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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, MARCH 8, 2021 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD Due to the COVID-19 pandemic, for the next few weeks it is anticipated that some or all members of the City Council will participate in meetings by telephone and/or web conference pursuant to Minnesota Statutes, Section 13D.021, rather than in person at the city council's regular meeting place at Chanhassen City Hall, 7700 Market Boulevard, Chanhassen, Minnesota. The Public Hearings portion of the City Council agenda allow for the public to provide comments on those agenda items. To help ensure an open public process, we have made accommodations for the public to continue to view and participate in public hearings by selecting one of three options: City Council Meetings • EMAIL your comments to the City Council at publiccomments@ci.chanhassen.mn.us All comments received by 6:30 p.m. on the day of the meeting will be included as a part of the city council meeting. This is the preferred method of public participation for City Council meetings. • WATCH the meeting live online at www.ci.chanhassen.mn.us/agendas or on Mediacom Cable Channel 107.2. The meeting begins at 7:00 pm. PHONE in your comments at 952-227-1630 when the Mayor opens the desired public hearing for comment. The Mayor will take each call in the order received. • ATTEND the meeting in person and present your comments when called upon. Social distancing practices will be observed during the meeting. Seating will be limited for this option. If you wish to make a public comment under the Visitor Presentations portion of the City Council agenda, please review the Guidelines for Visitor Presentations and complete and submit the online form. NOTE: For all options, you must provide your name and address for the record. A. 4:30 P.M. - WORK SESSION Note: Work sessions are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1. Interview Commission Applicants B. 7:00 P.M. - ECONOMIC DEVELOPMENT AUTHORITY MEETING 1. Approve Economic Development Authority minutes dated August 10, 2020 2. Resolution 2021-XX: Consider Resolution to Adopt TIF Plan Documents C. CALL TO ORDER (Pledge of Allegiance) D. PUBLIC ANNOUNCEMENTS E. CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. 1. Approve City Council Minutes dated February 22, 2021 2. Approve City Council Special Meeting Minutes dated February 20, 2021 3. Approve City Council Special Meeting Minutes dated February 19, 2021 4. Receive Planning Commission Minutes dated February 2, 2021 5. Receive Park & Recreation Commission Minutes dated January 26, 2021 6. Approve Upgrade to Springbrook Software and Addition of Budget Module 7. Approve Contractor and Consultant Change Order/Amendment Requests for Powers Blvd./Lake Lucy Road Pedestrian Crossing Project 8. Approve Invoice for 2021 Tree Pruning Project F. VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) 1. Keri Colvin Citizen Action Request G. OLD BUSINESS 1. Approve Participation in State Auditor Measurement Program and Approve Technical Budget Adjustments H. PUBLIC HEARINGS I. NEW BUSINESS J. COUNCIL PRESENTATIONS K. ADMINISTRATIVE PRESENTATIONS 1. Contractual Services Reviews L. CORRESPONDENCE DISCUSSION 1. U.S. Census Bureau Certificate of Recognition 2. Review of Claims Paid 03-08-2021 M. ADJOURNMENT N. GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. • Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. • Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. • If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. • Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. • During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. • Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Interview Commission Applicants Section 4:30 P.M. - WORK SESSION Item No: A. 1. Prepared By Kim Meuwissen, Office Manager File No: ADM-146G SUMMARY During the Work Session, the Council will interview the following applicants: City Council Interviews March 8, 2021 Name First Choice Second Choice Notes 4:30 Dorina Tipton Senior NA Interview waived 4:30 Erik Johnson Planning NA 4:45 Scott Fischer Park & Rec Environmental 5:00 Jim Boettcher Park & Rec NA 5:15 Susan Kibler Senior Park & Rec 5:30 Wilma. Ruppert Planning Park & Rec 5:45 Don Vasatka Park & Rec NA Via Zoom 6:00 Ross Reeves Park & Rec Environmental Via Zoom 6:15 Bala Chintaginjala Planning NA WITHDRAWN 6:15 Jessie Bent Planning Park & Re Via Zoom BACKGROUND PLANNING COMMISSION The terms of Commissioners Mark Randall and Michael McGonagill are expiring. Two 3-year positions Nine (9) first choice applications have been received. One (1) second choice application has been received. PARK & RECREATION COMMISSION The terms of Commissioners Joseph Scanlon and Jim Boettcher are expiring. Haley Schubert won a One 2-year and city council seat leaving a 2-year vacancy. Jim Boettcher has reapplied. Two 3-year positions Six (6) first choice applications have been received. Five (5) second choice applications have been received. One or Two The term of Youth Commissioner Zoe Erpelding is expiring. 1-year youth positions One (1) first choice application was received. ENVIRONMENTAL COMMISSION The terms of Commissioners Don Vasatka, Kristen Fulkerson, and Greg Hawks are expiring. Lucy Rehm won a city council seat leaving a 2-year vacancy. Kristen Fulkerson and Greg Hawks have One 2-year and reapplied. Three 3-year positions Three (3) first choice applications have been received. Five (5) second choice applications have been received. SENIOR COMMISSION The terms of Commissioners David Crouch, Dorina Tipton and Mack Titus are expiring. Dorina Tipton has reapplied. Two or Three 3-year positions Three (3) first choice applications have been received. Zero (0) second choice applications were received. NOTE: The Senior Commission bylaws allow for the appointment of 7 or 8 commissioners. DISCUSSION Two additional commission interviews are scheduled for March 22 starting at 5:00 p.m. All commission appointments will take place at the March 22 City Council meeting under the New Business portion of the agenda. Paper copies of the Interview Scoring Sheet and individual Commission Interview Questionnaires will be provided at the meeting. ATTACHMENTS: ❑ City Code, Section 2-46. - Appointment to city committees and commissions ❑ 2021 Interview Schedule ❑ Dorina Tipton Application ❑ Erik Johnson Application ❑ Scott Fischer Application ❑ Jim Boettcher Application ❑ Susan Kibler Application ❑ Wilma Ruppert Application ❑ Don Vasatka Application ❑ Ross Reeves Application ❑ Jessie Bent Application ❑ Commission Interview Scoring Sheet ❑ Commission Interview Questionnaires ARTICLE IV. - BOARDS AND COMMISSIONSv Footnotes: (4) --- Cross reference— Park and recreation commission, § 14-16 et seq.; planning commission, § 15-16 et seq. State Law reference— Authority to establish advisory boards and commissions, M.S. § 412.621(2). DIVISION 1. - GENERALLY Sec. 2-46. - Appointment to city committees and commissions. All vacancies on committees, commissions, and boards shall be advertised to seek applicants. The city council may interview applicants before making appointment. With the exception of the housing and redevelopment authority, all appointments shall be by majority vote of the city council. Once appointed, an applicant shall serve until removed, with or without cause, by a four -fifths vote of the city council, until the expiration of the term of appointment and following appointment of the applicant's successor. Vacancies during a term shall be filled for the unexpired portion of the term. Sec. 2-46.01. - Same —Generally. The council determines the duties and exercises the powers of administrative boards or commissions. However, the council may establish boards or commissions as set forth in this article to investigate subjects or to perform quasi-judicial functions. Additional administrative boards or commissions shall be established as required by law or for the administration of a municipal function jointly shared with another political subdivision. (Ord. No. 363, § 4, 1-12-04) Sec. 2-46.03. - Planning commission. (a) Commission established. The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that Act, by this Code, and state law. The planning commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (b) Membership. The planning commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the planning commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable, or as required by law or this Code. Page 1 (d) Powers and duties. The planning commission shall have the powers and duties allowed under state law, including: (1) To prepare a comprehensive plan for the future development of the city that is submitted to the council for implementation and to recommend amendments of the plan to the council from time to time as may be necessary or desirable. (2) To initiate, direct, and review, from time to time, a study of the provisions of the zoning code and the subdivision regulations and to report to the council its advice and recommendations with respect thereto. (3) To study applications and proposals for amendments to the zoning code and applications for special permits and to advise the council of its recommendations thereon. (4) To study preliminary plats and to advise the council of its recommendations thereof. (5) To act in an advisory capacity to the council in all matters wherein powers are assigned to the council by state law concerning comprehensive planning, zoning, platting, changes in streets, and other matters of a general planning nature. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 5, 1-12-04) Sec. 2-46.05. - Park and recreation commission. (a) Creation. There is established a park and recreation commission for the city (b) Membership. The park and recreation commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. Additionally, the commission may also have one or two youth representatives who shall also be voting members. Youth representatives shall be appointed for one-year terms. (c) Officers; meetings. The chairperson and vice chairperson of the park and recreation commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The park and recreation commission shall have the following powers and duties: (1) To hold meetings of its members, to consider such matters pertaining to parks and public recreation programs in the city as shall be referred to the commission by the council, or as the members of the commission themselves deem proper. (2) To prepare a comprehensive plan for the future development of the city park and recreation system, to be submitted to the city council for implementation, and to maintain said plan, and recommend amendments of the plan to the city council, as may become necessary or desirable. (3) To act in an advisory capacity to the council in all matters relating to park and recreation in the city. (e) Reports. The commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 6, 1-12-04; Ord. No. 582, § 1, 4-22-13) Page 2 Sec. 2-46.07. - Board of adjustments and appeals. Pursuant to M.S. § 462.354, a board of adjustments and appeals is hereby established. The planning commission shall serve as the board of adjustments and appeals. (Ord. No. 363, § 7, 1-12-04) Sec. 2-46.09. - Environmental commission. (a) Commission established. The environmental commission is established to provide the residents of Chanhassen with opportunities to improve the quality of their environment, address issues that affect the city's natural resources, provide environmental education to the public, bring a comprehensive perspective to environmental issues, and advocate the benefits and necessity of Chanhassen's natural resources. (b) Membership. The environmental commission consists of seven members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the environmental commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The environmental commission has the following powers and duties: (1) The environmental commission shall serve as an advisory body to the city council and planning commission in addressing the needs of the environment as directed by the city council. All final decisions are to be made by the city council. (2) The environmental commission will consider and make recommendations at the direction of the city council regarding environmental issues. (3) The environmental commission will make recommendations at the direction of the city council regarding funding for environmental projects. (4) The environmental commission may propose studies to the city council and make recommendations according to the results. (5) The environmental commission will coordinate services with other governmental and private agencies for related issues. (e) Reports. The environmental commission shall make an annual written report to the council, not later than March 31 of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 8, 1-12-04) Sec. 2-46.11. - Senior commission. (a) Commission established. The senior commission serves as an advisory body to the city council in addressing the special needs of people over age 55 living in Chanhassen. They consider and make recommendations to the city council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational Page 3 programs, senior center and senior housing, but are not limited to these issues. All final decisions are made by the city council. (b) Membership. The senior commission consists of seven or eight members appointed in the manner set forth in this subsection. Members of the commission are appointed by the council for staggered terms of three years, expiring on March 31 of each year. (c) Officers; meetings. The chairperson and vice chairperson of the senior commission are appointed by the commission from among its membership for the term of one year. The commission shall adopt its own bylaws with the approval of the city council. All members of the commission may vote on all questions before the commission. No member of the commission may vote on any question in which the member has fiduciary interest, either directly or indirectly. The commission shall determine in its bylaws the date and time of its meetings and shall set such public hearings as are necessary and desirable or as required by law or this Code. (d) Powers and duties. The senior commission shall have the following powers and duties: (1) They make recommendations to the city council regarding funding for special services to be provided for citizens over age 55. (2) They may propose needs studies for this age group where necessary and make recommendations to the city council based on the results. (3) They coordinate services with other governments and private agencies for this age group. (e) Reports. The commission shall make an annual written report to the council, not later than the last day of March of each calendar year, containing the commission's recommendations for the ensuing year. (Ord. No. 363, § 9, 1-12-04; Ord. No. 581, § 1, 4-8-13) Sec. 2-46.15. - Resignations and removal from commissions. Commissioners may resign voluntarily or may be removed from office by a majority vote of the city council. Vacancies on any advisory board or commission shall be filled by appointment with a majority vote of the city council. Vacancies shall be announced in the city's official newspaper and posted within city hall. Applications shall be available at the city clerk's office and shall be forwarded to the city council within the time prescribed. (Ord. No. 363, § 10, 1-12-04) Sec. 2-46.17. - Compensation. Commissioners shall serve without compensation. (Ord. No. 363, § 11, 1-12-04) Secs. 2-47-2-55. - Reserved. DIVISION 2. - HOUSING AND REDEVELOPMENT AUTHORITYu Footnotes: --- (5) --- Page 4 State Law reference— Creation of city housing and redevelopment authority, M.S. § 469.003. Sec. 2-56. - Authority to adopt housing plan, issue bonds, etc. The city economic development authority is authorized to exercise on behalf of the city all of the powers conferred by M.S. §§ 462C.01 to 462C.08, including without limitation, the power to adopt a housing plan and program and to issue and sell mortgage revenue bonds for single family housing. (Ord. No. 75, 11-7-83; Ord. No. 363, § 12, 1-12-04) Secs. 2-57-2-65. - Reserved. DIVISION 3. - RESERVEDM Footnotes: --- (6) --- Editor's note —Ord. No. 363, § 13, adopted Jan. 12, 2004, repealed Div. 3, which pertained to the public safety commissions and derived from Ord. No. 70-13, §§ 1.01, 3.02, 4.02, 5.01, and 6.01, adopted Oct. 1, 1984; Ord. No. 166, §§ 1 and 2, adopted Apr. 27, 1992; Ord. No. 268, § 1, adopted May 12, 1997; and Ord. No. 298, § 2, adopted Feb. 14, 2000. Secs. 2-66-2-71. - Reserved. Page 5 City of Chanhassen 2021 City Commission Interview Schedule City Council Interviews February 22, 2021 Name First Choice Second Choice Notes 4:30 Chaeyun Lee Park & Rec Youth NA Zoom 4:45 Kristin Fulkerson Environmental NA Zoom &L99 nn. F4RaAia,... g E..,r0RFnPRt@.I WITHDRAWN 5:15 Ryan Soller Planning Park & Rec In Person con i..,.i.. -4e o...i.�rr( R, Rcv. oep DI�a-9 WITHDRAWN 5:45 Greg Hawks Environmental NA 6:00 Kelsey Alto Planning Environmental 6:15 Heather Markert Park & Rec NA 649 c• - D4....-9 PaFl R, Rpc WITHDRAWN 6:45 Scot Lacek Planning Environmental Zoom City Council Interviews March 8, 2021 Name First Choice Second Choice Notes 4:30 Dorina Tipton Senior NA Interview waived 4:30 Erik Johnson Planning NA 4:45 Scott Fischer Park & Rec Environmental 5:00 Jim Boettcher Park & Rec NA 5:15 Susan Kibler Senior Park & Rec 5:30 Wilma Ruppert Planning Park & Rec 5:45 Don Vasatka Park & Rec NA 6:00 Ross Reeves Park & Rec Environmental 6:15 Bala Chintaginjala Planning NA 6:30 Jessie Bent Planning Park & Rec City Council Interviews March 22, 2021 Name I First Choice ISecond Choice 5:00 Leslie Elhadi Environmental WNA 5:15 Ijim Camarata ISenior INA Incumbent All commission appointments will take place at the March 22, 2021 City Council Meeting FIRST MEETINGS IN APRIL: Planning Commission - April 6, 2021 Environmental Commission - April 14, 2021 Senior Commission - April 16, 2021 Park & Rec Commission - April 27, 2021 Commission Interviewer jh Planning Mark von Oven Park & Rec Karl Tsuchiya Senior Jerry Cerchia Environmental Jeff Harken Print Commission Application Form - Submission #4466 Date Submitted: 1/15/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Senior Commission Alternate Commission Choice -Optional" None IrIf Park & Recreation Commission, select Adult or Youth" ® Adult _ Youth (Ages 16-18) Name* Home Address* City' Zip Code" Chaska 55318 (for mailing address) (for mailing address) Preferred Contact Alternate Contact Phone Phone` XXX-XXX-XXXX 6 no alternate phone, enter"none" Email` Number of years lived in Chanhassen* 24 i Highest level of education attained, plus degrees, if any` Bachelor of Arts i Employment History (position, employer & brief description of duties)` ADC TELECOMMUNICATIONS, Eden Prairie, MN 2000-2011 Global Connectivity Solutions - Americas Region DIRECTOR - HR HR Leader for Global Connectivity Solutions business, Americas Region; 4locations, 1100+employees (Shakopee MN, Santa Teresa NM, Sidney NE and Bennington VT); $500M revenue. JOSTENS, INC., Bloomington, MN 1999-2000 Recognition Division Human Resources Manager Led all HR initiatives in the Recognition Division. Activities ranged from supporting multi -site locations to strategic planning and execution of business objectives. Coached and mentored executives, managers and employees; recommended and implemented process and restructuring improvements. DATASERVANANG GLOBAL, Chanhassen, MN 1996 - 1998 Human Resources Consultant Coached and provided guidance and support to 800+ managers and employees in diverse locations on all FIR matters: recruitment, performance management, employee relations, compensation, benefits, training and development, retention, and business reorganizations. TRANSPORT ACCIDENT COMMISSION, Melbourne, Australia 1995-1995 Manager, Recruitment Services DELOITTE TOUCHE, Melbourne, Australia 1985 - 1995 Manager- Human Resources ARTHUR ANDERSEN, Melbourne, Australia 1979 - 1984 Melbourne, Australia RECRUITING AND OFFICE SERVICES ADMINISTRATOR Attach resume (if desired) Donna Tipton Resume updated 01152021.doc Reasons for seeking this position* Complete the Senior Commission goals Specific qualifications for this position* 8 years volunteer as senior commissioner Are you currently serving on other Boards, Commissions, or Committees?* + Yes NE112 If yes, please list Senior Commission Have you served on a Board, Commission, or Committee in the past?* + Yes No If yes, please list Senior Commission Please list organization memberships and positions held* Senior Commission, volunteer since 2012 Please list areas of special interest* ACT on Alzheimer's Improve overall health, quality of life and reduce isolation of older adults in the community Maintain and foster a sense of safety and security for seniors now aia you near apout commission vacam Select all that apply Fri] Chanhassen Connection Newsletter ❑r City Website 0 Facebook ❑CIl Twitter ❑I- Chanhassen Villager ® Other DORINA A. TIPTON PROFESSIONAL PROFILE: Seasoned HR professional with track record in building organizational capability and effectiveness. Skilled change agent able to build relationships and quickly establish credibility with executives and the general employee population. Expertise as strategic business partner to business executives and bringing diverse perspectives for successful business outcomes. Experience includes both public and private enterprises including public accounting, information technology, fulfilment, and telecommunications manufacturing. Special skills include: *Coachinci/Mentoring *Talent Management and Organizational Development *Leadership and Team Building *Succession Planning *Process Improvement *Results Leadership *Mergers and Acquisitions *Global Perspective ADC TELECOMMUNICATIONS, Eden Prairie, MN 2000-2011 Global Connectivity Solutions - Americas Region DIRECTOR - HR • Since 2007, HR Leader for Global Connectivity Solutions business, Americas Region; 4 locations, 1100+ employees (Shakopee MN, Santa Teresa NM, Sidney NE and Bennington VT); $500M revenue. • 2004 - 2007, HR leadership to 3 Business Units - Global Connectivity Solutions, Wireless, and Wireline; supported US and Australia facilities the Americas as well as Australia; $750M revenue, 8 locations, 1400+ employees. • Coached key business leaders, managers and high potentials covering Essential Leadership Qualities, Organization Reviews, Succession Planning, Restructuring, Staffing, Global Assignments, Cultural Integration, Goal Alignment, Performance Management. • Designed, implemented and led Business Unit Global Leadership Development program; used Personnel Decision International assessment tools to obtain 360 degree feedback, leadership foundation, transition and development feedback for 77 global leaders and high potentials; reduced Leadership Development budget by 50% through personal coaching and feedback. • Led HR project initiatives to increase global HR effectiveness - competency introduction, global perspective, introduction of Lean methodology to improve hiring planning and efficiency. • Managed pre and post phases of mergers and acquisitions. • Managed facility downsizing and restructuring to meet changing business needs. • Designed and led local Manager User Group to enable managers to discuss relevant issues and to receive timely training. • Built and developed effective HR team. JOSTENS, INC., Bloomington, MN 1999 — 2000 Recognition Division Human Resources Manager • Led all HR initiatives in the Recognition Division. Activities ranged from supporting multi -site locations to strategic planning and execution of business objectives. Coached and mentored executives, managers and employees; recommended and implemented process and restructuring improvements. DATASERV/WANG GLOBAL, Chanhassen, MN 1996 — 1998 Human Resources Consultant • Coached and provided guidance and support to 800+ managers and employees in diverse locations on all HR matters: recruitment, performance management, employee relations, compensation, benefits, training and development, retention, and business reorganizations. • Recruited technical professionals for large and mid -range systems environments. TRANSPORT ACCIDENT COMMISSION, Melbourne, Australia 1995 - 1995 Manager, Recruitment Services • Managed workforce planning and recruitment strategy for the Commission consisting of 550 staff. • Conducted management training and development. • Managed and resolved employee relations issues. • Managed 4 human resources staff. DELOITTE TOUCHE, Melbourne, Australia 1985 - 1995 Manager — Human Resources • Managed the HR Department; developed, implemented and managed employment policies and procedures, employee induction programs, performance management, training and development strategies, recruitment strategy including graduate, co-op and intern placement, succession planning, compensation, records management, and employee safety. • Coached leaders and played key role in development of effective training and leadership development programs. • Managed team of 4 human resources staff. ARTHUR ANDERSEN, Melbourne, Australia 1979 - 1984 Melbourne, Australia RECRUITING AND OFFICE SERVICES ADMINISTRATOR • Led the firm's graduate trainee programs. • Responsible for staffing, inductions, employee relations and records management. Oversaw performance management program, succession planning, compensation, global relocations, office design, and shared service functions. Reduced shared services expenditure through introduction of vendor partnering program. LEADERSHIP ATTRIBUTES: • Passion for leadership development and growing talent. • High integrity and values driven. • Strong coaching skills and ability to confront difficult situations with sensitivity, tact and empathy. • Self starter with high accountability and energy who can support multiple organizations and projects/activities at multi site global locations concurrently. • Results driven and decisive with tenacity to get things done. • Able to analyse broad business needs and lead strategic initiatives. • Able to lead and motivate teams to successful accomplishment of objectives to specified deadlines and budgets. Outstanding verbal and written communication skills; adept at presenting issues and ideas to senior executives with influence and impact; able to develop and conduct management and employee training and development. Recognize and value others' contributions and place team objectives before personal interest; inspire others to achieve top performance through empowerment; good role model and highly trusted for discretion and organizational loyalty. Mentally and physically fit. EDUCATION: KEAN STATE UNIVERSITY Union, New Jersey Bachelor of Arts MEMBERSHIPS: Australian Human Resources Institute (Lifetime Member) VOLUNTEER: Senior Commission, Chanhassen, MN INTERESTS: Gardening, travel. Print Commission Application Form - Submission #4487 Date Submitted: 1/29/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Planning Commission Alternate Commission Choice -Optional" None IrIf Park & Recreation Commission, select Adult or Youth" ® Adult _ Youth (Ages 16-18) Name* Home Address* City` Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) Preferred Contact Alternate Contact Phone Phone` XXX-XXX-XXXX 0 no alternate phone, enter"none" Email` Number of years lived in Chanhassen* 13 i Highest level of education attained, plus degrees, if any` B.S. in Civil Engineering from the University of Minnesota, Turin Cities Employment History (position, employer & brief description of duties)` Project and Senior Engineer for Braun Intertec Corporation since 2005. 1 work in the private sector in the geotechnical group working with developers, contractors and other civil firms to recommend the correct foundation system for building or roadway support. Also run our solar market sector and work on projects around the country in this market. Attach resume (if desired) Choose File No file chosen Reasons for seeking this position` Have lived in Chanhassen for 13 years and am passionate about the City and improvements that can be made to make it even a better place to live. Specific qualifications for this position` I understand construction and development and would be good at recommending different ideas to help improve proposed developments or changes within the City. I regularly watch the recordings of the planning commission meetings on the website and have attended a couple in the past for clients so I am aware of how it works. Are you currently serving on other Boards, Commissions, or Committees?` � Yes JO ® No If yes, please list Have you served on a Board, Commission, or Committee in the past?* Yes No If yes, please list Please list organization memberships and positions held* Sensible Land Use Coalition, member Minnesota Geotechnical Society, member Minnesota Solar Energy Industries Association, member Please list areas of special interest* Development, reconstruction, improving overall City experience How did you hear about commission vacancies?* Select all that apply 0 Chanhassen Connection Newsletter ® City Website 0 Facebook 0 Twitter ® Chanhassen Villager 0 Other Print Commission Application Form - Submission #4488 Date Submitted: 1/29/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Park & Recreation Commission Alternate Commission Choice -Optional" Environmental Commission IrIf Park & Recreation Commission, select Adult or Youth" # Adult © Youth (Ages 16-18) Name" Home Address* City` Chanhassen (for mailing address) Zip Code" 55317 (for mailing address) Preferred Contact Alternate Contact Phone Phone` If no alternate phone, enter"none" Email` Number of years lived in Highest level of education attained, plus degrees, if any* U of MN grad with liberal arts degree Double major in psychology and marketing Employment History (position, employer & brief description of dutiesp Implementation Manager at Cigna for 6 years worked for Cigna for 17 years Attach resume (if desired) Choose File No file chosen Reasons for seeking this position* I would love to be involved with Parks and Rec because my family utilizes the parks in the city frequently I am also a certified Project Manager and feel like this education and my experience would benefit the council Specific qualifications for this position` PMP certification Implementation Manager Are you currently serving on other Boards, Commissions, or Committees?* �) Yes ® No If yes, please list IrHave you served on a Board, Commission, or Committee in the past?* I ® Yes I ® No If yes, please list I Please list organization memberships and positions held* Na Please list areas of special interest* Hiking kayak boating fishing bird watching camping how aia you near aoout commission vacam Select all that apply 0 Chanhassen Connection Newsletter 0 City Website ® Facebook 0 Twitter 0 Chanhassen Villager 0 Other Print Commission Application Form - Submission #4476 Date Submitted: 1/27/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Park & Recreation Commission Alternate Commission Choice -Optional" None rIIf Park & Recreation Commission, select Adult or Youth" Adult _ Youth (Ages 16-18) Name" Jim Boettcher Home Address* v u i City' Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) Preferred Contact Alternate Contact Phone Phone` If no alternate phone, enter"none" Email` Number of years lived in Highest level of education attained, plus degrees, if any* B.S. - Business Management A.S. - Automotive Technology Employment History (position, employer & brief description of dutiesp Retired - Fob Motor Company - engineer, trainer, sales manager, operations manager, warranty manager, wholesale parts manager i Attach resume (if desired) Choose File No file chosen Reasons for seeking this position* Current chair of the Chanhassen Parks and Rec Commission, have sewed on the commission for 9 years. Would like to continue working with the Commission and City Council on initiating steps outlined in the 2040 Comprehensive Plan. There are some exciting things going on in the city in regards to our parks and trails system, and I would like to continue to work and see these plans develop into real, usable features for the citizens of Chanhassen and the surrounding area. i Specific qualifications for this position` Several years of experience on this and other commissions. Enjoy working with other commission members and city staff to set goals and develop long-range plans for parks and trails system. Salaried manager with Ford Motor Company, very good at developing teams with specific objective -oriented goals. i Are you currently serving on other Boards, Commissions, or Committees?* o, Yes No If yes, please list Carver County Water Management Organization Advisory Committee Riley/PurgatorylBluff Creek Watershed District Citizen's Advisory Committee Carver County Park Commission Minnesota DNR Statewide Aquatic Invasive Species Advisory Committee Have you served on a Board, Commission, or Committee in the past?* Yes No If yes, please list Chanhassen Parks and Rec Commission Please list organization memberships and positions held* Society of Automotive Engineers - 25 year member National Institute of Automotive Service Excellence - 44 year membership Bass Anglers Sportsman Society - life member Cape Girardeau County Gun Club - treasurer Michigan - Oakland County Bass Anglers - secretary North American Hunting Club - life member Northern Black Bass Association of Minnesota - vice president Sportsman Bass Anglers - tournament director Minnesota DNR Statewide Aquatic Invasive Species Advisory Committee - legislative chair Please list areas of special interest* Hunting, fishing, boating, camping, travel, investing/finance How did you hear about commission vacancies?* Select all that apply R1 Chanhassen Connection Newsletter ® City Website 0 Facebook 0 Twitter ® Chanhassen Villager 0 Other Print Commission Application Form - Submission #4462 Date Submitted: 1/12/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Senior Commission Alternate Commission Choice -Optional" Park & Recreation Commission IrIf Park & Recreation Commission, select Adult or Youth" # Adult _ Youth (Ages 16-18) Name' Kibler Home Address* City` Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) v u Preferred Contact Alternate Contact Phone Phone` XXX-XXX-XXXX 9 no alternate phone, enter"none" Email` Number of years lived in Highest level of education attained, plus degrees, if any` BA in Journalism from Ohio State University i Employment History (position, employer & brief description of dutiesr Board and Brush Creative Studios (2019 - Current) Owner United Healthcare (1998 - 2019) Senior Director of Database Management Led a team that fulfilled over a thousand data requests a year for various marketing programs from the Employer and Individual, Medicare and Retirement and Group Business segments. NordicTrack (1993 -1998) Marketing analyst and Advertising TV Buyer Managed advertising budget and performance Attach resume (if desired) Choose File No file chosen Reasons for seeking this position` As a longtime Chanhassen resident, and small business owner, I'm very interested in expanding my service in our community. I have spent 22 years at UnitedHealthcare focusing a majority of my time in data centered around the medicare and retirement population. Although I retired to open my own business in 2019, my desire to help the senior population is still there. Prior to COVID, I just had started talks on partnering my business with the senior center to offer activities and a place to go for seniors. I am a natural fit to focus on needs of seniors in our community and would love to create opportunities for them. Specific qualifications for this position* In my 22-year career at United Health Care, I successfully managed my marketing team in execution, data management and process efficiencies. I believe my use of these skills would be a great asset to the City of Chanhassen. Additionally, I'm very task -oriented and always finish what I start. I work very cooperatively with other people and enjoy helping people succeed and reach their goals. enjoy public speaking and communicating ideas. I have a knack for finding the right approach to just about any project and I don't hesitate to jump in to help where I'm needed. Are you currently serving on other Boards, Commissions, or Committees?* Yes # No If yes, please list Have you served on a Board, Commission, or Committee in the past?* -0 Yes No If yes, please list Please list organization memberships and positions held* Chamber of Commerce Chanhassen Rotary Please list areas of special interest* Running Cross -Country Skiing Dogs Cooking Music now aia you near apout commission vacam Select all that apply Fri] Chanhassen Connection Newsletter ❑r City Website 0 Facebook ❑CIl Twitter ❑I- Chanhassen Villager ® Other Print Commission Application Form - Submission #4461 Date Submitted: 1/12/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desiretl• Planning Commission Alternate Commission Choice -Optional" Park & Recreation Commission IrIf Park & Recreation Commission, select Adult or Youth" # Adult _ Youth (Ages 16-18) Name' Home Address* City` Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) Preferred Contact Alternate Contact Phone Phone` XXX-XXX-XXXX If no alternate phone, enter"none" Email` Highest level of education attained, plus degrees, if any' Yr Technical Business Degree Number of years lived in Inver Hills Community College; Univ of Mn and St. Thomas (HR/Legal & Business Administration) - f yr 1 to complete BS Employment History (position, employer & brief description of duties)` Dynamics Mission Systems (Sr Talent ACquistion Recruiter/University Relations Lead) - covering multiple s (Minnesota, North Carolina, Arizona, Virginia, Massachusetts, Alabama); Diversity & Inclusion Lead for our cited Technology Corporation (Sr Generalist) - Business Partner for VP overseeing Engineering and Manufacturing 3 locations. Recruiting, Training, Employee Relations, Benefits, Compensation, Events Planning and Facilities Hoffman, etal - HR Director/Facilities Manager (Compensation, Recruiting, Benefits, Facilities Management d relocating office space (Bloomington to Mpls; Mpls to Bloomington; Bloomington to DC, Coon Rapids) Attach resume (if desired) WILMA_E_RUPPERT.docx doa Reasons for seeking this position` represent my city is a priority as it affords me the ability to serve and support the city as well as residents that Jwork here. My Mom worked for the Mayor of Baltimore for over 35 years and at a very young age I gained a :sion for city, community, state and country. (ping our city remain strong based on financial impact; infrastructure; marketing as destination of choice for itors who visit our state for major events (PGA, Final 4, Super Bowl, other); review Business Owners' and Citizen quests; Address Traffic and Safety Concerns; Enchance Local Tax Base by advising Council the importance and only for economic development which includes housing, redevelopment and new business search. My nmitment would be as advocate for community by sharing new ideas or those proposed requiring research, nning ahead while making sure we remain financially responsible, committed to safety, environment and the )pie who have an interest in living here in addition to those who want to move and became a part of a thriving curb. We have a lot to offer - but we can grow and develop even more by having new ideas from someone who has of in another state, larger city, different suburb and actively involved on other Commissions (i.e. Zoning mmission, Workforce/Development Commission through Dakota County). Specific qualifications for this position* Strong business background that include Human Resources, Legal, Facilities Management (including real estate negotiations in California, Maryland, D.C., Minnesota (with respect to office space, relocations); Member of Dakota County Zoning Board; Other skills include: Financially responsible, Legal Contracts (understand how to review/negotiate accordingly). Are you currently serving on other Boards, Commissions, or Committees?* 45 Yes * No If yes, please list Have you served on a Board, Commission, or Committee in the past?* + Yes lm If yes, please list Dakota County - Zoning Commission, Workforce/Development Commission Dakota County Technical College (School Board) CAP Agency - Board Chair Election Judge (Chanhassen, Apple Valley) Please list organization memberships and positions held* Have been involved in the following: Dakota County - Zoning Commission, Workforce/Development Commission Dakota County Technical College (School Board) CAP Agency - Board Chair Election Judge (Chanhassen, Apple Valley) Volunteer - Grace Church - Eden Prairie Volunteer - Feed My Starving Children Volunteer - Union Gospel Mission Please list areas of special interest* Development for our community (Business, Housing, Schools, Recreation); Zoning, Traffic Safety and Control; Not just adding new business to our community but making sure we think 1st about Diversity and Inclusion (new business ideas that have potential to be successful in Chanhassen (think outside the box --- meaning consider those we've never envisioned before - that have been successful in other suburbs that are growing and have a desire to be progressive --- and including more jobs). now aia you near apout commission vacam Select all that apply Fri] Chanhassen Connection Newsletter ❑r City Website 0 Facebook ❑CIl Twitter ❑I- Chanhassen Villager ® Other WILMA E RUPPERT Chanhassen, Minnesota 55317 SUMMARY: Experienced professional and business partner fully committed to customer service. Strengths include developing and maintaining networking skills providing "top -talent of choice`, financially responsible, organizational abilities; sincere passion for my position; fully engaged in exceeding goals while providing business metrics results, adapts well to change, leadership, resourceful, listens to understand. EXPERTISE Recruitment Process (full cycle) for Executive Leadership; Engineering; College Relations & Leadership Programs; Business Operations, Supply Chain, Logistics and Manufacturing. Employment History: General Dynamics Mission Systems (Defense) January 2015 — present • Sr Talent Acquisition Recruiter/Business Partner- Key responsibilities include Engineering Leadership Program University Relations, Diversity/Inclusion Events rep; Recognized as go -to on team at the request from manager to assist teammates and management. In addition, Committee member for Community, Military and STEM Outreach programs. UTC Aerospace (formerly Goodrich/Rosemount Aerospace) Employee —15 yrs. • Sr HR Generalist and Business Partner including full cycle recruiting, employee relations, benefits, comp • Events Planner (Employee, Local Government and Charitable) • SCM Buyer (DFAR product, Chemicals, Fasteners) • Logistics Team Leader William M Mercer (MMC)— HR Benefits Consulting Employee — 5 yrs. • HR Mgr. & Facilities Administrator AT&T Wireless Employee/Contractor —1 yr f.t. simultaneously to active caregiver for Mom and Mom -In -Law • People Development & Facilities Administrator (Contractor) Larkin, Hoffman, Daly & Lindgren, Ltd. (100 atty firm) — Employee —13 yrs. 0 HR Director& Facilities Administrator Education: Mergenthaler Technical Business Administration G PA: 3.8 Maryland Inver Hills Community College (Mn State College) Minnesota Human Resource Administration GPA: 4.0 University of Minnesota Minnesota Business Administration Human Resource & Legal Administration GPA: 3.6 St. Thomas Minnesota (Mini MBA Coursework) Computer/Technical Skills: Microsoft (Outlook, Word, Excel, PowerPoint) iCIMS Webhire PeopleSoft SAP WAWF - Government Contracts Professional Associations/Affiliates: HAZMat Certified SHRM Dakota County Advisory Board (Zoning Board of Adjustment) -2013 - present Certified Election Judge Notary Commissioned Volunteer: Feed My Starving Children, Union Gospel Mission, Adult/Teen Challenge, Grace Church (Eden Prairie) Business References: Steve Brehm President (Owner) — Berry Coffee Services 952-937-8697 Richard Forschler Sr. Managing Partner @ Faegre Benson, etal. 612-766-6902 Steve Lenertz Director @ Collins (formerly UTC/Goodrich) Aerospace 952-892-4000 Jeff Siemon Retired (NFL - Minnesota Vikings) 952-929-0628 Richard Knutson Retired (CFO@ Larkin, Hoffman, etal.) Eden Prairie, Mn. Print Commission Application Form - Submission #4486 Date Submitted: 1/29/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Park & Recreation Commission Alternate Commission Choice -Optional" None IrIf Park & Recreation Commission, select Adult or Youth" # Adult Youth (Ages 16-18) Name' Home Address* City` Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) Preferred Contact Alternate Contact Phone Phone` If no alternate phone, enter"none" Email` Number of years lived in Highest level of education attained, plus degrees, if any` BS -Applied Economics - Natural Resources Emphasis, University of Minnesota i Employment History (position, employer & brief description of dutiesp 2002 - Present - Target Corporation, Minneapolis, MN - Multiple Positions Smart Buildings - Lead Program Manager- Project Management for the Smart Buildings team, with the goal of providing incremental benefit to the organization through intelligent and networked assets that enable Target to deliver a superior store experience while reducing waste through inefficient operation. Unsaleables Reduction -Sr. Project Lead -Aligned partners across the organization to utilize data, create awareness and drive process change to reduce the amount of product that is damaged, defective or outdated. Merchandise Planning and Presentation - Multiple Positions - Working cross functionally with both internal and external partners to establish vision, strategy and drive execution to ensure the right products are in the right stores at the right time. Attach resume (if desired) Choose File No file chosen Reasons for seeking this position* For the last 6 years I have served on the Chanhassen Environmental Commission focusing on educating the community on environmental issues impacting our city. I have enjoyed working with other commission members, residents and city staff and leaders to make our community even better through special programs, sharing educational material and fun events. I am applying for the Parks and Recreation Commission because I would like to support Chanhassen in a new way. Our parks and recreation activities are an amazing resource used by many in our community. I live on the Bluff Creek trail and have seen and experienced first hand the variety of activities and people that use our parks. I understand that these places are used in diverse ways by a variety of users. I also have young children, who are active in Rec Center activities and we use our parks and trails frequently. While we are one subset of users, I think this gives me some great perspective on what is great and what could be improved. This is an exciting time, our city continues to grow and new parks and recreation opportunities are in the works. I also realize that we have existing infrastructure that must be maintained. I think it is important that these places and programs be thoughtfully managed to help ensure they continue to provide recreational opportunities for all in our community for years to come. My work on the Environmental Commission over the last 6 years has provided some great insight into how commissions advise and influence the city and how the city works. I have been involved in many Environmental Commission activities located in our parks. I believe I can leverage my history and insight to hit the ground running and provide value in a new area. Specific qualifications for this position* I've been a member of the Chanhassen Environmental Commission for 6 years. I've also participated in various sustainability and environmental awareness programs in communities both at home and work. Are you currently serving on other Boards, Commissions, or Committees?* + Yes No If yes, please list City of Chanhassen Environmental Commission — 6 years — Member, Chair, Vice Chair Have you served on a Board, Commission, or Committee in the past?* + Yes No If yes, please list Preserve at Bluff Creek Homeowners Association — 3 years - Chanhassen, MN - President Casteel Place Homeowners Association Board — 3 years - Richfield, MN - Treasurer and Member at Large Please list organization memberships and positions held* Hopkins Area Jaycees - Member and Website Designer Please list areas of special interest* Sustainability & Environmental Education Community Engagement How did you hear about commission vac Select all that apply 0 Chanhassen Connection Newsletter 0 City Website 0 Facebook 0 Twitter 0 Chanhassen Villager ® Other Print Commission Application Form - Submission #4472 Date Submitted: 1/19/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desired* Park & Recreation Commission Alternate Commission Choice -Optional" Environmental Commission IrIf Park & Recreation Commission, select Adult or Youth" # Adult © Youth (Ages 16-18) v u Name' Ross Reeves Home Address* City` Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) Preferred Contact Alternate Contact Phone Phone` XXX XXX XXXX If no alternate phone, enter"none" Email` Number of years lived in Highest level of education attained, plus degrees, if any" Associates Degree conservation law enforcement Vincennes University Indiana i Employment History (position, employer & brief description of dutiesp Stay at home dad and home maker last 7 years. Cardiocom/ medtronic in Chanhassen 3 years. Attach resume (if desired) Choose File No file chosen Reasons for seeking this position` I am interested in serving the city and giving input to the city council on matters of importance. Specific qualifications for this position` I am a father and a frequent user of parks and recreation facilities around the city. I have an interest in improving the city and the lives of it's residents. Are you currently serving on other Boards, Commissions, or Committees?` �) Yes ® No If yes, please list IrHave you served on a Board, Commission, or Committee in the past?` 1 I ® Yes I ® No If yes, please list Please list organization memberships and positions held* Class parent, Chanhassen Elementary school. Please list areas of special interest* Nature, sports, cooking how aia you near aoout commission vacam Select all that apply 0 Chanhassen Connection Newsletter 0 City Website ® Facebook 0 Twitter 0 Chanhassen Villager 0 Other Print Commission Application Form - Submission #4484 Date Submitted: 1/29/2021 Commission Application Form Please complete and submit the online form below. You will be able to print a copy of the completed form when it is submitted. Application deadline is Friday, January 29, 2021. Commission Information Notice of Commission Vacancies For additional information regarding each commission and the number of available vacancies, view the Notice of Commission Vacancies via the above link. City Council Interview Dates Applicants must be available to interview with the City Council between 5-7pm on one of the following dates: Monday, February 8 Monday, February 22 Commission Desiretl• Planning Commission Alternate Commission Choice -Optional" Park & Recreation Commission IrIf Park & Recreation Commission, select Adult or Youth" # Adult _ Youth (Ages 16-18) Name' (sent Home Address* City` Zip Code" Chanhassen 55317 (for mailing address) (for mailing address) v u Preferred Contact Alternate Contact Phone Phone` XXX-XXX-XXXX 0 no alternate phone, enter"none" Email` Number of years lived in Highest level of education attained, plus degrees, if any` Bachelors Degree in Sociology and Law from The University of Minnesota Employment History (position, employer & brief description of dutiesy 2007 - Present: National Delivery Director for Fortune 500 Corporations Attach resume (if desired) Choose File No file chosen Reasons for seeking this position` I LOVE Chanhassen and I am interested in serving this community in a more formal and impacfful way: I want to help guide Chan toward quality and responsible planning and development that encourages growth but keeps the integrity of our charming, small, family -friendly town intact. Specific qualifications for this position` High emotional intelligence Excellent communicator, articulate and empathetic Strong critical thinking skills Diplomatic & decisive decision making skills Understanding of the big picture, long-term affects of development decisions and their impact on communities Are you currently serving on other Boards, Commissions, or Committees?` 1 �® Yes I ® No If yes, please list Have you served on a Board, Commission, or Committee in the past?* Yes o No If yes, please list Please list organization memberships and positions held* N/A Please list areas of special interest* Keeping Chanhassen great and making it the best community to live in, in the state and the country now did you hear about commission vacan�---^* Select all that apply ® Chanhassen Connection Newsletter ❑r- City Website 0 Facebook 0 Twitter 0 Chanhassen Villager 7 Other INTERVIEW SCORING SHEET March 8, 2021 5=High/1=Low Name Years Lived in Knowledge Commitment Knowledge of Involvement in Total Chanhassen of Community to Position Major Issues Community Points Dorina Tipton Senior (Interview waived) Erik Johnson Planning Scott Fischer Park & Rec/Environmental Jim Boettcher Park & Rec Susan Kibler Senior/Park & Rec Wilma Ruppert Planning/Park & Rec Don Vasatka Park & Rec Ross Reeves Park & Rec/Environmental Name Years Lived in Chanhassen Knowledge of Community Commitment to Position Knowledge of Major Issues Involvement in Community Total Points Bala Chintaginjala Planning Jessie Bent Planning/Park & Rec COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Erik Johnson Commission Desired: Planning Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Scott Fischer Commission Desired: Park & Recreation Alternate: Environmental 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Jim Boettcher (incumbent) Commission Desired: Park & Recreation Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Susan Kibler Commission Desired: Senior Alternate: Park & Recreation 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? Name: Wilma Ruppert COMMISSIONER INTERVIEW QUESTIONNAIRE Commission Desired: Planning Alternate: Park & Recreation 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Don Vasatka Commission Desired: Park & Recreation Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Ross Reeves Commission Desired: Park & Recreation Alternate: Environmental 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Bala Chintaginjala Commission Desired: Planning Alternate: None 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? COMMISSIONER INTERVIEW QUESTIONNAIRE Name: Jessie Bent Commission Desired: Planning Alternate: Park & Recreation 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community's greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve Economic Development Authority minutes dated August 10, 2020 Section 7:00 P.M. - ECONOMIC Item No: B.1. DEVELOPMENT AUTHORITY MEETING Prepared By Nann Opheim, City Recorder File No: PROPOSED MOTION "The Economic Development Authority approves the minutes dated August 10, 2020." Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Verbatim Minutes Summary Minutes CHANHASSEN ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING AUGUST 10, 2020 Mayor Ryan called the meeting to order at 7:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Greg Sticha, Jerry Ruegemer, Roger Knutson, Richard Rice and Matt Kerr Mayor Ryan: For the record we have all of our members present tonight with two attending via Zoom. Since we are operating with council members both present and online I will be taking roll call votes again for this meeting. APPROVAL OF MINUTES: Councilwoman Coleman moved, Councilman Campion seconded to approve the verbatim Minutes of the Economic Development Authority meeting dated July 27, 2020 as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVE SMALL BUSINESS EMERGENCY GRANT PROGRAM. Kate Aanenson: Thank you Mayor, members of the EDA. So at your last meeting on July 27ffi we discussed the implementation of the small business assistance program. As you know the County's also proceeding with their program so we put together our application which advised you that we would be also outsourcing the administration of that but as of last Friday Carver County CDA is ready to launch their program and I wanted just to show a little bit of difference between the two programs and what the staff is recommending that we do. So the Carver County plan has already been approved. They have a timeline and they're ready to launch so it applies to all jurisdictions in the county so all eligible businesses and I'll go through that in a minute. Kind of a table that shows what the City's program and what the County's program so that application also includes their guidelines. So the County has contracted with Next Stages to administer the program and last Friday all the communities in the Carver County that will be using CARES funds to small business loan as well as all of the chambers in the county were also on that call and they will be kind of advocating and spreading the word for the ability to apply for these so they're ready to roll this program out. So Next Stage has created the application and how they're going to review all the applicants and they'll be accepting those until September 4t' with notification by September 18t'. So marketing for the program is also being done with the Chamber of Commerce, as I mentioned, and all the cities and also the cities can also participate in that marketing and some of the emotion and using their own logos. So the City's program as we talked about at your last meeting you had recommended the $200,000 towards our specific Economic Development Authority — August 10, 2020 program so we created our application which was in your packet and we also put together some program guidelines and I'll share the difference between the two in just a minute. Now again as I mentioned we had recommended an administrator for the program and then we also looked at using Next Stage too so the application deadline would occur after the County so we want to give everybody, the County the opportunities to use the County's money first so I wanted to share with you what the County's looking at. The County CDA is looking at $700,000 dollars. In addition to that the County Board was also interested in providing some assistance for non- profits and that's up $450,000 and then for housing stabilization $500,000 so the City will also be promoting that to our residents that may need assistance in both of those. We do have some non-profit programs here as well as some housing assistance needs so we'll be also marketing those. So by combining our program with the County's we talked about at the last meeting, launching afterwards so that would mean someone that may apply through the County's program could then come back and apply through the City's. Yeah through the individual city's programs so there are a number of other cities that are also working with the CDA that want to use that same process. So based on that Next Stage's said well let's just add an addendum to that and I'll go through that in a little bit but I compared what we originally put into our grant program and what the CDA has and for the most part they're pretty similar. The CDA had in there $2 million dollars or less in annual revenue. Again targeting towards that small business group and then we put a different operational date which I think is pretty negligible regarding those two different dates. Both of them had requirements that they be in good standing with a county license, the city license and the State of Minnesota. That they're commercially or industrially zoned so the goal is that it's not a home business sort of thing and then demonstrate a loss of revenue at least 10 percent is our ordinance, or our guidelines did not have that. The County definitely wanted to put in there for profit farming which we may have one and documentation of expenses. Both programs offered that. So again there's 3 other cities that are also going to use Next Stages and so they came back with an addendum and I wanted to just kind of go through that with you so. Mayor Ryan: What are those cities, do you know? Kate Aanenson: Waconia for sure and Carver and then there's one other city that's trying to work through the issues so. So after the County's funds have been allocated and I think that was something that you wanted to make sure that you know we were able to, so their deadline would stop and then our's would become available so all their $700,000 would be expended. Now if someone in Chanhassen, our money that would be put towards this program would be for Chanhassen businesses. Waconia wouldn't be tapping our's so each city would be and so that's how they set it up because there was enough interest in the county that whatever they assigned, any addition they wanted to be used in their city. So that gives our businesses the opportunity, again that's the addendum process would be applicants don't have to complete two separate applications. They've got enough paperwork. Saves us administrative costs between $18,000 and $20,000 which we could apply to the program itself, and allows us to put our branding and our logo on our stuff too to get that marketing. So that would be the County's programs and our's too. So with that because they had been amenable and there's a small nuances that we're confident that we can work through with the addendum that we would recommend working with, 2 Economic Development Authority — August 10, 2020 in conjunction with the EDA and then working to get the addendum under that which they put in place for the small business grants. Which is pretty much what we were going to do but we're just kind of going together in a more formalized way. Mayor Ryan: Are we still then reviewing the applicants? We're not going to be involved? Or involved in the decision making process? Kate Aanenson: That's a great question. We weren't going to be either way because I think we felt as staff we didn't want to be picking those winners so there was a more, and also the application is more generalized because a lot of that when it becomes public is not proprietary information so once they get more into the revenue side that's where we're going to that independent review which would be Next Stages where they're looking at more detail of income and sources and that sort of thing which is proprietary so we didn't want to be involved in that so we were always intended to outsource it so this really kind of closed up that loop that we were trying to work together and then saved our overhead so we think it's, and other cities saw that same opportunity so we had a really great call on what other cities were doing and the gentleman that's on the head of Next Stages was also very accommodating on that so we'll be getting that addendum to get to formalize to see what that looks like so. So that's what we're recommending, the staff is. So I'd be happy to answer any questions. Mayor Ryan: I'll ask council first. Thank you Ms. Aanenson. Councilman McDonald any questions? Councilman McDonald: Not at this time thank you. Mayor Ryan: Councilwoman Tjornhom? Councilwoman Tjornhom: Not at this time. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: No thank you. Mayor Ryan: Councilman Campion. Councilman Campion: Yes I have one question. So in terms of I think you were showing that our requirements would not limit the revenue, annual revenue of the applicant, right? Or of the qualified. Kate Aanenson: Correct. Again the $2 million or less is for the small business. Our's was left open. I think that's one of the nuance things that we can look at. It's intended to be for small business and annual revenue so that's one of the things that we would, when we look at that addendum that we would make our's a little bit more robust. Economic Development Authority — August 10, 2020 Councilman Campion: Yeah I feel like some limit should be placed there. Kate Aanenson: We could leave it in place. I'm fine with that. Whatever you would prefer. Councilman Campion: I would like it explored at least. I don't know that $2 million is necessarily the right limit but it seems like there should be some limit. Mayor Ryan: Limit on the? Councilman Campion: On the, to ensure that it is a small business. Mayor Ryan: Small business. And how did they come up with the $2 million do you know? Is that what the recommendation was? Kate Aanenson: Correct. So what they did is they looked at all the small business in the county had access to those records so the CDA, that's some of the stuff that they presented to the County Board when they were putting that together. Mayor Ryan: Okay. ...would it make more sense to stay at the $2 million? Kate Aanenson: Yeah, sure. Mayor Ryan: We'll go around to see because this would be a change to what we're recommending or what is on the check list correct? Kate Aanenson: Correct. Mayor Ryan: So Councilman McDonald so you favor putting a cap at $2 million in revenues to identify small businesses? Councilman McDonald: I'm fine with that yes. Mayor Ryan: Councilwoman Tjornhom? Councilwoman Tjornhom: I think so. Do we have any idea how many businesses if we move that number are affected? Mayor Ryan: Kate's looking right now. Kate Aanenson: Yeah I was going to say. Councilwoman Tjornhom: Sorry Kate. 2 Economic Development Authority – August 10, 2020 5 Kate Aanenson: No that’s alright. Carver County in their original issue statement had a number in there. I was just looking for their original. Well what they did in there was 86 percent of the businesses in the county employ less than 20 people so it’s a pretty substantial amount so to Dan’s point I think the $2 million is really getting towards the small business. Councilman Campion: Okay. Mayor Ryan: Could you hear that Councilwoman Tjornhom? Councilwoman Tjornhom: I did thank you very much Kate. Kate Aanenson: It’s a good question. Councilman Campion: Alright thank you. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: I’m in favor of it yeah. Mayor Ryan: I think unanimously we would like to see the $2 million limit would be great. Any other questions? Go ahead. Heather Johnston: I’m sorry Madam Mayor. I think the only other change and Kate should correct me, is Ms. Aanenson should correct me is if we can put that chart back up again, would be that ag use and so as long as we, in other ways it would be consistent for profit farming and then a demonstrated revenue loss and so we could, I mean we are happy with either set of criteria so if you, if you all just wanted to kind of eyeball that we’re, and you don’t want, or you want to do for profit farming or you don’t want to if you could just let us know that. And the other one that’s different is the demonstrated loss of revenue of at least 10 percent which we did not have in our proposal. Kate Aanenson: Yeah so I know those other cities that were not in favor of for profit farming, that there might be interest at the County Commission level that there’d be some form of profit farming so it got put in there so. Mayor Ryan: I mean I would look for your recommendation Ms. Aanenson on whether or not, the only one that I was curious about and I had on my list to question was, and you touched on it briefly right away is about non-profits because I know across the board non-profits are absolutely hurting right now in this pandemic just because of the loss of donations, either financial or otherwise and while they do have opportunities and have taken advantage of a lot of the grants that are out there for them you know is this not something that we want to consider as a, or maybe have an understanding why it’s being suggested for profit only. Economic Development Authority — August 10, 2020 Kate Aanenson: Yeah. So the County Board and the CDA struggled with this too. That's why they put the $450,000 towards that so any of our non -profits can also apply for that and so they've also given us that marketing material so once you approve this then we would start marketing that to our residents as we will the housing stability money too. Mayor Ryan: Okay. Kate Aanenson: So it's a lot of the same criteria. If you have employees. Less than $2 million in revenue. A lot of the same criteria but it offers that up for them too so we'll get that marketed again through the Chamber and through our media sources too. Mayor Ryan: Perfect. And I guess that's what I wanted clarification on. I know you mentioned something about non -profits so I just want to make sure that they are being looked out for. Kate Aanenson: Yeah and I think that the County is also watching to see where the revenue sources. I know you talked about that tonight. If there was extra money if there was a lot of demand that's something that you could look at with the CARES amount too just to see how quickly this gets absorbed and who's using it so we'll get, that was one of the things too. I think Heather also mentioned that we definitely want in both of these to have documentation on expenses. We want to see who's using them. How they're using them. They have to give us a report back and that's a very important thing. Mayor Ryan: Perfect and so then the timeline is at once the Carver County's closed then the City's open and have that timeline and then after that timeline closes then we get a report afterwards? Kate Aanenson: Yep and we have to have our's out by the 15th also. They're shooting to have their's wrapped up beginning the end of October so but our timeline once they close in September we'll be ready to launch our's. Mayor Ryan: Okay, perfect. And then finally just to touch real quickly again on the communication piece of this, is it going to come initially from Carver County and then through the City or do we have a communication plan in place? I know in the document we didn't, we haven't identified what that exact link is going to be on our website so obviously that's to come but what is then the communication? Kate Aanenson: That's a great question because on the call each city's going to do their own branding on their information and then also piggy back onto the County's that you can reach out to us directly if you have specific questions and also other ... will be marketing all the communities that they represent with branding too and directing them. We'll have contact information on that. The application and Next Stages too so all of that will, everybody will roll that out here pretty soon. 71 Economic Development Authority — August 10, 2020 Mayor Ryan: So are they, so the communication strategy consistent across or you said then Chanhassen comes up. Kate Aanenson: A consistent. Consistent, just the logo and the branding. Mayor Ryan: Okay. Kate Aanenson: So we get their, you know our logo on there. That Chanhassen's participating in this program and I think that's kind of the strength of all working together. Mayor Ryan: Okay. Kate Aanenson: Yeah but once that runs out then you can certainly reach out to us. Mayor Ryan: Okay. And I'm glad that we can piggy back on the communication pieces because I know that takes a lot of time to put together and communicate it effectively. I just, you know I think this is a really proud moment for the City of Chanhassen and I want to make sure that our businesses know that we're doing this while we're doing it in conjunction with the County that this is something that the council and staff work together to make sure this happened for our small businesses during this challenging time so I just want to make sure that we have that strategy and can communicate it effectively for our businesses. Kate Aanenson: Yeah. Heather and I had a call with the Chamber President so they're, and they were on the Zoom call too so we're ready to reach out to them too. Mayor Ryan: Great, perfect. Thank you. I'll go around to see if there's any questions before I ask for a motion. Councilman McDonald any questions? Councilman McDonald: No I don't think so. Mayor Ryan: Thank you. Councilwoman Tjornhom? Councilwoman Tjornhom: Not at this time. Mayor Ryan: Councilwoman Coleman? Councilwoman Coleman: No thank you. Mayor Ryan: And Councilman Campion? Councilman Campion: No. 7 Economic Development Authority — August 10, 2020 Mayor Ryan: Alright. Again I would just, I'd like to reiterate, thank you to Mr. Sticha for pulling this information so quickly together for us initially and Kate, Ms. Aanenson for working on this in conjunction with the CDA and really everybody with staff as well as council for moving this so quickly forward. I think this is really important step that we can take for our small businesses so I appreciate the teamwork in moving this item forward. I think it's going to go a long way for our small businesses in Chanhassen. Kate Aanenson: I do have a motion on here for you if we can put that up. It is recommend approving. Mayor Ryan: It is in our packet so. Kate Aanenson: It's also on the bottom. Mayor Ryan: On perfect, oh it is okay so from the, if there is a council member that would like to make a motion please. Councilman Campion: I will make a motion. Mayor Ryan: Councilman McDonald? Councilman McDonald: Okay. I would make a motion that the Economic Development Authority, the EDA recommends approval of the Chanhassen Small Business Emergency Grant Program. Kate Aanenson: Can we just modify that to say. Heather Johnston: With a cap of $2 million dollars? Kate Aanenson: Yeah. Yeah and working with the CDA maybe yeah. Mayor Ryan: With a cap of $2 million dollars and working with the CDA. Councilman McDonald: With a cap of $2 million dollars and working with the CDA. Kate Aanenson: $200,000. Mayor Ryan: $200,000 sorry Councilman McDonald. Councilman McDonald: And working with the CDA. Mayor Ryan: Perfect, thank you Councilman McDonald. Is there a second? Economic Development Authority — August 10, 2020 Councilman Campion: Second. Mayor Ryan: Thank you Councilman Campion. And now I will take a roll call vote. Councilman McDonald moved, Councilman Campion seconded that the Economic Development Authority (EDA) recommends approval of the Chanhassen Small Business Emergency Grant Program with a total funding amount not to exceed $200,000 and working in conjunction with Carver County CDA. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Ryan: That motion carries 5-0. Thank you Ms. Aanenson. Kate Aanenson: Thank you. Mayor Ryan: That concludes our Economic Development Authority meeting. I would stand for a motion to adjourn. Councilwoman Coleman moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Economic Development Authority Meeting was adjourned at 7:20 p.m. Submitted by Heather Johnston Interim City Manager Prepared by Nann Opheim 9 CHANHASSEN ECONOMIC DEVELOPMENT AUTHORITY SPECIAL MEETING SUMMARY MINUTES AUGUST 10, 2020 Mayor Ryan called the meeting to order at 7:00 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Heather Johnston, Jake Foster, Kate Aanenson, Charlie Howley, Greg Sticha, Jerry Ruegemer, Roger Knutson, Richard Rice and Matt Kerr APPROVAL OF MINUTES: Councilwoman Coleman moved, Councilman Campion seconded to approve the verbatim Minutes of the Economic Development Authority meeting dated July 27, 2020 as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVE SMALL BUSINESS EMERGENCY GRANT PROGRAM. Kate Aanenson presented the staff report on this item. Councilman Campion asked about the requirement of $2 million dollars in revenue. Mayor Ryan asked for clarification on the status of non-profit organizations and communication strategies. Councilman McDonald moved, Councilman Campion seconded that the Economic Development Authority (EDA) recommends approval of the Chanhassen Small Business Emergency Grant Program with a total funding amount not to exceed $200,000 and working in conjunction with Carver County CDA. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Councilwoman Coleman moved, Councilman McDonald seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Economic Development Authority Meeting was adjourned at 7:20 p.m. Submitted by Heather Johnston Interim City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Resolution 2021XX: Consider Resolution to Adopt TIF Plan Documents Section 7:00 P.M. ECONOMIC DEVELOPMENT AUTHORITY MEETING Item No: B.2. Prepared By Kate Aanenson, AICP, Community Development Director File No: PROPOSED MOTION “The Economic Development Authority (EDA) adopts the attached resolution making a modification to the Redevelopment Plan for the Downtown Chanhassen Redevelopment project area and a Tax Increment Financing (TIF) Plan for Tax Increment Financing District No. 12." Approval requires a Simple Majority Vote of members present. SUMMARY Over the last several months, the City Council has discussed the desire to create affordable senior housing. The Lakes at Chanhassen received site plan approval with a density bonus requiring that 50 of the 110 units must meet the affordable housing criteria of 60% of Area Median Income (AMI). The developer sought the use of TIF for assistance on the affordability. The EDA will be reviewing the TIF housing district and District modification. BACKGROUND As part of the EDA discussion, Nick Anhut with Ehlers, the city's financial advisors, plans to review the proposed terms for the contract for private development. The EDA will not give formal adoption until after the public hearing at the City Council meeting on March 22, 2021. The next steps in the TIF process will be for the City Council to hold a public hearing. After the public hearing, the City Council will adopt Findings for creating the TIF. The EDA will then create a private development agreement for the TIF between the EDA and the Developer. RECOMMENDATION Review the modification to the Redevelopment Plan and TIF and adopt the attached resolution. CITY COUNCIL STAFF REPORTMonday, March 8, 2021SubjectResolution 2021XX: Consider Resolution to Adopt TIF Plan DocumentsSection7:00 P.M. ECONOMICDEVELOPMENT AUTHORITYMEETING Item No: B.2.Prepared By Kate Aanenson, AICP, CommunityDevelopment Director File No: PROPOSED MOTION“The Economic Development Authority (EDA) adopts the attached resolution making a modification to theRedevelopment Plan for the Downtown Chanhassen Redevelopment project area and a Tax Increment Financing(TIF) Plan for Tax Increment Financing District No. 12."Approval requires a Simple Majority Vote of members present.SUMMARYOver the last several months, the City Council has discussed the desire to create affordable senior housing. The Lakesat Chanhassen received site plan approval with a density bonus requiring that 50 of the 110 units must meet theaffordable housing criteria of 60% of Area Median Income (AMI). The developer sought the use of TIF forassistance on the affordability. The EDA will be reviewing the TIF housing district and District modification.BACKGROUNDAs part of the EDA discussion, Nick Anhut with Ehlers, the city's financial advisors, plans to review the proposedterms for the contract for private development. The EDA will not give formal adoption until after the public hearing atthe City Council meeting on March 22, 2021. The next steps in the TIF process will be for the City Council to hold a public hearing. After the public hearing, theCity Council will adopt Findings for creating the TIF. The EDA will then create a private development agreement forthe TIF between the EDA and the Developer.RECOMMENDATION Review the modification to the Redevelopment Plan and TIF and adopt the attached resolution. ATTACHMENTS: Resolution Chanhassen TIF 12 Plan PowerPoint Presentation CHANHASSEN ECONOMIC DEVELOPMENT AUTHORITY CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES STATE OF MINNESOTA RESOLUTION NO. 2021-01 RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE DOWNTOWN CHANHASSEN REDEVELOPMENT PROJECT AREA AND A TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 12 THEREIN WHEREAS, it has been proposed by the Board of Commissioners (the "Board") of the Chanhassen Economic Development Authority (the "EDA") and the City of Chanhassen (the “City”) that the EDA adopt a Modification to the Redevelopment Plan (the "Redevelopment Plan Modification") for the Downtown Chanhassen Redevelopment Project Area (the “Project Area”) to establish Tax Increment Financing District No. 12 (the "District") and adopt a Tax Increment Financing Plan (the "TIF Plan") therefor (the Redevelopment Plan Modification and the TIF Plan are referred to collectively herein as the "Plans"), all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.090 to 469.1082 and Sections 469.174 to 469.1794, inclusive, as amended (the "Act"), all as reflected in the Plans and presented for the Board's consideration; and WHEREAS, the EDA has investigated the facts relating to the Plans and has caused the Plans to be prepared; and WHEREAS, the EDA has performed all actions required by law to be performed prior to the adoption of the Plans. The EDA has also requested the City Planning Commission to provide for review of and written comment on the Plans and that the Council schedule a public hearing on the Plans upon published notice as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board as follows: 1. The EDA hereby finds that the District is in the public interest and is a "housing district" under Minnesota Statutes, Section 469.174, Subd. 11, and finds that the adoption of the proposed Plans conforms in all respects to the requirements of the Act and will help fulfill a need to develop an area of the State of Minnesota for affordable and high-quality housing and thereby serves a public purpose. 2. The EDA further finds that the Plans will afford maximum opportunity, consistent with the sound needs for the City as a whole, for the development or redevelopment of the Project Area by private enterprise in that the intent is to provide only that public assistance necessary to make the private developments financially feasible. 3. The boundaries of the Project Area are not being expanded. 4. The reasons and facts supporting the findings in this resolution are described in the Plans. 5. The EDA elects to calculate fiscal disparities for the District in accordance with Minnesota Statutes, Section 469.177, Subd. 3, clause b, which means the fiscal disparities contribution would be taken from inside the District. 6. Conditioned upon the approval thereof by the City Council following its public hearing thereon, the Plans, as presented to the EDA on this date, are hereby approved, established and adopted and shall be placed on file in the office of the EDA Executive Director. 7. Upon approval of the Plans by the City Council, the staff, the EDA's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plans and for this purpose to negotiate, draft, prepare and present to this Board for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. Approval of the Plans does not constitute approval of any project or a Development Agreement with any developer. 8. Upon approval of the Plans by the City Council, the EDA Executive Director is authorized and directed to forward a copy of the Plans to the Minnesota Department of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes 469.175, Subd. 4a. 9. The EDA Executive Director is authorized and directed to forward a copy of the Plans to the Carver County Auditor and request that the Auditor certify the original tax capacity of the District as described in the Plans, all in accordance with Minnesota Statutes 469.177. Approved by the Board on March 8, 2021. Elise Ryan, Chair ATTEST: Heather Johnston, Interim Executive Director MODIFICATION TO THE REDEVELOPMENT PLAN Downtown Chanhassen Redevelopment Project Area - AND - TAX INCREMENT FINANCING PLAN Establishment of Tax Increment Financing District No. 12 (a housing district) City of Chanhassen, Carver County, Minnesota Public Hearing: March 22, 2021 City of Chanhassen Tax Increment Financing District No. 12 2 Table of Contents Modification to the Redevelopment Plan for the Downtown Chanhassen Redevelopment Project Area .............................................................................................................................................. 3 Foreword ................................................................................................................................... 3 Tax Increment Financing Plan for Tax Increment Financing District No. 12 ................................. 4 Foreword ................................................................................................................................... 4 Statutory Authority .................................................................................................................... 4 Statement of Objectives ............................................................................................................ 4 Redevelopment Plan Overview ................................................................................................. 4 Description of Property in the District and Property to be Acquired .......................................... 5 Classification of the District ....................................................................................................... 5 Duration and First Year of Tax Increment of the District ........................................................... 6 Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements ....................................................................... 6 Sources of Revenue/Bonds to be Issued .................................................................................. 7 Uses of Funds ........................................................................................................................... 8 Estimated Impact on Other Taxing Jurisdictions ....................................................................... 8 Supporting Documentation ..................................................................................................... 10 Administration of the District ................................................................................................... 11 Appendix A: Map of Downtown Chanhassen Redevelopment Project Area and the TIF District ..................................................................................................................................... 12 Appendix B: Estimated Cash Flow for the District .................................................................. 13 Appendix C: Findings Including But/For Qualifications .......................................................... 14 City of Chanhassen Tax Increment Financing District No. 12 3 Modification to the Redevelopment Plan for the Downtown Chanhassen Redevelopment Project Area Foreword The following text represents a Modification to the Redevelopment Plan for the Downtown Chanhassen Redevelopment Project Area. This modification represents a continuation of the goals and objectives set forth in the Redevelopment Plan for the Downtown Chanhassen Redevelopment Project Area. Generally, the substantive changes include the establishment of Tax Increment Financing District No. 12. For further information, a review of the Redevelopment Plan for the Downtown Chanhassen Redevelopment Project Area is recommended. It is available on file at the office of the Assistant City Manager at the City of Chanhassen. Other relevant information is contained in the Tax Increment Financing Plans for the Tax Increment Financing Districts located within Downtown Chanhassen Redevelopment Project Area. City of Chanhassen Tax Increment Financing District No. 12 4 Tax Increment Financing Plan for Tax Increment Financing District No. 12 Foreword The City of Chanhassen (the "City"), staff and consultants have prepared the following information to expedite the Establishment of Tax Increment Financing District No. 12 (the "District"), a housing tax increment financing district, located in the Downtown Chanhassen Redevelopment Project Area (the “Project Area”). Statutory Authority Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the City has certain statutory powers pursuant to Minnesota Statutes ("M.S."), Sections 469.124 - 469.133, inclusive, as amended, and M.S., Sections 469.174 to 469.1794, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This section contains the Tax Increment Financing Plan (the "TIF Plan") for the District. Other relevant information is contained in the Redevelopment Plan for the Project Area, as modified. Statement of Objectives The District currently consists of one (1) parcel of land and adjacent roads and internal rights-of- way. The District is being created to provide financial assistance to facilitate the development of a new 110-unit, three story mixed-income apartment facility for senior living to be known as Lake Place in the City. The City is preparing to enter into an agreement with Lakes at Chanhassen, LLC as the developer. Under terms of the agreement, the developer is expected to designate 50 affordable housing units within the facility. Development is anticipated to begin in 2021. This TIF Plan is expected to achieve many of the objectives outlined in the Redevelopment Plan for the Project Area. The activities contemplated in the Modification to the Redevelopment Plan and the TIF Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of the Project Area and the District. Redevelopment Plan Overview Pursuant to the Redevelopment Plan and authorizing state statutes, the City is authorized to undertake the following activities in the District: 1. Property to be Acquired – If deemed necessary, selected property located within the District may be acquired by the City and is further described in this TIF Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to M.S., Chapter 117 and other relevant state and federal laws. City of Chanhassen Tax Increment Financing District No. 12 5 3.Upon approval of a developer's plan relating to the project and completion of the necessary legal requirements, the City may sell to a developer selected properties that it may acquire within the District or may lease land or facilities to a developer. 4.The City may perform or provide for some or all necessary acquisition, construction, relocation, demolition, and required utilities and public street work within the District. Description of Property in the District and Property to be Acquired The District encompasses all property and adjacent rights-of-way and abutting roadways identified by the parcels listed below. Parcel number Address Owner 25.636.0020 1361 Lake Drive W.Island Mgmt LLC Please also see the map in Appendix A for further information on the location of the District. The City may acquire any parcel within the District including interior and adjacent street rights of way. Any properties identified for acquisition will be acquired by the City only in order to accomplish one or more of the following: storm sewer improvements; provide land for needed public streets, utilities and facilities; or carry out land acquisition, site improvements, clearance and/or development to accomplish the uses and objectives set forth in this plan. The City may acquire property by gift, dedication, condemnation or direct purchase from willing sellers in order to achieve the objectives of this TIF Plan. Such acquisitions will be undertaken only when there is assurance of funding to finance the acquisition and related costs. Classification of the District The City, in determining the need to create a tax increment financing district in accordance with M.S., Sections 469.174 to 469.1794, as amended, inclusive, finds that the District, to be established, is a housing district pursuant to M.S., Section 469.174, Subd. 11 and M.S., Section 469.1761. $The District consists of one (1) parcel $The development will consist of 110 units of multi-family rental housing $At least 40% of the units will be occupied by persons with incomes less than 60% of median income, and $No more that 20 percent of the square footage of the building that is receiving assistance from tax increment consists of commercial, retail or other non-residential uses. Pursuant to M.S., Section 469.176, Subd. 7, the District does not contain any parcel or part of a parcel that qualified under the provisions of M.S., Sections 273.111, 273.112, or 273.114 or Chapter 473H for taxes payable in any of the five calendar years before the filing of the request for certification of the District. City of Chanhassen Tax Increment Financing District No. 12 6 Duration and First Year of Tax Increment of the District Pursuant to M.S., Section 469.175, Subd. 1, and Section 469.176, Subd. 1, the duration and first year of tax increment of the District must be indicated within the TIF Plan. Pursuant to M.S., Section 469.176, Subd. 1b., the maximum duration of the District will be 25 years after receipt of the first increment by the City (a total of 26 years of tax increment). The City elects to receive the first tax increment in 2023, which is no later than four years following the year of approval of the District. Thus, it is estimated that the District, including any modifications of the TIF Plan for subsequent phases or other changes, would terminate after 2048, or when the TIF Plan is satisfied. The City reserves the right to decertify the District prior to the legally required date. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity Value/Increment and Notification of Prior Planned Improvements Pursuant to M.S., Section 469.174, Subd. 7 and M.S., Section 469.177, Subd. 1, the Original Net Tax Capacity (ONTC) as certified for the District will be based on the market values placed on the property by the assessor in 2020 for taxes payable 2021. Pursuant to M.S., Section 469.177, Subds. 1 and 2, the County Auditor shall certify in each year (beginning in the payment year 2023) the amount by which the original value has increased or decreased as a result of: 1.Change in tax exempt status of property; 2.Reduction or enlargement of the geographic boundaries of the District; 3.Change due to adjustments, negotiated or court-ordered abatements; 4.Change in the use of the property and classification; 5.Change in state law governing class rates; or 6.Change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured and no tax increment will be payable to the City. Pursuant to M.S., Section 469.174 Subd. 4 and M.S., Section 469.177, Subd. 1, 2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Downtown Chanhassen Redevelopment Project Area, upon completion of the projects within the District, will annually approximate tax increment revenues as shown in the table below. The City requests 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 2023. The Project Tax Capacity (PTC) listed is an estimate of values when the projects within the District are completed. The original local tax rate for the District will be the local tax rate for taxes payable 2021, assuming the request for certification is made before June 30, 2021. The ONTC and the Original Local Tax Rate for the District appear in the table below. City of Chanhassen Tax Increment Financing District No. 12 7 Estimated Project Tax Capacity (PTC) upon completion 233,750 Estimated Original Net Tax Capacity (ONTC)9,195 Fiscal Disparities 0 Estimated Captured Tax Capacity (CTC)224,555 Original Local Tax Rate 95.1546%Pay 2021 Estimated Annual Tax Increment $213,674 Percent Retained by the City 100% Project Tax Capacity Note: The tax capacity included in this chart is the estimated tax capacity of the District in year 25. The tax capacity of the District based on partial project completion in year one is estimated to be $58,438. Pursuant to M.S., Section 469.177, Subd. 4, the City shall, after a due and diligent search, accompany its request for certification to the County Auditor or its notice of the District enlargement pursuant to M.S., Section 469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen (18)months immediately preceding approval of the TIF Plan by the municipality pursuant to M.S., Section 469.175, Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City is reviewing the area to be included in the District to determine if any building permits have been issued during the 18 months immediately preceding approval of the TIF Plan by the City. Sources of Revenue/Bonds to be Issued The total estimated tax increment revenues for the District are shown in the table below: SOURCES Tax Increment 5,369,315$ Interest 268,466 TOTAL 5,637,781$ The costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. If necessary, The City reserves the right to incur bonds or other indebtedness as a result of the TIF Plan. As presently proposed, the projects within the District will be financed by one or more pay-as-you-go notes. Any refunding amounts will be deemed a budgeted cost without a formal TIF Plan Modification. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The City may issue bonds (as defined in the TIF Act) secured in whole or in part with tax increments from the District in a maximum principal amount of $5,013,288. Such bonds may be in the form of pay-as-you-go notes, revenue bonds or notes, general obligation bonds, or interfund loans. This estimate of total bonded indebtedness is a cumulative statement of authority under this TIF Plan as of the date of approval. City of Chanhassen Tax Increment Financing District No. 12 8 Uses of Funds Currently under consideration for the District is a proposal to facilitate financial assistance for the development of a new 110-unit mixed-income senior housing apartment facility in the city. The City has determined that it will be necessary to provide assistance to the project(s) for certain District costs, as described. The City has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District, this TIF Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the following table. USES Land/Building Acquisition -$ Site Improvements/Preparation - Affordable Housing 4,476,356 Utilities - Other Qualifying Improvements - Administrative Costs (up to 10%)536,932 PROJECT COSTS TOTAL 5,013,288$ Interest 624,493 PROJECT AND INTEREST COSTS TOTAL 5,637,781$ The total project cost, including financing costs (interest) listed in the table above does not exceed the total projected tax increments for the District as shown in the Sources of Revenue section. Estimated costs associated with the District are subject to change among categories without a modification to this TIF Plan. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification, the budget above pursuant to the applicable statutory requirements. The City may expend funds for qualified housing activities outside of the District boundaries pursuant to the TIF Act. Fiscal Disparities Election Pursuant to M.S., Section 469.177, Subd. 3, the City may elect one of two methods to calculate fiscal disparities. The City will choose to calculate fiscal disparities by clause b (inside). Estimated Impact on Other Taxing Jurisdictions The estimated impact on other taxing jurisdictions below assumes that the redevelopment contemplated by the TIF Plan would occur without the creation of the District. However, the City has determined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District would be as follows if the "but for" test was not met: City of Chanhassen Tax Increment Financing District No. 12 9 Entity Final 2020/Pay 2021 Total Net Tax Capacity Estimated Captured Tax Capacity (CTC) upon completion Percent of CTC to Entity Total Carver County 159,157,722 224,555 0.1411% Chanhassen 50,969,757 224,555 0.4406% ISD No. 112 (Eastern Carver County Schools)93,580,837 224,555 0.2400% Impact on Tax Base Entity Pay 2021 Extension Rate Percent of Total CTC Potential Taxes Carver County 34.6337% 36.40% 224,555 $ 77,772 Chanhassen 22.1140% 23.24% 224,555 49,658 ISD No. 112 (Eastern Carver County Schools)32.3272% 33.97% 224,555 72,592 Other 6.0797% 6.39% 224,555 13,652 95.1546% 100.00% $ 213,674 Impact on Tax Rates The estimates listed above display the captured tax capacity when all construction is completed. The tax rate used for calculations is the Pay 2021 rate. The total net capacity for the entities listed above are based on Pay 2021 figures. The District is expected to be certified under the Pay 2021 rates. Pursuant to M.S. Section 469.175 Subd. 2(b): (1)Estimate of total tax increment. It is estimated that the total amount of tax increment that will be generated over the life of the District is $5,369,315; (2)Probable impact of the District on city provided services and ability to issue debt. A marginal impact of the District on police protection is expected. With any addition of new residents or businesses, police calls for service will be increased and the City estimates an increase of 50 calls per year. New developments also add an increase in traffic and additional overall demands to the call load. However, the City does not anticipate any material financial impact and does not expect that the proposed development, in and of itself, will necessitate new capital investment in vehicles or facilities. The probable impact of the District on fire protection is not expected to be significant. Typically new buildings generate few calls, if any, and are of superior construction. The City estimates residents within the development may generate 25 calls per year. Similar to police, the City does not expect that the proposed development, in and of City of Chanhassen Tax Increment Financing District No. 12 10 itself, will create a material financial impact or necessitate new capital investment in vehicles or facilities. The impact of the District on public infrastructure is expected to be minimal. No public roads are necessitated by the development, and it the development is not expected to significantly impact any traffic movements in the area. All on-site infrastructure capital costs will be paid by the development including the installation of a trail and pedestrian access. The City’s current infrastructure for sanitary sewer, storm sewer and water will be able to handle the additional volume generated from the proposed development. Based on the development plans, there are no additional public costs associated with street maintenance, sweeping, plowing, lighting and sidewalks. The development in the District is expected to contribute an estimated $1,094,280 in sanitary sewer (SAC) and water (WAC) connection fees. The probable impact of any District general obligation tax increment bonds on the ability to issue debt for general fund purposes is expected to be minimal. It is not anticipated that there will be any general obligation debt issued in relation to this project, therefore there will be no impact on the City's ability to issue future debt or on the City's debt limit. (3)Estimated amount of tax increment attributable to school district levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to school district levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions remained the same, is $1,824,136; (4)Estimated amount of tax increment attributable to county levies. It is estimated that the amount of tax increments over the life of the District that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same, is $1,954,286; (5)Additional information requested by the county or school district. The City is not aware of any standard questions in a county or school district written policy regarding tax increment districts and impact on county or school district services. The county or school district must request additional information pursuant to M.S. Section 469.175 Subd. 2(b) within 15 days after receipt of the tax increment financing plan. No requests for additional information from the county or school district regarding the proposed development for the District have been received. Supporting Documentation Pursuant to M.S. Section 469.175, Subd. 1 (a), clause 7 the TIF Plan must contain identification and description of studies and analyses used to make the determination set forth in M.S. Section 469.175, Subd. 3, clause (b)(2) and the findings are required in the resolution approving the District. In making said determination, reliance has been placed upon (1) written representation made by the developer to such effects, (2) review of the developer’s proforma; and (3) City staff awareness of the feasibility of developing the project site within the District, which is further outlined in the City Council resolution approving the establishment of the TIF District and Appendix C. City of Chanhassen Tax Increment Financing District No. 12 11 Administration of the District Administration of the District will be handled by the Community Development Director. City of Chanhassen Tax Increment Financing District No. 12 12 Appendix A: Map of Downtown Chanhassen Redevelopment Project Area and the TIF District an Bl v d (CSAH 18) Lyman Blv d (CSAH 18)Powers Blvd (C.R. 17)01Grea t Plai ns BlvdSta t e H w y 5 State H w y 5Galpin Blvd. (C.R. 117)Chanhassen Rd. Hwy. 101AudubonRoadGalpin Blvd (C.R. 15)Z[212Powers Blvd (C.R. 17)Project Area Downtown Chanhassen Redevelopment Project Area City of Chanhassen, Minnesota s 7D[,QFUHPHQW)LQDQFLQJ'LVWULFW1R 'RZQWRZQ5HGHYHORSPHQW3URMHFW$UHD TIF District No. 12 Tax Increment Financing District No. 12 City of Chanhassen Tax Increment Financing District No. 12 13 Appendix B: Estimated Cash Flow for the District 2/16/2021Lake Place Senior Apartments - No InflationCity of Chanhassen, MN 110-unit Senior Multifamily DevelopmentASSUMPTIONS AND RATESDistrictType:HousingDistrict Name/Number: TIF District 12County District #: TBDExempt Class Rate (Exempt) 0.00%First Year Construction or Inflation on Value 2021Commercial Industrial Preferred Class Rate (C/I Pref.)Existing District - Specify No. Years RemainingFirst $150,000 1.50%Inflation Rate - Every Year:0.00%Over $150,000 2.00%Interest Rate:1.00%Commercial Industrial Class Rate (C/I) 2.00%Present Value Date:1-Aug-22Rental Housing Class Rate (Rental) 1.25%First Period Ending 1-Feb-23Affordable Rental Housing Class Rate (Aff. Rental)Tax Year District was Certified:Pay 2021First $174,000 0.75%Cashflow Assumes First Tax Increment For Development: 2023 Over $174,000 0.25%Years of Tax Increment 26 Non-Homestead Residential (Non-H Res. 1 Unit)Assumes Last Year of Tax Increment2048First $500,0001.00%Fiscal Disparities Election [Outside (A), Inside (B), or NA]Inside(B)Over $500,0001.25%Incremental or Total Fiscal DisparitiesIncrementalHomestead Residential Class Rate (Hmstd. Res.)Fiscal Disparities Contribution Ratio36.5748% Pay 2020First $500,0001.00%Fiscal Disparities Metro-Wide Tax Rate139.5040% Pay 2021 est.Over $500,0001.25%Maximum/Frozen Local Tax Rate: 95.155% Pay 2021 est.Agricultural Non-Homestead1.00%Current Local Tax Rate: (Use lesser of Current or Max.)95.155%Pay 2021 est.State-wide Tax Rate (Comm./Ind. only used for total taxes) 36.0000% Pay 2021 est.Market Value Tax Rate (Used for total taxes) 0.17888% Pay 2021 est.Building Total Percentage Tax Year Property Current Class AfterLand Market Market Of Value Used Original Original Tax Original After ConversionMap ID PID Owner Address Market ValueValueValue for District Market Value Market Value Class Tax Capacity Conversion Orig. Tax Cap.25.636.0020Island Mgmt LLC1361 Lake Drive W.735,6000 735,600100% 735,600 Pay 2021 Rental9,195 Rental9,195 1735,6000 735,600735,6009,1959,195Note:1.Base values are for pay 2021 based upon review of County website on 2/2/2021.2. Located in SD # 112 and WS #064. TAG 2506.Area/ PhaseTax Rates BASE VALUE INFORMATION (Original Tax Capacity)Prepared by Ehlers 2/16/2021Lake Place Senior Apartments - No InflationCity of Chanhassen, MN 110-unit Senior Multifamily DevelopmentEstimated Taxable Total Taxable Property Percentage Percentage Percentage Percentage First YearMarket Value Market Value Total Market Tax Project Project Tax Completed Completed Completed Completed Full TaxesArea/PhaseNew UsePer Sq. Ft./UnitPer Sq. Ft./UnitSq. Ft./UnitsValueClassTax CapacityCapacity/Unit2021202220232024Payable1Apartments 170,000 170,000 110 18,700,000 Rental 233,750 2,125 25%100% 100% 100% 2024TOTAL18,700,000 233,750 Note:1. Market values are based upon estimates provided by the Carver County Assessor's office on 2/12/2021.TotalFiscal LocalLocalFiscal State-wideMarketTax Disparities Tax Property Disparities PropertyValue Total Taxes PerNew Use Capacity Tax Capacity Capacity Taxes Taxes Taxes Taxes Taxes Sq. Ft./UnitApartments 233,750 0 233,750 222,424 0 0 33,451 255,875 2,326.14TOTAL233,7500233,750222,4240033,451255,875Note: 1. Taxes and tax increment will vary significantly from year to year depending upon values, rates, state law, fiscal disparities and other factors which cannot be predicted.Total Property Taxes 255,875less State-wide Taxes 0less Fiscal Disp. Adj. 0less Market Value Taxes (33,451)less Base Value Taxes (8,749)Annual Gross TIF 213,674 WHAT IS EXCLUDED FROM TIF?TAX CALCULATIONSPROJECT INFORMATION (Project Tax Capacity)Prepared by Ehlers 2/16/2021Tax Increment Cashflow - Page 3Lake Place Senior Apartments - No InflationCity of Chanhassen, MN 110-unit Senior Multifamily DevelopmentTAX INCREMENT CASH FLOWProject Original Fiscal CapturedLocal Annual Semi-Annual State % Retained Semi-Annual Semi-Annual PERIOD% of TaxTax Disparities TaxTax Gross Tax Gross Tax Auditor Fee For Admin. Net Tax Present ENDING Tax PaymentOTC Capacity Capacity Incremental CapacityRate Increment Increment 0.36%10% Increment Value Yrs. Year Date- - - - 02/01/23100% 58,438 (9,195) - 49,243 95.155% 46,856 23,428 (84) (2,334) 21,010 20,801 0.52023 08/01/23100% 58,438 (9,195) - 49,243 95.155% 46,856 23,428 (84) (2,334) 21,010 41,498 12023 02/01/24100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 135,413 1.52024 08/01/24100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 228,861 22024 02/01/25100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 321,844 2.52025 08/01/25100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 414,364 32025 02/01/26100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 506,424 3.52026 08/01/26100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 598,025 42026 02/01/27100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 689,171 4.52027 08/01/27100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 779,864 52027 02/01/28100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 870,105 5.52028 08/01/28100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 959,898 62028 02/01/29100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,049,244 6.52029 08/01/29100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,138,145 72029 02/01/30100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,226,604 7.52030 08/01/30100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,314,623 82030 02/01/31100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,402,203 8.52031 08/01/31100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,489,349 92031 02/01/32100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,576,060 9.52032 08/01/32100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,662,341 102032 02/01/33100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,748,192 10.52033 08/01/33100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,833,615 112033 02/01/34100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 1,918,614 11.52034 08/01/34100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,003,190 122034 02/01/35100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,087,345 12.52035 08/01/35100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,171,082 132035 02/01/36100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,254,402 13.52036 08/01/36100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,337,307 142036 02/01/37100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,419,800 14.52037 08/01/37100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,501,883 152037 02/01/38100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,583,557 15.52038 08/01/38100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,664,825 162038 02/01/39100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,745,688 16.52039 08/01/39100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,826,149 172039 02/01/40100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,906,210 17.52040 08/01/40100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 2,985,873 182040 02/01/41100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,065,139 18.52041 08/01/41100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,144,011 192041 02/01/42100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,222,490 19.52042 08/01/42100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,300,579 202042 02/01/43100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,378,280 20.52043 08/01/43100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,455,594 212043 02/01/44100% 233,750 (9,195) - 224,555 95.155%213,674 106,837 (385) (10,645) 95,807 3,532,523 21.52044 08/01/44100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,609,070 222044 02/01/45100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,685,236 22.52045 08/01/45100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,761,022 232045 02/01/46100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,836,432 23.52046 08/01/46100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,911,467 242046 02/01/47100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 3,986,128 24.52047 08/01/47100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 4,060,418 252047 02/01/48100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 4,134,338 25.52048 08/01/48100% 233,750 (9,195) - 224,555 95.155% 213,674 106,837 (385) (10,645) 95,807 4,207,891 262048 02/01/49 Total5,388,715 (19,399) (536,932) 4,832,384 Present Value From 08/01/2022 Present Value Rate 1.00%4,692,326 (16,892) (467,543) 4,207,891 Prepared by Ehlers & Associates, Inc. - Estimates OnlyN:\Minnsota\Chanhassen\Housing - Economic - Redevelopment\TIF\TIF Districts\TIF 12\Cash Flows\Chanhassen_TIF 12 Cashflow Model.xls City of Chanhassen Tax Increment Financing District No. 12 14 Appendix C: Findings Including But/For Qualifications The reasons and facts supporting the findings for the adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 12, as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3 are as follows: 1. Finding that Tax Increment Financing District No. 12 is a housing district as defined in M.S., Section 469.174, Subd. 11. Tax Increment Financing District No. 12 consists of one (1) parcel and its internal and adjacent rights-of-way. The development will consist of a new 110-unit mixed-income senior housing apartment facility in the city, all or a portion of which will receive tax increment assistance and will meet income restrictions described in M.S. 469.1761. At least 40 percent of the units receiving assistance will have incomes at or below 60 percent of area median income. 2.Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. This finding is supported by the fact that the development proposed in this plan is a housing district that meets the City's objectives for development and redevelopment and is intended for occupancy, in part, by low and moderate-income persons. At least 40% of the assisted housing units are intended to be income restricted. Due to decreased rental income from affordable units, there is insufficient cash flow to provide a sufficient rate of return, pay operating expenses, and service the debt necessary to develop the housing. This leaves a gap in the funding for the project and makes this housing development feasible only through assistance, in part, from tax increment financing. The necessity of public assistance is true for most affordable housing development in Minnesota. The developer was asked for and provided a letter and a proforma outlining project source and uses as well as projected rent, vacancy and financing assumptions. City staff and the City’s advisors reviewed the information and have determined the project is not feasible without the proposed assistance due anticipated rent levels and market returns not supporting the development costs for the site. Based on the review, the City does not expect that a development of this type would occur in the reasonably foreseeable future but-for the use of tax increment assistance. 3.Finding that the TIF Plan for Tax Increment Financing District No. 12 conforms to the general plan for the development or redevelopment of the municipality as a whole. The Planning Commission reviewed the TIF Plan on March 2, 2021 and approved a recommendation to the City Council that the TIF Plan conforms to the general plan for development or redevelopment of the City. 4.Finding that the TIF Plan for Tax Increment Financing District No. 12 will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of the Downtown Chanhassen Redevelopment Project Area by private enterprise. City of Chanhassen Tax Increment Financing District No. 12 15 Through the implementation of the TIF Plan, the City will provide an impetus for residential development, which is desirable and necessary for providing for an increased population and increased need for life-cycle housing within the City. Tax Increment District 12 Chanhassen EDA Overview March 8, 2021 •Creation of TIF District 12 •What is Tax Increment Financing? •Housing TIF District •Proposed TIF Plan for TIF District 12 •Review Terms for Public Assistance •Consideration Overview What is Tax Increment Financing (TIF)? •Ability to capture and utilize most of the increased local property tax revenue from new development within a defined geography (the TIF District) Taxes derived from a school operating referendum, fiscal disparities or state property taxes are not remitted as TIF •Authorized by Minnesota Statutes, Sections 469.174 to 469.1794 (the “TIF Act”) •Property in TIF District pays property taxes just like any other like development Example of Taxes paid and how they are distributed: What is TIF? WHAT IS EXCLUDED FROM TIF? Total Property Taxes paid by Development:255,875 less: State-wide Taxes (Commercial only)0 less: Fiscal Disparities (Commercial only)0 less: Market Value Taxes (School Operating)(33,451) less: Base Value Taxes (to local jurisdictions)(8,749) Annual Gross TIF Available to assist Housing 213,674 TIF District 12 -Public Process Requires public hearing and adoption of Tax Increment Financing Plan for the proposed district 30-day notice provided to County and School District Planning Commission reviews to confirm land use anticipated complies with City’s general plans EDA review and provide recommendation March 22, 2021 -Public Hearing held by City Council •TIF Plan adopted and certified to County •EDA Administers TIF District 3/9/2021 6 Housing TIF Districts Housing TIF District (under provisions of the TIF Act) •Statutory maximum –25 years after first TIF revenue received •Qualifications: maintain affordable housing income restrictions At least 40% of units restricted for occupancy at affordable levels Annual test for income compliance •Revenues used to assist affordable housing within the Community Project within the TIF District and/or pooling elsewhere 3/9/2021 7 TIF Plan Findings: “But For” Analysis The development is only possible but for the use of tax increment assistance •Developer has stated the project will not proceed solely through private investment in the reasonably foreseeable future Protecting Public Resources: Verification of Project Pro Forma •$23.3 million development cost •Rental Revenue provides below-market returns on cost Affected by affordability (45% of units) •TIF Need: Net Operating Income below minimum mortgage coverage •Requesting TIF Assistance to secure necessary private financing 3/9/2021 8 TIF Plan –TIF District 12 Establish the purpose, boundaries and term for the TIF District •Purpose: assistance for Lakes at Chanhassen senior project •Parcel ID: 25.636.0020 •Recommended Max term –2023 to 2048 as qualifications are met Sets a Budget for the TIF District •$18.7 million Assessor’s estimate for Taxable Market Value •Assessor’s estimate supports up to $5.6 million TIF revenue available to assist affordable housing within the City 90% of revenues budgeted for affordable housing assistance 10% retained for potential Administrative and Reporting costs 3/9/2021 9 Terms of Public Assistance Draft terms for Contract for Private Development: Developer Requirements •Acquire and develop site; prove up development costs •Meet conditions of City’s site plan approvals •Annual affordable housing compliance for 50 of 110 units (45%) Chanhassen Requirements •Certify and Administer TIF District •Issue $3MM Pay-As-You-Go TIF Note to reimburse portion of affordable housing development costs Payable from 90% of semi-annual increment generated from the project First increment received in 2023; TIF Cashflow estimates 16-year repayment 3/9/2021 10 Additional Public Assistance TIF District 12 –Funding Capacity TIF District revenue projections support $2.1 million in additional funding capacity for other affordable housing •TIF Revenues after Lake Place TIF Note satisfied (Years 17+) •Use subject to future EDA approval If none, TIF District can terminate after TIF Note satisfied ( est. 2039) TIF DISTRICT 12 - BUDGET USES Lake Place Pooling Affordable Housing 4,476,356 3,000,000 1,476,356 Administrative Costs (up to 10%)536,932 - - PROJECT COSTS TOTAL 5,013,288$ 3,000,000 1,476,356 Interest 624,493 - 624,493 PROJECT AND INTEREST COSTS TOTAL 5,637,781$ 3,000,000 2,100,849 3/9/2021 11 Consideration EDA Resolution to adopt the TIF Plan documents •Plan for financial tool to assist Affordable Housing at this site Forwards TIF Plan to City Council for March 22 public hearing City Council considers final approval to establish TIF District •Pending approval, EDA will administer TIF District Negotiate form of assistance for the Lake Place project Contract for Private Development Certify TIF District with County and State Monitor funds and compliance Next steps: Contract for Private Development drafted for EDA approval after March 22nd public hearing Nick Anhut, Senior Municipal Advisor Direct: 651-697-8507 Email: Nanhut@ehlers-inc.com Example Blue: prior property value continues to be part of general tax base Red: Increased value is “Captured” and local taxes remitted to City to be used to assist project Orange: Full value reverts to general tax base at end of District Base Taxes Continue to be Paid to Captured Tax Capacity for TIF Full Taxes to All JurisdictionsCity County School District Potentially used for development/redevelopment projects and repaying City obligations TIF District Ends Under Construction Project Starts Full Project Value on Tax Rolls Potential Term for Capturing TIF Increment 3/9/2021 14 •Assist Affordable Housing –rental or owner-occupied •Rental Income Requirements -at least: 40%of units restricted to 60%of county median income, OR 20%of units restricted at 50%of county median income •Annual test for income compliance for life of TIF assistance •No pooling restrictions –Uncommitted TIF can be used to assist other qualifying affordable housing outside of the TIF District Housing TIF District –up to 26 Years Why Provide Public Assistance? •Fundamentally:Used to overcome financial barriers preventing the private market from developing a site in accordance with City vision Project rents too low to support overall project cost / risk, or Private market can find cheaper / lower risk investment elsewhere Could be due to: Contaminated land and/or cost to clear blighted buildings Development fees Infrastructure costs too high Inclusion of Affordable Rents CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve City Council Minutes dated February 22, 2021 Section CONSENT AGENDA Item No: E.1. Prepared By Kim Meuwissen, Office Manager File No: PROPOSED MOTION “The City Council approves the minutes dated February 22, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Work Session Summary Minutes Regular Meeting Summary Minutes CHANHASSEN CITY COUNCIL WORK SESSION SUMMARY MINUTES FEBRUARY 22, 2021 Mayor Ryan called the meeting to order at 4:30 p.m. MEMBERS PRESENT: Mayor Ryan, Councilwoman Rehm (Zoom), Councilman Campion, Councilman McDonald and Councilwoman Schubert MEMBERS ABSENT: None. COMMISSIONERS PRESENT: Mark von Oven, Planning Commission, Karl Tsuchiya, Park & Recreation Commission, Jeff Harken, Environmental Commission. STAFF PRESENT: Interim City Manager Heather Johnston INTERVIEW CITY COMMISSION CANDIDATES: The City Council, along with the three attending Commission Representatives, interviewed the following commission applicants: February 22, 2021 Name First Choice Second Choice Notes 4:30 Chaeyun Lee Park & Rec Youth NA Zoom 4:45 Kristin Fulkerson Environmental NA Zoom 5:15 Ryan Soller Planning Park & Rec In Person 5:45 Greg Hawks Environmental NA In Person 6:00 Kelsey Alto Planning Environmental In Person 6:15 Heather Markert Park & Rec NA In Person 6:45 Scot Lacek Planning Environmental Zoom The candidates were asked the following questions: 1. What special qualities do you bring to the Commission? 2. What are your reasons for applying to the Commission? 3. What are the biggest problems you foresee facing Chanhassen in the future? 4. What do you believe are the community’s greatest assets? 5. What planning issues are you particularly concerned about? 6. What do you believe are the biggest concerns of your neighbors? 7. What do you believe the Commission does? 8. Are you involved with any other community organizations? 9. Do you understand the time commitments it takes to be a member of the Commission, and are you comfortable with that? City Council Work Session Summary – February 22, 2021 2 The meeting adjourned at 6:59 pm. Submitted by Heather Johnston Interim City Manager Prepared by Kim Meuwissen CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 22, 2021 Mayor Ryan called the meeting to order at 7:03 p.m. The meeting was opened with the Pledge to the Flag. MEMBERS PRESENT: Mayor Ryan, Councilman Campion, Councilwoman Rehm, Councilwoman Schubert, and Councilman McDonald Councilwoman Rehm joined via Zoom. COUNCIL MEMBERS ABSENT: None. STAFF PRESENT: Kate Aanenson, Community Development Director, Heather Johnston, Interim City Manager, MacKenzie Young-Walters, Associate Planner (via Zoom), Don Johnson, Fire Chief, and Lance Pearce, Police Lieutenant PUBLIC PRESENT: Kelly Birkenholz 481 Bighorn Drive, Chanhassen, MN Ed Myslivecek (via Zoom) 10151 Great Plains Boulevard, Chaska, MN Mayor Ryan asked the City Council if there were any modifications or additions to the agenda. After the roll call vote there were no changes to the published agenda. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman Campion moved, Councilman McDonald, seconded that the City Council approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated February 8, 2021 2. Receive Environmental Commission Minutes dated January 13, 2021 3. Receive Senior Commission Minutes dated January 15, 2021 4. Resolution #2021-08: Resolution of Support for Galpin Blvd LRIP Grant Application 5. Resolution #2021-09: Resolution of Support for Market Blvd LRIP Grant Application City Council Minutes – February 22, 2021 2 6. 2021 Fleet Purchases 7. Approve Consultant Contract for Sanitary Sewer Televising GIS Inventory 8. Approve Amendment to Joint Powers Agreement of the Trunk Highway 5 Regional Trail and Underpass All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. KELLY BIRKENHOLZ-TEAM 112 CITIZEN ACTION REQUEST Kelly Birkenholz, representing the group Team 112, gave a presentation. Team 112 is comprised of parents, teachers, and community members from Eastern Carver County School District ISD 112. The group is not sponsored and has no political affiliation. Their belief is that thriving communities come from thriving schools and they hope to improve communication across the district. One of the key priorities of Team 112 are community connection events which are held monthly. Ms. Birkenholz encouraged the City Council to check out www.team112.org where there is information on what’s happening, upcoming connections events, recordings of past events, and opportunities to get involved. Mayor Ryan appreciated the information. The recent referendum created lots of questions. Team 112 seems like a way to get residents involved and provide information. She asked if Team 112 was visiting all the City Council meetings within ISD 112 school district. Ms. Birkenholz responded that a representative of the group would be visiting other City Council meetings to share the information. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Law Enforcement Update Lieutenant Lance Pearce reported on January 2021 activity. There were 765 patrol related calls. Within Group A crimes, felony theft was the highest reported. Among Non-Criminal, medical calls were the highest followed by suspicious activity. Traffic reports were almost back to normal. There were 283 traffic stops resulting in only 2 DUI arrests. There were also 36 crashes, 3 of which involved personal injury, and issued 121 citations. Mental health is up from December but down from 2020 comparable months. Fraud and theft include theft of packages, theft of motor vehicles, as well as some unemployment fraud involving stimulus checks. There were a few more domestics than in previous months, however, none resulted in arrests. Training City Council Minutes – February 22, 2021 3 being held this month include cold weather firearm qualification training as well as the Equity Innovation Experience Education and Training run through the YMCA. Mayor Ryan asked about the result of a domestic dispute if the parties involved were not arrested. Lieutenant Pearce stated that the Sheriff’s department does it’s best to mediate the situation by separating the parties overnight so they can deal with their issues at a different time. Mayor Ryan asked about the Equity Innovation Training. Lieutenant Pearce explained that the classes included bias training and conflict resolution skills in addition to other training. He would present a report on the training to the council in April 2021. Fire Department Update Fire Chief Don Johnson gave a report on the fire department. One of their staff members has found a different job and will be leaving the department. There were 59 calls for service including 33 rescue and 3 fire responses. There were 3 mutual aid fires within the past few weeks and commended the department for working in the cold weather. At the end of January, those firefighters who elected to get the COVID-19 vaccine received their second dose. There are currently no probationary firefighters at this time with all firefighters having a minimum of 2 years of experience. Engine 13 has returned to the station from an experiment in the Pioneer Pass neighborhood. The number of calls from that area of Chanhassen did not warrant having the vehicle in this location. Mayor Ryan asked how long Engine 13 was placed in the alternate location as an experiment. Fire Chief Johnson stated that Engine 13 was situated in the south end of Chanhassen for almost a year but was underutilized. Mayor Ryan felt it was good to conduct this experiment. Fire Chief Johnson continued that cold weather has rescheduled some of their firefighter trainings but they did complete some online classes. Fire Chief Johnson added that the Chanhassen Brewery should be done with all of the safety inspections required. Progress has also been made at the 2100 Stoughton Avenue building. Fire Chief Johnson stated that the department is receiving positive involvement and response from social media posts. City Council Minutes – February 22, 2021 4 Fire Chief Johnson cautioned residents to not take risks involving ice fishing or animals around bodies of water that were beginning to melt and open up. Mayor Ryan asked about fire department responses to COVID-19 calls. Has this changed due to vaccinations? Fire Chief Johnson responded that the department had been cautious about calls that involved nausea, weakness, or feeling ill in order to protect staff. However, it continued to respond to calls of difficulty breathing. Often, they would wait for Ridgeview Emergency response staff to get to the scene with different levels of Personal Protective Equipment to assess the situation and were able to respond without risking staff. OLD BUSINESS. None. PUBLIC HEARING. None. NEW BUSINESS. CONSIDER A REQUEST FOR VARIANCES, INCLUDING EXCEEDING THE 1,000 SQUARE-FOOT, DETACHED ACCESSORY STRUCTURE SIZE LIMIT, TO CONSTRUCT A DETACHED GARAGE AND ADD A BATHROOM TO AN EXISTING DETACHED STRUCTURE ON A PROPERTY LOCATED AT 10151 GREAT PLAINS BOULEVARD Community Development Director Kate Aanenson presented the information on the requested variance. The site is an older farm property which will be on the next phase of Highway 101 realignment. The property has two driveway access points onto Great Plains Boulevard which will be eliminated and the driveway will be tied into Lakota Lane. The property is 4.37 acres which slopes in the back. The controlling factor is how much accessory structure square-footage is allowed. There are 23 comments noted in the staff report delineating questions from the Planning Commission. Ms. Aanenson reviewed that the house has a nonconforming front yard setback with Highway 101, a detached garage of 728 square-feet, a summer kitchen of 456 square-feet, and a shed of 200 square-feet. The house and summer kitchen are historic structures. The rational basis for having the limitation on cumulative square-footage of accessory structures is that, historically, there is a chronic problem with accessory structures turning into businesses. Justifications for exceeding the square-footage limits include insufficient storage for vehicles, preventing pipes in the summer kitchen from freezing, the historic nature of the property makes a detached garage preferable, neighboring parcels have large detached structures, and that the structure would not be used to violate home occupation City Code. City Council Minutes – February 22, 2021 5 The intention of the ordinance passed in 2007 was to prevent construction of detached buildings that may be used as home occupations. Ms. Aanenson reviewed that the intent of the City’s nonconforming use ordinance is to prevent the expansion of and encourage the elimination of nonconforming structures. The applicant had not demonstrated an inability to add a garage space via an alternate configuration which would not require a variance nor shown that it is not feasible to add a bathroom within the existing summer cottage. Even though it is a large lot, single-family residential properties typically do not have bathrooms in the outbuildings. Staff is concerned about the long-range use of the outbuildings. At their February 2, 2021 meeting, the Planning Commission voted 4-3 to deny the requested variance citing that the requested variance was too large and that there were other options for storage of vehicles. Since there was not a three-fourths majority vote, the item came to the City Council. No members of the public addressed the Planning Commission during their meeting but there was one call following the meeting saying if this variance is approved there is an opportunity for others. Mr. Myslivecek, the property owner, was in attendance via Zoom to answer questions. Councilman Campion asked Ms. Aanenson about neighboring properties having larger accessory structures. Ms. Aanenson stated that this is a historically farmed area with larger lots. Some 2 ½ acre lots have been permitted to build outbuildings but then become an issue when home businesses violated City Code. Councilman Campion confirmed that the brown areas shown on the map indicated the proposed new development. Councilman McDonald asked Ms. Aanenson about the structure referred to as a summer kitchen. Ms. Aanenson stated that the applicant could respond to this question. Councilman McDonald asked if Mr. Myslivecek had ever been cited for abusing the variance which did not allow a home business in an outbuilding. Ms. Aanenson stated that the applicant could respond to this question but not to her knowledge. Councilman McDonald asked Mr. Myslivecek about the purpose of this outbuilding and if there is not a bathroom in it already. Mr. Myslivecek stated that, when the property had been built over 100 years ago, the building was called a summer kitchen. The family uses it for entertainment and music. City Council Minutes – February 22, 2021 6 Councilman McDonald clarified that the summer kitchen served as a family room. He stated that there has been concern about potential abuse for that size garage and running a business. He asked Mr. Myslivecek if he had ever been cited for a code violation for running a business out of his property. Mr. Myslivecek stated he had not been cited for a code violation for running a business on his property. Councilman McDonald confirmed that it was Mr. Myslivecek’s intent to use the structure to store classic cars. Mr. Myslivecek stated it was to store vehicles in general. Councilman McDonald added that one deterrent to building onto the existing structure was the inability to get the Chaska brick that would match the current structure and blend in. Mr. Myslivecek asked if he could give the City Council a presentation outlining his long-term intent. Mr. Myslivecek began by stating that his family is excited to own this property due to its history. Their investment in the project is a benefit to the city but will not cost them a nickel. He outlined the following points: 1. City staff, personnel, and the Comprehensive Plan Mr. Myslivecek thanked city staff who had been involved in working on the project, particularly Associate Planning MacKenzie Young-Walters. Mr. Myslivecek is proud to live in the community. He requested a variance and is required a variance because he is building a garage not a barn. City Code does not address the building of a barn but this is the essence of what he is wanting to create. Although staff has said he could build onto the current house and summer kitchen, he doesn’t feel this is what would have been done in the 19th century. 2. History of the site Mr. Myslivecek gave a brief history of the property including property purchase from the Sioux Indian tribe and settlement by German immigrants. He feels that preserving the history of this property is an asset to the city. 3. Benefits to Chanhassen Mr. Myslivecek stated his intent is to replicate a historical structure and add to the visual in Chanhassen. The proposed structure would also take care of his need for storage. Because of the re-routing of his driveway, he had to buy a tractor. He stated that, while no one owns their property, he feels that he is a curator of it for the benefit of future City Council Minutes – February 22, 2021 7 generations and intends to be a good steward. He is discouraged about the general loss of historic properties. He outlined the information in the packet including houses that have detached garages and barns. All of these garage doors are facing the street; however, his proposed garage would have the doors facing away from the street so that passersby would feel like they are looking at a 19th century house. He added that the size of the property prevents the area from looking overcrowded. He felt that no one typically complains about having a well-maintained building in their neighborhood. He also mentioned that, in the past, when a cell tower was being built nearby, the city requested it be moved 500 feet so as not to affect the visuals of his property. His proposed variance would add to the visuals, not reduce its value visually. 4. Planning Commission meeting Mr. Myslivecek felt that the Planning Commission could have visited his property to see the proposed layout instead of focusing on the number of allowed square-footage of outbuildings. The Planning Commission asked good questions about the property and the project did not seem to be discarded because of its design. He stated that the Planning Commission felt it was a unique property in a rural setting. With nearly five acres, his property is also separated from other properties because of the bluffs. 5. Neighborhood input Mr. Myslivecek reviewed that he had approached neighbors to receive their feedback and none seemed as if they were not in favor. 6. Reasons for the request Mr. Myslivecek reviewed that his idea for the property was to build a garage as existing storage was insufficient. He could store his classic cars off-site but would prefer to have them on his property. Recently, someone tried to cut a catalytic converter out of one of his vehicles. Storing vehicles outside of a structure on the property did not look great. While an addition could be added to the house, it would not look in keeping with the 19th century structure. The doors to the detached garage, as well as the addition on the summer cottage, would not be visible from the street. In closing, Mr. Myslivecek restated that there would be no cost to the City of Chanhassen and that he would be, in essence, replacing the barn which had been torn down in the past. Mayor Ryan asked the City Council if they had any questions. City Council Minutes – February 22, 2021 8 Councilwoman Schubert asked for clarification on the property being affected by the Highway 101 project. Ms. Aanenson clarified that the Highway 101 project would necessitate a road realignment. Mayor Ryan added that Mr. Myslivecek would not be able to pull onto Highway 101 from his property. Councilman Campion asked Ms. Aanenson for clarification on the similar structure on the property that Mr. Myslivecek had mentioned was torn down. Ms. Aanenson clarified that agricultural buildings were treated differently in the building code. She asked Mr. Young-Walters to speak on this topic. Mr. Young-Walters stated there was a barn on the property of approximately 1,700 square-feet. This was torn down between 2005-2008. Because of the timeline of its removal, it was not grandfathered into existing building codes. Councilman McDonald stated that he was involved in moving the cell phone tower so as to not interfere with the historical significance of the farmstead. He read through the reasons why the variance should be denied. He stated that this was an isolated piece of property. The City is concerned about the potential for abusing the outbuilding to run a home business which is understandable due to past experience. However, he felt that you can’t punish someone for what could happen and that the violation must take place before the law can address it. He would like to give Mr. Myslivecek the benefit of the doubt that he intends to use the garage for storage and to enhance the property. He felt that to deny the garage and bathroom additions would impact the livability of the property. If a future owner of the property decides to run a business out of the outbuilding, the City can address it at that time. Councilwoman Rehm agreed that the proposed building seemed like it would blend in well. She would like to hear the City Attorney’s perspective on the variance but the request seems reasonable. Councilwoman Schubert agreed with Councilman McDonald’s statements. Councilman Campion was in favor of approving the variance request. Mayor Ryan thanked Mr. Myslivecek for his presentation. She added that there previously was a barn that existed in this location and it seems counterintuitive to agree to an attached garage but not allow a detached garage of the same size. Mayor Ryan asked Ms. Aanenson if the listed conditions of approval would automatically come into play if the variance was approved. Ms. Aanenson stated that the seven listed findings of fact would be part of the motion. City Council Minutes – February 22, 2021 9 Mayor Ryan asked Mr. Myslivecek if he was familiar with the list of findings of fact. Mr. Myslivecek stated Mr. Young-Walters had waived the topographical study but Mr. Myslivecek would complete the study if the variance were granted. He will abide by the listed conditions. Mayor Ryan asked Mr. Myslivecek to follow up with City staff. Councilman McDonald moved, Councilman Campion seconded that the City Council approves a 1,842 square-foot accessory structure size variance for the addition of a bathroom onto the existing summer kitchen and construction of a detached garage, subject to the Conditions of Approval, and adopts the attached Findings of Facts and Decision, as follows: 1. A septic compliance inspection is required prior to any variance or building permit being issued for this property. Any property with a septic system located within 1,000 feet of a lake, pond or flowage or 300 feet of a river or stream requires a compliance inspection. This property is within 1,000 feet of a pond and does not have a valid compliance inspection on file in the past three years. 2. A building and plumbing permit must be obtained before beginning any construction. 3. Building plans must provide sufficient information to verify that the proposed building meets all requirements of the Minnesota State Building Code; additional comments or requirements may be required after plan review. 4. No portion of the garage/workshop may be used to conduct or be as part of a home occupation. 5. A second dwelling unit may not be created within the summer kitchen. 6. The summer kitchen may not be rented. 7. The improvements must substantially conform to the plans dated December 30, 2020. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Councilwoman Rehm gave a presentation pertaining to Black History Month. She noted famous residents including Prince Rogers Nelson, the musician, and Dr. Andrew Agee, the first black OBGYN in Minneapolis. She also highlighted Chanhassen Cinema and Cheesecake Funk which are black owned Chanhassen businesses. City Council Minutes – February 22, 2021 10 ADMINISTRATIVE PRESENTATIONS. None. Interim City Manager Heather Johnston stated that the 2020 Citizen Action Request Form found in the Correspondence Discussion gave an overview of the citizen requests made in 2020 and their status. Mayor Ryan stated she appreciated the information showing there was closure for residents who had questions of staff. CORRESPONDENCE DISCUSSION. 2021 BUILDING PERMIT ACTIVITY JANUARY YEAR TO DATE REVIEW OF CLAIMS PAID 02-22-2021 2020 CITIZEN ACTION REQUEST FORMS FOLLOW UP Councilman Campion moved, Councilwoman Schubert seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:17 p.m. Submitted by Heather Johnston Interim City Manager Prepared by Kim Meuwissen CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve City Council Special Meeting Minutes dated February 20, 2021 Section CONSENT AGENDA Item No: E.2. Prepared By Kim Meuwissen, Office Manager File No: PROPOSED MOTION “The City Council approves the Strategic Planning Session #2 Special Meeting Minutes dated February 20, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes CHANHASSEN CITY COUNCIL SPECIAL MEETING – STRATEGIC PLANNING SESSION #2 SUMMARY MINUTES FEBRUARY 20, 2021 The meeting began at 8:30am with no official call to order. All members were present in- person with the exception of Council Member Rehm who participated remotely via Zoom. MEMBERS PRESENT: Mayor Ryan, Council Member Campion, Council Member Rehm, Council Member Schubert and Council Member McDonald MEMBERS ABSENT: None STAFF PRESENT: Kate Aanenson, Jake Foster, Charlie Howley, Don Johnson, Lt. Lance Pearce, Rick Rice, Jerry Ruegemer, and Kelly Strey OTHERS PRESENT: Craig Rapp, Rapp Consulting Group; Laurie Hokkanen PURPOSE: Developing a strategic plan for the City of Chanhassen. OVERVIEW FOLLOW-UP: Mr. Rapp reviewed the discussion and work from the previous day, and outlined the agenda for the impending day. Work from the SWOT analysis from the previous day was then finished with the entire group. STRATEGIC PRIORITIES: Mr. Rapp facilitated a process and discussion with the large group to identify and define a set of strategic priorities for the City based on the challenges identified on Day 1. The group determined the strategic priorities of Financial Sustainability, Asset Management, Development and Redevelopment, Operational Excellence, and Communications. ESTABLISH DESIRED OUTCOMES, KEY OUTCOME INDICATORS, AND PERFORMANCE TARGETS: Mr. Rapp introduced the concepts of desired outcomes, key outcome indicators, performance targets, and strategic initiatives to the large group. The group then broke for lunch, and group members were assigned to small groups to determine three desired outcomes for each determined strategic priority and their subsequent, key outcome indicators and performance targets. After the small group work, Mr. Rapp facilitated a discussion and fine tuning of the desired outcomes, key outcome indicators, and targets for each strategic priority as determined by the small group work. NEXT STEPS: Mr. Rapp reviewed the work of the group in both sessions and described the next steps in the strategic planning process, which included a staff session to develop detailed initiatives and action plans needed to implement the strategic plan. 2 The meeting adjourned at 2:41pm. Submitted by Heather Johnston Interim City Manager Prepared by Kim Meuwissen CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve City Council Special Meeting Minutes dated February 19, 2021 Section CONSENT AGENDA Item No: E.3. Prepared By Kim Meuwissen, Office Manager File No: PROPOSED MOTION “The City Council approves the Strategic Planning Session #1 Special Meeting Minutes dated February 19, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes CHANHASSEN CITY COUNCIL SPECIAL MEETING – STRATEGIC PLANNING SESSION #1 SUMMARY MINUTES FEBRUARY 19, 2021 The meeting began at 1:00pm with no official call to order. All members were present with the exception of Council Member Rehm who participated remotely via Zoom. MEMBERS PRESENT: Mayor Ryan, Council Member Campion, Council Member Rehm, Council Member Schubert and Council Member McDonald MEMBERS ABSENT: None STAFF PRESENT: Kate Aanenson, Jake Foster, Charlie Howley, Don Johnson, Lt. Lance Pearce, Rick Rice, Jerry Ruegemer, and Kelly Strey OTHERS PRESENT: Craig Rapp, Rapp Consulting Group; Laurie Hokkanen PURPOSE: Developing a strategic plan for the City of Chanhassen. OVERVIEW: Mr. Rapp provided an overview of himself and the Rapp Consulting Group. He also spoke to the concept of strategic planning and the outcomes/deliverables for the strategic planning sessions. REVIEW OF CURRENT ENVIRONMENT: Mr. Rapp and Assistant City Manager Foster provided a brief overview on previous strategic planning and goal setting meetings for the City, and key issues to be addressed. The whole group then reviewed and discussed the concepts of vision, mission, values, and value proposition and organizational culture. The group then broke into small groups to discuss aspects of the SWOT analysis that was done by each group member prior to the meeting. As a large group the discussions of the results of each small group discussion relating the each SWOT attribute (strengths, weaknesses, opportunities, and threats). NEXT STEPS: Mr. Rapp reviewed the discussion that took place and outlined the next steps for what would take place during session two. The meeting adjourned at 2:50pm. Submitted by Heather Johnston Interim City Manager Prepared by Kim Meuwissen CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Receive Planning Commission Minutes dated February 2, 2021 Section CONSENT AGENDA Item No: E.4. Prepared By Jean Steckling, Senior Admin. Support Specialist File No: PROPOSED MOTION “The City Council receives the Planning Commission Minutes dated February 2, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Meeting Minutes dated February 2, 2021 CHANHASSEN PLANNING COMMISSION REGULAR MEETING MINUTES FEBRUARY 2, 2021 CALL TO ORDER: Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steven Weick, Mark Randall, Michael McGonagill, Doug Reeder, Laura Skistad, Eric Noyes, and Mark von Oven STAFF PRESENT: Bob Generous, Senior Planner and MacKenzie Young-Walters, Associate Planner PUBLIC PRESENT: Ed Myslivecek 10151 Great Plains Boulevard, Chaska, MN Chairman Weick reviewed guidelines for conducting the virtual Planning Commission meeting. PUBLIC HEARING: CONSIDER A REQUEST FOR VARIANCES, INCLUDING EXCEEDING THE 1,000 SQUARE-FOOT, DETACHED ACCESSORY STRUCTURE SIZE LIMIT, TO CONSTRUCT A DETACHED GARAGE AND ADD A BATHROOM TO AN EXISTING DETACHED STRUCTURE ON A PROPERTY LOCATED AT 10151 GREAT PLAINS BOULEVARD Associate Planner MacKenzie Young-Walters presented the staff report on this item, noting that, if the commission does not pass it with a ¾ majority vote, the item will go to city council on February 22, 2021. Commissioner Skistad arrived. The applicant is requesting a variance on 4.37 acres for an addition as well as a garage that would exceed the current 1,000 square-foot limit on accessory structures as outline in City Code. The present zoning is A2 – Agricultural Estate District. There are bluffs present but they would not impact the proposed project, so no variance is being requested from any setback. This district does require a minimum of a 2½ acre lot size, 50 foot and rear setbacks, 10-foot side yard setback, 30-foot bluff setback, 20-foot bluff impact zone setback, all structures are limited to a 35-foot maximum height, and the property is limited to a maximum lot cover of 20 percent. There is a detached garage present on the property with a 728 square-foot footprint, a summer kitchen of 456 square-feet, and a garden shed of 200 square-feet which leads to a non- Planning Commission Minutes – February 2, 2021 2 conforming accessory structure total of 1,384 square-feet. The house and summer kitchen are older historic structures dating to the late nineteenth century. The applicant is proposing to construct a 1,382 square-foot detached garage with approximately 864 square-feet of upper-level storage. They are also proposing a 76 square-foot addition to the summer cottage. The summer kitchen and shed are already over the 1,000 square-foot limit. The existing garage does not provide enough space to store the applicant’s vehicles as well as equipment needed to maintain the site. The addition to the summer kitchen would facilitate a basement area which would prevent bathroom pipes from freezing in the winter. The detached garage would be more in keeping with the historic nature of the site. Neighboring structures have larger detached structures. The applicant does not intend to use either structure in a manner either for home occupation or as a dwelling unit. In 2007, an accessory structure site ordinance was passed to prevent the construction of large, detached buildings that lend themselves to future use as part of home occupations in A2 and RR districts. The intent of the nonconforming use ordinance is to prevent the expansion of and encourage the elimination of nonconforming structures. The applicant does have the ability to add additional garage space via an alternate configuration so they could do an attached garage without the requested variance. Staff does not believe the applicant has demonstrated that it’s not feasible to add the bathroom within the existing summer kitchen without expanding the footprint. In general, outbuildings on single family residential properties do not typically have bathrooms, therefore, staff can’t find that the inability to add a bathroom would be of practical difficulty. Additionally, when looking at single family residential properties throughout the city and this neighborhood typically there are not properties with multiple detached garages. There is a long- term potential to use these structures either as home occupation or a second dwelling unit. A variance would open up the potential for enforcement issues down the road. Staff is recommending that the requested variance be denied. Chairman Weick asked if space could be added to the existing detached garage to allow for additional storage. Mr. Young-Walters explained that, if the applicant chose to take down the garden shed, they could add a smaller addition to the garage to keep under the 1,000 square-foot limit. But another 150 square-feet on the detached garage would likely not accomplish the applicant’s goal. Chairman Weick clarified that adding to the house would be an option because it was not affecting the accessory structure limit. Commissioner Randall asked if historic significance played into what the applicant is allowed to do or not. Mr. Young-Walters responded that the city does not have historic preservation restrictions which affect their ability to utilize the property. Planning Commission Minutes – February 2, 2021 3 Commissioner McGonagill asked about the pictures included in the packet. Mr. Young-Walters explained that the lettered pictures in the packet were provided by the applicant to show other accessory structures in his neighborhood as well as properties with clutter due to insufficient storage. Commissioner McGonagill confirmed that the plan sheets in the packet were the most recent submitted by the applicant. Mr. Young-Walters stated that the plans were drafted in December. Staff had requested elevation and floor plans of structures so they could see how to configure and utilize the space. Commissioner Reeder asked if staff would have the same concerns about the potential for a home industry being run in the detached garage if, instead, the property owner added a 5,000 square-foot addition to the house. Mr. Young-Walters stated there is potential for an addition of that size. Historically, he has seen people are more likely to use a detached garage for a business so that employees are not showing up to a site attached to the main home. A garage this size would raise concern and there would need to be a comment added that it could not be used for a business. Commissioner Reeder clarified that the goal of staff was to lessen the opportunity to deal with future home businesses in that location. Chairman Weick invited the applicant to join via Zoom. Ed Myslivecek, the applicant, stated he has lost two driveways out to Highway 101 for safety reasons which have extended his driveway by more than 300 feet. This necessitated a larger tractor to plow snow and a place to store the tractor as well as two classic cars. He also wished to add a bathroom to the outbuilding, referred to as a cottage or summer kitchen, for use with large groups such as a local youth group which meet there. He spoke about the history of the site which was built in the 1860s and has had farm use outbuildings torn down or replaced over the years. The proposed garage would not be for contractor use and he feels he is not adding more space than others in his neighborhood. He has been planning to build a structure for a couple years and worked closely with the Planning Department on plans. He feels that the planned structure appearance is close to what is already on the property and would not be an eyesore. Chairman Weick opened the discussion to Commissioner questions. Commissioner Noyes asked about input from the neighbors. Some had responded to his survey but others had not. Did they not have an opinion or are they against it? He felt that the inquiry seemed like it was asking for approval, not concerns. Planning Commission Minutes – February 2, 2021 4 Mr. Myslivecek stated that he sent out fourteen surveys and did not receive response from two of his neighbors. He attempted to word the notice in a way to not persuade them but to give them information on what he was planning. He does not know why the two other neighbors did not respond. Commissioner McGonagill asked how many classic cars are kept in the garage. Mr. Myslivecek responded that there were two, a truck and a car. Commissioner McGonagill spoke about the nearby AutoMotorPlex Chanhassen garage condominium and asked if that might be an option to store the vehicles. Mr. Myslivecek stated he could find a way to store the vehicles in local barns and garages, which would be cheaper than putting another building on the property. He loves the site and feels that an additional structure would represent the look of the farm 160 years ago and would add to the quality of the property. Commissioner McGonagill confirmed that the applicant has explored the use of car condos and has chosen not to do that. Mr. Myslivecek stated that he does not repair the cars but buys them finished to enjoy. Commissioner McGonagill understands that the applicant is trying to protect his vehicles and feels the car condos are a great option. He asked about the reference to a cottage on the plans. He felt that the term “cottage” implied a living unit. Mr. Myslivecek clarified that the structure is sometimes referred to as a summer kitchen, which was its original use. It’s currently used as a gathering spot for a book club and youth group and it is an inconvenience that there is no bathroom. There is no kitchen in the structure. Commissioner McGonagill felt that the term cottage implied that it could be used as a living unit. Mr. Myslivecek agreed that the building could be converted into sleeping quarters if they wanted, but that was not their intent. Commissioner von Oven spoke about his training as a Planning Commissioner. The city has a plan in place and the Planning Commission is in a position to approve variances to the city plan. If the Commission is granting variances all the time, a better option would be to change the city plan so that there isn’t a line of residents wanting variances to their property. He asked Mr. Myslivecek what he would tell people about his project which made it deserve the special consideration of a variance. Planning Commission Minutes – February 2, 2021 5 Mr. Myslivecek stated, if he were in the position of the Planning Commission, he might fear that other people would want to create a variance on their property. However, they would likely not have the same reasoning to do so. Commissioner Reeder asked if the applicant would consider adding a garage to the house if the Commission denies the request. Mr. Myslivecek explained that option is a last resort that would require additional consideration. He doesn’t feel it goes with the historic vision of the property. Chairman Weick asked if the single door shown on the plans was sufficient to get everything in and out of the proposed garage. Mr. Myslivecek explained that the design is on the south side to allow for snow and use of the sun. Most of the contents of the building are not moved in and out often. The van and tractor would have plenty of room and items could be removed one at a time out of the single door. Chairman Weick thanked the applicant for answering Commissioners questions as they considered all of the details surrounding the project. Chairman Weick opened the public hearing. There was no public comment received prior to or during the meeting. Chairman Weick closed the public hearing. Chairman Weick asked for Commissioner comment, discussion, and a motion. Commissioner Reeder commented that the property is unique, surrounded by two golf courses and a nursery. Recently a four-lane highway has been built in front of it. He thinks that what the applicant is requesting is reasonable since it is not in the middle of a residential area. Commissioner McGonagill asked what kind of requirements the applicant would be under if he were to rebuild the new garage in the footprint of the former barn. Mr. Young-Walters explained that they would still need to go through the variance process. Commissioner McGonagill clarified that the proposed detached garage does not resemble the old barn. Mr. Young-Walters confirmed that it does not. Planning Commission Minutes – February 2, 2021 6 Commissioner McGonagill stated that he was opposed to the proposal. There are already nearly 1,400 square-feet of accessory structures on the property and the plan would increase it to more than double the square-footage allowed on site. It is one of the largest variances he has seen during his time on the Planning Commission. He feels that the car condos are an available option for the storage of classic cars. He agrees that adding a garage to the house wouldn’t look great aesthetically. He is a firm believer in property rights but his training as a Planning Commissioner taught him what to look at in a variance and felt he has to stick to the city plan. Commissioner Randall stated that many of the variances the Commission has looked at in the past have involved lot minimums or non-conforming homes on lakes or older areas. The property in question is quite large and has historic significance. He also expressed concern about the home’s proximity to Highway 101. Was the applicant aware of the longer driveway when he purchased the property? He would hope for some sort of compromise. Commissioner Noyes stated that he sees the viewpoints presented. His concern is in setting a precedence by allowing this variance. What is the Commission’s response to other inquiries on similar size properties if they approve this variance? Commissioner Reeder responded that not a lot of other properties have this type of historical significance and the reason for variances is to deal with properties that are significantly different than most properties in the city. Commissioner von Oven questioned if it made sense that every property in the city should be limited to a volume-based metric of 1,000 square-feet or if it should be adjusted to measuring on a proportional base as done with hard structures. Maybe it shouldn’t be a one-off variance but should instead be changed in the City Code. Saying this is the exception to the rules because of non-specific things would put the Commission in a position of setting precedence for similar properties. Chairman Weick asked if the entire property was buildable acreage or if there were forestry or ravines. Mr. Young-Walters clarified that there was a bluff which was undevelopable. Chairman Weick felt the reduction in buildable lot size may affect consideration of the plans. Commissioner Reeder asked, if the applicant came back with a plan where he moved the garage closer to the house and put a walkway between the structures, could he get away from the definition of accessory structure and be considered part of the main structure. Mr. Young-Walters would need to look at plans and consult with building officials but the City Code reads that it has to have a common wall. In theory, a breezeway may meet code. Planning Commission Minutes – February 2, 2021 7 Commissioner Reeder clarified that the applicant could build a garage if he moved it closer to the home and it may not require a variance. Mr. Young-Walters stated that the applicant would still need a variance for the addition to the summer kitchen which would exceed the square-footage limitations. Commissioner Reeder felt the Commission was being “sticky” by saying the applicant can put the garage in one location but not another because of the definition of accessory buildings. Chairman Weick asked how much of the property was buildable. Mr. Young-Walters stated he was not comfortable with speculating on how much is not buildable but certainly some is not buildable due to the bluff. He added that staff have prepared motions for or against the proposal. Commissioner McGonagill moved, Commissioner Randall seconded that the Chanhassen Planning Commission recommends that the City Council deny the requested 1,842-square foot accessory structure size variance, and adopt the Findings of Fact and Decision Recommendations (Denial). Commissioner McGonagill stated he appreciates that this is the owner’s property; however, the variance is large. He looks forward to the City Council’s review of the item. He feels that Commissioner von Oven’s suggestion about adjusting the ratio of structures to lot size has merit. Commissioner von Oven sees the property and understands the applicant’s reasons for wanting to make changes. However, the Commission is charged with the preservation of the city plan. If there are a number of properties out there like this, a change in how to measure accessory structures would allow Mr. Myslivecek and other property owners to make these types of changes. Chairman Weick asked for additional comments and thanked the applicant, commissioners, and staff. He called for a roll call vote. The motion carried with a vote of 4 to 3. Commissioner Skistad, Commissioner Reeder, and Commissioner Randall voted nay. Mr. Young-Walters stated that the item will go to the City Council at the February 22, 2021 Council meeting and they will be provided with a copy of Commissioner’s comments. APPROVAL OF MINUTES: Commissioner Noyes noted the verbatim minutes of the Planning Commission meeting dated January 19, 2021 as presented. Planning Commission Minutes – February 2, 2021 8 ADMINISTRATIVE PRESENTATIONS: 2020 Year-End Review and 2021 Work Program Senior Planner Bob Generous presented the 2020 Year-End Review and 2021 Work Program. Remodeling activity on residential homes has been steady as people are making improvements. The city is still waiting on 2020 Census data. Because of single-family developments, there are currently more persons per household than historically allocated for the community. If there are specific projects, research, or ordinance amendments the Commission would like the Planning Department to review, they can be added to the 2021 Work Plan. Commissioner McGonagill asked when the Moments of Chanhassen development would start construction. Mr. Generous stated there were some issues outside of the city’s control, but construction would probably begin the summer of 2021. Chairman Weick felt that 2020 was a busy year for the Planning Commission. Mr. Young-Walters added that the drop in cases was related to the pandemic. Fewer businesses were opening resulting in fewer needs for signage. Commissioner Skistad asked when the report will be presented to the City Council. Mr. Generous said that the report would go to the City Council in March. Commissioner McGonagill added that the Planning Commission spent a lot of time reviewing and upgrading City Code. City Council Action Update Mr. Generous presented highlights of action taken by the City Council on planning matters. Mr. Young-Walters added that the Council amended one of the conditions for the Golf Zone property to give the driving range until June 14, 2021 to install nets. Planning Commission Interview Process Mr. Generous stated that the Council is revising their interview process to include one member of the Planning Commission and one alternate. Chairman Weick asked for volunteers from the Commission. Planning Commission Minutes – February 2, 2021 9 Commissioner von Oven volunteered with Commissioner Skistad as alternate. Commissioner Noyes also agreed to be an alternate if needed. March Attendance Chairman Weick asked the Council to contact Community Development Director Kate Aanenson with March availability due to the need for a quorum at meetings. Commissioner Randall asked when the new Planning Commission members would begin. Chairman Weick stated that they would begin at the first meeting in April 2021. Chairman Weick asked if there were any Commissioner presentations. Commissioner von Oven asked for clarification on what Commissioner presentations may include. Chairman Weick explained that there may be a question about the status of an old case, a variance that has not been worked on in a while, future direction, or anything the Commission may want on record. Mr. Generous added that it may include information learned at a conference that a Commissioner may want to share with the rest of the members. ADJOURNMENT: Commissioner McGonagill moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 7 to 0. The Planning Commission meeting was adjourned at 8:25 p.m. Submitted by Kate Aanenson Community Development Director Reviewed by Jean Steckling CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Receive Park & Recreation Commission Minutes dated January 26, 2021 Section CONSENT AGENDA Item No: E.5. Prepared By Kim Meuwissen, Office Manager File No: PROPOSED MOTION “The City Council receives the Park & Recreation Commission minutes dated January 26, 2021.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Verbatim Minutes CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING JANUARY 26, 2021 Chairman Boettcher called the meeting to order at 7:01 p.m. MEMBERS PRESENT: Jim Boettcher, Jim Peck, Youth Commissioner Zoe Erpelding, Karl Tsuchiya, Matt Kutz, and Joe Scanlon MEMBERS ABSENT: Sandy Sweetser STAFF PRESENT: Jerry Ruegemer, Park and Rec Director; Priya Tandon, Recreation Supervisor; and Jodi Sarles, Rec Center Manager APPROVAL OF AGENDA: Boettcher: Next item is Approval of Agenda. Any additions, correction, deletions from anyone? Ruegemer: Chair Boettcher, I’d just like to have a little side note regarding the Commissioners that are up, their terms are expiring here in April of ’21. So I’d like to add that and talk about that briefly, please. Boettcher: You want to do that in New Business? Ruegemer: Yep, we sure can. Boettcher: Item No. 2. Remind me when we get to that, please. Alright, no other changes. Approval of Agenda, looking for a motion to approve? Peck: So moved. Boettcher: Who was the approval? Tsuchiya: Jim, I’ll second. Boettcher: Who made the motion? Peck: Jim Peck did. Boettcher: Jim Peck did, ok. Motion and second and again let’s go in no particular order for approval, Yay or nay. Tsuchiya? Tsuchiya: Yay. Kutz? Park and Recreation Commission – January 26, 2021 2 Kutz: Yay. Sorry about that. Boettcher: No problem. Scanlon? Scanlon: Yay. Boettcher: Peck? Peck: Yay. Erpelding: Yay. Boettcher: And Boettcher is yay. Peck moved, Tsuchiya seconded to approve the agenda as amended. All voted in favor and the motion carried unanimously with a vote of 6 to 0. PUBLIC ANNOUNCEMENTS: None Jerry? Priya? Jodi? Anything at this time? Ruegemer: Nothing at this time. VISITOR PRESENTATIONS: None Boettcher: I’m seeing three heads shake no. I see no visitors present, no presentations. APPROVAL OF MINUTES: We didn’t have the minutes for the last couple of meetings so this month they got stacked up so we have three. October, November and December minutes need to be approved. So starting with October? Any changes, additions, deletions? Hearing none, motion to approve? Tsuchiya: So moved. Boettcher: So moved by Tsuchiya. Second? Kutz: Second. Boettcher: That was Kutz? Ruegemer: Was that Kutz? Tsuchiya: I thought it was Peck. Park and Recreation Commission – January 26, 2021 3 Boettcher: Peck? Alright, Peck second. Again for a verbal. Tsuchiya, yay or nay? Tsuchiya: Yay. Kutz? Kutz: Yay. Boettcher: Scanlon? Scanlon: Yay. Boettcher: Peck? Peck: Yay. Erpelding: Yay. Boettcher: And Boettcher is yay. November minutes. Any changes, additions, deletions for November’s? Hearing none, looking for a motion to approve? Tsuchiya: So moved. Boettcher: And a second? Peck: Second. Boettcher: Second by Peck. Alright. And again, Tsuchiya? Tsuchiya: Yay. Kutz? Kutz: Yay. Boettcher: Scanlon? Scanlon: Yay. Boettcher: Peck? Peck: Yay. Erpelding: Yay. Boettcher: And Boettcher is yay. And the final one. Park and Recreation meeting minutes, December 8, our last meeting. Any changes, additions, deletions from anyone? Hearing nothing, motion to approve? Park and Recreation Commission – January 26, 2021 4 Tsuchiya: So moved. Boettcher: And a second? Peck, second. And again, yay or nay. Tsuchiya? Tsuchiya: Yay. Kutz? Kutz: Yay. Boettcher: Scanlon? Scanlon: Yay. Boettcher: Peck? Peck: Yay. Erpelding: Yay. Boettcher: And Boettcher is yay. OK, thank you for hanging in during that. Tsuchiya moved, Peck seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated October 27, 2020 as presented; Tsuchiya moved, Peck seconded to approve the verbatim minutes of the Park and Recreation Commission meeting dated November 24, 2020 as presented; Tsuchiya moved, Peck seconded to approve the verbatim minutes of the Park and Recreation Commission meeting dated December 8, 2020 as presented. All voted in favor and the motion carried unanimously with a vote of 6 to 0. NEW BUSINESS: Boettcher: Consider Recommendation to City Council: 2021/2022 Lake Ann Park Beach Lifeguard Contract and this looks like Jerry. Ruegemer: Yep, thank you, Chair Boettcher, and thanks again. Good evening, Commission. I just wanted to look at the Lake Ann Beach Lifeguard Contract. We’re in a new year, a new two- year contract so we’re looking at seasons 2021 and 2022. Annually, the City of Chanhassen does contract with Minnetonka Public Schools for the provisional lifeguard services at Lake Ann Park, at the beach. We’ve had really a long standing relationship with them going back to the 1970’s when Jim Jones was the Community Ed Director way back a long time, so it goes back quite a long ways. So Minnetonka Aquatics and the City of Chanhassen certainly do endorse the two-year contract or multi-year contract. I know the City Council endorses the concept as well. Looking at the different options that we had for that, it kind of listed the 2020 contract for the amount for the kind of amount of hours per day so we had 24 hours per day times 72 days of the season itself that equal out to be 1,728 hours for the season. Hours of operation, 11:00 a.m. to Park and Recreation Commission – January 26, 2021 5 6:00 p.m. and that is daily, all week long. Dates last year were June 6 through August 16 with a total contract price of $33,670. What we’re kind of proposing for this year for 2021 and 2022 is to kind of stick the same amount of hours, kind of timeframe of the day and also kind of the dates of the season. Those are listed for 2021. The dates of operation for that would be June 5 through August 15. For 2022, the dates would be June 4 through August 14. The contract did go up. It’s for $1,000 for that over the last two-year contract. That was due to staffing changes so that represents a 3% increase over the 2019/2020 contract. Staff is recommending Option A for the Commission to take a look at and review tonight so we can go through the attachments if you’d like. I think all of the lifeguard options are there, the contract is listed with your attachments tonight with the staff report and also kind of the Lake Ann coverages kind of throughout the course of the day. When we start the day itself and then it’s kind of middle loaded, so to speak, when kind of the peak of the attendance is at the beach itself and then tails off towards the tail end of the day around that 4, 5, 6:00 timeframe. Staff is recommending that the Park and Rec Commission recommend to the City Council that they approve the two-year contract, Option A, for the 2021/2022 seasons with Minnetonka Public Schools, Independent School District 276 for Lake Ann Park Beach Lifeguard Services in the amount of $34,680 per year. I’ll entertain any questions at this point. Boettcher: So, Jerry… I’ve been over at Lake Ann sometimes and I see the lifeguards. Is there one or two on duty at all times? Ruegemer: There’s at least two on duty. Boettcher: And do they rotate like three hours and then another shift comes in or how does that work? Ruegemer: It’s actually one hour. So 11:00, if you look at that coverage map. So 11:00, there’s two, 11:30 there’s two, then at noon it goes to four lifeguards and then it’s four lifeguards all the way to 5:00 then it goes back down to two so we have pretty good coverage through the course of the day. You can kind of see, it looks like little igloos on the back, that’s kind of the guard chairs on the beach itself and where the little, we’ll call it the kiddie dock is right there so you can kind of see how the guards are positioned throughout the course of the day. For the most part, for the better part of the day, there’s, all the lifeguards are there with a person potentially a rover as well. So we have pretty good coverage and as the Commission knows and in 2020 with the Covid pandemic going on, we did have the beach open. That was one of the things that really was open and it was very heavily used. It was an important piece for our residential to have out there to kind of have some relief since the other recreation programs and events that we had were cancelled due to that so it was important I think for us to have that beach open. I think it was important for our Mayor and City Council to do that. Going forward, that certainly is the thought again this year that it will be open for that. Tsuchiya: Jerry, has the city received specific comments from users about the beach and lifeguarding at all? Positive or negative? Park and Recreation Commission – January 26, 2021 6 Ruegemer: You know, I would say there’s really not any negatives or positives with it. I think people take it for granted that it’s there and we certainly have not had any major occurrences out there for accidents or drownings and that sort of thing. There’s an occasional missing kid that they find in the bathroom, that type of thing. I know that we like having the guards, that’s our only guarded beach that we have in the city beyond Lake Minnewashta Regional which is Carver County jurisdiction. I think it’s a nice benefit for our residents and community. Peck: Jerry, did that have any incidents last year where they had to save somebody or emergency mode(??) of any sort? Ruegemer: Ya, as far as, I think there’s really no drowning type of situation. I think were a couple of missing swimmers that were again found, you know, at the playground or the beach, not the beach, the bathrooms at the concession stand or in the woods. They kind of get distracted from their parents and that sort of thing. What we have now vs. rescue boats out there, Jim, we have rescue boards so they’re kind of a big stand up paddle board or a surf board that staff can respond to situations in the water fairly rapidly or quickly. Ya, there wasn’t any major incidents out there last year. Peck: Good. Boettcher: Alright. Any other questions for Jerry? You can see the recommendation is at the bottom of the page. There’s a recommendation to approve a two-year contract for Option A, the one that Jerry discussed. Would someone like to put it to the question? Ruegemer: It’s also, Jim, it’s also on the top of the staff report as well if that’s easier to read in the proposed motion. Boettcher: Yep. Tsuchiya: I’ll make the motion. I’ll recommend the Park and Recreation Commission recommends to the City Council the approval of a two-year contract, 2021/2022 with Minnetonka Public Schools Independent School District 276 for Lake Ann Park Beach Lifeguard Services in the amount of $34,680 per year. Boettcher: Alright, and a second? Peck: So moved. Boettcher: From Peck? Then we’ll go ahead and to the verbal aye and nay again if there’s no further discussion. Looks like Commissioner Kutz we may have lost him. I don’t seem him on the roll any more. Alright, let’s start out then. Commissioner Tsuchiya? Tsuchiya: Yay. Park and Recreation Commission – January 26, 2021 7 Boettcher: Scanlon? Scanlon: Yay. Boettcher: Peck? Peck: Yay. Boettcher: Erpelding? Erpelding: Yay. Boettcher: And Boettcher’s aye. Motion passes. Tsuchiya moved, Peck seconded to approve the Park and Recreation Commission’s recommendation to the City Council to approve a two-year contract, 2021/2022, with Minnetonka Public Schools, Independent School District 276, for Lake Ann Park Beach Lifeguard Services in the amount of $34,680 per year. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Boettcher: Looking forward to two more years. Again it seems like they do a great job out there. Thank you, Jerry. Ruegemer: So that would be a 5-0 vote since Commissioner Kutz is not here? Boettcher: Ya, Commissioner Kutz, I guess he was over at the fire station. Ruegemer: I’m not quite sure on that. Boettcher: It sounded like he had some background noise going on maybe. Ruegemer: Maybe he’s responding to a call. OK. Thank you everybody. Boettcher: Any Old Business? Ruegemer: Actually, Jim, if we could go back to Item No. 2 about the Commissioner… Boettcher: Oh I’m sorry. That’s why I told you to remind me. OK. Item No. 2 is about the Expiration of Terms and Reapplying to the Commission. We do have myself, Commissioner Scanlon, our terms are up and we also have to have a replacement for Commissioner Schubert who moved on to City Council. So at this time, Jerry, if you want to go through the process. Ruegemer: You bet. Just wanted to…I’m not sure, Joe, if you had known, I think you probably did, that your term was expiring but just to let you know for Jim and Joe, if you guys are Park and Recreation Commission – January 26, 2021 8 interested in reapplying for your position on the Commission, the deadline is this coming Friday. So you can go online and complete the application, I think there’s an electronic version of that and also I think a paper version if that’s what you choose to do. So if you’re interested, please do that this coming Friday or before. You don’t have to tell us know if you’re interested or not interested but if you have any questions, you can shoot me an email or give me a phone call if that’s easier for you. Scanlon: Perfect, ya thanks, Jerry, we’ll do. Ruegemer: Thank you. OLD BUSINESS: None Boettcher: Thank you, Jerry. Moving on then, next item under Reports. We have 2020 Tree Lighting Review and Priya that looks like that’s yours. REPORTS: 2020 TREE LIGHTING REVIEW Tandon: Thank you Chair Boettcher and thank you Commissioners. We briefly reviewed this at our last meeting so I’ll try to make it quick. Due to the ongoing Covid-19 pandemic and limitations on the size of gatherings during the planning process and at the time of the typical tree lighting ceremony, the event was modified into two virtual programs. We had the virtual tree ceremony where Mayor Elise Ryan and family lit City Center Park and then we also had the month long display of the residential holiday lights throughout Chanhassen. During the planning phase, we were in Phase 3 of the Stay Safe Plan that had a max of 250 people for gatherings and then that decreased to 0 people for gatherings at the time of the tree lighting so that’s kind of why we went virtual. Over 1,400 people watched the virtual lighting of City Center Park on Facebook Live, whether they watched it live or they turned in later so we felt like that was an awesome turnout and there was a lot of, I guess, positive comments about holding the event and having the lights up themselves this year. A very uplifting thing for the community. And then the Chanhassen Tour of Lights was very successful with a lot of people commenting how fun it was to just drive around and look at the lights. We did have over 60 homes register to display holiday lights and some full streets registered so probably even more than 60 homes but again there was a lot of positive feedback for this event and very simple and went very smoothly and that’s pretty much it. Ruegemer: Commissioner Boettcher, I just would like to thank, it was an all-hands on deck staff level. Priya was there, Jodi, Mary, Park Maintenance staff was there, Interim City Manager Johnston was there so it really was a group effort. It took a lot of effort and coordination the Facebook Live and our city webpage, why am I drawing a blank?? Novus? Tandon: Granicus? Ruegemer: Granicus. Park and Recreation Commission – January 26, 2021 9 Tandon: It think that’s what it is. It’s how they watch, how the community can watch City Council meetings. Ruegemer: So that obviously took effort from outside and I think Jodi you were inside City Hall, kind of pushing the right buttons and doing other stuff so kudos to staff for making modifications to that event to make sure, as Priya said, over 1,400 people viewed it. We got a lot of positive comments on that so just great job everybody. Boettcher: Sounds great. Thank you very much everyone that was involved in it too even though it was virtual there’s still a lot to do pushing those buttons. Ruegemer: Jodi’s good at pushing the buttons. Boettcher: You push the wrong one and everybody’s dead in the water. Looks like Priya, you’ve got the next one too with the Feb Fest Preview. REPORTS: FEBRAURY FESTIVAL PREVIEW Tandon: Yep, that’s right. Thank you and Commission. The City of Chanhassen’s annual February Festival is held the first Saturday of February typically and as you know, draws over 2,000 community members to fish in the ice fishing contest, enjoy concessions, family activities such as hay rides, dogsled rides, snowshoeing. A lot of different partners and volunteer organizations come to make it possible but due to the ongoing Covid-19 pandemic and current and former limitations on gathering size, we were just unable to modify the event to run in its typical form. So how it will be run this year is into a virtual ice fishing contest that will run from Monday, February 1 at midnight through Saturday, February 6 at 11:59 p.m. That’s the fishing contest and then a traditionally styled medallion hunt will also be held the week of February 1 with the first clue being released that Monday. So just a little bit of background, while we were planning Feb Fest 2021 and going through that process, the Execute Order 2099 was still in effect which prohibited all social gatherings, even the ones outside. The restrictions are a little bit looser now but unfortunately we would still not be able to run the event since it draws over 2,000 individuals. So we two different aspects of this. We’re running a virtual fishing contest and a medallion hunt. So like I mentioned, the ice fishing contest will go from Monday, February 1 at 12:00 a.m to Saturday, February 6 at 11:59 p.m. Fisher people will have opportunity to fish individually on lake in Carver County so that’s approximately 93 lakes kind of including some of those smaller ponds and from there submit their fish entry virtually via email during the designated time period. Prizes will be awarded to the top 50 fish measured by length in inches and anglers will be measuring that on their own with just their own personal tape measure. Then we did define eligible species to be northern, sunfish, crappie, walleye and perch. So as typical year, tickets are $10 a person. Participants may purchase either one or two but their only eligible to win one largest fish prize so that second ticket comes in if less than 50 fish are submitted then we kind of add those secondary fish back in to distribute all the prizes. This year we have over $4,500 in prizes that were largely donated by local community event sponsors and the T-Mobile is the title sponsor of the event and they generously donated $3,000 to cover all of the costs of Park and Recreation Commission – January 26, 2021 10 running the event so all supplies, all promotional materials. So that was fantastic that they generously donated that. And then the second aspect of this year’s February Festival is the Medallion Hunt and that typically starts the Monday before the Saturday event and that will not change this year. The first clue will be released February 1 at 9:00 a.m. and then each weekday after that one clue will be released at 9:00 a.m. The clues will be posted online on the city’s webpage and also on the front door and the drive-up door of Charter Bank in Chanhassen. Charter Bank is a sponsor of the medallion hunt so they are getting involved by writing clues and they’ve also donated a $500 gift basket for the winner of the medallion hunt. So the medallion will be hidden in a Chanhassen city-owned park. The community can search anytime between the hours of 6:00 a.m. to 10:00 p.m. each day which is when the parks are open. The prize pack was valued at over $500. So to promote both components of the event, we had event flyers and rules and promo materials mailed to all former participants. We also did an email blast to former participants. Print ads went out in the Chanhassen Villager and the Chaska Herald and we’ve done a lot of promotion on the city’s social media platforms so Facebook, Instagram, Twitter and then have a Facebook event as well that people can kind of invite others to and share that around. That is kind of what we have going for Feb Fest this year. We’re really looking forward to having our typical event next year. The rules are different this year than they are in previous years obviously with the measurement going by length instead of weight and so in designing our rules we really tried to be specific in the submission process and the clarity of photos they have to submit and what all goes into the photos to keep the integrity of the contest. That was really important when we were designing our rules and we’re looking forward to seeing how it turns out. Boettcher: Sounds good. Should be interesting with a virtual fishing contest. It’ll definitely be different but I think everybody will like it. Especially the fact that they can go to any lake in Carver County. That opens it up because there are a couple that do kick out some really big fish every year during ice fishing season. I had a question about the medallion hunt. How many clues are normally given out? Tandon: It depends on when the medallion is found. Typically we plan for five so one Monday, Tuesday, Wednesday, Thursday, Friday but of course we’ve got backup clues in case it’s still not found at that point. So, one to five depending on when it’s found. Boettcher: Do you know what the lowest number of clues ever that it was found? Tandon: Jerry might be able… Boettcher: Jerry just got a grin on his face. There probably was somebody with one, like Name that Tune. Ruegemer: Well Commissioner Boettcher, it definitely was found in less than two days prior so I guess we went back to our developer clues and make the a little bit more vague on the front end. We’ve got some people we don’t know how the heck they found it. They must have followed us Park and Recreation Commission – January 26, 2021 11 where we hid it. Kind of a crazy deal but everybody does a great job on putting those clues together. Boettcher: Maybe insider information, huh. Ruegemer: Ya, who knows. Boettcher: Well it’ll be different but people will still get out there and enjoy it. Hopefully, I haven’t looked at the long-term weather forecast. I don’t know for that week what it’s supposed to be like weather-wise but whatever it is people will still be out there enjoying ice fishing. Ruegemer: Looks like some snow this weekend but I haven’t looked beyond that. Boettcher: Alright, thank you very much, Priya. Item no. 3 looks like Jodi looking at the Chanhassen Park and Recreation Refund Policy. REPORTS: CHANHASSEN PARK AND RECREATON REFUND POLICY Sarles: Thank you, Chair Boettcher and Commissioners. As you can imagine we have spent a lot of time in 2020 going through our refund policy. Good and bad and indifferent. So this is kind of a little background. We started researching other area communities and kind of seeing what they were doing and the school districts were doing as far as program refunds. What happens is when you register for a program in Chanhassen, those fees are included in the fee of the program so the registration may cost $5 for the registration but there’s an online fee, a set fee for that, a percent and the another set fee from our provider so that’s where this is all kind of starting from. So we started reviewing our policy and recognized that we have some policies that need updating. Right now our policy is very open-ended and doesn’t reflect any required cancellation timelines from our program providers so the contractors we work with, the places Mary goes with, tickets were purchasing, things like that, everybody has their own policies that we need to follow to issue those refunds and of course it’s not accounting for any processing fees the City of Chanhassen incurs upon registration and refund. So, this is going to be dry but this is our current policy and it’s printed in the Connection and I believe it’s online, but payment is due at time of registration and may be made by cash, check or credit card (Visa, Mastercard or Amex). Make checks payable to the City of Chanhassen, online and in-person credit card payments are accepted for purchases over $10. Credit card payment are only accepted at City Hall or the Rec Center, not through phone, mail, email or fax. Registration must be received before a class begins. Instructors cannot accept registrations. Registration deadline refers to the last day registrations are accepted. If the class is filled before that date, it considered closed. Registration, and this is kind of the key part here, registrations cancelled at least four days prior to the start of the program will receive a refund minus any advanced costs incurred for admissions, meals, transportation, etc. Cancellations received after this time, will receive a 50% refund. There is no confirmation for mail or dropped off registrations. Class dates and times are subject to change without notice. So, as we looked at that policy, we have proposed kind of breaking this out so same, the payment system, it’s going to be exactly the same so I don’t think I need to read that Park and Recreation Commission – January 26, 2021 12 back to you, it’s the same first paragraph there. Our registration deadline refers to the last day registrations are accepted. The class is considered closed if it fills before that date. Wait lists may be available. And for cancellations and refunds. Full refunds will be issued when the City of Chanhassen cancels a class or program. Refunds will be issued when a participant cancels prior to the registration deadline. This may vary per class or program and will be stated in individual program descriptions. For program fee under $10, an account credit will be applied. In the event of serious injury or illness, prorated or partial refunds may be allowed, especially for multi-day programs. All participant-generated refund requests will be subject to, and this is an error, it should be a $10 administrative fee. See program descriptions either online or in the program brochure for complete details or contact the program administrator for more information on cancellation policies. Class dates, times are subject to change without notice. So basically the biggest change here is an administrative fee would be added to refunds. This one also, when you leave an open ended 50% refund policy, I’ve had people after the programs, request them because they didn’t know up and so they just expected that “well I can get that 50% back”. So there’s a few loop holes we wanted to kind of close up here. With that, I’d be open to questions or discussion. Boettcher: So Jodi, do you know what your refund rate was last year? Percentage-wise? 25, 30 40? Sarles: For our programs? Boettcher: Right. I mean with Covid. People that were cancelling. Did you track it? Sarles: Ya. Well we tracked it, boy I should know this number because we’ve had to put it together so many times. Boettcher: I was thinking it was probably pretty, probably two or three times normal. Sarles: Oh absolutely. Ruegemer: Ya, Jim, it was fairly high and it was quite a process, basically everything is done remotely through their financial servers who is a provider of our registration program rates(??) A lot of the information goes there then we’d kind of go through our agency reports and they’d kind of back out percentages of transaction fees, credit fees and those types of things and try to give a settlement report at the end of the month, that’s how kind of that works out. Jodi you can certainly explain if you like to the, kind of the process of us putting money back into our account to make sure that we had enough money to pay refunds from 2020 and that process. Sarles: 2020 was very tough, on everybody. Once we were closing down, everything got, if a program was in progress already, we prorated the remaining dates and refunded that back to the community or to people and then any upcoming, as we kept cancelling programs going forward, those all got refunded as well and that everything from rental fees and things like that. People had prepaid. So what we ended up having to do is each month we would put together a report of Park and Recreation Commission – January 26, 2021 13 the refunds and because we weren’t taking money in, our program provider or refund provider is ActiveNet and so we ended up having to wire money to Active to process the refunds plus the administrative fee they had to do that as well. We did it month by month. Mary, Priya, Jerry and I would get those numbers together and enter them in a spreadsheet and process those as those dates came up. It was a pretty, it was a pretty time consuming process that we were going through to try to make sure our community got their money back and that we did what was best for our people here. Boettcher: So the one thing it did it showed you that you had a gap in the system that needed to be corrected or updated or whatever. Sarles: Yes and it makes a little more sense too because, say you sign up for Summer Discover Playground and you pick two parks, there’s that fee upfront and then if you say you only want one park and you wait four days ahead of time, three days ahead of time, to get that refund, we’re processing that money back less the $5 or however much it’s going to cost us. It’s a kind of strange payment scale. It’s a sliding fee based on the total amount of money plus a percentage and then another flat rate for just processing. So that’s kind of why we added the $5 or $10, I’m sorry, administrative fee that would cover all of that for both sides of the refund. Boettcher: Good. And that’s standard, I mean everybody has an administrative fee? Sarles: Yes. I think the only people that didn’t, I talked to folks over at Chaska, they do not have that but they are working on putting that in place as well. Boettcher: Alright, thank you. Any other questions for Jodi or Jerry regarding the policy change? It looks like we’re requesting a motion if someone would like to put it to the question. Tsuchiya: I’ll do it again. I’ll recommend the Park and Recreation Commission recommends approval of the 2021 Registration and Refund Policy. Boettcher: Alright, and a second? Peck: Echo???, second. Boettcher: Alright. Any further discussion? Sarles: Can we make sure we add amended $10 Administrative Fee? I apologize. Boettcher: Yes. Tsuchiya: Ya. I’ll amend my motion to reflect that the Administrative Fee under Cancellation of Refunds is $10, not $5. Boettcher: OK good. And then will the second still apply to the amended motion? Park and Recreation Commission – January 26, 2021 14 Peck: Yes. Boettcher: Alright and then if I could. We’ll do another verbal. Commissioner Tsuchiya? Tsuchiya: Yay. Boettcher: Commissioner Kutz? Kutz: Yay. Boettcher: Scanlon? Scanlon: Yay. Boettcher: Peck? Peck: Yay. Boettcher: Erpelding? Erpelding: Yay. Boettcher: And Boettcher is Aye. Motion passes. Tsuchiya moved, Peck seconded that the Park and Recreation Commission recommends approval of the 2021 Registration and Refund Policy and that the Administrative Fee under Cancellation of Refunds is $10, not $5. All voted in favor and the motion carried unanimously with a vote of 6 to 0. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER REPORTS. None. Tsuchiya: Just very happy the ice rinks are open. That’s all. Boettcher: How is the business at the ice rinks, Jerry? Crowded? Ruegemer: Priya, do you want to mention it and I can certainly add for that? Tandon: Sure. Our hockey associations are enjoying using the ice. I will say the ice has been, the season has been a little bit bumpy with the ice that has been out there. It’s been pretty warm and not just like the over 32 degree days, like the 20-40 degree days. It’s been pretty warm so unfortunately at the beginning, the ice wasn’t great and then not paired with the snow events that just happened to come on the days that cold made flooding difficult so up until about, oh I don’t Park and Recreation Commission – January 26, 2021 15 know, maybe a week ago or two weeks ago even, the ice wasn’t fantastic but people were still using it and we were trying to get everything flooded and now it’s a lot better with the colder temperatures and I think people are getting some good usage out of it and enjoying. We do have lights that are being turned on by rink attendants. They kind of drive around to the different locations and turn those on daily according to the hours that we kind of talked about at a previous meeting. The warming houses aren’t out there and they won’t be unfortunately just due to the regulations, you know, we can’t have more than say two to four people in there so it just doesn’t quite make sense this year but we’re very glad the ice, like you were saying is better now and that the lights are being turned on and that people can get some good use out of them. Jerry, did you have anything to add? Ruegemer: Just a little update for the Commissioners. Adam’s crew will be coming in over nights and at 4:00 a.m. many times to get the rinks cleared off, get some of that flooding going on and with it being kind of colder now during the day they’ve been flooding during the day. So the rinks will be making significant improvements this week and we hope that, like Priya said, we’ve had a lot of, had warmer weather where we’ve had a lot of bare spots out on that asphalt rink for the hockey rinks and also the family rinks as well so we’re starting to make some strides again to kind of get those recovered again and hopefully we can get some time now that they’re hopefully without the stress, I guess, on staff and the crew have been trying to make ice when they can it’s going to be better. So just to Priya’s point, the warming houses will not be in place during this season so Park Maintenance staff have provided benches and picnic table. Kind of going old school this year and if you want to put your skates, you’ll have to sit on the bench and put them on that way. As Priya said, it just didn’t make any sense to with our executive guidelines and executive orders we could probably get about four to five people inside of those shelter buildings. It just didn’t seem worth the expense for this year and we hope to have everything back to normal for the 2021/2022 season. Boettcher: Alright. Thank you. Anyone else have anything else to bring up? If not I’ll go ahead without a verbal and I’ll say no other business. Meeting is adjourned at 7:43 p.m. Ruegemer: Jim, we should probably get a motion and a second. Boettcher: Do you want one? Let’s do a motion please. Tsuchiya: I’ll move to adjourn. Boettcher: And the second? Kutz: Second. Boettcher: And again, a verbal to close it out? Tsuchiya? Tsuchiya: Aye. Park and Recreation Commission – January 26, 2021 16 Boettcher: Kutz? Kutz: Aye. Boettcher: Scanlon? Scanlon: Aye. Boettcher: Peck? Peck: Aye. Boettcher: Erpelding? Erpelding: Aye. Boettcher: And Boettcher is aye and we thank you everyone. Look forward to seeing you next month. Thank you. Tsuchiya moved, Kutz seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Park and Recreation Commission meeting was adjourned at 7:43 p.m. Submitted by Jerry Ruegemer Park and Rec Director Prepared by Jean Steckling CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve Upgrade to Springbrook Software and Addition of Budget Module Section CONSENT AGENDA Item No: E.6. Prepared By Kelly Strey, Interim Finance Director File No: PROPOSED MOTION “The City Council approves upgrade and implementation services for the City's financial software to Springbrook's cloudbased version, and purchase of a thirdparty ClearGov budget module to integrate with the financial software for total upgrade and implementation cost of $35,000 to be funded from available fund balance in the General Fund." Approval requires a Simple Majority Vote of members present. BACKGROUND The City's financial software provider, Springbrook, periodically upgrades its software and hardware platforms. The City has delayed moving to the newer platforms for a number of years in anticipation of purchasing new software in the future. As a result the version that we are currently using has not had any enhancements or new features for a number of years and is now nearing end of life for both hardware and software. This version lacks the modern features that are expected from a financial software for automated workflows, data management and financial analysis. This results in inefficient use of staff time and lack of information available to provide effective financial management. The outdated hardware prevents integration with other City systems creating unnecessary manual processes. The vendor offers their newest version of the software as a cloudbased solution. Staff has reviewed the capabilities and there would be significant improvements that will result in efficiencies and additional capabilities to improve internal controls and better reporting. The annual maintenance cost is approximately $18,000 more annually but would be prorated for 2021 based on implementation date. There is also a onetime implementation and conversion services up to $8,000. This is offset by a savings in hardware investment that would be required to simply stay on the outdated version that we currently own. Additionally, a hosted cloudbased solution will require less IT staff time to manage the hardware, software and daily backups. The software would always be continually updated to the latest version and improves remote access and security features. This version offers many of the features that we are currently lacking. The vendor has indicated that they have converted a large number of their customers to the cloud based solution this past year as a result of remote work capabilities and need for enhanced cloudbased features. The City has programmed $260,000 in the CIP over a threeyear period to purchase a new system. This would not be soon enough to avoid updating the current software. Staff has met with several software vendors for a preliminary review of future software options to be considered. It is anticipated that it should still be considered to move forward with evaluations of other provider solutions. Without the upgrades, the City would need to advance the purchase of entire new system. The upgrade allows the City to function adequately while it prepares for selection of a new system. CITY COUNCIL STAFF REPORTMonday, March 8, 2021SubjectApprove Upgrade to Springbrook Software and Addition of Budget ModuleSectionCONSENT AGENDA Item No: E.6.Prepared By Kelly Strey, Interim Finance Director File No: PROPOSED MOTION“The City Council approves upgrade and implementation services for the City's financial software to Springbrook'scloudbased version, and purchase of a thirdparty ClearGov budget module to integrate with the financial softwarefor total upgrade and implementation cost of $35,000 to be funded from available fund balance in the General Fund."Approval requires a Simple Majority Vote of members present.BACKGROUNDThe City's financial software provider, Springbrook, periodically upgrades its software and hardware platforms. TheCity has delayed moving to the newer platforms for a number of years in anticipation of purchasing new software in thefuture. As a result the version that we are currently using has not had any enhancements or new features for a numberof years and is now nearing end of life for both hardware and software. This version lacks the modern features that areexpected from a financial software for automated workflows, data management and financial analysis. This results ininefficient use of staff time and lack of information available to provide effective financial management. The outdatedhardware prevents integration with other City systems creating unnecessary manual processes.The vendor offers their newest version of the software as a cloudbased solution. Staff has reviewed the capabilities andthere would be significant improvements that will result in efficiencies and additional capabilities to improve internalcontrols and better reporting. The annual maintenance cost is approximately $18,000 more annually but would beprorated for 2021 based on implementation date. There is also a onetime implementation and conversion services up to$8,000. This is offset by a savings in hardware investment that would be required to simply stay on the outdated versionthat we currently own. Additionally, a hosted cloudbased solution will require less IT staff time to manage the hardware,software and daily backups. The software would always be continually updated to the latest version and improvesremote access and security features. This version offers many of the features that we are currently lacking. Thevendor has indicated that they have converted a large number of their customers to the cloud based solution this pastyear as a result of remote work capabilities and need for enhanced cloudbased features.The City has programmed $260,000 in the CIP over a threeyear period to purchase a new system. This would not besoon enough to avoid updating the current software. Staff has met with several software vendors for a preliminaryreview of future software options to be considered. It is anticipated that it should still be considered to move forwardwith evaluations of other provider solutions. Without the upgrades, the City would need to advance the purchase of entire new system. The upgrade allows the City to function adequately while it prepares for selection of a new system. Additionally, staff is requesting to add a thirdparty budget module that integrates with Springbrook software. Currently the budget is prepared completely using spreadsheets. This software would allow the budget work to be a decentralized collaborative effort with multiple department managers. It provides a greater level of detail and a greater opportunity for analysis and facilitates longterm planning efforts. The provider is ClearGov. Annual costs are $16,000 also prorated for 2021 and implementation charges would be approximately $5,000. Implementation of the ClearGov solution would begin immediately and would be completed by the end of March and ready for budget preparation of the 2022 budget. Total prorated annual costs and implementation fees for the upgrade and new module would not exceed $35,000 in 2021 and is proposed to be funded by 2020 budget surplus in fund balance. CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve Contractor and Consultant Change Order/Amendment Requests for Powers Blvd./Lake Lucy Road Pedestrian Crossing Project Section CONSENT AGENDA Item No: E.7. Prepared By George Bender, Assistant City Engineer File No: PW031a PROPOSED MOTION “The City Council approves change orders numbers 1 through 7 to the construction contract and amendments 1 and 2 for the engineering contract for the Powers Blvd./Lake Lucy Road pedestrian crossing project.” Approval requires a Simple Majority Vote of members present. SUMMARY This project is substantially complete with only punch list items left for the spring time to finish up. These change order/amendments are formal paperwork approvals of work completed to date. These changes are coming before Council for action due to the amount exceeding $20,000 total. The County has already approved these changes. BACKGROUND The project is led by the City even though is on a County Highway. It is a 50/50 financial partnership with the County, except where there are Cityowned assets such as watermain, where the City is responsible for costs. On March 26, 2018, the City Council approved a Joint Powers Agreement (JPA) with Carver County and a consultant agreement with Bolton & Menk to study two (2) pedestrian crossings along Powers Boulevard. On June 10, 2019, the City Council approved a consultant contract for the preparation of plans and specifications for the Lake Lucy Road/Powers Boulevard crossing including construction administration. On November 12, 2019, the City Council adopted a resolution approving plans and specifications for the Lake Lucy Road/Powers Boulevard Pedestrian Improvements project and authorizing advertisement for bids. On January 7, 2020, bids were opened for the Lake Lucy Road/Powers Boulevard Pedestrian Improvement project. On January 27, 2020, the City Council approved the bids and awarded a construction contract to Valley Paving in the amount of $743,763.10. A revised JPA with Carver County that modified terms was also approved. After awarding the project, the Public Works Department utilized the opportunity of the planned excavation and watermain work to include additional watermain and valve replacements. This was a preventative maintenance CITY COUNCIL STAFF REPORTMonday, March 8, 2021SubjectApprove Contractor and Consultant Change Order/Amendment Requests for PowersBlvd./Lake Lucy Road Pedestrian Crossing ProjectSectionCONSENT AGENDA Item No: E.7.Prepared By George Bender, Assistant City Engineer File No: PW031aPROPOSED MOTION“The City Council approves change orders numbers 1 through 7 to the construction contract and amendments 1 and2 for the engineering contract for the Powers Blvd./Lake Lucy Road pedestrian crossing project.”Approval requires a Simple Majority Vote of members present.SUMMARYThis project is substantially complete with only punch list items left for the spring time to finish up. These changeorder/amendments are formal paperwork approvals of work completed to date. These changes are coming beforeCouncil for action due to the amount exceeding $20,000 total. The County has already approved these changes.BACKGROUNDThe project is led by the City even though is on a County Highway. It is a 50/50 financial partnership with the County,except where there are Cityowned assets such as watermain, where the City is responsible for costs.On March 26, 2018, the City Council approved a Joint Powers Agreement (JPA) with Carver County and aconsultant agreement with Bolton & Menk to study two (2) pedestrian crossings along Powers Boulevard.On June 10, 2019, the City Council approved a consultant contract for the preparation of plans and specifications forthe Lake Lucy Road/Powers Boulevard crossing including construction administration.On November 12, 2019, the City Council adopted a resolution approving plans and specifications for the Lake LucyRoad/Powers Boulevard Pedestrian Improvements project and authorizing advertisement for bids.On January 7, 2020, bids were opened for the Lake Lucy Road/Powers Boulevard Pedestrian Improvement project.On January 27, 2020, the City Council approved the bids and awarded a construction contract to Valley Paving in theamount of $743,763.10. A revised JPA with Carver County that modified terms was also approved. After awarding the project, the Public Works Department utilized the opportunity of the planned excavation and watermain work to include additional watermain and valve replacements. This was a preventative maintenance exercise since these are trunk watermains and they were reaching near the end of their service life. On December 1, 2020, the project construction reached substantial completion. DISCUSSION A summary of the change orders for the contractor on the project are as follows: Change Order #1 deleted the painting of the visible structural components for the RRFB. Change Order #2 addressed the sight distance concern at the northwest corner of the intersection. Change Order #3 modified the painting material for the striping from latex paint to epoxy paint. Change Order #4 deleted routing power to the advanced warning signage and converting the signage to be solarpowered. Change Order #5 revised the storm sewer layout in the northeast corner of the intersection and added ditch stabilization work prior to the stormwater pond to the north. Change Order #6 replaced the handrail on top of the retaining wall adjacent to the trail on the east side of the corridor. The scope of the retaining wall work was adjusted to incorporate replacement of deteriorating existing block. Change Order #7 replaced existing trunk watermain and valving in the intersection. Per the terms of the Joint Powers Agreement with Carver County, the City's share of the change orders total cost will be $116,968.32. The County's share will be $14,445.92. The JPA identifies only the roadway and pedestrian crossing costs shall be shared 50/50. Costs associated with change orders #6 and #7 were 100% related to maintenance of city owned assets. A summary of the Amendments for the engineer on the project are as follows: Amendment #1 was for the delineation of wetland during design of the project. Amendment #2 was for additional scope to the engineering agreement which included design for the watermain, storm sewer, and retaining wall improvements. Additional surveying and inspection time was also included due to scope change. The City's share of the total of the amendments will be $27,830.00. The County's share will be $17,390.00. The CITY COUNCIL STAFF REPORTMonday, March 8, 2021SubjectApprove Contractor and Consultant Change Order/Amendment Requests for PowersBlvd./Lake Lucy Road Pedestrian Crossing ProjectSectionCONSENT AGENDA Item No: E.7.Prepared By George Bender, Assistant City Engineer File No: PW031aPROPOSED MOTION“The City Council approves change orders numbers 1 through 7 to the construction contract and amendments 1 and2 for the engineering contract for the Powers Blvd./Lake Lucy Road pedestrian crossing project.”Approval requires a Simple Majority Vote of members present.SUMMARYThis project is substantially complete with only punch list items left for the spring time to finish up. These changeorder/amendments are formal paperwork approvals of work completed to date. These changes are coming beforeCouncil for action due to the amount exceeding $20,000 total. The County has already approved these changes.BACKGROUNDThe project is led by the City even though is on a County Highway. It is a 50/50 financial partnership with the County,except where there are Cityowned assets such as watermain, where the City is responsible for costs.On March 26, 2018, the City Council approved a Joint Powers Agreement (JPA) with Carver County and aconsultant agreement with Bolton & Menk to study two (2) pedestrian crossings along Powers Boulevard.On June 10, 2019, the City Council approved a consultant contract for the preparation of plans and specifications forthe Lake Lucy Road/Powers Boulevard crossing including construction administration.On November 12, 2019, the City Council adopted a resolution approving plans and specifications for the Lake LucyRoad/Powers Boulevard Pedestrian Improvements project and authorizing advertisement for bids.On January 7, 2020, bids were opened for the Lake Lucy Road/Powers Boulevard Pedestrian Improvement project.On January 27, 2020, the City Council approved the bids and awarded a construction contract to Valley Paving in theamount of $743,763.10. A revised JPA with Carver County that modified terms was also approved.After awarding the project, the Public Works Department utilized the opportunity of the planned excavation andwatermain work to include additional watermain and valve replacements. This was a preventative maintenanceexercise since these are trunk watermains and they were reaching near the end of their service life.On December 1, 2020, the project construction reached substantial completion.DISCUSSIONA summary of the change orders for the contractor on the project are as follows:Change Order #1 deleted the painting of the visible structural components for the RRFB.Change Order #2 addressed the sight distance concern at the northwest corner of the intersection.Change Order #3 modified the painting material for the striping from latex paint to epoxy paint.Change Order #4 deleted routing power to the advanced warning signage and converting the signage to besolarpowered.Change Order #5 revised the storm sewer layout in the northeast corner of the intersection and added ditchstabilization work prior to the stormwater pond to the north.Change Order #6 replaced the handrail on top of the retaining wall adjacent to the trail on the east side of thecorridor. The scope of the retaining wall work was adjusted to incorporate replacement of deterioratingexisting block.Change Order #7 replaced existing trunk watermain and valving in the intersection.Per the terms of the Joint Powers Agreement with Carver County, the City's share of the change orders total cost willbe $116,968.32. The County's share will be $14,445.92. The JPA identifies only the roadway and pedestriancrossing costs shall be shared 50/50. Costs associated with change orders #6 and #7 were 100% related tomaintenance of city owned assets.A summary of the Amendments for the engineer on the project are as follows:Amendment #1 was for the delineation of wetland during design of the project.Amendment #2 was for additional scope to the engineering agreement which included design for the watermain,storm sewer, and retaining wall improvements. Additional surveying and inspection time was also included dueto scope change. The City's share of the total of the amendments will be $27,830.00. The County's share will be $17,390.00. The difference in the cost split is related to the additional watermain related scope. The funding source for these changes is coming from the Water Enterprise Fund and the Pavement Management Program Fund. RECOMMENDATION The City Council approves the total amount of the change orders and amendments to the construction and engineering contracts. ATTACHMENTS: Change Order No. 1 Change Order No. 2 Change Order No. 3 Change Order No. 4 Change Order No. 5 Change Order No. 6 Change Order No. 7 Engineering Contract Amendment No. 1 Engineering Contract Amendment No. 2 DocuSign Envelope ID: 858F949F-31AD-43CE-A818-C07986158E50 DocuSign Envelope ID: 858F949F-31AD-43CE-A818-C07986158E50 1/14/2021Project EngineerDocuSign Envelope ID: 53C4AF8F-B497-47C6-8A27-F16396EB6497 DocuSign Envelope ID: 53C4AF8F-B497-47C6-8A27-F16396EB6497 1/14/2021Project EngineerDocuSign Envelope ID: 53C4AF8F-B497-47C6-8A27-F16396EB6497 DocuSign Envelope ID: 53C4AF8F-B497-47C6-8A27-F16396EB6497 H:\CHAN\C16119073\0_Powers Blvd and Lake Lucy Rd Pedestrian Improvements\A_Project Management\Additional Fee Request - Wetland Delineation.docx November 4, 2019 Bruce Loney Public Works Director/City Engineer 7700 Market Blvd PO Box 147 Chanhassen, MN 55317 RE: Powers Blvd/Lake Lucy Rd Pedestrian Improvements Dear Mr. Loney: On June 10, 2019 Bolton & Menk and the City of Chanhassen entered into a Professional Services Agreement for the design and construction administration of Powers Blvd/Lake Lucy Rd Pedestrian Improvements in the amount of $85,450. Among the tasks included were topographic survey, project management & coordination, right of way determination, final design, and construction services. The proposal did not include a wetland delineation and report. However, the Minnehaha Creek Watershed District is requiring a wetland delineation and report to be completed as part of the permitting process to ensure adjacent wetlands are protected during construction. The construction limits are intended to keep a separation distance of approximately 20 feet from the wetlands and no impacts should occur to the wetland. The additional effort to complete the wetland delineation and report is estimated to be $5,500. The wetland delineation and report will be completed in a timely manner, allow permits to be acquired for the project, and for construction to begin as scheduled in 2020. Sincerely, Bolton & Menk, Inc. Andrew Budde Project Manager Accepted: City of Chanhassen_____________ By:___________________________________ Date:_________________________________ Title:__________________________________ H:\CHAN\C16119073\0_Powers Blvd and Lake Lucy Rd Pedestrian Improvements\A_Project Management\2021-02-26 Additional Fee Request - Project Extras.docx February 26, 2021 George Bender Assistant City Engineer 7700 Market Blvd PO Box 147 Chanhassen, MN 55317 RE: Powers Blvd/Lake Lucy Rd Pedestrian Improvements Dear Mr. Bender: On June 10, 2019 Bolton & Menk and the City of Chanhassen entered into a Professional Services Agreement for the design and construction administration of Powers Boulevard/Lake Lucy Road Pedestrian Improvements in the amount of $85,450. Among the tasks included were topographic survey, project management & coordination, right of way determination, final design, and construction services. In November, the City approved an additional $5,500 for a wetland delineation required as part of permitting, for a total contract amount of $90,950. As the project coordination and construction progressed, there were some requests by the City that increased the scope of work from the original proposal. In good faith, Bolton & Menk staff addressed these requests quickly and efficiently without knowing the true amount of additional effort required. This helped ensured that city staff could promptly make decisions and construction could move forward as planned to ensure its substantial completion in 2020. The additional efforts included added watermain work, retaining wall evaluations and construction method changes, storm sewer relocation, and ditch clearing. Additionally, the duration of time to relocate small utilities has extended the final project completion into 2021 and took substantially more effort than originally anticipated. Bolton & Menk met with City and County staff on February 23rd, 2021 to discuss the extra fees incurred with the scoping changes and extension of the duration of the project due primarily to staging and small utility relocation needs. Pursuant to that discussion, the request for additional fees has been limited solely to costs associated with the additional work brought on by the scoping changes to the project. The fees associated with the extended periods of coordination due to small utility relocations and any fees moving forward associated with closing out the project that has extended into the year 2021, will be absorbed by Bolton & Menk. Watermain: After the project was bid, the City indicated that they would like to replace a 24-inch by 24-inch watermain cross in the northwest quadrant of the intersection, which included three gate valves. A plan sheet was produced as well as a substantial amount of research to determine the existing cross configuration, appropriate design, construction phasing, temporary traffic control and detour, impacted homes, resident notification, construction inspection, and contractor coordination. When paired with the hydrant work in the southwest quadrant of the intersection, this necessitated a three-day closure of the intersection and extra staffing for inspection purposes during this time. Additional fee request (87 @ $120/hr) - $10,440 Name: Powers Blvd/Lake Lucy Rd Pedestrian Improvements Date: February 26, 2021 Page: 2 H:\CHAN\C16119073\0_Powers Blvd and Lake Lucy Rd Pedestrian Improvements\A_Project Management\2021-02-26 Additional Fee Request - Project Extras.docx Retaining wall, storm sewer and ditch clearing: During construction, the City expressed an interest in replacing the entire handrailing and top couple rows of block on the retaining wall for the entire length. The original scope stopped approximately halfway and was for a full reconstruction to that point. To evaluate the request it included analyzing alternatives for wall construction, structural analysis of the new proposed improvements, meetings with the subcontractor to identify scoping and costs, and additional fieldwork to identify appropriate removal and reconstruction limits. Additionally, after tree clearing in the northeast quadrant, existing erosion issues were exposed. It was proposed to address these issues with the project and involved water resources analysis of proposed alternatives to best eliminate these issues going forward, plan revisions, and fieldwork to determine project limits. Due to ever-changing field conditions based upon all the small utility relocations, the eastern storm sewer needed to be redesigned to accommodate conflicts identified in the field. This work necessitated a plan revision and realignment of the trail and grading in the northeast quadrant. Additional fee request (90 hours @ $120/hr) - $10,800 Additional survey, staking and inspection needs: When the original proposal was agreed to, there was no determination as to whether or not the project could be completed under full closure or would need to be phased. Ultimately, the decision was made to phase the work to complete the project under traffic. This effectively doubled the duration of construction times, survey, staking and inspection needs from the 7-week timeline proposed, to the 14 weeks beginning on August 31st and ending December 11th. Additional fee request (154 hours @ $120/hr) - $18,480 The total additional effort to complete these items is $39,720. All of this effort has already been completed and any additional costs associated with closing out the project will be absorbed by Bolton & Menk. We respectfully request that you consider our request for additional reimbursement. If you need any additional details or have any questions please do not hesitate to contact us. Sincerely, Bolton & Menk, Inc. Andrew Budde Thomas Danielson Principal Engineer Project Engineer Accepted: City of Chanhassen_____________By:___________________________________ Date:_________________________________Title:__________________________________ CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve Invoice for 2021 Tree Pruning Project Section CONSENT AGENDA Item No: E.8. Prepared By Jill Sinclair, Environmental Resources Coordinator File No: PROPOSED MOTION “The City Council approves the invoice from Shadywood Tree Experts.” Approval requires a Simple Majority Vote of members present. DISCUSSION Each year the city requests bids for pruning work to be done in city parks or along collector streets. The park and collector street trees are on a 56 year pruning rotation. This year’s pruning area included West 78th Street, Lake Drive West, Audubon Road, and Century Boulevard. Bids were received from two tree care companies, Shadywood Tree Experts and Davey Tree Care. Both companies employ certified arborists and have done work for the city in the past. The city selected the bid with the lower per person per hour rate. The work was completed in January and February. Contractor Invoice Total Shadywood Tree Experts $22,846.66 Work was anticipated to come in under $20,000 but extreme cold weather toward the end of the project slowed progress and increased the final total. Funding for this project has been included in the Forestry budget as a part of the Surface Water Management Expenditures. ATTACHMENTS: Invoice Shadywood Tree Experts 22846.6600AccountBalance 22846.6600AccountBalance 0Discount Invoice Shadywood Tree Experts and Landscaping 402 11th Avenue South Hopkins, MN 55343 Ph: 952-933-0614 Jill Sinclair 20210115Job Name: 02/17/2021Invoice Date: Salesperson:Jake NItz 612-201-8711Mobile: City Of Chanhassen City of Chanhassen Jill Sinclair 7700 Market Boulevard Chanhassen MN 55317 7700 Market Boulevard Chanhassen MN 55317 Item Service Description Completed Tax Price Work Site Address Payment terms:Due upon completion Prompt payment is greatly appreciated. $2,693.000.000%1/25/2021(Item #1 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees $3,155.000.000%1/26/2021(Item #2 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees $3,039.500.000%1/27/2021(Item #3 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees $2,808.500.000%1/29/2021(Item #4 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees $3,039.500.000%2/2/2021(Item #5 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees $3,155.000.000%2/3/2021(Item #6 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees $1,422.500.000%2/5/2021(Item #7 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees 22846.6600AccountBalance 22846.6600AccountBalance 0Discount Invoice Shadywood Tree Experts and Landscaping 402 11th Avenue South Hopkins, MN 55343 Ph: 952-933-0614 Jill Sinclair 20210115Job Name: 02/17/2021Invoice Date: Salesperson:Jake NItz $3,533.660.000%2/17/2021(Item #8 Trees) Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) Trees Thank you for your business. We appreciate the opportunity to maintain your trees and hope to continue doing so for many years to come! We accept checks and all major credit card including Visa, Discover, Master Card and American Express. If you wish to pay with a credit card, please call our office at 952-933-0614 (8am to 4pm M-F). Best Regards $0.00 $22,846.66Subtotal: $0.00Sales Tax: $22,846.66Total: Paid: $22,846.66Previous Balance: .............................................................................................................................................................................................. Customer City Of Chanhassen City of Chanhassen Jill Sinclair 7700 Market Boulevard Chanhassen MN 55317 Invoice Remit Payment 37076 2/17/2021 Invoice Balance: Invoice Date: Invoice No.: $22,846.66 Service Performed Prune (Structural-Improve tree and branch structure by developing dominant leaders, properly spacing branches and removing weak and poorly attached branches.) CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Keri Colvin Citizen Action Request Section VISITOR PRESENTATIONS Item No: F.1. Prepared By Kim Meuwissen, Office Manager File No: ATTACHMENTS: Citizen Action Request Form from Keri Colvin Print City Council - Citizen Action Request Form Complete this form and submit it prior to the City Council meeting date you wish to present your request. Select the date of the City Council meeting you plan to attend to make your visitor presentation.* NOTE: The City Council meets on the second and fourth Mondays of each month with the following exceptions in 2021: December 20 - Meeting CANCELLED Printable 2021 City Meeting Calendar 2021 City Meeting Calendar View and/or print this calendar to assist with determining when city council meetings are held in order to make your date selection above. Resident Information First Name*Last Name* Address1* Address2 City*State*Zip* Citizen Action Request Form - Submission #4529 Date Submitted: 3/5/2021 Keri Colvin 825 Flying Cloud DR Chaska MN 55318 3/8/2021 CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Approve Participation in State Auditor Measurement Program and Approve Technical Budget Adjustments Section OLD BUSINESS Item No: G.1. Prepared By Kelly Strey, Interim Finance Director File No: PROPOSED MOTION “The City Council approves participation in the State Performance Measures Program and a will adopt ten performance measures identified, and adopts the technical budget amendments as presented in the 2021 budget document." Approval requires a Simple Majority Vote of members present. SUMMARY The City has prepared the 2021 annual budget document in a new longterm planning format. The concepts of long term planning and integration of the City's capital planning and other plans into a more comprehensive budget document were discussed at the November 9, 2021 Council Work Session. The new budget document has been posted on the City's website at http://www.ci.chanhassen.mn.us/131/FinancialReports . The City's Interim Finance Director will give Council a highlevel overview of the information provided in the document and financial plans. There are technical budget amendments presented in the plans to adjust the budget to the new format. Also, as part of the Council's strategic planning initiatives, it was identified that it would be beneficial to present some performance measurements as part of the budget process. Adding performance measures qualifies the City for a State program to receive financial aid of approximately $3,500. BACKGROUND The new fiveyear financial plans present the City's budget in a new format. Staff seeks to provide information to the Council about the information that can be found in the budget document and review the budget amendment presented in the document. We will also provide information on the performance measurement program. ATTACHMENTS: 2021 Budget CITY OF CHANHASSEN’S ANNUAL BUDGET2021 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 1 2021 ANNUAL BUDGET Adopted December 14, 2020 CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 1 This page Intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 2 City Council Term Expires Mayor Elise Ryan December 31, 2022 Council Member Dan Campion December 31, 2022 Council Member Julia Coleman December 31, 2022 Council Member Jerry McDonald December 31, 2020 Council Member Bethany Tjornhom December 31, 2020 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 3 Guide to Using the Budget Document Introductory Section This section provides a summary overview of the Budget and a budget message from the City Manager. Includes basic information on the budget process, the City’s organizational structure and the City Council’s vision and goals. Budget Summary An overview of the total budgeted revenue and expenditures for all funds. Also included is an overall financial summary of total Budgeted revenues and expenditures for all budgeted funds. Financial Plans This section includes a five-year finance plan for each of the City’s major funds. Each finance plan includes a narrative summary of the financial condition of the fund, including an explanation of major sources and uses of funds. Following the narrative summary is a single page of financial data. The financial data includes historical data for comparison purposes, the budget for 2021 and projections for the following four years 2022 through 2025. Capital Improvement Program (CIP) & Debt The five year 2021-2025 Capital Improvement Program is included in this section. A debt study report provides a projection of future debt consistent with the CIP projections. Fees and Charges All proposed fees and charges are listed. Financial Policies This section includes the City’s Financial Policies. The City Council discussed updating financial policies during the 2021 budget process and will complete the update in the first quarter of 2021 with adoption of a Financial Sustainability and Resiliency Plan which will guide the City’s annual budget development and financial decision-making throughout the year. A glossary and acronym listing is also included. Supplemental Information This section includes additional statistical tables and comparison information. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 4 TABLE OF CONTENTS City Council .............................................................................................................................. 2 Table of Contents ..................................................................................................................... 3 Introduction City Manager Budget Message .................................................................................... 9 Organization of Services ............................................................................................ 13 Community Profile. .................................................................................................... 14 City of Chanhassen By The Numbers ......................................................................... 18 Financial Management. ............................................................................................. 19 Fund Structure ........................................................................................................... 22 Budget Process .......................................................................................................... 26 Budget Summary 2021 Budget Overview ............................................................................................... 33 2021 Budget Summary ‐ All Funds ............................................................................. 40 Property Tax Levy ....................................................................................................... 45 Employee FTE Information ........................................................................................ 47 Fund Level Financial Plans ............................................................................................... 50 General Fund .............................................................................................................. 52 Special Revenue Funds ............................................................................................... 61 Charitable Gambling Contributions Fund Cable Franchise Fund Cemetery Fund Grant Fund Capital Projects Funds ................................................................................................ 70 Capital Replacement Fleet ‐ Equipment & Vehicle Fund Parks Capital Funds Street Revolving Assessment Fund Street Maintenance Fund Improvement Construction Fund G O Debt Funds ........................................................................................................ 106 Enterprise Funds ...................................................................................................... 107 Rate Study .................................................................................................... 108 Water Fund .................................................................................................. 140 Sewer Fund .................................................................................................. 142 Surface Water Fund ..................................................................................... 145 Department Information ............................................................................................... 146 General Government ............................................................................................... 147 City Council Administration Finance Legal Property Assessment Management Information systems (MIS) City Hall Elections Library Building Public Safety ............................................................................................................. 166 Police Administration Fire Prevention and Administration Community Service Public Works ............................................................................................................ 173 Engineering Street Maintenance Street Lighting and Signals Fleet Department Community Development ........................................................................................ 183 Planning Commission Planning Administration Code Enforcement Senior Commission Parks and Recreation ............................................................................................... 192 Park and Recreation Commission Park and Recreation Administration Recreation Center Lake Ann Park Operations Park Maintenance Senior Citizens Center Precreation Programs Self‐supporting Programs Recreation Sports Enterprise Funds ...................................................................................................... 211 Water Fund .................................................................................................. 212 Sewer Fund .................................................................................................. 218 Surface Water Management ....................................................................... 223 Capital Improvement Plan 2021‐2025 Capital Improvements Fiscal Policy ......................................................................... 235 Summary Tables. ...................................................................................................... 245 Project Details Major Equipment ......................................................................................... 267 Municipal Buildings ...................................................................................... 313 Park & Trail Improvements .......................................................................... 323 Sanitary Sewer ............................................................................................. 335 Street Improvements ................................................................................... 343 Surface Water Management ....................................................................... 357 Water Improvements ................................................................................... 369 Debt Analysis Overview .................................................................................................................. 377 Enterprise ................................................................................................................. 378 Fees & Charges .............................................................................................................. 381 Financial Policies Financial Policy Overview ........................................................................................ 394 Glossary of Terms ................................................................................................................ 397 2021 ANNUAL BUDGET Adopted December 14, 2020 CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 8 2021 City Manager’s Message Mayor Ryan and Chanhassen City Council Members: This past year has presented many challenges. Although the COVID-19 pandemic began in March, the impacts on City residents and businesses has been evolving throughout the past ten months. Throughout these changing times, City staff has continued to provide services – often in different ways than has been done traditionally. As if an historical pandemic wasn’t enough change, the City has been navigating turnover on the City Council as well as the retirement of a long-term City Manager. Instead of turning away, the Council and staff has embraced this change as an opportunity to try new things, make some changes and enhance the services we provide to our residents and businesses. I could not be more proud of the engagement and creativity I have seen in staff over the past six months as we work to find solutions to these challenges together. 2020 ACCOMPLISHMENTS: Pandemic Response Highlights - The response to the involved the entire Chanhassen team across all areas of service. The City collaborated with other agencies and with the help of CARES funding, City staff and resources were deployed to help meet the unprecedented needs of the community. Business Assistance •Temporary outdoor dining ordinance •partnered with the Carver County CDA to provide grants to impacted businesses Emergency Operations Plan & Public Safety •Developed a Continuity of Operations Plan to clarify roles and responsibilities in an emergency, •Communications and telecommuting plans •Public safety response to community health emergencies & added safety protocols Staffing & Technology •Converted to a work from home environment quickly •Implemented new technology to support remote work and closed facilities •Virtual public meetings •Expanded on-line payments & registrations Recreation •Converted to virtual events -Fourth of July Firework show and Night to Unite •Added virtual programming, including Safe at Home Activity kits for isolated seniors and take home Halloween activities Facilities •Improved HVAC systems •Enhanced sanitizing & touch-free improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 9 In spite of an incredibly unusual year, we also continued to move forward on City initiatives to continue to provide high quality services to the City. We had many accomplishments in 2020 of which we can be proud. ECONOMIC CHALLENGES: Impacts of closures related to the COVID-19 pandemic have had ripple effects throughout the economy. The most recent budget forecast released by the State in December indicates improved revenues since May, but still reflects a $1.273 billion budgetary shortfall for FY2022-23. Minnesota has 184,000 fewer jobs than in February, which also impacts the local economy. Consumer spending has shifted on purchasing goods, rather than services such as those provided by our local hospitality and service businesses. The Council has repeatedly expressed concern about the impact of these economic challenges on the City’s residents. 2021 PRIORITIES: Priorities for the upcoming year reflect a continued emphasis on improving communication with our residents, making it easier to do business with the City and looking at the impact of investments over the long term. Strategic priorities for the coming year will be established by the City Council in a strategic planning process this February to develop a formal strategic plan for Chanhassen. Within this context, I am pleased to present to you the 2021 budget. This budget of $18.726 million, represents a 4.8% increase over 2020. The general fund levy increased only 2.77%, far below that of comparable communities. The initiatives funded in this budget reflect new, innovative ways of providing services, as well as a fresh look at existing services. Public Safety •Implemented duty crew model for Fire Department Administration •Held three successful elections •Developed the City’s first five- year financial plan in the 2021 budget Community Development •Approved 2040 Comprehensive Plan •Issued a record number of building permits •Implemented new permitting software Parks & Recreation •Completed installation of playgrounds at Lake Ann Park Beach and Power Hill Park Public Works & Engineering •Developed a stormwater pond maintenance prioritization and funding plan •Implemented first phase of the City fiber ring •Retrofitted City facilities with LED lights •Pothole patching a month earlier than planned Staffing •Stabilized Engineering Department staff by filling three recently volatile positions (PWD/City Engineer, Water Resources Coordinator, GIS Specialist CITY OF CHANHASSEN 2021 ANNUAL BUDGET 10 This commitment to long-term strategic and financial planning will help the Council implement its long- term policy goals for a continued vibrant Chanhassen and ensure the financial stability of the City into the future. I want to thank the Chanhassen staff for their work on this budget and for their hard work during a difficult year. Community Development •Promote new on- line permitting system, which will allow residents and businesses to apply for, pay for and receive permits on-line. Parks & Recreation •Continue virtual programming for Parks and Recreation as needed and return to offerring events and programs when possible Public Works & Engineering •Manage capital budget of $38.2m including $30.9m for road improvements •Implement stormwater pond maintenance reccomendations •Enhance use of GIS mapping to assist in public communication and providing services. Public Safety •Review effectiveness of duty crew model •Conduct a table- top exercise in the first half of the year as part of emergency preparedness training Administration •Implement customer service software to assist in addressing concerns and communicating with residents •Upgrade website and social media efforts to improve communication with residents •Identify a second franchisee to provide choice in internet service to the community Staffing •Hire IT Technician mid-year, which will allow the department to move from break/fix operations to strategic investments in technology—including improved network security •Conduct compensation analysis and evaluation of compensation structure •Develop employee engagement opportunities identified in the employee survey, including additional team building and improved communication Financial Management •Expand long-term financial planning aligning this plan with the Council’s strategic priorities to guide investment in the future. •Development of financial policies for financial sustainability and resilience •Expand use of technology, updated accounting framework, process automations, and internal controls. •Internal training opportunities for department managers and for staff with purchasing responsibilities. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 11 Thank you to the City Council for your continued leadership on these efforts and commitment to continuing to build on the successes of this beautiful city. Heather A. Johnston, Interim City Manager CITY OF CHANHASSEN 2021 ANNUAL BUDGET 12 Organization of City Services and Departments Chanhassen is a “Plan B” form of government, in which residents elect a mayor and four city council members with equal voting authority. The mayor and council are responsible for making policy and legislative decisions that govern the City, while relying on a city manager and staff to handle the administrative and day-to-day operations at City Hall. As chief executive officer, the city manager is the sole employee of the city council. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 13 Community Profile The City of Chanhassen is a suburb located southwest in the Twin Cities metropolitan area. It is situated primarily in Carver County with a small portion in Hennepin County. The City was incorporated in 1964 and covers 23.8 square miles. Five major highways provide convenient access to other metropolitan areas. Population With a population of approximately 26,278, Chanhassen is the second largest city in Carver County. Since the 2010 census, Chanhassen’s population has grown 14.5%. The Metropolitan Council projects the City to grow to 37,100 by 2040. Unemployment In September 2020, an estimated 13,362 residents were employed in the labor force which was 792 less than the 14,154 in September of 2019. The unemployment rate increased over the past year, it was estimated at 4.8 percent in September 2020 compared to 2.4 in September of 2019 (Minnesota Department of Employment & Economic Development). The state-wide unemployment rate was 5.4 percent for September while the U.S. unemployment rate was 7.7 percent. The 2020 rates are higher due to the COVID-19 pandemic. 0.00% 5.00% 10.00% 2017 2018 2019 2020 September Unemployment Rate Chanhassen MN U.S. 0 10,000 20,000 30,000 40,000 1990 2000 2010 2019 2030 Forecast 2040 Forecast Population Forecast Population Households CITY OF CHANHASSEN 2021 ANNUAL BUDGET 14 Median Income The City has strong local economic indicators with a median home value and median household income well above average for the state. Values are from the Metropolitan Council for the year 2019. Government The City is a Plan B Statutory City with a City Council / City Manager form of government. The City Council consists of a Mayor and four Council Members elected at-large. The City has 77.1 full-time equivalents (FTE) in full-time and regular part-time positions. The City also employees seasonal employees and volunteers which are not counted in the FTE totals. Public Safety The city has contracted with Carver County to provide law enforcement in Chanhassen. Carver County provides 15 deputies assigned to patrol and manage public safety, as well as a crime prevention specialist and two part-time community service officers. The Chanhassen Fire Department has 47 on-call members. The Main Fire Station is located on Laredo Drive and a satellite station is located on Minnewashta Parkway. Parks & Trails Chanhassen’s 885-acre park system features five community parks, 28 neighborhood parks and 14 park preserves spread throughout the community. There are 90 miles of trails and sidewalks for walkers, bikers, runners, and in-line skaters to enjoy. The trails connect downtown, parks, and neighborhoods. Senior Center The Chanhassen Senior Center, located in the lower level of City Hall, is a social gathering place for people 55 and over. The center offers programs, trips, meals on wheels, and congregate dining. Recreation Center The Chanhassen Recreation Center (located on the east side of Bluff Creek Elementary School) provides residents with the opportunity to stay fit. There is a fitness room, gym, aerobic / dance studio, and five public meeting rooms that are available for rent. $124,125 $381,300 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 15 Special Events With the generous support of area businesses, the city hosts several community events each year: February Festival, Easter Egg Candy Hunt, Arbor Day Celebration, July 4th Celebration, Fire Department Open House, Halloween Party, and Tree Lighting Ceremony. Schools Two public school districts serve Chanhassen: Minnetonka District 276 and Eastern Carver County District 112. Many quality private schools are also available. Lakes There are twelve beautiful, clean lakes, wholly or partially located within the city limits: Christmas Lake, Harrison Lake, Lake Ann, Lake Lucy, Lake Minnewashta, Lake Riley, Lake St. Joe, Lake Susan, Lotus Lake, Rice Lake, Rice Marsh Lake, and Silver Lake. Housing The city offers a wide variety of housing types, from apartments and starter homes to estates and lake properties. Approximately 73% of the homes in Chanhassen are owner-occupied. Chanhassen's population includes many young families - 35% of the population is under 24, and the median age is 39.4 years. Commercial and Industrial Business Community Our thriving businesses include a variety of commercial and industrial companies. Downtown Chanhassen offers great shopping, eating, and entertainment. Office and warehouse buildings are located in various industrial parks throughout the city. The city has over 4.2 million square feet of commercial / industrial space, which includes approximately 711 businesses that employ nearly 13,000 people. Chanhassen industries include: printing, financial services, medical products, engineering, food production, high-tech manufacturing, and many more. BOND RATING S&P Global Ratings has assigned the City’s bonds a rating of AAA. This rating is the highest rating available and is held by less than 200 municipalities in the nation. TAX BASE Chanhassen’s tax base is includes residential and commercial property. Total market value has fluctuated over the past 10 years consistent with the state-wide and nation-wide trend in the housing market. The total taxable market value has increased 46.4 percent over the past ten years from $3.3 billion in 2011 to $4.8 billion in 2020. In the years 2014-2021, the market value growth was 56.7 percent from the low point in 2013. Chanhassen continues to monitor valuation trends. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 16 Taxable Market Value 2011 - 2020 WATER & Sewer The City’s Water & Sewer public utility provides water to over 8,200 residential and business accounts. The City operates 12 wells and two water treatment plants to provide more than 950 million gallons of potable water annually. Wastewater treatment and disposal is provided by the Metropolitan Council Environmental Services (MCES). - 1,000,000,000 2,000,000,000 3,000,000,000 4,000,000,000 5,000,000,000 6,000,000,000 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Taxable Market Value Taxable Market Value CITY OF CHANHASSEN 2021 ANNUAL BUDGET 17 City Employees Population Trees/Garden Parks WaterComputers Utilities Lights Fleet Equipment City Residential City Facilities 70 26,500 3,856 3,000 79 168 405 503 136 115 155 32 3 3.55 12 950 2 80 8,267 31,600 6,800 16,700 30,000 80,000 846 3,000 580 875 120 57 424 89 8,033 57 20 Full-timeEmployees BoulevardTrees Park Trees CommunityGarden Plots Miles ofWater Lines ActivePark Land Metropolitan Council 2020 Estimate Open Space Miles of Sanitary Sewer Lines Miles of CityStorm Sewer Lines Miles of StormSewer Lines Total Existing WasteWater Lift Stations Water Reservoirs Holding Million Gallons of Water Wells MG of water pumped annually Water Treatment Plants ( 13,300 sq. ft. each ) Licensed Vehicles DesktopUnits Water *City Hall &Senior Center *Main FireStation ( No. 1) *ChanhassenLibrary *Public Works January 2021 *Fire Station( No. 2)*Old Village Hall *Square Feet *Old Rail Depot VacantPlots UrnPlots City MaintainedStreetlights Miles of Streets Single Family Homes Sewer iPads& Laptops ComputerServers Part-timeEmployees Non-licensed Equipment VolunteerFire Fighters 46 90 110 41 23 NeighborhoodParks 6 Community Parks 27 Playgrounds 4 Park ShelterBuildings 15,000 Picnics 250 Park ProgramsOffered 95 Miles of Trails& Sidewalks 3 Boat Launches 3 Fishing Piers 5 Swimming Beaches 1 Off-Leash Dog Park CITY OF CHANHASSEN BY THE NUMBERS Water Treatment PlantFire Station ( No. 2) Chanhassen Depot City Hall & Senior Center Old Village Hall Fire Station (No. 1) Total City Size: 22.0 sq. miles Pioneer Cemetery Chanhassen Library G:\Admin\By the Numbers\2021\ByTheNumbers2021 Folder CITY OF CHANHASSEN 2021 ANNUAL BUDGET 18 Financial Management The City of Chanhassen Finance Department is responsible for maintaining the accounting system and monitoring compliance with the budgetary controls and financial policies established by the City Manager and City Council. Following is an overview of relevant financial management practices and year- end reporting. FINANCIAL MANAGEMENT POLICIES The City Council began discussion of updating its financial policies into a Financial Policies Document to provide a foundation for financial sustainability and resiliency. It will establish a comprehensive set of guiding principles for staff and City Council to make consistent and informed financial decisions with a long-term focus that sets clear rules and builds trust and transparency. The plan will be reviewed and finalized in 2021. The plan will become part of the annual budget process to be reviewed annually and adopted by the City Council. It will combine current individual policies into a comprehensive document address policies in the following areas. BASIS OF ACCOUNTING The accounting system provides for a complete, self-balancing account group for each fund of the City. Accounting records are maintained on the modified accrual basis for the governmental type funds and trust and agency funds. The modified accrual basis of accounting recognizes revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with expendable available financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare the City’s financial statements as included in the City’s Comprehensive Annual Financial Report at the fund statement level. The full accrual basis of accounting is utilized for the proprietary type funds as defined in the notes to the City’s financial statements. The full accrual basis of accounting recognizes revenues as they are earned and expenses as soon as a liability is incurred, regardless of related cash inflows and outflows. Debt Issuance & Management Reserve Balances Budgetary Control Financial Resiliency Compensation Philosophy Risk Management Capital Improvements Planning Capital Equipment Management Revenue Management & Fees Long-term Planning Accounting, Auditing & Reporting Cash & Investment Management CITY OF CHANHASSEN 2021 ANNUAL BUDGET 19 For budget purposes the funds use the accrual basis except for capital assets and debt payments which are budgeted on a modified accrual basis within each finance plan. Depreciation is noted at the bottom of the finance plans. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) The City operates on a calendar fiscal year and reports its year-end financial position in a Comprehensive Annual Financial Report (CAFR), prepared by the City’s Finance staff. Copies of the 2020 CAFR will be available to the public upon completion in June 2021. The 2020 CAFR will be audited upon completion by an independent auditing firm to ensure accuracy and compliance with federal and state laws and regulations. State law provides that the City may arrange for examination of its books, records, accounts and affairs, or any part thereof, by the State Auditor, or by Certified Public Accountants. It has been a long-standing policy of the City to provide for a complete annual audit of the City records by independent Certified Public Accountants. The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial Reporting to the City of Chanhassen for its CAFR for the fiscal year ended December 31, 2018. The City has submitted the 2019 CAFR to the GFOA to determine its eligibility for another certificate. The Certificate of Achievement is a national award recognizing conformance with the highest standards for preparation of state and local government financial reports. BUDGETARY CONTROLS A budgetary system of accounts is maintained for the all budgeted funds. Control is maintained by the monthly review of actual expenditures compared to budgeted amounts. Budgetary activity is monitored to ensure that total expenditures are within budgetary allocations. For the past several years, budgeted expenditures have been within budget. The budgetary level of control is at the fund and department levels. There is a budget amendment process for unplanned expenditures and revenues. The amendments are presented to the City Council throughout the year for approval, at the direction of the City Manager. INTERNAL CONTROLS In developing and altering the City’s accounting system, consideration is given to the adequacy of internal accounting controls. These controls are designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or disposition and the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to be derived, and the evaluation of costs and benefits requires estimates and judgments by management. All internal control evaluations occur within the above framework. As a part of the annual audit the City's auditors review internal controls and annually City Finance Staff review procedures to ensure controls are updated as needed. The Finance Department believes the City’s internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 20 CASH MANAGEMENT The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the average return on three month U.S. Treasury bills, while seeking to augment returns above this threshold consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles. Portfolio diversification is considered so that investments are not concentrated in one institution, in one type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during the year was invested in those investments authorized by law (short-term and long-term including, U.S. Government and Agency bonds and notes and the money market funds invested in U.S. Government securities). RISK MANAGEMENT The City has a risk management policy, the purpose of which is to maintain the integrity and financial stability of the City, protect its employees from injury, and reduce overall costs of operations. To avoid and reduce risk, the City maintains an active safety committee comprised of employees who periodically conduct educational safety and risk-avoidance programs within City departments. The City has insurance coverage through the League of Minnesota Cities Insurance Trust to insure City property and assets against loss. The blanket policy includes coverage for buildings, personal property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and general liability. General liability coverage amounts to $500,000 per occurrence with a $1,500,000 aggregate, with a $5,000 per occurrence. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 21 Fund Structure The accounting system maintains a standard fund structure for a typical Minnesota city government. Following is a description of the funds included that are subject to appropriation, for which financial plans and budget appropriations are prepared annually. These funds are the General, Special Revenue, Capital Projects, Debt Service and Enterprise. GENERAL FUND The General Fund serves as the main operating fund of the City. The General Fund is used to account for all financial resources not accounted for in other funds. Most of the basic governmental services are included in the General Fund. The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, public works, parks and recreation, planning, engineering and general government. The Fund uses the modified accrual basis of accounting for budgeting and financial reporting purposes. This means expenditures are recorded when the liability is incurred and revenues are recorded when they become measurable and available. SPECIAL REVENUE FUNDS The Special Revenue Funds are governmental funds to account for services and expenditures where revenue is restricted for a designated purpose. The City maintains four Special Revenue Funds and all are budgeted funds using the modified accrual basis for both financial statement and budgeting purposes. None of the Special Revenue Funds are major funds. Cable Franchise Fund - includes franchise fee revenue received from cable television restricted for City communications related use. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 22 Charitable Gambling Contributions Fund - is revenue received from 10% of gambling revenue and is restricted for the purchase of public safety training and equipment. Cemetery Fund - reflects operations of a City cemetery. The majority of revenues come from sales of plots. Grant Fund - accounts for revenue and expenditures related to federal, state and other financial assistance programs. CAPITAL PROJECTS FUNDS Capital Projects Funds are governmental funds to account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds). This includes expenditures relating to capital projects and large capital outlay purchases. The City has several budgeted funds in this category. The Capital Project Funds use the modified accrual basis for both financial statement and budgeting purposes. Capital Replacement Fund - records capital purchases of equipment, vehicles, technology, and facilities improvements. The resources may be provided by property taxes, issuance of Certificates of Indebtedness, sale of existing equipment, and transfers from other funds. Park Renovation Fund - The Park Renovation Fund is used to account for replacement or repair of major park equipment and infrastructure. Parks Development Fund - The Park Development Fund is used to account for park dedication fees as required by the City ordinance. These funds are used to finance new park and trail improvements. Street Pavement Maintenance Fund - reflects revenues and expenditures for street rehabilitation projects, major street maintenance projects, and small traffic control issues. Improvement Construction Funds - includes receipt and disbursement of bond proceeds, intergovernmental revenue or other sources obtained to finance large improvements and additions to the City’s infrastructure. Pavement Management Plan (PMP) Fund - includes special assessment revenue, MSA Intergovernmental revenue, franchise fee revenue, and property taxes for the purpose of replacing streets. (major fund) The Transit Assessment Fund (Fund 413) - used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. DEBT SERVICE FUNDS Debt Service Funds account for the accumulation of resources for the payment of general long-term debt principal and interest. The City maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds. The Permanent Revolving CITY OF CHANHASSEN 2021 ANNUAL BUDGET 23 debt Fund is an accumulation of surplus funds from closed bonds. The City will address allocation of the amount available in this fund to other funds during the 2022 budget process. The Debt Funds use the modified accrual basis for both financial statement and budgeting purposes. ENTERPRISE FUNDS Enterprise Funds account for business-type activities. These activities provide services where most of the costs are recovered through user fees and charges. The City has three Enterprise Funds. The Enterprise Funds use the accrual basis of accounting for financial statement purposes. For budget purposes the funds use the accrual basis except for capital assets and debt payments which are budgeted on a modified accrual basis within each finance plan. Depreciation is noted at the bottom of the finance plans. Water Fund - receives its revenues from charges to all property owners to provide water utilities, fund operations and maintenance and capital improvements. Sewer Fund - receives its revenues from charges to all property owners to provide sewer utilities, fund operations provided by MCES and maintenance and capital improvements. Surface Water Management Fund - receives its revenues from charges to all property owners to fund water quality projects, operations and maintenance, and capital improvements. INTERNAL SERVICE FUND The City does not have any internal service funds budgeted during the 2021 budget process. Staff will be recommending the establishment of internal service funds for 2021 in the first quarter of 2021. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 24 The following table shows the relationship between functional departments and funds. Special Revenue Funds Capital Projects Funds Enterprise Funds Functional Departments General Fund Contribution Cable Franchise Cemetery Grant Park Replacement Park Development Capital Replacement Fund TIF Capital Special Assessment Revolving Improvement Capital Funds Debt Service Funds Water Sanitary Sewer Surface Water Management Police X Fire X X X X Community Dev X X X X Engineering X X X X X X X X Parks X X X X Public Works X X X X X X Fleet X X Natural Resources X X X Recreation X X X Admin X X X X Communications X X Finance X X X X X X I.T. X X X X Facilities X X X Legal X Cable Franchise X Insurance X CITY OF CHANHASSEN 2021 ANNUAL BUDGET 25 Budget Process and Calendar The City of Chanhassen budget development is not just an annual process that occurs at a set time every year. In actuality, the entire process is an on-going approach that fits into an overall framework of the four primary principles of sound local government budgeting. The City’s budget process is built on a strong foundation of financial policies and goal setting. The City’s budget process begins with a review of the City’s Key Financial Strategies which defines the Council’s goals. Long-term financial planning is not new to the City’s annual budget process. The city always had several elements of long-term plans in place. It has annual operating budgets for the General Fund, Special Revenue Funds and Enterprise funds. Additionally the City has prepared 5 year capital plans, various other financial information and prepared a utility rate study that incorporates the both annual and long term planning. Adopt Revise Council & Public Input Detailed Plans Refine Needs & Options Council set Max Tax (Sept 30 deadline) Preliminary Review & Council Discussions - Public Input Identify Needs & Revenue Sources Policies & Priorities -Key Financial Strategies (KFS) (February) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 26 Each year the City Council is required to adopt a maximum tax levy ceiling and preliminary budget by Sept. 30. The tax levy figure establishes the maximum tax levy increase that the Council can consider for the next budget year and is the amount used for the individual parcel specific Truth-in-Taxation notices. Historically, the City has used the maximum tax levy as a means for preserving flexibility in decision making until later in the year when considering final budget adoption. The City Council meets during November and December to review the recommended 2021 budget in preparation for the final adoption of the budget. The meetings are open to the public and the public is invited to comment on the budget at each meeting. Information is available on the City’s website and in the City’s newsletter to provide residents with information regarding the City budget and services. The public may comment on the 2021 Budget on the City’s website or at any of the public meetings. On December 14, the City Council adopts the final budget. 2021 Financial Planning and Budget Calendar Meeting Dates Discussion Topics Feb 10 Work Session Discuss Early 2021 Budget Estimates June 8 Work Session Discuss 2020 And 2021 Budget Aug 10 Work Session Initial 2021 Budget Discussion Aug 24 Work Session Detailed General Fund Budget Discussion Sept 14 Work Session Tax Levy Discussion Sept 28 Council Meeting Set Preliminary Tax Levy “Max Tax” Oct 12 Work Session Special Revenue & Enterprise Funds Capital Improvement Plan(CIP) 2021-2025 Oct 26 Work Session Review 2020 Utility Rate Study Nov 9 Work Session Long-Term Financial Planning Discussion Nov 23 Work Session Budget Follow Up Discussion Dec 7 Council Meeting Truth In Taxation Public Hearing Dec 14 Council Meeting Council Adopts Tax Levies And Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 27 Expanded Budget Document This year the City took the first step to transition to a more comprehensive budget document with an integrated long-term financial focus. During the budget process the Council preliminary budgets were prepared consistent with prior years at the fund level for only some funds and only for operations. This final budget document was expanded to include all funds and incorporating capital, debt, other financial planning information that has been presented to Council separately at various times. Some information was completed using historical trends, future considerations and professional judgement and analysis. Additionally, four year trends were prepared for all funds for information purposes. Additionally, summary level combined fund statements were added for a full picture of the City’s financial picture. General Fund General Government Expenses Special Revenue Funds Charitable Gambling Fund Cable Television Fund Cemetery Fund Enterprise Funds (Operating Only) Water Sanitary Sewer Surface Water Management General Fund Special Revenue Funds Contribution Cemetery Fund Cable TV Grant Fund (new) Capital Funds Capital Equipment Fund (future split) Park Funds: Replacement Acquisition & Dev Road Improvement: Pavement MgmtSpecial Assmt Large Project Funds Transit Station Assessment Fund TIF Funds: TIF#11 Debt Service Funds Permanent Revolving Debt GO Refunding Bond Funds: Refunding 2009 Refunding 2016 GO Library Bonds (close in 2021) Enterprise Funds Water Sewer Surface Water Management Internal Service Funds (Future) Fleet IT Risk Management Compensated Absences CITY OF CHANHASSEN 2021 ANNUAL BUDGET 28 At the end of the budget process the City expanded this annual budget document to a new format to integrate all of its separate but related financial planning documents into a more comprehensive long- term financial planning document combining operating budgets with capital budgets and expanding the operation outlook beyond next year. The main benefit of long-term financial planning is to provide context for today’s decision-making for both staff in preparing the budget and Council in making decisions. How do today’s decisions affect the following year and beyond? It gives decision makers the ability to predict what the City’s financial situation will be, not just next year, but in following years. It doesn’t limit the City Council’s choices but rather provides information about options in order to make more informed decisions. Long-term planning is not about putting a plan in place for the next 5 years that is set in stone. It is about projecting what the next 5 years might look like given the current situation and then annually updating the plan as situations change and priorities change. Key benefits include: • Predicting costs of maintaining current service levels estimating the costs to continue to provide the same service levels provided today. Of course no one has a crystal ball but we can make broad estimates of the effects of inflationary and other changing costs over the next several years. Another key factor is revenue trends and expectations for non-tax revenues. Changes in other revenues affect how much of current services will need to be funded by tax levy. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 29 • Long-term planning helps to stabilize future levy increases. Long-term planning can level out the peaks and valleys to avoid sharp increases in the property tax levy. • Incorporating the CIP into the operating budget helps to clarify the answers to the questions about affordability of projects and financing strategies. It also demonstrates the effects on future budgets and tax levies when capital replacement and maintenance is delayed to futures years. This helps the Council to make decisions that protect the investment it’s made in the City’s valuable infrastructure. • Long term planning increases the City’s strong financial positions and provides the flexibility to meet unexpected challenges. When you have planned ahead, it is easier to evaluate choices and changes to be made annually. • And finally it puts in place a structure for planning and implementing strategic goals. The Stage is Set for an Effective 2022 Budget Process The new format identifies areas that will need more work and details added. With completion of this budget document, the City has the base to refine future long-term plans in 2022. It is fully expected that the 2022 budget document will address areas for more information, issues to resolve and opportunities to expand and enhance the plans through the budget process in 2022. Additionally, the Council has funded in the 2021 budget and strategic planning process. In February of 2021, Council and staff will work collaboratively with a consultant on a strategic plan for the City. The values and vision will be the basis for development of the 2022 budget that helps the City achieve the strategic goals that it sets for the City of Chanhassen. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 30 BUDGET SUMMARY 2021 ANNUAL BUDGET – ALL FUNDS EXECUTIVE SUMMARY CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 31 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 32 BUDGET OVERVIEW Long-term Approach to Financial Sustainability and Resiliency The City Council’s commitment to budget strategies focused on cost-effective approach to service delivery and management of the City’s resources has placed the City in a strong financial position. This budget document seeks to build on long-term planning the City has done in the past by consolidating the City’s plans into a comprehensive budget document with the addition of five-year financial plans for all the City’s funds. These plans bring together all of the City’s long-term planning and financial policies into one document and will leverage the information as a guide to continue to effectively make informed decisions and to take innovative approaches to ensure long-term financial sustainability and resiliency of the community. The benefits of long-term planning include: • Consistent and strong financial policies • Maintain current service levels • Stabilize future levy increases • Capital equipment management • Protect investment in infrastructure • Strong financial position to meet unexpected challenges • Plan for implementing City’s strategic goals This is the first year for the plan. Previously the City’s budget document only included adopted budgets for the General Fund, Special Revenue Funds, and the Enterprise Fund Operations. Capital was budgeted using the City’s 5-year CIP. Other funds have adopted debt service or other financial plans. The 2021 budget process was adopted consistent with that historical structure. The Council and staff desired to present a complete budget and a long term plan for each fund so this document was prepared to combine all adopted budgets and plans into 5-year financial plans. For this first year, some assumptions and adjustments have been made to present financial information on a consistent basis with the City’s Comprehensive Annual Financial Report (CAFR) and using consistent budgetary methods and levels of budgetary control. Projections have been made using professional judgement for the purposes for an initial plan. The City expects to build on this plan in the 2022 budget year to expand the policies, planning and analysis. Council will have opportunity to provide feedback and direction in future plans during the budget process. The City will be formalizing a comprehensive set of financial management policies for financial sustainability and resiliency. The City has a number of stand-alone policies currently which will be incorporated. These policies will serve as a clear guide for consistent and long-term decisions for current and future staff and City Councils. It ensures that decisions made in each budget cycle consider the impacts to future budgets and provides for a stable strong financial position for the community now and in the future. The policies will be reviewed each budget cycle to identify revisions that would be considered for adoption. FINANCIAL ENVIRONMENT STRENGTHS The City has a strong financial environment. The City has a strong fund balance and a fund balance policy which provides for adequate cash flow needs and a contingency for budgetary flexibility. The City has historically budgeted for lean operations and has operated consistently within budget. The City has a five year Capital CITY OF CHANHASSEN 2021 ANNUAL BUDGET 33 Improvement Plan (CIP) and the City adopted a utility franchise fee which began in 2019 to provide a strong revenue source to fund the street reconstruction plan to maintain the City’s local pavement on a pay-go funding basis. The City has annually completed a comprehensive utility rate analysis to ensure the utility rates provide adequate system replacement needs. Doing this allows for a steady growth in rates without dramatic increases to meet needs. The City has strong local economic indicators. Development and redevelopment within the City has provided historically healthy growth and high assessed valuation relative to comparable cities in the Metro. These factors and a low debt level have provided the base for the City to earn the highest bond rating, AAA from S&P Ratings. This provides the City with low interest costs to finance its capital initiatives when needed. LEGISLATIVE IMPACTS Local Government Aid (LGA) – the State revised the formula for LGA; however, it did not affect the City’s allocation and the City will not receive any LGA. Levy Limits – no levy limits are in place for 2021. The City will be participating in the State’s Performance Measures Program in 2021 and therefore will be exempt from future levy limits as long as it continues to participate. Fiscal Disparities – The City is a net contributor to the fiscal disparities regional tax sharing program. As a result the tax rate for the City of Chanhassen is higher than it would be without fiscal disparities. The net effect is approximately $100,000 to the City. CARES Act – The City received $1,978,887 of COVID Relief funding. A summary of expenditures can be found in the financial plan section with the special revenue Grant Fund. Minimum Wage – A significant increase to the minimum wage is being considered at the Federal and State levels. If legislation were to pass, the City would have an impact to its seasonal positions. No increase has been factored into the projections at this point. PERFORMANCE MEASURES The City has added performance measures to this document in several areas. Performance measures provide information on trends and include measures of tax payer opinions on satisfaction with service levels. The measures were added for informational purposes to evaluate service levels and to guide decision-making in the budget process for staff and Council. As an added benefit, the City will be applying to participate in the State’s Performance Measurement Program which provides a small amount of funding to cities volunteering to report on performance measures. It also exempts participating cities from levy limits if levy limits are imposed in the future. This gives the City council local control to set its levy to best meet the community’s needs and goals through long-term strategies. This is particularly important to cities who have managed resources to maintain historically low annual levies and lean operations. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 34 PROPERTY TAX The budget is developed to anticipate future changes to avoid surprises. The goal is to maintain a steady property tax change. The City also compares to similar cities to maintain a tax rate that below average compared to others. The City’s tax rate is the lowest of its comparable cities. The City Council sets a total dollar amount tax levy for the City. The tax rate is a function of the City’s levy and the total tax base and tax capacity formulas as set by the State. To determine the local tax rate, the county first determines the total tax capacity that will be used for spreading the levies. The budget is developed to maintain current service levels, meet capital replacement needs, respond to growth needs and to incorporate Council priorities and community expectations. The City portion of a residential tax statement provides a variety of services including public safety, street maintenance, snow removal, park maintenance, building inspections, and recreation opportunities. It also maintains the City’s assets and infrastructure such as facilities, streets and parks. The City has an Economic Development Authority (EDA) but does not currently have an EDA levy. The Council may consider an EDA levy in the future for the purposes of funding a business investment program. The City Council adopted a 2.77% increase to the property tax levy. This included a reduction in debt service due to maturing bonds and an offsetting increase in capital funds to invest in the City’s growing need for infrastructure replacement. The net increase in the tax levy was 2.77%, the majority of which was in the General fund for operating increases to continue to provide services at the current level. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 35 The estimated impact to residential tax payers varies on individual properties based on value and market value increases. New development adds value to the property tax base that offsets the increase to existing property owners. The following table illustrates the change from the prior year tax levy on different home values. Since market value changes vary widely among individual properties this table is shown without an increase in market value. This includes the City referendum market levy for debt service. The effect of a 2.77% levy increase is projected to be very flat across all values. REVENUE Revenue forecasts are prepared using historical trends, current economic factors, and future trend indicators. Volatility varies by source and estimates are conservative to avoid shortfalls. The City’s General Fund revenue come from a variety of sources with property taxes representing the main source of revenues. Revenue sources for the other funds are defined in each financial plan. Property Taxes 78% Licenses & Permits 10% Charges for Services 4% Intergovernmental 4% Other 3% Fines & Forfeitures 1% General Fund Revenue Sources Home Value 2020 Levy 2021 Levy Annual Change $300,000 642 641 -1 $450,000 997 995 -2 $600,000 1,382 1,382 0 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 36 FEES & CHARGES The budget includes increases in the utility rates and some of the other fees and charges. A listing of fees and charges set by City ordinance is included within the document. EXPENDITURES The City’s main function is to provide services and maintain infrastructure and so it follows that the majority of expenditures are related to service providers and infrastructure. This is illustrated in the chart. Infrastructure is show net of revenue received from other agencies for their share of project costs. Most of the general services are in the General Fund and the capital improvements are included in the Capital Funds. Water, Sewer & Surface Water Management activities are shown separately in the Enterprise Funds. EMPLOYEE SERVICES The City is a service organization so the majority of expenditures are related to service providers – employees & police contract. Therefore, the cost and inflationary pressures are largely driven by employee services. Employee services and the police contract represent 78% of General Fund costs. The City added one new FTE for information technology support to begin mid-year in 2021. Also, an administrative position in the Fire Department that was previously shared with another city was converted from a contracted service to a full-time City FTE for an effective net increase of .5 FTE. The budget includes a 2% average increase in employee wages. The union contract for parks and public works union employees has not been settled for 2021. The City has planned for an increase at the same rate as non-union employees. The City will be completing a compensation study in 2021. For planning purposes to estimate future budget pressures, projections for future years include an allowance for some possible additions and adjustments to the work force in each of the years. Details and decisions regarding future increases would be discussed and determined during future budget processes. The City’s employee health insurance rates did not have an increase for 2021. It is expected that rates will increase in 2022 and annually in the years beyond. Personnel & Police 44% Current Expenses 14%Capital Equipment 6% Infrastructure -net 33% Debt service 3% All General Government Funds $22.0m (infrastructure net other agency share) Personnel Services 60%Police Contract 18% Current Expenses 22% General Fund $12.2m CITY OF CHANHASSEN 2021 ANNUAL BUDGET 37 CURRENT EXPENDITURES Absorbing inflationary costs in other current expenses becomes increasingly difficult over the course of years as it is a small percentage of expenditures. These include such things as legal fees, liability insurance, utilities, fuel & vehicle maintenance, street materials such as salt and asphalt and the County’s assessment management fee. Staff will always continue to address new ways of doing things and take advantage of operational efficiencies to the extent possible but it is important to understand the nature of the bigger factors included here. The budget includes an adjustment to reflect changes to the City’s snow plowing operations approved by Council during the budget process. SPECIAL REVENUE FUNDS The City’s special revenue funds are relatively small in activity compared to the other fund types. The Charitable Gambling Fund was negatively affected by pandemic closures. The revenue is used to support fire department training. This was offset because training was also reduced due to in-person limitations. The expenditures have been higher than revenues for a number of years and have spent down fund balance. Consideration in future budgets should be given to changing the use of these funds to one-time uses to match revenues. Training costs would move to the General Fund as regular operations. CAPITAL PROJECTS The City faces some future challenges in upcoming capital replacement funds. The City has committed to addressing the funding in these funds through the long-term capital plan and through a long term financial plan. Staff is proposing changes to the capital replacement fund to focus replacement needs by type (fleet, technology, facilities, and parks). The budget includes a facilities study to identify needs in the existing facilities. The City will review a combination of several options to reallocate property tax revenue, to issue debt, to use available fund balance and to increase future property levies to address these needs. It is anticipated that the City has the available capacity to adequately address the needs in a sustainable manner. New Council initiatives would require additional funding. DEBT SERVICE The City called the library bonds in December of 2020 for early payoff of the final year of bonds with available cash. The property tax levy for the library bonds was redirected to the City’s capital funds for street reconstruction and street maintenance in 2021. The City has funds available for reallocation from closed bond funds in the Permanent Debt Revolving Fund. These will be addressed in the 2022 budget process. The City has one outstanding issue of G.O. Refunding Bonds from construction of the City’s public works facility. Future consideration will be given to issuing special assessment bonds for special assessments for street projects. The bonds would be completely supported by special assessment payments of principal and interest without any tax levy support This would have no impact on the City’s debt service levy and no negative impact of debt limits. Interest is charged on assessments would be relative to interest cost of borrowing plus bond issuance and administrative costs. This would result in a lower interest rate charged to property owners than is currently being charged. Currently, City resources are used to finance the principal portion of assessments. These resources would then be available for investment in City capital projects needs which would otherwise require tax levy support. Outstanding bonds for utility infrastructure are accounted for in the Enterprise Funds. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 38 ENTERPRISE FUNDS The City completed the annual rate study. The City implemented a structural fee change to the base rate and per gallon rates to more closely align with the fixed and variable costs of providing water service. This will provide less weather-related volatility to revenues and will provide increased financial stability to the fund. An additional rate increase in the Surface Water Management Fund provides for an increase to the long-term plan to provide additional $3.5m funding over 10 years for the pond cleanout program. After the current year’s adjustments, future rate increases are expected to average approximately 5% annually. Impact of utility rate changes on an average quarterly bill with 26,000 gallon usage. Utility Fee 2020 2021 Increase Water 78.06 85.46 7.40 Sanitary Sewer 140.69 147.74 7.05 Storm Water 15.63 21.24 5.61 Total 234.38 254.44 20.06 8.6% The water and sewer rate study included some bonding for some capital improvements in the future to moderate the rate increases needed to fund large replacement needs. As the street reconstruction projects have accelerated, the costs to replace the water and sewer infrastructure in those projects also increase. 2022 BUDGET CONSIDERATIONS Long-term financial planning - The 2022 budget process will use the plans developed in this process for a starting point for the process. Continued enhancements to refine long-term planning will be incorporated in the future. Internal Service Funds – there are certain activities which are accounted for in the General Fund which support the entire organization. Staff is proposing to account for these activities in internal service funds. Charges for services would be allocated to all departments. This would provide improved tracking, monitoring, reporting and planning for these activities. There would be no net tax effect to this change. Activities being considered are technology, fleet maintenance, and risk management. Compensated absence accruals are also being considered to be accounted for in an internal service fund. This would recognize cost of benefits in the year they are earned versus when they are paid upon termination. This provides full cost recognition and financial stability to the General Fund. This is an accounting change and there would be no change in the employee benefit. Capital Project Funds – there have been some current expenditures (annual costs) which have been accounted for in the Capital Replacement Fund which are proposed to be moved to the General Fund and Internal Service Funds as appropriate. This would provide consistency and clarity of annual costs versus capital costs. This improves cost management and capital planning. Additionally, staff is proposing that distinctly different types of assets be accounted for in separate capital project funds. Property tax funding would be proportionately redistributed between funds. This would provide improved tracking, monitoring, reporting and planning for these activities. There would be no net tax effect to this change. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 39 Summary All Funds 2021 Budget General Fund Special Revenue Funds Capital Funds Debt Service Funds General Government Funds Enterprise Funds Total All Funds SOURCE OF FUNDS Property tax levy 9,503,900 ‐ 2,083,000 479,800 12,066,700 ‐ 12,066,700 Property tax ‐ delinquent & othe (27,900) Tax Increment ‐ ‐ 280,000 ‐ 280,000 ‐ 280,000 Other taxes ‐ 185,000 1,864,000 ‐ 2,049,000 ‐ 2,049,000 Special Assessments ‐ ‐ 265,000 ‐ 265,000 ‐ 265,000 Licenses 96,600 ‐ ‐ ‐ 96,600 ‐ 96,600 Permits 1,122,000 ‐ 30,000 ‐ 1,152,000 ‐ 1,152,000 Fines and forfeits 106,500 ‐ ‐ ‐ 106,500 ‐ 106,500 Investment income 135,000 3,500 55,000 ‐ 193,500 175,000 368,500 Rents 262,000 ‐ ‐ ‐ 262,000 ‐ 262,000 Intergovermental ‐ ‐ State & Local 410,000 1,193,056 ‐ 1,603,056 38,000 1,641,056 Shared Capital Project 23,959,000 ‐ 23,959,000 23,959,000 Charges for services 416,900 5,700 ‐ ‐ 422,600 7,176,000 7,598,600 Connection Charges ‐ ‐ ‐ ‐ ‐ 2,100,000 2,100,000 Other 93,200 36,000 20,000 ‐ 149,200 152,300 301,500 Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfer from other funds ‐ ‐ 1,000,000 ‐ 1,000,000 ‐ 1,000,000 TOTAL SOURCE OF FUNDS 12,118,200 230,200 30,749,056 479,800 43,605,156 9,641,300 53,246,456 USE OF FUNDS Personnel Services 7,392,100 169,300 ‐ ‐ 7,561,400 1,756,300 9,317,700 Current Expense 4,816,100 44,600 358,000 ‐ 5,218,700 4,532,200 9,750,900 Capital Outlay (Equipment)‐ 15,000 1,186,550 ‐ 1,201,550 ‐ 1,201,550 Capital Improvements (Infrastructure)‐ 31,213,310 ‐ 31,213,310 ‐ 31,213,310 Other ‐ ‐ 266,000 ‐ 266,000 ‐ 266,000 Debt Service ‐ ‐ ‐ 452,775 452,775 ‐ 452,775 Transfer to other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 12,208,200 228,900 33,023,860 452,775 45,913,735 6,288,500 52,202,235 FUND BALANCE Net Change in Fund Balance (90,000) 1,300 (2,274,804) 27,025 (2,308,579) Fund Balance ‐ Beginning 6,260,605 651,112 6,172,223 1,811,866 14,895,806 FUND BALANCE ‐ ENDING 6,170,605 652,412 3,897,419 1,838,891 12,587,227 ENTERPRISE FUND NET ASSETS Net Change in Net Assets 3,352,800 3,352,800 Beginning Net Assets 69,436,457 69,436,457 ENDING NET ASSETS 72,789,257 72,789,257 ADDITIONAL INFORMATION USE OF FUNDS ‐ BY FUNCTION General Government 2,463,800 175,100 239,600 ‐ 2,878,500 ‐ 2,878,500 Public Safety 4,034,000 53,800 40,000 ‐ 4,127,800 ‐ 4,127,800 Public Works 2,825,500 ‐ 31,880,950 ‐ 34,706,450 6,288,500 40,994,950 Parks & recreation 2,287,800 ‐ 561,310 ‐ 2,849,110 ‐ 2,849,110 Community Development 597,100 ‐ 36,000 ‐ 633,100 ‐ 633,100 Debt Service ‐ ‐ 266,000 452,775 718,775 ‐ 718,775 Transfers ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 12,208,200 228,900 33,023,860 452,775 45,913,735 6,288,500 52,202,235 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 40 Special Revenue Funds 2021 Budget Charitable Gambling Contribution (201) Cemetery Fund (202) Cable Franchise Fund (210) Grant Fund (212) Total Special Revenue Funds SOURCE OF FUNDS Property taxes ‐ ‐ ‐ ‐ ‐ Other taxes ‐ ‐ 185,000 ‐ 185,000 Investment income ‐ 500 3,000 ‐ 3,500 Intergovermental ‐ ‐ ‐ ‐ ‐ Charges for services ‐ 5,700 ‐ ‐ 5,700 Other 36,000 ‐ ‐ ‐ 36,000 Transfer from other funds ‐ ‐ ‐ ‐ ‐ TOTAL SOURCE OF FUNDS 36,000 6,200 188,000 ‐ 230,200 USE OF FUNDS Personnel Services 48,800 ‐ 120,500 ‐ 169,300 Current Expense 5,000 2,300 37,300 ‐ 44,600 Capital Outlay ‐ ‐ 15,000 ‐ 15,000 Transfer to other funds ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 53,800 2,300 172,800 ‐ 228,900 FUND BALANCE Net Change in Fund Balance (17,800) 3,900 15,200 ‐ 1,300 Beginning Fund Balance 27,158 60,608 563,346 ‐ 651,112 ENDING FUND BALANCE 9,358 64,508 578,546 ‐ 652,412 ADDITIONAL INFORMATION USE OF FUNDS ‐ BY FUNCTION General Government ‐ 2,300 172,800 ‐ 175,100 Public Safety 53,800 ‐ ‐ ‐ 53,800 Public Works ‐ ‐ ‐ ‐ ‐ Parks & recreation ‐ ‐ ‐ ‐ ‐ Community Development ‐ ‐ ‐ ‐ ‐ Transfers ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 53,800 2,300 172,800 ‐ 228,900 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 41 Capital Projects Funds 2021 Budget (Major)(Major) 400 401 410 413 420 480 601 603 605 Capital Replacement Park Renovation Park Development Transit Station Street Pavement TIF #11 Frontier Dev Revolving Asmt Fund Imprv Capital ‐ CSAH Imprv Capital ‐ TH 101 Total Capital Projects Funds SOURCE OF FUNDS Property taxes 800,000 ‐ ‐ ‐ 353,000 ‐ 930,000 ‐ ‐ 2,083,000 Tax Increment ‐ ‐ ‐ ‐ ‐ 280,000 ‐ ‐ ‐ 280,000 Franchise Fees ‐ ‐ ‐ ‐ ‐ ‐ 1,864,000 ‐ ‐ 1,864,000 Special Assessments ‐ ‐ ‐ ‐ ‐ 265,000 265,000 Permits & development fees ‐ ‐ 30,000 ‐ ‐ ‐ ‐ ‐ ‐ 30,000 Investment income 10,000 ‐ ‐ ‐ ‐ ‐ 45,000 ‐ ‐ 55,000 Intergovermental MSA ‐ ‐ ‐ ‐ ‐ ‐ 1,193,056 1,193,056 Other Agencies ‐ ‐ ‐ ‐ ‐ ‐ 8,959,000 15,000,000 23,959,000 Other 20,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 20,000 Transfer from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,000,000 1,000,000 TOTAL SOURCE OF FUNDS 830,000 ‐ 30,000 ‐ 353,000 280,000 4,297,056 8,959,000 16,000,000 30,749,056 USE OF FUNDS Current Expense ‐ ‐ ‐ ‐ 353,000 5,000 ‐ ‐ ‐ 358,000 Capital Outlay 941,550 245,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,186,550 Capital Improvements ‐ ‐ 96,310 ‐ ‐ ‐ 6,158,000 8,959,000 16,000,000 31,213,310 Debt Service ‐ ‐ ‐ ‐ ‐ 266,000 ‐ ‐ ‐ 266,000 Transfer to other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 941,550 245,000 96,310 ‐ 353,000 271,000 6,158,000 8,959,000 16,000,000 33,023,860 FUND BALANCE Net Change in Fund Balance (111,550) (245,000) (66,310) ‐ ‐ 9,000 (1,860,944) ‐ ‐ (2,274,804) Beginning Fund Balance 1,330,128 241,943 240,690 ‐ 390,677 5,930 3,801,605 161,250 ‐ 6,172,223 ENDING FUND BALANCE 1,218,578 (3,057) 174,380 ‐ 390,677 14,930 1,940,661 161,250 ‐ 3,897,419 ADDITIONAL INFORMATION USE OF FUNDS ‐ BY FUNCTION General Government 239,600 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 239,600 Public Safety 40,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 40,000 Public Works 410,950 ‐ ‐ ‐ 353,000 ‐ 6,158,000 8,959,000 16,000,000 31,880,950 Parks & recreation 220,000 245,000 96,310 ‐ ‐ ‐ ‐ ‐ ‐ 561,310 Community Development 31,000 ‐ ‐ ‐ ‐ 5,000 ‐ ‐ ‐ 36,000 Debt Service ‐ ‐ ‐ ‐ ‐ 266,000 ‐ ‐ ‐ 266,000 Transfers ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 941,550 245,000 96,310 ‐ 353,000 271,000 6,158,000 8,959,000 16,000,000 33,023,860 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 42 Debt Service Funds 2021 Budget 300 368 369 370 Permanent Revolving Debt (closed) 2009A GO Refunding (closed) GO Library Refunding Bonds (closed) 2016A GO Refunding Bonds Total Debt Service Funds SOURCE OF FUNDS Property taxes ‐ ‐ ‐ 479,800 479,800 Investment income ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ Transfer from other funds ‐ ‐ ‐ ‐ ‐ TOTAL SOURCE OF FUNDS ‐ ‐ ‐ 479,800 479,800 USE OF FUNDS Debt Service ‐ ‐ ‐ ‐ ‐ Principal ‐ ‐ ‐ 360,000 360,000 Interest & Fiscal Agent Fees ‐ ‐ ‐ 92,775 92,775 Transfer to other funds ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS ‐ ‐ ‐ 452,775 452,775 FUND BALANCE Net Change in Fund Balance ‐ ‐ ‐ 27,025 27,025 Fund Balance ‐ Beginning 743,824 440,983 ‐ 627,059 1,811,866 FUND BALANCE ‐ ENDING 743,824 440,983 ‐ 654,084 1,838,891 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 43 Enterprise Funds 2021 Budget Water Fund Sewer Fund Surface Water Mgmt Fund Total Enterprise Funds SOURCE OF FUNDS Special Assessments ‐ ‐ ‐ ‐ Investment income 75,000 80,000 20,000 175,000 Intergovermental ‐ ‐ 38,000 38,000 Charges for services 2,946,000 3,100,000 1,130,000 7,176,000 Connection Charges 1,400,000 500,000 200,000 2,100,000 Other 65,000 70,000 17,300 152,300 Transfer from other funds ‐ ‐ ‐ ‐ TOTAL SOURCE OF FUNDS 4,486,000 3,750,000 1,405,300 9,641,300 USE OF FUNDS Personnel Services 832,500 532,700 391,100 1,756,300 Current Expense 1,305,400 2,860,700 366,100 4,532,200 Capital Outlay (Equipment)‐ ‐ ‐ ‐ Debt Service ‐ ‐ ‐ ‐ Transfer to other funds ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 2,137,900 3,393,400 757,200 6,288,500 ENTERPRISE NET ASSETS Net Change in Net Assets 2,348,100 356,600 648,100 3,352,800 Enterprise Net Assets ‐ Beginning 34,155,846 18,784,525 16,496,086 69,436,457 ENTERPRISE NET ASSETS ‐ ENDING 36,503,946 19,141,125 17,144,186 72,789,257 USE OF FUNDS ‐ BY FUNCTION General Government ‐ ‐ ‐ ‐ Public Safety ‐ ‐ ‐ ‐ Public Works 2,137,900 3,393,400 757,200 6,288,500 Parks & recreation ‐ ‐ ‐ ‐ Community Development ‐ ‐ ‐ ‐ Transfers ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 2,137,900 3,393,400 757,200 6,288,500 NON CASH Depreciation CITY OF CHANHASSEN 2021 ANNUAL BUDGET 44 INITIAL LEVY PROJECTIONS Projections presented for planning purposes In the funds with tax levy support, each plan includes a projection of levy increases needed to keep the plan within fund balance targets given the assumptions made about future revenues and expenditures. The goal is to avoid surprises and to maintain a steady property tax change, avoiding future large increases. An Overview of Property Taxes in All Funds All of the funds are presented on the Initial Levy Projection table in this section to illustrate a total forecast of levy trend over the next four years. This forecast is designed to give context to current decision-making by showing the effect current budget decisions may have on future years if trends continue. It provides the opportunity to think long-term about changes that may need to be made in future budgets. It also allows the City to develop funding strategies to maintain the City’s valuable assets, meet community needs and fund strategic Council initiatives. Start with Forecast of Other Revenue Sources and Expenditures Estimates Each plan begins with impact that the results of 2020 and the 2021 budget will have on fund balance. Then, based on a number of assumptions specific to details within the fund, each plan includes forecasts of revenues and expenditures for the next four years to maintain services at the current level. Revenues are forecasted for the upcoming years based on historical trends and anticipated changes. Expenditures assume some inflationary factors and incorporate the capital projections in the Capital Improvement Plan (CIP). Any other anticipated pressures are also factored into the plan. Compare Resulting Fund Balance to Targets and Adjust Levy Projections The result in each plan is the cumulative fund balances at the end of each year. The results are compared to the target fund balance for the fund. The levy in each plan is adjusted to keep the fund balance in range. Are These Levy Changes Certain? No. The 2021 budget only sets the levy for 2021. The future years are simply the beginning point for policy and strategy discussions. The projections create a transparent process where today’s decisions are not made in a vacuum and where the impact on future years can be anticipated. Actual results in future years will continue to refine the projections and budget decisions in future years will shape the final levy in each of those years. This is the First Year of this Approach to Long-term Planning This document is in a new format and is a work-in-progress. The budget process used the City’s traditional approach with some added long-term planning high-level presentations. Council discussed converting to the new format at the end of the budget process and concepts were approved. In order to prepare the first plans, staff began by combining the City’s traditional budget schedules with information from its other long-term planning documents. The initial implementation required building in some assumptions and strategies as a place to start. The 2022 budget process will be the Council’s first opportunity to discuss the five-year plans and strategies in depth. Alternative options for some of the plans will be presented for Council’s consideration of different strategies as we begin the 2022 budget process. Building a strong comprehensive long-term planning approach ensures continued long-term financial sustainability for the City of Chanhassen. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 45 Initial Levy Projection Proforma For Planning and Illustration Purposes Assume Current Service Levels & Incremental Capital Plan Funding 2022 2023 2024 2025 2026 SOURCE OF FUNDS General Fund 8,810,333 9,181,833 9,503,900 9,942,746 10,419,419 10,861,892 11,318,951 11,791,088 Capital Levies Capital Replacement Fund 800,000 800,000 800,000 840,000 882,000 926,100 972,405 972,406 Fleet vehicles & equipment ‐ ‐ ‐ ‐ ‐ Technology ‐ ‐ ‐ ‐ ‐ Facilities ‐ ‐ ‐ ‐ ‐ Revolving Imp Street Reconstruction 381,223 728,523 930,000 957,900 986,637 1,016,236 1,046,723 1,078,125 MSA Sealcoating 93,000 93,000 353,000 363,590 374,498 385,733 397,305 409,224 Park Renovation ‐ ‐ ‐ 50,000 100,000 150,000 200,000 250,000 Capital Levies 1,274,223 1,621,523 2,083,000 2,211,490 2,343,135 2,478,069 2,616,433 2,709,755 Debt Levies Public Works Facility 475,800 480,600 479,800 483,840 482,213 485,520 487,410 487,410 Park Bond for new parks Library Referendum 459,512 457,412 ‐ ‐ ‐ ‐ ‐ ‐ Debt Levies 935,312 938,012 479,800 483,840 482,213 485,520 487,410 487,410 Total Levy 11,019,868 11,741,368 12,066,700 12,638,076 13,244,766 13,825,481 14,422,794 14,988,252 EDA Levy ‐ ‐ ‐ 25,000 50,000 75,000 100,000 100,000 Total City + EDA Levy 11,019,868 11,741,368 12,066,700 12,663,076 13,294,766 13,900,481 14,522,794 15,088,252 Total Levy Increase 325,332 596,376 631,691 605,715 622,313 565,458 Projected annual tax levy increase without changes to current service levels 2.8%4.9% 5.0% 4.6% 4.5% 3.9% Projected 2019 Budget 2020 Budget 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 46 FTE Schedule 2021 Budget 2019 2020 2021 2021 Actual Actual Budget Change General Government Administration 4.50 4.50 4.50 - Finance 2.86 2.86 2.86 - Management Information Systems 1.50 1.50 2.25 0.75 City Hall 1.00 1.00 1.00 - 9.86 9.86 10.61 0.75 Public Safety Fire Prevention and Administration 2.00 2.00 3.00 1.00 Community Service 1.50 1.50 1.50 - 3.50 3.50 4.50 1.00 Public Works & Engineering Engineering 5.73 5.73 5.73 - Street Maintenance 8.25 9.25 9.25 - Fleet Department 2.95 2.95 2.95 - 16.93 17.93 17.93 - Community Development Planning Administration 4.55 4.55 4.55 - Senior Commission 0.25 0.25 0.25 - Code Enforcement 7.00 7.00 7.00 - 11.80 11.80 11.80 - Parks & Recreation Park and Recreation Administration 2.00 2.00 2.00 - Recreation Center 1.00 1.00 1.00 - Park Maintenance 7.25 8.25 8.25 - Senior Citizens Center 1.00 1.00 1.00 - Recreation Programs 1.80 1.80 1.80 - Self-Supporting Programs 0.20 0.20 0.20 - 13.25 14.25 14.25 - General Fund Total 55.34 57.34 59.09 1.75 Special Revenue Funds Cable TV 1.25 1.25 1.25 - Enterprise Funds Water Utility 7.50 7.50 7.60 0.10 Sewer Utility 5.50 5.50 5.60 0.10 Surface Water Management 3.52 3.52 3.57 0.05 Total Enterprise funds 16.51 16.51 16.76 0.25 Grand Total 73.10 75.10 77.10 2.00 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 47 FUND LEVEL FINANCIAL PLANS 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 48 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 49 Five-Year Financial Plans This section includes a five-year finance plan for each of the City’s major funds. Each finance plan includes a narrative summary of the financial condition of the fund, including an explanation of major sources and uses of funds. Following the narrative summary is financial plan. The financial plans include historical data for comparison purposes, the budget for 2021 and projections for the following four years 2022 through 2025. General Fund Special Revenue Funds CATV Fund Contributions Fund Cemetery Fund Grant Fund Capital Projects Funds Capital Replacement Fund Vehicles & Equipment Technology Capital Facilities Renovation Park Renovation Capital Park Development Capital Transit Station Assessment Street Pavement Management TIF #11 Frontier Development #2 Improvement Construction Funds: Local Pavement Management Plan Improvements County Roads Improvements TH101 Debt Service Funds Permanent Revolving Debt (closed bonds) G.O. Bond Funds: 2009A G.O. Refunding Bonds 2010A G.O. Library Bonds 2016A G.O. Refunding Bonds Enterprise Funds Water Sanitary Sewer Surface Water Management Internal Service Funds Note: The City is considering adding the following Internal Service funds in future budgets. They are listed here for information only. Fleet Technology Compensated Absences Risk Management CITY OF CHANHASSEN 2021 ANNUAL BUDGET 50 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 51 General Fund FUND DESCRIPTION The General Fund serves as the main operating fund of the City. The General Fund is used to account for all financial resources not accounted for in other funds. Most of the basic governmental services are included in the General Fund. The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, public works, parks and recreation, planning, engineering and general government. The Fund uses the modified accrual basis of accounting for budgeting and financial reporting purposes. This means expenditures are recorded when the liability is incurred and revenues are recorded when they become measurable and available. BACKGROUND This fund is the primary fund of the City. There are five main areas. Budgets are included for the departments in each area. Administration •Council (1110) •Administration (1120) •Finance (1130) •Legal (1140) •Property Assessment (1150) •MIS (1160) •City Hall (1170) •Elections (1180) Public Safety •Police (1210) •Fire (1220) •Community Service (1260) PW & Engineering •Engineering (1310) •Street Maintenance (1320) •Street Lighting & Signals (1350) •Fleet Department (1370) Community Development •Planning Commission (1410) •Planning Administration (1420) •Senior Commission (1430) •Code Enforcement (1250) Parks & Recreation •P&R Commission (1510) •Park & Rec Admin (1520) •Park Maintenance (1550) •Park Development (15xx) •Senior Citizens' Center (1560) •Recreation Center (1530) •Lake Ann Park Operations (1540) •Recreation Programs (1600) •Self-supporting programs (1700) •Recreation Sports (1800) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 52 REVENUE SOURCES Property Taxes The primary revenue source in the General Fund is property taxes which represents 78% of the fund’s revenues. The Five-Year Financial Plan projects an increasing levy will be needed to maintain current service levels. Licenses & Permits The largest non-tax revenue source is Licenses & Permits. This revenue source is dependent on development and permits issued. It is a highly variable revenue source. The City estimates this revenue conservatively for budget purposes using historical averages and current economic conditions and trends. During the budget process it was still uncertain the full effect of the pandemic would have on the housing market so revenue were estimated to end at budget and 2021 was projected to approximately the same as 2020. During the pandemic, permits continued to perform stronger than expected through the end of 2020 and contributed to the positive increase in fund balance by approximately $300,000. Property Taxes 9,161,833 77% Licenses & Permits 1,128,600 10% Intergovt 442,000 4% Charges for Services 636,900 5% Other 530,367 4% General Fund Revenue Sources 2020 Budget $11.9m Property Taxes 9,476,000 78% Licenses & Permits 1,191,600 10% Intergovt 410,000 4% Charges for Services 518,900 4% Other 521,700 4% General Fund Revenue Sources 2021 Budget $12.1m CITY OF CHANHASSEN 2021 ANNUAL BUDGET 53 Intergovernmental The City does not receive Local Government Aid (LGA) and does not have a significant reliance on State aid for operations. The City does annually receives State aid payments for fire and police from State insurance premium revenues that are statutorily designated for police and fire. The fire aid is designated for fire pensions and is allocated to the City’s fire relief organization for pensions. In 2020, the City received CARES funding for pandemic relief. The majority of the grant revenues and expenditures are accounted for in the Special Revenue Grant Fund; however, a portion of the grant ($356,253) was designated for funding public safety wages which were for police and fire time reallocated from normal activities to pandemic relief efforts. Since these expenditures are normally accounted for in the General Fund, the grant revenues were also accounted for in the General Fund. The General Fund also had offsetting revenue shortages in recreation for programming cancelled due to the pandemic and in funding from the school district for school resource officers which were not needed at the schools due to remote learning during the year. The grant ended in 2020 and as of this time, there is no funding planned for 2021. As a result of the funding the City did not have to use fund balance to meet the needs during 2020. Fund balance may be used for 2021 if the situation continues. The City also budgeted a contingency of $50,000 in 2021 in expenditures for pandemic response. Charges for services Recreation programming is expected to continue to be affected by pandemic closures and limitations. At budget time revenue estimates were lowered 10-25% in most programs in anticipation of continued programming reductions. Revenues may be below those projections; however, extended closings would also have some offsetting cost reductions. The City will continue to closely monitor and respond to the situation as the year progresses. Projections for future years were generally expected to return to pre-pandemic levels in most categories. A full review of fees and charges will be completed during the 2022 budget process. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 54 EXPENDITURES The City is a service organization. This chart shows you how the budget is allocated to the different service areas. A large portion is allocated to public safety and public works. This is similar to other cities. General government consists of costs that support the other areas such as liability insurance, legal, admin, IT, and Finance. By function, Public Safety and Public Works represent 57% of the General Fund. The City experienced some savings in 2020 due to programming reductions however, most regular costs continued. The 2021 budget includes adjustments for snow plowing service changes as directed during the budget process. The City is anticipating that cost increase pressures will continue and projections include a moderate increase in costs in future years. The City continues to pursue innovative solutions and opportunities for efficiencies to continue to be a lean operation while providing services at the current level in a growing community. The Council’s commitment to maintain the community’s assets, provide quality services, financial stability and the 2021 strategic planning initiative will guide the future budget decisions. Employee Services The majority of employee services for the City are included in the General Fund. The General fund activities consists mainly of services. The City experienced some staffing changes and interim positions in 2020 including the City Manager and Finance Director positions which will be permanently filled in 2021. The City will be completing a compensation study in 2021. The 2021 budget includes an average wage increase of 2%. The union contract with Local 49 has not been settled as of the end of 2020. The City expects the increase to be consistent with non-union increases. Health insurance increases are normally a big driver in employee costs; however, the health insurance contract for 2021 came in with a zero increase which provided some budgetary relief for 2021. It is expected that costs increases will continue to be budgetary pressures in the future year projections. Public Safety $4,099,300 34% Public Works $2,824,400 23%Park & Recreation $2,281,900 19% Community Development $593,700 5%General Government $2,244,700 19% CITY OF CHANHASSEN 2021 ANNUAL BUDGET 55 The budget includes an increase of two FTE’s. The City formerly shared a public safety administrative position with another City. This position was changed to a regular full-time position. The result was a reduction in contracted services and an increase in personnel services for a net cost increase for an additional .5 FTE. The budget also includes an addition of a technical position in MIS. This position will be added mid-year in 2021 for a partial year increase in 2021 and the remaining increase in 2022 for a full year of cost. This will bring the MIS staff level from two positions to three. The City has added technology over the several years without an increase to staffing to support more technology. The pandemic highlighted the importance of technology and the CARES funding allowed the City to additional technology. This staffing addition is a commitment to continue to invest in supporting the organization’s technology needs and effective use of technology resources. Current Expense Current expenses included inflationary increases to provide current levels of service. The City has included funding for strategic planning initiative and a compensation study in 2021. TRANSFERS None planned. FUND BALANCE The General Fund balance policy is to maintain a minimum fund balance of 35% of the following year’s expenditures for cash flow plus an additional contingency of 15% for unanticipated needs such as revenue shortages or expenditures exceeding budget due to such things as storms or other unusual outside variables which result in above average costs. Fund balance contingency provides the City with budgetary flexibility to respond to volatility which provides financial sustainability and resiliency. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 56 Estimates for 2020 year end anticipate growth in fund balance mainly due to permit revenue activity coming in higher than budget. CARES funding relief provided relief for revenue shortages and cost increase. Cost savings is also providing additional savings on the expense side. The Council has had the past practice of designating available fund balance over the 50% fund balance target to one-time uses. This budget includes a use of fund balance to provide a contingency in the operating budget for pandemic related financial considerations. The fund balance would only be used if necessary. Consideration to use of available fund balance will be addressed in 2021 during the budget process. 2022 BUDGET CONSIDERATIONS What needs to be done? • Internal Service Funds – there are certain activities which are accounted for in the General Fund which support the entire organization which are proposed to be moved to internal service funds. Charges for services would be allocated to all departments. • Capital Project Funds – there have been some current expenditures which have been accounted for in the Capital Replacement Fund which are proposed to be moved to the General Fund and Internal Service Funds as appropriate. Property tax funding would be proportionately redistributed between funds. $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 2013 2014 2015 2016 2017 2018 2019 2020 Est 2021 Est General Fund Balance Projections Fund Balance Minimum Cash Flow Needs Target Fund Balance CITY OF CHANHASSEN 2021 ANNUAL BUDGET 57 General Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 SOURCE OF FUNDS Property taxes 8,679,991 8,778,241 9,181,833 9,181,833 9,181,833 9,503,900 3.5% 9,942,746 10,419,419 10,861,892 11,318,951 11,791,088 Delinq & Other taxes (32,396) (26,624) (20,000) (20,000) 55,000 (27,900) 0.0%‐ ‐ ‐ ‐ ‐ Licenses 78,479 97,481 93,600 93,600 98,675 96,600 3.2% 96,600 98,532 100,503 102,513 104,563 Permits 1,626,240 1,335,612 1,062,000 1,062,000 1,508,625 1,122,000 5.6% 1,250,000 1,275,000 1,300,500 1,326,510 1,353,040 Fines and forfeits 95,351 89,989 116,500 116,500 59,485 106,500 ‐8.6% 60,000 60,000 60,000 60,000 60,000 Investment income 73,165 162,554 115,000 115,000 135,000 135,000 17.4% 135,000 135,000 135,000 135,000 135,000 Rents 198,641 196,714 280,800 280,800 226,185 262,000 ‐6.7% 230,800 230,800 230,800 230,800 230,800 Intergovermental 436,258 443,871 442,000 442,000 777,236 410,000 ‐7.2% 445,000 449,250 453,543 457,878 462,257 Charges for services 576,992 613,390 534,900 534,900 249,294 416,900 ‐22.1% 534,900 550,947 567,475 584,500 602,035 Other 96,094 80,242 93,067 93,067 81,205 93,200 0.1% 93,200 93,200 93,200 93,200 93,200 Transfer from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ SOURCE OF FUNDS 11,828,814 11,771,470 11,899,700 11,899,700 12,372,538 12,118,200 1.8% 12,788,246 13,312,148 13,802,913 14,309,352 14,831,982 USE OF FUNDS Personnel Services 6,600,051 6,747,417 7,197,800 7,197,800 6,850,000 7,392,100 2.7%7,875,824 8,301,477 8,692,029 9,096,250 9,514,619 Current Expense 4,382,308 4,594,217 4,701,900 4,701,900 4,600,000 4,816,100 2.4% 4,912,422 5,010,670 5,110,884 5,213,102 5,317,364 Capital Outlay ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfer to other funds 479,886 846,459 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ USE OF FUNDS 11,462,245 12,188,093 11,899,700 11,899,700 11,450,000 12,208,200 5.1% 12,788,246 13,312,148 13,802,913 14,309,352 14,831,982 FUND BALANCE Net Change 366,569 (416,623) ‐ ‐ 922,538 (90,000) ‐ ‐ ‐ ‐ ‐ Beginning Fund Balance 5,388,120 5,754,689 5,338,067 5,338,067 5,338,067 6,260,605 6,170,605 6,170,605 6,170,605 6,170,605 6,170,605 ENDING FUND BALANCE 5,754,689 5,338,067 5,338,067 5,338,067 6,260,605 6,170,605 0.0% 6,170,605 6,170,605 6,170,605 6,170,605 6,170,605 MINIMUM TARGETS 35% of following year's budget 3,969,572 4,164,895 4,241,370 4,241,370 4,241,370 4,475,886 4,659,252 4,831,020 5,008,273 5,191,194 ‐ Contingency Available 1,785,117 1,173,172 1,096,697 1,096,697 2,019,235 1,694,719 1,511,353 1,339,585 1,162,332 979,411 6,170,605 Fund Balance as a % of following ye 47% 45% 44% 44% 51% 48%46% 45% 43% 42% Actuals 2020 Budget 2021 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 58 General Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 General Property Tax Current Property Tax 8,679,991 8,778,241 9,181,833 9,181,833 9,181,833 9,503,900 9,942,746 10,419,419 10,861,892 11,318,951 11,791,088 Allowance for Delinquent Taxes (46,746) (55,521) (40,000) (40,000) (75,000) (60,000) (60,000) (60,000) (60,000) (60,000) (60,000) Delinquent Property Tax 14,350 28,897 20,000 20,000 130,000 32,100 60,000 60,000 60,000 60,000 60,000 General Government 8,647,594 8,751,617 9,161,833 9,161,833 9,236,833 9,476,000 3.4% 9,942,746 10,419,419 10,861,892 11,318,951 11,791,088 Licenses Liquor On and Off Sale 76,904 90,356 90,000 90,000 88,000 90,000 90,000 91,800 93,636 95,509 97,419 Other 1,575 7,125 3,600 3,600 10,675 6,600 6,600 6,732 6,867 7,004 7,144 Licenses 78,479 97,481 93,600 93,600 98,675 96,600 3.2% 96,600 98,532 100,503 102,513 104,563 Permits Building 1,595,439 1,303,362 1,014,300 1,014,300 1,470,060 1,062,300 1,199,300 1,223,286 1,247,752 1,272,707 1,298,161 Sprinkler 16,664 17,136 11,000 11,000 8,900 12,000 12,000 12,240 12,485 12,734 12,989 Sign/Zoning 8,280 6,600 5,000 5,000 4,185 16,000 16,000 16,320 16,646 16,979 17,319 Variance & CUP 17,660 13,390 25,000 25,000 16,000 25,000 16,000 16,320 16,646 16,979 17,319 Rezoning 1,675 1,225 2,000 2,000 2,175 2,000 2,000 2,040 2,081 2,122 2,165 Other 5,857 8,514 4,700 4,700 7,305 4,700 4,700 4,794 4,890 4,988 5,087 Permits 1,645,575 1,350,227 1,062,000 1,062,000 1,508,625 1,122,000 5.6% 1,250,000 1,275,000 1,300,500 1,326,510 1,353,040 Fines & Penalties Traffic & Ordinance Violation 93,455 87,923 115,000 115,000 59,000 105,000 59,000 59,000 59,000 59,000 59,000 Other 1,896 2,066 1,500 1,500 485 1,500 1,000 1,000 1,000 1,000 1,000 Fines & Penalties 95,351 89,989 116,500 116,500 59,485 106,500 ‐8.6% 60,000 60,000 60,000 60,000 60,000 Intergovernmental Reimbursement from School Dist. 51,233 51,603 55,000 55,000 20,000 55,000 55,000 55,550 56,106 56,667 57,233 Police Aid 163,282 161,678 170,000 170,000 165,000 135,000 170,000 171,700 173,417 175,151 176,903 Fire Aid 181,695 189,045 180,000 180,000 200,000 190,000 190,000 191,900 193,819 195,757 197,715 PERA Aid 19,467 19,467 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Fire Training Aid 13,566 17,632 10,000 10,000 14,700 10,000 10,000 10,100 10,201 10,303 10,406 Grants‐Federal ‐ CARES ‐ ‐ ‐ ‐ 356,236 ‐ ‐ ‐ ‐ ‐ ‐ Grants‐Other 7,016 4,445 7,000 7,000 1,300 ‐ ‐ ‐ ‐ ‐ ‐ Intergovernmental 436,259 443,870 442,000 442,000 777,236 410,000 ‐7.2% 445,000 449,250 453,543 457,878 462,257 Charges for Services General governement 4,857 6,648 7,800 7,800 12,074 7,800 7,800 8,034 8,275 8,523 8,779 Engineering Project Fees 10,806 44,702 50,000 50,000 92,650 50,000 50,000 51,500 53,045 54,636 56,275 Public Safety 8,412 7,214 10,000 10,000 7,700 10,000 10,000 10,300 10,609 10,927 11,255 Recreation 455,206 461,599 462,300 462,300 132,585 346,400 462,300 476,169 490,454 505,168 520,323 Public Works 3,377 3,612 4,800 4,800 4,285 2,700 4,800 4,944 5,092 5,245 5,402 Charges for Services 482,658 523,775 534,900 534,900 249,294 416,900 ‐22.1% 534,900 550,947 567,475 584,500 602,035 Investment Earnings Investment Earnings 73,165 162,554 40,000 40,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Investment Management Fee 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 Investment Earnings 148,165 237,554 115,000 115,000 135,000 135,000 17.4% 135,000 135,000 135,000 135,000 135,000 Rents Antenna Site Rental 192,792 196,019 275,000 275,000 225,000 256,000 225,000 225,000 225,000 225,000 225,000 Building rental 5,849 695 5,800 5,800 1,185 6,000 5,800 5,800 5,800 5,800 5,800 Rents 198,641 196,714 280,800 280,800 226,185 262,000 ‐6.7% 230,800 230,800 230,800 230,800 230,800 ‐ ‐ ‐ Other Insurance Reimbursements 10,267 5,422 10,000 10,000 6,300 10,000 10,000 10,000 10,000 10,000 10,000 Refunds & Reimbursements 50,160 41,791 50,000 50,000 42,845 50,000 50,000 50,000 50,000 50,000 50,000 Contributions & Donations 25,387 25,437 25,867 25,867 29,400 26,000 26,000 26,000 26,000 26,000 26,000 Land Sale ‐ 1,000 ‐ ‐ ‐ ‐ ‐ Sac Retainer 8,449 4,597 6,000 6,000 1,640 6,000 6,000 6,000 6,000 6,000 6,000 Sur‐tax retainer 903 848 700 700 700 700 700 700 700 700 700 Misc Other 929 1,148 500 500 320 500 500 500 500 500 500 Other 96,095 80,243 93,067 93,067 81,205 93,200 0.1% 93,200 93,200 93,200 93,200 93,200 11,828,818 11,771,471 11,899,700 11,899,700 12,372,538 12,118,200 1.8% 12,788,246 13,312,148 13,802,913 14,309,352 14,831,982 Actuals 2020 Budget 2021 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 59 General Fund Five‐Year Financial Plan Projected 2018 2019 Original Amended Estimate % Chg 2022 General Government Legislative 127,686 130,373 128,300 128,300 128,300 129,400 0.9% 132,600 Administration 527,332 535,551 554,300 554,300 554,300 609,700 10.0% 599,400 Emergency Contingency ‐ ‐ ‐ ‐ ‐ 50,000 50,000 Finance 348,833 355,808 372,000 372,000 372,000 378,400 1.7% 395,800 Legal 191,253 201,661 200,000 200,000 200,000 205,000 2.5% 210,000 Property Assessment 152,430 158,707 161,000 161,000 161,000 165,000 2.5% 170,000 MIS 229,810 264,670 258,200 258,200 258,200 329,300 27.5% 406,600 City Hall 405,703 409,266 411,300 411,300 455,800 426,900 3.8% 431,200 Elections 38,829 14,189 48,000 48,000 48,000 48,000 0.0% 48,000 Library Building 105,505 122,752 111,600 111,600 111,600 122,100 9.4% 123,100 General Government 2,127,381 2,192,975 2,244,700 2,244,700 2,289,200 2,463,800 9.8%2,566,700 Public Safety Police Administration 1,780,646 1,872,647 1,978,800 1,978,800 1,978,800 1,985,300 0.3% 2,131,600 Fire Prevention & Admin 1,008,779 1,065,251 1,209,300 1,209,300 1,209,300 1,256,400 3.9% 1,275,300 Code Enforcement 651,006 700,867 715,000 715,000 715,000 728,500 1.9% 769,800 Community Service 55,873 53,454 63,800 63,800 63,800 63,800 0.0% 63,800 Public Safety 3,496,304 3,692,219 3,966,900 3,966,900 3,966,900 4,034,000 1.7%4,240,500 Public Works Engineering 609,793 682,895 707,700 707,700 707,700 727,900 2.9% 789,600 Street Maintenance 1,003,974 1,027,439 1,101,400 1,101,400 1,101,400 1,123,000 2.0% 1,163,300 Street Lighting & Signals 375,319 363,303 370,500 370,500 370,500 385,500 4.0% 385,500 Fleet 550,586 565,017 565,400 565,400 565,400 589,100 4.2% 608,600 Public Works 2,539,672 2,638,654 2,745,000 2,745,000 2,745,000 2,825,500 2.9%2,947,000 Community Development Planning Commission 828 1,090 1,700 1,700 1,700 1,700 0.0% 1,700 Planning Administration 502,004 527,156 531,500 531,500 531,500 560,000 5.4% 583,900 Senior Commission 44,876 38,644 44,600 44,600 44,600 35,400 ‐20.6% 37,900 Community Development 547,708 566,890 577,800 577,800 577,800 597,100 3.3%623,500 Park & Recreation Park & Rec Commission 25 185 1,200 1,200 1,200 1,200 0.0% 1,200 Park & Rec Administration 235,876 254,220 256,200 256,200 256,200 224,600 ‐12.3% 232,300 Recreation Center 327,125 315,168 346,600 346,600 346,600 314,200 ‐9.3% 358,600 Lake Ann Park Operations 64,106 63,918 71,100 71,100 71,100 69,200 ‐2.7% 73,300 Park Maintenance 1,068,895 1,038,307 1,098,700 1,098,700 1,098,700 1,105,500 0.6% 1,148,300 Senior Citizens Center 130,212 132,326 119,500 119,500 119,500 113,600 ‐4.9% 131,000 Recreation Programs 362,400 389,714 397,700 397,700 397,700 392,400 ‐1.3% 421,800 Self‐Supporting Programs 51,000 30,974 35,700 35,700 80,200 37,300 4.5% 38,800 Recreation Sports 31,653 26,089 38,600 38,600 38,600 29,800 ‐22.8% 34,200 Park & Recreation 2,271,292 2,250,900 2,365,300 2,365,300 2,409,800 2,287,800 ‐3.3%2,439,500 Total Expenditures 10,982,357 11,341,637 11,899,700 11,899,700 11,988,700 12,208,200 2.6% 12,817,200 Actuals 2020 Budget 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 60 Special Revenue Funds Five-Year Financial Plans The Special Revenue Funds are governmental funds to account for services and expenditures where revenue is restricted for a designated purpose. The City maintains four Special Revenue Funds and all are budgeted funds using the modified accrual basis for both financial statement and budgeting purposes. None of the Special Revenue Funds are major funds. Cable Franchise Fund The Cable Franchise Fund is a Special Revenue Fund to account for the revenues from cable franchise fees for the purpose of City communication efforts and broadcasting public City meetings. Charitable Gambling Contributions Fund This fund accounts for the proceeds that the City receives from charitable gambling. The city collects 10% of the net proceeds from the pull-tab operations in the City as allowed by state statute 349.213. Cemetery Fund The City owns and operates a municipal cemetery at 8151 Galpin Boulevard. This fund accounts for all revenues and expenses related to the cemetery. Grant Fund The Grant Fund is a Special Revenue Fund to account for the revenues and expenditures associated with various federal, state, and other financial assistance programs. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 61 Charitable Gambling Contribution Fund FUND DESCRIPTION This fund accounts for the proceeds that the City receives from charitable gambling. The City collects 10% of the net proceeds from the pull-tab operations in the City as allowed by state statute 349.213. BACKGROUND MN State Statutes 349.213 provides for local control of charitable gambling within the City. The City is allowed to collect a fee up to 10% of the proceeds. The city may establish a fund to collect and distribute the proceeds. Distribution is limited to the same use of lawful purposes provided by State Statutes include parks, public safety- related services, equipment, and training and several other specifically identified expenditures areas of the City. The City must report activity by purpose annually to the State. The City has established a City ordinance (Chapter 10 Section V) implementing the City’s local control consistent with MN State Statutes definition of lawful purposes. The City has primarily used the funds for fire training. SOURCES OF FUNDS The main source of funds is the charitable gambling fee of 10% of net proceeds from local organizations conducting pull-tab operations within the City. The fund also earns investment earnings on unspent balances. USES OF FUNDS For the past decade, the City has used the proceeds primarily for fire training to improve leadership and enhance skills related to emergency response. Expenses include wages paid to firefighters while attending training and other related outside training expenses. In the past the city has also funded some fire equipment that enhances the safety of the fire department. Other lawful purposes could be considered. TRANSFERS No transfers are planned. All expenditures have been expensed directly in this fund. FUND BALANCE The fund balance is legally restricted to lawful purpose expenditures under MN State Statutes for Charitable Gambling. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to avoid interfund borrowing. 2021 BUDGET INFORMATION The impact of the COVID pandemic bar and restaurant closures reduced 2020 gambling revenue and the 10% fee the City receives. It is anticipated that revenues will continue to be lower for an unknown length of time as the pandemic continues. Fire training expenses have also been lower due to in-person training limitations for the year. However, since fire training is mandated and required for safety, expenses may exceed revenues in this fund in the future. Fire training expenses will need to move to the General Fund budget if the fund balance reaches zero. Future budgets may consider reallocating fire training expenses to the General Fund and designating these revenues for other lawful purpose expenditures which have more flexible timing needs. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 62 Charitable Gambing Contribution Fund FiveYear Financial Plan Fund 201 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Investment income 514 704 Contributions and donations 44,952 41,265 40,000 40,000 30,000 36,000 36,000 40,000 42,000 44,100 TOTAL SOURCE OF FUNDS 45,466 41,969 40,000 40,000 30,000 36,000 36,000 40,000 42,000 44,100 USE OF FUNDS Fire Department Personnel Services 52,275 52,036 48,600 48,600 21,000 48,800 49,000 49,980 50,980 51,999 Current Expense 3,859 2,579 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Capital outlay TOTAL USE OF FUNDS 56,134 54,615 53,600 53,600 21,000 53,800 54,000 54,980 55,980 56,999 NET CHANGE IN FUND BALANCE (10,668)(12,646)(13,600)(13,600)9,000 (17,800)(18,000)(14,980)(13,980)(12,899) Beginning Fund Balance 41,472 30,804 18,158 18,158 18,158 27,158 9,358 (8,642)(23,622)(37,602) ENDING FUND BALANCE 30,804 18,158 4,558 4,558 27,158 9,358 (8,642) (23,622) (37,602) (50,501) MINIMUM FUND BALANCE TARGETS 20% Following year's budget 10,923 10,720 10,760 10,760 10,760 10,800 10,996 11,196 11,400 10,608 Fund balance above (below) target 19,881 7,438 (6,202)(6,202)16,398 (1,442)(19,638)(34,818)(49,001)(61,109) Note: Target fund balance is 20% because revenues are collected monthly. Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 63 Cemetery Fund FUND DESCRIPTION The City owns and operates a municipal cemetery at 8151 Galpin Boulevard. This fund accounts for all revenues and expenses related to the cemetery. BACKGROUND In 2014, improvements were made to add approximately 300 additional plots. Cemetery operations had previously been accounted for in the City’s General Fund. SOURCES OF FUNDS The main source of funds is the sale of cemetery plots and internment fees. The fund also earns investment earnings on unspent balances. USES OF FUNDS Use of funds consist of maintenance and repair expenses and future capital projects for the property. GRAVE SALES – Coordinate selling of plots to the public. MAINTAIN VITAL STATISTICS DATA – Keep historical records of all burials. MAINTENANCE – Park maintenance staff maintains property and marks grave sites as needed. TRANSFERS No transfers are planned. All expenditures have been expensed directly in this fund. FUND BALANCE The fund balance is assigned to future expenditures for the Cemetery. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the on-going maintenance and repairs and for future capital expenses for the property. 2021 BUDGET INFORMATION • Repair existing foundations, monuments, markers that have settled or are in disrepair • Consider installing markers to identify currently unmarked occupied graves • Explore purchasing new cemetery records software CITY OF CHANHASSEN 2021 ANNUAL BUDGET 64 Cemetery Fund Five‐Year Financial Plan Fund 202 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Charges for services 12,550 8,950 3,700 3,700 3,700 5,700 5,700 5,700 5,700 5,700 Investment income 664 1,905 200 200 200 500 500 500 500 500 Contributions and donations ‐ 1,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL SOURCE OF FUNDS 13,214 11,855 3,900 3,900 3,900 6,200 6,200 6,200 6,200 6,200 USE OF FUNDS Administration Personnel Services ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Current Expense 1,397 2,190 2,000 2,000 2,000 2,300 2,500 2,625 2,756 2,894 Capital outlay ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 1,397 2,190 2,000 2,000 2,000 2,300 2,500 2,625 2,756 2,894 NET CHANGE IN FUND BALANCE 11,817 9,665 1,900 1,900 1,900 3,900 3,700 3,575 3,444 3,306 Beginning Fund Balance 37,226 49,043 58,708 58,708 58,708 60,608 64,508 68,208 71,783 75,227 ENDING FUND BALANCE 49,043 58,708 60,608 60,608 60,608 64,508 68,208 71,783 75,227 78,533 MINIMUM FUND BALANCE TARGETS 100% of following year's budget 2,190 2,000 2,300 2,300 2,300 2,500 2,625 2,756 2,894 3,039 Balance available for repairs & capita 46,853 56,708 58,308 58,308 58,308 62,008 65,583 69,027 72,333 75,494 Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 65 Cable Franchise Fund FUND DESCRIPTION The Cable Franchise Fund is a Special Revenue Fund to account for the revenues from cable franchise fees for the purpose of City communication efforts and broadcasting public City meetings. BACKGROUND The Cable TV Fund provides communication and education to residents via programming on Channel 107.2. Through this programming, the city is dedicated to improving public education and communication. SOURCES OF FUNDS Under the terms of the franchise agreement with Mediacom, the City receives a 5% franchise fee on cable TV revenues in the City of Chanhassen as compensation for the use of the City right of way. The Plan assumes revenues will decline slightly in the future. This assumes there will be some gain in subscribers with household growth offset by some loss in subscribers as streaming options become increasingly popular. The City will monitor trends and adjust the plan as necessary. The City continues to pursue adding other cable providers. The plan will not include an increase due to new providers until final agreements are in place. USES OF FUNDS Use of funds consist of expenditures related to the broadcast of City public meetings including staffing, current expenses and technology equipment. BROADCAST MEETINGS – All City Council and Planning Commission meetings are broadcast live on Channel 107.2, and posted on the City website for reviewing within 24 hours of each meeting. PUBLIC INFORMATION BOARD – Operate a bulletin board that advertises events and important information on behalf of the city, library, schools, and area non-profits. TRANSFERS No transfers are planned at this time. All expenditures have been expensed directly in this fund. FUND BALANCE The fund balance is assigned to future expenditures for the public communications. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the on-going communications operations and for future capital replacement of technology. 2021 BUDGET INFORMATION In 2020 the City pivoted to remote public meetings during the pandemic. The City received funding through the CARES Act to acquire technology to support remote public meetings. The City recognized the importance of technical support to implement effective use of this new technology. Funding for IT staff support of this function is not included in this fund but the 2021 General Fund budget includes funding for hiring an additional IT position. • Pursue franchise agreements with new providers • Monitor revenue trends • Revise plan for capital replacement CITY OF CHANHASSEN 2021 ANNUAL BUDGET 66 Cable TV Franchise Fee Fund Five‐Year Financial Plan Fund 210 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Other taxes ‐ franchise fees 230,980 185,181 188,000 188,000 188,000 185,000 175,750 166,963 158,614 150,684 Investment income 7,647 18,121 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 Contributions and donations ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL SOURCE OF FUNDS 238,627 203,302 191,000 191,000 191,000 188,000 178,750 169,963 161,614 153,684 USE OF FUNDS Administration Personnel Services 112,598 114,760 116,400 116,400 116,400 120,500 124,800 128,544 132,400 136,372 Current Expense 39,500 55,194 37,300 37,300 37,300 37,300 47,300 48,719 50,181 51,686 Capital outlay 7,941 60,383 15,000 15,000 15,000 15,000 42,000 25,000 25,000 44,000 TOTAL USE OF FUNDS 160,039 230,337 168,700 168,700 168,700 172,800 214,100 202,263 207,581 232,058 NET CHANGE IN FUND BALANCE 78,588 (27,035) 22,300 22,300 22,300 15,200 (35,350) (32,301) (45,967) (78,375) Beginning Fund Balance 489,493 568,081 541,046 541,046 541,046 563,346 578,546 543,196 510,896 464,929 ENDING FUND BALANCE 568,081 541,046 563,346 563,346 563,346 578,546 543,196 510,896 464,929 386,554 MINIMUM FUND BALANCE TARGETS 100% Following year's budget 230,337 168,700 172,800 172,800 172,800 214,100 202,263 207,581 232,058 218,700 Fund balance available for future capital & operating 372,346 390,546 390,546 390,546 364,446 340,933 303,315 232,871 167,854 Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 67 Grant Fund FUND DESCRIPTION The Grant Fund is a Special Revenue Fund to account for the revenues and expenditures associated with various federal, state, and other financial assistance programs. BACKGROUND This fund was created in 2020 to account for federal funding from the CARES Act to mitigate the impact of the COVID 19 pandemic. This fund will continue to exist to account for future grants not included in the operations and budget of another fund. SOURCES OF FUNDS The city may receive grant funds from various other government agencies. Grants may be accounted for in the City’s other funds if the practical. A portion of the CARES grant received to fund public safety employee expenses has been accounted for in the General Fund to appropriately match revenues and expenses. Currently, no grants are final for the upcoming budget and therefore none are included in the financial plan. As the city is awarded grants throughout the year, the budget is amended to reflect the additional total revenues and expense for each grant. USES OF FUNDS Use of funds consist of expenditures related grant agreements. TRANSFERS No transfers are planned at this time. All expenditures have been expensed directly in this fund. FUND BALANCE Grant expenditures and revenues will offset. If a local match is required the City may account for the local match in this fund or another fund. 2021 BUDGET INFORMATION There are no grants currently budgeted. The City does not budget for a grant until a grant has been awarded. if a grant is awarded during the year, a budget amendment will be prepared to increase revenues and expenditures as stated in the grant project budget. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 68 Grant Fund FiveYear Financial Plan Fund 212 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Investment income Intergovermental Federal CARES 1,835,887 1,527,335 1,527,335 Charges for services Other Transfer from other funds TOTAL SOURCE OF FUNDS 1,835,887 1,527,335 1,527,335 USE OF FUNDS Personnel Services 56,000 75,583 75,583 Current Expense 523,243 240,381 240,381 Capital Outlay (Equipment)222,800 177,527 177,527 Capital Improvements (Infrastructure)1,033,844 1,033,844 1,033,844 TOTAL USE OF FUNDS 1,835,887 1,527,335 1,527,335 NET CHANGE IN FUND BALANCE Fund Balance Beginning FUND BALANCE ENDING ADDITIONAL INFORMATION USE OF FUNDS BY FUNCTION General Government 1,427,187 1,275,342 1,275,342 Public Safety 110,700 58,847 58,847 Public Works & Engineering 2,000 Parks & recreation 27,000 28,187 28,187 Community Development 269,000 164,960 164,960 TOTAL USE OF FUNDS 1,835,887 1,527,336 1,527,336 CARES Grant All Funds Grant Fund 1,835,887 1,527,335 1,527,335 General Fund 143,000 451,552 451,552 Total CARES Grant All Funds 1,978,887 1,978,887 1,978,887 Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 69 Capital Projects Funds Five-Year Financial Plans Capital Projects Funds are governmental funds to account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds). This includes expenditures relating to capital projects and large capital outlay purchases. The City has several budgeted funds in this category. The Capital Project Funds use the modified accrual basis for both financial statement and budgeting purposes. Capital Replacement Fund The Capital Replacement Fund (Fund 400) is used to account for major capital purchases for governmental activities in the governmental funds. Enterprise equipment is not included in this fund. Capital expenditures in this fund include vehicles, equipment, technology, facilities renovation, and park facilities. This fund is proposed to be split into multiple funds in the future. Park Renovation Capital The Park Renovation Fund is used to account for replacement or repair of major park equipment and infrastructure. Park Development Capital The Park Development Fund is used to account for park dedication fees as required by the City ordinance. These funds are used to finance new park and trail improvements. Transit Station Assessment The Transit Assessment Fund (Fund 413) is used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. This fund will be closed at the end of 2020. Pavement Maintenance The Pavement Maintenance Fund (Fund 420) is used primarily to account for expenditures and revenues maintaining local roadways including seal coat, crack sealing, pavement marking, bridges, sidewalks and other right of way maintenance. TIF #11 Frontier Development #2 The Transit Assessment Fund (Fund 413) is used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. Improvement Construction Funds - improvements and additions to the City’s infrastructure. The City has three funds to account for local streets, County roads, and State roads. Pavement Management Program (PMP) Fund (Fund 601) is used primarily to account for expenditures and revenues of local street rehabilitation projects, including Municipal State Aid (MSA) eligible work. Improvements County Roads (Fund 605) is used to account for the revenues and expenditures for City improvement construction projects related to County Road construction projects. Improvements TH 101 (Fund 603) is used to account for the revenues and expenditures for street improvement projects excluding reconstruction projects and TH 101 projects. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 70 Capital Replacement Fund (Fleet, Equipment, Facilities, Technology, Parks Shelters) FUND DESCRIPTION The Capital Replacement Fund (Fund 400) is used to account for major capital purchases for governmental activities in the governmental funds. Enterprise equipment is not included in this fund. BACKGROUND This fund has been used as a combined capital fund for large purchases in fleet, equipment, technology, facilities, and other large governmental purchases. See below for planned changes to be considered for this fund. SOURCES OF FUNDS The principal source of revenue in this fund has been property tax levy, sale of replaced equipment, interest earned on cash balances in the fund. In certain years, the City has also transferred funds from the General Fund to provide additional funding. Shared equipment may have a share of funding provided from the Enterprise Funds. Proceeds from the issuance of certificates of indebtedness may also be used. USES OF FUNDS This fund includes capital equipment for the following: • Fleet vehicles and large equipment • Technology hardware purchases • Large software purchases • Facilities maintenance and replacement • Park facilities maintenance and replacement • Other capital expenditures in other departments In prior years, expenditures for some large operating expenses have also been included in this fund. For future years, these items should be included in operating budgets instead. This will require funding adjustments for those operating budgets. • Annual maintenance or hosted service agreements for software • Expenditures below the $10,000 capitalization threshold • Annual fire equipment replacement – group of items which are individually below capitalization threshold. DEBT The City prefers to fund capital equipment replacement on a pay-go basis. However, the City may issue certificates of indebtedness to fund larger purchases. Certificates are best used to fund an unusually high year of capital acquisitions to spread the cost over 3-5 years when spreading the purchases evenly over a number of years is not feasible. Construction of new facilities or major improvements to existing facilities with a life CITY OF CHANHASSEN 2021 ANNUAL BUDGET 71 greater than 15 years may be funded with G.O. bonds. If debt is issued, the repayment of bonds would be accounted for in debt service fund with the use of a property tax levy. TRANSFERS All expenditures have been expensed directly in this fund. Expenditures for capital assets shared with enterprise funds may be funded with a transfer from the enterprise funds in the future. One-time funding transfers from the General Fund surpluses have been made in previous years. A funding transfer is proposed of the remaining balance in the transit fund which can be closed at the end of 2020. Transfers of other available funds will also be considered. FUND BALANCE The fund balance is assigned to future expenditures for the public communications. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the on-going communications operations and for future capital replacement of technology. 2021 BUDGET INFORMATION For many years the annual property tax funding of this fund has not been increased. This has resulted in delayed replacement schedules and deferred maintenance. Lack of funding has also created an incomplete capital replacement plan. This has created a large future pressure on the capital replacement needs. The CIP proposes a facility study in 2022. The 2022 budget will need to consider a long-term plan to target resources to maintaining the City’s valuable assets. This capital slide was presented during the 2021 budget Council budget discussions. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 72 PROPOSED CHANGES TO THIS FUND Staff will be recommending a budget amendment to reorganize this fund into separate funds. This is a NET ZERO change to the City’s total budget. Regardless of the funds used, the level of investment would remain the same and the level of funding needed doesn’t change. What does change is the financial transparency and the long- term asset management tools. Consistent policies with regard to use of capital funds versus operating funds provides accurate and transparent financial reports and plans. It provides both Council and staff with the financial management tools for better decision-making to evaluate where investment is needed and how to best allocate available resources. REDISTRIBUTE EXPENDITURES (CURRENTLY IN THE EXISTING CAPITAL REPLACEMENT FUND) CAPITAL REPLACEMENT FUNDS OTHER FUNDS CURRENT CAPITAL REPLACEMENT FUND EXPENDITURES FLEET VEHICLE & EQUIPMENT CAPITAL FACILITIES CAPITAL TECHNOLOGY CAPITAL IT INTERNAL SERVICE GENERAL FUND or OTHER FUND Fleet Vehicles & Equipment Vehicles & Fleet Equipment > $10k Fire Gear Annual Replacement Annual Fire Gear to GF Other Dept Equipment Other Dept Equip >$10,000 Items <$10,000 to GF Facilities Improvements Facilities Improvements (excluding parks) Items <$10,000 to GF Park Facility Renovations Park Renovation Fund Hardware & Software Hardware & Software > $10k Items <$10k Software Annual Maintenance Annual Software Maintenance FUNDING TO BE REDISTRIBUTED Property Tax - Current 800,000 Redistribution Estimated (500,000) 125,000 175,000 None – Funding is in General Fund 200,000 Fund Balance Redistribution The current funding shortage will need to be addressed through a transfer of available funds from the General Fund or other Funds and future tax levy increases. Beginning Fund Balances will be redistributed -To be determined based on 5 year plans CITY OF CHANHASSEN 2021 ANNUAL BUDGET 73 What will this achieve? Targeted capital replacement funds give the Council and management a better view of replacement needs in key asset areas. This supports informed decisions to focus investment of limited resources in maintaining the City’s valuable assets for the future. • Focused Capital planning – what are the replacement schedules for vehicles, facilities and technology? • Best total economic decisions– separate funds allow for flexibility to delay or expedite the use of resources as situations arise. It also helps manage competing demands for resources. • Identify all funding strategies – targeted and focused allocation of resources and appropriate financing • Transparency & Consistency o How much is the City investing annual to maintain its assets? o Allocate costs to departments - how much does it cost to provide services? o Annual operating costs are in the operating budget o Capital investments are in the capital budget What issues remain? The current funding gap will still need to be addressed in a long-term funding plan. Delayed replacement and deferred maintenance pressures have compounded over time to create a demand. What needs to be done? Redistribute current funds in 2021 as a budget amendment – o create new capital funds o redistribute beginning fund balances from capital replacement fund o consider allocating available funds from surpluses in other funds o move expense budgets o Redistribute property tax revenue to the funds identified Address funding gap in 2022 budget – make a long-term plan for allocating existing resources and measured annual increases in property tax levy to avoid future spikes. Complete studies of existing assets - Identify complete list of upcoming maintenance and replacement needs • Facility Study • Fleet Study • Technology Study Complete 10-15 year replacement plans – include all assets Strategic planning for new Council priorities – funding plans for new Council priorities CITY OF CHANHASSEN 2021 ANNUAL BUDGET 74 Capital Equipment Replacement Fund Five‐Year Financial Plan Fund 400 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes 800,000 800,000 800,000 800,000 800,000 800,000 840,000 882,000 926,100 972,405 Investment income 12,583 32,045 15,588 15,588 15,588 10,000 ‐ ‐ ‐ ‐ Other Contributions and dona ‐ 2,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Refunds and reimbursem 30,298 24,978 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other 2,200 2,800 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sale of Capital Assets 58,458 25,698 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Transfers from Other Funds General Fund 565,059 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transit Station Capital ‐ ‐ ‐ 101,827 101,827 ‐ ‐ ‐ ‐ ‐ Perm Revolving Debt ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Utility Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ SOURCE OF FUNDS 1,468,598 888,021 835,588 937,415 937,415 830,000 860,000 902,000 946,100 992,405 USE OF FUNDS Current Expense Insurance Deductible 37,589 Technology Facilities Fire gear & Equipment 41,435 ‐ 45,000 45,000 45,000 40,000 46,300 51,300 52,250 53,000 Facility study ‐ ‐ ‐ ‐ ‐ ‐ 50,000 ‐ ‐ ‐ 79,024 ‐ 45,000 45,000 45,000 40,000 96,300 51,300 52,250 53,000 Capital Outlay Fleet 263,800 820,433 309,000 309,000 309,000 538,950 498,440 530,140 1,162,990 611,740 Equipment ‐ 232,126 ‐ ‐ ‐ ‐ 330,000 ‐ ‐ 30,000 Technology 174,814 251,274 296,150 296,150 296,150 234,600 364,850 285,900 253,950 201,900 Facilities 64,320 ‐ 243,900 243,900 243,900 123,000 (2,000) 348,800 25,500 29,175 Parks 67,136 ‐ 184,500 184,500 184,500 ‐ ‐ 30,000 ‐ ‐ USE OF FUNDS 570,070 1,303,833 849,050 849,050 849,050 896,550 1,383,890 1,267,440 1,546,940 978,815 FUND BALANCE Net Change 898,528 (415,812) (13,462) 88,365 88,365 (66,550) (523,890) (365,440) (600,840) 13,590 Beginning 1,076,081 1,974,609 1,558,797 1,558,797 1,558,797 1,647,162 1,580,612 1,056,722 691,282 90,442 Ending 1,974,609 1,558,797 1,545,335 1,647,162 1,647,162 1,580,612 1,056,722 691,282 90,442 104,032 MINIMUM TARGETS 35% Minimum 456,342 297,168 290,500 290,500 290,500 484,362 443,604 541,429 342,585 420,000 Above (below) target 1,518,267 1,261,630 1,254,835 1,356,662 1,356,662 1,096,250 613,118 149,853 (252,143) (315,968) Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 75 Park Renovation Fund FUND DESCRIPTION The Park Renovation Fund is used to account for replacement or repair of major park equipment and infrastructure. BACKGROUND This fund is for replacement and repair of parks equipment and infrastructure. This fund has not had a regular funding source. Some park building maintenance has been included in the Capital Replacement Fund. The resurfacing of park pavements have been included in the Pavement Management Fund. SOURCES OF FUNDS The principal source of revenue in this fund has been transfers of surplus funds from the General Fund and interest earned on cash balances in the fund. USES OF FUNDS Expenditures for replacement of playground equipment, picnic shelters, hockey rinks, skate park, bridges, fences & backstops. TRANSFERS No transfers are planned at this time. In the past there have been one-time funding transfers from the General Fund surpluses. FUND BALANCE The fund balance is assigned to future expenditures for the park replacement expenditures. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the following year’s capital replacement. 2021 BUDGET INFORMATION This fund does not have a regular funding source. Identified playground replacement for future years are unfunded in this plan. This has resulted in delayed replacement schedules and deferred maintenance. Lack of funding has also created an incomplete capital replacement plan. The 2022 budget will need to consider a plan to address both capital needs and a long-term plan to address the funding of replacing and maintaining the City’s assets. What needs to be done? • 2022 budget - address funding long-term funding plan • Complete 10-15 year replacement plan – include all assets • Park facilities – Decide to include park facilities in general facilities or in the park replacement fund CITY OF CHANHASSEN 2021 ANNUAL BUDGET 76 Park Renovation Fund Five‐Year Financial Plan Fund 401 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes ‐ ‐ ‐ ‐ ‐ ‐ 50,000 100,000 150,000 200,000 Investment income ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contributions and donations ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfer from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ General Fund 399,886 350,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Closed Bond Fund ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL SOURCE OF FUNDS 399,886 350,000 ‐ ‐ ‐ ‐ 50,000 100,000 150,000 200,000 USE OF FUNDS Current Expense 2,661 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Improvements Park Equipment Replacement ‐ 250,282 255,000 255,000 255,000 245,000 250,000 255,000 255,000 255,000 Park Shelter Replacement 30,000 Park resurfacing ‐ ‐ ‐ ‐ ‐ ‐ 90,000 ‐ ‐ 75,000 TOTAL USE OF FUNDS 2,661 250,282 255,000 255,000 255,000 245,000 340,000 285,000 255,000 330,000 FUND BALANCE Net change 397,225 99,718 (255,000) (255,000) (255,000) (245,000) (290,000) (185,000) (105,000) (130,000) Fund Balance ‐ Beginning ‐ 397,225 496,943 496,943 496,943 241,943 (3,057) (293,057) (478,057) (583,057) FUND BALANCE ‐ ENDING 397,225 496,943 241,943 241,943 241,943 (3,057) (293,057) (478,057) (583,057) (713,057) Historically, some park replacement has been funded from capital replacement fund and street revolving fund. This plan shows park renovation projects in this fund for transparency. Trail resurfacing would remain in the street revolving fund consistent with other pavement management activity. Note: This fund has been relying on one‐time funding. Future park replacements are unfunded. In order to complete renovations, a funding source would need to be identified. A $50,000 incremental annual increase has been factored in. It is not sufficient to fund annual projects at this point. Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 77 Park Development Fund FUND DESCRIPTION The Park Development Fund is used to account for park dedication fees as required by the City ordinance. These funds are used to finance new park and trail improvements. BACKGROUND This fund is for new park and trail infrastructure and amenities. SOURCES OF FUNDS The principal source of revenue in this fund is developer park dedication fees collected for parks, playgrounds, public open spaces and trails, The fund also receives interest earned on cash balances in the fund. USES OF FUNDS Expenditures for new park and trail infrastructure and amenities. The fund may not be used for park replacement. TRANSFERS No transfers are planned at this time. FUND BALANCE The fund balance is restricted to future expenditures for the park development projects. The City will maintain a fund balance in this account at a level to provide cash flow sufficient to fund the following year’s capital replacement. 2021 BUDGET INFORMATION Funding has been included for the Arboretum Trail and Hwy 41 Underpass Cost Share with Carver County. The project included funding from 2020 and was amended in 2021 for additional costs. The County has provided a five year financing agreement for the additional costs for the City. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 78 Park Development Fund Five‐Year Financial Plan Fund 410 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Park Development Fees 584,555 614,586 ‐ ‐ 28,000 30,000 30,000 30,000 30,000 30,000 Investment income 26,647 56,222 50,000 50,000 50,000 ‐ ‐ ‐ ‐ ‐ Contributions and donations ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Refunds and reimbursements 55,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other ‐ 1,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfer from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ General Fund ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sources of Funds 666,202 671,808 50,000 50,000 78,000 30,000 30,000 30,000 30,000 30,000 USE OF FUNDS: Current Expense 43,341 9,611 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Improvements Park Development 1,114,495 348,916 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Picnic Tables / Benches ‐ ‐ 10,000 10,000 10,000 ‐ ‐ ‐ ‐ ‐ Trees ‐ ‐ 15,000 15,000 15,000 ‐ ‐ ‐ ‐ ‐ Chanhassen Nature Preserve Trail ‐ ‐ 150,000 150,000 150,000 ‐ ‐ ‐ ‐ ‐ Arboretum Trail & Hwy 41 Underpass ‐ ‐ 1,200,000 1,200,000 1,200,000 96,310 96,310 96,310 96,310 96,310 Bandimere Park Picnic Shelter ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 640,000 Bandimere Park Sport Court ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 245,000 Rec Center Fenced Dugouts & backstop ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 150,000 Lake Ann Ballfield LED Light ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1,000,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 1,157,836 358,527 1,375,000 1,375,000 1,375,000 96,310 96,310 96,310 96,310 2,131,310 NET CHANGE IN FUND BALANCE (491,634) 313,281 (1,325,000) (1,325,000) (1,297,000) (66,310) (66,310) (66,310) (66,310) (2,101,310) Beginning Fund Balance 1,716,043 1,224,409 1,537,690 1,537,690 1,537,690 240,690 174,380 108,070 41,760 (24,550) Ending Fund Balance 1,224,409 1,537,690 212,690 212,690 240,690 174,380 108,070 41,760 (24,550) (2,125,860) Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 79 Transit Assessment Fund FUND DESCRIPTION The Transit Assessment Fund (Fund 413) is used to account for the special assessment revenues and interfund loan repayment for project Special Assessments related to the Dinner Theater Transit Station in TIF #10. This is the non-TIF funding portion of the project. BACKGROUND In 2013, a project in TIF #10 to rehabilitate the Dinner Theater Transit Station included a special assessment as a funding source. The fund received an interfund loan from the Water Fund to fund cost of the project until the special assessments were collected. The assessments have been received and the interfund loan was repaid in 2019. The fund will be closed at the end of 2020. The balance in the fund is special assessment revenue for interest collected over the life the assessment. SOURCES OF FUNDS The final assessment was received in 2019. In 2020 the only revenue will be the investment earnings on cash balance in the fund. USES OF FUNDS The final payment to repay the interfund loan was made in 2019. The fund will be closed at the end of 2020. TRANSFERS In the year end action to close the fund, Council will consider the transfer of the remaining cash balance to the Capital Replacement Fund as proposed in the 2021 budget process. The plan shows the transfer in both funds as a budget amendment to be approved. FUND BALANCE The fund balance is assigned to future expenditures for capital projects. At the end of the year 2020 the fund will be closed and the balance will be zero. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 80 Transit Station Assessment Fund Five‐Year Financial Plan Closed fund at the end of 2020.Fund 413 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Special assessments 137,238 131,329 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Investment income ‐ 3,442 1,000 1,000 1,000 ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sources of Funds 137,238 134,771 1,000 1,000 1,000 ‐ ‐ ‐ ‐ ‐ USE OF FUNDS Transfer to other Fund Water Fund 7,223 9,453 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Replacement Fund ‐ ‐ ‐ 101,827 101,827 ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 7,223 9,453 ‐ 101,827 101,827 ‐ ‐ ‐ ‐ ‐ FUND BALANCE Net Change 130,015 125,318 1,000 (100,827) (100,827) ‐ ‐ ‐ ‐ ‐ Beginning (154,506) (24,491) 100,827 100,827 100,827 ‐ ‐ ‐ ‐ ‐ FUND BALANCE ENDING (24,491) 100,827 101,827 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 81 Pavement Maintenance Fund FUND DESCRIPTION The Improvement County Road Projects Fund (Fund 420) is used to account for the revenues and expenditures for City improvement construction projects related to maintenance projects to extend the life of the existing street system for the City and smaller roadway, right of way and traffic control improvements. BACKGROUND This fund was established to centralize the financing of major mid-life street maintenance and other smaller roadway, right of way and traffic control improvements. This provides greater flexibility in funding maintenance and smaller improvement activities for the most effective use of resources. The many maintenance active funded are pavement crack sealing seal coating, and striping. In addition to street maintenance activities, small right of way replacements (i.e. sidewalks, curb and gutter replacement) are accounted for in this fund. The street rehabilitation projects remain in the Improvement Capital Projects funds. Routine street maintenance activities remain in the General Fund. SOURCES OF FUNDS The principal source of revenue will be property tax levy. If the plan identifies that there is surplus available fund balance, a project may include use of fund balance as a source. The fund will also have a small amount of investment interest. This will contribute to available fund balance for cash flow. USES OF FUNDS Project expenditures will include crack sealing, seal coating, pavement marking, sidewalk maintenance and other right-of-way maintenance. TRANSFERS None planned. FUND BALANCE The fund balance is assigned to future expenditures in this fund. The fund will maintain a fund balance at a minimum of 35% of the following year’s budgeted expenditures to provide cash flow plus contingency for future maintenance. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 82 Pavement Maintenance Fund Five‐Year Financial Plan Fund 420 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes 93,000 93,000 93,000 93,000 93,000 353,000 363,590 374,498 385,733 397,305 Intergovernmental MSA Maintenance 301,740 301,539 328,627 328,627 328,627 ‐ ‐ ‐ ‐ ‐ Investment income 6,232 16,118 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Refunds and reimbursements 4,411 38 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfer from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sources of Funds 405,383 410,695 421,627 421,627 421,627 353,000 363,590 374,498 385,733 397,305 USE OF FUNDS: Current Expenditures Roadway preventive maintenance 367,776 385,755 393,000 393,000 393,000 353,000 353,000 353,000 353,000 353,000 Sealcoat Crack Sealing Pavement marking ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Right of Way maintenance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Bridges ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Park resurfacing ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 367,776 385,755 393,000 393,000 393,000 353,000 353,000 353,000 353,000 353,000 NET CHANGE IN FUND BALANCE 37,607 24,940 28,627 28,627 28,627 ‐ 10,590 21,498 32,733 44,305 Beginning Fund Balance 299,503 337,110 362,050 362,050 362,050 390,677 390,677 401,267 422,765 455,497 Ending Fund Balance 337,110 362,050 390,677 390,677 390,677 390,677 401,267 422,765 455,497 499,802 35% Minimum Cashflow 123,550 123,550 123,550 123,550 123,550 Actuals 2020 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 83 Pavement Management Program (PMP) Fund FUND DESCRIPTION The Pavement Management Program Fund (Fund 601) is used primarily to account for expenditures and revenues of local street rehabilitation projects, including Municipal State Aid (MSA) eligible work. BACKGROUND This fund has not previously been included in the budget process outside of the Capital Improvement Plan (CIP) process. Some estimates were made to integrate CIP information into an annual budget document format. Additionally, this fund is being shown for the purposes of illustration of different available strategies. The strategies will be discussed at a future work session with Council for input and direction. In the year 2020, several major changes collided to impact this fund at the same time. This is the first year of the new funding source from franchise fees which provided the funding to significantly increase the volume of projects in this fund. The pandemic resulted in funding shortages from MSA revenue which put a freeze on MSA advance funding affecting the cash flow of the fund. The larger volume of special assessments also affected the cash flow of the fund. And finally, the Council was sensitive to the hardships that could be created by adding a large number of special assessments for road projects when residents were feeling a great deal of economic uncertainty due to the pandemic. This five year budget plan will benefit Council and Staff to continue to evaluate, communicate and respond to the current situation as well as prepare the City for stability and financial resiliency for the future. SOURCES OF FUNDS The principal source of revenue is utility franchise fees, property tax levy, and intergovernmental funds from MSA. Franchise Fees In 2018 Council approved to begin a utility franchise fee to be dedicated to this fund to provide funding to expand street rehabilitation of the City’s aging infrastructure. Collections began in 2019. The CIP was adjusted to invest the franchise fees into additional street improvement projects. With a large volume of projects, the amount assessed for property owners’ 40% share has also grown significantly. MSA In July of 2020, funding for MSA was suddenly and drastically reduced due to the pandemic. The City had relied on advance funding of MSA which is currently not available. The change had to be addressed during the construction season while some projects had already been awarded and some had been bid and were about to be awarded. Council reviewed several options and analysis. Decision was made to postpone several projects to 2021 and beyond. Revisions to the 2020 and 2021 CIP project budgets were made. This plan attempts to reflect those changes although changes to budgets that crossed years and projects that were part of a combined CIP budget were somewhat fluid. The plan will be reviewed and revised as necessary with new information. Special Assessment Financing Projects in this fund have special assessments as portion of the revenues for the project. It is the City’s policy to assess 40% of the street portion of the cost of reconstruction projects in the City’s annual street improvement CITY OF CHANHASSEN 2021 ANNUAL BUDGET 84 program to benefiting property owners. The remaining 60% is paid by all property owners through the City’s other available revenue sources. Property owners may elect to pay assessments over a number of years (typically 8-10 years). When property owners elect to pay the assessments over time, the City must finance that portion of the project cost either by using available funds or by issuing bonds. The City has historically, financed the 40% assessed portion on a pay-go basis. The annual repayments of special assessment receivables from prior year projects provided funding for the current 40% assessed portion. With the larger volume of the street reconstruction projects, the assessed totals are significantly more than the payments coming in. The growing receivable balance restricts the City’s funds to finance a receivable rather than investing in street reconstruction. This plan demonstrates it is not financially sustainable to continue to finance the receivable on a pay-go basis. The following chart illustrates how much property tax levy annually is required to finance special assessments on a pay-go basis. If the City bonds for special assessments, these revenues could be directed to fund improvements. Council decided not to use of special assessment bonds in July 2020 to address the immediate issue. This plan seeks to add additional clarity to illustrate the City’s available funds from assessment repayment revenue. An optional version of the plan has been prepared with bonding for review and discussion during the 2022 budget process. USES OF FUNDS Project expenditures will include engineering, construction and Right-of Way (ROW). Project budgets for the purposes of this fund were developed from the CIP and from Council actions on project approvals. Occasionally, there are costs associated with design and planning for projects that do not go forward or other costs that are incurred after projects have been completed for which there is no remaining project funding sources. The plan includes an annual budgeted use of fund balance for these expenses. Repaid S/A 265,000 Repaid S/A 402,400 Repaid S/A 590,460 Repaid S/A 733,810 Repaid S/A 890,240 Property Tax, 930,000 Property Tax, 930,000 Property Tax, 929,540 Property Tax, 826,190 Property Tax, 709,760 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 1800000 2021 Budget 2022 2023 2024 2025 Revenue Required to Finance New Assessements Each Year Cash Available Repaid S/A Property Tax CITY OF CHANHASSEN 2021 ANNUAL BUDGET 85 TRANSFERS In the past, utility infrastructure was accounted for in the fund and the utility funds transferred funds to pay for the infrastructure. Beginning in 2020 the utility infrastructure will be accounted for directly in the utility funds and no transfers will be necessary. This provides clarity for both the capital and enterprise funds. PROJECT ACCOUNTING The City will maintain a project accounting system which will account for the balances of each project within the fund. Each project will have a budget from the CIP with sources of funds (revenues) equal to uses of funds (expenditures) for the life of the project. Most street improvement projects have a small percentage of expenses in the year before and the year after the project construction year. For CIP and budget purposes the project budget will be shown in the year of construction as a total. For large project which are constructed over multiple years, the budget will be shown with an estimate budget split between years. The project accounting system will provide a reconciliation of current projects in process. FUND BALANCE The fund balance is assigned to future expenditures for projects. Each project will have a budgeted with revenues equal to expenditures for the life of the project. The fund will maintain a fund balance to provide reasonable cash flow for the design and planning of projects before revenue sources are collected. Cash flow for each project will be determined on a project basis. Additionally, the fund balance will be maintained at a level to finance the following year’s budget as a contingency for unexpected revenue changes or project costs changes. As evidenced by the sudden change to the MSA program in 2020, an adequate fund balance is required to give the City the time and ability to adjust to changes to remain financially resilient. There may be one or two year fund balance fluctuations in projections in the future years due as project sizes vary annually. The fund balance available should be evaluated as a long- term trend and strategy. 2021 BUDGET INFORMATION City has historically used this fund finance the future assessments. As special assessment payments are received from prior projects, fund balance is replenished and available to be either finance future assessments or it may be reinvested into future projects. This graphic illustrates the options for using RSAF fund balance. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 86 The City may determine to use bonds to finance future special assessments. The future pledged assessments would be accounted for in the debt service fund for the bond. This is a fiscally appropriate use of bonds which matches the revenue source payment stream to the debt repayment stream. This would make the funds in the PMP Fund available to fund other project costs currently. The City has approximately 10 years of special assessment revenues that would continue to be received from prior assessments committed to this fund. The funding would phase out over that time. The following charts demonstrates the growth in the special assessment receivable balance. if the City continues to self-fund special assessment receivables the City would need to invest nearly $7m by 2025 to finance special assessments. Alternatively, the new assessments could be financed with G.O. Assessment debt. Debt payments of principal and interest would be structured to match incoming revenue of special assessment principal and interest without any additional property tax investment by the City. Project Funding Utilities Collector Roads MSA Roads - 60% All Property Owners Franchise Fees RSA Fund or other City Funds Property Taxes Roads - 40% Directly Benefiting Property Owners Special Assessment paid over 8-10 yrs - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 2018 2019 2020 2021 2022 2023 2024 2025 Special Assessment Receivable New Assessment Added Existing SA Receivable This fund has been used to be the financing source Option to use this fund to reduce property tax instead CITY OF CHANHASSEN 2021 ANNUAL BUDGET 87 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 88 Special Assessment Revolving Fund Pavement Management Program (PMP) Five‐Year Financial Plan (No Bonding)Fund 601 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Property taxes 384,838 381,223 728,523 728,523 728,523 930,000 930,000 930,000 930,000 930,000 Other taxes ‐ franchise fees 1,731,528 1,731,528 1,618,113 1,864,000 1,882,640 1,901,466 1,920,481 1,939,686 Intergovernmental MSA Curent Year Allowance 320,525 1,045,247 985,881 985,881 985,881 1,193,056 1,398,000 1,439,940 1,483,138 1,527,632 MSA Advanced/Carryforward from PY 1,653,789 ‐ ‐ 584,789 ‐ ‐ 1,200,000 (1,200,000) Taxes & MSA 705,363 1,426,470 5,099,721 3,445,932 3,332,517 4,571,845 4,210,640 4,271,406 5,533,619 3,197,318 Special assessments Repayments 462,425 595,324 460,000 460,000 460,000 265,000 208,000 177,000 126,000 88,000 NEW Special assessments Repaym ‐ ‐ ‐ ‐ ‐ ‐ 194,400 413,460 607,810 802,240 Special assessments Repayments 462,425 595,324 460,000 460,000 460,000 265,000 402,400 590,460 733,810 890,240 Bond Proceeds ‐ Special Assmts ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Investment income 52,617 54,461 25,000 25,000 25,000 45,000 19,407 14,611 12,556 4,636 Transfer from other funds General fund ‐ 496,459 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Water fund 144,003 578,477 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sewer fund 21,742 258,810 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Surface Water Management 187,398 469,451 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Sources of Funds 1,573,548 3,879,452 5,584,721 3,930,932 3,817,517 4,881,845 4,632,447 4,876,477 6,279,985 4,092,194 USE OF FUNDS: Capital Improvements City Funded 1,710,263 3,168,738 3,424,980 2,633,857 2,633,857 4,718,000 3,452,000 3,562,000 5,512,000 2,572,000 Assessed Project Costs 250,000 316,383 697,520 165,000 165,000 1,440,000 1,660,000 1,520,000 1,560,000 1,600,000 TOTAL USE OF FUNDS 1,960,263 3,485,121 4,122,500 2,798,857 2,798,857 6,158,000 5,112,000 5,082,000 7,072,000 4,172,000 FUND BALANCE Net Change (386,715) 394,331 1,462,221 1,132,075 1,018,660 (1,276,155) (479,553) (205,523) (792,015) (79,806) Beginning Fund Balance 2,190,540 1,803,825 2,198,156 2,198,156 2,198,156 3,216,816 1,940,661 1,461,108 1,255,585 463,570 ENDING FUND BALANCE 1,803,825 2,198,156 3,660,377 3,330,231 3,216,816 1,940,661 1,461,108 1,255,585 463,570 383,764 TARGET FUND BALANCE 50% cashflow 1,399,429 1,399,429 3,079,000 3,079,000 3,079,000 2,556,000 2,541,000 3,536,000 2,086,000 2,127,720 Available for future projects 404,397 798,728 581,377 251,231 137,816 Below Fund Balance Target (615,339) (1,079,892) (2,280,415) (1,622,430) (1,743,956) Actuals 2020 Budget 2021 Budget Projected Under this plan, an average $1m of tax revenues annually needed to finance long‐term receivable for special assessments This plan requires additional tax levy to meet fund balance policy. In four years this plan's current funding results in fund balance near zero. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 89 Pavement Management Program (PMP) Five‐Year Financial Plan (No Bonding)Fund 601 2018 2019 Original Amended Estimate 2022 2023 2024 2025 Actuals 2020 Budget 2021 Budget Projected Additional Supporting Detail Information Special Assessment Receivable Balances Special Assessment ‐ deferred Balance 1,355,169 1,388,121 1,388,121 1,388,121 1,188,121 2,418,121 3,762,121 4,822,121 5,814,121 Annual Payments ‐ principal payments (283,431) (300,000) (300,000) (365,000) (210,000) (172,000) (150,000) (106,000) (75,000) New Assessments 316,383 697,520 165,000 165,000 1,440,000 1,660,000 1,520,000 1,560,000 1,600,000 New Assessments ‐ principal payments (144,000) (310,000) (462,000) (618,000) Special Assessment ‐ ending deferred Balance 1,388,121 1,785,641 1,253,121 1,188,121 2,418,121 3,762,121 4,822,121 5,814,121 6,721,121 Net new SA 1,440,000 2,956,000 4,166,000 5,264,000 6,246,000 Net existing S 978,121 806,121 656,121 550,121 475,121 Special assessments Repayments Special assessments Repayments Principal 382,425 515,324 365,000 365,000 365,000 210,000 172,000 150,000 106,000 75,000 Interest 80,000 80,000 95,000 95,000 95,000 55,000 36,000 27,000 20,000 13,000 NEW Special assessments Repayments Principal ‐ ‐ ‐ ‐ ‐ ‐ 144,000 310,000 462,000 618,000 Interest ‐ ‐ ‐ ‐ ‐ ‐ 50,400 103,460 145,810 184,240 Special assessments Repayments 462,425 595,324 460,000 460,000 460,000 265,000 402,400 590,460 733,810 890,240 Intergovernmental ‐ MSA MSA Maintnence Allowance ‐ ‐ ‐ ‐ ‐ 298,264 348,000 358,440 369,193 380,269 MSA Construction Allowance 320,525 923,324 985,881 985,881 985,881 894,792 1,050,000 1,081,500 1,113,945 1,147,363 MSA P/Y unspent available ‐ 121,923 584,789 ‐ ‐ 584,789 ‐ ‐ ‐ ‐ MSA advance net change ‐ ‐ 1,069,000 ‐ ‐ ‐ ‐ ‐ 320,525 1,045,247 2,639,670 985,881 985,881 1,777,845 1,398,000 1,439,940 1,483,138 1,527,632 Capital Improvements City Funded:1,710,263 3,168,738 Minnewashta ‐ MSA 1,016,500 1,016,500 1,016,500 975,000 ‐ ‐ ‐ ‐ Lake Lucy MSA 344,800 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Downtown Signal Controller 40,000 ‐ ‐ 80,000 40,000 40,000 ‐ ‐ Galpin Blvd Imp ‐ MSA ‐ ‐ ‐ ‐ ‐ ‐ 3,000,000 ‐ Lyman Blvd Improvements ‐ MSA/Fund balance ‐ ‐ ‐ 1,503,000 172,000 172,000 172,000 172,000 TH 41 & 82nd Signal ‐ ‐ ‐ ‐ 160,000 ‐ ‐ Lake Lucy ‐ MSA ‐ ‐ ‐ ‐ 1,020,000 ‐ ‐ ‐ Market Blvd ‐ MSA ‐ ‐ ‐ ‐ ‐ 910,000 ‐ ‐ Lake Lucy Ped Crossing‐MSA (carryforward)300,000 417,357 417,357 ‐ ‐ ‐ ‐ ‐ Neighborhood Streets 523,680 ‐ ‐ 2,160,000 2,220,000 2,280,000 2,340,000 2,400,000 Other project carryforwards TBD 1,200,000 1,200,000 1,200,000 ‐ ‐ ‐ ‐ ‐ City funded projects 1,710,263 3,168,738 3,424,980 2,633,857 2,633,857 4,718,000 3,452,000 3,562,000 5,512,000 2,572,000 Assessed Project Costs: Neighborhood Streets ‐ Assesse 250,000 316,383 349,120 ‐ ‐ 1,440,000 1,480,000 1,520,000 1,560,000 1,600,000 Minnewashta ‐ Assessed 165,000 165,000 165,000 ‐ ‐ ‐ ‐ ‐ Lake Lucy ‐ Assessed 183,400 ‐ ‐ ‐ 180,000 ‐ ‐ ‐ Assessed Project Costs:250,000 316,383 697,520 165,000 165,000 1,440,000 1,660,000 1,520,000 1,560,000 1,600,000 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 90 TIF District #11 Frontier 2 Redevelopment District TIF DISTRICT DESCRIPTION This district was established in 2017 as a Redevelopment District, pursuant to M.S. 469.174 Subd. 10a for the purpose of enabling redevelopment of certain property within the Chanhassen Downtown Redevelopment Project Area. BACKGROUND The district was created to facilitate the redevelopment of three parcels known as the former Frontier property into 134 market rate apartments and 19,000 square feet of retail, as well as the construction of public improvements adjacent to the site. The maximum duration of the district is 25 years after receipt of the first tax increment. TIF DISTRICT IMPORTANT INFORMATION Type of district Redevelopment Plan Approved Date September 11, 2017 Certification Date Pay 2018 Base Value Original Market value $2,193,800 Original Tax Capacity $43,126 Converted to current class rates $30,024 Minimum assessed value / Tax capacity Apartments $21,400,000 Retail $2,160,000 Fiscal Disparities Inside the district First Increment Receipted Date 2020 Maximum Duration 25 Expected Decertification Date 2045 Interfund loan authorized, if needed Authorized for up to $50k from revolving debt fund plus 4% interest if fund had a negative balance in the future CITY OF CHANHASSEN 2021 ANNUAL BUDGET 91 The original budget approved in the TIF plan is shown below. The plan authorizes TIF notes to finance the project costs. SOURCES OF FUNDS The principal source of revenue tax increment. The fund also receives investment earnings on cash balances. USES OF FUNDS Developer Site Improvements - The City has a developer pay-go note to reimburse the developer for site improvements and interest from 95% of available tax increment. The developer has agreed to a minimum property value assessment. The improvements were completed for a total of $1.3m and the payments on the note began in 2020. Based on the minimum assessment and estimate tax rates, it is estimated that the developer agreement will be paid in full by 2026. Developer Special Assessment payments for Public Improvements – The developer has agreed to a special assessment of $2.1m to be paid over 10 years to fund a portion of an improvement project for Market Boulevard. The City has agreed to use available tax increment in the TIF Fund to reimburse the developer for its special assessment payments. The improvement project will be accounted for in the Improvement Capital Fund. The project is estimated to be $3.1m with the balance of the project to be funded from other City revenue sources (MSA) in the City’s capital fund. Bonds will be issued to finance the special assessment over 10 years with the assessment payments to fund the debt service. TRANSFERS No transfers are planned at this time. FUND BALANCE The fund balance is restricted to future TIF eligible expenditures. Expenditures will not exceed tax increment for the life of the project. Any unspent fund balance at the end of the district will be required to be returned as excess TIF. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 92 Frontier Development ‐ TIF 11 Fund Fund 480 Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Tax Increment 230,000 230,000 230,000 280,000 285,600 291,312 297,138 303,081 Investment income Other Transfer from other funds Sources of Funds ‐ ‐ 230,000 230,000 230,000 280,000 285,600 291,312 297,138 303,081 USE OF FUNDS Current Expense ‐ 570 5,000 5,000 5,000 5,000 Debt Service TIF Pay Go Note ‐ Public Improvem ‐ ‐ 218,500 218,500 218,500 266,000 271,320 276,746 282,281 287,927 TIF Pay Go Note ‐ Site Improvements 43,776 14,857 15,154 TOTAL USE OF FUNDS ‐ 570 223,500 223,500 223,500 271,000 271,320 320,522 297,138 303,081 FUND BALANCE Net Change ‐ (570) 6,500 6,500 6,500 9,000 14,280 (29,210) ‐ ‐ Beginning Fund Balance ‐ ‐ (570) (570) (570) 5,930 14,930 29,210 ‐ ‐ ENDING FUND BALANCE ‐ (570) 5,930 5,930 5,930 14,930 29,210 ‐ ‐ ‐ Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 93 Improvements - County Road Projects Fund FUND DESCRIPTION The Improvement County Road Projects Fund (Fund 605) is used to account for the revenues and expenditures for City improvement construction projects related to County Road construction projects. BACKGROUND This fund was established specifically for projects related to Lyman Boulevard. The surplus from earlier projects has provided an available fund balance of approximately $400,000 which has been carried since 2009. In the future, this fund will be used for all street improvement construction projects (excluding street reconstruction projects) and the City will use project accounting within the fund to account for each project. At the end of each project, project expenditures will be reconciled to sources of funds and the budget. Any balances will be identified as available fund balance for future projects in the plan. SOURCES OF FUNDS The principal source of revenue will be intergovernmental revenue from State, County and State MSA funds. Enterprise funds will provide funding for utility infrastructure. If the plan identifies that there is surplus available fund balance, a project may include use of fund balance as a source. The fund will have non-project revenue from investment interest and other miscellaneous revenue. These will contribute to available fund balance for cash flow. USES OF FUNDS Project expenditures will include engineering, construction and Right-of Way (ROW). Occasionally, there are costs associated with design and planning for projects that do not go forward or other costs that are incurred after projects have been completed for which there is no remaining project funding sources. The plan includes an annual budgeted use of fund balance for these expenses. TRANSFERS The City’s portion of the funding for any utility assets will be funded from transfers from the Enterprise Funds. PROJECT ACCOUNTING The City will maintain a project accounting system which will account for the balances of each project within the fund. Each project will have a budget from the CIP with sources of funds (revenues) equal to uses of funds (expenditures) for the life of the project. Most street construction projects have a small percentage of expenses in the year before and the year after the project construction year. For CIP and budget purposes the project budget will be shown in the year of construction as a total. For large project which are constructed over multiple years, the budget will be shown with an estimate budget split between years. The project accounting system will provide a reconciliation of current projects in process. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 94 FUND BALANCE The fund balance is assigned to future expenditures for projects. Each project will have a budgeted with revenues equal to expenditures for the life of the project. The fund will maintain a fund balance to provide reasonable cash flow for the design and planning of projects before revenue sources are collected. Cash flow for each project will be determined on a project basis. The projects with large intergovernmental revenue sources will include a plan for timely reimbursement and/or advances for cash flow of project costs. Enterprise transfers will be made at the beginning of the construction of the project for cash flow purposes and will be adjusted at the end of the project based the actual cost of the project for water, sanitary sewer, and storm sewer improvements. 2021 BUDGET INFORMATION The 2021 CIP represents the total project budget for Lyman Boulevard improvements. Design and engineering began in 2020 and is included under the project budget. The plan as shown includes two projects. The CIP includes a future project for Galpin Improvements which has been included in this fund. For the current Lyman Boulevard project, design began in 2020 and construction will complete in 2021. The project is being completed in cooperation with Carver County. City will manage the project but the majority of the expenses will be reimbursed by the County. The City of Chanhassen cost will be funded by use of MSA. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 95 Improvement Capital CSAH Roads Fund Fund 603 Five‐Year Financial Plan 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Intergovernmental State ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ County ‐ ‐ ‐ ‐ ‐ 8,959,000 ‐ ‐ 7,000,000 ‐ Investment income 6,557 5,171 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contributions and donations 6,784 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers from other funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ SOURCE OF FUNDS 13,341 5,171 ‐ ‐ ‐ 8,959,000 ‐ ‐ 7,000,000 ‐ USE OF FUNDS Capital Improvements Lyman Blvd Improvements 324,069 25,601 ‐ ‐ ‐ 8,959,000 ‐ ‐ ‐ ‐ Galpin Blvd Imp ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 7,000,000 ‐ USE OF FUNDS 324,069 25,601 ‐ ‐ ‐ 8,959,000 ‐ ‐ 7,000,000 ‐ FUND BALANCE Net Change (310,728) (20,430) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Beginning 492,408 181,680 161,250 161,250 161,250 161,250 161,250 161,250 161,250 161,250 FUND BALANCE ENDING 181,680 161,250 161,250 161,250 161,250 161,250 161,250 161,250 161,250 161,250 Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 96 TH 101 Improvement Construction Fund FUND DESCRIPTION The TH 101 Improvement Construction Fund (Fund 605) is used to account for the revenues and expenditures for the project to reconstruct TH101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). BACKGROUND This fund was established in 2017. The TH 101 reconstruction is a multi-year project. Construction began in 2020 and will complete in 2021. The project is being completed in cooperation with MnDOT and Carver County since the TH 101 is currently under MnDOT jurisdiction and the roadway will be turned back to Carver County upon the completion of the proposed improvements. The City is the fiscal agent for the project so the total project will be paid by the City but the majority of the expenses will be reimbursed by the State and the County. The City of Chanhassen cost is associated with the trunk sanitary sewer and watermain construction. Funding will come from the City’s Enterprise Funds and has been included in the utility rate study. The total project budget was included in the CIP in the years 2019, 2020 & 2021. 2019 2020 2021 Total Project Budget MnDOT & Carver County 8,000,000 15,000,000 15,000,000 $38,000,000 City of Chanhassen Enterprise Funds - Water 500,000 500,000 1,000,000 City of Chanhassen Enterprise Funds - Sewer 500,000 500,000 1,000,000 Total Project 8,000,000 16,000,000 16,000,000 $ 40,000,000 SOURCES OF FUNDS The principal source of revenue will be intergovernmental revenue from MnDOT and Carver County. USES OF FUNDS Expenditures will include engineering, construction and Right-of Way (ROW). TRANSFERS The City’s portion of the funding will be from transfers from the Enterprise Funds. Transfers will be completed at the end of the project based the actual cost of the project for water and sanitary sewer improvements. FUND BALANCE The fund balance is restricted to future expenditures for the project. Revenues will equal expenditures for the life of the project and the fund balance will end at zero. 2021 BUDGET INFORMATION The 2021 CIP represents 50% of the total budget. The unspent portion of the project budget from prior year will be carried forward for use in 2021. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 97 Improvement Construction Fund TH101 Five‐Year Financial Plan Fund 605 2018 2019 Original Amended Estimate 2022 2023 2024 2025 SOURCE OF FUNDS Intergovernmental 900,403 4,503,721 15,000,000 15,000,000 15,000,000 15,000,000 ‐ ‐ ‐ ‐ State County Investment income 17,823 41,440 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other 14,400 2,400 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers from other funds Water Fund ‐ ‐ 500,000 500,000 500,000 500,000 ‐ ‐ ‐ ‐ Sewer Fund ‐ ‐ 500,000 500,000 500,000 500,000 ‐ ‐ ‐ ‐ SOURCE OF FUNDS 932,626 4,547,561 16,000,000 16,000,000 16,000,000 16,000,000 ‐ ‐ ‐ ‐ USE OF FUNDS Current Expenses 129,604 1,865,967 ‐ 75,666 75,666 ‐ Capital Improvements 777,930 2,658,940 16,000,000 16,000,000 16,000,000 16,000,000 ‐ ‐ ‐ ‐ TOTAL USE OF FUNDS 907,534 4,524,907 16,000,000 16,075,666 16,075,666 16,000,000 ‐ ‐ ‐ ‐ FUND BALANCE Net Change 25,092 22,654 ‐ (75,666) (75,666) ‐ ‐ ‐ ‐ ‐ Beginning Fund Balance 27,920 53,012 75,666 75,666 75,666 ‐ ‐ ‐ ‐ ‐ FUND BALANCE ENDING 53,012 75,666 75,666 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Actuals 2020 Budget Projected 2021 Budget CITY OF CHANHASSEN 2021 ANNUAL BUDGET 98 Debt Service Funds Five-Year Financial Plans Debt Service Funds account for the accumulation of resources for the payment of general long-term debt principal and interest. The City maintains individual debt service funds for each bond issue. The City has established annual financial plans for all general obligation bond funds. The Permanent Revolving debt Fund is an accumulation of surplus funds from closed bonds. The City will address allocation of the amount available in this fund to other funds during the 2022 budget process. The Debt Funds use the modified accrual basis for both financial statement and budgeting purposes. Debt Service Funds Permanent Revolving Debt (closed bonds) G.O. Bond Funds: 2009A G.O. Refunding Bonds 2010A G.O. Library Bonds 2016A G.O. Refunding Bonds CITY OF CHANHASSEN 2021 ANNUAL BUDGET 99 Permanent Revolving Debt Fund FUND DESCRIPTION The Debt Service Funds are used to account for the accumulation of resources for and the payment of interest, principal and related costs on general long term debt. The funds are restricted for debt service use until the debt has matured. BACKGROUND Permanent Revolving Debt – This fund is used to account for excess resources from matured bond issues. These funds are no longer restricted for debt service use. The funds are now undesignated reserve funds available for the City. The Council may direct use of these resources to any fund. SOURCES OF FUNDS Investment earnings are earned on cash balances held in the fund. USES OF FUNDS There is no remaining debt service in this fund. TRANSFERS In 2020, approximately $35,000 will be transferred to the G.O. Library Refunding Bond fund at the end of the year to fund the remaining deficit balance in the fund to close the fund after the bonds were fully called. This allowed the City to eliminate the remaining annual property tax levy in the Library bonds fund for 2021. FUND BALANCE The fund balance is assigned to future expenditures in the debt service funds. The City Council may change the assignment of these funds to any City purpose as the bonds have fully matured. Future Budget Consideration As the end of 2020, the fund is estimated to have approximately $743,000 in undedicated cash reserves. The Council has discussed various uses in the capital project funds. The funds may be redirected by a budget amendment in 2021 or through the 2022 budget process. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 100 Permanent Revolving Debt Fund Fund 300 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Special Assessments 393 373 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Investment earnings 12,781 30,161 7,000 7,000 ‐ ‐ ‐ ‐ ‐ ‐ Sources of Funds 13,174 30,534 7,000 7,000 ‐ ‐ ‐ ‐ ‐ ‐ USE OF FUNDS: Current Expense General Government 8,914 79,921 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service Principal ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Interest & paying agent fees ‐ ‐ ‐ ‐ ‐ ‐ Transfer to Other funds Library Fund Debt Service 35,000 35,000 TOTAL USE OF FUNDS 8,914 79,921 ‐ 35,000 35,000 ‐ ‐ ‐ ‐ ‐ NET CHANGE IN FUND BALANCE 4,260 (49,387) 7,000 (28,000) (35,000) ‐ ‐ ‐ ‐ ‐ Beginning Fund Balance 823,951 828,211 778,824 778,824 778,824 743,824 743,824 743,824 743,824 743,824 Ending Fund Balance 828,211 778,824 785,824 750,824 743,824 743,824 743,824 743,824 743,824 743,824 Deferred Special Assessments Receivable Principal ‐ deferred 8,718 8,718 8,718 8,718 8,718 8,718 8,718 8,718 8,718 8,718 Why are these deferred? Need to research No outstanding debt. Actuals 2020 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 101 2009A G.O. Refunding Bonds Fund FUND DESCRIPTION The Debt Service Funds are used to account for the accumulation of resources for and the payment of interest, principal and related costs on general long term debt. The funds are restricted for debt service use until the debt has matured. BACKGROUND The debt in this fund is fully matured and the balance is excess resources from the matured bond issue. These funds are no longer restricted for debt service use. The funds are now undesignated reserve funds available for the City. The Council may direct use of these resources to any fund. SOURCES OF FUNDS Investment earnings are earned on cash balances held in the fund. USES OF FUNDS There is no remaining debt service in this fund. TRANSFERS When the funds are redirected to another City purpose the funds will be transferred out. FUND BALANCE The fund balance is assigned to future expenditures in the debt service funds. The City Council may change the assignment of these funds to any City purpose as the bonds have fully matured. Future Budget Consideration As the end of 2020, the fund is estimated to have approximately $440,000 in undedicated cash reserves. The Council has discussed various uses in the capital project funds. The funds may be redirected by a budget amendment in 2021 or through the 2022 budget process. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 102 2009A G.O. Refunding Bonds Fund 368 Five-Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes - - - - - - - - - - Special Assessments - - - - - - - - - - Investment earnings 12,154 29,061 - - - - - - - - Sources of Funds 12,154 29,061 - - - - - - - - USE OF FUNDS: Current Expense General Government 380,250 - - - - - - - - - Debt Service Principal - - - - - - - - - - Interest & paying agent fees - - - - - - - - - - Transfer to other funds - - - - - - - - - - TOTAL USE OF FUNDS 380,250 - - - - - - - - - NET CHANGE IN FUND BALANCE (368,096) 29,061 - - - - - - - - Beginning Fund Balance 780,018 411,922 440,983 440,983 440,983 440,983 440,983 440,983 440,983 440,983 Ending Fund Balance 411,922 440,983 440,983 440,983 440,983 440,983 440,983 440,983 440,983 440,983 Deferred Special Assessments Receivable Principal 311,122 311,122 311,122 311,122 311,122 311,122 311,122 311,122 No Oustanding Debt Actuals 2020 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 103 2010A G.O. Library Refunding Bonds Fund FUND DESCRIPTION The Debt Service Fund was used to account for the accumulation of resources for and the payment of interest, principal and related costs on the general long term debt issued to finance the construction of the library building. The funds were restricted for debt service use until the debt has matured. BACKGROUND In 2020 the bonds were callable and the fund had accumulated enough nearly enough cash reserves to pay off the bonds and the final interest. The City committed the remaining amount from the Permanent Revolving Debt Fund and the bonds were called in December 2020. The fund will be closed at the end of the year and the remaining deficit will be transferred in. SOURCES OF FUNDS The fund at a property tax debt levy and Investment earnings are earned on cash balances held in the fund. USES OF FUNDS Principal, interest and fiscal agent fees on the debt. TRANSFERS In 2020, approximately $35,000 will be transferred from the Permanent Revolving Debt Fund at the end of the year to fund the remaining deficit balance in the fund to close the fund after the bonds were fully called. This allowed the City to eliminate the remaining annual property tax levy in the Library Bonds Fund for 2021. FUND BALANCE The fund balance will be zero at the close of the year. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 104 2010A G.O. Library Refunding Bonds Fund 368 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes 461,297 459,512 457,412 457,412 457,412 ‐ ‐ ‐ ‐ ‐ Special Assessments ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Investment earnings 6,992 17,285 8,811 8,811 8,811 ‐ ‐ ‐ ‐ ‐ Transfer from other fund Permanent Revolving Debt Fund ‐ ‐ ‐ 35,000 35,000 ‐ ‐ ‐ ‐ ‐ Sources of Funds 468,289 476,797 466,223 501,223 501,223 ‐ ‐ ‐ ‐ ‐ USE OF FUNDS: Current Expense General Government 3,682 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service Principal 370,000 390,000 400,000 1,240,000 1,240,000 ‐ ‐ ‐ ‐ ‐ Interest & paying agent fees 55,355 43,955 32,105 41,195 41,195 ‐ TOTAL USE OF FUNDS 429,037 433,955 432,105 1,281,195 1,281,195 ‐ ‐ ‐ ‐ ‐ NET CHANGE IN FUND BALANCE 39,252 42,842 34,118 (779,972) (779,972) ‐ ‐ ‐ ‐ ‐ Beginning Fund Balance 697,878 737,130 779,972 779,972 779,972 ‐ ‐ ‐ ‐ ‐ Ending Fund Balance 737,130 779,972 814,090 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Outstanding Bonds Principal 1,630,000 1,240,000 840,000 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Actuals 2020 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 105 2016A G.O. Refunding Bonds Fund FUND DESCRIPTION The Debt Service Fund was used to account for the accumulation of resources for and the payment of interest, principal and related costs on the general long term debt issued to finance the construction of the public works facility. The funds are restricted for debt service use until the debt has matured. BACKGROUND In 2016 the City refunded the G.O. Debt for the public work facility with refunding bonds. SOURCES OF FUNDS The fund at a property tax debt levy and Investment earnings are earned on cash balances held in the fund. USES OF FUNDS Principal, interest and fiscal agent fees on the debt. TRANSFERS No transfers are planned currently. FUND BALANCE The fund balance is restricted for payment of debt service until the bonds are fully matured. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 106 2016A G.O. Refunding Bonds Fund 370 Five‐Year Financial Plan 2021 2018 2019 Original Amended Estimate Budget 2022 2023 2024 2025 SOURCE OF FUNDS General property taxes 470,400 475,800 480,600 480,600 480,600 479,800 483,840 482,213 485,520 487,410 Special Assessments ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Investment earnings 21,119 9,874 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Transfers from other Funds 107,148 ‐ ‐ ‐ ‐ ‐ Sources of Funds 598,667 485,674 480,600 480,600 480,600 479,800 483,840 482,213 485,520 487,410 USE OF FUNDS: Current Expense General Government ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Service Principal ‐ 300,000 345,000 345,000 345,000 360,000 370,000 385,000 395,000 410,000 Interest 118,305 113,357 102,875 102,875 102,875 92,300 81,350 70,025 58,325 48,300 Paying agent fees 475 475 475 475 475 475 475 475 Transfers to Other Funds 5,290,000 ‐ TOTAL USE OF FUNDS 5,408,305 413,357 447,875 447,875 447,875 452,775 451,350 455,025 453,325 458,300 NET CHANGE IN FUND BALANCE (4,809,638) 72,317 32,725 32,725 32,725 27,025 32,490 27,188 32,195 29,110 Beginning Fund Balance 5,331,655 522,017 594,334 594,334 594,334 627,059 654,084 686,574 713,762 745,957 Ending Fund Balance 522,017 594,334 627,059 627,059 627,059 654,084 686,574 713,762 745,957 775,067 Outstanding Bonds Principal 4,805,000 4,475,000 4,130,000 4,130,000 4,130,000 3,770,000 3,400,000 3,015,000 2,620,000 2,210,000 Final Maturity 2/1/2030 Actuals 2020 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 107 Enterprise Funds Five-Year Financial Plans Enterprise Funds account for business-type activities. These activities provide services where most of the costs are recovered through user fees and charges. The City has three Enterprise Funds. The Enterprise Funds use the accrual basis of accounting for financial statement purposes. For budget purposes the funds use the accrual basis except for capital assets and debt payments which are budgeted on a modified accrual basis within each finance plan. Depreciation is noted at the bottom of the finance plans. Water Fund - receives its revenues from charges to all property owners to provide water utilities, fund operations and maintenance and capital improvements. Sewer Fund - receives its revenues from charges to all property owners to provide sewer utilities, fund operations provided by MCES and maintenance and capital improvements. Surface Water Management Fund - receives its revenues from charges to all property owners to fund water quality projects, operations and maintenance, and capital improvements. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 108 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 109 TABLE OF CONTENTS INTRODUCTION .......................................................................................................... 2 RATE SETTING POLICIES .......................................................................................... 3 METHODOLOGY AND ASSUMPTIONS ....................................................................... 3 WATER FUND .............................................................................................................. 4 SEWER FUND ............................................................................................................. 8 STORM WATER FUND ............................................................................................... 10 CASH RESERVES ...................................................................................................... 11 COMMUNITY COMPARISON ...................................................................................... 13 PUTTING IT ALL TOGETHER: SAMPLE BILLS ........................................................... 15 DEVELOPMENT FEES ................................................................................................ 15 SUMMARY .................................................................................................................. 20 Appendix A – Capital Improvement Plans Water Fund Capital Improvement Plan Sanitary Sewer Fund Capital Improvement Plan Storm Water Fund Capital Improvement Plan Appendix B – Projections Water Fund Projections Sanitary Sewer Fund Projections Storm Water Fund Projections CITY OF CHANHASSEN 2021 ANNUAL BUDGET 110 INTRODUCTION The goal of a rate study is to ensure the long-term financial health of the utility enterprise funds. Toward this end, the City of Chanhassen conducts an annual update to its utility rate study. This rate study provides a recommendation for the 2021 user rates and development fees of the water, sanitary sewer, and storm water utilities. The City has two types of development fees: the first are water and sewer hook-up fees that are paid based on a properties SAC units as determined by the Metropolitan Council, and a storm water area charge that is paid based on net developable acreage. This year’s rate study reviews each utility fund to ensure that the recommended rates and fees will be adequate to support all operations and capital costs in 2021 and into the future. This report details the findings and the recommendations for each utility, provides an estimated 2021 utility bill for a sample homeowner and a business, and reviews development fees. To date, the utility funds have been well managed and have adequate cash reserves. However, each utility is facing unique challenges that are now putting upward pressure on rates. Water Fund – several wet years have depressed water revenues. The City’s existing rate structure promotes water conservation and thus generates higher fees for irrigation than indoor water use. Recent wet years with less irrigation disproportionately affect revenue under the current rate structure. Sewer Fund – the single biggest expense in the sewer fund is the Metropolitan Council Environmental Services (MCES) disposal fees. Those fees will increase 18.9% between 2020 and 2021 putting financial pressure on the utility’s revenues to match the increased expense. Storm Water Fund – The City is committed to adequately maintaining its stormwater ponds and other related infrastructure and is planning to add $350,000 per year to its capital expenditures beginning in 2021. To address these financial challenges, Ehlers provides the following recommendations for annual increases to utility rates and development fees. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 111 Table 1. Proposed Rate Increases Utility Fee Projections 2019 Study Projected Annual Increases 2020 Study 2021 Increase Future Years Water 5.00% 5.00% 5.00% Sewer 5.00% 5.35% 5.35% Storm Water 4.00% 36.00% 6.00% Development Fee Projections 2019 Rate Study 2020 Rate Study Water 3.50% 3.50% Sewer 0.00% 0.00% Storm Water 2.00% 2.00% As detailed on pages 5-6, we further recommend changing the water rate structure to reduce revenue volatility due to levels of precipitation. RATE SETTING POLICIES The City of Chanhassen has used the following policies to guide its rate setting practices: 1. The City intends for growth to pay for its supporting infrastructure through the collection of hook -up fees. We have quantified the capital costs associated with growth, including 50% of the debt service for the newest water treatment plant, and established hook-up fees that cover those costs. 2. The City will maintain reserves in its utility funds in an amount equal to 50% of annual operating expenses plus 10% of accumulated depreciation . METHODOLOGY AND ASSUMPTIONS As part of this year’s study, Ehlers prepared a 10 -year cash flow projection for the water , sewer and storm water utility funds through the year 20 30. This projection examines anticipated cash flows in future years and estimate s the user rate increases necessary to meet all financial obligations of the utility funds while maintaining adequate cash reserves . The cash flow analysis method determines future revenue requirements by incorporating operating and maintenance expenses, transfer payments, current and future debt service and anticipated future capital projects. We also include future growth estimates in the model. The primary financial inputs in the development of the analysis were the C ity’s audited financial statements, budget documents, annual water billing data for 2016, and the City’s latest Capital Improvement Plan. The City elected to use billing data from 2016 because water consumption that year was relatively moderate and consist ent with the trend for water use shown in Figure 3. The cashflow projections include the following assumptions: CITY OF CHANHASSEN 2021 ANNUAL BUDGET 112 • 3-4% annual inflation on operating costs. • 4% annual inflation on capital expenses. • 5% annual inflation on MCES disposal charges. • Growth as 80 new residential units for 2020, 130 new residential units per year for 2021-2024, then 120 new residential units per year thereafter and 25 new commercial SAC units per year for 2021-2030. • Water use for existing residential customers and irrigation meters is 96.5% of 2016 water consumption. Water use for multifamily and commercial customers is at 98.5% of 2016 consumption. Usage was reduced slightly from 2016 levels to reflect the fact that across the metro area water consumption has been declining. • For future growth users, we assumed water use equal to 50 gallons per person per day and 2 persons per new household. Engineers typically estimate 72 gallons per person per day for water demand and we conservatively assumed less than that so as not to overestimate revenues. We did not assume any future water use from new commercial development. Funding capital improvements for a growing community as well as replacing aging utility infrastructure drive the ne ed for adequate utility revenue. City staff developed a 10 -year Capital Improvement Plan for each utility (See Appendix A). All capital costs listed in Appendix A are in today’s dollars. The costs were then inflated 4% annually as shown at the bottom of the table. The capital costs in the cashflow projections in Appendix B use the inflated costs. WATER FUND The rate study proposes a 5% annual water revenue increase in 2021 and continuing annually thereafter. The recommended revenue increase is consistent with last year’s rate study. However, this study is also recommending changes to the rate structure in 2021 intended to reduce revenue volatility. The 5% revenue increase in 2021 and beyond will help pay for the City’s projected investment in expanding and improving the water system as well as water projects completed as part of the Street Improvement Program. Between 2021 and 2030, the City plans to spend $20.7 million on capital improvements (in inflated dollars) from the water utility fund (see Appendix A). Of that amount, the rate study anticipates the need to finance $13.7 million. The chart below outlines some of the major water system capital projects in the City’s water capital improvement plan. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 113 Table 2. Water Utility Major Capital Improvements Major Projects Year Amount (Today’s Dollars) Average Debt Service Annually $2,900,000 Street Improvement Program Annually $450,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr 2020-2021 $1,000,000 Low Zone 1M Gal. Elevated Storage Tank 2025 $2,600,000 New Wells 2025 and 2029 $2,600,000 Lower Bluff Creek Trunk Utility Improvements 2025 $1,100,000 Capital and annual debt expenditures comprise 70% of the total cash expenditures in the Water Fund in 2021 as shown in Figure 3. These are fixed costs, regardless of annual fluctuations in consumption, and therefore the revenue stream needs to be reliable from year to year. Figure 1. 2021 Water Expenditures (Excluding Depreciation) As rainfall has increased (see Figure 1), the City has been pumping less water (see Figure 2) and water revenues have not experienced the slow but steady increase that prior rate studies had projected. For example, in 2019 revenues actually declined $177,598 from the prior year despite 5% rate increases and new development connecting to the system. In fact, the last two rainy summers have resulted in water revenue shortfalls of over $500,000 from past projections. Operating (excl. depreciation) 30% Capital 30% Debt 40% 2021 Water Expenditures CITY OF CHANHASSEN 2021 ANNUAL BUDGET 114 Figure 2. Rainfall in the Twin Cities 1998 – 2019 Figure 3. Water Pumped in the City of Chanhassen 2009-2019 The goals for this year’s rate study were to increase water revenues by 5% in 2021 to keep pace with the needs of the Water Fund and to derive more revenue from indoor water use to become less dependent on irrigation consumption. To achieve these goals, we are recommending changes to the water rate structure: primarily expanding the base usage tier and proposing more consistent residential tier breaks . The current rate structure is shown in Table 2 and the proposed changes are shown in Table 3. 0 5 10 15 20 25 30 35 1998199920002001200220032004200520062007200820092010201120122013201420152016201720182019Rainfall in Inches May -September - 200,000,000 400,000,000 600,000,000 800,000,000 1,000,000,000 1,200,000,000 1,400,000,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Water Pumped in Gallons CITY OF CHANHASSEN 2021 ANNUAL BUDGET 115 Table 2. Current Rate Structure and 2020 Fee Schedule Table 3. Proposed Rate Structure and 2021 Fee Schedule The proposed 2021 rate structure increases the gallons allowed in Tiers 2 and 3. In addition it provides for larger tiers for the commercial and industrial customers. This will assist small businesses Flat Rates All Users Minimum Charge $14.34 Usage Rates Residential/Comm./Irrigation 0-6,000 gallons $1.34 6,001-24,000 gallons 2.70 24,001-48,000 gallons 3.54 48,001-99,000 gallons 4.13 > 99,001 gallons 5.24 Multi-Family All Usage, per 1,000 gallons $2.70 Flat Rates All Users Minimum Charge $15.06 Usage Rates Residential/Irrigation 0-15,000 gallons $2.20 15,001 - 30,000 gallons 3.40 30,001 - 60,000 gallons 4.04 60,001 - 90,000 gallons 4.50 > 90,001 gallons 5.50 Commercial 0-50,000 gallons $2.20 50,001 - 100,000 gallons 3.40 100,001 - 150,000 gallons 4.04 150,001 - 200,000 gallons 4.50 > 200,001 gallons 5.50 Multi-Family All Usage, per 1,000 gallons $2.92 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 116 by helping to reduce their utility bill. The financial impact of the proposed changes on sample residential utility customers is shown below in Table 4. Table 4. Impact on Quarterly Residential Water Bills. Overall, the proposed changes to the tier structure are still intended to increase revenues 5% from 2020 to 2021. The rate study is projecting 5% increases to the proposed 2021 rates in 2022 and beyond. SEWER FUND The driving factors in setting future sewer rates are anticipated MCES disposal charge increases and the City’s planned capital costs. The MCES disposal charge represents 50% of the operating expenses within the Sewer Fund as shown in Figure 4. The city has been informed that there will be a 18.9% increase for 2021. This follows a 9.7% increase from 2019 to 2020. Type Low Medium High Very High Sample Usage 10,000 15,000 24,250 212,500 Base Fee 15.06$ 15.06$ 15.06$ 15.06$ Tier 1 22.00 33.00 33.00 33.00 Tier 2 - - 31.45 51.00 Tier 3 - - - 121.20 Tier 4 - - - 135.00 Tier 5 - - - 673.75 Total Water Bill 37.06$ 48.06$ 79.51$ 1,029.01$ $ Increase/(Decrease) 3.88$ 1.38$ 7.64$ 67.70$ over 2020 Existing Rates Recommended 2021 Rates & Tier Breaks RESIDENTIAL ACCOUNTS CITY OF CHANHASSEN 2021 ANNUAL BUDGET 117 Figure 4. 2021 Sewer Expenditures (Excluding Depreciation) Between 2021 and 2030, the City plans to spend $12.6 million on capital improvements (in inflated dollars) from the sewer utility fund, a 12% increase over the prior year’s rate study. Of that amount, the rate study anticipates the need to finance $8.35 million. The chart below outlines some of the major water system capital projects in the City’s sewer capital improvement plan. Table 6. Sewer Utility Major Capital Improvements A detailed list of the capital improvements is in Appendix A. If actual capital costs or MCES disposal charges increase further in the future, higher annual rate increases will be required. Many of these potential future costs (i.e. rising construction costs and MCES disposal charges) are outside of the City’s immediate control. The proposed sewer rates are shown in Table 7 below. The recommended sewer rate increase of 5.35% in 2021 is higher than the previous rate studies’ 5% projected increase and reflects the increases in the MCES disposal charges plus planned capital costs. Other Operating 18% Capital 29% Debt 3% MCES 50% Project Year Amount (Today’s Dollars) Average Debt Service Annually $460,000 Street Improvement Program Annually $225,000 Inflow and Infiltration Abatement Annually $200,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) 2020/2021 $1,000,000 2010 MUSA Sanitary Lift Station 2023 $950,000 Lower Bluff Creek Trunk Utility Improvements 2025 $1,800,000 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 118 Table 7. Proposed Sewer Rates STORM WATER FUND Managing storm water is a significant and increasingly complex mandate imposed on cities by the state. Meeting new storm water requirements is expensive and is putting pressure on all cities to increase storm water rates. In addition, the City’s storm water system of pipes and ponds is aging and requires additional maintenance as reflected in two changes to the Storm Water Fund this year. First, the 2021 budget includes a $100,000 increase in operating costs. Second, the City has determined it needs to increase its pond maintenance by $3.5 million over the next ten years. Therefore, the storm water capital improvement plan in Appendix A includes $350,000 per year for additional storm water maintenance beginning in 2021. Between 2021 and 2030, the City plans to spend $17.7 million on capital improvements (in inflated dollars) from the storm water utility fund. Of that amount, the rate study anticipates the need to finance $9.8 million. The major projects within the Storm Water fund are outlined in the following table. Table 8. Storm Water Utility Major Capital Improvements Actual Actual Proposed Quarterly Rates 2019 2020 2021 2022 2023 2024 2025 Flat Rates All Users Minimum Charge $31.50 $33.09 $34.86 $36.73 $38.69 $40.76 $42.94 Usage Rates All Users >6000 gallons $5.12 $5.38 $5.67 $5.97 $6.29 $6.63 $6.98 Project Year Amount Storm Water Pond Improvements Annually $300,000 Additional Storm Water Pond Maintenance Annually $350,000 Street Improvement Program Annually $500,000 Street Sweeper 2023 $310,000 Christmas Lake Channel Stabilization 2024 $200,000 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 119 In order to fund the additional maintenance and capital expense, the City will need to generate more storm water revenue. We propose a 36% increase in 2021 followed by more moderate 6% annual increases thereafter. This percentage increase translates into the rates shown in Table 9 below. Table 9. Proposed Storm Water Rates CASH RESERVES Cash balances in the utility funds serve several purposes. Adequate cash balances provide the needed cashflow for the city during potential seasonal mismatches between revenues and expenses. In addition, the City needs to have cash on hand as of December 31 each year to make its February bond payments. Appendix B is the 10-year cash flow analyses for the City’s utility funds. The cash flow analysis for each fund calculates the user rate revenue increases necessary to meet the estimated annual expenses of the utility and maintain a minimum recommended reserve level (“Target Working Capital”). The following graphs show the projected year end cash balance in each utility fund as compared to the Target Working Capital. For the water and sewer funds, the Target Working Capital equals 50% of annual operating expenses (excluding depreciation) plus 10% accumulated depreciation. The following graphs show that the City is projected to meet its goals for cash reserves for each utility. Actual Actual Proposed Quarterly Rates 2019 2020 2021 2022 2023 2024 2025 Flat Rates Residential Base Charge $14.88 $15.62 $21.24 $22.52 $23.87 $25.30 $26.82 Commercial/Industrial Base Charge $28.99 $30.44 $41.40 $43.88 $46.51 $49.31 $52.26 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 120 Figure 4. Projected Cash Balance in the Water Fund Figure 5. Projected Cash Balance in the Sewer Fund 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Water Fund Projected Cash Balances Target Working Capital Actual Working Capital 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Sewer Fund Projected Cash Balances Target Working Capital Actual Working Capital CITY OF CHANHASSEN 2021 ANNUAL BUDGET 121 Figure 6. Projected Cash Balance in the Storm Water Fund For the Storm Water Fund, the Target Working Capital was established at $1,000,000 in 2016 and inflated 4% annually to keep up with anticipated construction costs. Because the City is expecting more routine capital expenditures within the fund, beginning in 2022 we are recommending that the formula for Target Working Capital switch to equal 50% of operating plus the next year’s debt service. This explains the 2022 dip in Target Working Capital in the graph in Figure 6. COMMUNITY COMPARISON Each community has different demands on its utility systems that make it unique – different growth patterns, groundwater sources, soil conditions, usage patterns and infrastructure. Therefore, one should set rates based on documented need, as the City of Chanhassen does through its annual rate study. Nevertheless, it is informative to know how the City’s rates and charges compare to other developing communities with similar characteristics – namely the KFS communities Chanhassen has previously identified as well as its neighbors. Figure 7 shows a comparison of Chanhassen’s proposed 2021 charges to a 2020 bill of neighboring communities for an example residential customer who uses 26,000 gallons of water and sewer. Figure 8 shows the same for each KFS city. 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Storm Water Fund Projected Cash Balances Target Working Capital Actual Working Capital CITY OF CHANHASSEN 2021 ANNUAL BUDGET 122 Figure 7. Quarterly Bill Comparison of Neighboring Communities Figure 8. Quarterly Bill Comparison of KFS Communities CITY OF CHANHASSEN 2021 ANNUAL BUDGET 123 PUTTING IT ALL TOGETHER: SAMPLE BILLS The chart below shows sample bills for a residential and commercial customer throughout the period of the analysis. Table 10. Sample Quarterly Utility Bill for a Residential and Commercial Customer DEVELOPMENT FEES The pace of City growth has a great impact on the utility fees collected, the hook-up revenues, and storm water area charges. The rate study assumes there will be 80 new residential units constructed for 2020, 130 new units annually from 2021 through 2024, and 120 units per year thereafter. In addition to the residential growth, 25 SAC units per year are assumed to come from new commercial development and irrigation meters. These assumptions align with City staff expectations for the period. The rate study recommends increases for hook-up fees to balance the need to keep development fees competitive in the marketplace while also covering the City’s growth-related infrastructure costs. Actual Actual 2019 2020 2021 2022 2023 2024 2025 Residential Property Water (26,000 gallons/quarter)74.33$ 78.06$ 81.96$ 86.06$ 90.36$ 94.88$ 99.63$ Sewer (26,000 gallons/quarter) 133.90 140.69 148.22 156.15 164.50 173.30 182.57 Storm Water 14.88 15.62 21.24 22.52 23.87 25.30 26.82 Total Quarterly Utility Bill 223.11$ 234.37$ 251.42$ 264.73$ 278.73$ 293.48$ 309.02$ Total Annual Utility Bills 892.44$ 937.48$ 1,005.69$ 1,058.91$ 1,114.92$ 1,173.92$ 1,236.08$ $ Increase/(Decrease)11.26 17.05 13.30 14.00 14.75 15.54 5.0% 7.3% 5.3% 5.3% 5.3% 5.3% Commercial Property Water (50,000 gallons/quarter) 156.33$ 164.20$ 172.41$ 181.03$ 190.08$ 199.59$ 209.57$ Sewer (50,000 gallons/quarter) 256.78 269.81 284.24 299.45 315.47 332.35 350.13 Storm Water (Classified 6 w/1 acre) 122.63 128.76 175.11 185.62 196.76 208.56 221.08 Total Quarterly Utility Bill 535.74$ 562.77$ 631.76$ 666.10$ 702.31$ 740.50$ 780.78$ Total Annual Utility Bills 2,142.95$ 2,251.08$ 2,527.05$ 2,664.40$ 2,809.22$ 2,962.01$ 3,123.10$ $ Increase/(Decrease)27.03 68.99 34.34 36.21 38.20 40.27 % Increase/(Decrease)5.0% 12.3% 5.4% 5.4% 5.4% 5.4% Proposed Quarterly Bills Utility Rates CITY OF CHANHASSEN 2021 ANNUAL BUDGET 124 Table 11. Proposed Increases to Water and Sewer Hook-up Fees Projected Hook-Up Fee Increases 2019 Study 2020 Study Water 3.50% 3.50% Sewer 0.00% 0.00% Storm Water 2.00% 2.00% The proposed water and sewer development fees for a single-family home are listed in the chart below. Table 12. Proposed Water and Sewer Hook-Up Fees The city also applies a Storm Water Area Charge when land is platted to pay for off-site storm water improvements. Most developments receive a credit for a portion of this charge when completing identified on-site improvements that reduce water run-off and improve water quality. Staff estimates the average credit is about 50%. The fees, before the credit, are listed in the chart below and are proposed to increase 2% annually. Table 13. Proposed Storm Water Area Charge Charge Per Acre 2020 (Before Credits) Proposed 2021 (Before Credits) Single Family $ 8,490 $ 8,659 Townhouse $15,252 $15,557 Apartment Complex/ High Density $15,252 $15,557 Commercial $32,159 $32,802 Industrial $22,015 $22,455 The City requested Ehlers to provide a community comparison of hook-up fees and area charges for three sample developments: 1. A single-family home located on 1/3 net developable acre; 2. A 100-unit multifamily development on 4 net developable acres; and 3. A 130,000 square foot industrial development with 34 SAC units on 8 net developable acres. Single Family Home Development Fees 2020 2021 2022 2023 2024 2025 City WAC Fees 5,582 5,777 5,979 6,189 6,405 6,629 City SAC Fees 1,611 1,611 1,611 1,611 1,611 1,611 City Surcharge 75 75 75 75 75 75 TOTAL 7,268 7,463 7,665 7,875 8,091 8,315 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 125 The comparison was made with both neighboring communities and the City’s identified KFS cities and is shown graphically in the following charts. The comparison assumes developers receive a 50% credit on their storm water area charge. Figure 9. Utility Development Fees on a Single-Family Home in Neighboring Communities Figure 10. Utility Development Fees on a Single-Family Home in KFS Communities CITY OF CHANHASSEN 2021 ANNUAL BUDGET 126 Figure 11. Utility Development Fees for a 100-Unit Multifamily Project in Neighboring Communities Figure 12. Utility Development Fees for a 100-Unit Multifamily Project in KFS Communities CITY OF CHANHASSEN 2021 ANNUAL BUDGET 127 Figure 13. Utility Development Fees for an Industrial Development in Neighboring Communities Figure 14. Utility Development Fees for an Industrial Development in KFS Communities CITY OF CHANHASSEN 2021 ANNUAL BUDGET 128 SUMMARY The utility funds have been well managed and have adequate cash reserves. However, each utility is facing unique challenges putting upward pressure on rates. To address these challenges, Ehlers makes the following recommendations for annual increases to utility rates and development fees. Table 14. Proposed Rate Increases Utility Fee Projections 2019 Study Projected Annual Increases 2020 Study 2021 Increase Future Years Water 5.00% 5.00% 5.00% Sewer 5.00% 5.35% 5.35% Storm Water 4.00% 36.00% 6.00% Hook-Up Fee Projections 2019 Rate Study 2020 Rate Study Water 3.50% 3.50% Sewer 0.00% 0.00% Storm Water 2.00% 2.00% In addition, we are recommending changes to the water rate structure starting in 2021 to stabilized revenue during years of high precipitation. While the percentage rate increase will vary from one customer to the next depending on individual consumption, the proposed 2021 rates as a whole are designed to generate 5% more revenue than the prior year. The proposed rate increases accommodate the City’s commitment to funding street reconstruction projects, expand and maintain the systems, and maintain adequate cash reserves. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 129 Appendix A – Capital Improvement Plans Water Fund Capital Improvement Plan Sanitary Sewer Fund Capital Improvement Plan Storm Water Fund Capital Improvement Plan CITY OF CHANHASSEN 2021 ANNUAL BUDGET 130 City of Chanhassen, MN Utility Rate Study Water System Capital Improvement Program 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 OPERATING PROJECTS SCBA Equipment (EQ-004)20,000 Software Purchases (EQ-048)11,950 15,800 16,300 17,000 17,700 18,400 Generator (EQ-059)55,000 Light Duty Trucks: Utilities (EQ-062)19,000 33,000 70,000 40,000 72,000 20,000 Annual Skid Loader Trade-In (EQ-124)7,517 2,520 2,520 2,520 2,520 Bobcat Trailer Replacement (EQ-160)3,600 Mailing Folder/Inserter (EQ-161)5,000 Generator Truck (EQ-168)62,500 Finance Software Replacement (EQ-177)7,300 10,200 8,500 Utility Infrastructure Fiber Connectivity (MB-036)15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Public Works Building Maintenance (MB-037)4,000 6,000 1,750 2,500 Annual Street Improvement Program (ST-012)991,000 1,300,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 450,000 Galpin Blvd Improvements - Hwy 5 N to City Limits (ST-040)500,000 MSA Improvements - Lake Lucy Road (ST-045)120,000 MSA Improvements - Lake Drive East (ST-048)120,000 Downtown Water Reuse Project (SWMP-057)50,000 Well Rehabilitation Program (W-032)51,000 81,000 121,000 86,000 43,000 115,000 138,000 131,000 58,000 87,000 131,000 Well #4 Re-roofing Project (W-064)18,000 Repaint Watertower Place Tank (W-061) Powers Bld Watermain Loop (W-063)510,000 Trunk Watermain Maintenance (W-065)25,000 500,000 25,000 500,000 25,000 500,000 25,000 500,000 25,000 500,000 EWTP Influent Meter (W-066)40,000 Future Capital - Operating 200,000 200,000 200,000 200,000 200,000 Subtotal - Operating 1,605,950 1,554,417 1,258,120 760,470 1,606,720 773,420 1,303,000 821,000 1,295,000 797,000 1,296,000 Inflated Project Costs - Operating 1,605,950 1,616,594 1,360,783 855,425 1,879,635 940,984 1,648,711 1,080,380 1,772,297 1,134,380 1,918,397 CONNECTION PROJECTS Well #16 (W-059)(W-059)1,400,000 Well #17 1,200,000 Well #18 Lower Bluff Creek Trunk Utility Improvements (SS-024)1,100,000 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) (ST-032)500,000 500,000 Low Zone 1M Gal. Elevated Storage Tank (W-046)2,600,000 MUSA Trunk Watermain Oversizing (W-056) West Water Treatment Plant (W-037) Future Capital - Connection 0 0 0 0 0 0 Subtotal - Connection 500,000 500,000 0 0 0 5,100,000 0 0 0 1,200,000 0 Inflated Project Costs - Connection 500,000 520,000 0 0 0 6,204,930 0 0 0 1,707,974 0 Total CIP 2,105,950 2,054,417 1,258,120 760,470 1,606,720 5,873,420 1,303,000 821,000 1,295,000 1,997,000 1,296,000 Percent Inflation 4%4%4%4%4%4%4%4%4%4%4% Total Inflated Project Costs 2,105,950 2,136,594 1,360,783 855,425 1,879,635 7,145,913 1,648,711 1,080,380 1,772,297 2,842,354 1,918,397 12/8/2020 Page 1 - Water CIP CITY OF CHANHASSEN 2021 ANNUAL BUDGET 131 City of Chanhassen, MN Utility Rate Study Sanitary Sewer System Capital Improvement Program 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 OPERATING PROJECTS Dump/Plow Truck Replacements/Additions (EQ-016) Software Purchases (EQ-048)11,950 15,800 16,300 17,000 17,700 18,400 Generator (EQ-059)55,000 Light Duty Trucks: Utilities (EQ-062)19,000 33,000 70,000 40,000 72,000 20,000 Vactor/Sewer Jetting Truck (EQ-110)538,000 Annual Skid Loader Trade-In (EQ-124)7,517 2,520 2,520 2,520 2,520 Utility Dept - Generator Trailer (EQ-133) Bobcat Trailer Replacement (EQ-160)3,600 Mailing Folder/Inserter (EQ-161)5,000 Generator Truck (EQ-168)62,500 Finance Software Replacement (EQ-177)7,300 10,200 8,500 Sanitary Sewer Maintenance - SL-RAT (EQ-176)26,000 Utility Infrastructure Fiber Connectivity (MB-036)15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Public Works Building Maintenance (MB-037)4,000 6,000 1,750 2,500 Sanitary Sewer Replacement (SS-014) Sanitary Lift Station Rehabilitation Program (SS-017)130,000 120,000 130,000 170,000 150,000 95,000 100,000 100,000 100,000 100,000 100,000 Lift Station Access Improvements (SS-027)75,000 125,000 Annual Street Improvement Program (ST-012)192,500 420,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 225,000 Galpin Blvd Improvements - Hwy 5 N to City Limits (ST-040)250,000 MSA Improvements - Lake Lucy Road (ST-045)35,000 MSA Improvements - Lake Drive East (ST-048)35,000 Christmas Lake Channel Stabilization (SWMP -060)5,000 50,000 Future Capital - Operating 100,000 100,000 100,000 100,000 100,000 Subtotal - Operating 358,450 679,417 512,120 509,470 913,720 453,420 440,000 978,000 512,000 460,000 440,000 Inflated Project Costs - Operating 358,450 706,594 553,909 573,084 1,068,923 551,655 556,740 1,286,981 700,707 654,723 651,307 CONNECTION PROJECTS Inflow and Infiltration Abatement (SS-012)200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 2010 MUSA Sanitary Lift Station (SS-020)950,000 Lower Bluff Creek Trunk Utility Improvements (SS-024)1,800,000 MUSA Trunk Sanitary Sewer Oversizing (SS-025) Reconstruct-Cty Rd 61 from TH101 to Charlson Rd (ST-033) TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) (ST-032)500,000 500,000 Sub-District LB-1 Trunk Lift Station Future Capital - Connection Subtotal - Connection 700,000 700,000 200,000 1,150,000 200,000 2,000,000 200,000 200,000 200,000 200,000 200,000 Inflated Project Costs - Connection 700,000 728,000 216,320 1,293,594 233,972 2,433,306 253,064 263,186 273,714 284,662 296,049 Total CIP 1,058,450 1,379,417 712,120 1,659,470 1,113,720 2,453,420 640,000 1,178,000 712,000 660,000 640,000 Percent Inflation 4%4%4%4%4%4%4%4%4%4%4% Total Inflated Project Costs 1,058,450 1,434,594 770,229 1,866,678 1,302,895 2,984,961 809,804 1,550,168 974,421 939,386 947,356 12/8/2020 Page 2 - Sewer CIP CITY OF CHANHASSEN 2021 ANNUAL BUDGET 132 City of Chanhassen, MN Utility Rate Study Storm Water System Capital Improvement Program PROJECTS 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Software Purchases (EQ-048)11,950 15,800 16,300 17,000 17,700 18,400 Annual Skid Loader Trade In (EQ-124)7,516 2,520 2,520 2,520 2,520 Street Sweeper (EQ-170)5,000 310,000 Finance Software Replacement (EQ-177)3,650 5,100 4,250 Lift Station Access Improvements (SS-027)75,000 50,000 Annual Street Improvement Program (ST-012)185,500 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 MSA Improvements - Lake Lucy Road (ST-045)35,000 MSA Improvements - Lake Drive East (ST-048)35,000 Property Acquisition (SWMP-014) St Improvement Projects - Storm Water Mgmt.(SWMP-019) Lower Bluff Creek TMDL Implementation (SWMP-024)50,000 Storm Water Pond Improvements (SWMP-032)300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Storm Water Infrastructure Maint./Replacement (SWMP-045)50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Lotus Lake Channels & Outfall Improvements (SWMP-046)50,000 Upper Riley Creek Channel Stabilization (SWMP-048)100,000 Rice Marsh Lake iron enhanced san filter (SWMP-053)50,000 Stormwater Management Partnership Program (SWMP-059)25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Pioneer Trail Flood Mitigation (SWMP-056) Downtown Water Reuse Project (SWMP-057)50,000 Christmas Lake Channel Stabilization (SWMP-060)5,000 200,000 Red Cedar Point Stormwater Improvements (SWMP-061)3,000 100,000 Additional Pond Maintenance 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 350,000 Future Projects 150,000 150,000 150,000 150,000 150,000 Total CIP 602,450 1,256,316 1,507,470 1,744,620 1,499,470 1,295,920 1,375,000 1,375,000 1,375,000 1,375,000 1,375,000 Percent Inflation 4%4%4%4%4%4%4%4%4%4%4% Inflated Project Costs 602,450 1,306,569 1,630,480 1,962,460 1,754,168 1,576,685 1,739,814 1,809,406 1,881,782 1,957,054 2,035,336 12/8/2020 Page 3 - Storm Water CIP CITY OF CHANHASSEN 2021 ANNUAL BUDGET 133 Appendix B – Projections Water Fund Projections Sanitary Sewer Fund Projections Storm Water Fund Projections CITY OF CHANHASSEN 2021 ANNUAL BUDGET 134 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% 33,503,241 33,528,323 34,742,933 33,032,450 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 2,824,929 2,994,530 2,816,932 3,000,000 3,488,307 3,669,732 3,864,690 4,070,240 4,284,669 4,512,226 4,751,826 5,004,106 5,269,734 5,548,948 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 91,710 114,276 114,732 99,000 106,000 108,120 110,282 112,488 114,738 117,033 119,374 121,761 124,196 126,680 0 0 131 2,916,639 3,108,806 2,931,795 3,099,000 3,594,307 3,777,852 3,974,972 4,182,728 4,399,407 4,629,259 4,871,200 5,125,867 5,393,930 5,675,628 778,844 812,519 798,372 825,500 832,500 857,475 883,199 909,695 936,986 965,096 994,049 1,023,870 1,054,586 1,086,224 298,098 385,900 314,739 427,800 412,600 420,852 429,269 437,854 446,612 455,544 464,655 473,948 483,427 493,095 0 0 0 0 0 0 0 0 0 0 0 0 0 0 442,319 695,072 1,747,925 525,300 541,100 557,333 574,053 591,275 609,013 627,283 646,102 665,485 685,449 706,013 374,056 263,528 369,890 322,500 351,700 362,251 373,119 384,312 395,841 407,717 419,948 432,547 445,523 458,889 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 3,563,074 3,764,516 5,186,813 4,376,987 4,413,787 4,473,798 4,535,527 4,599,023 4,664,339 4,731,526 4,800,640 4,871,736 4,944,872 5,020,107 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 120,248 159,813 281,251 50,000 102,165 76,973 75,399 71,777 73,582 74,520 79,695 124,571 137,292 140,774 688,257 2,387,509 1,450,925 1,200,000 1,400,000 1,282,948 1,327,852 1,374,326 1,333,408 1,380,077 1,428,380 1,478,373 1,530,116 1,583,670 8,778 0 173,100 0 0 0 0 0 0 0 0 0 0 0 5,297 12,486 3,747 5,000 5,000 5,250 5,513 5,788 6,078 6,381 6,700 7,036 7,387 7,757 (303,736)(752,091)(655,693)(692,722)(796,548)(704,829)(649,636)(596,113)(547,413)(506,963)(470,538)(429,363)(389,163)(369,888) 0 (45,983)3,499 0 0 0 0 0 0 0 0 0 0 0 21,063 7,223 9,453 0 0 0 0 0 0 0 0 0 0 (580,671)(221,003)(578,477)(166,939)0 0 0 0 0 0 0 0 0 0 709,699 310,743 679,114 0 0 0 0 0 0 0 0 0 0 0 2,582 11,623 3,996 0 0 0 0 0 0 0 0 0 0 0 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 25,082 1,214,610 (884,103)(882,648)(108,863)(35,603)198,573 439,484 600,723 851,748 1,114,798 1,434,748 1,734,691 2,017,834 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 Actual Projected 12/8/2020 Page 1 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 135 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Actual Projected (8,663,639)(7,448,138)(113,171)(2,105,950)(2,136,594)(1,360,783)(855,425)(1,879,635)(7,145,913)(1,648,711)(1,080,380)(1,772,297)(2,842,354)(1,918,397) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,231,246 1,867,079 0 3,636,427 0 1,000,000 1,000,000 1,000,000 1,200,000 1,600,000 5,231,246 1,867,080 0 966,645 0 0 0 0 6,200,000 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (749,259)(749,259)(749,259)(749,259)(749,259) (122,372)(122,372)(122,372)(122,372) 0 0 0 (146,846)(146,846) (208,032) (895,000)(1,312,500)(1,787,500)(1,983,935)(2,045,846)(2,005,367)(1,792,502)(1,575,000)(1,620,000)(1,080,000)(1,350,000)(1,395,000)(1,440,000)(2,950,000) 10,804,267 12,278,374 9,573,902 6,266,795 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 903,853 (5,026,479)(1,900,671)513,188 (4,182,440)(2,366,150)(2,764,262)(2,570,970)(2,801,582)(2,713,638)(3,537,680)(3,074,597)(3,836,500)(4,730,575) (1,124,585)(500,100)(921,486)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 946,659 1,078,510 1,615,463 1,050,550 1,068,950 1,098,956 1,129,820 1,161,568 1,194,226 1,227,820 1,262,377 1,297,925 1,334,493 1,372,110 2,422,935 2,569,229 2,764,818 2,952,333 3,179,921 3,407,510 3,635,099 3,862,688 4,090,276 4,317,865 4,545,454 4,773,042 5,000,631 5,228,220 3,369,594 3,647,739 4,380,281 4,002,883 4,248,871 4,506,466 4,764,919 5,024,256 5,284,502 5,545,685 5,807,830 6,070,967 6,335,124 6,600,330 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 8,908,780 5,926,163 3,443,248 4,170,339 1,908,935 1,525,476 977,220 862,284 677,066 829,880 420,739 793,641 703,562 1,501 12/8/2020 Page 2 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 136 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 18,483,441 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,699,906 2,950,883 3,067,469 3,000,000 3,394,827 3,576,450 3,776,441 3,988,230 4,224,886 4,475,230 4,740,269 5,021,863 5,317,737 5,630,897 0 0 0 0 0 0 0 0 0 0 0 0 0 0 64,576 82,639 76,489 67,000 70,000 71,400 72,828 74,285 75,771 77,286 78,832 80,409 82,017 83,657 0 0 206,353 2,764,482 3,033,522 3,350,311 3,067,000 3,464,827 3,647,850 3,849,269 4,062,515 4,300,657 4,552,516 4,819,101 5,102,272 5,399,754 5,714,554 467,003 492,693 494,444 534,700 532,700 554,008 576,168 599,215 623,184 648,111 674,035 700,997 729,037 758,198 39,730 36,976 25,603 40,800 40,300 41,106 41,928 42,767 43,622 44,494 45,384 46,292 47,218 48,162 1,564,754 1,830,942 1,904,789 2,071,854 2,463,500 2,586,675 2,716,009 2,851,809 2,994,400 3,144,120 3,301,326 3,466,392 3,639,711 3,821,697 516,408 604,538 397,901 186,100 186,900 192,507 198,282 204,231 210,358 216,668 223,168 229,863 236,759 243,862 137,187 123,268 101,492 132,500 133,500 137,505 141,630 145,879 150,255 154,763 159,406 164,188 169,114 174,187 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 3,741,835 4,067,117 3,875,771 3,917,496 4,308,442 4,463,343 4,625,560 4,795,443 4,973,360 5,159,699 5,354,862 5,559,274 5,773,381 5,997,649 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 39,219 83,552 218,757 40,000 81,568 70,370 65,783 60,427 61,974 60,822 60,663 59,320 59,155 59,454 301,986 742,756 438,417 500,000 500,000 338,844 338,844 338,844 317,206 317,206 317,206 317,206 317,206 317,206 0 0 0 0 0 0 0 0 0 0 0 0 0 0 192 685 324 0 0 0 0 0 0 0 0 0 0 0 (5,045)(4,435)(3,810)(3,161)(25,695)(17,001)(14,223)(11,900)(10,025)(8,075)(6,050)(3,950)(2,200)(1,500) 0 (45,968)3,499 0 0 0 0 0 0 0 0 0 0 0 0 37,000 0 0 0 0 0 0 0 0 0 0 0 0 (223,074)(21,742)(258,810)0 0 0 0 0 0 0 0 0 0 361,286 269,507 261,894 0 0 0 0 0 0 0 0 0 0 0 0 268 134 0 0 0 0 0 0 0 63,049 61,018 88,397 93,885 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (502,789)28,028 134,945 (313,657)(287,742)(423,280)(385,886)(345,556)(303,549)(237,229)(100,893)(23,408)88,930 185,950 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 Actual Projected 12/8/2020 Page 3 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 137 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Actual Projected (24,082)112,682 (210,611)(1,058,450)(1,434,594)(770,229)(1,866,678)(1,302,895)(2,984,961)(809,804)(1,550,168)(974,421)(939,386)(1,550,168) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 700,000 0 1,000,000 1,000,000 550,000 700,000 1,300,000 900,000 900,000 1,500,000 0 0 0 0 0 0 0 2,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848)(120,848) (312,049)(312,049)(312,049)(312,049)(110,962) (85,660)(85,660)(85,660)(85,660) (159,084)(159,084)(159,084) (110,135)(110,135) (110,135) (60,000)(62,500)(62,500)(62,500)(125,000)(125,000)(127,500)(60,000)(65,000)(65,000)(70,000)(70,000)(70,000)(150,000) 5,031,128 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (84,082)50,182 (273,111)(420,950)(1,559,594)(895,229)(994,178)(482,229)(740,143)(727,035)(958,059)(941,396)(1,016,496)(1,016,325) (489,427)(341,504)(191,869)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 2,043,812 2,316,313 2,193,172 2,224,466 2,517,675 2,633,851 2,755,513 2,882,925 3,016,364 3,156,117 3,302,490 3,455,799 3,616,379 3,784,580 2,026,549 2,114,834 2,209,988 2,305,142 2,400,297 2,495,451 2,590,605 2,685,759 2,780,913 2,876,068 2,971,222 3,066,376 3,161,530 3,256,684 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,080,000 4,161,600 4,244,832 4,329,729 4,416,323 4,504,650 4,594,743 4,686,638 4,780,370 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 971,583 1,686,989 2,308,496 2,525,432 1,629,638 1,182,671 672,549 713,074 536,028 436,711 240,975 137,619 69,701 97,135 12/8/2020 Page 4 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 138 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 10 Beginning net assets 11 12 Operating Revenues 13 Water Sales 14 Sewer Charges 15 Storm Sewer Charges 16 Penalties and other 17 Intergovernmental 19 Total Operating Revenues 20 21 Operating Expenses 22 Personal services 23 Materials and supplies 24 MCES 25 Other contractual services 26 Repairs and maintenance 27 Depreciation 28 Total Operating Expenses 29 30 Net Operations 31 Non operating revenues (expenses) 32 Investment income 33 Connection charges 34 Intergovernmental 35 Refunds and reimbursements 36 Interest and fiscal charges 37 Gain (loss) on disposal of Capital assets 38 Transfers in 39 Transfers out 40 Contributions of Capital assets 41 Special assessments 42 Total non operating revenue (expenses) 43 Prior period adjustment 44 Net increase (decrease) in resources 45 46 Ending net assets Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 16,008,609 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 693,552 748,618 978,585 1,030,000 1,400,800 1,484,848 1,573,939 1,668,375 1,768,478 1,874,586 1,987,062 2,106,285 2,232,662 2,366,622 15,906 16,151 20,185 16,300 17,300 17,646 17,999 18,359 18,726 19,101 19,483 19,873 20,270 20,675 0 0 221,924 709,458 764,769 1,220,694 1,046,300 1,418,100 1,502,494 1,591,938 1,686,734 1,787,204 1,893,687 2,006,545 2,126,158 2,252,932 2,387,297 272,452 335,178 280,571 363,400 391,100 402,833 414,918 427,366 440,186 453,392 466,994 481,004 495,434 510,297 18,586 39,435 27,612 63,000 56,800 57,936 59,095 60,277 61,482 62,712 63,966 65,245 66,550 67,881 0 0 0 0 0 0 0 0 0 0 0 0 0 0 344,814 334,461 691,110 245,000 287,500 296,125 305,009 314,159 323,584 333,291 343,290 353,589 364,196 375,122 2,407 614 614 600 21,800 22,454 23,128 23,821 24,536 25,272 26,030 26,811 27,616 28,444 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 1,538,468 1,583,223 1,918,378 1,590,471 1,675,671 1,697,819 1,720,620 1,744,094 1,768,260 1,793,138 1,818,751 1,845,120 1,872,267 1,900,215 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 11,577 20,437 48,739 10,000 27,145 20,388 23,289 21,370 21,548 23,384 23,018 22,210 22,647 23,197 104,265 172,844 758,822 150,000 200,000 225,972 215,727 225,073 224,442 249,960 252,741 257,795 262,951 268,210 36,331 44,604 30,000 36,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 38,000 50 161 2,355 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (45,044)(29,975)(26,525)(23,000)(19,325)(15,500)(11,600)(7,625)(4,200)(1,400) 0 (51,252)36,500 0 0 0 0 0 0 0 0 0 0 0 0 79,912 0 0 0 0 0 0 0 0 0 0 0 0 (392,953)(236,238)(469,451)0 0 0 0 0 0 0 0 0 0 0 890,577 744,592 529,353 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 63,049 61,018 88,397 91,049 649,847 775,060 936,318 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (179,163)(43,394)238,634 (348,171)(37,470)59,060 121,809 204,084 283,609 396,393 553,000 652,436 788,461 906,138 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 ProjectedActual 12/8/2020 Page 5 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 139 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% ProjectedActual (55,648)(222,064)(445,010)(602,450)(1,306,569)(1,630,480)(1,962,460)(1,754,168)(1,576,685)(1,739,814)(1,809,406)(1,881,782)(1,957,054)(1,809,406) 0 0 0 0 0 0 0 0 1,351,175 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,200,000 1,300,000 1,300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) (117,830)(117,830)(117,830)(117,830)(117,830)(117,830)(117,830) (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848) (122,372)(122,372)(122,372)(160,278) (122,372)(122,372)(122,372) (146,846)(146,846) (159,084) 0 0 0 0 (115,000)(115,000)(115,000)(120,000)(125,000)(130,000)(130,000)(135,000)(140,000)(140,000) 1,380,288 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 649,847 775,060 406,965 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (55,648)(222,064)(445,010)748,725 (1,421,569)(745,480)(1,193,795)(1,108,332)(1,055,183)(1,344,160)(1,536,125)(1,535,873)(1,662,991)(1,712,333) (786,561)(738,717)(458,629)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 389,674 401,075 412,811 424,894 437,334 450,140 463,325 476,898 490,872 144,975 257,860 377,164 497,823 619,847 738,319 861,716 1,010,137 1,204,327 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 534,649 658,934 789,976 922,718 1,057,180 1,188,459 1,325,040 1,487,035 1,695,199 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 219,125 46,885 (272,266)1,001,764 414,402 1,328,458 1,050,657 933,838 947,993 784,234 588,302 486,755 368,701 272,813 12/8/2020 Page 6 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 140 Water Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 OPERATING REVENUES Charges for services Water Sales 2,994,530 2,816,932 3,044,000 3,044,000 3,044,000 2,946,000 3,046,000 3,198,300 3,358,215 3,526,126 3,702,432 5.0% Sewer Chargnes Storm Sewer Charges Intergovernmental 131 ‐ ‐ ‐ ‐ Penalties and other 114,276 114,732 55,000 55,000 55,000 60,000 60,000 Total Operating revenues 3,108,806 2,931,795 3,099,000 3,099,000 3,099,000 3,006,000 ‐ 3,106,000 3,198,300 3,358,215 3,526,126 3,702,432 OPERATING EXPENSES Personnel Services 812,519 798,372 825,500 825,500 825,500 832,500 855,500 881,165 907,600 934,828 962,873 3.0% Current Expense ‐ ‐ Material and supplies 385,900 314,739 427,800 427,800 427,800 412,600 412,600 424,978 437,727 450,859 464,385 3.0% MCES ‐ ‐ Other Contractual 695,072 1,747,925 526,300 526,300 526,300 542,100 542,100 558,363 575,114 592,367 610,138 3.0% Repairs and Maintenenace 263,528 369,890 321,500 321,500 321,500 350,700 350,700 361,221 372,058 383,219 394,716 3.0% Total operating expenses 2,157,019 3,230,926 2,101,100 2,101,100 2,101,100 2,137,900 ‐ 2,160,900 2,225,727 2,292,499 2,361,274 2,432,112 Net Operations before depreciation 951,787 (299,131) 997,900 997,900 997,900 868,100 ‐ 945,100 972,573 1,065,716 1,164,852 1,270,320 NON‐OPERATING REVENUES Investment earnings 159,813 281,251 50,000 50,000 50,000 75,000 75,000 75,000 75,000 75,000 75,000 Connection Charges 2,387,509 1,450,925 1,200,000 1,200,000 1,200,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 Intergovernmental capital contribution 173,100 ‐ ‐ Refunds/Reimbursements 12,486 3,747 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Insurance Reimbursements ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contributions of capital assets 310,743 679,114 ‐ ‐ Special Assessments 11,623 3,996 ‐ ‐ Transfer from other funds 7,223 9,453 ‐ ‐ ‐ ‐ ‐ Non‐operating revenues 2,889,397 2,601,586 1,255,000 1,255,000 1,255,000 1,480,000 ‐ 1,480,000 1,480,000 1,480,000 1,480,000 1,480,000 ‐ NON‐OPERATING EXPENSES Interest Expense ‐ (existing debt)752,091 655,693 750,000 750,000 750,000 900,000 850,000 800,000 750,000 700,000 650,000 50,000 This needs to be refin Interest Expense ‐ (future debt) 60,000 120,000 180,000 240,000 300,000 60,000 This needs to be refin Gain (loss) on disposal of capital assets 45,983 (3,499) Transfers to other funds 221,003 578,477 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Non‐operating expenses 1,019,077 1,230,671 750,000 750,000 750,000 900,000 ‐ 910,000 920,000 930,000 940,000 950,000 ‐ Total Non‐operating 1,870,320 1,370,915 505,000 505,000 505,000 580,000 ‐ 570,000 560,000 550,000 540,000 530,000 ‐ Net Operating and Non‐Operating 2,822,107 1,071,784 1,502,900 1,502,900 1,502,900 1,448,100 ‐ 1,515,100 1,532,573 1,615,716 1,704,852 1,800,320 Depreciation (Accrual Basis)(1,607,497) (1,955,887) (1,955,886) (1,955,885) (1,955,884) ‐ ‐ (1,955,880) (1,955,879) (1,955,878) (1,955,877) Net Increase (decrease) in Net Assets (A 1,214,610 (884,103) (452,986) (452,985) (452,984) 1,448,100 ‐ 1,515,100 (423,307) (340,163) (251,026) (155,557) CAPITAL FUNDING Debt Debt Proceeds Bond proceeds ‐ Operating projects bond proceeds ‐ Connection Projects 3,595,000 Bond proceeds ‐ premium 139,159 Total Bond Proceeds 3,734,159 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Principal Payments Existing debt 1,312,500 1,787,500 Future debt Total Principal Payments 1,312,500 1,787,500 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Net Change in Outstanding debt (2,421,659) (1,787,500) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Purchase of capital assets Capital Outlay (Equipment)113,171 Capital Improvements (Infrastructure) 7,448,138 Street Reconstruction Projects 1,550,000 ‐ ‐ 1,300,000 570,000 570,000 950,000 450,000 TH 101 Improvement 500,000 500,000 Power Blvd Watermain Loop 510,000 510,000 510,000 Well #4 Re‐roofing Project 39,000 39,000 39,000 Well Rehab 51,000 51,000 51,000 81,000 121,000 86,000 43,000 115,000 Low zone 1MG Storage Tank 2,600,000 Well #16 1,400,000 Trunk Watermain Maintenance 25,000 500,000 25,000 500,000 25,000 EWTP Influent Meter 40,000 Total Capital acquisition 7,448,138 113,171 2,650,000 600,000 600,000 1,946,000 ‐ 1,191,000 681,000 1,493,000 4,590,000 ‐ Net Capital & Debt Funding (9,869,797) (1,900,671) (2,650,000) (600,000) (600,000) (1,946,000) ‐ (1,191,000) (681,000) (1,493,000) (4,590,000) ‐ Cash/Accrual Basis Adjustments Change in Balance Sheet accruals (Cash (128,624) 120,567 Interfund loan Collections 58,441 96,065 Interfund loan Payments (192,517) (192,867) Other non‐operating changes in balanc 73,343 (93,037) Net Increase (decrease) in Cash (7,047,690) (828,887) (1,147,100) 902,900 902,900 (497,900) ‐ 324,100 851,573 122,716 (2,885,148) 1,800,320 Actuals 2020 Budget 2021 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 141 Water Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 Actuals 2020 Budget 2021 Budget Projected CHANGES IN NET ASSETS AND CASH BALANCES CHANGES IN NET ASSETS (ACCRUAL BASIS) Beginning Net Assets 33,528,323 34,742,933 33,858,830 33,858,830 33,858,830 33,405,846 34,853,946 36,369,046 35,945,739 35,605,576 35,354,550 Sources of Funds Operating Revenues 3,108,806 2,931,795 3,099,000 3,099,000 3,099,000 3,006,000 ‐ 3,106,000 3,198,300 3,358,215 3,526,126 3,702,432 Non operating Revenues 2,889,397 2,601,586 1,255,000 1,255,000 1,255,000 1,480,000 ‐ 1,480,000 1,480,000 1,480,000 1,480,000 1,480,000 Uses of Funds Operating Expenses (2,157,019) (3,230,926) (2,101,100) (2,101,100) (2,101,100) (2,137,900) ‐ (2,160,900) (2,225,727) (2,292,499) (2,361,274) (2,432,112) Non operating Expenses (1,019,077) (1,230,671) (750,000) (750,000) (750,000) (900,000) ‐ (910,000) (920,000) (930,000) (940,000) (950,000) Depreciation (non‐cash)(1,607,497) (1,955,887) (1,955,886) (1,955,885) (1,955,884) ‐ ‐ (1,955,880) (1,955,879) (1,955,878) (1,955,877) Ending Net Assets 34,742,933 33,858,830 33,405,844 33,405,845 33,405,846 34,853,946 36,369,046 35,945,739 35,605,576 35,354,550 35,198,993 CAFR 34,742,933 33,858,830 ‐ CHANGES IN CASH BALANCES Beginning Cash Balance 12,278,374 9,573,902 7,823,529 7,823,529 7,823,529 8,536,593 Sources of Funds Operating Revenues 3,108,806 2,931,795 3,099,000 3,099,000 3,099,000 3,006,000 ‐ 3,106,000 3,198,300 3,358,215 3,526,126 3,702,432 Non operating Revenues 2,889,397 2,601,586 1,255,000 1,255,000 1,255,000 1,480,000 ‐ 1,480,000 1,480,000 1,480,000 1,480,000 1,480,000 Bond Proceeds 3,734,159 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Uses of Funds Operating Expenses (2,157,019) (3,230,926) (2,101,100) (2,101,100) (2,101,100) (2,137,900) ‐ (2,160,900) (2,225,727) (2,292,499) (2,361,274) (2,432,112) Non operating Expenses (1,019,077) (1,230,671) (750,000) (750,000) (750,000) (900,000) ‐ (910,000) (920,000) (930,000) (940,000) (950,000) Capital Acquisition (7,448,138) (113,171) (2,650,000) (600,000) (600,000) (1,946,000) ‐ (1,191,000) (681,000) (1,493,000) (4,590,000) ‐ Debt payments (1,312,500) (1,787,500) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Changes in Balance Sheet items (128,624) 120,567 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Non‐cash Contribution of capital (310,743) (852,214) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ interfund loan changes (134,076) (96,802) (96,802) (96,802) (96,802) (96,802) (96,802) (96,802) (96,802) (96,802) (96,802) (96,802) Other Non‐cash non‐operating 73,343 (93,037) (93,036) (93,035) (93,034) (93,033) (93,032) (93,031) (93,030) (93,029) (93,028) (93,027) Ending Cash Balance 9,573,902 7,823,529 6,486,591 8,536,592 8,536,593 7,848,858 (189,834) 134,267 661,741 (67,115) (3,074,978) 1,610,491 CAFR 9,573,902 7,823,529 ‐ ‐ CHANGES IN Debt Beginning Balance 22,180,000 24,462,500 22,675,000 22,675,000 22,675,000 22,675,000 Bond Proceeds 3,595,000 ‐ Debt payments (1,312,500) (1,787,500) Ending Balance 24,462,500 22,675,000 22,675,000 22,675,000 22,675,000 22,675,000 ‐ ‐ ‐ ‐ ‐ ‐ CAFR 24,462,500 23,495,499 ‐ (820,499) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 142 Sewer Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 OPERATING REVENUES Charges for services Water Sales ‐ ‐ ‐ ‐ ‐ Sewer Charges 2,950,883 3,067,469 3,000,000 3,000,000 3,000,000 3,100,000 3.3% 3,200,000 Storm Sewer Charges Intergovernmental ‐ 206,353 ‐ ‐ ‐ ‐ Penalties and other 82,639 76,489 67,000 67,000 67,000 70,000 4.5% 70,000 Total Operating revenues 3,033,522 3,350,311 3,067,000 3,067,000 3,067,000 3,170,000 3.4% 3,270,000 ‐ ‐ ‐ ‐ OPERATING EXPENSES Personnel Services 492,693 494,444 534,700 534,700 534,700 532,700 ‐0.4% 549,000 Current Expense ‐ ‐ Material and supplies 36,976 25,603 40,800 40,800 40,800 40,300 ‐1.2% 40,300 MCES 1,830,942 1,904,789 2,072,000 2,072,000 2,072,000 2,500,000 20.7% 2,700,000 Other Contractual 604,538 397,901 186,100 186,100 186,100 186,900 0.4% 186,900 Repairs and Maintenenace 123,268 101,492 132,500 132,500 132,500 133,500 0.8% 133,500 Total operating expenses 3,088,417 2,924,229 2,966,100 2,966,100 2,966,100 3,393,400 14.4% 3,609,700 ‐ ‐ ‐ ‐ Net Operations before depreciation (54,895) 426,082 100,900 100,900 100,900 (223,400) ‐321.4% (339,700) ‐ ‐ ‐ ‐ NON‐OPERATING REVENUES Investment earnings 83,552 218,757 40,000 40,000 40,000 80,000 100.0% 80,000 Connection Charges 742,756 438,417 500,000 500,000 500,000 500,000 0.0% 500,000 Intergovernmental capital contribution ‐ ‐ ‐ Refunds/Reimbursements 685 324 ‐ ‐ ‐ ‐ Insurance Reimbursements ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contributions of capital assets 269,507 261,894 ‐ ‐ ‐ ‐ Special Assessments 268 134 ‐ ‐ ‐ ‐ Transfer from other funds 37,000 ‐ ‐ ‐ ‐ ‐ ‐ Non‐operating revenues 1,133,768 919,526 540,000 540,000 540,000 580,000 7.4%580,000 ‐ ‐ ‐ ‐ ‐ NON‐OPERATING EXPENSES Interest Expense ‐ (existing debt)4,435 3,810 Interest Expense ‐ (future debt) Gain (loss) on disposal of capital assets 45,968 (3,499) Transfers to other funds 21,742 258,810 Non‐operating expenses 72,145 259,121 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Non‐operating 1,061,623 660,405 540,000 540,000 540,000 580,000 7.4% 580,000 ‐ ‐ ‐ ‐ ‐ Net Operting and Non‐Operating 1,006,728 1,086,487 640,900 640,900 640,900 356,600 ‐44.4% 240,300 ‐ ‐ ‐ ‐ Depreciation (Accrual Basis)(978,700) (951,542) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Net Increase (decrease) in Net Assets (A 28,028 134,945 640,900 640,900 640,900 356,600 ‐44.4% 240,300 ‐ ‐ ‐ ‐ CAPITAL & DEBT FUNDING Debt Debt Proceeds Bond proceeds ‐ Operating projects bond proceeds ‐ Connection Projects ‐ Bond proceeds ‐ premium ‐ Total Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Principal Payments Existing debt 62,500 62,500 62,500 62,500 62,500 62,500 62,500 62,500 Future debt Total Principal Payments 62,500 62,500 62,500 62,500 62,500 62,500 ‐ 62,500 62,500 ‐ ‐ ‐ Net Change in Outstanding debt 62,500 (62,500) 62,500 62,500 62,500 62,500 ‐ 62,500 62,500 ‐ ‐ ‐ Capital Purchase of capital assets Capital Outlay (Equipment)‐ 210,611 Capital Improvements (Infrastructure (112,682) ‐ Street Reconstruction Projects 192,500 192,500 192,500 420,000 260,000 260,000 475,000 225,000 Total Capital acquisition (112,682) 210,611 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Net Capital & Debt Funding 175,182 (273,111) 62,500 62,500 62,500 62,500 ‐ 62,500 62,500 ‐ ‐ ‐ Cash/Accrual Basis Adjustments Change in Balance Sheet accruals (Cash (111,022) 72,217 Interfund loan Collections ‐ ‐ Interfund loan Payments ‐ ‐ Other non‐operating changes in balan 39,025 (2,192) Net Increase (decrease) in Cash 1,181,910 813,376 703,400 703,400 703,400 419,100 ‐40.4% 302,800 62,500 ‐ ‐ ‐ Actuals 2020 Budget 2021 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 143 Surface Water Management Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 OPERATING REVENUES Charges for services Water Sales ‐ ‐ ‐ ‐ Sewer Chargnes ‐ ‐ Storm Sewer Charges 748,618 978,585 750,000 750,000 750,000 1,130,000 1,200,000 Intergovernmental 44,604 221,924 36,000 36,000 36,000 38,000 38,000 Penalties and other 16,151 20,185 16,300 16,300 16,300 17,300 17,300 Total Operating revenues 809,373 1,220,694 802,300 802,300 802,300 1,185,300 ‐ 1,255,300 ‐ ‐ ‐ ‐ OPERATING EXPENSES Personnel Services 335,178 280,571 363,400 363,400 363,400 391,100 409,100 Current Expense ‐ ‐ Material and supplies 39,435 27,612 63,000 63,000 63,000 56,800 56,800 MCES ‐ ‐ Other Contractual 334,461 691,110 245,000 245,000 245,000 287,500 287,500 Repairs and Maintenenace 614 614 600 600 600 21,800 21,800 Total operating expenses 709,688 999,907 672,000 672,000 672,000 757,200 ‐ 775,200 ‐ ‐ ‐ ‐ Net Operations before depreciation 99,685 220,787 130,300 130,300 130,300 428,100 ‐ 480,100 ‐ ‐ ‐ ‐ NON‐OPERATING REVENUES Investment earnings 20,437 48,739 10,000 10,000 10,000 20,000 20,000 Connection Charges 172,844 758,822 150,000 150,000 150,000 200,000 200,000 Intergovernmental capital contribution 30,000 ‐ ‐ Refunds/Reimbursements 161 2,355 ‐ ‐ ‐ ‐ Insurance Reimbursements ‐ ‐ ‐ ‐ ‐ ‐ ‐ Contributions of capital assets 744,592 529,353 ‐ ‐ Special Assessments ‐ ‐ ‐ ‐ Transfer from other funds 79,912 ‐ ‐ ‐ ‐ ‐ ‐ Non‐operating revenues 1,017,946 1,369,269 160,000 160,000 160,000 220,000 ‐ 220,000 ‐ ‐ ‐ ‐ ‐ NON‐OPERATING EXPENSES Interest Expense ‐ (existing debt)‐ ‐ Interest Expense ‐ (future debt) (Gain) loss on disposal of capital assets 51,252 (36,500) Transfers to other funds 236,238 469,451 Non‐operating expenses 287,490 432,951 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Non‐operating 730,456 936,318 160,000 160,000 160,000 220,000 ‐ 220,000 ‐ ‐ ‐ ‐ ‐ Net Operating and Non‐Operating 830,141 1,157,105 290,300 290,300 290,300 648,100 ‐ 700,100 ‐ ‐ ‐ ‐ Depreciation (Accrual Basis)(873,535) (918,471) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Net Increase (decrease) in Net Assets ((43,394) 238,634 290,300 290,300 290,300 648,100 ‐ 700,100 ‐ ‐ ‐ ‐ CAPITAL & DEBT FUNDING Debt Debt Proceeds bond proceeds ‐ Connection Project ‐ Total Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt Principal Payments Existing debt ‐ ‐ Future debt Total Principal Payments ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Net Change in Outstanding debt ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Purchase of capital assets Capital Outlay (Equipment)222,064 445,010 Capital Improvements (Infrastructure ‐ Street Reconstruction Projects 185,500 185,500 185,500 500,000 535,000 535,000 500,000 500,000 Total Capital acquisition 222,064 445,010 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Net Capital & Debt Funding (222,064) (445,010) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Cash/Accrual Basis Adjustments Change in Balance Sheet accruals (Cash (44,509) (422,837) Interfund loan Collections ‐ ‐ Interfund loan Payments ‐ ‐ Other non‐operating changes in balan 50,384 (5,792) Net Increase (decrease) in Cash 608,077 712,095 290,300 290,300 290,300 648,100 ‐ 700,100 ‐ ‐ ‐ ‐ Actuals 2020 Budget 2021 Budget Projected CITY OF CHANHASSEN 2021 ANNUAL BUDGET 144 Surface Water Management Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 Actuals 2020 Budget 2021 Budget Projected CHANGES IN NET ASSETS AND CASH BALANCES CHANGES IN NET ASSETS (ACCRUAL BASIS) Beginning Net Assets 15,829,446 15,786,052 16,024,686 16,024,686 16,024,686 16,314,986 16,963,086 17,663,186 17,663,186 17,663,186 17,663,186 Sources of Funds Operating Revenues 809,373 1,220,694 802,300 802,300 802,300 1,185,300 1,255,300 ‐ ‐ ‐ ‐ Non operating Revenues 1,017,946 1,369,269 160,000 160,000 160,000 220,000 220,000 ‐ ‐ ‐ ‐ Uses of Funds Operating Expenses (709,688) (999,907) (672,000) (672,000) (672,000) (757,200) (775,200) ‐ ‐ ‐ ‐ Non operating Expenses (287,490) (432,951) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Depreciation (non‐cash)(873,535) (918,471) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Ending Net Assets 15,786,052 16,024,686 16,314,986 16,314,986 16,314,986 16,963,086 17,663,186 17,663,186 17,663,186 17,663,186 17,663,186 CAFR 15,786,052 16,024,686 ‐ ‐ CHANGES IN CASH BALANCES Beginning Cash Balance 1,259,125 1,128,485 852,598 852,598 852,598 1,142,898 1,790,998 2,491,098 2,491,098 2,491,098 2,491,098 Sources of Funds Operating Revenues 809,373 1,220,694 802,300 802,300 802,300 1,185,300 1,255,300 ‐ ‐ ‐ ‐ Non operating Revenues 1,017,946 1,369,269 160,000 160,000 160,000 220,000 220,000 ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Uses of Funds Operating Expenses (709,688) (999,907) (672,000) (672,000) (672,000) (757,200) (775,200) ‐ ‐ ‐ ‐ Non operating Expenses (287,490) (432,951) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Acquisition (222,064) (445,010) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt payments ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Changes in Balance Sheet items (44,509) (422,837) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Non‐cash Contribution of capital (744,592) (559,353) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ interfund loan changes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other Non‐cash non‐operating 50,384 (5,792) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Ending Cash Balance 1,128,485 852,598 1,142,898 1,142,898 1,142,898 1,790,998 2,491,098 2,491,098 2,491,098 2,491,098 2,491,098 CAFR 1,128,485 852,598 ‐ ‐ CHANGES IN Debt Beginning Balance ‐ ‐ ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ Debt payments ‐ ‐ Ending Balance ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ CAFR ‐ ‐ ‐ ‐ CITY OF CHANHASSEN 2021 ANNUAL BUDGET 145 Sewer Fund Five‐Year Financial Plan 2018 2019 Original Amended Estimate % Chg 2022 2023 2024 2025 2026 Actuals 2020 Budget 2021 Budget Projected CHANGES IN NET ASSETS AND CASH BALANCES CHANGES IN NET ASSETS (ACCRUAL BASIS) Beginning Net Assets 17,980,652 18,008,680 18,143,625 18,143,625 18,143,625 18,784,525 19,141,125 19,381,425 19,381,425 19,381,425 19,381,425 Sources of Funds Operating Revenues 3,033,522 3,350,311 3,067,000 3,067,000 3,067,000 3,170,000 3,270,000 ‐ ‐ ‐ ‐ Non operating Revenues 1,133,768 919,526 540,000 540,000 540,000 580,000 580,000 ‐ ‐ ‐ ‐ Uses of Funds Operating Expenses (3,088,417) (2,924,229) (2,966,100) (2,966,100) (2,966,100) (3,393,400) (3,609,700) ‐ ‐ ‐ ‐ Non operating Expenses (72,145) (259,121) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Depreciation (non‐cash)(978,700) (951,542) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Ending Net Assets 18,008,680 18,143,625 18,784,525 18,784,525 18,784,525 19,141,125 19,381,425 19,381,425 19,381,425 19,381,425 19,381,425 CAFR 18,008,680 18,143,625 ‐ ‐ CHANGES IN CASH BALANCES Beginning Cash Balance 4,971,583 5,686,989 6,308,496 6,308,496 6,308,496 6,886,896 7,180,996 7,358,796 7,296,296 7,296,296 7,296,296 Sources of Funds Operating Revenues 3,033,522 3,350,311 3,067,000 3,067,000 3,067,000 3,170,000 3,270,000 ‐ ‐ ‐ ‐ Non operating Revenues 1,133,768 919,526 540,000 540,000 540,000 580,000 580,000 ‐ ‐ ‐ ‐ Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Uses of Funds Operating Expenses (3,088,417) (2,924,229) (2,966,100) (2,966,100) (2,966,100) (3,393,400) (3,609,700) ‐ ‐ ‐ ‐ Non operating Expenses (72,145) (259,121) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Capital Acquisition 112,682 (210,611) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt payments (62,500) (62,500) (62,500) (62,500) (62,500) (62,500) (62,500) (62,500) ‐ ‐ ‐ Changes in Balance Sheet items (111,022) 72,217 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Non‐cash Contribution of capital (269,507) (261,894) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ interfund loan changes ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other Non‐cash non‐operating 39,025 (2,192) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Ending Cash Balance 5,686,989 6,308,496 6,886,896 6,886,896 6,886,896 7,180,996 ‐ 7,358,796 7,296,296 7,296,296 7,296,296 7,296,296 CAFR 5,686,989 6,308,496 ‐ ‐ CHANGES IN Debt Beginning Balance 385,000 322,500 260,000 260,000 260,000 197,500 135,000 72,500 10,000 10,000 10,000 Bond Proceeds ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Debt payments (62,500) (62,500) (62,500) (62,500) (62,500) (62,500) ‐ (62,500) (62,500) ‐ ‐ ‐ Ending Balance 322,500 260,000 197,500 197,500 197,500 135,000 ‐ 72,500 10,000 10,000 10,000 10,000 CAFR 322,500 260,000 ‐ ‐ CITY OF CHANHASSEN 2021 ANNUAL BUDGET 146 DEPARTMENT INFORMATION 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 147 Administration CITY OF CHANHASSEN 2021 ANNUAL BUDGET 148 Legislative Mission Statement The City Council, comprised of the Mayor and 4 at-large Council representatives will formulate city policy, enact legislation, and oversee city administration. The City Council abides by the vision that we are “Planning for Today, Providing for Tomorrow.” Strategies/Services  CITY COUNCIL – The City Council is the governing body that reviews all ordinances and formulates city policy and enacts local legislation.  PRINTING & PUBLISHING – The city produces, prints and mails the quarterly newsletter and Connection.  MEMBERSHIPS o Municipal Legislative Commission – This organization is a legislative collaborative comprised of 17 suburban communities that seek to advance sound policies that are fiscally responsible, allow for growth and development and further enhance strong communities. Guiding principles include financial accountability, support of local control and equitable property tax and fiscal disparity programs. o Southwest Corridor Transportation Coalition – This group is comprised of local government officials, business owners, local residents and other interested parties. The Coalition advocates for safety and transportation improvements in the southwest metro, with a primary focus on Highways 5 and 212. o League of Minnesota Cities – This organization is dedicated to promoting excellence in local government. The LMC serves more than 800 member cities through advocacy, education and training, policy development, risk management and other services. LMC is also the City of Chanhassen’s insurance carrier for auto, general liability and workers compensation. o Metro Cities – This organization was created with the primary objective to be an effective and influential voice at the state and regional levels of government, including the state legislature and Metropolitan Council. The board of directors includes elected officials and city staff from many metro communities. o Southwest Metro Chamber of Commerce – The chamber’s mission is to ‘strengthen our member businesses and stimulate regional prosperity’. The City of Chanhassen partners with the chamber on several city events and maintains a membership to support the chamber and local businesses. 2021 Goals  Develop and implement 2021 Key Financial Strategies Plan. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 149 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 41,550 42,873 43,600 43,600 0.0% 45,000 4030 Contributions-Retirement 2,769 2,860 3,000 3,000 0.0% 3,000 4050 Workers Compensation 85 67 100 100 0.0% 1,000 * Total Personal Services 44,404 45,800 46,700 46,700 0.0% 49,000 4300 Fees, Services - 85 1,000 1,000 0.0% 1,000 4340 Printing & Publishing 33,838 35,120 32,000 32,000 0.0% 34,000 4360 Subscriptions & Memberships 42,031 42,906 42,000 42,000 0.0% 42,000 4370 Travel & Training 5,686 4,663 6,000 6,000 0.0% 5,000 4375 Promotional Expenses 1,727 1,798 600 1,700 183.3% 1,600 * Total Contractual Services 83,282 84,573 81,600 82,700 1.3% 83,600 ** Total Legislative 127,686 130,373 128,300 129,400 0.9% 132,600 2021 General Fund Budget Legislative (1110) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 150 Administration Mission Statement The Administration department is responsible for overseeing and coordinating all aspects of the City of Chanhassen. Administration strives to provide effective and fiscally responsible municipal services in a manner which promotes a high standard of community life. Strategies/Services  CHIEF ADMINISTRATIVE OFFICER – The City Manager is the Chief Administrative Officer of the city and directs the administration of city affairs.  ENFORCEMENT – The City Manager is responsible for enforcing the city code and resolutions adopted by the City Council.  ANNUAL BUDGET – The City Manager’s office is responsible for submitting an annual budget to the City Council for approval. The City Manager also oversees and apprises the City Council of the city’s financial condition.  ELECTIONS – The City Manager’s office is responsible for coordinating and conducting elections.  MEMBERSHIPS o International City/County Managers Assoc. and Minnesota City/County Managers Assoc. – Participation in these organizations helps engage staff on emerging trends and issues, legislative initiatives, better service delivery, strategic long-range planning and community partnerships. o Western Area Fire Training Academy – This organization is a joint powers entity formed in 1974 consisting of 11 communities to purchase and operate a fire training facility. The site became contaminated as a result of training exercises, and this membership fee pays for site maintenance and cleanup, in addition to legal fees accrued while negotiating costs with other responsible parties. 2021 Goals  Implement new tactics (software and/or processes) to provide higher levels of customer service.  Implement new communications strategies to provide for better public outreach.  Assess the effectiveness of the changes in communications service delivery. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .75 .75 .75 .75 Assistant City Manager .75 .75 .75 .75 Office Manager/Deputy Clerk 1 1 1 1 Communications Specialist 1 1 1 1 Communication & Administrative Support Specialist 1 1 1 1 Total 4.50 4.50 4.50 4.50 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 151 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 357,790 370,421 378,700 389,300 2.8% 401,000 4020 Salaries & Wages-Temp 2,331 112 300 300 0.0% 300 4021 Overtime-Temp 98 - - - 0.0%- 4030 Contributions-Retirement 51,704 53,097 57,400 59,000 2.8% 61,000 4040 Contributions-Insurance 63,824 62,140 53,000 62,500 17.9% 78,000 4050 Workers Compensation 2,844 2,308 3,500 3,000 (14.3%) 3,500 * Total Personal Services 478,591 488,079 492,900 514,100 4.3% 543,800 4300 Fees, Services 3,685 7,428 15,000 50,000 233.3% 10,000 4310 Telephone 4,752 3,497 5,800 5,000 (13.8%) 5,000 4320 Utilities 302 - 300 300 0.0% 300 4330 Postage 22,500 17,545 23,000 23,000 0.0% 23,000 4340 Printing & Publishing 380 206 300 300 0.0% 300 4360 Subscriptions & Memberships 5,238 5,234 5,000 5,000 0.0% 5,000 4370 Travel & Training 10,115 7,398 10,000 10,000 0.0% 10,000 4380 Mileage 1,349 543 1,200 1,200 0.0% 1,200 4410 Rental-Equipment 420 1,300 800 800 0.0% 800 4807 Propery Tax Expense - 4,320 - - 0.0%- * Total Contractual Services 48,741 47,472 61,400 95,600 55.7% 55,600 ** Total Administration 527,332 535,551 554,300 609,700 10.0% 599,400 2021 General Fund Budget Adminstration (1120) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 152 Finance Mission Statement The Finance Department will maintain the city's overall financial stability through sound financial planning and management. We will safeguard the city’s assets through the use of proper internal controls and ongoing maintenance of long-range financial planning documents. We are committed to the highest standards of accountability, accuracy, timeliness, professionalism, and innovation in providing financial services to those we serve. Strategies/Services  PAYROLL – Provide accurate payroll services for all city departments and follow all State and Federal reporting requirements.  AUDIT – To conduct the annual audit and continue to achieve the GFOA award for excellence in financial reporting.  BUDGET & CIP – Assist or complete the preparation of the city’s long-term financial planning documents including the Annual Budget and CIP.  UTILITY BILLING – Manage the city’s utility billing operation and assure accurate accounting of all related resources.  ACCOUNTS PAYABLE – Coordinate and produce all payments for services and products used by all city departments.  ASSESSMENTS – Provide updated assessment information to Carver & Hennepin Counties and assist residents with assessments related to their properties. 2021 Goals  Develop a comprehensive budget document to meet GFOA budget award criteria  Develop five year financial plans for all funds  Update and expand financial policies to include a comprehensive set of financial management policies to provide financial sustainability and resiliency for the City  Improve management of capital replacement with added funds and enhanced project accounting  Convert Springbrook Financial System to the current version of Cloud-based software  Update Chart of Accounts to provide enhanced information for budget management and to streamline consistent reporting for budget and CAFR  Implement an on-line budget development software & budget document preparation software to support an collaborative approach to budget development and to provide enhanced information for better budget operational management  Provide training and support for decentralized departmental use of the financial system through use of dashboards, automated budget information, updated chart of accounts, project accounting and enhanced reporting capabilities from updated financial systems  Automate workflow for purchasing approvals and invoice processing  Automate manual journal entries and approvals  Replace manual software integrations with API’s for permit and recreation cash receipts systems  Complete review of internal control structure to include enhanced cross-training and updated internal controls available with updated financial systems Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Finance Director .75 .75 .75 .75 Assistant Finance Director .88 .88 .88 .88 Account Clerk 1.23 1.23 1.23 1.23 Total 2.86 2.86 2.86 2.86 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 153 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 225,766 237,048 247,100 253,500 2.6% 261,100 4030 Contributions-Retirement 31,855 33,698 37,400 38,400 2.7% 40,000 4040 Contributions-Insurance 46,400 47,231 37,000 36,000 (2.7%) 44,200 4050 Workers Compensation 1,778 1,481 2,000 2,000 0.0% 2,000 * Total Personal Services 305,799 319,457 323,500 329,900 2.0% 347,300 4120 Supplies-Equipment 64 - 100 100 0.0% 100 4210 Books & Periodicals - - 100 100 0.0% 100 * Total Materials & Supplies 64 - 200 200 0.0% 200 4300 Fees, Services 10,447 9,509 16,000 16,000 0.0% 16,000 4301 Fees, Financial/Audit 26,047 20,942 26,000 26,000 0.0% 26,000 4310 Telephone and Communications 1,082 1,073 1,000 1,000 0.0% 1,000 4340 Printing & Publishing 1,087 438 300 300 0.0% 300 4360 Subscriptions & Memberships 425 425 500 500 0.0% 500 4370 Travel & Training 3,883 3,965 4,500 4,500 0.0% 4,500 * Total Contractual Services 42,970 36,351 48,300 48,300 0.0% 48,300 ** Total Finance 348,833 355,808 372,000 378,400 1.7% 395,800 2021 General Fund Budget Finance (1130) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 154 Legal Mission Statement Through our contract with Campbell Knutson, our mission is to efficiently and effectively administer the legal affairs of the city by internally providing professional, timely, and useful legal advice and services; to minimize liability exposure by recommending and implementing appropriate policies, practices, and procedures; and to administer such legal affairs in the most cost-efficient manner reasonable so as to contribute to the overall quality of life for the taxpayers of Chanhassen. Strategies/Services  REVIEW – The city attorney reviews development plans, personnel actions, contracts, and other documents.  PROSECUTION – Campbell Knutson handles the prosecution of all cases on behalf of the city.  DEFENSE – Campbell Knutson defends the city in any criminal or civil matter.  PERSONNEL – Madden, Galanter & Hansen handle all matters pertaining to the collective bargaining agreement between the City of Chanhassen and IUOE Local 49. 2021 Goals  Continue to make sound legal decisions that benefit the city’s management and taxpayers. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 155 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4302 Fees, Legal 191,253 201,661 200,000 205,000 2.5% 210,000 * Total Contractual Services 191,253 201,661 200,000 205,000 2.5% 210,000 ** Total Legal 191,253 201,661 200,000 205,000 2.5% 210,000 2021 General Fund Budget Legal (1140) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 156 Property Assessment Mission Statement To assess all properties in the city so that they are valued in a fair and equitable manner that can be presented in a format that is easily understood by residents and businesses. Strategies/Services  PROPERTY ASSESSMENT – The city contracts with Carver County for assessment services. Each property in the city is examined at least every four years. 2021 Goals  Continue successful and efficient assessment process. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 157 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4300 Fees, Services 152,430 158,707 161,000 165,000 2.5% 170,000 * Total Contractual Services 152,430 158,707 161,000 165,000 2.5% 170,000 ** Total Property Assessment 152,430 158,707 161,000 165,000 2.5% 170,000 2021 General Fund Budget Property Assessment (1150) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 158 Management Information Systems (MIS) Mission Statement The MIS Department provides and maintains computer, network, and telecommunication resources to all city users with a goal of assuring that staff has the appropriate technology to efficiently perform their job functions. The MIS staff also provides direct support of both desktop and server-hosted software applications and manages vendor support for all other city software. In addition, the department maintains access control, video surveillance and audio-visual systems throughout the city. Strategies/Services  NETWORK HARDWARE SUPPORT – Acquisition, service and support all city network servers, switches, printers and appliances.  PC HARDWARE SUPPORT – Acquisition, service and support for all computers and mobile devices used by city staff.  NETWORK/CLIENT SOFTWARE – Acquisition and support for all software on city computers and various hosted services.  TELECOMMUNICATIONS – Hardware/software support for the central telephone system and mobile cellular devices.  TRAINING – Provide or fund end user software and hardware training for city staff.  SYSTEMS SECURITY – Ensure city computer and network systems are properly secured.  PHYSICAL SECURITY – Acquisition, service and support for city access control systems and video surveillance systems.  AUDIO VISUAL SUPPORT – Manage and/or support all city audio visual systems.  UTILITY DEPT. SUPPORT – Provide support for city SCADA network hardware and software. 2021 Goals  Expand CarverLink Fiber Ring to include additional water and sewer facilities.  Implement Laserfiche Public Forms and Records modules.  Restructure MIS Department roles and responsibilities for future hire.  Upgrade older Windows servers to Windows 2019.  Upgrade AD and Exchange to 2019 Versions.  Update Employee intranet site to include IT related resources for staff, such as FAQ, and user self-help instructions.  Review and implement new backup/archival system.  Dispose of all excess computer and networking equipment. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget MIS Coordinator .75 .75 .75 .75 Network Support Technician 0 .75 .75 .75 PC Support Technician .75 .75 .75 .75 Total 1.50 2.25 2.25 2.25 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 159 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 118,751 126,443 128,000 172,700 34.9% 245,000 4030 Contributions-Retirement 17,286 18,432 19,400 21,300 9.8% 22,000 4040 Contributions-Insurance 21,908 23,336 20,400 20,300 (0.5%) 25,400 4050 Workers Compensation 935 787 1,000 1,000 0.0% 1,000 * Total Personal Services 158,880 168,998 168,800 215,300 27.5% 293,400 4150 Maintenance Materials 875 1,011 1,000 1,300 30.0% 1,300 4210 Books & Periodicals 83 40 100 100 0.0% 100 4220 Software Licensing & Support 24,100 49,221 40,000 42,900 7.3% 42,900 4260 Small Tools & Equipment 35 58 300 300 0.0% 300 * Total Materials & Supplies 25,093 50,330 41,400 44,600 7.7% 44,600 4300 Fees, Services 21,846 23,001 24,000 41,900 74.6% 41,900 4310 Telephone and Communications 1,700 1,550 2,000 3,100 55.0% 3,300 4320 Utilities 10,998 10,980 11,000 12,400 12.7% 12,400 4370 Travel & Training 7,465 6,202 6,000 7,000 16.7% 6,000 4530 Repair & Maintenance-Equip 3,828 3,609 5,000 5,000 0.0% 5,000 * Total Contractual Services 45,837 45,342 48,000 69,400 44.6% 68,600 ** Total MIS 229,810 264,670 258,200 329,300 27.5% 406,600 2021 General Fund Budget Management Information Systems (MIS) (1160) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 160 City Hall Mission Statement This department ensures the efficient and reliable operation of all city buildings. This includes ensuring that public buildings are safe, accessible, functional and inviting for all. To this end, we continually maintain and improve Chanhassen’s public buildings, focusing on providing superior value and energy conservation for our city. Strategies/Services  PREVENTATIVE MAINTENANCE – Responsible for routine maintenance to critical equipment, such as roofs and HVAC units, to maximize life expectancy and performance.  REPAIRS AND REPLACEMENTS – Oversee major upgrades, replacements, and repairs once equipment has concluded its useful life.  BUILDING CODES – Ensure that all buildings meet current building and fire codes.  OFFICE SUPPLIES – Purchase all necessary toiletries, paper supplies, and other office products for the city.  INSURANCE – Provide property insurance, auto insurance, various risk coverages, and terrorism insurance to cover all city operations. 2021 Goals  Continued management of public buildings and equipment to maximize life expectancy and operation.  Identify and implement cost-saving strategies throughout all City buildings. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Building Maintenance 1 1 1 1 Total 1 1 1 1 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 161 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 59,964 61,015 61,200 61,700 0.8% 63,600 4011 Overtime-Reg 965 86 1,000 500 (50.0%) 500 4030 Contributions-Retirement 8,557 8,546 9,200 9,300 1.1% 9,600 4040 Contributions-Insurance 18,183 19,352 17,000 16,800 (1.2%) 21,100 4050 Workers Compensation 3,417 2,735 4,000 3,600 (10.0%) 4,000 * Total Personal Services 91,086 91,735 92,400 91,900 (0.5%) 98,800 4110 Supplies-Office 35,553 32,036 35,000 35,000 0.0% 35,000 4120 Supplies-Equipment 8 50 500 500 0.0% 500 4140 Supplies-Vehicles 453 138 500 500 0.0% 500 4150 Maintenance Materials 5,576 6,220 5,000 5,500 10.0% 5,000 4260 Small Tools & Equipment 56 553 400 400 0.0% 400 * Total Materials & Supplies 41,645 38,998 41,400 41,900 1.2% 41,400 4300 Fees, Services 11,442 11,353 12,000 12,000 0.0% 12,000 4310 Telephone 10,424 10,320 10,500 10,000 (4.8%) 10,000 4320 Utilities 39,509 38,090 39,000 39,000 0.0% 39,000 4350 Cleaning & Waste Removal 30,434 44,429 31,000 47,100 51.9% 45,000 4370 Travel & Training - 119 200 200 0.0% 200 4410 Rental-Equipment 12,342 13,476 14,500 14,500 0.0% 14,500 4440 License & Registration 32 - 100 100 0.0% 100 4483 Insurance-General Liability 158,898 150,145 160,000 160,000 0.0% 160,000 4510 Repair & Maintenance-Building 5,386 6,166 5,000 5,000 0.0% 5,000 4520 Repair & Maintenance-Vehicles - - 200 200 0.0% 200 4530 Repair & Maintenance-Equip 4,505 3,797 5,000 5,000 0.0% 5,000 4807 Propery Tax Expense - 639 - - 0.0%- * Total Contractual Services 272,972 278,534 277,500 293,100 5.6% 291,000 ** Total City Hall 405,703 409,266 411,300 426,900 3.8% 431,200 2021 General Fund Budget City Hall (1170) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 162 Elections Mission Statement The Mission of the Elections department is to provide free, open, honest and professionally managed election services to our community. Through Elections, we assume the responsibility for protecting the will of the people; protecting democracy as a concept and form of government; and for establishing fairness and equity in the process of self-governance. Strategies/Services  VOTER REGISTRATION – The city is responsible for facilitating voter registration on election day.  REDISTRICTING – Following each US Census, the City is responsible for redistricting the City into equal districts. A census is conducted every 10 years.  COMPLIANCE WITH STATE AND FEDERAL LAWS – Elections must be conducted in strict compliance with state and federal laws, notably including those related to data privacy.  CUSTOMER SERVICE – Provide excellent customer service to promote confidence in the elections process and government in general. 2021 Goals  Redistricting  Collaborate with ISD 276 on 2021 school board elections. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 163 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 27,088 - 26,000 26,000 0.0% 26,000 4030 Contributions-Retirement - - - - 0.0%- 4050 Workers Compensation - - - - 0.0%- * Total Personal Services 27,088 - 26,000 26,000 0.0% 26,000 4110 Supplies-Office 1,239 - 1,500 1,500 0.0% 1,500 4120 Supplies-Equipment 114 - 2,500 2,500 0.0% 2,500 * Total Materials & Supplies 1,352 - 4,000 4,000 0.0% 4,000 4300 Fees, Services 4,090 14,189 12,000 12,000 0.0% 12,000 4340 Printing & Publishing 447 - 1,000 1,000 0.0% 1,000 4370 Travel & Training 5,851 - 5,000 5,000 0.0% 5,000 * Total Contractual Services 10,388 14,189 18,000 18,000 0.0% 18,000 ** Total Elections 38,829 14,189 48,000 48,000 0.0% 48,000 2021 General Fund Budget Elections (1180) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 164 Library Building Mission Statement The City of Chanhassen operates the Chanhassen Library building, working in partnership with Carver County to be a gathering place providing access to ideas, experiences, and materials to enrich our lives. Strategies/Services  PROVIDE LIBRARY BUILDING FOR RESIDENTS – The city pays for the building and all operating expenses of the building including; utilities, lights, heat, air conditioning, cleaning and telephone service. 2021 Goals  Continue to identify ways to optimize efficiency of energy use within the building.  Continue to maintain equipment to maximize its useful life. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 165 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4150 Maintenance Materials 50 1,645 2,500 1,500 (40.0%) 1,500 * Total Materials & Supplies 50 1,645 2,500 1,500 (40.0%) 1,500 4300 Fees, Services 7,191 7,129 4,000 7,000 75.0% 7,000 4310 Telephone 1,526 1,526 1,600 1,600 0.0% 1,600 4320 Utilities 58,149 51,962 60,000 55,000 (8.3%) 55,000 4350 Cleaning & Waste Removal 33,301 43,374 32,500 46,000 41.5% 47,000 4510 Repair & Maintenance-Building 4,954 10,888 6,500 6,500 0.0% 6,500 4530 Repair & Maintenance-Equip 333 6,227 4,500 4,500 0.0% 4,500 * Total Contractual Services 105,455 121,107 109,100 120,600 10.5% 121,600 ** Total Library Building 105,505 122,752 111,600 122,100 9.4% 123,100 2021 General Fund Budget Library Building (1190) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 166 Public Safety CITY OF CHANHASSEN 2021 ANNUAL BUDGET 167 Police Administration Mission Statement The Carver County Sheriff’s Office will serve everyone with respect and dignity and do so with honor, integrity and pride. We are committed to enhancing the security, safety, and the quality of life for the citizens, businesses and visitors of Chanhassen. Strategies/Services  SERVICE – Deliver quality service to all who look to us for assistance.  ENFORCEMENT – Enforce all local, state and federal laws.  COLLABORATE – Collaborate with other agencies to share resources whenever possible. 2021 Goals  Provide public safety services in an efficient and cost-effective manner consistent with the values of the citizens of Chanhassen.  Continue to identify and address traffic concerns within the city, with an emphasis on prevention and education.  Engage the public and strive for transparency in government and policing through public announcements and notifications via social media, such as; Twitter, Facebook and responding to questions from the city website, Request Tracker and the media.  Engage the aging population through attendance and participation in Details with Deputies and Senior Commission, as well as new initiatives designed to make Chanhassen a “Community for Life”.  Work collaboratively with community service personnel to blend public safety services for cohesive crime prevention efforts. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Lieutenant 1 1 1 1 Sergeant 3 3 3 3 Investigator 1 1 1 1 School Resource Officer 1 1 1 1 Deputies 9 9 10 10 Total 15 15 16 16 Employee Overhead 2020 Actual 2021 Budget 2022 Budget 2023 Budget Records .48 .48 .48 .48 Sergeant .39 .39 .39 .39 Total .87 .87 .87 .87 Vehicles 2020 Actual 2021 Budget 2022 Budget 2023 Budget Total 8 8 8 8 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 168 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4130 Program Supplies 342 - 1,000 500 (50.0%) 500 * Total Materials & Supplies 342 - 1,000 500 (50.0%) 500 4300 Fees, Services 1,779,397 1,872,389 1,976,700 1,983,700 0.4% 2,130,000 4370 Travel & Training 90 257 100 100 0.0% 100 4375 Promotional Expense 817 - 1,000 1,000 0.0% 1,000 * Total Contractual Services 1,780,303 1,872,647 1,977,800 1,984,800 0.4% 2,131,100 ** Total Police Administration 1,780,646 1,872,647 1,978,800 1,985,300 0.3% 2,131,600 2021 General Fund Budget Police Administration (1210) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 169 Fire Prevention and Administration Mission Statement The mission of the Chanhassen Fire Department is to serve our residents by minimizing the loss of life and property in the City of Chanhassen from fires, natural disasters and life-threatening situations. It is our vision to be known as an innovative, progressive and customer-centric organization. We are dedicated to work with our partners to deliver effective, efficient and safe emergency services to our residents. Strategies/Services The fire department relies primarily on paid on call staff operating from two fire stations to manage operations and to deliver emergency response. The Fire Chief, Assistant Fire Chief and Administrative Support Specialist provide leadership, fire prevention and administrative support. Services include:  OVERSITE – Manages ongoing readiness to ensure effective and safe operations while ensuring compliance with national, state and local regulations and standards.  ALL HAZARD MITIGATION – Responds to and manages all types of emergencies inclusive of fires, medical emergencies, car accidents, technical rescue, hazardous materials, automated alarms and various miscellaneous requests.  FIRE/SAFETY EDUCATION – Coordinates and delivers fire and safety education programs to the schools, businesses and general public.  FIRE PREVENTION – Provides plan review services for new commercial construction and renovations, ongoing fire and safety inspections for commercial buildings, multi-unit residential and miscellaneous buildings within the city limits and coordinates post-fire investigations. 2021 Goals  Complete a comprehensive review of training program based on the expanded duty crew program. Increase the utilization of small group, On Shift, training reducing the dependence on large group training in a Non-Pandemic environment. This will be completed within the first six months for use during the 2022 budget process.  Roll out new Standard Operating Guidelines (SOG) and begin comparing documented policies to actual operational response. Quality Assurance reviews will be used on call responses to ensure SOGs are being followed.  Integrate and define Firefighter/Admin position into assisting with commercial fire inspections. This will require some additional training and on the job practice with the Fire Chief and Assistant Fire Chief. By the end of the year, this position will be able to actively support the commercial fire inspection programming. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Fire Chief 1 1 1 1 Assistant Fire Chief 1 1 1 1 Fire Fighter/Admin Support Specialist 0 1 1 1 Total 2 3 3 3 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 170 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 205,907 219,896 225,200 289,700 28.6% 293,000 4011 Overtime-Reg 2,724 4,224 3,000 - (100.0%)- 4020 Salaries & Wages-Temp 208,252 231,918 345,000 345,000 0.0% 350,000 4030 Contributions-Retirement 232,909 246,506 252,000 260,000 3.2% 260,000 4031 Fire Relief Required Contribution 54,749 47,399 50,000 50,000 0.0% 50,000 4040 Contributions-Insurance 22,068 23,453 21,000 37,400 78.1% 44,000 4050 Workers Compensation 68,767 56,480 80,000 80,000 0.0% 75,000 4060 Unemployment 36 - - - 0.0%- 4070 Contracted Wages 34,048 35,248 36,000 - (100.0%)- * Total Personal Services 829,461 865,123 1,012,200 1,062,100 4.9% 1,072,000 4120 Supplies-Equipment 7,015 6,408 7,000 7,000 0.0% 7,000 4130 Supplies-Program 3,282 1,355 2,200 2,200 0.0% 2,200 4140 Supplies-Vehicles 4,310 6,349 9,000 9,000 0.0% 9,000 4150 Maintenance Materials 164 - 400 400 0.0% 400 4210 Books & Periodicals - - 500 500 0.0% 500 4240 Uniforms & Clothing 9,853 9,981 11,000 11,000 0.0% 11,000 4260 Small Tools & Equipment 8,166 7,986 8,000 8,000 0.0% 8,000 4290 Misc. Materials & Supplies 6,407 7,390 7,000 7,000 0.0% 7,000 * Total Materials & Supplies 39,197 39,469 45,100 45,100 0.0% 45,100 4300 Fees, Services 26,056 33,152 34,000 37,000 8.8% 39,000 4310 Telephone 7,815 8,744 8,000 8,000 0.0% 8,000 4320 Utilities 18,392 17,746 17,000 17,000 0.0% 17,000 4350 Cleaning & Waste Removal 5,606 4,849 5,100 5,100 0.0% 5,100 4360 Subscriptions & Memberships 1,452 1,413 2,000 2,000 0.0% 2,000 4370 Travel & Training 43,692 54,375 41,500 35,000 (15.7%) 41,500 4375 Promotional Expense 7,415 7,309 8,000 8,000 0.0% 8,000 4483 Insurance-General Liability 1,175 1,704 2,400 2,600 8.3% 2,600 4510 Repair & Maintenance-Building 7,544 8,639 5,500 6,000 9.1% 6,000 4520 Repair & Maintenance-Vehicles 100 2,756 4,000 4,000 0.0% 4,000 4530 Repair & Maintenance-Equip 20,367 19,919 22,500 22,500 0.0% 23,000 4531 Repair & Maintenance-Radios 508 55 2,000 2,000 0.0% 2,000 * Total Contractual Services 140,122 160,660 152,000 149,200 (1.8%) 158,200 ** Total Fire Prevention and Admin 1,008,779 1,065,251 1,209,300 1,256,400 3.9% 1,275,300 2021 General Fund Budget Fire Prevention and Administration (1220) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 171 Community Service Mission Statement The Community Services department works in conjunction with the Carver County Sheriff’s Office to promote and maintain a safe environment in all areas and neighborhoods within Chanhassen. The CSOs will ensure compliance with city codes by residents, businesses, and other property owners. The CSOs also promote a safe environment by performing services related to Animal Control, including reuniting lost and found pets with their owners. Strategies/Services  ANIMAL CONTROL – The CSOs are responsible for impounding lost animals, taking Animal Bite complaints, and removing dead animals from city-owned streets. CSOs also conduct inspections for kennel permits.  ASSIST THE CCSO – CSOs respond to a variety of calls dispatched by Carver County, including vehicle lock-outs, traffic direction, and medical calls.  CODE ENFORCEMENT – The CSOs ensure compliance throughout the community with a variety of city code requirements, including provisions related to weeds and grass, lawn watering, and shoveling. 2021 Goals  Improve on response time for service delivery.  Work on public outreach and educating residents on City Code and City services. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Community Service Officer 1.50 1.50 1.50 1.50 Total 1.50 1.50 1.50 1.50 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 172 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 42,434 40,135 48,000 48,000 0.0% 48,000 4021 Overtime-Temp 83 274 300 300 0.0% 300 4030 Contributions-Retirement 6,490 6,146 7,000 7,000 0.0% 7,000 4040 Contributions-Insurance 590 559 600 600 0.0% 600 4050 Workers Compensation 1,280 956 1,300 1,300 0.0% 1,300 4060 Unemployment 524 - - - 0.0%- * Total Personal Services 51,400 48,071 57,200 57,200 0.0% 57,200 4120 Supplies-Equipment 116 639 300 300 0.0% 300 4140 Supplies-Vehicles 105 3 200 200 0.0% 200 4240 Uniforms & Clothing 250 275 700 700 0.0% 700 * Total Materials & Supplies 470 917 1,200 1,200 0.0% 1,200 4300 Fees, Services 2,757 3,263 3,200 3,200 0.0% 3,200 4310 Telephone 1,245 1,203 1,600 1,600 0.0% 1,600 4340 Printing & Publishing - - 100 100 0.0% 100 4520 Repair & Maintenance-Vehicles - - 200 200 0.0% 200 4530 Repair & Maintenance-Equip - - 100 100 0.0% 100 4531 Repair & Maintenance-Radios - - 200 200 0.0% 200 * Total Contractual Services 4,002 4,466 5,400 5,400 0.0% 5,400 ** Total Community Service 55,873 53,454 63,800 63,800 0.0% 63,800 2021 General Fund Budget Community Service (1260) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 173 Public Works & Engineering CITY OF CHANHASSEN 2021 ANNUAL BUDGET 174 Engineering Mission Statement The Engineering department aims to provide efficient, centralized, and cost-effective municipal engineering services to the citizens, as well as other departments of the city. Our efforts are focused on providing a high level of expertise for designing/planning, advising, administering, and overseeing public works improvements and developments. Our goal is to provide these services within the project budget and timeframe required while protecting the public health, safety, and welfare of the public. Strategies/Services  PLAN FOR AND IMPLEMENT CAPITAL IMPROVEMENTS – Program, manage, bid out and administer annual capital improvement projects for streets, sanitary sewer, water and storm sewer infrastructure.  DEVELOPMENT PLAN REVIEW – Review proposed development plans to insure conformity to City Code and engineering standards.  PAVEMENT MANAGEMENT – Complete annual pavement survey and plan for future projects.  GIS – Enables the city to improve communication to the public and other city departments for decision-making and information distribution to ultimately better serve the public through the efficient use of mapping and data retention.  PERMITTING – Review permits within the city right-of-way.  AGENCY COORDINATION – Work with other agency partners such as MnDOT and Carver County on joint capital improvement projects and studies.  TRAFFIC – Work with residents, law enforcement and other departments to address potential speeding, and traffic and pedestrian safety concerns. Gather traffic data as needed.  MEMBERSHIPS o City Engineer Association of Minnesota – This is a professional association for engineers in Minnesota. The Association advances the education of its members, promotes the interchange of helpful ideas and information and seeks ways and means by which members may be more useful and efficient. o American Public Works Association, MN Chapter – This association includes more than 1,000 members from across Minnesota, representing both private and public industries, working together to advance the public works profession. o Suburban Rate Authority – This member organization is a group of metro area communities that monitors the operation and activities of public utilities (Gas, Electric and Communications). It conducts research and investigation of the activities of such utilities and conducts other activities as may be necessary to insure equitable and reasonable public utility rates and service levels for the citizens of the members. 2021 Goals  Implement a standardized project tracking spreadsheet.  Transition to online permitting.  Create a Small Cell permit.  Create ArcGIS public facing online maps for various items such as Capital and Development project.  Hire a GIS focused Intern to help with the backlog of data entry and other GIS needs. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 175 Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Public Works Director/City Engineer .75 .75 .75 .75 Assistant City Engineer .88 .88 .88 .88 Project Engineer 1 1 1 1 Engineering Tech 2 2 2 2 GIS Specialist .40 .40 .40 .40 Senior Admin Support Specialist .70 .70 .70 .70 Total 5.73 5.73 5.73 5.73 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 176 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 419,427 443,798 494,000 511,500 3.5% 526,900 4011 Overtime-Reg 7,436 10,131 7,000 8,000 14.3% 10,000 4020 Salaries & Wages-Temp 7,047 13,492 12,000 5,000 (58.3%) 14,000 4021 Overtime-Temp 51 - - - 0.0%- 4030 Contributions-Retirement 62,455 62,639 74,500 75,000 0.7% 80,000 4040 Contributions-Insurance 78,157 80,255 86,600 86,400 (0.2%) 108,000 4050 Workers Compensation 2,833 2,154 3,500 3,000 (14.3%) 3,500 * Total Personal Services 577,405 612,469 677,600 688,900 1.7% 742,400 4120 Supplies-Equipment 399 1,850 500 2,000 300.0% 2,000 4140 Supplies-Vehicles 416 479 300 500 66.7% 500 4240 Uniforms & Clothing - - - 500 100.0% 500 * Total Materials & Supplies 815 2,329 800 3,000 275.0% 3,000 4300 Fees, Services 23,254 56,069 16,000 25,000 56.3% 20,000 4310 Telephone 4,350 4,838 4,600 4,700 2.2% 4,700 4340 Printing & Publishing 358 650 300 500 66.7% 500 4360 Subscriptions & Memberships 1,280 1,520 1,500 2,700 80.0% 11,000 4370 Travel & Training 2,331 4,537 6,300 1,600 (74.6%) 6,500 4380 Mileage- 425 100 1,000 900.0% 1,000 4530 Repair & Maintenance-Equip - 58 500 500 0.0% 500 * Total Contractual Services 31,573 68,097 29,300 36,000 22.9% 44,200 ** Total Engineering 609,793 682,895 707,700 727,900 2.9% 789,600 2021 General Fund Budget Engineering (1310) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 177 Street Maintenance Mission Statement The Street Maintenance department will maintain and improve the public transportation system including streets, sidewalks, parking lots and trails, in a cost-effective, safe and responsive manner. Strategies/Services  SNOW AND ICE CONTROL – Maintenance of city streets in the winter.  STREET PATCHING – Annual pavement maintenance of city streets and trails including potholes and patching utility repairs.  TREE TRIMMING – Trimming of trees and brush in the public right-of-way.  MOWING – Mowing of select areas in the public right-of-way.  STREET SIGNS – Replacement of damaged or weathered street signs as needed.  STREET LIGHTS AND SIGNALS – Repair of city-maintained street lights and signals.  PAVEMENT MARKING – Annual pavement marking on city streets.  STREET SWEEPING – Annual street sweeping of city streets, typical spring and fall.  STORM SEWER MAINTENANCE – Maintenance of city storm sewer system. 2021 Goals  Enhance the street sweeping program to be targeted based on timing and locations.  Expand use of, and update the Asset Management Software (Cartegraph).  Foster a work environment that results in an engaged workforce, improve trust and communication. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Street Superintendent 1 1 1 1 Street Lead 1 1 1 1 Street Operator 7 7 7 7 Public Works Secretary .25 .25 .25 .25 Total 9.25 9.25 9.25 9.25 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 178 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 493,599 522,671 605,000 615,800 1.8% 633,100 4011 Overtime-Reg 65,137 70,793 40,000 60,000 50.0% 65,000 4020 Salaries & Wages-Temp 27,994 17,546 32,000 40,000 25.0% 24,000 4021 Overtime-Temp 438 - - - 0.0%- 4030 Contributions-Retirement 84,190 88,131 91,700 93,000 1.4% 96,000 4040 Contributions-Insurance 119,357 117,893 108,000 100,700 (6.8%) 123,400 4050 Workers Compensation 58,393 47,203 66,000 66,000 0.0% 68,000 4060 Unemployment 4,008 - - - 0.0%- * Total Personal Services 853,116 864,237 942,700 975,500 3.5% 1,009,500 4120 Supplies-Equipment 38,254 25,858 40,000 42,000 5.0% 42,000 4140 Supplies-Vehicles 9,420 15,842 12,000 12,000 0.0% 12,000 4150 Maintenance Materials 50,856 78,478 55,000 50,000 (9.1%) 55,000 4210 Books & Periodicals - - 100 100 0.0% 100 4240 Uniforms & Clothing 4,308 5,681 5,500 5,600 1.8% 5,700 4260 Small Tools & Equipment 1,706 1,056 2,700 2,500 (7.4%) 2,700 * Total Materials & Supplies 104,543 126,915 115,300 112,200 (2.7%) 117,500 4300 Fees, Services 3,953 2,497 3,500 - (100.0%)- 4310 Telephone 8,299 8,437 8,300 8,500 2.4% 8,500 4340 Printing & Publishing 173 - 300 200 (33.3%) 200 4350 Cleaning & Waste Removal 522 837 2,000 2,500 25.0% 2,500 4360 Subscriptions & Memberships 100 628 100 600 500.0% 600 4370 Travel & Training 2,111 2,280 1,600 8,000 400.0% 8,000 4410 Rental-Equipment 8,260 4,534 8,000 2,000 (75.0%) 3,000 4440 License & Registration 464 - 500 500 0.0% 500 4510 Repair & Maintenance-Building 16 - 100 - (100.0%) - 4520 Repair & Maintenance-Vehicles 2,824 - 800 - (100.0%)- 4530 Repair & Maintenance-Equip 2,250 984 700 1,000 42.9% 1,000 4540 Repair & Maintenance-Streets 5,800 6,858 6,500 - (100.0%)- 4560 Repair & Maintenance-Signs 11,544 9,232 11,000 12,000 9.1% 12,000 * Total Contractual Services 46,316 36,287 43,400 35,300 (18.7%) 36,300 ** Total Street Maintenance 1,003,974 1,027,439 1,101,400 1,123,000 2.0% 1,163,300 2021 General Fund Budget Street Maintenance (1320) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 179 Street Lighting & Signals Mission Statement Provide reliable, well-maintained and cost-efficient street lighting and signal systems for the City. Strategies/Services  MAINTENANCE – The Street Maintenance department manages the street lighting system. Over 63% of the city's street lights are provided and operated by Xcel Energy or Minnesota Valley Electric Cooperative (MVEC).  UTILITY COST – Most of this budget reflects the city's contractual cost for Xcel and MVEC to operate and maintain this system. This budget also includes costs to maintain the city’s signal systems. 2021 Goals  Update street light and traffic signal inventory in the Asset Management software (Cartegraph).  Enter into an agreement with a contractor for signal system maintenance.  Continue switching over light fixtures to LED technology. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 180 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4120 Supplies-Equipment 5,233 5,838 4,000 30,000 650.0% 30,000 * Total Materials & Supplies 5,233 5,838 4,000 30,000 650.0% 30,000 4300 Fees, Services - - 1,000 - (100.0%)- 4310 Telephone 360 360 500 500 0.0% 500 4320 Utilities 328,234 311,619 330,000 330,000 0.0% 330,000 4565 Repair & Maintenance-Light/Signal 41,492 45,486 35,000 25,000 (28.6%) 25,000 * Total Contractual Services 370,086 357,465 366,500 355,500 (3.0%) 355,500 ** Total Street Lighting and Signals 375,319 363,303 370,500 385,500 4.0% 385,500 2021 General Fund Budget Street Lighting and Signals (1350) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 181 Fleet Department Mission Statement The Chanhassen Fleet department strives to provide high quality vehicle and equipment maintenance and repair services in a cost effective manner, and maintain the city’s vehicles and equipment in good and safe operational condition with minimal down time. The department strives to reduce major repairs through promoting proper vehicle and equipment operator training programs and providing timely service checks. Strategies/Services  MAINTENANCE – Provide quality and cost-effective maintenance services with quick turnaround for city vehicles and equipment.  