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06-27-2022 Agenda and PacketA.5:30 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the lower level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A.1 Presentation and Review of 2021 Audit A.2 Avienda Presentation A.3 Park Referendum Update A.4 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS C.1 Invitation to the 39th Annual 4th of July Celebration D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Approve City Council Minutes dated June 13, 2022 D.2 Receive Planning Commission Minutes dated May 17, 2022 D.3 Receive Senior Commission Minutes dated May 20, 2022 D.4 Receive Environmental Commission Minutes dated May 11, 2022 AGENDA CHANHASSEN CITY COUNCIL MONDAY, JUNE 27, 2022 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.5 Receive Economic Development Commission Minutes dated May 10, 2022 D.6 Approve Claims Paid dated June 27, 2022 D.7 Approve a Massage Therapy Business License for Wildflower Reiki and Massage located at 18924 Lake Drive East - Natasha Reilly D.8 Approve Temporary On-Sale Liquor License, Chanhassen Rotary Club, Chanhassen Car Parade and Show on September 5, 2022 D.9 Approve Contract with Scanning America D.10 Resolution 2022-XX: Approve Well Rehabilitation Contract E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE F.1 Monthly Fire Department Update F.2 Law Enforcement Update G.PUBLIC HEARINGS H.GENERAL BUSINESS H.1 Presentation and Acceptance of Facilities Study I.COUNCIL PRESENTATIONS J.ADMINISTRATIVE PRESENTATIONS J.1 Republic Services Letter K.CORRESPONDENCE DISCUSSION L.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. 2 Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item June 27, 2022 Item Presentation and Review of 2021 Audit File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Danielle Washburn, Assistant Finance Director Reviewed By SUGGESTED ACTION Presentation Motion Type N/A Strategic Priority N/A SUMMARY The City's independent auditors, Redpath & Company, have completed the annual audit of the 2021 Annual Financial Report. The City's Annual Financial Report is attached and will be posted on the City's website following the City Council meeting. The auditor's compliance letters are also included. David Mol will present the results and reports. The PowerPoint presentation is attached. BACKGROUND DISCUSSION BUDGET 4 RECOMMENDATION ATTACHMENTS Chanhassen City Council presentation - 6-27-22 City of Chanhassen - 2021 Final Issued ACFR City of Chanhassen - 2021 Final Issued GOV City of Chanhassen - 2021 Final Issued IC City of Chanhassen - 2021 Final Issued LC 5 City of Chanhassen, Minnesota 2021 Audit Review June 27, 2022 David Mol, CPA Partner 1 6 Reports Issued by Auditor Opinion on the Fair Presentation of the Financial Statements Report on Internal Controls Report on Minnesota Legal Compliance Communication to Those Charged with Governance 2 7 Opinion on Financial Statements What did we do? •Plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement and presented in accordance with Accounting Standards. How did we do it? •Audit Standards –GAAS (AICPA) –GAGAS (GAO) What is the result? •A “clean” or Unmodified opinion was issued on the 2021 financial statements. 3 8 Excellence in Financial Reporting 4 The City has received this award for 29 consecutive years. The Award demonstrates the City’s commitment to preparing Financial Statements that are comprehensive, transparent and consistent with Accounting standards. 9 Report on Internal Controls What did we do? •We gained an understanding of internal controls in place and their effectiveness in order to design our audit procedures •Data mining •Deficiencies in internal control that are identified are discussed with management and reported to the City Council. What is the result? •One item noted regarding reconciliation of investments. 5 10 Report on Minnesota Legal Compliance What did we do? •Determine the City has complied with certain Minnesota Statutes / Laws that pertain to financial transactions •Followed the audit guide published by the Office of the State Auditor. The guide consists of seven sections: – Conflicts of interest - Public Indebtedness – Contracting bid laws - Claims and disbursements – Miscellaneous provisions - Tax increment – Depositories of public funds and investments How did we do it? •Select sample of transactions to test for compliance with statutory provisions. What is the result? •One item noted regarding prompt payment of bills 6 11 Communication to Those Charged with Governance Accounting policies used and/or changed. •none Accounting estimates in the financial statements. •Capitalization of construction projects •OPEB liability ($179,000) •Net pension liability –City’s proportionate share of PERA’s net pension liability ($3,450,000) –Fire Relief net pension liability ($540,000) No difficulties encountered in performing the audit. Financial statement adjustments identified during the audit No disagreements with management. Other matters 7 12 2021 Annual ComprehensiveFinancial Report For the Fiscal Year Ended December 31, 2021 City of Chanhassen, Minnesota 13 - This page intentionally left blank - 14 ANNUAL COMPREHENSIVE FINANCIAL REPORT OF THE CITY OF CHANHASSEN, MINNESOTA FOR THE YEAR ENDED DECEMBER 31, 2021 Finance Department Kelly Strey, Finance Director Member of Government Finance Officers Association of United States and Canada 15 - This page intentionally left blank - 16 CITY OF CHANHASSEN, MINNESOTA TABLE OF CONTENTS Page Reference No. I. INTRODUCTORY SECTION Letter of Transmittal 3 Certificate of Achievement 7 Organization Chart 8 Organization 9 II. FINANCIAL SECTION Independent Auditor's Report 13 Management's Discussion and Analysis 19 Basic Financial Statements: Government-Wide Financial Statements: Statement of Net Position Statement 1 35 Statement of Activities Statement 2 36 Fund Financial Statements: Balance Sheet - Governmental Funds Statement 3 38 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds Statement 4 39 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Statement 5 40 Statement of Net Position - Proprietary Funds Statement 6 41 Statement of Revenues, Expenses and Changes in Fund Net Position - Proprietary Funds Statement 7 42 Statement of Cash Flows - Proprietary Funds Statement 8 43 Notes to Financial Statements 45 Required Supplementary Information: Budgetary Comparison Schedule - General Fund Statement 9 90 Schedule of Changes in the City's Total OPEB Liability and Related Ratios Statement 10 96 Schedule of Proportionate Share of Net Pension Liability - General Employees Retirement Fund Statement 11 97 Schedule of Pension Contributions - General Employees Retirement Fund Statement 12 98 Schedule of Proportionate Share of Net Pension Liability - Public Employees Police and Fire Fund Statement 13 99 Schedule of Pension Contributions - Public Employees Police and Fire Fund Statement 14 100 Schedule of Changes in the Net Pension Liability and Related Ratios - Chanhassen Fire Department Relief Association Statement 15 101 Schedule of Contributions - Chanhassen Fire Department Relief Association Statement 16 102 Notes to RSI 103 17 CITY OF CHANHASSEN, MINNESOTA TABLE OF CONTENTS Page Reference No. Combining and Individual Nonmajor Fund Financial Statements and Schedules: Combining Balance Sheet - Nonmajor Governmental Funds Statement 17 114 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Governmental Funds Statement 18 115 Subcombining Balance Sheet - Nonmajor Special Revenue Funds Statement 19 118 Subcombining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Special Revenue Funds Statement 20 119 Subcombining Balance Sheet - Nonmajor Debt Service Funds Statement 21 122 Subcombining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Debt Service Funds Statement 22 123 Subcombining Balance Sheet - Nonmajor Capital Project Funds Statement 23 126 Subcombining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Capital Project Funds Statement 24 128 Special Revenue Funds: Schedules of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual: Contribution Fund Statement 25 131 Cemetery Fund Statement 26 132 CATV Statement 27 133 III. STATISTICAL SECTION (UNAUDITED) Financial Trends: Net Position by Component Table 1 138 Changes in Net Position Table 2 140 Fund Balances - Governmental Funds Table 3 144 Changes in Fund Balances - Governmental Funds Table 4 146 Revenue Capacity: Tax Capacity Value and Estimated Market Value of Taxable Property Table 5 148 Direct and Overlapping Property Tax Capacity Rates Table 6 150 Principal Property Taxpayers Table 7 151 Property Tax Levies and Collections Table 8 153 Debt Capacity: Ratios of Outstanding Debt by Type Table 9 154 Ratios of General Bonded Debt Outstanding Table 10 156 Direct and Overlapping Governmental Activities Debt Table 11 157 Legal Debt Margin Information Table 12 158 Pledged Revenue Coverage Table 13 159 18 CITY OF CHANHASSEN, MINNESOTA TABLE OF CONTENTS Page Reference No. Demographic and Economic: Demographic and Economic Statistics Table 14 160 Principal Employers Table 15 161 Operating Information: Full-Time Equivalent City Government Employees by Function/Program Table 16 162 Operating Indicators by Function/Program Table 17 164 Capital Asset Statistics by Function/Program Table 18 166 Combined Schedule of Indebtedness Exhibit 1 170 Debt Service Payments to Maturity: General Obligation Bonds - Governmental Activities Exhibit 2 172 General Obligation Revenue Bonds Exhibit 3 173 Schedule of Deferred Tax Levies Exhibit 4 174 IV. OTHER INFORMATION (UNAUDITED) 19 - This page intentionally left blank - 20 I. INTRODUCTORY SECTION 1 21 - This page intentionally left blank - 2 22 May 31, 2022 To the Honorable Mayor and City Council City of Chanhassen Chanhassen, Minnesota The Comprehensive Annual Financial Report of the City of Chanhassen, Minnesota (the City) for the fiscal year ended December 31, 2021 is hereby submitted. This report was prepared by the Chanhassen Finance Department and responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, supporting schedules and statistical tables rests with the City. We believe the data, as presented, is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs have been included. The organization, form and contents of this report were prepared in accordance with the standards prescribed by the Governmental Accounting Standards Board, the Government Finance Officers Association of the United States and Canada (GFOA), the American Institute of Certified Public Accountants, Minnesota’s Office of the State Auditor and City policies. This transmittal letter is designed to complement the Management’s Discussion and Analysis (MD&A) and should be read in conjunction with it. The MD&A can be found immediately following the report of the independent auditors. Reporting Entity and Its Services This report includes all funds and departments of the City (the primary government) and its component unit. The City provides a full range of services to its residents and businesses including general government, public safety (police and fire protection), public works (engineering, streets, and equipment maintenance), parks and recreational activities, and community development. In addition to general municipal services, the City provides water and sanitary sewer service and oversight (through licensing) of the refuse and recycling services. In accordance with the reporting entity definition of the Governmental Accounting Standards Board, the City has included the Chanhassen Economic Development Authority (EDA) in these financial statements as a blended component unit. The EDA is governed by five commissioners appointed by the City Council with the City Manager as executive director. The Chanhassen Fire Relief Association has been excluded from this report because it is governed by a board elected by its members and it is not fiscally dependent upon the City. The Western Area Fire Training Association (WAFTA) is governed by an eleven-person board comprised of one member appointed by each jurisdiction who is a party to the joint powers agreement. Although the City is jointly responsible for the maintenance and cleanup costs of the training site in rural Carver County, we do not exercise substantial control of the association. The school districts that serve residents of the City, like all school districts in Minnesota, are governed independently by their own elected board members. They levy their own taxes and prepare their own financial reports. Accordingly, they are excluded from this report. 3 23 Relevant Financial Policies The City has a policy regarding General Fund reserve balances. The City has a designated fund balance in the General Fund equivalent to 50% of the ensuing year’s budgeted tax levy to provide working capital between semi-annual property tax settlements. The primary financial goal of the City’s investment policy is to ensure the safety and principal invested by the City. Cash temporarily idle during the year is invested in certificates of deposit and obligations of the U.S. Treasury and government agencies. The City only invests in instruments authorized under Minnesota Statute 118A. Cash balances from all City funds are pooled into an investment fund and investment income is distributed on a pro-rata basis at the end of the year, based on average monthly cash balances. At December 31, 2021, the maturities of the investments range from 1 day to 10 years, with an average maturity of 1.9 years. Maturities are not to exceed 7 years unless for a dedicated purpose such as a future bond payment. The average yield to maturity on the portfolio at December 31, 2021 was .99%. It is the City’s practice to hold all instruments to maturity. Economic Condition and Outlook The City of Chanhassen, Minnesota, located southwest of the Twin Cities metropolitan area, is situated primarily in Carver County with a small portion in Hennepin County. The City encompasses an area of 23.79 square miles. U.S. Highways 169 and 212, as well as State Highways 5, 7, 41 and 101, provide access for commuters coming into the City from the Twin Cities metropolitan area as well as for residents traveling to work outside the City. The City’s population estimate as of April 1, 2021 was 26,271. Chanhassen’s residential permits were higher in 2021 as compared to 2020. In 2020, there were 68 residential permits as compared to 98 in 2021. The total value of all permits and plan checks in 2021 was $160,438,828. The City anticipates a continuous uptick in residential permits in the coming years and more diversity in housing types, including apartments, townhouses and senior housing. Retail/commercial services and restaurants continue to be in demand. The 118 acre Lifestyle Center, which includes over 500,000 square feet of office and retail space and 800 housing units (including detached townhouses, senior housing and apartments) was approved in 2017. They currently have one housing project under construction, with others in process. Commercial and industrial remodeling and expansion continues the reinvestment into the community. Accounting System and Budgetary Control The City's accounting records are maintained on the accrual, or modified accrual basis, as appropriate. Budgetary control is maintained through the City's accounting and reporting system whereby monthly detail reports of budget versus actual are provided to all departments with summaries being provided to the City Council. Approval listings and documentation are provided for the City Council at each semi-monthly meeting for all checks issued by the City. In the City's accounting system, careful consideration is given to the adequacy of internal controls. These controls are designed to provide reasonable, but not necessarily absolute, assurance regarding: (1) the safeguarding of assets against loss from unauthorized use or disposition and (2) the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that: (1) the cost of control should not exceed the benefits likely to be derived and (2) the evaluation of costs and benefits requires estimates and judgments by management. All internal control evaluation occurs within the above framework. We believe the City's internal controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. 4 24 Capital financings for major municipal improvements are provided through (1) improvement bonds, (2) general obligation bonds, (3) tax increment bonds, or (4) revenue bonds. Internal financing of improvement projects is usually minimal and only for short periods of time. Long Term Financial Planning The City expanded its long-term financial planning in 2021 to prepare multi-year financial plans for each of its funds for the 2022 annual budget. The plans include projections of revenues, expenditures, fund balance and cash balance for a minimum of five years as well as a comparison to historical actual results and the current budget. A narrative describes the fund, background, sources and uses of funds, assumptions, and challenges for the future. These plans form the foundation for making budget decisions for the City’s resources. The plans will be updated each year and are included in the annual budget. The City is committed to preserving the value of the community’s over $150 million capital asset investment. The City prepares annual 5-year capital improvements plan for additions to and replacements of the City’s infrastructure and capital assets. The City has dedicated a franchise fee revenue as a funding source for the replacement of the City’s streets. The City also undertakes an annual rate study of its Water, Sanitary Sewer, and Storm Water rates. As part of this process the City projects fund balances and capital improvements to each of the systems for the next twenty years, and the projected user and connection rates needed for each fund for that same time period. In 2021 the City began a facilities study to evaluate the current condition and long-term replacement needs of the City’s facilities. The study evaluated current condition, maintenance planning and future needs. The results will be incorporated into the 2023 budget and capital improvement plan. Certificate of Achievement The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Chanhassen for its comprehensive annual financial report for the fiscal year ended December 31, 2020. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a governmental unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. The comprehensive annual financial report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of Chanhassen has received a Certificate of Achievement for the last twenty nine consecutive years (fiscal years ended 1992 – 2020). We believe our current report continues to conform to the Certificate of Achievement program requirements and we are submitting it to GFOA to determine its eligibility for another certificate. Independent Audit State law provides that the City may arrange for examination of its books, records, accounts and affairs, or any part thereof, by the State Auditor, or by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete annual audit of City records by Certified Public Accountants. The auditor’s opinion has been included in this report. 5 25 Acknowledgments We wish to express our appreciation to the members of the City Council for their support in improving the financial condition of the City. We also want to thank the Finance Department staff and department directors for their assistance in compiling the information necessary for this report. Finally, we wish to acknowledge Redpath and Company, LTD for their assistance in preparing this report. Respectfully submitted, Kelly Strey, Finance Director 6 26 Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Chanhassen Minnesota For its Annual Comprehensive Financial Report For the Fiscal Year Ended December 31, 2020 Executive Director/CEO 7 27 City of Chanhassen, Minnesota Organization Chart Citizens Administration Mayor - Council Environmental Commission Planning Commission Senior Commission Park & RecreationPark & Recreation Commission Economic Development Authority Finance Law Enforcement & Fire Administration Public Works Community Development Parks and Recreation 8 28 CITY OF CHANHASSEN, MINNESOTA ORGANIZATION December 31, 2021 Term Expires Mayor: Elise Ryan 12/31/2022 Council Members: Lucy Rehm 12/31/2024 Jerry McDonald 12/31/2022 Haley Schubert 12/31/2024 Dan Campion 12/31/2022 City Manager: Laurie Hokkanen Appointed Finance Director: Kelly Strey Appointed Community Development Director: Kathryn Aanenson Appointed Public Works Director/City Engineer: Charles Howley Appointed Parks and Recreation Director: Jerry Reugemer Appointed 9 29 - This page intentionally left blank - 10 30 II. FINANCIAL SECTION 11 31 - This page intentionally left blank - 12 32 55 5th Street East, Suite 1400, St. Paul, MN, 55101 www.redpathcpas.com INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Members of the City Council City of Chanhassen, Minnesota Report on the Audit of the Financial Statements Opinions We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Chanhassen, Minnesota, as of and for the year ended December 31, 2021, and the related notes to the financial statements, which collectively comprise the City of Chanhassen, Minnesota’s basic financial statements as listed in the table of contents. In our opinion, the accompanying financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Chanhassen, Minnesota, as of December 31, 2021, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America Generally Accepted Auditing Standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City of Chanhassen, Minnesota and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 13 33 Report on Summarized Comparative Information We have previously audited the City of Chanhassen, Minnesota’s 2020 financial statements, and we expressed unmodified audit opinions on the respective financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information in our report dated June 9, 2021. In our opinion, the summarized comparative information presented herein as of and for the year ended December 31, 2020 is consistent, in all material respects, with the audited financial statements from which it has been derived. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about City of Chanhassen, Minnesota’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with Generally Accepted Auditing Standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. 14 34 In performing an audit in accordance with Generally Accepted Auditing Standards and Governmental Auditing Standards, we:  Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of City of Chanhassen, Minnesota's internal control. Accordingly, no such opinion is expressed.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.  Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about City of Chanhassen, Minnesota's ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, the budgetary comparison schedule, and the schedules of OPEB and pension information, as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 15 35 Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Chanhassen, Minnesota 's basic financial statements. The combining and individual fund financial statements and schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual fund financial statements and schedules are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory, statistical section and other information but does not include the basic financial statements and our auditor's report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. 16 36 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated May 31, 2022 on our consideration of the City of Chanhassen, Minnesota’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City of Chanhassen, Minnesota 's internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Chanhassen, Minnesota’s internal control over financial reporting and compliance. REDPATH AND COMPANY, LTD. St. Paul, Minnesota May 31, 2022 17 37 - This page intentionally left blank - 18 38 MANAGEMENT’S DISCUSSION AND ANALYSIS As management of the City of Chanhassen, Minnesota (the City), we offer readers of the City’s financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended December 31, 2021. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found in the introductory section of this report. Financial Highlights The assets and deferred outflows of the City exceeded its liabilities and deferred inflows at the close of the most recent fiscal year by $156,326,694 (net position). Of this amount, $28,376,164 (unrestricted net position) may be used to meet the City’s ongoing obligations to citizens and creditors in accordance with the City's fund designations and fiscal policies. The City’s total net position increased by $4,997,158. As of the close of the current fiscal year, governmental funds reported combined ending fund balances of $16,844,059. Of this amount, $1,056,768 is restricted by external constraints established by creditors, grantors, contributors, or by state statutory provisions. At the end of the current fiscal year, the General Fund had a fund balance of $7,989,515. Of that amount, $69,953 was in a nonspendable form and the remaining $7,919,562 was unassigned. Total debt decreased by $2,311,480 during the current fiscal year, from $33,371,888 to $31,060,408. Please refer to the Capital Asset and Debt Administration portion of this analysis for detailed information regarding the City’s debt. Overview of the Financial Statements The management’s discussion and analysis is intended to serve as an introduction to the City’s basic financial statements, which are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements. The government-wide financial statements are designed to provide readers with a broad overview of the City’s finances, in a manner similar to a private-sector business. 19 39 Management’s Discussion and Analysis The statement of net position presents information on all of the City’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g. uncollected taxes, and earned but unused vacation leave). Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government, public safety, public works, parks and recreation, and community development. The business-type activities include water, sewer, and surface water management. The government-wide financial statements can be found on Statements 1 and 2 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds can be divided into three categories: governmental funds, proprietary funds, and fiduciary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financial requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the City's near-term financial decisions. Both the governmental fund balance sheet and governmental fund statement of revenues, expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. 20 40 Management’s Discussion and Analysis The City maintains three individual major governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the following major funds:  General Fund  Revolving Assessment Fund  TH101 Improvements – Pioneer to Flying Cloud Data from the other governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in this report. The City adopts an annual appropriated budget for the General Fund and for the Contribution, Cemetery and CATV special revenue funds. Budgetary comparison statements have been provided for those funds to demonstrate compliance with this budget. The basic governmental fund financial statements can be found on Statements 3 through 5 of this report. Proprietary funds. The City maintains three enterprise funds as a part of its proprietary fund type. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the following funds:  Water  Sewer  Surface Water Management The basic proprietary fund financial statements can be found on Statements 6 through 8 of this report. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found following Statement 8 of this report. Other information. The combining statements referred to earlier in connection with nonmajor governmental funds are presented immediately following the required supplementary information. Combining and individual fund financial statements and schedules can be found on Statements 17 through 27 of this report. 21 41 Management’s Discussion and Analysis Government-Wide Financial Analysis As noted earlier, net position may serve over time as a useful indicator of a government's financial position. Assets plus deferred outflows of resources exceeded liabilities plus deferred inflows of resources by $156,326,694 at the close of the most recent fiscal year. The largest portion of the City’s net position ($126,929,970, or 81%) reflects its net investment in capital assets (e.g. land, buildings, machinery, and equipment) less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City’s investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. City of Chanhassen, Minnesota's Net Position 2021 2020 2021 2020 2021 2020 Assets: Current and other assets $26,859,081 $23,095,175 $18,593,242 $19,873,878 $45,452,323 $42,969,053 Other noncurrent assets - - - 179,893 - 179,893 Capital assets 74,773,946 77,468,634 81,676,826 77,515,811 156,450,772 154,984,445 Total assets 101,633,027 100,563,809 100,270,068 97,569,582 201,903,095 198,133,391 Total deferred outflows of resources 2,444,527 638,859 516,631 76,590 2,961,158 715,449 Liabilities: Long-term liabilities outstanding 9,040,482 10,056,602 27,118,843 29,616,581 36,159,325 39,673,183 Other liabilities 7,987,711 6,367,384 593,753 719,555 8,581,464 7,086,939 Total liabilities 17,028,193 16,423,986 27,712,596 30,336,13 6 44,740,789 46,760,122 Total deferred inflows of resources 3,149,306 716,333 647,464 42,849 3,796,770 759,182 Net position: Net investment in capital assets 70,860,083 73,063,927 56,069,887 55,526,666 126,929,970 128,590,593 Restricted 1,020,560 1,629,219 - - 1,020,560 1,629,219 Unrestricted 12,019,412 9,369,203 16,356,752 11,740,521 28,376,164 21,109,724 Total net position $83,900,055 $84,062,349 $72,426,639 $67 ,267,187 $156,326,694 $151,329,536 Governmental Activities Business-Type Activities Totals $1,020,560 of the City’s net position represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position ($28,376,164) may be used to meet ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City is able to report positive balances in all three categories of net position, both for the City as a whole, as well as for its separate governmental and business-type activities. 22 42 Management’s Discussion and Analysis Governmental Activities Total net position of the governmental activities decreased $162,294 or 0.20%. The most significant components of change in net position are as follows:  Net investment in capital assets decreased $2,203,844. This decrease was due to scheduled bond payments, offset by current year depreciation exceeding capital asset additions.  Restricted net position decreased $608,659. This decrease occurred due to use of capital fund reserve funds for park improvements.  Unrestricted net position increased $2,650,209 resulting from a shift in net position into this category from restricted net position. Business-Type Activities The total net position of the City’s business-type activities increased by $5,159,452 primarily due capital asset contributions. Unrestricted net position increased $4,616,231. 23 43 Management’s Discussion and Analysis City of Chanhassen, Minnesota's Changes in Net Position 2021 2020 2021 2020 2021 2020 Revenues: Program revenues: Charges for services $5,603,524 $4,392,983 $9,312,636 $7,877,852 $14,916,160 $12,270,835 Operating grants and contributions 6,047,214 14,970,473 38,380 39,552 6,085,594 15,010,025 Capital grants and contributions 4,683,258 4,066,959 8,513,319 2,084,681 13,196,577 6,151,640 General revenues: General property taxes 12,075,260 11,745,709 - - 12,075,260 11,745,709 Tax increment collections 279,653 236,485 - - 279,653 236,485 Grants and contributions not restricted to specific programs 311 - - - 311 - Unrestricted investment earnings (22,856) 368,168 (78,079) 390,604 (100,935) 758,772 Gain on sale of capital assets 84,387 - - 1,795 84,387 1,795 Total revenues 28,750,751 35,780,777 17,786,256 10,394,484 46,537,007 46,175,261 Expenses: General government 3,545,101 3,503,418 - - 3,545,101 3,503,418 Public safety 4,055,112 3,975,838 - - 4,055,112 3,975,838 Public works 17,282,830 25,142,224 - - 17,282,830 25,142,224 Parks and recreation 2,957,867 2,704,009 - - 2,957,867 2,704,009 Community development 814,146 754,205 - - 814,146 754,205 Interest and fees on long-term debt 72,195 107,993 - - 72,195 107,993 Water - - 5,245,018 4,908,477 5,245,018 4,908,477 Sewer - - 5,025,866 4,312,195 5,025,866 4,312,195 Surface water management - - 2,541,714 1,694,090 2,541,714 1,694,090 Total expenses 28,727,251 36,187,687 12,812,598 10,914,762 41,539,849 47,102,449 Increase (decrease) in net position before transfers 23,500 (406,910) 4,973,658 (520,278) 4,997,158 (927,188) Transfers (185,794) 239,676 185,794 (239,676) - - Change in net position (162,294) (167,234) 5,159,452 (759,954) 4,997,158 (927,188) Net position - beginning 84,062,349 84,229,583 67,267,187 68,027,141 151,329,536 152,256,724 Net position - ending $83,900,055 $84,062,349 $72,426,639 $67,267,187 $156,326,694 $151,329,536 Governmental Activities Business-Type Activities Totals 24 44 Management’s Discussion and Analysis Governmental Activities Revenues Revenues for the governmental activities decreased by $7,030,026, or 20%. This decrease is largely due to reimbursements related to the Highway 101 construction project and COVID-19 relief funds received in 2020. Expenses Expenses for the governmental activities decreased by $7,460,436, or 21%. This decrease was largely due to construction costs related to the Highway 101 construction project. Below are specific graphs which provide comparisons of the governmental activities revenues and expenses: Charges for services 19% Operating grants and contributions 22% Capital grants and contributions 16% Property taxes 43% Other 0% Governmental Activities - Revenues 25 45 Management’s Discussion and Analysis General government 12% Public safety 14% Public works 61% Parks and recreation 10% Community development 3% Governmental Activities - Expenses Business-Type Activities Revenues Revenues for the business-type activities increased by $7,391,772, or 71%. The increase was primarily due to an increase in connection charges and contributions of capital assets. Expenses Expenses for business-type activities increased by $1,897,836, or 17%. The increase was primarily due to increased maintenance expense in the current year. 26 46 Management’s Discussion and Analysis Below are specific graphs showing the business-type activities revenue and expense comparisons: Charges for services 52% Capital grants and contributions 48% Unrestricted investment earnings 0% Business-Type Activities - Revenue Water 41% Sewer 39% Surface water management 20% Business-Type Activities - Expenses 27 47 Management’s Discussion and Analysis Financial Analysis of the Government's Funds Governmental funds. The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City’s financing requirements. In particular, unrestricted fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. At the end of the current fiscal year, the City’s governmental funds reported combined ending fund balances of $16,844,059. Approximately 6% of this total amount ($1,056,768) constitutes fund balance restricted by external constraints established by creditors, grantors, contributors, or by state statutory provisions. $70,643 of fund balance is not in a spendable form, $7,819,511 has been assigned, and $7,897,137 is unassigned. The General Fund balance increased by $1,240,749 in 2021. The increase was primarily due to an increase in permit revenues. The Revolving Assessment Fund balance increased by $589,682. The increase was due to increased franchise fee revenue and special assessment payments. The TH101 Improvements – Pioneer to Flying Cloud Fund balance increased $9,100 in 2021. The nonmajor special revenue funds decreased by $26,826. The decrease was largely in the Cable TV fund resulting from using reserve funds for current expenditures. The nonmajor debt service funds decreased by $199,231. The decrease was primarily due to the transfers out of funds to the sewer fund. The nonmajor capital project funds decreased by $47,732. The decrease was primarily due to the use of Park Acquisition and Development reserve funds for capital outlay expenditures. Proprietary funds. The City’s proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail. The unrestricted net position in the respective proprietary funds is $6,801,185 (Water), $7,078,219 (Sewer) and $2,477,348 (Surface Water Management). Net position in the Water Fund increased by $2,677,535. The increase was due to capital contributions and high connection charge revenue. Net position in the Sewer Fund increased by $1,130,998. The increase was due to capital contributions and high connection charge revenue. Net position in the Surface Water Management Fund increased by $1,350,919. The increase was mainly due to capital contributions. 28 48 Management’s Discussion and Analysis Budgetary Highlights General Fund There was one budget amendment to General Fund expenditures in 2021 to increase the M.I.S. budget by $400,000. Budgetary Variances – Revenues The positive General Fund revenue variance of $986,853 was primarily due to building permit revenue exceeding budget. Budgetary Variances – Expenditures Expenditures for the General Fund had a positive variance of $743,896. This was primarily due to personal services and police contract services being below budget. Capital Asset and Debt Administration Capital assets. The City’s investment in capital assets for its governmental and business-type activities as of December 31, 2021 amounts to $156,450,772 (net of accumulated depreciation). This investment in capital assets includes land, easements, buildings, infrastructure, machinery, and equipment. 29 49 Management’s Discussion and Analysis City of Chanhassen, Minnesota’s Capital Assets (Net of Depreciation) Beginning Ending Primary Government Balance Increase Decrease Balance Governmental activities: Capital assets not being depreciated: Land $19,912,318 $2,000 $ - $19,914,318 Construction in progress 817,303 594,867 - 1,412,170 Permanent easements 2,021,856 174,136 (514,963) 1,681,029 Total capital assets not being depreciated 22,751,477 771,003 (514,963) 23,007,517 Capital assets being depreciated: Buildings and structures 24,812,815 - - 24,812,815 Machinery and equipment 10,025,413 216,981 (523,082) 9,719,312 Other improvements 9,455,414 3,087,139 (50,188) 12,492,365 Infrastructure 123,791,209 464,918 (32,660) 124,223,467 Temporary easements 4,762,253 - - 4,762,253 Total capital assets being depreciated 172,847,104 3,769,038 (605,930) 176,010,212 Less accumulated depreciation for: Buildings and structures 10,083,155 620,160 - 10,703,315 Machinery and equipment 6,163,794 1,990,335 (447,042) 7,707,087 Other improvements 4,845,644 551,581 (44,154) 5,353,071 Infrastructure 94,926,311 397,429 (32,138) 95,291,602 Temporary easements 2,111,043 3,077,665 - 5,188,708 Total accumulated depreciation 118,129,947 6,637,170 (523,334) 124,243,783 Governmental activities capital assets - net $77,468,634 ($2,097,129) ($597,559) $74,773,946 Beginning Ending Primary Government Balance Increase Decrease Balance Business-type activities: Capital assets not being depreciated: Land $2,108,735 $1,100 $ - $2,109,835 Construction in progress 2,809,179 2,167,096 (186,817) 4,789,458 Permanent easements 2,790,572 4,457,437 - 7,248,009 Total capital assets not being depreciated 7,708,486 6,625,633 (186,817) 14,147,302 Capital assets being depreciated: Buildings and structures 28,077,579 - - 28,077,579 Machinery and equipment 2,005,434 64,625 (5,251) 2,064,808 Other improvements 120,453,201 1,428,856 - 121,882,057 Total capital assets being depreciated 150,536,214 1,493,481 (5,251) 152,024,444 Less accumulated depreciation for: Buildings and structures 3,860,806 561,611 - 4,422,41 7 Machinery and equipment 1,112,298 152,081 (5,252) 1,259,127 Other improvements 75,755,785 3,057,591 - 78,813,376 Total accumulated depreciation 80,728,889 3,771,283 (5,252) 84,494,920 Business-type activities capital assets - net 77,515,811 4,347,831 (186,816) 81,676,826 Total capital assets - net $154,984,445 $2,250,702 ($784,375) $156,450,772 Additional information on the City’s capital assets can be found in Note 5. 30 50 Management’s Discussion and Analysis Governmental Activities Capital Assets. There was a decrease in capital assets due to the reduction in depreciable assets (current year depreciation expense exceeded current year additions). Business-Type Activities Capital Assets. There was an increase in capital assets mainly due to the addition of drainage and utility easements in new developments. Long-term debt. At the end of the current fiscal year, the City had total bonds payable outstanding of $30,225,371 a decrease of $2,600,409 from 2020. The balance of the bonds payable outstanding is comprised of $3,770,000 in general obligation bonds, $25,180,000 of revenue bonds which financed capital investments for the water, sewer, and surface water management operations, and unamortized bond premiums of $1,275,371. Additional long-term debt in the amount of $929,801 for compensated absences was also outstanding at the end of 2021. 31 51 Management’s Discussion and Analysis City of Chanhassen, Minnesota’s Outstanding Debt 2021 2020 2021 2020 2021 2020 General obligation bonds $3,770,000 $4,130,000 $ - $ - $3,770,000 $4,130,000 Revenue bonds - - 25,180,000 27,285,000 25,180,000 27,285,000 Bond premium 143,863 159,848 1,131,508 1,250,932 1,275,371 1,410,780 Project financing 835,037 546,108 - - 835,037 546,108 Compensated absences 747,455 682,281 182,346 205,033 929,801 887,314 Total $5,496,355 $5,518,237 $26,493,854 $28,740,965 $31,990,209 $34,259,202 TotalsBusiness-Type ActivitiesGovernmental Activities As the financial statements will indicate, the City maintained strong financial reserves and continues its practice of utilizing multiple long term financial planning documents. The City of Chanhassen is one of approximately 25 communities in the State of Minnesota to have an AAA bond rating from Standard & Poor’s. State statutes limit the amount of general obligation debt a Minnesota city may issue to 3% of the total estimated market value. The current debt limitation for the City is $146,048,763. Of the City's outstanding debt, $3,770,000 is applicable to the statutory limitation. Additional information on the City’s long-term debt can be found in Note 6. Requests for Information. This financial report is designed to provide a general overview of the City of Chanhassen, Minnesota’s finances for all those with an interest in the government’s finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Director of Finance, 7700 Market Boulevard, P.O. Box 147, Chanhassen, Minnesota 55317. 32 52 BASIC FINANCIAL STATEMENTS 33 53 - This page intentionally left blank - 34 54 CITY OF CHANHASSEN, MINNESOTA STATEMENT OF NET POSITION Statement 1 December 31, 2021 With Comparative Totals For December 31, 2020 Governmental Business-Type Activities Activities 2021 2020 Assets: Cash and investments $21,285,717 $17,037,017 $38,322,734 $31,132,561 Restricted cash - - - 5,657,940 Accrued interest receivable 52,352 38,628 90,980 158,628 Due from other governmental units 2,256,079 14,169 2,270,248 2,109,941 Accounts receivable - net 643,508 1,498,584 2,142,092 2,124,881 Property taxes receivable 217,155 - 217,155 87,260 Prepaid items 70,643 12,537 83,180 169,112 Inventories - at cost - 356,330 356,330 94,449 Internal balances 383,971 (383,971) - - Special assessments receivable 1,949,656 19,948 1,969,604 1,434,281 Receivable not expected to be collected within one year - - - 179,893 Capital assets (net of accumulated depreciation): Nondepreciable 23,007,517 14,147,302 37,154,819 30,459,963 Depreciable 51,766,429 67,529,524 119,295,953 124,524,482 Total assets 101,633,027 100,270,068 201,903,095 198,133,391 Deferred outflows of resources: Deferred outflows of resources related to other post employement benefits 15,648 5,282 20,930 16,101 Deferred outflows of resources related to pensions 2,428,879 511,349 2,940,228 699,348 Total deferred outflows of resources 2,444,527 516,631 2,961,158 715,449 Liabilities: Accounts payable 1,229,075 139,833 1,368,908 1,039,317 Due to other governmental units 153,860 68,151 222,011 1,756,380 Salaries payable 134,987 25,845 160,832 213,949 Contracts payable 2,029,835 36,627 2,066,462 1,262,143 Escrow deposits payable 2,857,935 - 2,857,935 2,294,023 Accrued interest payable 36,208 321,547 357,755 438,939 Unearned revenue 1,545,811 1,750 1,547,561 82,188 Compensated absences payable: Due within one year 91,042 22,210 113,252 138,921 Due in more than one year 656,413 160,136 816,549 748,393 Other post employment benefits payable: Due in more than one year 134,192 45,298 179,490 167,622 Bonds payable: Due within one year 370,000 2,060,000 2,430,000 2,465,000 Due in more than one year 3,543,863 24,251,508 27,795,371 30,360,780 Project financing Due within one year 145,000 - 145,000 - Due in more than one year 690,037 - 690,037 546,108 Net pension liability: Due in more than one year 3,409,935 579,691 3,989,626 5,246,359 Total liabilities 17,028,193 27,712,596 44,740,789 46,760,122 Deferred inflows of resources: Deferred inflows of resources related to other post employement benefits 52,472 17,712 70,184 75,343 Deferred inflows of resources related to pensions 3,096,834 629,752 3,726,586 683,839 Total deferred inflows of resources 3,149,306 647,464 3,796,770 759,182 Net position: Net investment in capital assets 70,860,083 56,069,887 126,929,970 128,590,593 Restricted for: Debt service 594,203 - 594,203 564,714 Park improvements 321,161 - 321,161 991,872 Tax increment 12,970 - 12,970 6,668 Other purposes 92,226 - 92,226 65,965 Unrestricted 12,019,412 16,356,752 28,376,164 21,109,724 Total net position $83,900,055 $72,426,639 $156,326,694 $151,329,536 Totals The accompanying notes are an integral part of these financial statements. 35 55 CITY OF CHANHASSEN, MINNESOTA STATEMENT OF ACTIVITIES For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 Program Revenues Charges For Functions/Programs Expenses Services Primary government: Governmental activities: General government $3,545,101 $2,414,388 Public safety 4,055,112 2,283,340 Public works 17,282,830 275,801 Parks and recreation 2,957,867 613,935 Community development 814,146 16,060 Interest and fees on long-term debt 72,195 - Total governmental activities 28,727,251 5,603,524 Business-type activities: Water 5,245,018 4,384,603 Sewer 5,025,866 3,469,282 Surface water management 2,541,714 1,458,751 Total business-type activities 12,812,598 9,312,636 Total primary government $41,539,849 $14,916,160 The accompanying notes are an integral part of these financial statements. 36 56 Statement 2 Operating Capital Grants and Grants and Governmental Business-Type Contributions Contributions Activities Activities 2021 2020 $21,151 $ - ($1,109,562) $ - ($1,109,562) $27,506 311,679 - (1,460,093) - (1,460,093) (1,505,594) 5,713,390 4,683,258 (6,610,381) - (6,610,381) (8,014,037) 994 - (2,342,938) - (2,342,938) (2,433,375) - - (798,086) - (798,086) (723,779) - - (72,195) - (72,195) (107,993) 6,047,214 4,683,258 (12,393,255) 0 (12,393,255) (12,757,272) 209 3,570,326 - 2,710,120 2,710,120 (477,691) 209 2,536,548 - 980,173 980,173 (571,540) 37,962 2,406,445 - 1,361,444 1,361,444 136,554 38,380 8,513,319 0 5,051,737 5,051,737 (912,677) $6,085,594 $13,196,577 (12,393,255) 5,051,737 (7,341,518) (13,669,949) General revenues: General property taxes 12,075,260 - 12,075,260 11,745,709 Tax increment collections 279,653 - 279,653 236,485 Grants and contributions not restricted to specific programs 311 - 311 - Unrestricted investment earnings (22,856) (78,079) (100,935) 758,772 Gain on sale of capital assets 84,387 - 84,387 1,795 Transfers (185,794) 185,794 - - Total general revenues and transfers 12,230,961 107,715 12,338,676 12,742,761 Change in net position (162,294) 5,159,452 4,997,158 (927,188) Net position - January 1 84,062,349 67,267,187 151,329,536 152,256,724 Net position - December 31 $83,900,055 $72,426,639 $156,326,694 $151,329,536 Program Revenues Net (Expense) Revenue and Changes in Net Position Totals The accompanying notes are an integral part of these financial statements. 37 57 CITY OF CHANHASSEN, MINNESOTA BALANCE SHEET Statement 3 GOVERNMENTAL FUNDS December 31, 2021 With Comparative Totals For December 31, 2020 605 TH101 Improvements - Other 601 Revolving Pioneer to Governmental General Fund Assessment Fund Flying Cloud Funds Assets:2021 2020 Cash and investments $11,018,821 $2,912,026 $114,467 $7,240,403 $21,285,717 $18,103,575 Accrued interest receivable 28,864 6,264 - 17,224 52,352 75,748 Due from other governmental units 209,777 733,765 1,311,253 1,284 2,256,079 2,095,437 Due from other funds 7,425 - - - 7,425 - Accounts receivable - net 24,874 464,568 - 154,066 643,508 645,807 Property taxes receivable 198,166 6,891 - 12,098 217,155 87,260 Prepaid items 69,953 - - 690 70,643 113,465 Interfund loan receivable - - - 383,971 383,971 568,962 Special assessments receivable - 1,630,440 - 319,216 1,949,656 1,404,921 Total assets $11,557,880 $5,753,954 $1,425,720 $8,128,952 $26,866,506 $23,095,175 Liabilities, Deferred Inflows of Resources, and Fund Balances Liabilities: Accounts payable $352,863 $69,143 $88,597 $718,472 $1,229,075 $909,171 Due to other governmental units 25,613 - - 128,247 153,860 1,702,402 Escrow deposits payable 2,857,935 - - - 2,857,935 2,294,023 Due to other funds - - - 7,425 7,425 - Salaries payable 132,940 - - 2,047 134,987 173,765 Contracts payable - 777,478 1,252,357 - 2,029,835 1,166,302 Unearned revenue 83,152 20,735 - 1,441,924 1,545,811 81,013 Total liabilities 3,452,503 867,356 1,340,954 2,298,115 7,958,928 6,326,676 Deferred inflows of resources: Unavailable revenue 115,862 1,628,441 - 319,216 2,063,519 1,490,182 Fund balances: Nonspendable 69,953 - - 690 70,643 113,465 Restricted - - - 1,056,768 1,056,768 1,669,927 Assigned - 3,258,157 84,766 4,476,588 7,819,511 6,809,934 Unassigned 7,919,562 - - (22,425) 7,897,137 6,684,991 Total fund balances 7,989,515 3,258,157 84,766 5,511,621 16,844,059 15,278,317 Total liabilities, deferred inflows of resources, and fund balances $11,557,880 $5,753,954 $1,425,720 $8,128,952 $26,866,506 $23,095,175 Fund balance reported above $16,844,059 $15,278,317 Amounts reported for governmental activities in the statement of net position are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds.74,773,946 77,468,634 Other long-term assets are not available to pay for current period expenditures and, therefore, are reported as unavailabe revenue in the funds.2,063,519 1,490,182 Long-term liabilities, including pension related deferred outflows and inflows, are not due and payable in the current period and, therefore, are not reported in the funds (see Note 1U).(9,781,469) (10,174,784) Net position of governmental activities $83,900,055 $84,062,349 Total Governmental Funds The accompanying notes are an integral part of these financial statements. 38 58 CITY OF CHANHASSEN, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES AND Statement 4 CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 605 TH101 Improvements - Other 601 Revolving Pioneer to Governmental General Fund Assessment Fund Flying Cloud Funds Revenues:2021 2020 General property taxes $9,483,858 $930,000 $ - $1,632,800 $12,046,658 $11,800,538 Tax increment collections - - - 279,653 279,653 236,485 Licenses and permits 2,272,079 - - 336,215 2,608,294 1,574,780 Intergovernmental 385,630 913,591 5,286,361 298,264 6,883,846 18,569,329 Franchise fees - 1,857,692 - 162,120 2,019,812 1,826,255 Special assessments - 987,099 - 332 987,431 464,373 Charges for services 523,708 - - 11,900 535,608 546,809 Fines and forfeits 78,673 - - - 78,673 73,800 Investment earnings 15,664 (12,877) - (25,643) (22,856) 368,168 Contributions and donations 21,593 - - 63,143 84,736 56,101 Refunds and reimbursements 53,016 - - 31,899 84,915 88,945 Other 270,832 - - 4,600 275,432 263,202 Total revenues 13,105,053 4,675,505 5,286,361 2,795,283 25,862,202 35,868,785 Expenditures: Current: General government 2,628,898 - - 823,375 3,452,273 3,361,771 Public safety 3,821,823 - - 36,685 3,858,508 3,786,905 Public works 2,736,052 167,186 - 304,590 3,207,828 20,127,051 Parks and recreation 2,086,932 - - 160,553 2,247,485 1,854,471 Community development 590,599 - - 295,505 886,104 803,234 Capital outlay: General government - - - - - 833,034 Public safety - - - - - 387,528 Public works - 3,918,637 5,277,261 - 9,195,898 4,938,481 Parks and recreation - - - 1,183,802 1,183,802 1,121,223 Debt service: Principal - - - 360,000 360,000 1,585,000 Interest and paying agent fees - - - 92,680 92,680 143,970 Total expenditures 11,864,304 4,085,823 5,277,261 3,257,190 24,484,578 38,942,668 Revenues over (under) expenditures 1,240,749 589,682 9,100 (461,907) 1,377,624 (3,073,883) Other financing sources (uses): Sale of capital assets - - - 84,983 84,983 46,443 Project financing issued - - - 288,929 288,929 546,108 Transfers in - - - - - 2,852,877 Transfers out - - - (185,794) (185,794) (40,724) Total other financing sources (uses)0 0 0 188,118 188,118 3,404,704 Net change in fund balance 1,240,749 589,682 9,100 (273,789) 1,565,742 330,821 Fund balance - January 1 6,748,766 2,668,475 75,666 5,785,410 15,278,317 14,947,496 Fund balance - December 31 $7,989,515 $3,258,157 $84,766 $5,511,621 $16,844,059 $15,278,317 Total Governmental Funds The accompanying notes are an integral part of these financial statements. 39 59 CITY OF CHANHASSEN, MINNESOTA RECONCILIATION OF THE STATEMENT OF REVENUES,Statement 5 EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 2021 2020 Amounts reported for governmental activities in the statement of activities (Statement 2) are different because: Net changes in fund balances - total governmental funds (Statement 4)$1,565,742 $330,821 Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense: Capital outlay 1,723,700 7,280,266 Depreciation expense (6,637,170) (6,405,894) The net effect of various miscellaneous transactions involving capital assets (i.e. sales, trade-ins and donations) is to increase (decrease) net position. Developer contributed infrastructure 2,219,378 235,596 Transfer of capital assets to Enterprise Funds - (2,572,477) Gain (loss) on disposal/trade-ins of capital assets (596)(40,307) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. Change in delinquent property taxes 28,602 (54,829) Change in deferred and delinquent special assessments 544,735 (303,606) The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. Also, governmental funds report the effects of bond premiums when the debt is first issued, whereas amounts are deferred and amortized over the life of the debt in the statement of activities. Project financing (288,929) (546,108) Repayment of principal 360,000 1,585,000 Amortization of bond premiums 15,985 15,985 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. Expenses reported in the statement of activities include the effects of the changes in these expense accruals as follows: Change in compensated absences payable (65,174)671 Change in other post employment benefits payable (1,405)50,208 Change in accrued interest payable 4,500 19,992 Governmental funds report pension contributions as expenditures, however, pension expense is reported in the statement of activities. This is the amount by which pension expense exceeds pension contributions.368,338 237,448 Change in net position of governmental activities (Statement 2)($162,294) ($167,234) The accompanying notes are an integral part of these financial statements. 40 60 CITY OF CHANHASSEN, MINNESOTA STATEMENT OF NET POSITION Statement 6 PROPRIETARY FUNDS December 31, 2021 With Comparative Totals For December 31, 2020 Water Sewer Surface Water Management 2021 2020 Assets: Current assets: Cash and cash equivalents $7,607,062 $7,013,372 $2,416,583 $17,037,017 $13,028,986 Restricted cash - - - - 5,657,940 Accrued interest receivable 16,153 17,201 5,274 38,628 82,880 Due from other governmental units 1,081 85 13,003 14,169 14,504 Accounts receivable - net 583,211 625,719 289,654 1,498,584 1,479,074 Prepaid items 5,409 4,023 3,105 12,537 55,647 Water meter inventory 356,330 - - 356,330 94,449 Special assessments receivable 19,948 - - 19,948 29,360 Total current assets 8,589,194 7,660,400 2,727,619 18,977,213 20,442,840 Noncurrent assets: Receivables not expected to be collected within one year - - - - 179,893 Capital assets: Nondepreciable 7,190,463 3,572,710 3,384,129 14,147,302 7,708,486 Depreciable 82,585,076 37,019,453 32,419,915 152,024,444 150,536,214 Total capital assets 89,775,539 40,592,163 35,804,044 166,171,746 158,244,700 Less: Allowance for depreciation (37,533,493) (27,351,418) (19,610,009) (84,494,920) (80,728,889) Net capital assets 52,242,046 13,240,745 16,194,035 81,676,826 77,515,811 Total noncurrent assets 52,242,046 13,240,745 16,194,035 81,676,826 77,695,704 Total assets 60,831,240 20,901,145 18,921,654 100,654,039 98,138,544 Deferred outflows of resources: Related to other post employment benefits 2,306 1,910 1,066 5,282 4,063 Related to pensions 228,432 172,994 109,923 511,349 72,527 Total deferred outflows of resources 230,738 174,904 110,989 516,631 76,590 Liabilities: Current liabilities: Accounts payable 89,592 31,847 18,394 139,833 130,146 Due to other governmental units 5,534 62,617 - 68,151 53,978 Salaries payable 12,665 6,958 6,222 25,845 40,184 Contracts payable 34,273 - 2,354 36,627 95,841 Accrued interest payable 290,628 17,711 13,208 321,547 398,231 Unearned revenue - - 1,750 1,750 1,175 Interfund loan payable - due within one year 193,970 - - 193,970 193,593 Compensated absences payable - due within one year 9,478 7,648 5,084 22,210 32,101 Bonds payable - due within one year 1,820,000 125,000 115,000 2,060,000 2,105,000 Total current liabilities 2,456,140 251,781 162,012 2,869,933 3,050,249 Noncurrent liabilities: Other post employment benefits 19,778 16,375 9,145 45,298 42,302 Interfund loan payable 190,001 - - 190,001 375,369 Compensated absences payable 68,336 55,145 36,655 160,136 172,932 Bonds payable 21,526,577 1,602,439 1,122,492 24,251,508 26,430,932 Net pension liability 245,222 206,893 127,576 579,691 833,314 Total noncurrent liabilities 22,049,914 1,880,852 1,295,868 25,226,634 27,854,849 Total liabilities 24,506,054 2,132,633 1,457,880 28,096,567 30,905,098 Deferred inflows of resources: Related to other post employment benefits 7,734 6,402 3,576 17,712 19,014 Related to pensions 279,466 212,990 137,296 629,752 23,835 287,200 219,392 140,872 647,464 42,849 Net position: Net investment in capital assets 29,467,539 11,645,805 14,956,543 56,069,887 55,526,666 Unrestricted 6,801,185 7,078,219 2,477,348 16,356,752 11,740,521 Total net position $36,268,724 $18,724,024 $17,433,891 $72,426,639 $67,267,187 Totals The accompanying notes are an integral part of these financial statements. 41 61 CITY OF CHANHASSEN, MINNESOTA STATEMENT OF REVENUES, EXPENSES AND Statement 7 CHANGES IN FUND NET POSITION PROPRIETARY FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 Water Sewer Surface Water Management 2021 2020 Operating revenues: Charges for services $4,231,073 $3,392,197 $1,434,752 $9,058,022 $7,641,980 Penalties and other 136,115 76,255 23,952 236,322 180,639 Intergovernmental 209 209 37,962 38,380 39,552 Total operating revenues 4,367,397 3,468,661 1,496,666 9,332,724 7,862,171 Operating expenses: Personal services 853,164 438,624 338,304 1,630,092 1,751,891 Materials and supplies 391,556 39,880 17,834 449,270 363,191 Contractual services: MCES - 2,476,920 - 2,476,920 2,120,208 Other 721,824 383,668 380,269 1,485,761 1,503,259 Repairs and maintenance 762,056 719,329 847,666 2,329,051 520,617 Depreciation 1,915,739 919,246 936,298 3,771,283 3,834,373 Total operating expenses 4,644,339 4,977,667 2,520,371 12,142,377 10,093,539 Operating income (loss)(276,942) (1,509,006) (1,023,705) (2,809,653) (2,231,368) Nonoperating revenues (expenses): Investment earnings (32,585) (34,969) (10,525) (78,079) 390,604 Refunds and reimbursements 17,415 830 47 18,292 55,233 Interest and fiscal charges (600,679) (48,199) (21,343) (670,221) (797,756) Gain (loss) on disposal of capital assets - - - - (21,673) Total nonoperating revenues (expenses)(615,849) (82,338) (31,821) (730,008) (373,592) Income before contributions and transfers (892,791) (1,591,344) (1,055,526) (3,539,661) (2,604,960) Transfers in - 185,794 - 185,794 - Transfers out - - - - (2,812,153) Capital contributions: Contributions of capital assets 1,770,049 1,745,738 2,181,286 5,697,073 3,662,274 Special assessments 5,994 30 - 6,024 3,879 Connection charges 1,794,283 790,780 225,159 2,810,222 991,006 Total contributions and transfers 3,570,326 2,722,342 2,406,445 8,699,113 1,845,006 Change in net position 2,677,535 1,130,998 1,350,919 5,159,452 (759,954) Net position - January 1 33,591,189 17,593,026 16,082,972 67,267,187 68,027,141 Net position - December 31 $36,268,724 $18,724,024 $17,433,891 $72,426,639 $67,267,187 Capital Transfers - Contributions Net Amounts reported above $8,513,319 $185,794 Amounts reported for business-type activities in the statement of activities are different because: Transfer in of capital assets from governmental activities - - Amounts reported on the statement of activities $8,513,319 $185,794 Totals The accompanying notes are an integral part of these financial statements. 42 62 CITY OF CHANHASSEN, MINNESOTA STATEMENT OF CASH FLOWS Statement 8 PROPRIETARY FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 Water Sewer Surface Water Management 2021 2020 Cash flows from operating activities: Receipts from customers and users $4,384,881 $3,474,443 $1,635,868 $9,495,192 $8,129,638 Payment to suppliers (2,077,852) (3,627,522) (1,261,015) (6,966,389) (4,645,412) Payment to employees (905,038) (484,164) (363,969) (1,753,171) (1,748,534) Miscellaneous revenue 17,415 830 47 18,292 55,233 Net cash flows provided by (used by) operating activities 1,419,406 (636,413) 10,931 793,924 1,790,925 Cash flows from noncapital financing activities: Transfers in - 185,794 - 185,794 - Interfund loan receivable - collections - - - - - Interfund loan payable - (payments)(193,593) - - (193,593) (193,225) Net cash flows used by noncapital financing activities (193,593) 185,794 0 (7,799) (193,225) Cash flows from capital and related financing activities: Acquisition of capital assets (1,694,680) (253,883) (308,508) (2,257,071) (578,491) Connection charges 1,794,283 790,780 225,159 2,810,222 992,613 Intergovernmental revenue - - - - - Special assessment collections 14,797 639 - 15,436 17,890 Transfers out - - - - (2,812,153) Reallocation of bond proceeds (962,030) 962,030 - - 6,768,274 Principal paid on bonds (1,865,000) (125,000) (115,000) (2,105,000) (1,870,000) Interest and fiscal charges (754,301) (58,224) (45,203) (857,728) (796,068) Net cash flows used by capital and related financing activities (3,466,931) 1,316,342 (243,552) (2,394,141) 1,722,065 Cash flows from investing activities: Investment earnings (11,500) (21,441) (8,952) (41,893) 382,538 Net increase (decrease) in cash and cash equivalents (2,252,618) 844,282 (241,573) (1,649,909) 3,702,303 Cash and cash equivalents - January 1 9,859,680 6,169,090 2,658,156 18,686,926 14,984,623 Cash and cash equivalents - December 31 $7,607,062 $7,013,372 $2,416,583 $17,037,017 $18,686,926 Reconciliation of operating loss to net cash provided (used) by operating activities: Operating loss ($276,942) ($1,509,006) ($1,023,705) ($2,809,653) ($2,231,368) Adjustments to reconcile operating loss to net cash flows from operating activities: Miscellaneous revenue 17,415 830 47 18,292 55,233 Depreciation 1,915,739 919,246 936,298 3,771,283 3,834,373 Changes in assets and liabilities, deferred outflows and inflows: Decrease (increase) in receivables 17,484 5,782 137,452 160,718 267,117 Decrease (increase) in prepaid items 15,435 15,014 12,661 43,110 (28,166) Decrease (increase) in inventory (261,881) - - (261,881) (40,806) Decrease (increase) in deferred outflows of resources (197,819) (147,973) (94,249) (440,041) (6,657) Increase (decrease) in payables 30,849 (39,359) (33,382) (41,892) (68,265) Increase (decrease) in other post employment benefits 1,308 1,083 605 2,996 42,302 Increase (decrease) in net pension liability (114,025) (85,268) (54,330) (253,623) 95,348 Increase (decrease) in deferred inflows of resources 271,843 203,238 129,534 604,615 (128,186) Total adjustments 1,696,348 872,593 1,034,636 3,603,577 4,022,293 Net cash flows provided by (used in) operating activities $1,419,406 ($636,413) $10,931 $793,924 $1,790,925 Noncash investing, capital and financing activities: Capital assets in the amount of $1,770,049 and $1,908,677 were contributed to the Water Fund in 2021 and 2020, respectively. Capital assets in the amount of $1,745,738 and $1,149,307 were contributed to the Sewer Fund in 2021 and 2020, respectively. Capital assets in the amount of $2,181,286 and $604,290 were contributed to the Surface Water Fund in 2021 and 2020, respectively. Totals The accompanying notes are an integral part of these financial statements. 43 63 - This page intentionally left blank - 44 64 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Chanhassen (the City) was incorporated in 1967 and operates under the State of Minnesota Statutory Plan B form of government. The governing body consists of a five member City council elected by voters of the City. The financial statements of the City have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental units by the Governmental Accounting Standards Board (GASB). The following is a summary of the significant accounting policies. A. FINANCIAL REPORTING ENTITY In accordance with GASB pronouncements and accounting principles generally accepted in the United States of America, the financial statements of the reporting entity should include those of the City (the primary government) and its component units. The component unit discussed below is included in the City’s reporting entity because of the significance of its operational or financial relationships with the City. COMPONENT UNITS The City has one component unit, the Economic Development Authority (EDA). The financial statements of the EDA are included as a blended component unit because its governing body is substantively the same as the City Council, the City is in a relationship of financial burden with the EDA, and because management of the City have operational responsibilities for the EDA. Separate financial statements for the EDA are not prepared. JOINTLY GOVERNED ORGANIZATIONS Southwest Area Transit Commission. The City, in conjunction with the Cities of Eden Prairie and Chaska, has agreed to establish the Southwest Area Transit Commission (the Commission). The purpose of the Commission is to provide alternative methods of public transit service to the three cities. The Commission’s board is composed of two commissioners from each of the cities. Western Area Fire Training Association (WAFTA). The City is a member of a joint powers group along with ten other communities. WAFTA operates a fire training facility in western Carver County. JOINT POWERS AGREEMENT The Chanhassen Recreation Center is owned by Independent School District No. 112 and operates under a joint powers agreement between the City and the School District. The ninety-nine year agreement expires in 2093. According to the terms of the agreement, the City reimburses the School District 24% of the cost to operate and maintain the facility. 45 65 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 B. GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government and its component units. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or business-type activity, are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or business-type activity. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or business-type activity and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or business-type activity. Taxes and other items not included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND FINANCIAL STATEMENT PRESENTATION The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers all revenues, except reimbursement grants, to be available if they are collected within 60 days of the end of the current fiscal period. Reimbursement grants are considered available if they are collected within one year of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, special assessments, intergovernmental revenues, charges for services and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the City. 46 66 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 The City reports the following major governmental funds: General Fund is the City’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. Revolving Assessment Fund (601) accounts for the City’s annual street re-construction program. The individual property owner pays a portion of the cost of the annual project with assessments and the City funds its portion with the reserves created in this fund, an annual tax levy and franchise fees. TH101 Improvements – Pioneer to Flying Cloud (605) accounts for the funding sources and costs of the Trunk Highway 101 improvement project, which includes widening of the highway between Pioneer Trail and Flying Cloud Drive, sanitary sewer and water extension, storm sewer improvements, pedestrian/bicycle trails, and a pedestrian bridge. The City reports the following major proprietary funds: The Water Fund accounts for the water service charges which are used to finance the water system operating expenses. The Sewer Fund accounts for the sewer service charges which are used to finance the sanitary sewer system operating expenses. The Surface Water Management Fund accounts for the surface water charges which are used to finance the surface water system operating expenses. As a general rule the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are transactions that would be treated as revenues, expenditures or expenses if they involved external organizations, such as buying goods and services or payments in lieu of taxes, are similarly treated when they involve other funds of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary Funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the water, sewer, and surface water management enterprise funds are charges to customers for sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. 47 67 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 D. BUDGETS Budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America. Annual appropriated budgets are adopted for the General Fund and for the Contribution, Cemetery, and CATV Special Revenue Funds. Budgeted amounts are reported as originally adopted, or as amended by the City Council. Budgeted expenditure appropriations lapse at year end. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the appropriation, is not employed by the City because it is at present not considered necessary to assure effective budgetary control or to facilitate effective cash management. E. LEGAL COMPLIANCE - BUDGETS The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3. The budget is legally enacted through passage of a resolution. 4. Management may authorize transfer of budgeted amounts between departments within any fund. All budget amendments between funds must be approved by the City Council. The legal level of budgetary control is at the fund level. Budgetary monitoring, by departments or divisions and by category, is required by City policy. 5. Formal budgetary integration is employed as a management control device during the year for the General Fund and for the Contribution, Cemetery and CATV Special Revenue Funds. Formal budgetary integration is not employed for Debt Service Funds because effective budgetary control is alternatively achieved through general obligation bond indenture provisions. Budgetary control for Capital Projects Funds is accomplished through the use of project controls. The following is a listing of funds whose expenditures exceeded budgeted appropriations: Budgeted Expenditures Actual Expenditures Expenditures Over Budget CATV Fund $172,800 $247,536 ($74,736) 48 68 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 F. CASH AND INVESTMENTS Cash and investment balances from all funds are pooled and invested to the extent available in authorized investments. Investments are stated at fair value. Investment income is accrued at the balance sheet date and allocated to individual funds on the basis of the fund's equity in the cash and investment pool. For purposes of the statement of cash flows, the Proprietary Funds consider all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents. All of the cash and investments allocated to the Proprietary Fund types have original maturities of 90 days or less. Therefore, the entire balance in such fund types is considered cash equivalents. G. RECEIVABLES Property taxes and special assessment receivables have been reported net of estimated uncollectible accounts (See Note 1 H and I). Because utility bills are considered liens on property, no estimated uncollectible amounts are established. Uncollectible amounts are not material for other receivables and have not been reported. H. PROPERTY TAX REVENUE RECOGNITION The City Council annually adopts a tax levy and certifies it to the County in December (levy/assessment date) of each year for collection in the following year. The County is responsible for billing and collecting all property taxes for itself, the City, the local School District and other taxing authorities. Such taxes become a lien on January 1 and are recorded as receivables by the City at that date. Real property taxes are payable (by property owners) on May 15 and October 15 of each calendar year. Personal property taxes are payable by taxpayers on February 28 and June 30 of each year. These taxes are collected by the County and remitted to the City on or before July 15 and December 15 of the same year. Delinquent collections for November and December are received the following January. The City has no ability to enforce payment of property taxes by property owners. The County possesses this authority. GOVERNMENT-WIDE FINANCIAL STATEMENTS The City recognizes property tax revenue in the period for which taxes were levied. Uncollectible property taxes are not material and have not been reported. GOVERNMENT FUND FINANCIAL STATEMENTS The City recognizes property tax revenue when it becomes both measurable and available to finance expenditures of the current period. In practice, current and delinquent taxes and State credits received by the City in July, December and January are recognized as revenue for the current year. Taxes collected by the County by December 31 (remitted to the City the following January) and taxes and credits not received at year end are classified as delinquent and due from County taxes receivable. The portion of delinquent taxes not collected by the City in January are fully offset by deferred inflows of resources because they are not available to finance current expenditures. The City's property tax revenue includes payments from the Metropolitan Revenue Distribution (Fiscal Disparities Formula) per State Statute 473F. This statute provides a means of spreading a portion of the taxable valuation of commercial/industrial real property to various taxing authorities within the defined metropolitan area. The valuation "shared" is a portion of commercial/industrial property valuation growth since 1971. 49 69 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 I. SPECIAL ASSESSMENT REVENUE RECOGNITION Special assessments are levied against benefited properties for the cost or a portion of the cost of special assessment improvement projects in accordance with State Statutes. These assessments are collectible by the City over a term of years usually consistent with the term of the related bond issue. Collection of annual installments (including interest) is handled by the County Auditor in the same manner as property taxes. Property owners are allowed to (and often do) prepay future installments without interest or prepayment penalties. Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon that property until full payment is made or the amount is determined to be excessive by the City Council or court action. If special assessments are allowed to go delinquent, the property is subject to tax forfeit sale and the first proceeds of that sale (after costs, penalties and expenses of sale) are remitted to the City in payment of delinquent special assessments. Generally, the City will collect the full amount of its special assessments not adjusted by City Council or court action. Pursuant to State Statutes, a property shall be subject to a tax forfeit sale after three years unless it is homesteaded, agricultural or seasonal recreational land in which event the property is subject to such sale after five years. GOVERNMENT-WIDE FINANCIAL STATEMENTS The City recognizes special assessment revenue in the period that the assessment roll was adopted by the City Council. Uncollectible special assessments are not material and have not been reported. GOVERNMENT FUND FINANCIAL STATEMENTS Revenue from special assessments is recognized by the City when it becomes measurable and available to finance expenditures of the current fiscal period. In practice, current and delinquent special assessments received by the City are recognized as revenue for the current year. Special assessments are collected by the County and remitted by December 31 (remitted to the City the following January) and are also recognized as revenue for the current year. All remaining delinquent, deferred and special deferred assessments receivable in governmental funds are completely offset by deferred inflows of resources. J. INVENTORIES GOVERNMENTAL FUNDS The original cost of materials and supplies are recorded as expenditures at the time of purchase. These funds do not maintain material amounts of inventories. PROPRIETARY FUNDS Inventories of the Proprietary Funds are stated at cost, which approximates market, using the first-in, first- out (FIFO) method. K. PREPAID ITEMS Certain prepayments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Prepaid items are reported using the consumption method and recorded as expenditures/expenses at the time of consumption. 50 70 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 L. CAPITAL ASSETS Capital assets, which include property, plant, equipment, infrastructure assets (e.g., roads, trails, sidewalks, and similar items), and intangible assets such as easements and computer software, are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost of more than $10,000 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. In the case of the initial capitalization of general infrastructure assets, the City chose to include all such items regardless of their acquisition date amount. These assets are reported at historical or estimated historical cost, using the 1987 base highway construction price trend, when historical costs were unavailable. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. In accordance with GASB 89, which the City early implemented for the year ended December 31, 2018, interest incurred during the construction phase of capital assets of business-type activities is recognized as an expense in the period in which the cost is incurred. Capital assets of the City are depreciated/amortized using the straight-line method over the following estimated useful lives: Buildings and structures 20 –50 years Machinery and equipment (including software) 3 –30 years Drainage systems 30 years Water and sewer lines 30 years Streets 25 –50 years Trails 15 years Sidewalks 25 years Other improvements 7 –40 years Temporary easements 2 years M. COMPENSATED ABSENCES The City compensates all employees upon termination for unused vacation and unused sick time up to a maximum based upon length of service. The City compensates nonexempt employees for unused comp time. All vacation pay and comp time is accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. In accordance with the provisions of GASB Statement No. 16, Accounting for Compensated Absences, no liability is recorded for nonvesting accumulating rights to receive sick pay benefits. However, a liability is recognized for that portion of accumulating sick leave benefits that is vested as severance pay. 51 71 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 N. LONG-TERM OBLIGATIONS In the government-wide financial statements and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net position. Bond premiums and discounts, if material, are amortized over the life of the related debt. In the fund financial statements, governmental fund types recognize bond premiums and discounts during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. O. DEFERRED OUTFLOWS/INFLOWS OF RESOURCES In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element represents a consumption of net position that applies to future periods and so will not be recognized as an outflow of resources (expense/expenditure) until then. The government has one item that qualifies for reporting in the category. It is the pension related deferred outflows of resources reported in the government-wide Statement of Net Position and the proprietary funds Statement of Net Position. In addition to liabilities, the statement of financial position reports a separate section for deferred inflows of resources. This separate financial statement element represents an acquisition of net position that applies to future periods, and therefore, will not be recognized as an inflow of resources (revenue) until that time. The government has pension related deferred inflows of resources reported in the government-wide Statement of Net Pension and the proprietary funds Statements of Net Position. The government also has an item, which arises only under a modified accrual basis of accounting, that qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported only in the governmental fund balance sheet. The governmental funds report unavailable revenues from the following sources: property taxes, special assessments and other revenue not collected within 60 days from year-end. P. FUND BALANCE CLASSIFICATIONS In the fund financial statements, governmental funds report fund balance in classifications that disclose constraints for which amounts in those funds can be spent. These classifications are as follows: Nonspendable - consists of amounts that are not in spendable form, such as prepaid items. Restricted - consists of amounts related to externally imposed constraints established by creditors, grantors or contributors; or constraints imposed by state statutory provisions. Committed - consists of internally imposed constraints. These constraints are established by Resolution of City Council, and committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by resolution. 52 72 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Assigned - consists of internally imposed constraints for the specific purpose of the City’s intended use. Pursuant to the City’s Fund Balance Policy, the City Manager or Finance Director are authorized to assign fund balance that reflects the City’s intended use of those funds. Unassigned - is the residual classification for the General Fund and also reflects negative residual amounts in other funds. When both restricted and unrestricted resources are available for use, it is the City’s policy to first use restricted resources, and then use unrestricted resources as they are needed. When committed, assigned or unassigned resources are available for use, it is the City’s policy to use resources in the following order: 1) committed 2) assigned and 3) unassigned. The exception to this is the Park Acquisition and Development Fund (410), where it is the City’s policy to use resources in the following order: 1) assigned, 2) committed, and 3) restricted. Q. INTERFUND TRANSACTIONS During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. Interfund services provided and used are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. The City provides temporary advances to funds that have insufficient cash balances by means of an advance from another fund. Short-term interfund loans are classified as “due to/from other funds.” Long- term interfund loans are classified as “interfund loan receivable/payable.” Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as “internal balances.” All other interfund transactions are reported as transfers. R. USE OF ESTIMATES The preparation of financial statements in accordance with generally accepted accounting principles (GAAP) requires management to make estimates that affect amounts reported in the financial statements during the reporting period. Actual results could differ from such estimates. S. COMPARATIVE TOTALS The basic financial statements, required supplementary information, and combining and individual fund financial statements and schedules include certain prior-year summarized comparative information in total but not at the level of detail required for a presentation in conformity with generally accepted accounting principles. Accordingly, such information should be read in conjunction with the government’s financial statements for the year ended December 31, 2020, from which the summarized information was derived. 53 73 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 T. PENSION PLANS COST SHARING MULTIPLE – EMPLOYER PLANS For purposes of measuring the net pension liability, deferred outflows and inflows of resources, and pension expense, information about the fiduciary net position of the Public Employees Retirement Association (PERA) and additions to and deductions from PERA’s fiduciary net position have been determined on the same basis as they are reported by PERA, except that PERA’s fiscal year end is June 30. For this purpose, plan contributions are recognized as of employer payroll paid dates and benefit payments and refunds are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. SINGLE EMPLOYER PLAN For purposes of measuring the net pension liability (asset), deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the Chanhassen Fire Department Relief Association (Relief) and additions to/deductions from the Relief’s fiduciary net position have been determined on the same basis as they were reported by the Relief. For this purpose, benefit payments are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. U. RECONCILIATION OF GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS The governmental fund balance sheet includes a reconciliation between fund balances – total governmental funds and net position – governmental activities as reported in the government-wide statement of net position. One element of that reconciliation explains that “long-term liabilities, including pension related deferred outflows and inflows, are not due and payable in the current period and, therefore, are not reported in the funds.” The details of this ($9,781,469) difference are as follows: Bonds payable ($3,770,000) Unamortized bond premium (143,863) Project financing (835,037) Accrued interest payable (36,208) Compensated absences payable (747,455) Other post employment benefits payable (134,192) Net pension liability (3,409,935) Deferred outflows of resources related to pensions 2,428,879 Deferred inflows of resources related to pensions (3,096,834) Deferred outflows of resources related to OPEB 15,648 Deferred inflows of resources related to OPEB (52,472) Net adjustment to decrease fund balances - total governmental funds to arrive at net position - governmental activities ($9,781,469) 54 74 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 V. RECLASSIFICATIONS Certain amounts presented in the prior year data have been reclassified in order to be consistent with current year’s presentation. Note 2 DEPOSITS AND INVESTMENTS A. DEPOSITS In accordance with Minnesota Statutes, the City maintains deposits at those depository banks authorized by the City Council, all of which are members of the Federal Reserve System. Custodial Credit Risk – Custodial credit risk is the risk that in the event of a bank failure, the City’s deposits may not be returned to it. Minnesota Statutes require that insurance, surety bonds or collateral protect all City deposits. The market value of collateral pledged must equal 110% of deposits not covered by insurance or bonds. The City has no additional deposit policies addressing custodial credit risk. As of December 31, 2021, the bank balance of the City’s deposits was insured by the FDIC or covered by pledged collateral held in the City’s name. Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City Treasurer or in a financial institution other than that furnishing the collateral. Minnesota Statute 118.A.03 identifies allowable forms of collateral. At December 31, 2021, the carrying amount of the City’s deposits with financial institutions was $2,852,816. 55 75 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 B. INVESTMENTS Minnesota Subject to rating, yield, maturity and issuer requirements as prescribed by statue, Minnesota Statutes 118A.04 and 118A.05 authorized the City to invest in United States securities, state and local securities, commercial paper, time deposits, high-risk mortgage-backed securities, temporary general obligation bonds, repurchase agreements, Minnesota joint powers investment trust and guaranteed investment contracts. As of December 31, 2021, the City had the following investments and maturities: Fair Less Investment Type Rating Value Than 1 1-5 6-10 Money Market NR $18,202,741 $18,202,741 $ - $ - Brokered Certificates of Deposit NR 1,751,415 1,248,406 503,009 - Municipal Bonds (1)9,380,508 2,222,064 5,561,079 1,597,365 Federal National Mortgage Assn. Notes NR 753,750 - - 753,750 Federal Home Loan Mortgage Corp. Notes Aaa 982,650 - 982,650 - Federal Home Loan Bank Notes Aaa 2,225,019 506,700 722,519 995,800 Federal Farm Credit Bank Aaa 2,173,200 606,000 1,567,200 - Total $35,469,283 $22,785,911 $9,336,457 $3,346,915 (1) $2,577,394 are rated Aaa, $2,423,936 are rated Aa1,Total investments $35,469,283 $1,578,272 are rated Aa2, $297,000 are rated A1, $2,060,918 Deposits 2,852,816 and $442,988 are rated AA.Petty cash 635 Total cash and investments $38,322,734 NR - Not Rated Classifications above are by maturity date. Some investments listed above have call dates that occur in less than one year. Investment Maturities (in Years) The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. The hierarchy has three levels. Level 1 investments are valued using inputs that are based on quoted prices in active markets for identical assets. Level 2 investments are valued using inputs that are based on quoted prices for similar assets or inputs that are observable, either directly or indirectly. Level 3 investments are valued using inputs that are unobservable. The City has the following recurring fair value measurements as of December 31, 2021: Investment Type 12/31/2021 Level 1 Level 2 Level 3 Investments at fair value: Brokered Certificates of Deposit $1,751,415 $ - $1,751,415 $ - Municipal Bonds 9,380,508 - 9,380,508 - Federal National Mortgage Assn. Notes 753,750 - 753,750 - Federal Home Loan Mortgage Corp. Notes 982,650 - 982,650 - Federal Home Loan Bank Notes 2,225,019 - 2,225,019 - Federal Farm Credit Bank 2,173,200 - 2,173,200 - Total/subtotal 17,266,542 $0 $17,266,542 $0 Investments not categorized: Money Market 18,202,741 Total $35,469,283 Fair Value Measurement Using 56 76 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 C. INVESTMENT RISKS Custodial credit risk – investments – For investments in securities, custodial credit risk is the risk that in the event of failure of the counterparty to a transaction, the City will not be able to recover the value of its investment securities that are in the possession of an outside party. Investments in investment pools and money markets are not evidenced by securities that exist in physical or book entry form, and therefore are not subject to custodial credit risk disclosures. The City’s investment policy requires the City’s security broker/dealers to provide its audited financial statements, proof of NASD certification, proof of state registration, and certification of having read, understood and agreed to comply with the City’s investment policy. Investments in securities are held by the City’s broker-dealer of which $500,000 per broker is insured through SIPC. Each broker-dealer has provided additional protection by providing additional insurance. This insurance is subject to aggregate limits applied to all of the broker-dealer’s accounts. Interest rate risk – Interest rate risk is the risk that changes in interest rates of debt investments could adversely affect the fair value of an investment. The City’s investment policy requires the City to diversify its investment portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity. The policy also states the City’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonable, i.e., not investing in maturities longer than seven years. Credit risk – Credit risk is the risk that an issuer or other counterparty to an investment will be unable to fulfill its obligation to the holder of the investment. State law limits investments to commercial paper to those rated in the highest quality category by at least two nationally recognized rating agencies; in any security of the State of Minnesota or any of its municipalities which is rated “A” or better by a national bond rating service for general obligation and rated “AA” or better for a revenue obligation; a general obligation of the Minnesota Housing Finance Agency to those rated “A” or better by a national bond rating agency; mutual funds or money market funds whose investments are restricted to securities described in MS 118A.04. The City’s investment policy does not place further restrictions on investment options. Concentration of credit risk – Concentration of credit risk is the risk of loss that may be attributed to the magnitude of a government’s investment in a single issuer. The City’s investment policy states investments shall be diversified by limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities). Investments in a single issuer exceeding 5% of the City’s overall investment portfolio are in various holdings as follows: Federal Home Loan Bank Notes 6% Federal Farm Credit Bank 6% 57 77 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 3 RECEIVABLES Significant receivable balances not expected to be collected within one year of December 31, 2021 are as follows: Interfund Delinquent Special Loan Property Assessments Receivable Taxes Receivable Total Major Funds: General $ - $49,347 $ - $49,347 Revolving Assessment Fund - - 1,346,062 1,346,062 Water - - 15,950 15,950 Nonmajor Funds 190,002 - 319,216 509,218 $190,002 $49,347 $1,681,228 $1,920,577 Note 4 UNAVAILABLE REVENUE Governmental funds report deferred inflows of resources in connection with receivables of revenues that are not considered to be available to liquidate liabilities of the current period. At December 31 2021, the various components of unavailable revenue were as follows: Revolving General Assessment Nonmajor Fund Fund Funds Total Delinquent property taxes receivable $115,862 $ - $ - $115,862 Special assessments not yet due - 1,628,441 319,216 1,947,657 Total unavailable revenue $115,862 $1,628,441 $319,216 $2,063,519 Major Funds 58 78 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 5 CAPITAL ASSETS Capital asset activity for the year ended December 31, 2021 was as follows: Beginning Ending Primary Government Balance Increase Decrease Balance Governmental activities: Capital assets not being depreciated: Land $19,912,318 $2,000 $ - $19,914,318 Construction in progress 817,303 594,867 - 1,412,170 Permanent easements 2,021,856 174,136 (514,963) 1,681,029 Total capital assets not being depreciated 22,751,477 771,003 (514,963) 23,007,517 Capital assets being depreciated: Buildings and structures 24,812,815 - - 24,812,815 Machinery and equipment 10,025,413 216,981 (523,082) 9,719,312 Other improvements 9,455,414 3,087,139 (50,188) 12,492,365 Infrastructure 123,791,209 464,918 (32,660) 124,223,467 Temporary easements 4,762,253 - - 4,762,253 Total capital assets being depreciated 172,847,104 3,769,038 (605,930) 176,010,212 Less accumulated depreciation for: Buildings and structures 10,083,155 620,160 - 10,703,315 Machinery and equipment 6,163,794 1,990,335 (447,042) 7,707,087 Other improvements 4,845,644 551,581 (44,154) 5,353,071 Infrastructure 94,926,311 397,429 (32,138) 95,291,602 Temporary easements 2,111,043 3,077,665 - 5,188,708 Total accumulated depreciation 118,129,947 6,637,170 (523,334) 124,243,783 Governmental activities capital assets - net $77,468,634 ($2,097,129) ($597,559) $74,773,946 Beginning Ending Primary Government Balance Increase Decrease Balance Business-type activities: Capital assets not being depreciated: Land $2,108,735 $1,100 $ - $2,109,835 Construction in progress 2,809,179 2,167,096 (186,817) 4,789,458 Permanent easements 2,790,572 4,457,437 - 7,248,009 Total capital assets not being depreciated 7,708,486 6,625,633 (186,817) 14,147,302 Capital assets being depreciated: Buildings and structures 28,077,579 - - 28,077,579 Machinery and equipment 2,005,434 64,625 (5,251) 2,064,808 Other improvements 120,453,201 1,428,856 - 121,882,057 Total capital assets being depreciated 150,536,214 1,493,481 (5,251) 152,024,444 Less accumulated depreciation for: Buildings and structures 3,860,806 561,611 - 4,422,417 Machinery and equipment 1,112,298 152,081 (5,252) 1,259,127 Other improvements 75,755,785 3,057,591 - 78,813,376 Total accumulated depreciation 80,728,889 3,771,283 (5,252) 84,494,920 Business-type activities capital assets - net 77,515,811 4,347,831 (186,816) 81,676,826 Total capital assets - net $154,984,445 $2,250,702 ($784,375) $156,450,772 59 79 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Depreciation expense was charged to functions/programs of the City as follows: Governmental activities: General government $310,863 Public safety 233,216 Public works 5,179,481 Parks and recreation 913,610 Total depreciation expense - governmental activities $6,637,170 Business-type activities: Water $1,915,739 Sewer 919,246 Surface water management 936,298 Total depreciation expense - business-type activities $3,771,283 Note 6 CITY INDEBTEDNESS The City issues long-term debt to provide funds for the acquisition and construction of major capital facilities. The City’s long-term debt is segregated between the amounts to be repaid from governmental activities and amounts to be repaid from business-type activities. GOVERNMENTAL ACTIVITIES As of December 31, 2021, the governmental activities long-term debt of the City consisted of the following: Final Authorized Issue Maturity Interest And Outstanding Date Date Rate Issued 12/31/2021 General Long-Term Debt: General Obligation Bonds: G.O. Bonds, Series 2016A 3/3/2016 2/1/2030 2.00% - 3.00% $4,805,000 $3,770,000 Bond premium 239,773 143,863 Total general obligation bonds 5,044,773 3,913,863 Project financing N/A 835,037 Compensated absences payable N/A 747,455 Total City indebtedness - governmental activities $5,044,773 $5,496,355 60 80 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 BUSINESS-TYPE ACTIVITIES As of December 31, 2021, the business-type activities long-term debt of the City consisted of the following: Final Authorized Issue Maturity Interest And Outstanding Date Date Rate Issued 12/31/2021 G.O. Revenue Bonds: Water Revenue Bonds, Series 2011A 10/6/2011 2/1/2022 0.30% - 2.15%$5,920,000 $275,000 Water Revenue Bonds, Series 2011B 10/6/2011 2/1/2025 2.00% - 3.00%3,720,000 2,180,000 Water and Sewer Revenue Bonds, Series 2012A 11/15/2012 2/1/2023 1.00% - 1.55% 1,245,000 265,000 Water Revenue Bonds, Series 2016A 3/3/2016 2/1/2026 2.00% - 3.00% 1,565,000 835,000 Water Revenue Bonds, Series 2016B 12/29/2016 2/1/2042 3.50% - 4.00% 3,630,000 3,630,000 Water Revenue Bonds, Series 2017A 2/1/2017 2/1/2038 2.00% - 4.00% 10,000,000 9,145,000 Water Revenue Bonds, Series 2018A 3/15/2018 2/1/2030 3.00% - 4.00%3,595,000 2,805,000 Water, Sewer, and Surface Water Revenue Bonds, Series 2020A 4/2/2020 2/1/2031 2.00% - 3.00% 6,220,000 6,045,000 Bond premium 1,626,772 1,131,508 Total G.O. revenue bonds 37,521,772 26,311,508 Compensated absences payable N/A 182,346 Total City indebtedness - business-type activities $37,521,772 $26,493,854 GOVERNMENTAL ACTIVITIES Annual debt service requirements to maturity for the governmental activities long-term debt are as follows: Year Ending December 31, Principal Interest 2022 $370,000 $81,350 2023 385,000 70,025 2024 395,000 58,325 2025 410,000 48,300 2026 420,000 40,000 2027 430,000 31,500 2028 440,000 22,800 2029 455,000 13,850 2030 465,000 4,650 Total $3,770,000 $370,800 General Obligation Bonds It is not practicable to determine the specific year for payment of long-term accrued compensated absences. 61 81 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 BUSINESS-TYPE ACTIVITIES Annual debt service requirements to maturity for the business-type long-term debt are as follows: Year Ending G.O. Revenue Bonds December 31, Principal Interest 2022 $2,060,000 $742,422 2023 1,845,000 685,634 2024 1,755,000 631,013 2025 1,810,000 576,763 2026 1,275,000 530,538 2027 1,550,000 488,188 2028 1,600,000 440,938 2029 1,650,000 395,563 2030 1,690,000 352,263 2031 1,150,000 315,488 2032 690,000 290,288 2033 715,000 269,213 2034 735,000 247,463 2035 755,000 225,113 2036 780,000 202,088 2037 800,000 176,388 2038 830,000 147,863 2039 825,000 118,900 2040 855,000 88,431 2041 885,000 54,700 2042 925,000 18,500 Total $25,180,000 $6,997,757 It is not practicable to determine the specific year for payment of long-term accrued compensated absences. 62 82 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 CHANGE IN LONG-TERM LIABILITIES Long-term liability activity for the year ended December 31, 2021 was as follows: Beginning Ending Due Within Balance Additions Deletions Balance One Year Governmental activities: General obligation bonds $4,130,000 $ - ($360,000) $3,770,000 $370,000 Bond premium 159,848 - (15,985) 143,863 - Project financing 546,108 288,929 - 835,037 145,000 Compensated absences 682,281 644,701 (579,527) 747,455 91,042 Total governmental activity long-term liabilities $5,518,237 $933,630 ($955,512) $5,496,355 $606,042 Business-type activities: G.O. revenue bonds $27,285,000 $ - ($2,105,000) $25,180,000 $2,060,000 Bond premium 1,250,932 - (119,424) 1,131,508 - Compensated absences 205,033 167,016 (189,703) 182,346 22,210 Total business-type activity long-term liabilities $28,740,965 $167,016 ($2,414,127) $26,493,854 $2,082,210 For the governmental activities, compensated absences are generally liquidated by the General and Special Revenue Funds. All long-term bonded indebtedness outstanding at December 31, 2021 is backed by the full faith and credit of the City. General Obligation Revenue Bonds are serviced by the Sewer, Water and Surface Water Management Enterprise Funds and are carried as debt of those funds. Other bonds are supported by various Debt Service Funds. NONEXCHANGE FINANCIAL GUARANTEE OF DEBT On August 1, 2014 the Carver County Community Development Agency, a legally separate entity from the City, issued $2,110,000 of Housing Development Refunding Bonds, Series 2014 and $2,370,000 of Taxable Housing Development and Refunding Bonds, Series 2014T. The proceeds were used to refund a portion of prior bonds and to fund certain capital improvements of the Centennial Hill Apartments, which are located within the City. In accordance with Minnesota Statutes, Section 469.034, Subd. 2, the City has pledged its full faith and credit and taxing powers to the payment of debt service on the Series 2014 and Series 2014T bonds. In the event that the Carver County Community Development Agency is unable to pay the debt service on the bonds due to insufficient housing revenues and cash reserves, the City is obligated to pay the debt service. The City’s guarantee extends until the bonds have fully matured, which is scheduled to occur in 2034. The total amount of outstanding guaranteed debt, including interest, at December 31, 2021 is $4,079,822. The City’s management does not expect the City will be required to make any debt service payments towards these bonds. Accordingly, the bonds are not reflected in the financial statements of the City. 63 83 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 PROJECT FINANCING The City has a Joint Powers Agreement with Carver County for the Lyman Boulevard- Phase 3 project. The County is administering the project. The City is paying their share over the next five years at 0% interest. The City has a Joint Powers Agreement with Carver County for the pedestrian trail to Arboretum. The City is paying its share over the next four years at 0% interest. The payment schedule is as follows: Year Ending December 31, Lyman Blvd Ped Trail Total 2022 $145,000 $ - $145,000 2023 145,000 96,310 241,310 2024 145,000 96,310 241,310 2025 111,108 96,309 207,417 Total $546,108 $288,929 $835,037 REVENUE PLEDGED Future revenue pledged for the payment of long-term debt is as follows: Percent of Debt service Remaining Principal Pledged Use of Total as a % of Term of Principal and Interest Revenue Bond Issue Proceeds Type Debt Service net revenues Pledge and Interest Paid Received 2016A Refunding bonds Refunding of 2008A bonds Property taxes 100%n/a 2019 - 2030 $4,140,800 $452,300 $479,800 2011A Water Revenue bonds Water infrastructure improvements Water charges 100% 12.0% 2012 - 2021 $277,956 $738,163 $6,161,471 - refunded the 2005B bonds 2011B Water Revenue bonds Water infrastructure improvements Water charges 100% 9.3% 2012 - 2024 $2,313,800 $572,900 $6,161,471 - refunded the 2005B bonds 2012A Water & Sewer Revenue Purchase of meter reading equipment Water and 100% 1.3% 2013 - 2022 $269,049 $134,757 $10,420,703 bonds sewer charges 2016A Water Revenue bonds Water infrastructure improvements Water charges 100% 4.1% 2016 - 2025 $884,850 $178,925 $4,367,188 2016B Water Revenue bonds West Water Treatment Plant Water charges 100% 2.2% 2017 - 2041 $6,258,127 $138,238 $6,161,471 2017A Water Revenue bonds West Water Treatment Plant Water charges 100% 7.2% 2018 - 2038 $12,162,000 $443,350 $6,161,471 2018A Water Revenue bonds West Water Treatment Plant Water charges 100% 5.8% 2019 - 2030 $3,201,700 $355,875 $6,161,471 2020A Water, Sewer, & Surface Water, Sewer, and Surface Water Water, sewer, and 100%n/a 2021 - 2031 $6,810,275 $396,174 $12,104,566 Water Revenue bonds Infrastructure improvements surface water charges Current YearRevenue Pledged 64 84 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 7 DEFERRED AD VALOREM TAX LEVIES - BONDED DEBT General obligation bond issues sold by the City are financed by ad valorem tax levies. Special assessment bond issues sold by the City are partially financed by ad valorem tax levies in addition to special assessments levied against the benefiting properties. When a bond issue to be financed partially or completely by ad valorem tax levies is sold, specific annual amounts of such tax levies are stated in the bond resolution and the County Auditor is notified and instructed to levy these taxes over the appropriate years. The future tax levies are subject to cancellation when and if the City has provided alternative sources of financing. The City Council is required to levy any additional taxes found necessary for full payment of principal and interest. These future scheduled tax levies are not shown as assets in the accompanying financial statements at December 31, 2021. Future scheduled tax levies for all bonds outstanding at December 31, 2021 totaled $3,913,718. Note 8 DEFINED BENEFIT PENSION PLANS A. PLAN DESCRIPTION The City participates in the following cost-sharing multiple-employer defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA’s defined benefit pension plans are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. PERA’s defined benefit pension plans are tax qualified plans under Section 401(a) of the Internal Revenue Code. 1. General Employees Retirement Fund (GERF) All full-time (with the exception of employees covered by PEPFF) and certain part-time employees of the City are covered by the General Employees Retirement Fund (GERF). GERF members belong to the Coordinated Plan. Coordinated Plan members are covered by Social Security. 2. Public Employees Police and Fire Fund (PEPFF) The PEPFF, originally established for police officers and firefighters not covered by a local relief association, now covers all police officers and firefighters hired since 1980. Effective July 1, 1999, the PEPFF also covers police officers and firefighters belonging to local relief associations that elected to merge with and transfer assets and administration to PERA. B. BENEFITS PROVIDED PERA provides retirement, disability, and death benefits. Benefit provisions are established by state statute and can only be modified by the state legislature. Vested, terminated employees who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. 65 85 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 1. GERF Benefits Benefits are based on a member’s highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERA’s Coordinated members. Members hired prior to July 1, 1989 receive the higher of Method 1 or Method 2 formulas. Only Method 2 is used for members hired after June 30, 1989. Under Method 1, the accrual rate for Coordinated members is 1.2% of average salary for each of the first ten years of service and 1.7% of average salary for each additional year. Under Method 2, the accrual rate for Coordinated Plan members is 1.7% of average salary for all years of service. For members hired prior to July 1, 1989 a full annuity is available when age plus years of service equal 90 and normal retirement age is 65. For members hired on or after July 1, 1989, normal retirement age is the age for unreduced Social Security benefits capped at 66. Benefit increases are provided to benefit recipients each January. The postretirement increase is equal to 50% of the cost-of-living adjustment (COLA) announced by the SSA, with a minimum increase of at least 1% and a maximum of 1.5%. Recipients that have been receiving the annuity or benefit for at least a full year as of the June 30 before the effective date of the increase will receive the full increase. Recipients receiving the annuity or benefit for at least one month but less than a full year as of the June 30 before the effective date of the increase will receive a reduced prorated increase. For members retiring on January 1, 2024 or later, the increase will be delayed until normal retirement age (age 65 if hired prior to July 1, 1989, or age 66 for individuals hired on or after July 1, 1989). Members retiring under Rule of 90 are exempt from the delay to normal retirement. 2. PEPFF Benefits Benefits for PEPFF members first hired after June 30, 2010 but before July 1, 2014 vest on a prorated basis from 50% after five years up to 100% after ten years of credited service. Benefits for PEPFF members first hired after June 30, 2014 vest on a prorated basis from 50% after ten years up to 100% after twenty years of credited service. The annuity accrual rate is 3% of average salary for each year of service. For PEPFF members who were first hired prior to July 1, 1989, a full annuity is available when age plus years of service equal at least 90. Benefit increases are provided to benefit recipients each January. The postretirement increase will be fixed at 1%. Recipients that have been receiving the annuity or benefit for at least 36 months as of the June 30 before the effective date of the increase will receive the full increase. Recipients receiving the annuity or benefit for at least 25 months but less than 36 months as of the June 30 before the effective date of the increase will receive a reduced prorated increase. 66 86 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 C. CONTRIBUTIONS Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. Contribution rates can only be modified by the state legislature. 1. GERF Contributions Coordinated Coordinated Plan members were required to contribute 6.50% of their annual covered salary in fiscal year 2021 and the City was required to contribute 7.50%. The City’s contributions to the GERF for the year ended December 31, 2021, were $438,328. The City’s contributions were equal to the required contributions as set by state statute. 2. PEPFF Contributions Police Police and Fire members were required to contribute 11.80% of their annual covered salary in fiscal year 2021 and the City was required to contribute 17.70%. The City’s contributions to the PEPFF for the year ended December 31, 2021, were $55,996. The City’s contributions were equal to the required contributions as set by state statute. D. PENSION COSTS 1. GERF Pension Costs At December 31, 2021, the City reported a liability of $3,279,704 for its proportionate share of GERF’s net pension liability. The City’s net pension liability reflected a reduction due to the State of Minnesota’s contribution of $16 million. The State of Minnesota is considered a non-employer contributing entity and the state’s contribution meets the definition of a special funding situation. The State of Minnesota’s proportionate share of the net pension liability associated with the City totaled $100,098. The net pension liability was measured as of June 30, 2021, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The City’s proportionate share of the net pension liability was based on the City’s contributions received by PERA during the measurement period for employer payroll paid dates from July 1, 2020 through June 30, 2021, relative to the total employer contributions received from all of PERA’s participating employers. The City’s proportionate share was 0.0768% at the end of the measurement period and 0.0741% for the beginning of the period. City’s proportionate share of the net pension liability $3,279,704 State of Minnesota’s proportionate share of the net pension liability associated with the City 100,098 Total $3,379,802 For the year ended December 31, 2021, the City recognized pension expense of $41,578 for its proportionate share of the GERF’s pension expense. In addition, the City recognized an additional $8,076 as pension expense (and grant revenue) for its proportionate share of the State of Minnesota’s contribution of $16 million to the GERF. 67 87 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 At December 31, 2021, the City reported its proportionate share of the GERF’s deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual economic experience $20,504 $100,368 Changes in actuarial assumptions 2,002,519 72,955 Difference between projected and actual investment earnings - 2,843,868 Changes in proportion 150,187 39,290 Contributions paid to PERA subsequent to the measurement date 231,312 - Total $2,404,522 $3,056,481 The $231,312 reported as deferred outflows of resources related to pensions resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2022. Other amounts reported as deferred outflows and inflows of resources related to pensions will be recognized in pension expense as follows: Year Ending Pension December 31,Expense 2022 ($127,613) 2023 7,241 2024 11,817 2025 (774,716) Thereafter - 2. PEPFF Pension Costs At December 31, 2021, the City reported a liability of $169,817 for its proportionate share of the PEPFF’s net pension liability. The net pension liability was measured as of June 30, 2021 and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The City’s proportionate share of the net pension liability was based on the City’s contributions received by PERA during the measurement period for employer payroll paid dates from July 1, 2020 through June 30, 2021, relative to the total employer contributions received from all of PERA’s participating employers. The City’s proportionate share was 0.0220% at the end of the measurement period and 0.0200% for the beginning of the period. 