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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, OCTOBER 14, 2019 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:30 P.M. ­ WORK SESSION Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.Discuss Code Amendments 2.2020­2024 CIP Review 3.Review of 2020 Special Revenue & Enterprise Fund Budgets B.7:00 P.M. ­ CALL TO ORDER (PLEDGE OF ALLEGIANCE) C.PUBLIC ANNOUNCEMENTS 1.Invitation to Halloween Party, October 26 2.Invitation to Community Clean Up for Water Quality Event, Saturday, October 26 D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approve City Council Minutes dated September 23, 2019 2.Receive Planning Commission Minutes dated September 17, 2019 3.Receive Senior Commission Minutes dated August 16, 2019 4.Resolution 2019­XX: Approval to Apply For and Execute Grant Agreement with the Metropolitan Council Environmental Services (MCES) 5.Resolution 2019­XX: Designate No Parking for CSAH 101 from Pioneer Trail to Flying Cloud Drive 6.Resolution No. 2019­XX: Approve Contract for Building Demolition and Site Restoration Associated with CSAH 101 Project E.VISITOR PRESENTATIONS AGENDACHANHASSEN CITY COUNCILMONDAY, OCTOBER 14, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Discuss Code Amendments2.2020­2024 CIP Review3.Review of 2020 Special Revenue & Enterprise Fund BudgetsB.7:00 P.M. ­ CALL TO ORDER (PLEDGE OF ALLEGIANCE)C.PUBLIC ANNOUNCEMENTS1.Invitation to Halloween Party, October 262.Invitation to Community Clean Up for Water Quality Event, Saturday, October 26D.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated September 23, 20192.Receive Planning Commission Minutes dated September 17, 20193.Receive Senior Commission Minutes dated August 16, 20194.Resolution 2019­XX: Approval to Apply For and Execute Grant Agreement with theMetropolitan Council Environmental Services (MCES)5.Resolution 2019­XX: Designate No Parking for CSAH 101 from Pioneer Trail toFlying Cloud Drive6.Resolution No. 2019­XX: Approve Contract for Building Demolition and SiteRestoration Associated with CSAH 101 Project E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda) 1.Annette Buenger Citizen Action Request F.OLD BUSINESS 1.Approve Contract Amendment with Kimley­Horn for Engineering Services associated with the CSAH 101 Project from Pioneer Trail to Flying Cloud Drive 2.Resolution No. 2019­XX: Approve Plans and Specifications and Authorize Advertisement for Bids for CSAH 101 from Pioneer Trail to Flying Cloud Drive G.PUBLIC HEARINGS 1.Approval of On­Sale Beer & Wine License for Jimmie's Old Southern BBQ Smokehouse, 530 West 79th Street, Suite 100 2.Resolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: Accept Feasibility Report; Call Public Hearing H.NEW BUSINESS I.COUNCIL PRESENTATIONS J.ADMINISTRATIVE PRESENTATIONS K.CORRESPONDENCE DISCUSSION 1.Letter from Mack Titus dated 09­28­2019 2.2019 Building Permit Activity through October 1, 2019 3.Building Permit Data as of 10­02­2019 4.Municipal Legislative Commission Board of Directors Meeting Agenda 10­02­2019 5.5G Star Tribune Article 09­07­2019 6.Review of Claims Paid 10­14­2019 L.ADJOURNMENT M.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. AGENDACHANHASSEN CITY COUNCILMONDAY, OCTOBER 14, 2019CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.Discuss Code Amendments2.2020­2024 CIP Review3.Review of 2020 Special Revenue & Enterprise Fund BudgetsB.7:00 P.M. ­ CALL TO ORDER (PLEDGE OF ALLEGIANCE)C.PUBLIC ANNOUNCEMENTS1.Invitation to Halloween Party, October 262.Invitation to Community Clean Up for Water Quality Event, Saturday, October 26D.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approve City Council Minutes dated September 23, 20192.Receive Planning Commission Minutes dated September 17, 20193.Receive Senior Commission Minutes dated August 16, 20194.Resolution 2019­XX: Approval to Apply For and Execute Grant Agreement with theMetropolitan Council Environmental Services (MCES)5.Resolution 2019­XX: Designate No Parking for CSAH 101 from Pioneer Trail toFlying Cloud Drive6.Resolution No. 2019­XX: Approve Contract for Building Demolition and SiteRestoration Associated with CSAH 101 ProjectE.VISITOR PRESENTATIONSVisitor Presentations requesting a response or action from the City Council must complete andsubmit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda)1.Annette Buenger Citizen Action RequestF.OLD BUSINESS1.Approve Contract Amendment with Kimley­Horn for Engineering Services associatedwith the CSAH 101 Project from Pioneer Trail to Flying Cloud Drive2.Resolution No. 2019­XX: Approve Plans and Specifications and AuthorizeAdvertisement for Bids for CSAH 101 from Pioneer Trail to Flying Cloud DriveG.PUBLIC HEARINGS1.Approval of On­Sale Beer & Wine License for Jimmie's Old Southern BBQSmokehouse, 530 West 79th Street, Suite 1002.Resolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: AcceptFeasibility Report; Call Public HearingH.NEW BUSINESSI.COUNCIL PRESENTATIONSJ.ADMINISTRATIVE PRESENTATIONSK.CORRESPONDENCE DISCUSSION1.Letter from Mack Titus dated 09­28­20192.2019 Building Permit Activity through October 1, 20193.Building Permit Data as of 10­02­20194.Municipal Legislative Commission Board of Directors Meeting Agenda 10­02­20195.5G Star Tribune Article 09­07­20196.Review of Claims Paid 10­14­2019L.ADJOURNMENTM.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council.  That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone seeking a response or action from the City Council following their presentation is required tocomplete and submit a Citizen Action Request Form. An online form is available athttps://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior tothe meeting.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. Whencalled upon to speak, state your name, address, and topic. All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event.  All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Discuss Code Amendments Section 5:30 P.M. ­ WORK SESSION Item No: A.1. Prepared By MacKenzie Young­Walters, Associate Planner File No:  SUMMARY Staff periodically reviews areas of the City Code that could potentially be amended to close loopholes, remove obsolete provisions, improve clarity, or allow for increased flexibility. Our practice is to bring these issues and potential solutions to the City Council’s attention. If the Council, upon reviewing these items, directs staff to amend the City Code, items requiring a Public Hearing will go before the Planning Commission on November 19, 2019 before returning to the City Council with the Planning Commission’s recommendation for a vote. DISCUSSION Staff has identified the following items as areas for potential code amendments: 1. Paver Design Plates 2. Recreational Beach Lots (Clarification) 3. Traffic Impact as Grounds for Site Plan Denial 4. Zoning Standards for Solar Energy Systems 5. Electronic Message Center Fee 6. Interim Uses (Minor Correction) 7. Limit Special/Temporary Event Merchandise Sales 8. Remove Conflicting Standards for Vote to Appoint/Remove Commissioners 9. Driveway Configuration Standards 10. Require Walkways and Pads for Stairs/Landings 11 . Adopt Airport Zoning Standards 12. Ban Birds of Prey 13. Parking Lot Graphic A brief summary of each item and staff’s recommendation can be found in the attached staff report. RECOMMENDATION The City Council should review the proposed solution for each issue and direct staff on if they should proceed with the proposed amendments or provide a different alternative. CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectDiscuss Code AmendmentsSection5:30 P.M. ­ WORK SESSION Item No: A.1.Prepared By MacKenzie Young­Walters, AssociatePlanner File No: SUMMARYStaff periodically reviews areas of the City Code that could potentially be amended to close loopholes, removeobsolete provisions, improve clarity, or allow for increased flexibility. Our practice is to bring these issues and potentialsolutions to the City Council’s attention. If the Council, upon reviewing these items, directs staff to amend the CityCode, items requiring a Public Hearing will go before the Planning Commission on November 19, 2019 beforereturning to the City Council with the Planning Commission’s recommendation for a vote.DISCUSSIONStaff has identified the following items as areas for potential code amendments:1. Paver Design Plates2. Recreational Beach Lots (Clarification)3. Traffic Impact as Grounds for Site Plan Denial4. Zoning Standards for Solar Energy Systems5. Electronic Message Center Fee6. Interim Uses (Minor Correction)7. Limit Special/Temporary Event Merchandise Sales8. Remove Conflicting Standards for Vote to Appoint/Remove Commissioners9. Driveway Configuration Standards10. Require Walkways and Pads for Stairs/Landings11. Adopt Airport Zoning Standards12. Ban Birds of Prey13. Parking Lot GraphicA brief summary of each item and staff’s recommendation can be found in the attached staff report.RECOMMENDATION The City Council should review the proposed solution for each issue and direct staff on if they should proceed with the proposed amendments or provide a different alternative. ATTACHMENTS: Code Amendment Summary MEMORANDUM TO: Todd Gerhardt, City Manager FROM: MacKenzie Young-Walters, Associate Planner DATE: October 14, 2019 SUBJ: City Code Amendments to Chapters 4 and 20 BACKGROUND Staff periodically reviews areas of the City Code that could potentially be amended to close loopholes, remove obsolete provisions, improve clarity, or allow for increased flexibility. Our practice is to bring these issues and potential solutions to the City Council’s attention. If the Council, upon reviewing these items, directs staff to amend the City Code, items requiring a Public Hearing will go before the Planning Commission on November 19, 2019 before returning to the City Council with the Planning Commission’s recommendation for a vote. Staff has identified the following items as areas for potential code amendments: 1. Paver Design Plates 2. Recreational Beach Lots (Clarification) 3. Traffic Impact as Grounds for Site Plan Denial 4. Zoning Standards for Solar Energy Systems 5. Electronic Message Center Fee 6. Interim Uses (Minor Correction) 7. Limit Special/Temporary Event Merchandise Sales 8. Remove Conflicting Standards for Vote to Appoint/Remove Commissioners 9. Driveway Configuration Standards 10. Require Walkways and Pads for Stairs/Landings 11. Adopt Airport Zoning Standards 12. Ban Birds of Prey 13. Parking Lot Graphic A brief summary of each item and staff’s recommendation can be found in the following section. SUMMARY OF ISSUES Paver Design Plates (Public Hearing Required) Issue Summary: Section 20-921 establishes that the design requirements for pervious pavement systems must consist of “…follow[ing] the current version of the City of Chanhassen Standard Specification and Detail Plates,” however no such standards or detail plates were ever adopted into City Standards. Proposed Solution: Staff believes that Section 20-921 should reference the Interlocking Concrete Pavement Institute (ICPI) standards and details for the design of pervious pavement systems rather than updating City Standards to include specific design requirements for such systems. Utilizing ICPI would help to promulgate details that follow the most continuously updated industry best practices. The ICPI is the leader in highlighting the most current trends in research and industry practices and in development and dissemination of technical information for design professionals and contractors utilizing pervious pavement systems. Recreational Beach Lots Clarification (Public Hearing Required) Issue Summary: Several sections of the Conditional Use Permit (CUP) standards for recreational beach lots, particularly the section governing overnight storage and mooring, are poorly structured. In its current state, it is difficult to read and hard to determine what provisions apply and in what circumstances they apply. The city frequently receives calls from HOAs interested in amending their CUP or clarifying their understanding of what is and is not permitted, and the confusing structure of this section of the Code can sometimes exacerbate rather than resolve their confusion. Proposed Solution: Staff proposes to rewrite sections of the code to clarify the intent of the portions of the code that routinely cause confusion. The substance and nature of the provisions governing recreational beach lots would not be changed, but phrasing and organization would be reworked in the hopes of creating a more user-friendly section. Traffic Impact as Grounds for Site Plan Denial (Public Hearing Required) Issue Summary: Under the criteria for site plan evaluation, vehicular and pedestrian circulation is listed as criteria for review; however, the section focuses mostly on interior site circulation and site access. As the city builds out and properties within existing developments redevelop, often as more intensive uses, the potential for these proposals to degrade the level of service of the surrounding roadways increases. In order to make sure that traffic studies are conducted and the full impact of the proposal on traffic circulation is accounted for, impact on level of service would need to be added as a criterion for site plan evaluation. Proposed Solution: Staff proposes adding traffic level of service as a criterion for site plan review and denial. The goal would be to increase the city’s ability to make sure that proposed uses do not create undue hardship on neighboring uses and residents by reducing level of service below acceptable thresholds. Zoning Standards for Solar Energy Systems (Public Hearing Required) Issue Summary: Every year staff receives applications for roof-mounted solar energy systems. Currently, the City Code is largely silent on accessory solar energy systems; however, the 2040 Comprehensive Plan identified supporting residential and business solar development that maintains community character as a natural resources goal, and listed amending the City Code to include definitions, permitted uses and plans, and access to sunlight as it pertained to solar energy as a policy. Proposed Solution: Staff proposes adopting definitions, listing accessory solar energy systems as permitted uses, and establishing performance standards to govern the placement and design of these features. Establishing clear standards will help residents and contractors navigate the permitting process, will prevent these systems from being installed in potentially hazardous or nuisance causing locations, and will fulfill one of the goals outlined in the 2040 Comprehensive Plan. Electronic Message Center (EMC) Fee (City Council Only) Issue Summary: The city’s website, development fee schedule, and sign permit application all list the fee for electronic message center’s as $300 and staff has historically charged $300 to review these permits; however, there is no fee listed for electronic message centers in the City Code. Proposed Solution: Due to the unique standards and additional review associated with EMCs, staff recommends formally adopting the $300 fee that is currently being charged. Interim Uses (Minor Correction) (Public Hearing Required) Issue Summary: The general issuance standards for interim use permits section 20-322(4) reads “The date of event that will terminate the use can be identified with certainty.” This section should read “date or event”. Staff reviewed the termination conditions placed on existing interim use permits and they are consistent with section 20-322(4) reading “date or event” rather than “date of event”. Proposed Solution: Staff believes there was a typing error when this section was codified, and proposes correcting it. Limit Special/Temporary Event Merchandise Sales (Public Hearing Required) Issue Summary: In 2019, the city amended its special event ordinance. As part of the rewrite, the city opted to list out grounds for denying a permit rather than listing criteria for approval, as had previously been the case. Upon subsequent review, staff noticed that the preexisting criteria for approval that required “Only merchandise which is normally sold or stoked by the occupant(s) on the subject premises shall be sold and/or promoted; provided, that seasonal merchandise and produce may be allowed (retail only where retail is permitted)” had not been included as grounds for denying a permit. Instead, the more general “The type of sale is not permitted by zoning or other statue” was used. This less restrictive language has the potential to allow unintended pop up retail businesses to operate under temporary event permits within commercial districts. Proposed Solution: Staff recommends amending the grounds for denial to include a prohibition on the sale of non-related merchandise, similar to what was previously present in the temporary and special event code. Staff proposes structuring the provision to make it clear that food trucks and other similar features typically found at open houses and special events are permitted, but that unrelated commercial activities are not allowed. The goal of this clause would be to prevent an unaffiliated business, say a parking lot shirt stand, from paying another business, say a gas station, to pull a permit on their behalf so they could hold a weekend sale on their property. Remove Conflicting Standards to Vote to Appoint/Remove Commissioners (City Council Only) Issue Summary: Section 2-46 of the City Code states that it requires a four-fifths vote of the City Council to remove an appointed commissioner; however, Section 2-46.15 states that commissioners may be removed by a majority vote of the City Council. The City Attorney advised staff that these contradictory sections should be reconciled in favor of the most recently adopted ordinance. Proposed Solution: Staff believes it would be appropriate to reconcile the discrepancy in favor of the most recently adopted ordinance which stipulates commissioners may be removed by a majority vote of the City Council, since it contains a section that specifically addresses the resignation and removal of commissioners; whereas, the older ordinance governs appointments more generally. Driveway Configuration Standards (Public Hearing Required) Issue Summary: There have been several ongoing issues with driveways: 1) The required 10-foot driveway side yard setback does not make sense in zoning districts where properties are allowed a 5-foot garage side yard setback; 2) In order to reduce lot cover, some builders are proposing driveways that tapper down too quickly to accommodate off street parking or easy access to the garage; and, 3) The section of the Code governing driveways has been amended seven times since 2001, and as a result, it has become difficult for residents and builders to navigate. Proposed Solution: Staff is recommending expanding the minimum design standards to ensure that driveways provide sufficient off-street parking and allow for functional movements, that the driveway setback be made commensurate to the property’s underlying zoning for the first 20 feet, and that the section be reorganized to improve readability. Require Walkways and Pads for Stairs/Landings (Public Hearing Required) Issue Summary: The City Code does not require single-family homes to have sidewalks or concrete pads for stairs, landings, and access doors other than those from a dwelling to the outdoors. Sometimes builders who are near a property’s lot cover limit will omit these features in order to reduce lot cover. These features help facilitate safe ingress/egress and their subsequent addition by homeowners, often without the required permit, can cause properties to exceed their permitted lot cover. Many times these features are added by landscapers and staff discovers them during as built reviews, creating issues with approving the as built and releasing the associated escrows. Proposed Solution: Staff is proposing amending the code to require applicants to include these features. Requiring these features to be shown on proposed plans will help prevent subsequent issues with lot cover and as built approvals. Adopt Airport Zoning Standards (Public Hearing Required) Issue Summary: The City of Chanhassen is required to administer the Flying Cloud Airport Zoning Ordinance, and in order to enforce this zoning ordinance, the city must adopt it into its zoning code. In order to fulfill this responsibility, the city must adopt the provisions of the Flying Cloud Airport Zoning Ordinance as part of its City Code. Proposed Solution: Staff believes that the most efficient way to meet the above requirement is to establish an Airport Zoning Overlay District and adopt the Flying Cloud Airport Zoning Ordinance by reference as additional standards for properties within the overlay district. Staff believes this will have a minimal impact on the city. Ban Keeping Birds of Prey (Public Hearing Required) Issue Summary: In 2009, the city conducted a major overhaul of the section of the City Code that governs the keeping of animals. This overhaul established the provisions prohibiting the keeping of wild animals within the city. A definition of birds of prey as well as a clause prohibiting their keeping was part of the proposed ordinance; however, due to an error, only the definition of birds of prey was included in the final draft of the ordinance and residents could make the case that they are allowed to keep birds of prey. Proposed Solution: Staff proposes removing the loophole by adopting the intended text of the 2009 ordinance that prohibits the keeping of birds of prey. Remove Inaccurate Parking Graphic (Public Hearing Required) Issue Summary: In 2004, the city updated the parking lot design standards, changing the minimum parking stall and drive aisle width. The text and tables of section 20-1118 were all changed, but an illustrative graphic depicting the older stall and aisle width was over looked. The conflicting standards between the graphic and the text have the potential to cause confusion for developers attempting to develop parking lot designs meeting City Code. Proposed Solution: Staff proposes removing the graphic to avoid confusion. Staff believes that the ordinance’s text and tables make the standard sufficiently clear without any form of visual aide, rendering a replacement graphic unnecessary. RECOMMENDATION City Council should review the proposed solution for each issue and direct staff on if they should proceed with the proposed amendments or provide a different alternative. ATTACHMENTS g:\plan\city code\2019\2019-05 various\executive summary of items_cc ws.docx CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject 2020­2024 CIP Review Section 5:30 P.M. ­ WORK SESSION Item No: A.2. Prepared By Greg Sticha, Finance Director File No:  BACKGROUND Capital Improvement Plan The Capital Improvement Plan is a five­year projection of the funds needed to maintain the city’s existing capital assets and add improvements or system expansions when necessary. It is incumbent on the city council and staff to exercise prudent stewardship over these capital assets. This plan will fully fund our capital needs while maintaining existing services. Capital Replacement Equipment Fund The city currently levies $800,000 per year for the Capital Replacement Equipment Fund (400) to finance capital equipment purchases. In 2020, these purchases are estimated to be $1,064,050. There is approximately $1.6M in reserves in this fund. The levy has not been increased beyond its initial levy amount of $800,000 since 2005.  Some highlights of capital replacement purchases planned for 2019 are: The purchase of a Dump/Plow truck replacement (EQ­016); approximately $265,000 in various software, hardware and computer upgrades (EQ­ 013,EQ­048. EQ­174); $165,000 in paver replacements for city center park (PK&T­143), and a $150,000 security/remodel upgrade of the city hall front desk area (MB­010). PARK DEDICATION FUND Approximately $1,350,000 in capital improvements are scheduled for 2020 in the Park Dedication Fund. The largest is $1,200,000 for the Arboretum Trail and Highway 41 underpass. PARK EQUIPMENT REPLACEMENT FUND City council established the creation of this fund in 2018, in order to fund $250,000 per year in park replacement needs per the parks master plan.  The fund was funded for 2019 and part of 2020 with an additional amount of the 2019 surplus to be used to fund the annual replacement through 2021. Other Major Capital Projects The most significant capital project the city now has funding for is for improvements to TH 101 from Pioneer Trail to Flying Cloud Drive totaling $32 million. Most improvements are scheduled to take place in 2020 and 2021. The majority of the project is funded from other agencies, but there are utility costs and some use of MSA funds in CITY COUNCIL STAFF REPORTMonday, October 14, 2019Subject2020­2024 CIP ReviewSection5:30 P.M. ­ WORK SESSION Item No: A.2.Prepared By Greg Sticha, Finance Director File No: BACKGROUNDCapital Improvement PlanThe Capital Improvement Plan is a five­year projection of the funds needed to maintain the city’s existing capital assetsand add improvements or system expansions when necessary. It is incumbent on the city council and staff to exerciseprudent stewardship over these capital assets. This plan will fully fund our capital needs while maintaining existingservices.Capital Replacement Equipment FundThe city currently levies $800,000 per year for the Capital Replacement Equipment Fund (400) to finance capitalequipment purchases. In 2020, these purchases are estimated to be $1,064,050. There is approximately $1.6M inreserves in this fund. The levy has not been increased beyond its initial levy amount of $800,000 since 2005. Some highlights of capital replacement purchases planned for 2019 are: The purchase of a Dump/Plow truckreplacement (EQ­016); approximately $265,000 in various software, hardware and computer upgrades (EQ­013,EQ­048. EQ­174); $165,000 in paver replacements for city center park (PK&T­143), and a $150,000security/remodel upgrade of the city hall front desk area (MB­010).PARK DEDICATION FUNDApproximately $1,350,000 in capital improvements are scheduled for 2020 in the Park Dedication Fund. The largestis $1,200,000 for the Arboretum Trail and Highway 41 underpass.PARK EQUIPMENT REPLACEMENT FUNDCity council established the creation of this fund in 2018, in order to fund $250,000 per year in park replacementneeds per the parks master plan.  The fund was funded for 2019 and part of 2020 with an additional amount of the2019 surplus to be used to fund the annual replacement through 2021.Other Major Capital ProjectsThe most significant capital project the city now has funding for is for improvements to TH 101 from Pioneer Trail to Flying Cloud Drive totaling $32 million. Most improvements are scheduled to take place in 2020 and 2021. The majority of the project is funded from other agencies, but there are utility costs and some use of MSA funds in conjunction with this project. Staff has included Lyman Boulevard Improvements from Galpin Boulevard to TH 41 for a total cost of $10.75M (ST­ 038). The majority of the improvements would be the responsibility of other agencies but does include the potential for $1.5M in city MSA funds and would need $724,000 in state bonding approved in the 2020 legislative session. The project is currently programmed for 2021. Improvements to Galpin Boulevard from Highway 5 north to city limits amounting to $10.75M (ST­040) is included in the CIP for 2022. The majority of this project is planned to be funded by contributions from other agencies with about $3.75M (MSA and Utility Funds) in city funding to be used to construct the needed upgrades to urbanize this section of road. The city council is currently considering additional funding for the Pavement Management Program (PMP) which directly impacts ST­012.  It includes numerous local roads and MSA funding of $3.2M in 2020 and 2021, as well as the use of $2.6M in PMP funds in 2020 and $3.6M in PMP funds in 2021.  The result of doing the additional annual street improvement projects has a direct impact on a number of other funding items including the need for additional General Fund employees as well as additional funding for utility improvements related to each of these projects. There are a number of utility projects that are dependent on development. Each of these will be evaluated on an annual basis and adjustments will be made to the CIP in future years as development dictates, and will also be made in conjunction with our annual rate study. DISCUSSION Staff will be looking for feedback on the capital items listed in the CIP document and, in particular, for direction on changes to any of the capital items for 2020.The final version of the 2020­2024 CIP will be adopted at the city council meeting on December 9, 2019. ATTACHMENTS: 2020­2024 CIP 10­04­2019 Source City of Chanhassen, MN C apital Improvement Pro gram 2020 tnru 2024 FUNDTNG SOURCE SUMMARY 2020 2021 2022 2023 2024 Total AssessmenURevolving Assess Fund Cable TV Fund Capital Replacement Equipment Fund Developer Assessments MSA Other Agency Contribution Park Dedication Fund Park Replacement Fund Sewer Utility Fund State Bonds Street Pavement Management Surface Water Utility Fund Tax Levy Water Utility Fund 2,582,500 25,000 1,064,050 1,716,500 15,900,000 1,375,000 255,000 1,060,950 260,000 677,450 93,000 2,839,450 3,712,500 2s,000 1,218,050 3,700,000 42,000 1,479,090 8,850,000 3,000,000 7,3'10,000 25,000 250,000 3,671 ,770 260,000 1,028,170 93,000 2,412,770 3,800,000 25,000 1,1 17,930 200,000 25,000 255,000 763,290 260,000 1,064,290 93,000 1,8'14,290 3,900,000 25,000 1,775,600 25,000 2s5,000 752,350 260,000 1,115,000 93,000 4,880,350 17,695,000 142,000 6,654,720 8,850,000 7,933,000 46,919,000 1,475,000 1,260,000 7,598,410 724,000 1,300,000 5,092,960 465,000 14,720,410 3,016,500 23,709,000 25,000 245,000 1,350,050 724,000 260,000 1,208,050 93,000 2,773,550 GRAND TOTAL 27,848,900 38,359,700 32,121,800 9,417,800 13,081,300 120,829,500 Source City of Chanhassen, MN C apital Improvement Pro gram 2020 thru 2024 PROJECTS BY FUNDING SOURCE Project # Priority 2020 2021 2022 2023 2024 Total AssessmentTRevolvingeiiessFund I Tennis Court Refurbishment Annual Street lmprovement Program Assessment/Revolving Assess Fund Total TV Fund Audio/Visual Equipment Citizen Survey Cable TV Fund Total PK&T-072 sT-112 EQ-026 MB-023 nla nla 2,s82,500 75,000 3,637,500 75,000 17,620,0003,700,000 3,800,000 3,900,000 2,582,500 3,712,500 3,700,000 3,800,000 3,900,000 17,695,000 25,000 25,000nla nla 2s,000 2s,000 25,000 17,000 125,000 17,000 25,000 25,000 42,000 25,000 25,000 142,000 Capital Replacement Equipment Fund ! Fire Dept.: SCBA Equipment PPE: TumouUHelmets Computer/Network Equipment Purchases/Upgrades Telecommunication Purchases/Upgrades Light Duty Trucks: Community Dev. Dump/Plow Truck Replacements/Additions Light Duty Trucks: Streets Software Purchases Computerized Records Retention System Fire Vehicles Aerial Photography for City GIS Datasets Administration Vehicle Replacement Engineering Vehicle Replacement Storage Area Network (SAN) CSO Truck Office Furniture Snowblower SnowBlast Sicard Sweeper - Parks Light Duty Trucks - Parks Mower Replacement - Park Skid loader - Street Department Tractor Replacement - Park Brush Chipper Annual Skid Loader Trade ln Copier Replacements Fleet Vehicles Miscellaneous Fire EquipmenUHose Replacement Recreation Center Revitalization Project Zero Turn Mower Replacement - Parks Hot Box with Asphalt Premix Heater Crack Sealer EQ-004 EQ-010 EQ-013 EQ-014 EQ-015 EQ-o76 EQ-029 EQ-148 EQ-149 EQ-)54 EQ-055 EQ-063 EQ-065 EQ-081 EQ-083 EQ-084 EQ-098 EQ-099 EQ-100 EQ-104 EQ-105 EQ-106 EQ-115 EQ-124 EQ-127 EQ-132 EQ-137 EQ-140 EQ-l54 EQ.,'58 EQ-'59 47 n/a nla nla n/a nla nla n/a nla nla nla nla n/a nla n/a nla nla nla nla nla n/a n/a nla nla nla n/a nla nla n/a nla nla nla 30,000 82,700 6,600 221,000 50,000 88,250 22,000 2,100 19,000 15,000 30,400 92,300 2,300 31,000 228,000 36,000 98,350 6,1 00 30,000 1 7,1 00 29,500 86,000 19,000 18,500 35,000 15,000 350,000 31,300 79,300 2,300 64,000 235,000 100,490 5,000 65,000 27,000 33,400 5,000 36,000 19,000 9,000 15,000 44,300 31,300 76,300 s0,000 242,000 104,030 7,000 2,900 5,000 46,000 18,600 123,400 19,000 9,000 20 000 2s,000 32,250 71,300 330,000 49,000 106,800 144,000 17,900 45,600 5,000 154,500 41,700 47,000 83,000 240,400 104,800 19,000 9,500 20,000 25,000 350,000 155,250 401,900 61,200 95,000 1,256,000 135,000 497,920 40,100 239,000 40,000 56,500 45,600 55,000 33,400 25,000 154,500 41,700 172,000 202,600 240,400 228,200 86,000 95,000 46,000 35,000 85,000 50,000 18,000 44,300 47,000 55,000 5,000 5,000 43,000 101,000 '18,000 ,000 Source Project # Priority 2020 2021 2022 2023 2024 Total Annual Zero Tum Mower Replacement - Park Vibratory Compactor Craig loader plow & wing M-B Broom Compressor Street Sweeper Trailer Replacement Weed Sprayer Vehicle Replacement - Planning Permiting/Planning Software Upgrade City Hall Remodel Fire Department Building lmprovements City Hall Roof Replacement Recreation Center Wall Replacement Recreation Center Lobby Fumiture Lake Ann Lake Side Pavilion Roof Replacement City Center Park Paver Replacement Annual Street lmprovement Program Lyman Blvd lmprovements-Galpin Blvd to TH 41 Galpin Blvd lmp-Hwy 5 N to City limits (PW176A) TH 41 Rehabilitation - Pioneer Trail to TH 5 MSA Total EQ-164 EQ-765 EQ.'66 EQ-167 EQ.'69 EQ-170 EQ-l71 EQ-l72 EQ-173 EQ-174 MB-010 MB-026 M8-033 MB-034 MB-035 PK&T-132 PK&T-142 '1,000 59,000 46,300 16,400 29,900 5,000 59,000 46,300 16,400 29,900 310,000 76,750 9,900 33,000 94,500 150,000 218,900 300,000 65,500 12,000 30,000 165,000 nla n/a nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla 1,000 1,000 1 ,000 1 ,000 310,000 36 000 7,400 33,350 9,900 33,000 94,500 150,000 93,900 165,000 125,000 65,500 12,000 300,000 30,000 Capital Replacement Equipment Fund Total Developer Assessments I 2010 MUSA Sanitary Lift Station SS-020 Lower Bluff Creek Trunk Utility lmprovements SS-024 Developer Assessments Total MSA 1,064,050 1,218,050 1,479,090 1,117,930 1,775,600 6'654'720 nla nla 950,000 7,900,000 950,000 7,900,000 8,850,000 8,850,000 sr-012 sr-038 sT-040 sT-l42 sr-032 sr-038 sr-040 swMP-024 swMP-046 swMP-048 swMP-053 PK&T-042 PK&T-043 PK&T-099 PK&T-138 1,716,500 1,5'16,500 1,500,000 100,000 100,000 3,333,000 1,500,000 3,000,000 100,000 n/a nla nla nla 3 000 000 1,716,500 3,016,500 3,000,000 200,000 7,933,000 Other Asencv Contribution I TH 101 lmp-Pioneer Tr to Flying Cloud Dr (CSAH 61) Lyman Blvd lmprovements-Galpin Blvd to TH 41 Galpin Blvd lmp-Hwy 5 N to City limits (PW176A) Lower Bluff Creek TMDL lmplementation Lotus Lake Channels & Outfall lmprovements Upper Riley Creek Channel Stabilization Rice Marsh Lake lron Enhanced Sand Filter Other Agency Contribution Total Park Dedication Fund | Picnic Tables/Park Benches Trees Chanhassen Nature Preserve Trail, Final Phase Arboretum Trail and Hwy 41 Underpass Cost Share nla nla n/a nla nla nla nla 1s,000,000 15,000,000 8,494,000 900,000 200,000 15,000 7,000,000 60,000 250,000 30,000,000 8,494,000 7,000,000 900,000 200,000 75,000 250,000 nla nla nla n/a 15,900,000 23,709,000 7,310,000 46,919,000 10,000 15,000 150,000 1,200,000 10,000 1 5,000 10,000 15,000 10,000 15,000 't0,000 1 5,000 50,000 75,000 1 50,000 1,200,000 Park Dedication Fund Total 1,375,000 25,000 25,000 25,000 25,000 1,475,000 Source Project # Priority 2020 2021 2022 2023 2024 Total i Park Replacement Fund I Park Equipment Replacement PK&T-141 Park Replacement Fund Total Sewer Util Fund nla 255,000 245,000 250,000 255,000 255,000 1,260,000 255,000 245,000 250,000 255,000 255,000 1,260,000 1 1 ,950 12,550 13,170 14,290Software Purchases Generator Light Duty Trucks: Utilities Bobcat Trailer Replacement Mailing Folder/lnserter Generator Truck lnflow and lnfiltration Abatement Sanitary Lift Station Rehabilitation Program 2010 MUSA Sanitary Lift Station Lower Bluff Creek Trunk Utility lmprovements Annual Street lmprovement Program TH101 lmp-PioneerTrto Flying Cloud Dr (CSAH 61) Galpin Blvd lmp-Hwy 5 N to City limits (PW176A) Sewer Utility Fund Total State Bonds Lyman Blvd lmprovements-Galpin Blvd to TH 41 State Bonds Total Software Purchases Mailing Folder/lnserter Annual Street lmprovement Program Property Acquisition Lower Bluff Creek TMDL lmplementation Stormwater Pond lmprovements Storm Water lnfrastructure Maintenance/Replacement Lotus Lake Channels & Outfall lmprovements Upper Riley Creek Channel Stabilization Rice Marsh Lake lron Enhanced Sand Filter Surface Water Utility Fund Total x Pavement Management Tax Levy Total Street Pavement Management I Pavement Management SI-078 Street Pavement Management Total Surface Water Uti Fund 't,060,950 't,350,050 3,671,770 763,290 752,350 7,598,410 nla 724,000 724,000 724,000 724,000 nla 260,000 260,000 260,000 260,000 260,000 1,300,000 260,000 260,000 260,000 260,000 260,000 1,300,000 13,170 14,290 15,000 EQ-048 EQ-059 EQ-l62 EQ-160 EQ-l61 EQ-168 ss-012 ss-o77 ss-020 ss-024 sr-012 sr-032 sr-040 nla nla nla nla nla nla nla nla nla nla n/a nla nla 21,500 5,000 200,000 130,000 192,500 500,000 3,600 200,000 130,000 950,000 1,800,000 325,000 250,000 44,000 95,000 200,000 85,000 15,000 52,350 70,000 200,000 90,000 60960 52,350 135,500 3,600 5,000 95,000 1,000,000 555,000 950,000 1,800,000 1,685,000 1,000,000 250,000 200,000 120,000 517,500 500,000 325,000 325,000 sr.038 EQ-l48 EQ-l61 sT-012 swMP-l14 swMP-024 swMP-032 swMP-045 SWMP.046 swMP-048 swMP-053 1 1,950 5,000 1 85,500 75,000 s0,000 300,000 50,000 12,550 785,500 300,000 50,000 50,000 10,000 600,000 300,000 50,000 1s,000 50,000 600,000 75,000 300,000 75,000 600,000 300,000 100,000 100,000 66,960 5,000 2,771,000 1 50,000 50,000 1,500,000 325,000 150,000 25,000 s0,000 nla n/a nla nla nla nla nla nla nla nla 677,450 1,208,050 1,028,170 1,064,290 1,115,000 5,092,960 nla 93,000 93 000 93,000 93,000 93,000 465,000sr-018 93,000 93,000 93,000 93,000 93,000 465,000 Source Project # Priority 2020 2021 2022 2023 2024 Total Software Purchases Generator Light Duty Trucks: Utilities Bobcat Trailer Replacement Mailing Folder/lnserter Generator Truck Lower Bluff Creek Trunk Utility lmprovements Annual Street lmprovement Program TH10'l lmp-PioneerTrto Flying Cloud Dr(CSAH 61) Galpin Blvd lmp-Hwy 5 N to City limits (PW1764) Watermain Replacement Well Rehabilitation Program Low Zone 1 million gallon Storage Tank Well#16 Water Utility Fund Total GRAND TOTAL EQ-l48 EQ-059 EQ-062 EQ-160 EQ-161 EQ-l68 ss-024 sT-012 sr-032 sT-040 w-024 w-032 w-046 w-059 1,1 50,000 500,000 1,100,000 5'1,000 2,005,000 500,000 200,000 56,000 s00,000 96,000 nla nla nla nla nla nla nla nla nla nla nla nla nla nla '11,950 12,5s0 13,170 21,500 3,600 5,000 1,100,000 700,000 95,000 700,000 700,000 900,000 61,000 43,000 2,600,000 1,400,000 14,290 44,000 15,000 52,350 70,000 60960 52,350 135,500 3,600 5,000 95,000 1,100,000 5,255,000 1,000,000 500,000 2,200,000 307,000 2,600,000 1,400,000 2,839,450 2,773,s50 2,412,770 1,814,290 4,880,350 14'720'410 27,848,900 38,359,700 32,121,800 9,417,800 13,081,300 120'829,500 City of Chanhassen, MN Capital Improvement Pro gram 2020 thru 2024 DEPARTMBNT SUMMARY Department 2020 2021 2022 2023 2024 Total Major Equipment Municipal Buildings Park & Trail lmprovements Sanitary Sewer lmprovements Street lmprovements Surface Water Management Water System lmprovements 774,000 243,900 1,795,000 330,000 22,180,000 1,375,000 1,151,000 1,078,200 202,500 345,000 320,000 35,s33,000 625,000 256,000 '1,550,800 17,000 275,000 1 3,030,000 16,428,000 725,000 96,000 1,133,800 300,000 3'10,000 28s,000 5,978,000 450,000 961,000 2,090,300 280,000 290,000 5,878,000 500,000 4,043,000 6,627,100 763,400 3,005,000 14,255,000 85,997,000 3,675,000 6,507,000 TOTAL 27,848,900 38,359,700 32,121,800 9,417,800 13,081,300 120'829,500 Department City of Chanhassen, MN C apital Improvement Pro gr am 2020 thru 2024 PROJECTS BY DEPARTMENT Project# Priority 2020 2021 2022 2023 2024 Total Major Equipment Fire Dept.: SCBA Equipment PPE: TumouUHelmets Computer/Network Equipment Purchases/Upgrades Telecommunication Purchases/Upgrades Light Duty Trucks: Community Dev. Dump/Plow Truck Replacements/Additions Audio/Visual Equipment Light Duty Trucks: Streets Software Purchases Computerized Records Retention System Fire Vehicles Aenal Photography for City GIS Datasets Generator Light Duty Trucks: Utilities Administration Vehicle Replacement Engineering Vehicle Replacement Storage Area Network (SAN) CSO Truck Office Fumiture Snowblower SnowBlast Sicard Sweeper - Parks Light Duty Trucks - Parks Mower Replacement - Park Skid loader - Street Department Tractor Replacement - Park Brush Chipper Annual Skid LoaderTrade ln Copier Replacements Fleet Vehicles Miscellaneous Fire EquipmenUHose Replacement Recreation Center Revitalization Project Zero Tum Mower Replacement - Parls Hot Box with Asphalt Premix Heater Crack Sealer Bobcat Trailer Replacement Mailing Folder/lnserter Annual Zero Tum Mower Replacement - Park Vibratory Compactor Craig loader plow & wing M-B Broom Generator Truck Compressor Street Sweeper Trailer Replacement T EQ-004 EQ-010 EQ-013 EQ-014 EQ-015 EQ-016 EQ-026 EQ-029 EQ-)48 EQ-149 EQ-154 EQ-055 EQ-059 EQ-062 EQ-063 EQ-065 EQ-081 EO-083 EQ-084 EO-098 EQ-099 EQ-100 EQ-104 EQ-105 EQ-l06 EQ-115 EQ-124 EQ-127 EQ-l32 EQ-l37 EQ-l40 EQ-154 EQ-'58 EQ-759 EQ-160 EQ-161 EQ-164 EQ-765 EQ-166 EQ-167 EQ-768 E0-769 EQ-170 EQ-171 30,000 82,700 6,600 221,000 25 000 50,000 124J00 22,000 2,100 30,400 92,300 2,300 31,000 228,000 25,000 36,000 136,000 6,1 00 30,000 17,'100 350,000 31,300 79,300 2,300 64,000 235,000 25,000 31,300 76,300 50,000 242,000 25,000 146,900 7,000 2,900 88,000 5,000 46,000 18,600 123,400 19,000 9,000 350,000 155,250 401,900 61,200 95,000 1,256,000 125,000 135,000 698,800 40,100 239,000 40,040 104,700 271,000 56,500 45,600 55,000 33,400 25,000 154,500 41,700 172,000 202,600 240,400 228,200 86,000 95,000 46,000 35,000 85,000 50,000 18,000 44,300 47,000 7,200 15,000 5,000 59,000 46,300 16,400 190,000 29,900 310,000 76,750 330,000 25,000 49,000 15'1 ,800 144,000 17,900 104,700 140,000 45,600 5,000 I 54,500 41,700 47,000 83,000 240,400 104,800 19,000 9,s00 nla nla nla n/a nla nla n/a nla nla nla nla nla n/a nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla nla n/a nla nla nla n/a n/a n/a nla n/a nla nla ,250 ,300 32 71 43,000 5,000 5,000 43,000 101 ,000 1 9,000 86,000 '19,000 18,s00 3s,000 1 5,0001 5,000 18,000 15,000 1,000 29,500 27,000 55,000 33,400 5,000 '140,000 5,000 65,000 36,000 19,000 9,000 15,000 20,000 2s,000 44,300 47,000 7,200 1 ,000 1,000 1,000 190,000 20,000 25,000 1,000 59,000 46,300 '16,400 29,900 36,000 3'10,000 7,400 33,350 Department Project # Priority 2020 2021 2022 2023 2024 Total Weed Sprayer Vehicle Replacement - Planning Permiting/Planning Software Upgrade Major Equipment Total City Hall Remodel Citizen Survey Fire Department Building lmprovements City Hall Roof Replacement Recreation Center Wall Replacement Recreation Center Lobby Furniture Municipal Buildings Total Park & Trail impror.r"ntt I Picnic Tables/Park Benches Trees Tennis Court Refurbishment Chanhassen Nature Preserve Trail, Final Phase Lake Ann Lake Side Pavilion Roof Replacement Arboretum Trail and Hwy 41 Underpass Cost Share Park Equipment Replacement City Center Park Paver Replacement Park & Trail Improvements Total Sanitarv Sewer Imnrovements I lnflow and lnflltration Abatement Sanitary Lift Station Rehabilitation Program 2010 [/USA Sanitary Lift Station Lower Bluff Creek Trunk Utility lmprovements Sanitary Sewer Improvements Total Street Im ts Annual Street lmprovement Program Pavement Management TH101 lmp-PioneerTrto Flying Cloud Dr(CSAH 61) Lyman Blvd lmprovements-Galpin Blvd to TH 41 Galpin Blvd lmp-Hwy 5 N to City limits (PW176A) TH 41 Rehabilitation - Pioneer Trail to TH 5 Street I mprovements Total Surface Water Management I Property Acquisition Lower Bluff Creek TMDL lmplementation Stormwater Pond lmprovements Storm Water lnfrastructure Maintenance/Replacement Lotus Lake Channels & Outfall lmprovements Upper Riley Creek Channel Stabilization Rice Marsh Lake lron Enhanced Sand Filter EQ-172 EQ-173 EQ-l74 MB-110 M8-023 MB-026 M8-033 MB-034 MB-035 PK&T-142 PK&T-043 PK&T-072 PK&T-099 PK&T-132 PK&T-138 PK&T-141 PK&T-142 ss-072 ss-o, / ss-020 ss-024 sT-012 sr-078 sT-032 sr-038 sT-040 sT-042 swMP-)14 SWMP-024 SWMP-032 swMP-l45 swMP-046 swMP-048 swMP-053 nla nla nla 9,900 33,000 94,500 774,000 1,078,200 1,s50,800 1,133,800 2,090,300 6,627,100 1 50,000 9,900 33,000 94,500 nla nla nla nla nla nla nla nla nla nla n/a nla nla nla nla nla nla nla nla nla '17,000 150,000 17,000 218,900 300,000 65,500 12,000 93,900 125,000 65,500 12,000 300,000 243,900 202,500 17,000 300,000 763,400 1 0,000 15,000 10,000 1 5,000 75,000 10,000 '15,000 10,000 15,000 10,000 15,000 50,000 75,000 75,000 150,000 30,000 1,200,000 1,260,000 165,000 150,000 1,200,000 255,000 1 65,000 30,000 24s,000 250,000 255,000 255,000 't,79s,000 345,000 275,000 310,000 280,000 3,005,000 n/a nla nla nla 200,000 130,000 200,000 120,000 200,000 130,000 'r,900,000 10,800,000 200,000 85,000 200,000 90,000 1,000,000 555,000 1,900,000 10,800,000 330,000 320,000 13,030,000 285,000 290,000 14,255,000 s,827,000 353,000 1 6,000,000 8,462,000 353,000 16,000,000 '10,718,000 5,325,000 353,000 5,525,000 353,000 5,525,000 353,000 30,664,000 1,765,000 32,000,000 10,718,000 10,750,000 100,000 10,750,000 100,000 22,180,000 35,533,000 16,428,000 5,978,000 5,878,000 85,997,000 nla nla nla nla nla nla nla 75,000 9s0,000 300,000 50,000 300,000 50,000 250,000 25,000 300,000 50,000 75,000 300,000 75,000 300,000 75,000 300,000 100,000 100,000 150,000 950,000 1,500,000 325,000 350,000 100,000 300,000 f- Department Project # Priority 2020 2021 2022 2023 2024 Total Surface Water Management Total 1,375,000 62s,000 725,000 450,000 500,000 3,67s,000 Watermain Replacement Well Rehabilitation Program Low Zone 1 million gallon Storage Tank Well#16 w-024 w-032 w-046 w-059 1,100,000 5'1,000 200,000 56,000 96,000 900,000 61,000 43,000 2,600,000 1 400 000 2,200,000 307,000 2,600,000 1,400,000 n/a n/a nla nla Water System Improvements Total GRAND TOTAL 1,151,000 256,000 96,000 961,000 4,043,000 6,507'000 27,848,900 38,359,700 32:121,800 9,417,800 13,081,300 120,829,500 Water System Improvements I Capital Improvement Program City of Chanhassen, MN Project # EQ-004 Project Name Fire Dept.: SCBA Equipment 2020 thru 2024 Department Contact Type Llseful Life Category Priority Major Equipment Don Johnson Equipment 20 years Fire nJaAccount #l 400-41 l5-4705 Account #2 Account #3 Account #4 Total Project Cost: 5499'100 masks, and upgrades to SCBA air packs as needed.program is to provide additional and/or replacement SCBA air bottles, SCBA face Justification NFPA additionsand/orTheextremes.of replacementanln environment periodicISthatandperformedaISdemandingactivityrigorousvery to newandoforequlpdestroyedequipmentcurrentdamagedlstoiredmaintainreplacementthroughquantitiesSCBArequequipment ifethereachedcompliance cycle.hasThecurrentequipmentfirefighters. Prior Expenditures 2020 2021 2022 2023 2024 Total 3s0,000 350,000Equipment Total 350,000 350,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total 350,000 350,000Capital Replacement Equipment Fund Total 350,000Total3s0,000 Budget Impact/Other maintenance budget will accommodate for this addition.should be no operational impact from this purchase.The current fT4qro-ol f-i4-{iil{ Capital Improvement Program City of Chanhassen, MN Project # EQ-010 Project Name PPE: Turnout/Ilelmets 2020 thru 2024 Department Major EquiPment Contact Don Johnson Type Equipment tlseful Life 5-7 years Category Fire Priority n/aAccount#l 400-41054705 Account #2 Account #3 Account #4 Prior Expenditures 2020 2021 2022 'fotal Project Cost: $460'400 2023 2024 Total Description hasthat itsreachedthewithofturnoutthemeetANFP85I1geartheforofPPEtostandard,along replacementIS(tumoutpurchase gear) theirtumoutwithafter period.alsowill new members complete probationarytheyoflifeto57gearTheservlceprovideyears.department Justification gear lasts approximately 5-7 years on average. Purchases in 2019 were increased due to higher than anticipated hiring. lTo5,To-l Maintenance 30,000 30,400 31,300 31,300 32,250 155,250 Total Total 30,000 30,400 31,300 31,300 32,250 155,2s0 Prior Funding Sources 2020 2021 2022 2023 2024 Total 30,000 30,400 31,300 31,300 32,2s0 '155,250Capital Replacement Equipment Fund Total Total 30,000 30,400 31,300 31,300 32,250 1 55,250 Budget Impact/Other should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. f-ro-s,fsol Capital Improvement Program City of Chanhassen, MN Project # EQ-013 Project Name ComputerAletwork Equipment Purchases/Upgrades 2020 thru 2024 Department Major Equipment Contact Richard Rice Type Equipment tlseful Life 3-8 years Category Administration Priority n/aAccount #l 400-4126-4703 Account #2 Account #3 Account #4 Prior Expenditures 2020 2021 Totol Project Cost: $1,466,250 2022 2023 2024 Total Description wasscheduleandhardware.Thenetwork replacementtheofandnetworkingusercomputer,peripherals,printer,purchase replacement heads.of the andMISthewithCoordinator departmenttheIlnand999ISmodificationtoapprovalCityManagerbysubject Justification ISit theneededdirecttotowherethethisallowsflexibilityequipmentCitygreaterandequipmentcomputerthroughprojectpurchasing 999IItnand999theMIStheCoordinatorThewasschedulebyapprovedthanratherindividuallnbydevelopedbudgets.replacement 6Iserver8networktheforofswitches,Itheln2020are backupTaskITreplacementForce.Expenditures budget requestsappointed tollwlre-issuedandbe CityofMosttherecycledCenterSeniorector.equipment replacedbeing48andtabletsthePC's,projPC's,laptop tomovedbeenhavesite.auction relatedbewillsold the lc expendituresoldestthelnsurplusSecurityTheinventoryCitypublequipment Security/Access Control 1,064,350 Office Equipment 82,700 92,300 79,300 76,300 7'1,300 401,900 Total 82'700 92,300 79,300 76,300 71,300 401,900Total 2020 2021 2022 2023 2024 TotalPrior Funding Sources Capital Replacement Equipment Fund 82,700 92,300 79,300 76,300 71,300 401,900 Total 71,300 401,900Total82,700 92,300 79,300 76,300 Budget TmpacUOther done staffMIS theafteritemstoare periodwarrantv expires.bythisforcomeaccountato3withRepairsyear warranty,items purchased or 0l 60-430060-453 &(Consulting).outsideor are outfunded of 0 Maintenance-Eq,uipment)(Repairrepairsparts fiI64iso-l Capital Improvement Program City of Chanhassen, MN Project # EQ-014 Project Name Telecommunication Purchases/Upgrades 2020 thru 2024 Account #1 400-4101-4703 Account #2 Account #3 Account #4 Deprrtment MajorEquipment Contact Richard Rice Type Equipment Llseful Life 10 years Category Administration Priority n/a TotalPrior Expenditures 2020 2021 Total Project Cost: $165J50 2022 2023 2024 system provides phone service for City Hall, the Library, Public Works, the Recreation Center, Fire Station I and the Water Treatment Plants. remalnswhich anrllularceand ceservlthefundsandtothesystems,telephone excluding equipmentprojectexpansion upgrades City alroom Hall.ThiaISmodelMitel0005tsandlnlocatedservertheindividualitem.currentThe CitysystemdepartmentbudgettelephoneCity Justification life in 2022 at which time other options such as a hosted or hybrid solution will be evaluated. withservlces otherofandservlcesforallowstheofonPBXcentralphone City applicationsthe management phone integratisimplifiessystem 2I IPAdditional wilhandsets be asorderedPBXwilsawith5000Mitel20lnunifiedandservlces.fax The system replacedmessaglng lssoftware end of lnife 2020FiretheTheStation.callcurrentforIntertelatHalland accounting golngCityexistingdigitalphones llwl itsreach serylceThe20ln9IsystemprojectedwillbeanwithonaddtomodulePhonetheapplicationManagerimplementedreplaced Office Equipment 6,600 2,300 2,300 50,000 61,200 Total Total 6,600 2,300 2,300 50,000 61,200 Prior Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 6,600 2,300 2,300 50,000 61,200 Total Total 6,600 2,300 2,300 50,000 61,200 Budget Lnpact/Other for the replacement telephone system will be funded out of the I I 60-4300 services account. Description lTr,ml fTo4.15ol Capital Improvement Prograrr City of Chanhassen, MN Project # EQ-015 Project Name Light Duty Trucks: Community Dev. 2020 thru 2024 Department Contact Type tlseful Life Category Priority Major Equipment Jason Wedel Vehicles Unassigned Community Development nlaAccount #l 400410'7-4704 Account #2 Account #3 Account #4 Prior Expenditures 2020 2021 2022 Total Project Cost: $268,000 2023 2024 Total ln toaretheehicleSchedule.units yearconsistentarethegenerallyearlypurchasedwithReplacementReplacementpurchases theand ofState Minnesota Program.the framestime established Cooperative PurchasingbyCountyHennepin 2022 - #612 2008 GMC Canyon | - #607 2007 GMC Canyon - #611 2008 GMC Canyon Justification These vehicles are used to provide building inspection services throughout The life expectancy ofthese vehicles is 12 years andthe community average replacement age is over 13 years. fTmool Vehicles 31,000 64,000 9s,000 Total 31,000 64,000 95,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total '173,000 Capital Replacement Equipment Fund 31,000 64,000 95,000 Total 95,000Total31,000 64,000 lmpact/Other purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. t202 Capital Improvement Program City of Chanhassen, MN Project # EQ-016 Project Name Dump/Plow Truck Replacements/Additions Account#1 400-4108-4704 Account #2 2020 thru 2024 Account #3 Account #4 2020 2021 2022 2023 Department Contact Type Llseful Life Category Priority Major Equipment .Iason Wedel Vehicles Unassigned Street Equipment nla Total Project Cost: $2'625,800 2024 TotalPrior Expenditures Description 1 - #126 2001 Sterling L8513 Dump/Plow Truck-with plow, wing and sander - #127 2OO1 Sterling L85 13 Dump/Plow Truck-with plow, wing and sander - #128 2OO3 Sterling L8513 Dump/Plow Truck-with plow, wing and sander snowsnowCostsfleet.truckinclude box,wing,plowaremaintaintoreliabletruckdumpchassis,hydraulic system,purchases required Stateor of MNarevehiclestheeithersander.and These CountyHennepinusingpurchased required to be placed up to one year in advance of delivery, schedule is as follows: - #124 1998 Ford L8513 Dump/Plow Truck-with plow, wing and sander - #104 2008 Mack GU7l3 with Justification for and haulingwinterservlcestheresponseplowingtousedofmaintenancecommunityincludingvehiclesThesearethroughoutprovidevariety thelnGrowthandvehiclesthesereliablebenecessitatesdependable.servlc€IS 8I 5 WinterThe emergencysnowreplacementaverageyears.age Schedule.thewith ehiclevehicleconsistent Replacementareforworktrucks.these Theseadditional purchasescreates 1,369,800 Vehicles 221,000 228,000 235,000 242,000 330,000 '1,256,000 Total Total 221,000 228,000 235,000 242,000 330,000 1,256,000 2020 2021 2022 2023 2024 TotalPrior Funding Sources 1,369,800 Capital Replacement Equipment Fund 221,000 228,000 235,000 242p00 330,000 ',1,256,000 Total Total 221,000 228,000 23s,000 242,000 330,000 1,2s6,000 Budget Lnpact/Other and repair costs as compared to the vehicles replaced.purchases will include a limited walranty and will reduce the annual maintenance cooperative bid systems. Orders for truck chassis are Capital Improvement Program City of Chanhassen, MN Project # EQ-026 ProjectName Audio/Visual Equipment Account#l 210-0000-4705 Account #2 Prior Expenditures 2020 thru 2024 Account #3 Account #4 2020 2021 2022 2023 Department MajorEquipment Contact Jacob Foster Type Equipment I-lseful Life Unassigned Category Administration Priority n/a Total Project Cost: $350,000 2024 Total Description for the systematic maintenance and upgrading of audio/visual equipment. Justification original A"/V equipment was purchased in 1989, with the upgrades in 1994,2008 and 2012. 225,000 Maintenance 25,000 25,000 25,000 25,000 25,000 125,000 Total Prior Funding Sources Total 25,000 2s,000 25,000 25,000 25,000 125,000 2020 2021 2022 2023 2024 Total Cable TV Fund 25,000 2s,000 2s,000 25,000 25,000 125,000 Total Total 25,000 2s,000 25,000 25,000 25,000 125,000 Budget Impact/Other upgrades include expanding access to programming to those without access to cable, and continued enhancement ofthe live and broadcast f-rrsfoll Capital Improvement Program City of Chanhassen, MN Project # EQ-029 Project Name Light Duty Trucks: Streets 2020 thru 2024 Department Contact Type I-lseful Life Category Priority Major Equipment Jason Wedel Vehicles Unassigned Street Equipment n/aAccount #1 4004120-4704 Account #2 Account #3 Account #4 Total Project Cost: $286,000 2020 2021 2022 2023 2024 TotalPrior Expenditures Description street and garage departments. Replacement units are generally purchased early in by Hennepin County and the State of MN Cooperative Purchasing Program. 2020 - #101 2004 Chevrolet3l4 ton pickup, with plow 2021 -#130 2007 Chevrolet314ton pickup, with plow for scheduled replacement oflight duty trucks in the year in order to accommodate the time frames established - #l3l 2010 GMC Siena 2500, with Justification vehicles are used for a variety ofservices throughout the community. The average replacement age is l4 years. These purchases are with the Vehicle Replacement Program. 15'1,000 Vehicles s0,000 36,000 49,000 135,000 Total 50,000 36,000 49,000 't35,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund s0,000 36,000 49,000 135,000 Total Total 50,000 36,000 19,000 135,000 Budget purchases will include a limited waranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced' flsfp-ool Capital Improvement Program CiW of Chanhassen, MN Project # EQ-048 Project Name Software PurChaSeS 2020 thru 2024 Deprrtment MajorEquipment Contact Richard Rice Type Equipment tiseful Life 3-6 years Category Administration Priority n/aAccount#l 400-4117-4703 Account #2 .A.ccount #3 Account #4 2020 Total Project Cost: $1,602,870 2021 2022 2023 2024 TotalPrior Expenditures Description were moved to this account in 2010. awith individualarethatassociatednotallforspecific,the renewaland of softwareor departmentsfundsmajprogramsCitypurchaseproject costssoftwareII0IThe60-4300.orarefeesoutfundedaccountof reoccurringsoftwareannualandlcenserenewalmajSmallerect.supportproj Justification with one ofthose costs in this renewals.andandMicrosoftsoftwareforpurchasesfundsthisforareBS&A,Laserfiche,CartegraphESRI,of requested projectportionmajor ISsoftware and2007lnMicrosoftAlltheforofStateMinnesotapurchasedMicrosofttheAgreementPurchasingEnterprisejoinedCity a of threecostthetheofovertheallowstoperiod years.theln productstatethisunderCityspreadParticipatingagreementagreement. over threecostsThesealsoarewhenreleased.spread yeararetoAssuranceforallowareSoftwareupgradestheywithpurchased software chwhiESRIGISseveralandcitiesotherforCarverwithalnointsoftwareCountyTheagreementlsjlicensingperiod.City participating Thecost.assetlnatreducedwhichlicenseslnare useforlowedlimited every departmentGISthisfromect.alThistunded applicationproj 4into differentwerecostsdividedverslonnew20ln7Purchase fundingfromwasatosoftwareCartegraphupgradedpurchased Office Equipment 124J00 136,000 '140,000 146,900 151,800 698,800 Total Total 't24,100 136,000 140,000 146,900 1 51,800 698,800 2020 2021 2022 2023 2024 TotalPrior Funding Sources 904,070 Total Capital Replacement Equipment Fund Sewer Utility Fund Surface Water Utility Fund Water Utility Fund 88,250 98,350 100,490 104,030 106,800 497,920 '1,l,950 11 ,950 1'1,950 12,550 1 2,550 12,550 13,170 13,170 '13,'t70 14,290 14,290 14,290 15,000 15,000 15,000 66,960 66,960 66,960 Total 121,100 136,000 140,000 146,900 151 ,800 698,800 Budget ImpacVOther i-ro4,TrTl Capital Improvement Program City of Chanhassen, MN Project # EQ-049 Project Name Computerized Records Retention System 2020 thru 2024 2021 2022 2023 Department Major Equipment Contact Richard Rice Type Equipment tlseful Life 3-5 Years Category Administration Priority n/a Total Project Cost: S179,900 2024 Total Account #l 400-4124-4703 Account #2 Account #3 Account #4 Prior Expenditures 2020 Description modules are proposed for later years to allow for improved integration with the City web site. thewas chosenvendor thefor ect.Laserficherecordselectronicretention2002ln projthefundedofansystemoriginallypurchaseproject havewhich usefula lifetheandcostsassociatedfornowlstouseditsfundonaddmodulesequipment,scanningreplacementproject lnworkflows 2020 Additionalareaccommodatetousersadditionaland5oftoAddclientitionallicensesprojectplannedyears. Justification Avante theon network.Both documentofretrievalfromdocuments storageforallowsandsimultaneouscomputerCityphysicalanysystemquick canaccess bedocumentsforwilldocumentsbeInreduced.theand ofoccurTence orlost misfiled addition,speciflred publicsignificantlyspace AwasthetoLa-serfiche .vantemobileorThedevice.availablemade theto from internet system upgradedcomputercapableeasilypublicany orkflowswfunctions.andenabledwebandclients20lnThis15.included new auditing scanningworkflowengine,improvedplatformupgrade bewill tocreatedstartedwere201lnAdditional5.workflowtheanddocuments propertymanageofautomatingscannlngimporting Anwas25to9.ln 201USEISincludedmodulethewith upgradeTherecords.01 Publicuser starter upgradedPortalupgrade thatforms will intemalwithlowaltostaffcreateaccessibleFormsPublicls2020lnwillintegratewhichpubliclythe enterprise proposed The wouldunit movedbe thetofor2020.lnTheformatwide1nls replacedalsoproposedreplacementprimaryEngineering where the . scanner is less. Office Equipment 22,000 6,100 5,000 7,000 40,1 00 Total 22,000 6,'100 2020 2021 2022 2023 2024 Total 7,000 40,100Total Prior Funding Sources Capital Replacement Equipment Fund 22,000 6,1 00 5,000 7,000 40,100 Total Total 22,000 100 5,000 7,000 40,100 Budget ImpacVOther maintenance and repairs are funded out ofthe l0l-1 160-4300 services account. A proposed upgrade to Public Forms will add $1600 to 400-41 17 -47 03 account. fTrmol 5,000 fliT[o-l Capital Improvement Program City of Chanhassen, MN Project # EQ-054 Project Name Fire VehiCles 2020 thru 2024 Department Major EquiPment Contact Don Johnson Type Vehicles flseful Life l0-15 years Category Fire Priority n/aAccount #l 400-41354'104 Account #2 Account #3 Account #4 2020 2021 Total Project Cost: $2,860,500 2022 2023 2024 TotalPrior Expenditures Description ofexisting emergency response vehicles and major apparatus. This request outlines a schedule for existing vehicles. I - Replace 2005 Polaris Grass Response 212026 - - Replace 2013 Chevy Tahoe #203 - Replace 2015 Chevy Tahoe#202 Replace 20 I 5 Chevy Tahoe #204 1996 Justification ehicles are reaching or exceeding useful life standards outlined by NFPA for emergency response front line service. Major apparatus require a year process to spec, order and manufacture Vehicles 30,000 65,000 144,000 239,000 Total 30,000 65,000 141,000 239,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total 2,62'1,500 Capital Replacement Equipment Fund 30,000 65,000 't44,000 239,000 Total Total 30,000 65,000 144,000 239,000 Budget LnpacVOther are considered front line response vehicles and impact response to fire incidents within the City and to mutual aid partners' t202 fz^oilttol Capital Improvement Progrart City of Chanhassen, MN Project # EQ-055 Project Name Aerial Photography for City GIS Datasets 2020 rhru 2024 Department MajorEquiPment Contact Richard Rice Type Improvement I-lseful Life 2-3 years Category Administration Priority n/aAccount#l 400-0000-4752 Account #2 Account #3 Account #4 Prior Expenditures Totsl Project Cost: $137,750 2020 2021 2022 2023 2024 Total Description andTheCwithCarverCountythewithdatasetsGISityparticipatingfundsectaerialthefortheintegrationexistingCity'sprojphotography aerial for ,lutionresoandservlcesAndata.orthographicinitialcitiesothercountiesandlnointtoflyoverhighseveralpurchasejointjproject toThewasscheduleneededrevisedASbetore-flown threelnconductedofand2005scheduledwaswasevery years.data Aprilimagery wasresolutionforlastTheaerialtoandforallowcollaborativeaphotographyhighflyoveraccommodatecounty/citychangesproject.budget Thealloffuturedecidedhascovertocosts CitythebewilltndoneThe2020.orthographic layers.20ln 6.I nextThe Countyflightcompleted ln I202andContoursotherwilltoneedforfundLiDAR,specialtyPictometry,Planometrics, Justification withtssues andresidentstoresolvelnotherwithdatasetsGISandusestaffdatahelpgeographicalthisconjunctionEngineersUtilityPlanners, Sheriffsthe andOffice firehasandusefultolnscheduledstaffwithoutvisits.site lsIt used meeting provennearlyeveryrepeated threea vlewdimensional toaddedwhichCarverchosevendornewwhensearches.area (Pictometry),In 2008,Countyconducting toolseta allowswhich accurateforofincludesandthestaffforvlewtosideeachTheonsolutibuildingsdata.abilityPictometryprovides used tostaff andmeasureaerithedataallscollectedalsofrombycreatedareasoflines.and Enhanced map (Planometrics),layers lots and others.hard surface coverage such as dri 97,750 Maintenance 2,100 1 7,1 00 2,900 17,900 40,000 Total 2,100 17,100 2,900 17,900 40,000Total 2020 2021 2022 2023 2024 TotalPrior Funding Sources 97,750 Capital Replacement 2,1 00 '17,100 2,900 17,900 40,000 Equipment Fund Total 2,900 17,900 40,000Total2,100 17,100 Budget o operational impact is exPected Capital Improvement Prograln City of Chanhassen, MN Project # EQ-059 Project Name GeneratOr 2020 thru 2024 Department Contact Type Llseful Life Category Priority Major Equipment Jason Wedel Equipment Unassigned Utilities nlaAccount #l Account #2 Prior Expenditures Account #3 Account #4 2020 2021 2022 Total Project Cost: $I14,700 2023 2024 Total Description - #325 1999 Cat generator Justification replaces the existing generator in compliance with the equipment replacement plan. Equipment 104,700 104,700 Total Prior Funding Sources Total 104,700 104,700 2020 2021 2022 2023 2024 Total 10,000 Sewer Utility Fund Water Utility Fund 52,350 52,350 52,350 52,350Total Total 104,700 1 04,700 ImpacUOther 10,00c Capital Improvement Progrart City of Chanhassen, MN Project # EQ-062 Project Name Light Duty Trucks: Utilities 2020 thru 2024 Department Major EquiPment Contact Jason Wedel Type Vehicles Llseful Life Unassigned Category Utilities Priority n/aAccount #l'100-'1025-4704 Account #2 701-7025-4704 Account #3 Account #4 2020 Total Project Cost: $713'000 2021 2022 2023 2024 TotalPrior Expenditures Description s allows for replacement of existing vehicles in the Water and Sewer department. 2020 - #305 2006 Chevrolet 3/4 ton pickup - #302 2012 Ford 3/4 ton - #307 2017 Chevrolet Equinox - #308 2013 GMC Sierra - #309 2003 Ford Step Van Justification replaces pickups in accordance with the vehicle replacement plan. Vehicles 43,000 88,000 140,000 271,000 Total 43,000 88,000 140,000 271,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total 442,000 Sewer Utility Fund Water Utility Fund 21,500 21,500 44,000 44,000 70,000 70,000 135,500 135,500 Total Total 43,000 88,000 140,000 27r,000 Budget ImpacVOther f-44r-T6dl Capital Improvement Program City of Chanhassen, MN Project # EQ-063 ProjectName Administration Vehicle Replacement 2020 thru 2024 Department Contact Type LIseful Life Category Priority Major Equipment Jason Wedel Vehicles Unassigned Administration nla Frior Expenditures Account#l 400-0000-4704 Account #2 Account #3 Account #4 2020 2021 2022 Total Project Cost: $81,500 2023 2024 Total Description This allows for replacement of an existing vehicles for City Hall. 2021 -2010 Chev Colorado 4x4 Crew Cab (#002) - 20 I 0 Chev Impala 4 door Sedan (#00 1 ) Justification replaces the vehicles in accordance with the vehicle replacement plan. l---7iooill Vehicles 29,500 27,000 56,500 Total 29,500 27,000 56,500Tctal Ilrior Funding Sources 2020 2021 2022 2023 2024 Total 25,000 Capital Replacement Equipment Fund 29,500 27,000 56,500 Total Total 29,500 27,000 56,s00 Budget TmpacUOther Capital Improvement Progrart City of Chanhassen, MN Project # EQ-065 Project Name Engineering Vehicle Replacement Account #3 Account #4 2020 2021 2020 thru 2024 2022 Department Major Equipment Contact Jason Wedel Type Vehicles flseful Life Unassigned Category StreetEquipment Priority n/a 2023 2024 Total Account#t 400-0000-4704 Account #2 Prior Expenditures Description - #501 2010 Chevrolet Silverado Justification s replacement is in accordance with the vehicle replacement plan. Vehicles 45,600 45,600 Total Total 45,600 45,600 2020 2021 2022 2023 2024 TotalPrior Funding Sources 60,000 Capital Replacement Equipment Fund 45,600 45,600 Total Total 45,600 45,600 Impact/Other Total Project Cost: $105,600 loqmo-l Capital Improvement Program City of Chanhassen, MN Project # EQ-081 Project Name Storage Area Network (SAN) 2020 thru 2024 Department Contact Type tlseful Life Category Priority Major Equipment Richard Rice Improvement 5-7 years Administration n/a Prior Expenditures Account #3 Account #4 2020 2021 2022 Total Project Cost: $293'600 2023 2024 Total Account #l 400-4147 -4703 Account #2 Description network servers. A primary production storage array is located . in an auxiliary server room at the Public Works facility. lsallofedatarlectronlcISwhichthewheretheformajorityCityareathefundsdatanetwork,storageCitystorageequipmentproject Theconsole.all from aindividual singleaofnumerousarrays,managedThiarenetworkISstoragemaintained.(SAN)system comprisedstorage theThishostsalsofordowntimeusers.City'sneedsequipmentwithoutbetomodifiedanyASallowsSANstoragechange,disk storage easily areroom.rlicationlnHallmalntheseryer arraysstorageCatBackuprepity Justification Tb1ofrate storageExistingISayear,peralanddocumentationapproximatelygrowingforforneedapplicationsstoragedigitalCityspace downtimeandISutilizationsystemrequiresinefficient,Internal storageservers.networktoindionvidualdifficultphysicalbecamemanagespace forrealtimemakeASwellabilthecopiestoasforallowstimerealitynetworkareareconfigurationtechnologyStorage(sAN)reconfigure.threeintoandjustvirtualizedwereintegratedserversnetworkThetheofphysicalCityforandoritymajbackupday,time processes. A newthe Compellent arrayinstalledwas20ln6IASarray.storageproductionthisAwhichserversutilizeCompellentarraystoragestorage. theat rlicPub orksw building.oldertwothenthe Equaltogic arraysolderThereplicationIarayreplacedthis209lnCompellentafraywill evaluated.beassuchaAt2022.timethat otherlnforrecommendedIS 5s,000 55,000 t-r3i--ool Equipment Total 55,000 55,000 Total Prior Funding Sources 2020 202t 2022 2023 2024 Total 55,000Capital Replacement Equipment Fund 55,000 Total 55,000Total55,000 Budget ImpacVOther the storage arrays beyond 5 years will beSoftware and hardware suPPort forofbewillwithsupport.5 years warrantypurchasedarrays 0l 60-4220.servlcesMIS accountouttundedtheof t--zg&,6ool Capital Improvement Program City of Chanhassen, MN Project # EQ-083 Project Name CSO Truck 2020 thru 2024 Department Major EquiPment Contact Jason Wedel Type Vehicles tlseful Life Category Administration Priority n/aAccount#1 400-41294704 Account #2 Account #3 Account #4 2020 2021 2022 Total Project Cost: $93'400 2023 2024 Total Description This allows for replacement of an existing CSO truck. -#7022016 GMC Sierra This replaces a vehicle in accordance with the vehicle replacement plan. Prior ExPenditures 33,400 33,400 60,000 Vehicles 33,400 33,400 Total Total 2020 2021 2022 2023 2024 TotalPrior Funding Sources 33,400 33,400 Capital RePlacement Equipment Fund Total 33,400 33,400Total Budget Impact/Other f-60-,ooill Capital Improvement Program City of Chanhassen, MN Project # EQ-084 Project Name Office Furniture 2020 thru 2024 2021 2022 2023 Department Contrct Type flseful Life Category Priority Total Project Cost: $85'000 Major Equipment Jacob Foster Unassigned Administration nlaAccount#l 400-00004703 Account #2 Account #3 Account #4 2020Prior Expenditures Description for office fumiture and chair replacements. Justification This item will allow items to be replaced as they wear out or needs change. 5,000 5,000 5,000 5,000 5,000 25,000Office EquiPment T0tal Total 5,ooo 5,()oo 5,000 5,000 5,()o() 25'000.- Prior Funding Sources 2020 2021 2022 2023 2024 Total f--6om,tl Capital Replacement Equipment Fund 5,000 5,000 5,000 5,000 5,000 25,000 Total 5,000 5,000 5,000 5,000 25,000Total5,000 Budget ImpacVOther 2024 Total [=fr-oool Capital Improvement Prograrr City of Chanhassen, MN Project # EQ-098 Project Name Snowblower SnowBlast Sicard 2020 thru 2024 Department MajorEquipment Contact Jason Wedel Type Equipment [iseful Life Category Public Works Priority n/aAccount#l 400-0000-4705 Account #2 Account #3 Account #4 Total Project Cost: $154,500Description 142 - 1989 Snowblower SnowBlast Sicard Justification replaces the snowblower in accordance with the vehicle replacement plan. 2020 2021 2022 2023 2024 TotalExpenditures Equipment 1 54,500 154,500 151,s00 154,500Total Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 154,500 154,500 154,500 154,500Total Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # EQ-099 Project Name Sweeper - Parks 2020 rhru 2024 Account#l 400-0000-4705 Account #2 .{ccount #3 Account #4 Total Project Cost: $41,700 2022 2023 2024 Department Major Equipment Contact Jason Wedel Type Equipment Useful Life Category Park Priority n/a TotalExpenditures20202021 1999 Tenant Sweeper (#470) Justification s replaces the sweeper in compliance with the equipment replacement plan 41,700 41,700Equipment 41,700 41,700Total Funding Sources 2020 2021 2022 2023 2024 Total 41,700 41,700Capital Replacement Equipment Fund 41,700 41,700Total Budget Description Capital Improvement Program City of Chanhassen, MN Project # BQ-100 Project Name Light Duty Trucks - Parks 2020 thru 2024 Department Contact Type I-lseful Life Category Priority Major Equipment Jason Wedel Vehicles Park n/aAccount #l 400-4120-4704 Account #2 Account #3 Account #4 Prior Expenditures 2020 2021 2022 Total Project Cost: $569J00 2023 2024 Total Future Description These vehicles are purchased using the State of MinnesotaProvides for scheduled replacement of light duty trucks in the parks department. purchasing contract. Justification 2021 - #4012004 Chevrolet 4x4 with plow 2022 -#402 2004 Chevrolet 4x4 2023 - #408 2008 Chevrolet 4x4 with plow - #406 2008 Ford F450 with - #41I 2010 GMC Sierra 4x4 - #419 2012 Chevrolet 4x4 with Plow - #420 2012 Chevrolet 4x4 with Plow Vehicles 43,000 36,000 46,000 47,000 172,000 1 90,300 207,000 Total 43,000 36,000 46,000 47,000 172,000 TotalTotal Prior Funding Sources 2020 2021 2022 2023 2024 Total Future 43,000 36,000 46,000 47,000 172,000Capital Replacement Equipment Fund TotalTotal47Total43,000 36,000 Budget ImpacUOther l--ro?,T-ool flrT.ml Capital Improvement Program City of Chanhassen, MN Project # EQ-104 Project Name Mower Replacement - Park Account#1 400-0000-4705 Account #2 2020 thru 2024 Account #3 Account #4 2020 202r 2022 2023 Department Contact Type Useful Life Category Priority Major Equipment Jason Wedel Equipment Park n/a Total Project Cost: $582,600 2024 TotalPrior Expenditures Description - 20 I 2 Toro Groundsmaster 4000D (#45 I ) 2021 -2009 Toro Groundsmaster 5900 (#450) 2023 -2008 72" Exmark (#481) Justification needsand beto lntheseason workingEachmowers.lsmachine used goodC4haddailyduringgrowinggroundsityhigh-production mowto ilsstaffthatbewillablejustItIS4000Toromower,anticipated325DtwowithmowersoneInI20thelarge,)replacedCity with one large mower 380,000 Equipment 10't,000 18,600 83,000 202,600 Total 101,000 1 8,600 83,000 202,600Total Prior Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 101,000 18,600 83,000 202,600 Total 18,600 83,000 202,600Total101,000 Budget fTsomol Capital Improvement Program City of Chanhassen, MN Project # EQ-105 Project Name Skid loader - Street Department 2020 thru 2024 Department Contact Type tlseful Life Category Priority Major Equipment Jason Wedel Equipment Street Equipment nla Prior Expenditures .{ccount #3 Account #4 2020 2021 Account#l 400-00004705 Account #2 Total Project Cost: $283,400 2022 2023 2024 Total Description 1996 John Deere 544G Loader (#146) Justification s replaces the loader in accordance with the vehicle replacement plan' Equipment 240,400 240,400 I-43--oool Total Total 240,400 240,400 2020 2021 2022 2023 2024 TotalPrior Funding Sources Capital Replacement Equipment Fund 240,400 240,400 Tntal Total 240,400 240,400 Budget Impact/Other f--+5Iool Capital Improvement Program City of Chanhassen, MN Project # EQ-106 Project Name TractOr Replacement - Park 2020 thru 2024 Department MajorEquipment Contact Jason Wedel Account#l 400-0000-4705 Account #2 Account #3 Account #4 2021 2022 Type Equipment Useful Life Category Park Priority n/a Total Project Cost: $262,200 2023 2024 TotalPrior Expenditures 2020 Description These tractors are used for ball field maintenance, maintaining skating rinks and sweeping trails. - 1997 Toro Workman (#475) - 2001 John Deere 455 Traclor (#472) - 2004 John Deere 5520 Tractor/Blower - 2001 John Deere 5520 with snowblower (#471) - 2001 Erksine Tractor/snowblower (#480) Justification tractors are used for maintenance and upkeep ofbaseball fields, skating rinks and trails. These tractors will be at least 20 years old before are replaced. l=..............,00ol Equipment 123,400 104,800 228,200 Total Total 't23,400 104,800 228,200 Prior Funding Sources 2020 202r 2022 2023 2024 Total 34,000 Capital Replacement Equipment Fund 123,400 104,800 228,200 Total Total 123,400 104,800 228,200 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # EQ-lf 5 Project Name Brush Chipper 2020 rhru 2024 Account#l 400-0000-4705 Account #2 Account #3 Account #4 2021 2022 Department Major Equipment Contact Jason Wedel Type Equipment I-lseful Life Category StreetEquipment Priority n/a Total Project Cost: $86,000 2023 2024 TotalExpenditures2020 item is to replace the brush and tree limb chipper. This unit will be 18 years old when it is replaced. This unit is used heavily year round by the public works departments and needs to be in good working condition. | - #147 I 999 Vermeer 1800,4. Brush Chipper Justification To keep equipment in good repair. This purchase is consistent with the vehicle replacement program. 86,000 86,000Equipment Total 86,000 86,000 Funding Sources 2020 2021 2022 2023 2024 Total 86,000 86,000Capital Replacement Equipment Fund 86,000 86,000Total Impact/Other Description t202 Capital Improvement Program City of Chanhassen, MN Project # EQ-124 Project Name Annual Skid Loader Trade In 2020 thru 2024 Department MajorEquipment Contact Jason Wedel Type Equipment tlseful Life Category StreetEquipment Priority n/a Total Account #l 700-'10254705 Account #2 701-7025-4705 Account #3 Account #4 Total Project Cost: $185,000 2020 2021 2022 2$23 2024Prior Expenditures Description Bobcat Skidloader (# 149) Bobcat Skidloader (#4 13) Bobcat Skidloader (# I 50) Bobcat Skidloader (#3 I 8) item would fund the annual trade in ofskid loaders. s630 90 Justification newerln machines4.00I hour Tradingloadersfor$the ableIS tradeto skid perourtoDuestatetheannuallyapproximatelybidpricing,City This lsawillmachinehaveapproachandbecausethewarranty,otherno alwaysoilwilltherebechangesgreasejobsexceptexpenses lntrade so willstaffstatethebidtheorISTherenoonpnce,machinesthe Ifor pricing5betteraifeIcostguaranteeoverkeepingyears.cycle extendedanonholdthetoformachineiflsdealiforshould periodwedetermineittogoodannuallypricing 19,000 '19,000 19,000 19,000 '19,000 95,000Equipment Total Total 19,000 19,000 19,000 19,000 19,000 95,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total fToool Capital Replacement Equipment Fund 19,000 19,000 19,000 19,000 19,000 95,000 Total 95,000Total 19,000 19,000 19,000 19,000 19,000 Budget Impact/Other l-,ooo-l Capital Improvement Program City of Chanhassen, MN Project # EQ-127 Project Name Copier Replacements 2020 thru 2024 Account #3 Account #4 2020 2021 2022 Department Contact Type Llseful Life Category Priority Total Project Cost: $69,000 2024 Total Major Equipment Richard Rice Equipment 5-7 years Administration nlaAccount #l 40041094703 Account #2 Prior Expenditures 2023 item funds the replacement of departmental copiers. Copiers were previously part of individual department budgets but were moved to the CIP budget by the Finance Director in2012 Justification Year Purchased 2013 2013 2013 2016Public Works wereHallthreeThelocatedatCityPublictheWorkscoplerslnlocatedHalland4hasmultifunctionFacilitycopiersCityTheCitydepartmental whiteandItheblackwas206tolnmaintenancenewAreplaceexistingcolor20ln3Iareandaundersharedcopierpurchasedplan.replaced anbecomes lssue.will be whenordered maintenanceunitsatlocatedPublictheWorksandcoloraFacilityReplacementprinter Item Konica Bizhub C754 Konica Bizhub C454 Konica Bizhub C454 Konica Bizhub 250 23,000 Equipment 18,s00 9,000 9,000 9,s00 46,000 Total 1 8,500 9,000 9,000 9,500 46,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total 23,000 18,500 9,000 9,000 9,500 46,000Capital Replacement Equipment Fund Total 18,500 9,000 9,000 9,500 46,000Total ImpacVOther and supplies are funded from account 101-l l7'41 10,city office supplies. Description Capital Improvement Program City of Chanhassen, MN Project # EQ-f 32 Project Name Fleet Vehicles 2020 thru 2024 Department Major Equipment Contact Jason Wedel Account #l 400-4120-4704 Account #2 Account #3 Account #4 2020 2021 Type Vehicles Llseful Life Category Public Works Priority n/a Total Project Cost: $65,000 2022 2023 2024 TotalPrior Expenditures Description vehicles in the fleet department are used for picking up parts, delivering vehicles for service and other public works related travel. I - #155 2002 Chevrolet l/2 ton pickup Justification vehicles will average l9 years old when they are replaced. They are becoming rusty and unreliable. t-,oool Vehicles 3s,000 35,000 35,000 35,000TotalTotal Prior Funding Sources 2020 2021 2022 2023 2024 Total 30,000 Capital Replacement Equipment Fund 35,000 35,000 Teital 35,000Total35,000 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # EQ-f 37 Project Name Miscellaneous Fire Equipment/Ifose Replacement 2020 thru 2024 Department Contact Type flseful Life Category Priority Major Equipment Don Johnson Equipment Fire nlaAccount #l 4004127-4705 Account #2 Account #3 Account #4 Total Project Cost: $155,000 2020 2021 2022 2023 2024 TotalPrior Expenditures Equipment included with this project: Air Monitoring, Thermal Imaging, Positive Pressure Ventilation Fans, Hose Replacement, Nozzles and Specialized fire department emergency response equipment with a service life of more than 5 years. Justification work. Expenditures will befire department utilizes specific, specialized equipment to perform specific fire ground and emergency response annually to replace aging equipment on fire department apparatus' 15,000 15,000 15,000 20,000 20,000 85,000Equipment70,000 Total 15,000 15,000 1s,000 20,000 20,000 85,000Total Prior Funding Sources 2020 202r 2022 2023 2024 Total Capital Replacement Equipment Fund 15,000 15,000 ''t5,000 20,000 20,000 85,000 Tntal 15,000 15,000 20,000 20,000 85,000Total 15,000 Budget Impact/Other Description f-zo-,oool Capital Improvement Program City of Chanhassen, MN Project # EQ-140 Project Name Recreation Center Revitalization Project 2020 thru 2024 2022 Department Contact Type Llseful Life Category Priority Major Equipment Todd Hoffinan Improvement Park nlaAccount#l 400-41254706 Account #2 Prior Expenditures Account #3 Account #4 2020 2021 Total Project Cost: $125,000 2023 2024 Total Description of new fitness center equipment, replacement carpet, countertops, window treatments throughout the facility, failing tables and chairs replacement, upgrades are required to the fitness center audio system for participants and a digital lobby information system is needed to customer experience at the Chanhassen Recreation Center Justification Recreation Center is entering its 20th Anniversary. Due to age, usage and wear; a number of items require replacement or upgrades at this - window treatments for Lake Susan and Lotus Lake Rooms, replacement countertops for locker rooms, ten padded chairs and five, eight foot - window treatments for fitness center, studio and Conference Room, ten padded chairs, four, six foot tables and a five foot round table and and one stair climber and two elliptical machines for fitness center one treadmill and one recumbent bike for fitness center Maintenance 25,000 2s,000 50,000 Total Prior Funding Sources 2020 2021 2022 25,000 25,000 50,000 2023 2024 Total Capital Replacement Equipment Fund 25,000 25,000 50,000 Total 25,000 25,000 50,000 Budget Impact/Other Reduced repair costs and increased customer experience at the Recreation Center. one elliptical l- ,toodl Total T-tdodl Total Capital Improvement Program City of Chanhassen, MN Project # EQ-154 Project Name Zero Turn Mower Replacement - Parks 2020 thru 2024 Account#1 400-00004705 Account #2 Account #3 Account #4 2020 2021 2022 Department MajorEquipment Contrct Jason Wedel Type Equipment tlseful Life Category Park Priority n/a Total Project Cost: $34,000 2024 TotalPrior Expenditures 2023 Description I - 2005 Toro 597D 60" Z-Master Zero Tum Mower (#462) Justification These mowers have extensive hours and are starting to need expensive repairs' 16,000 Equipment 18,000 18,000 Total Total 18,000 18,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 18,000 18,000 Total 18,000 18,000 Budget ImpacVOther l-T6,000l Total Capital Improvement Prograrr CiW of Chanhassen, MN Project # EQ-158 Project Name Hot Box with Asphalt Premix Heater 2020 thru 2024 Department Major EquiPment Contact Jason Wedel Type EquiPment tlseful Life Category Public Works Priority n/aAccount#l 400-0000-4705 Account #2 Account #3 Account #4 Expenditures 2020 2021 2022 Total Project Cost: $44,300 2023 2024 Total Description 158 - 2009 Hot Box with Asphalt Premix Heater 2009 hot box is used for pothole patching. Justification hot box is worn from years ofuse. Equipment 44,300 44,300 44,300 44,300Total Funding Sources 2020 2021 2022 2023 2024 Total 44,300 44,300Capital Replacement Equipment Fund 44,300 44,300Total Budget Capital Improvement Program City of Chanhassen, MN Project # EQ-159 Project Name Crack Sealer 2020 thru 2024 Department Major Equipment Contact Jason Wedel Type Equipment I-lseful Life Category Public Works Priority n/aAccount#l 400-00004705 Account #2 Account #3 Account #4 Expenditures 2020 2021 Total Project Cost: 547,000 2024 Total Description crack sealing machine is used to blow out the cracks in streets and trails and fill the cracks with a sealer to stop the crack from getting larger 153 - 2003 Stepp Crack Sealer Justification 2003 Stepp crack sealer will be l9 years old. This machine should be rep,laced due to the rust from the bumer in the material tank. 47,000 47,000Equipment 47,000 47,000Total Funding Sources 2020 2021 2022 2023 2024 Total 47,000 47,000Capital Replacement Equipment Fund 47,000 47,000Total Budget Tmpact/Other 2022 2023 Capital Improvement Program City of Chanhassen, MN Project # EQ-160 Project Name Bobcat Trailer Replacement 2020 thru 2024 Department MajorEquipment Contact Jason Wedel Account#l 700-7025-4705 Account #2 701-7025-4705 Account #3 Account #4 2021 2022 Type Equipment tlseful Life Category Public Works Priority r/a Total Project Cost: $7,200 2023 2024 TotalExpenditures2020 Description B - 2003 Felling Bobcat Trailer Justification trailer is l9 years old and the rating is not enough for the load they are hauling. 