EQUIPMENT MANAGEMENT – Asset management and equipment replacement budgeting.  PROCUREMENT – Procurement of city’s fuel mainly through a joint powers agreement with the State of Minnesota. Procurement of city vehicles and equipment.  FACILITY MANAGEMENT – Maintain and clean the Public Works building. 2021 Goals  Upgrade fuel filling and monitoring system to comply with recent MPCA regulation changes.  Establish new Standard Operating Procedure (SOP) for washing fleet vehicles, focusing on winter season.  Review opportunities for improving fuel efficiency of vehicles. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Equipment Superintendent .90 .90 .90 .90 Mechanic 1.80 1.80 1.80 1.80 Public Works Secretary .25 .25 .25 .25 Total 2.95 2.95 2.95 2.95 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 182 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 213,491 221,154 224,400 232,000 3.4% 238,900 4011 Overtime-Reg 14,072 17,314 7,000 14,000 100.0% 14,000 4020 Salaries & Wages-Temp 4,500 5,745 5,000 5,000 0.0% 5,000 4021 Overtime-Temp 127 - - - 0.0%- 4030 Contributions-Retirement 32,815 34,409 35,000 36,000 2.9% 38,000 4040 Contributions-Insurance 44,291 47,815 42,000 42,000 0.0% 52,600 4050 Workers Compensation 9,276 7,709 10,000 10,000 0.0% 10,000 * Total Personal Services 318,572 334,146 323,400 339,000 4.8% 358,500 4120 Supplies-Equipment 502 1,129 1,600 - (100.0%)- 4140 Supplies-Vehicles 60 432 200 - (100.0%)- 4150 Maintenance Materials 2,058 717 600 6,000 900.0% 6,000 4170 Motor Fuels & Lubricants 142,536 157,516 165,000 168,300 2.0% 168,300 4240 Uniforms & Clothing 1,104 1,270 1,300 1,300 0.0% 1,300 4260 Small Tools & Equipment 2,293 3,179 3,000 - (100.0%)- * Total Materials & Supplies 148,552 164,242 171,700 175,600 2.3% 175,600 4300 Fees, Services 3,539 2,798 4,000 4,000 0.0% 4,000 4310 Telephone 2,375 1,745 2,500 2,500 0.0% 2,500 4320 Utilities 36,441 32,172 36,000 36,000 0.0% 36,000 4350 Cleaning & Waste Removal 5,342 5,923 5,500 6,000 9.1% 6,000 4360 Subscriptions & Memberships 40 40 200 200 0.0% 200 4370 Travel & Training - 352 800 800 0.0% 800 4440 License & Registration 425 - 300 1,000 233.3% 1,000 4510 Repair & Maintenance-Building 31,448 13,522 12,000 15,000 25.0% 15,000 4530 Repair & Maintenance-Equip 291 5,078 3,500 3,500 0.0% 3,500 * Total Contractual Services 79,901 61,629 64,800 69,000 6.5% 69,000 4703 Office Equipment - - 500 500 0.0% 500 4705 Other Equipment 3,561 5,000 5,000 5,000 0.0% 5,000 * Total Capital Outlay 3,561 5,000 5,500 5,500 0.0% 5,500 ** Total Fleet Department 550,586 565,017 565,400 589,100 4.2% 608,600 2021 General Fund Budget Fleet Department (1370) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 183 Community Development CITY OF CHANHASSEN 2021 ANNUAL BUDGET 184 Planning Commission Mission Statement The planning commission is established pursuant to the Minnesota Municipal Planning Act, and has the powers and duties assigned to it by that act, the city code, and state law. The planning commission is designated the planning agency of the city pursuant to the Municipal Planning Act. There are 7 planning commissioners that serve a staggered 3-year term. Strategies/Services  ADVISE – Make recommendations to the city council on official controls (comprehensive plan and zoning ordinance).  REVIEW AND HOLD PUBLIC HEARINGS – Act as the city's Board of Adjustments and Appeals and reviews and make recommendations on all development applications.  SPECIAL STUDIES – The commission may undertake special studies as directed by the city council. 2021 Goals  Review development applications in a timely manner.  Review ordinances for Comprehensive Plan implementation.  Examine other long range planning projects. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 185 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 474,940 498,200 515,700 532,500 3.3% 548,500 4011 Overtime-Reg 310 250 - - 0.0% - 4020 Salaries & Wages-Temp 972 - 1,000 1,000 0.0% 1,000 4030 Contributions-Retirement 70,259 72,498 78,000 80,700 3.5% 83,100 4040 Contributions-Insurance 88,481 111,030 98,200 91,300 (7.0%) 114,000 4050 Workers Compensation 3,298 2,535 3,600 3,600 0.0% 3,800 * Total Personal Services 638,260 684,514 696,500 709,100 1.8% 750,400 4120 Supplies-Equipment - 133 100 100 0.0% 100 4130 Supplies-Program 689 833 800 900 12.5% 900 4140 Supplies-Vehicles 891 1,460 1,500 2,000 33.3% 2,000 4210 Books & Periodicals 331 1,578 2,500 1,500 (40.0%) 1,500 4240 Uniforms & Clothing 1,242 1,526 1,500 1,500 0.0% 1,500 4260 Small Tools & Equipment 74 429 400 400 0.0% 400 * Total Materials & Supplies 3,227 5,960 6,800 6,400 (5.9%) 6,400 4310 Telephone 2,736 5,259 3,000 5,300 76.7% 5,300 4340 Printing & Publishing 594 616 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships 1,120 1,095 1,000 1,000 0.0% 1,000 4370 Travel & Training 4,973 3,423 5,000 5,000 0.0% 5,000 4440 License & Registration 96 - 500 100 (80.0%) 100 4520 Repair & Maintenance-Vehicles - - 300 300 0.0% 300 4530 Repair & Maintenance-Equip - - 900 300 (66.7%) 300 * Total Contractual Services 9,518 10,393 11,700 13,000 11.1% 13,000 ** Total Code Enforcement 651,006 700,867 715,000 728,500 1.9% 769,800 2021 General Fund Budget Code Enforcement (1250) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 186 Planning Administration Mission Statement The department identifies needs and goals to guide modifications or updates to the comprehensive plan or city code. The department also reviews development plans for compliance with city ordinances and other regulations. Strategies/Services  DEVELOPMENT REVIEW – Process all development applications, including generation of staff reports for the planning commission and city council.  MANAGE INFORMATION – Maintain the city’s demographics and statistical information including population, household information, available land inventory and building activity etc.  ADMINISTRATION – Provide zoning information, review permits and provide code enforcement. Manage implementation of the city comprehensive plan and zoning ordinances.  STAFF SUPPORT – Provide staff support to the planning commission and the city council on all land use matters including special studies.  MEMBERSHIPS o American Planning Association – This organization provides educational opportunities to apply credits towards the American Institute of Certified Planners license requirements, as well as updating skills at national and local conferences and webinars. This also allows staff to keep up to date with best practices through the Planning Magazine. o Urban Land Institute – Through this organization we have access to an expanding library of member-generated content and ideas, case studies and online reports. There are also educational opportunities to fulfill the American Institute of Certified Planners license requirements. 2021 Goals  Process code amendments relating to the adoption of the Comprehensive Plan.  Work on converting case files to electronic filing system. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Community Development Director .80 .80 .80 .80 Senior Planner 1.75 1.75 1.75 1.75 Associate Planner 1 1 1 1 Senior Admin Support Specialist 1 1 1 1 Total 4.55 4.55 4.55 4.55 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 187 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4210 Books & Periodicals - - 200 200 0.0% 200 * Total Materials & Supplies - - 200 200 0.0% 200 4300 Consulting - 36 - - 0.0% 4340 Printing & Publishing 702 907 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships - - 200 200 0.0% 200 4370 Travel & Training 126 147 300 300 0.0% 300 * Total Contractual Services 828 1,090 1,500 1,500 0.0% 1,500 ** Total Planning Commission 828 1,090 1,700 1,700 0.0% 1,700 2021 General Fund Budget Planning Commission (1410) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 188 Code Enforcement Mission Statement The division is responsible for the plan review, permit issuance, and inspections of buildings, plumbing and mechanical systems, fire sprinklers and alarm systems, and individual sewage treatment systems. Division staff is also responsible for inspections of existing buildings for fire code violations, septic tank and RPZ maintenance programs, processing handgun and solicitor permits and providing assistance to the city’s law enforcement staff. Strategies/Services  PLAN REVIEW – Perform building code compliance plan review, specifications and other supporting documents for all building projects in the city. Issue building, fire suppression/alarm, mechanical, plumbing and SSTS permits. Retain/archive documents related to plan review and permit issuance.  INSPECTIONS – On-site verification of adherence to the approved design and building code compliance. Retain/archive documentation related to on-site inspections.  CODE ENFORCEMENT – Periodic evaluation (Assistant Fire Chief) of all public and commercial buildings. Investigation of property maintenance issues. Maintain necessary documentation, compose and submit reports required by other governmental agencies. 2021 Goals  Continue cross training inspectors as well as develop newer inspectors.  Manage inspections and plan review in a timely manner.  Continue implementation of new permitting software. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Building Official 1 1 1 1 Building Inspector 2 2 2 2 Mechanical Inspector 2 2 2 2 Administrative Support Specialist 2 2 2 2 Total 7 7 7 7 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 189 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 366,597 399,061 402,300 418,800 4.1% 428,000 4011 Overtime-Reg 1,410 142 - - 0.0% 4020 Salaries & Wages-Temp - - - 9,000 100.0% 9,000 4030 Contributions-Retirement 52,927 58,173 61,000 63,300 3.8% 64,900 4040 Contributions-Insurance 65,198 60,854 53,300 53,300 0.0% 66,200 4050 Workers Compensation 2,888 2,478 3,000 3,200 6.7% 3,400 * Total Personal Services 489,020 520,707 519,600 547,600 5.4% 571,500 4120 Supplies-Equipment 66 79 100 100 0.0% 100 4140 Supplies-Vehicles 284 100 300 300 0.0% 300 * Total Materials & Supplies 350 179 400 400 0.0% 400 4300 Fees, Services 10,354 - 5,000 5,000 0.0% 5,000 4360 Subscriptions & Memberships 1,894 1,018 2,000 2,000 0.0% 2,000 4370 Travel & Training 385 5,252 4,500 5,000 11.1% 5,000 * Total Contractual Services 12,633 6,270 11,500 12,000 4.3% 12,000 ** Total Planning Administration 502,004 527,156 531,500 560,000 5.4% 583,900 2021 General Fund Budget Planning Administration (1420) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 190 Senior Commission Mission Statement Serve as an advisory body to the city council in addressing the special needs of the people over 55 living in Chanhassen. The senior commission makes recommendations to the city council regarding the special needs of seniors in the areas of transportation, information and assistance, independent living in the home, social and recreational programs, senior center and senior housing. Strategies/Services  ADVISE – Make recommendations to the city council on senior needs.  COORDINATE SERVICES – Manage the contract with CAP agency for the congregate dinning service, work with other agencies including Carver County Office of Aging. 2021 Goals  Continue to work on implementation of action plan to raise awareness of Alzheimer’s in Chanhassen.  Continue to look for partners to expand senior outreach in the community.  Educate the community on services and resources available to seniors and their caregivers. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Senior Planner .25 .25 .25 .25 Total .25 .25 .25 .25 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 191 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 22,594 23,336 23,300 24,000 3.0% 24,700 4030 Contributions-Retirement 3,305 3,409 3,500 3,600 2.9% 3,800 4040 Contributions-Insurance 2,748 2,921 2,600 2,600 0.0% 3,200 4050 Workers Compensation 177 143 200 200 0.0% 200 * Total Personal Services 28,824 29,810 29,600 30,400 2.7% 31,900 4300 Fees, Services 14,737 8,727 14,000 4,000 (71.4%) 5,000 4370 Travel & Training - 107 200 200 0.0% 200 4375 Promotional Expense 1,316 - 800 800 0.0% 800 * Total Contractual Services 16,052 8,834 15,000 5,000 (66.7%) 6,000 ** Total Senior Commission 44,876 38,644 44,600 35,400 (20.6%) 37,900 2021 General Fund Budget Senior Commission (1430) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 192 Parks & Recreation CITY OF CHANHASSEN 2021 ANNUAL BUDGET 193 Park and Recreation Commission Mission Statement The park and recreation commission provides recommendations and advice to the city council regarding parks, recreation and leisure services. The commission is comprised of seven adult members and one or two youth members appointed by the city council for staggered three-year terms and one-year terms respectively. Strategies/Services  COMPREHENSIVE PLAN – Prepare a comprehensive Parks and Open Space Plan for the future development of the city park and recreation system, to be submitted to the city council for implementation. Maintain said plan and recommend amendments of the plan to the city council, as may become necessary or desirable.  CAPITAL IMPROVEMENT PROGRAM – Prepare an annual 5-year Park and Trail Acquisition and Development Capital Improvement Plan for delivery to the city council.  ADVISORY BODY – To act in an advisory capacity to the city council in all matters relating to parks and recreation in the city. 2021 Goals  Successfully complete the 2021 Park and Trail Acquisition and Development Capital Improvement Plan and Parks Equipment Replacement Program.  On behalf of the City Council, prepare the 2020 Park and Recreation Annual Report. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 194 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4130 Supplies-Program 25 - 100 100 0.0% 100 4210 Books & Periodicals - - 100 100 0.0% 100 * Total Materials & Supplies 25 - 200 200 0.0% 200 4340 Printing & Publishing - - 100 100 0.0% 100 4360 Subscriptions & Memberships - - 500 500 0.0% 500 4370 Travel & Training - 185 400 400 0.0% 400 * Total Contractual Services - 185 1,000 1,000 0.0% 1,000 ** Total Park and Rec Commission 25 185 1,200 1,200 0.0% 1,200 2021 General Fund Budget Park and Recreation Commission (1510) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 195 Park and Recreation Administration Mission Statement The park and recreation department’s primary purpose is to provide a comprehensive parks and recreation program including park planning and development, maintenance of the trail system and park and recreation facilities and leisure service programs with the goal of enhancing the quality of life in the city and promoting a stronger sense of community. Strategies/Services  PARKS AND OPEN SPACE – Promote maximum public use and access to public facilities by those who live and work within the community.  COMPREHENSIVE TRAIL SYSTEM – Construct and maintain a community-wide interconnected trail system.  COMPREHENSIVE PLAN – Manage the implementation and update of the parks and open space section of the comprehensive plan.  RECREATION PROGRAMS – Provide high quality programs, lessons and leagues that meet the needs of the community.  SENSE OF COMMUNITY – Provide for the social, recreational, educational, psychological and physical needs of residents and promote their participation in all aspects of community life.  MEMBERSHIP o National and Minnesota Park and Recreation Associations – The benefits of these organizations include advocacy, networking, education, research and reduced fees. 2021 Goals  Manage successful completion of 2020 Park and Trail CIP and Parks Equipment Replacement Program.  Manage Park and Recreation Department in providing a comprehensive experience for our residents and quests.  Identify funding sources for the trail project in the Lake Ann Park Preserve.  Represent the city’s interest in the completion of a pedestrian trail to the Arboretum. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Park and Recreation Director 1 1 1 1 Communication & Administrative Support Specialist 1 1 1 1 Total 2 2 2 2 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 196 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 168,124 183,544 186,700 170,800 (8.5%) 173,300 4030 Contributions-Retirement 23,811 26,009 28,200 26,000 (7.8%) 26,300 4040 Contributions-Insurance 36,543 38,902 33,900 20,400 (39.8%) 25,300 4050 Workers Compensation 1,331 1,147 1,500 1,500 0.0% 1,500 * Total Personal Services 229,809 249,603 250,300 218,700 (12.6%) 226,400 4120 Supplies-Equipment - - 100 100 0.0% 100 4130 Supplies-Program 324 510 100 100 0.0% 100 * Total Materials & Supplies 324 510 200 200 0.0% 200 4300 Fees, Services - - 300 300 0.0% 300 4310 Telephone 998 517 700 700 0.0% 700 4360 Subscriptions & Memberships 2,716 2,810 2,800 2,800 0.0% 2,800 4370 Travel & Training 2,029 780 1,800 1,800 0.0% 1,800 4380 Mileage- - 100 100 0.0% 100 * Total Contractual Services 5,743 4,107 5,700 5,700 0.0% 5,700 ** Total Park and Rec Admin. 235,876 254,220 256,200 224,600 (12.3%) 232,300 2021 General Fund Budget Park and Recreation Administration (1520) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 197 Recreation Center Mission Statement The mission of the Chanhassen Recreation Center is to enrich the lives of Chanhassen residents by providing a safe environment for residents to enjoy health and wellness programs, recreational and sports programs for all ages, and serving as a host site for a variety of community events and celebrations. The Recreation Center enhances the quality of life within the city by offering large and convenient facilities that accommodate athletic events and tournaments, conferences and special meetings for area residents and businesses. Strategies/Services  FITNESS – Provide equipment, facilities, and personal training services for physical activities for Chanhassen residents.  ROOM RENTALS – Provide the gymnasium, meeting rooms, studio and conference rooms for area residents and businesses to host meetings, events and activities.  DANCE FOR FUN – Offer a quality, full service, dance program for ages 3 through adult.  YOUTH AND ADULT ACTIVITIES – Coordinate recreational activities for children through senior citizens. 2021 Goals  Update Chanhassen Parks & Recreation refund policy.  Update registration waiver policy and update Rec Net accordingly.  Host a Free Community Day at the Recreation Center.  Increase social media presence for Recreation Center facility and programs. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Recreation Center Manager 1 1 1 1 Total 1 1 1 1 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 198 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 66,539 69,124 70,800 72,200 2.0% 74,400 4020 Salaries & Wages-Temp 103,816 107,716 113,000 94,000 (16.8%) 115,000 4030 Contributions-Retirement 25,377 26,500 30,000 28,000 (6.7%) 34,000 4040 Contributions-Insurance 10,920 11,608 10,200 10,200 0.0% 12,600 4050 Workers Compensation 9,667 7,990 10,500 9,000 (14.3%) 10,500 * Total Personal Services 216,319 222,938 234,500 213,400 (9.0%) 246,500 4120 Supplies-Equipment 1,678 699 1,600 900 (43.8%) 1,600 4130 Supplies-Program 14,884 11,965 15,000 11,000 (26.7%) 15,000 4150 Maintenance Materials 248 98 500 2,000 300.0% 500 4240 Uniforms & Clothing 500 465 600 500 (16.7%) 600 * Total Materials & Supplies 17,310 13,227 17,700 14,400 (18.6%) 17,700 4300 Fees, Services 50,977 58,370 51,000 43,000 (15.7%) 51,000 4310 Telephone 618 517 1,000 1,000 0.0% 1,000 4320 Utilities 37,345 15,060 37,000 37,000 0.0% 37,000 4360 Subscriptions & Memberships 410 904 400 400 0.0% 400 4370 Travel & Training 30 210 400 400 0.0% 400 4375 Promotional Expense 890 731 800 800 0.0% 800 4510 Repair & Maintenance-Building 1,745 196 2,000 2,000 0.0% 2,000 4530 Repair & Maintenance-Equip 1,481 3,015 1,800 1,800 0.0% 1,800 * Total Contractual Services 93,496 79,003 94,400 86,400 (8.5%) 94,400 ** Total Recreation Center 327,125 315,168 346,600 314,200 (9.3%) 358,600 2021 General Fund Budget Recreation Center (1530) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 199 Lake Ann Park Operations Mission Statement Lake Ann Park’s mission is to enrich the lives of our citizens by offering quality active and passive recreational opportunities while preserving the natural beauty of our most popular community park for future generations. We strive to offer something for everyone. Strategies/Services  CONCESSION FOOD SALES – Operate beachfront concession operation to improve the community’s overall Lake Ann experience.  WATERCRAFT RENTALS – A variety of rental boats are available for the community to explore Lake Ann during the summer months.  LIFEGUARD SERVICES – Lifeguard services are contracted through the Minnetonka School District (Minnetonka Aquatics) which provides lifeguards daily at Lake Ann during the summer months. 2021 Goals  Provide leadership in coordinating all components of the Lake Ann concession and watercraft rental operation.  Investigate new service options/contracts to bolster our customer experience as well as revenue. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 200 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 9,121 9,579 11,000 10,000 (9.1%) 12,000 4021 Overtime-Temp 8 166 - - 0.0%- 4030 Contributions-Retirement 698 745 700 800 14.3% 900 4050 Workers Compensation 523 444 600 600 0.0% 600 * Total Personal Services 10,351 10,934 12,300 11,400 (7.3%) 13,500 4130 Supplies-Program 8,143 7,857 10,000 8,000 (20.0%) 10,000 4240 Uniforms & Clothing 200 - 200 200 0.0% 200 * Total Materials & Supplies 8,343 7,857 10,200 8,200 (19.6%) 10,200 4300 Fees, Services 32,346 33,330 35,000 36,000 2.9% 36,000 4310 Telephone 1,145 1,145 1,200 1,200 0.0% 1,200 4320 Utilities 11,642 10,383 12,000 12,000 0.0% 12,000 4340 Printing & Publishing 268 268 400 400 0.0% 400 4903 Bad Debt Expense 12 - - 0.0%- * Total Contractual Services 45,413 45,126 48,600 49,600 2.1% 49,600 ** Total Lake Ann Park Operations 64,106 63,918 71,100 69,200 (2.7%) 73,300 2021 General Fund Budget Lake Ann Park Operations (1540) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 201 Park Maintenance Mission Statement The Park Maintenance department will provide safe, clean and beautiful parks and facilities along with high-quality leisure activities for all residents and visitors to the city park system. These services shall enhance health and well-being and promote economic vitality for long-term community sustainability. We will also continue to maintain the downtown business area and City Center Park to high professional standards. Strategies/Services  TRAIL SYSTEM – Maintain city trail system to the highest standard possible by providing year round access. Selective tree pruning and removal will be done when necessary to ensure these trail systems are as safe as possible for all Chanhassen residents.  PLAYGROUND – Provide residents with the safest playground equipment possible by doing weekly inspections of all equipment throughout the summer and attending to broken or vandalized items.  SNOWPLOWING – Clear trails of snow to allow for uninterrupted use twelve months a year. Plow all parking lots at city buildings. 2021 Goals  Successful implementation of the 2021 Capital Improvements Projects set by the Park and Recreation Commission and City Council.  Work with Administrative staff to insure the Parks and Recreation division continues to provide high level services and amenities.  Continue to monitor and replace trees as needed to mitigate the effects of Emerald Ash Borer.  Continue to implement the Cartegraph asset management program. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Park Superintendent 1 1 1 1 Park Lead 1 1 1 1 Park Operator 6 6 6 6 Public Works Secretary .25 .25 .25 .25 Total 8.25 8.25 8.25 8.25 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 202 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 500,639 442,589 509,000 518,300 1.8% 530,400 4011 Overtime-Reg 46,899 63,873 40,000 50,000 25.0% 55,000 4020 Salaries & Wages-Temp 119,810 125,766 126,000 128,500 2.0% 131,000 4021 Overtime-Temp 4,776 2,483 5,000 4,000 (20.0%) 4,000 4030 Contributions-Retirement 86,052 85,298 93,000 93,000 0.0% 95,000 4040 Contributions-Insurance 81,739 82,251 97,200 77,000 (20.8%) 94,200 4050 Workers Compensation 35,687 28,064 40,000 38,000 (5.0%) 40,000 * Total Personal Services 875,602 830,324 910,200 908,800 (0.2%) 949,600 4120 Supplies-Equipment 41,455 44,742 41,000 43,000 4.9% 43,000 4140 Supplies-Vehicles 3,049 5,183 5,000 5,000 0.0% 5,000 4150 Maintenance Materials 35,339 32,393 30,000 32,000 6.7% 32,000 4151 Irrigation Materials 1,515 3,594 4,000 5,000 25.0% 5,000 4240 Uniforms & Clothing 3,304 3,565 3,000 3,500 16.7% 3,500 4260 Small Tools & Equipment 1,022 3,555 1,200 1,200 0.0% 1,200 * Total Materials & Supplies 85,684 93,031 84,200 89,700 6.5% 89,700 4300 Fees, Services 46,982 53,228 45,000 45,000 0.0% 45,000 4310 Telephone 6,704 7,729 6,200 7,700 24.2% 7,700 4320 Utilities 5,220 4,993 5,200 5,200 0.0% 5,200 4340 Printing & Publishing 254 716 200 200 0.0% 200 4350 Cleaning & Waste Removal 3,932 5,110 3,900 5,100 30.8% 5,100 4360 Subscriptions & Memberships - - 400 400 0.0% 400 4370 Travel & Training 684 3,397 1,000 1,000 0.0% 1,000 4400 Rental-Land & Buildings 34,853 32,521 35,000 35,000 0.0% 37,000 4410 Rental-Equipment 973 6,005 1,000 1,000 0.0% 1,000 4440 License & Registration 368 - 300 300 0.0% 300 4510 Repair & Maintenance-Building 134 259 1,500 1,500 0.0% 1,500 4520 Repair & Maintenance-Vehicles - - 100 100 0.0% 100 4530 Repair & Maintenance-Equip 6,344 456 3,000 3,000 0.0% 3,000 4560 Repair & Maintenance-Signs 1,159 539 1,500 1,500 0.0% 1,500 * Total Contractual Services 107,608 114,952 104,300 107,000 2.6% 109,000 ** Total Park Maintenance 1,068,895 1,038,307 1,098,700 1,105,500 0.6% 1,148,300 2021 General Fund Budget Park Maintenance (1550) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 203 Senior Citizens Center Mission Statement The Senior Center will maintain a setting which is inviting and enhances the quality of life and use of leisure time for active older adults. The Senior Center strives to provide a variety of programs and classes of interest for all 55+ active older adults, and is a fun, welcoming place for people to gather with friends while building community connectedness. Strategies/Services  PROGRAMMING – Develop, maintain and provide daily group activities, services, trips and educational programs which are both relevant and affordable, and which increase community relationships as well as individual wellbeing for participants.  SPECIAL EVENTS – Plan, coordinate and implement welcoming, affordable and high quality holiday programs and special events of interest.  HEALTH & WELLNESS – Plan and implement relevant life-long learning programs, classes and services for individuals age 55 and older in which they can embrace positive aging actions and resources, while feeling empowered to create purpose and engagement in their senior community. 2021 Goals  Improve the Senior Center page on the City’s website in order to increase ease of access to the City, County and State’s aging related resources and opportunities for engagement.  Develop programs to encourage younger, active adults, ages 55-70, to participate in events and programs, as well as engaging in volunteer opportunities.  Partner with Park and Recreation’s family and youth programs to create a digital newsletter which will reach a broader audience, create more consistent communications, and engage intergenerational groups as we promote interactive, health and fitness. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Senior Center Coordinator 1 1 1 1 Total 1 1 1 1 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 204 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 77,833 56,778 58,100 60,400 4.0% 62,300 4030 Contributions-Retirement 8,907 7,608 8,900 9,200 3.4% 9,400 4040 Contributions-Insurance 10,900 19,363 16,900 16,900 0.0% 21,000 4050 Workers Compensation 493 357 600 600 0.0% 600 * Total Personal Services 98,133 84,106 84,500 87,100 3.1% 93,300 4120 Supplies-Equipment 116 421 300 500 66.7% 500 4130 Supplies-Program 3,688 2,237 4,000 2,500 (37.5%) 3,600 * Total Materials & Supplies 3,804 2,658 4,300 3,000 (30.2%) 4,100 4300 Fees, Services 27,561 44,922 30,000 22,700 (24.3%) 32,500 4310 Telephone 180 360 - - 0.0%- 4350 Cleaning & Waste Removal 98 - 100 200 100.0% 500 4360 Subscriptions & Memberships 110 80 100 100 0.0% 100 4370 Travel & Training 233 111 300 300 0.0% 300 4375 Promotional Expense 11 89 100 100 0.0% 100 4380 Mileage82 - 100 100 0.0% 100 * Total Contractual Services 28,275 45,562 30,700 23,500 (23.5%) 33,600 ** Total Senior Citizens Center 130,212 132,326 119,500 113,600 (4.9%) 131,000 2021 General Fund Budget Senior Citizens Center (1560) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 205 Recreation Programs Mission Statement To provide year-round recreational programming that reflects a variety of interests in the community and develops a social, physical, cultural, and aesthetic quality of life for our citizens. These programs are funded by a combination of affordable fees, property tax levy, and community sponsorship program. Strategies/Services  COMMUNITY EVENTS – Chanhassen has a deep tradition of planning and hosting special events and recreational opportunities for our residents. This budget gives the financial tools to provide this service.  SUMMER DISCOVERY PLAYGROUND – Coordinate traditional playground programs that offer weekly activities in Chanhassen parks.  SUMMER CONCERT SERIES – Provide a weekly concert series to the community to enrich their lives through music.  SEASONAL WAGES – Includes all wages for playground program, warming house and skate park attendants and recreation intern.  ADAPTIVE RECREATION – Manage the adaptive recreation contract through Reach For Resources to provide recreational opportunities for Chanhassen residents. 2021 Goals  Operate Summer Discovery Playground Program as a revenue generating program. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Recreation Superintendent .90 .90 .90 .90 Recreation Supervisor .90 .90 .90 .90 Total 1.80 1.80 1.80 1.80 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 206 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 105,339 113,519 122,900 129,400 5.3% 133,300 4020 Salaries & Wages-Temp 73,798 79,494 78,000 72,000 (7.7%) 82,000 4021 Overtime-Temp 562 790 700 700 0.0% 700 4030 Contributions-Retirement 21,321 22,845 27,000 25,000 (7.4%) 26,000 4040 Contributions-Insurance 11,947 18,134 12,500 18,400 47.2% 22,200 4050 Workers Compensation 5,148 4,248 5,500 5,500 0.0% 5,500 * Total Personal Services 218,116 239,029 246,600 251,000 1.8% 269,700 4120 Supplies-Equipment 2,352 3,390 2,300 2,000 (13.0%) 2,300 4130 Supplies-Program 19,277 18,918 18,000 15,200 (15.6%) 19,000 4240 Uniforms & Clothing 1,982 1,650 2,000 2,000 0.0% 2,000 * Total Materials & Supplies 23,611 23,958 22,300 19,200 (13.9%) 23,300 4300 Fees, Services 58,900 62,018 66,600 62,700 (5.9%) 66,600 4310 Telephone 2,418 2,091 2,400 2,400 0.0% 2,400 4320 Utilities 7,447 5,703 7,500 7,500 0.0% 7,500 4340 Printing & Publishing 7,477 7,931 7,500 7,100 (5.3%) 7,500 4370 Travel & Training 364 - 500 500 0.0% 500 4380 Mileage- - 100 100 0.0% 100 4400 Rental-Land & Buildings 8,298 5,399 8,200 6,700 (18.3%) 8,200 4410 Rental-Equipment 35,768 43,585 36,000 35,200 (2.2%) 36,000 * Total Contractual Services 120,673 126,727 128,800 122,200 (5.1%) 128,800 ** Total Recreation Programs 362,400 389,714 397,700 392,400 (1.3%) 421,800 2021 General Fund Budget Recreation Programs (1600) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 207 Self-Supporting Programs Mission Statement Self-Supporting programs are offered to enhance the overall physical and recreational needs of the public by constructive use of leisure time for youth and adults through programs offerings. Strategies/Services  ADULT SPORTS – Create a healthy lifestyle while promoting positive competition and social interaction for summer/fall softball.  YOUTH PROGRAMS – Coordinate youth social programs such as Sweetheart Dance, field trips, art classes and special classes.  SPORTING CAMPS – Coordinate and manage a wide variety of camps such as Skyhawks and Sports Unlimited. 2021 Goals  Increase program offerings for adult sports by offering additional leagues.  Offer a variety of sporting lessons and themed camps.  Increase capacity and revenue of Lake Ann Adventure Camp. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Recreation Superintendent .10 .10 .10 .10 Recreation Supervisor .10 .10 .10 .10 Total .20 .20 .20 .20 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 208 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 26,335 12,612 13,700 14,400 5.1% 14,800 4020 Salaries & Wages-Temp 1,100 650 2,200 1,000 (54.5%) 1,000 4030 Contributions-Retirement 3,991 1,905 2,100 2,200 4.8% 2,300 4040 Contributions-Insurance 2,951 2,001 1,500 2,000 33.3% 2,500 4050 Workers Compensation 271 106 400 400 0.0% 400 * Total Personal Services 34,647 17,274 19,900 20,000 0.5% 21,000 4130 Supplies-Program 4,424 3,180 3,300 3,300 0.0% 3,300 * Total Materials & Supplies 4,424 3,180 3,300 3,300 0.0% 3,300 4300 Fees, Services 11,929 10,520 12,500 14,000 12.0% 14,500 * Total Contractual Services 11,929 10,520 12,500 14,000 12.0% 14,500 ** Total Self‐Supporting Programs 51,000 30,974 35,700 37,300 4.5% 38,800 2021 General Fund Budget Self‐Supporting Programs (1700) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 209 Recreation Sports Mission Statement The Recreation Sports program will provide fun and affordable recreational sports opportunities to preschool and school-age children. These sports are instructed in a safe, educational, and healthy environment utilizing staff and parent volunteers to enhance the children’s learning and growth. Strategies/Services  PRESCHOOL SPORTS – Offer 3 to 6-year olds the opportunity to develop large motor skills through games and activities related to a particular sport, where the focus is on skill development, fundamentals, and sportsmanship.  AFTER SCHOOL SPORTS – Provide youth ages 7-11 the opportunity to participate in a recreational sports setting immediately after school, where exercise, skill development, and sportsmanship is emphasized in a wide variety of sports.  SPORTS CAMPS – Allows children to experience multiple sports in a week-long camp, where they learn new fundamentals and skills in a social atmosphere. 2021 Goals  Improve program offerings to youth with a focus on quality instruction. Example: create spring warmup for baseball and softball.  Communicate program goals and expectations to parents/guardians and thank participants and coaches after each session.  Create and implement plan to increase parent volunteer involvement.  Create a consistent meeting with Rec Center teen coaches (monthly, bi-monthly, etc). CITY OF CHANHASSEN 2021 ANNUAL BUDGET 210 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4020 Salaries & Wages-Temp 21,525 17,448 26,000 20,000 (23.1%) 22,000 4021 Overtime-Temp 19 - - - 0.0%- 4030 Contributions-Retirement 2,386 1,828 2,800 2,000 (28.6%) 2,400 4050 Workers Compensation 1,235 788 1,600 1,000 (37.5%) 1,600 * Total Personal Services 25,164 20,064 30,400 23,000 (24.3%) 26,000 4130 Supplies-Program 1,573 1,206 2,500 2,000 (20.0%) 2,500 4240 Uniforms & Clothing 4,917 4,670 5,400 4,500 (16.7%) 5,400 * Total Materials & Supplies 6,490 5,876 7,900 6,500 (17.7%) 7,900 4375 Promotional Expenses - 149 300 300 0.0% 300 * Total Contractual Services - 149 300 300 0.0% 300 ** Total Recreation Sports 31,653 26,089 38,600 29,800 (22.8%) 34,200 2021 General Fund Budget Recreation Sports (1800) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 211 Enterprise Funds CITY OF CHANHASSEN 2021 ANNUAL BUDGET 212 Water Utility - Administration Mission Statement The Water Utility department will provide a safe, reliable, efficient and cost-effective water operation system to meet the needs of the residents and businesses now and into the future. Strategies/Services  REPAIR AND MAINTENANCE – Repair and maintain the water distribution system which includes wells, storage reservoirs and watermains. Major repairs are programmed in the Capital Improvement Program, which generally includes a rehabilitation of a well every year.  WATER FLUSHING – Flushing of the water distribution system is done annually in the spring time. This operation helps remove mineral build-up in the water distribution system and mitigates color/odor/taste concerns for the users. The flushing program also checks hydrants and gate valves to ensure they are operating properly.  WATER LOCATES – Complete approximately 4,500 utility locate calls annually. The city is required to locate its utilities that are in close proximity to excavation areas.  EMERGENCY WATERMAIN BREAKS – Watermain breaks can and do occur at any time. A member of the Utility department is on-call 24/7 to respond to any water distribution system-related emergencies. 2021 Goals  Complete rehabilitation of Well #3.  Continue to explore grants for the re-use potential of Well #11. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .10 .10 .10 .10 Public Works Director/City Engineer .10 .10 .10 .10 Finance Director .10 .10 .10 .10 MIS Coordinator .10 .10 .10 .10 Utility Superintendent .50 .50 .50 .50 Equipment Superintendent .05 .05 .05 .05 Assistant City Engineer .05 .05 .05 .05 Utility Lead .50 .50 .50 .50 Assistant Finance Director .05 .05 .05 .05 Water Production Technician 2 2 2 2 Utility Operator 2.50 2.50 2.50 2.50 Utility Technician .50 .50 .50 .50 GIS Specialist .25 .25 .25 .25 Mechanic .10 .10 .10 .10 Network Support Technician 0 .10 .10 .10 PC Support Technician .10 .10 .10 .10 Account Clerk .33 .33 .33 .33 Senior Admin Support Specialist .04 .04 .04 .04 Public Works Secretary .125 .125 .125 .125 Total 7.495 7.595 7.595 7.595 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 213 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 548,321 537,181 550,000 548,000 (0.4%) 560,000 4011 Overtime-Reg 18,753 26,142 25,000 25,000 0.0% 27,000 4012 Stand-By Pay 7,333 7,698 7,000 7,000 0.0% 7,000 4020 Salaries & Wages-Temp 23,475 12,591 24,000 24,000 0.0% 24,000 4021 Overtime-Temp 29 551 500 500 0.0% 500 4030 Contributions-Retirement 80,038 84,644 90,000 90,000 0.0% 94,000 4040 Contributions-Insurance 111,948 112,065 105,000 116,000 10.5% 121,000 4050 Workers Compensation 22,306 17,500 24,000 22,000 (8.3%) 22,000 4060 Unemployment 317 - - - 0.0%- * Total Personal Services 812,521 798,372 825,500 832,500 0.8% 855,500 4120 Supplies-Equipment 5,490 6,374 11,000 8,000 (27.3%) 8,000 4140 Supplies-Vehicles 1,976 4,871 4,000 4,000 0.0% 4,000 4150 Maintenance Materials 11,404 10,768 13,000 13,000 0.0% 13,000 4160 Chemicals - 7 1,000 - (100.0%)- 4170 Motor Fuels & Lubricants 15,852 16,611 16,000 16,400 2.5% 16,400 4240 Uniforms & Clothing 3,822 6,245 4,000 4,100 2.5% 4,100 4250 Merchandise for Resale 126,957 111,309 100,000 125,000 25.0% 125,000 4260 Small Tools & Equipment 4,894 5,427 4,000 5,000 25.0% 5,000 * Total Materials & Supplies 170,395 161,613 153,000 175,500 14.7% 175,500 4300 Fees, Services 84,873 70,639 80,000 85,000 6.3% 85,000 4301 Auditing 7,600 7,200 7,600 7,600 0.0% 7,600 4310 Telephone 9,301 10,329 9,500 9,800 3.2% 9,800 4320 Utilities 154,894 145,510 160,000 160,000 0.0% 160,000 4330 Postage 5,657 7,820 6,000 6,000 0.0% 6,000 4340 Printing & Publishing 1,690 1,525 2,000 2,000 0.0% 2,000 4350 Cleaning & Waste Removal 1,108 812 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships 702 708 800 800 0.0% 800 4370 Travel & Training 7,623 7,231 7,500 7,500 0.0% 7,500 4410 Rental-Equipment 2,015 1,868 3,000 2,500 (16.7%) 2,500 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000 4509 Remit to Other Agencies 52,821 66,839 53,000 65,000 22.6% 65,000 4510 Repair & Maintenance-Building 1,641 7,228 4,000 4,000 0.0% 4,000 4520 Repair & Maintenance-Vehicles 52 1,700 500 700 40.0% 700 4530 Repair & Maintenance-Equip 41,501 49,775 46,000 46,000 0.0% 46,000 4550 Repair & Maintenance-Water 124,744 133,468 135,000 140,000 3.7% 140,000 4552 Emergency Repairs-Water 46,373 89,246 80,000 90,000 12.5% 90,000 * Total Contractual Services 562,594 621,896 615,900 647,900 5.2% 647,900 ** Total Expenditures 1,545,510 1,581,882 1,594,400 1,655,900 3.9% 1,678,900 2021 Enterprise Funds 700 Water Utility Expenditures 7000 Administration CITY OF CHANHASSEN 2021 ANNUAL BUDGET 214 Water Utility East Water Treatment Facility Mission Statement The Water Utility department will provide a safe, reliable, efficient and cost-effective water production to meet the needs of the residents and businesses now and into the future. Strategies/Services  WATER PRODUCTION – Meet water supply demands for a growing community.  WATER TREATMENT – Provide treated water for residents and businesses. The treatment plant primarily removes iron and manganese from deep aquifer wells.  WATER TESTING – The city tests the water daily to ensure it meets Minnesota Department of Health Standards. The city conducts over 1,300 water sample tests annually to ensure high quality water. 2021 Goals  Improve efficiencies, potentially implementing Time of Day (TOD) pumping.  Meet or exceed water quality standards.  Install an influent meter for better mass balance accounting or water volume. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 215 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4120 Supplies-Equipment 1,336 6,002 3,800 5,000 31.6% 5,000 4150 Maintenance Materials 7,507 11,546 9,000 10,000 11.1% 10,000 4160 Chemicals 132,937 70,998 132,000 132,000 0.0% 132,000 4260 Small Tools & Equipment 254 - - - 0.0% - * Total Materials & Supplies 142,033 88,546 144,800 147,000 1.5% 147,000 4300 Fees, Services 1,993 2,261 2,000 - (100.0%) - 4310 Telephone 2,523 2,523 2,600 2,700 3.8% 2,700 4320 Utilities 90,227 57,111 90,000 92,500 2.8% 92,500 4510 Repair & Maintenance-Building 3,815 5,668 4,500 6,000 33.3% 6,000 4530 Repair & Maintenance-Equip 27,209 27,547 27,000 - (100.0%) - 4550 Repair & Maintenance-Water 10,047 9,499 10,000 38,000 280.0% 38,000 * Total Contractual Services 135,814 104,609 136,100 139,200 2.3% 139,200 ** Total Expenditures 277,847 193,155 280,900 286,200 1.9% 286,200 2021 Enterprise Funds 700 Water Utility Expenditures 7019 East Water Treatment Facility CITY OF CHANHASSEN 2021 ANNUAL BUDGET 216 Water Utility West Water Treatment Facility Mission Statement The Water Utility department will provide a safe, reliable, efficient and cost-effective water production to meet the needs of the residents and businesses now and into the future. Strategies/Services  WATER PRODUCTION – Meet water supply demands for a growing community.  WATER TREATMENT – Provide treated water for residents and businesses. The treatment plant removes iron and manganese from deep aquifer wells.  WATER TESTING – The city tests the water daily to ensure it meets Minnesota Department of Health Standards. The city conducts over 1,300 water sample tests annually to ensure high quality water. 2021 Goals  Complete the ventilation improvements in the compressor room.  Review backwash waste and water quality processes for potential efficiencies.  Meet or exceed water quality standards. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 217 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4120 Supplies-Equipment 2,388 3,783 3,000 3,100 3.3% 3,100 4150 Maintenance Materials 2,981 7,805 7,000 7,000 0.0% 7,000 4160 Chemicals 68,100 42,699 120,000 80,000 (33.3%) 80,000 * Total Materials & Supplies 73,469 54,287 130,000 90,100 (30.7%) 90,100 4300 Fees, Services - 5,255 3,500 - (100.0%) - 4310 Telephone 832 1,342 2,800 2,700 (3.6%) 2,700 4320 Utilities 19,235 76,517 75,000 77,000 2.7% 77,000 4510 Repair & Maintenance-Building 3,351 2,562 4,500 6,000 33.3% 6,000 4530 Repair & Maintenance-Equip 3,769 5,623 5,000 - (100.0%) - 4550 Repair & Maintenance-Water 1,024 4,337 5,000 20,000 300.0% 20,000 * Total Contractual Services 28,212 95,636 95,800 105,700 10.3% 105,700 ** Total Expenditures 101,681 149,922 225,800 195,800 (13.3%) 195,800 2021 Enterprise Funds 700 Water Utility Expenditures 7043 West Water Treatment Facility CITY OF CHANHASSEN 2021 ANNUAL BUDGET 218 Sewer Utility Mission Statement The Sewer Utility department will provide an efficient, well-maintained and cost-effective sewer collection system to meet the needs of the City. Strategies/Services  OPERATE AND MAINTAIN SANITARY COLLECTION SYSTEM – The city maintains approximately 125 miles of sewers and 32 lift stations.  SEWER JETTING – The city inspects and/or cleans approximately 1/3 of the sanitary sewer pipes and manholes annually. The timely cleaning of the city's sewers reduces the potential for blockages and subsequent damage to private and public property.  LIFT STATION MAINTENANCE/UPGRADES – Staff regularly inspects and maintains the City’s lift stations to provide for consistent sewage flows. The annual lift station rehabilitation program is included in the Capital Improvement Program and upgrades pumps, piping, valves, and electrical controls as needed.  INFLOW & INFILTRATION (I&I) IMPROVEMENT’S – The city performs annual televising of a portion of sewer pipes to identify I&I inrusion. This program helps reduce clear water from entering the sewer system. It also helps reduce the city’s sewer treatment costs and reduces the chances of sewer overcapacity problems and backups.  EMERGENCY SEWER REPAIRS – The city has emergency sewer breaks at various times throughout the year. A member of the utility department is always on-call to respond to any sanitary sewer-related emergencies. 2021 Goals  Complete the rehabilitation project for Lift Stations 13 and 22.  Complete the purchase of the SL-RAT and integrate into our annual inspection program.  Perform a private property I & I inspection program.  Inspect/clean approximately 1/3 of all sanitary sewer pipes. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .10 .10 .10 .10 Public Works Director/City Engineer .10 .10 .10 .10 Finance Director .10 .10 .10 .10 MIS Coordinator .10 .10 .10 .10 Utility Superintendent .50 .50 .50 .50 Equipment Superintendent .05 .05 .05 .05 Assistant City Engineer .05 .05 .05 .05 Utility Lead .50 .50 .50 .50 Assistant Finance Director .05 .05 .05 .05 Utility Operator 2.50 2.50 2.50 2.50 Utility Technician .50 .50 .50 .50 GIS Specialist .25 .25 .25 .25 Mechanic .10 .10 .10 .10 Network Support Technician 0 .10 .10 .10 PC Support Technician .10 .10 .10 .10 Account Clerk .33 .33 .33 .33 Senior Admin Support Specialist .04 .04 .04 .04 Public Works Secretary .125 .125 .125 .125 Total 5.495 5.595 5.595 5.595 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 219 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3660 Sewer Customers 2,950,883 3,067,469 3,000,000 3,100,000 3.3% 3,200,000 3662 Utility Penalties 57,139 62,614 57,000 60,000 5.3% 60,000 3806 Hook Up Fees 742,756 438,417 500,000 500,000 0.0% 500,000 3810 SAC Credits Retained - - - - 0.0% - 3811 Sewer Surcharge 25,500 13,875 10,000 10,000 0.0% 10,000 3813 Lift Station 32 Development - - - - 0.0%- * Total Current Services 3,776,277 3,582,376 3,567,000 3,670,000 2.9% 3,770,000 3801 Interest Earnings 83,552 218,757 40,000 80,000 100.0% 80,000 3903 Refunds/Reimbursements 685 324 - - 0.0%- * Total Other Revenue 84,237 219,081 40,000 80,000 100.0% 80,000 ** Total Revenue 3,860,514 3,801,457 3,607,000 3,750,000 4.0% 3,850,000 Revenue Over/(Under) Expenditures 1,184,504 1,118,326 640,900 356,600 240,300 2021 Enterprise Funds 701 Sewer Utility Revenue CITY OF CHANHASSEN 2021 ANNUAL BUDGET 220 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 330,583 328,514 350,000 350,000 0.0% 359,000 4011 Overtime-Reg 10,176 11,515 10,000 10,000 0.0% 11,000 4012 Stand-By Pay 7,333 7,698 7,000 7,000 0.0% 7,000 4020 Salaries & Wages-Temp 13,284 11,577 14,000 14,000 0.0% 14,000 4021 Overtime-Temp 150 390 - - 0.0%- 4030 Contributions-Retirement 47,316 51,306 60,000 58,000 (3.3%) 62,000 4040 Contributions-Insurance 66,990 69,529 76,700 76,700 0.0% 79,000 4050 Workers Compensation 16,544 13,915 17,000 17,000 0.0% 17,000 4060 Unemployment 317 - - - 0.0%- * Total Personal Services 492,694 494,444 534,700 532,700 (0.4%) 549,000 4120 Supplies-Equipment 5,162 2,832 6,000 6,000 0.0% 6,000 4140 Supplies-Vehicles 206 2,150 2,000 2,500 25.0% 2,500 4150 Maintenance Materials 13,878 6,703 12,000 14,000 16.7% 14,000 4160 Chemicals - - 2,000 - (100.0%)- 4170 Motor Fuels & Lubricants 11,944 10,133 12,000 12,000 0.0% 12,000 4240 Uniforms & Clothing 2,614 3,334 2,800 2,800 0.0% 2,800 4260 Small Tools & Equipment 3,172 451 4,000 3,000 (25.0%) 3,000 * Total Materials & Supplies 36,975 25,604 40,800 40,300 (1.2%) 40,300 4300 Fees, Services 56,634 43,841 50,000 50,000 0.0% 50,000 4301 Auditing 7,400 7,000 7,400 7,400 0.0% 7,400 4310 Telephone 7,149 8,081 7,200 7,400 2.8% 7,400 4320 Utilities 87,636 63,186 87,000 87,000 0.0% 87,000 4330 Postage 5,214 6,942 5,500 5,600 1.8% 5,600 4340 Printing & Publishing 1,489 1,307 1,600 1,600 0.0% 1,600 4350 Cleaning & Waste Removal 668 696 700 700 0.0% 700 4360 Subscriptions & Memberships 144 150 100 200 100.0% 200 4370 Travel & Training 4,035 3,732 4,600 5,000 8.7% 5,000 4410 Rental-Equipment 1,765 1,868 2,000 2,000 0.0% 2,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0% 20,000 4509 Remit to Other Agencies 1,830,942 1,904,789 2,072,000 2,500,000 20.7% 2,700,000 4510 Repair & Maintenance-Building 3,210 2,049 3,500 3,500 0.0% 3,500 4520 Repair & Maintenance-Vehicles - 962 1,000 1,000 0.0% 1,000 4530 Repair & Maintenance-Equip 27,761 23,499 30,000 31,000 3.3% 31,000 4551 Repair & Maintenance-Sewer 89,220 67,915 90,000 90,000 0.0% 90,000 4553 Emergency Repairs-Sewer 3,075 7,067 8,000 8,000 0.0% 8,000 * Total Contractual Services 2,146,341 2,163,084 2,390,600 2,820,400 18.0% 3,020,400 ** Total Expenditures 2,676,010 2,683,132 2,966,100 3,393,400 14.4% 3,609,700 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2021 2022 2021 Enterprise Funds 701 Sewer Utility Expenditures CITY OF CHANHASSEN 2021 ANNUAL BUDGET 221 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3328 Wetland Alteration 1,134 275 - - 0.0% - * Total Permits 1,134 275 - - 0.0% - 3510 Grants-State 6,418 177,572 - - 0.0%- 3520 Grants-County 5,382 11,645 3,000 3,000 0.0% 3,000 3533 Grants-Other 32,804 65,000 33,000 35,000 6.1% 35,000 * Total Intergovernmental Rev 44,604 254,217 36,000 38,000 5.6% 38,000 3640 Community Garden Plot Rental 2,000 1,975 2,000 2,000 0.0% 2,000 3650 Sale of Recyclables 96 272 300 300 0.0% 300 3651 Merchandise Sales 14 - - - 0.0%- 3652 Yard Waste Collection Fees - 3,177 - - 0.0%- 3660 Sewer Customers 748,348 975,408 750,000 1,130,000 50.7% 1,200,000 3662 Utility Penalties 12,907 17,663 14,000 15,000 7.1% 15,000 3806 Connection Charges 172,844 758,823 150,000 200,000 33.3% 200,000 * Total Current Services 936,209 1,757,318 916,300 1,347,300 47.0% 1,417,300 3801 Interest Earnings 20,438 48,740 10,000 20,000 100.0% 20,000 3807 Donations 270 - - - 0.0%- 3903 Refunds and Reimbursements 161 62 - - 0.0%- * Total Other Revenue 20,869 48,802 10,000 20,000 100.0% 20,000 ** Total Revenue 1,002,816 2,060,612 962,300 1,405,300 46.0% 1,475,300 Revenue Over/(Under) Expenditures 406,272 1,472,689 290,300 648,100 700,100 2021 Enterprise Funds 720 Surface Water Management Revenue Summary (Total of 7200, 7201, 7202 and 7205) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 222 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 236,555 198,835 255,000 276,000 8.2% 285,400 4011 Overtime-Reg 12 4,414 - 4,000 100.0% 4,000 4020 Salaries & Wages-Temp 16,308 4,292 15,000 15,000 0.0% 15,000 4021 Overtime-Temp 10 - - - 0.0%- 4030 Contributions-Retirement 32,171 28,976 38,200 41,600 8.9% 45,000 4040 Contributions-Insurance 48,494 37,640 53,800 52,800 (1.9%) 58,000 4050 Workers Compensation 1,641 1,048 1,400 1,700 21.4% 1,700 4060 Unemployment - 9,221 - - 0.0%- * Total Personal Services 335,190 284,425 363,400 391,100 7.6% 409,100 4120 Supplies-Equipment 1,152 561 1,200 1,000 (16.7%) 1,000 4130 Supplies-Program 38,250 23,789 49,700 39,700 (20.1%) 39,700 4150 Maintenance Materials - 3,199 12,000 16,000 33.3% 16,000 4260 Small Tools & Equipment 31 64 100 100 0.0% 100 * Total Materials & Supplies 39,433 27,613 63,000 56,800 (9.8%) 56,800 4300 Fees, Services 198,632 252,895 220,500 251,000 13.8% 251,000 4301 Auditing 4,800 4,600 4,800 4,800 0.0% 4,800 4310 Telephone and Communications 1,966 1,410 2,000 2,000 0.0% 2,000 4320 Utilities/Community Garden 737 2,691 1,000 1,500 50.0% 1,500 4340 Printing & Publishing 1,994 1,547 2,600 3,000 15.4% 3,000 4360 Subscriptions & Memberships 1,995 1,396 1,900 2,500 31.6% 2,500 4370 Travel & Training 2,800 2,298 3,400 3,500 2.9% 3,500 4380 Mileage- - 300 500 66.7% 500 4410 Equipment Rental 882 934 1,000 11,200 1020.0% 11,200 4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0% 7,500 4530 Repair & Maintenance-Equip 614 614 600 800 33.3% 800 4570 Repair & Maintenance-Storm Water - - - 21,000 100.0% 21,000 * Total Contractual Services 221,921 275,885 245,600 309,300 25.9% 309,300 ** Total Expenditures 596,545 587,923 672,000 757,200 12.7% 775,200 2021 Enterprise Funds 720 Surface Water Management Expenditures Summary (Total of 7200, 7201, 7202 and 7205) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 223 Surface Water Management Administration Mission Statement Improve and protect Chanhassen’s surface water resources and provide flood protection through the installation and maintenance of storm sewer infrastructure, the preservation and enhancement of natural features, and through education and outreach. These goals will be accomplished efficiently and effectively through partnerships with organizations and private land owners. Strategies/Services  MS4 COMPLIANCE – Develop and administer a Stormwater Pollution Prevention Program (SWPPP) and obtain annual permit for the MPCA.  STORM WATER MANAGEMENT – Design, construct and review best management practices (BMP’s) to provide rate control, sediment and nutrient removal, and volume reduction of surface waters.  INFRASTRUCTURE MAINTENANCE – Provide ongoing maintenance of existing infrastructure to reduce future repair costs and, when needed, repair existing infrastructure to meet design needs. Develop and maintain database of all inspections and maintenance of storm sewer assets.  EROSION & SEDIMENT CONTROL – Assure through inspection, education and design that public and private construction sites have adequate controls in place to prevent migration of sediment off site.  LAKE MANAGEMENT – Identify and implement strategies to improve and/or maintain area lakes including shoreline management, aquatic plant management, and water quality management.  STREAM MANAGEMENT – Identify and implement strategies to improve and/or maintain area streams, rivers and their tributaries from incision, embeddedness and variable flow regimes.  DRAINAGE IMPROVEMENT & FLOOD ABATEMENT – Provide adequate conveyance of surface water and protection of all flood-sensitive structures from the 100-year flood elevation of surface waters.  WETLAND CONSERVATION ACT ADMINISTRATION – Administer MN Rules Chapter 8420 to protect and enhance wetlands to assure no net loss in wetland area, functions and values.  EDUCATION & OUTREACH – Develop and present educational materials to staff and residents of Chanhassen concerning surface water management issues.  MEMBERSHIPS o Minnesota Cities Stormwater Coalition – This coalition is coordinated through the League of Minnesota Cities and specifically represents municipal MS4s. They review, comment, and lobby for municipal interests in all stormwater regulations. 2021 Goals  Update the Local Surface Water Management Plan (LSWMP).  Develop Standard Operating Procedures (SOP’s) for various field and desktop WR tasks.  Identify high priority partnering projects.  Refine the stormwater pond maintenance plan based on updated data and completed projects. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 224 Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget City Manager .05 .05 .05 .05 Public Works Director/City Engineer .05 .05 .05 .05 Community Development Director .20 .20 .20 .20 Finance Director .05 .05 .05 .05 MIS Coordinator .05 .05 .05 .05 Assistant City Engineer .02 .02 .02 .02 Water Resources Coordinator 1 1 1 1 Assistant Finance Director .02 .02 .02 .02 GIS Specialist .10 .10 .10 .10 Natural Resources Technician 1 1 1 1 Network Support Technician 0 .05 .05 .05 PC Support Technician .05 .05 .05 .05 Account Clerk .11 .11 .11 .11 Senior Admin Support Specialist .02 .02 .02 .02 Total 2.72 2.77 2.77 2.77 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 225 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3328 Wetland Alteration 1,134 275 - - 0.0% - * Total Permits 1,134 275 - - 0.0% - 3510 Grants-State - 177,572 - - 0.0%- 3520 Grants-County - - - 0.0%- 3533 Grants-Other - 30,000 - 0.0%- * Total Intergovernmental Rev - 207,572 - - 0.0% - 3651 Merchandise Sales 14 - - - 0.0%- 3660 Sewer Customers 748,348 975,408 750,000 1,130,000 50.7% 1,200,000 3662 Utility Penalties 12,907 17,663 14,000 15,000 7.1% 15,000 3806 Connection Charges 172,844 758,823 150,000 200,000 33.3% 200,000 * Total Current Services 934,113 1,751,894 914,000 1,345,000 47.2% 1,415,000 3801 Interest Earnings 20,438 48,740 10,000 20,000 100.0% 20,000 3903 Refunds and Reimbursements 161 62 - - 0.0%- * Total Other Revenue 20,599 48,802 10,000 20,000 100.0% 20,000 ** Total Revenue 955,846 2,008,543 924,000 1,365,000 47.7% 1,435,000 Revenue Over/(Under) Expenditures 574,976 1,652,726 471,400 903,500 958,900 2021 Enterprise Funds 720 Surface Water Management Revenue 7200 Administration CITY OF CHANHASSEN 2021 ANNUAL BUDGET 226 Surface Water Management Forestry Management Mission Statement The Forestry Management division of Surface Water Management will provide management of public trees, review development landscape plans, provide public education on forestry issues, and serve as a liaison to the Environmental Commission. This division also oversees the Olson Community Gardens. Strategies/Services  FORESTRY MANAGEMENT – Supervise pruning, planting, care and inventory of public trees. Manage ongoing restoration of public natural areas including woods and prairie.  PUBLIC EDUCATION – Act as a resource for residential tree and landscape concerns and provide public information about tree health issues.  PLAN REVIEW – Perform city code compliance review of development plans and building permit surveys.  INSPECTIONS – Field verification of required tree preservation in new developments, completion of landscaping requirements, and diseased tree inspections. 2021 Goals  Continue EAB protection of public ash trees in the ROW and city parks. Train public works employees on signs of EAB to assist with scouting.  Complete pruning work for collector roads – W 78th St, Century Blvd, Audubon Rd and Lake Dr W.  Work with Parks department to identify tree planting needs in parks.  Provide public education on urban forest threats through a range of outreach methods.  Work with Environmental Commission to develop fall community service event. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Environmental Resource Specialist .40 .40 .40 .40 Total .40 .40 .40 .40 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 227 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3510 Grants-State 6,418 - - - 0.0% - 3520 Grants-County - 963 - - 0.0% - * Total Intergovernmental Rev 6,418 963 - - 0.0%- 3640 Community Garden Plot Rental 2,000 1,975 2,000 2,000 0.0% 2,000 * Total Current Services 2,000 1,975 2,000 2,000 0.0% 2,000 3807 Donations 270 - - - 0.0%- * Total Other Revenue 270 - - - 0.0%- ** Total Revenue 8,688 2,938 2,000 2,000 0.0% 2,000 Revenue Over/(Under) Expenditures (114,514) (113,965) (118,100) (130,700) (132,400) 2021 Enterprise Funds 720 Surface Water Management Revenue 7202 Forestry Management CITY OF CHANHASSEN 2021 ANNUAL BUDGET 228 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 26,739 27,717 27,500 28,300 2.9% 29,200 4030 Contributions-Retirement 3,546 3,650 4,100 4,300 4.9% 4,500 4040 Contributions-Insurance 9,082 9,676 8,400 9,400 11.9% 10,000 4050 Workers Compensation 164 129 200 200 0.0% 200 * Total Personal Services 39,532 41,172 40,200 42,200 5.0% 43,900 4130 Supplies-Program 5,810 6,947 7,000 7,000 0.0% 7,000 * Total Materials & Supplies 5,810 6,947 7,000 7,000 0.0% 7,000 4300 Fees, Services 76,483 65,308 70,000 80,000 14.3% 80,000 4320 Utilities/Community Garden 737 2,691 1,000 1,500 50.0% 1,500 4340 Printing & Publishing 178 263 1,000 1,000 0.0% 1,000 4360 Subscriptions & Memberships 102 102 100 200 100.0% 200 4370 Travel & Training 360 420 800 800 0.0% 800 * Total Contractual Services 77,860 68,783 72,900 83,500 14.5% 83,500 ** Total Expenditures 123,202 116,903 120,100 132,700 10.5% 134,400 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2021 2022 2021 Enterprise Funds 720 Surface Water Management Expenditures 7202 Forestry Management CITY OF CHANHASSEN 2021 ANNUAL BUDGET 229 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4010 Salaries & Wages-Reg 26,739 27,717 27,500 28,300 2.9% 29,200 4011 Overtime-Reg - 4,409 - 4,000 100.0% 4,000 4030 Contributions-Retirement 3,547 3,650 4,100 4,300 4.9% 4,500 4040 Contributions-Insurance 9,081 9,676 8,400 9,400 11.9% 10,000 4050 Workers Compensation 164 129 200 200 0.0% 200 * Total Personal Services 39,531 45,582 40,200 46,200 14.9% 47,900 4130 Supplies-Program 2,698 316 2,700 2,700 0.0% 2,700 4260 Small Tools & Equipment 31 64 100 100 0.0% 100 * Total Materials & Supplies 2,729 380 2,800 2,800 0.0% 2,800 4300 Fees, Services 2,155 11,488 3,000 8,000 166.7% 8,000 4340 Printing & Publishing 1,453 1,284 1,500 1,500 0.0% 1,500 4360 Subscriptions & Memberships 300 300 200 300 50.0% 300 4370 Travel & Training - 178 100 200 100.0% 200 * Total Contractual Services 3,908 13,250 4,800 10,000 108.3% 10,000 ** Total Expenditures 46,168 59,212 47,800 59,000 23.4% 60,700 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2021 2022 2021 Enterprise Funds 720 Surface Water Management Expenditures 7201 Recycling CITY OF CHANHASSEN 2021 ANNUAL BUDGET 230 Surface Water Management Recycling Mission Statement The Recycling division of Surface Water Management will provide recycling opportunities and resources for residents. Strategies/Services  RECYCLING COUPON PROGRAM – Provide partial coverage of residential recycling fees and offer recycling events for residents at the Carver County Environmental Center.  YARD WASTE COLLECTION – Assist residents with yard waste disposal by offering collection dates.  PUBLIC FACILITY AND EVENT RECYCLING – Coordinate contract service for recycling at community events. 2021 Goals  Offer public paper shredding event at PW building in spring.  Implement spring and fall yard waste drop off events at public works.  Continue to improve recycling and organics collection at the July 4 activities.  Work to increase daily participation in recycling and organics recovery at public facilities.  Increase public education on recycling for residents in partnership with the Environmental Commission.  Work with local boy scout group to collect Christmas trees at curbside for recycling. Employee Count 2020 Actual 2021 Budget 2022 Budget 2023 Budget Environmental Resource Specialist .40 .40 .40 .40 Total .40 .40 .40 .40 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 231 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3520 Grants-County 5,382 10,682 3,000 3,000 0.0% 3,000 * Total Intergovernmental Rev 5,382 10,682 3,000 3,000 0.0% 3,000 3650 Sale of Recyclables 96 272 300 300 0.0% 300 3652 Yard Waste Collection Fees - 3,177 - - 0.0%- * Total Current Services 96 3,449 300 300 0.0% 300 ** Total Revenue 5,478 14,131 3,300 3,300 0.0% 3,300 Revenue Over/(Under) Expenditures (40,690) (45,081) (44,500) (55,700) (57,400) 2021 Enterprise Funds 720 Surface Water Management Revenue 7201 Recycling CITY OF CHANHASSEN 2021 ANNUAL BUDGET 232 Surface Water Management Aquatic Species Management Program Mission Statement This program is intended to promote healthy aquatic ecosystems through the propagation and preservation of native and desirable aquatic flora and fauna, and by proactive measures to intercept invasive species from entering waterbodies. Strategies/Services  EDUCATION AND OUTREACH – Collaborate with other organizations to develop and disseminate educational materials to users of area lakes and waters.  WATERCRAFT INSPECTIONS – Collaborate with the Minnesota Department of Natural Resources, Watershed Districts, Watershed Management Organizations, other municipalities and other groups to provide inspections of watercraft entering and exiting area lakes through launches owned and maintained by the City of Chanhassen.  DATA COLLECTION – In conjunction with other organizations, monitor area lakes for vegetation surveys and for potential vectors of introduction into area lakes and the presence of invasive or noxious species. 2021 Goals  Modify inspection schedule to maintain coverage across all public boat launches.  Enhance our public education and outreach program in compliance with MS4 permit. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 233 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 3533 Grants-Other (Carver County) - - - - 0.0%- 3533 Grants-Other (Riley/Purgatory) 25,000 25,000 23,000 25,000 8.7% 25,000 3533 Grants-Other (Lotus Lk Home)7,804 10,000 10,000 10,000 0.0% 10,000 * Total Intergovernmental Rev 32,804 35,000 33,000 35,000 6.1% 35,000 ** Total Revenue 32,804 35,000 33,000 35,000 6.1% 35,000 Revenue Over/(Under) Expenditures (13,500) (20,991) (18,500) (28,000) (28,000) 2021 Enterprise Funds 720 Surface Water Management Revenue 7205 Aquatic Species Mgmt Program CITY OF CHANHASSEN 2021 ANNUAL BUDGET 234 2020 to 2018 2019 2020 2021 2021 2022 Account Description Actual Actual Budget Budget % Inc/(Dec) Estimate 4300 Fees, Services 46,304 55,991 51,500 63,000 22.3% 63,000 * Total Contractual Services 46,304 55,991 51,500 63,000 22.3% 63,000 ** Total Expenditures 46,304 55,991 51,500 63,000 22.3% 63,000 2021 Enterprise Funds 720 Surface Water Management Expenditures 7205 Aquatic Species Mgmt Program CITY OF CHANHASSEN 2021 ANNUAL BUDGET 235 CapitalImprovementProgram 2021-2025 5 - Year Plan PARK & TRAIL IMPROVEMENTS | MAJOR EQUIPMENT WATER | PLANNING STREET IMPROVEMENTS | SEWER | MUNICIPAL BUILDINGS | SURFACE WATER MANAGEMENT CITY OF CHANHASSEN 2021 ANNUAL BUDGET 236 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 237 2021-2025 Capital Improvements Program Table of Contents Chapter 1: Policy Capital Improvements Fiscal Policy ....................................................................................1 Chapter 2: Tables I: Funding Source Summary........................................................................................5 II: Projects by Funding Source .....................................................................................6 III: Projects and Funding Sources by Department .......................................................11 IV: Department Summary ............................................................................................16 V: Projects by Department ..........................................................................................17 VI: Projects by Category and Department ...................................................................20 Chapter 3: Major Equipment Fire Dept.: SCBA Equipment ...........................................................................................27 PPE: Turnout/Helmets ......................................................................................................28 Computer/Network Equipment Purchases/Upgrades ........................................................29 Telecommunications Purchases/Upgrades.........................................................................30 Vehicle Replacement – Building Inspections ....................................................................31 Vehicle Replacement - Dump/Plow Trucks ......................................................................32 Audio/Visual Equipment ...................................................................................................33 Vehicle Replacement - Streets ...........................................................................................34 Software Purchases ...........................................................................................................35 Computerized Records Retention System .........................................................................36 Fire Vehicles ......................................................................................................................37 Aerial Photography for City GIS Datasets.........................................................................38 Generator............................................................................................................................39 Vehicle Replacement - Utilities .........................................................................................40 Vehicle Replacement - Administration ..............................................................................41 Vehicle Replacement - Engineering ..................................................................................42 Storage Area Network (SAN) ............................................................................................43 Vehicle Replacement - CSO ..............................................................................................44 Office Furniture .................................................................................................................45 Snowblower attachment for Loader ...................................................................................46 Sweeper - Parks..................................................................................................................47 Vehicle Replacement - Parks .............................................................................................48 Mower Replacement ..........................................................................................................49 Tractor Replacement - Park ...............................................................................................50 Brush Chipper ....................................................................................................................51 Annual Skid Loader Trade In ............................................................................................52 Copier Replacements .........................................................................................................53 Vehicle Replacement - Mechanics .....................................................................................54 Miscellaneous Fire Equipment/Hose Replacement ...........................................................55 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 238 Recreation Center Revitalization Project ...........................................................................56 Security / Access Control Systems ....................................................................................57 Hot Box with Asphalt Premix Heater ................................................................................58 Skid Loader Trailer Replacement ......................................................................................59 Vibratory Compactor .........................................................................................................60 Vehicle Replacement – Generator Truck ...........................................................................61 Compressor ........................................................................................................................62 Street Sweeper ...................................................................................................................63 Trailer Replacement ...........................................................................................................64 Weed Sprayer .....................................................................................................................65 Vehicle Replacement - Planning ........................................................................................66 Snow Pusher Blade for Loader ..........................................................................................67 Sanitary Sewer Maintenance – SL-RAT............................................................................68 Finance Software Replacement ..........................................................................................69 Chapter 4: Municipal Buildings Citizen Survey ....................................................................................................................73 Senior Center/Maple Room Kitchen Update .....................................................................74 City Hall Roof Replacement ..............................................................................................75 Recreation Center Wall Replacement ................................................................................76 Utility Infrastructure Fiber Connectivity ...........................................................................77 Public Works Building Maintenance .................................................................................78 City Facility Feasibility Study ...........................................................................................79 Chapter 5: Park & Trail Improvements Tennis Court Refurbishment ..............................................................................................83 Bandimere Community Park Picnic Shelter ......................................................................84 Bandimere Park Sport Court .............................................................................................85 Lake Ann Lake Side Pavilion Roof Replacement .............................................................86 Recreation Center Fenced Dugouts and Backstops ...........................................................87 Arboretum Trail and Hwy 41 Underpass Cost Share ........................................................88 Park Equipment Replacement ............................................................................................89 Lake Ann Ballfield LED Light Fixture Replacement ........................................................90 Skate Park Resurfacing ......................................................................................................91 Chapter 6: Sanitary Sewer Improvements Inflow and Infiltration Abatement .....................................................................................95 Sanitary Sewer Lift Station Rehabilitation Program .........................................................96 2010 MUSA Sanitary Lift Station .....................................................................................97 Lower Bluff Creek Trunk Utility Improvements ...............................................................98 Lift Station Access Improvements .....................................................................................99 Chapter 7: Street Improvements Annual Street Improvement Program ..............................................................................103 Pavement Management Program .....................................................................................104 TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)..................................................105 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 239 MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41).............................................106 MSA-Galpin Blvd Improvements (Hwy 5 N to City limits) ...........................................107 MSA-TH 41 and 82nd Street Signal .................................................................................108 Downtown Signal Controller Replacement .....................................................................109 MSA Roadway Improvements – Lake Lucy Road ..........................................................110 Bridge Maintenance .........................................................................................................111 ADA Transition Plan Improvements ...............................................................................112 MSA Roadway Improvements – Market Blvd ................................................................113 Chapter 8: Surface Water Management Improvements Stormwater Pond Improvements......................................................................................117 Storm Water Infrastructure Maintenance/Replacement ...................................................118 Lotus Lake Channels & Outfall Improvements ...............................................................119 Upper Riley Creek Channel Stabilization ........................................................................120 Rice Marsh Lake Water Quality Improvement Project ...................................................121 Downtown Water Reuse Project ......................................................................................122 Stormwater Management Partnership Program ...............................................................123 Crane’s Vineyard Channel Stabilization ..........................................................................124 Red Cedar Point Stormwater Improvements ...................................................................125 Chapter 9: Water System Improvements Well Rehabilitation Program ...........................................................................................129 Low Zone 1 million gallon Storage Tank ........................................................................130 Well #16 ...........................................................................................................................131 Trunk Watermain Maintenance .......................................................................................132 EWTP Influent Meter ......................................................................................................133 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 240 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 241 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 242 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 243 CAPITAL IMPROVEMENTS FISCAL POLICY GENERAL POLICY Chanhassen’s Capital Improvements Program reflects an assessment of the community’s needs and its ability to pay for major improvements. It is founded on the policy that reinvestment required for replacement, maintenance, or the increased efficiency of existing systems shall have priority over investments for expansion of existing systems or the provision of new services. FUNDING PRIORITIES Capital spending proposals will generally be funded on the following priority basis: 1. Those projects necessary for contributing to the public health and welfare. 2. Those projects which will help to maintain an existing system. 3. Those projects that will make an existing system more efficient. 4. Those projects representing the expansion of an existing system for new service or completely new public facility or service. FUNDING PRINCIPLES As a result, the following principles shall govern the implementation of the recommended Capital Improvements Program: 1. The City will make all capital improvements in accordance with the adopted Capital Improvements Program. 2. The City will develop a multi-year plan for Capital Improvements and update it annually. 3. The City will coordinate development of the Capital Improvements Program with development of the annual operating budget. Future optional costs associated with new capital improvements will be projected and included in operation budget forecasts. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 244 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 245 Tables CITY OF CHANHASSEN 2021 ANNUAL BUDGET 246 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 247 Capital Improvement Program City of Chanhassen, MN FUNDING SOURCE SUMMARY 2021 thru 2025 TotalSource2021 2022 2023 2024 2025 Assessment/Revolving Assess Fund 20,581,0005,011,000 3,830,000 3,840,000 3,900,000 4,000,000 Cable TV Fund 161,00025,000 42,000 25,000 25,000 44,000 Capital Replacement Equipment Fund 5,915,785941,550 1,292,590 1,251,140 1,499,690 930,815 Closed Bond Fund 50,00050,000 Developer Assessments 8,850,000950,000 7,900,000 MSA 7,105,0001,147,000 1,372,000 1,242,000 3,172,000 172,000 Other Agency Contribution 33,984,00024,209,000 2,050,000 450,000 7,025,000 250,000 Park Dedication Fund 1,681,5501,296,310 96,310 96,310 96,310 96,310 Park Dedication Fund - Unfunded 2,110,0002,110,000 Park Replacement Fund 245,000245,000 Park Replacement Fund - Unfunded 1,015,000250,000 255,000 255,000 255,000 Sewer Utility Fund 7,313,1471,424,417 712,120 1,659,470 1,063,720 2,453,420 Street Pavement Management 260,00040,000 65,000 40,000 75,000 40,000 Surface Water Utility Fund 7,298,7961,451,316 1,507,470 1,744,620 1,299,470 1,295,920 Tax Levy 1,765,000353,000 353,000 353,000 353,000 353,000 Water Utility Fund 11,553,1472,054,417 1,258,120 760,470 1,606,720 5,873,420 38,198,010 12,878,610 12,667,010 20,370,910 25,773,885 109,888,425GRAND TOTAL CITY OF CHANHASSEN 2021 ANNUAL BUDGET 248 Capital Improvement Program City of Chanhassen, MN PROJECTS BY FUNDING SOURCE 2021 2025thru TotalSourceProject # Priority 2021 2022 2023 2024 2025 Assessment/Revolving Assess Fund PK&T-072 90,00090,000Tennis Court Refurbishment n/a ST-012 19,000,0003,600,000 3,700,000 3,800,000 3,900,000 4,000,000Annual Street Improvement Program n/a ST-038 1,331,0001,331,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-043 160,00080,000 40,000 40,000Downtown Signal Controller Replacement n/a 20,581,0005,011,000 3,830,000 3,840,000 3,900,000 4,000,000Assessment/Revolving Assess Fund Total Cable TV Fund EQ-026 125,00025,000 25,000 25,000 25,000 25,000Audio/Visual Equipment n/a MB-023 36,00017,000 19,000Citizen Survey n/a 161,00025,000 42,000 25,000 25,000 44,000Cable TV Fund Total Capital Replacement Equipment Fund EQ-004 330,000330,000Fire Dept.: SCBA Equipment n/a EQ-010 142,85015,000 31,300 31,300 32,250 33,000PPE: Turnout/Helmets n/a EQ-013 367,10069,500 78,600 84,500 46,400 88,100Computer/Network Equipment Purchases/Upgrades n/a EQ-014 55,3004,300 50,000 1,000Telecommunication Purchases/Upgrades n/a EQ-015 63,00031,000 32,000Vehicle Replacement - Building Inspections n/a EQ-016 1,304,000231,000 238,000 245,000 330,000 260,000Vehicle Replacement - Dump/Plow Trucks n/a EQ-029 127,00078,000 49,000Vehicle Replacement - Streets n/a EQ-048 531,900104,100 104,700 104,900 107,800 110,400Software Purchases n/a EQ-049 43,80015,900 7,500 9,500 9,000 1,900Computerized Records Retention System n/a EQ-054 244,00065,000 35,000 144,000Fire Vehicles n/a EQ-055 37,10016,300 1,300 1,500 16,500 1,500Aerial Photography for City GIS Datasets n/a EQ-063 27,00027,000Vehicle Replacement - Administration n/a EQ-065 67,00032,000 35,000Vehicle Replacement - Engineering n/a EQ-081 55,00055,000Storage Area Network (SAN)n/a EQ-083 40,00040,000Vehicle Replacement - CSO n/a EQ-084 25,0005,000 5,000 5,000 5,000 5,000Office Furniture n/a EQ-098 154,500154,500Snowblower attachment for Loader n/a EQ-099 41,70041,700Sweeper - Parks n/a EQ-100 362,30043,000 36,000 46,000 47,000 190,300Vehicle Replacement - Parks n/a EQ-104 184,000101,000 83,000Mower Replacement n/a EQ-106 222,000105,000 95,000 22,000Tractor Replacement - Park n/a EQ-115 86,00086,000Brush Chipper n/a EQ-124 137,71055,950 20,440 20,440 20,440 20,440Annual Skid Loader Trade In n/a EQ-127 46,00018,500 9,000 9,000 9,500Copier Replacements n/a EQ-132 35,00035,000Vehicle Replacement - Mechanics n/a EQ-137 100,00025,000 15,000 20,000 20,000 20,000Miscellaneous Fire Equipment/Hose Replacement n/a EQ-140 50,00025,000 25,000Recreation Center Revitalization Project n/a EQ-152 10,0006,000 4,000Security / Access Control Systems n/a EQ-158 44,30044,300Hot Box with Asphalt Premix Heater n/a EQ-165 59,00059,000Vibratory Compactor n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 249 TotalSourceProject # Priority 2021 2022 2023 2024 2025 EQ-169 30,00030,000Compressorn/a EQ-171 86,75010,000 7,400 33,350 36,000Trailer Replacement n/a EQ-172 20,00020,000Weed Sprayer n/a EQ-173 33,00033,000Vehicle Replacement - Planning n/a EQ-175 4,0004,000Snow Pusher Blade for Loader n/a EQ-177 195,00054,750 76,500 63,750Finance Software Replacement n/a MB-031 30,47511,000 9,800 500 9,175Senior Center/Maple Room Kitchen Update n/a MB-033 300,000300,000City Hall Roof Replacement n/a MB-034 80,00080,000Recreation Center Wall Replacement n/a MB-037 114,00032,000 48,000 14,000 20,000Public Works Building Maintenance n/a PK&T-132 30,00030,000Lake Ann Lake Side Pavilion Roof Replacement n/a 5,915,785941,550 1,292,590 1,251,140 1,499,690 930,815Capital Replacement Equipment Fund Total Closed Bond Fund MB-038 50,00050,000City Facility Feasibility Study n/a 50,00050,000Closed Bond Fund Total Developer Assessments SS-020 950,000950,0002010 MUSA Sanitary Lift Station n/a SS-024 7,900,0007,900,000Lower Bluff Creek Trunk Utility Improvements n/a 8,850,000950,000 7,900,000Developer Assessments Total MSA ST-012 975,000975,000Annual Street Improvement Program n/a ST-038 860,000172,000 172,000 172,000 172,000 172,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-040 3,000,0003,000,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-042 160,000160,000MSA-TH 41 and 82nd Street Signal n/a ST-045 1,200,0001,200,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 910,000910,000MSA Roadway Improvements - Market Blvd n/a 7,105,0001,147,000 1,372,000 1,242,000 3,172,000 172,000MSA Total Other Agency Contribution SS-027 25,00025,000Lift Station Access Improvements n/a ST-032 15,000,00015,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-038 8,959,0008,959,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-040 7,000,0007,000,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a SWMP-046 450,000450,000Lotus Lake Channels & Outfall Improvements n/a SWMP-048 1,500,0001,500,000Upper Riley Creek Channel Stabilization n/a SWMP-053 550,000550,000Rice Marsh Lake Water Quality Improvement Project n/a SWMP-057 250,000250,000Downtown Water Reuse Project n/a SWMP-060 250,000250,000Crane's Vineyard Channel Stabilization n/a 33,984,00024,209,000 2,050,000 450,000 7,025,000 250,000Other Agency Contribution Total Park Dedication Fund PK&T-138 1,681,5501,296,310 96,310 96,310 96,310 96,310Arboretum Trail and Hwy 41 Underpass Cost Share n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 250 TotalSourceProject # Priority 2021 2022 2023 2024 2025 1,681,5501,296,310 96,310 96,310 96,310 96,310Park Dedication Fund Total Park Dedication Fund - Unfunded PK&T-123 640,000640,000Bandimere Community Park Picnic Shelter n/a PK&T-129 245,000245,000Bandimere Park Sport Court n/a PK&T-136 150,000150,000Recreation Center Fenced Dugouts and Backstops n/a PK&T-143 1,000,0001,000,000Lake Ann Ballfield LED Light Fixture Replacement n/a PK&T-144 75,00075,000Skate Park Resurfacing n/a 2,110,0002,110,000Park Dedication Fund - Unfunded Total Park Replacement Fund PK&T-141 245,000245,000Park Equipment Replacement n/a 245,000245,000Park Replacement Fund Total Park Replacement Fund - Unfunded PK&T-141 1,015,000250,000 255,000 255,000 255,000Park Equipment Replacement n/a 1,015,000250,000 255,000 255,000 255,000Park Replacement Fund - Unfunded Total Sewer Utility Fund EQ-048 85,20015,800 16,300 17,000 17,700 18,400Software Purchases n/a EQ-059 55,00055,000Generatorn/a EQ-062 143,00033,000 70,000 40,000Vehicle Replacement - Utilities n/a EQ-124 17,5977,517 2,520 2,520 2,520 2,520Annual Skid Loader Trade In n/a EQ-160 3,6003,600Skid Loader Trailer Replacement n/a EQ-168 62,50062,500Vehicle Replacement - Generator Truck n/a EQ-176 26,00026,000Sanitary Sewer Maintenance - SL-RAT n/a EQ-177 26,0007,300 10,200 8,500Finance Software Replacement n/a MB-036 75,00015,000 15,000 15,000 15,000 15,000Utility Infrastructure Fiber Connectivity n/a MB-037 14,2504,000 6,000 1,750 2,500Public Works Building Maintenance n/a SS-012 1,000,000200,000 200,000 200,000 200,000 200,000Inflow and Infiltration Abatement n/a SS-017 665,000120,000 130,000 170,000 150,000 95,000Sanitary Sewer Lift Station Rehabilitation Program n/a SS-020 950,000950,0002010 MUSA Sanitary Lift Station n/a SS-024 1,800,0001,800,000Lower Bluff Creek Trunk Utility Improvements n/a SS-027 200,00075,000 125,000Lift Station Access Improvements n/a ST-012 1,320,000420,000 225,000 225,000 225,000 225,000Annual Street Improvement Program n/a ST-032 500,000500,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-040 250,000250,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-045 35,00035,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 35,00035,000MSA Roadway Improvements - Market Blvd n/a SWMP-060 50,00050,000Crane's Vineyard Channel Stabilization n/a 7,313,1471,424,417 712,120 1,659,470 1,063,720 2,453,420Sewer Utility Fund Total Street Pavement Management ST-046 60,00025,000 35,000Bridge Maintenance n/a ST-047 200,00040,000 40,000 40,000 40,000 40,000ADA Transition Plan Improvements n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 251 TotalSourceProject # Priority 2021 2022 2023 2024 2025 260,00040,000 65,000 40,000 75,000 40,000Street Pavement Management Total Surface Water Utility Fund EQ-048 85,20015,800 16,300 17,000 17,700 18,400Software Purchases n/a EQ-124 17,5967,516 2,520 2,520 2,520 2,520Annual Skid Loader Trade In n/a EQ-170 310,000310,000Street Sweeper n/a EQ-177 13,0003,650 5,100 4,250Finance Software Replacement n/a SS-027 125,00075,000 50,000Lift Station Access Improvements n/a ST-012 2,500,000500,000 500,000 500,000 500,000 500,000Annual Street Improvement Program n/a ST-045 35,00035,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 35,00035,000MSA Roadway Improvements - Market Blvd n/a SWMP-032 3,250,000650,000 650,000 650,000 650,000 650,000Stormwater Pond Improvements n/a SWMP-045 250,00050,000 50,000 50,000 50,000 50,000Storm Water Infrastructure Maintenance/Replacement n/a SWMP-046 50,00050,000Lotus Lake Channels & Outfall Improvements n/a SWMP-048 100,000100,000Upper Riley Creek Channel Stabilization n/a SWMP-053 50,00050,000Rice Marsh Lake Water Quality Improvement Project n/a SWMP-057 50,00050,000Downtown Water Reuse Project n/a SWMP-059 125,00025,000 25,000 25,000 25,000 25,000Stormwater Management Partnership Program n/a SWMP-060 200,000200,000Crane's Vineyard Channel Stabilization n/a SWMP-061 103,0003,000 100,000Red Cedar Point Stormwater Improvements n/a 7,298,7961,451,316 1,507,470 1,744,620 1,299,470 1,295,920Surface Water Utility Fund Total Tax Levy ST-018 1,765,000353,000 353,000 353,000 353,000 353,000Pavement Management Program n/a 1,765,000353,000 353,000 353,000 353,000 353,000Tax Levy Total Water Utility Fund EQ-004 20,00020,000Fire Dept.: SCBA Equipment n/a EQ-048 85,20015,800 16,300 17,000 17,700 18,400Software Purchases n/a EQ-059 55,00055,000Generatorn/a EQ-062 143,00033,000 70,000 40,000Vehicle Replacement - Utilities n/a EQ-124 17,5977,517 2,520 2,520 2,520 2,520Annual Skid Loader Trade In n/a EQ-160 3,6003,600Skid Loader Trailer Replacement n/a EQ-168 62,50062,500Vehicle Replacement - Generator Truck n/a EQ-177 26,0007,300 10,200 8,500Finance Software Replacement n/a MB-036 75,00015,000 15,000 15,000 15,000 15,000Utility Infrastructure Fiber Connectivity n/a MB-037 14,2504,000 6,000 1,750 2,500Public Works Building Maintenance n/a SS-024 1,100,0001,100,000Lower Bluff Creek Trunk Utility Improvements n/a ST-012 3,100,0001,300,000 450,000 450,000 450,000 450,000Annual Street Improvement Program n/a ST-032 500,000500,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-040 500,000500,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-045 120,000120,000MSA Roadway Improvements - Lake Lucy Road n/a ST-048 120,000120,000MSA Roadway Improvements - Market Blvd n/a SWMP-057 50,00050,000Downtown Water Reuse Project n/a W-032 446,00081,000 121,000 86,000 43,000 115,000Well Rehabilitation Program n/a W-046 2,600,0002,600,000Low Zone 1 MG Storage Tank n/a W-059 1,400,0001,400,000Well #16 n/a W-065 1,075,00025,000 500,000 25,000 500,000 25,000Trunk Watermain Maintenance n/a W-066 40,00040,000EWTP Influent Meter n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 252 TotalSourceProject # Priority 2021 2022 2023 2024 2025 11,553,1472,054,417 1,258,120 760,470 1,606,720 5,873,420Water Utility Fund Total 109,888,42538,198,010 12,878,610 12,667,010 20,370,910 25,773,885GRAND TOTAL CITY OF CHANHASSEN 2021 ANNUAL BUDGET 253 Capital Improvement Program City of Chanhassen, MN PROJECTS & FUNDING SOURCES BY DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025DepartmentProject # Priority Major Equipment EQ-004 350,000350,000Fire Dept.: SCBA Equipment n/a Capital Replacement Equipment Fund 330,000 330,000 Water Utility Fund 20,000 20,000 EQ-010 142,85015,000 31,300 31,300 32,250 33,000PPE: Turnout/Helmets n/a Capital Replacement Equipment Fund 15,000 31,300 31,300 32,250 33,000 142,850 EQ-013 367,10069,500 78,600 84,500 46,400 88,100Computer/Network Equipment Purchases/Upgrades n/a Capital Replacement Equipment Fund 69,500 78,600 84,500 46,400 88,100 367,100 EQ-014 55,3004,300 50,000 1,000Telecommunication Purchases/Upgrades n/a Capital Replacement Equipment Fund 4,300 50,000 1,000 55,300 EQ-015 63,00031,000 32,000Vehicle Replacement - Building Inspections n/a Capital Replacement Equipment Fund 31,000 32,000 63,000 EQ-016 1,304,000231,000 238,000 245,000 330,000 260,000Vehicle Replacement - Dump/Plow Trucks n/a Capital Replacement Equipment Fund 231,000 238,000 245,000 330,000 260,000 1,304,000 EQ-026 125,00025,000 25,000 25,000 25,000 25,000Audio/Visual Equipment n/a Cable TV Fund 25,000 25,000 25,000 25,000 25,000 125,000 EQ-029 127,00078,000 49,000Vehicle Replacement - Streets n/a Capital Replacement Equipment Fund 78,000 49,000 127,000 EQ-048 787,500151,500 153,600 155,900 160,900 165,600Software Purchases n/a Capital Replacement Equipment Fund 104,100 104,700 104,900 107,800 110,400 531,900 Sewer Utility Fund 15,800 16,300 17,000 17,700 18,400 85,200 Surface Water Utility Fund 15,800 16,300 17,000 17,700 18,400 85,200 Water Utility Fund 15,800 16,300 17,000 17,700 18,400 85,200 EQ-049 43,80015,900 7,500 9,500 9,000 1,900Computerized Records Retention System n/a Capital Replacement Equipment Fund 15,900 7,500 9,500 9,000 1,900 43,800 EQ-054 244,00065,000 35,000 144,000Fire Vehicles n/a Capital Replacement Equipment Fund 65,000 35,000 144,000 244,000 EQ-055 37,10016,300 1,300 1,500 16,500 1,500Aerial Photography for City GIS Datasets n/a Capital Replacement Equipment Fund 16,300 1,300 1,500 16,500 1,500 37,100 EQ-059 110,000110,000Generatorn/a Sewer Utility Fund 55,000 55,000 Water Utility Fund 55,000 55,000 EQ-062 286,00066,000 140,000 80,000Vehicle Replacement - Utilities n/a Sewer Utility Fund 33,000 70,000 40,000 143,000 Water Utility Fund 33,000 70,000 40,000 143,000 EQ-063 27,00027,000Vehicle Replacement - Administration n/a Capital Replacement Equipment Fund 27,000 27,000 EQ-065 67,00032,000 35,000Vehicle Replacement - Engineering n/a Capital Replacement Equipment Fund 32,000 35,000 67,000 EQ-081 55,00055,000Storage Area Network (SAN)n/a Capital Replacement Equipment Fund 55,000 55,000 EQ-083 40,00040,000Vehicle Replacement - CSO n/a Capital Replacement Equipment Fund 40,000 40,000 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 254 Total2021 2022 2023 2024 2025DepartmentProject # Priority EQ-084 25,0005,000 5,000 5,000 5,000 5,000Office Furniture n/a Capital Replacement Equipment Fund 5,000 5,000 5,000 5,000 5,000 25,000 EQ-098 154,500154,500Snowblower attachment for Loader n/a Capital Replacement Equipment Fund 154,500 154,500 EQ-099 41,70041,700Sweeper - Parks n/a Capital Replacement Equipment Fund 41,700 41,700 EQ-100 362,30043,000 36,000 46,000 47,000 190,300Vehicle Replacement - Parks n/a Capital Replacement Equipment Fund 43,000 36,000 46,000 47,000 190,300 362,300 EQ-104 184,000101,000 83,000Mower Replacement n/a Capital Replacement Equipment Fund 101,000 83,000 184,000 EQ-106 222,000105,000 95,000 22,000Tractor Replacement - Park n/a Capital Replacement Equipment Fund 105,000 95,000 22,000 222,000 EQ-115 86,00086,000Brush Chipper n/a Capital Replacement Equipment Fund 86,000 86,000 EQ-124 190,50078,500 28,000 28,000 28,000 28,000Annual Skid Loader Trade In n/a Capital Replacement Equipment Fund 55,950 20,440 20,440 20,440 20,440 137,710 Sewer Utility Fund 7,517 2,520 2,520 2,520 2,520 17,597 Surface Water Utility Fund 7,516 2,520 2,520 2,520 2,520 17,596 Water Utility Fund 7,517 2,520 2,520 2,520 2,520 17,597 EQ-127 46,00018,500 9,000 9,000 9,500Copier Replacements n/a Capital Replacement Equipment Fund 18,500 9,000 9,000 9,500 46,000 EQ-132 35,00035,000Vehicle Replacement - Mechanics n/a Capital Replacement Equipment Fund 35,000 35,000 EQ-137 100,00025,000 15,000 20,000 20,000 20,000Miscellaneous Fire Equipment/Hose Replacement n/a Capital Replacement Equipment Fund 25,000 15,000 20,000 20,000 20,000 100,000 EQ-140 50,00025,000 25,000Recreation Center Revitalization Project n/a Capital Replacement Equipment Fund 25,000 25,000 50,000 EQ-152 10,0006,000 4,000Security / Access Control Systems n/a Capital Replacement Equipment Fund 6,000 4,000 10,000 EQ-158 44,30044,300Hot Box with Asphalt Premix Heater n/a Capital Replacement Equipment Fund 44,300 44,300 EQ-160 7,2007,200Skid Loader Trailer Replacement n/a Sewer Utility Fund 3,600 3,600 Water Utility Fund 3,600 3,600 EQ-165 59,00059,000Vibratory Compactor n/a Capital Replacement Equipment Fund 59,000 59,000 EQ-168 125,000125,000Vehicle Replacement - Generator Truck n/a Sewer Utility Fund 62,500 62,500 Water Utility Fund 62,500 62,500 EQ-169 30,00030,000Compressorn/a Capital Replacement Equipment Fund 30,000 30,000 EQ-170 310,000310,000Street Sweeper n/a Surface Water Utility Fund 310,000 310,000 EQ-171 86,75010,000 7,400 33,350 36,000Trailer Replacement n/a Capital Replacement Equipment Fund 10,000 7,400 33,350 36,000 86,750 EQ-172 20,00020,000Weed Sprayer n/a Capital Replacement Equipment Fund 20,000 20,000 EQ-173 33,00033,000Vehicle Replacement - Planning n/a Capital Replacement Equipment Fund 33,000 33,000 EQ-175 4,0004,000Snow Pusher Blade for Loader n/a Capital Replacement Equipment Fund 4,000 4,000 EQ-176 26,00026,000Sanitary Sewer Maintenance - SL-RAT n/a Sewer Utility Fund 26,000 26,000 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 255 Total2021 2022 2023 2024 2025DepartmentProject # Priority EQ-177 260,00073,000 102,000 85,000Finance Software Replacement n/a Capital Replacement Equipment Fund 54,750 76,500 63,750 195,000 Sewer Utility Fund 7,300 10,200 8,500 26,000 Surface Water Utility Fund 3,650 5,100 4,250 13,000 Water Utility Fund 7,300 10,200 8,500 26,000 6,743,9001,071,700 1,364,300 1,382,400 1,746,100 1,179,400Major Equipment Total Municipal Buildings MB-023 36,00017,000 19,000Citizen Survey n/a Cable TV Fund 17,000 19,000 36,000 MB-031 30,47511,000 9,800 500 9,175Senior Center/Maple Room Kitchen Update n/a Capital Replacement Equipment Fund 11,000 9,800 500 9,175 30,475 MB-033 300,000300,000City Hall Roof Replacement n/a Capital Replacement Equipment Fund 300,000 300,000 MB-034 80,00080,000Recreation Center Wall Replacement n/a Capital Replacement Equipment Fund 80,000 80,000 MB-036 150,00030,000 30,000 30,000 30,000 30,000Utility Infrastructure Fiber Connectivity n/a Sewer Utility Fund 15,000 15,000 15,000 15,000 15,000 75,000 Water Utility Fund 15,000 15,000 15,000 15,000 15,000 75,000 MB-037 142,50040,000 60,000 17,500 25,000Public Works Building Maintenance n/a Capital Replacement Equipment Fund 32,000 48,000 14,000 20,000 114,000 Sewer Utility Fund 4,000 6,000 1,750 2,500 14,250 Water Utility Fund 4,000 6,000 1,750 2,500 14,250 MB-038 50,00050,000City Facility Feasibility Study n/a Closed Bond Fund 50,000 50,000 788,975161,000 157,000 357,300 30,500 83,175Municipal Buildings Total Park & Trail Improvements PK&T-072 90,00090,000Tennis Court Refurbishment n/a Assessment/Revolving Assess Fund 90,000 90,000 PK&T-123 640,000640,000Bandimere Community Park Picnic Shelter n/a Park Dedication Fund - Unfunded 640,000 640,000 PK&T-129 245,000245,000Bandimere Park Sport Court n/a Park Dedication Fund - Unfunded 245,000 245,000 PK&T-132 30,00030,000Lake Ann Lake Side Pavilion Roof Replacement n/a Capital Replacement Equipment Fund 30,000 30,000 PK&T-136 150,000150,000Recreation Center Fenced Dugouts and Backstops n/a Park Dedication Fund - Unfunded 150,000 150,000 PK&T-138 1,681,5501,296,310 96,310 96,310 96,310 96,310Arboretum Trail and Hwy 41 Underpass Cost Share n/a Park Dedication Fund 1,296,310 96,310 96,310 96,310 96,310 1,681,550 PK&T-141 1,260,000245,000 250,000 255,000 255,000 255,000Park Equipment Replacement n/a Park Replacement Fund 245,000 245,000 Park Replacement Fund - Unfunded 250,000 255,000 255,000 255,000 1,015,000 PK&T-143 1,000,0001,000,000Lake Ann Ballfield LED Light Fixture Replacement n/a Park Dedication Fund - Unfunded 1,000,000 1,000,000 PK&T-144 75,00075,000Skate Park Resurfacing n/a Park Dedication Fund - Unfunded 75,000 75,000 5,171,5501,541,310 436,310 381,310 351,310 2,461,310Park & Trail Improvements Total Sanitary Sewer Improvements SS-012 1,000,000200,000 200,000 200,000 200,000 200,000Inflow and Infiltration Abatement n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 256 Total2021 2022 2023 2024 2025DepartmentProject # Priority Sewer Utility Fund 200,000 200,000 200,000 200,000 200,000 1,000,000 SS-017 665,000120,000 130,000 170,000 150,000 95,000Sanitary Sewer Lift Station Rehabilitation Program n/a Sewer Utility Fund 120,000 130,000 170,000 150,000 95,000 665,000 SS-020 1,900,0001,900,0002010 MUSA Sanitary Lift Station n/a Developer Assessments 950,000 950,000 Sewer Utility Fund 950,000 950,000 SS-024 10,800,00010,800,000Lower Bluff Creek Trunk Utility Improvements n/a Developer Assessments 7,900,000 7,900,000 Sewer Utility Fund 1,800,000 1,800,000 Water Utility Fund 1,100,000 1,100,000 SS-027 350,000150,000 200,000Lift Station Access Improvements n/a Other Agency Contribution 25,000 25,000 Sewer Utility Fund 75,000 125,000 200,000 Surface Water Utility Fund 75,000 50,000 125,000 14,715,000320,000 480,000 2,270,000 550,000 11,095,000Sanitary Sewer Improvements Total Street Improvements ST-012 26,895,0006,795,000 4,875,000 4,975,000 5,075,000 5,175,000Annual Street Improvement Program n/a Assessment/Revolving Assess Fund 3,600,000 3,700,000 3,800,000 3,900,000 4,000,000 19,000,000 MSA 975,000 975,000 Sewer Utility Fund 420,000 225,000 225,000 225,000 225,000 1,320,000 Surface Water Utility Fund 500,000 500,000 500,000 500,000 500,000 2,500,000 Water Utility Fund 1,300,000 450,000 450,000 450,000 450,000 3,100,000 ST-018 1,765,000353,000 353,000 353,000 353,000 353,000Pavement Management Program n/a Tax Levy 353,000 353,000 353,000 353,000 353,000 1,765,000 ST-032 16,000,00016,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a Other Agency Contribution 15,000,000 15,000,000 Sewer Utility Fund 500,000 500,000 Water Utility Fund 500,000 500,000 ST-038 11,150,00010,462,000 172,000 172,000 172,000 172,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a Assessment/Revolving Assess Fund 1,331,000 1,331,000 MSA 172,000 172,000 172,000 172,000 172,000 860,000 Other Agency Contribution 8,959,000 8,959,000 ST-040 10,750,00010,750,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a MSA 3,000,000 3,000,000 Other Agency Contribution 7,000,000 7,000,000 Sewer Utility Fund 250,000 250,000 Water Utility Fund 500,000 500,000 ST-042 160,000160,000MSA-TH 41 and 82nd Street Signal n/a MSA 160,000 160,000 ST-043 160,00080,000 40,000 40,000Downtown Signal Controller Replacement n/a Assessment/Revolving Assess Fund 80,000 40,000 40,000 160,000 ST-045 1,390,0001,390,000MSA Roadway Improvements - Lake Lucy Road n/a MSA 1,200,000 1,200,000 Sewer Utility Fund 35,000 35,000 Surface Water Utility Fund 35,000 35,000 Water Utility Fund 120,000 120,000 ST-046 60,00025,000 35,000Bridge Maintenance n/a Street Pavement Management 25,000 35,000 60,000 ST-047 200,00040,000 40,000 40,000 40,000 40,000ADA Transition Plan Improvements n/a Street Pavement Management 40,000 40,000 40,000 40,000 40,000 200,000 ST-048 1,100,0001,100,000MSA Roadway Improvements - Market Blvd n/a MSA 910,000 910,000 Sewer Utility Fund 35,000 35,000 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 257 Total2021 2022 2023 2024 2025DepartmentProject # Priority Surface Water Utility Fund 35,000 35,000 Water Utility Fund 120,000 120,000 69,630,00033,730,000 6,895,000 6,840,000 16,425,000 5,740,000Street Improvements Total Surface Water Management SWMP-032 3,250,000650,000 650,000 650,000 650,000 650,000Stormwater Pond Improvements n/a Surface Water Utility Fund 650,000 650,000 650,000 650,000 650,000 3,250,000 SWMP-045 250,00050,000 50,000 50,000 50,000 50,000Storm Water Infrastructure Maintenance/Replacement n/a Surface Water Utility Fund 50,000 50,000 50,000 50,000 50,000 250,000 SWMP-046 500,000500,000Lotus Lake Channels & Outfall Improvements n/a Other Agency Contribution 450,000 450,000 Surface Water Utility Fund 50,000 50,000 SWMP-048 1,600,0001,600,000Upper Riley Creek Channel Stabilization n/a Other Agency Contribution 1,500,000 1,500,000 Surface Water Utility Fund 100,000 100,000 SWMP-053 600,000600,000Rice Marsh Lake Water Quality Improvement Project n/a Other Agency Contribution 550,000 550,000 Surface Water Utility Fund 50,000 50,000 SWMP-057 350,000350,000Downtown Water Reuse Project n/a Other Agency Contribution 250,000 250,000 Surface Water Utility Fund 50,000 50,000 Water Utility Fund 50,000 50,000 SWMP-059 125,00025,000 25,000 25,000 25,000 25,000Stormwater Management Partnership Program n/a Surface Water Utility Fund 25,000 25,000 25,000 