68 88 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 The State of Minnesota also contributed $18 million to PEPFF during the plan fiscal year ended June 30, 2021. The contribution consisted of $9 million in direct state aid that meets the definition of a special funding situation and $9 million in supplemental state aid that does not meet the definition of a special funding situation. The direct state aid was paid on October 1, 2020. Thereafter, by October 1 of each year, the state will pay $9 million to the PEPFF until full funding is reached or July 1, 2048, whichever is earlier. The $9 million in supplemental state aid will continue until the fund is 90% funded, or until the State Patrol Plan (administered by the Minnesota State Retirement System) is 90% funded, whichever occurs later. Strong asset returns for the fiscal year ended 2021 will accelerate the phasing out of these state contributions, although we do not anticipate them to be phased out during the fiscal year ending 2022. The State of Minnesota is included as a non-employer contributing entity in the PEPFF Schedule of Employer Allocations and Schedule of Pension Amounts by Employer, Current Reporting Period Only (pension allocation schedules) for the $9 million in direct state aid. PEPFF employers need to recognize their proportionate share of the State of Minnesota’s pension expense (and grant revenue) under GASB 68 special funding situation accounting and financial reporting requirements. For the year ended December 31, 2021, the City recognized pension expense of ($140) for its proportionate share of the Police and Fire Plan’s pension expense. The City recognized an additional $1,391 as pension expense (and grant revenue) for its proportionate share of the State of Minnesota’s contribution of $9 million to the PEPFF. The State of Minnesota is not included as a non-employer contributing entity in the Police and Fire Pension Plan pension allocation schedules for the $9 million in supplemental state aid. The City also recognized $2,071 for the year ended December 31, 2021 as revenue and an offsetting reduction of net pension liability for its proportionate share of the State of Minnesota’s on-behalf contributions to the Police and Fire Fund. At December 31, 2021, the City reported its proportionate share of the PEPFF’s deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual economic experience $32,923 $ - Changes in actuarial assumptions 249,586 104,899 Net collective between projected and actual investment earnings - 325,270 Changes in proportion 67,942 28,015 Contributions paid to PERA subsequent to the measurement date 30,302 - Total $380,753 $458,184 69 89 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 The $30,302 reported as deferred outflows of resources related to pensions resulting from City contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended December 31, 2022. Other amounts reported as deferred outflows and inflows of resources related to pensions will be recognized in pension expense as outflows: Year Ending Pension December 31,Expense 2022 ($124,700) 2023 4,735 2024 (15,167) 2025 (30,858) 2026 58,256 Thereafter - ($107,733) The net pension liability will be liquidated by the general, water, sewer, and surface water management funds. E. ACTUARIAL ASSUMPTIONS The total pension liability in the June 30, 2021 actuarial valuation was determined using an individual entry-age normal actuarial cost method and the following actuarial assumptions: Inflation 2.25% per year Investment Rate of Return 6.50% The long-term investment rate of return is based on a review of inflation and investment return assumptions from a number of national investment consulting firms. The review provided a range of investment return rates deemed to be reasonable by the actuary. An investment return of 6.50% was deemed to be within that range of reasonableness for financial reporting purposes. Salary growth assumptions in the GERF range in annual increments from 10.25% after one year of service to 3.0% after 29 years of service and 6.0% per year thereafter. In the PEPFF, salary growth assumptions range from 11.75% after one year of service to 3.0% after 24 years of service. Mortality rates for GERF were based on the Pub-2010 General Employee Mortality Table. Mortality rates for PEPFF were based on the Pub-2010 Public Safety Employee Mortality tables. The tables are adjusted slightly to fit PERA’s experience. Cost of living benefit increases after retirement are assumed to be 1.25% per year for GERF and 1.0% per year for PEPFF. 70 90 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Actuarial assumptions for GERF are reviewed every four years. The most recent four-year experience study for GERF was completed in 2019. The assumption changes were adopted by the Board and become effective with the July 1, 2020 actuarial valuation. The most recent four-year experience study for PEPFF was completed in 2020 and adopted by the Board and became effective with the July 1, 2021 actuarial valuation. The following changes in actuarial assumptions and plan provisions occurred in 2021: General Employees Fund Changes in Actuarial Assumptions:  The investment return and single discount rates were changed from 7.50% to 6.50% for financial reporting purposes.  The mortality improvement scale was changed from Scale MP-2019 to Scale MP-2020. Police and Fire Fund Changes in Actuarial Assumptions:  The investment return and single discount rates were changed from 7.50% to 6.50% for financial reporting purposes.  The inflation assumption was changed from 2.50% to 2.25%.  The payroll growth assumption was changed from 3.25% to 3.00%.  The base mortality tables for healthy annuitants, disabled annuitants and employees were changed from RP-2014 tables to Pub-2010 Public Safety Mortality tables. The mortality improvement scale was changed from MP-2019 to MN-2020.  Assumed salary increase and retirement rates were modified as recommended in the July 14, 2020 experience study. The changes result in a decrease in gross salary increase rates, slightly more unreduced retirements and fewer assumed early retirements.  Assumed rates of withdrawal were changed from select and ultimate rates to service-based rates. The changes result in more assumed terminations.  Assumed rates of disability were increased for ages 25-44 and decreased for ages over 49. Overall, proposed rates result in more projected disabilities.  Assumed percent married for active female members was changed from 60% to 70%. The State Board of Investment, which manages the investments of PERA, prepares an analysis of the reasonableness on a regular basis of the long-term expected rate of return using a building-block method in which best-estimate ranges of expected future rates of return are developed for each major asset class. These ranges are combined to produce an expected long-term rate of return by weighting the expected future rates of return by the target asset allocation percentages. The target allocation and best estimates of geometric real rates of return for each major asset class are summarized in the following table: Target Long-Term Expected Asset Class Allocation Real Rate of Return Domestic Equity 33.5% 5.10% International Equity 16.5% 5.30% Fixed Income 25% 0.75% Private Markets 25% 5.90% Total 100% 71 91 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 F. DISCOUNT RATE The discount rate used to measure the total pension liability in 2021 was 6.5%. The projection of cash flows used to determine the discount rate assumed that contributions from plan members and employers will be made at rates set in Minnesota Statutes. Based on these assumptions, the fiduciary net position of the GERF and the PEPFF was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. G. PENSION LIABILITY SENSITIVITY The following presents the City’s proportionate share of the net pension liability, calculated using the discount rate disclosed in the preceding paragraph, as well as what the City’s proportionate share of the net pension liability would be if it were calculated using a discount rate one percentage point lower or one percentage point higher than the current discount rate: 1% Decrease in 1% Increase in Discount Rate (5.5%) Discount Rate (6.5%) Discount Rate (7.5%) City's Proportionate share of the GERF net pension liability $6,688,922 $3,279,704 $482,233 City's Proportionate share of the PEPFF net pension liability $539,139 $169,817 ($132,936) H. PENSION PLAN FIDUCIARY NET POSITION Detailed information about each pension plan’s fiduciary net position is available in a separately-issued PERA financial report that includes financial statements and required supplementary information. That report may be obtained at www.mnpera.org. I. PENSION EXPENSE Pension expense recognized by the City for the year ended December 31, 2021 is as follows: GERF $41,578 PEPFF (140) Fire Relief (note 9)183,852 Total $225,290 72 92 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 9 SINGLE EMPLOYER PENSION PLAN A. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES For purposes of measuring the net pension liability, deferred outflows and inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the Chanhassen Fire Department Relief Association (the Relief Association) and additions to/deductions from the Relief Association’s fiduciary net position have been determined on the same basis as they were reported by the Relief Association. For this purpose, benefit payments are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. B. PLAN DESCRIPTION All members of the Chanhassen Fire Department are covered by a defined benefit pension plan administered by the Relief Association. The Plan is a single employer retirement plan and is established and administered in accordance with Minnesota Statute, Chapter 69. C. BENEFITS PROVIDED Twenty Year Service Pension Prior to April 1997, each member who is at least 50 years of age, has retired from the Fire Department, has served at least twenty years of active service with such department before retirement, and has been a member of the Relief Association in good standing at least ten years prior to such retirement shall be entitled to receive either a monthly lifetime service pension or a defined benefit lump sum pension. After April 1997, each member shall be entitled to receive a defined benefit lump sum pension. Monthly service pensions shall be $410 per month. Defined benefit service pension per year of service shall be $6,800. As of January 1, 2021, the lump sum pension increased to $7,500. The maximum service pension shall not exceed the maximum service pension amount permitted under the flexible service pension maximums pursuant to Minnesota Section 424A.02, Subdivision 3. Members who choose the lump sum receive no additional interest accrual. 73 93 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Ten Year Service But Less Than Twenty Year Service Each member who is at least 50 years of age; who has retired from the Fire Department; who has served at least five years of active service with such department before retirement but has not served at least 20 years of active service; and, who has been a member of the Relief Association in good standing at least ten years prior to such retirement, shall be entitled to either a pro-rated monthly service pension or a pro-rated lump sum service pension based on the percentages in the following table: For Duty of: more than but less than 5 years 6 years 40% 6744 7848 8952 91056 10 11 60 11 12 64 12 13 68 13 14 72 14 15 76 15 16 80 16 17 84 17 18 88 18 19 92 19 20 96 20 100 The payment amount will be calculated by using the amount payable per year of service in effect at the time of such early retirement, multiplied by the number of accumulated years of service, multiplied by the appropriate percentage as defined above. During the time a member is on early-vested pension, he or she will not be eligible for disability benefits. Survivors Benefit Prior to April 1997, if any active vested or deferred member dies leaving an eligible surviving spouse, they shall receive a monthly pension for a guaranteed fifteen year period. After April 1997, an eligible surviving spouse shall receive a lump sum payment calculated in accordance with the by-laws. If there is no surviving spouse, then the deceased member’s designated beneficiary or their estate would receive the payment. A surviving spouse of a member receiving a monthly pension shall receive 50% of the member’s monthly benefit, based on the date of death. 74 94 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Permanent Disability Any member of the Relief Association contracting sickness or injury, incapacitating the member from attending to their business, from causes outside or within their line of duty, and a physician’s report shows that that member is unable to perform their duties, they are entitled to their full accrued lump sum benefit, payable immediately. Temporary Disability Any member of the Relief Association who becomes temporarily incapacitated from attending to their business due to illness of injury, sustained in the performance of such business, and is unable to work for a period of one week or longer, shall be paid a benefit of $5 per day for a period of no longer than 120 days in any one fiscal year, providing the member is under the care of a physician or doctor during this period. Death Benefit Upon the death of any active or deferred member, the beneficiaries of the deceased member shall be paid a death benefit in an amount equivalent to the accrued service pension. D. EMPLOYEES COVERED BY BENEFIT TERMS At December 31, 2020, the following employees were covered by the benefit terms: Retirees and beneficiaries currently receiving benefits 4 Retired members entitled to benefits but have not received them 25 Active members: Fully vested (20 years or more)3 Partially vested (5 years to 19 years)18 Non-vested (less than 5 years)20 Total 70 E. CONTRIBUTIONS Minnesota Statutes Chapter 424A.092 specifies minimum support rates required on an annual basis. The minimum support rates from the municipality and from State Aid are determined as the amount required to meet the normal cost plus amortizing any existing prior service costs over a ten-year period. The significant actuarial assumptions used to compute the municipal support are not the same as those used to compute the accrued pension liability. The Relief Association is comprised of volunteers; therefore, there are no payroll expenditures (i.e., there are no covered payroll percentage calculations). Contributions totaling $235,495 ($203,495 from the State of Minnesota and $31,957 from the City) were made to the Relief Association in accordance with state statute requirements for the year ended December 31, 2020. 75 95 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 F. ACTUARIAL METHOD AND SIGNIFICANT ASSUMPTIONS The total pension liability was determined by an actuarial valuation as of December 31, 2020 using the following actuarial assumptions, applied to all periods in the measurement: Valuation date 12/31/2020 Measurement date (assets and funded status)12/31/2020 Actuarial cost method Entry Age Normal Amortization method Level dollar Closed 20-year period Asset valuation method Market Value Actuarial assumptions: Investment rate of return 5% Projected salary increases N/A Includes inflation at 3% Cost-of-living adjustments 3% Age of service retirement The later of the age 50 and 20 years of service Post-retirement benefit increases None Mortality assumptions were determined using the Pubs-2010 Mortality table projected generationally from 2010 with MP-2010 Mortality improvement scale. The long-term expected rate of return on pension plan investments was determined using a building-block method in which expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These expected real rates of return are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. For each major asset class that is included in the pension plan’s target asset allocation as of December 31, 2020, these best estimates are summarized in the following table: Target Long-Term Expected Asset Class Allocation Real Rate of Return Stock and mutual funds 60% 5.2% Fixed income 30% 0.6% Other 5% 0.6% Cash 5% 0.0% 100% G. DISCOUNT RATES The discount rate used to measure the total pension liability was 5%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pensions plans fiduciary net position was projected to be available to make all projected future benefit payments to 76 96 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 current plan members. Therefore, the plan’s long-term expected return on plan investments was applied to all periods of projected benefit payments to determine the total pension liability. H. CHANGES IN THE NET PENSION LIABILITY The City’s net pension liability was measured using a one-year lookback as of December 31, 2020, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of December 31, 2020. Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (a) (b) (a) - (b) Balance at December 31, 2019 $3,055,205 $2,499,867 $555,338 Changes for the year: Service cost 150,695 - 150,695 Interest 156,622 - 156,622 Changes in benefit terms - - - Differences between expected and actual experience 76,350 - 76,350 Changes of assumptions 58,144 - 58,144 Contributions - employer - 31,957 (31,957) On behalf contributions - State of MN - 203,495 (203,495) Contributions - employee - - - Net investment income - 237,593 (237,593) Benefit payments, including refunds of employee (206,737) (206,737) - contributions - - - Administrative expense - (16,000) 16,000 Other changes - - - Net changes 235,074 250,308 (15,234) Balance at December 31, 2020 $3,290,279 $2,750,175 $540,104 Increase (Decrease) I. PENSION LIABILITY SENSITIVITY The following presents the net pension liability of the Relief Association, calculated using the discount rate of 5.0%, as well as what the net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (4.0%) or 1-percentage-point higher (6.0%) than the current rate: Current 1% Decrease Discount Rate 1% Increase (4.0%) (5.0%) (6.0%) Net pension liability $716,901 $540,104 $379,048 77 97 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 J. PENSION PLAN FIDUCIARY NET POSITION Detailed information about the pension plan’s fiduciary net position is available in the separately issued Relief Association financial report. That report may be obtained by writing to Chanhassen Fire Department Relief Association, P.O. Box 147, Chanhassen, Minnesota, 55317. K. PENSION EXPENSE AND DEFERRED OUTFLOWS OF RESOURCES AND DEFERRED INFLOWS OF RESOURCES RLEATED TO PENSIONS For the year ended December 31, 2020, the City recognized pension expense of $183,852, including $203,495 and $31,957 as pension expense (and grant revenue) for the State of Minnesota’s on-behalf contribution to the plan and the City’s on-behalf contribution to the plan, respectively. At December 31, 2021, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual economic experience $62,109 $47,430 Changes in actuarial assumptions 92,843 969 Difference between projected and actual investment earnings - 163,523 Total $154,952 $211,922 Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows: Year Ending Pension December 31,Expense 2022 ($6,417) 2023 (55,181) 2024 4,739 2025 - 2026 - Thereafter - 78 98 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 10 DEFINED CONTRIBUTION PLAN The Mayor and all four Council members of the City of Chanhassen are covered by the Public Employees Defined Contribution Plan (PEDCP), a multiple-employer deferred compensation plan administered by PERA. The PEDCP is a tax qualified plan under Section 401(a) of the Internal Revenue Code and all contributions by or on behalf of employees are tax deferred until time of withdrawal. Plan benefits depend solely on amounts contributed to the plan plus investment earnings, less administrative expenses. Minnesota Statutes, Chapter 353D.03, specifies plan provisions, including the employee and employer contribution rates for those qualified personnel who elect to participate. An eligible elected official who decides to participate contributes 5% of salary which is matched by the elected official's employer. For ambulance service personnel, employer contributions are determined by the employer, and for salaried employees must be a fixed percentage of salary. Employer contributions for volunteer personnel may be a unit value for each call or period of alert duty. Employees who are paid for their services may elect to make member contributions in an amount not to exceed the employer share. Employer and employee contributions are combined and used to purchase shares in one or more of the seven accounts of the Minnesota Supplemental Investment Fund. For administering the plan, PERA receives 2% of employer contributions and twenty-five hundredths of 1% (.0025) of the assets in each member's account annually. Total contributions made by the City during fiscal year 2021 were: Required Employer Employee (Pension Expense) Employee Employer Rate $2,276 $2,276 5% 5% 5% Contribution Amount Percentage of Covered Payroll Note 11 OTHER POST-EMPLOYMENT BENEFITS (OPEB) A. PLAN DESCRIPTION In addition to providing the pension benefits described in Note 8 and 9, the City provides post-employment health care benefits (as defined in paragraph B) for retired employees through a single-employer defined benefit plan. The City’s OPEB plan is administered by the City. The authority to provide these benefits is established in Minnesota Statutes Sections 471.61 Subd. 2a, and 299A.465. The benefits, benefit levels, employee contributions and employer contributions are governed by the City and can be amended by the City through its personnel manual and collective bargaining agreements with employee groups. The Plan is not accounted for as a trust fund, as an irrevocable trust has not been established to account for the plan. The Plan does not issue a separate report. 79 99 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 B. BENEFITS PROVIDED Retirees The City is required by State Statute to allow retirees to continue participation in the City’s group health insurance plan if the individual terminates service with the City through service retirement or disability retirement. Employees who satisfy the rule of 80 or attain age 55 and have completed 10 years of service at termination can immediately commence medical benefits. Retirees may obtain dependent coverage while the participating retiree is under age 65. Covered spouses may continue coverage after the retiree’s death. The surviving spouse of an active employee may continue coverage in the group health insurance plan after the employee’s death. All health care coverage is provided through the City’s group health insurance plans. The retiree is required to pay 100% of their premium cost for the City-sponsored group health insurance plan in which they participate. The premium is a blended rate determined on the entire active and retiree population. Since the projected claims costs for retirees exceed the blended premium paid by retirees, the retirees are receiving an implicit rate subsidy (benefit). The coverage levels are the same as those afforded to active employees. Upon a retiree reaching age 65, Medicare becomes the primary insurer and the City’s plan becomes secondary. C. PARTICIPANTS As of the December 31, 2021 actuarial valuation, participants consisted of: Active employees receiving benefits 78 Inactive employees currently receiving or entitled to receive benefits 2 Total 80 D. TOTAL OPEB LIABILITY AND CHANGES IN TOTAL OPEB LIABILITY The City’s total OPEB liability of $179,490 was measured as of December 31, 2021, and was determined by an actuarial valuation as of December 31, 2021. Changes in the total OPEB liability during 2021 were: Balance - beginning of year $167,623 Changes for the year: Service cost 15,307 Interest 3,785 Changes of benefit terms - Differences between expected and actual experience (6,405) Changes in assumptions 8,015 Benefit payments (8,835) Net changes 11,867 Balance - end of year $179,490 The OPEB liability is liquidated by the General fund, water fund, sewer fund, and surface water management fund. 80 100 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 E. ACTUARIAL ASSUMPTIONS AND OTHER INPUTS The total OPEB liability in the December 31, 2021 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement, unless otherwise specified: Inflation 2.25% Salary increases Based on the most recent disclosed assumptions for the pension plan in which the employee participates. Discount rate 2.25% Investment rate of return 2.53% Healthcare cost trend rates 8.0% for 2021 decreasing to ultimate rate of 4.5% in 2029 and beyond Retirees' share of benefit-related costs 100% Since the plan is funded on a pay-as-you-go basis, both the discount rate and the investment rate of return was based on the 20 year AA rated municipal bond rate as of December 31, 2021, obtained from the Bond Buyer G.O. 20 year Bond Muncipal Bond Index. Mortality rates were based on the SOA Pub-2010 General Headcount Weighted Mortality Table fully generational using Scale MP-2020 for active and retirees and SOA Pub-2010 Continuing Survivor Headcount Weighted Mortality Table fully generational using Scale MP-2021 for surviving spouses. 20% of employees are assumed to elect spousal coverage at retirement. Husbands are assumed to be three years older than wives. Actual spousal coverage and age is used for retirees. F. SENSITIVITY OF THE TOTAL OPEB LIABILITY TO CHANGES IN THE DISCOUNT RATE The following presents the total OPEB liability of the City, as well as what the City’s total OPEB liability would be if it were calculated using a discount rate that is 1% lower (1.25%) or 1% higher (3.25%) than the current discount rate: 1% Decrease Discount Rate 1% Increase (1.25%) (2.25%) (3.25%) Total OPEB liability $188,172 $179,490 $171,082 G. SENSITIVITY OF THE TOTAL OPEB LIABILITY TO CHANGES IN THE HEALTHCARE COST TREND RATES The following presents the total OPEB liability of the City, as well as what the City’s total OPEB liability would be if it were calculated using healthcare cost trend rates that are 1% lower (7.0% decreasing to 3.5%) or 1% higher (9.0% decreasing to 5.50%) than the current healthcare cost trend rates: Healthcare Cost 1% Decrease Trend Rates 1% Increase (7.0% decreasing to 3.5%)(8.0% decreasing to 4.5%)(9.0% decreasing to 5.50%) Total OPEB liability $166,516 $179,490 $194,260 81 101 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 H. OPEB EXPENSE AND DEFERRED OUTFLOWS AND INFLOWS OF RESOURCES RELATED TO OPEB For the year ended December 31, 2021, the City recognized $10,714 of OPEB expense. At December 31, 2021, the City reported deferred outflows and inflows of resources related to OPEB from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual experience $ - $70,184 Changes in actuarial assumptions 20,930 - Total $20,930 $70,184 Amounts reported as deferred outflows and inflows of resources related to OPEB will be recognized in OPEB expense as follows: Year Ending OPEB December 31,Expense 2022 ($8,378) 2023 (8,378) 2024 (8,378) 2025 (8,378) 2026 (8,382) Thereafter (7,360) I. ACTUARIAL METHODS AND ASSUMPTIONS Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality and the health care cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions (ARC) of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to financial statements, presents multi-year trend information that shows whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits. Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effect of short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the December 31, 2021 actuarial valuation, the projected unit credit actuarial pay cost method was used. The actuarial assumptions included a 2.25% investment rate of return (net of administrative expenses) and an annual health care cost trend rate of 8.0% for 2021, decreasing by 0.5% annually to an ultimate rate of 82 102 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 4.5%. These rates include a 2.25% inflation rate. The actuarial value of assets was $0. The plan’s unfunded actuarial accrued liability is being amortized using the level percentage of projected payroll method over 30 years on an open basis. The remaining amortization period at December 31, 2021 was 30 years. Note 12 INTERFUND LOANS AND TRANSFERS Amounts reported as interfund loan receivable/payable at December 31, 2021 are as follows: Interfund Interfund Loan Receivable Loan Payable Major Funds: Water Fund $ - $383,971 Nonmajor Funds 383,971 - Total $383,971 $383,971 During 2015, the City adopted resolution 2015-15 authorizing an interfund loan to finance construction of Well #15. The Water Fund borrowed $700,000 from the Revolving Assessment Fund and $700,000 from the Capital Equipment Replacement Fund. The loan is being repaid at an interest rate of 2.5% over eight years. Payments during years 2016-2019 were made to the Revolving Assessment Fund and payments during years 2020-2023 will be made to the Capital Replacement Fund. There were $180,846 of repayments in 2021 and $185,367 is expected to be repaid in 2022. Interfund transfers made during 2021 are summarized as follows: Transfers In Transfers Out Major Funds: Sewer Fund $185,947 $ - Nonmajor Funds - 185,947 Total $185,947 $185,947 83 103 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 13 CONDUIT DEBT From time to time, the City has issued conduit debt to provide financial assistance to private-sector entities for the acquisition and construction of facilities deemed to be in the public interest. The bonds are secured by the property financed and are payable solely from payments received on the underlying mortgage loans. Upon repayment of the bonds, ownership of the acquired facilities transfers to the private-sector entity served by the bond issuance. Neither the City, the State, nor any political subdivision thereof is obligated in any manner for the repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements. As of December 31, 2021, the outstanding conduit debt is as follows: Bonds Original 12/31/2021 Maturity Project Name Issued Principal Principal Date Presbyterian Homes, Series 2014B 06/14 $9,300,000 $6,457,520 2034 Note 14 DEFICIT FUND BALANCES At December 31, 2021, Lake Place Senior apartment TIF12 fund had a deficit in the amount of $22,425. The Deficit will be eliminated by future tax increment receipts. Note 15 COMMITMENTS AND CONTINGENCIES A. RISK MANAGEMENT The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City continues to carry commercial insurance for risks of loss, including workers compensation, property and general liability and employee health and accident insurance. There were no significant reductions in insurance from the previous year or settlements in excess of insurance coverage for any of the past three fiscal years. B. LITIGATION The City is in the process of acquiring land for the Lyman Boulevard Phase 2 Project. During 2019, the City and Carver County agreed on an amount for condemnation of two properties. The property owners declined the offer and are suing the City and County for damages. The total amount of damages sought by the property owners is $5,028,510. The total estimated damages per the County appraiser was $432,500. The total amounts awarded by the County Commissioners was $760,500. The property owners appealed that award to a Jury Trial that is scheduled to take place in the future. The degree of probability of an unfavorable outcome, above and beyond the settlement amount awarded by the County Commissioners, in the Jury Trials is unknown. The City is unable to make a reasonable estimate of the amount of loss, above and beyond the settlement amount awarded by the County Commissioners. 84 104 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 C. WESTERN AREA FIRE TRAINING ACADEMY A potential claim may be asserted against the City arising out of its membership in the Western Area Fire Training Academy (WAFTA). WAFTA is a joint powers entity consisting of 11 member cities that was formed in 1974 to purchase property to be used and operated as a fire training facility. In the late 1980’s, WAFTA became aware that the site was contaminated. Since that time, WAFTA has been working with the Minnesota Pollution Control Agency (MPCA) and other responsible parties to address the contamination issues on the site. At this time, the City’s share of the potential cost to remediate the site cannot be determined, nor has a claim been asserted against WAFTA or the City. Based on recent studies of the site, it is Management’s belief that the amount of any potential claim is not material to the financial statements. D. FEDERAL AND STATE FUNDS The City receives financial assistance from federal and state governmental agencies in the form of grants. The disbursement of funds received under these programs generally requires compliance with the terms and conditions specified in the grant agreements and is subject to audit by the grantor agencies. Any disallowed claims resulting from such audits could become a liability of the applicable fund. However, in the opinion of management, any such disallowed claims will not have a material effect on any of the financial statements of the individual fund types included herein or on the overall financial position of the City at December 31, 2021. E. TAX ABATEMENTS – PAY-AS-YOU-GO TAX INCREMENT The City occasionally provides tax abatements pursuant to Minnesota Statutes 469.174 to 469.1794 (Tax Increment Financing) through a pay-as-you-go note program. Tax increment financing (TIF) can be used to encourage private development, redevelopment, renovation and renewal, growth in low-to-moderate- income housing, and economic development within the City. TIF captures the increase in tax capacity and property taxes from development or redevelopment to provide funding for the related project. The City has one tax increment district, which has an outstanding pay-as-you-go revenue note. The note is not a general obligation of the City and is payable solely from available tax increments. Accordingly, the note is not reflected in the financial statements of the City. Details of the pay-as-you-go revenue note is as follows: Tax Increment Revenue Note (Frontier Redevelopment) – issued in 2020 in the principal sum of $1,300,000 with an interest rate of 5.0% per annum. Principal and interest payments shall be paid commencing August 1, 2020 and each February 1 and August 1 thereafter to and including February 1, 2045. Payments are payable solely from tax increments, which shall mean 95% of the tax increments derived from the tax increment property and received by the City. The payment reimburses the developer for street, utilities, right-of-way, land acquisition, and other public improvements. The City shall have no obligation to pay unpaid balance of principal or accrued interest that may remain after the final payment on February 1, 2045. Current year abatement (TIF note payments) amounted to $265,670. At December 31, 2021 the principal amount outstanding on the note was $922,345. 85 105 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 F. COMMITTED CONTRACTS At December 31, 2021, the City had commitments of $1,326,140 for uncompleted construction contracts. In addition, the City entered into construction contracts during 2022 totaling $5,886,800. Note 16 FUND BALANCE A. CLASSIFICATIONS Definitions of fund balance classifications are included in Note 1P. At December 31, 2021, a summary of the governmental fund balance classifications are as follows: TH101 Revolving Improvements - Other General Assessment Pioneer to Governmental Fund Fund Flying Cloud Funds Total Nonspendable: Prepaid items $69,953 $ - $ - $690 $70,643 Restricted for: Debt service - - - 630,411 630,411 Park improvements - - - 321,161 321,161 Tax Increment - - - 12,970 12,970 CATV - public education - - - 43,837 43,837 Public safety - fire - - - 48,389 48,389 Total restricted 0 0 0 1,056,768 1,056,768 Assigned for: Capital improvements - 3,258,157 84,766 2,756,979 6,099,902 Cable communications - - - 461,978 461,978 Cemetery operations - - - 80,937 80,937 Debt service reserve - - - 1,176,694 1,176,694 Total assigned 0 3,258,157 84,766 4,476,588 7,819,511 Unassigned 7,919,562 - - (22,425) 7,897,137 Total $7,989,515 $3,258,157 $84,766 $5,511,621 $16,844,059 B. MINIMUM UNASSIGNED FUND BALANCE POLICY The City Council has formally adopted a policy regarding the minimum unassigned fund balance for the General Fund. The most significant revenue source of the General Fund is property taxes. This revenue source is received in two installments during the year – June and December. As such, it is the City’s goal to begin each fiscal year with sufficient working capital to fund operations between each semi-annual receipt of property taxes. The City’s fund balance policy states the year end General Fund balance shall be sufficient to cover 50% of the property taxes budgeted to be received during the following year. At December 31, 2021, the fund balance of the General Fund exceeded this level. 86 106 CITY OF CHANHASSEN, MINNESOTA NOTES TO FINANCIAL STATEMENTS December 31, 2021 Note 17 LEASE REVENUE The City receives revenue from agreements for the lease of space above its water towers and on City property to communication companies. The space is used for antennas and other equipment necessary to provide radio communications. For accounting purposes, the leases are considered operating leases. Lease revenue for the year ended December 31, 2021 totaled $261,427. Terms of each lease outstanding at year-end are as follows: Lessee Terms Current Term Sprint $25,082 per year with 3% annual increases 8/1/2006 - 7/31/2026 Sprint $23,486 per year with 3% annual increases 12/1/2005 - 11/30/2025 Verizon $2,342 per month 5/1/2017 - 4/30/2022 Nextel West Corp.$22,926 per year with 3% annual increases 12/1/2014 - 11/30/2024 T-Mobile $2,153 per month with 3% annual increases 11/1/2005 - 10/31/2025 T-Mobile $22,258 per year with 3% annual increases 1/1/2014 - 12/31/2024 StoneBridge/Nextera 5% of gross revenues associated with equipment used on property 4/1/2006 - 12/31/2024 Cingular/AT&T $2,029 per month with 3% annual increases 8/1/2007 - 7/31/2022 Verizon-Arboretum $2,300 per month, with 2% annual increases 1/1/2020 - 12/31/2024 Verizon-Minnetonka Middle School $2,300 per month, with 2% annual increases 1/1/2020 - 12/31/2024 Note 18 RECENTLY ISSUED ACCOUNTING STANDARDS The Governmental Accounting Standards Board (GASB) recently approved the following statements which were not implemented for these financial statements: Statement No. 87 Leases. The provisions of this Statement are effective for reporting periods beginning after June 15, 2021. Statement No. 91 Conduit Debt Obligations. The provisions of this Statement are effective for reporting periods beginning after December 15, 2021. Statement No. 92 Omnibus 2020. The provisions of this Statement are effective for reporting periods beginning after June 15, 2021. Statement No. 93 Replacement of Interbank Offered Rates. The provisions of this Statement contain multiple effective dates, the first being for reporting periods beginning after June 15, 2020. Statement No. 94 Public-Private and Public-Public Partnerships and Availability Payment Arrangements. The provisions of this Statement are effective for reporting periods beginning after June 15, 2022. Statement No. 96 Subscription – Based Information Technology Arrangements. The provisions of this Statement are effective for reporting periods beginning after June 15, 2022. The effect these standards may have on future financial statements is not determinable at this time, but it is expected that Statement No. 87 may have a material impact. 87 107 - This page intentionally left blank - 88 108 REQUIRED SUPPLEMENTARY INFORMATION 89 109 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 9 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND Page 1 of 6 For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Revenues: General property taxes $9,476,000 $9,476,000 $9,483,858 $7,858 $9,241,003 Licenses and permits: Licenses - general government 3,100 3,100 2,500 (600)3,000 Licenses - public safety 93,500 93,500 91,248 (2,252)95,967 Permits - public safety 1,041,000 1,041,000 2,103,829 1,062,829 1,376,346 Permits - public works 36,500 36,500 58,442 21,942 68,185 Permits - community development 17,500 17,500 16,060 (1,440)5,510 Total licenses and permits 1,191,600 1,191,600 2,272,079 1,080,479 1,549,008 Intergovernmental: Federal - police - public safety - - - - 62,614 Federal - fire - public safety - - - - 356,236 Federal - parks and recreation - - 994 994 5,152 State aid - parks and recreation - - 790 790 - State aid - police - public safety 155,000 155,000 146,841 (8,159)168,658 State aid - fire - public safety 200,000 200,000 227,443 27,443 216,211 Other 55,000 55,000 9,562 (45,438)(4,183) Total intergovernmental 410,000 410,000 385,630 (24,370)804,688 Charges for services: General government 1,500 1,500 692 (808)78,850 Public safety 3,000 3,000 1,059 (1,941)1,000 Public works 60,800 60,800 112,694 51,894 105,575 Parks and recreation 346,600 346,600 385,651 39,051 134,435 Community development 32,000 32,000 23,612 (8,388)24,916 Total charges for services 443,900 443,900 523,708 79,808 344,776 Fines and forfeits: Public safety 106,500 106,500 78,673 (27,827)73,800 Investment earnings 135,000 135,000 15,664 (119,336)127,746 Contributions and donations: General government - - 500 500 - Parks and recreation 26,000 26,000 21,093 (4,907)31,231 Total contributions and donations 26,000 26,000 21,593 (4,407)31,231 Refunds and reimbursements: General government 4,000 4,000 6,591 2,591 16,821 Public safety 12,500 12,500 1,582 (10,918)1,306 Public works 42,500 42,500 44,803 2,303 37,087 Parks and recreation 1,000 1,000 - (1,000) - Community development - - 40 40 - Total refunds and reimbursements 60,000 60,000 53,016 (6,984)55,214 Other: General government 262,500 262,500 263,883 1,383 256,453 Public safety 6,700 6,700 6,949 249 2,349 Total other 269,200 269,200 270,832 1,632 258,802 Total revenues 12,118,200 12,118,200 13,105,053 986,853 12,486,268 2021 Budgeted Amounts See accompanying notes to the required supplementary information. 90 110 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 9 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND Page 2 of 6 For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Expenditures: General government: Legislative: Current: Personal services $46,700 $46,700 $48,547 ($1,847)$46,357 Contractual services 82,700 82,700 78,883 3,817 90,454 Total legislative 129,400 129,400 127,430 1,970 136,811 Administrative office: Current: Personal services 539,100 539,100 525,362 13,738 531,529 Contractual services 120,600 120,600 105,168 15,432 41,002 Total administrative office 659,700 659,700 630,530 29,170 572,531 Finance: Current: Personal services 329,900 329,900 328,422 1,478 342,711 Materials and supplies 200 200 57 143 - Contractual services 48,300 48,300 43,368 4,932 52,970 Total finance 378,400 378,400 371,847 6,553 395,681 Election: Current: Personal services 26,000 26,000 - 26,000 28,035 Materials and supplies 4,000 4,000 - 4,000 1,449 Contractual services 18,000 18,000 13,264 4,736 16,957 Total election 48,000 48,000 13,264 34,736 46,441 Legal: Current: Contractual services 205,000 205,000 200,938 4,062 201,523 Property assessment: Current: Contractual services 165,000 165,000 177,554 (12,554)150,115 M.I.S.: Current: Personal services 215,300 215,300 217,213 (1,913)178,403 Materials and supplies 44,600 44,600 69,855 (25,255)46,634 Contractual services 69,400 469,400 276,185 193,215 38,784 Total M.I.S.329,300 729,300 563,253 166,047 263,821 2021 Budgeted Amounts See accompanying notes to the required supplementary information. 91 111 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 9 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND Page 3 of 6 For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Expenditures: (continued) General government: (continued) City hall: Current: Personal services $91,900 $91,900 $95,920 ($4,020)$92,191 Materials and supplies 41,900 41,900 47,767 (5,867)39,113 Contractual services 293,100 293,100 267,543 25,557 278,637 Total City hall 426,900 426,900 411,230 15,670 409,941 Library: Current: Materials and supplies 1,500 1,500 475 1,025 442 Contractual services 120,600 120,600 133,665 (13,065)95,298 Total library 122,100 122,100 134,140 (12,040)95,740 Total general government 2,463,800 2,863,800 2,630,186 233,614 2,272,604 Public safety: Police: Current: Materials and supplies 500 500 - 500 - Contractual services 1,984,800 1,984,800 1,777,166 207,634 1,889,914 Total police 1,985,300 1,985,300 1,777,166 208,134 1,889,914 Fire department: Current: Personal services 1,062,100 1,062,100 1,052,988 9,112 931,819 Materials and supplies 45,100 45,100 44,446 654 43,068 Contractual services 149,200 149,200 142,637 6,563 123,911 Total fire department 1,256,400 1,256,400 1,240,071 16,329 1,098,798 Code enforcement: Current: Personal services 709,100 709,100 750,244 (41,144)706,206 Materials and supplies 6,400 6,400 4,567 1,833 4,148 Contractual services 13,000 13,000 9,318 3,682 10,552 Total code enforcement 728,500 728,500 764,129 (35,629)720,906 Community Service: Current: Personal services 57,200 57,200 36,910 20,290 48,400 Materials and supplies 1,200 1,200 672 528 2,017 Contractual services 5,400 5,400 3,379 2,021 5,485 Total animal control 63,800 63,800 40,961 22,839 55,902 Total public safety 4,034,000 4,034,000 3,822,327 211,673 3,765,520 2021 Budgeted Amounts See accompanying notes to the required supplementary information. 92 112 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 9 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND Page 4 of 6 For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Expenditures: (continued)Original Final Amounts Final Budget Amounts Public works: Engineering: Current: Personal services $688,900 $688,900 $696,017 ($7,117) $655,565 Materials and supplies 3,000 3,000 4,729 (1,729)3,707 Contractual services 36,000 36,000 31,615 4,385 32,939 Total engineering 727,900 727,900 732,361 (4,461)692,211 Street maintenance: Current: Personal services 975,500 975,500 931,095 44,405 872,618 Materials and supplies 112,200 112,200 132,622 (20,422)124,936 Contractual services 35,300 35,300 28,842 6,458 49,831 Total street maintenance 1,123,000 1,123,000 1,092,559 30,441 1,047,385 Street lighting: Current: Materials and supplies 30,000 30,000 15,521 14,479 1,299 Contractual services 355,500 355,500 364,752 (9,252)386,494 Total street lighting 385,500 385,500 380,273 5,227 387,793 Fleet department: Current: Personal services 339,000 339,000 334,526 4,474 334,139 Materials and supplies 175,600 175,600 143,372 32,228 103,260 Contractual services 74,500 74,500 52,961 21,539 56,695 Total fleet department 589,100 589,100 530,859 58,241 494,094 Total public works 2,825,500 2,825,500 2,736,052 89,448 2,621,483 Parks and recreation: Parks and recreation commission: Current: Materials and supplies 100 100 31 69 - Contractual services 1,100 1,100 291 809 - Total parks and recreation commission 1,200 1,200 322 878 0 Parks and recreation administration: Current: Personal services 218,700 218,700 194,668 24,032 248,104 Materials and supplies 200 200 325 (125)107 Contractual services 5,700 5,700 4,527 1,173 2,289 Total parks and recreation administration 224,600 224,600 199,520 25,080 250,500 Recreation center: Current: Personal services 213,400 213,400 213,208 192 181,753 Materials and supplies 14,400 14,400 18,356 (3,956)3,904 Contractual services 86,400 86,400 77,569 8,831 67,798 Total recreation center 314,200 314,200 309,133 5,067 253,455 2021 Budgeted Amounts See accompanying notes to the required supplementary information. 93 113 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 9 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND Page 5 of 6 For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Expenditures: (continued) Parks and recreation: (continued) Senior citizen center: Current: Personal services $87,100 $87,100 $86,437 $663 $84,813 Materials and supplies 3,000 3,000 1,174 1,826 1,145 Contractual services 23,500 23,500 28,547 (5,047)14,741 Total senior citizen center 113,600 113,600 116,158 (2,558)100,699 Recreation programs: Current: Personal services 251,000 251,000 186,432 64,568 138,669 Materials and supplies 19,200 19,200 16,753 2,447 5,844 Contractual services 122,200 122,200 107,853 14,347 53,032 Total recreation programs 392,400 392,400 311,038 81,362 197,545 Self-supporting programs: Current: Personal services 20,000 20,000 14,162 5,838 13,709 Materials and supplies 3,300 3,300 5,489 (2,189)2,672 Contractual services 14,000 14,000 5,038 8,962 4,542 Total self-supporting programs 37,300 37,300 24,689 12,611 20,923 Lake Ann Park operations: Current: Personal services 11,400 11,400 9,050 2,350 - Materials and supplies 8,200 8,200 8,669 (469)469 Contractual services 49,600 49,600 49,236 364 44,697 Total Lake Ann Park operations 69,200 69,200 66,955 2,245 45,166 Park maintenance: Current: Personal services 908,800 908,800 839,566 69,234 773,869 Materials and supplies 89,700 89,700 91,363 (1,663)64,851 Contractual services 107,000 107,000 105,266 1,734 127,675 Total park maintenance 1,105,500 1,105,500 1,036,195 69,305 966,395 Recreation sports: Current: Personal services 23,000 23,000 15,811 7,189 7,176 Materials and supplies 6,500 6,500 5,194 1,306 607 Contractual services 300 300 125 175 - Total recreation sports 29,800 29,800 21,130 8,670 7,783 Total parks and recreation 2,287,800 2,287,800 2,085,140 202,660 1,842,466 2021 Budgeted Amounts See accompanying notes to the required supplementary information. 94 114 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 9 BUDGETARY COMPARISON SCHEDULE - GENERAL FUND Page 6 of 6 For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Expenditures: (continued) Community development: Planning commission: Current: Materials and supplies $200 $200 $ - $200 $ - Contractual services 1,500 1,500 1,617 (117)1,750 Total planning commission 1,700 1,700 1,617 83 1,750 Planning administration: Current: Personal services 547,600 547,600 549,476 (1,876)536,848 Materials and supplies 400 400 30 370 68 Contractual services 12,000 12,000 8,007 3,993 4,290 Total planning administration 560,000 560,000 557,513 2,487 541,206 Senior facility commission: Current: Personal services 30,400 30,400 31,101 (701)30,542 Contractual services 5,000 5,000 368 4,632 - Total senior facility commission 35,400 35,400 31,469 3,931 30,542 Total community development 597,100 597,100 590,599 6,501 573,498 Total expenditures 12,208,200 12,608,200 11,864,304 743,896 11,075,571 Revenues over expenditures ($90,000) ($490,000) 1,240,749 $1,730,749 $1,410,697 Fund balance - January 1 6,748,766 5,338,069 Fund balance - December 31 $7,989,515 $6,748,766 Budgeted Amounts 2021 See accompanying notes to the required supplementary information. 95 115 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 10 SCHEDULE OF CHANGES IN THE CITY'S TOTAL OPEB LIABILITY AND RELATED RATIOS Last Ten Fiscal Years 2021 2020 2019 2018 Total OPEB liability: Service cost $15,307 $13,504 $13,547 $14,388 Interest 3,785 5,463 8,738 7,032 Changes of benefit terms - - - - Differences between expected and actual experience 8,015 (12,888) (82,370) - Changes in assumptions (6,405) 9,168 16,736 (7,402) Benefit payments (8,835) (3,343) - (9,869) Net change in total OPEB liability 11,867 11,904 (43,349) 4,149 Total OPEB liability - beginning 167,623 155,719 199,068 194,919 Total OPEB liability - ending $179,490 $167,623 $155,719 $199,068 Covered-employee payroll $6,422,681 $5,270,695 $5,270,695 $5,151,178 Total OPEB liability as a percentage of covered-employee payroll 2.8%3.2%3.0%3.9% The schedule is provided prospectively beginning with the City's fiscal year ended December 31, 2018 and is intended to show a ten year trend. Additional years will be added as they become available. See accompanying notes to the required supplementary information. 96 116 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 11 SCHEDULE OF PROPORTIONATE SHARE OF NET PENSION LIABILITY - GENERAL EMPLOYEES RETIREMENT FUND Last Ten Fiscal Years City's Plan State's Proportionate Fiduciary Proportionate Share of the Net Net City's City's Share Pension Liability City's Position Proportionate Proportionate (Amount) and the State's Proportionate as a Share Share of the Net Proportionate Share of the Net Percentage (Percentage) (Amount) Pension Share of the Net Pension Liability of the Measurement Fiscal Year of the of the Net Liability Pension Liability as a Percentage Total Date Ending Net Pension Pension Associated Associated with Covered of its Covered Pension June 30 December 31 Liability Liability (a) with City (b) City (a+b) Payroll (c) Payroll ((a+b)/c) Liability 2015 2015 0.0791% $4,099,373 $0 $4,099,373 $4,651,703 88.1%78.2% 2016 2016 0.0759% 6,162,704 80,496 6,243,200 4,708,444 132.6% 68.9% 2017 2017 0.0751% 4,794,334 60,265 4,854,599 4,836,519 100.4% 75.9% 2018 2018 0.0760% 4,216,168 138,310 4,354,478 5,110,253 85.2%79.5% 2019 2019 0.0727% 4,019,420 124,828 4,144,248 5,143,989 80.6%80.2% 2020 2020 0.0741% 4,442,634 137,022 4,579,656 5,283,373 86.7%79.1% 2021 2021 0.0768% 3,279,704 100,098 3,379,802 5,527,150 61.1%87.0% The schedule is provided prospectively beginning with the City's fiscal year ended December 31, 2015 and is intended to show a ten year trend. Additional years will be reported as they become available. See accompanying notes to the required supplementary information. 97 117 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 12 SCHEDULE OF PENSION CONTRIBUTIONS - GENERAL EMPLOYEES RETIREMENT FUND Last Ten Fiscal Years Statutorily Contributions in Contribution Contributions as a Required Relation to the Deficiency Covered Percentage of Fiscal Year Contribution Statutorily Required (Excess) Payroll Covered-Employee Ending (a) Contribution (b)(a-b)(c)Payroll (b/c) December 31, 2015 $346,881 $346,881 $0 $4,625,080 7.50% December 31, 2016 358,611 358,611 - 4,781,489 7.50% December 31, 2017 371,824 371,824 - 4,957,652 7.50% December 31, 2018 383,686 383,686 - 5,115,814 7.50% December 31, 2019 390,082 390,082 - 5,201,071 7.50% December 31, 2020 409,847 409,847 - 5,464,626 7.50% December 31, 2021 438,328 438,328 - 5,844,364 7.50% The schedule is provided prospectively beginning with the City's fiscal year ended December 31, 2015 and is intended to show a ten year trend. Additional years will be reported as they become available. See accompanying notes to the required supplementary information. 98 118 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 13 SCHEDULE OF PROPORTIONATE SHARE OF NET PENSION LIABILITY - PUBLIC EMPLOYEES POLICE AND FIRE FUND Last Ten Fiscal Years Proportionate Share Proportionate Proportionate of the Net Pension Plan Fiduciary Share Share (Amount) Liability as a Net Position as (Percentage) of of the Net Percentage of its a Percentage Measurement Fiscal Year the Net Pension Pension Covered Covered of the Total Date Ending Liability Liability (a) Payroll (b) Payroll (a/b) Pension Liability June 30, 2015 December 31, 2015 0.0200%$227,247 $180,370 126.0%86.6% June 30, 2016 December 31, 2016 0.0190%762,503 186,408 409.1%63.9% June 30, 2017 December 31, 2017 0.0190%256,523 194,526 131.9%85.4% June 30, 2018 December 31, 2018 0.0193%205,718 203,653 101.0%88.8% June 30, 2019 December 31, 2019 0.0205%218,243 216,056 101.0%89.3% June 30, 2020 December 31, 2020 0.0200%263,621 225,631 116.8%87.2% June 30, 2021 December 31, 2021 0.0220%169,817 260,290 65.2%93.7% The schedule is provided prospectively beginning with the City's fiscal year ended December 31, 2015 and is intended to show a ten year trend. Additional years will be reported as they become available. See accompanying notes to the required supplementary information. 99 119 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 14 SCHEDULE OF PENSION CONTRIBUTIONS - PUBLIC EMPLOYEES POLICE AND FIRE FUND Last Ten Fiscal Years Statutorily Contributions in Contribution Contributions as a Required Relation to the Deficiency Covered Percentage of Fiscal Year Contribution Statutorily Required (Excess) Payroll Covered Ending (a) Contribution (b)(a-b)(c)Payroll (b/c) December 31, 2015 $29,647 $29,647 $0 $183,006 16.20% December 31, 2016 30,790 30,790 - 190,064 16.20% December 31, 2017 32,612 32,612 - 201,307 16.20% December 31, 2018 33,511 33,511 - 206,857 16.20% December 31, 2019 37,761 37,761 - 222,780 16.95% December 31, 2020 40,530 40,530 - 228,980 17.70% December 31, 2021 55,996 55,996 - 316,363 17.70% The schedule is provided prospectively beginning with the City's fiscal year ended December 31, 2015 and is intended to show a ten year trend. Additional years will be reported as they become available. See accompanying notes to the required supplementary information. 100 120 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 15 SCHEDULE OF CHANGES IN THE NET PENSION LIABILITY AND RELATED RATIOS - CHANHASSEN FIRE DEPARTMENT RELIEF ASSOCIATION LAST TEN FISCAL YEARS Fiscal year ending December 31, 2021 December 31, 2020 December 31, 2019 December 31, 2018 December 31, 2017 December 31, 2016 December 31, 2015 Measurement date December 31, 2020 December 31, 2020 December 31, 2019 December 31, 2018 December 31, 2017 December 31, 2016 December 31, 2015 Total pension liability: Service cost $150,695 $150,695 $143,922 $143,922 $88,924 $88,924 $86,369 Interest 156,622 156,622 154,784 149,836 127,729 128,235 118,909 Changes of benefit terms - - - - 212,120 - 279,202 Differences between expected and actual experience 76,350 76,350 (79,049) - 5,145 - (5,328) Changes of assumptions 58,144 58,144 (902) (1,074) 231,636 (203) - Benefit payments, including refunds of employee contributions (206,737) (206,737) (170,835) (216,595) (370,143) (113,883) (470,743) Net change in total pension liability 235,074 235,074 47,920 76,089 295,411 103,073 8,409 Total pension liability - beginning 3,055,205 3,055,205 3,007,285 2,931,196 2,635,785 2,532,712 2,524,303 Total pension liability - ending (a) $3,290,279 $3,290,279 $3,055,205 $3,007,285 $2,931,196 $2,635,785 $2,532,712 Plan fiduciary net position: Contributions - employer $31,957 $31,957 $47,399 $54,749 $ - $ - $37,571 Contributions - State of Minnesota 203,495 203,495 190,045 184,695 181,554 177,831 177,784 Contributions - employee - - - - - - - Net investment income 237,593 237,593 328,474 (130,928) 306,593 158,581 (105,958) Benefit payments, including refunds of employee contributions (206,737) (206,737) (170,835) (216,595) (340,243)(113,883)(470,743) Administrative expense (16,000) (16,000) (16,386) (17,350) (14,875)(16,972)(7,225) Other changes - - - 500 - Net change in plan fiduciary net position 250,308 250,308 378,697 (125,429)133,029 206,057 (368,571) Plan fiduciary net position - beginning 2,499,867 2,499,867 2,121,170 2,246,599 2,113,570 1,907,513 2,276,084 Plan fiduciary net position - ending (b)$2,750,175 $2,750,175 $2,499,867 $2,121,170 $2,246,599 $2,113,570 $1,907,513 Net pension liability - ending (a) - (b)$540,104 $540,104 $555,338 $886,115 $684,597 $522,215 $625,199 Plan fiduciary net position as a percentage of the total pension liability 83.6%83.6%81.8%70.5%76.6%80.2%75.3% Covered payroll*NA NA NA NA NA NA NA Net pension liability as a percentage of covered payroll*Not applicable Not applicable Not applicable Not applicable Not applicable Not applicable Not applicable *The Chanhassen Fire Department Relief Association is comprised of volunteers, therefore there are no payroll expenditures. Beginning in 2021, The City's net pension liability was measured using a one-year lookback option. GASB 68 was implemented in 2015. Information prior to 2015 is not available. See accompanying notes to the required supplementary information. 101 121 CITY OF CHANHASSEN, MINNESOTA REQUIRED SUPPLEMENTARY INFORMATION Statement 16 SCHEDULE OF CONTRIBUTIONS - CHANHASSEN FIRE DEPARTMENT RELIEF ASSOCIATION Last Ten Fiscal Years Actuarially Contribution Contributions Determined Deficiency as a Percentage Fiscal Year Contribution Employer State of MN (Excess) Covered of Covered Ending (a) Contributions (b) Contributions (c) (a-b-c) Payroll Payroll December 31, 2015 $142,501 $37,571 $174,784 ($69,854) ** December 31, 2016 171,760 - 176,831 (5,071) ** December 31, 2017 171,760 - 176,554 (4,794) * * December 31, 2018 236,444 54,749 181,695 - * * December 31, 2019 237,444 47,399 190,045 - * * December 31, 2020 235,452 31,957 203,495 - * * December 31, 2021 235,452 31,957 203,495 - * * *The Chanhassen Fire Department Relief Association is comprised of volunteers, therefore, there are no payroll expenditures. (i.e., there are no covered payroll amounts or percentage calculations.) Beginning in 2021, The City's net pension liability was measured using a one-year lookback option. GASB 68 was implemented in 2015. Information prior to 2015 is not available. Contributions in Relation to the Actuarially Determined Contribution See accompanying notes to the required supplementary information. 102 122 CITY OF CHANHASSEN, MINNESOTA NOTES TO RSI December 31, 2021 A. LEGAL COMPLIANCE – BUDGETS The General Fund budget is legally adopted on a basis consistent with accounting principles generally accepted in the United States of America. The legal level of budgetary control is at the expenditure category level. B. PENSION INFORMATION PERA – General Employees Retirement Fund 2021 Changes in Actuarial Assumptions:  The investment return and single discount rates were changed from 7.50% to 6.50% for financial reporting purposes.  The mortality improvement scale was changed from Scale MP-2019 to Scale MP-2020. 2020 Changes in Actuarial Assumptions:  The price inflation assumption was decreased from 2.50% to 2.25%.  The payroll growth assumption was decreased from 3.25% to 3.00%.  Assumed salary increase rates were decreased 0.25% and assumed rates of retirement were changed resulting in more unreduced (normal) retirements and slightly fewer Rule of 90 and early retirements. Assumed rates of termination and disability were also changed.  Base mortality tables were changed from RP-2014 tables to Pub-2010 tables, with adjustments.  The mortality improvement scale was changed from Scale MP-2018 to Scale MP-2019.  The spouse age difference was changed from two years older for females to one year older.  The assumed number of married male new retirees electing the 100% Joint & Survivor option changed from 35% to 45%. The assumed number of married female new retirees electing the 100% Joint & Survivor option changed from 15% to 30%. The corresponding number of married new retirees electing the Life annuity option was adjusted accordingly. Changes in Plan Provisions:  Augmentation for current privatized members was reduced to 2.0% for the period July 1, 2020 through December 31, 2023 and 0.0% after. Augmentation was eliminated for privatizations occurring after June 30, 2020. 2019 Changes in Actuarial Assumptions:  The mortality projection scale was changed from MP-2017 to MP-2018. 103 123 CITY OF CHANHASSEN, MINNESOTA NOTES TO RSI December 31, 2021 Changes in the Plan Provisions  The employer supplemental contribution was changed prospectively, decreasing from $31.0 million to $21.0 million per year. The State’s special funding contribution was changed prospectively, requiring $16.0 million due per year through 2031. 2018 Changes in Actuarial Assumptions:  The mortality projection scale was changed from MP-2015 to MP-2017.  The assumed benefit increase was changed from 1.0 percent per year through 2044 and 2.50 percent per year thereafter to 1.25 percent per year. 2017 Changes in Actuarial Assumptions:  The Combined Service Annuity (CSA) loads were changed from 0.8% for active members and 60% for vested and non-vested deferred members. The revised CSA loads are now 0.0% for active member liability, 15.0% for vested deferred member liability and 3.0% for non-vested deferred member liability.  The assumed post-retirement benefit increase rate was changed from 1.0% per year for all years to 1.0% per year through 2044 and 2.5% per year thereafter. 2016 Changes in Actuarial Assumptions:  The assumed post-retirement benefit increase rate was changed from 1.0% per year through 2035 and 2.5% per year thereafter to 1.0% per year for all future years.  The assumed investment return was changed from 7.9% to 7.5%. The single discount rate was changed from 7.9% to 7.5%.  Other assumptions were changed pursuant to the experience study dated June 30, 2015. The assumed future salary increases, payroll growth, and inflation were decreased by 0.25% to 3.25% for payroll growth and 2.50% for inflation. PERA – Public Employees Police and Fire Fund 2021 Changes in Actuarial Assumptions:  The investment return and single discount rates were changed from 7.50% to 6.50% for financial reporting purposes.  The inflation assumption was changed from 2.50% to 2.25%.  The payroll growth assumption was changed from 3.25% to 3.00%.  The base mortality tables for healthy annuitants, disabled annuitants and employees were changed from RP-2014 tables to Pub-2010 Public Safety Mortality tables. The mortality improvement scale was changed from MP-2019 to MN-2020. 104 124 CITY OF CHANHASSEN, MINNESOTA NOTES TO RSI December 31, 2021  Assumed salary increase and retirement rates were modified as recommended in the July 14, 2020 experience study. The changes result in a decrease in gross salary increase rates, slightly more unreduced retirements and fewer assumed early retirements.  Assumed rates of withdrawal were changed from select and ultimate rates to service-based rates. The changes result in more assumed terminations.  Assumed rates of disability were increased for ages 25-44 and decreased for ages over 49. Overall, proposed rates result in more projected disabilities.  Assumed percent married for active female members was changed from 60% to 70%. 2020 Changes in Actuarial Assumptions:  The mortality projection scale was changed from MP-2018 to MP-2019. 2019 Changes in Actuarial Assumptions:  The mortality projection scale was changed from MP-2017 to MP-2018. Changes in the Plan Provisions  There have been no changes since the prior valuation. 2018 Changes in Actuarial Assumptions:  The mortality projection scale was changed from MP-2016 to MP-2017. 2017 Changes in Actuarial Assumptions:  The single discount rate was changed from 5.6% to 7.5%.  Assumed salary increases were changed as recommended in the June 30, 2016 experience study. The net effect is proposed rates that average 0.34% lower than the previous rates.  Assumed rates of retirement were changed, resulting in fewer retirements.  The Combined Service Annuity (CSA) load was 30% for vested and non-vested deferred members. The CSA has been changed to 33% for vested members and 2% for non-vested members.  The base mortality table for healthy annuitants was changed from the RP-2000 fully generational table to the RP-2014 fully generational table (with a base year of 2006), with male rates adjusted by a factor of 0.96. The mortality improvement scale was changed from Scale AA to Scale MP-2016. The base mortality table for disabled annuitants was changed from the RP-2000 disabled mortality table to the mortality tables assumed for healthy retirees.  Assumed termination rates were decreased to 3.0% for the first three years of service. Rates beyond the select period of three years were adjusted, resulting in more expected terminations overall.  Assumed percentage of married female members was decreased from 65% to 60%. 105 125 CITY OF CHANHASSEN, MINNESOTA NOTES TO RSI December 31, 2021  Assumed age difference was changed from separate assumptions for male members (wives assumed to be three years younger) and female members (husbands assumed to be four years older) to the assumption that males are two years older than females.  The assumed percentage of female members electing Joint and Survivor annuities was increased.  The assumed post-retirement benefit increase rate was changed from 1.00% for all years to 1.00% per year through 2064 and 2.50% thereafter. 2016 Changes in Actuarial Assumptions:  The assumed post-retirement benefit increase rate was changed from 1.0% per year through 2037 and 2.5% per year thereafter to 1.0% per year for all future years.  The assumed investment return was changed from 7.9% to 7.5%. The single discount rate changed from 7.9% to 5.6%.  The assumed future salary increases, payroll growth, and inflation were decreased by 0.25% to 3.25% for payroll growth and 2.50% for inflation. Single Employer – Fire Relief Association Valuation date – actuarially determined contribution rates are calculated as of January 1 every other year, which is the same date as the beginning of the fiscal year beginning in which contributions are reported. 2020 Changes in Actuarial Assumptions:  The mortality assumption was updated from the PubS-2010 Mortality Table Projected Generationally from 2010 with the MP-2019 Mortality Improvement Scale to the PubS-2010 Mortality Table Projected Generationally from 2010 with the MP-2020 Mortality Improvement Scale. 2019 Changes in Actuarial Assumptions:  The mortality table used to measure funding liability has been changed from RP -2014 Sex Distinct Blue Collar Mortality with generational improvements beginning in 2006 (based on assumptions developed from the 2017 Social Security Trustees Report) to PubS-2010 Mortality with generational improvements projected beginning in 2010 based on SOA Scale MP-2019. 2018 Changes in Actuarial Assumptions:  Mortality assumptions were determined using the RP-2014 Blue Collar Mortality with fully generational improvements from 2006 based on assumptions from the Social Security Administration’s 2018 trustees report.  The mortality improvement scale used to measure liability has been changed from an improvement scale based on assumptions developed from the 2017 Social Security Trustees Report to an improvement scaled based on assumptions developed from the 2018 Social Security trustees Report. The base table (RP-2014 Blue Collar) and year in which improvements began (2006) remained unchanged. This results in a decrease in liability and service cost. 106 126 CITY OF CHANHASSEN, MINNESOTA NOTES TO RSI December 31, 2021 2017 Changes in Actuarial Assumptions:  The mortality improvement scale has been changed from an improvement scale based on assumptions developed from the 2016 Social Security Trustees Report to an improvement scale based on assumptions developed from the 2017 Social Security Trustees Report.  Disability rates have changed from 0.03% at age 20, grading to 0.33% at age 50 to Class 1 1985 Disability Rates.  The lump sum benefit accrual amount has been projected to increase by 9.27% every three years (3% compounded each year). 2016 Changes in Actuarial Assumptions:  As of December 31, 2016, the mortality assumption was changed to the RP-2014 Blue Collar Mortality with fully generational improvements from 2006 based on assumptions from the Social Security Administration’s 2016 trustees report. Details can be obtained from the financial reports of the Fire Relief Association. C. OPEB INFORMATION No assets are accumulated in a trust that meets the criteria in paragraph 4 of GASB Statement No. 75 to pay related benefits. 107 127 - This page intentionally left blank - 108 128 COMBINING AND INDIVIDUAL NONMAJOR FUND FINANCIAL STATEMENTS AND SCHEDULES 109 129 - This page intentionally left blank - 110 130 NONMAJOR GOVERNMENTAL FUNDS 111 131 - This page intentionally left blank - 112 132 SPECIAL REVENUE FUNDS The Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. DEBT SERVICE FUNDS The Debt Service Funds are used to account for the accumulation of resources for, and payment of, interest, principal and related costs on general long-term debt. CAPITAL PROJECT FUNDS The Capital Project Funds account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). 113 133 CITY OF CHANHASSEN, MINNESOTA COMBINING BALANCE SHEET Statement 17 NONMAJOR GOVERNMENTAL FUNDS December 31, 2021 With Comparative Totals For December 31, 2020 Special Debt Capital Revenue Service Project 2021 2020 Assets: Cash and investments $1,993,001 $2,198,869 $3,048,533 $7,240,403 $5,658,893 Accrued interest receivable 1,794 6,782 8,648 17,224 36,152 Due from other governmental units 249 - 1,035 1,284 971 Accounts receivable - net 86,068 - 67,998 154,066 87,074 Property taxes receivable - 3,554 8,544 12,098 - Prepaid items 690 - - 690 49,690 Interfund loan receivable - - 383,971 383,971 568,962 Special assessments receivable - 319,216 - 319,216 319,528 Total assets $2,081,802 $2,528,421 $3,518,729 $8,128,952 $6,721,270 Liabilities, Deferred Inflows of Resources, and Fund Balance Liabilities: Accounts payable $2,000 $402,100 $314,372 $718,472 $592,403 Due to other governmental units - - 128,247 128,247 10,679 Due to other funds - - 7,425 7,425 - Salaries payable 2,047 - - 2,047 3,361 Contracts payable - - - - 9,889 Unearned revenue 1,441,924 - - 1,441,924 - Total liabilities 1,445,971 402,100 450,044 2,298,115 616,332 Deferred inflows of resources: Unavailable revenue - 319,216 - 319,216 319,528 Fund balance: Nonspendable 690 - - 690 49,690 Restricted 92,226 630,411 334,131 1,056,768 1,669,927 Assigned 542,915 1,176,694 2,756,979 4,476,588 4,065,793 Unassigned - - (22,425) (22,425) - Total fund balance 635,831 1,807,105 3,068,685 5,511,621 5,785,410 Total liabilities, deferred inflows of resources, and fund balance $2,081,802 $2,528,421 $3,518,729 $8,128,952 $6,721,270 Total Nonmajor Governmental Funds 114 134 CITY OF CHANHASSEN, MINNESOTA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND Statement 18 CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 Special Debt Capital Revenue Service Project 2021 2020 Revenues: General property taxes $ - $479,800 $1,153,000 $1,632,800 $1,831,012 Tax increment collections - 279,653 279,653 236,485 Licenses and permits - - 336,215 336,215 28,111 Intergovernmental - - 298,264 298,264 1,888,665 Franchise Fees 162,120 - - 162,120 177,362 Special assessments - 332 - 332 352 Charges for services 11,900 - - 11,900 199,694 Investment earnings (3,687) (13,938)(8,018) (25,643) 182,886 Contributions and donations 63,143 - - 63,143 24,870 Refunds and reimbursements 249 - 31,650 31,899 33,731 Other - - 4,600 4,600 4,400 Total revenues 233,725 466,194 2,095,364 2,795,283 4,607,568 Expenditures: Current: General government 223,866 26,951 572,558 823,375 1,089,167 Public safety 36,685 - - 36,685 21,385 Public works - - 304,590 304,590 381,808 Parks and recreation - - 160,553 160,553 12,005 Community development - - 295,505 295,505 229,736 Capital outlay: General government - - - - 833,034 Public safety - - - - 387,528 Public works - - - - 456,476 Parks and recreation - - 1,183,802 1,183,802 1,064,094 Debt service: Principal - 360,000 - 360,000 1,585,000 Interest and paying agent fees - 92,680 - 92,680 143,970 Total expenditures 260,551 479,631 2,517,008 3,257,190 6,204,203 Revenues over (under) expenditures (26,826) (13,437) (421,644) (461,907) (1,596,635) Other financing sources (uses): Project financing issued - - 288,929 288,929 - Sale of capital assets - - 84,983 84,983 46,443 Transfers in - - - - 40,724 Transfers out - (185,794) - (185,794) (40,724) Total other financing sources (uses)0 (185,794) 373,912 188,118 46,443 Net change in fund balance (26,826) (199,231) (47,732) (273,789) (1,550,192) Fund balance - January 1 662,657 2,006,336 3,116,417 5,785,410 7,335,602 Fund balance - December 31 $635,831 $1,807,105 $3,068,685 $5,511,621 $5,785,410 Total Nonmajor Governmental Funds 115 135 - This page intentionally left blank - 116 136 NONMAJOR SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes and other revenues set aside for a particular purpose. Revenues are recognized in the accounting period in which they become available and measurable. Expenditures are recognized in the accounting period in which the related liability is incurred. Contribution Fund – This fund accounts for the proceeds that the City receives from charitable gambling. The City collects 10% of the net proceeds from a pull-tab operation in the City. By state statute, the fund may only be used for equipment and training for the City’s fire department. Cemetery Fund – The City owns and operates a municipal cemetery. In 2014, improvements were made to add approximately 300 additional plots. This fund accounts for all plot fees and maintenance going forward. Cemetery operations had previously been accounted for within the City’s General Fund. CATV Fund – Under the terms of the franchise agreement with Mediacom, the City is to receive 5% of the revenues derived from cable television sales within the City. These monies are dedicated solely to improving public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall cable system. Grant Fund- This fund accounts for the revenues and expenditures related to federal and state financial assistance programs. 117 137 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING BALANCE SHEET Statement 19 NONMAJOR SPECIAL REVENUE FUNDS December 31, 2021 With Comparative Totals For December 31, 2020 201 Contribution Fund 202 Cemetery Fund 210 CATV Fund 212 Grant Fund 2021 2020 Assets: Cash and investments $40,120 $80,700 $430,257 $1,441,924 $1,993,001 $616,317 Accrued interest receivable 96 237 1,461 - 1,794 3,276 Accounts receivable - net 8,173 - 77,895 - 86,068 51,406 Due from other governmental units - - 249 - 249 - Prepaid items - - 690 - 690 1,069 Total assets $48,389 $80,937 $510,552 $1,441,924 $2,081,802 $672,068 Liabilities and Fund Balance Liabilities: Accounts payable $ - $ - $2,000 $ - $2,000 $6,050 Salaries payable - - 2,047 - 2,047 3,361 Unearned revenue - - - 1,441,924 1,441,924 - Total liabilities 0 0 4,047 1,441,924 1,445,971 9,411 Fund balance: Nonspendable - - 690 - 690 1,069 Restricted 48,389 - 43,837 - 92,226 65,965 Assigned - 80,937 461,978 - 542,915 595,623 Total fund balance 48,389 80,937 506,505 0 635,831 662,657 Total liabilities and fund balance $48,389 $80,937 $510,552 $1,441,924 $2,081,802 $672,068 Total Nonmajor Special Revenue Funds 118 138 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING STATEMENT OF REVENUES, EXPENDITURES Statement 20 AND CHANGES IN FUND BALANCES NONMAJOR SPECIAL REVENUE FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 201 Contribution Fund 202 Cemetery Fund 210 CATV Fund 212 Grant Fund 2021 2020 Revenues: Intergovernmental $ - $ - $ - $ - $ - $1,560,038 Franchise fees - - 162,120 - 162,120 177,362 Charges for services - 11,900 - - 11,900 13,900 Investment earnings (197) (488) (3,002) - (3,687) 15,303 Contributions and donations 63,143 - - - 63,143 24,870 Refunds and reimbursements - - 249 - 249 - Total revenues 62,946 11,412 159,367 0 233,725 1,791,473 Expenditures: Current: General government - 1,330 222,536 - 223,866 652,523 Public safety 36,685 - - - 36,685 21,385 Capital outlay: General government - - - - - 747,757 Public safety - - - - - 101,635 Public works - - - - - 125,640 Parks and recreation - - - - 97,786 Total expenditures 36,685 1,330 222,536 0 260,551 1,746,726 Net change in fund balance 26,261 10,082 (63,169)0 (26,826) 44,747 Fund balance - January 1 22,128 70,855 569,674 0 662,657 617,910 Fund balance - December 31 $48,389 $80,937 $506,505 $0 $635,831 $662,657 Total Nonmajor Special Revenue Funds 119 139 - This page intentionally left blank - 120 140 NONMAJOR DEBT SERVICE FUNDS Debt Service Funds are maintained on the modified accrual basis of accounting for revenues from taxes and other sources set aside for the payment of the debt obligations of the City. Principal and interest on the general long-term debt is recognized when due. Permanent Revolving Debt – This fund is used to account for excess resources from matured bond issues. General Obligation Bond Funds – These funds are used to account for the accumulation of resources for payment of general obligation bonds or other general indebtedness and the interest thereon. 121 141 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING BALANCE SHEET Statement 21 NONMAJOR DEBT SERVICE FUNDS December 31, 2021 With Comparative Totals For December 31, 2020 300 Permanent Revolving Debt 368 2009A G.O. Refunding Bonds 370 2016A G.O. Refunding Bonds 2021 2020 Assets: Cash and investments $737,479 $835,570 $625,820 $2,198,869 $2,372,396 Accrued interest receivable 3,177 2,568 1,037 6,782 14,190 Property taxes receivable - - 3,554 3,554 - Special assessments receivable 8,094 311,122 - 319,216 319,528 Total assets $748,750 $1,149,260 $630,411 $2,528,421 $2,706,114 Liabilities, Deferred Inflows of Resources, and Fund Balance Liabilities: Accounts payable $21,850 $380,250 $ - $402,100 $380,250 Deferred inflows of resources: Unavailable revenue 8,094 311,122 - 319,216 319,528 Fund balance: Restricted - - 630,411 630,411 605,422 Assigned 718,806 457,888 - 1,176,694 1,400,914 Total fund balance 718,806 457,888 630,411 1,807,105 2,006,336 Total liabilities, deferred inflows of resources, and fund balance $748,750 $1,149,260 $630,411 $2,528,421 $2,706,114 Total Nonmajor Debt Service Funds 122 142 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING STATEMENT OF REVENUES, EXPENDITURES AND Statement 22 CHANGES IN FUND BALANCES NONMAJOR DEBT SERVICE FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 300 Permanent Revolving Debt 368 2009A G.O. Refunding Bonds 370 2016A G.O. Refunding Bonds 2021 2020 Revenues: General property taxes $ - $ - $479,800 $479,800 $938,012 Special assessments 332 - - 332 352 Investment earnings (6,529) (5,278) (2,131) (13,938) 66,297 Charges for services - - - - 185,794 Total revenues (6,197) (5,278) 477,669 466,194 1,190,455 Expenditures: Current: General government 26,951 - - 26,951 19,262 Debt service: Principal - - 360,000 360,000 1,585,000 Interest and paying agent fees - - 92,680 92,680 143,970 Total expenditures 26,951 0 452,680 479,631 1,748,232 Revenues over (under) expenditures (33,148) (5,278) 24,989 (13,437) (557,777) Other financing sources (uses): Transfers in - - - - 40,724 Transfers out (185,794) - - (185,794) (40,724) Total other financing sources (uses) (185,794)0 0 (185,794)0 Net change in fund balance (218,942) (5,278) 24,989 (199,231) (557,777) Fund balance - January 1 937,748 463,166 605,422 2,006,336 2,564,113 Fund balance - December 31 $718,806 $457,888 $630,411 $1,807,105 $2,006,336 Total Nonmajor Debt Service Funds 123 143 - This page intentionally left blank - 124 144 NONMAJOR CAPITAL PROJECT FUNDS Capital Project Funds are used to account for the construction and financing of large capital projects. Revenues and expenditures are recognized on the modified accrual basis. Revenues are recognized in the accounting period in which they become available and measurable. Expenditures are recognized in the accounting period in which they are incurred. Most capital projects are singular in purpose and their revenues/expenditures cannot be used for subsidizing any other operating fund. In each of these cases, bonds or other revenues received can only be used for these specific activities. The following Capital Project Funds differ in that several of the expenditure categories represent recurring types of costs, i.e., personal services, repair and maintenance of utilities, and/or recurring land improvements. 400 Capital Replacement Fund – Accounts for the City’s annual equipment purchases not related to the City’s enterprise funds. The fund currently does include a property tax levy to support the annual purchases. 401 Park Replacement Fund – Accounts for replacement or repair of major park equipment/infrastructure, including playgrounds, picnic shelters, hockey rinks, bridges, fences, walls, etc. The maintenance and replacement schedule is an ongoing endeavor that will be updated as new investments are made or aging structures are removed. 410 Park Acquisition and Development – Accounts for park dedication fees as required by the City ordinance. These funds are then utilized to finance park and trail improvements identified in the park and recreation section of the City’s comprehensive plan. 413 Transit Station Assessment Fund – Accounts for the interfund loan from the Water Fund to fund costs associated with the redevelopment of the Dinner Theater Transit Station in TIF #10, and for the repayment of the special assessment to repay those costs. 420 Street Pavement Management – Accounts for sealcoating costs on local streets. 480 TIF #11 – Accounts for tax increment financing for the downtown district, TIF #11 – Frontier Development #2. 481 TIF #12 – Accounts for tax increment financing for TIF #12 – Lake Place Senior Apt. 603 Lyman Blvd Improvements – Accounts for the street and utility improvement of Lyman Blvd. 125 145 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING BALANCE SHEET NONMAJOR CAPITAL PROJECT FUNDS December 31, 2021 With Comparative Totals For December 31, 2020 410 Park 400 Capital 401 Park Acquisition and Replacement Fund Replacement Fund Development Assets: Cash and investments $1,249,676 $196,162 $425,678 Accrued interest receivable 2,319 954 2,472 Due from other governmental units 1,027 - - Accounts receivable - net 67,998 - - Property taxes receivable 5,928 - - Prepaid items - - - Interfund loan receivable 383,971 - - Total assets $1,710,919 $197,116 $428,150 Liabilities, Deferred Inflows of Resources, and Fund Balance Liabilities: Accounts payable $181,926 $ - $ - Due to other governmental units - - 106,989 Due to other funds - - - Contracts payable - - - Total liabilities 181,926 0 106,989 Fund balance: Nonspendable - - - Restricted - - 321,161 Assigned 1,528,993 197,116 - Unassigned - - - Total fund balance 1,528,993 197,116 321,161 Total liabilities, deferred inflows of resources, and fund balance $1,710,919 $197,116 $428,150 126 146 Statement 23 420 Street 480 Frontier 481 Lake 603 Lyman 413 Transit Station Pavement Development #2 Place Senior Apt Boulevard Total Nonmajor Assessment Fund Management TIF#11 TIF 12 Improvements 2021 2020 $102,587 $806,631 $129,405 $ - $138,394 $3,048,533 $2,670,180 315 2,031 132 - 425 8,648 18,686 - 8 - - - 1,035 971 - - - - - 67,998 35,668 - 2,616 - - - 8,544 - - - - - - - 48,621 - - - - - 383,971 568,962 $102,902 $811,286 $129,537 $0 $138,819 $3,518,729 $3,343,088 $ - $879 $116,567 $15,000 $ - $314,372 $206,103 - 21,258 - - - 128,247 10,679 - - - 7,425 - 7,425 - - - - - - - 9,889 0 22,137 116,567 22,425 0 450,044 226,671 - - - - - - 48,621 - - 12,970 - - 334,131 998,540 102,902 789,149 - - 138,819 2,756,979 2,069,256 - - - (22,425) - (22,425) - 102,902 789,149 12,970 (22,425)138,819 3,068,685 3,116,417 $102,902 $811,286 $129,537 $0 $138,819 $3,518,729 $3,343,088 Capital Project Funds 127 147 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING STATEMENT OF REVENUES, EXPENDITURES AND Statement 24 CHANGES IN FUND BALANCES Page 1 of 2 NONMAJOR CAPITAL PROJECT FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 410 Park 413 Transit Station 420 Street 400 Capital 401 Park Acquisition and Assessment Pavement Replacement Fund Replacement Fund Development Fund Management Revenues: General property taxes $800,000 $ - $ - $ - $353,000 Tax increment collections - - - - - Licenses and permits 107,971 - 228,244 - - Intergovernmental - - - - 298,264 Investment earnings 4,994 (1,960)(5,082)(649)(4,176) Refunds and reimbursements 30,650 - 1,000 - - Other 4,600 - - - - Total revenues 948,215 (1,960)224,162 (649)647,088 Expenditures: Current: General government 572,558 - - - - Public works - - - - 304,590 Parks and recreation - 160,553 - - - Community development - - - - - Capital outlay: General government - - - - - Public safety - - - - - Public works - - - - - Parks and recreation - - 1,183,802 - - Total expenditures 572,558 160,553 1,183,802 0 304,590 Revenues over (under) expenditures 375,657 (162,513) (959,640)(649)342,498 Other financing sources (uses): Proceeds from loans - - 288,929 - - Sale of capital assets 84,983 - - - - Total other financing sources (uses)84,983 0 288,929 0 0 Net change in fund balance 460,640 (162,513) (670,711)(649)342,498 Fund balance - January 1 1,068,353 359,629 991,872 103,551 446,651 Fund balance - December 31 $1,528,993 $197,116 $321,161 $102,902 $789,149 128 148 CITY OF CHANHASSEN, MINNESOTA SUBCOMBINING STATEMENT OF REVENUES, EXPENDITURES AND Statement 24 CHANGES IN FUND BALANCES Page 2 of 2 NONMAJOR CAPITAL PROJECT FUNDS For The Year Ended December 31, 2021 With Comparative Totals For The Year Ended December 31, 2020 480 Frontier 481 Lake 603 Lyman Development #2 Place Senior Apt Boulevard TIF#11 TIF 12 Improvements 2021 2020 Revenues: General property taxes $ - $ - $ - $1,153,000 $893,000 Tax increment collections 279,653 - - 279,653 $236,485 Licenses and permits - - - 336,215 28,111 Intergovernmental - - - 298,264 328,627 Investment earnings (271) - (874)(8,018)101,286 Refunds and reimbursements - - - 31,650 33,731 Other - - - 4,600 4,400 Total revenues 279,382 0 (874) 2,095,364 1,625,640 Expenditures: Current: General government - - - 572,558 417,382 Public works - - - 304,590 381,808 Parks and recreation - - - 160,553 12,005 Community development 273,080 22,425 - 295,505 229,736 Capital outlay: - General government - - - - 85,277 Public safety - - - - 285,893 Public works - - - - 330,836 Parks and recreation - - - 1,183,802 966,308 Total expenditures 273,080 22,425 0 2,517,008 2,709,245 Revenues over (under) expenditures 6,302 (22,425)(874) (421,644) (1,083,605) Other financing sources (uses): Proceeds from loans - - - 288,929 - Sale of capital assets - - - 84,983 46,443 Total other financing sources (uses)0 0 0 373,912 46,443 Net change in fund balance 6,302 (22,425)(874)(47,732) (1,037,162) Fund balance - January 1 6,668 0 139,693 3,116,417 4,153,579 Fund balance - December 31 $12,970 ($22,425) $138,819 $3,068,685 $3,116,417 Total Nonmajor Capital Project Funds 129 149 - This page intentionally left blank - 130 150 CITY OF CHANHASSEN, MINNESOTA SPECIAL REVENUE FUND - CONTRIBUTION FUND Statement 25 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Revenues: Investment earnings $ - $ - ($197) ($197) $485 Contributions and donations 36,000 36,000 63,143 27,143 24,870 Total revenues 36,000 36,000 62,946 26,946 25,355 Expenditures: Current: Public safety: Contractual services 53,800 53,800 36,685 17,115 21,385 Revenues over (under) expenditures ($17,800) ($17,800) 26,261 $9,831 $3,970 Fund balance - January 1 22,128 18,158 Fund balance - December 31 $48,389 $22,128 2021 Budgeted Amounts 131 151 CITY OF CHANHASSEN, MINNESOTA SPECIAL REVENUE FUND - CEMETERY FUND Statement 26 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Revenues: Charges for services $5,700 $5,700 $11,900 $6,200 $13,900 Investment earnings 500 500 (488) (988) 1,810 Total revenues 6,200 6,200 11,412 5,212 15,710 Expenditures: Current: General government: Contractual services 2,300 2,300 1,330 970 3,563 Revenues over (under) expenditures $3,900 $3,900 10,082 $4,242 12,147 Fund balance - January 1 70,855 58,708 Fund balance - December 31 $80,937 $70,855 2021 Budgeted Amounts 132 152 CITY OF CHANHASSEN, MINNESOTA SPECIAL REVENUE FUND - CATV Statement 27 SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL For The Year Ended December 31, 2021 With Comparative Actual Amounts For The Year Ended December 31, 2020 2020 Actual Variance with Actual Original Final Amounts Final Budget Amounts Revenues: Franchise fees $185,000 $185,000 $162,120 ($22,880) $177,362 Investment earnings 3,000 3,000 (3,002) (6,002) 13,008 Refunds and reimbursements - - 249 249 - Total revenues 188,000 188,000 159,367 (28,633) 190,370 Expenditures: Current: General government: Personal services 120,500 120,500 127,338 (6,838) 116,105 Materials and supplies 20,000 20,000 14,562 5,438 - Contractual services 32,300 32,300 80,636 (48,336) 45,635 Capital outlay - - - - - Total expenditures 172,800 172,800 222,536 (49,736) 161,740 Revenues over expenditures $15,200 $15,200 (63,169) ($78,369) 28,630 Fund balance - January 1 569,674 541,044 Fund balance - December 31 $506,505 $569,674 2021 Budgeted Amounts 133 153 - This page intentionally left blank - 134 154 III. STATISTICAL SECTION (UNAUDITED) 135 155 - This page intentionally left blank - 136 156 III. STATISTICAL SECTION (UNAUDITED) This part of the City of Chanhassen’s Annual Comprehensive Financial Report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City of Chanhassen’s overall financial health. Contents Table Number Financial Trends These tables contain trend information to help the reader understand how the City’s financial performance and well-being have changed over time. Tables 1-4 Revenue Capacity These tables contain information to help the reader assess the City’s most significant local revenue source, the property tax. Tables 5-8 Debt Capacity These tables present information to help the reader assess the affordability of the City’s current levels of outstanding debt and the City’s ability to issue additional debt in the future. Tables 9-13 Demographic and Economic These tables offer demographic and economic indicators to help the reader understand the environment within which the City’s financial activities take place. Tables 14-15 Operating Information These tables contain service and infrastructure data to help the reader understand how the information in the City’s financial report relates to the services the City provides and the activities it performs. Tables 16-18 Sources: Unless otherwise noted, the information in these tables is derived from the comprehensive financial reports for the relevant year. 137 157 CITY OF CHANHASSEN, MINNESOTA NET POSITION BY COMPONENT Last Ten Fiscal Years (Accrual Basis of Accounting) 2012 2013 2014 2015 Governmental activities: Net investment in capital assets $69,987,563 $71,260,946 $71,867,072 $71,225,523 Restricted: Debt service 5,905,553 6,595,927 3,441,810 3,455,172 Park Improvements 1,650,118 1,714,972 1,751,739 1,896,923 Tax increment purposes 1,022,785 1,347,593 965,809 475,357 Other purposes 142,747 165,838 176,089 154,810 Unrestricted 14,544,111 13,724,705 13,877,772 9,510,105 Total governmental activities net position $93,252,877 $94,809,981 $92,080,291 $86,717,890 Business-type activities: Net investment in capital assets $54,475,353 $52,541,451 $54,111,608 $55,704,478 Unrestricted 10,631,342 11,391,338 10,467,201 10,032,731 Total business-type activities net position $65,106,695 $63,932,789 $64,578,809 $65,737,209 Primary government: Net investment in capital assets $124,462,916 $123,802,397 $125,978,680 $126,930,001 Restricted: Debt service 5,905,553 6,595,927 3,441,810 3,455,172 Park Improvements 1,650,118 1,714,972 1,751,739 1,896,923 Tax increment purposes 1,022,785 1,347,593 965,809 475,357 Other purposes 142,747 165,838 176,089 154,810 Unrestricted 25,175,453 25,116,043 24,344,973 19,542,836 Total primary government net position $158,359,572 $158,742,770 $156,659,100 $152,455,099 Note: GASB 65 was implemented in 2013. Unamortized bond issuance costs are no longer included within net position. Net position for years prior to 2013 was not restated. Note: GASB 68 was implemented in 2015. Net position was restated for 2014 to reflect the reporting of net pension liability and pension related deferred outflows of resources. Net position for years prior to 2014 was not restated. 138 158 Table 1 2016 2017 2018 2019 2020 2021 $72,588,940 $70,255,784 $71,053,355 $72,986,179 $73,063,927 $70,860,083 1,390,127 1,400,411 1,189,447 1,283,606 564,714 594,203 1,505,784 1,716,043 1,224,509 1,537,790 991,872 321,161 399,178 - - - 6,668 12,970 164,751 153,633 135,024 61,995 65,965 92,226 10,221,704 10,028,355 8,781,660 8,360,013 9,369,203 12,019,412 $86,270,484 $83,554,226 $82,383,995 $84,229,583 $84,062,349 $83,900,055 $57,478,975 $57,212,106 $56,195,385 $54,469,960 $55,526,666 $56,069,887 10,516,316 10,126,315 12,342,280 13,557,181 11,740,521 16,356,752 $67,995,291 $67,338,421 $68,537,665 $68,027,141 $67,267,187 $72,426,639 $130,067,915 $127,467,890 $127,248,740 $127,456,139 $128,590,593 $126,929,970 1,390,127 1,400,411 1,189,447 1,283,606 564,714 594,203 1,505,784 1,716,043 1,224,509 1,537,790 991,872 321,161 399,178 - - - 6,668 12,970 164,751 153,633 135,024 61,995 65,965 92,226 20,738,020 20,154,670 21,123,940 21,917,194 21,109,724 28,376,164 $154,265,775 $150,892,647 $150,921,660 $152,256,724 $151,329,536 $156,326,694 139 159 CITY OF CHANHASSEN, MINNESOTA CHANGES IN NET POSITION Last Ten Fiscal Years (Accrual Basis of Accounting) 2012 2013 2014 2015 Expenses Governmental activities: General government $2,690,853 $2,630,405 $3,099,004 $2,775,663 Public safety 3,176,441 3,313,694 3,416,088 3,826,376 Public works 7,743,147 14,224,453 9,604,525 11,153,322 Parks and recreation 3,114,340 2,919,183 3,062,592 2,952,985 Community development 646,262 523,651 1,043,848 527,268 Interest on long-term debt 725,881 588,352 465,935 409,676 Total governmental activities expenses 18,096,924 24,199,738 20,691,992 21,645,290 Business-type activities: Water 3,646,787 4,702,686 3,347,965 3,290,265 Sewer 3,235,324 3,548,200 3,171,696 3,297,128 Surface water management 1,347,345 1,334,173 1,491,763 1,328,144 Total business-type activities expenses 8,229,456 9,585,059 8,011,424 7,915,537 Total primary government expenses $26,326,380 $33,784,797 $28,703,416 $29,560,827 Program revenues Governmental activities: Charges for services: Licenses and permits $1,595,358 $2,113,770 $1,691,634 $1,565,900 Charges for services 1,394,356 1,396,068 1,149,372 1,153,779 Franchise fees - - - - Fines and forfeits 119,997 99,984 100,516 117,189 Operating grants and contributions 404,663 472,298 532,337 823,943 Capital grants and contributions 2,953,496 10,718,999 3,296,748 5,812,825 Total governmental activities program revenues 6,467,870 14,801,119 6,770,607 9,473,636 Business-type activities: Charges for services: Water 3,146,886 2,829,226 2,573,027 2,611,895 Sewer 2,434,370 2,358,854 2,472,536 2,525,731 Surface water management 590,323 615,896 639,087 668,971 Operating grants and contributions 121,925 63,112 210,857 45,130 Capital grants and contributions 1,861,689 2,852,437 2,633,793 3,140,823 Total business-type activities program revenues 8,155,193 8,719,525 8,529,300 8,992,550 Total primary government program revenues $14,623,063 $23,520,644 $15,299,907 $18,466,186 140 160 Table 2 Page 1 of 2 2016 2017 2018 2019 2020 2021 $2,887,111 $3,230,517 $3,291,465 $2,968,604 $3,503,418 $3,545,101 3,973,031 3,969,540 3,819,890 4,045,361 3,975,838 4,055,112 7,591,530 8,161,048 7,225,531 9,808,088 25,142,224 17,282,830 3,278,139 3,227,236 3,158,725 3,275,021 2,704,009 2,957,867 689,448 918,962 589,570 535,700 754,205 814,146 493,746 408,273 173,323 132,327 107,993 72,195 18,913,005 19,915,576 18,258,504 20,765,101 36,187,687 28,727,251 4,422,789 3,866,810 4,567,874 5,842,506 4,908,477 5,245,018 3,254,619 3,746,880 4,122,804 3,879,581 4,312,195 5,025,866 1,388,979 1,538,468 1,634,475 1,918,378 1,694,090 2,541,714 9,066,387 9,152,158 10,325,153 11,640,465 10,914,762 12,812,598 $27,979,392 $29,067,734 $28,583,657 $32,405,566 $47,102,449 $41,539,849 $1,653,858 $1,641,140 $2,289,052 $2,047,190 $1,574,780 $2,608,294 1,209,882 1,257,486 1,203,187 1,090,985 918,148 896,745 - - - - 1,826,255 2,019,812 114,367 128,394 95,351 89,989 73,800 78,673 735,840 902,871 948,912 2,770,655 14,970,473 6,047,214 3,705,857 2,425,333 1,669,995 4,716,702 4,066,959 4,683,258 7,419,804 6,355,224 6,206,497 10,715,521 23,430,415 16,333,996 2,717,285 2,921,936 3,121,292 3,108,307 3,533,939 4,384,603 2,619,882 2,764,674 3,034,207 3,144,282 3,260,080 3,469,282 684,199 709,508 764,930 998,832 1,083,833 1,458,751 72,007 45,109 44,604 460,905 39,552 38,380 5,199,139 1,678,595 3,965,466 3,108,377 2,084,681 8,513,319 11,292,512 8,119,822 10,930,499 10,820,703 10,002,085 17,864,335 $18,712,316 $14,475,046 $17,136,996 $21,536,224 $33,432,500 $34,198,331 141 161 CITY OF CHANHASSEN, MINNESOTA CHANGES IN NET POSITION Last Ten Fiscal Years (Accrual Basis of Accounting) 2012 2013 2014 2015 Net (expense) revenue: Governmental activities ($11,629,054) ($9,398,619) ($13,921,385) ($12,171,654) Business-type activities (74,263) (865,534) 517,876 1,077,013 Total primary government net (expense) revenue (11,703,317) (10,264,153) (13,403,509) (11,094,641) General revenues and other changes in net position: Governmental activities: Property taxes 10,064,176 10,059,324 10,482,273 10,536,216 Tax increment collections 533,011 545,906 307,940 200,338 Grants and contributions not restricted to specific programs 20,071 19,941 19,736 21,679 Unrestricted investment earnings 173,523 (14,764) 183,602 176,731 Gain on sale of capital assets 56,610 37,720 191,755 66,248 Special item - sale of public works building 1,246,275 - - - Transfers (173,420) 307,596 6,389 (612,078) Total governmental activities 11,920,246 10,955,723 11,191,695 10,389,134 Business-type activities: Unrestricted investment earnings 92,453 (776) 134,533 132,406 Miscellaneous - - - - Gain on sale of capital assets - - - 57,510 Transfers 173,420 (307,596)(6,389) 612,078 Total business-type activities 265,873 (308,372) 128,144 801,994 Total primary government $12,186,119 $10,647,351 $11,319,839 $11,191,128 Change in net assets: Governmental activities $291,192 $1,557,104 ($2,729,690) ($1,782,520) Business-type activities 191,610 (1,173,906) 646,020 1,879,007 Total primary government $482,802 $383,198 ($2,083,670) $96,487 142 162 Table 2 Page 2 of 2 2016 2017 2018 2019 2020 2021 ($11,493,201) ($13,560,352) ($12,052,007) ($10,049,580) ($12,757,272) ($12,393,255) 2,226,125 (1,032,336) 605,346 (819,762) (912,677) 5,051,737 (9,267,076) (14,592,688) (11,446,661) (10,869,342) (13,669,949) (7,341,518) 10,643,917 10,826,116 10,877,849 10,996,831 11,745,709 12,075,260 111,761 - - - 236,485 279,653 19,754 19,753 19,755 20,009 - 311 156,202 164,393 258,456 491,345 368,168 (22,856) 41,129 38,254 45,244 103,976 - 84,387 - - - - - - 73,032 (204,422)(319,528)283,007 239,676 (185,794) 11,045,795 10,844,094 10,881,776 11,895,168 12,590,038 12,230,961 79,765 171,044 263,802 548,747 390,604 (78,079) - - - - - - 25,224 - 10,568 43,498 1,795 - (73,032)204,422 319,528 (283,007)(239,676)185,794 31,957 375,466 593,898 309,238 152,723 107,715 $11,077,752 $11,219,560 $11,475,674 $12,204,406 $12,742,761 $12,338,676 ($447,406) ($2,716,258) ($1,170,231)$1,845,588 ($167,234)($162,294) 2,258,082 (656,870)1,199,244 (510,524)(759,954)5,159,452 $1,810,676 ($3,373,128)$29,013 $1,335,064 ($927,188)$4,997,158 143 163 CITY OF CHANHASSEN, MINNESOTA FUND BALANCES - GOVERNMENTAL FUNDS Last Ten Fiscal Years (Modified Accrual Basis of Accounting) 2012 2013 2014 2015 General Fund: Nonspendable $57,137 $16,741 $58,333 $72,114 Unassigned 5,434,641 5,274,584 5,550,732 5,258,232 Total general fund $5,491,778 $5,291,325 $5,609,065 $5,330,346 All other governmental funds: Nonspendable $1,373,146 $1,327,068 $1,289,575 $1,253,705 Restricted 6,359,422 9,181,230 5,724,419 5,824,354 Assigned 6,731,400 6,366,292 5,951,507 5,586,353 Unassigned (646,856) (559,515) (475,352) (372,509) Total all other governmental funds $13,817,112 $16,315,075 $12,490,149 $12,291,903 144 164 Table 3 2016 2017 2018 2019 2020 2021 $25,832 $81,032 $87,067 $82,265 $63,775 $69,953 5,286,880 5,307,088 5,667,626 5,255,804 6,684,991 7,919,562 $5,312,712 $5,388,120 $5,754,693 $5,338,069 $6,748,766 $7,989,515 $ - $990,723 $9,326 $8,781 $49,690 $690 8,673,981 8,458,576 2,618,680 2,944,091 1,669,927 1,056,768 7,806,958 6,602,135 6,414,882 6,657,125 6,809,934 7,819,511 (264,772) (154,506) (24,491) (570) - (22,425) $16,216,167 $15,896,928 $9,018,397 $9,609,427 $8,529,551 $8,854,544 145 165 CITY OF CHANHASSEN, MINNESOTA CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS Last Ten Fiscal Years 2012 2013 2014 2015 Revenues: General property taxes $10,143,011 $10,176,483 $10,489,350 $10,529,994 Tax increment collections 533,011 545,906 307,940 200,338 Licenses and permits 1,595,358 2,113,770 1,691,634 1,565,900 Intergovernmental 2,151,785 7,971,339 2,553,062 4,897,139 Franchise fees - - - - Special assessments 1,667,881 3,193,078 854,966 1,664,424 Charges for services 880,920 907,414 798,578 799,543 Fines and forfeits 119,997 99,984 100,516 117,189 Investment income 173,523 (14,764) 183,602 176,731 Contributions and donations 36,893 33,159 66,918 78,175 Refunds and reimbursements 253,030 235,363 77,871 85,955 Other 264,038 259,703 265,119 267,622 Total revenues 17,819,447 25,521,435 17,389,556 20,383,010 Expenditures: Current: General government 2,326,490 2,274,640 2,350,437 2,391,195 Public safety 3,013,980 3,179,446 3,258,363 3,431,541 Public works 3,726,158 10,628,140 5,352,221 7,537,376 Parks and recreation 2,154,714 2,002,604 2,164,703 2,068,532 Community development 621,295 522,538 1,034,047 515,382 Capital outlay: General government 75,226 87,707 34,080 - Public safety 39,314 74,144 23,980 122,143 Public works 3,502,371 2,482,728 2,894,237 2,566,867 Parks and recreation 1,310,366 627,214 485,107 476,323 Debt service: Principal 5,100,000 1,590,000 4,190,000 1,810,000 Interest and paying agent fees 814,621 599,487 518,722 439,470 Bond issuance costs - - - - Developer assistance 21,108 - - - Total expenditures 22,705,643 24,068,648 22,305,897 21,358,829 Revenues over (under) expenditures (4,886,196) 1,452,787 (4,916,341)(975,819) Other financing sources (uses): Bonds issued - - - - Project financing - - - - Bond premium (discount) - - - - Remption of refunding bonds - - - - Transfers in 1,203,031 888,711 1,783,719 2,158,844 Transfers out (48,881)(43,988)(676,095) (1,701,005) Sale of capital assets - - 301,531 41,015 Special item - sale of public works building 1,475,000 - - - Total other financing sources (uses)2,629,150 844,723 1,409,155 498,854 Net change in fund balance ($2,257,046) $2,297,510 ($3,507,186) ($476,965) Debt service as a percentage of noncapital expenditures 33.3%10.5%25.0%12.4% Debt service as percentage of total expenditures 26.0%9.1%21.1%10.5% 146 166 Table 4 2016 2017 2018 2019 2020 2021 $10,640,315 $10,820,682 $10,856,842 $10,960,876 $11,800,538 $12,046,658 111,761 - - - 236,485 279,653 1,653,858 1,641,140 2,289,052 2,047,190 1,574,780 2,608,294 974,917 2,149,875 2,019,215 6,294,417 18,569,329 6,883,846 - - - - 1,826,255 2,019,812 820,026 842,523 600,056 727,026 464,373 987,431 846,540 838,498 820,745 808,010 546,809 535,608 114,367 128,394 95,351 89,989 73,800 78,673 156,202 164,393 258,456 491,345 368,168 (22,856) 60,802 73,734 70,339 70,202 56,101 84,736 150,093 174,853 156,920 73,468 88,945 84,915 276,067 264,114 225,522 209,507 263,202 275,432 15,804,948 17,098,206 17,392,498 21,772,030 35,868,785 25,862,202 2,479,271 2,871,267 2,835,108 2,644,661 3,361,771 3,452,273 3,713,146 3,602,897 3,593,877 3,802,544 3,786,905 3,858,508 3,961,016 4,617,523 3,847,782 6,041,417 20,127,051 3,207,828 2,256,314 2,395,554 2,326,272 2,418,229 1,854,471 2,247,485 659,276 940,000 610,368 567,461 803,234 886,104 62,713 30,838 22,133 110,044 833,034 - 314,004 2,950 1,169,952 701,818 387,528 - 459,142 2,595,012 2,315,068 4,959,997 4,938,481 9,195,898 1,153,763 376,992 1,316,908 797,124 1,121,223 1,183,802 1,795,000 670,000 5,985,000 720,000 1,585,000 360,000 483,533 433,925 295,294 157,312 143,970 92,680 - - - - - - - - - - - - 17,337,178 18,536,958 24,317,762 22,920,607 38,942,668 24,484,578 (1,532,230)(1,438,752)(6,925,264)(1,148,577)(3,073,883)1,377,624 4,805,000 - - - - - - - - - 546,108 288,929 239,773 - - - - - - - - - - - 1,347,883 1,924,157 6,724,164 2,153,197 2,852,877 - (1,044,114)(748,522)(6,369,316)(855,912)(40,724)(185,794) 90,318 19,286 58,458 25,698 46,443 84,983 - - - - - - 5,438,860 1,194,921 413,306 1,322,983 3,404,704 188,118 $3,906,630 ($243,831)($6,511,958)$174,406 $330,821 $1,565,742 14.8%7.1%32.2%5.4%5.5%3.2% 13.1%6.0%25.8%3.8%4.4%1.8% 147 167 CITY OF CHANHASSEN, MINNESOTA TAX CAPACITY VALUE AND ESTIMATED MARKET VALUE OF TAXABLE PROPERTY Last Ten Fiscal Years Fiscal Year Commercial/ Total Ended Residential Industrial All Tax December 31, Property Agricultural Property Other Capacity 2012 $27,198,238 $137,012 $9,149,904 $520,743 $37,005,897 2013 26,970,557 105,160 8,927,095 541,612 36,544,424 2014 28,725,937 132,728 8,984,174 613,105 38,455,944 2015 32,778,287 153,500 9,205,053 620,620 42,757,460 2016 33,790,483 222,144 9,508,063 669,890 44,190,580 2017 34,470,607 278,224 9,910,242 764,420 45,423,493 2018 36,545,419 296,153 10,317,456 869,646 48,028,674 2019 39,891,179 191,360 10,897,809 896,937 51,877,285 2020 42,947,538 135,300 11,666,538 886,150 55,635,526 2021 43,933,317 133,667 12,245,999 935,227 57,248,210 Sources: Carver County Taxpayer Services and Hennepin County 148 168 Table 5 Captured Tax Capacity on Fiscal Adjusted City Estimated Tax Capacity Tax Increment Disparity Tax Capacity Direct Tax Market as a Percent District Contribution Value Rate Value of EMV ($469,759) ($2,038,437) $34,497,701 28.53211 $3,153,275,000 1.09% (435,999) (1,804,630) 34,303,795 28.42838 3,118,066,700 1.10% (252,884) (1,971,928) 36,231,132 27.23862 3,294,605,000 1.10% (267,337) (1,896,611) 40,593,512 24.63317 3,686,777,200 1.10% (103,638) (2,119,400) 41,967,542 24.25249 3,802,904,100 1.10% - (2,055,461) 43,368,032 23.85464 3,899,829,200 1.11% - (2,009,509) 46,019,165 22.66614 4,112,577,100 1.12% - (2,001,778) 49,875,507 21.10456 4,444,627,000 1.12% (248,355) (2,077,771) 53,309,400 21.17559 4,749,987,200 1.12% (294,955) (2,261,018) 54,692,237 21.11399 4,868,292,100 1.12% 149 169 CITY OF CHANHASSEN, MINNESOTA DIRECT AND OVERLAPPING PROPERTY TAX CAPACITY RATES Table 6 Last Ten Fiscal Years Fiscal Operational Debt City School Carver Year and Capital Service Total District #112 County Other Total Tax capacity rates (per $100 of adjusted tax capacity value) 2012 23.701 4.831 28.532 44.382 43.562 6.681 123.158 2013 23.635 4.793 28.428 45.319 46.115 6.603 126.467 2014 22.708 4.531 27.239 44.917 45.211 6.873 124.239 2015 21.532 3.101 24.633 39.120 40.488 6.270 110.512 2016 21.314 2.938 24.252 39.245 38.880 6.417 108.795 2017 21.536 2.317 23.853 37.005 38.851 6.565 106.274 2018 20.731 1.935 22.666 33.837 37.436 6.537 100.476 2019 19.314 1.791 21.105 33.631 36.488 6.368 97.592 2020 19.484 1.692 21.176 33.006 35.179 6.101 95.463 2021 21.235 0.879 22.114 32.327 34.634 5.981 95.056 Source: Carver County Taxpayer Services (1)The City Direct Rate is the Urban Based Rate, not including market value levies. City Direct Rate(1)Overlapping Rates 150 170 CITY OF CHANHASSEN, MINNESOTA PRINCIPAL PROPERTY TAXPAYERS Table 7 Current Year and Nine Years Ago Percentage Percentage Taxable of Total City Taxable of Total City Capacity Capacity Capacity Capacity Taxpayer Value Rank Value Value Rank Value LTF Real Estate Company Inc $923,106 1 1.7% Istar Minnesota LLC 556,100 2 1.0% $357,098 2 1.0% Northern States Power Co 479,296 3 0.9% 224,160 5 0.6% SGO MN West Village LLC 449,990 4 0.8% Lake Susan Apartment Homes LLC 344,700 5 0.6% Rosemount Inc 336,442 6 0.6% 299,998 3 0.9% Chanhassen Frontier LLC 305,574 7 0.6% Mission Hills Sr Housing Owner LLC 266,430 8 0.5% Centerpoint Energy Minnegasco 248,038 9 0.4% PHM/Chanhassen Inc. 233,445 10 0.4% 197,894 8 0.6% IRET Properties - 369,740 1 1.1% LTF Real Estate VRDN I LLC - 239,202 4 0.7% LTF Real Estate MP II LLC - 207,822 6 0.6% Park Avenue Lofts LLC - 203,542 7 0.6% DRF Chanhassen Medical Bldg - 193,250 9 0.5% Target Corporation T-0862 - 193,250 9 0.5% Total $4,143,121 7.5% $2,485,956 7.1% Total All Property $55,251,729 $35,137,592 Source: Carver County Taxpayer Services 20122021 151 171 - This page intentionally left blank - 152 172 CITY OF CHANHASSEN, MINNESOTA PROPERTY TAX LEVIES AND COLLECTIONS Table 8 Last Ten Fiscal Years Fiscal Taxes Collections Year Levied in Ended For The Percentage Subsequent Percentage December 31, Fiscal Year Amount of Levy Years Amount of Levy 2012 $10,153,690 $10,005,877 98.5%$51,796 $10,057,674 99.1% 2013 10,195,890 10,105,393 99.1%20,236 10,125,629 99.3% 2014 10,334,140 10,269,518 99.4%28,614 10,298,132 99.7% 2015 10,484,021 10,446,765 99.6%26,753 10,473,518 99.9% 2016 10,629,621 10,564,815 99.4%49,076 10,613,891 99.9% 2017 10,795,121 10,718,876 99.3%20,926 10,739,802 99.5% 2018 10,913,868 10,834,344 99.3%34,390 10,868,734 99.6% 2019 11,019,868 10,924,102 99.1%69,214 10,993,316 99.8% 2020 11,741,368 11,656,656 99.3%36,562 11,693,218 99.6% 2021 12,066,700 12,013,536 99.6% - 12,013,536 99.6% Source: City Finance Department Fiscal Year of the Levy Collected Within The Total Collections to Date 153 173 CITY OF CHANHASSEN, MINNESOTA RATIOS OF OUTSTANDING DEBT BY TYPE Last Ten Fiscal Years General General Fiscal Obligation Revenue Tax Increment Improvement Year Bonds Bonds Bonds Bonds 2012 $11,475,000 $0 $775,000 $5,420,000 2013 10,155,000 - 705,000 5,220,000 2014 9,550,000 - 635,000 1,705,000 2015 8,925,000 - - 1,155,000 2016 13,313,788 - - - 2017 12,627,803 - - - 2018 6,626,818 - - - 2019 5,890,833 - - - 2020 4,289,848 - - - 2021 3,913,863 - - - Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. (1)Information pertaining to Chanhassen Personal Income is not available, information for Carver County was included instead. (a) Information not available Governmental Activities 154 174 Table 9 Business-Type Bonded Debt Activities Per Total Carver County Other G.O. Revenue Debt Personal Debt Bonds Total Debt Per Capita Income(1) - $20,578,313 $38,248,313 $1,629 0.7% - 16,324,287 32,404,287 1,353 0.6% - 10,045,261 21,935,261 899 0.4% - 9,256,235 19,336,235 784 0.3% - 13,926,719 27,240,507 1,092 0.4% - 23,379,318 36,007,121 1,425 0.5% - 25,671,988 32,298,806 1,238 0.4% - 23,755,499 29,646,332 1,125 0.4% - 28,535,933 32,825,781 1,208 0.4% - 26,311,508 30,225,371 1,151 (a) 155 175 CITY OF CHANHASSEN, MINNESOTA RATIOS OF GENERAL BONDED DEBT OUTSTANDING Table 10 Last Ten Fiscal Years Net General General G.O. Tax G.O. G.O. Total General Less Amounts Net General Percentage Obligation Fiscal Obligation Increment Improvement Revenue Obligation Restricted for Obligation of Tax Bonded Debt Year Bonds Bonds Bonds Bonds Bonded Debt Debt Service Bonded Debt Capacity Per Capita 2012 $11,475,000 $775,000 $5,420,000 $20,578,313 $38,248,313 $13,020,206 $25,228,107 71.80% $1,074 2013 10,155,000 705,000 5,220,000 16,324,287 32,404,287 10,266,366 22,137,921 63.62%924 2014 9,550,000 635,000 1,705,000 10,045,261 21,935,261 3,441,810 18,493,451 50.09%758 2015 8,925,000 - 1,155,000 9,256,235 19,336,235 3,455,171 15,881,063 38.60%644 2016 13,313,788 - - 13,926,719 27,240,507 6,418,913 20,821,594 48.72%834 2017 12,627,803 - - 23,379,318 36,007,121 6,413,214 29,593,907 67.23%1,171 2018 6,626,818 - - 25,671,988 32,298,806 1,189,446 31,109,360 66.81%1,192 2019 5,890,833 - - 23,755,499 29,646,332 1,283,606 28,362,727 56.31%1,076 2020 4,289,848 - - 28,535,933 32,825,781 564,713 32,261,067 60.00%1,187 2021 3,913,863 - - 26,311,508 30,225,371 594,203 29,631,168 53.63%1,128 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. 