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CC Packet 2008 11 24AGENDA CHANHASSEN CITY COUNCIL MONDAY, NOVEMBER 24, 2008 CHANHASSEN MUNICIPAL BUILDING, 7700 MARKET BOULEVARD 5:30 P.M. - CITY COUNCIL WORK SESSION, FOUNTAIN CONFERENCE ROOM Note: If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A. Review of Public Works Facility, Project 08-03. B. 2009 Budget Presentations: 1) Fire Department 2) Capital Improvement Program C. Item Deleted (Discussion of Best Practices for Sustainability; Including Urban Design, Recycling, Solid Waste, Storm Water, and Natural Resources. D. Review Results of Work Session Survey. 7:00 P.M. – REGULAR MEETING, CITY COUNCIL CHAMBERS CALL TO ORDER (Pledge of Allegiance) PUBLIC ANNOUNCEMENTS E. Invitation to Tree Lighting Ceremony. CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. 1. a. Approval of Minutes: - City Council Minutes dated November 6, 2008 - City Council Work Session Minutes dated November 10, 2008 - City Council Summary Minutes dated November 10, 2008 - City Council Verbatim Minutes dated November 10, 2008 Receive Commission Minutes: - Park & Recreation Commission Summary Minutes dated October 28, 2008 1 - Park & Recreation Commission Verbatim Minutes dated October 28, 2008 b. Approve Joint Fuel Purchase Agreement with MnDOT. c. Approve Nominees for 2008 Environmental Excellence Awards. d. Approval of Service Agreement with Carver County for Joint Assessment. e. Approval of Findings of Fact for a 15-ft. Variance from the 75-ft. Shoreland Setback for the Conversion of an Existing Deck into a Porch, 7301 Laredo Drive, Richard & Eunice Peters. f. Accept Donation from Mount Olivet Rolling Acres. g. Approve Payment for Chanhassen Nature Preserve Trail Construction, Steiner Construction Services. h. Consider Purchase of Fire Department Grass Rig (2007 CIP). VISITOR PRESENTATIONS LAW ENFORCEMENT/FIRE DEPARTMENT UPDATE 2 a. Sgt. Peter Anderley, Carver County Sheriff's Department b. Chief Gregg Geske, Chanhassen Fire Department. PUBLIC HEARINGS - None UNFINISHED BUSINESS - None NEW BUSINESS 3. Item Moved to 1h. 4. Update on 2008 Stormwater Best Management Projects. COUNCIL PRESENTATIONS ADMINISTRATIVE PRESENTATIONS ADJOURNMENT CORRESPONDENCE PACKET EXECUTIVE SESSION CHANHASSEN CITY COUNCIL 2 MONDAY, NOVEMBER 24, 2008 FOLLOWING COMPLETION OF THE WORK SESSION ITEMS AND REGULAR MEETING FOUNTAIN CONFERENCE ROOM AT CITY HALL 7700 MARKET BOULEVARD 1. City Manager’s Performance Evaluation: a. Discuss Performance Evaluations of Council Members. b. Discuss 2009 Compensation A copy of the staff report and supporting documentation being sent to the city council will be available after 2:00 p.m. on Thursday. Please contact city hall at 952-227-1100 to verify that your item has not been deleted from the agenda any time after 2:00 p.m. on Thursday. GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. 1. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. 2. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. 3. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. 4. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. 5. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Houlihan’s Restaurant & Bar, 530 Pond Promenade in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 2271180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 2271170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manger Paul Oehme Director of Public Works City Engineer CJ FROM DATE November 24 2008 SUBJECT Public Works Facility Project No 08 03 Update BACKGROUND At the December 10 2007 work session staff reviewed with Council a needs report which identified options for public works facility improvements to meet current and future needs of the departments housed at the facility On July 28 2008 Council authorized staff to move forward with the Park Place option for a new public works facility and solicit proposals for architectural servIces On September 8 2008 Council approved an architectural contract for design of the public works maintenance facility On October 13 2008 Council approved a construction management contract for predesign review and cost estimating and construction management services DISCUSSION Staff has been working with the architect and the construction management teams to complete preliminary design for the public works facility Staff meet several times with the architect and the public works staff to determine what their needs are a good functional building layout Attached is the preliminary layouts and renderings ofthe facility Staff would like to review this design with Council and receive feedback before we start taking the project through the approval process Preliminary cost estimates have been completed and are also included in this packet Attachments CIP Pages Schedule Floor Plan SitelUtility Plan Renderings Preliminary Cost Estimates g eng public2008 projects 08 03 chanhassen maintenance pw facility bkgd 112408 ws council update doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow A Capital Improvement Program City of Chanhassen MN Project MB 003 Project Name Public Works Facility Improvements 2009 thru 2013 Contact Paul Oehme Department Municipal Buildings Type Improvement Useful Life Unassigned Category Street Equipment Priority nlaAccount1 Account 2 Account 3 Total Project Cost 8 300 000 Description I The existing Public Works facility is over capacity and is in need of major repairs The City is expected to grow an additional 30 before ultimate build out The existing facility is located on a 5 acre site which is already cramped for storage and operation space The City completed a facility needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work It was decided to move the Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel Justification I The Operations and Maintenance Department needs additional space for repairs meeting facilities files locker rooms storage supervisory offices and proper equipment storage In addition the current facility does not meet many City building codes Expenditures Construction 2009 2010 2011 2012 2013 Total 8 300 000 8 300 000 8 300 000 Total 8 300 000 Funding Sources 2009 2010 2011 2012 2013 Total GO Bonds 7 000 000 7 000 000 Sewer Utility Fund 700 000 700 000 Surface Water Utility Fund 400 000 400 000 Water Utility Fund 200 000 200 000 Total 8 300 000 8 300 000 Operational Impact Other I This project may increase operational costs However the new facility is planned to be very utility efficient compared to the existing facility Account 1 Account 2 Account 3 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life Category Public Works PrIority nla Total Project Cost 500 000 Capital Improvement Program City of Chanhassen MN Project EQ 087 Project Name Public Works Facility Equipment Description I Provides the eqiupment for the Public Works facility This equipment includes the vehicle lifts computer system fiber optic connection security system fuel system and office equipment Justification I Necessary for the operation ofthe Public Warks facility Expenditures Equipment 2009 500 000 500 000 2010 2011 2012 2013 Total 500 000 500 000Total Funding Sources Capital Replacement Fund Total 2009 500 000 500 000 2010 2011 2012 2013 Total 500 000 500 000 OperationallmpactlOther I CON S T R U CT ION 5455HWY 169 PLYMOUTH MN 55442 PHONE 763 383 7600 FAX 763 383 7601 www rjmconstructlon com Chanhassen Public Works Facility Proposed Pre Construction Project Schedule October 23 2008 RJM Initial Project Budget Estimate Plans November 10 City Council Workshop Prior to Planning Commission Submittal Submit Plans to Planning Commission for Approval RJM Design Development Project Budget Estimate Plans Dec 2 Scheduled Planning Commission Approval City Council Review of Planning Commission Approval RJM 90 Budget Estimate Plans andMIE SpecsJan 12 City Approval of Bid Advertisement for Bid Package Place Public AdvertisementJor Bid Package Issue Construction Documents Bid Period Receive Public Bids for Bid Package City Council Approval of Bids Project Start Tentative Project Substantial Completion Tentative Owner Occupancy Completion Dates Nov 20 2009 Nov 24 2008 Dec 2 2009 Dec 16 2009 Jan 6 2009 Jan 26 2009 Feb 2 2009 Feb 9 2009 Feb 10 2009 Feb 16 2009 Mar 12 2009 Mar 23 2009 April 20 2009 Dec 31 2009 Jan 31 2010 i J T r CICI 0 0 rJ z c a 4 N N N N N R R R R R R I N I N I I IRIdRIRIRIRI jR I I 1f t1 L r L J ob A ct r qli1 o ci 1 9 q mj t B L I tfr aT fi L JlgIlg0 Ill fJtI iiiH t1r1 r Nt f 0 Oil l I J nLLL T I 1 1 1 I I I I I I I L 1 1IIIII AI bd ij al al IfI I 0 llli 21 n 0 I OTJ0Cr i arfrii D II z I f t tI1 D 7 r U0CiiE J l tI1tI1 r 2 0 C nt l lil C l z L I m li 13 I Ul III Z tI 194 I I L I I I I I I I I I I j I I I Nov 19 2008 41 J8pm 0 EHGPUBUC2008 Proectll OB03 MatntenPW rocetINJt0cad PW2BodwO 8 t t Ul 0 f I 0 N Z 0 eni0 WASH BAY 1Iv v I jIv 11 85LF6 DlP j v IIIIlIv v IlIIlJ v IIv v IIv v Iz@ BOX 12 80 O Li 4 Q 13 BOX x WELDING BAY K w WIJ Uzc 5 0 o BOX 8 8 4 BOX x IllIIlllIl A A A 8 16 80X 12 MAP 8 13 BOX 68 BOX OX 2 BOX 8 IlL din 0 co en3l e Q m o oeneno gi2 g3 0 O1 J 8 c n oo cocc ccocoE 5m o ijF ITl 1l 3I S FiiF zcc lgF 0 Z z zzo z z g 1gil CI O iTI iTI Ill 3I 31 z1l iTIllc z22 il 8 8 ia1IlIooDoZ0 B llll I l O1 0101 11 ilo0JIl1113131enIIT1Zol Z D1T1iTI ZOOD lj 3I In l o o c czIOCjIoCONOti1T10dC031OIT1Z31ZIIOoOmenlj o 0 z o p Z O ZO 0 O o Ill Z oioen 0 1110 0 o 01 Z 3 8rlO Tl1T10 i1il OOenTldTlXTlnZJ1IlcoenrirllSOCOOOTlengoOIoenoJiTlOlZoJRoioZOcUiOoIT1OZIIllenenCDen111111Z1Zen1111111OZOOlIIIIIIIIIII I i IzenljIllOenO1ll0ngulendoll31lT1enOlITlZCdF nil 000 ZIen OOCoiTlOO0001Il01D11100QTl 6 fio ZOZ mI N Ill 1T1 Z enSul en zoo iilT1rilo3linenelllojIcl5 I Xi O@ IOliii iill I I olZ ii C C 0 nOnO IT1d I I 0 ZIIT105 l fi0 0111 Io 1T10 I en zFZo I1T1I fi CO Qo c I i I1OZorilOiTIulZZ111081rilVl C IZ d fimf i en DlIl l CoF Ol zUi o o fll 00 lIlen3l C o Z 1T1 G z Z z 5 OI 3I I zz fiD o lIlZIT1o 050 lT1enlT1On 0 1111 111001llenIlliTIendZI3z0z1T100oOen 1 I l llll l j ITlendlIlog1l03l0cnZIiniljlT1enenenenI F en gffi003IiTliiRo1111110lT1fizrilolloIo1115 oiTIolT1 iJ 31 00 eniZolT1 Z o 0 enz Q iTI I 0 1 111 0 IZ o o 11110 lIlen l IIT1Z I1T1 I I I11I IIIIAIo01CD1T10Z OI g oco 8 g d en o2 1dO IioZTl0xrilrIIZ1T10ZOoZ 0 il I 0 zJzo ctzoOZoenozgi111111 lIliTITloen IT1Z 0 cril o 01110 1 a lllen1110iTIIiTIfiZenenI1T1I0zIzZooiTIIIIj0 F l1l1lF odo OZ ziTI o 0 05 Z o 0 2i odiTII 0 Dfll o I i 0 en i1 Z 00 Z Ill 0 1Il 111 en 1111 DATE REVISIONS BY ClTYOF I hereby certify that this pIon specification I fn CITY OF CHANHASSEN orreport wos prepared by me orunder PUBLIC WORKS FACILITY my direct supervision Jnd that I om 0 duly o 8 licensed Professional Engineer under the If lows of the stote of Minnesota a CIlANBASSENo o JOSEPH SHAMLA I o UTILITY PLAN ENGINEERING DEPARTMENT DATE 11 19 08 UC NO 4f4 Chanhassen Public Works Estimate Summary November 21 2008 Architect Oertel Architects CONSTRUCTION Base DESCRIPTION Notes Estimate Construction Costs Survey 5 000 Selective Demolition 5 000 Earthwork 114 220 Asphalt Paving 288 221 Site Concrete 78 740 Retaining Walls Fences 149 240 Site Utilities 71 510 Landscaping Irrigation 20 000 Concrete 719 563 Precast Plank 114 610 Precast Wall Panels 643 536 Masonry 385 546 Steel Erection 170430 Structural Steel 652 340 Miscellaneous Metals 96 500 Carpentry 44 850 Finish Carpentry Millwork 37 046 Roofing 456 070 Insulation 7 762 Joint Sealants 13455 H M Doors Frames Hardware 52 800 Overhead Coiling Doors 89 500 Aluminum Entrances Storefront 169 650 Gypsum Wallboard 138 119 Tile 89 634 Acoustical CeilinQs 20 712 Carpet 3 000 Painting 122 354 Miscellaneous Specialties 41 632 Fuel Island 130 000 Wash Bay Equipment 45 000 Welding Bay Equipment 5 000 Vehicle Maint Equipment 208 800 Crane 42 000 Appliances 6 000 Furnishings 6 350 Fire Protection 112 125 Plumbing 553 000 HVAC 859 000 Electrical Fire Alarm 717 600 General Conditions 260 600TempHeatingEquipment25000 General Liability Insurance 77 715 Building Permit By Owner 0 SAC no WAC 14 Units 28 000BondIncludedabove0 Subtotal Construction Cost 7 877 230 Contingency 393 862ConstructionManagementFee181964 Total Project Estimate 8 453 056 PLYMOUTH OFFICE 5455 HWY 169 PLYMOUTH MN 55442 PHONE 763 383 7600 FAX 763 383 760 MINNEAPOLIS OFFICE PLAZA VII 45 SOUTH SEVENTH ST SUITE 2304 MINNEAPOLIS MN 5S402 PHONE 612 904 1215 FAX 612 904 1229 BLOOMINGTON OFFICE NORTHLAND EXECUTIVE OFFICE CENTER 3500 AMERICAN BLVD W SUITE 150 BLOOMINGTON MN 55431 PHONE 952 B93 B875 AX 952 893 8814 Chanhassen Public Works Estimate Summary November 21 2008 Architect Oertel Architects CONSTRUCTION Owner Costs Soil Correction 175 000 Testing Speciallnsoections 25 000 Builders Risk Insurance 8 000 Furniture 60 000 Security System 20 000 Voice Data Cablinq 40 000 Blueprints 20 000 Subtotal 348 000 Design Fees Arch MechlElec Desiqn Fees 429485 Subtotal 429 485 Total Project Cost 9 230 541 8 800 000 430 541 ALTERNATES 1 Deduct for VCT with vinyl base at corridor and offices in lieu of ceramic tile 34 625 2 Deduct for exposed aggregrate finish on precast walls in lieu of reversed medallion and paint 18 269 3 Deduct for modular block retaining wall in lieu of Recon wall at south retaining wall 11 038 4 Deduct for metal stud and sheathing backup in lieu of block backup at brick 30 660 5 Add for painting precast wall panels in Vehicle Storage 20 604 6 Add for painting exposed ceiling in Vehicle Storage 33 588 7 Add for clerestory windows at vehicle maintenance welding three sides and multi purpose room three sides 58 334 8 Add for geothermal heat pump system TBD 9 Add for 6 high perimeter chain link fence one 20 wide sliding gate and keypad gate operator 46 680 PLYMOUTH OFFICE 5455 HWV 169 PlYMOUTH MN 55442 PHONE 763 383 7600 FAX 763 3837601 MINNEAPOLIS OFFICE PLAZA VII 45 SOUTH SEVENTH ST SUITE 2304 MINNEAPOLIS MN 55402 PHONE 612 904 1215 FAX 612 904 1229 BLOOMINGTON OFFICE NORTHLAND EXECUTI JE OFfiCE CENTER 3500 AMERICAN BLVD w SUITE 150 BLOOMINGTON MN 55431 PhONE 952 B93 8875 FAX 952 893 8814 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 6 1 IV MEMORANDUM TO Todd Gerhardt City Manager FROM Gregg Geske Fire Chief November 18 2008 OWDATE SUBJ 2009 Budget Request DISCUSSION The fire department budget for 2009 is 675 200 which is a 0 2 decrease in the total budget for 2009 Listed below are the reasons for the decrease in 2009 Salaries and wages increased by 1 9 or 2 500 Insurance was increased by 37 3 or 6 000 Most of the other line items were adjusted to reflect actual spending Attached is the detail line item budget for the fire department Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow4 CITY OF CHANHASSEN 2009 BUDGET 101 General Fund 1220 Fire Prevention Administration 2008 to 2007 2008 2009 2009 ACCOUNT DESCRIPTION ACTUAL BUDGET BUDGET INC DEC 4010 Salaries Wages Reg 136 284 132 000 135 100 2 3 4011 Overtime 567 1 000 1 000 0 0 4020 Salaries Wages Temp 153 070 160 000 160 000 0 0 4030 Contributions Retirement 174 245 187 000 180 000 3 7 4040 Contributions Insurance 18 877 16 100 24 000 49 1 4050 Workers Compensation 13 600 14 500 14 500 0 0 4060 Unemployment 22 0 0 TOTAL PERSONAL SERVICES 496 665 510 600 514 600 0 8 4120 Supplies Equipment 14446 11 000 11 000 0 0 4130 Supplies Program 1 777 5 000 2 000 60 0 4140 Supplies Vehicles 12 120 7 000 12 000 714 4150 Maintenance Materials 496 1 000 500 50 0 4170 Motor Fuels and Lubrication 139 0 0 4210 Books Periodicals 527 1 000 600 40 0 4240 Uniforms Clothing 9437 13 500 10 000 25 9 4260 Small Tools Equipment 5 191 5 000 6 000 20 0 4290 Misc Materials Supplies 4 620 3 500 5 000 42 9 TOTAL MATERIALS SUPPLIES 48 755 47 000 47 100 0 2 4300 Fees Services 9451 16 500 10 000 39 4 4310 Telephone 5 335 6 000 6 000 0 0 4320 Utilities 22469 23 000 28 500 23 9 4330 Postage 281 0 0 4340 Printing Publishing 33 0 0 4350 Cleaning Waste Removal 5460 7 000 6 000 14 3 4360 Subscriptions Memberships 1 575 3 000 2 000 33 3 4370 Travel Training 4417 10 000 10 000 0 0 4375 Promotional Expense 8 837 9 000 9 000 0 0 4483 Insurance General Liability 905 1 000 1 000 0 0 4510 Repair Maintenance Building 5 983 7 000 7 000 0 0 4520 Repair Maintenance Vehicles 8 265 7 000 8 000 14 3 4530 Repair Maintenance Equip 12 294 5 000 11 000 120 0 4531 Repair Maintenance Radios 3 774 9 000 5 000 444 4901 Refunds Reimbursements 401 0 0 Contribution for Performance 12 500 12 500 0 0 4933 Sales Tax 614 0 0 TOTAL CONTRACTUAL SERVICES 90 093 116 000 116 000 0 0 TOTAL FIRE PREVENTION ADMIN 635 513 673 600 677 700 0 6 5 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us B w MEMORANDUM TO Mayor City Council FROM Greg Sticha Finance Director 7 November 24 2008 O 2009 2013 CIP Review DATE SUBJ Our capital plan is a five year projection of what we will need to spend to maintain our existing capital assets and add improvements or system expansions when necessary It is incumbent on the City Council and staff to exercise prudent stewardship over these capital assets This plan will fully fund our capital needs while maintaining existing services and providing city services The primary change that occurred in 2005 was the method of funding equipment purchases The city now levies 824 000 per year for the Capital Replacement Fund 400 to finance these capital purchases For 2009 these purchases are estimated to cost 1 200 000 In 2010 the Capital Replacement Fund has a budget of only 451 300 which will average just under 800 000 per year between the two years Other projects of note include an upgrade to Lyman Boulevard the construction of a second water treatment plant and a new fire station and related equipment Phase I of Lyman Boulevard upgrades are currently underway and Phases II and III are scheduled for 2011 and 2013 respectively It includes a contribution from Carver County and the City of Chaska as well as funding from the arterial collector fund park dedication fund pavement management fund and the city s storm water and water utility funds Staff has also included a west water treatment facility W 037 with an estimated cost of 11 million for 2016 There is also a request for a new fire station MB 009 in 2010 with an estimated cost of 2 0 million for the building and related equipment purchases of 1 0 million EQ 086 of which 500 000 will be funded by the capital replacement fund and 500 000 by G O Bonds This new station will provide service to the 2005 MUSA expansion area Other highlights include a contribution from our park dedicationtund of 600 000 for the athletic complex at the new Chanhassen High School in 2009 as well as a number of utility improvements for years2009 2013 for future development During our discussion of utility rates at the November 10 work session the Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow6 2009 2013 C1P Review November 24 2008 Page 2 council requested more information before moving forward with setting the utility rates for 2009 1 Staff is researching the cost for having the utility bills printed by tier so that residents can see in detail how much water they are consuming by tiers An update will be provided at Monday night s work session 2 The City Council also requested more information regarding the scheduling of utility projects due to the slowdown in development Attached is information City Engineer Paul Oehme has compiled about upcoming projects Staff looks forward to discussing these items with the City Council and receiving feedback in order to prepare the final CIP and rate ordinance which will be considered in December A TTACHMENTS 1 Sources of Revenue Summary Funding Sources 2 Projects by Funding Source 3 Department Summary Projects by Type 4 Projects by Department 5 Utility Capital Improvement Delay Information 7 City of Chanhassen MN Capital Improvement Program 2009 thru 2013 FUNDING SOURCE SUMMARY Source 2009 2010 2011 2012 2013 Total Arterial Collector Dvlpmnt Fee 1 000 000 1 000 000 AssessmentlRevolvlng Assess Fund 1 524 000 4 980 000 1 200 000 1 500 000 1200 000 10 404 000 Cable TV Fund 10 000 10 000 10 000 10 000 10 000 50 000 Capital Replacement Fund 1 200 000 451 300 918 600 1 039 700 682 000 4291 600 DeveloperAssessments 1 570 000 1 570 000 General Fund 75 000 75 000 GO Bonds 7 000 000 2 000 000 500 000 9 500 000 MSA 100 000 100 000 890 000 400 000 1 944 000 3 434 000 Other Agency Contnbution 244 000 462 500 2 765 000 65 000 3561 000 7 097 500 Park Dedication Fund 1 595 000 1 420 000 1 310 000 1 170 000 1 270 000 6 765 000 Sewer Utifity Fund 1 187 000 2 550 000 410 000 480 000 171 500 4 798 500 Surface Water Utility Fund 1 615500 973500 790 000 705 000 205 000 4289 000 Tax Levy 265 000 265 000 265 000 265 000 265 000 1 325 000 Water Utility Fund 3 103 000 1 905 000 2 860 000 1 360 000 1 643 500 10 871 500 GRAND TOTAL 11411 500 15112 3DD 12 4186t1D 7494700 10162 000 65471 100 8 City ofChanhassen MN Capital Improvement Program 2009 tbru 2013 PROJECTS BY FUNDING SOURCE Source Project Priority 2009 2010 2011 2012 2013 Total IArterial Collector Dvlpmnt Fee I Lyman Boulevard Improvements ST3 nla 1 000 000 1 000 000 Arterial Collector Dvlpmnt Fee Total 1 000 000 1 000 000 IAssessmentJRevolviog Assess Fuod Annual Street Improvement Program ST012 nla 300 000 900 000 200 000 500 000 200 000 7 100 000 TH 101 CorridorPreservation Planning ST017 nla 80 000 80 000 160 000 Downtown Transit Station Site Imp STD21 nla 144 000 144 000 Audubon Street Project ST022 nla 3 000 000 3 000 000 AssessmeotRevolving Assess Fund Total 1 524 000 4980 000 1 200 000 1 500 000 1 200 000 10404 000 ICable TV Fund I AudioNisual Equipment EQ026 nla 10 000 10 000 10 000 10 000 10 000 50 000 Cable TV Fund Total 10 000 10 000 10 000 10 000 10 000 6fJ 000 ICapital Replacement Fund I Fire Dept SCBA Equipment EQ004 nla 5 000 5 000 5 000 5 000 5 000 25 000 PPE TurnoutlHelmets EQOl0 nla 15 000 15 000 15 000 20 000 65 000 ComputerlNetwork Equipment PurchaseslUpgrades EQ013 nla 103 900 117 000 90 500 90 200 100 100 501 700 Telecommunication PurchaseslUpgrades EQ014 nla 50 000 20 000 4 500 3 200 8 200 85 900 Community Dev Light Duty Trucks EQ015 nla 30 000 28 000 29 000 87 000 DumpPlow Truck ReplacementsfAdditions EQ016 nla 360 000 176 000 352 000 888 000 Line Striper EQ025 nla 9 000 9 000 Groll1dsmaster 580 Mower Replacement EQ028 nla 87 000 87000 Light Duty Trucks Public Works EQ029 nla 33 000 32 000 65 000 Mailing Folderllnserter EQ041 nla 20 000 20 000 Software Purchases EQ048 nla 42 000 37 000 22 000 22 000 21 000 144 000 Computerized Records Retention System EQ049 nla 26 300 7 500 9 600 14 900 58 300 Light Duty Trucks Parks EQ052 nla 33 000 65000 98 000 Fire Vehicles EQ054 nla 40 000 40 000 135 000 215 000 Aerial Photography for City GIS Datasels EQ055 nla 43 000 44 500 87 500 Front End Loaders EQ056 nla 175 000 175 000 Administration Vehicle EQ063 nla 25 000 25 000 Engineering Vehicles EQ065 nla 58 000 58 000 Storage Alea Network SAN EQ081 nla 20 800 20 800 20 800 20 800 83200 CSO Truck EQ083 nla 30 000 30 000 Office Furniture EQ084 nla 5 000 5 000 5 000 5 000 5 000 25 000 Equipment for New Fire Station EQ086 nla 500 000 500 000 Public Works Facility Equipment EQoB7 nla 500 000 500 000 Portable 800 mHz Radios for Public Works EQ086 nla 15 000 15 000 9 Source Project Priority 2009 2010 2011 2012 2013 Total Asphalt Equipment Trailer EQ089 nfa 17 000 17 000 Asphaft Hot Box EQ9 nfa 31 000 31 000 Siding and Backing Replacement MB008 nfa 42 000 42 000 City Hall Remodel MBD10 nfa 125 000 125 000 Tennis Courts PK T072 nla 125 000 125 000 Recreation Center Fftness Equipment PK T 79 nla 10 000 10 000 10 000 10 000 40 000 Recreation Center Picnic Shefter Concrete PK TD94 nla 24 000 24 000 City Center Park Electronic Sign PK TD95 nla 40000 40 000 Capital Replacement Fund Total 1200 000 451 300 918 600 1 039 700 682 000 4291 600 IDeveloper Assessments I Downtown Transit Station Site Imp STD21 nla 1 570 000 1 570 000 Developer Assessments Total 1 570 000 1 570 000 IGeneral Fund County Rd 61 old 212 Corridor Study PLD02 nla 75 000 75 000 General Fund Total 76 000 75000 IGO Bonds Equipment for New Fire Station EQ086 nla 500 000 500 000 Pltlllc Works Facllity Improvements MBDOS nfa 7 000 000 7000 000 Fire Station 3 MBD09 nla 2 000 000 2000 000 GO Bonds Total 7 000 000 2000 000 500 000 9 500 000 IMSA I Wesl781h St Streetlights STDOI nla 300 000 300 000 Lyman Boulevard Improvements STDOS nla 490 000 1 844 000 2334 000 Annual Street Improvement Program STD12 nla 300 000 300 000 Pavement Management STD18 nfa 100 000 100 000 100 000 100 000 100 000 500 000 MSA Total 100 000 100 000 890 000 400 000 1 944 000 3 434 000 IOther Agency Contribution I City Hall North Parking Lot MBD14 nla 140 000 140 000 Lyman Boulevard Improvements STDOS nla 2 710 000 3506 000 6 216 000 TH 101 Corridor Preservation Planning STD17 nla 100 000 270 000 