25,000 25,000 125,000 SWMP-060 500,000500,000Crane's Vineyard Channel Stabilization n/a Other Agency Contribution 250,000 250,000 Sewer Utility Fund 50,000 50,000 Surface Water Utility Fund 200,000 200,000 SWMP-061 103,0003,000 100,000Red Cedar Point Stormwater Improvements n/a Surface Water Utility Fund 3,000 100,000 103,000 7,278,0001,228,000 2,925,000 1,325,000 725,000 1,075,000Surface Water Management Total Water System Improvements W-032 446,00081,000 121,000 86,000 43,000 115,000Well Rehabilitation Program n/a Water Utility Fund 81,000 121,000 86,000 43,000 115,000 446,000 W-046 2,600,0002,600,000Low Zone 1 MG Storage Tank n/a Water Utility Fund 2,600,000 2,600,000 W-059 1,400,0001,400,000Well #16 n/a Water Utility Fund 1,400,000 1,400,000 W-065 1,075,00025,000 500,000 25,000 500,000 25,000Trunk Watermain Maintenance n/a Water Utility Fund 25,000 500,000 25,000 500,000 25,000 1,075,000 W-066 40,00040,000EWTP Influent Meter n/a Water Utility Fund 40,000 40,000 5,561,000146,000 621,000 111,000 543,000 4,140,000Water System Improvements Total GRAND TOTAL 109,888,42538,198,010 12,878,610 12,667,010 20,370,910 25,773,885 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 258 Capital Improvement Program City of Chanhassen, MN DEPARTMENT SUMMARY 2021 2025thru Total2021 2022 2023 2024 2025Department Major Equipment 6,743,9001,071,700 1,364,300 1,382,400 1,746,100 1,179,400 Municipal Buildings 788,975161,000 157,000 357,300 30,500 83,175 Park & Trail Improvements 5,171,5501,541,310 436,310 381,310 351,310 2,461,310 Sanitary Sewer Improvements 14,715,000320,000 480,000 2,270,000 550,000 11,095,000 Street Improvements 69,630,00033,730,000 6,895,000 6,840,000 16,425,000 5,740,000 Surface Water Management 7,278,0001,228,000 2,925,000 1,325,000 725,000 1,075,000 Water System Improvements 5,561,000146,000 621,000 111,000 543,000 4,140,000 38,198,010 12,878,610 12,667,010 20,370,910 25,773,885 109,888,425TOTAL CITY OF CHANHASSEN 2021 ANNUAL BUDGET 259 Capital Improvement Program City of Chanhassen, MN PROJECTS BY DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025DepartmentProject # Priority Major Equipment EQ-004 350,000350,000Fire Dept.: SCBA Equipment n/a EQ-010 142,85015,000 31,300 31,300 32,250 33,000PPE: Turnout/Helmets n/a EQ-013 367,10069,500 78,600 84,500 46,400 88,100Computer/Network Equipment Purchases/Upgrades n/a EQ-014 55,3004,300 50,000 1,000Telecommunication Purchases/Upgrades n/a EQ-015 63,00031,000 32,000Vehicle Replacement - Building Inspections n/a EQ-016 1,304,000231,000 238,000 245,000 330,000 260,000Vehicle Replacement - Dump/Plow Trucks n/a EQ-026 125,00025,000 25,000 25,000 25,000 25,000Audio/Visual Equipment n/a EQ-029 127,00078,000 49,000Vehicle Replacement - Streets n/a EQ-048 787,500151,500 153,600 155,900 160,900 165,600Software Purchases n/a EQ-049 43,80015,900 7,500 9,500 9,000 1,900Computerized Records Retention System n/a EQ-054 244,00065,000 35,000 144,000Fire Vehicles n/a EQ-055 37,10016,300 1,300 1,500 16,500 1,500Aerial Photography for City GIS Datasets n/a EQ-059 110,000110,000Generatorn/a EQ-062 286,00066,000 140,000 80,000Vehicle Replacement - Utilities n/a EQ-063 27,00027,000Vehicle Replacement - Administration n/a EQ-065 67,00032,000 35,000Vehicle Replacement - Engineering n/a EQ-081 55,00055,000Storage Area Network (SAN)n/a EQ-083 40,00040,000Vehicle Replacement - CSO n/a EQ-084 25,0005,000 5,000 5,000 5,000 5,000Office Furniture n/a EQ-098 154,500154,500Snowblower attachment for Loader n/a EQ-099 41,70041,700Sweeper - Parks n/a EQ-100 362,30043,000 36,000 46,000 47,000 190,300Vehicle Replacement - Parks n/a EQ-104 184,000101,000 83,000Mower Replacement n/a EQ-106 222,000105,000 95,000 22,000Tractor Replacement - Park n/a EQ-115 86,00086,000Brush Chipper n/a EQ-124 190,50078,500 28,000 28,000 28,000 28,000Annual Skid Loader Trade In n/a EQ-127 46,00018,500 9,000 9,000 9,500Copier Replacements n/a EQ-132 35,00035,000Vehicle Replacement - Mechanics n/a EQ-137 100,00025,000 15,000 20,000 20,000 20,000Miscellaneous Fire Equipment/Hose Replacement n/a EQ-140 50,00025,000 25,000Recreation Center Revitalization Project n/a EQ-152 10,0006,000 4,000Security / Access Control Systems n/a EQ-158 44,30044,300Hot Box with Asphalt Premix Heater n/a EQ-160 7,2007,200Skid Loader Trailer Replacement n/a EQ-165 59,00059,000Vibratory Compactor n/a EQ-168 125,000125,000Vehicle Replacement - Generator Truck n/a EQ-169 30,00030,000Compressorn/a EQ-170 310,000310,000Street Sweeper n/a EQ-171 86,75010,000 7,400 33,350 36,000Trailer Replacement n/a EQ-172 20,00020,000Weed Sprayer n/a EQ-173 33,00033,000Vehicle Replacement - Planning n/a EQ-175 4,0004,000Snow Pusher Blade for Loader n/a EQ-176 26,00026,000Sanitary Sewer Maintenance - SL-RAT n/a EQ-177 260,00073,000 102,000 85,000Finance Software Replacement n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 260 Total2021 2022 2023 2024 2025DepartmentProject # Priority 6,743,9001,071,700 1,364,300 1,382,400 1,746,100 1,179,400Major Equipment Total Municipal Buildings MB-023 36,00017,000 19,000Citizen Survey n/a MB-031 30,47511,000 9,800 500 9,175Senior Center/Maple Room Kitchen Update n/a MB-033 300,000300,000City Hall Roof Replacement n/a MB-034 80,00080,000Recreation Center Wall Replacement n/a MB-036 150,00030,000 30,000 30,000 30,000 30,000Utility Infrastructure Fiber Connectivity n/a MB-037 142,50040,000 60,000 17,500 25,000Public Works Building Maintenance n/a MB-038 50,00050,000City Facility Feasibility Study n/a 788,975161,000 157,000 357,300 30,500 83,175Municipal Buildings Total Park & Trail Improvements PK&T-072 90,00090,000Tennis Court Refurbishment n/a PK&T-123 640,000640,000Bandimere Community Park Picnic Shelter n/a PK&T-129 245,000245,000Bandimere Park Sport Court n/a PK&T-132 30,00030,000Lake Ann Lake Side Pavilion Roof Replacement n/a PK&T-136 150,000150,000Recreation Center Fenced Dugouts and Backstops n/a PK&T-138 1,681,5501,296,310 96,310 96,310 96,310 96,310Arboretum Trail and Hwy 41 Underpass Cost Share n/a PK&T-141 1,260,000245,000 250,000 255,000 255,000 255,000Park Equipment Replacement n/a PK&T-143 1,000,0001,000,000Lake Ann Ballfield LED Light Fixture Replacement n/a PK&T-144 75,00075,000Skate Park Resurfacing n/a 5,171,5501,541,310 436,310 381,310 351,310 2,461,310Park & Trail Improvements Total Sanitary Sewer Improvements SS-012 1,000,000200,000 200,000 200,000 200,000 200,000Inflow and Infiltration Abatement n/a SS-017 665,000120,000 130,000 170,000 150,000 95,000Sanitary Sewer Lift Station Rehabilitation Program n/a SS-020 1,900,0001,900,0002010 MUSA Sanitary Lift Station n/a SS-024 10,800,00010,800,000Lower Bluff Creek Trunk Utility Improvements n/a SS-027 350,000150,000 200,000Lift Station Access Improvements n/a 14,715,000320,000 480,000 2,270,000 550,000 11,095,000Sanitary Sewer Improvements Total Street Improvements ST-012 26,895,0006,795,000 4,875,000 4,975,000 5,075,000 5,175,000Annual Street Improvement Program n/a ST-018 1,765,000353,000 353,000 353,000 353,000 353,000Pavement Management Program n/a ST-032 16,000,00016,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)n/a ST-038 11,150,00010,462,000 172,000 172,000 172,000 172,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)n/a ST-040 10,750,00010,750,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)n/a ST-042 160,000160,000MSA-TH 41 and 82nd Street Signal n/a ST-043 160,00080,000 40,000 40,000Downtown Signal Controller Replacement n/a ST-045 1,390,0001,390,000MSA Roadway Improvements - Lake Lucy Road n/a ST-046 60,00025,000 35,000Bridge Maintenance n/a ST-047 200,00040,000 40,000 40,000 40,000 40,000ADA Transition Plan Improvements n/a ST-048 1,100,0001,100,000MSA Roadway Improvements - Market Blvd n/a 69,630,00033,730,000 6,895,000 6,840,000 16,425,000 5,740,000Street Improvements Total Surface Water Management SWMP-032 3,250,000650,000 650,000 650,000 650,000 650,000Stormwater Pond Improvements n/a SWMP-045 250,00050,000 50,000 50,000 50,000 50,000Storm Water Infrastructure Maintenance/Replacement n/a SWMP-046 500,000500,000Lotus Lake Channels & Outfall Improvements n/a CITY OF CHANHASSEN 2021 ANNUAL BUDGET 261 Total2021 2022 2023 2024 2025DepartmentProject # Priority SWMP-048 1,600,0001,600,000Upper Riley Creek Channel Stabilization n/a SWMP-053 600,000600,000Rice Marsh Lake Water Quality Improvement Project n/a SWMP-057 350,000350,000Downtown Water Reuse Project n/a SWMP-059 125,00025,000 25,000 25,000 25,000 25,000Stormwater Management Partnership Program n/a SWMP-060 500,000500,000Crane's Vineyard Channel Stabilization n/a SWMP-061 103,0003,000 100,000Red Cedar Point Stormwater Improvements n/a 7,278,0001,228,000 2,925,000 1,325,000 725,000 1,075,000Surface Water Management Total Water System Improvements W-032 446,00081,000 121,000 86,000 43,000 115,000Well Rehabilitation Program n/a W-046 2,600,0002,600,000Low Zone 1 MG Storage Tank n/a W-059 1,400,0001,400,000Well #16 n/a W-065 1,075,00025,000 500,000 25,000 500,000 25,000Trunk Watermain Maintenance n/a W-066 40,00040,000EWTP Influent Meter n/a 5,561,000146,000 621,000 111,000 543,000 4,140,000Water System Improvements Total GRAND TOTAL 109,888,42538,198,010 12,878,610 12,667,010 20,370,910 25,773,885 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 262 Capital Improvement Program City of Chanhassen, MN PROJECTS BY CATEGORY AND DEPARTMENT 2021 2025thru Total2021 2022 2023 2024 2025 Department Category Major Equipment Administration 69,500 78,600 84,500 46,400 88,100 367,100Computer/Network Equipment Purchases/Upgrades EQ-013 4,300 50,000 1,000 55,300Telecommunication Purchases/Upgrades EQ-014 25,000 25,000 25,000 25,000 25,000 125,000Audio/Visual Equipment EQ-026 151,500 153,600 155,900 160,900 165,600 787,500Software Purchases EQ-048 15,900 7,500 9,500 9,000 1,900 43,800Computerized Records Retention System EQ-049 27,000 27,000Vehicle Replacement - Administration EQ-063 55,000 55,000Storage Area Network (SAN)EQ-081 40,000 40,000Vehicle Replacement - CSO EQ-083 5,000 5,000 5,000 5,000 5,000 25,000Office Furniture EQ-084 18,500 9,000 9,000 9,500 46,000Copier Replacements EQ-127 6,000 4,000 10,000Security / Access Control Systems EQ-152 295,700 427,700 315,900 256,800 285,600 1,581,700Sub-Total Community Development 31,000 32,000 63,000Vehicle Replacement - Building Inspections EQ-015 33,000 33,000Vehicle Replacement - Planning EQ-173 31,000 32,000 33,000 96,000Sub-Total Engineering 16,300 1,300 1,500 16,500 1,500 37,100Aerial Photography for City GIS Datasets EQ-055 16,300 1,300 1,500 16,500 1,500 37,100Sub-Total Finance 73,000 102,000 85,000 260,000Finance Software Replacement EQ-177 73,000 102,000 85,000 260,000Sub-Total Fire 350,000 350,000Fire Dept.: SCBA Equipment EQ-004 15,000 31,300 31,300 32,250 33,000 142,850PPE: Turnout/Helmets EQ-010 65,000 35,000 144,000 244,000Fire Vehicles EQ-054 25,000 15,000 20,000 20,000 20,000 100,000Miscellaneous Fire Equipment/Hose Replacement EQ-137 40,000 461,300 86,300 196,250 53,000 836,850Sub-Total Park 41,700 41,700Sweeper - Parks EQ-099 43,000 36,000 46,000 47,000 190,300 362,300Vehicle Replacement - Parks EQ-100 101,000 83,000 184,000Mower Replacement EQ-104 105,000 95,000 22,000 222,000Tractor Replacement - Park EQ-106 25,000 25,000 50,000Recreation Center Revitalization Project EQ-140 43,000 36,000 176,000 309,700 295,300 860,000Sub-Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 263 Total2021 2022 2023 2024 2025 Department Category Public Works 154,500 154,500Snowblower attachment for Loader EQ-098 35,000 35,000Vehicle Replacement - Mechanics EQ-132 44,300 44,300Hot Box with Asphalt Premix Heater EQ-158 7,200 7,200Skid Loader Trailer Replacement EQ-160 20,000 20,000Weed Sprayer EQ-172 7,200 35,000 44,300 174,500 261,000Sub-Total Street Equipment 231,000 238,000 245,000 330,000 260,000 1,304,000Vehicle Replacement - Dump/Plow Trucks EQ-016 78,000 49,000 127,000Vehicle Replacement - Streets EQ-029 32,000 35,000 67,000Vehicle Replacement - Engineering EQ-065 86,000 86,000Brush Chipper EQ-115 78,500 28,000 28,000 28,000 28,000 190,500Annual Skid Loader Trade In EQ-124 59,000 59,000Vibratory Compactor EQ-165 30,000 30,000CompressorEQ-169 310,000 310,000Street Sweeper EQ-170 10,000 7,400 33,350 36,000 86,750Trailer Replacement EQ-171 4,000 4,000Snow Pusher Blade for Loader EQ-175 487,500 298,000 590,400 534,350 354,000 2,264,250Sub-Total Utilities 110,000 110,000GeneratorEQ-059 66,000 140,000 80,000 286,000Vehicle Replacement - Utilities EQ-062 125,000 125,000Vehicle Replacement - Generator Truck EQ-168 26,000 26,000Sanitary Sewer Maintenance - SL-RAT EQ-176 151,000 66,000 140,000 190,000 547,000Sub-Total 1,071,700 1,364,300 1,382,400 1,746,100 1,179,400 6,743,900Department Total: Municipal Buildings Administration 17,000 19,000 36,000Citizen Survey MB-023 300,000 300,000City Hall Roof Replacement MB-033 50,000 50,000City Facility Feasibility Study MB-038 67,000 300,000 19,000 386,000Sub-Total Park 11,000 9,800 500 9,175 30,475Senior Center/Maple Room Kitchen Update MB-031 80,000 80,000Recreation Center Wall Replacement MB-034 91,000 9,800 500 9,175 110,475Sub-Total Public Works 40,000 60,000 17,500 25,000 142,500Public Works Building Maintenance MB-037 40,000 60,000 17,500 25,000 142,500Sub-Total Utilities 30,000 30,000 30,000 30,000 30,000 150,000Utility Infrastructure Fiber Connectivity MB-036 30,000 30,000 30,000 30,000 30,000 150,000Sub-Total 161,000 157,000 357,300 30,500 83,175 788,975Department Total: Park & Trail Improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 264 Total2021 2022 2023 2024 2025 Department Category Park 90,000 90,000Tennis Court Refurbishment PK&T-072 640,000 640,000Bandimere Community Park Picnic Shelter PK&T-123 245,000 245,000Bandimere Park Sport Court PK&T-129 30,000 30,000Lake Ann Lake Side Pavilion Roof Replacement PK&T-132 150,000 150,000Recreation Center Fenced Dugouts and Backstops PK&T-136 1,296,310 96,310 96,310 96,310 96,310 1,681,550Arboretum Trail and Hwy 41 Underpass Cost Share PK&T-138 245,000 250,000 255,000 255,000 255,000 1,260,000Park Equipment Replacement PK&T-141 1,000,000 1,000,000Lake Ann Ballfield LED Light Fixture Replacement PK&T-143 75,000 75,000Skate Park Resurfacing PK&T-144 1,541,310 436,310 381,310 351,310 2,461,310 5,171,550Sub-Total 1,541,310 436,310 381,310 351,310 2,461,310 5,171,550Department Total: Sanitary Sewer Improvements Utilities 200,000 200,000 200,000 200,000 200,000 1,000,000Inflow and Infiltration Abatement SS-012 120,000 130,000 170,000 150,000 95,000 665,000Sanitary Sewer Lift Station Rehabilitation Program SS-017 1,900,000 1,900,0002010 MUSA Sanitary Lift Station SS-020 10,800,000 10,800,000Lower Bluff Creek Trunk Utility Improvements SS-024 150,000 200,000 350,000Lift Station Access Improvements SS-027 320,000 480,000 2,270,000 550,000 11,095,000 14,715,000Sub-Total 320,000 480,000 2,270,000 550,000 11,095,000 14,715,000Department Total: Street Improvements Streets/Highways 6,795,000 4,875,000 4,975,000 5,075,000 5,175,000 26,895,000Annual Street Improvement Program ST-012 353,000 353,000 353,000 353,000 353,000 1,765,000Pavement Management Program ST-018 16,000,000 16,000,000TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) ST-032 10,462,000 172,000 172,000 172,000 172,000 11,150,000MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41) ST-038 10,750,000 10,750,000MSA-Galpin Blvd Imp (Hwy 5 N to City limits)ST-040 160,000 160,000MSA-TH 41 and 82nd Street Signal ST-042 80,000 40,000 40,000 160,000Downtown Signal Controller Replacement ST-043 1,390,000 1,390,000MSA Roadway Improvements - Lake Lucy Road ST-045 25,000 35,000 60,000Bridge Maintenance ST-046 40,000 40,000 40,000 40,000 40,000 200,000ADA Transition Plan Improvements ST-047 1,100,000 1,100,000MSA Roadway Improvements - Market Blvd ST-048 33,730,000 6,895,000 6,840,000 16,425,000 5,740,000 69,630,000Sub-Total 33,730,000 6,895,000 6,840,000 16,425,000 5,740,000 69,630,000Department Total: Surface Water Management SWMP CITY OF CHANHASSEN 2021 ANNUAL BUDGET 265 Total2021 2022 2023 2024 2025 Department Category 650,000 650,000 650,000 650,000 650,000 3,250,000Stormwater Pond Improvements SWMP-032 50,000 50,000 50,000 50,000 50,000 250,000Storm Water Infrastructure Maintenance/Replacement SWMP-045 500,000 500,000Lotus Lake Channels & Outfall Improvements SWMP-046 1,600,000 1,600,000Upper Riley Creek Channel Stabilization SWMP-048 600,000 600,000Rice Marsh Lake Water Quality Improvement Project SWMP-053 350,000 350,000Downtown Water Reuse Project SWMP-057 25,000 25,000 25,000 25,000 25,000 125,000Stormwater Management Partnership Program SWMP-059 500,000 500,000Crane's Vineyard Channel Stabilization SWMP-060 3,000 100,000 103,000Red Cedar Point Stormwater Improvements SWMP-061 1,228,000 2,925,000 1,325,000 725,000 1,075,000 7,278,000Sub-Total 1,228,000 2,925,000 1,325,000 725,000 1,075,000 7,278,000Department Total: Water System Improvements Utilities 81,000 121,000 86,000 43,000 115,000 446,000Well Rehabilitation Program W-032 2,600,000 2,600,000Low Zone 1 MG Storage Tank W-046 1,400,000 1,400,000Well #16 W-059 25,000 500,000 25,000 500,000 25,000 1,075,000Trunk Watermain Maintenance W-065 40,000 40,000EWTP Influent Meter W-066 146,000 621,000 111,000 543,000 4,140,000 5,561,000Sub-Total 146,000 621,000 111,000 543,000 4,140,000 5,561,000Department Total: 38,198,010 12,878,610 12,667,010 20,370,910 25,773,885 109,888,425GRAND TOTAL CITY OF CHANHASSEN 2021 ANNUAL BUDGET 266 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 267 Major Equipment CITY OF CHANHASSEN 2021 ANNUAL BUDGET 268 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 269 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description This program is to provide additional and/or replacement SCBA air bottles, SCBA face masks, and upgrades to SCBA air packs as needed. Project #EQ-004 Priority n/a Justification Firefighting is a very rigorous and demanding activity that is performed in an environment of extremes. The periodic replacement and/or additions to SCBA equipment is required to maintain current quantities through replacement of damaged or destroyed equipment and to equip new firefighters. The current equipment has reached the NFPA compliance life cycle. Budget Impact/Other There should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. Useful Life 20 yearsProject Name Fire Dept.: SCBA Equipment Category Fire Type Equipment Account #2 700-7025-4705 Account #1 400-4115-4705 Total Project Cost:$499,100 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 350,000350,000Equipment 350,000 350,000Total Prior 149,100 Total Total2021 2022 2023 2024 2025Funding Sources 330,000330,000Capital Replacement Equipment Fund 20,00020,000Water Utility Fund 350,000 350,000Total Prior 149,100 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 270 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description This is for the purchase of PPE (turnout gear) to meet the NFPA 1851 standard, along with the replacement of turnout gear that has reached its average service life of 5 to 7 years. The department will also provide new members with turnout gear after they complete their probationary period. Project #EQ-010 Priority n/a Justification Turnout gear lasts approximately 5-7 years on average. Purchases in 2019 were increased due to higher than anticipated hiring. Budget Impact/Other There should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. Useful Life 5-7 yearsProject Name PPE: Turnout/Helmets Category Fire Type Equipment Account #2 Account #1 400-4105-4705 Total Project Cost:$478,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 142,85015,000 31,300 31,300 32,250 33,000Maintenance 15,000 31,300 31,300 32,250 33,000 142,850Total Prior 335,150 Total Total2021 2022 2023 2024 2025Funding Sources 142,85015,000 31,300 31,300 32,250 33,000Capital Replacement Equipment Fund 15,000 31,300 31,300 32,250 33,000 142,850Total Prior 335,150 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 271 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description Funds the purchase of replacement user and network computer, printer, peripherals, and networking hardware. The replacement schedule was adopted in 1999 and is subject to modification by the MIS Coordinator with the approval of the City Manager and department heads. Project #EQ-013 Priority n/a Justification Budgeting and purchasing computer equipment through this project allows the City greater flexibility to direct equipment to where it is needed the most, rather than in individual budgets. The replacement schedule was developed by the MIS Coordinator in 1999 and approved by the 1999 Council appointed IT Task Force. Expenditures in the 2021 budget requests are for the replacement of the two production Vmware host servers, 1 network switch and the primary city firewall appliances. Most of the equipment being replaced will be recycled and re-issued to City staff. The oldest equipment in the inventory will be sold on the City public surplus auction site. Security related expenditures have been moved to the Security/Access Control Systems project. Budget Impact/Other Most items purchased for this account come with a 1 to 3 year warranty. When possible, extended warranty is purchased to cover the life of the hardware. Repairs to items are done by MIS staff after the warranty period expires. Spare parts or outside repairs are funded out of 101-1160- 4530 (Repair & Maintenance-Equipment) or 101-1160-4300 (Consulting). Useful Life 3-8 yearsProject Name Computer/Network Equipment Purchases/Upgrades Category Administration Type Equipment Account #2 Account #1 400-4126-4703 Total Project Cost:$1,514,150 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 367,10069,500 78,600 84,500 46,400 88,100Office Equipment 69,500 78,600 84,500 46,400 88,100 367,100Total Prior 1,147,050 Total Total2021 2022 2023 2024 2025Funding Sources 367,10069,500 78,600 84,500 46,400 88,100Capital Replacement Equipment Fund 69,500 78,600 84,500 46,400 88,100 367,100Total Prior 1,147,050 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 272 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the expansion and upgrades to the City telephone systems, excluding cellular equipment and service which remains an individual department budget item. The current City telephone system is a Mitel model 5000 and is located in the server room at City Hall. This system provides phone service for City Hall, the Library, Public Works, the Recreation Center, Fire Station 1 and the Water Treatment Plants. Project #EQ-014 Priority n/a Justification A central PBX system simplifies the management of phone services and allows for the integration of phone services with other City applications such as unified messaging and fax services. The city PBX system was replaced with the current Mitel 5000 in 2012. This model is still in production with Mitel. Additional IP handsets will be ordered as replacements for existing Intertel digital phones at City Hall and the Fire Station. The system will reach its projected service life in 2022 at which time other options such as a hosted or other on-premise hybrid solution will be implemented. Budget Impact/Other Maintenance for the replacement telephone system will be funded out of the 1160-4300 services account. Useful Life 10 yearsProject Name Telecommunication Purchases/Upgrades Category Administration Type Equipment Account #2 Account #1 400-4101-4703 Total Project Cost:$166,050 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 55,3004,300 50,000 1,000Office Equipment 4,300 50,000 1,000 55,300Total Prior 110,750 Total Total2021 2022 2023 2024 2025Funding Sources 55,3004,300 50,000 1,000Capital Replacement Equipment Fund 4,300 50,000 1,000 55,300Total Prior 110,750 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 273 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description These purchases are consistent with the Vehicle Replacement Schedule. Replacement units are generally purchased early in the year to accommodate the time frames established by the State of Minnesota Cooperative Purchasing Program. 2021 - #607 2007 GMC Canyon (14 years old) 2022 - #611 2008 GMC Canyon (13 years old) Project #EQ-015 Priority n/a Justification These vehicles are used to provide building inspection services throughout the community. The life expectancy of these vehicles is 12 years. Budget Impact/Other These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Building Inspections Category Community Development Type Vehicles Account #2 Account #1 400-4107-4704 Total Project Cost:$236,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 63,00031,000 32,000Vehicles 31,000 32,000 63,000Total Prior 173,000 Total Total2021 2022 2023 2024 2025Funding Sources 63,00031,000 32,000Capital Replacement Equipment Fund 31,000 32,000 63,000Total Prior 173,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 274 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description These purchases are required to maintain a reliable truck fleet. Costs include truck chassis, dump box, hydraulic system, snow wing, snow plow, tarp and sander. These vehicles are purchased using the State of MN cooperative bid systems. Orders for truck chassis are typically required to be placed up to one year in advance of delivery. The 2025 purchase will be an addition to the fleet due to local street growth. We will not be replacing the 1996 John Deere 544G loader (#146) to allow for this addition. Replacement schedule is as follows: 2021 - #126 2001 Sterling L8513 Dump/Plow Truck-with plow, wing, tarp and sander (20 years old) 2022 - #127 2001 Sterling L8513 Dump/Plow Truck-with plow, wing, tarp and sander (21 years old) 2023 - #128 2003 Sterling L8513 Dump/Plow Truck-with plow, wing, tarp and sander (20 years old) 2024 - #104 2008 Mack GU713 with plow - Tandem Axle (16 years old) Project #EQ-016 Priority n/a Justification These vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling snow. The life expectancy of these vehicles is 18 years. Winter emergency service necessitates these vehicles be reliable and dependable. Growth in the community creates additional work for these trucks. These vehicle purchases are consistent with the Vehicle Replacement Schedule. Budget Impact/Other These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include the offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Dump/Plow Trucks Category Street Equipment Type Vehicles Account #2 Account #1 400-4108-4704 Total Project Cost:$2,894,800 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,304,000231,000 238,000 245,000 330,000 260,000Vehicles 231,000 238,000 245,000 330,000 260,000 1,304,000Total Prior 1,590,800 Total Total2021 2022 2023 2024 2025Funding Sources 1,304,000231,000 238,000 245,000 330,000 260,000Capital Replacement Equipment Fund 231,000 238,000 245,000 330,000 260,000 1,304,000Total Prior 1,590,800 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 275 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Major Equipment Description Provides for the systematic maintenance and upgrading of audio/visual equipment. Project #EQ-026 Priority n/a Justification The original A/V equipment was purchased in 1989, with the upgrades in 1994, 2008 and 2012. Budget Impact/Other Future upgrades include expanding access to programming to those without access to cable, and continued enhancement of the live and broadcast experience. Useful Life UnassignedProject Name Audio/Visual Equipment Category Administration Type Equipment Account #2 Account #1 210-0000-4705 Total Project Cost:$375,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 125,00025,000 25,000 25,000 25,000 25,000Maintenance 25,000 25,000 25,000 25,000 25,000 125,000Total Prior 250,000 Total Total2021 2022 2023 2024 2025Funding Sources 125,00025,000 25,000 25,000 25,000 25,000Cable TV Fund 25,000 25,000 25,000 25,000 25,000 125,000Total Prior 250,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 276 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description Provides for scheduled replacement of light duty trucks in the street department. Replacement units are generally purchased early in the year in order to accommodate the time frames established by the State of MN Cooperative Purchasing Program. The 2021 purchase will be a 1-ton with a plow, sander and dump (550). 2021 - #130 2007 Chevrolet 3/4 ton pickup, with plow (14 years old) 2024 - #131 2010 GMC Sierra 2500, with plow (14 years old) Project #EQ-029 Priority n/a Justification These vehicles are used for a variety of services throughout the community. The life expectancy of these vehicles is 12 years. These purchases are consistent with the Vehicle Replacement Program. Budget Impact/Other These purchases will include a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced. The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Streets Category Street Equipment Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$328,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 127,00078,000 49,000Vehicles 78,000 49,000 127,000Total Prior 201,000 Total Total2021 2022 2023 2024 2025Funding Sources 127,00078,000 49,000Capital Replacement Equipment Fund 78,000 49,000 127,000Total Prior 201,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 277 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the purchase and renewal of major software programs for all City departments that are not associated with a specific, individual project. Smaller annual software support and license renewal fees are funded out of account 101-1160-4300. The major reoccurring software costs were moved to this account in 2010. Project #EQ-048 Priority n/a Justification The major portion of funds requested for this project are for BS&A, ESRI, Laserfiche, Microsoft and Cartegraph software purchases and renewals. The City joined the Microsoft Enterprise Purchasing Agreement for the State of Minnesota in 2007. All Microsoft software is purchased and renewed under this agreement. Participating in the state agreement allows the City to spread the cost of the product over a period of three years. Products are purchased with Software Assurance to allow for upgrades when they are released. These costs are also spread over a three year period. The City is participating in a joint software licensing agreement with Carver County and several other cities for ESRI GIS software which is funded from this project. This allowed for unlimited GIS application licenses which are in use in every department at reduced cost. The asset management software purchased from Cartegraph was upgraded to a new version in 2017. Purchase costs were divided into 4 different funding sources. A new online building permits application will go live in 2021 and will replace the current Springbrook permits module. Budget Impact/Other Useful Life 3-6 yearsProject Name Software Purchases Category Administration Type Equipment Account #2 700-7025-4703 Account #1 400-4117-4703 Total Project Cost:$1,815,670 Account #4 720-7025-4703 Account #3 701-7025-4703 Total2021 2022 2023 2024 2025Expenditures 787,500151,500 153,600 155,900 160,900 165,600Office Equipment 151,500 153,600 155,900 160,900 165,600 787,500Total Prior 1,028,170 Total Total2021 2022 2023 2024 2025Funding Sources 531,900104,100 104,700 104,900 107,800 110,400Capital Replacement Equipment Fund 85,20015,800 16,300 17,000 17,700 18,400Sewer Utility Fund 85,20015,800 16,300 17,000 17,700 18,400Surface Water Utility Fund 85,20015,800 16,300 17,000 17,700 18,400Water Utility Fund 151,500 153,600 155,900 160,900 165,600 787,500Total Prior 1,028,170 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 278 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project originally funded the purchase of an electronic records retention system in 2002. Laserfiche was the vendor chosen for the project. This project is now used to fund its add on modules and the replacement costs for associated scanning equipment, which have a useful life expectancy of 5 to 7 years. Additional client licenses are planned to accommodate additional users and project workflows. Additional software modules are proposed for later years to allow for improved integration with the City web site. Project #EQ-049 Priority n/a Justification This system allows for quick and simultaneous retrieval of documents from any computer on the City network. Both physical document storage space and the occurrence of lost or misfiled documents will be significantly reduced. In addition, documents specified for public access can be easily made available to the public from any internet capable computer or mobile device. The system was upgraded to the Laserfiche Avante platform in 2015. This upgrade included a new workflow engine, web enabled clients and improved auditing and scanning functions. Workflows for automating the scanning and importing of documents were started in 2015. Additional workflow will be created to manage property development records. The Public Portal module was upgraded to 25 users in 2019. Public forms was added in 2020 which will allow staff to create publicly accessible forms that will integrate with internal workflows. A records management module is proposed for 2021 which will allow for automation of records disposition. Budget Impact/Other Hardware maintenance and repairs are funded out of the 101-1160-4300 services account. A proposed upgrade to Public Forms will add $1600 to the 400-4117-4703 account. Useful Life 3-5 YearsProject Name Computerized Records Retention System Category Administration Type Equipment Account #2 Account #1 400-4124-4703 Total Project Cost:$205,600 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 43,80015,900 7,500 9,500 9,000 1,900Office Equipment 15,900 7,500 9,500 9,000 1,900 43,800Total Prior 161,800 Total Total2021 2022 2023 2024 2025Funding Sources 43,80015,900 7,500 9,500 9,000 1,900Capital Replacement Equipment Fund 15,900 7,500 9,500 9,000 1,900 43,800Total Prior 161,800 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 279 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description Replacement of existing emergency response vehicles and major apparatus. This request outlines a schedule for existing vehicles. 2022 - Replace 2013 Chevy Tahoe #203 2023 - Replace 2005 Polaris Grass Response 2024 - Replace 2015 Chevy Tahoe #202 Replace 2015 Chevy Tahoe #204 2026 - Replace 1996 Toyne Engine 21 Project #EQ-054 Priority n/a Justification Vehicles are reaching or exceeding useful life standards outlined by NFPA for emergency response front line service. Major apparatus require a two year process to spec, order and manufacture. Budget Impact/Other These are considered front line response vehicles and impact response to fire incidents within the City and to mutual aid partners. Useful Life 10-15 yearsProject Name Fire Vehicles Category Fire Type Vehicles Account #2 Account #1 400-4135-4704 Total Project Cost:$2,865,500 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 244,00065,000 35,000 144,000Vehicles 65,000 35,000 144,000 244,000Total Prior 2,621,500 Total Total2021 2022 2023 2024 2025Funding Sources 244,00065,000 35,000 144,000Capital Replacement Equipment Fund 65,000 35,000 144,000 244,000Total Prior 2,621,500 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 280 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This project funds the aerial photography for the integration with the City's existing GIS datasets. The City is participating with Carver County and several other cities and counties in a joint project to purchase services and data. An initial joint aerial flyover for high resolution orthographic imagery data was conducted in April of 2005 and was scheduled to be re-flown every three years. The schedule was revised as needed to accommodate budget changes and to allow for a collaborative project. The last county/city aerial flyover for high resolution photography was completed in 2016. The next flight will be done in 2021. The County has decided to cover the costs of all future orthographic layers. The City will need to fund for Planometrics, Pictometry, LiDAR, Contours and other specialty map layers as appropriate. Project #EQ-055 Priority n/a Justification City Planners, Engineers and Utility staff use this data in conjunction with other GIS datasets to help resolve geographical issues with residents and contractors without repeated site visits. It is used in nearly every scheduled staff meeting and has proven useful to the Sheriffs Office and fire department when conducting area searches. In 2008, Carver County chose a new vendor (Pictometry), which added a three dimensional view to mapping data. The Pictometry solution provides the ability for staff to view each side of buildings and includes a toolset which allows for accurate measurement of areas and lines. Enhanced map layers (Planometrics), created from the aerial data collected is also used by staff to measure and display hard surface coverage such as driveways, parking lots and others. Budget Impact/Other No operational impact is expected. Useful Life 2-3 yearsProject Name Aerial Photography for City GIS Datasets Category Engineering Type Improvement Account #2 Account #1 400-0000-4752 Total Project Cost:$136,950 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 37,10016,300 1,300 1,500 16,500 1,500Maintenance 16,300 1,300 1,500 16,500 1,500 37,100Total Prior 99,850 Total Total2021 2022 2023 2024 2025Funding Sources 37,10016,300 1,300 1,500 16,500 1,500Capital Replacement Equipment Fund 16,300 1,300 1,500 16,500 1,500 37,100Total Prior 99,850 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 281 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This equipment is used for emergency back-up power at wells and lift stations. We have 3 total portable generators with trailers. 2025 - #325 1999 Cat generator with trailer (26 years old) Project #EQ-059 Priority n/a Justification This replaces the existing generator in compliance with the equipment replacement plan. The life expectancy of a generator is approximately 25 years. Budget Impact/Other The old equipment is primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Generator Category Utilities Type Equipment Account #2 701-7025-4705 Account #1 700-7025-4705 Total Project Cost:$120,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 110,000110,000Equipment 110,000 110,000Total Prior 10,000 Total Total2021 2022 2023 2024 2025Funding Sources 55,00055,000Sewer Utility Fund 55,00055,000Water Utility Fund 110,000 110,000Total Prior 10,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 282 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This allows for replacement of existing vehicles in the Water and Sewer department. 2023 - #307 2017 Chevrolet Equinox (6 years old - This is the locating truck and accumulates a lot of miles annually.) - #308 2013 GMC Sierra (10 years old) 2024 - #302 2012 Ford F450 with crane (12 years old) 2025 - #309 2003 Ford Step Van (22 years old) Project #EQ-062 Priority n/a Justification This replaces pickups in accordance with the vehicle replacement plan. Budget Impact/Other The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Utilities Category Utilities Type Vehicles Account #2 701-7025-4704 Account #1 700-7025-4704 Total Project Cost:$771,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 286,00066,000 140,000 80,000Vehicles 66,000 140,000 80,000 286,000Total Prior 485,000 Total Total2021 2022 2023 2024 2025Funding Sources 143,00033,000 70,000 40,000Sewer Utility Fund 143,00033,000 70,000 40,000Water Utility Fund 66,000 140,000 80,000 286,000Total Prior 485,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 283 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This allows for replacement of existing vehicles for City Hall. 2022 - #002 2010 Chev Colorado 4x4 Crew Cab (12 years old - This vehicle will be replaced with CSO #702 and renumbered, see EQ-083.) 2023 - #001 2010 Chev Impala 4 door Sedan (12 years old) Project #EQ-063 Priority n/a Justification This replaces the vehicles in accordance with the vehicle replacement plan. The life expectancy of these vehicles is 12 years. Budget Impact/Other The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Administration Category Administration Type Vehicles Account #2 Account #1 400-0000-4704 Total Project Cost:$52,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 27,00027,000Vehicles 27,000 27,000Total Prior 25,000 Total Total2021 2022 2023 2024 2025Funding Sources 27,00027,000Capital Replacement Equipment Fund 27,000 27,000Total Prior 25,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 284 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2022 - #612 2008 GMC Canyon (14 years old - Will be moved from Building Inspections to Engineering and re-numbered) 2024 - #501 2010 Chevrolet Silverado (14 years old) Project #EQ-065 Priority n/a Justification This replacement is in accordance with the vehicle replacement plan. The life expectancy of these vehicles is 12 years. Budget Impact/Other The old vehicles are primarily sold at auction. The cost shown does not include offsets from trade-in or auction revenue. Useful Life UnassignedProject Name Vehicle Replacement - Engineering Category Street Equipment Type Vehicles Account #2 Account #1 400-0000-4704 Total Project Cost:$127,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 67,00032,000 35,000Vehicles 32,000 35,000 67,000Total Prior 60,000 Total Total2021 2022 2023 2024 2025Funding Sources 67,00032,000 35,000Capital Replacement Equipment Fund 32,000 35,000 67,000Total Prior 60,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 285 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the data storage equipment for the City storage area network, which is where the majority of all City electronic data is maintained. This storage are network (SAN) is a system comprised of numerous individual storage arrays, all managed from a single console. The SAN allows disk storage to be easily modified as storage needs change, without any downtime for users. This equipment also hosts the City's virtual network servers. A primary production storage array is located at City Hall in the main server room. A backup replication storage array is located in an auxiliary server room at the Public Works facility and also hosts several virtual machines. Project #EQ-081 Priority n/a Justification The need for digital storage space for City documentation and applications is growing at a rate of approximately 1 to 2 Tb per year. Existing storage space became difficult to manage on individual physical network servers. Internal storage utilization is inefficient, and requires system downtime to reconfigure. Storage area network (SAN) technology allows for real time reconfiguration as well as the ability to make real time copies for redundancy and for daytime backup processes. The majority of the City physical network servers were virtualized and integrated into just three host servers which utilize this storage. A Compellent storage array was installed in 2016 as the production storage array. A new Compellent array replaced this array in 2019. The older Compellent array then replaced the two older replication Equallogic arrays at the Public Works building. This array is recommended for replacement in 2022. At that time other options, such as a converged platform, which integrates host server and SAN, will be evaluated. Budget Impact/Other New arrays will be purchased with 5 years of warranty support. Software and hardware support for the storage arrays beyond 5 years will be funded out of the MIS services account 101-1160-4220. Useful Life 5-7 yearsProject Name Storage Area Network (SAN)Category Administration Type Improvement Account #2 Account #1 400-4147-4703 Total Project Cost:$293,600 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 55,00055,000Equipment 55,000 55,000Total Prior 238,600 Total Total2021 2022 2023 2024 2025Funding Sources 55,00055,000Capital Replacement Equipment Fund 55,000 55,000Total Prior 238,600 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 286 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This allows for replacement of an existing CSO truck. Includes graphics, radio, lighting, etc. 2022 - #702 2016 GMC Sierra (6 years old) This vehicle will be used to replace #002, on EQ-063. Project #EQ-083 Priority n/a Justification This replaces a vehicle in accordance with the vehicle replacement plan. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - CSO Category Administration Type Vehicles Account #2 Account #1 400-4129-4704 Total Project Cost:$100,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 40,00040,000Vehicles 40,000 40,000Total Prior 60,000 Total Total2021 2022 2023 2024 2025Funding Sources 40,00040,000Capital Replacement Equipment Fund 40,000 40,000Total Prior 60,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 287 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Major Equipment Description Provide for office furniture and chair replacements. Project #EQ-084 Priority n/a Justification This item will allow items to be replaced as they wear out or needs change. Budget Impact/Other Useful LifeProject Name Office Furniture Category Administration Type Unassigned Account #2 Account #1 400-0000-4703 Total Project Cost:$90,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 25,0005,000 5,000 5,000 5,000 5,000Office Equipment 5,000 5,000 5,000 5,000 5,000 25,000Total Prior 65,000 Total Total2021 2022 2023 2024 2025Funding Sources 25,0005,000 5,000 5,000 5,000 5,000Capital Replacement Equipment Fund 5,000 5,000 5,000 5,000 5,000 25,000Total Prior 65,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 288 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description #142 - 1989 Snowblower SnowBlast Sicard Project #EQ-098 Priority n/a Justification This replaces the piece of equipment in accordance with the vehicle replacement plan. Budget Impact/Other Useful LifeProject Name Snowblower attachment for Loader Category Public Works Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$154,500 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 154,500154,500Equipment 154,500 154,500Total Total2021 2022 2023 2024 2025Funding Sources 154,500154,500Capital Replacement Equipment Fund 154,500 154,500Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 289 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 1999 Tenant Sweeper (#470) Project #EQ-099 Priority n/a Justification This replaces the sweeper in compliance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Sweeper - Parks Category Park Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$41,700 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 41,70041,700Equipment 41,700 41,700Total Total2021 2022 2023 2024 2025Funding Sources 41,70041,700Capital Replacement Equipment Fund 41,700 41,700Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 290 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2021 - #401 2004 Chevrolet 4x4 with plow (17 years old) 2022 - #402 2004 Chevrolet 4x4 (18 years old) 2023 - #408 2008 Chevrolet 4x4 with plow (15 years old) 2024 - #411 2010 GMC Sierra 4x4 with plow (14 years old) 2025 - #419 2012 Chevrolet 4x4 with plow (13 years old) - #420 2012 Chevrolet 4x4 with plow (13 years old) - #406 2008 Ford F450 with plow (17 years old) Project #EQ-100 Priority n/a Justification Provides for scheduled replacement of light duty trucks in the parks department. These vehicles are purchased using the State of Minnesota purchasing contract. The life expectancy of these vehicles is 12 years. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Parks Category Park Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$569,300 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 362,30043,000 36,000 46,000 47,000 190,300Vehicles 43,000 36,000 46,000 47,000 190,300 362,300Total Prior 207,000 Total Total2021 2022 2023 2024 2025Funding Sources 362,30043,000 36,000 46,000 47,000 190,300Capital Replacement Equipment Fund 43,000 36,000 46,000 47,000 190,300 362,300Total Prior 207,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 291 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2024 - 2009 Toro Groundsmaster 5900 (#450) 2025 - 2012 Toro Groundsmaster 4000D (#451) Project #EQ-104 Priority n/a Justification The City has 3 high-production grounds mowers. Each machine is used daily during the growing season and needs to be in good working condition. Budget Impact/Other Useful LifeProject Name Mower Replacement Category Park Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$564,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 184,000101,000 83,000Equipment 101,000 83,000 184,000Total Prior 380,000 Total Total2021 2022 2023 2024 2025Funding Sources 184,000101,000 83,000Capital Replacement Equipment Fund 101,000 83,000 184,000Total Prior 380,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 292 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description These tractors are used for ball field maintenance, maintaining skating rinks and sweeping trails. 2023 - 2001 John Deere 5520 with snowblower (#471 & #480) 2024 - 2004 John Deere 5520 Tractor with snowblower (#474) 2025 - 2001 John Deere 455 Tractor (#472) - Replace with an ABI Project #EQ-106 Priority n/a Justification These tractors are used for maintenance and upkeep of baseball fields, skating rinks and trails. These tractors will be at least 20 years old before they are replaced. Budget Impact/Other Useful LifeProject Name Tractor Replacement - Park Category Park Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$256,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 222,000105,000 95,000 22,000Equipment 105,000 95,000 22,000 222,000Total Prior 34,000 Total Total2021 2022 2023 2024 2025Funding Sources 222,000105,000 95,000 22,000Capital Replacement Equipment Fund 105,000 95,000 22,000 222,000Total Prior 34,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 293 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This item is to replace the brush and tree limb chipper. This unit is used heavily year round by all the public works departments and needs to be in good working condition. 2021 - #147 1999 Vermeer 1800A Brush Chipper Project #EQ-115 Priority n/a Justification To keep equipment in good repair. This purchase is consistent with the vehicle replacement program. Budget Impact/Other Useful LifeProject Name Brush Chipper Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$86,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 86,00086,000Equipment 86,000 86,000Total Total2021 2022 2023 2024 2025Funding Sources 86,00086,000Capital Replacement Equipment Fund 86,000 86,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 294 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The item would fund the annual trade in of skid loaders. All units are foot controlled, hand controls cost almost double. S=Wheels, T=Tracks S570 Bobcat Skidloader (#149) T590 Bobcat Skidloader (#413) S630 Bobcat Skidloader (#150) T750 Bobcat Skidloader (#318) We will be adding a 5th unit (S640) in 2021 due to heavy use and running high on hours which jeopardizes the trade-in program. Project #EQ-124 Priority n/a Justification Due to the state bid pricing, the City is able to trade our skid loaders annually on a price/hour cost, to a maximum number of hours. Trading in newer machines guarantees there will be no other expenses except oil changes and grease jobs because the machine will always have a warranty. This approach is also a better life cycle cost over keeping the machines for 15 years. There is no guarantee on the state bid pricing or the trade in price, so staff will be pricing annually to determine if it is a good deal or if we should hold on to the machine for an extended period. Budget Impact/Other Coding: 2021 trades #149, #150 & #413 - 400-0000-4705 #318 - 700-7025-4705, 701-7025-4705, 720-7025-4705 2021 new purchase 400-0000-4705 - 70%, 700-7025-4705 - 10%, 701-7025-4705 - 10%, 720-7025-4705 - 10% 2022-2025 trades 400-0000-4705 - 73%, 700-7025-4705 - 9%, 701-7025-4705 - 9%, 720-7025-4705 - 9% Useful LifeProject Name Annual Skid Loader Trade In Category Street Equipment Type Equipment Account #2 700-7025-4705 Account #1 400-0000-4705 Total Project Cost:$299,500 Account #4 720-7025-4705 Account #3 701-7025-4705 Total2021 2022 2023 2024 2025Expenditures 190,50078,500 28,000 28,000 28,000 28,000Equipment 78,500 28,000 28,000 28,000 28,000 190,500Total Prior 109,000 Total Total2021 2022 2023 2024 2025Funding Sources 137,71055,950 20,440 20,440 20,440 20,440Capital Replacement Equipment Fund 17,5977,517 2,520 2,520 2,520 2,520Sewer Utility Fund 17,5967,516 2,520 2,520 2,520 2,520Surface Water Utility Fund 17,5977,517 2,520 2,520 2,520 2,520Water Utility Fund 78,500 28,000 28,000 28,000 28,000 190,500Total Prior 109,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 295 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This item funds the replacement of departmental copiers. Copiers were previously part of individual department budgets but were moved to the MIS CIP budget by the Finance Director in 2012. Project #EQ-127 Priority n/a Justification The City has 4 multifunction departmental copiers located in City Hall and the Public Works Facility. The three copiers located at City Hall were replaced in 2013 and are under a shared maintenance plan. A new color copier was purchased in 2016 to replace a black and white copier and a color printer located at the Public Works Facility. Replacement units will be ordered when maintenance becomes an issue. Dept Item Year Purchased Administration Konica Bizhub C754 2013 Building Konica Bizhub C454 2013 Engineering Konica Bizhub C454 2013 Public Works Konica Bizhub 250 2016 Budget Impact/Other Maintenance and supplies are funded from account 101-117-4110, city office supplies. Useful Life 5-7 yearsProject Name Copier Replacements Category Administration Type Equipment Account #2 Account #1 400-4109-4703 Total Project Cost:$69,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 46,00018,500 9,000 9,000 9,500Equipment 18,500 9,000 9,000 9,500 46,000Total Prior 23,000 Total Total2021 2022 2023 2024 2025Funding Sources 46,00018,500 9,000 9,000 9,500Capital Replacement Equipment Fund 18,500 9,000 9,000 9,500 46,000Total Prior 23,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 296 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The vehicles in the fleet department are used for picking up parts, delivering vehicles for service and other public works related travel. 2022 - #155 2002 Chevrolet 1/2 ton pickup (19 years old) Project #EQ-132 Priority n/a Justification The life expectancy of these vehicles is 12 years. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Mechanics Category Public Works Type Vehicles Account #2 Account #1 400-4120-4704 Total Project Cost:$65,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 35,00035,000Vehicles 35,000 35,000Total Prior 30,000 Total Total2021 2022 2023 2024 2025Funding Sources 35,00035,000Capital Replacement Equipment Fund 35,000 35,000Total Prior 30,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 297 Capital Improvement Program City of Chanhassen, MN Contact Don Johnson 2021 2025 thru Department Major Equipment Description Specialized fire department emergency response equipment with a service life of more than 5 years. Equipment included with this project: Air Monitoring, Thermal Imaging, Positive Pressure Ventilation Fans, Hose Replacement, Nozzles and Appliances. In 2021, digital pager inventories will be finalized to meet Carver County dispatch deadlines. Project #EQ-137 Priority n/a Justification The fire department utilizes specific, specialized equipment to perform specific fire ground and emergency response work. Expenditures will be used annually to replace aging equipment on fire department apparatus. Budget Impact/Other Useful LifeProject Name Miscellaneous Fire Equipment/Hose Replacement Category Fire Type Equipment Account #2 Account #1 400-4127-4705 Total Project Cost:$185,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 100,00025,000 15,000 20,000 20,000 20,000Equipment 25,000 15,000 20,000 20,000 20,000 100,000Total Prior 85,000 Total Total2021 2022 2023 2024 2025Funding Sources 100,00025,000 15,000 20,000 20,000 20,000Capital Replacement Equipment Fund 25,000 15,000 20,000 20,000 20,000 100,000Total Prior 85,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 298 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Major Equipment Description Purchase of new fitness center equipment, replacement carpet, countertops, window treatments throughout the facility, failing tables and chairs need replacement, upgrades are required to the fitness center audio system for participants and a digital lobby information system is needed to improve customer experience at the Chanhassen Recreation Center. Project #EQ-140 Priority n/a Justification The Recreation Center is entering its 20th Anniversary. Due to age, usage and wear; a number of items require replacement or upgrades at this time. 2023 - window treatments for Lake Susan and Lotus Lake Rooms, replacement countertops for locker rooms, ten padded chairs and five, eight foot tables and one stair climber and two elliptical machines for fitness center 2024 - window treatments for fitness center, studio and Conference Room, ten padded chairs, four, six foot tables and a five foot round table and one elliptical machine, one treadmill and one recumbent bike for fitness center Budget Impact/Other Reduced repair costs and increased customer experience at the Recreation Center. Useful LifeProject Name Recreation Center Revitalization Project Category Park Type Improvement Account #2 Account #1 400-4125-4706 Total Project Cost:$125,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 50,00025,000 25,000Maintenance 25,000 25,000 50,000Total Prior 75,000 Total Total2021 2022 2023 2024 2025Funding Sources 50,00025,000 25,000Capital Replacement Equipment Fund 25,000 25,000 50,000Total Prior 75,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 299 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the expansion of the security and access control systems in all City buildings with the exception of the Water Treatment Plants which come out of an enterprise fund. An access control system was installed in City Hall and Fire Station 1 in 2015. The project also included software and hardware conversions for the system originally installed at the Public Works facility. All access control systems are now on one central control system, including the Water Treatment plants. Project #EQ-152 Priority n/a Justification The access control system allows for more efficient control of City building access through the use of proximity cards and readers and greatly reduces the need for issuing and re-issuing keys as staff and vendor needs change. Additional readers were installed at City Hall and the Fire Stations to allow access to Carver County Sheriffs staff utilizing their county issued badges. Combined with the network of surveillance cameras, the system provides the means to secure and document security events or issues. Funding in 2021 is proposed for moving overhead and man door controls at Public Works off the older Honeywell control panel, to the central DSX access control system. Currently the overhead doors are open until the building alarm system is activated. Budget Impact/Other Maintenance for the security system will be funded out of the 101-1160-4300 services account. Useful Life 10 yearsProject Name Security / Access Control Systems Category Administration Type Equipment Account #2 Account #1 400-4148-4703 Total Project Cost:$41,400 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 10,0006,000 4,000Equipment 6,000 4,000 10,000Total Prior 31,400 Total Total2021 2022 2023 2024 2025Funding Sources 10,0006,000 4,000Capital Replacement Equipment Fund 6,000 4,000 10,000Total Prior 31,400 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 300 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The hot box is used for bituminous pavement patching. 2023 - #158 2009 Hot Box with Asphalt Premix Heater Project #EQ-158 Priority n/a Justification The hot box is worn from years of use. Budget Impact/Other Useful LifeProject Name Hot Box with Asphalt Premix Heater Category Public Works Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$44,300 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 44,30044,300Equipment 44,300 44,300Total Total2021 2022 2023 2024 2025Funding Sources 44,30044,300Capital Replacement Equipment Fund 44,300 44,300Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 301 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2021 - #3B 2003 Felling Bobcat Trailer (18 years old) Project #EQ-160 Priority n/a Justification This trailer is not rated for the load typically being hauled. Budget Impact/Other Useful LifeProject Name Skid Loader Trailer Replacement Category Public Works Type Equipment Account #2 701-7025-4705 Account #1 700-7025-4705 Total Project Cost:$7,200 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 7,2007,200Equipment 7,200 7,200Total Total2021 2022 2023 2024 2025Funding Sources 3,6003,600Sewer Utility Fund 3,6003,600Water Utility Fund 7,200 7,200Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 302 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The City has 3 compactors currently in the fleet. 2024 - 1995 Caterpillar vibratory compactor (#152) Project #EQ-165 Priority n/a Justification This replaces the vibratory compactor in compliance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Vibratory Compactor Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$59,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 59,00059,000Equipment 59,000 59,000Total Total2021 2022 2023 2024 2025Funding Sources 59,00059,000Capital Replacement Equipment Fund 59,000 59,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 303 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description This is a utility truck with a generator mounted to the chassis. It is used for temporary lift station power at locations where the normal trailered generators cannot access. 2021 - 1998 Ford L8513 Generator truck with generator (#311) Project #EQ-168 Priority n/a Justification This replaces the generator truck and the generator in accordance with the vehicle replacement plan. This is a manual transmission truck. Only 2 public works staff have the required license endorsement to operate this vehicle, and therefore this replacement must be expedited to remain legally compliant. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Generator Truck Category Utilities Type Equipment Account #2 701-7025-4704 Account #1 700-7025-4704 Total Project Cost:$125,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 125,000125,000Vehicles 125,000 125,000Total Total2021 2022 2023 2024 2025Funding Sources 62,50062,500Sewer Utility Fund 62,50062,500Water Utility Fund 125,000 125,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 304 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2025 - 1993 Sullair Compressor (#137) Project #EQ-169 Priority n/a Justification This replaces the compressor in accordance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Compressor Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$30,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 30,00030,000Equipment 30,000 30,000Total Total2021 2022 2023 2024 2025Funding Sources 30,00030,000Capital Replacement Equipment Fund 30,000 30,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 305 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The City has 2 street sweepers, one broom type and one vacuum type. 2023 - #136 2003 Elgin Broom Sweeper (18 years old) Project #EQ-170 Priority n/a Justification The life expectancy is 15 years. Budget Impact/Other The vacuum type sweepers have potential for cost share grants (+/- $10K) from local watershed districts upon purchase. Useful LifeProject Name Street Sweeper Category Street Equipment Type Equipment Account #2 Account #1 720-7025-4705 Total Project Cost:$310,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 310,000310,000Equipment 310,000 310,000Total Total2021 2022 2023 2024 2025Funding Sources 310,000310,000Surface Water Utility Fund 310,000 310,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 306 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2021 - #3B 2003 Felling Tandem Axel 2023 - #1A 2009 Felling Tandem Axel 2024 - #1F 2010 Felling Tandem Axel - #1H 2008 Felling Tandem Axel 2025 - #1G 2000 Towmaster Tri Axel (This is the excavator trailer used by quad dump #102, will need air brakes on new trailer.) Project #EQ-171 Priority n/a Justification Life expectancy for the trailers is 12 years. Budget Impact/Other Useful LifeProject Name Trailer Replacement Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$86,750 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 86,75010,000 7,400 33,350 36,000Equipment 10,000 7,400 33,350 36,000 86,750Total Total2021 2022 2023 2024 2025Funding Sources 86,75010,000 7,400 33,350 36,000Capital Replacement Equipment Fund 10,000 7,400 33,350 36,000 86,750Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 307 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 1996 Weed Sprayer attachment, 300 gallon The replacement weed sprayer will be a self propelled version with a 200 gallon tank. Project #EQ-172 Priority n/a Justification This replaces the existing weed sprayer in compliance with the equipment replacement plan. Budget Impact/Other Useful LifeProject Name Weed Sprayer Category Public Works Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$20,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 20,00020,000Equipment 20,000 20,000Total Total2021 2022 2023 2024 2025Funding Sources 20,00020,000Capital Replacement Equipment Fund 20,000 20,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 308 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description 2024 - #802 2010 Grand Caravan (14 years old) Project #EQ-173 Priority n/a Justification This replaces the vehicle in accordance with the vehicle replacement plan. The life expectancy of these vehicles is 12 years. Budget Impact/Other Useful LifeProject Name Vehicle Replacement - Planning Category Community Development Type Vehicles Account #2 Account #1 400-0000-4704 Total Project Cost:$33,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 33,00033,000Vehicles 33,000 33,000Total Total2021 2022 2023 2024 2025Funding Sources 33,00033,000Capital Replacement Equipment Fund 33,000 33,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 309 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description Purchase of a pusher blade attachment for one of the loaders for snow removal at large parking lots. Project #EQ-175 Priority n/a Justification Switching operations to use a loader for removing snow from parking lots after larger snow events will result in a substantial time savings. We have a loader available, but don't utilize it much without this attachment. Budget Impact/Other More efficient use of staff and equipment will result in decreased overtime spending. Useful LifeProject Name Snow Pusher Blade for Loader Category Street Equipment Type Equipment Account #2 Account #1 400-0000-4705 Total Project Cost:$4,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 4,0004,000Equipment 4,000 4,000Total Total2021 2022 2023 2024 2025Funding Sources 4,0004,000Capital Replacement Equipment Fund 4,000 4,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 310 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Major Equipment Description The SL-RAT (Sewer Line-Rapid Assessment Tool) is a piece of equipment that uses acoustic technology to assess for blockages in gravity sanitary sewer pipes. This CIP item is for the purchase of this piece of equipment. Project #EQ-176 Priority n/a Justification To mitigate the risk of sewer backups, the City inspects and/or cleans 20% of its sewer lines every year. Without a way to inspect the sewer (other than televising), the utility staff traditionally has cleaned the pipes by jetting with a vactor whether it needs to be cleaned or not. Most times, the pipes actually do not need cleaning, and therefore a great deal of time and equipment costs are wasted. The utility department has rented the SL-RAT for the last few years and has found it to be an enormous savings in operational expenses. The SL-RAT can be operated by 1 staff person rather than the typical blind cleaning where we need 2 staff and the vactor. The rental price has been $4,700 and therefore the payback is 5.5 years without considering the large amount of staff and equipment savings that will also be realized by not performing unwarranted cleaning. Budget Impact/Other Useful LifeProject Name Sanitary Sewer Maintenance - SL-RAT Category Utilities Type Equipment Account #2 Account #1 701-7025-4705 Total Project Cost:$26,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 26,00026,000Equipment 26,000 26,000Total Total2021 2022 2023 2024 2025Funding Sources 26,00026,000Sewer Utility Fund 26,000 26,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 311 Capital Improvement Program City of Chanhassen, MN Contact Richard Rice 2021 2025 thru Department Major Equipment Description This project funds the implementation of a new financial software suite which will replace the current Springbrook financial, utility billing and human resources applications. Project #EQ-177 Priority n/a Justification The current version of Springbrook software modules is at an end of development so no new features are being added. Budget Impact/Other Annual licensing and support fees to be funded in account 400-4117-4703 after initial one year warranty has expired. Useful LifeProject Name Finance Software Replacement Category Finance Type Equipment Account #2 700-7025-4703 Account #1 400-0000-4703 Total Project Cost:$260,000 Account #4 720-7025-4703 Account #3 701-7025-4703 Total2021 2022 2023 2024 2025Expenditures 260,00073,000 102,000 85,000Equipment 73,000 102,000 85,000 260,000Total Total2021 2022 2023 2024 2025Funding Sources 195,00054,750 76,500 63,750Capital Replacement Equipment Fund 26,0007,300 10,200 8,500Sewer Utility Fund 13,0003,650 5,100 4,250Surface Water Utility Fund 26,0007,300 10,200 8,500Water Utility Fund 73,000 102,000 85,000 260,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 312 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 313 Municipal Buildings CITY OF CHANHASSEN 2021 ANNUAL BUDGET 314 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 315 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Municipal Buildings Description The City will conduct a triennial survey of residents. Project #MB-023 Priority n/a Justification The City will use the feedback to monitor and respond to residents values and concerns. Budget Impact/Other Useful LifeProject Name Citizen Survey Category Administration Type Improvement Account #2 Account #1 210-0000-4300 Total Project Cost:$79,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 36,00017,000 19,000Study 17,000 19,000 36,000Total Prior 43,000 Total Total2021 2022 2023 2024 2025Funding Sources 36,00017,000 19,000Cable TV Fund 17,000 19,000 36,000Total Prior 43,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 316 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Municipal Buildings Description 2021 - Replace existing counters in both the Senior Center kitchen and the Maple Room kitchen. - Replace kitchen sink and faucet assembly in Maple Room kitchen. - Add new backsplash tiles on the walls in both kitchens. - Replace dishwasher in Maple Room. - Extend by 4 feet the length of the counter along the east wall of the Senior Center kitchen. No additional cabinets are requested for this portion of counter. - Add additional narrow, lower cabinets with counter (1.5 x 5 ft) on the south wall of the Senior Center kitchen. 2023 - Replace flooring in Senior Center and Maple Room kitchens. 2024 - Add wall mounted displays and additional shelving resources in the Senior Center main room. 2025 - Replace carpeting where needed. Project #MB-031 Priority n/a Justification The kitchen counters in both the Senior Center and the Maple Room need replacing due to wear, staining and failing caulk and backsplash sections. The Maple Room backsplash is both chipped and pulling away from the wall, and the caulking is no longer sustainable. Adding a tile backsplash above the sink walls will significantly reduce damage to drywall materials and provide better bacteria abatement for food prep and clean-up. Additionally, the sink and faucet assemblies in the Maple Room kitchen need replacement due to wear, to allow for more functional capabilities for Senior Center events and to update materials. The Maple Room dishwasher is difficult to open and close; the dishwasher no longer cleans well; the tines, drawers and silverware baskets are rusting/bending; it has aged out. Extending and adding more counter space as well as south wall cabinetry will provide more counter space for prep, more storage space for senior center supplies, an updated look and better overall usage of the allotted space. The Maple Room and Senior Center kitchen flooring is aging out, showing wear, staining and cracking in places. Budget Impact/Other Useful LifeProject Name Senior Center/Maple Room Kitchen Update Category Park Type Improvement Account #2 Account #1 400-4130-4xxx Total Project Cost:$30,475 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 30,47511,000 9,800 500 9,175Improvement 11,000 9,800 500 9,175 30,475Total Total2021 2022 2023 2024 2025Funding Sources 30,47511,000 9,800 500 9,175Capital Replacement Equipment Fund 11,000 9,800 500 9,175 30,475Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 317 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Municipal Buildings Description The City Hall roof is in need of replacement. Project #MB-033 Priority n/a Justification The oldest section of roof is 30 years old and has had minimal improvements. This project will replace the City Hall roof in three sections, as the building was built and expanded in three segments. Budget Impact/Other Useful LifeProject Name City Hall Roof Replacement Category Administration Type Maintenance Account #2 Account #1 400-4148-4702 Total Project Cost:$300,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 300,000300,000Maintenance 300,000 300,000Total Total2021 2022 2023 2024 2025Funding Sources 300,000300,000Capital Replacement Equipment Fund 300,000 300,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 318 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Municipal Buildings Description This request is to replace the three moveable walls at the Recreation Center. Project #MB-034 Priority n/a Justification The current walls are original to the building. They are showing significant wear and have damage on each side. The floor seals are not working correctly, which causes a great deal of noise coming from adjoining rooms. The internal wall mechanisms are plastic and a repair company is called several times yearly to keep them functional. The walls are moved daily and are crucial to the Rec Center operations. Customers and program participants have complained about the impact on meetings and activities. Budget Impact/Other Without functioning walls, the Rec Center would no longer be able to offer larger programs and rentals for the community. Useful LifeProject Name Recreation Center Wall Replacement Category Park Type Maintenance Account #2 Account #1 400-0000-4706 Total Project Cost:$80,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 80,00080,000Maintenance 80,000 80,000Total Total2021 2022 2023 2024 2025Funding Sources 80,00080,000Capital Replacement Equipment Fund 80,000 80,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 319 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Municipal Buildings Description Expand and install fiber and equipment to all pertinent water treatment plants, wells, water towers, sanitary sewer lift stations, etc.. A full building out is expected to take 15 years. Project #MB-036 Priority n/a Justification Fast and reliable communication connectivity across the broad utility network (wells, lift stations, etc.) allows for efficient monitoring, data collection, issue detection, increased security, and strategic planning for increased operational efficiency. Budget Impact/Other Moving communications to a fiber network will save on radio bandwidth. Useful LifeProject Name Utility Infrastructure Fiber Connectivity Category Utilities Type Improvement Account #2 701-7025-4706 Account #1 700-7025-4706 Total Project Cost:$150,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 150,00030,000 30,000 30,000 30,000 30,000Improvement 30,000 30,000 30,000 30,000 30,000 150,000Total Total2021 2022 2023 2024 2025Funding Sources 75,00015,000 15,000 15,000 15,000 15,000Sewer Utility Fund 75,00015,000 15,000 15,000 15,000 15,000Water Utility Fund 30,000 30,000 30,000 30,000 30,000 150,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 320 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Municipal Buildings Description Public Works building repair items: 2021 - Replacement of 4 overhead service doors at vehicle storage; Outdoor fuel system piping retrofit 2022 - Adding a canopy at the fuel island 2023 - Fuel tank monitoring system upgrade 2025 - Salt shed canvas cover replacement Project #MB-037 Priority n/a Justification Like any other building asset, the public works building needs repair, maintenance, and updates from time to time. Budget Impact/Other Useful LifeProject Name Public Works Building Maintenance Category Public Works Type Maintenance Account #2 700-7025-4706 Account #1 400-4009-4706 Total Project Cost:$142,500 Account #4 Account #3 701-7025-4706 Total2021 2022 2023 2024 2025Expenditures 142,50040,000 60,000 17,500 25,000Maintenance 40,000 60,000 17,500 25,000 142,500Total Total2021 2022 2023 2024 2025Funding Sources 114,00032,000 48,000 14,000 20,000Capital Replacement Equipment Fund 14,2504,000 6,000 1,750 2,500Sewer Utility Fund 14,2504,000 6,000 1,750 2,500Water Utility Fund 40,000 60,000 17,500 25,000 142,500Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 321 Capital Improvement Program City of Chanhassen, MN Contact Jacob Foster 2021 2025 thru Department Municipal Buildings Description This project would provide a feasibility study for city facilities which could include some or all of the following: Facility assessments, space programming, concept planning, and cost-estimated implementation planning. Project #MB-038 Priority n/a Justification As city facilities continue to age, and the population continues to grow, there is a need for an assessment of these facilities and their ability to provide for staffing needs and service delivery. Budget Impact/Other No significant operational impact. Useful LifeProject Name City Facility Feasibility Study Category Administration Type Improvement Account #2 Account #1 300-0000-4300 Total Project Cost:$50,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 50,00050,000Study 50,000 50,000Total Total2021 2022 2023 2024 2025Funding Sources 50,00050,000Closed Bond Fund 50,000 50,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 322 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 323 Park & Trail Improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 324 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 325 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Crack seal and resurface tennis courts. 2022 - City Center Park and Lake Ann Park Project #PK&T-072 Priority n/a Justification Tennis courts offered are kept in playable condition through patching and resurfacing on a six to ten year cycle. Budget Impact/Other Maintenance and operations costs. Useful Life 25 yearsProject Name Tennis Court Refurbishment Category Park Type Improvement Account #2 Account #1 601-0000-4706 Total Project Cost:$440,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 90,00090,000Maintenance 90,000 90,000Total Prior 350,000 Total Total2021 2022 2023 2024 2025Funding Sources 90,00090,000Assessment/Revolving Assess Fund 90,000 90,000Total Prior 350,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 326 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Construction of a large picnic shelter, including modern restrooms and storage at Bandimere Community Park near the playground. Project #PK&T-123 Priority n/a Justification Bandimere Park is the City's only community park without a shelter. Lake Ann Park, Lake Susan Park and the Chanhassen Recreation Center all have picnic shelters. Budget Impact/Other An increase of $2,000 per year in operation and maintenance costs. Useful LifeProject Name Bandimere Community Park Picnic Shelter Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$640,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 640,000640,000Construction 640,000 640,000Total Total2021 2022 2023 2024 2025Funding Sources 640,000640,000Park Dedication Fund - Unfunded 640,000 640,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 327 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Construction of one tennis and four pickleball courts including lights, fencing and backboard. Project #PK&T-129 Priority n/a Justification A sport court was identified in the 2014 expansion planning work for the park. The location identified in the park plan is ideally suited to accommodate the court. Budget Impact/Other Courts will be included in the tennis court refurbishment plan that expends approximately $150,000 every six to ten years to repair the City's tennis courts. Useful LifeProject Name Bandimere Park Sport Court Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$245,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 245,000245,000Construction 245,000 245,000Total Total2021 2022 2023 2024 2025Funding Sources 245,000245,000Park Dedication Fund - Unfunded 245,000 245,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 328 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Reconstruction of the roof at the Lake Side Pavilion at Lake Ann Park. Project #PK&T-132 Priority n/a Justification The roof is 28 years old and is in need of replacement. Budget Impact/Other Maintenance costs will be reduced. Useful LifeProject Name Lake Ann Lake Side Pavilion Roof Replacement Category Park Type Maintenance Account #2 Account #1 400-0000-4702 Total Project Cost:$30,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 30,00030,000Maintenance 30,000 30,000Total Total2021 2022 2023 2024 2025Funding Sources 30,00030,000Capital Replacement Equipment Fund 30,000 30,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 329 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Installation of improved chain link dugouts, foul line fencing and backstops on ball fields 1 through 6 at the Chanhassen Recreation Center. Project #PK&T-136 Priority n/a Justification These fencing and dugout improvements will greatly enhance player and spectator safety. Budget Impact/Other Useful Life 30 YearsProject Name Recreation Center Fenced Dugouts and Backstops Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$150,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 150,000150,000Construction 150,000 150,000Total Total2021 2022 2023 2024 2025Funding Sources 150,000150,000Park Dedication Fund - Unfunded 150,000 150,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 330 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description A ten foot wide bituminous pedestrian trail located on the south side of State Highway 5, from Century Boulevard to the Minnesota Landscape Arboretum entry road. The project will also include a pedestrian underpass at State Highway 41. Carver County is the lead agency on the project. This funding allocation is the City's share of the local match for a transportation enhancement grant. Project #PK&T-138 Priority n/a Justification Completing a pedestrian/bicycle trail route to the Arboretum has been a long range goal for the City, Carver County and the Arboretum. The public will have access to the first pedestrian trail to the Arboretum from the east. Budget Impact/Other Additional trail maintenance duties will be added to the weekly park maintenance department schedule. Useful LifeProject Name Arboretum Trail and Hwy 41 Underpass Cost Share Category Park Type Improvement Account #2 Account #1 410-0000-4710 Total Project Cost:$1,681,550 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,681,5501,296,310 96,310 96,310 96,310 96,310Construction 1,296,310 96,310 96,310 96,310 96,310 1,681,550Total Total2021 2022 2023 2024 2025Funding Sources 1,681,5501,296,310 96,310 96,310 96,310 96,310Park Dedication Fund 1,296,310 96,310 96,310 96,310 96,310 1,681,550Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 331 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Replace existing park equipment that has reached its useful life expectancy. 2021 - Carver Beach Park (playground), Lake Susan Park (basketball court), Pheasant Hills Park (playground), Roundhouse Park (structure) and Stone Creek Park (playground) 2022 - North Lotus Park (hockey rink), Curry Farms Park (basketball court & trail), Powers Blvd (pipe rail fence), Rice Marsh Lake Park (backstop & ballfield benches) and Meadow Green Park (backstops & ballfield benches) 2023 - Carver Beach Playground (playground), Sugarbush Park (playground) and South Lotus Lake Park (playground) 2024 - Lake Ann Park (playground), Meadow Green Park (playground) and Lake Ann Park (batting cages) 2025 - Bandimere Park (2 playgrounds, big & small park) Project #PK&T-141 Priority n/a Justification Existing playground equipment has reached its useful life expectancy of 25 years. Budget Impact/Other Illustrative Purposes Only Useful LifeProject Name Park Equipment Replacement Category Park Type Equipment Account #2 Account #1 401-0000-4xxx Total Project Cost:$1,760,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,260,000245,000 250,000 255,000 255,000 255,000Equipment 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total Total2021 2022 2023 2024 2025Funding Sources 245,000245,000Park Replacement Fund 1,015,000250,000 255,000 255,000 255,000Park Replacement Fund - Unfunded 245,000 250,000 255,000 255,000 255,000 1,260,000Total Prior 500,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 332 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description Replace existing ballfield light fixtures with LED light fixtures and wireless control system that would allow the City to operate and schedule the system remotely. Project #PK&T-143 Priority n/a Justification Existing light fixtures and interior wiring continue to fail annually which results with lighting not working, costing the City $5,000-$10,000 annually for repairs. New light fixtures would save on energy costs, labor and annual repair expense. Budget Impact/Other Reduce repair and energy costs and increase customer experience. Useful LifeProject Name Lake Ann Ballfield LED Light Fixture Replacement Category Park Type Improvement Account #2 Account #1 410-0000-4706 Total Project Cost:$1,000,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,000,0001,000,000Improvement 1,000,000 1,000,000Total Total2021 2022 2023 2024 2025Funding Sources 1,000,0001,000,000Park Dedication Fund - Unfunded 1,000,000 1,000,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 333 Capital Improvement Program City of Chanhassen, MN Contact Jerry Ruegemer 2021 2025 thru Department Park & Trail Improvements Description The existing bituminous surface is starting to pit and deteriorate, creating a poor surface for the facility users. Project #PK&T-144 Priority n/a Justification New bituminous surface is needed to provide a safe facility for participants. Budget Impact/Other Useful LifeProject Name Skate Park Resurfacing Category Park Type Maintenance Account #2 Account #1 410-0000-4706 Total Project Cost:$75,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 75,00075,000Maintenance 75,000 75,000Total Total2021 2022 2023 2024 2025Funding Sources 75,00075,000Park Dedication Fund - Unfunded 75,000 75,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 334 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 335 Sanitary Sewer Improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 336 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 337 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report and aspects of the program are included in annual street projects. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees. Also included in this program is the private property mandatory inspection program approved in 2020. Approximately 730 homes will be inspected over a 3-year period beginning in 2021. Project #SS-012 Priority n/a Justification City staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage treatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its way into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to the City for sewage disposal and increasing the load on the City's lift stations. Budget Impact/Other The efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund for those costs. Useful Life UnassignedProject Name Inflow and Infiltration Abatement Category Utilities Type Improvement Account #2 Account #1 701-7xxx-4xxx Total Project Cost:$2,900,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,000,000200,000 200,000 200,000 200,000 200,000Maintenance 200,000 200,000 200,000 200,000 200,000 1,000,000Total Prior 1,900,000 Total Total2021 2022 2023 2024 2025Funding Sources 1,000,000200,000 200,000 200,000 200,000 200,000Sewer Utility Fund 200,000 200,000 200,000 200,000 200,000 1,000,000Total Prior 1,900,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 338 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description The sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment. The City currently maintains 32 lift stations. Many of these lift stations are high service pumps and need frequent servicing. The program will service or replace pumps, pipe gallery, and electrical components as needed. The proposed lift stations scheduled for improvements over the next 5 years are as follows: 2021 - #13 & #22 2022 - #2 2023 - #1 & #7 permanent generator 2024 - #6 (includes a permanent generator) 2025 - #20 Project #SS-017 Priority n/a Justification Reduce emergency calls and potential sewer backups. Budget Impact/Other Lift station #10 had a generator fire in May 2020. The generator was replaced via an insurance claim. Useful Life UnassignedProject Name Sanitary Sewer Lift Station Rehabilitation Program Category Utilities Type Improvement Account #2 Account #1 701-7025-4751 Total Project Cost:$1,560,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 665,000120,000 130,000 170,000 150,000 95,000Maintenance 120,000 130,000 170,000 150,000 95,000 665,000Total Prior 895,000 Total Total2021 2022 2023 2024 2025Funding Sources 665,000120,000 130,000 170,000 150,000 95,000Sewer Utility Fund 120,000 130,000 170,000 150,000 95,000 665,000Total Prior 895,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 339 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description This lift station will be located on Powers Boulevard south of TH 212 to service the future 2010 MUSA and will also be used to service the area of the City south of Pioneer Trail. The project needs to be constructed before this area starts to develop and is contingent on when that happens. Project #SS-020 Priority n/a Justification Required for future development of the 2010 and 2015 MUSA's. The cost for this improvement will be paid for by future developments with future connection fees and development assessments. Budget Impact/Other Useful LifeProject Name 2010 MUSA Sanitary Lift Station Category Utilities Type Improvement Account #2 Account #1 701-7025-4702 Total Project Cost:$1,900,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,900,0001,900,000Construction 1,900,000 1,900,000Total Total2021 2022 2023 2024 2025Funding Sources 950,000950,000Developer Assessments 950,000950,000Sewer Utility Fund 1,900,000 1,900,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 340 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description This project will help pay for trunk sewer, lift station and water main below the bluff along Flying Cloud Drive. The project primarily will help pay for lift station improvements and watermain oversizing necessary to service future development along Flying Cloud Drive. This project will be development driven and may be constructed along with a development of a standalone City project. This project has been budgeted through the utility rate study and paid for with hookup charges. Refer to SS-020 for Lift Station 32 planned for the Erhart property at Powers and 212. Project #SS-024 Priority n/a Justification To provide sewer service to the Lower Bluff Creek Sewer District. Budget Impact/Other Some pipe partially installed with Highway 101 in 2020. Useful LifeProject Name Lower Bluff Creek Trunk Utility Improvements Category Utilities Type Improvement Account #2 700-7025-4751 Account #1 701-7025-4751 Total Project Cost:$10,800,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 10,800,00010,800,000Construction 10,800,000 10,800,000Total Total2021 2022 2023 2024 2025Funding Sources 7,900,0007,900,000Developer Assessments 1,800,0001,800,000Sewer Utility Fund 1,100,0001,100,000Water Utility Fund 10,800,000 10,800,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 341 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Sanitary Sewer Improvements Description Reconstruction of sanitary sewer lift station accesses. 2022 - LS #14 is at the end of Pleasant View Way along the shore of Lotus Lake. The driveway is approximately 600 feet long. 2024 - LS#5 is at the end of Holly Lane along the shore of Christmas Lake. It serves residents of both Chanhassen and Shorewood. The driveway is approximately 350 feet long. Project #SS-027 Priority n/a Justification LS #14 - The existing driveway is grass and can only be accessed via lightweight equipment. LS #5 - The existing driveway is gravel and requires repair (re-grading to fix ruts and washouts) after nearly every medium intensity or greater rainfall. The repairs take city staff time away from their daily utility duties and the rutting of the driveway jeopardizes access to the lift station in case of emergency pumping or power supply needs. The emergency needs are typically as a result of storms and high rainfall which is also when the access could be compromised. An added benefit to the project will be to mitigate washouts of sediment into Christmas Lake and therefore providing a water quality benefit to the lake. Budget Impact/Other Useful LifeProject Name Lift Station Access Improvements Category Utilities Type Improvement Account #2 720-7025-4xxx Account #1 701-7025-4xxx Total Project Cost:$350,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 350,000150,000 200,000Improvement 150,000 200,000 350,000Total Total2021 2022 2023 2024 2025Funding Sources 25,00025,000Other Agency Contribution 200,00075,000 125,000Sewer Utility Fund 125,00075,000 50,000Surface Water Utility Fund 150,000 200,000 350,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 342 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 343 Street Improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 344 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 345 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Annual project to rehabilitate and/or reconstruct streets in the City. The 5 year Capital Pavement Management Plan identifies the planned streets for the next five years. The Plan gets updated every fall to review priorities and needs. Project #ST-012 Priority n/a Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project, scope of work and assessments. Budget Impact/Other The construction allotment revenue the City receives from MSA has been cut by 15% for 2021. No advancements are being approved by MSA until further notice. The City has an Assessment Policy, last updated in 2014, that identifies what and how much of the project is assessed to benefiting properties. Useful Life UnassignedProject Name Annual Street Improvement Program Category Streets/Highways Type Improvement Account #2 Account #1 601-6xxx-4xxx Total Project Cost:$59,152,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 26,895,0006,795,000 4,875,000 4,975,000 5,075,000 5,175,000Construction 6,795,000 4,875,000 4,975,000 5,075,000 5,175,000 26,895,000Total Prior 32,257,000 Total Total2021 2022 2023 2024 2025Funding Sources 19,000,0003,600,000 3,700,000 3,800,000 3,900,000 4,000,000Assessment/Revolving Assess Fund 975,000975,000MSA 1,320,000420,000 225,000 225,000 225,000 225,000Sewer Utility Fund 2,500,000500,000 500,000 500,000 500,000 500,000Surface Water Utility Fund 3,100,0001,300,000 450,000 450,000 450,000 450,000Water Utility Fund 6,795,000 4,875,000 4,975,000 5,075,000 5,175,000 26,895,000Total Prior 32,257,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 346 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description This program includes annual pavement maintenance activities such as crack sealing, seal-coating, pothole patching, replacement of curb and gutter and sidewalk repairs for City streets. Also included in this project are trails and City parking lot rehabilitations. Seal-coat projects will be determined annually based on the pavement condition index as generated by the pavement management program. The street department uses this funding source to pay for bituminous material for annual street patching. Project #ST-018 Priority n/a Justification This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures. Budget Impact/Other Useful Life 7-10 yearsProject Name Pavement Management Program Category Streets/Highways Type Maintenance Account #2 Account #1 420-0000-4751 Total Project Cost:$5,784,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,765,000353,000 353,000 353,000 353,000 353,000Maintenance 353,000 353,000 353,000 353,000 353,000 1,765,000Total Prior 4,019,000 Total Total2021 2022 2023 2024 2025Funding Sources 1,765,000353,000 353,000 353,000 353,000 353,000Tax Levy 353,000 353,000 353,000 353,000 353,000 1,765,000Total Prior 4,019,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 347 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description This project will reconstruct TH 101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). This is the last section of TH 101 that needs improvements from TH 5 into the City of Shakopee. The improvements are proposed to improve safety, mobility and to plan for future growth in the region. The project is consistent with the 2007 TH 101 corridor scoping study. State and Carver County funds will be used to pay for most of the improvements. The City contribution to the project is anticipated to help pay for some environmental work, watermain improvements, corridor landscaping, trails and storm sewer improvements. The project started construction in 2020 and is expected to be complete by fall of 2021. Project #ST-032 Priority n/a Justification To improve safety and mobility on TH 101. The project also plans for growth in the region. Budget Impact/Other The City is responsible for the future maintenance of the City utilities and trail, not including the HCRRA trail. The street lighting installed by this project will be the responsibility of MVEC. Useful LifeProject Name TH101 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61)Category Streets/Highways Type Improvement Account #2 605-6503-4xxx Account #1 605-6502-4xxx Total Project Cost:$38,710,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 16,000,00016,000,000Construction 16,000,000 16,000,000Total Prior 22,710,000 Total Total2021 2022 2023 2024 2025Funding Sources 15,000,00015,000,000Other Agency Contribution 500,000500,000Sewer Utility Fund 500,000500,000Water Utility Fund 16,000,000 16,000,000Total Prior 22,710,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 348 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description This project will upgrade Lyman Blvd to current design standards. The project will construct three round-a-bouts at the TH 41, Peavey Road and Norex Drive intersections. Project #ST-038 Priority n/a Justification To improve safety and mobility along the corridor and to replace the deficient pavement section. Budget Impact/Other Only a portion of the project is MSA eligible. The City entered into a JPA with the County outlining the cost share responsibilities. Useful Life 50 YearsProject Name MSA-Lyman Blvd Improvements (Galpin Blvd to TH 41)Category Streets/Highways Type Improvement Account #2 Account #1 603-6303-4xxx Total Project Cost:$11,150,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 11,150,00010,462,000 172,000 172,000 172,000 172,000Construction 10,462,000 172,000 172,000 172,000 172,000 11,150,000Total Total2021 2022 2023 2024 2025Funding Sources 1,331,0001,331,000Assessment/Revolving Assess Fund 860,000172,000 172,000 172,000 172,000 172,000MSA 8,959,0008,959,000Other Agency Contribution 10,462,000 172,000 172,000 172,000 172,000 11,150,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 349 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description The project will reconstruct Galpin Blvd from 78th Street north to the City limits. The street is proposed to have geometric improvements made to conform to current design standards and urbanized to have concrete curb and gutter. Turn lanes will be constructed and trail improvements made. This section of Galpin Blvd is on Carver County's turnback list for roadways to be jurisdictionally transferred to the local agency. Once Galpin Blvd is reconstructed the City would be responsible for operations and future maintenance. Project #ST-040 Priority n/a Justification The pavement of Galpin Blvd has reached its life expectancy. The roadway at this time should be reconstructed and designed to current standards. The project is also planned for growth in the area. Budget Impact/Other The project will require the City to have operational and maintenance over this section of Galpin Blvd. Useful LifeProject Name MSA-Galpin Blvd Imp (Hwy 5 N to City limits)Category Streets/Highways Type Improvement Account #2 Account #1 601-6040-4751 Total Project Cost:$10,840,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 10,750,00010,750,000Construction 10,750,000 10,750,000Total Prior 90,000 Total Total2021 2022 2023 2024 2025Funding Sources 3,000,0003,000,000MSA 7,000,0007,000,000Other Agency Contribution 250,000250,000Sewer Utility Fund 500,000500,000Water Utility Fund 10,750,000 10,750,000Total Prior 90,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 350 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description The State of Minnesota is planning to resurface TH 41. In conjunction with the roadway project, the signal at 82nd Street will be replaced. The City is responsible for the eastern leg of the signal. Project #ST-042 Priority n/a Justification Budget Impact/Other Useful LifeProject Name MSA-TH 41 and 82nd Street Signal Category Streets/Highways Type Maintenance Account #2 Account #1 420-4xxx-4xxx Total Project Cost:$160,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 160,000160,000Maintenance 160,000 160,000Total Total2021 2022 2023 2024 2025Funding Sources 160,000160,000MSA 160,000 160,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 351 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description The City owns 6 traffic signals in the downtown area along West 78th Street. This project will replace the signal controllers for the downtown signals. The controllers are 26 years old and have reached their life expectancy. The new controllers are more technically capable and allow for better pedestrian crossing options. Project #ST-043 Priority n/a Justification To improve traffic flow and enhance pedestrian crossing timing. Budget Impact/Other Useful LifeProject Name Downtown Signal Controller Replacement Category Streets/Highways Type Improvement Account #2 Account #1 601-0000-4706 Total Project Cost:$160,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 160,00080,000 40,000 40,000Improvement 80,000 40,000 40,000 160,000Total Total2021 2022 2023 2024 2025Funding Sources 160,00080,000 40,000 40,000Assessment/Revolving Assess Fund 80,000 40,000 40,000 160,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 352 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Maintenance, rehabilitation, and/or reconstruction of local streets that are identified as part of the Municipal State Aid (MSA) system. These projects are programmed based on available funding and need, and then identified on the City's 5-year Capital Pavement Management Plan which gets updated annually. Funding from MSA can also be used for the City's share of County of MnDOT projects. Project #ST-045 Priority n/a Justification Roads deteriorate over time. The City performs preventative maintenance on roads to extend their useful life. Eventually all roads will need to be reconstructed once maintenance and/or rehabilitation techniques are not feasible. The City receives annual funding from MnDOT for State Aid roads. The funding comes in both a construction allotment and a maintenance amount. If there is a need greater than the funding, MSA does allow for advancing funds from future years funding, but requires special approval. Budget Impact/Other The 2021 MSA funding is being used for the Minnewashta Parkway project which is listed as part of CIP ST-012. Useful LifeProject Name MSA Roadway Improvements - Lake Lucy Road Category Streets/Highways Type Improvement Account #2 Account #1 420-4xxx-4xxx Total Project Cost:$1,390,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,390,0001,390,000Construction 1,390,000 1,390,000Total Total2021 2022 2023 2024 2025Funding Sources 1,200,0001,200,000MSA 35,00035,000Sewer Utility Fund 35,00035,000Surface Water Utility Fund 120,000120,000Water Utility Fund 1,390,000 1,390,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 353 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Maintenance and repair of City owned bridges. Every 2 years we have our bridges inspected which results in recommendations for repair work. No major repairs are currently identified for any of the bridges. Project #ST-046 Priority n/a Justification The City owns 7 bridges as of 2020, and 2 more will be added once the Hwy 101 project is completed. The City must maintain the structural integrity of the bridges to ensure public safety. Bridges include storm sewer culverts larger than 96" and pedestrian/trail tunnels. Budget Impact/Other Useful LifeProject Name Bridge Maintenance Category Streets/Highways Type Maintenance Account #2 Account #1 420-0000-4xxx Total Project Cost:$60,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 60,00025,000 35,000Maintenance 25,000 35,000 60,000Total Total2021 2022 2023 2024 2025Funding Sources 60,00025,000 35,000Street Pavement Management 25,000 35,000 60,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 354 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Various improvements bringing our public transportation network in compliance with ADA requirements. Improvements include reconstruction pedestrian ramps, traffic signal controls, and sidewalk/trails. These improvements are for areas not already part of other CIP construction projects, and do not include private infrastructure. The City completed an ADA Transition Plan in August 2018 that outlines our current transportation system and the needed improvements. This program will also be used for filling the inspection gaps and for Transition Plan updates. There are various outside agencies that have competitive Grant opportunities that can be pursued as a way to supplement the funding. Project #ST-047 Priority n/a Justification The City is mandated to be in compliance with the American's with Disabilities Act (ADA), but there is no timeframe in which to complete all of the needed improvements as long as the City has developed a Transition Plan. The Transition Plan indicated the total need of about $3.2M, and that the City set a goal of 50% compliance in 20-years. Budget Impact/Other Useful LifeProject Name ADA Transition Plan Improvements Category Streets/Highways Type Improvement Account #2 Account #1 420-0000-4xxx Total Project Cost:$200,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 200,00040,000 40,000 40,000 40,000 40,000Improvement 40,000 40,000 40,000 40,000 40,000 200,000Total Total2021 2022 2023 2024 2025Funding Sources 200,00040,000 40,000 40,000 40,000 40,000Street Pavement Management 40,000 40,000 40,000 40,000 40,000 200,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 355 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Street Improvements Description Maintenance, rehabilitation, and/or reconstruction of local streets that are identified as part of the Municipal State Aid (MSA) system. These projects are programmed based on available funding and need, and then identified on the City's 5-year Capital Pavement Management Plan which gets updated annually. Funding from MSA can also be used for the City's share of County of MnDOT projects. Project #ST-048 Priority n/a Justification Roads deteriorate over time. The City performs preventative maintenance on roads to extend their useful life. Eventually all roads will need to be reconstructed once maintenance and/or rehabilitation techniques are not feasible. The City receives annual funding from MnDOT for State Aid roads. The funding comes in both a construction allotment and a maintenance allotment. If there is a need greater than the funding, MSA does allow for advancing funds from future year funding, but requires special approval. Budget Impact/Other The overall project cost is estimated at $3.2M, with $2.1M paid by TIF assessment. Useful LifeProject Name MSA Roadway Improvements - Market Blvd Category Streets/Highways Type Improvement Account #2 Account #1 420-4xxx-4xxx Total Project Cost:$1,100,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,100,0001,100,000Improvement 1,100,000 1,100,000Total Total2021 2022 2023 2024 2025Funding Sources 910,000910,000MSA 35,00035,000Sewer Utility Fund 35,00035,000Surface Water Utility Fund 120,000120,000Water Utility Fund 1,100,000 1,100,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 356 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 357 Surface Water Management Improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 358 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 359 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description This program will provide inspection and cleaning of City stormwater ponds. This work may include sediment removal, placement of blanket, rip-rap or other erosion control BMP's, vegetation management and assessment, repair and replacement of inlet and outlet structures. Project #SWMP-032 Priority n/a Justification There are approximately 300 stormwater ponds in the City of Chanhassen, all requiring regular maintenance to assure they function to National Urban Runoff Program recommendations. This measure has also been identified in Chanhassen's National Pollution Discharge Elimination Municipal Separate Storm Sewer System (MS4) permit. The project will also minimize flooding potential. Budget Impact/Other Public works streets staff often do minor stormwater pond maintenance. Useful LifeProject Name Stormwater Pond Improvements Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$4,070,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 3,250,000650,000 650,000 650,000 650,000 650,000Maintenance 650,000 650,000 650,000 650,000 650,000 3,250,000Total Prior 820,000 Total Total2021 2022 2023 2024 2025Funding Sources 3,250,000650,000 650,000 650,000 650,000 650,000Surface Water Utility Fund 650,000 650,000 650,000 650,000 650,000 3,250,000Total Prior 820,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 360 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description This project is an annual maintenance budget used to maintain or replace failing or deficient public storm water infrastructure. In some instances public works staff can complete the work in house and pay for materials out of this fund. Other times a contractor may be needed to complete the work. Project #SWMP-045 Priority n/a Justification Every year the City replaces culverts, storm water structures and pipe throughout the City that have failed. These replacements are unforeseen and are typically noticed only after they have failed. Often these failures result in public safety issues or pose a potential threat to private property or other City infrastructure. Budget Impact/Other These activities will likely involve the utilization of public works labor. Useful LifeProject Name Storm Water Infrastructure Maintenance/Replacement Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$600,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 250,00050,000 50,000 50,000 50,000 50,000Construction 50,000 50,000 50,000 50,000 50,000 250,000Total Prior 350,000 Total Total2021 2022 2023 2024 2025Funding Sources 250,00050,000 50,000 50,000 50,000 50,000Surface Water Utility Fund 50,000 50,000 50,000 50,000 50,000 250,000Total Prior 350,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 361 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description Stabilization of deeply incised outfalls and channels draining to Lotus Lake. Project #SWMP-046 Priority n/a Justification This work was identified in the 2007 feasibility study and in the 2015 RPBCWD gully inventory. Channels and outfalls are rapidly eroding and exhibit substantial undercutting of the embankments. This erosion is impacting property adjacent and resulting in the deposition of significant amounts of sediment into Lotus Lake. Over time, the erosion will begin to impact nearby sanitary sewer utilities. Budget Impact/Other Long term maintenance will be required including vegetation management. Useful LifeProject Name Lotus Lake Channels & Outfall Improvements Category SWMP Type Improvement Account #2 Account #1 720-7025-4751 Total Project Cost:$525,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 500,000500,000Maintenance 500,000 500,000Total Prior 25,000 Total Total2021 2022 2023 2024 2025Funding Sources 450,000450,000Other Agency Contribution 50,00050,000Surface Water Utility Fund 500,000 500,000Total Prior 25,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 362 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description Stabilization of in and near stream bank undercutting, escarpment and gully erosion. Project #SWMP-048 Priority n/a Justification As part of the approval for the Public Works Facility, Riley Creek adjacent to the facility was to be stabilized. In 2013, a visual assessment of the upper Riley Creek Corridor from Lake Ann to Lake Susan was evaluated. This assessment revealed significant in and near stream erosion issues resulting in sediment deposition into Riley Creek and, subsequently, into Lake Susan. Budget Impact/Other Useful LifeProject Name Upper Riley Creek Channel Stabilization Category SWMP Type Maintenance Account #2 Account #1 720-7025-4xxx Total Project Cost:$1,632,500 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,600,0001,600,000Maintenance 1,600,000 1,600,000Total Prior 32,500 Total Total2021 2022 2023 2024 2025Funding Sources 1,500,0001,500,000Other Agency Contribution 100,000100,000Surface Water Utility Fund 1,600,000 1,600,000Total Prior 32,500 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 363 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description In partnership with RPBCWD, this project will install an underground water quality filter system in Rice Marsh Lake Park, just upstream of the existing stormwater pond. RPBCWD is funding the design and construction, while the City will own and maintain the system. Project #SWMP-053 Priority n/a Justification Neither Rice Marsh Lake nor Lake Riley meet MPCA standards for total phosphorous, chlorophyll-a or secchi disc depth readings. This watershed contributes the largest total phosphorous load to Rice Marsh Lake at 232 lbs (or 32% of the entire watershed load to Rice Marsh Lake) and is only one of two watershed with a load greater than 100 lbs/year. This project, once complete, could reduce the load to Rice Marsh Lake by as much as 115 lbs/year (≈50%). Budget Impact/Other This filtration feature will require some annual maintenance. Useful LifeProject Name Rice Marsh Lake Water Quality Improvement Project Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$600,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 600,000600,000Construction 600,000 600,000Total Total2021 2022 2023 2024 2025Funding Sources 550,000550,000Other Agency Contribution 50,00050,000Surface Water Utility Fund 600,000 600,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 364 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description The City is considering improvements to Market Blvd in the future. The storm water pond at the northwest corner of Highway 5 and Market Blvd has been identified as a viable water reuse resource for irrigation. It is estimated that all of the City's downtown irrigation areas could be switched to the surface water source plus other private irrigation systems. A study will need to be completed to document the reuse potential of this pond. The study is proposed to be completed by RPBCWD. Project #SWMP-057 Priority n/a Justification This project will reduce the amount of potable treated water which will help postpone the potential for drilling new wells as the City grows. Water reuse is also identified as a best management strategy in the City's MS4 permit. Budget Impact/Other Some operational staff time will be expected in the spring and the fall. Useful LifeProject Name Downtown Water Reuse Project Category SWMP Type Improvement Account #2 700-7025-4xxx Account #1 720-7025-4xxx Total Project Cost:$350,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 350,000350,000Construction 350,000 350,000Total Total2021 2022 2023 2024 2025Funding Sources 250,000250,000Other Agency Contribution 50,00050,000Surface Water Utility Fund 50,00050,000Water Utility Fund 350,000 350,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 365 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description This program will be used for funding support in two (2) areas: 1. Cost share for private stormwater management improvements that support the goals of the City's Local Surface Water Management Plan (LSWMP). 