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Agenda and PacketAGENDA CHANHASSEN CITY COUNCIL MONDAY, OCTOBER 8, 2018 CHANHASSEN CITY HALL, 7700 MARKET BOULEVARD A.5:30 P.M. ­ WORK SESSION Note:  Work sessions are open to the public.If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. 1.2019­2023 CIP Review 2.Discussion of 2019 Special Revenue & Enterprise Fund Budgets 3.Discussion of Downtown Vision Plan 4.Flood Plain Ordinance Update (verbal) 5.6:45 P.M. ­ Mark Halla B.7:00 P.M. ­ CALL TO ORDER C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion.  There will be no separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and considered separately.  City council action is based on the staff recommendation for each item.  Refer to the council packet for each staff report. 1.Approval of City Council Minutes dated September 24, 2018 2.Receive Planning Commission Minutes dated September 18, 2018 3.Approve Consultant Contracts and Joint Powers Agreement with Carver County for the Highway 101 Improvements (Pioneer Trail to Flying Cloud Drive) 4.Resolution 2018­45: Orchard Lane Area Street & Utility Reconstruction Project­ Receive Feasibility Study; Call Public Hearing 5.Resolution 2018­46: Approve Purchase of 2018 CIP Parks Department Water Truck 6.Resolution 2018­47: Accept Donation from Charter Bank for Senior Center 2018 Holiday Party AGENDACHANHASSEN CITY COUNCILMONDAY, OCTOBER 8, 2018CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.2019­2023 CIP Review2.Discussion of 2019 Special Revenue & Enterprise Fund Budgets3.Discussion of Downtown Vision Plan4.Flood Plain Ordinance Update (verbal)5.6:45 P.M. ­ Mark HallaB.7:00 P.M. ­ CALL TO ORDERC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approval of City Council Minutes dated September 24, 20182.Receive Planning Commission Minutes dated September 18, 20183.Approve Consultant Contracts and Joint Powers Agreement with Carver County forthe Highway 101 Improvements (Pioneer Trail to Flying Cloud Drive)4.Resolution 2018­45: Orchard Lane Area Street & Utility Reconstruction Project­Receive Feasibility Study; Call Public Hearing5.Resolution 2018­46: Approve Purchase of 2018 CIP Parks Department Water Truck 6.Resolution 2018­47: Accept Donation from Charter Bank for Senior Center 2018 Holiday Party 7.Approve Satisfaction and Release of Special Assessment Agreement with Apple American Limited Partnership 8.Accept Bid for Audio Visual Upgrades to City Council Chambers Equipment E.VISITOR PRESENTATIONS F.PUBLIC HEARINGS 1.Approval of On­Sale Beer & Wine License for Chefjess LLC, dba Cafe Thyme, 7850 Market Boulevard 2.Approval of Off­Sale Intoxicating Liquor License for Yayin Gadol, LLC dba Top Ten Liquors, 19900 West 78th Street G.COUNCIL PRESENTATIONS H.ADMINISTRATIVE PRESENTATIONS I.CORRESPONDENCE DISCUSSION 1.Review of Claims Paid 10­08­2018 2.Website Analytics Overview ­ September 2018 3.Fire Department Open House Facebook Comments dated September 25, 2018 J.ADJOURNMENT 1.Flood Plain Ordinance Update (verbal) K.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council.  That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor.  When called upon to speak, state your name, address, and topic.  All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue.  Limit your comments to five minutes.  Additional time may be granted at the discretion of the Mayor.  If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion.  Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed.  Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately AGENDACHANHASSEN CITY COUNCILMONDAY, OCTOBER 8, 2018CHANHASSEN CITY HALL, 7700 MARKET BOULEVARDA.5:30 P.M. ­ WORK SESSIONNote:  Work sessions are open to the public.If the City Council does not complete the worksession items in the time allotted, the remaining items will be considered after the regularagenda.1.2019­2023 CIP Review2.Discussion of 2019 Special Revenue & Enterprise Fund Budgets3.Discussion of Downtown Vision Plan4.Flood Plain Ordinance Update (verbal)5.6:45 P.M. ­ Mark HallaB.7:00 P.M. ­ CALL TO ORDERC.PUBLIC ANNOUNCEMENTSD.CONSENT AGENDAAll items listed under the Consent Agenda are considered to be routine by the city council andwill be considered as one motion.  There will be no separate discussion of these items.  Ifdiscussion is desired, that item will be removed from the Consent Agenda and consideredseparately.  City council action is based on the staff recommendation for each item.  Refer to thecouncil packet for each staff report.1.Approval of City Council Minutes dated September 24, 20182.Receive Planning Commission Minutes dated September 18, 20183.Approve Consultant Contracts and Joint Powers Agreement with Carver County forthe Highway 101 Improvements (Pioneer Trail to Flying Cloud Drive)4.Resolution 2018­45: Orchard Lane Area Street & Utility Reconstruction Project­Receive Feasibility Study; Call Public Hearing5.Resolution 2018­46: Approve Purchase of 2018 CIP Parks Department Water Truck6.Resolution 2018­47: Accept Donation from Charter Bank for Senior Center 2018Holiday Party7.Approve Satisfaction and Release of Special Assessment Agreement with AppleAmerican Limited Partnership8.Accept Bid for Audio Visual Upgrades to City Council Chambers EquipmentE.VISITOR PRESENTATIONSF.PUBLIC HEARINGS1.Approval of On­Sale Beer & Wine License for Chefjess LLC, dba Cafe Thyme, 7850Market Boulevard2.Approval of Off­Sale Intoxicating Liquor License for Yayin Gadol, LLC dba Top TenLiquors, 19900 West 78th StreetG.COUNCIL PRESENTATIONSH.ADMINISTRATIVE PRESENTATIONSI.CORRESPONDENCE DISCUSSION1.Review of Claims Paid 10­08­20182.Website Analytics Overview ­ September 20183.Fire Department Open House Facebook Comments dated September 25, 2018J.ADJOURNMENT1.Flood Plain Ordinance Update (verbal)K.GUIDELINES GUIDELINES FOR VISITOR PRESENTATIONSWelcome to the Chanhassen City Council Meeting.  In the interest of open communications, the Chanhassen CityCouncil wishes to provide an opportunity for the public to address the City Council.  That opportunity is providedat every regular City Council meeting during Visitor Presentations.Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor.  Whencalled upon to speak, state your name, address, and topic.  All remarks shall be addressed to the CityCouncil as a whole, not to any specific member(s) or to any person who is not a member of the CityCouncil.If there are a number of individuals present to speak on the same topic, please designate a spokespersonthat can summarize the issue. Limit your comments to five minutes.  Additional time may be granted at the discretion of the Mayor.  Ifyou have written comments, provide a copy to the Council.During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understandingof your concern, suggestion or request.Please be aware that disrespectful comments or comments of a personal nature, directed at an individualeither by name or inference, will not be allowed.  Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan's, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event.  All members of the public are welcome. CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject 2019­2023 CIP Review Section 5:30 P.M. ­ WORK SESSION Item No: A.1. Prepared By Greg Sticha, Finance Director File No: ADM­236 BACKGROUND Capital Improvement Plan The Capital Improvement Plan is a five­year projection of the funds needed to maintain the city’s existing capital assets and add improvements or system expansions when necessary. It is incumbent on the city council and staff to exercise prudent stewardship over these capital assets. This plan will fully fund our capital needs while maintaining existing services. Capital Replacement Equipment Fund The city currently levies $800,000 per year for the Capital Replacement Equipment Fund (400) to finance capital equipment purchases. In 2019, these purchases are estimated to be $1,177,000. There is approximately $1.1M in reserves in this fund. The levy has not been increased beyond its initial levy amount of $800,000 since 2005.  Some highlights of capital replacement purchases planned for 2019 are: $650,000 for replacement of Engine 12 (EQ­ 054); approximately $167,000 in various software, hardware and computer upgrades (EQ­013 & EQ­048); and replacement of a Parks and Recreation mower for $70,000 (EQ­104). PARK DEDICATION FUND Approximately $225,000 in capital improvements are scheduled for 2019 in the Park Dedication Fund. The largest is $200,000 for the final phase of the Chanhassen Nature Trail (PK&T­099). PARK EQUIPMENT REPLACEMENT FUND Staff has included for council decision the creation of a Parks Replacement fund that was discussed as part of the Parks Master Plan earlier this year. At this point we have created a placeholder for the fund and will have a separate work session discussion with city council in November. Other Major Capital Projects The most significant capital project the city is planning on is for improvements to TH 101 from Pioneer Trail to Flying Cloud Drive totaling $28 million. Most improvements are scheduled to take place in 2019 and 2020. The majority of the project is funded from other agencies, but there will be utility costs and some use of MSA funds in conjunction with this project. CITY COUNCIL STAFF REPORTMonday, October 8, 2018Subject2019­2023 CIP ReviewSection5:30 P.M. ­ WORK SESSION Item No: A.1.Prepared By Greg Sticha, Finance Director File No: ADM­236BACKGROUNDCapital Improvement PlanThe Capital Improvement Plan is a five­year projection of the funds needed to maintain the city’s existing capital assetsand add improvements or system expansions when necessary. It is incumbent on the city council and staff to exerciseprudent stewardship over these capital assets. This plan will fully fund our capital needs while maintaining existingservices.Capital Replacement Equipment FundThe city currently levies $800,000 per year for the Capital Replacement Equipment Fund (400) to finance capitalequipment purchases. In 2019, these purchases are estimated to be $1,177,000. There is approximately $1.1M inreserves in this fund. The levy has not been increased beyond its initial levy amount of $800,000 since 2005. Some highlights of capital replacement purchases planned for 2019 are: $650,000 for replacement of Engine 12 (EQ­054); approximately $167,000 in various software, hardware and computer upgrades (EQ­013 & EQ­048); andreplacement of a Parks and Recreation mower for $70,000 (EQ­104).PARK DEDICATION FUNDApproximately $225,000 in capital improvements are scheduled for 2019 in the Park Dedication Fund. The largest is$200,000 for the final phase of the Chanhassen Nature Trail (PK&T­099).PARK EQUIPMENT REPLACEMENT FUNDStaff has included for council decision the creation of a Parks Replacement fund that was discussed as part of theParks Master Plan earlier this year. At this point we have created a placeholder for the fund and will have a separatework session discussion with city council in November.Other Major Capital ProjectsThe most significant capital project the city is planning on is for improvements to TH 101 from Pioneer Trail to FlyingCloud Drive totaling $28 million. Most improvements are scheduled to take place in 2019 and 2020. The majority of the project is funded from other agencies, but there will be utility costs and some use of MSA funds in conjunction with this project. Staff has included Lyman Boulevard Improvements from Galpin Boulevard to TH 41 for a total cost of $11.6M (ST­ 038). The majority of the improvements would be the responsibility of other agencies but does include the potential for $2.5M in city funds. The project is currently programmed for 2019 but a number of discussion points remain on this project and could be moved or changed before setting the final CIP. Improvements to Galpin Boulevard from Highway 5 north to city limits amounting to $10.75M (ST­040) is included in the CIP for 2022. The majority of this project is planned to be funded by contributions from other agencies with about $3.75M in city funds to be used to construct the needed upgrades to urbanize this section of road. Also included in this year’s CIP are improvements for Market Boulevard in 2021 (ST­037). These improvements would be from West 78th street to Highway 5 for a total cost of $3.2M. The improvements would improve traffic flows and safety along Market Boulevard. There are a number of utility projects that are dependent on development. Each of these will be evaluated on an annual basis and adjustments will be made to the CIP in future years as development dictates, and will also be made in conjunction with our annual rate study. Listed below are the capital items greater than $250,000 for 2019 that were not discussed earlier in this memo, including the related funding source: Project Funding Source Amount Annual Street Improvement Projects Storm Water (SWMP­019)Surface Water Improvement Fund $360,000 Annual Street Improvement Project (ST­012)Revolving Assessment  Construction Fund & MSA $4,200,000 Vactor Street Sweeper (EQ­118)Other Agency Contributions & Surface Water Utility Fund $291,000 Pioneer Trail Flood Mitigation (SWMP­056)Other Agency Contributions & Surface Water Utility Fund $760,000 Enhanced Pedestrian Roadway Crossings (ST­039)MSA & Other Agency Contribs $265.000 Pavement Management Maintenance (ST­018)MSA & Levy $353,000 Repaint Water Tower Place Tank (W­061)Water Utility Fund $2,000,000 Water Main Replacement (W­024)Water Utility Fund $600,000 DISCUSSION Staff will be looking for feedback on the capital items listed in the CIP document and, in particular, for direction on changes to any of the capital items for 2019.The final version of the 2019­2023 CIP will be adopted at the city council meeting on December 10, 2018. ATTACHMENTS: 2019­2023 Preliminary CIP City of Chanhassen, MN Capital Improvement Program 2019 thru 2023 FUNDING SOURCE SUMMARY Source 2019 2020 2021 Assessment/Revolving Assess Fund Cable TV Fund Capital Replacement Equipment Fund Cash Reserves Developer Assessments MSA Other Agency Contribution Park Dedication Fund Park Equipment Replacement Fund Sewer Utility Fund State Funds Street Pavement Management Surface Water Utility Fund Tax Levy Water Utility Fund GRAND TOTAL 2022 2023 Total 2,050,000 2,700,000 5,975,000 3,300,000 3,300,000 17,325,000 40,000 25,000 25,000 42,000 25,000 157,000 1,177,000 765,000 756,900 860,945 2,122,400 5,682,245 1,500,000 1,500,000 950,000 7,900,000 8,850,000 3,460,000 1,900,000 1,900,000 6,000,000 200,000 13,460,000 17,530,000 21,350,000 465,000 7,310,000 46,655,000 225,000 625,000 25,000 25,000 25,000 925,000 245,000 255,000 245,000 250,000 255,000 1,250,000 519,500 2,125,500 570,000 2,458,500 535,000 6,208,500 500,000 500,000 290,000 260,000 260,000 260,000 260,000 1,330,000 986,000 590,000 570,000 375,000 560,000 3,081,000 93,000 93,000 93,000 93,000 93,000 465,000 2,824,500 1,775,500 1,015,000 1,798,500 3,465,000 10,878,500 31,440,000 33,414,000 11,899,900 30,672,945 10,840,400 118,267,245 City of Chanhassen, MN Capital Improvement Program 2019 thru 2023 PROJECTS BY FUNDING SOURCE Source Project # Priority 2019 2020 2021 2022 2023 Total Assessment/Revolving Assess Fund Tennis Court Refurbishment PK&T-072 n/a 150,000 75,000 225,000 Annual Street Improvement Program ST -012 n/a 1,900,000 2,700,000 3,300,000 3,300,000 3,300,000 14,500,000 Market Blvd Improvements ST -037 n/a 2,600,000 2,600,000 Assess ment/Revoliving Assess Fund Total 2,050,000 2,700,000 5,975,000 3,300,000 3,300,000 17,325,000 Cable TV Fund Audio/Visual Equipment EQ -026 n/a 25,000 25,000 25,000 25,000 25,000 125,000 Citizen Survey MB -023 n/a 15,000 17,000 32,000 Cable TV Fund Total 40,000 25,000 25,000 42,000 25,000 157,000 Capital Replacement Equipment Fund Fire Dept.: SCBA Equipment EQ -004 n/a 200,045 200,045 PPE: Tumout/Helmets EQ -010 n/a 35,500 30,000 30,400 31,300 31,300 158,500 Computer/Network Equipment Purchases/Upgrades EQ -013 n/a 82,200 85,600 75,500 87,500 71,200 402,000 Telecommunication Purchases/Upgrades EQ -014 n/a 2,600 2,000 3,200 1,200 50,000 59,000 Light Duty Trucks: Community Dev. EQ -015 n/a 31,000 33,000 33,000 97,000 Dump/Plow Truck Replacements/Additions EQ -016 n/a 216,000 230,000 237,000 683,000 Light Duty Trucks: Public Works EQ -029 n/a 47,000 85,000 132,000 Software Purchases EQ -048 n/a 85,100 85,800 83,500 88,300 91,700 434,400 Computerized Records Retention System EQ -049 n/a 22,000 21,900 3,000 5,000 7,000 58,900 Fire Vehicles EQ -054 n/a 650,000 77,000 795,000 1,522,000 Aerial Photography for City GIS Datasets EQ -055 n/a 2,300 26,000 2,300 2,300 26,000 58,900 Storage Area Network (SAN) EQ -081 n/a 55,000 55,000 110,000 Office Furniture EQ -084 n/a 5,000 5,000 5,000 5,000 5,000 25,000 Light Duty Trucks - Parks EQ -100 n/a 35,000 38,000 36,000 42,000 36,000 187,000 Mower Replacement - Park EQ -104 n/a 70,000 98,000 168,000 Tractor Replacement - Park EQ -106 n/a 18,000 113,000 131,000 Brush Chipper EQ -115 n/a 112,000 112,000 Annual Skid Loader Trade In EQ -124 n/a 19,000 19,000 19,000 19,000 76,000 Copier Replacements EQ -127 n/a 18,500 9,000 9,000 9,500 46,000 Fleet Vehicles EQ -132 n/a 32,000 32,000 Miscellaneous Fire Equipment/Hose Replacement EQ -137 n/a 15,000 15,000 15,000 15,000 20,000 80,000 Recreation Center Revitalization Project EQ -140 n/a 25,000 25,000 Security / Access Control Systems EQ -152 n/a 18,300 7,200 25,500 Zero Turn Mower Replacement - Parks EQ -154 n/a 18,000 18,000 Tar Kettle EQ -157 n/a 43,000 43,000 Hot Box with Asphalt Premix Heater EQ -158 n/a 44,300 44,300 Crack Sealer EQ -159 n/a 47,000 47,000 Compact Excavator EQ -163 n/a 37,000 37,000 Annual Zero Tum Mower Replacement - Park EQ -164 n/a 1,000 1,000 1,000 1,000 1,000 5,000 City Hall Remodel MB -010 n/a 150,000 150,000 Source Project # Priority 2019 2020 2021 2022 2023 Total Fire Department Building Improvements MB-026 n/a 100,000 100,000 Senior Center Kitchen Update MB-031 n/a 15,000 15,000 City Hall Roof Replacement MB-033 n/a 300,000 300,000 Recreation Center Wall Replacement MB-034 n/a 69,700 69,700 Lake Ann Lake Side Pavilion Roof Replacement PK&T-132 n/a 30,000 30,000 Capital Replacement Equipment Fund 1,177,000 765,000 756,900 860,945 2,122,400 5,682,245 Total Cash Reserves Lyman Blvd Improvements-Galpin Blvd to TH 41 ST-038 n/a 1,500,000 1,500,000 Cash Reserves Total 1,500,000 1,500,000 eveloper Assessments 2010 MUSA Sanitary Lift Station SS-020 n/a 950,000 950,000 Lower Bluff Creek Trunk Utility Improvements SS-024 n/a 7,900,000 7,900,000 Developer Assessments Total 950,000 7,900,000 8,850,000 MSA Annual Street Improvement Program ST-012 n/a 2,300,000 1,900,000 1,300,000 3,000,000 100,000 8,600,000 Market Blvd Improvements ST-037 n/a 600,000 600,000 Lyman Blvd Improvements-Galpin Blvd to TH 41 ST-038 n/a 1,000,000 1,000,000 Enhanced Pedestrian Roadway Crossings ST-039 nla 160,000 160,000 Galpin Blvd Improvements-Hwy 5 N to City limits ST-040 n/a 3,000,000 3,000,000 TH 41 Rehabilitation - Pioneer Trail to TH 5 ST-042 n/a 100,000 100,000 MSA Total 3,460,000 1,900,000 1,900,000 6,000,000 200,000 13,460,000 Other Agency Contribution Vactor Street Sweeper EQ-118 n/a 30,000 30,000 TH101 Imp-PioneerTrto Flying Cloud Dr(CSAH 61) ST-032 n/a 7,500,000 20,450,000 27,950,000 Lyman Blvd Improvements-Galpin Blvd to TH 41 ST-038 n/a 9,100,000 9,100,000 Enhanced Pedestrian Roadway Crossings ST-039 n/a 105,000 105,000 Galpin Blvd Improvements-Hwy 5 N to City limits ST-040 n/a 7,000,000 7,000,000 Lower Bluff Creek TMDL Implementation SWMP-024 n/a 100,000 900,000 1,000,000 Lotus Lake Channels & Outfall Improvements SWMP-046 n/a 200,000 200,000 Upper Riley Creek Channel Stabilization SWMP-048 n/a 15,000 60,000 75,000 Rice Marsh Lake Iron Enhanced Sand Filter SWMP-053 n/a 250,000 250,000 Pioneer Trail Flood Mitigation SWMP-056 n/a 685,000 685,000 Downtown Water Reuse Project SWMP-057 n/a 250,000 250,000 Lake Virginia TMDL Load Reduction SWMP-058 nla 10,000 10,000 Other Agency Contribution Total 17,530,000 21,350,000 465,000 7,310,000 46,655,000 Park Dedication Fund Picnic Tables/Park Benches PK&T-042 n/a 10,000 10,000 10,000 10,000 10,000 50,000 Trees PK&T-043 n/a 15,000 15,000 15,000 15,000 15,000 75,000 Chanhassen Nature Preserve Trail, Final Phase PK&T-099 n/a 200,000 200,000 Arboretum Trail and Hwy 41 Underpass Cost Share PK&T-138 n/a 600,000 600,000 Source Project # Priority 2019 2020 2021 2022 2023 Total Park Dedication Fund Total 225,000 625,000 25,000 25,000 25,000 925,000 Park Equipment Replacement Fund Park Equipment Replacement PK&T-141 n/a 245,000 255,000 245,000 250,000 255,000 1,250,000 Park Equipment Replacement Fund Total 245,000 255,000 245,000 250,000 255,000 1,250,000 Sewer Utility Fund y Light Duty Trucks: Utilities EQ -062 n/a 15,000 15,500 30,500 Annual Skid Loader Trade In EQ -124 n/a 9,500 9,500 Bobcat Trailer Replacement EQ -160 n/a 3,500 3,500 Mailing Folder/Inserter EQ -161 n/a 5,000 5,000 Inflow and Infiltration Abatement SS -012 n/a 200,000 200,000 200,000 200,000 200,000 1,000,000 Sanitary Sewer Replacement SS -014 n/a 160,000 75,000 250,000 75,000 250,000 810,000 Sanitary Lift Station Rehabilitation Program SS -017 n/a 135,000 130,000 120,000 130,000 85,000 600,000 2010 MUSA Sanitary Lift Station SS -020 n/a 950,000 950,000 Lower Bluff Creek Trunk Utility Improvements SS -024 n/a 1,800,000 1,800,000 TH101 Imp -Pioneer Tr to Flying Cloud Dr(CSAH 61) ST -032 n/a 750,000 750,000 Galpin Blvd Improvements -Hwy 5 N to City limits ST -040 n/a 250,000 250,000 Sewer Utility Fund Total 519,500 2,125,500 570,000 2,458,500 535,000 6,208,500 State Funds TH101 Imp-PioneerTrto Flying Cloud Dr(CSAH 61) ST -032 n/a 500,000 500,000 State Funds Total 500,000 500,000 Street Pavement Management Pavement Management ST -018 n/a 260,000 260,000 260,000 260,000 260,000 1,300,000 Downtown Signal Controller Replacement ST -043 n/a 30,000 30,000 Street Pavement Management Total 290,000 260,000 260,000 260,000 260,000 1,330,000 Surface Water Utility Fund y Vactor Street Sweeper EQ -118 n/a 261,000 261,000 Mailing Folder/Inserter EQ -161 n/a 5,000 5,000 Property Acquisition SWMP-014 n/a 75,000 75,000 75,000 225,000 Street Improvement Projects - Storm Water Mgmt SWMP-019 n/a 360,000 250,000 250,000 100,000 250,000 1,210,000 Lower Bluff Creek TMDL Implementation SWMP-024 n/a 75,000 50,000 125,000 Stormwater Pond Improvements SWMP-032 n/a 80,000 160,000 160,000 160,000 160,000 720,000 Storm Water Infrastructure Maintenance/Replacement SWMP-045 n/a 50,000 50,000 50,000 50,000 75,000 275,000 Lotus Lake Channels & Outfall Improvements SWMP-046 n/a 50,000 50,000 Upper Riley Creek Channel Stabilization SWMP-048 n/a 10,000 15,000 25,000 Rice Marsh Lake Iron Enhanced Sand Filter SWMP-053 n/a 50,000 50,000 Pioneer Trail Flood Mitigation SWMP-056 n/a 75,000 75,000 Downtown Water Reuse Project SWMP-057 n/a 50,000 50,000 Lake Virginia TMDL Load Reduction SWMP-058 n/a 10,000 10,000 Surface Water Utility Fund Total 986,000 590,000 570,000 375,000 560,000 3,081,000 Tax Levy Source Project # Priority 2019 2020 2021 2022 2023 Total Pavement Management ST -018 n/a 93,000 Tax Levy Total 93,000 93,000 93,000 93,000 93,000 93,000 93,000 93,000 93,000 465,000 465,000 Water Utility Fund Light Duty Trucks: Utilities EQ -062 Annual Skid Loader Trade In EQ -124 Bobcat Trailer Replacement EQ -160 Mailing Folder/Inserter EQ -161 Lower Bluff Creek Trunk Utility Improvements SS -024 TH101 Imp-PioneerTrto Flying Cloud Dr(CSAH 61) ST -032 Galpin Blvd Improvements -Hwy 5 N to City limits ST -040 Downtown Water Reuse Project SWMP-057 Watermain Replacement W-024 Well Rehabilitation Program W-032 Low Zone 1 million gallon Storage Tank W-046 MUSA Trunk Watermain Oversizing W-056 Repaint Watertower Place Tank W-061 Water Utility Fund Total 5,000 n/a 15,000 15,500 30,500 n/a 9,500 9,500 n/a 3,500 3,500 n/a 5,000 5,000 n/a 1,100,000 1,100,000 n/a 800,000 800,000 n/a 500,000 500,000 n/a 50,000 50,000 n/a 600,000 900,000 900,000 100,000 800,000 3,300,000 n/a 50,000 55,000 65,000 95,000 65,000 330,000 n/a 2,600,000 2,600,000 n/a 150,000 150,000 n/a 2,000,000 2,000,000 2,824,500 1,775,500 1,015,000 1,798,500 3,465,000 10,878,500 GRAND TOTAL 31,440,000 33,414,000 11,899,900 30,672,945 10,840,400 118,267,245 City of Chanhassen, MN Capital Improvement Program 2019 thru 2023 DEPARTMENT SUMMARY Department 2019 2020 2021 2022 2023 Total Major Equipment 1,542,000 836,000 781,900 892,945 1,482,700 5,535,545 Municipal Buildings 15,000 17,000 634,700 666,700 Park & Trail Improvements 620,000 880,000 345,000 275,000 310,000 2,430,000 Sanitary Sewer Improvements 495,000 2,305,000 570,000 11,205,000 535,000 15,110,000 Street Improvements 24,448,000 26,953,000 8,153,000 17,403,000 3,853,000 80,810,000 Surface Water Management 1,520,000 1,485,000 1,085,000 685,000 560,000 5,335,000 Water System Improvements 2,800,000 955,000 965,000 195,000 3,465,000 8,380,000 TOTAL 31,440,000 33,414,000 11,899,900 30,672,945 10,840,400 118,267,245 City of Chanhassen, MN Capital Improvement Program 2019 thru 2023 PROJECTS BY DEPARTMENT Department Project # Priority 2019 2020 2021 2022 2023 Total I'major Equipment Fire Dept.: SCBA Equipment EQ -004 n/a 836,000 781,900 892,945 1,482,700 5,535,545 Municipal Buildings - 200,045 200,045 PPE: Turnout/Helmets EQ -010 n/a 35,500 30,000 30,400 31,300 31,300 158,500 Computer/Network Equipment Purchases/Upgrades EQ -013 n/a 82,200 85,600 75,500 87,500 71,200 402,000 Telecommunication Purchases/Upgrades EQ -014 n/a 2,600 2,000 3,200 1,200 50,000 59,000 Light Duty Trucks: Community Dev. EQ -015 n/a 69,700 31,000 33,000 33,000 97,000 Dump/Plow Truck Replacements/Additions EQ -016 n/a 216,000 230,000 237,000 683,000 Audio/Visual Equipment EQ -026 n/a 25,000 25,000 25,000 25,000 25,000 125,000 Light Duty Trucks: Public Works EQ -029 n/a 47,000 85,000 132,000 Software Purchases EQ -048 n/a 85,100 85,800 83,500 88,300 91,700 434,400 Computerized Records Retention System EQ -049 n/a 22,000 21,900 3,000 5,000 7,000 58,900 Fire Vehicles EQ -054 n/a 650,000 77,000 795,000 1,522,000 Aerial Photography for City GIS Datasets EQ -055 nla 2,300 26,000 2,300 2,300 26,000 58,900 Light Duty Trucks: Utilities EQ -062 n/a 30,000 31,000 61,000 Storage Area Network (SAN) EQ -081 n/a 55,000 55,000 110,000 Office Furniture EQ -084 n/a 5,000 5,000 5,000 5,000 5,000 25,000 Light Duty Trucks - Parks EQ -100 n/a 35,000 38,000 36,000 42,000 36,000 187,000 Mower Replacement - Park EQ -104 n/a 70,000 98,000 168,000 Tractor Replacement - Park EQ -106 n/a 18,000 113,000 131,000 Brush Chipper EQ -115 n/a 112,000 112,000 Vactor Street Sweeper EQ -118 n/a 291,000 291,006 Annual Skid Loader Trade In EQ -124 n/a 19,000 19,000 19,000 19,000 19,000 95,000 Copier Replacements EQ -127 n/a 18,500 9,000 9,000 9,500 46,000 Fleet Vehicles EQ -132 n/a 32,000 32,000 Miscellaneous Fire Equipment/Hose Replacement EQ -137 nla 15,000 15,000 15,000 15,000 20,000 80,000 Recreation Center Revitalization Project EQ -140 n/a 25,000 25,006 Security I Access Control Systems EQ -152 n/a 18,300 7,200 25,506 Zero Tum Mower Replacement - Parks EQ -154 n/a 18,000 18,006 Tar Kettle EQ -157 n/a 43,000 43,000 Hot Box with Asphalt Premix Heater EQ -158 n/a 44,300 44,306 Crack Sealer EQ -159 n/a 47,000 47,006 Bobcat Trailer Replacement EQ -160 nla 7,000 7,000 Mailing Folder/Inserter EQ -161 nla 15,000 15,000 Compact Excavator EQ -163 n/a 37,000 37,006 Annual Zero Tum Mower Replacement - Park EQ -164 n/a 1,000 1,000 1,000 1,000 1,000 5,000 Major Equipment Total 1,542,000 836,000 781,900 892,945 1,482,700 5,535,545 Municipal Buildings - City Hall Remodel MB -010 n/a 150,000 150,000 Citizen Survey MB -023 n/a 15,000 17,000 32,000 Fire Department Building Improvements MB -026 n/a 100,000 100,000 Senior Center Kitchen Update MB -031 n/a 15,000 15,000 City Hall Roof Replacement MB -033 n/a 300,000 300,000 Recreation Center Wall Replacement MB -034 n/a 69,700 69,700 Department Project # Priority 2019 2020 2021 2022 2023 Total Municipal Buildings Total 15,000 17,000 634,700 666,700 Park & Trail Improvements Picnic Tables/Park Benches PK&T-042 n/a 10,000 10,000 10,000 10,000 10,000 50,000 Trees PK&T-043 n/a 15,000 15,000 15,000 15,000 15,000 75,000 Tennis Court Refurbishment PK&T-072 n/a 150,000 75,000 225,000 Chanhassen Nature Preserve Trail, Final Phase PK&T-099 n/a 200,000 200,000 Lake Ann Lake Side Pavilion Roof Replacement PK&T-132 nla 30,000 30,000 Arboretum Trail and Hwy 41 Underpass Cost Share PK&T-138 n/a 600,000 600,000 Park Equipment Replacement PK&T-141 n/a 245,000 255,000 245,000 250,000 255,000 1,250,000 Park & Trail Improvements Total 620,000 880,000 345,000 275,000 310,000 2,430,000 Sanitary Sewer Improvements A Inflow and Infiltration Abatement SS -012 n/a 200,000 200,000 200,000 200,000 200,000 1,000,000 Sanitary Sewer Replacement SS -014 n/a 160,000 75,000 250,000 75,000 250,000 810,000 Sanitary Lift Station Rehabilitation Program SS -017 n/a 135,000 130,000 120,000 130,000 85,000 600,000 2010 MUSA Sanitary Lift Station SS -020 n/a 1,900,000 1,900,000 Lower Bluff Creek Trunk Utility Improvements SS -024 n/a 10,800,000 10,800,000 Sanitary Sewer Improvements Total 495,000 2,305,000 570,000 11,205,000 535,000 15,110,000 Street Improvements Annual Street Improvement Program ST -012 n/a 4,200,000 4,600,000 4,600,000 6,300,000 3,400,000 23,100,000 Pavement Management ST -018 n/a 353,000 353,000 353,000 353,000 353,000 1,765,000 TH101 Imp -Pioneer Tr to Flying Cloud Or(CSAH 61) ST -032 n/a 8,000,000 22,000,000 30,000,000 Market Blvd Improvements ST -037 n/a 3,200,000 3,200,000 Lyman Blvd Improvements-Galpin Blvd to TH 41 ST -038 n/a 11,600,000 11,600,000 Enhanced Pedestrian Roadway Crossings ST -039 n/a 265,000 265,000 Galpin Blvd Improvements -Hwy 5 N to City limits ST -040 n/a 10,750,000 10,750,000 TH 41 Rehabilitation - Pioneer Trail to TH 5 ST -042 n/a 100,000 100,000 Downtown Signal Controller Replacement ST -043 n/a 30,000 30,000 Street Improvements Total 24,448,000 26,953,000 8,153,000 17,403,000 3,853,000 80,810,000 Surface Water Management Property Acquisition SWMP-014 n/a 75,000 75,000 75,000 225,000 Street Improvement Projects - Storm Water Mgmt SWMP-019 n/a 360,000 250,000 250,000 100,000 250,000 1,210,000 Lower Bluff Creek TMDL Implementation SWMP-024 n/a 175,000 950,000 1,125,000 Stormwater Pond Improvements SWMP-032 n/a 80,000 160,000 160,000 160,000 160,000 720,000 Storm Water Infrastructure Maintenance/Replacement SWMP-045 n/a 50,000 50,000 50,000 50,000 75,000 275,000 Lotus Lake Channels & Outfall Improvements SWMP-046 nla 250,000 250,000 Upper Riley Creek Channel Stabilization SWMP-048 n/a 25,000 75,000 100,000 Rice Marsh Lake Iron Enhanced Sand Filter SWMP-053 n/a 300,000 300,000 Pioneer Trail Flood Mitigation SWMP-056 n/a 760,000 760,000 Downtown Water Reuse Project SWMP-057 n/a 350,000 350,000 Lake Virginia TMDL Load Reduction SWMP-058 n/a 20,000 20,000 Surface Water Management Total 1,520,000 1,485,000 1,085,000 685,000 560,000 5,335,000 Water System Improvements Watermain Replacement W-024 n/a 600,000 900,000 900,000 100,000 800,000 3,300,000 Well Rehabilitation Program W-032 n/a 50,000 55,000 65,000 95,000 65,000 330,000 Low Zone 1 million gallon Storage Tank W-046 n/a 2,600,000 2,600,000 Department Project # Priority 2019 2020 2021 2022 2023 Total MUSA Trunk Watermain Oversizing W-056 nla 150,000 150,000 Repaint Watertower Place Tank W-061 nla 2,000,000 2,000,000 Water System Improvements Total 2,800,000 955,000 965,000 195,000 3,465,000 8,380,000 GRAND TOTAL 31,440,000 33,414,000 11,899,900 30,672,945 10,840,400 118,267,245 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -004 Project Name Fire Dept.: SCBA Equipment Department Major Equipment Contact Don Johnson Type Equipment Useful Life 20 years Category Fire Account #1 400-4115-4705 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $349,145 Fhis program is to provide additional and/or replacement SCBA air bottles, SCBA face masks, and upgrades to SCBA air packs as needed. Justification Firefighting is a very rigorous and demanding activity that is performed in an environment of extremes. The periodic replacement and/or additions to SCBA equipment is required to maintain current quantities through replacement of damaged or destroyed equipment and to equip new firefighters. Prior Expenditures 149,100 Equipment Total Prior Funding Sources 149,100 Capital Replacement Total Equipment Fund 2019 2020 2021 2022 2023 Total 200,045 200,045 Total 200,045 200,045 2019 2020 2021 2022 2023 200,045 Total 200,045 Total 200,045 200,045 Budget Impact/Other I Fhere should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -010 Project Name PPE: Turnout/Helmets Department Major Equipment Contact Don Johnson Type Equipment Useful Life 5-7 years Category Fire Account #1 400-4105-4705 Account #3 Priority n/a Account#2 Account 44 Description Total Project Cost: $428,150 Fhis is for the purchase of PPE (turnout gear) to meet the NFPA 1851 standard, along with the replacement of turnout gear that has reached its iverage service life of 5 to 7 years. The department will also provide new members with turnout gear after they complete their probationary period. Justification ITumout gear lasts approximately 5-7 years on average. Purchases in 2019 were increased due to higher than anticipated hiring. Prior Expenditures 269,650 Maintenance Total Prior Funding Sources 269,650 Capital Replacement Total Equipment Fund 2019 2020 2021 2022 2023 Total 35,500 30,000 30,400 31,300 31,300 158,500 Total 35,500 30,000 30,400 31,300 31,300 158,500 Total 35,500 30,000 30,400 31,300 31,300 2019 2020 2021 2022 2023 Total 35,500 30,000 30,400 31,300 31,300 158,500 Total 35,500 30,000 30,400 31,300 31,300 158,500 Budget Impact/Other I There should be no operational impact from this purchase. The current maintenance budget will accommodate for this addition. Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -013 Project Name Computer/Network Equipment Purchases/Upgrades Account #1 400-4126-4703 Account #2 Account#3 Account#4 Department Major Equipment Contact Richard Rice Type Equipment Useful Life 3-8 years Category Administration Priority n/a Description I Total Project Cost: $1,384,150 Funds the purchase of replacement user and network computer, printer, peripherals, and networking hardware. The replacement schedule was adopted in 1999 and is subject to modification by the MIS Coordinator with the approval of the City Manager and department heads. Justification Budgeting and purchasing computer equipment through this project allows the City greater flexibility to direct equipment to where it is needed the most, rather than in individual budgets. The replacement schedule was developed by the MIS Coordinator in 1999 and approved by the 1999 Council appointed IT Task Force. Expenditures in the 2019 budget requests are for the replacement of 4 workstations, 15 desktop PC's, 5 laptop PC's and 12 tablets. Also included are the Engineering plotter and the Fountain Room projector. Most of the equipment being replaced will be recycled and re -issued to City staff. The oldest equipment in the inventory will be sold on the City public surplus auction site. Security related expenditures have been moved to the Security/Access Control Systems project. Prior 982,150 Total Prior 982,150 Total Expenditures Office Equipment 2019 2020 2021 2022 2023 Total 82,200 85,600 75,500 87,500 71,200 402,000 Total 82,200 85,600 75,500 87,500 71,200 402,000 Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 82,200 85,600 75,500 87,500 71,200 402,000 Equipment Fund Total 82,200 85,600 75,500 87,500 71,200 402,000 Budget Impact/Other Most items purchased for this account come with a 1 to 3 year warranty. Repairs to items are done by MIS staff after the warranty period expires. Spare parts or outside repairs are funded out of 101-1160-4530 (Repair & Maintenance -Equipment) or 101-1160-4300 (Consulting). Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -014 Project Name Telecommunication Purchases/Upgrades Account #1 400-4101-4703 Account #2 Account #3 Account#4 Department Major Equipment Contact Richard Rice Type Equipment Useful Life 10 years Category Administration Priority n/a Description I Total Project Cost: $160,550 This project funds the expansion and upgrades to the City telephone systems, excluding cellular equipment and service which remains an individual department budget item. The current City telephone system is a Mitel model 5000 and is located in the server room at City Hall. This system provides phone service for City Hall, the Library, Public Works, the Recreation Center, Fire Station 1 and the Water Treatment Plant. Justification A central PBX system simplifies the management of phone services and allows for the integration of phone services with other City applications such as unified messaging and fax services. The PBX system was replaced with a Mitel 5000 in 2012. Additional IP and digital handsets will be ordered as replacements for existing Intertel digital phones at City Hall and the Fire Station. The conference phones for the small conference rooms, along with some headsets for existing phones are being replaced beginning in 2018. Prior Expenditures 101750 Office Equipment 2019 2,600 2020 2,000 2021 3,200 2022 1,200 2023 50,000 Total 59,000 Total Total 2,600 2,000 3,200 1,200 50,000 59,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 101,550 Capital Replacement 2,600 2,000 3,200 1,200 50,000 59,000 Total Equipment Fund Total 2,600 2,000 3,200 1,200 50,000 59,000 Budget Impact/Other Maintenance for the replacement telephone system will be funded out of the 1160-4300 services account. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -015 Project Name Light Duty Trucks: Community Dev. Department Major Equipment Contact Paul Oehme Type Vehicles Useful Life Unassigned Category Community Development Account #1 400-4107-4704 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $270,000 Fhese purchases are consistent with the Vehicle Replacement Schedule. Replacement units are generally purchased early in the year to accommodate the time frames established by Hennepin County and the State of Minnesota Cooperative Purchasing Program. 2020 - #607 2007 GMC Canyon 2022 - #611 2008 GMC Canyon 2023 - #612 2008 GMC Canyon I Justification I These vehicles are used to provide building inspection services throughout the community. The average replacement age is over 13 years. Prior Expenditures 0173,000 Vehicles Total Prior Funding Sources 173,000 Capital Replacement Total Equipment Fund 2019 2020 2021 2022 2023 Total 31,000 33,000 33,000 97,000 Total 31,000 33,000 33,000 97,000 2019 2020 2021 2022 2023 Total 31,000 33,000 33,000 97,000 Total 31,000 33,000 33,000 97,000 Budget Impact/Other Fhese purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -016 Project Name Dump/Plow Truck Replacements/Additions Account #1 400-4108-4704 Account #2 Account #3 Account #4 Department Major Equipment Contact Paul Oehme Type Vehicles Useful Life Unassigned Category Street Equipment Priority n/a Description I Total Project Cost: $2,052,800 Fhese purchases are required to maintain a reliable truck fleet. Costs include truck chassis, dump box, hydraulic system, snow wing, snow plow end sander. These vehicles are purchased using either the Hennepin County or State of NfN cooperative bid systems. Orders for truck chassis are ypically required to be placed up to one year in advance of delivery. Replacement schedule is as follows: 2020 - 4124 1998 Ford L8513 Dump/Plow Truck -with plow, wing and sander 2022 - # 126 2000 Sterling L8513 Dump/Plow Truck -with plow, wing and sander 2023 - #127 2001 Sterling L8513 Dump/Plow Truck -with plow, wing and sander Justification These vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling snow. The average replacement age is 18.5 years. Winter emergency service necessitates these vehicles be reliable and dependable. Growth in the community creates additional work for these trucks. These vehicle purchases are consistent with the Vehicle Replacement Schedule. Prior Expenditures 1,369,800 Vehicles Total Prior Funding Sources 1,369,800 Capital Replacement Total Equipment Fund 2019 2020 2021 216,000 2022 2023 Total 230,000 237,000 683,000 Total 216,000 230,000 237,000 683,000 2019 2020 2021 2022 2023 Total 216,000 230,000 237,000 683,000 Total 216,000 230,000 237,000 683,000 Budget Impact/Other Fhese purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -026 Project Name Audiovisual Equipment Account#1 210-0000-4705 Account #2 Account 43 Account #4 Description I Provides for the systematic maintenance and upgrading of audio/visual equipment. Justification IThe original AN equipment was purchased in 1989, with the upgrades in 1994, 2008 and 2012. Prior Expenditures F-72-00-,-00-01 Maintenance 1't tal 2019 2020 2021 Department Major Equipment Contact Chelsea Petersen Type Equipment Useful Life Unassigned Category Administration Priority n/a Total Project Cost: $325,000 2022 2023 Total 25,000 25,000 25,000 25,000 25,000 125,000 Total 25,000 25,000 25,000 25,000 25,000 125,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 2-00-,0-0-01 Cable N Fund 25,000 25,000 25,000 25,000 25,000 125,000 Total Total 25,000 25,000 25,000 25,000 25,000 125,000 Budget Impact/Other uture upgrades include expanding access to programming to those without access to cable, and continued enhancement of the live and broadcast Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -029 Project Name Light Duty Trucks: Public Works Account #1 400-4120-4704 Account #2 Account #3 Account#4 Department Major Equipment Contact Paul Oehme Type Vehicles Useful Life Unassigned Category Street Equipment Priority n/a Description Total Project Cost: $283,000 rovides for scheduled replacement of light duty trucks in the street and garage departments. Replacement units are generally purchased early in he year in order to accommodate the time frames established by Hennepin County and the State of MN Cooperative Purchasing Program. 0 - # 101 2004 Chevrolet 3/4 ton pickup, with plow 1 - # 130 2007 Chevrolet 3/4 ton pickup, with plow Justification These vehicles are used for a variety of services throughout the community. The average replacement age is 14 years. These purchases are consistent with the Vehicle Replacement Program. Prior Expenditures 2019 2020 2021 2022 2023 Total 15- 17, 00-01 Vehicles 47,000 85,000 132,000 Total Total 47,000 85,000 132,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 151500 Capital Replacement 47,000 85,000 132,000 Equipment Fund Total Total 47,000 85,000 132,000 Budget Impact/Other Fhese purchases will include a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced. Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -048 Project Name Software Purchases Account#1 400-4117-4703 Account #2 Account #3 Account #4 Department Major Equipment Contact Richard Rice Type Equipment Useful Life 3-6 years Category Administration Priority n/a Description 1 Total Project Cost: $1,253,370 Chis project funds the purchase and renewal of major software programs for all City departments that are not associated with a specific, individual roject. Smaller annual software support and license renewal fees are funded out of account 101-1160-4300. The major reoccurring software costs vere moved to this account in 2010. Justification The major portion of funds requested for this project are for Springbrook Software, ESRI, Laserfiche, Microsoft and Cartegraph software purchases and renewals. Those reoccurring costs were moved to this project in 2010. The City joined the Microsoft Enterprise Purchasing Agreement for the State of Minnesota in 2007. All Microsoft software is purchased and renewed under this agreement. Participating in the state agreement allows the City to spread the cost of the product over a period of three years. Products are purchased with Software Assurance to allow for upgrades when they are released. These costs are also spread over a three year period. The City is participating in a joint software licensing agreement with Carver County and several other cities for ESRI GIS software which is funded from this project. This allowed for unlimited GIS application licenses which are in use in every department at reduced cost. The asset management software purchased from Cartegraph was upgraded to a new version in 2017. Purchase costs were divided into 4 different funding sources with one quarter of those costs in this project. Prior Expenditures 2019 2020 2021 2022 2023 Total 818,970 Office Equipment 85,100 85,800 83,500 88,300 91,700 434,400 Total Total 85,100 85,800 83,500 88,300 91,700 434,400 Prior 818,970 Total Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 85,100 85,800 83,500 88,300 91,700 434,400 Equipment Fund Total 85,100 85,800 83,500 88,300 91,700 434,400 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -049 Project Name Computerized Records Retention System Account #1 400-4124-4703 Account #2 Account #3 Account #4 Department Major Equipment Contact Richard Rice Type Equipment Useful Life 3-5 Years Category Administration Priority n/a Description Total Project Cost: $176,700 Fhis project originally funded the purchase of an electronic records retention system in 2002. Laserfiche was the vendor chosen for the project. Fhis project is now used to fund its add on modules and the replacement costs for associated scanning equipment, which have a useful life xpectancy of 5 to 7 years. Additional client licenses are planned to accommodate additional users and project workflows in 2018. Additional software modules are proposed for later years to allow for improved integration with the City web site. Justification This system allows for quick and simultaneous retrieval of documents from any computer on the City network. Both physical document storage space and the occurrence of lost or misfiled documents will be significantly reduced. In addition, documents specified for public access can be easily made available to the public from any internet capable computer or mobile device. The system was upgraded to the Laserfiche Avante platform in 2015. This upgrade included a new workflow engine, web enabled clients and improved auditing and scanning functions. Workflows for automating the scanning and importing of documents were started in 2015. Additional workflow will be created to manage property development records. The 10 user Public Portal starter module included with the Avante upgrade is planned to be upgraded to the standard 25 user module in 2019. Prior Expenditures 117,800 Office Equipment Total 2019 2020 2021 2022 2023 Total 22,000 21,900 3,000 5,000 7,000 58,900 Total 22,000 21,900 3,000 5,000 7,000 58,900 Prior Funding Sources 2019 2020 2021 2022 2023 Total 117,800 Capital Replacement 22,000 21,900 3,000 5,000 7,000 58,900 Total Equipment Fund Total 22,000 21,900 3,000 5,000 7,000 58,900 Budget Impact/Other re maintenance and repairs are funded out of the 101-1160-4300 services account. A proposed upgrade to 25 external users from the 10 will add $2,000 to the 400-4117-4703 account. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -054 Project Name Fire Vehicles Account#1 422-0000-4704 Account #2 400-4135-4704 Account #3 Account #4 Department Major Equipment Contact Don Johnson Type Vehicles Useful Life 10-15 years Category Fire Priority n/a Description I Total Project Cost: $3,493,500 Replacement of existing emergency response vehicles and major apparatus. This request outlines a schedule for existing vehicles. 19 - Replace 1996 Toyne Engine 12 21 - Replace 2005 Polaris Grass Response Replace 2013 Chevy Tahoe #203 23 - Replace 2015 Chevy Tahoe #202 Replace 2015 Chevy Tahoe #204 Replace 1996 Tovne Engine 21 Justification Jehicles are reaching or exceeding useful life standards outlined by NFPA for emergency response front line service. Major apparatus require a wo year process to spec, order and manufacture. Prior Expenditures 2019 2020 2021 2022 2023 Total 1,971,500 Vehicles 650,000 77,000 795,000 1,522,000 Total Total 650,000 77,000 795,000 1,522,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 1,971,500 Capital Replacement 650,000 77,000 795,000 1,522,000 Total Equipment Fund Total 650,000 77,000 795,000 1,522,000 Budget Impact/Other I Chese are considered front line response vehicles and impact response to fire incidents within the City and to mutual aid partners. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -055 Project Name Aerial Photography for City GIS Datasets Account #1 400-0000-4752 Account #2 Account #3 Account#4 Department Major Equipment Contact Richard Rice Type Improvement Useful Life 2-3 years Category Administration Priority n/a Description Total Project Cost: $154,350 Fhis project funds the aerial photography for the integration with the City's existing GIS datasets. The City is participating with Carver County and several other cities and counties in a joint project to purchase services and data. An initial joint aerial flyover for high resolution orthographic magery data was conducted in April of 2005 and was scheduled to be re -flown every three years. The schedule was revised as needed to accommodate budget changes and to allow for a collaborative project. The last county/city aerial flyover for high resolution photography was ompleted in 2016. The next flight will be done in 2019. The County has decided to cover the costs of all future orthographic layers. The City will need to fund for Planometrics, Pictometry, LiDAR, Contours and other specialty map layers in 2020. Justification ity Planners, Engineers and Utility staff use this data in conjunction with other GIS datasets to help resolve geographical issues with residents and ontractors without repeated site visits. It is used in nearly every scheduled staff meeting and has proven useful to the Sheriffs Office and fire lepartment when conducting area searches. In 2008, Carver County chose a new vendor (Pictometry), which added a three dimensional view to napping data. The Pictometry solution provides the ability for staff to view each side of buildings and includes a toolset which allows for accurate neasurement of areas and lines. Enhanced map layers (Planometrics), created from the aerial data collected is also used by staff to measure and lisplay hard surface coverage such as driveways, parking lots and others. Prior 95,450 Total Prior 95,450 Total Expenditures 2019 2020 2021 2022 2023 Total Maintenance 2,300 26,000 2,300 2,300 26,000 58,900 Total 2,300 26,000 2,300 2,300 26,000 58,900 Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 2,300 26,000 2,300 2,300 26,000 58,900 Equipment Fund Total 2,300 26,000 2,300 2,300 26,000 58,900 Budget Impact/Other No operational impact is expected. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -062 Projeet Name Light Duty Trucks: Utilities Account #1 700-7025-4704 Account #3 Account#2 701-7025-4704 Account#4 Description Chis allows for replacement of existing vehicles in the Water and Sewer department 019 - #304 2005 Chevrolet 3/4 ton pickup 020 - #305 2006 Chevrolet 3/4 ton pickup Justification This replaces pickups in accordance with the vehicle replacement plan. Department Major Equipment Contact Paul Oehme Type Vehicles Useful Life Unassigned Category Utilities Priority n/a Total Project Cost: $473,000 Prior Expenditures 2019 2020 2021 2022 2023 Total 412,000 Vehicles 30,000 31,000 61,000 Total Total 30,000 31,000 61,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 412,000 Sewer Utility Fund 15,000 15,500 30,500 Total Water Utility Fund 15,000 15,500 30,500 Total 30,000 31,000 61,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -081 Project Name Storage Area Network (SAN) Account #1 400-4147-4703 Account #2 Account #3 Account #4 Department Major Equipment Contact Richard Rice Type Improvement Useful Life 5-7 years Category Administration Priority n/a Description I Total Project Cost: $293,600 This project funds the data storage equipment for the City storage area network, which is where the majority of all City electronic data is maintained. This storage are network (SAN) is a system comprised of numerous individual storage arrays, all managed from a single console. The SAN allows disk storage to be easily modified as storage needs change, without any downtime for users. This equipment also hosts the City's virtual network servers. Production storage arrays are located at City Hall in the main server room. Backup replication storage arrays are located in an auxiliary server room at the Public Works facility. Justification The need for digital storage space for City documentation and applications is growing at a rate of approximately 1 Th per year. Existing storage space became difficult to manage on individual physical network servers. Internal storage utilization is inefficient, and requires system downtime to reconfigure. Storage area network (SAN) technology allows for real time reconfiguration as well as the ability to make real time copies for redundancy and for daytime backup processes. The majority of the City physical network servers were virtualized and integrated into just three host servers which utilize this storage. A Compellent storage array was installed in 2016 and is now the production storage array. A new Compellent array is proposed for 2019 which will become the production storage array. The existing Compellent array will be moved to Public Works to replace the two older Equalloaic arrays, one of which will reach end of service life in November of 2018. Prior 183,600 Total Expenditures 2019 2020 2021 2022 2023 Total Equipment 55,000 55,000 110,000 Prior Funding Sources 183,600 Capital Replacement Total Equipment Fund Total 55,000 55,000 110,000 2019 2020 2021 2022 2023 Total 55,000 55,000 110,000 Total 55,000 55,000 110,000 Budget Impact/Other Jew arrays will be purchased with 5 years of warranty support. Software and hardware support for the storage arrays beyond 5 years will be unded out of the MIS services account 101-1160-4220. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -084 Project Name Office Furniture Account#1 400-0000-4703 Account#3 Account#2 Account#4 Description Provide for office furniture and chair replacements. Justification Chis item will allow items to be replaced as they wear out or needs change. Prior Expenditures 77-5—,0-0-01 Office Equipment total Prior Funding Sources 50600 Capital Replacement Total Equipment Fund Budget Impact/Other 2019 2020 Department Major Equipment Contact Chelsea Petersen Type Unassigned Useful Life 5,000 Category Administration Priority n/a Total Project Cost: $80,000 2021 2022 2023 Total 5,000 5,000 5,000 5,000 5,000 25,000 Total 5,000 5,000 5,000 5,000 5,000 25,000 2019 2020 2021 2022 2023 Total 5,000 5,000 5,000 5,000 5,000 25,000 Total 5,000 5,000 5,000 5,000 5,000 25,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -100 Project Name Light Duty Trucks - Parks Department Major Equipment Contact Paul Oehme Type Vehicles Useful Life Category Park Account #1 400-4120-4704 Account #3 Priority n/a Account 92 Account 94 Description Total Project Cost: $359,000 Provides for scheduled replacement of light duty trucks in the parks department. These vehicles are purchased using the State of Minnesota purchasing contract. Justification I 019 - #403 2006 Chevrolet 4x4 020 - #4012004 Chevrolet 4x4 with plow 021 - #402 2004 Chevrolet 4x4 022 - #408 2008 Chevrolet 4x4 with plow 023 - #411 2010 GMC Sierra 4x4 Prior Expenditures 172,000 Vehicles i`otal Prior Funding Sources 172,000 Capital Replacement Total Equipment Fund Budget Impact/Other 2019 2020 2021 2022 2023 Total 35,000 38,000 36,000 42,000 36,000 187,000 Total 35,000 38,000 36,000 42,000 36,000 187,000 2019 2020 2021 2022 2023 Total 35,000 38,000 36,000 42,000 36,000 187,000 Total 35,000 38,000 36,000 42,000 36,000 187,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -104 Project Name Mower Replacement - Park Account #1 400-0000-4705 Account #3 Account #2 Account #4 Description 2019 - 2003 Toro 4000D (#454) 2020 - 2009 Toro Groundsmaster 5900 (#450) Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Category Park Priority n/a Total Project Cost: $478,000 Justification The City had 4 high -production grounds mowers. Each machine is used daily during the growing season and needs to be in good working condition. In 2012, the City replaced two 325D mowers with one large Toro 4000 mower. It is anticipated that staff will be able to mow just as much with one large mower. Prior Expenditures 2019 2020 2021 2022 2023 Total 310,000 Equipment 70,000 98,000 168,000 Total Total 70,000 98,000 168,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 31Q000 Capital Replacement 70,000 98,000 168,000 Total Equipment Fund Total 70,000 98,000 168,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -106 Project Name Tractor Replacement - Park Account #1 400-0000-4705 Account #3 Account #2 Account #4 Description These tractors are used for ball field maintenance, maintaining skating rinks and sweeping trails 2019 - 1997 John Deere 455 (#468) 2021 - 2001 John Deere 5520 with snowblower (#471) Department Major Equipment Contact Paul Ochme Type Equipment Useful Life Category Park Priority n/a Total Project Cost: $147,000 Justification These tractors are used for maintenance and upkeep of baseball fields, skating rinks and trails. These tractors will be at least 20 years old before they are replaced. Prior Expenditures 16,000 Equipment Total Prior Funding Sources 16,000 Capital Replacement Total Equipment Fund Budget Impact/Other 2019 2020 2021 2022 2023 18,000 113,000 Total 131,000 Total 18,000 113,000 131,000 2019 2020 2021 2022 2023 Total 18,000 113,000 131,000 Total 18,000 113,000 131,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -115 Project Name Brush Chipper Account#1 400-0000-4705 Account #2 Account #3 Account#4 Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Category Street Equipment Priority n/a Description I Total Project Cost: $112,000 Chis item is to replace the brush and tree limb chipper. This unit will be 18 years old when it is replaced. This unit is used heavily year round by ill the public works departments and needs to be in good working condition. 1 - # 147 1999 Vermeer 1800A Brush Chipper Justification To keep equipment in good repair. This purchase is consistent with the vehicle replacement program. Expenditures 2019 2020 2021 2022 2023 Total Equipment 112,000 112,000 Total 112,000 112,000 Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 112,000 112,000 Equipment Fund Total 112,000 112,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -118 Project Name Tactor Street Sweeper Account #1 720-7025-4705 Account #2 Account#3 Account #4 Department Major Equipment Contact PaulOehme Type Equipment Useful Life Category Street Equipment Priority n/a Description I Total Project Cost: $291,000 Fhis purchase is for a vacuum street sweeper. A loader would be sold in conjunction with this purchase (#140 - 1987 caterpillar 936 with 8,400 lours). The estimated value of the loader is $30,000. The trade in value of the loader will be used to offset the purchase of the sweeper. Justification The street department sweeps all the streets at least once a year starting as soon as weather permits in the spring. The vactor sweeper is necessary to pick up debris and fine particulates that street sweepers cannot pick up. The vactor street sweeper would help meet the City's storm water MS4 permit requirement. This vactor sweeper will be used more often in the downtown and around impaired water bodies to help keep street debris from entering these features. It is one of the most cost effective best management practices available to municipalities. Expenditures 2019 2020 2021 2022 2023 Total Equipment 291,000 291,000 Total Funding Sources 291,000 2019 2020 2021 291,000 2022 2023 Total Other Agency Contribution Surface Water Utility Fund 30,000 261,000 30,000 261,000 Total 291,000 291,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -124 Project Name Annual Skid Loader Trade In Account#1 400-0000-4705 Account#3 701-7025-4705 Account#2 700-7025-4705 Account#4 Description rhe item would fund the annual trade in of skid loaders. Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Sewer Utility Fund Category Street Equipment Priority n/a Total Project Cost: $166,000 S570 Bobcat Skidloader (# 149) T590 Bobcat Skidloader (#413) S630 Bobcat Skidloader (# 150) T750 Bobcat Skidloader (#318) Justification Due to the state bid pricing, the City is able to trade our skid loaders annually for approximately $14.00 per hour. Trading in newer machines guarantees there will be no other expenses except oil changes and grease jobs because the machine will always have a warranty. This approach is also a better life cycle cost over keeping the machines for 15 years. There is no guarantee on the state bid pricing or the trade in price, so staff will be pricing annually to determine if it is a good deal or if we should hold on to the machine for an extended period. Prior Expenditures 71,000 Equipment Total Prior Funding Sources 71,00 Capital Replacement Equipment Fund Total Sewer Utility Fund Water Utility Fund Budget Impact/Other 2019 2020 2021 2022 2023 Total 19,000 19,000 19,000 19,000 19,000 95,000 Total 19,000 19,000 19,000 19,000 19,000 95,000 2019 2020 2021 2022 2023 Total 19,000 19,000 19,000 19,000 76,000 9,500 9,500 9,500 9,500 Total 19,000 19,000 19,000 19,000 19,000 95,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -127 Project Name Copier Replacements Account #1 400-4109-4703 Account #2 Account #3 Account#4 Department Major Equipment Contact Richard Rice Type Equipment Useful Life 5-7 years Category Administration Priority n/a Description I Total Project Cost: $69,000 his item funds the replacement of departmental copiers. Copiers were previously part of individual department budgets but were moved to the vIIS CIP budget by the Finance Director in 2012. Justification The City has 4 multifunction departmental copiers located in City Hall and the Public Works Facility. The three copiers located at City Hall were replaced in 2013 and are under a shared maintenance plan. A new color copier was purchased in 2016 to replace the existing black and white copier and a color printer located at the Public Works Facility. Replacement units will be ordered one per year beginning in 2020. t Item Year Purchased finistration Konica Bizhub C754 2013 ding Konica Bizhub C454 2013 meering Konica Bizhub C454 2013 is Works Konica Bizhub 250 2016 Prior Expenditures 23,000 Equipment Total 2019 2020 2021 18,500 9,000 2022 2023 Total 9,000 9,500 46,000 Total 18,500 9,000 9,000 9,500 46,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 23,000 Capital Replacement 18,500 9,000 9,000 9,500 46,000 Total Equipment Fund Total 18,500 9,000 9,000 9,500 46,000 Budget Impact/Other vlaintenance and supplies are funded from account 101-117-4110, city office supplies. Capital Improvement Program 2019 thru 2023 Department Major Equipment City of Chanhassen, MN Contact Paul Oehme Type Vehicles Useful Life Category Public Works Account #1 400-4120-4704 Account #3 Priority n/a Account 42 Account#4 Description Total Project Cost: $62,000 The vehicles in the fleet department are used for picking up parts, delivering vehicles for service and other public works related travel 2021 - #155 2002 Chevrolet 1/2 ton pickup Justification Phese vehicles will average 19 years old when they are replaced. They are becoming rusty and unreliable. Prior Expenditures 30,000 Vehicles Total Prior Funding Sources F---3-0,00-0-1 Capital Replacement Equipment Fund Total Budget Impact/Other 2019 2020 2021 2022 2023 Total 32,000 32,000 Total 32,000 32,000 2019 2020 2021 2022 2023 Total 32,000 32,000 Total 32,000 32,000 Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -137 Project Name Miscellaneous Fire Equipment/Hose Replacement Account #1 400-4127-4705 Account #3 Account#2 Account#4 Description Specialized fire department emergency response equipment with a service life of more than 5 years. Department Major Equipment Contact Don Johnson Type Equipment Useful Life Category Fire Priority n/a Total Project Cost: $135,000 uipment included with this project: Air Monitoring, Thermal Imaging, Positive Pressure Ventilation Fans, Hose Replacement, Nozzles and Miances. Justification The fire department utilizes specific, specialized equipment to perform specific fire ground and emergency response work. Expenditures will be used annually to replace aging equipment on fire department apparatus. Prior Expenditures 55,000 Equipment Total Prior Funding Sources 55,00 Capital Replacement Total Equipment Fund Budget Impact/Other 2019 2020 2021 2022 2023 Total 15,000 15,000 15,000 15,000 20,000 80,000 Total 15,000 15,000 15,000 15,000 20,000 80,000 2019 2020 2021 15,000 15,000 15,000 2022 2023 Total 15,000 20,000 80,000 Total 15,000 15,000 15,000 15,000 20,000 80,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -140 Project Name Recreation Center Revitalization Project Account#1 400-4125-4706 Account #2 Account#3 Account #4 Department Major Equipment Contact Todd Hoffman Type Improvement Useful Life Category Park Priority n/a Description I Total Project Cost: $125,000 urchase of new fitness center equipment, replacement carpet, countertops, window treatments throughout the facility, failing tables and chairs seed replacement, upgrades are required to the fitness center audio system for participants and a digital lobby information system is needed to mprove customer experience at the Chanhassen Recreation Center. Justification The Recreation Center is entering its 20th Anniversary. Due to age, usage and wear; a number of items require replacement or upgrades at this ti me. window treatments for Lake Susan and Lotus Lake Rooms, replacement countertops for locker rooms, ten padded chairs and five, eight foot and one stair climber and two elliptical machines for fitness center window treatments for fitness center, studio and Conference Room, ten padded chairs, four, six foot tables and a five foot round table and Iliptical machine, one treadmill and one recumbent bike for fitness center Prior Expenditures 75,000 Maintenance Total Prior Funding Sources 75,000 Capital Replacement Total Equipment Fund 2019 2020 2021 2022 2023 Total Future 25,000 25,000 F 25,000 Total 25,000 25,000 Total 2019 2020 2021 2022 2023 25,000 Total Future 25,000 F 25,000 Total Total 25,000 25,000 Budget Impact/Other teduced repair costs and increased customer experience at the Recreation Center. Capital Improvement Program 2019 thru 2023 City of Chanhassen, NIN Project # EQ -152 Project Name Security / Access Control Systems Account#1 400-4148-4703 Account #2 Account#3 Account#4 Department Major Equipment Contact Richard Rice Type Equipment Useful Life 10 years Category Administration Priority n/a Description I Total Project Cost: $38,600 This project funds the expansion of the security and access control systems in all City buildings with the exception of the Water Treatment Plants which come out of an enterprise fund. An access control system was installed in City Hall and Fire Station 1 in 2015. The project also included software and hardware conversions for the system originally installed at the Public Works facility. All access control systems are now on one central control system, including the Water Treatment plants. Justification The access control system allows for more efficient control of City building access through the use of proximity cards and readers and greatly reduces the need for issuing and re -issuing keys as staff and vendor needs change. Additional readers were installed at City Hall and the Fire Stations to allow access to Carver County Sheriffs staff utilizing their county issued badges. Combined with the network of surveillance cameras, the system provides the means to secure and document security events or issues. Four interior cameras will be placed at the Recreation Center with newer higher resolution cameras. An additional camera is proposed to cover the NE corner of Public Works. One interior camera is proposed for Fire Station 2 and three exterior cameras are proposed for Fire Station 1. Prior Expenditures 13,100 Equipment Total Prior Funding Sources 13,10 Capital Replacement Equipment Fund Total 2019 2020 18,300 7,200 2021 2022 2023 Total 25,500 Total 18,300 7,200 25,500 2019 2020 2021 2022 2023 18,300 7,200 Total 25,500 Total 18,300 7,200 25,500 Impact/Other nce for the security system will be funded out of the 101-1160-4300 services account. Capital Improvement Program 2019 thru 2023 City of Chanhassen, NW Project # EQ -154 Project Name Zero Turn Mower Replacement - Parks Account#1 400-0000-4705 Account#3 Account #2 Account #4 Description 2020 - 2005 Toro 597D 60" Z -Master Zero Turn Mower (#462) Justification Fhese mowers have extensive hours and are starting to need expensive repairs. Prior Expenditures 16,000 Equipment Total Prior Funding Sources 16,000 Capital Replacement Total Equipment Fund Budget Impact/Other 2019 2020 Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Category Park Priority n/a Total Project Cost: $34,000 2021 2022 2023 Total 18,000 18,000 Total 18,000 18,000 2019 2020 2021 2022 2023 Total 18,000 18,000 Total 18,000 18,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -157 Project Name Tar Kettle Account #t 400-0000-4705 Account #3 Account #2 Account #4 Description E 157 - 2008 Stepp SBF300 tar kettle for tack oil when blacktopping Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Total 43,000 2019 2020 2021 Category Public Works Priority n/a Total Project Cost: $43,000 Justification This machine has a weak engine that is burning oil and the kettle is rusting from the burner. This machine is used for street pothole patching. Expenditures 2019 2020 2021 2022 2023 Total Equipment 43,000 43,000 Funding Sources Total 43,000 2019 2020 2021 43,000 2022 2023 Total Capital Replacement Equipment Fund 43,000 43,000 Total 43,000 43,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # EQ -158 Project Name Hot Box with Asphalt Premix Heater Account 41 400-0000-4705 Account#3 Account 42 Account #4 Description the 2009 hot box is used for pothole patching. 