156 176 CITY OF CHANHASSEN, MINNESOTA DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT Table 11 December 31, 2021 Estimated Estimated Share of Debt Percentage Overlapping Governmental Unit Outstanding Applicable*Debt Direct debt: City of Chanhassen(1)$3,913,863 100.00% $3,913,863 Overlapping debt: Eastern Carver County School District 172,769,000 36.38% 62,853,362 Eden Prairie Independent School District 93,478,941 0.93% 869,354 Carver County 8,305,000 30.76% 2,554,618 Hennepin County 1,037,033,516 0.05% 518,517 Hennepin Suburban Park District 45,542,541 0.07%31,880 Hennepin Regional Railroad Authority 89,332,530 0.05%44,666 Metropolitan Council 73,049,600 0.02%14,610 Subtotal - overlapping debt 1,519,511,128 66,887,007 Total direct and overlapping debt $1,523,424,991 $70,800,870 (1)Excludes debt related to the City's business-type activities. 157 177 CITY OF CHANHASSEN, MINNESOTA LEGAL DEBT MARGIN INFORMATION Table 12 Last Ten Fiscal Years Legal Debt Margin Calculation for Fiscal Year 2021 Market value $4,868,292,100 Applicable percentage 3% Debt limit 146,048,763 Debt applicable to limit: Total bonded debt 30,225,371 Less: Special assessment bonds - Tax increment bonds - Enterprise Fund debt (26,311,508) Less: Cash and investments in G.O. Bond Debt Service Fund (625,820) 3,288,043 Legal debt margin $142,760,720 Legal Debt Margin Calculation for Fiscal Years 2012 Through 2021 Net Debt Net Debt Legal Amount of Debt Applicable Fiscal Debt Applicable to Debt Applicable to to Limit Year Population Limit Limit Margin Debt Limit Per Capita 2012 23,484 $94,598,250 $10,117,347 $84,480,903 10.70% $431 2013 23,954 93,542,001 8,705,958 84,836,043 9.31% 363 2014 24,388 98,838,150 8,030,953 90,807,197 8.13% 329 2015 24,655 110,603,316 7,346,583 103,256,733 6.64% 298 2016 24,951 114,087,123 6,721,445 107,365,678 5.89% 269 2017 25,273 116,994,876 6,048,333 110,946,543 5.17% 239 2018 26,088 123,377,313 5,377,482 117,999,832 4.36% 206 2019 26,335 133,338,810 4,555,132 128,783,678 3.42% 173 2020 27,170 142,499,616 3,686,297 138,813,319 2.59% 136 2021 26,271 146,048,763 3,288,043 142,760,720 2.25% 125 158 178 CITY OF CHANHASSEN, MINNESOTA PLEDGED REVENUE COVERAGE Table 13 Last Ten Fiscal Years Special Fiscal Assessment Year Collections Principal Interest Coverage 2012 $625,288 $195,000 $165,525 1.734 2013 2,174,645 200,000 159,600 6.047 2014 119,060 3,515,000 103,875 0.033 2015 751,995 550,000 42,900 1.268 2016 6,298 1,155,000 26,175 0.005 2017 - - - - 2018 - - - - 2019 - - - - 2020 - - - - 2021 - - - - Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. Improvement bonds with a designated revenue source of special assessments were paid off in 2016. Improvement Bonds Debt Service 159 179 CITY OF CHANHASSEN, MINNESOTA DEMOGRAPHIC AND ECONOMIC STATISTICS Table 14 Last Ten Fiscal Years Chanhassen Carver County Carver County Carver County Fiscal Chanhassen Unemployment Unemployment Personal Income Per Capita Year Population(1)Rate(2)Rate(2)(thousands)(3)Personal Income(3) 2012 23,484 4.5%4.8%$5,566,332 $59,340 2013 23,954 4.1%4.3%5,702,419 59,672 2014 24,388 3.4%3.6%6,118,639 62,871 2015 24,655 2.9%3.2%6,420,982 65,115 2016 24,951 2.9%3.3%6,610,954 65,853 2017 25,273 2.8%2.9%7,037,917 68,918 2018 26,088 2.4%2.5%7,426,521 71,681 2019 26,355 2.5%2.8%7,676,796 73,023 2020 27,170 4.8%4.9%8,064,542 75,677 2021 26,271 2.6%2.9%(a)(a) Sources:(1)Federal Census Data and Chanhassen Planning Department (2)State of Minnesota, Department of Employment and Economic Development (3)U.S. Department of Commerce, Bureau of Economic Analysis (a) Information not available Note: Information pertaining to Chanhassen Personal Income and Per Capita Personal Income is not available, information for Carver County was included instead. 160 180 CITY OF CHANHASSEN, MINNESOTA PRINCIPAL EMPLOYERS Table 15 Current Year and Nine Years Ago Percentage Percentage of Total City of Total City Employer Employees Rank Employment(1)Employees Rank Employment(1) Lifetime Fitness 1,464 1 24.6% 899 2 17.0% Rosemount Inc 1,067 2 17.9% 1,666 1 31.5% Instant Web Companies 815 3 13.7% 887 3 16.8% The Bernard Group 663 4 11.2% - Eastern Carver County Schools 424 5 7.1% 350 5 6.6% RR Donnelley 382 6 6.4% 352 4 6.7% General Mills 350 7 5.9% 288 6 5.4% Chanhassen Dinner Theatres 305 8 5.1% 250 7 4.7% Minnesota Landscape Arboretum 275 9 4.6% 234 8 4.4% Target 200 10 3.4% - Exlar Corporation - 183 9 3.5% Byerly's - 180 10 3.4% Total 5,945 5,289 Source: Survey by City Administration and Finance Departments. Note: This does not purport to be a comprehensive list and is based on available data obtained through a survey of individual employers. Some employers do not respond to inquiries for employment data. (1)The statistic for total City employment is not available, therefore the percentage represents the percentage of the top ten listed. 2021 2012 161 181 CITY OF CHANHASSEN, MINNESOTA FULL-TIME EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAM Last Ten Fiscal Years Function/Program 2012 2013 2014 2015 General government 13 13 13 13 Public safety 3333 Public works 26 26 26 26 Parks & recreation 11 11 11 11 Community development 14 14 14 14 Total 67 67 67 67 Source: City Finance Department Full-Time Equivalent Employees as of December 31, 162 182 Table 16 2016 2017 2018 2019 2020 2021 13 13 13 13 13 15 222224 27 29 29 29 30 30 12 13 13 13 14 14 16 16 16 15 15 15 70 73 73 72 74 78 Full-Time Equivalent Employees as of December 31, 163 183 CITY OF CHANHASSEN, MINNESOTA OPERATING INDICATORS BY FUNCTION/PROGRAM Last Ten Fiscal Years Function/Program 2012 2013 2014 2015 Building: Total permits issued 3,285 3,201 3,076 3,266 Total estimated value $83,531,808 $89,370,069 $80,591,941 $82,145,483 Election: Registered voters 16,916 16,916 16,344 16,344 Fire: Average number of employees 45 45 45 45 General government: Area of city - square miles 23.78 23.78 23.79 23.79 Average number of permanent full-time employees (excluding fire department) 67 67 67 67 Police: Average number of employees 15 15 15 15 Number of crimes - MNCJRS(1)777 748 838 870 Number of crimes - NIBRS(1) - - - - Water: Number of customers 7,741 7,953 8,075 8,195 Daily average consumption - gallons 2,570,349 2,876,383 2,542,413 2,495,868 Plant capacity - gallons 8,550,000 8,550,000 8,550,000 8,550,000 Source: Various City Departments (1)Crime statistics in Minnesota had been reported for the last forty years utilizing Minnesota's Criminal Justice Reporting System (MNCJRS). The Federal Bureau of Investigations has mandated that all states become National Incident Based Reporting System (NIBRS) compliant by 2019. The Carver County Sheriff's Office transitioned to NIBRS June 1, 2016. Fiscal Year 164 184 Table 17 2016 2017 2018 2019 2020 2021 2,891 2,981 3,085 3,259 4,528 6,072 $73,881,121 $82,430,550 $136,016,287 $103,902,405 $87,160,588 $160,438,828 17,769 17,769 17,480 17,480 19,245 19,245 45 45 45 45 45 41 23.79 23.79 23.79 23.79 23.79 23.79 70 73 73 72 74 78 15 15 15 15 15 15 313 - - - - - 472 737 698 692 796 758 8,254 8,312 8,407 8,481 8,539 8,608 2,565,905 2,624,486 2,888,586 2,247,455 2,677,163 3,040,992 8,550,000 8,550,000 17,100,000 17,100,000 17,100,000 17,100,000 Fiscal Year 165 185 CITY OF CHANHASSEN, MINNESOTA CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM Last Ten Fiscal Years Function/Program 2012 2013 2014 2015 Fire: Number of stations 2222 Parks and recreation: Acres of parks 401 401 405 405 Acres of open space 503 503 503 503 Number of shelter buildings 4444 Number of picnic shelters 5 6 7 13 Number of playgrounds 26 27 27 27 Number of swimming beaches 5555 Number of tennis courts 15 15 15 15 Number of outdoor pickleball courts 2366 Police: Number of stations 1111 Public works: Miles of streets 112.6 113.5 113.7 113.9 Miles of sidewalks 31.9 31.9 32.0 32.0 Miles of trails 56.4 58.6 59.2 59.9 Sewer: Miles of storm sewers 75.3 76.5 77.0 78.8 Miles of sanitary sewers 123.9 124.3 124.5 125.3 Number of lift stations 31 31 31 31 Water: Miles of watermains 138.0 139.1 139.3 140.6 Number of wells 12 12 12 12 Source: Various City Departments Fiscal Year 166 186 Table 18 2016 2017 2018 2019 2020 2021 222222 405 466 466 466 466 466 503 528 528 628 628 628 444444 15 18 21 21 21 21 27 27 27 28 28 28 555555 15 16 16 16 16 16 61010101010 111111 116.5 116.5 117.0 117.1 117.3 117.3 34.0 34.0 34.0 34.0 34.0 34.0 62.4 62.4 65.0 66.4 68.7 69.1 84.3 84.5 86.8 86.9 87.7 88.7 128.2 128.2 128.6 128.8 129.0 129.7 31 31 31 31 31 31 145.5 145.5 148.8 148.9 149.7 150.1 13 13 13 13 13 13 Fiscal Year 167 187 - This page intentionally left blank - 168 188 IV. OTHER INFORMATION (UNAUDITED) 169 189 CITY OF CHANHASSEN, MINNESOTA COMBINED SCHEDULE OF INDEBTEDNESS December 31, 2021 Final Interest Issue Maturity Bonded indebtedness: Rates Date Date General obligation bonds: G.O. Bonds, Series 2016A 2.00%-3.00% 03/03/16 02/01/30 Total general obligation bonds Enterprise Fund debt: G.O. Water Revenue Bonds, Series 2011A 0.30%-2.15% 10/06/11 02/01/22 G.O. Water Revenue Refunding Bonds, Series 2011B 2.00%-3.00% 10/06/11 02/01/25 G.O. Water and Sewer Revenue Bonds, Series 2012A 1.00%-1.55% 11/15/12 02/01/23 G.O. Water Revenue Bonds, Series 2016A 2.00%-3.00% 03/03/16 02/01/26 G.O. Water Revenue Bonds, Series 2016B 3.50%-4.00% 12/29/16 02/01/42 G.O. Water Revenue Bonds, Series 2017A 2.00%-4.00% 02/01/17 02/01/38 G.O. Water Revenue Bonds, Series 2018A 3.00%-4.00% 03/15/18 02/01/30 G.O. Water, Sewer, and Surface Water Revenue Bonds, Series 2020A 2.00% - 3.00% 4/2/2020 2/1/2031 Total Enterprise Fund debt Total City bonded indebtedness 170 190 Exhibit 1 Payable Payable Principal Original January 1, December 31, Due in Issue Payments 2020 Issued Payments 2021 2022 $4,805,000 $675,000 $4,130,000 $ - $360,000 $3,770,000 $370,000 4,805,000 675,000 4,130,000 0 360,000 3,770,000 370,000 5,920,000 4,920,000 1,000,000 - 725,000 275,000 275,000 3,720,000 1,040,000 2,680,000 - 500,000 2,180,000 515,000 1,245,000 850,000 395,000 - 130,000 265,000 130,000 1,565,000 575,000 990,000 - 155,000 835,000 160,000 3,630,000 - 3,630,000 - - 3,630,000 - 10,000,000 700,000 9,300,000 155,000 9,145,000 155,000 3,595,000 - 3,070,000 - 265,000 2,805,000 275,000 - - 6,220,000 - 175,000 6,045,000 550,000 29,675,000 8,085,000 27,285,000 0 2,105,000 25,180,000 2,060,000 $34,480,000 $8,760,000 $31,415,000 $ - $2,465,000 $28,950,000 $2,430,000 Prior Years 2021 171 191 CITY OF CHANHASSEN, MINNESOTA DEBT SERVICE PAYMENTS TO MATURITY Exhibit 2 GENERAL OBLIGATION BONDS - GOVERNMENTAL ACTIVITIES December 31, 2021 G.O. Bonds, Series 2016A Total Bonds payable $3,770,000 $3,770,000 Future interest payable 370,800 370,800 $4,140,800 $4,140,800 Payments to maturity: 2022 451,350 451,350 2023 455,025 455,025 2024 453,325 453,325 2025 458,300 458,300 2026 460,000 460,000 2027 461,500 461,500 2028 462,800 462,800 2029 468,850 468,850 2030 469,650 469,650 2031 $4,140,800 $4,140,800 172 192 CITY OF CHANHASSEN, MINNESOTA DEBT SERVICE PAYMENTS TO MATURITY Exhibit 3 GENERAL OBLIGATION REVENUE BONDS December 31, 2021 G.O. Water, G.O. Water G.O. Water G.O. Water & G.O. Water G.O. Water G.O. Water G.O. Water Sewer, & Surface Revenue Revenue Sewer Revenue Revenue Revenue Revenue Revenue Water Revenue Bonds, Series Bonds, Series Bonds, Series Bonds, Series Bonds, Series Bonds, Series Bonds, Series Bonds, Series 2011A 2011B 2012A 2016A 2016B 2017A 2018A 2020A Total Bonds payable $275,000 $2,180,000 $265,000 $835,000 $3,630,000 $9,145,000 $2,805,000 $6,045,000 $25,180,000 Future interest payable 2,956 133,800 4,049 49,850 2,628,127 3,017,000 396,700 765,275 6,997,757 $277,956 $2,313,800 $269,049 $884,850 $6,258,127 $12,162,000 $3,201,700 $6,810,275 $32,177,757 Payments to maturity: 2022 $277,956 $572,675 $133,003 $179,200 $138,238 $440,250 $356,400 $704,700 $2,802,422 2023 - 576,925 136,046 179,325 138,238 440,500 356,625 702,975 2,530,634 2024 - 580,575 - 174,375 138,238 434,100 357,925 700,800 2,386,013 2025 - 583,625 - 175,200 138,238 432,600 354,000 703,100 2,386,763 2026 - - - 176,750 138,238 430,900 354,850 704,800 1,805,538 2027 - - - - 138,238 843,575 355,400 700,975 2,038,188 2028 - - - - 138,238 845,425 355,650 701,625 2,040,938 2029 - - - - 138,238 846,675 355,600 705,050 2,045,563 2030 - - - - 138,238 847,325 355,250 701,450 2,042,263 2031 - - - - 138,238 842,450 - 484,800 1,465,488 2032 - - - - 138,238 842,050 - - 980,288 2033 - - - - 138,238 845,975 - - 984,213 2034 - - - - 138,238 844,225 - - 982,463 2035 - - - - 138,238 841,875 - - 980,113 2036 - - - - 138,238 843,850 - - 982,088 2037 - - - - 138,238 838,150 - - 976,388 2038 - - - - 275,788 702,075 - - 977,863 2039 - - - - 943,900 - - - 943,900 2040 - - - - 943,431 - - - 943,431 2041 - - - - 939,700 - - - 939,700 2042 - - - - 943,500 - - - 943,500 2043 $277,956 $2,313,800 $269,049 $884,850 $6,258,127 $12,162,000 $3,201,700 6,810,275 $32,177,757 173 193 CITY OF CHANHASSEN, MINNESOTA SCHEDULE OF DEFERRED TAX LEVIES Exhibit 4 December 31, 2021 G.O. Capital Total Years of Improvement Deferred Levy/Plan Bonds Tax Collection of 2008A Levies 2021/2022 $483,840 $483,840 2022/2023 482,213 482,213 2023/2024 485,520 485,520 2024/2025 487,410 487,410 2025/2026 489,090 489,090 2026/2027 490,560 490,560 2027/2028 497,070 497,070 2028/2029 498,015 498,015 2029/2030 $3,913,718 $3,913,718 174 194 55 5th Street East, Suite 1400, St. Paul, MN, 55101 www.redpathcpas.com COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE To the Honorable Mayor and Members of the City Council City of Chanhassen, Minnesota We have audited the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of The City of Chanhassen, Minnesota (the City) for the year ended December 31, 2021. Professional standards period require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated January 27, 2022. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Matters Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2021. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the City’s financial statements were management’s estimation of the factors relating to the Net Other Post Employment Benefits (OPEB) Liability and the Net Pension Liability including the related deferred inflows and outflows and the estimate of the portion of construction projects which will be capitalized. Estimates relating to construction projects are based on feasibility reports and estimates of the City Engineer. Estimates relating to net pension liability and OPEB liability were based on actuarial studies. We evaluated the key factors and assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a whole. 195 City of Chanhassen, Minnesota Communication With Those Charged With Governance Page 2 Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. Determining sensitivity is subjective, however, we believe the disclosures most likely to be considered sensitive is Note 8 – Defined Benefit Pension Plans and Note 11 – Other Post Employment Benefits. The financial statement disclosures are neutral, consistent and clear. Difficulties Encountered in Performing the Audit We encountered no difficulties in dealing with management in performing and completing our audit. However, we encountered delays to the start of audit fieldwork due to the City not having completed certain year-end closing procedures. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no uncorrected misstatements identified during the audit that have an effect on our opinion of the Financial Statements. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated May 31, 2022. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. 196 City of Chanhassen, Minnesota Communication With Those Charged With Governance Page 3 Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain limited procedures to the management’s discussion and analysis, the schedule of changes in the OPEB Liability and related ratios, the schedules of proportionate share of net pension liability and the schedules of pension contributions, which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the combining and individual nonmajor fund financial statements and schedules, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We were not engaged to report on the introductory and statistical sections, which accompany the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. Restrictions on Use This information is intended solely for the use of the City Council and management of The City of Chanhassen, Minnesota and is not intended to be, and should not be, used by anyone other than these specified parties. REDPATH AND COMPANY, LTD. St. Paul, Minnesota May 31, 2022 197 55 5th Street East, Suite 1400, St. Paul, MN, 55101 www.redpathcpas.com INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of Chanhassen, Minnesota We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of The City of Chanhassen, Minnesota, as of and for the year ended December 31, 2021, and the related notes to the financial statements, which collectively comprise The City of Chanhassen, Minnesota’s basic financial statements, and have issued our report thereon dated May 31, 2022. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered The City of Chanhassen, Minnesota’s internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of The City of Chanhassen, Minnesota’s internal control. Accordingly, we do not express an opinion on the effectiveness of The City of Chanhassen, Minnesota’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Given these 198 Report on Internal Control over Financial Reporting and on Compliance and Other Matters limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. We identified certain deficiencies in internal control, described in the accompanying schedule of findings and responses as item 2021-002, that we consider to be significant deficiencies. Compliance and Other Matters As part of obtaining reasonable assurance about whether The City of Chanhassen, Minnesota’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of The City of Chanhassen, Minnesota’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering The City of Chanhassen, Minnesota’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. REDPATH AND COMPANY, LTD. St. Paul, Minnesota May 31, 2022 199 City of Chanhassen, Minnesota Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Schedule of Findings and Responses 2021-002 Timely Reconciliation of Investment Activity Criteria: A City’s internal controls should allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. Condition: Through inquiry of the delay in the start of audit fieldwork, we found the City did not fully reconcile its investment activity throughout the year. Effect: Inadequate controls over the reconciliation of investments may result in an increased risk that financial statement misstatements may occur and not be detected on a timely basis. Recommendation: We recommend reconciliations be made monthly and within 30 days of month-end. Views of Responsible Officials and Corrective Action Plan: The finance department is a small department relative to the size of the organization and 2021 was a year of transition. We consider internal controls to be of the utmost importance and we value maintaining the regular processing procedures to ensure timely financial operations. In 2021 and continuing with completion into 2022 the department undertook several large projects as part of the strategic priority of financial sustainability to update financial operation in an effort to improve financial reporting for timely, accurate and meaningful financial information. 200 55 5th Street East, Suite 1400, St. Paul, MN, 55101 www.redpathcpas.com MINNESOTA LEGAL COMPLIANCE REPORT To the Honorable Mayor and Members of the City Council City of Chanhassen, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Chanhassen, Minnesota as of and for the year ended , and the related notes to the financial statements, which collectively comprise City’s basic financial statements, and have issued our report thereon dated May 31, 2022. In connection with our audit, we noted that the City of Chanhassen, Minnesota failed to comply with provisions of the claims and disbursements section of the Minnesota Legal Compliance Audit Guide for Cities, promulgated by the State Auditor pursuant to Minn. Stat. § 6.65, insofar as they relate to accounting matters as described in the Schedule of Findings and responses as item 2021-001. Also, in connection with our audit, nothing came to our attention that caused us to believe that City of Chanhassen, Minnesota failed to comply with the provisions of the contracting – bid laws, depositories of public funds and public investments, conflicts of interest, public indebtedness, miscellaneous provisions, and tax increment financing sections of the Minnesota Legal Compliance Audit Guide for Cities, insofar as they relate to accounting matters. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City’s noncompliance with the above referenced provisions, insofar as they relate to accounting matters. Government Auditing Standards requires the auditor to perform limited procedures on the City of Chanhassen, Minnesota’s response to the legal compliance findings identified in our audit and described in the accompanying Schedule of Findings and responses. The City’s response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response. The purpose of this report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. Accordingly, this communication is not suitable for any other purpose. REDPATH AND COMPANY, LTD. St. Paul, Minnesota May 31, 2022 201 City of Chanhassen, Minnesota Minnesota Legal Compliance Report Schedule of Findings and Responses 2021-001 Prompt Payment of Bills Criteria: Minnesota Statutes require bills to be paid within 35 days of the date of receipt. MS 471.425 reads in part as follows: 471.425 PROMPT PAYMENT OF LOCAL GOVERNMENT BILLS Subd. 2. Payment required A municipality must pay each vendor obligation according to the terms of the contract or, if no contract terms apply, within the standard payment period unless the municipality in good faith disputes the obligation. Standard payment period is defined as follows: (a) For municipalities who have governing boards which have regularly scheduled meetings at least once a month, the standard payment period is defined as within 35 days of the date of receipt. Condition: During our audit testing of accounts payable, we noted 12 instances of invoices not paid within the 35 day timeframe. Cause: Unknown. Effect: The effect of noncompliance is not determinable. Recommendation: We recommend that the City implement steps to ensure the above Statute is complied with. Views of Responsible Officials and Corrective Action Plan: The finance department is a small department relative to the size of the organization and 2021 was a year of transition. We consider internal controls to be of the utmost importance and we value maintaining the regular processing procedures to ensure timely financial operations. In 2021 and continuing with completion into 2022 the department undertook several large projects as part of the strategic priority of financial sustainability to update financial operation in an effort to improve financial reporting for timely, accurate and meaningful financial information. Unfortunately, in the process, payment of a few invoices were beyond the 35 day timeframe. We strongly believe this was a limited occurrence and the procedures implemented will prevent the issue from recurring. 202 City Council Item June 27, 2022 Item Avienda Presentation File No.Item No: A.2 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Kate Aanenson, Community Development Director Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Representatives from Avienda led by Mark Nordland, Level 7 Development, LLC, will present their updated vision for the site and provide an overview of desired PUD amendments to reflect the current market conditions and trends. BACKGROUND Information on the project's history is available on the City's website: https://www.chanhassenmn.gov/government/projects/private-development-projects/avienda#ad-image- 0. DISCUSSION BUDGET 203 RECOMMENDATION Receive information and discuss. ATTACHMENTS 204 City Council Item June 27, 2022 Item Park Referendum Update File No.Item No: A.3 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Jerry Ruegemer, Park and Recreation Director Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Park & Rec Director Jerry Ruegemer will provide an update from the Referendum Task Force. BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 205 City Council Item June 27, 2022 Item Future Work Session Schedule File No.Item No: A.4 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City Council is tentatively scheduled to hold the following work sessions: July 11, 2022 1. 2023 Preliminary Budget Financial Plan Discussion July 25, 2022 1. Traffic Safety Committee Presentation 2. Short-Term Rentals August 8, 2022 1. 2023 Budget Overview and Initial CIP Discussion 206 September 12, 2022 1. Preliminary Levy Discussion October 24, 2022 1. General Fund & Property Supported Funds Discussion November 14, 2022 1. CIP, Debt & Utility Rate Study Discussion BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm on the second and fourth Monday of each month in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 207 City Council Item June 27, 2022 Item Invitation to the 39th Annual 4th of July Celebration File No.Item No: C.1 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Priya Tandon, Recreation Coordinator Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY I am thrilled to invite the community to the City of Chanhassen's largest community event of the year - the 39th annual 4th of July Celebration! The celebration will be held on July 2nd, 3rd, and 4th at City Center Park and Lake Ann Park. The event is presented by the City of Chanhassen, in partnership with the Rotary Club of Chanhassen and SouthWest Metro Chamber of Commerce, and sponsored by local 2022 Community Event Sponsors. Highlights include the annual carnival, street dance, local food vendors, beer garden, kids' activities, parade, fireworks, and so much more! For more information and a full schedule of events, visit us at ChanhassenMN.gov/4th. I look forward to seeing everyone there! BACKGROUND 208 DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 209 City Council Item June 27, 2022 Item Approve City Council Minutes dated June 13, 2022 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council minutes dated June 13, 2022." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS City Council Work Session Minutes dated June 13, 2022 210 City Council Minutes dated June 13, 2022 211 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES JUNE 13, 2022 Mayor Ryan called the work session to order at 5:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman McDonald, Councilman Campion, and Councilwoman Schubert. COUNCIL MEMBERS ABSENT:Councilwoman Rehm. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Kate Aanenson, Community Development Director; Charlie Howley, City Engineer/Public Works Director; Don Johnson, Fire Chief; Jerry Ruegemer, Park & Recreation Director; Rick Rice, IT Manager; Ari Lyksett, Communications Manager; and Kim Meuwissen, City Clerk. PUBLIC PRESENT:Brian Harjes, Hoisington Koegler Group Inc. Mayor Ryan called the work session to order at 5:00 p.m. FIRE DEPARTMENT/PUBLIC SAFETY STAFFING UPDATE Fire Chief Don Johnson provided a handout to Council defining the different firefighter positions including specific duties and requirements, and presented a PowerPoint reviewing the following points: Hiring/Resignations/Retirement Updates (down six paid on-call staff since December) Recruitment Efforts and Updates: o Paid on-call firefighters: Received 18 total applications of which 9 were non- traditional applicants; interviewed 16; hired 3 applicants - all require Fire Academy training o Hiring comparison to surrounding cities and Prior Lake o Paid on-call (POC) captains: – Three internal applicants hired o Full-time (FT) firefighters: 8 internal applicants interviewed, 3 invited back for 2nd interview, 2 accepted position with start date of April 4, 2022 Current Coverage: o Benefits include coverage of 6-8 a.m. gap time during the week, dramatic improvement to response times during weekdays, flexible scheduling for day staff, addresses probable high demands on development/new construction plan reviews and inspections o Areas not addressed include significant gap times remain that rely on general alarms, 7 days a week; and POC shifts on weekend days difficult to fill and most are mandatories Proposed Coverage: o Implement Phase 2. Benefits include eliminating gap times with either FT or POC staffing (critical need), adds 2 fire captains and changes schedule to 12 hours/7 212 City Council Work Session Minutes – June 13, 2022 2 days a week for all 4 response FTEs, elimination of weekend POC hours from 0800-1600 but adds back an 1800-2200 shift to cover gap time, and option for POC firefighters to work weekend hours. Note: not providing POC hours on the weekends would provide a $26K budget surplus. Proposed Change for consideration (Phase 2.5 – Operational Excellence): o Eliminate POC Fire Caption position: several disadvantages noted to current POC captain position, as well as, a depleted candidate pool. o Hire 1 additional Fire Caption (3 total): benefits include FT supervisor 24/7, stability for constantly rotating crews, significant administrative duties could be delegated, relieve pressure of Duty Chief response for low level calls. o Funding strategy: Eliminating POC Captain position from schedule will provide partial funding of new FT POC Captain position. Financial Implications: o Phase 2 – 2 Fire Captain FTEs $240,000 o Phase 2.5 – 3 Fire Captain FTEs $280,279* $360,000 - $79,721 shifting from temporary wages for reduction in POC staffing hours (Council could eliminate third POC position on weekends and further reduce temporary wages by $26,000 to offset cost increases). Financial Offsets – Transition Station 2 to a Ridgeview Base and downsize fleet: o Moving to Phase 2/2.5 will dramatically impact callback and the necessity of Station 2: Facility Study indicates $275,000 in critical deferred maintenance needs over the next 5 years – Explore use agreement with Ridgeview Ambulance and close as Fire Station 2013 Fire Study, NFPA, APWA, and ISO recommendations require a replacement engine scheduled I 2023 ($950,000) – no longer necessary if not considered a fire station Capital costs that would likely impact the levy can now be firected towards personnel costs and phased-in levy impacts Opportunities to consider: o Option 1: Implement Phase 2 or 2.5 on October 1, 2022 o Option 2: Implement Phase 2 or 2.5 in first quarter of 2023 o Option 3: Take no action At 5:40 p.m. Ms. Hokkanen asked to suspend the Fire Department/Public Safety Staffing update to allow time for presentation of the Facilities Study Discussion prior to the regular City Council meeting at 7:00 p.m. The work session will resume immediately following the regular City Council meeting. FACILITIES STUDY DISCUSSION City Engineer/Public Works Director Charlie Howley presented a PowerPoint continuing review of the Facility Study from the March 21 and April 11 work sessions. Council is being asked to provide feedback and direction related to the final study document. Tonight’s presentation provides added focus around potential new city hall development. The Facility Study addresses 213 City Council Work Session Minutes – June 13, 2022 3 four of the City’s five Strategic Priorities: Asset Management, Operational Excellence, Financial Sustainability, and Development/Redevelopment. Community/Rec Center Due to the major hurdle of available land to construct a new facility, focus has been shifted to the existing Rec Center and adding amenities to trails and parks. Fire Stations Station 1:Short-term needs have been identified including cracks in the hose tower (structural issue), remodel of racquet ball court, staffing, moving duty crew rooms and moving Fire Administrative staff to facility. Also recommending an internal remodel to accommodate appropriate gear washing equipment, as well as exterior pavement and landscaping improvements. Station 2: Repurpose or divest the facility (potentially a private partnership), and run all operations out of Station 1. City Hall General consensus from the previous work session indicated Council support to build a new city hall as opposed to reinvesting in the existing building, triggering the creation of new site planning concepts. The next step is to determine when this should occur. Mr. Howley reviewed the funding scenario presented at the previous work session, reiterating that the sooner we move forward, the lower the financial impact will be. Next Steps: Provide any major revisions needed to the Facility Study document for final Council acceptance. Consider moving ahead with programming of a new city hall, when to do it, and how to pay for it and what is involved with the entire project. Mayor Ryan thanked Mr. Howley and asked Council if they were comfortable with putting the Facility Study on an upcoming agenda for approval. Councilman McDonald asked if the report includes reasons for building a new city hall and what the benefits are. Ms. Hokkanen replied that it does as well as offers costs for deferred maintenance as opposed to building a new facility. Mayor Ryan added that it highlights the history of City Hall as well as updates that have occurred and also looks to the future with cost comparisons. Ms. Hokkanen said the consultant would cover this in his presentation. Councilman McDonald then indicated he was okay to move ahead. Councilman Campion was also okay with accepting the document but would also like to understand the benefits of building a new city hall. Councilwoman Schubert did not have any additional comments. Mayor Ryan reminded everyone that the facilities study was to provide the history of the overall condition of the facilities and as they exist today but does not require action. 214 City Council Work Session Minutes – June 13, 2022 4 Ms. Hokkanen confirmed that if we are to move forward with a new city hall, what the overall impact would be on the community, which was not included in the scope of the facilities study. She introduced Brian Harges from Hoisington Koegler Group Inc. (HKGI) to present a series of five different concepts for a civic campus. Community Development Director Kate Aanenson added that HKGI was part of the Downtown Vision Plan where the focus was to keep the City centered downtown. Mr. Harges explained that the different concepts consist of placement and location of City Hall, corresponding parking demand including the Library, and park components that could be enhanced, augmented, or newly created. The proposed project area was presented as well as potential future programming that could occur with the School District site. The core component is to recognize the need for a festival space that bridges both sites for larger community events. Existing conditions were reviewed and considered in each concept as well as parking components. The following five concepts were reviewed: 1.Concept 1:Locate two-story city hall/senior center on east side of the site directly off of Market Boulevard. Option to include another building to serve as a restaurant with outdoor dining. 2.Concept 2:Locate two-story city hall in northeast portion of the site over the existing hockey rink/skate park. Add a four-story high-density residential facility (senior housing) on the northwest portion of the site which would house the senior center. 3.Concept 3:Locate two-story city hall/senior center on the north portion of the site and potentially integrating a smaller restaurant space. Would include a two-story parking ramp. Also includes an open lawn between the two buildings as well as a promenade walk that could provide vending/market opportunities on the site. 4.Concept 4:Locate three-story city hall with senior center on the lower level on the west portion of the site. This would require construction of new surface parking to the north. 5. Concept 5:Locate three-story city hall/senior center on southeast corner of the site with access from Market Boulevard. Includes adding two high-density residential facilities and creating a new east/west street connection with angled parking. Mr. Harges then presented a concept comparison breakdown showing higher and lower project cost considerations, program considerations, and site design considerations. The intention of tonight’s presentation is to illicit conversation and ideas and key considerations moving forward. Mr. Howley offered that these concepts do not move Fire Administration staff to Fire Station 1. If Fire Administration staff were to be moved to Fire Station 1, the square footage of city hall could be reduced approximately 800 square feet. These concepts make the existing space within the project area more efficient by strategically moving city hall away from its current location at the center of the site, providing more open space. Councilman McDonald expressed concern that the 4th of July festival space would be smaller as well as giving up the plaza area where the concerts are held. How do these components get refitted? Ms. Aanenson commented that the proposed plaza space would be very flexible. Mr. Harges agreed and pointed out that the hierarchy of the elements located in the downtown need to be discussed, i.e. does placement of a hockey rink outweigh an amphitheater setting in the downtown? Park and Recreation Director 215 City Council Work Session Minutes – June 13, 2022 5 Jerry Ruegemer responded that Councilman McDonald made a good point and that he didn’t see where the current space could be replicated outside of the downtown area. Ms. Hokkanen discussed the School District’s plans to demolish the existing school building and construct a new building on the site. The City could attempt to influence the School District to relocate the new school building to the north end of the site. Mr. Harges added that there is value of maintaining larger-scale open park space versus other uses such as housing and surface level parking. Councilman Campion expressed concerns that adding a restaurant in Concept 1 would affect the open space. Mayor Ryan asked how the residential component offset any costs. Ms. Hokkanen thinks the concept would be a land sale as opposed to combining city hall and an apartment building. The main benefit of adding the residential component to the project is that there are 24/7 residents nearby who are likely to engage with the programming and be more present in the space. Councilwoman Schubert asked if there are other cities that include a senior center in an apartment building. She also expressed concerns about the residents being affected by noise and disruption caused by events occurring right next to the building. Ms. Hokkanen responded that typically a land sale of this type would include a letter of awareness to the buyer regarding events. Columbia Heights and Waconia have these types of facilities. Ms. Hokkanen reviewed next steps. Staff would like to hear more about what Council likes about the proposed concepts. Councilman Campion expressed concern about the current financial climate and possible recession and the timing of committing to additional expenses. Ms. Hokkanen suggested that Council consider how to promote these new concepts to the constituents or is there another direction to explore. As part of budget considerations, staff is also looking for direction on current building issues with City Hall and future budgets. Mr. Howley asked about the involvement of the Referendum Task Force with the park elements of the concepts. Mr. Ruegemer responded that there have not been any conversations with the Task Force regarding these concepts. Councilman Campion asked if the extra parking underneath city hall in Concept 1 would eliminate the need for the parking lot next to the ice rink. Mr. Harges responded that they would probably not need all of it. Councilman McDonald likes the idea of adding senior housing downtown but had concerns regarding the number of stories. Chief Johnson responded that up to five stories allows for lightweight construction. Anything taller would involve different construction techniques and increased costs relating to fire safety. Councilwoman Schubert was interested in an accessible park. Mayor Ryan thanked Mr. Harges for his presentation. Mayor Ryan recessed the work session at 6:45 pm. Mayor Ryan resumed the work session at 7:46 pm. FIRE DEPARTMENT/PUBLIC SAFETY STAFFING UPDATE (CONTINUED) Chief Johnson completed his presentation discussing the current challenges with the gap times that included problems and trends with the Carver County Dispatch center and how certain calls determined whether the fire department should be started or not. Mayor Ryan reminded Council about concerns regarding Carver County Sheriff’s Department dispatch staffing and asked Chief Johnson to present some scenarios regarding this issue at the budget meeting in July. 216 City Council Work Session Minutes – June 13, 2022 6 PARK REFERENDUM UPDATE Ms. Hokkanen stated that the Park Referendum Task Force is at a critical junction where they are intending to vote on a package to recommend to the City Council and start working on ballot language. The Task Force is looking for feedback from the City Council and provide thoughts on significant changes that have occurred since the Council was last updated on the Task Force. Park and Recreation Director Jerry Ruegemer distributed a spreadsheet prioritizing the proposed projects and also presented a PowerPoint. Regarding the Rec Center, the Task Force feels that, due to the lack of available land to construct a new facility along with recent findings in the Facility Study, it does not make sense to add on/renovate the existing Rec Center building as a part of the Referendum. Instead, the Task Force feels it makes more sense to recommend conceptually adding a full ice arena with a second sheet of practice ice, creating a campus feel. The next Task Force meeting is on Monday, June 20 where they would like to finalize a package to recommend to Council and begin working on ballot language and marketing plans. Councilmember Campion asked if we could have something available for the public to view at the 4th of July celebration to get feedback before the final ballot language is created. Ms. Hokkanen replied that would be very ambitious but not impossible. Mr. Ruegemer thinks package should be solidified first before presenting it to the public. Mr. Ruegemer reviewed the Task Force Priorities handout outlined the following priorities totaling $36,915,000: 1. Complete the Lake Ann Park Preserve improvements project. 2. Turf replacement on Bandimere soccer fields 1-3 and Lake Ann soccer field 1. 3. Field lighting improvements at Bandimere, Chan Rec Center and Lake Ann Park. 4. Inclusive Playground Community Park. 5. Lake Susan – Challenge Park. 6. Permanent bathrooms at Bandimere, Lake Ann Klingelhutz Pavilion and ballfields, and remodel existing bathrooms at Lake Susan. 7. Miscellaneous: o Splash pad and sport court at Bandimere o Nature Play at Community Park o Covered ice at Chan Rec Center o Sports Dome (location TBD) o Concessions/permanent bathrooms at Lake Ann ballfields o Picnic shelter at Bandimere o Trail Gaps (various locations) 8. Long-Term Maintenance. Mr. Ruegemer concluded his presentation and asked the City Council to consider the following questions: Does this plan fulfill the charge of “Community for Life?” Is there anything missing? Is there anything you don’t support? 217 City Council Work Session Minutes – June 13, 2022 7 Is the plan exciting/engaging enough to gain community support? Would you advocate for this plan? If not, why not? Would you be proud of the resulting parks after these improvements? Are there projects worthy of a referendum? Could/should they be funded another way? Councilwoman Schubert expressed concerns about lighting fields at Bandimere Park due to proximity to the existing Springfield and Kiowa neighborhoods. Mr. Ruegemer responded that with box lighting the ballfield light illumination could be contained and also that City Code requires all sporting events be completed by 10:00 p.m. Councilman McDonald asked why turf would be replaced on the fields. Mr. Ruegemer responded that the turf life would be extended and also sporting events could start earlier in the spring and go later into the fall. Councilman Campion commented that covered ice may not be worth the investment; however, there are different pockets of people with different priorities and maybe the benefit could be spread to neighborhood parks. Ms. Hokkanen responded that playground replacement was pretty much caught up. Another popular request is to replace playground mulch with rubber material; however, the cost is to do this is astronomical. Councilwoman Schubert asked if the seniors were happy with the proposal and are their needs being met. Mr. Ruegemer suggested seniors could go to a challenge course and use the Lake Ann Preserve for nature walks, but as far as a brand new senior center facility, it is not included in the Referendum. Ms. Hokkanen requested Council provide feedback specifically on the dome proposal. Councilman Campion commented that he has seen a number of domes that house multiple uses. Councilman McDonald asked where we would put a dome. Mr. Ruegemer suggested that Lake Ann Park is the logical location but space may not be available and parking would have to be expanded. Mayor Ryan appreciates the hard work of the Task Force but had concerns about going to the public with a referendum based on what was presented in the priorities list. She feels that the priorities are geared more toward young families and not the community as a whole. The hockey rinks would be more appealing if they were a part of a new rec center. Councilman McDonald commented that a $37M referendum along with asking for a new city hall would be too much to ask of the residents. He was not in support of a dome to take the place of a rec center to have a walking structure that would only be available for six months. Councilwoman Schubert asked about how many people are using the expanded Arboretum trail along Highway 5. Mr. Ruegemer responded that the City is unable to collect numbers on trail usage. Councilman Campion agreed with Councilman McDonald as far as moving forward with the referendum and city hall at the same time. Councilwoman Schubert asked if any of the sport associations are willing to provide funding for some of the requests such as a year-round dome. Mayor Ryan is concerned that if land does become available in the future to build a new rec center, should things like lighting be budgeted for now as opposed to being a part of a referendum? Councilman McDonald likes the idea of a local use sales tax as a funding source and asked if that was feasible. Mr. Ruegemer responded that it has to be a dedicated project as opposed to a number of projects. Ms. Hokkanen added that a sales tax of half a percent would generate approximately $1.9M annually. Would require further study and a referendum. Mayor Ryan commented that the park elements associated with building a new city hall would be supported by the community. Councilwoman Schubert asked if there was consideration of two referendum questions to break out athletic association needs and the needs of the community as a whole. Councilman McDonald favors Lake Ann Park improvements and creating a city park in 218 City Council Work Session Minutes – June 13, 2022 8 the downtown core. Councilman Campion added that the athletic associations represent a large part of the community but maybe the turf and the lights need to be reduced. Could Pickleball be added to neighborhood parks that have tennis courts? Councilman McDonald thought it was a good idea to have two questions on the referendum. Councilwoman Schubert reiterated that she would prefer there would be two questions or make it more balanced. Mayor Ryan stated that even if it goes to separate questions the total amount needs to be reduced. Ms. Hokkanen asked Council if they wanted this information presented to the Task Force. Mayor Ryan replied that she would rather have people know so they have time to understand the process. Mr. Ruegemer said he would meet with the consultants from WSB to work on paring the list down. FUTURE WORK SESSION SCHEDULE June 27:Presentation and Review of 2021 Audit, Redpath and Company Avienda Presentation City Council Roundtable July 11:2023 Preliminary Budget Financial Plan Discussion August 8:2023 Budget Overview and Initial CIP Discussion September 12:Preliminary Levy Discussion October 24:General Fund & Property Supported Funds Discussion November 14:CIP, Debt & Utility Rate Study Discussion The work session adjourned at 9:30 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 219 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES JUNE 13, 2022 Mayor Ryan called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilman Campion, Councilwoman Schubert, Councilman McDonald. COUNCIL MEMBERS ABSENT:Councilwoman Rehm. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Kate Aanenson, Community Development Director; Charlie Howley, City Engineer/Public Works Director; Don Johnson, Fire Chief; Jerry Ruegemer, Park & Recreation Director; Ari Lyksett, Communications Manager; Andrea McDowell Poehler, City Attorney; and Kim Meuwissen, City Clerk. PUBLIC PRESENT: Jeff Breeggemann and Bill Kallberg CenterPoint Energy Pamela McGrann 6540 Fox Path Ann Miller 6561 Fox Path Tara Clark 6401 Fox Path PUBLIC ANNOUNCEMENTS: 1. Announce New City of Chanhassen Website Communications Manager Ari Lyksett gave a presentation on the City’s new website, noting there is now a pop-up section to sign up for e-newsletters. The goal of the website update is to be an efficient communicative tool for everyone and it is a mobile-friendly site with adjustable screen resolution and fits smartphones, tablets, laptops, and other devices. The City is also able to track data and analytics through Google Analytics to allow for more educated decisions before putting things on the web. Ms. Lyksett shared about the new search-centric model noting the top six pages are easy buttons, there is an “in the spotlight” section, and the new quick looks feature. There is also a voting section to make it easy for residents to find the precinct map and any election and voting info all on one page. She noted the new website is a new, improved hub of information for many people and she is excited to keep this “living document” alive. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Schubert seconded that the City Council approve the following consent agenda items pursuant to the City Manager’s recommendations: 220 City Council Minutes – June 13, 2022 2 1. Approve City Council Minutes dated May 23, 2022 2. Receive Park & Recreation Commission Minutes dated April 26, 2022 3. Receive Senior Commission minutes dated April 15, 2022 4. Approve Claims Paid dated June 13, 2022 5. Approve Fireworks Permit for the Lake Minnewashta Homeowners Association Event Scheduled for July 3, 2022 6. Approve Final Plat, Development Contract and Plans and Specifications for Erhart Farm and Resolution 2022-53: Remove Property from the Rural Service District 7.Resolution 2022-54: Approve 2022 Skid Steer Replacement Purchases 8.Resolution 2022-55: Approve Settlement Agreement for Parcels 1 and 24 as part of CSAH 101 Improvement Project 9.Resolution 2022-56:Accept Donation from CenterPoint Energy for the Purchase of Replacement Ice Rescue Equipment 10.Ordinance 692:Adopt Amendments to City Code Chapter 13, Nuisances, and Chapter 20, Zoning All voted in favor and the motion carried unanimously with a vote of 4 to 0. VISITOR PRESENTATIONS. 1. CenterPoint Energy Community Safety Grant Presentation Fire Chief Johnson noted on the Consent Agenda the City Council approved a donation from CenterPoint Energy called the Community Safety Grant, which is an annual grant process and has helped the City purchase gas monitoring equipment and thermal imaging cameras. It is a 50% matching grant and this year the City was awarded a $1,500 grant to replace specialized ice rescue equipment. Jeff Breeggemann and Bill Kallberg of CenterPoint Energy gave a presentation, noting they have given about 1,288 grants throughout the U.S. for a little over $2,500,000. They presented Chief Johnson with a check for $1,500 for ice commander suits for water and ice rescue. PUBLIC HEARING: 1. Resolution 2022-57: Adopt Resolution Vacating a Portion of Public Drainage & Utility Easements within the Pat Cunningham Plat; Final Plat Approval, Development Contract Approval, and Approval of the Plans and Specifications City Engineer Howley gave a presentation on the item. He noted this is a routine approval of a final plat subdivision and the public hearing is for the request to vacate an existing drainage and utility easement. The location is at 855 Pleasant View Road and is a subdivision creating two single-family lots, the preliminary plat was approved at the Planning Commission on April 19 and was brought to the City Council on May 9 for preliminary plat approval. Since that time there have been some minor changes to the plans and plat and a number of conditions still apply 221 City Council Minutes – June 13, 2022 3 which is not out of the ordinary. The new plat and public hearing needs to vacate those easements to align with the new lots, and there are no utilities within the easement so it is just a matter of process. Staff has not received any public comments regarding the vacation of the utility easement. Mayor Ryan noted the location of the driveway sits hidden near a curve and asked if they can put hidden driveway signs for safety. Mr. Howley replied an engineering review is done on the road looking at sightlines, distances, rate of speed, and is calculated by a formula. If a driveway is located that does not meet that requirement, then the City would use a strategy such as a hidden driveway sign. Mayor Ryan opened the public hearing. Pamela McGrann does not have any opposition to the development, but when it was proposed she came to the City to speak with the water engineer about the water issues they have in Fox Chase. She shared a presentation on why it is very important for the developer to deal with storm water on the site. When Fox Chase was developed, the engineers calculated storm water based on 1980 standards for 100-year rains and did not take into account that subsequently Vineland Addition was developed at the same time and all of the storm water was attached to the drainage for Fox Path which was not engineered to handle the additional 14.5 acres. When the City redid the streets for Fox Chase, Ms. McGrann spoke with the engineers to try to deal with the storm water issues. She noted during big rain storms they were experiencing little fountains coming up out of the storm water drainage. When she saw another development, though relatively small, was going to happen uphill to the area she became concerned. Ms. McGrann noted she has spent approximately $100,000 redoing and creating additional drainage systems and retention walls to deal with the water coming out of the side of the hill on her property. She noticed the plans included two storm water retention ponds and she wants to make the case and plead with the developer that they use the best data they have for current 100-year rains to make sure the storm water ponds are deep enough and robust enough not to pose any threat to the homes nearby, many of which have 12-15 foot retaining walls holding the properties up below where the ponds will be. Ann Miller has lived on Fox Path for 30 years and shared the ground water comes within six inches of the surface at any time of the year in the whole area, even in winter. She, too, has had to spend thousands of dollars remedying water situations and many others in the neighborhood have also had problems. She spoke about a fire hydrant and stated she believes Pleasant View is a connector street; she noted the street must be widened and they need to have a path, as every single access point from the park all the way to Powers Boulevard is a blind driveway. She asked which side the path would be on and thinks it needs to be strongly considered. Tara Clark stated as they have watched the development go in, one thing of concern is the water. She lives at the house with the 15-foot retaining walls and the development butts right up against 222 City Council Minutes – June 13, 2022 4 the back of her property. She shared they have struggled with retaining walls, water running all winter, and ensuring the drainage is well taken care of is important to her. Mayor Ryan closed the public hearing. Mr. Howley shared Pleasant View Road is identified as a collector street, a Municipal State Aid (MSA) route, and is in need of reconstruction. It is now just entering the City’s five-year plan. He noted they will build the road to standards as much as they can and if there is limited right-of- way they need willing property owners to widen the road. They have not identified how wide the road will be or what side of the street the future trail is. However they do know a trail is guided to be put along Pleasant View Road as it is needed. Mr. Howley noted they will do their best when the hydrant is installed that it will reasonably not be impacted by future trail or road widening. Mayor Ryan shared at the last City Council meeting they asked extensive questions about the drainage as they are all familiar with Pleasant View and the steep grade and impact to Fox Chase with drainage, runoff, construction, and impact to the houses below because the Council shares that concern. She knows there have been issues on the road and the sewer not being able to keep up with the runoff. She asked Mr. Howley to speak about the appropriate sizing for water retention pond for runoff. Mr. Howley replied it has been about 10 years since new rainfall standards have been released. Subdivisions previous to that went on old rainfall data for many years. He can say with 100% certainty that the developer’s engineer is using the latest data. City Staff checks for that, the Watershed District Staff checks for that, and with 100% certainty they are using today’s standards. The City’s goal is to mitigate offsite drainage impacts and as stated there are some open conditions that need to be solved to make sure Staff is comfortable with the design. Designs limit the amount of water runoff that is leaving the site as a pre-condition. It needs to be sized big enough to account for the additional water generated due to pavements and rooftops which is why they put in a pond to slow the water down and release it slower. He noted shallow groundwater is all over Chanhassen and the improvements being made are filtration basins due to the clay which means it is collected, treated, and released at the surface. Mr. Howley noted the surface water discharge point and how it gets from the BMP down the hill that Staff is immensely concerned about and the focus of the review has also been focused on that. He shared the City and the Watershed District have had a pretty tough review and he feels confident they are doing an appropriate storm water design. Mayor Ryan asked how the drainage affects the retaining wall strength and integrity of the wall. Mr. Howley noted water and retaining walls do not mix well. Retaining walls are typically constructed with swales on top to divert the water around, they put drainage aggregate behind the wall with drain tile at the bottom so water can filter in and get around the wall. Staff does not know that the actual construction of said retaining wall was done correctly, but they assume it was. As for the location of the water coming out of the BMP and where that is compared to the 223 City Council Minutes – June 13, 2022 5 where the retaining walls are, he does not have a map so he cannot comment. He shared they would not purposely put water into a wall as that is not good design practice. Councilman McDonald moved, Councilman Campion seconded that the Chanhassen City Council adopt a resolution approving the vacation of a portion of public drainage and utility easements within the Pat Cunningham plat, as shown on the attached Exhibit A; Approve the final plat for Cunningham Second Addition creating two single-family lots subject to the conditions of approval; Approve the Development Contract for Cunningham Second Addition; and Approve the plans and specifications for Cunningham Second Addition. All voted in favor and the motion carried unanimously with a vote of 4 to 0. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. 1. Maple Leaf Award for Dr. Dennis Peterson, Superintendent, Minnetonka Public Schools 2. 2022 Building Permit Activity - May Year-to-Date 3. Letter from Mediacom 4. Letter from the Metropolitan Council Councilman McDonald noted there have been past issues with Met Council estimates and asked where they stand with this particular estimate and whether the City will challenge it. Ms. Hokkanen replied overall they do have concerns that the household number is smaller than the City believes it is. The Community Development Staff is currently looking into this and considering whether it is worth an appeal. Mayor Ryan noted the Councilmembers will return to the Fountain Conference Room to continue discussions from the Work Session. Councilman McDonald moved, Councilwoman Schubert seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 4 to 0. The City Council meeting was adjourned at 7:44 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 224 City Council Item June 27, 2022 Item Receive Planning Commission Minutes dated May 17, 2022 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Jean Steckling, Sr. Admin Support Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council receives the Planning Commission meeting minutes dated May 17, 2022." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 225 Planning Commission Meeting Minutes dated May 17, 2022 226 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES MAY 17, 2022 CALL TO ORDER: Chairman von Oven called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Eric Noyes, Mark von Oven, Kelsey Alto, Perry Schwartz, Ryan Soller, and Edward Goff. MEMBERS ABSENT: Erik Johnson. STAFF PRESENT: MacKenzie Young-Walters, Associate Planner. PUBLIC PRESENT: None. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO INCLUDE CANTILEVERS IN THE LIST OF PERMITTED ENCROACHMENTS AND REMOVE CONDITIONAL USE PERMIT FOR OTHER CANOPIES Associate Planner Young-Walters gave a brief presentation on the item. Staff would like to formally add cantilevers to the list of encroachments in the City Code. Currently, they are under the “other encroachments” section which allows them to go up to 2.5 feet into the required yard setback. Staff also want to clarify that encroachments cannot stack as several creative builders over the years have tried. He noted the removal of another sentence that says other canopies require a Conditional Use Permit (CUP) which should be a variance process. Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner Alto moved, Commissioner Schwartz seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning yard regulations. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO CLARIFY THE DIVISION CONCERNING FENCES Mr. Young-Walters gave a brief presentation on the item noting the addition of decorative fencing as it is also regulated. He explained the City cannot be stricter than the State Building Code when requiring building permits. The City Code states that fences 6 feet or higher need a building permit which is incorrect as the State standard is 7 feet; Staff would like to bring the City into compliance. He noted there have also been some issues with subdivision landscape buffers leading to some very frustrated residents. The intent of the ordinance is that roads have vegetation along them rather than a wall of fences and staff proposes amending the Code to say the fencing just needs to be on the 227 Planning Commission Minutes – May 17, 2022 2 inside of the vegetation rather than entirely outside of the buffer area so that homeowners will retain more usable yard. Mr. Young-Walters also spoke about fences in the Shoreland setback and to Staff on how fencing is defined as a structure which would not be in line with the intent of the Shoreland Ordinance. Commissioner Schwartz asked if this would affect invisible fences. Mr. Young-Walters replied it would not. Commissioner von Oven asked about shoreline fences and if they are now considered structures. Mr. Young-Walters clarified fences have always been considered structures and that is the reason Staff would like to clean up the Code as there is a conflict. City Code defines fences as structures and says fences on the lakeside of riparian properties cannot be over 3.5 feet high. He noted two ways to read that Code: first anything on the lakeside of a house cannot be over 3.5 feet and cannot go in the structure setback; the problem with this is swimming pools are required to have 5 foot fences. He stated situations where someone has a pool and cannot put a fence around it or cannot legally put a pool where the Code says they must. Staff has reconciled that by adopting the policy that the shoreland height restriction only applies to fences within the shoreland setback. Staff discussed proposals regarding fences and the position they took in the end, as there are aesthetic reasons for not wanting fences by the lakes, as well as environmental implications. The Code as currently written, in theory, goes all the way to the ordinary high water level. He clarified that Staff went with the stricter interpretation that would still allow pools in a yard. Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner Noyes moved, Commissioner Schwartz seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning fences. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE CONCERNING THE NUMBER OF STORIES FOR ACCESSORY STRUCTURES IN THE SINGLE-FAMILY RESIDENTIAL (RSF) DISTRICT Mr. Young-Walters noted the City used to allow both primary and accessory structures in the RSF district to be 40 feet height; the City changed that to 35 feet for single-family home primary structures and 20 feet for accessory structures. He stated every other accessory structure within the city has a story limit associated with the height limit but the RSF does not. He showed examples of a two-story versus a one-story structure, noting the intent was to allow a garage door for RV’s with a bonus room above, rather than a two-story structure. The City would be looking at stopping office space, party space, and potential apartment space from going in, as well as, the visual bulk and profile. He noted current structures will be grandfathered in. 228 Planning Commission Minutes – May 17, 2022 3 Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner Noyes moved, Commissioner Alto seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning accessory structure height in the RSF District. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING AMENDMENT TO CHANHASSEN CITY CODE TO REMOVE THE PROHIBITION ON PAINTING CONCRETE, BRICK AND BLOCK Mr. Young-Walters noted this would amend the design standards for commercial, industrial, and office institutional buildings. Current Code does not allow painting of brick, block, rock or concrete unless it is used as an accent. He gave history on the Code noting 20 years ago the City had problems with owners not repairing chipped, flaking paint so the City looked at design standards and this provision was added. The goal is to allow flexibility and recognize improvements in paint technology. Staff recommends removing those prohibitions from the City’s design standards. The Commissioners discussed paint technology and quality of paint, as well as, clarifyed that paint is considered an architectural material which is in Section 20-1065. Mr. Young-Walters noted Staff would hang their hat on the language “weathering characteristics and ease of maintenance” and consider paint an architectural material. If the Planning Commission considers it of architectural importance, then Staff says it is, as well. Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner Soller moved, Commissioner Alto seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning design standards for commercial, industrial, and office institutional developments. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE CONCERNING RESTAURANTS IN THE NEIGHBORHOOD BUSINESS (BN) DISTRICT Mr. Young-Walters gave a presentation on the item, stating there is one neighborhood business district in the city. There are another five Planned Unit Developments (PUD) that have this as the underlying zoning; however in all of these the City has only listed restaurants as permitted uses. He pointed out the affected area, noting a daycare, the Legion, Bongards Creamery Headquarters, and the old Marathon gas station site. Mr. Young-Walters clarified none of the PUD that allow restaurants have generated a single complaint due to having a restaurant. He noted the Conditional 229 Planning Commission Minutes – May 17, 2022 4 Use Permit (CUP) requirement is just bureaucratic red tape for any restaurant looking to go in and is an extra $500 fee as well as an appearance before the Planning Commission and City Council. Staff recommends removing this and allowing restaurants to be permitted uses within this area as they do not believe any restaurant would have any greater impact than the current businesses. Commissioner Alto asked if a restaurant is separate from a bar. Mr. Young-Walters replied the City of Chanhassen does not allow bars and does not give intoxicating liquor licenses to exclusive liquor stores, which would be a bar. Therefore, they must have food service from the City zoning standpoint. Commissioner Alto asked about the brewery. Mr. Young-Walters noted the brewery does not have food service and is operating under a taproom license so they cannot serve intoxicating liquor. He noted a plain and simple bar could not go into any District within the city. Commissioner Soller would love to see that corner within the District be revitalized. Mr. Young-Walters agreed and said Staff would also love to see that area redeveloped. The Commissioners discussed the area impacted, differences between zoning districts, and options for businesses in the area. Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner von Oven moved, Commissioner Noyes seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning restaurants in the BN District. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE CONCERNING RESIDENTIAL DEVELOPMENT LANDSCAPE SCREENING Mr. Young-Walters gave history, noting in 2004, the City made a change to the Zoning Code adding the Residential Low- and Medium-Density (RLM) District and removed the old Agricultural Preserve (A1) District. When the change was made, every reference to A1 was not removed and RLM was not added to every section that it should have been within the Code. One in particular that was missed was landscaping standards. As Mr. Young-Walters was looking, the R4 district seemed out of place, which is a District that allows both detached single-family homes and twin homes and falls within the category of a Low-Density District. City Code exempts single-family housing from most of the landscaping provisions (except density-related ones), and in reading through the provisions it says things like “x percentage of the total development value must be spent on plantings, there must be foundation plantings, etc.” These are intended for things like apartment 230 Planning Commission Minutes – May 17, 2022 5 complexes, industrial building, and large townhome projects. The City does not look at a single- family home and say they do not have $15,000 in hostas surrounding the house therefore are in violation of landscape standards. Staff felt it appropriate to make it explicit that a duplex or twin home would have the same exemptions as a standalone single-family home and not subject to those planting standards. He showed a table that breaks out how landscape standards between different zoning districts are treated. He explained the different densities of vegetation and landscape requirements, noting higher density locations require higher density vegetation. Mr. Young-Walters clarified what they are doing with this is saying those minimum planting and landscaping valuation standards do not apply to single-family housing. Commissioner Schwartz asked how the buffer yard examples factor in. Mr. Young-Walters replied if one goes by a wider buffer the City multiplies the plat by .4 and because the developer has granted more space between one development and another, they do not need as much density of plantings. Commissioner Schwartz asked if the City dictates the types of plantings. Mr. Young-Walter replied yes and no. They have a list of approved plants and the standards that require no more than 30% of the same family, 20% of the same genus, and 10% of the same species. Commissioner Goff asked Mr. Young-Walters to speak to the three alternatives and differences between them on Page 41. Mr. Young-Walters noted the first would have created a break between attached and detached housing types where duplexes would not be treated like detached single-family homes and instead would be treated like an apartment building. Staff is proposing Option 2, which concerns multi- family versus single-family. Attached units of three dwelling units or more will begin to be considered a townhouse or row house and would get the higher screening requirements. Regarding the Option 3, Mr. Young-Walters does not think it should be in here at all. This option would not have looked at housing types at all and instead makes all landscaping entirely dependent upon land- use guidance. He noted this is somewhat present anyways, because of the fact that none of these are exempt from the four-unit break or threshold. Option 3 is basically keeping the current system with no tweaking except cleaning up the Districts that do not exist. Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner Goff moved, Commissioner Alto seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning residential development landscape screening. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC HEARING: AMENDMENT TO CHANHASSEN CITY CODE TO ADD A 30-DAY TIME LIMIT FOR COURT APPEALS OF ZONING DECISIONS 231 Planning Commission Minutes – May 17, 2022 6 Mr. Young-Walters stated the City Attorney has recommended the City amend City Code regarding this item. A district court case came down and another City had a premise saying if one disagrees with a City Council decision on a variance they have 30 days to appeal at the district court or it is final. He shared that someone tried to appeal a decision after that 30 days and the court said no and dismissed the appeal. The reason Staff would recommend this amendment is to provide a clear process, provide certainty for the developer or homeowner who requested the variance. This is helpful for all parties and clarifies the Statute of Limitations. The City Attorney recommended this for all of Chapter 20, not just for variances, as she believes the decision would hold for all zoning decisions. Therefore Staff is adding it to cover any decision by the City Council under Chapter 20. Chairman von Oven opened the public hearing. There were no public comments. Chairman von Oven closed the public hearing. Commissioner Alto moved, Commissioner Noyes seconded that the Chanhassen Planning Commission recommends that the City Council adopt the proposed amendment to Chapter 20 of the City Code concerning district court appeal deadlines. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPROVAL OF MINUTES: Commissioner Goff noted the summary minutes of the Planning Commission meeting dated April 19, 2022 as presented. CITY COUNCIL ACTION UPDATE: Mr. Young-Walters updated the Commissioners noting the City Council approved an amendment to the Dakota Retail Site Plan Agreement at a work session. Staff was directed to investigate the possibility of short-term rental licensing; the Erhart Farms subdivision was approved, as was the 855 Pleasant View Road subdivision. The City Council approved the Code amendment relating to outdoor storage of water craft but the April 1 to October 1 timeframe was approved. Mr. Young-Walters reminded the Commissioners that the next Planning Commission meeting has been cancelled. ADJOURNMENT: Commissioner Schwartz moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 8:19 p.m. Submitted by MacKenzie Young-Walters Associate Planner Prepared by Jean Steckling Senior Admin. Support Specialist 232 City Council Item June 27, 2022 Item Receive Senior Commission Minutes dated May 20, 2022 File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Senior Commission Minutes dated May 20, 2022." Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Senior Commission Minutes dated May 20, 2022 233 1 CHANHASSEN SENIOR COMMISSION MINUTES May 20, 2022 MEMBERS PRESENT:Jerry Cerchia, Bhakti Modi, Ruth Lunde, Linda Haight, Jim Camarata, Kara Cassidy, Susan Kibler. MEMBERS ABSENT: Dorina Tipton STAFF PRESENT: Sharmeen Al-Jaff. GUESTS PRESENT: Dawn Plumer, Linnéa Fonnest. APPROVAL OF AGENDA: Commissioner Camarata moved to approve the Agenda. Commissioner Haight seconded the motion. All voted in favor and the motion carried. SENIOR COMMISSION MINUTES DATED APRIL 15, 2022: Commissioner Haight moved to approve the minutes. Commissioner Camarata seconded the motion. All voted in favor and the motion carried. CARVER COUNTY CDA- ALLISON STREICH, DEPUTY DIRECTOR – SESSION II - CARVER OAKS: Allison Streich summarized the findings from the first session and stated that the revisions recommended by the Commission are in progress. She focused on the “Universal Design” aspect of the building. The intent is to submit the application to the Minnesota Housing. Recommendations included: Guest room in the building for visiting family Bench at the front door of the building for residents waiting to be picked up. Grab Bars in the showers. Levers as door openers Coordination of vaccine clinics Coordination of transportation for groceries or food delivery. Promote intergenerational programs since this is a community of multiple buildings with varying age groups. 50+ EXPO Mary Blazanin has arranged September 29, 2022 10:30 am – 2:30 pm as the date for the Expo which will be held at the Recreation Center. A draft itinerary of the events was shared. Chairman Cerchia requested the commissioners make themselves available to assist on the day of the Expo. 4TH OF JULY BINGO EVENT: The Senior Commission is continuing to contact businesses within the community and request gifts for the 4th of July Bingo event. . 234 Chanhassen Senior Commission Minutes – May 20, 2022 2 ACT ON ALZHIEMER’S UPDATE-JULY 3RD PROMOTIONAL TABLE: Staff reserved a table. Commissioners will be needed to staff the table on the day of the event. ARBOR DAY UPDATE: Chairman Cerchia attended the event, which was held at Curry Farms Park on Saturday, May 7. The attendees included residents, children City Council members and Jill Sinclair, Environmental Resources Coordinator. The group planted 19 trees. Commissioner Lunde stated that the Rotary Club collaborated with the City and planted 24 trees along Highway 101. MEMORIAL DAY-MONDAY, MAY 31, 2021 The Commission will participate by raising funds for Veterans Court. Staff is working on the posters and getting updated numbers on participants. Chairman Cerchia and Commissioner Kibler will be at the event. SENIOR COMMISSION COMMENTS:Dawn Plumer provided the following: The Free Community Testing site at the Waconia Event Center is open through May 25th every Wednesday 4:pm – 7 pm Public Health is planning a second COVID booster vaccine clinic for CDA senior apartment to happen in June. Linnéa Fonnest informed the commission that the Library is offering a three part series under the Generations category. Show Me Something For example, teens could show seniors how to use technology to create art, explain the appeal of manga/anime/cosplay, and more of what people 55-95 might be curious about. Seniors could show teens how to make a positive first impression, non-tech games and hobbies, and more. It’s up to you. Each person who signs up to Show Something will have a table for demonstrations Tell Me Something Pairs of older adults (age 55+) and pairs of teens (ages 12-18) can sit together and chat using a set of basic instructions and conversation starter cards. Every 10 minutes, a librarian will signal the teens to move to another pair of seated seniors for a new conversation. Each person who participates in at least 6 conversations will receive a certificate for Community Engagement Hours. Held outside on the plaza between the Chanhassen Library and the Senior Center or inside the Senior Center in case of severe weather. Presented in partnership with the Chanhassen Senior Center and funded by the Friends of the Chanhassen Library. ADJOURNMENT: Chairman Cerchia called for meeting adjournment. Commissioner Cassidymoved to adjourn; Commissioner Camarata seconded the motion. All voted in favor and the motion carried. Prepared and submitted by Sharmeen Al-Jaff, Senior Planner 235 City Council Item June 27, 2022 Item Receive Environmental Commission Minutes dated May 11, 2022 File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Environmental Commission Minutes dated May 11, 2022." Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 236 Environmental Commission Minutes dated May 11, 2022 237 1 Chanhassen Environmental Commission (EC) Chanhassen City Hall, Fountain Conference Room 6:00 pm May 11, 2022 Members Present: Kristin Fulkerson, Leslie Elhadi, Scot Lacek, Julia Adams, Greg Hawks, Markus Fischer, Scott Grefe, and Kaisa Buckholz Members Absent: Staff Present: Jill Sinclair, Environmental Resources Specialist Visitors: none Minutes: April minutes were approved. Regional Environmental Commission conference review: Greg, Leslie and Kaisa attended the state conference held at Ridgedale Library in Minnetonka. There were about 30-40 commissioners in attendance, down from pre-pandemic conferences. Greg said there were 3 speakers. The first spoke about carbon reduction plans; the second talked about EV chargers; the third talked about MN Cities Climate Caucus promoting climate change issues. The Commission conference was first held 5 years ago and took a break for the Covid years. It’s starting up slowly again. July 3rd Trade Fair table: Greg said that the watershed district has an aquifer display. Maybe the commission could have a QR code to a video so that people could get more info about aquifers. The commission could make a poster about aquifers. The display might be too complex for a quick demo for passers-by. The goal is to educate people on not polluting water and groundwater. The commission could use different sizes of orbs and different size screens to show how things get percolated through the soil layers. Could have a QR code to info on that. The commission could also make a water table. Markus would like a fact sheet on assets and liabilities of how water is used. What’s the message going to be? ‘Protect our water.’ ‘This is what it takes to get water to you, don’t waste it.’ Maybe the commission could put a dollar amount on the cost of wells, water towers and treatment plants to show how it costs everyone. Have a water conservation theme and use a board with vials and separate activities to show how water is consumed. Make it a game to see if you have enough water. Give choices such as watering the lawn, cooking dinner, etc. Could have an example of the average use (use pie charts with percentages). Make a poster with water use – how much each activity uses – and recommend actions for water savings. Make a display sign with water use, tips on water conservation, do a game, have a QR code to WaterWise and show where your water comes from. Laminate the pa- gov. kids test or enlarge and post behind the table - ‘Test Your Water Sense’ questions. Meeting adjourned abruptly at 7:32? pm for tornado warning Minutes prepared by Jill Sinclair 238 City Council Item June 27, 2022 Item Receive Economic Development Commission Minutes dated May 10, 2022 File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives the Economic Development Commission Minutes dated May 10, 2022." Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 239 Economic Development Commission Minutes dated May 10, 2022 240 CHANHASSEN ECONOMIC DEVELOPMENT COMMISSION REGULAR MEETING MAY 10, 2022 Vice Chair Kressler called the meeting to order at 7:02 p.m. MEMBERS PRESENT: Vice Chair David Kressler, Commissioners Duke Zurek, Chris Freeman, and Stacy Goff. MEMBERS ABSENT: Chair Eric Anderson. STAFF PRESENT: Bob Generous, Senior Planner. PUBLIC PRESENT: None. APPROVAL OF MINUTES: APPROVE ECONOMIC DEVELOPMENT COMMISSION MINUTES OF APRIL 12, 2022. Member Zurek moved, Member Freeman seconded to approve the Minutes of the Economic Development Commission meeting dated April 12, 2022. All voted in favor and the motion carried unanimously with a vote of 4 to 0. DISCUSSION ITEMS: 1. Third Party Food Delivery Fees Mr. Generous sent out 16 letters to Chanhassen restaurants and received one response which he emailed to the Commissioners from a gentleman who wanted to come this evening but had to work and requests the City discuss putting a cap on third-party food delivery fees. Mr. Generous did some research and found that some services can be up to 30% of the purchase with delivery fees, credit card processing, and an advertising fee for the businesses. The restaurants are saying their margins are very tight and when they send food out through these third-party delivery systems, they lose money. However, they feel they must be involved with them because that is where people are ordering, especially over the past two years during Covid. He asked the Commissioners if this is something the City should pursue. Vice Chair Kressler thought the information Mr. Generous sent out was fantastic and tremendously helpful because he did not know the basic workings either. The fact that restaurants get taken on both ends of this, feeling as though they cannot do without the third- party delivery businesses but they get charged high fees to utilize the services makes him want to 241 Economic Development Commission – May 10, 2022 2 help out the businesses in town. Vice Chair Kressler is generally in favor of market forces and less regulation but thinks there might be room for some sort of cap and if the EDC recommends that they should take into consideration what the challenges would be to monitor and enforce. Member Zurek agrees the data was excellent. He asked to clarify about the Minnesota House of Representatives committee that met in January of last year and asked if that went through. Mr. Generous replied it did not leave the committee and there was not a lot of political support. Member Freeman stated if they do it at the City level, even ignoring the pros and cons, it will be litigated. Therefore, they are signing up for the City to incur legal bills and asked if that is really the City’s place. He noted there are five or six delivery services competing in the City and asked why the City should step in and try to regulate competition of a new industry that made a lot more sense in 2020 and 2021 when people were literally forbidden to go into restaurants. The fact that there is competition, especially for the business owner who said he is losing money with the delivery service, Freeman asked why he is doing business with them as there are other services out there. He noted some Chanhassen residents may have no problem paying 40-50% over for the convenience. Who are they as a City to say they are forbidden from having that service? Member Goff agreed and said it is not reasonable to expect a restaurant not to use a delivery service. People want the convenience of having their food delivered and she thinks if the consumer is willing to pay the extra fee, that fee gets passed on to the consumer and they can make that choice. If a hamburger is $10, she thinks the restaurant should get the $10 and does not like that they are getting a 30% cut on already very slim margins. She is not convinced that a cap is the answer and thinks litigation is a big thing and is still pending. Member Goff believes the restaurant should be able to negotiate the fees with each delivery service as they are not transparent and have hidden fees. She thinks there needs to be more education out there for the consumer, as well. Member Zurek thinks it might be a bit before its time for the City to go much deeper right now as it may be something that comes back in a couple of months. As they see what other cities are doing and learn from them, as well as get more feedback from business owners, perhaps it is something to revisit down the road. Member Goff would like to hear more from business owners about what they want. Member Freeman noted they have to be careful about only hearing one side of the argument, as well. The Commissioners discussed the item including educating the public on what restaurants are in town, how they are impacted with fees, surveying the population about what is important to 242 Economic Development Commission – May 10, 2022 3 them, as well as ways to work with the Chamber of Commerce and Buy Chanhassen, and they will continue to monitor and receive more information about the delivery services and fees. 2. Review 2022 Work Program Member Freeman thinks the Work Plan seems very ambitious, noting much of it said “work on this” rather than have a definitive product by the end of the year. He asked if there is anything available from the State Development Agency regarding a class on economic development in Minnesota so he can learn more. Mr. Generous shared the Economic Development Staff job will be published this month. Member Zurek noted in June 2021 the Communication Manager did a feedback survey for developers and business owners and asked if Mr. Generous recalled that survey. Mr. Generous noted that was a request to see if the Communication Manager could do the survey, but there was not any work performed. He noted through the Carver County Community Development Agency there was a presentation given and Mr. Generous can see if that person can come back in to speak to the Commissioners. Member Zurek thinks it was very helpful to see the work that was completed in 2021 and the vision going forward. It would also be helpful to prioritize the work and how to go after those priorities. Mr. Generous spoke with the City Manager about a joint meeting with the City Council, who said the EDC should have an item they’d like to focus on and bring to the Council. He suggested the EDC develop that survey, question, or strategy and present it to the City Council to see if that is the direction they want to go. Member Zurek asked if there has been promotion specific to businesses and suggested the EDC look at what questions they would ask, receive feedback to understand from local businesses what they see as priority, and then take the feedback and come up with a specific action that could help the partnership with the City Council. That would then would identify and inform the EDC’s work going forward. Member Freeman asked if the City Council targets specific industries they would like to bring into the City. Mr. Generous replied not specifically, however there are some business clusters within the City such as the marketing industry. 243 Economic Development Commission – May 10, 2022 4 Member Freeman noted Maple Grove targeted the bio-pharmaceutical industry and if Chanhassen was pursuing any types of industry they could custom-tailor their messaging to attract those types of businesses. Mr. Generous noted previous Commissions wanted Chanhassen to be a destination, for example for Paisley Park. It would be interesting to hear what businesses think would help them grow. Member Freeman thinks that is a good question: do they want to be a destination, a place people drive to for good jobs, a place people come on weekends or on vacation, a destination for people all around the country or localities around here because of the best paying jobs and best companies, or do they want to be a destination that people aspire to have a house in because it is the best place to live? These are all very different outcomes for the City, and he asked do they want a mix in the City? He thinks the EDC’s job is to be a cog that helps facilitate information up to the City Council and out to the businesses on the communication loop. He would like to know what is attractive and what is unattractive to the City Council. Member Zurek agreed a conversation with the City Council would be helpful to see if they have things already established or would like the EDC to generate that ideation and present the findings. The Commissioners discussed the process of surveying residents and/or businesses and getting on a City Council Work Session agenda for an informal conversation about the direction they would like the EDC to go. 3. Business Subsidy The Commissioners discussed the issue noting they need more information before they go down the path of subsidy. Mr. Generous noted this was to provide guidance from the City. He is unaware of the City doing any tax abatement, but they have done TIF although now it is mostly on the residential side. They work through Carver County or Department of Employment and Economic Development (DEED) to get additional funding in to the community. Vice Chair Anderson noted they will table this agenda item to a future meeting when they have more information and knowledge. ADMINISTRATIVE PRESENTATION: None. CORRESPONDENCE DISCUSSION: None. 244 Economic Development Commission – May 10, 2022 5 ADJOURNMENT: Vice Chair Kressler shared he and his wife decided to build a house outside of Chanhassen and hope to have it completed and move by the end of the year. He will stay on the EDC as long as it makes sense and as long as he is here in the City. Zurek moved, Freeman seconded to adjourn the Economic Development Commission meeting at 8:10 p.m. Submitted by Bob Generous Senior Planner Prepared by Amy Weidman Administrative Support Specialist 245 City Council Item June 27, 2022 Item Approve Claims Paid dated June 27, 2022 File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council Approves Claims Paid dated June 27, 2022." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on June 27, 2022: Check Numbers Amounts 177590 - 177689 $596,603.16 ACH Payments $171,150.92 Total All Claims $767,754.08 246 BUDGET RECOMMENDATION ATTACHMENTS Check Summary Check Summary ACH Check Detail Check Detail ACH 247 Accounts Payable User: Printed: dwashburn 6/17/2022 11:22 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount ARAMAR ARAMARK Refreshment Services, LLC 06/09/2022 0.00 2,434.14177590 BanHil Banner Hill Design 06/09/2022 0.00 884.03177591 BCATRA BCA 06/09/2022 0.00 165.00177592 CENENE CENTERPOINT ENERGY MINNEGASCO 06/09/2022 0.00 2,405.29177593 ChaCud Charles Cudd Company 06/09/2022 0.00 5,050.00177594 COLWMELI Melinda Colwell 06/09/2022 0.00 665.00177595 CORMAI CORE & MAIN LP 06/09/2022 0.00 423.39177596 CROCOL CROWN COLLEGE 06/09/2022 0.00 350.00177597 CUSPOO CUSTOM POOLS 06/09/2022 0.00 1,000.00177598 DecBaseC Deck and Basement Co 06/09/2022 0.00 500.00177599 EARAND Earl F Andersen Inc 06/09/2022 0.00 208.95177600 Enterpr Enterprise FM Trust 06/09/2022 0.00 2,137.81177601 ENVSOL ENVISIO SOLUTIONS INC 06/09/2022 0.00 20,000.00177602 FerEnt Ferguson Enterprises, Inc. #1657 06/09/2022 0.00 64.17177603 ferwat Ferguson Waterworks #2518 06/09/2022 0.00 57,754.71177604 FESSOU FESTIVAL SOUND AND LIGHTING 06/09/2022 0.00 1,200.00177605 gonhom GONYEA HOMES 06/09/2022 0.00 11,975.00177606 HERLAN HERMAN'S LANDSCAPE SUPPLIES INC 06/09/2022 0.00 760.00177607 HilJef Jeffrey & Sarah Hildebrand 06/09/2022 0.00 500.00177608 HorTay Taylor Hornnes 06/09/2022 0.00 45.00177609 HUELIF HUELIFE 06/09/2022 0.00 1,650.00177610 INTCOD International Code Council Inc 06/09/2022 0.00 145.00177611 Lennar Lennar 06/09/2022 0.00 18,220.00177612 METCO2 METROPOLITAN COUNCIL 06/09/2022 0.00 217,038.58177613 MNSaf Minnesota Safety Council 06/09/2022 0.00 1,250.00177614 MutcMarc Marc S. Mutchler 06/09/2022 0.00 750.00177615 NaaJeAn Jesse & Andrea Naab 06/09/2022 0.00 19.11177616 PinPes Pinnacle Pest Control 06/09/2022 0.00 680.00177617 PreDec Precision Decks LLC 06/09/2022 0.00 250.00177618 prehea Precision Heating and Cooling Inc 06/09/2022 0.00 181.25177619 ResEnv Resource Environmental Solutions, LLC 06/09/2022 0.00 2,466.00177620 RicRem Richter Remodeling, LLC 06/09/2022 0.00 500.00177621 RMBENV RMB Environmental Laboratories Inc 06/09/2022 0.00 104.00177622 RodVal Val Roder 06/09/2022 0.00 350.00177623 SeiAnn Anne Seibert 06/09/2022 0.00 50.00177624 SHEWIL SHERWIN WILLIAMS 06/09/2022 0.00 107.85177625 SOFHOU SOFTWARE HOUSE INTERNATIONAL 06/09/2022 0.00 1,117.70177626 SOUSUB Southwest Suburban Publishing 06/09/2022 0.00 1,447.67177627 pritan Priya Tandon 06/09/2022 0.00 200.00177628 TayEle Taylor Electric Company, LLC 06/09/2022 0.00 7,432.00177629 TeeJay Tee Jay North, Inc.06/09/2022 0.00 204.00177630 TimSav TimeSaver Off Site Secretarial, Inc 06/09/2022 0.00 1,031.00177631 TruGre TruGreen Processing Center 06/09/2022 0.00 1,825.00177632 WastMana Waste Management of Minnesota, Inc 06/09/2022 0.00 1,494.70177633 WerTom Tom Wertish 06/09/2022 0.00 100.00177634 WSDPER WS & D PERMIT SERVICE 06/09/2022 0.00 1,021.06177635 Alliance Alliance Parts Truck and Trailer 06/16/2022 0.00 240.16177636 Page 1AP Checks by Date - Summary by Check Number (6/17/2022 11:22 AM) 248 Check No Check DateVendor NameVendor No Void Checks Check Amount AMETES AMERICAN TEST CENTER 06/16/2022 0.00 2,820.00177637 APAGRO APACHE GROUP 06/16/2022 0.00 394.50177638 BanTit Banker Title 06/16/2022 0.00 29.49177639 BCATRA BCA 06/16/2022 0.00 15.00177640 BERCOF BERRY COFFEE COMPANY 06/16/2022 0.00 642.41177641 BRYROC BRYAN ROCK PRODUCTS INC 06/16/2022 0.00 441.29177642 BucEll Ellen & Jerry Buckner 06/16/2022 0.00 73.75177643 CENENE CENTERPOINT ENERGY MINNEGASCO 06/16/2022 0.00 1,278.93177644 CenLin CenturyLink 06/16/2022 0.00 64.00177645 ChaDom Dominika Chartier 06/16/2022 0.00 250.00177646 CLACCO CLASS C COMPONENTS INC 06/16/2022 0.00 70.78177647 COMASP Commercial Asphalt Co 06/16/2022 0.00 1,292.07177648 CUBFOO CUB FOODS 06/16/2022 0.00 57.00177649 CUSPOO CUSTOM POOLS 06/16/2022 0.00 2,000.00177650 DAKSUP DAKOTA SUPPLY GROUP 06/16/2022 0.00 5,246.45177651 DEMCON DEM-CON LANDFILL 06/16/2022 0.00 5,372.36177652 DIVEPLUM Diversified Plumbing and Heating Inc 06/16/2022 0.00 30.08177653 EGRWIN EGRESS WINDOW GUY AND MORE 06/16/2022 0.00 250.00177654 ENVEQU Environmental Equipment & Services Inc 06/16/2022 0.00 843.59177655 FACMOT FACTORY MOTOR PARTS COMPANY 06/16/2022 0.00 429.27177656 GatSha Sharon Gatto 06/16/2022 0.00 100.00177657 GRABAR GRAYBAR 06/16/2022 0.00 11,674.40177658 GRELAK GREAT LAKES COCA-COLA DISTRIBUTION LLC06/16/2022 0.00 658.06177659 GuaEnt Guava Entertainment 06/16/2022 0.00 500.00177660 HanTro Troy Hanratty 06/16/2022 0.00 500.00177661 HenTod Todd Henry 06/16/2022 0.00 250.00177662 INDSCH INDEPENDENT SCHOOL DIST 112 06/16/2022 0.00 3,562.43177663 LacSal Lacount Sales, LLC 06/16/2022 0.00 77.40177664 LakTitl Lake Title, LLC 06/16/2022 0.00 60.73177665 LANEQ1 Lano Equipment 06/16/2022 0.00 952.50177666 LEAINS LEAGUE OF MN CITIES INS TRUST 06/16/2022 0.00 100,444.00177667 MCKMED McKesson Medical-Surgical Inc 06/16/2022 0.00 142.97177668 MetHol Metronet Holdings, LLC 06/16/2022 0.00 55.31177669 MNSec Minnesota Secrtary of State - Notary 06/16/2022 0.00 120.00177670 MINTRO MINNESOTA TROPHIES & GIFTS 06/16/2022 0.00 635.47177671 MTIDIS MTI DISTRIBUTING INC 06/16/2022 0.00 337.36177672 NORASP NORTHWEST ASPHALT INC 06/16/2022 0.00 41,617.38177673 PILDRY PILGRIM DRY CLEANERS 06/16/2022 0.00 422.76177674 pipser Pipe Services Corporation 06/16/2022 0.00 684.00177675 PitBow Pitney Bowes Inc.06/16/2022 0.00 105.00177676 PreDec Precision Decks LLC 06/16/2022 0.00 750.00177677 RAITRE RAINBOW TREE COMPANY 06/16/2022 0.00 1,042.45177678 RMBENV RMB Environmental Laboratories Inc 06/16/2022 0.00 104.00177679 schcom Schwickert Company 06/16/2022 0.00 8,206.95177680 SHATRE Shadywood Tree Experts and Landscaping 06/16/2022 0.00 10,460.00177681 SHEWIL SHERWIN WILLIAMS 06/16/2022 0.00 24.59177682 SIRLIN SIR LINES-A-LOT 06/16/2022 0.00 18,089.55177683 ShaMde SMSC Organics Recycling Facility 06/16/2022 0.00 591.80177684 SOFHOU SOFTWARE HOUSE INTERNATIONAL 06/16/2022 0.00 282.00177685 SouRen Southwest Rental & Sales 06/16/2022 0.00 30.99177686 WelCons Welsh Construction 06/16/2022 0.00 3,500.00177687 WicJoh John Wickenhauser 06/16/2022 0.00 21.46177688 ZACKS ZACK'S INC.06/16/2022 0.00 601.06177689 Report Total (100 checks): 596,603.16 0.00 Page 2AP Checks by Date - Summary by Check Number (6/17/2022 11:22 AM) 249 Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 6/17/2022 11:28 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH BOLMEN BOLTON & MENK INC 06/09/2022 0.00 2,424.00 ACH carcou Carver County 06/09/2022 0.00 32,295.24 ACH CONCUT CONCRETE CUTTING & CORING INC 06/09/2022 0.00 915.00 ACH EMEAUT EMERGENCY AUTOMOTIVE TECH INC 06/09/2022 0.00 508.04 ACH engwat Engel Water Testing Inc 06/09/2022 0.00 625.00 ACH GOPSTA GOPHER STATE ONE-CALL INC 06/09/2022 0.00 788.40 ACH HANTHO HANSEN THORP PELLINEN OLSON 06/09/2022 0.00 240.50 ACH HOOPTHRE Hoops & Threads LLC 06/09/2022 0.00 30.00 ACH INDLAN Indoor Landscapes Inc 06/09/2022 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 06/09/2022 0.00 17.11 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 06/09/2022 0.00 5,413.88 ACH KRESER KREMER SERVICES 06/09/2022 0.00 565.60 ACH HokkLaur Laurie A. Hokkanen 06/09/2022 0.00 414.97 ACH Marco Marco Inc 06/09/2022 0.00 1,010.00 ACH MERACE MERLINS ACE HARDWARE 06/09/2022 0.00 975.59 ACH MidAqu Midwest Aqua Care, Inc 06/09/2022 0.00 1,620.00 ACH MINGER MINGER CONSTRUCTION 06/09/2022 0.00 8,127.67 ACH MVEC MN VALLEY ELECTRIC COOP 06/09/2022 0.00 6,061.56 ACH OREAUT O'Reilly Automotive Inc 06/09/2022 0.00 388.79 ACH PRALAW PRAIRIE LAWN & GARDEN 06/09/2022 0.00 7.06 ACH MINCON SUMMIT COMPANIES 06/09/2022 0.00 3,213.00 ACH UniAth Universal Athletic Services, Inc. 06/09/2022 0.00 124.53 ACH WATSON WATSON COMPANY 06/09/2022 0.00 430.55 ACH WSB WSB & ASSOCIATES INC 06/09/2022 0.00 49,527.57 ACH CAMKNU CAMPBELL KNUTSON 06/16/2022 0.00 18,298.01 ACH CAMBAR CAMPION BARROW & ASSOCIATES 06/16/2022 0.00 555.00 ACH carcou Carver County 06/16/2022 0.00 2,891.00 ACH FASCOM FASTENAL COMPANY 06/16/2022 0.00 129.24 ACH FORAME FORCE AMERICA INC 06/16/2022 0.00 173.62 ACH HBSpe H&B Specialized Products Inc 06/16/2022 0.00 2,823.00 ACH HeaStr Health Strategies 06/16/2022 0.00 128.75 ACH AlHiJuli Juli Al-Hilwani 06/16/2022 0.00 75.00 ACH MausKerr Kerry Maus 06/16/2022 0.00 481.50 ACH MacEme Macqueen Emergency Group 06/16/2022 0.00 1,570.03 ACH METCO Metropolitan Council, Env Svcs 06/16/2022 0.00 9,840.60 ACH METFOR METROPOLITAN FORD 06/16/2022 0.00 16.08 ACH MidAqu Midwest Aqua Care, Inc 06/16/2022 0.00 550.00 ACH MinPum Minnesota Pump Works 06/16/2022 0.00 736.00 ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 06/16/2022 0.00 3,569.96 ACH MVEC MN VALLEY ELECTRIC COOP 06/16/2022 0.00 200.69 ACH POMTIR POMP'S TIRE SERVICE INC 06/16/2022 0.00 1,702.80 ACH PREMRM PRECISE MRM LLC 06/16/2022 0.00 598.00 ACH PreWat Premium Waters, Inc 06/16/2022 0.00 93.49 ACH QUAFLO Quality Flow Systems Inc 06/16/2022 0.00 292.75 ACH IMPPOR Rent N Save Portable Services 06/16/2022 0.00 928.00 ACH SafVeh Safety Vehicle Solutions 06/16/2022 0.00 2,650.00 Page 1 of 2 250 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH SUBCHE SUBURBAN CHEVROLET 06/16/2022 0.00 1,410.71 ACH USABLU USA BLUE BOOK 06/16/2022 0.00 81.32 ACH WATSON WATSON COMPANY 06/16/2022 0.00 503.95 ACH WMMUE WM MUELLER & SONS INC 06/16/2022 0.00 4,863.26 ACH ZEEMED ZEE MEDICAL SERVICE 06/16/2022 0.00 77.10 Report Total:0.00 171,150.92 Page 2 of 2 251 AP Check Detail-Checks User: dwashburn Printed: 6/17/2022 11:32:40 AM Last Name Acct 1 Amount Check Date Description Alliance Parts Truck and Trailer 101-1320-4140 240.16 6/16/2022 Supplies 240.16 6/16/2022 Alliance Parts Truck and Trailer 240.16 AMERICAN TEST CENTER 101-1320-4530 425.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 101-1310-4530 200.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 700-0000-4530 300.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 101-1370-4530 300.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 101-1220-4530 575.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 700-0000-4530 750.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 701-0000-4530 175.00 6/16/2022 Annual Safety Inspection AMERICAN TEST CENTER 101-1320-4530 95.00 6/16/2022 Annual Safety Inspection 2,820.00 6/16/2022 AMERICAN TEST CENTER 2,820.00 APACHE GROUP 101-1170-4300 394.50 6/16/2022 Supplies 394.50 6/16/2022 APACHE GROUP 394.50 ARAMARK Refreshment Services, LLC 101-1170-4110 156.22 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 81.00 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 575.14 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 227.44 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 79.15 6/9/2022 Office Supplies AP - Check Detail-Checks (6/17/2022)Page 1 of 20 252 Last Name Acct 1 Amount Check Date Description ARAMARK Refreshment Services, LLC 101-1170-4110 79.15 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 502.86 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 79.15 6/9/2022 Office Supplies ARAMARK Refreshment Services, LLC 101-1170-4110 654.03 6/9/2022 Office Supplies 2,434.14 6/9/2022 ARAMARK Refreshment Services, LLC 2,434.14 Banker Title 701-0000-2020 16.82 6/16/2022 Refund - 25.52900350 Banker Title 700-0000-2020 8.68 6/16/2022 Refund - 25.52900350 Banker Title 720-0000-2020 3.49 6/16/2022 Refund - 25.52900350 Banker Title 700-0000-2020 0.50 6/16/2022 Refund - 25.52900350 29.49 6/16/2022 Banker Title 29.49 Banner Hill Design 720-7202-4300 884.03 6/9/2022 City Hall/City Center Plants 884.03 6/9/2022 Banner Hill Design 884.03 BCA 101-1120-4300 165.00 6/9/2022 Criminal Background Investigation 165.00 6/9/2022 BCA 101-1120-4300 15.00 6/16/2022 Background Investigation 15.00 6/16/2022 BCA 180.00 BERRY COFFEE COMPANY 101-1170-4110 577.41 6/16/2022 Office supplies BERRY COFFEE COMPANY 101-1170-4110 65.00 6/16/2022 Office supplies 642.41 6/16/2022 AP - Check Detail-Checks (6/17/2022)Page 2 of 20 253 Last Name Acct 1 Amount Check Date Description BERRY COFFEE COMPANY 642.41 BRYAN ROCK PRODUCTS INC 420-0000-4150 441.29 6/16/2022 Materials 441.29 6/16/2022 BRYAN ROCK PRODUCTS INC 441.29 Buckner Ellen & Jerry 101-0000-2033 73.75 6/16/2022 Overpayment Refund - Permit P2022-01715 - 7360 Longview Cir 73.75 6/16/2022 Buckner Ellen & Jerry 73.75 CENTERPOINT ENERGY MINNEGASCO 700-7043-4321 801.40 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1190-4321 716.73 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1600-4321 21.80 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 700-7019-4321 383.96 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 700-0000-4321 23.06 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1170-4321 318.49 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1550-4321 112.99 6/9/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 26.86 6/9/2022 Monthly Service 2,405.29 6/9/2022 CENTERPOINT ENERGY MINNEGASCO 700-0000-4321 58.58 6/16/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1370-4321 468.58 6/16/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 58.57 6/16/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1171-4321 33.10 6/16/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1530-4321 79.87 6/16/2022 Monthly Service CENTERPOINT ENERGY MINNEGASCO 101-1220-4321 580.23 6/16/2022 Monthly Service 1,278.93 6/16/2022 CENTERPOINT ENERGY MINNEGASCO 3,684.22 CenturyLink 700-0000-4324 32.00 6/16/2022 Monthly Service CenturyLink 701-0000-4324 32.00 6/16/2022 Monthly Service AP - Check Detail-Checks (6/17/2022)Page 3 of 20 254 Last Name Acct 1 Amount Check Date Description 64.00 6/16/2022 CenturyLink 64.00 Charles Cudd Company 101-0000-2073 4,800.00 6/9/2022 Erosion Control - 7401 Frontier Trail - Permit 2020-02477 Charles Cudd Company 101-0000-2073 250.00 6/9/2022 Erosion Control - 7401 Frontier Trail - Permit 2021-03888 5,050.00 6/9/2022 Charles Cudd Company 5,050.00 Chartier Dominika 101-0000-2073 250.00 6/16/2022 Erosion Control - Permit 2021-01320 - 6345 Minnewashta Woods Dri 250.00 6/16/2022 Chartier Dominika 250.00 CLASS C COMPONENTS INC 101-1320-4240 70.78 6/16/2022 Clothing 70.78 6/16/2022 CLASS C COMPONENTS INC 70.78 Colwell Melinda 101-1560-4300 665.00 6/9/2022 Mah Jongg Instructor Fee 665.00 6/9/2022 Colwell Melinda 665.00 Commercial Asphalt Co 420-0000-4150 1,292.07 6/16/2022 Materials 1,292.07 6/16/2022 Commercial Asphalt Co 1,292.07 CORE & MAIN LP 701-0000-4150 374.99 6/9/2022 Materials AP - Check Detail-Checks (6/17/2022)Page 4 of 20 255 Last Name Acct 1 Amount Check Date Description CORE & MAIN LP 700-0000-4550 48.40 6/9/2022 Materials 423.39 6/9/2022 CORE & MAIN LP 423.39 CROWN COLLEGE 101-1220-4370 350.00 6/9/2022 EMT/EMR Refresher 350.00 6/9/2022 CROWN COLLEGE 350.00 CUB FOODS 101-1220-4290 27.20 6/16/2022 Supplies CUB FOODS 101-1220-4290 29.80 6/16/2022 Supplies 57.00 6/16/2022 CUB FOODS 57.00 CUSTOM POOLS 101-0000-2073 500.00 6/9/2022 Erosion Control - 7560 Fawn Hill Road - Permit 2020-02109 CUSTOM POOLS 101-0000-2073 500.00 6/9/2022 Erosion Control - 2165 Wynsong Lane - Permit 2018-00722 1,000.00 6/9/2022 CUSTOM POOLS 101-0000-2073 1,500.00 6/16/2022 Erosion Control - Permit 2020-01440 - 9195 Eagle Ridge Rd CUSTOM POOLS 101-0000-2073 500.00 6/16/2022 Erosion Control - Permit 2020-00725 - 1827 Marigold Ct 2,000.00 6/16/2022 CUSTOM POOLS 3,000.00 DAKOTA SUPPLY GROUP 700-0000-4550 22.00 6/16/2022 Supplies DAKOTA SUPPLY GROUP 700-0000-4550 188.71 6/16/2022 Supplies DAKOTA SUPPLY GROUP 700-0000-4550 1,207.19 6/16/2022 Supplies DAKOTA SUPPLY GROUP 700-0000-4550 3,828.55 6/16/2022 Supplies 5,246.45 6/16/2022 AP - Check Detail-Checks (6/17/2022)Page 5 of 20 256 Last Name Acct 1 Amount Check Date Description DAKOTA SUPPLY GROUP 5,246.45 Deck and Basement Co 101-0000-2073 250.00 6/9/2022 Erosion Control - 7254 Purple Parkway - Permit 2022-01134 Deck and Basement Co 101-0000-2073 250.00 6/9/2022 Erosion Control - 2165 Paisley Path - Permit 2022-00875 500.00 6/9/2022 Deck and Basement Co 500.00 DEM-CON LANDFILL 101-1320-4150 5,372.36 6/16/2022 Street Sweepings 5,372.36 6/16/2022 DEM-CON LANDFILL 5,372.36 Diversified Plumbing and Heating Inc 101-1250-3306 30.00 6/16/2022 Duplicate Payment - 1850 Pioneer Trl Diversified Plumbing and Heating Inc 101-0000-2022 0.08 6/16/2022 Duplicate Payment- 1850 Pioneer Trl 30.08 6/16/2022 Diversified Plumbing and Heating Inc 30.08 Earl F Andersen Inc 101-1320-4560 208.95 6/9/2022 Supplies 208.95 6/9/2022 Earl F Andersen Inc 208.95 EGRESS WINDOW GUY AND MORE 101-0000-2073 250.00 6/16/2022 Erosion Control - Permit 2021-04441 - 6511 White Dove Dr 250.00 6/16/2022 EGRESS WINDOW GUY AND MORE 250.00 Enterprise FM Trust 770-1376-4412 1,426.75 6/9/2022 Lease - 214L Enterprise FM Trust 770-1376-4412 711.06 6/9/2022 Lease - 140L AP - Check Detail-Checks (6/17/2022)Page 6 of 20 257 Last Name Acct 1 Amount Check Date Description 2,137.81 6/9/2022 Enterprise FM Trust 2,137.81 Environmental Equipment & Services Inc 101-1320-4120 843.59 6/16/2022 Supplies 843.59 6/16/2022 Environmental Equipment & Services Inc 843.59 ENVISIO SOLUTIONS INC 210-0000-4300 20,000.00 6/9/2022 Subscription 20,000.00 6/9/2022 ENVISIO SOLUTIONS INC 20,000.00 FACTORY MOTOR PARTS COMPANY 101-1550-4120 108.27 6/16/2022 Supplies FACTORY MOTOR PARTS COMPANY 101-1370-4170 321.00 6/16/2022 Fuel 429.27 6/16/2022 FACTORY MOTOR PARTS COMPANY 429.27 Ferguson Enterprises, Inc. #1657 101-1550-4510 64.17 6/9/2022 Materials 64.17 6/9/2022 Ferguson Enterprises, Inc. #1657 64.17 Ferguson Waterworks #2518 701-1384-4556 28,594.00 6/9/2022 Water Meter Replacement Project Ferguson Waterworks #2518 700-1384-4556 28,594.00 6/9/2022 Water Meter Replacement Project Ferguson Waterworks #2518 700-0000-4550 367.32 6/9/2022 Materials Ferguson Waterworks #2518 700-0000-4550 199.39 6/9/2022 Materials 57,754.71 6/9/2022 AP - Check Detail-Checks (6/17/2022)Page 7 of 20 258 Last Name Acct 1 Amount Check Date Description Ferguson Waterworks #2518 57,754.71 FESTIVAL SOUND AND LIGHTING 101-1600-4300 1,200.00 6/9/2022 Audio equipment 1,200.00 6/9/2022 FESTIVAL SOUND AND LIGHTING 1,200.00 Gatto Sharon 720-7202-4130 100.00 6/16/2022 Tree Rebate 100.00 6/16/2022 Gatto Sharon 100.00 GONYEA HOMES 101-0000-2073 2,325.00 6/9/2022 Erosion Control - 9280 Eagle Ridge Rd - Permit 2021-00024 GONYEA HOMES 101-0000-2073 3,100.00 6/9/2022 Erosion Control - 6950 Lucy Ridge Ln - Permit 2021-00026 GONYEA HOMES 101-0000-2073 2,300.00 6/9/2022 Erosion Control - 9130 Eagle Ridge Road - Permit 2020-04174 GONYEA HOMES 101-0000-2073 2,150.00 6/9/2022 Erosion Control - 9225 Eagle Ridge Road - Permit 2020-04531 GONYEA HOMES 101-0000-2073 2,100.00 6/9/2022 Erosion Control - 740 Hawkcrest Circle - Permit 2021-00398 11,975.00 6/9/2022 GONYEA HOMES 11,975.00 GRAYBAR 101-1350-4120 11,674.40 6/16/2022 Supplies 11,674.40 6/16/2022 GRAYBAR 11,674.40 GREAT LAKES COCA-COLA DISTRIBUTION LLC 101-1540-4130 658.06 6/16/2022 Supplies 658.06 6/16/2022 GREAT LAKES COCA-COLA DISTRIBUTION LLC 658.06 Guava Entertainment 101-1620-4345 500.00 6/16/2022 Summer Concert Series AP - Check Detail-Checks (6/17/2022)Page 8 of 20 259 Last Name Acct 1 Amount Check Date Description 500.00 6/16/2022 Guava Entertainment 500.00 Hanratty Troy 101-0000-2073 500.00 6/16/2022 Erosion Control - Permit 2020-02625 - 4110 Pipewood Lane 500.00 6/16/2022 Hanratty Troy 500.00 Henry Todd 101-0000-2073 250.00 6/16/2022 Erosion Control - Permit 2020-03268 - 7471 Saratoga Drive 250.00 6/16/2022 Henry Todd 250.00 HERMAN'S LANDSCAPE SUPPLIES INC 720-7207-4150 760.00 6/9/2022 Materials 760.00 6/9/2022 HERMAN'S LANDSCAPE SUPPLIES INC 760.00 Hildebrand Jeffrey & Sarah 101-0000-2073 500.00 6/9/2022 Erosion Control - 8714 Osprey Lane - Permit 2021-00757 500.00 6/9/2022 Hildebrand Jeffrey & Sarah 500.00 Hornnes Taylor 720-7202-4130 45.00 6/9/2022 Tree Rebate 45.00 6/9/2022 Hornnes Taylor 45.00 HUELIFE 101-1320-4370 150.00 6/9/2022 Insights Profile HUELIFE 101-1120-4370 150.00 6/9/2022 Insights Profile AP - Check Detail-Checks (6/17/2022)Page 9 of 20 260 Last Name Acct 1 Amount Check Date Description HUELIFE 101-1320-4370 150.00 6/9/2022 Insights Profile HUELIFE 101-1530-4370 150.00 6/9/2022 Insights Profile HUELIFE 101-1120-4370 150.00 6/9/2022 Insights Profile HUELIFE 700-0000-4370 75.00 6/9/2022 Insights Profile HUELIFE 701-0000-4370 75.00 6/9/2022 Insights Profile HUELIFE 101-1120-4370 150.00 6/9/2022 Insights Profile HUELIFE 700-0000-4370 75.00 6/9/2022 Insights Profile HUELIFE 101-1250-4370 150.00 6/9/2022 Insights Profile HUELIFE 101-1260-4370 150.00 6/9/2022 Insights Profile HUELIFE 101-1160-4370 150.00 6/9/2022 Insights Profile HUELIFE 701-0000-4370 75.00 6/9/2022 Insights Profile 1,650.00 6/9/2022 HUELIFE 1,650.00 INDEPENDENT SCHOOL DIST 112 101-1530-4320 1,832.36 6/16/2022 Utilities INDEPENDENT SCHOOL DIST 112 101-1530-4321 1,730.07 6/16/2022 Utilities 3,562.43 6/16/2022 INDEPENDENT SCHOOL DIST 112 3,562.43 International Code Council Inc 101-1250-4360 145.00 6/9/2022 Membership - Eric Tessman - 0117650 145.00 6/9/2022 International Code Council Inc 145.00 Lacount Sales, LLC 700-0000-4120 77.40 6/16/2022 Supplies 77.40 6/16/2022 Lacount Sales, LLC 77.40 Lake Title, LLC 700-0000-2020 1.87 6/16/2022 Utility Refund Lake Title, LLC 720-0000-2020 9.65 6/16/2022 Utility Refund Lake Title, LLC 701-0000-2020 30.39 6/16/2022 Utility Refund Lake Title, LLC 700-0000-2020 18.82 6/16/2022 Utility Refund AP - Check Detail-Checks (6/17/2022)Page 10 of 20 261 Last Name Acct 1 Amount Check Date Description 60.73 6/16/2022 Lake Title, LLC 60.73 Lano Equipment 101-1320-4120 54.50 6/16/2022 Equipment Lano Equipment 101-1550-4260 898.00 6/16/2022 Equipment 952.50 6/16/2022 Lano Equipment 952.50 LEAGUE OF MN CITIES INS TRUST 101-0000-2017 51,526.00 6/16/2022 Workers Comp LEAGUE OF MN CITIES INS TRUST 780-1145-4483 48,918.00 6/16/2022 Insurance 100,444.00 6/16/2022 LEAGUE OF MN CITIES INS TRUST 100,444.00 Lennar 101-0000-2073 1,600.00 6/9/2022 Erosion Control - 2165 Paisley Path - Permit 2019-02768 Lennar 101-0000-2073 2,150.00 6/9/2022 Erosion Control - 1953 Paisley Path - Permit 2020-00094 Lennar 101-0000-2073 2,000.00 6/9/2022 Erosion Control - 7290 Purple Parkway - Permit 2019-03295 Lennar 101-0000-2073 1,600.00 6/9/2022 Erosion Control - 7278 Purple Parkway - Permit 2019-03311 Lennar 101-0000-2073 1,620.00 6/9/2022 Erosion Control - 7266 Purple Parkway - Permit 2019-03312 Lennar 101-0000-2073 1,700.00 6/9/2022 Erosion Control - 7142 Alphabet Street - Permit 2020-04507 Lennar 101-0000-2073 2,150.00 6/9/2022 Erosion Control - 7253 Rogers Court - Permit 2019-03237 Lennar 101-0000-2073 1,500.00 6/9/2022 Erosion Control - 2105 Paisley Path - Permit 2019-03313 Lennar 101-0000-2073 1,900.00 6/9/2022 Erosion Control - 7289 Rogers Court - Permit 2020-04530 Lennar 101-0000-2073 2,000.00 6/9/2022 Erosion Control - 7265 Rogers Court - Permit 2019-03238 18,220.00 6/9/2022 Lennar 18,220.00 McKesson Medical-Surgical Inc 101-1560-4120 142.97 6/16/2022 Supplies 142.97 6/16/2022 AP - Check Detail-Checks (6/17/2022)Page 11 of 20 262 Last Name Acct 1 Amount Check Date Description McKesson Medical-Surgical Inc 142.97 Metronet Holdings, LLC 700-7043-4324 55.31 6/16/2022 Monthly Service 55.31 6/16/2022 Metronet Holdings, LLC 55.31 METROPOLITAN COUNCIL 701-0000-4509 217,038.58 6/9/2022 Waste Water 217,038.58 6/9/2022 METROPOLITAN COUNCIL 217,038.58 Minnesota Safety Council 101-1560-4300 230.00 6/9/2022 Classes Minnesota Safety Council 101-1110-4300 1,020.00 6/9/2022 Classes 1,250.00 6/9/2022 Minnesota Safety Council 1,250.00 Minnesota Secrtary of State - Notary 101-1120-4360 120.00 6/16/2022 Notary - Amy Weidman 120.00 6/16/2022 Minnesota Secrtary of State - Notary 120.00 MINNESOTA TROPHIES & GIFTS 101-1600-4130 635.47 6/16/2022 Supplies 635.47 6/16/2022 MINNESOTA TROPHIES & GIFTS 635.47 MTI DISTRIBUTING INC 101-1550-4120 337.36 6/16/2022 Supplies 337.36 6/16/2022 AP - Check Detail-Checks (6/17/2022)Page 12 of 20 263 Last Name Acct 1 Amount Check Date Description MTI DISTRIBUTING INC 337.36 Mutchler Marc S.101-1620-4300 750.00 6/9/2022 Summer Concert Series Performance 750.00 6/9/2022 Mutchler Marc S. 750.00 Naab Jesse & Andrea 700-0000-2020 4.55 6/9/2022 Utility Refund Naab Jesse & Andrea 720-0000-2020 4.46 6/9/2022 Utility Refund Naab Jesse & Andrea 700-0000-2020 0.87 6/9/2022 Utility Refund Naab Jesse & Andrea 701-0000-2020 9.23 6/9/2022 Utility Refund 19.11 6/9/2022 Naab Jesse & Andrea 19.11 NORTHWEST ASPHALT INC 420-0000-4751 41,617.38 6/16/2022 Materials 41,617.38 6/16/2022 NORTHWEST ASPHALT INC 41,617.38 PILGRIM DRY CLEANERS 101-1220-4300 422.76 6/16/2022 Cleaning 422.76 6/16/2022 PILGRIM DRY CLEANERS 422.76 Pinnacle Pest Control 101-1530-4300 80.00 6/9/2022 Professional Services Pinnacle Pest Control 700-0000-4300 210.00 6/9/2022 Professional Services Pinnacle Pest Control 101-1150-4300 80.00 6/9/2022 Professional Services Pinnacle Pest Control 701-0000-4300 80.00 6/9/2022 Professional Services Pinnacle Pest Control 101-1170-4300 150.00 6/9/2022 Professional Services Pinnacle Pest Control 101-1550-4300 80.00 6/9/2022 Professional Services 680.00 6/9/2022 AP - Check Detail-Checks (6/17/2022)Page 13 of 20 264 Last Name Acct 1 Amount Check Date Description Pinnacle Pest Control 680.00 Pipe Services Corporation 720-7207-4570 684.00 6/16/2022 Service 684.00 6/16/2022 Pipe Services Corporation 684.00 Pitney Bowes Inc.101-1120-4410 105.00 6/16/2022 Equipment rental 105.00 6/16/2022 Pitney Bowes Inc. 105.00 Precision Decks LLC 101-0000-2073 250.00 6/9/2022 Erosion Control - 7252 Rogers Court - Permit 2021-02558 250.00 6/9/2022 Precision Decks LLC 101-0000-2073 500.00 6/16/2022 Erosion Control - Permit 2021-02538 - 6651 Minnewashta Parkway Precision Decks LLC 101-0000-2073 250.00 6/16/2022 Erosion Control - Permit 2021-04254 - 6491 Bretton Way 750.00 6/16/2022 Precision Decks LLC 1,000.00 Precision Heating and Cooling Inc 101-1250-3305 181.25 6/9/2022 Permit Refund - 7864 Harvest Ln - Permit 2022-01736 181.25 6/9/2022 Precision Heating and Cooling Inc 181.25 RAINBOW TREE COMPANY 720-7202-4300 948.00 6/16/2022 Treatment RAINBOW TREE COMPANY 720-7202-4300 94.45 6/16/2022 Treatment 1,042.45 6/16/2022 AP - Check Detail-Checks (6/17/2022)Page 14 of 20 265 Last Name Acct 1 Amount Check Date Description RAINBOW TREE COMPANY 1,042.45 Resource Environmental Solutions, LLC 720-7202-4300 2,466.00 6/9/2022 Hwy 61 Roundabout Mgmt 2,466.00 6/9/2022 Resource Environmental Solutions, LLC 2,466.00 Richter Remodeling, LLC 101-0000-2073 500.00 6/9/2022 Erosion Control - 6390 Pleasant View Cv - Permit 2021-05012 500.00 6/9/2022 Richter Remodeling, LLC 500.00 RMB Environmental Laboratories Inc 720-0000-4300 104.00 6/9/2022 Beach Monitoring 104.00 6/9/2022 RMB Environmental Laboratories Inc 720-0000-4300 104.00 6/16/2022 Beach Monitoring 104.00 6/16/2022 RMB Environmental Laboratories Inc 208.00 Roder Val 101-1560-4300 350.00 6/9/2022 Chair Yoga 350.00 6/9/2022 Roder Val 350.00 Schwickert Company 101-1370-4530 160.00 6/16/2022 Service Schwickert Company 101-1190-4530 904.76 6/16/2022 Equipment Schwickert Company 101-1170-4530 2,707.00 6/16/2022 Equipment Schwickert Company 101-1370-4530 844.11 6/16/2022 Equipment Schwickert Company 101-1370-4530 2,796.08 6/16/2022 Equipment Schwickert Company 101-1190-4530 795.00 6/16/2022 Equipment AP - Check Detail-Checks (6/17/2022)Page 15 of 20 266 Last Name Acct 1 Amount Check Date Description 8,206.95 6/16/2022 Schwickert Company 8,206.95 Seibert Anne 720-7204-4901 50.00 6/9/2022 Waterwise Rebate 50.00 6/9/2022 Seibert Anne 50.00 Shadywood Tree Experts and Landscaping 720-7202-4300 1,065.