370 000 Bluff Cr Nat Resources Mgmt Plan Implementation SWMPD24 nla 75 000 50 000 50 000 50 000 225 000 Stormwater Pond Improvements SWMPD32 nfa 10 000 10 000 20 000 Cimmaron HOA Storrnwater Management Project SWMP33 nla 2 500 7500 10 000 LID Implementatiopn Project SWMP035 nla 1 500 5000 5 000 5 000 5000 21 500 Kerber Pond Water Quality Landsceping SWMPD36 nla 30 000 30 000 Well 13 Parking Lot SWMPD37 nla 30 000 30 000 Cranes Vineyard Creek SWMPD39 nla 20 000 20 000 TH 1 01 Inlet Project SWMPQ40 nla 15 000 15 000 Other Agency Contribution Total 244000 462 500 2 765 000 65 000 3 561 000 7 097500 IPark Dedication Fund I 10 Sour e Project Priority 2009 2010 2011 2012 2013 Total Hwy 101 NortlVPleaseant View Rd Trail Connections PK TfJ29 nla 175 000 175 000 Pialic TablesIPark Benches PK HJ42 nla 10 000 10 000 10 000 10 000 10 000 50 000 Trees PK T43 nla 10 000 10 000 10 000 10 000 10 000 50 000 Hwy 41 Pedestrian Underpasslrrail Grant Match PK T069 nla 125 000 125 000 Tennis Courts PK T072 nla 125 000 125 000 Rioe Marsh Lake Trail PK T074 nla 375 000 375 000 Liberty at Creekside Trail PK T075 nla 275 000 275 000 The Preserve Trail and Bridge PK T076 nla 250 000 250 000 2005 MUSA Pari Acquisition and Development PK T078 nla 400 000 400 000 Lyman Blvd Trail Improvements PK T81 nla 500 000 500 000 Bluff Creek Drive Gap Trail PK T083 nla 350 000 350 000 Pioneer Boulevard Gap Trail PK T84 nla 300 000 300 000 Disc Golf Course Contribution PK TQ85 nla 20 000 20 000 Lake Ann Pari Amphitheater Ballfield Shelter PK T86 nla 900 000 900 000 Lake Ann Pari Ballfield Safety Fencingll4 15 iI6 PK T087 nla 100 000 100 000 Bandimere Park Ballfield Safety Netting PK T86 nla 40 000 40 000 Lake Ann Pari Stelrway Project PK T89 nla 90 000 90 000 Bandlmere Community Park ShelterlRestroorns PK T092 nla 500 000 500 000 Skate Park RaIl1 Replaoement PK TOOO nla 100 000 100 000 South Lotus Lake Pari Playground Refurbishment PK T096 nla 35 000 35 000 Chanhassen High School Athletic Field Contribution PK HJ97 nla 600 000 600 000 Pedestrian TreD to Arboretum PK HJ98 nfa 200 000 200 000 Chanhassen Native Preserve Trail Rnal Phase PK T099 nfa 90 000 90 000 Recreation Center Ballfield Safety Netting PK T loo nfa 40000 40 000 Lyman Boulevard North Park Acquisition PK T 101 nfa 400 000 400 000 Manchester Park Phase 1 Development PK T 102 nla 250 000 250 000 Playground AcoessibBity Improvements PK T1oo nla 75 000 75 000 Lyman Boulevard Improvements ST 3 nfa 350 000 350 000 Park Dedication Fund Total 1 595 000 1 420 000 1 310 000 1 170 000 1 270 000 6 765 000 ISewer Utility Fund I Utility Bobcat Snow Acoessories EQ031 nla 3500 3 500 Light Duty Trucks Utilities EQ062 nla 34 000 70 000 55 000 28 000 187 000 Public Works Facility Improvements M8003 nla 700 000 700 000 Inflow and Infiltration Abatement SS012 nfa 200 000 200 000 200 000 75 000 75 000 750 000 Sanitary Sewer Replaoement SS014 nfa 250 000 300 000 550 000 Sanitary Uft Station Rehabilitation Program SS017 nla 75 000 200 000 90 000 50 000 65 000 480 000 Dell Road77th Street Foroernaln Replacement SS018 nla 125 000 125 000 2010 MUSA Sanitary Lift Station SSQ20 nla 1 900 000 1 900 000 Lyman Boulevard Ill1rovements STOOO nla 50 000 50 000 Downtown Transit Station Site Imp STQ21 nla 53 000 53 000 Sewer Utility Fund Total 1 187 000 2 550 000 410 000 480 000 171 500 4 798500 ISurfa e Water Utility Fund I Public Worls Facility Ill1rovements M8003 nla 400 000 400 000 City Hail North Parldng Lot M8o14 nla 140 000 140 000 Property AcqulslUon SWMP014 nla 200 000 100 000 200 000 100 000 100 000 700 000 Street fll1rovement Projects Storm Water Mgmt SWMP019 nla 50 000 400 000 400 000 850 000 Vactor SWMPQ23 nla 100 000 100 000 Bluff Cr Nat Resouroes Mgmt Plan Implementation SWMPQ24 nla 75 000 200 000 150 000 75 000 75 000 575 000 Lake Minnewashta Outlet SWMP026 nla 30 000 30 000 Landings Court Storm Water Pond Imp SWMP029 nla 70 000 70 000 11 Source Pro iect Priority 2009 2010 2011 2012 2013 Total West Lotus Lake Drainage Improvements SWMP31 nla 475 000 400 000 875 000 Stormwaler Pond Improvements SWMP032 nla 50 000 15 000 25 000 15 000 15 000 120 000 Cimmaron HOA Stormwater Management Project SWMP033 nla 37500 2 500 40 000 LID and Mitigation Maintenance SWMPD34 nla 42 000 11 000 53 000 LID Implementatiopn Project SWMP035 nla 16 000 10 000 10 000 10 000 10 000 56 000 Kerber PondWater Quallly Landscaping SWMP036 nla 110 000 110 000 Well 13 Parking Lot SWMP37 nla 60 000 60000 Adopt A Pond SWMP38 nla 5 000 5 000 5 000 5 000 20 000 Cranes Vineyard Creek SWMP39 nla 35 000 35000 TH 101 Inlet Project SWMPG40 nla 55 000 55 000 SulfaWater Utility Fund Total 1 615 500 973 500 790 000 705 000 205 000 4289 000 ITax Levy I Pavement Management SU1S nla 265 000 265 000 265 000 265 000 265 000 1 325 000 Tax Levy Total 265 000 265 000 265000 265 000 265 000 1 325000 IWater Utitity Fund I Utillly Bobcat Snow Accessories EQ031 nla 3 500 3 500 Public Works Facility Improvements MBG03 nla 200 000 200 000 Lyman Boulevard Improvements ST003 nla 250 000 250 000 Downtown Transit Station Site Imp ST21 nla 78 000 78 000 Repalnting West 76th St Water Tower Wo015 nla 110 000 110 000 Arboretum Water Main W20 nla 220 000 220 000 Watermain Replacement W24 nla 700 000 700 000 1 400 000 Well 4 Improvements W25 nla 930 000 930 000PressureReducingStationWOO27nla650006500075000205000 Well Rehabilitation Program WG32 nla 45 000 45 000 45 000 45 000 45 000 225 000 Repaint Melody Hils Water Tower W40 nla 300 000 300 000RepaintLakeLucyWaterStandPIpeWG41nla550000550000 High Zone Elevated Storage Tank WG42 nla 1 850 000 1 850 000Well14ImprovementsWG43nla750000750000LowZone1milliongallonElevatedStorageTankWG46nla25000002500000 Well 5 Improvements WG48 nla 1 300 000 1 300 000 Water UtlUty Fund Total 3 103 000 1 905 000 2 860 000 1 360000 1 43 600 10 871 500 GRAND TOTAL 19 413500 15 192 300 12 418 600 7 494 700 10 952 000 65471 100 12 City of Chanhassen MN Capital Improvement Program 2009 tbru 2013 DEPARTMENT SUMMARY Department 2009 2010 2011 2012 2013 Total Major Equipment 1 128 000 451 300 863 600 1 469 700 727 000 4 639 600 Municipal Buildings 8 342 000 2280 000 125 000 10 747000 Park Trail Improvements 1 669 000 1 430 000 1 095 000 1 180 000 1 270 000 6 644 000 Planning 75 000 75 000 Sanitary Sewer Improvements 400 000 2 550 000 290 000 425 000 140 000 3 805 000 Street Improvements 3 690 000 5 615 000 6 715 000 2 165 000 6 915 000 25 100 000 Surface Water Management 1 359500 886 000 845 000 770 000 260 000 4 120 500 WawrS mlmprovements 2 825 000 1 905 000 2 610 000 1 360 000 1 640 000 10 340 000 GRAND TOTAL 11418 5DO 15 1112 100 11 411100 7 414700 1O I62ODD 85471 100 13 City of Chanhassen MN Capital Improvement Program 2009 thru 2013 PROJECTS BY DEPARTMENT Department Project Priority 2009 2010 2011 2012 2013 Total IMajor Equipment Fire Dept SCBA Equipment EQ004 nla 5000 5 000 5 000 5 000 5 000 25 000 PPE TumoutlHelmets EQ010 nla 15 000 15 000 15 000 20 000 65 000 ComputerlNetwork Equipment PurchaseslUpgrades EQ013 nla 103 900 117 000 90500 90200 100 100 501 700 Telecommunication PurchasesJUpgrades EQ014 nla 50 000 20 000 4500 3200 8200 85 900 Community Dev Light Duty Trucks EQ015 nla 30 000 28 000 29000 87 000 DumpPlow Truck ReplacementsfAdditfons EQ016 nla 360 000 176 000 352 000 888 000 Une Striper Eoo2S nla 9 000 9 000 AudioNisuai Equipment EQ026 nla 10 000 10 000 10 000 10 000 10 000 50 000 Groundsmaster 580 Mower Replacement EQ028 nla 87 000 87 000 Light Duty Trucks Public Works EQ029 nla 33 000 32 000 65 000 Utility Bobcat Snow Accessories EQ031 nla 7 000 7000 MaiHng Folder Inserter EQ041 nla 20 000 20 000 Software Purchases EQ048 nla 42 000 37 000 22 000 22 000 21 000 144 000 Computerized Records Retention System EQ049 nla 26 300 7 500 9 600 14 900 58 300 Ught Duty Trucks Parks EQ052 nla 33 000 65 000 98 000 Fire Vehicles EQ054 nla 40 000 40 000 135 000 215 000 Aerial Photography for City GIS Datasets EQOSS nla 43 000 44500 87 500 Front End Loaders EQ056 nla 175 000 175 000 Light Duty Trucks Utilities EQ062 nla 34 000 70 000 55 000 28 000 187 000 Administration Vehicle EQ063 nla 25 000 25 000 Engineering Vehicles EQ065 nla 58 000 58 000 Storage Area Network SAN EQ081 nla 20 800 20 800 20 800 20 800 83 200 CSO Truck EQ083 nla 30 000 30 000 Office Fumiture EQ064 nla 5 000 5 000 5 000 5 000 5 000 25 000 Equipmentfor New Fire Station EQoB6 nla 1 000 000 1 000 000 Public Works Facility Equipment EQ067 nla 500 000 500 000 Portable 800 mHz Radios for Public Works Eaoss nla 15 000 15 000 Asphatt Equipment Trailer Ea0s9 nla 17 000 17 000 Asphatt Hot Box EQ090 nla 31 000 31 000 Major Equipment Total 1 128 000 451 300 863 600 1469700 727 000 4639 600 IMunicipal Buildings Public Works Facility Improvements MB0G3 nla 8 300 000 8 300 000 Siding and Backing Replacement MBOOS nla 42 000 42 000 Fire Station 3 MBG09 nla 2 000 000 2000 000 City Hail Remodel MB010 nla 125 000 125 000 City Hall North Parking Lot MB014 nla 280 000 280 000 Municipal Buildings Total 8342 000 2 280 000 125000 10 747000 IPark Trail Improvements I Hwy 101 NorthIPleaseant View Rd Tran Connections PK T029 nla 175 000 175 000 14 Department projeet Priority 2009 2010 2011 2012 2013 Total Picnic Tables Park Benches PK TD42 nla 10 000 10 000 10 000 10 000 10 000 50 000 Trees PK T43 nla 10 000 10 000 10 000 10 000 10 000 50 000 Hwy 41 Pedestrian UnderpassfTrail Grant Match PK T69 nla 125 000 125 000 Tennis Courts PK T 72 nla 250 000 250 000 Rice Marsh Lake Trail PK T74 nla 375 000 375 000 lberty at Creekside Trail PK T 75 nla 275 000 275 000 The Preserve Trail and Bridge PK T 76 nla 250 000 250 000 2005 MUSA Park Acquisition and Development PK T78 nla 400 000 400 000 Recreation Center Fitness Equipment PK T 79 nla 10 000 10 000 10 000 10 000 40 000 Lyman Blvd Tralllmprovements PK T 81 nla 500 000 500 000 Bluff Creek Drive Gap Trail PK TJ83 nla 350 000 350 000 Pioneer Boulevard Gap Trail PK T84 nla 300 000 300 000 Disc Golf Course Contribution PK T85 nla 20 000 20 000 lake Ann Park Amphitheater Balllield Shelter PKT086 nla 900 000 900 000 lake Ann Park Ballfield Safety Fenclng4 5 6 PKT 87 nla 100 000 100 000 Bandlmere Park Ballfield Safety Netting PK T88 nla 40 000 40 000 lake Ann Park Stairway ProJed PK T89 nla 90 000 90 000 Bandimere Community Park ShelterlRestrooms PK HJ92 nla 500 000 500 000 Skate Park Ramp Replacement PK T93 nla 100 000 100 000 Reaeation Center Picnic Shelter Concrete PK T94 nla 24 000 24 000 City Center Park Electronic Sign PK T 95 nla 40 000 40 000 South Lotus Lake Park Playground Refurbishment PK T96 nla 35 000 35 000 Chanhassen High School AthletlcFleld Contribution PK T097 nla 600 000 600 000 Pedestrian Trail to Arboretum PK T98 nla 200 000 200 000 Chanhassen Native Preserve Trail Final Phase PK T99 nla 90 000 90 000 Recreation Center Balllield Safety Netting PK T 100 nla 40 000 40 000 Lyman Boulevard North Park Acqulsltlon PK T 101 nla 400 000 400 000 Manchester Park Phase 1 Development PK T 102 nla 250 000 250 000 Playground Accessibility Improvements PK T 103 nla 75 000 75 000 Park Trail Improvements Total 1 669 000 1 430 000 1 095 000 1 180 000 1270 000 6 644 000 IPlanning I County Rd 61 old 212 Corridor Study PL 2 nla 75 000 75 000 Planning Total 75 000 75000 ISanitary Sewer Improvements I Inflow and Infiltration Abatement SS012 nla 200 000 200 000 200 000 75 000 75 000 750 000 Sanitary Sewer Replacement SS14 nla 250 000 300 000 550 000 Sanitary lift Station RehabiUtatlon Program SS17 nla 7 ooo 200 000 90 000 50000 65 000 480 000 Dell Roadl77th Street Forcemein Replacement SS18 nla 125 000 125 000 2010 MUSA Sanitary Lift Station SS20 nla 1 900 000 1 900 000 Sanitary Sewer Improvements Total 400 000 2 550 000 290 000 425 000 140 000 3805000 IStreet Improvements I West 78th StStreetlights STQ1 nla 300 000 300 000 LymanBo evardlmprovements ST03 nla 4 850 000 5 350 000 10200 000 Annual Street Improvement Program ST12 nla 1 300 000 1 900 000 1 500 000 1 500 000 1 200 000 7 400 000 TH 101 Corridor Preservation Planning ST17 nla 180 000 350 000 530 000 Pavement Management ST18 nla 365 000 365 000 365 000 365 000 365 000 1 825 000 Downtown Transit Station Site Imp ST21 nJa 1 845 000 1 845 000 Audubon Street Project STD22 nla 3 000 000 3 000 000 15 Department Project Priority 2009 2010 2011 2012 2013 Total Street Improvements Total 3 690 000 5615 000 6 715 000 2165 000 6 915 000 25 100 000 ISurface Water Management I Property Acquisition SWMPD14 nla 200 000 100 000 200 000 100 000 100 000 700 000 Street Improvement Projects Storm Water Mgmt SWMPD19 nla 50 000 400 000 400 000 850 000 Vaclor SWMP023 nla 100 000 100 000 Bluff Cr Nat Resources Mgmt Plan Implementation SWMP024 nla 150 000 200 000 200 000 125 000 125 000 800 000 Lake Mlnnewashta Outlet SWMPD26 nla 30 000 30 000 Landings Court Storm Water Pond Imp SWMPD29 nla 70 000 70 000 West Lotus Lake Drainage Improvements SWMP031 nla 475 000 400 000 875 000 Stormwater Pond Improvements SWMPD32 nla 50 000 25 000 25 000 25 000 15 000 140 000 Cimmaron HOA Stormwater Management Project SWMP033 nla 40 000 10 000 50 000 LID and Mitigation Maintenance SWMP034 nla 42 000 11 000 53 000 UD Implementatiopn Project SWMPD35 nla 17500 15 000 15 000 15 000 15 000 77500 Kerber Pond Water Quality Landscaping SWMPD36 nla 140 000 140 000 Well 13 Parking Lot SWMP037 nla 90 000 90 000 Adopl A Pond SWMP038 nla 5 000 5 000 5 000 5 000 20 000 Cranes Vineyard Creek SWMP039 nla 55 000 55 000 TH 101 Inlet Project SWMP040 nla 70 000 70 000 Surfilce Water Management Total 1 359 500 886 000 845 000 no ooo 260 000 4120 500 IWater System Improvements I Repainting West 76th St Water Tower WD15 nla 110 000 110 000 Arboretum Water Main WD20 nla 220 000 220 000 Watermain Replacement WD24 nla 700 000 700 000 1 400 000 Welllf4 Improvements WD25 nla 930 000 930 000 Pressure Reducing Station WD27 nla 65 000 65 000 75 000 205 000 Well Rehabilitation Program W032 nla 45 000 45 000 45 000 45 000 45 000 225 000 Repaint Melody Hills Water Tower W040 nla 300 000 300 000 Repaint Lake Lucy Water Stand Pipe W041 nla 550 000 550 000 High Zone Elevated Storage Tank W042 nla 1 850 000 1 850 000 Well 14 Improvements W043 nla 750 000 750 000 Low Zone 1 million gallon Elevated Storage Tank W046 nla 2 500 000 2 500 000 Well 5 Improvements W048 nla 1 300 000 1 300 000 Water System Improvements Total 2 825 000 1 905 000 2 610 000 1 360 000 1 640 000 10 340 000 GRAND TOTAL 19413 500 15 192300 12 418600 7 494 700 10 952 000 65 471 100 16 Aeeount 1 4004115 4705 Account 3 2009 thru 2013 Contaet Richard Rice Department Major Equipment Type Equipment Useful LIfe 20 years Category Fire Priority nla Total Projeet Cost 105 000 Capital Improvement Program City of Chanhassen MN Project EQ 004 ProjeetName Fire Dept SCBA Equipment Account 2 Description I This program is to provide additional andor replacement SCBA air bottles SCBA face masks and upgrades to SCBA air packs as needed Justification I Firefighting is a very rigorous and demanding activity that is performed in an environment of extremes The high temperatures and other hostile environmental conditions can quickly shorten the service life of SCBA equipment The periodic replacement andor additions to SCBA equipment is required to maintain current quantities through replacement of damaged or destroyed equipment and to equip new firefighters Prior I 80 000 I Total Expenditures Equipment 2009 5 000 2010 5 000 5000 2011 5 000 5 000 2012 5 000 5 000 2013 5 000 5 000 Total 25 000 25 000Total5000 Prior 80 000 I Total Funding Sources Capital Replacement Fund Total 2009 5 000 5000 2010 5 000 5 000 2011 5000 5 000 2012 5 000 5 000 2013 5 000 5 000 Total 25 000 25 000 Operational ImpactOther I There should be no operational impact from this purchase The c rrent maintenance budget will accommodate for this addition 17 Account 1 4004105 4705 Account 2 Account 3 2009 thru 2013 Contact Richard Rice Department Major Equipment Type Equipment Useful LIfe 5 7 years Category Fire Priority nla Total Project Cost 95 000 Capital Improvement Program City of Chanhassen MN Project EQ 010 Project Name PPE TurnontIHelmets Description I Replacement of 3 5 sets of turnout gear per year as a result of damage received from firefighting activities The city will also provide new members with new turnout gear after they complete their probationary period Funding for turnout gear in 2012 will be funded outof the Station 3 Equipment fund Justification I Turnout gear lasts approximately 5 7 years on average Prior I 30 000 I Total Expenditures Maintenance 2009 15 000 15 000 2010 15 000 15000 2011 15 000 15 000 2012 2013 20 000 20000 Total 65 000 65 000Total Prior I 30 000 I Total Funding Sources Capital Replacement Fund Total 2009 15 000 15 000 2010 15 000 15 000 2011 15 000 15 000 2012 2013 20 000 20 000 Total 65 000 65 000 Operational ImpactOther I There should be no operational impact from this purchase The current maintenance budget will accommodate for this addition 18 2009 thru 2013CapitalImprovementProgram City of Chanhassen MN Project f EQ 013 Project Name ComputerNetwork Equipment PurchasesUpgrades Aecount 1 4004126 4703 Account 2 Account 3 Contact Richard Rice Department Major Equipment Type Equipment Useful Life 38 years Category Administration Priority nla Total Project Cost 5599 400 Description I Funds the purchase of replacement user and network computer printer peripherals and networking hardware The replacement schedule was adopted in 1999 and is subject to modification by the MIS Coordinator with the approval of the City Manager and department heads Justification I Budgeting and purchasing computer equipment through this project allows the city greater flexibility to direct equipment to where it is needed the most rather than in individual budgets The replacement schedule was developed by the MIS Coordinator in 1999 and approved by the 1999 council appointed IT task force Expenditures in the 2009 budget requests are for the replacement of departmental network switches 3 network servers 2 workstations 9 desktop PC s and 3 notebook PC s Replaced equipment will be recycled if possible for use by other users or will be sold on the city public surplus auction site Prior I 97 7001 Total Expenditures Office Equipment 2011 90500 90500 2012 90 200 90200 2009 103 900 103 900 2010 117 000 117 000Total Prior 97 700 I Total Funding Sources Capital Replacement Fund Total 2009 103 900 103 900 2010 117 000 117 000 2011 90500 90 500 2012 90 200 90 200 2013 100 100 100 100 Total 501 700 501 700 2013 100 100 100 100 Total 501 700 601 700 Operational Impact Other I Most items purchased for this account come with a 3 year warranty Repairs to items are done by MIS staff after the warranty period expires Spare parts or outside repairs are funded out of 101 1 1604530 Repair MaintenanceEquipment or 101 11604300 Consulting 19 Capital Improvement Program City of Chanhassen MN Projeet EQ 014 Project Name Telecommunication PurchaseslUpgrades 2009 thru 2013 Account 1 4004101 4703 Account 2 Account 3 Contact Richard Rice Department Major Equipment Type Equipment Useful Life 10 years Category Administration Priority nla Total Project Cost 92 100 Description I This project funds the expansion and upgrades to the city telephone systems excluding cellular equipment which remains an individual departmentbudgetitemThecurrentsystemisanIntertelAxxessPBXwhichservesCityHallPublicWorksRecreationCentermainFireStationandthe Water Treatment Plant A new call accounting software package was added in 2007 The system is planned to be replaced in 2009 at which time it will be 10 years old Justification J A central PBX system simplifies the management of phone services and for the integration with other city applications such as unified messagingThecityPBXserverhardwareandsoftwarewillcontinuetobeupgradedasnecessaryuntilitsscheduledreplacementin2009Twonewfacilities a new Public Works building and a third Fire Station are projected to be constructed in 2009 1010 The new system would be sized to accommodate additional services Any new phone equipment for the new buildings would be funded outof the construction projects A redundant PBX switch is proposed for the year following the replacement of the Axxess system Expenditures Office Equipment Prior I 6200 I Total 2009 50 000 50 000 2010 20 000 20000 2011 4 500 4 500 2012 3 200 3200Total Prior 6 2001 Total Funding Sources Capital Replacement Fund Total 2009 50 000 50 000 2010 20 000 20 000 2011 4500 4 600 2012 3200 3200 2013 8 200 8200 Total 85 900 85 900 2013 8200 8200 Total 85 900 85 900 Operational ImpactOther I A new maintenance aggreement was established with Eschelon Telecom following the expiration of the 5 year warranty from InterteI The MISoperatingbudgetincludesannualmaintenancechargesforthisservice 20 Capital Improvement Program City of Chanhassen MN Project EQ 01S ProjectName Community Dev Light Duty Trucks 2009 thru 2013 Contact Kate Aaneoson Department Major Equipment Aeeount 1 4004107 4704 Aeeount 3 Type Vehicles Useful Life Unassigned Category Community Development Priority n1a Aeeount 1 Total Projed Cost 141 000 IcscriJrtion 1 These purchases are consistent with the Vehicle Replacement Schedule Replacement units are generally purchased early in the year to accommodate the time frames established by Hennepin County and the State of Minnesota Cooperative Purchasing Program 2009 801 1996 Chevrolet Astro Van 2010 609 1999 Ford Ranger Pickup 2012 603 2001 Ford Ranger Pickup Justification 1 These vehicles are used to provide building inspection services throughout the community The average replacement age is over 10 years Prior I 54 000 I Total Expenditures Vehldes 2009 30 000 30 000 2010 28 000 28 000 2011 2012 29 000 29 000 2013 Total 87 000 87000Total Prior 54 000 I Total Funding Sources Capital Replacement Fund Total 2009 30 000 30000 2010 28 000 28 000 2011 2012 29 000 29 000 2013 Total 87000 87 000 Operational Impact Other 1 These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced 21 Capital Improvement Program City of Chanhassen MN Project EQ 016 Project Name DumplPlow Truck Replacements Additions 2009 thru 2013 Account 1 4004108 4704 Acconnt 2 Account 3 Contact Paul Oehme Department Major Equipment Type Vehicles Useful Life Unassigned Category Street Equipment Priority nla Total Project Cost 5888 000 Description I These purchases arerequired to maintain a reliable truck fleet Costs include truck chassis dump box hydraulic system snow wing snow plowandsanderTruckchassiscostsarehigherduetonewfederalmandatedantilockbrakingrequirementseffectivesince2000Thesevehiclesare purchased using either the Hennepin County or State ofMN cooperative bid systems Orders for truck chassis are typically required to be placed up to one year in advance of delivery 2010 115 1991 Ford F800 Dump Truck 2011 117 1994 Ford LSOOO Dump Truck 2011 1181994 Ford LSOOO Dump Truck 2012 1201995 Ford LS8000 Dump Truck 2013 1211995 Ford LS8000 Dumo Truck Justification I These vehicles are used to provide a variety of maintenance services throughout the community including winter response for plowing and hauling snow The average replacement age is 16 5 years Winter emergency service necessitates these vehicles be reliable and dependable Growth in the community creates additional work for these trucks These vehicle purchases are consistent with the Vehicle Replacement Schedule 2010Expenditures Vehicles 2009 2011 360 000 360 000 2012 176 000 176 000Total 2013 352 000 352 000 Total 888 000 888000 Funding Sources 2009 Capital Replacement Fund Total 2010 2011 360 000 360 000 2012 176 000 176 000 2013 352 000 352 000 Total 888 000 888 000 OperationallmpactOther 1 These purchases will include a limited warranty and will reduce the annual maintenance and repair costs as compared to the vehicles replaced 22 Capital Improvement Program City of Chanhassen MN I Project EQ 025 ProjectName Line Striper Account 1 4000000 4705 Aeeount 3 Aeeount Z 2009 thru 2013 Contaet Paul Oehme Department Major Equipment Type Equipment Useful Life Unassigned Category Street Equipment Priority nla Total Project Cost 9 000 Iescription I Provides for the replacement of an existing line striping machine 2012 1994 Graco GM5000 Line Striper 5 hp Justification I This machine is used to paint pavement markings and stripe lanes on roads This purchase will ensure timely and reliable pavement marking operations The purchase is consistent with the Equipment Replacement Schedule Expenditures Equipment 2009 2010 2011 2012 9 000 9 000 2013 Total 9 000 9 000Total Funding Sources 2009 Capital Replacement Fund Total 2010 2011 2012 9 000 9 000 2013 Total 9 000 9 000 Operational Impact Other I This purchase will include a limited warranty 23 Capital Improvement Program City of Chanhassen MN PrOjed EQ 026 Projed Name AudioNisual Equipment