158 - 2009 Hot Box with Asphalt Premix Heater Justification Fhe hot box is worn from years of use. Expenditures 2019 2020 Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Category Public Works Priority n/a Total Project Cost: $44,300 2021 2022 2023 Total Equipment 44,300 44,300 Total 44,300 44,300 Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 44,300 44,300 Equipment Fund Total 44,300 44,300 Budget Impact/Other Capital Improvement Program 2019 thru 2023 Department Major Equipment City of Chanhassen, MN Contact Paul Oehme Project # EQ -159 Type Equipment Project Name Crack Sealer Useful Life Category Public Works Account #1 400-0000-4705 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $47,000 e crack sealing machine is used to blow out the cracks in streets and trails and fill the cracks with a sealer to stop the crack from getting larger 1153 - 2003 Stepp Crack Sealer Justification The 2003 Stepp crack sealer will be 19 years old. This machine should be replaced due to the rust from the burner in the material tank. Expenditures 2019 2020 2021 2022 2023 Total Equipment 47,000 47,000 Total 47,000 47,000 Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 47,000 47,000 Equipment Fund Total 47,000 47,000 Budget Impact/Other Capital Improvement Program City of Chanhassen, MN E-i ect # EQ -160 ect Name Bobcat Trailer Replacement Account#1 700-7025-4705 Account 92 701-7025-4705 Description OB - 2003 Felling Bobcat Trailer 2019 thru 2023 Department Major Equipment Contact PaulOehme Type Equipment Useful Life Category Public Works Account #3 Priority n/a Account#4 Total Project Cost: $7,000 Justification This trailer is 19 years old and the rating is not enough for the load they are hauling. Budget Impact/Other Expenditures 2019 2020 2021 2022 2023 Total Equipment 7,000 7,000 Total Funding Sources 2019 7,000 2020 2021 2022 2023 7,000 Total Sewer Utility Fund Water Utility Fund 3,500 3,500 3,500 3,500 Total 7,000 7,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -161 Project Name Mailing Folder/Inserter Department Major Equipment Contact Greg Sticha Type Equipment Useful Life 15,000 2020 2021 Category Finance Account 41 700-7025-4703 Account #3 720-7025-4703 Priority n/a Account#2 701-7025-4703 Account#4 Description Total Project Cost: $15,000 This is a replacement of the existing folder/inserter machine. This machine is used monthly for all City utility statements and on an as needed basis for other city-wide mailings. Justification The existing machine was purchased in 2010 and is starting to need more frequent repairs resulting in periods of downtime. The average life expectancy of this type of machine is 7 years, replacing it in 2020 will give us approximately 10 years of use from it. Expenditures 2019 2020 2021 2022 2023 Total Equipment 15,000 15,000 Total Funding Sources 2019 15,000 2020 2021 15,000 2022 2023 Total Sewer Utility Fund Surface Water Utility Fund Water Utility Fund 5,000 5,000 5,000 5,000 5,000 5,000 Total 15,000 15,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -163 Project Name Compact Excavator Account #1 Account #3 Account #2 Account #4 Description Bobcat E55 Mini Excavator Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Category Public Works Priority n/a Total Project Cost: $37,000 Justification This machine will be used for various projects, digging, tilling and grading. This machine is compact for use in tight spaces and light weight for less disturbance for easy restoration. This machine will replace the 1996 Caterpillar dozer. The dozer will be traded in for the mini excavator. The trade in value of the dozer is estimated at $27,000. This trade in value will be used to offset the purchase of the excavator. Expenditures 2019 2020 2021 2022 2023 Total Equipment 37,000 37,000 Funding Sources Total 37,000 2019 2020 2021 37,000 2022 2023 Total Capital Replacement Equipment Fund 37,000 37,000 Total 37,000 37,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # EQ -164 Project Name Annual Zero Turn Mower Replacement - Park Account #1 Account #3 Account #2 Account #4 Description 2018 Toro 5000 Zero Turn Mower - #482 Department Major Equipment Contact Paul Oehme Type Equipment Useful Life Category Park Priority n/a Total Project Cost: $5,000 Justification ue to the state bid pricing, the City is able to trade this mower annually for less than the average cost of keeping the mower and replacing it at the and of its life expectancy. Trading in newer machines guarantee there will be no other expenses except for oil changes and grease jobs because the nachine will always be under warranty. Expenditures 2019 2020 2021 2022 2023 Total Equipment 1,000 1,000 1,000 1,000 1,000 5,000 Funding Sources Total 1,000 2019 1,000 2020 1,000 2021 1,000 2022 1,000 2023 5,000 Total Capital Replacement Equipment Fund 1,000 1,000 1,000 1,000 1,000 5,000 Total 1,000 1,000 1,000 1,000 1,000 5,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # MB -010 Project Name City Hall Remodel Account #1 400-4148-4xxx Account #2 Account #3 Account#4 Department Municipal Buildings Contact Chelsea Petersen Type Improvement Useful Life Category Administration Priority n/a Description I Total Project Cost: $190,000 This project will remodel and refurbish areas of City Hall that need paint, carpet or storage areas added. Justification The entry and front reception area of City Hall need security improvements for employee safety and reconfiguration for a better customer service experience for residents. Prior Expenditures F-4-0—,00-01 Maintenance Total 2019 2020 2021 2022 2023 Total 150,000 150,000 Total 150,000 150,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 40,000 Capital Replacement 150,000 150,000 Tota i Equipment Fund Total 150,000 150,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # MB -023 Project Name Citizen Survey Account#1 210-0000-4300 Account#3 Account #2 Account #4 Description The City will conduct a triennial survey of residents. Justification Fhe City will use the feedback to monitor and respond to residents values and concerns. Prior Expenditures 2-8,-00-01 Study Total Prior Funding Sources 28,00 Cable TV Fund Total Budget Impact/Other Department Municipal Buildings Contact Chelsea Petersen Type Improvement Useful Life 17,000 Category Administration Priority n/a Total Project Cost: $60,000 2019 2020 2021 2022 2023 Total 15,000 17,000 32,000 Total 15,000 17,000 32,000 2019 2020 2021 2022 2023 Total 15,000 17,000 32,000 Total 15,000 17,000 32,000 Capital Improvement Program City of Chanhassen, MN Project # MB -026 Project Name Fire Department Building Improvements Account#1 400-4003-4xxx Account#3 Account#2 Account#4 Description his project would renovate the main fire station. 2019 thru 2023 Department Municipal Buildings Contact Don Johnson Type Maintenance Useful Life Category Fire Priority n/a Total Project Cost: $303,000 Justification The fire department is utilized for several public events such as; elections, open house, Lion's breakfast, and official fire department ceremonies. City employees frequent the kitchen and work out areas on a regular basis as well. Prior Expenditures 203,000 Maintenance Total Prior Funding Sources 203,000 Capital Replacement Equipment Fund Total Budget Impact/Other 2019 2020 2021 2022 2023 Total 100,000 100,000 Total 100,000 100,000 2019 2020 2021 2022 2023 Total 100,000 100,000 Total 100,000 100,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # MB -031 Project Name Senior Center Kitchen Update Department Municipal Buildings Contact Todd Hoffman Type Improvement Useful Life Category Park Account 91 400-4130-4xxx Account #3 Priority n/a Account#2 Account#4 Description I Total Project Cost: $15,000 kdditional counter space is needed as well as more storage, cabinets and built in recycling. The dishwasher, refrigerator and sink also need to be eplaced. Justification The senior center and kitchen is over 15 years old and the countertops and equipment are aging. With additional programs and participants the current kitchen is used daily and is not meeting current needs. There will be no renovation costs as we will be adding new space and storage. Expenditures 2019 2020 2021 2022 2023 Total Improvement 15,000 15,000 Total Funding Sources 2019 15,000 2020 2021 2022 2023 15,000 Total Capital Replacement Equipment Fund 15,000 15,000 Total 15,000 15,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # MB -033 Project Name City Hall Roof Replacement Account #1 400-4148-4702 Account #3 Account #2 Account #4 Description he City Hall roof is in need of replacement. Department Municipal Buildings Contact Chelsea Petersen Type Maintenance Useful Life 300,000 2021 2022 2023 Category Administration Priority n/a Total Project Cost: $300,000 Justification The oldest section of roof is 30 years old and has had minimal improvements. This project will replace the City Hall roof in three sections, as the building was built and expanded in three segments. Expenditures 2019 2020 2021 2022 2023 Total Maintenance 300,000 300,000 Total Funding Sources 2019 2020 300,000 2021 2022 2023 300,000 Total Capital Replacement Equipment Fund 300,000 300,000 Total 300,000 300,000 Impact/Other Capital Improvement Program City of Chanhassen, MN Project # MB -034 Project Name Recreation Center Wall Replacement 2019 thru 2023 Department Municipal Buildings Contact Todd Hottman Type Maintenance Useful Life Category Park Account #1 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $69,700 his request is to replace the 3 moveable walls in the rooms at the Recreation Center. I Justification I The current walls are original to the building. They are showing significant wear and have damage on each side. The floor seals are not working correctly, which causes a great deal of noise coming from adjoining rooms. The internal wall mechanisms are plastic and a repair company is called several times each year to keep them functional. The walls are moved daily and are crucial to the Rec Center operations. Customers and program participants have complained about the impact on meetings and activities caused by noise from neighboring rooms. Expenditures 2019 2020 2021 2022 2023 Total Maintenance 69,700 69,700 Total Funding Sources 2019 2020 2021 69,700 2022 2023 69,700 Total Capital Replacement Equipment Fund 69,700 69,700 Total 69,700 69,700 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # PK&T-042 Project Name Picnic Tables/Park Benches Account #1 410-000-4705 Account #3 Account #2 Account #4 Description Purchase of picnic tables and park benches. Justification ew tables and benches are needed annually to replace old stock and meet new needs. Prior Expenditures 106,000 Equipment Total Prior Funding Sources 106,000 Park Dedication Fund Total Budget Impact/Other Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life 30 Years Category Park Priority n/a Total Project Cost: $156,000 2019 2020 2021 2022 2023 Total 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 2019 2020 2021 2022 2023 Total 10,000 10,000 10,000 10,000 10,000 50,000 Total 10,000 10,000 10,000 10,000 10,000 50,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # PK&T-043 Project Name Trees Account #1 410-0000-4701 Account#2 Account#3 Account#4 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life 50 Years Category Park Priority n/a Description I Total Project Cost: $245,000 Annual tree planting program. This program is proposed to be accelerated to mitigate the affects of Emerald Ash Borer. Justification IParklands and other City properties experience tree loss annually, due to storm damage, disease, stress, etc. Prior Expenditures 2019 2020 2021 2022 2023 Total 170,000 Land Improvement 15,000 15,000 15,000 15,000 15,000 75,000 Total Total 15,000 15,000 15,000 15,000 15,000 75,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 7-1-70,-00-01 Park Dedication Fund 15,000 15,000 15,000 15,000 15,000 75,000 Total. Total 15,000 15,000 15,000 15,000 15,000 75,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, N N Project # PK&T-072 Project Name Tennis Court Refurbishment Account#1 601-0000-4706 Account #2 Account#3 Account#4 Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life 25 years Category Park Priority n/a Total Project Cost: $425,000 Crack seal and resurface tennis courts. 2019 - Lake Susan Park, Meadow Green Park, North Lotus Lake Park, South Lotus Lake Park and the Chanhassen Recreation Center 2021 - City Center Park and Lake Ann Park Justification Tennis courts offered are kept in playable condition through patching and resurfacing on a six to ten year cycle. Prior Expenditures 7-2-00—,0-0-61 Maintenance Total Prior Funding Sources 200,000 Assessment/Revolving Assess Fund Total Budget Impact/Other viaintenance and operations costs. 2019 2020 2021 2022 2023 Total 150,000 75,000 225,000 Total 150,000 75,000 225,000 2019 2020 2021 2022 2023 Total 150,000 75,000 225,000 Total 150,000 75,000 225,000 Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # PK&T-099 Project Name Chanhassen Nature Preserve Trail, Final Phase Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #I 410-0000-4710 Account #3 Priority n/a Account#2 Account#4 Description Total Project Cost: $200,000 k 900 foot section of eight foot wide bituminous trail, located at the perimeter of Lot 2, Block 1 Arboretum Business Park 7th Addition. I Justification IThis section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve. The trail project was initiated in 1995. Expenditures 2019 2020 2021 2022 2023 Total Construction 200,000 200,000 Total 200,000 200,000 Funding Sources 2019 2020 2021 2022 2023 Total Park Dedication Fund 200,000 200,000 Total 200,000 200,000 Budget Impact/Other vlaintenance and operation costs. Will need to be included in the pavement management program. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # PK&T-132 Project Name Lake Ann Lake Side Pavilion Roof Replacement Account#1 400-0000-4702 Account#3 Account #2 Account #4 Description teconstruction of the roof at the Lake Side Pavilion at Lake Ann Park. Justification IThe roof is 25 years old and is in need of replacement. Department Park & Trail Improvements Contact Todd Hoffman Type Maintenance Useful Life Category Park Priority n/a Total Project Cost: $30,000 Expenditures 2019 2020 2021 2022 2023 Total Maintenance 30,000 30,000 Total 30,000 30,000 Funding Sources 2019 2020 2021 2022 2023 Total Capital Replacement 30,000 30,000 Equipment Fund Total 30,000 30,000 Budget Impact/Other vlaintenance costs will be reduced. Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # PK&T-138 Project Name Arboretum Trail and Hwy 41 Underpass Cost Share Department Park & Trail Improvements Contact Todd Hoffman Type Improvement Useful Life Category Park Account #1 410-0000-4710 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $600,000 ten foot wide bituminous pedestrian trail located on the south side of State Highway 5, from Century Boulevard to the Minnesota Landscape krboretum entry road. The project will also include a pedestrian underpass at State Highway 41. Carver County is the lead agency on the project. Phis funding allocation is the City's share of the local match for a transportation enhancement grant. Justification Completing a pedestrian/bicycle trail route to the Arboretum has been a long range goal for the City, Carver County and the Arboretum. The public will have access to the first pedestrian trail to the Arboretum from the east. Expenditures 2019 2020 2021 2022 2023 Total Construction 600,000 600,000 Total Funding Sources 2019 600,000 2020 2021 600,000 2022 2023 Total Park Dedication Fund 600,000 600,000 Total 600,000 600,000 Budget Impact/Other additional trail maintenance duties will be added to the weekly park maintenance department schedule. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # PK&T-141 Project Name park Equipment Replacement Department Park & Trail Improvements Contact Todd Hoffman Type Equipment Useful Life Equipment Category Park Account #i .Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $1,250,000 Replace existing park equipment that has reached its useful life expectancy. 2019 - Herman Field Park Playground, Prairie Knoll Park Playground and Sunset Ridge Park Playground 2020 - Curry Farms Park Basketball Court & Trail, Lake Ann Beach Playground, Powers Blvd Pipe Rail Fence, Rice Marsh Lake Park Backstop and Ballfield Benches, Meadow Green Park Backstop and Ballfield Benches and South Lotus Lake Park Playground 2021 - Carver Beach Park Playground, Lake Susan Park Basketball Court, Pheasant Hills Park Playground, Roundhouse Park Structure and Stone Creek Park Playground 2022 - Bandimere Park Playground and North Lotus Park Hockey Rink 2023 - Carver Beach Playground, Power Hill Park Playground and Su arbush Park Playground Justification Existing playground equipment has reached its useful life expectancy of 25 years. Expenditures 2019 2020 2021 2022 2023 Total Equipment 245,000 255,000 245,000 250,000 255,000 1,250,000 Total Funding Sources 245,000 2019 255,000 2020 245,000 2021 250,000 2022 255,000 2023 1,250,000 Total Park Equipment Replacement Fund 245,000 255,000 245,000 250,000 255,000 1,250,000 Total 245,000 255,000 245,000 250,000 255,000 1,250,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SS -012 Project Name Inflow and Infiltration Abatement Account#1 701-70xx-4751 Account #2 Account#3 Account 94 Department Sanitary Sewer Improvements Contact PaulOehme Type Improvement Useful Life Unassigned Category Utilities Priority n/a Total Project Cost: $2,500,000 This annual project includes televising, repairs and rehabilitation of existing sanitary sewer. The program also detects and eliminates points of entry of ground water and surface water into the City sanitary sewer system. Projects have been identified from the 2006 Inflow and Infiltration Report and aspects of the program are included in the annual street project. The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees. Justification ity staff has identified numerous older sewer lines that are in need of repair. The City of Chanhassen pays the Metropolitan Council for sewage reatment. Those payments are based on the amount of flow generated by the City of Chanhassen. Surface water and ground water that makes its Nay into the system either through breaks, displaced joints, manhole covers, or private connections to the system increase the amount charged to he City for sewage disposal and increasing the load on the City's lift stations. Prior Expenditures 1,500,000 Maintenance Total 2019 2020 2021 2022 2023 Total 200,000 200,000 200,000 200,000 200,000 1,000,000 Total 200,000 200,000 200,000 200,000 200,000 1,000,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total FT,5-0-0,0-0-051 Sewer Utility Fund Total 200,000 Total 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,000,000 1,000,000 tdget Impact/Other s efforts may decrease operational costs, MCES fees and emergency call outs. It is also the City's intent to use connection charges to help fund those costs. It is the City's belief that as new customers come on line those connection fees should help fund future infiltration problems. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SS -014 Project Name Sanitary Sewer Replacement Account 141 701-7025-4751 Account #2 Account#3 Account #4 Department Sanitary Sewer Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Utilities Priority n/a Description I Total Project Cost: $2,470,000 Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street. Justification The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these projects. Prior Expenditures 1,660,000 Construction Total, 2019 2020 2021 2022 2023 Total 160,000 75,000 250,000 75,000 250,000 810,000 Total 160,000 75,000 250,000 75,000 250,000 810,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 1,66050 Sewer Utility Fund 160,000 75,000 250,000 75,000 250,000 810,000 Total Total 160,000 75,000 250,000 75,000 250,000 810,000 udget Impact/Other is project will decrease maintenance costs. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SS -017 Project Name Sanitary Lift Station Rehabilitation Program Department Sanitary Sewer Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Utilities Account #1 701-7025-4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $1,230,000 The sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment. The City currently maintains 32 lift stations. Many of these lift stations are high service pumps and need frequent servicing. The program will service or replace pumps, pipe gallery, and electrical components as needed. The proposed lift stations scheduled for improvements over the next 5 years are as follows: 2019-#18&#28 2020 - # 13 & 422 2021 - #2 2022 - #17 2023 - #1 Justification Reduce emergency calls and potential sewer backups. Prior 630—,0-00-1 Expenditures Maintenance 2019 135,000 2020 130,000 2021 120,000 2022 130,000 2023 85,000 Total 600,000 Total Total 135,000 130,000 120,000 130,000 85,000 600,000 Prior 63-0-,O-0-01 Funding Sources 2019 2020 2021 2022 2023 Total F Sewer Utility Fund 135,000 130,000 120,000 130,000 85,000 600,000 Total Total 135,000 130,000 120,000 130,000 85,000 600,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # SS -020 Project Name 2010 MUSA Sanitary Lift Station Department Sanitary Sewer Improvements Contact Paul Oehme Type Improvement Useful Life Category Utilities Account#1 701-7025-4702 Account#3 Priority n/a Account #2 Account #4 Description Total Project Cost: $1,900,000 his lift station will be located on Powers Boulevard south of TH 212 to service the future 2010 MUSA and will also be used to service the area of he City south of Pioneer Trail. The project needs to be constructed before this area starts to develop and is contingent on when that happens. Justification Required for future development of the 2010 and 2015 MUSA's. The cost for this improvement will be paid for by future developments with future connection fees and development assessments. Expenditures 2019 2020 2021 2022 2023 Total Construction 1,900,000 1,900,000 Total 1,900,000 1,900,000 Funding Sources 2019 2020 2021 2022 2023 Total Developer Assessments 950,000 950,000 Sewer Utility Fund 950,000 950,000 Total 1,900,000 1,900,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SS -024 Project Name Lower Bluff Creek Trunk Utility Improvements Department Sanitary Sewer Improvements Contact Paul Oehme Type Improvement Useful Life 10,800,000 2020 2021 2022 Category Utilities Account #1 701-7025-4751 Account #3 Priority n/a Account #2 700-7025-4751 Account 44 Description Total Project Cost: $10,800,000 This project will help pay for trunk sewer, lift station and water main below the bluff along Flying Cloud Drive. The project primarily will help pay for lift station improvements and watermain oversizing necessary to service future development along Flying Cloud Drive. This project will be development driven and may be constructed along with a development of a standalone City project. This project has been budgeted through the utility rate study and paid for with hookup charges. Justification To provide sewer service to the Lower Bluff Creek Sewer District. Expenditures 2019 2020 2021 2022 2023 Total Construction 10,800,000 10,800,000 Total Funding Sources 2019 10,800,000 2020 2021 2022 10,800,000 2023 Total Developer Assessments Sewer Utility Fund Water Utility Fund 7,900,000 1,800,000 1,100,000 7,900,000 1,800,000 1,100,000 Total 10,800,000 10,800,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # ST -012 Project Name Annual Street Improvement Program Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Streets/Highways Account #1 601-xxxx-4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $46,580,000 Annual project to rehabilitate and reconstruct streets in the City. Current 5 -year plan shows the following neighborhood areas: 2019 - Orchard Lane area MSA - Lake Drive East, Dakota Ave (TH 5 to Lake Drive East) and Lyman Blvd (west of Galpin) 2020 - Marsh Drive area, Boulder Road area, Kurvers Point area, Nez Perce Drive area, Brenden Court, Chez Mar Drive and Church Road area MSA - Minnewashta Parkway overlay and trail and Lake Lucy (TH 41 to Galpin Blvd) 2021 - Leslee Curve area and Pipewood Curve area MSA - Lake Drive (Dakota Ave to Great Plains), Great Plains (south of TH 5) and Market Blvd (78th Street to TH 5) 2022 - Devonshire Drive area, Mulberry Circle area, Redwing Lane area and Saddlebrook Pass area MSA - Galpin Blvd (TH 5 to north city limit) 2023 - Fox Hollow Drive area MSA - Signal im rovement at TH 41 and 82nd Street Justification The City uses a Pavement Management System to monitor the condition of the City streets. While proper preventative maintenance extends the life of the street and is cost effective, a street will eventually deteriorate to a point that major maintenance is required. Rehabilitation projects extend the life of the street. In cases when utilities or poor sub grade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical, reconstruction of the street is necessary. A feasibility study is written to consider the merits of the project and scope of work. Prior Expenditures 2019 2020 2021 2022 2023 Total 23,480,000 Construction 4,200,000 4,600,000 4,600,000 6,300,000 3,400,000 23,100,000 Total Total 4,200,000 4,600,000 4,600,000 6,300,000 3,400,000 23,100,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 23,480,000 Assessment/Revolving 1,900,000 2,700,000 3,300,000 3,300,000 3,300,000 14,500,000 Assess Fund Total MSA 2,300,000 1,900,000 1,300,000 3,000,000 100,000 8,600,000 Total 4,200,000 4,600,000 4,600,000 6,300,000 3,400,000 23,100,000 Budget Impact/Other This project may decrease maintenance costs Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # ST -018 Project Name Pavement Management Department Street Improvements Contact Paul Oehme Type Maintenance Useful Life 7-10 years Category Streets/Highways Account #1 420-0000-4751 Account #3 Priority n/a Account#2 Account#4 Description Total Project Cost: $5,038,000 Chis project will provide maintenance such as crack sealing, seal -coating, pothole patching, replacement of curb and gutter and sidewalk repairs for ity streets. Also included in this project are trails and City parking lot rehabilitations. Seal -coat projects will be determined annually based on he pavement condition index as generated by the pavement management program. The street department uses this funding source to pay for ituminous material for annual street patching. Justification IThis will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures. Prior Expenditures 3,273,000 Maintenance Total 2019 2020 2021 2022 2023 Total 353,000 353,000 353,000 353,000 353,000 1,765,000 Total 353,000 353,000 353,000 353,000 353,000 1,765,000 Prior- Funding Sources 3,273,000 Street Pavement Management Total Tax Levy 2019 2020 2021 2022 2023 Total 260,000 260,000 260,000 260,000 93,000 93,000 93,000 93,000 260,000 1,300,000 93,000 465,000 Total 353,000 353,000 353,000 353,000 353,000 1,765,000 Budget Impact/Other I Fhese improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # ST -032 Project Name TH101 Imp -Pioneer Tr to Flying Cloud Dr (CSAH 61) Account#1 605-0000 Account 42 Account#3 Account #4 Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Category Streets/Highways Priority n/a Description I Total Project Cost: $32,710,000 This project will reconstruct TH 101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). This is the last section of TH 101 that needs improvements from TH 5 into the City of Shakopee. The improvements are proposed to improve safety, mobility and to plan for future growth in the region. The project is consistent with the 2007 TH 101 corridor scoping study. State and Carver County funds will be used to pay for most of the improvements. The City contribution to the project is anticipated to help pay for some environmental work, watermain improvements, corridor landscaping, trails and storm sewer improvements. The tentative schedule is to complete final design and right of way acquisition in 2019 and construction would commence in 2020. Justification ITo improve safety and mobility on TH 101. The project also plans for growth in the region. Prior Expenditures 2019 2020 2021 2022 2023 Total 2,710,000 Planning/Design 2,000,000 2,000,000 Total Land Acquisition 6,000,000 6,000,000 Construction 22,000,000 22,000,000 Total 8,000,000 22,000,000 30,000,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 2,710,000 Other Agency Contribution 7,500,000 20,450,000 27,950,000 Total Sewer Utility Fund 750,000 750,000 State Funds 500,000 500,000 Water Utility Fund 800,000 800,000 Total 8,000,000 22,000,000 30,000,000 Budget Impact/Other I Che City would be responsible for the future maintenance of the trunk watermain and trails. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # ST -037 Project Name Market Blvd Improvements Department Street Improvements Contact Paul Oehme Type Improvement Useful Life 30 Years Category Streets/Highways Account #1 601-0000-4752 Account #3 Priority n/a Account#2 Account#4 Description I Total Project Cost: $3,240,000 This project would make improvements to Market Blvd from West 78th Street to Highway 5. A corridor study was completed in 2016 that identified safety and mobility needs. A feasibility study will be completed prior to construction. Justification ks the downtown continues to develop, more traffic is anticipated to use Market Blvd. To improve safety, mobility and continuity of the corridor, he roadway is expected to need improvements. Prior Expenditures 40,000 construction Total Prior Funding Sources 40,000 Assessment/Revolving Assess Fund Total MSA Budget Impact/Other 2019 2020 2021 2022 2023 Total 3,200,000 3,200,000 Total 3,200,000 3,200,000 2019 2020 2021 2022 2023 Total 2,600,000 2,600,000 600,000 600,000 Total 3,200,000 3,200,000 Capital Improvement Program 2019 thru 2023 Department Street Improvements City of Chanhassen, MN Contact Paul Oehme roject # ST -038 Type Improvement roject Name Lyman Blvd Improvements-Galpin Blvd to TH 41 Useful Life 50 Years Category Streets/Highways Account #1 Account #3 Priority n/a Account #2 Account #4 escription Total Project Cost: $11,600,000 his project will upgrade Lyman Blvd to current design standards. The project will construct three round -a -bouts at the TH 41, Peavey Road and orex Drive intersections. Justification To improve safety and mobility along the corridor and to replace the deficient pavement section. Expenditures 2019 2020 2021 2022 2023 Total Construction 11,600,000 11,600,000 Total Funding Sources 11,600,000 2019 2020 11,600,000 2021 2022 2023 Total Cash Reserves MSA Other Agency Contribution 1,500,000 1,000,000 9,100,000 1,500,000 1,000,000 9,100,000 Total 11,600,000 11,600,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # ST -039 Project Name Enhanced Pedestrian Roadway Crossings Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Category Streets/Highways Account #1 601-xxxx-4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $565,000 Chis project would install an enhanced pedestrian crossing at Powers Blvd and Lake Lucy Road. A study will be completed in 2018 to justify the enhancement. Typically these crossings include a push button actuated rapid flash system. Carver County is expected to participate in funding the Justification or increased pedestrian safety. Prior Expenditures 300,0001 Construction Total 2019 2020 2021 2022 2023 Total 265,000 265,000 Total 265,000 265,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 300,0001 MSA 160,000 160,000 Total Other Agency Contribution 105,000 105,000 Total 265,000 265,000 Budget Impact/Other Che city would need to own, operate and maintain the system. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # ST -040 Project Name Galpin Blvd Improvements -Hwy 5 N to City limits Account #1 601-6040-4751 Account #2 Account#3 Account 94 Department Street Improvements Contact Paul Oehme Type Improvement Useful Life Category Streets/Highways Priority n/a Description —1 Total Project Cost: $10,840,000 Che project will reconstruct Galpin Blvd from 78th Street north to the City limits. The street is proposed to have geometric improvements made to form to current design standards and urbanized to have concrete curb and gutter. Turn lanes will be constructed and trail improvements made. Chis section of Galpin Blvd is on Carver County's turnback list for roadways to be jurisdictionally transferred to the local agency. Once Galpin 3lvd is reconstructed the City would be responsible for operations and future maintenance. Justification pavement of Galpin Blvd has reached its life expectancy. The roadway at this time should be reconstructed and designed to current standards. project is also planned for growth in the area. Prior Expenditures 2019 2020 2021 2022 2023 Total 7-90,00-01 Construction 10,750,000 10,750,000 Total Total 10,750,000 10,750,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 90,000 MSA 3,000,000 3,000,000 Total Other Agency Contribution 7,000,000 7,000,000 Sewer Utility Fund 250,000 250,000 Water Utility Fund 500,000 500,000 Total 10,750,000 10,750,000 Budget Impact/Other The project will require the City to have operational and maintenance over this section of Galpin Blvd. Capital Improvement Program City of Chanhassen, MN F ect # ST -042 ect Name TH 41 Rehabilitation - Pioneer Trail to TH 5 2019 thru 2023 Department Street Improvements Contact Paul Oehme Type Maintenance Useful Life 100,000 2022 2023 Category Streets/Highways Account #1 Account #3 Priority n/a Account#2 Account#4 Description Total Project Cost: $100,000 The State of Minnesota is planning to resurface TH 41. In conjunction with the roadway project, the signal at 82nd Street will be replaced. The City is responsible for the eastern leg of the signal. Justification Expenditures 2019 2020 2021 2022 2023 Total Maintenance 100,000 100,000 Total Funding Sources 2019 2020 2021 100,000 2022 2023 100,000 Total MSA 100,000 100,000 Total 100,000 100,000 Impact/Other Capital Improvement Program 2019 thru 2023 Department Street Improvements tv1CityofChanhassen, N Contact Paul Oehme Project # ST -043 Type Improvement Useful Life Project Name Downtown Signal Controller ReplacementgA Category Streets/Highways Account #1 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $30,000 This project will replace the signal controllers for the downtown signals. The controllers are 26 years old and have reached their life expectancy. The new controllers are more technically capable and allow for better pedestrian crossing options. Justification To improve traffic flow and enhance pedestrian crossing timing. Expenditures 2019. 2020 2021 2022 2023 Total Improvement 30,000 30,000 Total 30,000 Funding Sources 2019 2020 2021 2022 2023 Total 30,000 Street Pavement Management 30,000 30,000 Total 30,000 30,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-014 Project Name Property Acquisition Account#1 720-7025-4701 Account #2 Account#3 Account $4 Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Unassigned Category SWMP Priority n/a Description Total Project Cost: $875,000 The City will acquire property in accordance with its Comprehensive and Surface Water Management Plans. Justification Properties within the City must be acquired in order to achieve the goals set forth in the Comprehensive and Surface Water Management Plans. Prior Expenditures 650,000 Land Acquisition Total 2019 2020 2021 2022 2023 Total 75,000 75,000 75,000 225,000 Total 75,000 75,000 75,000 225,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 650,000 Surface Water Utility Fund 75,000 75,000 75,000 225,000 Total Total 75,000 75,000 75,000 225,000 Budget Impact/Other itywide. No map. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-019 Project Name Street Improvement Projects - Storm Water Mgmt Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Unassigned Category SWMP Account #1 720-7025-4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $3,235,000 kn annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects mdertaken by the engineering and public works departments. Justification Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with federal, state and local regulations, as well as protecting existing and proposed development adjacent to the projects. Prior 2,025,000 Expenditures Construction 2019 360,000 2020 250,000 2021 250,000 2022 100,000 2023 250,000 Total 1,210,000 Total Total 360,000 250,000 250,000 100,000 250,000 1,2109000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 27025,000 Surface Water Utility Fund 360,000 250,000 250,000 100,000 250,000 1,210,000 Total Total 360,000 250,000 250,000 100,000 250,000 1,210,000 Budget Impact/Other Inventory, inspection and maintenance of new infrastructure will be required. Citywide. No map Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-024 Project Name Lower Bluff Creek TMDL Implementation Account#1 720-7025-4751 Account #2 Account#3 Account#4 Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Unassigned Category SWMP Priority n/a Description I Total Project Cost: $2,400,000 fhe Bluff Creek Total Maximum Daily Load (TMDL) report identified the lower reach of Bluff Creek (south of Pioneer Trail) as the primary ource of total suspended solids (TSS). During the calibration time period (6/25 to 11/17) TSS loads at the TH 101/CR 61 "Y" exceeded the TSS oad at Pioneer by more than 400%- 41,280 lbs to 9,900 lbs. In addition to the turbidity issues, there exists a discontinuity between the lower each and the upper reach resulting from a severe drop in elevation at the downstream end of the culvert under the Hennepin County Regional Frail. These findings are consistent with the Bluff Creek Natural Resource Management Plan. Both indicate that the numerous escarpments and sullies tributary to and contained within the Bluff Creek channel are the primary source of sediment to Bluff Creek. This project will decrease ediment load to Bluff Creek, improve the fish assemblage within Bluff Creek and will assist Chanhassen in meeting their Waste Load Allocation WLA) for Bluff Creek, the Minnesota River and the Metro Mississippi Watershed. Riley -Purgatory -Bluff Creek Watershed District has expressed heir interest in Dartnerine with Chanhassen on this Droiect. Justification 2019 - Source Volume Reduction and Rate Control 2020 - TH 101 Stormwater Improvements, including Chloride Management Prior Expenditures 2019 2020 2021 2022 2023 Total 1,275,000 Construction 175,000 950,000 1,125,000 Total Total 175,000 950,000 1,125,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 1,275,000 Other Agency Contribution 100,000 900,000 1,000,000 Total Surface Water Utility Fund 75,000 50,000 125,000 Total 175,000 950,000 1,125,000 Budget Impact/Other Capital Improvement Program 2019 1hru 2023 City of Chanhassen, MN Project # SWMP-032 Project Name Stormwater Pond Improvements Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Total Category SWMP Account #1 720-7025-4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $1,160,000 Chis project will provide inspection and cleaning of City stormwater ponds. This work may include sediment removal, placement of blanket, rip- ap or other erosion control BMP's, vegetation management and assessment, repair and replacement of inlet and outlet structures. Justification There are over 170 stormwater ponds in the City of Chanhassen, all requiring regular maintenance to assure they function to National Urban Runoff Program recommendations. This measure has also been identified in Chanhassen's National Pollution Discharge Elimination Municipal Separate Storm Sewer System permit. The project will also minimize flooding potential. Prior Expenditures 440,000 Maintenance Total 2019 2020 2021 2022 2023 Total 80,000 160,000 160,000 160,000 160,000 720,000 Total 80,000 160,000 160,000 160,000 160,000 720,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 440,00 Surface Water Utility Fund 80,000 160,000 160,000 160,000 160,000 720,000 Total Total 80,000 160,000 160,000 160,000 160,000 720,000 Budget Impact/Other Chis will require an input of other public works staff hours. Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # SWMP-045 Project Name Storm Water Infrastructure Maintenance/Replacement Account#1 720-7025-xxxx Account #2 Account #3 Account #4 Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Category SWMP Priority n/a Description I Total Project Cost: $525,000 f lhis project is an annual maintenance budget used to maintain or replace failing or deficient public storm water infrastructure and have a onstruction cost less than $75,000. In some instances public works staff can complete the work in house and pay for materials out of this fund. ether times a contractor may be needed to complete the work. Justification Every year the City replaces culverts, storm water structures and pipe throughout the City that have failed. These replacements are unforeseen and are typically noticed only after they have failed. Often these failures result in public safety issues or pose a potential threat to private property or other City infrastructure. Prior Expenditures 2019 2020 2021 2022 2023 Total 250,000 Construction 50,000 50,000 50,000 50,000 75,000 275,000 Total Total 50,000 50,000 50,000 50,000 75,000 275,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 250,000 Surface Water Utility Fund 50,000 50,000 50,000 50,000 75,000 275,000 Total Total 50,000 50,000 50,000 50,000 75,000 275,000 Budget Impact/Other Chese activities will likely involve the utilization of public works labor. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-046 Project Name Lotus Lake Channels & Outfall Improvements Account #1 720-7025-4751 Account #2 Account #3 Account#4 Description stabilization of deeply incised outfalls and channels draining to Lotus Lake. Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Category SWMP Priority n/a Total Project Cost: $275,000 Justification This work was identified in the 2007 feasibility study and in the 2015 RP13CWD gully inventory. Channels and outfalls are rapidly eroding and exhibit substantial undercutting of the embankments. This erosion is impacting property adjacent and resulting in the deposition of significant amounts of sediment into Lotus Lake. Over time, the erosion will begin to impact nearby sanitary sewer utilities. 1 - W. Central Lotus Lake Channel Restoration, Phase II 1 - Lotus Lake Outfall Improvements Prior Expenditures F--2-5—,0-0-01 Maintenance Total 2019 2020 2021 2022 2023 Total 250,000 250,000 Total 250,000 250,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 25,000 Other Agency Contribution 200,000 200,000 Total Surface Water Utility Fund 50,000 50,000 Total 250,000 250,000 Budget Impact/Other Long term maintenance will be required including vegetation management. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-048 Project Name Upper Riley Creek Channel Stabilization Account#1 720-7025-4xxx Account #2 Account#3 Account#4 Description stabilization of in and near stream bank undercutting, escarpment and gully erosion. Department Surface Water Management Contact Paul Oehme Type Unassigned Useful Life Category SWMP Priority n/a Total Project Cost: $132,500 Justification As part of the approval for the Public Works Facility, Riley Creek adjacent to the facility was to be stabilized. In 2013, a visual assessment of the upper Riley Creek Corridor from Lake Ann to Lake Susan was evaluated. This assessment revealed significant in and near stream erosion issues resulting in sediment deposition into Riley Creek and, subsequently, into Lake Susan. Prior Expenditures 32,500 Maintenance l'otal 2019 2020 2021 2022 2023 Total 25,000 75,000 100,000 Total 25,000 75,000 100,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 32,500 Other Agency Contribution 15,000 60,000 75,000 Total Surface Water Utility Fund 10,000 15,000 25,000 Total 25,000 75,000 100,000 Budget Impact/Other luring construction, some of the City expense will involve in-kind labor. This would likely involve the use of City staff and equipment for iauling materials. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-053 Project Name Rice Marsh Lake Iron Enhanced Sand Filter Account 41 720-7025-4xxx Account #3 Account #2 Account 94 Description nstallation of an iron filing enhanced sand filter within Rice Marsh Lake Park. Justification I Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Category SWMP Priority n/a Total Project Cost: $300,000 Neither Rice Marsh Lake nor Lake Riley meet MPCA standards for total phosphorous, chlorophyll -a or secchi disc depth readings. This watershed contributes the largest total phosphorous load to Rice Marsh Lake at 232 lbs (or 32% of the entire watershed load to Rice Marsh Lake) and is only one of two watershed with a load greater than 100 lbs/year. This project, once complete, could reduce the load to Rice Marsh Lake by as much as 115 lbs/year (z50%). Expenditures 2019 2020 2021 2022 2023 Total Construction 300,000 300,000 Total 300,000 300,000 Funding Sources 2019 2020 2021 2022 2023 Total Other Agency Contribution 250,000 250,000 Surface Water Utility Fund 50,000 50,000 Total 300,000 300,000 Budget Impact/Other his filtration feature will require some annual maintenance and will require an input of iron in approximately 25 years. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-056 Project Name Pioneer Trail Flood Mitigation Account #1 Account #2 Account #3 Account #4 Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Category SWMP Priority n/a Description I Total Project Cost: $760,000 This project will help reduce the flooding potential of properties west of Highway 101 and north of Pioneer Trail. After large rain events the wetland and backyards of properties in this area flood and the water does not subside for several days. The area is mostly drained by a very old concrete farm tile which is in very poor condition. This project would abandon the old farm tile and replace the tile with new storm sewer pipe. The proposed storm sewer system will need to be modeled to reduce flooding potential. Some of the drainage is from Carver County roadways. Justification Fo reduce flooding potential to residential structures. Expenditures 2019 2020 2021 2022 2023 Total Construction 760,000 760,000 Total 760,000 760,000 Funding Sources 2019 2020 2021 2022 2023 Total Other Agency Contribution 685,000 685,000 Surface Water Utility Fund 75,000 75,000 Total 760,000 760,000 Budget Impact/Other fhe City would be responsible for owning and maintaining the storm sewer. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-057 Project Name Downtown Water Reuse Project Account#1 Account #2 Account #3 Account#4 Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Category SWMP Priority n/a Description I Total Project Cost: $350,000 Fhe City is considering improvements to Market Blvd in the future. The storm water pond at the northwest corner of Highway 5 and Market Blvd ias been identified as a viable water reuse resource for irrigation. It is estimated that all of the City's downtown irrigation areas could be switched o the surface water source plus other private irrigation systems. A study will need to be completed to document the reuse potential of this pond. Fhe study is proposed to be completed by another agency. Justification This project will reduce the amount of potable treated water which will help postpone the potential for drilling new wells as the City grows. Water reuse is also identified as a best management strategy in the City's MS4 permit. Expenditures 2019 2020 2021 2022 2023 Total Construction 350,000 350,000 Total Funding Sources 2019 350,000 2020 2021 2022 350,000 2023 Total Other Agency Contribution Surface Water Utility Fund Water Utility Fund 250,000 50,000 50,000 250,000 50,000 50,000 Total 350,000 350,000 Budget Impact/Other Some operational staff time will be expected in the spring and the fall. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # SWMP-058 Project Name Lake Virginia TMDL Load Reduction Account #1 Account #3 Account#2 Account#4 Description 2019 - Lake Minnewashta erosion & channelization stabilization project Department Surface Water Management Contact Paul Oehme Type Improvement Useful Life Category SWMP Priority n/a Total Project Cost: $20,000 Justification Lake Minnewashta and Lake St. Joe are located in the Lake Virginia subwatershed. Lake Virginia is an impaired water body. Stormwater improvement projects in the subwatershed show progress towards meeting the City's Waste Load Allocation. Expenditures 2019 2020 2021 2022 2023 Total Improvement, 20,000 20,000 Total Funding Sources 20,000 2019 2020 20,000 2021 2022 2023 Total Other Agency Contribution Surface Water Utility Fund 10,000 10,000 10,000 10,000 Total 20,000 20,000 Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # W-024 Project Name Watermain Replacement Account#1 700-7025-4751 Account#3 Account #2 Account #4 Description Department Water System Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Utilities Priority n/a Total Project Cost: $6,700,000 ment of existing water main lines in coordination with the reconstruction of the City street projects or minor fixes of water distribution for street rehabilitation projects. I Justification I The City considers the condition of the existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these projects and also to avoid potential cuts in recently improved streets. If significant repairs are necessary to the existing water main, replacement may be the most cost effective option. Given the highly corrosive soils in the City, water main replacement is an ongoing project in the City. Prior Expenditures 2019 2020 2021 2022 2023 Total 3,400,000 Construction 600,000 900,000 900,000 100,000 800,000 3,300,000 Total Prior Funding Sources Total 600,000 2019 900,000 2020 900,000 2021 100,000 2022 800,000 2023 3,300,000 Total 3,400,000 Total Water Utility Fund 600,000 Total 600,000 900,000 900,000 900,000 900,000 100,000 100,000 800,000 800,000 3,300,000 3,300,000 Budget Impact/Other these projects will decrease maintenance costs. Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # W-032 Project Name Well Rehabilitation Program Department Water System Improvements Contact Paul Oehme Type Improvement Useful Life Unassigned Category Utilities Account #1 700-7025-4530 Account #3 Priority n/a Account#2 Account#4 Description Total Project Cost: $893,000 This program annually inspects and performs regular maintenance of the City's wells. Well pumps are recommended to be serviced every 8 years. It is recommended that the following pumps and motors be pulled and inspected for wear: 2019 - Well #4 2020 - Well #3 2021 - Well #9 2022 - Well #10 2023 - Well #2 I Justification I Performing regular maintenance will extend the life of well components, reduce emergency calls and have a more reliable water supply system Prior Expenditures 563,000 Maintenance Total Prior Funding Sources 563,000 Water Utility Fund Total Budget Impact/Other 2019 2020 2021 2022 2023 Total 50,000 55,000 65,000 95,000 65,000 330,000 Total 50,000 55,000 65,000 95,000 65,000 330,000 2019 2020 2021 2022 2023 Total 50,000 55,000 65,000 95,000 65,000 330,000 Total 50,000 55,000 65,000 95,000 65,000 330,000 Capital Improvement Program 2019 thru 2023 Department Water System Improvements City of Chanhassen, MN Contact Paul Oehme Project # W-046 Type Improvement Useful Life Project Name Low Zone 1 million gallon Storage Tank Category Utilities Account #1 700-7025-4751 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $2,600,000 This tank is needed to meet the peak day irrigation demand and potential emergency demand for the growth of the community. It is needed in the low zone pressure area to service the growth area south of Lyman Boulevard. The location of the tank is proposed on the Public Works Building side on the ease site of Audubon. This tank is dependent on development. Staff plans to evaluate the need for this tank annually and adjust the construction date accordingly. Justification To meet peak irrigation and emergency water demands for the growing community as identified in the 2008 water comprehensive plan. Expenditures 2019 2020 2021 2022 2023 Total Construction 2,600,000 2,600,000 Total Funding Sources 2019 2020 2,600,000 2021 2022 2023 2,600,000 Total Water Utility Fund 2,600,000 2,600,000 Total 2,600,000 2,600,000 Budget Impact/Other Capital Improvement Program 2019 rhru 2023 City of Chanhassen, MN Project # W-056 Project Name MUSA Trunk Watermain Oversizing Department Water System Improvements Contact Paul Oehme Type Improvement Useful Life 150,000 Category Utilities Account #1 700-7025-4xxx Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $200,000 Chis project pays for the oversizing of lateral watermains for future developments and is development driven. Payment for this project will be from he Trunk Water fund which is funded by development hook-up charges. The infrastructure will most likely be constructed with a development Justification IThis project is necessary to support growth in the City and to ensure proper water pressure and fire flows. Prior Expenditures 2019 2020 2021 2022 2023 Total 50,000 Construction 150,000 150,000 rota l Total 150,000 150,000 Prior Funding Sources 2019 2020 2021 2022 2023 Total 50,00 Water Utility Fund 150,000 150,000 Total Total 150,000 150,000 Budget Impact/Other Capital Improvement Program 2019 thru 2023 City of Chanhassen, MN Project # W-061 Project Name Repaint Watertower Place Tank Department Water System Improvements Contact Paul Oehme Type Maintenance Useful Life Category Utilities Account #1 Account #3 Priority n/a Account #2 Account #4 Description Total Project Cost: $2,000,000 Fhis project will remove the existing paint and repaint the interior and exterior surface of the tower. The tank was constructed in 1995 and the xpected life expectancy of a tank coating is 20 years. Justification IAn inspection report will be drafted prior to construction to justify the work. Expenditures 2019 2020 2021 2022 2023 Total Maintenance 2,000,000 2,000,000 Total 2,000,000 2,000,000 Funding Sources 2019 2020 2021 2022 2023 Total Water Utility Fund 2,000,000 2,000,000 Total 2,000,000 2,000,000 Budget Impact/Other FIRST SYSTEMS TECHNOLOGY, INC. 317 Lachermeier Lane Waverly, MN 55390 Voice: 763-479-1001 Fax: 1-866-662-8075 Chanhassen City of 7700 Market Blvd P.O. Box 147 Chanhassen, MN 55317 INVOICE Invoice Number: 18320 Invoice Date: Sep 28, 2018 Page: 1 City of Chanhassen Kevin Crooks 1591 Park Road Chanhassen, MN 55317 m „ Customer fl .rRGri ' ftilerti =_„ x. Chan01 Net 30 Days sale F `"' I1} y' Sping Method '' fvt Eiu, r,. p Py WHITBR Best Way 10/28/18 CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Discussion of 2019 Special Revenue & Enterprise Fund Budgets Section 5:30 P.M. ­ WORK SESSION Item No: A.2. Prepared By Greg Sticha, Finance Director File No: ADM­039W BACKGROUND On Monday, staff will be reviewing the final two operating budgets that have not been discussed in detail with the City Council up to this point. Special Revenue Funds The city has three special revenue funds, the Charitable Gambling Fund (201), the Cable Television Fund (210), and the Cemetery Fund (202). The Charitable Gambling Fund is supported by donations from pull tab sales at the American Legion.The city receives 10% of the net sales.The funds may only be used for public safety equipment/training or for youth programs.In past years, the funds have been used to purchase small equipment or training for the fire department. The Cable Television Fund is supported by franchise fees from Mediacom, the city’s local cable provider.These funds have been used to pay for improvements to the cable television access channel and to make improvements to broadcast equipment or the studio. The city currently maintains the Pioneer Cemetery at 8151 Galpin Boulevard.Following the recent expansion, graves are now available for sale.Grave fees are $400 for residents and $600 for non­residents.Cemetery activities were previously accounted for in the city’s General Fund, but with the expansion project, staff decided to account for all future activities separately in this special revenue fund. Enterprise Funds The Enterprise Funds are for utility services provided in the city including water, sanitary sewer, and storm water utility services.Each of the funds collect user and connection fees for hook­up and use of the systems.  ATTACHMENTS: Special Revenue Fund PPT Enterprise Fund PPT Detailed Special Revenue Funds Detailed Enterprise Fund Budgets 2019 Budget SPECIAL REVENUE FUNDS Charitable Gambling (10%),Cable TV & Cemetery Funds 2019 Budget CHARITABLE GAMBLING FUND (201) This fund accounts for the proceeds that the city receives from charitable gambling. The city collects 10% of the net proceeds from pull tab sales at the Chanhassen American Legion. These proceeds may only fund public safety training and equipment or programs that benefit youth. Services Provided/Outcomes Charitable Gambling, 201 •The City currently uses the funding provided from the American Legion to purchase equipment or pay for training in accordance with state statute. Charitable Gambling, 201 Personal Service Materials & Supplies Contractual Services Total Budget 2019 $0 $0 $51,500 $51,500 2018 $0 $0 $46,000 $46,000 Percent Change 0.0%0.0%+12.0%+12.0% Significant Changes: Added line item for required FICA related to training wages. Based on current revenues collected and training wages needed, this fund will need an additional revenue stream or shift in expenditures within three years. 2019 Budget CABLE TELEVISION FUND (210) The Cable TV franchise agreement with Mediacom includes a 5% franchise fee. These revenues are to be used for the improvement of public broadcasting capabilities, studio improvements, and other capital expenditures improving the overall cable system. Services Provided/Outcomes Cable Television Fund, 210 Staff: •City Recorder (100%) •A portion of Assistant City Manager (25%) Channel 8: •Software, hardware, and operating costs Personal Service Materials & Supplies Contractual Services Capital Total Budget 2019 $116,200 $5,000 $32,300 $15,000 $168,500 2018 $108,600 $5,000 $32,300 $15,000 $160,900 Percent Change +7.0%0.0%0.0%0.0%+4.7% Cable Television -210 Significant Changes: •No significant changes. 2019 Budget CEMETERY FUND 202 The Cemetery Fund accounts for maintenance fees, grave sales and collection of interment fees in the city’s cemetery. The cemetery is located at 8151 Galpin Blvd. Services Provided/Outcomes Cemetery Fund, 202 •The City currently maintains one cemetery at 8151 Galpin Blvd. Plots are available for sale to residents ($400) and non- residents ($600). The activities had previously been accounted for in the city’s General Fund, but with the expansion in 2014/15 staff decided to account for all future activities separately. •There is currently $37,000 in reserves at the end of 2017. Cemetery Fund, 202 Personal Service Materials & Supplies Contractual Services Total Budget 2018 $0 $0 $2,700 $2,700 2017 $0 $0 $3,500 $3,500 Percent Change 0.0%0.0%-22.9%-22.9% Significant Changes: •No significant changes. 2019 Budget ENTERPRISE FUNDS Water, Sewer and Storm Sewer Funds 2019 Budget WATER OPERATIONS 700 To provide a safe, reliable, efficient and cost-effective water operation system to meet the needs of residents and businesses now and into the future. Services Provided/Outcomes Water Operations, 700 Staff: 10 employees Major Expenditures: •Chemicals for water operations •Utility to run operations •Repairs to system Major Responsibilities Include: •Meet potable water production demands, treatment of water, and operate distribution system efficiently •Repair and maintenance of distribution system •Annual flushing operation •Complete approximately 4,500 locates annually •Confirm water meets MDH requirements: tests 1,300-1,400 water samples annually •Responds to water main breaks Personal Service Materials & Supplies Contractual Services Total Budget 2019 $832,300 $416,800 $834,400 $2,083,500 2018 $808,100 $366,900 $814,100 $1,989,100 Percent Change +3.0%+13.6%+2.5%+4.7% Water Operations -700 Significant Changes: •Increase for cost of chemicals and electric/gas utility costs for west water treatment plant. 2019 Budget Sewer Operations 701 To provide an efficient, well-maintained and cost-effective sewer collection system to meet the needs of a growing community. Services Provided/Outcomes Sewer Operations, 701 Staff: 8.5 employees –same as Water Operations staff Significant Contracts: •Metropolitan Council Sewer Treatment -$1,890,000 (3.6% increase) Major Responsibilities include: •Annual sewer jetting/cleaning operations •Ongoing maintenance and inspection of 32 lift stations •Ongoing infiltration/inflow (I & I) reduction improvements •Emergency sewer repairs Personal Service Materials & Supplies Contractual Services Total Budget 2019 $575,200 $40,300 $2,182,900 $2,798,400 2018 $598,700 $39,300 $2,106,100 $2,744,100 Percent Change -3.9%+2.5%+3.6%+2.0% Sewer Operations -701 Significant Changes: •No significant changes. 2019 Budget Surface Water Management 720 Dedicated to maintaining and improving surface water quality and the protection of the property through the maintenance and expansion of the storm water drainage and treatment system in a cost-effective manner while assuring compliance with rules for Phases II MS4s. Services Provided/Outcomes Surface Water Management, 720 Staff: •3 employees: Water Resources Coordinator, Environmental Resource Specialist, and Natural Resources Technician Major Responsibilities: •Operations and maintenance of existing storm water infrastructure with expansion as needed •Project completion per SWMP and CIP •Design and implementation of projects to improve water quality •Assure city compliance with federal, state and local water quality rules •Address resident drainage, flooding, erosion, forestry, etc., concerns •Inspect all active construction sites for compliance with NPDES permits •Review development/building plans for proper tree preservation, surface water management and compliance with City Code •Administer Wetland Conservation Act •Community outreach and education initiatives •Administer FEMA •Management of public tree inventory •Performance of diseased tree inspections, site inspections for compliance with landscape plans, manages escrow funds •Addresses forestry pest and disease outbreaks, emergency flooding, and drainage issues Personal Service Materials & Supplies Contractual Services Total Budget 2019 $343,200 $62,300 $247,300 $652,800 2018 $329,100 $58,700 $241,000 $628,800 Percent Change +4.3%+6.1%+2.6%+3.8% Surface Water -720 Significant Changes: •Increase in programs and services related to new storm water regulations. 