7,200 7,200Equipment 7,200 7,200Total Funding Sources 2020 2021 2022 2023 2024 Total Sewer Utility Fund Water Utility Fund 3,600 3,600 3,600 3,600 7,200 7,200Total ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # EQ-161 Project Name Mailing Folder/Inserter 2020 thru 2024 Department Contact Type flseful Life category Priority Major Equipment Greg Sticha Equipment Finance nlaAccount #l'100-'1025-4703 Account #2 701-7025-4703 .Account#3 720-7025-4703 Account #4 Expenditures 2020 Total Project Cost: $15,000 2021 2022 2023 2024 Total Description is a replacement of the existing folder/inserter machine. This machine is used monthly for all City utility statements and on an as needed basis other city-wide mailings. Justifrcation lifedownoftime.The averagetn1lsandtomoreneedwasmachineln20repalrsfrequentperiodsresultingstartingexistingpurchased fromuse it.us 0I oflnitwill2020thofISmachineof7ISgiveapproximatelyyearsreplacingtypeyears,expectancy Equipment 15,000 1 5,000 Total 15,000 15,000 Funding Sources 2020 2021 2022 2023 2024 Total Sewer Utility Fund Surface Water UtilitY Fund Water Utility Fund 5,000 5,000 5,000 s,000 5,000 5,000 Total 15,000 15,000 Budget Capital Improvement Program City of Chanhassen, MN Project # EQ-164 Project Name Annual Zero Turn Mower Replacement - Park 2020 thru 2024 Department MajorEquipment Contsct Jason Wedel Type EquiPment I-lseful Life Category Park Priority n/aAccount#l 400-00004705 Account #2 Account #3 Account #4 Prior Expenditures 2020 2021 2022 Total Project Cost: $6,000 2023 2024 Total Description 18 Toro 5000 Zero Turn Mower - #482 Justification atit themowertheandthethancostmowerthisforlessof keeping replacingbidtheablerstradeaveragetotoDuestateannuallythepricing,City thebecauseobsandothernooilforwilltherebegreasejchangesnewerlnexceptexpensesmachinesguaranteeoflifeitsTradingexpectancy will always be under warranty Equipment 1,000 1,000 1,000 1,000 1,000 5,000 1,000 Total Total 1,000 1,000 1,000 1,000 1,000 s,000 2020 2021 2022 2023 2024 TotalPrior Funding Sources Capital Replacement Equipment Fund 1,000 1,000 1,000 1,000 1,000 5,000 Total 1,000 1,000 1,000 1,000 s,000Total 1,oqq Impact/Other f--T,oool Capital Improvement Program City of Chanhassen, MN Project # EQ-165 Project Name Vibratory Compactor Account #3 Account #4 Expenditures 2020 2021 2022 2023 2024 2020 rhru 2024 Account #l Account #2 Department MajorEquipment Contact Jason Wedel Type Equipment tlseful Life Category StreetEquipment Priority n/a 'l-otal Project Cost: $59,000 Total Description 1995 Caterpillar vibratory compactor (#152) Justification replaces the vibratory compactor in compliance with the equipment replacement plan. Equipment 59,000 59,000 Total 59,000 59,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 59,000 59,000 Total 59,000 59,000 ImpacUOther Capital Improvement Program City of Chanhassen, MN Project # EQ-166 Project Name Craig loader plow & wing Account #3 Account #4 2020 thru 2024 Department MajorEquipment Contact Jason Wedel Type Equipment I-lseful Life Category StreetEquipment Priority n/a Total Project Cost: $46J00 2022 2023 2024 Total Account #l Account #2 Expenditures 2020 2021 Description attachment goes with the John Deere loader (#146). Justification replacement is in compliance with the equipment replacement plan. Equipment 46,300 46,300 Total 46,300 45,300 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 46,300 46,300 Total 46,300 46,300 Budget Capital Improvement Program City of Chanhassen, MN 2020 rhru 2024 i\ccount #l Account #2 Department Contact Type flseful Life Category Priority 'l-otal Project Cost: $t6,400 Major Equipment Jason Wedel Equipment Street Equipment nla Expenditures Account #3 Account #4 2020 2021 2022 2023 2024 Total 2006 M-B Broom s attachment is used with the John Deere tractor, unit # I 4l Justification This replacement is in accordance with the equipment replacement plan. Equipment 16,400 16,400 Total 16,400 16,400 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund '16,400 16,400 Total 16,400 16,400 Budget ImpacVOther Project # EQ-167 Project Name M-B BrOom Capital Improvement Program City of Chanhassen, MN Project # EQ-168 Project Name Generator TruCk Account #3 Account #4 2020 thru 2024 Department Contact Type tlseful Life Category Priority Major Equipment Jason Wedel Equipment utiliries nlaAccount #l Account #2 Expenditures 2020 2021 2022 'fotal Proiect Cost: SI90,000 2023 2024 Total Description I 998 Ford L85 I 3 Generator truck with generator (#3 I I ) Justification replaces the generator truck and the generator in accordance with the vehicle replacement plan. Vehicles 190,000 190,000 Total 190,000 190,000 Funding Sources 2020 2021 2022 2023 2024 Total Sewer Utility Fund Water Utility Fund 9s 000 95,000 95,000 95,000 Total 190,000 190,000 Budget ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # EQ-169 ProjectName COmpreSSOr 2020 rhru 2024 Department Contact Type LIseful Life Category Priority 'l'otal Project Cost: $29,900 2022 2023 2024 Major Equipment Jason Wedel Equipment Street Equipment nlaAccount #l Account #2 .A,ccount #3 Account #4 Expenditures 2020 2021 Total 1993 Sullair Compressor (# 137) Justification replaces the compressor in accordance with the equipment replacement plan. Equipment 29,900 29,900 Total 29,900 29,900 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 29,900 29,900 Total 29,900 29,900 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # EQ-170 Project Name Street Sweeper 2020 thru 2024 Account #l Account #2 Account #3 Account #4 2020 202t 2022 Department Major Equipment Contact Jason Wedel Type Equipment tiseful Life Category StreetEquipment Priority n/a Total Project Cost: $3t0,000 2023 2024 TotalExpenditures Description Elgin Sweeper (# 136) Justification The life expectancy is l5 years and this sweeper will be l8 years old in202l Equipment 31 0,000 310 000 Total 310,000 310,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 310,000 3 10,000 Total 310,000 310,000 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # EQ-171 Project Name Trailer Replacement 2020 rhru 2024 Account #3 Account #4 2020 2021 2022 2023 Department Contact Type flseful Life Category Priority 'l'otal Project Oost: $76,750 2024 Total Major Equipment Jason Wedel Equipment Street Equipment nlaAccount #l Account #2 Expenditures Description - 2009 Felling Tandem Axel (# lA) - 20 I 0 Felling Tandem Axel (# I F) - 2008 Felling Tandem Axel (# I H) I - 2000 Towmaster Tri Axel (# lG) Justification f'e expectancy for the trailers is I 2 years. Equipment 36,000 7,400 33,350 76,750 Total 36,000 7,400 33,350 76,750 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement 36,000 7,400 33,350 76,750 Equipment Fund Total 36,000 7,400 33,350 76,750 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # EQ-172 Project Name Weed Sprayer 2020 thru 2024 Major Equipment Jason Wedel Equipment Public Works nla Department Contact Type Ilseful Life Category PriorityAccount #l Account #2 Account #3 Account #4 Total Project Cost: $9,900 2020 2021 2022 2023 2024 TotalExpenditures Description 1996 Weed Sprayer, 300 gallon Justification replaces the existing weed sprayer in compliance with the equipment replacement plan. Equipment 9,900 9,900 Total 9,900 9,900 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 9,900 o oAA Total 9,900 9,900 Budget ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # EQ-173 Project Name Vehicle Replacement - Planning 2020 thru 2024 Account #3 Account #4 2020 2021 2022 2023 Total Project Cost: $33,000 2024 Total Department Contact Type l-lseful Life Category Priority Major Equipment Jason Wedel Vehicles Community Development nlaAccount #1 Account #2 Expenditures Description 2010 Grand Caravan (#802) Justification This replaces the vehicle in accordance with the vehicle replacement plan. Vehicles 33,000 33,000 Total 33,000 33,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 33,000 33,000 Total 33,000 33,000 Budget ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # EQ-174 ProjectName PermitinglPlanning Software Upgrade Account #3 Account #4 Expenditures 2020 2021 2022 2023 2020 thru 2024 Department Contact Type tlseful Life Category Priority Total Project Cost: $94,500 2024 Total Major Equipment Richard Rice Equipment Finance nlaAccount #l Account #2 Description This project funds the implementation of a new software suite which will initially replace the current Springbrook building adds a land management component for processing all city developments. The requested vendor has additional software modules that can be implemented at a later date. permit application and Justification current version of Springbrook software modules is at an end of development so no new features are being added. There has been increasing WhileISswitchforications.mobileandnotdoesthisofferAvendoronlineforrequired applSpringbrookoption.permitting modules.financialwiththeitofferdoesonlinemodulearetherelssuesAccellaSpringbrookintegratingpermitcompanyparent BS&Athe sotrw*are.whichlicense als foralsoectaincludesMicrosoftdatabase applicationSQLrequirementproj Office Equipment 94,500 94,s00 Total 94,500 94,500 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 94,500 94,500 Total 94,500 94,500 Budget licensing and support fees to be funded in account 400-4117-4703 after initial one year warranty has expired. Capital Improvement Program City of Chanhassen, MN Project # MB-010 Project Name City Hall Remodel 2020 thru 2024 Department MunicipalBuildings Contrct Jacob Foster Account#1 400-4l484xxx Account #2 Account #3 Account #4 2020 2021 2022 Type lmprovement Llseful Life Category Administration Priority n/a Total Project Cost: $190,000 2023 2024 TotalPrior Expenditures Description s project will remodel and refurbish areas ofCity Hall that need paint, carpet or storage areas added Justification for residents. safety and reconfiguration for a better customer serviceentry and front reception area of City Hall need security improvements for employee Maintenance 1 50,000 1 50,000 Total 150,000 150,000Total l'rior Funding Sources 2020 2021 2022 2023 2024 Total 40,000 Capital Replacement Equipment Fund 150,000 150,000 Total Total 150,000 1s0,000 Budget Impact/Other f-+opodl Capital Improvement Program City of Chanhassen, MN Project # MB-023 Project Nnme Citizen Survey 2020 thru 2024 Account#l 210-0000-4300 Account #2 .{ccount #3 Account #4 2020 2021 2022 Department MunicipalBuildings Contact Jacob Foster Type Improvement liseful Life Category Administration Priority n/a Total Project Cost: $60,000 Prior Expenditures 2023 2024 Total Description City will conduct a triennial survey of residents. Justification City will use the feedback to monitor and respond to residents values and concems' 43,000 Study 17,000 1 7,000 Total 17,000 17,000'I'otal Prior Funding Sources 2020 2021 2022 2023 2024 Total 43,000 Cable W Fund 17,000 17,000 Total 1 7,000 17,000Total Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # MB-026 Project Name Fire Department Building Improvements 2020 thru 2024 Depsrtment Municipal Buildings Contact Don Johnson Account #3 Account #4 2020 2021 Type Maintenance Llseful Life Category Fire Priority n/a Total Project Cost: $421,900 2022 2023 2024 TotalPrior Expenditures - Convert three offices to bedrooms - Convert conference room into multiple user work space - Add beds and fumiture - Update two main floor bathrooms project would renovate the main fire station men's and women's locker rooms Justification frre department is utilized for several public events such as; elections, open house, City employees frequent the kitchen and work out areas on a regular basis as well, ln 2020, the office spaces will need to be converted to bedrooms to accommodate Lion's breakfast, and oflicial fire department ceremonies. beconferenceAalsoroomwillancrewprogram.overnight duty 202ln toI accommodateroomslockerbewouldrenovatedworkmaleThefemaleandbasementatoinedcombfullyspace.supervisor crews.ovemight Maintenance 93,900 125,000 218,900 Total $,9qq 125,000 218,900Total Prior Funding Sources 2020 2021 2022 2023 2024 Total 203,000 Capital Replacement 93,900 12s,000 218,900 Equipment Fund l'otal Total 93,900 125,000 218,900 Budget Account#l 400-4003-4xxx Account #2 fzog,o,ool Capital Improvement Program City of Chanhassen, MN Project # MB-033 Project Name Ciff Hall Roof Replacement Account #3 Account #4 Expenditures 2020 2021 2022 2023 2024 2020 thru 2024 Account #l 400-4148-4702 Account #2 Department Contact Type Llseful Life Category Priority -l'otal Project Cost: $300,000 Municipal Buildings Jacob Foster Maintenance Administration nJa Total Description City Hall roof is in need of replacement. Justification The oldest section of roof is 30 years old and has had minimal improvements. This project will replace the City Hall roof in three sections, as the building was built and expanded in three segments. Maintenance 300,000 300,000 Total 300,000 300,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 300,000 300,000 Total 300,000 300,000 Budget ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # MB-034 Project Name Recreation Center Wall Replacement 2020 rhru 2024 Account #l Account #2 .A.ccount #3 Account #4 2020 2021 2022 Department Municipal Buildings Contact Todd Hoffman Type Maintenance frseful Life Category Park Priority n/a 'l'otal Project Cost: S65,500 2023 2024 TotalExpenditures Description is request is to replace the three moveable walls at the Recreation Center Justification correctly, which causes a great deal of noise coming from adjoining rooms. The intemal wall ' called several times yearly to keep them functional. The walls are moved daily and are crucial program participants have complained about the impact on meetings and activities' noteachonTheside.arefloorsealsandwear workinghavewallscurTentarethetoatedamageThey showing significantoriginalbuilding. ISareaandmechanismscompanyplastic repair Center andCustomerstoRectheoperations. Malntenance 65,500 65,s00 Total 65,500 65,500 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 65,500 65,500 Total 65,500 Budget knpact/Other functioning walls, the Rec Center would no longer be able to offer larger programs and rentals for the community, Capital Improvement Program City of Chanhassen, MN Project # MB-035 Project Name Recreation Center Lobby Furniture .A.ccount #3 Account #4 Account #l Account #2 2020 thru 2024 2022 Department Contact Type Llseful Life Category Priority Municipal Buildings Todd Hoffman Maintenance Park nla Expenditures 2020 2021 Total Project Cost: S12,000 2023 2024 Total Description Purchase new lobby furniture for the Recreation Center, Justification existing fumiture in the tobby is stained and tom from I I years of use. The fumiture to Rec Center users. is in need ofreplacement. The lobby is not aesthetically Maintenance 12,000 12,000 Total 12,000 12,000 Funding Sources 2020 2021 2022 2023 2024 Total Capltal Replacement Equipment Fund I 2,000 12,000 Total 12,000 12,000 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN I'roject# PK&T-042 Project Name picnic Tables/Park Benches Prior Expenditures 2020 thru 2024 .{ccount #3 Account #4 2020 2021 2022 2023 Department Park & Trail Improvements Contact Todd Hoffman fype Improvement tlseful Life 30 Years Category Park Priority n/a 'l'otal Project Cost: $166,000 2024 Total Account#l 4t0-000-4705 Account #2 Description ofpicnic tables and park benches. Justification tables and benches are needed annually to replace old stock and meet new needs' Equipment 10,000 10 000 10,000 10,000 10,000 50,000 Total Total 10,000 10,000 10,000 10,000 1 0,000 50,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total Park Dedication Fund 10,000 10,000 10,000 10,000 10,000 s0,000 Total Total 10,000 10,000 10,000 10,000 1 0,000 50,000 Budget ImpacUOther f:l6,ooo-l flto,-oool Capital Improvement Program City of Chanhassen, MN Projcct# PK&T-043 Projcct Name TreeS Account #l 410-0000-4701 Account #2 2020 thru 2024 Account #3 Account #4 2020 2021 2022 2023 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement l-lseful Life 50 Years Cntegory Park Priority n/a Total Project Cost: S260,000 2024 TotalPrior Expenditures Description tree planting program. This program is proposed to be accelerated to mitigate the affects of Emerald Ash Borer Justification Parklands and other City properties experience tree loss annually, due to storm damage, disease, stress, etc 185,000 Land lmprovement 15,000 15,000 15,000 '15,000 15,000 75,000 Total Total 15,000 1 5,000 15,000 15,000 1 5,000 75,000 Prior Funding Sources 2020 202r 2022 2023 2024 Total 185,000 Park Dedication Fund 15,000 '15,000 15,000 15,000 1s,000 75,000 Total Total 15,000 15,000 15,000 15,000 1 5,000 75,000 Budget ImpacVOther Capital Improvement Prograrr City of Chanhassen, MN Project # PK&T-072 Project Name Tennis Court Refurbishment 2020 rhru 2024 Prior Expenditures Account#l 601-0000-4706 Account #2 Account #J Account #4 2020 2021 2022 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life 25 years Category Park Priority n/a Total Project Cost: 5425,000 2024 Total2023 Description Crack seal and resurface tennis courts. I - City Center Park and Lake Ann Park Justification courts offered are kept in playabte condition through patching and resurfacing on a six to ten year cycle. fTso,Tdol lvlaintenance 75,000 75,000 Total 75,000 75,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total AssessmenURevolving Assess Fund 75,000 7s 000 Total Total 75,000 75,000 Budget ImpacUOther Maintenance and operations costs. f-i5il,oool Capital Improvement Program City of Chanhassen, MN Project # PK&T-099 Project Name Chanhassen Nature Preserve Trail, Final Phase .{ccount #3 Account #4 2020 thru 2024 2022 Department Park & Trail Improvements Contact Todd Hoftnan Type Improvement I"rseful Life Category Park Priority n/a Total Project Cost: $150,000 2023 2024 Total Account#l 410-0000-4710 Account #2 Expenditures 2020 2021 Description 900 foot section of eight foot wide bituminous trail, located at the perimeter of Lot 2, Block I Arboretum Business Park 7th Addition Justification section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve. The trail project was initiated in 1995 Construction 150,000 '150,000 Total 1s0,000 150,000 Funding Sources 2020 2021 2022 2023 2024 Total Park Dedication Fund 150,000 1 50,000 Total 1 50,000 1 50,000 LnpacUOther and operation costs. Will need to be included in the pavement management program. Capital Improvement Program City of Chanhassen, MN Project # PK&T-132 ProjectNamc Lake Ann Lake Side Pavilion Roof Replacement Account#l 400-0000-4702 Account #2 Expenditures 2020 2021 2022 2023 2020 rhru 2024 Account #3 Account #4 Department Park & Trail lmprovements Contact Todd Hoffman Type Maintenance flseful Life Category Park Priority n/a Total Project C:ost: $30,000 2024 Total Description Reconstruction ofthe roofat the Lake Side Pavilion at Lake Ann Park. Justification roofis 25 years old and is in need ofreplacement. Maintenance 30,000 30,000 Total 30,000 30,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 30,000 30,000 Total 30,000 30,000 Budget ImpacUOther costs will be reduced Capital Improvement Program City of Chanhassen, MN Project # PK&T-138 Projctt Name Arboretum Trail and Hwy 41 Underpass Cost Share 2020 thru 2024 2022 2023 Department Park & Trail lmprovements Contact Todd Hoffman Type Improvement I-lseful Life Category Park Priority n/a 'I'otal Project Cost: S1,200,000 Account #l 410-0000-4710 Account #2 Expenditures .{ccount #3 Account #4 2020 2021 2024 Total Description A ten foot wide bituminous pedestrian trail located on the south side of State Highway 5, from Century Boulevard to the Minnesota Landscape Arboretum entry road. The project will also include a pedestrian underpass at State Highway 41. Carver County is the lead agency on the project. This funding allocation is the City's share of the local match for a transportation enhancement grant. Justification a pedestrian/bicycle trail route to the Arboretum has been a long range goal for the City, Carver County and the Arboretum. The lic will have access to the first pedestrian trail to the Arboretum from the east. Construction 1,200,000 1,200,000 Total 1,200,000 1,200,000 Funding Sources 2020 2021 2022 2023 2024 Total Park Dedication Fund 1,200,000 1,200,000 Total 1,200,000 't,200,000 ImpacVOther Additional trail maintenance duties witl be added to the weekly park maintenance department schedule. Capital Improvement Program City of Chanhassen, MN Project # PK&T-l4l Project Name Park Equipment Replacement Account #l 401-00004xxx Account #2 Prior Expenditures Account #3 Account #4 2020 2021 2022 2020 thru 2024 2023 Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Llseful Life Category Park Priority n/a Total Project Cost: $1,505,000 2024 Total Description Replace existing park equipment that has reached its useful life expectancy. 2020 - Curry Farms Park (basketball court & trail), Lake Ann Beach (playground), Powers Blvd (pipe rail fence), Power Hill Park (playground), Rice Marsh Lake Park (backstop and ballfield benches) and Meadow Green Park (backstop and ballfield Benches) 2021 - Carver Beach Park (playground), Lake Susan Park (basketball court), Pheasant Hills Park (playground), Roundhouse Park (structure) and Stone Creek Park (playground) 2022 - Bmdimere Park (playground) and North Lotus Park (hockey rink) 2023 - Cuver Beach Playground (playground), Sugarbush Park (playground) and South Lotus Lake Park (playground) 2024 - Lake Ann Park Meadow Green Park and Lake Ann Park Justification playground equipment has reached its useful life expectancy of25 years. Equipment 255,000 245,000 250,000 255,000 255,000 1,260,000 Total Prior Funding Sources Total 2s5,000 245,000 250,000 255,000 255,000 1,260,000 2020 2021 2022 2023 2024 Total Park Replacement Fund 255,000 245,000 250,000 255,000 255,000 1,260,000 Total Total 255,000 245,000 2s0,000 255,000 255,000 1,260,000 Budget Impact/Other T-r45oool f-r45pool Capital Improvement Program City of Chanhassen, MN Project # PK&T-142 Project Name City Center Park Paver Replacement 2020 thru 2024 Account #l Account #2 Account #3 Account #4 2020 2021 2022 Department Park & Trail lmprovements Contrct Todd Hoffinan Type Maintenance tlseful Life Category Park Priority n/a Total Project Cost: S165,000 Expenditures 2023 2024 Total Description Replace dilapidated pavers in main walkways at City Center Park in vicinity of library. The existing concrete pavers will be replaced with a clay paver product for extended reliability. Justification over time. toPaverIimitedwiltbenoandsafeasurface.critical corridors deteriorated replacementswalkinghaveprovidelongerpaverswalkway sectiadditional willons toneed bewill20o/o theof entire5lnfeet the Thiscondition.,000 replace approximately plazqsquarepoorestproject Maintenance 165,000 165,000 Total 16s,000 165,000 Funding Sources 2020 2021 2022 2023 2024 Total Capital Replacement Equipment Fund 165,000 165,000 Total 165,000 165,000 Budget Impact/Other will reduce maintenance and operational costs and increase safety Capital Improvement Program City of Chanhassen, MN Project # SS-012 Project Name Inflow and Infiltration Abatement Account#l 701-70xx-4751 Account #2 Prior Expenditures .Account #3 Account #4 2020 2021 2020 rhru 2024 2022 2023 Department SanitarySewerlmprovements Contact Jason Wedel Type lmprovement I-lseful Life Unassigned Category Utilities Priority n/a Total Project Cost: $2,700,000 2024 Total Description annual project includes televising, repairs and rehabilitation ofexisting sanitary sewer. The program also detects and eliminates points of of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report and aspects ofthe program are included in the annual street project. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees. Justification staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its into the system either through breaks, displacedjoints, manhole covers, or private connections to the system increase the amount charged to City for sewage disposal and increasing the load on the City's lift stations. 1,700,000 Maintenance 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Prior Funding Sources Total 200,000 200,000 200,000 200,000 200,000 1,000,000 2020 2021 2022 2023 2024 Total Sewer Utility Fund 200,000 200,000 200,000 200,000 200,000 1,000,000 Total Budget Impact/Other efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund for those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems. Tl,ioopool Total 200,000 200,000 200,000 200,000 200,000 '1,000,000 Capital Improvement Program City of Chanhassen, MN Project # SS-017 Project Name Sanitary Lift Station Rehabilitation Program Account #3 Account #4 2022 2020 thru 2024 Account #l 701-7025-4751 Account #2 Prior Expenditures 2020 2021 Department Sanitary Sewer Improvements Contact Jason Wedel Type Improvement Llseful Life Unassigned Cntegory Utilities Priority n/a Total Project Cosr: $1,320,000 2023 2024 Total Description sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment. The City currently maintains 32 lift stations. Many of these lift stations are high service pumps and need frequent servicing. The program will service or replace pumps, pipe gallery, and electrical components as needed. The proposed lift stations scheduled for improvements over the next 5 years are as follows: 2020-#13&#22 2021 - #2 2022 - #17 2023 - #1 2024 - #6 Justification Reduce emergency calls and potential sewer backups. 765,000 Maintenance 130,000 '120,000 '130,000 8s,000 90,000 555,000 Total 130,000 120,000 130,000 8s,000 90,000 555,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total Sewer Utility Fund 130,000 120,000 130,000 85,000 90,000 555,000 Total Total 130,000 120,000 130,000 85,000 90,000 555,000 Budget Impact/Other 'f otal T-r65pool Capital Improvement Program City of Chanhassen, MN Project # SS-020 Project Name 2010 MUSA Sanitary Lift Station 2020 rhru 2024 Account #l 701-7025-4702 Account #2 Account #3 Account #4 2020 2021 2022 Department Sanitary Sewer Improvements Contact Jason Wedel Type Improvement Useful Life Crtegory Utilities Priority n/a Total Project Cost: $1,900,000 2023 2024 TotalExpenditures Description This lift station witl be tocated on Powers Boulevard south of TH 212 to service the future 2010 MUSA and will also be used to theCitysouthofPioneerTrail. Thepro-iectneedstobeconstructedbeforethisareastartstodevelopandiscontingentonwhenthathappens. service the area of Justification for future development of the 20 I 0 and 20 I 5 MUSA's. The cost for this improvement will be paid for by future developments with connection fees and development assessments. Construction '1,900,000 1,900,000 Total 1,900,000 1,900,000 Funding Sources 2020 2021 2022 2023 2024 Total Developer Assessments Sewer Utility Fund 950,000 950,000 9s0,000 950,000 Total 1,900,000 1,900,000 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN Project # SS-024 Project Name Lower Bluff Creek Trunk Utility Improvements Account #l 701-7025-4751 Account #2 700-7025-4751 Expenditures Account #3 Account #4 2020 2021 2020 thnr 2024 2022 Department Sanitary Sewer lmprovements Contact Jason Wedel 'fype Improvement I Iseful Life Crtegory Utilities Priority n/a Total Project Cost: $10,800,000 2023 2024 Total Description Drive.loud The wt llstationriftwaterandbelowblufftheCwillecttrunkforprojectprimarily helpsewer,Flyingalongprojpayhelp loudC will beThisDrive.watermain to futureservlceliftstationand along Flying projectforoversizingnecessarydevelopmentimprovements been theaofstandaloneThishasvendriandconstructedbewithbudgetedthroughaalongdevelopmentCityproject.projectmay lity rate study and paid for with hookup charges. Justification To provide sewer service to the Lower Bluff Creek Sewer District. Construction '10,800,000 10,800,000 Total 't0,800,000 10,800,000 Funding Sources 2020 2021 2022 2023 2024 Total Developer Assessments Sewer Utility Fund Water Utility Fund 7,900,000 1,800,000 1,100,000 7,900,000 1,800,000 1 ,100,000 Total 10,800,000 10,800,000 Budget Capital Improvement Program City of Chanhassen, MN Project # ST-012 Project Name Annual Street Improvement Program Account#l 601-xrxx475l Account #2 Prior Expenditures 2020 2021 2022 2023 2020 rhru 2024 Department Contact Type l-lseful Life Category Priority Street Improvements Jason Wedel Improvement Unassigned Streets/Highways nlaAccount #3 Account #4 'fotal Project Clost: 556,694,000 2024 Total Description project to rehabilitate and reconstruct streets in the City. The following streets are scheduled to be completed in 2020, 2020 - Minnewashta Parkway (MSA, 2020 & 2021) and Lake Lucy-TH4l to Galpin Blvd (MSA) - Krvers Point, Willow View, Twin Mapte and Basswood - Stone Creek Drive, Boulder Road, Stone Creek Ct, Stone Creek Ln, etc. - Hidden Lane, Hidden Circle, Hidden Court, Marsh Drive, Sinnen Circle and Dakota Lane future areas will be by avaitable funds and condition ofthe streets. - Lake Lucy, Nez Perce, Vineland Court and Troendle Circle - Brendan Court Justification extendsmaintenance theWhilestreets.monitorto conditionthe theofUSCSPavement City preventativeproperManagement SystemCity Rehabilitationthatmaintenanceorlsstreetarvilltodeterioraterequired.projectstheofandstreetcostlseffective,point majeventually ato wherewhereorhavestreetsdeterioratedutilitieswhenorsubtoneedspointbeIntheoflifestreet.the cases replacedpoorgrade the ectmeritsoftheAwrittenlsconsidertoprojofreconstructionstreettheISfeasibilitystudywillnonecessarybepractical,longer scope ofwork. Construction 5,827,000 8,462,000 5,325,000 5,525,000 5,52s,000 30,664,000 Total Total 5,827,000 8,462,000 5,325,000 5,52s,000 5,525,000 30,664,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total Total AssessmenURevolving Assess Fund MSA Sewer Utility Fund Surface Water Utility Fund Water Utility Fund 2,582,500 3,637,500 3,700,000 3,800,000 3,900,000 17,620,000 1 ,716,500 192,500 1 85,500 1,1 50,000 1,516,500 517,500 785,500 2,005,000 325,000 600,000 700,000 100,000 325,000 600,000 700,000 32s,000 600,000 700,000 3,333,000 1,685,000 2,771,000 5,255,000 Total 5,827,000 8,462,000 5,325,000 5,525,000 30,664,000 Budget Impact/Other This project may decrease maintenance costs. lrqdmdl T16$o,oool Capital Improvement Program City of Chanhassen, MN Project # ST-018 Project Name Pavement Management 2020 thru 2024 Department Contact Type tlseful Life Category Priority Street Improvements Jason Wedel Maintenance 7- I 0 years Streetsi Highways nlaAccount#l 420-0000-4751 Account #2 Prior Expenditures i\ccount #3 ;\ccount #il 2020 2021 2022 Total Project Cost: SSJ91,000 2023 2024 Total Description is project will provide maintenance such as crack sealing, seal-coating, pothole patching, replacement ofcurb and gutter and sidewalk repairs for ity streets. Also included in this project are trails and City parking lot rehabilitations. Seal-coat projects will be determined annually based on Le pavement condition index as generated by the pavement management program. The street department uses this funding source to pay for material for annual street patching. Justification will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures. Maintenance 353,000 353,000 353,000 3s3,000 353,000 1,765,000 Total Total 353,000 3s3,000 353,000 353,000 3s3,000 1,76s,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total Street Pavement Management Tax Levy 260,000 93,000 260,000 93,000 260,000 93,000 260,000 93,000 260,000 93,000 1,300,000 465,000Tntal Total 3s3,000 353,000 353,000 353,000 353,000 1,76s,000 Budget Impact/Other These improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed. r3s2ilm] f 3sr%oool Capital Improvement Prograrr City of Chanhassen, MN Project # ST-032 Project n-ame THl01 Imp-Pioneer Tr to Flying Cloud Dr (CSAH 61) 2020 thru 2024 Account #l 605-0000 Account #2 Account #3 Account #4 2020 2021 2022 Department Street Improvements Contact Jason Wedel Type Improvement I-lseful Life Category Streets/Highways Priority n/a Total Project Cost: $38,710,000 2023 2024 TotalPrior Expenditures Description s project will reconstruct TH l0l from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). This is the last section of TH l0l that needs improvements from TH 5 into the City of Shakopee. The improvements are proposed to improve safety, mobility and to plan for future growth in the region. The project is consistent with the 2007 TH l0l corridor scoping study. State and Carver County funds will be used to pay for most of the improvements. The City contribution to the project is anticipated to help pay for some environmental work, watermain improvements, corridor landscaping, trails and storm sewer improvements. The tentative schedule is to complete final design and right of way acquisition in 2019 and construction would commence in2020. Justification To improve safety and mobility on TH 101. The project also plans for growth in the region Construction 16,000,000 16,000,000 32,000,000 Total Prior Funding Sources Total 16,000,000 16,000,000 32,000,000 2020 2021 2022 2023 2024 Total 6,710,000 Total Other Agency Contribution Sewer Utility Fund Water Utility Fund 15,000,000 500,000 500,000 15,000,000 500,000 500,000 30,000 000 1,000,000 1,000,000 Total 16,000,000 16,000,000 32,000,000 Budget ImpacVOther The City would be responsible for the future maintenance of the trunk watermain and trails. l-Trq-oool Capital Improvement Program City of Chanhassen, MN Project # ST-038 Project Name Lyman Blvd Improvements-Galpin Blvd to TH 4l 2020 thru 2024 Department Contact TYPe Useful Life Category Priority Street Improvements Paul Oehme Improvement 50 Years Streets,/Highways nlaAccount #l Account #2 Account #3 Account #4 2020 2021 2022 Total Project Cost: $10,718,000 2024 TotalExpenditures2023 Description project will upgrade Lyman Blvd to current design standards. The project will construct three round-a-bouts at the TH 41, Peavey Road and orex Drive intersections. Justification b improve safety and mobility along the corridor and to replace the deficient pavement section. Construction 10,718,000 10,718,000 Total 10,718,000 Funding Sources 2020 2021 2022 2023 2024 Total MSA Other Agency Contribution State Bonds 1,500,000 8,494,000 724,000 1,500,000 8,494,000 724,000 Total 1 0,71 8,000 '10,718,000 Budget Impact/Other 10,71 8,000 Capital Improvement Program City of Chanhassen, MN Project # ST-040 ProjectName Galpin Blvd Imp-Hwy 5 N to City limits (Pw176A) Account #J Account #4 Pri*n Expenditures 2020 2021 2022 2023 2020 thru 2024 Department Contact 'fype fiseful Life Category Priority Street Improvements Jason Wedel Improvement Streets/Flighways n/aAccount#l 601-6040-4751 Account #2 'I'otal Project Cost: $10,840,000 2024 Total project will reconstruct Galpin Blvd from 78th Street north to the City limits. The street is proposed to have geometric improvements made to conform to current design standards and urbanized to have concrete curb and gutter. Turn lanes will be constructed and trail improvements made. This section of Galpin Blvd is on Carver County's tumback list for roadways to be jurisdictionally transferred to the local agency. Once Galpin Blvd is reconstructed the City would be responsible for operations and future maintenance. Justification pavement ofGalpin Blvd has reached its life expectancy. The roadway at this time should be reconstructed and designed to current standards. proiect is also planned for growth in the area. 90,000 Construction 10,750,000 10,750,000 l'otal Prior Funding Sources Total 10,750,000 10,750,000 2020 2021 2022 2023 2024 Total Total MSA Other Agency Contribution Sewer Utility Fund Water Utility Fund 3,000,000 7,000,000 250,000 500,000 3,000,000 7,000,000 250,000 500,000 Total 10,750,000 10,750,000 Budget ImpacUother project will require the City to have operational and maintenance over this section of Galpin Blvd. Description rrryt Capital Improvement Program City of Chanhassen, MN Project # ST-042 Project Name TH 4l Rehabilitation - pioneer Trail to TH 5 2020 rhru 2024 2022 Department Contact Type I-lseful Life Category Priority Streot Improvements Jason Wedel Maintenance Streets/Highways nlaAccount #l Account #2 Account #3 Account #4 Expenditures 2020 2021 'l'otal Project Cost: $100,000 2023 2024 Total Description The State of Minnesota is planning to resurface TH 41. In conjunction with the roadway project, the signal at 82nd Street will be replaced. The City is responsible for the eastern leg ofthe signal. Justification Maintenance 100,000 100,000 Total 100,000 100,000 Funding Sources 2020 2021 2022 2023 2024 Total MSA 100,000 100,000 Total Budget ImpacVOther 100,000 100,000 Capital Improvement Program City of Chanhassen, MN Project# SWMP-014 Project Name Property Acquisition 2020 thru 2024 Account #3 Account #4 Department Contact Type Ilseful Life Category Priority I'otal Project Cost: $875,000 2020 2021 2022 2023 2024 Surface Water Management Jason Wedel Improvement Unassigned SWMP nlaAccount #l 720-7025-4701 Account #2 f'rior Expenditures Total Description City will acquire property in accordance with its Comprehensive and Surface Water Management Plans. Justification within the City must be acquired in order to achieve the goals set forth in the Comprehensive and Surface Water Management Plans. 725,000 Land Acquisition 75,000 75,000 1s0,000 '[otal Prior Funding Sources Total 75,000 75,000 1 50,000 2020 2021 2022 2023 2024 Total 725,000 Surface Water Utility Fund 75,000 75,000 '150,000 I (rtat Total 7s,000 75,000 150,000 Budget lmpacUOther Citywide. No map. Capital Improvement Prograrr City of Chanhassen, MN Project # SWMP-024 Project Namt Lower Bluff Creek TMDL Implementation .{ccount #3 Account #4 2020 2021 2020 thnr 2024 Department Contact T)'pe flseful Life Category Priority Surface Water Management Jason Wedel Improvement Unassigned SWMP nlaAccount#l 720-7025-4751 Account #2 Prior Expenditures 'l'otal Project Cost: $2,400,000 2022 2023 2024 Total Description The BluffCreek Total Maximum Daily Load (TMDL) report identified the lower reach of BluffCreek (south of Pioneer Trail) as the primary source of total suspended solids (TSS). During the calibration time period (6125 to 11/17) TSS loads at the TH l0l/CR 6l "Y" exceeded the TSS load at Pioneer by more than 400% - 41,280 lbs to 9,900 lbs. In addition to the turbidity issues, there exists a discontinuity between the lower reach and the upper reach resulting from a severe drop in elevation at the downstream end ofthe culvert under the Hennepin County Regional Trait. These findings are consistent with the Bluff Creek Natural Resource Management Plan. Both indicate that the numerous escarpments and gullies tributary to and contained within the BluffCreek channel are the primary source of sediment to BluffCreek. This project will decrease sediment load to Bluff Creek, improve the fish assemblage within Bluff Creek and will assist Chanhassen in meeting their Waste Load Allocation ) for Bluff Creek, the Minnesota River and the Metro Mississippi Watershed. Riley-Purgatory-Bluff Creek Watershed District has expressed interest in with Chanhassen on this Justification 19 - Source Volume Reduction and Rate Control - TH I 0l Stormwater Improvements, including Chloride Management Construction 950,000 950 000 Total Total 950,000 950,000 Prior Funding Sources 2020 2021 2022 2023 2024 Total Other Agency Contribution Surface Water Utility Fund 900,000 50,000Total 900,000 50 000 Total 950,000 9s0,000 Budget Impact/Other tT$ooool T 1/5oo@ Capital Improvement Program City of Chanhassen, MN Projcct # SWMP-032 Projctt Namc Stormwater Pond Improvements 2020 thm 2024 Account#l 720-7025-4751 Account #2 Account #3 Account #4 2020 2021 2022 Department SurfaceWaterManagement Contact Jason Wedel Type Improvement I-iseful Life Category SWMP Priority n/a 'I'otal Project Clost: 52,020,000 2023 2024 TotalPrirlr Expenditures Description s project will provide inspection and cleaning of City stormwater ponds. This work may include sediment removal, placement of blanket, rip- rap or other erosion control BMP's, vegetation management and assessment, repair and replacement of inlet and outlet structures. Justification There are over I 70 stormwater ponds in the City of Chanhassen, all requiring regular maintenance to assure they function to National Urban Runoff Program recommendations. This measure has also been identified in Chanhassen's National Pollution Discharge Elimination Municipal Separate Storm Sewer System permit. The project will also minimize flooding potential. Maintenance 300,000 300,000 300,000 300,000 300,000 1,500,000 'fotal Prior Funding Sources Total 300,000 300,000 300,000 300,000 1,500,000 2020 2021 2022 2023 2024 Total Surface Water Utility Fund 300,000 300,000 300,000 300,000 300,000 1,s00,000 Tntal Total 300,000 300,000 300,000 300,000 300,000 1,500,000 Budget ImpacVOther will require an input of other public works staff hours. f-5zo;od-o-l 300,000 T srop@ Capital Improvement Program City of Chanhassen, MN Project # SWMP-045 Projcct Name Storm Water Infrastructure Maintenance/Replacement Account#l 720-7025-xxxx Account #2 2020 rhru 2024 Account #3 Account #4 2020 2021 2022 2023 Department Surface Water Management Contact Jason Wedel Type Improvement flseful Life Category SWMP Priority n/a 'l'otal Project Cost: 5625,000 2024 TotalPrior Expenditures is project is an annual maintenance budget used to maintain or replace failing or deficient public storm water infrastructure. In some instances works staff can complete the work in house and pay for materials out of this fund. Other times a contractor may be needed to complete the Justification Every year the City replaces culverts, storrn water structures and pipe throughout the City that have faited. These replacements are unforeseen and typically noticed only after they have failed. Often these failures result in public safety issues or pose a potential threat to private property or Citv infrastructure. 300,000 Construction 50,000 50,000 50,000 75,000 100,000 325,000 Total Prior Funding Sources Total 50,000 50,000 50,000 75,000 100,000 2023 325,000 2020 202r 2022 2024 Total Surface Water Utility Fund 50,000 50,000 50,000 7s,000 100,000 325,000 Total Total 50,000 50,000 50,000 75,000 100,000 325,000 Budget Impact/Other activities will likely involve the utilization of public works labor Description f-loqoool Capital Improvement Prograrr City of Chanhassen, MN Project # SWMP-046 Project Namc Lotus Lake Channels & Outfall Improvements Account #3 Account #4 Prior Expenditures 2020 2021 2022 2023 2020 rhru 2024 Account #l 720-7025-4751 Account #2 Department SurfaceWaterManagement Contact Jason Wedel Type Improvement I-rseful Life Category SWMP Priorify n/a 'I'otal Project Clost: $375,000 2024 Total Description Stabilization ofdeeply incised outfalls and channels draining to Lotus Lake. Justification work was identified in the 2007 feasibility study and in the 2015 RPBCWD gully inventory. Channels and outfalls are rapidly eroding and ibit substantial undercutting of the embankments. This erosion is impacting property adjacent and resulting in the deposition of significant of sediment into Lotus Lake. Over time, the erosion will begin to impact nearby sanitary sewer utilities. I - W. Central Lotus Lake Channel Restoration, Phase II - Lotus Lake Outfall Improvements 25,000 Maintenance 250,000 1 00,000 3s0,000 Total Prior Funding Sources Total 250,000 100,000 350,000 2020 2021 2022 2023 2024 Total 25,000 Other Agency Contribution Surface Water Utility Fund 200,000 s0,000 100,000 200,000 1s0,000Tntal Total 250,000 100,000 350,000 Budget Long term maintenance will be required inctuding vegetation management. Capital Improvement Program City of Chanhassen, MN Project# SWMP-048 Project Name Upper Riley Creek Channel Stabilization Account #l 720-7025-4xxx Account #2 2020 thm 2024 Account #3 Account #4 2020 2021 2022 2023 Department Surface Water Management Contact Jason Wedel Type Unassigned Llseful Life Category SWMP Priority n/a 'l'otal Pro ject (,'ost: $132,500 2024 TotalPrior Expenditures Description lization ofin and near stream bank undercutting, escarpment and gully erosion. Justification part of the approval for the Public Works Facility, Riley Creek adjacent to the facility was to be stabilized. In 2013, a visual assessment of the Riley Creek Conidor from Lake Ann to Lake Susan was evaluated. This assessment revealed significant in and near stream erosion issues in sediment deposition into Riley Creek and, subsequently, into Lake Susan. lTol Maintenance 25,000 75,000 '100,000 '[otal Prior Funding Sources 2020 2021 2022 2023 2024 Total Total 25,000 75,000 1 00,000 32,500 Other Agency Contribution Surface Water Utility Fund 15,000 10,000 60,000 '15,000 75,000 25,000Total Total 25,000 75,000 1 00,000 construction, some of the City expense wilt involve in-kind labor. This would likely involve the use of City staff and equipment for materials. Budget ImpacVOther Capital Improvement Prograln City of Chanhassen, MN Project# SWMP-053 Projmt Name Rice Marsh Lake Iron Enhanced Sand Filter Account #3 Account #4 2020 2021 2022 2020 thru 2024 Account #l 720-7025-4xxx Account #2 Expenditures Department Surface WaterManagement Contact Jason Wedel Type Improvement Llseful Life Category SWMP Priority n/a Total Project cost: $300,000 2023 2024 Total Description Installation of an iron filing enhanced sand filter within Rice Marsh Lake Park. Justification Rice Marsh Lake nor Lake Riley meet MPCA standards for total phosphorous, chlorophylt-a or secchi disc depth readings. This watershed contributes the largest total phosphorous load to Rice Marsh Lake at 232 lbs (or 32o/o of the entire watershed load to Rice Marsh Lake) and is only one of two watershed with a load greater than 100 lbs/year. This project, once complete, could reduce the load to Rice Marsh Lake by as much as I l5 lbs/year (=50%). Construction 300,000 300,000 Total 300,000 300,000 Funding Sources 2020 2021 2022 2023 2024 Total Other Agency Contribution Surface Water Utility Fund 250,000 s0,000 250,000 50 000 Total 300,000 300,000 is filtration feature will require some annual maintenance and will require an input of iron in approximately 25 years. Budget ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # W-024 ProjcctName Watermain Replacement Account #3 Account #4 Prior Expenditures 2020 2021 2022 2023 2020 thru 2024 Department Contact Type llseful Life Category Priority Water System Improvements Jason Wedel Improvement Unassigned utilities nlaAccount Hl 700-'1025-4751 Account #2 Total Project Cost: 56,200,000 2024 Total Description Replacement of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution system for street rehabilitation projects. Justification City considers the condition ofthe existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by these projects and also to avoid potential cuts in recently improved streets. Ifsignificant repairs ztre necessary to the existing water replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing in the City 4,000,000 Construction 1,100,000 200,000 900,000 2,200,000 Total 1,100,000 200,000 900,000 2,200,000Total Prior Funding Sources 2020 2021 2022 2023 2024 Total Water Utility Fund 1,100,000 200,000 900,000 2,200,000 Total 1,100,000 200,000 900,000 2,200,000Total ImpacVOther projects will decrease maintenance costs. l*+foqoool Capital Improvement Program City of Chanhassen, MN Project # W-032 Project Name Well Rehabilitation Program Account #3 Account #4 Prior Expenditures 2020 2021 2022 2023 2024 Total 2020 rhru 2024 ;\ccount #l 700-7025-4530 Account #2 Department Water System Improvements Contact Jason Wedel Type Improvement I-lsefulLife Unassigned Category Utilities Priority n/a Total Project Cost: $920,000 program annually inspects and performs regular maintenance of the City's wells. Well pumps are recommended to be serviced every 8 years. is recommended that the following pumps and motors be pulled and inspected for wear: I 2023 - Well#2 2024 -Well#12 - Well #4 - Well #3 - Well#10 Justification Performing regular maintenance will extend the life of well components, reduce emergency calls and have a more reliable water supply system. Maintenance 51,000 56,000 96,000 61,000 43,000 307,000 '[otal Prior Funding Sources Total 51,000 s6,000 96,000 61,000 43,000 307,000 2020 2021 2022 2023 2024 Total Water Utility Fund 51,000 56,000 96,000 61,000 43,000 307,000 -I'ntal Total 51,000 56,000 96,000 61,000 43,000 307,000 Budget Impact/Other Description rrmTl t 6i3oool Capital Improvement Program City of Chanhassen, MN Project # W-046 Project Name Low Zone 1 million gallon Storage Tank Account #l 700-7025-4'1 5l Account #2 Expenditures 2020 2021 2022 2023 2024 2020 thru 2024 Account #3 Account #4 Department Water System Improvements Contact Jason Wedel Type Improvement Llseful Life Category Utilities Priority n/a I'otal Project ('osr: s2,600,000 Total Description tank is needed to meet the peak day irrigation demand and potential emergency demand for the growth of the community. It is needed in the low zone pressure area to service the growth area south of Lyman Boulevard. The location of the tank is proposed on the Public Works Building on the east side ofAudubon. This tank is dependent on development. Staffplans to evaluate the need for this tank annually and adjust the date accordingly Justification meet peak irrigation and emergency water demands for the growing community as identified in the 2008 water comprehensive plan Construction 2,600,000 2,600,000 Total 2,600,000 2,600,000 Funding Sources 2020 2021 2022 2023 2024 Total Water Utility Fund 2,600,000 2,600,000 Total 2,600,000 2,600,000 Budget ImpacVOther Capital Improvement Program City of Chanhassen, MN Project # W-059 Project Name Well #16 Account #3 Account #4 Expenditures 2020 2021 2022 2023 2024 2020 thru 2024 Account #l Account #2 Department WaterSystemlmprovements Contact Jason Wedel Type Improvement flseful Life Category Utilities Priority n/a 'l'otal Proiect Cost: $1,400,000 Total Description is well is proposed to meet the water needs of the growing community. This project is needed dependent on growth, summer vvater usage and levels. Justification meet the growing water needs of the City planned for in the 2008 water comprehensive plan. Construction 1,400,000 1 ,400,000 Total 1,400,000 1,400,000 Funding Sources 2020 2021 2022 2023 2024 Total Water Utility Fund 1,400,000 I ,400,000 Total 1,400,000 1 ,400,000 Budget ImpacVOther CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Review of 2020 Special Revenue & Enterprise Fund Budgets Section 5:30 P.M. ­ WORK SESSION Item No: A.3. Prepared By Greg Sticha, Finance Director File No: ADM­039W BACKGROUND On Monday, staff will be reviewing the final two operating budgets that have not been discussed in detail with the City Council up to this point. Special Revenue Funds The city has three special revenue funds, the Charitable Gambling Fund (201), the Cable Television Fund (210), and the Cemetery Fund (202). The Charitable Gambling Fund is supported by donations from pull tab sales at the American Legion.The city receives 10% of the net sales.The funds may only be used for public safety equipment/training or for youth programs.In past years, the funds have been used to purchase small equipment or training for the fire department. The Cable Television Fund is supported by franchise fees from Mediacom, the city’s local cable provider.These funds have been used to pay for improvements to the cable television access channel and to make improvements to broadcast equipment or the studio. The city currently maintains the Pioneer Cemetery at 8151 Galpin Boulevard.Following the recent expansion, graves are now available for sale.Grave fees are $400 for residents and $600 for non­residents.Cemetery activities were previously accounted for in the city’s General Fund, but with the expansion project, staff decided to account for all future activities separately in this special revenue fund. Enterprise Funds The Enterprise Funds are for utility services provided in the city including water, sanitary sewer, and storm water utility services.Each of the funds collect user and connection fees for hook­up and use of the systems.  ATTACHMENTS: Special Revenue Funds PPT Special Revenue Funds Detail Enterprise Funds PPT Enterprise Funds Detail 2020 Budget SPECIAL REVENUE FUNDS Charitable Gambling (10%),Cable TV & Cemetery Funds 2020 Budget CHARITABLE GAMBLING FUND (201) This fund accounts for the proceeds that the city receives from charitable gambling. The city collects 10% of the net proceeds from pull tab sales at the Chanhassen American Legion. These proceeds may only fund public safety training and equipment or programs that benefit youth. Services Provided/Outcomes Charitable Gambling, 201 •The City currently uses the funding provided from the American Legion to purchase equipment or pay for training in accordance with state statute. Charitable Gambling, 201 Personal Service Materials & Supplies Contractual Services Total Budget 2020 $0 $0 $53,600 $53,600 2019 $0 $0 $51,500 $51,500 Percent Change 0.0%0.0%+4.1%+4.1% Significant Changes: •Based on current revenues collected and training wages needed, this fund will need an additional revenue stream or shift in expenditures within three years. •There is currently $30,000 in reserves at the end of 2018. For 2021 fire department General Fund Budget should be increased by $10,000 to account for the additional training wages. 2020 Budget CABLE TELEVISION FUND (210) The Cable TV franchise agreement with Mediacom includes a 5% franchise fee. These revenues are to be used for the improvement of public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall cable system. Services Provided/Outcomes Cable Television Fund, 210 Staff: •City Recorder (100%) •A portion of Assistant City Manager (25%) Channel 8: •Software, hardware, and operating costs Personal Service Materials & Supplies Contractual Services Capital Total Budget 2020 $116,400 $5,000 $32,300 $15,000 $168,700 2019 $116,200 $5,000 $32,300 $15,000 $168,500 Percent Change +0.2%0.0%0.0%0.0%+0.2% Cable Television -210 Significant Changes: •No significant changes. 2020 Budget CEMETERY FUND 202 The Cemetery Fund accounts for maintenance fees, grave sales and collection of interment fees in the city’s cemetery. The cemetery is located at 8151 Galpin Blvd. Services Provided/Outcomes Cemetery Fund, 202 •The City currently maintains one cemetery at 8151 Galpin Blvd. Plots are available for sale to residents ($400) and non- residents ($600). The activities had previously been accounted for in the city’s General Fund, but with the expansion in 2014/15 staff decided to account for all future activities separately. •There is currently $49,000 in reserves at the end of 2018. Cemetery Fund, 202 Personal Service Materials & Supplies Contractual Services Total Budget 2020 $0 $0 $2,000 $2,000 2019 $0 $0 $2,700 $7,700 Percent Change 0.0%0.0%--25.9%-25.9% Significant Changes: •No significant changes. 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate Revenue3801 Interest Earnings 324 514 - - 0.0%- 3807 Donations 41,603 44,952 38,000 40,000 5.3%40,000 3903 Refunds/Reimbursements 104 - - - 0.0%- *Total Other Revenue 42,031 45,466 38,000 40,000 5.3%40,000 **Total Revenue 42,031 45,466 38,000 40,000 5.3%40,000 Expenditures4030Retirement Contributions 3,383 3,504 3,500 3,600 2.9%3,700 *Total Contractual Services 3,383 3,504 3,500 3,600 2.9%3,700 4370 Travel & Training 46,082 48,771 48,000 50,000 4.2%50,000 *Total Contractual Services 46,082 48,771 48,000 50,000 4.2%50,000 4705 Other Equipment 4,516 3,859 - - 0.0%- *Total Capital Outlay 4,516 3,859 - - 0.0%- **Total Expenditures 53,981 56,134 51,500 53,600 4.1%53,700 Revenue Over/(Under) Expenditures (11,949) (10,668) (13,500) (13,600) (13,700) SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Special Revenue Funds 201 10% Charitable Contribution 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate Revenue3670 Internment Fee 750 750 700 700 0.0%700 *Total General Property Tax 750 750 700 700 0.0%700 3801 Interest Earnings 279 664 200 200 0.0%200 3804 Land Sale 3,400 11,800 3,000 3,000 0.0%3,000 3807 Donations 349 - - - 0.0%- *Total Other Revenue 4,028 12,464 3,200 3,200 0.0%3,200 **Total Revenue 4,778 13,214 3,900 3,900 0.0%3,900 Expenditures4300Fees, Services 1,963 1,397 2,200 2,000 (9.1%)2,000 4350 Cleaning & Waste Removal - - 500 - (100.0%)- *Total Contractual Services 1,963 1,397 2,700 2,000 (25.9%)2,000 **Total Expenditures 1,963 1,397 2,700 2,000 (25.9%)2,000 Revenue Over/(Under) Expenditures 2,815 11,817 1,200 1,900 1,900 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Special Revenue Funds 202 Cemetery 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate Revenue3080 Franchise Fees 187,802 230,980 190,000 188,000 (1.1%)188,000 *Total General Property Tax 187,802 230,980 190,000 188,000 (1.1%)188,000 3801 Interest Earnings 3,326 7,647 2,000 3,000 50.0%3,000 *Total Other Revenue 3,326 7,647 2,000 3,000 50.0%3,000 **Total Revenue 191,129 238,627 192,000 191,000 (0.5%)191,000 Expenditures4010Salaries & Wages-Reg 82,014 85,595 87,600 87,600 0.0%89,500 4011 Overtime-Reg - - - - 0.0%- 4030 Contributions-Retirement 12,244 12,674 13,300 13,500 1.5%13,500 4040 Contributions-Insurance 12,314 13,654 14,500 14,500 0.0%16,000 4050 Workers Compensation 695 674 800 800 0.0%800 *Total Personal Services 107,267 112,598 116,200 116,400 0.2%119,800 4120 Supplies-Equipment - - 5,000 5,000 0.0%5,000 *Total Materials & Supplies - - 5,000 5,000 0.0%5,000 4300 Fees, Services 29,595 38,001 30,000 30,000 0.0%30,000 4340 Printing & Publishing - - 500 500 0.0%500 4370 Travel & Training - - 300 300 0.0%300 4483 Liability Insurance 1,500 1,500 1,500 1,500 0.0%1,500 *Total Contractual Services 31,095 39,501 32,300 32,300 0.0%32,300 4705 Other Equipment - - 15,000 15,000 0.0%15,000 4706 Other Improvements - 7,941 - - 0.0%- *Total Capital Outlay - 7,941 15,000 15,000 0.0%- **Total Expenditures 138,362 160,040 168,500 168,700 0.1%157,100 Revenue Over/(Under) Expenditures 52,767 78,587 23,500 22,300 33,900 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Special Revenue Funds 210 Cable TV 2020 Budget ENTERPRISE FUNDS Water, Sewer and Storm Sewer Funds 2020 Budget WATER OPERATIONS 700 To provide a safe, reliable, efficient and cost-effective water operation system to meet the needs of residents and businesses now and into the future. Services Provided/Outcomes Water Operations, 700 Staff: 10 employees Major Expenditures: •Chemicals for water operations •Utility to run operations •Repairs to system Major Responsibilities Include: •Meet potable water production demands, treatment of water, and operate distribution system efficiently •Repair and maintenance of distribution system •Annual flushing operation •Complete approximately 4,500 locates annually •Confirm water meets MDH requirements: tests 1,300-1,400 water samples annually •Responds to water main breaks Personal Service Materials & Supplies Contractual Services Total Budget 2020 $821,500 $427,800 $847,800 $2,097,100 2019 $832,300 $416,800 $834,400 $2,083,500 Percent Change -1.3%+2.6%+1.6%+0.7% Water Operations -700 Significant Changes: •Decrease in personal services relates to reduced health care contract. 2020 Budget Sewer Operations 701 To provide an efficient, well-maintained and cost-effective sewer collection system to meet the needs of a growing community. Services Provided/Outcomes Sewer Operations, 701 Staff: 8.5 employees –same as Water Operations staff Significant Contracts: •Metropolitan Council Sewer Treatment -$2,072,000 (9.6% increase) Major Responsibilities include: •Annual sewer jetting/cleaning operations •Ongoing maintenance and inspection of 32 lift stations •Ongoing infiltration/inflow (I & I) reduction improvements •Emergency sewer repairs Personal Service Materials & Supplies Contractual Services Total Budget 2020 $531,000 $40,800 $2,390,600 $2,798,400 2019 $575,200 $40,300 $2,182,900 $2,744,100 Percent Change -7.7%+2.5%+9.5%+5.9% Sewer Operations -701 Significant Changes: •Increase of 9.6% in MCES fees. 2020 Budget Surface Water Management 720 Dedicated to maintaining and improving surface water quality and the protection of the property through the maintenance and expansion of the storm water drainage and treatment system in a cost-effective manner while assuring compliance with rules for Phases II MS4s. Services Provided/Outcomes Surface Water Management, 720 Staff: •3 employees: Water Resources Coordinator, Environmental Resource Specialist, and Natural Resources Technician Major Responsibilities: •Operations and maintenance of existing storm water infrastructure with expansion as needed •Project completion per SWMP and CIP •Design and implementation of projects to improve water quality •Assure city compliance with federal, state and local water quality rules •Address resident drainage, flooding, erosion, forestry, etc., concerns •Inspect all active construction sites for compliance with NPDES permits •Review development/building plans for proper tree preservation, surface water management and compliance with City Code •Administer Wetland Conservation Act •Community outreach and education initiatives •Administer FEMA •Management of public tree inventory •Performance of diseased tree inspections, site inspections for compliance with landscape plans, manages escrow funds •Addresses forestry pest and disease outbreaks, emergency flooding, and drainage issues Personal Service Materials & Supplies Contractual Services Total Budget 2020 $385,100 $63,000 $245,600 $693,700 2019 $343,200 $62,300 $247,300 $652,800 Percent Change +12.2%+1.1%-0.7%+6.3% Surface Water -720 Significant Changes: •Increase in wages for Storm Water Resources Coordinator position. 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3661Water Usage 2,824,929 2,994,530 2,800,000 3,000,000 7.1%3,000,000 3662 Utility Penalties 49,705 58,500 55,000 55,000 0.0%55,000 3664 Sale of Meters & Parts 33,653 50,657 35,000 40,000 14.3%40,000 3666 Bulk Water Sales 3,197 5,119 4,000 4,000 0.0%4,000 3806 Hook Up Fees 688,257 2,387,509 800,000 1,200,000 50.0%1,200,000 3808 Insurance Reimbursements 1,128 248 - - 0.0%- *Total Current Services 3,600,869 5,496,564 3,694,000 4,299,000 16.4%4,299,000 3801 Interest Earnings 47,939 102,906 50,000 50,000 0.0%50,000 3903 Refunds/Reimbursements 4,076 12,237 5,000 5,000 0.0%5,000 3980 Cash Short/Over (0) (0) - - 0.0%- *Total Other Revenue 52,015 115,143 55,000 55,000 0.0%55,000 **Total Revenue 3,652,884 5,611,707 3,749,000 4,354,000 16.1%4,354,000 Revenue Over/(Under) Expenditures 1,883,570 3,686,669 1,665,500 2,256,900 2,237,900 2020 Enterprise Funds 700 Water Utility Revenue 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 510,645 548,321 525,000 550,000 4.8%560,000 4011 Overtime-Reg 27,268 18,753 25,000 25,000 0.0%25,000 4012 Stand-By Pay 6,956 7,333 7,000 7,000 0.0%7,000 4020 Salaries & Wages-Temp 18,464 23,475 22,000 24,000 9.1%24,000 4021 Overtime-Temp 186 29 500 500 0.0%500 4030 Contributions-Retirement 94,687 80,038 105,800 90,000 (14.9%)90,000 4040 Contributions-Insurance 97,745 111,948 123,000 101,000 (17.9%)110,000 4050 Workers Compensation 22,332 22,306 24,000 24,000 0.0%24,000 4060 Unemployment 561 317 - - 0.0%- *Total Personal Services 778,843 812,521 832,300 821,500 (1.3%)840,500 4120 Supplies-Equipment 14,740 9,213 17,800 17,800 0.0%17,800 4140 Supplies-Vehicles 6,073 1,976 4,000 4,000 0.0%4,000 4150 Maintenance Materials 20,742 21,892 31,000 29,000 (6.5%)29,000 4160 Chemicals 135,230 201,037 251,000 253,000 0.8%253,000 4170 Motor Fuels & Lubricants 14,420 15,852 15,000 16,000 6.7%16,000 4240 Uniforms & Clothing 3,759 3,822 4,000 4,000 0.0%4,000 4250 Merchandise for Resale 64,535 126,957 90,000 100,000 11.1%100,000 4260 Small Tools & Equipment 4,394 5,148 4,000 4,000 0.0%4,000 *Total Materials & Supplies 263,894 385,897 416,800 427,800 2.6%427,800 4300 Fees, Services 77,762 86,866 82,000 85,500 4.3%85,500 4301 Auditing 7,200 7,600 7,200 7,600 5.6%7,600 4310 Telephone 11,200 12,657 14,400 14,900 3.5%14,900 4320 Utilities 243,451 264,356 323,000 325,000 0.6%325,000 4330 Postage 5,971 5,657 7,000 6,000 (14.3%)6,000 4340 Printing & Publishing 1,893 1,690 2,000 2,000 0.0%2,000 4350 Cleaning & Waste Removal 749 1,108 800 1,000 25.0%1,000 4360 Subscriptions & Memberships 721 702 1,000 800 (20.0%)800 4370 Travel & Training 5,657 7,623 5,500 7,500 36.4%7,500 4410 Rental-Equipment 3,095 2,015 3,000 3,000 0.0%3,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0%20,000 4509 Remit to Other Agencies 52,460 52,821 53,000 53,000 0.0%53,000 4510 Repair & Maintenance-Building 7,811 8,807 13,000 13,000 0.0%13,000 4520 Repair & Maintenance-Vehicles 64 52 1,500 500 (66.7%)500 4530 Repair & Maintenance-Equip 64,303 72,479 73,000 78,000 6.8%78,000 4550 Repair & Maintenance-Water 151,065 135,815 148,000 150,000 1.4%150,000 4552 Emergency Repairs-Water 73,177 46,373 80,000 80,000 0.0%80,000 *Total Contractual Services 726,578 726,620 834,400 847,800 1.6%847,800 **Total Expenditures 1,769,314 1,925,038 2,083,500 2,097,100 0.7%2,116,100 2020 Enterprise Funds 700 Water Utility Expenditures Summary (Total of 7000, 7019 and 7043) 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 510,645 548,321 525,000 550,000 4.8%560,000 4011 Overtime-Reg 27,268 18,753 25,000 25,000 0.0%25,000 4012 Stand-By Pay 6,956 7,333 7,000 7,000 0.0%7,000 4020 Salaries & Wages-Temp 18,464 23,475 22,000 24,000 9.1%24,000 4021 Overtime-Temp 186 29 500 500 0.0%500 4030 Contributions-Retirement 94,687 80,038 105,800 90,000 (14.9%)90,000 4040 Contributions-Insurance 97,745 111,948 123,000 101,000 (17.9%)110,000 4050 Workers Compensation 22,332 22,306 24,000 24,000 0.0%24,000 4060 Unemployment 561 317 - - 0.0%- *Total Personal Services 778,843 812,521 832,300 821,500 (1.3%)840,500 4120 Supplies-Equipment 11,053 5,490 11,000 11,000 0.0%11,000 4140 Supplies-Vehicles 6,073 1,976 4,000 4,000 0.0%4,000 4150 Maintenance Materials 11,514 11,404 15,000 13,000 (13.3%)13,000 4160 Chemicals 1,015 - 1,000 1,000 0.0%1,000 4170 Motor Fuels & Lubricants 14,416 15,852 15,000 16,000 6.7%16,000 4240 Uniforms & Clothing 3,759 3,822 4,000 4,000 0.0%4,000 4250 Merchandise for Resale 64,535 126,957 90,000 100,000 11.1%100,000 4260 Small Tools & Equipment 3,590 4,894 4,000 4,000 0.0%4,000 *Total Materials & Supplies 115,954 170,395 144,000 153,000 6.3%153,000 4300 Fees, Services 75,605 84,873 75,000 80,000 6.7%80,000 4301 Auditing 7,200 7,600 7,200 7,600 5.6%7,600 4310 Telephone 8,677 9,301 8,800 9,500 8.0%9,500 4320 Utilities 165,424 154,894 170,000 160,000 (5.9%)160,000 4330 Postage 5,971 5,657 7,000 6,000 (14.3%)6,000 4340 Printing & Publishing 1,893 1,690 2,000 2,000 0.0%2,000 4350 Cleaning & Waste Removal 749 1,108 800 1,000 25.0%1,000 4360 Subscriptions & Memberships 721 702 1,000 800 (20.0%)800 4370 Travel & Training 5,657 7,623 5,500 7,500 36.4%7,500 4410 Rental-Equipment 3,095 2,015 3,000 3,000 0.0%3,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0%20,000 4509 Remit to Other Agencies 52,460 52,821 53,000 53,000 0.0%53,000 4510 Repair & Maintenance-Building 3,729 1,641 4,000 4,000 0.0%4,000 4520 Repair & Maintenance-Vehicles 64 52 1,500 500 (66.7%)500 4530 Repair & Maintenance-Equip 42,906 41,501 46,000 46,000 0.0%46,000 4550 Repair & Maintenance-Water 140,513 124,744 135,000 135,000 0.0%135,000 4552 Emergency Repairs-Water 73,177 46,373 80,000 80,000 0.0%80,000 *Total Contractual Services 607,841 562,594 619,800 615,900 (0.6%)615,900 **Total Expenditures 1,502,638 1,545,510 1,596,100 1,590,400 (0.4%)1,609,400 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 700 Water Utility Expenditures 7000 Administration 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4120Supplies-Equipment 3,687 1,336 3,800 3,800 0.0%3,800 4150 Maintenance Materials 9,228 7,507 9,000 9,000 0.0%9,000 4160 Chemicals 134,216 132,937 130,000 132,000 1.5%132,000 4170 Motor Fuels & Lubricants 5 - - - 0.0%- 4260 Small Tools & Equipment 805 254 - - 0.0%- *Total Materials & Supplies 147,940 142,033 142,800 144,800 1.4%144,800 4300 Fees, Services 2,156 1,993 3,500 2,000 (42.9%)2,000 4310 Telephone 2,523 2,523 2,800 2,600 (7.1%)2,600 4320 Utilities 78,026 90,227 78,000 90,000 15.4%90,000 4510 Repair & Maintenance-Building 4,081 3,815 4,500 4,500 0.0%4,500 4530 Repair & Maintenance-Equip 21,397 27,209 22,000 27,000 22.7%27,000 4550 Repair & Maintenance-Water 10,552 10,047 8,000 10,000 25.0%10,000 *Total Contractual Services 118,736 135,814 118,800 136,100 14.6%136,100 **Total Expenditures 266,676 277,847 261,600 280,900 7.4%280,900 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 700 Water Utility Expenditures 7019 East Water Treatment Facility 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4120Supplies-Equipment - 2,388 3,000 3,000 0.0%3,000 4150 Maintenance Materials - 2,981 7,000 7,000 0.0%7,000 4160 Chemicals - 68,100 120,000 120,000 0.0%120,000 *Total Materials & Supplies - 73,469 130,000 130,000 0.0%130,000 4300 Fees, Services - - 3,500 3,500 0.0%3,500 4310 Telephone - 832 2,800 2,800 0.0%2,800 4320 Utilities - 19,235 75,000 75,000 0.0%75,000 4510 Repair & Maintenance-Building - 3,351 4,500 4,500 0.0%4,500 4530 Repair & Maintenance-Equip - 3,769 5,000 5,000 0.0%5,000 4550 Repair & Maintenance-Water - 1,024 5,000 5,000 0.0%5,000 *Total Contractual Services - 28,212 95,800 95,800 0.0%95,800 **Total Expenditures - 101,681 225,800 225,800 0.0%225,800 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 700 Water Utility Expenditures 7043 West Water Treatment Facility 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3660Sewer Customers 2,699,906 2,950,883 2,700,000 3,000,000 11.1%3,000,000 3662 Utility Penalties 55,060 57,139 57,000 57,000 0.0%57,000 3806 Hook Up Fees 301,986 742,756 330,000 500,000 51.5%500,000 3810 SAC Credits Retained - - - - 0.0%- 3811 Sewer Surcharge 9,075 25,500 10,000 10,000 0.0%10,000 3813 Lift Station 32 Development - - - - 0.0%- *Total Current Services 3,066,027 3,776,277 3,097,000 3,567,000 15.2%3,567,000 3801 Interest Earnings 39,218 83,552 40,000 40,000 0.0%40,000 3903 Refunds/Reimbursements 192 685 - - 0.0%- *Total Other Revenue 39,411 84,237 40,000 40,000 0.0%40,000 **Total Revenue 3,105,438 3,860,514 3,137,000 3,607,000 15.0%3,607,000 Revenue Over/(Under) Expenditures 740,227 1,184,504 338,600 644,600 541,600 2020 Enterprise Funds 701 Sewer Utility Revenue 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 305,501 330,583 375,500 350,000 (6.8%)365,000 4011 Overtime-Reg 11,453 10,176 10,000 10,000 0.0%10,000 4012 Stand-By Pay 6,956 7,333 7,000 7,000 0.0%7,000 4020 Salaries & Wages-Temp 8,742 13,284 12,000 14,000 16.7%14,000 4021 Overtime-Temp 142 150 - - 0.0%- 4030 Contributions-Retirement 59,633 47,316 77,000 60,000 (22.1%)65,000 4040 Contributions-Insurance 57,904 66,990 76,700 73,000 (4.8%)78,000 4050 Workers Compensation 16,112 16,544 17,000 17,000 0.0%17,000 4060 Unemployment 561 317 - - 0.0%- *Total Personal Services 467,003 492,694 575,200 531,000 (7.7%)556,000 4120 Supplies-Equipment 5,356 5,162 6,000 6,000 0.0%6,000 4140 Supplies-Vehicles 3,366 206 2,000 2,000 0.0%2,000 4150 Maintenance Materials 10,840 13,878 12,000 12,000 0.0%12,000 4160 Chemicals 1,558 - 2,000 2,000 0.0%2,000 4170 Motor Fuels & Lubricants 11,765 11,944 11,800 12,000 1.7%12,000 4240 Uniforms & Clothing 2,276 2,614 2,500 2,800 12.0%2,800 4260 Small Tools & Equipment 4,570 3,172 4,000 4,000 0.0%4,000 *Total Materials & Supplies 39,730 36,975 40,300 40,800 1.2%40,800 4300 Fees, Services 38,835 56,634 40,000 50,000 25.0%50,000 4301 Auditing 7,000 7,400 7,000 7,400 5.7%7,400 4310 Telephone 6,361 7,149 6,600 7,200 9.1%7,200 4320 Utilities 69,830 87,636 70,000 87,000 24.3%87,000 4330 Postage 5,839 5,214 7,000 5,500 (21.4%)5,500 4340 Printing & Publishing 1,620 1,489 1,600 1,600 0.0%1,600 4350 Cleaning & Waste Removal 643 668 - 700 100.0%700 4360 Subscriptions & Memberships 25 144 100 100 0.0%100 4370 Travel & Training 4,338 4,035 4,600 4,600 0.0%4,600 4410 Rental-Equipment 2,045 1,765 1,500 2,000 33.3%2,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0%20,000 4509 Remit to Other Agencies 1,564,754 1,830,942 1,890,000 2,072,000 9.6%2,150,000 4510 Repair & Maintenance-Building 557 3,210 3,500 3,500 0.0%3,500 4520 Repair & Maintenance-Vehicles - - 1,000 1,000 0.0%1,000 4530 Repair & Maintenance-Equip 33,312 27,761 30,000 30,000 0.0%30,000 4551 Repair & Maintenance-Sewer 87,316 89,220 92,000 90,000 (2.2%)90,000 4553 Emergency Repairs-Sewer 16,002 3,075 8,000 8,000 0.0%8,000 *Total Contractual Services 1,858,477 2,146,341 2,182,900 2,390,600 9.5%2,468,600 **Total Expenditures 2,365,211 2,676,010 2,798,400 2,962,400 5.9%3,065,400 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 701 Sewer Utility Expenditures 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3328Wetland Alteration 1,066 1,134 - - 0.0%- *Total Permits 1,066 1,134 - - 0.0%- 3510 Grants-State - 6,418 - - 0.0%- 3520 Grants-County 2,162 5,382 3,000 3,000 0.0%3,000 3533 Grants-Other 34,169 32,804 35,000 33,000 (5.7%)33,000 *Total Intergovernmental Rev 36,330 44,604 38,000 36,000 (5.3%)36,000 3640 Community Garden Plot Rental 2,100 2,000 2,000 2,000 0.0%2,000 3650 Sale of Recyclables 248 96 300 300 0.0%300 3651 Merchandise Sales - 14 - - 0.0%- 3660 Sewer Customers 693,552 748,348 700,000 750,000 7.1%800,000 3662 Utility Penalties 12,492 12,907 14,000 14,000 0.0%14,000 3806 Connection Charges 104,265 172,844 150,000 150,000 0.0%150,000 *Total Current Services 812,657 936,209 866,300 916,300 5.8%966,300 3801 Interest Earnings 11,577 20,438 10,000 10,000 0.0%10,000 3807 Donations - 270 - - 0.0%- 3903 Refunds and Reimbursements 50 161 - - 0.0%- *Total Other Revenue 11,627 20,869 10,000 10,000 0.0%10,000 **Total Revenue 861,681 1,002,816 914,300 962,300 5.2%1,012,300 Revenue Over/(Under) Expenditures 274,743 406,272 261,500 268,600 295,400 2020 Enterprise Funds 720 Surface Water Management Revenue Summary (Total of 7200, 7201, 7202 and 7205) 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 190,920 236,555 242,000 279,700 15.6%292,500 4011 Overtime-Reg - 12 - - 0.0%- 4020 Salaries & Wages-Temp 7,287 16,308 5,000 15,000 200.0%15,000 4021 Overtime-Temp - 10 - - 0.0%- 4030 Contributions-Retirement 35,470 32,171 37,000 42,200 14.1%44,400 4040 Contributions-Insurance 37,463 48,494 57,800 46,800 (19.0%)55,000 4050 Workers Compensation 1,312 1,641 1,400 1,400 0.0%1,400 *Total Personal Services 272,452 335,190 343,200 385,100 12.2%408,300 4120 Supplies-Equipment 123 1,152 1,600 1,200 (25.0%)1,200 4130 Supplies-Program 13,697 38,250 48,600 49,700 2.3%49,700 4150 Maintenance Materials 4,766 - 12,000 12,000 0.0%12,000 4260 Small Tools & Equipment - 31 100 100 0.0%100 *Total Materials & Supplies 18,586 39,433 62,300 63,000 1.1%63,000 4300 Fees, Services 272,001 198,632 222,500 220,500 (0.9%)220,500 4301 Auditing 4,600 4,800 4,600 4,800 4.3%4,800 4310 Telephone and Communications 1,857 1,966 2,000 2,000 0.0%2,000 4320 Utilities/Community Garden 1,514 737 1,000 1,000 0.0%1,000 4340 Printing & Publishing 2,942 1,994 2,600 2,600 0.0%2,600 4360 Subscriptions & Memberships 1,022 1,995 1,300 1,900 46.2%1,900 4370 Travel & Training 2,677 2,800 3,900 3,400 (12.8%)3,400 4380 Mileage 150 - 300 300 0.0%300 4410 Equipment Rental 1,022 882 1,000 1,000 0.0%1,000 4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0%7,500 4530 Repair & Maintenance-Equip 614 614 600 600 0.0%600 *Total Contractual Services 295,900 221,921 247,300 245,600 (0.7%)245,600 **Total Expenditures 586,937 596,545 652,800 693,700 6.3%716,900 2020 Enterprise Funds 720 Surface Water Management Expenditures Summary (Total of 7200, 7201, 7202 and 7205) 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3328Wetland Alteration 1,066 1,134 - - 0.0%- *Total Permits 1,066 1,134 - - 0.0%- 3520 Grants-County - - - - 0.0%- *Total Intergovernmental Rev - - - - 0.0%- 3651 Merchandise Sales - 14 - - 0.0%- 3660 Sewer Customers 693,552 748,348 700,000 750,000 7.1%800,000 3662 Utility Penalties 12,492 12,907 14,000 14,000 0.0%14,000 3806 Connection Charges 104,265 172,844 150,000 150,000 0.0%150,000 *Total Current Services 810,309 934,113 864,000 914,000 5.8%964,000 3801 Interest Earnings 11,577 20,438 10,000 10,000 0.0%10,000 3903 Refunds and Reimbursements 50 161 - - 0.0%- *Total Other Revenue 11,627 20,599 10,000 10,000 0.0%10,000 **Total Revenue 823,003 955,846 874,000 924,000 5.7%974,000 Revenue Over/(Under) Expenditures 457,223 574,976 443,700 449,700 481,900 2020 Enterprise Funds 720 Surface Water Management Revenue 7200 Administration 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 139,037 183,076 188,600 224,700 19.1%235,500 4011 Overtime-Reg - 12 - - 0.0%- 4020 Salaries & Wages-Temp 7,287 16,308 5,000 15,000 200.0%15,000 4021 Overtime-Temp - 10 - - 0.0%- 4030 Contributions-Retirement 28,552 25,077 29,000 34,000 17.2%36,000 4040 Contributions-Insurance 21,172 30,331 37,000 30,000 (18.9%)35,000 4050 Workers Compensation 986 1,314 1,000 1,000 0.0%1,000 *Total Personal Services 197,034 256,128 260,600 304,700 16.9%322,500 4120 Supplies-Equipment 123 1,152 1,600 1,200 (25.0%)1,200 4130 Supplies-Program 11,324 29,742 40,000 40,000 0.0%40,000 4150 Maintenance Materials 4,766 - 12,000 12,000 0.0%12,000 *Total Materials & Supplies 16,212 30,894 53,600 53,200 (0.7%)53,200 4300 Fees, Services 133,473 73,690 96,000 96,000 0.0%96,000 4301 Auditing 4,600 4,800 4,600 4,800 4.3%4,800 4310 Telephone and Communications 1,857 1,966 2,000 2,000 0.0%2,000 4340 Printing & Publishing 25 363 100 100 0.0%100 4360 Subscriptions & Memberships 965 1,593 1,000 1,600 60.0%1,600 4370 Travel & Training 2,327 2,440 3,000 2,500 (16.7%)2,500 4380 Mileage 150 - 300 300 0.0%300 4410 Equipment Rental 1,022 882 1,000 1,000 0.0%1,000 4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0%7,500 4530 Repair & Maintenance-Equip 614 614 600 600 0.0%600 *Total Contractual Services 152,533 93,850 116,100 116,400 0.3%116,400 **Total Expenditures 365,779 380,871 430,300 474,300 10.2%492,100 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 720 Surface Water Management Expenditures 7200 Administration 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3520Grants-County 2,162 5,382 3,000 3,000 0.0%3,000 *Total Intergovernmental Rev 2,162 5,382 3,000 3,000 0.0%3,000 3650 Sale of Recyclables 248 96 300 300 0.0%300 *Total Current Services 248 96 300 300 0.0%300 **Total Revenue 2,410 5,478 3,300 3,300 0.0%3,300 Revenue Over/(Under) Expenditures (41,414) (40,690) (46,500) (44,500) (47,100) 2020 Enterprise Funds 720 Surface Water Management Revenue 7201 Recycling 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 25,942 26,739 26,700 27,500 3.0%28,500 4030 Contributions-Retirement 3,458 3,547 4,000 4,100 2.5%4,100 4040 Contributions-Insurance 8,146 9,081 10,400 8,400 (19.2%)10,000 4050 Workers Compensation 163 164 200 200 0.0%200 *Total Personal Services 37,708 39,531 41,300 40,200 (2.7%)42,800 4130 Supplies-Program 1,661 2,698 1,600 2,700 68.8%2,700 4260 Small Tools & Equipment - 31 100 100 0.0%100 *Total Materials & Supplies 1,661 2,729 1,700 2,800 64.7%2,800 4300 Fees, Services 2,588 2,155 5,000 3,000 (40.0%)3,000 4340 Printing & Publishing 1,716 1,453 1,500 1,500 0.0%1,500 4360 Subscriptions & Memberships - 300 200 200 0.0%200 4370 Travel & Training 150 100 100 0.0%100 *Total Contractual Services 4,454 3,908 6,800 4,800 (29.4%)4,800 **Total Expenditures 43,823 46,168 49,800 47,800 (4.0%)50,400 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 720 Surface Water Management Expenditures 7201 Recycling 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3510Grants-State - 6,418 - - 0.0%- *Total Intergovernmental Rev - 6,418 - - 0.0%- 3640 Community Garden Plot Rental 2,100 2,000 2,000 2,000 0.0%2,000 *Total Current Services 2,100 2,000 2,000 2,000 0.0%2,000 3807 Donations - 270 - - 0.0%- *Total Other Revenue - 270 - - 0.0%- **Total Revenue 2,100 8,688 2,000 2,000 0.0%2,000 Revenue Over/(Under) Expenditures (125,566) (114,514) (119,200) (118,100) (120,900) 2020 Enterprise Funds 720 Surface Water Management Revenue 7202 Forestry Management 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4010Salaries & Wages-Reg 25,942 26,739 26,700 27,500 3.0%28,500 4030 Contributions-Retirement 3,460 3,546 4,000 4,100 2.5%4,300 4040 Contributions-Insurance 8,145 9,082 10,400 8,400 (19.2%)10,000 4050 Workers Compensation 163 164 200 200 0.0%200 *Total Personal Services 37,710 39,532 41,300 40,200 (2.7%)43,000 4130 Supplies-Program 713 5,810 7,000 7,000 0.0%7,000 *Total Materials & Supplies 713 5,810 7,000 7,000 0.0%7,000 4300 Fees, Services 86,271 76,483 70,000 70,000 0.0%70,000 4320 Utilities/Community Garden 1,514 737 1,000 1,000 0.0%1,000 4340 Printing & Publishing 1,201 178 1,000 1,000 0.0%1,000 4360 Subscriptions & Memberships 57 102 100 100 0.0%100 4370 Travel & Training 200 360 800 800 0.0%800 *Total Contractual Services 89,243 77,860 72,900 72,900 0.0%72,900 **Total Expenditures 127,666 123,202 121,200 120,100 (0.9%)122,900 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 720 Surface Water Management Expenditures 7202 Forestry Management 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate3533Grants-Other (Carver County)- - - - 0.0%- 3533 Grants-Other (Riley/Purgatory)25,000 25,000 25,000 25,000 0.0%- 3533 Grants-Other (Lotus Lk Home)9,169 7,804 10,000 10,000 0.0%10,000 *Total Intergovernmental Rev 34,169 32,804 35,000 35,000 0.0%10,000 **Total Revenue 34,169 32,804 35,000 35,000 0.0%10,000 Revenue Over/(Under) Expenditures (15,500) (13,500) (16,500) (16,500) (41,500) 2020 Enterprise Funds 720 Surface Water Management Revenue 7205 Aquatic Species Mgmt Program 2019 to 2017 2018 2019 2020 2020 2021 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate4300Fees, Services 49,669 46,304 51,500 51,500 0.0%51,500 *Total Contractual Services 49,669 46,304 51,500 51,500 0.0%51,500 **Total Expenditures 49,669 46,304 51,500 51,500 0.0%51,500 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE2020 2021 2020 Enterprise Funds 720 Surface Water Management Expenditures 7205 Aquatic Species Mgmt Program CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Invitation to Halloween Party, October 26 Section PUBLIC ANNOUNCEMENTS Item No: C.1. Prepared By Jerry Ruegemer, Recreation Superintendent File No:  SUMMARY Invitation to the Halloween Party  The City of Chanhassen, with the support of our local Community Event Sponsors, is proud to announce the fourth and final community event in 2019, our 35th annual Halloween Party! Join us on Saturday, October 26 for an evening of fun!  Children 13 and under are invited to participate in a wide variety of activities, including trick­or­treating, a live performance from Brian Richards Spooky Not Scary Magic Show, games, hayrides, and more!  I invite all area residents, their families, and friends to join me at the Chanhassen Recreation Center from 5:30­7:30 p.m.  Pre­ registration deadline is Friday, October 25 at either City Hall or the Chanhassen Recreation Center.  The fee is $5 per child (adults are free) and covers all activities. CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Invitation to Community Clean Up for Water Quality Event, Saturday, October 26 Section PUBLIC ANNOUNCEMENTS Item No: C.2. Prepared By Jill Sinclair, Environmental Resources Specialist File No:  SUMMARY The Chanhassen City Council invites all residents and service groups to volunteer on Saturday, October 26 to help "Clean Up for Water Quality." Volunteers will work with Master Water Stewards from the Riley­Purgatory­Bluff Creek Watershed District to rake, sweep or shovel leaves, dirt and debris from curbs and streets at designated locations throughout the city. This organic material is a major source of water pollution that causes excessive algae growth and depletes oxygen needed for fish and native plants. Impervious surface such as city streets provide a pathway for phosphorous to get to local lakes.  Volunteers are asked to register on the city’s website. The clean up will take place from 9:30 am until noon on Saturday, October 26. Visit the city’s website at www.ci.chanhassen.mn.us/cleanup for more information and to register. It’s time to clean up for water quality! CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Approve City Council Minutes dated September 23, 2019 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council approves the minutes dated September 23, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Work Session Minutes dated September 23, 2019 City Council Summary Minutes dated September 23, 2019 City Council Verbatim Minutes dated September 23, 2019 CHANHASSEN CITY COUNCIL WORK SESSION SEPTEMBER 23, 2019 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Jake Foster, Kate Aanenson, Jason Wedel, Todd Hoffman, Greg Sticha, and Chief Don Johnson PUBLIC PRESENT: None. KEY FINANCIAL STRATEGY: CONDUCT A THOROUGH REVIEW OF ALL UTILITY FUND FEES. Greg Sticha presented background information on the key financial strategy before introducing Jessica Cook and Meghan with Ehlers and Associates who reviewed highlights of the utility rate study and development fees. Jessica Cook discussed rate setting policies, rate study results, and an overview of water, sewer and storm utilities. Mayor Ryan asked to see how the increase in street improvement projects affects utilities. Jessica Cook continued with review of graphs comparing Chanhassen to surrounding communities and KFS cities before discussing development fee comparisons for single family homes, industrial, and multi-family. Councilman Campion asked for clarification of how hook up fees are established. Jessica Cook reviewed options for determining development fees and the effect on sample utility bills with the different options. Greg Sticha and Jessica Cook noted they are looking for feedback from council members on how to proceed with setting or changing policies. Mayor Ryan asked about push back from developers before asking council for feedback on whether council is comfortable with the projected rate increases for water, storm water and sewer. After comments from council members it was decided to keep the rate increase as proposed. In discussing policy changes Councilman McDonald questioned if the City is looking to change policies to appeal to national developers versus local small developers. It was decided to bring the policy discussion back to a future work session. DISCUSS CERTIFICATION OF MAXIMUM PROPOSED PRELIMINARY LEVY TO CARVER COUNTY AUDITOR. Greg Sticha reviewed staff’s proposed recommendation of scenario 1 which is consistent with new growth in setting the preliminary 2020 levy. Mayor Ryan clarified that scenario 3 is scenario 1 plus additional service levels which is a new proposal for council but would give the most options for increasing service levels moving forward prior to setting the final levy. Greg Sticha reviewed the graph for full time employee comparisons with other key financial strategy City Council Work Session – September 23, 2019 2 cities. Councilman Campion asked for clarification of what services could be provided that are not being provided presently. Greg Sticha explained that staff is recommending scenario 3 to allow for further discussion on how to allocate an increase in the final levy. Mayor Ryan adjourned the work session at 7:00 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES SEPTEMBER 23, 2019 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Jake Foster, Kate Aanenson, Jason Wedel, Todd Hoffman, Greg Sticha, Roger Knutson, Chief Don Johnson, and Lt. Lance Pearce PUBLIC PRESENT: Mack Titus 2747 Century Trail Susan Kibler 7329 Bent Bow Trail Terri Berg 8616 Lake Susan Hills Drive South John Jensen 1181 Homestead Lane PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilwoman Coleman moved, Councilman Campion seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated September 9, 2019 2. Receive Planning Commission Minutes dated September 3, 2019 3. Receive Park and Recreation Commission Minutes dated August 27, 2019 4. Consider Interim Use Permit for Moon Valley Gravel Pit 5. Consider a Request for a Variance to Replace and Move a Septic System to the Bottom of the Bluff at 1181 Homestead Lane All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. ANN MILLER CITIZEN ACTION REQUEST FORM. City Council Summary – September 23, 2019 2 Ann Miller. 6561 Fox Path filled out a Citizen Action Request Form I which she discussed issues with living in a fragile hydro geological area, safety concerns with Pleasant View Road, the desire to have the City put in a public boat access to Silver Lake off of Pleasant View Road, include bike and walking paths with the reconstruction of Pleasant View Road, and that she and her husband are not going to pay franchise fees for city streets, having just paid for their street 2 years ago. Mack Titus, 2747 Century Trail asked for clarification on public versus private streets and why his driveway was not inspected by the City of Chanhassen when it is accessed by a public street. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Chief Don Johnson invited everyone to attend the Fire Department Open House being held on October 7th before reviewing the monthly statistics for staffing, calls for service, training, update on the new Engine 1, and Fire Marshal report. Councilman McDonald asked about the impact to the citizens of Chanhassen if the fire department stopped responding to medical calls. Lt. Lance Pearce reviewed the August numbers for calls for service, training, community relations and crime prevention. PUBLIC HEARING: APPROVAL OF ON-SALE BEER AND WINE LICENSE FOR FRIENDS AND FAMILY CREATIVE ENTERPRISE, LLC, DBA BOARD AND BRUSH CREATIVE STUDIO, 7882 MARKET BOULEVARD. Todd Gerhardt presented the staff report on this item. Susan Kibler and Terri Berg, owners of Friends and Family Creative Enterprise described their business plan and showed examples of project available to the public. Mayor Ryan opened the public hearing. No one spoke. Councilman Campion moved, Councilwoman Coleman seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public hearing was closed. Councilman Campion moved, Councilwoman Coleman seconded that the City Council approves a request for an on-sale beer and wine license from Friends and Family Creative Enterprises, LLC doing business as Board and Brush Creative Studio. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL/CERTIFICATION OF MAXIMUM PROPOSED PRELIMINARY LEVY TO CARVER COUNTY AUDITOR. Greg Sticha presented the staff report on this item. Councilman McDonald asked staff for clarification of what’s being proposed under scenario #3. After comments from council members the following motion was made. City Council Summary – September 23, 2019 3 Resolution #2019-45: Councilman Campion moved, Councilman McDonald seconded that the City Council approves the preliminary levy of $11,741,368 for 2020 and establishes the Truth in Taxation hearing date for 2019 as December 2nd for taxes collectible in 2020. All voted in favor, except Councilwoman Tjornhom and Councilwoman Coleman who opposed and the motion carried with a vote of 3 to 2. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Todd Gerhardt informed the council that this meeting would be Jason Wedel’s last meeting as he has accepted the position of City Manager for the City of Prior Lake. CORRESPONDENCE DISCUSSION. None. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:30 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING SEPTEMBER 23, 2019 Mayor Ryan called the meeting to order at 7:05 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilwoman Tjornhom, Councilman McDonald, Councilman Campion, and Councilwoman Coleman STAFF PRESENT: Todd Gerhardt, Jake Foster, Kate Aanenson, Jason Wedel, Todd Hoffman, Greg Sticha, Roger Knutson, Chief Don Johnson, and Lt. Lance Pearce PUBLIC PRESENT: Mack Titus 2747 Century Trail Susan Kibler 7329 Bent Bow Trail Terri Berg 8616 Lake Susan Hills Drive South John Jensen 1181 Homestead Lane Mayor Ryan: Again good evening everybody. Welcome to our council meeting. I apologize that we’re a little late. Just wrapping up our work session meeting so I apologize about that. Thank you for those of you who are watching at home or livestreaming from the Chanhassen website. For the record we have all of our council members present tonight and so our first action is our agenda approval. Council members are there any modifications to the agenda as printed? If not we will proceed with the published agenda. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilwoman Coleman moved, Councilman Campion seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated September 9, 2019 2. Receive Planning Commission Minutes dated September 3, 2019 3. Receive Park and Recreation Commission Minutes dated August 27, 2019 4. Consider Interim Use Permit for Moon Valley Gravel Pit 5. Consider a Request for a Variance to Replace and Move a Septic System to the Bottom of the Bluff at 1181 Homestead Lane Chanhassen City Council – September 23, 2019 2 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. ANN MILLER CITIZEN ACTION REQUEST FORM. Mayor Ryan: I know we have one scheduled visitor presentation. Ann Miller who filled out a Citizen Action Request Form. Is Ms. Miller in the audience tonight? Ann Miller: Yes I am. Mayor Ryan: Yes please, come forward. Welcome. Ann Miller: Thank you. If I’m a little disorganized it’s because I left at 6:00 o’clock this morning for Madison, Wisconsin and I just go home. Mayor Ryan: Wow. Ann Miller: And traffic was terrible, but at any rate Ann Miller, 6561 Fox Path, Chanhassen, 55317 and I believe Mr. Gerhardt and Mr. Knutson and also Mr. Hoffman were all here when I moved here in 1992 in August. And we live in a very fragile hydro geological area which is also quite interesting. When I moved into my house the following, I moved in in August and at Thanksgiving our decks heaved and we had to put, had them cut off the next day and had to have helical coils put in to hold the deck down. So the reason I have all my stuff here with me is because I’m not just whistling Dixie. This is from the ground water protection plan from 1992. This is only probably one-third of all the material I’ve collected. I even have my grading things here and Braun Engineering and other engineers here, all the information about our area. Especially the street Pleasant View. Pleasant View is a pleasant view and if Mr. Cunningham was here, he used to live in the octagonal house at I think is 865 Pleasant View, told me Ann your house is in the big ditch and he was right. And behind my house is the little ditch and it was developed with what, 49 houses and it’s, and now I love it. It was a pain at the beginning because it cost us a lot of money to take care of all that water, ground water but living here now I even had one individual in our neighborhood that moved away because Pleasant View is so unsafe for walking. I believe we deserve to have a public boat access to Silver Lake from Pleasant View because the City owns that land at the southern tip and in the reconstruction of Pleasant View Road in 2020 I hope that there will be a bike path and a walking path that’s safe on that road. It is extremely dangerous. Even the sighting as you drive down that road, vegetation is not back far enough. There’s every driveway is blind. Every access on there is blind from North Lotus Lake Park all the way up past Peaceful Lane. So I’m urging you to listen to all, everybody who lives in our area. Our access in and out of our neighborhood is Pleasant View. There’s no other way. That’s it and also I am not going to pay a franchise fee for city streets. I paid for our street not 2 years ago and my husband and I strongly believe that’s enough. We pay our taxes. We don’t need a franchise fee. And so I, as far as public boat access goes to Silver Lake, I know Silver Lake is not very big. It’s 18 acres I believe. I believe the Chanhassen City Council – September 23, 2019 3 depth of it is approximately the same as Lotus and I also want to point out that Lotus Lake from 1970 to 2018, according to the M, what is it? The Pollution Control Agency. Minnesota Pollution Control Agency, it’s turbidity has not changed that much. The quality of the water which means the homeowners are doing a good job and I just want you to know that, I think you all have a copy of my letter right? Mayor Ryan: Yes. Ann Miller: The severe slopes are on Christmas, on Lotus and on Silver and I think homeowners do a better job of making the water clean than the City does and/or anybody else and I just want you to know from the National Geographic, October, 2019 fresh water is less than 3 percent of the Earth’s water but it’s home to almost half of all fish species. I am passionate about our neighborhood and I want it to be friendly and safe for the people who live there. We can, yes we have a path down to Lotus that we use but we need Pleasant View to be safer and maybe one way to do it is to have it a one way street. I don’t know. But I want everyone in, on Pleasant View, everyone on Silver Lake, everyone on Lotus Lake, everyone on Christmas Lake, everybody to know what the intentions are for reconstructing that road because it is pretty but it also you need to listen to the homeowners about what to do because we want to walk on that road and enjoy it and we can’t. It’s not safe. I’m a retired nurse 5 years ago. I would get on my bike to ride, I worked at the corner of 62 and 7 and my husband would say, I’d have to leave at 5:00 in the morning when it was dark and I said well I know the worst part is Pleasant View. Once I get to the path I’ll be okay and then I could take the path all the way down along the freeway but we, and the bikers, the people who are really serious bicyclists, when they come down around that hill if you don’t see the first one they are coming more than 30 miles an hour and it is frightening sometimes. And I can’t tell you since living there that long how many times I’ve almost hit people because they’re wearing all black or there’s just no place even for people to move over to jump off the road. It’s very scary so those are my, that’s my beef I guess so I hope that I’ll hear more from you and I think, I’ve noticed things being planned. You had a car counter on that road. You’ve had one culvert fixed. You’re doing stuff up on Powers Boulevard but we deserve, the people that live along this road we deserve a nice walkable, safe place. Thank you. Mayor Ryan: Okay thank you very much. And if I could just address a couple things. I know you’re going to, or I believe you’re speaking at the Park and Rec Commission? Ann Miller: Tomorrow. Mayor Ryan: Tomorrow night so I, that will address more specifically your request around Silver Lake so once you have that conversation and the Park and Recreation Commission has an opportunity to discuss it we’ll as council of course read those. Ann Miller: Oh I must, can I mention one thing about that? Chanhassen City Council – September 23, 2019 4 Mayor Ryan: Absolutely. Ann Miller: I went to the Riley-Purgatory meeting and that’s how I learned about the reconstruction of Pleasant View. That it was going to happen in 2020 and I learned that they were going to spend for Powers Boulevard, the stormwater that flows down into Silver Lake they were going to spend $180,000 to put up their little devices to help the water that goes into Silver. Well and I don’t, I know a little bit about phosphorus and phosphate. I’ve read a lot about it but I don’t understand why you would spend $180,000 on that little bit of road into Silver Lake when it’s not even commercial traffic. And I said what is the source of the phosphate? Source, if you walk along Ridge Road some of those driveways have a 20 percent incline. Mayor Ryan: Right. Ann Miller: I mean it, Pleasant View is not a problem for Silver Lake in my opinion. Mayor Ryan: Right and then to that point actually as well and Mr. Wedel can speak to it if you’d like to more specifically but in, I think the dates are a little bit off so there aren’t plans to do anything on Pleasant View in 2020. We’re actually in our long term planning for road projects it’s in 2025 and as part of. Ann Miller: Oh then we have a lot of time to talk about this. Mayor Ryan: Right, well and that’s very true. Whenever we have any type of road project we have many neighborhood meetings prior to any work that is done to get the feedback from the residents that are going to be impacted by it so city staff would present preliminary plans and invite neighbors to come and discuss this and give feedback which often times changes some of those plans or alters them slightly to make sure that we’re addressing the needs so, so just so you know that those plans aren’t until 2025. Ann Miller: Okay. Mayor Ryan: But we have heard from residents recently along Pleasant View and we are looking at some sight line issues because we do know that especially with North Lotus Lake Park, people trying to, families trying to access that park. It gets a little bit challenging to navigate some of those sharp curves so our engineering department has gone out to look at sight lines to see if there’s some tree trimming or something that we can do in the meantime to cut some of that back to, you know to at least make it a little bit more visible from a car so I just wanted to let you know. I don’t know Mr. Wedel if you have anything to add to that but just so you understand some of the timing with the road project but also that we are doing something to address the sight line as those trees continue to grow over the road. Chanhassen City Council – September 23, 2019 5 Ann Miller: Okay well we do like trees and we like hills and we like curves but we just want it to be safe for bikes and walkers. Mayor Ryan: Yeah some of them is just some of the trees are just growing into the road and of course we will talk to the residents before we do anything but just so you know that we’re looking into addressing that. Ann Miller: Okay, thank you. Mayor Ryan: Alright thank you. Are there any other, yes sir? Mr. Titus. Mack Titus: My name is Mack Titus. I live at 2747 Century Trail in Chanhassen. I recently received the summary of resident questions at the franchise fee meeting and I had a question there and the answers here in the summary have been updated I guess from the answers provided at the session. It says, my first question was how many miles of street. Out of how many miles of street are public and how many are private and the answer at the session was, or the council meeting was 125 public and here the answer is 115 and at the session on the private streets was don’t know. In here it’s 25. I had 3 other questions I wanted to ask had I gotten something besides don’t and that I’d like to ask those and then you can, somebody can answer at their leisure but the first question is the, this totals 140 miles of which 25 are private so that’s about 18 percent and I’m wondering if that percentage, how that percentage has changed in the last 5 years or past 10 years. The second question is, and again with regard to private streets, are they totally residential or are there some industrial/commercial streets involved that are private. And the third question is what safeguards are there to prevent double standards from evolving when there are public versus private streets involved. For example my home is accessed by a public street and I’m told that there should be driveway inspections. There was no driveway inspection back in 2002 or so when the unit was built and this is a public street access says there should be Chanhassen inspections. My neighbors tell me, I moved in in 2017, my neighbors tell me the building or the driveways were rebuilt along our section of the street I think in 2015 and there’s inspection report available for that rebuild job. The next thing I run into is the 14 foot rule which excludes 94 percent of my driveway from inspection. If that’s 14 feet measured from the curb as I understand it and I’ve got 7 feet of driveway apron, 5 feet of sidewalk and then another 2 feet of my driveway. There’s another 34 feet that’s currently not subject to inspection. And then I noticed on the permit for the driveways rebuilding it says call for inspection upon completion. That’s pointless. You have to do it as the driveway is being rebuilt. I think the overall problem here is that the engineering department has a mission statement which simply says administer and supervise contracts and there’s no…so there’s nothing in that mission statement that says we have to do those things well so I think council has to work with engineering to modify that mission statement. That said I would also add I don’t think that Mr. Wedel is responsible for this. He’s relatively new and he just simply inherited a bad situation and those are my comments. Chanhassen City Council – September 23, 2019 6 Mayor Ryan: Great, thank you Mr. Titus. We’ll get back to you on questions 1, 2 and 3 and I believe. Mack Titus: They’re written down. Mayor Ryan: Okay perfect. And then I know that there, did you receive your letter as it relates to the driveway inspection? Did you receive that yet? Mack Titus: I got your letter dated September 16th which… Greg Sticha: That was the Q and A comments. Mayor Ryan: Okay. Greg Sticha: It’s the driveway inspection. Mayor Ryan: The one that you wrote Mr. Wedel that’s included in the packet. Jason Wedel: Yeah it should have been sent out. Mayor Ryan: Okay. Jason Wedel: I’ll check on the status of it. Mayor Ryan: Okay. Because it’s in the packet tonight so if you want to go, it’s in the packet. A letter to you that was dated September 12th from Mr. Wedel as it relates to the driveway inspections. Mack Titus: I didn’t see it. Mayor Ryan: Okay. Well we’ll follow up with you on that as well. Mack Titus: Appreciate it. Mayor Ryan: Thank you. Any other visitor presentations tonight? Ann Miller: Can I just make one comment on his comment? Mayor Ryan: Sure you may come back up. Ann Miller: Thank you. Mayor Ryan: Of course. Chanhassen City Council – September 23, 2019 7 Ann Miller: When you talk about having things inspected on the day that they’re built, you know the building inspectors come and they look at it and they approve it and a long time ago when you talk about driveways I think the City should have, when the City is doing things at your property, in front of your property or whatever where you have to amend something for the building inspectors, a photograph should be taken. We all have cell phones and I don’t know if the building inspector wants to take them and off a CD to the owner or the owner should be responsible but I know there are not enough people to do inspections especially the DNR. To keep up on things and I just think a factual way to do it would be, as I told the building inspector a long time ago, yeah the minute you leave they can change it. You know you might have seen it right then but hello, unless you have a picture, a picture says everything so that’s just a suggestion. Mayor Ryan: Great, thank you. Ann Miller: You’re welcomed. Todd Gerhardt: Mayor, council members. Just to add to that comment, after a development is completed we ask for as built drawings on every single family home that’s built in the community. It’s more for a drainage purposes that the property drains properly and that they conform to the grading plan that’s submitted. We don’t get in and get as builts of every inspection inside the house or the rafters but a lot of issues that pertain to the outside of the home for drainage purposes usually is where things can get messed up and backing water up into other people’s property and people customizing their back yards to their needs and not realizing that it’s affecting the overall drainage of the overall development so we ask for as builts after the development has been completed. Mayor Ryan: Great, thank you Mr. Gerhardt. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Mayor Ryan: Alright next up we have our fire department and law enforcement update. Chief. Chief Don Johnson: Good evening Mayor and council. Mayor Ryan: Good evening. Chief Don Johnson: First things first. I know this is a little sideways but we do have our fire department open house. Our fire department open house coming up on October 7th so we invite the, everyone from the public to come out and enjoy it. We’ve got live fire exercises. We actually have a car extrication exercise going. Free hotdogs. We have many sponsors in the community that are also donating water and food items and I believe Culver’s will be there with ice cream again so it’s a great time. We’ve got a great fire prevention message as usual so come Chanhassen City Council – September 23, 2019 8 out, enjoy it. It’s October 7th from 6:00 to 8:00 so that with council’s report this evening I’ll start with my general report. We’ve got 43 of our 45 firefighters. We’ve still got 2 of them going through class. One of our firefighters is on personal leave. We responded to 85 calls for service in July. One chief only call. 23 day only calls. 25 duty crew calls and leaving only 36 all calls for the month. Year to date duty crew responses are 164. Of note there was 44 rescue calls with 8 motor vehicle accidents. One car fire. Two citizens complaints for burning and one unauthorized burning incident that we discovered while we were coming back from a call. Training was officer development training. We’ve got EMS training and in the next two Monday nights we’re out at SCALE in split shifts doing live burn training and tower training for high rise response. We’ve hosted several meetings. It’s been a busy month for training and conferences for us. Exciting news, we’ve got, we just got finished with our Truck 1 or Engine 1 inspection for mid-construction. There’s a couple of change orders we made and they actually rescheduled our final inspection for October 9th through the 11th so we’ll be accepting our new engine during that timeframe which again it was about the same time last year that we brought in Truck 1 and we’ll plan our training and things around that and again I’ll be able to display our truck proudly at the Minnesota Chiefs Conference in Duluth this year so pretty excited about all that coming in. The Fire Marshal was extremely busy with the Venue. When buildings are coming together like that and trying to get Certificates of Occupancy and I know most of our departments were having some of those same issues so I’m happy to say that folks did start moving in. We had our first little incident where somebody accidentally hit the sprinkler head with a chair and opened up the water system for everyone else. Still working with Riley Crossing and there were several remodel inspections with Middle School West. Most of our efforts right now in prevention are focused towards the planning of the open house. With that the Mayor had actually talked about putting some where are we at information together so I’ve handed out a packet. This first one, and Nann if you can zoom in. Just kind of shows us our calls for service and where things are going right now. I looked at the last 5 or 6 years. We’re averaging about 8 ½ percent increase per year so right now with where we’re at for, we’re at 731 calls for this year. As you can see that puts us on pace for about 1,003 and then I averaged out the 8 ½ percent, 8.6 percent for what we think we’ll do in 2020 so that’s about where we’re sitting for calls. Now if you look at the breakdowns. If you can go to this document, an I don’t know that she’s going to be able to do much with that but fire calls, we’re about 8 ½ percent. We’re on about 8 ½ percent above where we were last year at this time so we’re on pace for that 1,999 calls If you look at the breakdowns, medicals are obviously increasing. They’re not increasing at an exorbitant rate as far as we’re at that 9 percent with a projected of 551 and we were at 504 in 2018. And then some of those other numbers, that bottom one if you look at motor vehicle accidents we’re running a little bit ahead on motor vehicle accidents this year. A lot of the hazardous, hazardous calls are up as well. Hazardous conditions. Most of that’s related to, we’ve had a lot of trees on wires with storms so those generate several calls and call back’s as people see wires and arcing and sparking so just a quick glance at how those calls are coming in and we’re running about 55 percent medical overall. And then those other breakdowns and basically just for a comparison I laid 2018 out with just the major calls so we’re running about the same. 55 percent of our overall call load is running in the medicals. In regards to the medicals, we’re staffing up now. Again if you go to 164 I think we had 129 total Chanhassen City Council – September 23, 2019 9 duty crew calls last year. We’re at about 164 now and earlier in the year when we started talking about what we could, what we could hope to find with that expansion. Just adding the weekends and those Monday nights we’ve already started to see, we’re in the neighborhood of running about 250 calls just for the duty crew which we have a different paging protocol. So if we’re on and working we’ll respond to every medical. If we’re in a time that we’re not staffed then our medical protocols change and we’re not responding to a lot of the lower level stuff or we would be up in the 1,400, 1,400-1,500 range. I pooled Ridgeview I want to say in 2018, they made 1,200 runs out of Chanhassen and if you go back to our medical calls we were in the 380’s. Or I’m sorry the 500’s so they’re, Ridgeview’s here quite a bit more than what you’ll see the fire service on an actual medical but when we’re staffed up we can provide a better service and we’ll go to, we’ll hit every medical on, when we’re staffed so. Mayor Ryan: In terms of response time. Chief Don Johnson: Correct. So the difference again for us when we’re staffed we’re out the door in 90 seconds. When we’re not staffed that could range 7 to 9 minutes just to get in route. We’ve got about an average 5 minute response time so, and middle of the night too, in the morning that can range out a little bit further because it just takes people a little bit longer to get up and get dressed and get down to the station. Mayor Ryan: And where do the ambulances come if they, when Ridgeview gets called where are they coming from? Chief Don Johnson: So we’ve got, Ridgeview’s in town or scheduled to be in town about 20 hours a week, or 20 hours a day I’m sorry. Chaska is about the same and then it depends, it gets a little bit more scattered. The challenge is Ridgeview also gets a lot of calls and they’re, so they could be coming from Delano. They could be coming from Waconia. They could be asking for mutual aid from Eden Prairie depending on where they’re at. They do have some protocols where if Chaska or Chan get a call they’ll start moving trucks from the west to the east because we tend to have a higher call load. Call volume than out west so they do their best to try to keep a response in town but the busier they are I’ll notice that we’re getting rigs from farther away or we’re responding quite a bit more direct and getting there before Ridgeview’s getting there. More likely when, during the day when Nutter or I or someone’s around and we’re readily available as well as on the duty crew, again at night it just depends on how long it takes Ridgeview versus us when we’re not staffed. Mayor Ryan: Great, thank you. Todd Gerhardt: Mayor, council members. Ridgeview has a bay in our park maintenance shed at Lake Ann so if you go out there it’s the maintenance shed on the west side of the driveway as you go into Lake Ann and we provide restroom facilities. Kind of a place to wait for calls so they don’t have to sit in their vehicle or sit in a parking lot somewhere. They can relax. They have supplies there and having their presence in the community it’s a part of those 20 hours per Chanhassen City Council – September 23, 2019 10 day that we have them here but unfortunately if there’s a call in Victoria or Mayor or whatever they may have to leave so then as Don says they need to back fill. But they are housed here 20 hours a day depending on calls for service. Mayor Ryan: Thank you. Council any questions for the Chief? Councilman McDonald. Councilman McDonald: Yes, thank you Madam Mayor. Chief, you know I looked at this and I’ve been watching the numbers kind of climb as to what we actually do and don’t do. Looks like it’s less a fire fighting and more of a rescue and emergency medical. If, and you know we’re contemplating now the duty crew going to kind of a full time during the week. If we were to stop doing the rescue and the emergency medical that would greatly cut back on what you need as far as staffing to handle some of this. Chief Don Johnson: From the expansion standpoint or just staffing in general? Councilman McDonald: Well from the expansion standpoint. I mean at that point you probably wouldn’t really be needing the duty crew to handle as few fires as what we have. Chief Don Johnson: The call load would go down considerably in regards to if we stop responding to medicals as a whole. Councilman McDonald: Okay and this is a service that we provide to the citizens of the community so if it were to go away what’s the impact on the citizens? I mean you talked about a Ridgedale and they’re ability to you know kind of respond to some of these things and I take it maybe they’re the first people to get a call and if they’re available then we’re secondary but if you were to go away and you know one of our constituents out here has a heart attack or they fall or you know any number of things, what’s going to happen to them? What’s their choices if you’re not here? Chief Don Johnson: Well right now I believe that you know the Carver County sheriff’s deputies will show up for most of the medical calls unless they’re tasked with something else. There’s a distinct difference in the training that goes between those two departments. So in your question if a rig’s coming from Watertown and you’re having an emergency that you feel is important enough to call 911 you’re going to be waiting for someone to show up from Waconia or some points further away sometimes because you’re not going to get the level of trained staff that we have on the fire department. I’ve got 43 firefighters. I’m going to say well over 23 of them are EMT’s which puts them above an EMR or Emergency Medical Response. The sheriff’s deputies do CPR training and basic emergency care so we’re trained in medications. We’re trained in vitals. And we can take some action on some of those so the service level that we provide is above that in most instances and as well as the timely manner. Again I think from a community standpoint I’d have trouble standing here accepting that we were going to go on less medicals because of the response that we’re having in our community and the people that we see every day. Chanhassen City Council – September 23, 2019 11 Councilman McDonald: So if I were to have a heart attack or a stroke, by the time somebody got to me it’s probably be a little bit too late as far as treatment. Especially with a stroke because you need to get there within a matter of minutes you know to have an effect and that’s what the firefighters are trained for to deal with those kind of emergencies, right? Chief Don Johnson: I think as a, as the fire service, not just here in Chanhassen but as a fire service we’ve adopted to the needs of our communities and you’ll see us more being fire rescue services just based on that so yes. We train probably 25 hours, 28 hours a year on medical alone because it’s 55 percent of what we do. And with the duty crew on it gives us an ability to get to some of those lower level calls that we don’t get to see, both to practice our skills but to provide that enhanced service to the community when they call 911. Councilman McDonald: Okay and I guess I remember when you instituted the feedback cards and you know you used to share those with council and stuff and you still do but have you ever had anybody complain about the fact that the fire department’s providing this type of service to people? Chief Don Johnson: Honestly no. We haven’t any of those complaints. I think I have heard where people feel like it’s taken us a long time to get there and again when you’re in, depending on when we’re staffed and when we’re not staffed and if there’s someone available in town with a chief’s buggy at night it can take us 6, 7, 8, 9 minutes and again when it’s your emergency and you’re living in it time seems to slow down for you so I’m exceptionally proud of what we’re able to do with a staffed station and our team and how we care for the community. Councilman McDonald: Okay. I don’t mean to insinuate by my questions that I do not support what you’re doing or what the fire department has evolved into but what I am doing is, I think that there probably needs to be a better understanding within the community of just how important this service is and the fact that a lot of people take it for granted and because it’s taken for granted I think it’s like well we got what, 3 hospitals within maybe a 5 mile radius of town and there’s plenty of people that could service all of this but in true there really aren’t. It’s mainly you guys, the sheriff’s deputies who again are mainly trained in first aid and of course the ambulance services that are pretty swamped as it is so really the service being provided by the fire department I think it critical to the citizens and I would just like to see more appreciation for that and I know part of that would be maybe a little bit more tooting your own horn as to what you do provide to people and the lives that you’ve managed to save or you know the lives you’ve made a difference with because I think that those people, every card I ever read they were extremely grateful with the fact that you showed up and I think that that’s important but it’s just in these times of you know looking at what services the City’s going to provide and the way that we do it, you know things could come under I guess questioning and my point in all this is I don’t think your service should be one of those so thank you. Chief Don Johnson: Thank you. Chanhassen City Council – September 23, 2019 12 Mayor Ryan: Thank you Councilman McDonald. Any other questions council? Alright, thank you Chief. Thank you for pulling this information together for tonight. On such short notice. I appreciate it. Lieutenant Pearce welcome. Lt. Lance Pearce: Good evening. I’d like to cover just the August, our activity for the month. Total calls for service, we had 925. 428 of those were traffic related. Of those we have 278 traffic stops resulting in 81 citations and 5 DUI arrests. If we look at the other data spreads, I don’t know if you guys got all the spread sheets. They were a little late because I was out of the country but Group A we had, dominated with felony theft and drug cases which has been the habit and prediction all year and then our non-criminal we had medical alarms and suspicious activities. For our training update for August, we did not have any in-house training due to the many events in the county including the county fair. For community relations and crime prevention. Our focus for August was Night to Unite and we had 10 deputies assigned to the various events in the city. I think we had 43 events we covered. I participated in the initial planning meeting for the major training event with Chanhassen Fire with Chief Johnson so we’re continuing to work on that. And then community relations events, we went to Primrose School and Life Time Fitness and the open house at Chanhassen High School. I also did a safety audit for the Chanhassen Dinner Theater. The requested that I attend and just a couple reminders, our Citizens Academy started last week. We have 9 people. There’s a couple of citizens from Chanhassen and then Coffee with a Cop is scheduled for October 2nd at 9:30 a.m. at the Starbucks so we hope to see everybody there. Mayor Ryan: Great, thank you Lieutenant. Council any questions? I have one. Have any citations be given with the new hands free driving? Lt. Lance Pearce: 17. Mayor Ryan: 17. Lt. Lance Pearce: Yep. We have an internal directive right now of no tolerance for that so. Mayor Ryan: Oh okay. Lt. Lance Pearce: Yep, just to get the message across and luckily even in my car that I drive around I haven’t seen anybody so they’re not happening in front of me. Mayor Ryan: Alright, well good. Habits are changing so wonderful. Lt. Lance Pearce: Yes and that’s what we want. Mayor Ryan: Right perfect. Thank you. Appreciate it. Chanhassen City Council – September 23, 2019 13 Lt. Lance Pearce: Thank you. Chief Don Johnson: Mayor can I have one comment? Mayor Ryan: Yes please. Chief Don Johnson: Mayor, Councilman McDonald just to kind of reiterate something. I think most citizens feel when they drive past a fire station TV does us no favors. I believe Lieutenant Pearce could probably say that same thing so I believe that a lot of the Chanhassen citizens feel if they go and drive by a fire station that it’s staffed and that’s just not the case. We’re getting there and we’re doing a better job and when we are there we can, we really can provide a great level of service to this community so just to. Councilman McDonald: Okay thank you. Chief Don Johnson: Thank you. Mayor Ryan: Chief and you know to reiterate Councilman McDonald’s comments and questions, we think you do a great job here. Our fire department is, provides an amazing service for our community. It’s part of a greater discussion over the course of the new few months when we talk about an increased level of service, particularly related to the fire department so we appreciate the information but generally speaking we really value all that you do for the community so thank you. Todd Gerhardt: Mayor and council, just before you guys. I know you want to get out of here but. Mayor Ryan: Trying to make a run for it. Todd Gerhardt: I know it just, you think they’re making it by the hour or something. But I appreciate Chief Johnson and Lieutenant Pearce. I’m always amazed when I get my updates from the law enforcement and you know we don’t let the petty crimes go. In some cities they don’t have the time or the staff to go with the misdemeanors and we concentrate on some of the higher end misdemeanors and I’m always amazed how they find these people and they, you know somebody ends up stealing something. They get the stuff back. They give it back to the owners and I’m always amazed so I always send out an email or I’ll go over and talk to the guys and so Lance and his whole department have a passion to serve not just Carver County but the City of Chanhassen so we’re very fortunate to have Lieutenant Pearce working for us and his deputies. You know a lot of people probably wouldn’t put the time or effort into some of that as a part of their job but they do so that tells me they care. They’re dedicated and so I’m just looking for something and they never give me anything so good work on their behalf and then Don and his staff. Don is very passionate about fire if you can’t tell and I know Councilmember McDonald was just trying to send a message to the public of the service that you provide Don Chanhassen City Council – September 23, 2019 14 and I was pointing out, I said this was when Don was hired when the line started going up and that’s not because of his fault. It’s just I think a trend throughout the metro area and as we get older we do have more medicals and so I’m, would be delighted to have somebody there immediately when I have an issue and I know our residents, we’ve seen them in the comment cards and to go to the duty crew like some of our surrounding communities is just going to be an added service for that response time so again just like the rest of my department heads they have a passion to serve and it’s in their department that they have a passion to serve so we are very, very fortunate to have people like Don and Lance on our side so thank you. Mayor Ryan: Thank you, have a good night. Alright no old business so next up is a public hearing. PUBLIC HEARING: APPROVAL OF ON-SALE BEER AND WINE LICENSE FOR FRIENDS AND FAMILY CREATIVE ENTERPRISE, LLC, DBA BOARD AND BRUSH CREATIVE STUDIO, 7882 MARKET BOULEVARD. Mayor Ryan: Who’s doing this one? Mr. Gerhardt. Todd Gerhardt: I will be doing this one. Mayor Ryan: Alright. Todd Gerhardt: Mayor, council members. In front of you is a request for an on-sale beer and wine for Friends and Family Creative Enterprises. This is a creative, think outside the box. I think some people may have attended these. My wife enjoys going out and painting different pictures and sometimes there’s some wine included with this and believe it or not that helps with the painting part of it I guess. But I think it’s more of a social gathering and we need more of that in society. It’s huge that from a mental health standpoint the more we gather together as a group we can talk about things. Get things off our chest and so it’s a positive thing and it can be fun too. I’ve seen some of these and I’ve seen more laughter come from these rooms and so I would like to open up the public hearing for a beer and wine license for Friends and Family Creative Enterprises and they will be serving food following our liquor license laws in the State of Minnesota and their background check came clean. Mayor Ryan: Perfect. Would the applicants like to come forward? Susan Kibler: We would. That’s a hard act to follow. Todd Gerhardt: I have the easy part. Don’t ask me to paint anything. Susan Kibler: My name is Susan Kibler and this is my partner friend Terri Berg and we are long time Chanhassen residents and I fell in love with the board and brush concept. There is 3 in the metro area now. Woodbury, Lakeville and St. Louis Park and there’s actually one in Duluth and Chanhassen City Council – September 23, 2019 15 Rochester as well and we really thought that we needed something in this area instead of driving all the way to St. Louis Park or the other suburbs and it’s really a fun concept. The gal that started it is in Heartland, Wisconsin. She only started this back in 2015 and they are now one of the fastest growing franchises. We’re number 257. Mayor Ryan: Wow. Susan Kibler: Yes. And the concept is very simple. It’s a place to gather with your friends and your family and do these DIY workshops and Terri and I recently went. She made this coat rack and I made this little box here. We have 800 different projects people can choose from and the best part about this compared to, I’ve done the wine and paint things is I would leave with something that looked like you know a little kid had done and I didn’t want to hang it up but you always leave with a really nice project and so that’s to me is like a win. And so we are looking at, we are moving into Market Square where the old Iris building is so we think that’s going to be a great add to that area as well. Mayor Ryan: Fantastic. Susan Kibler: Yeah. Mayor Ryan: Well welcome. Susan Kibler: Thanks. Mayor Ryan: I follow you on Facebook and I see that you have over like 750 likes I think it is. Susan Kibler: Oh we’re almost creeping 1,000 and we’re going to have a giveaway for a table of 6 to win that once we hit our 1,000 so it will be fun. Mayor Ryan: Well good. Susan Kibler: Yeah. Mayor Ryan: Well obviously the excitement is there or here in Chanhassen. I know people are really thrilled about a new fun gathering place to go and something very unique. That’s what we hear a lot is we like something you know unique businesses to come to Chanhassen so welcome. We’re excited to have you. Council any questions for either of these two ladies? I don’t think so. Well welcome. Susan Kibler: Thanks. Mayor Ryan: Now we have to do the official business but we’re really excited to have you in Chanhassen. Chanhassen City Council – September 23, 2019 16 Susan Kibler: Thanks. Mayor Ryan: And that is a beautiful project so, alright thank you. Susan Kibler: Thanks. Mayor Ryan: Alright council before I open up the public hearing any questions of staff? Alright with that I hereby open the public hearing. Please step forward and state your name and address for the record. Nobody’s coming forward. Can I get a motion to close the public hearing? Councilman Campion: So moved. Mayor Ryan: Is there a second? Councilwoman Coleman: Second. Councilman Campion moved, Councilwoman Coleman seconded to close the public hearing. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The public hearing was closed. Mayor Ryan: The public hearing is now closed. And bring it back to council for questions, comments or action. Councilman Campion: I’ll make a motion. Mayor Ryan: Councilman Campion. Councilman Campion: Alright I move that the City Council approves a request for an on-sale beer and wine license from Friends and Family Creative Enterprises, LLC doing business as Board and Brush Creative Studio. Mayor Ryan: We have a valid motion. Is there a second? Councilwoman Coleman: Second. Mayor Ryan: With a valid motion and a second. Councilman Campion moved, Councilwoman Coleman seconded that the City Council approves a request for an on-sale beer and wine license from Friends and Family Creative Enterprises, LLC doing business as Board and Brush Creative Studio. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Chanhassen City Council – September 23, 2019 17 Mayor Ryan: Congratulations and welcome again. Susan Kibler: Thank you. APPROVAL/CERTIFICATION OF MAXIMUM PROPOSED PRELIMINARY LEVY TO CARVER COUNTY AUDITOR. Mayor Ryan: Mr. Sticha this is you. This is the approval certification of the maximum proposed preliminary levy to Carver County Auditor. Mr. Sticha. Greg Sticha: Thank you Mayor and council. On an annual basis the City Council has an extensive budget process that we actually began in June of this year. Looking at a number of factors that impact the budget and we’re going to go through some of those here in a little bit but just to kind of give the public a sense of the calendar of events and what’s to come going forward. This evening the City Council will be asked to pass a preliminary levy for the 2020 budget season that will be used for Truth in Taxation statements that will be mailed to residents and businesses in the city of Chanhassen in mid-November. The number that the City Council sets this evening is the not to exceed number before setting a final levy on December 9th. On December 2nd the City Council will take public comment from residents and businesses who received the Truth in Taxation statements based on what the preliminary levy was set and it will give the public an opportunity to publicly comment to the City Council based on that preliminary levy. After that meeting one week later the City Council will set a final levy for 2020. That evening the City Council will also set it’s utility rates for 2020 as well as any other ordinance or fee changes for the upcoming year. So the budget calendar starts in May/June and doesn’t really end until December 9th so for the public’s information it’s a long process. And my clicker’s not working. We’ll have to use the mouse with the old fashion way. So what are some of the things that went into putting together this year’s budget for the 2020 budget season? The City had increased new levy or new construction of 1.61 percent. This translates to $177,000 in real property tax dollars that the City has it’s disposal for using, for either upgraded services or continuing to pay for current services. This number has ranged in %past years from anywhere from 1 percent to as high as 2 percent so this number when we were first talking at the beginning of the year we thought might be a little lower. It turned out to be a little better than we had thought and so the 1.61 percent was certainly a pleasant surprise for this year’s budget. As I said it equates to $177,000 in new property tax dollars available. The budget for this year includes a 16 percent reduction in health care costs. That’s not a typo. We actually are seeing a reduction in our health care premiums for 2020. Good experience that we’ve had over the past year has been very helpful and it translated to a 16 percent reduction. Initially we had planned on a 15 percent increase so the combination of a, not only not having an increase but a reduction in that number was a significant dollar savings for all the city’s funds but in particular in this case for the City’s general fund which we’ll get into here in a little bit. We did include a 3 percent increase for cost of living and merit pay. We also have a 5 percent increase in the police services contract and the average home in Chanhassen increased in taxable market value by 5 percent for taxes payable in 2020. That compares to I believe it was 7 percent last year so the taxable Chanhassen City Council – September 23, 2019 18 market values or the homes, home values are increasing in terms of their taxable market value by on average 5 percent in the city of Chanhassen. So we have introduced 3 potential scenarios this evening for the council to consider. Attached is the detailed budget which the City Council has reviewed at it’s last meeting in August at the work session and have all of the factors on the first slide included in the numbers. I think one item to keenly point out is that there are increased service levels in this year’s budget. As the Fire Chief and council and City Manager Gerhardt pointed out in the fire presentation this evening we are adding duty crew hours to this year’s budget process to the tune of a cost of about $140,000 to $150,000 and so that increased service level was afforded the luxury of having a decrease in the health care insurance costs which allowed for a levy increase very close to, a potential levy increase very close to the new growth number that we saw on the first slide so the fortunate health care contract for next year is helping to fund at least a portion of the new service level for the fire department as well as to pay for other costs in the general fund. Under scenario 1, this levy would be an increase in the previous year’s levy by $211,500 or 1.92 percent. That’s $34,400 above the new growth number. This evening that will be staff’s recommendation for setting this levy. We will look at scenario 2 in a second which will be $34,400 less than the $11,231,368 which is exactly new growth and we’ll be looking at that scenario here just momentarily. Under this scenario this would allow for the City Council to keep the current library levy intact. I know previously the summer for those that may have not been a part of the conversations the City Council was considering using a portion of the library levy which has adequate reserves to be reduced in order to help pay for a portion of the increases that we were estimating at that time. Under this scenario the City Council would not need to do that and that levy can remain intact and be used for a future year’s need. The resident impact under scenario 1 is about a 3…increase in city portion of their property tax bill on an average home which in Chanhassen is about $370,000 and increased in market value by about 5 percent. Scenario 2 is new growth which is a similar levy to what has been set in the last previous few years with new growth being 1.61 percent. The increase in the levy would be $177,100 larger than the previous year’s levy. In order to fund this scenario staff would recommend using $34,400 of the library levy to achieve this particular scenario. A result of this levy would be no increase in the property tax bill on the average home in the city of Chanhassen. And a third and alternate scenario, I do not include an actual levy amount for an exact dollar amount for council to consider. Rather we’re kind of including a list of items that we know are known future funding needs for the City of Chanhassen and we spoke about them briefly in the City’s work session this evening. The City could consider any or all of these or none of these and add those to either scenario 1 or scenario 2 to allow the City flexibility in setting a final levy later this year. And by that I mean if the City Council did not include one of these items or a portion of any of these items in the preliminary levy there would be no opportunity to discuss funding any of these between now and December 9th as they’re the maximum levy would be already established lower than what would be needed in this case so if the City Council wanted to consider any or some of these items they would need to include it in the preliminary levy this evening. The resident impact on this particular scenario would be approximately $9 to $10 on every $100,000 increase of the levy above and beyond either scenario 1 or scenario 2. So taking a look at how the City of Chanhassen compares to from a budgeted expenditure comparison in the general fund, this is taking a look at our KFS cities that the City compares itself to routinely Chanhassen City Council – September 23, 2019 19 on a number of various measurements. The 2019 general budgeted expenditures which is the most current data we have from the State Auditor’s Office had Chanhassen with a 1.8 percent increase in general fund budgeted expenditures. As you can see the as compared to our KFS cities we’re the lowest budgeted general fund increase on the expenditure side with the average being 4.8 cents and the range being from 1.8 all the way up to 9 percent. Taking a look at our KFS cities and how we compare on a per fund, per capita spending comparison. This is simply taking the population of the cities listed in the previous graph. Dividing it by the general fund budgeted expenditures for 2019 and the City of Chanhassen has the lowest budgeted per capita spending in 2019 of all of our KFS cities with the average being 609 and the range being 447 to 810. Taking a look at the Carver County tax rates for taxes payable this year in 2019, the City of Chanhassen has the lowest city tax rate in all of Carver County. Again the range being 21.1 all the way up to 122. The average Carver County city tax rate is 58.3. Comparing Chanhassen with other entities within Hennepin County, again Chanhassen is extremely competitive in terms of their city tax rate. I think this is the first time we’ve put this list together where we were at the top. We’ve always been very close. There are a handful of cities in the entire Twin Cities that have a lower city tax rate than the City of Chanhassen but by far well over 95 to 98 percent of the cities in the entire Twin Cities have higher tax rates than the City of Chanhassen. I think it’s important measurement to take a look at as you set your levy each year just from a standpoint of to see how you’re doing compared to some of your neighbors in the Twin Cities. Previous City Councils have been very fiscally responsible when setting the preliminary and final tax levies here in Chanhassen. So this evening staff would recommend setting a preliminary levy under scenario 1 of $11,231,368 which is $34,400 above new growth to allow for the most flexibility and planning before setting a final levy in December. I would also like to point out within the resolution there is a Truth in Taxation date that is set up as part of the motion and described within the resolution so this evening the City Council will also be setting the Truth in Taxation hearing date for December 2nd, 7:00 p.m. here in council chambers. With that I would take any questions from the City Council. Mayor Ryan: Perfect, thank you Mr. Sticha. Council do you have any questions? I know we discussed this in our, in our work session prior to this evening’s meeting but based on if you’ve had any further thoughts from that discussion or something that Greg mentioned tonight does anybody have any questions for Mr. Sticha or want to make any comments to open the conversation. Councilman McDonald. Councilman McDonald: I do. Thank you Mayor. Mr. Sticha, scenario 3 is kind of new to the council. I mean it’s not something that we’ve discussed before. However each of the items within that have been discussed at one time or another and some of this was brought up through discussions of either the street fund and the problems we’ve had this past year with roads and what we need to do about that. Also you know looking at the pavement management levy and that gets into the whole discussion of a franchise fee and again you have shown to us I think the cash flow analysis based upon you know different scenarios if we did this or if we did that but as I understand scenario 3 what you basically have presented to us pretty much we need to fill in the Chanhassen City Council – September 23, 2019 20 blanks. You don’t have a recommendation on any of these particular items as to their importance or anything like that. Greg Sticha: We do not. We wanted to put a list together for the City Council to consider as a known funding list need. We hadn’t really anticipated having a significant discussion about this until the last few weeks and we decided to include these numbers because we know they are known funding needs for consideration, and I think it’s from the standpoint of when you’re setting your levy from year to year you always want that levy increase or if it is a decrease to be consistent. So one of the things that would give you the opportunity here is by levying for some of these things which are known and needed at this point in time in pretty much all of these cases. It would allow you to have less up and down in future levies including 21, 22 and 23. And I would say if you were to ask some of the department heads about some of the items listed they would say they are needed now. It’s not a question of whether or not they potentially are not needed right now. It’s a matter of how do we make it work without having a fluctuating levy from year to year that has large increases one year and then maybe is at new growth the next year so, and I think the most important thing to keep in mind is you’re setting the preliminary levy so if you were to not include any of these items in the preliminary levy this evening there really isn’t an opportunity to discuss them the rest of the year. There just wouldn’t be an opportunity to fund them so what we wanted to do is give the council the opportunity to at least consider them tonight. Potentially include them in the preliminary levy and have a more detailed discussion about any or some of these items between now and setting the final levy on December 9th. Councilman McDonald: So in setting the levy, as far as scenario 3 is concerned it’s not necessary at this point as part of any motion or anything to assign any particular item if we were to give you enough of a I guess a margin to look at then council could continue to look at each one of these and make a determination before December as to whether or not you know we would approve it or not. Greg Sticha: That is correct. Councilman McDonald: Okay. Greg Sticha: You would not have to pick one of these items. We just wanted to give you an idea or a ballpark of what each one costs. Councilman McDonald: Okay, thank you. Mayor Ryan: Thank you Councilman McDonald. Council any other questions or comments? Councilman Campion. Councilman Campion: Yeah like Councilman McDonald said this, the items outlined in scenario 3, though we’ve talked about needs before are relatively new in the context of the levy for 2021, Chanhassen City Council – September 23, 2019 21 or for 2020. And I would like to explore these more. I believe we need to fill in an amount that we would add, right if we were to set scenario 3. Todd Gerhardt: You could set a maximum amount yes. Councilman Campion: And so I believe we’d, if otherwise we were favoring scenario 1. We would look at adding some amount of these to the, you know to the amount for scenario 1 so considering that would, I guess I’ll, I guess I can make a motion and then you know open it up for additional comments or modifications but what I would propose would be to add $510,000 to scenario 1 which I believe would be $11,741,368. For the interest of being, or with the intent of being the preliminary levy. As we discuss these items we might decide that we’re not going to do any of them when we get into more detail but, so I should make that as an actual motion and say it properly so. The motion that I propose is that the City Council approves the preliminary levy of $11,741,368 for 2020 and establishes the Truth in Taxation hearing date for 2019 as December 2nd for taxes collectible in 2020. Mayor Ryan: Alright we have a valid motion. Is there a second? Councilman McDonald: I’ll second. Mayor Ryan: Is there any discussion? Alright go ahead. Councilwoman Tjornhom: Yeah. I have a real problem with all of this. I don’t necessarily have a problem with discussing the needs and the dollar amounts. I do feel that if the park maintenance department needed an employee that should have been brought up when they presented their budgets to us earlier. And I also feel that way about the street maintenance employee. That’s the time when that dollar amount and that employee, that need should have been discussed. Talking about it now at the ninth hour when we’re setting a levy I just don’t feel it’s appropriate when it comes to policy and setting a budget and so because of that and because we just really haven’t had I guess adequate time to discuss it as a council and talk about how we want to look at funding different needs and our growth I just don’t feel comfortable supporting this so I would be supporting scenario 1 that staff had recommended. Mayor Ryan: Okay thank you Councilwoman. Councilwoman Coleman: Madam Mayor I’m going to have to agree with Councilwoman Tjornhom. I am only one vote and I’m not comfortable with setting a preliminary levy at that high of a rate because I cannot guarantee that it will be lower than that at the end of the year because again I am just one vote and would encourage that these scenario conversations be hammered out far in advance of this type of situation. Mayor Ryan: Thank you Councilwoman. Councilman McDonald you raised your hand? Chanhassen City Council – September 23, 2019 22 Councilman McDonald: I was just going to ask if Councilmember Campion would repeat the number that he came up with. $11 million how much? Councilman Campion: $11,741,368 dollars. Councilman McDonald: Okay thank you. Councilman Campion: Greg maybe you can confirm that that is. Greg Sticha: We have a $510,000 increase. Councilman Campion: Okay. Greg Sticha: In the amount above and beyond scenario 1. Councilman Campion: Okay. Councilman McDonald: Thank you. Mayor Ryan: And I’ll make a couple of comments. Obviously all of us at council really approach any scenario outside of scenario number 2 with a lot of trepidation. It’s not something that councils in the past and the City is used to having any increase above new growth. However in all of our discussions in at least the prior 4 years that when I was on council we talked about you know wants versus needs as well as you know levels of service so whenever we’re trying to get below new growth and cutting taxes we have lengthy conversations as if we’re going to do that well then what service are we going to cut and we, we have nothing to cut because people are looking, looking for the same level of service that the City continues to provide and here this year we’re faced with, in my mind two areas of increased service level. The first being the proposal for a duty crew to support the ongoing and growing needs of our fire department and the expectations of our residents for that level of service coming from our fire department as the City continues to grow not only in population but grow further into all corners of our city. Second of all in a month we as a council or are going to be having conversations as we have been over the last few months and really 2 years now addressing the needs for our roads and that comes with a franchise fee and over the last years we’ve been doing a million and a half dollars worth of road projects and we are now projected to go up to $3.6 million dollars of roads and you can’t have an increase of road projects without somehow supporting that increase when we’ve had many conversations about how we fell behind this year and I think that’s no surprise to anybody as some people may still be waiting to have potholes filled we just are stretched thin and so when we look at the levy and we look at the needs those are really the needs that we’re trying to address so we can achieve the expectations that we set as a council that also that the expectations of our community so while in the past we’ve maintained the levels of service, this year or next year in 2020 we’re planning on increasing the level of service and I think we need to Chanhassen City Council – September 23, 2019 23 be supporting that by some of the items that are listed here. Another thing that Mr. Sticha said in his presentation is the concern about fluctuating levies and how challenging that is for residents to plan and budget themselves if the council goes up and down every year. And you also made a comment about prior councils have been fiscally responsible and I think part of being fiscally responsible is adequately preparing for the years to come and so when we look at this we’re not just looking at 2020 but we’re looking at 2021, 2022 and 2023 and I think that’s particularly important considering the situation we are in with our roads and having to do a franchise fee because we weren’t prepared with that budget. That we need to make sure that we’re adequately preparing for not just 2020 but to set the City up for success in the years to come so that is why I’m supporting Councilman Campion’s motion for scenario number 3. Not that that’s going to be the final levy necessarily but at least it gives us an opportunity as council to discuss some of these needs for the years to come so we will now take a vote. We have a valid motion and a second. Resolution #2019-45: Councilman Campion moved, Councilman McDonald seconded that the City Council approves the preliminary levy of $11,741,368 for 2020 and establishes the Truth in Taxation hearing date for 2019 as December 2nd for taxes collectible in 2020. All voted in favor, except Councilwoman Tjornhom and Councilwoman Coleman who opposed and the motion carried with a vote of 3 to 2. Mayor Ryan: That motion carries 3-2. COUNCIL PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Mayor Ryan: Administrative? Todd Gerhardt: Well it’s kind of a bittersweet night here. This is Jason Wedel, our Public Works Director’s last City Council meeting with us. Jason was appointed this past Tuesday, October 17th I think. No, September 17th. I’m a month ahead. And wish I could keep him for another month and, or another week I guess. We do have him for a few more weeks but as the new city manager in Prior Lake and our loss is their gain which was their loss and our gain 5 months ago as Jason was their Public Works Director in Prior Lake and chose to be our Public Works Director in Chanhassen and you know I think I teased him earlier. I do that out of respect to all my employees because I appreciate so much effort that they put towards and Jason has shown that time and time again. I think Mayor, council members if you’ve seen Jason at work he is very good listener. He follows up on items with residents. He’s a strong project manager. He’s fiscally responsible with the City’s taxpayer’s money and I would like to call him a friend. I think everybody around here appreciates his kindness and willingness to help out in any situation and Jason we wish you the best in Prior Lake and it’s been a fun 5 months to get to know you and it’s been our pleasure to work with you so thank you. And any comments from Mayor or council on Jason’s last meeting here tonight? Chanhassen City Council – September 23, 2019 24 Councilman McDonald: I’ll say something. Yeah Jason I’ve really enjoyed working with you. You know we’ve had a little project and everything going and I found you to be very responsive and I’ve been very impressed with your presentations. I was really impressed with the fact that you seem to be able to come in here and pick up on what’s been going on which is no easy task so I really appreciated that. Your learning curve was pretty steep so I’m sure you’ll do a really good job over in Prior Lake. I just hate to see you go. I was looking forward to again as we get into street projects and making determinations of what all we’re going to do with public works. Like I say I thought you had a real good handle on it and I thought we were in really good hands. I’m sure Todd will do a good job of trying to find your replacement but I don’t know if they can measure up. I think that’s one of the things that they’re going to have to do is, we’ll have to give them a list and see how they stack up but good luck and as Todd said it’s been a pleasure serving with you and I hope to see you around or you can always come back over and visit. You know we’ll welcome you with open arms so thank you. Mayor Ryan: Any other comments? Councilman Campion: Yeah I agree. Jason in such a short period of time it has been a pleasure working for you. You’ve been very diligent in the work that you’ve done and good luck in your next endeavor. Mayor Ryan: Go ahead. Councilwoman Tjornhom: Yeah Jason I just want to say thank you too for the 5 months you were here. Hopefully we didn’t scare you away. You know I mean you started and you kind of got tossed into the fire with a lot of issues that we were having and it was kind of sink or swim time for you, no pun intended when it came to dealing with residents and their concerns and I watched firsthand how you, you were responsive and you listened and that was very professional. I was always very impressed with that and felt confident even though you didn’t necessarily know the history. You didn’t necessarily know what was actually going on sometimes but you did a really good job of maintaining that professionalism and following through with questions and gave great answers and thank you. Councilwoman Coleman: I think a great example of your good work is an elected official friend posted right away the good news that they were getting to steal you and we had a little banter back and forth of them being a thief. Thank you for always responding to my 10,000 follow up emails. It really helps me understand the process so sorry to see you go but happy to see you move up. Mayor Ryan: Congratulations. Very I thought I expressed to you before, I’m very disappointed to see you go. Whether it was 6:00 a.m., 6:00 p.m., Monday through Sunday you always were very available to respond to any email, text, phone call and you know so I appreciate that. Personally I know how much you were very much valued and respected by not only the city staff Chanhassen City Council – September 23, 2019 25 here but by the public works group. You made a concerted effort to get to know them right away and show how much you value and appreciate them and I know how much that was greatly appreciated. And additionally I know it was said by other council members as well as Mr. Gerhardt, your outward facing persona and public relations and community relations was just off the charts outstanding. I was always so proud to stand next to you at any resident meeting, and there were many that we went to and you answered questions directly. If you didn’t have an answer you said you didn’t know but you always responded and got back to them and I think that just instills trust in government when you have a city official there really receptive to having conversations and exchanges and were always willing to do it so I think Prior Lake is extremely fortunate to have you as their next city manager. Very sad to see you go but wish you nothing but the best as you move forward so thank you for all that you’ve done for our city. Jason Wedel: Thank you. If I could just. Mayor Ryan: Absolutely. Jason Wedel: Yeah thank you. The last 5 months has been wonderful and it’s definitely very bittersweet to be leaving so soon. I would never have anticipated that my time in Chanhassen would be as short as it was. I felt very accepted from day one at the staff level and with the City Council. Came in and was part of the team. Got to work with a lot of really great people. We’ve got a great staff here and it is hard to leave when I feel like we’re just on the cusp of doing some of these really neat things with our street improvement projects and making some things happen and yeah it’s definitely very bittersweet for me to leave. It’s been a wonderful experience here and if there’s anything I can do to even help out after I’m gone if there’s certain things that come up, I’m going to sure I’ll make myself available to Todd. Mayor Ryan: Wait why just Todd? Jason Wedel: So, so thank you very much for letting me be here. Mayor Ryan: Absolutely. You’ll be missed. Todd Gerhardt: Well you guys may be losing a public works director. I’m gaining another city manager in my field that I can bounce things off of and gather information so Jason we go up to meet in the city manager’s conference. You know we can connect there and I’d be proud to introduce you to those city managers you don’t know, which is probably very few because I know you’ve worked in almost every city here in the Twin Cities already but it’s nice to see you up there with the rest of us. Mayor Ryan: Wonderful. Jason Wedel: Thanks. Chanhassen City Council – September 23, 2019 26 CORRESPONDENCE DISCUSSION. None. Councilman Campion moved, Councilwoman Coleman seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:30 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Receive Planning Commission Minutes dated September 17, 2019 Section CONSENT AGENDA Item No: D.2. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council receives the Planning Commission minutes dated September 17, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Summary Minutes dated September 17, 2019 Planning Commission Verbatim Minutes dated September 17, 2019 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES SEPTEMBER 17, 2019 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Undestad, Mark Randall, Michael McGonagill, Doug Reeder, and Laura Skistad MEMBERS ABSENT: John Tietz STAFF PRESENT: Bob Generous, Senior Planner PUBLIC HEARING: CONSIDER A REQUEST FOR A VARIANCE TO REPLACE AND MOVE A SEPTIC SYSTEM TO THE BOTTOM OF THE BLUFF AT 1181 HOMESTEAD LANE. Bob Generous presented the staff report on this item. Chairman Weick clarified that this variance request was not specific to a septic system. That it would be a variance for any structure. Commissioner McGonagill asked for clarification on the definition of the Bluff Creek Primary Zone. Commissioner Skistad asked for clarification on the distance between Powers Boulevard and Bluff Creek. The applicant John Jensen explained the location of the current septic system and where they would like to locate the replacement mound system. Dale Denn, owner/operator of Homestead Septic Systems discussed the mechanics of locating a septic system on this site. Commissioner McGonagill asked about the height of the mound systems. Commissioner Undestad asked about the location of the perc tests. Commissioner Skistad asked for clarification of the currently failing septic system. Chairman Weick opened the public hearing. Tim Bloudek, 1107 Homestead Lane provided historical information pertaining to the contractors yard that was located on this property before voicing support for this variance request. Chairman Weick closed the public hearing. After discussion among commission members the following motion was made. Undestad moved, Skistad seconded that the Chanhassen Board of Appeals and Adjustments approves the bluff setback variance and encroachment into the Bluff Creek primary zone for the construction of a septic system as shown in the plans shown on the Certificate of Survey by SISU Land Surveying dated 8/19/19, subject to the following conditions, and adopts the attached Findings of Facts and Decision: 1. The applicant is required to submit detailed construction drawings and/or plat drawings for the project, as applicable. An engineer-designed plan is required to divert the existing drainage ravine that would be impacted by the proposed SSTS. Planning Commission Summary – September 17, 2019 2 2. The applicant shall apply for a septic permit for the septic system. 3. The applicant shall provide further justification of the impracticability of such a location for a SSTS (e.g. a geotechnical report or perk test if the concern is fill/disturbed soil). 4. An erosion control plan shall be submitted for review and approval. 5. The applicant shall submit a tree survey showing the system located as to minimize tree removal should be required. All trees 6” and larger in and around the construction area shall be shown. Replacement planting will be required in areas cleared outside of the septic fields. Plans and quantities shall be approved by the city. 6. Tree protection fencing shall be installed to protect trees and vegetation outside of the construction area. All voted in favor and the motion carried unanimously with a vote of 6 to 0. APPROVAL OF MINUTES: Commissioner McGonagill noted the verbatim and summary Minutes of the Planning Commission meeting dated September 3, 2019 as presented. ADMINISTRATIVE PRESENTATION. CITY COUNCIL ACTION UPDATE. Bob Generous provided an update on action taken by the City Council at their meeting on September 9, 2019. Undestad moved, Reeder seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 8:40 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING SEPTEMBER 17, 2019 Chairman Weick called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Steve Weick, Mark Undestad, Mark Randall, Michael McGonagill, Doug Reeder, and Laura Skistad MEMBERS ABSENT: John Tietz STAFF PRESENT: Bob Generous, Senior Planner Weick: Welcome to everybody here and watching. For the record we do have a quorum this evening with Commissioners Undestad, McGonagill, Skistad, Reeder and Randall. Thank you for coming this evening. PUBLIC HEARING: CONSIDER A REQUEST FOR A VARIANCE TO REPLACE AND MOVE A SEPTIC SYSTEM TO THE BOTTOM OF THE BLUFF AT 1181 HOMESTEAD LANE. Weick: Tonight we do have a single case. I do not have the number in front of me so Bob I’ll let you say that when you introduce the item and with that I will turn it over to Mr. Generous. Generous: Thank you Chairman, commissioners. Planning Case 2019-12 is a variance request for a bluff setback and encroachment into the Bluff Creek primary zone. There’s a secondary variance that you’re not reviewing is from Chapter 19 of the City Ordinance. It’s a sub-surface sewage treatment system ordinance which requires setbacks from bluffs also. The property is located at 1181 Homestead Lane. The property backs up to Powers Boulevard and accessed via Homestead Lane. There’s a significant hill on the back of this property. It’s zoned Rural Residential. Minimum lot sizes are 2 ½ acres. 50 foot front and rear setbacks and 10 foot side yard setbacks. This property has 2 ½ acre on it so it is fairly large. Part of the issues with the property is that there’s a bluff on the property. The rear of the property is located within the Bluff Creek primary zone and there’s a drainage swale on the south side of this property that runs down the hill that staff was concerned about. This is the area of the bluff on the property. The applicant is proposing to replace a failing septic system which is located back here I believe and run the line down and have some tanks and then some drain fields. However this whole area on the, from the top of the slope down is in the primary zone. Another constraint on the property is the right-of-way for Powers Boulevard is 75 feet into the property so all this is actually road right-of-way. The drain field sites are here and here and the tanks are there. The Bluff Creek primary zone requires that the area be preserved as permanent open space and so no development is supposed to take place in that. Again the applicant is proposing to put their septic system within the primary zone. Be approximately here on the property. And also the drain fields Chanhassen Planning Commission – September 17, 2019 2 would be right at the bottom of the toe of the slope. Under our ordinance there’s a 40 foot structure setback. Under Chapter 19 requirements there’s a 20 foot for the drain field and 50 feet for the tanks themselves. Again the applicant is proposing to place a septic system within the Bluff Creek primary zone and within the bluff setback. Their existing system is failing. They need to replace it. Again they have the easement on the bottom. And this gets into what staff is proposing that we do believe there are alternatives but they say that it would be problematic and it's not enough workable space to install the system in the front yard. They’ve noted several homes along Homestead Lane have septic systems at the bottom of the bluff. I checked the city records. I couldn’t find any on, that back up to Powers Boulevard. There are some on Pioneer Trail that have some but they have a larger landing area. A flat area at the bottom of the hill so all the other ones that I found are within 50 or 60 feet of the house so at the top of the bluff. Staff’s assessment is based on the required separations from the structures and the well that there is an area within the front yard of the property up on top of the bluff outside of the primary zone that they could potentially put in a septic system. It meets the 10 foot structure setback on this side and it’s out of the primary zone and out of the bluff area so staff believes that they could do it. If their concern is about the compaction of the soil there are additional Type 3 systems that can be used to provide septic treatment and so we believe absent of them providing additional information that they can comply with city ordinance. Therefore staff is recommending denial of the variance request and adoption of the Findings of Fact and direct the applicant to submit plans in conformance with the city code requirements. I should note that I did provide an email that we received from Commissioner Tietz. He concurs with staff’s recommendation. With that I’d be happy to answer any questions. Weick: I will open kind of questions are over or points of clarification. The issue with putting the septic system in a proposed location is that because it’s in the bluff zone you’re not supposed to put any type of structure in that area? It’s not because it’s specific to a septic system right? Generous: Correct. It would be any structure would need to be out of the primary zone and 40 feet away from the, any the toe of the bluff. Weick: So if it were a shed or anything. Generous: Or a house or anything else. A garage. Weick: I just wanted to be sure that it wasn’t something specific to a septic code or anything like that. Generous: No, well they have their own design requirements that this is a variance from but it’s not, we’re looking from the zoning standpoint about permitting it in an area that’s supposed to remain permanent open space. Weick: That was my question. Commissioners can certainly just jump in. Chanhassen Planning Commission – September 17, 2019 3 McGonagill: One clarification Bob just so myself and people listening, back up what is the primary zone so people know. We use that term. It’s defined. It’s application. Why it’s there. Maybe go to the map and kind of talk through it and say this is what it’s there for just so we kind of know. Thank you. Generous: I don’t have a good map on it. The primary zone is any lands that contribute to the watershed of the Bluff Creek creek. Bluff Creek. And it’s lands that any development or alteration may have a detrimental impact to the water quality going in that and so the City has adopted an ordinance to preserve that whole corridor as permanent open space to help improve as, for habitat. For water quality issues. And as a community amenity. It runs two-thirds of the length of the city from 41, north of Highway 5 all the way down to the Minnesota River Valley and so it’s an amenity in our community that we want to preserve and protect. McGonagill: And that corridor, the primary zone was designated by the City and not so much by Minnesota water quality or another state agency? Generous: No it was a study that the City did in the early 90’s and then we adopted an ordinance to protect it and implement that study and the preservation. We’re trying to create a link system so eventually we will see a trail system that goes from the headwaters of Bluff Creek all the way down to the Minnesota River valley. McGonagill: Okay thanks Bob. I don’t have no more questions. Undestad: I’ve got a question for you. The proposed septic down at the bottom I noticed that was a drain field. Or is that a mound, two mound system or is that a drain, just drain fields? Generous: Those would be I believe they are mound type structures. Undestad: Are they? And is that what the staff looked at for up by the house? The mound structure. Generous: Yes. That would be the Type 3 system that they’d have to do because, well their contention I believe is that it’s compacted up there and had been altered and so they can’t meet the minimum requirements for the septic system. Undestad: Okay. Skistad: The creek is on the other side of Powers, is that correct? Generous: Correct. Skistad: So what do we do about the runoff on Powers? Chanhassen Planning Commission – September 17, 2019 4 Generous: That is treated in the stormwater systems before it goes into that. That’s the one thing we exempt from our ordinance is public facilities because we have to provide transportation for the community. Skistad: So how far is the distance, what’s the distance between Powers and the creek? Generous: Well it’s, there’s wetlands adjacent to the, just across Powers Boulevard. As a matter when they were building Powers Boulevard they had to surcharge this area because the road sank. Or the underlayment of the road sank because of the wetlands that were contingent, or next to that. Skistad: And so to answer my question though how far is it from Powers? Generous: To the creek? Skistad: To the creek, yeah. Generous: It’s a couple hundred feet maybe. Skistad: Okay, thank you. Generous: It runs, I wish I would have brought a bigger map. It runs diagonally across the land, across the street and it’s about at the corner of Powers and Pioneer where it goes underneath Pioneer and continues to the south. Weick: Any follow up? Skistad: I guess my other question would be if you move, if you have it in a septic near the well I mean to me that would be a concern as a homeowner. I wouldn’t want my septic right next to my well. Generous: And under Minnesota Chapter 7080 is the standard that they have. That’s the minimum separation between your well and your septic drain fields. McGonagill: So it’d meet that code? Generous: Yes. That’s what they tried to show here. The well is located on the east side of the house and so they did a radius out from that. McGonagill: Let me ask, the 50 foot radius so it’s beyond that. Generous: So it would be beyond that. It would be this area that would comply with the standard. Chanhassen Planning Commission – September 17, 2019 5 McGonagill: Okay thank you. If you kept going beyond the other side of the garage Bob, could that? There. Can that be done? Used? Generous: Theoretically yes. It’s a longer system. McGonagill: Right but it could be used. Generous: I would think so yeah, if it meets. You’d have a 10 foot setback from the structure but then this area becomes usable. McGonagill: Okay thanks. So there’s options. Right or left of the driveway. Or even yes it’s a farther line. You have gravity feed at the south but, okay I understand now thank you. Skistad: Can I ask one more question? What is that green dotted line that goes into the, yeah right there. Generous: Well this is a drainage area. Swale. A ravine that runs down the hill and I believe this is what, a 25 percent slope edge and this is a 20 or it could be vice versa. That’s a 20 and that’s 25 percent. But this is one thing that the Carver County pointed out to us. There was concern about this running down the hill and washing out those drain systems at the bottom. McGonagill: Yeah. Skistad: And then the red line, the red dotted line that’s the? Generous: That’s again it’s a slope designation. It shows where the, I believe it’s a 25 percent. Skistad: That’s just the, okay that’s just the grade. Okay. Dale Denn: If I can chime in. I believe the yellow was the 25 which is your bluff and then the other one’s a 20. Generous: 20 yeah. Dale Denn: I think the ordinance here we can’t site a drain field on that much of a grade. Generous: Or within 20 feet of it or something like that. 50 feet of it. Skistad: So is there only one, like the first, the first mound or whatever that is, is that the only one that’s an issue essentially? Chanhassen Planning Commission – September 17, 2019 6 Generous: Well both of these are. They don’t meet, well one they’re both, all this is within the Bluff Creek primary zone and this doesn’t meet the standard for the septic drain fields. So they’re requesting a variance from the setback from the bottom of that slope, whether it’s 20 percent or 25 percent. McGonagill: Bob can you go back to the larger. Point out where the existing field is just so I know. Generous: I believe it’s right behind the house. Dale Denn: Yeah the existing is the trenches. There’s like 4 or 5 of them and they’re banged right in the bluff below the house. Weick: Let’s just, if we could hold that thought yeah because you’re not at the microphone. It’s real hard to get you on the record but we will get you on the record. So if you have questions. That’s okay. McGonagill: Thank you, that’s all I have. Weick: Anything else for the City? On this. Okay, thank you Mr. Generous. Then I’d be glad to invite the applicant to join us and give a presentation. John Jensen: I’m in. I’m John Jensen. Weick: Welcome. John Jensen: So what we could do, what I would like to is actually start by going back to the diagram that we have with the well. McGonagill: That one? John Jensen: Yes. And so when I provided this document I provided the original survey to the surveyor and what wasn’t realized that there had been an addition after the original survey and so even though it shows that right under the house, which is where it is essentially, it’s actually 10 feet further in the direction towards the garage. So yeah it’s out that way an additional 10 feet so that does take up more of that space and also I have some other things I’m going to show you that relate to this whole area and why it would be a problem and then we can talk about you know too why it’s good down in the other area. So another thing is you mentioned on the other side of the garage. Towards the street. Generous: I switched it to your’s. It might be easier for you to work off of. Chanhassen Planning Commission – September 17, 2019 7 John Jensen: Oh no that’s not mine. Can you make it bigger? Okay I’ve got to move things. Okay there we go. Alright there’s a hill here. Pretty substantial hill. You know so you definitely would have difficulty putting it in that area because of the hill. So, and also another thing that I will get to in a minute too is water. I have a lot of water that comes, I don’t know if it comes off the street or where it comes from but I get a lot of water in this area and it actually comes along the garage and goes back and goes down into this ravine. So and in fact I think right now I have a couple puddles sitting there right now. They usually go away in a little while but all the rain lately it’s kind of made it a little more difficult. And also this is another area that I just want to make sure we were in consideration. This is where an old driveway was and it’s just really dug up and would really be a problematic area, plus it is also a very hilly area. And then also in this area I didn’t designate any trees but there are a lot of substantial trees in that area so I know my neighbor would not be happy about me taking out any of these trees because in fact he even said to me because of the old driveway he’s like I’m happy that that old driveway’s not there because it affords me more privacy so I know he would not be happy taking out trees. So what I do want to go back to is, I drew a line here and this is not exact but it does give you a better idea of where approximately that well line would be and then also I have a big blue line. This is my neighbor’s yard and he has a septic system in the front of his yard and he, his house is a little bit higher than mine and the septic system actually creates like a valley in his yard so all the water when it rains hard comes towards my yard. And so what happens here is I really have a drain area. I mean I cannot do pretty much anything at this point except for just, I don’t know if you can see this but this is running all the way across my yard. All this area. It’s like a thick stream running across the yard and that would, if we were to put a mound up there it’s going to exacerbate the situation, possibly make it even worst and I don’t know what kind of issue that would create with the mound since they’re saying that you know water going into it would not be good but this is a lot more than you get at the hill because it absorbs in the hill but this is just, like I said it’s a lot. So one last thing. I’m not sure how relevant this is but there is an electrical cable line running from the house that does run under this area also. And I think, and so that’s pretty much why you know all my indications as to why we shouldn’t put it at the top because there’s just, there’s no room and anything that’s you know anywhere it’s going to go it’s going to create problems. They did do some measurements as to how much space it would take up and they came up with 1,600 feet and I think that was just the sand and rock. Yeah it doesn’t include the additional 3 structures which is approximately another thousand square feet so we would have to figure out where those would go too up at the top because they couldn’t go right there so they would have to be moved somewhere else. As far as the bottom, why is it a good area? It’s a good area because it is a natural undisturbed soil that will absorb easily. Also another thing that the City mentioned, they’re like okay well what about big trees. There are no big trees in the proposed area. All the big trees are outside of that area and then on the side of Powers Street the only thing that’s pretty much there is buckthorn and we would be getting a lot of rid of a lot of that invasive buckthorn when we’re doing this because that is you know not something that helps anything. Also one other thing I’d like to point out that there is a sewer line down below. I don’t know if you can see this but you can see that there’s a sewer line. Unfortunately that sewer line is not currently connected to the city otherwise I’d be like okay let’s just connect there but it’s not connected but it’s there for future use. So and one last item I would like to mention is Chanhassen Planning Commission – September 17, 2019 8 that the City opposes this, or the Planning Commission opposes this but they, the City is also building a road just on the other side of my neighbor’s property. And that will be very close to the Bluff Creek zone too so I’m not sure why they’re opposed to mine but they’re okay with a road so with that I would like to give it to the guy who would like to put the septic system, unless you guys have questions of me. Weick: They might. John Jensen: I can come back. Weick: Yeah let’s just listen all the way through. John Jensen: Okay. Weick: If that’s okay. Okay. Dale Denn: My name’s Dale Denn with the Homestead Septic. I’m the owner/operator. 