Account 1 2100000 4705 Account 3 2009 thru 2013 Account 2 D tioo I Provides for the systematic maintenance and upgrading of audiolvisual equipment Contact Laurie Hokkanen Department Major Equipment Type Equipment Useful Life Unassigned Category Administration Priority nla Total Projed Cost 560 000 Justification I The original NY equipment was purchased in 1989 with the upgrades in 1994 and 2008 Expenditures Maintenance Prior I 10 000 I Total 2009 10 000 10000 2010 10 000 10 000 2011 10 000 10 000 2012 10 000 10 000Total Prior 10 000 l Total Funding Sources Cable TV Fund 2009 10 000 10 000 2010 10 000 10 000 2011 10 000 10 000 2012 10 000 10 000Total 2013 10 000 10 000 Total 50 000 50 000 2013 10 000 10 000 Total 50 000 50 000 Operational Impact Other I This purchase will include a limited warranty In 2008 a major remodeling including camreas display screens NY control systems and Ch 8 management was undertaken Future upgrades include expanding access to programming to those without access to cable and continued enhancement of the live and broadcast experience 24 Capital Improvement Program City of Chanhassen MN Project EQ 028 Project Name Groundsmaster 580 Mower Replacement 2009 thru 2013 Contact Todd Hoffman Department Major Equipment Type Equipment Useful Life Unassigned Category Park Priority nlaAcoount140000004705 Acoount 2 Acoount 3 Total Project Cost 87 000 Description I Provides for the replacement of an existing Toro 580 15 foot high volume grounds mower Justification I The City currently has 3 high production grounds mowers that cut a I S pass Bach machine is used daily during the growing season and takes the place of 2 1 2 smaller machines used by the City Due to additional park development an additional high capacity machine is needed Expenditures Equipment 2009 87 000 Total 87 000 2010 2011 2012 2013 Total 87 000 87 000 Funding Sources Capital Replacement Fund Total 2009 87 000 87 000 2010 2011 2012 2013 Total 87 000 87 000 Operational Impact Other I This purchase will include a limited warranty and reduce maintenance and repair expenses as compared to the unit replaced Also each of these machines takes the place of 2 1 2 smaller machines and makes the mowing operation 150 more efficient 25 Aceount 1 4004120 4704 Attount 1 Attount 3 2009 thru 2013 Contaet Paul Oehme Department Major Equipment Type Vehicles Useful Life Unassigned Category Street Equipment Priority nla Total projeet Cost 65 000 Capital Improvement Program City of Chanhassen MN Project EQ 029 ProjeetName Light Duty Trucks Public Works Iescription I Provides for scheduled replacement of light duty trucks in the street and garage departments Replacement units are generally purchased early in the year in order to accommodate the time frames established by Hennepin County and the State ofMN Cooperative Purchasing Program 2009 I09 1995 Chevrolet 3 4 ton4x4 201 I 1 10 1996 Chevrolet 3 4 ton4x4 Justification I These vehicles are used for a variety of services throughout the community The average replacement age is 13 years These purchases are consistent with the Vehicle Replacement Program Expenditures Vehicles 2009 33000 Total 33 000 2010 2011 32 000 32 000 2012 2013 Total 65 000 65 000 Funding Sources Capital Replacement Fund Total 2009 33 000 33 000 2010 2011 32 000 32 000 2012 2013 Total 65 000 65000 Operational ImpactOther I These purchases wiIl include a limited warranty and will reduce annual maintenance and repair costs as compared to the vehicles replaced 26 Account 1 700 00004705 Account 2 701 00004705 Account 3 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Improvement Useful Life 10 15 years Category Utilities Priority nla Total Project Cost 57 000 Capital Improvement Program City of Chanhassen MN Project EQ 031 Project Name Utility Bobcat Snow Accessories Description I The snowblower attachment is nearing its useful life and needs replacement 2013 2007 Loftness Snow Blower Justification I This equipment is necessary for cleaning snow from water and sewer locations Expenditures Equipment 2009 2010 2011 2012 2013 7 000 7 000 Total 7 000 7 000Total Funding Sources Sewer Utility Fund Water Utility Fund 2009 2010 2011 2012 2013 3 500 3 500 7 000 Total 3 500 3 500 7 000Total Operational ImpactOther I 27 Capital Improvement Program City of Chanhassen MN Project EQ 041 Project Name Mailing FolderlInserter Account 1 4004114 4703 Account 3 Aecount 2 2009 thru 2013 Contact Laurie Hokkanen Department Major Equipment Type Equipment Useful Life Unassigned Category Administration Priority nla Total Project Cost 20 000 Description I This is a replacement for the existing FolderlInserter in the Administration Department It is used for folding and mailing all city wide and smaller bulk mailings Justification I We are leasing the current machine with no option to purchase The cost is higher than the cost to lease a new machine with a purchase option for a dollar at the end of the lease at a financing rate of 18 It makes more economic sense for us to purchase the machine at the city s cost ofcapital of 6 and finance it over four or five years through the issuance of equipment certificates Expenditures Office Equipment 2009 2010 20 000 20000 2011 2012 2013 Total 20 000 20 000Total Funding Sources 2009 Capital Replacement Fund Total 2010 20 000 20 000 2011 2012 2013 Total 20 000 20 000 I 28 Capital Improvement Program City of Chanhassen MN I Project EQ 048 Project Name Software Purchases Account 1 4004117 4703 Account 3 Account 2 2009 thru 2013 Cootaet Richard Rice Department Major Equipment Type Equipment Useful Life 36 years Category Administration Priority nla Total Project Cost 174 500 Description I This project funds the purchase of new software for all city departments that is notassociated with a specific individual project Annual software support and license renewal fees are funded out of account 101 11604300 Justification I The major portion offunds requested for this project are for Microsoft software purchases In 2007 the city joined the Microsoft Office Enterprise Aggreement for the State of Minnesota Microsoft Office is the standard desktop software application for all city users Participating in the state aggreement allows the city to spread the cost of the product over a period of six years in which there are no additional fees for product upgrades An add on module for the citys Springbook Software is proposed in 2009 to replace the current permitting application Other softwarepurchase requests in 2009 are for an additional virtual manager license to allow for mirroring the virtual server environment implemented in 2008 and for client access licenses for the new version of Windows server Prior I 30 500 I Total Expenditures Office Equipment 2009 42 000 42 000 2010 37 000 37 000 2011 22 000 22000 2012 22 000 22000Total Prior 30 500 I Total Funding Sources Capital Replacement Fund Total 2009 42 000 42000 2010 37 000 37 000 2011 22 000 22 000 2012 22 000 22 000 Operational Impact Other I Annual support and license fees for new Springbrook modules would be funded out of 101 11604300 201321000 21 000 Total 144 000 144000 2013 21 000 21 000 Total 144 000 144 000 29 Account 1 4004124 4703 Account 2 Account 3 2009 thru 2013 Contact Richard Rice Department Major Equipment Type Equipment Useful Life 3 5 Years Category Administration Priority nla Total Project Cost 71 000 Capital Improvement Program City of Chanhassen MN Project EQ 049 Project Name Computerized Records Retention System Description I This project originally funded the purchase of an electronic records retention system The project is now used to fund its expansion and the replacement costs for associated scanning equipment which have an useful life expectancy of3 to 5 years A large format color copier scanner printer is proposed to replace the Ricoh 240W in 2009 Additional software modules areproposed for later years to allow for managing retention policy compliance Justification I This system allows for quick and simultaneous retrieval of documents from any computer on the city network Both physical document storage space and the occurrence oflost or misfiled documents will be significantly reduced In addition documents specified for public access can be easily made available to residents and constituents from any internet capable computer Audit Trail an add on module is proposed for 2009 This will allow staff to more accurately manage document stores within the application Prior I 12 700 I Total Expenditures Office Equipment 2009 26 300 26300 2010 7 500 1 500 2011 9 600 9 600 2012 2013 14 900 14900 Total 56 300 56 300Total Prior I 12 7001 Total Funding Sources Capital Replacement Fund Total 2009 26 300 26 300 2010 7 500 7 600 2011 9 600 9 600 2012 2013 14 900 14900 Total 56 300 56 300 Operational Impact Other I There is an annual license fee of I 600 for the Laserfiche Audit Trail in 2009 which would be funded from account 101 11604300 30 Capital Improvement Program City of Chanhassen MN Project EQ 052 Project Name Light Duty Trucks Parks 2009 thru 2013 Contact Todd Hoffman Department Major Equipment Type Vehicles Useful Life Unassigned Category Park Priority nlaAexount14004704Account3 Account 2 Total Project Cost 196 000 Description I Provides for scheduled replacement of light duty trucks in the Park Maintenance Department Justification I These vehicles are used for multiple park maintenance operations including towing mowers bobcat snowplowing sanding etc The average replacement age of these vehicles is 13 5 yrs Prior 98 000 I Total Expenditures Vehicles 2009 33 000 33 000 2010 2011 65 000 65 000 2012 2013 Total 98 000 98 000Total Prior I 98 000 I Total Funding Sources Capital Replacement Fund Total 2009 33 000 33 000 2010 2011 65 000 65 000 2012 2013 Total 98 000 98 000 I 31 Capital Improvement Program City of Chanhassen MN I Project EQ 054 Project Name Fire Vehicles Aeeount 1 4004135 4704 Account 3 Account 2 2009 thru 2013 Contact Richard Rice Department Major Equipment Type Vehicles Useful Life 10 15 years Category Fire Priority nla Total Project Cost 340 000 Description I This item allows for the replacement of existing equipment Vehicles arepurchased off either the Hennepin County or State of Minnesota cooperative bid Orders are typically required to be placed up to one 1 year in advance of delivery Justification I As vehicles age they become less reliable and require more costly maintenance Vehicles proposed for replacement in this budget are 2009 1995 Chev Astro Van 207 2010 1997 Ford Expedition 706 2013 2004 Dodge Durangos 201 202 Third Chiefs vehicle 203 Prior 125 000 I Total Expenditures Vehicles 2009 40000 40 000 2010 40 000 40 000 2011 2012 2013 135 000 135 000 Total 215 000 215 000Total Prior I 125 000 I Total Funding Sources Capital Replacement Fund Total 2009 40 000 40 000 2010 40 000 40 000 2011 2012 2013 135 000 135 000 Total 215 000 215000 Operational ImpactOther I These purchases will include a limited warranty and will reduce the annual maintenance and repair costs 32 Capital Improvement Program City of Chanhassen MN Project EQ 055 Project Name Aerial Photography for City GIS Datasets 2009 thru 2013 Contact Richard Rice Department Major Equipment Aceount 1 4OOQ0004752 Account 2 Account 3 Type hnprovement Useful Life 2 3 years Category Administration Priority nla Total Project Cost 119500 D tioo I This project funds the aerial photography for the integration with the city s existing GIS datasets This project is dependent upon the cooperation of the Carver County GIS department This initial joint aerial flyover was conducted in April of2005 and is scheduled to be re flown every two years In 2008 the County will be purchasing an enterprise license for Pictometry amapping product which provides three dimensional and orthographic views along with a full featured mapping client By participating in the project the city will have unlimited access to the client and dataset Additional funds are being requested to assist with integrating the client to other existing city applications such as Laserfiche Justification I City Planners Engineers and Utility staffuse this data in conjunction with other GIS datasets to help resolve geographical issues with residents and contractors without repeated site visits It is used in nearly every scheduled stafl meeting and has proven useful to the Sheriffs Office and fire department when conducting area searches The Pictometry solution will also provide the ability for staff to View each side of buildings and includes a toolset which allows for the accurate measurement of areas and lines Prior I 32 000 I Total Expenditures Maintenance 2009 2010 43 000 43 000 2011 2012 44 500 44500 2013 Total ffl500 ffl 500Total Prior I 32 000 I Total Funding Sources Capital Replacement Fund Total 2009 2010 43 000 43 000 2011 2012 44500 44 500 2013 Total 87 500 ffl 5DO Operational Impact Other I 33 Capital Improvement Program City of Chanhassen MN I ProJed EQ 056 ProjeetName Front End Loaders Account 1 4000000 4705 Account 3 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life Unassigned Category Street Equipment Priority nla Account 1 Total Projeet Cost 5175 000 Description I This item replaces the front end loaders used in street maintenance This loader is used at the shop and fOf loading saltsand during wintef storm events The loader was purchased in 1971 and will be 40 years old at the time of trade in 2011 1321971 920 Cat Loader Justification I The loader requires more frequent and expensive repairs Replacement parts arehard to find Expenditures Equipment 2009 2010 2011 175 000 175 000 2012 2013 Total 175 000 175 000Total Funding Sources Capital Replacement Fund Total 2009 2010 2011 175 000 175 000 2012 2013 Total 175 000 175 000 I Operational Other 34 2009 thru 2013CapitalImprovementProgram City of Chanhassen MN Project EQ 062 Projed Name Light Duty Trucks Utilities Account 1 70100004704 Aeeount 3 Aeeount 1 D Mn I This allows for replacement of existing vehicles in the Water and Sewer department 2009 319 1999 Dodge 3 4 ton4x4 2011 302 1999 Ford F450 3 4 tonpickup 2012 317 1997 Chevrolet 3 4 tonpickup 2013 320 2003 Chevrolet 3 4 tonpickup Contaet Paul Oehme Department Major Equipment Type Vehicles Useful Life Unassigned Category Utilities Priority n1a Total Project Cost 187 000 Justification I This replaces pickups in accordance with the vehicle replacement plan 2010Expenditures Vehicles 2009 34 000 Total 34 000 2011 70 000 70 000 2012 55 000 55 000 2013 28 000 28000 Total 187 000 187 000 Funding Sources Sewer Utility Fund 2009 34 000 Total 34 000 2010 2011 70 000 70 000 I 2012 55 000 55 000 2013 28 000 28 000 Total 187 000 187 000 35 AteOunt 1 4000000 4704 Account 2 Account 3 2009 thru 2013 Contact Laurie Hokkaneo Department Major Equipment Type Vehicles Useful Life Unassigned Category Administration Priority nla Total Project Cost 25 000 Capital Improvement Program City of Chanhassen MN ProJKt EQ 063 ProjKt Name Administration Vehicle Description I This allows for replacement of an existing vehicle for City Hall 2010 21993 Ford Taurus Justification I This replaces a vehicle in accordance with the vehicle replacement plan Expenditures Vehicles 2009 2010 25 000 25 000 2011 2012 2013 Total 25000 25 000Total Funding Sources Capital Replacement Fund Total 2009 2010 25 000 25 000 2011 2012 2013 Total 25 000 25 000 Operational Impact Other 1 36 Capital Improvement Program City of Chanhassen MN Project EQ 065 Project Name Engineering Vehicles 2009 thru 2013 Con et Paul Oehme Department Major Equipment Type Vehicles Useful Life Unassigned Category Street Equipment Priority naAccountt40000004704 Account 2 Account 3 Total Project Cost 58 000 D cription I The engineering van was purchased in 1995 and is used for engineering fieldwork and job site inspections The Crown Victoria was purchased in 1993 and is used for general transportation for City Hall employees and site inspections Justification I These replacements are in accordance with the vehicle replacement plan Expenditures Vehides 2009 2010 58 000 58 000 2011 2012 2013 Total 58 000 58 000Total Funding Sources 2009 Capital Replacement Fund Total 2010 58 000 58 000 2011 2012 2013 Total 58 000 58000 I I 37 Capital Improvement Program City of Chanhassen MN Project EQ 081 Project Name Storage Area Network SAN 2009 thru 2013 Contact Richard Rice Department Major Equipment Account 1 4004126 4703 Account 2 Aecount 3 Type Improvement Useful Life 5 7 years Category Administration PriorIty nla Total Project Cost 128 200 Description I This project funds the purchase of a storage area network SAN which will gradually replace all internal disk drives in existing network servers The storage area network is a central storage device made up of individual storage modules and managed from a single console The SAN allows disk storage to be modified as storage needs change without any downtime for city users New network servers will notbe ordered with internal storage Existing network servers are being migrated to a virtualized environment which will utilize the SAN for all data storage needs Justification I The need for digital storage space for city documentation and applications is growing at a rate of approximately 50Ga to 100Ga per year Existing storage space is becoming difficult to manage on individual network servers Internal storage utilization is inefficient and requires system downtime to recontigure SAN storage allows for real time recontiguation as well as the ability to make real time copies for redundancy and for daytime backup processes The initial SAN installation would reside in the server room at city hall Additional storage units would be added in later years at other city buildings to facilitate disaster recovery A three Terabyte redundant SAN is proposed to be implemented in year one with a second single unit added in years two and three As each unit is added the overall perfonnance of the SAN as a whole is greatly increased Additional stora e arrays will be added to the SAN as storage demands increase Prior Expenditures 2009 2010 I 45 000 I Equipment 20 800 20 800 Total Total 20 800 20 800 2011 2012 20 800 2013 20 800 Total 83200 832002080020800 Prior I 45 000 I Total Funding Sources Capital Replacement Fund Total 2009 20800 20800 2010 20 800 20 800 2011 2012 20 800 20 800 2013 20 800 20 800 Total 83200 83200 Operational ImpactOther I Software support is included for the tirst year Software support for the following years would be funded out of 101 11604300 The hardware proposed is covered under a three year next day warranty Hardware repairs would be done by MIS staff using a spare kit and replenished by the warranty Spare parts required after the warranty expiration would be funded outof 101 11604530 38 Capital Improvement Program City of Chanhassen MN I Project EQ 083 Project Name CSO Truck Aeeount 1 4004129 4704 Aeeount 3 Account 2 2009 thru 2013 Contact Laurie Hokkanen Department Major Equipment Type Vehicles Useful Life Category Administration Priority nla Total Project Cost 530 000 D mptioo I This allows for replacement of an existing CSO truck Justification I This replaces avehicle in accordance with the vehicle replacement plan Expenditures Vehicles 2009 30000 Total 30000 2010 2011 2012 2013 Total 30 000 30 000 Funding Sources Capital Replacement Fund Total 2009 30 000 30 000 2010 2011 2012 2013 Total 30 000 30 000 I I 39 Capital Improvement Program City of Chanhassen MN Project EQ 084 Project Name Office Furniture 2009 thru 2013 Account 1 400 00004703 Account 3 Account 2 Description I Provide for office furniture and chair replacements Contact Laurie Hokkanen Department Major Equipment Type Unassigned Useful Life Category Administration Priority nla Total Project Cost 30 000 Justification I This item will allow items to be replaced as they wear outor needs change Expenditures Office Equipment Prior 5 0001 Total 2009 5 000 5 000 2010 5 000 5000 2011 5000 5000 2012 5000 5 000Total Prior 5 0001 Total Funding Sources Capital Replacement Fund Total 2009 5 000 5 000 2010 5 000 5 000 2011 5 000 5 000 2012 5 000 6 000 2013 5000 5 000 Total 25 000 25 000 2013 Total 25 000 25 000 5 000 5 000 Operational Impact Other I 40 Account 1 Account 2 Account 3 2009 thru 2013 Contact Richard Rice Department Major Equipment Type Equipment Useful Life 20 years Category Fire Priority nla Total Project Cost 1 000 000 Capital Improvement Program City of Chanhassen MN Project EQ 086 ProjectName Equipment for New Fire Station Description I This project funds new equipment for a new satellite fire station scheduled to be constructed in 2010 Justification I Response times from the other two fire stations will be unacceptable after Highway 212 is completed Expenditures Equipment 2009 2010 2011 2012 1 000 000 1 000 000 2013 Total 1 000 000 1 000 000Total Funding Sources Capital Replacement Fund GO Bonds 2009 2010 2011 2012 500 000 500 000 1 000 000 2013 Total 500 000 500 000 1 000 000Total Operational Impact Other I These purchases will include a limited warranty and will reduce the annual maintenance and repair costs 41 Aceount 1 Aceount 2 Aerount 3 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life Category Public Works Priority nla Total Project Cost 500 000 Capital Improvement Program City of Chanhassen MN Project EQ 087 ProjedName Pubn Works Facility Equipment Description I Provides the eqiupment for the Public Works facility This equipment includes the vehicle lifts computer system fiber optic connection security system fuel system and office equipment Justification I Necessary for the operation of the Public Works facility Expenditures Equipment 2009 500 000 Total 500 000 2010 2011 2012 2013 Total 500 000 500 000 Funding Sources Capital Replacement Fund Total 2009 500 000 500 000 2010 2011 2012 2013 Total 500 000 500 000 I 42 Capital Improvement Program City of Chanhassen MN Project 1 EQ 088 Project Name Portable 800 mHz Radios for Public Works 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life 15 years Category Public Works PrIority nlaAccount1140000004705Account13 Account 2 Total Project Cost 15 000 D n I This request is for the purchase of six portable 800 mHz radios for the Public Works department Justification I Radios are requested for better conununication during snow plowing events and for communication during natural disaster events Reviewing Public Works proceedures for naturadisasters the radios would be needed if the Nextelmobile phone system was disabled The 800 mHz system is the same system used by emergency personnel so communiation between the departments during a natural disaster would be greatly improved The CB radio frequency the city currently has for the snow plow trucks will notbe able to be used in the near future by the federal government Expenditures Equipment 2009 15 000 Total 15 000 2010 2011 2012 2013 Total 15 000 15 000 Funding Sources Capital Replacement Fund Total 2009 15 000 15 000 2010 2011 2012 2013 Total 15 000 15 000 I 43 Capital Improvement Program City of Chanhassen MN Project EQ 089 Project Name Asphalt Equipment Trailer 2009 thru 2013 Contact Paul Oehme Department Major Equipment Type Equipment Useful Life Category Street Equipment Priority nlaAceount1Account3 Account 2 Description 1 This trailer is used to haul asphalt equipment such as bobcat paver and rollers to the job site The last inspection identified a structural crack in thetrailersframeThecrackwasfixedbutthetrailershouldbereplaced Total Project Cost 17 000 Justification 1 This trailer has structural deficiencies and should be replaced Expenditures Equipment 2009 17 000 17 000 2010 2011 2012 2013 Total 17 000 17 000Total Funding Sources Capital Replacement Fund Total 2009 17 000 17 000 2010 2011 2012 2013 Total 17 000 17 000 Operational Impact Other I 44 Capital Improvement Program City of Chanhassen MN I Project EQ 090 Project Name Asphalt Bot Box Account 1 4000000 4705 Account 3 Account 2 2009 thru 2013 Contact Paul Oehme Department Major Equipment I Type Equipment Useful Life Category Street Equipment Priority nla Total Project Cost 531 000 Description I This piece of equipment is used for pothole patching and small overlay work The Hot Box keeps the asphalt warm so the material keeps longer and is easier to work with The box is also used extensively in the spring to keep cold mix workable when hot mix is notavailable Justification I For better production during pothole patching and so asphalt material is easier to work with Expenditures Equipment 2009 31 000 Total 31 000 2010 2011 2012 2013 Total 31 000 31 000 Funding Sources Capital Replacement Fund Total 2009 31 000 31 000 2010 2011 2012 2013 Total 31 000 31 000 Operational ImpactOther I 45 Capital Improvement Program City of Chanhassen MN Project