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate Revenue 3801 Interest Earnings 266 324 - - 0.0%- 3807 Donations 36,527 41,603 38,000 38,000 0.0%38,000 3903 Refunds/Reimbursements - 104 - - 0.0%- *Total Other Revenue 36,792 42,031 38,000 38,000 0.0%38,000 **Total Revenue 36,792 42,031 38,000 38,000 0.0%38,000 Expenditures 4030 Retirement Contributions - 3,383 - 3,500 100.0%3,700 *Total Contractual Services - 3,383 - 3,500 100.0%3,700 4370 Travel & Training 16,670 46,082 46,000 48,000 4.3%48,000 *Total Contractual Services 16,670 46,082 46,000 48,000 4.3%48,000 4705 Other Equipment 5,900 4,516 - - 0.0%- *Total Capital Outlay 5,900 4,516 - - 0.0%- **Total Expenditures 22,570 53,981 46,000 51,500 12.0%51,700 Revenue Over/(Under) Expenditures 14,223 (11,949) (8,000) (13,500) (13,700) SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Special Revenue Funds 201 10% Charitable Contribution 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate Revenue 3670 Internment Fee 450 750 900 700 (22.2%)700 *Total General Property Tax 450 750 900 700 (22.2%)700 3801 Interest Earnings 167 279 100 200 100.0%200 3804 Land Sale 25,400 3,400 3,000 3,000 0.0%3,000 3807 Donations - 349 - - 0.0%- *Total Other Revenue 25,567 4,028 3,100 3,200 3.2%3,200 **Total Revenue 26,017 4,778 4,000 3,900 (2.5%)3,900 Expenditures 4300 Fees, Services 1,104 1,963 3,000 2,200 (26.7%)2,400 4350 Cleaning & Waste Removal - - 500 500 0.0%500 *Total Contractual Services 1,104 1,963 3,500 2,700 (22.9%)2,900 **Total Expenditures 1,104 1,963 3,500 2,700 (22.9%)2,900 Revenue Over/(Under) Expenditures 24,912 2,815 500 1,200 1,000 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Special Revenue Funds 202 Cemetery 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate Revenue 3080 Franchise Fees 194,082 187,802 195,000 190,000 (2.6%)190,000 *Total General Property Tax 194,082 187,802 195,000 190,000 (2.6%)190,000 3801 Interest Earnings 2,371 3,326 2,000 2,000 0.0%2,000 3903 Refunds/Reimbursements 249 - - - 0.0%- *Total Other Revenue 2,620 3,326 2,000 2,000 0.0%2,000 **Total Revenue 196,702 191,129 197,000 192,000 (2.5%)192,000 Expenditures 4010 Salaries & Wages-Reg 78,245 82,014 82,000 87,600 6.8%90,200 4011 Overtime-Reg 464 - - - 0.0%- 4030 Contributions-Retirement 11,805 12,244 12,500 13,300 6.4%13,700 4040 Contributions-Insurance 11,244 12,314 13,500 14,500 7.4%16,300 4050 Workers Compensation 591 695 600 800 33.3%900 *Total Personal Services 102,350 107,267 108,600 116,200 7.0%121,100 4120 Supplies-Equipment - - 5,000 5,000 0.0%5,000 *Total Materials & Supplies - - 5,000 5,000 0.0%5,000 4300 Fees, Services 62,665 29,595 30,000 30,000 0.0%30,000 4340 Printing & Publishing - - 500 500 0.0%500 4370 Travel & Training 600 - 300 300 0.0%300 4483 Liability Insurance 1,500 1,500 1,500 1,500 0.0%1,500 *Total Contractual Services 64,765 31,095 32,300 32,300 0.0%32,300 4705 Other Equipment 4,557 - 15,000 15,000 0.0%15,000 *Total Capital Outlay 4,557 - 15,000 15,000 0.0%15,000 **Total Expenditures 171,671 138,362 160,900 168,500 4.7%173,400 Revenue Over/(Under) Expenditures 25,031 52,767 36,100 23,500 18,600 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Special Revenue Funds 210 Cable TV 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3661 Water Usage 2,626,645 2,824,929 2,600,000 2,800,000 7.7%2,850,000 3662 Utility Penalties 54,923 49,705 65,000 55,000 (15.4%)55,000 3664 Sale of Meters & Parts 20,257 33,653 45,000 35,000 (22.2%)35,000 3666 Bulk Water Sales 3,786 3,197 5,000 4,000 (20.0%)4,000 3806 Hook Up Fees 973,128 688,257 1,000,000 800,000 (20.0%)800,000 3808 Insurance Reimbursements - 1,128 - - 0.0%- *Total Current Services 3,678,739 3,600,869 3,715,000 3,694,000 (0.6%)3,744,000 3801 Interest Earnings 42,119 47,939 50,000 50,000 0.0%50,000 3903 Refunds/Reimbursements 4,963 4,076 5,000 5,000 0.0%5,000 3980 Cash Short/Over 0 (0) - - 0.0%- *Total Other Revenue 47,082 52,015 55,000 55,000 0.0%55,000 **Total Revenue 3,725,821 3,652,884 3,770,000 3,749,000 (0.6%)3,799,000 Revenue Over/(Under) Expenditures 2,055,254 1,883,570 1,780,900 1,665,500 1,674,100 2019 Enterprise Funds 700 Water Utility Revenue 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 438,813 510,645 507,000 525,000 3.6%534,000 4011 Overtime-Reg 18,018 27,268 25,000 25,000 0.0%25,000 4012 Stand-By Pay 6,729 6,956 7,000 7,000 0.0%7,000 4020 Salaries & Wages-Temp 11,296 18,464 24,000 22,000 (8.3%)22,000 4021 Overtime-Temp 96 186 1,000 500 (50.0%)500 4030 Contributions-Retirement 98,225 94,687 101,400 105,800 4.3%105,000 4040 Contributions-Insurance 74,687 97,745 124,700 123,000 (1.4%)138,000 4050 Workers Compensation 17,427 22,332 18,000 24,000 33.3%26,000 4060 Unemployment 56 561 - - 0.0%- *Total Personal Services 665,346 778,843 808,100 832,300 3.0%857,500 4120 Supplies-Equipment 14,357 14,740 16,000 17,800 11.3%18,000 4140 Supplies-Vehicles 2,438 6,073 3,500 4,000 14.3%4,000 4150 Maintenance Materials 26,115 20,742 29,000 31,000 6.9%31,000 4160 Chemicals 86,663 135,230 188,000 251,000 33.5%267,000 4170 Motor Fuels & Lubricants 9,671 14,420 15,000 15,000 0.0%15,000 4240 Uniforms & Clothing 1,673 3,759 2,400 4,000 66.7%4,000 4250 Merchandise for Resale 95,605 64,535 110,000 90,000 (18.2%)90,000 4260 Small Tools & Equipment 4,652 4,394 3,000 4,000 33.3%4,000 *Total Materials & Supplies 241,173 263,894 366,900 416,800 13.6%433,000 4300 Fees, Services 122,732 77,762 82,000 82,000 0.0%82,000 4301 Auditing 7,200 7,200 7,200 7,200 0.0%7,200 4310 Telephone 8,964 11,200 13,600 14,400 5.9%14,400 4320 Utilities 237,947 243,451 312,000 323,000 3.5%323,000 4330 Postage 6,949 5,971 8,000 7,000 (12.5%)7,000 4340 Printing & Publishing 2,385 1,893 2,000 2,000 0.0%2,000 4350 Cleaning & Waste Removal 1,030 749 800 800 0.0%800 4360 Subscriptions & Memberships 2,540 721 1,000 1,000 0.0%1,000 4370 Travel & Training 5,192 5,657 4,000 5,500 37.5%5,500 4410 Rental-Equipment 1,892 3,095 5,000 3,000 (40.0%)3,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0%20,000 4509 Remit to Other Agencies 52,383 52,460 53,000 53,000 0.0%53,000 4510 Repair & Maintenance-Building 14,485 7,811 13,000 13,000 0.0%13,000 4520 Repair & Maintenance-Vehicles 247 64 1,500 1,500 0.0%1,500 4530 Repair & Maintenance-Equip 62,895 64,303 71,000 73,000 2.8%73,000 4550 Repair & Maintenance-Water 139,183 151,065 135,000 148,000 9.6%148,000 4552 Emergency Repairs-Water 78,024 73,177 85,000 80,000 (5.9%)80,000 *Total Contractual Services 764,048 726,578 814,100 834,400 2.5%834,400 **Total Expenditures 1,670,567 1,769,314 1,989,100 2,083,500 4.7%2,124,900 2019 Enterprise Funds 700 Water Utility Expenditures Summary (Total of 7000, 7019 and 7043) 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 438,813 510,645 507,000 525,000 3.6%534,000 4011 Overtime-Reg 18,018 27,268 25,000 25,000 0.0%25,000 4012 Stand-By Pay 6,729 6,956 7,000 7,000 0.0%7,000 4020 Salaries & Wages-Temp 11,296 18,464 24,000 22,000 (8.3%)22,000 4021 Overtime-Temp 96 186 1,000 500 (50.0%)500 4030 Contributions-Retirement 98,225 94,687 101,400 105,800 4.3%105,000 4040 Contributions-Insurance 74,687 97,745 124,700 123,000 (1.4%)138,000 4050 Workers Compensation 17,427 22,332 18,000 24,000 33.3%26,000 4060 Unemployment 56 561 - - 0.0%- *Total Personal Services 665,346 778,843 808,100 832,300 3.0%857,500 4120 Supplies-Equipment 11,605 11,053 10,000 11,000 10.0%11,000 4140 Supplies-Vehicles 2,438 6,073 3,500 4,000 14.3%4,000 4150 Maintenance Materials 18,658 11,514 15,000 15,000 0.0%15,000 4160 Chemicals 263 1,015 8,000 1,000 (87.5%)1,000 4170 Motor Fuels & Lubricants 9,671 14,416 15,000 15,000 0.0%15,000 4240 Uniforms & Clothing 1,673 3,759 2,400 4,000 66.7%4,000 4250 Merchandise for Resale 95,605 64,535 110,000 90,000 (18.2%)90,000 4260 Small Tools & Equipment 4,205 3,590 3,000 4,000 33.3%4,000 *Total Materials & Supplies 144,118 115,954 166,900 144,000 (13.7%)144,000 4300 Fees, Services 119,232 75,605 75,000 75,000 0.0%75,000 4301 Auditing 7,200 7,200 7,200 7,200 0.0%7,200 4310 Telephone 6,441 8,677 8,000 8,800 10.0%8,800 4320 Utilities 161,717 165,424 160,000 170,000 6.3%170,000 4330 Postage 6,949 5,971 8,000 7,000 (12.5%)7,000 4340 Printing & Publishing 2,385 1,893 2,000 2,000 0.0%2,000 4350 Cleaning & Waste Removal 1,030 749 800 800 0.0%800 4360 Subscriptions & Memberships 2,540 721 1,000 1,000 0.0%1,000 4370 Travel & Training 5,192 5,657 4,000 5,500 37.5%5,500 4410 Rental-Equipment 1,892 3,095 5,000 3,000 (40.0%)3,000 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0%20,000 4509 Remit to Other Agencies 52,383 52,460 53,000 53,000 0.0%53,000 4510 Repair & Maintenance-Building 11,373 3,729 4,000 4,000 0.0%4,000 4520 Repair & Maintenance-Vehicles 247 64 1,500 1,500 0.0%1,500 4530 Repair & Maintenance-Equip 47,191 42,906 46,000 46,000 0.0%46,000 4550 Repair & Maintenance-Water 134,370 140,513 125,000 135,000 8.0%135,000 4552 Emergency Repairs-Water 78,024 73,177 85,000 80,000 (5.9%)80,000 *Total Contractual Services 658,164 607,841 605,500 619,800 2.4%619,800 **Total Expenditures 1,467,629 1,502,638 1,580,500 1,596,100 1.0%1,621,300 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Enterprise Funds 700 Water Utility Expenditures 7000 Administration 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4120 Supplies-Equipment 2,752 3,687 3,000 3,800 26.7%4,000 4150 Maintenance Materials 7,457 9,228 7,000 9,000 28.6%9,000 4160 Chemicals 86,400 134,216 90,000 130,000 44.4%136,000 4170 Motor Fuels & Lubricants - 5 - - 0.0%- 4260 Small Tools & Equipment 446 805 - - 0.0%- *Total Materials & Supplies 97,055 147,940 100,000 142,800 42.8%149,000 4300 Fees, Services 3,500 2,156 3,500 3,500 0.0%3,500 4310 Telephone 2,523 2,523 2,800 2,800 0.0%2,800 4320 Utilities 76,231 78,026 77,000 78,000 1.3%78,000 4510 Repair & Maintenance-Building 3,112 4,081 4,500 4,500 0.0%4,500 4530 Repair & Maintenance-Equip 15,704 21,397 20,000 22,000 10.0%22,000 4550 Repair & Maintenance-Water 4,813 10,552 5,000 8,000 60.0%8,000 *Total Contractual Services 105,883 118,736 112,800 118,800 5.3%118,800 **Total Expenditures 202,938 266,676 212,800 261,600 22.9%267,800 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Enterprise Funds 700 Water Utility Expenditures 7019 East Water Treatment Facility 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4120 Supplies-Equipment - - 3,000 3,000 0.0%3,000 4150 Maintenance Materials - - 7,000 7,000 0.0%7,000 4160 Chemicals - - 90,000 120,000 33.3%130,000 *Total Materials & Supplies - - 100,000 130,000 30.0%140,000 4300 Fees, Services - - 3,500 3,500 0.0%3,500 4310 Telephone - - 2,800 2,800 0.0%2,800 4320 Utilities - - 75,000 75,000 0.0%75,000 4510 Repair & Maintenance-Building - - 4,500 4,500 0.0%4,500 4530 Repair & Maintenance-Equip - - 5,000 5,000 0.0%5,000 4550 Repair & Maintenance-Water - - 5,000 5,000 0.0%5,000 *Total Contractual Services - - 95,800 95,800 0.0%95,800 **Total Expenditures - - 195,800 225,800 15.3%235,800 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Enterprise Funds 700 Water Utility Expenditures 7043 West Water Treatment Facility 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3660 Sewer Customers 2,552,679 2,699,906 2,550,000 2,700,000 5.9%2,750,000 3662 Utility Penalties 56,120 55,060 58,000 57,000 (1.7%)58,000 3806 Hook Up Fees 331,115 301,986 380,000 330,000 (13.2%)350,000 3810 SAC Credits Retained - - - - 0.0%- 3811 Sewer Surcharge 10,275 9,075 15,000 10,000 (33.3%)10,000 3813 Lift Station 32 Development 48,725 - - 0.0%- *Total Current Services 2,998,914 3,066,027 3,003,000 3,097,000 3.1%3,168,000 3801 Interest Earnings 29,550 39,218 40,000 40,000 0.0%40,000 3903 Refunds/Reimbursements 219 192 - - 0.0%- *Total Other Revenue 29,769 39,411 40,000 40,000 0.0%40,000 **Total Revenue 3,028,683 3,105,438 3,043,000 3,137,000 3.1%3,208,000 Revenue Over/(Under) Expenditures 827,994 740,227 298,900 338,600 272,900 2019 Enterprise Funds 701 Sewer Utility Revenue 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 268,372 305,501 386,700 375,500 (2.9%)395,600 4011 Overtime-Reg 6,916 11,453 8,000 10,000 25.0%10,000 4012 Stand-By Pay 6,729 6,956 7,000 7,000 0.0%7,000 4020 Salaries & Wages-Temp 11,660 8,742 18,000 12,000 (33.3%)12,000 4021 Overtime-Temp 126 142 - - 0.0%- 4030 Contributions-Retirement 65,913 59,633 77,000 77,000 0.0%77,000 4040 Contributions-Insurance 49,071 57,904 87,000 76,700 (11.8%)82,300 4050 Workers Compensation 13,190 16,112 15,000 17,000 13.3%18,000 4060 Unemployment 56 561 - - 0.0%- *Total Personal Services 422,032 467,003 598,700 575,200 (3.9%)601,900 4120 Supplies-Equipment 9,523 5,356 5,000 6,000 20.0%6,000 4140 Supplies-Vehicles 364 3,366 2,000 2,000 0.0%2,000 4150 Maintenance Materials 10,261 10,840 12,000 12,000 0.0%12,000 4160 Chemicals - 1,558 3,800 2,000 (47.4%)2,000 4170 Motor Fuels & Lubricants 9,682 11,765 11,000 11,800 7.3%11,800 4240 Uniforms & Clothing 1,320 2,276 2,000 2,500 25.0%2,500 4260 Small Tools & Equipment 3,217 4,570 3,500 4,000 14.3%4,000 *Total Materials & Supplies 34,366 39,730 39,300 40,300 2.5%40,300 4300 Fees, Services 63,468 38,835 40,000 40,000 0.0%40,000 4301 Auditing 7,200 7,000 7,000 7,000 0.0%7,000 4310 Telephone 5,277 6,361 7,000 6,600 (5.7%)6,600 4320 Utilities 61,774 69,830 70,000 70,000 0.0%70,000 4330 Postage 6,459 5,839 8,000 7,000 (12.5%)7,000 4340 Printing & Publishing 1,856 1,620 1,600 1,600 0.0%1,600 4350 Cleaning & Waste Removal 688 643 - - 0.0%- 4360 Subscriptions & Memberships 50 25 400 100 (75.0%)100 4370 Travel & Training 3,707 4,338 4,200 4,600 9.5%4,600 4410 Rental-Equipment 1,730 2,045 500 1,500 200.0%1,500 4483 Insurance-General Liability 20,000 20,000 20,000 20,000 0.0%20,000 4509 Remit to Other Agencies 1,445,540 1,564,754 1,825,200 1,890,000 3.6%2,000,000 4510 Repair & Maintenance-Building 3,532 557 4,200 3,500 (16.7%)3,500 4520 Repair & Maintenance-Vehicles 212 - 1,000 1,000 0.0%1,000 4530 Repair & Maintenance-Equip 26,023 33,312 26,000 30,000 15.4%30,000 4551 Repair & Maintenance-Sewer 91,353 87,316 85,000 92,000 8.2%92,000 4553 Emergency Repairs-Sewer 5,423 16,002 6,000 8,000 33.3%8,000 *Total Contractual Services 1,744,291 1,858,477 2,106,100 2,182,900 3.6%2,292,900 **Total Expenditures 2,200,689 2,365,211 2,744,100 2,798,400 2.0%2,935,100 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Enterprise Funds 701 Sewer Utility Expenditures 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3328 Wetland Alteration 828 1,066 - - 0.0%- *Total Permits 828 1,066 - - 0.0%- 3520 Grants-County 33,258 2,162 3,500 3,000 (14.3%)3,000 3533 Grants-Other 33,562 34,169 38,000 35,000 (7.9%)35,000 *Total Intergovernmental Rev 66,820 36,330 41,500 38,000 (8.4%)38,000 3640 Community Garden Plot Rental 1,975 2,100 1,900 2,000 5.3%2,000 3650 Sale of Recyclables 296 248 - 300 100.0%300 3660 Sewer Customers 665,364 693,552 665,000 700,000 5.3%725,000 3662 Utility Penalties 13,932 12,492 14,000 14,000 0.0%14,000 3806 Connection Charges 182,955 104,265 165,000 150,000 (9.1%)150,000 *Total Current Services 864,523 812,657 845,900 866,300 2.4%891,300 3801 Interest Earnings 8,009 11,577 10,000 10,000 0.0%10,000 3903 Refunds and Reimbursements 1,804 50 - - 0.0%- *Total Other Revenue 9,813 11,627 10,000 10,000 0.0%10,000 **Total Revenue 941,984 861,681 897,400 914,300 1.9%939,300 Revenue Over/(Under) Expenditures 411,869 274,743 268,600 261,500 223,700 2019 Enterprise Funds 720 Surface Water Management Revenue Summary (Total of 7200, 7201, 7202 and 7205) 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 197,004 190,920 236,900 242,000 2.2%249,000 4020 Salaries & Wages-Temp 1,740 7,287 1,000 5,000 400.0%5,000 4030 Contributions-Retirement 44,105 35,470 36,000 37,000 2.8%37,200 4040 Contributions-Insurance 31,046 37,463 53,800 57,800 7.4%64,400 4050 Workers Compensation 1,572 1,312 1,400 1,400 0.0%1,400 *Total Personal Services 275,466 272,452 329,100 343,200 4.3%357,000 4120 Supplies-Equipment 1,600 123 3,000 1,600 (46.7%)1,600 4130 Supplies-Program 29,810 13,697 43,600 48,600 11.5%53,600 4150 Maintenance Materials 10,134 4,766 12,000 12,000 0.0%12,000 4260 Small Tools & Equipment 97 - 100 100 0.0%100 *Total Materials & Supplies 41,641 18,586 58,700 62,300 6.1%67,300 4300 Fees, Services 190,182 272,001 218,000 222,500 2.1%266,500 4301 Auditing 4,600 4,600 4,600 4,600 0.0%4,600 4310 Telephone and Communications 1,207 1,857 1,400 2,000 42.9%2,000 4320 Utilities/Community Garden 823 1,514 1,000 1,000 0.0%1,000 4340 Printing & Publishing 2,956 2,942 2,600 2,600 0.0%2,600 4360 Subscriptions & Memberships 1,767 1,022 1,300 1,300 0.0%1,300 4370 Travel & Training 2,493 2,677 3,900 3,900 0.0%3,900 4380 Mileage - 150 300 300 0.0%300 4410 Equipment Rental 865 1,022 - 1,000 0.0%1,000 4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0%7,500 4530 Repair & Maintenance-Equip 614 614 400 600 50.0%600 *Total Contractual Services 213,008 295,900 241,000 247,300 2.6%291,300 **Total Expenditures 530,115 586,937 628,800 652,800 3.8%715,600 2019 Enterprise Funds 720 Surface Water Management Expenditures Summary (Total of 7200, 7201, 7202 and 7205) 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3328 Wetland Alteration 828 1,066 - - 0.0%- *Total Permits 828 1,066 - - 0.0%- 3520 Grants-County 30,000 - - - 0.0%- *Total Intergovernmental Rev 30,000 - - - 0.0%- 3660 Sewer Customers 665,364 693,552 665,000 700,000 5.3%725,000 3662 Utility Penalties 13,932 12,492 14,000 14,000 0.0%14,000 3806 Connection Charges 182,955 104,265 165,000 150,000 (9.1%)150,000 *Total Current Services 862,252 810,309 844,000 864,000 2.4%889,000 3801 Interest Earnings 8,009 11,577 10,000 10,000 0.0%10,000 3903 Refunds and Reimbursements 1,804 50 - - 0.0%- *Total Other Revenue 9,813 11,627 10,000 10,000 0.0%10,000 **Total Revenue 902,893 823,003 854,000 874,000 2.3%899,000 Revenue Over/(Under) Expenditures 565,957 457,223 439,900 443,700 420,300 2019 Enterprise Funds 720 Surface Water Management Revenue 7200 Administration 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 146,887 139,037 184,800 188,600 2.1%194,000 4020 Salaries & Wages-Temp 630 7,287 1,000 5,000 400.0%5,000 4030 Contributions-Retirement 37,281 28,552 28,000 29,000 3.6%29,000 4040 Contributions-Insurance 16,236 21,172 35,000 37,000 5.7%41,000 4050 Workers Compensation 1,169 986 1,000 1,000 0.0%1,000 *Total Personal Services 202,203 197,034 249,800 260,600 4.3%270,000 4120 Supplies-Equipment 1,600 123 3,000 1,600 (46.7%)1,600 4130 Supplies-Program 17,479 11,324 35,000 40,000 14.3%45,000 4150 Maintenance Materials 10,134 4,766 12,000 12,000 0.0%12,000 *Total Materials & Supplies 29,213 16,212 50,000 53,600 7.2%58,600 4300 Fees, Services 88,096 133,473 96,000 96,000 0.0%130,000 4301 Auditing 4,600 4,600 4,600 4,600 0.0%4,600 4310 Telephone and Communications 1,207 1,857 1,400 2,000 42.9%2,000 4340 Printing & Publishing - 25 100 100 0.0%100 4360 Subscriptions & Memberships 1,300 965 1,000 1,000 0.0%1,000 4370 Travel & Training 1,338 2,327 3,000 3,000 0.0%3,000 4380 Mileage - 150 300 300 0.0%300 4410 Equipment Rental 865 1,022 - 1,000 100.0%1,000 4483 Insurance-General Liability 7,500 7,500 7,500 7,500 0.0%7,500 4530 Repair & Maintenance-Equip 614 614 400 600 50.0%600 *Total Contractual Services 105,521 152,533 114,300 116,100 1.6%150,100 **Total Expenditures 336,936 365,779 414,100 430,300 3.9%478,700 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Enterprise Funds 720 Surface Water Management Expenditures 7200 Administration 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3520 Grants-County 3,258 2,162 3,500 3,000 (14.3%)3,000 *Total Intergovernmental Rev 3,258 2,162 3,500 3,000 (14.3%)3,000 3650 Sale of Recyclables 296 248 - 300 100.0%300 *Total Current Services 296 248 - 300 100.0%300 **Total Revenue 3,554 2,410 3,500 3,300 (5.7%)3,300 Revenue Over/(Under) Expenditures (40,540) (41,414) (45,200) (46,500) (48,600) 2019 Enterprise Funds 720 Surface Water Management Revenue 7201 Recycling 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 25,058 25,942 26,100 26,700 2.3%27,500 4030 Contributions-Retirement 3,370 3,458 4,000 4,000 0.0%4,000 4040 Contributions-Insurance 7,405 8,146 9,400 10,400 10.6%11,700 4050 Workers Compensation 201 163 200 200 0.0%200 *Total Personal Services 36,034 37,708 39,700 41,300 4.0%43,400 4130 Supplies-Program 1,455 1,661 1,600 1,600 0.0%1,600 4260 Small Tools & Equipment 97 - 100 100 0.0%100 *Total Materials & Supplies 1,552 1,661 1,700 1,700 0.0%1,700 4300 Fees, Services 4,592 2,588 5,500 5,000 (9.1%)5,000 4340 Printing & Publishing 1,765 1,716 1,500 1,500 0.0%1,500 4360 Subscriptions & Memberships 150 - 200 200 0.0%200 4370 Travel & Training - 150 100 100 0.0%100 *Total Contractual Services 6,507 4,454 7,300 6,800 (6.8%)6,800 **Total Expenditures 44,094 43,823 48,700 49,800 2.3%51,900 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 4300 Schedule paper shredding event for residents; continue to implement waste reduction at July 4th events 2020 2019 Enterprise Funds 720 Surface Water Management Expenditures 7201 Recycling 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3640 Community Garden Plot Rental 1,975 2,100 1,900 2,000 5.3%2,000 *Total Current Services 1,975 2,100 1,900 2,000 5.3%2,000 **Total Revenue 1,975 2,100 1,900 2,000 5.3%2,000 Revenue Over/(Under) Expenditures (99,048) (125,566) (112,600) (119,200) (131,500) 2019 Enterprise Funds 720 Surface Water Management Revenue 7202 Forestry Management 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4010 Salaries & Wages-Reg 25,058 25,942 26,000 26,700 2.7%27,500 4020 Salaries & Wages-Temp 1,110 - - - 0.0%- 4030 Contributions-Retirement 3,454 3,460 4,000 4,000 0.0%4,200 4040 Contributions-Insurance 7,405 8,145 9,400 10,400 10.6%11,700 4050 Workers Compensation 201 163 200 200 0.0%200 *Total Personal Services 37,229 37,710 39,600 41,300 4.3%43,600 4130 Supplies-Program 10,876 713 7,000 7,000 0.0%7,000 *Total Materials & Supplies 10,876 713 7,000 7,000 0.0%7,000 4300 Fees, Services 49,432 86,271 65,000 70,000 7.7%80,000 4320 Utilities/Community Garden 823 1,514 1,000 1,000 0.0%1,000 4340 Printing & Publishing 1,191 1,201 1,000 1,000 0.0%1,000 4360 Subscriptions & Memberships 317 57 100 100 0.0%100 4370 Travel & Training 1,155 200 800 800 0.0%800 *Total Contractual Services 52,918 89,243 67,900 72,900 7.4%82,900 **Total Expenditures 101,023 127,666 114,500 121,200 5.9%133,500 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 4300 In 2019 & 2020, the city will be partnering with Great River Energy Greening to implement a buckthorn removal project over 17 acres in the Chanhassen Nature Preserve 2020 2019 Enterprise Funds 720 Surface Water Management Expenditures 7202 Forestry Management 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 3533 Grants-Other (Carver County)- - - - 0.0%- 3533 Grants-Other (Riley/Purgatory)25,000 25,000 27,000 25,000 (7.4%)25,000 3533 Grants-Other (Lotus Lk Home)8,562 9,169 11,000 10,000 (9.1%)10,000 *Total Intergovernmental Rev 33,562 34,169 38,000 35,000 (7.9%)35,000 **Total Revenue 33,562 34,169 38,000 35,000 (7.9%)35,000 Revenue Over/(Under) Expenditures (14,500) (15,500) (13,500) (16,500) (16,500) 2019 Enterprise Funds 720 Surface Water Management Revenue 7205 Aquatic Species Mgmt Program 2018 to 2016 2017 2018 2019 2019 2020 Account Description Actual Actual Budget Budget % Inc/(Dec)Estimate 4300 Fees, Services 48,062 49,669 51,500 51,500 0.0%51,500 *Total Contractual Services 48,062 49,669 51,500 51,500 0.0%51,500 **Total Expenditures 48,062 49,669 51,500 51,500 0.0%51,500 SIGNIFICANT CHANGES DESCRIPTION OF CHANGE 2019 2020 2019 Enterprise Funds 720 Surface Water Management Expenditures 7205 Aquatic Species Mgmt Program CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Discussion of Downtown Vision Plan Section 5:30 P.M. ­ WORK SESSION Item No: A.3. Prepared By Kate Aanenson, Community Development Director File No: GEN­133 SUMMARY This is the review of the final draft of the of the Vision Plan.  This document is intended to be used for future planning in the downtown. At the June 11, 2018 City Council meeting, the Council directed the consultant, Bryan Harjes from HKGI, to modify the rankings to show "1" as the highest, not the lowest, and bring it back on a future City Council meeting.  The survey document has been revised to show the highest­ranking priorities.   RECOMMENDATION Staff is prepared to answer any questions.  The next steps are to place the item on an agenda for Council approval. ATTACHMENTS: City Council Work Session Minutes dated June 11, 2018 Vision Rankings Vision Plan CHANHASSEN CITY COUNCIL WORK SESSION JUNE 11,2018 Mayor Laufenburger called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilwoman Tiomhom, Councilman McDonald, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Todd Gerhardt, Chelsea Petersen, Kate Aanenson, Paul Oehme, Todd Hoffinan, Vanessa Strong, and MacKenzie Walters PUBLIC PRESENT: None. Mayor Laufenburger thanked Councilman Campion for being present and speaking at the grand opening of Fox Woods Preserve. Bryan Harjes with Hoisington-Koegler Group, Inc. reviewed highlights of the Downtown Chanhassen Vision Plan update. He discussed the existing downtown vision plan, key take aways from the stakeholder engagement meetings, results of the online questionnaire, market scan, demographic trends using Met Council projections for population, households, and employment projections, connectivity, proposed enhancements for intersection crossings, land use and sub-districts, and implementation. Afterwards he discussed the Survey Monkey rankings. KateAanensonnotedthdbd<groundinformdionisardldleontheCity'swebslte and explained how planning has been done in the past and what can be done in the future using this information. Mayor Laufenburger asked for clarification on how the results of this update should be used by the City Council. Bryan Harjes explained that this is a planning document to be used in future planning. Councilwoman Ryan asked about action items associated with items that ranked high on the survey. Todd Gerhardt explained how action items will be implemented and acted on. Councilman Campion asked that council members receive updates on how the plan is progressing. Mayor Laufenburger asked when the plan update can go from being a draft to an approved working document. Councilwoman Ryan asked for more in depth information on the study. Mayor Laufenburger expressed concern with some of the principles in the document such as some of the guiding principles, draw from the environment, and park once, shop twice. He would prefer changing the wording to say enhance pedestrian safety in the downtown. Mayor Laufenburger discussed how Highway 5 breaks up the downtown area and asked if a circulator bus has been used in the past. Todd Gerhardt discussed how the City did use a circulator bus which was not warmly received. Mayor Laufenburger asked that Bryan Harjes and staff review the Survey Monkey ranking as he had 1 as highest, not lowest and bring it back for review at a future work session. City Council Work Session - June 1 1, 2018 PERVIOUS PAVERS CODE AMENDMENT UPDATE. MacKenzie Walters provided background information on work done by staff and discussed concerns raised by the Planning Commission that they would like council members to take into consideration when approving this item. After comments and discussion about the concerns voiced by Planning Commission, although council members did appreciate the concerns raised by the Planning Commission they did not believe they were impediments to implementing the ordinance. Mayor Laufenburger asked that the amendment changes be done for 3 years and then reviewed by the City Council at that time. DISCUSS GALPIN PROPERTY DEVELOPMENT. Kate Aanenson introduced Joe Jablonski and Steve Accor with Lennar who reviewed the different architecture being proposed for a development on Galpin Boulevard. Mayor Laufenburger asked what discretion is given to home buyers for exterior finishes. Joe Jablonski continued with discussion of the potential plat layout. Councilwoman Ryan stated she was very concerned with the proposed lot sizes not fitting in with surrounding neighborhoods. Mayor Laufenburger stated he was in favor of preserving the property around Lake Ann. Kate Aanenson explained how this item will move forward through staff, Planning Commission and City Council. Mayor Laufenburger asked for clarification on lot sizes for previous projects done by Lennar. Mayor Laufenburger adjourned the work session at 7:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 2 Chanhassen Downtown Vision Plan Rankings From the same list of the list below. Responses j Average Ranking 80.00% I 4 I60.00% i s Answer Ghoices )UTREACH - ConsiOer efforts for on-going recruit of enteriainment-oriented and unique specialty tenants (i.e. brewery/distillery or other ) to locate downtown districts. Work with prospective developers to integrate restaurant or entertainment uses within proiects. INECTIONS - Enhancement oi sidewalkg ptazas, ana otnel. connections Uet*een particular developments in Downtown, to encourage wal biking from_drs!Da!!e!-!q destination. tt-tC ngRlU - Consider the creation of a City-led plan for public spaces (including plans for new public streets and enhanced streetscapes, civic plazas or gathering places) that includes conceptualplans, cost estimates, and schedules for completion, as development in the Qqwntown area oroceeOs DEScN-cor'S&rdE.sesiinDowntown,articUlatingthedeSiredmixofuses,heightand rle for buildings in Downtown. REALM - Consider the creation of a formal future street and mobility plan for Downtown, which would formally establish the future for internal roads (as well as sidewalks and promenades) that would connect the different districts within downtown. TRICTS - Colsider tne creation of a to-af incentirei in wtlich meet specific criteria tied to the Downtown Vision (in terms of enhancing the aesthetic appeal of Downtown, walkability, and otherfactors) achieve ltter scoresand therefore have a better chance of gaining approval of incentives. - Consider Design Guidelines on a sub-district basis that articulate the desired height & relationship to the street for buildings, public realm and overall design aesthetic to help guide the quality and character expected within the different sub-districts of Downtown. IONS - Enhance crosswalks and pedestrian landing areas along major streets in the Downtown (Hwy 5, 78th Street, Market Blvd. - lmplementing a "pedestrian priority phase"signalized intersections allowing a head start for people walking or bicycling the street. (already underway) - Enhanced private walkways to connect storefronts to the walkways and trails located in the public right-of-way. - Consider recruitment of developers experienced in mixed-use to explore and pursue p@ects in Downtown Chanhassen. f - OnSoinS networking with and recruitment of developers to consider poect opportunities in the Downtown Chanhassen area. interaction at regional development organizations such as Urban Land lnstitute (ULl) and at national conferences such as the you wrote in an implementation item in question 2 and wish to select it as a TOP 5 priority, please copy the text here and check the box TIONS - Maintain lower traffic speeds in the Downtown area. REALM - Encourage additional landscaping, boulevard trees, site furnishings, seasonal decor, unique paving and pedestrian scaled ent a9s!!9tj91vt!tr!q!!e D_grydqy! qlq?, TS - Consider the refinement of the identified subiistricts to determine desired locations formixed use projects in the Downtown ISIGN - Consider a reduction in parking requirements for mixed use and retail projects in Downtown. =dtcru - Co-nsiaer ttre tacititation oi;h particularly with mi*ed ,rse retail, office and resid€ntial. SIGN - Consider working with property owners across the downtown to create a "park once" environment, in which visitors could park and traverse from business to business in Downtown Chanhassen without driving, in order to minimize traflic congestion. * = lmplementation items that were rated with an average score of 4 or above 20.00o/o 20.0OYo 1 1 1 0 0 20.00o/o in one Tier 60.00%3 60.00%3 40.000/,2 * *40.000/.2 40.oo%2 20.00'/o I {. 20.00%1 20.00o/o 1 0.00% 0.00% 0.00%0 0.00%0 0.00%0 0.00%0 0.00%0 Chanhassen Downtown Vision PIan Rankings Columnl 2 3 4 Averaqe Tier I Ota tier Prior Score xsl'GifCoreioeiictrmss in zming requirements for various subdistricts within Downtown, articulating lhe desired 0.000/o 0.0001 0.0001 20.000/t 80.0001 4.e -f{f,]-gcf toruS - gnnancmant of sidewatks, plazas, and other @nnections between parlicular developments in )owntown, tro en@urege walking and biking Ircm destination lo destination. - 0.00"1 0.00'r 0.00"1 40.00./,60.0001 4.e 3 ruBLlC REALM - Ci;irsidqthilieation of a Cityled plan for public spaces (including plans for nw public streets and lnhanced streetscapes, and potential civic plaas or gathering places) that includes @nceptual plans, @st estimat6, rnd schedules for completion, as development in the Downlown ar€ Pryggq! ,0.0001 0.0ovo 0.00"1 40.0001 60.00%4.(.3. SUAO-tSTRt-CfS - Cmiderthe creation of a fomal incentives policy for Downtown, including potentially a fomal imring system in which prcjects that meet specific criteria tied to the Downtown Vision (in terms ofenhancing the ,esthetic appeal of Downtown, watkability, and other factcE) would achieve betters@res and lherefcre have a better 0.00"1 0.00%0.00%40.00"/c 60.00%4. )UTHEAa1-1-6il16gr eforts nro-+going ;;ruit of entertainrilmtorientsimo miqre speialty tenants (i.e. brilery/distillery or other restauEnts/entertainment) to locate downtown districts. Work with prcspective developeE to ntegr,ate HtMant or entertairylgnt uses within their prcjects. OeSfCN- CoreiO-6i Oesign Cuidelines on a sutrdistrict basis that articulate the dffiired height & relationship to the street forbuitdings, public realm features and overall dsign aesthetic to help guide the quality and character expected 0.00%20.ooo/.0.0001 20.0001 60.00"1 4.2 4.( 0.00%0.00"1 20.00./,60.0001 20.oovt 3 j0at iE nEArla -bo;soqiie creatimii tmtruiure street and mobility plan for Downtown, which rculd fomally >glgblilh lhe ,uturo allgnment6 for intemal rmds (as well as sid€walks and promenades) lhat wuld @nned the different 0.00.1 0.00"1 20.00y,60.0001 20.000/,4 :dNNecflor.iS - enn.mEi privatwiiways to mnnect storefrcnts to the walkways and tEils located in the public 0.00"1 20.000/0.00%60.000/o 20.000/o 3.1 furFilncx - consioer recruitmeni of develope6 experienced in mixed-use to explore and pucue prcjecb in )omtown Chanha$en. :orlrlecrrbusent-*crcwattsandpedes6; jn-r3n6ingare@ 0.009(0.00"1 40.00%40.00%20.000/a 3 3 0.00%20.o00k 20.000/"40 000/.20.ooo/o 3 m-Nf.feCiOilS - trnpterrc.nting a peoestrian priority phase" forsignalized inte6ections allowirE a head slart for )eople walkinq or bicycling acrcss the stEet. (already undeNay)0.00%0.00%1q,q_qt 40.00% 60.00"1 0.00%3.6 3 >eslctt - CmiOer ttre facititatlon of shared parling atrangements belween differcnt pmperty omeE in Downtom, )aticularly with mixed use prciects combining rctail, olfce and rcsidential.0.000/o 0.00%60.00%0.0001 3.( )UTREACH - Ongoing networking with and r@ruitment of devetopeE to @nsider prcjecl opportunities in the DMIM :hanhassen area. Ongoing interaclion at regional developmeni organiations such as Urban Land lnstitute (ULl) and at rational conferences such as the lntemational Council of Shopping CenteE (ICSC)0.00"/t 20.00.t 20.0001 60.00"1 0.0001 3 il&otSfntCTS - Cmndq trilefrrement of ttte identfied sub{isticts to detemlne d6ired locations for mixed use )rciects in the DowntoM area.0.0001 20.0001 40.00"1 40.00"1 0.00"1 3.2 3 IUB-D-i5T n ofthe sub-districts as identilled in the Downtown Vision Plan to help guide )xDectations for urban desiqn and development aeslhetics wjthin the Downtown area.20.000,1 0.0001 60.0001 20.00Yt 0.0001 _ 3.2 3. TUBLtC REAL[,t - EncouEge additional landscaping, boulevad trees, site fumishings, seasonal decor, unique paving rnd pedestrian s€led lighting to enhance the pedestrian experience.0.00.1 4q.9!Z 40.0001 20.00"1 0.00'/"2 2-: :gS-iCN lCoreiOeiworking with prcperty owne6 acrcss the downtown lo create a "par( once" envionment, in which r'isitoF @uld park in one location and tmveEe frcm businss to business in Downtown Chanhassen without driving, in 20.00"/,80.000/o 0.00o/o 0.00./"2.(3., JNS - Maintain lowertraffic speeds in the DoMtown area.40.0001 20.ooo/a 0.00%40.00%0.00.t 2. )ESIGN - Consrder a reduclion in parking 0.00./"20.000/.0.0001 2. x x x x x x x x x x x 3I 0 00o/ x x DOWNTOWN CHANHASSEN VISION UPDATE July 18, 2018 DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 20182TABLE OF CONTENTS / ACKNOWLEDGEMENTSCONTENTS PURPOSE AND HISTORY 3 PLANNING PROCESS 4 Stakeholder Engagement - Key Take Aways 4 MARKET SCAN 6 Demographic Trends 6 Retail 7 Office 7 Multi-Family Housing 7 VISION AND GUIDING PRINCIPLES 8 Foundation for a Plan 8 The Guiding Principles for Downtown 9 PHYSICAL FEATURES ANALYSIS 10 Enhancing Connectivity 10 Connectivity and Proposed Enhancements 11 DISTRICTS (LAND USE AND CHARACTER) 12 Land Use and Sub-Districts 12 IMPLEMENTATION STRATEGIES 14 Next Steps 14 ACKNOWLEDGEMENTS MAYOR -Denny Laufenburger CITY COUNCIL -Dan Campion -Jerry McDonald -Elise Ryan -Bethany Tjornhom PLANNING COMMISSION -Andrew Aller -Nancy Madsen -Michael McGonagill -Mark Randall -John Tietz - Mark Undestad - Steven Weick PARKS AND RECREATION COMMISSION -Jim Boettcher -Rick Echternacht -Cole Kelly -Meredith Petouvis -Joseph Scanlon -Grant Schaeferle - Youth Commissioner -Steve Scharfenberg -Karl Tsuchiya DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 3 PURPOSE AND HISTORYEXISTING DOWNTOWN VISION PLAN In 1993, the citizens of Chanhassen were asked to participate in a planning effort to help determine a vision for growth and development for Downtown Chanhassen. The Chanhassen Vision 2002, was the product of that planning exercise and has helped guide development and redevelopment decisions for the Downtown for over the last twenty five years. Key initiatives then included creating a compact, walkable downtown district, leveraging unique aspects such as the Chanhassen Dinner Theater to expand entertainment options, create a central park for the community and better connect the surrounding neighborhoods to downtown. This study relied on community feedback and input throughout the planning process. At that time, the community comments led to improved visibility and access from Highway 5, an enhanced pedestrian network of sidewalks and trails, noted the desire for increased evening entertainment and dining options, as well as additional housing options and improved public facilities. The outcomes led to significant investments in the downtown including the development of the library and central park, multiple new restaurants, entertainment options including the movie theater, significant commercial and office developments, a senior center and the new Carver County License Center. Fast-forward to today, the City of Chanhassen has conducted a planning process to evaluate the conditions of downtown and update the vision for downtown district. The resulting Downtown Vision Update planning effort included an analysis of downtown’s physical conditions today including the transportation and circulation network, pedestrian and bicycle connectivity, land use and smaller sub-districts, and potential change areas. A high-level scan of market conditions for downtown was also conducted to better understand the future market potential for commercial, residential and office uses. Additionally, this effort evaluated the existing vision statement and guiding principles and sought to prioritize the implementation steps for the community to address in downtown over the next 20+ years. The Downtown Vision Update is expected to provide general guidance to help direct decisions and investments in the area between now and 2040. Cover page from the Chanhassen Vision 2002 newsletter summary DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 20184PLANNING PROCESSPLANNING PROCESSThe planning process involved a range of stakeholders including property owners, community leadership and the general public through various meetings, an open house and on-line engagement. Information on the planning process was provided on the City’s website and notifications were posted on the City of Chanhassen’s Facebook page. The City also promoted the planning process and on-line questionnaire in the Chanhassen Connection quarterly publication. City staff hosted a drop-by booth at the February Festival and attended various commission meetings including the Planning Commission, Environmental Commission, Senior Commission and Parks and Recreation Commission to gather feedback. General themes from these discussions included safer pedestrian crossings in downtown, more dining and entertainment options, additional housing options and enhanced landscaping and streetscapes. The following summarize the comments from the property owner discussions, the community open house and the online questionnaire: PROPERTY OWNER DISCUSSIONS »Provide transportation options for local residents to get them Downtown during daytime hours » Focus on enhancing retail ‘experience’ by attracting entertainment and destination type retail attractions (breweries, outdoor eating and patios, etc.) »Acknowledge retail online shopping trends, focus development away from retail offerings typically satisfied online »The existing Downtown street and pedestrian network isn’t desirable and doesn’t promote high levels of pedestrian activity - Parking lots separate business front doors from sidewalks - Large blocks make walking within Downtown uninviting and less attractive - Lack of street grid makes navigation and wayfinding more difficult »Residential drives Downtown retail, more residential downtown would enhance the overall retail environment »Housing Downtown should incorporate shared amenities »Senior housing needs to be considered Downtown »Future development should include housing at sufficient density to sustain financial viability »Organize and attract more downtown events COMMUNITY OPEN HOUSE »New development (or redevelopment) should enhance the environment Downtown and provide high quality architectural features and amenities »General support for higher density development that includes both residential and commercial/retail in a vertical mixed use format »Downtown need for more ‘destination’ entertainment options, including leveraging what already exists Downtown to draw and support new options. »General desire for more housing options downtown including senior housing and housing with shared amenities »A desire to attract more locally based businesses/tenants rather than national brands/chains »Vehicle and pedestrian circulation enhancements to improve experience and safety are needed STAKEHOLDER ENGAGEMENT - KEY TAKE AWAYS DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 5 PLANNING PROCESSHoisington Koegler Group Inc. DOWNTOWN CHANHASSEN VISION PLAN UPDATE Property Owners & Tenants Meeting October 6th, 2017 Meeting with Property Owners November Community Open House ONLINE QUESTIONNAIRE »Downtown needs to develop/enhance its identity as a vibrant and attractive destination »New development should contribute the Downtown experience and enhance its identity. »Retail focus should be on attracting a diverse range of high quality ‘destination’ tenants (boutiques, speciality retailers, entertainment venues, breweries, etc.) and retailers that are less impacted by trends in online shopping »Creation of a ‘small town atmosphere’ through tenants, architecture, materials, and the pedestrian experience »Desire to enhance access and safety both for cars and pedestrians, general consensus that Downtown will be most successful if it provides an attractive pedestrian experience while also being easily accessible for automobiles. »Build on existing strengths in downtown (public spaces, anchor retailers, civic destinations, entertainment anchor, good highway access) to solidify the pieces into a cohesive and resilient destination that ‘lifts all boats’ »Provide housing options downtown for a range of ‘life stages’ DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 20186MARKET SCANMARKET SCAN A market scan was conducted as a part of the planning effort to better inform the current demographic and economic conditions in Downtown Chanhassen and the surrounding local market area. The market scan helped outline a potential build-out analysis, identifying the various marketable development components for the Downtown district of the next 20 years. The full market scan summary is available as an appendix to this report. DEMOGRAPHIC TRENDS POPULATION AND HOUSEHOLD PROJECTIONS Chanhassen’s population is projected to growth by more than 46 percent over the next 25 years and will add more than 4,700 households. Accommodating this growth creates development opportunities in downtown to provide new housing and services to support the increase in residents. An aging population and shifts in housing demand also enhance demand for a greater variety of housing options near services and amenities. POPULATION PROJECTIONS (METROPOLITAN COUNCIL) Facility Type Projected Change (2016-2040)% Change (2016-2040) Victoria 6,480 73% Chaska 10,161 38% Eden Prairie 19,237 30% Minnetonka 8,759 17% Shorewood 104 1% Chanhassen 11,652 46% HOUSEHOLD PROJECTIONS (METROPOLITAN COUNCIL) Facility Type Projected Change (2016-2040)% Change (2016-2040) Victoria 2,695 90% Chaska 4,669 49% Eden Prairie 8,444 34% Minnetonka 4,933 21% Shorewood 264 10% Chanhassen 4,733 51% EMPLOYMENT PROJECTIONS (METROPOLITAN COUNCIL) Facility Type Projected Change (2016-2040)% Change (2016-2040) Victoria 1,498 136% Chaska 4,651 36% Eden Prairie 7,038 12% Minnetonka 18,412 41% Shorewood -37 -3% Chanhassen 3,019 21% TOTAL 34,581 26% EMPLOYMENT (MET COUNCIL PROJECTIONS) Employment in Chanhassen is projected to growth by more than 61 percent over the next 25 years, adding more than 3,000 new jobs by 2040. A portion of this new employment can be captured by development in downtown, primarily in the retail and office markets. DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 7 MARKET SCANEXISTING MARKET CONDITIONS Chanhassen’s downtown is leaking portion of retail spending to other communities in almost every segment. Key retail segments where the downtown can recapture demand include: »Grocery »Health / personal care »Sporting goods »Bars, breweries, wine tasting, etc. »Restaurants / other eating places FUTURE DEVELOPMENT POTENTIAL »Potential for sit-down restaurants over 15 year period »Potential for additional health, sporting goods retailers »Potential for additional grocery and general merchandising »Possibilities for entertainment uses (bars, breweries, wine tasting, etc.) »Additional residential developments to the west along Highway 5 may have some impact on downtown’s long term potential EXISTING MARKET CONDITIONS »Relatively small quantity of existing office space »Existing building stock appeals to small companies, medical office, professional services »Downtown is likely to remain primarily a location for smaller scale, neighborhood-oriented office uses EXISTING MARKET CONDITIONS »Relatively small existing inventory of multi-family in Downtown area »Strong market across Twin Cities region with multi-family development now moving to outer suburbs »Competitive for-sale market and job growth are driving strong trend of multi-family development FUTURE DEVELOPMENT POTENTIAL »Potential for several thousand square feet of additional space Downtown »Limited potential relative to other development types »Place making strategies would enhance marketability of office development FUTURE DEVELOPMENT POTENTIAL »Potential for several multi-family projects »Marketability would be enhanced by place making strategies for Downtown »Mixed-use development is likely to have success in the local market RETAIL OFFICE MULTI-FAMILY HOUSING DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 20188VISION AND GUIDING PRINCIPLESFOUNDATIONS FOR A PLAN The community’s vision and guiding principles are rooted in the community feedback and are intended to create an evaluation mechanism for decision makers as new development projects are proposed in the downtown. The planning process evaluated the Vision and Guiding Principles from the Chanhassen Vision 2002 Plan and found there is still strong alignment. Public plaza adjacent to retail provide an attractive venue for annual events and provide outdoor seating and other amenities that support successful retail. High quality architecture, landscaping, and a strong pedestrian realm creates an attractive environment that draw in visitors and establish a downtown identity. THE VISION FOR DOWNTOWN Downtown Chanhassen is the focus for commercial exchange, cultural expression, social interaction and community education, enriching the lives of residents while presenting an appealing and recognizable image to the large and growing Upper Midwest Population it serves. It is a downtown which incorporates and maintains elements of the past, such as it’s historical and natural features, possesses a “small town” atmosphere and entertainment focus, but is planned to be adaptable to change – changes in technology, changes in service deliveries, changes in retailing and entertainment. It is a downtown designed for the future while satisfying the needs of today, one which maintains a strong sense of community focus and orientation, one which fosters convenience, one which maintains a pedestrian scale and emphasizes people movement while providing the full range of transit options. It is a downtown which encourages human interaction, one which mixes uses (retail, cultural, entertainment, housing, education and recreation) to make prudent and efficient use of space, one which meets and is adaptable to contemporary retailing standards and is financially successful. DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 9 VISION AND GUIDING PRINCIPLESTHE GUIDING PRINCIPLES FOR DOWNTOWN BUILD COMMUNITY Chanhassen’s downtown is a focus of the community’s culture. Constructing a downtown provides opportunities to build a commitment to Chanhassen “the place,” to reinforce the traditions of the community and to strengthen the ties between its citizens CREATE A CITY COMMONS A public open space for celebrating community life should be a highlight of the downtown, creating a center of activity and a focus for the downtown. CONNECT TO THE NEIGHBORHOODS Surrounding downtown neighborhoods should be linked, strengthening the relationship between the downtown and the community it serves DEFINE THE PEDESTRIAN NETWORK Some areas within the downtown should be dedicated solely to pedestrian use. They should be clearly defined, save and provide convenient access to a variety of destinations. Larger outdoor rooms should be linked to the pedestrian network, allowing for planned community gatherings, informal activities or quiet retreat from the more active uses of the downtown. MARK THE DOWNTOWN The downtown’s entry points and edges should be defined, making them distinct and identifiable. The distinguishing features of the larger Chanhassen landscape should be reflected throughout the downtown. MIX USES IN NEW DEVELOPMENT Uses within the downtown should be mixed, encouraging people to visit at different times and for a variety of purposes. ELEVATE THE PEDESTRIAN REALM Users of the downtown should be able to walk conveniently and comfortably between destinations safely, thereby enlivening the public space and reducing automobile traffic. ANTICIPATE THE FUTURE The downtown should keep pace with technological change and readily adapt to the opportunities of the future. DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 201810PHYSICAL FEATURES ANALYSISDowntown Chanhassen’s existing circulation network (seen in the figure to the right) highlights the existing vehicular, bike, and pedestrian circulation network into downtown. Additionally, this graphic articulates targeted enhancements to downtown’s connectivity. Enhanced options for walking and biking downtown helping to: » Alleviate traffic congestion and demand for parking, by reducing trips within the Downtown area; through a park once approach. »Make Downtown a more desirable destination for retailers by making it more comfortable to walk from one part of Downtown to the next » Enhance the vitality of the street by activating it with pedestrians »Improve access to Downtown businesses and resources for nearby residents Continuing to enhance and strengthen these connections is an important component in maintaining the vitality and desirability of Downtown as a retail and housing destination long-term. During the community engagement process the following elements (listed below) were identified as key priorities for improving the overall connectivity of Downtown: »Improved pedestrian crossings at roadways, making them safer and more comfortable for pedestrians and cyclists »Link businesses to the bicycle and pedestrian network, allowing users to walk from one destination to another safely and conveniently »Increase pedestrian lighting to enhance safety and provide a more attractive atmosphere »Strengthen the connections to surrounding neighborhoods »Provide a more attractive streetscape and public realm enhanced through landscaping, tree planting, signage, lighting, streetscape furnishings, and other amenities »Improve navigation by providing wayfinding and directional signage for visitors at key decision points and intersections »Improved Highway 5 crossing to link the uses to the south. Options could include: -Potential underpass -Signals timings -Expanded pedestrian landings -Enhanced night time lighting for safety ENHANCING CONNECTIVITY Enhanced lighting, landscaping, paving, and pedestrian crossings can all contribute to a more attractive safer downtown environment Pedestrian and bicycle amenities contribute to identity and attractiveness, reinforcing the sense of a place and helping to establish an identity Enhanced pedestrian crossings make pedestrian experience safer and more attractive for all Downtown users DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 11 PHYSICAL FEATURES ANALYSISCONNECTIVITY AND PROPOSED ENHANCEMENTS ENHANCED STREETSCAPE / PUBLIC REALM EXISTING HIGHWAY 5 OVERPASS IMPROVED PEDESTRIAN CROSSING OF HIGHWAY 5 POTENTIAL LONG-TERM CROSSING UNDER HIGHWAY 5 ENHANCE CONNECTIONS FROM STREETS TO LOCAL BUSINESSES ENHANCED PEDESTRIAN INTERSECTION CROSSINGS DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 201812DISTRICTS (LAND USE AND CHARACTER)The land use and sub-districts diagram (on the next page) identifies through physical analysis, market analysis, and community feedback where the most appropriate locations for future land uses. It also identifies which areas have the potential to support housing in Downtown. This diagram paired with the opportunity sites map should be used as a framework to guide development into areas where it best fits with the overall vision for Downtown. Downtown can be divided into a series of sub-districts. The west portion is largely characterized be existing anchor retailers (Target / Byerlys) with opportunities for traditional commercial out lots development. Development in this area should have architecture features and amenities that signal arrival into the downtown area and help establish the architectural character of downtown as a whole. The area between the railroad and Highway 5 will likely remain oriented towards the highway commercial uses, capitalizing on good access and views. Development in this areas should focus on providing a mix of retail, restaurants, and services. The north and east areas are likely to remain unchanged, offering important services and attractions that contribute to the character of downtown and drawing a significant number of visitors. These areas, like the anchor retail sites are foundational pieces upon which new development in Downtown should build. At the core of Downtown is a mixed use district which may include entertainment, fine dinning, boutique retailers, public plazas, and housing. Long term this area will be the central focus of activity for downtown and should draw from adjacent uses like the Chanhassen Dinner Theater, City Center, Library, and City Hall. This sub-district can be a substantial attraction for downtown and provide visitors the opportunity to conduct all of their activities on a well connected and attractive pedestrian network. This core area of Downtown is the most appropriate district for increased housing density and could provide a range of housing options. LAND USE AND SUB-DISTRICTS Mixed Use (Ground floor retail with upper floor residential) should have attractive architecture, enhance the street edge, and be the appropriate scale for downtown Preferred character for new office /medical services development focuses on attracting small tenants which provide local services New retail development should add to the sense of place and downtown identity and attract a range of retail and dining options DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 13 DISTRICTS (LAND USE AND CHARACTER)LAND USE AND SUB-DISTRICTS DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 201814 NEXT STEPS The following represents a list of targeted initiatives for Downtown Chanhassen over the next five years and beyond. The initiatives highlighted in green have been identified by the city council as higher priorities. The city council , boards and commissions and city staff should focus on these high priority initiatives as first steps in Downtown’s evolution. IMPLEMENTATION - CONNECTIONS »Enhance crosswalks and pedestrian landing areas along major streets in the Downtown (Hwy 5, 78th Street, Market Blvd. Great Plains Blvd, etc.). »Implementing a “pedestrian priority phase” for signalized intersections allowing a head start for people walking or bicycling across the street. (Already underway) »Enhancement of sidewalks, plazas, and other connections between particular developments in Downtown, to encourage walking and biking from destination to destination. »Enhanced private walkways to connect storefronts to the walkways and trails located in the public right-of-way. »Maintain lower traffic speeds in the Downtown area. IMPLEMENTATION - PUBLIC REALM »Consider the creation of a City-led plan for public spaces (including plans for new public streets and enhanced streetscapes, and potential civic plazas or gathering places) that includes conceptual plans, cost estimates, and schedules for completion, as development in the Downtown area proceeds. »Consider the creation of a formal future street and mobility plan for Downtown, which would formally establish the future alignments for internal roads (as well as sidewalks and promenades) that would connect the different districts within downtown. »Encourage additional landscaping, boulevard trees, site furnishings, seasonal decor, unique paving and pedestrian scaled lighting to enhance the pedestrian experience. IMPLEMENTATION - SUB-DISTRICTS »Further articulation of the sub-districts as identified in the Downtown Vision Plan to help guide expectations for urban design and development aesthetics within the Downtown area. »Consider the refinement of the identified sub-districts to determine desired locations for mixed use projects in the Downtown area. »Consider the creation of a formal incentives policy for Downtown, including potentially a formal scoring system in which projects that meet specific criteria tied to the Downtown Vision (in terms of enhancing the aesthetic appeal of Downtown, walkability, and other factors) would achieve better scores and therefore have a better chance of gaining approval of incentivesIMPLEMENTATION STRATEGIES DOWNTOWN CHANHASSEN - VISION UPDATE JULY 18, 2018 15 IMPLEMENTATION - DESIGN »Consider Design Guidelines on a sub-district basis that articulate the desired height & relationship to the street for buildings, public realm features and overall design aesthetic to help guide the quality and character expected within the different sub-districts of Downtown. »Consider changes in zoning requirements for various sub-districts within Downtown, articulating the desired mix of uses, height and scale for buildings in Downtown. »Consider a reduction in parking requirements for mixed use and retail projects in Downtown. »Consider the facilitation of shared parking arrangements between different property owners in Downtown, particularly with mixed use projects combining retail, office and residential. »Consider working with property owners in targeted downtown residential areas to create a “park once” environment, in which visitors could park in one location and traverse from business to business in Downtown Chanhassen without driving, in order to minimize traffic congestion IMPLEMENTATION - OUTREACH »Consider efforts for on-going recruit of entertainment-oriented and unique speciality tenants (i.e. Brewery/distillery or other restaurants/ entertainment) to locate downtown districts -Work with prospective developers to integrate restaurant or entertainment uses within their projects. »Consider recruitment of developers experienced in mixed-use to explore and pursue projects in Downtown Chanhassen. »Ongoing networking with and recruitment of developers to consider project opportunities in the Downtown Chanhassen area -Ongoing interaction at regional development organizations such as Urban Land Institute (ULI) and at national conferences such as the International Council of Shopping Centers.IMPLEMENTATION STRATEGIES CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Approval of City Council Minutes dated September 24, 2018 Section CONSENT AGENDA Item No: D.1. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council approves the minutes dated September 24, 2018.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: City Council Summary Minutes dated September 24, 2018 City Council Verbatim Minutes dated September 24, 2018 City Council Work Session Minutes dated September 24, 2018 CHANHASSEN CITY COUNCIL REGULAR MEETING SUMMARY MINUTES SEPTEMBER 24, 2018 Mayor Laufenburger called the meeting to order at 7:10 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilwoman Tjornhom, Councilman McDonald, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Paul Oehme, Kate Aanenson, Greg Sticha, and Roger Knutson PUBLIC PRESENT: Cheryl Ayotte 6213 Cascade Pass Kelly Newell 961 Western Drive Barb Nevin 6361 Minnewashta Woods Drive Ben Jeffrey 6361 Minnewashta Woods Drive Jay Richardson, RSP Architects 1220 Marshall Street N.E., Minneapolis 55413 Kathy Czech 1313 454th Avenue North, Minneapolis Janine Hanson 8561 Osprey Lane Mack Titus 2747 Century Trail PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Ryan seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated September 10, 2018 2. Receive Park and Recreation Commission Minutes dated August 28, 2018 3. Receive Planning Commission Minutes dated September 4, 2018 4. Approve Consultant Contract for Reconditioning the Water Tower at 2999 Water Tower Place 5. Key Financial Strategy: Economic Development-Approve Economic Development Guidelines City Council Summary – September 24, 2018 2 6. Approve Temporary On-Sale Liquor License Request: St. Hubert Catholic Community; St. Paul Street Evangelization Midwest Gala on October 13, 2018 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Barbara Nevin, Chair of the Senior Commission, discussed activities the Senior Commission is involved with such as asking the City for assistance with the pedestrian crossing of Highway 5, installing curbs with traction ramps, supporting intergenerational opportunities, bingo at the 4th of July celebration, working with Mary Blazanin on programming at the Senior Center, their participation in Triad, funding received from Carver County for various things, and senior parking signs at local businesses. Dorina Tipton discussed the Act on Alzheimer’s program. Kathy Czech, 1313 44th Avenue North, Minneapolis discussed her involvement with Safety Triage and Mental Health Providers and the police embedded mental health co-responder program. FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Assistant Chief John Murphy presented the monthly statistics for August regarding staffing, calls for service, training, transfer of Ladder 11 to the Pine City Fire Department, and the Fire Department Open House being held on September 24th. Lt. Eric Kittelson presented the statistics for August’s monthly calls for service, updates on training, community relations, preparations for the Chanhassen High School Homecoming Parade on Friday, October 5th, deputies assisting with the Fire Department Open House, Deputy Mike Hanson returning to duty after an extended absence, and reported that crime is down 5 percent in the city. He also discussed the partnership that exists between Carver County Sheriff’s Office and the Carver County Mental Health Mobile Response and Crisis Unit. PUBLIC HEARING: APPROVE VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 765 AND 775 CROSSROADS COURT. Paul Oehme presented the staff report on this item. Councilman Campion asked for clarification on the lots associated with this vacation request. Mayor Laufenburger opened the public hearing. No one spoke and the public hearing was closed. Resolution #2018-43: Councilwoman Ryan moved, Councilman Campion seconded that the City Council adopts a resolution approving the vacation of a portion of public drainage and utility easements on Lots 15 and 16, Block 1, Arbor Glen. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL AND CERTIFICATION OF MAXIMUM PROPOSED PRELIMINARY LEVY TO COUNTY AUDITOR. City Council Summary – September 24, 2018 3 Greg Sticha presented the staff report on this item. Councilwoman Ryan asked for clarification on the process moving forward. Resolution #2018-44: Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen City Council approves the Preliminary Levy of $11,019,868 and Establishing the Truth in Taxation Hearing Date for 2018 as December 3, 2018 for Taxes Collectible in 2019. All voted in favor and the motion carried unanimously with a vote of 5 to 0. ORDINANCE 635: AMENDMENT TO CHANHASSEN RETAIL CENTER PUD TO ALLOW ADDITIONAL SIGNAGE FOR TARGET. Kate Aanenson presented the staff report and Planning Commission update on this item. Councilman McDonald asked for clarification of the comments made by Mr. Clausen at the Planning Commission meeting regarding signage. Representing the applicant Target, Leila Bunge with Kimley-Horn and Associates and Jay Richardson with RSP Architects explained the reasons for the additional signage request. After comments from council members the following motions were made. Councilman McDonald moved that the Chanhassen City Council approves the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. There was no second and that motion failed for lack of a second. Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City Council denies the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. All voted in favor, except Councilman McDonald who opposed and the motion carried with a vote of 4 to 1. APPROVE AGREEMENT WITH THE RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR THE BLUFF CREEK SOUTHWEST BRANCH STABILIZATION AND RESTORATION PROJECT. Paul Oehme presented the staff report on this item. Councilwoman Ryan asked for clarification of the City’s responsibility for the routine post construction maintenance for the final maintenance plan, the possible impact to surrounding private properties, and if Carver County was asked to participate with funding for this project. Councilman Campion asked about drainage patterns. Mayor Laufenburger clarified that the Riley-Purgatory-Bluff Creek Watershed District was the lead on this project and the City’s involvement. Councilwoman Ryan moved, Councilman Campion seconded that the City Council approves an agreement with the Riley-Purgatory-Bluff Creek Watershed District for the City Council Summary – September 24, 2018 4 Bluff Creek Southwest Branch Stabilization and Restoration Project. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Councilman Campion recognized and congratulated Councilmember Elise Ryan for receiving the Becky L. Sisley Award for Outstanding Leadership in Community Service which is the highest award given to a former female athlete from the University of Oregon. ADMINISTRATIVE PRESENTATIONS. None. CORRESPONDENCE DISCUSSION. Mayor Laufenburger noted the thank you letter from Pine City regarding the purchase of Ladder Truck 11 from the City of Chanhassen. Councilman Campion moved, Councilwoman Ryan seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:55 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL REGULAR MEETING SEPTEMBER 24, 2018 Mayor Laufenburger called the meeting to order at 7:10 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilwoman Tjornhom, Councilman McDonald, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Paul Oehme, Kate Aanenson, Greg Sticha, and Roger Knutson PUBLIC PRESENT: Cheryl Ayotte 6213 Cascade Pass Kelly Newell 961 Western Drive Barb Nevin 6361 Minnewashta Woods Drive Ben Jeffrey 6361 Minnewashta Woods Drive Jay Richardson, RSP Architects 1220 Marshall Street N.E., Minneapolis 55413 Kathy Czech 1313 454th Avenue North, Minneapolis Janine Hanson 8561 Osprey Lane Mack Titus 2747 Century Trail Mayor Laufenburger: Thank you and welcome and good evening to those of you that are present in the council chambers. We have about 20, 15 or 20 people here and also those of you that may be watching on Mediacom cable channel at home or on the world wide web. We’re happy to have you join us for our council meeting this evening. Our first action tonight is agenda. Council members are there any modifications to the printed agenda that you see in front of you? There being one we will proceed with the agenda as it is printed. PUBLIC ANNOUNCEMENTS: None. CONSENT AGENDA: Councilman McDonald moved, Councilwoman Ryan seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: 1. Approve City Council Minutes dated September 10, 2018 2. Receive Park and Recreation Commission Minutes dated August 28, 2018 3. Receive Planning Commission Minutes dated September 4, 2018 Chanhassen City Council – September 24, 2018 2 4. Approve Consultant Contract for Reconditioning the Water Tower at 2999 Water Tower Place 5. Key Financial Strategy: Economic Development-Approve Economic Development Guidelines 6. Approve Temporary On-Sale Liquor License Request: St. Hubert Catholic Community; St. Paul Street Evangelization Midwest Gala on October 13, 2018 All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. Mayor Laufenburger: At this time anyone wishing to address the council on a matter that is not on the agenda for this evening would you please step to the podium stating your name and your address for the record. And I understand we have one scheduled visitor presentation. This is a Senior Commission update. Chair Nevin is this your, you’re welcome to step up to the podium if you’d like. Anybody joining you. Just state your name and address if you would. Barbara Nevin: We’ll have Dorina speak after I do so. Mayor Laufenburger: Okay, alright. Your name and address. Barbara Nevin: Barbara Nevin, 6361 Minnewashta Woods Drive, 55331 Chanhassen. Mayor Laufenburger: Alrighty. Barbara Nevin: Well thank you so much Mr. Mayor and City Council for allowing us to give you an update on the Senior Commission. My name is Barbara Nevin. I’m the Chair and Dorina Tipton is our Vice Chair and tonight I have Mack Titus here, Jerry Cerchia and Sherry Ayotte. Yes I’m sorry with us so we have a good representation tonight. Mayor Laufenburger: All members of the Senior Commission is that correct? Barbara Nevin: Yeah there’s Carol Buesgens is not here tonight and also Jackie Engel is not here either. Mayor Laufenburger: Okay. Barbara Nevin: Well we thought this would be a good chance to update all of you on the things that the Senior Commission has been involved in. November’s going to be National Alzheimer’s Month and Dorina would like to give an update on the activities on that as well because we are an Alzheimer’s Ready City so I’ll speak to some of the other things that we’ve done. Be happy Chanhassen City Council – September 24, 2018 3 to take any questions and then Dorina will speak about what’s been going on with the Alzheimer readiness of our city. First of all I’d like to thank the City Council and the Mayor. We’ve had a number of successes and you are the group that approve our goals and we hope that we’ve been fulfilling them as you’ve asked and I’d like to report on some of the successes that we’ve had. I’ll start with one that happened about 5 years ago. Some of you may remember that Naomi who was one of our members when we were reciting our goals came in and had stated that she had a lot of trouble crossing Highway 5. It’s hard for elderly people to get across the lights quickly and I was kind of amazed because immediately the City Council and the Mayor stepped in and said well what can we do about this? It’s scary and also women with strollers have those same issues of getting across there so what happened was the City Council and the Mayor gave direction to the engineering department to work with MnDOT to extend the times for the light crossings on Highway 5 and I’d say within a few weeks after meeting with you this was effectuated and it benefited seniors and citizens with strollers and that was really one of my first you know experiences of actually coming forth and asking for something and getting almost an immediately result with that so I really think that that was something great that happened for the residents of the city. We’d also like to thank the park department for replacing curbs with traction ramps to help make walking in town friendlier for senior and again those with strollers so those are two very positive things that we’ve supported and that we have seen happen. Also as a group we’ve had a chance at least to review some of the plans for the senior housing and we’ve offered our comments on them. One of them that I recall is that we like to see the senior housing if possible have some sort of partnership with intergenerational activities between seniors and children. That’s always been one of our goals and we made a suggestion about that. It was carried over to the developers I believe who can either incorporate our ideas or not, but as of now Mission Hills will have a daycare as a component of their senior housing and we’ve very excited about that because I think the partnership between seniors and children is always a good one and both learn from the other and we’ve been very proud of our intergenerational goals. We believe grandparents do carry their skills to children. We’ve also supported things, actually in the senior center of grandparents teaching teenagers how to do wood carving. I don’t know if any of you have ever seen the wood carving there but it is incredible and the younger people have learned from the seniors there so it’s really been a good thing. Also two of us at least that are on the Rotary, Sherry Ayotte and myself. Sherry’s done it longer than me but this year I will also be a mentor through Strive to high school students that are in need of a little extra help and I think probably most of you have heard about this program but it’s wildly successful. It’s helped a lot of kids to graduate and to get jobs afterwards and this is again something that the Senior Commission supports as an intergenerational activity. And also Dorina here, she goes to Goddard School usually, I think it is weekly and she, two days a week, and she reads to the children there and she’s actually gotten applause when she’s read there and I think that the teachers are so glad actually to have her come there. It was also something my late husband also participated in but it’s really heartwarming and if any of you want to do it you know just let Dorina know. She’ll get you in there to read. Also with the help of the City’s park department we sponsor city wide bingo on the 4th and many of you have stopped by to see this activity. It’s become widely popular. We as a group will request prizes from the businesses in the city. We’re not ashamed to call anybody really and the prizes are given out very freely and dozens of Chanhassen City Council – September 24, 2018 4 businesses have donated and participants of bingo then they’ll donate it to a worthy charity that we try to come up with every year. This year we supported Project Delta which trains rescue dogs which we think is really cool to assist disabled veterans suffering from post traumatic stress and we designed our donation to a senior veteran this year actually and we raised $1,500 which was an incredible amount and I do want to say that Jerry Cerchia who is a veteran himself actually saw fit to donate $500 on his own to this so to help us get to that point but I think that that was a really great activity that we did and the park department of course helps us with this and helps us set up and gets the chairs in place and gets our bingo cards and so forth so it’s something we’ll continue to do. And I’d also like to call out, do a shout out for Carol Buesgens who is our senior bingo caller which actually is a very thankless task because she’s sitting in an audience of very, I don’t know what the word is, vicious bingo players and if she makes one mistake they’ll call her on it. This is supposed to be 4 corners. Why are you, you know calling N’s on there. Mayor Laufenburger: How does she respond to that by the way? Barbara Nevin: Oh okay. You know she doesn’t want to take them on. But you know she likes doing it and we’re glad that she’ll do it so anyway we hope to continue that and we’ve been very happy you’re behind us on this. The only thing that I would say is, I think this year we actually ran out of chairs and bingo cards so you know we’ll throw that out there. Mayor Laufenburger: So you need more bingo cards and more chairs? Barbara Nevin: Yes. Yes. Mayor Laufenburger: Sounds like a Mr. Hoffman request sounds like since he’s not here. Barbara Nevin: Exactly, yep. We have like people clamoring to pay and walking away disgruntled so anyway that’s another thing we’d like to thank you for your support of that as well. Ah let’s see. We also, we’ll volunteer on Memorial Day. We go over to the Legion and we raise money. It’s usually for the Carver County Diversion Court. We raised like $400 last year and I don’t know if any of you have had a chance to visit the Diversion Court at all but they have done such good for the veterans in Carver County. I’ve been to some of the court hearings there and I’ve seen that some will actually graduate from this program. They will have jobs. They’ll have housing. The court is just a worthy place for them to get help and we actually one of our members, Jerry Cerchia who’s a veteran again is a mentor to veterans in that program so we’re very happy to have his involvement as well and Sherry was involved in that as well from the ground up so that’s another worthy cause that we have supported. We work with Mary Blazanin, the Senior Center Coordinator as far as programming ideas and we’re going to be writing a column for the Chanhassen Villager on senior issues. If anyone has any ideas about it please let us know. We’ll you know take any reasonable idea and maybe do an article on it. Jerry’s actually going to be writing that as well. I guess he’s a pretty good writer and we’re looking to name our column so if anyone has ideas for that please let us know as well. We Chanhassen City Council – September 24, 2018 5 volunteer in many civic activities such as the Rotary. Cheryl and myself belong to the Rotary and through our involvement we actually managed to obtain a $1,000 donation for WeCab and that provides affordable transportation for seniors. Jackie Engel from our group is on the board of it and we’re glad that we’ve been able to help you know raise some money for that as well. Another thing that we’ve always been interested in is park benches for seniors in our parkways. I know I like to walk but I’m not as fast or probably as strong as I used to be and it helps to have these benches and I appreciate the fact that we were invited as commissioners to be involved in the park planning and that was one of our suggestions. I think Sherry participated in that to get more benches and that’s happening so we are you know very happy. Again we thank the City for helping us with that as well. It makes a big difference for seniors. We also participate in Triad. Do you all know what Triad is or? Mayor Laufenburger: Take a moment to explain. Barbara Nevin: Sure. So Triad is, we have one of the deputy sheriff’s, I believe it’s Deputy Williams Jerry that’s working. Jerry Cerchia: Lieutenant Williams. Barbara Nevin: Lieutenant Williams and they have representatives from all the senior commissions throughout Carver County, at least the ones that have it and they address safety issues for seniors. So Jerry will come back from these meetings and give us good updates on different things to know about so we’re active in that. And also a new thing this year is we have county wide commission meetings. Two of our members, Jerry and Sherry are both on it and this year is Safety for Seniors so that, there will be certain things happening and dates will be announced is my understanding of that but we’re active in that as well. We have put in a request for $3,000 for memory testing to Carver County and it was granted and received. We put in a request for $3,000 for a new refrigerator for the Senior Center kitchen for Carver County. Carver County CAP actually. That was received and granted as well. In the past we’ve advocated to get that drop box in City Hall to deposit medications that were unused. I think that was very important. I think we led the way with that and we worked with Carver County on that. And last but not least, the last thing I’ll mention is Curt Robinson who pre-dated me a few years on the Senior Commission had the idea that there should be senior parking signs. You’ve probably seen those around the city like at Lakewinds or banks or things like that and Jerry started, or Curt stated that actually and when I joined the commission initially I assisted him in calling businesses to get the signs placed so that’s something in place basically because of our activities too. I don’t think I’ve gotten anything as far as this goes. Did I cover everything? Okay so I’m going to invite my Vice Chair Dorina Tipton to come up and she will go over the Act on Alzheimer’s with you and all the things that are going on with the City but again I want to thank every one of you for supporting us and our activities and we couldn’t do these things without you so thank you so much for your support. Mayor Laufenburger: Thank you Barbara. Chanhassen City Council – September 24, 2018 6 Barbara Nevin: And all the city staff as well. Mayor Laufenburger: Thank you Barbara. Dorina. Dorina Tipton: Hello everyone. I’m Dorina Tipton. I live at 1291 Bluff Creek Drive. I have been living there for 22 years. I too would like to thank all of you for our support. I’d like to say how fortunate we are to be living in Chanhassen where a senior commission has existed for many years and has in fact been able to accomplish quite a bit. Each time I appear before the City Council I provide a mini summary of our Alzheimer’s accomplishments and as you know our major goal since it was begun in 2015 has been to bring Alzheimer's awareness to the community through a variety of training. Awareness sessions. Seminars. Lunch and Learns and to also put together various resources that people can use as well. Although we are satisfied with our accomplishments it has been difficult to quantify the progress we are making since very few people in the general public proactively seek information until Alzheimer's support is actually needed. Until a family member or loved one is diagnosed. Until now. It is incredible heartening to read how successfully our police officers are utilizing the training they have undertaken and the care patients and respect they provide to people who may experience disorientation or who get lost. I believe the Chanhassen police are the only ones in Carver County who take this training and I’m not even sure that it’s wider. On a wider basis so we thank you very much. It is also heartwarming to mention that we continue to partner with Bluff Creek Elementary where last year we participated with 4th and 5th graders in an Alzheimer's art project and this year we similarly participated in an Autism Speaks project so we’re involved. Most excitedly though we want to advise that Ridgeview Medical Center has become extremely proactive in relation to Alzheimer's and some of the other dementias by providing meaning neurological tests to people over 65 or earlier if memory loss is starting to appear. Folders with a lot of targeted information is now being provided to families and additional testing is recommended to ensure appropriate guidance and care is in place not only for the diagnosed person but for close family as well. So that they can make decisions and know exactly what to do and what to expect. It will not be long before other medical providers catch up to Ridgeview and the medical professional will be front and center in driving Alzheimer's awareness and this has been our project wish all along. That the medical providers are front and center and that we can follow up with some of their needs by understanding what they do and then we know what exactly to do. So our Act on Alzheimer's team will continue to focus on community, on the community becoming dementia friendly and we hope to work more closely with these medical centers as I said. One of the things that we’re evaluating is a memory café and hopefully this will be one of our goals and focuses for 2018. Do any of you know what a memory café is? Mayor Laufenburger: I can’t recall. Dorina Tipton: Okay. Very briefly it is a designated place where somebody who has memory issues and their caretaker can go and participate in activities so people who have memory loss can participate with each other and caretakers can participate to each other. There’s usually Chanhassen City Council – September 24, 2018 7 somebody who creates a program and it usually lasts anywhere from an hour or to 2 hours maximum but this can occur weekly or monthly as decided and people will have an opportunity to interact and interface and hopefully gain something from it. Lastly I would be remiss if I didn’t mention our wonderful Chanhassen Library. We partner with them extremely well. They created 23 memory kits for families and caregivers to share with people who are experiencing memory loss. I have a table every second Wednesday at the library where I welcome people to ask questions that they may have. These kits are invaluable for people that would like to have activities with somebody who’s experiencing memory loss. They contain books. Music CD’s. And the activities spark conversations and positive engagement between memory loss patients and the caregiver. The library also purchased 30 new books related to Alzheimer's and it helps diffuse the stigma about Alzheimer's by more and more people about what it means. Practical guidance on what to do is also provided in this literature. So that’s all I have. Thank you again very much for all your support throughout the years. I appreciate it. The team appreciates it and we always enjoy coming here and telling you what we’ve done. Mayor Laufenburger: Alright, thank you Dorina and Barbara. Council members any questions or comments you’d like to make to either of those? I would just like to say to both of you thank you for your leadership and to those members of the Senior Commission that are with us tonight, it’s clear to me that each of you are committed to more than just being on this commission. You’re demonstrating this through your engagement with the commission activities but also other things as well and I’m just, the community of Chanhassen is served well by your passion and by your actions and for that we thank you very, very much. I did have one question regarding the memory café. Is that a program that you think would be implemented through Mary Blazanin down here in the senior center? Is that, or would that be at a coffee shop somewhere? Dorina Tipton: We don’t know yet. Mayor Laufenburger: Okay. Dorina Tipton: We are talking about various venues. We’re talking about what the program should look like. Where it should be. How frequently it would take place so all of that is part of the evaluation and I’m sure you’ll hear more about it when we put goals forward in April. Mayor Laufenburger: Good. Just one last comment. I think Dorina what you talked about was really important is that though Alzheimer's is thought of differently today than it was 20 years ago, there still is, as using your word a stigma associated with memory loss and the people who are experiencing loss don’t like to talk about it. They may not feel like they’re getting that. I know that caregivers often have a hard time dealing with that and that’s a lot of education so I applaud you and also our participation with Carver County and the Act on Alzheimer's activities so, and I know that the police force is involved with that so thank you very much Dorina and thank you Barbara. Thank you to all the senior commission members. Chanhassen City Council – September 24, 2018 8 Dorina Tipton: Thank you. Mayor Laufenburger: Thanks. Is there anybody else who would like to address the council at this time? Please, just state your name and address. Kathy Czech: Hello, my name Kathy Czech. I am, live at 1313 44th Avenue North in Minneapolis. Mayor Laufenburger: Could you just spell your name please. Kathy Czech: C-z-e-c-h. Like the first Ivan Czech Republic. Mayor Laufenburger: And you pronounce it Czech. Kathy Czech: Yes sir. Mayor Laufenburger: Alright, and it’s Kathy? Kathy Czech: Yes. Mayor Laufenburger: Nice to have you with us. Kathy Czech: Yes, thank you for allowing me to speak with you. I am here to speak with you about the police embedded mental health corresponder programs. With these programs a mental health provider goes directly with the police officer. Sheriff’s department in this city’s case to the scene of a mental health crisis. Now I understand this is not a body that would be making a decision on this. I come to inform you that this is a possibility. That this is active. That this works and that it is a best practices. Best practices protocol. A mental health provider would be in the same car with the officer. They leave the sheriff’s department at the same time, in the same car. No lights. No sirens. Casual uniforms. Are there any questions at this point? Or should we wait? Mayor Laufenburger: Why don’t you complete your presentation. Kathy Czech: Okay. Mayor Laufenburger: If we have any questions we’ll try to get to them at the end. Kathy Czech: Okay, great, great, great. Okay. In Seattle they had full CIT training. Crisis Intervention Training. The Department of Justice had come in and said you need to clean this up. You need to do something about this. There is a problem because those folks with mental health are not getting proper respect from law enforcement. So what Seattle did was they had all of the officers crisis intervention trained and they did that for a while thinking things had Chanhassen City Council – September 24, 2018 9 changed. However what happened was the effect of the crisis intervention training was diluted because everybody could go to a mental health crisis call. It could be the officer who had an interest in this because he had family or friends with a mental illness. And it could be the officer who really kind of took the course but just didn’t have a feel for that particular aspect special role in policing. So with the CIT training, although that is wonderful and commendable a specialized team like a co-responder team is much more effective. It’s my understanding that the mobile crisis units are called and I’m not sure what happens in Carver County but often that is less than a 5 percent rate where a mental health provider is called into the law enforcement situation. One of the logical things is police officers are being asked to do so many things. So many things and this is just another one of those things. This is a health care situation. Not a law enforcement situation and it’s our view that these individuals deserve a health care response. I think this is the only illness where law enforcement is the gate keeper to getting the care. I mean no disrespect. It sounds like Carver County is doing a wonderful job. This is a step after the CIT. This enables the individual to get the care right there, right now. One of the things that I say is police have a 40 hour training with the crisis intervention. Not the 4 to 6 years training plus experience that the mental health providers have. Also we’re asking a law enforcement individual to distinguish between scitzopheria, borderline personality, autism, Louis body dementia, Alzheimer's, stroke, depression, mental retardation/developmental disability is the more popular term now. Bipolar conditions, diabetic reactions, both low and high blood sugar, stroke, minimal brain damage. Did I say autism? But you get the idea and I don’t think the 40 hours is enough to go into that sort of ability to figure out what’s going on. It’s my understanding that these are not the favorite calls of officers. That it’s very confusing as far as what exactly is going on. The training isn’t there with the 40 hours to know what to do. The mobile mental health crisis providers, they are trained to do this. They have a protocol for assessing and providing appropriate treatment. On the other end of this the individuals are treated for their health condition. The jails are less full. The hospitals are less full and there is follow up with this so the individual actually gets care. In one instance a woman cost $1 million dollars of services. Of government services because she just kept cycling through with the police and then it was the ER or maybe it was a hospital or maybe it was a jail, a million dollars in one year. This is a lot of money. This is a lot of human tragedy. So I will take questions. Mayor Laufenburger: Alright thank you Ms. Czech. Any questions or comments from council? Councilwoman Ryan: Could you repeat the name of the group you’re with please? Mary Czech: Safety Triage and Mental Health Providers. Councilwoman Ryan: Thank you. Mary Czech: We do have a Facebook. The Facebook page has many videos. It shows how many cities are adopting this model and also some cities of this size will work cooperatively together. Johnson County Kansas. San Diego County. Harris County in Texas so that would be Chanhassen City Council – September 24, 2018 10 something that you wouldn’t be deciding on but your input could help to bring a health care solution. Councilwoman Ryan: Is this what the St. Paul Police Department is doing? Mary Czech: Yes it is. Councilwoman Ryan: Thank you. Mayor Laufenburger: Any other questions or comments? Ms. Czech, who provides the certification of the training of your mobile mental health crisis providers? Mary Czech: They would come, Mayor they would come from the current mental health mobile crisis teams that are already here. The huge difference is that they are on the scene with the officers. They are able to access county information and guide their decision making not only from what’s happening at the scene but what’s the past county information. Mayor Laufenburger: Okay. Mary Czech: They wouldn’t necessarily give that all to the officer. There are Hippa concerns but there’s just a little more information to help the situation. Mayor Laufenburger: And how many people belong to your organization? Mary Czech: We are about a dozen and we are an un-profit. To get the non-profit. Mayor Laufenburger: You say you’re an un-profit. Mary Czech: Exactly. Mayor Laufenburger: Okay. Mary Czech: To get the non-profit status would cost us much time, much effort, much money and we are not going to go that route because it just doesn’t make sense. Mayor Laufenburger: Okay, so related to the question that Councilmember Ryan asked you, is it the 12 of you that are providing the mental health co-responder team in St. Paul? Mary Czech: No. We do not provide any of the mental health providers. That comes through the county mobile mental health crisis teams. Chanhassen City Council – September 24, 2018 11 Mayor Laufenburger: So what you’re advocating for those mental health crisis team members to be part of a call when it’s determined that this is something other than criminal activity. This is a mental health, is that correct? Mary Czech: Exactly. Mayor Laufenburger: Okay. And so you’re advocating for that but the execution of that process is done through the, in St. Paul it would be the Ramsey County crisis team is that correct? Mary Czech: In St. Paul they are using an organization called People Incorporated. They are using some Ramsey County teams that are based out of Regions Hospital for more mental health community work but they’re using People Incorporated for the actual mental health co- responders. Mayor Laufenburger: Okay, alright. Well Ms. Czech thank you for taking time to join us tonight. Your information is very informative. Mary Czech: Thank you. I will leave you a folder that can be passed around. Copied. Mayor Laufenburger: Yeah I’m going to ask that you leave it with Ms. Aanenson and she’ll make arrangements. Is that something you can leave with us? Mary Czech: Oh yeah. Mayor Laufenburger: Okay, alright. Mary Czech: And then if anybody else wants information, anybody in the chambers seated here I will have information for them also. Mayor Laufenburger: Okay. Is an access point such as a website or is that listed in there? Mary Czech: Yes sir. Mayor Laufenburger: Okay great. Thank you Ms. Czech. Mary Czech: Thank you. Mayor Laufenburger: Alright, is there anybody else who would like to speak at visitor presentations? Just a reminder visitor presentations are part of every regularly scheduled council meeting. We encourage citizens or people in the community to come forward and talk about anything that they would like as evidenced by tonight. I will close visitor presentations at this time. Chanhassen City Council – September 24, 2018 12 FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE. Mayor Laufenburger: Let’s move to our next item on the agenda is our fire department and law enforcement update. Let’s begin with the fire department. You’ve got an open house going on tonight don’t you? Assistant Chief John Murphy: We do. Going on right now and the Chief sent me up here because he’s busy doing his stuff over there. Mayor Laufenburger: For those who are watching at home why don’t you identify yourself please. Assistant Chief John Murphy: My name is Assistant Chief John Murphy with the Chanhassen Fire Department and I’m here to give Chief Johnson’s report for August. So for staffing we’re currently at 43 of 45 paid on call firefighters. As of the end of August we have one firefighter currently on leave and we just had a firefighter resign as he’s relocating out of the state, or out of the metro area due to a job change so we’re down 1 firefighter from the west. For response we responded to 72 calls in August. Year to date total was 566 calls at the end of August which is a 12.9 percent increase over 2017. Comparing this year to the past 5 year average we have seen a 26 percent increase in call volume. Significant calls for the month of August, we did 42 rescue EMS calls with motor vehicle accidents. Two structure fire responses. One on Greenleaf Court which involved the power strips so that was electrical. And we had a mutual aid response in Chaska. For training we did basic fire investigations and introduction to the new records management system software that we use an we did ladder and rope fundamental training. And we are revamping our truck maintenance and weekly truck check protocol sheets and, to get more accurate data for all of our apparatus. Other activities, on September 10th we had an internal get together with retirees and active firefighters to prepare the transfer of Ladder 11. Retired Chief Rick Rice and Retired Chief Roger Smallbeck were on hand for photos and videos and then the next day on September 11th, Ladder 11 proudly displayed her flag for the last time over Chanhassen in honor of 9-11. That evening some original truck committee members of Ladder 11 which was also called 228 back in the day and active firefighters were on hand to turn the keys over to Ladder 11 to the members of the Pine City Fire Department. We barbequed for them and we did a brief training session with them so they could learn how to set that nice truck up. Truck 1, Ladder 11’s replacement will be completed by September 24th. This Wednesday myself and 4 other committee members will be traveling to Appleton, Wisconsin for the final inspection and then we return the Thursday night. From there Truck 1 will head to the dealer in Apple Valley at McQueen Emergency Group for dealer prep and delivery. Chief Johnson authorized our truck to be on display at the Minnesota State Fire Chief’s Conference in St. Paul on October 11th and 12th with delivery set to be in Chanhassen on October 1st. From there we will begin our training at that time and from what I know of being involved with the creating and building this truck for the last year, from what I can see from photos and can’t wait to see it on this Wednesday. This is one beautiful truck we are going to receive so I’m very excited for this. September 24th today we are currently doing our Fire Department Open House. I am, Chief Chanhassen City Council – September 24, 2018 13 Johnson’s extremely proud of the preparation work done on this project. Many aspects of our open house has changed and we have brought in some help from the community overall. This is a top notch event and we are excited to carry our fire prevention message forward through this public event and from what I saw just an hour ago it is packed over there and the rain is holding off and we ran out of hotdogs. We had to go get more hotdogs so it’s going to be another successful open house so with that any questions for me. Mayor Laufenburger: Thank you Chief Murphy. Any questions of Chief Murphy? Thank you. Assistant Chief John Murphy: Thank you. Mayor Laufenburger: Go back to your open house. Alright, Lieutenant Kittelson. Lt. Eric Kittelson: Good evening Mr. Mayor, council members. I have the monthly law enforcement update for you this evening. Monthly calls for service August summary. We had 51 Group A crimes, 12 Group B crimes, 464 miscellaneous non-criminal calls for service, 366 total traffic incidents, 21 administrative tasks for a total of 914 calls for service in the month of August. Arrests, citations and verbal warning summary. We had 59 individuals who were arrested and charged with 80 crimes in 40 separate incidents. We had 55 traffic citations and 183 verbal warnings and 153 of those on traffic stops. Training update. Deputies will attend legal update training in October with the Carver County Attorney’s Office. Our final week of Minnesota Crisis Intervention Training begins today through September 28th and at that time all licensed sheriff office staff will have completed the training. Community relations. I attended Critical Role of City Leaders in 21st Century Municipal Policing with Mr. Gerhardt on September 12th. Technology. Critical incident response and recruitment were highlights of the conference and this was hosted by the Minnesota Chiefs of Police Association. We’re making final preparations for the Chanhassen High School Homecoming parade on Friday, October 5th. Traffic will be impacted between about 3:45 p.m. and 5:00 p.m. in the downtown area on that day. Deputies are attending and assisting with the fire department open house this evening. And a staffing update, Deputy Mike Hanson returned to work several weeks after an extended absence. You also see that in your packet there was a year to year comparison. Mayor and Council members I am proud to come before you tonight and report the success of this City’s policing and public safety efforts. Because of our highly committed deputies working together with a supportive community I can report a reduction in crime of nearly 5 percent. This was accomplished by our mission to develop a relationship with the community and creatively problem solve and deter crime. By continuing programming from 2017 and through our 2018 Chanhassen policing work plan we have all made a difference in our community. The following programs and goals have made this possible. The utilization of the crime mapping dashboard to maximize efficiency of services by delivering timely and relevant preventative patrol strategies to impacted areas. Regular attendance by sheriff office staff at city sponsored events and special events throughout the community to ensure opportunities for quality, constructive community engagement with the public. And continuation of the 2017 community policing project to provide additional follow-up by deputies to assigned districts for creative problem solving with Chanhassen City Council – September 24, 2018 14 neighborhoods experiencing unique concerns and providing information to the public necessary for public safety regarding traffic and crime trends through the use of press releases, crime alerts and social media. So we talked a lot about NIBRS and Minnesota CGIS and we talked about we were piloting this project and that we were one of the first in the state to do so and one of the concerns was that we now are losing this Part I, Part II crime data and you know so we, you know how do we make our comparisons from previous years. So I had our records management team put some numbers together so 2017 was our first full calendar year of NIBRS and at the end of 2018, at the end of January we’ll then have two calendar years to compare each other to, and the reason the calendar years are important is that the FBI Uniform Crime Report that comes out at the end of, usually late winter, early spring, that gives us the ability to compare us to similarly situated cities across the United States so those numbers from year to year on the UCR are calendar years but I wanted to just take a snapshot of our first 12 month to 12 month comparisons so, took a little while. We were finally able to get our numbers together for July 1, 2016 to June 30, 2017 compared with July 1, 2017 to June 30, 2018. And the total calls for service and administrative tasks for 2016-17 were 13,781. For 2017-2018 in those months was 11,314. How that breaks down into crime is in the 16-17 comparison Group A and Group B crimes were 745 and in 2017 and 2018 Group A and Group B were 713. Mayor Laufenburger: That’s where you get the 5 percent decrease is that correct? Lt. Eric Kittelson: Correct, yes. And then for miscellaneous and non-criminal we went from 5,272 to 4,980 and again final calendar year end data for 2018 will be available at the end of January, 2019 and the Uniform Crime Report where we can measure against other similarly situated cities generally is available several months after that. So I just wanted to comment on Ms. Nevin and Ms. Tipton. So we had discussed, so Sergeant Breunig and I were members of the Act on Alzheimer's committee for 2 ½ years until we got to that programming and implementation phase and so one of the things we did in Chanhassen was we had all of our officers assigned to the city going back to January, 2017 attend first responder training for Alzheimer's and we had several folks promoted coming into 2018 and we continued that training for all the new officers in 2018 so we still maintain that certification and we had a situation several weeks ago where we had a report of a disorderly male. It was actually Deputy Felt that responded to the situation and he immediately recognized that the situation was related to Alzheimer's or dementia and so he was able to quickly navigate the return of that individual to his caregiver instead of a long drawn out police interaction and that was greatly helped reduce the stress, fear and anxiety and confusion that can accompany those types of calls so that’s what she was referring to. We talked about that a little bit before the meeting so we’re happy to report that. And then I did have a nice conversation with Ms. Czech prior to the meeting and we do already have relationship with Carver County Mental Health Mobile Response and Crisis Unit and so we do have that ability to have crisis workers on scene with us and that can take many forms. Sometimes it can be that they’re out on a situation that they were called directly and they request assistance from law enforcement or vice versa. We also have that relationship with Ridgeview as well where whether the individual starts out at the hospital or arrives at the hospital both medical, mental health and law enforcement already have existing relationships where we Chanhassen City Council – September 24, 2018 15 have that ability to respond 24 hours for that. However we did talk, and I do have her contact information to continue the conversation to see if maybe that could be a secondary resource in the event that someone wasn’t available or something that we can add to our current mechanism so, so that does conclude my report and I’ll stand for any questions. Mayor Laufenburger: Okay any questions for Lieutenant Kittelson? Just one, you mentioned the Carver County Mental Health Crisis team. That’s an agency of the county is that correct? Lt. Eric Kittelson: It is yes. Mayor Laufenburger: And they are, they’re available to you or to the sheriff. You know Sheriff Olson to be deployed when necessary. Is that correct? Lt. Eric Kittelson: Yes and that was part of our conversation. I think that is an advantage of the sheriff’s office is we already have that existing relationship and working partnership being in two county entities whereas sometimes perhaps a challenge in a large county like Hennepin or Ramsey County there’s many municipal law enforcements all vying for the same services so having that built in relationship I think in this instance is an advantage because we already have that working relationship established. Mayor Laufenburger: Okay, alright. Well thank you very much Lieutenant Kittelson. Appreciate your, and wonderful to hear about that 5 percent reduction in crime year over year. Lt. Eric Kittelson: Alright. PUBLIC HEARING: APPROVE VACATION OF DRAINAGE AND UTILITY EASEMENTS AT 765 AND 775 CROSSROADS COURT. Mayor Laufenburger: Is this you Mr. Oehme? Paul Oehme: It is. Mayor Laufenburger: Alright, go ahead. Paul Oehme: Thank you. Mayor Laufenburger: And this requires a public hearing right? Paul Oehme: Correct. Mayor Laufenburger: Okay. Chanhassen City Council – September 24, 2018 16 Paul Oehme: Again this is a request for vacation of a partial drainage and utility easement at 765 and 775 Crossroads. Crossroads Court is located just south of Lyman Boulevard and then west of 101. It’s a newer development within our community. This area was platted in 2017. This area shown here in red and yellow are his location of the vacation of easements. The easement is a 5 foot wide easement on Lot 16 and Lot 15. There is a, if the vacation goes through there still would be a 5 foot wide drainage and utility easement on both of those property lines. The reason for the vacation is that a storm sewer pipe was relocated to a different location so there is no need for a drainage utility easement this wide on these two lots. And with that if there’s any questions I’d be more than willing to try to answer them. Otherwise I request that a public hearing be opened. Mayor Laufenburger: Okay first are there any questions of Mr. Oehme on the, this application for the vacation of the easement? Mr. Campion, go ahead. Councilman Campion: Mr. Oehme so are these the only two properties within the development affected by that drainage utility being moved? Paul Oehme: Yes. Correct. So these are only two parcels that are, have to, we have to or it’s requested that they vacate those easements. There are easements around each of the parcels, each of the lots per, for our city standards. 5 foot on each property line but we’re, the property owner is requesting that the vacation for these 10 foot wide easements along Lot 16 and Lot 15 be reduced to the normal standard 5 foot wide drainage and utility easement on the side lots. Since we don’t have that storm sewer at this location anymore. Councilman Campion: Okay. Mayor Laufenburger: Any other question? Councilman Campion: Not at this time. Mayor Laufenburger: Okay. There being none at this time I’d like to open a public hearing on this vacation. If there’s anybody present in the chamber who would like to speak concerning the vacation of this utility, drainage and utility easement please step to the microphone and state your name and address for the record and we’ll hear your comments. There being nobody present to speak in the public hearing I’ll close the public hearing. Bring it back to staff. Any questions? I’m looking for questions, comments or motions here. Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilmember Ryan yes. Councilwoman Ryan: I’d like to make a motion. Chanhassen City Council – September 24, 2018 17 Mayor Laufenburger: Alright please do. Councilwoman Ryan: I’d like to make the motion that the City Council adopts a resolution approving the vacation of a portion of public drainage and utility easements on Lots 15 and 16, Block 1, Arbor Glen. Mayor Laufenburger: Very good. We have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any discussion? Resolution #2018-43: Councilwoman Ryan moved, Councilman Campion seconded that the City Council adopts a resolution approving the vacation of a portion of public drainage and utility easements on Lots 15 and 16, Block 1, Arbor Glen. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Laufenburger: That motion carries 5-0. Thank you Mr. Oehme. Paul Oehme: Thank you. APPROVAL AND CERTIFICATION OF MAXIMUM PROPOSED PRELIMINARY LEVY TO COUNTY AUDITOR. Mayor Laufenburger: Alright we have some new business tonight. First item of new business is the resolution 2018-44 which establishes the maximum preliminary levy to the County Auditor. Mr. Sticha I bet this is your’s. Greg Sticha: That it is. Mayor Laufenburger: Alright. Greg Sticha: Good evening Mayor and council. As per every year this time of the year we, as the Mayor mentioned we need to establish a preliminary levy with Carver County. That preliminary levy will be used to send out the Truth in Taxation statements that all residents and businesses will receive in the month of November. The preliminary levy is a not to exceed number between now and setting a final levy in December so the number that you’ll be setting this evening will not be, your final levy will not be greater than this number that you set this evening but can be lower than this number that you will be setting this evening. So what involved this year’s budget process and the setting of this year’s levy. I’m just going to go over some of the assumptions staff used in putting together the budget for this year. The City saw new growth of .97 percent for taxes payable in 2019. That equates to roughly $106,000 in new property taxes generated to the City of Chanhassen. The City also experienced an 8 percent Chanhassen City Council – September 24, 2018 18 increase in health care costs for contract year 2019. Building permit revenue which had been budgeted at approximately $900,000 in years past, as part of this year’s budget process staff is recommending increasing that budgeted amount by $100,000 which will make it roughly around a million dollars in budgeted permit revenue per year. Staff is confident that the new baseline and the City receives in building permit revenue is closer to the million dollars now. Over time just the number of permits and either reconstruction or other redevelopment permits have remained at a constant and staff feels confident that raising the building permit revenue by $100,000 should not significantly impact any future year’s budgets going forward. Staff did include a 3 percent increase for cost of living and merit pay for city employees. Additionally market adjustments were included for department heads for budget year 2019. There was no increase in the police services contract for 2019 as we discussed with council in prior work sessions. We’ve had some turnover within the sheriff’s department and we’re recognizing the fact that we have smaller billable hours I guess you could say, the per hour billing for some of our sheriff’s deputies is less than previous years. Therefore allowing for us to not increase the total contract with the Carver County Sheriff’s Office. And as part of this year’s budget process staff is recommending the elimination of the Crime Prevention Specialist position. All of these items could or can and do result in the recommendation that we’ll see here in a moment. So every year the City Council looks at 3 different scenarios when adopting a preliminary levy and budget and then again when adopting a final levy. When we began the discussion back in June and July one of the largest unknowns was the City’s health care contract. At that point in time we had a contract in place that we knew for 2019 would be a not to exceed roughly 18 percent increase. We were fortunate in our experience that the actual cost of the increase in the contract was 8 percent. A significant savings to the City over the initially what we thought could be as much as 18 percent. So when we put together scenario 1 we had that in mind. The 18 percent. So one of the reasons staff will be recommending scenario 2, the largest reason is because that contract is significantly lower than what we had previously thought it would be. Mayor Laufenburger: But it’s reasonable to assume that had the health care come in at 18 percent scenario 1 likely would have been a recommendation. Greg Sticha: That’s correct. Mayor Laufenburger: Okay, alright. Go on. Greg Sticha: Under scenario 1 all service levels would have remained in place and you could under this scenario knowing that now the health care services contract is only 8 percent and not the 18 percent, if the City Council wanted to go with a scenario 1 they certainly could do so and you could see, you could use those funds towards an increase in a service level if the City Council so desired. If you did choose scenario 1 the result of this levy would be an increase in the average home’s property tax bill, the city portion of the average home, the property tax bill of around $6 or $7 on the city portion again. Under scenario 2, scenario 2 is new growth. $106,000 or a .97 percent increase in the levy as compared to 2018. Under this scenario it would allow for all service levels to remain the same with the exception of the elimination of the Crime Chanhassen City Council – September 24, 2018 19 Prevention Specialist. As we discussed earlier this summer we have been able to keep those duties in house by teaming up amongst a couple different departments to still provide those services but we did eliminate the position and at this point in time we do feel safe to say for at least the time being we do not need to reinstate that position in the 2019 budget. It’s certainly possible in a future year if we are unable to provide those services within the departments that we have taken those responsibilities on for that we could see a possibility that we may need to reinstate that position but at this point in time staff is not estimating that to be the case. The result of this levy would be approximately the exactly same property tax bill on your city portion of your property taxes on the average home. Scenario 3 would be a total levy of $10,969,868. An increase over the prior year of $56,000. There is no magic behind this number. This simply equated to a reduction in the levy similar or close to the dollar amount of scenario 1 as compared to an increase in the levy. In order to achieve scenario 3 you would need to either increase budgeted revenues or decrease budgeted expenditures by $50,000 between now and setting the final levy in December. This scenario potentially would have an impact on not all service levels remaining the same depending on where that $50,000 came from. The result of this levy would be roughly a $4 to $5 decrease to the city portion of your property tax bill on the average home. Mayor Laufenburger: Annually. Greg Sticha: Annually. So each year we kind of go over how we compare to our KFS cities and in terms of budgeted expenditures as well as our property tax rates so the next 3 slides or so are just updating those comparisons. As you’ll see from this particular graph Chanhassen’s total budgeted expenditures between 2017 and 2018, considering we don’t have everybody’s 2019 budgeted expenditures and really probably won’t get a final number until sometime mid next year. You saw an increase in Chanhassen’s budgeted expenditures of about 2 percent. The average of all of the KFS cities was roughly 5.4 percent and the numbers are, and I make this statement I think every year. You’ll notice some communities with 9 or 10 percent increases and then some communities with 1 percent increase and I think it goes to previous city councils that it’s been their approach here in Chanhassen to keep the budgeted expenditures and the levy on a relatively reasonable incline rather than have vast fluctuations either in expenditures or within the levy and a number of these communities have had I guess the best way to call it is a little bit of a roller coaster in terms of their budgeted expenditures where one year they’ll increase their budgeted expenditures 10 percent. The next year they might either keep them flat or even decrease their budgeted expenditures 2 percent. The approach of previous city councils has been. Mayor Laufenburger: In Chanhassen. Greg Sticha: In Chanhassen has been to keep that number relatively stable from year to year. So how does this compute to per capita spending. Chanhassen of our KFS cities has by far the lowest per capita spending of all of our KFS cities. The average being 581 and Chanhassen being 440 dollars per person. Taking a look at the 2018 Carver County tax rates. Chanhassen has the lowest tax rate in Carver County with the average being 57.6 and Chanhassen being 22.6 Chanhassen City Council – September 24, 2018 20 or 22.7. So how does Chanhassen compare to other communities in the entire Twin Cities. This is a look at a number of Hennepin County tax rates. Under this scenario or under the 2018 tax rates for Hennepin County there are only two communities with a lower tax rate within Hennepin County with almost all or nearly a majority of them having higher tax rates than the City of Chanhassen with the average of these cities being roughly 42 and again Chanhassen being the 22.66. So based on the information we got from our health care service provider and based on all the other items that we shared with council, staff feels comfortable recommending passing a preliminary levy of scenario number 2 which is new growth which is similar to the last several years preliminary levy. Setting the preliminary levy at new growth and staff feels that setting a levy lower than that number probably won’t give the City Council a lot of flexibility between now and setting the final levy in December so I guess that’s the reason behind staff recommending scenario 2. With that I will certainly take any questions about my presentation or about any other part of the budget process. Mayor Laufenburger: Okay, thank you Mr. Sticha. Any questions or comments from Mr. Sticha at this time? Anybody? Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Sure, Councilmember Ryan go ahead. Councilwoman Ryan: Thank you. Mr. Sticha just for a process question. This comes back to council to discuss the specifics of each department. I know you put down some of your budget assumptions and some are firm that you already have information on but a couple of other ones are yet to be discussed. Could you talk about when this comes back to council to discuss. Greg Sticha: The, assuming there are no other significant changes in particular in the general fund budget, staff probably won’t bring this back to council til mid to late November and ask them if they have any additional requests. Now if a item comes to staff’s attention between now and then that has a significant impact on the budget we certainly will immediately come to the City Council. Mayor Laufenburger: At a work session? Greg Sticha: At a work session to discuss that. I’m not anticipating that happening at this point in time but it could and if it does we certainly will come to a work session with that information as soon as we hear that. Councilwoman Ryan: Okay so no department head presentation on their. Greg Sticha: We did the department head presentations at the last meeting in August. Chanhassen City Council – September 24, 2018 21 Councilwoman Ryan: Right and then, but after we set this preliminary budget there’s no further conversation about it unless just one on one with you? Greg Sticha: If the council desired to have additional discussion at a work session we certainly could. I mean that’s up to the council. Councilwoman Ryan: Okay. Mayor Laufenburger: Just procedurally. The final decision on the final levy will be made on, is it December 10th? What’s the. Greg Sticha: Yes. Mayor Laufenburger: December 10th. Councilwoman Ryan: Right and I am aware of the final decision but just in terms of the budget assumptions listed and if anything was coming back would it come back to a work session or would it come back to at a council meeting? Greg Sticha: It will come back, it would be my understanding in the past we’ve come back to a work session. Councilwoman Ryan: Okay. Mayor Laufenburger: And I would say Councilmember Ryan, and all council members, if there’s anything in the budget that you feel hasn’t had adequate discussion or you haven’t had a chance to advocate for a change in any one of those departments, I would first ask that you direct that to Mr. Gerhardt to see if he has a, if he can help you answer that question. And if not then absolutely it should come back to a work session. I would encourage that. Councilwoman Ryan: Okay. Mayor Laufenburger: Okay, any other questions or comments? Mr. Sticha just as a reminder and I know you know this and the council knows this and most of city staff knows this but this budget has been the subject of discussion at how many different council work sessions over the last year? Greg Sticha: At least four I believe so. Mayor Laufenburger: Yeah. Greg Sticha: So what your, so what I’m saying citizens, people who are in the council chambers, this is not the first time that this council has seen this by any means and the objective that we Chanhassen City Council – September 24, 2018 22 establish tonight is the high water point of the levy over which we cannot step in the final, establishment of the final levy. And this was, and we are doing it at this time because the State Legislature has mandated that we must submit our preliminary levy to the county no later than, is it September 30th or? Greg Sticha: Yep, September 30th. Mayor Laufenburger: September 30th so this is the last council meeting before September 30th and when we deliver this preliminary this is given to the county. They put it into their computers and that’s the information that is used to send out the preliminary statements for taxes due in 2019, is that correct Mr. Sticha? Greg Sticha: That’s correct. Mayor Laufenburger: Okay, alright. And that’s also the levy, that’s the statement that is used for the Truth in Taxation meeting which will be held on December 3rd. Greg Sticha: Yep. Mayor Laufenburger: So I just wanted to clarify that. I know many of you have heard that before but it’s important that we restate that so that the citizens understand that process, especially for perhaps new residents in the community. Okay. Any discussion or comments or motion on this recommendation from the staff? Mr. McDonald, did you want to say something? Councilman McDonald: Mr. Mayor I’ll make a motion. I would make the motion that the City Council approves the preliminary levy of $11,019,868 for 2019 and establish the Truth in Taxation hearing date for 2018 as December the 3rd for taxes collected in 2019. Mayor Laufenburger: Okay so we have a valid motion which is consistent with the recommendation from staff, which obviously resulted from meetings with the council in work session. Do we have a second? Councilwoman Tjornhom: Second. Mayor Laufenburger: Thank you. We have a motion and a second. Is there any discussion at this time? Alright there being no discussion. Resolution #2018-44: Councilman McDonald moved, Councilwoman Tjornhom seconded that the Chanhassen City Council approves the Preliminary Levy of $11,019,868 and Establishing the Truth in Taxation Hearing Date for 2018 as December 3, 2018 for Taxes Collectible in 2019. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Chanhassen City Council – September 24, 2018 23 Mayor Laufenburger: That motion carries 5-0. Thank you Mr. Sticha. Thank you council and look forward to further discussion as necessary on that. ORDINANCE 635: AMENDMENT TO CHANHASSEN RETAIL CENTER PUD TO ALLOW ADDITIONAL SIGNAGE FOR TARGET. Mayor Laufenburger: Is this your’s Ms. Aanenson? Kate Aanenson: Yes. Not sure where my presentation went. Mayor Laufenburger: Do you need time to find it? Kate Aanenson: Do you want to switch user for me? Okay. Mayor Laufenburger: If you’re watching at home you don’t have time to get a drink from the refrigerator so. Kate Aanenson: Sorry. I think you’ve got the password over there. Team effort here… All I’m saying is it takes a finance and engineer to figure this out. Mayor Laufenburger: This is called double level security, is that right? Kate Aanenson: It is. Thank you. Alright Mayor, thank you for waiting. Technical difficulties. Mayor Laufenburger: Okay. Kate Aanenson: The Planning Commission heard this case, Chanhassen Retail Center PUD amendment for a sign on September 4th. At that meeting there was some discussion by the Planning Commission and another business owner in town regarding treatment of signs. So this sign, this location of this Target, the liquor store is requesting an amendment to the PUD. It’s located, the underlying zoning district is general business so the PUD for the entire design standards is 18 acres, 7 lots and 2 outlots so in this PUD it’s more restrictive than the underlying zoning districts so it only allows 2 wall signage. As you know Target did an interior remodel. As a part of that they also upgraded the exterior. As a part of that they added a liquor store which has a separate entrance and for that they wanted some additional signage. So the staff looked at that and felt that there was a way to accommodate that would be to allow for a PUD amendment. Again as I stated at the public hearing there was a local business owner that expressed that 5 years ago he was not allowed to have 3 frontages. Only was limited to 2 and again depending on the underlying district or the PUD so in that specific case that one is actually is neighborhood business. Those signs tend to be more restrictive and also if you’ve abutting a residential zoning district. So again there’s different standards under different PUD’s. The Planning Commission verified that the proposed amendment would treat all businesses within that PUD equally and that the Planning Commission recommended, verified that the central Chanhassen City Council – September 24, 2018 24 business district also allows signage along each frontage. But again this is PUD so you have discretion there. There was question, the Planning Commission questioned the need for additional signage so that was discussed and as you’re aware one of the amendments we did make to the sign code is we’re seeing a lot more of those, is the ability to park and have groceries brought out to you or for instance at Target so we’ve permitted those signs so there was a question about additional signage and again different purposes. So the Planning Commission also discussed the retail environment and need for flexibility so the Planning Commission did have a robust discussion on this. Again take public comment and recommended to, for approval so this is the existing proposed signage on the site. And then again we kind of went through each of the different uses out there. Perkin’s, Leann Chin, Taco Bell, and how they were treated. And again Jersey Mikes has just the 2 frontages. So the Planning Commission did recommend, so we’ve got 2 different motions in for you. I know there’s some concern about whether or not they were being, that Target was being treated differently than some of the other uses within that PUD so we actually have 2 motions and 2 separate Findings of Fact for each, whether recommending approval or if the council did choose to deny the request. Again different Findings of Fact. I did go through that rather quickly but I’d be happy to answer any questions that you may have about the request. Mayor Laufenburger: Alright thank you Ms. Aanenson. In just a moment I’m going to ask the applicant to come forward if they’re present. I think they are. Kate Aanenson: Yep. Mayor Laufenburger: But before I do that are there any questions of council, or questions by council of staff? Councilman McDonald: Mr. Mayor? Mayor Laufenburger: Mr. McDonald go ahead. Councilman McDonald: Ms. Aanenson the one thing I’m still confused about, and it looks as though maybe the Planning Commission resolved it but the businessman that came forward, Mr. Clausen, how was that resolved? If we pass this does he get to come back and ask for a third sign along the road or? Kate Aanenson: Well there’s a couple things there. The fact that we don’t allow commercial signage when you’re abutting a public, so that’s facing a side that has public exposed so there’s residential across the street. It’s in a separate PUD so if that, that underlying zoning is neighborhood commercial so that only allows 2 signs. So if you wanted to amend that PUD you’d have to do that. This, the only thing you’re doing here is amending the PUD for the proposed uses that are in there. The 7 buildings that I mentioned. The 7 lots and 2 outlots. This would be the only thing that would be affected would be the Chanhassen Retail Center. Chanhassen City Council – September 24, 2018 25 Councilman McDonald: Okay so this is not a revision you know based upon Target or a smaller liquor store. This is a revision based upon the way the zoning is currently enacted. Kate Aanenson: Well and the fact that they have a separate business entity that just was using a wall sign. A small wall sign above, really more in practicality would be at what considered a window sign which businesses are allowed a certain percentage of window sign but would like to do is have exposure on the other frontage. Frontage facing West 78th because until you’re in front of the building you can’t see it so that was their request. Councilman McDonald: Okay. Thank you for clearing that up. Mayor Laufenburger: Okay, any other questions or comments of council? Alright, is the applicant here and would you like to address the council? Okay, please state your name and address. Good evening. Kate Aanenson: Did you have drawings you want to put up there? I can put them on the screen. Leila Bunge: Yeah they should be the same. Mayor Laufenburger: Just pull that microphone down towards your face. We want to make sure that we’re picking up your voice. Leila Bunge: Alright good evening Mayor and council members. My name is Leila Bunge with Kimley-Horn and Associates. And this is. Jay Richardson: Yes, hi my name is Jay Richardson. I’m with RSP Architects. Leila Bunge: And we are here representing Target on this request. We’ve been working with planning staff on this remodel for quite some time. Lots of discussion and thought has gone into the signage on the exterior and as planning staff has mentioned the request tonight is to add a wine and spirits sign on the north elevation in order to better serve Target’s customers and make it very known that there is a new wine and spirits section. A new service that Target’s officering in this store. This remodel has been a pretty big investment for Target and they want to continue seeing the liquor store be a good investment and a profitable investment. They found that once they put the wine and spirit section in there that the current signage on the front didn’t really advertise that section very well and so we came back to planning staff to see what we could do to add a new sign on the north elevation that kind of captures you know passerby’s either walking or driving on that, I think it was 78th Street better than it does currently today. Mayor Laufenburger: Okay. Mr. Richardson did you want to say anything at this time? What’s your role in this Jay? Jay Richardson: I’m a designer with the architect’s office. Chanhassen City Council – September 24, 2018 26 Mayor Laufenburger: Okay, so you designed the location and the visual appearance of the recommended signage is that correct? I’m sure it’s much more than that Jay. Jay Richardson: Well I took part in that. Mayor Laufenburger: Okay, alright. Jay Richardson: And I did design the improvements to the exterior on this particular store and. Mayor Laufenburger: Would you, oh keep going. Jay Richardson: Yes. And I just wanted to point out the liquor store portion is completely separate. There is no door between the interior of the store. Mayor Laufenburger: Yep, it was addressed in the original application for the store. Jay Richardson: Yes. And people simply are not finding it and so yeah Target has been very disappointed and so we’d like to rectify that. Mayor Laufenburger: Are there any questions of the applicant? Go ahead. Councilwoman Ryan: Why was there not consideration for signage above the liquor store at the time? On the west facing portion of the building. Jay Richardson: You want to answer that one? Leila Bunge: Yeah that is a great question. So when our initial discussions with planning staff about the frontage signage, that red EIFS panel that’s on two sections of that front elevation, that’s part of the sign area calculations. Target doesn’t consider that sign area. That’s more of an architectural feature but in the way that the city code is written that would be counted as sign area. I’m not sure if anyone has seen the recent remodels in the Twin Cities area but this is part of Target’s rebranding to add kind of more red to the building and make it more visible from farther away so that was a really important feature in order to kind of keep this momentum not only in this remodel but just nationwide of part of the remodel program that they’re doing so given the fact that we had to count that towards the sign area we were a little bit limited in what we could do on the front but there is a window sign currently but it just isn’t capturing I think the attention that Target’s hoping. Mayor Laufenburger: That’s the white sign. The white lettering. Kate Aanenson: It’s right over here. Chanhassen City Council – September 24, 2018 27 Mayor Laufenburger: Is there a restriction Ms. Aanenson on whether that be white or red? Kate Aanenson: No. Mayor Laufenburger: Okay. Kate Aanenson: No. But it clarify so our interpretation was that the red constituted, while we appreciated all the upgrades because they did some other fascia improvements too including spandrel windows on the other side and the like but our interpretation was that maxed out the signage so, so yeah there is the underneath the canopy here is where there’s some lettering yeah correct. Councilwoman Ryan: And there can’t be any above like they have Pharmacy? Kate Aanenson: Because they’ve maxed all that out yeah. Councilwoman Ryan: Oh on that side. Kate Aanenson: Yeah, yeah. And then they’ve got signage on the other side for exposure so. Councilwoman Ryan: But could they ask for a variance to have. Kate Aanenson: On this side? Councilwoman Ryan: On the west side. Just over the top of their liquor store. Kate Aanenson: Oh on this side? Councilwoman Ryan: (Yes). Kate Aanenson: Anything that they would amend the PUD could be a request sure. Councilwoman Ryan: Okay. Mayor Laufenburger: Anything else? Councilwoman Ryan: No thank you. Mayor Laufenburger: Okay. How about here? When the, when this original, the application was made for the liquor license and the establishment of the liquor store I recall Mister, I think it was Redberg? Does that name, anyway. Somebody from Target was present and said that liquor is performing exceptionally well all across the country and their desire, he stated the desire was Chanhassen City Council – September 24, 2018 28 to have convenience and one stop shop for Target customers. Is that still the objective do you know? Based on your discussions with Target Leila. Leila Bunge: Yeah I believe so. I mean I think the hope is that you can come to Target and get your groceries and you know beer and wine and clothes and everything in one place so I believe that’s definitely still the case. Mayor Laufenburger: Okay. Leila Bunge: Anything you want to say? Jay Richardson: Yeah I’d agree. Leila Bunge: Okay. Mayor Laufenburger: Alright. So you’re interested in having a sign on the north elevation to let people know that you have a liquor store at Target right? But don’t the people that are coming to Target already know that? Leila Bunge: I mean not every store has a liquor, or a wine and spirits section. I mean there’s quite a few that don’t still have that option so this is definitely a new service to the Chanhassen Target that Target wants to advertise and make sure that people are aware of it. And I think especially just because that street frontage is very well traveled I think that adding it on that north side really will help kind of pull people from that street frontage as well. Mayor Laufenburger: Okay. Ms. Aanenson is, was there any consideration to adding a wine and spirits to their monument sign? Kate Aanenson: That would certainly be a possibility. There’s a monument sign on West 78th Street that could be modified too. Mayor Laufenburger: Okay. But that would also require, would that be signage that would require modification to the PUD? Kate Aanenson: No. They would need just a sign permit on that and stay within the sign criteria. Mayor Laufenburger: Okay, alright. Is there anything else? Leila Bunge: I guess if I could just add one more thing. Mayor Laufenburger: Go ahead. Chanhassen City Council – September 24, 2018 29 Leila Bunge: The, I think currently just because there is that second entrance there too I think it is a little bit kind of awkward that there isn’t some sort of explanation for why there’s that second entrance there. Mayor Laufenburger: Well do other Target stores have a connection between the main store and the liquor store? Jay Richardson: I think most do. Leila Bunge: Yeah, yeah definitely. I guess I’m just saying like when you’re facing the store I think the whole idea is to be able to kind of explain this is a new service. This is a new door. You know this is where you would go for that service so that’s part of the reason I think Target wants to have it on the building. Mayor Laufenburger: So your objective is as people are walking in from the parking lot a sign on the north entrance will tell them that there’s wine and spirits in this store. Is that what I’m hearing you say? Leila Bunge: Well I guess I would argue that on both, yes because the sign is technically on the window but also proposing it on that north elevation so that they understand that that is kind of the side of the building to go to as well. Mayor Laufenburger: Okay. Alright. Alright thank you very much. Leila Bunge: Thank you so much. Mayor Laufenburger: Let’s bring this back to the council for discussion and comment or motion. Councilmembers any comments, discussion or motion? Councilwoman Ryan: Mr. Mayor I have a couple comments. Mayor Laufenburger: Go ahead Councilmember Ryan. Councilwoman Ryan: Please, thank you. I struggle with this for a couple of reasons. I know we had discussed this but when we talked about having in the PUD that all the buildings have signage on 3 sides. If you look at the Noodles and Company and Jersey Mike’s, those are separate businesses and to give them, in what my mind is equal treatment I guess that’s why they have the monument, or the signage in 3 sides of the building and then I know Perkins was another one and the additional one in the report that we got was because of a clerical error so while I understand that it’s, we’re trying to bring it all up to be the same, I don’t think that this is, in this case that it’s the same that all these have the, should need to have 3 sides of the building. I also think that it’s important to be similar, consistent. I know Mr. Clausen had been with the Vintage had asked to have the 3 signs and he was unable and while he could come back and Chanhassen City Council – September 24, 2018 30 maybe ask for a variance I know that additional costs at this point of the project is not something that he’s expressed that he would be able to do so I’d like to remain consistent on how we’re treating the other, the other stores and finally I think people know where Target is and that there’s a liquor store there and if Target is interested in highlighting the entrance to their liquor store, my recommendation would be to either come back with requesting a variance and putting it something over the top of the entrance or add it to their monument sign so I will not be supporting this motion. Mayor Laufenburger: We don’t have a motion. Councilwoman Ryan: Well we don’t have that motion but yeah. This request. Councilman Campion: Should there be one. Councilwoman Ryan: Should there be one. Mayor Laufenburger: Okay. Well I think there will be but I’m just not sure when. Councilwoman Ryan: The second would yes. Mayor Laufenburger: Okay. Councilwoman Ryan: Supporting this amendment. Mayor Laufenburger: Anybody else have a question or comment? Mr. McDonald. Councilman McDonald: Mr. Mayor I’ll make a motion so we can put this on the table. Mayor Laufenburger: Okay. Councilman McDonald: Okay I will make the motion that the Chanhassen City Council approves the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. Mayor Laufenburger: Okay. So this is a motion approving the ordinance which essentially would allow Target to place the signage on the north frontage, wine and spirits on the north frontage. That’s your motion. Is there a second? My 7 second rule applies and there’s no second so that motion fails for lack of a second. Is there anything else the council might like to do tonight on this particular item? Councilwoman Ryan: Mr. Mayor I’ll make a motion please. Mayor Laufenburger: Councilmember Ryan go ahead. Chanhassen City Council – September 24, 2018 31 Councilwoman Ryan: I’d like to make the motion that the Chanhassen City Council denies the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. Mayor Laufenburger: Okay so this is a motion to deny the request by Target through Kimley- Horn and RSP. To not allow this signage. Is there a second to that motion? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Is there any discussion? The only question I would raise Ms. Aanenson is that if this motion does pass, which is a denial, Target is still free to make application for putting some other signage in place and it would be similarly as an amendment to the PUD, is that correct? Kate Aanenson: Correct or just get a building sign permit for. Mayor Laufenburger: For the monument sign correct. Kate Aanenson: Right. Mayor Laufenburger: Okay, alright. Is there any other discussion? Councilwoman Ryan moved, Councilman Campion seconded that the Chanhassen City Council denies the ordinance amending the Chanhassen Retail Center Planned Unit Development and adopts the attached Findings of Fact and Decision. All voted in favor, except Councilman McDonald who opposed and the motion carried with a vote of 4 to 1. Mayor Laufenburger: Alright that motion carries 4 to 1. I voted in favor of the majority. So at least for the time being the application for signage, additional signage at Target under these terms is denied. APPROVE AGREEMENT WITH THE RILEY-PURGATORY-BLUFF CREEK WATERSHED DISTRICT FOR THE BLUFF CREEK SOUTHWEST BRANCH STABILIZATION AND RESTORATION PROJECT. Mayor Laufenburger: Who’s is this? Mr. Oehme’s. This better be good. I saw those pictures and that doesn’t look good. Paul Oehme: No so I have some more pictures for you tonight. Mayor Laufenburger: Alright, okay. Please go ahead. Chanhassen City Council – September 24, 2018 32 Paul Oehme: Yep, thanks again. So this is a joint project between, proposed by the Riley- Purgatory-Bluff Creek Watershed District and the City of Chanhassen. Just a little background on Bluff Creek itself. This is one of the bigger tributaries within, encatchments within Chanhassen. It’s approximately 5.8 square miles. Everything here in white. Basically it extends all the way up to Highway, north of Highway 5 and Highway 41 and all the way down to it discharges into the Minnesota River. The creek itself is about, meanders about 6.8 miles. Little background on Bluff Creek as well. In 2002 Bluff Creek was listed as an impaired waters with elevated turbidity levels measured by the Metropolitan Council Environmental Services and then in 2004 Bluff Creek was placed on the Minnesota Pollution Control Agency’s list of impaired waters for turbidity and some other issues. Then in 2013 a TMDL implementation plan recognizing the need for improvements to Bluff Creek was completed, finished and trying to address some of those loading issues. And then in 2015 the Riley-Purgatory-Bluff Creek Watershed District completed a stream corridor assessment study. The study identified this reach, which is shown right here in red, of the Bluff Creek as being the top priority for restoration. This reach was rated as being unstable in terms of the soil. Poor water quality. Moderately poor habitat for critters and moderate risk for risk of infrastructure as well too. This I one of the displays that we used at one of the open houses to try to explain the project a little bit. The project is again it’s one of the reaches of Bluff Creek extends basically from Audubon Road all the way down to Pioneer Trail. About 2,200 linear feet and there’s a sub-watershed district here, about 208 acres that drains into this Bluff Creek as well. Some very steep grades in this area. The project is again to improve the health of the section of Bluff Creek by reducing stream bank erosion and connecting the creek with a nearby wetland to the south here and this would ultimately contribute to the goal of developing a more diverse, healthy and resilient ecosystem in this area. And again you can, there’s some photos. I don’t know if you can see them or not but it’s just some of the erosion issues and has taken place over the years through, at this creek section. Here’s a couple more photos too. This is on the north side of Bluff Creek and K.Hovnanian Homes is on the north there and this is just kind of, some of the erosion that’s again taking place in this area. So the plan again is to try to stabilize the creek as best as we can. There’s a lot of grading work that would take place. As you can see there’s a lot of erosion and the banks are very steep at this time so the idea is to grade a lot of that back. Remove some of the evasive species that are in this area. Stabilize the slope. There’s a bunch of rip rap, check dams that are proposed along the way. There’s geotechnical fabric just to try to stabilize some of the slopes within the Bluff Creek itself and so try to reinforce the side slopes as much as you can. If this project were to move forward the project would be let yet this year. Bid out and most of the work would still take place in 2018. There’d be restoration completed in 2019 and then be some monitoring all the way out to 2021. This project has been budgeted and planned for in the City’s capital improvement plan in 2018 version. The watershed district is proposing to contribute a little over $200,000 to the project and they’re asking the City to contribute $50,000 so about 20 percent of the overall project cost. The City’s funds proposed for this project would come out of the stormwater utility fund. So with that just kind of a quick background on the project and if there’s any questions from the council I’d be more than happy to try to answer them. Chanhassen City Council – September 24, 2018 33 Mayor Laufenburger: Okay, council members any questions of Mr. Oehme on this project? Councilwoman Ryan: I do. Mayor Laufenburger: Go ahead please. Councilwoman Ryan: Just a couple things. Mr. Oehme in the write up you talk about that the cost is $50,000 plus the routine post construction maintenance for the final maintenance plan. What is involved, what will the City’s responsibility be after this? Paul Oehme: Well there will be a warranty period. The contractor, I think it’s a 2 year warranty period by the contractor so they’ll have to look at if there’s anything that’s eroded or not established for vegetation wise the contractor will have to replace it in that warranty period. The City’s responsibility would be to help the Bluff Creek watershed district just to monitor the situation and look for any erosion taking place or any rip rap that has to be relocated. Those type of things so I think in the future again the watershed district and the City would have to come together on joint projects to maintain these larger creek projects. Councilwoman Ryan: And so this is a two part question with that comment. So who does this kind of work? What kind of contractor and then is the warranty part of the negotiation on who gets the bid? Paul Oehme: No we typically put in the plans and specs the warranty period. It’s either 1 year or 2 year. Whatever we would put in the specifications already. There are contractors out there that do this type of work. This project it would be a dirt work contractor. There’s probably 5 or 6 contractors that we would think could definitely do this kind of work and do it successfully. Councilwoman Ryan: Okay. And then what’s the impact to the surrounding, the neighbors and private property and some of the feedback from your meeting. Paul Oehme: Sure, so good question. So the access would come in off of Bluff Creek we think down through this area. There would also be an access off of Audubon. I think the main access for construction would come off of Audubon here and a staging area. The impacts to the surrounding neighbors, you know it’s just like any other construction project. There’ll be some noise involved and those type of things. Actually the contractor would have to work through our working hours. The City’s working hours so he’d have to abide by those. The project is within the City’s outlot so there’s no easements. Temporary easements, construction easements that would have to be acquired by the property owners. Adjacent property owners. Councilwoman Ryan: Okay. And then my final question, they obviously asked Chanhassen to partner with them. Do they typically find partners on these types of projects and does the County ever get involved in contributing? Chanhassen City Council – September 24, 2018 34 Paul Oehme: Yeah we’ve asked. That’s a good question. We have asked the Carver County to participate and the Carver County WMO to participate. City of Chaska as well too since they abut this project as well so the City of Chanhassen and Riley-Purg are the only partners at this time. Councilwoman Ryan: Okay so they did. Did they deny you and say no or you just haven’t heard back? Paul Oehme: You know I wasn’t privy to those conversations but yeah basically they said thanks but no thanks. Councilwoman Ryan: Okay. Alright, thank you. Mayor Laufenburger: But they probably said it in a very nice way. Paul Oehme: I’m sure they did. Mayor Laufenburger: Alright. Councilman Campion: Mr. Oehme I have what’s probably a stupid question but what happens to this segment of the creek west of Audubon or I guess it’d be southeast of Highway 14. It just, it runs under. Paul Oehme: I think the creek starts right here. I know there is off of Audubon Road there are some catch basins that discharge into this creek so. Mayor Laufenburger: This is a storm, this is likely a stormwater destination correct? Paul Oehme: Correct, yes it is yeah so the, exactly so there is off of K.Hovnanian, the Liberty on Bluff Creek these stormwater ponds for that development discharge into this creek as well and other developments along the way also discharge into this creek as well. Councilman Campion: And is it tied into the neighborhoods on the west side of Audubon as well to those drainage ponds? Paul Oehme: No I don’t believe they are. I believe that water in Chaska flows to the west. Councilman Campion: I just wanted to make sure we didn’t have Chanhassen and Chaska water. Mayor Laufenburger: But I think we already heard the results of the discussion between Chanhassen and Chaska so no disrespect to Chaska please. Chanhassen City Council – September 24, 2018 35 Kate Aanenson: I was just going to add one other comment. So when we did K.Hovnanian this is there’s two areas we preserved. This is one of the areas that we preserved on the south and the other is on the north. There’s a significant wooded area to the north that’s kind of on the bottom side of the Degler property. Mayor Laufenburger: And that also has water that accumulates and runs through there. Kate Aanenson: Correct. That’s correct. Mayor Laufenburger: And that also goes into Bluff Creek. Kate Aanenson: Right so this is a highly wooded area and it’s eroded as you can see now so the City Forester is also concerned you know to make sure that we’re stabilizing this because this, they’re beautiful for walking. Just passive walking through those areas but it’s really eroded so again we took that as part of the density transfer and so it’s a resource you know that we certainly want to protect and Jill’s concerned about that. We’ll be out there also helping with the tree location and removal so. Mayor Laufenburger: Anything else Mr. Campion? Councilman Campion: No that’s it. Mayor Laufenburger: Okay, anybody else? Mr. Oehme regarding the ongoing maintenance and the expense associated with that. That ongoing maintenance, if there is any expense would come out of the stormwater fund, is that correct? Paul Oehme: That’s correct. Mayor Laufenburger: Okay. Who’s the lead in this project? Is it the City of Chanhassen or the watershed? Paul Oehme: The watershed has been the lead on this project. Mayor Laufenburger: So they take the lead. It will be their responsibility to select a contractor, and I’m assuming they have a bidding process is that correct? Paul Oehme: They do. They have an active and an open bidding process so they completed the plan and specs already and worked with the City on the design. Mayor Laufenburger: So our contribution is, we’re providing guidance through Jill and yourself and then also the $50,000. Paul Oehme: That’s correct. Chanhassen City Council – September 24, 2018 36 Mayor Laufenburger: Okay, alright. Okay, any further comments or discussion? This is not a public hearing right? Paul Oehme: That’s correct. Mayor Laufenburger: Alright. Any further comments, discussion or motion? Councilwoman Ryan: Mr. Mayor? Mayor Laufenburger: Councilmember Ryan. Councilwoman Ryan: I’d like to make the motion that the City Council approves an agreement with the Riley-Purgatory-Bluff Creek Watershed District for the Bluff Creek Southwest Branch Stabilization and Restoration Project. Mayor Laufenburger: Okay, we have a valid motion. Is there a second? Councilman Campion: Second. Mayor Laufenburger: Thank you Mr. Campion. Any further discussion? Councilwoman Ryan moved, Councilman Campion seconded that the City Council approves an agreement with the Riley-Purgatory-Bluff Creek Watershed District for the Bluff Creek Southwest Branch Stabilization and Restoration Project. All voted in favor and the motion carried unanimously with a vote of 5 to 0. COUNCIL PRESENTATIONS. Mayor Laufenburger: Any council presentations? Councilman Campion: I do have one. Mayor Laufenburger: Mr. Campion go ahead. Councilman Campion: So I would like to recognize and congratulate Councilmember Ryan for receiving an award from her alma mater the University of Oregon this past week. She received the Becky L. Sisley Award for Outstanding Leadership in Community Service which was the highest award given to a former female athlete from the University of Oregon so wanted to congratulate her for receiving that and recognize that fact. Mayor Laufenburger: Okay, anything else? Chanhassen City Council – September 24, 2018 37 Councilman Campion: No. Mayor Laufenburger: Any other council presentation? ADMINISTRATIVE PRESENTATIONS. Mayor Laufenburger: Mr. Gerhardt is at a conference in Baltimore, Maryland so he may be watching and if he is you should be in bed Mr. Gerhardt. CORRESPONDENCE DISCUSSION. Mayor Laufenburger: Any discussion on the correspondence discussion? I will say this that I forgot to mention this with Chief Murphy. The City received a very nice letter from Pine City regarding the cooperation that was provided to their fire department on the transfer of Ladder 11 to Pine City. Great community and I’m sure that they’ll find great use for that ladder truck. If there’s no other comment then I will ask for a motion to adjourn. Councilman Campion moved, Councilwoman Ryan seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 8:55 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CHANHASSEN CITY COUNCIL WORK SESSION SEPTEMBER 24, 2018 Mayor Laufenburger called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Laufenburger, Councilwoman Tjornhom, Councilman McDonald, Councilwoman Ryan, and Councilman Campion STAFF PRESENT: Kate Aanenson, Bob Generous, Paul Oehme, Todd Hoffman, Greg Sticha, Chief Don Johnson, and Roger Knutson PUBLIC PRESENT: Mark Halla 6055 Highway 212, Chaska Boy Ayotte 6213 Cascade Pass Tim Erhart 9611 Meadowlark Lane M. Halla 670 Creekwood Drive Don Halla 720 Creekwood and 495 Pioneer Trail FOLLOW UP DISCUSSION OF FRANCHISE FEE PROCESS. Greg Sticha introduced Jim Strommen who walked the council through the process of setting up franchise fees, how utility companies will determine the amount of the franchise fee needed to raise the income the City is looking for, public hearing requirements and how that will play into this process. Mayor Laufenburger asked for clarification on how staff will proceed in meeting with utility companies. Jim Strommen explained how other communities have proceeded with implementing franchise fees. Councilwoman Ryan asked Mr. Strommen to clarify what he means by using the term “fixed fees” from the utility companies. Mayor Laufenburger asked for clarification on what Mr. Strommen means by saying 50 percent residential, 50 percent commercial can be considered fair. Greg Sticha explained how staff worked with Ehlers and Associates to establish a fixed based franchise fee with the utility companies using different residential/commercial splits of 50/50, 60/40 and 70/30. Councilman McDonald asked how other communities use franchise fees and what utility companies are looking for with the pavement management program and not the percentage of split between residential and commercial. Jim Strommen re-emphasized that the negotiation process is at the beginning with the utility companies. Mayor Laufenburger asked for clarification on how to set up what the council requests of utility companies to meet the dollar amount needed by the City and how many scenarios the City can request. Jim Strommen explained that it depends on timing when the city wants to begin the franchise fee. Councilwoman Ryan explained that she would like to see elimination of the levy amount and the use of just franchise fees. Councilwoman Tjornhom stated that she would favor pushing this item back to make sure the process is done right rather than fast. Councilman Campion agreed that it feels like the council is being rushed to make a City Council Work Session – September 24, 2018 2 decision. Mayor Laufenburger proposed that utility companies come back with 3 scenarios. One, $2,284,000 as the full pavement management program split 50/50. Two, leave $384,000 levy in place and $1,900,000 from 50/50 residential/commercial split. And three, 60 percent from residential and 40 percent commercial to fund the $1,900,000. Jim Strommen suggested a fourth scenario asking the utilities how they would fund $1,900,000 and $2,284,000. Mayor Laufenburger reviewed the process moving forward and asked what the next step will be. Mr. Strommen suggested that the council pick one scenario to move forward to a public hearing. Mayor Laufenburger reiterated the five steps that the council will follow in moving forward. DISCUSSION OF 2040 COMPREHENSIVE PLAN. Kate Aanenson and Bob Generous presented an overview of where staff is in the Comprehensive Plan process and text revisions that have been made per public comments. Bob Generous reviewed the proposed text revisions each individually. Councilwoman Ryan expressed concern that the wording was confusing regarding infill development and would work with staff to clean up the wording. Kate Aanenson explained that all the watershed districts have given their approval to the plan before reviewing the 2020-2040 land use comparison chart, especially noting the high density numbers that have increased and anticipated development sequencing chart. Paul Oehme reviewed the future sewer development scenarios to provide service on Highway 101 explaining the best scenario is extending service through Bluff Creek Golf Course to connect to Highway 101. Kate Aanenson continued with land use change impacts associated with development of the Bluff Creek Golf Course and property owned by the Halla family. Roger Knutson suggested how to proceed with receiving information from the Halla family regarding their development proposals. Mark Halla explained that his family supports the realignment of 101 which will likely put his business, The Mustard Seed, will go out of business. Therefore they are requesting a higher density zoning change in the 2040 Comprehensive Plan. Mayor Laufenburger discussed drawings being shown for Halla Greens and Mustard Seed property and if they have looked at low density residential use for the property. Councilman Campion asked for clarification on the Halla requests regarding sewer and water in relation to development. Kate Aanenson clarified that currently the property is guided low density and their request is to guide the property for high density. Mayor Laufenburger asked when council will adopt the 2040 Comprehensive Plan. Kate Aanenson stated it is tentatively scheduled for October 10th. Tim Erhart asked for clarification on his request for the 3.2 acre change and Planning Commission action voting to deny his request. Councilwoman Ryan asked if further discussion is warranted for the requests by the Halla family and Tim Erhart. Mayor Laufenburger adjourned the work session at 7:05 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Receive Planning Commission Minutes dated September 18, 2018 Section CONSENT AGENDA Item No: D.2. Prepared By Nann Opheim, City Recorder File No:  PROPOSED MOTION “The City Council receives the Planning Commission minutes dated September 18, 2018.” Approval requires a Simple Majority Vote of members present. ATTACHMENTS: Planning Commission Summary Minutes dated September 18, 2018 Planning Commission Verbatim Minutes dated September 18, 2018 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SUMMARY MINUTES SEPTEMBER 18, 2018 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Steve Weick, Nancy Madsen, Mark Randall, and Michael McGonagill MEMBERS ABSENT: Mark Undestad, and John Tietz STAFF PRESENT: Kate Aanenson, Community Development Director; MacKenzie Walters, Assistant Planner; and Vanessa Strong, Water Resources Coordinator PUBLIC PRESENT: Gene & Lois Sipprell 821 Creekwood Street, Chaska Rick Brama 9371 Kiowa Trail PUBLIC HEARING: 821 CREEKWOOD DRIVE: CONSIDER A VARIANCE APPLICATION TO INSTALL A SEPTIC SYSTEM WITHIN THE REQUIRED SUBSURFACE SEWER TREATMENT SYSTEMS SETBACKS, FRONT YARD SETBACK AND BLUFF SETBACK AND IMPACT ZONE. MacKenzie Walters presented the staff report on this item. Commissioner McGonagill asked for clarification of the mound system location that staff is proposing. The applicant Gene Sipprell, 821 Creekwood Drive provided an overview of their purchase of this property which found that the septic system would need to be replaced. Rick Brama, 9371 Kiowa Trail discussed the fact that there was no difference between the design of a septic system for 5 bedrooms versus 6 bedrooms. Chairman Aller opened the public hearing. No one spoke and the public hearing was closed. After comments from commissioners the following motion was made. Weick moved, Randall seconded that the Chanhassen Board of Appeals and Adjustments approves the placement of the pump line within the 50 foot bluff setback area and 20 foot bluff impact zone, a 30 foot bluff setback variance for the tanks and a 20 foot bluff and 9 foot property line setback variance for the mounds and dispersal area, subject to the conditions of approval and adopt the attached Findings of Fact and Recommendation: 1. The applicant must apply for and receive all necessary permits from the relevant agencies. Planning Commission Summary – September 18, 2018 2 2. The applicant shall work with the City, County and Watershed staff to maximize the system’s distance from the bluff, minimize it’s impact on the bluff and avoid impacting the existing drainage swale. 3. The applicant shall minimize tree loss, and shall, to the greatest extent possible, avoid removing mature trees within 20 feet of the top of the bluff. 4. A new 1”=20’ scale survey showing the final location of the septic and pump tanks, pump line, mound, and drain field shall be provided as part of the permitting process. 5. The area around the septic system mounds shall be landscaped so as to minimize it’s visual impact. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL OF MINUTES: Commissioner Madsen noted the verbatim and summary Minutes of the Planning Commission meeting dated September 4, 2018 as presented. COMMISSION PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Kate Aanenson provided an update on future Planning Commission agenda items scheduled through the end of the year. Commissioner McGonagill asked for an update on yard waste pick up with the closing of the County yard waste facility. Commissioner McGonagill moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 8:35 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CHANHASSEN PLANNING COMMISSION REGULAR MEETING SEPTEMBER 18, 2018 Chairman Aller called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Andrew Aller, Steve Weick, Nancy Madsen, Mark Randall, and Michael McGonagill MEMBERS ABSENT: Mark Undestad, and John Tietz STAFF PRESENT: Kate Aanenson, Community Development Director; MacKenzie Walters, Assistant Planner; and Vanessa Strong, Water Resources Coordinator PUBLIC PRESENT: Gene & Lois Sipprell 821 Creekwood Street, Chaska Rick Brama 9371 Kiowa Trail PUBLIC HEARING: 821 CREEKWOOD DRIVE: CONSIDER A VARIANCE APPLICATION TO INSTALL A SEPTIC SYSTEM WITHIN THE REQUIRED SUBSURFACE SEWER TREATMENT SYSTEMS SETBACKS, FRONT YARD SETBACK AND BLUFF SETBACK AND IMPACT ZONE. Walters: Yep so as you mentioned this is a variance request to place a double mound septic system within the 50 foot septic system bluff setback. The 10 foot septic system property line setback and then also the 20 foot bluff impact zone. So 821 Creekwood Drive is zoned agricultural estate. That’s the A2 district. The district’s base zoning requires a minimum 2.5 acre lot area, 50 foot front and rear setbacks. In this case it’s a corner lot so both the north and the east would be subject to the front setback of 50 feet. Rear would have a 10 foot setback. It’s allowed 20 percent lot coverage. Bluff ordinance is a 30 foot setback or existing for houses built before 1991 20 foot bluff impact zone. The Bluff Creek primary zone is located south and west of the property. Structures are required to be setback 40 feet from that or the existing if they were built before 1998, and there’s a 20 foot do not disturb area associated with that as well. Regarding the septic system itself, the City has different standards enacted under Chapter 19 which will be most of the discussion tonight and that requires a 50 foot setback from the top of a bluff and a 10 foot property line setback for any portion of the septic system. So just doing a quick overview of the site it’s located on a one acre lot so the lot was created before the current 2 ½ acre standards for the district were in place. It has about 13.7 percent lot cover. The primary structure meets all of the district’s required setbacks. The deck back here, you can’t see it very well but it goes about 10 feet into the bluff setback. I apologize this line should have been deleted. That would have referred to the deck’s total distance from the bluff. Not the Chanhassen Planning Commission – September 18, 2018 2 house. The existing septic system we’re given to understand is inadequate and the applicant has been told it will need to be replaced within 2 years and the existing septic system does not meet the current setbacks either. So what the applicant’s requesting to do is to install the septic and pump tanks approximately 20 feet from the top of the bluff back here behind the house. They would then install a pump line which would be this running here. Just due to the basically the geometry of it and the way it has to connect it would need to at one point be within that 20 foot bluff impact zone. It’s about 5 feet from the top of the bluff here at it’s closest point and be located mostly within that 50 foot bluff setback. They’re also requesting to install a double mound system here and at it’s closest point it’d be about 15 feet from the top of the bluff. So that’s the variance they are requesting. As I mentioned the existing system is going to need to be replaced. The other consideration is the applicant is interested in at some point in the future having the potential to add a sixth bedroom so they’re proposing a system that is sized to accommodate that. One of the potential locations we asked them to look at was more of the center lawn area. The areas there are disturbed and the understanding, I believe the septic system designer put a pretty good essay in as to why the State generally encourages you not to locate in disturbed soils. It’s generally considered a location of last resort so that’s why they’re really pushing for this northeastern location. The location of the tanks and septic line largely determined by where the septic line exits the house. There’s not a lot of flexibility in terms of where else they could realistically put those. And the applicant’s designer has noted that mound systems have to be located on the same contour and that’s why he had to do a split design and the rock bed should be placed in an area with 1 to 2 percent slope ideally. So when staff looked over this request one of the things we considered was how the area is projected to develop in the future in terms of what type of variance you know would be reasonable going in. We expect at some point in the future, although there’s no timeline that city sewer and water will be extended to the area. The main line would be through the Bluff Creek Golf Course here significantly north of the property which would be here. They would get serviced through Creekwood. We looked a the right-of-way. There’s about 150 foot jog there where a permanent road could go if the golf course ever developed and the sewer was brought in so that’s one of the reasons why we’ll get to staff’s recommendation in a bit but why we feel it’s appropriate to give a very small property line setback is because the system could be placed very close to the applicant’s property line in the north or east without running into potential issues with future right-of-ways. Again there’s no timeline really for when sewer and water would become available to this site. So when staff looked over, and I should just mention. This area in red was one of the initial proposals that they are not interested in going forward with so that can be disregarded. This is a survey. The Certificate of Survey that was submitted for the project and where they showed the proposed double mound system here. It does not show the sand bed unfortunately. So when staff did their assessment we spoke with Carver County’s Conservation Technician as well as having our building inspector who is certified in septic systems discuss with the designer. The applicant’s assessment that the pumps would need to go behind the house about 20 feet from the bluff. Staff is in agreement with that placement. Believe it’s necessitated by the existing conditions on the property. One of the biggest concerns is that there is a drainage swale here which carries a large amount of the water generated by the Bluff Creek Golf Course and it goes right to the top of the bluff. There is currently a head cut just downstream of the proposed location. It’s beginning to Chanhassen Planning Commission – September 18, 2018 3 actively erode that area of the bluff and all that drains directly into Bluff Creek which is a State impaired waterway so staff really is concerned about the potential for the removal of vegetation, grading and other activity associated with the septic system to exacerbate that situation. Speaking with Carver County Soil and Water District, they stated their main concern was that the septic system be positioned clear of the swale which runs about with the 928 contour so the goal would be to get it as south and east as possible from the drainage swale here to minimize the amount of tree loss in the area and try to protect that swale and reduce any erosion impact to that area. Staff and Carver County believe that the system can be reoriented and shifted closer to the property lines than it’s currently proposed and that doing so would allow an increase in the distance between the system and the bluff. So what staff is recommending in order to accommodate that, the applicant’s requesting a 20 foot setback from the bluff for the pump tanks behind the house. Staff concurs with that and supports that variance request. The pump line as I said is basically dictated by the other two features and will need to go within that bluff impact zone and within that 50 foot bluff septic setback. The double mound system, the applicant’s requesting that it be allowed to be placed within 15 feet of the bluff. Staff believes the system can be designed to have it about 30 feet from the top of the bluff. Part of doing that would be the applicant’s currently requesting an 8 foot setback from the property line and reducing that down to a 1 foot to allow the system to be shifted as far away as possible from the top of the bluff. The other issue is staff, the Building Inspector Tessman believes the system can be redesigned then instead of having a 3 to 1 mound ratio, a 4 to 1 mound ratio which would essentially increase it’s slope a little bit. Tighten the system up so it would be able to be squeezed a little further from the bluff as well. So staff is recommending approval of modified variance request from what the applicant is requesting in order to just try to get that extra little bit of distance from the bluff. I’d be happy to answer any questions you may have at this time. McGonagill: MacKenzie could you go back to the diagram, the overhead. Keep going. That one. And kind of show on that one with your pointer where it would lay in there with the contours. I was trying to do this while you were, the proposal that staff is proposing. Walters: So my understanding, okay would be roughly, so in both cases you’d have a T kind of like so and staff’s proposal would basically pivot it down and a little bit to the southeast is my understanding. McGonagill: And where is the head cut that you’re, in the swale that you’re worried about? That staff was worried about. Walters: Yeah I’ll defer that to the Water Resources Coordinator. Strong: It is a little tricky to see. However you can see that there’s this open dark line here in the trees. That’s because that’s the eroded channel. Nothing can grow there so what you’re seeing is this head cut is creeping towards the swale here and these are very highly erodible soils that can easily and quickly be destabilized and so again our primary concern is when you have a potential to hyper saturate or saturate soils that destabilizes them even more of an area that is Chanhassen Planning Commission – September 18, 2018 4 already at risk. Additionally septic system failure and leaks into water bodies is one of the primary sources for e-coli bacteria and e-coli impairments so it’s just an unfortunate combination of two things that we need to try to fit in this space but we really need to keep an eye on this bluff head cut and not increase opportunities and potential for significant rapid erosion. McGonagill: Sure. Follow up question. Strong: Yep. McGonagill: Can you mitigate this with erosion control like you would do in rivers with buttresses and stuff like that? I mean some of my experience we’ve done that in other areas where we’ve matted it. You know concrete matted it or put soil erosion, you know to hold it in place. Strong: Right so under normal conditions we work to erode at the top of the head cut here. The problem is if you have a hyper saturated or a heavier saturated area here, you’re now trying to stabilize a water body at the top of, it’s not a water body but a water feature in some sorts at the top of a steep slope. That becomes extremely difficult because your soils now start to become saturated all the way down. So you know we’re trying to balance all the needs going on right here. McGonagill: So what I hear you saying is erosion, matting or something like that would not. Strong: Will go deep enough. McGonagill: Won’t go deep enough holding. Strong: The issue would end up being in the soils. McGonagill: Okay thank you. Aller: Additional questions? Commissioner Madsen. Madsen: If the proposed septic was sized to the current size of the house would that affect the size required for the mound? Walters: That’s a good question. I would hope the applicant can address to what extent the variance is linked to the additional bedroom. Madsen: Okay. And is the current septic located not on their lot? It looks as if it’s over the properly line. Chanhassen Planning Commission – September 18, 2018 5 Walters: I believe certain features of it are located off the current lot, yeah. If you look at the diagram we’re given, the existing tank is marked just south of the septic line. Unfortunately the information we’re provided with doesn’t show the drain field or any other features but yeah. Madsen: Okay. My question would be if there, if they had obtained an easement then could they, would there be space in that easement to rebuild their septic over there? Walters: Yeah it would be within the bluff and that would also most likely end up being within the Bluff Creek primary zone. Madsen: Okay yeah because I can’t tell. Walters: Yeah. Madsen: If that would make it any better. Walters: Oh I got you. Madsen: Oh maybe that one I can see yeah. Okay so that wouldn’t even help. Okay, thank you. Aller: Any additional questions of staff? Commissioner Weick. Weick: Do we know where the current system drains? I didn’t catch that. Walters: Into the bluff yeah. Weick: It does? Walters: Yeah it’s definitely in a place where we would not currently allow a septic system. Unfortunately you know kind of the 3 lots here are all in a pretty similar situation where they’re you know older houses located near a bluff. Septic ordinances were not necessarily in place at the time so they were put where they were put. Aller: Okay, Commissioner Madsen. Madsen: I think you mentioned that so for the water and the septic to go through, or maybe it was just the septic, Bluff Creek Golf Course would have to be developed so it’s not going to go along 101? Walters: Oh you’re, for the sewer system to go in? Madsen: Yes. Chanhassen Planning Commission – September 18, 2018 6 Aanenson: No the intention of the lift station would be north of Lyman Boulevard and then it would come down and go through Bluff Creek Golf Course and then tie back over to 101. The City’s examined all the alternatives and that’s the most cost effective way so all that’s predicated on development of the golf course. Madsen: Okay so it can’t be included in the 101, okay. Aanenson: They may sleeve some pipes there but to the most effective way to provide municipal services to that area would be coming through the golf course. Madsen: Okay thank you. Aller: Any additional questions? Hearing none if the applicant would like to come forward and make his presentation and step forward and state your name and address for the record that would be great. Gene Sipprell: Okay, my name is Gene Sipprell and my address is 821 Creekwood Drive and it’s a Chaska mailing address but it’s in Chanhassen. Aller: We’ll forgive that. Gene Sipprell: It’s very confusing but we get it. Well just an overview of our situation. We bought this house in May and part of the contingency was to have the well checked, the septic system checked and the four corners, the boundaries checked and so when we did that we found out that the septic system was lacking and would need to be replaced. So we searched to find an adequate septic designer to be able to install this and we found out this is a complicated process and so we came upon this Dale Denn who has quite a bit of experience in this area but it’s $30,000 so it’s not cheap to do this properly. So you know so we contracted with him to give us the bid and explain the process for us. Along the way we found out about this erosion that’s taking place on the property towards the bluff and the concern that we don’t want to exacerbate that and we were told about a program where you might be able to apply and the City, County something might contribute some money towards doing some restoration there. And so we want to do whatever we can to keep the bluff in good shape and so it’s our understanding the only logical location for the septic system is in the northeast quadrant of the property which is furthest away from the bluff so it’s logical to us and you know it has to flow you know a certain parameters and so that’s in the design. And then there’s this thing called the swale and so we can bring in a landscape person that’s skilled at designing that swale and that property so we want to do it right. I have my real estate agent with me who is familiar with those details and he could address that as well. Aller: Great. So it sounds to me as though the location regardless of where it is. Whether it’s the first presentation. The first option that was presented. The second or a third, as long as it Chanhassen Planning Commission – September 18, 2018 7 works for you that it’s okay. It’s not like you have another use of the property that we’re worried about or an intended use in the future. Gene Sipprell: Right, right, yeah. Aller: Okay. And then the question came up before I opened, not stepping on toes here but about the use of the sixth bedroom. The addition. Have you been informed or what is your understanding about the size of the tanks or the use of the tanks and the addition, does it make a difference? Rick Brama: Gene I just talked to him. Gene Sipprell: Yeah, oh you talked to Dale? Rick Brama: Yeah if you want me to address that. Gene Sipprell: Sure, alright. Aller: That’s great. Rick Brama: Is that okay? Aller: Absolutely. Come on, the important thing is that we get. Rick Brama: …need an address? Aller: Yeah. Rick Brama: Yeah Rick Brama, 9371 Kiowa Trail, Chanhassen so I’ve been here a few times. Aller: And we understand that you got the inspection on this and uncovered this dilemma? Rick Brama: Yeah so I just talked to the designer just now just to verify whether or not there is any difference in the design between a 5 and 6 bedroom. Just now I just talked to him and he said no. There’s no difference between the two. The width of the mounds has to be exactly the same between a 5 and a 6 so whether they leave it at 5, this is a design that has to be changed to 6, it shouldn’t affect the difference in the design and the width of the mounds. The two mounds. No matter what he has to split the mounds he just told me you know at the current 5 bedroom so that’s one big concern. There’s a couple other things. One this system right now is eroding the, you know the bluff right behind the house you know so obviously when the system was initially put in the grade of the bluff was acceptable. Now the grade has to be a lot less in order for us to put septic systems and drain fields in the bluff. And just a little background, I’m also a licensed builder. I’m a close friend of their’s so I’m a licensed contractor and this was a very complicated Chanhassen Planning Commission – September 18, 2018 8 situation because before they purchased the property we had to do intensive research. To find out we knew that the septic was going to be non-compliant. That was an easy expectation that it was going to be non-compliant when we asked the sellers to do the compliance inspection just because we knew where it was you know so this was expected so we then did further research and the reality is, is that because of the disturbed soil that’s between the house and where the system is currently you know requested to be placed. There’s no other option on this property so if there was a way now, I didn’t realize that we could actually squeeze and get to 1 foot from the, you know from that east property line that’s an advantage you know. I do have one question specifically related to that. We’ve got, we gained 7 feet here by moving it to the east to get a 1 foot setback but we have to somehow make up 15 feet and is that by changing the 3 to 1 to 4 to 1 to a 3 to 1 on the mound? Walters: My understanding from talking to Building Inspector Tessman is that it’s a combination of the ratio change. Shortening the needed drain field, etcetera, and then also using that 7 feet to kind of pivot the system a little bit and get that extra thing squeaked out. Both Building Inspector Tessman and I believe it’s, I’m going to butcher his last name. Conservation Technician Hagness indicated they felt that the system could accommodate the proposed setback. Rick Brama: Okay. The only concern I have there is we have to trust that judgment because once this gets approved and then the designer says yes I’m going to move everything and it still has to work you know so I just, and that’s okay. I just want to make sure that those, obviously you guys took that into consideration so it’s just been a long road you know to finally get a point where it’s like yeah you guys should probably have a functioning septic system that’s not going down into the bluff you know so. Okay thanks. Gene Sipprell: Thank you. Aller: Thank you. Any additional questions of the applicant at this time? Hearing none we’ll open up the public hearing portion of this item. Any individual wishing to come forward and speak either for or against the item can do so at this time. No? Wanna just have fun? Come up and, alright. Hearing no one come forward we’ll go ahead and close the public hearing portion of the item and open it up for discussion. Commissioner Weick. Weick: I will say I’m usually a tough sell on hardship but this feels like hardship. Right I mean we’ve got to fit a septic system on this property in my opinion and so it sure feels like we’re doing the absolute best we can. And I really appreciate the homeowner you know being so willing to do whatever it takes to protect the bluff and make sure everything works. I mean that’s fantastic so. McGonagill: I agree with you Commissioner and I also would encourage, thank you the homeowner for their intention and there’s a lot that could be done to the bluff about vegetation on it to hold it after you, when you do your landscape design. There’s different things I would encourage you to look at that. Given some previous experience there’s a lot of different stuff Chanhassen Planning Commission – September 18, 2018 9 that you might be able to help continue to mitigate the sloughing so I would just please encourage you to do that as you proceed with your landscape architect but I agree with you. Aller: Yeah I think it’s obviously the uniqueness of the property on certainly no fault to the homeowner who came on and purchased the property. The role here is to accommodate and to the best of our ability a reasonable use of the property. This certainly is reasonable use and then to make sure that it’s the minimal variance that we can do and that happens to be, it sounds like the optimum one as well for purposes of preservation of the bluff and that’s something that we’ve all been concerned with for a number of years so I think it becomes a win/win and I don’t see any reason why I would not vote in support of a motion which I will request at this time. Weick: I can take a look at that. My only question is, does it read, does this read as you, with the 1 foot and all that? Walters: Yes it does. Practice is to give the amount of variance you’re giving from the setback so the 30 foot bluff setback variance is 20 feet from the bluff. It’s counterintuitive. Weick: No that’s okay. Walters: Yeah, no it is. Weick: I just wanted to make sure we had it like everything in there. Walters: Yep. Weick: So I’ll go ahead and propose a motion. Aller: Commissioner Weick. Weick: The Chanhassen Board of Appeals and Adjustments approves the placement of the pump line within the 50 foot bluff setback area and 20 foot bluff impact zone, a 30 foot bluff setback variance for the tanks and a 20 foot bluff and 9 foot property line setback variance for the mounds and dispersal area subject to the conditions of approval and adopt the attached Findings of Fact and Recommendation. Aller: I have a motion. Do I have a second? Randall: Second. Aller: Having a motion and a second. Any further discussion? I would just add that it’s been a long time since we’ve had people come forward with the information ahead of time having inspected their property. We always hear about people saying surprise, surprise, we didn’t know so thank you to your real estate individuals as well for insisting upon certain inspections and to Chanhassen Planning Commission – September 18, 2018 10 have you become aware of these things before and puts you in a better position to deal with the situation and the City knowing what you need to do so thank you for working with us. Weick moved, Randall seconded that the Chanhassen Board of Appeals and Adjustments approves the placement of the pump line within the 50 foot bluff setback area and 20 foot bluff impact zone, a 30 foot bluff setback variance for the tanks and a 20 foot bluff and 9 foot property line setback variance for the mounds and dispersal area, subject to the conditions of approval and adopt the attached Findings of Fact and Recommendation: 1. The applicant must apply for and receive all necessary permits from the relevant agencies. 2. The applicant shall work with the City, County and Watershed staff to maximize the system’s distance from the bluff, minimize it’s impact on the bluff and avoid impacting the existing drainage swale. 3. The applicant shall minimize tree loss, and shall, to the greatest extent possible, avoid removing mature trees within 20 feet of the top of the bluff. 4. A new 1”=20’ scale survey showing the final location of the septic and pump tanks, pump line, mound, and drain field shall be provided as part of the permitting process. 5. The area around the septic system mounds shall be landscaped so as to minimize it’s visual impact. All voted in favor and the motion carried unanimously with a vote of 5 to 0. APPROVAL OF MINUTES: Commissioner Madsen noted the verbatim and summary Minutes of the Planning Commission meeting dated September 4, 2018 as presented. COMMISSION PRESENTATIONS. None. ADMINISTRATIVE PRESENTATIONS. Aanenson: Administrative, I do have a few things. Aller: Administrative. Aanenson: We have 4 meetings left in the year. We do have items on for the October 2nd. We’re hoping to have the Glendale Subdivision on. There’s a lot of neighborhood work going on up there to resolve that so we’ll probably re-notice the neighbors on that too because it’s been a while. Just make sure they have an opportunity to comment. I know Sharmeen’s been Chanhassen Planning Commission – September 18, 2018 11 working with quite a few of them. Then on October 16th right now the Eidsness subdivision will probably come back. That’s up by Big Woods there. In addition. McGonagill: What subdivision is that? Aanenson: Eidsness. It’s a two lot subdivision but it’s complicated by a few other things so we’ll bring that back to you. That one also has a variance with it. And in addition on the, we’re looking to see if we can get it on November 16th. We do have new flood plain maps. We have to adopt a flood plain ordinance by the end of the year. There are some little quirks with that. There are some additional properties that may be in the Bluff Creek. Inappropriately mapped in the Bluff Creek flood plain. There are also some properties that are no longer in the flood plain so we want to identify those and let people know that they may not need flood insurance and so there’s some changes to that. So that’s kind of a, the DNR puts out kind of a model ordinance and technically we need to have a public hearing so we’re going to try to see if we can get it on for the 16th just to make sure we have enough time for the City Council to, or if we need some additional time to see if we need to have an open house so we’ll look at that. We just got that information here in the last week or so, so we’ll either have that on the 16th or the November 20th. On November 20th we do have a couple other big items. Beehive has been working on their project. I think they’re also looking at what the implications are with some of the traffic and turning movements coming out of Minnetonka Middle School West and seeing if they can be a participant in laying out their plat with that. And then also there is a developer looking at the Holasek property which is, that’s off of, is that Lyman up there and just kind of kitty corner from the high school and that was the old nursery there and they are looking at doing, it’s guided office industrial so that’s what that would come in for a couple office industrial. Pardon me? McGonagill: On the 20th? Aanenson: Yep, on the 20th. That’s correct. And they had been working with Vanessa on that too. There was some wetlands on that site too. Right now we do not have anything on for December 4th but there are some things floating out there so we’ll see. I also wanted to just give you an update. I hope you’ve been driving around. Kind of looking at things in town. Mission Hills, the senior housing project is going up. There’s a couple cranes down there. That’s going up pretty quickly. Including the Venue right here downtown. That second platform’s on on that project too and that’s moving along pretty quickly. In addition Life Time’s in for their, they got site plan approval so they’re just they pulled the permit on the second building. They have mirrored office buildings right there on Highway 5 so the second building is all fenced up now so they’ll begin construction on that one so there’ll be two mirror buildings right there. So if you see that, if you’re out and about. And then I don’t know if it was mentioned to you and I missed your last meeting is that Avienda got their watershed district approval so that was a long time in the making just to get all the final things in so we’re working now to get that plat recorded so there’s some things that they need to resolve with that. There’s security posted for the grading permit and in addition there was some credits that they had to demonstrate that they got for wetland replacement and a cash contribution to some wetland replacement within the city and Chanhassen Planning Commission – September 18, 2018 12 that was one we identified on Lyman Boulevard that we’re partnering up with some other cities to do some wetland replacement but more than likely that might be some grading yet closer to winter time and that’s kind of a winter time activity and 4 or 5 months. Aller: And they were going to do the whole. Aanenson: Correct, they’re grading the whole thing but we’ll also take the conservation easement around Bluff Creek Overlay District. That’s one of the, that’s the one lot they’re dedicating. Otherwise the rest of them are outlots. But in addition to that I think I indicated too that they’re going to amend their PUD. I think they’re making kind of, trying to match it up with the market today so they’re making some internal changes which might mean some additional housing to kind of mirror the housing with attracting that to the retail. Kind of having that market so you’ll have an opportunity. We’ll have a public hearing on that, on those PUD changes and I think one of the things that we asked them to look at too was a sign ordinance so there’s a few little tweaks on that so, and that might not happen til, that could be a December one or the first of the year because they do have a few months of grading so that’s kind of where we’re at. There’s some other things that are floating out there that people have been looking at but those are on the top of your possible future ones but I’m not sure. Right now Applebee’s has been purchased so they’re working on a potential just a redevelopment of the site. It might just be a remodel. They’re looking at some redevelopment. There’s cross access parking all over that so it’s a little bit more complicated. Someone else looking for potential restaurant site there so. Also Panera’s going up too so that’s the other one that’s just chugging along too and I think they’re looking for Panera’s looking for like November. I think it says on the sign there too so we have some big changes in the downtown core so. McGonagill: Kate when do you think Galpin come back? That Galpin development. Aanenson: Yeah that’s a good question. I need to give them a call. Lennar and see where they’re at and I’ll let you know as soon as I learn something on that. McGonagill: Thank you. Aller: Big decisions. City Council update. Weick: Can I have a quick question? Aller: Sure. Weick: What’s the, there’s a proposed development sign outside of Target. What’s that for? Aanenson: For a sign. Weick: For the sign. Chanhassen Planning Commission – September 18, 2018 13 Aanenson: That’s a site. Yeah you guys saw that sign request. Weick: That’s what I thought and. Aanenson: Yeah it’s for the liquor store. Aller: And if any of you were not able to be present. Weick: You already talked about it? Okay. Aanenson: Yeah, so that’s…I know everybody asks that. It’s like what’s going on there? Weick: Yeah thank you. I’ll show up next time. Aanenson: Yeah. I know. I know right. It sounds like we’re doing a big remodel so yeah, it’s people are looking at other properties. We kind of get that window whether they’re going to go or no go so we put them in a place holder but if they’re ready to submit then we try to give them, pick a date so not everybody tries to come in on the same meeting so we try to stagger that so, for your benefit and for their’s too. Nobody wants to be the last one on at 11:00 so. But that’s all I had. City Council, I don’t think we had much on the last meeting so they’re talking about the comp plan at their next meeting Monday night. There’s a few loose ends on that. We finally got all the watershed district approval. That was part of the big thing holding it up so again you’re going to see a lot of changes. Code amendments and MacKenzie’s going to be busy with that all of next year with the implementation on that but there’s just a couple of little tweaks that the council wanted to review on Monday night and I think they’ll be ready to adopt it so. Aller: Great, by 2020 we’ll have it all where it’s supposed to be in a timely fashion. So any additional comments or discussion before we adjourn? McGonagill: I have one item. Kate as we go into the fall you know and with a lot of the yard waste and stuff coming, I’m starting to hear a little traffic about what the City needs to do or you know people need to do with the closure of the yard waste facility down on Peavey. And is it our intention to come out with a list for our citizens or what’s the options? Aanenson: That’s a great question. The City Forester, Jill Sinclair wrote an article going out in the next newsletter. I think it will probably be putting out on our city page too of where they can go. The dates so we’ll be providing those opportunities at the City public work site and there’s specific dates that they can bring those in. That will be open for pick up. McGonagill: And that will go through into next year like in the spring clean up too? Chanhassen Planning Commission – September 18, 2018 14 Aanenson: Yeah there’ll be a couple dates that will be open for that of when they’ll be picking those up so you have to kind of just plan around those dates yep, so there will be an article in the newsletter, like I say when that comes out and then they’ll probably be putting it out on our Facebook page too to try to inform everybody. McGonagill: Great, that’s very good news. Thank you. Aller: Thanks, great question. Any additional comments or discussion? Otherwise I’ll entertain a motion to adjourn. Commissioner McGonagill moved to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Planning Commission meeting was adjourned at 8:35 p.m. Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Approve Consultant Contracts and Joint Powers Agreement with Carver County for the Highway 101 Improvements (Pioneer Trail to Flying Cloud Drive) Section CONSENT AGENDA Item No: D.3. Prepared By Paul Oehme, Dir. of Public Works/City Engineer File No: Project No. 2014­08 PROPOSED MOTION “The City Council approves the following: Consultant engineering design and construction services contract with Kimley­Horn and Associates in the amount of $1,757,455. Right­of­way services consultant contract with Henning Professional Services, Inc. in the amount of $200,634. Wetland mitigation consultant services with WSB & Associates in the amount of $10,384. Joint Powers Agreement with Carver County, City Project 14­08." Approval requires a Simple Majority Vote of members present. BACKGROUND On November 23, 2015, the City Council approved the Environmental Assessment Worksheet (EAW) and adopted the official map of the corridor. In 2018, the city was successful in acquiring $9 million in State of Minnesota bond funds to help fund the reconstruction of Highway 101. DISCUSSION The Highway 101 project will expand and realign TH 101 to a four­lane urban roadway section from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61). This 1.1­mile section of road will be designed to meet County State Aid standards. The project generally consists of grading, paving, storm sewer, pedestrian bridge, pedestrian underpass, pedestrian trails, retaining walls, ponds, street lighting, bridge removal, improvements to CSAH 61, water main, and sanitary sewer construction. The city has taken the lead on the project and has been working with MnDOT and Carver County on a funding package to complete engineering and the reconstruction of Highway 101.  The total project is estimated to cost $30 million dollars so additional funding besides the $9 million in state bonding dollars is necessary.  MnDOT is planning to use local metro district funds along with turnback funds to fill the funding gap.  The city will be responsible for the water main and sanitary sewer trunk improvement costs.  The city is also anticipated to help pay for some of the CITY COUNCIL STAFF REPORTMonday, October 8, 2018SubjectApprove Consultant Contracts and Joint Powers Agreement with Carver County for theHighway 101 Improvements (Pioneer Trail to Flying Cloud Drive)Section CONSENT AGENDA Item No: D.3.Prepared By Paul Oehme, Dir. of Public Works/CityEngineer File No: Project No. 2014­08PROPOSED MOTION“The City Council approves the following:Consultant engineering design and construction services contract with Kimley­Horn and Associates in theamount of $1,757,455.Right­of­way services consultant contract with Henning Professional Services, Inc. in the amount of$200,634.Wetland mitigation consultant services with WSB & Associates in the amount of $10,384.Joint Powers Agreement with Carver County, City Project 14­08."Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 23, 2015, the City Council approved the Environmental Assessment Worksheet (EAW) and adoptedthe official map of the corridor.In 2018, the city was successful in acquiring $9 million in State of Minnesota bond funds to help fund thereconstruction of Highway 101.DISCUSSIONThe Highway 101 project will expand and realign TH 101 to a four­lane urban roadway section from Pioneer Trail(CSAH 14) to Flying Cloud Drive (CSAH 61). This 1.1­mile section of road will be designed to meet County StateAid standards. The project generally consists of grading, paving, storm sewer, pedestrian bridge, pedestrianunderpass, pedestrian trails, retaining walls, ponds, street lighting, bridge removal, improvements to CSAH 61, watermain, and sanitary sewer construction.The city has taken the lead on the project and has been working with MnDOT and Carver County on a fundingpackage to complete engineering and the reconstruction of Highway 101.  The total project is estimated to cost $30million dollars so additional funding besides the $9 million in state bonding dollars is necessary.  MnDOT is planning to use local metro district funds along with turnback funds to fill the funding gap.  The city will be responsible for the water main and sanitary sewer trunk improvement costs.  The city is also anticipated to help pay for some of the improvements such as trail improvements.  At this time, the city's share of these improvements is estimated to cost $900,000.  Carver County is estimated to pay $1,300,000 for their share of the project.  The funding package is mostly set so final design and right­of way acquisition work is recommended to start. The project will require several consultant services. The city solicited requests for proposal for final design, construction administration and inspection services to three consulting firms.  