2. Cost share for public project partnerships not already identified elsewhere in the CIP. Project #SWMP-059 Priority n/a Justification Unplanned opportunities present themselves from time to time that would be a benefit to the City and its' LSWMP goals. Budget Impact/Other Useful LifeProject Name Stormwater Management Partnership Program Category SWMP Type Improvement Account #2 Account #1 720-7025-4xxx Total Project Cost:$125,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 125,00025,000 25,000 25,000 25,000 25,000Improvement 25,000 25,000 25,000 25,000 25,000 125,000Total Total2021 2022 2023 2024 2025Funding Sources 125,00025,000 25,000 25,000 25,000 25,000Surface Water Utility Fund 25,000 25,000 25,000 25,000 25,000 125,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 366 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description The existing drainage channel between Powers Blvd and Christmas Lake, north of Pleasant View Road is badly incised and is contributing sediment into Christmas Lake. There is also a sanitary sewer line that has had its earthen cover reduced and there is a threat of freezing. This project would be planned as a cooperative project between the City, Minnehaha Creek Watershed District and the Christmas Lake Homeowners Association. A feasibility study would need to be prepared first, followed by agreements, design and construction. Project #SWMP-060 Priority n/a Justification This project would adhere to the goals of the Minnehaha Creek Watershed District Water Resources Management Plan and the City of Chanhassen Local Surface Water Management Plan. Budget Impact/Other Useful LifeProject Name Crane's Vineyard Channel Stabilization Category SWMP Type Maintenance Account #2 720-7025-4xxx Account #1 701-7025-4xxx Total Project Cost:$500,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 500,000500,000Construction 500,000 500,000Total Total2021 2022 2023 2024 2025Funding Sources 250,000250,000Other Agency Contribution 50,00050,000Sewer Utility Fund 200,000200,000Surface Water Utility Fund 500,000 500,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 367 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Surface Water Management Description There are two areas of Red Cedar Point neighborhood that have existing drainage issues. This project would involve minor roadway and curb improvements along with installation of stormwater treatment BMP's where stormwater currently drains directly into Lake Minnewashta. Project #SWMP-061 Priority n/a Justification This project would adhere to the goals of the City of Chanhassen Local Surface Water Management Plan and would correct ongoing maintenance issues in the area. Budget Impact/Other The street department has re-occurring maintenance issues with this area due to lack of proper drainage and maneuvering area. This project would reduce staff time needed to address these areas. Useful LifeProject Name Red Cedar Point Stormwater Improvements Category SWMP Type Maintenance Account #2 Account #1 720-7025-4xxx Total Project Cost:$103,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 103,0003,000 100,000Maintenance 3,000 100,000 103,000Total Total2021 2022 2023 2024 2025Funding Sources 103,0003,000 100,000Surface Water Utility Fund 3,000 100,000 103,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 368 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 369 Water System Improvements CITY OF CHANHASSEN 2021 ANNUAL BUDGET 370 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 371 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description This program annually inspects and performs regular maintenance of the City's wells. Well pumps are recommended to be serviced every 8 years. It is recommended that the following pumps and motors be pulled and inspected for wear: 2021 - Well #3 and Well #11 ASR 2022 - Well #10 and Well #11 ASR 2023 - Well #2 and Well #11 ASR 2024 - Well #12 2025 - Well #8 and Well #13 Project #W-032 Priority n/a Justification Performing regular maintenance will extend the life of well components, reduce emergency calls and have a more reliable water supply system. Budget Impact/Other Useful Life UnassignedProject Name Well Rehabilitation Program Category Utilities Type Improvement Account #2 Account #1 700-7025-4530 Total Project Cost:$1,110,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 446,00081,000 121,000 86,000 43,000 115,000Maintenance 81,000 121,000 86,000 43,000 115,000 446,000Total Prior 664,000 Total Total2021 2022 2023 2024 2025Funding Sources 446,00081,000 121,000 86,000 43,000 115,000Water Utility Fund 81,000 121,000 86,000 43,000 115,000 446,000Total Prior 664,000 Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 372 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description This elevated storage facility (tower) is needed to meet the peak day demand and potential emergency demand for the growth of the community. It is needed in the low zone pressure area to service the growth area south of Lyman Boulevard. The timing of the need for this tower is dependent on development. Staff plans to evaluate the need for this tower annually and adjust the construction date accordingly. Project #W-046 Priority n/a Justification To meet peak and emergency water demands for the growing community as identified in the 2008 water comprehensive plan. Budget Impact/Other Useful LifeProject Name Low Zone 1 MG Storage Tank Category Utilities Type Improvement Account #2 Account #1 700-7xxx-4751 Total Project Cost:$2,600,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 2,600,0002,600,000Construction 2,600,000 2,600,000Total Total2021 2022 2023 2024 2025Funding Sources 2,600,0002,600,000Water Utility Fund 2,600,000 2,600,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 373 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description This well is proposed to meet the water needs of the growing community. This project is needed dependent on growth, summer water usage and aquifer levels. This well would be installed in conjunction with the 1 MG low-zone storage reservoir (W-046). Project #W-059 Priority n/a Justification To meet the growing water needs of the City planned for in the 2008 water comprehensive plan. Budget Impact/Other Useful LifeProject Name Well #16 Category Utilities Type Improvement Account #2 Account #1 700-7xxx-4xxx Total Project Cost:$1,400,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,400,0001,400,000Construction 1,400,000 1,400,000Total Total2021 2022 2023 2024 2025Funding Sources 1,400,0001,400,000Water Utility Fund 1,400,000 1,400,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 374 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description The City installed a vast amount of trunk watermain starting in 1971 that serves as the main distribution network for potable water. The pipe material is mainly Cast Iron Pipe (CIP) and Ductile Iron Pipe (DIP) and has deteriorated over the last 50 years to the point that watermain breaks are becoming more common. The soils in the City are not conducive to metallic pipe materials and our new standard is plastic pipe. This program will be a strategic inspection and replacement every other year of the most vulnerable sections of large diameter trunk watermain. Project #W-065 Priority n/a Justification We must have a reliable water distribution network for our residents and fire protection. Breaks in trunk water lines create outages for many residents and jeopardizes public safety. Budget Impact/Other Proactive repair of trunk watermain will save on ongoing emergency repairs. Useful LifeProject Name Trunk Watermain Maintenance Category Utilities Type Maintenance Account #2 Account #1 700-7025-4xxx Total Project Cost:$1,075,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 1,075,00025,000 500,000 25,000 500,000 25,000Maintenance 25,000 500,000 25,000 500,000 25,000 1,075,000Total Total2021 2022 2023 2024 2025Funding Sources 1,075,00025,000 500,000 25,000 500,000 25,000Water Utility Fund 25,000 500,000 25,000 500,000 25,000 1,075,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 375 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2021 2025 thru Department Water System Improvements Description Installation of a flow meter measuring the amount of raw water coming into the East Water Treatment Plant. Project #W-066 Priority n/a Justification The City is required to annually submit a Water Conservation Report to the DNR which accounts for the volume of water pumped, treated and distributed. Without an influent meter, certain assumptions need to be made as to why the volumes from other measuring devices do not reconcile with each other. This data, once accurately measured, can be used to identify losses in the system which are of great importance to identify and repair. Budget Impact/Other The West Water Treatment Plant was constructed with an influent meter, so the same issue does not exist there. Useful LifeProject Name EWTP Influent Meter Category Utilities Type Improvement Account #2 Account #1 700-7025-4705 Total Project Cost:$40,000 Account #4 Account #3 Total2021 2022 2023 2024 2025Expenditures 40,00040,000Improvement 40,000 40,000Total Total2021 2022 2023 2024 2025Funding Sources 40,00040,000Water Utility Fund 40,000 40,000Total CITY OF CHANHASSEN 2021 ANNUAL BUDGET 376 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 377 DEBT 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 378 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%2.00%2.00%2.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Actual Projected (8,663,639)(7,448,138)(113,171)(2,105,950)(2,136,594)(1,360,783)(855,425)(1,879,635)(7,145,913)(1,648,711)(1,080,380)(1,772,297)(2,842,354)(1,918,397) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,231,246 1,867,079 0 3,636,427 0 1,000,000 1,000,000 1,000,000 1,200,000 1,600,000 5,231,246 1,867,080 0 966,645 0 0 0 0 6,200,000 0 0 0 1,700,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (749,259)(749,259)(749,259)(749,259)(749,259) (122,372)(122,372)(122,372)(122,372) 0 0 0 (146,846)(146,846) (208,032) (895,000)(1,312,500)(1,787,500)(1,983,935)(2,045,846)(2,005,367)(1,792,502)(1,575,000)(1,620,000)(1,080,000)(1,350,000)(1,395,000)(1,440,000)(2,950,000) 10,804,267 12,278,374 9,573,902 6,266,795 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 (646,435)(655,710)(2,255,018)(1,277,987)(819,480)(695,946)(560,555)(416,295)(264,931)(102,268)70,560 254,131 449,058 655,520 1,669,757 1,607,497 1,955,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 2,275,887 671,517 1,870,320 1,370,915 395,340 710,617 660,343 759,128 855,779 865,655 954,016 1,044,238 1,180,617 1,285,633 1,362,313 903,853 (5,026,479)(1,900,671)513,188 (4,182,440)(2,366,150)(2,764,262)(2,570,970)(2,801,582)(2,713,638)(3,537,680)(3,074,597)(3,836,500)(4,730,575) (1,124,585)(500,100)(921,486)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 33,528,323 34,742,933 33,858,830 32,149,803 32,040,940 32,005,337 32,203,909 32,643,394 33,244,117 34,095,865 35,210,663 36,645,411 38,380,101 40,397,935 946,659 1,078,510 1,615,463 1,050,550 1,068,950 1,098,956 1,129,820 1,161,568 1,194,226 1,227,820 1,262,377 1,297,925 1,334,493 1,372,110 2,422,935 2,569,229 2,764,818 2,952,333 3,179,921 3,407,510 3,635,099 3,862,688 4,090,276 4,317,865 4,545,454 4,773,042 5,000,631 5,228,220 3,369,594 3,647,739 4,380,281 4,002,883 4,248,871 4,506,466 4,764,919 5,024,256 5,284,502 5,545,685 5,807,830 6,070,967 6,335,124 6,600,330 12,278,374 9,573,902 7,823,529 8,173,222 6,157,807 6,031,941 5,742,139 5,886,540 5,961,568 6,375,565 6,228,569 6,864,608 7,038,685 6,601,831 8,908,780 5,926,163 3,443,248 4,170,339 1,908,935 1,525,476 977,220 862,284 677,066 829,880 420,739 793,641 703,562 1,501 12/8/2020 Page 2 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 379 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Sewer Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35%5.35% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00%4.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Actual Projected (24,082)112,682 (210,611)(1,058,450)(1,434,594)(770,229)(1,866,678)(1,302,895)(2,984,961)(809,804)(1,550,168)(974,421)(939,386)(1,550,168) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 700,000 0 1,000,000 1,000,000 550,000 700,000 1,300,000 900,000 900,000 1,500,000 0 0 0 0 0 0 0 2,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (119,334)(119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848)(120,848) (312,049)(312,049)(312,049)(312,049)(110,962) (85,660)(85,660)(85,660)(85,660) (159,084)(159,084)(159,084) (110,135)(110,135) (110,135) (60,000)(62,500)(62,500)(62,500)(125,000)(125,000)(127,500)(60,000)(65,000)(65,000)(70,000)(70,000)(70,000)(150,000) 5,031,128 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 (977,353)(1,033,595)(525,460)(850,496)(843,615)(815,493)(776,290)(732,927)(672,704)(607,182)(535,760)(457,003)(373,627)(283,095) 1,016,753 978,700 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 951,542 474,564 1,061,623 660,405 536,840 555,873 392,213 390,404 387,371 369,155 369,953 434,868 433,595 462,557 469,045 (84,082)50,182 (273,111)(420,950)(1,559,594)(895,229)(994,178)(482,229)(740,143)(727,035)(958,059)(941,396)(1,016,496)(1,016,325) (489,427)(341,504)(191,869)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 17,980,652 18,008,680 18,143,625 17,829,969 17,542,227 17,118,947 16,733,061 16,387,505 16,083,956 15,846,727 15,745,834 15,722,426 15,811,356 15,997,305 2,043,812 2,316,313 2,193,172 2,224,466 2,517,675 2,633,851 2,755,513 2,882,925 3,016,364 3,156,117 3,302,490 3,455,799 3,616,379 3,784,580 2,026,549 2,114,834 2,209,988 2,305,142 2,400,297 2,495,451 2,590,605 2,685,759 2,780,913 2,876,068 2,971,222 3,066,376 3,161,530 3,256,684 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,080,000 4,161,600 4,244,832 4,329,729 4,416,323 4,504,650 4,594,743 4,686,638 4,780,370 4,971,583 5,686,989 6,308,496 6,525,432 5,629,638 5,262,671 4,834,149 4,957,906 4,865,756 4,853,034 4,745,624 4,732,362 4,756,339 4,877,505 971,583 1,686,989 2,308,496 2,525,432 1,629,638 1,182,671 672,549 713,074 536,028 436,711 240,975 137,619 69,701 97,135 12/8/2020 Page 4 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 380 City of Chanhassen, MN Utility Rate Study 1 Rates Inflation 2 Revenue growth assumption - non-usage 3 Investment income yield 4 Expense growth - general and admin 5 Expense growth - contractual 6 Expense growth - non personnel 7 Connection fee increase 8 MCES rate increase 9 47 CIP Funding 48 Purchase of Capital Assets 49 Proceeds from internal borrowing 50 Bond Proceeds - Operating Projects 51 Bond Proceeds - Connection Projects 52 Bond P&I - Future 53 Bond P&I - Future 54 Bond P&I - Future 55 Bond P&I - Future 56 Bond P&I - Future 57 Bond P&I - Future 58 Bond P&I - Future 59 Bond P&I - Future 60 Bond P&I - Future 61 Bond P&I - Future 62 Bond P&I - Future 63 Bond Prin - Existing 64 65 Beginning Cash 66 Add net operations (line 29) 67 Add back depreciation (line 26) 68 Add net non operating (line 42) 69 Add capital and bond (lines 47-60) 70 Net change in balance sheet items 71 72 Ending Cash 73 74 Ending net assets 75 76 Target Operating Reserve 77 10% of Accumulated Depreciation 78 Target minimum working capital 79 Actual working capital-cash balance 80 Over (Under) target working capital Storm Water Fund Budget Budget 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 36.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00%6.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25%1.25% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% 2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00%2.00% ProjectedActual (55,648)(222,064)(445,010)(602,450)(1,306,569)(1,630,480)(1,962,460)(1,754,168)(1,576,685)(1,739,814)(1,809,406)(1,881,782)(1,957,054)(1,809,406) 0 0 0 0 0 0 0 0 1,351,175 0 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,200,000 1,300,000 1,300,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335)(116,335) (117,830)(117,830)(117,830)(117,830)(117,830)(117,830)(117,830) (119,334)(119,334)(119,334)(119,334)(119,334)(119,334) (120,848)(120,848)(120,848)(120,848)(120,848) (122,372)(122,372)(122,372)(160,278) (122,372)(122,372)(122,372) (146,846)(146,846) (159,084) 0 0 0 0 (115,000)(115,000)(115,000)(120,000)(125,000)(130,000)(130,000)(135,000)(140,000)(140,000) 1,380,288 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 (829,010)(818,454)(697,684)(544,171)(257,571)(195,325)(128,682)(57,359)18,944 100,549 187,793 281,038 380,665 487,082 900,209 873,535 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 918,471 649,847 775,060 406,965 196,000 220,101 254,385 250,491 261,443 264,665 295,844 365,207 371,398 407,796 419,056 (55,648)(222,064)(445,010)748,725 (1,421,569)(745,480)(1,193,795)(1,108,332)(1,055,183)(1,344,160)(1,536,125)(1,535,873)(1,662,991)(1,712,333) (786,561)(738,717)(458,629)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 15,829,446 15,786,052 16,024,686 15,676,515 15,639,045 15,698,105 15,819,914 16,023,998 16,307,607 16,704,000 17,257,000 17,909,437 18,697,898 19,604,035 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 389,674 401,075 412,811 424,894 437,334 450,140 463,325 476,898 490,872 144,975 257,860 377,164 497,823 619,847 738,319 861,716 1,010,137 1,204,327 1,040,000 1,081,600 1,124,864 1,169,859 1,216,653 534,649 658,934 789,976 922,718 1,057,180 1,188,459 1,325,040 1,487,035 1,695,199 1,259,125 1,128,485 852,598 2,171,623 1,631,055 1,863,107 1,709,591 1,723,814 1,870,711 1,841,415 1,776,761 1,811,795 1,855,736 1,968,012 219,125 46,885 (272,266)1,001,764 414,402 1,328,458 1,050,657 933,838 947,993 784,234 588,302 486,755 368,701 272,813 12/8/2020 Page 6 - Cashflow CITY OF CHANHASSEN 2021 ANNUAL BUDGET 381 FEES & CHARGES 2021 ANNUAL BUDGET CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 382 Fees & Charges The 2021 budget includes changes to some of the City’s fees and charges. The budget has been prepared with the adopted fees included in revenue projections. The fees and charges tables on the following pages include the new amounts. New fees added: Zoning Permit Fee $50.00 Technology Fee – New fee - 0.07 percent of permit valuation, on all permit types Changes to existing fees: Surface water development fees Sewer and Water development fees GIS fees Sewer and Water utility user fees Surface Water Management user fees The fees and charges adopted by the Council are in the City Code in Chapter 4 LICENSE, PERMIT, AND ADMINISTRATIVE FEES. Articles II-V list the detailed adopted fees. The tables on the following pages are excerpts from the City Code with references. ARTICLE II. - LICENSE AND OTHER BUSINESS AND PUBLIC SAFETY RELATED FEES Sec. 4-15. - Liquor license fees Sec. 4-16. - Cemetery fees ARTICLE III. - PERMIT AND ADMINISTRATIVE FEES (a) Building permit and fire prevention fees (b) Development review fee (c) Private development engineering fees (d) Park and recreation fees ARTICLE IV. - UTILITY RATES ARTICLE V. - SURFACE WATER MANAGEMENT FEES CITY OF CHANHASSEN 2021 ANNUAL BUDGET 383 ARTICLE II. - LICENSE AND OTHER BUSINESS AND PUBLIC SAFETY RELATED FEES Sec. 4-15. (a) Liquor license fees: 1. The annual license fee for an on-sale intoxicating liquor license shall be: Floor Area: Under 3,000 Sq. Ft. Floor Area: 3,000—6,000 Sq. Ft. Floor Area: Over 6,000 Sq. Ft. Restaurant $6,115.00 $ 9,609.00 $13,104.00 Exclusive liquor store 7,862.00 11,356.00 14,851.00 2. Various other license fees shall be set as follows: Microdistillery off-sale ....................................................... ................................................... $200.00 On-sale brewer taproom ................................................... ..................................................... 400.00 On-sale cocktail room ...................................................... .................................................... 400.00 Off-sale intoxicating ........................................................... .................................................... 200.00* Off-sale non-intoxicating ................................................... ....................................................... 58.00 On-sale non-intoxicating ................................................... .................................................... 410.00 Small brewer off-sale ........................................................ ..................................................... 200.00 Sunday sales .................................................................... .................................................... 200.00* Wine/beer license .............................................................. ..................................................... 410.00 *Fees that are established by state statute. 3. The fees to conduct a background investigation on liquor license applications for owners, officers or operating managers shall be as follows (per application): New establishment/new owner ........................................ .................................................. $250.00 Changes in officers or operating managers of existing license holders ................................. 100.00 This includes new applications as well as changes in officers or operating managers of existing license holders. 4. Temporary on-sale liquor licenses shall be ............................ ......................................................... 1.00 (b) Waste hauler fee (per company annually): ............. ..................................................... 300.00 (c) Peddler, solicitor or transient merchant registration fee per individual ......................... 100.00 (d) Kennel fees: ............................................................. ...................................................... 25.00 (e) Dog and cat impounding fees: 1st offense in a 12-month period ......................... ...................................................... 50.00 2nd offense in a 12-month period ........................ .................................................... 100.00 3rd offense in a 12-month period ......................... .................................................... 150.00 4th offense in a 12-month period ......................... .................................................... 200.00 5th and subsequent offenses in a 12-month period .................................................. 250.00 (f) Massage therapy business license and background investigation fee: License ................................................................. ...................................................... 50.00 Background investigation ..................................... .................................................... 250.00 (g) Fireworks license fee (annually) .............................. ..................................................... 200.00 (h) Vehicle lockout services (per incident) .................... ....................................................... 50.00 (i) Sexually oriented business license ........................... ................................................. 1,300.00 (j) Bow and arrow discharge permit ............................... ...................................................... 20.00 (k ) Shotgun discharge permit: ....................................... ....................................................... 20.00 (l) Stable permit fee ....................................................... ....................................................... 25.00 Sec. 4-16. - Cemetery fees. Cemetery fees: Resident Non-Resident Grave Fee $400.00 $600.00 Interment Fee $150.00 $150.00 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 384 ARTICLE III. - PERMIT AND ADMINISTRATIVE FEES Sec. 4-30. - Fees set. The fees and charges for the various permits required by this Code are set forth as follows: (a) Building permit and fire prevention fees: 1. Building permit fees shall be as set forth in Table 1-A. When submittal of plans is required, and the valuation is more than $3,000.00, a plan review fee equal to 65 percent of the permit fee, shall also be charged. Base minimum building valuation shall be as established by the most current version of the International Code Council Building Valuation Data. 2. Individual sewage treatment system permit fees shall be as set forth in Table 1-A. When submittal of plans is required, a plan review fee equal to 65 percent of the permit fee shall also be charged. 3. Fire suppression and fire alarm permit fees, and fees for other construction permits issued in accordance with the Minnesota State Fire Code, shall be as set forth in Table 1-A. When submittal of plans is required, a plan review fee equal to ten percent of the permit fee shall also be charged. TABLE 1-A Total Valuation Fee $1.00 to $500.00 $24.95 $501.00 to $2,000.00 $24.95 for the first $500.00 plus $3.25 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $73.50 for the first $2,000.00 plus $14.85 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $415.10 for the first $25,000.00 plus $10.70 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $682.95 for the first $50,000.00 plus $7.40 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,054.25 for the first $100,000.00 plus $5.90 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,430.65 for the first $500,000.00 plus $5.05 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,950.30 for the first $1,000,000.00 plus $3.85 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours $50.00 per hour 1 (minimum charge—two hours) 2. Reinspection fees $50.00 per hour 1 3. Inspections for which no fee is specifically indicated $50.00 per hour 1 (minimum charge - one-half hour) 4. Additional plan review required by changes, additions or revisions to plans $50.00 per hour 1 (minimum charge - one-half hour) 5. For use of outside consultants for plan checking and inspections, or both Actual costs 2 1 Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. 2 Actual costs include administrative and overhead costs. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 385 4. HVAC (heating, ventilation and air conditioning), mechanical, plumbing and gas piping permit fees shall be as set forth in Table 1-B. When submittal of plans is required, a plan review fee equal to ten percent of the permit fee shall also be charged. TABLE 1 -B Valuation Fee $0 to $1,000.00 3% of valuation, minimum $30.00 $1,001.00 to $10,000.00 $30.00 for the first $1,000.00 plus 2.25% of the valuation over $1,000.00 $10,001.00 to $50,000.00 $232.50 for the first $10,000.00 plus 1.75% of the valuation over $10,000.00 $50,001.00 and up $932.50 for the first $50,000.00 plus 1.5% of the valuation over $50,000.00 5. Industrial heating equipment permit fees shall be as set forth in Table 1-C. TABLE 1-C Valuation Fee $0 to $50,000.00 1.2% of valuation, minimum $30.00 $50,000 to $250,000.00 $600.00 for the first $50,000.00 plus .4% of the valuation over $50,000.00 $250,001.00 to $500,000.00 $1,400.00 for the first $250,000.00 plus .3% of the valuation over $250,000.00 $500,001.00 to $750,000.00 $2,150.00 for the first $500,000.00 plus .2% of the valuation over $500,000.00 $750,001.00 and up $2,650.00 for the first $750,000.00 plus .1% of the valuation over $750,000.00 6. Fees for other inspections and services shall be as set forth in Table 1-A. 7. Re-inspection fee for as-built surveys ................................................... $50.00 per re-inspection 8. Zoning Permit Fee ................................................................................................................................... $50.00 9. Technology Fee ............................................... 0.07 percent of permit valuation, on all permit types CITY OF CHANHASSEN 2021 ANNUAL BUDGET 386 (b) Development review fees: 1 Comprehensive plan amendment: Land use amendment 600.00 Minor MUSA line for failing on-site sewers 100.00 2 Conditional use permit (does not include site plan review) Single-family residence 325.00 All others 425.00 3 Grading permits: Under 50 cubic yards NA 50—1,000 cubic yards Actual cost (minimum $50.00) Over 1,000 cubic yards Processed as interim use permit 4 Interim use permit: Single-family residence 325.00 All others 425.00 5 Sign rental 200.00 6 Planned unit development/rezoning Major amendment 750.00 Minor amendment 100.00 7 Rezoning 500.00 8 Sign permit: Permanent 100.00 Temporary 35.00 Electronic Message Center 300.00 9 Sign plan review 150.00 10 Site plan review Commercial/industrial districts Plus $10.00 per 1,000 square feet of building area 500.00 Residential districts 500.00 Plus $5.00/unit Administrative 100.00 11 Subdivision: Create 3 lots or less 300.00 Create over 3 lots 600.00 Plus $15.00/lot Final plat 250.00 Metes and bounds division 300.00 Plus $50.00/lot Consolidate lots 150.00 Administrative subdivision 150.00 12 Temporary outdoor sales and events: Temporary outdoor event permit 50.00 Seasonal sales permit 50.00 Special event permit 100.00 Race addendum 50.00 13 Vacation of right-of-way / easements 300.00 14 Variance 200.00 15 Wetland alteration permit: Single-family residence 150.00 All other uses 275.00 Monumentation for all wetland buffer strip 20.00 per sign 16 Zoning appeal ..... 100.00 17 Zoning ordinance amendment 500.00 18 Filing fees/attorney costs Recording documents (per document) 50.00 Recording plats and related documents 450.00 19 Consultant fees cost will be billed to developer 20 Flood zone information and written zoning requests 25.00 21 Property owner's list Fee per property All requests must be made in writing 3.00 22 Beekeeping permit 25.00 23 Chicken permit 25.00 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 387 (c) Private development engineering fees: 1. Three hundred dollars per public street light. 2. Administration fee in conjunction with the installation of the improvements in the plat. The fee shall be calculated as follows: a) If the cost of the construction of improvements is less than $500,000.00, three percent of the construction costs; b) If the cost of the construction of improvements is between $500,000.00 and $1,000,000.00, three percent of construction costs for the first $500,000.00 and two percent of construction costs over $500,000.00; c) If the cost of the construction of improvements is over $1,000,000.00, 2½ percent of construction costs for the first $1,000,000.00 and 1½ percent of construction costs over $1,000,000.00. 3. Surface water development fees: Development Type Per Acre Fee Parks/Open Space $4,920.00 Single-Family Residential $8,660.00 Medium Density Residential $10,390.00 Townhouse/Apartment Complex/High Density Residential $15,560.00 Industrial $22,450.00 Commercial $32,800.00 Fees are based on the developable land. Undeveloped areas such as wetlands and buffers placed into an outlot, public parks, and public right-of-way are exempt from these fees. 4. Park fees (varies with land use)—100 percent of the fees are paid at time of final plat. Park dedication fees: Single-family $5,800.00/dwelling Duplex $5,000.00/dwelling Multifamily/apartment units $3,800.00/dwelling Commercial/industrial $12,500.00/acre Continuing care retirement facility $500.00/bed 5. Sewer and water fees. Residential development: Shall pay a portion of the sewer and water hook-up fees (area trunk fees) at the time of final subdivision approval: $691.00/unit (sewer) and $2,476.00/unit (water). The remainder of the sewer and water hook- up fees shall be collected with the building permit at the rate in effect at that time. Parcels previously assessed trunk hook-up fees are exempt. Residential trunk hook-up fees are based per unit. Sanitary Sewer $1,611.00/unit, or $2,302.00/unit if a portion of the sewer hook-up fee was not paid at the time of final subdivision approval—(Lake Ann Interceptor—$1,971.00/unit and subtrunk $2,068.00/unit)* Water $5,582.00/unit, or $7,974.00 if a portion of the water hook-up fee was not paid at the time of final subdivision approval SAC As established by the Metropolitan Council and $75.00 city SAC surcharge * Parcels within the Lake Ann Sewer District will be subject to the Lake Ann Trunk sewer fees in addition to the sewer trunk hook-up fees. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 388 Commercial, industrial and institutional development: Sewer and water trunk hook-up fees (area trunk fees). Fee is paid at the time of building permit. Parcels previously assessed trunk hook-up fees are exempt. Trunk hook-up fees are based on the number of sanitary access charge (SAC) units assigned by Metropolitan Council for office or industrial/commercial buildings. Sanitary Sewer $2,302.00/unit—(Lake Ann Interceptor—$1,971.00/unit and subtrunk $2,068.00/unit)* Water $8253.00/unit SAC As established by the Metropolitan Council and $75.00 city SAC surcharge * Parcels within the Lake Ann Sewer District will be subject to the Lake Ann Trunk sewer fees in addition to the sewer trunk hook-up fees. All development: Lateral connection charges: If the lot or tract of land, or portion thereof, to be served by a lateral connection that has not been assessed for the cost of construction, then the applicant shall pay the following lateral connection: Sewer lateral connection charge ........................................................................................ $7,710.00 Water lateral connection .................................................................................................. 10,185.00 6. Site inspection for private developments—The city hires consultant inspectors at an average of 20 hours/week at $80.00 per hour. This is over and above what the developer is required to provide per development contract. 7. G.I.S fees .................................................................................................. $100.00/plat, $30.00/parcel CITY OF CHANHASSEN 2021 ANNUAL BUDGET 389 (d) Park and recreation fees: 1. Group picnic reservation fees: Lake Susan Shelter Lake Ann Lakeside Pavilion or Al Klingelhutz Memorial Pavilion Shelter Monday— Thursday Friday— Sunday Resident - groups less than 100 $100.00 $125.00 Resident - groups of 100 or more $150.00 $175.00 Nonresident - groups less than 100 $200.00 $250.00 Nonresident - groups of 100 or more $300.00 $350.00 District 112/276 $45.00 $50.00 All other school districts $100.00 $150.00 2. Recreation center fees: Daily Fee Resident Daily Fee $3.00 Nonresident Daily Fee $3.50 Senior Resident Fee $2.75 Senior Nonresident $3.25 Punch Cards 10 Punch Card Resident $30.00 10 Punch Card Nonresident $35.00 10 Punch Senior Resident $27.50 10 Punch Senior Nonresident $32.50 20 Punch Resident $55.00 20 Punch Nonresident $66.00 20 Punch Senior Resident $50.00 20 Punch Senior Nonresident $61.00 40 Punch Resident $106.00 40 Punch Nonresident $129.00 40 Punch Senior Resident $94.00 40 Punch Senior Nonresident $117.00 Facility Rate/Hour Resident Nonresident Gym $40.00 $50.00 Community Room with Kitchen $15.00 $20.00 Community Room with Carpet $15.00 $20.00 Conference Room $15.00 $20.00 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 390 ARTICLE IV. - UTILITY RATES Sec. 4-45. - Water and sewage rates. Utility rates are established for each 1,000 gallons of usage: Water Fixed charge (minimum water charge per quarter) $15.06 per quarter 0 to 15,000 gallons per quarter $2.20 per 1,000 gallons 15,001 to 30,000 gallons per quarter $3.40 per 1,000 gallons 30,001 to 60,000 gallons per quarter $4.04 per 1,000 gallons 60,001 to 90,000 gallons per quarter $4.50 per 1,000 gallons 90,001+ gallons per quarter (irrigation and residential only) $5.50 per 1,000 gallons Multi-family properties—uniform water rate $2.92 per 1,000 gallons Bulk sales to contractors, landscapers, etc. at city fill stations or other designated locations $7.47 per 1,000 gallons Sewage: Residential based on winter quarter usage $5.67 per 1,000 gallons Commercial based on actual quarterly usage $5.67 per 1,000 gallons Minimum sewage charge per quarter (for amounts up to 6,000 gallons per quarter) $34.86 per quarter ARTICLE V. - SURFACE WATER MANAGEMENT FEES Sec. 4-50. - Fees set. Surface water management fees: Classification Land Use Utility Factor 1 Single-family and rural residential Not Applicable 2 Agricultural Not Applicable 3 Undeveloped Not Applicable 4 Medium density residential 2.22 5 High density residential, industrial, office, institutions (churches, schools, government buildings, hospitals) 3.30 6 Business/commercial 4.23 7 Parks, cemeteries, golf courses, arboretum 0.46 8 Parking lots as a principal use 6.14 The surface water management fee for each tax parcel classified 1, 2 and 3 shall be $21.24 per quarter. The surface water management fee for each tax parcel classified 4 through 8 shall be calculated for each quarter as follows: $41.40 multiplied by the utility factor multiplied by the acreage of the parcel. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 391 FINANCIAL POLICIES FINANCIAL SUSTAINABILITY AND RESILIENCY Draft for Review and Discussion CITY OF CHANHASSEN, MN CITY OF CHANHASSEN 2021 ANNUAL BUDGET 392 This page intentionally left blank. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 393 CITY OF CHANHASSEN, MN FINANCIAL POLICIES FINANCIAL SUSTAINABILITY AND RESILIENCY PURPOSE: The purpose of this policy is to establish strategic financial sustainability and resiliency principles for the City of Chanhassen, which may be used when developing the annual budget, long-term financial plans, and when making critical financial, economic development and community development decisions. DEFINITION: Financial sustainability is defined as the process that establishes a long-term vision, builds trust and cooperation through planning and transparency, sets rules, is fair, and establishes outcomes to monitor Chanhassen’s progress in achieving the principles. It considers the risks, obligations and opportunities of Council’s critical decisions on the community, including the people, the environment and financial position of the City. Financial resiliency is defined as the ability to maintain ongoing financial health when facing serious external challenges, including but not limited to economic adjustments, natural disasters and important policy changes by other levels of government. OBJECTIVES: Financial sustainability is achieved when service and infrastructure levels and standards are delivered according to a Council adopted Long-Term Financial Plan without the need to significantly increase user rates or taxes or significantly reduce services or to issue debt in excess of the City’s Debt Policy. Long-term financial sustainability is important if the Council is to deliver the services and programs expected by the community. It is also important that community assets are maintained so that an unfunded liability does not build up and become a burden for future taxpayers and/or ratepayers. Responsible long-term financial sustainability ensures: • Consistent delivery of essential community services and the efficient development of infrastructure • Public resources and costs distributed fairly between current and future ratepayers and taxpayers, • A balanced budget with respect for limited resources • Predictability and stability provided by a comprehensive long-term financial plan and annual budget • Funding for the maintenance and replacement of assets • A strong level of credit quality in compliance with the Debt Policy • Sufficient reserves are available to address emergencies (i.e. natural disasters, etc.) CITY OF CHANHASSEN 2021 ANNUAL BUDGET 394 IMPLEMENTATION: This City has a number of financial operating practices which have guided financial and operational decision-making. This document seeks to document those operating standards and policies currently in place into a complete and concise set of financial policies to be used to guide decision-making by management and Council. Staff will suggest areas to expand and update the policies to include concepts of financial sustainability and resiliency as overall goals for Council’s consideration during the 2022 budget preparation. The following policies will be addressed within this document. These policies are designed to be high-level and concise guidance. Some areas will refer to more detailed operating policies maintained separately. 1. Accounting, Auditing and Financial Reporting 2. Budgetary Control 3. Revenue Management 4. Fund balance reserves 5. Cash and Investments 6. Capital Assets 7. Debt Management and continuing disclosure procedures 8. Risk Management 9. Procurement and Accounts Payable 10. Public Purpose Expenditures 11. Information Security The City will use these policies in coordination with the development of the City’s strategic plan and with the other City plans. Staff will review for consistency with the other City plans as they are updated. • Comprehensive Land Use Plan • Infrastructure Plans (Water, Sanitary Sewer, Surface water, Natural Resources, Parks, etc) • Economic Development Plan Council will annually review and affirm the financial sustainability principles to be included in the annual budget ensuring strategic financial sustainability, resiliency and long-term financial viability for the City of Chanhassen. Policy Exceptions and Amendments In the event that the Policy principles cannot be achieved within the parameters provided, the City Council will discuss and take affirmative action to note the exception or deviation and identify a corrective action plan within an agreed upon period of time. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 395 Placeholder for Financial Policies CITY OF CHANHASSEN 2021 ANNUAL BUDGET 396 GLOSSARY OF TERMS Ad Valorem Tax - A tax based on value, such as property taxes. Advisory Board or Commission - The City’s boards and commissions advise the City Council on various projects and topics of a specific subject. Appropriation - City Council authorization permitting the City to incur obligations and expend resources during the fiscal year. Assessed Valuation – Estimated market value of the property determined by the County assessor annually. The assessed valuation is used to calculate the tax capacity which is used to calculate the property tax. Audit - An annual third party review of financial operations and procedures required by State Statute. Balanced Budget - A budget in which the sources of funds (revenues) is equal to the uses of funds (expenditures). Basis of Accounting - The technical term that describes the criteria governing the timing of the recognition of transactions and events. Accrual Accounting - The basis of accounting that recognizes revenues as they are earned (whether cash is received at the same time or not) and records expenses when goods and services have been received (whether cash is paid at the time or not). Modified Accrual Basis of Accounting - The basis of accounting that recognizes increases and decreases in financial resources only to the extent that they reflect near-term inflows or outflows of cash. Revenues are recognized to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with expendable available financial resources. Bonds - A written promise to pay a sum of money (called the principal or face value) at specified dates, including interest at a designated time. Bonds are typically long-term debt. General Obligation Bonds (GO Bonds) - Bonds that are backed by the full faith and credit of the City. Lease Revenue Bonds - Bonds funded by annual lease payments Revenue Bonds - Bonds funded by certain revenues such as utility revenues Bond Proceeds - The cash received from sale of bonds. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 397 Bonded Debt - The portion of City debt represented by outstanding bonds. Budget - A financial operations plan of proposed expenditures for a given period of time and the proposed revenues to finance them. Proposed expenditures must equal proposed revenues. Adopted Budget - The financial plan of revenues and expenditures for the fiscal year as adopted by the City Council. Budget Amendment - A change to the budget approved by the City Council. Budget Basis - The basis of accounting used to estimate financing sources and uses in the budget. General Governmental fund are prepared on a modified accrual basis. Enterprise fund budgets are prepared on an accrual basis but include both an estimate of depreciation and a budget for capital purchases. This provides budgetary control on available funds. Budgetary Control Level– budgetary control level is the legal level at which funds are authorized by the City Council. For the City, the budgetary level of control is at the fund level. Management may authorize changes to budgets between departments within a fund. Changes of budgets between funds require a Council approved budget amendment. Budget Message - A general discussion of the budget presented in writing as a part of the budget document. The budget message explains principal budget issues and trends. Capital Assets - Long-term tangible assets such as building, land, and equipment; sometimes referred to as fixed assets Capital Improvement - Expenditures related to the acquisition, expansion or rehabilitation of an element of the government’s physical plant; sometimes referred to as infrastructure. Capital Improvement Plan (CIP) - A plan for capital projects each year for the next five years and the estimated resources to finance the projected expenditures. Capital Outlay - Expenditures resulting from the acquisition of capital assets, defined as assets with an initial cost of more than $10,000 and an estimated useful life of more than three years. Carry Forward - An unspent item that is was in the previous year’s budget that the City Council has approved to be spent in the current year. City Council - The elected officials of the City of Chanhassen consisting of a mayor and four council members. All City of Chanhassen elected officials serve the community at-large. Component Unit - A legally separate organization for which the elected officials of a primary government are financially accountable. Comprehensive Annual Financial Report (CAFR) - The official annual report of a government which includes combined financial statements, supporting schedules, supplementary information, extensive introductory information, and a statistical section. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 398 Contingency - An amount budgeted for possible unexpected expenses. Current Expenses - The portion of the budget relating to general operations (supplies, maintenance, utilities, etc) excluding employee salaries and benefits. Current Service Level - The services provided by the City at the current quantity and quality. Debt - An obligation resulting from the borrowing of money or the purchase of goods or services. Debt Service - Payment of principal and interest on debt obligations from the issuance of bonds. Deficit – May be used to describe a negative net result in the income statement when expenditures exceed revenues or the net negative fund balance on the balance sheet when liabilities exceed assets. Delinquent Taxes - Taxes not paid in the year in which they were due. Depreciation – An allocation of the cost of a capital asset over its useful life. Under governmental accounting standards, the City uses depreciation in the enterprise funds, but not in the fund statements of the governmental funds. Economic Development Authority (EDA) - A legally separate government unit governed by a five- member council composed of the City Council. The Chanhassen EDA is a component unit of the City of Chanhassen. The EDA’s activity provides support to promote economic development within Chanhassen. Employee Benefits - The costs incurred by the employer for employer payroll taxes, pension contributions, employee insurance, workers comp, etc. Employee Services – expenses for employee salaries and related fringe benefits. Encumbrance - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expenditures - Disbursements for operating costs, debt service, capital outlay. Fiscal Disparities - A Minnesota law enacted in 1971 requiring all communities in the seven-county metropolitan area to contribute 40 percent of the growth in their commercial/ industrial tax base (from 1971) to a regional tax sharing pool which is then redistributed. Redistribution is based on population and the market value of all property relative to the metro average. Chanhassen contributes more to the pool than it receives back in the redistribution. Fiscal Year - The twelve month period to which the annual budget applies and at the end of which the City determines its financial position. The City’s fiscal year is January 1 to December 31. Five Year Financial Plan - A five-year financial plan is prepared for each of the City’s funds. The plans consist of 2 years of historical information, the current year’s budget compared to estimated actual, the current budget which is adopted by the City Council and projections of the next four years based on current service levels and estimated changes in revenues and expenditures. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 399 Franchise Fee - A fee or tax charged by a governmental unit to a private business for the privileges of using a public right-of-way to generate revenue through its operations. The City collect franchise fees on cable providers and utility (gas & electric) providers. Franchise fees are passed on by providers to the users and is specifically identified on user bills. Full-time Equivalent (FTE) - Represents the equivalent of one employee working full-time. Fund - A set of accounts with a balance sheet (assets, liabilities, and equity) and revenues and expenses to record financial results for a specific activity or objective. Governmental Funds - A classification of funds that is typically used to account for tax-supported (governmental) activities. Included in this classification: General Fund - Used to account for all general operations of the City necessary to provide basic governmental services. Special Revenue Funds - Used to account for revenue restricted or committed for expenditures of a designated purpose. Capital Project Funds - Used to account for financial resources for the acquisition or construction of major capital facilities. Debt Service Funds - Used to account for the payment of principal and interest on debt of the City. Proprietary Funds - A classification of funds used to account for a government’s business-type activities supported, at least in part, by fees or charges. Included in this classification: Enterprise Funds - Used to account for the financing of services primarily through user fees. (City enterprise funds are water, sewer and storm water management). Internal Service Funds - A fund established to report activities that provides goods or services to other funds, departments, or agencies of the primary government and its component units, or to other governments, on a cost- reimbursement basis. Fiduciary Funds - Used to account for resources held by the government as a trustee or agent for parties outside the government and that cannot be used to support the government’s own programs. The City does not have any fiduciary funds at this time. Fund Balance - The difference between fund assets and fund liabilities. The fund balance can be used as a revenue source by decreasing an existing positive balance. General Operating Budget - The part of the operating budget which includes the general, special revenue and capital funds (excludes the enterprise funds). CITY OF CHANHASSEN 2021 ANNUAL BUDGET 400 Generally Accepted Accounting Principles (GAAP) - Uniform minimum standards and guidelines for financial accounting and reporting. The primary authoritative body on the application of GAAP to state and local governments is the Governmental Accounting Standards Board (GASB). Geographical Information System (GIS) - A framework for gathering, managing, and analyzing data based on geography. Location and information visualizations provide insights for decision-making and communication of complex information. Government Finance Officers Association (GFOA) - The national professional association of state and local finance officers dedicated to the professional management of governmental financial resources. The association provides financial policies, best practices, training, leadership, and reporting standards. The GFOA also administers award programs for excellence in financial reporting and distinguished budgeting. Governmental Accounting Standards Board (GASB) - The highest source of accounting and financial reporting guidance to state and local governments. Grant - A contribution of cash or other assets from a government or other organization for a specified purpose, activity, or facility. Infrastructure - Immovable assets such as roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems that are of value only to the City. Interfund Transfer – A transfer of available funds from one fund to another fund. Transfers are approved by the City Council in the annual budget or as a budget amendment. Intergovernmental Revenue - Revenues from other governments in the form of grants, entitlements, shared revenues, or payments in lieu of taxes. KFS – Key Financial Strategies KFS Cities –KFS (Key Financial Strategies) compare a variety of data to other cities which have been identified as having comparable situations and features to the City of Chanhassen based on population, tax base, and location. League of Minnesota Cities (LMC) – the LMC is a membership organization dedicated to promoting excellence in local government. The LMC serves its member cities through advocacy, education and training, policy development, risk management, and other services. Levy - The total amount of taxes or special assessments imposed by the City. Local Government Aid (LGA) – A state government revenue sharing program for eligible cities by the State of Minnesota. The formula includes factors such as population, population change, and the share of households built before 1940. The City of Chanhassen does not receive LGA. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 401 Local tax rate - The rate used to compute taxes for each parcel of property. Local tax rate is calculated by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the total taxable tax capacity. Market Value / Taxable Market Value - An assessor’s estimate of what property would be worth on the open market if sold. In Minnesota there is a one year delay between the time a property is valued and the payment of taxes based on that value. The market value is set on January 2 of the year before taxes are payable. Taxable market value is the market value less any exclusions. Market Value Homestead Exclusion (MVHE) – for homes valued below $413,800 eligible homesteads pay property taxes on only a portion of the value of their homes. The maximum exclusion, 40% of value, occurs at home value of $76,000 and phases out until the home value reaches $413,800. Max Tax - State law requires the City Council in September of each year to adopt a maximum amount that the property tax levy will not exceed. Property owners will receive a proposed property tax statement in November using this max tax. The final tax levy is adopted in December. Metropolitan Council Environmental Services (MCES) - The MCES is a division of the Metropolitan Council, a regional planning agency that serves the Twin Cities seven-county metropolitan area. The MCES provides the City with wastewater treatment services. Net Assets - The difference between assets and liabilities in the government-wide statement of net assets. Operating Budget / Total Budget- The annual financial plan for funding the costs of providing services and programs. The total budget also includes all sources and uses of funds including capital and debt. The budget as submitted by the City Manager for the City Council’s consideration. Program - An activity or operation created to achieve a specific purpose or objective. Reserves - Funds set aside for unanticipated expenditures or unforeseen emergencies, as well as to have adequate working capital for current operating needs to avoid short-term borrowing. Residential Equivalency Unit (REU) - Standardized unit of measurement used in billing storm water utility fees to property owners. Revenue - Funds collected as income to offset operational expenses including property taxes, charges for service, licenses & permits, etc. Risk Management - The ways and means used to avoid accidental loss or to reduce its consequences if it does occur. Special Assessment - A levy made against a property to defray all or part of the cost of a capital improvement or service deemed to benefit that property. Strategic Priorities - Adopted expectations of the Chanhassen City Council. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 402 Tax Capacity Value – A formula is applied to the taxable market value of each property to determine the tax capacity value. The formula factors are higher for commercial and industrial versus residential properties. The tax capacity value is used with the local tax rate to calculate the property tax for each parcel. Tax Increment Financing (TIF) - A financing method in which incremental increase in tax revenue resulting from the development or redevelopment of an area is used to finance certain eligible improvements or development costs. Tax Levy - The amount of tax charged by the governmental unit to the property owners within the jurisdiction to provide services to the constituents. Truth-in-Taxation - The “taxation and notification law” which requires local governments to set estimated levies, inform taxpayers about the impacts, and announce which of their regularly scheduled council meetings will include a discussion of the budget and levy. Taxpayer input is taken at that meeting. Yield - The return on an investment in the form of interest or dividends. CITY OF CHANHASSEN 2021 ANNUAL BUDGET 403 CITY OF CHANHASSEN 2021 ANNUAL BUDGET 404 CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Contractual Services Reviews Section ADMINISTRATIVE PRESENTATIONS Item No: K.1. Prepared By Heather Johnston, Interim City Manager File No: SUMMARY Staff is beginning a new process this year of conducting annual reviews with large contracts to facilitate communication with our partners and ensure highquality service for residents. Attached is the form that is the basis for the conversations with our service providers. This item is informational only. ATTACHMENTS: Consultant Review Form 1 CONSULTANT SERVICES ANNUAL PERFORMANCE REVIEW Consultant: Department: Evaluator: Review Date: Click here to enter a date. Recommendation: ☒ Retain ☐ Terminate 1. Quality of Work and Knowledge Exceeds Expectations Meets Expectations Does Not Meet Expectations N/A a. Is all of the firm’s work well coordinated, organized and adaptable? ☐ ☐ ☐ ☐ b. Rate the firm’s problem solving abilities. Does the firm readily recommend solutions which meet community’s needs? ☐ ☐ ☐ ☐ c. Rate of accuracy of the firm’s time and cost estimates. ☐ ☐ ☐ ☐ d. Rate the firm’s ability to communicate and make public presentations. ☐ ☐ ☐ ☐ e. How well does the firm keep knowledgeable and up‐to‐date in their field of expertise? i.e. legal opinions and advice, engineering solutions, equipment types, park design, etc. ☐ ☐ ☐ ☐ Rate the overall quality of firm’s work and knowledge. ☐ ☐ ☐ ☐ 2. Quality of Relationship with the City Exceeds Expectations Meets Expectations Does Not Meet Expectations N/A a. Rate the firm’s overall familiarity with community’s physical features, history, political process. ☐ ☐ ☐ ☐ b. Is there a sincere feeling of cooperation between the firm and the City? Does the firm exhibit a genuine interest in the City and its concerns? ☐ ☐ ☐ ☐ c. Rate the firm’s relationship with other City Departments. ☐ ☐ ☐ ☐ d. How accessible is the firm’s designated liaison person to the City on day to day basis? ☐ ☐ ☐ ☐ e. Does the firm offer satisfactory assistance during the entire project from preliminary feasibility studies to project completion? ☐ ☐ ☐ ☐ f. Does the firm complete projects within the City’s prescribed timeline? ☐ ☐ ☐ ☐ 2 g. Does the firm complete projects within the City’s prescribed budget? ☐ ☐ ☐ ☐ Rate the overall quality of working relationship with city. ☐ ☐ ☐ ☐ 3. Quality of Relationship with the Other Agencies Exceeds Expectations Meets Expectations Does Not Meet Expectations N/A Rate the firm’s overall relationship with other agencies – List agencies and third parties with whom this firm will interact on behalf of the City. ☐ ☐ ☐ ☐ 4. What, if anything, could the firm do to improve service? 5. Comments on overall service and performance. Department Director City Manager CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject U.S. Census Bureau Certificate of Recognition Section CORRESPONDENCE DISCUSSION Item No: L.1. Prepared By File No: ATTACHMENTS: U.S. Census Bureau Certificate of Recognition CITY COUNCIL STAFF REPORT Monday, March 8, 2021 Subject Review of Claims Paid 03082021 Section CORRESPONDENCE DISCUSSION Item No: L.2. Prepared By Kelly Strey, Interim Finance Director File No: SUMMARY The following claims are submitted for review on March 8, 2021: Check Numbers Amounts 175025 – 175064 $ 99,991.48 ACH Payments $195,399.90 Total All Claims $295,391.38 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 2/26/2021 10:25 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount ALLEPRIN Allegra Print & Imaging 02/18/2021 0.00 16.00175025 APAGRO APACHE GROUP 02/18/2021 0.00 844.18175026 ARAMAR ARAMARK Refreshment Services, LLC 02/18/2021 0.00 707.51175027 ASPMIL ASPEN MILLS 02/18/2021 0.00 353.84175028 BCATRA BCA 02/18/2021 0.00 30.00175029 GOGYMN Go Gymnastics 02/18/2021 0.00 735.00175030 HeaPar HealthPartners, Inc.02/18/2021 0.00 64,557.08175031 MBEInc MBE Inc 02/18/2021 0.00 2,416.00175032 MCKMED McKesson Medical-Surgical Inc 02/18/2021 0.00 106.81175033 MNSaf Minnesota Safety Council 02/18/2021 0.00 216.00175034 SHEWIL SHERWIN WILLIAMS 02/18/2021 0.00 40.71175035 SUBRAT SUBURBAN RATE AUTHORITY 02/18/2021 0.00 1,383.00175036 TFOFIN TFORCE FINAL MILE 02/18/2021 0.00 117.35175037 AirHeat Airics Heating & Air Conditioning 02/25/2021 0.00 11.25175038 ARMSEC ARMOR SECURITY INC 02/25/2021 0.00 11.35175039 BOUMED BOUND TREE MEDICAL LLC 02/25/2021 0.00 121.36175040 BUDEXT BUDGET EXTERIORS 02/25/2021 0.00 13.36175041 CENENE CENTERPOINT ENERGY MINNEGASCO 02/25/2021 0.00 3,269.48175042 CENTRA CENTRAIRE HEATING & AIR 02/25/2021 0.00 5.00175043 CenLin CenturyLink 02/25/2021 0.00 60.71175044 CHAPET CITY OF CHANHASSEN-PETTY CASH 02/25/2021 0.00 12.07175045 EHLERS EHLERS & ASSOCIATES INC 02/25/2021 0.00 245.00175046 GOOBRA GOODYEAR BRAD RAGAN TIRE 02/25/2021 0.00 3,423.76175047 GYMWOR GYM WORKS INC 02/25/2021 0.00 987.50175048 hach Hach Company 02/25/2021 0.00 41.35175049 HENCHE HENNEPIN COUNTY FIRE CHIEF'S ASSN02/25/2021 0.00 100.00175050 HolEle Holton Electric Contractors LLC 02/25/2021 0.00 3,719.55175051 HorBra Brady Hormann 02/25/2021 0.00 100.00175052 IndSig Indigo Signs 02/25/2021 0.00 387.50175053 KENGRA KENNEDY & GRAVEN, CHARTERED 02/25/2021 0.00 5,780.25175054 MIDPLA MIDWEST PLAYSCAPES 02/25/2021 0.00 594.74175055 MNTRAN MN DEPT OF TRANSPORTATION 02/25/2021 0.00 177.01175056 NORPOW NORTHWESTERN POWER EQUIP CO 02/25/2021 0.00 1,830.77175057 PeaHea Peak Heating and Cooling 02/25/2021 0.00 3.00175058 POST POSTMASTER 02/25/2021 0.00 621.92175059 prehea Precision Heating and Cooling Inc 02/25/2021 0.00 7.48175060 QUAFIR Quality First Janitorial & Maintenance Inc 02/25/2021 0.00 1,125.00175061 RICCOR RICCAR CORPORATION 02/25/2021 0.00 8.50175062 StrGov Strategic Government Resources Inc 02/25/2021 0.00 5,427.34175063 TimSav TimeSaver Off Site Secretarial, Inc 02/25/2021 0.00 382.75175064 Report Total (40 checks): 99,991.48 0.00 Page 1AP Checks by Date - Summary by Check Number (2/26/2021 10:25 AM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 2/26/2021 10:27 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH Z-AMAZON Amazon 01/19/2021 0.00 6,291.45 ACH z-apple Apple.com 01/19/2021 0.00 1.98 ACH Z-BATPLU Batteries Plus 01/19/2021 0.00 20.42 ACH z-bytes Bytescribe 01/19/2021 0.00 99.00 ACH Z-CarCty Carver County 01/19/2021 0.00 259.50 ACH z-winzip CBI-WINZIP 01/19/2021 0.00 10.68 ACH z-cdwg CDW Government 01/19/2021 0.00 1,606.70 ACH z-corfee Corporate Card Annual Fee 01/19/2021 0.00 60.00 ACH z-CroPla Crown Plastics 01/19/2021 0.00 396.00 ACH Z-CUBFOO Cub Foods 01/19/2021 0.00 57.50 ACH z-doltre Dollar Tree Stores Inc 01/19/2021 0.00 93.05 ACH z-drinu DriNuance 01/19/2021 0.00 161.06 ACH z-flefar Fleet Farm 01/19/2021 0.00 71.24 ACH z-flowco Flowers.com 01/19/2021 0.00 -31.86 ACH Z-GEMPLE Gempler's 01/19/2021 0.00 78.67 ACH z-GloMus Global Music Rights 01/19/2021 0.00 850.00 ACH z-GooLak Goose Lake Auto Parts 01/19/2021 0.00 40.00 ACH z-grain Grainger 01/19/2021 0.00 16.63 ACH Z-HamSch Hamline School of Business 01/19/2021 0.00 614.99 ACH Z-HOMDEP Home Depot 01/19/2021 0.00 331.45 ACH Z-HydPow Hydra Power Hydraulics Inc 01/19/2021 0.00 160.69 ACH z-indsig Indigo Signworks, Inc 01/19/2021 0.00 487.01 ACH z-jimjoh Jimmy Johns 01/19/2021 0.00 96.42 ACH z-lyncar Lynn Card Company 01/19/2021 0.00 70.87 ACH Z-MCMCAR McMaster-Carr 01/19/2021 0.00 34.35 ACH Z-MENARD Menards 01/19/2021 0.00 974.16 ACH Z-MICHAE Michaels 01/19/2021 0.00 33.84 ACH z-mnsoc MN Society of Arboriculture 01/19/2021 0.00 60.00 ACH z-mulpro MultiProducts Company Inc 01/19/2021 0.00 217.39 ACH Z-NewHor New Horizons Minnesota 01/19/2021 0.00 790.00 ACH Z-NOVLIG NoveltyLights.com 01/19/2021 0.00 810.57 ACH z-offmax Office Max/Office Depot 01/19/2021 0.00 23.60 ACH z-panbre Panera Bread 01/19/2021 0.00 59.07 ACH z-paypal PayPal 01/19/2021 0.00 659.81 ACH Z-PRIFLU Primary Fluid Systems Inc 01/19/2021 0.00 604.35 ACH z-ProCon Protec Controls 01/19/2021 0.00 425.00 ACH Z-REATRU RealTruck.com 01/19/2021 0.00 221.96 ACH Z-Sche Scheels 01/19/2021 0.00 -79.98 ACH z-setide Seton Indentification Products 01/19/2021 0.00 32.20 ACH z-shewil Sherwin-Williams 01/19/2021 0.00 246.23 ACH z-SizTec Sizto Tech Corporation 01/19/2021 0.00 963.79 ACH z-suphou SupplyHouse.com 01/19/2021 0.00 139.32 ACH z-target Target 01/19/2021 0.00 126.68 ACH Z-TESSCO Tessco 01/19/2021 0.00 275.66 ACH Z-LOCPEO The Lock People 01/19/2021 0.00 2,018.25 ACH z-trapar Traffic & Parking Control 01/19/2021 0.00 99.80 ACH Z-UofM U of M Contlearning 01/19/2021 0.00 340.00 ACH Z-USreba US Bank Rebate 01/19/2021 0.00 -1,045.21 Page 1 of 2 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH z-vecsto VectorStock 01/19/2021 0.00 50.00 ACH Z-VIKELE Viking Electric Supply 01/19/2021 0.00 63.48 ACH Z-WALMAR Wal-Mart 01/19/2021 0.00 39.40 ACH z-YSI YSI 01/19/2021 0.00 62.00 ACH z-zoom Zoom 01/19/2021 0.00 85.90 ACH ADAPES ADAM'S PEST CONTROL INC 02/18/2021 0.00 401.25 ACH BOYTRU Boyer Ford Trucks 02/18/2021 0.00 102.56 ACH carcou Carver County 02/18/2021 0.00 770.00 ACH CRYTRU Crysteel Truck Equipment 02/18/2021 0.00 28.00 ACH DelDen Delta Dental 02/18/2021 0.00 2,654.80 ACH InnOff Innovative Office Solutions LLC 02/18/2021 0.00 155.87 ACH JEFFIR JEFFERSON FIRE SAFETY INC 02/18/2021 0.00 3,026.00 ACH AlHiJuli Juli Al-Hilwani 02/18/2021 0.00 75.00 ACH MausKerr Kerry Maus 02/18/2021 0.00 225.00 ACH METCO Metropolitan Council, Env Svcs 02/18/2021 0.00 12,300.75 ACH MNLABO MN DEPT OF LABOR AND INDUSTRY 02/18/2021 0.00 2,494.18 ACH MVEC MN VALLEY ELECTRIC COOP 02/18/2021 0.00 301.26 ACH NAPA NAPA AUTO & TRUCK PARTS 02/18/2021 0.00 126.65 ACH NYSPUB NYSTROM PUBLISHING COMPANY INC 02/18/2021 0.00 1,889.43 ACH RBMSER RBM SERVICES INC 02/18/2021 0.00 7,266.10 ACH SafFas Safe-Fast, Inc. 02/18/2021 0.00 135.88 ACH SPRPCS SPRINT PCS 02/18/2021 0.00 217.48 ACH MINCON SUMMIT COMPANIES 02/18/2021 0.00 45.00 ACH AdvEng Advanced Engineering & Environmental Services, LLC 02/25/2021 0.00 1,736.69 ACH CAMKNU CAMPBELL KNUTSON 02/25/2021 0.00 14,150.89 ACH COMINT COMPUTER INTEGRATION TECHN. 02/25/2021 0.00 50.00 ACH CRYINF Crystal Infosystems LLC 02/25/2021 0.00 332.99 ACH engwat Engel Water Testing Inc 02/25/2021 0.00 1,000.00 ACH FASCOM FASTENAL COMPANY 02/25/2021 0.00 223.08 ACH Avesis Fidelity Security Life 02/25/2021 0.00 241.41 ACH FORAME FORCE AMERICA INC 02/25/2021 0.00 503.26 ACH H&LMES H & L Mesabi 02/25/2021 0.00 122.99 ACH HANTHO HANSEN THORP PELLINEN OLSON 02/25/2021 0.00 2,425.50 ACH IMPPOR IMPERIAL PORTA PALACE 02/25/2021 0.00 928.00 ACH InnOff Innovative Office Solutions LLC 02/25/2021 0.00 85.29 ACH kidplu Kidd Plumbing Inc 02/25/2021 0.00 402.00 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 02/25/2021 0.00 13,430.21 ACH K TECH K-TECH SPECIALTY COATINGS, INC 02/25/2021 0.00 1,410.56 ACH MatTri Matheson Tri-Gas, Inc. 02/25/2021 0.00 300.16 ACH METFOR METROPOLITAN FORD 02/25/2021 0.00 9.86 ACH MVEC MN VALLEY ELECTRIC COOP 02/25/2021 0.00 142.44 ACH MOSBAR MOSS & BARNETT 02/25/2021 0.00 1,229.00 ACH NYSPUB NYSTROM PUBLISHING COMPANY INC 02/25/2021 0.00 9,450.81 ACH POWCHA POWER SYSTEMS 02/25/2021 0.00 87.02 ACH PreWat Premium Waters, Inc 02/25/2021 0.00 6.00 ACH STAPRO Stavros Properties 02/25/2021 0.00 494.88 ACH MINCON SUMMIT COMPANIES 02/25/2021 0.00 120.00 ACH VALPAV VALLEY PAVING INC 02/25/2021 0.00 45,811.45 ACH VESSCO VESSCO INC 02/25/2021 0.00 175.60 ACH WWGOE WW GOETSCH ASSOCIATES INC 02/25/2021 0.00 28,726.00 ACH XCEL XCEL ENERGY INC 02/25/2021 0.00 19,413.53 Report Total: 0.00 195,399.90 Page 2 of 2 Accounts Payable Check Detail-Checks User: dwashburn Printed: 02/26/2021 - 10:35 AM Name Check Dat Account Description Amount Airics Heating & Air Conditioning 02/25/2021 101-1250-3305 Permit Fee Refund - 533 Marshland Trl 11.25 Airics Heating & Air Conditioning 11.25 Allegra Print & Imaging 02/18/2021 400-4148-4706 Sign 16.00 Allegra Print & Imaging 16.00 APACHE GROUP 02/18/2021 101-1170-4150 Supplies 844.18 APACHE GROUP 844.18 ARAMARK Refreshment Services, LLC 02/18/2021 101-1170-4110 Coffee 707.51 ARAMARK Refreshment Services, LLC 707.51 ARMOR SECURITY INC 02/25/2021 101-1220-3309 Permit Fee Refund - 1620 Lake Dr W 11.35 ARMOR SECURITY INC 11.35 ASPEN MILLS 02/18/2021 101-1220-4240 Badges 353.84 ASPEN MILLS 353.84 BCA 02/18/2021 101-1120-4300 Criminal Background Investigation 30.00 BCA 30.00 BOUND TREE MEDICAL LLC 02/25/2021 101-1220-4130 Supplies 121.36 BOUND TREE MEDICAL LLC 121.36 BUDGET EXTERIORS 02/25/2021 101-0000-2033 Overpayment - 1100 Hesse Farm Rd 13.36 BUDGET EXTERIORS 13.36 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 101-1220-4320 Monthly Service 1,207.53 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 101-1530-4320 Monthly Service 273.31 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 101-1171-4320 Monthly Service 104.51 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 605-6502-4300 Monthly Service 94.04 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 101-1370-4320 Monthly Service 1,272.07 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 700-0000-4320 Monthly Service 159.01 CENTERPOINT ENERGY MINNEGASCO 02/25/2021 701-0000-4320 Monthly Service 159.01 CENTERPOINT ENERGY MINNEGASCO 3,269.48 CENTRAIRE HEATING & AIR 02/25/2021 101-1250-3305 Permit Fee Refund - 179 Lakeview Rd E 5.00 Accounts Payable - Check Detail-Checks (02/26/2021 - 10:35 AM)Page 1 of 4 Name Check Dat Account Description Amount CENTRAIRE HEATING & AIR 5.00 CenturyLink 02/25/2021 700-7043-4310 Monthly Service 60.71 CenturyLink 60.71 CITY OF CHANHASSEN-PETTY CASH 02/25/2021 101-1540-4130 Permit Surchage - Bldg Dept 7.80 CITY OF CHANHASSEN-PETTY CASH 02/25/2021 101-1170-4530 Permit Surchage - Bldg Dept 1.52 CITY OF CHANHASSEN-PETTY CASH 02/25/2021 101-1170-4530 Permit Surchage - Bldg Dept 2.00 CITY OF CHANHASSEN-PETTY CASH 02/25/2021 101-1190-4530 Permit Surchage - Bldg Dept 0.75 CITY OF CHANHASSEN-PETTY CASH 12.07 EHLERS & ASSOCIATES INC 02/25/2021 480-0000-4300 Frontier Redevelopment 2 245.00 EHLERS & ASSOCIATES INC 245.00 Go Gymnastics 02/18/2021 101-1537-4300 Lessons 735.00 Go Gymnastics 735.00 GOODYEAR BRAD RAGAN TIRE 02/25/2021 101-1320-4140 Tires 3,423.76 GOODYEAR BRAD RAGAN TIRE 3,423.76 GYM WORKS INC 02/25/2021 101-1530-4530 Gym Equipment Service 987.50 GYM WORKS INC 987.50 Hach Company 02/25/2021 700-7019-4150 Materials 41.35 Hach Company 41.35 HealthPartners, Inc.02/18/2021 101-0000-2012 March Insurance 27,512.65 HealthPartners, Inc.02/18/2021 101-0000-2012 March Insurance 1,582.10 HealthPartners, Inc.02/18/2021 210-0000-2012 March Insurance 395.53 HealthPartners, Inc.02/18/2021 700-0000-2012 March Insurance 4,746.33 HealthPartners, Inc.02/18/2021 701-0000-2012 March Insurance 4,746.33 HealthPartners, Inc.02/18/2021 720-0000-2012 March Insurance 2,151.66 HealthPartners, Inc.02/18/2021 101-0000-2012 March Insurance 16,585.66 HealthPartners, Inc.02/18/2021 101-0000-2012 March Insurance 633.04 HealthPartners, Inc.02/18/2021 210-0000-2012 March Insurance 633.04 HealthPartners, Inc.02/18/2021 700-0000-2012 March Insurance 2,706.24 HealthPartners, Inc.02/18/2021 701-0000-2012 March Insurance 1,440.16 HealthPartners, Inc.02/18/2021 720-0000-2012 March Insurance 1,424.34 HealthPartners, Inc. 64,557.08 HENNEPIN COUNTY FIRE CHIEF'S ASSN 02/25/2021 101-1220-4370 Virtual Training 100.00 HENNEPIN COUNTY FIRE CHIEF'S ASSN 100.00 Holton Electric Contractors LLC 02/25/2021 701-7025-4751 Professional Services 3,719.55 Holton Electric Contractors LLC 3,719.55 Accounts Payable - Check Detail-Checks (02/26/2021 - 10:35 AM)Page 2 of 4 Name Check Dat Account Description Amount Hormann Brady 02/25/2021 720-7204-4901 Waterwise Rebate 100.00 Hormann Brady 100.00 Indigo Signs 02/25/2021 101-1220-4120 Graphics for fire fighter helmet 387.50 Indigo Signs 387.50 KENNEDY & GRAVEN, CHARTERED 02/25/2021 605-6502-4300 Legal Services - Through Jan 31, 2021 5,780.25 KENNEDY & GRAVEN, CHARTERED 5,780.25 MBE Inc 02/18/2021 720-7025-4290 Materials Disposal 2,416.00 MBE Inc 2,416.00 McKesson Medical-Surgical Inc 02/18/2021 101-1220-4130 Medical Supplies 106.81 McKesson Medical-Surgical Inc 106.81 MIDWEST PLAYSCAPES 02/25/2021 101-1550-4530 Equipment 594.74 MIDWEST PLAYSCAPES 594.74 Minnesota Safety Council 02/18/2021 101-1560-4300 DDC 4 hr Class 216.00 Minnesota Safety Council 216.00 MN DEPT OF TRANSPORTATION 02/25/2021 605-6502-4752 Structural Metals 177.01 MN DEPT OF TRANSPORTATION 177.01 NORTHWESTERN POWER EQUIP CO 02/25/2021 700-0000-4550 Supplies 1,577.73 NORTHWESTERN POWER EQUIP CO 02/25/2021 700-0000-4550 Supplies 253.04 NORTHWESTERN POWER EQUIP CO 1,830.77 Peak Heating and Cooling 02/25/2021 101-1250-3305 Permit Fee Refund - 8717 Stonefield Ln 3.00 Peak Heating and Cooling 3.00 POSTMASTER 02/25/2021 700-0000-4330 Postage 310.96 POSTMASTER 02/25/2021 701-0000-4330 Postage 310.96 POSTMASTER 621.92 Precision Heating and Cooling Inc 02/25/2021 101-1250-3305 Permit Fee Refund - 6875 Lucy Ridge Ln 7.48 Precision Heating and Cooling Inc 7.48 Quality First Janitorial & Maintenance Inc 02/25/2021 101-1370-4350 Public Works Cleaning 900.00 Quality First Janitorial & Maintenance Inc 02/25/2021 700-0000-4350 Public Works Cleaning 112.50 Quality First Janitorial & Maintenance Inc 02/25/2021 701-0000-4350 Public Works Cleaning 112.50 Quality First Janitorial & Maintenance Inc 1,125.00 RICCAR CORPORATION 02/25/2021 101-1250-3305 Permit Fee Refund - 8387 Rosewood Drive 8.50 Accounts Payable - Check Detail-Checks (02/26/2021 - 10:35 AM)Page 3 of 4 Name Check Dat Account Description Amount RICCAR CORPORATION 8.50 SHERWIN WILLIAMS 02/18/2021 101-1170-4260 Roller 4.95 SHERWIN WILLIAMS 02/18/2021 101-1170-4510 Paint 35.76 SHERWIN WILLIAMS 40.71 Strategic Government Resources Inc 02/25/2021 101-1110-4300 Professional Services 5,427.34 Strategic Government Resources Inc 5,427.34 SUBURBAN RATE AUTHORITY 02/18/2021 101-1310-4360 2021 Membership Assessment 1,383.00 SUBURBAN RATE AUTHORITY 1,383.00 TFORCE FINAL MILE 02/18/2021 400-0000-1155 Delivery Service 58.19 TFORCE FINAL MILE 02/18/2021 700-0000-4330 Delivery Service 59.16 TFORCE FINAL MILE 117.35 TimeSaver Off Site Secretarial, Inc 02/25/2021 210-0000-4300 Professional Services 382.75 TimeSaver Off Site Secretarial, Inc 382.75 99,991.48 Accounts Payable - Check Detail-Checks (02/26/2021 - 10:35 AM)Page 4 of 4 Accounts Payable Check Detail-ACH User: dwashburn Printed: 02/26/2021 - 11:03 AM Name Check D Account Description Amount ADAM'S PEST CONTROL INC 02/18/2021 101-1170-4300 Pest Control 131.25 ADAM'S PEST CONTROL INC 02/18/2021 101-1190-4300 Monthly Service 270.00 ADAM'S PEST CONTROL INC 401.25 Advanced Engineering & Environmental Services, LLC02/25/2021 700-0000-4300 Professional Services 1,736.69 Advanced Engineering & Environmental Services, LLC 1,736.69 Al-Hilwani Juli 02/18/2021 101-1539-4300 Pickeball Lessons 75.00 Al-Hilwani Juli 75.00 Amazon 01/19/2021 400-4126-4703 Switch Blade 10Gb 8 Port PW Chassis Switch 1,350.00 Amazon 01/19/2021 101-1160-4300 Sewer Video Televising Access Fee Nov 1.23 Amazon 01/19/2021 400-4101-4703 Mitel IP Phones Headset 1,608.25 Amazon 01/19/2021 400-4101-4703 Mitel IP Phones Headset 259.99 Amazon 01/19/2021 400-4126-4703 PC Monitors Finance 696.00 Amazon 01/19/2021 400-4126-4703 Docking stations/ USB microphone headsets/ USB C to ethernet ada 504.63 Amazon 01/19/2021 101-1160-4310 Bluetooth headset for cell phone Ashley M 16.85 Amazon 01/19/2021 101-1160-4530 Replacement/Spare USB computer speakers 84.95 Amazon 01/19/2021 400-4126-4703 Monitors Finance 319.34 Amazon 01/19/2021 101-1160-4530 HDMI cables for council chambers 11.07 Amazon 01/19/2021 400-4126-4703 Bluetooth headset Kim M plus spares 65.97 Amazon 01/19/2021 400-4126-4703 USB foot pedal for transcribing Kim M 54.37 Amazon 01/19/2021 101-1170-4110 Door Coat Hanger and Wall Calendar 53.98 Amazon 01/19/2021 101-1260-4120 CSO Dog crate 86.62 Amazon 01/19/2021 101-1170-4110 Facial Tissue 24.99 Amazon 01/19/2021 101-1170-4110 2021 Planner 17.95 Amazon 01/19/2021 101-1170-4110 Metal Rim Key Tags 6.95 Amazon 01/19/2021 101-1170-4110 File folder Storage Pocket Charts 3Tab folder 37.97 Amazon 01/19/2021 101-1260-4120 CSO 63.97 Amazon 01/19/2021 101-1170-4110 100 Pk badge holder 16.49 Amazon 01/19/2021 101-1170-4110 Napkins 13.69 Amazon 01/19/2021 101-1170-4110 Utility Folding Table 115.66 Amazon 01/19/2021 700-7043-4550 De-Icing Kit 116.94 Amazon 01/19/2021 700-7043-4150 Wall Light 44.99 Amazon 01/19/2021 700-0000-4530 Antenna Mounting Kit 27.75 Amazon 01/19/2021 700-7043-4120 Rechargeable Battery Pack 141.71 Amazon 01/19/2021 700-7019-4150 Materials 345.98 Amazon 01/19/2021 700-0000-4140 Hard Hat Holder 6.99 Amazon 01/19/2021 700-7019-4150 Magnetic Stirrer stainless steel 59.20 Amazon 01/19/2021 700-7019-4150 Stir Bar 19.98 Amazon 01/19/2021 700-0000-4260 Punch Kit 38.99 Amazon 01/19/2021 700-7019-4150 Gems Sensors 78.00 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 1 of 10 Name Check D Account Description Amount Amazon 6,291.45 Apple.com 01/19/2021 101-1220-4310 Storage 0.99 Apple.com 01/19/2021 701-0000-4310 Storage 0.99 Apple.com 1.98 Batteries Plus 01/19/2021 700-7019-4120 6V lead 20.42 Batteries Plus 20.42 Boyer Ford Trucks 02/18/2021 101-1320-4140 Supplies 102.56 Boyer Ford Trucks 102.56 Bytescribe 01/19/2021 400-4126-4703 Transcription software Kim M 99.00 Bytescribe 99.00 CAMPBELL KNUTSON 02/25/2021 101-1140-4302 Legal Services 14,150.89 CAMPBELL KNUTSON 14,150.89 Carver County 02/18/2021 101-1150-4300 Special Assessment 770.00 Carver County 01/19/2021 700-0000-4350 Business Electron 259.50 Carver County 1,029.50 CBI-WINZIP 01/19/2021 101-1160-4220 Winzip Annual Renewal 10.68 CBI-WINZIP 10.68 CDW Government 01/19/2021 212-0000-4703 MS Office Std Licenses No SA New Laptops CARES 1,606.70 CDW Government 1,606.70 COMPUTER INTEGRATION TECHN.02/25/2021 101-1160-4300 Server Delivery 50.00 COMPUTER INTEGRATION TECHN. 50.00 Corporate Card Annual Fee 01/19/2021 101-1130-4300 Annual Fee 12.00 Corporate Card Annual Fee 01/19/2021 101-1130-4300 Corporate Card annual Fee George Bender 12.00 Corporate Card Annual Fee 01/19/2021 101-1130-4300 Corporate Card Annual Fee Erik Henricksen 12.00 Corporate Card Annual Fee 01/19/2021 101-1130-4300 Corporate Card Annual Fee Cody Pribble 12.00 Corporate Card Annual Fee 01/19/2021 101-1130-4300 Corporate Card Annual Fee Priya Tandon 12.00 Corporate Card Annual Fee 60.00 Crown Plastics 01/19/2021 101-1550-4150 Acrylic Sheet 396.00 Crown Plastics 396.00 Crystal Infosystems LLC 02/25/2021 101-1170-4110 Toner 245.95 Crystal Infosystems LLC 02/25/2021 101-1170-4110 Toner 87.04 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 2 of 10 Name Check D Account Description Amount Crystal Infosystems LLC 332.99 Crysteel Truck Equipment 02/18/2021 101-1310-4120 Weatherguard Keys 28.00 Crysteel Truck Equipment 28.00 Cub Foods 01/19/2021 101-1560-4130 Supplies for Holiday Drive Up and Dash event 31.54 Cub Foods 01/19/2021 101-1560-4130 Supplies for Holiday Drive Up and Dash event 15.74 Cub Foods 01/19/2021 700-7043-4150 Water 10.22 Cub Foods 57.50 Delta Dental 02/18/2021 101-0000-2013 March Insurance 1,779.91 Delta Dental 02/18/2021 101-0000-2013 March Insurance 30.20 Delta Dental 02/18/2021 700-0000-2013 March Insurance 354.42 Delta Dental 02/18/2021 701-0000-2013 March Insurance 294.02 Delta Dental 02/18/2021 720-0000-2013 March Insurance 196.25 Delta Dental 2,654.80 Dollar Tree Stores Inc 01/19/2021 101-1560-4130 Supplies for Holiday Drive Up and Dash event 9.60 Dollar Tree Stores Inc 01/19/2021 101-1560-4130 Supplies for Holiday Drive Up and Dash event 83.45 Dollar Tree Stores Inc 93.05 DriNuance 01/19/2021 400-4126-4703 Dragon speech to type software Charlie B 161.06 DriNuance 161.06 Engel Water Testing Inc 02/25/2021 700-0000-4300 Water samples - November 500.00 Engel Water Testing Inc 02/25/2021 700-0000-4300 Water samples - January 2021 500.00 Engel Water Testing Inc 1,000.00 FASTENAL COMPANY 02/25/2021 101-1550-4120 Supplies 58.97 FASTENAL COMPANY 02/25/2021 101-1550-4120 Supplies 26.04 FASTENAL COMPANY 02/25/2021 700-0000-4300 Supplies 138.07 FASTENAL COMPANY 223.08 Fidelity Security Life 02/25/2021 101-0000-2007 March Insurance 195.09 Fidelity Security Life 02/25/2021 700-0000-2007 March Insurance 21.73 Fidelity Security Life 02/25/2021 701-0000-2007 March Insurance 15.46 Fidelity Security Life 02/25/2021 720-0000-2007 March Insurance 9.13 Fidelity Security Life 241.41 Fleet Farm 01/19/2021 701-0000-4240 Clothing Allowance - Chad S 35.62 Fleet Farm 01/19/2021 700-0000-4240 Clothing Allowance - Chad S 35.62 Fleet Farm 71.24 Flowers.com 01/19/2021 720-0000-4300 Credit due to fraud -31.86 Flowers.com -31.86 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 3 of 10 Name Check D Account Description Amount FORCE AMERICA INC 02/25/2021 101-1320-4120 Supplies 503.26 FORCE AMERICA INC 503.26 Gempler's 01/19/2021 700-0000-4240 Clothing Allowance - Joey Gillen 39.33 Gempler's 01/19/2021 701-0000-4240 Clothing Allowance - Joey Gillen 39.34 Gempler's 78.67 Global Music Rights 01/19/2021 101-1530-4300 Music rights 850.00 Global Music Rights 850.00 Goose Lake Auto Parts 01/19/2021 101-1320-4140 Radio 40.00 Goose Lake Auto Parts 40.00 Grainger 01/19/2021 700-7019-4530 Manual Air Control 16.63 Grainger 16.63 H & L Mesabi 02/25/2021 101-1320-4120 Truck Equipment 1,508.88 H & L Mesabi 02/25/2021 101-1320-4120 Product Return -1,385.89 H & L Mesabi 122.99 Hamline School of Business 01/19/2021 701-0000-4370 Training 614.99 Hamline School of Business 614.99 HANSEN THORP PELLINEN OLSON 02/25/2021 400-0000-1155 Lotus Woods Development 2,425.50 HANSEN THORP PELLINEN OLSON 2,425.50 Home Depot 01/19/2021 101-1550-4150 Stain Return -42.65 Home Depot 01/19/2021 101-1550-4120 Supplies 21.95 Home Depot 01/19/2021 700-0000-4150 Materials 93.93 Home Depot 01/19/2021 101-1220-4370 Training Supplies 62.30 Home Depot 01/19/2021 101-1550-4150 Paint 85.32 Home Depot 01/19/2021 700-0000-4150 bushing 5.80 Home Depot 01/19/2021 700-7043-4150 adapter 82.66 Home Depot 01/19/2021 700-0000-4150 Conduit 6.48 Home Depot 01/19/2021 700-7019-4150 15 AMP Plug 11.81 Home Depot 01/19/2021 700-7019-4150 Conduit 3.85 Home Depot 331.45 Hydra Power Hydraulics Inc 01/19/2021 101-1320-4120 Supplies 113.64 Hydra Power Hydraulics Inc 01/19/2021 101-1550-4120 Seal Kits 47.05 Hydra Power Hydraulics Inc 160.69 IMPERIAL PORTA PALACE 02/25/2021 101-1550-4400 Portable Restrooms 928.00 IMPERIAL PORTA PALACE 928.00 Indigo Signworks, Inc 01/19/2021 101-1220-4120 Engine 2 Truck Graphics 487.01 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 4 of 10 Name Check D Account Description Amount Indigo Signworks, Inc 487.01 Innovative Office Solutions LLC 02/18/2021 101-1170-4110 Office Supplies 155.87 Innovative Office Solutions LLC 02/25/2021 101-1170-4110 Office Supplies 85.29 Innovative Office Solutions LLC 241.16 JEFFERSON FIRE SAFETY INC 02/18/2021 400-4105-4705 Equipment 1,180.00 JEFFERSON FIRE SAFETY INC 02/18/2021 400-4105-4705 Equipment 916.00 JEFFERSON FIRE SAFETY INC 02/18/2021 400-4105-4705 Equipment 930.00 JEFFERSON FIRE SAFETY INC 3,026.00 Jimmy Johns 01/19/2021 101-1110-4370 CC Dinner 11.76 Jimmy Johns 01/19/2021 101-1110-4370 CC Dinner 84.66 Jimmy Johns 96.42 Kidd Plumbing Inc 02/25/2021 101-1170-4300 Professional Services 402.00 Kidd Plumbing Inc 402.00 KIMLEY HORN AND ASSOCIATES INC 02/25/2021 605-6502-4300 TH 101 Reconstruction 12,071.08 KIMLEY HORN AND ASSOCIATES INC 02/25/2021 605-6503-4300 TH 101 Reconstruction 1,359.13 KIMLEY HORN AND ASSOCIATES INC 13,430.21 K-TECH SPECIALTY COATINGS, INC 02/25/2021 101-1320-4150 Beet Heet Concentrate 780.98 K-TECH SPECIALTY COATINGS, INC 02/25/2021 101-1320-4150 Beet Heet Concentrate 629.58 K-TECH SPECIALTY COATINGS, INC 1,410.56 Lynn Card Company 01/19/2021 101-1220-4290 Greeting Cards for Dept Business 70.87 Lynn Card Company 70.87 Matheson Tri-Gas, Inc.02/25/2021 101-1370-4170 Fuel 300.16 Matheson Tri-Gas, Inc. 300.16 Maus Kerry 02/18/2021 101-1539-4300 Line Dancing 225.00 Maus Kerry 225.00 McMaster-Carr 01/19/2021 700-7019-4530 Fast Acting Pressure-Relief Valve 34.35 McMaster-Carr 34.35 Menards 01/19/2021 700-0000-4150 Materials 75.83 Menards 01/19/2021 101-1530-4150 Rubber for exterior doors 29.97 Menards 01/19/2021 700-0000-4150 Materials 372.82 Menards 01/19/2021 700-0000-4150 Materials 67.32 Menards 01/19/2021 700-0000-4240 Clothing 8.56 Menards 01/19/2021 700-0000-4260 Shovel 21.98 Menards 01/19/2021 700-7043-4150 Materials 131.60 Menards 01/19/2021 700-7043-4150 Materials 76.51 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 5 of 10 Name Check D Account Description Amount Menards 01/19/2021 700-7043-4150 Adapter, Conduit 54.28 Menards 01/19/2021 700-7043-4150 Materials - return -26.82 Menards 01/19/2021 700-7043-4120 Supplies 152.45 Menards 01/19/2021 700-7019-4150 Hose hanger 9.66 Menards 974.16 Metropolitan Council, Env Svcs 02/18/2021 101-1250-3816 SAC Fees -124.25 Metropolitan Council, Env Svcs 02/18/2021 701-0000-2023 SAC Fees 12,425.00 Metropolitan Council, Env Svcs 12,300.75 METROPOLITAN FORD 02/25/2021 701-0000-4140 Supplies 9.86 METROPOLITAN FORD 9.86 Michaels 01/19/2021 700-0000-4150 Pure Foam 33.84 Michaels 33.84 MN DEPT OF LABOR AND INDUSTRY 02/18/2021 101-1250-3818 Monthly building permit surcharge -50.92 MN DEPT OF LABOR AND INDUSTRY 02/18/2021 101-0000-2022 Monthly building permit surcharge 2,545.10 MN DEPT OF LABOR AND INDUSTRY 2,494.18 MN Society of Arboriculture 01/19/2021 720-7202-4370 Virtual fall conference MN Society of Arboriculture 60.00 MN Society of Arboriculture 60.00 MN VALLEY ELECTRIC COOP 02/18/2021 101-1350-4320 Monthly Utilities 301.26 MN VALLEY ELECTRIC COOP 02/25/2021 101-1350-4320 Monthly Service 142.44 MN VALLEY ELECTRIC COOP 443.70 MOSS & BARNETT 02/25/2021 210-0000-4300 Professional Services 1,229.00 MOSS & BARNETT 1,229.00 MultiProducts Company Inc 01/19/2021 700-7019-4530 Equipment 217.39 MultiProducts Company Inc 217.39 NAPA AUTO & TRUCK PARTS 02/18/2021 101-1320-4140 Supplies 126.65 NAPA AUTO & TRUCK PARTS 126.65 New Horizons Minnesota 01/19/2021 101-1120-4370 Class/Training 790.00 New Horizons Minnesota 790.00 NoveltyLights.com 01/19/2021 101-1320-4150 Lights 810.57 NoveltyLights.com 810.57 NYSTROM PUBLISHING COMPANY INC 02/18/2021 101-1170-4110 Envelopes 1,889.43 NYSTROM PUBLISHING COMPANY INC 02/25/2021 101-1120-4330 Spring/Summer Connection 1,899.75 NYSTROM PUBLISHING COMPANY INC 02/25/2021 101-1110-4340 Spring/Summer Connection 7,551.06 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 6 of 10 Name Check D Account Description Amount NYSTROM PUBLISHING COMPANY INC 11,340.24 Office Max/Office Depot 01/19/2021 101-1170-4110 Self Adhesive Tabs 23.60 Office Max/Office Depot 23.60 Panera Bread 01/19/2021 101-1110-4370 CC Dinner 25.69 Panera Bread 01/19/2021 101-1110-4370 CC Dinner 33.38 Panera Bread 59.07 PayPal 01/19/2021 101-1220-4360 Membership Dues 26.06 PayPal 01/19/2021 101-1538-4300 esports league payment 633.75 PayPal 659.81 POWER SYSTEMS 02/25/2021 101-1320-4120 Seal Kit 87.02 POWER SYSTEMS 87.02 Premium Waters, Inc 02/25/2021 101-1550-4120 Monthly Service 6.00 Premium Waters, Inc 6.00 Primary Fluid Systems Inc 01/19/2021 700-7019-4530 Valve, ECO Valve 604.35 Primary Fluid Systems Inc 604.35 Protec Controls 01/19/2021 101-1320-4260 Loop Finder 212.50 Protec Controls 01/19/2021 701-0000-4150 Loop Finder 212.50 Protec Controls 425.00 RBM SERVICES INC 02/18/2021 101-1170-4350 Nightly Janitorial 3,690.87 RBM SERVICES INC 02/18/2021 101-1190-4350 Nightly Janitorial 3,575.23 RBM SERVICES INC 7,266.10 RealTruck.com 01/19/2021 700-0000-4510 Seat Covers 221.96 RealTruck.com 221.96 Safe-Fast, Inc.02/18/2021 101-1310-4120 Supplies 135.88 Safe-Fast, Inc. 135.88 Scheels 01/19/2021 700-0000-4240 Clothing Allowance - Return - Bill K -39.99 Scheels 01/19/2021 701-0000-4240 Clothing Allowance - Return - Bill K -39.99 Scheels -79.98 Seton Indentification Products 01/19/2021 101-1370-4510 Materials 32.20 Seton Indentification Products 32.20 Sherwin-Williams 01/19/2021 101-1530-4150 Paint 140.34 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 7 of 10 Name Check D Account Description Amount Sherwin-Williams 01/19/2021 101-1530-4150 Paint & supplies 105.89 Sherwin-Williams 246.23 Sizto Tech Corporation 01/19/2021 700-0000-4530 Parts 963.79 Sizto Tech Corporation 963.79 SPRINT PCS 02/18/2021 700-0000-4310 Monthly Phone Service 108.74 SPRINT PCS 02/18/2021 701-0000-4310 Monthly Phone Service 108.74 SPRINT PCS 217.48 Stavros Properties 02/25/2021 101-1171-4300 Q3 2020 Easements Fees 89.30 Stavros Properties 02/25/2021 101-1171-4300 Q2 2020 Easements Fees 126.79 Stavros Properties 02/25/2021 101-1171-4300 Q4 2020 Easements Fees 278.79 Stavros Properties 494.88 SUMMIT COMPANIES 02/18/2021 101-1550-4300 Fire Extinguisher Inspection 45.00 SUMMIT COMPANIES 02/25/2021 700-0000-4550 Service Call - Inspection 60.00 SUMMIT COMPANIES 02/25/2021 700-0000-4550 Service Call - Inspection 60.00 SUMMIT COMPANIES 165.00 SupplyHouse.com 01/19/2021 700-7019-4530 On/Off Damper Control Actuator 139.32 SupplyHouse.com 139.32 Target 01/19/2021 101-1180-4110 Storage Container for Election Supplies 19.32 Target 01/19/2021 101-1220-4530 Wipes 10.74 Target 01/19/2021 101-1530-4130 Bandaids 7.96 Target 01/19/2021 101-1530-4150 Bleach 5.89 Target 01/19/2021 101-1530-4150 Window cleaner 10.45 Target 01/19/2021 700-7043-4150 Filter 35.84 Target 01/19/2021 700-0000-4150 Bin 36.48 Target 126.68 Tessco 01/19/2021 701-0000-4530 Parts 275.66 Tessco 275.66 The Lock People 01/19/2021 700-0000-4150 Locks 622.86 The Lock People 01/19/2021 701-0000-4150 Locks 626.99 The Lock People 01/19/2021 700-0000-4150 Locks 768.40 The Lock People 2,018.25 Traffic & Parking Control 01/19/2021 101-1310-4370 Sign 99.80 Traffic & Parking Control 99.80 U of M Contlearning 01/19/2021 101-1250-4370 Annual Institute for Building Officials 170.00 U of M Contlearning 01/19/2021 101-1250-4370 AIBO registration 85.00 U of M Contlearning 01/19/2021 101-1250-4370 2021 Annual Institute for Building Officials 85.00 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 8 of 10 Name Check D Account Description Amount U of M Contlearning 340.00 US Bank Rebate 01/19/2021 101-1130-3903 US Bank Rebate -1,045.21 US Bank Rebate -1,045.21 VALLEY PAVING INC 02/25/2021 601-6045-4751 Powers Blvd & Lake Lucy Road Ped Improvements 45,811.45 VALLEY PAVING INC 45,811.45 VectorStock 01/19/2021 101-1170-4110 Images 50.00 VectorStock 50.00 VESSCO INC 02/25/2021 700-7043-4150 Materials 175.60 VESSCO INC 175.60 Viking Electric Supply 01/19/2021 701-0000-4530 Parts 63.48 Viking Electric Supply 63.48 Wal-Mart 01/19/2021 700-0000-4150 poster frame 39.40 Wal-Mart 39.40 WW GOETSCH ASSOCIATES INC 02/25/2021 701-7025-4751 Professional Services 28,726.00 WW GOETSCH ASSOCIATES INC 28,726.00 XCEL ENERGY INC 02/25/2021 101-1600-4320 Monthly Service 9.40 XCEL ENERGY INC 02/25/2021 700-0000-4320 Monthly Service 78.93 XCEL ENERGY INC 02/25/2021 101-1350-4320 Monthly Service 25.32 XCEL ENERGY INC 02/25/2021 101-1350-4320 Monthly Service 25.32 XCEL ENERGY INC 02/25/2021 101-1350-4320 Monthly Service 80.98 XCEL ENERGY INC 02/25/2021 700-7019-4320 Monthly Service 3,394.63 XCEL ENERGY INC 02/25/2021 101-1350-4320 Monthly Service 191.36 XCEL ENERGY INC 02/25/2021 101-1170-4320 Monthly Service 566.86 XCEL ENERGY INC 02/25/2021 101-1190-4320 Monthly Service 270.34 XCEL ENERGY INC 02/25/2021 101-1220-4320 Monthly Service 1,123.80 XCEL ENERGY INC 02/25/2021 101-1370-4320 Monthly Service 1,798.10 XCEL ENERGY INC 02/25/2021 101-1171-4320 Monthly Service 39.68 XCEL ENERGY INC 02/25/2021 700-0000-4320 Monthly Service 224.76 XCEL ENERGY INC 02/25/2021 701-0000-4320 Monthly Service 224.76 XCEL ENERGY INC 02/25/2021 101-1600-4320 Monthly Service 25.32 XCEL ENERGY INC 02/25/2021 700-0000-4320 Monthly Service 4,017.09 XCEL ENERGY INC 02/25/2021 101-1600-4320 Monthly Service -31.74 XCEL ENERGY INC 02/25/2021 101-1350-4320 Monthly Service 28.56 XCEL ENERGY INC 02/25/2021 101-1350-4320 Monthly Service 38.98 XCEL ENERGY INC 02/25/2021 700-7043-4320 Monthly Service 5,478.72 XCEL ENERGY INC 02/25/2021 700-0000-4320 Monthly Service 1,802.36 XCEL ENERGY INC 19,413.53 YSI 01/19/2021 101-1550-4150 Membrane Kit 62.00 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 9 of 10 Name Check D Account Description Amount YSI 62.00 Zoom 01/19/2021 101-1160-4300 monthly zoom webinar charge/COVID/ Rec Center/Admin 85.90 Zoom 85.90 195,399.90 Accounts Payable - Check Detail-ACH (02/26/2021 - 11:03 AM)Page 10 of 10