MB 003 ProjectName Public Works Facility Improvements 2009 thru 2013 Contact Paul Oehme Department Municipal Buildings Account 1 Account 1 Account 3 Type Improvement Useful Life Unassigned Category Street Equipment Priority nla Total Project Cost 58300 000 Description I The existing Public Works facility is over capacity and is in need of major repairs The City is expected to grow an additional 30 before ultimate build out The existing facility is located on a 5 acre site which is already cramped for storage and operation space The City completed a facility needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work It was decided to move the Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel Justification I The Operations and Maintenance Department needs additional space for repairs meeting facilities files locker rooms storage supervisory offices and proper equipment storage In addition the current facility does not meet many City building codes Expenditures Construction 2009 8 300 000 Total 8 300 000 2010 2011 2012 2013 Total 8 300 000 8300 000 Funding Sources 2009 2010 2011 2012 2013 Total GO Bonds 7 000 000 7 000 000 Sewer utility Fund 700 000 700 000 Surface Water Utility Fund 400 000 400 000 Water Utility Fund 200 000 200 000 Total 8 300 000 8300 000 OperationallmpactlOther I This project may increase operational costs However the new facility is planned to be very utility efficient compared to the existing facility 46 Capital Improvement Program City of Chanhassen MN Project MB 008 Project Name Siding and Backing Replacement 2009 thru 2013 Contact Richard Rice Department Municipal Buildings Type Improvement UseCul LICe 20 years Category Fire PrIorIty nlaAOOunt140040034702 AOOunt 2 Account 3 Total Project Cost 42 000 D mpoon I This project is for the replacement of siding garage doors and one window on the satellite firestation located at Minnewashta Parkway and Highway 7 Justification I The West satellite station was originally built in 1980 The siding and garage door are 30 years old and already has had some holes and rotten sections replaced There is also a bug infestation inside the walls The window on the south side is also leaking and would be replaced at the same time as the siding The garage door openers wiIl also be replaced as there are issues with acquiring spare parts and the units are notto code The front window is stiIl in good shape lI11d can be repalced at a later date Expenditures Maintenance 2009 42 000 Total 42000 2010 2011 2012 2013 Total 42 000 42 000 Funding Sources Capital Replacement Fund Total 2009 42 000 42 000 2010 2011 2012 2013 Total 42 000 42 000 Operational Impact Other I There should be no operational impact to this project The currentmaintenance budget will acconnnodate for this addition 47 Capital Improvement Program City of Chanhassen MN I Projeet MB 009 Project Name Fire Station 3 Account 1 4004143 Account 3 Accouot 2 2009 thru 2013 Contact Richard Rice Department Municipal Buildings Type bnproverncnt Useful Life 30 Years Category Fire Priority nfa Total Project Cost 2 000 000 Description 1 This is for the prosoded third fire station to be built in the southern area of the city which is currently being developed Justification 1 Response time from the other two stations will be unacceptable after Highway 212 is completed Expenditures Construction 2009 2010 2 000 000 2 000 000 2011 2012 2013 Total 2 000 000 2 000 000Total Funding Sources GO Bonds 2009 2010 2 000 000 2 000 000 2011 2012 2013 Total 2 000 000 2 000 000Total Operational Impact Other I There will need to be additional hiring for firefighters to staff the third station 48 Capital Improvement Program City of Chanhassen MN I Project MB Ol0 Project Name City Hall Remodel Aeeount 1 4004142 Account 3 Account 2 2009 thru 2013 D mp n I Remodel and refurbish areas of City Hall that need paint carpet or storage areas added Contact Laurie Hokkanen Department Municipal Buildings Type Improvement Useful Life Category Administration Priority nla Total Project Cost 125 000 Justification I Certain areas of City Hall will be in need of some small repair and maintenance needs in 2012 Expenditures Maintenance 2011 2013 Total 125 000 125 000 2009 2010 Total 2012 125 000 125 000 Funding Sources 2009 Capital Replacement Fund Total 2010 2011 2012 125 000 125 000 2013 Total 125 000 125 000 OperationallmpactlOther I 49 Capital Improvement Program City ofCbanhassen MN Project MB014 Project Name City Hall North Parking Lot 2009 thru 2013 Contact Paul Oehme Department Municipal Buildings Type Improvement Useful Life Account 1 Account 2 Account 3 Category StreetsIHighways Priority nla Total Project Cost 280 000 Description I Installation ofa 70 stall penniable blacktop parking lot on the north side of City Hall The Other Agency Contribution will be from the Watershed District Justification I Needed to relieve parking congestion at City Hall Expenditures Construction 2009 2010 280 000 280 000 2011 2012 2013 Total 280 000 280 000Total Funding Sources 2009 Other Agency Contribution Surface Water Utility Fund Total 2010 140 000 140 000 280 000 2011 2012 2013 Total 140 000 140 000 280 000 Operational Impact Other I 50 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Account 1 4100000 4710 Account 2 Account 3 Type Improvement Useful Life 30 Years Category Park Priority nla Project PK T 029 Project Name Hwy 101 NorthPleaseant View Rd Trail Connections Total Project Cost 175 000 Description I Construction of a ten foot wide pedestrian trail along the west side of Highway 101 from Pleasant View Road to Townline Road and an eight foot wide pedestrian trail along the north side of Pleasant View Road from Highway 101 to the existing trail connection Justification I The first segment of this trail was constructed in 2001 These two important connecting trails were not included in the original project Expenditures Construction 2009 2010 175 000 175 000 2011 2012 2013 Total 175 000 175 000Total Funding Sources Park Dedication Fund 2009 2010 175 000 176 000 2011 2012 2013 Total 175 000 175 000Total Operational Impact Other I Overlay every 10 I2 years 51 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail hnprovements Type Improvement Useful Life 30 Years Category Park Priority nla Project PK T042 Project Name Picnic TableslPark Benches Aceount 1 410000 4705 Account 3 Account 2 Description I Purchase of picnic tables andpark benches Total Project Cost 56 000 Justification I New tables and benches areneeded to replace old stock and meet new needs Expenditures Equipment Prior I 6 0001 Total 2009 10 000 10 000 2010 10 000 10 000Total Prior 6 0001 Total Funding Sources Park Dedication Fund 2009 10 000 10 000 2010 10 000 10 000Total Operational ImpactOther I 2011 10 000 10 000 2012 10 000 10 000 2013 10 000 10 000 Total 50 000 50 000 2011 10 000 10 000 2012 10 000 10 000 2013 10 000 10 000 Total 50 000 50 000 52 Capital Improvement Program City of Chanhassen MN I Projeet PK T 043 P j N Trees Account 4100000 4701 Account 3 Account 1 2009 thru 2013 IDescription Annual tree planting program Contact Todd Hoffman Department Park Trail Improvements Type Improvement Useful Life 50 Years Category Park Priority nla Total Projeet Cost 75 000 Justification I Parklands and other City properties experience tree loss annually due to storm damage disease stress etc Expenditures Land Improvement Prior 5 0001 Total 2009 10 000 10 000 2010 10 000 10 000 2011 10 000 10 000 2012 10 000 10 000Total Prior 5 0001 Total Funding Sources Park Dedication Fund 2009 10 000 10 000 2010 10 000 10 000 2011 10 000 10 000 2012 10 000 10 000Total Operational Impact Other I 2013 10 000 10 000 Future I 20 000 1 Total Total 50 000 50 000 2013 10 000 10 000 Total 50 000 50 000 Future I 20 000 I Total 53 Capital Improvement Program City of Chanhassen MN ProJedl PK T 069 ProJedName Hwy 41 Pedestrian Underpass Trail Grant Match 2009 thru 2013 Contaet Todd Hoffman Department Park Trail Improvements Accountl 4100000 4706 Aeeount 12 Account 1 3 Type Improvement Useful Life 50 Years Category Park Priority nla Total Projed Cost 5125 000 Description I Carver County has applied for a federal grant to provide these improvements The city has supported the application pledging a 125 000 matching contribution if the full grant is received Justification I A pedestrian underpass to Minnewashta Regional Park is a highly sought after improvement Expenditures 2009 Construction 2010 2011 125 000 125 000 2012 2013 Total 125 000 125 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 125 000 125 000 2012 2013 Total 125 000 125 000Total OperationallmpactlOther I Maintenance and operations costs 54 Capital Improvement Program City of Chanhassen MN I Project PK T 072 ProjectName Tennis Courts Acrount 1 4100004706 Ac unt 3 2009 thru 2013 Contact Todd Hoffinan Department Park Trail Improvements Type Improvement Useful Life 2S years Category Park Priority n a Account 2 Total Project Cost 250 000 Description I Re build two courts at the Chanhassen Recreation Center patch and resurface remainder of courts Build new double tennis court at Roundhouse Park Justification I We have deliberately limited the number of courts constructed within our system to lower overall maintenance costs associated with tennis courts The courts we do offer are kept in playable condition through patching and resurfacing on a six to ten year cycle Expenditures Maintenance 2009 2010 2011 250 000 250 000 2012 2013 Total 250 000 250 000Total Funding Sources 2009 Capital Replacement Fund Park Dedication Fund 2010 2011 125 000 125 000 250000 2012 2013 Total 125 000 125 000 250 000Total IMaintenance and operations costs 55 Capital Improvement Program 2009 thrn 2013 City of Chanhassen MN Project PK T 074 ProJect Name Rice Marsh Lake Trail Account 1 Accouut 3 Account 2 Contact Todd Hoffinan Department Park Trail Improvements Type Improvement Useful LIfe Category Park Priority nla Total Project Cost 5375 000 Description I The Rice Marsh Lake Trail will travel south of Rice Marsh Lake connecting the cities of Chanhassen and Eden Prairie Construction of new Highway 212 and an associated trail underpass near the border of the two cities will pennit connection of this trail to the Lake Riley area This section of trail will be 3 600 feet in length and when combined with trails in Eden Prairie will provide a complete trail loop around Rice Marsh Lake approximately 4 miles in length Justification I This important section of pedestrian trail will prove to be a favorite among residents The entire trail corridor is situated in wooded and wetland areas Connecting to Eden Prairie the Highway 212 underpass and extensive trail systems to the east will provide significant benefits for trail users Expenditures 2009 Construction Total 2010 375 000 375 000 2011 2012 2013 Total 375 000 375 000 Funding Sources 2009 Park Dedication Fund Total 2010 375 000 375000 2011 2012 2013 Total 375 000 375 000 Operational Impact Other I Maintenance and operations costs 56 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Project Name Liberty at Creekside Trail Account 1 4100000 4710 Account 3 Type Improvement Useful Life Category Park Priority nla Project PK T 075 Accouut 2 Total Project Cost 275 000 Description I The Liberty at Creekside trail is a 2 600 foot pedestrian trail situated in the Bluff Creek preservation corridor traveling from Bluff Creek Blvd south to new Highway 212 Justification I This section of trail is identified on the Citys comprehensive trail plan It is one of the last remaining links to be completed between Chanhassen and the Minnesota River Valley Expenditures 2009 Construction 2010 2011 2012 2013 275 000 275000 Total 275 000 275 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 2012 2013 275 000 275 000 Total 275 000 275 000Total Operational ImpactOther I Maintenance and operations costs 57 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Type Improvement Useful Life 50 Years Category Park Priority na Project PK T 076 ProjectName The Preserve Trail and Bridge Account 1 4100000 4710 Account 2 Account 3 Total Project Cost 250 000 Description I The Preserve trail is a 2 800 foot pedestrian trail improvement tied to the development of the Preserve This trail will be situated in the Bluff Creek preservation corridor traveling from Bluff Creek Boulevard north to Lyman Boulevard A large bridge crossing of Bluff Creek will be the signature component of this project Rottlund Homes is responsible for the construction of the trail and bridge as a condition of their development contract with the City Upon completion of the trail Rottlund Homes will be reimbursed for the cost of the project materials Justification I This section of trail is identified on the Citys comprehensive trail plan The City has an obligation to construct it concurrent with development of the surrounding properties Expenditures Construction 2009 250 000 Total 250 000 2010 2011 2012 2013 Total 250 000 250 000 Funding Sources Park Dedication Fund 2009 250 000 250 000 2010 2011 2012 2013 Total 250 000 250 000Total OperationallmpactlOther I Maintenance and operations costs 58 Capital Improvement Program City of Chanhassen MN Project PK T 078 ProjeetName 2005 MUSA Park Acquisition and Development 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Account 1 Account 2 Account 3 Type Improvement Useful Life SO Years Category Park Priority n a Total Project Cost 400 000 Description I Acquisition and initial development of a neighborhood park in the 2005 MUSA area Justification I This acquisition satisfies a significant void in the Citys comprehensive park plan It will serve neighborhood park needs for over 500 homes located within Y2 mile ofits location Expenditures Land Acquisition 2009 2010 2011 2012 400 000 400 000 2013 Total 400 000 400 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 2012 400 000 400 000 2013 Total 400 000 400 000Total IM om 59 Capital Improvement Program City of Chanhassen MN ProJeet PK T 079 Project Name Recreation Center Fitness Equipment 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Type Equipment Useful Life Category Park Priority nlaAccount1 Aeeount 1 Account 3 Total Project Cost 5SO 000 Description I Purchase of new fitness room equipment for the Recreation Center over the next five years Justification I The fitness room equipment has notbeen replaced since the opening of the Recreation Center in 1995 The equipment is now 13 years old with many pieces nearing or past their useful life expectancy Prior I 10 000 I Total Expenditures Equipment 2009 10 000 10 000 2010 10 000 10 000 2011 10 000 10 000 2012 10 000 10 000 2013 Total 40 000 40 000Total Prior 10 000 I Total Funding Sources Capital Replacement Fund Total 2009 10 000 10 000 2010 10 000 10 000 2011 10 000 10 000 2012 10 000 10 000 2013 Total 40 000 40 000 Operational Impact Other I Maintenance costs will be reduced 60 Capital Improvement Program City of Cbanhassen MN Projeet PK T 081 ProjeetName Lyman Blvd Trall Improvements 2009 thru 2013 Contact Todd Hoffinan Department Park Traillmprovementll Type Improvement Useful Life 30 Years Category Park Priority nlaAeeount1 Account 1 Aeeount 3 Total Project Cost 500 000 Description I Pedestrain trail and underpass improvements along Lyman Boulevard from Powers Boulevard to Highway 41 This phase of construction includes the portion of road from Audubon Road to Galpin Blvd Justification I Lyman Boulevard is scheduled for reconstruction The best time to construct trail improvements is concurrent with the road project Expenditures Construction 2009 500 000 Total 500 000 2010 2011 2012 2013 Total 500 000 500 000 Funding Sources Park Dedication Fund 2009 500 000 500 000 2010 2011 2012 2013 Total 500 000 500 000Total IMaintenance and operations costs 61 Capital Improvement Program City of Chanhassen MN Project PK T 083 Project Name Bluff Creek Drive Gap Trail 2009 thru 2013 Contact Todd Hoffinan Department Park Trail bnprovements Type bnprovement Useful Life 30 Years Category Park Priority n aAceount1 Aceount 2 Aceount 3 Total Project Cost 350 000 Description I Construction of a 10 foot wide pedestrian trail along the east side of Bluff Creek Drive from south of Pioneer Trail to the Minnnesota Valley LRT trail head Justification I The Highway 212 improvement project included a pedestrain trail along the first 2 000 feet of Bluff Creek Drive The resulting trail gap represents amising link in the Citys trail system Expenditures Construction 2009 2010 350 000 350 000 2011 2012 2013 Total 350 000 350 000Total Funding Sources 2009 Park Dedication Fund Total 2010 350 000 350000 2011 2012 2013 Total 350 000 350 000 Operational Impact Other I Maintenance and operations costs 62 Capital Improvement Program City of Chanhassen MN Project PK T 084 Project Name Pioneer Boulevard Gap Trail 2009 thru 2013 Contaet Todd Hoffman Department Park Trail Improvements Account 1 Account 2 Account 3 Type Improvement Useful Life 30 Years Category Park Priority nla Total Project Cost 300 000 Description I Construction of a 10 foot wide pedestrian trail along the north side of Pioneer Trail from Highway 101 to Powers Boulevard Justification 1 The Highway 212 improvement project included construction ofa pedestrain trail along the majority of Pioneer Trail The remaining missing link or gap between Powers Boulevard and Highway 101 should be completed Expenditures Construction 2009 2010 300 000 300 000 2011 2012 2013 Total 300 000 300 000Total Funding Sources Park Dedication Fund 2009 2010 300 000 300 000 2011 2012 2013 Total 300 000 300 000Total Operational Impact Other I Maintenance and operations costs 63 Capital Improvement Program City of Chanhassen MN Projed PK T 085 Project Name Disc Golf Course Contribution 2009 thru 2013 Contact Todd Hoffinan Department Park Trail hnprovcments Type Equipment Useful Life 30 Years Category Park PriorIty nlaAuount141000004705 Account 2 Account 3 Total Projed Cost 20 000 Description I The City is seeking a partner to construct a disc golf course The City will provide the investment required to purchase equipment in the event that a partnering entity has the land on which to build a course Justification I Disc golf is a very popular activity with many teenage participants Expenditures Equipment 2009 2010 2011 20000 20 000 2012 2013 Total 20 000 20 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 20 000 20000 2012 2013 Total 20 000 20 000Total Operatiooal Impact Other I 64 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Type Improvement Useful Life SO Years Category Park Priority nla Project PK T 086 Project Name Lake Ann Park Amphitheater Ballfield Shelter Account 1 Account 2 Account 3 Total Project Cost 5900 000 Description I Construction of an amphitheater and ballfield shelter building at Lake Ann Park The amphitheater will be sited at the base of an existing hillside providing open air seating for up to five thousand spectators The ballfield shelter building will include a concessions room seating area storage utility room viewing balcony and modem restrooms Justification I Lake Ann Park is one of two remaining community parks without a full service park building The amphitheater will satisfy the demand for a unique outdoor performance stage within the community Activity levels at the park justify this capital investment Expenditures Construction 2009 2010 2011 2012 2013 900 000 900 000 Total 900 000 900 000Total Funding Sources Park Dedication Fund 2009 2010 2011 2012 2013 900 000 900 000 Total 900 000 900 000Total IMnrenM mn 65 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Type Improvement Useful LIfe Category Park Priority nla Project PK T 087 Project Name Lake Ann Park Ballfield Safety Fencing4 5 6 Account 1 Account 2 Account 3 Total Project Cost S100 000 Description I Installation of safety back stops and dug outs on fields 4 5 and 6 Justification I Spectators and players are getting hit by foul balls from adjoining fields at a higher than expected rate Expenditures Construction 2009 100 000 100 000 2010 2011 2012 2013 Total 100 000 100 000Total Funding Sources Park Dedication Fund 2009 100 000 100 000 2010 2011 2012 2013 Total 100 000 100 000Total I 66 Capital Improvement Program City of Chanhassen MN Project PK T 088 ProjectName Bandimere Park Ballfield Safety Netting 2009 thru 2013 Contact Todd Hoffinan Department Park Trail Improvements Aceount 1 Account 2 Account 3 Type Equipment Useful Life 10 15 years Category Park Priority nla Total Project Cost 40 000 Description I Installation of additional backstop safety netting on ballfields 1 2 and 3 Justification I Foul hit balls pose adanger to spectators Expenditures Equipment 2009 2010 2011 40 000 40 000 2012 2013 Total 40 000 40000Total Funding Sources Park Dedication Fund 2009 2010 2011 40 000 40 000 2012 2013 Total 40 000 40000Total Operational ImpactOther I Replace netting every ten years 67 Capital Improvement Program City of Chanhassen MN Project PK T 089 ProjectName Lake Ann Park Stairway Project 2009 thru 2013 Contact Todd Hoffinan Department Park Trail hnprovements Account 1 Accouut 1 Account 3 Type hnprovement Useful Life Category Park Priority na Total Project Cost 90 000 Description I Construction of one new stairway from the Lake Ann Beach to the new picnic shelter and an extension of the existing stairway alongside the old pavilion Justification I With the opening of the new picnic shelter foot traffic between it and the beach has resulted in significant erosion of the hillside at this location The stairway and accompanying vegetation plantings are planned to mitigate this damage Expenditures Construction 2009 90 000 90 000 2010 2011 2012 2013 Total 90 000 90000Total Funding Sources Park Dedication Fund 2009 90000 90000 2010 2011 2012 2013 Total 90 000 90 000Total OperationallmpactlOther I 68 Capital Improvement Program City of Chanhassen MN Projeet PK T 092 Project Name Bandimere Community Park ShelterlRestrooms 2009 thru 2013 Contaet Todd Hoffinan Department Park Trail Improvements Type Improvement Useful Life SO Years Category Park Priority nlaAeeount1 Aeeount 2 Aeeount 3 Total Projeet Cost 500 000 Description I Construction of a permanent park shelter building at Bandimere Community Park The building will include a concessions room seating area storage utility room viewing balcony and modem restrooms Justification I Bandimere Park is one of two remaining conununity parks without a full service park building Activity levels at the park justify this capital investment Expenditures 2009 Construction 2010 2011 500 000 500 000 2012 2013 Total 500 000 Total 500 000 Funding Sources 2009 Park Dedication Fund 2010 2011 500 000 500000 2012 2013 Total 500 000 500 000Total Operational ImpactOther I Maintenance and operations costs 69 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Account 1 Account 2 Account 3 Type Equipment Useful Life 10 15 years Category Park Priority nla Project PK T 093 Project Name Skate Park Ramp Replacement Total Project Cost 5100 000 Description I Replacement of the original skate park equipment with new equipment The original equipment at the park was purchased in 1999 2000 and 2003 Justification I The skate park is one of the most highly visited recreation areas in the city Expenditures 2009 Equipment 2010 2011 2012 100 000 100 000 2013 Total 100 000 100 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 2012 100 000 100000 2013 Total 100 000 100 000Total I 70 Capital Improvement Program City of Chanhassen MN Project PK T 094 Project Name Recreation Center Picnic Shelter Concrete 2009 thru 2013 Contact Todd Hoffman Department Park Trail hnprovcmcnts Type hnprovement Useful Life Category Park Priority nlaAccount1 Account 2 Account 3 Total Project Cost 24 000 Description I Replace cracked heaved and broken cement pad at the Chanhassen Recreation Center Picnic Shelter Justification I In it s current condition this improvement is a safety liability Expenditures Construction 2009 24 000 24 000 2010 2011 2012 2013 Total 24 000 24 000Total Funding Sources 2009 Capital Replacement Fund 24000 Total 24000 2010 2011 2012 2013 Total 24 000 24 000 I OpClBlional octiOtb 71 Capital Improvement Program City of Chanhassen MN Project PK T09S Project Name City Center Park Electronic Sign 2009 thru 2013 Contact Todd Hoffinan Department Park Trail Improvements Type Improvement Useful Life Category Park Priority nlaAccount1 Account 2 Account 3 Total Project Cost 40 000 D mptioo I InstaIlation and training associated with the construction ofa 32 x 144 Daktronic Message Center It would have a brick and mortor base to match existing buildings roofmg poles and amber electronic message board Justification I Included in the 2008 Strategic Plan It would replace the