1108 Goldenrod Lane, Shakopee. Weick: Welcome. Dale Denn: Thanks. So I’ve been, this is my second time out on this property. Actually about 3 years ago with the current owner. Previous owner. I was out here working with them a little bit also trying to get a system put in so I think some of my point of view in the general, and if I step over here I can still here. Can this turn? Weick: Sure. Dale Denn: So I sent in, I didn’t bring them but I took some aerial photos too a couple, 2-3 years. Maybe 3 years ago when this previous homeowner was there and he was a contractor and I don’t, do you have a copy John? John Jensen: No I don’t. Dale Denn: But if you, so first off this regards soil and siting. One of the reasons why I’m staying away from this area, if we looked at an aerial photo from 3 years ago it shows a contractor yard. He had a lot of stuff out here and when I was out there when he was there a lot of this was, I mean I can’t remember what it was. The aerial photo shows a whole lot of stuff but I think a lot of this was cut with some Class V. There was stuff here. There was a whole bunch of stuff here. Pallets. Weick: Can you pull that into the, I think you’re referencing an area that we can’t quite see. Chanhassen Planning Commission – September 17, 2019 9 Dale Denn: Oh okay. Weick: It just really helps. Yeah yeah yeah. So you’re talking about the City’s proposed area for the septic? Dale Denn: Yeah. Weick: Okay. Dale Denn: Right. So all around this garage, this is all contractor stuff. And if you look at the aerial you see it’s kind of white and hazy too which from my understanding of an aerial photo shows some kind of harder surface. So that’s the first issue there when we come out as designer looking at a general area to go to. And so these soils would be considered compacted. Cut. Fill soils. And then the State Code always directs us to try to find the best soils for longevity of the system which is Type 1 soils. Now and I do beg to differ a little bit on the square footage. So John has a 5 bedroom home and so this is a mound septic system and the reason there’s two zones down below is because I couldn’t get it set on a contour so I have to split the mound into two components so it’s basically two little mini mounds with a common feed inbetween because mounds are pressurized also. And so one other thing, speaking of that, so if this mound is up here you have to bear in mind that a 2 inch pump line has to come up to pressurize the mound or whatever type of system it is because it’s higher than the tanks which come out the back so his tanks right now are actually right here. That is the approximate area of the existing septic tank and now his gravity’s down the hill and feeds all the trenches. So if we were looking at coming up here, well this is where the sewer come out so then we’d have new septic tanks which number one are impossible to get back there so they would actually, so this is some more design parameters. They would have to be a poly type plastic tank which if we absolutely have to use them we do but there’s a lot of issues with the poly tank when you pump them out. If you’ve got ground water they tend to want to come out of the ground. They collapse. It’s a product and it’s registered but the uses are not what we usually want to try to use. But then pump tanks would have to be out here as well and so then a pump line is going to have to come somewhere all the way up to this, if it was a mound up here someplace. So you have to bear that in mind so that would be a 2 inch line that’s going to have to come. There’s hardly any room over here but a 2 inch pump line’s going to have to come all the way up to charge up whatever type of septic system it is. So that’s something to also consider. So now back to the square footage. So he has a 5 bedroom house. The rock bed for a mound is 10 by 63 feet. That’s just the rock bed area. So if this was all one mound where it says rock these dimensions would be 10 by 63 and that’s where your lateral’s go and that’s where we have to run the pump line to to charge that area. Now the absorption area is another, at a minimum 16 to 20 feet below the rock and that’s just the absorption area so the absorption area, I did some math here, is almost 2,400 square feet. Just for the absorption area. Now the mound is going to have the wings, the dikes we call them, which are about 15 feet on the sides and then we have to finish a mound at a 3 to 1 or 4 to 1 finish so the down slope dike generally on a slope would carry another 10 feet past the absorption area so the short of that is, the footprint for this mound is almost 50 by 100. So if I needed an area to Chanhassen Planning Commission – September 17, 2019 10 finish it down to grade, all the side slopes for a 5 bedroom on somewhat of a, say a 5-6 percent slope, it’s going to be just about 50 by 100. Because we don’t want to build them real steep on the sides so we have to finish them off at a 3 to 1or 4 to 1. So you’re pushing really easily 4,000- 4,500 square feet. I can tell you that on a 12 percent slope the dike carries over 50 feet just to catch up on that 3 to 1 or 4 to 1 finish. So down here below the hill is what we would call a toe slope. It’s a very dramatic bluff to a toe. The slopes down here I believe are only about 8 percent where these are sited right now. So that’s just a nice number. That’s pretty common so that’s a generous slope. Very workable. Again the reason it’s split into is because, and here’s another issue up here. The whole length of the rock bed has to be set on the contour at the same elevation from end to end so it can’t twist against the contours and so we have to, with our laser we have to ride contours fairly tight. And to be honest with you I think a lot of this area was cut because it’s pretty level. I don’t even think these contours represent what this past homeowner did because it’s pretty flat and then just, so and another thing this slope here is concaved. This is called a swale. It’s very difficult for us to, the code actually has restrictions on, there’s some math involved that it’s not a good idea to set a mound in a swale like this because the water tends to want to run together and so it’s not going linear down to absorb like it should so that’s another design issue. Honestly I think that berm actually was probably, I think it is a berm. I think some of that might even be man made up there now I’m not sure but that is a pretty dramatic berm. But keeping in mind if we were to scale that out we’d have to have about a 50 by 100 box that is outside of the easements yet so that’s a pretty good area to site a 5 bedroom mound. And as far as the environmental aspect it is a mound septic you know and the research on them is they’re like the best thing going as far as treating the effluent and recycling it and you know putting it back into the water system so there’s really no environmental threat whatsoever from the mound just to make mention of that. And again the State Code would push us as a designer to find the most suitable soils on the property. Generally even if we, a homeowner wanted to take me and say I want my system over here and it’s bad soils and we have some virgin soils down here, the County’s not going to let me appease the homeowner and say we can just bang in a Type 3 over here. A Type 3 system is your non-standard system for compacted soils. Cut and fill. What those are, those are very high risk systems and there is a place for them when there’s absolutely no other options to install a standard septic so we always lean on the side of standard because the first soils, if we were to do something in fill soil most of the time we’d have to add the pre- treatment component to clean it up and that’s an aerobic type of system that’s on the front end of a system so it’s a lot more bells and whistles. It takes management and bacteria checks and monitoring and that goes on for the life of the system so these ain’t something that we as a designer just try to go and sell because it’s, there’s a lot of associated costs with them and they’re pretty high risk. What you have to keep in mind is in that footprint of the mound in the absorption area, if it’s a 5 bedroom house that’s 750 gallons per day per potential use. If we do the math on that over a year’s time just to give you some idea, that’s a column of water almost I think roughly about 18 feet deep that has to go through every square foot of that area so we’re putting a lot of, and that’s dirty water so that’s putting a lot of water through that footprint. That’s why we like to have our best soils for structure and for the perc test and everything going through. And also treatment. Whenever you remove the topsoil you’re taking the biological component out of the treatment and then it’s just trying to pressure it through without any Chanhassen Planning Commission – September 17, 2019 11 biological treatment and that’s usually why we’re going to add the pre-treatment is to kill off some of the bacteria ahead of time. So that’s another drawback. We can say yes there’s soils there but soils to us is the organic component and then your nice viable sub-soils. Not just cut and fill soils. So going down below from an install point of view, from a designer’s point of view there are good soils. The water tables are down over 3 feet. I could actually do a different design but for sake of room and stuff like that the mound is the best option down there so, but what that is, that is a split mound that will just be built as one unit and then there’s a pump line that’s going to go over and still has to pressurize those so our take, everything with gravity down piece of cake. And then we’d have our tanks and it is true that the swale does come down but if you were to walk out here and look it really delta’s out down there so it’s not the ravine like it is up here. It’s just kind of a flat area with a little bit of a, you can kind of see where the water’s going but that’s next to the mound but it’s, it’s really not a threat in my opinion. I’ve been at this quite a while because it’s, the water there is kind of feathering out and losing it’s force and there probably is some pretty easy ways to modify that a little bit with some rip rap and some fabric to even improve that area and catch some of the sediment that is coming down the hill. But as far as erosion and impacting the mound I just really don’t see that happening from my experience and that could be modified and pushed over a little bit because it’s just simply discharging out into the ditch there so that could be moved. There’s no trees that would come out. It’s just a little bit of forcing it to go mostly straight west. It kind of turns and it goes a little bit northwest when it wraps around, when it wraps around the tank. It’s kind of going just about like that. So that could be almost just pushed straight down. I think I covered most of my, oh. I guess one more point. So constructability, it’s true that it does butt right up to the bluff and it’s pretty dramatic where it goes up so keep in mind after we actually would put this mound in I, in my opinion it’s actually going to stabilize the bluff because if you try to visualize this being the bluff, it’s pretty sharp and then the mound is right here. The mound’s going to be up and on the top side of the mound, which ordinarily would go down, that can literally be filled in with some additional sand and so from the crest of the mound, which we usually would go down and then there would be a swale, on the up slope side we don’t get any credit for absorption so we can literally fill that in so from the peak of the mound it would just go right uphill on an angle and then just blend right into the bluff. As a matter of fact there’s a lot of times on new construction, when it’s on some steeper slopes I will park the mound at the minimum 20 feet to a house and they always ask me why is, you know why do you want to put that thing right next to my house for and then I explain to them the same situation. They’re going to be coming down a slope. We put the mound in which would have the valley but we fill it and it just plateaus right off the lawn and then goes down on the 4 to 1 and you can’t even tell it’s there. And that would be the same situation down here. Not that it’s, not that we’re concerned about aesthetics but that’s just going to blend up against the hill and all that mound sand and the soil and everything is really just going to, instead of having it a real sharp demarcation it’s just going to be more gradual as it goes over the mound. Yeah that’s just kind of my general overview from a design standpoint. And again if I had the aerial photos here though you would see that this was a pretty busy contractor yard so to be honest with you I didn’t even do soils here but when I was out there 3 years ago it’s like no this just, I mean it was, it was a construction yard. Chanhassen Planning Commission – September 17, 2019 12 John Jensen: …do you have your picture of the lot? Dale Denn: Going back to the 2000. John Jensen: The one that you were using. I think that one’s a little bit older one. Dale Denn: 16. Generous: I believe Mr. Chairman there is an attempt…and it should be in your’s too. It’s one of the attachments. Dale Denn: It would be nice to take a peak at that if somebody has it and I apologize for not bringing it. I assumed it was in a packet. Weick: Thanks Bob. Dale Denn: So yeah it’s still a little small but you can see the lighter area, all this stuff. Stuff was over here. Weick: So we’re looking at the garage there? Dale Denn: Yeah around the garage. Weick: Okay. Dale Denn: Yep. McGonagill: Put that picture up so we can see the bottom of the slope. Dale Denn: Up this way? McGonagill: Yes that’s correct. Keep going. Thank you. Shows where your mounds are going. Dale Denn: That’s not the oldest one though because that road, because the one I have the driveway still goes, the driveway goes through here and I can tell you the one I have is a lot busier than this one. I think he started down sizing here at this point. But I truly I have another one that, where the road goes straight and it’s a lot busier than this one here. McGonagill: Can I ask a quick question? Weick: Do you have any other, anything else to your statement? If not we can certainly open it up for questions if that’s okay. Chanhassen Planning Commission – September 17, 2019 13 Dale Denn: I don’t think I do. I think I covered most of my. Weick: Okay Commissioner McGonagill, please. McGonagill: Thank you. At the bottom of where you’re proposing to put the two mounds, and if you, okay slide it to the right where I can see. The other way. I’m sorry to my right. This way. There you go. Sorry. When I look at the gradient there at the, so right below the yellow area where the sand and rock is you’re right at like 170 contour. Just for example. The height of the mound off that contour, how much higher than that contour would the mound be? If you did what you were talking about. Dale Denn: Yeah. In the center of the rock bed would be the highest point of the mound from grade starting with 12 inches of sand in that slope. It would be up about 3 ½ feet. McGonagill: And the same for the other one? Same for the other one? Dale Denn: Yeah. Yeah the slopes are pretty much the same. McGonagill: Thank you. Dale Denn: Sure. McGonagill: It just gave me an idea of mass. Weick: Lots to process here and I know we are not, well some of us aren’t septic experts. Undestad: I’ve got a question. John Jensen: I have one more comment if you don’t mind. Real quick. Weick: Yeah. John Jensen: So I had a whole bunch of notes before and I didn’t look at them while I was talking up here and I did want to bring up a couple things and one, both of them actually are related the area up above where the City was talking about putting the septic system. So this ravine is pretty steep and it’s been wearing away and at some point I’m going to need to reinforce it. I’m going to need to do something and if there’s a mound system in there it’s going to be incredibly difficult to get stuff in there and reinforce it or take care of it because it, you know it just, I won’t be able to get by the mound system because you can’t drive on it once it’s there. So that’s one option. And the other thing I did want to bring up something that Laura brought up, and I thought about too is that while 50 feet is the minimum for the septic system it would still be practically right on top of the well. I mean that would be close if you put it right up there. And I don’t think any of my neighbors have their’s that close. Chanhassen Planning Commission – September 17, 2019 14 Weick: Okay thank you. John Jensen: Yep. Undestad: Question for you so you did perc tests down on the lower side. Did you do any perc tests anywhere else? Dale Denn: Yeah. Initially I was on the bluff trying to site something where the old drain fields were which is an almost impossible for a mound build. It’s almost impossible to get materials in on that top part of the bluff because he has no room along the side of the house. It’s just wide enough for a Bobcat. That’s another, but I was on the bluff and Erick was actually out. We did soils but it’s a tough area to work. Undestad: I was just going to ask, would you be able to locate the existing drain field now? Dale Denn: I can pretty much. So they’re coming down, they’re probably, they’re on the, they’re relatively on these contours so right now they are on these right and they go all the way over. There’s about 4 runs. They’re trenches so they’ll follow the contour pretty close so they’re, I’d say they’re just on the shoulder so I’d say they’re right, right in this area. So they go into the yellow. They’re pretty long. They actually start about 10 feet from this very sharp ravine right now. The trenches and obviously there hasn’t been any impact either. Erosion but these trenches are failing. It technically it shouldn’t be trenches because there is a seasonal water table there and right now there’s, they’re having some issues as far as performance and they don’t meet the soil separation there for trenches. So if I was to work there, and I’ve been through a couple different proposals. But it’s dramatic. It would be trying to do an above ground system there. Another option is an at grade system. It’s we start on top of the soil but we don’t have to have the sand but it’s just very difficult getting materials in to that, apart from coming up the hill. And I mean I was trying to pull the rabbit out of the hat and if that was our last spot to go we could come up with something but it was getting to be unfeasible with the soils and the workability. And plus it’s, I think it’s right in the bluff. It’s still a bluff, some of it. Undestad: But if you looked at, if you were able to put one between, where the old drain field is and then up towards the house, then you’d kind of be building a better back yard for them too wouldn’t you with your? Dale Denn: Yeah the only thing though that’s the slopes there, well see there’s some limits on the mounds. I think we’re limited to 18 percent slope to build them on per code. Trenches we can go up to 25 but, for a mound I believe the limit’s 18. And at grade I was, I was exploring an at grade. Laying out an at grade and at grade I can go up to 25 percent but the slopes there, they always look better on this map but they’re kind of, see on the back side of the house the slopes here start working against me so if I was to try to lay out an at grade, an at grade, a single at grade for this house would have to be 180 feet long. They’re only 10 feet wide but they’re long Chanhassen Planning Commission – September 17, 2019 15 so I would still be splitting it in half but it would be, the problem was the old trenches were in and if we had other soils then we, we’re not, we’re supposed to stay off the trenches because that’s disturbed soil again. Plus the trenches would probably have to be dug out because if you’ve got 3, 2-3 feet of rock in the trenches and one foot of cover materials say for example, we don’t get any credit for the rock so we technically don’t meet the soil separation so that, all the trenches would have to be dug out and probably just filled in with some mound sand before we could even contemplate doing a new system. And then right away that’s going to push us into a Type 3 type of system. But I did because I had the luxury of the slope being like right there, almost 25, 23, 24. What I was trying to lay out in that grade but I just couldn’t dodge the trenches just because of how they were configured. So that really kind of fell apart as far as the design. I was ascertaining anything I could think of to see what we could come up with. Like I say this, I’ve been out there 3-4 years ago already. I’ve been out there quite a bit on this site. So I guess the short answer is it’s still a very difficult area and the old trenches are in there and it would push into a Type 3 and it’s very hard getting materials in, and the big trees are in that area. Undestad: So just to correct me, when you’re looking at the mount up on top you said for a 5 bedroom house with the slopes and everything if you went up top it would cover a 50 by 100 area? Dale Denn: Pretty close. The rock bed itself is 63 feet. Undestad: Okay so by 100 would be the same. Dale Denn: Oh definitely it’d be yeah. Oh yeah it’d be the same all over. Yeah because down below a hill there those rock beds are 26 feet so it’s cut in half. Undestad: Okay. Dale Denn: I’m sorry it’s 160. Undestad: 160 or 180 feet. Dale Denn: 30 something yeah. So they still equal their. McGonagill: …could go behind the house. Okay. Dale Denn: And I’m still getting cheated down there just a little bit by virtue of that 75 foot setback but the soils are pretty nice soils. They’re a nice loam soil. So you can see they’re kind of diagonal. The sand bed and the sand bed is essentially are absorption area. And to keep it within that 75 feet it’s crunching me a little bit but I’m a little wider on the other side. I’m a little narrower on the one side but from a design standpoint they are a nice, light loamy soil so they perc out really good so I probably don’t even have to have technically quite that big but as Chanhassen Planning Commission – September 17, 2019 16 designers if we, we always make the sand extra because that extra absorption area for the long haul is pretty cheap insurance. Skistad: When you say it’s failing is it failing, thank you. When it’s failing, when you say it’s failing is it leaking at this point? Dale Denn: I’m not so sure about leaking but it had a compliance inspection so it fails from the 36 inch soil separation rule that’s in the State Code so it’s too close to a seasonal water table. So right now the trenches, so they’re more of an environmental threat than anything because they’re too close to that seasonal water table. Skistad: Okay. Weick: How we doing down there? Questions? Randall: I don’t have any. Reeder: Is there no way to fix the existing system to make it work so it does meet this requirement? Dale Denn: Yeah not conveniently because it’s, it’s less than 3 feet of separation. On occasion if that was the only existing system, and this would be up to the local unit of government, there’s times where we would take the trenches. Design the Type 3. Put in an aerobic treatment unit that has three classes of design, A, B, C. The short of that is Class C, we need a minimum of 2 feet of separation so we can design and install at less than 3 feet for Type 3 generally with no other options so the short answer is yes there is designs that would probably be able to come back and utilize a trench. I’ve done a few. If it’s 18 inches of separation or less then we’re into a Class B type of pre-treatment which is trying to kill more bacteria. More bells and whistles. Higher risk and we can go down, just to be honest, we can go within 12 inches of the water table. Super high risk. As a designer I can say I can, I have the technology to design at 12 inches and at the end of 12 inches there wont’ be any E.coli bacteria but then of course I have to put in, implement the monitoring and the maintenance to prove that that design is going to perform to those standards so I’ve never done A. I’ve done a few C’s because I’m working with 2 feet but that still is basically pre-treatment bacteria. Lab tests. Monitoring. Maintenance. The units need to be cleaned and serviced every year so I don’t ever sell them. There is a place for them where they’re absolutely needed but I probably sold maybe 6 in my lifetime because they, when they start failing the bottom layering those aerobic unit just turns into a big, just sludge because this bio-mat layer will start forming. See what’s going on with the drain field is the effluent comes in. There’s food in there. There’s bacteria that, and that’s the other thing about the biological component of the soil being gone. The bacteria, so you’ve got to keep in mind the septic system is not a mechanical treatment. It’s really a biological treatment so the bio-mat layer essentially is just a bunch of good bacteria that are acting on all the nutrients. Utilizing Chanhassen Planning Commission – September 17, 2019 17 them. Taking some of the nitrates and things out so with the bio-mat layer gone up here the risk of it working environmentally is a lot less. Just to reiterate that. Reeder: So the answer is yes but you wouldn’t recommend that solution? Is that? Dale Denn: Yeah. It’s a high risk for us designers. We already, our bonds are up to $25,000 so we always got to stand behind our work and to be honest with you, John probably would not be able to hire me to do a system up here. It’s a high risk type of situation. To get 18 feet of water to go through the soil every year so number one, the water has to get into the soil and disappear. So there’s two major breakdowns in a mound. Does it take the water? Maybe there’s a water table under it or something. And I’ve got one or two of them in my 30 years and they’re a pain in the butt because they, they bleed out the toe of your mound a little bit and they’re just a pain to fix. That’s the one breakdown is it doesn’t take all the water that you give it, and there’s things we can do there. We can put timers in and regulate the flow but the other side is the environmental treatment. Is it killing off the bacteria? Is it reducing some of the nitrates and that’s where that natural soil that has some organic matter and it does the best job and it’s really a biological treatment system. Reeder: So clearly the best system you think is the one you have proposed? Dale Denn: Yeah based on those soils. As far as treating the effluent and constructability is not a, is in my eyes a piece of cake. That to me as a designer is the best for treatment because it has the best soils. And for longevity of the water going in. Keeping in mind again about 18 feet has to go through. Reeder: So is staff not agreeing with that? I mean are you saying that there is a workable, that possibly they could bring in a workable solution that you guys would approve? Generous: That’s what, we think they can. We didn’t have enough information to make that determination though so. If you look we also made an alternate motion within the packet. Reeder: I see it but I’ve learned more about sewers than I ever wanted to know. Generous: With this I’m learning a lot myself. Skistad: I have one more question. Weick: Sure, please. Skistad: So if we look at where you’re putting it up eventually, I mean it looks to me like if it goes down there maybe the next upgrade would be to go right into the city sewer system that’s plotted down there. Chanhassen Planning Commission – September 17, 2019 18 Dale Denn: Ah yeah. I mean definitely whether or not that’s a point of debate or not but obviously the pipe is down there and he can hook up that pipe right here and just simply continue right in. Skistad: So that would be, so for me for longevity that also makes sense where you could once the city has septic that you’re already set up to feed into it. Dale Denn: That’s the part of my whole plan too. The pipe’s already in. The tanks can just be abandoned and then sure. Reeder: Is that ever something we’re going to look at? Generous: It is shown in the City’s Comprehensive Sewer Plan to provide that. We need a lift station just to the north of this area by, well there’s some office land available. I don’t know what is it, maybe a quarter mile to the north so as part of the Powers Boulevard project we did put sewer line in so we didn’t have to tear up the road again. So it’s a gravity system there. And then that lift station will serve all of southern Chanhassen actually. McGonagill: And that’s pushing it all away. Generous: Yeah and. Reeder: So that’s a lift station that we probably will build. Generous: Yes. We will build it. It’s development driven though so timing is the question. Dale Denn: And you know if that’s the case and these mounds are built, again I’m trying to get you to just visualize the finish look of the mound you know. It’s top soil. It just comes from the slope. It just kind of up and then just go up again. I mean really looking at them in this situation like I do it on the houses, you can’t even tell it’s a mound. And all that soil and everything is really going to be kind of pushing up against the bluff. I mean it’s true that we have to finish up into the bluff a little bit. I think I talked with Erick about that just to get the grade so that we you know shed a little water over the mound. But aesthetically you look from the road it’s just going to look like a little natural feature. And John is correct about the trees. We take that in mind too as designers of course. That’s the issue with down on the bluff down here. I was doing everything I could to dodge all of this, these big trees and that was getting difficult. That was another challenge I had as a designer. Down here surprisingly for some reason they’re just, they’re all just small. I don’t think there’s anything over 6 inches diameter DBH down there do, and a lot of brush and buckthorn but no major, no major trees. And we don’t, and when we come to a mound, just so you know if there was a big tree there or something we don’t dig out the stumps so we just essentially, we but them within 6 inches of grade and we just leave them intact because if we dig them out we’re disturbing the soil so it ain’t like a major construction project down there. It’s just we cut all the trees off and at that site we’re being protective of the Chanhassen Planning Commission – September 17, 2019 19 soils and stuff but that’s all pretty small stuff and it doesn’t take mechanical or big equipment to come in there because we always have a concern once we identify a site and you have to do some clean up, is they can’t be in there with rubber tired Bobcats and ripping and turning so that, a lot of that stuff was small so that’s pretty much going to have to come out by hand. So that’s another advantage of that area. Undestad: But all the material you’re bringing in will just come off of Powers Boulevard then? Dale Denn: Yeah. Yeah. We’ll have a little bit of a temporary road through the ditch there at the, some of the highest points but yeah we definitely got to bring some truckloads of materials in. And the tree line, there’ll still be a tree line there as far as visually from the road because where the sand is, well is this still on? Do this mound, this is the center of the rock is the high point. 3 ½-4 feet and it tapers all the way down so it’s going to finish off right at the easement and there’s some trees along here yet that don’t have to come out so I’ve got an idea over here, there’s two oaks. Actually it’s the spot where I would want to alter the swale a little bit between two large oaks is where I would come in with the trucks because I have to build most of the stuff from the top side of the mount so that I’m not driving over the absorption area with 500 passes on the skid loader. So I mean to be honest I have to have a little bit of a lane just to Bobcat width. Just getting into the bluff here a little bit so I can drive level and then place my materials from the up slope side but that’s already rolled through my mind. But again that little bit of cutting I do when the mound is finished the top soil’s going to come back over that so that’s our restoration plan and I think we had two grasses and whatever. That’s no problem either. But my thoughts would be to change the swale just a little bit. It takes about 1, 1 ½ to 2 feet of cutting at the most to just make that swale go straight. Straight east into the ditch and that would be my temporary road anyway and I’d, I probably would flatten that out because I have, to give you some idea for this system it’s pushing about 30 truckloads of product that have to come in here. And that’s the problem with trying to construct it in the back. This, he’s got a propane tank over here. There’s, I can barely get a skid loader in over here. And there’s no room to come around here because this is, this is a walkout area and I think you have a deck over here too. It’s impossible to get in. So access wise, apart from up here of course you know, this is very doable. Weick: Go ahead yeah. Skistad: Well I can understand, thank you. I can understand the City’s point of view before you came in just to speak about it but I think overall I think you’ve done your due diligence and that you want to, you want to protect that ground water table which is high on the other end which is why you want it down below where the grade is less and I think it also leads into eventually to what the City’s sewer system is going to be anyway so to me this, I think this is a very due diligence and I appreciate all of the effort that you’ve put into it to make sure that we’re protecting really our creek and our bluff by doing this. Weick: Thank you commissioner. Chanhassen Planning Commission – September 17, 2019 20 Dale Denn: And just for the record I happen to be a soil scientist too, whether that makes any difference. That’s what my degree is in so I am kind of a tree hugger so. And I used to be in the tree business also and yes I adore trees. Big ones. Weick: Any other questions for the applicant or the applicant’s contractor? Seeing none thank you. It’s very informational. At this time I would open the public hearing portion of this item. Anyone wishing to come forward and share an opinion please do so. Welcome. Tim Bloudek: Hi thanks. My name’s Tim Bloudek. I’m at 1107 Homestead Lane, right next door to the south of the property. Weick: Okay. Tim Bloudek: I’ve lived in that property for 33 years and when they were talking about the construction site, it pretty much looked like that. Where they were describing the area to the east of the current, additional garage space the aerials may have shown, when they put Powers through behind us they took out a number of our trees as part of the project. We knew that was coming way back in the 80’s. My former neighbor was able to somehow work with the crew and they deposited lots of large trees and they drove on it a lot. There was heavy equipment up there so the comments about the construction site, it looked like that for more than 20 years so I believe when they were talking about the compaction issue up in the front area there was concern even without doing the soil testing so. That was just one of the observations as I listened to this. The other thing I learned today was this, the zoning along the backs of our properties. I’m sorry I forget. Weick: Primary bluff. Tim Bloudek: Primary yeah. Anyway I live there but I was unaware that that went through. It’s a good idea and yet I think some things need to be adjusted when a good plan is brought forward. It was interesting, I appeared before this, the council I think it was back in 1985 when I built my home. I had to get a variance because of the setbacks. It was a 10 foot side and 100 foot side and I remember a comment from Ursula Dimler who was on the council at the time, she said my house wouldn’t fit on your property. We have to be practical about this and with that being said they said, she said I move we approve and it was just, it was something that was just practical so even though we have this primary area, and it’s definitely worth protecting I think we need to be somewhat practical in our decisions. I don’t think the variance is dramatic. It makes sense. The plan that was, that I listened to. This is the first time I heard it by the way. The plan I heard sounded good. I’m not an expert. I do digital stuff. I don’t do soil stuff but it sounded good so I would just lend my support to my neighbor and thank you for listening to me. Weick: Thank you. Anyone else would like to come forward? Seeing no one else come forward I will close the public hearing portion and open this item up for commissioner discussion. Chanhassen Planning Commission – September 17, 2019 21 Undestad: Well I’ll pipe in. Weick: Yeah please, thank you. Undestad: I did look at all the aerial history of that and it was seriously covered with just about anything at any time up there so I’m sure that would be a soils issue for the perc test. Not to say that a Type 3 system won’t go up there but a regular you know would not work up there. The location at the bottom you know I kind of, I get that too. I mean it does make the most sense down there and I think our bluff, that’s the hard part is trying to figure out the bluff protection side on there and I’m trying to look at what is, what is that going to do to the bottom of the bluff down to that toe of the heel and I don’t really see, you know I’ve seen a lot of mound systems and they just blend in and it is sod. You look at the grass when you’re all done and, so you know I guess, and there may be room right behind the house to do the same type of thing but you know I just, I don’t know if we have to go through a lot, jump through more hoops to see if will this work. Will that work and it looks like they’ve done a lot of research on the whole thing as it is but, that’s all. But I know what it looks totally different than it does in this picture for the last 15 years anyway. McGonagill: I do think the homeowner and the neighbors coming in and all the work that’s done on that, you’ve done a lot of optionality. I will say that the, you’ve come in with the best logical solution for your, for the homeowner which is what I would have done as well. My issue is, is the fact that it is in the primary zone. My other issue is the fact is yeah you are cutting in the toe of the hill and I never want to touch a toe of a hill when I used to do geotechnical work you know because that’s what gets, it’s being stabilized naturally and when you start destabilizing it with the vegetation and the rest of it yes you can put a mound in and try to bank it back but I worry about that particularly with the amount of geotechnical drop that occurs right on top of those mounds. I’m going to sit here and look at this going the amount of water that would come through it. So it, you’re messing with the toe. It is in the primary zone and our job on the commission, yes we’re here to be practical but we also are charged stewardship at a very high level of a lot of quality of life issues in the city and, which is something I take pretty seriously. I’m not a tree hugger. I build big construction projects but at the same time trees are very important. I’ve got a lot of them in my yard as well so, you know I think, I’m not a sewer expert either but I look at the room in front of the house. Yes it’s compacted. I keep asking myself the question about mounds. Mound systems up there. I understand the problem of pumping up there. I get that but while it is a difficult problem of the property that the homeowner owns, from a City standpoint I come back and say there’s a primary zone here that we’re charged to protect and I look at that as my first duty and I don’t compromise that frankly. I also look at the swale coming down off of the ravine. It will move. You know it is going to move as we know. They all do. We spent a lot of time coming through it so I wish I could, I’m not a sewer expert. I wish I could in my own mind come up with a solution here. I don’t see one but I don’t like where it’s at at the bottom of the hill. That’s just basically where I land. I think that I would, I would, I’m challenging the homeowner and the firm to say okay you’ve got, what’s the solution that’s higher Chanhassen Planning Commission – September 17, 2019 22 up on the hill. I don’t think anything around the bluff or in front of the house because I don’t want to mess with the primary zone. Weick: Thank you. Other thoughts. Randall: I’ll go after you. Reeder: I think he’s, they’ve convinced me that they’ve looked at a lot of options to try to solve the problem and it’s knowing nothing about sewer systems it convinced me that the system they’ve designed may be the best environmental system to take care of the treatment from this house. It’s unfortunate that it’s in the area that we’re trying to protect but he’s also convinced me that the other area has larger trees and would not be beneficial to the neighborhood or that property either so I’m pretty much convinced that we should go with the staff’s second motion that gives them certain criteria that we need to have them to prove that he’s going to do it correctly but I would go with that. Weick: You next. Randall: I feel the same way. However I think, not that I have no idea when the sewer connection’s going to happen but that might be a removal of this system when it gets hooked up and eventually we know in the future that will happen so I was convinced by it too. I just think that, especially when you brought up the point about the primary, the bluff primary area, it’s only, it’s for structures. It’s not septic only and that was kind of my thought on it too once you said that. That’s why I’m going to vote in favor of the second option with those conditions in place. Skistad: I feel like I said my piece. Weick: Okay. I will say this is, for me this is very difficult because I, you know similar to you Commissioner Reeder I don’t, I don’t have any knowledge of these systems and so I struggle to make a decision maybe because it doesn’t, you know whether it’s on a hill or are hills good or bad or we could put a Type 3 but not, you know and is that like cost prohibitive and that’s what I come back to. So I’ll take myself out of the technical discussions and I’ll say in my mind this is not, this is not a structure that’s a nice to have. Right? We’re not talking about a deck or a shed or something that someone wants to impose on a bluff area as a, what I would consider a nice to have. To me this is a must have. The current system is, needs to be replaced. To your point you know I’m convinced of that and are we burdening the homeowner with something that’s really cost prohibitive? That’s what I’m trying to weigh in my mind. I’m with you the primary bluff you know being a sacred area and I struggle with that but then I also, I’m really struggling with the burden that we would potentially be putting on the homeowner from a cost perspective. And I’m just, I don’t know what the costs are but I’m imaging that the things he was describing would be significantly, I think at some point he even said I’m not even sure he could hire me. Right? Because I’m assuming that means because of the cost that it would take to monitor the Chanhassen Planning Commission – September 17, 2019 23 material and to put in a Type 3 above, whatever it is. Like all that kind of stuff. I am, that’s what I’m leaning on and so I would be willing to you know, I’d be willing to vote I think in favor of a variance to assist the homeowner in this way. That’s where my head’s at. Skistad: I think the risk of failure is too with that water table being so high on the upper part. Weick: Right. Skistad: You know if that sludge goes in there that’s really a big problem. Weick: Sludge is bad right? Skistad: That’s your number two okay. Weick: Okay I gotch ya. McGonagill: Can you see, can you put up the second…? Generous: I don’t have that. It’s on the back of the staff report. McGonagill: Those are good comments commissioners and. Weick: It would be this and I don’t know if you want me to read it or not. McGonagill: No I’m just wondering I, Commissioner Randall’s suggestion I think is a good one. Weick: There’s several conditions obviously. McGonagill: I’m talking about the removal of it after it. Weick: Oh oh oh oh oh. Generous: Connection to city service. Reeder: When we put a pipe like that in would we normally require a connection within a certain amount of time or not? Generous: Commissioner Reeder it’s, the ordinance says if your structure is within 150 feet you have to connect so. Weick: The structure is the house? Chanhassen Planning Commission – September 17, 2019 24 Generous: The house so they wouldn’t by ordinance be required to do that. They may want to from a practical standpoint connect to it. Weick: So it doesn’t sound like we could add a condition but we could, it’s certainly in the record that we would prefer if we were to approve the variance that at the time that the city sewer became available we would certainly encourage the homeowner to connect, connect into that city sewer line. Randall: Can I ask a question? Weick: Sure. Randall: I know we’ve been educated a lot about septic systems but we never learned what the life of a septic system is. I mean is that something that this thing will in 25 years it will need to be replaced by that time? If sewer’s available will they have to connect? Weick: Could you re, yeah engage? Randall: Because that might solve the problem right there. I mean if it’s got a 25 year life by that time we’ll have to connect. Dale Denn: Yeah I’m glad I get to come back up here. The main reason why as a designer I wouldn’t design in those soils, they’re really high risk because it’s a lot of water that has to get in and I have one or two that have been leaking and they’re just a big headache and then we’re out on some farm soils and so they have a whole nother set of problems. So the longevity, it’s quite a range. I’ve been at it over 30 years. I have mounds going for over 30 years because again they’re operating on a biological principle. The thing that kills a mound is the deep pumping is important every 3 years to take out what’s called the total suspended soils so that’s the component of the sewage that doesn’t break down. Excuse me. That doesn’t break down and those are small particles so long story short they will continue to migrate into the soil and those are the physical little things that don’t break down so they start plugging up the soil pores so the most of the time when a system is starting to come up it can’t go down because all the pores and that all goes back to the soil structure and that’s why up here in this area there’s no soil structure. Structure’s like a pallet of bricks, a whole bunch of bricks sitting on a pallet that between the bricks are your pores you know so when that’s gone it’s really hard to get the water to go through that’s clean water. Now keep in mind the little bacteria which builds this dark little black bio-mat layer where the soil, where the effluent first hits the soil, that’s called bio-mat. Within that one inch or two inch, excuse me again. Properly developer bio-mat layer, most of the treatment is within 3 or 4 inches in that little layer and so if that layer’s not there the treatment disappears. But if it’s already a bad soil and it’s perking at say 50-60 minutes per inch which is slow, and then the bio-mat layer gets in there, that actually slows the water down but it slows it down for the purpose so that there’s time to treat it and to act upon it. So that water starts going slow with the bio-mat layer. That’s why we’ve got to have the soil structure intact Chanhassen Planning Commission – September 17, 2019 25 because if that’s gone being a soil scientist, it’s just a high risk design. So my question is then if we did do something up here and it fails you know an environmental health threat. You have a public health threat because now you have E.coli bacteria on the surface coming out of the toe of the mound because it doesn’t want to go down and I had meant to just instill that into the whole thinking process. It’s a high risk system and if it fails he’s got big issues. McGonagill: Go to the bottom and it fails. What, how will you protect the mound from being washed out from the bluff? Because you’re going to cut into the bluff. Dale Denn: Yeah that’s a good question but I don’t see on the, on that bluff itself that’s basic sheet flow, being a soil scientist, those soils are stabilized by the vegetation but they’re also, it’s a loamy soil. There’s a lot of water soaking into the bluff. You can go out there after a snow melt or heavy rain and you don’t really see channeling reversion. McGonagill: I understand you’re saying that it won’t do it but how will you protect the bluff? That’s my question. Or not the bluff, the mounds from starting to leak or wash out or. Dale Denn: Oh oh, well we can go right into straw blankets. We can seed it and put down the doubled sided straw blankets which pops that grass right up within a week it’s getting green. Towards the end of the year. McGonagill: But I saw the drawing. You have block walls and stuff, I don’t know are you building rock behind it to hold that toe? There was some rock on the, or maybe that was natural rock. Dale Denn: Oh in the drawing? McGonagill: Yes. Dale Denn: Well that rock is, that’s internal. That’s embedded within the mound. McGonagill: But this, no right here. This, back over to the other way. I’ll have to look at the contour map. I seen it on one of the maps. Undestad: And just a note that systems are inspected by the City every 3 years or required for? Generous: We require that they be inspected and pumped out. Dale Denn: Yeah that the tanks be pumped, yeah. But not inspected. Generous: Not the mounds per se. Dale Denn: Just pumped. Chanhassen Planning Commission – September 17, 2019 26 McGonagill: So you just basically lay it in there. You’re not going to put, there’s no sort of reinforcement to it per se? Dale Denn: If I could just take a minute I could do a little cross section which really helps, not to insult anybody’s intelligence. McGonagill: No…get an exam on sewage systems we might as well get the whole 9 yards. Weick: While he’s doing that I would say in response to your question also there’s no guarantee that these homeowners will be here you know whenever. You know they can certainly sell the house and new owners. Randall: Yeah well that’s another concern too. If like right now based on their system that they have now I don’t know if they could sell their home because it has to be up to county code in order to sell so. Weick: Oh, oh yeah yeah yeah I get it. Randall: So now they’re kind of locked in. They have to do something you know. Weick: I’m with you. Randall: So yeah. McGonagill: So from the City standpoint you talk about, I’m looking at the motion. Weick: For approval. McGonagill: Yeah. When you talk about, you said you’ve asked for, you would want an erosion control plan. You want them to protect the ravine. I’m looking at point 1. To protect the ravine and then you talk about point 4, erosion control plan. What particularly are you looking to see from them in order to say yeah this is good to go? Generous: Chairman, Commissioner McGonagill, it would be like a standard erosion control plan. Where are they going to put this blanket or rows. How are they going to revegetate any slopes to show all that as part of their submittal to us. Additionally we were looking at how that ravine system will be redirected which is something you’ve already been talking about as part of your construction. You would just have to show it on a plan what you’re proposing for that. Dale Denn: And so we definitely can address all those points. Chanhassen Planning Commission – September 17, 2019 27 McGonagill: Is there anything that they could do as part of that erosion control plan at the toe of that ravine? Because I think about this going okay if that’s the area of concern is there something new on the toe itself to help stabilize even further? Like down at the bottom of the ravine and you know what I’m thinking about because you do that sometimes. You can build a toe out. Weick: Well isn’t he going to build into it? Skistad: He’s going to. McGonagill: He’s going to cut, he’s going to cut onto the slope. I’m thinking back in here. Weick: Oh that way. McGonagill: That way. Undestad: No he won’t be back in. McGonagill: Well he’s coming through here is what he’s saying he’s going to come this way and that’s where he’s going to redirect so is that okay what, he’s going to shed the water that way. Generous: And that could be part of his design that they submit what they’re going to do to help, either slow it down or redirect. McGonagill: Or stabilize it yeah. Okay. Generous: And then yeah, our engineering staff and our surface water management people would look at it. And of course he’s been working with our building official on the whole design issue so. McGonagill: Okay. You got a drawing for me? Dale Denn: Yeah. McGonagill: Can you turn it the other way? Thank you. Dale Denn: Okay. So, so here’s the bluff and this demarcation here is pretty dramatic so the rock bed’s a few feet back. This is the absorption area. So if you look down you have rock and then you have the sand. So this is the sand so a typical mound to finish off and have this, have this valley right. But when you have such a steep slope this can all be good top soil and this can be just, just blended right in like this and then down and away it goes. And that’s almost going to happen automatically there because that bluff comes down so steep and by the time I take my Chanhassen Planning Commission – September 17, 2019 28 crown of the mound and come back the 10 feet I need it’s just right there. I mean there’s hardly any back slope because it’s just boom right there. McGonagill: As long as that fill is maintained you’ve protected the crown. On your drawing. Dale Denn: Yeah. McGonagill: Don’t move your drawing. Go the other way. You moved it out of, there you go. As long as you protect what you filled in then. Dale Denn: Yeah this cutting is just, it’s just a little bit. McGonagill: I understand that but when you fill it up to level it as long as you keep that in there you’ve protected the crown. Dale Denn: Yeah, we would take straw blankets and then we would this, we could put straw blankets over all this and staple them down with a prairie vegetation. We have a lot of choices you know vegetation. It could be a prairie mix. Something that’s going to have to grow in the shade there. So again it’s probably good that I still do that because that’s what it’s going to look like and then if you’re down in on the street and you’re looking up, this is all going to green up and natural weeds and stuff will grow. Brush and trees will not grow on it because it’s droughty so that rock bed is, it’s inside the mound and this is all, this is all 6 inches of black soil minimum has to be placed over the mound and blended in with the original landscape. So it’s topsoil. So it’s going to green up. It’s going to grow grass. Weeds. Some people plant flowers. I mean it could be hostas. It can be, I’ve seen all kinds of creative stuff done to both protect the mound and green it up. So lots of ideas there. And then the swale, again that is a flat area. It delta’s out. We can move it a little bit and we could put some rip rap down with some fabric and break the force of the water. Some nice lime stone that looks pretty good. Kind of make it where the delta is. We could easily draft something up like that. We’ve already talked about doing that. McGonagill: Okay. Weick: Thank you again. Reeder: Mr. Chairman one more question. Weick: Sure. Reeder: How difficult would it be to hook this whole system up into the sanitary sewer pipe once we put it in? Dale Denn: Oh to hook up? Chanhassen Planning Commission – September 17, 2019 29 Reeder: Yeah. Dale Denn: Oh they got, wherever the curb stop is, it’s real simple just taking the pipe. This will be a 4 inch schedule 40. Reeder: But I mean so it would flow from the house by gravity down to that thing with no problem without reconstructing everything? Dale Denn: No, just taking. Reeder: So is there something we could do to make that connection easier in the future in your design now? McGonagill: You can stub, have a stub at the end couldn’t you? Dale Denn: Yeah, number one the tank up here is going to be gone I think. We have a choice. We could leave extra septic or it can be taken out. But down here then most likely these tanks would come out of the picture and then the digging would just have to start from right here. This is a pump tank so this has to be lower than my system so I can’t configure that too much different to make it any more practical but it’s pretty practical right now because it’s a straight shot right out to wherever the curb stop is. Reeder: So you just remove those tanks and put a pipe through and you’re down? Dale Denn: Yep. Yeah. Reeder: Okay. Dale Denn: And there’s going to be clean out’s on this pipe every 100 feet already also and so you’ll be able to see where that pipe is and it will have the clean out’s. Weick: Good. McGonagill: I think you all have made some pretty good convincing arguments that why you can do that. Why you should do it. It’s good resulting dialogue. Weick: It is. I’m glad we talked it through. McGonagill: Okay need a motion? Weick: We do. I cannot do it. That’s the only rule that I know of. Chanhassen Planning Commission – September 17, 2019 30 Undestad: Alright I will make a motion. The Chanhassen Board of Appeals and Adjustments approves a variance for the bluff setback and encroachment into the Bluff Creek primary zone for the construction of a septic system subject to the conditions 1 through 6. Weick: Thank you. We have a valid motion. Do we have a second? Skistad: I will second it. We have a motion and a second. Any comments before we vote? Generous: Mr. Chairman? Weick: Yes. Generous: Does that also include adoption of the Findings of Fact for approval? Weick: Yes. Undestad: Yes. McGonagill: Yes it does. I would suggest it does Mr. Chair. Weick: Yes it does. So we will note that as well. Again I will, the thanks both to the applicant, your contractor as well as the Planning Commission and the City. Tonight’s discussion was, it was good. I mean there’s a lot of us admittedly that you know don’t have a lot of experience in this area so we’re really trying to do our best to you know weigh the, you know all of the mitigating factors that go into this and so I appreciate your expertise to my left as well as your’s. It was very helpful. So with that any other comment? None. Undestad moved, Skistad seconded that the Chanhassen Board of Appeals and Adjustments approves the bluff setback variance and encroachment into the Bluff Creek primary zone for the construction of a septic system as shown in the plans shown on the Certificate of Survey by SISU Land Surveying dated 8/19/19, subject to the following conditions, and adopts the attached Findings of Facts and Decision: 1. The applicant is required to submit detailed construction drawings and/or plat drawings for the project, as applicable. An engineer-designed plan is required to divert the existing drainage ravine that would be impacted by the proposed SSTS. 2. The applicant shall apply for a septic permit for the septic system. 3. The applicant shall provide further justification of the impracticability of such a location for a SSTS (e.g. a geotechnical report or perk test if the concern is fill/disturbed soil). 4. An erosion control plan shall be submitted for review and approval. Chanhassen Planning Commission – September 17, 2019 31 5. The applicant shall submit a tree survey showing the system located as to minimize tree removal should be required. All trees 6” and larger in and around the construction area shall be shown. Replacement planting will be required in areas cleared outside of the septic fields. Plans and quantities shall be approved by the city. 6. Tree protection fencing shall be installed to protect trees and vegetation outside of the construction area. All voted in favor and the motion carried unanimously with a vote of 6 to 0. Weick: The motion passes 6 to 0. Generous: Do you have a second? Weick: We did. Commissioner Skistad. Yes. Generous: Thank you. Weick: So with that, I did not print an agenda in front of me but I believe the next item would be the Minutes. APPROVAL OF MINUTES: Commissioner McGonagill noted the verbatim and summary Minutes of the Planning Commission meeting dated September 3, 2019 as presented. ADMINISTRATIVE PRESENTATION. CITY COUNCIL ACTION UPDATE. Weick: Any presentations from the City? Generous: Council items. The Tequila Butcher was approved with the variance so to go forward. And they amended the development contract for Glendale Homes. The one on Glendale and Minnewashta Parkway. They have a new developer name. that was the only change that they had with that. Weick: Okay. Generous: We do have one item at our next Planning Commission meeting. It’s a variance. Not quite as involved as that and so at this meeting we were supposed to have a second hearing for a subdivision but the applicant withdrew that application. He's revising his plat and he hopes to come back yet this year so. Weick: Okay. McGonagill: Question? Chanhassen Planning Commission – September 17, 2019 32 Weick: Yes. McGonagill: Bob I wasn’t, I didn’t get a chance to listen to City Council. Did they talk much about the whole issue of that sidewalk and the fence that we got into? Generous: No I don’t think they had any discussion on that. I know as part of our design for the parking lot we’re going to have a fence on that side of it. McGonagill: Right, right. Generous: So it will be. McGonagill: So it’s just the sidewalk’s still going to dump right out into the middle? Generous: It will stop at the sidewalk and then you will go to the right. McGonagill: Okay thanks. Skistad: Now you know why there’s sidewalks to nowhere right? I always wondered about those. Generous: I believe the intent was more employee parking than the customers and that’s one of the reasons we supported the variance so they didn’t take up the parking on site. Skistad: Right. Weick: Other news for us Bob? Generous: No. That 690 Carver Beach, a variance next time and then you have one for the meeting after that. We’re hoping to get some code amendments to bring forward but we need to get them on council first before we can schedule them on the Planning Commission agendas. Weick: Okay. Well thank you. Are there any Planning Commissioner presentations this evening? I expect one from Commissioner Randall. Randall: Next one, okay. Weick: Yeah. Randall: Do I have a time limit on how long it has to be? Weick: No more than 30 minutes. Chanhassen Planning Commission – September 17, 2019 33 Randall: No more than 30 but no less than? Weick: 25. Randall: Okay. Weick: Okay thank you. I will entertain a motion for adjournment. Undestad moved, Reeder seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 6 to 0. The Planning Commission meeting was adjourned at 8:40 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Receive Senior Commission Minutes dated August 16, 2019 Section CONSENT AGENDA Item No: D.3. Prepared By Sharmeen Al­Jaff, Senior Planner File No:  PROPOSED MOTION “The City Council receives the Senior Commission minutes dated August 16, 2019.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Summary Minutes CHANHASSEN SENIOR COMMISSION MINUTES August 16, 2019 MEMBERS PRESENT: Jerry Cerchia, Mack Titus, Carol Buesgens, Lisa Lyon, Bhakti Modi, Dorina Tipton. MEMBERS ABSENT: Ruth Lunde. STAFF PRESENT: Sharmeen Al-Jaff, Mary Blazanin. GUESTS PRESENT: none. Commissioner Cerchia called meeting to order. Approval of Agenda: Commissioner Titus moved to approve the Agenda. Commissioner Lyon seconded the motion. All voted in favor. Senior Commission Minutes: Commissioner Cerchia called for approval of June minutes. Commissioner Titus moved to approve. Commissioner Lyon seconded the motion. All voted in favor. Role of Senior Commission and Commissioners: Commissioner Cerchia opened the discussion by focusing on the Senior Commission’s six goals which are approved by the City Council. He stated that the Senior Commission members work on the approved goals; each goal has a gate keeper to ensure steady progress is made throughout the year. Goals generally have boundaries, but if any Commissioner has new ideas, processes or deviations for a specific goal, that Commissioner must bring this information to the entire Senior Commission, so agreement or disagreement is discussed. If the Senior Commission agrees with a new idea or process, a new goal must be written and taken to City Council as a revision to the originally stated goal and must be approved as a new revised goal. Commissioner Cerchia emphasized that Commissioners are not to discuss with anyone outside our Commission about anything that falls outside the parameters of our current six goals. If we provide “knowledge” or “research” outside our six goals, there is a liability to the City of Chanhassen as we are not deemed to be “experts” but volunteers with passion and interest in making our community a great place to live. Sharmeen Al-Jaff highlighted the Senior Commission’s invaluable contribution year over year. Sharmeen stated that if any Commissioner does not wish to work on the prescribed approved goals, that Commissioner must pursue this through other avenues rather than through the Senior Commission. Sharmeen echoed Commissioner Cerchia’s statements about discussing other ideas or feasibilities with the entire Senior Commission and getting full agreement before proceeding on any deviation from our approved 6 goals. Sharmeen proceeded to go through each goal to ensure each Commissioner fully understood 2019 goal focus: 1. Volunteering on various projects throughout the year (4th of July, Memorial Day, Arbor Day, Intergenerational activities, etc.). This has been an ongoing goal for many years, and we wish to carry on this legacy from the past as it emphasizes the breadth of activities the Commission touches throughout the year. 2. Advocating and participating in transportation issues. Much of the past transportation issues have changed and significantly improved over the years with the addition of South West Transit and WeCab. The Senor Commission wishes to participate in this goal on an ongoing basis to ensure we are always aware of special needs and can cater for those who may not have support and are unable to help themselves. Mary Blazanin will investigate if South West Transit and WeCab can join a future meeting to keep us informed of anything new in their organizations. Due to Commissioners’ other commitments, discussion on the remaining 4 goals will continue at our next meeting. Senior Commission Comments: Memory Café Update: plans to open the memory café in October are on track and additional information to be shared at next meeting. Adjournment: Commissioner Cerchia called for meeting adjournment. Commissioner Tipton moved to adjourn; Commissioner Titus seconded the motion. All voted in favor. Prepared and submitted by Sharmeen Al-Jaff CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Resolution 2019­XX: Approval to Apply For and Execute Grant Agreement with the Metropolitan Council Environmental Services (MCES) Section CONSENT AGENDA Item No: D.4. Prepared By Erik Henricksen, Project Engineer File No: PW257 I&I PROPOSED MOTION “The City Council approves a resolution authorizing the City to apply for and execute a grant agreement for an estimated $246,000.00 from the 2017 MCES Municipal Infiltration/Inflow (I/I) Grant Program.” Approval requires a Simple Majority Vote of members present. DISCUSSION In May of 2017 the MN State Legislature approved $3.739M in grant funding for the municipal I/I grant program, and then an additional $5M in the 2018 Session Laws (Chapter 8 and Chapter 214, respectively), totaling approximately $8.7M in approved funding.  All eligible cities, including Chanhassen, were given an opportunity to receive matching fund dollars for I/I mitigation. After all the final documentation is given to MCES, each city will receive (1) $50,000 of reimbursement, and (2) the remainder of the funds will be allocated proportionally to the cities' maximum grant, but not to exceed 50% of the total costs.  The MCES' estimate of Chanhassen's grant award was $246,000; however, this is only an estimate and may increase or decrease based on the completed projects from other cities.  The City of Chanhassen completed over $1M of eligible work. Staff submitted seven projects to MCES which were eligible for grant funding: 1. Project No. 16­01 Street and Utility Reconstruction (Minnewashta Manor Neighborhood) 2. Project No. 16­02 I&I Project 3. Project No. 16­04 Park Road Improvements 4. Project No. 17­01 Street Rehabilitation (Lake Susan Hills Neighborhood) 5. Project No. 17­04 I&I Project 6. Project No. 18­01 Orchard Lane Area Reconstruction CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution 2019­XX: Approval to Apply For and Execute Grant Agreement with theMetropolitan Council Environmental Services (MCES)Section CONSENT AGENDA Item No: D.4.Prepared By Erik Henricksen, Project Engineer File No: PW257 I&IPROPOSED MOTION“The City Council approves a resolution authorizing the City to apply for and execute a grant agreement for anestimated $246,000.00 from the 2017 MCES Municipal Infiltration/Inflow (I/I) Grant Program.”Approval requires a Simple Majority Vote of members present.DISCUSSIONIn May of 2017 the MN State Legislature approved $3.739M in grant funding for the municipal I/I grant program,and then an additional $5M in the 2018 Session Laws (Chapter 8 and Chapter 214, respectively), totalingapproximately $8.7M in approved funding.  All eligible cities, including Chanhassen, were given an opportunity toreceive matching fund dollars for I/I mitigation.After all the final documentation is given to MCES, each city will receive (1) $50,000 of reimbursement, and (2) theremainder of the funds will be allocated proportionally to the cities' maximum grant, but not to exceed 50% of the totalcosts.  The MCES' estimate of Chanhassen's grant award was $246,000; however, this is only an estimate and mayincrease or decrease based on the completed projects from other cities.  The City of Chanhassen completed over$1M of eligible work.Staff submitted seven projects to MCES which were eligible for grant funding:1. Project No. 16­01 Street and Utility Reconstruction (Minnewashta Manor Neighborhood)2. Project No. 16­02 I&I Project3. Project No. 16­04 Park Road Improvements4. Project No. 17­01 Street Rehabilitation (Lake Susan Hills Neighborhood)5. Project No. 17­04 I&I Project 6. Project No. 18­01 Orchard Lane Area Reconstruction 7. Project No. 18­02 Lake Drive East Rehabilitation. Staff also submitted work completed in­house by the Public Works Department. In order for the MCES to provide the City grant funding, a resolution must be passed allowing the City to apply for and execute the grant agreement.  The city attorney has reviewed the grant agreement form and found it to be acceptable. ATTACHMENTS: Resolution Grant Agreement CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 14, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION AUTHORIZING THE CITY TO APPLY FOR AND EXECUTE GRANT AGREEMENT WITH THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) FOR THE 2017 MCES MUNICIPAL INFILTRATION/INFLOW (I/I) GRANT PROGRAM, PW254 I&I WHEREAS, the 2017 and 2019 MN State Legislature approved a total of $8.7M in grant funding for Met Council’s Municipal I/I grant program; and WHEREAS, all eligible cities, including Chanhassen, were given an opportunity to receive matching fund dollars for I/I mitigation; and WHEREAS, the MCES’s estimate of Chanhassen’s grant funding is $246,000.00 and could increase or decrease based on the completed projects from other cities eligible for the grant program; and WHEREAS, staff submitted 7 projects (City Project Nos. 16-01, 16-02, 16-04, 17-01, 17-04, 18-01, 18-02 and work completed by city staff) which are eligible for grant funding. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Chanhassen, Minnesota, as follows: 1. The mayor and clerk hereby authorize the City to apply for and execute a grant agreement with the Metropolitan Council Environmental Services (MCES) for the 2017 MCES Municipal Infiltration/Inflow (I/I) Grant Program, PW254. Passed and adopted by the Chanhassen City Council this 14th day of October, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT Generic GO Bond Proceeds Ver – 6/30/14 Grant Agreement for Program End Grants Metropolitan Council Municipal Publicly Owned Infrastructure Inflow/Infiltration Grant Program Grant Agreement - End Grant for the «1» Project Funded by the State of Minnesota General Obligation Bond Proceeds Generic GO Bond Proceeds i Ver – 6/30/14 Grant Agreement for Program End Grants TABLE OF CONTENTS RECITALS Article I - DEFINITIONS Section 1.01 – Defined Terms Article II - GRANT Section 2.01 – Grant of Monies Section 2.02 – Public Ownership Section 2.03 – Use of Grant Proceeds Section 2.04 – Operation of the Real Property and Facility Section 2.05 – Public Entity Representations and Warranties Section 2.06 – Ownership by Leasehold or Easement Section 2.07 – Event(s) of Default Section 2.08 – Remedies Section 2.09 – Notification of Event of Default Section 2.10 – Survival of Event of Default Section 2.11 – Term of Grant Agreement Section 2.12 – Modification and/or Early Termination of Grant Section 2.13 – Excess funds Article III – USE CONTRACTS Section 3.01 – General Provisions Section 3.02 – Initial Term and Renewal Section 3.03 – Reimbursement of Counterparty Section 3.04 – Receipt of Monies Under a Use Contract Article IV – SALE Section 4.01 – Sale Section 4.02 – Proceeds of a Sale Article V – COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION AND THE COMMISSIONER’S ORDER Section 5.01 – State Bond Financed Property Section 5.02 – Preservation of Tax Exempt Status Section 5.03 – Changes to G.O. Compliance Legislation or the Commissioner’s Order Article VI – DISBURSEMENT OF GRANT PROCEEDS Section 6.01– Disbursement of Grant Section 6.02 – Conditions Precedent to Disbursement of Grant Generic GO Bond Proceeds ii Ver – 6/30/14 Grant Agreement for Program End Grants Article VII- MISCELLANEOUS Section 7.01 – Insurance Section 7.02 – Condemnation Section 7.03 – Use, Maintenance, Repair and Alterations Section 7.04 – Records Keeping and Reporting Section 7.05 – Inspections by State Entity Section 7.06 – Data Practices Section 7.07 – Non-Discrimination Section 7.08 – Worker’s Compensation Section 7.09 – Antitrust Claims Section 7.10 – Review of Plans and Cost Estimates Section 7.11 – Prevailing Wages Section 7.12 – Liability Section 7.13 – Indemnification by the Public Entity Section 7.14 – Relationship of the Parties Section 7.15 – Notices Section 7.16 – Binding Effect and Assignment or Modification Section 7.17 – Waiver Section 7.18 – Entire Agreement Section 7.19 – Choice of Law and Venue Section 7.20 – Severability Section 7.21 – Time of Essence Section 7.22 – Counterparts Section 7.23 – Matching Funds Section 7.24 – Source and Use of Funds Section 7.25 – Third-Party Beneficiary Section 7.26 – Public Entity Tasks Section 7.27 – State Entity and Commissioner Required Acts and Approvals. Section 7.28 – Applicability to Real Property and Facility Section 7.29 – E-Verification Section 7.30 – Jobs Reporting Requirements Section 7.31 – Additional Requirements Attachment I – DECLARATION Attachment II – LEGAL DESCRIPTION OF REAL PROPERTY Attachment III – SOURCE AND USE OF FUNDS Attachment IV – GRANT APPLICATION Attachment V – JOBS REPORTING Generic GO Bond Proceeds 1 Ver – 6/30/14 Grant Agreement for Program End Grants General Obligation Bond Proceeds Grant Agreement – End Grant for the «1» Project under the «2» Program THIS AGREEMENT shall be effective as of «3» , «3» , and is between «4» , a «5» (the “Public Entity”), and the «6» (the “State Entity”). RECITALS A. The State Entity has created and is operating a «2» (the “State Program”) under the authority granted by Minn. Stat. § «7» and all rules related to such legislation (the “State Program Enabling Legislation”). B. Under the State Program, the State Entity is authorized to provide grants that are funded with proceeds of state general obligation bonds authorized to be issued under Article XI, § 5(a) of the Minnesota Constitution. C. Under the State Program the recipients of a grant must use such funds to perform those functions delineated in the State Program Enabling Legislation. D. The Public Entity submitted, if applicable, a grant application to the State Entity in which the Public Entity requests a grant from the State Program the proceeds of which will be used for the purposes delineated in such grant application. E. The Public Entity has applied to and been selected by the State Entity for a receipt of a grant from the State Program in an amount of $ «8» (the “Program Grant”), the proceeds must be used by the Public Entity to perform those functions and activities imposed by the State Entity under the State Program and, if applicable, delineated in that certain grant application (the “Grant Application”) attached hereto as Attachment V that the Public Entity submitted to the State Entity. F. Under the provisions contained in «9» , the Public Entity has been given the authority to perform those functions and activities required of it under the State Program and, if applicable, delineated in Grant Application attached hereto as Attachment V that the Public Entity submitted to the State Entity. G. The Public Entity’s receipt and use of the Program Grant to acquire an ownership interest in and/or improve real property (the “Real Property”) and, if applicable, structures Generic GO Bond Proceeds 2 Ver – 6/30/14 Grant Agreement for Program End Grants situated thereon (the “Facility”) will cause the Public Entity’s ownership interest in all of such real property and structures to become “state bond financed property”, as such term is used in Minn. Stat. § 16A.695 (the “G.O. Compliance Legislation”) and in that certain “Fourth Order Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property” executed by the Commissioner of Minnesota Management and Budget and dated July 30, 2012, as amended (the “Commissioner’s Order”), even though such funds may only be a portion of the funds being used to acquire such ownership interest and/or improve such real property and structures and that such funds may be used to only acquire such ownership interest and/or improve a part of such real property and structures. H. The Public Entity and the State Entity desire to set forth herein the provisions relating to the granting and disbursement of the proceeds of the Program Grant to the Public Entity and the operation of the Real Property and, if applicable, Facility. IN CONSIDERATION of the grant described and other provisions in this Agreement, the parties to this Agreement agree as follows. Article I DEFINITIONS Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined), unless the context specifically indicates otherwise: “Agreement” - means this General Obligation Bond Proceeds Grant Agreement - End Grant for the «1» Project under the «2» Program, as such exists on its original date and any amendments, modifications or restatements thereof. “Approved Debt” – means public or private debt of the Public Entity that is consented to and approved, in writing, by the Commissioner of MMB, the proceeds of which were or will used to acquire an ownership interest in or improve the Real Property and, if applicable, Facility, other than the debt on the G.O. Bonds. Approved Debt includes, but is not limited to, all debt delineated in Attachment III to this Agreement; provided, however, the Commissioner of MMB is not bound by any amounts delineated in such attachment unless he/she has consented, in writing, to such amounts. “Code” - means the Internal Revenue Code of 1986, as amended from time to time, and all treasury regulations, revenue procedures and revenue rulings issued pursuant thereto. “Commissioner of MMB” - means the commissioner of Minnesota Management and Budget, and any designated representatives thereof. Generic GO Bond Proceeds 3 Ver – 6/30/14 Grant Agreement for Program End Grants “Commissioner’s Order” - means the “Fourth Order Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property” executed by the Commissioner of Minnesota Management and Budget and dated July 30, 2012, as amended. “Counterparty” - means any entity with which the Public Entity contracts under a Use Contract. This definition is only needed and only applies if the Public Entity enters into an agreement with another party under which such other party will operate the Real Property, and if applicable, Facility. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Declaration” - means a declaration, or declarations, in the form contained in Attachment I to this Agreement and all amendments thereto, indicating that the Public Entity’s ownership interest in the Real Property and, if applicable, Facility is bond financed property within the meaning of the G.O. Compliance Legislation and is subject to certain restrictions imposed thereby. “Event of Default” - means one or more of those events delineated in Section 2.07. “Facility”, if applicable, - means «10» , which is located, or will be constructed and located, on the Real Property and all equipment that is a part thereof that was purchased with the proceeds of the Program Grant. “Fair Market Value” – means either (i) the price that would be paid by a willing and qualified buyer to a willing and qualified seller as determined by an appraisal that assumes that all liens and encumbrances on the property being sold that negatively affect the value of such property, will be paid and released, or (ii) the price bid by a purchaser under a public bid procedure after reasonable public notice, with the proviso that all liens and encumbrances on the property being sold that negatively affect the value of such property, will be paid and released at the time of acquisition by the purchaser. “G.O. Bonds” - means that portion of the state general obligation bonds issued under the authority granted in Article XI, § 5(a) of the Minnesota Constitution the proceeds of which are used to fund the Program Grant and any bonds issued to refund or replace such bonds. “G.O. Compliance Legislation” - means Minn. Stat. § 16A.695, as it may be amended, modified or replaced from time to time unless such amendment, modification or replacement imposes an unconstitutional impairment of a contract right. “Grant Application” – means that certain grant application attached hereto as Attachment IV that the Public Entity submitted to the State Entity. This definition is only needed and only applies if the Public Entity submitted a grant application to the State Entity. If the Public Entity did not submit a grant application to the State Entity, then this definition is not needed and should be ignored and treated as if it were left blank, and any Generic GO Bond Proceeds 4 Ver – 6/30/14 Grant Agreement for Program End Grants reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Initial Acquisition and Betterment Costs” – means the cost to acquire the Public Entity’s ownership interest in the Real Property and, if applicable, Facility if the Public Entity does not already possess the required ownership interest, and the costs of betterments of the Real Property and, if applicable, Facility; provided, however, the Commissioner of MMB is not bound by any specific amount of such alleged costs unless he/she has consented, in writing, to such amount. “Leased/Easement Premises” - means the real estate and structures, if any, that are leased to the Public Entity under a Real Property/Facility Lease or granted to the Public Entity under an easement. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is by way of a leasehold interest under a Real Property/Facility Lease or by way of an easement. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Lessor/Grantor” – means the fee owner/lessor or grantor of the Leased/Easement Premises. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is by way of a leasehold interest under a Real Property/Facility Lease or by way of an easement. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Outstanding Balance of the Program Grant” – means the portion of the Program Grant that has been disbursed to or on behalf of the Public Entity minus any portion thereof previously paid back to the Commissioner of MMB. “Ownership Value”, if any – means the value, if any, of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility that existed concurrent with the Public Entity’s execution of this Agreement. Such value shall be established by way of an appraisal or by such other manner as may be acceptable to the State Entity and the Commissioner of MMB. The parties hereto agree and acknowledge that such value is $ ______________ or ____ Not Applicable; provided, however, the Commissioner of MMB is not bound by any inserted dollar amount unless he/she has consented, in writing, to such amount. If no dollar amount is inserted and the blank “Not Applicable” is not checked, a rebuttable presumption that the Ownership Value is $0.00 shall be created. (The blank “Not Applicable” should only be selected and checked when a portion of the funds delineated in Attachment III attached hereto are to be used to acquire the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and in such event the value of such ownership interest should be shown in Attachment III and not in this definition for Ownership Value). Generic GO Bond Proceeds 5 Ver – 6/30/14 Grant Agreement for Program End Grants “Program Grant” - means a grant of monies from the State Entity to the Public Entity in the amount identified as the “Program Grant” in Recital E to this Agreement, as the amount thereof may be modified under the provisions contained herein. “Project” – means the Public Entity’s acquisition, if applicable, of the ownership interests in the Real Property and, if applicable, Facility denoted in Section 2.02 along with the performance of the activities denoted in Section 2.03. (If the Public Entity is not using any portion of the Program Grant to acquire the ownership interest denoted in Section 2.02, then this definition for Project shall not include the acquisition of such ownership interest, and the value of such ownership interest shall not be included in Attachment III hereto and instead shall be included in the definition for Ownership Value under this Section.) “Public Entity” - means the entity identified as the “Public Entity” in the lead-in paragraph of this Agreement. “Real Property” - means the real property located in the County of «1 1» , State of Minnesota, legally described in Attachment II to this Agreement. “Real Property/Facility Lease” - means a long term lease of the Real Property, the Facility, if applicable, or both by the Public Entity as lessee thereunder. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is a leasehold interest under a lease. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “State Entity” - means the entity identified as the “State Entity” in the lead-in paragraph of this Agreement. “State Program” – means the program delineated in the State Program Enabling Legislation. “State Program Enabling Legislation” – means the legislation contained in the Minnesota statute(s) delineated in Recital A and all rules related to such legislation. “Subsequent Betterment Costs” – means the costs of betterments of the Real Property and, if applicable, Facility that occur subsequent to the date of this Agreement, are not part of the Project, would qualify as a public improvement of a capital nature (as such term in used in Minn. Constitution Art. XI, §5(a) of the Minnesota Constitution), and the cost of which has been established by way of written documentation that is acceptable to and approved, in writing, by the State Entity and the Commissioner of MMB. “Use Contract” - means a lease, management contract or other similar contract between the Public Entity and any other entity that involves or relates to any part of the Real Property and/or, if applicable, Facility. This definition is only needed and only applies Generic GO Bond Proceeds 6 Ver – 6/30/14 Grant Agreement for Program End Grants if the Public Entity enters into an agreement with another party under which such other party will operate the Real Property, and/or if applicable, Facility. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Useful Life of the Real Property and, if applicable, Facility” – means the term set forth in Section 2.05.V, which was derived as follows: (i) 30 years for Real Property that has no structure situated thereon or if any structures situated thereon will be removed, and no new structures will be constructed thereon, (ii) the remaining useful life of the Facility as of the effective date of this Agreement for Facilities that are situated on the Real Property as of the date of this Agreement, that will remain on the Real Property, and that will not be bettered, or (iii) the useful life of the Facility after the completion of the construction or betterments for Facilities that are to be constructed or bettered. Article II GRANT Section 2.01 Grant of Monies. The State Entity shall make and issue the Program Grant to the Public Entity and disburse the proceeds in accordance with the provisions of this Agreement. The Program Grant is not intended to be a loan even though the portion thereof that is disbursed may need to be returned to the State Entity or the Commissioner of MMB under certain circumstances. Section 2.02 Public Ownership. The Public Entity acknowledges and agrees that the Program Grant is being funded with the proceeds of G.O. Bonds, and as a result thereof all of the Real Property and, if applicable, Facility must be owned by one or more public entities. Such ownership may be in the form of fee ownership, a Real Property/Facility Lease, or an easement. In order to establish that this public ownership requirement is satisfied, the Public Entity represents and warrants to the State Entity that it has, or will acquire, the following ownership interests in the Real Property and, if applicable, Facility, and, in addition, that it possess, or will possess, all easements necessary for the operation, maintenance and management of the Real Property and, if applicable, Facility in the manner specified in Section 2.04: (Check the appropriate box for the Real Property and, if applicable, for the Facility.) Ownership Interest in the Real Property. Fee simple ownership of the Real Property. A Real Property/Facility Lease for the Real Property that complies with the requirements contained in Section 2.06. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation : ________________.) Generic GO Bond Proceeds 7 Ver – 6/30/14 Grant Agreement for Program End Grants An easement for the Real Property that complies with the requirements contained in Section 2.06. (If the term of the easement is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Ownership Interest in, if applicable, the Facility. Fee simple ownership of the Facility. A Real Property/Facility Lease for the Facility that complies with all of the requirements contained in Section 2.06. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Not applicable because there is no Facility. Section 2.03 Use of Grant Proceeds. The Public Entity shall use the Program Grant solely to reimburse itself for expenditures it has already made, or will make, in the performance of the following activities, and may not use the Program Grant for any other purpose. (Check all appropriate boxes.) Acquisition of fee simple title to the Real Property. Acquisition of a leasehold interest in the Real Property. Acquisition of an easement for the Real Property. Improvement of the Real Property. Acquisition of fee simple title to the Facility. Acquisition of a leasehold interest in the Facility. Construction of the Facility. Renovation of the Facility. «12» . (Describe other or additional purposes.) Generic GO Bond Proceeds 8 Ver – 6/30/14 Grant Agreement for Program End Grants Section 2.04 Operation of the Real Property and Facility. The Real Property and, if applicable, Facility must be used by the Public Entity or the Public Entity must cause such Real Property and, if applicable, Facility to be used, for those purposes required by the State Program and in accordance with the information contained in the Grant Application, or for such other purposes and uses as the Minnesota legislature may from time to time designate, and for no other purposes or uses. The Public Entity may enter into Use Contracts with Counterparties for the operation of all or any portion of the Real Property and, if applicable, Facility; provided that all such Use Contracts must have been approved, in writing, by the Commissioner of MMB and fully comply with all of the provisions contained in Sections 3.01, 3.02 and 3.03. The Public Entity must, whether it is operating the Real Property and, if applicable, Facility or has contracted with a Counterparty under a Use Contract to operate all or any portion of the Real Property and, if applicable, Facility, annually determine that the Real Property and, if applicable, Facility is being used for the purpose required by this Agreement, and shall annually supply a statement, sworn to before a notary public, to such effect to the State Entity and the Commissioner of MMB. For those programs, if any, that the Public Entity will directly operate on all or any portion of the Real Property and, if applicable, Facility, the Public Entity covenants with and represents and warrants to the State Entity that: (i) it has the ability and a plan to fund such programs, (ii) it has demonstrated such ability by way of a plan that it submitted to the State Entity, and (iii) it will annually adopt, by resolution, a budget for the operation of such programs that clearly shows that forecast program revenues along with other funds available for the operation of such program will be equal to or greater than forecast program expenses for each fiscal year, and will supply to the State Entity and the Commissioner of MMB certified copies of such resolution and budget. For those programs, if any, that will be operated on all or any portion of the Real Property and, if applicable, Facility by a Counterparty under a Use Contract, the Public Entity covenants with and represents and warrants to the State Entity that: (i) it will not enter into such Use Contract unless the Counterparty has demonstrated that it has the ability and a plan to fund such program, (ii) it will require the Counterparty to provide an initial program budget and annual program budgets that clearly show that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses for each fiscal year, (iii) it will promptly review all submitted program budgets to determine if such budget clearly and accurately shows that the forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses for each fiscal year, (iv) it will reject any program budget that it believes does not accurately reflect forecast program revenues or expenses or does not show that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses, and require the Counterparty to prepare and submit a revised program budget, and (v) upon receipt of a program budget that it believes accurately reflects forecast program revenues and expenses and that shows that forecast program revenues along Generic GO Bond Proceeds 9 Ver – 6/30/14 Grant Agreement for Program End Grants with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses, it will approve such budget by resolution and supply to the State Entity and the Commissioner of MMB certified copies of such resolution and budget. Section 2.05 Public Entity Representations and Warranties. The Public Entity further covenants with, and represents and warrants to the State Entity as follows: A. It has legal authority to enter into, execute, and deliver this Agreement, the Declaration, and all documents referred to herein, and it has taken all actions necessary to its execution and delivery of such documents. B. It has legal authority to use the Program Grant for the purpose or purposes described in the State Program Enabling Legislation. C. It has legal authority to operate the State Program and the Real Property and, if applicable, Facility for the purposes required by the State Program and for the functions and activities proposed in the Grant Application. D. This Agreement, the Declaration, and all other documents referred to herein are the legal, valid and binding obligations of the Public Entity enforceable against the Public Entity in accordance with their respective terms. E. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, the Declaration, and all other documents referred to herein. F. It will comply with all of the provisions and requirements contained in and imposed by the G.O. Compliance Legislation, the Commissioner’s Order, and the State Program. G. It has made no material false statement or misstatement of fact in connection with its receipt of the Program Grant, and all of the information it has submitted or will submit to the State Entity or Commissioner of MMB relating to the Program Grant or the disbursement of any of the Program Grant is and will be true and correct. H. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property and, if applicable, Facility, or its ownership interest therein, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Agreement, the Declaration, or any document referred to herein, or to perform any of the acts required of it in such documents. I. Neither the execution and delivery of this Agreement, the Declaration, or any document referred to herein nor compliance with any of the terms, conditions, Generic GO Bond Proceeds 10 Ver – 6/30/14 Grant Agreement for Program End Grants requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. J. The contemplated use of the Real Property and, if applicable, Facility will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. K. The Project has been or will be completed in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Project. L. All applicable licenses, permits and bonds required for the performance and completion of the Project have been, or will be, obtained. M. All applicable licenses, permits and bonds required for the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04 have been, or will be, obtained. N. It will operate, maintain, and manage the Real Property and, if applicable, Facility or cause the Real Property and, if applicable, Facility, to be operated, maintained and managed in compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Real Property and, if applicable, Facility. O. It will fully enforce the terms and conditions contained in any Use Contract. P. It has complied with the matching funds requirement, if any, contained in Section 7.23. Q. It will not, without the prior written consent of the State Entity and the Commissioner of MMB, allow any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested to be created or exist against the Public Entity’s ownership interest in the Real Property or, if applicable, Facility, or the Counterparty’s interest in the Use Contract, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent to any such lien or encumbrance that secures the repayment of a loan the repayment of which will not impair or burden the funds needed to operate the Real Property and, if applicable, Facility in the manner specified in Section 2.04, and for which the entire amount is used (i) to acquire additional real estate that is needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04 and will be included in and as part of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and/or (ii) to pay for capital improvements that are needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. Generic GO Bond Proceeds 11 Ver – 6/30/14 Grant Agreement for Program End Grants R. It reasonably expects to possess the ownership interest in the Real Property and, if applicable, Facility described Section 2.02 for the entire Useful Life of the Real Property and, if applicable, Facility, and it does not expect to sell such ownership interest. S. It does not reasonably expect to receive payments under a Use Contract in excess of the amount the Public Entity needs and is authorized to use to pay the operating expenses of the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract or to pay the principal, interest, redemption premiums, and other expenses on any Approved Debt. T. It will supply, or cause to be supplied, whatever funds are needed above and beyond the amount of the Program Grant to complete and fully pay for the Project. U. It has or will promptly record a fully executed Declaration with the appropriate governmental office and deliver a copy thereof to the State Entity and to Minnesota Management and Budget (attention: Capital Projects Manager) that contains all of the recording information. V. The Useful Life of the Real Property and, if applicable, Facility is ____ years. W. It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested by either the State Entity or the Commissioner of MMB. Section 2.06 Ownership by Leasehold or Easement. This Section shall only apply if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both is by way of a Real Property/Facility Lease or an easement. For all other circumstances this Section is not needed and should be ignored and treated as if it were left blank, and any reference to this Section in this Agreement shall be ignored and treated as if the reference did not exist. A. A Real Property/Facility Lease or easement must comply with the following provisions. 1. It must be in form and contents acceptable to the Commissioner of MMB, and specifically state that it may not be modified, restated, amended, changed in any way, or prematurely terminated or cancelled without the prior written consent and authorization by the Commissioner of MMB. 2. It must be for a term that is equal to or greater than 125% of the Useful Life of the Real Property and, if applicable, Facility, or such other period of time specifically authorized by a Minnesota statute, rule or session law. Generic GO Bond Proceeds 12 Ver – 6/30/14 Grant Agreement for Program End Grants 3. Any payments to be made under it by the Public Entity, whether designated as rent or in any other manner, must be by way of a single lump sum payment that is due and payable on the date that it is first made and entered into. 4. It must not contain any requirements or obligations of the Public Entity that if not complied with could result in a termination thereof. 5. It must contain a provision that provides sufficient authority to allow the Public Entity to operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. 6. It must not contain any provisions that would limit or impair the Public Entity’s operation of the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. 7. It must contain a provision that prohibits the Lessor/Grantor from creating or allowing, without the prior written consent of the State Entity and the Commissioner of MMB, any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested against the Leased/Easement Premises or the Lessor’s/Grantor’s interest in the Real Property/Facility Lease or easement, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent to any such lien or encumbrance if the holder of such lien or encumbrance executes and files of record a document under which such holder subordinates such lien or encumbrance to the Real Property/Facility Lease or easement and agrees that upon foreclosure of such lien or encumbrance to be bound by and comply with all of the terms, conditions and covenants contained in the Real Property/Facility Lease or easement as if such holder had been an original Lessor/Grantor under the Real Property/Facility Lease or easement. 8. It must acknowledge the existence of this Agreement and contain a provision that the terms, conditions and provisions contained in this Agreement shall control over any inconsistent or contrary terms, conditions and provisions contained in the Real Property/Facility Lease or easement. 9. It must provide that any use restrictions contained therein only apply as long as the Public Entity is the lessee under the Real Property/Facility Lease or grantee under the easement, and that such use restrictions will terminate and not apply to any successor lessee or grantee who purchases the Public Entity’s ownership interest in the Real Property/Facility Lease or easement. Provided, however, it may contain a provisions that limits the construction of any new structures on the Real Property or modifications of any existing structures on the Real Property without the written consent of Lessor/Grantor, which will apply to any such successor lessee or grantee. Generic GO Bond Proceeds 13 Ver – 6/30/14 Grant Agreement for Program End Grants 10. It must allow for a transfer thereof in the event that the lessee under the Real Property/Lease or grantee under the easement makes the necessary determination to sell its interest therein, and allow such interest to be transferred to the purchaser of such interest. 11. It must contain a provision that prohibits and prevents the sale of the underlying fee interest in the Real Property and, if applicable, Facility without first obtaining the written consent of the Commissioner of MMB. 12 The Public Entity must be the lessee under the Real Property/Lease or grantee under the easement. B. The provisions contained in this Section are not intended to and shall not prevent the Public Entity from including additional provisions in the Real Property/Facility Lease or easement that are not inconsistent with or contrary to the requirements contained in this Section. C. The expiration of the term of a Real Property/Facility Lease or easement shall not be an event that requires the Public Entity to reimburse the State Entity for any portion of the Program Grant, and upon such expiration the Public Entity’s ownership interest in the Real Property and, if applicable, Facility shall no longer be subject to this Agreement. D. The Public Entity shall fully and completely comply with all of the terms, conditions and provisions contained in a Real Property/Facility Lease or easement, and shall obtain and file, in the Office of the County Recorder or the Registrar of Titles, whichever is applicable, the Real Property/Facility Lease or easement or a short form or memorandum thereof. Section 2.07 Event(s) of Default. The following events shall, unless waived in writing by the State Entity and the Commissioner of MMB, constitute an Event of Default under this Agreement upon either the State Entity or the Commissioner of MMB giving the Public Entity 30 days written notice of such event and the Public Entity’s failure to cure such event during such 30 day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot be cured within 30 days as long as the Public Entity is using its best efforts to cure and is making reasonable progress in curing such Events of Default, however, in no event shall the time period to cure any Event of Default exceed 6 months unless otherwise consented to, in writing, by the State Entity and the Commissioner of MMB. A. If any representation, covenant, or warranty made by the Public Entity in this Agreement, in any other document furnished pursuant to this Agreement, or in order to induce the State Entity to disburse any of the Program Grant, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. Generic GO Bond Proceeds 14 Ver – 6/30/14 Grant Agreement for Program End Grants B. If the Public Entity fails to fully comply with any provision, term, condition, covenant, or warranty contained in this Agreement, the Declaration, or any other document referred to herein. C. If the Public Entity fails to fully comply with any provision, term, condition, covenant, or warranty contained in the G.O. Compliance Legislation, the Commissioner’s Order, or the State Program Enabling Legislation. D. If the Public Entity fails to provide and expend the full amount of the matching funds, if any, required under Section 7.23 for the Project. E. If the Public Entity fails to record the Declaration and deliver copies thereof as set forth in Section 2.05.U. Notwithstanding the foregoing, any of the above delineated events that cannot be cured shall, unless waived in writing by the State Entity and the Commissioner of MMB, constitute an Event of Default under this Agreement immediately upon either the State Entity or the Commissioner of MMB giving the Public Entity written notice of such event. Section 2.08 Remedies. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of the State Entity, the State Entity or the Commissioner of MMB may enforce any or all of the following remedies. A. The State Entity may refrain from disbursing the Program Grant; provided, however, the State Entity may make such disbursements after the occurrence of an Event of Default without thereby waiving its rights and remedies hereunder. B. If the Event of Default involves a failure to comply with any of the provisions contained herein other than the provisions contained in Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the Outstanding Balance of the Program Grant be returned to it, and upon such demand the Public Entity shall return such amount to the Commissioner of MMB. C. If the Event of Default involves a failure to comply with the provisions contained in Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the Public Entity pay the amounts that would have been paid if there had been full and complete compliance with such provisions, and upon such demand the Public Entity shall pay such amount to the Commissioner of MMB. D. Either the State Entity or the Commissioner of MMB, as a third party beneficiary of this Agreement, may enforce any additional remedies they may have in law or equity. The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies that the State Entity or the Commissioner of MMB would otherwise possess. Generic GO Bond Proceeds 15 Ver – 6/30/14 Grant Agreement for Program End Grants If the Public Entity does not repay the amounts required to be paid under this Section or under any other provision contained in this Agreement within 30 days of demand by the Commissioner of MMB, or any amount ordered by a court of competent jurisdiction within 30 days of entry of judgment against the Public Entity and in favor of the State Entity and/or the Commissioner of MMB, then such amount may, unless precluded by law, be taken from or off- set against any aids or other monies that the Public Entity is entitled to receive from the State of Minnesota. Section 2.09 Notification of Event of Default. The Public Entity shall furnish to the State Entity and the Commissioner of MMB, as soon as possible and in any event within 7 days after it has obtained knowledge of the occurrence of each Event of Default or each event which with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default and the action which the Public Entity proposes to take with respect thereto. Section 2.10 Survival of Event of Default. This Agreement shall survive any and all Events of Default and remain in full force and effect even upon the payment of any amounts due under this Agreement, and shall only terminate in accordance with the provisions contained in Section 2.12 and at the end of its term in accordance with the provisions contained in Section 2.11. Section 2.11 Term of Grant Agreement. This Agreement shall, unless earlier terminated in accordance with any of the provisions contained herein, remain in full force and effect for the time period starting on the effective date hereof and ending on the date that corresponds to the date established by adding a time period equal to 125% of Useful Life of the Real Property and, if applicable, Facility to the date on which the Real Property and, if applicable, Facility is first used for the operation of the State Program after such effective date. If there are no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any force or effect, and the Commissioner of MMB shall execute whatever documents are needed to release the Real Property and, if applicable, Facility from the effect of this Agreement and the Declaration. Section 2.12 Modification and/or Early Termination of Grant. If the full amount of the Program Grant has not been disbursed on or before the date that is 5 years from the effective date of this Agreement, or such later date to which the Public Entity and the State Entity may agree in writing, then the State Entity’s obligation to fund the Program Grant shall terminate. In such event, (i) if none of the Program Grant has been disbursed by such date then the State Entity’s obligation to fund any portion of the Program Grant shall terminate and this Agreement shall terminate and no longer be of any force or effect, and (ii) if some but not all of the Program Grant has been disbursed by such date then the State Entity shall have no further obligation to provide any additional funding for the Program Grant and this Agreement shall remain in full force and effect but shall be modified and amended to reflect the amount of the Program Grant that was actually disbursed as of such date. Generic GO Bond Proceeds 16 Ver – 6/30/14 Grant Agreement for Program End Grants This Agreement shall also terminate and no longer be of any force or effect upon the Public Entity’s sale of its ownership interest in the Real Property and, if applicable, Facility in accordance with the provisions contained in Section 4.01 and transmittal of all or a portion of the proceeds of such sale to the Commissioner of MMB in compliance with the provisions contained in Section 4.02, or upon the termination of Public Entity’s ownership interest in the Real Property and, if applicable, Facility if such ownership interest is by way of an easement or under a Real Property/Facility Lease. Upon such termination the State Entity shall execute, or have executed, and deliver to the Public Entity such documents as are required to release the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, from the effect of this Agreement and the Declaration. Section 2.13 Excess Funds. If the full amount of the Program Grant and any matching funds referred to in Section 7.23 are not needed to complete the Project, then, unless language in the State Program Enabling Legislation indicates otherwise, the Program Grant shall be reduced by the amount not needed. Article III USE CONTRACTS This Article III and its contents is only needed and only applies if the Public Entity enters into an agreement with another party under which such other party will operate any portion of the Real Property, and if applicable, Facility. For all other circumstances this Article III and it s contents are not needed and should be ignored and treated as if it were left blank, and any reference to this Article III, its contents, and the term Use Contract in this Agreement shall be ignored and treated as if the references did not exist. Section 3.01 General Provisions. If the Public Entity has statutory authority to enter into a Use Contract, then it may enter into Use Contracts for various portions of the Real Property and, if applicable, Facility; provided that each and every Use Contract that the Public Entity enters into must comply with the following requirements: A. The purpose for which it was entered into must be to operate the State Program in the Real Property and, if applicable, Facility. B. It must contain a provision setting forth the statutory authority under which the Public Entity is entering into such contract, and must comply with the substantive and procedural provisions of such statute. C. It must contain a provision stating that it is being entered into in order for the Counterparty to operate the State Program and must describe such program. D. It must contain a provision that will provide for oversight by the Public Entity. Such oversight may be accomplished by way of a provision that will require the Counterparty to provide to the Public Entity: (i) an initial program evaluation report for the first fiscal year that the Counterparty will operate the State Program, (ii) program budgets for each succeeding fiscal year showing that forecast program revenues and additional Generic GO Bond Proceeds 17 Ver – 6/30/14 Grant Agreement for Program End Grants revenues available for the operation of the State Program (from all sources) by the Counterparty will equal or exceed expenses for such operation for each succeeding fiscal year, and (iii) a mechanism under which the Public Entity will annually determine that the Counterparty is using the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract to operate the State Program. E. It must allow for termination by the Public Entity in the event of a default thereunder by the Counterparty, or in the event that the State Program is terminated or changed in a manner that precludes the operation of such program in the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract. F. It must terminate upon the termination of the statutory authority under which the Public Entity is operating the State Program. G. It must require the Counterparty to pay all costs of operation and maintenance of that portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract, unless the Public Entity is authorized by law to pay such costs and agrees to pay such costs. H. If the Public Entity pays monies to a Counterparty under a Use Contract, such Use Contract must meet the requirements of Rev. Proc. 97-13, 1997-1 CB 632, so that such Use Contract does not result in “private business use” under Section 141(b) of the Code. I. It must be approved, in writing, by the Commissioner of MMB, and any Use Contract that is not approved, in writing, by the Commissioner of MMB shall be null and void and of no force or effect. J. It must contain a provision requiring that each and every party thereto shall, upon direction by the Commissioner of MMB, take such actions and furnish such documents to the Commissioner of MMB as the Commissioner of MMB determines to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal income taxation. K. It must contain a provision that prohibits the Counterparty from creating or allowing, without the prior written consent of the State Entity and the Commissioner of MMB, any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested against the Real Property or, if applicable, Facility, the Public Entity’s ownership interest in the Real Property or, if applicable, Facility, or the Counterparty’s interest in the Use Contract, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent, in writing, to any such lien or encumbrance that secures the repayment of a loan the repayment of which will not impair or burden the funds needed to operate the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract in the manner specified in Section 2.04 and for which the entire amount is used (i) to acquire additional real estate that is needed to so operate the Real Property and, if applicable, Facility in accordance with Generic GO Bond Proceeds 18 Ver – 6/30/14 Grant Agreement for Program End Grants the requirements imposed under Section 2.04 and will be included in and as part of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and/or (ii) to pay for capital improvements that are needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. L. If the amount of the Program Grant exceeds $200,000.00, then it must contain a provision requiring the Counterparty to list any vacant or new positions it may have with state workforce centers as required by Minn. Stat. § 116L.66, as it may be amended, modified or replaced from time to time, for the term of the Use Contract. M. It must contain a provision that clearly states that the Public Entity is not required to renew the Use Contract beyond the original term thereof and that the Public Entity may, at its sole option and discretion, allow the Use Contract to expire at the end of its original term and thereafter directly operate the governmental program in the Real Property and, if applicable, Facility or contract with some other entity to operate the governmental program in the Real Property and, if applicable, Facility. Section 3.02 Initial Term and Renewal. The initial term for a Use Contract may not exceed the lesser of (i) 50% of the Useful Life of the Real Property and, if applicable, Facility for the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract, or (ii) the shortest term of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility. A Use Contract may allow for renewals beyond its initial term on the conditions that (a) the term of any renewal may not exceed the initial term, (b) the Public Entity must make a determination that renewal will continue to carry out the State Program and that the Counterparty is suited and able to perform the functions contained in Use Contract that is to be renewed, (c) the Use Contract may not include any provisions that would require, either directly or indirectly, the Public Entity to either make the determination referred to in this Section or to renew the Use Contract with the Counterparty after the expiration of the initial term or any renewal term, and (d) no such renewal may occur prior to the date that is 6 months prior to the date on which the Use Contract is scheduled to terminate. Provided, however, notwithstanding anything to the contrary contained herein the Public Entity’s voluntary agreement to reimburse the Counterparty for any investment that the Counterparty provided for the acquisition or betterment of the Real Property and, if applicable, Facility that is the subject of the Use Contract if the Public Entity does not renew a Use Contract if requested by the Counterparty is not deemed to be a provision that directly or indirectly requires the Public Entity to renew such Use Contract. Section 3.03 Reimbursement of Counterparty. A Use Contract may but need not contain, at the sole option and discretion of the Public Entity, a provision that requires the Public Entity to reimburse the Counterparty for any investment that the Counterparty provided for the acquisition or betterment of the Real Property and, if applicable, Facility that is the subject of the Use Contract if the Public Entity does not renew a Use Contract if requested by the Counterparty. If agreed to by the Public Entity, such reimbursement shall be on terms and conditions agreed to by the Public Entity and the Counterparty. Generic GO Bond Proceeds 19 Ver – 6/30/14 Grant Agreement for Program End Grants Section 3.04 Receipt of Monies Under a Use Contract. The Public Entity does not anticipate the receipt of any funds under a Use Contract, provided, however, if the Public Entity does receive any monies under a Use Contract in excess of the amount the Public Entity needs and is authorized to use to pay the operating expenses of the portion of the Real Property and, if applicable, Facility that is the subject of a Use Contract, and to pay the principal, interest, redemption premiums, and other expenses on Approved Debt, then a portion of such excess monies must be paid by the Public Entity to the Commissioner of MMB. The portion of such excess monies that the Public Entity must and shall pay to the Commissioner of MMB shall be determined by the Commissioner of MMB, and absent circumstances which would indicate otherwise such portion shall be determined by multiplying such excess monies by a fraction the numerator of which is the Program Grant and the denominator of which is sum of the Program Grant and the Approved Debt. Article IV SALE Section 4.01 Sale. The Public Entity shall not sell any part of its ownership interest in the Real Property and, if applicable, Facility unless all of the following provisions have been complied with fully. A. The Public Entity determines, by official action, that such ownership interest is no longer usable or needed for the operation of the State Program, which such determination may be based on a determination that the portion of the Real Property or, if applicable, Facility to which such ownership interest applies is no longer suitable or financially feasible for such purpose. B. The sale is made as authorized by law. C. The sale is for Fair Market Value. D. The written consent of the Commissioner of MMB has been obtained. The acquisition of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility at a foreclosure sale, by acceptance of a deed-in-lieu of foreclosure, or enforcement of a security interest in personal property used in the operation thereof, by a lender that has provided monies for the acquisition of the Public Entity’s ownership interest in or betterment of the Real Property and, if applicable, Facility shall not be considered a sale for the purposes of this Agreement if after such acquisition the lender operates such portion of the Real Property and, if applicable, Facility in a manner which is not inconsistent with the requirements imposed under Section 2.04 and the lender uses its best efforts to sell such acquired interest to a third party for Fair Market Value. The lender’s ultimate sale or disposition of the acquired interest in the Real Property and, if applicable, Facility shall be deemed to be a sale for the purposes of this Agreement, and the proceeds thereof shall be disbursed in accordance with the provisions contained in Section 4.02. Generic GO Bond Proceeds 20 Ver – 6/30/14 Grant Agreement for Program End Grants The Public Entity may participate in any public auction of its ownership interest in the Real Property and, if applicable, Facility and bid thereon; provided that the Public Entity agrees that if it is the successful purchaser it will not use any part of the Real Property or, if applicable, Facility for the State Program. Section 4.02 Proceeds of a Sale. Upon the sale of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility the proceeds thereof after the deduction of all costs directly associated and incurred in conjunction with such sale and such other costs that are approved, in writing, by the Commissioner of MMB, but not including the repayment of any debt associated with the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, shall be disbursed in the following manner and order. A. The first distribution shall be to the Commissioner of MMB in an amount equal to the Outstanding Balance of the Program Grant, and if the amount of such net proceeds shall be less than the amount of the Outstanding Balance of the Program Grant then all of such net proceeds shall be distributed to the Commissioner of MMB. B. The remaining portion, after the distribution specified in Section 4.02.A, shall be distributed to (i) pay in full any outstanding Approved Debt, (ii) reimburse the Public Entity for its Ownership Value, and (iii) to pay interested public and private entities, other than any such entity that has already received the full amount of its contribution (such as the State Entity under Section 4.02.A and the holders of Approved Debt paid under this Section 4.02.B), the amount of money that such entity contributed to the Initial Acquisition and Betterment Costs and the Subsequent Betterment Costs. If such remaining portion is not sufficient to reimburse interested public and private entities for the full amount that such entities contributed to the acquisition or betterment of the Real Property and, if applicable, Facility, then the amount available shall be distributed as such entities may agree in writing, and if such entities cannot agree by an appropriately issued court order. C. The remaining portion, after the distributions specified in Sections 4.02.A and B, shall be divided and distributed to the State Entity, the Public Entity, and any other public and private entity that contributed funds to the Initial Acquisition and Betterment Costs and the Subsequent Betterment Costs, other than lenders who supplied any of such funds, in proportion to the contributions that the State Entity, the Public Entity, and such other public and private entities made to the acquisition and betterment of the Real Property and, if applicable, Facility as such amounts are part of the Ownership Value, Initial Acquisition and Betterment Costs, and Subsequent Betterment Costs. The distribution to the State Entity shall be made to the Commissioner of MMB, and the Public Entity may direct its distribution to be made to any other entity including, but not limited to, a Counterparty. All amounts to be disbursed under this Section 4.02 must be consented to, in writing, by the Commissioner of MMB, and no such disbursements shall be made without such consent. Generic GO Bond Proceeds 21 Ver – 6/30/14 Grant Agreement for Program End Grants The Public Entity shall not be required to pay or reimburse the State Entity or the Commissioner of MMB for any funds above and beyond the full net proceeds of such sale, even if such net proceeds are less than the amount of the Outstanding Balance of the Program Grant. Article V COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION AND THE COMMISSIONER’S ORDER Section 5.01 State Bond Financed Property. The Public Entity and the State Entity acknowledge and agree that the Public Entity’s ownership interest in the Real Property and, if applicable, Facility is, or when acquired by the Public Entity will be, “state bond financed property”, as such term is used in the G.O. Compliance Legislation and the Commissioner’s Order, and, therefore, the provisions contained in such statute and order apply, or will apply, to the Public Entity’s ownership interest in the Real Property and, if applicable, Facility and any Use Contracts relating thereto. Section 5.02 Preservation of Tax Exempt Status. In order to preserve the tax-exempt status of the G.O. Bonds, the Public Entity agrees as follows: A. It will not use the Real Property or, if applicable, Facility, or use or invest the Program Grant or any other sums treated as “bond proceeds” under Section 148 of the Code including “investment proceeds,” “invested sinking funds,” and “replacement proceeds,” in such a manner as to cause the G.O. Bonds to be classified as “arbitrage bonds” under Section 148 of the Code. B. It will deposit into and hold all of the Program Grant that it receives under this Agreement in a segregated non-interest bearing account until such funds are used for payments for the Project in accordance with the provisions contained herein. C. It will, upon written request, provide the Commissioner of MMB all information required to satisfy the informational requirements set forth in the Code including, but not limited to, Sections 103 and 148 thereof, with respect to the G.O. Bonds. D. It will, upon the occurrence of any act or omission by the Public Entity or any Counterparty, that could cause the interest on the G.O. Bonds to no longer be tax exempt and upon direction from the Commissioner of MMB, take such actions and furnish such documents as the Commissioner of MMB determines to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal taxation, which such action may include either: (i) compliance with proceedings intended to classify the G.O. Bonds as a “qualified bond” within the meaning of Section 141(e) of the Code, (ii) changing the nature or terms of the Use Contract so that it complies with Revenue Procedure 97-13, 1997-1 CB 632, or (iii) changing the nature of the use of the Real Property or, if applicable, Facility so that none of the net proceeds of the G.O. Bonds will be used, directly or indirectly, in an “unrelated trade or business” or for any “private business use” (within the Generic GO Bond Proceeds 22 Ver – 6/30/14 Grant Agreement for Program End Grants meaning of Sections 141(b) and 145(a) of the Code), or (iv) compliance with other Code provisions, regulations, or revenue procedures which amend or supersede the foregoing. E. It will not otherwise use any of the Program Grant, including earnings thereon, if any, or take or permit to or cause to be taken any action that would adversely affect the exemption from federal income taxation of the interest on the G.O. Bonds, nor omit to take any action necessary to maintain such tax exempt status, and if it should take, permit, omit to take, or cause to be taken, as appropriate, any such action, it shall take all lawful actions necessary to rescind or correct such actions or omissions promptly upon having knowledge thereof. Section 5.03 Changes to G.O. Compliance Legislation or the Commissioner’s Order. In the event that the G.O. Compliance Legislation or the Commissioner’s Order is amended in a manner that reduces any requirement imposed against the Public Entity, or if the Public Entity’s ownership interest in the Real Property or, if applicable, Facility is exempt from the G.O. Compliance Legislation and the Commissioner’s Order, then upon written request by the Public Entity the State Entity shall enter into and execute an amendment to this Agreement to implement herein such amendment to or exempt the Public Entity’s ownership interest in the Real Property and, if applicable, Facility from the G.O. Compliance Legislation or the Commissioner’s Order. Article VI DISBURSEMENT OF GRANT PROCEEDS Section 6.01 Disbursement of Grant. Upon compliance with all of the conditions delineated in Section 6.02, the State Entity shall disburse the Program Grant to the Public Entity in one lump sum. Under no circumstance shall the State Entity be required to disburse funds in excess of the amount requested by the Public Entity under the provisions contained in Section 6.02.A even if the amount requested is less than the amount of the Program Grant delineated in Section 1.01. If the amount of Program Grant that the State Entity disburses hereunder to the Public Entity is less than the amount of the Program Grant delineated in Section 1.01, then the State Entity and the Public Entity shall enter into and execute whatever documents the State Entity may request in order to amend or modify this Agreement to reduce the amount of the Program Grant to the amount actually disbursed. Provided, however, in accordance with the provisions contained in Section 2.11, the State Entity’s obligation to disburse any of the Program Grant shall terminate as of the date specified in such Section even if the entire Program Grant has not been disbursed by such date. The Program Grant shall only be for expenses that (i) are for those items of a capital nature for the Project, (ii) accrued no earlier than the effective date of the legislation that appropriated the funds that are used to fund the Program Grant, or (iii) have otherwise been consented to, in writing, by the State Entity and the Commissioner of MMB. Section 6.02 Conditions Precedent to Disbursement of Grant. The obligation of the State Entity to disburse the Program Grant to the Public Entity is subject to the following conditions precedent: Generic GO Bond Proceeds 23 Ver – 6/30/14 Grant Agreement for Program End Grants A. The State Entity shall have received a request for disbursement of the Program Grant specifying the amount of funds being requested, which such amount shall not exceed the amount of the Program Grant delineated in Section 1.01. B. The State Entity shall have received a duly executed Declaration that has been duly recorded in the appropriate governmental office, with all of the recording information displayed thereon. C. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that (i) the Public Entity has legal authority to and has taken all actions necessary to enter into this Agreement and the Declaration, and (ii) this Agreement and the Declaration are binding on and enforceable against the Public Entity. D. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has fully and completely paid for the Project and all other expenses that may occur in conjunction therewith. E. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity is in compliance with the matching funds requirements, if any, contained in Section 7.23 and that all of such matching funds, if any, have been expended for the Project. F. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, showing that the Public Entity possesses the ownership interest delineated in Section 2.02. G. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Real Property and, if applicable, Facility and the contemplated use thereof are permitted by and will comply with all applicable use or other restrictions and requirements imposed by applicable zoning ordinances or regulations, and, if required by law, have been duly approved by the applicable municipal or governmental authorities having jurisdiction thereover. H. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required building permits, other permits, bonds and licenses necessary for the Project have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. I. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required permits, bonds and licenses necessary for the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04 have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, Generic GO Bond Proceeds 24 Ver – 6/30/14 Grant Agreement for Program End Grants bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. J. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Project was completed in a manner that will allow the Real Property and, if applicable, Facility to be operated in the manner specified in Section 2.04, which requirement may be satisfied by a certificate of occupancy or such other equivalent document from the municipality in which the Real Property is located. K. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has the ability and a plan to fund th e operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04. L. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the insurance requirements under Section 7.01 have been satisfied. M. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, of compliance with the provisions and requirements specified in Section 7.10 and all additional applicable provisions and requirements, if any, contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. Such evidence shall include, but not be limited to, evidence that: (i) the predesign package referred to in Section 7.10.B has, if required, been reviewed by and received a favorable recommendation from the Commissioner of Administration for the State of Minnesota, (ii) the program plan and cost estimates referred to in Section 7.10.C have, if required, received a recommendation by the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee, and (iii) the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota Senate Capital Investment Committee have, if required, been notified pursuant to Section 7.10.G. N. No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. O. The Public Entity has supplied to the State Entity all other items that the State Entity may reasonably require. Article VII MISCELLANEOUS Section 7.01 Insurance. The Public Entity shall, upon acquisition of the ownership interest delineated in Section 2.02, insure the Facility, if such exists, in an amount equal to the full insurable value thereof (i) by self insuring under a program of self insurance legally adopted, maintained and adequately funded by the Public Entity, or (ii) by way of builders risk insurance and fire and extended coverage insurance with a deductible in an amount acceptable to the State Entity under which the State Entity and the Public Entity are named as loss payees. If damages Generic GO Bond Proceeds 25 Ver – 6/30/14 Grant Agreement for Program End Grants which are covered by such required insurance occur, then the Public Entity shall, at its sole option and discretion, either: (y) use or cause the insurance proceeds to be used to fully or partially repair such damage and to provide or cause to be provided whatever additional funds that may be needed to fully or partially repair such damage, or (z) sell its ownership interest in the damaged Facility and portion of the Real Property associated therewith in accordance with the provisions contained in Section 4.01. If the Public Entity elects to only partially repair such damage, then the portion of the insurance proceeds not used for such repair shall be applied in accordance with the provisions contained in Section 4.02 as if the Public Entity’s ownership interest in the Real Property and Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 4.02 upon the ultimate sale of the Public Entity’s ownership interest in the Real Property and Facility. If the Public Entity elects to sell its ownership interest in the damaged Facility and portion of the Real Property associated therewith, then such sale must occur within a reasonable time period from the date the damage occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 4.02, with the insurance proceeds being so applied within a reasonable time period from the date they are received by the Public Entity. The State Entity agrees to and will assign or pay over to the Public Entity all insurance proceeds it receives so that the Public Entity can comply with the requirements that this Section imposes thereon as to the use of such insurance proceeds. If the Public Entity elects to maintain general comprehensive liability insurance regarding the Real Property and, if applicable, Facility, then the Public Entity shall have the State Entity named as an additional named insured therein. The Public Entity may require a Counterparty to provide and maintain any or all of the insurance required under this Section; provided that the Public Entity continues to be responsible for the providing of such insurance in the event that the Counterparty fails to provide or maintain such insurance. At the written request of either the State Entity or the Commissioner of MMB, the Public Entity shall promptly furnish to the requesting entity all written notices and all paid premium receipts received by the Public Entity regarding the required insurance, or certificates of insurance evidencing the existence of such required insurance. If the Public Entity fails to provide and maintain the insurance required under this Section, then the State Entity may, at its sole option and discretion, obtain and maintain insurance of an equivalent nature, and any funds expended by the State Entity to obtain or maintain such insurance shall be due and payable on demand by the State Entity and bear interest from the date of advancement by the State Entity at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per annum based upon a 365-day year. Provided, however, nothing contained herein, including but not limited to this Section, shall require the State Entity to obtain or maintain such insurance, and the State Entity’s decision to not obtain or maintain such insurance shall not lessen the Public Entity’s duty to obtain and maintain such insurance. Generic GO Bond Proceeds 26 Ver – 6/30/14 Grant Agreement for Program End Grants Section 7.02 Condemnation. If after the Public Entity has acquired the ownership interest delineated in Section 2.02 all or any portion of the Real Property and, if applicable, Facility is condemned to an extent that the Public Entity can no longer comply with the provisions contained in Section 2.04, then the Public Entity shall, at its sole option and discretion, either: (i) use or cause the condemnation proceeds to be used to acquire an interest in additional real property needed for the Public Entity to continue to comply with the provisions contained in Section 2.04 and, if applicable, to fully or partially restore the Facility, and to provide or cause to be provided whatever additional funds that may be needed for such purposes, or (ii) sell the remaining portion of its ownership interest in the Real Property and, if applicable, Facility in accordance with the provisions contained in Section 4.01. Any condemnation proceeds which are not used to acquire an interest in additional real property or to restore, if applicable, the Facility shall be applied in accordance with the provisions contained in Section 4.02 as if the Public Entity’s ownership interest in the Real Property and, if applicable, Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 4.02 upon the ultimate sale of the Public Entity’s ownership interest in the remaining Real Property and, if applicable, Facility. If the Public Entity elects to sell its ownership interest in the portion of the Real Property and, if applicable, Facility that remains after the condemnation, then such sale must occur within a reasonable time period from the date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 4.02, with the condemnation proceeds being so applied within a reasonable time period from the date they are received by the Public Entity. As recipient of any of condemnation awards or proceeds referred to herein, the State Entity agrees to and will disclaim, assign or pay over to the Public Entity all of such condemnation awards or proceeds it receives so that the Public Entity can comply with the requirements that this Section imposes upon the Public Entity as to the use of such condemnation awards or proceeds. Section 7.03 Use, Maintenance, Repair and Alterations. The Public Entity shall (i) keep the Real Property and, if applicable, Facility, in good condition and repair, subject to reasonable and ordinary wear and tear, (ii) complete promptly and in good and workmanlike manner any building or other improvement which may be constructed on the Real Property and promptly restore in like manner any portion of the Facility, if applicable, which may be dama ged or destroyed thereon and pay when due all claims for labor performed and materials furnished therefor, (iii) comply with all laws, ordinances, regulations, requirements, covenants, conditions and restrictions now or hereafter affecting the Real Property or, if applicable, Facility, or any part thereof, or requiring any alterations or improvements thereto, (iv) keep and maintain abutting grounds, sidewalks, roads, parking and landscape areas in good and neat order and repair, (v) comply with the provisions of any Real Property/Facility Lease if the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, is a leasehold interest, (vi) comply with the provisions of any easement if its ownership interest in the Real Property and, if applicable, Facility is by way of such easement, and (vii) comply with the provisions of any condominium documents and any applicable reciprocal easement or operating agreements if the Real Property Generic GO Bond Proceeds 27 Ver – 6/30/14 Grant Agreement for Program End Grants and, if applicable, Facility, is part of a condominium regime or is subject to a reciprocal easement or use contract. The Public Entity shall not, without the written consent of the State Entity and the Commissioner of MMB, (a) permit or suffer the use of any of the Real Property or, if applicable, Facility, for any purpose other than the purposes specified in Section 2.04, (b) remove, demolish or substantially alter any of the Real Property or, if applicable, Facility, except such alterations as may be required by laws, ordinances or regulations or such other alterations as may improve such Real Property or, if applicable, Facility by increasing the value thereof or improving its ability to be used to operate the State Program thereon or therein, (c) do any act or thing which would unduly impair or depreciate the value of the Real Property or, if applicable, Facility, (d) abandon the Real Property or, if applicable, Facility, (e) commit or permit any waste or deterioration of the Real Property or, if applicable, Facility, (f) remove any fixtures or personal property from the Real Property or, if applicable, Facility, that was paid for with the proceeds of the Program Grant unless the same are immediately replaced with like property of at least equal value and utility, or (g) commit, suffer or permit any act to be done in or upon the Real Property or, if applicable, Facility, in violation of any law, ordinance or regulation. If the Public Entity fails to maintain the Real Property and, if applicable, Facility in accordance with the provisions contained in this Section, then the State Entity may perform whatever acts and expend whatever funds that are necessary to so maintain the Real Property and, if applicable, Facility and the Public Entity irrevocably authorizes and empowers the State Entity to enter upon the Real Property and, if applicable, Facility, to perform such acts as may to necessary to so maintain the Real Property and, if applicable, Facility. Any actions taken or funds expended by the State Entity hereunder shall be at its sole option and discretion, and nothing contained herein, including but not limited to this Section, shall require the State Entity to take any action, incur any expense, or expend any funds, and the State Entity shall not be responsible for or liable to the Public Entity or any other entity for any such acts that are undertaken and performed in good faith and not in a negligent manner. Any funds expended by the State Entity to perform such acts as may to necessary to so maintain the Real Property and, if applicable, Facility shall be due and payable on demand by the State Entity and bear interest from the date of advancement by the State Entity at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per annum based upon a 365 day year. Section 7.04 Records Keeping and Reporting. The Public Entity shall maintain or cause to be maintained books, records, documents and other evidence pertaining to the costs or expenses associated with the Project and operation of the Real Property and, if applicable, Facility needed to comply with the requirements contained in this Agreement, the G.O. Compliance Legislation, the Commissioner’s Order, and the State Program Enabling Legislation, and upon request shall allow or cause the entity which is maintaining such items to allow the State Entity, auditors for the State Entity, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract, all of such items. The Public Entity shall use or cause the entity which is maintaining such items to use generally accepted accounting principles in the maintenance of such items, and shall retain or cause to be retained (i) all of such items that relate to the Project for a period of 6 years from the date that the Project is fully completed and placed into operation, and (ii) all of such items that relate to the Generic GO Bond Proceeds 28 Ver – 6/30/14 Grant Agreement for Program End Grants operation of the Real Property and, if applicable, Facility for a period of 6 years from the date such operation is initiated. Section 7.05 Inspections by State Entity. Upon reasonable request by the State Entity and without interfering with the normal use of the Real Property and, if applicable, Facility, the Public Entity shall allow, and will require any entity to whom it leases, subleases, or enters into a Use Contract for any portion of the Real Property and, if applicable, Facility to allow the State Entity to inspect the Real Property and, if applicable, Facility. Section 7.06 Data Practices. The Public Entity agrees with respect to any data that it possesses regarding the Program Grant, the Project, or the operation of the Real Property and, if applicable, Facility, to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Chapter 13 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 7.07 Non-Discrimination. The Public Entity agrees to not engage in discriminatory employment practices regarding the Project, or operation or management of the Real Property and, if applicable, Facility, and it shall, with respect to such activities, fully comply with all of the provisions contained in Chapters 363A and 181 of the Minnesota Statutes that exist as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 7.08 Worker’s Compensation. The Public Entity agrees to comply with all of the provisions relating to worker’s compensation contained in Minn. Stat. §§ 176.181, subd. 2 and 176.182, as they may be amended, modified or replaced from time to time, with respect to the Project and the operation or management of the Real Property and, if applicable, Facility. Section 7.09 Antitrust Claims. The Public Entity hereby assigns to the State Entity and the Commissioner of MMB all claims it may have for overcharges as to goods or services provided with respect to the Project, and operation or management of the Real Property and, if applicable, Facility that arise under the antitrust laws of the State of Minnesota or of the United States of America. Section 7.10 Review of Plans and Cost Estimates. The Public Entity agrees to comply with all applicable provisions and requirements, if any, contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time, for the Project, and in accordance therewith the Public Entity agrees to comply with the following provisions and requirements if such provisions and requirements are applicable. A. The Public Entity shall provide all information that the State Entity may request in order for the State Entity to determine that the Project will comply with the provisions and requirements contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. Generic GO Bond Proceeds 29 Ver – 6/30/14 Grant Agreement for Program End Grants B. Prior to its proceeding with design activities for the Project the Public Entity shall prepare a predesign package and submit it to the Commissioner of Administration for the State of Minnesota for review and comment. The predesign package must be sufficient to define the purpose, scope, cost, and projected schedule for the Project, and must demonstrate that the Project has been analyzed according to appropriate space and needs standards. Any substantial changes to such predesign package must be submitted to the Commissioner of Administration for the State of Minnesota for review and comment. C. If the Project includes the construction of a new building, substantial addition to an existing building, a substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then the Public Entity shall not prepare final plans and specifications until it has prepared a program plan and cost estimates for all elements necessary to complete the Project and presented them to the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee and the chairs have made their recommendations, and it has notified the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota State Senate Capital Investment Committee. The program plan and cost estimates must note any significant changes in the work to be performed on the Project, or in its costs, which have arisen since the appropriation from the legislature for the Project was enacted or which differ from any previous predesign submittal. D. The Public Entity must notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees of any significant changes to the program plan and cost estimates referred to in Section 7.10.C. E. The program plan and cost estimates referred to in Section 7.10.C must ensure that the Project will comply with all applicable energy conservation standards contained in law, including Minn. Stat. §§ 216C.19 to 216C.20, as they may be amended, modified or replaced from time to time, and all rules adopted thereunder. F. If any of the Program Grant is to be used for the construction or remodeling of the Facility, then both the predesign package referred to in Section 7.10.B and the program plan and cost estimates referred to in Section 7.10.C must include provisions for cost- effective information technology investments that will enable the occupant of the Facility to reduce its need for office space, provide more of its services electronically, and decentralize its operations. G. If the Project does not involve the construction of a new building, substantial addition to an existing building, substantial change to the interior configuration of an existing building, or the acquisition of an interest in land, then prior to beginning work on the Project the Public Entity shall just notify the Chairs and Ranking Minority Members of the Minnesota State Senate Finance and Capital Investment Committees, and the Minnesota House of Representatives Capital Investment and Ways and Means Committees that the work to be performed is ready to begin. Generic GO Bond Proceeds 30 Ver – 6/30/14 Grant Agreement for Program End Grants H. The Project must be: (i) substantially completed in accordance with the program plan and cost estimates referred to in Section 7.10.C, (ii) completed in accordance with the time schedule contained in the program plan referred to in Section 7.10.C, and (iii) completed within the budgets contained in the cost estimates referred to in Section 7.10.C. Provided, however, the provisions and requirements contained in this Section only apply to public lands or buildings or other public improvements of a capital nature, and shall not apply to the demolition or decommissioning of state assets, hazardous material projects, utility infrastructure projects, environmental testing, parking lots, parking structures, park and ride facilities, bus rapid transit stations, light rail lines, passenger rail projects, exterior lighting, fencing, highway rest areas, truck stations, storage facilities not consisting primarily of offices or heated work areas, roads, bridges, trails, pathways, campgrounds, athletic fields, dams, floodwater retention systems, water access sites, harbors, sewer separation projects, water and wastewater facilities, port development projects for which the Commissioner of Transportation for the State of Minnesota has entered into an assistance agreement under Minn. Stat. § 457A.04, as it may be amended, modified or replaced from time to time, ice centers, local government projects with a construction cost of less than $1,500,000.00, or any other capital project with a construction cost of less than $750,000.00. Section 7.11 Prevailing Wages. The Public Entity agrees to comply with all of the applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435, as they may be amended, modified or replaced from time to time with respect to the Project and the operation of the State Program on or in the Real Property and, if applicable, Facility. By agreeing to this provision, the Public Entity is not acknowledging or agreeing that the cited provisions apply to the Project or the operation of the State Program on or in the Real Property and, if applicable, Facility. Section 7.12 Liability. The Public Entity and the State Entity agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of the State Entity and the Commissioner of MMB is governed by the provisions contained in Minn. Stat. § 3.736, as it may be amended, modified or replaced from time to time. If the Public Entity is a “municipality” as such term is used in Chapter 466 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, then the liability of the Public Entity, including but not limited to the indemnification provided under Section 7.13, is governed by the provisions contained in such Chapter 466. Section 7.13 Indemnification by the Public Entity. The Public Entity shall bear all loss, expense (including attorneys’ fees), and damage in connection with the Project and operation of the Real Property and, if applicable, Facility, and agrees to indemnify and hold harmless the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents, servants and employees from all claims, demands and judgments made or recovered against the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents, servants and employees, because of bodily injuries, including death at any time resulting therefrom, or Generic GO Bond Proceeds 31 Ver – 6/30/14 Grant Agreement for Program End Grants because of damages to property of the State Entity, the Commissioner of MMB, or the State of Minnesota, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the Project or operation of the Real Property and, if applicable, Facility, whether or not due to any act of omission or commission, including negligence of the Public Entity or any contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the State Entity, the Commissioner of MMB, or the State of Minnesota, their employees, servants or agents. The Public Entity further agrees to indemnify, save, and hold the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents and employees, harmless from all claims arising out of, resulting from, or in any manner attributable to any violation by the Public Entity, its officers, employees, or agents, or by any Counterparty, its officers, employees, or agents, of any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 7.06. The Public Entity’s liability hereunder shall not be limited to the extent of insurance carried by or provided by the Public Entity, or subject to any exclusions from coverage in any insurance policy. Section 7.14 Relationship of the Parties. Nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co- partners or a joint venture between the Public Entity, the State Entity, or the Commissioner of MMB, nor shall the Public Entity be considered or deemed to be an agent, representative, or employee of the State Entity, the Commissioner of MMB, or the State of Minnesota in the performance of this Agreement, the Project, or operation of the Real Property and, if applicable, Facility. The Public Entity represents that it has already or will secure or cause to be secured all personnel required for the performance of this Agreement and the Project, and the operation and maintenance of the Real Property and, if applicable, Facility. All personnel of the Public Entity or other persons while engaging in the performance of this Agreement, the Project, or the operation and maintenance of the Real Property and, if applicable, Facility shall not have any contractual relationship with the State Entity, the Commissioner of MMB, or the State of Minnesota, and shall not be considered employees of any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers’ Compensation Act of the State of Minnesota, claims of discrimination against the Public Entity, its officers, agents, contractors, or employees shall in no way be the responsibility of the State Entity, the Commissioner of MMB, or the State of Minnesota. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the State Entity, the Commissioner of MMB, or the State of Minnesota including, but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. Generic GO Bond Proceeds 32 Ver – 6/30/14 Grant Agreement for Program End Grants Section 7.15 Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: To the Public Entity at: «13» «13» «13» , MN «13» Attention: «13» To the State Entity at: «14» «14» «14» , MN «14» Attention: «14» To the Commissioner of MMB at: Minnesota Department of Management and Budget 400 Centennial Office Bldg. 658 Cedar St. St. Paul, MN 55155 Attention: Commissioner Section 7.16 Binding Effect and Assignment or Modification. This Agreement and the Declaration shall be binding upon and inure to the benefit of the Public Entity and the State Entity, and their respective successors and assigns. Provided, however, that neither the Public Entity nor the State Entity may assign any of its rights or obligations under this Agreement or the Declaration without the prior written consent of the other party. No change or modification of the terms or provisions of this Agreement or the Declaration shall be binding on either the Public Entity or the State Entity unless such change or modification is in writing and signed by an authorized official of the party or against which such change or modification is to be imposed. Section 7.17 Waiver. Neither the failure by the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, in any one or more instances to insist upon the complete and total observance or performance of any term or provision hereof, nor the failure of the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of the Public Entity, the State Entity, or the Commissioner of MMB, as a third Generic GO Bond Proceeds 33 Ver – 6/30/14 Grant Agreement for Program End Grants party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. Section 7.18 Entire Agreement. This Agreement, the Declaration, and the documents, if any, referred to and incorporated herein by reference embody the entire agreement between the Public Entity and the State Entity, and there are no other agreements, either oral or written, between the Public Entity and the State Entity on the subject matter hereof. Section 7.19 Choice of Law and Venue. All matters relating to the validity, construction, performance, or enforcement of this Agreement or the Declaration shall be determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota. Section 7.20 Severability. If any provision of this Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Section 7.21 Time of Essence. Time is of the essence with respect to all of the matters contained in this Agreement. Section 7.22 Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. Section 7.23 Matching Funds. The Public Entity must obtain and supply the following matching funds, if any, for the Project: (If there are no matching funds requirements then insert the word “NONE”.) «15» Any matching funds which are intended to meet the above requirements must either be in the form of (i) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used to pay for the Project. The Public Entity shall supply to the Commissioner of MMB whatever documentation the Commissioner of MMB may request to substantiate the availability and source of any matching funds, and the source and terms relating to all matching funds must be consented to, in writing, by the Commissioner of MMB. Generic GO Bond Proceeds 34 Ver – 6/30/14 Grant Agreement for Program End Grants Section 7.24 Source and Use of Funds. The Public Entity represents to the State Entity and the Commissioner of MMB that Attachment III is intended to be and is a source and use of funds statement showing the total cost of the Project and all of the funds that are available for the completion of the Project, and that the information contained in such Attachment III correctly and accurately delineates the following information. A. The total cost of the Project detailing all of the major elements that make up such total cost and how much of such total cost is attributed to each such major element. B. The source of all funds needed to complete the Project broken down among the following categories: (i) State funds including the Program Grant, identifying the source and amount of such funds. (ii) Matching funds, identifying the source and amount of such funds. (iii) Other funds supplied by the Public Entity, identifying the source and amount of such funds. (iv) Loans, identifying each such loan, the entity providing the loan, the amount of each such loan, the terms and conditions of each such loan, and all collateral pledged for repayment of each such loan. (v) Other funds, identifying the source and amount of such funds. C. Such other financial information that is needed to correctly reflect the total funds available for the completion of the Project, the source of such funds and the expected use of such funds. Previously paid project expenses that are to be reimbursed and paid from proceeds of the Program Grant may only be included as a source of funds and included in Attachment III if such items have been approved, in writing, by the Commissioner of MMB. If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the Public Entity must provide to the State Entity and the Commissioner of MMB a detailed description of such conditions and what is being done to satisfy such conditions. The Public Entity shall also supply whatever other information and documentation that the State Entity or the Commissioner of MMB may request to support or explain any of the information contained in Attachment III. The value of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility should only be shown in Attachment III if such ownership interest is being acquired and paid for with funds shown in such Attachment III, and for all other circumstances such value should be shown in the definition for Ownership Value in Section 1.01 and not included in such Attachment III. Generic GO Bond Proceeds 35 Ver – 6/30/14 Grant Agreement for Program End Grants The funds shown in Attachment III and to be supplied for the Project may, subject to any limitations contained in the State Program Enabling Legislation, be provided by either the Public Entity or a Counterparty under a Use Contract. Section 7.25 Third-Party Beneficiary. The State Program will benefit the State of Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of MMB, is and shall be a third-party beneficiary of this Agreement. Section 7.26 Public Entity Tasks. Any tasks that this Agreement imposes upon the Public Entity may be performed by such other entity as the Public Entity may select or designate, provided that the failure of such other entity to perform said tasks shall be deemed to be a failure to perform by the Public Entity. Section 7.27 State Entity and Commissioner Required Acts and Approvals. The State Entity and the Commissioner of MMB shall not (i) perform any act herein required or authorized by it in an unreasonable manner, (ii) unreasonably refuse to perform any act that it is required to perform hereunder, or (iii) unreasonably refuse to provide or withhold any approval that is required of it herein. Section 7.28 Applicability to Real Property and Facility. This Agreement applies to the Public Entity’s ownership interest in the Real Property and if a Facility exists to the Facility. The term “if applicable” appearing in conjunction with the term “Facility” is meant to indicate that this Agreement will apply to a Facility if one exists, and if no Facility exists then this Agreement will only apply to the Public Entity’s ownership interest in the Real Property. Section 7.29 E-Verification. The Public Entity agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such statute and impose a similar requirement in any Use Contract to which it is a party. Section 7.30 Jobs Reporting Requirements. Pursuant to Minn. Stat. § 16A.633, Subd. 4, the Public Entity shall collect, maintain and, upon completion of the Project, provide the information indicated in Attachment V of this Agreement, to the Commissioner of MMB. The information must include, but is not limited to, the following: the number and types of jobs created by the Project, whether the jobs are new or retained, where the jobs are located and the pay ranges of the jobs. Section 7.31 Additional Requirements. The Public Entity and the State Entity agree to comply with the following additional requirements. In the event of any conflict or inconsistency between the following additional requirements and any other provisions or requirement contained in this Agreement, the following additional requirements contained in this Section shall control. (If there are no additional requirements then insert the word “NONE”.) Generic GO Bond Proceeds 36 Ver – 6/30/14 Grant Agreement for Program End Grants American-Made Steel. Minnesota Laws 2014, Chapter 294, Article 2, Section 22, requires public entities receiving an appropriation of public money for a project in that act to ensure those facilities are built with American-made steel, to the extent practicable. The Public Entity shall comply with this requirement, and shall furnish any documentation pursuant thereto reasonably requested by the State Entity. «16» [THE REMAINING PORTION OF THIS PAGE WAS INTENTIONALLY LEFT BLANK] Generic GO Bond Proceeds 37 Ver – 6/30/14 Grant Agreement for Program End Grants IN TESTIMONY HEREOF, the Public Entity and the State Entity have executed this General Obligation Bond Proceeds Grant Agreement End Grant for the ___ ______«1»_________ Project under the ______«2»_________ Program on the day and date indicated immediately below their respective signatures. PUBLIC ENTITY: «4» , a «5» By: «17» Its: «18» Dated: __________________, _____ And: «19» Its: «20» Dated: __________________, _____ STATE ENTITY: «5» , By: «21» Its: «22» Dated: __________________, _____ Generic GO Bond Proceeds 38 Ver – 6/30/14 Grant Agreement for Program End Grants Attachment I to Grant Agreement State of Minnesota General Obligation Bond Financed DECLARATION The undersigned has the following interest in the real property located in the County of ____________, State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the “Restricted Property”): (Check the appropriate box.) a fee simple title, a lease, or an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is hereby made subject to the following restrictions and encumbrances: A. The Restricted Property is bond financed property within the meaning of Minn. Stat. § 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget, which approval must be evidenced by a written statement signed by said commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations contained in that certain [Insert title of the general obligation grant agreement]_ between _______________ and ______________, dated _________, ____. The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget, at which time it shall be released therefrom by way of a written release in recordable form signed by both the Commissioner of [Insert the name of the State Entity that provided the grant] and the Commissioner of Minnesota Management and Budget, and such written release is recorded in the real estate records relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way modified without the specific written consent of the Commissioner of Minnesota Management and Budget. (SIGNATURE BLOCK, ACKNOWLEDGMENTS, AND STATEMENT AS TO WHOM IT WAS DRAFTED BY.) Generic GO Bond Proceeds 39 Ver – 6/30/14 Grant Agreement for Program End Grants Exhibit A to Declaration LEGAL DESCRIPTION OF RESTRICTED PROPERTY Generic GO Bond Proceeds 40 Ver – 6/30/14 Grant Agreement for Program End Grants Attachment II to Grant Agreement LEGAL DESCRIPTION OF REAL PROPERTY «23» Generic GO Bond Proceeds 41 Ver – 6/30/14 Grant Agreement for Program End Grants Attachment III to Grant Agreement SOURCE AND USE OF FUNDS FOR THE PROJECT Source of Funds Use of Funds Identify Source of Funds Amount Identify Items Amount State G.O. Funds Ownership Acquisition Program Grant $_________ and Other Items Paid for with Program Grant Funds Other State Funds Purchase of Ownership $_________ _______________ $_________ Interest _______________ $_________ Other Items of a Capital _______________ $_________ Nature Subtotal $_________ ________________ $_________ ________________ $_________ Matching Funds ________________ $_________ _______________ $_________ Subtotal $_________ _______________ $_________ Subtotal $_________ Items Paid for with Non-Program Grant Funds Other Public Entity Funds ________________ $_________ _______________ $_________ ________________ $_________ _______________ $_________ ________________ $_________ Subtotal Subtotal $_________ Loans _______________ $_________ _______________ $_________ Subtotal $_________ Other Funds _______________ $_________ _______________ $_________ Subtotal $_________ - Prepaid Project Expenses _______________ $_________ _______________ $_________ Subtotal $_________ TOTAL FUNDS $_________ TOTAL PROJECT COSTS $_________ Generic GO Bond Proceeds 42 Ver – 6/30/14 Grant Agreement for Program End Grants Attachment IV to Grant Agreement GRANT APPLICATION «24» Generic GO Bond Proceeds 43 Ver – 6/30/14 Grant Agreement for Program End Grants Attachment V to Grant Agreement JOBS REPORTING (a) Pursuant to Minn. Stat. Sec. 16A.633, subd. 4, State Entity is required to report the number of jobs created or retained by the Project. To enable State Entity to comply with Minn. Stat. Sec. 16A.633, subd. 4, the Public Entity is required to report the number of jobs created or retained by the Project to State Entity as set forth below. (b) The Public Entity shall require all of its contractors to report the information below to the Public Entity. The Public Entity shall then report to State Entity. Information can be recorded by State Entity in an Excel document that can be downloaded into the report by Minnesota Management and Budget. Each report must contain the following: (1) The name of the Project. (2) The State Entity’s contract number, if applicable. (3) Reporting period. The appropriate biennium is to be selected. (4) The Agency Number. This will complete the next column with Agency Name. (5) Legal Citation for the Authorization. (6) Department ID responsible for the Project. (7) The Appropriation for the Project. (8) The Appropriation Amount. (9) Project Start Date. (10) Project Completion Date. (11) The County where the Project is located or, if it is located in more than one county, where it is primarily located. (12) Funding Source for Project. The selection will be Trunk Highway Bonds, General Obligation Bonds or General Fund. (13) Job Type. Jobs should be classified as either (i) engineering/professional, (ii) construction, or (iii) other. Manager and supervisor jobs shall be classified as category (i), (ii) or (iii) based on the nature of the work those individuals spent the majority of their time overseeing. (14) Hourly Wages. Jobs should be classified according to the hourly pay ranges below. Overhead or indirect costs or the value of pensions or other benefits should not be included in wages. (i) less than $10.00, (ii) $10.01 to $15.00, (iii) $15.01 to $20.00, (iv) $20.01 to $25.00, (v) $25.01 to $30.00, (vi) $30.01 to $35.00, (vii) $35.01 to $40.00, or (viii) more than $40.00. Generic GO Bond Proceeds 44 Ver – 6/30/14 Grant Agreement for Program End Grants (15) Jobs. a. Jobs should be classified as either (i) jobs created or (ii) jobs retained; they will not be counted as both. A “job created” is a new position created and filled, or an existing unfilled position that is filled, because of the Project. A “job retained” means a job at a specific wage level that existed prior to beginning the Project that would have been lost but for the Project. Only jobs in Minnesota should be counted. b. Jobs should be expressed in “full-time equivalents” (FTE). In calculating an FTE, the number of hours worked during the Reporting Period should be divided by 2,080 (the number of hours representing a full work schedule in a Reporting Period). Jobs should be reported regardless of when the Project or an individual’s employment began or ended. Jobs are to be calculated based on hours worked in the current Reporting Period only, so that reporting is not cumulative. c. Jobs should not be separated into full-time, part-time, temporary, seasonal, etc. Instead, all hours should be totaled and converted into FTEs as indicated above. (c) Each contractor will report its workforce and the workforce of its subcontractors active during the Reporting Period. This includes employees actively engaged in the Project who work on the jobsite, in the Project office, in the home office or telecommute from home or other alternative office location. This includes, but is not limited to, any engineering personnel, inspectors, sampling and testing technicians, and lab technicians performing work directly in support of the Project. This does not include material suppliers such as steel, culverts, guardrail and tool suppliers. Only hours that relate to time spent on the Project should be reported. (d) The Public Entity must incorporate these reporting requirements into its contracts with its contractors (in part so that contractors can add the requirements to their contracts with subcontractors and impose deadlines on reporting by subcontractors). (e) To distinguish the jobs reported by contractors that were funded by the Grant, the Public Entity must multiply the job numbers reported by each contractor in each category above by the percentage of total Project costs funded by the Grant (e.g., if the Grant was 40% of total Project costs, the Public Entity should multiply the jobs numbers given in each category by 40% to arrive at the number of jobs funded by the Grant) and it is those numbers that should be reported to State Entity. CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Resolution 2019­XX: Designate No Parking for CSAH 101 from Pioneer Trail to Flying Cloud Drive Section CONSENT AGENDA Item No: D.5. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 2014­08 PROPOSED MOTION “The City Council approves the no parking resolution on CSAH 101 from Pioneer Trail to Flying Cloud Drive.” Approval requires a Simple Majority Vote of members present. DISCUSSION The plans and specifications for this project are 95% complete.  CSAH 101 is currently a two­lane rural section roadway but is proposed to be a four­lane divided highway similar to the CSAH 101 roadway section north of Pioneer Trail.  The CSAH 101 design includes concrete curb and gutter but no additional width to accommodate on­ street parking within the corridor.  Since Federal, State and County State Aid funds will be used to pay for the project, MnDOT requires that a no parking resolution from the local community be provided.  City staff supports having the roadway designated for no parking and recommends approval of the resolution. ATTACHMENTS: Resolution CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 14, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION ESTABLISHING A NO PARKING ZONE ON HIGHWAY 101 BETWEEN PIONEER TRAIL AND FLYING CLOUD DRIVE WHEREAS, the Municipal Corporation shall hereinafter be called the “City”; and WHEREAS, the City has planned the improvement of CSAH 101 from Pioneer Trail to Flying Cloud Drive in the City of Chanhassen, Minnesota; and WHEREAS, Federal, State and County State Aid Funds will be expended on the improvements; and AND WHEREAS, this improvement does not provide adequate width for parking on both sides of the roadway and approval of the proposed construction as a County State Aid Highway project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council that a resolution approves establishing a no parking zone on CSAH 101 between Pioneer Trail and Flying Cloud Drive. Passed and adopted by the Chanhassen City Council this 14th day of October, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Resolution No. 2019­XX: Approve Contract for Building Demolition and Site Restoration Associated with CSAH 101 Project Section CONSENT AGENDA Item No: D.6. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 2014­08 PROPOSED MOTION “The City Council approves the low base bid for the CSAH 101 Building Demolition and Site Restoration project from Urban Companies in the amount of $182,000.00.” Approval requires a Simple Majority Vote of members present. DISCUSSION The TH 101 project includes the reconstruction of the existing roadway from a two­lane rural section roadway to a four­lane divided roadway with pedestrian trails.  The expansion of the roadway as well as the realignment to improve safety by eliminating sharp curves and steep grades results in multiple properties being impacted.  Specifically there are six houses that need to be completely removed. All four of the houses located on Vogelsberg Trail will be removed, as well as the houses located at 10301 Great Plains Blvd and 675 Lakota Lane.  The city purchased 675 Lakota Lane approximately five years ago in anticipation of this project and had been leasing the property back to the original owner.  The other five homes were all purchased this summer. Below is a proposed bidding and construction schedule for the project: Ad for Bid posted to QuestCDN Thursday, September 12, 2019  Plans and Specs posed to QuestCDN            Tuesday, September 17, 2019 Pre­Bid Site Visit September 24, 2019 Bid Opening  Friday, October 4, 2019 at 10:00 a.m. Award Contract Monday, October 14, 2019 Start Construction Monday, October 28, 2019 Construction Complete Friday, December 20, 2019 The city received eight (8) bids.  A copy of the bid results is attached.  The results of the bids are as follows: CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution No. 2019­XX: Approve Contract for Building Demolition and Site RestorationAssociated with CSAH 101 ProjectSectionCONSENT AGENDA Item No: D.6.Prepared By Jason Wedel, Dir. of Public Works/CityEngineer File No: Project No. 2014­08PROPOSED MOTION“The City Council approves the low base bid for the CSAH 101 Building Demolition and Site Restoration projectfrom Urban Companies in the amount of $182,000.00.”Approval requires a Simple Majority Vote of members present.DISCUSSIONThe TH 101 project includes the reconstruction of the existing roadway from a two­lane rural section roadway to afour­lane divided roadway with pedestrian trails.  The expansion of the roadway as well as the realignment to improvesafety by eliminating sharp curves and steep grades results in multiple properties being impacted.  Specifically there aresix houses that need to be completely removed.All four of the houses located on Vogelsberg Trail will be removed, as well as the houses located at 10301 GreatPlains Blvd and 675 Lakota Lane.  The city purchased 675 Lakota Lane approximately five years ago in anticipationof this project and had been leasing the property back to the original owner.  The other five homes were all purchasedthis summer.Below is a proposed bidding and construction schedule for the project:Ad for Bid posted to QuestCDN Thursday, September 12, 2019 Plans and Specs posed to QuestCDN            Tuesday, September 17, 2019Pre­Bid Site Visit September 24, 2019Bid Opening  Friday, October 4, 2019 at 10:00 a.m.Award Contract Monday, October 14, 2019Start Construction Monday, October 28, 2019Construction Complete Friday, December 20, 2019 The city received eight (8) bids.  A copy of the bid results is attached.  The results of the bids are as follows: Urban Companies $182,000.00 JM Hauling LLC $187,005.00 Frattalone Companies $194,672.40 Veit & Company $239,581.00 S. M. Hentges & Sons, Inc.$258,750.00 Lloyd's Construction $293,100.00 H & T Trucking $386,846.25 Molnau LLC $396,817.00 The engineer's estimate was $150,000. There was a unique circumstance that occurred with the bid opening.  Two addenda had been issued prior to the bid opening.  As part of the bid submittal process, bidders need to acknowledge that they received all of the addenda information and that their bids reflect that information.  The low bidder, Urban Companies, only acknowledged the first addendum on their bid proposal and not the second addendum. The second addendum was related to the bid form itself and clarified that bidders could disregard a sentence that was previously included on the form.  It was clear from the project website that Urban Companies had downloaded the second addendum but they failed to indicate their acknowledgment of it on their bid.  After reviewing the situation with the City Attorney it was determined that the failure to indicate acknowledgement of the second addendum was immaterial to the bid amount.  Therefore the bid can still be awarded to Urban Companies.     City staff recommend awarding the bid to Urban Companies in an amount of $182,000.00. ATTACHMENTS: Bid Results Urban Companies Bid Resolution BID TABULATION Owner: Project: Description: BUIDING DEMOLITION Item No Mn/DOT No. Item Description Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount 1 2021.501 MOBILIZATION LUMP SUM 1 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 2,500.00$ 2,500.00$ 15,483.57$ 15,483.57$ 1,875.00$ 1,875.00$ 11,250.00$ 11,250.00$ -$ -$ 4,000.00$ 4,000.00$ 59,523.00$ 59,523.00$ 2 2103.501 BUILDING REMOVAL A LUMP SUM 1 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 32,165.00$ 32,165.00$ 29,260.85$ 29,260.85$ 43,925.00$ 43,925.00$ 44,500.00$ 44,500.00$ 51,225.00$ 51,225.00$ 74,780.00$ 74,780.00$ 70,432.00$ 70,432.00$ 3 2103.501 BUILDING REMOVAL B LUMP SUM 1 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 19,605.00$ 19,605.00$ 17,489.80$ 17,489.80$ 17,700.00$ 17,700.00$ 20,400.00$ 20,400.00$ 33,415.00$ 33,415.00$ 27,000.00$ 27,000.00$ 25,000.00$ 25,000.00$ 4 2103.501 BUILDING REMOVAL C LUMP SUM 1 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 50,955.00$ 50,955.00$ 25,159.65$ 25,159.65$ 31,540.00$ 31,540.00$ 38,600.00$ 38,600.00$ 56,495.00$ 56,495.00$ 32,000.00$ 32,000.00$ 70,431.00$ 70,431.00$ 5 2103.501 BUILDING REMOVAL D LUMP SUM 1 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 19,605.00$ 19,605.00$ 18,592.24$ 18,592.24$ 16,700.00$ 16,700.00$ 17,900.00$ 17,900.00$ 31,595.00$ 31,595.00$ 60,220.00$ 60,220.00$ 25,000.00$ 25,000.00$ 6 2103.501 BUILDING REMOVAL E LUMP SUM 1 25,000.00$ 25,000.00$ 25,000.00$ 25,000.00$ 34,200.00$ 34,200.00$ 31,502.76$ 31,502.76$ 54,320.00$ 54,320.00$ 54,200.00$ 54,200.00$ 56,255.00$ 56,255.00$ 89,640.00$ 89,640.00$ 70,431.00$ 70,431.00$ 7 2103.501 BUILDING REMOVAL F LUMP SUM 1 25,000.00$ 25,000.00$ 57,000.00$ 57,000.00$ 27,975.00$ 27,975.00$ 57,183.53$ 57,183.53$ 73,521.00$ 73,521.00$ 71,900.00$ 71,900.00$ 64,115.00$ 64,115.00$ 99,206.25$ 99,206.25$ 76,000.00$ 76,000.00$ Bid Total:150,000.00$ 182,000.00$ 187,005.00$ 194,672.40$ 239,581.00$ 258,750.00$ 293,100.00$ 386,846.25$ 396,817.00$ URBAN COMPANIES JM HAULING LLC FRATTALONE COMPANIES VEIT & COMPANY, INC S.M. HENTGES & SONS, INC CITY OF CHANHASSEN BUILDING DEMOLITION AND SITE RESTORATION Contract Quantity ENGINEER'S ESTIMATE H & T TRUCKING MOLNAU LLCLLOYDS CONSTR. SERVICES CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 14, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CSAH 101 BUILDING DEMOLITION PROJECT 14-08 WHEREAS, pursuant to an ad for bids for the CSAH 101 Building Demolition project, eight bids were received and opened. The bids are as follows: AND WHEREAS, Urban Companies is the lowest responsible bidder with a total base bid amount of $182,000.00. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Urban Companies in the name of the City of Chanhassen for the CSAH 101 Building Demolition and Site Restoration project according to the plans and specifications therefore approved by the City Council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Passed and adopted by the Chanhassen City Council this 14th day of October, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT Bidder Total Bid 1. Urban Companies $182,000.00 2. JM Hauling LLC $187,005.00 3. Frattalone Companies $194,672.40 4. Veit & Company, Inc. $239,581.00 5. S.M. Hentges & Sons, Inc. $258,750.00 6. Lloyd’s Construction $422,183.95 7. H & T Trucking $386,846.25 8. Molnau LLC $396,817.00 CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Annette Buenger Citizen Action Request Section VISITOR PRESENTATIONS Item No: E.1. Prepared By File No:  ATTACHMENTS: Annette Buenger Citizen Action Request Form Print City Council - Citizen Action Request Form Complete this form and submit it prior to the City Council meeting date you wish to present your request. Select the date of the City Council meeting you plan to attend to make your visitor presentation.* NOTE: The City Council meets on the second and fourth Mondays of each month with the following exceptions in 2019: March 25 - Meeting CANCELLED May 28 (Tuesday meeting-Monday, May 27 is a holiday) November 12 (Tuesday meeting-Monday November 11 is a holiday) December 23 - Meeting CANCELLED Printable 2019 City Meeting Calendar 2019 City Meeting Calendar View and/or print this calendar to assist with determining when city council meetings are held in order to make your date selection above. Resident Information First Name* Annette Last Name* Buenger Address1* 520 Bighorn Drive Address2 City* Chanhassen State* MN Zip* 55317 Citizen Action Request Form - Submission #3265 Date Submitted: 10/4/2019 10/14/2019 Phone Number* 952 949-3986 Email* annettebuenger@gmail.com If no email address, enter "none." Council Action Requested* To get the home owner of 510 Bighorn Drive to finish his home and clean up the weeds, brush, and volunteer growth to bring his home up to neighborhood standards. Please enforce the city's nuisance ordinances and building ordinances. Provide a brief description of the action you are requesting from the City Council. Summary of Information* This home owner (Mas Sajady) moved into 510 Bighorn Drive on July 1, 2011 and appearance of this property has been in decline ever since. He continually starts building/remodeling projects and never finishes them resulting in unfulfilled building permits. Four years ago he had stucco applied over lapped siding, managing to get the 1st coat applied before the snow flew; never applying the color coat in the spring as promised. The house is gray and is ugly. He has a number of building code violations that are being addressed by Eric Tessman. This will be the 3rd time in the last 5 years, the city has sent warning letters regarding building code violations. What I am finding is that the city continually gives extensions and it seemed like the next follow up letter, to be sent by the city, only happened when I called in to complain or follow up on the status. Mas Sajady is well known by the personnel at city hall. Mas Sajady is known for pushing the limits, then finally complying when the city threatens litigation. He complies at the last moment resulting in the litigation being dropped. The problem is that Mas Sajady does the minimum to comply. From my perspective it is only a band-aid and nothing with the property ever gets better or improved. All of us neighbors feel like we are held captive and feel that our only option is to wait out Mas Sajady to decide to sell this property. This is really unfair to the 9 property owners who share the cul-de-sac with 510 Bighorn. The other piece is the tall weeds and grasses, volunteer trees, dead tree in the backyard, dying tree on the property line where 3/4's of the tree overhangs my house. The tree is dying because the home owner piled construction dirt on the roots. I'm concerned that the tree may fall and damage my house; then it will be my problem and cost me. This property never had tall weeds in the past. The tall weeds are a result of the homeowner clearing his backyard of trees allowing more sunshine and his lack of doing landscaping to deter weed and volunteer brush growth. The home owner only mows his lawn about once a month. The only yard maintenance that is done is what he can do buzzing around on his lawn tractor. No pruning, no weed pulling, nothing that would require hand tools. His gardens are not maintained in any fashion. His lawn is weed infested; hardly what would be called a lawn. On the backside of the property he has 2 piles of something under tarp, a jet ski trailer, a pile of construction dirt that has been there for 8 years, and a trampoline that is falling apart; it's not used anymore as the children have moved. The bridge over the creek is a hazard. Seven years ago the home owner fell 3 large soft wood trees for the bridge span. Then he used some 2x2 supports to create a level place to attach 4x8 sheets of plywood. The plywood is now warping and separating. The entire concept is dangerous. The soft wood tress will be rotting and may already be, causing this to be a dangerous situation. Behind the garage, there is no downspout. The water just drips from the gutter which has caused the backfill to the retaining wall to be washed out, which created a 3 foot crevice. I find it outrageous that the city has allowed this property to have deferred maintenance to this level that it is causing me, at the recommendation of my realtor, to drop my price by $15,000. It remains to be seen if it is going to cost me more than that. Furthermore, the Igel's, who live behind Sajady, have lost 2 offers on their $2.2M home due to the appearance of 510 Bighorn. And that does not take into consideration the buyers who would have made an offer. Mas Sajady does not live at this address anymore. For the most part his son Alex is there, but does at times, stay with his Mom in Victoria leaving the house vacant. What would it take to condemn this house? Taking all things and people into consideration, is this a good idea? I need corrective action taken ASAP as this dilapidate home is now costing me financially. It has already cost me enjoyment of my home and many hours contacting the city to report the issue and photos sent to demonstrate the problem. I implore of you, please help me and my neighbors. Provide a narrative of the request including need, costs, timetable, background, etc. What Happens Next? Immediately upon submission of this form, staff will be notified by email and will provide copies to the City Council prior to the selected meeting date. Questions? Contact Deputy City Clerk Kim Meuwissen at 952-227-1107 or by email. City Council Work Session Discussion Date mm/dd/yyyy Action City Council Meeting Date Action mm/dd/yyyy CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Approve Contract Amendment with Kimley­Horn for Engineering Services associated with the CSAH 101 Project from Pioneer Trail to Flying Cloud Drive Section OLD BUSINESS Item No: F.1. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 2014­08 PROPOSED MOTION “The City Council approves an amendment to the consulting engineering contract for design and construction services with Kimley­Horn and Associates in the amount of $118,000.” Approval requires a Simple Majority Vote of members present. DISCUSSION The Highway 101 project will expand and realign TH 101 to a four­lane urban roadway section from Pioneer Trail to Flying Cloud Drive.  The project generally consists of grading, paving, storm sewer, pedestrian bridge, pedestrian underpass, pedestrian trails, retaining walls, ponds, street lighting, bridge removal, watermain, and sanitary sewer construction. The city has taken the lead on the project and has been working with MnDOT and Carver County to complete the engineering design for the project.  The city solicited requests for proposals for final design, construction administration, and inspection services from three consulting firms.  Two firms submitted proposals and Kimley­Horn and Associates, Inc. was selected at the October 8, 2018 city council meeting.  The original contract amount was $1,757,455.00.  A previous amendment was approved in the amount of $19,500 for the environmental review work that was necessary to facilitate the building demolition associated with the project.  This total approved contract was therefore $1,776,955. During the final design it became necessary to include additional design tasks that were not originally anticipated in the scope of the project.  The additional design items include the following: An automatic anti­icing system has been included as part of the project design to address safety and environmental concerns for the portion of TH 101 that has steep grades.  This was requested by Carver County. An additional bridge was added to the pedestrian trail along Flying Cloud Drive over Bluff Creek.  This was necessary to avoid retaining walls and steep trail grades. A reforestation plan was added to address the significant amount of tree removal that will be required for the CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectApprove Contract Amendment with Kimley­Horn for Engineering Services associated with theCSAH 101 Project from Pioneer Trail to Flying Cloud DriveSectionOLD BUSINESS Item No: F.1.Prepared By Jason Wedel, Dir. of Public Works/CityEngineer File No: Project No. 2014­08PROPOSED MOTION“The City Council approves an amendment to the consulting engineering contract for design and constructionservices with Kimley­Horn and Associates in the amount of $118,000.”Approval requires a Simple Majority Vote of members present.DISCUSSIONThe Highway 101 project will expand and realign TH 101 to a four­lane urban roadway section from Pioneer Trail toFlying Cloud Drive.  The project generally consists of grading, paving, storm sewer, pedestrian bridge, pedestrianunderpass, pedestrian trails, retaining walls, ponds, street lighting, bridge removal, watermain, and sanitary sewerconstruction.The city has taken the lead on the project and has been working with MnDOT and Carver County to complete theengineering design for the project.  The city solicited requests for proposals for final design, constructionadministration, and inspection services from three consulting firms.  Two firms submitted proposals and Kimley­Hornand Associates, Inc. was selected at the October 8, 2018 city council meeting.  The original contract amount was$1,757,455.00.  A previous amendment was approved in the amount of $19,500 for the environmental review workthat was necessary to facilitate the building demolition associated with the project.  This total approved contract wastherefore $1,776,955.During the final design it became necessary to include additional design tasks that were not originally anticipated in thescope of the project.  The additional design items include the following:An automatic anti­icing system has been included as part of the project design to address safety andenvironmental concerns for the portion of TH 101 that has steep grades.  This was requested by CarverCounty.An additional bridge was added to the pedestrian trail along Flying Cloud Drive over Bluff Creek.  This wasnecessary to avoid retaining walls and steep trail grades. A reforestation plan was added to address the significant amount of tree removal that will be required for the grading of the new road alignment. City staff asked for additional analysis of the proposed trunk sanitary sewer and watermain to confirm pipe sizes as well as the design of the future lift station. County staff requested the addition of a pedestrian­activated crossing signal at the intersection of Creekwood Drive. As part of the right­of­way negotiation it was necessary to prepare multiple concepts for driveway connections and adjacent street alignments for the impacted property owners which was not included in the original scope of work. County staff requested additional traffic analysis of the connection to the existing roundabout at the intersection of TH101 and Flying Cloud Drive. The additional cost for these tasks is $118,000.  The revised total contract amount is $1,894,955. All of the additional work will be eligible for the County Turnback Funding except for the work related to the analysis of the city's sanitary sewer and watermain.  Carver County will therefore be covering $110,500 of the additional cost and the city will be responsible for $7,500.  The city's portion of the additional cost will be funded by the city's enterprise funds. ATTACHMENTS: Kimley­Horn Contract Amendment 1 INDIVIDUAL PROJECT ORDER (IPO) NUMBER 32B Describing a specific agreement between Kimley-Horn and Associates, Inc. (“Consultant”), and the City of Chanhassen (“City”) in accordance with the terms of the Agreement for Professional Services dated March 3, 2003, which is incorporated herein by reference. Identification of Project: TH 101 Improvements (CSAH 14 to CSAH 61) City Project No. 14-08 General Category of Services: Additional Final Design Services Specific Scope of Basic Services: Provide additional final design services for the reconstruction of TH 101 between CSAH 14 (Pioneer Trail) and CSAH 61 (Flying Cloud Drive) as detailed in the attached Scope of Services (Exhibit A). Additional Services if Required: None identified at this time Deliverables: Final Plans and Specifications Method of Compensation: To be billed on an hourly (cost plus) basis as detailed in the attached Estimated Costs summary (Exhibit B) Schedule: See attached Project Schedule (Exhibit C) Special Terms of Compensation: None Other Special Terms of Individual Project Order: None ACCEPTED: CITY OF CHANHASSEN KIMLEY-HORN AND ASSOCIATES, INC. BY: BY: TITLE: TITLE: DATE: DATE: 2 EXHIBIT A SCOPE OF SERVICES INDIVIDUAL PROJECT ORDER (IPO) NO. 32B TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 Kimley-Horn will provide additional final design services for the reconstruction of TH 101 from CSAH 14 to CSAH 16, City Project No. 14-08. These additional services are as directed by City and Carver County staff to address various changes in the project design as follows. TASK 1 - PROJECT MANAGEMENT No change TASK 2 - PUBLIC AND AGENCY INVOLVEMENT No change TASK 3 - GEOTECHNICAL RECOMMENDATIONS AND CONSTRUCTION TESTING/OBSERVATION No change TASK 4 - SURVEYING AND MAPPING No change TASK 5 - PUBLIC AND PRIVATE UTILITY IDENTIFICATION COORDINATION No change TASK 6 - 60% CONSTRUCTION PLANS AND CONSTRUCTION LIMITS No change TASK 7 - 90% AND 100% ROADWAY DESIGN CONSTRUCTION DOCUMENTS Additional 90% and 100% design construction document tasks have been requested by City and County staff as follows. 1. Anti-icing System Design - An automatic anti-icing system has been included as a part of the project design to address safety and environmental concerns for the portion of TH 101 down the bluff to Flying Cloud Drive. This includes the following tasks:  Initial investigation including discussions with Hennepin County and MnDOT  Discussions and coordination with Boschung America, the manufacturer of the anti-icing system components.  Two (2) meetings with County maintenance staff  Preparation of layout exhibits and plans for the anti-icing system 3  Preparation of performance specifications and details to include the anti-icing system and maintenance building in the project plans as a bid alternate. This includes 2 bid alternates, one including just the conduit systems for the future installation of the system, and one for the installation of the complete system. 2. Flying Cloud Drive Pedestrian Bridge - The trail design along Flying Cloud Drive has been revised to include a pedestrian bridge over Bluff Creek to avoid retaining walls and steep trail grades and provide greater separation from the roadway. This includes the following tasks:  Investigation of alternative trail designs along Flying Cloud Drive  Development of a preliminary layout for the pedestrian bridge crossing of Bluff Creek  Coordination of additional soil borings  Completion of hydraulic analysis for the pedestrian bridge crossing  Preparation of preliminary and final pedestrian bridge plans 3. Reforestation Plan - The project design includes significant tree removal due to grading impacts down the bluff to Flying Cloud Drive. A reforestation plan was requested for the project to address the significant tree removal. This includes the following tasks:  Coordination with the City Forester  Development of a preliminary reforestation plan and the determination of an estimated construction cost  Preparation of final reforestation plans and specifications 4. Additional City Sanitary Sewer and Watermain Services - City staff requested that we complete some additional sanitary sewer and watermain design tasks to verify the scope of the utility improvements to be included in the project plans. This includes the following tasks:  Review and analysis of the City’s existing water model to verify the scope of the proposed watermain improvements  Sanitary sewer system planning for future sanitary sewer mains along Flying Cloud Drive  Preliminary sanitary sewer lift station design to determine the scope of the lift station improvements to be included in the final plans and specifications  Final design plans and specifications for the lift station wet well 5. Creekwood Drive Pedestrian Crossing Signal - County staff requested that pedestrian crossing signal be designed for the Creekwood Drive pedestrian crossing of TH 101. This includes the following tasks:  Preparation of final plans and specifications for a pedestrian crossing signal along TH 101 at Creekwood Drive 6. Additional Property Owner Coordination – Additional property owner coordination has been needed for various elements of the project design as follows:  Link Property o Development of 3 preliminary roadway alignment options for the proposed connection to Lakota Lane o Preparation of a preliminary development plan detailing proposed grading and City utilities for future residential development 4 o Modification of the final design plans between 60% and 90% to change the alignment of the roadway connection to Lakota Lane  Myslivecek Property o Development of preliminary plans for a driveway connection to Creekwood Drive o Preparation of final plans for the driveway connection to Creekwood Drive  Halama Property o Preparation of preliminary retaining wall plans for grading impacts to the property o Completion of an analysis for alternative septic system improvements for the site through a subconsultant (Homestead Septic) 7. Flying Cloud Drive Roundabout Analysis - County staff requested that additional traffic analysis be completed to investigate alternative designs for the modification of the existing Flying Cloud Drive roundabout at new TH 101. This includes the following tasks:  Additional traffic analysis  Development of 3 concept layouts for alternative modifications to the existing roundabout TASK 8 - PERMITS No change TASK 9 - STRUCTURE DEMOLITION AND REMOVAL No change TASK 10 - RIGHT-OF-WAY ASSISTANCE (EASEMENT/RIGHT-OF-WAY EXHIBITS AND DESCRIPTIONS) No change TASK 11 - PROJECT BIDDING AND AWARD No change TASK 12 - CONSTRUCTION ADMINISTRATION No change TASK 13 - CONSTRUCTION OBSERVATION No change TASK 14 - AS-BUILTS No change 5 EXHIBIT B ESTIMATED COSTS INDIVIDUAL PROJECT ORDER (IPO) NO. 32B TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 We propose to perform the additional services included in this IPO on an hourly (cost plus) basis. The following is a summary of the estimated additional costs for the services. Work Estimated Fees Task Description and Expenses 7 90% and 100% Construction Documents  Anti-icing System Design $ 22,000  Flying Cloud Drive Pedestrian Bridge $ 46,000  Reforestation Plan $ 14,000  Additional City Sanitary Sewer and Watermain Services $ 7,500  Creekwood Drive Pedestrian Crossing Signal $ 10,000  Additional Property Owner Coordination $ 13,000  Flying Cloud Drive Roundabout Analysis $ 5,500 Total Estimated Additional Fees and Expenses this IPO $118,000 Our overall budget for the project is, therefore, changed from $1,776,955 to $1,894,955 including all labor and reimbursable expenses. 6 EXHIBIT C SCHEDULE INDIVIDUAL PROJECT ORDER (IPO) NO. 32B TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 No changes are proposed to the project schedule as a part of this IPO. CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Resolution No. 2019­XX: Approve Plans and Specifications and Authorize Advertisement for Bids for CSAH 101 from Pioneer Trail to Flying Cloud Drive Section OLD BUSINESS Item No: F.2. Prepared By Jason Wedel, Dir. of Public Works/City Engineer File No: Project No. 2014­08 PROPOSED MOTION “The City Council approves plans and specifications and authorizes advertisement of bids for the CSAH 101 project from Pioneer Trail to Flying Cloud Drive.” Approval requires a Simple Majority Vote of members present. BACKGROUND On October 8, 2018, the City Council approved a contract with Kimley Horn for the engineering design services for the project as well as a Joint Powers Agreement with Carver County. On May 13, 2019, the City Council authorized the submittal of offers for the purchase of right­of­way. On September 9, 2019, the City Council approved the wetland replacement plan for the project. This segment of TH 101 is proposed to be reconstructed to a four­lane divided design with pedestrian trails on both sides from Pioneer Trail south to Creekwood Drive and on east side only from Creekwood Drive to Flying Cloud Drive.  The primary goals of the project are as follows: Improve safety for people along the existing TH 101 corridor: Reduce crashes to the extent possible. Add turn lanes to provide safe turning movements at intersections. Improve sight distances by reducing sharp curves and steep grades near intersections. Improve capacity and connectivity along the TH 101 corridor: Accommodate regional and local transportation needs of anticipated population and employment growth in the TH 101 corridor by increasing traffic capacity. There are two bio­filtration basins that will be constructed to treat stormwater runoff from this section of TH 101.  A pedestrian bridge will be constructed over TH 101 at the Minnesota River Bluffs Regional Trail crossing as well as a CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution No. 2019­XX: Approve Plans and Specifications and Authorize Advertisement forBids for CSAH 101 from Pioneer Trail to Flying Cloud DriveSectionOLD BUSINESS Item No: F.2.Prepared By Jason Wedel, Dir. of Public Works/CityEngineer File No: Project No. 2014­08PROPOSED MOTION“The City Council approves plans and specifications and authorizes advertisement of bids for the CSAH 101 projectfrom Pioneer Trail to Flying Cloud Drive.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn October 8, 2018, the City Council approved a contract with Kimley Horn for the engineering design services forthe project as well as a Joint Powers Agreement with Carver County.On May 13, 2019, the City Council authorized the submittal of offers for the purchase of right­of­way.On September 9, 2019, the City Council approved the wetland replacement plan for the project.This segment of TH 101 is proposed to be reconstructed to a four­lane divided design with pedestrian trails on bothsides from Pioneer Trail south to Creekwood Drive and on east side only from Creekwood Drive to Flying CloudDrive.  The primary goals of the project are as follows:Improve safety for people along the existing TH 101 corridor:Reduce crashes to the extent possible.Add turn lanes to provide safe turning movements at intersections.Improve sight distances by reducing sharp curves and steep grades near intersections.Improve capacity and connectivity along the TH 101 corridor:Accommodate regional and local transportation needs of anticipated population and employment growth in theTH 101 corridor by increasing traffic capacity. There are two bio­filtration basins that will be constructed to treat stormwater runoff from this section of TH 101.  A pedestrian bridge will be constructed over TH 101 at the Minnesota River Bluffs Regional Trail crossing as well as a pedestrian underpass for the trail crossing at the intersection with Flying Cloud Drive.  New trunk watermain and sanitary sewer will be constructed along this segment of TH 101 to plan for future growth in the area.  In the future, a sanitary sewer lift station will need to be installed at the south end of the project near Flying Cloud Drive along with the corresponding forcemain to pump the sewer back up the bluff to a future gravity sewer connection that will extend through the Bluff Creek Golf Course.  The sanitary lift station wet well will be installed now as part of this project due to the excavations that will already be occurring in the area making it cost effective to do it now.  The remaining portion of the lift station including the pumps and controls will be installed in the future.  The project is being completed in cooperation with MnDOT and Carver County since TH 101 is currently under MnDOT jurisdiction and the roadway will be turned back to Carver County upon the completion of the proposed improvements. The project requires the complete acquisition of several single­family homes as well as permanent right­of­way from a number of other properties located within the project corridor.  In total there are 33 impacted properties.  Not all properties have been acquired to date.  The appraisal work is done and offers are currently being presented.  City staff and the consultant team are continuing to work through various design and right­of­way acquisition issues for the project.  This includes numerous meetings with individual property owners. The total estimated project cost is $31,720,000.  This cost includes design, right­of­way acquisition and construction.  The funding for the project is as follows: State GO Bonds (LRIP/State Aid)$9,000,000 State Funds (Local Funds)$8,000,000 Flex Highway Account (State Aid)$11,420,000 City of Chanhassen $2,000,000 Carver County $1,300,000 Total $31,720,000 The City of Chanhassen cost is associated with the trunk sanitary sewer and watermain construction.  Funding will come from the City's enterprise funds and is included in the Capital Improvement plan as well as the recent utility rate study. PROPOSED SCHEDULE The current schedule for the project is as follows: Approve Plans & Specifications October 14, 2019 MnDOT Plan Review October/November 2019 Bidding November 19 ­ December 13, 2019 Construction April 2020 ­ October 2021 ATTACHMENTS: Resolution CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 14, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING AD FOR BIDS FOR THE TH 101 (PIONEER TRAIL TO FLYING CLOUD DRIVE) IMPROVEMENT PRJECT NO. 14-08 WHEREAS, the City Engineer’s project consultant has prepared plans and specifications for the TH 101 (Pioneer Trail to Flying Cloud Drive) Improvement Project and has presented such plans and specifications to the Council for approval. NOW THEREFORE, BE IT RESOLVED that the Chanhassen City Council: 1. Such plans and specifications, a copy of which can be reviewed at the office of the City Engineer, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and QuestCDN, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The ad shall be published at least three times, shall specify the work to be done, shall state that bids will be opened and that the responsibility of the bidders will be considered by the Council at a future City Council meeting, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given the opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the clerk and accompanied by a bid security payable to the clerk for 5% of the amount of such bid. Passed and adopted by the Chanhassen City Council this 14th day of October, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Approval of On­Sale Beer & Wine License for Jimmie's Old Southern BBQ Smokehouse, 530 West 79th Street, Suite 100 Section PUBLIC HEARINGS Item No: G.1. Prepared By Kim Meuwissen, Office Manager File No: LIQ JIMMIES PROPOSED MOTION “The City Council approves the request for an on­sale beer and wine license from Jimmie's Old Southern BBQ Smokehouse LLC, dba Jimmie's Old Southern BBQ Smokehouse, contingent upon receipt of liquor liability insurance and all other necessary paperwork associated with the application.” Approval requires a Simple Majority Vote of members present. SUMMARY This office has received a request for an on­sale beer and wine license from Jimmie's Old Southern BBQ Smokehouse LLC, dba Jimmie's Old Southern BBQ Smokehouse. This will be a new fast casual restaurant that will occupy approximately 2,814 square feet in the West 79th Street Center located at 530 West 79th Street, Suite 100 (former Cheers off­sale liquor location).  The company website advertises the restaurant as a quick­serve neighborhood BBQ joint with fresh meats hickory smoked daily on site and cut fresh to order.  The menu includes sauces and sides made from scratch and served fresh.  The restaurant will seat approximately 60 guests and is anticipated to open in December, 2019. BACKGROUND Law Enforcement conducted a background investigation, including criminal history, driving records, outstanding warrants, financial, and references on the three officers and the operating manager listed below.  No negative comments were found. Claire Terrones, CEO David Anderson, Chairman Milo Arkema, CFO Elliot McMahon, Operating Manager A public hearing notice was published in the Chanhassen Villager on October 3, 2019 and sent to all property owners within 500 feet of the site (see attached affidavit of mailing). As of the date of this writing, staff has not received any comments from the public. RECOMMENDATION CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectApproval of On­Sale Beer & Wine License for Jimmie's Old Southern BBQ Smokehouse, 530West 79th Street, Suite 100SectionPUBLIC HEARINGS Item No: G.1.Prepared By Kim Meuwissen, Office Manager File No: LIQ JIMMIESPROPOSED MOTION“The City Council approves the request for an on­sale beer and wine license from Jimmie's Old Southern BBQSmokehouse LLC, dba Jimmie's Old Southern BBQ Smokehouse, contingent upon receipt of liquor liabilityinsurance and all other necessary paperwork associated with the application.”Approval requires a Simple Majority Vote of members present.SUMMARYThis office has received a request for an on­sale beer and wine license from Jimmie's Old Southern BBQ SmokehouseLLC, dba Jimmie's Old Southern BBQ Smokehouse. This will be a new fast casual restaurant that will occupyapproximately 2,814 square feet in the West 79th Street Center located at 530 West 79th Street, Suite 100 (formerCheers off­sale liquor location).  The company website advertises the restaurant as a quick­serve neighborhood BBQjoint with fresh meats hickory smoked daily on site and cut fresh to order.  The menu includes sauces and sides madefrom scratch and served fresh.  The restaurant will seat approximately 60 guests and is anticipated to open inDecember, 2019.BACKGROUNDLaw Enforcement conducted a background investigation, including criminal history, driving records, outstandingwarrants, financial, and references on the three officers and the operating manager listed below.  No negativecomments were found.Claire Terrones, CEODavid Anderson, ChairmanMilo Arkema, CFOElliot McMahon, Operating ManagerA public hearing notice was published in the Chanhassen Villager on October 3, 2019 and sent to all property ownerswithin 500 feet of the site (see attached affidavit of mailing). As of the date of this writing, staff has not received anycomments from the public. RECOMMENDATION Staff recommends that the City Council approve the request for an on­sale beer and wine license from Jimmie's Old Southern BBQ Smokehouse, LLC dba Jimmie's Old Southern BBQ Smokehouse, contingent upon submittal of personal history information of a new operating manager and supplying liquor liability insurance and all other necessary paperwork associated with the application.  Approval of this license requires a simple majority vote of the council. ATTACHMENTS: Property Information Card Floor Plan Public Hearing Notice Affidavit of Mailing of Public Hearing Notice Property Card Taxpayer Information Property Address Parcel Information Building Information Miscellaneous Information Assessor Information Ta xp ayer N ame79TH STREET CENTER PARTNERSHIP LLP Mailin g Address PO BOX 580 CHANHASSEN, MN 55317-0580 Parcel ID Number 25275 0020 Address 540 79TH ST W City CHANHASSEN, MN 55317 Uses Comme rcial GIS Acre sDeeded AcresPlatLotBlock 0.9 1 FRO NTIER D EVELO PMENT PAR K004001Tax Description Bu ilding Style Year Built Garag e Ab ove G radeFinished Sq Ft Be drooms Scho ol District Watershed District Homestead Green Acre s Ag Preserve0112WS 0 64 RIL EY PURG BLU FF N N N Estimated Market Value Land Bu ilding To tal 2018 Value s(Paya ble 2019 )2019 Value s(Paya ble 2020 )Last Sale Date of Sale Sa le Va lue $587,500 .00 $1,013,100.00 $1,600,600.00 $616,900 .00 $1,093,100.00 $1,710,000.00 7/1 /19 95 $500.00 The data provided herewith is for reference purposes only. This data is not suitable for legal, engineering, surveying or other similar purposes. Carver County does not guarantee the accuracy of theinformation contained herein. This data is furnished on an ‘as is’ basis and Carver County makes no representations or warranties, either expressed or implied, for the merchantability or fitness of theinformation provided for any purpose. This disclaimer is provided pursuant to Minnesota Statutes §466.03 and the user of the dataprovided herein acknowledges that Carver County shall not be liable for any damages, and by using this data in any way expressly waives all claims, and agrees to defend, indemnify, and holdharmless Carver County, its officials, officers, agents, employees, etc. from any and all claims brought by anyone who uses the information provided for herein, its employees or agents, orthird parties which arise out of user's access. By acceptance of this data, the user agrees not to transmit this data or provide access to it or any part of it to another party unless the user includeswith the data a copy of this disclaimer. Thursday, September 19, 2019 Carver Co unty, MN Net Acre s I; iIII1" iI Il l Pill I i i B F - - I P L_ Ill 51 2 I 11 11 11 1 BIB 1111111 ei 4 c 1 11 © 1 1 I __ I 11 - - aim I--? Ep, i 11 1 I DI11 I : D111 IID I L. m , ID,. El III I m O o1 aj: zi lb I I = iii z e- e e 01 o ® - ',, iii x J 8 8--- Er _:= 411 e.,, ,>,<_:, 7. e-_ c. rk gg s S- 11. , 1 B - 9 0 0 8. 1 8.. 1 8 . 8 0 r a. aa,. assssasas- asssaaxas_ asse ss: sasaastn4s snsassn+ taYano a.._,......»_•> s•..---_- tv-; gq N 9 3§ 3 ' 4 iiiF Q 1 F E ¢ 4n Q fi ¢ Q E• E! get f0 rig iliiiiiiiiii Iili . qi llioiiiii- ilk tli - 111 l ' 9, b A I k 1. 1 ggr k 1 1 i € 1i . i ki. ! a IP =, 9' $ g m 41 Ila i 2 1; t Si 341 1 # I i g` 1 m I i 1 ii m a illw M 1 E 1 1 OLD SOUTHERN BBQ III2 i m , ill! dila iL CA 111 — 1 141 Ni i= Ji-' ZII z S As' 111¢ IliMmil, n( El PRELIMINARY EQUIPMENT PLAN n CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON-SALE BEER & WINE LICENSE JIMMIE’S OLD SOUTHERN BBQ SMOKEHOUSE, LLC DBA JIMMIE’S OLD SOUTHERN BBQ SMOKEHOUSE 530 WEST 79TH STREET, SUITE 100 NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, October 14, 2019 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an on-sale beer and wine liquor license to Jimmie’s Old Southern BBQ Smokehouse, LLC, dba Jimmie’s Old Southern BBQ Smokehouse located at 530 West 79th Street, Suite 100. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-227-1107. Todd Gerhardt City Manager (Published in the Chanhassen Villager on October 3, 2019) CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Resolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: Accept Feasibility Report; Call Public Hearing Section PUBLIC HEARINGS Item No: G.2. Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02 PROPOSED MOTION “The City Council accepts the feasibility report for the Minnewashta Parkway Rehabilitation Project No. 20­02 and calls for the public hearing to be held on October 28, 2019.” Approval requires a Simple Majority Vote of members present. BACKGROUND On October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) for consultant services for the project. On November 8, 2018, the Engineering Department received three proposals from consultants for professional services for the Minnewashta Parkway project. On January 14, 2019, the City Council approved a consultant contract with Kimley­Horn and Associates and authorized preparation of a feasibility study for the project. DISCUSSION Minnewashta Parkway is a collector street located on the west side of Lake Minnewashta between Highway 5 and Highway 7.  The roadway and utilities are in need of rehabilitation.  The City's 2019 Capital Improvement Plan planned for the rehabilitation of Minnewashta Parkway in 2020.  The original project limits on the north end extended from the south side of the intersection with State Trunk Highway 7 to the City limits on the south end near the intersection of Hawthorne Circle.  Hawthorne Circle south to State Trunk Highway 5 was thought at the time to be the jurisdiction of the City of Victoria.  The plan was to collaborate with the City of Victoria to rehabilitate this section of roadway to facilitate a continuous improvement project from Highway 7 to Highway 5. During the preliminary project design process, staff researched and identified that the City of Chanhassen owns right­ of­way within Victoria for Minnewashta Parkway.  In 1992, at the request of the Cities of Chanhassen and Victoria, the Municipal Board of the State of Minnesota concluded the right­of­way for Minnewashta Parkway between Hawthorne Circle and State Trunk Highway 5 would be ceded from the City of Victoria to the City of Chanhassen.  This allowed Minnewashta Parkway to be eligible for State­Aid funding and Chanhassen subsequently adding the length of Minnewashta Parkway to their MSA road segments. CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: AcceptFeasibility Report; Call Public HearingSectionPUBLIC HEARINGS Item No: G.2.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02PROPOSED MOTION“The City Council accepts the feasibility report for the Minnewashta Parkway Rehabilitation Project No. 20­02 andcalls for the public hearing to be held on October 28, 2019.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project.On November 8, 2018, the Engineering Department received three proposals from consultants for professionalservices for the Minnewashta Parkway project.On January 14, 2019, the City Council approved a consultant contract with Kimley­Horn and Associates andauthorized preparation of a feasibility study for the project.DISCUSSIONMinnewashta Parkway is a collector street located on the west side of Lake Minnewashta between Highway 5 andHighway 7.  The roadway and utilities are in need of rehabilitation.  The City's 2019 Capital Improvement Planplanned for the rehabilitation of Minnewashta Parkway in 2020.  The original project limits on the north end extendedfrom the south side of the intersection with State Trunk Highway 7 to the City limits on the south end near theintersection of Hawthorne Circle.  Hawthorne Circle south to State Trunk Highway 5 was thought at the time to be thejurisdiction of the City of Victoria.  The plan was to collaborate with the City of Victoria to rehabilitate this section ofroadway to facilitate a continuous improvement project from Highway 7 to Highway 5.During the preliminary project design process, staff researched and identified that the City of Chanhassen owns right­of­way within Victoria for Minnewashta Parkway.  In 1992, at the request of the Cities of Chanhassen and Victoria,the Municipal Board of the State of Minnesota concluded the right­of­way for Minnewashta Parkway betweenHawthorne Circle and State Trunk Highway 5 would be ceded from the City of Victoria to the City of Chanhassen.  This allowed Minnewashta Parkway to be eligible for State­Aid funding and Chanhassen subsequently adding the length of Minnewashta Parkway to their MSA road segments. Due to this finding, the project limits were revised to include the section of Minnewashta Parkway between Hawthorne Circle and 77th Street West.  The section of Minnewashta Parkway between 77th Street West and the right­of­way for Highway 5 is not in need of rehabilitation.  In addition, sanitary sewer and water utilities are not under the majority of section of roadway. Staff utilized the city's Pavement Management Program and site investigations to determine the original project limits as shown in Figure 1.  The project included a 1.35­mile long urbanized street corridor.  The existing road section was originally constructed in 1990.  The revised project limits will add approximately 850­feet of street and utilities to the rehabilitation project. Figure 1: Project Area Map As Minnewashta Parkway is designated as a Municipal State Aid (MSA) route ­ the city will utilize State Aid funding in addition to special assessments to finance the street improvements.  The special assessments will be to benefiting properties as defined by the City's Assessment Practice.  Utility funds collected by the City will be used for funding the utility improvements. During the preliminary engineering it was determined the rehabilitation of the watermain and the two sanitary forcemains dictated the surfacing rehabilitation technique change from a mill and overlay to a full­depth reclamation.  The most effective trenchless utility rehabilitation method was identified in the feasibility report to be pipe bursting.  This installation technique will require excavations at bend locations, services, hydrants, and boring pits every 300­400 feet depending on conditions encountered and the contractor.  The overall amount of excavations and associated curb removals affect the feasibility of a mill and overlay project and make a full­depth reclamation project more effective. The current pavement overall condition index (OCI) is 63 which is within the range where overlays should be considered.  The road is heavily patched and would score a lower OCI if the road was not constantly patched.  Staff has received many complaints about the surface condition of Minnewashta Parkway.  The preliminary geotechnical information indicated the surfacing improvements for the street section could be accomplished via a mill and overlay in areas that did not require significant excavation for utility improvements.  The original intent was to replace only the cast iron watermain per City policy and to minimize the amount of excavations.  The break history in the utilities identified problems mostly in the ductile iron sections.  Hence, it was determined the entire length of the watermain and the two forcemains needed to be replaced to avoid future breaks under the new pavement.  The selection of an appropriate trenchless installation method allows the project to use a full­depth reclamation method in lieu of making it a full reconstruction project.  CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: AcceptFeasibility Report; Call Public HearingSectionPUBLIC HEARINGS Item No: G.2.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02PROPOSED MOTION“The City Council accepts the feasibility report for the Minnewashta Parkway Rehabilitation Project No. 20­02 andcalls for the public hearing to be held on October 28, 2019.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project.On November 8, 2018, the Engineering Department received three proposals from consultants for professionalservices for the Minnewashta Parkway project.On January 14, 2019, the City Council approved a consultant contract with Kimley­Horn and Associates andauthorized preparation of a feasibility study for the project.DISCUSSIONMinnewashta Parkway is a collector street located on the west side of Lake Minnewashta between Highway 5 andHighway 7.  The roadway and utilities are in need of rehabilitation.  The City's 2019 Capital Improvement Planplanned for the rehabilitation of Minnewashta Parkway in 2020.  The original project limits on the north end extendedfrom the south side of the intersection with State Trunk Highway 7 to the City limits on the south end near theintersection of Hawthorne Circle.  Hawthorne Circle south to State Trunk Highway 5 was thought at the time to be thejurisdiction of the City of Victoria.  The plan was to collaborate with the City of Victoria to rehabilitate this section ofroadway to facilitate a continuous improvement project from Highway 7 to Highway 5.During the preliminary project design process, staff researched and identified that the City of Chanhassen owns right­of­way within Victoria for Minnewashta Parkway.  In 1992, at the request of the Cities of Chanhassen and Victoria,the Municipal Board of the State of Minnesota concluded the right­of­way for Minnewashta Parkway betweenHawthorne Circle and State Trunk Highway 5 would be ceded from the City of Victoria to the City of Chanhassen. This allowed Minnewashta Parkway to be eligible for State­Aid funding and Chanhassen subsequently adding thelength of Minnewashta Parkway to their MSA road segments.Due to this finding, the project limits were revised to include the section of Minnewashta Parkway between HawthorneCircle and 77th Street West.  The section of Minnewashta Parkway between 77th Street West and the right­of­wayfor Highway 5 is not in need of rehabilitation.  In addition, sanitary sewer and water utilities are not under the majorityof section of roadway.Staff utilized the city's Pavement Management Program and site investigations to determine the original project limits asshown in Figure 1.  The project included a 1.35­mile long urbanized street corridor.  The existing road section wasoriginally constructed in 1990.  The revised project limits will add approximately 850­feet of street and utilities to therehabilitation project.Figure 1: Project Area MapAs Minnewashta Parkway is designated as a Municipal State Aid (MSA) route ­ the city will utilize State Aid fundingin addition to special assessments to finance the street improvements.  The special assessments will be to benefitingproperties as defined by the City's Assessment Practice.  Utility funds collected by the City will be used for funding theutility improvements.During the preliminary engineering it was determined the rehabilitation of the watermain and the two sanitaryforcemains dictated the surfacing rehabilitation technique change from a mill and overlay to a full­depth reclamation. The most effective trenchless utility rehabilitation method was identified in the feasibility report to be pipe bursting. This installation technique will require excavations at bend locations, services, hydrants, and boring pits every 300­400feet depending on conditions encountered and the contractor.  The overall amount of excavations and associated curbremovals affect the feasibility of a mill and overlay project and make a full­depth reclamation project more effective.The current pavement overall condition index (OCI) is 63 which is within the range where overlays should beconsidered.  The road is heavily patched and would score a lower OCI if the road was not constantly patched.  Staffhas received many complaints about the surface condition of Minnewashta Parkway.  The preliminary geotechnicalinformation indicated the surfacing improvements for the street section could be accomplished via a mill and overlay inareas that did not require significant excavation for utility improvements.  The original intent was to replace only thecast iron watermain per City policy and to minimize the amount of excavations.  The break history in the utilitiesidentified problems mostly in the ductile iron sections.  Hence, it was determined the entire length of the watermain andthe two forcemains needed to be replaced to avoid future breaks under the new pavement.  The selection of anappropriate trenchless installation method allows the project to use a full­depth reclamation method in lieu of making it a full reconstruction project.  UTILITIES Watermain: The existing main is 12­inch cast iron and ductile iron pipe of early 1970's vintage.  The city's policy is to replace existing cast iron watermain when a street project occurs due to past history, existing soil conditions, and the attributes associated with the material.   The existing watermain has had 10 breaks associated with it since 2001.  The break locations are identified in Figure 2 below.  The most recent break was recently repaired in December 2018 and the location is not indicated on the map.   Figure 2: Water Main Break Map (since 2001) The location of the cast iron pipe within the project limits is within the northern half of the street length.  The majority of the breaks are in the southern half of the street length that is ductile iron pipe.  The consultant and the City agreed the entire watermain needed to be replaced as part of the project.  This was determined due to the break analysis, soil conditions, age of the pipe, and the opportunity for replacement due to the need for a project.  It would likely be another 20 to 30 years before another replacement opportunity would be available. Sanitary Sewer: The existing sanitary sewer consists of 8­inch and 10­inch PVC pipe. The city has had all of the sanitary mains televised within the last 10 years. The remaining pipe sections that had not been recently televised were completed in 2018. The consultant reviewed and analyzed the sewer video and reports to determine the necessary repairs. Several sections of CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: AcceptFeasibility Report; Call Public HearingSectionPUBLIC HEARINGS Item No: G.2.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02PROPOSED MOTION“The City Council accepts the feasibility report for the Minnewashta Parkway Rehabilitation Project No. 20­02 andcalls for the public hearing to be held on October 28, 2019.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project.On November 8, 2018, the Engineering Department received three proposals from consultants for professionalservices for the Minnewashta Parkway project.On January 14, 2019, the City Council approved a consultant contract with Kimley­Horn and Associates andauthorized preparation of a feasibility study for the project.DISCUSSIONMinnewashta Parkway is a collector street located on the west side of Lake Minnewashta between Highway 5 andHighway 7.  The roadway and utilities are in need of rehabilitation.  The City's 2019 Capital Improvement Planplanned for the rehabilitation of Minnewashta Parkway in 2020.  The original project limits on the north end extendedfrom the south side of the intersection with State Trunk Highway 7 to the City limits on the south end near theintersection of Hawthorne Circle.  Hawthorne Circle south to State Trunk Highway 5 was thought at the time to be thejurisdiction of the City of Victoria.  The plan was to collaborate with the City of Victoria to rehabilitate this section ofroadway to facilitate a continuous improvement project from Highway 7 to Highway 5.During the preliminary project design process, staff researched and identified that the City of Chanhassen owns right­of­way within Victoria for Minnewashta Parkway.  In 1992, at the request of the Cities of Chanhassen and Victoria,the Municipal Board of the State of Minnesota concluded the right­of­way for Minnewashta Parkway betweenHawthorne Circle and State Trunk Highway 5 would be ceded from the City of Victoria to the City of Chanhassen. This allowed Minnewashta Parkway to be eligible for State­Aid funding and Chanhassen subsequently adding thelength of Minnewashta Parkway to their MSA road segments.Due to this finding, the project limits were revised to include the section of Minnewashta Parkway between HawthorneCircle and 77th Street West.  The section of Minnewashta Parkway between 77th Street West and the right­of­wayfor Highway 5 is not in need of rehabilitation.  In addition, sanitary sewer and water utilities are not under the majorityof section of roadway.Staff utilized the city's Pavement Management Program and site investigations to determine the original project limits asshown in Figure 1.  The project included a 1.35­mile long urbanized street corridor.  The existing road section wasoriginally constructed in 1990.  The revised project limits will add approximately 850­feet of street and utilities to therehabilitation project.Figure 1: Project Area MapAs Minnewashta Parkway is designated as a Municipal State Aid (MSA) route ­ the city will utilize State Aid fundingin addition to special assessments to finance the street improvements.  The special assessments will be to benefitingproperties as defined by the City's Assessment Practice.  Utility funds collected by the City will be used for funding theutility improvements.During the preliminary engineering it was determined the rehabilitation of the watermain and the two sanitaryforcemains dictated the surfacing rehabilitation technique change from a mill and overlay to a full­depth reclamation. The most effective trenchless utility rehabilitation method was identified in the feasibility report to be pipe bursting. This installation technique will require excavations at bend locations, services, hydrants, and boring pits every 300­400feet depending on conditions encountered and the contractor.  The overall amount of excavations and associated curbremovals affect the feasibility of a mill and overlay project and make a full­depth reclamation project more effective.The current pavement overall condition index (OCI) is 63 which is within the range where overlays should beconsidered.  The road is heavily patched and would score a lower OCI if the road was not constantly patched.  Staffhas received many complaints about the surface condition of Minnewashta Parkway.  The preliminary geotechnicalinformation indicated the surfacing improvements for the street section could be accomplished via a mill and overlay inareas that did not require significant excavation for utility improvements.  The original intent was to replace only thecast iron watermain per City policy and to minimize the amount of excavations.  The break history in the utilitiesidentified problems mostly in the ductile iron sections.  Hence, it was determined the entire length of the watermain andthe two forcemains needed to be replaced to avoid future breaks under the new pavement.  The selection of anappropriate trenchless installation method allows the project to use a full­depth reclamation method in lieu of making ita full reconstruction project. UTILITIESWatermain:The existing main is 12­inch cast iron and ductile iron pipe of early 1970's vintage.  The city's policy is to replace existingcast iron watermain when a street project occurs due to past history, existing soil conditions, and the attributes associatedwith the material.  The existing watermain has had 10 breaks associated with it since 2001.  The break locations are identified in Figure 2below.  The most recent break was recently repaired in December 2018 and the location is not indicated on the map.  Figure 2: Water Main Break Map (since 2001)The location of the cast iron pipe within the project limits is within the northern half of the street length.  The majority ofthe breaks are in the southern half of the street length that is ductile iron pipe.  The consultant and the City agreed theentire watermain needed to be replaced as part of the project.  This was determined due to the break analysis, soilconditions, age of the pipe, and the opportunity for replacement due to the need for a project.  It would likely beanother 20 to 30 years before another replacement opportunity would be available.Sanitary Sewer:The existing sanitary sewer consists of 8­inch and 10­inch PVC pipe. The city has had all of the sanitary mains televised within the last 10 years. The remaining pipe sections that had not been recently televised were completed in 2018. The consultant reviewed and analyzed the sewer video and reports to determine the necessary repairs. Several sections of gravity main will be lined as part of the project.  Inflow and infiltration barriers will be installed on all manholes. In conjunction with the city, the consultant distributed a survey to properties along the project in regards to identifying sewer and drainage concerns.  Within the survey, the city inquired if there were any known issues with their sanitary service lateral and offered to televise the residents' lateral to determine if there are any existing concerns. There are two sanitary lift stations (LS#6 & LS#7) along Minnewashta Parkway. The forcemains associated with each lift station were analyzed. The forcemains' condition was determined to require replacement.  The most effective forcemain replacement method was determined to be pipe bursting.  Directional drilling a new main and structural lining methods were also considered.  Storm Sewer: The existing storm sewer system was reviewed and analyzed from an existing capacity perspective utilizing updated Atlas­14 precipitation data and compared to any expected future capacity needs. The existing storm sewer capacity was determined to be sufficient to convey a 10­year storm event including the future redevelopment needs.  The consultant reviewed the existing storm sewer structures and determined there are 69 structures that require maintenance or replacement. Drain tile will be added behind the existing curbing in several areas with connections made to the existing storm system.  Low areas, geotechnical data, historical observations, and the resident survey results will be used to identify wet areas where tiling can help protect the roadway. Surface water management was another focus within the preliminary design and feasibility analysis.  There are seven stormwater ponds adjacent to Minnewashta Parkway where no improvements or work has been completed since the 1990's.  The consultant reviewed our existing data relative to the ponds and visited the site with staff.  A holistic analysis will be completed based on drainage capacity and the ponds will receive improvements such as tree clearing and dredging as needed. Three ponds adjacent to Lake St. Joe will be hydraulically modeled.  One of these ponds was very small and it has completely failed and is essentially no longer a pond.  This will likely be addressed by adding a sump manhole in the roadway and re­constructing the storm piping towards Lake St. Joe because this is not a good location for a pond.  The other two ponds are expected to need to be cleaned out and improved. Recommendations for improvements will be provided by the consultant for solutions to existing drainage issues and develop capacity for the future. Proposed improvements will be designed to current NPDES and Minnehaha Creek Watershed District (MCWD) requirements in regards to water quality treatment and best management practices for stormwater runoff.  Potential treatment and abstraction through infiltration, capture and reuse, or other methods will be considered.  The consultant will be expected to review city and MCWD wetland protection plans for requirements.  The National Wetland Inventory and Public Waters Inventory, and other resources will be used to identify potential wetlands within the project area.  Wetland delineation will be provided by the consultant as needed.  Project sequencing and design will meet the Minnesota Clean Water Act and Section 404 of the US Clean Water Act.  Coordination with various Federal and State agencies will be part of this work.  A standalone SWPPP will be prepared by the consultant. Retaining Walls The condition of the existing retaining walls along the corridor was evaluated by a structural engineer.  A report on the existing walls is included in the feasibility report. Overall, the walls are generally in good condition but some of them require improvements.  Repair of existing or the addition of new fencing along the top of the walls is a common deficiency. FUNDING Budget for the proposed work had been included in the 2019 CIP for the project to be constructed in 2020.  Through the preliminary design and preparation of the feasibility analysis and report preparation, it was necessary to review and update the CIP in addition to the project planning relative to the schedule based upon construction needs and cost CITY COUNCIL STAFF REPORTMonday, October 14, 2019SubjectResolution 2019­XX: Minnewashta Parkway Rehabilitation Project No. 20­02: AcceptFeasibility Report; Call Public HearingSectionPUBLIC HEARINGS Item No: G.2.Prepared By George Bender, Assistant City Engineer File No: Project No. 2020­02PROPOSED MOTION“The City Council accepts the feasibility report for the Minnewashta Parkway Rehabilitation Project No. 20­02 andcalls for the public hearing to be held on October 28, 2019.”Approval requires a Simple Majority Vote of members present.BACKGROUNDOn October 26, 2018, the Engineering Department prepared and released a request for proposals (RFP) forconsultant services for the project.On November 8, 2018, the Engineering Department received three proposals from consultants for professionalservices for the Minnewashta Parkway project.On January 14, 2019, the City Council approved a consultant contract with Kimley­Horn and Associates andauthorized preparation of a feasibility study for the project.DISCUSSIONMinnewashta Parkway is a collector street located on the west side of Lake Minnewashta between Highway 5 andHighway 7.  The roadway and utilities are in need of rehabilitation.  The City's 2019 Capital Improvement Planplanned for the rehabilitation of Minnewashta Parkway in 2020.  The original project limits on the north end extendedfrom the south side of the intersection with State Trunk Highway 7 to the City limits on the south end near theintersection of Hawthorne Circle.  Hawthorne Circle south to State Trunk Highway 5 was thought at the time to be thejurisdiction of the City of Victoria.  The plan was to collaborate with the City of Victoria to rehabilitate this section ofroadway to facilitate a continuous improvement project from Highway 7 to Highway 5.During the preliminary project design process, staff researched and identified that the City of Chanhassen owns right­of­way within Victoria for Minnewashta Parkway.  In 1992, at the request of the Cities of Chanhassen and Victoria,the Municipal Board of the State of Minnesota concluded the right­of­way for Minnewashta Parkway betweenHawthorne Circle and State Trunk Highway 5 would be ceded from the City of Victoria to the City of Chanhassen. This allowed Minnewashta Parkway to be eligible for State­Aid funding and Chanhassen subsequently adding thelength of Minnewashta Parkway to their MSA road segments.Due to this finding, the project limits were revised to include the section of Minnewashta Parkway between HawthorneCircle and 77th Street West.  The section of Minnewashta Parkway between 77th Street West and the right­of­wayfor Highway 5 is not in need of rehabilitation.  In addition, sanitary sewer and water utilities are not under the majorityof section of roadway.Staff utilized the city's Pavement Management Program and site investigations to determine the original project limits asshown in Figure 1.  The project included a 1.35­mile long urbanized street corridor.  The existing road section wasoriginally constructed in 1990.  The revised project limits will add approximately 850­feet of street and utilities to therehabilitation project.Figure 1: Project Area MapAs Minnewashta Parkway is designated as a Municipal State Aid (MSA) route ­ the city will utilize State Aid fundingin addition to special assessments to finance the street improvements.  The special assessments will be to benefitingproperties as defined by the City's Assessment Practice.  Utility funds collected by the City will be used for funding theutility improvements.During the preliminary engineering it was determined the rehabilitation of the watermain and the two sanitaryforcemains dictated the surfacing rehabilitation technique change from a mill and overlay to a full­depth reclamation. The most effective trenchless utility rehabilitation method was identified in the feasibility report to be pipe bursting. This installation technique will require excavations at bend locations, services, hydrants, and boring pits every 300­400feet depending on conditions encountered and the contractor.  The overall amount of excavations and associated curbremovals affect the feasibility of a mill and overlay project and make a full­depth reclamation project more effective.The current pavement overall condition index (OCI) is 63 which is within the range where overlays should beconsidered.  The road is heavily patched and would score a lower OCI if the road was not constantly patched.  Staffhas received many complaints about the surface condition of Minnewashta Parkway.  The preliminary geotechnicalinformation indicated the surfacing improvements for the street section could be accomplished via a mill and overlay inareas that did not require significant excavation for utility improvements.  The original intent was to replace only thecast iron watermain per City policy and to minimize the amount of excavations.  The break history in the utilitiesidentified problems mostly in the ductile iron sections.  Hence, it was determined the entire length of the watermain andthe two forcemains needed to be replaced to avoid future breaks under the new pavement.  The selection of anappropriate trenchless installation method allows the project to use a full­depth reclamation method in lieu of making ita full reconstruction project. UTILITIESWatermain:The existing main is 12­inch cast iron and ductile iron pipe of early 1970's vintage.  The city's policy is to replace existingcast iron watermain when a street project occurs due to past history, existing soil conditions, and the attributes associatedwith the material.  The existing watermain has had 10 breaks associated with it since 2001.  The break locations are identified in Figure 2below.  The most recent break was recently repaired in December 2018 and the location is not indicated on the map.  Figure 2: Water Main Break Map (since 2001)The location of the cast iron pipe within the project limits is within the northern half of the street length.  The majority ofthe breaks are in the southern half of the street length that is ductile iron pipe.  The consultant and the City agreed theentire watermain needed to be replaced as part of the project.  This was determined due to the break analysis, soilconditions, age of the pipe, and the opportunity for replacement due to the need for a project.  It would likely beanother 20 to 30 years before another replacement opportunity would be available.Sanitary Sewer:The existing sanitary sewer consists of 8­inch and 10­inch PVC pipe. The city has had all of the sanitary mains televisedwithin the last 10 years. The remaining pipe sections that had not been recently televised were completed in 2018. Theconsultant reviewed and analyzed the sewer video and reports to determine the necessary repairs. Several sections ofgravity main will be lined as part of the project.  Inflow and infiltration barriers will be installed on all manholes.In conjunction with the city, the consultant distributed a survey to properties along the project in regards to identifyingsewer and drainage concerns.  Within the survey, the city inquired if there were any known issues with their sanitaryservice lateral and offered to televise the residents' lateral to determine if there are any existing concerns.There are two sanitary lift stations (LS#6 & LS#7) along Minnewashta Parkway. The forcemains associated with eachlift station were analyzed. The forcemains' condition was determined to require replacement.  The most effectiveforcemain replacement method was determined to be pipe bursting.  Directional drilling a new main and structurallining methods were also considered. Storm Sewer:The existing storm sewer system was reviewed and analyzed from an existing capacity perspective utilizing updatedAtlas­14 precipitation data and compared to any expected future capacity needs. The existing storm sewer capacity wasdetermined to be sufficient to convey a 10­year storm event including the future redevelopment needs.  The consultantreviewed the existing storm sewer structures and determined there are 69 structures that require maintenance orreplacement.Drain tile will be added behind the existing curbing in several areas with connections made to the existing stormsystem.  Low areas, geotechnical data, historical observations, and the resident survey results will be used to identifywet areas where tiling can help protect the roadway.Surface water management was another focus within the preliminary design and feasibility analysis.  There are sevenstormwater ponds adjacent to Minnewashta Parkway where no improvements or work has been completed since the1990's.  The consultant reviewed our existing data relative to the ponds and visited the site with staff.  A holisticanalysis will be completed based on drainage capacity and the ponds will receive improvements such as tree clearingand dredging as needed.Three ponds adjacent to Lake St. Joe will be hydraulically modeled.  One of these ponds was very small and it hascompletely failed and is essentially no longer a pond.  This will likely be addressed by adding a sump manhole in theroadway and re­constructing the storm piping towards Lake St. Joe because this is not a good location for a pond. The other two ponds are expected to need to be cleaned out and improved. Recommendations for improvements willbe provided by the consultant for solutions to existing drainage issues and develop capacity for the future.Proposed improvements will be designed to current NPDES and Minnehaha Creek Watershed District (MCWD)requirements in regards to water quality treatment and best management practices for stormwater runoff.  Potentialtreatment and abstraction through infiltration, capture and reuse, or other methods will be considered. The consultant will be expected to review city and MCWD wetland protection plans for requirements.  The NationalWetland Inventory and Public Waters Inventory, and other resources will be used to identify potential wetlands withinthe project area.  Wetland delineation will be provided by the consultant as needed.  Project sequencing and designwill meet the Minnesota Clean Water Act and Section 404 of the US Clean Water Act.  Coordination with variousFederal and State agencies will be part of this work.  A standalone SWPPP will be prepared by the consultant.Retaining WallsThe condition of the existing retaining walls along the corridor was evaluated by a structural engineer.  A report on theexisting walls is included in the feasibility report. Overall, the walls are generally in good condition but some of themrequire improvements.  Repair of existing or the addition of new fencing along the top of the walls is a commondeficiency.FUNDINGBudget for the proposed work had been included in the 2019 CIP for the project to be constructed in 2020.  Through the preliminary design and preparation of the feasibility analysis and report preparation, it was necessary to review and update the CIP in addition to the project planning relative to the schedule based upon construction needs and cost estimates after the preliminary design identified changes to the initial assumptions related to the rehabilitation project. The project increased in scope in several ways.  The length of the project increased due to the 850­foot addition through Victoria, the watermain replacement length nearly doubled, the replacement of both forcemains was determined to be necessary, and the utility improvements required the pavement rehabilitation to be modified from a mill and overlay to a full depth reclamation. The project was initially budgeted at an overall construction cost of $2.625 Million in the 2019 CIP.  The cost has increased to an estimated amount of $5.25 Million in the feasibility report.  The project is being recommended as a two­year construction project in the feasibility report to facilitate the completion of the necessary work within a reasonable time frame and to allow the funding to be spread out over a two­year period.  Funding for the project is proposed to come from Municipal State Aid funds, special assessments to properties directly benefiting from the project, and city utility funds. The estimated assessments for the street rehabilitation portion of this project are projected to be $4,460 per benefiting property per the City's Assessment Practice.  This amount is in line with prior assessment amounts for a similar project requiring a full depth reclamation. SCHEDULE A tentative schedule for the project is as follows: Task Date Accept Feasibility Report & Call Public Hearing October 2019 Public Hearing October 2019 Approve Plans & Specifications December 2019 Bid Opening January 2020 Neighborhood Meeting February 2020 Assessment Hearing & Award Construction Contract March 2020 Start Construction Spring 2020 Construction Complete October 2021 RECOMMENDATION From an engineering and financing perspective this project is feasible, necessary, and cost­effective.  Staff recommends the feasibility study prepared by Kimley­Horn and Associates be accepted and a Public Hearing be authorized and scheduled on October 28, 2019. ATTACHMENTS: Feasibility Study CIP Sheets Resolution MINNEWASHTA PARKWAY REHABILITATION Feasibility Report City Project No. 2020-02 City of Chanhassen, Minnesota October 1, 2019 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 October 1, 2019 Honorable Mayor and Members of the City Council City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 Attn: George Bender, P.E. Assistant City Engineer RE:Feasibility Report: City Project 2020-02 Minnewashta Parkway Rehabilitation Honorable Mayor and Members of the City Council, The enclosed feasibility report has been prepared for the Minnewashta Parkway Rehabilitation, City Project 20-02, as authorized at the January 14, 2019 City Council meeting. This report investigates the rehabilitation of Minnewashta Parkway, from Trunk Highway 7 to 77th Street along the west side of Lake Minnewashta. The investigation includes the following: roadway and trail pavement rehabilitation, ADA ramps, sanitary sewer and retaining wall improvements, storm sewer capacity and storm pond improvements, and watermain replacement using trenchless technology for the project area. The proposed scope of work, estimated costs, financing, and schedule for improvements are detailed in this report. Information utilized in the preparation of this report included utility as-builts, information gathered through field reviews, GIS information, topographic survey, property owner information meetings and discussions with City staff. All available information was reviewed and considered to determine the feasibility of the proposed improvements. We believe that the proposed improvements identified in this report are feasible, that they will benefit the properties in the project area, and that they will benefit the City of Chanhassen. Sincerely, Kimley-Horn and Associates, Inc. Chadd Larson, P.E. Project Manager MINNEWASHTA PARKWAY REHABILITATION Feasibility Report CITY OF CHANHASSEN, MINNESOTA CITY PROJECT 2020-02 Prepared By: Kimley-Horn and Associates, Inc.I hereby certify that this plan, specification 767 Eustis Street or report was prepared by me or under my Suite 100 direct supervision and that I am duly St. Paul, MN 55114 Licensed Professional Engineer under the (651) 645-4197 laws of the State of Minnesota. Signature: __________________________ Chadd Larson, P.E. File: 160500055 Date: October 1, 2019 Lic. No. 41864 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 2 TABLE OF CONTENTS EXECUTIVE SUMMARY ............................................................................................................ 