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 450.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 735.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 3,000.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 110.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 2,475.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 2,175.00 6/16/2022 Tree Removal Shadywood Tree Experts and Landscaping 720-7202-4300 450.00 6/16/2022 Tree Removal 10,460.00 6/16/2022 Shadywood Tree Experts and Landscaping 10,460.00 SHERWIN WILLIAMS 101-1550-4150 107.85 6/9/2022 Materials 107.85 6/9/2022 SHERWIN WILLIAMS 700-0000-4120 24.59 6/16/2022 Supplies 24.59 6/16/2022 SHERWIN WILLIAMS 132.44 SIR LINES-A-LOT 420-0000-4751 18,089.55 6/16/2022 Painting 18,089.55 6/16/2022 AP - Check Detail-Checks (6/17/2022)Page 16 of 20 267 Last Name Acct 1 Amount Check Date Description SIR LINES-A-LOT 18,089.55 SMSC Organics Recycling Facility 720-7201-4300 591.80 6/16/2022 Yard Waste Disposal - May 591.80 6/16/2022 SMSC Organics Recycling Facility 591.80 SOFTWARE HOUSE INTERNATIONAL 760-1160-4216 1,117.70 6/9/2022 Annual Renewal - Bluebeam Revu Licenses 1,117.70 6/9/2022 SOFTWARE HOUSE INTERNATIONAL 760-1160-4216 282.00 6/16/2022 Adobe Acrobat Pro License 282.00 6/16/2022 SOFTWARE HOUSE INTERNATIONAL 1,399.70 Southwest Rental & Sales 101-1320-4120 30.99 6/16/2022 Supplies 30.99 6/16/2022 Southwest Rental & Sales 30.99 Southwest Suburban Publishing 101-1110-4340 91.88 6/9/2022 Advertising Southwest Suburban Publishing 101-1110-4340 51.45 6/9/2022 Advertising Southwest Suburban Publishing 101-1310-4340 110.26 6/9/2022 Advertising Southwest Suburban Publishing 101-1110-4340 475.92 6/9/2022 Advertising Southwest Suburban Publishing 101-1600-4340 274.40 6/9/2022 Advertising Southwest Suburban Publishing 101-1110-4340 62.48 6/9/2022 Advertising Southwest Suburban Publishing 101-1110-4340 25.73 6/9/2022 Advertising Southwest Suburban Publishing 101-1310-4340 80.85 6/9/2022 Advertising Southwest Suburban Publishing 101-1600-4340 274.70 6/9/2022 Advertising 1,447.67 6/9/2022 Southwest Suburban Publishing 1,447.67 AP - Check Detail-Checks (6/17/2022)Page 17 of 20 268 Last Name Acct 1 Amount Check Date Description Tandon Priya 101-0000-1027 200.00 6/9/2022 Concert Series Concessions startup 200.00 6/9/2022 Tandon Priya 200.00 Taylor Electric Company, LLC 101-1350-4565 5,982.00 6/9/2022 Service Work Taylor Electric Company, LLC 101-1550-4300 810.00 6/9/2022 Service Work Taylor Electric Company, LLC 101-1350-4565 640.00 6/9/2022 Service Work 7,432.00 6/9/2022 Taylor Electric Company, LLC 7,432.00 Tee Jay North, Inc.101-1190-4510 204.00 6/9/2022 Service 204.00 6/9/2022 Tee Jay North, Inc. 204.00 TimeSaver Off Site Secretarial, Inc 210-0000-4300 1,031.00 6/9/2022 Meeting Notes 1,031.00 6/9/2022 TimeSaver Off Site Secretarial, Inc 1,031.00 TruGreen Processing Center 700-7019-4150 75.00 6/9/2022 Lawn Service TruGreen Processing Center 700-7043-4150 77.00 6/9/2022 Lawn Service TruGreen Processing Center 202-1192-4150 217.00 6/9/2022 Lawn Service TruGreen Processing Center 101-1550-4300 117.00 6/9/2022 Lawn Service TruGreen Processing Center 101-1550-4300 112.00 6/9/2022 Lawn Service TruGreen Processing Center 101-1550-4300 97.00 6/9/2022 Lawn Service TruGreen Processing Center 101-1550-4300 1,130.00 6/9/2022 Lawn Service 1,825.00 6/9/2022 TruGreen Processing Center 1,825.00 AP - Check Detail-Checks (6/17/2022)Page 18 of 20 269 Last Name Acct 1 Amount Check Date Description Waste Management of Minnesota, Inc 101-1550-4350 539.02 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 101-1220-4350 34.26 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 101-1170-4350 231.92 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 720-7202-4329 77.27 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 700-0000-4350 17.12 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 101-1190-4350 271.30 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 101-1370-4350 137.00 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 720-7202-4329 81.76 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 101-1220-4350 87.93 6/9/2022 Monthly Service Waste Management of Minnesota, Inc 701-0000-4350 17.12 6/9/2022 Monthly Service 1,494.70 6/9/2022 Waste Management of Minnesota, Inc 1,494.70 Welsh Construction 101-0000-2076 3,500.00 6/16/2022 Meter Deposit 3,500.00 6/16/2022 Welsh Construction 3,500.00 Wertish Tom 720-7204-4901 100.00 6/9/2022 Waterwise Rebate 100.00 6/9/2022 Wertish Tom 100.00 Wickenhauser John 700-0000-4310 10.73 6/16/2022 Google Circuit Wickenhauser John 701-0000-4310 10.73 6/16/2022 Google Circuit 21.46 6/16/2022 Wickenhauser John 21.46 WS & D PERMIT SERVICE 101-1250-3301 1,021.06 6/9/2022 Permit refund - 7640 Crimson Bay Rd - Permit P2021-06211 1,021.06 6/9/2022 AP - Check Detail-Checks (6/17/2022)Page 19 of 20 270 Last Name Acct 1 Amount Check Date Description WS & D PERMIT SERVICE 1,021.06 ZACK'S INC.700-0000-4120 200.35 6/16/2022 Supplies ZACK'S INC.101-1550-4120 200.36 6/16/2022 Supplies ZACK'S INC.101-1320-4120 200.35 6/16/2022 Supplies 601.06 6/16/2022 ZACK'S INC. 601.06 596,603.16 AP - Check Detail-Checks (6/17/2022)Page 20 of 20 271 AP Check Detail-ACH User: dwashburn Printed: 6/17/2022 11:33:33 AM Last Name Acct 1 Amount Check Date Description Al-Hilwani Juli 101-1539-4343 75.00 6/16/2022 Pickleball Lessons 75.00 6/16/2022 Al-Hilwani Juli 75.00 BOLTON & MENK INC 601-6049-4300 2,104.00 6/9/2022 2022 Street Rehab BOLTON & MENK INC 101-1310-4300 320.00 6/9/2022 Th5 Trunk Watermain Relocation 2,424.00 6/9/2022 BOLTON & MENK INC 2,424.00 CAMPBELL KNUTSON 101-1140-4302 18,298.01 6/16/2022 Legal Services 18,298.01 6/16/2022 CAMPBELL KNUTSON 18,298.01 CAMPION BARROW & ASSOCIATES 101-1220-4352 555.00 6/16/2022 Testing 555.00 6/16/2022 CAMPION BARROW & ASSOCIATES 555.00 Carver County 101-1120-4807 28,672.92 6/9/2022 Avienda Carver County 101-1120-4807 3,622.32 6/9/2022 Avienda AP - Check Detail-ACH (6/17/2022)Page 1 of 11 272 Last Name Acct 1 Amount Check Date Description 32,295.24 6/9/2022 Carver County 700-1384-4556 1,445.50 6/16/2022 Water meters Carver County 701-1384-4556 1,445.50 6/16/2022 Water meters 2,891.00 6/16/2022 Carver County 35,186.24 CONCRETE CUTTING & CORING INC 701-0000-4120 -20.00 6/9/2022 Supplies return CONCRETE CUTTING & CORING INC 700-0000-4120 -20.00 6/9/2022 Supplies return CONCRETE CUTTING & CORING INC 101-1320-4120 -20.00 6/9/2022 Supplies return CONCRETE CUTTING & CORING INC 700-0000-4120 325.00 6/9/2022 Supplies CONCRETE CUTTING & CORING INC 701-0000-4120 325.00 6/9/2022 Supplies CONCRETE CUTTING & CORING INC 101-1320-4120 325.00 6/9/2022 Supplies 915.00 6/9/2022 CONCRETE CUTTING & CORING INC 915.00 EMERGENCY AUTOMOTIVE TECH INC 101-1220-4140 508.04 6/9/2022 Supplies 508.04 6/9/2022 EMERGENCY AUTOMOTIVE TECH INC 508.04 Engel Water Testing Inc 700-0000-4300 625.00 6/9/2022 Water samples 625.00 6/9/2022 Engel Water Testing Inc 625.00 FASTENAL COMPANY 720-7207-4150 64.62 6/16/2022 Materials FASTENAL COMPANY 101-1320-4150 64.62 6/16/2022 Materials 129.24 6/16/2022 AP - Check Detail-ACH (6/17/2022)Page 2 of 11 273 Last Name Acct 1 Amount Check Date Description FASTENAL COMPANY 129.24 FORCE AMERICA INC 700-0000-4120 173.62 6/16/2022 Supplies 173.62 6/16/2022 FORCE AMERICA INC 173.62 GOPHER STATE ONE-CALL INC 400-0000-4300 788.40 6/9/2022 Service Calls 788.40 6/9/2022 GOPHER STATE ONE-CALL INC 788.40 H&B Specialized Products Inc 101-1530-4510 2,823.00 6/16/2022 Replacement 2,823.00 6/16/2022 H&B Specialized Products Inc 2,823.00 HANSEN THORP PELLINEN OLSON 400-0000-1155 240.50 6/9/2022 Lake Place Apartments 240.50 6/9/2022 HANSEN THORP PELLINEN OLSON 240.50 Health Strategies 101-1220-4352 128.75 6/16/2022 Testing 128.75 6/16/2022 Health Strategies 128.75 Hokkanen Laurie A.101-1120-4370 414.97 6/9/2022 Meals and Travel 414.97 6/9/2022 AP - Check Detail-ACH (6/17/2022)Page 3 of 11 274 Last Name Acct 1 Amount Check Date Description Hokkanen Laurie A. 414.97 Hoops & Threads LLC 101-1310-4240 30.00 6/9/2022 Custom Embroidery 30.00 6/9/2022 Hoops & Threads LLC 30.00 Indoor Landscapes Inc 101-1170-4300 187.00 6/9/2022 June Plant Service 187.00 6/9/2022 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 101-1170-4110 17.11 6/9/2022 Office Supplies 17.11 6/9/2022 Innovative Office Solutions LLC 17.11 KIMLEY HORN AND ASSOCIATES INC 601-6043-4300 5,107.88 6/9/2022 Minnewashta Parkway Rehab KIMLEY HORN AND ASSOCIATES INC 400-0000-1155 306.00 6/9/2022 Private Development 5,413.88 6/9/2022 KIMLEY HORN AND ASSOCIATES INC 5,413.88 KREMER SERVICES 101-1320-4520 565.60 6/9/2022 Service Work 565.60 6/9/2022 KREMER SERVICES 565.60 Macqueen Emergency Group 101-1220-4530 709.55 6/16/2022 Equipment Macqueen Emergency Group 101-1220-4530 283.55 6/16/2022 Repair Macqueen Emergency Group 101-1220-4530 283.55 6/16/2022 Repair Macqueen Emergency Group 101-1220-4120 293.38 6/16/2022 Supplies AP - Check Detail-ACH (6/17/2022)Page 4 of 11 275 Last Name Acct 1 Amount Check Date Description 1,570.03 6/16/2022 Macqueen Emergency Group 1,570.03 Marco Inc 720-0000-4410 50.50 6/9/2022 Equipment rental Marco Inc 701-0000-4410 101.00 6/9/2022 Equipment rental Marco Inc 700-0000-4410 101.00 6/9/2022 Equipment rental Marco Inc 101-1170-4410 757.50 6/9/2022 Equipment rental 1,010.00 6/9/2022 Marco Inc 1,010.00 Maus Kerry 101-1539-4343 481.50 6/16/2022 Line dancing lessons 481.50 6/16/2022 Maus Kerry 481.50 MERLINS ACE HARDWARE 700-0000-4150 38.92 6/9/2022 Materials MERLINS ACE HARDWARE 101-1320-4150 56.00 6/9/2022 Materials MERLINS ACE HARDWARE 101-1220-4290 77.79 6/9/2022 Materials MERLINS ACE HARDWARE 101-1540-4130 44.56 6/9/2022 Supplies MERLINS ACE HARDWARE 101-1220-4150 91.99 6/9/2022 Materials MERLINS ACE HARDWARE 701-0000-4150 9.21 6/9/2022 Materials MERLINS ACE HARDWARE 101-1220-4120 93.67 6/9/2022 Supplies MERLINS ACE HARDWARE 101-1530-4130 45.87 6/9/2022 Supplies MERLINS ACE HARDWARE 101-1190-4150 92.00 6/9/2022 Materials MERLINS ACE HARDWARE 101-1170-4150 91.99 6/9/2022 Materials MERLINS ACE HARDWARE 101-1370-4150 73.59 6/9/2022 Materials MERLINS ACE HARDWARE 101-1220-4260 10.94 6/9/2022 Tools MERLINS ACE HARDWARE 700-7043-4120 12.57 6/9/2022 Supplies MERLINS ACE HARDWARE 700-0000-4550 12.22 6/9/2022 Materials MERLINS ACE HARDWARE 101-1550-4151 32.92 6/9/2022 Materials MERLINS ACE HARDWARE 101-1550-4120 163.80 6/9/2022 Supplies MERLINS ACE HARDWARE 101-1170-4510 14.56 6/9/2022 Materials MERLINS ACE HARDWARE 101-1220-4150 12.99 6/9/2022 Materials AP - Check Detail-ACH (6/17/2022)Page 5 of 11 276 Last Name Acct 1 Amount Check Date Description 975.59 6/9/2022 MERLINS ACE HARDWARE 975.59 Metropolitan Council, Env Svcs 701-0000-2023 9,940.00 6/16/2022 May SAC Metropolitan Council, Env Svcs 101-1250-3816 -99.40 6/16/2022 May SAC 9,840.60 6/16/2022 Metropolitan Council, Env Svcs 9,840.60 METROPOLITAN FORD 101-1220-4120 16.08 6/16/2022 Supplies 16.08 6/16/2022 METROPOLITAN FORD 16.08 Midwest Aqua Care, Inc 101-1550-4300 1,230.00 6/9/2022 Lake Ann Midwest Aqua Care, Inc 101-1550-4300 390.00 6/9/2022 Lake Minnewashta 1,620.00 6/9/2022 Midwest Aqua Care, Inc 101-1550-4300 550.00 6/16/2022 Treatment - Lotus Lake 550.00 6/16/2022 Midwest Aqua Care, Inc 2,170.00 MINGER CONSTRUCTION 720-7207-4570 8,127.67 6/9/2022 Cheyenne Trail Storm Sewer Repair 8,127.67 6/9/2022 MINGER CONSTRUCTION 8,127.67 Minnesota Pump Works 701-0000-4551 736.00 6/16/2022 Service Call AP - Check Detail-ACH (6/17/2022)Page 6 of 11 277 Last Name Acct 1 Amount Check Date Description 736.00 6/16/2022 Minnesota Pump Works 736.00 MN DEPT OF LABOR AND INDUSTRY 101-0000-2022 3,642.82 6/16/2022 May permit surcharge MN DEPT OF LABOR AND INDUSTRY 101-1250-3818 -72.86 6/16/2022 May permit surcharge 3,569.96 6/16/2022 MN DEPT OF LABOR AND INDUSTRY 3,569.96 MN VALLEY ELECTRIC COOP 101-1350-4320 29.43 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 101-1600-4320 32.73 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 101-1350-4320 5,111.41 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 700-0000-4320 133.61 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 101-1350-4320 149.11 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 101-1350-4320 79.25 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 701-0000-4320 495.40 6/9/2022 Monthly Service MN VALLEY ELECTRIC COOP 101-1350-4320 30.62 6/9/2022 Monthly Service 6,061.56 6/9/2022 MN VALLEY ELECTRIC COOP 101-1350-4320 200.69 6/16/2022 Monthly Service 200.69 6/16/2022 MN VALLEY ELECTRIC COOP 6,262.25 O'Reilly Automotive Inc 700-0000-4140 44.11 6/9/2022 Supplies O'Reilly Automotive Inc 700-0000-4140 34.25 6/9/2022 Supplies O'Reilly Automotive Inc 101-1550-4120 177.08 6/9/2022 Supplies O'Reilly Automotive Inc 701-0000-4140 9.80 6/9/2022 Supplies O'Reilly Automotive Inc 101-1550-4140 75.19 6/9/2022 Supplies O'Reilly Automotive Inc 101-1320-4120 38.57 6/9/2022 Supplies O'Reilly Automotive Inc 700-0000-4140 9.79 6/9/2022 Supplies 388.79 6/9/2022 AP - Check Detail-ACH (6/17/2022)Page 7 of 11 278 Last Name Acct 1 Amount Check Date Description O'Reilly Automotive Inc 388.79 POMP'S TIRE SERVICE INC 101-1320-4120 194.00 6/16/2022 Supplies POMP'S TIRE SERVICE INC 101-1320-4140 1,508.80 6/16/2022 Supplies 1,702.80 6/16/2022 POMP'S TIRE SERVICE INC 1,702.80 PRAIRIE LAWN & GARDEN 101-1320-4120 7.06 6/9/2022 Supplies 7.06 6/9/2022 PRAIRIE LAWN & GARDEN 7.06 PRECISE MRM LLC 101-1320-4310 273.00 6/16/2022 Subscription PRECISE MRM LLC 101-1320-4310 325.00 6/16/2022 Subscription 598.00 6/16/2022 PRECISE MRM LLC 598.00 Premium Waters, Inc 101-1550-4300 4.00 6/16/2022 Monthly Service Premium Waters, Inc 101-1550-4300 89.49 6/16/2022 Monthly Service 93.49 6/16/2022 Premium Waters, Inc 93.49 Quality Flow Systems Inc 701-0000-4530 292.75 6/16/2022 Repair 292.75 6/16/2022 Quality Flow Systems Inc 292.75 Rent N Save Portable Services 101-1550-4400 928.00 6/16/2022 Portable Restrooms AP - Check Detail-ACH (6/17/2022)Page 8 of 11 279 Last Name Acct 1 Amount Check Date Description 928.00 6/16/2022 Rent N Save Portable Services 928.00 Safety Vehicle Solutions 400-4135-4704 2,650.00 6/16/2022 Safety Equipment 2,650.00 6/16/2022 Safety Vehicle Solutions 2,650.00 SUBURBAN CHEVROLET 700-0000-4140 -47.81 6/16/2022 Supplies - Return SUBURBAN CHEVROLET 700-0000-4140 1,458.52 6/16/2022 Supplies 1,410.71 6/16/2022 SUBURBAN CHEVROLET 1,410.71 SUMMIT COMPANIES 101-1370-4300 525.00 6/9/2022 Monitoring SUMMIT COMPANIES 101-1170-4300 336.00 6/9/2022 Monitoring SUMMIT COMPANIES 101-1550-4300 525.00 6/9/2022 Monitoring SUMMIT COMPANIES 101-1190-4300 525.00 6/9/2022 Monitoring SUMMIT COMPANIES 101-1550-4300 252.00 6/9/2022 Monitoring SUMMIT COMPANIES 700-7019-4300 525.00 6/9/2022 Monitoring SUMMIT COMPANIES 101-1220-4300 525.00 6/9/2022 Monitoring 3,213.00 6/9/2022 SUMMIT COMPANIES 3,213.00 Universal Athletic Services, Inc.101-1807-4130 62.26 6/9/2022 Supplies Universal Athletic Services, Inc.101-1806-4130 62.27 6/9/2022 Supplies 124.53 6/9/2022 Universal Athletic Services, Inc. 124.53 USA BLUE BOOK 700-7019-4120 81.32 6/16/2022 Supplies AP - Check Detail-ACH (6/17/2022)Page 9 of 11 280 Last Name Acct 1 Amount Check Date Description 81.32 6/16/2022 USA BLUE BOOK 81.32 WATSON COMPANY 101-1540-4130 430.55 6/9/2022 Supplies 430.55 6/9/2022 WATSON COMPANY 101-1540-4130 503.95 6/16/2022 Supplies 503.95 6/16/2022 WATSON COMPANY 934.50 WM MUELLER & SONS INC 700-0000-4550 112.00 6/16/2022 Materials WM MUELLER & SONS INC 700-0000-4550 168.00 6/16/2022 Materials WM MUELLER & SONS INC 700-0000-4150 271.15 6/16/2022 Materials WM MUELLER & SONS INC 700-0000-4550 1,268.07 6/16/2022 Materials WM MUELLER & SONS INC 700-0000-4550 2,284.04 6/16/2022 Materials WM MUELLER & SONS INC 700-0000-4550 760.00 6/16/2022 Materials 4,863.26 6/16/2022 WM MUELLER & SONS INC 4,863.26 WSB & ASSOCIATES INC 720-7025-4300 2,299.25 6/9/2022 2021 Pond Maintenance Project WSB & ASSOCIATES INC 720-0000-4300 34.80 6/9/2022 2022 GIS/AMS Support Services WSB & ASSOCIATES INC 101-1110-4300 5,145.00 6/9/2022 2022 Parks Referendum Task Force WSB & ASSOCIATES INC 720-0000-4300 239.50 6/9/2022 2022 Water Resource Support Services WSB & ASSOCIATES INC 700-0000-4300 34.80 6/9/2022 2022 GIS/AMS Support Services WSB & ASSOCIATES INC 701-0000-4300 34.80 6/9/2022 2022 GIS/AMS Support Services WSB & ASSOCIATES INC 101-1320-4300 34.80 6/9/2022 2022 GIS/AMS Support Services WSB & ASSOCIATES INC 601-6046-4300 4,882.48 6/9/2022 Lake Lucy Road Rehab WSB & ASSOCIATES INC 101-1310-4300 34.80 6/9/2022 2022 GIS/AMS Support Services WSB & ASSOCIATES INC 601-6040-4300 36,632.84 6/9/2022 Galphin Boulevard Improvment Project WSB & ASSOCIATES INC 700-0000-4300 154.50 6/9/2022 WTP Radon and Humidity Mitigation Study 49,527.57 6/9/2022 AP - Check Detail-ACH (6/17/2022)Page 10 of 11 281 Last Name Acct 1 Amount Check Date Description WSB & ASSOCIATES INC 49,527.57 ZEE MEDICAL SERVICE 701-0000-4120 9.63 6/16/2022 Supplies ZEE MEDICAL SERVICE 101-1550-4120 19.28 6/16/2022 Supplies ZEE MEDICAL SERVICE 700-0000-4120 9.63 6/16/2022 Supplies ZEE MEDICAL SERVICE 101-1320-4120 19.28 6/16/2022 Supplies ZEE MEDICAL SERVICE 101-1370-4120 19.28 6/16/2022 Supplies 77.10 6/16/2022 ZEE MEDICAL SERVICE 77.10 171,150.92 AP - Check Detail-ACH (6/17/2022)Page 11 of 11 282 City Council Item June 27, 2022 Item Approve a Massage Therapy Business License for Wildflower Reiki and Massage located at 18924 Lake Drive East - Natasha Reilly File No.ADM 279-014 Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION “The Chanhassen City Council approves a Massage Therapy Business License for Wildflower Reiki and Massage located at 18924 Lake Drive East-Natasha Reilly.” Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND On November 25, 2013 the City Council approved Ordinance No. 584 amending Chapter 10 of the Chanhassen City Code concerning Massage Therapy Business Licensing. The approval of this ordinance required all businesses offering massage therapy, with the exception of chiropractor offices and home occupations, to obtain a license from the City of Chanhassen. The license application includes a $50 license fee and $250 background check fee. The background check is conducted by the Carver County Sheriff’s Office and examines the following: Subject(s): Owner(s) and General Manager(s). Owner must disclose all businesses owned currently and in the past 7 years. 283 Owner must provide 3 character witnesses within the State of Minnesota. Once licensed, business owners are responsible for the following: Maintaining the full name, date of birth, and address of each employee. Truthfully represent their business operations. A license is subject to revocation or suspension. A license holder may be summoned for an administrative hearing for the following reasons: Content of advertising that calls into question the nature of the business. Suspension or revocation of a license in another city DISCUSSION Natasha Reilly submitted a Massage Therapy Business License application for Wildflower Reiki and Massage located at 18924 Lake Drive East on June 1, 2022. A full background check was conducted by Ashley Ullevig, Background Investigator for the Carver County Sheriff’s Office. The background check produced no unfavorable information on Ms. Reilly. BUDGET N/A RECOMMENDATION Staff recommends that the Chanhassen City Council approve a Massage Therapy Business License for Wildflower Reiki and Massage-Natasha Reilly located at 18924 Lake Drive East. ATTACHMENTS Application Property Location Map Ordinance 584 284 285 286 287 He nn e pin Cou n ty P ro perty Ma p Da te : 6/2 /2 02 2 Comm en ts: 1 inc h = 2 00 fee t PAR CEL ID: 18 116 22 220 00 7 OWN ER N AME: N ico la D ell5 Lp PAR CEL AD DRESS: 1 890 2 Lak e D r E, C ha nh asse n MN 5 531 7 PAR CEL AR EA: 1.6 3 ac re s, 71,0 97 sq ft A-T-B: Ab stra ct SAL E PR ICE: SAL E D ATA: SAL E C OD E: ASSESSED 20 21 , PAYABLE 202 2 PROPERT Y TYPE: C omme rcial-Pr efer re d H OM ESTEAD : N on -H ome stea d M AR KET VAL UE: $1,4 25,00 0 TAX TO TAL: $4 4,702 .84 ASSESSED 20 22 , PAYABLE 202 3 PRO PER TY TYPE: C omm erc ial HO MESTEAD: No n-H om es te ad MARKET VALU E: $1 ,4 51 ,0 00 This data (i) is fur nish ed 'A S IS' wit h no represent at ion as t o com ple ten ess or acc urac y ; (ii) is furnis hed w it h n o war rant y of an y k ind; an d (ii i) is not s uitable for lega l, engi neering or surv ey ing purposes . Hen nepin County s hall not be l iable fo r a ny damage, in jury or los s re sul ting f rom this dat a. COP YRIG HT © H EN N EPIN COU N TY 20 2 2 288 AN ORDINANCE AMENDING CHAPTER 10 OF THE CHANHASSEN CITY CODE LICENSING MASSAGE THERAPY BUSINESSES ORDINANCE NO.584 THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: SECTION 1. Chapter 10 of the Chanhassen City Code is amended by adding Article VIII to provide as follows: ARTICLE VIII. MASSAGE THERAPY BUSINESS LICENSING 10-216 POLICY; LICENSE REQUIRED; EXCEPTIONS: A. Findings; Policy. Massage Therapy Businesses are subject to abuses which are contrary to the morals, health, safety and general welfare of the community. Control of these abuses requires intensive efforts of the Sheriff, as well as City departments. These efforts exceed those required to control and regulate other business activities licensed by the City. This concentrated use of City services tends to detract from and reduce the level of service available to the rest of the community and thereby diminishes the ability of the City to promote the general health, welfare, morals and safety of the community. B. License Required. No person shall operate a Massage Therapy Business, either exclusively or in connection with any other business, without being licensed as provided in this Chapter. C. Exceptions. License Exceptions. The following people and businesses are exempt from the provisions of this Chapter while performing activities covered by their professional licenses or professional affiliations: People licensed by the State of Minnesota to practice medicine, surgery, osteopathy, chiropractic, physical therapy, occupational therapy, podiatry and nursing, and people working solely for and under the direction of those individuals; 2. Beauty culturists and barbers licensed by the State of Minnesota who do not hold themselves out to give massages, other than that customarily given in the field and limited to the face, neck and scalp for beautification purposes only; 3. Health care facilities; 172793v.3 RNK: 10/16/2013 289 4. Home occupations; 5. A person or organization providing temporary massage services such as "chair massage" is not required to obtain a massage business license. 10-217 DEFINITIONS: As used in this Chapter, the terms defined in this Section shall have the following meanings ascribed to them: Health Care Facility: A person, association, business, organization or institution providing medical, surgical, dental, chiropractic, osteopathic or physical therapy services where practitioners are licensed by the State of Minnesota. Massage Therapy: The rubbing, stroking, kneading, tapping or rolling of the body of another with the hands or objects for the exclusive purpose of physical fitness, relaxation, and beautification and for no other purpose. Massage Therapy Business: Any premises in which Massage Therapy is practiced, except a residence of the Massage Therapist that is used only by that Massage Therapist for the practice of Massage Therapy at the residence. 10-218 LICENSE; APPLICATION: Application for a Massage Therapy Business license shall be made on forms provided by the City Clerk. The application shall contain: A. The address of the property to be used; B. The names and addresses of the owner, lessee, if any, and the operator or manager; C. Such other information as the Carver County Sheriff may require for the purposes of conducting a background check. If the application is made on behalf of a corporation or a partnership, it shall be accompanied by appropriate business records showing the names and addresses of all individuals having an interest in the business and, in the case of a corporation, the names and addresses of the officers and shareholders. Applicants shall furnish to the City with their application documents establishing the applicant's interest in the premises on which the business will be located. Documentation shall be in the form of a lease, deed, contract for deed or any other document which establishes the applicant's interest. If the application is by a natural person, it shall be signed and sworn to by such person; if by a corporation, by one of the officers; if by a partnership, by one of the partners; and if by an unincorporated association, by the manager or managing officer thereof. 10-219 LICENSE AND INVESTIGATION FEES: The fee for a license is Fifty Dollars 50.00). The fee for the required background investigation is Two Hundred and Fifty Dollars 250.00) The application, investigation, and license fees shall be paid when the application is filed. In the event that the application is denied or if the issued license is revoked, canceled, suspended or surrendered, no part of the license fee shall be returned to the applicant unless by 172793v.3 2 RNK: 10/16/2013 290 City Council action. A separate license shall be obtained for each place of business. The licensee shall display the license in a prominent place in the licensed business at all times. 10-220 GRANTING OR DENIAL OF LICENSES: License applications shall be reviewed by the Sheriff's office and Planning Department. The review shall include background checks of the owner(s) and general manager(s) for a license and inspection of the premises covered by the application to determine whether the premises conform to all requirements of this Chapter and the City Code. Licenses shall be granted or denied by the City Council subject to the provisions of this Chapter. 10-221 CONDITIONS GOVERNING ISSUANCE: A. No license shall be issued if the applicant or any of its owners, managers, employees or agents is a person of bad repute. B. Licenses shall be issued only if the applicant and all of its owners, managers, employees and agents are free of convictions for offenses which involve moral turpitude or which relate directly to such person's ability, capacity or fitness to perform the duties and discharge the responsibilities of the licensed activity. C. Licenses shall be issued only to applicants who have not, within seven (7) years prior to the date of application, been denied licensure or who have not within such period had a same or similar license revoked. D. Licenses shall be issued only to applicants who have provided all of the information requested in the application, have paid the full license fee and have cooperated with the City in review of the application. E. If the applicant is a natural person, a license shall be granted only if such person is eighteen (18) years of age or older. 10-222 RESTRICTIONS AND REGULATIONS: A. Compliance with Law. The licensee and the persons in its employ shall comply with all applicable regulations and laws of the City and State relating to safety and morals. B. Person in Charge; Manager. If the licensee is a partnership or a corporation, the applicant shall designate a person to be manager and in responsible charge of the business. The manager shall remain responsible for the conduct of the business until another suitable person has been designated in writing by the licensee. The licensee shall promptly notify the Sheriff's Department in writing of any such change indicating the name and address of the new manager and the effective date of such change. C. Hours. The licensed premises shall not be open for business nor shall patrons be permitted on the premises between the hours of 1:00 a.m. and 6:00 a.m. 172793v.3 3 RNK: 10/16/2013 291 10-223 REVOCATION AND SUSPENSION OF LICENSE: The license may be revoked, suspended or not renewed by the City Council upon a showing that the licensee has engaged in any of the following conduct: A. Fraud, deception or misrepresentation in connection with the securing of the license. B. Habitual drunkenness or intemperance in the use of drugs, including but not limited to the use of drugs defined in either Federal or State laws, barbiturates, hallucinogenic drugs, amphetamines, benzedrine, dexedrine, or other sedatives, depressants, stimulants, or tranquilizers. C. Conduct contrary to the interests of the public health, safety, welfare or morals. D. Acts demonstrating or involving moral turpitude. E. Failure to fully comply with the requirements of this Chapter. F. Conviction of prostitution or other offense involving moral turpitude by any court of competent jurisdiction. G. Engaging in any conduct which would constitute grounds for refusal to issue a license under this Chapter. SECTION 2. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this 25th day of November, 2013 by the City Council of the City of Chanhassen, Minnesota. ATTEST- 4Z odd Gerhardt, Clerk/Manager Thomas A. Furlong, Mayor 172793v.3 4 RNK: 10/16/2013 292 City Council Item June 27, 2022 Item Approve Temporary On-Sale Liquor License, Chanhassen Rotary Club, Chanhassen Car Parade and Show on September 5, 2022 File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION “The Chanhassen City Council approves the request from the Chanhassen Rotary Club for a temporary on-sale intoxicating liquor license to sell alcoholic beverages at the Chanhassen Car Show Parade on September 5, 2022 in the Chanhassen Dinner Theatre parking lot, contingent upon the receipt of an updated certificate of liquor liability insurance.” Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION The Chanhassen Rotary Club has submitted an application for a temporary on-sale intoxicating liquor license to sell beer at a Car Parade and Show scheduled on Labor Day, September 5, 2022. Liquor sales will take place between 11:30 am and 3:00 pm in the Chanhassen Dinner Theatre parking lot. BUDGET 293 RECOMMENDATION Staff recommends City Council approve the Temporary On Sale Liquor License Application for the Chanhassen Rotary Car Parade & Show event scheduled on September 5, 2022 located in the Chanhassen Dinner Theatre parking lot. Approval is contingent upon receipt of an updated certificate of liquor liability insurance prior to the event. ATTACHMENTS Temporary On Sale Liquor License Application Car Parade & Show Flyer 294 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Address City State Zip Code Name of person making application Business phone Home phone Date(s) of event Club Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid Signature City Clerk or County Official APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County E-mail Address City or County Phone Number CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Microdistillery Small Brewer Please Print Name of City Clerk or County Official 295 Audobon Road Highway 101 Market Street West 78th Street West 78th Street Hig h w a y 5 West 7 9 th StreetG re at Pl ai ns BlvdMarket BlvdPowers BlvdCelebrate Labor Day with Rotary Club of Chanhassen’s Car Parade & Show 200 Classics Expected to be on Parade — 11:30 Start Time — So Many Places to Watch Parade starts west of Audubon Road on 78th Street, then goes east to Great Plains Blvd, moving west on 79th Street, north on Market Blvd and east on Market Street ending at the Dinner Theatres’ parking lot. Up Close at CDT until 3 PM – it’s FREE! Cars will then be on display at Chanhassen Dinner Theatres parking lot for the SHOW. Free visitor parking will be available in the SW Transit ramp. Free Treats for the Kids plus Fun Prize Drawings! Food & Beer at the Car Show! Enjoy food & beverages at Brindisi’s Pub, Dog Park Gourmet Hot Dogs & the Rotary Beer Wagon. Don’t Miss Chanhassen’s Great Labor Day Celebration! Email John DeSanto jgdesanto@aol.com to register, including your name, phone/email and description of vehicle. www.chanhassenrotary.org (go to events)296 The Labor Day Classic Car Show & Parade is brought to you by Rotary Club of Chanhassen, its Sponsors & Business Partners Free Labor Day Classic Car Show Automotive Unlimited Auto Repair Services 952-474-9611 Brown’s Tire & Auto Repair Center 952-934-2155 Christian Brothers Automotive Maintenance & Repair Coming Soon! J&R Complete Auto Repair 952-474-5258 Market Square Free Parking Ramp Car Show Highway 101 Market Stree t West 78th Street West 79 t h S treetG r e a t P l a i ns BlvdPowers BlvdMarket BlvdH i g h w a y 5 LaMettry’s Collision, Glass and More! 952-405-7300 O’Reilly Auto Parts 952-949-1213 Victory Auto Service & Glass 952-358-3535 Wichtermans Custom Upholstery 952-949-3919 S&S Auto & Truck Repair 952-935-4151 TGK Automotive Auto Repair Services 952-368-5000 Rotary Sponsors Make Chanhassen a Top 10 Community 297 City Council Item June 27, 2022 Item Approve Contract with Scanning America File No.Item No: D.9 Agenda Section CONSENT AGENDA Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION "The City Council approves the purchase of document scanning services from Scanning America to convert existing City paper-based backfile documents located at City Hall to digital formats with a total cost of not more than $80,000." Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY BACKGROUND The City maintains a library of City records in paper form in multiple locations throughout City Hall. These records are housed in rolling files, file cabinets and in other bulk storage areas. Accessing and maintaining these paper documents has proved to be highly inefficient due to their locations and the increasing need for City staff to access documents at the same time. Having these records in a centralized electronic format also makes them easier to manage in regards to the City records retention policy. Document Management System In 2002, the City purchased Laserfiche, a digital document management system, and began migrating 298 the paper documents to this system. Documents stored in Laserfiche can also be shared and/or integrated with other City software applications making this an effective central City records repository. All documents being scanned as part of this project will be imported into this system. Backfile Scanning Though new City documents created or received are being imported into the Laserfiche system, there is limited staff time to process the old backfile documents. This work had been done sporadically by City employees who were on short-term disability from their regular jobs, or recently with available time due to the COVID event. Reclaimed Floor Space As the City has added new employees, there is now a need for additional office space. Once the documents located in the rolling files have been converted to electronic files, the paper copies will be destroyed and the space they occupied will be available to be reutilized for this purpose. On July 26, 2021, the City Council approved a contract that provided for the scanning of Building and Engineering files. This contract adds the Administration, Planning, and Fire files. DISCUSSION BUDGET As with the original contract, the City will use the fund balance created by the availability of CARES funding to complete this project. The estimated project cost is $76,545. RECOMMENDATION ATTACHMENTS City of Chanhassen Administration, Planning and Fire Department Scanning Proposal Professional Services Agreement 299 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com May 31, 2022 Richard Rice IT Manager City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 I have written this proposal based on the metric information that you provided regarding the Administration and Planning files as well as the Fire Department’s files. Scanning America Overview Scanning America, Inc. was founded in 1989 as a national document scanning company. Since that time, we have converted billions of images for clients in the US and abroad. Throughout our course, we have maintained our focus on only providing scanning and indexing services. By doing so, we believe provide our clients with the greatest value. We have the ability to scan and index most every type of document that can be found within an organization, including: paper, maps/drawings, microfilm, microfiche, aperture cards, slides/photos, x- rays and more. We are constantly seeking to upgrade our capabilities and equipment to ensure that we remain on the cutting edge of technology and also remain as competitive as possible. Scanning America, OPG-3 and Laserfiche Content Management Software Scanning America partners very closely with OPG-3, Inc. which is recognized as one of the nation’s most successful Laserfiche VARS. We are proud to have such a professional and knowledgeable ally to help support our mutual clients. Scanning America specializes in formatting the converted files and metadata into either Laserfiche Attachable Volumes or Laserfiche Briefcases. This allows the client to simply attach the volumes to their Laserfiche repository. The metadata automatically populates the Laserfiche template fields within the repository and contains pointers to the corresponding file images. Scanning America owns and operates a Laserfiche system within our production facility. The only way that a scanning provider can create the Attachable Volumes and Briefcases is by utilizing the Laserfiche server software along with the LF client licenses. Scanning America has performed these services on literally hundreds of millions of images. 300 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com Physical and Technological Security / SOC 2 Compliance Scanning America recognizes that security is of utmost importance in dealing with our customers’ records and information. We have many levels of both physical and technological security to ensure that all our customers’ information is strictly secured and protected. The policies and procedures that we have in place allow us to remain HIPAA and FERPA compliant. Scanning America is also an SSAE 18, SOC 2, Type ll, Certified Vendor. The SSAE 18 standard is the benchmark compliance report for organizations whose products and services are impacted by compliance with regulatory and industry standards such as privacy and security regulations. Scanning America has successfully completed these audits with no exceptions detected, which is the best result possible. This provides independent third-party verification of Scanning America, Inc. management’s assertion that its policies and procedures are both correctly designed and operating effectively to achieve the control objectives throughout the specified audit period. All SAI employees have undergone pre-hire criminal background checks and must sign confidentiality/non-disclosure agreements. Physical security includes but is not limited to: • All exterior doors require electronic card keys for access • Professionally monitored alarm system • 20+ security cameras in-side and out-side of building (video generated from these cameras is saved for a minimum of 6-months) • Routine evening and night/weekend patrols from private security firm (driving through parking lot/checking doors to be sure they are locked) • Non-escorted guests are never allowed in the building • The production center is staffed 24 hours per day, five days per week At a customer’s request, we will submit for inspection a copy of our Corporate Security Policies, which is a comprehensive document explaining in detail all the procedures that we have in place to ensure the confidentiality and safety of our customers’ information. We would also be pleased to submit a copy of our SOC 2, SSAE 18 Audit Results from The Moore Group. Cyber Liability Coverage Scanning America carries Cyber Liability insurance. This coverage, through Philadelphia Insurance Companies, provides First Party and Third-Party protection, including all the following: • Loss of Digital Assets Coverage • Non-Physical Business Interruption and Extra Expense • Cyber Extortion • Cyber Terrorism • Security Event Costs • Network Security and Privacy Liability • Employee Privacy Liability • Electronic Media Liability 301 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com We feel that this additional coverage brings significant value to our customers, as well as to our organization. Disaster Recovery / Hot Site To ensure seamless disaster recovery and business continuity, Scanning America operates a remote Hot Site. Scanning America’s Hot Site is a disaster recovery location that is set up and ready to go if ever needed. Scanning America staff can arrive and continue to work immediately. Scanning America’s Hot Site has scanning equipment set up, with current data always available, and all primary data center functions copied and maintained off site. In addition to scanning equipment, Scanning America’s Hot Site also hosts QC and Data Entry/Indexing workstations. While having a Disaster Recovery site actively working, in addition to a primary data center, is costly, those additional costs pay off in providing redundancy should disaster strike, ensuring we can keep our clients’ projects on-schedule. Overview of Scanning America’s Project Approach and Production Methodology Initial Implementation Meeting • Within 10 days of acceptance of our proposal, Scanning America will schedule a meeting with the City’s primary staff members along with the OPG-3 team. Talking points for the meeting will be project specifications, pick-up scheduling, establishing a starting timeline as well as expectations on milestone reporting, project completion goals, etc. Document Transportation and Entry into Production • SAI will pick up files at the City’s various locations for transportation to our centralized production center located in Lawrence, Kansas. • If desired, SAI staff can provide boxes and labor to pack the files into boxes. • All physical transportation of client documents will be handled by Scanning America Staff Members. • All SAI staff members and drivers have undergone comprehensive background checks and have signed nondisclosure agreements. • SAI is insured for transportation of valuable documents. • SAI drivers follow Federal Motor Carrier Safety Administration guidelines in terms of number of hours spent driving per day/per week, etc. • Documents and media shall be transported in locked containers. For the purposes of document transportation, a properly provisioned transporting vehicle shall qualify as the locked container. • SAI will not transfer client containers or documents from one vehicle to another while in route. • Any time an SAI employee is not physically loading, unloading or operating an SAI vehicle containing client media, the vehicle will be locked and secured. • SAI staff will attach a bar-coded label to each box/container of client documents prior to loading into the transport vehicle. Each label will be sequentially numbered and state the client name and project number. • Each box/container will be marked with the beginning and ending document range that is contained within it. 302 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com • There will be a delivery/transmittal sheet signed between the City and SAI for each grouping of files picked up at each City location. This will establish a direct chain of custody for the documents. A copy of each receipt will be left at each location and a second copy of all receipts will be sent to the City’s project manager. • Once the boxes arrive at Scanning America’s facility, they will be immediately offloaded into SAI’s climate-controlled warehouse. The documents will be received into SAI’s project management system, eProject. eProject is an internally developed software tool that SAI utilizes to manage all aspects of scanning projects. • Scanning America, Inc. has been providing nationwide transportation of our clients’ documents for over 30 years. Scan on Demand Record Retrievals Scanning America provides clients with ready access to their files throughout the back-file scanning process. Scanning America has a constantly monitored email address, filerequest@scanningamerica.com, where clients can initiate on-demand requests for files in Scanning America’s possession. Upon receipt of an on-demand file request, the authenticity of the request is verified and then the file is located, prepped, scanned, encrypted and transferred electronically to the requesting party. This is normally accomplished within 2-4 hours of the request. We understand that our clients’ access to their files is critical to their operations. eProject eProject is an internally developed software tool that we use to manage all aspects of scanning projects, from receiving boxes thru shipping deliverables, and everything in between. eProject is our single repository for project specifications. Having a single repository for project specifications allows our staff to always have access to the most up to date information. eProject is also where we monitor the progress of our projects. We can tell which boxes have been prepped, scanned, indexed, post-processed, QC’ed, delivered, etc. We also track which of our employees performed each of these functions and what scanning equipment they used. This gives us the advantage of being able to look at the work of particular individuals and to analyze the performance of particular pieces of equipment. Document Preparation Document preparation is the first step in the scanning process. This step involves many tasks that get the paper ready for high-speed scanning, including staple removal, relocation of post-it notes obscuring information, un-folding oversize sheets, etc. Scanning America also inserts bar coded file separation sheets during this process to delineate between the beginning and end of each individual file. Document Scanning As the documents are prepped, they are placed into queue for scanning. Scanning America uses IBML Open Track scanners. IBML scanners lead the industry in quality and performance. We have chosen to use these scanners because they have several key features which make them excellent scanners for back file scanning. They have very effective paper feeding systems that reliably feed individual pages of various sizes and thicknesses. 303 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com We scan the front and back of every piece of paper. We then view large thumbnails of the images on- screen to look for blank images. Blank images are deleted and clients are not charged for them. Also, during this on-screen review; our staff is looking for images which are not accurate representations of the source documents. If any are found, the corresponding paper is located, and the page is rescanned into an accurate likeness of the paper document. All our scanners have ultrasonic double-feed detection that prevents pages from being missed during the scanning process. This process passes a beam of ultrasound through paper as it feeds into the scanner. The sensors can detect even the slightest amount of airspace that exists between any two sheets of paper. It then stops the scanner, and the operator clears the double feed. All of our scanners are regularly maintained by manufacturer-certified technicians and are cleaned and calibrated multiple times per shift by our own staff. Ensuring that all Documents are Scanned Making sure that all documents are scanned is one of the most important parts of any scanning project. Scanning America has gone to great lengths to ensure that no documents are missed. This process starts by breaking documents into batches then numbering and bar-code labeling the batches. Each sticker contains project-specific information, including: Client Name, Project Name, Project Number and Batch number. This ensures that batches are always identifiable and associated with a specific project. These batch numbers are then entered into Scanning America’s eProject tool. Within eProject, every batch must be logged into and completed by a scanner technician. This ensures that every batch is scanned. Image Quality Image quality is of utmost importance in any scanning project. Scanning America has invested in the equipment we have deemed as the best available. Rather than buying all equipment from a single manufacturer, Scanning America has identified and acquired the best equipment, regardless of the manufacturer. Great equipment alone will not ensure excellent quality images. Well trained employees are required to get the most from the equipment. All Scanning America employees that operate scanners have been required to undergo training on the scanners and demonstrate core competency in operating their equipment. Scanner operators must also be capable of cleaning and calibrating their equipment. As the documents are scanned, the scanned images are placed into queue for Image QC and Indexing. During this process, each scanned image is viewed on-screen by Scanning America employees. Any images which are determined to be illegible are flagged and in a later process compared to the original paper to ensure that the image capture is an accurate representation of the source document. Indexing SAI utilizes a double key method for indexing. Any field that needs to be manually keyed will be done by two different operators keying the same information from two different workstations while viewing the digitized images on their computer screens. Then, a computer check of the indexed fields locates any two corresponding fields that do not match. We then have a third 304 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com operator verify the correct information and re-key the unmatched indices. These extra steps, while costing more to provide, allows us to maintain the highest level of accuracy. SAI will utilize a data extract provided by the City to automatically link the additional metadata fields required. This helps to streamline the indexing process while making it as cost efficient as possible. Utilizing the data extract also provides another validation procedure and further enhances accuracy. Optical Character Recognition If desired by the City, Scanning America will perform Optical Character Recognition on all images containing electronically generated or typed text. OCR will allow the staff to do text searches for specific words, phrases or numbers. OCR will give the staff the ability to find specific information within the files without having to visually go through each page. OCR works on type written or electronically generated text, but not on handwriting. (The Laserfiche ECM system that the Client has implemented has OCR as one of its core software features. The Client may prefer to use that feature to selectively perform OCR on only certain ranges of documents once they have been attached to the repository.) Image and Metadata Delivery Formatted for Attachment to the City’s Laserfiche Content Management System SAI will send rolling deliveries of the City’s digitized files in batches as we finish them. The images and .LST or .XML data files will be formatted so that the deliverables can be attached directly into the City’s Laserfiche content management application. The images, data and import files will be delivered via securely encrypted USB drives or SFTP transfer. Post-Production Storage of Documents Scanning America offers free 90-day storage of all source documents that are converted at our production facility. This gives our clients the time to look at and work with the digitized files before deciding on final disposition of original paper files. If clients would like to continue having their documents stored, we can provide pricing for long term storage. The 90-day storage period begins and Laserfiche deliverables are provided to the Client. AAA NAID Certified Document Destruction SAI can provide AAA NAID certified document destruction after all the conversion services have been completed. An authorization form, outlining the specific documents to be destroyed is sent to the client. Once the client has signed the destruction order, the documents are destroyed and the NAID certification is forwarded to the client. Schedule Scanning America will work with the City to determine the optimum schedule to fit their needs for each department. 305 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com Project Overview for Administration and Planning Files and Fire Department Files • The City has an estimated total 694,650 pages of documents that they would like to have digitized, indexed and attached to their Laserfiche content management system. Approximately 666,400 of these pages are letter/legal and smaller and it is estimated that 28,250 are large format drawings. • There is an estimated total of 15,660 individual files to be indexed. • The documents will be prepped by removing all fasteners, unfolding pages/corners, repairing tears, moving sticky notes so they do not conceal information and any other processes necessary to get the documents ready for high-speed scanning. • All documents will be scanned at settings to produce high quality images and all images will be inspected to assure that they are accurate representations of the original pages. • All documents will be maintained in their original order. • Each department’s documents will be scanned in their choice of either color or bi-tonal images based on their needs and preferences. There is no cost difference to provide either format and determination will be made at the department and document grouping level. • SAI will perform Optical Character Recognition on all images if desired by the City. • SAI will work with each department to determine the specific indexing requirements that are needed for each document grouping. When possible, SAI will manually key 1 unique field per file and utilize City provided data reports to automatically include any other required fields at no additional cost. • The digitized and indexed documents will be formatted as either Laserfiche Attachable Volumes or Laserfiche Briefcases. • Rolling deliveries will be sent as batches are completed so that City staff members can be utilizing portions of the digitized documents during the conversion processes. • SAI will provide the City with scan on demand file retrieval services during conversion. This will allow the City to have constant access to their files. The files that are requested will be delivered via SFTP or other secure transfer method based on the City’s preference. • Documents will be stored for 90 days post-production at no cost. Upon written authorization, SAI will provide AAA NAID certified destruction of the original documents. Certification will be forwarded to the City. 306 1440 N 3rd Street Lawrence, Kansas 66044 800.732.7226 www.scanningamerica.com type averages per box 3,268" of Files Average Small Images per Box 2,800 190.40$ Average Large Images per Box 125 108.75$ Average Files per Box 70 14.00$ Estimated Number of Boxes 218 313.15$ 68,266.70$ type averages per box 288" of Files Average Small Images per Box 2,800 190.40$ Average Large Images per Box 50 43.50$ Average Files per Box 50 10.00$ Estimated Number of Boxes 20 243.90$ 4,878.00$ Transportation 1,450.00$ Boxes and Packing Services (218)$8.95 per box 1,951.00$ 3,401.00$ 76,545.70$ Total Estimated Project Cost 120-Days Post-Production Storage of Files and AAA NAID Certified Document Destruction of Files Included Admin - Planning Files - Rolling Racks Fire Department Transportation, Boxes and Boxing Services Estimated at 610,400 small format images, 27,250 large format images and 15,260 individual files. Estimated at 56,000 small format images, 1,000 large format images and 400 individual files. 307 216847v1 1 PROFESSIONAL SERVICES AGREEMENT AGREEMENT made this 27th day of June, 2022, by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and SCANNING AMERICA, INC., a Kansas corporation ("Contractor"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1.AGREEMENT DOCUMENTS. The Agreement consists of the following documents. In the event of conflict among the documents, the conflict shall be resolved by the order in which they are listed, with the document listed first having the first priority and the document listed last having the last priority: A.This Professional Services Agreement; B. Contractor’s Quote and Letter Representations dated May 31, 2022 to provide scanning services (“Quote”). 2.SCOPE OF SERVICES. The City retains Contractor to provide the professional services described in the Quote (“Work”). Contractor’s representations and services identified in its letter dated June 2, 2021 are incorporated herein and made a term of this Agreement. 3.COMPENSATION. Contractor will send rolling deliveries of digitized document groupings as each grouping is finished. An invoice will be sent for the documents in each delivery. Contractor shall be paid in accordance with the terms of the Quote, within 35 days of receipt of each invoice for the completion of the Work. 4.CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 5.DOCUMENTS. All reports, plans, models, software, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City upon payment by the City. The City may use the information for its purposes. The City shall be the copyright owner. The vesting of the City’s ownership of the copyright in materials created by the Contractor shall be contingent upon the City’s fulfillment of its payment obligations hereunder. The Contractor shall be allowed to use a description of the services provided hereunder, including the name of the City, and photographs or renderings of any projects which develop from the planning or other services provided by the Contractor, in the normal course of its marketing activities. 6.COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Contractor shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 7.STANDARD OF CARE. Contractor shall exercise the same degrees of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional contractor under similar circumstances. No other warranty, expressed or implied, is included in this 308 216847v1 2 Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Contractor’s services. 8.INDEMNIFICATION. Contractor, at its sole cost and expense, shall indemnify, hold harmless and protect the City, including its officers, employees, agents and volunteers from and against any and all Loss. “Loss” means any and all loss, damage, liability, expense, or cyber security breach of any nature whatsoever, whether incurred as a judgement, settlement, penalty, fine or otherwise (including attorney’s fees and the cost of defense) in connection with any action, proceeding, demand, or claim, whether real or spurious, for injury, including death to any person or persons or for damages to or loss of, or the loss of use of, property of any person, firm, or corporation, including the parties hereto, which arises out of, or is connected with, or is claimed to arise out of or be connected with, any intentional, wanton or negligent act or omission of the Contractor, its agents, employees, officers, subcontractors, suppliers, or Contractor members. However, this hold harmless and indemnification shall not apply to the extent such Loss results from any negligent, intentional or wanton act or omission on the part of the City, its officers, agents, employees, representatives, or subcontractors. 9.INSURANCE. Contractor shall secure and maintain insurance in accordance with the requirements provided in Exhibit A attached hereto: 10.INDEPENDENT CONTRACTOR. The City hereby retains Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. Contractor is not an employee of the City and is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the Work. Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. City and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees are in any manner agents or employees of the City. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 11.SUBCONTRACTORS.With the exception of the individuals identified in the Proposal, Contractor shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Contractor shall comply with Minnesota Statutes §471.425. Contractor must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Contractor’s receipt of payment from City. Contractor must pay interest of one and five-tenths (1.5%) percent per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 12.ASSIGNMENT. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 13.WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 14.ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwiseprovided herein. 309 216847v1 3 15.CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County. 16.COPYRIGHT. Contractor shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting there from. 17.PATENTED DEVICES, MATERIALS AND PROCESES. If the Agreement requires, or Contractor desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, Contractor shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Agreement, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 18.RECORDS. Contractor shall maintain complete and accurate records of time and expense involved in the performance of services. 19.AUDIT DISCLOSURE AND DATA PRACTICES. Any reports, information, data, etc. given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City’s prior written approval. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 20. SAFETY PRECAUTIONS. Contractor shall be responsible for initiating, maintaining and supervising all safety and security precautions and programs in connection with the performance of the Work and shall take reasonable precautions for the safety of, and shall provide reasonable protection to prevent injury, damage or loss to (a) material and equipment stored at on-site or off-site locations for use in performance of the Work and (b) the security of the documents, information and data of City, including reasonably providing cyber security. Contractor shall give notice and comply with applicable laws, ordinances, rules, regulations, orders and the like bearing on safety of property or security of data and information and their protection from injury, damage or loss. 21.REMEDY OF DEFECTIVE WORK. If any defects in the Work are discovered within two (2) years from the final completion of the Work, Contractor shall promptly remedy such defects at its own expense. 310 216847v1 4 22.NON-DISCRIMINATION. The Contractor agrees during the life of this Agreement not to discriminate against any employee, application for employment, or other individual because of race, color, sex, age, creed, national origin, sexual preference, or any other basis prohibited by federal, state, or local law. The Contractor will include a similar provision in all subcontracts entered into for performance of this Agreement. 23.TERMINATION OF THE AGREEMENT. The City may terminate this Agreement or any part thereof at any time, upon written notice to Contractor, effective upon delivery including delivery by facsimile or email. In such event, Contractor will be entitled to compensation for Work performed up to the date of termination based upon a pro rata basis. Upon early termination of this Agreement, Contractor shall return all City property provided to Contractor for performance of this Agreement. 24.COMPLETION. Completion date of all Work will be mutually agreed upon between City and Contractor. 25.BINDING EFFECT. This Agreement shall be binding upon, and inure to the benefit of, the parties and their respective successors and assigns. Dated: __________________, 2022.CITY OF CHANHASSEN BY: _______________________________________ Elise Ryan, Mayor AND Laurie Hokkanen, City Manager Dated: June 27, 2022.SCANNING AMERICA, INC. BY: Brett Benson ITS: Account Executive 311 216847v1 5 EXHIBIT A INSURANCE REQUIREMENTS 1.Worker’s Compensation Insurance/Automobile Insurance/Liability Insurance. Contractor shall procure and maintain such insurance as will protect Contractor from claims under the Worker's Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence/aggregate Automobile Liability $1,000,000 combined single limit Excess/Umbrella Liability $1,000,000 each occurrence/aggregate* The required minimum of umbrella coverage shall be $2,000,000, or the policy limits, whichever is greater. The City shall be named as an additional insured on the general liability and umbrella policies on a primary and noncontributory basis. Coverage shall apply to all owned, hired, and/or non-owned automobiles used in the completion of the Work as set forth in the Agreement. It shall also name City, its officers, employees, volunteers and agents as additional insured on a primary basis. 2.Technology Professional Liability/Errors and Omissions. Contractor shall procure and maintain Technology Professional Liability/Errors and Omissions insurance coverage written for amounts not less than: $1,000,000 Per Claim $1,000,000 Aggregate This coverage shall apply to actual or alleged negligent wrongful acts, errors and omissions resulting in claim(s) for damages related to the Work involving the operations of Contractor, and/or its sub-contractor(s) and consultants, and be sufficiently broad to respond to the duties and obligations of Contractor in this agreement (with no policy limitations or exclusions related to the Work) and shall include, but not be limited to, claims involving loss, damage, theft, or other misuse of data, infringement of intellectual property, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security. If such policy is “claims-made” form, the retroactive date must be shown and must be before the date of the Agreement or the beginning of the Work. This insurance must be maintained and evidence of insurance must be provided for at least two (2) years after the completion of the Work. If coverage is cancelled or non-renewed and not replaced with another “claims-made” policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting period” (tail coverage for a minimum of two (2) years after completion of the Work. 3.Technology Cyber Security Liability Contractor shall procure and maintain Technology Cyber Security Liability insurance coverage written for amounts not less than: $1,000,000 per claim $1,000,000 aggregate This coverage, to include third party cyber liability and data breach coverage, for loss or damages related to the Work involving the operations of Contractor, and/or its sub-Contractor(s) and consultants, and be 312 216847v1 6 sufficiently broad to respond to the duties and obligations of Contactor in this agreement (with no policy limitations or exclusions related to the Work) and shall include, but not be limited to, claims involving loss, damage, theft or other misuse of data, infringement of intellectual property, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security. This policy shall also provide coverage for breach response costs as well as regulatory fines and penalties and credit monitoring expenses with limits sufficient to respond to these obligations. If such policy is “claims-made” form, the retroactive date must be shown and must be before the date of the Agreement or the beginning of the Work. This insurance must be maintained and evidence of insurance must be provided for at least two (2) years after the completion of the Work. If coverage is cancelled or non-renewed and not replaced with another “claims-made” policy form with a Retroactive Date prior to the Agreement effective date, the Contractor must purchase “extended reporting period” (tail coverage for a minimum of two (2) years after completion of Work. 4.Waiver of Subrogation Contractor, and in addition, its insurers, through policy endorsement, and to the fullest extent permitted by law, waives all rights against the City, if officers, employees, volunteers and agents. 5.Insurance Requirements. Before commencing Work, the Contractor shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City, identifying insurers that write Contractor’s coverages, with minimum Best’s Guide Rating of A- and Class VIII or better, and authorized to do business in the State of Minnesota, along with the policy dc page and endorsements page of the Technology Cyber Security Liability policy. Certificate will evidence the required coverage and endorsements stated above. Should any of the above described policies be cancelled or non-renewed, the City shall first be provided 30 days prior written notice, except 10 days for non-payment of premium. This cancellation provision shall be indicated on the certificate of insurance. For all claims related to this Agreement, the Contractor’s insurance coverage shall be primary and non-contributory. City also reserves the right to obtain copies of Contractor’s policies to validate coverage in effect if certificates or dec pages are ambiguous to the City’s Risk Manager. Annually, Contractor agrees to provide a new/replacement formal certificate of insurance and dec pages one week prior to the expiration date. If any portion of the Work is to be subcontracted, Contractor shall require that the subcontractor comply with the same indemnification agreement terms and be required to provide and maintain all insurance coverages and provisions as stated above, with a formal certificate of insurance acceptable to City evidencing same. Acceptance of any certificate that does not comply with the above requirements shall not operate as a waiver of Contractor’s obligations hereunder. And the fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor including, without limitation, liability under the indemnify provisions of this Agreement. Damages recoverable by the City shall not be limited by the amount of the required insurance coverage. Contractor shall notify City in writing as soon as possible after any occurrence that could potentially lead to any lawsuit and/or after it receives notice or knowledge of any demand, claim, cause of action, lawsuit, or action arising out of the Work performed under this Agreement. 313 City Council Item June 27, 2022 Item Resolution 2022-XX: Approve Well Rehabilitation Contract File No.20-09 Item No: D.10 Agenda Section CONSENT AGENDA Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution approving a contract with EH Renner & Sons for the rehabilitation of Wells 3, 4 and 15." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY The City typically rehabilitates various components of its 12 public water supply wells on an annual basis. After not performing a rehab project over the last two years, multiple wells have been bundled into a single contract. The project consists of rehabilitating Well numbers 3, 4 and 15. BACKGROUND Rehab work was quoted on four wells individually to see how much of the work we could fit into our available budget. The well drillers are quite busy and the construction industry currently has a lot of volatility. The Well 11 work was added as a potential add on since it has been idle for many years after it failed to produce water in 2009. The aquifer level has since re-established itself and we therefore have put the well back into our active rotation. The budget does not allow us to perform the work on all four wells, so Well 11 will be postponed to a future year. We also scoped an alternate for each well to collect 314 additional data to verify efficiency of the development depths and pumping set points. The cost of this additional work was not in line with expectations and therefore the alternates will not be selected to include in the project. DISCUSSION N/A BUDGET This work is funded out of the water enterprise fund. Quotes were received from two of the three well contractors we sent quote requests to. The overall project budget is $235,000, including soft costs. For Wells 3, 4 and 15, without the Alternates, EH Renner & Sons was the low quote with the a total of $172,910. With the consulting fees, the total project cost comes to $190,810, which is approximately 25% below our $253,000 budget. Quote summary: EH Renner & Sons Well 3 Well 4 Well 11 Well 15 Total Base $64,420.00 $67,040.00 $41,662.00 $41,450.00 $214,572.00 Alternate $57,500.00 $57,500.00 $46,420.00 $65,250.00 $226,670.00 Base + Alt $121,920.00 $124,540.00 $88,082.00 $106,700.00 $441,242.00 Bergerson Caswell Well 3 Well 4 Well 11 Well 15 Total Base $66,560.00 $66,430.00 $49,177.00 $49,520.00 $231,687.00 Alternate $44,000.00 $44,000.00 $38,125.00 $47,237.50 $173,362.50 Base + Alt $110,560.00 $110,430.00 $87,302.00 $96,757.50 $405,049.50 RECOMMENDATION Staff recommends adopting a resolution awarding a contract to EH Renner & Sons for the well rehabilitation project. ATTACHMENTS Resolution 2022 Chanhassen Well Rehabilitation Project Request For Quotes 2022 Well Rehab Locations Map 315 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 27, 2022 RESOLUTION NO:2022-XX MOTION BY: SECONDED BY: A RESOLUTION AWARDING A CONTRACT FOR THE 2022 WELL REHABILITATION PROJECT (PROJECT NO. 20-09) WHEREAS,pursuant to a solicitation for quotes for Project No. 20-09 (2022 Well Rehabilitation Project), the following quotes were received and tabulated; and EH Renner & Sons Quote Well 3 Well 4 Well 11 Well 15 Total Base $64,420.00 $67,040.00 $41,662.00 $41,450.00 $214,572.00 Alternate $57,500.00 $57,500.00 $46,420.00 $65,250.00 $226,670.00 Base + Alt $121,920.00 $124,540.00 $88,082.00 $106,700.00 $441,242.00 Bergerson Caswell Quote Well 3 Well 4 Well 11 Well 15 Total Base $66,560.00 $66,430.00 $49,177.00 $49,520.00 $231,687.00 Alternate $44,000.00 $44,000.00 $38,125.00 $47,237.50 $173,362.50 Base + Alt $110,560.00 $110,430.00 $87,302.00 $96,757.50 $405,049.50 WHEREAS,Staff is recommending not to proceed with either the Well 11 or the Alternate scopes of work for any of the wells; and WHEREAS, EH Renner & Sons.is the lowest quote with a base bid amount of $172,910.00 for Wells 3, 4 & 15; and WHEREAS, this low quote is under the project budget and EH Renner & Sons has successfully completed work for the City in the past; NOW THEREFORE, BE IT RESOLVED bythe Chanhassen City Council that: The Mayor and City Manager are hereby authorized and directed to enter into a contract with EH Renner & Sons, Inc. in the name of the City of Chanhassen for the 2022 Well Rehabilitation Project (Project No. 20-09) 316 Passed and adopted by the Chanhassen City Council this 27th day of June, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 317 Barr Engineering Co. 4300 MarketPointe Drive, Suite 200 Minneapolis, MN 55435 952.832.2600 www.barr.com CITY OF CHANHASSEN MINNESOTA Well Rehabilitation Project Wells #3, #4, #11, #15 Request for Quotation Issue: RFQ Issue Date: May 24, 2022 Revision: B 318 QA/QC Certifications Well Rehabilitation 00 01 05-1 CITY OF CHANHASSEN, MINNESOTA WELL REHABILITATION PROJECT WELLS #3, #4, #11, #15 SECTION 00 0105 - QA/QC CERTIFICATION PAGE Client: City of Chanhassen Project Number: 23101040 Document Number: 23101040-SPEC-M0001 Document Title: Well Rehabilitation Project Issue Summary: Rev. Issue Date Section Affected A Client Review 04/28/2022 B Request for Quotation (RFQ) 5/24/2022 This Certification Sheet is to document that this Project Deliverable has been prepared, reviewed, and approved in accordance with the QA/QC plan developed for this project. Rev. Issue Purpose Prepared By: QA/QC Reviewer PIC Approval B RFQ [Aklima Hossain] [Brian LeMon] [Brian LeMon] 319 QA/QC Certifications Well Rehabilitation 00 01 05-2 Certifications I hereby certify that these specifications were prepared under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota. May 24, 2022 Brian LeMon PE #: 20789 Date 320 TOC Well Rehabilitation 00 01 10-1 CITY OF CHANHASSEN, MINNESOTA WELL REHABILITATION PROJECT WELLS #3, #4, #11, #15 00 0110 - TABLE OF CONTENT IDENTIFICAITON 00 0100 Cover page 01 0105 Certification Page 00 0110 Table of Content CONTRACT DOCUMENTS 01 0400 Instruction to Bidders 01 0401 Bid Data Sheets 01 0700 City of Chanhassen 2022 General Conditions 01 0701 Special Provisions TECHNICAL SPECIFICATIONS - REHABILITATION OF WATER SUPPLY WELLS Section 1 General Requirements Section 2 Mobilization Section 3 Well Rehabilitation APPENDICES Appendix A Site Location Map Appendix B Existing Drawings END OF SECTION 00 0110 321 Instruction to Bidders Well Rehabilitation 01 04 00-1 SECTION 0400 – INSTRUCTION TO BIDDERS CITY OF CHANHASSEN, MINNESOTA Well Rehabilitation Project Wells #3, #4, #11, #15 ARTICLE 1 – RECIPIENT 1.01 Bidders are invited to submit a Quotation to the City of Chanhassen, 7700 Market Boulevard, Chanhassen, MN 55317-0147. 1.02 The undersigned Bidder proposes and agrees, if this Quotation is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bidding documents and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders. This Quotation will remain subject to acceptance for 60 days after receipt of the Quotation, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 – BIDDER’S REPRESENTATIONS 3.01 In submitting this Quotation, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged: Addendum No. Addendum Date B. Bidder (A) has examined and carefully studied the Bidding Documents, Contract Documents, and the other related data identified in the Bidding Documents; (B) has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work; (C) is familiar with and satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work; (D) has carefully studied the Site and has correlated observations obtained from visits to the site with the Bidding Documents; (E) does not consider that further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Quotation for performance of the Work at the price(s) Quotation and within the times required; (F) has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents and confirms that the written resolution thereof by Engineer is acceptable to Contractor; and (G) has determined that the Contract Documents are 322 Instruction to Bidders Well Rehabilitation 01 04 00-2 generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work. C. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. ARTICLE 4 – BIDDER’S CERTIFICATION 4.01 Bidder certifies that: A. This Quotation is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Quotation; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. ARTICLE 5 – BASIS OF QUOTATION 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s) and in the sum amount(s) as provided on the attached BID FORM. 5.02 Bidder acknowledges that when Unit Prices are the basis of the Quotation, the estimated quantities are not guaranteed, and are solely for the purpose of comparison of Quotations, and final payment for all unit price Quotation items will be based on actual quantities, determined as provided in the Contract Documents. ARTICLE 6 – TIME OF COMPLETION 6.01 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement. A. Well #3 Rehabilitation Substantial Completion Date: December 15th, 2022. B. Well #4 Rehabilitation Substantial Completion Date: April 14th, 2023. C. Well #11 Rehabilitation Substantial Completion Date: August 15th, 2022. D. Well #15 Rehabilitation Substantial Completion Date: September 30th, 2022. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. 6.03 NOTE: Alternatively, the Bidder may propose an alternate quotation with an alternate completion date for Owner’s consideration. However, all work must be completed no later than June 30th, 2023. 323 Instruction to Bidders Well Rehabilitation 01 04 00-3 ARTICLE 7 – ATTACHMENTS TO THIS SPECIFICATION 7.01 The following documents are submitted with and made a condition of this Bid: A. Bid Data Sheet. A native file of the spreadsheet is also provided for Bidder’s use. ARTICLE 8 – DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders and the General Conditions. ARTICLE 9 – SUBMITTAL 9.01 This Quotation is submitted by: Company Name (typed or printed): (SEAL) By: (Signature) Name (typed or printed): Title: (CORPORATE SEAL) Doing business as: Bidder's Business Address Phone No. Fax No. E-mail SUBMITTED on , 20____. 324 Instruction to Bidders Well Rehabilitation 01 04 00-4 ARTICLE 10 – BID FORM AND BID DATA SHEETS Bidder shall state the total sum of base quotation for each well in this Bid Form. Also attached are bid data sheet for each well to provide a breakdown for each task identified. Quantities are not guaranteed. Final payment will be based on actual quantities encountered during construction. NOTE: The Contract will be awarded on the basis of the lowest responsive, responsible, total base quotation (Base Quote, not including Adder items (bid alternates)). A. TOTAL SUM OF BASE QUOTATION IN WORDS – Well #3: $ Well #3 Rehabilitation Substantial Completion Date: B. TOTAL SUM OF BASE QUOTATION IN WORDS – Well #4: $ Well #4 Rehabilitation Substantial Completion Date: C. TOTAL SUM OF BASE QUOTATION IN WORDS – Well #11: $ Well #11 Rehabilitation Substantial Completion Date: D. TOTAL SUM OF BASE QUOTATION IN WORDS – Well #15: $ Well #15 Rehabilitation Substantial Completion Date: END OF DOCUMENT 325 SECTION 010401, BID DATA SHEET - WELL #3 City of Chanhassen, MN Well Rehabilitation Project: Well #3, #4, #11, and #15 Issue: Request for Quotation Revision: B Bidder will complete the Work for the following price(s): Quantities are not guaranteed. Final payment will be based on actual quantities. Payment Item Description Estimated Quantity Unit Unit Price Extension 1 Mobilization/Demobilization (including site restoration)1 L.S.$0.00 2 Work Area Fencing / Barricade 1 LS $0.00 3 Test Pumping (with existing equipment)12 Hour $0.00 4 Remove Existing Downhole Equipment 1 L.S.$0.00 5 Televise Well (before and after rehab Work)1 L.S.$0.00 6 Sound the Well and Brush/Clean Well Casing 1 LS $0.00 7 Salvage, Refurbish, and Store Existing Pump Discharge Head 1 L.S.$0.00 8 Inspect, megger motor and submit a test report.1 LS $0.00 9 Salvage and Store Existing Pump Motor 1 L.S.$0.00 10 Furnish 10" Suction Inlet Assembly (if needed)1 Each $0.00 11 Furnish 10-inch Column Pipe and Coupling (if needed)40 L.F.$0.00 12 Furnish 1" Lineshaft and Coupling (if needed)40 L.F.$0.00 13 Furnish & Install Rubber Bearing in Existing Retainer 22 Each $0.00 14 Furnsih & Install Rubber Bearing and Retainer (if needed)10 Each $0.00 13 Install Stilling Well (field verify)220 L.F.$0.00 14 Trim and Rehabilitate Existing Pump 1 LS $0.00 15 Furnish Pump Bowl Assembly (if needed)5 Bowl $0.00 16 Install Downhole Equipment 1 Each $0.00 17 Install Refurbished Discharge Head 1 L.S.$0.00 18 Install Salvaged and Stored Motor 1 L.S.$0.00 19 Well Disinfection and Sampling 1 L.S.$0.00 Total Bid $0.00 Optional Items - if exercised by Owner A1.1 Motor Repair Allowance (if testing after megger indicates repair is needed)1 L.S.$5,000 A2.1 Mobilize Bailing Equipment (if needed)1 L.S.$0.00 A2.2 Bailing (if needed)40 C.Y.$0.00 A3.1 Furnish Development Equipment 1 L.S.$0.00 A3.2 Install and Remove Development Equipment 1 L.S.$0.00 A3.3 Operate Development Equipment 1 L.S.$0.00 1/4 5/24/2022 326 SECTION 010401, BID DATA SHEET - WELL #4 City of Chanhassen, MN Well Rehabilitation Project: Well #3, #4, #11, and #15 Issue: Request for Quotation Revision: B Bidder will complete the Work for the following price(s): Quantities are not guaranteed. Final payment will be based on actual quantities. Payment Item Description Estimated Quantity Unit Unit Price Extension 1 Mobilization/Demobilization (including site restoration)1 L.S.$0.00 2 Work Area Fencing / Barricade 1 LS $0.00 3 Test Pumping (with existing equipment)12 Hour $0.00 4 Remove Existing Downhole Equipment 1 L.S.$0.00 5 Televise Well (before and after rehab Work)1 L.S.$0.00 6 Sound the Well and Brush/Clean Well Casing 1 LS $0.00 7 Salvage, Refurbish, and Store Existing Pump Discharge Head 1 L.S.$0.00 8 Inspect, megger motor and submit a test report.1 LS $0.00 9 Salvage and Store Existing Pump Motor 1 L.S.$0.00 10 Furnish 10" Suction Inlet Assembly (if needed)1 Each $0.00 11 Furnish 10-inch Column Pipe and Coupling (if needed)40 L.F.$0.00 12 Furnish 1" Lineshaft and Coupling (if needed)40 L.F.$0.00 13 Furnish & Install Rubber Bearing in Existing Retainer 22 Each $0.00 14 Furnsih & Install Rubber Bearing and Retainer (if needed)10 Each $0.00 15 Install Stilling Well (field verify)210 L.F.$0.00 16 Trim and Rehabilitate Existing Pump (if needed)1 LS $0.00 17 Furnish Pump Bowl Assembly (if needed)5 Bowl $0.00 18 Install Downhole Equipment 1 Each $0.00 19 Install Refurbished Discharge Head 1 L.S.$0.00 20 Install Salvaged and Stored Motor 1 L.S.$0.00 21 Well Disinfection and Sampling 1 L.S.$0.00 Total Bid $0.00 Optional Items - if exercised by Owner A1.1 Motor Repair Allowance (if testing after megger indicates repair is needed)1 L.S.$5,000 A2.1 Mobilize Bailing Equipment (if needed)1 L.S.$0.00 A2.2 Bailing (if needed)40 C.Y.$0.00 A3.1 Furnish Development Equipment 1 L.S.$0.00 A3.2 Install and Remove Development Equipment 1 L.S.$0.00 A3.3 Operate Development Equipment 1 L.S.$0.00 2/4 5/24/2022 327 SECTION 010401, BID DATA SHEET - WELL #11 City of Chanhassen, MN Well Rehabilitation Project: Well #3, #4, #11, and #15 Issue: Request for Quotation Revision: B Bidder will complete the Work for the following price(s): Quantities are not guaranteed. Final payment will be based on actual quantities. Payment Item Description Estimated Quantity Unit Unit Price Extension 1 Mobilization/Demobilization (including site restoration)1 L.S.$0.00 2 Work Area Fencing / Barricade 1 LS $0.00 3 Test Pumping (with existing equipment)12 Hour $0.00 4 Remove Existing Downhole Equipment 1 L.S.$0.00 5 Televise Well (before and after rehab Work)1 L.S.$0.00 6 Sound the Well and Brush/Clean Well Casing 1 LS $0.00 7 Inspect, megger motor and submit a test report.1 LS $0.00 8 Salvage and Store Existing Pump Motor 1 L.S.$0.00 9 Furnish 10" Suction Inlet Assembly (if needed)1 Each $0.00 10 Install Stilling Well 159 L.F.$0.00 11 Trim and Rehabilitate Existing Pump (if needed)1 LS $0.00 12 Clean screen 1 LS $0.00 13 Install Downhole Equipment 1 Each $0.00 14 Install Salvages and Stored Motor 1 L.S.$0.00 15 Well Disinfection and Sampling 1 L.S.$0.00 Total Bid $ $0.00 Optional Items - if exercised by Owner A1.1 Motor Repair Allowance (if testing after megger indicates repair is needed)1 L.S.$5,000 $3 A2.1 Furnish Development Equipment 1 L.S.$0.00 A2.2 Install and Remove Development Equipment 1 L.S.$0.00 A2.3 Operate Development Equipment 1 L.S.$0.00 A3.1 Furnish Well Pump Testing Equipment 1 L.S.$0.00 A4.1 Furnish Well Pump Power Cable Assembly (75HP Motor, 106 FLA)185 L.F.$0.00 3/4 5/24/2022 328 SECTION 010401, BID DATA SHEET - WELL #15 City of Chanhassen, MN Well Rehabilitation Project: Well #3, #4, #11, and #15 Issue: Request for Quotation Revision: B Bidder will complete the Work for the following price(s): Quantities are not guaranteed. Final payment will be based on actual quantities. Payment Item Description Estimated Quantity Unit Unit Price Extension 1 Mobilization/Demobilization (including site restoration)1 L.S.$0.00 2 Work Area Fencing / Barricade 1 LS $0.00 3 Test Pumping (with existing equipment)12 Hour $0.00 4 Remove Existing Downhole Equipment 1 L.S.$0.00 5 Televise Well (before and after rehab Work)1 L.S.$0.00 6 Sound the Well and Brush/Clean Well Casing 1 LS $0.00 7 Inspect, megger motor and submit a test report.1 LS $0.00 8 Salvage and Store Existing Pump Motor 1 L.S.$0.00 9 Furnish 10" Suction Inlet Assembly (if needed)1 Each $0.00 10 Install Stilling Well 250 L.F.$0.00 11 Trim and Rehabilitate Existing Pump (if needed)1 LS $0.00 12 Install Downhole Equipment 1 Each $0.00 13 Install Salvaged and Stored Motor 1 L.S.$0.00 14 Well Disinfection and Sampling 1 L.S.$0.00 Total Bid $0.00 Optional Items - if exercised by Owner A1.1 Motor Repair Allowance (if testing after megger indicates repair is needed)1 L.S.$5,000.00 A2.1 Furnish Development Equipment 1 L.S.$0.00 A2.2 Install and Remove Development Equipment 1 L.S.$0.00 A2.3 Operate Development Equipment 1 L.S.$0.00 A3.1 Furnish Well Pump Testing Equipment 1 L.S.$0.00 A4.1 Furnish Well Pump Power Cable Assembly (150HP, 190 FLA)275 L.F.$0.00 4/4 5/24/2022 329 2022 GENERAL CONDITIONS TABLE OF CONTENTS Page SECTION 1.00 – DEFINITIONS 1 SECTION 2.00 - BIDDING REQUIREMENTS AND CONDITIONS 2.01 Qualifications of Bidders ...................................................................................................... 5 2.02 Contract Document Interpretations ...................................................................................... 6 2.03 Interpretation of Quantities in Bid Schedule ....................................................................... 7 2.04 Site Investigation ................................................................................................................... 7 2.05 Submission of Proposal ........................................................................................................ 7 2.06 Proposal Guaranty ................................................................................................................. 8 2.07 Affidavit of Non-collusion ................................................................................................... 8 2.08 Withdrawal of Proposals....................................................................................................... 8 SECTION 3.00 - AWARD AND EXECUTION OF CONTRACT 3.01 Evaluation of Proposals ........................................................................................................ 9 3.02 Contract Award and Execution ............................................................................................ 9 3.03 Proposal Alternates ............................................................................................................. 10 3.04 Contract Security & Guaranty ............................................................................................ 10 3.05 Preconstruction Conference ................................................................................................ 11 3.06 Failure to Execute Contract ................................................................................................ 11 SECTION 4.00 - SCOPE OF WORK 4.01 Additional Instructions ........................................................................................................ 12 4.02 Changes or Alterations in the Work. .................................................................................. 12 4.03 Oral Agreements ................................................................................................................. 12 4.04 Interpretations and Change Orders ..................................................................................... 13 4.05 Salvage ................................................................................................................................. 13 4.06 Fossils................................................................................................................................... 13 4.07 Cleanup ................................................................................................................................ 13 SECTION 5.00 - CONTROL OF WORK 5.01 Engineer's Responsibility and Authority ........................................................................... 14 330 5.02 Intent of Plans and Specifications ...................................................................................... 15 5.03 Shop Drawings .................................................................................................................... 15 5.04 Dimensions .......................................................................................................................... 15 5.05 Models ................................................................................................................................. 15 5.06 Adequacy of Plans and Specifications ............................................................................... 15 5.07 Conflict ................................................................................................................................ 15 5.08 Discrepancies in Plans ........................................................................................................ 16 5.09 Separate Contracts ............................................................................................................... 16 5.10 Plans and Specifications at Job Site ................................................................................... 16 5.11 Moving of Public and Private Utilities .............................................................................. 17 5.12 Protection of Existing Improvements or Utilities ............................................................. 17 5.13 Damage to Existing Improvements or Utilities ................................................................. 18 5.14 Monuments and Stakes ....................................................................................................... 19 5.15 Inspectors ............................................................................................................................. 20 5.16 Examination of Completed Work ...................................................................................... 20 5.17 Owner's Right to Correct Deficiencies .............................................................................. 20 5.18 Traffic Control and Maintenance ....................................................................................... 20 5.19 Traffic Control Within and Abutting the Project .............................................................. 21 5.20 Removal of Construction Equipment, Tools & Supplies ................................................. 22 5.21 Suspension of Work by Engineer ....................................................................................... 22 5.22 Suspension of Work by Owner .......................................................................................... 22 SECTION 6.00 - CONTROL OF MATERIALS AND WORKMANSHIP 6.01 Quality of Equipment and Materials .................................................................................. 24 6.02 Testing .................................................................................................................................. 24 6.03 Use of Premises ................................................................................................................... 25 6.04 Storage of Materials ............................................................................................................ 25 6.05 Manufacturer's Directions ................................................................................................... 25 6.06 Rejected Work and Materials ............................................................................................. 25 6.07 Materials Furnished by the Owner ..................................................................................... 26 6.08 Materials Furnished by the Contractor .............................................................................. 26 6.09 Unacceptable Work and Materials ..................................................................................... 26 SECTION 7.00 - LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC 7.01 Comprehensive General Liability ...................................................................................... 28 7.02 Construction Days and Hours ............................................................................................. 28 7.03 Drug and Alcohol Testing .................................................................................................. 29 7.04 Water .................................................................................................................................... 29 7.05 Noise Elimination ................................................................................................................ 29 7.06 Patents .................................................................................................................................. 29 7.07 Privileges of Contractor in Streets, Rights-of-Way and Easements ................................ 29 7.08 Discrimination on Account of Race, Creed or Color ........................................................ 30 7.09 Safety ................................................................................................................................... 30 7.10 Sanitary Provisions .............................................................................................................. 31 331 7.11 Railroad Crossings .............................................................................................................. 31 7.12 Use of Explosives................................................................................................................ 31 7.13 Private Property ................................................................................................................... 31 7.14 Right to Use Improvement .................................................................................................. 31 7.15 Contractor's Responsibilities .............................................................................................. 32 7.16 Lands by Owner .................................................................................................................. 32 7.17 Lands by Contractor ............................................................................................................ 33 SECTION 8.00 - PROSECUTION AND PROGRESS 8.01 Subcontracts ........................................................................................................................ 34 8.02 Contractor's Superintendent ................................................................................................ 34 8.03 Contractor's Employees ...................................................................................................... 34 8.04 Injunctions ........................................................................................................................... 35 8.05 Rights of Various Interests ................................................................................................. 35 8.06 Work During an Emergency ............................................................................................... 35 8.07 Delays & Extension of Contract Time ............................................................................... 35 8.08 Construction Schedule & Liquidated Damages ................................................................ 36 8.09 Owner's Right to Terminate Contract & Complete the Work .......................................... 37 8.10 Contractor's Right to Terminate Contract .......................................................................... 38 SECTION 9.00 - MEASUREMENT AND PAYMENT 9.01 Measurement........................................................................................................................ 39 9.02 Scope of Payment ................................................................................................................ 39 9.03 Payment for Extra Work. .................................................................................................... 39 9.04 Progress Payments, Retained Percentage .......................................................................... 43 9.05 Engineer's Action on Request for Payment ....................................................................... 43 9.06 Owner's Action on an Approved Request for Payment .................................................... 43 9.07 Payment for Work by the Owner ....................................................................................... 43 9.08 Payment for Uncorrected Work ......................................................................................... 43 9.09 Payment for Rejected Work and Materials. ....................................................................... 43 9.10 Payment for Work Suspended by the Owner .................................................................... 44 9.11 Payment for Work Following Owner's Termination of the Contract .............................. 44 9.12 Payment for Work Terminated by the Contractor............................................................. 44 9.13 Release of Liens .................................................................................................................. 44 9.14 Acceptance and Final Payment .......................................................................................... 44 9.15 Termination of Contractor's Responsibility ....................................................................... 45 9.16 Correction of Faulty Work After Final Payment ............................................................... 45 9.17 Failure to Pay for Labor and Materials .............................................................................. 45 9.18 Contract Documents ............................................................................................................ 47 9.19 As-Built Requirements ........................................................................................................ 71 332 GC-1 SECTION 1.00 - DEFINITIONS 1.01 GENERAL: For the purposes of the Contract Documents and any documents or instruments dealing with the construction, operations governed by these documents, the terms defined in this section have the meanings given them. 1.02 ADDENDUM: A supplement to the proposal form as originally issued or printed, covering additions, corrections, or changes in the bidding conditions for the advertised work, that is issued by the Contracting Authority to prospective bidders prior to the date set for opening of proposals. 1.03 BID: The written offer or copy thereof of a bidder to perform the work described by the Contract Documents when made out and submitted on the prescribed bid form properly signed and guaranteed. 1.04 BIDDER: An individual, firm, partnership or corporation, or combination thereof, submitting a bid for the work contemplated and acting directly or through a duly authorized representative. 1.05 CALENDAR DAY: Every day shown on the calendar. 1.06 CHANGE ORDER: A written order to the Contractor authorizing an addition, deletion or revision in the work within the general scope of the Contract Documents, or authorizing an adjustment in the contract price or time of completion. 1.07 CONTRACT: The written agreement between the Contracting Authority and the Contractor setting forth their obligations, including, but not limited to, the performance of the work, the furnishing of labor and materials, the basis of payment, and other requirements contained in the Contract Documents. The Contract Documents consist of the following: (1)Legal and Procedural Documents (a)Advertisement for Bids (b)Information for Bidders (c)Bid (d)Proposal Guaranty (e)Contract (f)Performance Bond (g)Payment Bond (h)Affidavit of Non-Collusion (i)Certificate of Insurance (j)Notice of Award (k)Notice to Proceed (2)Special Provisions (3)Specifications 333 GC-2 (4) General Conditions (5) Plans (6) Addenda (7) Supplemental Agreements & Change Orders 1.08 PERFORMANCE BOND: The Contractor's Performance Bond required by the Contract Documents. 1.09 PAYMENT BOND: The Contractor’s Payment Bond required by the Contract Documents. 1.10 CONTRACT PRICE: The total moneys payable to the Contractor under the terms and conditions of the Contract Documents. 1.11 CONTRACTOR: The person, firm or corporation with whom the Owner has executed the contract agreement. 1.12 DRUG AND ALCOHOL TESTING: Refers to the Federal Highway Administration (FHWA) drug use and alcohol testing rules published February 15, 1994, which apply to persons required to have a commercial driver's license (CDL). 1.13 CITY ENGINEER: The City of Chanhassen’s employee in charge of overseeing all capital projects and engineering matters. 1.14 ENGINEER: The duly authorized engineering representative of the Owner, acting directly or through his/her designated representatives who have been delegated the responsibility for engineering project administration. 1.15 FIELD ORDER: A written order affecting a change in the work not involving an adjustment in the contract price or an extension of the contract time, issued by the Engineer to the Contractor during construction. 1.16 GOVERNMENTAL AGENCY: A governmental unit other than the Owner having jurisdiction of the premises. 1.17 INSPECTOR: An authorized representative of the Engineer, assigned to make any or all necessary inspections of the work performed and the materials furnished by the Contractor. 1.18 LABORATORY: The testing laboratory of the Owner or any other testing laboratory which may be designated by the Owner. 1.19 NOTICE OF AWARD: The written notice of the acceptance of the bid issued by the Owner to the successful bidder. 334 GC-3 1.20 NOTICE TO PROCEED: The written notice issued by the Owner to the Contractor authorizing him to proceed with the work and establishing the date of commencement of the work. 1.21 OWNER: A private, public or quasi-public body or authority, corporation, association, partnership, or individual for whom the work is to be performed. 1.22 PLANS: The official drawings, plans, profiles, typical cross sections and supplemental drawings, or reproductions thereof, prepared by the Engineer, which show the location, character, dimensions and details of work to be performed. All such drawings, as listed elsewhere in the Contract Documents, are a part of the plans whether attached to the Contract Documents or separate therefrom. 1.23 PROJECT: The undertaking to be performed as provided in the Contract Documents. 1.24 PROPOSAL FORM: The approved form on which the contracting authority requires bids to be prepared and submitted for the work. 1.25 PROPOSAL GUARANTY: The security furnished with a bid to guarantee that the bidder will enter into the Contract if the bid is accepted. 1.26 SHOP DRAWINGS: All drawings, diagrams, framework plans, falsework plans, erection plans, illustrations, brochures, schedules and other data which are prepared by the Contractor, a subcontractor, manufacturer, supplier or distributor, which illustrate how specific portions of the work shall be fabricated or installed. 1.27 SPECIAL PROVISIONS: Contract requirements specific to the project which are not otherwise thoroughly or satisfactorily detailed and set forth in the detail specifications or plans. 1.28 SPECIFICATIONS: The directions, provisions, and requirements contained herein, together with all written agreements made or to be made pertaining to the method and manner of performing the work, or to the quantities and qualities of materials to be furnished under the contract. 1.29 SUBCONTRACTOR: An individual, firm, or corporation to whom the contractor sublets part of the Contract. 1.30 SUBSTANTIAL COMPLETION: That date as certified by the Engineer when the construction of the project or a specified part thereof is sufficiently completed, in accordance with the Contract Documents, so that the project or specified part can be utilized for the purposes for which it is intended. 1.31 SUPPLEMENTAL GENERAL CONDITIONS: Modifications to generate conditions required by a local, state or federal agency for participation in the project and approved by the agency in writing prior to inclusion in the Contract Documents. 335 GC-4 1.32 SUPPLIER: Any person, or organization who supplies materials or equipment for the work, including that fabricated to a special design, but who does not perform labor at the site. 1.33 SURETY: The person, firm, or corporation who executes the proposal guaranty or the contract bond. 1.34 TIME OF COMPLETION: The date set in Contract Documents for completion of the work; or number of working or calendar days after notice to proceed set out in Contract Documents (See also Section 8.07 of the General Conditions). 1.35 WORK: The furnishing of all labor, materials, equipment, and other incidentals necessary or convenient to the successful completion of the project and the carrying out of all duties and obligations imposed by the contract upon the Contractor. 