message sign board on atrailer currently utilized at this location Expenditures Construction 2009 40 000 Total 40 000 2010 2011 2012 2013 Total 40 000 40000 Funding Sources Capital Replacement Fund Total 2009 40 000 40 000 2010 2011 2012 2013 Total 40 000 40 000 Operational Impact Other I 72 Capital Improvement Program City of Chanhassen MN Projeet PK T 096 ProjeetName South Lotus Lake Park Playground Refurbishment 2009 thru 2013 Contact Todd Hoffman Department Park Trail hnprovements Type Improvement Useful Life Category Park Priority nlaAccount1 Acconnt 2 Account 3 Total Project Cost 535 000 Description I Replace dilapidated wood playground border with new concrete border install handicap accessible access points and paint poles Justification I This playground is 18 years old and is in need of repair Expenditures Construction 2009 35 000 35 000 2010 2011 2012 2013 Total 35 000 35 000Total Funding Sources Park Dedication Fund 2009 35 000 35 000 2010 2011 2012 2013 Total 35 000 35 000Total I 73 Capital Improvement Program City of Cbanhassen MN Project PK T 097 Project Name Chanhassen mgh School Athletic Field Contribution 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Ac unt 1 Ac unt 7 Ac unt 3 Type Improvement Useful Life 30 Years Category Park Priority nla Total Project Cost 600 000 Description I Component of a master agreement between the City and Independent School District 112 to provide a practical means for shared use of athletic fields at the new Chanhassen High School Justification I In return for this investment the Citywill be granted second priority scheduling of the fields without charge at times that do not conflict with the Districfs scheduled events Expenditures Construction 2009 600 000 600 000 2010 2011 2012 2013 Total 600 000 600 000Total Funding Sources Park Dedication Fund 2009 600 000 600 000 2010 2011 2012 2013 Total 600 000 600 000Total I 74 Capital Improvement Program City of Chanhassen MN Projed PK T 098 ProjectName Pedestrian Trail to Arboretum 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Account 1 Account 2 Account 13 Type Improvement Useful Life Category Park Priority nfa Total Project Cost 200 000 Description I A ten foot wide bituminous pedestrian trail located on the south side of State Highway 5 from Century Boulevard to the Minnesota Landscape Arboretum entry road Justification I Completing a pedestrianlbicycle trail route to the Arboretum has been a long range goal for the City The Arboretum will continue the trail from their entrance into the property Expenditures Construction 2009 2010 200 000 200 000 2011 2012 2013 Total 200 000 200 000Total Funding Sources Park Dedication Fund 2009 2010 200 000 200 000 2011 2012 2013 Total 200 000 200 000Total Operational Impact Other I 75 Capital Improvement Program City of Chanhassen MN Project PK T 099 ProjedName Chanhassen Native Preserve Trail Final Phase 2009 thru 2013 Contact Todd Hoffinan Department Park Trail Improvements Type Improvement Useful Life Category Park Priority naAeeount1 Aeeount 2 Aeeount 3 Total Project Cost 90 000 Description I A 900 foot section of eight foot wide bituminous trail located at the perimeter of Lot 2 Block 1 Arboretum Business Park 7th Addition Justification I This section of trail is the final phase of a two mile trail loop around the Chanhassen Native Preserve The trail project was initiated in 1995 Expenditures Construction 2009 2010 2011 90 000 90 000 2012 2013 Total 90000 90 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 90 000 90 000 2012 2013 Total 90 000 90 000Total I 76 Capital Improvement Program City of Chanhassen MN Projeet PK T IOO ProJeetName Recreation Center Ballfield Safety Netting 2009 thru 2013 Contaet Todd Hoffman Department Park Trail Improvements Account 1 Account 2 Account 3 Type Equipment Useful Life 1015 years Category Park Priority nla Total Project Cost 40 000 Description I Installation of additional backstop safety netting on ballfields Justification I Foul hit balls pose a danger to spectators Expenditures 2009 Equipment 2010 2011 40000 40 000 2012 2013 Total 40 000 40 000Total Funding Sources 2009 Park Dedication Fund 2010 2011 40 000 40 000 2012 2013 Total 40000 40 000Total I R 77 Capital Improvement Program City of Chanhassen MN Project PK T l0l Project Name Lyman Boulevard North Park Acquisition 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Type Improvement Useful LIfe Category Park PriorIty nlaAccount1 Account 2 Account 3 Total Project Cost 5400 000 Description I Acquisition and initial development ofa neighborhood park in the area north of Lyman Boulevard south of Highway 212 312 east of Quinn Road and west of the ChanhassenlEden Prairie border Justification I This acquisition satisfies a void in the Citys Comprehensive Park Plan This park will serve approximately 400 homes located within a 1 2 mile neighborhood park service area Expenditures Construction 2009 2010 2011 2012 400 000 400 000 2013 Total 400 000 400 000Total Funding Sources Park Dedication Fund 2009 2010 2011 2012 400 000 400 000 2013 Total 400 000 400 000Total I 0perati0Da1 Otber 78 Capital Improvement Program City of Chanhassen MN Projed PK T I02 Projed Name Manchester Park Phase 1 Development 2009 thru 2013 Contact Todd Hoffman Department Park Traillmprovemcnts Aeeount 1 Aeeoont 2 Aeeount 3 Type Improvement Useful Life Category Park Priority nla Total Project Cost 5250 000 Description I Initial development of the neighborhood park that was acquired concurrent with the West Water Treatment Plant site Justification I The West Water Treatment Plant is scheduled to be contructed in 2012 Combining the construction of the new neighborhood park with the Water Treatment Plant will result in significant efficiencies Construction of this park will satisfy the neighborhood park needs for an area ofthe Citycurrentlyunderservicedbypublicparks Expenditures Construction 2009 2010 2011 2012 250 000 250 000 2013 Total 250 000 250 000Total Funding Sources Park Dedication Fund 2009 2010 2011 2012 250 000 250 000 2013 Total 250 000 260 000Total Operational Impact Other I 79 Capital Improvement Program City of Chanhassen MN Project PK T 103 Project Name Playground Accessibility Improvements 2009 thru 2013 Contact Todd Hoffman Department Park Trail Improvements Type Improvement Useful Life Category Park Priority n aAccount1 Account Z Account 3 Total Project Cost 75 000 Description I Increase and improve accessibility to existing playgrounds through the installation of hard surface access trails transfer stations and accessible resiliant surfacing Justification I To satisfy federally mandated accessibility requirements and quidelines for playgrounds Expenditures Construction 2009 2010 2011 2012 2013 75 000 75000 Total 75 000 75 000Total Funding Sources Park Dedication Fund 2009 2010 2011 2012 2013 75 000 75 000 Total 75 000 75 oiIOTotal OperatiooallmpactlOther I 80 Account 1 Account 2 Account 3 2009 thrn 2013 Contact Kate Aanenson I Department Planning Type Improvement Useful Life 10 15 years Category Planning Priority nla Total Project Cost 75 000 Capital Improvement Program City of Chanhassen MN Projeet PL 002 ProjedName County Rd 61 old 212 Corridor Study Description 1 Corridor design along new County Road 61 and old State Highway 212 Justification I The specific corridor study is an extension of the comprehensive plan identifing necessary improvements and developing configurements for parcels along the right of way Expenditures PlanninglDesign 2009 2010 75 000 75 000 2011 2012 2013 Total 75 000 75 000Total Funding Sourees General Fund 2009 2010 75 000 75000 2011 2012 2013 Total 75 000 75 000Total Operationallmpact Otber I The corridor study will identify development potential and specific inftastructure improvements needed for development 81 Capital Improvement Program City of Chanhassen MN Projed SS 012 Projed Name Inflow and IntlItration Abatement 2009 thru 2013 Contact Paul Oehme Department Sanitary Sewer Improvements Aceount l 701 70244751 Aecount 3 Type Improvement Useful Life Unassigned Category Utilities Priority nla Account 2 Total Project Cost 5750 000 Description I This annual project includes televising repairs and rehabilitation of existing sanitary sewer The program also detects and eliminates points of entry of ground water and surface water into the City sanitary sewer system Projects have been identified from the 2006 Inflow and Infiltration Report The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees Justification I City staffhas identified numerous older sewer lines that are in need of repair The City of Chanhassen pays the Metropolitan Council for sewage treatment Those payments are based on the amount of flow generated by the City of Chanhassen Surface water and ground water that makes its way into the system either through breaks displaced joints manhole covers or private connections to the system increase the amount charged to the City for sewage disposal and increasing the load on the Citys lift stations Also MCES would place a surcharge the annual charge if the City was not actively trying to reduce the inflow and infiltration problem Expenditures Maintenance 2009 200 000 Total 200 000 2010 200 000 200 000 2011 200 000 200 000 2012 75 000 75 000 2013 75 000 75 000 Total 750 000 750 000 Funding Sources Sewer Utility Fund 2009 200 000 Total 200 000 2010 200 000 200 000 2011 200 000 200 000 2012 75 000 76 000 2013 75 000 75 000 Total 750 000 750 000 Operational Impact Other I The efforts may decrease operational costs MCES fees and emergency call outs It is also the citys intent to use connection charges to help fund for those costs It is the city s belief that as new customers come on line those connection fees should help fund future infiltration problems 82 Capital Improvement Program City of Chanhassen MN Projeet S8 014 Projeet Name Sanitary Sewer Replacement 2009 thru 2013 Cootact Paul Oehme Department Sanitary Sewer Improvements Type Improvement Useful Life Unassigned Category Utilities Priority nlaAccount170100004751 Accouot 2 Account 3 Total Projeet Cost 550 000 Description I Replacement or rehabilitation of existing sanitary sewer lines in conjunction with the reconstruction of the City street Justification I The Cityconsiders the condition of the existing utilities fu the process to select streets for rehabilitation in an effort to realize cost savings byconsolidatingtheseprojects Expenditures Construction 2009 2010 250 000 250 000 2011 2012 300 000 300 000 2013 Total 550 000 550 000Total Funding Sources Sewer Utility Fund 2009 2010 250 000 250 000 2011 2012 300 000 300 000 2013 Total 550 000 550 000Total Operational ImpactOther I This project will decrease maintenance costs 83 Capital Improvement Program City of Chanhassen MN Project SS 017 Project Name Sanitary Lift Station Rehabilitation Program 2009 tnru 2013 Contact Paul Oehme Department Sanitary Sewer Improvements Account 1 7010000 4751 Account 1 Account 3 Type Improvement Useful Life Unassigned Category Utilities Priority na Total Project Cost 480 000 Description I The sanitary lift station rehabilitation program is designed to minimize sewer backups and emergency calls due to failed lift station equipment The Citycurrently maintains 31 lift stations Many of these lift stations are high service pumps and need frequent servicing The program will service or replace pumps pipe gallery and electrical components as needed The proposed lift stations scheduled for improvements over the next 5 years areas follows 2009 7 9 2010 8 and 24 2011 10 and 11 2012 16 and 21 2013 1 22 and 25 Justification I Reduce emergency calls and potential sewer backups Expenditures Maintenance 2009 75 000 Total 75 000 2010 200 000 200 000 2011 90 000 90 000 2012 50 000 50 000 2013 65 000 65 000 Total 480 000 480 000 Funding Sources Sewer Utility Fund 2009 75 000 Total 75 000 2010 200 000 200 000 2011 90 000 90 000 2012 50 000 50 000 2013 65 000 65000 Total 480 000 480 000 I 84 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme Department Sanitary Sewer hnprovements Type Improvement Useful Life Unassigned Category Utilities Priority nla Project SS018 Project Name Dell Road 77th Street For emain Repla ement Account 1 7010000 4751 Account 2 Account 3 Total Project Cost 125 000 D tioo I The forcemain on Dell Road and 77th Street that pumps the sewage from the industrial park has had several breaks in the past few years and needs to be replaced This project will be included with the street improvements in 2009 lustificatioo I Eliminate emergency calls and sewer spills Expenditures Maintenance 2009 125 000 Total 125 000 2010 2011 2012 2013 Total 125 000 125 000 Funding Sources Sewer Utility Fund 2009 125 000 Total 125 000 2010 2011 2012 2013 Total 125 000 125 000 Operational Impact Other I 85 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme Department Sanitary Sewer Improvements Type Unassigned Useful Life Category Unassigned Priority nla Project S8020 Project Name 2010 MUSA Sanitary Lift Station Account 1 7010000 4702 Account 2 Account 3 Total Project Cost 1900 000 Description I This lift station will be located on Powers Boulevard south ofTIl212 to service the future 2010 MUSA and will also be used by future MUSAs Justification I Required for future development of the 20I 0 MUSA The cost for this improvement will be assessed to future MUSA areas using connection fees Expenditures Construction 2009 2010 1 900 000 1 900000 2011 2012 2013 Total 1 900 000 1 900 000Total Funding Sources Sewer Utility Fund 2009 2010 1 900 000 1 900 000 2011 2012 2013 Total 1 900 000 1 900 000Total Operational ImpactOther I 86 Capital Improvement Program 2009 thru 2013 City of Ch9 nhassen MN Project ST 001 Project Name West 78th St Streetlights Contact Paul Oehme Department Street Improvements Account 1 Account 3 Account 2 Type Improvement Useful Life Unassigned Category StreetslHighways Priority nla Total Project Cost 300 000 Description I Install street lights on West 78th Street from the western edge of Lake Ann Park to Century Blvd Street lights already exist on the section of West 78th Street east of this section of road Justification I Visibility will be improved with the installation of street lights Expenditures Equipment 2009 2010 2011 2012 300 000 300 000 2013 Total 300 000 300 000Total Funding Sources MSA 2009 2010 2011 2012 300 000 300 000 2013 Total 300 000 300 000Total OpcrationallmpactlOther I This project will increase maintenance and electrical usage costs 87 Capital Improvement Program City of Chanhassen MN Project ST 003 Project Name Lyman Boulevard Improvements 2009 thru 2013 Contact Paul Oehme Department Street Improvements Account 1 Aecount 2 Aecount 3 Type Improvement Useful LIfe Unassigned Category PriorIty nla Total Project Cost 10 200 000 Description I The city will need to participate in the reconstruction of Lyman Boulevard between Powers Boulevard and TH 41 The corridor is proposed to be widened and Wbanized to acconunodate increased traffic volume from TH 212 new developments in the area and the new Chanhassen high school Improvements include roadway widening signals stormsewer improvements trail improvement and trunk watermain improvement Phase II 2011 Improvements are from Audubon south to Powers Blvd Phase III 2013 Improvements are from Galpin Blvd to TH 41 Justification I To improve safety and mobility along the corridor Expenditures Construction 2009 2010 2011 2012 2013 5 350 000 5 350 000 Total 10200 000 10 200 000Total 4 850 000 4 850 000 Funding Sources Arterial Collector Dvlpmnt Fee MSA Other Agency Contribution Park Dedication Fund Sewer Utility Fund Water Utility Fund 2009 2010 2011 2012 2013 Total 1 000 000 2 334 000 6216 000 350 000 50 000 250 000 10200 000 1 000 000 490 000 2 710 000 350 000 50 000 250 000 4 850 000 1 844 000 3506 000 Total 5 350 000 Operational Impact Other I This project will increase maintenance costs in relation to the increase in City utilities and trails constructed with the project 88 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme Department Street hnprovements Account 1 6010000 4751 Account 3 Type hnprovement Useful Life Unassigned Category StreetslHighways Priority nJa Project ST 012 Project Name Annual Street Improvement Program Account 2 Total Project Cost 7 400 000 Description I Annual project to rehabilitate and reconstruct streets in the City Current 5 year plan shows the following neighborhood areas Residential 2009 Chaparral W 78th St Quattro Dr Dell Rd Lakota Ln and Vogelsburg Tr 2010 Erie Ave area Red Cedar Pt and Audubon Rd Lk Dr to Lyman 2011 Carver Beach Rd Timberwood Saratoga Santa Vera Chippewa Picha and Kerber S ofW 78th 2012 Greenbriar FirTree Elm Tree Dogwood and Shore Drive 2013 Frontier Tr Highland to W 77th Great Plains W 78th to Santa Fe W 77th Erie Ave N ofW 77th Highland B of Laredo and Greenwood Shores MSA 2011 West 78th Street Powers to Market Justification I The City uses a Pavement Management System to monitor the condition of the City streets While proper preventative maintenance extends the life of the street and is cost effective a street will eventually deteriorate to a point that further maintenance is no longer cost effective Rehabilitation projects extend the life of the street In cases with utility or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical reconstruction of the street is necessary A feasibility study is Written to consider the merits of the project and scope of work Expenditures 2009 Construction 1 300 000 Total 1 300 000 2010 1 900 000 1 900 000 2011 1 500 000 1 500 000 2012 1 500 000 1 500 000 2013 1 200 000 1 200 000 Total 7 400 000 7 400 000 Funding Sources 2009 2010 2011 2012 2013 Total AssessmentRevolving Assess 1 300 000 1 900 000 1200 000 1 500 000 1 200 000 7 100 000 MSA 300 000 300 000 Total 1 300000 1 900 000 1 500 000 1 500 000 1 200 000 7 400 000 Operational Impact Other I This project may decrease maintenance costs 89 Capital Improvement Program City of Chanhassen MN Projed ST 017 ProjedName TH 101 Corridor Preservation Planning 2009 thru 2013 Contact Paul Oehme Department Street Improvements Account 1 4150000 4300 Account 2 Account 3 Type Improvement Useful LIfe Unassigned Category StreetslHighways Priority nla Total Project Cost 530 000 Description I A preliminary design environmental scoping study was completed in 2007 A study to complete the environmental assessment review for the segment from Lyman Blvd to Pioneer Trail is scheduled for 2009 In 2011 a study to complete the environmental review from Pioneer Trail to the City of Shakopee is planned No funding for improvements have been identified at this time Justification I To improve safety and mobility along the corridor and plan for future growth Expenditures Planning Design 2009 180 000 Total 180 000 2010 350 000 350 000 2011 2012 2013 Total 530 000 530 000 Funding Sources AssessmentJRevolvlng Assess Other Agency Contribution Total 2009 80000 100 000 180 000 2010 80 000 270 000 350 000 2011 2012 2013 Total 160 000 370 000 530 000 I Opati 90 Capital Improvement Program City of Cbanhassen MN Projeet ST 018 Projed Name Pavement Management Attount 1 420 0047 1 Aecount 3 Aecount 2 2009 thru 2013 Contad Paul Oehme Department Street hnprovements Type Maintenance Useful Life 7 10 years Category StreetsIHighways Priority nla Total ProJeet Cost 51 825 000 Description I This project will provide maintenance such as crack sealing seaIcoating pothole patching for city streets The projects will be determined annually based on the pavement condition index as generated by the pavement management program Justification I This will provide a centralized funding mechanism that will help reduce the effect on General Fund operating expenditures Expenditures Maintenance 2009 365 000 Total 365 000 365000 2010 365 000 365 000 2011 365 000 365000 2012 365 000 365 000 2013 365 000 Total 1 825 000 1 825 000 Funding Sources 2009 2010 2011 2012 2013 Total MSA 100 000 100 000 100 000 100 000 100 000 500 000 Tax Levy 265 000 265 000 265 000 265 000 265 000 1 325 000 Total 365 000 365 000 365 000 365 000 365 000 1 826 000 Operational Impact Other 1 These improvements will cost effectively prolong the life of the street so major improvements such as reconstruction projects can be delayed 91 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme Department Street Improvements Account 1 Account 2 Account 3 Type Improvement Useful LIfe Category StreetsIHighways PriorIty na Project ST 021 ProjectName Downtown Transit Station Site Imp Total Project Cost 51 845 000 les tion I This project is a partnership between the City Southwest Transit and private property owners The project will relocate sewer and water utilities in the area and construct a public road for the preparation of a new 500 stall parking ramp The street and right of way will be assessed back to the benefiting property owners and the Citywill need to relocate its public utilities The scene shop on the property will need to be demolished and relocated Justification I These improvements are necessary to facilitate a new 500 stall parking ramp proposed to be built south of the Chanhassen Dinner Theater Expenditures Construction 2009 1 845 000 Total 1 845 000 2010 2011 2012 2013 Total 1 845 000 1 845 000 Funding Sources 2009 2010 2011 2012 2013 Total AssessmentRevolving Assess 144 000 144 000 Developer Assessments 1 570 000 1570 000 Sewer Utility Fund 53 000 53 000 Water Utility Fund 78 000 78 000 Total 1 845 000 1 845 000 Operational ImpactOther I 92 Capital Improvement Program 2009 thru 2013 City of Chanhassen MN Projed ST 022 Projed Name Audubon Street Project Account t 6010000 4751 Aecount 3 Aecount 2 Contaet Paul Oehme Department Street Improvements Type Improvement Useful Life Category StreetsIHighways Priority nla Description 1 Annual project to rehabilitate and reconstruct streets in the City Total Project Cost 3 000 000 2010 Audubon Road Lyman Blvd to Lake Drive West Justification I The City uses a Pavement Management System to monitor the condition of the City streets While proper preventative maintenance extends the life of the street and is cost effective a street will eventually deteriorate to a point that further maintenance is no longer cost effective Rehabilitation projects extend the life of the street In cases with utility or poor subgrade needs to be replaced or where streets have deteriorated to a point where rehabilitation will no longer be practical reconstruction of the street is necessary A feasibility study is written to consider the mertis of the project and scope of work Expenditures Construction 2009 2010 3000 000 3 000 000 2011 2012 2013 Total Total 3 000 000 3 000 000 Funding Sources AssessmentRevolving Assess Total 2009 2010 3 000 000 3 000 000 2011 2012 2013 Total 3 000 000 3 000 000 Operational ImpactOther 1 This project may decrease maintenance costs 93 Capital Improvement Program City of Chanhassen MN Project SWMP014 Project Name Property Acquisition 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 1 7200000 4701 Account 3 Account 2 Type Improvement Useful Life Unassigned Category SWMP Priority nla Total Project Cost 700 000 Description I The City will acquire property in accordance with its Comprehensive and Surface Water Management Plans Justification I Properties within the City must be acquired in order to achieve the goals set forth in the Comprehensive and Surface Water Management Plans Expenditures Land Acquisition 2009 200 000 Total 200 000 2010 100 000 100 000 2011 200 000 200 000 2012 100 000 100 000 2013 100 000 100 000 Total 700 000 700 000 Funding Sources Surface Water Utility Fund Total 2009 200 000 200 000 2010 100 000 100 000 2011 200 000 200 000 2012 100 000 100 000 2013 100 000 100 000 Total 700 000 700 000 I Citywd No p 94 Capital Improvement Program City of Chanhassen MN Project SWMP 019 ProjeetName Street Improvement Projects Storm Water Mgmt 2009 thru 2013 Contaet Paul Oehme Department Surface Water Management Amluot 1 7200000 4702 Acconnt 2 Account 3 Type Improvement Useful Life Unassigned Category SWMP Priority nla Total Project Cost 850 000 Description I An annual amount set aside for storm water management infrastructure construction or expansion associated with street improvement projects undertaken by the engineering and public works departments Justification I Street improvement projects frequently require construction or expansion of storm water management infrastructure in order to comply with federal state and local regulations as well as protecting existing and proposed development adjacent to the projects Expenditures Construction 2009 50 000 Total SO OOO 2010 400 000 400 000 2011 2012 400 000 400 000 2013 Total 850 000 850 000 Funding Sources Surface