3 INTRODUCTION ........................................................................................................................ 5 PROPOSED PUBLIC IMPROVEMENTS .................................................................................... 5 Street, Trail and Sidewalk Improvements..................................................................................... 6 Retaining Wall Improvements ...................................................................................................... 7 Storm sewer and Stormwater Pond Improvements ...................................................................... 7 Sanitary Sewer............................................................................................................................ 8 Watermain .................................................................................................................................. 8 Trenchless Technology ..................................................................................................................... 8 Right-of-Way and Easement Requirements ................................................................................. 9 PUBLIC AND AGENCY INVOLVEMENT .................................................................................. 10 ESTIMATED COSTS ................................................................................................................ 10 METHOD OF FINANCING ........................................................................................................ 11 Estimated Assessments ............................................................................................................ 11 PROJECT SCHEDULE ............................................................................................................. 12 SUMMARY AND RECOMMENDATIONS ................................................................................. 12 APPENDICES APPENDIX A – EXHIBITS EXHIBIT 1 – Project Location Map EXHIBIT 2 – Typical Section EXHIBIT 3 – Roadway and Drainage Improvements EXHIBIT 4 – Watermain Improvements EXHIBIT 5 – Sanitary Sewer Improvements EXHIBIT 6 – Proposed Assessment Map APPENDIX B – RETAINING WALL ASSESSMENT TECHNICAL MEMORANDUM APPENDIX C – PUBLIC OPEN HOUSE INFORMATION APPENDIX D – DETAILED COST ESTIMATES APPENDIX E – PRELIMINARY ASSESSMENT ROLL APPENDIX F – CRESTVIEW NEIGHBORHOOD EXISTING DRAINAGE AREA MAP 3 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 EXECUTIVE SUMMARY This feasibility report has been prepared for the Minnewashta Parkway Rehabilitation, City Project 20-02. The proposed project includes the following improvements along Minnewashta Parkway: ·Pavement reclamation of Minnewashta Parkway from Trunk Highway 7 to 77th Street in the City of Victoria. The reclamation will include removal of existing bituminous pavement, re-compaction of the aggregate base, and subgrade correction as necessary based on geotechnical recommendations. The curb and gutter will be replaced as needed throughout the corridor. ·Full Depth Reclamation (FDR) of existing trail pavement. ·ADA pedestrian ramp improvements at intersections. ·Retaining wall improvements based on retaining wall evaluation completed by Kimley-Horn. ·Existing storm sewer and water quality improvements including storm sewer structure replacement and stormwater pond maintenance. ·Sanitary sewer repairs including structural lining of gravity sewer main and lift station force main rehabilitation based on televising and break history. Sanitary sewer manhole improvements will be made as needed during construction. ·Rehabilitation of approximately 7,700 feet of existing watermain through trenchless construction methods. The estimated cost for the proposed improvements is detailed below. These costs include a 10% construction cost contingency and a 25% allowance for indirect costs. Gladstone Phase 3 Corridor Improvements Amount Roadway Improvements $2,198,000 Storm Sewer Improvements $371,000 Sanitary Sewer Improvements $385,000 Watermain Improvements (Pipe Burst)$2,300,000 Total $5,254,000 The improvements are proposed to be financed through a combination of Municipal State Aid, special assessments, and City utility funds including sewer, surface water and water funds. The following is a preliminary financing plan: Financing Source Amount Municipal State Aid Funds $2,032,980 Surface Water Utility Fund $371,000 Sewer Utility Fund $385,000 Water Utility Fund $2,300,000 Special Assessments $165,020 Total $5,254,000 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 4 If the City Council chooses to accept this report, we recommend that the following project schedule be followed: City Council Receive Final Feasibility Report Authorize Preparation of Plans and Specs Call Public Hearing October 14, 2019 Public Hearing November 12,2019 Council Approves Plans and Specs Authorize Advertisement for Bids December 9, 2019 Bid Opening January 2020 Neighborhood Meeting February 2020 Assessment Hearing &Council Awards Contract March 2020 Begin Construction April/May 2020 Construction Complete October 2021 Based upon the analysis completed as part of this report, the proposed Minnewashta Parkway Rehabilitation improvements, City Project 2020-02, are feasible, necessary, and cost effective, and would benefit the properties in the project area and the City of Chanhassen. We recommend the following: A. The City Council accepts this feasibility report on October 14, 2019 and authorizes preparation of plans and specifications and calling of a public hearing. 5 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 INTRODUCTION On January 14, 2019, the Chanhassen City Council authorized the preparation of a feasibility report for the Minnewashta Parkway Rehabilitation, City Project 2020-02. The road was re-constructed in 1990 and has been heavily patched over the years due to failing pavement conditions and is in need of improvements. The watermain is also in need of rehabilitation due to its breakage history and existing pipe material. The proposed project includes the following improvements along Minnewashta Parkway: ·Pavement reclamation of Minnewashta Parkway from Trunk Highway 7 to 77th Street in the City of Victoria. The reclamation will include removal of existing bituminous pavement, re-compaction of the aggregate base, and subgrade correction as necessary based on geotechnical recommendations. The curb and gutter will be replaced as needed throughout the corridor. ·FDR of existing trail pavement. ·ADA pedestrian ramp improvements at intersections. ·Retaining wall improvements based on retaining wall evaluation completed by Kimley-Horn. ·Existing storm sewer and water quality improvements including storm sewer structure replacement and stormwater pond maintenance. ·Sanitary sewer repairs including structural lining of gravity sewer main and lift station force main rehabilitation based on televising and break history. Sanitary sewer manhole improvements will be made as needed during construction. ·Rehabilitation of approximately 7,700 feet of existing watermain through trenchless construction methods. The project location is shown in Appendix A, Exhibit 1. PROPOSED PUBLIC IMPROVEMENTS This project includes roadway improvements along Minnewashta Parkway, a Municipal State Aid Street, from Trunk Highway 7 to West 77th Street. The southernmost 700 feet of the roadway is within the City of Victoria, but historic records indicate that the roadway right-of-way is owned by the City of Chanhassen. Minnewashta Parkway was previously improved between Trunk Highway 5 and West 77th Street. The Cities of Chanhassen and Victoria are coordinating on the section of roadway within Victoria to complete the necessary improvements. Due to the complexity of the utility construction, change to a pavement reclamation roadway improvement, and the desire to fund the project over two years, it is recommended that the project construction be extended over two construction seasons. The first season will likely include construction from the south project terminus to the Kings Road intersection. The second season will include construction of the remaining north end of the project. Details of the construction phasing will be determined during the final design process. Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 6 The following is a summary of the proposed Minnewashta Parkway street, trail, sidewalk, retaining wall and utility improvements included as part of this project. STREET, TRAIL AND SIDEWALK IMPROVEMENTS The latest overall condition index (OCI) of the pavement is 63, but this value does not consider the amount of maintenance and patching performed in the past. Minnewashta Parkway is heavily patched and has observable settlement in some areas. Due to the severity of the pavement condition, mill and overlay construction is not recommended. A geotechnical report completed by Braun Intertec was completed on January 10, 2019 for the City of Chanhassen. The report indicates the in-place pavement section and subgrade soils are suitable for full- depth reclamation (FDR) versus mill and overlay or full reconstruction. This method allows for subgrade corrections to be made by re-compaction of the underlying soils after the pavement is reclaimed. During the FDR process, additional construction techniques will be used to identify soft or weak subgrade areas that need correction. Based on the geotechnical borings, stabilization of subgrade soils will be necessary in some areas. The specific location of these areas will be identified during the construction process. In addition to these stabilization areas, soil correction will need to be performed near Lake St. Joe based on the results of the geotechnical exploration. Full replacement of undocumented fill and swamp-deposited soils would provide the most complete soil correction but would extend the construction limits beyond what is feasible. Due to the large impacts that complete soil replacement would have on the project construction limits, it is recommended that a less impactful soil correction method be applied to this area. Based on coordination with Braun Intertec and the City of Chanhassen, it was determined that the soil correction would include placement of large rock approximately 36 inches below grade, followed by geotextile fabric, reclaimed aggregate base, and the bituminous pavement section. Since the pavement reclamation process can be completed without removal of curb and gutter, only spot replacement will be necessary to address poor curb and gutter condition. Replacement locations include areas of observed settlement where curb has shifted, utility excavation areas, and as determined by the field engineer during construction. During a site visit it was noted that the east curb of Minnewashta Parkway has experienced significant settlement in the vicinity of Stratford Lane. Correction of this situation can be accomplished through additional fill behind the curb and gutter or construction of a retaining wall. Further evaluation of this area will be performed during the final design process. An allocation has been included in the roadway cost estimate to address this issue. The City of Chanhassen has completed an inventory of pedestrian ramp conditions along Minnewashta Parkway. All the pedestrian facilities that are not compliant with current ADA accessibility standards will be upgraded within the project area. Trail FDR will also be completed to replace the existing trail pavement. To address concerns about access to Trunk Highway 5 during construction, a temporary signal has been included in the cost estimate. This concern was based on feedback received from residents during the open house. The feasibility of installing a portable traffic signal system at the intersection of Trunk Highway 5 and Minnewashta Parkway for traffic control during construction will be coordinated with MnDOT during the final design. The proposed roadway improvements are included in Appendix A, Exhibits 2 and 3. 7 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 RETAINING WALL IMPROVEMENTS The retaining walls within public right-of-way along Minnewashta Parkway were evaluated by Kimley-Horn and the findings were documented in a separate technical memorandum. A visual inspection by a structural engineer was completed to determine existing conditions and improvements needed. Overall, the walls are in good condition, but some walls are required to be replaced, removed, or repaired. Existing fences on top of walls will be repaired as necessary. The City may elect to replace existing fences or add additional fencing behind retaining walls. Further evaluation of the retaining wall fencing will be completed during the final design process. Specific recommendations can be found in the technical memorandum in Appendix B. The recommendations included in this technical memorandum are included in the cost estimate in this report. STORM SEWER AND STORMWATER POND IMPROVEMENTS Existing storm sewer trunk lines were evaluated by Kimley-Horn for capacity in a 10-year storm event using Atlas-14 precipitation data. The analysis evaluated existing drainage areas both from Minnewashta Parkway and adjacent off-site areas draining to the corridor. The existing trunk lines have adequate capacity for a 10-year event. In general, Minnewashta Parkway does not generate a lot of runoff, but at some locations the trunk lines are connected to adjacent neighborhoods/streets (Maple Shores Drive, Red Cedar Point Road, Stratford Cul-De-Sacs, and Crestview Neighborhood). At these locations when adding off-site flows, the trunk storm sewer flows near its capacity for a 10-year event. At the request of the City, the Crestview neighborhood was evaluated for existing storm sewer capacity as the roadways in this neighborhood may be reconstructed in the future. The existing pipe outlet for the Crestview neighborhood and existing Minnewashta trunk line have sufficient capacity for a future urban section reconstruction in this neighborhood. A drainage area map for the Crestview neighborhood is provided in Appendix F. A condition assessment was performed on the existing storm sewer structures. A summary of this assessment is stated below: · 35 structures need casting and adjusting ring replacement · 14 structures need manhole reconstruction · 20 structures need complete replacement A small amount of storm sewer pipe replacement is anticipated with the proposed improvements. Evaluation of stormwater ponds was completed by reviewing information collected by the City and performing a site visit with City staff. Information received included as-built plans, inspection records and pictures. Issues cited in the inspection records included; sediment accumulation and clogged inlets/outlets. The recommended improvement for sediment accumulation is to dredge the ponds. Three stormwater ponds adjacent to Lake St. Joe all indicated sediment accumulation and poor inlet/outlet conditions. Upon visual inspection during the site visit, sediment accumulation was confirmed in ponds Minnewashta 5-6-1 and Minnewashta 5-8-1.Tree clearing and pond dredging is recommended at these two locations. At pond Minnewashta 5-7-1, the storm sewer outlet pipes are in poor condition and there is no longer a defined pond. Due to the existing grades, pond reconstruction is not feasible, so a pretreatment sump manhole structure is recommended along with storm sewer outlet improvements. Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 8 The proposed Glendale development was evaluated for potential impacts to the Minnewashta Parkway storm sewer system. The development shows reduced runoff rates entering the storm sewer system for the 2, 10, and 100-year events. By meeting or reducing the existing rates in the storm sewer system, the development should not negatively impact the Minnewashta Parkway drainage system. SANITARY SEWER The existing sanitary sewer within the project area consists of 8-inch and 10-inch diameter PVC pipe located mainly within the existing pavement limits. Televising was completed to identify the need for improvements to the sanitary sewer. Based on a review of the sanitary sewer televising information, no open cut sanitary sewer repairs will be required; however, portions of the sanitary sewer were identified for repair where CIPP (Cured-in-Place Pipe) lining would be appropriate. An estimated total of 1500 feet of CIPP lining is included in the project. Lift Stations 6 and 7 are within the project area and their associated force mains are located under the Minnewashta Parkway pavement. Based on a review of the force main break history and discussions with City staff, both force mains are in need of rehabilitation. Both the 4-inch cast-iron force main from Lift Station 6 and the 6-inch cast-iron force main from Lift Station 7 are proposed to be replaced using pipe bursting techniques. The City will offer to televise sanitary sewer services to adjacent properties to determine if repairs are needed. If sanitary sewer service repairs are necessary within the public right-of-way, these repairs will be included in the scope of this project. A condition assessment of the sanitary manholes will be performed by City staff to determine the need for repairs, reconstruction, or replacement. The majority of manhole castings within the project limits are in poor condition and in need of replacement. It was determined by City staff that all castings will be replaced to conform with current City standards. The proposed sanitary sewer improvements are shown in Appendix A, Exhibit 5. WATERMAIN The existing watermain consists of 12-inch cast iron pipe (CIP) and ductile iron pipe (DIP) installed in the 1970’s. All the watermain along Minnewashta Parkway will be replaced due to the City’s policies and watermain break history. The replacement of the cast iron pipe is being driven by the City’s policy to replace this existing material during associated street construction projects. In addition, there have been 10 breaks since 2001 that have occurred in the ductile iron section of watermain. Based on the number of breaks, this section of ductile iron pipe will also be replaced. The watermain lies within the roadway section and a traditional open cut method of construction would require complete roadway reconstruction. Since the roadway pavement will only be reclaimed during this project, the desire is to reduce the amount of excavation required and use a trenchless method of construction. Different trenchless technologies were evaluated. Based on this assessment, pipe bursting is recommended. TRENCHLESS TECHNOLOGY Open cut excavation is a commonly used practice for watermain replacement, but it has the greatest impacts that usually require full roadway and curb and gutter replacement, as well as, tree removal. To 9 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 minimize impacts, Kimley-Horn evaluated the following trenchless techniques: pipe bursting, cured-in- place pipe lining (CIPP), and horizontal directional drilling (HDD). The table on the next page shows a summary of the technologies and highlights the best choice for each category in green. Based on the existing utilities, existing watermain alignment, construction prevalence and cost, pipe bursting is recommended for both the CIP and DIP sections. Pipe bursting is a commonly used construction method for watermain rehabilitation. Although HDD is also a commonly used method, Minnewashta’s curvy alignment does not lend itself to the linear alignment that is preferred for directionally drilling. The residential properties along Minnewashta Parkway are well established and there is an abundance of existing utilities that also make it riskier to directional drill a new water main alignment. The pipe bursting process involves using force to break apart the existing pipe to make room for a new pipe. This results in a new pipe along the existing watermain alignment. Excavations are still needed with pipe bursting at each end of the pipe section being pulled, at services and junctions, and at valve locations. ATTRIBUTES TECHNOLOGY Pipe Bursting Horizontal Directional Drilling Lining Cost Can be more economical than other methods. Special materials and techniques used which increases cost. Constructability Installed in the same location as existing pipe. New alignment challenging with congested and established existing utilities. Limited number of contractors around the country increases costs and project biddability. Bends can be challenging. Cast-iron pipe is ideal for pipe bursting. Ductile-iron is more challenging. Soil dependent. Presence of glacial till / boulders increases risk. Minimizes unforeseen underground conflicts More flexibility around bends. Resident Impacts Temporary water needed. Temporary water may be needed dependent on means and methods. Temporary water needed. Least amount of excavation. Final product Same elevation as existing watermain pipe.Drillers tend to go deeper to avoid existing utilities making it more difficult for future maintenance and connections. Special couplings and adaptors needed to fit CIPP to existing pipe. Can use HDPE or PVC for new pipe material. Special connections needed for services. Maintenance staff will be less familiar with necessary repair techniques and fittings. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS This feasibility study assumes that no additional right-of-way will be required for the construction of this project. In addition, it is assumed that any easements required for construction will be dedicated at no cost to the City. Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 10 PUBLIC AND AGENCY INVOLVEMENT An open house was held on July 30, 2019 to receive public input. City of Chanhassen, City of Victoria and Kimley-Horn staff were present at the meeting to answer questions and provide information on the project. A total of 34 property owners signed in and attended the meeting. The residents from the Minnewashta Parkway area expressed general support for the roadway and trail improvements. The comments from the meeting are summarized below: ·Residents agreed the existing pavement needs repair. ·Multiple residents would like to see an enhanced pedestrian crosswalk at Minnewashta Parkway and Kings Road. ·Residents expressed concern with speeding on Minnewashta Parkway. ·Many residents were concerned about the intersection of Minnewashta Parkway and Trunk Highway 5. It is difficult for residents to take a left turn from Minnewashta Parkway to Trunk Highway 5 due to the high volume of traffic. There was a desire for temporary traffic control during construction if Trunk Highway 7 access is closed. Comment sheets submitted at the open house meeting are provided in Appendix C. A project survey was sent out to all residents adjacent to Minnewashta Parkway. The survey included questions on sanitary sewer services and property drainage issues as well as space for additional comments. Survey responses received to date have been reviewed and incorporated into the project improvements if feasible within the project scope. ESTIMATED COSTS The estimated costs for Minnewashta Parkway Rehabilitation, City Project 2020-02, are summarized below. The estimated project costs include a 10% construction cost contingency and a 25% allowance for indirect costs. Detailed cost estimates are provided in Appendix D. IMPROVEMENTS ESTIMATED COSTS Roadway Improvements $2,198,000 Storm Sewer Improvements $371,000 Sanitary Sewer Improvements $385,000 Watermain Improvements $2,300,000 Total Project Improvements $5,254,000 The project will be constructed over two construction seasons. The first season will include construction from the south project terminus to the Kings Road intersection. The second season will include construction of the remaining north end of the project. The estimated project cost for the south end of the project to be constructed in 2020 is approximately $2,434,000. The 2021 estimated project cost, which includes the north end of the project, is approximately $2,820,000. 11 Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 METHOD OF FINANCING The improvements described in this report are proposed to be financed through multiple funding sources. The following is the preliminary financing plan for the Minnewashta Parkway Rehabilitation, City Project 2020-02. Financing Source Amount Municipal State Aid Funds $2,032,980 Surface Water Utility Fund $371,000 Sewer Utility Fund $385,000 Water Utility Fund $2,300,000 Special Assessments $165,020 Total $5,254,000 ESTIMATED ASSESSMENTS Special assessments are proposed to be levied against benefiting properties for the improvements included as part of this project. The rates have been established as a rehabilitation project based on the City of Chanhassen’s Assessment Practice updated November 2014. Along with the standard assessment practice, additional methods were implemented to ensure fairness among property owners along the corridor. The proposed assessment method is described below. The benefitting properties will be assessed 40% of the roadway rehabilitation cost, including the full-depth reclamation, bituminous pavement, and repairs to curb and gutter. Only properties with direct driveway access to Minnewashta Parkway will be considered a benefitting property. There are multiple properties that are adjacent to Minnewashta Parkway but have access from a connecting street. The frontage foot of these properties has been subtracted from the benefitting property assessments. The total property frontage along the project limits is 14,865 feet. The benefitting properties total frontage is about 8,700 feet, which is approximately 59 percent of the total. The following is a summary of the proposed assessment rates for the street improvements included as part of this report. Total Estimated Assessable Street Cost:$699,000 Assessable Cost (59% of Total):$412,410 Assessable Units:37 REU Estimated 100% Assessment Rate:$412,410/37 = $11,150 Estimated 40% Assessment Rate:(40%)*($11,150/REU) = $4,460 The total assessments to be levied against benefitting properties for improvements are $165,020. A preliminary assessment roll is provided in Appendix E detailing the proposed assessments by individual property owner. A map of these properties is shown in Appendix A, Exhibit 6. A special assessment hearing would be required to levy assessments if the project is ordered by the City Council. At this hearing, the Council would determine the amounts of the assessment based on actual construction costs and interest rate to be charged. The assessments would be spread over 8 years. The preliminary assessment roll includes assessments to two properties within the city of Victoria. The cities of Chanhassen and Victoria would need to coordinate on the process to assess these two Minnewashta Parkway Rehabilitation │Feasibility Report October 1, 2019 │ City Project No. 2020-02 12 properties for the project improvements. PROJECT SCHEDULE If the City Council chooses to accept this report, we recommend that the following project schedule be followed: City Council Receive Final Feasibility Report Authorize Preparation of Plans and Specs Call Public Hearing October 14, 2019 Public Hearing November 12, 2019 Council Approves Plans and Specs Authorize Advertisement for Bids December 9, 2019 Bid Opening January 2020 Neighborhood Meeting February 2020 Assessment Hearing &Council Awards Contract March 2020 Begin Construction April/May 2020 Construction Complete October 2021 SUMMARY AND RECOMMENDATIONS Based upon the analysis completed as part of this report, the proposed Minnewashta Parkway Rehabilitation improvements, City Project 2020-02, are feasible, necessary, and cost effective, and would benefit the properties in the project area and the City of Chanhassen. We recommend the following: A. The City Council accepts this feasibility report on October 14, 2019 and authorizes preparation of plans and specifications and calling of a public hearing. APPENDIX A EXHIBITS PROJECT LOCATION MAP MINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 EXHIBIT 1 15' THRU VARIES 66' - 73' RIGHT OF WAY INPLACE R/W PROPOSED TYPICAL SECTION MINNEWASHTA PARKWAY ℄ MINNEWASHTA PKWY VARIES BLVD 15' THRU INPLACE R/W SEE INSET A SEE INSET BSPOT CURB B618 REPLACEMENT 8' BIT TRAIL INSET A - BITUMINOUS ROADWAY INPLACE SUBGRADE 3" BITUMINOUS WEAR COURSE 2" BITUMINOUS NON WEARING COURSE INSET B - BITUMINOUS TRAIL INPLACE AGGREGATE BASE INPLACE SUBGRADE BITUMINOUS FULL DEPTH RECLAMATION (FDR) FULL DEPTH PAVEMENT RECLAMATION K:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_TYP SECT.dwg September 12, 2019 - 11:22amMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 MINNEWASHTA PARKWAY TYPICAL SECTION EXHIBIT 2 RED CEDAR POINT RDKINGS RDLAKE MINNEWASHTA STRATFORD LNLAKE SAINT JOE STRATFORD RIDGEGLENDALE DRLESLEE CURVE 8' TRAIL 15' 15' MINNEWASHTA 5-6-1 MINNEWASHTA 5-8-1 MINNEWASHTA CTMAPLE SHORES DRLAKE SAINT JOE HIGHWAY 5TRISTAN DR77TH S T HAWTHORNE CIRLAKER IDGE RD CITY OF CHANHASSEN CITY OF VICTORIA MINNEWASHTA PKWY 8' TRAIL 15' 15' MINNEWASHTA 5-7-1 EXISTING RETAINING WALL EXISTING RIGHT-OF-WAY PEDESTRIAN RAMP IMPROVEMENTS PAVEMENT RECLAMATION TRAIL RECLAMATION (FDR) EXISTING PONDS POND IMPROVEMENTS LEGENDK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_FEAS_RDWY.dwg September 12, 2019 - 11:22amMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02NORTH MINNEWASHTA PARKWAY ROADWAY AND DRAINAGE IMPROVEMENTS EXHIBIT 3 - 1 OF 2 GLENDALE DRLESLEE CURVE ROC K Y I S L A N D L N LINDEN CIRMINNEWASHTA PKWY L AN D ING S DR HIGHWAY 7 LAKE MINNEWASHTA 8' TRAIL 15' 15' EXISTING RETAINING WALL EXISTING RIGHT-OF-WAY PEDESTRIAN RAMP IMPROVEMENTS PAVEMENT RECLAMATION TRAIL RECLAMATION (FDR) EXISTING PONDS POND IMPROVEMENTS LEGENDK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_FEAS_RDWY.dwg September 12, 2019 - 11:22amMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 MINNEWASHTA PARKWAY ROADWAY AND DRAINAGE IMPROVEMENTS EXHIBIT 3 - 2 OF 2NORTH RED CEDAR POINT RDLAKE SAINT JOE KINGS RDLAKE MINNEWASHTA STRATFORD LNSTRATFORD RIDGEGLENDALE DRLESLEE CURVEHIGHWAY 5TRISTAN DR 77TH S T HAWTHORNE CIRLAKER IDGE RDMINNEWASHTA CTMAPLE SHORES DRLAKE SAINT JOE CITY OF CHANHASSEN CITY OF VICTORIA MINNEWASHTA PKWY EXISTING WATERMAIN WATERMAIN REHABILITATION (PIPE BURSTING) REMOVE/ABANDON WATER SERVICE LEGEND INACTIVE SERVICE HYDRANT GATE VALVEK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_FEAS_WATR.dwg August 15, 2019 - 3:59pmMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 MINNEWASHTA PARKWAY WATERMAIN IMPROVEMENTS EXHIBIT 4 - 1 OF 2NORTH050100200 STRATFORD RIDGEGLENDALE DRLESLEE CURVE ROCK Y I S L A N D L N LINDEN CIRMINNEWASHTA PKWY L AN D ING S DR HIGHWAY 7 LAKE MINNEWASHTA EXISTING WATERMAIN WATERMAIN REHABILITATION (PIPE BURSTING) REMOVE/ABANDON WATER SERVICE LEGEND INACTIVE SERVICE HYDRANT GATE VALVEK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_FEAS_WATR.dwg August 15, 2019 - 3:59pmMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 MINNEWASHTA PARKWAY WATERMAIN IMPROVEMENTS EXHIBIT 4 - 2 OF 2NORTH050100200 SCALE IN FEET RED CEDAR POINT RDLAKE SAINT JOE KINGS RDLAKE MINNEWASHTA STRATFORD LNSTRATFORD RIDGEGLENDALE DRLESLEE CURVE LIFT STATION 7HIGHWAY 5TRISTAN DR77TH S T HAWTHORNE CIRLAKER IDGE RDMINNEWASHTA CTMAPLE SHORES DRLAKE SAINT JOE CITY OF CHANHASSEN CITY OF VICTORIA MINNEWASHTA PKWY LIFT STATION 6 EXISTING SANITARY SEWER GRAVITY SEWER - CURED-IN-PLACE PIPE LINING FORCE MAIN REHABILITATION (PIPE BURSTING) LEGENDK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_FEAS_SSWR.dwg August 15, 2019 - 3:59pmMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 MINNEWASHTA PARKWAY SANITARY SEWER IMPROVEMENTS EXHIBIT 5 - 1 OF 2NORTH GLENDALE DRLESLEE CURVE ROC K Y I S L A N D L N LINDEN CIRMINNEWASHTA PKWY L A ND I NG S D R HIGHWAY 7 LAKE MINNEWASHTA EXISTING SANITARY SEWER GRAVITY SEWER - CURED-IN-PLACE PIPE LINING FORCE MAIN REHABILITATION (PIPE BURSTING) LEGENDK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_FEAS_SSWR.dwg August 15, 2019 - 3:59pmMINNEWASHTA PARKWAY REHABILITATION CITY PROJECT NO. 2020-02 MINNEWASHTA PARKWAY SANITARY SEWER IMPROVEMENTS EXHIBIT 5 - 2 OF 2NORTH ROUNDHOUSEPARKSTRATFORD LNRED CEDAR POINT RD KINGS RDLAKE MINNEWASHTAGLENDALE DRLESLEE CURVEMINNEWASHTA PKWYLAKE SAINT JOERED CEDAR COVESTRATFORD RIDGE13121415161718192021222324262728171819202223152577TH ST LAKERIDGE RDTRISTAN DRHAWTHORNE CIRMAPLE SHORES DRLAKE SAINT JOEMINNEWASHTA PKWYCITY OF CHANHASSENCITY OF VICTORIAMI N N E W A S H T A C T HIGHWAY 5125367891110413123ABPUBLICHOMEOWNERS ASSOCIATIONSINGLE-FAMILYLEGENDSINGLE-FAMILY (CITY OF VICTORIA)NORTHMINNEWASHTA PARKWAYPROPOSED ASSESSMENT MAPEXHIBIT 6 - 1 OF 2K:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_CP20-20_FEAS_ASSESSMENT.dwg August 15, 2019 - 3:59pm MINNEWASHTA PARKWAYREHABILITATIONCITY PROJECT NO. 2020-02 GLENDALE DRLINDEN CIRLANDINGS DRFIRESTATIONHIGHWAY 7LESLEE CURVEMINNEWASHTA PKWYLAKE MINNEWASHTAROCKY ISLAND LN2122232426272928303132333435363738222325PUBLICHOMEOWNERS ASSOCIATIONSINGLE-FAMILYLEGENDSINGLE-FAMILY (CITY OF VICTORIA)K:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_CP20-20_FEAS_ASSESSMENT.dwg August 15, 2019 - 3:59pm MINNEWASHTA PARKWAYREHABILITATIONCITY PROJECT NO. 2020-02NORTHMINNEWASHTA PARKWAYPROPOSED ASSESSMENT MAPEXHIBIT 6 - 2 OF 2 APPENDIX B RETAINING WALL ASSESSMENT TECHNICAL MEMORANDUM Page 1 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 September 13, 2019 George Bender, Assistant City Engineer City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 RE:Minnewashta Parkway Rehabilitation Retaining Wall Assessment Between 77th Street to Trunk Highway 7 - Chanhassen, MN Introduction Kimley-Horn & Associates, Inc. completed a visual assessment on May 2, 2019 of the existing retaining walls along Minnewashta Parkway, between 77th Street to Trunk Highway 7, in Chanhassen, MN. The purpose of the assessment was to review the existing retaining wall locations, materials, and existing conditions as the proposed Minnewashta Parkway Rehabilitation project begins the engineering phase. Additionally, each retaining wall was evaluated to determine if the proposed roadway and trail rehabilitation would affect the retaining wall stability during- and post-construction. Proposed construction activities include the removal and replacement of concrete curb/gutter and bituminous trail material at the front or back face of the walls, which may result in minor grade changes affecting the wall heights. Observations The wall identification was sequentially assigned from south to north, starting at Hawthorn Circle, see attachment. For each wall, the wall material and the existing condition was noted based on visual observations and engineering judgement. The wall conditions are summarized in Table 1. The condition of the retaining wall was evaluated based on the following criteria: · Good Condition – No structural concerns noted. Tipping or settlement not evident or minimal. Material has minimal degradation noted or not present. · Fair Condition – No structural concerns noted. Tipping or settlement present but within tolerable limits. Material has moderate degradation (leaching, cracking, scaling, delaminations, splits or decay) noted. · Poor Condition – Structural concerns noted. Tipping or settlement exceeds tolerable limits. Material has extensive degradation (structural cracking, scaling, spalls, splits or decay) noted. The retaining walls are generally stable and in good condition. We did not identify any imminent failures or safety concerns with the retaining walls. Page 2 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 Conclusion The recommendation for the retaining walls to remain in-place during- and post-construction is based on existing condition of the walls and engineering judgement. The proposed construction project will not add load to the retained side of the wall, and the proposed construction project will not affect the alignment of the existing retaining walls. In the event the exposed retaining wall heights are anticipated to increase, alternative roadway cross slopes and profiles should be considered for the roadway, boulevard, and trail. Replacement of the retaining wall may be necessary if the alternative solutions discussed above are not applicable. Proposed construction activities behind Walls 8, 9, 13, 14, will need to consider the location of geogrid or soil reinforcement used to construct these walls. These particular walls are retaining Minnewashta Parkway and the geogrid extends below the roadway section. Based on the original plans,M.S.A. Project 194-111-01, Sheet 4 of 42, these walls were constructed with modular blocks and horizontal layers of geogrid, see Figure 1. Presence of geogrid was confirmed during the field visit, as geogrid was visible along the front face of wall. Proposed curb/gutter, soil corrections, watermain reconstruction or excavation behind the retaining walls will need to be reviewed at each site. The approximate depth and length of geogrid can be assumed based on the original plans, but actual construction locations may vary if construction differed from plans. We would recommend additional field investigation in the event excavation or sub-cuts exceeding 2’ below finished grade and within 10’ behind the retaining wall are proposed. Figure 1: Modular Retaining Wall Detail from Original Plans Proposed construction activities to remove and replace concrete curb/gutter and bituminous trail material will cause temporary construction vibrations from equipment. The contractor should practice reasonable care when working alongside the retaining walls to prevent damage to the walls. Examples of reasonable care would be placing a saw cut near the wall face or remove materials by sliding or lifting. Construction observation from the Owner or Consultant should continuously monitor removal Page 3 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 activities to ensure reasonable care is considered. Additionally, the contractor should not store construction equipment or material above or behind the retaining walls. Except for the retaining walls specifically mentioned below, it would be acceptable for the existing retaining walls to remain during- and post-construction. As noted above, the contractor should practice reasonable care when working alongside any retaining wall to remain. Based on visual observations and the proposed construction activities, the following walls require replacement, repair or modification based on our assessment: · Wall 0 will require clearing and grubbing of vegetation along the length of the wall. o The retaining wall block material is in good condition. o The retaining wall batter appears normal and consistent for the wall type. o Vegetation at the top and bottom of the wall, as well as, in the gaps between individual modular blocks will cause deterioration of the wall system. As the saplings grow into larger diameter trees, movement and deterioration of the blocks will occur. Additionally, as gaps increase in size between the blocks, retained backfill will be washed out, resulting in loss of soil around geogrid, impacting the reinforced soil system. o The retaining wall batter appears normal and consistent for the wall type, except for a location of disproportionate positive batter near the maximum wall height. Near the maximum wall height, small gaps 1/4”-1/2”, between the rows of retaining wall blocks were noted, indicating some settlement of the retained soil on the back side of the wall. Continue to monitor wall batter and gap widths between block layers for changes and movement. o Timber railing on the back face of the wall will require repairs as localized areas of tipping and/or missed aligned posts were noted along the length of the wall. · Wall 1 will require reconstruction or replacement. o The retaining wall block material is in good condition. o The deficiency with the wall is the negative batter. At the maximum height, 32” above the trail, the top of wall leans toward the trail 1-1/2”. WALL 1 WALL 0 Page 4 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 · Wall 3 will require clearing and grubbing of vegetation along the length of the wall. o The retaining wall block material is in good condition. o The retaining wall batter appears normal and consistent for the wall type. o Vegetation at the top and bottom of the wall, as well as, in the gaps between individual modular blocks will cause deterioration of the wall system. As the saplings grow into larger diameter trees, movement and deterioration of the blocks will occur. Additionally, as gaps increase in size between the blocks, retained backfill will be washed out, resulting in loss of soil around geogrid, impacting the reinforced soil system. o The retaining wall batter appears normal and consistent for the wall type, except for a location of disproportionate positive batter near the maximum wall height. Near the maximum wall height, small gaps 1/16”-1/8”, between the rows of retaining wall blocks were noted, indicating some settlement of the retained soil on the back side of the wall. Continue to monitor wall batter and gap widths between block layers for changes and movement. o Timber railing on the back face of the wall will require repairs as localized areas of tipping and/or missed aligned posts were noted along the length of the wall. · Wall 7 should be observed on a bi-annual frequency to monitor noticeable movement in wall batter. o The retaining wall block material is in good condition. o The observed deficiency is the retaining wall batter which appears normal and consistent for the wall type, except for a location of disproportionate positive batter near the maximum wall height. Near the maximum wall height, small gaps 1/8”-1/4”, between the rows of retaining wall blocks were noted, indicating some settlement of the retained soil on the back side of the wall. Continue to monitor wall batter and gap widths between block layers for changes and movement. o At the north end of the wall, 1/2”-1” gaps with aggregate were observed between the vertical edges of the blocks at the residential driveway. WALL 3 WALL 7 Page 5 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 · Wall 10 should be observed on an annual frequency to monitor stability and deterioration. o The retaining wall material, old timber railroad ties, is in poor condition. o Vertical ties are placed on the downhill side with horizontal ties retaining a gravel private driveway. o The observed deficiency is the retaining wall vertical ties are tipped and all timber ties have moderate to extensive rot and deterioration. · Wall 15 will require replacement if the concrete curb/gutter section is replaced. o The retaining wall block material is in fair to poor condition as the concrete block material is degrading. o If curb/gutter replacement occurs, the area could be considered for regrading to eliminate the need for a wall, otherwise a new wall could be constructed. · Wall 16 will require reconstruction of the north end as it terminates into the residential property. o The retaining wall block material is in good condition. o The retaining wall batter appears normal and consistent for the wall type. o The north end of the wall appears to be settled with negative batter resulting in a visible depression on the back side of the wall. o Additionally, at the north end of the wall, 1/2”-4” gaps with aggregate were observed between the vertical edges of the blocks at the residential driveway. Loss of backfill has likely occurred through the gaps resulting in the depression behind the wall. WALL 10 WALL 15 WALL 16 Page 6 kimley-horn.com 767 Eustis Street, Suite 100, St. Paul, MN 55114 651 645 4197 o Timber railing on the back face of the wall will require repairs as localized areas of tipping, missed aligned posts and sections of railing are missing along the length of the wall. · Wall 17 will require reconstruction of the timber railing. o The retaining wall block material is in good condition. o The retaining wall batter appears normal and consistent for the wall type. o Timber railing on the back face of the wall will require repairs as localized areas of tipping, missed aligned posts and sections of railing are missing along the length of the wall. · A full-review of public access behind the walls could be considered and reviewed by the City to determine if a delineation is warranted at the top of the retaining walls. Table 1: Minnewashta Parkway Retaining Wall Summary WALL 17 ROUNDHOUSEPARK77TH ST LAKERIDGE RD STRATFORD LNTRISTAN DRHAWTHORN CIRMAPLE SHORES DRRED C E D A R P O I N T R D KINGS RDLAKE SAINT JOELAKE MINNEWASHTAMINNEWASHTA PKWYSTRATFORD LNGLENDALE DRLINDEN CIRLANDINGS DRFIRESTATIONHIGHWAY 7LESLEE CURVEMINNEWASHTA PKWYLAKE MINNEWASHTANORTHRETAINING WALLSK:\TWC_Civil\City\CHANHASSEN\MINNEWASHTA PKWY\CAD\Plan Sheets\Exhibits\Feasibility\MINNE_Retaining Walls.dwg August 16, 2019 - 8:48am MINNEWASHTA PARKWAYREHABILITATIONCITY PROJECT NO. 2020-02 APPENDIX C PUBLIC OPEN HOUSE INFORMATION APPENDIX D DETAILED COST ESTIMATES FIGURE 1A CITY OF CHANHASSEN MINNEWASHTA PARKWAY REHABILITATION CITY PROJECT 2020-02 ESTIMATED COSTS Improvements Summary Roadway Improvements $ 2,198,000 Storm Sewer Improvements $ 371,000 Sanitary Sewer Improvements $ 385,000 Watermain Improvements $ 2,300,000 Total CP 2020-02 Improvements Cost $ 5,254,000 FIGURE 1B CITY OF CHANHASSEN MINNEWASHTA PARKWAY REHABILITATION CITY PROJECT 2020-02 ESTIMATED COSTS – ROADWAY IMPROVEMENTS Item No.Item Description Unit Total Quantity Unit Price Amount 1 MOBILIZATION LUMP SUM 1 70,000.00$70,000.00$ 2 CLEARING AND GRUBBING LUMP SUM 1 10,000.00$10,000.00$ 3 REMOVE CONCRETE CURB - SPOT CURB REPLACEMENT LIN FT 3900 5.00$19,500.00$ 4 FULL DEPTH RECLAMATION SQ YD 26800 4.00$107,200.00$ 5 MILL BITUMINOUS PAVEMENT (2") - TRAIL SQ YD 7400 3.00$22,200.00$ 6 REMOVE RETAINING WALL LIN FT 100 50.00$5,000.00$ 7 REPAIR BLOCK WALL LUMP SUM 1 10,000.00$10,000.00$ 8 MISCELLANEOUS REMOVALS LUMP SUM 1 10,000.00$10,000.00$ 9 ROADWAY SETTLEMENT CORRECTION LUMP SUM 1 75,000.00$75,000.00$ 10 GEOTEXTILE FABRIC - SOIL CORRECTION SQ YD 2000 2.00$4,000.00$ 11 SUBGRADE EXCAVATION CU YD 3000 20.00$60,000.00$ 12 3" MINUS ROCK - SOIL CORRECTION CU YD 1500 40.00$60,000.00$ 13 AGGREGATE BASE (RECLAIMED) - SOIL CORRECTION CU YD 1000 15.00$15,000.00$ 14 TYPE SP 12.5 NON WEARING COURSE MIXTURE (C) (2")TON 3100 75.00$232,500.00$ 15 TYPE SP 9.5 WEARING COURSE MIXTURE (C) (3")TON 4500 80.00$360,000.00$ 16 2" BITUMINOUS WALK SQ FT 66500 2.00$133,000.00$ 17 6" CONCRETE WALK (ADA PED RAMPS)SQ FT 2000 10.00$20,000.00$ 18 B618 CONCRETE CURB AND GUTTER - SPOT CURB LIN FT 3900 25.00$97,500.00$ 19 TRUNCATED DOMES SQ FT 400 50.00$20,000.00$ 20 TRAFFIC CONTROL LUMP SUM 1 30,000.00$30,000.00$ 21 TURF ESTABLISHMENT SQ YD 1700 6.00$10,200.00$ 22 TOPSOIL BORROW CU YD 300 60.00$18,000.00$ 23 EROSION CONTROL LUMP SUM 1 40,000.00$40,000.00$ 24 SIGNING / STRIPING LUMP SUM 1 20,000.00$20,000.00$ 25 DYNAMIC SPEED DISPLAY SIGN EACH 2 10,000.00$20,000.00$ 26 PORTABLE SIGNAL SYSTEM EACH 1 50,000.00$50,000.00$ 27 PREFABRICATED MODULAR BLOCK WALL LIN FT 70 250.00$17,500.00$ 28 FALL PROTECTION FENCE LIN FT 1200 30.00$36,000.00$ 29 4" SUBSURFACE DRAINTILE LIN FT 2500 10.00$25,000.00$ Subtotal 1,598,000.00$ 10% Construction Contingency 160,000.00$ 25% Indirect Costs 440,000.00$ Total Street Improvements Cost 2,198,000.00$ FIGURE 1C CITY OF CHANHASSEN MINNEWASHTA PARKWAY REHABILITATION CITY PROJECT 2020-02 ESTIMATED COSTS – STORM SEWER IMPROVEMENTS Item No.Item Description Unit Quantity Unit Price Amount 1 CLEARING AND GRUBBING LUMP SUM 1 10,000.00$10,000.00$ 2 REMOVE STORM SEWER PIPE LIN FT 300 15.00$4,500.00$ 3 REMOVE STORM SEWER STRUCTURE EACH 20 500.00$10,000.00$ 4 CASTING ASSEMBLY EACH 35 750.00$26,250.00$ 5 STORM SEWER MANHOLE / CATCH BASIN EACH 20 4,000.00$80,000.00$ 6 STORM SEWER SUMP STRUCTURE EACH 5 5,000.00$25,000.00$ 7 RECONSTRUCT STORM SEWER MANHOLE EACH 14 1,500.00$21,000.00$ 8 STORM SEWER PIPE LIN FT 300 45.00$13,500.00$ 9 CONNECT TO EXISTING STORM SEWER EACH 40 500.00$20,000.00$ 10 POND DREDGING CU YD 3000 20.00$60,000.00$ Subtotal 270,000.00$ 10% Construction Contingency 27,000.00$ 25% Indirect Costs 74,000.00$ Total Storm Sewer Improvements Cost 371,000.00$ FIGURE 1D CITY OF CHANHASSEN MINNEWASHTA PARKWAY REHABILITATION CITY PROJECT 2020-02 ESTIMATED COSTS – SANITARY SEWER IMPROVEMENTS ESTIMATED COSTS – WATERMAIN IMPROVEMENTS Item No.Item Description Unit Quantity Unit Price Amount 1 SANITARY SEWER CIPP LINING LIN FT 1500 50.00$75,000.00$ 2 4 INCH HDPE FORCE MAIN - PIPE BURST LIN FT 410 60.00$24,600.00$ 3 6 INCH HDPE FORCE MAIN - PIPE BURST LIN FT 1420 75.00$106,500.00$ 4 POST BURST TELEVISING LUMP SUM 1 5,000.00$5,000.00$ 5 RECONSTRUCT SANITARY SEWER MANHOLE EACH 20 1,500.00$30,000.00$ 6 CASTING ASSEMBLY EACH 20 750.00$15,000.00$ 7 REPAIR SANITARY SERVICE LIN FT 500 40.00$20,000.00$ 8 CONNECT TO EXISTING SANITARY SEWER EACH 4 1,000.00$4,000.00$ Subtotal 280,000.00$ 10% Construction Contingency 28,000.00$ 25% Indirect Costs 77,000.00$ Total Sanitary Sewer Improvements Cost 385,000.00$ Item No.Item Description Unit Quantity Unit Price Amount 1 REMOVE HYDRANT EACH 11 500.00$5,500.00$ 2 ABANDON WATER SERVICE EACH 5 500.00$2,500.00$ 3 HYDRANT AND GATE VALVE EACH 11 8,000.00$88,000.00$ 5 12" GATE VALVE EACH 21 4,000.00$84,000.00$ 6 12" HDPE WATERMAIN - PIPE BURST LIN FT 7700 175.00$1,347,500.00$ 7 WATER SERVICE REPLACEMENT (COMPLETE)EACH 36 2,500.00$90,000.00$ 9 POST BURST SANITARY SEWER SERVICE VERIFICATION LUMP SUM 1 5,000.00$5,000.00$ 10 TEMPORARY WATER SERVICE LUMP SUM 1 20,000.00$20,000.00$ Subtotal 1,643,000.00$ 10% Construction Contingency 164,000.00$ 25% Indirect Costs 452,000.00$ Total Watermain Improvements Cost 2,300,000.00$ APPENDIX E ASSESSMENT ROLL 699,000.00$ Total Assessable Right-of-Way 59% 412,410.00$ 11,150.00$per REU PARCEL #PID #PROPERTY TYPE OWNER REU ROADWAY ASSESSMENT PERCENTAGE ROADWAY ASSESSMENT AMOUNT TOTAL ASSESSMENT A 650071200 SINGLE-FAMILY JEROLD & JEANETTE BOLEY (CITY OF VICTORIA)1 40% $ 4,460.00 $ 4,460.00 B 650072400 SINGLE-FAMILY MATTHEW J ERICKSON (CITY OF VICTORIA)1 40% $ 4,460.00 $ 4,460.00 1 250083100 SINGLE-FAMILY LOWELL A & KATHRYN L PETERSON 1 40% $ 4,460.00 4,460.00$ 2 253510250 SINGLE-FAMILY WADE BARON 1 40% $ 4,460.00 4,460.00$ 3 250082800 SINGLE-FAMILY FRITZ W & MARILYN E LARSON 1 40% $ 4,460.00 4,460.00$ 4 254980010 SINGLE-FAMILY JOSEPH G LANGE 1 40% $ 4,460.00 4,460.00$ 5 250082610 SINGLE-FAMILY GRAIG D & JANIE S NORBY 1 40% $ 4,460.00 4,460.00$ 6 250082550 SINGLE-FAMILY JEREMY LANGEVIN 1 40% $ 4,460.00 4,460.00$ 7 250082900 SINGLE-FAMILY JASON E & CARRIE S LANDSTROM 1 40% $ 4,460.00 4,460.00$ 8 250081400 SINGLE-FAMILY MARK A & DONNA M MALINOWSKI 1 40% $ 4,460.00 4,460.00$ 9 250081500 SINGLE-FAMILY CHRISTOPHER J MANN 1 40% $ 4,460.00 4,460.00$ 10 250082100 SINGLE-FAMILY THOMAS P MANN 1 40% $ 4,460.00 4,460.00$ 11 250082000 SINGLE-FAMILY THOMAS & MARY MANN 1 40% $ 4,460.00 4,460.00$ 12 250082300 SINGLE-FAMILY PETER MOE 1 40% $ 4,460.00 4,460.00$ 13 250080500 PUBLIC STATE OF MINNESOTA - DNR 0 40% $ --$ 14 250080400 SINGLE-FAMILY KEVIN R PROHASKA 1 40% $ 4,460.00 4,460.00$ 15 250081600 SINGLE-FAMILY STACY M GJETSON 1 40% $ 4,460.00 4,460.00$ 16 250080600 SINGLE-FAMILY DARYL L KIRT 1 40% $ 4,460.00 4,460.00$ 17 255670480 / 255670490 PUBLIC CITY OF CHANHASSEN 0 40% $ --$ 18 258300020 / 258300070 SINGLE-FAMILY RICHARD A & JUDITH F BERLAND 1 40% $ 4,460.00 4,460.00$ 19 258300010 / 258300060 SINGLE-FAMILY MICHAEL MARROU 1 40% $ 4,460.00 4,460.00$ 20 250053100 SINGLE-FAMILY DAVID R & BARBARA M HEADLA 1 40% $ 4,460.00 4,460.00$ 21 258060160 HOMEOWNERS ASSOCIATION STRATFORD RIDGE HOMEOWNERS ASSOCIATION 1 40% $ 4,460.00 4,460.00$ 22 250051500 SINGLE-FAMILY JEFFREY W & TERESA P KERTSON 1 40% $ 4,460.00 4,460.00$ 23 250051600 SINGLE-FAMILY JAMES & RUTH A BOYLAN 1 40% $ 4,460.00 4,460.00$ 24 250051200 SINGLE-FAMILY LAKE WEST DEVELOPMENT LLC 1 40% $ 4,460.00 4,460.00$ 25 250051300 HOMEOWNERS ASSOCIATION PLEASANT ACRES HOMEOWNERS ASSOCIATION 1 40% $ 4,460.00 4,460.00$ 26 256150710 SINGLE-FAMILY ROBERT M & PATRICIA A JOSEPH 1 40% $ 4,460.00 4,460.00$ 27 256150700 SINGLE-FAMILY DANA L JOHNSON 1 40% $ 4,460.00 4,460.00$ 28 256150160 SINGLE-FAMILY KEVIN P MCGINTY 1 40% $ 4,460.00 4,460.00$ 29 256150690 SINGLE-FAMILY KEVIN J ZAHLER 1 40% $ 4,460.00 4,460.00$ 30 256150680 SINGLE-FAMILY JAMES A & JEAN WAY 1 40% $ 4,460.00 4,460.00$ 31 256150150 SINGLE-FAMILY CHRISTOPHER EVERS 1 40% $ 4,460.00 4,460.00$ 32 256150670 SINGLE-FAMILY KEVIN R & MARY E HOFFMAN 1 40% $ 4,460.00 4,460.00$ 33 254800030 SINGLE-FAMILY THOMAS & MARY ALLENBURG 1 40% $ 4,460.00 4,460.00$ 34 254800020 SINGLE-FAMILY BYRON BEQUETTE 1 40% $ 4,460.00 4,460.00$ 35 258740020 SINGLE-FAMILY ADAM A DIRLAM 1 40% $ 4,460.00 4,460.00$ 36 258740010 SINGLE-FAMILY GARY STOLT 1 40% $ 4,460.00 4,460.00$ 37 257700020 SINGLE-FAMILY MARK CRAIG MILLER 1 40% $ 4,460.00 4,460.00$ 38 257700030 PUBLIC CITY OF CHANHASSEN 0 40% $ --$ 2 TOTAL 8,920.00$ 35 TOTAL 156,100.00$ 37 TOTAL 165,020.00$ PRELIMINARY ASSESSMENT ROLL CITY PROJECT NO. 2020-02 CITY OF CHANHASSEN Assessment Totals MINNEWASHTA PARKWAY REHABILITATION Assesable Cost Roadway Assessment Total Estimated Roadway Cost City of Chanhassen Assessments City of Victoria Assessments APPENDIX F CRESTVIEW NEIGHBORHOOD EXISTING DRAINAGE AREA MAP NORTH CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 14, 2019 RESOLUTION NO: 2019-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING FEASIBILITY STUDY AND CALLING THE PUBLIC HEARING FOR THE MINNEWASHTA PARKWAY STREET REHABILITATION PROJECT NO. 20-02 WHEREAS, pursuant to resolution of the Council adopted January 14, 2019, a report has been prepared by Kimley-Horn and Associates with reference to the above-referenced project, and this report is being received by the Council on October 14, 2019, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible. NOW THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. The Council will consider the improvement of such project in accordance with the report and the assessment of abutting properties for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the street improvements of $699,000. 2. Public hearing for the proposed improvements within the Minnewashta Parkway Rehabilitation Project No. 20-02 shall be held on October 28, 2019, in the Council Chambers of City Hall at 7:00 PM. Passed and adopted by the Chanhassen City Council this 14th day of October, 2019. ATTEST: Todd Gerhardt, City Manager Elise Ryan, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Letter from Mack Titus dated 09­28­2019 Section CORRESPONDENCE DISCUSSION Item No: K.1. Prepared By File No:  ATTACHMENTS: Mack Titus Letter 09­28­2019 Todd Gerhardt / Chanhassen City manager: 9128119 I met with Jason Wedel gl25/Ig. He provided a plat showing a 60' Chanhassen easement on Century Trail in Arboretum Village. lt also illustrated the derivation of the L4'Rule re: driveway inspections. ln turn, lshared this plat with the Arboretum Village Board that evening, during the "Homeowner Open Forum" section of the meeting. The Arboretum Board Board President then stated: . There would be a driveway rebuilding program in 2Ot9 o Arboretum Village would provide the Engineering Dept. with an address-list of driveways being rebuilt . Noting driveway access by public or private street . And specify the Arboretum Village Association's intent to rebuild driveways to Chanhassen Code. My hope is that all parties are now on the same page. Thank you for your contributions in this matter. =cq 5. $.rs\rrl\\"- (F<R S M Titus 27 47 Century Trail Chanhassen, MN 553L7 CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject 2019 Building Permit Activity through October 1, 2019 Section CORRESPONDENCE DISCUSSION Item No: K.2. Prepared By File No:  ATTACHMENTS: Building Permit Activity 10­01­2019 2019 Building Permit Activity ci'fvorchanhassen Thru October l, 20197700 Market Bouleva Chanhassen, MN 55 952-227-1100 304l51lResidential Single-Family t2 6 l8Residential Tovmhomes 0 0000Apartments/Senior Facilities 484272Total Residential 0 0 J JNew 0 0 0 0Redeveloped 47l3t420Remodeled 50l31423Total Commercial 99 81 75Single-Family Lots 6l 49 43Residential Townhome Lots 160 130 118Total Available Lots 57 100 48 55 49Single-Family 96 4 0 12 56Townhomes 26800760Apartments/S enior Facilities 82 109 109 67 58Commercial 431Total Number of AII Permits 23s 213 233 134 \\cfs5\cfs5\shared_data\admin\forms\building permit activity 2019 yd.doc Residential Building Permits 1't Quarter 2od Quarter 3'd Quarter YTI)4th Quarter Total YTD Commercial Building Permits l't Quarter 2od Quarter 3"d Quarter YTD 4th Quarter Total YTD Available Lot Inventory (end of Ouarter)I't Quarter 2'd Quarter 3"d Quarter YTD 4th Quarter Total Permit History 2014 2015 2016 2017 2018 CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Building Permit Data as of 10­02­2019 Section CORRESPONDENCE DISCUSSION Item No: K.3. Prepared By File No:  ATTACHMENTS: Building Permit Data 10­02­2019 tf[f rll lllg1 l"ll lll"l llllll J) ffil I I l:l3lBl*1il1!1tj!ltrL:lll=l lll lEl=lrl I I I IflEl€l,l I I l# €lEl3l I I H El"alEl*l:lrliEl8tit6l4tut4t0 lll llll l;l lBl ll I I lgl I I rlllHlcl:le JaFo E J @ F 9 l;rllt IB lEl gl l:ll lEl l,lIJ tz t3 a4>l: :io Ia FF 1T[[TI I l,EiI I tgatI I &lrlI lllElI IEllirlI I l"Hiul tl!t<I t>tlfll>lol!lJ1dl!t;19t>l< zl +l+l5l oo U FF L Fro ':l 'd d1 = 3l s € o .l !l €l lll. El"l I lE HlEHsl E I I tEl lLl?l l=lll Itld I l2lEl I a 1; sI cl : €l 9t oN FLt6 azUoz)o o I a6 N F o E xrL ozo lo l.Hl l;lsialelaLall3l lllll lllfl ll"l.l"fllel"fflgl"l.l.lBl*l*l I lilSlElEl ILIl|lltll|lll]tffiil1ll ! t'l ! lt!lll|1|ll|||LIl||lIlllllIllllIlI -lll|,l t t,t I | | l,l I I | | | | I I I I | | I t,t I I I I t,l ill ,lt | | I I t,t | | I | | I I I I I I I I I I | | | I I I I I I I I I | | | | I I I I I I lillii rlt u-t-t-t]t-ti-il Itiffi]i1tt]_]ui H-t u tl le ele elQ Qlt> >t> >t> > l6l6lEt6t6tEl L"l--l-l-l"llIlIllIllIlll||| ,|l tl ,I ||t ltl IlIlllIllIlIlllll Irll >l FU llHt titI iL||||tLl|t |'l l ll t'|l l tt -E lEt 1sl l l l |,l l l,l l l t l l |l t l l't 1 |l l,l l l ral €l lol lit l!lt l++-l!lll|!|t Ei lllillrilElffillg i I o.l lxln hr_l Ilhl.dlelelelel6lls zlz zlz alslolo ol6 elll+l+l*1*l I I l-t I I I l-t I | | | I | | I t-t | | | tl llltl|]|tl ||l #l=l'l l:l ll-l lll=l'l lrl lllllllllllll-l ll=l-l l=l ll-l lll"l'l llllll I Itl lsl I it llFl I l+ I I Illllal tqi ffi+14|It11 lL-l I I I I I 1..1-L ] I lalnl- l- l- l:l I llElElalElEl;II lElll I'il I I l|l llIl,l I l.l lal I Etlt-Jt >t I | | tlLl lilllllEl rlHiill iiei# iiui*illll;t lFt-lffi ol L:t5 lit -t L] r-L :l lll I t-ltJlt<lIFL10t ll -l-| |||tl tl t-l I l,|I I I tl t-l CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Municipal Legislative Commission Board of Directors Meeting Agenda 10­02­2019 Section CORRESPONDENCE DISCUSSION Item No: K.4. Prepared By File No:  ATTACHMENTS: MLC Boad Meeting Agenda 10­02­2019 n^-02- MUNICIPAL LEGISLATIVE COMMISSION BOARD OF DIRECTORS MEETING Wednesday, October 2, 2019 11:30 AM-1:30 PM Maple Grove Government Center Maple Grove, Minnesota MEETING AGENDA Page # Call Meeting to Order Additions to Agenda Introductions Welcome from the City of Maple Grove Consent ltems a. Approval of the fune sth,201.9 Board Meeting Minutes.....'.3 b. Approval of Treasurer's Report...5 14. L1:4|AM - Guest Speaker: Cynthia Bauerly, Commissioner, Department of Revenue........".'........11 I. II. III. IV. v. uI.Discussion ltems a. MLC Audit Reports for 2017 /2018 - MMKR Unmodified Opinion""""""L3 b. MLC Lobbyist Evaluation Committee Report......L7 c. Subcommittee Review and Timeline...........31 i. Breakfast Planning Subcommittee: Oct. 11th, l'0:00 AM ii. Legislative Program subcommittee: oct. 14tt" 1PM-2:30PM, Nov. 14th 1PM-2:30PM d. 2020 Legislative Session i. Potential Legislative Priorities ii. Discussion on Recognition of Rep. Sandy Masin - Salary Cap Repeal Support e, HousingAffordability ....33 f. MLC Mayor's Meeting with Gov. Tim Walz i. when: Friday october l\,2079 - B:00 AM Meeting, Pre-Meeting at 7:30 AM ii, Location: Governor's Office, 130 State Capitol g. MLC City Council Meetings (Dialogue with Legislative Delegation) h. NLC City Summit - San Antonio, Nov. 20-23,2079 .49 VIII. UpcomingMeetings....51 a. Operating Committee - Thursday, November 7 (LMC Building) b. Board Meeting - Wednesday, December 4 (host TB D) i, Guest Speaker - Secretary of State Steve Simon IX. Adiourn 3338s. r n^-0/- MUNICIPAL LEGISLATIVE COMMISSION BOARD OF DIRECTORS MEETING Wednesday June 5, 2019 | 11:30 AM - 1:30 PM Braemar Golf course I Edina, MN MEETING MINUTES MEMBERS PRESENT: City Manager Tom Lawell, Apple Valley Mayor Elizabeth Kautz, Burnsville City ManaBer Melanie Mesko Lee, Burnsville City Manager Todd Gerhardt, Chanhassen City Manager Rick Getschow, Eden Prairie City Manager Scott Neal, Edina Mayor George Tourville, lnver Grove Heights Mayor Doug Anderson, Lakeville STAF F: Tom Poul, Messerli & Kramer P.A Katy Sen, Messerli & Kramer P.A. OTHERS PRESENT: lrene Kao, League of MN Cities City Management Fellow Casey Casella, Edina Assistant City Manager Lisa Schaefer, Edina Council Member Ned Carroll, Plymouth MEMBERS ABSENT: Mayor Mary Hamann-Roland, Apple Valley City Manager Jamie Verbrugge, Bloomington Mayor Gene Winstead, Bloomington Mayor Elise Ryan, Chanhassen Mayor Mike Maguire, Eagan City Manager Dave Osberg, Eagan Mayor Ron Case, Eden Prairie Mayor Jim Hovland, Edina City Administrator Joe Lynch, lnver Grove Heights City Administrator Justin Miller, Lakeville Mayor Brad Wiersum, Minnetonka City ManaBer Geralyn Barone, Minnetonka City ManaBer Dave Callister, Plymouth City Administrator Brad LaRon, Savage City Manager Terry Schwerm, Shoreview Mayor Anne Burt, Woodbury City Administrator Clint Gridley, Woodbury Rachel Stuckey, Messerli & Kramer P.A City Administrator Heidi Nelson, Maple Grove Mayor Mark Steffenson, Maple Grove Mayor Jeff Wosje, Plymouth Mayor Janet Williams, Savage Mayor Bill Mars, Shakopee City Administrator Bill Reynolds, Shakopee Mayor Sandy Martin, Shoreview Mayor Hovland called the meeting to order at 11:51AM. CONSENT ITEMS Kautz moved adoption of the Minutes from March 5, 2019 and treasurer's report dated May 31, 2019. Wiersum seconded the motion. THE MoTloN PREVAILED. Neal welcomed members and spoke about Braemar Golf Course, its recent remodel, and other development throughout the city. Member questions followed. 3 MLC 2019 LEG!SLATIVE REPORT Poul and Sen walked through the MLC's 2019 legislative report, giving an overview of legislation from the 2019 session, touching on the dynamics of session, transparency at the end of session, and the process of how a potential special session would progress. They then went over the status of MLC initiatives, and discussion from members focused on the salary cap issue. DISCUSSION ITEMS Poul gave an update on the lobbyist subcommittee, explaining that because of additional responsibilities, Gridley would no longer be able to take on the role of lobbyist subcommittee chair, and asked if anyone was interested. Lawell volunteered to be the new chair, and Neal volunteered to join the committee as Bart Fischer was no longer on the committee after Oakdale's departure. Poul said they would start the process for the lobbyist evaluation, and would plan on discussing results at the October board meeting. Kao gave an update on Harstad v. Woodbury, followed by a discussion on a potential legislative change to grant statutory authority to cities to levy growth-related infrastructure improvement fees. Lawell and Poul led a discussion on Rep. Huot and Sen. Clausen's bills (HF 2870/SFL876) to limit local government employment suspension length. Member questions and discussion followed. Poul led a discussion on MLC meetings for 2020, including the mayors meeting with the governor, potential guest speakers, and the legislative breakfast meetings. Members discussed interest in potentially having Steve Simon (Sec of State), Myron Frans (MMB), Margaret Anderson Kelliher (MnDOT), Cynthia Bauerly (Revenue), and Nora Slawik (Met Council) speak to the group. UPCOMING MEETINGS Poul noted the upcoming Operating Committee and Board Meeting dates. Schwerm said that he would check and see if Shoreview would be available to host the October Board meeting and would let staff know. The meeting adjourned at 1:30 PM. 4 33358 l Memorandum Municipal Legislative Commission Melanie Mesko Lee, Treasu rer 70/ou2otg September 30, 2019 MLC Treasurer's Report To: From: Date: Re: Attached are the MLC Financial Statements for the period ending September 3O 2019. As of September 30, 2019, the MLC has an available cash balance o1577,U7.93. Year-to-date revenues consist of S155,435 of member dues and S1,503.45 of interest income. Year-to-date expenditures are s118,033.50 for the first, second and third quarter 2019 Messerli & Kramer retaine t,51,067.24 tor catering and meeting room rental, 5850 for the LMCIT annual insurance premium, 5300 for website hosting and 53,290 for audit services through August. ,"^-0L 5 MUNICIPAL I.E615LATIVE coMMr5StoN MUNICIPAT LEGISLATIVE COMMISSION BALANCE SHEET SEPTEMBER 30,2019 ASSETS: Cash & lnvestments - 4M Fund 5 72,847.93 TotalAssets 5 72,a47.93 LIABILITIES AND FUND BAI.ANCE: Fund Balance 5 72,847.93 Total Liabilities and Fund Balance s 72,847.93 Unaudited preliminary financlal statements 6 MUNICIPAL LEGISTATIVE COMMISSION YEAR-TO.DATE REVENUE SCHEDUTE FOR THE PERIOD ENDING SEPTEMBER 30, 2019 MEMBERSHIP DUES AMOUNT DUE AMOUNT RECEIVED FULL MEMBERS Apple Valley Bloomington Burnsville Chanhassen Eagan Eden Prairie Edina lnver Grove Heights Lakeville Maple Grove Minnetonka Plymouth Savage shakopee Shoreview woodbury s 10,500.00 10,500.00 10,s00.00 6,484.75 10,s00.00 10,s00.00 10,s00.00 8,776.50 10,500.00 10,500.00 10,s00.00 10,500.00 7,678.25 70,379.75 6,677.75 10,500.00 s 10,500.00 10,500.00 10,500.00 5,444.75 10,500.00 10,500.00 10,500.00 8,776.50 10,s00.00 10,500,00 10,500.00 10,500,00 7,678.25 70,379.7s 6,67r.75 10,500.00 Full Members Dues Revenues s 1ss,43s.00 s 1ss,43s.oo lnterest lncome Dividend - LMCIT Meeting Reimbursements S 1,603.46 s157,038.46 Unaudited preliminary financial statements 7 Total Revenues MUNICIPAT TEGISTATIVE COMMISSION STATEMENT OF REVENUES AND EXPENDITURES FOR THE PERIOD ENDING SEPTEMBER 30, 2019 2079 BUDGET 2019 Y-T-D VAR IANCE %oF BUDGET REVENUES Member Dues lnterest Dividend - LMCIT s 1ss,43s.00 s 10.00 155,435.00 1,603.46 s s s (1,s93.46) 100.00% 76034.60./" o.oo% Total Revenues s 1ss 445.00 157 .46 1 593.46 1o1.03% EXPENSES Professional Services; Legislative Consulting Fees Reimbursed Expenses lnsurance Audit Other s 142,378.00 s 15,000.00 1,000.00 4,525.O0 405.00 106,783.50 s 11,250.00 850.00 3,290.00 7,367.24 35,594.50 3,750.00 150.00 1,235.00 (9s6.24) 15.00% 7s.00% 85.O0% 72.71.4 336.77% Total Expenses s 163,308.00 5 723,s34.74 5 39,77326 15.65% Revenues Over (Under) Expenses Fund Ba13nce, January 1, 2019 Fund Balance, Year-to-Date s s s (7,863.00) s 39,344.2t 5 t,4aLzL s 33,503.72 39,344.27 72,447.91 Unaudited preliminary financial statements 8 MUNICIPAI TEGISTATIVE COMMISSION YEAR.TO.DATE EXPENDITURES SCHEDUTE FOR THE PERIOD ENDING SEPTEMBER 30, 2019 DATE EXPENDITURES TOTAL LEGISLATIVE CONSULTING REIMBURSED EXPENSES INSURANCE EXPENSE AUDIT OTHER 0u23/19 03/t|/19 s 39,344.s0 $ 35,s94.50 s 2s0.00 3,750.00 s s s 250.00 03128/19 03128/19 06/17 lD 35,594.s0 3,750.00 850.00 811.24 07 /071t9 08/0slL9 09/241t9 39,344.50 300.00 3,290.00 35,594.50 3,750.00 300.00 3,290.00 TotalExpenditures 2019 BudSet Balance 5123,s34.14 5153,308.00 s 106,783.50 s S 142,378.00 5 11,250.00 15,000.00 s 8s0.00 s 1,000.00 s 3,290.00 5 $ 4,525.00 5 1,36t.24 405.00 s 39,773.26 s 35,594.50 s 3,7s0.00 s 1s0.00 s 1,235.00 s (9s5.24) Unaudited preliminary fi nancial statements 9 Messerli & Kramer: retainer (pmt 1:4) Eagan Comm!nity Center: February M[C Breakfast room rental Messerli & Kramer: retainer (pmt 2:4) League ofMN Cities lnsurance Trust Lancer Catering at Braemar GolfCourse: catering forlune meeting Messerli & Kramer: retainer (pmt 3:4) Byte Technology: website hosting MMKR audit seNices - through August 39,344.50 850.00 811.24 MUNICIPAL LEGISLATIVE COMM ISSION Cynthia Bauerly Revenue Commissioner Commissioner Cynthia Bauerly became commissioner in January 2015 after joining the department as deputy commissioner in the spring of 20L4. As commissioner, she oversees an agency with more than 1,500 employees that manages over 30 different taxes and collects over 520.5 billion annually. Prior to joining Revenue, she served as Deputy Commissioner of Workforce Development at the Minnesota Department of Employment and Economic Development (DEED) where she led the department's work of providing economic security for transitioning workers and workforce training and readiness. Bauerly has extensive experience in law, management, and public policy. She has served in key leadership and management roles including as a commissioner of the Federal Election Commission from 2008-2013, and as chair of the agency in 2011. She also worked in the U.S. Senate developing and implementing a broad policy agenda that included working with the Senate Judiciary and Finance committees and the Joint Economic Committee of Congress. She has also worked in private practice in both Minnesota and Washington, D.C., most recently as a lawyer at Fredrikson & Byron in Minneapolis. Bauerly earned a B.A. from Concordia College in Moorhead, a J.D. from lndiana University School of Law-Bloomington, and a Master of Public Affairs from lndiana University's School of Environmental and Public Affairs. TI I I cvnthia. ba uerlv@state. mn. us 1L [;l t I KR PRINCIPAI-S Thomas A. Karnowski, CPA Paul A. Radosevich, CPA Ifilliam J. Lauer, CPA Jamcs H. Eichten, CPA Aaron J. Nielsen. CPA Victoria L. Holinka, CPA/CMA Jaclyn M. Huegel, CPA CERTIFIED PUBLIC ACCOUN ANTS September 13,2019 To the Board of Directors and Management Municipal Legislative Commission The following is a summary of our audit work, key conclusions, and other information that we consider important or that is required to be communicated to the Board of Directors, administration, or those charged with govemance of the Municipal Legislative Commission (the Commission). OUR RESPONSIBILITY UIOTR AUDITING STANDAR-DS GENER{LLY ACCEPTED IN THE UNITED STATES oF AMERICA We have audited the financial statements of the govemmental activities and the major fund of the Commission as of and for the years ended December 3 l, 2018 and 2017 . Professional standards require that we provide you with information about our responsibilities under auditing standards generally accepted in the United States of America, as well as certain information related to the planned scope and timing of our audits. We have communicated such information to you verbally and in our audit engagement letter. Professional standards also require that we communicate the following information related to our audits. PLANNED ScoTe AND TIMING oF THE AUDITS We performed the audits according to the planned scope and timing previously discussed and coordinated in order to obtain sufficient audit evidence and complete an effective audit. AUDIT OpnToN AND FINDINGS Based on our audits of the Commission's financial statements for the years ended December 3 I , 20 1 8 and 2017: a We have issued unmodified opinions on the Commission's basic financial statements. The Commission has elected not to present management's discussion and analysis, which accounting principles generally accepted in the United States of America have determined is necessary to supplement, although not required to be part of, the basic financial statements. Our opinions on the basic financial statements were not affected by this missing information. SIGNIFICANT ACCOUNTING POLICIES Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the Commission are described in Note 1 of the notes to basic financial statements. No new accounting policies were adopted, and the application of existing policies was not changed during the years ended December 3 1, 2018 and 2017 . We noted no transactions entered into by the Commission during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Malloy, Montague, Karnowski, Radosevich 6r Co., P.A. 535)\layzata Boulevard . Suite 410. Minneapolis, MN ,5416. Phone: 952-545-0424, Fax:952-545-0569 . www 13Inml(r.aont Municipal Legislative Comm ission September 13,2019 Page2 CoRRECTED AND UNC0RRECTED MISSTATEMENTS Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no misstatements detected as a result of audit procedures that were material, either individually or in the aggregate, to each opinion unit's financial statements taken as a whole. ACCOUNTING ESTIMATES AND MANAGEMENT JUDGMENTS Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The financial statements contain no significant accounting estimates. The financial statement disclosures are neutral, consistent, and clear DISAGREEMENTS WITH M,TNAGBNTSXI For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course ofour audits" DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT We encountered no significant difficulties in dealing with management in performing and completing our audits. MANAGEMENT CONSULTATIONS WITH OTTTTN INDEPENDENT ACCOUNTANTS In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the Commission's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. MANAGEMENT REPRESENTATIONS We have requested certain representations from management that are included in the management representation letter dated September I 3, 20 1 9. OTHER AUDIT FINDINGS OR ISSUES We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Commission's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. L4 Municipal Legislative Commission September 13,2019 Page 3 Cr-osrNc We would be pleased to further discuss any of the information contained in this report or any other concerns that you would like us to address. We would also like to express our thanks for the courtesy and assistance extended to us during the course ofour audits. This report is intended solely for the information and use of the Board of Directors, management of the Commission, and those who have responsibility for oversight of the financial reporting process and is not intended to be, and should not be, used by anyone other than these specified parties. /U4, /l*[f,,L,.,--Z;I a, P4- MALLOY, MONTAGUE, KARNOWSKI, RADOSEVICH & CO., P.A. Minneapolis, Minnesota 15 THIS PAGE INTENTIONALLY LEFT BLANK L6 2018-2019 MLC PERFORMANCE BIENNIAL EVALUA TION Summary of All ResBanses Receivell Consultant: MESSERLI & KRAMER All Cities CombinedCity: Date Au ust 2019 PURPOSE: The purpose of this evaluation process is to provide . Assessment. Feedback. Recognition of accomplishments. Opportunities for progress RATINGS: 1 Needs lmprovement - Performance is not satisfactory and there are areas for improvement or growth in order to become fully successful. 2 Fully Successful - Consistently, successfully completing and accomplishing the tasks and responsibilities established by the MLC Board and Operating Committee. 3 Exceeds Expectations - The lobbyist work product and service are exemplary, accomplishing more than what is expected. M&K JOB DESCRIPTION FOR MLC: . Coordination and staffing of all MLC Board of Directors, Operating, and additional sub-committee meetings;. Appearances before city councils;o City-specific information on projected and actual impacts of relevant administrative or legislative actions;. Coordinating guest speakers at MLC meetings;o Produce MLC newsletters;. Planning, coordination and execution of a legislative reception in January;. Regular e-mail updates on issues of concern to city managers;. Coordination of efforts with other municipal organizations;. Representation before the Minnesota Legislature and executive agencies;. Work with and support the 18 senators and 31 representatives from MLC cities;. Produce a comprehensive legislative summary at the end of the legislation session lune 2 019 49 Page 1 t7 A. IMPORTANT JOB TASKS AND RESPONSIBILITIES 1. Effectiveness at Guiding the Work of MLC Board and Operating Committee Does the Consultant provide comprehensive and strategic advice about how to effectively accomplish MLC's legislative goals and objectives? Does the Consultant provide assistance and additional information as needed by board? Do the agendas for board and operating committee meetings address the most relevant topics? Does the Consultant provide professional leadership to effectively facilitate board and operating committee meetings? RATING: 2.58 EXPLANATION FOR RATI NG. Tom and Katy are strategic and able to convey the big picture. They bring fonrvard issues of relevance to our group and advise when other issues may be beyond our scope. They communicate complex information in an easily understandable form. Written materials are always very thorough. M/K do a very good job putting together meeting packets and facilitating meetings that address the topics most relevant for the time. Consultant is very effective on assisting with legislative issues and strategies as we prepare a legislative priorities. Tom does a great job in facilitating the meetings as well as preparing topics and speakers. Agenda topics are relevant and timely. We appreciate M&K's ability to bring well-respected and appropriate speakers to our meetings. Their staff always responds to our questions and they do a good job of asking for input on items as they arise during the session. Excellent guidance and assistance This is my first legislative session working with M&K and MLC. I have been impressed by the quality and quantity of the information shared and the opportunities for the MLC membership to meet and discuss issues. M&K personnel do a great job of managing the needs of the many hearty egos that comprise the Board and Operating Committee. June 2 019 50 Page 2 18 2. Relationship with MLC Membership Does the Consultant maintain working knowledge of city issues and priorities in order to provide effective counsel? Does the Consultant provide assistance and additional information as needed by member cities? ls the Consultant available to meet with your City Council upon advanced request? Does the Consultant have the professional respect of your City Council? RATING: 2.65 EXPLANATION FOR RATING The consultant has attended our city's meeting with local legislators, city council members, and staff. Although they are not active participants, their presence provides insight into our local issues. We appreciate their interest. We feel that M/K has an excellent grasp of legislative issues. They are ready and willing to provide assistance when needed. Consultant has a good background on the most important issues and gives us great advice on both sides of an issue as well as whether or not they are practical and time effective to pursue. Probably need to have you reach out to my council in an effort to get them engaged. Appreciate that Tom comes to our City Council Meeting each year and briefs them. He is prompt in his email responses. M&K has earned a high trust level from the membership. I haven't had the opportunity to request a meeting with our City Council. The Mayor has the most direct knowledge and has expressed appreciation for the work and expertise offered by M&K. I think our board meetings and operational meetings are informative and well run. As in, it's worth my time going Page 3 19 a a a a June 2019 51 3. Effectiveness at Organizing and Conducting Meetings with Others a Did the Consultant organize timely and productive meetings of the board and operating committee? Was the MLC legislative reception well-organized and well-facilitated by Consultant so that we successfully communicated MLC legislative priorities? Was the Consultant successful in arranging and conducting successful meetings with State officials? Did the Consultant suggest and secure pertinent guest speakers for MLC meetings? RATING: 2.65 EXPLANATION FOR RATING The legislative reception is one of the more positive events the consultant coordinates. It provides the opportunity to present a consistent message to not only the local legislators representing our member cities, but also to our city council members. lt's clear our consultants are well respected by the legislature and governor's leadership as well due to the high caliber of speakers attending our board and operating committee meetings. M/K has consistently done a good job securing speakers and legislators for meetings. This year's legislative reception in Plymouth for our group was one of best attended ever. This is perhaps the Consultant's best area of expertise. The legislative breakfast sessions are always well organized and is the organization's most important meeting of the year. Clearly the contacts M&K have developed over the years pays off. They are a respected organization and people want to be involved in our events due to the relationships M&K have. Guest speakers have been good MLC agenda is thorough I felt the quality of the speakers was sound. I appreciated the meeting with our legislators. lt can be difficult to manage time/expectations with so many elected officials, but I did feel that it was free flowing information sharing. Page 4 20 a a a lune2019 52 4. Leadership in the Preparation of the Legislative Agenda Did the Consultant convene the legislative agenda committee in a timely manner? Was the Consultant well-prepared with respect to the issues requiring the attention of the committee? Did the Consultant produce well prepared draft agendas for committee consideration? Was the legislative agenda effectively produced and communicated to member cities and elected officials? Did the Consultant insure that the adopted legislative agenda was effectively communicated to State officials? a a a a a RATING: 2.46 EXPLANATION FOR RATING The legislative agenda is well prepared in a format that is easy for legislators to understand. Just the right amount of information is included. The board and operating committee have ample time to discuss the details after receiving from the legislative agenda committee. The legislative agenda is well-prepared and communicated effectively to city members Keeping the agenda simple and straight-forward continues to be well received by city members and legislators. I believe both Tom and Katie have done an excellent job of working with the legislative committee to vet through the issues. Not all issues are practical to pursue and they give us good direction on what is worthwhile and what is not, including warnings about what could go wrong with the strategies. I was impressed with the Consultant's work with LMC and other lobbying firms on the salary cap issue and believe we made significant progress. I think our legislative program needs a refresh, which M & K should lead. The format has grown stale and I think the language could use a new look and revision. M & K should take a stronger role in this development and recommendations, provide us examples of other successful formats used by their clients. I felt M&K did a fine job in representing the MLC's priorities. I look forward to greater involvement in future legislative agenda discussions. M&K staff add generous amounts of realism to our agenda. Very important. Page 5 2L June 2019 53 5. Credibility with State Elected Officials o Does the MLC legislative delegation provide positive feedback as to the effectiveness of the Consultant?. Does the Consultant enjoy access to and respect by elected officials of all political parties? . ls the Consultant viewed as a voice for MLC issues by elected officials?. Does the Consultant present a positive image of the MLC? RATING: 2.73 EXPLANATION FOR RATING Our local legislators have commented on how trustworthy Tom and Katy are, which reflects well on all member cities. They are a go-to source for information. M/K is well-respected by our state legislative delegation. They present a very positive image of our organization. The Consultant is well respected by all of our legislators and has effective and well established relationships that serve us well. The speakers consistently tell us how respected the lobbying staff is and they always put our membership in a good light. Well respected firm and Tom has good relationships with legislators. Don't get the sense that they can turn state staff or legislators toward our position (i.e influence) as much as desired or is possible in the role of a lobbyist. It seems the staff have effective and respectful working relationships. As measured by what I hear from state elected officials. Strong credibility 6. Credibility with Other Lobbying Organizations o ls the Consultant viewed as an effective partner of LMC and Metro Cities?. Does the Consultant have positive working relationships with other govern mental, q uasi-govern menta I or related non-profit agencies?. Does the Consultant maintain a professional relationship with organizations that may have an agenda that is not consistent with MLC's? RATING:2 54 EXPLANATION FOR RATING lune 2019 54 Page 6 22 The relationship between the consultant and partner groups is very positive and collaborative. Care is taken to complement and not overlap. We feel that M/K has credibility with other lobbying organizations, especially Metro Cities and the LMC. Salary cap issue was a great example of working well with LMC and other lobbyists hired by individual cities to make progress and hopefully obtain some positive legislation in 2020. As a board member for Metro Cities, I can attest to the partnership and interaction between the organizations - and even more important the flow of information that happens. Strong with the big two - MLC and Metro Cities M&K seems to be professional and responsive. Appreciate their knowledge. It's good to see MLC working with LMC. I don't much about this, except for good relations with Metro Cities, LMC and CGMC. 7. Professional Standards . Does the Consultant appropriately disclose potential conflicts of interest to the board and operating committee? . Does the Consultant have credibility, integrity and commitment in the work they do for the MLC?. Does the Consultant show proper partisan independence? . Does the Consultant show sound professional experience-based judgment in how they accomplish their work? RATING: 2.54 EXPLANATION FOR RATING Annually we review the list of the consultant's clients, which gives member cities an opportunity to express concern if needed (rarely the case). Tom and Katy work well with both political parties and do not show favoritism to one over the other. No concerns with the Consultant's professional standards. We never have concerns about M&K's role and representation of our group No concerns They take this obligation to be important. Page 7]une 2019 55 23 8. Communications . Does the Consultant prepare written information that is concise and accurate?. ls information conveyed to MLC and member cities in a timely fashion?. Are oral or written communications from the Consultant to the board, operating committee and member cities germane, helpful, relevant and well prepared?. ls the Consultant courteous, transparent and equitable in their reporting and communications style? RATING. 