Two firms submitted proposals; they were Bolton & Menk, Inc. and Kimley­Horn and Associates, Inc.  The third firm, SRF, partnered with Bolton & Menk on the proposal.  The city, Carver County and MnDOT representatives reviewed, rated and scored each proposal. Areas scored included: Technical competence, understanding of the project and project approach. Specialized experience and capability and experience with leading similar projects. Record of past performance on recent projects. Firm's availability of personnel and other resources to perform the work within the specified time limit. Qualifications and experience of key personnel. Cost. Familiarity with the project and scope of work. The firms proposed costs are as follows: Bolton & Menk, Inc.              $1,884,945.35 Kimley­Horn & Associates    $1,757,455.00 Both firms' proposals were very well detailed and written.  Both firms are technically capable of completing the work and have the resources to complete the work.  The reviewing agencies rated Kimley­Horn & Associates, Inc. proposal slightly better in project work plan and approach. Kimley­Horn & Associates fees are slightly less then Bolton & Menk, Inc.  Kimley­Horn & Associates also completed the EAW and preliminary design.  They also completed the engineering work and construction administration for the recently reconstructed segment of Highway 101 from Lyman Boulevard to Pioneer Trail.  Their work on these projects was acceptable.  Additional surveying, specialty inspection and testing services will be required before construction work starts.  These services will be contracted separately once the construction plans are better defined.   The project requires significant right­of­way needs to realign the roadway.  It is estimated that 28 properties will require appraisal reviews and offers.  A right­of­way specialist will be needed to help the city with these acquisitions.  The plan is to use a right­of­way agent to meet with and negotiate terms for the right­of­way acquisitions.  This work also includes completing appraisals and  appraisal reviews.  Henning Professional Services, Inc. is recommended to complete the right­of­way work.  Carver County contracted with Henning Professional Services, Inc. to help with right­of­way acquisitions on the Highway 101 Minnesota River Bridge crossing project.  Their work on this project was acceptable.  Patchin Messner Dodd and Brumm will complete the appraisals and their fees are included in the Henning Professional Services, Inc. scope of services.  Carver County will assist in right­of­way on six properties.  Henning Professional Services, Inc. contract fee is $200,634.  The city attorney's office will draft the offer letters and complete the closings.   The project will impact some wetlands which will need to be mitigated.  The city will need to go through the wetland alteration permit process and WAC. It is recommended the city use WSB & Associates for the wetland mitigation work.  The city has used WSB & Associates on other wetland mitigation work and their work has been acceptable.  The fee for this service is $10,384. The consultant contracts are a time and materials based work not­to­exceed amount.  Hours will be billed separately for each project area.  As with all engineering contracts, the consultant must submit periodic invoices that staff will review before processing.  The consultant will be required to submit time sheets verifying the hours worked on the project and expense sheets.  Staff will review the invoices and expense sheets for accuracy and conformance to the CITY COUNCIL STAFF REPORTMonday, October 8, 2018SubjectApprove Consultant Contracts and Joint Powers Agreement with Carver County for theHighway 101 Improvements (Pioneer Trail to Flying Cloud Drive)Section CONSENT AGENDA Item No: D.3.Prepared By Paul Oehme, Dir. of Public Works/CityEngineer File No: Project No. 2014­08PROPOSED MOTION“The City Council approves the following:Consultant engineering design and construction services contract with Kimley­Horn and Associates in theamount of $1,757,455.Right­of­way services consultant contract with Henning Professional Services, Inc. in the amount of$200,634.Wetland mitigation consultant services with WSB & Associates in the amount of $10,384.Joint Powers Agreement with Carver County, City Project 14­08."Approval requires a Simple Majority Vote of members present.BACKGROUNDOn November 23, 2015, the City Council approved the Environmental Assessment Worksheet (EAW) and adoptedthe official map of the corridor.In 2018, the city was successful in acquiring $9 million in State of Minnesota bond funds to help fund thereconstruction of Highway 101.DISCUSSIONThe Highway 101 project will expand and realign TH 101 to a four­lane urban roadway section from Pioneer Trail(CSAH 14) to Flying Cloud Drive (CSAH 61). This 1.1­mile section of road will be designed to meet County StateAid standards. The project generally consists of grading, paving, storm sewer, pedestrian bridge, pedestrianunderpass, pedestrian trails, retaining walls, ponds, street lighting, bridge removal, improvements to CSAH 61, watermain, and sanitary sewer construction.The city has taken the lead on the project and has been working with MnDOT and Carver County on a fundingpackage to complete engineering and the reconstruction of Highway 101.  The total project is estimated to cost $30million dollars so additional funding besides the $9 million in state bonding dollars is necessary.  MnDOT is planning touse local metro district funds along with turnback funds to fill the funding gap.  The city will be responsible forthe water main and sanitary sewer trunk improvement costs.  The city is also anticipated to help pay for some of theimprovements such as trail improvements.  At this time, the city's share of these improvements is estimated to cost$900,000.  Carver County is estimated to pay $1,300,000 for their share of the project.  The funding package ismostly set so final design and right­of way acquisition work is recommended to start.The project will require several consultant services.The city solicited requests for proposal for final design, construction administration and inspection services to threeconsulting firms.  Two firms submitted proposals; they were Bolton & Menk, Inc. and Kimley­Horn and Associates,Inc.  The third firm, SRF, partnered with Bolton & Menk on the proposal.  The city, Carver County and MnDOTrepresentatives reviewed, rated and scored each proposal.Areas scored included:Technical competence, understanding of the project and project approach.Specialized experience and capability and experience with leading similar projects.Record of past performance on recent projects.Firm's availability of personnel and other resources to perform the work within the specified time limit.Qualifications and experience of key personnel.Cost.Familiarity with the project and scope of work.The firms proposed costs are as follows:Bolton & Menk, Inc.              $1,884,945.35Kimley­Horn & Associates    $1,757,455.00Both firms' proposals were very well detailed and written.  Both firms are technically capable of completing the workand have the resources to complete the work.  The reviewing agencies rated Kimley­Horn & Associates, Inc.proposal slightly better in project work plan and approach. Kimley­Horn & Associates fees are slightly less thenBolton & Menk, Inc.  Kimley­Horn & Associates also completed the EAW and preliminary design.  They alsocompleted the engineering work and construction administration for the recently reconstructed segment of Highway101 from Lyman Boulevard to Pioneer Trail.  Their work on these projects was acceptable.  Additional surveying,specialty inspection and testing services will be required before construction work starts.  These services will becontracted separately once the construction plans are better defined.  The project requires significant right­of­way needs to realign the roadway.  It is estimated that 28 properties willrequire appraisal reviews and offers.  A right­of­way specialist will be needed to help the city with these acquisitions. The plan is to use a right­of­way agent to meet with and negotiate terms for the right­of­way acquisitions.  This workalso includes completing appraisals and  appraisal reviews.  Henning Professional Services, Inc. is recommended tocomplete the right­of­way work.  Carver County contracted with Henning Professional Services, Inc. to help withright­of­way acquisitions on the Highway 101 Minnesota River Bridge crossing project.  Their work on this projectwas acceptable.  Patchin Messner Dodd and Brumm will complete the appraisals and their fees are included in theHenning Professional Services, Inc. scope of services.  Carver County will assist in right­of­way on six properties. Henning Professional Services, Inc. contract fee is $200,634.  The city attorney's office will draft the offer letters andcomplete the closings.  The project will impact some wetlands which will need to be mitigated.  The city will need to go through the wetlandalteration permit process and WAC. It is recommended the city use WSB & Associates for the wetland mitigationwork.  The city has used WSB & Associates on other wetland mitigation work and their work has been acceptable. The fee for this service is $10,384.The consultant contracts are a time and materials based work not­to­exceed amount.  Hours will be billed separatelyfor each project area.  As with all engineering contracts, the consultant must submit periodic invoices that staff will review before processing.  The consultant will be required to submit time sheets verifying the hours worked on the project and expense sheets.  Staff will review the invoices and expense sheets for accuracy and conformance to the contract. Carver County Joint Powers Agreement Most of the funding for the project will be from the State of Minnesota.  A turnback agreement is being approved by the State of Minnesota and Carver County.  Turnback agreement funding goes to the county and since the city is leading the project, these funds will need to be transferred to the city.  This includes the state bonding funds.  A joint powers agreement between the city and Carver County has been drafted to structure the funding of the project. It is estimated the State of Minnesota will not have all the necessary funds available to fund the project when needed.  Carver County has agreed to bridge the funding gap until state funds become available.  Carver County has agreed to upfront $4 million dollars to pay for consultant services and right­of­way acquisitions.  If state funds do not become available when needed, the city does have the right to stop the work.  The County board will consider approving the turnback agreement with the State of Minnesota and the Joint Powers agreement with City of Chanhassen on October 16, 2018.  Schedule The tentative schedule is as follows: Award Consultant Contracts                    October 8, 2018 60% Construction Plans Complete          March 2019 Bid Project                                               November 2019 Construction Start                                    Spring 2020 Project Substantial Completion               Fall 2021 ATTACHMENTS: Project Layout Kimley Horn Consultant Contract Right of Way Agent Agreement WSB Wetland Consultant Proposal Joint Powers Agreement HALLA FAMI LY LPB E A T RIC E I Z WIE RS IR R E V T R US TSTATE OF MINNESOTA - DNRBLUFF CREEK GOLF ASSOC M A R Y J T E IC H PA U L J TA U N TO N SKIP S COOK HALLA FAMI LY LPHALLA F AMI LY LPCHANHASSEN CITYJAMES M HAUTMANHENNEPIN CO REG RR AUTHORITYHELEN C LI NK REV TRUSTANDREA S CARTYPCH DEVELOPMENT LLCJEFFREY & KATHLEEN DYPW I CKU S FI S H & WI LDLI F E S ERVI CESUSAN V RECHSPENCER L & G LO RI A A BO Y NTONSTEPHEN M & NI COLE DRAGOSROHAN LUND INC HALLA FAMI LY LPSTEVEN J CLI NTONMARTI N K & KATHLEEN M SCHUTROPPAUL W & SUSAN M ALLENRU S S E L L & YVO NN E BA R TO J AMES & CHERYL SULERUDP R KELLY PROPERTIES LLC SKIP S COOK R IL E Y P U R G A T O R Y B L F C R K W SJAMES E & R SUSAN PEDERSEN LIS A C OLS ONW A L T E R G & C H R IS A A R N D T GAYE LYNN GUYTONDANIEL J & KATHERI NE L SMI THVIVE K K A UL RUSSELL & YVONNE BARTOJOHN D & BARBARA J FORCEANDREW J KNIGHTON WILLIAM J MCNEELY J ESSI E KOEBNI CKPCH DEVELOPMENT LLCDEVAL U & DATTA D MEDH CO N RA D L K ERBERTIMOTHY P & JAMI L BUSBY CHANHASSEN CITYJAMES R SCHAFFRAN615 FLYI NG CLOUD DRI VE LLCJOHN B & JANE A PAULRICHARD T HALVERMARYANNE M WHI TETHOMAS J & KATHLEEN R GERTZWALTER & MARTHA MOROZ JAMES A & BONNIE B SWANSEN KEN K HOLMBERGJ T INVESTMENTS LLC D A V ID P & JU D Y M W A L S T A D N EIL B A N NIS TE R CARVER COUNTYJ OHN & ANNA MAE MAKE L ATI MOT HY A & T E R ES A M VOE HL GERALD F & NANCY G SLOCU M NORMAN & KAROLINE L MONROE BRUCE W PAULNI COLA S SMI THTHE WESTERN MOTEL LLCSKI PPER S COOKGARY & DEBRA ANDERSON LONNIE FORD JOHN & ELAINE Z MALAKOWSKYBOYD S P E TER SONJAMES W SABINSKETHOMAS J & KATHLEEN R GERTZBLUFF CREEK GOLF ASSOC MASON REAL ESTATE I NVESTI NG I NJAMES E & GAIL E BECKERJAXON D & ALLISON L LANG HARRY E N IEMELA LAVERNE C & EDYTHE B WHEELERALLEN R ROTHET IMOTHY M & V ICTOR IA A W ISELO I S A RIESG RA FKEVIN NIELSEN GE R AL D R J R & S HELL Y D C O O K HARRY E NIEMELAREN EE L S TRI CKLANDALV IN R LEBEN S RUSSELL & YVONNE BARTO GAYE E CARLSON REV TRUST DANI EL SCHAI TBERGERMICHAEL S SPIESS JAM E S E & R SU SAN PED ER S ENANTHONY & TI NA S WANS ONJEFFREY & KATHLEEN DYPWICKLARRY HOPFENSPI RGERCARVER COUNTYJAMES M & CHERYL A SULERUD STEVEN JON & ANGELA S SMITHSTATE OF MINNESOTA - DNRCHANHASSEN CITYBOYD S & LAURIE J PETERSON9851 PIONEER CIRCLE LLCSTATE OF MI NNESOTA - DNRNEIL BANNISTERMARK D & KAY M HALLAPCH DEVELOPMENT LLCALBERT & SARAH J AVEDIKIANT.H. 101 NORTH OF CREEKWOOD DR. T.H. 101 SOUTH OF CREEKWOOD DR. MINNESOTA 101 MINNESOTA 101 CSAH 14FLYI NG CLOUD DR.8/18/20159:11:29 AMS:\AE\C\Chanh\130454\4-stud-dsgn-insp-rpts\cadd\Figures\PMT 6-1-15\Chanh130454_11x17.dgnalt 3jowensDATE: 130454CREEKWOOD DR.MANDAN CIRCLE LAKOTA LN.MI NNESOTA RI VER BLUFFS LRT REGI ONAL TRAI LBRAMBLE DR.VOGELSBERG TRAIL15' AVERAGE HEIGHT 190' RETAINING WALL CLOSE THOMAS J & KATHLEEN R GERTZ8/19/2015 PREFERRED ALTERNATIVE (ALT 3) (CSAH 14 TO CSAH 61) TH 101 PERIMETER 30 FTREM 35 SFAREA 15 SF AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 ' AREA 26 SQ FT PERIMETER 50FT REM 95 SQ FT PERIMETER 30 FTREM 35 SFAREA 15 SF PERIMETER 30 FT REM 35 SFAREA 15 S F AREA 26 SQ FT PERIMETER 50FT REM 95 SQ FTAREA 26 SQ FT PERIMETER 50FT REM 95 SQ FT AREA 26 SQ FTPERIMETER 50FT REM 95 SQ FT AREA 26 SQ FT PERIMETER 50FT REM 95 SQ FT PERIMETER 30 FTREM 35 SF AREA 15 S F PERIMETER 30 FT REM 35 S F AREA 1 5 S F AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 ' AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 ' 2 5 3055 60 65 70 75 80 85 90 95 1 00 105 110 THRU THRU 0.02 0.02 CL C&G B618 13.5' C&G B618 N.B. T.H. 101 0.04 TRAIL 0.015 1:3 2'10'6.67'6' THRUTHRU 0.020.02 S.B. T.H. 101CL 0.02 LTL 13.5'12'13.5' 0.04 TRAIL 0.0151:32'10'6.67' C&G B618 THRU THRU 0.02 0.02 CL 12' C&G B618 13.5' C&G B618 N.B. T.H. 101 8' SHLD 0.04 TRAIL 0.015 1:3 2'10'6.67' THRUTHRU 0.020.02 12' C&G B618 13.5' S.B. T.H. 101 8' SHLD 0.041:36.67' CL 13.5' 4' R/W R/W 145' R/W R/W R/W 130' R/W 1 INDIVIDUAL PROJECT ORDER (IPO) NUMBER 32 (THIRTY-TWO) Describing a specific agreement between Kimley-Horn and Associates, Inc. (“Consultant”), and the City of Chanhassen (“City”) in accordance with the terms of the Agreement for Professional Services dated March 3, 2003, which is incorporated herein by reference. Identification of Project: TH 101 Improvements (CSAH 14 to CSAH 61) City Project No. 14-08 General Category of Services: Final Design and Construction Phase Services Specific Scope of Basic Services: Provide final design and construction phase services for the reconstruction of TH 101 between CSAH 14 (Pioneer Trail) and CSAH 61 (Flying Cloud Drive) as detailed in the attached Scope of Services (Exhibit A). Additional Services if Required: None identified at this time Deliverables: Final Plans and Specifications Construction Documentation ROW/Easement Acquisition Exhibits and Legal Descriptions Project Website Method of Compensation: To be billed on an hourly (cost plus) basis as detailed in the attached Estimated Costs summary (Exhibit B) Schedule: See attached Project Schedule (Exhibit C) Special Terms of Compensation: None Other Special Terms of Individual Project Order: None ACCEPTED: CITY OF CHANHASSEN KIMLEY-HORN AND ASSOCIATES, INC. BY: BY: TITLE: TITLE: DATE: DATE: 2 EXHIBIT A SCOPE OF SERVICES INDIVIDUAL PROJECT ORDER (IPO) NO. 32 TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 Kimley-Horn will provide final design and construction phase services for the reconstruction of TH 101 from CSAH 14 to CSAH 16, City Project No. 14-08. The scope of the project is as detailed in the preliminary layout developed by Kimley-Horn/SEH and includes the following:  Reconstruction and widening of TH 101 from south of Pioneer Trail (CSAH 14) to the existing roundabout at Flying Cloud Drive (CSAH 61). TH 101 will be widened from 2-lanes to 4-lanes with a bituminous pavement section.  Traffic signal modifications at the TH 101 and Pioneer Trail (CSAH 14) intersection.  Trunk water main and sanitary sewer improvements within the project limits.  Storm drainage improvements including the installation of storm sewer and the construction of two storm water ponds.  The construction of 10-foot-wide bituminous trails.  The construction of a pedestrian bridge over TH 101 for the Minnesota River Bluff LRT regional trail and the construction of a pedestrian underpass north of the existing CSAH 61 roundabout.  Installation of cast-in-place or segmental retaining walls at locations shown on the preliminary layout.  Street lighting improvements.  Demolition of five houses and one business structure. The work plan for the project is as follows: TASK 1 - PROJECT MANAGEMENT 1.1 Administration Jon Horn will serve as project manager and lead all project management activities with the assistance of discipline task leaders, when appropriate. Administration of the project will include monthly progress reports, invoicing, contract amendment requests (if necessary), cost and schedule updates, billing preparation, and communication with project personnel. 1.2 General Coordination General coordination of the project will include scheduling all necessary meetings including:  Project Management Team (PMT) meetings  Agency coordination meetings  Public open house meetings  Utility meetings  Other meetings as required 1.3 Quality Assurance and Quality Control (QA/QC) We will provide QA/QC effort for deliverables and functions throughout the project duration to confirm delivery of quality products within the agreed upon schedule. 1.4 Project Schedule We will prepare a MS Project schedule for the project and update it monthly to keep track of key project milestones. 3 Deliverables:  Monthly progress reports  Monthly schedule update in MS Project  Scheduling of meetings and locations  Coordinate activities with stakeholders TASK 2 - PUBLIC AND AGENCY INVOLVEMENT 2.1 Project Management Team (PMT) Meetings We will schedule and lead an initial kick-off meeting to confirm the basic project objectives, solidify a work plan, and obtain consensus on project requirements. We have assumed up to 13 monthly PMT meetings over the duration of the final design phase. 2.2 Public Open House Meetings Up to three Kimley-Horn team members will attend up to three open house meetings. We will prepare up to five exhibits and one handout for each meeting. We will also provide sign-in sheets and comment cards. We will coordinate with the City to determine meeting locations. Following the meeting, we will document and summarize any comments received for use by the agencies. We also will prepare draft responses to written comments for City review and distribution, as necessary. 2.3 Public and Assessment Hearings for Public Improvements We will prepare materials for public and assessment hearings to meet the MS 429 requirements for the project. These materials include assessment rolls, staff background reports and City Council resolutions. We will also prepare and publish the public hearing notice. We will summarize the comments from the public hearing and provide written responses, as necessary. 2.4 City Council & County Board Meetings We will prepare for and attend up to six City Council and two County board meetings to discuss the project with elected officials. 2.5 Agency Coordination Meetings We will schedule, prepare for, and attend up to 10 agency coordination meetings separate from PMT meetings. We anticipate coordinating with MnDOT Trunk Highway functional groups, MnDOT State Aid, the Riley-Purgatory-Bluff Creek Watershed District, and the Lower Minnesota River Watershed District. 2.6 Property Owner Meetings We will provide exhibits for and attend up to 15 individual meetings with property owners to discuss topics such as right-of-way, grading, utility extensions, and construction staging. 2.7 Utility Coordination Meetings We will schedule, prepare for, and attend three private utility coordination meetings. We will prepare and distribute summaries for each meeting. 2.8 Project Mailings We will prepare and provide up to three newsletters during the project. We have assumed that we will print the newsletters and City staff will provide a list of names and addresses, package, and mail the newsletters. 2.9 Project Website We will develop a website for the project that can be linked to the City, County and MnDOT websites. The website will be used to share information, gather feedback, and communicate with 4 stakeholders. We will update the website up to eight times over the project duration, including text and graphics, and monitor the website on a weekly basis for questions/comments. 2.10 Visual Simulation We will develop an animated visual simulation of the project corridor to illustrate the proposed project improvements for stakeholders. Deliverables:  Meeting agendas and minutes  Materials for all meetings  Newsletter/postcard design and printing for public open house  Newsletter design and printing  Project website including updates  Visual simulation TASK 3 - GEOTECHNICAL RECOMMENDATIONS AND CONSTRUCTION TESTING/OBSERVATION 3.1 Soil Borings We will solicit quotes from two qualified geotechnical engineering firms to obtain the necessary soils information to design the project. We will review and approve the soil boring investigation and analysis plan provided by the selected geotechnical engineering firm. All permits, traffic control, utility clearances, locating and staking of boring locations, and coordination with the City are assumed to be the responsibility of the selected geotechnical engineering firm. 3.2 Laboratory Analysis We will coordinate with the selected geotechnical firm on the scope of the laboratory analysis; however, we have assumed all laboratory analysis will be performed by the geotechnical engineering firm outside of this contract. 3.3 Geotechnical Report A geotechnical report will be prepared by the selected geotechnical engineering firm. We will review the geotechnical report and provide one round of comments to be addressed and amended into the final draft of the geotechnical report. 3.4 Construction Testing and Observation We will solicit quotes from two qualified geotechnical engineering firms to perform the necessary construction material testing for the project. We will coordinate field and laboratory materials testing services as a part of the construction phase services scope of work. Deliverables:  Quotes for soil borings and laboratory analysis  Detailed maps and survey locations showing soil boring/sample locations.  Monthly progress reports  Final submittal package including cover letter, boring logs, test results, and final electronic boring log files  Electronic copies of all reports and soil information  Quotes for construction material testing and observation 5 TASK 4 - SURVEYING AND MAPPING 4.1 Final Design Surveying and Mapping We will perform final design surveying and mapping services for the final design of the project. We have assumed that we will build off the survey established during the preliminary design phase and fill the gaps with additional field survey. We have assumed that approximately 4 weeks of additional survey crew time will be required to prepare the final design base mapping. 4.2 Construction Staking We will obtain two quotes for the required construction surveying and staking services. We have assumed our contract will be amended in the future to add the construction staking services. Deliverables:  Survey and mapping for final design  Solicit quotes for construction staking and other construction surveying requirements TASK 5 - PUBLIC AND PRIVATE UTILITY IDENTIFICATION COORDINATION We will follow the MnDOT Utility Coordination Process as detailed in the current MnDOT Utilities Manual, Utility Coordination Best Practices, and Consultant Project Manager Checklist. 5.1 Gopher State One Call (GSOC) / Utility Mapping We will lead the Gopher State One Call (GSOC) process to obtain utility information. We will also gather potential easement information from utility owners. 5.2 Utility Coordination Letter We will submit a Utility Coordination Letter and 45% plan set to each utility company two to three weeks prior to the utility information meeting. 5.3 Utility Plans and Tabulations We will revise utility plans and tabulations based upon comments from the City, County, MnDOT, and utility owners. We will indicate the impact in the tabulation for each utility identified (leave as is, adjust, relocate, or remove) based on project construction limits, grading changes or project utility installation. 5.4 Utility Design Meeting Preparation We will prepare and submit a utility design meeting letter and 60% plans to each utility company two to three weeks prior to the utility design meeting. We will include information to utility providers regarding project changes and major updates to utility information. 5.5 Utility Relocation Letter and Plans We will request utility owners to submit detailed plans, schedules and estimates using a Request for Relocation Letter. Utilities will be required to submit relocation plans using the red/green/brown marking system. Red marks indicated facilities to be removed or put out of service; green marked facilities will remain in place; and brown marks indicate proposed facilities. 5.6 Utility Verification and Information Letter and Relocation Plans We will submit the Utility Verification and Information Letter and relocation plans to private utility owners. Deliverables:  Data for proposed utility relocations 6  Coordination letters and attachments  Utility plans and tabulations  Utility coordination meeting agenda, materials and minutes TASK 6 - 60% CONSTRUCTION PLANS AND CONSTRUCTION LIMITS The project will be designed to CSAH standards and generally adhere to the 30% design layout previously prepared by Kimley-Horn/SEH. No Federal Funding is anticipated for the project. It is assumed that City, County, MnDOT Trunk Highway functional groups, and the MnDOT Metro State Aid Office will review the plans. We understand that TH 101 is officially mapped and the new alignment should not deviate from the plat; however, the realignment of Lakota Lane may change from the preliminary layout based on property owner input. 6.1 Review and Refine 30% Preliminary Layout We will review and refine the 30% preliminary layout based on input from the stakeholders and agencies. We understand that we will need to coordinate with adjacent property owners on the design refinement of Lakota Lane. The refined preliminary layout shall be the basis for 60% design plan development. 6.2 Prepare 60% Design Plans We will prepare 60% design plans in Autodesk Civil3D format. The specific design elements to be addressed in the 60% plans are as follows:  Pavement design for all roadways  Maximum roadway profile grade of 8%  Evaluation of alternative techniques to address icing on steep roadway slopes  New Minnesota River Bluff LRT Regional Trail bridge  New trail underpass north of the existing Flying Cloud Drive roundabout  Catch basin spacing, storm sewer routing, and storm water pond design  Retaining wall design  Landscaping plan  Lighting plan  Evaluation of grading/filling of ravine at approximate station 95+00 We will incorporate the approved geometric layout into the preliminary (60%) construction plans. The 60% construction plans will generally include the following sheets:  Title sheet and general layout  Statement of Estimated Quantities  Standard plates, construction notes and utility contacts  Typical sections  Tabulations  Intersection and ADA pedestrian ramp details  Alignment plan and tabulation  Existing conditions and topography  Removals  In-place plan and tabulation  Stormwater plans  Pond grading and BMP plans 7  Grading plans  Erosion control plan  Landscape plan  Traffic control plans  Detour plan  Construction plan and profile  Retaining wall plan and profiles  Pedestrian overpass and underpass plan, profiles, and details  Utility plans  SWPPP plan, turf establishment and erosion control plan  Lighting plan  Cross sections (with proposed right-of-way shown) 6.3 Prepare 60% Cost Estimate We will prepare an Engineer’s Opinion of Probable Construction Cost (OPCC) based on the 60% design plans. 6.4 Agency Review and Comment We will submit six hard copies and a PDF version 60% design plans for agency review and address one round of design comments. We will also submit private and public utility layouts as part of the 60% submittal. We will prepare a comment resolution letter summarizing responses to all 60% design comments and submit with the 90% design plans. Deliverables:  60% design plans  60% OPC TASK 7 - 90% AND 100% ROADWAY DESIGN CONSTRUCTION DOCUMENTS 7.1 Prepare 90% Plans Upon completion of the 60% plan review, we will incorporate all review comments and prepare a 90% plan set. The 90% plans will contain all the necessary data for construction and will be a complete plan set less final agency comments. In addition to the plans included in the 60% submittal, the 90% plans shall include the following additional details:  Turf establishment plans  Temporary and permanent erosion control plans  Fiber optic plans Prior to submittal for agency review, the comprehensive QA/QC review will be performed on the 90% plans. 7.2 Prepare 90% Cost Estimate We will prepare an Engineer’s Opinion of Probable Construction Cost (OPCC) for the 90% design plans. 7.3 Agency Review and Comment We will submit six hard copies and a PDF version 90% design plans for agency review and address one round of design comments. Our submittal will include public and private utility layouts and a final drainage area map. We will also submit one copy of the 90% plan set for MnDOT State Aid review 8 (includes PDF submittal) and submit four (4) copies of the Project Manual. We will address comments and prepare a comment resolution letter summarizing all 90% design comments and responses and submit with the final plan submittal. 7.4 Prepare 100% Plans, Project Manual, and Cost Estimate We will address and incorporate all applicable comments from review agencies into the final plans and project manual. We will submit final design plans to MnDOT Metro State Aid for approval and address any final comments into the final signed construction documents. We will obtain all necessary plan signatures from other agencies prior to final MnDOT Metro State Aid submittal for approval. We will prepare an Engineer’s Opinion of Probable Construction Cost (OPCC) based on the scope of the final design plans. Deliverables:  90% design plans  90% OPC  100% plans, project manual and OPCC TASK 8 - PERMITS 8.1 Prepare and Submit Permits The City will serve as the WCA LGU for wetlands and will purchase wetland bank credits. We will support the City with any exhibits or descriptions or drainage information for WCA approval. We will prepare permits for the Riley Purgatory Bluff Creek Watershed District and Lower Minnesota Watershed District for general stormwater permitting. We will also prepare permits for the MDH and MPCA. Other permits may be required by the Hennepin County Regional Rail Authority, Three Rivers Park District, Carver County, Minnesota DNR and other local, state and federal agencies. 8.2 Permit Review and Approval We will submit all permits required for the project and coordinate with the appropriate public agencies to address comments and gain permit approvals for the project. Deliverables:  All necessary permits from local, regional, state and federal agencies as required TASK 9 - STRUCTURE DEMOLITION AND REMOVAL 9.1 Environmental Review of Properties We will coordinate the environmental reviews necessary for demolition and removals. We have assumed that the City will pay for environmental reviews outside of the scope of this IPO. 9.2 Hazardous Material Removal We will coordinate all hazardous materials removal and proper disposal prior to demolition. We have assumed that the City will pay for hazardous waste removal outside of the scope of this IPO. 9.3 Structure Demolition Demolition and removals of five houses and one business structure will be completed prior to start of construction under a separate demolition contract. This work includes removal of all structures, septic systems, and wells in the project area. We will obtain the necessary permits required for the demolition and solicit quotes for demolition. In addition to the structure demolition and removal, the existing TH 101 bridge over Bluff Creek and the signal system at CSAH 61 will be removed as a part of the roadway contract. 9 Deliverables:  Quotes for environmental review of properties  Quotes for removal of hazardous waste from properties  Quotes for demolition of structures and removal of wells and septic systems TASK 10 - RIGHT-OF-WAY ASSISTANCE (EASEMENT/RIGHT-OF-WAY EXHIBITS AND DESCRIPTIONS) 10.1 Identify Right-of-Way/Easement Needs We will identify all new right-of-way, permanent easements, and temporary easements required for the project before the completion of 60% design plans to begin the right-of-way and easement acquisition process. Right-of-way and easement needs will be documented on a project layout for City review. We will address one round of comments on the right-of-way layout prior to developing property acquisition exhibits. 10.2 Prepare Legal Descriptions and Exhibits We will prepare legal descriptions and exhibits for all right-of-way acquisition required for the project. 10.3 Right-of-Way/Easement Acquisition We have assumed the City will coordinate the right-of-way acquisition process separately outside of our contract and the City will negotiate the right-of-way acquisition with property owners and obtain the necessary right-of-way. Deliverables:  Easement and right-of -way exhibits  Easement and right-of-way descriptions  Copies of easement and right-of-way exhibits in Adobe (.pdf) and Auto CAD (.dwg) formats  Copies of easement and right-of-way descriptions in Adobe (.pdf) and MS Word formats TASK 11 - PROJECT BIDDING AND AWARD 11.1 Bidding Once the plans are approved, we will advertise the project on QuestCDN, respond to Contractor questions during bidding and issue addenda as necessary. We will manage the bid opening, prepare the bid tabulation and prepare a bid summary letter. Deliverables:  Bid tabulation  Bid summary letter TASK 12 - CONSTRUCTION ADMINISTRATION 12.1 Construction Administration We will perform construction administration services including the following:  Project coordination and communication during construction  Weekly project website updates  Conduct preconstruction and weekly construction meetings.  Property owner coordination 10  Administer shop drawing and submittal review process.  Change order and payment preparation  Final project closeout Deliverables:  Construction documentation  Website updates  Shop drawing reviews  Project closeout documentation TASK 13 - CONSTRUCTION OBSERVATION 13.1 Construction Observation We will provide one full-time construction observer for an assumed 62-week construction schedule. The construction observer duties will include the following tasks:  Daily reports  Photographs before, during, and after construction  Construction staking and material testing coordination  Property owner coordination  ADA design  Utility coordination Deliverables:  Daily reports  Project photographs TASK 14 - AS-BUILTS We will supply record drawings within four months after substantial completion of the project. Deliverables:  As-built drawings 11 EXHIBIT B ESTIMATED COSTS INDIVIDUAL PROJECT ORDER (IPO) NO. 32 TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 We propose to perform all services for the project on an hourly (cost plus) basis. The following is a summary of our estimated not to exceed costs for the project. Work Estimated Fees Task Description and Expenses 1 Project Management $ 50,900 2 Public and Agency Involvement $ 121,190 3 Geotechnical Recommendations and Construction Testing/Observation $ 5,350 4 Surveying and Mapping $ 51,690 5 Public and Private Utility Identification Coordination $ 15,030 6 60% Construction Plans $ 528,220 7 90% and 100% Construction Documents $ 423,850 8 Permits $ 12,340 9 Structure Demolition and Removal $ 23,430 10 Right-of- Way Assistance $ 33,675 11 Project Bidding and Award $ 7,560 12 Construction Administration, Observation, and As-builts $ 484,220 Total Estimated Fees and Expenses $ 1,757,455 A more detailed summary of our estimated hours and costs for each of the individual work tasks included as part of the Scope of Services is provided on the attached spreadsheet. Our total estimated not to exceed cost for the Scope of Services included as a part of this IPO is, therefore, $1,757,455 including all labor and reimbursable expenses. 12 EXHIBIT C SCHEDULE INDIVIDUAL PROJECT ORDER (IPO) NO. 32 TH 101 IMPROVEMENTS (CSAH 14 TO CSAH 61) CITY PROJECT NO. 14-08 The proposed schedule for the project is as follows: Begin Final Design Work October 2018 60% Plans Complete April 2019 Final Plans Complete November 2019 Right-of-Way Acquisition Complete November 2019 Bidding and Contract Award November - December 2019 Start Construction April 2020 Construction Complete Summer 2021 The schedule for construction and the final construction completion date will be refined during the final design process considering the proposed construction phasing/staging plan for the project. A more detailed project schedule is attached. Henning Professional Services, Inc. P.O. Box 25376 Woodbury, MN 55125 Tel: 651-955-5594 1 July 19, 2018 M r. P aul Oehme, PE Public Works Directory/City Engineer City of Chanhassen 700 Market Blvd. Chanhassen, MN 55317 Re: Scope and Proposal for Right of Way Services for TH 101 CSAH 61 to CSAH 14 Dear Mr. Oehme, I am pleased to offer right of way acquisition services to assist the City with securing the land rights required to construct improvements to TH 101 from CSAH 61 to CSAH 14. It is my understanding that the project consists of 28 affected property identification numbers which appear to require 24 appraisals / reviews / offers. The project is slated for 2020 construction, with title and possession anticipated in September of 2019. The project includes federal funds and will require a R/W Certificate from MnDOT prior to letting. I have assembled a well qualified team to deliver the right of way required for this project. In addition, Pat Lambert with Carver County will be providing r/w agent services for parcels 1-6 as he has been working with these folks for several years now in preparation for a project of this type. In summary, our team includes (see attached spreadsheet for parcel numbers): Sonya Henning R/W Project Management Sonya Henning & company R/W Agent Services Parcels 7, 8 and 10-28 (Pat Lambert, Carver Co. R/W Agent Services for Parcels 1 through 6) for reference Steve Carlson, Evergreen Relocation associated with Parcels 1-6 Jason Messner , PMDB Appraisals Kelly Lindstrom Appraisal Reviews We are proposing to provide the following Scope of Services: Task 1: Right of Way Agent Services a)Maintain and provide acquisition spread sheets for information on acquisition b) Negotiator’s log and parcel file per MnDOT and Federal requirements c)Early Notification letter d)Site visit with owners and appraiser CSAH 101 Right of Way Proposal 2 e)Field Title Investigation and Report f)Offer to Purchase g)Negotiation h)Settlement, if appropriate i)Final original parcel files j)Payment requests and appraisal reimbursements for landowners k)This task will also provide coordinating with the City Attorney (CA) who will provide the conveyance documents and other required legal documents and lender consents. If the CA were to provide a sample document, we can populate the documents and ask the CA to review the final version. l)If needed, represent the City at the MnDOT review of the parcel files as related to the review required for the R/W Certificate, as well as, provide assistance and presentation of files for federal audit, if applicable. Task 2: HPS R/W Project Management and Meetings a)Sonya Henning to attend 14 PMT/Settlement/Design meetings b)Provide overall management of r/w team, schedule, billings, coordination, reporting and status. Task 3: Relocation Services Steve Carlson with Evergreen Land Services Company will provide relocation services for an estimated fee of $17,000 for parcels 1-6. See attached proposal for full details. Task 4: Appraiser Services: Patchin Messner Dodd and Brumm will provide appraisal reports for an estimated $72,000, plus a golf course subconsultant. See attached proposal for overall assumptions, as well as the reference to retaining Herbert Norby Golf Course Architects as a subconsultant to assist in the valuation of Parcel 19. An email is also attached to this proposal with additional information. This subconsultant would result in increased fees ranging from $7,680 to $8,640, not including any grading plans. Task 5: Appraisal Reviewer Services: Ms. Kelly Lindstrom will provide an appraisal review for each parcel at a rate of $550 per report. Assuming there are 24 appraisal reports, review services would total $13,200. See attached proposal from Ms. Lindstrom. Assumptions: a)The City or the City’s consultant will provide title research, parcel sketches, staking and survey services needed. b)Henning Professional Services, Inc. is not a law firm and does not provide legal services. The CA will provide legal documents such as easement, consents, disclaimers, certificates, etc., as required. If the CA would like to provide templates, we can populate CSAH 101 Right of Way Proposal 3 those templates but request the CA to provide final review and approval as to form and content. The CA will also review title work and ensure that all interested parties are defined and listed prior to the agent meeting with the landowner. c)The City will provide review of any permits required and request and issue permits as required. d)The City will record documents. e) The City will provide all tax forms such as 1099’s. f)The CA will provide all eminent domain tasks, if needed. Our assistance would be limited to providing all information and files in our possession and to strategize with CA. g)Hourly fee is estimated up to the title and possession date. Services beyond that date are at an hourly rate if the budget has been depleted. Estimated Fee: Please see the attached spreadsheet for the cost estimate, which totals $200,634. Henning Professional Services, Inc. services are provided on an hourly basis. Mileage, certified mail, fed ex are additional and would be billed as a pass through cost. Lender consent fees or any other special fees, are not included, but if needed are at a pass through cost if it is more convenient to have us pay them directly. Thank you for the opportunity to provide this proposal. Please contact me at 651-955-5594 with any questions or comments you have on this proposal or the Scope of Services. Sincerely, Henning Professional Services, Inc. Sonya A. Henning, PE President Attachments: Fee Estimate Spreadsheet Evergreen Land Services Company Proposal Patchin Messner Dodd & Brumm Proposal Correspondence from Herbert Norby Golf Course Architects Lindstrom Proposal Task 1: HPS R/W Agent services for 18* Parcels estimated at approx. $4,300 each $77,490 Task 2: HPS R/W Project Manangement and PMT/Settlement/Design Meetings (14)$9,504 Total HPS Labor for R/W PM and R/W Agent Services $86,994 Task 3: Relocation ‐ Evergreen Land Services Company $17,000 Task 4: Appraisals ‐ Messner ‐ PMDB plus Golf Course Sub $80,640 Task 5: Appraisal Reviews ‐Kelly Lindstrom  $13,200 HPS Mileage ‐ IRS rate  $2,200 Certified Mail (24 parcels x $25/each)$600 Total Expenses $113,640 Total Cost for HPS Labor and Expenses Estimated at:$200,634 * Note: Patrick Lambert of Carver County is providing Task 1 for 6 parcels of the 24 parcels, and therefore,  HPS is only providing Task 1 for the remaining 18 parcels. Estimated Expenses:  City of Chanhassen ‐ TH 101 from CSAH 61 to CSAH 14 Cost Estimate Based on 24 Parcel Appraisals/Offers Henning Professional Services, Inc. (HPS) ‐ July 19, 2018 Prime Consultant HPS Description and Fee: From:Jason Messner To:Sonya Henning Subject:FW: Halla Greens Date:Tuesday, June 26, 2018 9:03:35 AM fyi      Jason L. Messner, MAI Minnesota Certified General Real Property Appraiser License 4000836 messner@valuationcounselors.net   Patchin Messner Dodd & Brumm 13961 West Preserve Boulevard Burnsville, MN  55337 (952) 895-1205   From: knorby@herfortnorbygolf.com <knorby@herfortnorbygolf.com>  Sent: Monday, June 25, 2018 9:59 PM To: Jason Messner <messner@valuationcounselors.net> Cc: golfnorby@earthlink.net Subject: Re: Halla Greens   Jason, Thank for contacting me regarding the Highway 101 expansion. I did the original design on the Halla Greens Golf Course and would be happy to assist you in assessing impact which the new road alignment might have on the golf course property. As we discussed, I would recommend that we look at two or possibly three alternatives. The first would be to simply explore shortening hole 9 from a par 4 to a par 3. I suspect that Mr. Halla will not be open to accepting this alternative. The second alternative would be to explore redesigning some holes and/or the driving range to allow for hole 9 to remain as a par 4. The third alternative may involve impacting the golf course to some lesser degree by utilizing safety netting. Our assessment would include preparing conceptual plans as well as estimates of probable construction costs for each option. We would typically work on an hourly basis at an hourly rate of $160 per hour. For this scope of work, I would estimate our fee to be $7,680 to $8,640. This would not include construction drawings such as a grading plan. If you should like us to proceed, I can prepare a more formal proposal. I would then need to obtain topographic mapping and a copy of the proposed road alignment in an Autocad compatible .dwg file. Please let me know if you have any questions. I look forward to working with you. Thank you. Kevin Norby, ASGCA, RLA Herfort Norby Golf Course Architects 100 East Second Street, Suite 200 Chaska, MN 55318 Phone: (952)361-0644 Cell: (612)865-3418 On Mon, 25 Jun 2018 18:47:38 +0000, Jason Messner wrote:       Jason L. Messner, MAI Minnesota Certified General Real Property Appraiser License 4000836 messner@valuationcounselors.net   Patchin Messner Dodd & Brumm 13961 West Preserve Boulevard Burnsville, MN  55337 (952) 895-1205   1 lKelly Lindstrom, Certified General Appraiser 11042 Sweetwater Path, Woodbury, MN 55129 Klindstrom1@msn.com Telephone: 651-230-4440 June 28, 2018 Sonya Henning Henning Professional Services PO Box 25376 Woodbury, MN 55125 Re: TH 101 --- Appraisal Review Dear Ms. Henning, I am in receipt of your Request for Proposal (RFP) with accompanying attachments for appraisal review services related to approximately 29 parcels located within the TH 101 project area with new right of way and temporary construction easements &/or fee acquisitions. Please consider this my proposal for providing appraisal reviews as outlined below. I am a Certified General Appraiser (Certified General Appraiser License, Minn. #20315256) and am on the Mn/DOT’s Official Pre-Qualified Consultant List. Additionally, I am a certified DBE (11- 013-MJ12). We are able to prepare the Appraisal Reviews within 5 business days of receipt of electronic copy of the Appraisal Reports. The reviews reports will comply with USPAP and will be in a format agreed upon. I understand the appraisals will be used in conjunction with negotiating an acquisition of easement/fee acquisitions related to the TH 101 project. Experience I have considerable experience preparing appraisals in Minnesota including the following areas: Baudette, Bemidji, North Branch, International Falls, Duluth, Mankato, Fergus Falls, Warroad, Roseau, Kanabec County, Dakota County, Washington County, Hennepin County, Ramsey County, Isanti County, Chisago County, and Pine County. I have prepared appraisals for the federal government, specifically the U.S. General Services Administration and other governmental entities, namely MnDOT, Metropolitan County, Isanti County, Pine County, Hennepin County, Ramsey County, Carver County, Dakota County, Washington County, and Chisago County. I have worked on and managed appraisal projects of various sizes and of multiple property types, including both residential and commercial properties. Personnel/Work Assignments I have located the project area and have noted the range of possible impacts, specifically landscaping and setback issues as access areas will not be permanently impacted. Fees Estimates: Given the complexity of the reports, along with the uncertainty as to the full impact to each of the parcels, the Not to Exceed estimate for Appraisal Reviews (based on a per report fee) is: 2 Appraisal Review Reports: 29 Appraisal Review Reports - $550/Report: $15,950.00 Thank you for your consideration. I hereby certify that I am a duly authorized representative of the Company, that I am not aware of any potential conflict of interest the Company may have in providing these Appraisal services, and that the information contained within this proposal is current, true, and correct to the best of my knowledge. 6/28/2018 Kelly Lindstrom Certified General Appraiser Minnesota Certified General Appraiser License #20315256 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\012363-000\Admin\Docs\LTR - 070218 - poehme.docx July 2, 2018 Mr. Paul Oehme City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Re: Scope of Work for Wetland Permitting for the TH101 Improvements from CSAH 14 to CSAH 61 Dear Mr. Oehme: Outlined below, please find a scope of work to assist the City of Chanhassen in preparing and securing wetland permits for the TH 101 Improvements from CSAH 14 to CSAH 61. The City will be preparing the design plans for the TH 101 project starting in August for a planned project letting in December 2019. Final design plans are anticipated in March 2019. This scope of work and cost estimate assumes the project design will proceed along this timeframe. If delays occur, additional scope of work may be needed and will be discussed with the City. The TH101 project involves reconstruction of 1.2 miles of road. The road will be reconstructed from two- lanes to four-lanes and include some realignment and turn lanes. It is anticipated that some of the project’s wetland impacts may be eligible for Board of Water and Soil Resources (BWSR) Local Road Replacement Program for those impacts that meet the safety requirements of BWSR’s guidance. Some impacts may not be eligible and wetland mitigation will need to be obtained. This scope of work assumes that wetland mitigation that is needed outside of BWSR Road Bank will be obtained through purchase of wetland credits. The cost estimate includes the process to locate and permit approval of use of credits, but does not include the cost and fees to purchase the credits. Scope of Work Task 1: Update Wetland Delineation The wetlands along the project corridor were delineated and approved in 2015. Wetland delineations are valid for five years and therefore these wetland delineations are approved through 2020. With project construction anticipated in 2020, we recommend that the wetland delineation be reviewed the summer of 2018 to ensure that there are no changes to the wetland delineation and to inform the design process. This task will include a visual inspection of the wetland delineations based on the 2015 wetland delineation report. If it appears hydrology has changed, the wetland will be re-delineated. Information related to this delineation update will be summarized in a Technical Memo and provided to the Ci ty as the Local Government Unit (LGU) for W etland Conservation Act (W CA) and the US Corps of Engineers for review and approval. If landowner approval is needed to complete the delineation review, we anticipate the City will obtain this approval. No TEP meeting is anticipated to be needed for this task. Task 2: Prepare and Submit Wetland Permit Applications Following approval of the wetland boundary and once the wetland impacts have been identified through the design process, WSB will coordinate with regulatory agencies to obtain necessary wetland permits prior to project letting. The following wetland permits are anticipated to be needed for the project: • US Army Corps of Engineers (COE) Section 404 Permit • Wetland Conservation Act (WCA) Replacement Plan Approval • Riley Purgatory Bluff Creek Watershed District wetland impact review and buffer approval • Lower Minnesota Watershed District wetland review (no wetland permits required) July 2, 2018 Page 2 K:\012363-000\Admin\Docs\LTR - 070218 - poehme.docx • Department of Natural Resources Work in Public Waters (if impacts to Bluff Creek) It is assumed that the city or its engineering consultant will prepare and follow up on the stormwater quantity, quality, and floodplain permit applications to the Riley Purgatory Bluff Creek Watershed District. It is anticipated that the City/other consultant will provide wetland impact figures and quantities or that WSB will be able to use the consultant’s CAD/GIS files to create these figures based on at least the 80% design files. WSB will prepare and submit the permit applications to the wetland permitting agencies. This task includes one meeting with the Technical Evaluation Panel (TEP). A portion of the project may qualify for the BWSR Local Road Replacement Program for wetland mitigation. For the portion of the project that does not quality, WSB will develop a replacement plan for the City to purchase wetland credits. This task assumes one round of revisions on the permit applications. The cost to purchase wetland credits or any permit fees are not included in the estimate. WSB will begin preparing permit applications once wetland impact figures and quantities are provided by the City. With project letting in December 2019, permit applications should be submitted on or before June 2019. Cost Estimate The cost to complete the wetland delineation update and permitting for this project is estimated at $10,384. A cost estimate breakdown by task is attached. If you have questions, please call me at 763- 287-7196. Sincerely, WSB & Associates, Inc. Andi Moffatt Principal/Group Manager City of Chanhassen hereby authorizes the scope of work outlined above. ___________________________________ Signature ___________________________________ Name ___________________________________ Title ___________________________________ Date ADMIN Office TechnicianEPNR Project ManagerEPNR ScientistGIS SpecialistTotal HoursTotal CostE. Foster A. Moffatt R. Franta M. Phillippi $80 $173 $92 $77 TASKS Start Date Finish Date Level 2 Wetland Delineation 8/1/2018 8/30/2018 2 4 12 18 $1,956 GIS Mapping 8/15/2018 8/30/2018 4 4 $308 Prepare/Submit Permit Applications 4/1/2019 10/30/2019 4 12 40 8 64 $6,692 TEP Meeting 7/1/2019 7/30/2019 4 8 12 $1,428 Total Cost $10,384 6 20 60 12 98 $10,384 WSB & Associates Inc ESTIMATE OF COST TH 101 Reconstruction Wetland Delineation and Permitting Services Total Hours City of Chanhassen Total Staff/Resource Name Hourly Rates Task 1 Update Wetland Delineation Task 2 Prepare and Submit Wetland Permit Applications Total Project Cost 1 199105v1 JOINT POWERS AGREEMENT FOR DESIGN AND CONSTRUCTION ON HIGHWAY 101 BETWEEN PIONEER TRAIL (CSAH 14) AND FLYING CLOUD DRIVE (CSAH 61) THIS AGREEMENT ("Agreement") is made and entered into as of the ______day of ___________, 20___, by and between the CITY OF CHANHASSEN (“City”) and the COUNTY OF CARVER ("County") (each sometimes hereinafter called "Party" and both sometimes collectively "Parties"), the Parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, each of the Parties has the authority to construct, maintain, repair, and improve public streets within their respective jurisdictions; and WHEREAS, Trunk Highway 101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61) is a designated state highway, located within the corporate limits of City; and WHEREAS, this segment of Highway 101 is in need of improvements, including reconstruction to a 4-lane urban highway; and WHEREAS, the Minnesota Department of Transportation (MnDOT) has determined that Trunk Highway 101 from Carver County State Aid Highway CSAH 14 (Pioneer Trail) to CSAH 61 (Flying Cloud Drive) is no longer needed for trunk highway purposes; and WHEREAS, MnDOT and the County will enter into a separate agreement to transfer this segment of Highway 101 to the jurisdiction of the County as CSAH 101; and WHEREAS, Minnesota Rules Chapter 8820, State-Aid Operations govern eligibility and requirements for adding roadways to state aid roadway systems; and WHEREAS, the Parties desire to undertake a joint project to construct improvements on Highway 101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61) involving pedestrian bridge, grading, aggregate base, pavement surfacing, curb and gutter, sidewalk, trails, pedestrian underpass, storm sewer, City utilities and other incidentals and to share the costs of such improvements as herein provided; and WHEREAS, the City has agreed to be the lead agency for the Project; and WHEREAS, the Project has been awarded Local Road Improvement Program (LRIP) funds (State General Obligation Bonds) and is eligible for County Turnback (CTB) funding once the highway is under County jurisdiction. In addition, The Minnesota Department of Transportation (MnDOT) will provide other state funds to the County upon jurisdictional transfer in the form of lump Page | 2 199105v1 sum payments; and WHEREAS, the County agrees to procure the necessary funds from the State of Minnesota for the Project via separate agreements and transfer the funds to the City as required for the Project; and WHEREAS, the parties agree to enter into a separate agreement to transfer jurisdiction of any remaining portions of Highway 101 between Pioneer Trail (CSAH 14) and Flying Cloud Drive (CSAH 61) that are not needed for county highway purposes; and WHEREAS, the authority of the Parties to enter into this Agreement is provided by Minnesota Statutes, Section 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the Parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purpose. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project and the sharing of the costs of the Project. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The Parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. The Project will be open to inspection of duly authorized representatives of the Parties at any time during normal business hours and as often as reasonably deemed necessary. Section 1.03. Relationship To Other Contracts. The City and the County acknowledge that Contract Documents will be entered into by the City on behalf of the Parties with respect to the Project, and that Change Orders or other documents may be entered into by the City on behalf of the Parties, with respect to the Project. This Agreement shall be construed so as to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the Parties and all amounts owed by one Party to the other have been paid in full. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part of this Agreement. Section 1.06 Enabling Authority. Minnesota Statutes, Section 471.59, authorizes two or more governmental units to jointly exercise any power common to the contracting Parties. ARTICLE II DEFINITIONS Page | 3 199105v1 Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: (a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time. (b) Change Order: a written order, change order or supplemental agreement to the Contractor approved in writing, which may be electronic, by both Parties hereto and signed by the City Representative on behalf of the Parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. (c) City: the City of Chanhassen. (d) City Representative: Paul Oehme, P.E., City Engineer (e) City/County Costs: the direct and indirect costs of City and County employees performing services on behalf of the Project, and other incidentals. (f) Design Phase Professional Services Costs: the fees and costs for all professional services performed in design phase activities for the Project. (g) Construction Phase Professional Services Costs: the fees and costs for all professional services performed in construction phase activities for the Project. (h) Contract Documents: drawings; Engineers Estimate; specifications; general and special conditions; addenda, if any; Change Orders; and the construction contract for the Project; approved by the Parties, or their respective representatives. (i) Contractor: the person or entity that is awarded the contract for the construction of the Project. (j) County: Carver County. (k) County Representative: Lyndon Robjent, P.E., Carver County Engineer. (l) Engineers Estimate: the professional engineer’s opinion of probable cost prior to the bidding of the Project, which encompasses all projected costs tabulated for each Party. (m) Project: In general project consists of grading, select granular aggregate, aggregate base, bituminous pavement, curb & gutter, sidewalk, trails, pedestrian bridge, pedestrian underpass, city utilities, storm sewer, and other incidentals. Page | 4 199105v1 (n) Project Costs: all costs for and associated with the construction of the Project, excluding Design Phase Professional Services Costs, Construction Phase Professional Services Costs, and City/County Costs. (o) Project Location: Highway 101 from Pioneer Trail (CSAH 14) to Flying Cloud Drive (CSAH 61), as generally depicted in Exhibit A. (p) Uncontrollable Circumstances: the occurrence or non-occurrence of acts or events beyond the reasonable control of the Party relying thereon, and not the result of willful or negligent action or inaction of the Party claiming the event as an Uncontrollable Circumstance, that materially adversely affects the performance of the Party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (2) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution of this Agreement. (3) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Project. (4) Orders and/or judgment of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such Party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such Party. (5) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the Parties have no employment relationship and the Parties, or either of them, cannot, using best efforts, obtain substitute performance. ARTICLE III ALLOCATION OF DUTIES Section 3.01. Design Phase Activities. Design phase activities, including, but not limited Page | 5 199105v1 to, field surveys, geotechnical investigation, design, engineering, right of way acquisition, third party agreements, and other matters, shall be completed by the Parties as follows: The City will complete all Design Phase activities except right of way negotiations for the 6 parcels identified in Exhibit B. The County will compete the negotiations and offer settlements for these parcels. The City will approve and make payments to the property owners. Eminent Domain activities for all parcels will be the responsibility of the City. The City will transfer ownership of any permanent easement and right of way required for County Highway 101 purposes to the County at the completion of the Project. The parties agree that any remaining revenue after expenses for remnant parcels that are sold after the Project will be credited to the costs of the Project. The County will enter into a Jurisdictional Transfer Agreement with the State which will allow the Project to be eligible for LRIP and CTB funding. The agreement will also define the terms and payment schedule of any additional lump sum payments from the State to be used on the Project. The County will work with the State on fund transfers as State funds becomes available and transfer these to the City as defined in Section 4.05. If State funds are not available as anticipated, the County will pay for its share of the Project as defined in Section 4.01 using County funds or at either Parties option, this Agreement may be terminated. Section 3.02. Construction Phase Activities. Construction phase activities, including, but not limited to, the bid process, preparation of contract documents, awarding of contract, construction inspection and surveying and other matters, shall be completed by the City. Section 3.03. Contract Award. The Contract Documents must be approved in writing, which may be electronic, by both Parties prior to the solicitation of bids. In accordance with the applicable provisions of Minnesota Statutes, City will cause bids to be received by it for the construction of the Project and, subject to approval by the City and the County if the low responsible bidder is more than the Engineers Estimate, shall award the contract for the construction of the Project to the lowest responsible bidder. If both parties do not approve the bid, this Agreement shall be terminated. Section 3.04. Project Construction. Subject to Uncontrollable Circumstances, the Parties shall cause the Project to be constructed in accordance with the Contract Documents. The City and County shall have the right to review and approve of any proposed changes to the plans and specifications as they relate to cost participation prior to the work being performed. Section 3.05. Maintenance Upon Project Completion and Final Acceptance. Highway maintenance shall be completed by the Parties, upon project completion and final acceptance of the Project. The Parties agree to perform highway maintenance responsibilities that are consistent with the Carver County Cost Participation Policy, Maintenance Section, as shown in Exhibit C, unless superseded by a separate highway maintenance agreement between the Parties. The City will perform all maintenance responsibilities on all streets under the City jurisdiction. ARTICLE IV COST SHARING Page | 6 199105v1 Section 4.01. Allocation. The City shall pay $900,000 plus the cost of City sanitary sewer and water. County shall pay for all other Project Costs, Design Phase Professional Services Costs and Construction Phase Professional Services Costs that are eligible for Local Road Improvement Program (LRIP) funding and County Turnback (CTB) funding plus up to $1,300,000 in costs not covered by the LRIP and CTB funds. All other costs shall be split between the parties according to the Carver County Cost Participation Policy for Conventional Projects Programmed in the County 5-year CIP (Exhibit C) and the following: Right of way acquisition costs including related professional services costs that are not eligible for LRIP and CTB funding shall be split evenly between the parties (50% County, 50% City) Section 4.02. Payments to Contractor. The City shall make partial progress payments to the Contractor and, upon approval of both Parties hereto, the final payment to the Contractor in accordance with the Contract Documents. The designated County Representative shall have the right to approve of any Change Orders prepared by the City that affect the County’s share of the construction cost. The County further agrees that it will participate in the settlement of any claim from the City’s contractor for the Project that involve delays attributable to unreasonable delays in approval by the County for plan or specification changes deemed necessary by the City Engineer or staff. The amount of the City’s participation in any such claim shall be commensurate with the percentage of delay directly attributable to County’s actions. Section 4.03. Adjustments and Reconciliation. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. Prior to final acceptance of the Project, the designated City representative shall provide the County with a reconciliation of all costs for the Project and the respective contributions of the Parties for the review and approval of the Parties. Section 4.04. Exclusive Responsibility. All aspects of application for State of Minnesota for State and Federal Funds and the grant thereof by the State, are the exclusive responsibility of the County, including but not limited to the investment, expenditure, and allocation of such funds. It is specifically agreed that any interest on the investment of any such funds is the sole property of the County, to use as the County shall see fit. Section 4.05. Payment to City. The County agrees to reimburse the City for costs incurred, pursuant to Section 4.01. Unless previously deposited as provided herein, the County is responsible to pay these monies to the City within thirty (30) days of being invoiced for costs incurred or services performed. Costs will be invoiced at the completion of each project phase and upon final acceptance of the project by the Parties, unless an alternative schedule is mutually agreed upon in writing by the authorized representatives of the Parties. The County is responsible to claim reimbursement from the LRIP and CTB funds. Page | 7 199105v1 Upon execution of the Highway 101 Jurisdictional Transfer Agreement with the State of Minnesota, the County will transfer $4,000,000 of its share of project funding to the City upon invoice to assist in cash flowing the Project, unless an alternative schedule is mutually agreed upon in writing by the authorized representatives of the Parties. Section 4.06. Payment to County. The City agrees to reimburse the County for costs incurred, pursuant to Section 4.01. Unless previously deposited as provided herein, the City is responsible to pay these monies to the County within thirty (30) days of being invoiced for costs incurred or services performed. Costs will be invoiced at the completion of each project phase and upon final acceptance of the project by the Parties, unless an alternative schedule is mutually agreed upon in writing by the authorized representatives of the Parties. ARTICLE V GENERAL PROVISIONS Section 5.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to City and County, certified mail, return-receipt requested, at the following address: City: Paul Oehme, PE Public Works Director/City Engineer City of Chanhassen 7700 Market Blvd., P.O. Box147 Chanhassen, MN 55317 County: Lyndon Robjent, PE County Engineer Carver County Public Works 11360 Hwy 212 West, Suite 1 Cologne, MN 55322 Either Party may change its address or authorized representative by written notice delivered to the other Party pursuant to this Section 5.01. Section 5.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 5.03. Survival of Terms, Representations and Warranties. The representations, warranties, covenants, and agreements of the Parties under this Agreement, and the remedies of either Party for the breach of such representations, warranties, covenants, and agreements by the other Party shall survive the execution and termination of this Agreement. The terms of Sections 3.05, 5.14, 5.15, 5.16 and 5.17 shall survive the expiration, termination or withdrawal from this Agreement. Section 5.04. Non-Assignability. Neither the City nor the County shall assign any interest Page | 8 199105v1 in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other Party. Such consent shall not be unreasonably withheld. Section 5.05. Alteration. It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all Parties. Section 5.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any Party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 5.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 5.08. Interpretation According to Minnesota Law. The Laws of the State of Minnesota shall apply to this Agreement. Section 5.09. Final Payment. Before final payment is made to the Contractor, the Contractor shall provide a certificate of compliance from the Commissioner of Revenue certifying that the Contractor and any out-of-state subcontractors have complied with the provisions of Minnesota Statutes, Section 290.92. Section 5.10. Headings. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the Parties as expressed in this Agreement. Section 5.11. Further Actions. The Parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 5.12. Parties in Interest. This Agreement shall be binding upon and inure solely to the benefit of the Parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. Section 5.13. Employees. It is further agreed that any and all full-time employees of County and all other employees of said County engaged in the performance of any work or services required or provided for herein to be performed by the County shall be considered employees of Page | 9 199105v1 County only and not of City and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of County employees while so engaged on any of the work or services provided to be rendered herein shall be the sole obligation and responsibility of County. It is further agreed that any and all full-time employees of City and all other employees of said City engaged in the performance of any work or services required or provided for herein to be performed by City shall be considered employees of City only and not of County and that any and all claims that may or might arise under Workman’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third Parties as a consequence of any act or omission on the part of said City employees which so engaged on any of the work or services to be rendered herein shall be the sole obligation and responsibility of City. Section 5.14. Indemnification. The Parties’ total liability under this Agreement shall be governed by Minn. Statutes, Section 471.59, Subd. 1a. Each Party agrees that it will be responsible for the acts or omissions of its officials, agents, and employees, and the results thereof, in carrying out the terms of this Agreement, to the extent authorized by law and shall not be responsible for the acts/omissions of the other Party and the results thereof. For purposes of determining total liability for damages, the participating governmental units are considered to be a single governmental unit, the total liability of which shall not exceed the limits for a single governmental unit as provided in Minn. Statutes, Section 466.04, Subd. 1. Each Party agrees to defend, hold harmless, and indemnify the other Party, its officials, agents, and employees, from any liability, loss, or damages the other Party may suffer or incur as the result of demands, claims, judgments, or cost arising out of or caused by the indemnifying Party’s negligence in the performance of its respective obligations under this Agreement. This provision shall not be construed nor operate as a waiver of any applicable limitation of liability, defenses, immunities, or exceptions by statute or common law. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, Section 471.59, Subd. la(a); provided further that for purposes of that statute, each Party to this Agreement expressly declines responsibility for the acts or omissions of the other Party. The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. Section 5.15. Records – Availability and Access. Page | 10 199105v1 (a) Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the City agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the City and involve transactions relating to this Agreement. City agrees to maintain these records for a period of six years from the date of termination of this Agreement. (b) Pursuant to Minnesota Statutes, Section 16C.05, Subd. 5, the County agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the County and involve transactions relating to this Agreement. County agrees to maintain these records for a period of six years from the date of termination of this Agreement. Section 5.16. Data Practices. Each Party, its employees, agents, owners, partners, and subcontractors agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. Section 5.17. Nondiscrimination. During the performance of this Agreement, the City and the County agree to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment right in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State laws against discrimination. Section 5.18. Default and Withdrawal. Default in this Agreement may occur when a Party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement. Unless the Party’s default is excused by the non-defaulting Party, the non-defaulting Party may, upon written notice to the defaulting Party representative listed herein, cancel this Agreement in its entirety as indicated below. Any Party may withdraw from this Agreement with or without cause by providing thirty (30) days’ prior written notice to the other Parties herein. Only the governing bodies of the Participating Parties have authority to act pursuant to this provision of the Agreement. Page | 11 199105v1 Each Party to this agreement reserves the right to withdraw from and cancel this agreement within 30 days from the opening of bids for the project in the event either or both Parties consider any or all bids unsatisfactory; the withdrawal from or cancellation of the agreement to be accomplished by either or both Parties within 30 days of opening of bids by serving a written notice thereof upon the other, unless this right is waived by both Parties in writing. Section 5.19. Third Party. This Agreement does not create any rights, claims or benefits inuring to any person that is not a Party hereto nor create or establish any third Party beneficiary. IN TESTIMONY WHEREOF, the Parties hereto have caused these presents to be executed. City of Chanhassen, Minnesota By: Mayor Date: Attest: City Manager Date: County of Carver, Minnesota By: County Board Chair Date: Attest: County Administrator Date: Approved As To Form: County Attorney Date: 12 199105v1 Page | 13 199105v1 Page 1 of 5 Carver County Highway Cost Participation Policy – Adopted March 19, 2013 CCaarrvveerr CCoouunnttyy DDiivviissiioonn ooff PPuubblliicc WWoorrkkss COST PARTICIPATION POLICY Applicable to Cooperative Highway Projects between Carver County and Municipalities. Adopted by the Carver County Board of Commissioners on February 17, 1998. Amended by the Carver County Board of Commissioners on February 13, 2007, and March 19, 2013. A. Construction Cost Share – Conventional Project (Projects programmed in the County 5-year CIP.) Project Items County Share Municipality Share Note Right of Way By Negotiation By Negotiation 1 Retaining Wall in lieu of right of way Same %age as R/W Same %age as R/W Clearing and Grubbing 100% 0% Grading 100% 0% 2 Aggregate Base and Surfacing 100% 0% 3 Parking Lanes on 4-lane or 6-lane road 0% 100% 4 Storm Sewer and Ponds/Treatment Basins %age of Contributing Flow %age of Contributing Flow 5 Culverts 100% 0% Concrete Sidewalk 0%>5000 Population 50%<5000 Population 100%>5000 Population 50%<5000 Population 6 Concrete Curb and Gutter and Pedestrian Ramps 0%>5000 Population 50%<5000 Population 100%>5000 Population 50%<5000 Population 7 Concrete Median and Median Curb 100% 0% 8 Concrete Driveway Entrances (Apron) 100% 0% 9 Municipal Utility Adjustment or Construction 0% 100% Roundabouts By Leg By Leg Traffic Signals By Leg By Leg 10 Intersection Lighting By Leg By Leg 11 Street Lighting 0% 100% 12 Bridges By Negotiation By Negotiation Trails along county highway 0% Local 50% Linking & Regional 100% Destination 100% Local 50% Linking & Regional 0% Destination 13 Trail Underpass/Overpass 0% Local 50% Linking & Regional 100% Destination 100% Local 50% Linking & Regional 0% Destination 14 Landscaping 25% up to State Aid Limit 75% 15 Aesthetic Treatments 0% 100% 16 Highway Signs 100% 0% Electronic/Specialty Signs By Negotiation By Negotiation Noise Walls By Negotiation By Negotiation 17 Mobilization Pro-rated by const. share Pro-rated by const. share Erosion Control Pro-rated by const. share Pro-rated by const. share Traffic Control Pro-rated by const. share Pro-rated by const. share Engineering Services Pro-rated by const. share Pro-rated by const. share Other items By Negotiation By Negotiation Page 2 of 5 Carver County Highway Cost Participation Policy – Adopted March 19, 2013 CCaarrvveerr CCoouunnttyy DDiivviissiioonn ooff PPuubblliicc WWoorrkkss Conventional Project Notes 1. Fee title and permanent and temporary easements needed for projects on the existing county highway system or newly established or dedicated county highway system including the property needed for storm water treatment basins and wetland mitigation sites. 2. Includes grading and removal items. Applies to county roads and work necessary to tie in existing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 3. Applies to county roads and work necessary to tie in existing public street approaches. Enha ncements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 4. Includes grading, base and surfacing. Applies to county roads and work necessary to tie in existing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 5. Includes catch basins, manholes, storm sewer pipes, outlet structures, grit chambers, and water quality and rate control ponds/basins. The county share is based on the ratio of contributing flow from the right of way to the total contributing flow. 6. Existing sidewalk impacted by the highway construction will be replaced in kind by the county. 7. Existing curb and gutter and pedestrian ramps impacted by the highway construction will be replaced in kind by the county. 8. The county pays for standard median design which is plain concrete . If a municipality requests decorative median the municipality pays the additional cost above the cost of a standard median. 9. Concrete aprons are installed at locations determined by the county. Driveways beyond the apron are constructed in -kind. 10. Applies to new and replacement traffic signals. Includes all components that make up a permanent warranted traffic control signal system with steel poles and mast arms installed at an intersection of a county highway and public roadway at an approved location by the county. The county pays 0% of a signal system at a private access/road. The municipality pays 100% of the furnishing and maintenance of electrical power to the traffic signal. The cost to modify, update or completely reconstruct the signal system will be shared at the same percentage as the original installation. 11. Designed to light an intersection for traffic safety purposes. Locations will be determined by the county. 12. Decorative type lighting along the roadway. 13. Applies to trails constructed with county road projects only. Stand alone trail projects are handled separately. Locations and descriptions are shown in the Carver County Comprehensive Plan and other related trail plans and policy documents. Applies to all costs associated with trail including but not limited to: grading, drainage, base, surfacing, pedestrian ramps, wetland mitigation due to trail impacts and additional right way needed for the trail. The county will only participate in trails constructed to meet State Aid Rules and Standards. Costs for major rehabilitation or replacement will be shared at the same percentage as the original installation. Townships are exempt from paying for trails. 14. Underpasses spanning 10 feet or more are considered bridges and will be added to the county bridge safety inspectio n program. 15. Landscaping items as approved by the county. State Aid limit is 5% of annual construction allotment. 16. Aesthetic items that do not serve a specific transportation use such as streetscaping, median plantings, decorative railing, ornamental fencing etc. All approved median plantings require irrigation. 17. Additional costs for decorative noise walls will be the responsibility of the requesting agency. Page 3 of 5 Carver County Highway Cost Participation Policy – Adopted March 19, 2013 CCaarrvveerr CCoouunnttyy DDiivviissiioonn ooff PPuubblliicc WWoorrkkss B. Construction Cost Share – Development Driven Project (Projects not programmed in the County 5-year CIP) Project Items County Share Municipality Share Note Right of Way 0% 100% 1 Retaining Wall in lieu of right of way Same %age as R/W Same %age as R/W Clearing and Grubbing 100% 0% Grading 100% for through lane and shoulder (up to 44’ wide). 50% for additional through lanes and median. 100% for county rd. to county rd. turn lanes. 0% for through lane and shoulder (up to 44’ wide). 50% for additional through lanes and median. 100% for city st. to county rd. turn lanes and county rd. to city st. turn lanes 2 Aggregate Base and Surfacing Same as Grading Same as Grading Parking Lanes on 4-lane or 6-lane road 0% 100% 3 Storm Sewer and Ponds/Treatment Basins %age of Contributing Flow %age of Contributing Flow 4 Culverts 100% 0% Concrete Sidewalk 0% 100% Concrete Curb and Gutter and Pedestrian Ramps 0% 100% Concrete Median and Median Curb 50% 50% 5 Concrete Driveway Entrances (Apron) 100% 0% 6 Municipal Utility Adjustment or Construction 0% 100% Roundabouts By Leg if meets warrants by opening. By Leg up to 50% if meets warrants for design year. 0% if does not meet warrants for design year. By Leg if meets warrants by opening. By Leg but no less than 50% if meets warrants for design year. 100% if does not meet warrants for design year. Traffic Signals By Leg if meets warrants by opening. 50% of County Legs if meets warrants for design year. 0% if does not meet warrants for design year. By Leg if meets warrants by opening. 100% of City legs plus 50% of County Legs if meets warrants for design year. 100% if does not meet warrants for design year. 7 Intersection Lighting By Leg By Leg 8 Street Lighting 0% 100% 9 Bridges By Negotiation By Negotiation Page 4 of 5 Carver County Highway Cost Participation Policy – Adopted March 19, 2013 CCaarrvveerr CCoouunnttyy DDiivviissiioonn ooff PPuubblliicc WWoorrkkss Trails along county highway 0% Local 50% Linking & Regional 100% Destination 100% Local 50% Linking & Regional 0% Destination 10 Pedestrian Underpass/Overpass 0% 100% 11 Landscaping 0% 100% 12 Aesthetic Treatments 0% 100% 13 Highway Signs 100% 0% Electronic/Specialty Signs By Negotiation By Negotiation Noise Walls 0% 100% 14 Mobilization Pro-rated by const. share Pro-rated by const. share Erosion Control Pro-rated by const. share Pro-rated by const. share Traffic Control Pro-rated by const. share Pro-rated by const. share Engineering Services Pro-rated by const. share Pro-rated by const. share Other items By Negotiation By Negotiation Development Driven Project Notes 1. Fee title and permanent and temporary easements needed for projects on the existing county highway system or newly established or dedicated county highway system including the property needed for storm water treatment basins and wetland mitigation sites. The cost share for right of way needed outside the boundaries of a development plat will be negotiated. 2. Includes grading and removal items. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 3. Includes grading, base and surfacing. Applies to county roads and work necessary to tie in exist ing public street approaches. Enhancements to public streets approaches are the responsibility of the municipality. New public or private street approaches are the responsibility of the municipality. 4. Includes catch basins, manholes, storm sewer pipes, outlet structures, grit chambers, and water quality and rate control ponds/basins. The county share is based on the ratio of contributing flow. County share is based on the contributing flow from the right of way less roadway surface areas that the municipality pays for. The municipality share is the contributing flow from outside the right of way plus roadway surface area the municipality pays for. Costs to replace elements of storm sewer systems will be shared at the same percentage as the original installation. 5. The county pays for standard median design which is plain concrete. If a municipality requests decorative median the municipality pays the additional cost above the cost of a standard median. 6. Concrete aprons are installed at locations determined by the county. Driveways beyond the apron are constructed in-kind. 7. Applies to new and replacement traffic signals. Includes all components that make up a permanent warranted traffic control signal system with steel poles and mast arms installed at an intersection of a county highway and public roadway at an approved location by the county. To meet signal warrants, the intersection must meet either the four hour or the eight hour vehicular volume warrant standard. The county pays 0% of a signal system at a private access/road. The municipality pays 100% of the furnishing and maintenance of electrical power to the traffic signal. The cost to modify, update or completely reconstruct the signal system will be shared at the same percentage as the original installation. 8. Designed to light an intersection for traffic safety purposes. Locations will be determined by the county. 9. Decorative type lighting along the roadway. 10. Applies to trails constructed with county road projects only. Locations and descriptions are shown in the Carver County Comprehensive Plan and other related trail plans and policy documents. Costs associated with trail include grading, drainage , base, surfacing, pedestrian ramps, wetland mitigation due to trail impacts and additional right way needed for the trail. The county will only participate in trails constructed to meet State Aid Rules and Standards. Costs for major rehabilitation or replacement will be shared at the same percentage as the original installation. 11. Underpasses spanning 10 feet or more are considered bridges and will be added to the county bridge safety inspection program. 12. Landscaping items as approved by the county. 13. Aesthetic items that do not serve a specific transportation use such as streetscaping, median plantings, decor ative railing, ornamental fencing etc. All approved median plantings require irrigation. 14. Additional costs for decorative noise walls will be the responsibility of the requesting agency. Page 5 of 5 Carver County Highway Cost Participation Policy – Adopted March 19, 2013 CCaarrvveerr CCoouunnttyy DDiivviissiioonn ooff PPuubblliicc WWoorrkkss C. Maintenance - Maintenance of county highways constructed under this policy will be as follows unless specified differently in a separate maintenance agreement. 1. The county is responsible for maintenance of the county highway between curbs or between outside edges of shoulders. This includes but is not limited to snow and ice control, patching, crack sealing, seal coating, pavement rehabilitation, shouldering, striping and sign replacement. In addition, the county is responsible for routine maintenance outside the edge of shoulder and within the right of way of a rural county highway. The county may enter into agreements with municipalities to perform highway maintenance. 2. The municipality is responsible for maintenance of the boulevard, landscaped median, trees, shrubs, irrigation systems, sidewalk, retaining walls, steps, aesthetic treatments, and other urban appurtenances within the right-of- way of an urban county highway. 3. The county is responsible for maintenance of bridges and culverts on the county route. 4. The municipality is responsible for maintenance of its utilities and storm sewer systems including detention/treatment basins. Costs to replace elements of storm sewer systems will be shared at the same percentage as the original installation. 5. The county is responsible for maintaining roundabouts with the exception of island landscaping and aesthetic treatments which are the responsibility of the municipality. 6. Unless stipulated by special agreement, the county will own and is responsible for maintaining traffic signal systems (with the exception of the attached lighting) at county road intersections with local public roadways and private streets. The municipality is responsible for maintaining the signal lighting and the electrical power to the signal system. The cost to modify, update or completely reconstruct the signal system will be shared at the same percentage as the original installation. 7. The municipality is responsible for maintenance of intersection lighting at a county road and local road intersection. The county is responsible for maintenance of intersect ion lighting at a county road and county road intersection. 8. The municipality is responsible for the maintenance of street lights. 9. The municipality is responsible for maintaining trails within the county highway right-of-way. Costs for major rehabilitation or replacement will be shared at the same percentage as the original installation. 10. The municipality is responsible for maintaining pedestrian underpasses and overpasses. 11. The county is responsible for maintaining highway signs. 12. The county is responsible for maintaining electronic/specialty signs. The costs of maintenance will be shared at the same percentage as the original installation. 13. Maintenance of noise walls is the responsibility of the agency paying for the initial installation. CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Resolution 2018­45: Orchard Lane Area Street & Utility Reconstruction Project­Receive Feasibility Study; Call Public Hearing Section CONSENT AGENDA Item No: D.4. Prepared By Paul Oehme, Public Works Director/City Engineer File No: Project 2018­01 PROPOSED MOTION “The City Council receives the feasibility report for the 2018 Street Reconstruction Project No. 18­01 and calls for the public hearing to be held on October 22, 2018." Approval requires a Simple Majority Vote of members present. DISCUSSION See attached staff report. ATTACHMENTS: Staff Report Resolution MEMORANDUM TO: Todd Gerhardt, City Manager FROM: Paul Oehme, Public Works Director/City Engineer DATE: October 8, 2018 SUBJ: 2018 Street Reconstruction Project No. 18-01: Accept Feasibility Study; Call Public Hearing BACKGROUND On March 13, 2017, the City Council approved a consultant contract for the 2018 Street Reconstruction Project. On July 12, 2017, an open house was held to discuss the proposed project. DISCUSSION Every year the City considers streets that are in poor condition to be rehabilitated or reconstructed. For the 2018 Street Reconstruction Project, staff is proposing to make improvements to approximately 0.7 miles of streets. The street segments within the proposed project were identified by the City’s Pavement Management software, site investigations and utility problems in the area. The proposed project is in the Orchard Lane neighborhood in the northwest corner of the city. Sixty-fourth (64th) Street was constructed in 1988 and was sealcoated in 1995 and 1999. All other streets where generally constructed in 1974 and were sealcoated in 1995 and 1999. The pavement condition indices (PCIs) are shown on the graphic below. A PCI of 100 represents a new street. Streets with a PROPOSED MOTION “The City Council accepts the feasibility report for the 2018 Street Reconstruction Project No. 18-01 and calls the public hearing for October 22, 2018. City Council approval requires a simple majority vote of the City Council present.” Todd Gerhardt 2018 Street Reconstruction Project: Accept Feasibility Study; Call Public Hearing October 8, 2018 Page 2 PCI below 45 typically indicate distresses that require a full reconstruction, therefore it is no longer cost effective to repair the streets with minor maintenance or perform a bituminous overlay. The street widths vary between 20’ and 26’ within 30’ up to 60’ wide of right-of-way. The drivable portion of the streets (i.e. the bituminous surface and the concrete gutter) is proposed to be the same as the existing widths. Sixty-fourth (64th) Street has curb and gutter and was constructed in 1988. These streets are somewhat newer than the other streets and show less distress. However, the street area is significantly block cracked and major maintenance is needed at this time. An overlay would prolong the life of the street however the street will show the reflective cracks soon after the street is paved. The street is proposed for a partial reconstruction which would include reclaiming the existing roadway, removing some of the subgrade, placing 10” of reclaimed material as aggregate base matching the existing section, spot curb and gutter replacement, and placing new 4” bituminous surfacing. Todd Gerhardt 2018 Street Reconstruction Project: Accept Feasibility Study; Call Public Hearing October 8, 2018 Page 3 All other streets are proposed to be fully reconstructed. The proposed pavement section includes 18” of sand, 10” of Class 5 and 4” of bituminous as recommended by the soils engineer. Surmountable curb is proposed to be installed in this area. Drain tile is proposed to be added behind the curb. Water Main Improvements The water main in this area is either cast iron or ductile iron pipe. Sixty-fourth (64th) Street is the only area with ductile iron pipe which is not proposed to be replaced. One documented water main break is shown on the graphic below. Due to the poor performance of cast iron pipe in the City, staff is proposing to replace the cast iron pipe with PVC water main. All services would also be replaced where water main is being replaced. Sanitary Sewer Improvements Staff has investigated and televised the condition of the sanitary sewer in this area. Approximately 460 feet of sewer is proposed to be replaced due to the condition of the pipe. The remaining sewer pipe is in good structural condition, although some requires mineral removal, grouting and/or lining to reduce the incidence of inflow and infiltration. These minor repair areas are also proposed to be fixed at this time. Todd Gerhardt 2018 Street Reconstruction Project: Accept Feasibility Study; Call Public Hearing October 8, 2018 Page 4 Storm Sewer Improvements This area has very little stormwater infrastructure. Using the Surface Water Management Plan, a new storm sewer system is proposed for the project area. Based on a hydrologic analysis, there is a need for catch basins and storm sewer to transition from rural sections to urban sections and to tie into the existing public storm sewer on the easterly end of the project area. The system will be comprised of reinforced concrete pipe (RCP). Stormwater water quality improvement options have been identified along with estimated costs and treatment efficiencies for two different potential water quality treatment options to provide improved conveyance and stormwater treatment. The proposed options would implement stormwater measures to provide treatment to reduce both phosphorous and total suspended solids while still providing conveyance and rate control. Though several options were reviewed for feasibility, the limited public land available, topography and narrow right-of-way in this area limits the options for stormwater improvements. Easements may be required depending on the specific option(s) chosen. The specific water quality Best Management Practices (BMPs) recommended for consideration consist of: 1. Rain gardens at 2500 and 2630 Orchard Lane at the existing low point. 2. Adding a drainage swale on the city property at Herman Field Park. Todd Gerhardt 2018 Street Reconstruction Project: Accept Feasibility Study; Call Public Hearing October 8, 2018 Page 5 Feasibility Report The feasibility report was prepared by WSB and Associates. A copy of the feasibility report is available in the Engineering Department. An open house was held on Wednesday, July 12, 2017 to discuss the proposed project and to answer questions; approximately 30 people attended. All of the residents' questions were answered at the meeting and/or with a follow-up after the meeting. PROJECT FUNDING Assessments will be based on the City’s assessment practice of assessing 40% of the street improvement cost to the benefitting properties on a per lot basis. The assessments would be proposed for a 10-year term at an interest rate of prime rate plus 2% at the time the contract is awarded. Budgets for the proposed work have been included in the 2017 CIP. The feasibility estimate has been updated and is shown with the CIP budget below: Funding Source Cost Estimate Budget Revolving Assessment Fund $ 1,254,000 $1,687,300 Stormwater Utility Fund $ 358,000 $200,000 Sanitary Sewer Utility Fund $182,000 $250,000 Water Utility Fund $502,000 $770,000 Total $2,296,000 $2,907,300 The estimated costs include 5% contingency and 11% indirect costs. Estimated Assessments (Orchard Lane, Forest Circle, Forest Lane, and Oriole Ave): Total estimated assessable street costs: $784,811.32 40% assessed: 40% of $784,811.32 = $313,924.53 36 assessable units $313,924.53 ÷ 36 units = $8,720.13/unit** Estimated Assessments for 64th Street: Total estimated assessable street costs: $112,747.03 40% assessed: 40% of $112,747.03 = $45,098.81 12 assessable units $45,098.81 ÷ 12 units = $3,758.23/unit** The estimated assessment lies within the benefit range identified of past consultation reports. Todd Gerhardt 2018 Street Reconstruction Project: Accept Feasibility Study; Call Public Hearing October 8, 2018 Page 6 SCHEDULE The proposed project schedule is as follows: Neighborhood Meeting October 18, 2019 Public Hearing; Authorize Preparation of Plans and Specifications October 22, 2018 Approve Plans and Specifications; Authorize Advertisement for Bids November 12, 2018 Call Assessment Hearing January 14, 2019 Assessment Hearing; Accept Bids and Award Contract January 28, 2019 Start Construction April, 2019 Construction Substantially Complete September, 2019 Attachments: Resolution g:\eng\public\_2018 projects\18-01 orchard lane area recon\communication\bkgd 100818 accept feasibility.docx CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: October 8, 2018 RESOLUTION NO: 2018-45 MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING THE FEASIBILITY STUDY AND CALLING THE PUBLIC HEARING FOR THE 2018 STREET RECONSTRUCTION (ORCHARD LANE AREA) PROJECT NO. 18-01 WHEREAS, a report has been prepared with reference to the above-referenced project, and this report is being received by the Council on October 8, 2018; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council: 1. The Council will consider the improvement of such project in accordance with the report and the assessment of abutting properties for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the street improvements of $1,254,000. 2. Public hearing for the proposed improvements within the 2018 Street Reconstruction (Orchard Lane Area) Project No. 18-01 shall be held on October 22, 2018 in the Council Chambers of City Hall at 7:00 PM. The clerk shall give mailed and published notice of the hearing and improvement as required by law. Passed and adopted by the Chanhassen City Council this 8th day of October, 2018. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Resolution 2018­46: Approve Purchase of 2018 CIP Parks Department Water Truck Section CONSENT AGENDA Item No: D.5. Prepared By Paul Oehme, Public Works Director/City Engineer File No: PW016iii PROPOSED MOTION “The City Council approves the purchase of the Parks Department Water Truck in the amount of $111,956.61.” Approval requires a Simple Majority Vote of members present. SUMMARY Annually, the city considers replacement of vehicles and equipment that have reached their average life expectancy and are showing signs of needing major maintenance. It has been the city’s practice to replace this equipment before major repairs are required. This truck has to be reliable to maintain appropriate city services. The city typically purchase vehicles in the spring; however, this vehicle needed additional procurement research to find a truck that met the specifications and application requirements of the Parks Department. DISCUSSION The 1997 Ford Flooding Truck (EQ­150) is 21 years old. The truck is rusted from the years of service and the tank is leaking due to cracks. The truck cab and chassis pricing is from the state contract which is the best pricing the city can receive. The city has received quotes for the other equipment.   Bids and Quotes 2019 Peterbilt 220 Cab and Chassis (plus tax, license, and registration)$ 74,460.00 2000 Gallon Water Tank, Fenders, Lighting, Strobe Lights, and Toll Box Installed $ 29,913.00 Pump, Valves, Plumbing and Hose Reel $   7,583.61 TOTAL $111,956.61 Budgeted Amount $145,000.00 ATTACHMENTS: CIP Sheet Capital Improvement Program 2018 thru 2022 City of Chanhassen, MN Project # EQ-150 Proicct Name Park Department Water Truck Account#l 400-00004704 Account #2 Department Major Equipmcnt Contact Paul Oehme Type Vehicles Useful Life Crtcgory Park Priority n/aAccount #3 Account #4 sedtowatericerinksinthewinterandtoirrigatetreesintheSurnmer. 18 - #417 I 997 Ford CF 8000 tru"titra. becom" very rusty and the floor boards in the cab have nrsted out' 202120192018 115,000Total r45,0{xl 2018 2019 Total2021Funding Sources Capital Replacement 1f5,0ooTotal 145,000 40 CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Resolution 2018­47: Accept Donation from Charter Bank for Senior Center 2018 Holiday Party Section CONSENT AGENDA Item No: D.6. Prepared By Mary Blazanin, Senior Center Coordinator File No:  PROPOSED MOTION "The City Council approves a resolution accepting a $500 donation from Charter Bank Chanhassen for the Senior Center's 2018 Holiday Party, and directs staff to prepare a letter of thanks to Charter Bank Chanhassen." Approval requires a Simple Majority Vote of members present. SUMMARY This is the 13th year that Charter Bank Chanhassen (formerly Community Bank) will have sponsored this event. This has been a good relationship and Charter Bank states that they are pleased to be associated with the Senior Center and to host this event for community seniors. All donations exceeding $500 must be approved by the City Council. BACKGROUND The Annual Holiday Party (slated this year for December 6, 2018) will be held at the Chanhassen Recreation Center, serving approximately 125 community guests and dignitaries.  RECOMMENDATION Staff recommends that the City Council approve the attached resolution accepting the $500 donation from Charter Bank for the Senior Center 2018 Holiday Party. Additionally, staff will prepare a letter of thanks to Charter Bank for their generous donation. ATTACHMENTS: Resolution CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: ________October 8, 2018 RESOLUTION NO: 2018- _____ MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A DONATION FROM CHARTER BANK CHANHASSEN BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the $500 donation from Charter Bank Chanhassen for the annual Chanhassen Senior Center Holiday Party in 2018. BE IT FURTHER RESOLVED that city staff is hereby directed to prepare a letter of thanks to them for their donation. Passed and adopted by the Chanhassen City Council this 8th day of October, 2018. ATTEST: Todd Gerhardt, City Manager Denny Laufenburger, Mayor YES NO ABSENT CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Approve Satisfaction and Release of Special Assessment Agreement with Apple American Limited Partnership Section CONSENT AGENDA Item No: D.7. Prepared By Todd Gerhardt, City Manager File No:  PROPOSED MOTION “The City Council approves the attached Satisfaction and Release of Special Assessment Agreement with Apple American Limited Partnership dated June 3, 1996.” Approval requires a Simple Majority Vote of members present. BACKGROUND The Chanhassen City Council entered into a Special Assessment Agreement with Apple American Limited Partnership of Minnesota for the development of the Applebee's Restaurant.  The property is being sold and the attorney for the buyer has requested release from several documents, including the subject Special Assessment Agreement.  The closing has taken place and both parties have escrowed the $59,205.00 and will pay the city once the the city agrees to release the special assessment agreement and the payment of outstanding special assessments are made. The $20,700 was paid at the time of building permit issuance in June of 1996. RECOMMENDATION Staff recommends approval of the Release of Special Assessment Agreement upon the buyer/seller reimbursing the city $59,205.00 for sanitary and water hookup/connection charges. ATTACHMENTS: Special Assessment Agreement Satisfaction and Release 199328v1 1 (reserved for recording data) SATISFACTION AND RELEASE OF SPECIAL ASSESSMENT AGREEMENT SATISFACTION AND RELEASE of Special Assessment Agreement granted this 8th day of October, 2018, by the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City"). RECITALS A. Apple American Limited Partnership of Minnesota, a Minnesota limited liability company, (“Owner”) is the fee owner of the real property legally described on Exhibit A (“Property”). B. The City previously entered into a Special Assessment Agreement with Owner dated June 3, 1996 and recorded with Carver County on June 5, 1996 as abstract document number 196187 and torrens document number T92174 (“Agreement”) concerning the assessment of costs, fees and charges associated with the construction of public improvement for sanitary water and water hookup to the Property. C. All assessments levied under the Agreement for the Property have now been paid in full. D. In order to clear title, the City has been requested by Owner to formally acknowledge the satisfaction of the assessment obligations for the Property, and release the Property from the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City of Chanhassen, Minnesota: 1. The City hereby confirms the satisfaction and payment in full of the assessments on the Property. 2. The Property is hereby released from the Agreement. 199328v1 2 Dated October 8, 2018. CITY OF CHANHASSEN By ___________________________________ (SEAL) Denny Laufenburger, Mayor And __________________________________ Todd Gerhardt, City Manager STATE OF MINNESOTA ) )ss. COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this _______ day of September, 2018, by Denny Laufenburger and by Todd Gerhardt, respectively the Mayor and City Manager of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public DRAFTED BY: CAMPBELL KNUTSON, Professional Association Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 AMP 199328v1 3 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Lot Four (4), Block One (1), Crossroads Plaza 3rd Addition, according to the recorded plat thereof, Caver County, Minnesota. CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Accept Bid for Audio Visual Upgrades to City Council Chambers Equipment Section CONSENT AGENDA Item No: D.8. Prepared By Chelsea Petersen, Assistant City Manager File No: ADM­107 PROPOSED MOTION “The City Council approves a bid from Touchpoint Logic to purchase and install new audio/visual equipment in the City Council Chambers in the amount of $60,074.00.” Approval requires a Simple Majority Vote of members present. BACKGROUND City staff has been having an increasing number of issues and complaints relating to the quality of city meeting broadcasts. While some of the equipment is able to be used with a system upgrade, most of the equipment is in need of replacement at this time. Staff has received design suggestions and bids from Touchpoint Logic and Tierney Brothers, and is requesting approval for the quote from Touchpoint Logic at this time. This project will replace all equipment located in the A/V room in order to modernize the broadcast equipment. New controls and camera switch components will make the task of broadcasting meetings easier, which will result in a better viewing experience for those watching either online or via cable broadcast. Additionally, cameras will be upgraded so the broadcasts will be clearer. New components will also include a wide angle lens in order to show the entire dais at one time, new monitors in front of City Council so they may be able to see presentations more clearly, and the smaller monitors on the wall will be removed and replaced with one larger monitor (for a total of two wall­mounted monitors for audience members). Additionally, an "on air" light will be placed at the back of the room so that City Council and Commission members will know when the broadcasts are live during the meeting.  These improvements will be funded by PEG fees, which are only allowed to be used for expenditures relating to improving public communications and the broadcast of public meetings. RECOMMENDATION Staff recommends approval of the bid from Touchpoint Logic to purchase and install new audio/visual equipment in the City Council Chambers in the amount of $60,074.00. CITY COUNCIL STAFF REPORTMonday, October 8, 2018SubjectAccept Bid for Audio Visual Upgrades to City Council Chambers EquipmentSectionCONSENT AGENDA Item No: D.8.Prepared By Chelsea Petersen, Assistant CityManager File No: ADM­107PROPOSED MOTION“The City Council approves a bid from Touchpoint Logic to purchase and install new audio/visual equipment in theCity Council Chambers in the amount of $60,074.00.”Approval requires a Simple Majority Vote of members present.BACKGROUNDCity staff has been having an increasing number of issues and complaints relating to the quality of city meetingbroadcasts. While some of the equipment is able to be used with a system upgrade, most of the equipment is in needof replacement at this time.Staff has received design suggestions and bids from Touchpoint Logic and Tierney Brothers, and is requestingapproval for the quote from Touchpoint Logic at this time.This project will replace all equipment located in the A/V room in order to modernize the broadcast equipment. Newcontrols and camera switch components will make the task of broadcasting meetings easier, which will result in abetter viewing experience for those watching either online or via cable broadcast. Additionally, cameras will beupgraded so the broadcasts will be clearer.New components will also include a wide angle lens in order to show the entire dais at one time, new monitors in frontof City Council so they may be able to see presentations more clearly, and the smaller monitors on the wall will beremoved and replaced with one larger monitor (for a total of two wall­mounted monitors for audience members).Additionally, an "on air" light will be placed at the back of the room so that City Council and Commission memberswill know when the broadcasts are live during the meeting. These improvements will be funded by PEG fees, which are only allowed to be used for expenditures relating toimproving public communications and the broadcast of public meetings.RECOMMENDATION Staff recommends approval of the bid from Touchpoint Logic to purchase and install new audio/visual equipment in the City Council Chambers in the amount of $60,074.00. ATTACHMENTS: Touchpoint Logic Quote Tierney Brothers Quote Quote Date 10/1/2018 Quote # 2828 Name / Address City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 TouchPoint Logic LLC 1276 Park Road - Suite B Chanhassen, MN 55317 Business Phone: 952-401-9354 Business Fax: 952-401-1657 Project Council Chamber Digital Media AV Upgrades Total Item DescriptionMfg Qty Rate Total Blackmagic SWATEMT... Blackmagic Design ATEM Television Studio Pro HD Live Production Switcher Blackmagi... 1 2,869.00 2,869.00 Blackmagic VHUBSMA...Blackmagic Design Smart Videohub 12x12 6G-SDIBlackmagic 1 1,744.00 1,744.00 RM-IP10 Sony RM-IP10 IP Remote ControllerSony 1 2,331.00 2,331.00 Blackmagic HYPERD/A...Blackmagic Design Video Assist HDMI/6G-SDI Recorder and 5" Monitor Blackmagic 1 619.00 619.00 BRBK-HSD2 Sony BRBKHSD2 HD/SD SDI Output Card for BRC-Z330 Cameras Sony 3 1,812.00 5,436.00 Marshcall CV343-CSB 2.5MP 3G-SDI/Composite Compact Broadcast Compatible Camera (Power Pigtail) Marshall 1 624.00 624.00 Marshall VS-M2812-2 Marshall Electronics 3MP CS Mount 2.8-12mm LensMarshall 1 149.00 149.00 Panavise Deluxe Camer... PANAVISE Deluxe Camera Mount (Black, 6")Marshall El... 1 31.00 31.00 Blackmagic CONVMBSH Blackmagic Design SDI to HDMI Mini ConverterBlackmagi... 1 232.00 232.00 Samsung UN32N5300A... Samsung N5300-Series 32"-Class Full HD Smart LED TVSamsung 1 347.00 347.00 STLU Secure, Medium Bolt-Down Table StandChief Mfg 1 94.00 94.00 LG UK6570PUB 70"-Class HDR UHD Smart LED TVLG 2 1,871.00 3,742.00 XTM1U X-Large Fusion Micro-Adjustable Tilt Wall MountChief 2 326.50 653.00 Blackmagic CONVMBHS2 Blackmagic Design Mini Converter HDMI to SDIBlackmagi... 2 231.50 463.00 DM-MD8X8 8x8 Digital Media Switcher; requires DMC series input card & DMC series output cards Crestron 1 2,688.00 2,688.00 DMC-4KZ-C DigitalMedia 8G+® 4K60 4:4:4 HDR Input Card for DM® Switchers, HDBaseT® Compatible Crestron 4 687.50 2,750.00 DMC-4K-HD-HDCP2 4K HDMI Input Card for DM SwitchersCrestron 2 500.00 1,000.00 DMC-4K-CO-HD 2-Channel HDBaseT Certified 4K Digital Media 8G+ Output Card for DM Switchers Crestron 2 812.50 1,625.00 DMC-HDO 2-Channel HDMI Output Card for DM SwitchersCrestron 1 438.00 438.00 DM-TX-201-C DigitalMedia 8G+ Transmitter 201Crestron 2 812.50 1,625.00 DM-RMC-Scaler-C DigitalMedia 8G+ Receiver & Room Controller w/ ScalerCrestron 2 875.00 1,750.00 HD-DA4-4KZ-E 1:4 HDMI® Distribution Amplifier w/4K60 4:4:4 & HDR Support Crestron 3 344.00 1,032.00 HD-Scaler-HD-E High Definition Video Scaler, HDMI In, HDMI Out.Crestron 2 312.50 625.00 DMC-VGA VGA/Video Input CardCrestron 1 625.00 625.00 DMC-SDI SDI Input Card for DM SwitchersCrestron 1 750.00 750.00 Samsung LED S22F350 Samsung 22" HDMI Dais MonitorsSamsung 8 162.50 1,300.00 Tesira SERVER-IO Tesira DSP server with up to 48 channels of I/O, 1 DSP-2 card (2 additional DSP-2 cards can be added) no AVB-1 network card Biamp 1 4,200.00 4,200.00 SEC-4 Tesira 4 channel mic/line input card with acoustic echo cancellation per channel Biamp 4 463.75 1,855.00 SIC-4 Tesira 4 channel mic/line input cardBiamp 1 227.00 227.00 SOC-4 Tesira 4 channel mic/line output cardBiamp 4 201.25 805.00 SVC-2 Tesira 2 line VoIP Telephone interface cardBiamp 1 400.00 400.00 UpLift Desk Electric Elevation DeskUpLift Desk 1 1,370.00 1,370.00 WRK-40-SA-27 Middle Atlantic Products 40 Space, 25.75" Deep Stand Alone Rack (with Rear Door) Middle Atla... 1 1,040.00 1,040.00 Sandies 340-24 On-Air I...Sandies 340-24 On Air Indicators - 24V DC LED "On Air" Studio Warning Light Sandies 1 103.00 103.00 K0P100B K0 Pitch/Pivot Pole Mount Single Display, BlackChief 2 118.00 236.00 Page 1 Quote Date 10/1/2018 Quote # 2828 Name / Address City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 TouchPoint Logic LLC 1276 Park Road - Suite B Chanhassen, MN 55317 Business Phone: 952-401-9354 Business Fax: 952-401-1657 Project Council Chamber Digital Media AV Upgrades Total Item DescriptionMfg Qty Rate Total KTA1036B 36" POLE ACCESSORYChief 1 50.00 50.00 KTA1000B GROMMET MOUNT ACCESSORYChief 1 56.00 56.00 Misc Supplies Misc Supplies, Connectors, Etc 1 700.00 700.00 Shipping Shipping & Handling 1 1,060.00 1,060.00 Programming Custom Programming 10 155.00 1,550.00 Consult & Design Custom - Consult & Design 4 120.00 480.00 Labor Install Labor 104 100.00 10,400.00 Subtotal 60,074.00 Page 2 All pricing is guaranteed for 60 days from the date listed on this estimate. Any estimate accepted after 60 days will be reviewed & pricing may be adjusted because of market changes. Acceptance of Proposal - The price, specifications, conditions are satisfactory and I accept. I authorize TouchPoint Logic to do the work as specified. Payments are 30% down and 70% when completed. Work to be scheduled upon receipt of down payment. Any alternation may affect the total estimate and will be executed with approval of customer and TouchPoint Logic. $60,074.00 Friday, June 01, 2018 City of Chanhassen Proposal for Audio-Visual Service RE: Council Chambers Update Opportunity Number: 15958 R1 Scope of Integration Services Summary of Work to be completed by Tierney Brothers, Inc. at 7700 Market Boulevard Chanhassen, MN 55317. (Please initial if address is correct or provide correct address. ____________ ) Tierney Brothers, Inc. (here-in ‘Tierney’) is pleased to present the following quote to the City of Chanhassen (here-in ‘client’). City of Chanhassen Council Chambers Digital AV Update- Video Display Solution- Tierney will provide and install (2) new 70” sharp commercial displays to be mounted on the wall behind the dais for the audience to view. Tierney will provide and set up (4) new Dell P2418HT monitors at the dais for the council members’ viewing. To maintain the aesthetic around the dais, Tierney will provide (2) additional Dell P2418HT monitors for the operator desks. Within the control room Tierney will provide (1) 43” LG monitor for viewing the broadcast feed to ensure proper video production. Tierney will also provide (1) 27” Vaddio touch monitor for manipulation and playback of the video production system in an intuitive manner. This 27” monitor will replace the requirement for dedicated preview and program monitors. Video Delivery System- Tierney will provide a network based AV solution utilizing the Crestron NVX product line. Tierney will provide (3) Crestron NVX-350 transcoders at the Dais to handle all video output for the Dais and the operator stations. Tierney will provide (8) NVX-350C transcoders within the rack to handle all video routing to and from all video devices within the control room. Tierney will provide (1) Crestron NVX-350 behind each of the 70” displays and (1) NVX-350 on the ceiling for the owner furnished document camera. 1771 Energy Park Drive, Suite 100 Saint Paul, MN 55108 www.tierneybrothers.com 612.331.5500800.933.7337Fax - 612.331.3424 Video Production System Continued – Tierney will provide and install (1) Vaddio AV Bridge MatrixMix Production System. This system is a very simplified production controller with the ability to move the control console freely around the work surface due to its minimal connections to the controller. This controller, with the addition of the above noted 27” touch screen will allow for a very intuitive system to operate. Tierney will provide (4) Vaddio RoboSHOT 20 UHD cameras to replace the existing cameras. These cameras are of improved quality as well as aesthetic due to its one cable connection. Tierney will connect the upgraded production system into the owner furnished cable distribution system as well as the owner furnished recording system. Audio System- Tierney will re-use the existing microphones at the dais, however reconnect them to network audio encoders at the dais to minimize the complexity of the wiring infrastructure as well as to provide digital audio transport to minimize audio interference from nearby RF and EM sources. Tierney will update the existing audio system to a Biamp TesiraFORTÉ with Dante capabilities. This will allow for future implementation of distant participation by council members (i.e. Skype/WebEx/etc.) with acoustic echo cancellation. This feature would require some audio and control programming modifications for proper implementation. Tierney will re-use the client’s existing speakers throughout the space, however will be upgrading (1) amplifier for improved audio control. Tierney will provide audio control for the dais speakers via the control panel. Tierney will configure the audio system to operate in a mix-minus configuration to minimize unwanted audio feedback. Network System- Due to the network-centric nature of the system being proposed, Tierney will provide (1) Luxul network switch to handle all network traffic within the AV system. The client can choose to utilize their own network if desired. Tierney will assist in proper configuration of the switch settings to ensure proper handling of all audio, video and control traffic on the network. In the case the client chooses to utilize their network switches, Tierney will provide a Microsemi POE++ midspan power injector capable of providing the necessary power to the cameras, transcoders, and other POE devices on the network. Control System- Tierney will utilize and reprogram the client’s existing Crestron CP3 processor and Crestron touch panels to control the new system as intended. Tierney will also provide (1) Crestron LED indicator outside of the production booth to indicate if the system is in a recording/standby state. This indicator will be programmed Red while recording and Green while in standby, and when the system is off there will be no indication color at all. Equipment Rack/Furniture- Tierney will provide (1) Middle Atlantic VIEWPOINT 72” Console with 3 bays of racks below the work surface and (1) 9 RU rack extension above the work surface to accommodate all of the AV equipment being installed. The work surface will be 18” deep with a dedicated display mount for the 27” touchscreen to allow easily moving the display for best ergonomics during use. The 43” display will be mounted on the wall above the console to keep the console work surface clear and uncluttered. An articulating keyboard tray will be provided for simple efficient use of a keyboard and/or mouse without using up the primary work surface. Client Responsibilities- • Client to grant access to the space during normal business hours for work to be completed • Client is to provide adequate 110V power to all required locations (Display locations, rack locations, Dais, etc.) • Client to provide working PC’s to be installed within rack for testing/verification purposes during install. PC must be logged in for testing purposes. • Client to properly recycle and dispose of all de-installed equipment and cabling from the site. (Tierney will set unused products aside in an orderly fashion upon de-install) • Client to remove/relocate (2) existing 50” and (1) 70” displays prior to Tierney arriving on site. (existing mounts should also be removed and re-used by client at their discretion) We appreciate the opportunity to present this proposal. If you have any questions, please do not hesitate to contact us at your convenience at 612-331-5500. Our fax number is 612-331- 3424. Proposal Prepared By: Sales Representative - Heidi Harvey Sales Engineer - Paul Erickson Please initial to acknowledge and authorize the Scope of Integration Services presented here. ___________ Tierney Brothers Responsibilities (Upon Authorization) Contract a licensed electrician to provide high voltage power connections. The system design will determine if optimum placement of outlets is best achieved before or after the installation of the AV equipment. The assigned Project Manager will communicate the specific to you during the project planning. Tierney Brothers recommends that each projector, TV, plasma, LCD, etc. have a dedicated quad electrical outlet. Provide Tierney Brothers with any existing system design specifications, diagrams, room drawings or other materials that would facilitate completion of the proposed Scope of Integration Services. All necessary ceiling tile work involved in the installation, unless an alternative has been indicated in the Scope of Integration Services in this proposal. Prepare, replace, repair or modify any structural or cosmetic changes that Tierney Brothers has made or needs to make. This includes, but is not limited to, ceiling grids, floor tiles, walls and pre- existing equipment. This does not include repair for accidental damage caused by Tierney Brothers. Confirm area is ready for installation when scheduled. This includes but is not limited to the room being vacated, physical conditions confirmed and owner furnished equipment (OFE) available. If the area is not prepared for installation when scheduled or the client has not notified Tierney Brothers five business days in advance of any schedule change or installation cancellation, there will be a $350.00 charge. Rescheduling of the installation will be set for a later date as determined by Tierney Brothers. TBI will not be responsible for the condition and functionality of any existing OFE during the installation process. This includes de-install and reinstall of OFE. Should existing equipment fail or not work properly with our system design, the customer will have the option of sourcing a TBI approved replacement part or TBI will offer a billable replacement alternative. If OFE malfunction causes delays in the installation timeframe, additional billable labor charges may apply. Clients purchasing SMART product are responsible for loading all SMART software on the applicable computers and connection of these computers to the SMARTboard prior to any scheduled training sessions. Complete Customer Configuration Worksheets as requested by Tierney Brothers within five business days. This information is required to properly integrate the new equipment with your existing IT infrastructure. TBI requires access to customer’s computer and network at the time of installation to be able to complete installation and testing of the designed system. Return visits to test equipment and functionality may result in additional charges. TBI’s initial estimates assume all work may be completed using standard ladders. If a lift is required, additional charges will be incurred and presented as part of a change request. For U of M Installations only: University of Minnesota customers are responsible for contacting their Facilities Management Department to coordinate conduit installation for all A/V wire and cable installations. Proceed with ordering the specified equipment and preparing a schedule for completion of the proposed services. Conduct pre-installation site visit (if necessary) involving the main site contact, site facilities representatives and a Tierney Brothers' project manager or a qualified alternate. Review scope, terms and conditions of the installation with the client at the pre-installation site visit. This will include, but is not limited to electrical, construction and cosmetic responsibilities. Basic system training, separate from Professional Development, is included in this proposal. This training will be scheduled and completed by a Tierney Brothers' representative at the end of the project installation. If Professional Development is part of this proposal, sessions must be scheduled within six months of install completion. Clients purchasing SMARTboards: After the installation of the SMARTboard is complete, the SMARTboard USB connection will be tested using the Tierney Brothers installer's laptop. After system functionality is confirmed, the USB connection will be hooked into the client's computer if it is present in the space. For safety reasons, Tierney Brothers will not modify/cut the trays on existing white boards or chalk boards. A solution for mounting over the existing board will be proposed. Any modifications to the existing board would need to be made by the customer prior to the arrival for Tierney Brothers’ installation personnel. Scheduling Installations are typically scheduled six to eight weeks from receipt of the customer’s purchase order. Custom ordered product may increase the time needed to complete the proposed services. Standard service and support is limited to Monday through Friday, 8:00 AM to 5:00 PM central standard time, excluding national holidays. Expanded service hours may be available for an additional charge if determined necessary. This schedule assumes no delays or obstacles will be encountered in gaining access for the installation. Site Conditions Tierney Brothers cannot enter into work in or otherwise disturb any areas containing asbestos. Tierney Brothers recommends that each Projector, TV, Plasma, LCD, etc. have a duplex receptacle fed off of a dedicated 20 amp circuit available for use. Systems containing multiple racks of amplifiers or other equipment may require additional circuits. Responsibilities and Conditions Client Responsibilities Please initial to acknowledge and authorize the Responsibilities and Conditions presented here. ___________ 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com Accounting Terms Other Terms Please initial to acknowledge and authorize the Proposal Terms presented here. ___________ NOTICE CONFIDENTIAL INFORMATION - The information in this proposal is proprietary and strictly confidential. It is intended solely for the use of the named parties. If the reader of this proposal is not the intended recipient or the employee or agent responsible to deliver it to the intended recipient, any dissemination, distribution, copying or other use of the information contained in this document is strictly prohibited. If this has been received in error, please notify the responsible party immediately and then delete this proposal from all data storage devices and destroy all hard copies. Video recording of a Tierney Brothers SMART Certified Trainer or Professional Development session, and copying or distribution of any printed material supplied by Tierney Brothers Inc., is protected content under copyright licensing and can be used only with express permission from Tierney Brothers, Inc. Any video or digital content created during a training session can be used only within the organization paying for such services and cannot be shared online or distributed in any manner. This quotation is valid for a period of 90 days. Proposal Terms For installations scheduled to take 30 days or less from the first day on site to the last, Tierney Brothers will invoice the total project in full upon substantial completion. Tierney Brothers reserves the right to bill progressively for installations which are scheduled to take more than 30 days on site. The balance is due Net 30 days from the installation completion date, with 2% interest added to unpaid balance. Sales Taxes All applicable sales tax amounts will be charged on the sale of goods or services according to each governing law and remitted to the proper taxing authority. If your organization is tax exempt, please complete an exemption certificate and return to Tierney Brothers. Proposal Changes If additional products or services are requested prior to receipt of your signed purchase order or quote proposal, Tierney Brothers will provide an updated quote proposal, including a revised scope. If additional products or services are requested after receipt of your signed purchase order or quote proposal, Tierney Brothers will provide a change request quote with the requested equipment and scope to detail the requested changes for your approval. Upon receipt of your signed purchase order or quote proposal, Tierney Brothers will proceed with the authorized services and invoice in accordance with the purchase order or quote proposal. Verbal agreements will not be processed until confirmation, in writing, has been received. There may be a 20% to 30% restocking fee plus freight charges for those items ordered which have to be returned to the manufacturer due to customer request or by change of order. Custom order products and certain product lines not typically carried by Tierney Brothers may not be returned. Installation Warranty See specific warranty coverage program outlined in this proposal. Repair or replacement service for TBI installed consumer grade monitors/displays are subject to manufacturer warranty and service. TBI does offer de-install/re-install assistance for vendor warranty repair or replacement at an additional charge. Programming Warranty The programming warranty is 90 days, starting at the commission of the system. Changes or fixes to the system after this time will be billable at our standard service call rates." Labor Classifications and Assumptions Unless mutually agreed upon in writing prior to executing this agreement, it is the understanding of both parties that Union and/or Prevailing Wage regulations, specifically those contained in 40 U.S.C. 276a-5, or MN Stat § 177.41-177.44, do not apply to the work to be performed under this contract. Unless travel charges are specified, this proposal assumes Tierney Brothers, Inc. has local certified, licensed and insured technicians available to complete the integration services. In the event, the job site is located in a geographical area where this does not apply or a specific installation time is requested for which this personnel is not available, additional charges may apply. All hours for installation are assumed to be between 8am and 5pm (normal business hours) unless specified in this proposal. Request for work outside of normal business hours will be subject to the following increased hourly labor rates: - Second Shift (3:00pm to 10:00pm) will be billed at one and a half times our standard labor rate. - Weekend or Holiday hours will be billed at two times our standard labor rate. Requests for installations outside our normal business hours are subject to approval by the Director of Post Sales Integration. 