Water Utility Fund Total 2009 50 000 SO OOO 2010 400 000 400 000 2011 2012 400 000 400 000 2013 Total 850 000 850 000 Op tional Impact Other I Inventory inspection and maintenance of new infrastructure will be required Citywide No map 95 Capital Improvement Program City of Chanhassen MN I Projed SWMP 023 ProJedName Vactor Aeeount 1 7200000 4705 Account 3 Account 2 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Type Equipment Useful Life Unassigned Category SWMP Priority nla Total projeet Cost 100 000 Description I Purchase of a small vactor truck for maintenance of storm water infrastructure Justification I Development adds stormwater infrastrucure Currently the street department shares equipment with the utility department Utility department has increased use of current vactor and streets department has increased need for additional vactor The small vactor will be used offroad in easements where the larger vactor cannot maneuver Also the small vactor will be used on trails where the larger vactor should not go due to damage it may cause to the bituminous trail due to its weight Will increase efficiency ofSWMP cleanouts and other maintenance Will also serve as a backup to current vactor in an emergency Will assist in achieving compliance with NPDES Phase II MS4 permit Expenditures Equipment 2009 2010 2011 2012 100 000 100 000 2013 Total 100 000 100 000Total Funding Sources 2009 Surface Water Utility Fund Total 2010 2011 2012 100 000 100 000 2013 Total 100 000 100 000 Operational ImpactOther I The collected material will have to be disposed of properly 96 Capital Improvement Program City of Chanhassen MN Proj t S P 024 ProjmName Bluffer Nat Resources Mgmt Plan Implementation 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Aeeount 1 7200000 4751 Account 3 Type Improvement Useful Life Unassigned Category SWMP Priority nla Account 2 Total Project Cost 800 000 Description I Construction and restoration as recommended in the Bluff Creek Natural Resource Management Plan It is unknown how much funding the Riley Purgatory Bluff Creek Watershed District will contribute to this project Upon completion of Bluff Creek TMDL the City will be eligible for Clean Water Legacy Act Funds Will assist in achieving compliance with NPDES Phase II MS4 Permit JUStificatiOD I Implementation ofrecommendations in 1996 Bluff Creek Natural Resource Management Plan in cooperation with the Riley Purgatory BluffCreek Watershed District These projects will improve habitat and aesthetics in the Bluff Creek Watershed Expenditures Construction 2009 150 000 Total 150 000 2010 200 000 200 000 2011 200 000 200 000 2012 125 000 125 000 2013 125 000 125 000 Total 800 000 800 000 Funding Sources 2009 2010 2011 2012 2013 Total Other Agency Contribution 75 000 50 000 50 000 50 000 225 000 Surface Water Utility Fund 75 000 200 000 150 000 75 000 75 000 575 000 Total 150 000 200 000 200 000 125 000 125 000 800 000 Operational ImpactOther I The restored areas will require regular maintenance to sustain the native plant communities 97 Capital Improvement Program City of Chanhassen MN Project SWMP 026 Project Name Lake Mlnnewasbta Outlet 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Aount t 7200000 4751 Account 2 Account 3 Type Improvement Useful Life Category SWMP Priority nla Total Project Cost 530 000 Description I Install a pennanent outlet structure at the outlet for Lake Minnewashta Justification I The current outlet is sand and is therefore easily altered Alterations to the outlet can cause the entire lake to drain down to the outlet elevation Expenditures Construction 2009 2010 30 000 30 000 2011 2012 2013 Total 30 000 30 000Total Funding Sources 2009 Surface Water Utility Fund Total 2010 30 000 30 000 2011 2012 2013 Total 30 000 30 000 INone 98 Capital Improvement Program City of Chanhassen MN j t S 029 jeetName Landings Court Storm Water Pond Imp 2009 thm 2013 Contaet Paul Oehme Department Surface Water Management Type Improvement Useful Life Category SWMP Priority nlaAccount172000004300Account3 Account 2 Total Projeet Cost 570 000 Description I This project addresses storm water quantity issues entering Lake Minnewashta This project was discussed with the City Council during the Boulder Cove development application The improvements include ponding and additional storm water piping to the lake Justification I To help address erosion and reduce storm water discharge rates into Lake Minnewashta Expenditures Construction 2009 70 000 70 000 2010 2011 2012 2013 Total 70 000 70 000Total Funding Sources Surface Water Utility Fund Total 2009 70 000 70 000 2010 2011 2012 2013 Total 70 000 70 000 Operational Impact Other I 99 Capital Improvement Program City of Chanhassen MN ProJed SWMP 031 ProjedName West Lotus Lake Drainage Improvements 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 1 7200000 4300 Account 2 Account 3 Type Improvement Useful Life Category SWMP Priority nla Total Project Cost 875 000 Description I This improvement project addressess storm water quality and quantity issues in the Lotus Lake watershed In 2005 the regional pond over topped causing significant damage down stream The stonn water ponding in this area was discussed with the City Council during the review of the Lotus Woods development The Watershed District has made Lotus Lake a high priority in their capital improvement plan The city requested funds from RPBCWD in 2008 and the request was denied as the Watershed had different priorities The City will again request funds from the Watershed District but wishes to be prepared in the event that the Watershed s priorities are still not aligned with the Citys Justification I To improve water quality and quantity in the Lotus Lake watershed Expenditures Construction 2009 475 000 Total 475 000 2010 2011 400 000 400 000 2012 2013 Total 875 000 875 000 Funding Sources Surface Water Utility Fund Total 2009 475 000 475 000 2010 2011 400 000 400 000 2012 2013 Total 875 000 875 000 I 100 Capital Improvement Program City of Chanhassen MN Project SWMP 032 Project Name Stormwater Pond Improvements 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 1 7200000 4300 Aount 2 Account 3 Type Improvement Useful Life Category SWMP Priority nla Total Project Cost 5140 000 Description I This project will provide inspection and cleaning ifrequired of all City stonnwater ponds on a rotating four 4 year schedule to identify any management needs and perform needed repairs and improvements This may include sediment removal placement of blanket riprap or other erosion control BMP s vegetation management and assessment repair and replacement of inlet and outlet structures Justification I There are over 170 stormwater ponds in the City of Chanhassen all requiring regular maintenance to assure they function to National Urban Runoff Program recommendations This measure has also been identified in Chanhassen s National Pollution Discharge Elimination MunicipalSeparateStormSewerSystempermit Expenditures Construction 2009 50 000 Total 50 000 2010 25 000 25 000 2011 25 000 25 000 2012 25 000 25 000 2013 15 000 15 000 Total 140 000 140 000 Funding Sources 2009 2010 2011 2012 2013 Total Other Agency Contribution 10 000 10 000 20 000SurfaceWaterUtilityFund5000015000250001500015000120000 Total 50 000 25000 25 000 25 000 15 000 140 000 Operational Impact Other 1 This will require an input of other public works staff hours 101 Capital Improvement Program City of Chanhassen MN Project SWMP 033 Project Name Cimmaron BOA Stormwater Management Project 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 1 7200000 4300 Account 2 Account 3 Type Improvement Useful Life Category SWMP Priority na Total Project Cost 50 000 Ies tion I The Cimrnaron HOA approached the City about utilizing raingardens and other alternative stonnwater management best management practices as they redo their landscaping They requested assistance in design placement and financing of the project The City with the help of the Carver County Soil and Water Conservation District will identify design and construct alternative Best Management Practices for stonnwater management throughout the neighborhood A meeting with the Homeowners Association indicated a wiIlingness to supply the land and longterm maintenance of the features The work can be done concurrently with the mill and overlay project scheduled for the neighborhood in 2009 Justification I The Cimmaron neighborhood drains into the Triple Crown Estates pond watershed prior to discharge into Lotus Lake This watershed is known to have inadequate conveyance storage volume management and water quality treatment This neighborhood is at the origin of the watershed and would be well suited to volume reduction and water quality treatment as well as offering rate control This project will address issues identified in Chanhassen s Second generation Surface Water Management Plan and in Chanhassen s Nondegradation Plan Expenditures Construction 2009 40 000 Total 40 000 2010 10 000 10 000 2011 2012 2013 Total 50 000 50 000 Funding Sources 2009 2010 2011 2012 2013 Total Other Agency Contribution 2 500 7 500 10 000 Surface Water Utility Fund 37 500 2 500 40 000 Total 40000 10 000 50 000 Operational Impact Other I This will need to be coordinated with the scheduled mill and overlay project 102 Capital Improvement Program City of Chanhassen MN Project SWMP 034 Project Name LID and Mitigation Maintenance 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 1 7200000 4300 Account 1 Account 3 Type Improvement Useful LIfe Category SWMP Priority nla Description I This project will provide maintenance for two stream and weltand mitigation areas as well as for several raingardens which were recently installed Total Project Cost 53 000 Justification I This first three to four years of any natural resources restoration project are critical to the long term success of the project The City has investedsignificantcapitalintoseveralprojectswhichareinneedofmaintenancetoassuretheirlongtermviabilityInadditionthismaintenancewillassurethattheycontinuetoprovidethestormwaterfunctionsandvaluestheyweredesignedfor Expenditures Construction 2009 42 000 Total 42000 2010 11 000 11 000 2011 2012 2013 Total 53 000 53 000 Funding Sources 2009 Surface Water Utility Fund 42 000 Total 42000 2010 11 000 11 000 2011 2012 2013 Total 53 000 53 000 Operational InipactlOther I 103 Capital Improvement Program City of Chanhassen MN Project SWMP 03S Project Name LID Implementatiopn Project 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Type Improvement Useful LIfe Category SWMP Priority nlaAccount172000004300 Account 1 Account 3 Total Project Cost 77 500 Description I This project will work with residents within the City of Chanhassen who are willing to construct alternative stonnwater best management practices on their property and assist them with the design and construction of these features Justification I Water Resources staff have been approached by several Chanhassen residents and neighborhood groups interested in incorporating these features into their landscaping plans and looking for guidance and assistance with the design and construction By identifying and assisting residents with the design and implementation of alternative stormwater treatment features the City will be able to address water quality and quantity issues in fully developed areas where regional ponding is nota practical option This project will also meet requirements of the Citys NPDES permit and nondegradation plan as well as meeting issues identified in the Second Generation Surface Water Management Plan Expenditures Construction 2009 17 500 17 500 2010 15 000 15 000 2011 15 000 15 000 2012 15 000 15 000 2013 15 000 15 000 Total 77500 77 500Total Funding Sources 2009 2010 2011 2012 2013 Total Other Agency Contribution 1500 5 000 5 000 5 000 5 000 21 500 Surface Water Utility Fund 16 000 10 000 10 000 10 000 10 000 56 000 Total 17 500 15 000 15 000 15 000 15 000 77 500 Operational Impact Other I May require additional notices mailings and web page communications 104 Capital Improvement Program City of Chanhassen MN Project SWMP 036 Project Name Kerber Pond Water Quality Landscaping 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Type Improvement Useful Life Category SWMP Priority nlaAccount172000004300 Account 2 Account 3 Total Project Cost 5140 000 D mptioo I This project will design a full landscaping plan provide construction services installation of landscaping features and three years of maintenance associated with the Water Quality Improvement Project for the Laredo Reconstruction Project Justificatioo I This project will meet requirements of the City s National Pollution Discharge Elimination Service Pennit the Citys Nondegradation Plan and help to mitigate for the known impairments of Lotus Lake This project will also serve to improve the aesthetics of Kerber Park Expenditures Construction 2009 140 000 Total 140 000 2010 2011 2012 2013 Total 140 000 140 000 Funding Sources Other Agency Contribution Surface Water Utility Fund Total 2009 30 000 110 000 140 000 2010 2011 2012 2013 Total 30 000 110 000 140 000 I 105 Capital Improvement Program City of Chanhassen MN Projeet SWMP037 Projeet Name Well 3 Parking Lot Account 1 72000004300 Account 2 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Account 3 Type Improvement Useful Life Category SWMP Priority nla Total Project Cost 90 000 D m oo I This project would install a pervious pavement parking lot at We1l13 in Chanhassen Estates Park Other low impact development features may be incorporated into the design as well depending upon feasibility of the features Justification I The City has recently finished construction of Well 3 Parks and Recreation has noted that there is no available parking within the park nor are there sidewalks to allow for pedestrian access to the park This project will meet the requirements ofthe National Pollution Discharge Elimination System permit the nondegradation plan and serve as a deomonstraion for the practicality of pervious pavement in a parking lot application Expenditures Construction 2009 2010 90 000 90 000 2011 2012 2013 Total 90 000 90 000Total Funding Sources 2009 Other Agency Contribution Surface Water Utility Fund Total 2010 30 000 60 000 90 000 2011 2012 2013 Total 30 000 60 000 90 000 Operational Impact Other I This project may require different deicing techniques in the winter months and will need biannual sweepings 106 Capital Improvement Program City ofChanbassen MN I Project SWMP 038 Project Name Adopt A Pond Account 1 Account 3 Aeeonnt 2 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Type Improvement Useful Life Category SWMP Priority nla Total Project Cost 20 000 Description I This project would work with neighborhood groups homeowners associations and individual landowners to work to improve the water quality of ponds by making available methods of algae control and other management techniques such as vegetation establishment along the buffer and in the shallow waters to improve water quality within stormwater ponds The City would work with other nonprofit organizations such as Metrowaters Great River Greening Metroblooms and Blue Thumb as well as govemment agencies to identify methods of treatment Justification I The City has received numerous complaints regarding algae blooms within stormwater ponds Many landowners and neighborhood groups have begun to address the issue on their own with methods that are often counterproductive This issue has seen increasing attention overthe years and other Cities have been trying to address the issue as well The Adopt A Pond program has been successfully implemented in other Cities 2009Expenditures Planning Design 2010 5 000 5 000 2011 5 000 5 000 2012 5 000 5 000Total 2013 5 000 5 000 Total 20 000 20 000 Funding Sources 2009 Surface Water Utility Fund Total 2010 5 000 5000 2011 5 000 5 000 2012 5 000 5 000 I 2013 5 000 5 000 Total 20 000 20 000 107 Capital Improvement Program 2009 thru 2013 City of Chanhassen MN Project SWMP 039 Project Name Cranes Vineyard Creek Account 1 7200000 4300 Account 3 Contact Paul Oehme Department Surface Water Management Type Improvement Useful Life Category SWMP Priority nla Account 2 Total Project Cost 55 000 Description I This project will stabilize the remaining 750 feet of Cranes Vineyard Creek aka Curry Farm Creek and stabilize the delta that has formed at the outlet into Christmas Lake Justification I Previously a large portion ofthe Creek was stabilized with utility repair work The final 750 feet was not addressed at that time due to conflicts with area landowners City stafIhas been in dialogue with the landowners and it appears a compromise may be attainable This project is identified in the Second Generation Surface Water Management Plan and will meet the mitigation requirements of the Nondegradation Plan Expenditures Construction 2009 2010 2011 2012 2013 Total 55 000 55 000 55 000 Total 55 000 Funding Sources Other Agency Contribution Surface Water Utility Fund Total 2009 20 000 35 000 55 000 2010 2011 2012 2013 Total 20 000 35 000 55 000 OperationallmpactlOther I 108 Capital Improvement Program City of Chanhassen MN Project SWMP 040 Project Name TH 101 Inlet Project 2009 thru 2013 Contact Paul Oehme Department Surface Water Management Aetount 1 Aeeount 3 Aceount 2 Type Improvement Useful Life Category SWMP Priority na Total Project Cost 570 000 Description I This project involves stabilizing a channel which directs flow from TH 101 into Lotus Lake Justification I The adjoining property ownersare concerned about the erosion on their properties as a result of stormwater discharge through the site This area is resulting in sediment deposition into Lotus Lake and a 6 foot plunge pool has formed within the Lake at the terminus ofthe channel Expenditures Construction 2009 70 000 70 000 2010 2011 2012 2013 Total 70 000 70 000Total Funding Sources Other Agency Contribution Surface Water Utility Fund Total 2009 15 000 55 000 70 000 2010 2011 2012 2013 Total 15 000 55 000 70000 Operational Impact Other I Some turfmanagement may be required the second year after completion of the stabilization 109 Capitallti1provement Program City of Chanhassen MN Project W OI5 Project Name Repainting West 76th St Water Tower 2009 thru 2013 Contact Paul Oehme Department Water System Improvements Account 1 700oo4751 Aeeount 3 Type Improvement Useful LIfe Unassigned Category Utilities PriorIty nla Account 2 Total Project Cost 110 000 D M I Provides for the recoating of the exterior surfaces of the W 76th St Water Tower The water tower is currently not used for water storage because of the hydraulic changes that were made when the Lake Lucy RoadPowers Boulevard tower was built The tower is only used as a cell tower A feasibility study should be drafted evaluating if it is more cost effective to paint the tower or remove the tower If the tower is removed a cell tower would be needed at the same location or in close proximity Justification I This type of infrastructure requires periodic repainting to protect the metal structure so more costly repairs can be avoided The tower was last ainted approximately 20 years ago Expenditures Construction 2009 2010 110 000 110 000 2011 2012 2013 Total 110 000 110 000Total Funding Sources Water Utility Fund 2009 2010 110 000 110 000 2011 2012 2013 Total 110 000 110 000Total Operationallmpact Other I This project does not inCrease operational costs 110 Capital Improvement Program 2009 thro 2013 City of Chanhassen MN Project W 020 Project Name Arboretum Water Main Contact Paul Oehme Department Water System Improvements Account t Account 3 Account 2 Type Improvement Useful Life Unassigned Category Utilities Priority nla Total Project Cost 220 000 Description I Instilllation of a missing piece of water main to provide better looping and system reliability between the Arboretum Water Tower and W 78th Street Justification I Completing this section of water main will complete a missing loop in the system providing improved water quality and pressure as well as increasing operational reliability This project was identified in the 2003 Master Water Study Expenditures Planning Design Construction 2009 2010 2011 2012 2013 20 000 200 000 220 000 Total 20000 200 000 220 000Total Funding Sources 2009 Water Utility Fund 2010 2011 2012 2013 220 000 220 000 Total 220 000 220000Total Operational ImpactOther I This project will increase maintenance costs 111 Capital Improvement Program City of Chanhassen MN Project W 024 Project Name Watermain Replacement Account 1 7000000 4751 Account 2 2009 thru 2013 Contact Paul Oehme Department Water System Improvements Type Improvement Useful Life Unassigned Category Utilities Priority nla Total Project Cost 1 400 000 Account 3 D mpoon I Replacement of existing water main lines in coordination with the reconstruction of the City street Justification I The City considers the condition ofthe existing utilities in the process to select streets for rehabilitation in an effort to realize cost savings by consolidating these projects and also to avoid potential cuts in recently improved streets Ifsignificant repairs are necessary to the existing water main replacement may be the most cost effective option Given the highlycorrosive soils in the City water main replacement is an ongoing project in the City Expenditur Construction 2009 2010 700 000 700 000 2011 2012 700 000 700000 2013 Total 1 400 000 1 400 000Total Funding Sources Water Utility Fund 2009 2010 700 000 700 000 2011 2012 700 000 700 000 2013 Total 1 400 000 1 400 000Total OperationallmpactlOther I These projects will decrease maintenance costs 112 Capital Improvement Program City of Chanhassen MN Project W 025 Project Name Well 4 Improvements 2009 thru 2013 Contact Paul Oehme Department Water System Improvements Type Improvement Useful LIfe Unassigned Category Utilities Priority nlaAccount1700xxxx4751Account3 Account 2 Total Project Cost 930 000 Description I Engineering has reviewed the test data of the water from Well 4 and currently the radium levels are at the upper end of the Minnesota Dept of Health MDH guidelines In 2004 staff reviewed the radium problems with the MDH The well is currently used as a peak well during high demand periods which blends the Well 4 water with the other well water in the system This well is also high in iron and manganese levels which creates rusty water complaints If the radium levels continue to rise the City may have to enter into a monitoring program with the MDH on a temporary basis if the issue in notaddressed The MDH at that time determines the acceptable amount of water that can be pumped into the City system from Well 4 Staffwill draft a study to identify the best solution to address the poor water quality issues at this well Options for improvements include redevelopment abandoning the well installing a small treatment plant at the well site or treating the water at the East Water Treatment Plant ExtendiDl a new water nine from Well 4 to the East Water Treatment Plant s existinll raw watermain is budlleted for 2009 Justification I Well 4 continues to test high for radium and is a high producer of iron and manganese which creates rusty water complaints Expenditures Construction 2009 930 000 930 000 2010 2011 2012 2013 Total 930 000 930 000Total Funding Sources Water Utility Fund 2009 930 000 Total 930 000 2010 2011 2012 2013 Total 930 000 930 000 Operational Impact Other I This project will notincrease operations cost 113 Capital Improvement Program 2009 thru 2013 City of Chanhassen MN Projeet W027 ProjectName Pressure Reducing Station Account 1 7000000 4751 Account 3 Account 2 Contaet Paul Oehme Department Water System Improvements Type Improvement Useful Life Unassigned Category Utilities Priority na Total Project Cost 205 000 Description I Construction of a pressure reducing valve station in the 2005 MUSA area by Pioneer Trail is programmed for 2009 if the development along Pioneer Trail is constructed Two pressure reducing stations are progranuned for the 2010 MUSA area in 2010 and 2011 if the area is developed Justification I Identified in the 2010 Comprehensive Water Supply Plan Needed to control watermain pressure due to elevation changes 2010Expenditures Construction 2009 2011 65 000 65 000 2012 65 000 65 000Total 2013 75 000 75 000 Total 205 000 205 000 Funding Sources Water Utility Fund 2009 2010 2011 65 000 65000 2012 65 000 65 000Total 2013 75 000 75000 Total 205 000 205 000 Operational Impact Other I This project will increase maintenance costs 114 Capital Improvement Program City of Chanhassen MN Project W 032 Project Name Well Rehabilitation Program 2009 thru 2013 Account 1 7000000 4530 