2.46 EXPLANATION FOR RATING: Written communications are excellent - thorough, yet to the point. The Consultant's support staff needs improvement in areas such as attention to detail and following up with certain issues. Accuracy of some information can be an issue from time to time such as minutes and lists. Keeping committee lists consistent from year to year so members do not get dropped as has happened. This area needs attention. The updates are well done and I am always passing them along to our entire council and appropriate staff. As noted, Tom is prompt in his email responses Strong material inclusions Like e-mail briefings 9. Consultant Role in Passage of Legislation a Was the Consultant instrumental in the passage of legislation that advances MLC's agenda? Was the Consultant instrumental in the defeat of legislation that would be contrary to MLC's agenda? Did the Consultant effectively enlist the participation of MLC mayor's and managers at critical points in the legislative process? RATING: 2.23 EXPLANATION FOR RATING Tom and Katy have excellent relationships with legislators and their staff. That seems to make a positive difference in advancing our interests. They are timely in keeping us abreast of fast-moving events. a a Page B 24 June 2019 56 Appreciate the regular (but not ovenuhelming) amount of information. It seems more and more to be about defeating legislation that would be contrary to our agenda than about passing legislation that advances our agenda. ln both regards, M/K has done good work. As we have discussed frequently, we are often in the defensive mode and I believe the Consultant does a great job in getting our positions to the table to defeat unfriendly legislation. This is their weakest area. lt does not seem that M & K and Tom specifically has as much of pull and influence as desired and needed. This is really a rating for the past year, which was not necessarily as successful as the MLC has been in previous years. ln part, this was to be expected with the change in administration and the new focus of the House and Governor on expanding the LGA program. However, if you look over the long term, the MLC lobbyists have been extremely successful in implementing many aspects of the legislative program. Therefore, despite rating them slightly lower than usual on this year's success, I still believe that the MLC and M & K has been very successful over the longer term in achieving legislative changes that benefit our cities. 10. Value of Relationship . Did we get what we paid for?. Does the Consultant make contributions for the good of the MLC?o Has your relationship with the Consultant been a positive and valuable one? RATING: 2.65 EXPLANATION FOR RATING Yes - MLC's relationship with M & K is excellent, and we do receive great value for our work. Tom and Katy are approachable, open to ideas, and honest about our chances for success or failure. There is value in the relationship with M/K - it has been positive and valuable Overall, I am pleased with the relationship between the consultant and MLC membership and believe we receive good value in almost all components of the contract. M & K, Tom and staff know us very well We (M & K with member cities) have a great rapport They are responsive, positive and good to work with June 2019 57 Page 9 25 As noted, they do not seem to be making as much a difference with legislators as desired - lifting our message and carrying weight with legislators. For the first legislative session, I certainly feel it has been positive and valuable. Strong value for our dues. Very pleased with level of service. 1'1. Overall Rating of Job Performance When considering all aspects of the Consultant's performance, our city believes that the Consultant: 1 Needs lmprovement - Performance is not satisfactory and there are areas for improvement or growth in order to become fully successful. 2 Fully Successful - Consistently, successfully completing and accomplishing the tasks and responsibilities established by the MLC Board and Operating Committee. 3 Exceeds Expectations - The lobbyist work product and service are exemplary, accomplishing more than what is expected. RATING: 2.53 FINAL COMMENTS: What can the Consultant take the greatest pride in? What do you feel are their strongest points, finest accomplishments this year? Generally, our membership has a great deal in common. We do have differences, though, and the consultant is masterful at keeping us focused on what we can do best together. It's hard to define accomplishments when we are continually playing defense but I believe the consultant does a great job in representing our collective interests at the Capitol. Strong relations with the member communities Tom still managing his duties despite the time away up north Tom, Katie and Rachel are excellent, competent professionals Responsive, knowledgeable, positive Appreciate M & K support of the lnnovations Group Strong communication, good handle on issues of importance and realistic perspective of how they may be addressed in St. Paul. June 2019 5B Page 10 26 What areas do you feel most need improvement? Why? Do you have any constructive, positive ideas the Gonsultant can improve these areas? Support services as stated above. As noted above, being able to carry more weight and have more success with certain bills. More active in designing an effective legislative program - refreshing it as needed Deeper legislative strategy on how we can accomplish things We have lost a few members as of late. We should have a review of the reasons Maplewood and Oakdale left. They obviously did not see enough value in MLC. ls there something we could have done better? Was this a natural course of events? Are there other communities we should look at (e.9. Blaine). Not at this time I think the strongest element of the MLC is that we typically have a legislative policy that is consistent in the core beliefs of organization in having a fair and equitable taxation and aid system for not only our cities, but for all of Minnesota. ln addition, the legislative program also focuses on local autonomy and decision-making, necessary transportation and transit funding, and economic development and job creation. I think this is the something that the MLC should take great pride in. Page 11 27 fune 2019 59 SUMMARY OF 201 9 MLC EVALUATION OF LOBBYIST - M & K #4 Leadership in the Preparation of the Legislative Aoonda #5 Cred ibility with Elected Officials #6 Credibility with Other Lobbying Orqanizations #7 Prof6ssional Standards #a Communication #9 Consultant Role in Passage of Leoislation #10 Value of Relationship #11 OVERALL RATING OF JOB PERFORMANCE Actua I Average Score Change tn ScoreCITY #1 Effectiveness at Guiding the Work of MLC #2 Relationship with MLC Membership #3 Effectiveness at Organizing and Conducting Meetings with Others 2 2 2.18 0.1 8ADole Vallev 2 3 2 2 3 2 2 2 2 Bloominoton Burnsville 2 2 2 2 2 2 2 2 2 2 2 2.00 -o.41 Chanhassen 3 2 3 3 2.73 0.00Eaoan3232333 2.70 0.09Eden Prairie 3 3 3 3 3 2 2 3 2 3 3 3 2 3 2 2 3 3 3 0.00Edina 2 3 3 2 2 2 3 2.5 2.32 -0.14lnver Grove Heiohts 2 2 2 3 2 3 2 2.64 0.45Lakeville333323 MaDle Grove Minnetonka 3 3 3 3 3 3 3 3 3 3.00 0.55 2 3 2 1 2 2 2 2.18 -0.55Plymouth223 2 2 2.18 -0.82Savaoe233222222 ShakoDee 3 2.5 3 3 3 3 3 3 2.95 3 3 3 3 3 3 3 2 3 3 2.91 0.05Shoreview 3 3 2 2.5 2.75 2.61 -0.34Woodburv2.5 3 2.5 2 2.5 2.53 2.55 o.o2Averaqe Score 2.58 2.65 2.65 2.46 2.73 2.54 2.54 2.46 2.23 2.65 Chanoe in Score:-0.09 0.24 0.24 -0.08 -0.14 0.04 0.21 0.04 .0.10 -0.05 -0.11 0.02 NJ(o 61 MUNICIPAL LEGlSLATIVE COM M ISS ION MLC 2020 Session: Follow-up on Suggestions from Lobbvist Evaluation The Messerli Kramer performance evaluation highlighted strengths, as well as opportunities for improvement. Below are the identified strengths, suggestions for improvement, and key takeaways and next steps. Strengths include: strategic thinking; securing interesting and influential speakers for meetings; credibility and strong relationships with legislators; providing insight at city council meetings on upcoming legislative sessions; organizing pre-session breakfasts, relevant weekly updates and skill at partnering with the varied city organizations. Suggestions for improvement include: refresh the legislative platform to remove stale items and update the format, include more proactive legislation in the platform, clearer communication of legislative strategy, ensure accuracy of details in communications from staff. Kev Takeawavs and Next Steps . Prepare ideas for a legislative refresh ahead of first Legislative Committee meeting. At the Legislative Committee meeting discuss both proactive and defensive priorities. . Provide more detail about the in-depth strategy Messerlil Kramer implements on each of our identified priorities. Get feedback and suggestions from the Operating Committee and Board. . Host a phone-call each week to update member cities on time-sensitive developments. . Ensure accuracy of details and timeliness of responses to requests from support staff. . Continue attendance at city council meetings when legislative delegation gives session preview. 30 n^-02. MUNICIPAL LEGISLATIVE COMMISSION Subcommittee Appointments Below are the subcommittee members approved in June 2018. Appointments to subcommittees generally last up to two (2) yeors. MLC Lobbyist Subcommittee Purpose: Review the evaluations submitted from MLC member cities. Chair of the subcommittee collects the evaluation data and presents it for formal adoption ot the Fall MLC Board meeting. Members: . Tom Lawell (chair) o Clint Gridley o Scott Neal . Mayor Mike Maguire MLC Reception Planning Subcommittee Purpose: Help plan the annual breakfast/evening legislative receptionsfor the MLC legislative delegation Members: o Geralyn Barone . Mayor Mike Maguire . Mayor Sandy Martin o Bill Reynolds New Member Subcommittee Purpose: Review membership criteria and identify potential member cities. Members: . Geralyn Barone . Rick Getschow . Mayor Mike Maguire . Dave Osberg . Mayor George Tourville Legislative Program Purpose: Provide recommendations for the MLC Legislative Program prior to each session. Members: o Geralyn Barone o Dave Callister . Rick Getschow . Mayor fim Hovland o Tom Lawell o Joe Lynch . Mayor Mike Maguire o fustin Miller . Terry Schwerm o Mayor George Tourvilleo Mayor Gene Winstead Updated 9.4.19 3163 OPINION EICHANGE Counterpoint Developers' shrdies misrepresent role of fees in housing costs The Housing Affordability Institute's reports cherry pick data to accuse cities of overdtarging for building permits. Bt/ DarH Unrilclrt , Hride }{rurnen , Jrmcs Hovhnd , BrrdLy P.t Eon .nd llrty LcComb.r SEPTETBEn 23,2019 - 53aPX TWo recent reports by a builders'indusuygrcup called the HousingAtrordabifity Institute - funded by the Builders Association-Housing First (BATC) - paint an incomplete and inacorate picture of the role developmerrt fees, partiolarly building perrnit fees, play in housing cost* Both r@orts have received StarTribune overage ('tsuilders say cities are overcharging for perrnits," Aug;Z .Ggp:Zfwww.startribune.corr/builders-sayjcitieaeg[red,axSiD&fgtr @N5s6s7!672/)). While citygovemments and developers have historicallyworked hand in hand when it comes to norr development, eadr operates with different motivations Cities provide essential services to ensure the healttr" safety and welfare ofresidents. Dorelopeis and builders are private businesses motivated to orxtruct housingwith a goal of maximizing profit marBins. Sucessfi:l collaboration relies on eadr party's acknowledgment, respect and understanding of the otheds primary obiectives. Cities in our state approadr these partnerships in gpod faith and with a consistent guiding principle -nerxr development strould pay for itself,, Public infrastmcture tlat serrres the new danelopment - safe streets, seurer serrrice and utilities, for example - generally shonld not be zubsidized by existing residents throush their property taxes but instead should be induded in the derrelopment cost That is whycities ollect dorelopment fees that are mutuallynegotiated by both parties, and that reflect the unique dnracteristics of eadr project Those fees offset the city's costs to make zure that danelopment functions as intended and meets safcy standards" With the release of its rqrorts, BATC has laundred a campaign designed to pin complex and multi-varied housing dullenges onto city goverffnent and strift the cost of new derrelopment to existing tareayers. The fi.rst report daims tlat city fees are the primary driver of high housing costs, but the report's own data and nar"ative do not support this. The report's contents instead show that tlte largestvariables inthe ost of neur onstnrction are l,abor and materials followed by land costs - all three of whidr are dictated by market forces and not cities. The authors daim city fees aount for 'tp to' 3O% of the cost of a newly constructed home when, in some cities, that number calculated wit} publidy available data was benreen4% and 6%. Four to six percent is not what separates the mar&et cost of new single-family constmction and what the r@ort vagudy refers to as "a.ffordability." It does, however, secure the safety and functionality of nal neighborhoods that will stand in our communities long after the builders have sold offthe last lot and moved on to the next proiect In its latest report released on Aug 20, the institute derry-pid<s data collected by the Minnesota Department of Labor and Industry (DLI) to accuse cities of wilfuily overcharging for building pernft fees. AARON LAVINSKY. AARON LAVINSKYESTARTRIBUNE,COM An almost-finished new home up for sale in northeast Minneapolis. That report, though, failed to ac@unt for several facts: 33 r) I ,t . State ruIes dictate that building permit fees are based on valuation of the constmction project, not on the feefor-serrrice pass-through framework daimed in tlte report. This is a fundamsrtal flaw and indicates a lack of expenise or a purposefirl diversion by the report's authors. . Builders and dwelopers are involved in setting that valuation . Building permit fees do not adequately account for city costs - to fairly analyze the data, all development fees as well as city administrative, engineering, planning and zoning expenses should also be considered. . The r@ort only uses data from 2Ol+2OlA.If ttre snapshot were for the prorious five years, it would instead show ttrat many cities made the dilficult decision to use taxpayer money to cover costs related to new dazelopment during a recessionary period. The report went on to assert that several cities in the state have failed to file yearly development fee reports to DL[. Howevs, municipalities are not required to contact the state if they do not collect more than $5,000 in fees. The Lea8ue of Minnesota Cities is working with cities who failed to meet the submission deadline to ensure they understand compliance responsibilities going forward. We respectfirlly reject the Housing Affordability Institute's '\rs vs. ttrem" strategy. Legislative leaders who might be considering legislation that would undermine local control should reject this approach as well. Our associations believe ttrat paying for local development across all of Minnesota's 853 cities is not a onesizefits-all proposition. Ttrese are policies that should be set by local elected teaders - not dictated by private builders and developers whose motives might be inconsistent with the best interests of the communities. David Unmadrt is execrltive director, League of Minnesota Cities. Patricia Nauman is execrrtive director, Metro Cities. James Hovland is president, Municipal Legislative Commission. Bradley Peterson is execr.rtive director, Coalition of Greater Minnesota Cities. Mary McComber is president, Minnesota Association of Small Cities. 34 Rachel E. Stuckey Flom: Sent: To: Cc: Subject: Attachments: Rachel E. Stuckey Tuesday, September 24, 2019 3:36 PM Rachel E. Stuckey Thomas J. Poul; Katy B. Sen MLC Counterpoint to Housing Affordability Report 4520-001.pdf Dear Municipal Legislative Commission Delegation, The Housing Affordability lnstitute (Euilders) recently released a report on city building permit fees which claims cities are overcharging and driving up the cost of new homes. Unfortunately this reportpaintsan incompleteand inaccurate picture and is a gross over simplification ofthe cities actual costs to support new home construction. The report and the related media have been fairly one sided so MLC wanted to provide some context to the debate and offer additional information for your consideration. Problems with the building industry claims: Omitted: Building permit fees are based on valuation. Builders saycities can onlychargefees that are "fair, reasonable and proportionate the actual cost of service". While true, the more specific state requirement is that building permit fees- not other fees- shall be based on the value of the residential or commercial construction project (not a fee for service- pass through framework claimed in the report). Omitted: Builders and developers are involved in setting valuation. When developers apply for a building permit, they must provide an estimated permit value that reflects the cost of construction. Based on this information provided by the developer, the building officialsets the valuation. Omitted: Builder permit fees do not adequately account for city costs. The report failed to include other readily available data. Cities are required to report all fees and expenses related to development. To fairly analyze the data, allthe fees collected and city expenses-which include administrative, engineering, planning and zoning expenses-should have been examined for the report. Had this data been provided a more accurate picture would have been presented. Omitted: lnformation from years when the economy was weaker. Residential development and the economy have been doing wellthe last five years....(2014-2018). lfthesnapshot wasforthe previous five years, itwould tell a very different story of many cities that used taxpayer money to cover city expenses related to new development not covered by developer fees. Some cities provided this 10 year perspective and associated data to BATC, but they chose to not include it in their report. Omitted: The report only addressed fees for new resldential construction. The Department of Labor and lndustry collects building permit fee and expense information from cities on new single-family homes, multi- family homes, additions and alterations as well as new commercial/industrial projects. The industry report did not provide information related to those categories and only looked at "new" construction. Omitted: Lack of context for a discussion on housing affordability. The terms "affordable" and "affordability" are not interchangeable. There are tools in place to build "affordable" housing and our cities have utilized both public and private resources to provide workforce and senior housing to those with the greatest need. Further, t$ housing affordability information shouldn't be limited to only new home construction particularly when 50% of all residential home sales are from existing homes. Finally, city fees are not the primary driver of high housing costs-the largest variables for building a home are labor and materials, followed by land costs (all dictated by market forces-not cities). See attached breakout in City fees for a new home in Lakeville (4.1%). Sincerely, Tom Poul and Katy sen Racfiel E. Stuckey Legislative Coordinator Direct 651.556.9205 !!vcord HE'TEftLI ! I(EA}TER 525 Park Street Suite 130 St. Paul, MN 55103 www. messerlakramer.com CONFIDENTIALITY NOTICE: This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution of any kind is strictly prohibited. lf you are not the intended recipient, please contact the sender via reply email and destroy all copies of the original message. Thank you. 2 36 The MLC is working closely with the LMC , Metro Cities and other city groups to educate policy makers about how development fees and expenses work in our cities. We are also committed to working with law makers and the development community to address issues or concerns around building permit fees. However, all development fees and expenses need to be considered as part ofthe d iscussion-not j ust cherry-picked one sided data. Attached is additional information on the issue, and a counterpoint from city groups published in the StarTribune just today, titled Developers' studies misrepresent role oflees in housing costs, can be found !![!. L -tit oIi. a ltkrvillt' oN A $+t 5K HOUSE, 4.lo/o OF TH E PRtCE, OR $tZX* lN CtTY FEES, PROVIDES NEW HOME OWNERS: I nktvillt rcomplete details on reverse side BUILDING INSPECTION $32n' Average I5-2O inspections to ensure house is built safely & to code WATER CONNECTION $+roo Funds water towers, treatment facilities & wells needed for a growing city PARK DEDICATION $42e4 Construction of new parks and trails I STORM WATER MANAGEMENT $zssz Keeps storm water in the right place & protects wetlands. rivers & streams NEW ROADS INSPECTED $rrro Developers build the roads, but the City inspects & monitors construction to ensure they are built correctly I I ili,J I I SAN ITARY SEWER CONNECTION $ezs When you flush, that stutf needs to travel through pipes to regional treatment facilities TRAFFIC CONTROL, STREET SIGNS & MAP FEES $t+o New streets need signs & street lights; data is shared with map applications so friends & family can find your home \{ II I I I I 732.64 377.65 57.52 90.00 4,294.OO 42.96 327.00 2,33t.75 35.48 49.72 Engi n eering Development Co ntra ct Ad m i n istration Engineering Development lnspection Environmental Resources Fee GIS Mapping Fee Park Dedication in Lieu of Land (Low Density) Platting Sanita ry Sewer Availability Storm Sewer Area Charge Street Lights Traffic Control S 4,100.00 480.00 825.00 2,292.75 573,19 90.00 90.00 90.00 135.00 Water Connection Water Meter and Pressure Reducing Valve Sanitary Sewer Connection Building Permit Plan Check Fee (Review Building Plans) Plumbing Permit Water6ewer Permit Mechanical Permit Electrical Permit Estimated Fees Per Lot S 8,675.94 Other Fees Collected by CrU (Passed Through to Outside Agenciesl Metropolitan Council - SAC Unit State of Minnesota - State Surcha 2,485.00 153.00 Other Escrows (Returned to Builder Upon Completlonl City of Lakeville - Landscaping 1,000.00 1,000.00cof Lakeville - Erosion Control Lukryi {le ESTIMATEDCITY A NEW$+rSK HOUSE soN lnktvillt $3271, Permit valuation ls based on average new home built in 2019. Development phase data is based upon 11 plats currently under development (456 units). Estlmated Total City Costs $t7 Estimated Fees Per lot Development in Cities September !O,2OL9 | , t,'r' l l 4r,ut i MlNNtlr,lrcrltr\ 9lel20te What kind of development happens in cities 39 1 . :. I i.' lr- A ,[,-t i :'."1 llql lf !*. Fundamental question: Development or Tax payer? elelzote IJOTI" FEES. SutFn I s.f.&L .f fEft e.l TtE ryPlLd tu a Fmil tr a taiuiag; rhd@i d .h.ric.l, 8u. @lwic4 tr thnt*lt 3y!En ( dHliru Equiritg ! Fota rlull Di, rh. ,.r d fdh b, . k *hcdqh .rlopEd hy *E ruiciP.lity lt'Lo ildndt.l {,{uEd' {c l(qwcl lo tv 'uhci[ad b] lh$ ltt9(( a pl$ rdj.s li. rh.ll b. FqoiEd Ib pten re ru ldc rtutl b. dntlirhc, b, tlr Gs stcildc r&Oed B $. mid!.liy. Et$rd..r IIE l.G tch.drk :dopl.d b, lhc Micir.lity my 4a!fl ooq wui freh phn ricw frs $ip.2 F(!ffird.rilmle. l'66LblitrdbyltEMicildi(yd bG b, htrl H[ sn lW h. Eir. Es.blq .d ptroro.li(* b $. *lud d o, $! ffiic fs wlictr lh. ta b io9osd sl$p, f . lildbs Frrf r.bd.& Ti. aqtlicsl fot . Fmil rh.ll !revidc o odmcd pcmit rlr r ilc of .ppli.dion. P@il Eh![d iBn irM. lolrl vdrr of rll cffitiD wk, iNldilt trElqi.b .td lrbq, fc which lL pctail i. b.ftrl iq.d' eh a dddcd,8.1Etuk [,hetir{ lql,ipffi, rd pc]llrmil lrtlaD E$ldrntFmil vllutio! ,h.ll bc d by lb buildi!8 olrBi.l Etc.Dtlot$ BuildiE p.nrlr vrhoaim fq ltc followio8 ffitr6 aiill bG bqsd on th. wlEtim of @iiE vqk at: A. DBficturEd hols onbidn| . Hdtint rnd Urt.n D.YdoFud (Ht D) difdih lzbcl; 0 plff.bliercd buildios, tit. Dt rf,m.d oI L.bq ud ldu,lry pt.,Sticdiotr hbcl; tld Mlnnesota Administratlve Rules Minnesota Rules require: Who determines "valuation"?r l.b(l or olhs niNr pmjdtr my C indlrt.i.lizedf,odul.r huildintt witi m a f[cd fE: and lor (nlln& ridin& widdrys, doB Buildine permit fees must be based on valuation B pcnrllt fo phDbiu8, mch.oiel, .lcuiol.6dh.l buildht *^'iF.qriF6 ty.knr mry b. ba!.d m vslotio ot chrt d . fEd f... sln . ,4. L[ab3 frrnf, t G Eraa0il.!.. 40 2 Developers provide estimate for valuation r- t-r lt tr: llA\'lrl.'. l MINNIS)l^clt tt \ elelz0Ls :TD Euilding official verif ies estimate \/$ Eased on city-adopted he schedule, building permit fue is set Applicant (developer) provides estimated permit value BasGd on tqtal @mtructlon wk - labor rid mltcrlals 4L 3 A trt Il|ilciol! l.r.Biilul trrr l&rs. 6.rul.. Jml' arhrtrS' hrtlfr' l&.' ls' lJ6lltrr$.' Allqrfr' Q ',.r, t -I r -]t-- j E t ,u [':fL__,___:--------J Offiee of the Rcvisor of StaLutes €) Who in the city helps with development applications? @Eg@ ENGINEERING CITY ADMINISTRATION PI.ANNING AND ZONING BUITDING INSPECTION FIRE DEPARTMENT e19lzoLe o ;;"ffi" hss vulnerabte to recesslon than some states trEtrtrtrE Economy is ever-changing... ....but residential development is needed in Minnesota DhhFr ,h. U,S. ftonmy n laht bc fi lts xa, ld.rd r do*nlun A recession is coming, some day. Are you prepared? You havc tlmc to prcparc yar fin.rcB for ! downtum. Ih. U S .conotry ii BrdnS ffi" dowv thtry., thrn tt dd,n 2018 Th.t deq'l man. rcasis l! lmmid. but ir! rlrays aatirB *er 42 4 frIr _) Fd ru I lr s{ I r t ullr uu I llt46 ru Pr-trIlatrtr.m le t Farl rF sle/zoLe ll!. Fee Revenue And Expenses Associated With Building Permits and lnspections FEE REVEIIUE EXPENSES 6.Permil Feesl i,O8t,3Z6.00 10.BuildinglnspectionExpenscs 2,129,i39.00 7 ptan Rcview Faes[ 647.180.00 8.orher Fees[ 586,978.00 I ToTAL FEE REVENUEI 2,sts,534.oo IV. Fee Revenue And Expenses Associated With Development FEE REVENUE l1 Admrnisrative Feesl 0.00 r6.Administ16tive Expenses 000 12.EngineeringFeesl 725,S16.00 17 Engineering Expenscs 1,046,274.00 13.ptenning and Zonino Feesl 14o,EgE.oo 18.Planning and Zoning Expensos 958,303.00 14.orher Feesl 34,77s.00 r9 Other Expenses 73,957.00 15.rorAL FEE REVENUEI @,rsrrd>20.TOTAL EXPENSES @-q,q EXPENSES 543 r .touiriqat aoro.artrrYrrllrlola,ota <, I -tr.I \ )l,l ; ,L I t- lr BUILDING PERMIT FEES: Ei)')SL irrg tlre :1,-'!l rtrr uit'c i,): \1 i nrirlsLrt J :li t r'.r'- ,1 i,, ; ni i)r,ii.i!(.r r:,trir:'i. ij,,tr,(':. r , .i,,,.,.,,!,i,. r-o,r,,rilo,rr lr; ir..o.\ t. :tt ;,!r;1n\\ ii\t: . t tlrl Looking at another 5 year span (2009-2013) of only building permit fees/expenses: Cities lost over $18 million Ir m 20lr m12 20ta I Bulldiot lnspection Permit Fees Less Exp€nses 2@9-2013 2@I8ld.l &re elelzoLs $- 5(s,o0o,(x)0) 9{10,ftn.0001 s(r s,(x)o.0001 1120.000,0001 9(2s,000,0001 s(30,000,000) 3(3s,000,0001 s{{0,000,000) 5(4 5,0oo,oo0) Development Fees Less Expenses 2009-2018 2011 ?ot22m920lo 2013 ?o14 2015 2016 20r7 2014 44 6 elelzo]-e AII development related fees/expenses (building permit, city administrative, engineering, planning and zoning, other) Most accurate picture? 1O-year timeframe + Full picture: 2009-2018 (statewide) = -$244M , ZOOS 2010 | 20u 2012 2013 2014 2015 20L6 2017 2018 ,$({{,,9t2,4701 s(33,582,93U $(31,731303, 5i,22,*2,7A01 $(21,{6L{rZ} s(26,sso,665) $(29,708,140) s(31,889,ss2) 986,62,993) s(48,902,714) 'g(rs,ias,osz) s(11,s07,319) : S(2,999,9681 s2,061,4581 $9,975,368 s11,054,5s4 s16186.841 s12,8s3,801 s21,1t49,561 526,429,76L $F6pre,rzzl s(4s,190,2s01 fl3d83,27t} 5120,627,2321 S(11 86,0't4l s(1s,485,012) st13,s21"299l s(1e,03s,7s1) s(5,203,432) 5122,472,9s31 s- 9(1q0m,0o01 s(20,qr0.0o0) 5lJo,o(x),0001 s(lo,m,mol t(so,ofidro) S{5o,ooo,ooo} Year I Development I Blds. Permit J rotat I Fees tess I Fees Less I Development/ I Expentes I Erp"nr"r I Permit Fees I I lLessExpenses Ilrlll Total Development and Building Permit Fees Less City Expenses 2009 20r.0 2011 2012 2013 2014 2015 2016 2017 2016 I Totel Oevebpment and Burlding Permit Fees te35 Cily [rpedses 745 i t- Bottom line: City-col lected development fees don't always cover all city-related expenses .-r.i: H "Jt**,,,, ^ E('lfll\ 1 elelzoLs Local Considerations & Decision Making . Development should pay for development. New pipes and streets would not be built but for the new homes and new residents moving in. . Cities may be choosing to use taxpayer money to pay for development-related costs . Cities may choose to not include inflation when adopting a building permit fee schedule in a given year (despite material and labor costs going up every year) 46 I I - a ;slel20ts {il8 Lakeville Cambridge I 9 47 e19lzore Affordable Housing & Cities METRO CITIES t I Ir i I I - City lnitiatives to Support Developers o.- gE E€._ Ll_.=<co AHUP lJ,l Local Fee Waivers Reduction in Lot Size Adjustment of Setbacks Reducing Parking Minimums Density Bonuses Higher densiry zOnrng Home rehabilitation and preservation programs Accessory Dwelling Units First-time honle buyer assirgtance 48 10 E xter ror rltater ial alter natrve s City lnitiatives to Achieve Housing Affordability Assistarce Down Paymefi ]-t*-r-"r*rl t t':-"r__lLccost clty- | supplled land j Local Tax I ^tr,.rn.1-|ffi Locat Houslng I Trust Funds I City Summit is the NatisEt Lergue ol Citi6' cmferre fo. local leaders to cmEr and collabdate f soldioN to the @lrM ctElhges facing Amsio's cities. Eeh yeat the cste|t{e is hdd 'n a ditfemt U.5. cny - olleing hgible and n€w b*t pradaes ,* ryffnllHt officaal5 to impove the ce.di6ff3 baek hqe, N[C * IiiYSlJ]rlHlT ASOUT A?TEI'D PROGRAH EXPO SFOXST'P AN UNMATCHED EVENT FOR LOCAL GOVERNMENT LEADERS City Summit San Antonio I November 20-23,2019 REqSnrcW P€TER KAGEYAilA 2O19 KEYNOTE SPEAKERS COMMON tE 49 REASONS TO ATTEND LEARN Choose fror MEET FYDI ADF REGIS?EP Aulhot of -F6 tbe Lo* ol AB. fk L@e Mar 8eMft *qte frd Tlci Hxes" and the follow up, 'L@ wherc Y@ Ltft: C@aiog Emdbtorly EhNing Hes' sNI Get big ideas from a city kndn 6 th€ areatrve capital ot tlre world THANK YOU SPONSORS! TITLE SPONSOR PLAT]NUM SPONSORS llEnk you to our 2Ot9 @oterce ssds! City Summrt B the only l@l ryfi@nt @nfsre thrt cpE36B all dty lM. It thoy erk io. cities,w wcrk fq them. -AAIU'A ICJ\,*RC llAA 50 REGIffiRrcW VIEW ALLSrcNSRS LEARN MORE NLC NA]uAI IEA6UE OF CITIES Sign$ to b€ tlE tid to lr* 6re lEtd cqrf@ il@rc66ts! tuWL*dOE6.rffidtu€ nd l+.E Etrrd tellfr @m6GN.*e, wiEiB.E@ m-@-8 6|mE t tn E @ll:dou6l@lryt(k*BH I l@ FAN.GO n^-02- MUNICIPAL LEGISLATIVE COMMISSION Meetings for 2OL9 MLC Board Meetings (11:30-1:30 on the first Wednesday of the meeting month): . Wednesday, December 4 (host TBD) MLC Operating Committees (11:30-1:30 on the first Thursday of the meeting month): o Thursday, November 7 (LMC Building) MLC Innovation Subcommittee (10:30-11:30 prior to Operating Committee meetings) Meetings for 2O2O MLC Board Meetings (11:30-1:30 on the first Wednesday of the meeting month): o Wednesday, March 4 fHost: TBD) o Wednesday, fune 3 (Host TBD) o Wednesday, October 7 [Host: TBD) . Wednesday, December 2 [Host: TBD) MLC Operating Committees (L1:30-L:30 on the first Thursday of the meeting month): . Thursday, February 6 (LMC Building) . Thursday, April 2 (LMC Building) r Thursday, May 7 (LMC Building) . Thursday, September 3 (LMC Building) o Thursday, November 5 ILMC Building) MLC Innovation Subcommittee (10:30-11:30 prior to Operating Committee meetings) All meetings will be confirmed via Outlookappointments sent by Rachel. Host volunteers for Board meetings are welcome - please contact Rachel if interested. 30579.23 51 CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject 5G Star Tribune Article 09­07­2019 Section CORRESPONDENCE DISCUSSION Item No: K.5. Prepared By File No:  ATTACHMENTS: 5G Star Tribune Article 09­07­2019 BUStt{ESS 5G is making lots of noise, and rollout will be 'deliciously messy' Rollout could be "deliciously messy" and more risky than past cellphone technolory advances. By Evan Ramstad (http:/itruw.startribune.comlevan-ramsladl23249990l/, Star Tribune SEPTEMBER 7, 2OT9 - U:344M In the newest commercial (hElps:/,/www.voutube.com,/watdtfu=2DleBMYeSQU)-for Verizon's 5G service, former Vikings receiver Randy Moss tries to run a 40-yard dash faster than a phone downloads a TV show. The phone wins. 'Frealqr fast," Moss says. For Minnesotans and people around the U.S., that may be the fastest thing t}rey see 5G do for awhile. Ttre telecom industry is once again advancing the capacity and speed ofits networks, something it has done once a decade since the cellphone's invention in 1979. But differently from the prwious jumps, the move to the fi-fth generation of network technology, simply called 5G, is caught up in geopolitical and health debates that are beyond the industry's control. Ttre result is far more noise and confusion about the promise and perils of 5G, with the upgrade carrying greater than usual risk for companies and head-scratching ctroices for consumers. 'Ttre deployment for 5G will be deliciously messy," says fason Leigh, a telecom industry anafyst at IDC, a market researctr 6.rm. "I'm excited about what 5G can do, but it's not an easy road forward." For the frrst time, Minnesota is in the middle of the action at ttre start of a generational change in telecom. Verizon, the nation's largest cellphone service provider, has already put up 5G cells in the downtowns of both Minneapolis and St. Paul. And U.S. Bank Stadium is one of 13 around the NFL this year that will have 5G antennas beaming data to fans. But it's a chicken-and-egg business, with carriers doing just part of the work Cellphone makers have to produce new phones that work on the new networks. At the moment, Twin Cities shoppers can get one 5G Samsung smartphone, at around $1300, or modiff a Motorola one with a special 5G attactrment that costs $20O, When Apple Inc., the leading seller of smartphones in the U.S., announces its new 2019 lineup Tuesday, it is not expected (hEpsllarstcebniea-eorn/cadg#/2o19/O9 rbzt ts5. expsgtrftqn-apples:Scptember-10-bv-innovation-odr y)_to include a5G model. Michael Olson, telecom analyst at Piper Jaffray in Minneapolis, told investors last week that a survey he recently did of iPhone customers showed interest was building for a 5G model despite "lirnited 5G marketing/chatter" by the firm. When they were first created, cellphones used analog signals as radios have for a century. But a decade later, innovators created a standard for sending digital signals over radio waves and the frrst digital-based cellphones went on sale in Europe. That put the wireless industry on the same path as the computer industry, where the pace of innovation is guided by advances in chips and software. In the years since, that advance became lorown as the second generation of wireless technology, Technical standards for the thad generation -which allowed enough data exchange to permit e-mail and internet browsing - were set in 1999. But it took several years for networks and devices to evolve. Ir ;Ttr E I !r a LEILA NAVIDI. STAR TRIBUNE 5G antennas on a light pole in downtown Minneapolis are part of the latest cellphone system. I t I In the U.S., the 3G turning point has been widely marked as happening in 2008, when Apple released the 3G version ofthe iPhone. The jump to 4G, in which the signal capacity expanded so that video could be easily watched, happened more rapidly. By 2011., many networks in the U.S. were advancing to 4G and cellphones that could use such signals were becoming prwalent. Apple rolled out its first 4G model, the iPhone 5, tn2OL2. The hype around 5G has been building almost since then, though it took until last year for technical standards to be set. Greg Held, vice president at One Way Wireless Construction, a Shakopee,based installer of cell antennas and towers, heard some of it at a recent trade show. '\Vhether it's true or not, this guy told me, 'You know how the Model T changed the world in the automobile industry? 5G is going to do the same for wireless communication,"' Held said. The exact jump in data capacity and network speed that people get with 5G will vary by location. But tests earlier this year of the Samsung 5G smartphone on Verizon's network at U.S. Bank Stadium and on downtown Minneapolis streets showed it could download data at speeds exceeding 1,000 megabits, or I gigabit, per second. That's 20 times the speeds that are common on 4G networks. And there's a technical issue that shapes performance. Many 5G networks will use a portion of the radio spectmm where waves move at greater frequency. Those waves will have the most speed improvement, but they travel a shorter distance and can be blocked by walls and even trees. As a result, carriers must put up more antennas to send and receive them. Verizon and AT&T are using the higher-frequenry technology, known as millimeter wave. But T-Mobile appears likely to create a 5G nerwork in a part of the spectrum where waves travel at what are known as mid-frequency rates. Its network may not be as speedy, but its signals may travel farther and contend with less interference. That's the compromise that happened in South Korea, where its three carriers this spring launched 5G service at the same time as Verizon and local manufacturers Samsung and LG rolled out 5G phones. Two million South Koreans have signed up since, a faster migration than happened with 4G in that country tn2Oll and2Ol2. Debate sparked on health effects Those higher-frequenry waves are at the center ofthe latest arguments over the health effects of cellphone signals. Sen. Richard Blumenthal, D-Conn., conductedahcafbg (hltps:/Awvw.blumenthal.sen govlnewsroom/press./release/at-s hearing-blumenthal-raises C-t 4leless-technolqCys-potential-h3Allh-risks) on the matter earlier this year and pressed the Federal Communications Commission to require more extensive testing on equipment and phones. Delra Davis, a Wyoming-based scientist and universiry lecturer, said the radiation testing done by cellphone makers on devices has never been adequate. She wants regulators around the world to pump the brakes on wireless 5G. "Ihere's a great deal to be said for the speed of 5G when it's wired and safe from any impact on the environment and public health," she said. "More research needs to be done on how to make 5G safe in the ambient environment." That debate has gotten mixed with geopolitics. Media in Russia, a country with no manufacturers at the telecom industry's highest levels, have aggressivelv stoked fears {h!!ps:/./www.ntimes,com/2019l05/12lscience/59:phone-safetv-health-russia. ) about 5G devices. Those efforts, and counter-reporting about them, threaten to overwhelm a sophisticated discussion about the risks, such as one raised by a Chicagq Up through the generations The world's telecom carriers are introducing the fifth generation of cellphone service, known as 5G. The history of mobile generations: lG 1979 Cellphones with analog signals invented; carphones become popular in 1980s and hand- carried phones follow in 1990s 2G 1991 5G could be'Model T'game changer Tribune investigation of the radiation effects of existing 4G smartphencs (fu6ps://www.chicagotribune.com/investigations/ct-cell-p-baneradialioDleslinC: 20 190821-Zqgu4nzfda5kvuhteiieh4da-storv.htrnl)-. Trade battle complicates 5G Meanwhile,5G is also a hot potato in the U.S. trade battle with China. The U.S. has stopped U.S. companies from working with Huawei - China's top maker of telecom equipment and a leading developer, along with frrms like Ericsson, Nokia and Samsung, of 5G technology. The Trump administration also has pressed other countries not to use 5G equipment from Huawei, clairning the Chinese government wields influence over the company and would try to use its devices for spying. Huawei execr-rtives say that's not so .(b$p://www.startribune.com/in-his piltygilhAtrbe crnsl:ed,/557721682/)_. For U.S. consumers, that battle may have little effect since Huawei doesn't sell phones to them. And only small carriers in the U.S. use Huawei equipment, which tends to be cheaper. '"The big U.S. operators already have their relationships with Ericsson and Nokia," analys Leigh said. The rollout of Apple's 5G phone is likely to be the bellwether moment for the technology with American consumers. Gene Munster, chief of Minneapolis-based Loup Ventures and a longtime analyst of Apple, puts an 800/o chaace on Apple rolling out a 5G iPhone next fall. "There's been more talk about 5G than any other network advancement and the question redly is why," Munster said. "The answer is that it will exceed the h1pe. It's that signilicant in allowing us to ctrange the world around us through faster data, not iust watching video faster on the phone. I believe ttre hype is justified, but you have this natural air pocket between the hype and the substance and that is going to take a couple ofyears to filI." Between now and then, equipment suppliers and builders will be busy. Clearfield Inc.' a Minneapolis-based manufacturer of equipment for connecting fiber, will introduce new 5G products later this month. 'IMe're right in the midst of ell of this," said Kevin Morg;an, its top marketer. '"The main goal of a wireless network is to get the signals offthe over- the,air interface and onto a fiber network as soon as possible." And the industry is already turning the crank on the next generation. Finland hosted a "6G Summit" in March that attracted 250 telecom engineers and researchers from around the world. Companies in China ftfps:zzwvrw.cnet.comZnewsAu g-llltrcgtcvlLand South Korea -O$psllvpuur.belDEMbnlQ5qEg)-subsequently announced researdr centers to work on 6G technologies, with a rollout goal about a decade from now. Target download speed: about 1o0 times faster than 5G. Or a video download in the time Randy Moss goes a half-step in fuIl sprint. Evan Ramstad is a team leader in business news, working with reporters who cover the food industry from field to fork. He also writes about technology, banking and the economy. . evan.ramstad@startribune.com 612-Gn-4241 Phones using digital signals are first introduced in Europe; voice quality improves and phone prices fall: Finland's Nokia dominated the era 3G 2005 Phones and networks advance with data capacity to handle e-mail and internet browsing; 3G proliferates in U.S. with launch of iPhone 3G in 2008 4G20,0,9 Data capacity expanded for video images; first networks in Norway and Sweden; 4G takes off in U.S. in 2011and iPhone 5 in 2012 is Apple's first 4G phone 5G 2019 Data capacity and signal speed advances by 10 times or more over 4G; first networks in South Korea and U.S.; first 5G iPhone expected in 2020 CITY COUNCIL STAFF REPORT Monday, October 14, 2019 Subject Review of Claims Paid 10­14­2019 Section CORRESPONDENCE DISCUSSION Item No: K.6. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on October 14, 2019: Check Numbers Amounts 171667 – 171794 $1,464,256.74 ACH Payments $446,921.89 Total All Claims $1,911,178.63 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 10/4/2019 12:55 PM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH Z-1PASSW 1Password 08/16/2019 0.00 35.88 ACH Z-ACMTOO Acme Tools 08/16/2019 0.00 693.48 ACH Z-AIRFIL Air Filters Delivered 08/16/2019 0.00 50.77 ACH Z-AMAZON Amazon 08/16/2019 0.00 2,357.25 ACH Z-AWWA American Water Works Association 08/16/2019 0.00 580.00 ACH Z-APPLE Apple.com 08/16/2019 0.00 33.19 ACH Z-ASSNMN Association of MN Emergency Managers 08/16/2019 0.00 225.00 ACH Z-AUTWOR AutomotiveWorkwear.com 08/16/2019 0.00 83.96 ACH Z-AXELS Axels 08/16/2019 0.00 42.43 ACH Z-BRAWOR Brady Worldwide Inc 08/16/2019 0.00 132.89 ACH Z-BREPOI Breezy Point Resort 08/16/2019 0.00 615.00 ACH Z-CAFTHY Cafe Thyme 08/16/2019 0.00 271.96 ACH Z-CARCOF Caribou Coffee 08/16/2019 0.00 16.70 ACH Z-CDWG CDW Government 08/16/2019 0.00 657.13 ACH Z-COMMAN Compulink/Laserfiche 08/16/2019 0.00 350.00 ACH Z-COSTCO Costco Wholesale 08/16/2019 0.00 289.88 ACH Z-CROAWA Crown Awards 08/16/2019 0.00 974.35 ACH Z-CUBFOO Cub Foods 08/16/2019 0.00 447.80 ACH Z-DOLTRE Dollar Tree Stores Inc 08/16/2019 0.00 15.05 ACH Z-DSSACH DSS Achievement Products 08/16/2019 0.00 112.99 ACH Z-ECOPRO ECO Products 08/16/2019 0.00 2,769.18 ACH Z-ENAELE Enabling Elements Inc 08/16/2019 0.00 15.00 ACH Z-EXPEXC Experts Exchange 08/16/2019 0.00 199.95 ACH Z-FEDEX FedEx Office 08/16/2019 0.00 268.44 ACH Z-FIRTRA Fire Training Resources 08/16/2019 0.00 -295.00 ACH Z-FULSOU Full Source 08/16/2019 0.00 120.36 ACH Z-FUNEXP Fun Express LLC 08/16/2019 0.00 845.39 ACH Z-GANDER Gander Outdoors 08/16/2019 0.00 59.99 ACH Z-GERTEN Gertens 08/16/2019 0.00 1,154.00 ACH Z-GUTTHE Guthrie Theater 08/16/2019 0.00 1,610.00 ACH Z-HACCOM Hach Company 08/16/2019 0.00 1,063.34 ACH Z-HOMDEP Home Depot 08/16/2019 0.00 773.59 ACH Z-HYVEE Hy-Vee 08/16/2019 0.00 12.86 ACH Z-IAFC IAFC 08/16/2019 0.00 375.00 ACH Z-IAPMO IAPMO 08/16/2019 0.00 169.60 ACH Z-ICMA ICMA 08/16/2019 0.00 745.00 ACH Z-IMATRE ImageTrend 08/16/2019 0.00 645.00 ACH Z-INTCOD International Code Council 08/16/2019 0.00 1,368.07 ACH Z-KWITRI Kwik Trip 08/16/2019 0.00 1.99 ACH Z-LEEANN LEEANN CHIN 08/16/2019 0.00 191.75 ACH Z-LUNBYE Lunds & Byerly's 08/16/2019 0.00 69.30 ACH Z-MENARD Menards 08/16/2019 0.00 240.81 ACH Z-MERLIN Merlins Ace Hardware 08/16/2019 0.00 10.30 ACH Z-MNTROP Minnesota Trophies & Gifts 08/16/2019 0.00 15.25 ACH Z-MYBIND MyBinding.com 08/16/2019 0.00 166.50 ACH Z-NATMED National Medal of Honor 08/16/2019 0.00 279.00 ACH Z-NATREG National Registry Of EMT 08/16/2019 0.00 320.00 Page 1 of 4 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH Z-NORTOO 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ACH Z-ZORTOO Zoro Tools Inc 08/16/2019 0.00 57.22 ACH Z-Act911 Active911 Inc 09/17/2019 0.00 775.00 ACH z-amazon Amazon 09/17/2019 0.00 766.73 ACH Z-AmeLeg American Legion 09/17/2019 0.00 20.65 ACH Z-AMEPLA American Planning Association 09/17/2019 0.00 684.00 ACH z-awwa American Water Works Association 09/17/2019 0.00 208.00 ACH Z-APPLE Apple.com 09/17/2019 0.00 0.99 ACH Z-BatPlu Batteries Plus 09/17/2019 0.00 215.92 ACH Z-BesBuy Best Buy 09/17/2019 0.00 291.35 ACH z-brepoi Breezy Point Resort 09/17/2019 0.00 127.78 ACH Z-BroGar Brookside Garden Center 09/17/2019 0.00 14.19 ACH Z-CafThy Cafe Thyme 09/17/2019 0.00 147.22 ACH z-cubfoo Cub Foods 09/17/2019 0.00 1,663.79 ACH Z-DASLAN Dashlane 09/17/2019 0.00 59.99 ACH Z-Davann Davanni's 09/17/2019 0.00 122.69 ACH Z-Domino Domino's Pizza 09/17/2019 0.00 174.37 ACH Z-EasCar Eastern Carver County Schools 09/17/2019 0.00 4,850.50 ACH Z-Ecompr eCompressedair 09/17/2019 0.00 151.94 ACH z-enaele Enabling Elements Inc 09/17/2019 0.00 15.00 ACH Z-FamDav Famous Dave's 09/17/2019 0.00 30.00 ACH Z-FirAxe Fire Axe Inc 09/17/2019 0.00 689.98 ACH Z-FrePry Fred Pryor Seminars 09/17/2019 0.00 279.00 ACH z-gerten Gertens 09/17/2019 0.00 2,482.00 ACH z-GinMar Gina Marias Pizza 09/17/2019 0.00 143.26 ACH z-haccom Hach Company 09/17/2019 0.00 621.12 ACH Z-HDTV HDTV Supply Inc 09/17/2019 0.00 362.05 ACH z-heakin HealthyKin.com 09/17/2019 0.00 123.85 ACH Z-HolCus Holmes Custom Products 09/17/2019 0.00 16.90 ACH z-homdep Home Depot 09/17/2019 0.00 443.60 ACH Z-HooThr Hoops & Threads 09/17/2019 0.00 260.92 ACH Z-INDSIG Indigo Signworks, Inc 09/17/2019 0.00 716.00 ACH Z-IAAI Internation Assoc of Arson Investigators 09/17/2019 0.00 254.65 ACH z-intcod International Code Council 09/17/2019 0.00 175.40 ACH Z-JJKel J.J. Keller & Associates Inc 09/17/2019 0.00 24.90 ACH z-johhen John Henry Foster 09/17/2019 0.00 301.08 ACH z-JohFit Johnson Fitness & Wellness 09/17/2019 0.00 42.75 ACH Z-LUNBYE Lunds & Byerly's 09/17/2019 0.00 38.00 Page 2 of 4 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH Z-Macnau Macnaught USA Inc 09/17/2019 0.00 282.75 ACH z-mcmcar McMaster-Carr 09/17/2019 0.00 173.52 ACH Z-Michae Michaels 09/17/2019 0.00 44.52 ACH z-milfle Mills Fleet Farm 09/17/2019 0.00 26.87 ACH Z-MNAWWA MN American Water Works Association 09/17/2019 0.00 290.00 ACH Z-MNBFTE MN Board of Firefighter Training & Education 09/17/2019 0.00 100.00 ACH Z-MyBind MyBinding.com 09/17/2019 0.00 96.53 ACH z-netsol Network Solutions 09/17/2019 0.00 219.94 ACH Z-NewEgg Newegg.com 09/17/2019 0.00 3,366.21 ACH Z-NokSho Nokomis Shoe Shop 09/17/2019 0.00 129.95 ACH Z-NORTOO Northern Tool+Equipment 09/17/2019 0.00 39.84 ACH z-offmax Office Max/Office Depot 09/17/2019 0.00 419.38 ACH Z-Pizzai Pizzaioli 09/17/2019 0.00 257.10 ACH z-Pubsur Public Surplus 09/17/2019 0.00 117.88 ACH z-burrob Robert Burtis 09/17/2019 0.00 150.00 ACH z-rotclu Rotary Club 09/17/2019 0.00 53.00 ACH Z-SavJum Savage Jump Inflatables 09/17/2019 0.00 170.47 ACH Z-Target Target 09/17/2019 0.00 499.88 ACH Z-UPSSTO The UPS Store 09/17/2019 0.00 15.45 ACH Z-UFCFAR UFC Farm Supply 09/17/2019 0.00 248.14 ACH z-usps United States Postal Service 09/17/2019 0.00 14.70 ACH Z-UNOFMN University of Minnesota 09/17/2019 0.00 245.00 ACH Z-URBLAN Urban Land Institute 09/17/2019 0.00 200.00 ACH Z-USABlu USABlueBook 09/17/2019 0.00 142.20 ACH Z-Walmar Wal-Mart 09/17/2019 0.00 15.16 ACH Z-WinRye Winchester and Rye 09/17/2019 0.00 34.80 ACH Z-WWGRAI WW Grainger 09/17/2019 0.00 272.81 ACH actmin ACTA MINNESOTA-JEFF ENGEL 09/19/2019 0.00 1,696.00 ACH AdvEng Advanced Engineering & Environmental Services, Inc 09/19/2019 0.00 3,140.14 ACH Braint BRAUN INTERTEC CORPORATION 09/19/2019 0.00 3,256.75 ACH CAMKNU CAMPBELL KNUTSON 09/19/2019 0.00 19,154.58 ACH carcou Carver County 09/19/2019 0.00 1,390.00 ACH CutEdg Cutters Edge 09/19/2019 0.00 68.01 ACH Dalco DALCO ENTERPRISES, INC. 09/19/2019 0.00 130.99 ACH DelDen Delta Dental 09/19/2019 0.00 2,649.80 ACH FASCOM FASTENAL COMPANY 09/19/2019 0.00 1,232.70 ACH FORAME FORCE AMERICA INC 09/19/2019 0.00 422.80 ACH HOIKOE HOISINGTON KOEGLER GROUP 09/19/2019 0.00 7,085.00 ACH InnOff Innovative Office Solutions LLC 09/19/2019 0.00 4,177.91 ACH AlHiJuli Juli Al-Hilwani 09/19/2019 0.00 34.50 ACH MACEQU MACQUEEN EQUIPMENT 09/19/2019 0.00 94.84 ACH MatTri Matheson Tri-Gas, Inc. 09/19/2019 0.00 127.05 ACH METFOR METROPOLITAN FORD 09/19/2019 0.00 92.51 ACH MVEC MN VALLEY ELECTRIC COOP 09/19/2019 0.00 165.66 ACH NAPA NAPA AUTO & TRUCK PARTS 09/19/2019 0.00 2.99 ACH OREAUT O'Reilly Automotive Inc 09/19/2019 0.00 276.97 ACH PotMN Potentia MN Solar 09/19/2019 0.00 10,241.03 ACH PreWat Premium Waters, Inc 09/19/2019 0.00 11.30 ACH PRTURF PRO TURF 09/19/2019 0.00 165.00 ACH RBMSer RBM SERVICES INC 09/19/2019 0.00 6,849.00 ACH SafFas Safe-Fast, Inc. 09/19/2019 0.00 193.77 ACH SPRPCS SPRINT PCS 09/19/2019 0.00 103.44 ACH TCIInc TCIC, Inc. 09/19/2019 0.00 600.00 ACH dahlterr TERRY DAHL 09/19/2019 0.00 425.00 ACH UniFar United Farmers Cooperative 09/19/2019 0.00 46.05 ACH VIKIND VIKING INDUSTRIAL CENTER 09/19/2019 0.00 115.02 ACH WMMUE WM MUELLER & SONS INC 09/19/2019 0.00 583.27 Page 3 of 4 Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH XCEL XCEL ENERGY INC 09/19/2019 0.00 8,271.40 ACH ZIEGLE ZIEGLER INC 09/19/2019 0.00 2,571.04 ACH AmeEng AMERICAN ENGINEERING TESTING 09/26/2019 0.00 4,228.30 ACH BOYTRU Boyer Ford Trucks 09/26/2019 0.00 203.88 ACH ComInt COMPUTER INTEGRATION TECHN. 09/26/2019 0.00 223.00 ACH ElePum ELECTRIC PUMP INC 09/26/2019 0.00 364.00 ACH FergEnte Ferguson Waterworks #2516 09/26/2019 0.00 8,962.80 ACH avesis Fidelity Security Life 09/26/2019 0.00 218.67 ACH HeaStr Health Strategies 09/26/2019 0.00 213.00 ACH InnOff Innovative Office Solutions LLC 09/26/2019 0.00 127.95 ACH AlhiJuli Juli Al-Hilwani 09/26/2019 0.00 579.25 ACH mvec MN VALLEY ELECTRIC COOP 09/26/2019 0.00 108.02 ACH Napa NAPA AUTO & TRUCK PARTS 09/26/2019 0.00 114.30 ACH NatREs NATIONAL RESEARCH CENTER INC. 09/26/2019 0.00 9,975.00 ACH PioEng Pioneer Engineering, P.A. 09/26/2019 0.00 840.00 ACH STRGUA STRATOGUARD LLC 09/26/2019 0.00 176.00 ACH UNIWAY UNITED WAY 09/26/2019 0.00 29.40 ACH VikInd VIKING INDUSTRIAL CENTER 09/26/2019 0.00 33.93 ACH wmmue WM MUELLER & SONS INC 09/26/2019 0.00 893.85 ACH Xcel XCEL ENERGY INC 09/26/2019 0.00 11,878.75 ACH Aflac American Family Life Assurance Company of Columbus 10/03/2019 0.00 39.78 ACH BOLMEN BOLTON & MENK INC 10/03/2019 0.00 16,486.50 ACH CarCou Carver County 10/03/2019 0.00 12,020.00 ACH ColLif Colonial Life & Accident Insurance Co 10/03/2019 0.00 134.58 ACH ComInt COMPUTER INTEGRATION TECHN. 10/03/2019 0.00 1,289.00 ACH CryInf Crystal Infosystems LLC 10/03/2019 0.00 433.49 ACH GOPSTA GOPHER STATE ONE-CALL INC 10/03/2019 0.00 780.30 ACH GSDir GS DIRECT INC 10/03/2019 0.00 177.05 ACH ImpPor IMPERIAL PORTA PALACE 10/03/2019 0.00 4,730.00 ACH InnOff Innovative Office Solutions LLC 10/03/2019 0.00 240.01 ACH KIMHOR KIMLEY HORN AND ASSOCIATES INC 10/03/2019 0.00 216,643.64 ACH MVEC MN VALLEY ELECTRIC COOP 10/03/2019 0.00 160.90 ACH KubiTere Terence Kenneth Kubista 10/03/2019 0.00 50.00 ACH Verizo VERIZON WIRELESS 10/03/2019 0.00 40.01 ACH Vessco VESSCO INC 10/03/2019 0.00 49.81 ACH WarLit Warning Lites of Minnesota, Inc. 10/03/2019 0.00 435.00 ACH Waytek WAYTEK INC 10/03/2019 0.00 57.62 ACH Wenck WENCK ASSOCIATES INC 10/03/2019 0.00 1,485.42 ACH WmMue WM MUELLER & SONS INC 10/03/2019 0.00 816.00 ACH WSB WSB & ASSOCIATES INC 10/03/2019 0.00 11,579.00 ACH WWGRA WW GRAINGER INC 10/03/2019 0.00 92.12 ACH Xcel XCEL ENERGY INC 10/03/2019 0.00 14,737.68 Report Total: 0.00 446,921.89 Page 4 of 4 Accounts Payable Check Detail-ACH User: dwashburn Printed: 10/04/2019 - 1:10 PM Name 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personal training-Linaman 405.00 Al-Hilwani Juli 613.75 Amazon 08/16/2019 101-1600-4130 Canopies 236.17 Amazon 08/16/2019 700-0000-4310 Holster Belt Clip 8.99 Amazon 08/16/2019 700-0000-4240 Safety Glasses, Hard Hats 91.50 Amazon 08/16/2019 700-0000-4240 Hard Hat Chin Straps 9.08 Amazon 08/16/2019 101-1600-4130 Canopies 328.51 Amazon 08/16/2019 700-7043-4150 Radon Detector 192.20 Amazon 08/16/2019 700-7043-4150 Impact Socket Set 51.51 Amazon 08/16/2019 700-0000-4260 Dewalt Mechanics Tools Set 198.64 Amazon 08/16/2019 700-7043-4150 Kwik-Wipes 109.51 Amazon 08/16/2019 101-1530-4130 Glue 20.36 Amazon 08/16/2019 101-1530-4130 Glass dropper 9.65 Amazon 08/16/2019 101-1530-4130 Foam balls 6.43 Amazon 08/16/2019 101-1530-4150 Floor protectors 25.74 Amazon 08/16/2019 720-0000-4120 Boot Drying racks for water resources 79.98 Amazon 08/16/2019 101-1160-4150 Car inverter for Steve F and Outlets for Council, Cables 124.68 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 1 of 18 Name Check D Account Description Amount Amazon 08/16/2019 720-0000-4120 Waders/Drying rack for Water Resources 126.09 Amazon 08/16/2019 101-1170-4110 Napkins, Bowls, Creamer, Air Freshners, Coffee Cups 179.28 Amazon 08/16/2019 101-1170-4110 Creamer 24.97 Amazon 08/16/2019 101-1600-4130 Canopies 429.40 Amazon 08/16/2019 101-1600-4130 Balloon w/Banner - personal purchase - pd by Audrey 19.99 Amazon 08/16/2019 101-1170-4110 Return Space Heater -24.99 Amazon 08/16/2019 701-0000-4240 Safety Glasses, Hard Hats 91.49 Amazon 08/16/2019 701-0000-4310 Holster Belt Clip 8.99 Amazon 08/16/2019 701-0000-4240 Hard Hat Chin Straps 9.08 Amazon 09/17/2019 101-1560-4130 Bingo supplies 144.40 Amazon 09/17/2019 700-7019-4120 motorized ball valve 32.20 Amazon 09/17/2019 101-1220-4120 Earbud earplug for Motorola two way radio/remote speaker microph 59.03 Amazon 09/17/2019 101-1160-4530 phone cases-Matt/Adam B/Jerry R 40.25 Amazon 09/17/2019 700-0000-4140 Smartphone Car Air Vent Mount Holder-9 71.46 Amazon 09/17/2019 701-0000-4140 Smartphone Car Air Vent Mount Holder-9 71.45 Amazon 09/17/2019 101-1220-4260 Traffic cones 69.78 Amazon 09/17/2019 101-1806-4130 tie-dye for camp shirts 15.03 Amazon 09/17/2019 101-1250-4260 iPad pro case 15.05 Amazon 09/17/2019 101-1250-4260 universal tablet padfolio/portfolio padfolio 58.77 Amazon 09/17/2019 101-1220-4120 Bluetooth car speakerphone kit 22.43 Amazon 09/17/2019 101-1170-4110 coffee creamer 30.70 Amazon 09/17/2019 101-1170-4110 post it notes/battery/coffee creamer/chairmat 61.91 Amazon 09/17/2019 101-1170-4110 hand soap/paper plates 74.27 Amazon 3,123.98 AMERICAN ENGINEERING TESTING 09/26/2019 605-0000-4300 Geotechnical Services-CSAH 101 Improvements 4,228.30 AMERICAN ENGINEERING TESTING 4,228.30 American Family Life Assurance Company of Columbus10/03/2019 101-0000-2008 September 2019 39.78 American Family Life Assurance Company of Columbus 39.78 American Legion 09/17/2019 101-1220-4290 Cheif meeting breakfast 20.65 American Legion 20.65 American Planning Association 09/17/2019 101-1420-4360 Membership-Al-Jaff 384.00 American Planning Association 09/17/2019 101-1420-4370 Conference registration-Generous 300.00 American Planning Association 684.00 American Water Works Association 08/16/2019 700-0000-4370 Conference - K Crooks, C Syverson 580.00 American Water Works Association 09/17/2019 101-1310-4360 annual membership 208.00 American Water Works Association 788.00 Apple.com 08/16/2019 700-0000-4310 Norton Secure VPN 16.10 Apple.com 08/16/2019 700-0000-4310 ICloud 50GB Storage Plan 0.99 Apple.com 08/16/2019 701-0000-4310 Norton Secure VPN 16.10 Apple.com 09/17/2019 700-0000-4310 iCloud 50GB Storage plan 0.99 Apple.com 34.18 Association of MN Emergency Managers 08/16/2019 101-1220-4370 AMEM Annual Conference - D Johnson 225.00 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 2 of 18 Name Check D Account Description Amount Association of MN Emergency Managers 225.00 AutomotiveWorkwear.com 08/16/2019 700-0000-4240 Crew Short Sleeve Shirt 41.98 AutomotiveWorkwear.com 08/16/2019 701-0000-4240 Crew Short Sleeve Shirt 41.98 AutomotiveWorkwear.com 83.96 Axels 08/16/2019 101-1220-4290 Food for Black Hat Ceremony 42.43 Axels 42.43 Batteries Plus 09/17/2019 700-0000-4150 12V Lead 215.92 Batteries Plus 215.92 Best Buy 09/17/2019 101-1310-4140 Built in bluetooth receiver/installation kit/antenna 151.57 Best Buy 09/17/2019 101-1310-4140 radio interface 139.78 Best Buy 291.35 BOLTON & MENK INC 10/03/2019 601-6045-4300 Powers Blvd and Lake Lucy Road Pedestrian Improvements 16,486.50 BOLTON & MENK INC 16,486.50 Boyer Ford Trucks 09/26/2019 101-1320-4140 drum/oil seal 203.88 Boyer Ford Trucks 203.88 Brady Worldwide Inc 08/16/2019 701-0000-4150 Polyester Sign 132.89 Brady Worldwide Inc 132.89 BRAUN INTERTEC CORPORATION 09/19/2019 601-6038-4752 Orchard Lane Area-Construction Materials Testing 3,256.75 BRAUN INTERTEC CORPORATION 3,256.75 Breezy Point Resort 08/16/2019 101-1220-4370 Lodging for Assn of MN Emergency Managers 615.00 Breezy Point Resort 09/17/2019 101-1420-4370 APA conference room reservation 127.78 Breezy Point Resort 742.78 Brookside Garden Center 09/17/2019 700-0000-4552 Sod 14.19 Brookside Garden Center 14.19 Burtis Robert 09/17/2019 101-1560-4300 Entertainer fee-Summer beach party 150.00 Burtis Robert 150.00 Cafe Thyme 08/16/2019 101-1110-4370 District 276 Leaders meeting lunch 124.74 Cafe Thyme 08/16/2019 101-1110-4370 City Council Dinner 147.22 Cafe Thyme 09/17/2019 101-1110-4370 council meal 147.22 Cafe Thyme 419.18 CAMPBELL KNUTSON 09/19/2019 101-1140-4302 Legal Services 19,154.58 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 3 of 18 Name Check D Account Description Amount CAMPBELL KNUTSON 19,154.58 Caribou Coffee 08/16/2019 101-1120-4370 Mentoring breakfast w/Jodi G 8.35 Caribou Coffee 08/16/2019 101-1120-4370 Mentoring breakfast w/Cassandra 8.35 Caribou Coffee 16.70 Carver County 09/19/2019 101-1160-4320 CarverLink Internet/Fiber - Sept 2019 540.00 Carver County 09/19/2019 700-7043-4320 CarverLink Dark Fiber - WWTP - Sept 2019 350.00 Carver County 09/19/2019 101-1210-4300 Liquor License Bkgrd Investigation - Tequila Butcher, Studio 500.00 Carver County 10/03/2019 101-1120-4807 25.3620030 2nd half taxes 1,210.00 Carver County 10/03/2019 101-1120-4807 25.3620020 2nd half taxes 437.00 Carver County 10/03/2019 605-0000-4807 25.0362300 2nd half taxes 3,558.00 Carver County 10/03/2019 101-1120-4807 25.5700030 2nd half taxes 639.00 Carver County 10/03/2019 605-0000-4807 25.1220020 2nd half taxes 2,274.00 Carver County 10/03/2019 605-0000-4807 25.1220010 2nd half taxes 1,507.00 Carver County 10/03/2019 605-0000-4807 25.1220040 2nd half taxes 2,395.00 Carver County 13,410.00 CDW Government 08/16/2019 400-4148-4703 Replacement Camera at Rec Center 511.95 CDW Government 08/16/2019 101-1160-4530 Replacement USB to ehternet Dymo Admin 52.01 CDW Government 08/16/2019 400-4126-4703 Dymo LabelWriter for Mary B/Senior Center 93.17 CDW Government 657.13 Colonial Life & Accident Insurance Co 10/03/2019 101-0000-2008 September 2019 60.72 Colonial Life & Accident Insurance Co 10/03/2019 700-0000-2008 September 2019 36.93 Colonial Life & Accident Insurance Co 10/03/2019 701-0000-2008 September 2019 36.93 Colonial Life & Accident Insurance Co 134.58 Compulink/Laserfiche 08/16/2019 101-1160-4370 Training Course - Laserfiche 10.4 Users 350.00 Compulink/Laserfiche 350.00 COMPUTER INTEGRATION TECHN.09/26/2019 101-1160-4220 PS4110 Support Extension to 10/27/19 223.00 COMPUTER INTEGRATION TECHN.10/03/2019 400-4126-4703 Power cords, compellent array 99.00 COMPUTER INTEGRATION TECHN.10/03/2019 101-1160-4220 KACE deployment annual renewal 1,190.00 COMPUTER INTEGRATION TECHN. 1,512.00 Costco Wholesale 08/16/2019 101-1220-4290 4th of July Food - Buns, Brats, Chips, Potato Salad 209.45 Costco Wholesale 08/16/2019 101-1613-4130 Snacks for Kiddie parade 80.43 Costco Wholesale 289.88 Crown Awards 08/16/2019 101-1806-4130 Rec Sports Medals 584.61 Crown Awards 08/16/2019 101-1807-4130 Rec Sports Medals 389.74 Crown Awards 974.35 Crystal Infosystems LLC 10/03/2019 101-1170-4110 Toner fire station 1 HP 433.49 Crystal Infosystems LLC 433.49 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 4 of 18 Name Check D Account Description Amount Cub Foods 08/16/2019 101-1370-4350 409 Cleaner, Vinegar 16.06 Cub Foods 08/16/2019 101-1220-4290 4th of July supplies - Pop, Onions, Cheese, Potato Salad 44.26 Cub Foods 08/16/2019 101-1600-4130 4th of July supplies - Donuts 26.97 Cub Foods 08/16/2019 101-1220-4290 Black Hat - Cake, Ice Cream, Milk 62.34 Cub Foods 08/16/2019 101-1560-4300 Snacks for Driver Safety classes and Conversation Club 35.92 Cub Foods 08/16/2019 101-1560-4300 Food for Mayor's dinner 59.77 Cub Foods 08/16/2019 700-7043-4150 Distilled Water 3.56 Cub Foods 08/16/2019 101-1537-4130 Bleach, Lemons 16.78 Cub Foods 08/16/2019 101-1537-4130 Markers, Half & Half 13.34 Cub Foods 08/16/2019 101-1220-4290 supplies for 4th of July lunch 40.44 Cub Foods 08/16/2019 101-1613-4130 4th of July kiddie game prizes 106.88 Cub Foods 08/16/2019 101-1613-4130 pop - 4th of July 10.74 Cub Foods 08/16/2019 101-1613-4130 pop - 4th of July 10.74 Cub Foods 09/17/2019 101-1560-4300 Cookies-Summer Beach party 8.00 Cub Foods 09/17/2019 101-1560-4300 food supplies-Back to 50's/Summer Beach party 37.28 Cub Foods 09/17/2019 101-1560-4130 Food supplies-Carver Co Historical Society presentation 18.06 Cub Foods 09/17/2019 101-1560-4300 Grandparent bingo snacks 14.43 Cub Foods 09/17/2019 101-1560-4300 Return-Grandparent bingo snacks -10.14 Cub Foods 09/17/2019 101-1560-4300 Snacks-Guys & Dolls Guthrie trip 19.76 Cub Foods 09/17/2019 101-1560-4300 Snacks-Driver Safety class 12.84 Cub Foods 09/17/2019 101-1320-4370 Snacks-MS4 Illict discharge training 25.27 Cub Foods 09/17/2019 700-7043-4150 water/paper towels 34.72 Cub Foods 09/17/2019 101-1110-4375 Gift Cards-Night to Unite 900.00 Cub Foods 09/17/2019 101-1110-4375 Gift Cards-Night to Unite 400.00 Cub Foods 09/17/2019 101-1520-4130 Supplies-Joint Commission Council tour 57.48 Cub Foods 09/17/2019 101-1540-4130 Lake Ann concession supplies 16.73 Cub Foods 09/17/2019 101-1600-4130 Water-Summer concert series 3.99 Cub Foods 09/17/2019 101-1620-4130 Soda-Concert concessions 16.16 Cub Foods 09/17/2019 101-1618-4130 Penny carnival prizes 77.26 Cub Foods 09/17/2019 101-1616-4130 Playground snack 14.11 Cub Foods 09/17/2019 101-1731-4130 Lake Ann camp supplies 12.85 Cub Foods 09/17/2019 101-1110-4370 cookies 4.99 Cub Foods 2,111.59 Cutters Edge 09/19/2019 101-1220-4120 Oiler, Washer, Dust Protector, Drum and Bearing 68.01 Cutters Edge 68.01 DAHL TERRY 09/19/2019 101-1538-4300 tae kwon do-summer 2019 425.00 DAHL TERRY 425.00 DALCO ENTERPRISES, INC.09/19/2019 101-1170-4260 wringer 130.99 DALCO ENTERPRISES, INC. 130.99 Dashlane 09/17/2019 101-1160-4300 password manager annual renewal 59.99 Dashlane 59.99 Davanni's 09/17/2019 101-1110-4370 council meal 122.69 Davanni's 122.69 Delta Dental 09/19/2019 101-0000-2013 Oct 2019 insurance premium 1,950.77 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 5 of 18 Name Check D Account Description Amount Delta Dental 09/19/2019 101-0000-2013 Oct 2019 insurance premium - Cobra 30.20 Delta Dental 09/19/2019 210-0000-2013 Oct 2019 insurance premium - Cobra 24.93 Delta Dental 09/19/2019 700-0000-2013 Oct 2019 insurance premium - Cobra 275.35 Delta Dental 09/19/2019 701-0000-2013 Oct 2019 insurance premium - Cobra 245.15 Delta Dental 09/19/2019 720-0000-2013 Oct 2019 insurance premium - Cobra 123.40 Delta Dental 2,649.80 Dollar Tree Stores Inc 08/16/2019 101-1537-4130 supplies for Science camp 15.05 Dollar Tree Stores Inc 15.05 Domino's Pizza 09/17/2019 101-1320-4370 Water resources class 174.37 Domino's Pizza 174.37 DSS Achievement Products 08/16/2019 101-1616-4130 Playground supplies - eye droppers, Tye Dye Kits, Craft sticks 112.99 DSS Achievement Products 112.99 Eastern Carver County Schools 09/17/2019 101-1530-4300 Recital downpayment 240.00 Eastern Carver County Schools 09/17/2019 101-1530-4300 Recital payment 4,610.50 Eastern Carver County Schools 4,850.50 ECO Products 08/16/2019 720-7201-4300 Utensils - July 3rd compostable products 2,384.61 ECO Products 08/16/2019 720-7201-4300 Cups, Lids, Straws - July 3rd compostable products 384.57 ECO Products 2,769.18 eCompressedair 09/17/2019 700-7019-4120 air exhaust muffler 151.94 eCompressedair 151.94 ELECTRIC PUMP INC 09/26/2019 701-0000-4551 Ring/2" Sch40 Galv Guide Pipe 20' 364.00 ELECTRIC PUMP INC 364.00 Enabling Elements Inc 08/16/2019 701-0000-4551 Broad Band Internet Service 15.00 Enabling Elements Inc 09/17/2019 700-0000-4310 Broad band internet service 15.00 Enabling Elements Inc 30.00 Experts Exchange 08/16/2019 101-1160-4300 Experts Exchange Annual Renewal 199.95 Experts Exchange 199.95 Famous Dave's 09/17/2019 101-1120-4370 Lunch-Municipal Legislative Commission overview-Chan update 30.00 Famous Dave's 30.00 FASTENAL COMPANY 09/19/2019 700-0000-4552 misc parts/supplies 1,104.80 FASTENAL COMPANY 09/19/2019 701-0000-4120 misc parts/supplies 41.00 FASTENAL COMPANY 09/19/2019 101-1320-4120 misc parts/supplies 25.20 FASTENAL COMPANY 09/19/2019 101-1320-4140 misc parts/supplies 6.51 FASTENAL COMPANY 09/19/2019 101-1320-4120 credit misc parts/supplies -4.77 FASTENAL COMPANY 09/19/2019 700-0000-4150 misc parts/supplies 59.96 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 6 of 18 Name Check D Account Description Amount FASTENAL COMPANY 1,232.70 FedEx Office 08/16/2019 101-1540-4340 Lake Ann Boat Rental Forms 268.44 FedEx Office 268.44 Ferguson Waterworks #2516 09/26/2019 700-0000-4250 5/8X3/4 T10 Mtr 8,962.80 Ferguson Waterworks #2516 8,962.80 Fidelity Security Life 09/26/2019 101-0000-2007 Vision insurance-October 179.61 Fidelity Security Life 09/26/2019 210-0000-2007 Vision insurance-October 3.98 Fidelity Security Life 09/26/2019 700-0000-2007 Vision insurance-October 19.62 Fidelity Security Life 09/26/2019 701-0000-2007 Vision insurance-October 13.48 Fidelity Security Life 09/26/2019 720-0000-2007 Vision insurance-October 1.98 Fidelity Security Life 218.67 Fire Axe Inc 09/17/2019 101-1220-4290 Axe-Barry Steckling 689.98 Fire Axe Inc 689.98 Fire Training Resources 08/16/2019 101-1220-4370 Class cancelled -295.00 Fire Training Resources -295.00 FORCE AMERICA INC 09/19/2019 400-0000-4704 Air Valve 422.80 FORCE AMERICA INC 422.80 Fred Pryor Seminars 09/17/2019 700-0000-4370 Mgmt & Leadership for New Supervisors-Crooks 139.50 Fred Pryor Seminars 09/17/2019 701-0000-4370 Mgmt & Leadership for New Supervisors-Crooks 139.50 Fred Pryor Seminars 279.00 Full Source 08/16/2019 700-0000-4240 Crew Short Sleeve Shirts 42.72 Full Source 08/16/2019 700-0000-4240 Crew Short Sleeve Shirt 17.46 Full Source 08/16/2019 701-0000-4240 Crew Short Sleeve Shirts 42.72 Full Source 08/16/2019 701-0000-4240 Crew Short Sleeve Shirt 17.46 Full Source 120.36 Fun Express LLC 08/16/2019 101-1613-4130 Kiddie game prizes 845.39 Fun Express LLC 845.39 Gander Outdoors 08/16/2019 701-0000-4240 Steel Toe Boots 29.99 Gander Outdoors 08/16/2019 700-0000-4240 Steel Toe Boots 30.00 Gander Outdoors 59.99 Gertens 08/16/2019 101-1550-4150 Red Infield Conditioner 50# 398.00 Gertens 08/16/2019 101-1550-4150 Red Infield Conditioner 50# 756.00 Gertens 09/17/2019 101-1550-4150 fertilizer 2,482.00 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 7 of 18 Name Check D Account Description Amount Gertens 3,636.00 Gina Marias Pizza 09/17/2019 101-1560-4300 Pizza-Summer beach party 143.26 Gina Marias Pizza 143.26 GOPHER STATE ONE-CALL INC 10/03/2019 400-0000-4300 Utility locates 780.30 GOPHER STATE ONE-CALL INC 780.30 GS DIRECT INC 10/03/2019 101-1310-4120 paper/cartridge 177.05 GS DIRECT INC 177.05 Guthrie Theater 08/16/2019 101-1560-4300 Tickets for trip to "Guys & Doll's" 800.00 Guthrie Theater 08/16/2019 101-1560-4300 Tickets for trip to "Guys & Doll's" 810.00 Guthrie Theater 1,610.00 Hach Company 08/16/2019 700-7043-4120 Chemkey Assy 1,063.34 Hach Company 09/17/2019 700-7019-4120 CL17 Free Chlorine Reagent Set 621.12 Hach Company 1,684.46 HDTV Supply Inc 09/17/2019 400-4126-4703 4K video switcher-Fountain Conf Room 362.05 HDTV Supply Inc 362.05 Health Strategies 09/26/2019 101-1220-4300 exam/mask fit/PSA-Coyne 213.00 Health Strategies 213.00 HealthyKin.com 09/17/2019 700-7043-4120 paper towels/toilet paper 123.85 HealthyKin.com 123.85 HOISINGTON KOEGLER GROUP 09/19/2019 410-0000-4300 Chanhassen Lake Ann Trail - svc from August 2019 7,085.00 HOISINGTON KOEGLER GROUP 7,085.00 Holmes Custom Products 09/17/2019 101-1170-4110 schanned stamp 16.90 Holmes Custom Products 16.90 Home Depot 08/16/2019 101-1550-4120 Shims, Prehung door 159.95 Home Depot 08/16/2019 101-1550-4120 Twin-Head LED Worklight 212.60 Home Depot 08/16/2019 700-0000-4510 Caulk Gun, Landscape Adhesive 81.45 Home Depot 08/16/2019 701-0000-4150 Tool Cord 13.93 Home Depot 08/16/2019 701-0000-4150 Head Lamp, Tool Bag 49.94 Home Depot 08/16/2019 701-0000-4240 Work Gloves 46.44 Home Depot 08/16/2019 700-0000-4550 Coupling, Nipples, RoundUp 209.28 Home Depot 09/17/2019 101-1550-4120 paint 34.33 Home Depot 09/17/2019 101-1550-4260 Battery/Charger, Ratchet, Wrench 235.09 Home Depot 09/17/2019 700-7019-4150 wasp & hornet spray 5.18 Home Depot 09/17/2019 700-0000-4150 electric tape/cable ties 18.07 Home Depot 09/17/2019 700-7019-4150 wasp & hornet spray/window door siding sealant 52.45 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 8 of 18 Name Check D Account Description Amount Home Depot 09/17/2019 700-0000-4150 fridge filter 85.86 Home Depot 09/17/2019 601-6038-4120 waterproof conn assort 9.89 Home Depot 09/17/2019 101-1550-4120 nipple-City Ctr RPZ 2.73 Home Depot 1,217.19 Hoops & Threads 09/17/2019 101-1250-4240 hats 260.92 Hoops & Threads 260.92 Hy-Vee 08/16/2019 101-1600-4130 Cups for Twins Clinic 12.86 Hy-Vee 12.86 IAFC 08/16/2019 101-1220-4370 2019 Symposium in the Sun - D Johnson 375.00 IAFC 375.00 IAPMO 08/16/2019 101-1250-4210 2018 Uniform Plumbing Code Illustrated Training Manual 169.60 IAPMO 169.60 ICMA 08/16/2019 101-1120-4370 ICMA Conference Registration - T Gerhardt 745.00 ICMA 745.00 ImageTrend 08/16/2019 101-1220-4370 Connect 2019 Event - A Fatturi 645.00 ImageTrend 645.00 IMPERIAL PORTA PALACE 10/03/2019 101-1613-4400 Portable toilet rental-4th of July 4,730.00 IMPERIAL PORTA PALACE 4,730.00 Indigo Signworks, Inc 09/17/2019 101-1550-4340 park/trail spray signs 716.00 Indigo Signworks, Inc 716.00 Innovative Office Solutions LLC 09/19/2019 400-0000-4703 Office furniture 3,473.39 Innovative Office Solutions LLC 09/19/2019 101-1170-4110 Pens, Paper, Calendars, Files 629.64 Innovative Office Solutions LLC 09/19/2019 101-1170-4110 Calendars, Index, Pencils 74.88 Innovative Office Solutions LLC 09/26/2019 101-1170-4110 Paper 57.48 Innovative Office Solutions LLC 09/26/2019 101-1170-4110 Calendar 18.99 Innovative Office Solutions LLC 09/26/2019 101-1170-4110 Pouch, Lam 51.48 Innovative Office Solutions LLC 10/03/2019 101-1170-4110 office supplies 152.66 Innovative Office Solutions LLC 10/03/2019 101-1170-4110 office supplies 50.80 Innovative Office Solutions LLC 10/03/2019 101-1170-4110 office supplies 36.55 Innovative Office Solutions LLC 4,545.87 Internation Assoc of Arson Investigators 09/17/2019 101-1220-4360 Annual dues 100.00 Internation Assoc of Arson Investigators 09/17/2019 101-1220-4370 Vehicle Fire Class 154.65 Internation Assoc of Arson Investigators 254.65 International Code Council 08/16/2019 101-1250-4210 Handbooks 861.12 International Code Council 08/16/2019 101-1250-4210 Handbooks 506.95 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 9 of 18 Name Check D Account Description Amount International Code Council 09/17/2019 101-1250-4210 building code tubo tabs 40.40 International Code Council 09/17/2019 101-1250-4360 member dues 135.00 International Code Council 1,543.47 J.J. Keller & Associates Inc 09/17/2019 101-1170-4110 Safety Data Sheet Binder 24.90 J.J. Keller & Associates Inc 24.90 John Henry Foster 09/17/2019 700-0000-4150 solberg filter element 301.08 John Henry Foster 301.08 Johnson Fitness & Wellness 09/17/2019 101-1530-4120 Weights 42.75 Johnson Fitness & Wellness 42.75 KIMLEY HORN AND ASSOCIATES INC 10/03/2019 605-6501-4300 TH 101 Reconstruction 216,643.64 KIMLEY HORN AND ASSOCIATES INC 216,643.64 Kubista Terence Kenneth 10/03/2019 101-1560-4300 British History Series-The Queen's Gardens 50.00 Kubista Terence Kenneth 50.00 Kwik Trip 08/16/2019 101-1530-4130 Ice 1.99 Kwik Trip 1.99 LEEANN CHIN 08/16/2019 101-1120-4370 ACM interviews 191.75 LEEANN CHIN 191.75 Lunds & Byerly's 08/16/2019 101-1600-4130 4th of July supplies 42.90 Lunds & Byerly's 08/16/2019 101-1560-4300 Treat for trip to the Twins 10.73 Lunds & Byerly's 08/16/2019 101-1560-4300 Oil for Lion's Club picnic 4.19 Lunds & Byerly's 08/16/2019 101-1560-4300 Tea for Tea w/Donna K 11.48 Lunds & Byerly's 09/17/2019 601-6043-4300 water/cookies-Minnewashta Prkwy meeting 15.98 Lunds & Byerly's 09/17/2019 101-1560-4300 Summer beach party-dessert 22.02 Lunds & Byerly's 107.30 Macnaught USA Inc 09/17/2019 101-1370-4530 preset module set for HG60 282.75 Macnaught USA Inc 282.75 MACQUEEN EQUIPMENT 09/19/2019 701-0000-4260 misc parts/supplies 94.84 MACQUEEN EQUIPMENT 94.84 Matheson Tri-Gas, Inc.09/19/2019 101-1370-4170 misc parts 127.05 Matheson Tri-Gas, Inc. 127.05 McMaster-Carr 09/17/2019 700-7019-4550 low-pressure gauge for chemicals 173.52 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 10 of 18 Name Check D Account Description Amount McMaster-Carr 173.52 Menards 08/16/2019 420-0000-4751 Level, Re-Bar, Screws, Boards 240.81 Menards 240.81 Merlins Ace Hardware 08/16/2019 101-1613-4130 Long Nose Pliers 10.30 Merlins Ace Hardware 10.30 METROPOLITAN FORD 09/19/2019 701-0000-4140 Tube 78.10 METROPOLITAN FORD 09/19/2019 701-0000-4140 Spor Gasket 14.41 METROPOLITAN FORD 92.51 Michaels 09/17/2019 101-1731-4130 ribbon-Lake Ann Camp 9.68 Michaels 09/17/2019 101-1731-4130 ribbon-Lake Ann Camp 34.84 Michaels 44.52 Mills Fleet Farm 09/17/2019 101-1600-4130 cooler 26.87 Mills Fleet Farm 26.87 Minnesota Trophies & Gifts 08/16/2019 101-1613-4130 4th of July fishing trophy 15.25 Minnesota Trophies & Gifts 15.25 MN American Water Works Association 09/17/2019 101-1310-4370 Conference registration 290.00 MN American Water Works Association 290.00 MN Board of Firefighter Training & Education 09/17/2019 101-1220-4300 MBFTE Firefighter license 100.00 MN Board of Firefighter Training & Education 100.00 MN VALLEY ELECTRIC COOP 09/19/2019 101-1350-4320 electricity charges 165.66 MN VALLEY ELECTRIC COOP 09/26/2019 101-1350-4320 electricity charges 108.02 MN VALLEY ELECTRIC COOP 10/03/2019 101-1350-4320 Electricity charges 32.16 MN VALLEY ELECTRIC COOP 10/03/2019 101-1350-4320 Electricity charges 128.74 MN VALLEY ELECTRIC COOP 434.58 MyBinding.com 08/16/2019 101-1170-4110 Laminate Roll Set 166.50 MyBinding.com 09/17/2019 101-1170-4110 laminating pouches 96.53 MyBinding.com 263.03 NAPA AUTO & TRUCK PARTS 09/19/2019 101-1320-4120 Battery Cable Lug 2.99 NAPA AUTO & TRUCK PARTS 09/26/2019 101-1550-4120 oil filters/fuel filter/wheel plastic deck/seal 79.65 NAPA AUTO & TRUCK PARTS 09/26/2019 101-1550-4120 fitting 25.68 NAPA AUTO & TRUCK PARTS 09/26/2019 101-1320-4120 battery cable 8.97 NAPA AUTO & TRUCK PARTS 117.29 National Medal of Honor 08/16/2019 101-1220-4240 CPR Saves / Number 279.00 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 11 of 18 Name Check D Account Description Amount National Medal of Honor 279.00 National Registry Of EMT 08/16/2019 101-1220-4300 EMS Certification - J Van Asten 320.00 National Registry Of EMT 320.00 NATIONAL RESEARCH CENTER INC.09/26/2019 210-0000-4300 National Community Survey Basic Service 9,975.00 NATIONAL RESEARCH CENTER INC. 9,975.00 Network Solutions 09/17/2019 101-1160-4300 chn.mn domain renewal 219.94 Network Solutions 219.94 Newegg.com 09/17/2019 400-4126-4703 projector-Fountain Room 3,366.21 Newegg.com 3,366.21 Nokomis Shoe Shop 09/17/2019 101-1250-4240 Shoes-Tessman 129.95 Nokomis Shoe Shop 129.95 Northern Tool+Equipment 08/16/2019 700-7019-4530 Coupler, Rubber Air Hose 90.26 Northern Tool+Equipment 09/17/2019 701-0000-4120 sealing washer/o-ring/mechanical seal 39.84 Northern Tool+Equipment 130.10 Office Max/Office Depot 08/16/2019 101-1540-4130 Lake Ann Concession Cash Register Paper 25.64 Office Max/Office Depot 08/16/2019 700-0000-4150 50 in 1 Card Reader 10.68 Office Max/Office Depot 09/17/2019 700-7043-4120 hook/notebook 6.93 Office Max/Office Depot 09/17/2019 400-4126-4703 laptop bag 48.00 Office Max/Office Depot 09/17/2019 400-4126-4703 return-laptop bag -48.00 Office Max/Office Depot 09/17/2019 101-1170-4110 FD station 1 toner 244.72 Office Max/Office Depot 09/17/2019 101-1170-4110 ink jet cartridges HP 8710 128.24 Office Max/Office Depot 09/17/2019 101-1731-4130 binders-Lake Ann supplies 39.49 Office Max/Office Depot 455.70 O'Reilly Automotive Inc 09/19/2019 101-1550-4120 misc parts/supplies 38.00 O'Reilly Automotive Inc 09/19/2019 101-1550-4140 misc parts/supplies 129.27 O'Reilly Automotive Inc 09/19/2019 400-0000-4704 misc parts/supplies 109.70 O'Reilly Automotive Inc 276.97 Party City 08/16/2019 101-1220-4290 Candy for 4th of July parade 262.84 Party City 08/16/2019 101-1560-4130 Supplies for Tea w/Donna K 39.11 Party City 08/16/2019 101-1560-4130 Return Supplies for Tea w/Donna K -10.33 Party City 08/16/2019 101-1560-4300 Paper supplies for Mayor's dinner 30.03 Party City 321.65 Pioneer Engineering, P.A.09/26/2019 601-6044-4751 119130 Bluff Creek Trail Rehabilitation through August 31, 2019 840.00 Pioneer Engineering, P.A. 840.00 Pizzaioli 08/16/2019 101-1600-4130 4th of July supplies 40.83 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 12 of 18 Name Check D Account Description Amount Pizzaioli 09/17/2019 101-1210-4370 Night to Unite food 257.10 Pizzaioli 297.93 Potbelly Sandwich Shop 08/16/2019 101-1110-4370 City Council Dinner 126.81 Potbelly Sandwich Shop 126.81 Potentia MN Solar 09/19/2019 101-1190-4320 July 2019 4,443.06 Potentia MN Solar 09/19/2019 700-0000-4320 July 2019 2,382.56 Potentia MN Solar 09/19/2019 101-1170-4320 July 2019 3,415.41 Potentia MN Solar 10,241.03 Premium Waters, Inc 09/19/2019 101-1550-4120 Monthly charge 11.30 Premium Waters, Inc 11.30 PRO TURF 09/19/2019 101-1550-4300 Summer Lawn Application 165.00 PRO TURF 165.00 Public Surplus 09/17/2019 101-0000-2033 auction fees 117.88 Public Surplus 117.88 RBM SERVICES INC 09/19/2019 101-1170-4350 nightly janitorial 3,479.00 RBM SERVICES INC 09/19/2019 101-1190-4350 nightly janitorial 3,370.00 RBM SERVICES INC 6,849.00 Rotary Club 08/16/2019 101-1520-4360 Rotary Club Dues - T Hoffman 53.00 Rotary Club 08/16/2019 101-1120-4360 Rotary Club Dues - T Gerhardt 53.00 Rotary Club 09/17/2019 101-1520-4360 Monthly Dues-Hoffman 53.00 Rotary Club 159.00 Roto-Rooter 08/16/2019 700-0000-4550 Repair leaks by water meter - 9500 River Rock Dr 354.00 Roto-Rooter 354.00 Safe-Fast, Inc.09/19/2019 101-1320-4240 Sweatshirts, Hard Hat 141.27 Safe-Fast, Inc.09/19/2019 701-0000-4240 Vests 26.25 Safe-Fast, Inc.09/19/2019 700-0000-4240 Vests 26.25 Safe-Fast, Inc. 193.77 Savage Jump Inflatables 09/17/2019 101-1220-4375 Open house inflatable 170.47 Savage Jump Inflatables 170.47 Scaletron Industries Ltd 08/16/2019 700-7043-4150 Ton Cylinder Turning Wrench 189.90 Scaletron Industries Ltd 189.90 ShareFile 08/16/2019 101-1160-4300 Sharefile Quarterly Renewal - Q3 526.50 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 13 of 18 Name Check D Account Description Amount ShareFile 526.50 SPRINT PCS 09/19/2019 700-0000-4310 monthly charges 51.72 SPRINT PCS 09/19/2019 701-0000-4310 monthly charges 51.72 SPRINT PCS 103.44 STRATOGUARD LLC 09/26/2019 101-1160-4300 Proofpoint email filtering service-October 176.00 STRATOGUARD LLC 176.00 Target 08/16/2019 101-1550-4120 Duct Tape 28.96 Target 08/16/2019 101-1220-4290 Iphone/Ipad cleaner 10.73 Target 08/16/2019 101-1806-4130 Camp shirts 17.98 Target 08/16/2019 101-1530-4130 Coffee 14.93 Target 08/16/2019 101-1530-4130 Spoon, Spatula 4.25 Target 08/16/2019 101-1170-4110 Coffee Cups 18.25 Target 08/16/2019 101-1616-4130 Playground craft 6.74 Target 08/16/2019 101-1613-4130 4th of July - Sidewalk Chalk 38.53 Target 08/16/2019 101-1616-4130 Playground Snacks 5.05 Target 08/16/2019 101-1616-4130 Playground Snacks 7.98 Target 08/16/2019 101-1618-4130 Penny Carnival Snacks 80.61 Target 08/16/2019 101-1616-4130 Playground craft 6.41 Target 08/16/2019 101-1220-4290 Cables, Popsocket to make squad hands free 64.39 Target 09/17/2019 101-1616-4130 hand sanitizer 7.58 Target 09/17/2019 101-1806-4240 camp shirts 17.92 Target 09/17/2019 101-1616-4130 playground craft supplies 41.56 Target 09/17/2019 101-1616-4130 playground craft supplies 22.74 Target 09/17/2019 101-1600-4130 hot glue 4.28 Target 09/17/2019 101-1616-4130 Playground-food coloring 12.76 Target 09/17/2019 101-1731-4130 Lake Ann supplies 314.26 Target 09/17/2019 101-1731-4130 balloons-Lake Ann 10.72 Target 09/17/2019 101-1731-4130 Lake Ann Camp supplies 51.77 Target 09/17/2019 101-1731-4130 Lake Ann Camp supplies 6.36 Target 09/17/2019 101-1731-4130 Lake Ann Camp supplies 9.93 Target 804.69 TCIC, Inc.09/19/2019 700-0000-4300 TCIC Engineering 600.00 TCIC, Inc. 600.00 The Mustard Seed 08/16/2019 701-0000-4510 Landscaping shrub 79.98 The Mustard Seed 79.98 The UPS Store 08/16/2019 700-0000-4330 Shipping and insurance on a Collector 355.23 The UPS Store 08/16/2019 701-0000-4330 Shipping the sewer televising camera in for repair 479.29 The UPS Store 09/17/2019 701-0000-4330 shipping-sewer camera power supply 15.45 The UPS Store 849.97 Treecycle 08/16/2019 720-7201-4300 brown bakery tissue 38.05 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 14 of 18 Name Check D Account Description Amount Treecycle 38.05 UFC Farm Supply 09/17/2019 101-1550-4120 gloves/pruner/backpack sprayer/saw 248.14 UFC Farm Supply 248.14 Ultimate Carts LLC 08/16/2019 101-1613-4410 Cart rental for the 4th of July 354.34 Ultimate Carts LLC 354.34 United Farmers Cooperative 09/19/2019 101-1550-4120 Backplate 46.05 United Farmers Cooperative 46.05 United States Postal Service 09/17/2019 700-0000-4330 postage 14.70 United States Postal Service 14.70 UNITED WAY 09/26/2019 101-0000-2006 PR Batch 00427.09.2019 United Way 29.40 UNITED WAY 29.40 University of Minnesota 09/17/2019 101-1250-4370 Registration-Heidelberger 245.00 University of Minnesota 245.00 Urban Land Institute 09/17/2019 101-1420-4370 Member registration-Aanenson 200.00 Urban Land Institute 200.00 USABlueBook 09/17/2019 701-0000-4150 purell sanitizing wipes 142.20 USABlueBook 142.20 VehicleCounts.com 08/16/2019 101-1160-4150 New cable and adapter for traffic counts 68.60 VehicleCounts.com 68.60 VERIZON WIRELESS 10/03/2019 101-1220-4310 cellular phone charges 40.01 VERIZON WIRELESS 40.01 VESSCO INC 10/03/2019 700-7019-4550 universal control cable 5-pin round plug 49.81 VESSCO INC 49.81 VIKING INDUSTRIAL CENTER 09/19/2019 701-0000-4240 Vests, Readers 57.51 VIKING INDUSTRIAL CENTER 09/19/2019 700-0000-4240 Vests, Readers 57.51 VIKING INDUSTRIAL CENTER 09/26/2019 700-0000-4240 V60 Nemesis Rx Reader Gry Frm Smoke 1.5 16.97 VIKING INDUSTRIAL CENTER 09/26/2019 701-0000-4240 V60 Nemesis Rx Reader Gry Frm Smoke 1.5 16.96 VIKING INDUSTRIAL CENTER 148.95 Von Hanson's Meats 08/16/2019 101-1220-4290 4th of July food 58.66 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 15 of 18 Name Check D Account Description Amount Von Hanson's Meats 58.66 Wal-Mart 08/16/2019 101-1170-4350 Hand Sanitizer for the 4th of July 59.89 Wal-Mart 08/16/2019 101-1537-4130 Supplies for Science camp 57.50 Wal-Mart 09/17/2019 101-1618-4130 Penny carnival photo booth 15.16 Wal-Mart 132.55 Wampachs Restaurant 08/16/2019 101-1310-4370 lunch 30.35 Wampachs Restaurant 30.35 Warning Lites of Minnesota, Inc.10/03/2019 101-1320-4410 Barricades-Homecoming parade 435.00 Warning Lites of Minnesota, Inc. 435.00 WAYTEK INC 10/03/2019 700-0000-4120 rubber splicing tape/self fusing silicone rubber 57.62 WAYTEK INC 57.62 WENCK ASSOCIATES INC 10/03/2019 720-0000-4370 Illicit Discharge training 1,005.42 WENCK ASSOCIATES INC 10/03/2019 720-0000-4370 Illicit Discharge training 480.00 WENCK ASSOCIATES INC 1,485.42 Wendy's 08/16/2019 101-1600-4130 Ice for Senior Center Mayor's dinner 1.98 Wendy's 1.98 Winchester and Rye 09/17/2019 101-1120-4370 City Mgrs monthly meeting-Wedel/Foster 34.80 Winchester and Rye 34.80 WM MUELLER & SONS INC 09/19/2019 420-0000-4751 7901 Park Place - Topsoil 220.73 WM MUELLER & SONS INC 09/19/2019 420-0000-4751 Asphalt Plant - 1/2" Blacktop 157.48 WM MUELLER & SONS INC 09/19/2019 420-0000-4751 Shop - Conbit 205.06 WM MUELLER & SONS INC 09/26/2019 700-0000-4552 conbit 148.78 WM MUELLER & SONS INC 09/26/2019 420-0000-4751 3/8" fine mix - 1/4" fine mix 745.07 WM MUELLER & SONS INC 10/03/2019 420-0000-4751 1/4" fine mix 680.00 WM MUELLER & SONS INC 10/03/2019 420-0000-4751 Lundquist Cy 56.00 WM MUELLER & SONS INC 10/03/2019 420-0000-4751 Lundquist Cy 80.00 WM MUELLER & SONS INC 2,293.12 WSB & ASSOCIATES INC 10/03/2019 720-0000-4300 6760 Minnewashta Pkwy Delin Review From August 2019 370.00 WSB & ASSOCIATES INC 10/03/2019 420-0000-4300 Carver County TH5 Regional Trail From August 2019 647.50 WSB & ASSOCIATES INC 10/03/2019 420-0000-4300 2019 Chanhassen Pavement Management Trails From August 2019 1,013.50 WSB & ASSOCIATES INC 10/03/2019 420-0000-4300 2019 Pavement Management - Roads From August 2019 1,732.00 WSB & ASSOCIATES INC 10/03/2019 720-0000-4300 2019 GIS/AMS Support Services From August 2019 1,351.50 WSB & ASSOCIATES INC 10/03/2019 101-1310-4300 2019 GIS Specialist Support Services From August 2019 1,531.20 WSB & ASSOCIATES INC 10/03/2019 700-0000-4300 2019 GIS Specialist Support Services From August 2019 957.00 WSB & ASSOCIATES INC 10/03/2019 701-0000-4300 2019 GIS Specialist Support Services From August 2019 957.00 WSB & ASSOCIATES INC 10/03/2019 720-0000-4300 2019 GIS Specialist Support Services From August 2019 382.80 WSB & ASSOCIATES INC 10/03/2019 720-0000-4300 MCES Interceptor LGU Duties From August 2019 296.00 WSB & ASSOCIATES INC 10/03/2019 605-0000-4752 Highway 101 Wetland Permitting From August 2019 259.00 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 16 of 18 Name Check D Account Description Amount WSB & ASSOCIATES INC 10/03/2019 700-7050-4752 West Water Treatment Plant From August 2019 1,299.50 WSB & ASSOCIATES INC 10/03/2019 601-6032-4752 Street Reconstruction Project No 16-01 From August 2019 683.00 WSB & ASSOCIATES INC 10/03/2019 601-6033-4752 Street Reconstruction Project No 16-01 From August 2019 99.00 WSB & ASSOCIATES INC 11,579.00 WW Grainger 08/16/2019 701-0000-4530 Fuse 59.14 WW Grainger 09/17/2019 700-7019-4150 female adapter 16.90 WW Grainger 09/17/2019 700-7019-4150 solenoid valve 59.79 WW Grainger 09/17/2019 700-7019-4120 filter 74.14 WW Grainger 09/17/2019 700-7019-4150 auto drain valve 98.44 WW Grainger 09/17/2019 700-0000-4150 hole seal 23.54 WW Grainger 331.95 WW GRAINGER INC 10/03/2019 701-0000-4150 dock bumper 92.12 WW GRAINGER INC 92.12 XCEL ENERGY INC 09/19/2019 700-7043-4320 electricity charges 8,172.82 XCEL ENERGY INC 09/19/2019 101-1350-4320 electricity charges 7.79 XCEL ENERGY INC 09/19/2019 101-1350-4320 electricity charges -14.04 XCEL ENERGY INC 09/19/2019 700-0000-4320 electricity charges 104.83 XCEL ENERGY INC 09/26/2019 700-0000-4320 electricity charges 7,109.41 XCEL ENERGY INC 09/26/2019 101-1600-4320 electricity charges 12.16 XCEL ENERGY INC 09/26/2019 700-0000-4320 electricity charges -24.19 XCEL ENERGY INC 09/26/2019 101-1600-4320 electricity charges -20.66 XCEL ENERGY INC 09/26/2019 700-7019-4320 electricity charges 2,786.06 XCEL ENERGY INC 09/26/2019 101-1350-4320 electricity charges 11.32 XCEL ENERGY INC 09/26/2019 101-1350-4320 electricity charges 11.43 XCEL ENERGY INC 09/26/2019 101-1170-4320 electricity charges -1,219.45 XCEL ENERGY INC 09/26/2019 101-1190-4320 electricity charges -178.39 XCEL ENERGY INC 09/26/2019 101-1220-4320 electricity charges 1,055.23 XCEL ENERGY INC 09/26/2019 101-1370-4320 electricity charges 1,859.20 XCEL ENERGY INC 09/26/2019 101-1171-4320 electricity charges 11.83 XCEL ENERGY INC 09/26/2019 700-0000-4320 electricity charges 232.40 XCEL ENERGY INC 09/26/2019 701-0000-4320 electricity charges 232.40 XCEL ENERGY INC 10/03/2019 101-1600-4320 electricity charges 22.64 XCEL ENERGY INC 10/03/2019 101-1540-4320 electricity charges 244.07 XCEL ENERGY INC 10/03/2019 101-1600-4320 electricity charges 50.28 XCEL ENERGY INC 10/03/2019 101-1550-4320 electricity charges -253.65 XCEL ENERGY INC 10/03/2019 700-0000-4320 electricity charges -379.75 XCEL ENERGY INC 10/03/2019 701-0000-4320 electricity charges -1,847.47 XCEL ENERGY INC 10/03/2019 101-1350-4320 electricity charges 192.69 XCEL ENERGY INC 10/03/2019 101-1350-4320 electricity charges -24.64 XCEL ENERGY INC 10/03/2019 101-1350-4320 electricity charges 16,733.51 XCEL ENERGY INC 34,887.83 ZIEGLER INC 09/19/2019 700-7019-4530 Repair Electric System 2,571.04 ZIEGLER INC 2,571.04 Zoro Tools Inc 08/16/2019 700-7019-4530 Sprayheads 57.22 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 17 of 18 Name Check D Account Description Amount Zoro Tools Inc 57.22 446,921.89 Accounts Payable - Check Detail-ACH (10/04/2019 - 1:10 PM)Page 18 of 18