1.36 WORKING DAYS: Any day, excluding Saturday, Sunday or State recognized Legal Holidays, when weather conditions or the results of weather conditions will allow the Contractor to pursue, for two hours between 8:00 a.m. and 4:30 p.m. with the normal working force, any item or items of work which would be in progress at that time. 336 GC-5 SECTION 2.00 - BIDDING REQUIREMENTS AND CONDITIONS 2.01 QUALIFICATIONS OF BIDDERS If requested, bidders must present satisfactory evidence that they are familiar with the class of work specified, and that they are provided with the necessary capital, tools, machinery and other equipment necessary to conduct the work and complete the improvement within the time specified in the proposal, in a good and workmanlike manner and to the entire satisfaction of the Owner. The Owner will review the qualifications and experience of bidders after bids are opened and before a contract is awarded, to determine if the bidder is "responsible." A "responsible" bidder is a bidder qualified to do the work. This will be determined by assessing the bidder's skill, resources, experience, successful performance of similar contracts (on time and on budget), and all other matters bearing upon the likelihood that the contract will be successfully completed. In all cases where a bidder is unknown or where there are any questions about the qualifications of the bidder, the following information may be required of the apparent low bidder: A. Identify all similar public projects in which you were the contractor. If you have had more than five such contracts, list only the last five contracts, and as to each contract identified, provide the following information: Project Description: Date: Contact Person at City/County/State: Were change orders in excess of 5% requested? If yes, explain the circumstances. Were liquidated damages assessed? If yes, explain the circumstances. Was the project completed on schedule? If no, explain the circumstances. B. Describe all construction arbitration claims and any construction or project litigation in which you have been a party in the last five years. C. Identify all public projects you have had with the City of Chanhassen in the last five years. D. In the last five years, has a bonding company ever refused to issue you a performance bond? If yes, explain the circumstances. E. In the last five years, have any claims been filed against a performance or payment bond that you have provided a public entity? If yes, explain the circumstances. 337 GC-6 F. In the last five years, has your firm or any of its owners or employees been fined by a federal or state agency for a contract or workplace matter (such as wage or hour or safety violations), or debarred under Part 29, Title 49 CFR or any other law from submitting bids on public projects? If yes, explain the circumstances. G. In the last five years, has your firm or any of its owners or employees been charged or convicted of a crime involving the awarding, bidding or performance of a government contract? If yes, provide full details. The bidder agrees that they are fully responsible to the Owner for the acts and omissions of any proposed subcontractors and of persons either directly or indirectly employed by them, as they are for the acts and omissions of persons directly employed by them. Failure on the part of any bidder to carry out previous contracts satisfactorily, or lack of experience or equipment necessary for the satisfactory completion of the project, may be deemed sufficient cause for disqualification. 2.02 CONTRACT DOCUMENT INTERPRETATIONS All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and the Contractor shall be responsible for familiarizing themselves with all permits, bond and other requirements for the work to be performed. All work shall be performed in accordance with the most recent version of the City of Chanhassen Standard Specifications and Detail Plates. In the event a work item is not addressed in the Chanhassen Standard Specifications and Detail Plates, the most recent version of the Minnesota Department of Transportation Standard Specifications shall govern. Whenever reference is made to the Minnesota Department of Transportation Standard Specifications, the word “Owner” shall be substituted for “State” and “Department” where appropriate and the word “Engineer” is understood to refer to the engineer for the Owner. The City of Chanhassen Standard Plates included as part of these Specifications take precedence over the Minnesota Department of Transportation Standard Plates in all instances of conflict. If any person contemplating the submitting of a bid for a proposed contract is in doubt as to the true meaning of any part of the plans, specifications or other proposed Contract Documents, they may submit to the Engineer a written request for an interpretation thereof at least three days prior to the scheduled bid opening. The persons submitting the request will be responsible for prompt delivery to the Engineer. Any interpretation of the proposed documents shall be made by addendum, duly numbered and dated. A copy of such addendum will be posted to QuestCDN, and each bidder shall acknowledge receipt of that addendum on their proposal form. Such addendum will be attached to all documents issued after the date of the addendum and shall remain a part thereof. The Owner and Engineer will not be responsible for any other explanation or interpretation. The Owner reserves the right to modify the plans, specifications, special provisions, or proposal at 338 GC-7 any time prior to bids being opened, in accordance with the procedures for issuance of an addendum. All proposals shall be made and received with the express understanding that the Bidder accepts the terms and conditions contained in these instructions and the plans and specifications, forms of contract and bond, and any other Contract Documents referred to herein. If, after the bids have been delivered to the Owner, any difference of opinion shall arise as to the true intent or meaning of any part of the specifications, the decision of the Engineer shall be final, conclusive, and binding on all parties. 2.03 INTERPRETATION OF QUANTITIES IN BID SCHEDULE The schedule of quantities is approximate only and is assumed solely for the purpose of comparing bids. The quantities on which payment will be made to the Contractor are to be determined by measurements of the work actually performed by the Contractor as specified in the Contract Documents. 2.04 SITE INVESTIGATION Each bidder must satisfy themselves and form their own opinions by personal examination of the location and ground of the proposed work, and by such other means as they may desire, as to the actual conditions and requirements of the work, including the materials to be excavated; must make their own interpretations and satisfy themselves by their own investigations and research regarding all conditions affecting the work to be done and the labor and materials needed, and shall make their sole reliance thereon. Any information or data furnished by the Owner or its representatives is for the convenience of any bidder and is not guaranteed. The bidder shall thoroughly examine and familiarize themselves with the Drawings, Special Provisions, and all other Contract Documents. The Contractor, by the execution of the contract, shall accept all responsibility for having examined the site and acquainted themselves with the conditions there existing and the conditions of the contract. The Owner will be justified in rejecting any claim based upon the Contractor’s lack of proper examination of the site conditions and legal obligations of the contract after execution of the contract. 2.05 SUBMISSION OF PROPOSAL Sealed bids will be received by the Owner up to the date and hour as specified in the Advertisement for Bids at the office of the Owner or as otherwise specified. Bids received after the time specified shall be returned unopened. All bids must be in ink upon the bid form included in the Specifications with a given price for each item and aggregate amount for the work, and must be signed and acknowledged by the bidder in accordance with the directions on the bid form. If a separate proposal form is provided, this separate form is to be submitted, not the form bound into the specification book. In order to ensure consideration, the bid shall be enclosed in a sealed envelope addressed to the Owner and clearly marked as to the time and date of bid opening, the name of the project, and name and address of bidder. 339 GC-8 2.06 PROPOSAL GUARANTY Each bid shall be accompanied by a Proposal Guaranty in the form of a money order, certified check or bid bond, payable to the order of the owner in an amount not less than five percent (5%) of the total amount of the bid. No bid will be considered unless accompanied by the Proposal Guaranty. In case alternate bids are called for, one Proposal Guaranty in the amount of five percent (5%) of the total amount of the highest bid alternative will be sufficient for all bids. As soon as the bids have been tabulated, all Proposal Guarantees shall be returned to the bidders, except those of the three lowest responsible bidders, which shall be returned after the agreement is executed and the required bonds and insurance received, approved, and accepted by the Owner. 2.07 AFFIDAVIT OF NON-COLLUSION Each bidder shall submit with his/her proposal, an affidavit of non-collusion, signed by one of the officers of the firm and notarized. The Affidavit to be used is bound into these Contract Documents. A sample affidavit is included in the attachments. 2.08 WITHDRAWAL OF PROPOSALS Any bid may be withdrawn or modified prior to the schedule time for the opening of bids or authorized postponement thereof. After the time set for opening of the bids, no bidder may, without the consent of the Owner, withdraw their bid or claim extra compensation or damages for any error or omission made by said bidder in preparing their bid, for a period of 60 days. Bid guarantees may be held by the Owner for said 60 days until all of the bids submitted have been canvassed, a contract awarded and executed, and the required bonds and insurance furnished and approved. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the bidder. 340 GC-9 SECTION 3.00 - AWARD AND EXECUTION OF CONTRACT 3.01 EVALUATION OF PROPOSALS The bids from each responsible bidder will be considered on the basis of the amounts as shown on the bid form, and awarded to the lowest bidder determined by correctly adding the products resulting from correctly multiplying the quantities stated by the unit prices bid therefore, and as otherwise described in the Special Provisions when alternate bids are included in the proposal form. The prices are to include the furnishing of all materials; all labor and services necessary or proper for the completion of work, except such as may be otherwise expressly provided in the Contract Documents. The Owner reserves the right to reject any or all bids or to accept the bid deemed in the best interest of the Owner. Without limiting the generality of the foregoing, any bid which is incomplete, obscure, or irregular may be rejected; any bid having erasures or corrections in the price sheet may be rejected; any bid which omits an amount on any one or more items in the price sheet may be rejected; any bid in which unit prices are obviously unbalanced may be rejected; any bid accompanied by an insufficient or irregular bid bond may be rejected; any bid which omits acknowledgment of the receipt of addenda may be rejected. The Owner may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. All bids shall be subject to review and approval of the Owner. 3.02 CONTRACT AWARD AND EXECUTION Following acceptance of the bid by the Owner, a “Notice of Award” letter will be mailed to the Contractor together with the prepared contract agreements for signature and return. The Notice of Award letter will specify that the Contractor also submit affidavits or copies of insurance coverage, a payment bond and a performance bond. No contract will be executed until the required affidavits and bond are submitted and have been approved as to form by the Owner. The performance bond and payment bond shall each be in the amount of 100 percent of the contract price with a corporate surety approved by the Owner. Attorneys-in- fact who sign bid bonds or performance bonds must file with each bond a certified and effective dated copy of their power of attorney. For purposes of the agreement, affidavit of insurance, the payment bond, and performance bond, the contract amount is the bid amount accepted by the Owner. The final amount of the contract shall be determined by summation of multiplying and summing the resulting product of the final measured quantities of the various items actually constructed and installed by the unit prices stated therefore, in the manner prescribed in the specification. The party to whom the contract is awarded will be required to execute the Agreement, obtain the affidavits, the payment bond, and the performance bond, and return them to the Engineer within 10 calendar days from the date when Notice of Award is delivered to the bidder. In case of failure 341 GC-10 of the bidder to complete these items, the Owner may at their option consider the bidder in default, in which case the bid guaranty accompanying the proposal shall become the property of the Owner. The Owner within 10 calendar days of receipt of acceptable performance and payment bonds, affidavits and Agreement signed by the bidder to whom the Agreement was awarded shall sign the Agreement and return to the bidder an executed duplicate of the Agreement. Should the Owner not execute the Agreement within such period, the bidder may by written notice withdraw their signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the Owner. A notice to proceed shall be issued within 10 calendar days of the execution of the Agreement by the Owner. Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the Owner and Contractor. If the Notice to Proceed has not been issued within the 10 calendar day period or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the part of either party. The Notice of Award letter is not an order to proceed. The Contractor will have no authority to perform work under this contract until all Contract Documents as indicated above are properly completed and placed on file at the Owner’s Offices and a Notice to Proceed is issued by the Owner. A Notice to Proceed with the work under this project will be sent to the Contractor upon satisfaction of the above-indicated requirements and after a preconstruction conference is held. 3.03 PROPOSAL ALTERNATES When a project includes a bid alternate, all bidders are required to submit pricing for said alternate as a part of their bid. The Owner reserves the right to accept or reject any or all of the individual items included as a part of the bid alternate. The Owner-accepted bid alternate items’ prices will be considered as part of the low bid determination for contract award. If all alternates are rejected, the lowest base bid submitted will be considered the low bid for purposes of contract award. 3.04 CONTRACT SECURITY & GUARANTY The successful bidder shall be required to furnish the Owner with a performance bond and payment bond in the form required by law, each in an amount of one hundred (100%) percent of the contract amount, based on the lump sum or the anticipated quantities and unit prices, as determined by the Engineer. The bonds shall guarantee the proper prosecution and completion of the work by the successful bidder; and shall further guarantee the prompt payment by the successful bidder or all persons or firms furnishing labor, tools, materials and supplies for the work. Upon completion of said work, an acceptable and separate 100% maintenance bond shall be furnished to guarantee the quality of material and workmanship of said work for a period of two years from the date of final acceptance by the City. The Contractor may not release the surety company on this 100% maintenance bond until a written release of said 100% maintenance bond is given by the Owner. 342 GC-11 When a period of two years has elapsed after the date of the acceptance of the work by the Owner and if upon inspection by the Owner the work is found in good condition the maintenance bond shall be released. If it is found by the inspection after two years use that some of the work and some of the materials are defective, such work or materials shall be replaced or repaired by the Contractor, and only when the Contractor has properly replaced and repaired such defective work and/or materials will the Owner then release the 100% maintenance bond. In the event that the Contractor fails to meet the time obligations of the initial maintenance bond and requests an extension of time, a $1,000 escrow will be required to offset additional costs incurred by the Owner to administrate the maintenance bond extension. 3.05 PRECONSTRUCTION CONFERENCE Prior to the start of any work there shall be a pre-construction conference arranged by the Engineer. Representatives of the Owner, Engineer, Developer, Contractor, Subcontractor, Project Foreman, and Utility Companies shall be notified to be present at this meeting. The Contractor's project superintendent shall be familiar with all phases of the work to be executed and shall oversee the work during its progress. The project superintendent shall represent the Contractor, and communications and directions given to the superintendent shall be as binding as if given to the Contractor. The Contractor's list of subcontractors and suppliers shall be submitted and reviewed along with scheduling, materials (including bituminous mix design), material sources, proposed haul routes, construction methods, desired materials substitutions, and any other information necessary for the orderly execution of the work. The specifications and certifications for all products, materials and supplies furnished shall be submitted for review prior to the preconstruction conference. 3.06 FAILURE TO EXECUTE CONTRACT Failure on the part of the successful bidder to execute the Contract, furnish an acceptable bond, or comply with any other requirements imposed precedent to the Contract, within the time allowed, shall be considered just cause for cancellation of the award and forfeiture of the Proposal Guaranty, not as a penalty, but in liquidation of damages sustained. Award may then be made to the next lowest responsible bidder, or the work may be re-advertised or otherwise performed at the discretion of the Owner. 343 GC-12 SECTION 4.00 - SCOPE OF WORK 4.01 ADDITIONAL INSTRUCTIONS If the instructions and plans are not sufficiently clear to permit the Contractor to proceed with the work, the Engineer shall, upon the request of the Contractor, furnish additional written instruction, together with additional drawings as may be necessary. When such request is made by the Contractor, it must be in ample time to permit the preparation of the instructions and drawings by the Engineer before the construction of the work covered by them is undertaken. Such additional instructions and drawings shall be consistent with the Contract Documents and shall have the same force and effect as if contained in the original Contract Documents. For the purpose of avoiding delays in the preparation of such additional instructions and drawings, the Engineer and the Contractor shall jointly prepare a schedule showing the time for the commencement of the work to be included in them and the time the Contractor shall furnish the necessary shop drawings which may be necessary for their preparation. The Contractor shall do no work without proper drawings or instructions and shall replace any work not in accordance with such drawings and instructions at no additional cost. 4.02 CHANGES OR ALTERATIONS IN THE WORK The Owner, without invalidating the contract, may order extra work or make changes by altering, adding to or deducting from the work; the contract sum being adjusted according to the respective unit bid prices. All such work shall be executed under the conditions of the original contract, except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. If the Contractor claims that any instructions by drawings or otherwise issued after the date of the contract involved extra cost under the contract, the Engineer shall be given written notice thereof within seven days, after the receipt of such instructions, and in any event before proceeding to execute the work, except emergency endangering life or property, and the procedure shall then be as provided for elsewhere herein for changes in the work. No such claim shall be valid unless so made. In giving instructions, the Engineer shall have authority to make minor changes in the work, not involving extra cost, and not inconsistent with the purposes of the work but otherwise (except in an emergency endangering life or property) no extra work or change shall be made unless in pursuance of a written order by the Engineer. 4.03 ORAL AGREEMENTS No oral order, objection, claim or notice by any party to the others shall affect or modify any of the terms or obligations contained in any of the contract documents, and none of the provisions of the Contract Documents shall be held to be waived or modified by reason of any act whatsoever, other than by a definitely agreed waiver or modification thereof in writing, signed by the parties to be bound or by the representatives of the parties authorized to enter into such a waiver or modification, and no evidence shall be introduced in any proceeding of any other waiver or modification. 344 GC-13 4.04 INTERPRETATIONS AND CHANGE ORDERS No oral interpretation shall be made to the Contractor as to the meaning of any of the Contract Documents or to modify any of the provisions of the Contract Documents. Every request for an interpretation shall be made in writing and addressed and forwarded to the Engineer. The Owner will not be responsible for any other explanation or interpretation of the plans and specifications. If unforeseen conditions require a change in the dimensions of a structure, location of underground pipes, or major variations of a similar nature from the original plans, necessitating exceeding the reasonable limits defined above, or being of the nature of a substantial departure from the original plans, such change shall be covered by a change order. The change order is to set forth in complete detail the nature of the change and reasons therefore. The compensation to be paid the Contractor and whether it is an addition or a reduction with respect to the original contract costs is also to be covered in detail. Should additional or supplemental drawings be required, they will be furnished by the Engineer. 4.05 SALVAGE Unless otherwise indicated on the plans or in the Special Provisions, all castings, pipe and any other material taken from the work shall be the property of the Contractor. 4.06 FOSSILS If any fossils, treasure or other unusual or valuable geological formations are found in the progress of excavating, such fossils, treasure or samples of geological formations shall be carefully preserved by the Contractor and the Contractor shall restrict or suspend operations in the immediate area of the discovery and shall immediately notify the Engineer of the discovery. The suspension of work for a period not to exceed 72 hours shall be allowed without claim by the Contractor for any damages as a result thereof. These items shall become the property of the state or federal agency concerned with their preservation and study. 4.07 CLEANUP The Contractor shall, at no cost to the Owner, clean up and remove all refuse and unused materials of any kind resulting from the work. Upon failure to do so within 72 hours after request by the Engineer, the work may be done by the Owner and cost thereof be charged to the Contractor and deducted from the final estimate. 345 GC-14 SECTION 5.00 - CONTROL OF WORK 5.01 ENGINEER'S RESPONSIBILITY AND AUTHORITY The Engineer is responsible for the general supervision and direction of the inspection. The Engineer will decide all questions regarding: • Quality and acceptability of materials furnished and work performed. • Manner of performance and rate of progress of the work. • Interpretation of the Plans, Specifications, and Special Provisions. • Measurement, control of quantities, and the amount of any deductions or adjustments to be made in payment. • Acceptable fulfillment of all Contract Provisions on the part of the Contractor. The Engineer is not responsible for the acts or omissions of the Contractor's superintendent or employees. The Engineer shall, within a reasonable time after receiving written notification, make decisions in writing on all claims of the Owner or the Contractor and on all other matters relating to the execution and progress of the work or the interpretation of the Contract Documents. All such decisions of the Engineer shall be final, except where time or financial considerations are involved, in which case, the decision is subject to arbitration (if less than $10,000) as per these general conditions. Any dispute over $10,000 shall be settled in Carver County District Court. Failure to condemn any inferior material or work at the time of its use or construction shall not be construed as an acceptance of the same, but the Contractor shall upon notice from the Engineer at any time prior to the final acceptance of the improvement immediately tear out, remove and properly reconstruct, at no cost to the Owner, any portion of this improvement which the Engineer may decide to be defective and the Contractor will be held wholly responsible for the safety, proper construction and perfection of the entire improvement until the same has been finally accepted and paid for by the Owner. The Engineer will make final inspection of all work included in the contract or any portion thereof, as soon as practicable after notification by the Contractor that such work is nearing completion. If such work is not acceptable to the Engineer at the time of the inspection, the Contractor will be advised in writing as to the particular defects to be remedied before such work can be accepted. If, within a period of ten days after such notification, the Contractor has not taken steps to speedily complete the work as directed, the Engineer may, without further notice and without in any way impairing the contract, make such other arrangements as deemed necessary to have such work completed in a satisfactory manner without regard to remaining contract completion time. The cost of completing such work shall be deducted from any moneys due, or which may become due the Contractor on the contract. 346 GC-15 5.02 INTENT OF PLANS AND SPECIFICATIONS The intent of the plans and specifications is that the Contractor furnishes all labor and materials, equipment and transportation necessary for the proper execution of the work unless specifically noted otherwise. The Contractor shall do all the work shown on the plans and described in the specifications and all incidental work necessary to complete the project in an acceptable manner and to fully complete the work or project, ready for use, occupancy and operation of the Owner. It is further the intention of the plans and specifications to set forth requirements of performance, type of equipment and structures, and standards of materials and construction, to require new material and equipment unless otherwise indicated and to require complete performance of the work without specific reference to any minor component part. It is not intended, however, that materials or work not covered by the specifications shall be supplied unless distinctly so noted. Materials or work described in words, which so applied have a well-known technical or trade meaning, shall be held to refer to such recognized standards. All work shall be completed in accordance with the specifications and plans, and in compliance with applicable laws of Federal, State and local governments. 5.03 SHOP DRAWINGS The Contractor shall, upon request, submit shop drawings in quadruplicate for the approval of the Engineer. 5.04 DIMENSIONS Figured dimensions on the plans will be used in preference to scaling the drawings. Where the work of the Contractor is affected by finish dimensions or manufacturer's equipment, these shall be determined by the Contractor at the site, and s/he shall assume the responsibility therefore. 5.05 MODELS All models prepared for this work, in accordance with requirements of plans and specifications, shall become the property of the Owner at the completion of the work. 5.06 ADEQUACY OF PLANS AND SPECIFICATIONS The complete requirements of the work to be performed under the contract shall be set forth in plans and specifications to be supplied by the Owner through the Engineer or by the Engineer as representative of the Owner. 5.07 CONFLICT In the case of a conflict of meaning between any of the terms of the Contract Documents, the provisions of the document listed first below over those of a document listed later: 1. Contract Agreement Form 2. Special Provisions 347 GC-16 3. Plans 4. Specifications 5. General Conditions 6. Bid 7. Bid Form Special provisions and detail plans are intended to modify and prevail over standard plans and specifications. 5.08 DISCREPANCIES IN PLANS The drawings, specifications, and other parts of the plans are intended to complement one another. Anything shown on the drawings but not mentioned in the specifications, or vice versa, or anything not expressly set forth in either but which is reasonably implied, shall be furnished as though specifically shown and mentioned in both without any extra charge. Should anything be omitted from the drawings and necessary to the proper construction of the work herein described, it shall be the duty of the Contractor to notify the Engineer prior to beginning work; and in the event of the Contractor failing to give such notice, the Contractor shall make good any damage or defect in work caused thereby, without extra charge to the owner. Questions as to meaning of plans and specifications shall be interpreted by the Engineer, whose decisions shall be final and binding on all parties concerned. (See also Section 5.01 of these General Conditions.) The Engineer will provide the Contractor with such information as may be required to show revised or additional details of construction. The Engineer will provide full information when errors or omissions in the plans and specifications are discovered. Any work done by the Contractor, after discovery of such discrepancies, errors or omissions and prior to a decision by the Engineer, shall be done at the Contractor's risk. 5.09 SEPARATE CONTRACTS The Owner reserves the right to let other contracts in connection with this work. The Contractor shall afford other Contractors reasonable opportunity for the introduction and storage of their materials and the execution of their work and shall properly connect and coordinate the work with that of other contractors. If any part of the Contractor's work depends for proper execution or results upon the work of any other Contractor, the Contractor shall inspect and promptly report to the Engineer any defects in such work that render it unsuitable for such proper execution and results. Failure to so inspect and report shall constitute an acceptance of the other Contractor's work. To insure the proper execution of the work, the Contractor shall measure work already in place and shall at once report to the Engineer any discrepancy between the executed work and the drawings. 5.10 PLANS AND SPECIFICATIONS AT JOB SITE One complete set of all plans and specifications shall be maintained by the Contractor at the job site and shall be available to the Engineer at all times. 348 GC-17 The Owner retains the right of access to all plans, specifications and drawings. 5.11 MOVING OF PUBLIC AND PRIVATE UTILITIES The Owner will give reasonable notice to all affected utility companies of the potential necessity of movement of their installations prior to commencement of the work. It shall be the responsibility of the Contractor to coordinate the work with the utility companies. It is provided that no utility, private or public, shall be moved to accommodate the Contractor's equipment or the method of operation when such utility does not conflict with the installation of the improvement under construction unless the costs of such removal shall be at the expense of the Contractor. The Contractor shall notify the proper representatives of any public utility, corporation, and company or individual, not less than 48 hours in advance of any work which might damage or interfere with the operation of their or his/her property along or adjacent to the work. 5.12 PROTECTION OF EXISTING IMPROVEMENTS AND UTILITIES Prior to construction, the Contractor shall obtain field locations or other assistance as may be required to determine the existence and location of gas main and other private utilities as well as public utilities of the City, County, or State which may be underground or overhead within street and highway right of way or within easements and which may be interfered with under this contract. In cases where the alignment, as shown on the plans, coincides with the existing location of either an overhead or underground privately owned utility so that, in the opinion of the Engineer, the relocation of said utility is required to complete the installation, the Owner shall provide for such relocation unless specified otherwise in the Special Provisions. Existing underground, surface or overhead structures are not necessarily shown on the plans. Those shown are only approximate and no responsibility is assumed by the Owner or the Engineer for the accuracy of location. The Contractor shall make such investigations as are necessary to determine the extent to which existing structures may interfere with the work contemplated under this contract. The sizes, locations and depths of such structures as are shown on the plans and profiles are only approximate and the Contractor shall verify the accuracy of the information given. The Contractor shall support and protect by timbers or otherwise, all pipes, conduits, poles, wires or other apparatus which may be in any way affected by the work. At all shaft sites and on all open cut work, the Contractor shall provide and maintain free access to fire hydrants, water and gas valves, manholes and similar facilities. Gutters and waterways shall be kept open or other satisfactory provisions made for the removal of the storm water. 349 GC-18 The Contractor shall provide as incidental to the work all methods for adequately draining the work and shall assume full responsibility and liability for damage to any persons or property resulting from such damage. No trees shall be cut except upon the specific authority of the Engineer. Trees adjacent to the work shall be protected from all damage by the construction operations. Storm and sanitary sewers must be carefully protected from any sand or debris and any such deposition caused by the Contractor's operations must be removed from the manholes and pipes by the Contractor. Prior to construction commencement, the Contractor shall notify the Owner and conduct an inspection of potentially affected existing public utilities noting conditions such as sand in manholes or damaged valve boxes prior to the Contractor's construction. Once construction has commenced it will be assumed that all damage to surface and underground installations not previously noted has been caused by the Contractor's operations. The Contractor will be responsible to make the necessary corrections and/or repairs. 5.13 DAMAGE TO EXISTING IMPROVEMENTS OR UTILITIES If, through the Contractor's operations, any of said pipes, conduits, poles, wires, or apparatus should be damaged, they shall be repaired by the authorities having control of same, and the expense of such repairs shall be charged to the Contractor. The Contractor shall indemnify and save the Owner and Engineer harmless from claims for any damage done to any street or other public property; or to any private property by reason of breaking of any water pipe, sewer or gas pipe, electric conduit, or other utility by or through the Contractor’s negligence. The Contractor shall restore, or have restored at his/her own cost and expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding, or otherwise restoring as may be directed, or shall make good such damage from injury in a manner acceptable to the Owner or the Engineer. In case of failure on the part of the Contractor to restore such property or make good such damage or injury, the Engineer may, upon 48 hours written notice under ordinary circumstances and without notice when a nuisance or hazardous condition results, proceed to repair, rebuild, or otherwise restore such property as may be determined necessary, and the cost thereof will be deducted from any moneys due to the Contractor under this contract and if not so deducted, the Contractor will be obligated to forth with reimburse the Owner for the cost thereof. The Contractor shall indemnify and save the Owner and Engineer harmless from claims brought for or on account of any damage, maintenance, removal or replacement, or relocation of mains, conduits, pipes, wires, cables or other such structures of private utility firms or corporations, whether underground or overhead, that may be caused or required by the Contractor during the time the work is in progress. 350 GC-19 The Contractor shall not claim or be entitled to receive compensation for any damages sustained by reason of the inaccuracy or the omission of any of the information given on the drawings, relative to the surface, overhead, or underground structures or by reason of the Contractor’s failure to properly protect and to maintain such structures. The Contractor is to exercise extreme care in crossing or working adjacent to all utilities and shall be responsible to protect and maintain their operation during the time the work is in progress. The Contractor shall restore, at no cost to the Owner, any public structures such as water mains, water connections and appurtenances, sewers, manholes, catch basins and sewer connections which are damaged or injured in any way by his/her acts. No trees shall be removed without permission of the Engineer. No compensation will be paid for cutting down, removing and disposing of shrubs. Any trees or shrubs deemed savable will be field located by the Engineer and shall be fully protected by this Contractor during construction. Any trees removed or damaged by the Contractor, which were deemed savable by the Engineer, will be replaced at the Contractor's expense with a new tree as near in size and kind as possible, but never larger than 6" caliper as measured six inches (6”) above the ground surface. All trimming of trees has to be approved by the Engineer. All trees damaged during construction shall be trimmed and repaired. The following procedures shall be adhered to when constructing utilities near trees. A. Cut roots cleanly. B. Backfill trench as soon as possible; do not leave the roots exposed to air. C. No equipment or construction materials shall be stored beneath a tree's drip line. D. Clean up around trees immediately after construction. 5.14 MONUMENTS AND STAKES The Contractor shall not disturb any monuments or stakes found on the line of this improvement until ordered by the Engineer. The Engineer will furnish and set all new monuments or stakes required along the line of this improvement, but the Contractor will be responsible for their protection. In case any monument or stake is disturbed by the Contractor without orders from the Engineer, the Contractor will be charged with cost of the survey and other work required to relocate the same. Prior to the start of construction, the Contractor shall give the Engineer five working days written notice when s/he requires the services of the Engineer for laying out any portion of the work is required. After the start of construction, the Contractor shall give the Engineer 48 hours’ notice, not including Saturday or Sunday, when s/he requires the services of the Engineer for laying out any portion of the work is required. 351 GC-20 5.15 INSPECTORS Inspectors may be appointed by the Engineer or Owner subject to approval by the City Engineer to see that the work is performed in accordance with the plans and specifications. Inspector qualifications shall be submitted in writing to the City Engineer. 5.16 EXAMINATION OF COMPLETED WORK At the request of the Engineer, the Contractor at any time before acceptance of the work shall remove or uncover such portions of the finished work as requested. After examination, the Contractor shall restore said portions of the work to the standard required by the specifications. Should the work thus exposed or examined prove acceptable, the uncovering or removing, and the replacing of the covering or making good of the parts removed shall be paid for as extra work, in accordance with requirements of Section 9.03 of the General Conditions; but should the work so exposed or examined prove unacceptable, the uncovering, removing and replacing shall be at the Contractor's expense. 5.17 OWNER'S RIGHT TO CORRECT DEFICIENCIES If the Contractor should neglect to execute the work properly or fail to perform any provision of this contract, the Owner after ten days' written notice to the Contractor may, without prejudice to any other remedy, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor. 5.18 TRAFFIC CONTROL AND MAINTENANCE (A) Maintenance of Traffic The Contractor is responsible for maintenance, control, and safeguarding of traffic within and immediately abutting the project as further outlined herein, and as may otherwise be provided in the Special Conditions. The Contractor is responsible for maintenance, control, and safeguarding of traffic on all detours. The Owner reserves the right to select any detour routes and will coordinate with other governmental agencies. (B) Street Closures or Partial Closures Streets may be closed to through traffic but shall not be closed to traffic until such closure has been approved by the Owner. Street closures shall be made in such a manner as to provide for maximum public safety and public convenience. They shall be opened to through traffic at such times as the work has been completed, or as the Owner may direct. (C) Existing Traffic Signs and Facilities The Contractor will make all necessary adjustments to traffic signals and traffic signal activators at no cost to the Owner. Existing traffic and street name signs which will interfere with construction will be removed by the Contractor as required by the construction schedule. Upon completion of the project, the Contractor shall reset all such signs. (D) Detours & Haul Routes 352 GC-21 Contractors shall plan haul routes utilizing State Trunk Highways and County State Aid Highways. Any requests to use City streets as haul routes shall be made in writing to the Engineer. The Engineer shall have the final decision to approve or disapprove haul route requests and impose road damage penalties as necessary. (E) Local and Emergency Traffic Local traffic shall be provided access to private properties at the end of each day, except during some urgent stages of construction when it is impracticable to carry on the construction and maintain access simultaneously, such as for the placing of bituminous pavement, placing and curing of Portland cement concrete, and utility excavations which prohibit safe travel of vehicular traffic. Emergency traffic such as police, fire and disaster units shall be provided reasonable access at all times. The Contractor shall notify the Owner 48 hours prior to proposed partial blockage or closure of any street or public right of way and shall place all necessary warning signs and provide all necessary flaggers. The Contractor shall notify the police/fire department 48 hours prior to the proposed blockage or closure of any street or public right of way. (F) Protection of Pedestrian and Vehicular Traffic The Contractor shall take every precaution to protect pedestrian and vehicular traffic. (G) Restriction of Parking Where parking is a hazard to through traffic or to the construction work, it shall be restricted either entirely or during the time when it creates a hazard. Signs for this purpose will be furnished and placed by the Contractor. The Contractor shall be responsible for and shall maintain the signs if they are used on any street which is directly involved in the construction work. If the no parking signs are to be used beyond the confines of the work area, such as another street being used as a detour, the signs will be the responsibility of the Contractor. (H) Flaggers The Contractor shall furnish at his/her own expense all flaggers. 5.19 TRAFFIC CONTROL WITHIN AND ABUTTING THE PROJECT The Contractor shall place and maintain all signs, barricades and warning lights within the limits of the project on all streets, alleys and driveways entering the project so that approaching traffic will turn right or left on existing undisturbed streets before reaching the warning signs and barriers immediately abutting the project. Barricades shall be furnished by the Contractor. The Contractor shall assume responsibility for signs and traffic control devices beyond the limits herein before described. 353 GC-22 5.20 REMOVAL OF CONSTRUCTION EQUIPMENT, TOOLS AND SUPPLIES At the termination of this contract, before acceptance of the work by the Owner, the Contractor shall remove all equipment, tools and supplies from the property of the Owner. Should the Contractor fail to remove such equipment, tools and supplies, the Owner shall have the right to remove them. 5.21 SUSPENSION OF WORK BY ENGINEER When, in the judgment of the Engineer, unfavorable weather or any other condition makes it impractical to perform work in accordance with the contract, or should the Contractor fail to comply with the provisions of the contract or the requirements of the specifications, the Engineer may issue to the Contractor a written order to immediately suspend work and upon receipt of such notice, on that part of the contract work specified in said written order. When conditions are again favorable for prosecution of the work, the Engineer will issue to the Contractor a written order to resume the suspended work. Orders to suspend work will not be written for intermittent shutdowns due to weather conditions unless the suspension of work is to be for a period of time exceeding five working days. The Contractor shall be responsible for preventing any damage or unreasonable deterioration of the work during the time it is closed down. Suspension of the work by the Engineer is not grounds for claims by the Contractor for damages or extra compensation. Inspectors shall have authority to suspend all or a portion of the work which is not being properly performed and, subject to the final decision of the Engineer, to condemn and reject defective work and materials. Inspectors shall have authority to permit deviation from the plans and specifications and to suspend work as required for conformance with the plans and specifications. If requested by the Contractor, the suspension order will be given in writing. Inspectors shall not act as foremen or perform other duties for the Contractor. 5.22 SUSPENSION OF WORK BY OWNER The Owner may at any time suspend the work, or any part thereof, by giving ten days’ notice to the Contractor in writing. This work shall be resumed by the Contractor within ten days after the date fixed in a supplemental written notice from the Owner to the Contractor to do so. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid, and if the Owner does not give a supplemental notice in writing to the Contractor to resume work at a date within a year of the date fixed in the written notice to suspend, then the Contractor may abandon that portion of the work so suspended, and s/he will be entitled to the estimates and payments for all work done on the portions so abandoned, if any. If suspension of all or part of the work, which is subsequently resumed, causes additional expenses not due to the fault or negligence of the Contractor, the Owner shall reimburse the Contractor for additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the Owner within ten days after the date or order to resume work in order to receive consideration. This paragraph shall not be construed as 354 GC-23 entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for supervision made at the request of the Contractor, or for any other delay provided for in the Contract Documents. 355 GC-24 SECTION 6.00 - CONTROL OF MATERIALS AND WORKMANSHIP 6.01 QUALITY OF EQUIPMENT AND MATERIALS In order to establish standards of quality, the Engineer has, in the detailed specifications, referred to certain products by name and catalog number. This procedure is not to be construed as eliminating from competition other products of equal or better quality by other manufacturers where fully suitable in design. Whenever in these specifications, a material or article is specified by using the specific description or name of proprietary product, or name of a manufacturer or vendor, rather than by using descriptive detail or substance and function, any article which will perform the duties imposed adequately and to the same effectiveness as determined by the Engineer will be acceptable as a substitute in lieu of the material or articles so specified. Only materials conforming to the requirements of these specifications shall be used in the work. The source of any material shall not be changed at any time without the written approval of the Engineer. The Contractor may be required at any time to furnish a complete statement of the original, composition and manufacturer of any or all materials required in the work, or to submit samples of the same. Unless otherwise specified, all materials shall be new and both workmanship and material shall be of good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials or tools used in the work. All materials, supplies and articles furnished shall, whenever so specified, and otherwise wherever practicable, be the standard stock products of recognized reputable manufacturers. The specifications and certifications for all products, materials and supplies furnished shall be submitted for review prior to the preconstruction conference. The Contractor shall furnish a complete list of proposed desired substitutions, together with such engineering and catalog data as the Engineer may require. List and information must be submitted prior to submittal of first progress payment estimate. The Contractor shall abide by the Engineer's judgment when proposed substitute materials or items of equipment are judged to be unacceptable and shall furnish the specified material or item of equipment in such case. All proposals for substitutions shall be submitted in writing by the Contractor and not by individual trades or material suppliers. The Engineer will approve or disapprove proposed substitutions in writing within a reasonable time. No substitute materials shall be used unless so approved in writing. 6.02 TESTING All testing of materials and workmanship shall be conducted by a reputable and qualified firm totally independent of the contractor and owner. 356 GC-25 6.03 USE OF PREMISES The Contractor shall confine equipment, storage of materials and operation of work to the limits indicated by law, ordinances, permits, easements or direction of the Engineer, and shall not unreasonably encumber the premises with said equipment and materials. 6.04 STORAGE OF MATERIALS Materials shall be stored so as to insure the preservation of their quality and fitness for the work and such materials, even though approved before storage, shall be subject to testing and must meet the requirement of these specifications at the time it is proposed to use them in the work. Materials shall be stored per the manufacturer’s recommendations in a safe manner that will facilitate inspection and be in compliance with all applicable permits and regulations. The portion of the right of way not required for public travel may, with the consent of the Engineer, be used for storage purposes and for the placing of the Contractor's plant and equipment; but any additional space required; unless otherwise stipulated, shall be provided by the Contractor at no cost to the owner. From the commencement of the work until the completion of the same, the Contractor shall be solely responsible for the care of the work covered by this contract and for the materials delivered at the site intended to be used in the work and all injury or damage to the same from whatever cause, shall be made good at the Contractor’s expense before the final estimate is made. The Contractor shall provide suitable means of protection for and shall protect all material intended to be used in the work and all work in progress as well as completed work. All necessary precautions shall be taken to prevent injury or damage to work in progress of construction by flood, freezing or from inclemency’s of the weather at any and all times and only approved methods shall be used for this purpose. 6.05 MANUFACTURER'S DIRECTIONS Manufactured articles, material and equipment shall be applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer unless herein specified to the contrary. 6.06 REJECTED WORK AND MATERIALS All materials which do not conform to the requirements of the Contract Documents are not equal to samples approved by the Engineer, or are in any way unsatisfactory or unsuited to the purpose for which they are intended, shall be rejected and shall be removed immediately from the Project, unless otherwise permitted. No materials which have been rejected - the defects on which have been corrected or removed - shall be used until approval has been given. If the Contractor does not remove such condemned work and materials within a reasonable time fixed by written notice, the Owner may remove them and may store the materials at the expense of the Contractor. If the Contractor does not pay the expense of such removal within ten days thereafter, the Owner may, upon ten days' written notice, sell such materials at auction or at private sale and shall account for the net proceeds thereof, after deducting all the costs and expenses that should have been borne by the Contractor. The Contractor shall promptly remove from the premises all materials condemned by the Engineer as failing to conform to the contract, whether incorporated in the work or not and the Contractor 357 GC-26 shall promptly replace and re-execute the work in accordance with the Contract Documents without expense to the Owner and shall bear the expense of making good all work of the other contractors destroyed or damaged by such removal or replacement. Work done contrary to or regardless of the instructions of the Engineer, work done without lines, grade or cross stakes and grades shown on the plans or as given by the Engineer, or any deviation made from the plans and specifications without written authority will be considered unauthorized and at the expense of the Contractor and will not be measured or paid for by the Owner. Any and all work so done may be ordered removed and replaced immediately at the Contractor's expense. 6.07 MATERIALS FURNISHED BY THE OWNER Materials specifically indicated will be furnished by the Owner. The fact that the Owner is to furnish material is conclusive evidence of its acceptability for the purpose intended and the Contractor may continue to use it until otherwise directed. The Contractor shall notify the Engineer upon discovering any defect in materials furnished by the Owner. Materials furnished by the Owner, which are not of local occurrence, will be provided at locations listed on plans or in specifications. After receipt of the material the Contractor shall be responsible for material loss or damage, including that caused by third parties. 6.08 MATERIALS FURNISHED BY THE CONTRACTOR All materials used in the work shall meet the requirements of the respective plans and specifications. All materials not otherwise specifically indicated shall be furnished by the Contractor. 6.09 UNACCEPTABLE WORK & MATERIALS The Owner will consider all Work and Materials that do not meet the Contract requirements, or do not meet generally accepted industry standards if the Contract does not provide specific standards, to be unacceptable. For unacceptable Work resulting from poor workmanship, use of nonconforming Materials, damage through carelessness, or any other cause existing before final acceptance of the Work, the Owner will take one of the following actions, at the Engineer’s sole discretion: (1) Require the Contractor to acceptably correct the Work and Materials, immediately upon receipt of written order to do so (2) Allow the Work to remain in place and apply a monetary deduction to the Contract Unit Price (3) Decide the extent of acceptance for the Work to remain in place if a Contract Item fails to meet Contract requirements but is adequate to serve the design purpose, and document the basis of acceptance by Change Order to adjust the Contract Unit Price; the adjusted Contract Unit Price will be determined at the Engineer’s sole discretion (4) Require the Contractor to remove and replace the unacceptable Work at the Engineer’s sole discretion 358 GC-27 The Owner may provide notice of default after the Contractor has been given proper notice to acceptably correct the Work and Materials, and has failed to do so. The Contractor shall remove and replace the unacceptable Work, or correct the Work, at no additional cost to the Owner if a Contract Item does not meet specified requirements and results in Work that does not serve the design purpose. 359 GC-28 SECTION 7.00 - LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC 7.01 COMPREHENSIVE GENERAL LIABILITY Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured on a primary and non-contributory basis. The Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 7.02 CONSTRUCTION DAYS AND HOURS Construction hours, including pick-up and deliveries of material and equipment and the operation of any internal combustion engine, may only occur from 7:00 a.m. to 6:00 p.m. on weekdays, from 9:00 a.m. to 5:00 p.m. on Saturdays with no such activity allowed on Sundays or on legal holidays. Contractors must require their subcontractors, agents and supplies to comply with these requirements and the Contractor is responsible for their failure to do so. Under emergency conditions, this limitation may be waived by the written consent of the City Engineer. If construction occurs outside of the permitted construction hours, the Contractor shall pay the following administrative penalties: First Violation Written Warning Second Violation $ 500.00 Third and Subsequent Violations $1,000.00 360 GC-29 The hourly rates will be in conformance with Engineer's current fee schedule. Overtime work is 1.5 times the hourly rate. Payment to the owner shall be made by deductions to the contractor's progress or final payments. 7.03 DRUG AND ALCOHOL TESTING All contractors and their subcontractors shall provide the City, prior to conducting any work, written verification of compliance with the Federal Highway Administration (FHWA) drug use and alcohol testing rules published February 15, 1994, which apply to persons required to have a commercial driver’s license (CDL). 7.04 WATER The Contractor shall make all arrangements with the City's Utility Superintendent for obtaining any water which may be needed for the construction. No water may be taken from any City hydrants unless authorized in writing by the Utility Superintendent. Failure to obtain City authorization will result in prosecution and fines within the limits of city ordinance. Access to private property shall be maintained/provided after 5:00 PM. Temporary mailboxes must be installed when the Contractor anticipates or the plans show as such. The Contractor must furnish, install, and remove temporary mailboxes. Temporary mailbox locations must be approved by the Engineer. 7.05 NOISE ELIMINATION The Contractor shall eliminate noise to as great an extent as possible at all times. Air compressing plants shall be equipped with silencers and the exhausts of all gasoline motors or other power equipment shall be provided with mufflers. 7.06 PATENTS All fees or royalties for patented invention, equipment, or arrangements that may be used in any manner connected with the construction or erection of the work, or any part thereof, shall be included in the price mentioned in the contract. 7.07 PRIVILEGES OF CONTRACTOR IN STREETS, RIGHTS-OF-WAY AND EASEMENTS For the performance of the contract, the Contractor will be permitted to occupy such portions of streets or alleys, or other public places, or other rights-of-way, as shown on the plans or as permitted by the Engineer. A reasonable amount of tools, materials and equipment for construction purposes may be stored in such space, but not more than is necessary to avoid delays in construction. Excavated and waste materials shall be piled or stacked in such a way as not to interfere with spaces that may be designated to be left free and unobstructed, nor inconvenience occupants of adjoining property. Other Contractors of the Owner may, for all purposes required by their contracts, enter upon the work and premises used by the Contractor, and the Contractor shall give to other Contractors of the Owner all reasonable facilities and assistance for the completion of adjoining work. Any additional ground desired by the Contractor for sole use shall be acquired by the 361 GC-30 Contractor at no cost to the Owner. Also, all maintenance and restoration costs shall be the responsibility of the Contractor. Where the work encroaches upon any right of way of any railway or state or county highway, the Owner shall apply for the necessary permits and the Contractor shall secure, pay the cost of all fees and provide bonds as required at no additional compensation. Where railway tracks or such highway are to be crossed, the Contractor shall observe all the regulations and instructions of the railway company and highway department as to methods of doing the work, or precautions for safety of property and the public. All negotiations with the railway company and highway department, except the right-of-way, shall be made by the Contractor at no cost to the Owner. The Contractor will not be paid direct compensation for such railway or highway crossing, unless so provided in the Special Conditions and Proposal. 7.08 DISCRIMINATION ON ACCOUNT OF RACE, CREED, OR COLOR The Contractor agrees that the provisions of State Statutes are as much a part of this contract as if fully set forth herein. 7.09 SAFETY Precautions shall be exercised at all times by the Contractor for the protection of persons, employees and property. The safety provisions of applicable laws and local building and construction codes shall be observed. The Contractor is solely responsible for the safety, proper construction and protection of the entire work until the same has been finally accepted and paid for by the Owner. The Contractor is responsible for conducting all work in compliance with the requirements of applicable state and federal laws, and the rules and regulations of such governmental agencies having jurisdiction over such operations. The Contractor shall be solely responsible for providing and maintaining at no additional cost to the Owner and on a 24-hour basis, all necessary safeguards such as temporary ladders, guard rails, protective fencing, shoring, bracing, dewatering, watchpersons, warning signs or signals, barricades and night lights at all unsafe places at or near the work. Provisions shall be made to prevent vehicles, pedestrians, and livestock from falling into open trenches or being otherwise harmed as a result of the work. Excavation in or adjacent to public streets or alleys in which water stands more than one foot deep shall be securely barricaded with snow fence so as to prevent access by small children at all times work is not being carried on at the site of excavation. Barricades shall be painted in a color that will be visible at night. From sunset to sunrise, the Contractor shall furnish and maintain at least two lights at each barricade. A sufficient number of barricades shall be erected to keep vehicles from being driven on or into any work under construction. The Contractor shall furnish watchpersons in sufficient numbers to protect the work. The Contractor shall in all cases maintain safe passageways at all road crossings, crosswalks and street intersections, and shall do all other things necessary to prevent accident or loss of any kind. 362 GC-31 7.10 SANITARY PROVISIONS The Contractor shall provide and maintain in a neat and sanitary condition such accommodations for the use of employees as may be necessary to comply with the requirements and regulations of the governmental agency having jurisdiction there over. No public nuisance shall be permitted. Suitable sanitary conveniences for the use of all persons employed on the work, properly screened from public observation, shall be provided and maintained by the Contractor. 7.11 RAILROAD CROSSINGS Wherever a project is being constructed beneath, at grade or above railroad track, it shall be the Contractor's responsibility to contact the railroad company prior to constructing such crossings and to proceed with the construction as approved by the railroad company. The Contractor shall comply with all construction and additional insurance requirements of the railroad company. The Contractor shall hold the Owner and Engineer harmless from any and all damages resulting from operations in the construction at such crossings. 7.12 USE OF EXPLOSIVES Blasting will not be permitted in any case without specific authorization by the Owner, and then only under such restrictions as may be required by the proper authorities. If it is necessary to use explosives in the performance of the work, the Contractor shall take out permits and comply with all the laws, ordinances and regulations governing same. The Contractor shall fully protect all completed works as well as all overhead, surface or underground structures and shall be liable for any damage done to the work or to other structures on public or private property and injuries sustained by persons, by reason of the use of explosives in the operations. Explosives shall be handled, used and fired only by qualified people. All firing shall be done by electricity. All explosive supplies shall be safely stored and protected in an approved manner. All such storage places shall be marked clearly "DANGEROUS EXPLOSIVES". Caps or other exploders shall not be stored at the place where dynamite or other explosives are stored. 7.13 PRIVATE PROPERTY The Contractor shall not enter upon private property for any purpose without having previously obtained written permission from the property owner. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery, plants, lawns, sprinkler systems, fences, culverts, bridges, pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 7.14 RIGHT TO USE IMPROVEMENT The Owner shall have the right to open to traffic or public use any portion of this improvement prior to the final completion of the whole work, but the use of any part or portion of this improvement by the Owner, by the public, or by any person or party, shall not be construed as acceptance of any portion of the work prior to the time of final completion and acceptance of the 363 GC-32 entire improvement. 7.15 CONTRACTOR'S RESPONSIBILITIES The Contractor shall furnish all necessary machinery, tools, labor and material for every character required, and shall fully complete the work in accordance with the plan, specifications, and detail drawings, for the prices bid. The Contractor shall perform the entire work under the contract and assume the responsibility for and risk of all damages to the work or to property adjacent to or on the line of said work. The Contractor shall have charge of and be responsible for the entire project until its completion and acceptance. This includes the responsibility to maintain all stages of work in a safe and suitable condition at all times, including nights, weekends, and holidays. The Contractor shall make observations of the work during such periods as are necessary to insure proper care of the work. The Contractor is liable for any defects which may appear or be discovered before the final payment herein specified. The Contractor shall designate one person who shall have charge of the job and to whom the inspector may communicate. Whenever the Contractor is not present on the work, communications will be given to the superintendent or foreman in immediate charge of the work. Communications received shall be strictly obeyed. The Contractor shall be knowledgeable of and comply with the requirements of all pertinent permits and programs including, but not limited to, General Permit Authorization to Discharge Stormwater Associated With Construction Activity Under the National Pollution Discharge Elimination System, other provisions of the Clean Water Act, MN Rules Chapters 7001 and 7090, MN Wetland Conservation Act, DNR Public Waters Program, and others. The Contractor shall submit, at such times as may reasonably be requested by the Engineer, schedules which shall show the order in which the Contractor proposes to carry on the work, with dates at which the Contractor will start the several parts of the work, and estimated dates of completion of the several parties. In accordance with the contract agreement, the Contractor and associated sureties shall indemnify the Owner and any and all of its officers, Engineers, and employees from any claims and demands or losses, damages, costs, charges and expenses of every nature and description, whether direct or indirect, because of the performance of this contract, including all injuries to workers or persons other than workers and for all property damages. The Contractor shall indemnify the Owner against any such loss or any liability of any nature, whether direct or indirect, and the Owner reserves the right to deduct from any money due the Contractor the amount of any judgment or claims therefore. The obligations of the Contractor do not extend to the liability of the consultant or Engineer, the consultant’s agents or employees arising out of the preparation or approval of maps, drawings, opinions, reports, surveys, change orders, designs or specifications which are certified by the Engineer. The approval of the above documents by the Engineer shall be subject to the conditions, limitations and exceptions stated on such documents and in contract documents. No approval of any document by the Engineer shall be implied. The Engineer shall not be deemed to have approved any document unless such document bears the Engineer's certificate or seal. 7.16 LANDS BY OWNER 364 GC-33 Where the work passes over or through private property, the Owner will secure right of way or easement. The Contractor shall not receive any extra compensation or be entitled to any extra payment because of delay on the part of the Owner in obtaining right of way or easement. 7.17 LANDS BY CONTRACTOR Any additional land and access thereto that may be required for temporary construction facilities or for storage of materials shall be provided by the Contractor with no liability to the Owner. The Contractor shall confine equipment and storage of materials and activities of workers to those areas described in the plans and specifications and such additional areas which may be provided as approved by the Engineer. 365 GC-34 SECTION 8.00 - PROSECUTION AND PROGRESS 8.01 SUBCONTRACTS At the time specified by the Contract Documents or when requested by the Engineer, the Contractor shall submit-in writing to the Owner for approval the names of the subcontractors proposed for the work. Subcontractors may not be changed except at the request of and with the approval of the Owner. The Contractor is responsible to the Owner for the acts and omissions of all employees and subcontractors hired by the Contractor. The Contract documents shall not be construed as creating any contractual relation between any subcontractor and the Owner. The Contractor agrees to bind every subcontractor and every subcontractor agrees to be bound by the terms of the Contract Documents as far as applicable to the subcontractor’s portion of the work; including the following provisions of this section. The Contractor agrees to be bound to the subcontractor by all the obligations that the Owner assumes to the Contractor under the terms of said documents, and by all the provisions thereof affording remedies and redress to the Contractor from the Owner. The Contractor shall not assign, sublet, subcontract or transfer more than 50% of the total contract cost excluding "specialty items" without the written consent of the Owner. Any such assignment, subletting, or transfer shall not in any way relieve the Contractor of the responsibilities assumed under the contract, bonds, and guaranty. For convenience of reference and to facilitate the letting of contracts and subcontracts, the specifications are separated into title sections. Such separations shall not, however, operate to make the Engineer an arbiter to establish limits to the contracts between Contractor and subcontractor. 8.02 CONTRACTOR'S SUPERINTENDENT A qualified superintendent shall be in control of the work at all times and give efficient supervision to the work until its completion. The superintendent shall have full authority to act in behalf of the Contractor, and all directions given to the superintendent shall be considered given to the Contractor. The Engineer's instructions may be confirmed in writing and shall be so confirmed upon written request of the Contractor. 8.03 CONTRACTOR'S EMPLOYEES Incompetent or incorrigible employees shall be dismissed from the project by the Contractor or his/her representative when requested by the Engineer, and such persons shall not again be permitted to return to the project without the written consent of the Engineer. The foreman or other persons directing the work shall be competent, sober, and reliable, and shall extend every facility to the Engineer to enable to proper execution of the Engineer’s duties, and shall furnish such help as may be necessary to facilitate the inspection of materials. 366 GC-35 8.04 INJUNCTIONS If by reason of any court proceedings, instituted by any third party or by the Owner affecting, directly or indirectly, the construction or completion of any portion or portions of this improvement, the Contractor or the Owner shall be unable to construct or complete any other portion or portions thereof, the Contractor shall, and does hereby waive any and all claims for damages because of such inability to complete the improvement as completed and file the final estimate thereon as provided for in the full completion of other improvements in the Owner, and the Contractor shall accept in full payment of the work upon said improvement, and as a cancellation of the contract thereof, a sum of money determined in strict accordance with the Contractor’s proposal for the contract, on the basis of the work actually completed up to the time of stopping thereof. 8.05 RIGHTS OF VARIOUS INTEREST Wherever work being done by the Owner's forces or by other Contractors is contiguous to work covered by this contract, the respective rights of the various interests involved shall be established by the Engineer, to secure the completion of the various portions of the work in general harmony. 8.06 WORK DURING AN EMERGENCY The Contractor shall perform any work and shall furnish and install any materials and equipment necessary during an emergency endangering life or property. In all cases, the Contractor shall notify the Engineer of the emergency as soon as practicable, but shall not wait for instructions before proceeding to properly protect both life and property. In cases where the Contractor cannot or does not meet the emergency, the Owner may take appropriate action to protect life and safety. 8.07 DELAYS AND EXTENSION OF CONTRACT TIME The Contractor herewith specifically waives claims for damages for any hindrance, delay, or change of sequencing. The Contractor will, in lieu thereof, be granted extensions of time for which liquidated damages will not be claimed by the Owner for the following causes: A delay caused the Contractor by any suit or other legal action against the Owner will entitle the Contractor to an equivalent extension of time unless the period of such delay exceeds 90 days. When such period is exceeded, the Owner will, upon request by the Contractor in writing, either terminate the contract, or grant a further extension of time, whichever as may at that time appear most desirable to both parties. If the Contractor is delayed at any time in the progress of the work by any act of neglect of the Owner or the Engineer or any employees of either, or by any other Contractor employed by the Owner, or by strike, fire, unusual delay in transportation, unavoidable casualties, or other causes beyond the Contractor's control, or by any cause which, in the opinion of the Engineer, shall justify the delay, then the time of completion shall be extended for such reasonable time as the Engineer may decide. No such extension shall be made for delay occurring more than seven days before claim therefore is made in writing to the Engineer. Shutdowns due to improper work, or otherwise due the Contractor's operation, are not cause for extension of time. 367 GC-36 If during the term of this contract, the volume of the specified work, measured in dollars, is increased over the total value shown in the Contractor's proposal at the time the award of contract is made, the Contractor will be granted an extension proportionately equal to the increase in the total value. Should unforeseen conditions require the performance under an extra work order, the work more complex or difficult than that originally specified and shown on the plans, and such work, in the Contractor's opinion, requires more time to execute than the proportional increase in dollar value, the Contractor shall state to the Engineer, in writing, prior to the performance of such work, his/her estimate of the added time required for such work. The Owner will, if such estimate be reasonable, allow an added extension of time equal to the difference between the total time required and the proportional increase in the dollar value of the work. 8.08 CONSTRUCTION SCHEDULE & LIQUIDATED DAMAGES Contract and Owner recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in the Contract, plus any extensions thereof allowed. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner a set charge based off the table below for each calendar day that expires after the time specified in the Contract for Completion until the Work is complete. Daily costs are based on MnDOT Table 1807.1-1, "Schedule of Liquidated Damages as follows: TABLE 1807.1-1 SCHEDULE OF LIQUIDATED DAMAGES Original Contract Amount Charge Per Cal. Day ($) From More Than ($) To and Including ($) 0 25,000 300 25,000 100,000 400 100,000 500,000 900 500,000 1,000,000 1,200 1,000,000 2,000,000 1,500 2,000,000 5,000,000 2,500 5,000,000 10,000,000 3,000 10,000,000 ---- 3,500 368 GC-37 8.09 OWNER'S RIGHT TO TERMINATE CONTRACT & COMPLETE THE WORK The Owner has the right to terminate the employment of the Contractor for any of the following reasons: A. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; B. Failure of Contractor to supply adequate properly skilled workers or proper materials; C. Failure of Contractor to make prompt payment to subcontractor for material or labor; D. Persistent and continuing disregard of laws, ordinances, or proper instructions of the Engineer; E. Assignment of work without permission of the Owner; F. Abandonment of the work by Contractor; G. Failure to meet the work progress schedule set forth in the contract; Termination of the contract shall be preceded by seven days written notice by the Owner to the Contractor and the surety stating the ground for termination and the measures if any which must be taken to assure compliance with the contract. The contract shall be terminated at the expiration of such seven day period unless the Owner shall withdraw its notice of termination. Upon termination of the contract by the Owner, the Owner may complete the work required by the contract by whatever means deemed expedient, including requiring the Contractor's surety to complete the work. The taking over of the work by the Owner upon contract termination shall not affect the right of the Owner to recover liquidated damages from the Contractor or the surety for failure to complete contract. In the event that the Contractor involuntarily abandons the work, fails or refuses to complete the work embodied in the contract or fails to pay just claims for labor or material, the Owner reserves the right to charge against the Contractor all extra legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the Owner's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and nonpayment of claims wherein the Owner is made codefendant, and the Contractor agrees to pay all such costs, including reasonable attorney's fees. When the Owner assumes control of the work under the contract pursuant to termination, the Owner may take possession of the work and all material, tools, and equipment therein belonging to the Contractor and may use the same to complete the work at Contractor's expense. 369 GC-38 Upon contract termination, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance, the Contractor shall pay the difference to the Owner. The expenses incurred by the Owner as herein provided and the damages incurred through the Contractor's default shall be certified by the Engineer and Owner. 8.10 CONTRACTOR'S RIGHT TO TERMINATE CONTRACT The Contractor may terminate contract upon ten days' written notice to the Owner and the Engineer for any of the following reasons: A. If an order of any court or other public authority caused the work to be stopped or suspended for a period of 90 days through no act of fault of the Contractor or his/her employees; B. If the Owner should fail to act upon any request for payment, in the manner set forth in the General Conditions, within 45 days after its approval by the Engineer; C. If the Owner should fail to pay the Contractor any sum within 45 days after its award by arbitrators. 370 GC-39 SECTION 9.00 - MEASUREMENT AND PAYMENT 9.01 MEASUREMENT The determination of pay quantities or work performed under this contract will be made by the Engineer based upon the lines, grades, and cross sections given, or measurements made by designated Inspectors. All items will be computed based upon the units in the bid forms. 9.02 SCOPE OF PAYMENT The Contractor shall accept the compensation, as provided in the contract, in full payment for furnishing all materials, labor, tools and equipment necessary to the completed work and for performing all work contemplated and embraced under the contract; also for loss or damage arising from the nature of the work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the work until the final acceptance by the Owner, and for all risks of every description connected with the prosecution of the work; also for all expenses incurred in consequence of the suspension or discontinuance of the work as herein specified; and for completing the work according to the plans and specifications. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or material. The unit contract prices for the various bid items of the contract shall be full compensation for all labor, materials, supplies, equipment, tools and all things of whatsoever nature required for the complete incorporation of the item into the work the same as though the item were to read "In Place", unless the plans and Special Provisions shall provide otherwise. 9.03 PAYMENT FOR EXTRA WORK Adjustments, if any, in the amounts to be paid the Contractor by reason of any change, addition, or deduction, shall be determined by one or more of the following methods: (A) FOR ITEMS COVERED BY THE PLANS AND SPECIFICATIONS: The Owner reserves the right to increase or decrease any of the quantities shown. In the event the actual quantities differ more than 25% of the original contract amount, an equitable revision of the unit price shall be made when requested by either the Owner or the Contractor. This 25 percent (25%) limit does not apply to items specifically excluded or listed as optional by the Owner, or to minor contract items, (items amounting to ten percent or less of the total contract). (B) FOR ITEMS NOT COVERED BY THE PLANS AND SPECIFICATIONS: If the Engineer orders, in writing, the performance of any work not covered by the plans or included in the specifications, and for which no item in the contract is provided, and for which no unit price or lump sum basis can be agreed upon, then such extra work shall be done on a cost-plus-percentage basis of payment as follows: 371 GC-40 1. The Contractor shall be reimbursed for all costs incurred in doing the work and shall receive an additional payment of 5% of all such cost to cover his indirect overhead costs, plus 10% of all cost, including indirect overhead as his/her fee. 2. The term "Cost" shall mean the total sum of the labor, materials and equipment costs as defined in the following. a. LABOR – The Contractor shall be compensated for the actual rate of wages paid and health and welfare benefits documented on the payroll for the actual time spent by the laborers and the foreman in performing the Force Account work. Unless already included in the wage rates paid, the Contractor shall also receive the actual labor-related costs incurred by reason of subsistence and travel allowance, pension funds, or other fringe benefits provided those payments are required through an employment contract or collective bargaining agreement applicable to the classes of labor employed in the work. b. MATERIALS – For all materials accepted by the Engineer and permanently installed in the work, the actual cost of the material (including transportation charges paid by the Contractor) will be paid. c. EQUIPMENT – Rental rates for equipment to be used in the force account work shall be established prior to use of the equipment in the work. The rental rates will be paid for the actual time the machinery and equipment are in operation on the Force Account work. 3. Each day the Contractor’s representative and the Engineer shall compare and reconcile the records of labor, materials and equipment used in the Force Account Work. 4. The Contractor shall furnish the Engineer with duplicate itemized statements of the cost for Force Account work, consisting of the following. a. Payroll for laborers and foreman. b. Quantities of materials, prices, extensions and transportation costs paid by the Contractor. Statements shall be accompanied by paid receipted invoices for materials used, including transportation charges paid by the contractor. If materials used in the Force Account work are not 372 GC-41 specifically purchased but are taken from the Contractor’s stock, and affidavit shall be furnished certifying that the materials were taken from stock, that the quantity claimed was actually used, and that the price and transportation costs claimed are the Contractor’s actual costs. After receipt of statements and invoices, the Engineer will prepare a change order which will be submitted to the Contractor for verification and signature. 5. Monthly payments for force account work will be issued once each month for all work completed to the end of the preceding month. Claims for extra work not ordered in writing by the Engineer will not be allowed. 9.04 PROGRESS PAYMENTS, RETAINED PERCENTAGE Monthly payment will be issued once each month for all work completed to the end of the preceding month. Progress estimates shall be prepared by the Engineer as accurately as the available information will permit but the only estimate that is binding will be the final estimate. Before the final estimate is prepared, all quantities will be reviewed and rechecked. Progress payments will be made in cash or equivalent. The Owner will retain 5% of the total amount owing the Contractor until 90% or more of the contract has been completed. At that time such portions of the retained percentage will be released in an amount which the Engineer determines is not required to protect the Owner's interest in completion of the contract. The Contractor may request partial payments for the value of “Materials on hand,” defined as acceptable Materials produced for or provided to the Project, but not yet incorporated into the Work. The Owner may pay for Materials on hand in an amount not greater than the delivered cost of the Material as verified by Contractor-provided-invoices and not greater than the Contract Unit Price for the Material complete in place. The Owner may pay for materials on hand when the Contractor meets the following: 1. Requests payment for at least $5,000 2. Provides Materials specifically manufactured, produced, or supplied for permanent incorporation into the Project 3. When storage provided by the Contractor is accepted by the Engineer for Materials delivered to, or adjacent to, the Project Site and is in accordance with Section 6.04 4. When the Contractor irrevocably assigns the Materials to the Project, stores the Materials separately from other similar Materials, and ensures the Materials are not available for use on other projects, and makes the Materials available for inspection by the Owner at the Material storage location for Materials not yet delivered to, or adjacent to, the Project Site 5. Provides Materials as shown on the Plans and in accordance with the Specifications The Contractor must also provide the following actual, authentic, customary, and auditable documents, produced in the normal course of business, to receive payment for Materials on hand: 6. Paid invoices or receipts for delivery of Materials 7. An itemized list detailing the cost of Contractor-produced Material 8. Documents containing complete Material description and identification 373 GC-42 Such materials when so paid for by the Owner shall become the property of the Owner, and in the event of the default on the part of the Contractor, the Owner may use or cause to be used such materials in construction of the work provided for in the contract. The amount paid by the Owner for materials shall reduce estimates due the Contractor as the material is used in the work. The Owner will not make partial payments for living plant or perishable Materials as Materials on hand. The Owner may withhold, in addition to retained percentages, from payment to the Contractor such an amount or amounts as may be necessary to cover: A. Defective work not remedied; B. Claims for labor or materials furnished the Contractor or subcontractor, or reasonable evidence indicating probable filing of such claims; C. Failure of the Contractor to make payments properly to subcontractors or for material or labor; D. Amounts necessary to insure that an overpayment on the total contract amount will not occur; E. Evidence of damage to another contractor or private property. 374 GC-43 The Owner may disburse and shall have the right to act as agent for the Contractor in disbursing such funds as have been withheld pursuant to this paragraph to the party or parties who are entitled to payment therefrom but the Owner assumes no obligation to make such disbursement. The Owner will render to the Contractor a proper accounting of all such funds disbursed. 9.05 ENGINEER'S ACTION ON REQUEST FOR PAYMENT Within ten days of sub- mission of any request for payment by the Contractor, the Engineer shall: A. Approve the request for payment as submitted; or B. Approve such other amount as the Engineer shall decide is due the Contractor, informing the Contractor in writing of the reasons for approving the amended amount; or C. Withhold the request for payment, informing the Contractor in writing of the reasons for withholding it. 9.06 OWNER'S ACTION ON AN APPROVED REQUEST FOR PAYMENT Within 30 days from the date of approval of a request for payment by the Engineer, the Owner shall: A. Pay the request for payment as approved; or B. Pay such other amount as the Owner shall decide is due the Contractor, informing the Contractor and the Engineer in writing of the reasons for paying the amended amount; or C. Withhold payment informing the Contractor and the Engineer of the reasons for withholding payment. 9.07 PAYMENT FOR WORK BY THE OWNER The cost of the work performed by the Owner in removing construction equipment, tools and supplies and correcting deficiencies in accordance with the General Conditions shall be paid by the Contractor. 9.08 PAYMENT FOR UNCORRECTED WORK Should the Engineer direct the Contractor not to correct work that has been damaged or that was not performed in accordance with the contract documents, an equitable deduction from the contract amount shall be made to compensate the Owner for the uncorrected work. 9.09 PAYMENT FOR REJECTED WORK AND MATERIALS The removal of work and materials rejected and the re-execution of acceptable work by the Contractor shall be at the expense of the Contractor. The Contractor shall pay the cost of replacing the work of other contractors destroyed or damaged by the removal of the rejected work or materials and the subsequent replacement of acceptable work. 375 GC-44 Removal of the rejected work or materials and storage of materials by the Owner in accordance with the General Conditions shall be paid by the Contractor within 30 days after written notice to pay is given by the Owner. If the Contractor does not pay the expenses of such removal and after ten day's written notice being given of the Owner’s intent to sell the materials, the Owner may sell the materials at auction or at private sale and shall pay to the Contractor the net proceeds therefrom after deducting all the costs and expenses that should have been borne by the Contractor. 9.10 PAYMENT FOR WORK SUSPENDED BY THE OWNER If the work or any part thereof shall be suspended by the Owner and abandoned by the Contractor as provided in the General Conditions, the Contractor will then be entitled to payment for all work performed on the portions so abandoned and nothing additional for the uncompleted portion of the work such as overhead, expenses, and anticipated profit. 9.11 PAYMENT FOR WORK FOLLOWING OWNER'S TERMINATION OF THE CONTRACT Upon termination of the contract by the Owner no further payments shall be due the Contractor until the work is completed. If the unpaid balance of the contract amount shall exceed the cost of completing the work including all overhead costs, the excess shall exceed the unpaid balance, the Contractor shall pay the difference to the Owner. The cost incurred by the Owner as herein provided, and the damage incurred through the Contractor's default, shall be certified by the Owner and approved by the Engineer. 9.12 PAYMENT FOR WORK TERMINATED BY THE CONTRACTOR Upon termination of the contract by the Contractor, the Contractor shall recover payment from the Owner for work performed. 9.13 RELEASE OF LIENS Before final payment is made to the Contractor for the work, the Contractor shall deliver to the Owner a complete release of all liens arising out of this contract or in receipt in full in lieu thereof and in either case, an affidavit that the releases and receipt include all the labor and material for which a lien could be filed; but the Contractor may, if any subcontractor refuses to furnish a release, a lien or receipt in full, furnish a bond satisfactory to the Owner which will indemnify the Owner against any lien. If any lien remains unsatisfied after all payments are made to the Contractor, the Contractor shall refund to the Owner all money that the latter may be compelled to pay in discharging such a lien, including all costs and a reasonable attorney's fee. 9.14 ACCEPTANCE AND FINAL PAYMENT When the Contractor shall have completed the work in accordance with the terms of the contract documents, the Engineer shall certify acceptance to the Owner and approval of the Contractor’s final request for payment, which shall be the contract amount plus previous payments made. The Contractor shall furnish a two-year maintenance bond and a notarized certificate that all debts for 376 GC-45 labor, materials, and equipment incurred in connection with the work, have been fully paid, following which the Owner shall accept the work and release the Contractor except as to the conditions of the Maintenance Bond and legal rights of the Owner, requiring guaranties, and correction of faulty work after final payment, and shall authorize payment of the Contractor's final request for payment. The Contractor must allow sufficient time between time of completion of the work and approval of the final request for payment for the Engineer to assemble and check the necessary data. The approval of a request for a final progress payment by the Engineer and the making of a final or progress payment to the Contractor does not relieve the Contractor of responsibility for faulty material or workmanship and the Owner by such payment does not waive any claims of overpayment resulting from mathematical error, unauthorized work, or from any other cause. Final payment will not be made until the Contractor furnishes a certificate showing compliance with State Statutes requiring withholding of State Income Taxes. 9.15 TERMINATION OF CONTRACTOR'S RESPONSIBILITY The contract will be considered complete when all work has been finished, the final inspection made by the Engineer, and the project accepted in writing by the Owner. The Contractor's responsibility shall then cease, except as set forth in the maintenance bond, as required by the guaranty period. 9.16 CORRECTION OF FAULTY WORK AFTER FINAL PAYMENT The Contractor shall be held responsible for any and all defects in workmanship and materials which may develop in any part of the entire installation furnished by the Contractor. Upon written notice by the Engineer the Contractor shall immediately replace and make good without expense to the Owner any such faulty part of the parts and damage done by reason of same, during the guarantee period of two years, or as specified, from the date of final payment approval or the installation of all work. Should the Contractor fail to make good the defective parts within a period of 30 days of such notification, after written notice has been given, the Owner may replace these parts, charging the expense of same to the Contractor. 9.17 FAILURE TO PAY FOR LABOR AND MATERIALS Pursuant to Minn. Stat. § 471.25, Subd. 4a, the contractor must pay any subcontractor within ten (10) days of the contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The contractor must pay interest of 1½ percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. If, at any time, the Contractor fails to pay the subcontractor or the laborers employed upon the work, or fails to pay for the material used herein, the Owner may withhold from the money which may be due the Contractor under this agreement such amount or amounts as may be necessary for the 377 GC-46 payment of the subcontractors, laborers, or materials, and may, acting as agent for the Contractor, apply the same to such payments and deduct the same from the final estimate of the Contractor. 378 GC-47 9.18 CONTRACT DOCUMENTS: 379 GC-48 INFORMATION FOR BIDDERS 1. COPIES OF BIDDING DOCUMENTS. 1.1 Complete sets of the Bidding Documents in the number and for the deposit sum stated in the Advertisement for Bids may be obtained from . 1.2 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. 1.3 Owner and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids on the work and do not confer a license or grant for any other use. 2. QUALIFICATIONS OF BIDDERS. To demonstrate qualifications to perform the work, each Bidder must be prepared to submit within five days of Owner’s request written evidence of financial data, and previous experience. Each Bid must contain evidence of Bidder’s qualification to do business in the State where the Project is located, or covenant to obtain such qualification prior to award of the Contract. 3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE. 3.1 Before submitting a Bid, each Bidder must (a) examine the Contract Documents thoroughly, (b) visit the site to familiarize himself/herself with local conditions that may in any manner affect cost, progress or performance of the work, (c) familiarize himself/herself with Federal, State, and Local laws, ordinances, rules, and regulations that may in any manner affect cost, progress or performance of the work, and (d) study and carefully correlate Bidder’s observations with the Contract Documents. 3.2 Reference is made to the Special Provisions for the identification of those reports of investigations and tests of subsurface and latent physical conditions at the site or otherwise affecting cost, progress or performance of the work which have been relied upon by Engineer in preparing the Drawings and Specifications. Copies of such reports are bound with the Specifications. These reports are not guaranteed as to accuracy or completeness, nor are they a part of the Contract Documents. Before submitting his/her Bid, each Bidder will, at his/her own expense, make such additional investigations and tests as the Bidder may deem necessary to determine his/her Bid for performance of the work in accordance with the time, price, and other terms and conditions of the Contract Documents. 3.3 On request, Owner will provide each Bidder access to the site to conduct such investigations and tests as each Bidder deems necessary for submission of his/her Bid. 3.4 The submission of a Bid will constitute an incontrovertible representation by the Bidder that he/she has complied with every requirement of this Article 3 and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work. 4. INTERPRETATIONS. All questions about the meaning or intent of the Contract Documents shall be submitted to Engineer in writing. Replies will be issued by Addenda mailed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than four days prior to the date for opening of Bids will not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. 380 GC-49 5. BID SECURITY. 5.1 Bid security shall be made payable to the Owner, in an amount as stated in the Advertisement for Bids of the Bidder’s maximum Bid price, and in the form of a certified or bank check or a Bid Bond, issued by a Surety, meeting the requirements of paragraph 2.06 of the General Conditions. 5.2 The Bid Security of the three lowest Bidders will be retained until the successful Bidder has executed the Agreement and furnished the required Contract Security, whereupon it will be returned; if the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security within 15 days of the Notice of Award. Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The Bid Security of any Bidder whom Owner believes to have a reasonable chance of receiving the award (generally the second and third low Bidder) may be retained by the Owner until the earlier of the seventh day after the “effective date of the Agreement” (which term is defined in the General Conditions) by Owner to Contractor and the required Contract Security is furnished or the sixty-first day after the Bid opening. Bid security of other Bidders will be returned within seven days of the Bid opening. 6. CONTRACT TIME. The number of days within which, or the date by which, the work is to be completed (the Contract time) is set forth in the Bid Form and will be included in the Special Provisions. 7. LIQUIDATED DAMAGES. Provisions for liquidated damages are set forth in the General Conditions, Paragraph 8.08. 8. SUBCONTRACTORS, ETC. 8.1 If the Bid Proposal or Supplementary Conditions require the identity of certain subcontractors and other persons and organizations to be submitted to Owner in advance of the Notice of Award, the apparent Successful Bidder, and any other Bidder so requests, will within seven days after the day of the Bid Opening submit to Owner a list of all subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) proposed for those portions of the work as to which such identification is so required. Such list shall be accompanied by an experience statement with pertinent information as to similar projects and other evidence of qualification of each such subcontractor, person and organization if requested by Owner. If Owner or Engineer after due investigation has reasonable objection to any proposed subcontractor, other person or organization, either may before giving the Notice of Award request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent successful Bidder declines to make any such substitution, the Contract shall not be awarded to such Bidder, but his/her declining to make any such substitution will not constitute grounds for sacrificing his/her Bid Security. Any subcontractor, other person or organization so listed and to whom Owner or Engineer does not make written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer. 8.2 In contracts where the Contract Price is on the basis of Cost-of-the-Work Plus a Fee, the apparent Successful Bidder, prior to the Notice of Award shall identify in writing to Owner those portions of the work that such Bidder proposes to subcontract and after the Notice of Award may only subcontract other portions of the work with Owner’s written consent. 8.3 No Contractor shall be required to employ any subcontractor, other person or organization against whom he/she has reasonable objection. 9. BID FORM. 9.1 One Bid Form is attached hereto and is provided to each Bidder requesting Bid Documents. Additional copies may be obtained from the Engineer. 381 GC-50 9.2 Bid Forms must be completed in ink or by typewriter. The Bid Price of each item on the form must be stated in words and numerals; in case of a conflict, words will take precedence. 9.3 Bids by corporations must be executed in the corporate name by the president or a vice- president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature. 9.4 Bids by partnerships must be executed in the partnership name and be signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature. 9.5 All names must be typed or printed below the signature. 9.6 The Bid shall contain an acknowledgement of receipt of all Addenda (the number of which shall be filled in on the Bid Form). 9.7 The address to which communications regarding the Bid are to be directed must be shown. 10. SUBMISSION OF BIDS. Bids shall be submitted at the time and place indicated in the Invitation to Bid or Advertisement for Bids and shall be included in an opaque sealed envelope, marked with the Project title and name and address of the Bidder and accompanied by the Bid Security and other required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID ENCLOSED” on the face thereof. Bids arriving at the designated place after the designated time will be returned to the Bidder unopened. 11. MODIFICATION AND WITHDRAWAL OF BIDS. 11.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. 11.2 If, within twenty-four (24) hours after Bids are opened, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of his/her Bid, that Bidder may withdraw his/her Bid and the Bid Security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the work. 12. OPENING OF BIDS. When Bids are opened publicly, they will be read aloud and an abstract of the amounts of the base Bids and major alternates (if any) will be made available after the opening of Bids 13. BIDS TO REMAIN OPEN. All Bids shall remain open for sixty days after the day of the Bid opening, but Owner may, in his/her sole discretion, release any Bid and return the Bid Security prior to that date. 14. AWARD OF CONTRACT. 14.1 Owner reserves the right to reject any and all Bids, to waive any and all informalities and to negotiate Contract terms with the Successful Bidder, and the right to disregard all nonconforming, non-responsive or conditional Bids. The quantities shown on the Bid Form are estimated and are furnished only as a basis to prepare a Bid and to determine the lowest Bidder. The Bid Price shall be determined by multiplying the unit price bid per item times the estimated quantity per item. The sum total of all Bid Prices shall be the Contract Price and the basis for determining the lowest Bid. Discrepancies between words and figures in a unit price bid will be resolved to harmonize with the Bid Price. If neither the words nor figures in the unit price harmonize with the Bid Price, the words will be used as the unit price bid. 14.2 In evaluating Bids, Owner shall consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and alternates and unit prices if requested in 382 GC-51 the Bid Forms. It is Owner’s intent to accept alternates (if any are accepted) in the order in which they are listed in the Bid form but Owner may accept them in any order or combination. 14.3 Owner may consider the qualifications and experience of subcontractors and other persons and organizations (including those who are to furnish the principal items of material or equipment) proposed for those portions of the work as to which the identity of subcontractors and other persons and organizations must be submitted as provided in the Supplementary Conditions. Operating costs, maintenance considerations, performance data and guarantee of materials and equipment may also be considered by Owner. 14.4 Owner may conduct such investigations as he/she deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidders, proposed subcontractors and other persons and organizations to do the work in accordance with the Contract Documents to Owner’s satisfaction within the prescribed time. 14.5 Owner reserves the right to reject the Bid of any Bidder who does not pass any such evaluation to Owner’s satisfaction. 14.6 If the Contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by Owner indicates to Owner that the award will be in the best interests of the Project. 14.7 If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award within sixty days after the date of the Bid opening or other specified date. 15. PERFORMANCE AND OTHER BONDS. Paragraph 3.04 of the General Conditions set forth Owner’s requirements as to performance and other Bonds. When the Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by the required Contract Security. 16. SIGNING OF AGREEMENT. When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by at least three unsigned counterparts of the Agreement and all other Contract Documents. Within fifteen days thereafter, Contractor shall sign and deliver at least three counterparts of the Agreement to Owner with all other Contract Documents attached. Within ten days thereafter, Owner will deliver all fully signed counterparts to Contractor. Engineer will identify those portions of the Contract Documents not fully signed by Owner and Contractor and such identification shall be binding on all parties. 17. SPECIAL LEGAL REQUIREMENTS. Special Legal Requirements, if any, will be included in the Special Provisions. END OF DOCUMENT 383 GC-52 FORM OF AGREEMENT BETWEEN CITY OF CHANHASSEN AND CONTRACTOR THIS AGREEMENT, made this day of , 20 , by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation (“Owner”) and (“Contractor”). Owner and Contractor, in consideration of the mutual covenants set forth herein, agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the “Contract Documents”, all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement; B. Specifications dated ; C. City of Chanhassen General Conditions of the Construction Contract; D. Quote/Bid dated . In the event of a conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document “A” having the first priority and Contract Document “D” having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents . 4. PAYMENT PROCEDURES. A. Contractor shall submit Applications for Payment. Applications for Payment will be processed by Engineer as provided in the General Conditions. B. Progress Payments; Retainage. Owner shall make 95% progress payments on account of the Contract Price on the basis of Contractor’s Applications for Payment during performance of the Work. C. Payments to Subcontractor. (1) Prompt Payment to Subcontractors. Pursuant to Minn. Stat. § 471.25, Subd. 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor’s receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1½ percent per month or any 384 GC-52 part of a month to the Subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. (2) Form IC-134 (attached) required from general contractor. Minn. Stat. § 290.92 requires that the City of Chanhassen obtain a Withholding Affidavit for Contractors, Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D. Final Payment. Upon final completion of the Work, Owner shall pay the remainder of the Contract Price as recommended by Engineer. 5. COMPLETION DATE/LIQUIDATED DAMAGES. A. The Work must be completed within ( ) days after the date the Contract Times commence to run, and completed and ready for final payment in accordance with the General Conditions within ( ) days after the date when the Contract Times commence to run. B. Contract and Owner recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Work is not completed within the times specified in Paragraph 5.A. above, plus any extensions thereof allowed. The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $ for each calendar day that expires after the time specified in Paragraph 5.A. for Completion until the Work is complete. Daily costs are based on MnDOT Table 1807-1, "Schedule of Liquidated Damages as follows: 385 GC-53 TABLE 1807-1 SCHEDULE OF LIQUIDATED DAMAGES Original Contract Amount Charge Per Cal. Day ($) From More Than ($) To and Including ($) 0 25,000 300 25,000 100,000 400 100,000 500,000 900 500,000 1,000,000 1,200 1,000,000 2,000,000 1,500 2,000,000 5,000,000 2,500 5,000,000 10,000,000 3,000 10,000,000 ---- 3,500 6. CONTRACTOR’S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the site. E. Contractor has obtained and carefully studied (or assumes responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in 386 GC-54 accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Subcontracts: (1) Unless otherwise specified in the Contract Documents, the Contractor shall, upon receipt of the executed Contract Documents, submit in writing to the Owner the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Owner. (2) The Contractor is responsible to the Owner for the acts and omissions of the Contractor's subcontractors, and of their direct and indirect employees, to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3) The Contract Documents shall not be construed as creating any contractual relation between the Owner, the Engineer, and any Subcontractor. (4) The Contractor shall bind every Subcontractor by the terms of the Contract Documents. 7. WORKER’S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract, statutory Worker’s Compensation Insurance and Employer’s Liability Insurance as required under the laws of the State of Minnesota. 8. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the 387 GC-55 Contract, with the City included as an additional name insured on a primary and non- contributory basis. The Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 9. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the quote shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 10. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney’s fees it may incur as a result of any such claims. 11. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. B. Owner and Contractor each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, 388 GC-56 assigns and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records. (1) All data created, collected, received, maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. (2) All books, records, documents and accounting procedures and practices to the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. E. Software License. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. F. Patented devices, materials and processes. If the Contract requires, or the Contractor desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owner. If no such agreement is made or filed as noted, the Contractor shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the Project agreed to be performed under the Contract, and shall indemnify and defend the Owner for any costs, liability, expenses and attorney's fees that result from any such infringement G. Assignment. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other 389 GC-57 party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. H. Waiver. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition or obligation. I. Governing Law/Venue. The laws of the State of Minnesota govern the interpretation of this Contract. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County. J. Severability. If any provision, term or condition of this Contract is found to be or become unenforceable or invalid, it shall not affect the remaining provisions, terms and conditions of this Contract, unless such invalid or unenforceable provision, term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties’ entire contract. K. Entire Agreement. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings or written or verbal representations made between the parties with respect thereto. L. Permits and Licenses; Rights-of-Way and Easements. The Contractor shall procure all permits and licenses, pay all charges and fees therefore, and give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City’s not timely obtaining rights-of- way or easements. M. If the work is delayed or the sequencing of work is altered because of the action or inaction of the Owner, the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. 390 GC-58 CITY OF CHANHASSEN CONTRACTOR: BY: Elise Ryan, Mayor BY: BY: Todd Gerhardt, City Manager Its END OF DOCUMENT 391 GC-59 PERFORMANCE BOND Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. SURETY (Name and Address of Principal Place of Business): OWNER (Name and Address) CONSTRUCTION CONTRACT Date: Amount: Description (Name and Location): BOND Date (Not earlier than Construction Contract Date): Amount: Modification to this Bond Form: None. CONTRACTOR AS PRINCIPAL SURETY (Seal) (Seal) Bidder's Name and Corporate Seal Surety's Name and Corporate Seal By: Signature and Title By: Signature and Title CONTRACTOR AS PRINCIPAL SURETY (Seal) (Seal) Bidder's Name and Corporate Seal Surety's Name and Corporate Seal By: Signature and Title By: Signature and Title CONTRACTOR (Name and Address): 392 GC-60 1. The Contractor and the Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference. 2. If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except to participate in conferences as provided in Subparagraph 3.1. 3. If there is no Owner Default, the Surety's obligation under this Bond shall arise after: 3.1. The Owner has notified the Contractor and the Surety at its address described in Paragraph 10 below, that the Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with the Contractor and the Surety to be held not later than fifteen days after receipts of such notice to discuss methods of performing the Construction Contract. If the Owner, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Construction Contract, but such an agreement shall not waive the Owner's right, if any, subsequently to declare a Contractor Default; and 3.2. The Owner has declared a Contractor Default and formally terminated the Contractor's right to complete the contract. Such Contractor Default shall not be declared earlier than twenty days after the Contractor and the Surety have received notice as provided in Subparagraph 3.1; and 3.3. The Owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the terms of the Construction Contract or to a contractor selected to perform the Construction Contract in accordance with the terms of the contract with the Owner. 4. When the Owner has satisfied the conditions of Paragraph 3, the Surety shall promptly and at the Surety's expense take one of the following actions: 4.1. Arrange for the Contractor, with consent of the Owner, to perform and complete the Construction Contract; or 4.2. Undertake to perform and complete the Construction Contract itself; through its agents or through independent contractors; or 4.3. Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and the contractor selected with the Owner's concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and pay to the Owner the amount of damages as described in Paragraph 6 in excess of the Balance of the Contract Price incurred by the resulting from the Contractor's default; or 4.4. Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances: 1. After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, tender payment therefore to the Owner; or 2. Deny liability in whole or in part and notify the Owner citing reasons therefore. 5. If the Surety does not proceed as provided in Paragraph 4 with reasonable promptness, the Surety shall be deemed to be in default on this Bond fifteen days after receipt of an additional written notice from the Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in Subparagraph 4.4, and the Owner refuses the payment tendered or the Surety has denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner. 6. After the Owner has terminated the Contractor's right to complete the Construction Contract, and if the Surety elected to act under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of the Surety to the Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the Construction Contract.. To the limit of the amount of this Bond, but subject to commitment by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract, the Surety is obligated without duplication for: 6.1. The responsibilities of the Contractor for correction of defective work and completion of the Construction Contract: 6.2. Additional legal, design professional and delay costs resulting from the Contractor's Default, and resulting from the actions or failure to act of the Surety under Paragraph 4; and 6.3. Liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused by delayed performance or non-performance of the Contractor. 7. The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on this Bond to any person or entity other than the Owner or its heirs, executors, administrators, or successors. 8. The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontractors, purchase orders and other obligations. 9. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted within two years after Contractor Default or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of 393 GC-61 this Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 10. Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the signature page. 11. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond. 12. DEFINITIONS 12.1. Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the Construction Contract after all proper adjustments have been made, including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract. 12.2. Construction Contract: The agreement between the Owner and the Contractor identified on the signature page, including all Contract Documents and changes thereto. 12.3. Contractor Default: Failure of the Contractor, which has neither been remedied nor waived, to perform or otherwise to comply with the terms of the Construction Contract. 12.4. Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the Contractor as required by the Construction Contract or to perform and complete or comply with the other terms thereof. 394 GC-62 PAYMENT BOND Any si ngular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. CONTRACTOR (Name and Address): SURETY (Name and Address of Principal Place Of Business): OWNER (Name and Address): CONTRACT Date: Amount: Description (Name and Location): BOND Date (Not earlier than Contract Date): Amount: Modifications to this Bond Form: Surety and Contractor, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Performance Bond to be duly executed on its behalf by its authorized officer, agent or representative. CONTRACTOR AS PRINCIPAL SURETY Company: (Corp. Seal) Company: (Corp. Seal) Signature: Signature: Name and Title: Name and Title: (Attach Power of Attorney) (Space is provided below for signatures of additional parties, if required.) CONTRACTOR AS PRINCIPAL SURETY Company: (Corp. Seal) Company: (Corp. Seal) Signature: Signature: Name and Title: Name and Title: EJCDE No. 1910-28-A (1996 Edition) Originally prepared through the joint efforts of the Surety Association of America, Engineers Joint Contract Documents Committee, the Associated General Contractors of America, and the American Institute of Architects. 395 GC-63 1. The CONTRACTOR and the Surety, jointly and severally, bind themselves, their heirs, executors, administrator, successors and assigns to the OWNER to pay for labor, materials and equipment furnished for use in the performance of the Contract, which is incorporated herein by reference. 2. With respect to the OWNER, this obligation shall be null and void if the CONTRACTOR: 2.1 Promptly makes payment, directly or indirectly, for all sums due Claimants, and 2.2 Defends, indemnifies and holds harmless the OWNER from all claims, demands, liens or suits by any person or entity who furnished labor, materials or equipment for use in the performance of the Contract, provided the OWNER has promptly notified the CONTRACTOR and the Surety (at the addresses described in paragraph 12) of any claims, demands, liens or suits and tendered defense of such claims, demands, liens or suits to the CONTRACTOR and the Surety, and provided there is no OWNER Default. 3. With respect to Claimants, this obligation shall be null and void if the CONTRACTOR promptly makes payment, directly or indirectly, for all sums due. 4. The Surety shall have no obligation to Claimants under this bond until: 4.1 Claimants who are employed by or have a direct contract with the CONTRACTOR have given notice to the Surety (at the addresses described in paragraph 12) and sent a copy, of notice thereof, to the OWNER, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct contract with the CONTRACTOR: 1. Have furnished written notice to the CONTRACTOR and sent a copy, or notice thereof, to the OWNER, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to who the materials are furnished or supplied or for whom the labor was done or formed; and 2. Have either received a rejection in whole or in part from the CONTRACTOR, or not received within 30 days of furnishing the above notice any communication from the CONTRACTOR by which the CONTRACTOR had indicated the claim will be paid directly or indirectly; and 3. Not having been paid within the above 30 days, have sent a written notice to the Surety and sent a copy, or notice thereof, to the OWNER, stating that a claim is being made under this Bond and enclosing a copy of the previous written notice furnished to the CONTRACTOR. 5. If a notice required by paragraph 4 is given by the OWNER to the CONTRACTOR or to the Surety, that is sufficient compliance. 6. When the Claimant has satisfied the conditions of paragraph 4, the Surety shall promptly and at the Surety's expense take the following actions: 6.1 Send an answer to the Claimant, with a copy to the OWNER, within 45 days after receipt of the claim, stating the amounts that are undisputed and the basis for challenging any amounts that are disputed. 6.2 Pay or arrange for payment of any undisputed amounts. 7. The Surety's total obligation shall not exceed the amount of this Bond, and the amount of this Bond shall be credited for any payments made in good faith by the Surety. 8. Amounts owed by the OWNER to the CONTRACTOR under the Contract shall be used for the performance of the Contract and to satisfy claims, if any, under any Performance Bond. By the CONTRACTOR furnishing and the OWNER accepting this Bond, they agree that all funds earned by the CONTRACTOR in the performance of the Contract are dedicated to satisfy obligations of the CONTRACTOR and the Surety under this Bond, subject to the OWNER's priority to use the funds for the completion of the Work. (FOR INFORMATION ONLY—Name, Address, and Telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE (ENGINEER or other party) 9. The Surety shall not be liable to the OWNER, Claimants or others for obligations of the CONTRACTOR that are unrelated to the Contract. The OWNER shall not be liable for payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligations to make payments to, give notices on behalf of, or otherwise have obligations to Claimants under this Bond. 10. The Surety hereby waives notice of any change, including changes of time, to the Contract or to related Subcontracts, purchase orders and other obligations. 11. No suit or action shall be commenced by the Claimant under this Bond other than in a court of competent jurisdiction in the location in which the Work or part of the Work is located or after the expiration of one year from the date (1) on which the Claimant gave the notice required by paragraph 4.1 or paragraph 4.2.3, or (2) on which the last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs. If the provisions of this paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Notice to the Surety, the OWNER or the CONTRACTOR shall be mailed or delivered to the addresses shown on the signature page. Actual receipt of notice by Surety, the OWNER or the CONTRACTOR, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13. When this bond has been furnished to comply with a statutory or other legal requirement in the location where the Contract was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted here from and provisions confirming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is, that this Bond shall be construed as a statutory Bond and not as a common law bond. 14. Upon request of any person or entity appearing to be a potential beneficiary of this Bond, the CONTRACTOR shall promptly furnish a copy of this Bond or shall permit a copy to be made. 15. DEFINITIONS 15.1 Claimant: An individual or entity having a direct contract with the CONTRACTOR or with a Subcontractor of the CONTRACTOR to furnish labor, materials or equipment for use in the performance of the Contract. The intent of this Bond shall be to include within limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the Contract, architectural and engineering services required for performance of the Work of the CONTRACTOR and the CONTRACTOR's Subcontractors, and all other items for which a mechanic's lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished. 15.2 Contract: The agreement between the OWNER and the CONTRACTOR identified on the signature page, including all Contract Documents and changes thereto. 15.3 OWNER Default: Failure of the OWNER, which has neither been remedied nor waived, to pay the CONTRACTOR as required by the Contractor or to perform and complete or comply with the other terms thereof. 396 GC-64 FORM OF NON-COLLUSION AFFIDAVIT (MUST BE SUBMITTED WITH BID PROPOSAL) Affidavit of Non-Collusion: I hereby swear (or affirm) under the penalty for perjury: 1. That I am the bidder (if the bidder is an individual), a partner in the bidder partnership (if the bidder is a partnership), or an officer or employee of the bidding corporation having authority to sign on its behalf (if the bidder is a corporation). 2. That the attached bid or bids have been arrived at by the bidder independently, and have been submitted without collusion with, and without, any other vendor of materials, supplies, equipment, or other services described in the invitation to bid, designed to limit independent bidding or competition. 3. That the contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids, and will not be communicated to any such person prior to the official opening of the bids or bids; and 4. That I have fully informed myself regarding the accuracy of the statements made in this affidavit. Signed Firm Name Address 397 GC-65 CAMPBELL KNUTSON New Law Regarding Contractor Requirements Effective January 1, 2015 The Minnesota Legislature recently enacted a new law related to accountability and transparency in public construction contracts. These "responsible contractor" requirements, which take effect January 1, 2015, apply to publicly owned or financed projects estimated to exceed $50,000 that are awarded pursuant to a lowest responsible bidder or best value selection method. Under the statute, a project means "building, erection, construction, alteration, remodeling, demolition, or repair of buildings, real property, highways, roads, bridges, or other construction work performed pursuant to a construction contract." The law applies to construction managers as well as contractors, and requires both that the contractor meet the minimum criteria specified in the new law and verifies its compliance as part of its response to the contracting government entity. In its response to the contract solicitation, the contractor has to verify that it: 1) is in compliance with workers' compensation and unemployment insurance requirements; 2) is currently registered with the Department of Revenue and the Department of Employment and Economic Development if it has employees; 3) has a valid federal tax identification number or a valid Social Security number if an individual; and 4) has filed a ce1iificate of authority to transact business in Minnesota with the secretary of state if a foreign corporation or cooperative. Further, the contractor must verify that: 1) the contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated certain specified state and federal labor laws; 2) the contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section state independent contractor laws (§181.723) or state construction codes (Chapter 326B); 398 GC-66 Page 2 3) the contractor or related entity has not, more than twice during the three- year period before submitting the verification, had a certificate of compliance under state affirmative action/MEE provisions (§ 363A.36) revoked or suspended; 4) the contractor or related entity has not received a final determination assessing a monetary sanction from the Department of Administration or Transportation for failure to meet targeted group business, disadvantaged business enterprise, or veteran-owned business goals, due to a lack of good faith effort, more than once during the three-year period before submitting the verification; 5) the contractor or related entity is not currently suspended or debarred by the federal government or the state of Minnesota or any of its departments, commissions, agencies, or political subdivisions; and 6) all subcontractors that the contractor intends to use to perform project work have verified to the contractor through a signed statement under oath by an owner or officer that they meet the minimum criteria listed in clauses (1) to (6). See: https://www.revisor.mn.gov/laws/?year=20l4&type=O&doctype=Chapter&id=253 In order to comply with the new statutory requirements, all city-issued solicitation documents on qualifying projects should include the following language: 1) Any prime contractor or subcontractor that does not meet the minimum criteria established for a "responsible contractor" as defined in Minn. Stat. § 16C.285, subd. 3, or fails to verify that it meets those criteria is not a responsible contractor and is not eligible to be awarded a construction contract for the Project or to perfom1work on the Project. 2) Responding contractors shall submit to the City a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in Minn. Stat. § 16C.285, subd. 3, at the time that it responds to this solicitation document. 3) A prime contractor shall submit to the City, upon request, copies of the signed verifications of compliance from all subcontractors. 4) A false statement under oath verifying compliance with any of the minimum criteria shall make the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction project and may result in termination of a contract awarded to a prime contractor or subcontractor that submits a false statement. 179556 399 GC-67 Page 3 In addition, the Contract between the City and the Contractor should contain the following language: 1) This contract may be terminated by the City at any time upon discovery by the City that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. § 16C.285, subd. 3. Finally, a sample verification form follows: 400 GC-68 CONTRACTOR VERIFICATION OF COMPLIANCE The undersigned, being first duly sworn, as a responding contractor on the Project, represents and swears as follows: Now, and at all times during the duration of the Project, the undersigned complies with each of the minimum criteria in Minn. Stat. § 16C.285, subd. 3, the Responsible Contractor statute. The undersigned understands that a failure to meet or verify compliance with the minimum criteria established for a "responsible contractor" as defined in Minn. Stat. § 16C.285, subd. 3, renders a bidder ineligible to be awarded a construction contract for the Project or to perform work on the Project. Upon request, the undersigned will submit copies of the signed verifications of compliance from all subcontractors. The undersigned understands that a false statement under oath verifying compliance with any of the minimum criteria shall make the undersigned, or its subcontractor that makes the false statement, ineligible to be awarded a construction project and may result in termination of a contract awarded to the undersigned or its subcontractor that submits a false statement. CONTRACTOR: g:\eng\forms\contractor verification of compliance.doc 401 GC-69 NOTICE OF AWARD Dated , 20 TO: (BIDDER) ADDRESS: PROJECT OWNER’S CONTRACT NO. CONTRACT FOR You are notified that your Bid dated , 20 or the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a contract for The Contract Price of your contract is and xx/100......................................................................................... Dollars ($ ). copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen days of the date of this Notice of Award, that is by , 20 . 1. You must deliver to the OWNER fully executed counterparts of the Agreement including all the Contract Documents. Each of the Contract Documents must bear your signature. 2. You must deliver with the executed Agreement the Performance Bond and Payment Bond as specified in the General Conditions. 3. You must deliver with the executed Agreement a Certificate of Insurance as specified in the General Conditions. 402 GC-70 NOTICE TO PROCEED Dated , 20 TO: (CONTRACTOR) ADDRESS: PROJECT OWNER’S CONTRACT NO. CONTRACT FOR You are notified that the Contract Times under the above contract will commence to run on , 20 . By that date, you are to start performing your obligations under Contract Documents. In accordance with Article 3 of the Agreement, the dates of Substantial Completion and completion and readiness for final payment are , 20 , and , 20 . Before you may start any Work at the site, you must CITY OF CHANHASSEN (OWNER) By: (AUTHORIZED SIGNATURE) (TITLE) ACCEPTANCE OF AWARD (CONTRACTOR) By: (AUTHORIZED SIGNATURE) (TITLE) (DATE) 403 GC-71 9.19 AS-BUILT REQUIREMENTS Upon completion of construction and acceptance of the final punchlist, all elements of the project shall be remeasured with an as-built field survey. The as-built plans shall be corrected and modified to show correct distances, elevations, dimensions, and any other change in the specific detail of the plans. All changes shall be drawn to scale to accurately represent the work constructed. All elevation/length changes shall be crossed out and correct information added and all locations updated on the as-built plans. Upon completion of all public utility and street improvement projects and within 60 days of acceptance of the final punchlist, the project engineer shall supply a set of as-built drawings and tie-cards in .pdf format to the City for review. If changes or corrections are required, the as-built plans and tie cards will be returned to the project engineer showing any corrections to be made as marked in red. Once all changes to the as-built plans have been made and approved by the City, the project engineer shall supply the City with all submittals required under Section 2. Electronic Documents, below. 1.As-built Requirements: A.Indicate on the cover sheet of the as-built drawings the benchmark system, the contractor(s) that performed the street and/or utility improvements, the Engineer of Record, and if applicable the Developer. The top nut on each fire hydrant shall be noted and used as a benchmark. B.All curb boxes, gate valves, and draintile clean-outs shall be located by swing ties shown on the as-built plans and shall be measured in the field at the time of installation. Curb box swing ties are to be supplied on the City of Chanhassen's standard tie card (Detail Plate No. 5221). Swing ties to permanent structures such as manholes, catch basins, fire hydrants, etc. shall be no longer than 100 feet in length. Utility boxes, trees, property corners are not acceptable swing tie points. If a permanent structure is not available within the 100-foot length, or there is no sanitary sewer to properly reference a station of the curb stop at the property line from a downstream manhole, a third tie point of not more than 150 feet is to be supplied or tied between curb boxes. C.The water main profile shall be shown with the appropriate information as to size, type of pipe, depth of cover, location of vertical bends, and any insulation. D.All sanitary and storm sewer lines shall be shown in plan and profile with the appropriate information as to size, type of material, length, class of pipe, vertical separation (in feet) of utility crossings, grade and elevations. E.All manholes shall be numbered in both plan and profile view utilizing the approved City’s nomenclature. All inverts, top of casting or rim elevations, depth of manhole and stationing shall be provided. Stationing of sanitary sewer wyes shall be provided from the downstream manhole. F.If water and sewer services are not located in the same trench, it shall be noted on the 404 GC-72 as-built plans. G.If sanitary sewer service risers are constructed, the elevation (z) and coordinates (x, y) of the riser shall be provided and shown on the profile view to scale. H.The storm sewer as-built plans shall provide the limits of all ponding (normal and high water elevations), acres-feet of storage, outlet control structure details (including all invert elevations), and typical sections for each stormwater BMP. I.Prior to acceptance, all stormwater BMPs shall be field surveyed. The Engineer of Record shall confirm the BMPs have been constructed per the approved design. J.The grading as-built plan must have spot elevations on all lot corners, building pads, swales/berms, emergency overflows and all other critical drainage areas. K.The storm sewer as-built plans shall include all drainage culverts, original and final grade of cover over pipe on the profile view if not indicated on street grade profile. L.The street as-built plans shall indicate the original and final grades as constructed, type of curb/gutter, sidewalk, draintile and associated clean-outs, manhole castings, hydrants, street width (back of curb to back of curb), right-of-way width, and curve data. Any sub- base excavation performed in efforts to correct unstable soil conditions shall be shown on the as-built plans indicating depth of sub-cut, sub-cut from station to station, type of backfill (select granular, size of rock, etc.), and location by center line station of any fabric that may have been used. M.All draintile used on the project shall be shown on the as-built street and storm drainage plans. The as-built plans shall also provide the size of pipe and depth installed. N.The lot and block numbers from the approved final plat and any easements which exist shall be shown on the as-built plans. O.Each as-built plan sheet shall indicate the date of installation, labeled as as-built or record plan, and the contractor who performed the work for the associated street and/or utility improvements. P.All trace wire access boxes shall be shown on the as-built plan. A note shall be added next to each box labeling the utility that it locates. 2.Electronic Format A.All construction plans must be submitted electronically to the City in AutoCAD .DWG or .DXF format in Carver County Coordinates within 120 days after completion of construction and acceptance of the final punchlist. In AutoCAD combine the XREFs to the layout drawings. All survey GPS data collected for the as-built plans must be delivered as a text file (.CSV) or GIS dataset (shapefile, Esri geodatabse). The data must include corresponding as-built structure reference numbers/ids for each corresponding GPS record. Each GPS record must include X, Y coordinates and Z elevation values. Data delivered must adhere to the horizontal control and vertical control requirements 405 GC-73 as defined in requirements found under subsection D. and E., below. B.The electronic plans shall be submitted within three folders. The first folder should contain .DWG or .DXF drawings. 1.AS-BUILT PLAN SET (DWG): This folder should contain the entire as-built plan set and any drawings or pictures referenced to the plan set. It should also contain drawings related to the existing utilities and the proposed utilities submitted as construction drawings. 2.AS-BUILT PLAN SET (PDF): This folder should contain signed, full size copies of the plan set and final plat in .pdf format. 3.TIE CARDS: This folder should contain the tie cards submitted in .pdf format. Refer to City Detail Plate 5221 for tie card requirements. C.All electronic files must be accompanied by a “layer description list” which defines what each layer name represents within the drawing (e.g. “E-SAN is the existing sanitary sewer”, etc.). Only active layers need to be defined. D.Horizontal Control of the Construction Record Drawings and Final Plat must be on the Carver County Coordinate System. E.Vertical Control of the Construction Record Drawings must be on the City’s Benchmark System. The vertical control loop tying the project to the City’s benchmark must be submitted with the record drawings. 406 Special Provisions Well Rehabilitation 01 07 01-1 SECTION 00 0701 – SPECIAL PROVISIONS CITY OF CHANHASSEN, MINNESOTA Well Rehabilitation Project Wells #3, #4, #11, #15 PART 1 – SPECIAL PROVISIONS 1.01 Refer to Section 01 0701 – City of Chanhassen General Conditions. The following sections of the City of Chanhassen General Conditions document either do not apply to this request for quotation bidding documents or shall be modified as noted. A. All references to Bid or Bidder in the General Conditions shall be replaced by the words Quote or Quoter or the appropriate plural or tense of said word. B. Section 2.01 – Qualifications of Bidders (page GC-5) shall be deleted in its entirety. C. Section 2.05 – Submission of Proposal (page GC-7). This section shall be removed in its entirety and replaced with the following text: 1. Quotes shall be submitted on the quotation form provided. Quotes shall be submitted by email to the following email: bkl@barr.com, with copy to ahossian@barr.com. 2. Quotes shall be submitted not later than Wednesday June 15th, 2022 11:59 pm. D. Section 2.06 – Proposal Guaranty (page GC-8) shall be deleted in its entirety. E. Section 2.08 – Withdrawal of Proposal, 1st sentence (page GC-8) shall be deleted in its entirety. F. Section 9.18 – Subsections 1, 2, 5, 7, 10, 12 of the section Information for Bidders (page GC-48 through GC-51) shall be deleted in their entirety. Subsection 12 shall be replaced by the following text: 1. Quotes received will be evaluated and an award will be made based on the lowest base bid or base bid plus alternate at the Owner and Engineers discretion. 2. Quoters will be notified of the results by Friday June 17th at 11:59 pm or sooner. G. Section 9.18 – Contract Documents, Payment Bond (page GC-62 through GC-63) shall be deleted in its entirety. Note that the Contractor is still required to submit a Performance Bond. PART 2 – NOT USED. PART 3 – NOT USED. END OF DOCUMENT 407 TS-1-1 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc City of Chanhassen, MN Well Rehabilitation Project - Wells #3, #4, #11, and #15 TECHNICAL SPECIFICATIONS SECTION 1 GENERAL REQUIREMENTS 1.1 DEFINITIONS 1.1.1 OWNER The OWNER is the City of Chanhassen, 7700 Market Boulevard, Chanhassen, MN 55317-0147. 1.1.2 CONTRACTOR The CONTRACTOR is the successful bidder with whom a contract has been fully executed. 1.1.3 ENGINEER The OWNER’s ENGINEER is Barr Engineering Co. (Barr). 1.2 SCOPE The work to be completed under this Contract includes all labor, materials, equipment, utilities, and operations necessary for the rehabilitation of wells and associated pumps for municipal Wells #3, #4, #11 and #15. Well locations are as indicated on the Site Location Map included in Appendix A. 1.3 SPECIFICATIONS AND STANDARDS WHICH APPLY 1.3.1 Standards The latest edition of the following standards will apply as will others as stated in these Specifications: a) ASTM A48, Standard Specification for Gray Iron Castings b) ASTM A53, “Specification for Pipe, Steel, Black and Hot-Dipped, Zinc- Coated Welded and Seamless”. c) ASTM A108, Standard Specification for Steel Bars, Carbon, Cold Finished, Standard Quality. d) ASTM A276, Standard Specification for Stainless and Heat-Resisting Steel Bars and Shapes. e) ASTM B584, Standard Specification for Copper Alloy Sand Castings for General Applications. f) AWWA A100-84, The American Water Works Association Standard for Water Wells. 408 TS-1-2 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc g) AWWA C654, The American Water Works Association Standard for Disinfection of Wells. h) Minnesota Rules Chapter 4725 Department of Health Water Well Construction Code, latest edition. i) ANSI/AWWA E101-77 (R82), The American National Standard for Vertical Turbine Pumps - Lineshaft and Submersible Types. j) National Electrical Manufacturers Association (NEMA) Standards Publication for Motors and Generators, latest edition. 1.4 CONTRACTOR QUALIFICATIONS All work described in these Specifications shall be performed by a water well CONTRACTOR licensed by the State of Minnesota with experience rehabilitating a minimum of five wells of similar dimensions and design. CONTRACTOR shall include a copy of the CONTRACTOR’s current State of Minnesota license. If requested by the OWNER, the bidder shall also provide an experience summary with the following information for five wells: OWNER’s name and telephone number, representative’s name and telephone number, depth, diameter, capacity, and work performed. 1.5 WELL LOCATION The CONTRACTOR shall restrict all activity to as small of an area as possible around the wellhouse and must repair all damage to the site around the wellhouse at their cost. Construction perimeter (limit) for each well is as shown in the Site Location Map included in Appendix A. Table 1.1 below provides the address and other information for each of the four wells. Table 1.1 – Well Location Well # Address Aquifer(s) Pump Type Date Drilled Last Date Serviced #3 7151 Galpin Boulevard Prairie du Chien/Jordan Line Shaft May 1973 Unknown #4 901 Lake Drive (Lake Susan Park) Chanhassen, MN 55317 Prairie du Chien Jordan Tunnel City Wonowac Line Shaft August, 1981 5/19/2010 #11 W. 78th St., Chanhassen, MN 55317 Quaternary Submersible May, 2006 6/21/2006 #15 1720 Lake Lucy Ln, (Pheasant Hill Park) Excelsior, MN 55331 Jordan Submersible June, 2015 June 2015 Well #4 is located next to a playground. CONTRACTOR shall comply with the following restrictions related to CONTRACTOR’s rehabilitation work around Well #4. 409 TS-1-3 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 1. Public access to the park shelter and bathrooms in the building need to be maintained. 2. Stage all equipment and materials on the east side of building and do not block driveway. 3. See Section 2 for other general requirements. 1.6 FEDERAL, STATE AND MUNICIPAL REQUIREMENTS The work shall comply with the regulations, rules and codes of the Federal Occupational Safety and Health Regulations for Construction; the Division of Environmental Health, Minnesota Department of Health; the Minnesota Pollution Control Agency; the Minnesota Plumbing Code, Minnesota Department of Health; the Minnesota Department of Transportation, Division of Highways; the Minnesota Industrial Commission and ordinances of the City that apply to this work. In the event of a conflict between the above requirements and these Specifications, the CONTRACTOR shall provide prompt written notice to the ENGINEER requesting an adjustment of same. 1.7 REQUIREMENTS FOR FINAL PAYMENT Final payment will not be made to the CONTRACTOR until they and all Subcontractors, furnish lien waivers and certificates showing that they have complied with the provisions of M.S.A. 290.92 requiring withholding of income tax on wages at the source. Said certificates shall be executed by the Commissioner of Taxation. IC-134 forms for certifications may be obtained from the Department of Revenue, Centennial Building, 658 Cedar Street, St. Paul, MN 55155. Written consent for final payment from the surety company shall also be provided. See OWNER’s General Conditions document, See Section 9.15 – Acceptance and Final Payments for additional requirements. 1.8 SUBCONTRACTING The CONTRACTOR shall not award any of the contemplated work to any Subcontractors without the prior written approval of the OWNER. Such approval will not be given until the CONTRACTOR submits to the OWNER a written statement concerning the proposed award to the Subcontractors. The CONTRACTOR shall provide a list of Subcontractors including their qualifications with each bid. The CONTRACTOR shall provide such information as the OWNER may require regarding the qualifications and capabilities of the Subcontractors. See OWNER’s General Conditions document, Section 8.01 – Subcontracts for details. 1.9 ACCESS TO WORK Representatives of the OWNER and ENGINEER shall have access to the work whenever it is in preparation or progress, and the CONTRACTOR shall provide proper facilities for such access and inspection. 410 TS-1-4 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 1.10 CONSTRUCTION LIMITS The CONTRACTOR shall limit his construction operations including his lay down and storage area within CONTRACTOR’S fencing. The only exception to this will be piping outside the fence needed to convey test pumping water to the nearby ditch. See the Site Location Map (Appendix A) for construction limits. 1.11 PERMITS, APPROVAL AND EASEMENTS The CONTRACTOR shall comply with applicable requirements of all permits. The OWNER owns all land and necessary easements around the well. The CONTRACTOR shall be responsible for acquiring of and payment of fees for all other permits, including dewatering permits from all other agencies, as required to complete the work. The CONTRACTOR shall be responsible for acquiring of and payment of any bonding required by any agency of permit. 1.12 AWARD OF CONTRACT The OWNER reserves the right to reject any or all bids or award a contract within 60 days of receipt of bids. The contract will be awarded on the basis of the lowest bid, or base bid plus alternate. 1.13 STARTING AND COMPLETION DATES The CONTRACTOR shall not begin work prior to award of contract by the City Council or prior to Notice to Proceed given by the office of the City ENGINEER. Assuming an Award of Contract by the City Council on May 23, 2022, the rehabilitation of Well #3, #4, #11 and #15 shall be substantially complete on or before June 31, 2023. 1.14 WORKING HOURS See OWNER’s General Conditions document, Section 7.02 – Construction Days and Hours. 1.15 COORDINATION, SEQUENCING, AND SCHEDULING The CONTRACTOR shall coordinate all work with the OWNER to insure no disruption to normal water system operation. Coordinate with the OWNER and solicit permission to take any well off-line. Coordinate with OWNER to sequence the rehabilitation of the four wells and note the following: 1. Wells #3 and #15 cannot be offline at the same time. 2. Well #3 and Well #15 need to be active during dry periods, when water demand is high. 1.16 SAFETY In accordance with generally accepted construction practices, CONTRACTOR will be solely and completely responsible for job site conditions in the area affected by 411 TS-1-5 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc CONTRACTOR'S operations, including safety of all persons and property during performance of the Work. This requirement will apply continuously and not be limited to normal working hours. Construction review of CONTRACTOR'S performance by OWNER and ENGINEER is not intended to include review of the adequacy of the CONTRACTOR'S safety measurements on or near the construction site. CONTRACTOR is solely responsible for the protection of property and the safety and health of his employees or agents or others on or near the site. 1.17 EMERGENCIES In emergencies affecting the safety or protection of persons, the Work, or any property adjacent to the Work, CONTRACTOR'S, without special instruction from OWNER or ENGINEER, is obligated to act to prevent threatened damage, injury, or loss. CONTRACTOR shall give ENGINEER prompt written notice if CONTRACTOR believes that any significant changes in the Work or variations from the Contract Documents have been created by such emergency. If ENGINEER or OWNER determine that a change in the Contract Documents is required because of the action taken by CONTRACTOR in response to such an emergency, a Change Order will be issued to document the consequences of such action. 412 TS-2-1 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc City of Chanhassen, MN Well Rehabilitation Project - Wells #3, #4, #11, and #15 SECTION 2 MOBILIZATION/DEMOBILIZATION 2.1 SCOPE OF WORK The Work covered by this section of these Specifications includes, but is not limited to, furnishing all labor, equipment and materials, and performing all operations necessary to move personnel, equipment, supplies and incidentals to the project site and remove them from the site following completion of the work and performing all work that must be completed and for which payment is not explicitly provided elsewhere in these Specifications. The work covered by this section includes furnishing bonds and insurance required specifically for this project; providing submittals as specified; obtaining all permits required for the performance of the work except as specifically stated elsewhere in these Specifications; and performing all work to clean and startup the project and restore the site that is not outlined elsewhere in these Specifications. 2.2 MATERIALS (POST AWARD SUBMITTALS) 2.2.1 Project Contacts At the preconstruction meeting, the CONTRACTOR shall submit to the OWNER’s Representative a list of the driller(s) and assistant(s) names who are to complete the project, including telephone numbers for 24-hour response should problems arise. 2.2.2 Records and Logs The CONTRACTOR shall maintain logs of all information for each well. Information contained in the CONTRACTOR’s logs shall include, but not be limited to: a) Well numbers, locations, and dates, b) Type of equipment used, c) Reference point for all depth measurements, d) Initial and final depth of hole (applicable to bailing and development operations only), e) Water levels, pumping rates, sand contents, dates, and time of day for all measurements during test pumping f) Description and dimensions of equipment installations. g) Results of all water quality tests. h) Condition of existing pitless adaptor or discharge head, seals, drop or column pipe, line shafts, spiders, bushings, check valves, water level 413 TS-2-2 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc measurement device, pump, motor, electrical power cord, tail pipe, and intake screen. Upon completion of the well rehabilitation work, the CONTRACTOR shall furnish a copy of the field log to the ENGINEER. The CONTRACTOR shall also furnish a letter report to the ENGINEER describing the work completed. Final payment will not be made to the CONTRACTOR until the ENGINEER is furnished with the field log and the CONTRACTOR’s letter report. 2.2.3 Daily Report The CONTRACTOR shall keep a daily report describing the work done during each day, including the items of work accomplished such as the amount of sand bailed from the well (if applicable), the water level in the well at the beginning of each shift, and other pertinent data as requested by the ENGINEER. Upon completion of the work, the CONTRACTOR shall furnish a copy of the daily reports to the ENGINEER. 2.2.4 Shop Drawings and Owners Manuals The CONTRACTOR shall supply electronic copies of shop drawings that will include types of materials used in construction, model numbers, the name of the manufacturer, and generally display that the items provided meet the specifications. Shop drawings shall be provided for the following items: a) Mill certs on all column pipe and/or drop pipe. b) Water level gauges (if needed). c) Pumps and or motors if replacement is needed. d) Lineshafts e) Spiders and bushings In addition to this, owners' manuals shall be provided for all replacement (or new) equipment that describe all maintenance and repair procedures common to the items. They shall also include a list of dealers and repair shops where the rehabilitated equipment (e.g., pump) can be repaired and parts purchased. 2.2.5 Protection of Existing Building and Equipment As part of the mobilization, the CONTRACTOR shall provide and install materials as needed to protect the existing wellhouse from damage (Well #3, Well #4). Poly of at least 8 mil thickness shall be included to cover the MCC and other electrical gear in the building. In addition to this, the CONTRACTOR shall be prepared to provide and install up to 15 ½-inch thick 4’x8’ sheets of plywood to cover the floor in the working area and protect other existing equipment and material in the building from damage. 414 TS-2-3 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 2.3 WORKMANSHIP 2.3.1 Equipment Cleaning All downhole equipment shall be disinfected according to AWWA C654, State Well Code and Minnesota Department of Health regulations prior to working on the well. 2.3.2 Site Safety In accordance with generally accepted construction practices, the CONTRACTOR shall be solely and completely responsible for conditions of the job site, including safety of all persons and property during the performance of the Work. This requirement shall apply continuously and shall not be limited to normal working hours. Construction review of the CONTRACTOR’s performance by the OWNER and OWNER’s Representative is not intended to include review of the adequacy of the CONTRACTOR’s safety measures on or off the site. Neither the OWNER nor OWNER’s Representative represent, warrant, or imply that the mandated precautions of these Specifications are adequate to protect property or protect the health and safety of the CONTRACTOR’s employees or agents or others on or off the site. 2.3.3 Barriers CONTRACTOR shall furnish, install, and maintain suitable barriers, fencing and construction roping as required to protect the public, Work, personnel, and existing facilities from construction operations. Remove when no longer needed or at completion of Work. 2.3.4 Laydown Area Laydown areas within the construction perimeter indicated on the Site Location Map (Appendix A) may be used by the CONTRACTOR in performance of the work. All other laydown areas may be made available in an “as is” condition. Prior approval of the OWNER is required before use. All improvements and use of all laydown areas will be the CONTRACTOR’s sole expense and made in accordance with other requirements of these specifications. All laydown areas shall be returned to the owner in a condition at least as good as originally turned over the CONTRACTOR. Costs to repair any damage to any laydown area shall be borne solely by the CONTRACTOR. 2.3.5 Site Security The CONTRACTOR shall be solely responsible for the security of the CONTRACTOR’s equipment and materials while they are on the site or in transit, including providing any insurance against theft, damage, or vandalism that the CONTRACTOR deems appropriate. Additional security measures deemed necessary by the CONTRACTOR shall be provided at the CONTRACTOR’s expense and no additional compensation shall be provided. All buildings shall be locked and secured to prevent public access during times when work is not being performed. 415 TS-2-4 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 2.3.6 Storage of Materials and Equipment The CONTRACTOR shall confine his use of the site for storage of materials and parking of equipment and vehicles to the area that will be barricaded around the well/wellhouse. If additional space is required, the CONTRACTOR shall secure the additional workspace from the property owner. The CONTRACTOR shall not unnecessarily encumber the premises at any time. 2.3.7 Utilities The CONTRACTOR shall be responsible for locating and protecting all utilities that may be interfered with by CONTRACTOR’s operations. The CONTRACTOR shall provide electric power and any other utility service required for construction purposes, except as specifically set forth elsewhere in these Specifications and shall pay all costs incurred. Upon completion of the Work, the CONTRACTOR shall promptly remove all temporary facilities provided for construction purposes. All work under this section of the Specifications shall be considered incidental to the lump sum price bid for Mobilization. 2.3.8 Service and Emergency Response During the one-year warranty period, the CONTRACTOR shall respond to the site within 24 hours of receiving notice from the OWNER or OWNER’s Representative of a problem of an emergency nature relating to the Work. The CONTRACTOR shall take immediate measures to identify and correct the problem. Service and emergency response for problems covered by the warranty will be considered incidental to the Work and no additional compensation will be provided. 2.3.9 Water Treatment Submit plan to treat all water discharged from the well during redevelopment and test pumping so that discharge meets or exceeds all appropriate water quality standards. Assume that water discharged to the environment shall be treated to remove sand, sediment, suspended solids, cloudiness, and discoloration. The methods to be used shall be documented and submitted to ENGINEER for review purposes only. Treatment methods will not be approved by ENGINEER. If the proposed methods do not produce satisfactory results, it is CONTRACTOR’s responsibility to modify the methods as needed to meet all requirements placed upon them by regulatory agencies at no additional cost to Owner. 2.3.10 Clean Up At the completion of the work, the CONTRACTOR shall remove all tools, construction equipment and machinery as well as all waste materials, rubbish, and debris from and about the premises. Fill bailed from the well must be removed from the site (if applicable). Cleanup shall include repair of all turf or bituminous disturbed by construction. Clean up will be considered incidental to the bid item for Mobilization and no additional compensation will be provided. 416 TS-2-5 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc See OWNER’s General Condition, Section 4.07 – Cleanup for additional requirement. 2.3.11 Standby Time Compensation for standby time which may be required during the project by the OWNER or ENGINEER shall be included in Mobilization costs. 2.3.12 Project Start up All work related to project start up including but not limited to coordinating with the control panel supplier (if applicable), calibrating the flow meter (if applicable) and existing or new water level gauges, and ensuring proper operation of all installed or reinstalled items is to be included in this item. 2.4 METHOD OF MEASUREMENT AND PAYMENT The CONTRACTOR will be paid one lump sum price for Mobilization/Demobilization. Payment will constitute full compensation for all items listed in mobilization expenses for the well. Payment for Mobilization/Demobilization will occur as follows: 1. 50 percent of the lump sum bid will be paid when the total of the work to date and materials stored on site exceeds 10 percent of the total contract amount. 2. 25 percent of the lump sum bid will be paid when the total of the work to date and materials stored on site exceeds 40 percent of the total contract amount. 3. The final 25 percent of the lump sum bid will be paid when the project is substantially complete and the site is cleaned and restored to the OWNER’s satisfaction, and all paperwork and samples pertaining to the well have been submitted to the OWNER, including but not limited to: • Field Logs • Shop Drawings • Letter Report • Owner’s Manuals • Daily Report 417 TS-3-1 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc City of Chanhassen, MN Well Rehabilitation Project - Wells #3, #4, #11, and #15 SECTION 3 WELL REHABILITATION 3.1 SCOPE OF WORK The Work to be completed under this section includes, but is not limited to, providing all labor, material, equipment, utilities, and operations necessary for rehabilitation of the wells/well pumps for Well #3, #4, #11 and #15. Table 3.1 and Table 3.2 provides information about these wells/well pumps. Table 3.1 – Well Information Well # Total depth (ft) Open Hole or Screen Well Diameter Well Outer Casing Screen or open hole Length Comments #3 500 Open hole 16- inch 30 x 24- inch 183 ft Water level sensor stuck in hole, stilling tube needed #4 478 Open hole 18-inch 24-inch 189 ft Transducer installed through well vent, has stilling tube #11 214 Screen 18-inch 24-inch 40 ft Screen set between 174 ft and 214 ft #15 533 Open hole 18-inch 24-inch 99-ft Table 3.2 – Well Pump Information Well # Line Shaft or Submersible Design Flow and TDH Pump (1) Motor(1) Drop/Colum Pipe Length and Diameter #3 Line Shaft 1,000 gpm Field Verify GE 150 hp 250-ft 10-inch (field verify) #4 Line Shaft 1,100 gpm @ 340 ft Goulds US Motor 125 hp 220 ft 10-inch #11 Submersible 1,200 gpm @ 181 ft Goulds Hitachi 75 hp 169-ft 8-inch #15 Submersible 1,200 gpm @ 360 ft Goulds Hitachi 150 hp 260-ft 10-inch Notes: 1. Pump/Motor OEM drawings are provided in Appendix B. 2. Quantities are an estimate. Contractor to field verify. BASE BID: Rehabilitation Work shall include the following tasks at a minimum and be conducted in two phases: Phase 1 1. Test pump before removing equipment with existing well equipment and again after any bailing or re-development: 418 TS-3-2 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc • Measure static water level • Measure pumping rate • Measure pumping water level (drawdown) • Sand content • Use data to compare to old data to determine need for redevelopment 2. Remove downhole equipment. 3. Brush and clean casing 4. Television inspection and recording of the well 5. Sound the well 6. Inspection and cleaning of the screen for Well #11. Phase II 7. Replacement of column pipe in Wells #3 and #4 and drop pipe in Well #11 and #15. Note: Reuse pipe in good to excellent condition as determined by CONTRACTOR at the start of the work. 8. Inspection, and repair of existing pumps. 9. Reconditioning of the discharge head (Well #3, Well #4) 10. Cleaning, inspection, and repair of line shaft, bearing, and spiders (Well #3, Well #4). CONTRACTOR shall replace these parts if they are determined to be in poor condition. 11. Replacement of worn and damaged parts such as wear rings, pump bowl bearings, head shaft, bowl shaft, packing box bearing (Well #3, Well #4). 12. For Well #11 and Well #15, the motors shall be meggered while the motors are still in the hole, and again when it is raised to the surface. The intention of this test is to determine the condition of the motor and the cable. 13. For Well #3 and Well #4, the motors shall be meggered at the surface. 14. Oil change for motors (Well #3, Well #4) at a minimum. 15. Installation of new level monitor tubing in all four wells. 16. Stilling tubes shall be installed in all four wells in the manual reading port. Wells #11 and Well #15 have existing stilling tubes that the CONTRACTOR may salvage for reuse. Well #3 and Well #4 do not have existing stilling tubes. 17. Remove stuck old manual probe lodged in Well #3. 18. Confirm operational condition of the pre-lube system to make sure upper bearings and spiders are getting properly lubricated prior to start up (Well #3, Well #4). 419 TS-3-3 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 19. CONTRACTOR may utilize the City’s existing pumps and motors for all test pumping. Test pumping shall be discharged through existing piping and hydrants for all wells. The CONTRACTOR shall supply enough hose to direct test pumping discharge from the hydrant to an approved final discharge location. 20. All water discharged to the environment shall be free of sand and cloudy water. The CONTRACTOR is responsible for all methods needed to achieve water quality acceptable to the appropriate water shed authority (Riley Purgatory Watershed District). The CONTRACTOR shall provide all needed energy dissipation devices to prevent discharge from causing erosion or damage to the environment. 21. Television inspection and recording of the well after completion of all rehabilitation work. 22. Disinfect and test well. 23. Final testing to ensure well complies with MDH requirements and can be brought back online. CONTRACTOR is responsible for additional disinfection steps as needed to pass all water quality tests. 24. Start up well and water level indicator (if needed). NOTE: Wells #3 and #4 include a 5-minute pre-lube step prior to start up. OPTIONAL PRICING: Bidder shall provide optional pricing to conduct these additional tasks: 1. Bailing the open holes of Wells #3, #4, & #15 (if needed). 2. If the pump test warrants, the ENGINEER and Owner will consider redevelopment of the well to enhance sand free well capacity and provide direction to the CONTRACTOR regarding this additional work. 3. Perform final pump test following redevelopment to determine if a new design point is warranted for the pump and motor. 3.2 MATERIALS Note: No new materials shall be ordered without consent of the ENGINEER. All materials incorporated into the existing well/well pumps shall be new; used or refurbished materials are prohibited. 3.2.1 Replacement Column Pipe The column pipe shall match the material of construction with exiting. If unknown, the column pipe shall be ASTM A53 for Type E (electric resistance welded) Grade B or higher. The column pipe shall be in interchangeable sections with an installed length, center of bearing support to center of bearing support. The column dimensions (diameter, length) shall match the exiting column pipe (see Appendix B for OEM drawings). The ends of each section shall be faced parallel and machined with eight straight threads per inch permitting ends to butt and insuring alignment when connected by steel couplings. 420 TS-3-4 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc The bottom of the column pipe assembly shall be properly adapted to connect to the bowl assembly. The column sections shall be connected with threaded, sleeve type couplings. The discharge column couplings shall be of ASTM A108 Grade 1020 steel. 3.2.2 Replacement Drop Pipe Drop pipe shall meet ANSI/AWWA E101-88 Standards (Section B-4.5) and have a nominal diameter of 8-inch for Well #11 and 10-inch for Well #15. It shall be ASTM A53, Grade B, Schedule 40 steel pipe or better. NOTE: CONTRACTOR shall review the pump OEM drawings included in Appendix B to match pipe, pipe material of construction, and threading to existing. Replacement drop pipe lengths shall always be at least as long as the pipe that they are replacing. Under no circumstances shall the total final length of drop pipe be less than the original removed from the well. The bottom of the drop pipe shall be properly threaded to connect directly onto the bowl assembly. The top of the drop pipe shall be properly adapted to connect to the surface plate. Only new unused pipe will be accepted. The pipe shall be free of rust and pitting and shall be factory marked ASTM A53. Replacement connections shall be new and unused threaded sleeve-type couplings. Furnish enough drop pipe to replace corroded existing drop pipe as directed by the ENGINEER. It is the CONTRACTOR'S responsibility to ensure that threads on all replacement drop pipe match couplings to be used in reinstallation. 3.2.3 Pump Repair Equipment All parts used in the rehabilitation and repair of the existing pump shall be new original equipment manufactured by the pump's original manufacturer for the specific purposes of pump repair. The only exception to this shall be shafts and intermediate bearings. All parts shall be of the same quality and material and tolerances of the original pump or better. 3.2.4 Discharge Head (Well #3, Well #4) All parts used in the refurbishing of the discharge head shall be new and unused. The discharge head shall be refurbished by replacing worn and broken parts noted. It is anticipated that only repainting, following installation, will be needed. This Work will be incidental to the installation of downhole equipment. 3.2.5 Pump Bowl Assembly Pump bowl assemblies will only be requested if the existing pump is damaged or worn beyond repair. All replacement pump bowls shall be same make/model as existing (see Appendix B for pump OEM drawing). 421 TS-3-5 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc Damage caused by the CONTRACTOR will be repaired at their expense. 3.2.6 Appurtenances All nuts, bolts, washers, couplings, and gaskets necessary for field installation shall be furnished by the manufacturer. It is desired that maximum fabrication possible be done in the shop so that field assembly, and possibility of assembly damage, will be eliminated. 3.2.7 Water Level Gauge (if needed) The CONTRACTOR shall furnish and install a submersible level transducer for continuously detecting static and pumping water levels in the well, and digital display units for the well inside the control panel. After electrical connections are made, the CONTRACTOR shall set up and calibrate the digital display units and instruct the Owner in their operation. All materials located in the well shall be compatible with municipal potable water drinking standards stated in the Minnesota Department of Health State Well Code. The CONTRACTOR shall be responsible for coordinating the gauge and sensing element size so that they will be compatible with one of the ports supplied on the pitless adapter. The submersible level transducer housing shall be stainless steel with a snubnose end to protect the diaphragm. Range and span shall be selectable to optimize the application. Output shall be a 4 – 20 mAdc signal proportional to the measured depth of the liquid. The following specifications shall apply: Span: ±0.1mA Zero: ±0.1mA Accuracy: ±0.5% of span Stability: ±0.5% per annum Surge protection shall be standard. Cable to the junction box above the transducer shall be furnished as an integral part of the transducer assembly. The cable shall be submersible and approved for the application, with a vent tube and Kevlar or stainless steel support fiber to adequately support the transducer without stretching or breaking. The vent tube shall have a sealed bellows or desiccant filter at the top to prevent introduction of moisture into the vent tube. Confirm actual setting with ENGINEER at the time of construction. Submersible transducer shall be Blue Ribbon Model 313L. No substitutions will be accepted. 3.2.8 1-Inch Perforated PVC Water Level Probe Pipe Perforated PVC pipe, 1-inch nominal diameter shall be supplied along with appropriate removable couplings and straps to attach the PVC to the column or drop pipe. The pipe shall have fittings to attach it to the pitless adaptor spool or to the surface plate and discharge head and terminate with an open 422 TS-3-6 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc end in the well. The pipe is intended to house a Blue Ribbon Model 313L probe. 3.2.9 Manual Reading Stilling Tube Each well shall be fitted with a new stilling tube connected to the surface plate and discharge head or the pitless adapter spool to facilitate manual water level readings in the wells. The stilling tube will be perforated 1-inch diameter PVC (or HDPE) pipes and couplings for all but the bottom 10 feet of drop pipe. This stilling tube is intended for manual water level probes and shall be capped on the bottom end to prevent the manual reading device from extending below the pump. 3.2.10 Inspect and Store Existing Motor The City intends to reuse the existing motors if they are in good condition. The CONTRACTOR shall remove the existing motor from the pump assembly and perform electrical and mechanical tests to it in order to determine its current condition. Upon performing these tests, the CONTRACTOR shall submit to the ENGINEER a written report detailing the motor's condition and recommend to the City if specific repairs are needed to the motor prior to its reuse and what the approximate costs of those repairs would be. As a minimum the following tests shall be made on the motor: a) The motor shall be meggered while it is still in the hole, and again when it is raised to the surface. The intention of this test is to determine the condition of the motor and the cable. b) The motor shall be oil or water filled and shall have a mechanical seal incorporated into them that will restrict foreign matter from entering the pumps. Mercury seals are unacceptable. During all of the tests, and handling of the existing motor, it is critical that the CONTRACTOR maintain the motor in a vertical position. The motor shall not be laid on its side or tilted. If the motor is damaged in any way by the CONTRACTOR, costs of the repair shall be borne entirely by the CONTRACTOR. Following these tests, the CONTRACTOR shall be responsible for storing the motor in such a way that it can be reused. At the City's option, the CONTRACTOR may retain ownership of the existing motor and provide a new motor (exact make/model) as listed in these Specifications. 3.2.11 Power Cable (if needed) If the existing power cable is damaged or not in a usable condition the CONTRACTOR shall furnish a new and unused four wire power cable in sufficient length to reach from the motor terminal connection to the junction box at the well surface plate without splicing. The cable shall be sized for at least 125 percent of motor full load capacity. The cable shall comply with all applicable sections of the National Electric Code and AWWA E101, Section B-4.2. Minimum cable size shall be as noted in ASA Specification B58.1 Section B-4.3. The cable shall have conductors of not less than seven (7) strands, each conductor shall be in an insulated watertight jacket, which in turn is enclosed in an outer synthetic rubber or plastic jacket that is impervious to oil. A conductor cable guard made of bronze ASTM A584 shall 423 TS-3-7 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc be installed to protect the cable from damage where it passes the bowl assembly. The guard shall be designed to protect the cable from contact with the casing. Rubber cable straps shall be installed at intervals not to exceed 20 feet to support it along the drop pipe. Note: The CONTRACTOR shall be paid by the linear foot of power cable, meeting these specifications, which is requested by the ENGINEER, delivered to the site, and accepted for installation. The payment shall constitute full compensation for all time labor materials and incidentals necessary to furnish this item to the well site complete and ready for installation. 3.2.12 Well Development Equipment (if option exercised by OWNER) The CONTRACTOR shall provide the following equipment for the purpose of air pressurization redevelopment of Well #3, #4, and #15 (open-hole wells). Well #11 by jetting. • Air compressor capable of pressurizing the well as specified in Section 3.3.4 of these Specifications and air lifting out fill produced by development without additional mechanical bailing. • 6-inch-diameter eductor piping long enough to reach into the well and permit air lifting of all sand produced during development. • 2-inch-diameter air line. • A 6-inch or larger-diameter butterfly valve for the purpose of rapid well decompression. • Valves to control the flow rate of the air pumping procedure and the mixture of air and water produced in air pumping. • A baffle box designed to still the air pump flow and allow the air and water to separate. • A weir box capable of measuring flows of up to 2,500 gpm (either a flat sharp crested or a 90-degree vee notch). • Equipment needed to construct and maintain a sand pit. • Piping (rigid and/or flexible) to connect all items listed and finally direct the flow to a nearby ditch approved by OWNER (Well #3, #11, #15). A minimum of 1,000 feet of discharge piping should be assumed. The CONTRACTOR is responsible for providing pipe of sufficient size and strength to withstand the pressures and flows expected from the well during development procedures. Note: All piping inside the wellhouse (Well#3, Well#4) shall be rigid. • All additional valves, fittings, gages, anchors, safety gear, and other equipment as needed to perform the specified procedure in a way that limits potential damage to the wells. 424 TS-3-8 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc The list of equipment above is not all inclusive and the CONTRACTOR is responsible for providing all materials and equipment listed and any additional ones required for compression decompression development procedures. The CONTRACTOR shall verify if the equipment specified is sufficient to perform the development required. If needed, larger equipment shall be provided. The need for additional materials and equipment may be implied by the use of these procedures at the specific Site. The CONTRACTOR is responsible for visiting the Site and providing such implied materials and equipment. 3.2.13 Test Pump and Accessory Equipment (if optional work exercised by OWNER) It is anticipated that the existing pumping equipment in each well will be used for test pumping. If the OWNER requests that the CONTRACTOR supply their own test pumping equipment it shall comply with the following specifications. The CONTRACTOR shall provide a test pump complete with controls with a minimum capacity of 1,500 gpm against a total head needed to discharge to the surface. The test pump shall not be the pump from the OWNER’s wells. The discharge rate shall be controllable over a range from 500 gpm to 1,500 gpm. The CONTRACTOR shall also provide metering equipment suitable for accurate measuring of the discharge rates and sand content of the test pumped water. Pumping, throttling, and metering equipment shall be capable of maintaining a steady rate of flow, not varying more than 5 percent from the average. The pumping unit shall be capable of being operated continuously at maximum capacity or lesser rates for a period of at least 24 hours. The sand content shall be measured using a centrifugal sand separator. The test pumping system shall be equipped to permit measurement of drawdown. The proposed method of drawdown measurement shall be approved by the ENGINEER. The length of the discharge pipe shall be selected based on depth of the well and be installed to conduct the water from the well site. 3.3 WORKMANSHIP 3.3.1 General In order to simplify the project, this portion of the Specification will be presented in the order of expected Work. NOTE: CONTRACTOR to coordinate with OWNER of sequence of the rehabilitation work between the wells and if multiple wells can be rehabilitated within the same time frame. 3.3.2 Remove Existing Downhole Equipment The CONTRACTOR shall remove all of the existing drop pipe, pump, motor, and other downhole equipment from the existing well after the initial test pumping using existing well equipment. All of the removed equipment not intended for reuse shall become the property of the CONTRACTOR and shall be removed from the Site. All equipment needed for reinstallation shall be 425 TS-3-9 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc salvaged and stored for later reinstallation of the downhole equipment. Once the downhole equipment is removed, the CONTRACTOR shall sound the hole for depth. The column pipe or drop pipe that is to be reused shall be carefully stored in a manner that keeps it sanitary and as free from corrosion as possible. It shall be stacked on timbers that keep it at least 1 foot off the ground. All threaded surfaces shall be coated with an NSF-approved grease to prevent corrosion and the ends of the drop pipe shall be capped during storage to prevent entry of insects or animals. Finally, the pile of column pipe and drop pipe shall be covered to prevent it from exposure to the elements. 3.3.3 Televise Well Following removal of downhole equipment, the CONTRACTOR shall televise the well. The CONTRACTOR shall conduct a televised and videotaped inspection of the entire well using state-of-the-art color camera equipment complete with an articulated lens operated by trained employees. Provide, install, and operate all necessary equipment, and procedures necessary to perform the Work. Two digital copies shall be submitted and become the property of the OWNER with the required reports. The camera shall stop at each casing joint and inspect the entire joint before proceeding to the next joint. This CONTRACTOR shall also provide a typed report noting the location and condition of each joint and major crevices noted in the open hole. It is the responsibility of the CONTRACTOR to discharge sufficient water into the well to clear the well before videotaping. If the recorded results do not produce a sharp image of the well, the CONTRACTOR shall conduct additional cleaning and taping at their expense until the results produce an acceptable record. The OWNER's representative must be on-site to view the recording. 3.3.4 Trim and Rehabilitate Existing Pump The City intends to reuse the existing well pump. Based on the results of the test pumping, the pump may be modified to meet the anticipated new pumping conditions. The following Work shall be performed by the CONTRACTOR: a) The existing pump shall be disassembled and inspected to determine its condition. b) All wear rings and sand collars shall be replaced. c) All pump and suction case shafts shall be replaced. d) All bearings shall be replaced. e) If needed the impellers shall be trimmed and backfilled to meet the desired pumping conditions. f) The rehabilitated pump shall be reassembled with the discharge and suction cases and returned to the Site for reinstallation into the well. 426 TS-3-10 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 3.3.5 Install Downhole Equipment The CONTRACTOR shall confirm with the ENGINEER the final intended pump set point for each well. It is assumed that the original set points will be maintained, and that the CONTRACTOR will install the rehabilitated pump in the well with the motor to the same elevation it was originally set at, unless directed by the ENGINEER. Prior to placement, the CONTRACTOR shall assure proper motor connections, impeller adjustment, lubrication, and all other checks required for pump and motor. The motor shall be connected to pump assembly and installed per manufacturer's recommendations. The power cable shall be attached to the drop pipe by rubber straps at a minimum of 20-foot intervals. The CONTRACTOR shall install the new and reused column/drop pipe per manufacturer's recommendations. It shall be assembled to provide tight, leak-free joints. The submerged check valve shall be installed immediately downstream of the pump discharge. Perforated 1-inch PVC water level probe pipe shall be attached to each stick of drop pipe after it has been tightened onto the stick below it. The PVC pipe shall be secured to the drop pipe in a way that does not deform the PVC pipe but securely holds it to the drop pipe. The PVC pipe shall be coupled to the PVC pipe below it on the stick in the hole. The bottom of the PVC pipe housing the permanent probe shall be left open. The bottom of the pipe housing the manual stilling tube shall be left closed. The top shall connect to the probe port pipe in the surface plate or pitless adapter to create a continuous water level tube running from the surface down to about 20 feet above the pump and motor. Installation of downhole equipment includes installing the rehabilitated pump, new and used drop pipe, 1-inch perforated PVC water level probe pipe, the submersible motor, in line check valve (Well #11, Well #15), and power cable from the pump to the control panel, connecting the surface plate discharge back to the existing wellhouse piping, and painting the final assembly to match existing piping. Immediately prior to installation, all parts internal to the well shall be disinfected in accordance with Section 4 of AWWA C654-87. 3.3.6 Water Level Gauge (if needed) The water level gauge shall be installed according to manufacturer's recommendations and shall not interfere with well operation. 3.3.7 Well Development by Compressed Air (if requested by OWNER and ENGINEER) If requested the well shall be redeveloped to remove fines, stabilize the aquifer around the borehole, and improve the specific capacity of the well. Development equipment shall be installed so that the inside of the wellhouse is not exposed to high pressure air or water during the development process. No flexible piping is allowed inside the wellhouse. Development of the well will be accomplished using the compression decompression and air surging method. The CONTRACTOR shall calculate the pressure required to force the water level in the well down to within 20 feet of the bottom of the casing without forcing air into the formation. Air shall then be directed from 427 TS-3-11 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc the compressor into the well at the top of the casing until it reaches this pressure. The casing shall then be suddenly decompressed, causing a rush of water into the well. Repeated compression and decompression cycles will be used. The air that rushes out of the well during decompression shall be directed away from the wellhouse and storage reservoir. The resulting volume of sand and fines that accumulate at the bottom of the well shall be lifted out with air lift pumping. During the air lift pumping the mixture of air and water flowing in the eductor pipe shall be adjusted to maximize the rate at which water is lifted out of the well. Sand content of the pumped water shall be monitored to determine when the well has been pumped clean, at which time another cycle of compression and decompression shall begin. All water pumped out of the well during air lifting shall be directed to a baffle box specifically designed to still the violent busts of air and water flowing out of the well. The box shall also allow the air and water to separate to different discharge points. All piping leading to the box and the box itself shall be securely anchored to prevent movement. Following the baffle box, the flow shall be directed to a pit constructed specifically for the purpose of measuring the volume of sand removed from the well during development. The pit shall be large enough to contain at least 20 cubic yards of fill from the well and have an outlet designed to retain all fines in the pit while passing water to a final discharge point designated by the OWNER. The CONTRACTOR shall be responsible for cleaning out the pit as it fills with fines and sand. The material shall be removed from the Site and become the property of the CONTRACTOR. The CONTRACTOR shall be responsible for recording the quantity of sand removed from the well as development proceeds. These records shall be part of the daily report. The water from the pit shall then be directed over a sharp crested or 90- degree vee-notch weir. The water from the pit shall then be piped to the final discharge point. The CONTRACTOR shall be responsible for installing the baffle box, pit, and weir in such a way that allows for continuous flow of the water from the well to the final discharge point designated by the City. Development shall proceed until the CONTRACTOR determines that the well will yield a sustained discharge of1,200 to 1,500 gpm with a sand content of 2 parts per million (by volume) or less. It is the intention of this specification to improve the specific capacity of the well, reduce sand content in the pumped well water, still the violent bursts during air pumping, remove sand from the open hole, measure the total volume of sand removed from the well and measure the flow rate produced by the well during air pumping. 428 TS-3-12 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 3.3.8 Well Development Jetting (if requested by OWNER and ENGINEER) The well will be developed by methods chosen by the CONTRACTOR and approved by the ENGINEER. The total hours bid for development includes the minimum of 15 hours for jetting on the well. Time beyond this minimum amount can be used by the CONTRACTOR on other methods approved by the ENGINEER. Development may be stopped at any time if in the opinion of the ENGINEER the well is adequately developed. The cost of furnishing installing and removing other methods of development shall be incidental to the Well Development bid items. In general development shall proceed with gentle methods first and proceed to more energy intensive methods as the well stabilizes and capacity increases. Each well shall be developed to remove fines and all drilling fluid, stabilize the aquifer around the filter pack and well screen, and maximize the specific capacity of the well. Part of the development shall be by horizontal jetting and simultaneous pumping using a rotary drill or well service rig capable of producing at least 250 gpm and 150 psi. The outside diameter of the jetting tool shall be 0.5 to 1.0-inch less than the inside diameter of the screen. The minimum exit velocity of the jetting fluid at the nozzle will be dependent on the drilling conditions encountered and will be recommended by the driller and approved by the ENGINEER. The CONTRACTOR shall have equipment with the capability of 150 feet per second. The jetting procedure shall proceed from the bottom of the screen to the top. The jetting tool shall be placed at one horizontal position, rotated at approximately one revolution per minute for at least two minutes, and then raised to the next horizontal position which shall be no more than 6 inches above the preceding jetting position. During jetting the well shall be pumped at a rate of approximately twice that introduced into the well by the jetting tool. This may be varied depending on characteristics specific to each well and the stage of well development. Periodic removal of the sand produced during development that has settled into the screen will be required. Total jetting time shall be approximately ½ hour per foot of screen. Following jetting the well shall be surged to further stabilize the aquifer and maximize yield. Development shall proceed until the well yields a sustained discharge of at least 1,000 gpm (See Table 3.2 for each well design pumping rate) with a drawdown of approximately 30 feet or less and a sand content of one part per million by volume or less. The CONTRACTOR shall be responsible for monitoring sand content during development. Development hours shall not exceed the bid amount without written permission of the ENGINEER. The OWNER may waive the well development performance requirements if, in their judgment: (1) the CONTRACTOR has exercised all possible care in developing the well, (2) the CONTRACTOR has attempted all reasonable procedures to achieve the performance, and (3) the utility of the well will not be materially affected. 3.3.9 Test Pump Redeveloped Well Once the wells have been redeveloped, the CONTRACTOR shall install the test pump equipment or existing pumping equipment as appropriate to allow for the well to be test pumped. The CONTRACTOR shall supply the equipment noted in Section 3.2.2 of these Specifications. Flow from the well 429 TS-3-13 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc shall be directed to the location designated by the OWNER. The well shall then be test pumped at various flow rates to determine pumping water levels (PWL, measured by the CONTRACTOR) and sand contents at each rate. The intent of this task is to determine the safe sand free yield of this well and to obtain drawdown design information for the repair of the existing pump. Sand content samples shall be collected as described in Appendix D of AWWA A100 Standard for Water Wells using a centrifugal sand sampler located on a tap at the discharge pipe centerline. At least 50 gallons of water shall be collected using this method. The centrifugal sand sampler shall be provided by the CONTRACTOR along with a drum or other vessel for measuring the discharge volume. The centrifuge shall collect the sand in a removable tube for direct measurements of sand volume. Sand content test will be considered incidental to test pumping. 3.3.10 Disinfection After all Work on the well has been completed the CONTRACTOR shall disinfect the well in accordance with the requirements of the Minnesota Department of Health (MDH) Water Well Construction Code, 4725.5550, latest edition. Following disinfection and flushing, the well will be sampled by the CONTRACTOR and OWNER for compliance with drinking water standards. The well shall be free of organisms of the coliform group. Should the water sample detect the presence of coliform organisms, the CONTRACTOR shall again disinfect the well in accordance with the requirements of the MDH Water Well Construction Code. Subsequent sampling and disinfections shall continue until water samples confirm the absence of coliform organisms. 3.4 MEASUREMENT AND PAYMENT 3.4.1 Mobilize/Demobilize The CONTRACTOR shall be paid a lump sum for mobilization/demobilization at each well location (total 4). 3.4.2 Fencing and Barricade The CONTRACTOR shall be paid a lump sum for fencing and barricade of work area for each well location (total 4). 3.4.3 Test Pumping The CONTRACTOR shall be paid a lump sum for test pumping utilizing existing equipment at each location (total 4). 3.4.4 Remove Existing Downhole Equipment The CONTRACTOR shall be paid for each complete assembly of downhole equipment removed from the existing well. Said payment will constitute full compensation for all labor and materials needed to remove and properly store all usable drop pipe, pumps, in line foot or check valves (Well #11, Well #15) and any other downhole equipment from the existing well. Sounding the hole shall be incidental to this item. 430 TS-3-14 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc 3.4.5 Televise Well The CONTRACTOR shall be paid a lump sum for each successful videotaped televised inspection of the full depth of each well requested and accepted by the OWNER that conforms to these Specifications. 3.4.6 Inspect, Megger, and Store Motor The CONTRACTOR shall be paid a lump sum for inspecting, testing, and storing the motor for each site (total 4). CONTRACTOR shall include an allowance for repair of the motor. The allowance amount shall be as indicated in Section 010401 – Bid Data Sheet. CONTRACTOR shall submit motor test report to ENGINEER for review and approval from OWNER and ENGINEER before proceeding with motor repairs. 3.4.7 Trim and Rehabilitate Existing Pump The CONTRACTOR shall be paid a lump sum for the rehabilitation of the existing well pump as specified. Payment will constitute full compensation for all labor and materials to perform the Work. Work on the suction case and discharge case is incidental to this item. 3.4.8 Furnish Pump Bowl Assembly If needed, the CONTRACTOR will be paid per pump bowl furnished as specified. Payment will constitute full compensation for furnishing all labor, equipment, and materials to procure, test, and deliver to the Site the pump bowl assembly meeting these Specifications. 3.4.9 Install Column Pipe and Line Shaft The CONTRACTOR shall install the inlet suction assembly, discharge column, and lineshaft in accordance with the manufacturer's recommendations and printed instructions. The installation shall meet all applicable codes stated in these Specifications. The pump shall be placed in the well. All discharge column and lineshaft bearing retainers shall be placed in the well. The top of the top bowl of the pump shall be set at the elevation to be selected by the ENGINEER. All lineshafts shall be checked for straightness in the well house immediately prior to installation. The shafts shall be straightened to a tolerance specified by the shaft or pump manufacturer. The CONTRACTOR shall furnish the ENGINEER with documentation showing the straightness criteria prior to beginning pump installation. The pump discharge column shall be assembled to provide tight leak free joints. Lineshaft couplings shall be securely tightened, and all bearings and shaft sleeves shall be placed in accordance with the manufacturer's recommendations. Two perforated 1-inch PVC water level probe pipes shall be attached to each length of column pipe after it has been tightened onto the pipe below it. The PVC pipe shall be secured to the column pipe in a way that does not deform the PVC pipe but securely holds it to the column pipe. The PVC pipe shall be 431 TS-3-15 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc coupled to the PVC pipe below it on the pipe in the hole. The bottom of the PVC pipe shall be left open. The top shall connect to the discharge head to create a continuous water level tube running from the discharge head down to about 10 feet above the pump. All materials installed in the well shall be free of dirt, grease, and other contaminants prior to placement. The length of column pipe will be measured by the number of linear feet of column pipe replaced with new column pipe. The CONTRACTOR will be paid based on the linear foot price bid for the drop pipe. Said payment will constitute full compensation for all labor, equipment, and materials necessary to furnish the drop pipe. The length of line shaft shall be measured by the number of linear feet replaced with new. The CONTRACTOR will be paid based on the linear foot price bid. Said payment will constitute full compensation for all labor, equipment, and materials necessary to furnish the lineshaft. 3.4.10 Furnish Drop Pipe The length of drop pipe will be measured by the number of linear feet of drop pipe replaced with new drop pipe. The CONTRACTOR will be paid based on the linear foot price bid for the drop pipe. Said payment will constitute full compensation for all labor, equipment, and materials necessary to furnish the drop pipe. 3.4.11 Install Downhole Equipment and 1-Inch PVC Pipe The CONTRACTOR shall be paid for each complete assembly of downhole equipment installed into each existing well. Said payment will constitute full compensation for all labor and materials needed to install all drop pipe; furnish and install the 1-inch perforated PVC water level probe pipe; and install the motor, pump bowls, suction case assemblies, water level gauges, and any other downhole equipment into the existing Wells. 3.4.12 Furnish and Install Water Level Gauge The CONTRACTOR shall be paid a lump sum for each complete water level gauge famished and installed that conforms to these Specifications. Payment will constitute full compensation for all labor and materials needed to furnish the item to the Site and install it in the well and connect it to the control panel. 3.4.13 Furnish Compressed Air Development Equipment (if well development option is exercised by OWNER) The CONTRACTOR will be paid a lump sum for furnishing the well development equipment for the well. Said payment will constitute full compensation for labor, equipment, and materials needed to furnish the development equipment to the well site. 3.4.14 Furnish Jetting Style Development Equipment (if well development option is exercised by OWNER) The CONTRACTOR will be paid a lump sum for furnishing the well development equipment for the well. Said payment will constitute full 432 TS-3-16 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc compensation for labor, equipment, and materials needed to furnish the development equipment to the well site. 3.4.15 Install and Remove Development Equipment (if well development option is exercised by OWNER) The CONTRACTOR will be paid a lump sum for installing and removing the well development equipment. Payment will constitute full compensation for all labor, equipment, and materials required to install, and remove the development equipment. 3.4.16 Operate Development Equipment (if well development option is exercised by OWNER) Well development will be measured for payment to the nearest 0.25 hour of operation of air development equipment. Payment will be by unit price per hour of developing and will constitute full compensation for all labor, equipment, and materials required to develop the well as specified and handle and stockpile the sand produced by this procedure. 3.4.17 Remove Fill from Well (if well development option is exercised by OWNER) Removed fill from well will be measured by the cubic yard of material removed from the open hole. The CONTRACTOR will be paid at the unit price bid for the number of cubic yards removed from the well and hauled away from the Site. Said payment will constitute full compensation for labor, equipment, and materials for removing fill from the well. 3.4.18 Furnish Test Pumping Equipment (if well development option is exercised by OWNER) The CONTRACTOR will be paid a lump sum for furnishing the test pumping equipment, including the necessary materials for the discharge line as stated in these specifications. Said payment will constitute full compensation for labor, equipment, and materials used to furnish the test pumping equipment to the well site. 3.4.19 Install and Remove Test Pumping Equipment The CONTRACTOR will be paid a lump sum for installing and removing the test pumping equipment including a power source for the pump and the necessary materials for the discharge line. Payment will constitute full compensation for all labor, equipment, and materials required to install and remove the test pumping equipment. 3.4.20 Operate Test Pumping Equipment (if well development option is exercised by OWNER) Test pumping will be measured for payment to the nearest 0.25 hour. Payment will be by the unit price per hour of test pumping and will constitute full compensation for all labor, equipment, and materials required to operate the test pumping equipment, sand content testing, water level measurements, water sample analysis, and final removal of sediment from the well. If the test pump procedure is interrupted due to fault of the CONTRACTOR, such as equipment problems, CONTRACTOR-supplied power- source failure, and human error, test pumping shall be restarted from the 433 TS-3-17 P:\Mpls\23 MN\10\23101040 Well Rehabilitation Project\WorkFiles\Specs\33 2100 Tech Specs Well Rehabilitation Project_v2.doc beginning; no compensation will be made for the unsuccessful period of test pumping. 3.4.21 Well Disinfection The CONTRACTOR will be paid a lump sum to disinfect the wells. The CONTRACTOR shall be paid for disinfection one time only for the well. The CONTRACTOR shall bear the costs of additional disinfections. Payment will constitute full compensation for disinfecting the well as specified. 3.4.22 Startup The CONTRACTOR shall allow for a minimum of 8 hours to be present during pump and motor startup. This Work shall be part of Mobilization / Demobilization and no direct compensation will be paid. Included in this Work shall be the calibration of all components supplied including but not limited to the flow meter and water level gage. 3.4.23 Field Quality Control Establish and maintain procedures to assure quality control and compliance with the requirements of this Section. CONTRACTOR shall record and furnish to Owner the following information: a) Manufacturer, model number, serial number, and options identification for all materials supplied; b) Length of discharge column actually placed; c) Static water level at time of placement; and d) Precise position of end of water level indicator tube with respect to discharge column. END OF TECHNICAL SPECIFICATION 434 APPENDIX A Site Location Map 435 APPENDIX A Site Location Map 436 Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy ST15 ST18 ST14 ST17 ST61 Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Lake Ann Park Chanhassen Pond Park Chanhassen Nature Preserve Chanhassen Recreation Center Lake Susan Park Rice Marsh Lake Preserve Bluff Creek Preserve Power Hill Park Fox Woods Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Lake Ann Park Preserve SA7 SA5 SA101SA41 SA5 )212 PowersBlvdAudubonRdLyman Blvd Pio n e e r T r lGalpinBlvdPowers BlvdFly in g C lo u d D r Great Pla i nsBlvdST101 ST101 GH117 Well 11 Well 15 Well 3 Well 4 Document Path: K:\Departments\PW\Utilities\Water\Well Rehab 2022\Well Rehab 2022.aprxDate Created: 3/23/2022 Created By: City of Chanhassen - Engineering Department µ0 0.5 Mile 0 3,000 Feet Well Rehab Locations City of Chanhassen Legend Wells for Rehab 437 ;;;;;;;; &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &(&( &(&( &( &(&(&( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( &( G!. G!. G!. G!. G!. G!. G!.Northwood CtPearl Dr L o n gacres Dr Purpl ePkwy GH117 Document Path: K:\Departments\PW\Utilities\Water\Well Rehab 2022\Well Rehab 2022.aprxDate Created: 3/24/2022 Created By: City of Chanhassen - Engineering Department µ0 0.01 Mile 0 60 Feet Well 3 Area Utilities City of Chanhassen Legend Wells for Rehab G!.Hydrant &(Valves Sewer Manholes Water Mains ;Sewer Gravity Mains 438 ;;;;;;; ;;&( &( &( &( &( &( &( &( &( &( &( &( G!. G!. G!. G!. Lake Susan Lake D r Lake Susan Park Document Path: K:\Departments\PW\Utilities\Water\Well Rehab 2022\Well Rehab 2022.aprxDate Created: 3/24/2022 Created By: City of Chanhassen - Engineering Department µ0 0.01 Mile 0 90 Feet Well 4 Area Utilities City of Chanhassen Legend Wells for Rehab G!.Hydrant &(Valves Sewer Manholes Water Mains ;Sewer Gravity Mains 439 ;;;;;;; ; &( &( &( &(&( &( &( &( &( &( &( &( &( &( &( &( &( &( &(&( &( &( &(&( &(&( &( &( &( &( &(&( &( &( &( &( &( &( &( &(&( &( &( &( &(&( &( &( &( G!. G!. G!. G!. G!. G!.G!. G!. W 78th StDakot aAveS o u t h S h o r e D r Chan View Ar bor et umBlvdSA101 SA5 SA101 SA101 Document Path: K:\Departments\PW\Utilities\Water\Well Rehab 2022\Well Rehab 2022.aprxDate Created: 3/23/2022 Created By: City of Chanhassen - Engineering Department µ0 0.01 Mile 0 60 Feet Well 11 Area Utilities City of Chanhassen Legend Wells for Rehab G!.Hydrant &(Valves Sewer Manholes Water Mains ;Sewer Gravity Mains 440 ;;; ; &( &( &( &( &( &( &( &( &(&( &( &(&( &( &(&( &( G!. G!. G!. G!. G!.G!.G!. G!.Ant he m Pl LakeLucyR d Lake Lucy Ln Pheasant Hill Park Document Path: K:\Departments\PW\Utilities\Water\Well Rehab 2022\Well Rehab 2022.aprxDate Created: 3/24/2022 Created By: City of Chanhassen - Engineering Department µ0 0.01 Mile 0 90 Feet Well 15 Area Utilities City of Chanhassen Legend Wells for Rehab G!.Hydrant &(Valves Sewer Manholes Water Mains ;Sewer Gravity Mains 441 APPENDIX B Well Pump Existing Drawings and Reports 442 City of Chanhassen Well Rehabilitation Project Well #3 443 444 445 446 447 City of Chanhassen Well Rehabilitation Project Well #4 448 449 450 451 452 453 454 455 456 457 458 City of Chanhassen Well Rehabilitation Project Well #11 459 460 461 462 463 464 465 466 467 468 469 470 471 472 473 City of Chanhassen Well Rehabilitation Project Well #15 474 BARR ENGINEERING COMPANY SHOP DRAWING / SUBMITTAL REVIEW ___ NOT REVIEWED, INFORMATION ONLY ___ NO EXCEPTIONS TAKEN ___ RECOMMENDED REVISIONS NOTED ___ REVISE AND RESUBMIT ___ REVIEW COMPLETE, FURNISH _______ COPIES OF FINAL DRAWING Engineer’s review and approval are expressly limited to general conformance with the design concept. This review does not relieve Contractor from responsibility for errors, omissions, or deviations from the contract requirements that may be contained in this submittal. DATE: _______________________ BY: ___________ Barr Engineering Company Notes and Revisions are in color ________ 8/7/15 DAN RED X 475 476 477 478 479 480 481 482 483 484 485 486 487 488 489 490 491 492 493 494 Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy ST15 ST18 ST14 ST17 ST61 Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Lake Ann Park Chanhassen Pond Park Chanhassen Nature Preserve Chanhassen Recreation Center Lake Susan Park Rice Marsh Lake Preserve Bluff Creek Preserve Power Hill Park Fox Woods Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Lake Ann Park Preserve SA7 SA5 SA101SA41 SA5 )212 PowersBlvdAudubonRdLyman Blvd Pio n e e r T r lGalpinBlvdPowers BlvdFly in g C lo u d D r Great Pla i nsBlvdST101 ST101 GH117 Well 11 Well 15 Well 3 Well 4 Document Path: K:\Departments\PW\Utilities\Water\Well Rehab 2022\Well Rehab 2022.aprxDate Created: 3/23/2022 Created By: City of Chanhassen - Engineering Department µ0 0.5 Mile 0 3,000 Feet Well Rehab Locations City of Chanhassen Legend Wells for Rehab 495 City Council Item June 27, 2022 Item Monthly Fire Department Update File No.Item No: F.1 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Don Johnson, Fire Chief Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Operational Excellence SUMMARY Monthly Fire Department Update with Call Response Data from May, 2022. BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 496 2022 06 27 Council Update Call Response Graphs and Tables Community Risk Reduction Graphs and Charts 497 TO: Laurie Hokkanen, City Manager FROM: Don Johnson, Fire Chief DATE: June 27, 2022 SUBJ: Monthly Fire Department Update Fire Department Staffing Department staffing is at 36 paid on-call firefighters and 6 Full Time personnel. (1) POC firefighters is on extended medical leave. A fire captain with just over 4 years of service resigned on June 10. Fire Department Response The fire department responded to (109) calls for service in May. Call Breakdown for the month: 1 Chief Only 81 Duty Crew 27 General Alarms (14) alarms during unstaffed weekend hours) Significant calls included the following:  Lawn Mower fire on Lakebridge  Dumpster fire on W.78th  Mutual Aid Structure Fire to Minnetonka  Electrical Fire on a deck at Summerwood  (2) unauthorized burning calls  (1) burning complaint call 498 Laurie Hokkanen Fire Department Update Page 2 EMS Response Data: Total EMS Responses = 66  Difficulty Breathing (16), Serious Medical (6), General Medical (9)  Motor Vehicle Accidents (5) Primary Actions While on Scene  Check For Injuries and Symptoms 10  Assessment and Vitals 21  Assessment, Vitals, and Interventions 7  Packaging and Loading for Transport 17  Canceled En Route by ALS Provider 5  Assist ALS with Transport 3  No Patient Contact 2 Fire Units Arrived Prior to Ridgeview 38 COVID Suspected/Confirmed 0 Medical Calls the FD was not started to 32 Other Activities  Meet with Sheriff’s Office over dispatch issues related to call response times and medical priority calls  Assistant Chief Nutter met with Carver County Fire Academy to begin planning the recruit class starting in August. I have asked Chief Nutter to become more involved to ensure Chanhassen Recruits receive the training required to prepare them for service Fire Training  Chief Nutter/White assisted Chaska Fire with Incident Command Training  All staff participated with Auto Extrication Training in June over 3 sessions  Multiple staff completed required On the Job Training packets required to drive fire department apparatus. This included two new, experienced staff completing mentor packets to work independently 499 Laurie Hokkanen Fire Department Update Page 3 Community Risk Reduction Activities Fire Inspections: Including proactive, complaint based, and annual – 22 Inspections  14 construction related  3 event approvals  2 complaint based  3 follow up/annuals Plan Reviews: including fire alarm and suppression systems, building construction and remodel, and preliminary plan reviews: 23  Fire related: 12  Construction: 6 – commercial remodels including Emerson  Preliminary: 5 – preliminary event reviews Public Education Events: 5  Fire extinguisher training over 4 sessions to 116 ABC Millwork employees  30 seasonal park staff participated in First Aid and Hands Only CPR/AED training Code Enforcement Specialist update Fire Call Assists 32 Fire Inspections Assists 10 Fire - Public Education Events 0 Property Maintenance 4 Nuisances 9 Outdoor Storage 6 Traffic - Motorist Assists/PD Accident 2 Traffic - Parking 0 Animal Calls x Including:21 Burning Complaints 2 Misc/Questions 3 500 0 20 40 60 80 100 120 Mar Apr May Calls by Type and Month Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 80 75 65 79 77 74 78 82 65 84 75 83 59 66 83 78 81 91 120 105 117 86 87 105 94 66 78 75 109 20 40 60 80 100 120 140 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Chanhassen Fire Department Calls By Month Comparison 2020 2021 2022 501 753 921 1,002 917 1,078 1,020 400 500 600 700 800 900 1000 1100 1200 2017 2018 2019 2020 2021 2022 Projected Calls for Service by Year Rescue & Emergency Medical Service 66% Alarm Calls 13% Good Intent Call 7% Hazardous Condition 4% Service Call 5% Fire 5% 2022 Calls for Service by % of Call Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 502 S 13% M 16% T 12% W 15% TH 13% F 14% Sa. 17% 2022 CALLS BY DAY OF WEEK 0 50 100 150 200 250 300 4‐8a 8‐12p 12‐4p 4‐8p 8‐12a CALLS BY TIME OF DAY 2019 2020 2021 2022 503 Elite chanhassenfire CFD Incident Type Report (Summary) Basic Incident Type Code And Description (FD1.21) Total Incidents Total Incidents Percent of Incidents Total Property Loss Total Content Loss Total Loss Total Loss Percent of Total Incident Type Category (FD1.21): 1 - Fire 111 - Building fire 1 0.92% 118 - Trash or rubbish fire, contained 1 0.92%50.00 50.00 100.00 19.05% 162 - Outside equipment fire 2 1.83%425.00 0.00 425.00 80.95% Total: 4 Total: 3.67%Total: 475.00 Total: 50.00 Total: 525.00 Total: 100.00% Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 311 - Medical assist, assist EMS crew 4 3.67% 3211 - Cardiac Arrest 1 0.92% 32112 - Medical Alarm 5 4.59% 32113 - Suicide Attempt 1 0.92% 32114 - Serious Medical 6 5.50% 32115 - General Medical 9 8.26% 32117 - Diabetic Emergency 1 0.92% 32118 - Medical Other 2 1.83% 3212 - Unconscious/Unresponsive 3 2.75% 3213 - Difficulty Breathing 16 14.68% 3214 - Stroke 4 3.67% 3215 - Seizure 2 1.83% 3216 - Overdose 2 1.83% 3217 - Allergic Reaction 1 0.92% 3219 - Traumatic Injury/Head Injury/Severe Burn 3 2.75% 322 - Motor vehicle accident with injuries 5 4.59% 341 - Search for person on land 1 0.92% Total: 66 Total: 60.55%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 4101 - Suspected Gas Odor Inside a Structure 1 0.92% 412 - Gas leak (natural gas or LPG)1 0.92% 444 - Power line down 4 3.67% 460 - Accident, potential accident, other 1 0.92% Total: 7 Total: 6.42%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 5 - Service Call 553 - Public service 1 0.92% 554 - Lift Assist 2 1.83% 561 - Unauthorized burning 2 1.83% Total: 5 Total: 4.59%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 6 - Good Intent Call 611 - Dispatched and cancelled en route 1 0.92% 6111 - EMS Dispatched and cancelled en route 7 6.42% 622 - No incident found on arrival at dispatch address 3 2.75% 651 - Smoke scare, odor of smoke 1 0.92% Total: 12 Total: 11.01%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 7 - False Alarm & False Call 735 - Alarm system sounded due to malfunction 1 0.92% 741 - Sprinkler activation, no fire - unintentional 1 0.92% 743 - Smoke detector activation, no fire - unintentional 2 1.83% Printed On: 06/13/2022 09:09:48 AM1 of 2 504 Basic Incident Type Code And Description (FD1.21) Total Incidents Total Incidents Percent of Incidents Total Property Loss Total Content Loss Total Loss Total Loss Percent of Total 744 - Detector activation, no fire - unintentional 1 0.92% 745 - Alarm system activation, no fire - unintentional 6 5.50% 746 - Carbon monoxide detector activation, no CO 3 2.75% Total: 14 Total: 12.84%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 9 - Special Incident Type 911 - Citizen complaint 1 0.92% Total: 1 Total: 0.92%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Total: 109 Total: 100.00%Total: 475.00 Total: 50.00 Total: 525.00 Total: 100.00% Printed On: 06/13/2022 09:09:48 AM2 of 2 505 ³CH ±City Hall "F)Fire Station Railroad Rivers Lakes Parcel Boundaries Fire Box Alarm Zones North Box South Box West Box Calls_for_Service_May2022 Dense Sparse City of Chanhassen Fire Calls for Service - May 2022 ³CH±"F) "F) Minnesota River Rice Lake Lake Riley Lake Susan Rice Marsh Lake Ann Lake St. Joe Harrison Lake Lake Lucy Lotus Lake Clasen Lake Christmas Lake Rice Lake Lake Minnewashta ST18 ST14 ST15 ST17 ST61 SA5 SA7 SA5 SA101 SA41 )212AudubonR dPowersBlvdChanhassen RdArboretum Blvd P i o n e e r T r lHazeltine BlvdGalpinBlvdHwy 212 H w y212Mar ketBl v dGreatPlainsBlvdPowers BlvdH w y 7 LymanBl vdArb o r e t u m B l v d Flying C l o u d D r C o R d 1 0 1 ST101 GH117 Carver County GIS Date Created: 6/1/2022 Created By: City of Chanhassen - Fire Department µ0 4,000 Feet 0 0.5 MileWest Box South Box North Box Fire Box Alarm Zones Parcel Boundaries Lakes Rivers Railroad Fire Station"F) City Hall³CH±Calls For Service - May 2022 (109) 506 Community Risk Reduction Reporting Data Breakdown May 2022 4 10 3 5 Fire Inspections by Type Construction Fire Alarm/Sprinkler Special Event Proactive/Complaint based 5 7 6 5 Plan Review by Type Fire Alarm Fire Sprinkler Construction Special event 507 *Note that we started reporting Plan Review Information in April. 0 5 10 15 20 25 30 35 40 45 50 March April May 26 21 22 14 23 3 3 5 Community Risk Reduction by Month & Type Fire Inspections Plan Reviews Public Education 508 Code Enforcement Specialist Data 509 City Council Item June 27, 2022 Item Law Enforcement Update File No.Item No: F.2 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Lance Pearce, Lieutenant, CCSO Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Chanhassen City Council Meeting 6 27 22 510 May 2022 Breakdown Comparison of Metrics 2019-2022 May 2022 Activity Description by Class 511 Page 1 Memo TO:Mayor Ryan and Chanhassen City Council members FROM: Lieutenant Lance Pearce DATE: June 15, 2022 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting June 27, 2022 for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen May 2022 Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen May 2022 Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen May 2022 Citation Summary. 4. Staffing update: One vacancy for the city contract. The goal is to have this vacancy filled by end of July 2022. 5. Training update: None Lieutenant Chanhassen Office 512 May 2022 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Patrol Activity=877 42 18 400 Felony Misdemeanor Non Criminal Traffic May 2022 Types of Calls CFS=877 417 5 20 11 6 May 2022 Group A Assault Theft Drug Other 513 0 10 20 30 40 50 60 70 80 May 2022 Non Criminal 24 263 44 80 Driving Complaint Traffic Stops Crashes Citations Traffic 514 515 516 517 518 Comparison of Metrics 2019-2022 0 2 4 6 8 10 12 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestics by month 2019 Domestics by Month 2020 Domestics by Month 2021 Domestics by Month 2022 Domestics by Month 0 1 2 3 4 5 6 7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestic Assault by Month 2019 Domestic Assault by Month 2020 Domestic Assault by Month 2021 Domestic Assault by Month 2022 Domestic Assault by Month 519 0 5 10 15 20 25 30 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mental Health by Month 2019 Mental Health by Month 2020 Mental Health by Month 2021 Mental Health by Month 2022 Mental Health by Month 0 10 20 30 40 50 60 70 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Fraud/theft by Month 2019 Fraud/ Theft by Month 2020 Fraud/ Theft by Month 2021 Fraud/ Theft by Month 2022 Fraud/ Theft by Month 520 521 522 523 524 525 526 527 528 529 530 531 532 533 534 535 536 City Council Item June 27, 2022 Item Presentation and Acceptance of Facilities Study File No.21-12 Item No: H.1 Agenda Section GENERAL BUSINESS Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council accepts the Facilities Study dated May 23rd, 2022, prepared by Snow Kreilich Architects." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY The consultant has completed the Facilities Study. The presentation will provide the Public and Council with a high level overview of what was studied and what the findings are. The requested Council action is to accept the Study. BACKGROUND The Facilities Study was started in August of 2021. The consultant team has provided an assessment of the facilities, reviewed future needs, developed concepts and costs for various options, and summarized the information in the attached report. The concepts developed primarily focused on City Hall, Fire Station #1, and the Rec Center. The Study has been reviewed with Council at three (3) different workshops and the consultant has fulfilled their contractual obligations for the scope of work. 537 The study document is merely a planning tool, and does not commit the City Council to any specific recommendation and/or project funding, although City Staff will use the direction received from the Council during the discussions surrounding the study in next step planning efforts. DISCUSSION N/A BUDGET N/A RECOMMENDATION Staff recommends that the City Council accept the Facilities Study. ATTACHMENTS Facilities Study Document 538 CITY OF CHANHASSEN FACILITY MASTER PLAN SUMMARY REPORT REVISED May 23rd, 2022 SNOW KREILICH ARCHITECTS, INC. 219 NORTH SECOND STREET, SUITE 120 MINNEAPOLIS, MN 55401 612 359 9430 SNOWKREILICH.COM CITY HALLCITY HALL FIRE STATION #1 FIRE STATION #2 RECREATION CENTERRECREATION CENTER OLD VILAGE HALL 539 INTRODUCTION CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ iMay 23rd, 2022 PROJECT OVERVIEW The City of Chanhassen owns and operates several facilities of various age and geographic location around the City. Based on varying age and condition of the facilities, along with the current and future needs of the City, a facilities planning study was conducted to determine feasible options and help guide decision making by the City Council. The completed Study will be an integral part of the City’s long-term strategic planning initiative. The objective of the Study is to develop options, and the associated costs of those options, on how the City could plan for its facilities now and into the future. The specific facilities anticipated to be included in this study includes City Hall, The Recreation Center, Fire Station 1, Fire Station 2 and the Old Village Hall Building. The study did not include a public outreach or engagement campaign as part of the work, but engagement with city staff, the City Council and key stakeholders will be needed. Each facility (including the site) was assessed through visual observation to prepare a summary that provides a baseline needs analysis, the general condition, operational efficiency, and listing of factors that may impact its future use. The facilities assessment study was paired with a master plan process to generate ideas about how City facilities could be repurposed or replaced to inform future planning and decision making for long term facilities management. 