Account 2 Account 3 Contact Paul Oehme Department Water System Improvements Type Improvement Useful Life Unassigned Category Utilities Priority nla Total Project Cost 225 000 Description I This program annually inspects and performs regular maintenance of the Citys wells Well pumps are recommended to be serviced every 8 years It is recommended that the following pumps and motors be pulled and inspected for wear 2009 Well 8 2010 Well S 2011 Well 4 2012 Well 10 2013 Well 11 Justification I To extend the life and ensure reliability ofthe City s well fields Performing regular maintenance will extend the life ofwell components reduce emergency calls and have a more reliable water supply system Expenditures Maintenance 2009 45 000 Total 45 000 2010 45 000 45 000 2011 45 000 45000 2012 45 000 45 000 Funding Sourees Water Utility Fund 2009 45 000 Total 45 000 2010 2011 45 000 45 000 2012 45 000 45 000 45 000 46000 I 2013 45 000 45000 Total 225 000 225 000 2013 45 000 45 000 Total 225 000 225 000 115 Capital Improvement Program City of Chanhassen MN 2009 thru 2013 Contact Paul Oehme Department Warer System Improvements Type Improvement Useful Life Category Utilities PrIority nla Projeet W 040 ProjeetName Repaint Melody Hills Water Tower Aceount 1 Aceount 2 Account 3 Total Projeet Cost 300 000 Description I Provides for the recoating of the interior and exterior surfaces ofthe Melody Hills water tower if the tower is not replaced Justification I Steel water towers require recoating to protect the metal and to prevent more costly repairs Expenditures Construction 2009 2010 300 000 300 000 2011 2012 2013 Total 300 000 300 000Total Funding Sources Water Utility Fund 2009 2010 300 000 300 000 2011 2012 2013 Total 300 000 300 000Total I I 116 Capital Improvement Program City of Chanhassen MN Project W 041 ProjeetName Repaint Lake Lucy Water Stand Pipe 2009 thru 2013 Contact Paul Oehme Department Water System hnprovements Type hnprovement Useful Life Category Utilities Priority n1aAccount1 Account 2 Account 3 Total Project Cost 550 000 Description J This project will repaint the interior and exterior surfaces of the Lake Lucy stand pipe Justification Steel tanks require recoating to protect the metal to prevent more costly repairs An inspection report will be drafted prior to construction ustifying the work Expenditures Construction 2009 2010 2011 2012 550 000 550 000 2013 Total 550 000 550 000Total Funding Sources Water Utility Fund 2009 2010 2011 2012 550 000 550 000 2013 Total 550 000 550 000Total Operational ImpactOther I 117 Capital Improvement Program City of Chanhassen MN Project W 042 Project Name High Zone Elevated Storage Tank 2009 thru 2013 Contact Paul Oehme Department Water System Improvements Account 1 Account 3 Type Improvement Usefnl Life Category Utilities Priority n1a Aeeount 2 Total Projeet Cost 1 850 000 Description I Based on current and projected system demands the high zone should have additional storage capacity The 2008 water comprehensive plan recommends a total of 750 000 gallons for storage Currently the high zone only has 200 000 gallons of storage Justification I To meet curren1 and future water demands for the high zone area and to meet recommended fire flow storage requirements Expenditures Construction 2009 1 850 000 Total 1 850 000 2010 2011 2012 2013 Total 1 850 000 1 850 000 Funding Sources Water Utility Fund 2009 1 850 000 Total 1 850 000 2010 2011 2012 2013 Total 1 850 000 1 850 000 Operational Impact Other I 118 Capital Improvement Program City of Chanhassen MN Project W 043 Project Name Well 14 Improvements 2009 thru 2013 Contact Paul Oehme Department Water System Improvements Type Improvement Useful Life Category Utilities Priority nlaAecount1 Aecount 2 Aecount 3 Total Project Cost 750 000 D tioo I This well is proposed to meet the water needs of the growing community Justification I To meet the growing water needs of the City Expenditures Construction 2009 2010 750 000 750 000 2011 2012 2013 Total 750 000 750 000Total Funding Sources Water Utility Fund 2009 2010 750 000 750 000 2011 2012 2013 Total 750 000 750 000Total Operational ImpactOther I 119 Capital Improvement Program 2009 thru 2013 City of Chanhassen MN Projeet W 046 ProjeetName Low Zone 1 million gallon Elevated Storage Tank Contaet Paul Oehme Department Water System Improvements Aeeount 1 Aceount 2 Account 3 Type Improvement Useful LIfe Category Utilities Priority nla Total Projeet Cost 2SOO OOO Description I This tank is needed to meet the peak day irrigation demand and potential emergency demand for the growth of the community lustification I To meet peak irrigation demand and emergency water demand for the growing community Expenditures Construction 2009 2010 2011 2 500 000 2500 000 2012 2013 Total 2500 000 2500 000Total Funding Sources Water Utility Fund 2009 2010 2011 2 500 000 2 500 000 2012 2013 Total 2 500 000 2 500 000Total Operationallmpact Other I 120 Capital Improvement Program 2009 thru 2013 City of Chanhassen MN Projeet W 048 ProjeetName WeD 5 Improvements Account 1 Account 3 Account 2 Contaet Paul Oehme Department Water System Improvements Type Improvement Useful Life Category Utilities Priority nla Total projeet Cost 1300 000 Ies tion I This well is proposed to meet the water needs of the growing community Justification I To meet the growing water needs of the City Expenditures 2009 Construction 2010 2011 2012 2013 1 300 000 1300 000 Total 1 300 000 1 300 000Total Funding Sources 2009 Water Utility Fund 2010 2011 2012 2013 Total 1 300 000 1 300 000Total 1 300 000 1 300 000 Operational Impact Other I 121 Capital Improvements Most of the proposed delayed Capital Improvements are related to the slowdown of the projected developments Most of these improvements are directly related to development needs WATER FUND 2nd Water Treatment Plant W 037 delayed five years to 2016 Most of the funding for the west water treatment plant was proposed to come from future development fees The west water treatment plant would service a good portion of the west side of Chanhassen The wells in this location are some of our lowest producers of iron and manganese which is the source of the rusty water and subsequent complaints The City has not had many consumer complaints about rusty water so staff feels this plant can be delayed Lake Lucy Water Storage Stand Pipe Painting W 041 postponed two years to 2012 Based upon recent review of the tower staff feels painting this tower can be postponed two years from its original anticipated year it need to be painted 2010 Melody Hill Water Tower Painting W 040 moved up three years to 2010 Based upon the condition of this tower staff feels the painting schedule should be moved up three years for its original schedule This schedule also would better coincide with the future tower needs in the high zone Pressure Reducing Stations W 027 delayed three years The pressure reducing stations are needed in the developments to help regulate the water pressure Based on future development project projections the stations will not be needed for several years Elevated Storage Tank in the Low Zone W 046 delayed three years to 2014 This tank is only anticipated to be needed when the 2005 MUSA and the 2010 MUSA area are substantially built out SEWER FUND Lift Station and Forcemain SS 020 delayed one year to 2010 This sanitary lift station will only be needed if the area along Powers Boulevard south of TH 212 is development Based on the projected development in this area the lift station will be needed in 2010 Sub District LB 1 Trunk Costs delayed to years 2016 through 2019 This sewer trunk system is anticipated to be delayed based upon market conditions Also the Minnesota DNR purchased a property adjacent to old 212 Flying Cloud Drive that eliminated future development potential in this area and will make it difficult to extend services west of this property g eng budget cip cip 2009 capital improvements cost delays doc 122 STORM WATER FUND Kerber Pond Water Quality Landscaping in 2009 increases from 65 000 to 110 000 Staff has reevaluated the cost for this project and requests an increase for the 2009 budget Future equipment purchases have been reduced or eliminated 1 The 2012 budget for the trailer mounted vactor machine in 2012 was decreased by 100 000 Staff has checked with the equipment dealer to vary equipment cost estimate 2 In 2013 staff eliminated the purchase of a leaf vactor machine 40 000 and an excavator 80 000 Staff feels they can do without the equipment at this time The leaf vactor machine was anticipatedto be used in the spring and fall to pick up debris on roadways and trails Staff fells the efficiency of the current technology for a leaf vactor does not warrant its cost The City currently uses street sweepers for this work Staff rents an excavator from a local contractor when needed The price the City pays for this rental and the amount of time staff needs this piece of equipment yearly does not justify purchasing a new unit at this time Storm Water Funding for Lyman Boulevard has been eliminated Previously the CIP included 450 000 in 2011 and 250 000 in 2013 Staff does not know when these projects will take place or if they will be funded by other agencies If these projects are approved the City may need to consider other funding sources such as bonding g eng budget cip cip 2009 capital improvements cost delays doc 123 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us b MEMORANDUM TO Mayor City Council FROM Todd Gerhardt City Manager DA TE November 10 2008 t SUBJ Review Results of Work Session Survey Attached please find the results of staff s survey of metro communities regarding work sessions All the cities hold work sessions which are held either before or after regular City Council meetings Two cities record and videotape their work sessions but the other five do not The City Manager or the City Manager and Mayor determine if an item is scheduled for a work session or the regular agenda The only exception is Plymouth where they create a list of potential work session items and three Council members have to agree that they would like to discuss an item in order for it to be placed on a work session Staff is looking for Council direction on how to proceed on this item Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow124 eo t 0 s a 00 z o ooQlO oog Moo 00 Eo lU0U Z o U Eo U 0 eo eo t tJ rIl 1a U 5 t eo 1 t o o ueo rIl o rIl o 00 o e u a o C o 0 0 c 00 o eo c o U o rIl t o 0 Q o OJ 00 o E o I 00 ro 3IOJoj5I 5 b E 5 O o 0E0 0 c o o 0 o 0 o 00 l I o 0 o o 4o 0 I l ro o rJ 0 0 g Q c o 00 0 o j J ooco 00 0 I Eo 00 cOJuro 0 0 o 4 o 0 E 00 I ro ro 0 l OJ 0 E t o E l4 tC o t 0 c B eo o o 0 rIl eo rIlrIl o rIl 0 o OJ 5 0 0 ro 0 ro E 0 o lOJOJro0 o I c ro I 0 o t 0 ro 20 o c c o E 00 c OJ a 00 o s I o o 0 I o OJ ro E30 0 05 o 00 c 0 E 5 00 I B s 2 013c20j000c u ro 00 j 9 00 00 00 E c 0 u a 0 5 I o OJ ro ro E o o c E 0 8 S crt 0 0 o I 0 ro c o 00 ro 00 u j o l 000 U ro j gcc00 OJ 0 0 Sa 0 0 2 c E c g t 0 eo eo 0 s 3 O 0 1il eo eo rIl ttJeofS 0 r o E rJo 0 rIl cj 0 oOJ ro I ro 3 OJ 00 o IS ro 0c0 obg 00 80 ro 0 E E 2 jj 00 8o 00 l c 5 o eo eo s0 tJ eo 0 N 0 0 U ro 0 o cu5Erooc Cd i3 9 0 0 l 00 0 I 2 a3 S OJ 00 0 040U c gOIu5rooju5 ueSOJ 00 o ro 0 e aOJl0lE8ro 0 0 0 0 00 o 0 Sro K oc o 00 8 cj o 0 0 o OJ c ro 0 Oc t 0 o 0 0 0 J ro 0t5 00 o U 0 gc o E o Zi o 00 l o 00 o 08l 0 g o l c 0 E U 0 ro 00 o St ro 00 0Sso S 0 o l OJ 00 Q g g fr b P 00 U o 80 OJ 8 o u 0 l eo rIl eo S 0 rIl rIl E Q rIleo eo c Q 0o 00 ro o g 00 ro 5 I 8 jj 0 00 2s0 E gf E o jUEo0ro 9 u u I ro 0 o 9 0I00a5l0 P c S o Z 00 o Q eo o 0 o 0 rIl o c rIl rIl o t o 0 Q uo 00o o N Q i c 2 c E 09 00 125 00 z o 00 00 oog Moo 00 El U 0U o u El U 0 c 0 o 0 c 00 c 0 c oo c 00 c c o o o c S UQ e J 0 o ale 0 I o I 01 J 0 J 0 c o U r I U s II c I I o 0 Q J o 0b1c 0b1JS0 J Q c 4 c 8 0 00 0 0 E 0 I0Oc00I8JEcc B SbO 8 g EwoO00JIc d 4 u 0Sc460 J E o I l E o802v0J0g E 2 J 0 o E 0 Soct 0 J U Q ccb1 0 Ubwb1 J 0 3 0 Z E EJ loob10 r 3 3 b1 0 2 0 0 0 0 0 0 0 s cb1 2 T 0 0 J s o o J b1 5 0 J 0 e E c o oc 0 c r O Q I c 0 c S 5 J E EE 0 2 c Eo I t5 sE2S o S 0 r e EE0 o QctUO Io Cl 0 8 I 0 b1 s 0 b1 0 Uc 0 c E J s o g S U cr l Jcr 0 0 00 c b1 O E 5 g d 8 l 0 0 0 J s 0 J cEJ l 0 b1 E00 S 0 0 a s 0 o U 0 so00 J 4 J o t5 0 e 0 c c 0 cS s i 3 O 0 I I I So I c c I ce 0 c 00 o I I I 10 J 0s0o0 0 s G J 6 oo c s U o 0 s J b1 s S J J U l J o 0 38o0 s 0 S50 c s e o c s0 C O J U 0 U00 0 0 o I 0 b1 0 l s o t o 0 J s J 0 Q 50000 c sU0JS0J J 0 J J 0 0 JoQ0b10 CE s S J J 0 J o s o 0 0 U 0 s J S s 0 U l J J l J U l J P 8 b1 0 5 oS o 0 0 b1 E s6lo0 s 0 o 0 J en 3 0 0 l 0 0 0l5l5S c I c e 0 I Ie r 0 I Ic c c 0 0t E 0 J J 0 0 U o 0 0 o 0 0 S 0 o UlO c 8 0o0 o Z o 0 s o J U 0 Q0 s J s 0 S E 0 0 s 2 0 2 b1 Z 0 l 0 0 c El 0 c o 0 S o 0 r I o s I I o o 0Q 126 J 00 z o 0000 oog oo lU0U o U U 5 Cl a 5 Cl e e Colu Cl CIl J Q CIl o CIl l o J Q u l o U o l Q Q c8 Q IQ Q s 0 a Q 3 01roQ0l Q Q cc ro Ci O Q Q0 Q U Q Q 0 J J r c 0 0Sc U e Cl e a U 0 fii CIl ccCIl CIla 0 CIlo0 Q g0 Q uO5 S Q g c 5 U Q Q Q 0 Q 01 l Jt 001 aUQc00QlQ la5obo5J l c lroororo00 EddtE 00 0 J isColon 9 U 0 5 ro ro 0 UQQolcsroQ00EoJrEEoQ on 5 Q Q E 01 Q Q E ro l cc8 0 is U ro U U ll0o U e 9 in Q u J Q s c 0 0 Eo r e Cl c c a 0 Cl 5 3 ClQjQj Clc CIl CIl CIl c CIl QjlaQJ S e Qj 0cc riJ e 5Cl CIl QjCIlQJ 0 SoQjI Qg Q g 8 5 ro U J o J J ro lQ E 0 ro Q 0 E Q r Qj c CIl S Cl l e Cl CIl CIl a c Cl 0e l ro 3 U ro 0 0 o Z ro Z Qj Cl oQj Cl o Cl e CIl o Qj CIl CIl l o a o 0 Q 127 E INVITATION TO TREE LIGHTING CEREMONY With the holiday season approaching I am happy to invite everyone to a wonderful city event The City ofChanhassen and the Chanhassen Area Chamber of Commerce and Visitor s Bureau are proud to announce the 2008 Tree Lighting Ceremony The event will be held on Saturday December 6th At this time I invite all area residents their families and friends to join me at City Center Park in the Plaza for this event People of ALL ages are invited to participate with the event running from 5 00 6 00 p m Activities include the official lighting of City Center Park refreshments caroling live reindeer and a special visit from Santa and some of his helpers This entire event is free and NO registration is reQuired For more information feel free to call City Hall 01 128 CHANHASSEN CANVASSING BOARD CHANHASSENCITY COUNCIL NOVEMBER 6 2008 Mayor Furlong called theCanvassing Boardto orderat 5 05 p m MEMBERS PRESENT Mayor Furlong CouncilMembers Ernst McDonald and Tjornhom MEMBERS ABSENT Council Member Litsey STAFF PRESENT City ManagerTodd Gerhardt and OfficeManagerKaren Engelhardt Staff presented the results ofthe2008 municipal election The totalnumber ofvotes castin Chanhassen was13 681 which includedregistering 1 900 new voters on Election Day Afterreviewing theresults from the 2008election the followingmotion was made Resolution 2008 62 Amotion was made byCouncilwoman Ernst and secondedbyMayor Furlong toapprovethe electionresults aspresented All voted in favorandthe motion carriedunanimously The followingwere declared winnersofthe municipal election with all terms ending the first business dayof January in 2013 City CouncilMember Bethany Tjornhom City CouncilMember Jerry McDonald The meeting wasadjournedat 5 20 pm Todd Gerhardt CityManager Prepared by Karen Engelhardt 129 CHANHASSEN CITY COUNCIL WORK SESSION NOVEMBER 10, 2008 Mayor Furlong called the meeting to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Litsey, Councilwoman Ernst, Councilwoman Tjornhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Paul Oehme, Greg Sticha, Richard Rice, Terry Jeffery and Bob Generous REVIEW RATE STUDY WITH EHLERS AND ASSOCIATES. Mark Ruff with Ehlers and Associates outlined their recommendations for 2009 utility rate and connection fee increases. Councilwoman Ernst asked if sewer connection fees were driven by the Metropolitan Council. Mayor Furlong asked for clarification on the assumptions used in the study and if the impact of the Water Wise Conservation efforts were taken into consideration in this study. Mark Ruff reviewed charts showing the projected ending cash balances in different water and sewer funds over the next 12 to 13 years. Greg Sticha explained how cash and bonding is used to fund capital improvement projects. Terry Jeffery explained how credits are used in connection with storm water development projects. Mayor Furlong asked if any of the recommended changes in the CIP program would affect service levels. Councilwoman Ernst asked for clarification of Exhibit A on page 5 which showed utility rates increasing but water bills decreasing. Councilman Litsey expressed his opinion that the report lacked an explanation of the reasons for the proposed changes in the CIP and requested staff get a quote for upgrading the City’s software to show the tiered breakdown in the water bills. Councilman McDonald asked for clarification of the ending cash balance charts. Todd Gerhardt explained that the council may want to consider separating utilities charges for residential and commercial. 2009 BUDGET PRESENTATIONS: ADMINISTRATION. Todd Gerhardt reviewed the proposed 2009 budget for the Administration Department, showing the number of divisions incorporated in this department and comparisons between 2008 and 2009 budget numbers. Councilwoman Tjornhom asked about the survey cost. Mayor Furlong asked for details of utility costs for city buildings. Councilman Litsey asked about a long term study for projected plans of city building improvements. Mayor Furlong asked that staff look at conservation measures to decrease utility costs at the library. Councilwoman Ernst questioned the need for all night lighting of the City Hall parking ramp. Todd Gerhardt stated he would speak to Len Simich with Southwest Metro Transit on their lighting program for parking ramps. The work session was recessed at 6:55 p.m. It was reconvened at 10:00 p.m. 130 City Council Work Session - November 10, 2008 2 Todd Gerhardt continued with the Administration Department’s proposed 2009 budget, explaining the details of the increase in the police contract numbers. The council discussed the pros and cons of changing the police liaison position from Sergeant to Lieutenant. In discussing the proposed reductions, Councilman McDonald asked if the City receives their “bang for the buck” with the Maple Leaf publication. Councilman Litsey agreed that the same information can be found in the Connection. Mayor Furlong suggested consideration of dropping the Maple Leaf publication. FINANCE DEPARTMENT. Greg Sticha presented the Finance Department’s proposed 2009 budget showing a 30% decrease from 2008 by increasing the amount work that is done in-house. Mayor Furlong adjourned the work session meeting at 10:35 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 131 CHANHASSEN CITY COUNCIL WORK SESSION NOVEMBER 10, 2008 Mayor Furlong called the meeting to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Litsey, Councilwoman Ernst, Councilwoman Tjornhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Kate Aanenson, Paul Oehme, Greg Sticha, Richard Rice, Terry Jeffery and Bob Generous REVIEW RATE STUDY WITH EHLERS AND ASSOCIATES. Mark Ruff with Ehlers and Associates outlined their recommendations for 2009 utility rate and connection fee increases. Councilwoman Ernst asked if sewer connection fees were driven by the Metropolitan Council. Mayor Furlong asked for clarification on the assumptions used in the study and if the impact of the Water Wise Conservation efforts were taken into consideration in this study. Mark Ruff reviewed charts showing the projected ending cash balances in different water and sewer funds over the next 12 to 13 years. Greg Sticha explained how cash and bonding is used to fund capital improvement projects. Terry Jeffery explained how credits are used in connection with storm water development projects. Mayor Furlong asked if any of the recommended changes in the CIP program would affect service levels. Councilwoman Ernst asked for clarification of Exhibit A on page 5 which showed utility rates increasing but water bills decreasing. Councilman Litsey expressed his opinion that the report lacked an explanation of the reasons for the proposed changes in the CIP and requested staff get a quote for upgrading the City’s software to show the tiered breakdown in the water bills. Councilman McDonald asked for clarification of the ending cash balance charts. Todd Gerhardt explained that the council may want to consider separating utilities charges for residential and commercial. 2009 BUDGET PRESENTATIONS: ADMINISTRATION. Todd Gerhardt reviewed the proposed 2009 budget for the Administration Department, showing the number of divisions incorporated in this department and comparisons between 2008 and 2009 budget numbers. Councilwoman Tjornhom asked about the survey cost. Mayor Furlong asked for details of utility costs for city buildings. Councilman Litsey asked about a long term study for projected plans of city building improvements. Mayor Furlong asked that staff look at conservation measures to decrease utility costs at the library. Councilwoman Ernst questioned the need for all night lighting of the City Hall parking ramp. Todd Gerhardt stated he would speak to Len Simich with Southwest Metro Transit on their lighting program for parking ramps. The work session was recessed at 6:55 p.m. It was reconvened at 10:00 p.m. 132 City Council Work Session - November 10, 2008 2 Todd Gerhardt continued with the Administration Department’s proposed 2009 budget, explaining the details of the increase in the police contract numbers. The council discussed the pros and cons of changing the police liaison position from Sergeant to Lieutenant. In discussing the proposed reductions, Councilman McDonald asked if the City receives their “bang for the buck” with the Maple Leaf publication. Councilman Litsey agreed that the same information can be found in the Connection. Mayor Furlong suggested consideration of dropping the Maple Leaf publication. FINANCE DEPARTMENT. Greg Sticha presented the Finance Department’s proposed 2009 budget showing a 30% decrease from 2008 by increasing the amount work that is done in-house. Mayor Furlong adjourned the work session meeting at 10:35 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 133 CHANHASSEN CITY COUNCIL REGULAR MEETING NOVEMBER 10, 2008 Mayor Furlong called the meeting to order at 7:00 p.m. The meeting was opened with the Pledge to the Flag. COUNCIL MEMBERS PRESENT: Mayor Furlong, Councilman Litsey, Councilwoman Ernst, Councilwoman Tjornhom, and Councilman McDonald STAFF PRESENT: Todd Gerhardt, Roger Knutson, Kate Aanenson, Paul Oehme, Greg Sticha, Terry Jeffery and Bob Generous Public Present: Matthew Mortensen 434 Mission Hills Way PUBLIC ANNOUNCEMENTS: Mayor Furlong: Thank you and welcome to everybody here in the council chambers and those joining us at home. We’re glad that you joined us this evening. I will start off by saying those residents and others that are watching at home, we are having some camera difficulties this evening so while the audio track will be broadcasted normally, the cameras that you usually see, most of them are not working. We will if there’s a power point presentation that is brought up in the council chambers, that will be broadcast at home so that people can see that as well as I think we have one camera working on the document table as well so I apologize for any inconvenience and we hope to have that fixed by our next meeting. With that I would ask members of the council if there are any modifications or changes to the agenda. If not, without objection we’ll proceed with the agenda as published. CONSENT AGENDA: Councilwoman Ernst moved, Councilman Litsey seconded to approve the following consent agenda items pursuant to the City Manager’s recommendations: a. Approval of Minutes: -City Council Work Session Minutes dated October 27, 2008 -City Council Verbatim and Summary Minutes dated October 27, 2008 Receive Commission Minutes: -Planning Commission Verbatim and Summary Minutes dated October 21, 2008 b. Resolution #2008-63: Resolution Approving Waiver of Municipal Consent for TH 101 Mill and Overlay Project Between TH 212 and Bandimere Park. c. Table the Cell Tower Lease, T-Mobile, West 76th Street Water Tower. 