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com Obtaining Warranty Service The following items are excluded from coverage under the warranty: • Unlimited Phone Support • On-site service • Discounts on Lamps and Accessories • Preventative Maintenance Check Obtaining Your Preventative Maintenance Check Limitations of coverage Preventative Maintenance Check will be completed toward the end of the one year warranty period. The warranty period commences on the date of customer signoff, at the completion of the install by Tierney Brothers, Inc. During the warranty period, Tierney Brothers, Inc. will first work to resolve any problems by troubleshooting over the phone. If Tierney Brothers, Inc. Support Specialists determine that the issue cannot be resolved over the phone, a Technician will be dispatched to your location(s) within 24 hours (if necessary) of the original call (Monday through Friday 8:00am – 5:00pm, excluding national holidays). Customers outside of a 150 mile radius of Tierney Brothers, Inc. are subject to mileage and trip charges. If service is required after the One Year Premium Warranty period has expired, the customer will be billed at Tierney Brothers, Inc. current labor rates. If the customer has purchased a Tierney Brothers, Inc. Extended Maintenance Agreement, that will commence at the end of the One Year Premium Warranty. If you would like additional information regarding Tierney Brothers, Inc. Extended Maintenance Agreements, please contact your Tierney Brothers, Inc. Sales Representative at 612-331-5500. To obtain warranty service, please use your custom support portal (support.tierneybrothers.com) and contact us via chat, phone, or email: Tierney Brothers, Inc. will send out an email 60 days prior to one year warranty expiration requesting the customer go to to www.tierneybrothers.com to schedule their preventative maintenance check. Customers can also call into our our Support Specialist at 612-331-5500 or by email at techservice@tierneybrothers.com to schedule a Preventative Maintenance Check. Customer may call to schedule Preventative Maintenance Check prior to the 60 day period if they require it done at an earlier date. Preventative Maintenance Checks are done Monday through Friday 8:00am – 5:00pm. Customer is responsible for providing access for up to 2 hours per room for Preventative Maintenance Check. If Customer doesn’t schedule their preventative maintenance check before one year warranty has expired, the Preventative Maintenance Check will be void. Click here for a short video explaining how to log in to your support portal your first time: If you have any questions, please email support@tierneybrothers.com or call us at 800-933-7337. You can also call our advanced support line, 855- 612-7762. Designed for: Tierney Brothers Premium Warranty Program Terms and Conditions Tierney Brothers, Inc. warrants the installation you have purchased from Tierney Brothers, Inc. from defects in materials and workmanship, under normal use, during the One Year Premium Warranty period. Normal use is defined as operating the system within its designed specifications. Included in the One Year Premium Warranty the customer will receive: City of Chanhassen https://support.tierneybrothers.com/ http://content.jwplatform.com/players/TpGSX21s-kaM9q1Ga.html b. Damage or other equipment failure due to causes beyond our control including, but not limited to, operator negligence, the failure to maintain the equipment according to the owner’s manual instructions, abuse, vandalism, theft, fire, flood, wind, freezing, power failure, inadequate power supply, acts of war or acts of God. a. Equipment that has been removed or reinstalled in a different location c. Any utilization of equipment that is inconsistent with either the design of the equipment or the way the manufacturer intended the equipment to be used. 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com 612.331.5500800.933.7337Fax - 612.331.3424 Designed for: Tierney Brothers Premium Warranty Program City of Chanhassen 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com 612.331.5500800.933.7337Fax - 612.331.3424 Council Chambers Update 15958 R1 Authorized Signature: Date: I have read, understand and agree to the above terms and conditions per the plan elected. This maintenance contract refers to: i. Lift and Scaffolding rental is not included. f. Equipment where the serial plate attached to the equipment is removed, defaced or made illegible. d. Premium Warranty covers all hardware related failures. Network or software related failures are not covered under Tierney Brothers, Inc. Premium Warranty. g. Damage resulting from unauthorized repair, software virus, improper electrical wiring and connections. h. Existing Owner Furnished equipment. e. Operational or mechanical failure which is not reported prior to expiration of this contract. City of Chanhassen Council Chambers Update 15958 R1 Accept Decline Council Chambers Update R1 Proposal Total: 102,095.31$ Client's Name: Authorized Signature: *Client Email Address: *Client Email Address: Date: *Please note, one or more items on your quote may include software. Our vendors require two unique email addresses with different domain names to be submitted with software orders. These email addresses will receive the electronic key codes required to download and install your new software. Please include these two email addresses with your purchase order at the time your order is placed. Proposal Summary Please Initial to Accept or Decline By signing below, the client has read and understands the scope of services and agrees to the client responsibilities and conditions. Please Acknowledge All Proposals The undersigned authorizes Tierney Brothers to proceed in accordance with the proposal including options elected and agrees as a representative of the client to be responsible for payment. 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 www.tierneybrothers.com CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Approval of On­Sale Beer & Wine License for Chefjess LLC, dba Cafe Thyme, 7850 Market Boulevard Section PUBLIC HEARINGS Item No: F.1. Prepared By Kim Meuwissen, Office Manager File No: LIQ CAFE THYME PROPOSED MOTION “The City Council approves the request for an on­sale beer and wine license from Chefjess LLC, dba Cafe Thyme.” Approval requires a Simple Majority Vote of members present. SUMMARY This office has received a request for an on­sale beer and wine license from Chefjess LLC dba Cafe Thyme. This will be a new restaurant that will occupy approximately 2,796 square feet in the Market Square Shopping Center located at 7850 Market Boulevard (former Frankie's Pizza location).  The menu will offer a daily changing display case of specialty salads, tarts and grab­and­go options as well as a full menu of homemade soups, sandwiches, entrees and fresh­squeezed spritzers. The restaurant will seat 60 inside and there is seating for another 9 on the attached outdoor patio. The applicant will be required to comply with city code as it relates to fencing and liquor service on the outdoor patio.  The restaurant is anticipated to open in November, 2018. BACKGROUND Law Enforcement conducted a background investigation, including criminal history, driving records, outstanding warrants, financial, and references on Jessica Pettingill, the owner/manager and sole member of Chefjess LLC.  No negative comments were found. A public hearing notice was published in the Chanhassen Villager on September 27, 2018 and sent to all property owners within 500 feet of the site (see attached list). As of the date of this writing, staff has not received any comments from the public. RECOMMENDATION Staff recommends that the City Council approve the request for an on­sale beer and wine license from Chefjess LLC dba Cafe Thyme. The applicant has supplied liquor liability insurance and all the necessary paperwork associated with the application.  Approval of this license requires a simple majority vote of the council. CITY COUNCIL STAFF REPORTMonday, October 8, 2018SubjectApproval of On­Sale Beer & Wine License for Chefjess LLC, dba Cafe Thyme, 7850 MarketBoulevardSectionPUBLIC HEARINGS Item No: F.1.Prepared By Kim Meuwissen, Office Manager File No: LIQ CAFE THYMEPROPOSED MOTION“The City Council approves the request for an on­sale beer and wine license from Chefjess LLC, dba Cafe Thyme.”Approval requires a Simple Majority Vote of members present.SUMMARYThis office has received a request for an on­sale beer and wine license from Chefjess LLC dba Cafe Thyme. This willbe a new restaurant that will occupy approximately 2,796 square feet in the Market Square Shopping Center locatedat 7850 Market Boulevard (former Frankie's Pizza location).  The menu will offer a daily changing display case ofspecialty salads, tarts and grab­and­go options as well as a full menu of homemade soups, sandwiches, entrees andfresh­squeezed spritzers. The restaurant will seat 60 inside and there is seating for another 9 on the attached outdoorpatio. The applicant will be required to comply with city code as it relates to fencing and liquor service on the outdoorpatio.  The restaurant is anticipated to open in November, 2018.BACKGROUNDLaw Enforcement conducted a background investigation, including criminal history, driving records, outstandingwarrants, financial, and references on Jessica Pettingill, the owner/manager and sole member of Chefjess LLC.  Nonegative comments were found.A public hearing notice was published in the Chanhassen Villager on September 27, 2018 and sent to all propertyowners within 500 feet of the site (see attached list). As of the date of this writing, staff has not received any commentsfrom the public.RECOMMENDATIONStaff recommends that the City Council approve the request for an on­sale beer and wine license from Chefjess LLC dba Cafe Thyme. The applicant has supplied liquor liability insurance and all the necessary paperwork associated with the application.  Approval of this license requires a simple majority vote of the council. ATTACHMENTS: Location Map Property Information Card Floor Plan Public Hearing Notice Affidavit of Mailing of Notice of Public Hearing GJ G 3 E T N T E . L E E T CL -Ar 1AkKET S OU64OT4 Property Card Taxpayer Information Property Address Parcel Information Building Information Miscellaneous Information Assessor Information Ta xp ayer N ameMARKET SQUARE ASSOC LTD PTRSHP Mailin g Address PO BOX 404 CHANHASSEN, MN 55317-0404 Parcel ID Number 25451 0010 Address 7836 MARKET BLVD City CHANHASSEN, MN 55317 Uses Comme rcial GIS Acre sDeeded AcresPlatLotBlock 8.9 1 MARKET SQ UARE001001Tax Description Bu ilding Style Year Built Garag e Ab ove G radeFinished Sq Ft Be drooms Scho ol District Watershed District Homestead Green Acre s Ag Preserve0112WS 0 64 RIL EY PURG BLU FF N N N Estimated Market Value Land Bu ilding To tal 2017 Value s(Paya ble 2018 )2018 Value s(Paya ble 2019 )Last Sale Date of Sale Sa le Va lue $3,936,800.00 $4,524,300.00 $8,461,100.00 $4,133,600.00 $4,891,600.00 $9,025,200.00 2/2 8/1 992 $1,313,785.00 C/O V CLAYTON & ASSOCIATES The data provided herewith is for reference purposes only. This data is not suitable for legal, engineering, surveying or other similar purposes. Carver County does not guarantee the accuracy of theinformation contained herein. This data is furnished on an ‘as is’ basis and Carver County makes no representations or warranties, either expressed or implied, for the merchantability or fitness of theinformation provided for any purpose. This disclaimer is provided pursuant to Minnesota Statutes §466.03 and the user of the dataprovided herein acknowledges that Carver County shall not be liable for any damages, and by using this data in any way expressly waives all claims, and agrees to defend, indemnify, and holdharmless Carver County, its officials, officers, agents, employees, etc. from any and all claims brought by anyone who uses the information provided for herein, its employees or agents, orthird parties which arise out of user's access. By acceptance of this data, the user agrees not to transmit this data or provide access to it or any part of it to another party unless the user includeswith the data a copy of this disclaimer. Thursday, September 13, 2018 Carver Co unty, MN Net Acre s ageo`)j/d, EXHIBIT A-I Pg mfsE5r---^— it I j tion &aT/bNEb S jpCB 1 i i it 1; AA:yr TO SG4L.e - I j ji li. NNr+ N AfJ y 1 I . T i; cn a r'. r. I i, i CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON -SALE BEER & WINE LICENSE CHEFJESS LLC DBA CAFE THYME 7850 MARKET BOULEVARD NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, October 8, 2018 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an on -sale beer and wine liquor license to Chefjess LLC dba Cafe Thyme. This new restaurant will be located at 7850 Market Boulevard in Chanhassen. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-227- 1107. Todd Gerhardt City Manager Published in the Chanhassen Villager on September 27, 2018) CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ss. COUNTY OF CARVER ) I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on September 27, 2018, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing Request for an On -Sale Beer & Wine License for Cafe Thyme, to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. Ki 1• Teusen, Duty Clerk Subscribed and sworn to before me this 27`h day of September, 2018. STECKLINGNotaPSlIFMin UNG I#JEAN:M. y comi n Exp res Jan 31, so+s CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON -SALE BEER & WINE LICENSE CHEFJESS LLC dba CAFE THYME 7850 MARKET BOULEVARD NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, October 8, 2018 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an on -sale beer and wine liquor license to Chefjess LLC dba Cafe Thyme. This new restaurant will be located on at 7850 Market Boulevard in Chanhassen. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-227-1107. Todd Gerhardt, City Manager Published in the Chanhassen Villager on September 27, 2018) CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN ON -SALE BEER & WINE LICENSE CHEFJESS LLC dba CAFE THYME 7850 MARKET BOULEVARD NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, October 8, 2018 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an on -sale beer and wine liquor license to Chefjess LLC dba Cafe Thyme. This new restaurant will be located on at 7850 Market Boulevard in Chanhassen. All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-227-1107. Todd Gerhardt, City Manager Published in the Chanhassen Villager on September 27, 2018) CARVER COUNTY CHANHASSEN LETSOS LLC CHANHASSEN LODGING LLC 602 4TH ST E PO BOX 1159 PO BOX 727 CHASKA MN 55318-2102 DEERFIELD IL 60015-1159 WAITE PARK MN 56387-0727 KRAUS-ANDERSON INC 525 S 8TH ST MINNEAPOLIS MN 55404-1030 MARKET SQUARE ASSTS II LLC 470 78TH ST W #260 CHANHASSEN MN 55317-4547 STATE BANK OF CHANHASSEN 1550 AUDUBON RD CHASKA MN 55318-9508 LIVING CHRIST LUTHERAN CHURCH PO BOX 340 CHANHASSEN MN 55317-0340 NEARCO IV LLC 434 HALE AVE N STE 160 OAKDALE MN 55128 - TARGET CORPORATION T-0862 PO BOX 9456 MINNEAPOLIS MN 55440-9456 MARKET SQUARE ASSOC LTD PTRSHP PO BOX 404 CHANHASSEN MN 55317-0404 SGO MN WEST VILLAGE LLC 66 BOVET DR STE 100 SAN MATEO CA 94402 - THE WOMACK FAMILY TRUST 111 W MONROE ST 24W -N CHICAGO IL 60603 - TWIN CITIES & WESTERN RAILROAD WEST ONE PROPERTIES LLC JESSICA PETTINGILL 2925 12TH ST E 7930 KERBER BLVD BOX 11 8702 CHANHASSEN HILLS DR NO GLENCOE MN 55336-3368 CHANHASSEN MN 55317- CHANHASSEN MN 55317 Owner Name Percent of Ownership Jonathan G. Halper 80.5% Joel N. Waller 19.5% CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Approval of Off­Sale Intoxicating Liquor License for Yayin Gadol, LLC dba Top Ten Liquors, 19900 West 78th Street Section PUBLIC HEARINGS Item No: F.2. Prepared By Kim Meuwissen, Office Manager File No: LIQ Top Ten Liquors PROPOSED MOTION “The City Council approves the request for an off­sale intoxicating liquor license from Yayin Gadol, LLC, dba Top Ten Liquors located at 19900 West 78th Street. Approval of the license would be contingent upon satisfactory background investigation results, and final approval by the Minnesota Alcohol and Gambling Department.” Approval requires a Simple Majority Vote of members present. SUMMARY This office has received a request for an off­sale intoxicating liquor license from Yayin Gadol, LLC, dba Top Ten Liquors, which would be located within the existing building currently occupied by Haskell's Wine & Spirits at 19900 West 78th Street. The current property owner, JBJ Wine Holdings, LLP, plans to lease the building to the applicant; however, the applicant will be purchasing all of the assets. Both a Lease Agreement and an Asset Purchase Agreement have been submitted to this office. The size of the proposed liquor store is 7,996 square feet (no change from existing building). The property is zoned Highway and Business Services (BH) District and specialty sales, including liquor sales, is a permitted use in this district. Liquor sales are also allowed in Planned Unit Development­Commerical (PUD) Business Neighborhood (BN), Central Business District (CBD), Community Commercial (CC), and General Business (BG) zoning districts. The applicant anticipates opening the liquor store in early November, 2018. Yayin Gadol, LLC is a limited liability corporation with one named manager, Jonathan G. Halper. Additionally, Joel N. Waller is listed on the application as a partial owner. The following table reflects the ownership breakdown as shown on the application: The Carver County Sheriff’s Office has been requested to complete a background investigation on the owners listed in the table above, as well as the Operating Manager, Jonathan C. Freitag. The investigation will include criminal history checks, driving records, and outstanding warrants. Yayin Gadol, LLC owns and operates eight other Top Ten Liquors stores in Minnesota, all located within the metro area. Owner Name Percent of OwnershipJonathan G. Halper 80.5%Joel N. Waller 19.5%CITY COUNCIL STAFF REPORTMonday, October 8, 2018SubjectApproval of Off­Sale Intoxicating Liquor License for Yayin Gadol, LLC dba Top Ten Liquors,19900 West 78th StreetSectionPUBLIC HEARINGS Item No: F.2.Prepared By Kim Meuwissen, Office Manager File No: LIQ Top Ten LiquorsPROPOSED MOTION“The City Council approves the request for an off­sale intoxicating liquor license from Yayin Gadol, LLC, dba TopTen Liquors located at 19900 West 78th Street. Approval of the license would be contingent upon satisfactorybackground investigation results, and final approval by the Minnesota Alcohol and Gambling Department.”Approval requires a Simple Majority Vote of members present.SUMMARYThis office has received a request for an off­sale intoxicating liquor license from Yayin Gadol, LLC, dba Top TenLiquors, which would be located within the existing building currently occupied by Haskell's Wine & Spirits at 19900West 78th Street. The current property owner, JBJ Wine Holdings, LLP, plans to lease the building to the applicant;however, the applicant will be purchasing all of the assets. Both a Lease Agreement and an Asset Purchase Agreementhave been submitted to this office. The size of the proposed liquor store is 7,996 square feet (no change from existingbuilding). The property is zoned Highway and Business Services (BH) District and specialty sales, including liquorsales, is a permitted use in this district. Liquor sales are also allowed in Planned Unit Development­Commerical (PUD)Business Neighborhood (BN), Central Business District (CBD), Community Commercial (CC), and General Business(BG) zoning districts. The applicant anticipates opening the liquor store in early November, 2018.Yayin Gadol, LLC is a limited liability corporation with one named manager, Jonathan G. Halper. Additionally, Joel N.Waller is listed on the application as a partial owner. The following table reflects the ownership breakdown as shownon the application:The Carver County Sheriff’s Office has been requested to complete a background investigation on the owners listed inthe table above, as well as the Operating Manager, Jonathan C. Freitag. The investigation will include criminal historychecks, driving records, and outstanding warrants. Yayin Gadol, LLC owns and operates eight other Top Ten Liquors stores in Minnesota, all located within the metro area. A public hearing notice was sent to all property owners within 500 feet of the proposed site.  One email and two letters of support were received and are attached to this staff report. A review of Hennepin County tax records show that all tax payments on the property are paid to date. Chanhassen utility bill records show that all utility payments are paid to date. BACKGROUND In 1994, Chanhassen City Code was amended to restrict the number of off­sale intoxicating liquor licenses allowed in the city to four. The restriction was put into effect after Byerly’s requested a license in the General Business (BG) zoning district. Off­sale licenses were not specifically listed as a use in this district; however, specialty retail was permitted. It was the city attorney’s opinion that liquor stores were a sub­class of specialty retail and thereby a permitted use. At the time, the council expressed concern that if they approved one license in the BG zone that a precedent would be set for other sites in the same zoning district. To eliminate that concern, the council amended the ordinance to limit the number of licenses to four. In 2005, Tara Clawson petitioned the city to raise the limit because she wanted to open a WineStyles store in Chanhassen. After surveying our Key Financial Cities, only two of the ten restricted the number of off­sale licenses. The council felt that the market would regulate the number of stores and therefore removed the restriction on the number of off­sale licenses altogether. The table below lists all of the current off­sale license holders in Chanhassen along with their approximate square footage and the year their license was approved by the city council. Current Off­Sale Intoxicating Liquor Establishments Name Approximate Square Footage Year Approved MGM, 7856 Market Blvd.6,000 1992 Cheers Wine & Spirits, 530 West 79th Street 9,000 1993 Byerly’s, 780 West 78th Street 3,600 1994 Haskell’s, 19900 West 78th Street*8,000 2009 The Vintage, 8971 Crossroads Boulevard, #160 5,000 2012 Total Wine & More, 510 Lake Drive 19,909 2015 Target Store T­0862, 851 West 78th Street 2,637 2018 *Store to be closed after sale of assets and liquor license issued to current applicant. Historically, there were six other establishments that had off­sale licenses in the city as shown in the table below. Previous Off­Sale Intoxicating Liquor Establishments Name Year Closed Pony Express Bar 1981 (off­sale only) Pauly’s Warehouse Liquors 1989 Pass­By Liquors 1997 WineStyles 2008 Century Wine & Spirits 2015 Wine & Spirits at 7 & 41 2017 RECOMMENDATION State law and Chanhassen City Code do not limit the number of off­sale liquor licenses allowed in the city.  Additionally, it does not set store square footage minimums/maximums, or distance requirements from churches/schools or between liquor stores. Owner Name Percent of OwnershipJonathan G. Halper 80.5%Joel N. Waller 19.5%CITY COUNCIL STAFF REPORTMonday, October 8, 2018SubjectApproval of Off­Sale Intoxicating Liquor License for Yayin Gadol, LLC dba Top Ten Liquors,19900 West 78th StreetSectionPUBLIC HEARINGS Item No: F.2.Prepared By Kim Meuwissen, Office Manager File No: LIQ Top Ten LiquorsPROPOSED MOTION“The City Council approves the request for an off­sale intoxicating liquor license from Yayin Gadol, LLC, dba TopTen Liquors located at 19900 West 78th Street. Approval of the license would be contingent upon satisfactorybackground investigation results, and final approval by the Minnesota Alcohol and Gambling Department.”Approval requires a Simple Majority Vote of members present.SUMMARYThis office has received a request for an off­sale intoxicating liquor license from Yayin Gadol, LLC, dba Top TenLiquors, which would be located within the existing building currently occupied by Haskell's Wine & Spirits at 19900West 78th Street. The current property owner, JBJ Wine Holdings, LLP, plans to lease the building to the applicant;however, the applicant will be purchasing all of the assets. Both a Lease Agreement and an Asset Purchase Agreementhave been submitted to this office. The size of the proposed liquor store is 7,996 square feet (no change from existingbuilding). The property is zoned Highway and Business Services (BH) District and specialty sales, including liquorsales, is a permitted use in this district. Liquor sales are also allowed in Planned Unit Development­Commerical (PUD)Business Neighborhood (BN), Central Business District (CBD), Community Commercial (CC), and General Business(BG) zoning districts. The applicant anticipates opening the liquor store in early November, 2018.Yayin Gadol, LLC is a limited liability corporation with one named manager, Jonathan G. Halper. Additionally, Joel N.Waller is listed on the application as a partial owner. The following table reflects the ownership breakdown as shownon the application:The Carver County Sheriff’s Office has been requested to complete a background investigation on the owners listed inthe table above, as well as the Operating Manager, Jonathan C. Freitag. The investigation will include criminal historychecks, driving records, and outstanding warrants.Yayin Gadol, LLC owns and operates eight other Top Ten Liquors stores in Minnesota, all located within the metroarea.A public hearing notice was sent to all property owners within 500 feet of the proposed site.  One email and twoletters of support were received and are attached to this staff report.A review of Hennepin County tax records show that all tax payments on the property are paid to date. Chanhassenutility bill records show that all utility payments are paid to date.BACKGROUNDIn 1994, Chanhassen City Code was amended to restrict the number of off­sale intoxicating liquor licenses allowed inthe city to four. The restriction was put into effect after Byerly’s requested a license in the General Business (BG)zoning district. Off­sale licenses were not specifically listed as a use in this district; however, specialty retail waspermitted. It was the city attorney’s opinion that liquor stores were a sub­class of specialty retail and thereby apermitted use. At the time, the council expressed concern that if they approved one license in the BG zone that aprecedent would be set for other sites in the same zoning district. To eliminate that concern, the council amended theordinance to limit the number of licenses to four.In 2005, Tara Clawson petitioned the city to raise the limit because she wanted to open a WineStyles store inChanhassen. After surveying our Key Financial Cities, only two of the ten restricted the number of off­sale licenses.The council felt that the market would regulate the number of stores and therefore removed the restriction on thenumber of off­sale licenses altogether. The table below lists all of the current off­sale license holders in Chanhassenalong with their approximate square footage and the year their license was approved by the city council.Current Off­Sale Intoxicating Liquor EstablishmentsNameApproximateSquare Footage Year ApprovedMGM, 7856 Market Blvd.6,000 1992Cheers Wine & Spirits, 530 West 79th Street 9,000 1993Byerly’s, 780 West 78th Street 3,600 1994Haskell’s, 19900 West 78th Street*8,000 2009The Vintage, 8971 Crossroads Boulevard,#160 5,000 2012Total Wine & More, 510 Lake Drive 19,909 2015Target Store T­0862, 851 West 78th Street 2,637 2018*Store to be closed after sale of assets and liquor license issued to current applicant.Historically, there were six other establishments that had off­sale licenses in the city as shown in the table below.Previous Off­Sale Intoxicating Liquor EstablishmentsName Year ClosedPony Express Bar 1981 (off­sale only)Pauly’s Warehouse Liquors 1989Pass­By Liquors 1997WineStyles2008Century Wine & Spirits 2015Wine & Spirits at 7 & 41 2017RECOMMENDATIONState law and Chanhassen City Code do not limit the number of off­sale liquor licenses allowed in the city. Additionally, it does not set store square footage minimums/maximums, or distance requirements from churches/schools or between liquor stores. Staff recommends approval of the off­sale liquor license requested by Yayin Gadol, LLC, dba Top Ten Liquors located at 19900 West 78th Street.  Approval of the license would be contingent upon satisfactory background investigation results, and final approval by the Minnesota Alcohol and Gambling Department. ATTACHMENTS: Lot Survey­Building Property Location Map Detailed Floor Plan Affidavit of Mailing of Notice of Public Hearing Letter from Peggy Kronick dated 10­3­18 Letter from Jay Kronick dated 10­3­18 Email from Laura Wood dated 10­3­18 x a VIII s p Th A y fa 7 : e tvves-. ssras i d CC s vrd s! e' w a 4 s" 4 yy I r r - gym _-- HARRY S. JOHNSON CO., INC. wDSUFV OM cauuLTAMM amxrxifaµ11Pe1r8( 1Tn rwcr eueaa weoarae® u l iasf¢ E[$ SE3 F 689- I 1 al. M1e es i 9A. I Ea' e a pt9F 1 9yP It I O ZAP o zAil$ IWig i I tSe;; asaP 0 An e$$ gs rqd.' I r r - gym _-- HARRY S. JOHNSON CO., INC. wDSUFV OM cauuLTAMM amxrxifaµ11Pe1r8( 1Tn rwcr eueaa weoarae® u l iasf¢ E[$ SE3 F 689- I 1 al. s A p' m es i 9A. I Ea' e 10 Z pt9F 1 9yP It I O ZAP o zAil$ IWig ItSe;; asaP 0 An e$$ gs rqd.' Henn e p in Co unty Prop erty Map Da te : 9/1 2/2018 Com ments: 1 inc h = 2 00 feet PAR C EL ID: 07 11622330027 OWN ER N AME : Jbj W ine Holdings Llp PAR C EL AD DR E SS: 1 990 0 78 th St W, Chanhas s en MN 55317 PAR C EL AR EA: 0.9 4 ac re s , 40,939 sq ft A-T-B: Ab s trac t SAL E PR ICE: $310,000 SAL E D ATA: 11/1995 SAL E C OD E: Exclu de d From Ratio Studies ASSESS ED 2 017 , PAYABLE 2018 PR OPERT Y TYPE: C omme rcial-Preferred H OM ESTEAD : N on-Homest ead M AR KET VA L UE: $1,400,000 TAX TO TAL: $4 6,173.90 ASSESS ED 2 018 , PAYABLE 2019 PRO PER TY TYPE : C omm erc ial-preferred HO MESTEAD: No n-homes tead MARKE T VALU E: $1,400,000 This dat a (i) is fur nished 'AS IS' wit h no repres ent at ion as to com pletenes s or acc ura cy; (ii) is furnis hed with no war rant y of an y k ind; an d (i ii) is not s uit able for lega l, engi neering or s urv ey ing purposes . Hen nepin C ounty s hall not be liable f or any dam age, in jury o r los s r esu lting f rom t his data. CO PYRIG HT © HENNEPIN CO UN TY 2 0 18 CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ss. COUNTY OF CARVER ) I, Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on September 27, 2018, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Public Hearing for an off -sale intoxicating liquor license request from Yayin Gadol, LLC dba Top Ten Liquors to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. 4KiT. Meuwissen, Deput rl Subscribed and sworn tefor me this /a day of V , 2018. JEAN M. STECKLING 1 Public -Minnesota Notary Public Otis, talion Expires Jen 31, 2018 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN OFF -SALE INTOXICATING LIQUOR LICENSE YAYIN GADOL, LLC dba TOP TEN LIQUORS NOTICE IS HEREBY GIVEN that the Chanhassen City Council will hold a public hearing on Monday, October 8, 2018 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an off - sale intoxicating liquor license to Yayin Gadol, LLC, dba Top Ten Liquors. This new liquor store will be located at 19900 West 78`h Street in Chanhassen (currently occupied by Haskell's Wine & Spirits). All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-227-1107. Todd Gerhardt City Manager Published in the Chanhassen Villager on September 27, 2018) CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA NOTICE OF PUBLIC HEARING REQUEST FOR AN OFF -SALE INTOXICATING LIQUOR LICENSE YAYIN GADOL, LLC dba TOP TEN LIQUORS NOTICE IS HEREBY GIVEN that the Chanhassen City Council will bold a public hearing on Monday, October 8, 2018 at 7:00 p.m. in the Council Chambers at 7700 Market Boulevard, to consider issuing an off - sale intoxicating liquor license to Yayin Gadol, LLC, dba Top Ten Liquors. This new liquor store will be located at 19900 West 78`h Street in Chanhassen (currently occupied by Haskell's Wine & Spirits). All interested persons may appear and express their opinions regarding this application at said time and place. Chanhassen City Code requires that all property owners within 500 feet of the site be notified in writing. If you have any questions, contact Kim Meuwissen at 952-227-1107. Todd Gerhardt City Manager Published in the Chanhassen Villager on September 27, 2018) ABRA CHANHASSEN REAL ESTATE CO BEP/LYMAN LLC CHANHASSEN HOLDINGS LLC 6322 TIMBER TRL 1990 LARSEN RD 505 S ORANGE AVE STE 1003 EDINA MN 55439-1049 GREEN BAY WI 54303-4803 SARASOTA FL 34236-7567 CHANHASSEN VILLAGE APARTMENTS LLP CLS PROPERTIES II LLC CSM CORP/CSM INVESTORS INC 15758 VENTURE LN 4711 SHADY OAK RD 500 WASHINGTON AVE S #3000 EDEN PRAIRIE MN 55344-5729 HOPKINS MN 55343-8840 MINNEAPOLIS MN 55415 1BJ WINE HOLDINGS LLP KAHNKE BROS INC PEGGY M KRONICK C/O HASKELLS WINE & SPIRITS PO BOX 7 315 W RIVER PKWY # 102 PO BOX 437 VICTORIA MN 55386-0007 MINNEAPOLIS MN 55401 VICTORIA MN 55386 ROSIE SHMYEL STEVEN R SCHULZ THE BERGQUIST COMPANY 19157 TWILIGHT TR 19143 TWILIGHT TR ONE HENKEL WAY EDEN PRAIRIE MN 55346 EDEN PRAIRIE MN 55346 ROCKY HILL CT 06067 TWIN CITIES & WESTERN RR CO VLADIMIR Z GALEYEV YAYIN GADOL LLC 2925 12TH ST E 19153 TWILIGHT TR 12513 CENTRAIL AVE NE GLENCOE MN 55336 EDEN PRAIRIE MN 55346 BLAINE MN 55434 October 3,2018 To the Chanhassen City Council, Concerning the public hearing for the Request for an Off-Sale Intoxicating Liquor License, Yayin Gadol, LLC dba Top Ten Liquors, As the owner of the adjacent property (78 W 78th St) I would like to state that I have no objection to the applicant’s liquor license application. I approve of our neighbors to either side, both Goodwill and Haskell’s, and look forward to continued good relations as Yayin Gadol takes over operations at the wine and spirits store. Sincerely, Peggy Kronick 315 West River Pkwy #102 Minneapolis, MN 55401 October 3,2018 To the Chanhassen City Council, Concerning the public hearing for the Request for an Off-Sale Intoxicating Liquor License, Yayin Gadol, LLC dba Top Ten Liquors, As the managing partner of the partnership (JBJ Wine Holdings LLP) which owns the property at 19900 W 78th St I would like to state that I support the applicant’s liquor license application. The applicant has entered into a lease for the property and intends to operate of a retail store that will not substantially differ from the existing Haskells store, providing comparable standards of service and quality to the community. Sincerely, Jay Kronick 315 West River Pkwy #102 Minneapolis, MN 55401 From:Laura Wood To:Meuwissen, Kim Subject:Letter for Public Hearing, October 8th Date:Wednesday, October 3, 2018 12:51:52 PM Hi Kim! My name is Laura Wood and I am owner of The Garden By The Woods, a neighboring business to Haskells. I understand the business will be changing hands and the new owner, Yayin Gadol, LLC, is applying for an off sale intoxicating liquor license. I would like to state my full support for this application and look forward to meeting our new neighbors! Please include this letter in the report for the public hearing as you see fit. All my best, -- Laura Wood By The Woods Custom Landscaping - Victoria The Garden - Chanhassen www.bythewoods.com 952 292 4720 CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Review of Claims Paid 10­08­2018 Section CORRESPONDENCE DISCUSSION Item No: I.1. Prepared By Greg Sticha, Finance Director File No:  SUMMARY The following claims are submitted for review on October 8, 2018: Check Numbers Amounts 167936 – 167994 $183,725.62 ACH Payments $240,461.35 Total All Claims $424,186.97 ATTACHMENTS: Check Summary Check Summary ACH Check Detail Check Detail ACH Accounts Payable User: Printed: dwashburn 10/1/2018 9:42 AM Checks by Date - Summary by Check Number Check No Check DateVendor NameVendor No Void Checks Check Amount AARP AARP 09/20/2018 0.00 100.00167936 BERCOF BERRY COFFEE COMPANY 09/20/2018 0.00 512.39167937 BLAZMARY Mary Blazanin 09/20/2018 0.00 48.60167938 BORSTA BORDER STATES ELECTRIC SUPPLY 09/20/2018 0.00 99.63167939 CarCouPa Carver County Parks 09/20/2018 0.00 859.00167940 CENENE CENTERPOINT ENERGY MINNEGASCO 09/20/2018 0.00 120.50167941 CenLin CenturyLink 09/20/2018 0.00 64.00167942 CHAVIL CHANHASSEN VILLAGER 09/20/2018 0.00 160.00167943 CORMAI CORE & MAIN LP 09/20/2018 0.00 2,821.20167944 CulBot Culligan Bottled Water 09/20/2018 0.00 251.31167945 DELTOO DELEGARD TOOL COMPANY 09/20/2018 0.00 34.86167946 DEMCON DEM-CON LANDFILL 09/20/2018 0.00 342.30167947 EXCFIR EXCELSIOR FIRE DISTRICT 09/20/2018 0.00 8,512.00167948 gonhom GONYEA HOMES 09/20/2018 0.00 15,750.00167949 hach Hach Company 09/20/2018 0.00 133.29167950 HEALSTEV STEVE HEALY 09/20/2018 0.00 98.00167951 JAGCOM Jaguar Communications Inc 09/20/2018 0.00 53.46167952 KNOBUI KNOBLAUCH BUILDERS LLC 09/20/2018 0.00 2,100.00167953 KODCUS KODIAK CUSTOM LETTERING 09/20/2018 0.00 10.75167954 KURTDAVI DAVID KURTZ 09/20/2018 0.00 500.00167955 L&RSub L & R Suburban Landscaping 09/20/2018 0.00 1,250.00167956 LEAINS LEAGUE OF MN CITIES INS TRUST 09/20/2018 0.00 110,772.00167957 FavrKati Katie Mathews 09/20/2018 0.00 215.00167958 METINF Metro Inflatables LLC 09/20/2018 0.00 219.99167959 PEOELE PEOPLES ELECTRICAL CONTRACTORS09/20/2018 0.00 120.54167960 POESTIMO Timothy Poeschl 09/20/2018 0.00 30.00167961 PULTGROU Pulte Group Pulte Homes of MN LLC 09/20/2018 0.00 3,000.00167962 SEPPDARL Darlene Seppman 09/20/2018 0.00 11.00167963 ShaMde SMSC Organics Recycling Facility 09/20/2018 0.00 1,223.75167964 SOFHOU SOFTWARE HOUSE INTERNATIONAL 09/20/2018 0.00 162.00167965 VIBTEC VIBRANT TECHNOLOGIES INC 09/20/2018 0.00 490.00167966 AARP AARP 09/27/2018 0.00 310.00167967 ACHEA AC & HEATING BY GEORGE 09/27/2018 0.00 267.00167968 AcrThe Across The Street Productions 09/27/2018 0.00 1,250.00167969 AHLNJAME JAMES AHLNESS 09/27/2018 0.00 650.00167970 ALLSTR ALLSTREAM 09/27/2018 0.00 833.98167971 ASPMIL ASPEN MILLS 09/27/2018 0.00 509.44167972 BCATRA BCA 09/27/2018 0.00 15.00167973 CarCouPa Carver County Parks 09/27/2018 0.00 172.50167974 CHAVIL CHANHASSEN VILLAGER 09/27/2018 0.00 40.00167975 CitVic City of Victoria 09/27/2018 0.00 425.00167976 CONSLA Concrete Slab Lifting of Savage Inc 09/27/2018 0.00 4,085.00167977 EHLERS EHLERS & ASSOCIATES INC 09/27/2018 0.00 120.00167978 EPIEVE EPIC EVENT RENTAL 09/27/2018 0.00 43.60167979 FORARB ForeverGreen Arboriculture 09/27/2018 0.00 3,950.00167980 GONHOM GONYEA HOMES 09/27/2018 0.00 14,300.00167981 HARLVALO Valorie Harlow 09/27/2018 0.00 36.00167982 Page 1AP Checks by Date - Summary by Check Number (10/1/2018 9:42 AM) Check No Check DateVendor NameVendor No Void Checks Check Amount HENCOU HENNEPIN COUNTY 09/27/2018 0.00 1,600.00167983 HENTEC Hennepin Technical College 09/27/2018 0.00 305.00167984 ICMART ICMA RETIREMENT AND TRUST-457 09/27/2018 0.00 1,445.83167985 JEFWOR Jeffery Worwa Construction 09/27/2018 0.00 500.00167986 KENGRA KENNEDY & GRAVEN, CHARTERED 09/27/2018 0.00 234.00167987 LEAMIN LEAGUE OF MINNESOTA CITIES 09/27/2018 0.00 965.00167988 MADGAL MADDEN GALANTER HANSEN LLP 09/27/2018 0.00 60.00167989 PEOELE PEOPLES ELECTRICAL CONTRACTORS09/27/2018 0.00 596.72167990 POST POSTMASTER 09/27/2018 0.00 672.34167991 REARES REACH FOR RESOURCES 09/27/2018 0.00 161.00167992 SHEWIL SHERWIN WILLIAMS 09/27/2018 0.00 12.64167993 WINGRICH RICHARD WING 09/27/2018 0.00 100.00167994 Report Total (59 checks): 183,725.62 0.00 Page 2AP Checks by Date - Summary by Check Number (10/1/2018 9:42 AM) Accounts Payable Checks by Date - Summary by Check User: dwashburn Printed: 10/1/2018 9:44 AM Check No Vendor No Vendor Name Check Date Void Checks Check Amount ACH ALLENG Alliant Engineering Inc 09/20/2018 0.00 462.99 ACH ANCTEC ANCOM TECHNICAL CENTER 09/20/2018 0.00 13.00 ACH Avesis Fidelity Security Life 09/20/2018 0.00 165.64 ACH BENSKAYE KAYE L BENSON 09/20/2018 0.00 588.00 ACH BROAWA BROADWAY AWARDS 09/20/2018 0.00 89.89 ACH CAMKNU CAMPBELL KNUTSON 09/20/2018 0.00 14,378.57 ACH CCPNIM CCP NI MASTER TENANT 4 LLC 09/20/2018 0.00 8,503.35 ACH ColEng Collins Engineers Inc 09/20/2018 0.00 4,550.00 ACH DelDen Delta Dental 09/20/2018 0.00 2,285.50 ACH FergEnte Ferguson Waterworks #2516 09/20/2018 0.00 2,487.77 ACH HANTHO HANSEN THORP PELLINEN OLSON 09/20/2018 0.00 99.00 ACH HeaStr Health Strategies 09/20/2018 0.00 164.00 ACH INDLAN Indoor Landscapes Inc 09/20/2018 0.00 187.00 ACH InnOff Innovative Office Solutions LLC 09/20/2018 0.00 229.80 ACH KubiTere Terence Kenneth Kubista 09/20/2018 0.00 50.00 ACH METFOR METROPOLITAN FORD 09/20/2018 0.00 8.25 ACH MRPA MN RECREATION & PARK ASSOC. 09/20/2018 0.00 185.00 ACH MVEC MN VALLEY ELECTRIC COOP 09/20/2018 0.00 65.80 ACH NAPA NAPA AUTO & TRUCK PARTS 09/20/2018 0.00 173.27 ACH PioEng Pioneer Engineering, P.A. 09/20/2018 0.00 500.00 ACH PotMN Potentia MN Solar 09/20/2018 0.00 11,177.14 ACH RBMSER RBM SERVICES INC 09/20/2018 0.00 4,413.04 ACH SCTC SOUTHWEST CORRIDOR TRANS COAL 09/20/2018 0.00 7,000.00 ACH SPRPCS SPRINT PCS 09/20/2018 0.00 103.44 ACH SunLif Sun Life Financial 09/20/2018 0.00 1,431.56 ACH TWIWES TWIN CITIES & WESTERN RR CO 09/20/2018 0.00 678.39 ACH WarLit Warning Lites of Minnesota, Inc. 09/20/2018 0.00 1,267.60 ACH WWGOE WW GOETSCH ASSOCIATES INC 09/20/2018 0.00 655.77 ACH XCEL XCEL ENERGY INC 09/20/2018 0.00 4,541.13 ACH ADAPES ADAM'S PEST CONTROL INC 09/27/2018 0.00 250.00 ACH ALLBLA ALLIED BLACKTOP 09/27/2018 0.00 21,986.18 ACH CHOICE Choice, Inc. 09/27/2018 0.00 214.40 ACH CORMEC CORPORATE MECHANICAL 09/27/2018 0.00 301.00 ACH CRYINF Crystal Infosystems LLC 09/27/2018 0.00 251.69 ACH DALCO DALCO ENTERPRISES, INC. 09/27/2018 0.00 143.05 ACH GMHASP GMH ASPHALT CORP 09/27/2018 0.00 128,747.31 ACH MVEC MN VALLEY ELECTRIC COOP 09/27/2018 0.00 47.91 ACH SPSCOM SPS COMPANIES INC 09/27/2018 0.00 42.51 ACH STRGUA STRATOGUARD LLC 09/27/2018 0.00 160.00 ACH UNIWAY UNITED WAY 09/27/2018 0.00 28.40 ACH WMMUE WM MUELLER & SONS INC 09/27/2018 0.00 1,559.92 ACH XCEL XCEL ENERGY INC 09/27/2018 0.00 20,274.08 Report Total: 0.00 240,461.35 Page 1 of 1 Accounts Payable Check Detail-Checks User: dwashburn Printed: 10/01/2018 - 9:44 AM Name Check Da Account Description Amount AARP 09/20/2018 101-1560-4300 Driver Safety - 8 hour course 100.00 AARP 09/27/2018 101-1560-4300 Driver Safety - 4 hour refresher course 310.00 AARP 410.00 AC & HEATING BY GEORGE 09/27/2018 101-1220-4530 Replace capicator add R-22 tighter caps 267.00 AC & HEATING BY GEORGE 267.00 Across The Street Productions 09/27/2018 101-1220-4370 Blue Card CE Renewal 1 Year 1,250.00 Across The Street Productions 1,250.00 AHLNESS JAMES 09/27/2018 101-1560-4300 Chanhassen Senior Center lunch 9/13/18 650.00 AHLNESS JAMES 650.00 ALLSTREAM 09/27/2018 400-4101-4703 Conference Phone, Mitel UC360/Mitel Category F License, SIP 833.98 ALLSTREAM 833.98 ASPEN MILLS 09/27/2018 101-1220-4240 Badges 224.88 ASPEN MILLS 09/27/2018 101-1220-4240 Jacket w/logo 70.83 ASPEN MILLS 09/27/2018 101-1220-4240 Badges, Name tag 213.73 ASPEN MILLS 509.44 BCA 09/27/2018 101-1120-4300 Background Investigation 15.00 BCA 15.00 BERRY COFFEE COMPANY 09/20/2018 101-1170-4110 Coffee 75.36 BERRY COFFEE COMPANY 09/20/2018 101-1170-4110 Coffee 437.03 BERRY COFFEE COMPANY 512.39 Blazanin Mary 09/20/2018 101-1560-4130 Napkins, Food/Butter, Tea, Ice 48.60 Blazanin Mary 48.60 BORDER STATES ELECTRIC SUPPLY 09/20/2018 701-0000-4530 4 pk filter 99.63 BORDER STATES ELECTRIC SUPPLY 99.63 Carver County Parks 09/20/2018 101-1761-4300 Joint Programming - Adult Act. 27.00 Carver County Parks 09/20/2018 101-1731-4300 Joint Programming - Lake Ann Camp 470.00 Carver County Parks 09/20/2018 101-1761-4300 Joint Programming - Adult Programs 91.00 Accounts Payable - Check Detail-Checks (10/01/2018 - 9:44 AM)Page 1 of 5 Name Check Da Account Description Amount Carver County Parks 09/20/2018 101-1731-4300 Joint Programming - Youth Act. 271.00 Carver County Parks 09/27/2018 101-1731-4300 Youth Act. - Katniss Camp 26.50 Carver County Parks 09/27/2018 101-1731-4300 Youth Act. - Traveling Archery Camp 146.00 Carver County Parks 1,031.50 CENTERPOINT ENERGY MINNEGASCO 09/20/2018 101-1220-4320 monthly charges 7/28/18-8/28/18 74.76 CENTERPOINT ENERGY MINNEGASCO 09/20/2018 101-1530-4320 monthly charges 7/28/18-8/28/18 28.76 CENTERPOINT ENERGY MINNEGASCO 09/20/2018 101-1120-4320 monthly charges 7/28/18-8/28/18 16.98 CENTERPOINT ENERGY MINNEGASCO 120.50 CenturyLink 09/20/2018 700-0000-4310 Monthly service Sept 2018 32.00 CenturyLink 09/20/2018 701-0000-4310 Monthly service Sept 2018 32.00 CenturyLink 64.00 CHANHASSEN VILLAGER 09/20/2018 101-1250-4360 1 Year Subscription Renewal 40.00 CHANHASSEN VILLAGER 09/20/2018 101-1520-4360 1 Year Subscription Renewal 40.00 CHANHASSEN VILLAGER 09/20/2018 101-1530-4360 1 Year Subscription Renewal 40.00 CHANHASSEN VILLAGER 09/20/2018 101-1370-4360 1 Year Subscription Renewal 40.00 CHANHASSEN VILLAGER 09/27/2018 101-1120-4360 1 Year Subscription Renewal 40.00 CHANHASSEN VILLAGER 200.00 City of Victoria 09/27/2018 101-1537-3631 Barnyard Boogie 2018 revenue share 425.00 City of Victoria 425.00 Concrete Slab Lifting of Savage Inc 09/27/2018 420-0000-4751 P15692 8780-8542 Flamingo Dr 975.00 Concrete Slab Lifting of Savage Inc 09/27/2018 420-0000-4751 P15695 8528-8772 Flamingo Dr 1,000.00 Concrete Slab Lifting of Savage Inc 09/27/2018 420-0000-4751 P15696 1230-1600 Lake Susan Hills/1420 Mallard 1,110.00 Concrete Slab Lifting of Savage Inc 09/27/2018 420-0000-4751 P15693 1230-1600 Lake Susan Hills 1,000.00 Concrete Slab Lifting of Savage Inc 4,085.00 CORE & MAIN LP 09/20/2018 700-0000-4550 Hydrant Parts 2,067.92 CORE & MAIN LP 09/20/2018 700-0000-4550 3x1/8 FLG FF RR GASKET 12.48 CORE & MAIN LP 09/20/2018 700-0000-4552 2 Western CB REP LID IMP, CB 2" Repair CPLG 144.09 CORE & MAIN LP 09/20/2018 700-0000-4550 Hydrant Parts 596.71 CORE & MAIN LP 2,821.20 Culligan Bottled Water 09/20/2018 101-1220-4300 Sept 2018 equipment rental 251.31 Culligan Bottled Water 251.31 DELEGARD TOOL COMPANY 09/20/2018 101-1370-4260 4" Blowgun w/Venturi Nzzl 34.86 DELEGARD TOOL COMPANY 34.86 DEM-CON LANDFILL 09/20/2018 101-1320-4150 8/24/18 Street Sweepings 342.30 DEM-CON LANDFILL 342.30 EHLERS & ASSOCIATES INC 09/27/2018 101-1120-4300 TIF Reporting svc through 8/31/18 120.00 Accounts Payable - Check Detail-Checks (10/01/2018 - 9:44 AM)Page 2 of 5 Name Check Da Account Description Amount EHLERS & ASSOCIATES INC 120.00 EPIC EVENT RENTAL 09/27/2018 720-0000-4120 Tan Folding Chairs - Splash Bash 43.60 EPIC EVENT RENTAL 43.60 EXCELSIOR FIRE DISTRICT 09/20/2018 101-1220-4070 3rd Quarter Fire Dept Admin Services 8,512.00 EXCELSIOR FIRE DISTRICT 8,512.00 ForeverGreen Arboriculture 09/27/2018 720-0000-4300 Longacres Wetland maint. - tree removal 3,950.00 ForeverGreen Arboriculture 3,950.00 GONYEA HOMES 09/20/2018 815-8226-2024 As-Built Escrow - 9210 Eagle Ridge Rd 2,500.00 GONYEA HOMES 09/20/2018 815-8226-2024 As-Built Escrow - 9190 Eagle Court 2,500.00 GONYEA HOMES 09/20/2018 815-8226-2024 As-Built Escrow - 9265 Eagle Ridge Rd 2,500.00 GONYEA HOMES 09/20/2018 815-8226-2024 As-Built Escrow - 9307 Hawkcrest Court 2,500.00 GONYEA HOMES 09/20/2018 815-8202-2024 Erosion Escrow - 9185 Eagle Ridge Rd 2,850.00 GONYEA HOMES 09/20/2018 815-8202-2024 Erosion Escrow - 9297 Hawkcrest Dr 2,900.00 GONYEA HOMES 09/27/2018 815-8226-2024 As-Built Escrow - 9111 Lake Riley Blvd 2,500.00 GONYEA HOMES 09/27/2018 815-8202-2024 Erosion Escrow - 7590 Fawn Hill Rd 2,900.00 GONYEA HOMES 09/27/2018 815-8202-2024 Erosion Escrow - 9401 Kiowa Trail 3,500.00 GONYEA HOMES 09/27/2018 815-8202-2024 Erosion Escrow - 7565 Fawn Hill Rd 2,600.00 GONYEA HOMES 09/27/2018 815-8202-2024 Erosion Escrow - 7640 Windsor Ct 2,800.00 GONYEA HOMES 30,050.00 Hach Company 09/20/2018 700-7019-4150 Pump Tubing Set, CA610 133.29 Hach Company 133.29 Harlow Valorie 09/27/2018 101-1539-3631 Refund - Tai Chi 36.00 Harlow Valorie 36.00 HEALY STEVE 09/20/2018 101-1767-4300 Adult Fall Softball Umpire - 4 games on 9/13/18 98.00 HEALY STEVE 98.00 HENNEPIN COUNTY 09/27/2018 101-1150-4300 8/1/17-7/31/18 Assessment Fees 1,600.00 HENNEPIN COUNTY 1,600.00 Hennepin Technical College 09/27/2018 101-1220-4370 EMS Skills Training - Jim Van Asten 305.00 Hennepin Technical College 305.00 ICMA RETIREMENT AND TRUST-457 09/27/2018 101-0000-2009 9/28/2018 ID #304303 1,114.58 ICMA RETIREMENT AND TRUST-457 09/27/2018 210-0000-2009 9/28/2018 ID #304303 25.00 ICMA RETIREMENT AND TRUST-457 09/27/2018 700-0000-2009 9/28/2018 ID #304303 152.50 ICMA RETIREMENT AND TRUST-457 09/27/2018 701-0000-2009 9/28/2018 ID #304303 152.49 ICMA RETIREMENT AND TRUST-457 09/27/2018 720-0000-2009 9/28/2018 ID #304303 1.26 ICMA RETIREMENT AND TRUST-457 1,445.83 Accounts Payable - Check Detail-Checks (10/01/2018 - 9:44 AM)Page 3 of 5 Name Check Da Account Description Amount Jaguar Communications Inc 09/20/2018 700-7043-4310 Sept 2018 phone charges 53.46 Jaguar Communications Inc 53.46 Jeffery Worwa Construction 09/27/2018 815-8202-2024 Erosion Escrow - 723 Canterbury Circle 500.00 Jeffery Worwa Construction 500.00 KENNEDY & GRAVEN, CHARTERED 09/27/2018 300-0000-4300 Frontier Building Redevelopment through 8/31/18 234.00 KENNEDY & GRAVEN, CHARTERED 234.00 KNOBLAUCH BUILDERS LLC 09/20/2018 815-8202-2024 Erosion Escrow - 260 Preserve Court 2,100.00 KNOBLAUCH BUILDERS LLC 2,100.00 KODIAK CUSTOM LETTERING 09/20/2018 101-1220-4300 Names sewn right chest 10.75 KODIAK CUSTOM LETTERING 10.75 KURTZ DAVID 09/20/2018 815-8202-2024 Erosion Escrow - 225 Pioneer Trail 500.00 KURTZ DAVID 500.00 L & R Suburban Landscaping 09/20/2018 815-8202-2024 Erosion Escrow - 151 South Shore Ct 250.00 L & R Suburban Landscaping 09/20/2018 815-8202-2024 Erosion Escrow - 141 South Shore Ct 1,000.00 L & R Suburban Landscaping 1,250.00 LEAGUE OF MINNESOTA CITIES 09/27/2018 720-0000-4360 MN Cities Stormwater Coalition Contributions 965.00 LEAGUE OF MINNESOTA CITIES 965.00 LEAGUE OF MN CITIES INS TRUST 09/20/2018 101-1170-4483 Work Comp Acct# 40001925 64,159.00 LEAGUE OF MN CITIES INS TRUST 09/20/2018 101-1170-4483 General Liability Acct# 10002587 46,613.00 LEAGUE OF MN CITIES INS TRUST 110,772.00 MADDEN GALANTER HANSEN LLP 09/27/2018 101-1140-4302 Labor Relations Services svc through 8/31/18 60.00 MADDEN GALANTER HANSEN LLP 60.00 Mathews Katie 09/20/2018 101-1614-4130 Halloween Prop - Butler 215.00 Mathews Katie 215.00 Metro Inflatables LLC 09/20/2018 101-1220-4375 XLarge Moonwalk Bounce House 219.99 Metro Inflatables LLC 219.99 PEOPLES ELECTRICAL CONTRACTORS 09/20/2018 101-1551-4300 Installed new hand dryer @ Lake Susan 120.54 PEOPLES ELECTRICAL CONTRACTORS 09/27/2018 101-1170-4510 Installed GFI Receptacle under sink for water cooler 596.72 PEOPLES ELECTRICAL CONTRACTORS 717.26 Poeschl Timothy 09/20/2018 101-1531-2035 Refund - Conference Room 2.06 Poeschl Timothy 09/20/2018 101-1531-3631 Refund - Conference Room 27.94 Accounts Payable - Check Detail-Checks (10/01/2018 - 9:44 AM)Page 4 of 5 Name Check Da Account Description Amount Poeschl Timothy 30.00 POSTMASTER 09/27/2018 700-0000-4330 Postage 336.17 POSTMASTER 09/27/2018 701-0000-4330 Postage 336.17 POSTMASTER 672.34 Pulte Group Pulte Homes of MN LLC 09/20/2018 815-8202-2024 Erosion Escrow - 710-720 Wildflower Ln 3,000.00 Pulte Group Pulte Homes of MN LLC 3,000.00 REACH FOR RESOURCES 09/27/2018 101-1600-4300 2018 Recreation Contracts Over Hours as of 8/31/18 161.00 REACH FOR RESOURCES 161.00 Seppman Darlene 09/20/2018 101-1560-3637 Refund - Oktoberfest Celebration 11.00 Seppman Darlene 11.00 SHERWIN WILLIAMS 09/27/2018 101-1190-4510 Supplies 12.64 SHERWIN WILLIAMS 12.64 SMSC Organics Recycling Facility 09/20/2018 700-7050-4706 WWTP - Organics Recycling Aug 2018 1,223.75 SMSC Organics Recycling Facility 1,223.75 SOFTWARE HOUSE INTERNATIONAL 09/20/2018 400-4126-4703 Microsoft Access License w SA 162.00 SOFTWARE HOUSE INTERNATIONAL 162.00 VIBRANT TECHNOLOGIES INC 09/20/2018 700-7050-4705 Tranciever 10Gb, HP J9151A 490.00 VIBRANT TECHNOLOGIES INC 490.00 WING RICHARD 09/27/2018 101-1220-4350 Station 2 Cleaner - August 2018 100.00 WING RICHARD 100.00 183,725.62 Accounts Payable - Check Detail-Checks (10/01/2018 - 9:44 AM)Page 5 of 5 Accounts Payable Check Detail-ACH User: dwashburn Printed: 10/01/2018 - 9:44 AM Name Check Da Account Description Amount ADAM'S PEST CONTROL INC 09/27/2018 101-1190-4300 Quarterly Service 250.00 ADAM'S PEST CONTROL INC 250.00 Alliant Engineering Inc 09/20/2018 410-0000-4300 Foxwood Hwy 101 Pedestrian Trail Extension svc July 2018 462.99 Alliant Engineering Inc 462.99 ALLIED BLACKTOP 09/27/2018 420-4222-4751 2018 Sealcoat Project 21,986.18 ALLIED BLACKTOP 21,986.18 ANCOM TECHNICAL CENTER 09/20/2018 101-1220-4531 Repair pager 13.00 ANCOM TECHNICAL CENTER 13.00 BENSON KAYE L 09/20/2018 101-1539-4300 Fit for Life Instructor 588.00 BENSON KAYE L 588.00 BROADWAY AWARDS 09/20/2018 101-1110-4375 8x10 Walnut Plaque 89.89 BROADWAY AWARDS 89.89 CAMPBELL KNUTSON 09/20/2018 101-1140-4302 Legal Services 14,378.57 CAMPBELL KNUTSON 14,378.57 CCP NI MASTER TENANT 4 LLC 09/20/2018 101-1220-4320 July 2018 142.69 CCP NI MASTER TENANT 4 LLC 09/20/2018 101-1350-4320 July 2018 3,726.08 CCP NI MASTER TENANT 4 LLC 09/20/2018 101-1540-4320 July 2018 418.99 CCP NI MASTER TENANT 4 LLC 09/20/2018 101-1550-4320 July 2018 446.05 CCP NI MASTER TENANT 4 LLC 09/20/2018 101-1600-4320 July 2018 34.21 CCP NI MASTER TENANT 4 LLC 09/20/2018 700-0000-4320 July 2018 130.94 CCP NI MASTER TENANT 4 LLC 09/20/2018 700-7019-4320 July 2018 2,083.66 CCP NI MASTER TENANT 4 LLC 09/20/2018 701-0000-4320 July 2018 1,520.73 CCP NI MASTER TENANT 4 LLC 8,503.35 Choice, Inc.09/27/2018 101-1220-4350 cleaning 7/16-8/10 214.40 Choice, Inc. 214.40 Collins Engineers Inc 09/20/2018 101-1310-4300 Chanhassen 2018 Bridge Inspections - svc July to Aug 2018 4,550.00 Collins Engineers Inc 4,550.00 Accounts Payable - Check Detail-ACH (10/01/2018 - 9:44 AM)Page 1 of 5 Name Check Da Account Description Amount CORPORATE MECHANICAL 09/27/2018 101-1370-4300 leaking coil at public works building 301.00 CORPORATE MECHANICAL 301.00 Crystal Infosystems LLC 09/27/2018 101-1170-4110 Toner, HP 508X, High Yield Yellow 251.69 Crystal Infosystems LLC 251.69 DALCO ENTERPRISES, INC.09/27/2018 101-1370-4150 Mop, Urinal W Block, Waxed Liner Bag 143.05 DALCO ENTERPRISES, INC. 143.05 Delta Dental 09/20/2018 101-0000-2013 dental insurance - Oct 1,640.57 Delta Dental 09/20/2018 101-0000-2013 dental insurance - Oct cobra 30.20 Delta Dental 09/20/2018 700-0000-2013 dental insurance - Oct 279.10 Delta Dental 09/20/2018 701-0000-2013 dental insurance - Oct 248.91 Delta Dental 09/20/2018 720-0000-2013 dental insurance - Oct 86.72 Delta Dental 2,285.50 Ferguson Waterworks #2516 09/20/2018 700-0000-4250 3 T/F MTR ECDR USG 2,487.77 Ferguson Waterworks #2516 2,487.77 Fidelity Security Life 09/20/2018 101-0000-2007 vision insurance - October 2018 122.53 Fidelity Security Life 09/20/2018 700-0000-2007 vision insurance - October 2018 23.30 Fidelity Security Life 09/20/2018 701-0000-2007 vision insurance - October 2018 17.35 Fidelity Security Life 09/20/2018 720-0000-2007 vision insurance - October 2018 2.46 Fidelity Security Life 165.64 GMH ASPHALT CORP 09/27/2018 601-6032-4751 Street Reconstruction Proj 16-01 Minnewashta Manor 128,747.31 GMH ASPHALT CORP 128,747.31 HANSEN THORP PELLINEN OLSON 09/20/2018 400-0000-1155 Fawn Hills Addition No 17-07 Construction through 9/2/18 99.00 HANSEN THORP PELLINEN OLSON 99.00 Health Strategies 09/20/2018 101-1220-4300 Medical Exam - O'Mara 164.00 Health Strategies 164.00 Indoor Landscapes Inc 09/20/2018 101-1170-4300 Sept Plant svc 187.00 Indoor Landscapes Inc 187.00 Innovative Office Solutions LLC 09/20/2018 101-1170-4110 Badges, Paper, Labels 177.07 Innovative Office Solutions LLC 09/20/2018 101-1170-4110 Paper, Pen 52.73 Innovative Office Solutions LLC 229.80 Kubista Terence Kenneth 09/20/2018 101-1560-4300 Vikings 50.00 Kubista Terence Kenneth 50.00 METROPOLITAN FORD 09/20/2018 701-0000-4140 Gasket 8.25 Accounts Payable - Check Detail-ACH (10/01/2018 - 9:44 AM)Page 2 of 5 Name Check Da Account Description Amount METROPOLITAN FORD 8.25 MN RECREATION & PARK ASSOC.09/20/2018 101-1766-4300 Men's Class D State Softball Tournament 185.00 MN RECREATION & PARK ASSOC. 185.00 MN VALLEY ELECTRIC COOP 09/20/2018 101-1350-4320 electricity charges 7/31/18-8/31/18 65.80 MN VALLEY ELECTRIC COOP 09/27/2018 101-1350-4320 electricity charges 8/7/18-9/11/18 47.91 MN VALLEY ELECTRIC COOP 113.71 NAPA AUTO & TRUCK PARTS 09/20/2018 101-1550-4140 Front motor mount 44.96 NAPA AUTO & TRUCK PARTS 09/20/2018 101-1550-4140 Fuel Filter, Gasket Set, Exhaust Manifold mounting kit 31.50 NAPA AUTO & TRUCK PARTS 09/20/2018 101-1550-4140 Engine Oil Dipstick Tube 16.83 NAPA AUTO & TRUCK PARTS 09/20/2018 101-1370-4260 Work Light 79.98 NAPA AUTO & TRUCK PARTS 173.27 Pioneer Engineering, P.A.09/20/2018 420-0000-4300 Proj 118132 Lake Susan Trail Rehab through 8/31/18 500.00 Pioneer Engineering, P.A. 500.00 Potentia MN Solar 09/20/2018 700-0000-4320 electricity charges 2,598.53 Potentia MN Solar 09/20/2018 101-1190-4320 electricity charges 4,848.14 Potentia MN Solar 09/20/2018 101-1170-4320 electricity charges 3,730.47 Potentia MN Solar 11,177.14 RBM SERVICES INC 09/20/2018 101-1170-4350 Nightly Janitorial/Shampoo Public Safety Monthly - Oct 2018 2,239.99 RBM SERVICES INC 09/20/2018 101-1190-4350 Nightly Janitorial/Weekend Janitorial+Library - Oct 2018 2,173.05 RBM SERVICES INC 4,413.04 SOUTHWEST CORRIDOR TRANS COAL09/20/2018 101-1110-4360 Annual membership dues - Aug 2018 to July 2019 7,000.00 SOUTHWEST CORRIDOR TRANS COAL 7,000.00 SPRINT PCS 09/20/2018 700-0000-4310 monthly charges 51.72 SPRINT PCS 09/20/2018 701-0000-4310 monthly charges 51.72 SPRINT PCS 103.44 SPS COMPANIES INC 09/27/2018 101-1370-4510 Urinal Repair Kit 42.51 SPS COMPANIES INC 42.51 STRATOGUARD LLC 09/27/2018 101-1160-4300 ProofPoint Email Filtering Service - October 160.00 STRATOGUARD LLC 160.00 Sun Life Financial 09/20/2018 101-1420-4040 Life Insurance - Oct 31.79 Sun Life Financial 09/20/2018 101-1430-4040 Life Insurance - Oct 1.98 Sun Life Financial 09/20/2018 210-0000-4040 Life Insurance - Oct 7.65 Sun Life Financial 09/20/2018 720-7201-4040 Life Insurance - Oct 2.34 Sun Life Financial 09/20/2018 720-7202-4040 Life Insurance - Oct 2.34 Sun Life Financial 09/20/2018 101-0000-2011 Life Insurance - Oct Cobra 126.08 Accounts Payable - Check Detail-ACH (10/01/2018 - 9:44 AM)Page 3 of 5 Name Check Da Account Description Amount Sun Life Financial 09/20/2018 101-1120-4040 Life Insurance - Oct 29.90 Sun Life Financial 09/20/2018 101-1130-4040 Life Insurance - Oct 20.59 Sun Life Financial 09/20/2018 101-1160-4040 Life Insurance - Oct 10.53 Sun Life Financial 09/20/2018 101-1250-4040 Life Insurance - Oct 29.34 Sun Life Financial 09/20/2018 101-1310-4040 Life Insurance - Oct 38.44 Sun Life Financial 09/20/2018 101-1320-4040 Life Insurance - Oct 47.34 Sun Life Financial 09/20/2018 101-1370-4040 Life Insurance - Oct 18.60 Sun Life Financial 09/20/2018 101-1520-4040 Life Insurance - Oct 15.35 Sun Life Financial 09/20/2018 101-1530-4040 Life Insurance - Oct 6.03 Sun Life Financial 09/20/2018 101-1560-4040 Life Insurance - Oct 4.95 Sun Life Financial 09/20/2018 101-1600-4040 Life Insurance - Oct 9.58 Sun Life Financial 09/20/2018 101-1700-4040 Life Insurance - Oct 2.39 Sun Life Financial 09/20/2018 101-1550-4040 Life Insurance - Oct 41.93 Sun Life Financial 09/20/2018 101-1170-4040 Life Insurance - Oct 5.31 Sun Life Financial 09/20/2018 101-1220-4040 Life Insurance - Oct 18.45 Sun Life Financial 09/20/2018 701-0000-4040 Life Insurance - Oct 33.56 Sun Life Financial 09/20/2018 700-0000-4040 Life Insurance - Oct 44.54 Sun Life Financial 09/20/2018 720-0000-4040 Life Insurance - Oct 7.90 Sun Life Financial 09/20/2018 101-0000-2011 Life Insurance - Oct 668.79 Sun Life Financial 09/20/2018 210-0000-2011 Life Insurance - Oct 6.00 Sun Life Financial 09/20/2018 700-0000-2011 Life Insurance - Oct 103.76 Sun Life Financial 09/20/2018 701-0000-2011 Life Insurance - Oct 103.76 Sun Life Financial 09/20/2018 720-0000-2011 Life Insurance - Oct -7.66 Sun Life Financial 1,431.56 TWIN CITIES & WESTERN RR CO 09/20/2018 720-0000-4300 Annual Fee for crossing permit - 6/1/18 to 5/31/19 678.39 TWIN CITIES & WESTERN RR CO 678.39 UNITED WAY 09/27/2018 101-0000-2006 PR Batch 00428.09.2018 United Way 28.40 UNITED WAY 28.40 Warning Lites of Minnesota, Inc.09/20/2018 420-0000-4751 Asphalt repairs - Rent Cones, Barricades, Lane closed, Road work 1,267.60 Warning Lites of Minnesota, Inc. 1,267.60 WM MUELLER & SONS INC 09/27/2018 720-7025-4751 Parks - pond material 168.00 WM MUELLER & SONS INC 09/27/2018 720-7025-4751 Parks 416.00 WM MUELLER & SONS INC 09/27/2018 700-0000-4552 Parks 975.92 WM MUELLER & SONS INC 1,559.92 WW GOETSCH ASSOCIATES INC 09/20/2018 701-0000-4530 Pump parts and service 655.77 WW GOETSCH ASSOCIATES INC 655.77 XCEL ENERGY INC 09/20/2018 700-0000-4320 electricity charges 8/8/18-9/9/18 2,007.08 XCEL ENERGY INC 09/20/2018 700-7043-4320 electricity charges 8/27/18-9/11/18 2,446.99 XCEL ENERGY INC 09/20/2018 101-1350-4320 electricity charges 8/12/18-9/11/18 11.31 XCEL ENERGY INC 09/20/2018 101-1600-4320 electricity charges 8/14/18-9/13/18 12.13 XCEL ENERGY INC 09/20/2018 700-0000-4320 electricity charges 8/12/18-9/11/18 -16.53 XCEL ENERGY INC 09/20/2018 101-1600-4320 electricity charges 8/12/18-9/11/18 -19.56 XCEL ENERGY INC 09/20/2018 101-1350-4320 electricity charges 8/12/18-9/11/18 11.31 XCEL ENERGY INC 09/20/2018 101-1350-4320 electricity charges 8/12/18-9/11/18 11.84 Accounts Payable - Check Detail-ACH (10/01/2018 - 9:44 AM)Page 4 of 5 Name Check Da Account Description Amount XCEL ENERGY INC 09/20/2018 101-1350-4320 electricity charges 8/12/18-9/11/18 26.34 XCEL ENERGY INC 09/20/2018 101-1350-4320 electricity charges 8/12/18-9/13/18 50.22 XCEL ENERGY INC 09/27/2018 101-1350-4320 electricity charges -9.13 XCEL ENERGY INC 09/27/2018 700-7019-4320 electricity charges 7,659.95 XCEL ENERGY INC 09/27/2018 700-0000-4320 electricity charges 8,005.81 XCEL ENERGY INC 09/27/2018 101-1170-4320 electricity charges -396.88 XCEL ENERGY INC 09/27/2018 101-1190-4320 electricity charges 1,321.40 XCEL ENERGY INC 09/27/2018 101-1220-4320 electricity charges 1,101.86 XCEL ENERGY INC 09/27/2018 101-1370-4320 electricity charges 1,945.83 XCEL ENERGY INC 09/27/2018 101-1120-4320 electricity charges 158.78 XCEL ENERGY INC 09/27/2018 700-0000-4320 electricity charges 243.23 XCEL ENERGY INC 09/27/2018 701-0000-4320 electricity charges 243.23 XCEL ENERGY INC 24,815.21 240,461.35 Accounts Payable - Check Detail-ACH (10/01/2018 - 9:44 AM)Page 5 of 5 CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Website Analytics Overview ­ September 2018 Section CORRESPONDENCE DISCUSSION Item No: I.2. Prepared By Name, Department/Position File No:  ATTACHMENTS: September Website Analytics City of Chanhassen All Web Site Data GO TO REPORT Top Channels Users Conversions Acquisition Behavior Set up a goal. To see outcome metrics, define one or more goals. GET STARTED Conversions Acquisition Overview Sep 1, 2018 -Sep 30, 2018 Primary Dimension:Conversion: Edit Channel Grouping To see all 4 Channels click here. Top Channels All Goals Organic Search Direct Social Referral28.7% 66.8%  Users  Goal Conversion Rate …Sep 8 Sep 15 Sep 22 Sep 29 500500 1,0001,000 …Sep 8 Sep 15 Sep 22 Sep 29 0.00%0.00% 100.00%100.00% 1 Organic Search 2 Direct 3 Social 4 Referral Users 11,648 New Users 9,580 Sessions 15,665 7,949 3,419 287 249 Bounce Rate 61.52% Pages / Session 2.21 Avg. Session Duration 00:01:58 57.34% 73.47% 63.81% 47.06% © 2018 Google All Users 100.00% Users City of Chanhassen All Web Site Data GO TO REPORT Page Rows 1 - 10 of 2410 Pages Sep 1, 2018 -Sep 30, 2018 Explorer Pageviews Unique Pageviews Avg. Time on Page Entrances Bounce Rate % Exit Page Value 34,645 % of Total:100.00% (34,645) 27,880 % of Total:100.00% (27,880) 00:01:37 Avg for View:00:01:37 (0.00%) 15,665 % of Total:100.00% (15,665) 61.52% Avg for View:61.52% (0.00%) 45.22% Avg for View:45.22% (0.00%) $0.00 % of Total:0.00% ($0.00) 1.5,248 (15.15%) 3,536 (12.68%)00:02:21 3,279 (20.93%)36.29%31.73%$0.00 (0.00%) 2.1,243 (3.59%) 970 (3.48%)00:03:25 502 (3.20%)79.48%64.44%$0.00 (0.00%) 3.1,230 (3.55%) 1,066 (3.82%)00:02:24 685 (4.37%)84.09%74.47%$0.00 (0.00%) 4.956 (2.76%) 800 (2.87%)00:01:00 709 (4.53%)26.66%30.13%$0.00 (0.00%) 5.702 (2.03%) 610 (2.19%)00:04:38 513 (3.27%)78.36%73.65%$0.00 (0.00%) 6.616 (1.78%) 405 (1.45%)00:00:38 153 (0.98%)22.88%16.23%$0.00 (0.00%) 7.491 (1.42%) 449 (1.61%)00:02:12 237 (1.51%)89.87%71.89%$0.00 (0.00%) 8.455 (1.31%) 362 (1.30%)00:00:28 131 (0.84%)41.22%25.27%$0.00 (0.00%) 9.450 (1.30%) 391 (1.40%)00:01:40 344 (2.20%)65.41%60.89%$0.00 (0.00%) 10.421 (1.22%) 334 (1.20%)00:02:16 238 (1.52%)65.13%53.21%$0.00 (0.00%)  Pageviews …Sep 8 Sep 15 Sep 22 Sep 29 1,0001,000 2,0002,000 / /240/Agendas-Minutes-Videos /1018/Job-Opportunities /296/Recreation-Center /780/Mayor-City-Council-Candidates /194/Proposed-Developments /301/Gym-Schedule /31/Parks-Recreation /284/Lake-Ann-Park /205/Building-Permits © 2018 Google All Users 100.00% Pageviews City of Chanhassen All Web Site Data GO TO REPORT Search Term Rows 1 - 10 of 923 Search Terms Sep 1, 2018 -Sep 30, 2018 Explorer Site Usage Total Unique Searches Results Pageviews / Search % Search Exits % Search Refinements Time after Search Avg. Search Depth 1,150 % of Total:100.00% (1,150) 1.21 Avg for View:1.21 (0.00%) 33.57% Avg for View:33.57% (0.00%) 19.76% Avg for View:19.76% (0.00%) 00:02:18 Avg for View:00:02:18 (0.00%) 1.41 Avg for View:1.41 (0.00%) 1.West Water Treat Plant Park Concept Layout 20 (1.74%)1.45 70.00%13.79%00:01:02 0.20 2.zoning map 8 (0.70%)1.12 87.50%0.00%00:00:01 0.12 3.Pickleball 7 (0.61%)1.00 57.14%14.29%00:00:27 0.43 4.Eric 5 (0.43%)1.00 80.00%0.00%00:00:01 0.20 5.Jobs 5 (0.43%)1.20 40.00%16.67%00:00:54 0.60 6.Mayor 5 (0.43%)1.20 40.00%16.67%00:00:36 0.80 7.permits 5 (0.43%)1.00 20.00%20.00%00:01:46 1.80 8.Police 5 (0.43%)1.20 0.00%50.00%00:00:47 1.20 9.Staff Directory 5 (0.43%)1.00 0.00%0.00%00:03:34 4.00 10.water 5 (0.43%)1.40 0.00%71.43%00:05:04 2.60  Total Unique Searches …Sep 8 Sep 15 Sep 22 Sep 29 5050 100100 © 2018 Google All Users 100.00% Total Unique Searches City of Chanhassen All Web Site Data GO TO REPORT Rows 1 - 3 of 3 Overview Sep 1, 2018 -Sep 30, 2018 Explorer Summary 11,648 % of Total: 100.00% (11,648) 11,648 % of Total: 100.00% (11,648) 1.desktop6,37254.94% 2.mobile4,42338.14% 3.tablet8036.92%  Users …Sep 8Sep 15 Sep 22 Sep 29 500500 1,0001,000 Device CategoryUsersUsers Contribution to total: Users 6.9% 38.1%54.9% © 2018 Google All Users 100.00% Users City of Chanhassen All Web Site Data GO TO REPORT Rows 1 - 3 of 3 Overview Sep 1, 2018 -Sep 30, 2018 Explorer Summary 11,648% of Total: 100.00% (11,648)11,648% of Total: 100.00% (11,648) 1.desktop 6,372 54.94% 2.mobile 4,423 38.14% 3.tablet 803 6.92%  Users …Sep 8 Sep 15 Sep 22 Sep 29 500500 1,0001,000 Device Category Users Users Contribution to total: Users 6.9% 38.1%54.9% © 2018 Google All Users 100.00% Users SEPTEMBER 2018 WEBSITE ANALYTICS OVERVIEW City of ChanhassenAll Web Site Data GO TO REPORT Language Users % Users 1.en-us 10,987 94.12% 2.c 500 4.28% 3.en-gb 43 0.37% 4.fr 18 0.15% 5.ko 14 0.12% 6.en-ca 8 0.07% 7.es-es 8 0.07% 8.zh-cn 8 0.07% 9.es-xl 7 0.06% 10.de-de 6 0.05% Audience Overview Sep 1, 2018 -Sep 30, 2018 Overview  Sessions  Pageviews …Sep 8 Sep 15 Sep 22 Sep 29 600600 1,2001,200 1,0001,000 2,0002,000 Users 11,648 New Users 9,580 Sessions 15,665 Number of Sessions per User 1.34 Pageviews 34,645 Pages / Session 2.21 Avg. Session Duration 00:01:58 Bounce Rate 61.52% New Visitor Returning Visitor 25.1% 74.9% © 2018 Google All Users100.00% Users SESSIONS VS. PAGEVIEWS 15,665 Sessions vs. 34,645 Pageviews Session: The period of time a user is actively engaged with our website, app, etc. Pageview: Total # of pages viewed. Repeated views of a single page are counted. HOW ARE THEY FINDING US? 7,949 Organic Search 3,419 Direct 287 Social 249 Referral WHAT ARE THEY USING TO VIEW OUR SITE? WHAT ARE THEY SEARCHING FOR?WHAT PAGES ARE THEY VISITING? NEW VS. RETURNING VISITOR 9,575 New Visitors 3,216 Returning Visitors WHAT CAN WE LEARN? Searches for topics other than Park & Rec (generally the most searched topics) continue to top the chart. Election information continues to draw traffic to our website. CITY COUNCIL STAFF REPORT Monday, October 8, 2018 Subject Fire Department Open House Facebook Comments dated September 25, 2018 Section CORRESPONDENCE DISCUSSION Item No: I.3. Prepared By Kim Meuwissen, Office Manager File No:  ATTACHMENTS: Fire Dept Open House Facebook Comments 09­25­2018