540 INTRODUCTION CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ iiiMay 23rd, 2022 INTRODUCTION ii ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 ACKNOWLEDGEMENTS CITY OF CHANHASSEN CITY COUNCIL Elise Ryan: Mayor Dan Campion: Council Member Lucy Rehm: Council Member Haley Schubert: Council Member Jerry McDonald: Council Member CITY OF CHANHASSEN FACILITIES COMMITTEE Charles Howley, PE, LEED AP: Public Works Director/City Engineer Laurie Hokkanen: City Manager Matt Umacht: Assistant City Manager Rick Rice: IT Manager Kevin Zittel: Facilities Maintenance Supervisor Kelly Strey: Finance Director Don Johnson: Fire Chief Jerry Ruegemer: Parks and Recreation Director Kate Aanenson: Community Development Director ASSESSMENT AND MASTER PLANNING TEAM Matthew Kreilich, FAIA: Design Principal, Snow Kreilich Architects James Howarth, AIA: Project Manager/Architect, Snow Kreilich Architects Tim Kittila, PE: Facilities Assessment Manager, Kraus-Anderson Michael Pierson: Facilities Assessment Specialist, Kraus-Anderson Dustin Phillips, MCSM: Senior Project Manager, Kraus-Anderson Jason Rentmeester, LEED AP: Senior Project Manager, Kraus-Anderson PREPARED FOR: The City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 541 0.0 TABLE OF CONTENTS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ vMay 23rd, 2022 0.0 TABLE OF CONTENTS iv ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 5.0 APPENDIX A. PROJECT SCHEDULE 5.1 B. DETAILED SITE & BUILDING SPACE USE PROGRAM DOCUMENTS FOR EACH FACILITY 5.3 1. City Hall: Space Analysis 5.3 City Hall (Continued) 5.4 City Hall (Continued) 5.5 2. Recreation Center: Space Analysis 5.6 Recreation Center (Continued) 5.7 3. Fire Station #1: Space Analysis 5.8 4. Fire Station #2: Space Analysis 5.9 C. MEETING NOTES 5.10 END OF DOCUMENT 5.92 1.0 PROJECT REQUIREMENTS A. PROJECT SCOPE 1.1 B. FACILITIES CONDITION ASSESSMENT 1.3 C. MASTER PLANNING PROCESS 1.5 D. SCHEDULE 1.5 1. Facility Assessment: Phase One 1.5 2. Master Planning: Phase Two 1.5 2.0 FACILITY ASSESSMENT A. EXECUTIVE SUMMARY 2.1 B. FACILITY ASSESSMENT PROCESS 2.2 C. DELIVERABLES 2.2 3.0 MASTER PLAN A. EXECUTIVE SUMMARY 3.1 B. MASTER PLAN PROCESS 3.2 C. DELIVERABLES 3.3 D. COST ESTIMATE PROCESS 3.4 4.0 CONCLUSION & NEXT STEPS A. EXECUTIVE SUMMARY FACILITIES ASSESSMENT 1 B. EXECUTIVE SUMMARY MASTER PLAN 1 542 1.0 PROJECT REQUIREMENTS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 1.2May 23rd, 2022 1.0 PROJECT REQUIREMENTS 1.1 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 1.0 PROJECT REQUIREMENTS A. PROJECT SCOPE Snow Kreilich and Kraus-Anderson completed the facility assessment and master planning effort as described in the project introduction. The first phase of work included the facilty assessment scope of work. The primary focus of the work was to evaluate and make recommendations for these five facilities identified by the City of Chanhassen. 1. City Hall a. 7700 Market Blvd. b. Original construction date 1981, expansion in 1988 c. Approximately 31,600 SF d. Home to the Senior Center and various City Departments including administration, engineering, planning, building, finance, fire and Carver County Sheriff* e. Scope: High level assessment of service life, space planning, options for remodel/ expansion/demolition *Offices only, no jail or other policing facilities. The City contracts with the Carver County Sheriff for policing services. 2. Recreation Center (connected to Bluff Creek Elementary School) a. 2310 Coulter Blvd. b. Original construction date 1995 c. Approximately 23,000 SF d. Home to recreation staff and recreational/fitness activities e. Scope: High level assessment of service life, space planning, options for remodel/ expansion/demolition. 3. Fire Station #1 a. 7610 Laredo Dr. b. Original construction date 1967, expansion in 1988 c. Approximately 16,700 SF d. Home to fire vehicles, equipment and duty crew e. Scope: High level assessment of service life, space planning, options for remodel/ expansion/demolition or for centralized facility** 4. Fire Station #2 a. 6400 Minnewashta Pkwy. b. Original construction date 1989 c. Approximately 3,000 SF d. Home to fire vehicles and equipment e. Scope: High level assessment of service life, space planning, options to maintain and/or for centralized facility 5. Old Village Hall a. 391 W. 78th St. b. Original construction date 1896 c. Approximately 600 SF d. Home to the Chanhassen Historical Society via lease agreement with the City e. Scope: High level assessment of service life. STRATEGIC PARTNERS STRATEGIC PLAN 1. Project key goals • Evaluate City owned facilities and properties• Develop multiple options for consideration and long term planning to support the City’s strategic plan.• Support public works and the City Council by providing clear and concise ideas and data to develop a long term, big picture master plan for City maintenance, improvements, and/or consolidations. 2. Critical scope deliverables • City Public Works, Staff and City Council engagement • Facility overview and operational assessment• Evaluation of all City owner property and facilities with a specific focus on these five buildings:1. City Hall2. Fire Station #13. Fire Station #24. Recreation Center (at Bluff Creek Elementary)5. Old Village Hall 3. Engagement with Key Stakeholders Our team recognizes the importance of strategic partnerships that help implement your current City services and operations and how those partnerships can further advance and support your future goals. • Eastern Carver County Schools (ISD 112) »Kraus-Anderson’s facilities assessment team is currently working with ISD 112 to review and evaluate their property and buildings (including the Bluff Creek Elementary Building and site where the City of Chanhassen Recreation Center is located) »Our team also has familiarity and prior project experience working with ISD 112 on projects such Chanhassen High School, Chaska High School, Chaska Middle School East, and Victoria Elementary School • Carver County »Partnership with Carver County Sheriff’s Office for public safety services »Partnership with Carver County Parks for recreation services and shared events 1 FINANCIAL SUSTAINABILITY 2 ASSET MANAGEMENT 3 DEVELOPMENT & REDEVELOPMENT 4 OPERATIONAL EXCELLENCE 5 COMMUNICATIONS 543 1.0 PROJECT REQUIREMENTS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 1.4May 23rd, 2022 1.0 PROJECT REQUIREMENTS 1.3 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 • Identify all deferred maintenance and upcoming facility expenditures and digitize the findings into a consolidated and detailed report • Itemize and prioritize deferred maintenance and facility expenditure items and develop a comprehensive deferred maintenance list for the facilities • Identify cost estimates associated with either repair, replacement or upgrades that coincide with each identified depreciable asset item that will either be a deferred maintenance item or upcoming facility expenditure • Analyze and consolidate cost estimate information and provide summary cost information on a 5-year (and 20-year) plan basis • Present and review itemized facility expenditures and maintenance plan and list of prioritization recommendations and review with key facility personnel and decision makers • Develop assessment report content • Present and review assessment report and facility expenditures and maintenance plan with City of New Prague directors and/or board • Modify/update final assessment report based on City of New Prague input and prioritization direction In addition to the reporting of the existing facilities conditions, Kraus- Anderson will provide recommendations around the following items: • Sustainability recommendations • Energy efficiency recommendations and possible cost savings • Safety and security upgrades • Code compliance/ADA regulations In addition, Kraus-Anderson provided high-level analysis and recommendations of potential identification of harmful materials and possible indoor air-quality concerns. Detailed testing of these will need to be verified by third-party consultants (not included in this initial phase). B. FACILITIES CONDITION ASSESSMENT The facility conditions assessment included a comprehensive review of the facilities inclusive of the following: • Complete site interviews of key facility personnel currently managing and maintaining the facility to gather all pertinent information regarding the facilities and surrounding properties • Complete a non-destructive, visual inspection, detailed site visit to review the property and existing building systems conditions inclusive of the following disciplines and areas: A. 02-Site Work: Site lighting, transformer, parking lots, storm water, curb, green space, playgrounds, etc. B. 03- Building Structure: Non-engineering review of structure- identify points of concern C. 04- Foundation/Slab-on-Grade: Basements, loading docks, slabs, etc. D. 05- Exterior Enclosure: Façades, exterior walls, exterior doors, windows, building penetrations E. 06- Roofs: Roof review, roof drainage, flashing, coping, etc. F. 07- Interior Construction: interior walls and doors, ceiling tile, flooring, rooms, kitchen, restrooms, specialty areas (common spaces, media centers, etc.) G. 08- FF&E: Kitchen equipment, lockers, office, common areas, facility associated items H. 09- Special Construction: Pools, data centers, etc. I. 10- Conveyance: Elevators, escalators, chair lifts, etc. J. 11- Fire Protection: Protection, detection, panels K. 12- Plumbing Systems: Water Heaters, softeners, sumps, sewer, etc. L. 13- HVAC: Heating, Ventilation, cooling, boilers, AHU’s, etc. M. 14- Controls: DDC, Pneumatic, Lighting N. 15- Electrical: Switchgear, Generators, ATS, lighting O. 16- A/V: Communications P. 17- Technology, Electronic Safety/Security: LV systems, IT, Card Access, DAS, Cameras 544 1.0 PROJECT REQUIREMENTS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 1.6May 23rd, 2022 1.0 PROJECT REQUIREMENTS 1.5 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 C. MASTER PLANNING PROCESS The master planning process focused on analysis of the facility assessment process information and generating potential opportunities for accommodating future growth and long term goals for each facility. • Complete site interviews of key department personnel currently using the facility spaces to gather all pertinent information regarding the facilities, surrounding properties, and projected growth in City services and department staff. • Complete a digital analysis of the existing facility spaces including a space use program document identifying all building spaces, areas, and adjacencies. • Create site and building diagrams to analyze opportunities for remodeling, building additions or new replacement facilities based on information gathered during the facility assessment process, program analysis and in response to City Staff’s projected future needs. D. SCHEDULE Approximate durations for the project are identified here. A graphic ‘gant’ chart style schedule is included in the appendix for reference. 1. Facility Assessment: Phase One 1.1 Inventory Existing Conditions : August - September 2021 1.2 User Engagement Surveys : October - November 2021 1.3 Synthesize Assessment Data : December 2021 - January 2022 2. Master Planning: Phase Two 2.1 Programming Analysis : January 2022 2.2 Concept Graphics and Idea Tests : February 2022 2.3 ROM Pricing and Presentation of Findings : March 2022 2.4 City Council Update : April 2022 2.5 Summary Report Complete : May 2022 545 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.2May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.1 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 2.0 FACILITY ASSESSMENT A. EXECUTIVE SUMMARY • Conduct a facility assessment of five (5) City Facilities • Identified / estimated deferred maintenance and upcoming facility expenditures for the next 10 years »Estimates are on depreciable assets and does not account for adequacy / space re-design • Measured based on the International Facility Management Association (IFMA) Facility Condition Index (FCI) scale »City Hall & Fire 2 measured in the “critical range” • Facility Condition Assessment proved that buildings are not in a “divest” stage at this time (per FCI measurements) »Reinvestment in these facilities could be beneficial, if buildings meet current needs • Facilities assessment shows that buildings are structurally sound and adequately maintained »+/- $8M Estimated investment over the next 10 years to continue operations as-is • City hall has considerable adequacy issues that may complicate reinvestment for its intended use based on the original design • The Recreation Center is unable to meet the growing demand and shifts of current recreational needs for the city population • Fire station #1 has limitations for space, but overall facility in fair condition • Fire Station #2 may no longer serve the city in a beneficial manner for its intended purposes • Old Village Hall: Limited investment, serves current needs B. FACILITY ASSESSMENT PROCESS • Understand the total costs for each facility • Facilities are measured based upon IFMA Standard to calculate the FCI = Facility Condition Index • It’s a way to measure: Is the facility worth the investment? C. DELIVERABLES “Digitized Site Report” • Identified issue, location, condition and description / pictures • All findings are numbered FCI =Deferred Maintenance Deficiences Building Replacement Costs 546 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.4May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.3 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 • “Estimate and Priorities spreadsheet” • Carries the item’s from digitized site report • Also includes items discussed from site interview • All items are then estimated, prioritized, given a criticality, and then placed in proper year for replacement (RUL) What do we investigate? SUBSTRUCTURES SHELL/EXTERIOR MEP SYSTEMS EQUIPMENT INTERIORS CONVEYANCE SPECIALTY CONSTRUCTION BUILDING SITEWORK 547 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.6May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.5 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 0 0 00 011111 PROCESS / DATA WEB LINK -City of Chanhassen Facility Condition Assessments FCI: PRIORITY ONE 0-5 YEARS FCI = CRITICAL DEFERRED MAINTENANCE $4,003,640 FCI = FAIR DEFERRED MAINTENANCE $836,594 FCI = CRITICAL DEFERRED MAINTENANCE $289,375 FCI = POOR DEFERRED MAINTENANCE $1,855,585 FCI = POOR DEFERRED MAINTENANCE $69,125 0.36200.08820.30140.22490.1728CITY HALL FIRE STATION #1 FIRE STATION #2RECREATION CENTER OLD VILAGE HALL SUBTOTAL (ALL 5) = $6,695,819 548 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.8May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.7 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 19 01 FCI = (0.36) CRITICAL DEFERRED MAINTENANCE $4M (5 years)$700k (10 years)0.3620General Information: -Built in 1980 -Major remodel / building projects: »1988 »1996 »2004 Current Use: -City services and administration -Council chambers -Sheriff’s Department -Senior Center Building Area: -+/-32,000 GSF Deferred Maintenance: -HVAC »Replace furnaces »Fix ventilation issue (Vey humid during the day) »Replace Aircon fancoil unit in server room -Exterior Enclosure »Exterior windows need to be replaced »Kalwall skylights need to be replaced -Roof »Roof is scheduled to be replaced in 2023 -Interior Construction »New flooring, casework and wall touch up in multiple spaces »Remove high density file storage racks »Update restrooms -Site Work »Replace stone pavers around the facility. »Mill and overlay of the parking lots »Review joints and sealant in parking ramp (leaking) -Plumbing »Replace some water heaters »Domestic water main entering the building City Hall 549 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.10May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.9 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 20 Site Overview:CITY HALL -Exterior Enclosure »Exterior windows need to be replaced »Kalwall skylights need to be replaced -Roof »Roof is scheduled to be replaced in 2023 -Site Work »Replace stone pavers around the facility. »Mill and overlay of the parking lots »Review joints and sealant in parking ramp (leaking) 1. 2. 3. 4. 5. 6. 1 3 4 5 5 5 5 6 2 6 4 2 / 3 550 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.12May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.11 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 21 Building / Interior: 551 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.14May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.13 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 22 • Minimal / no insulation used • No barrier to air infiltration / leakage • Outdated technology / does not meet current code required minimum performance levels • Interior side insulation has higher potential for mold growth / wall deterioration 1980 Perlite Board R2.7 / 1”) R= 4.05 Rigid Foam (R3-4 / 1”) R= 4.5 - 6 Rigid Foam (R4-5 / 1”) R= 8 - 10 air leakage / high condensation & frost potential air leakage / high condensation & frost potential air leakage / high condensation & frost potential 1988 1996 User Comfort / Operational Efficiency: 552 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.16May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.15 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 23 Lower Level DEPARTMENT ADJACENCIES Upper Level DEPARTMENT ADJACENCIES BUILDING STORAGE SENIOR CRAFTS SENIORS SENIORSSHARED CONFERENCE SHARED CONF. KITCHEN SERVER ROOM FACILITIES OFFICE COUNCIL CHAMBERS FIRE DEPARTMENT BUILDING DEPARTMENT SHERIFF’S DEPARTMENT ENGINEERING DEPARTMENT PLANNING DEPARTMENT FINANCE DEPARTMENT CITY ADMINISTRATION IT DEPT. PARKS & RECREATION Space Utilization / Layout: 553 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.18May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.17 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 24 Experience: -Site wayfinding -Entrances / security -Complicated interior circulation -User comfort (heating and cooling) -User privacy and acoustics -Council chambers layout and public accessibility Projected Growth (5-10 years): -Department needs • Admin • IT • Finance • Building • Planning • Parks • Engineering • Fire • Senior • Sheriff Total = +1-2 FTE +2 FTE +1-2 FTE +1 FTE +.5 FTE +1-2 FTE + 2 FTE +2 FTE +1 FTE +2-4 FTE +13.5 - 18.5 Observations: -General maintenance -ADA compliance -Moisture intrusion / water leaks -Equipment upgrades -Functional updates -Cosmetic updates City Hall Summary and Projected Growth: 554 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.20May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.19 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 25 City Hall Summary and Projected Expenditures: $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 City Hall Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 Year 2031 Year 2032 555 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.22May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.21 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 28 FCI = (0.23) POOR DEFERRED MAINTENANCE $1.9M (5 years)$250k (10 years) 01 0.2249General Information: -Built in 1995 -Major remodel / building projects: »N/A Current Use: -ISD 112 partnership -Community resource Building Area: -+/-22,800 GSF Deferred Maintenance: -Exterior Enclosure »Replace handicap doors in front entrance »Replacement of windows -Roof »Replace roof for the warming house (ballasted portion only) -HVAC »Replace condensing units »Boiler replacement »Replace Air Handling Units -Special Construction »Replace basketball hoists »Replace non –functioning dividing wall in the gym -Interior Construction »Refurbish of gym, locker rooms, aerobics room, fitness room and meeting rooms »Ceiling replacement throughout »Replace interior doors -Sitework/Building Earthwork »Update skating rink lighting »Mill and overlay of parking lot »Assess the drainage issue onsite »Repair of tennis and pickle ball courts Recreation Center 556 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.24May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.23 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 29 WARMING HOUSE / PICNIC SHELTER ICE RINK ICE RINK PARKING 30 STALLS (+5 HC) PARKING 130 STALLS TENNIS PICKLE BALL MULTI- PURPOSE FIELDS RECTANGULAR FIELDS RECTANGULAR FIELDS RECTANGULAR FIELDS DIAMOND FIELDDIAMOND FIELD DIAMOND FIELD DIAMOND FIELD DIAMOND FIELD DIAMOND FIELD RECREATION CENTER -Exterior Enclosure »Replace handicap doors in front entrance »Replacement of windows -Roof »Replace roof for the warming house (ballasted portion only) -Site Work »Update skating rink lighting »Mill and overlay of parking lot »Assess the drainage issue onsite »Repair of tennis and pickle ball courts 1. 2. 3. 4. 5. 6. 7. 1 4 5 6 7 2 3 65 Site Overview: 557 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.26May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.25 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 30 Observations: -General maintenance -Site grading / drainage -Sight line / privacy issues -Storage needs -Warming house -Functional updates -Cosmetic updates Building / Interior: 558 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.28May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.27 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 31 • Cavity insulation used (Typical of building age) • Limited barrier to air infiltration / leakage (discontinuous) • Outdated technology / does not meet current code required minimum performance levels 1994 Extruded Polystyrene Board R5 / 1”) R= 10 air leakage / high condensation & frost potential User Comfort / Operational Efficiency: 559 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.30May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.29 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 32 CONF. ROOM STORAGE LOCKERSGYMNASIUM + BLEACHERS DANCE ROOM FITNESS ROOM MEETING ROOM MEETING ROOM MEETING ROOM MEETING ROOM REC.VENDOFF. Projected Growth: -Additional Gymnasium space -Pickle ball (indoor and outdoor demand) -Staff increase Desired Growth: -Outdoor Ice rink (refrigerated) -Splash Pad / Pool -Possible consolidation with senior center Space Utilization / Layout: 560 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.32May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.31 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 33 Recreation Center Summary and Projected Expenditures: $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 Rec Center Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 Year 2031 Year 2032 561 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.34May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.33 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 36 01 0.0882FCI = (0.09) FAIR DEFERRED MAINTENANCE $875K (5 years)$260k (10 years) General Information: -Built in 1973 -Major remodel / building projects: »1988 »2020 Current Use: -Fire Department Building Area: -+/-15,100 GSF Deferred Maintenance: -Roof »Roof has been replaced recently. Next replacement later in the plan -Exterior Enclosure »Clean and seal of exterior brickwork »Replace main entry doors and aluminum windows »Kalwall skylight replacement -Interior Construction »Recoat bay flooring »Update racquetball court to LED lighting »Replace flooring and ceiling tiles throughout -Site Work »Replace concrete drive for trucks to enter and exit the station »Mill and overlay of parking lot »Regrade north side of the building (Water pooling up) -Building Structure »Cracking in the hose tower »Equipment Furniture »Replace pneumatic compressor »Replace washing equipment »Replace furniture and casework -HVAC »Replace antiquated Roof Top Units »Add Destrat fans in bays 3 & 4 Fire Station #1 562 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.36May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.35 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 37 CITY HALL OFFICES FIRE #1 -Exterior Enclosure »Clean and seal of exterior brickwork »Replace main entry doors and aluminum windows »Kalwall skylight replacement -Roof »Roof has been replaced recently. Next replacement later in the plan -Site Work »Replace concrete drive for trucks to enter and exit the station »Mill and overlay of parking lot »Regrade north side of the building (Water pooling up) 1. 2. 3. 4. 5. 6. 7. 1 4 5 66 7 2 3 3 6 3 Site Overview: 563 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.38May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.37 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 38 Observations: -General maintenance -ADA compliance -Equipment upgrades -Site grading / drainage -Skylight repair -Functional updates -Cosmetic updates Building / Interior: 564 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.40May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.39 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 39 • Cavity insulation used (Typical of building age) • Limited barrier to air infiltration / leakage (discontinuous) • Outdated technology / does not meet current code required minimum performance levels 19881988 Extruded Polystyrene Board R5 / 1”) R= 10 air leakage / high condensation & frost potentialuninsulated steel column - exposed to weather and subject to frost / ice build-up air leakage at batt insulation / high condensation & mold potential User Comfort / Operational Efficiency: 565 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.42May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.41 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 40 Main Level: +/- 10,500 gsf Lower Level: +/- 4,600 gsf Projected Growth: -Review location and response time implications -Additional office spaces -Storage + training program space -Full time staff increase -Review 2013 Fire Department Study and long term operational plans TRAINING ROOM LOCKERS RACQUETBALL APPARATUS AIR PACK TOOLS LNDRY DISPATCH L.CL. CREW CREW CREWKITCHENLOUNGE OFFICE HOSE TOWER STORAGE APPARATUS FITNESS STORAGE OFFICE Space Utilization / Layout: 566 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.44May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.43 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 41 Fire Station #1 Summary and Projected Expenditures $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 Fire Station 1 Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 Year 2031 Year 2032 567 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.46May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.45 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 42 010.3014FCI = (0.31) CRITICAL DEFERRED MAINTENANCE $275K (5 years)$10k (10 years) General Information: -Built in 1980 -Major remodel / building projects: »N/A Current Use: -Fire Department Building Area: -+/-3,000 GSF Deferred Maintenance: -Site Work »Sealcoat of parking lot -HVAC »Replace unit heaters and condenser unit -Exterior Enclosure »Repair frame of garage door »Replace exterior door from bay -Interior Construction »Polished/Epoxy flooring in the fire hall »Update living room space »Update restrooms -Roof »Asphalt roof in good shape -Plumbing »Irrigation is original to building »Replace some water heaters and water softeners Fire Station #2 568 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.48May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.47 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 43 FIRE #2 -Exterior Enclosure »Repair frame of garage door »Replace exterior door from bay -Roof »Asphalt roof in good shape -Site Work »Sealcoat of parking lot 1. 2. 3. 4. 1/2 43 1 2 3 Site Overview: 569 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.50May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.49 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 44 Observations: -General maintenance -ADA compliance -Hose tower safety concerns -Equipment upgrades -Functional updates -Cosmetic updates Building / Interior: 570 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.52May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.51 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 45 Projected Growth: -Review 2013 Fire Department Study and long term operational plans -No growth anticipated at this station KITCHENETTE FURNACE LOUNGEA107 MEN A105 APPARATUS BAY A100 LAUNDRY / TOOL A101 HOSE TOWER A102 OFFICE A103 WOMEN A104 MECHANICALA108 J.C.A106 Space Utilization / Layout: 571 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.54May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.53 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 46 Fire Station #2 Summary and Projected Expenditures $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 Fire Station 2 Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 Year 2031 Year 2032 572 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.56May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.55 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 48 010.1728FCI = (0.18) POOR DEFERRED MAINTENANCE $70K (5 years)$10k (10 years) General Information: -Built in 1900 -Major remodel / building projects: »relocated to current site Current Use: -Historical Society Building Area: -+/-500 GSF Deferred Maintenance: -Sitework/Building Earthwork »Many missing bricks in the walkway, repair these areas. (May need to regrade some areas) -HVAC »Replace furnace »Replace small condenser unit -Exterior Enclosure »Replace windows »Exterior paint on building is starting to chip -Interior Construction »Upgrade flooring walls and ceiling -Special Construction »Chimney is starting to deteriorate -Plumbing »Replace electric water heater Old Village Hall 573 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.58May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.57 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 49 -Exterior Enclosure »Replace windows »Exterior paint on building is starting to chip -Roof »Chimney is starting to deteriorate »Bell tower damaged -Site Work »Many missing bricks in the walkway, repair these areas. (May need to regrade some areas) »Trim trees at building 1. 2. 3. 4. 5. ` 6. Site Overview:OLD VILLAGE HALL 1/234 5 6 6 5 3 574 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.60May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.59 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 50 Space Utilization / Layout: Observations: -Adequate for current use -Historic Artifact / Community Asset HISTORICAL SOCIETY A100 JAIL A101 TOILET A103 CANDY COUNTER FURNACE 575 2.0 FACILITY ASSESSMENT CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2.62May 23rd, 2022 2.0 FACILITY ASSESSMENT 2.61 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 51 Old Village Hall Summary and Projected Expenditures: $- $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 Old Village Hall Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 Year 2031 Year 2032 576 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.2May 23rd, 2022 3.0 MASTER PLAN 3.1 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 A. EXECUTIVE SUMMARY • Evaluate current and potential alternate locations for Facilities • Explore options to accommodate future needs and changing demographics »Evaluate pros / cons of re-using existing facility structures, remodeling or adding new building additions »Evaluate pros / cons of building new replacement facilities • Identify City goals for sustainability and operational efficiency • Evaluate pros / cons to identify strategies that can align with City mission, goals, and long term plans • Generate cost estimates for alternatives that can be compared with Facility Assessment cost data to inform City long term financial planning and investments Through a collaborative process working with the Facilities Committee and City staff the project team explored the following options for each of the five facilities studied: 1. City Hall a. Stay in Place: Remodel / Building Addition b. New Facility on City Owned Property c. New Facility at alternate location (new City Campus) 4. Recreation Center (connected to Bluff Creek Elementary School) a. Stay in Place: Remodel / Building Addition b. New Facility at alternate location (new City Campus) 3. Fire Station #1 a. Stay in Place: Remodel / Building Addition b. New Facility on City Owned Property c. New Facility at alternate location (new City Campus) 4. Fire Station #2 a. Prepare for alternate use: Remodel / fix accessibility issues and deferred maintenance projects 2. Old Village Hall a. Maintain current use: Deferred maintenance project(s) B. MASTER PLAN PROCESS • Work completed January - March 2022 »Create space needs program documents to evaluate current use, facility efficiency, and plan for future expansion needs »Explore site plan options for each facility (stay in place vs. move to new location) »Explore building plan options to evaluate the pros and cons of remodeling vs. building new »Generate a series of Rough Order of Magnitude (ROM) cost estimates to help budget and plan future projects based on City priorities` • Identified potential project options for evaluation / prioritization • Transferred knowledge, Estimated 10-year project plans for all five properties What do we investigate? WAYFINDING CODE & ACCESSIBILITY PARKING CONSTITUENT EXPERIENCE ENVIRONMENT STAFF EXPERIENCE GREEN SPACE PROJECT PLANNING & BUDGET 577 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.4May 23rd, 2022 3.0 MASTER PLAN 3.3 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 C. DELIVERABLES • Notes from user engagement meetings and discussions • Detailed site and building space program documents for each facility • Digital plan drawings to show conceptual approaches to each facility • Rough Order of Magnitude (ROM) cost ranges to inform budgeting for future projects • Knowledge Transfer 129 TOTAL NET SQUARE FEET 26890 NSF 130 NET TO GROSS MULTIPLIER 1.19 131 TOTAL GROSS SQUARE FEET 31935 GSF 132 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL 133 SUPPORT 5971 22.21% 134 CIRCULATION 6902 25.67% 135 CITY ADMINISTRATION 12 2879 10.71% 136 SUPPORT / IT 3 555 2.06% 137 PARKS & REC 6 658 2.45% 138 PLANNING 5 765 2.84% 139 FINANCE 4 711 2.64% 140 ENGINEERING 13 1593 5.92% 141 SHERIFF 8 903 3.36% 142 BUILDING 9 2015 7.49% 143 FIRE DEPARTMENT 5 548 2.04% 144 SENIOR COMMISSION 3 3390 12.61% 145 TOTAL FTE 68 26890 100.00% 146 POTENTIAL NEW PROGRAM AREAS QTY TOTAL NSF147 ADMINISTRATION OFFICES CITY ADMINISTRATION 2 130 260148 IT OFFICES SUPPORT / IT 2 130 260149 FINANCE OFFICES FINANCE 2 130 260150 BUILDING OFFICES BUILDING 1 130 130151 PLANNING OFFICES PLANNING 1 130 65152 PARKS & RECREATION PARKS & REC 2 130 260153 ENGINEERING ENGINEERING 2 130 260 154 FIRE FIRE DEPARTMENT 2 130 260155 SENIOR SENIOR COMMISSION 1 130 130156 SHERIFF SHERIFF 4 130 520 157 CONFERENCE ROOM SUPPORT 800158 EXPANDED COUNCIL CHAMBERS CITY ADMINISTRATION 800159 RESTROOMS SUPPORT 1000160 STORAGE SUPPORT 1200 161 TOTAL NET SQUARE FEET 6205 NSF 162 NET TO GROSS MULTIPLIER 1.30 163 TOTAL GROSS SQUARE FEET 8067 GSF 02.23.2022 Chanhassen Facilities Planning Study 4 of 4 130 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL 131 SUPPORT 5971 22.64% 132 CIRCULATION 6902 26.17% 133 CITY ADMINISTRATION 12 2879 10.92% 134 SUPPORT / IT 3 555 2.10% 135 PARKS & REC 6 658 2.49% 136 PLANNING 5 765 2.90% 137 FINANCE 4 711 2.70% 138 ENGINEERING 13 1593 6.04% 139 SHERIFF 8 903 3.42% 140 BUILDING 9 2015 7.64% 141 FIRE DEPARTMENT 5 548 2.08% 142 SENIOR COMMISSION 3 2875 10.90% 143 TOTAL FTE 68 26375 100.00% 144 POTENTIAL NEW PROGRAM AREAS QTY TOTAL NSF 145 ADMINISTRATION OFFICES CITY ADMINISTRATION 2 130 260146 IT OFFICES SUPPORT / IT 2 130 260147 FINANCE OFFICES FINANCE 2 130 260148 BUILDING OFFICES BUILDING 1 130 130149 PLANNING OFFICES PLANNING 1 130 65150 PARKS & RECREATION PARKS & REC 2 130 260151 ENGINEERING ENGINEERING 2 130 260152 FIRE FIRE DEPARTMENT 2 130 260153 SENIOR SENIOR COMMISSION 1 130 130154 SHERIFF SHERIFF 4 130 520 155 CONFERENCE ROOM SUPPORT 800156 EXPANDED COUNCIL CHAMBERS CITY ADMINISTRATION 800157 RESTROOMS SUPPORT 1000 158 STORAGE SUPPORT 1200 159 TOTAL NET SQUARE FEET 6205 NSF 160 NET TO GROSS MULTIPLIER 1.30 161 TOTAL GROSS SQUARE FEET 8067 GSF 02.23.2022 Chanhassen Facilities Planning Study 4 of 4 UP ADAPTIVEGYMNASIUM STORAGE CORRIDOR STORAGE ISDGYMNASIUM CONFERENCE OFFICE OFFICE COMMUNITYGYMNASIUM LOCKERS STORAGE MULTI-PURPOSEROOM CONFERENCE RESTROOMS CORRIDOR COMMUNITYGYMNASIUM LOBBY RECEPTIONOFFICE HALL STAIR JANITOR STORAGE SHOWERS LOCKERROOM LCKR ENTRY TOILET TOILET LCKR ENTRY LOCKERROOM SHOWERS CORRIDOR DANCE ROOM FITNESSROOM MEETINGROOM MEETINGROOM MEETINGROOM MEETINGROOM VENDING VESTIBULE 8'16'4'2'0' Potential Project Scope EXISTING REMODEL NEW CONSTRUCTION D. COST ESTIMATE PROCESS Kraus-Anderson assisted with pre-construction estimation for the Master Plan Project scopes. Conceptual plans generated the Rough Order of Magnitude (ROM) cost estimates to help inform decision making and provide cost ranges for each potential project explored. The cost estimate process was intended to help the City understand a rough estimate cost range to budget for each facility and key future milestones. The Cost information refers to the following industrty standard terms and definitions to help clarify all aspects that the project costs need to consider. »Hard Costs - “Often referred to as “brick-and-mortar costs,” and refer to any costs associated with the physical construction of the building or project,Under any equipment used, and any labor associated with the construction of the project.” »Soft Costs - “An expense item that is not considered direct construction cost. Soft costs can include architectural, engineering, financing, and legal fees, and other pre- and post-construction expenses. »Owner Costs - “Includes land acquisition costs, financial cost (funding cost), owner’s third party costs including engineering studies, permits, licensing fees, training, insurance, etc.” »Project Cost - “The complete investment cost which includes hard costs, soft costs, owner costs and escalation” »Escalation - “The term most often used in a construction cost estimate to represent anticipated future change in costs over time.” 578 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.6May 23rd, 2022 3.0 MASTER PLAN 3.5 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY HALL 579 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.8May 23rd, 2022 3.0 MASTER PLAN 3.7 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 17 Experience: -Site wayfinding -Entrances / security -Complicated interior circulation -User comfort (heating and cooling) -User privacy and acoustics -Council chambers layout and public accessibility Projected Growth (5-15 years): -Department needs • Admin • IT • Finance • Building • Planning • Parks • Engineering • Fire • Senior • Sheriff Total = +1-2 FTE +2 FTE +1-2 FTE +1 FTE +.5 FTE +1-2 FTE + 2 FTE +2 FTE +1 FTE +2-4 FTE +13.5 - 18.5 Observations: -General maintenance -ADA compliance -Moisture intrusion / water leaks -Equipment upgrades -Functional updates -Cosmetic updates City Hall Summary and Projected Growth: 580 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.10May 23rd, 2022 3.0 MASTER PLAN 3.9 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 18 City Hall - Site Program Analysis CHANHASSEN CITY HALL CAMPUS LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes CITY HALL CAMPUS - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT A 16,800 0.39 2 GREEN SPACE B 110,500 2.54 Includes some drive lane area (approximated) 3 PARK / OUTDOOR PLAZA C 51,200 1.18 4 SKATE PARK D 26,000 0.60 5 OUTDOOR RINK E 20,000 0.46 6 EAST PARKING LOT (Lower Level)F 20,500 0.47 52 CARS 7 EAST PARKING LOT (Upper Level)G 8,500 0.20 24 CARS 8 WEST PARKING LOT (Upper Level)H 37,300 0.86 93 CARS 9 WEST PARKING LOT (Lower Level)H 37,300 0.86 26 CARS Library covered parking 10 TOTAL SITE AREA 328,100 7.53 195 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 11 SITE AREA RATIO 66.32%33.68%Green space / 67.00% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes CITY HALL CAMPUS - BUILDING DETAILED PROGRAM 12 LOWER LEVEL 13 ELEVATOR CIRCULATION 105 14 STAIR #1 CIRCULATION 115 15 STAIR #2 CIRCULATION 107 16 STAIR #3 CIRCULATION 115 16 RESTROOMS #1 SUPPORT 232 17 RESTROOMS #2 SUPPORT 272 18 RESTROOMS #3 SUPPORT 91 19 JANITORS CLOSET #1 SUPPORT 58 20 JANITORS CLOSET #2 SUPPORT 35 21 MECHANICAL #1 SUPPORT 205 22 ELECTRICAL / IT #1 SUPPORT / IT 268 23 MECHANICAL #2 SUPPORT 100 24 ELECTRICAL #2 SUPPORT 70 25 ELECTRICAL #3 SUPPORT 150 26 MAIN BUILDING STORAGE SUPPORT 2175 27 STORAGE SUPPORT 320 28 FACILITIES OFFICE CITY ADMINISTRATION 240 1 240 29 COUNCIL CHAMBERS CITY ADMINISTRATION 1275 30 STAFF BREAK ROOM AREA SUPPORT 150 31 SENIOR CENTER SENIOR COMMISSION 1550 50 31 32 SENIOR CENTER OFFICE SENIOR COMMISSION 95 1 95 33 SENIOR CENTER KITCHENETTE SENIOR COMMISSION 145 2 72.5 34 FOUNTAIN CONFERENCE ROOM SUPPORT 870 35 MAPLE ROOM SENIOR COMMISSION 900 20 45 36 MAPLE ROOM OFFICE SENIOR COMMISSION 85 1 85 37 MAPLE ROOM CLOSET SENIOR COMMISSION 15 38 MAPLE ROOM KITCHENETTE SENIOR COMMISSION 85 2 42.5 39 KITCHEN SENIOR COMMISSION 515 40 VESTIBULE CIRCULATION 145 41 VESTIBULE CIRCULATION 145 42 HALLWAY CIRCULATION 630 43 HALLWAY CIRCULATION 900 44 IT HALLWAY CIRCULATION 109 45 HALLWAY CIRCULATION 513 46 BASEMENT FLOOR LEVEL SUBTOTAL 12785 47 LOWER LEVEL GROSS SQUARE FEET 15375 GSF PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Planning Study 1 of 4 Goals: -Clearly identified / simplified main entrances -Parking +100 additional parking stalls based on proposed building expansion / future growth Summary Data: -~7.5 Acres -~17,000 SF Building footprint -195 Parking stalls -33% Open space, 67% impervious 581 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.12May 23rd, 2022 3.0 MASTER PLAN 3.11 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 19 Potential Remodel / Site Improvement Project Scope: 1 1 Building Area 1. 16,800 SF Site Area 1. 6.68 acres (290,800 SF) Site Parking 1. New Parking »City Hall Calculated Need = 137 »Library Calculated Need = 76 »Total Required = 213 »Total Provided = 195 Potential Improvements 1. Major Remodel 2. New Building Addition 3. Public Area and New Entry 4. New Parking »Projected Need = 288 »+93 Stall Increase 2 2 4 3 582 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.14May 23rd, 2022 3.0 MASTER PLAN 3.13 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 20 FUTURE CITY HALL FIRE #1 GREEN SPACE Potential New Campus Reorganization (option 1): Building Footprint Area 1. 18,000 SF Site Area 1. 6.68 acres (290,800 SF) Site Parking 1. New Parking »City Hall Calculated Need = 137 »Library Calculated Need = 76 »Total Required = 213 »Total Provided = 195 Potential Improvements 1. New Building »2-3 Story City Hall / Senior Center »+/-45 stalls below grade parking 2. Below grade parking / loading entrance 3. New Surface Parking »+/- 50 stalls 40 102 POTENTIAL NEW ACCESS ROAD 583 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.16May 23rd, 2022 3.0 MASTER PLAN 3.15 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 21 FIRE #1 FUTURE CITY HALL GREEN SPACE Potential New Campus Reorganization (option 2): 50 Building Footprint Area 1. 18,000 SF Site Area 1. 6.68 acres (290,800 SF) Site Parking 1. New Parking »City Hall Calculated Need = 137 »Library Calculated Need = 76 »Total Required = 213 »Total Provided = 195 Potential Improvements 1. New Building »2-3 Story City Hall / Senior Center »+/-45 stalls below grade parking 2. Below grade parking / loading entrance 3. New Surface Parking »+/- 50 stalls 2 584 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.18May 23rd, 2022 3.0 MASTER PLAN 3.17 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 22 City Hall - Building Program Analysis 129 TOTAL NET SQUARE FEET 26890 NSF 130 NET TO GROSS MULTIPLIER 1.19 131 TOTAL GROSS SQUARE FEET 31935 GSF 132 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL 133 SUPPORT 5971 22.21% 134 CIRCULATION 6902 25.67% 135 CITY ADMINISTRATION 12 2879 10.71% 136 SUPPORT / IT 3 555 2.06% 137 PARKS & REC 6 658 2.45% 138 PLANNING 5 765 2.84% 139 FINANCE 4 711 2.64% 140 ENGINEERING 13 1593 5.92% 141 SHERIFF 8 903 3.36% 142 BUILDING 9 2015 7.49% 143 FIRE DEPARTMENT 5 548 2.04% 144 SENIOR COMMISSION 3 3390 12.61% 145 TOTAL FTE 68 26890 100.00% 146 POTENTIAL NEW PROGRAM AREAS QTY TOTAL NSF 147 ADMINISTRATION OFFICES CITY ADMINISTRATION 2 130 260 148 IT OFFICES SUPPORT / IT 2 130 260 149 FINANCE OFFICES FINANCE 2 130 260 150 BUILDING OFFICES BUILDING 1 130 130 151 PLANNING OFFICES PLANNING 1 130 65 152 PARKS & RECREATION PARKS & REC 2 130 260 153 ENGINEERING ENGINEERING 2 130 260 154 FIRE FIRE DEPARTMENT 2 130 260 155 SENIOR SENIOR COMMISSION 1 130 130 156 SHERIFF SHERIFF 4 130 520 157 CONFERENCE ROOM SUPPORT 800 158 EXPANDED COUNCIL CHAMBERS CITY ADMINISTRATION 800 159 RESTROOMS SUPPORT 1000 160 STORAGE SUPPORT 1200 161 TOTAL NET SQUARE FEET 6205 NSF 162 NET TO GROSS MULTIPLIER 1.30 163 TOTAL GROSS SQUARE FEET 8067 GSF 02.23.2022 Chanhassen Facilities Planning Study 4 of 4 585 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.20May 23rd, 2022 3.0 MASTER PLAN 3.19 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 23 Lower Level DEPARTMENT ADJACENCIES Upper Level DEPARTMENT ADJACENCIES BUILDING STORAGE SENIOR CRAFTS SENIORS SENIORSSHARED CONFERENCE SHARED CONF. KITCHEN SERVER ROOM FACILITIES OFFICE COUNCIL CHAMBERS FIRE DEPARTMENT BUILDING DEPARTMENT SHERIFF’S DEPARTMENT ENGINEERING DEPARTMENT PLANNING DEPARTMENT FINANCE DEPARTMENT CITY ADMIN. IT DEPT. PARKS & RECREATION Existing Space Utilization / Layout (By Department): 586 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.22May 23rd, 2022 3.0 MASTER PLAN 3.21 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 24 UP UP REF.REF.REF.UP UNEXCAVATED LOWERLOBBY STAIR B JANITOR FACILITIES OFFICE STORAGE BUILDING STORAGE CORRIDOR CORRIDOR STAIR C ELEV MECH CORRIDOR ELEC ELECMECH MAPLE ROOM OFFICEVESTIBULE CORRIDOR KITCHENETTE WOMENS MENS VESTIBULE KITCHEN KITCHEN STORAGE MENS WOMENS FOUNTAIN ROOM CLOSET CORRIDOR SENIORCENTER OFFICE VESTIBULE CORRIDOR STAFF BREAK ROOM STAIR A COUNCIL CHAMBERS MECH TECH ROOM IT SERVERS FOYER WOMENS MENS JANITOR ELEVATOR CLOSET CLOSET SENIOR WORKSHOP DEPARTMENT LEGEND ADMINISTRATION IT SENIOR CENTER SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0'CORRIDORCORRIDORKITCHENETTEUP UP REF.REF.REF.UP UNEXCAVATED LOWERLOBBY STAIR B JANITOR FACILITIES OFFICE STORAGE BUILDINGSTORAGE CORRIDOR CORRIDOR STAIR C ELEV MECH CORRIDOR ELEC ELECMECH MAPLE ROOM OFFICEVESTIBULE CORRIDOR KITCHENETTE WOMENS MENS VESTIBULE KITCHEN KITCHEN STORAGE MENS WOMENS FOUNTAIN ROOM CLOSET CORRIDOR SENIOR CENTER OFFICE VESTIBULE CORRIDOR STAFF BREAKROOM STAIR A COUNCIL CHAMBERS MECH TECH ROOM IT SERVERS FOYER WOMENS MENS JANITOR ELEVATOR CLOSET CLOSET SENIOR WORKSHOP DEPARTMENT LEGEND ADMINISTRATION IT SENIOR CENTER SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0'CORRIDORCORRIDORKITCHENETTEDN DN DN DN DN DN DN ROOF BELOW ROOFBELOW VESTIBULE STAIR B LOBBY OPEN WORK(3)EVIDENCEFIRE CHIEFFIRE OFFICE (2 DESKS)) VESTIBULE CORRIDOR CLOSET FIRE OFFICE (2 DESKS) WOMENS MENS BUILDING INSPECTION(5 WORK STATIONS) CORRIDOR COPY INTERVIEW STORAGE SHERIFF OFFICE CORRIDOR PLAN ROOM OFFICE SHERIFFOPEN WORK (2) TRAINING /OPEN WORK (4) OFFICE OFFICE ENG CONFERENCE STAIR C COPY CORRIDOR OFFICE OFFICE OPEN WORK (2) CORRIDOR OFFICE MANAGER OFFICE ENG / FINLOBBY OPEN WORK (4) HIGH DENSITYFILES OFFICE PLANNINGCONFERENCE OFFICE OFFICE OFFICE OFFICE CORRIDOR OFFICE OFFICE OFFICE OFFICE OFFICE OPEN OFFICE(2) MAIN LOBBY LOBBY RECEPTION VESTIBULESTAIR A OFFICE (2 WORK STATIONS) OFFICE OPEN OFFICE(4) OFFICE COPY MENS WOMENS CORRIDOR COURTYARD COURTYARDCONFERENCE FOYER WOMENS MENS JANITOR ELEVATOR PLANTER PLANTER IT DEPARTMENT LEGEND ADMINISTRATION IT FINANCE DEPARTMENT BUILDING DEPARTMENT PLANNING DEPARTMENT PARKS & RECREATION ENGINEERING DEPARTMENT FIRE DEPARTMENT SHERIFF'S DEPARTMENT SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' COPY OFFICE STORAGE OPEN WORK (2) OFFICE COUNTER FILES KITCHENFILES DN DN DN DN DN DN DN ROOF BELOW ROOFBELOW VESTIBULE STAIR B LOBBY OPEN WORK(3)EVIDENCEFIRE CHIEFFIRE OFFICE (2 DESKS)) VESTIBULE CORRIDOR CLOSET FIRE OFFICE(2 DESKS) WOMENS MENS BUILDING INSPECTION(5 WORK STATIONS) CORRIDOR COPY INTERVIEW STORAGE SHERIFF OFFICE CORRIDOR PLAN ROOM OFFICE SHERIFF OPEN WORK (2) TRAINING / OPEN WORK (4) OFFICE OFFICE ENG CONFERENCE STAIR C COPY CORRIDOR OFFICE OFFICE OPEN WORK (2) CORRIDOR OFFICE MANAGER OFFICE ENG / FIN LOBBY OPEN WORK(4) HIGH DENSITYFILES OFFICE PLANNINGCONFERENCE OFFICE OFFICE OFFICE OFFICE CORRIDOR OFFICE OFFICE OFFICE OFFICE OFFICE OPEN OFFICE(2) MAIN LOBBY LOBBYRECEPTION VESTIBULESTAIR A OFFICE (2 WORK STATIONS) OFFICE OPEN OFFICE(4) OFFICE COPY MENS WOMENS CORRIDOR COURTYARD COURTYARDCONFERENCE FOYER WOMENS MENS JANITOR ELEVATOR PLANTER PLANTER IT DEPARTMENT LEGEND ADMINISTRATION IT FINANCE DEPARTMENT BUILDING DEPARTMENT PLANNING DEPARTMENT PARKS & RECREATION ENGINEERING DEPARTMENT FIRE DEPARTMENT SHERIFF'S DEPARTMENT SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' COPY OFFICE STORAGE OPEN WORK (2) OFFICE COUNTER FILES KITCHENFILES DN DN DN DN DN DN DN ROOFBELOW ROOF BELOW VESTIBULE STAIR B LOBBY OPEN WORK (3)EVIDENCEFIRE CHIEFFIRE OFFICE(2 DESKS)) VESTIBULE CORRIDOR CLOSET FIRE OFFICE (2 DESKS) WOMENS MENS BUILDINGINSPECTION (5 WORK STATIONS) CORRIDOR COPY INTERVIEW STORAGE SHERIFF OFFICE CORRIDOR PLAN ROOM OFFICE SHERIFF OPEN WORK(2) TRAINING / OPEN WORK(4) OFFICE OFFICE ENGCONFERENCE STAIR C COPY CORRIDOR OFFICE OFFICE OPEN WORK(2) CORRIDOR OFFICE MANAGEROFFICE ENG / FIN LOBBY OPEN WORK(4) HIGHDENSITY FILES OFFICE PLANNING CONFERENCE OFFICE OFFICE OFFICE OFFICE CORRIDOR OFFICE OFFICE OFFICE OFFICE OFFICE OPEN OFFICE (2) MAIN LOBBY LOBBYRECEPTION VESTIBULESTAIR A OFFICE (2 WORKSTATIONS) OFFICE OPEN OFFICE (4) OFFICE COPY MENS WOMENS CORRIDOR COURTYARD COURTYARD CONFERENCE FOYER WOMENS MENS JANITOR ELEVATOR PLANTER PLANTER IT DEPARTMENT LEGEND ADMINISTRATION IT FINANCE DEPARTMENT BUILDING DEPARTMENT PLANNING DEPARTMENT PARKS & RECREATION ENGINEERING DEPARTMENT FIRE DEPARTMENT SHERIFF'S DEPARTMENT SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' COPY OFFICE STORAGE OPEN WORK(2) OFFICE COUNTER FILES KITCHENFILES Lower Level DEPARTMENT ADJACENCIES Upper Level DEPARTMENT ADJACENCIES Existing Space Utilization / Layout: 587 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.24May 23rd, 2022 3.0 MASTER PLAN 3.23 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 25 UP UP REF.REF.REF.UP UNEXCAVATED LOWERLOBBY STAIR B JANITOR FACILITIES OFFICE STORAGE BUILDING STORAGE CORRIDOR CORRIDOR STAIR C ELEV MECH CORRIDOR ELEC ELECMECH MAPLE ROOM OFFICEVESTIBULE CORRIDOR KITCHENETTE WOMENS MENS VESTIBULE KITCHEN KITCHEN STORAGE MENS WOMENS FOUNTAIN ROOM CLOSET CORRIDOR SENIORCENTER OFFICE VESTIBULE CORRIDOR STAFF BREAKROOM STAIR A COUNCIL CHAMBERS MECH TECH ROOM IT SERVERS FOYER WOMENS MENS JANITOR ELEVATOR CLOSET CLOSET SENIOR WORKSHOP DEPARTMENT LEGEND ADMINISTRATION IT SENIOR CENTER SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0'CORRIDORCORRIDORKITCHENETTEDN DN DN DN DN DN DN ROOF BELOW ROOFBELOW VESTIBULE STAIR B LOBBY OPEN WORK(3)EVIDENCEFIRE CHIEFFIRE OFFICE(2 DESKS)) VESTIBULE CORRIDOR CLOSET FIRE OFFICE(2 DESKS) WOMENS MENS BUILDING INSPECTION (5 WORK STATIONS) CORRIDOR COPY INTERVIEW STORAGE SHERIFF OFFICE CORRIDOR PLAN ROOM OFFICE SHERIFF OPEN WORK (2) TRAINING / OPEN WORK (4) OFFICE OFFICE ENG CONFERENCE STAIR C COPY CORRIDOR OFFICE OFFICE OPEN WORK (2) CORRIDOR OFFICE MANAGER OFFICE ENG / FIN LOBBY OPEN WORK(4) HIGHDENSITY FILES OFFICE PLANNINGCONFERENCE OFFICE OFFICE OFFICE OFFICE CORRIDOR OFFICE OFFICE OFFICE OFFICE OFFICE OPEN OFFICE(2) MAIN LOBBY LOBBYRECEPTION VESTIBULESTAIR A OFFICE (2 WORK STATIONS) OFFICE OPEN OFFICE(4) OFFICE COPY MENS WOMENS CORRIDOR COURTYARD COURTYARDCONFERENCE FOYER WOMENS MENS JANITOR ELEVATOR PLANTER PLANTER IT DEPARTMENT LEGEND ADMINISTRATION IT FINANCE DEPARTMENT BUILDING DEPARTMENT PLANNING DEPARTMENT PARKS & RECREATION ENGINEERING DEPARTMENT FIRE DEPARTMENT SHERIFF'S DEPARTMENT SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' COPY OFFICE STORAGE OPEN WORK (2) OFFICE COUNTER FILES KITCHENFILES DN DN DN DN DN DN DN ROOFBELOW ROOF BELOW VESTIBULE STAIR B LOBBY OPEN WORK (3)EVIDENCEFIRE CHIEFFIRE OFFICE(2 DESKS)) VESTIBULE CORRIDOR CLOSET FIRE OFFICE (2 DESKS) WOMENS MENS BUILDINGINSPECTION (5 WORKSTATIONS) CORRIDOR COPY INTERVIEW STORAGE SHERIFF OFFICE CORRIDOR PLAN ROOM OFFICE SHERIFF OPEN WORK(2) TRAINING / OPEN WORK(4) OFFICE OFFICE ENGCONFERENCE STAIR C COPY CORRIDOR OFFICE OFFICE OPEN WORK(2) CORRIDOR OFFICE MANAGEROFFICE ENG / FIN LOBBY OPEN WORK (4) HIGHDENSITY FILES OFFICE PLANNING CONFERENCE OFFICE OFFICE OFFICE OFFICE CORRIDOR OFFICE OFFICE OFFICE OFFICE OFFICE OPEN OFFICE (2) MAIN LOBBY LOBBY RECEPTION VESTIBULESTAIR A OFFICE (2 WORK STATIONS) OFFICE OPEN OFFICE (4) OFFICE COPY MENS WOMENS CORRIDOR COURTYARD COURTYARD CONFERENCE FOYER WOMENS MENS JANITOR ELEVATOR PLANTER PLANTER IT DEPARTMENT LEGEND ADMINISTRATION IT FINANCE DEPARTMENT BUILDING DEPARTMENT PLANNING DEPARTMENT PARKS & RECREATION ENGINEERING DEPARTMENT FIRE DEPARTMENT SHERIFF'S DEPARTMENT SHARED CONFERENCE STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' COPY OFFICE STORAGE OPEN WORK(2) OFFICE COUNTER FILES KITCHENFILES Lower Level DEPARTMENT ADJACENCIES Upper Level DEPARTMENT ADJACENCIES DN DN DN DEPARTMENT LEGEND ADMINISTRATION IT FINANCE DEPARTMENT BUILDING DEPARTMENT PLANNING DEPARTMENT PARKS & RECREATION ENGINEERING DEPARTMENT FIRE DEPARTMENT SHERIFF'S DEPARTMENT SHARED CONFERENCE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' OFFICE STORAGE OFFICE OFFICE OFFICE PLOTTER /PLAN ROOM COPY OPEN WORK AREA COUNTER / OPEN WORK STORAGE CONFERENCE RECEPTION /OPEN WORK COPY Room OFFICE OFFICE OFFICE OFFICE STORAGE OFFICE COURTYARD OFFICE OFFICE OFFICE OFFICE OFFICE STORAGE OFFICE OFFICE OFFICE OFFICE INTERVIEW EVIDENCE STORAGE OPEN WORKAREA OFFICE OFFICE OFFICE OFFICE STORAGE OFFICE CONFERENCERECEPTION / OPEN WORK STORAGE OFFICE OFFICE OFFICE MAIN ADMINLOBBY OPEN WORKAREA COPY OFFICE OFFICE OFFICE OFFICE OPEN WORK AREA STORAGE OFFICE OFFICE OPEN WORKAREA OFFICEOFFICE STORAGE OFFICE OFFICE STORAGE STORAGE SHAREDCONFERENCE SHAREDCONFERENCE SHARED CONFERENCE STAIR B CORRIDOR VESTIBULE CORRIDOR CORRIDOR CORRIDOR STAIR A CORRIDOR CORRIDORCORRIDOR CORRIDORVESTIBULE ELEVATOR IT ROOM IT ROOM STAIR C WOMENS MENS WOMENS MENS WOMENS MENS STAIR D IT ROOM JANITOR OPEN TO LOBBY BELOW VESTIBULE BELOW OPEN TO BELOW (FUT. OFFICE) (FUT. OFFICE)(FUT. OFFICE) (FUT. OFFICE) (FUT. OFFICE) DOWN TO LOWER LEVELCORRIDOR STORAGESTORAGESTORAGESTORAGE(FUT. OFFICE)REF.REF.UP UP DEPARTMENT LEGEND ADMINISTRATION IT SENIOR CENTER STORAGE SUPPORT RESTROOMS CIRCULATION 8'16'4'2'0' COUNCILCHAMBER A/V & STORAGE COUNCILCHAMBERS COUNCIL LOBBY IT SERVER ROOM FACILITIESOFFICE SENIORCENTER SENIOR CENTER SENIORCRAFTS KITCHEN BUILDING STORAGE STORAGE ELEC MECH ELEC MECH WOMENS MENS MENS WOMENS STORAGE KITCHENSTORAGE JANITOR JANITOR STORAGE STAIR D PUBLIC LOBBY CORRIDOR STAIR C CORRIDOR CORRIDOR STAIR B VESTIBULE ELEVATOR CORRIDOR CORRIDOR VESTIBULE WOMENS MENS STAIR A (2 STORY) UNEXCAVATED CORRIDORCORRIDORProposed Remodel + Addition Utilization / Layout: 588 3.0 MASTER PLAN 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.25 CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.26May 23rd, 2022 May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 54 City Hall Summary and Budget Data: Option One: Remodel & Addition Project (at existing property) ROMProjectCost(2024) 1. Hard Costs Range $11M - $13M 2. Soft / Owner Costs Range $3M - $4M 3. Land Acquisition $0M 4. Total Costs Range $14M - $17M Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $16M - $19M Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $17M - $21M *Project costs only - does not include costs for temporary relocation / leased space required during construction Option Two: New Building Project (on City Owned Land) ROMProjectCost(2024) 1. Hard Costs Range $16M - $19M 2. Soft / Owner Costs Range $4M - $5M 3. Land Acquisition $0M 4. Total Costs Range $20M - $24M Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $22M - $27M Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $25M - $30M 589 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.28May 23rd, 2022 3.0 MASTER PLAN 3.27 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 RECREATION CENTER 590 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.30May 23rd, 2022 3.0 MASTER PLAN 3.29 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 27 OHW 877.0 OHW 699.2 OHW 896.3 OHW 865.3 OHW 944.5 OHW 956.1 OHW 881.8 OHW 955.5 OHW 993.6 OHW945.2 OHW 932.77 OHW 929.8 Lotus Lake Lake Riley Lake Minnewashta Lake Lucy Rice Lake Lake Susan Lake Ann Lake Virginia Lake Harrison Rice Marsh Lake Clasen Lake Lake St Joe Christmas Lake Lyman B l v d (CSAH18) Lyman Blvd (CSAH 18)Pion e e r Trail (C S AH 14) (C S A H 6 1 )F ly in g C lo u d D riv ePowersBlvd(C.R.17)AudubonRoad(CSAH15)State Hig h w a y 1 0 1Hwy101GreatPlainsBlvd Hwy 101Gr e at Pl ainsBlvdState Hwy 5 S ta te H w y 5 Arboretum Boulevard Highway 41GalpinBlvd.(C.R.117)State Hwy 5 S ta te H w y 7 Hazeltine Blvd (Hwy 41)Chanhassen Rd. Hwy. 101AudubonRoad(C S A H 6 1 )F ly in g C l o u d D rMinnewashtaPkwyGalpinBlvd(C.R.15)£¤212 £¤212 £¤212 PowersBlvd(C.R.17)Bluff Creek DrBluffCreekBlvd Ü Legend City Owned Property Greater than an Acre Date: 7/19/2018 K:\NickLH\Projects\PW\Engineering\ForVanessa\2018\July\City_Owned_Property.mxd City owned Property over an Acre 0 4,000 8,0002,000 Feet CITY HALL / PARKS & RECREATION OFFICES & SENIOR CENTER REC CENTER 591 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.32May 23rd, 2022 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.31May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 28 Eden Prairie: 184,000 SF - pop. 63,000 -Ice arena, aquatics, gymnasium, fitness center, meeting rooms Replacement Chanhassen: 135,000 SF - pop. 26,000 -Ice arena, walking track, senior gathering, fitness, gymnasium, meeting rooms Chaska: 128,000 SF - pop. 24,500 -Ice arena, aquatics, senior gathering, theater, gallery, fitness, gymnasium Victoria: 112,000 SF - pop. 11,000 -Ice arena, gymnasium, walking track, fitness center, meeting space Minnetonka: 64,000 SF - pop. 53,100 -Banquet facilities, senior gathering, meeting rooms, craft rooms Expanded Chanhassen: 40,000 SF - pop. 26,000 -Meeting rooms, fitness, gymnasium (expansion + walking track) Chanhassen: 23,000 SF - pop. 26,000 -Meeting rooms, fitness, gymnasium Relevant Similar Facilities 592 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.34May 23rd, 2022 3.0 MASTER PLAN 3.33 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 30 Recreation Center Goals: -Expanded parking -Expanded pickleball -Refrigerated outdoor ice sheet -Gymnasium, locker and fitness program area expansion -Office remodeling -Stormwater issues addressed Summary Data: -~30 Acres • 14.77 = ISD 112 • 16.02 = City -~22,600 SF Rec Center building footprint -288 Parking stalls • 125 Stalls = ISD 112 • 163 Stalls = City -79% Open space, 21% impervious CHANHASSEN RECREATION CENTER LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes CHANHASSEN RECREATION CENTER - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT 22,600 0.52 2 WARMING HOUSE 2,000 0.05 3 GREEN SPACE 76,000 1.74 3 MULTI-PURPOSE FIELDS 633,000 14.53 4 OUTDOOR RINKS 55,000 1.26 5 TENNIS / PICKLE BALL 60,000 1.38 3 CARS 6 PARKING LOT 50,270 1.15 160 CARS 7 TOTAL SITE AREA 898,870 20.63 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 8 SITE AREA RATIO 21.12%78.88%Green space / 21.12% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER Capacity Area / Person Notes CHANHASSEN RECREATION CENTER - BUILDING DETAILED PROGRAM LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes 9 MAIN FLOOR LEVEL 10 COMMUNITY GYMNASIUM RECREATION 200 7325 300 24.41667 11 RECEPTION OPERATIONS 206 115 3 38.33333 12 OFFICE OPERATIONS 206.1 80 1 80 13 CONFERENCE OPERATIONS 207 435 8 54.375 14 SHIPS LADDER CIRCULATION 208 60 15 JANITOR CLOSET SUPPORT 209 125 16 STORAGE SUPPORT 210 300 17 SHOWER SUPPORT 212 100 18 LOCKER SUPPORT 213 225 19 TOILET SUPPORT 214 290 20 TOILET SUPPORT 215 290 21 LOCKER SUPPORT 216 225 22 SHOWER SUPPORT 217 100 23 CORRIDOR CIRCULATION 218 1600 24 VENDING SUPPORT 219 100 25 AEROBICS / DANCE RECREATION 220 1485 26 FITNESS RECREATION 221 1360 27 MEETING ROOM COMMUNITY 222 1050 28 MEETING ROOM COMMUNITY 223 1050 29 MEETING ROOM COMMUNITY 224 1050 30 MEETING ROOM COMMUNITY 225 1050 31 FOYER CIRCULATION 226 1650 32 VESTIBULE CIRCULATION 227 100 33 MAIN FLOOR LEVEL SUBTOTAL 20165 34 TOTAL NET SQUARE FEET 20165 NSF 35 NET TO GROSS MULTIPLIER 1.12 36 TOTAL GROSS SQUARE FEET 22600 GSF PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Master Plan Study 1 of 2 593 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.36May 23rd, 2022 3.0 MASTER PLAN 3.35 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 31 WARMING HOUSE / PICNIC SHELTER ICE RINK ICE RINK PARKING 30 STALLS (+5 HC) PARKING 130 STALLS TENNIS PICKLE BALL MULTI- PURPOSE FIELDS DIAMOND FIELD DIAMOND FIELDDIAMOND FIELD DIAMOND FIELD DIAMOND FIELD DIAMOND FIELD RECREATION CENTER 4 5 6 2 3 Potential Remodel / Site Improvement Project Scope: Building Area 1. 22,600 SF 2. 2,000 SF (Warming House) Green Space 2. 76,000 SF 3. 633,000 SF (Play Fields) Parking / Impervious Area 3. 50,270 SF (Rec Center Parking +/-160 stalls) 4. 55,000 SF (Ice Rinks) 5. 60,000 SF (Pickle Ball) Site Area 6. 21.67 acres (943,870 SF) Site Area Ratio 7. +/-75% green space 8. +/-25% impervious Potential Improvements 1. Expanded Parking (+25 Stalls) 2. Expanded Pickleball 3. Ice Refrigeration Building 4. Gymnasium Recreation Center Addition 5. Operations Remodeling 6. Regrade site and realign athletic field areas 1 594 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.38May 23rd, 2022 3.0 MASTER PLAN 3.37 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 32 Recreation Center - Building Program Analysis 34 TOTAL NET SQUARE FEET 20165 NSF 35 NET TO GROSS MULTIPLIER 1.12 36 TOTAL GROSS SQUARE FEET 22600 GSF 37 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL AREA / STAFF 38 OPERATIONS 4 630 3.12%157.5 39 SUPPORT 1755 8.70% 40 RECREATION 10170 50.43% 41 COMMUNITY 4200 20.83% 41 CIRCULATION 3410 16.91% 42 TOTAL FTE 4 20165 100.00% 0 43 POTENTIAL NEW PROGRAM AREAS QTY 44 EXPANDED GYMNASIUM 1 7500 Expanded Gym, 1 competition court, 2 cross courts, Indoor Pickleball equipment 45 STAFF OFFICE 1 150 46 STAFF OFFICE 1 100 47 CONFERENCE ROOM 1 500 48 EXPANDED LOCKER AREA 1 800 49 RESTROOMS 1 600 50 MULTI-PURPOSE ROOM 1 1000 50 TOTAL NET SQUARE FEET 11250 NSF 51 NET TO GROSS MULTIPLIER 1.20 52 TOTAL GROSS SQUARE FEET 13500 GSF 03.17.2022 Chanhassen Facilities Master Plan Study 2 of 2 595 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.40May 23rd, 2022 3.0 MASTER PLAN 3.39 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 33 UP COMMUNITYGYMNASIUM LOBBY RECEPTIONOFFICE HALL CONFERENCE STAIR JANITOR STORAGE SHOWERS LOCKERROOM LCKR ENTRY TOILET TOILET LCKR ENTRY LOCKERROOM SHOWERS CORRIDOR DANCE ROOM FITNESSROOM MEETING ROOM MEETINGROOM MEETING ROOM MEETING ROOM VENDING VESTIBULE ADAPTIVE GYMNASIUM STORAGE CORRIDOR STORAGE ISD GYMNASIUM 8'16'4'2'0' Projected Growth: -Additional Gymnasium space -Pickle ball (indoor and outdoor demand) -Staff increase Desired Growth: -Outdoor Ice rink (refrigerated) -Splash Pad / Pool -Possible consolidation with senior center Space Utilization / Layout: 596 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.42May 23rd, 2022 3.0 MASTER PLAN 3.41 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 34 UP ADAPTIVE GYMNASIUM STORAGE CORRIDOR STORAGE ISD GYMNASIUM CONFERENCE OFFICE OFFICE COMMUNITYGYMNASIUM LOCKERS STORAGE MULTI-PURPOSE ROOM CONFERENCE RESTROOMS CORRIDOR COMMUNITYGYMNASIUM LOBBY RECEPTIONOFFICE HALL STAIR JANITOR STORAGE SHOWERS LOCKERROOM LCKR ENTRY TOILET TOILET LCKR ENTRY LOCKERROOM SHOWERS CORRIDOR DANCE ROOM FITNESSROOM MEETING ROOM MEETINGROOM MEETING ROOM MEETING ROOM VENDING VESTIBULE 8'16'4'2'0' Potential Project Scope EXISTING REMODEL NEW CONSTRUCTIONOffice Remodel -Office = 100 SF -Office = 150 SF -Small Conference = 200 SF Building Addition -Gymnasium = +/- 7,500 SF -Conference = 500 SF -Expanded Lockers and Restrooms = 1,400 SF -Multi-Purpose Room = 1,000 SF Potential Remodel Project: 597 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.44May 23rd, 2022 3.0 MASTER PLAN 3.43 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 36 Site Program Key Components WARMING HOUSE TENNIS / PICKLEBALL NEW BUILDING ICE SKATING PLAZA BASEBALL / SOFTBALL PARKING SOCCER / FOOTBALL PARK / OPEN SPACE OUTDOOR AQUATICS 598 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.46May 23rd, 2022 3.0 MASTER PLAN 3.45 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 37 New Community Center Goals: -Better Serve the Community -Expanded Programming -Tailored to the specific needs of the users -Owned and Operated by the City of Chanhassen New Site Components: -Turf Field(s) -Skate Park -Outdoor Aquatics Program -Outdoor trails (walking / ice trail options) Summary Data: -~50 Acres -~130,000 SF Rec Center Building Footprint -300 Parking Stalls -70% Open Space, 30% Impervious CHANHASSEN COMMUNITY CENTER (FUTURE) LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes CHANHASSEN COMMUNITY CENTER - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT 127,936 2.94 2 WARMING HOUSE 2,000 0.05 3 GREEN SPACE / STORMWATER POND 700,000 16.07 4 TURF SOCCER / FOOTBALL FIELD 86,400 1.98 5 MULTI-PURPOSE FIELDS 633,000 14.53 Replacement area to match existing 6 MULTI-PURPOSE FIELDS (30% EXPANSION)189,900 4.36 7 OUTDOOR SKATE PARK 30,000 0.69 1 refrigerated outdoor sheet, 1 seasonal sheet 8 OUTDOOR RINKS 100,000 2.30 1 refrigerated outdoor sheet, 1 seasonal sheet 9 OUTDOOR ICE TRAIL / WALKING PATH 80,000 1.84 Seasonal refrigerated trail 10 TENNIS / PICKLE BALL 60,000 1.38 Replacement area to match existing 11 TENNIS / PICKLE BALL (50% EXPANSION)30,000 0.69 12 OUTDOOR AQUATICS PROGRAM 38,000 0.87 Splash pad, lazy river, two large water slides 13 PLAZA AREA - OUTDOOR GATHERING SPACE 3,000 0.07 14 PARKING LOT AREAS 100,000 2.30 300 CARS 15 TOTAL SITE AREA 2,180,236 50.05 PARCEL SIZE ESTIMATED 16 SITE AREA RATIO 30.15%69.85%Green space / 30% impervious PROGRAM SUMMARY 03.14.2022 Chanhassen Facilities Master Plan Study 1 of 4 599 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.48May 23rd, 2022 3.0 MASTER PLAN 3.47 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 38 New Community Center - Building Program Key Components GYMNASIUM RECREATION FACILITY ADMIN COMMUNITY SPACE SENIOR PROGRAMS ICE ARENA YOUTH PROGRAMS GYMNASIUM AUXILIARY GYMNASIUM TRACK FITNESS CARDIO PLAY STUDIO STUDIO STOR. OFF. MULTI PURPOSE SENIOR CENTER WORKSHOP SMALL MEETING LARGE MEETING MEDIUM MEETING KITCHEN KITCHEN STOR.STOR. STOR. CAFE KITCHENETTE CHILD CAREOPEN OFFICES MNGR. OFFICE STAFF OFFICES STAFF OFFICES CONF.RECPT. NHL ICE SHEETBLEACHER / MEZZANINEZ.STOR. ICE MECH.PARTY TEAM LCKR. TEAM LCKR. TEAM LCKR. TEAM LCKR. LOUNGE 600 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.50May 23rd, 2022 3.0 MASTER PLAN 3.49 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 39 New Community Center - Building Program Key Components 70 TOTAL NET SQUARE FEET 113780 NSF 71 NET TO GROSS MULTIPLIER 1.20 72 TOTAL GROSS SQUARE FEET 136536 GSF 73 AREA BY DEPARTMENT NET AREA (SF) % TOTAL 74 RECREATION 51980 45.68% 75 SUPPORT 1740 1.53% 76 CIRCULATION 1700 1.49% 77 COMMUNITY 14450 12.70% 78 ADMINISTRATION 1550 1.36% 79 CHILD CARE 1570 1.38% 80 SENIOR COMMISSION 6740 5.92% 81 ICE ARENA 34050 29.93% 82 TOTAL NET AREA 113780 100.00% 03.14.2022 Chanhassen Facilities Master Plan Study 4 of 4 GYMNASIUM RECREATION FACILITY ADMIN COMMUNITY SPACE SENIOR PROGRAMS ICE ARENA YOUTH PROGRAMS 601 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.52May 23rd, 2022 3.0 MASTER PLAN 3.51 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 55 Community Center Summary and Budget Data: Option One: Remodel & Addition Project (at existing property) ROMProjectCost(2024) 1. Hard Costs Range $5.5M - $6.5M 2. Soft / Owner Costs Range $1.5M - $2.5M 3. Land Acquisition $0M 4. Total Costs Range $7M - $9M Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $8M - $10M Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $9M - $11M Option Two: New Building Project (at new property) ROMProjectCost(2024) 1. Hard Costs Range $42M - $89M 2. Soft / Owner Costs Range $13M - $16M 3. Land Acquisition $12M - $14M 4. Total Costs Range $67M - $119M Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $75M - $133M Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $83M - $147M 602 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.54May 23rd, 2022 3.0 MASTER PLAN 3.53 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 FIRE DEPARTMENT 603 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.56May 23rd, 2022 3.0 MASTER PLAN 3.55 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 41 OHW 877.0 OHW 699.2 OHW 896.3 OHW 865.3 OHW 944.5 OHW 956.1 OHW 881.8 OHW 955.5 OHW 993.6 OHW945.2 OHW 932.77 OHW 929.8 Lotus Lake Lake Riley Lake Minnewashta Lake Lucy Rice Lake Lake Susan Lake Ann Lake Virginia Lake Harrison Rice Marsh Lake Clasen Lake Lake St Joe Christmas Lake Lyman B l v d (CSAH18) Lyman Blvd (CSAH 18)Pion e e r Trail (C S AH 14) (C S A H 6 1 )F ly in g C lo u d D riv ePowersBlvd(C.R.17)AudubonRoad(CSAH15)State Hig h w a y 1 0 1Hwy101GreatPlainsBlvd Hwy 101Gr e at Pl ainsBlvdState Hwy 5 S ta te H w y 5 Arboretum Boulevard Highway 41GalpinBlvd.(C.R.117)State Hwy 5 S ta te H w y 7 Hazeltine Blvd (Hwy 41)Chanhassen Rd. Hwy. 101AudubonRoad(C S A H 6 1 )F ly in g C l o u d D rMinnewashtaPkwyGalpinBlvd(C.R.15)£¤212 £¤212 £¤212 PowersBlvd(C.R.17)Bluff Creek DrBluffCreekBlvd Ü Legend City Owned Property Greater than an Acre Date: 7/19/2018 K:\NickLH\Projects\PW\Engineering\ForVanessa\2018\July\City_Owned_Property.mxd City owned Property over an Acre 0 4,000 8,0002,000 Feet CITY HALL / FIRE #1 2013 FIRE STUDY PROPOSED STATION #3 LOCATION 2013 FIRE STUDY PROPOSED HEADQUARTERS FIRE #2 PUBLIC WORKS LOCATION 604 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.58May 23rd, 2022 3.0 MASTER PLAN 3.57 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 43 Goals: -Repurpose racquetball court -Provide Fire Admin Offices at station -Address accessiblity requirements -Provide additional storage CHANHASSEN FIRE STATION #1 LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes FIRE STATION 1 - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT A 11,600 0.27 2 GREEN SPACE B 18,000 0.41 Includes some sidewalk area (approximated) 3 WEST PARKING LOT C 9,640 0.22 6 CARS 4 EAST PARKING LOT (ACCESS APRON)G 14,500 0.33 12 CARS 5 SOUTH PARKING LOT H 5,230 0.12 13 CARS 6 TOTAL SITE AREA 58,970 1.35 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 7 SITE AREA RATIO 69.48%30.52%Green space / 69.48% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER Capacity Area / Person Notes FIRE STATION 1 - BUILDING DETAILED PROGRAM 7 LOWER LEVEL 8 STAIR #1 CIRCULATION 111 65 9 STAIR #2 CIRCULATION 214 100 10 OFFICE OPERATIONS 101 165 2 82.5 11 FILE STORAGE SUPPORT 102 200 12 JANITORS CLOSET #1 SUPPORT 103 70 13 RACQUETBALL SUPPORT 104 800 14 FITNESS SUPPORT 105 450 15 WOMENS LOCKER OPERATIONS 106 150 16 MENS LOCKER OPERATIONS 107 200 17 CORRIDOR CIRCULATION 108 335 18 TRAINING OPERATIONS 109 1100 30 36.66667 19 MECHANICAL SUPPORT 110 175 20 BASEMENT FLOOR LEVEL SUBTOTAL 3810 PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Master Plan Study 1 of 3 Fire #1 - Site Program Analysis Summary Data: -~1.35 Acres -~11,600 SF Building Footprint -31 Parking Stalls -31% Open Space, 69% Impervious Observations: -General maintenance -ADA compliance -Equipment upgrades -Site grading / drainage -Skylight repair -Functional updates -Cosmetic updates 605 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.60May 23rd, 2022 3.0 MASTER PLAN 3.59 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 44 CITY HALL OFFICES FIRE #1 1 FUTURE CITY HALL?2 3 Potential Remodel / Site Improvement Project Scope: Building Area 1. 11,700 SF Green Space 2. 18,000 SF Parking Area 3. West 6 stalls (9,640 SF) 4. East 12 stalls (14,500 SF) 5. South 13 stalls (5,230 SF) Site Area 6. 1.35 acres (58,970 SF) Site Area Ratio 7. +/-31% green space 8. +/-69% impervious Potential Improvements 1. Office Remodel 2. New Public Entrance 3. Storage / Training Addition 606 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.62May 23rd, 2022 3.0 MASTER PLAN 3.61 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 45 Main Level: +/- 10,500 gsf Lower Level: +/- 4,600 gsf Projected Growth: -Review location and response time implications -Additional office spaces -Storage + training program space -Full time staff increase -Review 2013 Fire Department Study and long term operational plans Space Utilization / Layout: UP UP TRAINING MECHANICAL CORRIDOR STAIR 2 OFFICE FILESTORAGE STAIR 1 MENS LOCKER WOMENS LOCKER RACQUET BALL FITNESS JANITOR /MECH FOYER 8'16'4'2'0' REF. REF. UP DN DN RACQUET BALL COURT BELOW APPARATUSSTORAGE LOUNGE KITCHEN CREW ROOM CREW ROOM COMMAND OFFICE DISPATCH CLOSET RESTROOMRESTROOM STORAGE CORRIDOR LOBBY CREW ROOM VESTIBULE STORAGE STAIR 2 STORAGE HOSE TOWER COMPRESSOR STAIR 1 AIR PACK STORAGE EMERGENCYGENERATOR APPARATUSSTORAGE STORAGE VESTIBULE 8'16'4'2'0' 607 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.64May 23rd, 2022 3.0 MASTER PLAN 3.63 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 46 Main Level: +/- 10,500 gsf Lower Level: +/- 4,600 gsf Potential Remodel Project: OfficeRemodel 1. Office (x3) = 130 SF 2. Chief Office = 200 SF 3. Elevator = 150 SF 4. Conference = 250 SF Training / Storage Addition 5. New Space = +/- 800-900 SF Revised Entrance 6. Public Entry »Reorganize towards City Hall 7. Reception Area UP UP ELEVATOR MECH STORAGE TRAINING MECHANICAL CORRIDOR STAIR 2 OFFICE FILESTORAGE STAIR 1 MENS LOCKER WOMENS LOCKER FITNESS JANITOR /MECH 8'16'4'2'0' REF. REF. UP DN DN 8'16'4'2'0' OFFICE CONFERENCE ELEVATOR OFFICE OFFICE OFFICE ENTRY STORAGE APPARATUS STORAGE LOUNGE KITCHEN CREW ROOM CREW ROOM COMMANDOFFICE DISPATCH CLOSET RESTROOMRESTROOM STORAGE CORRIDOR LOBBY CREW ROOM VESTIBULE STORAGE STAIR 2 STORAGE HOSE TOWER COMPRESSOR STAIR 1 AIR PACK STORAGE EMERGENCYGENERATOR APPARATUSSTORAGE STORAGE VESTIBULE Potential Project Scope EXISTING REMODEL NEW CONSTRUCTION 608 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.66May 23rd, 2022 3.0 MASTER PLAN 3.65 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 47 Potential Remodel / Site Improvement Project Scope: 40'80'20'10'0' Building Area 1. 11,700 SF Green Space 2. 18,000 SF Parking Area 3. West 6 stalls (9,640 SF) 4. East 12 stalls (14,500 SF) 5. South 13 stalls (5,230 SF) Site Area 6. 1.35 acres (58,970 SF) Site Area Ratio 7. +/-31% green space 8. +/-69% impervious Potential Improvements 1. Office Remodel 2. New Public Entrance 3. Storage / Training Addition 1 2 3 609 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.68May 23rd, 2022 3.0 MASTER PLAN 3.67 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 49 Goals: -Update functional limitations -Address accessiblity requirements -Update finishes and interior to modern standards -Prepare facility for alternate use Fire #2 - Program Analysis Summary Data: -~1 Acres -~3,000 SF Building Footprint -12 Parking Stalls -29% Open Space, 71% Impervious Observations: -General maintenance -ADA compliance -Hose tower safety concerns -Equipment upgrades -Functional updates -Cosmetic updates CHANHASSEN FIRE STATION #2 LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes FIRE STATION 2 - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT A 3,000 0.07 2 GREEN SPACE B 32,375 0.74 3 PUBLIC SIDEWALK C 1,310 0.03 4 SOUTH PARKING LOT (ACCESS APRON)G 3,385 0.08 3 CARS 5 SOUTHWEST PARKING LOT H 5,230 0.12 9 CARS 6 TOTAL SITE AREA 45,300 1.04 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 7 SITE AREA RATIO 28.53%71.47%Green space / 28.53% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER Capacity Area / Person Notes FIRE STATION 2 - BUILDING DETAILED PROGRAM LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes 8 MAIN FLOOR LEVEL 9 APPARATUS BAY OPERATIONS A100 1800 N/A Functional updates recommended 10 LAUNDRY / TOOL OPERATIONS A101 130 2 65 Remodeling project recommended 11 HOSE TOWER OPERATIONS A102 90 N/A Demolition and conversion to storage space recommended 12 OFFICE OPERATIONS A103 130 2 65 Remodeling project recommended 13 WOMEN SUPPORT A104 75 1 75 ADA compliance - remodeling recommended 14 MEN SUPPORT A105 75 1 75 ADA compliance - remodeling recommended 15 JANITOR CLOSET SUPPORT A106 5 N/A Remodeling project recommended 16 LOUNGE FIRE STAFF / PRIVATE A107 500 10 50 Remodeling project recommended 17 MECHANICAL BUILDING SERVICES A108 100 1 100 See facility assessment for deferred maintenance recommended 18 HALLWAY SUPPORT A109 75 Remodeling project recommended 19 MAIN FLOOR LEVEL SUBTOTAL 2980 20 TOTAL NET SQUARE FEET 2980 NSF 21 NET TO GROSS MULTIPLIER 1.06 22 TOTAL GROSS SQUARE FEET 3150 GSF PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Master Plan Study 1 of 2 610 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.70May 23rd, 2022 3.0 MASTER PLAN 3.69 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 50 40'80'20'10'0' Building Area 1. 3,000 SF Green Space 2. 32,375 SF Sidewalk 3. 1,310 SF Parking Area 4. West 9 stalls (5,230 SF) 5. South 3 stalls (3,385 SF) Site Area 6. 1.04 acres (45,300 SF) Site Area Ratio 7. +/-71% green space 8. +/-29% impervious Minnewas ht a P a r k w a y High w a y 7 Site Overview: 1 54 2 3 611 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.72May 23rd, 2022 3.0 MASTER PLAN 3.71 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 51 Projected Growth: -Review 2013 Fire Department Study and long term operational plans -No growth anticipated at this station Space Utilization / Layout: KITCHENETTE FURNACE 5'-9"6'-9"KITCHENETTE LOUNGE MEN APPARATUS BAY LAUNDRY / TOOLSTORAGE OFFICE WOMEN MECHANICAL HALLWAY 4'8'2'1'0' J.C. 612 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.74May 23rd, 2022 3.0 MASTER PLAN 3.73 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 52 Potential Remodel Project: Light Remodel 1. Laundry / Tool = 130 SF »Finish updates »New equipment 2. Apparatus Bay = 1,800 SF »Finish updates »New epoxy flooring 3. Hallway = 75 SF »Finish updates Medium Remodel 4. Mechanical = 100 SF »Deferred Maintenance Updates Heavy Remodel 5. Storage = 90 SF »Finish updates »New walls and doors »Demo hose tower and repair roofing 6. Lounge = 500 SF & Office = 130 SF »Finish updates »New casework »New furniture 7. Restrooms = 150 SF »Finish updates »New fixtures »New furniture KITCHENETTE FURNACE LOUNGE MEN APPARATUS BAY LAUNDRY / TOOLSTORAGE OFFICE WOMEN MECHANICAL J.C. HALLWAY 6'-9"7'-0"5'-0" 4'8'2'1'0' Remodel Intensity LIGHT MEDIUM HEAVY KITCHENETTE FURNACE LOUNGE MEN APPARATUS BAY LAUNDRY / TOOLSTORAGE OFFICE WOMEN MECHANICAL J.C. HALLWAY 6'-9"7'-0"5'-0" 4'8'2'1'0' Remodel Intensity LIGHT MEDIUM HEAVY 613 3.0 MASTER PLAN CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3.76May 23rd, 2022 3.0 MASTER PLAN 3.75 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 56 Fire #1 Summary and Budget Data: Option One: Remodel & Addition Project (at existing property) ROMProjectCost(2024) 1. Hard Costs Range $3M - $3.5M 2. Soft / Owner Costs Range $1M - $1.5M 3. Land Acquisition $0 4. Total Costs Range $4M - $5M Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $4.5M - $5.6M Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $5M - $6.2M Option Two: New Building Project (on City Owned Land) ROMProjectCost(2024) 1. Hard Costs Range $7M - $8M 2. Soft / Owner Costs Range $1.5M - $2.5M 3. Land Acquisition $0 4. Total Costs Range $8.5M - $10.5M Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $9.5M - $12M Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $10.5M - $13M 614 CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 78May 23rd, 2022 3.0 MASTER PLAN 3.77 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 CITY OF CHANHASSEN FACILITIES PLANNING STUDY03.21.2022 57 Fire #2 Summary and Budget Data: Option One: Remodel Project (at existing property) ROMProjectCost(2024) 1. Hard Costs Range $350,000 - $400,000 2. Soft / Owner Costs Range $100,000 - 150,000 3. Land Acquisition $0M 4. Total Costs Range $450,000 - $550,000 Escalation [2027 project cost] 1. Percentage Increase 12% (0.12) 2. Total Costs Range $500,000 - $615,000 Escalation [2030 project cost] 1. Percentage Increase 24% (0.24) 2. Total Costs Range $560,000 - $685,000 Option Two: Divest (no action) ROMProjectCost(2024) 1. Total Costs Range $0M 615 4.0 CONCLUSION & NEXT STEPS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 2May 23rd, 2022 4.0 CONCLUSION & NEXT STEPS 1 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 4.0 CONCLUSION & NEXT STEPS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 1May 23rd, 2022 A. EXECUTIVE SUMMARY FACILITIES ASSESSMENT The phase one facilities assessment process was completed in December 2021 and presented to the City Council at the January 10th, 2022 Council work session. The following key points were identified as the critical take aways based on the data analysis and collaborative work with the facilities committee. • Completed a Facility Condition Assessments of 5 Facilities for the City of Chanhassen in Fall of 2021 »City Hall: Is in good shape structurally. Poor circulation routes throughout the building and privacy is an issue with noise traveling very easily. Ventilation issues, very humid during the day. Interior is outdated and would need many cosmetic updates »Rec Center: Does not fit the geographic location that residents are looking for. Building is in good shape but is outdated inside. The big issue is with drainage at this location. Not enough parking. Repair the warming house. »Fire station 1: Money has recently been put into this building with the roof replacement. Building overall is in good shape. Update the interior to better hold events/activities. » Fire Station 2: Poor access and not suitable to hold any events or activities. Interior is outdated. Space could be turned into something new that is better suited for this space. Update to polished concrete or epoxy flooring in fire hall. »Old Village Hall: Overall is in good shape. Very small and will not require a lot of money to keep up. Replace the missing/cracked bricks on the sidewalk surrounding the building. B. EXECUTIVE SUMMARY MASTER PLAN The phase two master plan process was completed in March 2022 and presented to the City Council at the March 21st, 2022 Council work session. The following key points were discussed during the meeting to inform the City Council and assist with future decision making. The master plan process did not result in a recommended path forward but rather provided information to allow for the pros and cons of alternatives to be better understood and allow the City to develop a long-term strategic plan for their facilities. Scan the QR Code to View the City of Chanhassen Facility Condition Study The Snow Kreilich and Kraus-Anderson team attended a follow up City Council work session on Aril 11th, 2022 to support additional discussion and next steps forward in response to the master plan. The Council work session discussions focused on the following key questions to help inform next steps: • Evaluate current and potential alternate locations for Facilities »Where desired / applicable • Explore options to accommodate future needs and changing demographics »Evaluate pros / cons of re-using existing facility structures, remodeling or adding new building additions »Evaluate pros / cons of building new replacement facilities • Identify City goals for sustainability and operational efficiency »Evaluate pros / cons to identify strategies that can align with City mission, goals, and long term plans • Generate cost estimates for alternatives that can be compared with Facility Assessment cost data to inform City long term financial planning and investments Review and confirm the proposed project scope(s) aligns with the City’s goals and priorities • City Hall »Retrofit vs. Build New? The Council expressed an preference to further explore building new in lieu of a large scale remodeling and addition project at the existing building during the April 11th work session. • Recreation Center » A Referendum Task Force has been created to clarify and review the scope and potential options for the Parks & Recreation referendum and potential for a new community center. • Fire Stations » Next steps are to Be Determined: Pending decisions for other facilities. CITY OF NEW PRAGUE FACILITIES NEEDS STUDY | 5SNOW KREILICH ARCHITECTS PROJECT INFORMATION Client; City of Chanhassen Location: Chanhassen, MN Size: Study Cost: Undisclosed Completion Date: March, 2022 REFERENCE Charlie Howley, PE, LEED AP Public Works Director, City Engineer City of Chanhassen chowley@ci.chanhassen.mn.us 952-227-1169 The City of Chanhassen Facilities Planning Study included a thorough review of five existing buildings: City Hall, the Recreation Center, Fire Station #1, Fire Station #2, and Old Village Hall. The objective of the Study was to complete Facility Condition Assessments (FCA) and a Master Planning Study on each facility. The FCA gave an overview of current operating costs, potential major replacements, deficiencies, and remaining useful life of equipment and building materials. At the conclusion, the buildings were measured on an industry accepted metric known as the “Facility Condition Index,” which identified next steps to invest, refurbish, rebuild, and/or divest. The Master Planning Study focused on the use of space and potential for expansion or new facilities. Feasibility options were included for cost, efficient use of space/access, sustainability, adherence to strategic priorities, levels of service to the public, land availability, partnerships with stakeholders, and safety/security/code compliance/ employee wellness. The Study resulted in an estimated 10-year plan for all five properties, including conceptual designs for both refurbished and new building options for the City Hall, Fire Station 1, and Recreation Center. The plans for the City Hall and Recreation Center were thoroughly detailed and provided estimates for each option allowing the City Council to make an informed decision on the best use of public dollars for their next steps. The study process and deliverables focused on developing a better understanding of the existing facility conditions and needs, potential strategies to accommodate growth and changing demographics, and thoughtful, informed long-term planning in these buildings. City of Chanhassen Facilities Study 3] PROJECT EXPERIENCE SNOWKREILICH ARCHITECTS IN COLLABORATION WITH Scan the QR Code to View the City of Chanhassen Facility Condition Study 616 4.0 CONCLUSION & NEXT STEPS 4.0 CONCLUSION & NEXT STEPS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 3 CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 4May 23rd, 2022 May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 52 Summary Comparison of Five (5) Facilities: ■Priorities (In present day dollars) $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 City Hall Rec Center Fire Station 1 Fire Station 2 Old Village Hall City of Chanhassen (Present Day Dollars) Priority 1's Priority 2's Priority 3's Priority 1's Priority 2's Priority 3's Total City Hall 4,003,640$ 565,625$ 113,943$ 4,683,208$ Rec Center 1,855,585$ 209,819$ 9,444$ 2,074,848$ Fire Station 1 836,594$ 193,000$ 18,750$ 1,048,344$ Fire Station 2 289,375$ 7,500$ -$ 296,875$ Old Village Hall 69,125$ -$ -$ 69,125$ Subtotal 6,695,819$ 968,444$ 142,136$ 7,806,399$ 617 4.0 CONCLUSION & NEXT STEPS 4.0 CONCLUSION & NEXT STEPS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5 CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 6May 23rd, 2022 May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 53 Summary Comparison of Five (5) Facilities: Priority #1s Only (0 to 5 years)FCI SF Replacement Estimate Deferred Maintenance Def Maint/ Replacement Costs $/SF City Hall 4,003,640$ 0.3620 31,600 350.00$ Rec Center 1,855,585$ 0.2249 30,000 275.00$ Fire Station 1 836,594$ 0.0882 31,600 300.00$ Fire Station 2 289,375$ 0.3014 3,200 300.00$ Old Village Hall 69,125$ 0.1728 800 500.00$ Subtotal 6,695,819$ 0.2082 93,200 345.00$ Priority #2s (6 to 8 years)FCI- Cumulative SF Replacement Estimate Deferred Maintenance Def Maint/ Replacement Costs $/SF City Hall 565,625$ 0.4131 31,600 350.00$ Rec Center 209,819$ 0.2504 30,000 275.00$ Fire Station 1 193,000$ 0.1086 31,600 300.00$ Fire Station 2 7,500$ 0.3092 3,200 300.00$ Old Village Hall -$ 0.1728 800 500.00$ Subtotal 968,444$ 0.2384 93,200 345.00$ Priority #3s (9-10 years)FCI- Cumulative SF Replacement Estimate Deferred Maintenance Def Maint/ Replacement Costs $/SF City Hall 113,943$ 0.4234 31,600 350.00$ Rec Center 9,444$ 0.2515 30,000 275.00$ Fire Station 1 18,750$ 0.1106 31,600 300.00$ Fire Station 2 -$ 0.3092 3,200 300.00$ Old Village Hall -$ 0.1728 800 500.00$ Subtotal 142,136$ 0.2428 93,200 345.00$ FCI =Deferred Maintenance Deficiences Building Replacement Costs 15,100 15,100 15,100 618 4.0 CONCLUSION & NEXT STEPS 4.0 CONCLUSION & NEXT STEPS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 7 CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 8May 23rd, 2022 May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 54 Summary Comparison of Five (5) Facilities: $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 Total Year 2023 Year 2024 Year 2025 Year 2026 Year 2027 Year 2028 Year 2029 Year 2030 Year 2031 Year 2032 619 4.0 CONCLUSION & NEXT STEPS 4.0 CONCLUSION & NEXT STEPS CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 9 CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 10May 23rd, 2022 May 23rd, 2022CITY OF CHANHASSEN FACILITIES PLANNING STUDY01.10.2022 53 Summary Comparison of Five (5) Facilities: Priority #1s Only (0 to 5 years)FCI SF Replacement Estimate Deferred Maintenance Def Maint/ Replacement Costs $/SF City Hall 4,003,640$ 0.3620 31,600 350.00$ Rec Center 1,855,585$ 0.2249 30,000 275.00$ Fire Station 1 836,594$ 0.0882 31,600 300.00$ Fire Station 2 289,375$ 0.3014 3,200 300.00$ Old Village Hall 69,125$ 0.1728 800 500.00$ Subtotal 6,695,819$ 0.2082 93,200 345.00$ Priority #2s (6 to 8 years)FCI- Cumulative SF Replacement Estimate Deferred Maintenance Def Maint/ Replacement Costs $/SF City Hall 565,625$ 0.4131 31,600 350.00$ Rec Center 209,819$ 0.2504 30,000 275.00$ Fire Station 1 193,000$ 0.1086 31,600 300.00$ Fire Station 2 7,500$ 0.3092 3,200 300.00$ Old Village Hall -$ 0.1728 800 500.00$ Subtotal 968,444$ 0.2384 93,200 345.00$ Priority #3s (9-10 years)FCI- Cumulative SF Replacement Estimate Deferred Maintenance Def Maint/ Replacement Costs $/SF City Hall 113,943$ 0.4234 31,600 350.00$ Rec Center 9,444$ 0.2515 30,000 275.00$ Fire Station 1 18,750$ 0.1106 31,600 300.00$ Fire Station 2 -$ 0.3092 3,200 300.00$ Old Village Hall -$ 0.1728 800 500.00$ Subtotal 142,136$ 0.2428 93,200 345.00$ FCI =Deferred Maintenance Deficiences Building Replacement Costs 15,100 15,100 15,100 620 5.0 APPENDIX CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5.2May 23rd, 2022 5.0 APPENDIX 5.1 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 5.0 APPENDIX A. PROJECT SCHEDULE INVENTORY AND ASSESS NEEDS TASKS 1.0 KICK-OFF MEETING 1.1 RECEIVE CITY PROVIDED DRAWINGS / DOCUMENTS FOR REVIEW 1.2 LEARNING SITE TOURS 1.3 USER ENGAGEMENT SURVEY PROCESS 1.4 DETAILED REVIEW OF ASSESSMENT DATA 1.5 MEET WITH CITY STAFF USER GROUPS 1.6 REVIEW SURVEY DATA 1.7 CREATE PROJECT SPACE NEEDS PROGRAM DOCUMENTS 1.8 PREPARE FOR CITY COUNCIL WORKSHOP 1.9 REVIEW PROGRESS AT CITY COUNCIL WORKSHOP AUGUST - DECEMBER 2021 JANUARY - MARCH 2022 PHASE ONE - INVENTORY AND ASSESS NEEDS PHASE TWO - SYNTHESIS AND CONCEPT MARCHFEBRUARY 2022JANUARY 2022AUGUST - SEPTEMBER OCTOBER - NOVEMBER DECEMBER PROCESS MILESTONES 1.0 2.0 2.2 2.4 2.6 2.8 2.9 2.1 2.3 2.5 2.7 1.1 1.2 1.3 1.4 1.5 1.71.6 1.8 1.9 SYNTHESIS AND CONCEPT TASKS 2.0 PRESENTATION OF PHASE ONE FINDINGS TO PUBLIC WORKS COMMITTEE (#2) 2.1 REVIEW AND CONFIRM GOALS 2.2 CONCEPT SITE PLAN STUDIES 2.3 CONCEPT INTERIOR LAYOUT / BUILDING STUDIES BASED ON PROGRAM AND USER FEEDBACK 2.4 USER EXPERIENCE STUDIES 2.5 ROUGH ORDER OF MAGNITUDE (ROM) CONCEPTUAL COST ESTIMATING 2.6 TEST CONCEPTUAL APPROACHES TO CONFIRM ALIGNMENT WITH GOALS 2.7 CONFIRM ROM PRICING 2.8 MEET WITH PUBLIC WORKS COMMITTEE (#3) 2.9 SUMMARY OF RESULTS : MARCH 21, 2022 621 5.0 APPENDIX CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5.4May 23rd, 2022 5.0 APPENDIX 5.3 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 B. DETAILED SITE & BUILDING SPACE USE PROGRAM DOCUMENTS FOR EACH FACILITY 1. City Hall: Space Analysis CHANHASSEN CITY HALL CAMPUS LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes CITY HALL CAMPUS - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT A 16,800 0.39 2 GREEN SPACE B 110,500 2.54 Includes some drive lane area (approximated) 3 PARK / OUTDOOR PLAZA C 51,200 1.18 4 SKATE PARK D 26,000 0.60 5 OUTDOOR RINK E 20,000 0.46 6 EAST PARKING LOT (Lower Level)F 20,500 0.47 52 CARS 7 EAST PARKING LOT (Upper Level)G 8,500 0.20 24 CARS 8 WEST PARKING LOT (Upper Level)H 37,300 0.86 93 CARS 9 WEST PARKING LOT (Lower Level)H 37,300 0.86 26 CARS Library covered parking 10 TOTAL SITE AREA 328,100 7.53 195 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 11 SITE AREA RATIO 66.32%33.68%Green space / 67.00% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes CITY HALL CAMPUS - BUILDING DETAILED PROGRAM 12 LOWER LEVEL 13 ELEVATOR CIRCULATION 105 14 STAIR #1 CIRCULATION 115 15 STAIR #2 CIRCULATION 107 16 STAIR #3 CIRCULATION 115 16 RESTROOMS #1 SUPPORT 232 17 RESTROOMS #2 SUPPORT 272 18 RESTROOMS #3 SUPPORT 91 19 JANITORS CLOSET #1 SUPPORT 58 20 JANITORS CLOSET #2 SUPPORT 35 21 MECHANICAL #1 SUPPORT 205 22 ELECTRICAL / IT #1 SUPPORT / IT 268 23 MECHANICAL #2 SUPPORT 100 24 ELECTRICAL #2 SUPPORT 70 25 ELECTRICAL #3 SUPPORT 150 26 MAIN BUILDING STORAGE SUPPORT 2175 27 STORAGE SUPPORT 320 28 FACILITIES OFFICE CITY ADMINISTRATION 240 1 240 29 COUNCIL CHAMBERS CITY ADMINISTRATION 1275 30 STAFF BREAK ROOM AREA SUPPORT 150 31 SENIOR CENTER SENIOR COMMISSION 1550 50 31 32 SENIOR CENTER OFFICE SENIOR COMMISSION 95 1 95 33 SENIOR CENTER KITCHENETTE SENIOR COMMISSION 145 2 72.5 34 FOUNTAIN CONFERENCE ROOM SUPPORT 870 35 MAPLE ROOM SENIOR COMMISSION 900 20 45 36 MAPLE ROOM OFFICE SENIOR COMMISSION 85 1 85 37 MAPLE ROOM CLOSET SENIOR COMMISSION 15 38 MAPLE ROOM KITCHENETTE SENIOR COMMISSION 85 2 42.5 39 KITCHEN SENIOR COMMISSION 515 40 VESTIBULE CIRCULATION 145 41 VESTIBULE CIRCULATION 145 42 HALLWAY CIRCULATION 630 43 HALLWAY CIRCULATION 900 44 IT HALLWAY CIRCULATION 109 45 HALLWAY CIRCULATION 513 46 BASEMENT FLOOR LEVEL SUBTOTAL 12785 47 LOWER LEVEL GROSS SQUARE FEET 15375 GSF PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Planning Study 1 of 4 LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes 48 MAIN FLOOR LEVEL 49 VESTIBULE CIRCULATION 100 50 MAIN LOBBY CIRCULATION 300 51 RECEPTION CITY ADMINISTRATION 150 2 75 52 MEN SUPPORT 75 53 WOMEN SUPPORT 95 54 STAIR CIRCULATION 256 100 55 OFFICE PARKS & REC 250 115 1 115 56 OPEN OFFICE PARKS & REC 251 113 2 56.5 57 OPEN OFFICE PARKS & REC 252 252 3 84 58 STORAGE PARKS & REC 253 65 59 OFFICE PARKS & REC 254 113 1 113 60 OFFICE CITY ADMINISTRATION 248 145 1 145 61 OFFICE CITY ADMINISTRATION 249 119 1 119 62 STORAGE / IT CITY ADMINISTRATION 261 150 63 OFFICE CITY ADMINISTRATION 115 1 115 64 COPY / FILE ROOM CITY ADMINISTRATION 260 150 65 OPEN OFFICE CITY ADMINISTRATION 259 360 4 90 66 OFFICE CITY ADMINISTRATION 257 175 2 87.5 67 IT MANAGER OFFICE SUPPORT / IT 258 177 1 177 68 IT OFFICE SUPPORT / IT 246 110 1 110 69 TOILET SUPPORT 265 23 70 TOILET SUPPORT 266 23 71 FILE STORAGE SUPPORT 239 95 72 CONFERENCE ROOM PLANNING 241 175 6 29.16667 73 OFFICE PLANNING 242 95 1 95 74 OFFICE PLANNING 243 95 1 95 75 OFFICE PLANNING 244 95 1 95 76 OFFICE PLANNING 245 175 1 175 77 OFFICE PLANNING 247 130 1 130 78 STORAGE CLOSET FINANCE 237 36 79 OPEN OFFICE FINANCE 238 500 3 166.6667 80 OFFICE FINANCE 240 175 1 175 81 OFFICE ENGINEERING 220 112 1 112 82 OFFICE ENGINEERING 223 95 1 95 83 OFFICE ENGINEERING 224 126 1 126 84 OFFICE ENGINEERING 225 131 1 131 85 COPY ROOM ENGINEERING 228 104 86 OFFICE ENGINEERING 230 117 1 117 87 OFFICE ENGINEERING 231 121 1 121 88 OPEN OFFICE ENGINEERING 232 54 1 54 89 OPEN OFFICE ENGINEERING 211 2 105.5 90 KITCHEN / OPEN OFFICE ENGINEERING 229 152 2 76 91 OFFICE / FILE STORAGE ENGINEERING 234 195 1 195 92 OFFICE ENGINEERING 235 175 1 175 02.23.2022 Chanhassen Facilities Planning Study 2 of 4 93 STAIR C SUPPORT 136 140 94 VESTIBULE CIRCULATION 200 245 95 ELEVATOR CIRCULATION 50 96 STAIR B CIRCULATION 201 130 97 BUILDING / PUBLIC SAFETY LOBBY SUPPORT 202 310 98 OFFICE SHERIFF 217 182 1 182 99 INTERVIEW SHERIFF 216 116 3 38.66667 100 OFFICE SHERIFF 222 288 4 72 101 OFFICE SHERIFF 221 184 3 61.33333 102 EVIDENCE ROOM SHERIFF 204 133 103 COPY ROOM BUILDING 203 246 3 82 104 SERVICE COUNTER / STORAGE BUILDING 232 105 STORAGE BUILDING 212 116 106 BUILDING DEPARTMENT OPEN OFFICE BUILDING 213 1168 6 194.6667 107 COPY ROOM BUILDING 215 111 108 PLAN ROOM BUILDING 219 142 109 OFFICE FIRE DEPARTMENT 205 135 1 135 110 OFFICE FIRE DEPARTMENT 206 190 2 95 111 OFFICE FIRE DEPARTMENT 209 223 2 111.5 112 TOILET SUPPORT 210 50 113 TOILET SUPPORT 211 50 114 KITCHENNETTE SUPPORT 40 115 CLOSET SUPPORT 208A 12 116 VESTIBULE CIRCULATION 207 33 117 CORRIDOR CIRCULATION 208 330 118 CORRIDOR CIRCULATION 214 365 119 CORRIDOR CIRCULATION 229 260 120 CORRIDOR CIRCULATION 233 55 121 CORRIDOR / ENG. / FIN. LOBBY CIRCULATION 236 245 122 CORRIDOR CIRCULATION 262 175 123 CORRIDOR CIRCULATION 263 160 124 CORRIDOR CIRCULATION 264 140 125 COURTYARD CIRCULATION 1330 126 COURTYARD CONFERENCE ROOM SUPPORT 330 8 41.25 127 MAIN FLOOR LEVEL SUBTOTAL 14105 128 MAIN LEVEL GROSS SQUARE FEET 16560 GSF 02.23.2022 Chanhassen Facilities Planning Study 3 of 4 City Hall (Continued) 622 5.0 APPENDIX CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5.6May 23rd, 2022 5.0 APPENDIX 5.5 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 129 TOTAL NET SQUARE FEET 26890 NSF 130 NET TO GROSS MULTIPLIER 1.19 131 TOTAL GROSS SQUARE FEET 31935 GSF 132 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL 133 SUPPORT 5971 22.21% 134 CIRCULATION 6902 25.67% 135 CITY ADMINISTRATION 12 2879 10.71% 136 SUPPORT / IT 3 555 2.06% 137 PARKS & REC 6 658 2.45% 138 PLANNING 5 765 2.84% 139 FINANCE 4 711 2.64% 140 ENGINEERING 13 1593 5.92% 141 SHERIFF 8 903 3.36% 142 BUILDING 9 2015 7.49% 143 FIRE DEPARTMENT 5 548 2.04% 144 SENIOR COMMISSION 3 3390 12.61% 145 TOTAL FTE 68 26890 100.00% 146 POTENTIAL NEW PROGRAM AREAS QTY TOTAL NSF 147 ADMINISTRATION OFFICES CITY ADMINISTRATION 2 130 260 148 IT OFFICES SUPPORT / IT 2 130 260 149 FINANCE OFFICES FINANCE 2 130 260 150 BUILDING OFFICES BUILDING 1 130 130 151 PLANNING OFFICES PLANNING 1 130 65 152 PARKS & RECREATION PARKS & REC 2 130 260 153 ENGINEERING ENGINEERING 2 130 260 154 FIRE FIRE DEPARTMENT 2 130 260 155 SENIOR SENIOR COMMISSION 1 130 130 156 SHERIFF SHERIFF 4 130 520 157 CONFERENCE ROOM SUPPORT 800 158 EXPANDED COUNCIL CHAMBERS CITY ADMINISTRATION 800 159 RESTROOMS SUPPORT 1000 160 STORAGE SUPPORT 1200 161 TOTAL NET SQUARE FEET 6205 NSF 162 NET TO GROSS MULTIPLIER 1.30 163 TOTAL GROSS SQUARE FEET 8067 GSF 02.23.2022 Chanhassen Facilities Planning Study 4 of 4 CHANHASSEN COMMUNITY CENTER (FUTURE) LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes CHANHASSEN COMMUNITY CENTER - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT 127,936 2.94 2 WARMING HOUSE 2,000 0.05 3 GREEN SPACE / STORMWATER POND 700,000 16.07 4 TURF SOCCER / FOOTBALL FIELD 86,400 1.98 5 MULTI-PURPOSE FIELDS 633,000 14.53 Replacement area to match existing 6 MULTI-PURPOSE FIELDS (30% EXPANSION)189,900 4.36 7 OUTDOOR SKATE PARK 30,000 0.69 1 refrigerated outdoor sheet, 1 seasonal sheet 8 OUTDOOR RINKS 55,000 1.26 1 refrigerated outdoor sheet, 1 seasonal sheet 9 OUTDOOR ICE TRAIL / WALKING PATH 80,000 1.84 Seasonal refrigerated trail 10 TENNIS / PICKLE BALL 60,000 1.38 Replacement area to match existing 11 TENNIS / PICKLE BALL (50% EXPANSION)30,000 0.69 12 OUTDOOR AQUATICS PROGRAM 38,000 0.87 Splash pad, lazy river, two large water slides 13 PLAZA AREA - OUTDOOR GATHERING SPACE 3,000 0.07 14 PARKING LOT AREAS 100,000 2.30 300 CARS 15 TOTAL SITE AREA 2,135,236 49.02 PARCEL SIZE ESTIMATED 16 SITE AREA RATIO 28.68%71.32%Green space / 30% impervious PROGRAM SUMMARY 03.14.2022 Chanhassen Facilities Master Plan Study 1 of 4 LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER Capacity Area / Person Notes CHANHASSEN COMMUNITY CENTER - BUILDING CONCEPT PROGRAM LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT QTY AREA (ASF) AREA (NSF) Capacity Area / Person Notes 17 MAIN FLOOR LEVEL 18 3 COURT COMMUNITY GYMNASIUM RECREATION 3 7500 22500 Bleacher seating for competition court 19 AUXILIARY GYM / STORM SHELTER RECREATION 1 7000 7000 20 GYM STORAGE RECREATION 3 600 1800 21 WALKING TRACK (ELEVATED)RECREATION 1 5400 5400 22 LOCKER SPACES SUPPORT 2 800 1600 23 FITNESS CARDIO RECREATION 1 8000 8000 Cardio, strength training, flex training, fitness desk 24 FITNESS TRAINER OFFICE RECREATION 1 180 180 2 90 2 Work Stations 25 FITNESS STUDIO #1 RECREATION 1 2000 2000 40 50 26 FITNESS STUDIO #2 RECREATION 1 1500 1500 30 50 27 FITNESS STORAGE RECREATION 3 200 600 28 FITNESS TOILET SUPPORT 2 70 140 29 INDOOR PLAY AREA RECREATION 1 3000 3000 Youth play area 30 MULTI-PURPOSE EVENT SPACE COMMUNITY 1 4200 4200 Flexible tables and chairs / moveable partitions 31 CHAIR STORAGE COMMUNITY 1 600 600 32 A/V ROOM COMMUNITY 1 150 150 33 CATERING KITCHEN COMMUNITY 1 800 800 34 SMALL MULTI-PURPOSE MEETING ROOMS COMMUNITY 3 500 1500 35 MEDIUM MULTI-PURPOSE MEETING ROOMS COMMUNITY 2 900 1800 36 LARGE MULTI-PURPOSE MEETING ROOMS COMMUNITY 2 2400 4800 37 STORAGE COMMUNITY 2 300 600 38 SENIOR CENTER SENIOR COMMISSION 1 2000 2000 39 OFFICE SENIOR COMMISSION 2 120 240 40 OFFICE SENIOR COMMISSION 2 100 200 41 KITCHEN SENIOR COMMISSION 1 600 600 42 KITCHENETTE SENIOR COMMISSION 2 150 300 43 LOUNGE SENIOR COMMISSION 1 1200 1200 44 STORAGE SENIOR COMMISSION 1 600 600 45 WORKSHOP SENIOR COMMISSION 2 800 1600 46 DAYCARE / CHILD AREA CHILD CARE 1 1200 1200 47 DROP-OFF CUBBIES CHILD CARE 1 100 100 48 OFFICE CHILD CARE 1 100 100 49 STORAGE CHILD CARE 1 100 100 50 CHILDREN'S TOILET CHILD CARE 1 70 70 51 ICE ARENA ICE ARENA 1 22000 22000 NHL Sheet of Ice (200' x 85') 52 LOCKER ROOMS ICE ARENA 4 800 3200 53 ZAMBONI ICE ARENA 1 1200 1200 03.14.2022 Chanhassen Facilities Master Plan Study 2 of 4 54 TOILET ICE ARENA 2 800 1600 55 PARTY ROOM ICE ARENA 1 850 850 56 STORAGE ICE ARENA 1 1000 1000 57 ICE MECHANICAL ICE ARENA 1 1000 1000 58 SPECTATOR MEZZANINE ICE ARENA 1 3200 3200 BLEACHER SEATING / MEZZANINE VIEWING 59 VESTIBULE CIRCULATION 1 400 400 60 ENTRANCE LOBBY CIRCULATION 1 1000 1000 61 PARKS & RECREATION RECEPTION DESK ADMINISTRATION 1 300 300 3 100 62 FACILITY MANAGER ADMINISTRATION 1 150 150 1 150 63 STAFF OFFICES ADMINISTRATION 3 120 360 1 120 64 OPEN OFFICES ADMINISTRATION 4 80 320 4 80 Open work stations 65 ADMINISTRATION STORAGE ADMINISTRATION 1 120 120 66 ADMINISTRATION CONFERENCE SPACE ADMINISTRATION 1 300 300 67 VENDING AREA CIRCULATION 1 100 100 68 ELEVATOR CIRCULATION 1 200 200 Shaft area + equipment room 69 MAIN FLOOR LEVEL SUBTOTAL 113780 03.14.2022 Chanhassen Facilities Master Plan Study 3 of 4 City Hall (Continued)2. Recreation Center: Space Analysis 623 5.0 APPENDIX CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5.8May 23rd, 2022 5.0 APPENDIX 5.7 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 70 TOTAL NET SQUARE FEET 113780 NSF 71 NET TO GROSS MULTIPLIER 1.20 72 TOTAL GROSS SQUARE FEET 136536 GSF 73 AREA BY DEPARTMENT NET AREA (SF) % TOTAL 74 RECREATION 51980 45.68% 75 SUPPORT 1740 1.53% 76 CIRCULATION 1700 1.49% 77 COMMUNITY 14450 12.70% 78 ADMINISTRATION 1550 1.36% 79 CHILD CARE 1570 1.38% 80 SENIOR COMMISSION 6740 5.92% 81 ICE ARENA 34050 29.93% 82 TOTAL NET AREA 113780 100.00% 03.14.2022 Chanhassen Facilities Master Plan Study 4 of 4 Recreation Center (Continued)3. Fire Station #1: Space Analysis CHANHASSEN FIRE STATION #1 LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes FIRE STATION 1 - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT A 11,600 0.27 2 GREEN SPACE B 18,000 0.41 Includes some sidewalk area (approximated) 3 WEST PARKING LOT C 9,640 0.22 6 CARS 4 EAST PARKING LOT (ACCESS APRON)G 14,500 0.33 12 CARS 5 SOUTH PARKING LOT H 5,230 0.12 13 CARS 6 TOTAL SITE AREA 58,970 1.35 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 7 SITE AREA RATIO 69.48%30.52%Green space / 69.48% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER Capacity Area / Person Notes FIRE STATION 1 - BUILDING DETAILED PROGRAM 7 LOWER LEVEL 8 STAIR #1 CIRCULATION 111 65 9 STAIR #2 CIRCULATION 214 100 10 OFFICE OPERATIONS 101 165 2 82.5 11 FILE STORAGE SUPPORT 102 200 12 JANITORS CLOSET #1 SUPPORT 103 70 13 RACQUETBALL SUPPORT 104 800 14 FITNESS SUPPORT 105 450 15 WOMENS LOCKER OPERATIONS 106 150 16 MENS LOCKER OPERATIONS 107 200 17 CORRIDOR CIRCULATION 108 335 18 TRAINING OPERATIONS 109 1100 30 36.66667 19 MECHANICAL SUPPORT 110 175 20 BASEMENT FLOOR LEVEL SUBTOTAL 3810 PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Master Plan Study 1 of 3 LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes 21 MAIN FLOOR LEVEL 22 VESTIBULE CIRCULATION 201 150 23 LOBBY CIRCULATION 202 110 24 COMMAND OFFICE OPERATIONS 203 210 3 70 25 DISPATCH OPERATIONS 204 160 3 53.33333 26 CREW ROOM OPERATIONS 205 200 1 200 27 CREW ROOM OPERATIONS 206 140 1 140 28 CREW ROOM OPERATIONS 207 130 1 130 29 CLOSET SUPPORT 208 30 30 RESTROOM SUPPORT 209 45 31 RESTROOM SUPPORT 210 55 32 STORAGE SUPPORT 211 30 33 KITCHEN SUPPORT 212 215 4 53.75 34 LOUNGE OPERATIONS 213 875 20 43.75 35 STAIR CIRCULATION 214 AREA IN LOWER LEVEL 36 COMPRESSOR / LAUNDRY SUPPORT 215 110 37 HOSE TOWER SUPPORT 216 90 38 AIR PACK OPERATIONS 217 90 39 TOOL / STORAGE SUPPORT 218 185 40 EMERGENCY GENERATOR SUPPORT 219 225 41 APPARATUS OPERATIONS 220 2800 42 APPARATUS OPERATIONS 221 3000 43 MAIN FLOOR LEVEL SUBTOTAL 8850 02.23.2022 Chanhassen Facilities Master Plan Study 2 of 3 44 TOTAL NET SQUARE FEET 12660 NSF 45 NET TO GROSS MULTIPLIER 1.19 46 TOTAL GROSS SQUARE FEET 15100 GSF 47 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL 48 OPERATIONS 9220 72.83% 49 SUPPORT 2680 21.17% 50 CIRCULATION 760 6.00% 51 TOTAL FTE 0 12660 100.00% 0 52 POTENTIAL NEW PROGRAM AREAS QTY 53 ELEVATOR CIRCULATION 1 150 Provide ADA access to lower level. 54 FIRE CHIEF OFFICE OPERATIONS 1 200 Move from City Hall 55 OFFICE OPERATIONS 3 150 Move from City Hall 56 CONFERENCE ROOM ADMINISTRATION 1 350 57 RECEPTION WAITING AREA ADMINISTRATION 1 150 02.23.2022 Chanhassen Facilities Master Plan Study 3 of 3 624 5.0 APPENDIX CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5.10May 23rd, 2022 5.0 APPENDIX 5.9 ӏ CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY May 23rd, 2022 4. Fire Station #2: Space Analysis CHANHASSEN FIRE STATION #2 LINE SITE PROGRAM ELEMENT SPACE TYPE / DEPARTMENT AREA (SF) AREA (ACRES) Capacity Notes FIRE STATION 2 - GENERAL PROPERTY INFORMATION 1 BUILDING FOOTPRINT A 3,000 0.07 2 GREEN SPACE B 32,375 0.74 3 PUBLIC SIDEWALK C 1,310 0.03 4 SOUTH PARKING LOT (ACCESS APRON)G 3,385 0.08 3 CARS 5 SOUTHWEST PARKING LOT H 5,230 0.12 9 CARS 6 TOTAL SITE AREA 45,300 1.04 PARCEL SIZE BASED ON AERIAL PHOTOGRAPH 7 SITE AREA RATIO 28.53%71.47%Green space / 28.53% impervious LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER Capacity Area / Person Notes FIRE STATION 2 - BUILDING DETAILED PROGRAM LINE BUILDING PROGRAM ELEMENT SPACE TYPE / DEPARTMENT ROOM NUMBER AREA (SF)Capacity Area / Person Notes 8 MAIN FLOOR LEVEL 9 APPARATUS BAY OPERATIONS A100 1800 N/A Functional updates recommended 10 LAUNDRY / TOOL OPERATIONS A101 130 2 65 Remodeling project recommended 11 HOSE TOWER OPERATIONS A102 90 N/A Demolition and conversion to storage space recommended 12 OFFICE OPERATIONS A103 130 2 65 Remodeling project recommended 13 WOMEN SUPPORT A104 75 1 75 ADA compliance - remodeling recommended 14 MEN SUPPORT A105 75 1 75 ADA compliance - remodeling recommended 15 JANITOR CLOSET SUPPORT A106 5 N/A Remodeling project recommended 16 LOUNGE FIRE STAFF / PRIVATE A107 500 10 50 Remodeling project recommended 17 MECHANICAL BUILDING SERVICES A108 100 1 100 See facility assessment for deferred maintenance recommended 18 HALLWAY SUPPORT A109 75 Remodeling project recommended 19 MAIN FLOOR LEVEL SUBTOTAL 2980 20 TOTAL NET SQUARE FEET 2980 NSF 21 NET TO GROSS MULTIPLIER 1.06 22 TOTAL GROSS SQUARE FEET 3150 GSF PROGRAM SUMMARY 02.23.2022 Chanhassen Facilities Master Plan Study 1 of 2 23 AREA BY DEPARTMENT # OF STAFF NET AREA (SF) % TOTAL AREA / STAFF 24 OPERATIONS 10 2150 72.15%215 25 SUPPORT 0 230 7.72% 26 FIRE STAFF / PRIVATE 10 500 16.78%50 27 BUILDING SERVICES 0 100 3.36% 28 TOTAL FTE 20 2980 100.00% 0 29 POTENTIAL NEW PROGRAM AREAS QTY 30 NONE RECOMMENDED FOR THIS LOCATION N/A N/A N/A Remodel, Update finishes, modernize ADA compliance, decommission hose tower 02.23.2022 Chanhassen Facilities Master Plan Study 2 of 2 C. MEETING NOTES 625 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. The purpose of the meeting was to review the proposed planning and facility assessment process, understand stakeholder goals and discuss the deliverables and outcome of the project process. INFO 2. The team reviewed and discussed options for the proposed schedule starting with a review of the previous schedule included in the RFP response. Two alternate schedules were presented to show how an extended timeline would allow for more time to develop and react during the process. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 08/10/2021 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT Project Kickoff Meeting PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Kate Aanenson, Community Development Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Rick Rice, IT Manager Tim Kittila, KA Dustin Phillips, KA Jason Rentmeester, KA Matt Kreilich, SK James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 626 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 3. The option 2 schedule is preferred to allow for the process to be completed in early December. SK will provide an updated schedule based on the discussion. The group noted the following: 1. Proposed dates for facility assessment tours are August 26th and August 27th. 2. Week 1 and 2 will focus on review of the City’s existing documents and research. 3. Task 1.9 should occur the week of October 11 (week 10) to better coordinate with the City Council schedule. 4. City Staff to review how best to share information about the schedule and process with all city departments / staff. SK 4. Tim Kittila reviewed Kraus-Anderson’s proposed facility assessment process. The first step after receiving the City’s existing documents is to conduct interviews with facilities staff and review the site and buildings of the five facilities. Proposed schedule for site visits: 1. August 26th – Both fire stations and Old Village Hall 2. August 27th – City Hall and the Rec Center INFO 5. City of Chanhassen noted that the evaluation of the City Hall building should include interviews of all departments to better understand how each user group feels things are currently working for them. Using a survey process was suggested as one way to gather input and allow more people to share comments. SK/KA will focus on facilities operations interviews first and work with the City to develop a strategy for broader user engagement. SK/KA 6. The recreation center work will need to be coordinated with the school and take into consideration the partnership. INFO 7. City of Chanhassen will provide a sharefile link to access their existing building drawings and information. (As of the date these notes were published drawing files have been transferred and received by SK/KA.) City 8. City did not recommend touring or considering the water treatment plant as a part of this study as it is unlikely to be changed or repurposed for any other use. INFO 627 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 9. The City would like to consider and evaluate the Public Works building and the Library facility to better understand how all of the City’s assets may influence / inform the master plan long term. These facilities won’t be reviewed as a part of KA’s facility assessment process but SK will visit and evaluate these facilities to inform the broader understanding of the City’s property and opportunities. SK 10. Each City attendee was encouraged to share their goals and thoughts about what is most important for their role / department. Attendees are encouraged to share additional comments by communicating through Charlie Howley to the design / assessment team. INFO 11. Fire Department – Don Johnson 1. Land for station 3 – When do we (the city) need this and where would it make the most sense to locate a third station house (future growth). 2. Station 2 is old and out of date, options for update or replacement should be evaluated. 3. Operationally the City would like to transition to a more focused model. 4. Fire administration staff work out of City Hall and need more space. 5. The most recent work for Fire is a locker room renovation project. 6. Fire station locations may need to be addressed. 7. Amount of space available is too limited for Fire to succeed. 8. Options should include exploring how facilities could be expanded. 9. A fire study has been completed recently and will be shared for review. (As of the date these notes were published the fire study has been sent and received by SK/KA.) INFO 12. Finance Department – Kelly Strey 1. The study should be a comprehensive look at everything (all City Assets) to determine the best opportunities. 2. The study should take a long term look at everything. (both challenges and opportunities) 3. Provide realistic budget estimates for future projects. Do not underestimate the potential costs of projects. INFO 628 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 13. Parks & Recreation – Jerry Ruegemer 1. Refer to the Park & Rec system plan 2016-2017 for additional info 2. The study was “a look under the hood”, and included stakeholder meetings and community engagement 3. Residents have long asked, “Where is the pool?” 4. Understand how the community accesses services (1995 age of existing facility) · What’s next, refresh? Or start new? 5. Understand the context of Lifetime and Snap Fitness headquarters being located in Chanhassen 6. Current user audience = boy scouts, school groups 7. Start from system plan assumptions for indoor and outdoor needs, understand facility envy of other communities, no current water component 8. Understand joint powers agreement, shared facility with school district INFO 14. Community Development – Kate Aanenson 1. Understand community needs for downtown gathering 2. Review parking for City Hall? Expanded parking needed pre-covid. 3. Understand support needed for facilities 4. Library = the community gathering room 5. Congregate dining – should the City continue operating this program? 6. Can there be better separation of spaces for departmental uses INFO 629 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 15. City Manager – Laurie Hokkanen 1. How can our facilities convey our staff’s commitment to the community and the quality of the work and service that we project. Chanhassen is a great community to support. 2. Update facilities so that staff feel like they are supported in where they work, temp control and acoustic separation are both big issues and problematic in many existing spaces. 3. 6M was recently invested in an open office remodel, this work model and environment should be reviewed and better understood. The open office work environment may not be the right fit for City Staff. 4. Council chambers are currently not large enough to support the community size Chanhassen has grown to. 5. In many areas there is a lack of natural light, and staff need more access to daylight. 6. Can there be better separation of spaces for different departmental uses. INFO 16. City Engineer / Public Works – Charlie Howley 1. In general, the public works building is in good shape, the property could be considered for other uses. 2. How can the long-term goals support the strategic plan? 3. The City wants to better understand our assets. 4. Create a long-term plan for maintenance and growth. 5. Operational excellence and resident support are key goals 6. Create a satisfied work force to provide great opportunities – developing options is key to moving forward. 7. Aligning budgets and financing with the future projects. INFO 630 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 17. Information Technology – Rick Rice 1. City hall is pieced together right now and needs to be reorganized. 2. Security is an issue, there is no physical way to separate secure locations where necessary. 3. Access control is not consistent and complete, the main system also needs to be upgraded and/or replaced. 4. Wayfinding in other cities is easy to understand, upgrades in Chanhassen facilities are needed. 5. Digitizing of paper documents is currently in process – Rooms previously used for physical document storage can be repurposed for other uses. 6. HVAC issues and adjacencies need to be resolved. INFO 18. Facilities Maintenance Supervisor – Kevin Zittel 1. Wayfinding and circulation for visitors is not good or easy to understand. 2. Facilities wants to understand what needs to be replaced and when and create a 30 year plan for deferred maintenance · What can we live with now? · What is our plan B? · What is the cycle for funding? · What needs to be addressed immediately? 3. Safety is an issue that needs to be evaluated and considered at all facilities. Both visitor and staff safety are important issues to evaluate. INFO 19. General discussion 4. Are there ways to grow and leverage partnerships to help expand or share costs and future building projects? · In partnership agreements, who is responsible for what? · Library building is owned by City but leased by County · Some of the existing agreements are too generic or simple handshake agreements that create confusion for maintenance staff. · Who is responsible for what when it comes to maintenance? INFO 631 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 20. Facilities Maintenance Assessment process notes: 1. Please let SK/KA know if there are any special requirements for visiting facilities (Covid, or other?) 2. Access key cards and master keys are requested to allow site visitors to see all spaces within each facility. 3. When visiting the Rec Center – Check in at the front desk. 4. Review team may include additional MEP staff from KA for systems evaluation. 5. City facilities staff are requested to be present for interview portion of the process. Staff are welcome to accompany the site walk through but SK/KA can conduct this portion of the work independently if needed. City 21. City will provide a current map of all City Owned Property for review and use during master plan process. (As of the date these notes were published the City map has been sent and received by SK/KA.) City 22. City to review and provide feedback from council on community desires and needs for shared resident spaces? Send feedback and comments to Charlie Howley to communicate to SK/KA · Wilder room at the library is the main community gathering space · Access control and separation of the public is important for safety. City facilities should be secured from the public at night. City 23. Partnerships with Lifetime have been discussed often in the past, but at this time Lifetime doesn’t need partnerships with Cities. There may be other ways to gather support from Lifetime. INFO 24. The City has experienced two previously failed referendums to build a community center in 1988, and 1999. The last parks bond was 24 years ago. Parks really needs to better understand if the current facility is good for the future? INFO 25. The meeting time did not allow for deeper discussion into City Sustainability goals and objectives. SK / Public Works will work together to review and ensure this discussion is incorporated into the process and future discussions. SK 632 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 26. Meeting next steps: 1. Receive City provided information and begin project research. 2. Conduct Facility site tours and facility assessment interviews on August 26/27. 3. Provide a copy of meeting notes, agenda and the presentation shared during the meeting. SK / KA Attachments: 210810_CFPS_ProjectKickoff_Agenda.pdf 2021_08_10_CFPS_ProjectKickoff.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 633 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 3:30pm-4:30pm, August 10, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY KICKOFF 1. Attendee Introductions n. James Howarth, Project Manager/Architect: Snow Kreilich Architects 2. Project Schedule a. Review RFP schedule and milestones and proposed revised overall schedule b. Review facility assessment process schedule c. User needs / engagement milestones 3. City Staff Input a. Goal setting for the project b. Sustainability specific targets c. Availability of existing building information / drawings 4. Review Deliverables a. Review work plan deliverables b. Confirm expectations and outcomes 5. Review Next Steps a. Review short term schedule (month of August critical activities) 6. Questions END OF DOCUMENT a. Laurie Hokkanen, City Manager b. Jake Foster, Assistant City Manager c. Charlie Howley, Director of Public Works / City Engineer d. Jerry Ruegemer, Parks & Recreation Director e. Kate Aanenson, Community Development Director f. Kevin Zittel, Facilities Maintenance Supervisor g. Don Johnson, Fire Chief h. Kelly Strey, Finance Director i. Rick Rice, IT Manager j. Tim Kittila: Kraus-Anderson k. Dustin Phillips: Kraus-Anderson l. Jason Rentmeester: Kraus-Anderson m. Matt Kreilich, Design Principal: Snow Kreilich Architects 634 City of Chanhassen- Facility Condition Assessments November 1, 2021 MEETING SUMMARY Subject: City of Chanhassen Facility Condition Assessment – Site Interview- Fire Station 1 Date: August 26, 2021 Time: 8:00 AM – 11:00 AM ATTENDANCE Name Group Role E-mail Cell Phone ☐ Kevin Zittel Kzittel@ci.chanhassen.mn.us 612-403-6379 ☐ Don Johnson djohnson@ci.chanhassen.mn.us 952-227-1152 ☐ James ☐ Charlie ☐ Michael Pierson KA Facility Asmt Specialist Michael.pierson@krausanderson.com 612-503-6184 ☐ Dustin Phillips KA Project Manager matt.steffen@krausanderson.com ☐ Tim Kittila KA Fac. Asmt. Manager tim.kittila@krausanderson.com 651-587-7327 ☐ Jason Rentmeester KA Project Manager jason.rentmeester@krausanderson.com MEETING AGENDA 2.1 General Information a. 1973- Village Hall- had one (1) bay b. 1988- Addition- Bldg, HVAC, Plbg- added second set of bays and current front office area c. 2013- Electrical d. 2020- Bldg – remodel bathrooms, lockerrooms, converted office space into crew areas, converted a small conference into a supervisor space e. Don been with the group since May 2014 f. Kevin has been with City for three (3) months 2.2 02-Sitework a. Parking lot – sealed and restriped- (fresh coat of gravel) b. Concrete- probably from 1988 c. Drainage issues on north wall d. Had some water come in the building- in corner of basement, office meets bay – three (3) years ago 635 City of Chanhassen- Facility Condition Assessments November 1, 2021 e. Memorial in front of building 2017/2018, Planters were there, the obisques were placed on top of planters, footings were substantial f. Some cracking on the planters- moisture from the caps g. Parking lot lights- has a proposal to switch to LED- lights will be update- fixtures will be update – Kevin will provide h. No wall washes i. Flagpole is maintained by parks j. No issues with site lighting k. Irrigation- Original- added some new timers and intermediate controls- tied to the park- monitored by their office valves are probably all 1988 l. Parking lot – not ADA compliant do public events m. Parking lot is adequate n. Signage for fire parking lot o. Updated some plantings- most of the junipers were replaced with rock 2.3 03- Building Structure a. No noted concern 2.4 04- Foundation slab on grades a. Settling on the apron in front of fire hall – needs to be replaced in Bay 1 b. Bay floors have epoxy flooring - $36K- needs to be replaced, recoated 2.5 05- Exterior Enclosure a. All original to build b. Doors- getting caught on front door, main back door entry c. Windows all original to build d. No tuck pointing or gasket/expansion joint repair known per Don’s time e. No known issue of water infiltration f. Overhead doors- replaced a spring, original installed- all original g. Replaced one (1) opener h. Safety mechanisms- pressure sensor only, no eyes i. Bollards at all doors 2.6 06- Roof a. 2016-2017-2018- EPDM roof was replaced b. Deterioration on corners of building c. Skylight Two (2) i. Both are original ii. Both Kalwall – original to the 1988 2.7 07-Interior Construction a. Flooring i. Replace quarry tile flooring in main areas – original ii. Carpet in main meeting area needs to be replaced iii. Crew rooms were replaced with LVT/carpet tiles in 2020 iv. Kitchen is VCT- original b. Walls i. Painted in 2020 c. Ceiling i. Tiles were painted – all original and grid d. Lighting i. T8’s throughout 636 City of Chanhassen- Facility Condition Assessments November 1, 2021 ii. Some Can lighting e. Bathrooms i. Upstairs- renovated in 2020, replaced fixtures ii. Downstairs- includes locker rooms (M/W) - renovated in 2020 f. Any known HAZMAT? i. Not to their knowledge 2.8 08- Equipment Furnishing a. Hard gear sanitizer- coming and ordered b. Washer was upgraded- 2017 c. Dryer needs to be updated- d. Hose tower/hose drying – in good shape e. 100% furnishing replacement i. Could use new chairs ii. New sofa’s iii. New cabinetry f. Kitchen i. In decent shape for range/stove/fridge/microwave g. Did purchase new office/desk for renovated crew rooms and office space 2.9 09- Special construction a. Two (2) IDF’s i. One is smaller downstairs ii. One is for the old phone system – is all now DOA, switched to VOIP 2.10 10- Conveyance a. None 2.11 11- Fire Protection a. Replaced fire panel in 2020, crew rooms required additional notification- need to add b. Fire sprinkler piping is all original 2.12 12-Plumbing a. All original- with exception of retrofitted area b. Added a commercial softener (2020) c. Water heater (1)- replaced in 2019 d. Water heater (downstairs)- check age e. Floor drain has to be maintained by utilities- collects to basin – sucked out with VAC truck (Every 6 months) i. Floor drains are circular floor drains, leads to standing water ii. New slot drains 2.13 13-HVAC a. Four (4) units – condensers on the roof- one (1) was replaced, the others are aged b. Two (2) furnace units – one in mezz, one in bathroom c. Gas-fired heaters for bays d. Two (2) fans that don’t really move air- need to be replaced e. COVID funds- added the UV to the systems – some were changed, some were modified 2.14 14-HVAC Controls a. New controls – T-stat, Zoned rooms for sleeping- with 5 degrees temperature 2.15 15- Electrical a. Generator- Diesel- 200 Gallons b. Electrical should be vintage based upon time of build 637 City of Chanhassen- Facility Condition Assessments November 1, 2021 2.16 16- A/V a. Replaced TV’s in crew rooms in 2020 remodel b. Downstairs TV’s have been replaced 1 c. HDMI- switch only- no presentation type setup 2.17 17- Technology/ES a. Cat 5 in building, now transitioning to Cat 6 b. IT pulls a lot of the LV c. Fiber up to buildings d. Security Cameras i. Installed two (2) years ago (ProTech) ii. AXIS System iii. Coverage here is good e. Card Access i. Installed two (2) years ago (ProTech) f. Wi-Fi is terrible needs to be updated- Rick is aware- routers need to be upgraded g. Good cell phone coverage in the building 638 City of Chanhassen- Facility Condition Assessments November 1, 2021 MEETING SUMMARY Subject: City of Chanhassen Facility Condition Assessment – Site Interview- Fire Station 2 Date: August 26, 2021 Time: 8:00 AM – 11:00 AM ATTENDANCE Name Group Role E-mail Cell Phone ☐ Kevin Zittel Kzittel@ci.chanhassen.mn.us 612-403-6379 ☐ Don Johnson djohnson@ci.chanhassen.mn.us 952-227-1152 ☐ James ☐ Charlie ☐ Michael Pierson KA Facility Asmt Specialist Michael.pierson@krausanderson.com 612-503-6184 ☐ Dustin Phillips KA Project Manager matt.steffen@krausanderson.com ☐ Tim Kittila KA Fac. Asmt. Manager tim.kittila@krausanderson.com 651-587-7327 ☐ Jason Rentmeester KA Project Manager jason.rentmeester@krausanderson.com MEETING AGENDA 2.1 General Information a. 1980- referendum as a part of city hall, added fire station b. Major changes- had an extractor machine that ran on three (3) phase, no three (3) phase at station c. Stores one (1) engine, storage, runs rarely 2.2 02-Sitework a. Parking lot – redone in 2019/2020 b. Not well lighted on building structure c. Minor cement repairs, resurfaced the lot, - 8 parking spots d. Irrigation 2.3 03- Building Structure a. Decommissioned hose tower – ships ladder- no longer safe- OSHA has identified as inadequate 2.4 04- Foundation slab on grades a. Concrete is in good shape 639 City of Chanhassen- Facility Condition Assessments November 1, 2021 b. Need epoxy flooring- would like to go to polish concrete c. Wood frame 2.5 05- Exterior Enclosure a. Doors are original b. Windows are original c. Photo eyes on garage door d. Vinyl siding 2.6 06- Roof a. Roof is original- Asphalt roof 2.7 07-Interior Construction a. Small day room to do reports- b. 20 x 20 TV kitchenette space – small fridge/stove c. All original d. Bathrooms are original e. Small utility area for washer and tool room 2.8 08- Equipment Furnishing a. All original furniture 2.9 09- Special construction a. None 2.10 10- Conveyance a. None 2.11 11- Fire Protection a. None 2.12 12-Plumbing a. All original- with exception of retrofitted area b. Added a commercial softener –residential c. Water heater (1)- original d. One (1) old water fountain 2.13 13-HVAC a. Original furnace and AC- both original b. Bay heater- natural gas 2.14 14-HVAC Controls a. T-stat 2.15 15- Electrical a. Portable b. Single – Phase 200 AMP Panel 2.16 16- A/V a. Just a TV 2.17 17- Technology/ES a. Internet and WIFI- fed by hotspot b. Does have Fiber in the building 640 City of Chanhassen- Facility Condition Assessments November 1, 2021 MEETING SUMMARY Subject: City of Chanhassen Facility Condition Assessment – Site Interview- Rec Center Date: August 26, 2021 Time: 8:00 AM – 11:00 AM ATTENDANCE Name Group Role E-mail Cell Phone ☐ Kevin Zittel Kzittel@ci.chanhassen.mn.us 612-403-6379 ☐ James ☐ Charlie Jodie Sarles jsarles@ci.chanhassen.mn.us 951-227-1401 Jerry Ruegemer jruegemer@ci.chanhassen.mn.us 951-227-1121 ☐ Michael Pierson KA Facility Asmt Specialist Michael.pierson@krausanderson.com 612-503-6184 ☐ Dustin Phillips KA Project Manager matt.steffen@krausanderson.com ☐ Tim Kittila KA Fac. Asmt. Manager tim.kittila@krausanderson.com 651-587-7327 ☐ Jason Rentmeester KA Project Manager jason.rentmeester@krausanderson.com MEETING AGENDA 2.1 General Information a. 1995, 2001- 111K SF b. Roger - 25 years with district, been with the school the whole time c. Jodie- 13 years d. Jerry- 31 years 2.2 02-Site Conditions a. Parking lot- West parking lot resurfaced two (2) years ago- Mill and overlay (School) b. Parking lot- East parking lot- in need of refurbishment i. Can see some parking jams during major pickleball c. Lighting i. Original – 1995 ii. Every couple years d. Expansion- far northern part- 1998/1999 641 City of Chanhassen- Facility Condition Assessments November 1, 2021 e. Deal with city is the rec center- city takes care of that parking lot. f. District takes care of the bus loop- g. High water table- this property is wetland h. Parking lot lights – Transitioned to LED i. Sidewalk entry walk lights were 2014 j. Sidewalks - same program- identified get replaced k. Baseball fields/soccer fields/hockey rinks/tennis courts/pickleball – all rec center i. Tennis courts- 2019 (Two) ii. Pickleball- 2013- redone in 2019 iii. Backstops for baseball fields- 1995 iv. No dugouts (just benches) v. Added a 6th field l. Skating rink between two (2) ball fields i. Redid the surface- 15 years m. Fencing- 1995 i. Added interior fence in 2013 for pickleball n. Warming house- 1995 i. Plumbing- one room and mechanical and storage- no AC in this building o. Playground- 4 to 5 years ago- 2015- put in new equipment (School) p. Drainage issues in playground- poor place for playground- lots of issues with ponding q. On the fields and around the building, irrigation at this site – on the fields r. Drain tile around the building, gravity flow storm drain (put in after the building) 2.3 03-Building Structure a. No issues with building structure b. No cracking, no settlement c. Some brick breakouts, some tile breakage- lot of tile repair d. Water seepage, through tile, carpet, Marmolium, STEM room – NO ISSUES ON Rec Center 2.4 04-Foundation/Slab-grade a. No loading dock- overhead door only, surface unload b. Heaving on front aprons and sidewalks- have to have it ground 2.5 05-Exterior Enclosures- a. Windows are original- replaced a few with broken seals (mainly on the school side) b. Since 2018- 10 glass have been replaced (would not do a window replacement)- under $5K - not a high dollar item c. Estimate on tuckpointing- doing it this summer, resealing with everything with but the construction joints, - Control Joints have been redone at some point- in good shape ($80K Tuckpointing on building) d. Exterior Doors - most are original - a few fire doors off the media center- entry doors are doing well, some threshold work- some of the steel doors are rusting- will be painted, secondary exits- will paint this summer i. Rec side has painted their exterior doors ii. Thresholds heaving e. Gym Doors leak i. Center post is rusted f. No known leaks into the facility from the facade g. Handicap doors- need to be replaced and address 642 City of Chanhassen- Facility Condition Assessments November 1, 2021 2.6 06-Roof a. leaks on roof- 2015 replacement- working well (2015 for Roof on Rec Center) it is now resolved b. EFIS work was done in 17/18 - metal panels- standing seam 2.7 07-Interior Construction a. Moveable walls are being removed and replaced at time of review- Huffcore b. Replaced counter tops in meeting rooms and locker rooms c. Bathrooms- all original- all sinks got upgraded to fixtures last year and drinking fountains i. Replace a partition in men’s room d. Surfaces and doors/interior construction- all vintage of the school e. Bathroom partitions are in bad shape, Kitchen bathroom partitions were redone, pretty much original f. LED transition is complete g. Wood gym floor- taken down to raw wood- 2018- refinished h. Added more lights in the Gym in 2010 i. Carpet was replaced in 2015 (Carpet squares) j. Ants issue k. Ceiling tiles mostly original with exception of a few areas l. Some damage to interior doors m. Front lobby – oil leakage going into vestibule- leaked through the ceiling n. No family bathrooms o. Curtain in gym- sometimes gets pulled and can see people changing 2.8 08-Equipment Furniture a. Tables and Chairs are original i. Added a few b. Lobby furniture was redone c. Lockers are original i. Need to be redone d. Casework- some replacement i. Bleachers on rec center side of gym - manual bleachers- old wood ones- (shared expense with rec) ii. Pass inspection iii. They are due iv. Unsure on capacity 2.9 09-Special Construction a. Basketball Hoist - all original to the building i. Need to be replaced (six – 6) b. Gym Curtain- does not work- permanently closed i. Discussion of a permanent wall 2.10 10-Conveyance- a. No lifts 2.11 11-Fire protection a. All Wet sprinkler piping b. Fire panel- is new panel 2017/2018 i. Showing “Trouble” alarm ii. Alarms are disabled for security 2.12 12-Plumbing 643 City of Chanhassen- Facility Condition Assessments November 1, 2021 a. All original b. Water heaters - replaced in 2018 c. Softeners - 2016 d. Mixing valve problems on rec center side and progress this way - its been getting fixed as things turn-up e. No known drainage issues f. Bottle fillers- brand new g. Lockerrooms on the Rec center side i. Heads have been change h. Some issues with acoustics between room 2.13 13-HVAC a. Condensing unit #2 replaced in 2018 b. Condensing unit #5- compressor replaced in 2018 c. Condensing unit #6, #7- replaced fans in 2020 d. Replaced zone damper in Unit #6 in 2020 e. AHU #6 - replaced outside air damper- 2021 f. Recommissioned in 2020- most have been addressed- will be address- 300+ items g. Automated logic- has biggest list h. VFD’s replaced seven so far- good for a replacement i. Exhaust fan- had to replace one(1) so far - 2020 j. Boilers were replaced in 2014 k. Repair five heating coils - system did not have glycol. System now has glycol- propylene l. Air handler 7 and Half of AHU 6 for REC center m. Media center- some issues with the return air due to addition of walls n. Some humidity issues- but do have a condensing boilers to allow running for reheats in summer time o. All Unit heaters were brought back online- 2020 - 9 CUH - two (2) were piped on the outside of the wall p. Replaced fans in the fitness center- stale air in fitness center i. Air movement is a concern 2.14 14-Controls a. Automated Logic- system is old, scheduled to be updated in 2021/September b. All DDC 2.15 15- Electrical a. Replaced a transformer in 2020- noisy (School side) b. Generator- provide emergency lighting only c. Electrical issues with multiple circuits and tripping breakers d. Light switches have been updated 2.16 16-A/V a. Clocks were replaced in 2019- master clock system- runs off the cloud- runs off the master b. Radio controlled clock system is Jim’s preference 2.17 17-Technology a. Card Access- looking into adding it in the system b. Camera’s- 2011 have been updated since then c. Cell phone issues- have issues with signal in building d. Wi-fi- good 644 City of Chanhassen- Facility Condition Assessments November 1, 2021 645 City of Chanhassen- Facility Condition Assessments November 1, 2021 MEETING SUMMARY Subject: City of Chanhassen Facility Condition Assessment – Site Interview- City Hall Date: August 27, 2021 Time: 8:00 AM – 11:00 AM ATTENDANCE Name Group Role E-mail Cell Phone ☒ Kevin Zittel Facilities Kzittel@ci.chanhassen.mn.us 612-403-6379 ☐ Don Johnson djohnson@ci.chanhassen.mn.us 952-227-1152 ☒ James Howarth Architect james@snowkreilich.com 612.752.0278 ☒ Charlie Howley Public Works Director chowley@ci.chanhassen.mn.us 952.227.11169 Rick Rice IT rrice@ci.chanhassen.mn.us ☒ Michael Pierson KA Facility Asmt Specialist Michael.pierson@krausanderson.com 612-503-6184 ☒ Dustin Phillips KA Project Manager dustin.phillips@krausanderson.com 612.419.9563 ☐ Tim Kittila KA Fac. Asmt. Manager tim.kittila@krausanderson.com 651-587-7327 ☒ Jason Rentmeester KA Project Manager jason.rentmeester@krausanderson.com 612.366.4672 MEETING AGENDA 2.1 General Information a. Original build was 1980 b. Multiple renovations 1988, 1992, 1996, 1997, 2001, 2004, 2020 i. 2020 renovations were sink upgrades in HVAC (RTU replacements). Believe that (2) remain with unknown age. KA to check on this. 2.2 02-Sitework a. Parking lot – Potentially a chip seal done between original install and now. KA will need to check on conditions. b. Parking structure lower level is mainly for library. Upper level is half library use/half city employee use. LEC staff rarely use this. Not sure on the last time any updates were made to the joints. Built in 2016. c. Concrete- Misc. repairs done over time to sidewalks and curb. ADA accessibility concerns at entries and from parking areas. 646 City of Chanhassen- Facility Condition Assessments November 1, 2021 d. No real drainage issues observed on site. No pooling of water. There is concern at the corner turn to the upper parking lot due to ice buildup in the winter. Heavy focus on icing this area. i. No snow storage areas. Most gets pushed into the soccer areas where possible but the library and upper parking lot don’t offer much capacity/room. e. Issues with pavers in plaza at library. Replaced main path in 2020 due to deterioration. There is still existing pavers in rough shape. f. Parking lot capacity is quite full during most days. Events really stretched this. Upper parking is used for skate part and then when senior events take place it’s almost impossible to find parking. g. Parking lot lights- all replaced last year with LED conversion (just heads) in 2020. h. Wall packs were also switched to LED in 2020. i. No issues with site lighting capacity. j. Irrigation- tied into the park. k. Wayfinding signage can be confusing as there are currently multiple access points into City Hall – No true main entrance. l. No known/perceived issues with landscaping. 2.3 03- Building Structure a. There is separation between concrete and the building structure i. Dumpster area 2.4 04- Foundation slab on grades a. No perceived/known issues. 2.5 05- Exterior Enclosure a. All original to build. b. Doors- Original to the time the building/expansions were built. Potential upgrade to main entry at some point. c. Windows- Original to the time the building/expansions were built. d. No tuck pointing or gasket/expansion joint repair. e. No known issue of water infiltration 2.6 06- Roof a. Roof replacement is scheduled for 2023. b. Skylight Two (2) i. Both conference room and courtyard skylights are original to the time those areas were built. Had leaks in the past but were fixed. 2.7 07-Interior Construction a. Flooring i. Most finishes were probably replaced at some point after construction but most finishes are dated throughout the facility. ii. May be a want to change floor finish type based on use. Example- right now there are multiple sink locations in the building that have carpet below. Shift to carpet tile in locations where broadloom still exists. b. Walls i. Every wall is a different color. Similar to other finishes these are dated and only taken care of on an as need basis. ii. No insulation between offices. Sound transfer is a major issue in this facility. c. Ceiling i. Original to the time it was built/expanded. 647 City of Chanhassen- Facility Condition Assessments November 1, 2021 d. Lighting i. LED upgrades in 2020 to entire facility. e. Bathrooms i. Only updates where to the faucets in 2020. f. Any known HAZMAT? i. No environmental assessment known but Charlie will check. 2.8 08- Equipment Furnishing i. NO wholesale changes. If a new office is built-new desk goes with it. ii. Front desk is somewhat new. iii. Casework is original to time it was built/expanded. iv. Doors and hardware is all mixed/matched. Hasn’t been updated since original construction. 1. No standard hardware set. All new right now is going Schlage but there is a mixture throughout the facility. b. Kitchen i. This was done in 2016. A Commercial kitchen was installed. 2.9 09- Special construction a. No known WIFI or Cell service issues. 2.10 10- Conveyance a. No issues with elevators. Inspected yearly and last inspection was deemed in great shape. 2.11 11- Fire Protection a. Fire sprinkler panel needs to be updated. At end of lift/capacity. 2.12 12-Plumbing a. All original.- One set of bathrooms was decommissioned into storage space. b. Water heaters original. c. Sump pumps original. Believe there to be only 1. d. Based on age some of the existing toilets are residential and not commercial. These should be updated. e. Water service is good. 2.13 13-HVAC a. Major updates in 2020 with RTUU replacement. i. Ground condensing units haven’t been replaced. Furnaces are all origina. b. No. 1 issue in this building is temperature control. Zoning is terrible based on the current use. c. Window heat loss is incredible with known 10 degree loss from one side of the room to window. d. Humidification issues with exposed aggregate floor is damp. Poor circulation of air. 2.14 14-HVAC Controls a. All off of individual thermostats to each zone. 2.15 15- Electrical a. Generator- is approximately 20 years. b. LED lighting was done in 2019. c. Electrical should be vintage based upon time of build d. Security system is useless as it isn’t zoned. Cannot lock down certain portions only but must be wholesale at this point. 648 City of Chanhassen- Facility Condition Assessments November 1, 2021 2.16 16- A/V a. Moving to wall mounted systems in each room. HDMI connection for use. b. Some spaces need updates. 2.17 17- Technology/ES a. Cat 5 in building, now transitioning to Cat 6 b. IT pulls a lot of the LV c. Fiber up to buildings d. Card Access i. This needs to be considered with security issues noted about. Cards themselves could be upgraded for security reasons. e. Wi-Fi is good. f. Good cell phone coverage in the building. 2.18 - Council Chambers a. Microphones work. b. Presentation works. c. Layout doesn’t work for use now. The space is definitely too small and needs to be expanded. d. Dated for finishes. e. 649 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. The purpose of the meeting was to review IT infrastructure, current systems in place and needs for future improvements for the five facilities. INFO 2. Meeting with Rick Rice, IT department head, who has been with the City of Chanhassen for 25+ years. INFO 3. Old Village Hall: 1. No IT technology currently and no anticipated need for future improvements. 2. Building not used by City Staff, only used by the Historical Society currently. INFO 4. City Hall has many acoustic issues, sound is easily transferred between offices or other rooms. Many staff go to conference rooms to make phone calls for privacy. INFO 5. Phase One IT upgrades include CAT3 and ThinNet infrastructure upgrades: 1. Replace all patch panels for the admin side of city hall – in process. 2. Replace all card readers with higher security devices with Bluetooth capability. 3. Wireless Access Points have all been upgraded. INFO 6. Capital Budget based on a 5 year plan has traditionally been used for funding improvements. This is changing to an internal service budget. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 09/10/2021 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION MS Teams Virtual Meeting SUBJECT IT Department Interview PROJECT NO. 2021.11 ATTENDEES Rick Rice, IT Manager Tim Kittila, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 650 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 7. The City Hall admin area does not have a separate IT closet space, existing equipment is fit in where possible in the staff work areas. INFO 8. Humidity control in the server room is an issue, there are problems with the current AC unit. 1. Maintaining 20-50% relative humidity is desired INFO 9. Security Camera replacements at City Hall are currently in process. COVID funding is being used to cover these costs. INFO 10. The current Council Chambers IT system is supporting a hybrid technology solution to accommodate council meetings with COVID safety requirements. The City Manager would like to redo/upgrade the council chamber technology completely. INFO 11. The IT department is in the process of upgrading all City staff to Laptops in lieu of desktops. This is primarily due to COVID and needs for working remotely but City policy moving forward will continue to use this approach. All staff are moving to Office 365 software. INFO 12. There are issues with the existing council chambers security. Additional card readers should be added to create a secured area, armor shield should be added to the Council Chambers Dais. INFO 13. External cameras are needed to cover the front parking lot. There is one camera to cover the back parking lot currently. Additional cameras are needed to cover the courtyard area between the Library and City Hall. Cameras are typically procured and installed by City Staff. INFO 14. Verizon is the City’s cellular phone service provider. Service inside of City Hall has been good so far. INFO 15. Fire Station: 1. New cameras were recently added outdoors, indoor cameras are requested for interior spaces. 2. Fire station 2 has 2 cameras outdoors that were installed 3 years ago. 3. There are no in process IT upgrades at either fire station at the moment. INFO 651 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 16. Recreation Center: 1. Wireless access (WIFI) is not free to use when Rec Center space is rented. Wireless access points are in need of replacement. 2. There is not enough bandwidth currently for running wireless classes out of Rec Center spaces. 3. A camera for dance rooms to notify users or allow parents to watch dance classes is desirable. 4. No access control system currently, a system should be added if this facility will continue to be used. Access control is with physical keys only at this time. 5. Surveillance cameras are set up, more data storage space is needed if more cameras are added to the existing system. INFO Attachments: City of Chanhassen-IT Review Meeting – 9-10-21.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 652 City of Chanhassen- Facility Condition Assessments November 1, 2021 MEETING SUMMARY Subject: City of Chanhassen Facility Condition Assessment – IT/Technology Review Meeting Date: September 10, 2021 Time: 1:30 PM – 2:30 PM ATTENDANCE Name Group Role E-mail Cell Phone ☒ Rick Rice Chan IT-Technology rrice@ci.chanhassen.mn.us 612-xxx-xxxx ☒ James Howarth SK Architect ☐ Charlie Howley Chan ☒ Michael Pierson KA Facility Asmt Specialist Michael.pierson@krausanderson.com 612-503-6184 ☐ Dustin Phillips KA Project Manager matt.steffen@krausanderson.com ☒ Tim Kittila KA Fac. Asmt. Manager tim.kittila@krausanderson.com 651-587-7327 ☐ Jason Rentmeester KA Project Manager jason.rentmeester@krausanderson.com MEETING AGENDA 6.1 Goals and Objectives a. Complete a facility assessment of the following facilities: City Hall- 7700 Market Blvd. Fire Station #1- 7610 Laredo DR Fire Station #2- 6400 Minnewashta Pkwy Recreation Center- 2310 Coulter Blvd. Old Village Hall- 391 W. 78th St. b. Evaluation of physical condition i. Understand history of each site and structure prior improvements completed over timelines ii. Confirm age of materials, systems and equipment iii. Understanding life cycle expectations for current conditions iv. Identify damage or areas in need of maintenance c. Evaluation of system performance i. Understand if active equipment is operating correctly and at its highest efficiency 653 City of Chanhassen- Facility Condition Assessments November 1, 2021 1. Review operable assemblies such as doors, windows, etc. 2. Verify performance of mechanical, electrical, plumbing and fire protection systems (if present) ii. Understand performance of static assemblies 1. Verify performance of wall / roof insulation 2. Verify performance of building envelope to resist water and moisture transmission iii. Evaluate operational performance based on current use and space requirements 6.2 What budgets do you have planned for upgrades for the following facilities: a. Old Village Hall- no tech plans i. Possibly wireless? ii. Off Rick’s radar iii. Not on fiber plan for metro-net build out iv. Cradle point and switching- no city business happening there 6.3 General information: a. Rick’s tenure with City i. 25 years in August ii. With Fire department- very familiar with City hall and the two (2) fire stations iii. Did work with the Water Treatment IDF’s/MDF’s and Public works- network rooms in those facilities iv. Public works is the EOC- Secondary network – rebuilding that now v. Plant- primary back-up for servers (outside of City hall) vi. Office out of City Hall b. Surveillance notes: i. Two separate system between cameras and card access 6.4 City Hall a. General Notes: i. Walls are thin, people take cell phone calls outside of office areas ii. 1st Phase- had Cat 3 and Thin Net – 1. Replacing patch panels for 1st phase (Admin phase) 2. Already in progress iii. Card Access- HID Cards- replacing card readers, more secure, bluetooth enabled (started this year) iv. Transitioning from capital budget, to an internal service budget v. Does have a 5-year plan- all changing – account for software- hasn’t done that in the past b. Low Voltage Infrastructure i. LV wiring to end points ii. LV Wiring to Access Points iii. Wireless Access Points- Already been upgraded- ongoing iv. Exterior Wireless Access Points- Guest network will be locked down v. Fiber (internal- closet to closet)- Fiber Multimode closet to closet- would prefer to switch to chassis switch with new patch panels- not enough space in admin IDF area- if redesigned- near front entrance- would like to have a closet- CAT 3 Panels- mounted over mailing machines 654 City of Chanhassen- Facility Condition Assessments November 1, 2021 vi. Fiber (exterior)- Working on fiber ring around the city, with the MetroNet – waiving permit fees- bringing fiber into each city building- adding major buildings to that fiber c. Data Centers/Server Rooms i. IDF Closets 1. Admin Mailing IDF 2. Building/Engineering IDF ii. MDF Closets iii. Data Center/Server Room 1. Server room – repurposed, part of the old Library- have enough space- plumbing directly over the racks 2. Fiber terminates down there 3. Humidity and AC issues – shoots for 30-50% RH Depending on season 4. Migrating equipment to cloud d. Office Technology i. Conference room A/V Technology 1. Past a. Some funding for cameras b. Further ARPA money being spent for cameras c. Council meeting- Hybrid meeting configuration- 2. Rebidding the production system – Council Chambers 3. Conference rooms are good ii. Laptops- moved a lot of staff to laptop- better prepared iii. Phone/VOIP 1. Budgeting onprem system for hosted system iv. Moving to Office 365 1. Leveraging teams e. Signage i. Digital Signage (interior)- Internal displays- one (1) in City Hall- no one is looking at it. ii. Digital Signage (exterior)- City Sign- LED Sign will need to switch to graphical display- in front of Library, connectivity is fiber through library, wireless from library to sign- posed a problem f. Physical Security i. Card Access- Upgrades to Card Access- Would like to add doors to secure upper level from lower level 1. Card access in back areas of council chambers (Secured area- doesn’t exist) 2. Armored shielding of walls ii. Surveillance 1. Add external cameras to cover parking lots- limited coverage 2. Central courtyard- would like to add cameras to that area g. Cell Phone signal i. Does not have a problem with cell phone signal in buildings (Verizon) 6.5 Fire Station #1 a. Low Voltage Infrastructure- Upgraded last year, added coax- everything is wired i. LV wiring to end points 655 City of Chanhassen- Facility Condition Assessments November 1, 2021 ii. LV Wiring to Access Points iii. Wireless Access Points iv. Exterior Wireless Access Points v. Fiber (internal- closet to closet) vi. Fiber (exterior) b. Data Centers/Server Rooms i. IDF Closets 1. Network rack in lower level- no longer in use 2. Network rack in 1st floor closet ii. MDF Closets iii. Data Center/Server Room c. Office Technology i. Conference room A/V Technology- Setup like city hall, put in Crestron panels and automate if possible ii. Phone/VOIP – No phones, central PBX, will need to buy phones for building, have to convert to IP Phones d. Signage i. Digital Signage (interior) – N/A ii. Digital Signage (exterior)- N/A e. Physical Security i. Card Access – New readers being added this year ii. Surveillance – Added cameras – want to add some internal cameras (per the chief) f. Cell Phone Signal i. Lower level has poor coverage- has a booster, needs to be checked on functionality 6.6 Fire Station #2 a. Minimal IT Footprint- very little use- i. One analog phoneline ii. Fiber to building b. Low Voltage Infrastructure – No Wiring i. LV wiring to end points ii. LV Wiring to Access Points iii. Wireless Access Points – One (1) access point iv. Exterior Wireless Access Points v. Fiber (internal- closet to closet) vi. Fiber (exterior) c. Data Centers/Server Rooms – None- one wall mount only i. IDF Closets ii. MDF Closets iii. Data Center/Server Room d. Office Technology i. Conference room A/V Technology ii. Phone/VOIP e. Signage i. Digital Signage (interior) ii. Digital Signage (exterior) 656 City of Chanhassen- Facility Condition Assessments November 1, 2021 f. Physical Security i. Card Access- Card readers are getting replaced ii. Surveillance- Cameras are from last year g. Cell Phone Signal- No issues 6.7 Rec Center a. General- how much is city and how much is ECC SD? i. 1st gym is schools- 2nd gym is City ii. Rooms along the East Side of the building iii. Long term plan for building b. Low Voltage Infrastructure i. LV wiring to end points ii. LV Wiring to Access Points iii. Wireless Access Points- Budgeting replacement of wireless access points (Two (2) in gym, one (1) in exercise areas, two (2) in hallways) iv. Exterior Wireless Access Points- N/A v. Fiber (internal- closet to closet) - vi. Fiber (exterior) – Private fiber from century link from city hall- not enough bandwidth c. Data Centers/Server Rooms – One (1) wall mount in City office- switches- wiring to other rooms, not used very often – people that rent the space, use the wireless i. IDF Closets ii. MDF Closets iii. Data Center/Server Room d. Office Technology i. Conference room A/V Technology ii. Phone/VOIP – CIP Licensing e. Signage i. Digital Signage (interior) – One (1) display that connects for CC Television in lobby, board gets used for notifications ii. Digital Signage (exterior) f. Physical Security i. Card Access – None- wants to add, not budgeted ii. Surveillance – Yes, on milestone system, add some storage space, expanded per utility expansions g. Cell Phone Signal- No issues 657 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. The purpose of the meeting was to review the draft facilities assessment report information produced as a result of the site tours and facility assessment work. Tim Kittila (Kraus-Anderson) provided a brief overview of work complete and reviewed content in the assessment spreadsheet tool. INFO 2. Charley Howley (City of Chanhassen) requested that any items observed in the xcel list that are building code compliance violations be coded or highlighted so that they can easily be identified and addressed with higher priority. KA 3. City noted that all project work should be shown as beginning no sooner than 2023 due to the schedule for the current 2022 budget and City process. The City may elect to do some project work in 2022 but for budget and planning purposes, 2023 start date should be shown in the spreadsheet. KA PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 10/28/2021 1:00-4:30pm OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Courtyard Conference Room SUBJECT Facility Assessment Draft Report Review PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Charlie Howley, Director of Public Works / City Engineer Jodi Sarles, Parks & Recreation Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Tim Kittila, KA Dustin Phillips, KA Jason Rentmeester, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 658 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 4. Since much of the work could be done immediately, the City will need to review and work on their strategy for funding and grouping the potential work identified. INFO 5. SK / KA noted that this meeting is a very detailed look at information from the process. While helpful to review to confirm this information is correct the team recognizes that the City Council presentation and workshop session will need to be a much broader summary and “big picture look”. SK/KA 6. Review of Fire Hall #1 – Assessment Spreadsheet comments – see note 7 - 18 INFO 7. Irrigation items listed, Don Johnson requested that the City confirm if irrigation work is already bundled in a future parks project. City 8. Kraus-Anderson noted that cracks were observed in the hose tower and recommends that a structural engineer review that condition further (sometime in 2022). INFO 9. Replacement of Kalwall skylight panels is recommended. KA noted that this is a proprietary product. INFO 10. City noted that an LED lighting replacement was completed after the initial facility assessment walkthrough. Almost all light fixtures were replaced except for a few locations. INFO 11. Rust on the metal column near the Captain’s Crew Room and Office was reviewed. It was noted that this was the result of a prior roof leak. See item 27 in the report. INFO 12. Ceiling tile replacement was reviewed. Don Johnson noted that previously the ceiling tiles were repainted instead of replaced. Due to the low cost, the team agreed to budget for replacement. INFO 13. Racquetball court lighting was not upgraded as a part of the LED upgrade project but does need to be done. INFO 14. Epoxy floor cost estimate was provided by the City Fire Department +/- $36,000. INFO 15. Item 87 – Don Johnson noted that the upgraded SCBA equipment does not need to be next year but should be added to CIP 1-3 years further out. INFO 16. Destratification fans need to be added to bay 4 and 5, they were not added in prior work. The existing fans should be upgraded to larger sizes / larger air volume. INFO 659 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 17. Roof Top Unit (RTU) review – There should be 2 units that are relatively new from a recent 2020 replacement project. INFO 18. The hose tower does need lighting improvements, this was not addressed in the recent LED replacement project. INFO 19. Review of Fire Hall #2 – Assessment Spreadsheet comments – see note 20 - 22 INFO 20. Item #122 – Furnace age is uncertain; it appears to have been replaced. The manufacturer label indicates Goodman brand equipment. INFO 21. Don Johnson noted that the City should review possible options for the future re-use of Fire Station #2. Renting to Ridgeview to provide 3 bays for EMS services seems like a good option to consider. The City may need to invest some money to bring it up to modern standards and then lease the facility to them? City to review options and longer term planning for Fire #2. City 22. The City should consider removal / decommissioning of the existing hose tower. The current ladder has been identified as a hazard and has been marked with caution tape not to be used. City 23. Review of Recreation Center – Assessment Spreadsheet comments – see note 24 - 34 INFO 24. If anything is shared the costs are typically split 76% school / 24% City. INFO 25. If items are purely for the City then they typically incur 100% of the costs. INFO 26. Site drainage – It is recommended to review the site and drainage with a civil engineer to determine the best route for managing storm water 1. The City needs to better understand how this impacts master plan options for the future work. What if the City sells back to the district? INFO 27. Asphalt skating rink floods and has heaving issues – ADA concerns with the site were identified. INFO 28. The warming house building wasn’t addressed during the school tuckpointing project. INFO 660 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 29. Expansion joints and control joints were done for 2021, this project excluded the warming house so that building is original to 1995. INFO 30. Ballasted EPDM on the warming house needs replacement but the standing seam metal roof should have a 50-year life so it is likely ok for now. INFO 31. Locker count was requested: 100 lockers estimated for City Recreation center locker room areas. INFO 32. Moveable wall – issues with bottom not attached and kids damaging it. The final solution should be a permanent wall in place of the existing broken operable wall. (50/50 cost split is estimated by City Rec staff) INFO 33. Divider walls in meeting rooms are under construction – This is a 2021 project replacement. INFO 34. Fitness room A221 and adjacent aerobic studio room – need better fans / upgraded air circulation. INFO 35. Review of Old Village Hall – Assessment Spreadsheet comments – see note 36 - 37 36. This building currently has a $2000, 2 year lease to the Historical Society. INFO 37. The City does not desire to classify this structure as historic, there is no interest in pursuing grant funding or having limitations due to a historic status classification. INFO 38. Review of City Hall – Assessment Spreadsheet comments – see note 39 - 59 39. Verify how the overall costs for deferred maintenance compares to possible master plan options – remodel / partial addition / full new building. SK/KA 40. Lorie – Please add entrance numbers / labels for where the issues are listed for exterior items in the spreadsheet. KA 41. Water on the lobby area floor – HVAC / humidity issue. INFO 42. AV is handled separately – CIP funding covers that currently. 1. AV room for council chambers is on the list but with no dollars appropriated. INFO 43. Lorie – furniture age should not be included in deferred maintenance – all items could go into a projected FF&E budget – what would it cost to replace all furniture per building / department? INFO 661 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 44. Senior center countertop was recently replaced. INFO 45. Lower level ACT – leave on for future replacement as a part of possible remodel projects. INFO 46. Wet bar area is currently in ok condition, take off long term planning. KA 47. Commercial kitchen – works well as-is – potential for appliance upgrades, exhaust fan may not be working correctly when they are cooking (smoky during use)? 1. Charlie will check on when the kitchen was installed / upgraded? (email from Charley Howley confirmed 11/12/21 this project was done in 1997) INFO 48. Funds allocated for finishing the storage area should be addressed in the master plan analysis and not a part of the deferred maintenance budgeting. KA 49. Update and confirm the costs associated with fixing the moisture intrusion at the lower-level restrooms. KA 50. Water leak at elevator stair was fixed by Kevin – roof repair needs to track and take care of this, water dripping from roof penetration area. INFO 51. Charlie – high density file storage – include demo costs, this is a city project to be done relatively soon – 3 areas total in the existing spaces. KA 52. Combine act repairs to all levels instead of multiple line items – Charlie. KA 53. Evidence room – no proper ventilation – add costs for ventilation system that is necessary – Kevin. KA 54. Entrance bathrooms were updated with touch free fixtures recently 2020 – other items are original 1. Long term – upgrade public restrooms to hand dryers INFO 55. Kevin and Charlie – confirm annual maintenance costs for elevators. 1. Controls upgrade will be required in the next few years, hydraulic pump. 2. (Email from Charley Howley confirmed 11/12/21 it goes up a little every year, about $20, but 2021 was $675. We had service done in 2018, for a fee of $1660.) City 662 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 56. Fire protection system – needs to be addressed now – Kevin estimates 2022-23. INFO 57. Possible ventilation issue on very humid days? Charlie indicates that this needs to be captured to address staff comments and from seeing the obvious impacts on the building. INFO 58. (black heating equipment) Extra-large furnaces – labeled as boilers – City is in the process of getting pricing for this replacement – 50,000-60,000 estimated? INFO 59. Kelly – can we fix the acoustic issues? Is that cost included? 1. Team can review existing drawings to determine how the existing walls were constructed and determine possible options to improve acoustics. SK/KA 60. Kraus-Anderson will provide an online link for the City to further review and comment on the facility assessment spreadsheets in more detail as they are further updated and refined. KA 61. User survey results have been received and will be evaluated. SK 62. (email from Charley Howley confirmed 11/12/21 Fire Station #1 parking lot was last chip sealed in 2015.) INFO Attachments: None. These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 663 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 1:00pm-1:30pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: city Administration, communications, & it Department 1. Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections 2. Location(s) – 10 min. a. Current uses / limitations based on where your department works b. Are there opportunities for efficiency based on shared space / equipment c. Desired adjacencies i. Within department ii. With other departments 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: Extra desk in server room, and storage area 1. Ideally working staff could be consolidated into a single area. City admin – small conference space for City Admin 2. Similar in size to planning conference room a. Acoustic issues with shared spaces. b. Sharing with other departments would ok. c. How rooms are reserved creates some issues with scheduling. d. Virtual meeting has increased conference room uses – there is a need for monitors and virtual meeting software. 3. Quantity of conference spaces and acoustics are really the main issue. 4. Academic development - needs a manager sized office space. 5. IT staff grouped is preferred. 6. Communications grouped is preferred. 664 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 7. Middle Admin Area – not enough privacy or separation a. No private space for personal / work phone calls – phone room / acoustic problems 8. Staff break room – separate from your work from your break room space a. Possibly would be used more if the space was nicer. IT staff – projects 1 additional staff in 5 years – 2 total in 10 years HR – function – 100% full time dedicated to City departments – confidentiality Currently no policy in place for people to work from home 1. Need more physically separated offices 2. Physical proximity to other departments – not necessarily important for IT or Admin 3. City Admin – is really not important for public interface a. Internal focus for this department 4. Difficult time directing the public to other departments that need to be accessed by the public 5. Reception needs to meet with and direct visitors to other areas 6. Council chambers – hold 100 - 150 people? a. Verify current size b. Doesn’t adequately convey that staff and council are on the same team due to existing seating arrangement 7. Departments are very silo’d currently – not a lot of opportunities for mixing 8. Site access and main entrance are an issue, think about ways to improve wayfinding and identify where the front door is. a. Entrance should be clearly identified from the streets / access points 9. Elderly and mobility challenged people have a hard time finding their way in or usually end up at the wrong entrance. 10. Location of the elevator – not ideal for all users, long path and difficult to find when entering on the lower level. 11. Loading dock not existing now, admin supply deliveries aren’t well coordinated. 12. Communications – works the most with Parks and Recreation need to be next to them a. Laminator is up front b. Large format plotter in engineering or building departments i. Could we have one for our work area or be closer to that equipment? ii. Layout space for working with large posters and paper? c. Drew – video needs for green screen room i. Helpful for videography communications 11 attendees invited to meet + Charlie and Kevin Admin, Communications, + IT Departments. 665 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 1:30pm-2:00pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: Finance Department 1. Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections 2. Location(s) – 10 min. a. Current uses / limitations based on where your department works b. Are there opportunities for efficiency based on shared space / equipment c. Desired adjacencies i. Within department ii. With other departments 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: 1. Assistant finance director needs an office a. Payroll – needs privacy b. Needs some private meeting space 1-3 small group discussion 2. New position – financial analyst a. Open work station ok 3. Longer term – 1-2 people in 5-20 years 4. Work stations a. Future need for 2 screens b. Storage room holds confidential documents, safe and cash i. All storage within their department boundary c. Utility bill, assessments d. credit card payments for other departments i. Potential change to one stop model – instead of processing other departments payments for them? 666 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. e. Change role of main City reception desk to accept and process payments f. Would like to be near front desk / and public entrance 5. Building department payments = number 1 highest volume a. Engineering requests second b. Parks and Rec third – Rec center membership fees, fitness center cash, c. Planning foruth d. Very small fees and processing for admin – very rare i. Notary payments e. Accounts payable for City admin – electronic i. Updates to manager – f. Conference room for Finance would be great i. Add seating and video screen to Kelly’s office – 2-4 people 6. Staff break area – this is a need for this department 7. Open space is ok for open office workers 8. No copier in finance a. Printing sensitive documents, should not be in shared areas if possible i. Currently using the admin copier most of the time ii. Copier and printer nearby is very important 1. Still printing utility bills and checks a. Dedicated printer for these 9. Acoustic privacy is a major issue for all spaces a. Walk through the manager office is an issue too, not a big deal for Kelly 10. Security issues with exiting and safety for staff and public interface. 4 attendees + Charlie + Kevin 667 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 2:00pm-2:30pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: building Department 1. Attendee Introductions 2. Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections 3. Location(s) – 10 min. a. Current uses / limitations based on where your department works b. Are there opportunities for efficiency based on shared space / equipment c. Desired adjacencies i. Within department ii. With other departments d. Constituent access needs 4. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: This is the main entrance to this area for services Current plan is to move the copy area to where file storage is located Contractors and architects meet in the middle conference room 1. Conference room for 6-8 people a. Staff meetings b. Precon meetings c. Courtyard conference room used a lot as well d. 10% of people come in for public safety looking for sheriff’s office e. License bureau is an issue 2. Currently 6 workstations in the open work area a. County assessor has a 6th work area b. 4 cubicles in use 668 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. c. Next month adding 1 staff d. Department unlikely to grow in the next 10 years i. This would only change with a policy change or e. Office acoustics next to toilet area is an issue i. Needs better sound control between work areas ii. Glass walls with window blinds f. Fire department relationship is advantages – review with fire marshall is common and concurrent g. Engineering and planning are also important to be nearby i. Department heads for planning and building talk regularly ii. Shared uses would make sense if they can be organized that way h. Moving the evidence room is recommended i. If online plan review moves forward, then fire relationship is not as important i. Online plan review – in less than 5 years j. If convenient – shared plotter room with engineering would be good. k. Private entrance and exit is very important for inspectors to come and go throughout the day l. Possibly move conference to where open work room is i. Move building officials office to where plotter is ii. Move plotter to bathroom corner m. With change to online permitting, that has changed and reduced constituent access. n. Solicitors permit is the highest use. o. Messy contractor entrance – sometimes ok to separate that from the general public 8 attendees + Charlie and Kevin 669 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 2:30pm-3:00pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: Planning Department 1. Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections 2. Location(s) – 10 min. a. Current uses / limitations based on where your department works b. Are there opportunities for efficiency based on shared space / equipment c. Desired adjacencies i. Within department ii. With other departments 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: Acoustic issues in conference room 1. Too far from public area – reorganize so that they don’t have to go too far into the staff areas a. Conference size needed is typically 2-6 people 2. Confidential info being heard 3. 2 offices without windows – provide daylight if possible 4. No floating space for additional staff a. Intern is sometimes added and needs a space to work in 5. Priority adjacency a. Engineering – development reviews b. Building department c. City admin 6. Department manager adjacency is important a. Need to be next to city manager and assistant city manager 670 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. b. Meet with Charlie Howley (public works) c. Meet with Building official 7. Jill – arborist – stay at city hall a. Administering grants – working with multiple departments b. Uses a city vehicle on a regular basis 8. Building storage a. Planning – a few shelves down there along with equipment i. Scheduled programming or seasonal items ii. Map storage iii. Senior commission – some parking signs at the public works facility 9. Currently sharing copier and printing in City Admin 10. Sharing public computer 11. Lunch room / staff area a. Planning refrigerator is in the conference room right now b. Lunch smells in the staff areas are undesirable 12. Staff support person for planning and Jill’s role (“Senior administrative assistant”) a. Jean – sits in the City admin open office area b. Planning, courtyard and fountain all adequate space for planning department 13. Accessibility – a. Elevator location and the difficulty with getting b. Perceived as a deterrent to visiting City services c. Senior center access from lower parking lot only d. Stairs in main area – check rise and run i. Assessment indicated treads are e. Pedestrian walk way conflict with sidewalk at parking ramp area Kate Aanenson oversees both planning and building 5 attendees + Charlie and Kevin 671 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 3:00pm-3:30pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: Parks & Recreation Department 1. Parks & Rec Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections c. Recreation System Plan 2. Location(s) – 10 min. a. Current uses / limitations based on where your department works b. Desired adjacencies i. Within department ii. With other departments iii. Constituent access c. Alternate City owned buildings or consolidations? i. Senior Center 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: City Hall spaces – more storage space would be good Program preparation area is too limited and difficult to plan ahead for those events. 1. 2 full time seasonal staff every summer a. 2 people working together in a single cubicle space when this happens 2. Building storage – in the bathroom hallway storage room is where a lot of seasonal parks and recs items are piled up. a. Elevator – lack of clear route from storage b. Acoustic privacy is really challenging 3. Plan ahead for future growth a. 1 additional rec supervisor in the next 1-5 years 672 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. i. Unlikely to grow much more than that 4. Management heads work with each other often / adjacency is important 5. Often work with Finance 6. Communications department is very helpful to work together with them and plan for big campaigns and programming a. Communications does all of Parks&rec printing, social media, flyers, graphic design 7. Benefits to keeping connections with City Hall – a. Jodi comes a few times a week to meet and pickup items i. Mary (Senior center coordinator) ii. Senior center is a subgroup of park and recreation 8. Interviews for seasonal staff / reps / parents a. Current shared spaces are too big for small meetings interviews b. 1-4 person department conference 9. More storage spaces – better adjacency to storage would be helpful if possible 10. Loading and unloading is difficult but could be better a. Van loading for off-site events b. Loading dock would be desirable Recreation center: 11. More turf areas would be helpful 12. No football field for Chanhassen 13. Cricket is a desired game, no dedicated space for this currently 14. Fewer dedicated baseball fields 15. West side school parking is shared and used on the weekends a. Parking for far west field uses is encouraged to spread out traffic and cars 16. Second gym court is desired a. Pickleball interior space is needed, more time would be helpful and meet the needs 17. Meeting rooms are used for additional programs a. (yoga, fitness and other dance activities in these meeting rooms at times?) b. Meeting rooms 1-4 numbered from south to north 18. Volleyball is underserved and they could serve other community programs if more space was provided 19. Fieldhouse for indoor activities would be desirable 20. Current rec center doesn’t meet the current needs a. No alcohol is allowed on school campus / this limits activities and rentals 21. West of Lake Ann Park has been considered as a possible future community center site a. 110-120 acres may be available near Lake Ann 22. Acreage for proposed new rec center needs to be determined a. 40 acres is the City’s current estimate 23. Wetland area at existing site – civil site study is recommended and would help understand the flooding problems with the existing shared school district site a. Major issues with stoops heaving is due to poor soils b. This has been a challenge for the school district property as well 673 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. Parks Maintenance operates out of the Public works facility Attendees: Jerry Ruegemer, 2 Assistants (Pria and Mitchell), Jodi Sarles Mary Blazanin – runs the senior center Charlie and Kevin 674 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 3:30pm-4:00pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: Engineering Department 1. Engineering Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections 2. Engineering location – 10 min. a. Current uses / limitations based on where your department works b. Desired adjacencies i. Within department ii. With other departments c. Alternate City owned buildings? How would your day to day change if you were moved out of City Hall? 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: 1. No space for expansion 2. Typically 3 summer seasonal interns – they usually fill into the open office areas a. Dual public window for services – really only one needed b. Public discussion happens at the window i. Daily activity multiple times a day ii. Keeping the public out in the corridor / window area is desired c. +1 staff FTE in 5 years d. +1 more in 5-15 e. Plan for 3 seasonal intern staff f. Conference room size ok for the department g. Work area – i. Printer ii. Plotter 675 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. iii. Scanner iv. Worktable v. Open air – noises from copy room vi. Ventilation for copy functions is needed h. Exit access to public vehicles is not immediately adjacent i. Engineering i. Work with planning more than building department j. Redundancy in copiers and plotters i. In case there is a technical problem with either one this is helpful ii. Other issues with sharing equipment were discussed iii. Plotter not used as much as it used to be used 1. Admin using the plotter more than engineering k. Police and finance don’t need to be near engineering? i. Fire doesn’t work with engineering very often ii. Administration not necessary to be too close to engineering l. Should engineering be at public works? m. Moving this department to public works was discussed. i. Public works superintendents often come to city hall to work with engineering ii. Collaboration on planning and design with public works 1. Day to day activities are independent of engineering 2. Construction managers job would be better if public works was closer? iii. Dennis – GIS expert 1. Works with public works often – at least once a week? 2. Lots of interface with staff on a day-to-day basis 3. Does work with planning and parks but not as much as engineering n. Some storage used in the building storage, mostly just shelving i. Storage lockers for equipment 1. Boots, hats, helmets a. Storage similar for public works gear? o. Have one shared office at public works for touch downs or part time use of the facility p. Kitchenette is not necessary, a shared staff room would be good to have though i. Shared break room q. Wall space for hanging up maps is desired r. Restroom access i. Not great for engineering department 1. Original restrooms were converted to a work area 7 attendees + Charlie and Kevin 676 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: City Hall – Fountain Conference Room Meeting Time: 4:00pm-4:30pm, November 29, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: Fire Department 1. Fire Station Program areas and functional requirements - 10 min. a. Department space needs i. Are there physical spaces needed to support your work? ii. Are there physical spaces in your department that are not needed? b. Projected staff growth by department: 5, 10, 20 year projections 2. Fire 1 location – 10 min. a. Current uses / limitations based on where your department works b. Desired adjacencies i. Within department ii. With other departments c. Fire study proposed locations d. Alternate sites 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: Recent changes to City Hall organization: 1. Fire chief moves NW corner with a small meeting table a. Fire Marshall in Don’s old office b. Anna and 1 other moved into SW office c. Sheriff’s office adjacency – not necessary to be together 2. Department head adjacency question needs to be reviewed with Laurie a. Prior city manager had 50/50 need for fire chief to be in City Hall 3. Fire 1 – parking is pretty good now a. Day to day is not needed to be as big as it is now 4. Giving up site area at fire 1 may be problematic a. Second floor would be desirable to maintain site programming 5. Station 3 site is not big enough for centralized station 6. Next year – add 2 FTE for fire department 677 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. a. 10 years 15 total staff – 4 on duty 7. 4 staff offices would need to be added to Fire one if city hall is no longer used for Fire staff. 8. Delete racquetball court and turn it into 1st floor admin spaces was discussed as a possible option. 9. Lower level east side storage 10. 4 crew rooms were discussed, maybe move these to a more private location 11. Front office deliveries use the main door. Public entrance existing but there is currently not much public interface. 12. Site discussion: a. Lake Ann site is preferred by Don for future centralized station. Better central location and better access to NW corner of City i. SW corner parks and rec shed location was discussed as a possible option. b. Public works consolidation site is a good idea and could work as well. i. Access road to Audubon road would be needed. ii. Fire specific access to highway 5 could be provided. 13. Skate park next to fire #1 a. Could be moved or consolidated with new recreation center? 14. Fire #3 – 10 years+ in the future a. This depends on how fast south end of the city would develop and when will there be a need to expand fire coverage to this area of the City. b. Fire 3 station is expected to be similar to Fire #2 program / building size. c. Ridgeview ambulance services is a possible tenant if fire 2 is changed into an ambulance facility instead of fire station. Secured facility – lock down at public works with Fire department was discussed as a possible possibility with a combined public works approach. The City does not currently have any options if a City lock down situation arises. 4 invites + Charlie and Kevin 678 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. The purpose of the meeting was to review the in-process work and discuss the user engagement survey information collected. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 12/02/2021 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT Project User Survey Review PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Kate Aanenson, Community Development Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Rick Rice, IT Manager Tim Kittila, KA Dustin Phillips, KA Jason Rentmeester, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 679 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 2. Survey response rates were reviewed and discussed. Perceived rating of building condition was compared to each building’s FCI rating. The following groups were reviewed: 1. City Council: low response rate, generally perceived buildings to be lower than their FCI rating. 2. City Partners: average response rate, generally perceived buildings to be slightly lower than their FCI rating. 3. City Staff: Good response rate, generally perceived buildings to be close to their FCI rating except for Fire facilities which were much lower. INFO 3. Individual responses were reviewed, and general comment themes were identified. City staff noted that some comments should be considered only in the context of their response rate / low sampling size. INFO 4. Planning and an outline agenda for the upcoming City Council meeting was reviewed. City staff requested that the FCI information be presented within the context of the assessment process and include both the positive and negative data identified. INFO 5. The downtown vision plan and potential opportunities for revised or relocated facilities was reviewed and discussed. INFO 6. The senior center programming was discussed and the pros and cons of whether it should remain a part of the City Hall or be grouped with the Recreation Center / Community Center should be considered in the master plan process. INFO 7. City requested that comparison data (to other similar sized cities) be included to help inform the Council of how the current facilities measure up to other metro city facilities. INFO 8. The Council workshop session should focus on gathering Council opinions on the current building locations, reuse or possible relocation options. INFO 680 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 9. The committee hopes to hear from the Council their opinions on what’s next for the City. The assessment data should inform: 1. Where can we make the most impact now? 2. Identify needs vs. wants and prioritize possible projects. 3. Understand the costs of maintaining, operating, and relocating staff during remodeling in comparison to the costs of new construction. INFO 10. Each City attendee was encouraged to share their goals and thoughts about what is most important for their role / department. Attendees are encouraged to share additional comments by communicating through Charlie Howley to the design / assessment team. INFO 11. Meeting next steps: 1. Next meeting is 12/13/2021 to review and prepare a draft presentation for the Council workshop. SK / KA Attachments: 2021_12_02_CFPS_ProjectUpdate.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 681 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. AGENDA PROJECT: City of Chanhassen Facilities Planning Study: 7700 Market Boulevard, Chanhassen, MN 55317 Snow Kreilich Project Number: 2021.10 Meeting Location: Virtual – MS Teams Meeting Meeting Time: 1:00pm-1:30pm, December 7, 2021 City of CHANHASSEN: FACILITIES PLANNING STUDY: Senior center Department 1. Program areas and functional requirements - 10 min. a. Senior Center space needs i. Are there physical spaces needed to support your department’s activities? ii. Are there physical spaces in the Senior Center that are not needed? b. Projected staff growth by department: 5, 10, 20-year projections c. Projected change in users: 5, 10, 20-year projections 2. Location(s) – 10 min. a. Current uses / limitations based on where the Senior activities are located b. Desired adjacencies i. Between other activities ii. With other departments iii. Constituent access c. Alternate City owned buildings or consolidations? i. Community Center 3. Questions / Comments – 5 min. END OF AGENDA Meeting Notes: Section north of woodworking area – 2 shelves used for storage - Woodcarving is the program for Seniors, should not be referred to as crafts - Senior commission – City committee that oversees needs for those folks 55 and older o Senior commission meets monthly, and they meet in the fountain conference room  Transportation, services, policy makers o Senior center is a subgroup of the senior commission o Maple corner room vs large space on east side  Use based on size of programming · Any groups larger than 20 people use the east side room 682 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. · Maple room is more like a living room space o 4-18 people is the group size for this area  Maple room office was also being used for small crafts and also for small groups and small meetings o 60 people max in the City hall spaces  2-3 events per year require using the recreation center when the attendees are greater than 60. · Other events occur throughout the year some events have an attendance cap and some people end up on the waiting list · All supplies that are in city hall need to be transported to the rec center under this circumstance o Kitchen  Still viable, important for uses  No decision on congregate dining  Food is currently prepared in Waconia · These meals are packaged and brought to city hall and then brought out (delivered) to home bound seniors  City is surveying and checking in with seniors to find out if there is interest in City provided meals o Expanded woodcarving shop space  Access to larger tools and equipment for woodworking  Wood carving has an intergenerational component  Musicians practice a few times a week o Population of seniors is going to increase in the city  Wider range of people using and attending senior programming · Educational programs, not just social activities such as bingo and cards · Younger people attending with parents to learn how to support them o 2030 is the projected date for peak senior populations in MN  10,000 individuals turning 65 per day until 2030 o Front space looks a lot like a “typical” senior center  Younger seniors may want more active programming, multi- generational programming  Active seniors are also hanging out at the rec center o Pros and cons of putting the senior center in the lower level of city hall  Proximity to the emergency staff (in case of emergency situations)  Other staff upstairs can always help if the senior center coordinator needs help  Use of basic resources that are provide by other city hall departments – shared resources instead of a standalone building  Mary · Feels isolated by being in the lower level, extra help is not always easy to get · Acoustic separation is a benefit of being on the lower level o Location – the concentration of people 55+ influenced the location choice  Highway 5 was viewed as a barrier, many individuals want to stay north of highway 5 683 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail.  Many seniors do walk to the current location at City Hall · New venue apartments do have retirees living there, within walking distance o Combined community center would be a huge improvement and make a lot of sense for combining rec services and senior services  Programming can be limited because there isn’t enough staff support  Part time help staff to run programming could help improve and better use the senior spaces · Combined with Jodi staff sharing could greatly help o More tech focused – active lifestyle after retirement  Better pairing with active spaces at the recreation center o Limitations of an aging population  How do we address visual decline, loss of mobility, transportation? 684 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. The purpose of the meeting was to review the in-process work and discuss the content to be shared at the City Council workshop. INFO 2. Tim Kittila (Kraus-Anderson) reviewed the assessment information summary that would be shared at the Council workshop. INFO 3. Parks & Recreation noted that the location of the Senior Center is important to the Council and if a potential relocation is proposed it needs to be explained correctly to ensure the benefits of that idea. INFO 4. Fire Department requested that the information related to Fire Station 1 be explained to reiterate that alternatives and further exploration will occur in the next phase of work. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 12/13/2021 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT City Council Workshop Draft Review PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Kate Aanenson, Community Development Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Rick Rice, IT Manager Tim Kittila, KA Dustin Phillips, KA Jason Rentmeester, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 685 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 5. The Fire #1 slide should be checked to confirm that the costs and FCI data shown are correct. INFO 6. Add a summary of cost data for 5 and 10 year expenditures to the charts to help explain the next steps and long term costs for each facility. KA 7. Fire Department noted that the alternate uses for Fire Station 2 haven’t yet been introduced to the council and should not be included in this presentation. SK / KA 8. Review and confirm the site boundary for the Recreation center is correctly shown. SK 9. Recreation Center: 1. A refrigerated outdoor rink is desired at the existing outdoor ice rink area. 2. Increase parking is a current need. 3. Acoustics issues are present at the rec center. 4. An indoor walking track is desired. 5. A splash pad in a park is more likely than a pool facility (either indoor or outdoor). 6. Building additions should increase gym and fitness spaces. INFO 10. Change out warming house storage room photo for presentation. SK 11. Sheriff’s department should be listed as a user with future staff needs and projected growth. SK 12. Staff recommend reducing discussion about potential other locations for facilities for this meeting. SK / KA 13. Use this presentation as an update on what’s been done and focus on sharing what will be done next. SK / KA 14. Combine KA / SK presentations into a single format to reduce duplicate information. SK / KA 15. Meeting next steps: 1. Next meeting is 1/7/2022 to review the final draft presentation for the Council workshop. SK / KA 686 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. Attachments: 2021_12_13_CFPS_CommitteeCheckIn.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 687 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES JANUARY 10, 2022 Mayor Ryan called the work session to order at 5:32 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm (via Zoom), Councilman Campion (via Zoom), Councilman McDonald (via Zoom), and Councilwoman Schubert (via Zoom). COUNCIL MEMBERS ABSENT: None STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Kate Aanenson, Community Development Director; Charlie Howley, Public Works Director/City Engineer; Kelly Strey, Finance Director; Jerry Ruegemer, Park and Recreation Director; Rick Rice, IT Manager; Don Johnson, Fire Chief; and Kim Meuwissen, City Clerk. PUBLIC PRESENT: James Howarth, Snow Kreilich Architects Tim Kitella, Kraus-Anderson FACILITIES STUDY PRESENTATION AND DISCUSSION Public Works Director/City Engineer Charlie Howley introduced James Howard of Snow Kreilich Architects and Tim Kitella of Kraus-Anderson. Mr. Howard introduced and presented the facilities study PowerPoint. The presentation agenda included an Executive Summary, Review of Facility Assessment Process, Summary of Information for each facility, Next Steps, and Questions/Discussion. A team process and timeline slide was presented which included two phases: Inventory and Assess Needs; and Synthesis and Concept Tasks. Mayor Ryan asked for clarification of the evaluation process. What is included? HVAC system, roof, structural integrity of the roof, etc? Howarth stated practical and physical components of all of the facilities, user engagement surveys of City Council, Staff and City Partners that work in the facilities, identify perceptions of how people think about the buildings and how that is compared to the Facility Condition Index (FCI) rating. Tim Kitella provided an overview of results. Details can be found online. For the next 10 years it is about an $8 million investment for all five facilities. The facilities are structurally sound and adequately maintained. He reviewed the results for each of the five facilities: • City hall has considerable adequacy issues that may complicatereinvestment for its intended use based on the original design. • The Recreation Center is unable to meet the growing demand andshifts of current recreational needs for the city population. • Fire station #1 has limitations for space, but overall facility in fair condition. 688 City Council Work Session Minutes – January 10, 2022 2 • Fire Station #2 may no longer serve the city in a beneficial manner for its intended purposes • Old Village Hall: Limited investment, serves current needs. The facility assessment process included work completed September-December of 2021, identified deferred maintenance items, transferred knowledge, and developed 10-year plans for all five properties. A detailed review of each facility was presented which included site overview, building/interior, user comfort/operational efficiency, space utilization/layout, projected growth, and projected expenditures. Mr. Howarth explained the deferred maintenance costs of each facility in 5 and 10 years. A summary comparison and review of all five facilities was presented which included priorities in present day dollars. The master plan process and next steps include the following: • Evaluate current and potential alternate locations for Facilities • Explore options to accommodate future needs and changing demographics • Identify City goals for sustainability and operational efficiency • Generate cost estimates for alternatives that can be compared with Facility Assessment cost data to inform City long term financial planning and investments Phase two will occur during January-March of 2022 which include synthess and concept tasks with a summary of the results available in March/April, 2022. The City Council asked the following questions: • Why was the Public Works building, Library and water treatment plants not included in the study? Howley responded that these buildings are fairly new and there is no need for space planning. These facilities were specifically not included in request for proposals (RFP). • Who is the Public Works committee? Howley replied that the committee consisted of department heads. • How much of deferred maintenance is in the CIP? When will feedback come? Howley replied that five items have already been identified in the CIP. The operating budget covers ongoing maintenance. Deferred maintenance outlined in the study is not covered in the CIP. We will learn as we move forward and adjust future budgets. Finance Director Strey provided information on future budgeted amounts for building maintenance. A plan will be made in the 2023 budget process. • Next phase is to evaluate what’s currently in CIP, what’s worth making the investment versus doing something entirely different on a larger scale? Howley replied that it depends on decisions to be made about each facility, i.e. do we need to keep Fire Station 2? If not, then it will not need to be included in the CIP. At the Strategic Planning Session scheduled for January 31, 2022, facilities will be reviewed and discussed. There will be another check-in with Council in the future before finalizing the document. 689 City Council Work Session Minutes – January 10, 2022 3 FUTURE WORK SESSION SCHEDULE 01/24/2022 – Discuss Assessment Policy Updates, Discuss Commission Vacancies 01/31/2922 – Strategic Planning Session 02/14/2022 – Active Shooter Training Presentation, Electric Vehicle Charging Station Proposal 02/28/2022 – Commission interviews 03/14/2022 – Commission interviews and City Manager performance review 03/21/2022 – Facilities Study discussion 04/11/2022 – ARPA Discussion 04/25/2022 – Public Safety Staffing Update The meeting adjourned at 6:51 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 690 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. City Hall Parking requirements were reviewed. Planning department will confirm zoning code requirements and projected parking needs for City Hall. City 2. Skate park area could be considered for parking area and the skate park could be relocated elsewhere to a City Park or the Rec Center. INFO 3. Parks & Recreation noted that supervision of the skate park is important and having it near City Hall helps with that. INFO 4. Many people use the current parking lot access road to cut through the City site which is unsafe. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 2/23/2022 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT City Hall Review PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Matt Unmacht, Assistant City Manager Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Kate Aanenson, Community Development Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Rick Rice, IT Manager Tim Kittila, KA Jason Rentmeester, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 691 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 5. The green space around City Hall (especially north) is well used by Parks & Recreation for events like the 4th of July celebration and having space for those functions is important. INFO 6. Staff noted that ISD 112 is considering building a new 2 story school on their field area and demolishing the existing building north of Fire 1 which would change the site around City Hall. INFO 7. Existing construction documents from City Hall should be reviewed to confirm if the structured parking was built to support a second level of parking. SK / City 8. Plans show a pedestrian connection between a proposed revised City Hall and the Fire 1 building. Staff questioned if the pedestrian path would be used much or if it should be reduced or eliminated. INFO 9. Adding a dedicated Police Department is possible in the far future and is likely not appropriate for considering at this time. INFO 10. The post office site across from City Hall is on leased property and is expected to remain (until the lease expires) for at least another 10-20 years before that land could be considered for redevelopment. INFO 11. Moving City Hall to a new campus out of downtown is a big change to the current Downtown Vision Plan. There are a number of shared uses with the Library that make sense for City Hall to remain near the current location. INFO 12. Cost data would only outline a hypothetical City Campus option since a specific property can not be identified at this time. Land Acquisition costs are likely required as the City does not currently have any parcel big enough to accommodate a new campus approach. INFO 13. Staff noted that the label “park program” should be revised to green space to avoid confusion in clarify that the existing building would be demolished and replaced with outdoor space. SK Attachments: 2022_02_23_CFPS_CityHall.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 692 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. Lake Ann Park and the Public Works area are both owned by the City currently and would be good options for a new centralized fire station. INFO 2. If a City Campus approach was considered (all facilities in a new campus) then a 120 Acre parcel would likely be needed to support all of the City’s needs. INFO 3. One more crew room is needed at Fire Station #1. INFO 4. The fire fighter’s memorial is an important part of Fire #1 and needs to be considered and respected with any changes to the facility. INFO 5. New facility considerations: 1. Better apparatus bay space desired 2. Better separation of dirty and clean spaces is desired 3. A new facility would allow for a change to the flow and organization of the facility that may better serve staff 4. An increase in staff and crew space would be desired to accommodate future department growth. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 2/23/2022 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT Fire Department Review PROJECT NO. 2021.11 ATTENDEES Charlie Howley, Director of Public Works / City Engineer Don Johnson, Fire Chief Kevin Zittel, Facilities Maintenance Supervisor Tim Kittila, KA Jason Rentmeester, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 693 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 6. Keeping the Fire #1 facility is probably ok as long as Fire Department administration has space to operate effectively. 1. For example: If the fire admin is addressed in the new City hall building then Fire 1 can probably continue to serve the community for a while longer. INFO Attachments: 2022_02_23_CFPS_FireDepartment.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 694 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. Rooftop Air Handling units at the existing Recreation Center were discussed. 1. RTU 4 and 5 need to be replaced 2. RTU 5 is the City’s responsibility and #4 is a shared unit. 3. $350k repair cost is estimated, KA to update assessment maintenance cost data. KA PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 2/23/2022 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT Recreation Center Review PROJECT NO. 2021.11 ATTENDEES Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Jodi Sarles, Recreation Center Director Kevin Zittel, Facilities Maintenance Supervisor Tim Kittila, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 695 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 2. Considerations for if the existing recreation center continued to be used were discussed: 1. Should all systems be moved to the City side so that they are completely separate and independent? a. HVAC = yes b. Plumbing = no / not feasible c. Electrical = no / not feasible 2. Building program desired expansion: a. Running track b. Fitness programming c. Pool – splash pad ideas, outdoor pool programming? d. Dedicate pickleball facility e. Family restrooms – public restrooms f. Beverage service is limited due to no alcohol rule for school property INFO 3. Parks & Recreation noted that the existing bus loop has some low areas that need to be filled and wondered if that could be redone to increase the total parking count. Discussion / agreement would need to be considered with ISD 112. INFO 4. High water issues do exist on the property, KA noted that a civil engineering review of the water issues and soil conditions is recommended. High water limits excavation and building possibilities for vertical expansion. INFO 5. Outdoor Rec Center facilities desired: 1. Full size baseball field / stadium 2. Outdoor football field 3. Field lighting is desired to extend programming hours INFO 6. Potential site near (west of) Lake Ann was discussed where a 120 acre parcel may be available. City has not inquired about this property specifically. INFO 7. City staff will provide a list of similar facilities in other cities (comparable) that provide all of the program elements that Chanhassen desires to have. Parks&Rec 696 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. Attachments: 2022_02_23_CFPS_RecCenter.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 697 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. Updated City Hall information was reviewed and discussed in response to the 02/23/22 meeting. INFO 2. Additional building program analysis was updated and added for discussion. INFO 3. Additional City Hall site plan concept drawings were added to explore the possible location for a new City Hall facility in comparison to the remodel existing City Hall option. INFO 4. Approximate site area required to provide surface parking to meet the City’s calculated requirement would eliminate too much green space. INFO PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 3/11/2022 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT Committee Progress Check-in PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Matt Unmacht, Assistant City Manager Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Kate Aanenson, Community Development Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Rick Rice, IT Manager Tim Kittila, KA Dustin Phillips, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 698 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 5. Two new City Hall options propose including 1 level of below grade parking to minimize the site impact but meet the desired parking count target identified. INFO 6. Pros and cons of a potential new access road were discussed and reviewed with the group. This may help alleviate traffic cutting through parking and improve access to parking and City services. INFO 7. An alternative concept floor plan for the remodeled City hall should provide IT office spaces on the upper floor with windows and access to daylight. SK 8. An alternative concept floor plan that removes the senior center program spaces from the lower level should be studied to confirm if it makes sense or allows everything to fit within the current building perimeter. SK 9. Updated Recreation Center program documents were reviewed and discussed for both the existing remodel concept and the future new community center option. INFO 10. After review of the conceptual program for the new community center and program layout diagrams it was determined that the new facility should not include an indoor pool but rather only an outdoor aquatics component. SK 11. Community center program and diagrams will be updated for next meeting: 03/18/2022 draft review of content for City Council workshop meeting. SK Attachments: 2022_03_11_CFPS_CityHall.pdf 2022_03_11_CFPS_RecCenter.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 699 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. MEETING REPORT ITEM SUBJECT ACTION BY 1. The purpose of the meeting was to review the draft Council workshop presentation info that would be shared at the 03/21/2022 meeting. INFO 2. Additional building program analysis was updated and added for discussion. INFO 3. Draft presentation content was reviewed and discussed by the group. Executive summary info was reviewed and edited for clarity. SK 4. Updated City Hall Space utilization layout graphics were reviewed. For clarity, City staff recommended only including one version of the interior remodel concept for the Council session. (delete slide 26) SK PROJECT City of Chanhassen Facilities Planning Study MEETING DATE 3/18/2022 OWNER City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 MEETING LOCATION City Hall Fountain Conference Room SUBJECT Committee Progress Check-in PROJECT NO. 2021.11 ATTENDEES Laurie Hokkanen, City Manager Matt Unmacht, Assistant City Manager Charlie Howley, Director of Public Works / City Engineer Jerry Ruegemer, Parks & Recreation Director Kate Aanenson, Community Development Director Kevin Zittel, Facilities Maintenance Supervisor Don Johnson, Fire Chief Kelly Strey, Finance Director Rick Rice, IT Manager Tim Kittila, KA Dustin Phillips, KA Michael Pierson, KA James Howarth, SK DISTRIBUTION Project File, attendees REPORT BY James Howarth 700 This transmittal and the information it contains is intended to be confidential communication only to the person/entity to whom it is addressed. If you received this in error, please notify the sender by telephone and return the original to this office by mail. 5. Format for cost estimate data was reviewed and discussed, for clarity City staff recommended simplifying cost information presented. 1. City Hall – Remodel vs new building (City land) 2. Rec Center – Remodel vs new building (new land) 3. Fire 1 - Remodel vs new building (City land) 4. Fire 2 – Remodel vs Divest 5. Old Village Hall – Deferred maintenance only SK 6. For clarity and to focus the discussion, the cost data should all be included after the project summary information for each facility. SK 7. Kraus-Anderson to prepare relevant similar projects that can be used as comparable examples for other facilities at similar price ranges. Similar cost projects from comparable Cities would be best. KA 8. Next meeting: 03/21/2022 City Council workshop meeting. SK Attachments: 2022_03_18_CFPS_CouncilWorkshop_DRAFT.pdf These minutes are intended to be an accurate accounting of the meeting. Please forward corrections or comments to the writer for clarification within 7 days of receipt. END OF DOCUMENT 701 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES MARCH 21, 2022 Mayor Ryan called the work session to order at 5:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm, Councilman McDonald, Councilman Campion, and Councilwoman Schubert. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Kate Aanenson, Community Development Director; Charlie Howley, City Engineer/Public Works Director; Kelly Strey, Finance Director; Don Johnson, Fire Chief; Rick Rice, IT Manager; Lt. Lance Pearce, Carver County Sheriff’s Office; Jerry Ruegemer, Park & Recreation Director; and Kim Meuwissen, City Clerk. PUBLIC PRESENT: James Howarth, Snow Kreilich Architects Tim Kitella, Kraus-Anderson Mayor Ryan provided an overview of the work session agenda items along with a time schedule for each item. OUTDOOR STORAGE OF BOATS City Manager Hokkanen provided the City Council with a brief synopsis of the item for discussion. Specifically, potentially allowing seasonal storage of watercraft (jet skis, boats, kayaks, paddleboards, etc.) in driveways. Mayor Ryan invited Councilmembers to provide their input in this item. Councilmember Rehm would like to specifically look at boats and trailers allowing one watercraft vehicle to be parked in a driveway for a limited amount of time, i.e. from April 1 to October 1. This will accommodate residents’ desires and seems reasonable. Mayor Ryan asked Councilmember Rehm for clarification of trailers. Councilmember Rehm responded that it would be limited to a watercraft on a trailer. Councilmember Campion has similar feelings to what Councilmember Rehm proposed by limiting it to watercraft only. Also, there are so many lakes in Chanhassen and a lot of residents own watercraft. Councilmember Schubert is also in favor of allowing watercraft parking in driveways as long as setback and sight line rules are followed. 702 City Council Work Session Minutes – March 21, 2022 2 Councilmember Campion added that allowing watercraft parking in driveways would reduce the need for enforcement from resident complaints. Councilman McDonald is not in favor of allowing watercraft parking in driveways because Council previously reviewed this and it was very devisive. If only watercraft parking is allowed, the residents who own recreational vehicles would get upset because it would be the same footprint and during the same season. Residents were already given an opportunity to express their views during public meetings. Mayor Ryan agreed with Councilman McDonald. She didn’t support it previously and reiterated that it is a devisive issue and would be a challenge to defend limiting driveway parking to watercraft only. However, if this does move forward she would like to recommend shortening the allowed storage period from April to October to Memorial Day to Labor Day or something in that timeframe. She anticipates that residents who own winter vehicles such as snowmobiles would be asking for the same thing. Councilmember Rehm replied that people tend to take their boats out in mid-April to start preparing them for the boating season and a six-month timeframe would be a clean beginning and end. Many residents already keep their watercraft in their driveway and it would make it easier for staff to deal with enforcement issues. Will it be harder for staff to enforce if the time period is shorter? Community Development Director Kate Aanenson suggested that that the Planning Commission weigh in on this issue and put in some parameters on this issue and provide feedback. Some people will launch their boats but still keep the empty trailers in their driveways so there are some nuances to be discussed. Councilman McDonald asked if the City has conducted a FlashVote on this issue. City Manager Hokkanen responded that we have not but it is something we could use FlashVote for. We typically use FlashVote when public opinion would be very help to make a decision. In cases like this where the City Council has a pretty good idea of how they feel about it, it’s often not as helpful. Also, what we saw through the emails we would probably see the same thing in FlashVote. Community Development Director Kate Aanenson stated that the Planning Commission could review it at their April 19th meeting. Mayor Ryan requested that the staff report include the parameters discussed. City Manager Hokkanen suggested that the staff report provide information on specifically what the Council is considering and not that we are starting over with the process. Councilmember Rehm added that if the ordinance is passed that public education be provided. Mayor Ryan recessed the Work Session at 5:20 p.m. 703 City Council Work Session Minutes – March 21, 2022 3 Mayor Ryan reconvened the Work Session at 5:30 p.m. FACILITIES STUDY DISCUSSION City Engineer/Public Works Director Howley introduced Phase II of the facilities study and displayed a PowerPoint Presentation. James Howarth from Snow Kreilich Architects and Tim Kitella from Kraus-Anderson introduced themselves. Mr. Howarth went over tonight’s agenda and reviewed what occurred in Phase I and the schedule for Phase II. Executive Summary Mr. Kitella reviewed the findings of the five City facilities: • City Hall has adequacy issues that may complicate reinvestment for its intended use based on the original design • Recreation Center is unable to meet the growing demand and shifts of current recreational needs for the city population • Fire Station #1 has limitations for space, but overall facility is in fair condition • Fire Station #2 may no longer serve the city in a beneficial manner for its intended purposes • Old Village serves current needs and requires a limited investment The focus tonight will be on City Hall. Mr. Howarth reviewed the Master Plan process: • Evaluate current and potential alternate locations for Facilities • Explore options to accommodate future needs and changing demographics o Evaluate pros / cons of re-using existing facility structures, remodeling or adding new building additions o Evaluate pros / cons of building new replacement facilities • Identify City goals for sustainability and operational efficiency o Evaluate pros / cons to identify strategies that can align with City mission, goals,and long term plans • Generate cost estimates for alternatives that can be compared with Facility Assessment cost data to inform City long term financial planning and investments The following Master Plan Options were presented: City Hall • Stay in place: Remodel / Building Addition • New facility on City-owned property • New facility at alternate location (new City campus) 704 City Council Work Session Minutes – March 21, 2022 4 Recreation Center • Stay in place: Remodel / Building Addition • New Facility at alternate location (new City campus) Fire Station #1 • Stay in place: Remodel / Building Addition • New facility on City-owned property • New facility at alternate location (new City campus) Fire Station #2 • Prepare for alternate use: Remodel / fix accessibility issues and deferred maintenance projects Old Village Hall • Maintain current use: Deferred maintenance project(s) Work completed between January and March, 2022 was reviewed. Project cost estimates were calculated to include hard costs, soft costs, owner costs, project cost, and cost escalations for anticipated future change in costs over time. Mr. Howarth reviewed each facility that included the following information: • General information (includes year built and major remodel /building projects) • Current use • Facility comparisons (Recreation Center) • Building area • Deferred maintenance (includes HVAC, exterior enclosure, roof, interior construction, site work, plumbing, etc.) A summary and site program analysis was provided for each facility which included goals for each facility. Cost data for each facility option along with next steps was presented. Finance Director Strey reviewed budget impacts. Discussion/Next Steps • Review and confirm the proposed project scope(s) aligns with the City’s goals and priorities • City Hall – Retrofit versus build new • Recreation Center – Referendum Task Force to clarify and review the scope • Fire Stations – To be determined pending other decisions • Finalize Master Plan Study for City Council action 705 City Council Work Session Minutes – March 21, 2022 5 Mayor Ryan asked when the next facilities discussion would take place. City Manager Hokkanen provided an update on the future work session schedule as well as upcoming Referendum Task Force meetings. The future work session schedule was rearranged so that the facilities discussion could continue at the April 11, 2022 Work Session. FUTURE WORK SESSION SCHEDULE The future City Council Work Session schedule was updated as shown below: 04/11/2022: Facilities Study Discussion 04/25/2022: Fire Department/Public Safety Staffing Update, ARPA Discussion, Short-Term, Rental, and Business Licensing, City Council Roundtable 05/09/2022: Park Referendum Update 05/23/2022: Southern Chanhassen and Lower Bluff Development Planning The meeting adjourned at 6:53 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Kim Meuwissen City Clerk 706 5.0 APPENDIX CITY OF CHANHASSEN FACILITIES MASTER PLAN STUDY ӏ 5.92May 23rd, 2022 END OF DOCUMENT 707 City Council Item June 27, 2022 Item Republic Services Letter File No.Item No: J.1 Agenda Section ADMINISTRATIVE PRESENTATIONS Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Review issue Motion Type N/A Strategic Priority Operational Excellence SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Letter to Republic Services 708 DRAFT Republic Services 9813 Flying Cloud Dr. Eden Prairie, MN 55347 (To be sent June 28, 2022) Dear Ms. Goldstein, Over the course of 2022, the City of Chanhassen has received numerous and ongoing complaints regarding the failure of Republic Services to timely collect trash, recycling, and yard waste from customers. Residents also report that customer service follow-up is not satisfactory, including non- responses, unreliable responses, and long wait times. This letter serves to bring your attention to the city’s concern about the issues and compliance with the Chanhassen City Code, Section 16, particularly the following sections: Sec 16-2 Disposal Generally 1. All persons shall dispose of refuse and garbage as provided in this chapter. Refuse and garbage shall be disposed of at least once each week from residential and multifamily dwellings. Refuse and garbage of any commercial establishment shall be disposed of at least once each week, and at more frequent intervals if deemed necessary to protect the public health, and on order of the city. Refuse or garbage shall not be permitted to accumulate on any property within the city so as to constitute a nuisance by reason of appearance, odor, sanitation, or so as to create a fire or health hazard. Sec 16-33 Operating Requirements A licensed hauler must comply with the following requirements. Failure to observe these provisions may be a basis for suspension or revocation of a license: 1. Manner. The licensee shall operate in a manner consistent with its application materials and shall provide notice to the city within ten days of any change in the information. 2. Opportunity to recycle; collection. Each licensed hauler shall provide its customers with an opportunity to recycle through the weekly or bi-weekly curbside collection of targeted recyclables. Any hauler providing bi-weekly recycling pickup must provide, at a minimum, a 35- gallon, enclosed container for residential customers. The curbside collection of targeted recyclables shall be on the same day as the collection of the customer's mixed municipal solid waste, but may occur at a different time within that day. The targeted recyclables collection shall 709 be from a location at or near the customer's mixed municipal solid waste collection site, or such other location mutually agreeable to the hauler and the customer. The licensee may specify how a customer is to place and prepare their targeted recyclables for collections. The licensee must provide this information to their customers in writing on an annual basis. In addition, annually the hauler shall provide their customers with their material recovery facility's recycling rate. The city must also be provided a copy of this information on an annual basis. The licensee is also deemed the owner of the recyclables and upon collections the licensee may market them. Nothing herein shall be construed to prevent a licensee from offering curbside collection for other recyclable materials, in addition to the targeted recyclables. Sec 16-34 Duty To Provide Service A licensed garbage and refuse collector shall pick up all garbage and refuse of his customers which has been deposited for collection in this chapter. (Ord. No. 51, § 5.08, 8-14-72) At this time, the city is sharing these provisions for awareness and is not making any statements as notice of intention to suspend or revoke the hauler license. The City would like to invite a Republic Services representative to attend the next City Council meeting, July 11 at 7 pm, to explain the challenges that Republic is facing and the remedies that the company is pursuing. Please also confirm that Chanhassen residents are receiving credits for missed pick-ups. Thank you for your anticipated prompt response. Sincerely, Elise Ryan Laurie Hokkanen Mayor City Manager 710