134 City Council Meeting - November 10, 2008 2 d. Approval of Temporary On-Sale Liquor License, St. Hubert Catholic Community, 8201 Main Street. All voted in favor and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS: None. PETERS VARIANCE, 7301 LAREDO DRIVE, APPLICANTS: RICHARD & EUNICE PETERS: REQUEST FOR A VARIANCE FROM THE SHORELAND SETBACK TO EXPAND AN EXISTING NON-CONFORMING DECK INTO A PORCH AND ADDING ANOTHER DECK. Kate Aanenson: Thank you Mayor, members of the City Council. As you recall we discussed this item at your October 27th meeting. It did appear before the Planning Commission on October 7th and the Planning Commission did recommend 3 to 2 to deny it. And in following up on this item staff listened to the concerns of the City Council in reading through the minutes. Tried to redirect the applicant in what we understood the direction that you wanted to go. Again this property is located on 7301 Laredo Drive. The issue was the 15 foot shoreland setback. That was for an existing deck, which they now wanted to convert to a year round facility. And in addition to that there was a, so this would be the deck in orange, and the additional, into the year round facility porch or living structure and then an additional deck with stairs going down. That one the Planning Commission again denied. The closest point to the shoreland was 60 feet. So and the compromise on that, and I want to pass something around, was that you have in your staff report was for denial. The applicant was pursuing this application which still included the 60 foot setback from the lake and a smaller deck. As you recall from the discussion their goal was to be able to, to be able to have a place where they could barbeque. Put that on that same level as the structure because it’s sitting up on the second story as opposed to the walkout level. And in looking at that and from the direction that the staff understood from, in the report, and this is on page 2 of the cover memo but I also have a slide. Was that we felt by adding onto the non-conformity, even though there was a variance, that there should be some compromise. The deck would have to come down. Additional footings be put in place. So in that kind of that mitigation, what we would do to improve this situation would actually try to move that existing structure back. So with this would still be a 15 by 20 deck and then a smaller 6 by 8 structure for the barbeque so what the staff’s proposal, and that was the handout I made so there’s a new motion if that was the direction you wanted to go. And that would change it to a 10 by 20. Again in looking at that structure you’d have to put different footings in place. And the existing patio area would be 3.5 by 7. That’s a blue line adjacent to the structure would be staying within that would meet the shoreland setback. The 75 feet so the 64 feet, that would be that mitigation in order to enclose the structure. So that’s the direction the staff moved, based on what we heard the council’s direction was to provide, try to find some way to reduce the non-conformity, even though the deck was already approved with the encroachment. We’re expanding that deck so to make it to the porch. So that’s what the staff is recommending. This isn’t what we’re recommending. That’s the Planning Commission’s recommendation. What we are recommending, and I believe the applicant still his preference would be still the 15 by 20 but we’re recommending, and I’ve prepared, so you’ve got both motions in front of you, would be the 10 by 20 with the smaller 3.7, 3.5 by 7 foot deck and the Findings of Fact that would match that are also attached. So I’d be happy to answer any questions that you may have. 135 City Council Meeting - November 10, 2008 3 Mayor Furlong: Okay. Thank you. Questions for staff. Councilman Litsey: I had a, going back to that drawing in the green area there. That would be the additional for the, I guess to have an outdoor grill or whatever to accommodate that concern. Kate Aanenson: That’s correct. Councilman Litsey: And then the stairs would come down and hook up with the existing walkway then? Kate Aanenson: That’s correct. Councilman Litsey: And then keeping back 75 feet from the shoreland except for the existing variance. Kate Aanenson: Right. So originally they, so it took off that 5 feet to make it less of a variance. Councilman Litsey: Okay, thank you. Mayor Furlong: Other questions for staff? Councilwoman Tjornhom: Yeah Kate. Mayor Furlong: Councilwoman Tjornhom. Councilwoman Tjornhom: So the proposed new deck, that still needs a variance. I mean the addition? Kate Aanenson: Yes. Because they’re adding to that. Increasing the non-conformity, right. Councilwoman Tjornhom: So they do need a variance with that still? Kate Aanenson: Yes. Yes. Councilwoman Tjornhom: Okay. Were there any other scenarios or options talked about? Kate Aanenson: This is their first choice to stay on this side without removing any of the trees or the vegetation on the other side. That was their first proposal that came through. Let’s see if I have some of other pictures that were on here. If you go back to looking at the structure. The vegetation that was around there. How the structure’s sitting up. So this one shows the original request. Councilwoman Tjornhom: And so then the request you’re, or the proposal you’re submitting is that they take that existing deck and go back 5 feet? 136 City Council Meeting - November 10, 2008 4 Kate Aanenson: 4 feet. Councilwoman Tjornhom: 4 feet? Kate Aanenson: Yeah. I said 5. It’s 4. Councilwoman Tjornhom: Okay. Kate Aanenson: Yeah. Councilwoman Tjornhom: And has the applicant talked to you about that at all? Kate Aanenson: Yes. That would not be their first choice. Councilwoman Tjornhom: And so their first choice is still what was first proposed? Kate Aanenson: The 15 by, the 15 by 20, that’s correct. Councilwoman Tjornhom: With the shorter deck though. Kate Aanenson: Correct. Councilwoman Tjornhom: Okay, yeah. I’m just making sure that I understand what everyone’s proposing. Mayor Furlong: And let’s, in a few minutes I’m going to have Mr. Peters and Mrs. Peters come up if they want to so we can ask that. Just to clarify. Any other questions for staff at this point? Councilman McDonald: If I could ask just. Mayor Furlong: Councilman McDonald. Councilman McDonald: The handout that you gave us then would be a proposed motion incorporating what you would recommend for the reduced deck at this point. Is that right? Kate Aanenson: That’s correct. Councilman McDonald: And this motion doesn’t require a variance then, is that correct? Kate Aanenson: Well it does because they’re adding to that structure. It’s not increasing the hard cover but they’re still increasing the non-conformity. Councilman McDonald: Okay, but they’re increasing it based upon the current footprint. Kate Aanenson: The setback from the shoreland, yep. 137 City Council Meeting - November 10, 2008 5 Councilman McDonald: Okay. Mayor Furlong: Well to clarify, under staff’s alternative or staff’s recommendation the footprint would be smaller. Kate Aanenson: Correct. Mayor Furlong: But the structure itself would be and going from a deck to a. Councilman McDonald: An enclosed room. Mayor Furlong: And enclosed, year round room. Kate Aanenson: Yeah, they’re increasing the non-conformity by intensifying that deck, making a four season porch. Councilman McDonald: Okay. Kate Aanenson: That’s our interpretation. Mayor Furlong: The footprint is smaller than what they currently have or what they requested. Councilwoman Tjornhom: And just to clarify, both proposals, the hard cover surface is not being increased, is it? Kate Aanenson: Well there is hard cover underneath the patio right now. Or the deck. So if you would move it back, that could be reduced too by not making it hard cover. Councilwoman Tjornhom: But it’s not being increased to what they have right now. Existing. Kate Aanenson: That’s correct. And just to be clear, I guess where we were going with that, what we understood was that, because they’re intensifying it, that we try to find some ways to mitigate that, and that would be to increase the setback from the shoreland. Todd Gerhardt: And to provide more pervious. Or impervious. Councilwoman Ernst: Pervious. Mayor Furlong: Any other questions for staff at this time? We may have some others. Anything at this point? Councilwoman Tjornhom: One more. Underneath the deck, what’s underneath the deck right now? Kate Aanenson: That’s what we believe is impervious. So that’s why I’m saying. 138 City Council Meeting - November 10, 2008 6 Councilwoman Tjornhom: Is it a slab or something or? Kate Aanenson: It appears to be rock and hard cover so that’s why we’re saying if we can move it back we can make that be green. Councilwoman Tjornhom: Okay. Kate Aanenson: I think we noted in that first presentation there was a lot of patio put on there that we have no, prior to, the house goes back a number of years so there is a lot of hard cover in the back of the house. Mayor Furlong: Alright. Mr. and Mrs. Peters, if you’d like to come forward at this time. Rich Peters: Again I’m Rich Peters, 7301 Laredo Drive. Eunice Peters: And I’m Eunice Peters. Mayor Furlong: Hello again. Thank you for coming back. Rich Peters: I’m confused a little bit here because we’re bouncing around back and forth. We started out by the 15 by 20 foot deck, to make it a, enclose it in some respect. And we had an 8 by 31 foot deck added on. Farther away from the lake than the original deck. Okay. Okay, then when the Planning Commission said can you just live without the deck, and I said no. Okay. Now after the meeting 2 weeks ago you wanted a compromise so we cut off 80% of the deck. We’re down to 6 by 8 instead of 8 by 31. Just enough room for people to stand and, around a grill and drink a diet Coke you know. That’s all we’re asking for there. And to enclose the deck that we have now. The proposal that the City’s coming up with, which is taking 5, chopping 5 feet off the deck would leave you with a 10 foot room. And when you start putting furniture in a 10 foot room, you don’t have much space left at all at that point. We don’t even think that’s something we would consider. It would end up being a 10 by 20 foot hallway is all it’s going to be. And in a 3 ½ foot wide deck wouldn’t even fit my grill on it. My grill which is nothing fancy. It’s a 15 year old Weber. It’s 4 feet wide and you couldn’t fit that, you know a grill on it so that’s, you know we think a 6 by 8 foot deck is adequate, at least for people to stand on. You wouldn’t put a table or anything on it but just people stand around and have a barbeque grill there and then finish off the 3 season porch. You asked for a compromise and that’s what we understood was you were looking for. For something you know. And so that’s where we stand today. Below that deck, where the deck was, as I mentioned before was a cement block patio. I don’t think the cement blocks are there. Just dirt. Call it dirt basically what it was. That was there with the original building was there in 1960. The patio below was there in 1962. We just put new blocks in it, that’s all. Mayor Furlong: So is the cement block patio taken out when the deck was put in? Rich Peters: No. Well. The cement blocks might have been. But it’s dirt. Eunice Peters: They’re holding down the, so the weeds don’t grow. 139 City Council Meeting - November 10, 2008 7 Rich Peters: Put your house picture up there. Yeah. Yeah, below that is, you know it’s built up to about. Mayor Furlong: Below the lattice. Rich Peters: Yeah, the lattice, I would say a foot. There’s probably a foot between the deck and the dirt. Eunice Peters: And there’s fabric and then. Kate Aanenson: Somewhere in here, yeah. Eunice Peters: The rocks are on top of the fabric to hold it down. Mayor Furlong: Landscaping rocks? Eunice Peters: Well the squares that were the patio before. Rich Peters: Those thin square, ancient you know. Mayor Furlong: Okay. Eunice Peters: And all the hard surface that is there was there when we moved in. Mayor Furlong: Okay. Councilwoman Tjornhom: I’m sorry, are we at questions? Mayor Furlong: No. Councilwoman Tjornhom: I got ahead of myself. I’m sorry. Mayor Furlong: Please. No, that’s fine, if that’s okay. Councilwoman Tjornhom: Sorry. Mayor Furlong: Councilwoman Tjornhom. Councilwoman Tjornhom: When you, whatever happens tonight and if you do do your addition or your porch, staff talked that you’ll have to pour footings. Is that correct? So what will you do with the concrete blocks and everything that are there now? Eunice Peters: They would be hauled away. Councilwoman Tjornhom: And just replaced with fabric or dirt? 140 City Council Meeting - November 10, 2008 8 Rich Peters: Just fabric probably. I don’t know what they put underneath a crawl space you know because it would be blocked in for fertilizer. What am I thinking of? Eunice Peters: I don’t know. Councilwoman Tjornhom: Insulation? Rich Peters: Insulation, yes. You have to fill around the edge for insulation so it will be a crawl space. The crawl space we have in another place in the house is just dirt. You know below the kitchen in fact is dirt. So I would expect that but I’m not a contractor. Mayor Furlong: So to clarify, rather than just footings with posts you’re looking at putting in a 4 foot foundation block wall or something all the way around. Rich Peters: Could be, yeah. Mayor Furlong: Okay. With a crawl space underneath. Okay. Councilman McDonald: I have a question. On the proposed compromise that the staff recommended, I understand that that’s probably not enough room for a grill but why couldn’t the grill go down on the patio? Rich Peters: Because the kitchen sits up off the deck. There’s sliding glass doors and there will be some kind of doors there out to that too. But so then you’d have to walk all the way down. Down through the, you know through the porch. Through the deck or steps to get down and then back up again. So you’d be running back up. Or, I suppose you could go out to the garage, or the basement. Walk down through the living room, which you know you can’t see here, and come out the very bottom there by the table and chairs on the bottom. It just wouldn’t be very handy. Because the dining room and living room and everything’s upstairs. Councilman McDonald: But whenever you go to eat, wouldn’t you go down to the patio anyway in the summer because this is when you’re going to be using it is mainly in the warmer weather, is that correct? Rich Peters: Yeah, I tell you we normally eat in the kitchen. You know if we have company or something, there’s more room in the kitchen. And grill outside you know. Councilman McDonald: Okay. I have no further questions. Mayor Furlong: Other questions Councilman Litsey or Councilwoman Ernst? Councilwoman Tjornhom: I have one more. If you don’t have one first. Councilwoman Ernst: No, go ahead. 141 City Council Meeting - November 10, 2008 9 Councilwoman Tjornhom: Staff has made their proposal and you have your’s. Is there any way you guys could meet in the middle? Where you know they’re proposing 14 and you want 20. Rich Peters: I thought we gave up 80% of the deck was a huge compromise already you know. And the fact of losing 5 feet off our deck that we have now, we would just as soon leave it as a deck. Councilwoman Tjornhom: That’s what I’m saying. Is there any compromise in that number, you know between you and staff? Eunice Peters: Instead of a 10 foot wide deck you mean, or room, have a 12 foot? Councilwoman Tjornhom: Right. Rich Peters: You know it’s a 12 by 20 and still, and then have a 6 by 8 foot deck. Eunice Peters: I tell you what I would do, I’d give up the deck totally. Just forget the deck and let us have a sun porch. Rich Peters: Yeah. That was one of the Planning Commission’s recommendations, or I shouldn’t say recommendation. One of the things they threw at us was can you just give up the deck and have the porch. At this point, it’s November 10th. If we’re going to do something we’ve got to do it now. You know because they’re going to want to, working on a porch and get it filled in so they can work inside and stuff like that. So you know if you want to leave a deck off, we’ll go with having a screened in, you know build a porch or a sunroom on top of the deck. And no deck. But we can’t, you know to get anything done this year we’ve got to do it now with winter approaching. Councilwoman Ernst: So just to be clear then when you’re talking about the screened in porch. Are we looking at that to be the 8 by 31? Kate Aanenson: No. Rich Peters: No, that would be. Councilwoman Ernst: The additional? Rich Peters: No, the screened in porch would be, is now 15 by 20. Councilwoman Ernst: Right. Oh, okay. I see. Rich Peters: And that’s all. In other words, the least we would take is, other than not getting anything at all is, is just give us the porch we have now. Or deck we have now and we’ll make a porch out of it. No further deck. 142 City Council Meeting - November 10, 2008 10 Kate Aanenson: Mayor if I may. I don’t want to confuse the matter but just to be clear. The way that the staff had recommended the smaller deck, I’m not sure, but that would not require a variance because they’re behind the 75 foot shoreland setback. That little part of the deck so. Just so if we’re negotiating. If it stayed smaller, as long as it stayed within that 75 foot setback, they would be permitted. Mayor Furlong: Without a variance. Kate Aanenson: That’s correct. Eunice Peters: But a 3.5, excuse me. You could not put a sliding glass door in there. It would have to be a door that opened out. Rich Peters: Coming from the porch, for the 3 season porch. Eunice Peters: A 3.5 wide deck is, I mean you might just as well pitch over the side. That’s a pretty you know whatever deck. I’d just soon have none at all. Mayor Furlong: Councilman Litsey, you had a question regarding, or comment. Or question. Councilman Litsey: That’s alright. No, I think it’s kind of been answered so that’s okay. Mayor Furlong: Okay. Alright. Any other questions at this point? No? Okay, thank you. Okay, any follow-up questions of staff? If not, thoughts and comments. Councilwoman Ernst: Well I think that, I mean if they’re okay with that, with negotiating having the porch versus the deck, that sounds like a compromise and where you originally started, because I actually was in favor of them having the original proposal that they came up with. So I would definitely be in favor of the 15 by 20 porch. Mayor Furlong: Okay. Councilman Litsey: I do have a question of staff. So what you’re saying is it wouldn’t require a variance for the deck that is being proposed. They could go ahead and do that anyway. Kate Aanenson: Right, it would be smaller but it sounds like it doesn’t meet their needs. As long as it stayed within that 75 foot shoreland setback, that’s correct. Councilman Litsey: So we really can’t make that a condition of, that they not, I mean I appreciate the spirit of compromise but by saying you’ll do with, you could really go ahead and do it anyway. Kate Aanenson: I guess that was my point. Just to say if they wanted to come back later and put a narrow, it may not meet their needs but they could do something narrow. Yeah. Councilman Litsey: Thank you. 143 City Council Meeting - November 10, 2008 11 Mayor Furlong: Any other thoughts or comments? Unless somebody else wants to go. Councilman Litsey: No, I’m fine with it. The struggle with these, as we’ve all said, and last time too with allowing you know the use of your property. Reasonable use and I understand that if you start narrowing that up too much it does become more or a hallway than a living area so I guess I’d be interested to hear what other people say and then come back. Mayor Furlong: Thank you. Councilman McDonald: I’ll go ahead and jump in. Yeah as far as the 15 by 20 foot deck, converting that sunroom, I guess because it already exists I was in favor of doing that. It’s always been this other patio that I’ve had a problem with. So I mean if it comes down to enclosing the current deck into a sunroom, I’m fine with doing that because we’re really to me it’s kind of net zero effect. It still stays within the parameters of where it’s at, whether it’s a deck or an enclosed structure so I’m fine with that. What I’ve always struggled with has been the auxiliary deck that comes off of there. I understand 3 ½ feet may be unreasonable but by the same token I really don’t want to intensify the encroachment that’s currently there so that’s kind of where I’m thinking at this point. Mayor Furlong: Thank you. Councilwoman Tjornhom, thoughts. Councilwoman Tjornhom: Yeah, you know I too kind of scratched my head when I try to envision a 10 by 20 porch. It just didn’t seem to be something that would be a very comfortable room or you know you want to use it obviously and if the space is as such where you can’t use it, why have it? So it didn’t make a lot of, I mean for me as a porch goes, it didn’t make a lot of sense to do that so still am in favor of the 15 by 20 enclosure. And I try to always be really consistent when it comes to shoreland setbacks and hard surface coverage, that if they’re being affected and increased you know I’m never in favor of that and I, that’s why with this I don’t see it being increased. I understand that you got a variance to increase it in 1996, or whenever it was but so did everybody else it sounds like and so it just comes down to me to logic and what is reasonable use of your property and I feel the enclosure is a reasonable request and you know I wish that the deck could be bigger so you could have a grill. That seems reasonable too but if not having that deck, or the extra deck is going to get your porch done, then I’m in favor of that. Mayor Furlong: Okay, thank you. I guess my thoughts on this, as I had mentioned last time was, and I think as Councilman Litsey and I know others have said before and feel that these are tough requests because but for the location to the lake, putting on a porch, an addition to the house certainly is something that seems reasonable. I think the challenge here is how do we do that given the parameters for it’s setback to the lake. It was my hope and expectation that, as we have done in the past, sought compromise when there’s an increase to the non-conformity, which going from a deck to an enclosed addition, porch, sunroom, whatever we want to call it, it’s going to be a year round use. Interior use for the house. That’s an intensification and the challenge is, where is the hardship? Where is the justification for that? I’m having trouble with that. I do appreciate the applicants and staffs working together to try and compromise this. This is still a difficult, difficult call simply because, well the compromise is being proposed is, we 144 City Council Meeting - November 10, 2008 12 want to make these improvements. We won’t make quite as many improvements as a compromise. It was my hope, and I, with staff’s recommendation of a 10 foot, which would give a 4 or 5 point reduction of the encroachment in the setback and actually improving the impervious surface, I like the concept. I like the motivation. I too am, and Councilwoman Tjornhom said the 10 by 20 seems a difficult room to use and manage. I was, and in coming here I was kind of hoping you know if we could go with a 12 by 20 or not come back quite so far, and then maybe go ahead with the deck that they were looking for originally because assuming that’s a slotted deck. It’s not increasing impervious and so it doesn’t affect the impervious. We’d actually be improving the impervious. The porch itself will be bigger than staff’s alternative but not quite as big as what the applicant was saying, and yet they’d have that outside deck to use as well. It was more usable. And by here I’m talking about their alternative, the 6 by 8 structure as it was which would still be further back from the lake than the edge of even a 12 foot porch so. I see you’re nodding up and down because you’re probably understanding my, I don’t know if it’s an agreement but maybe I’ll ask that. If there can be some compromise there to try to reduce the impervious surface coverage. That’s why I think, you know there’s an email in our packet from the DNR saying that they don’t support it. I think reducing, bringing it back a little bit from the lake, and then taking those cement blocks out and replacing it with even landscaping or anything, is a reduction of the, a little bit of the reduction in the impervious surface but still provides, there’s still intensification. There’s no question you’re in the setback area but I’m, and I’m thinking about this as I’m hearing other people talk. You know is there a compromise there that might be available so maybe I’ll throw that out and see if that’s something that, and if you understand my thought rather than. Rich Peters: I’m not sure. That’s why I’m coming up here. Mayor Furlong: I guess my proposal would be, and I think you know I’m picking up a little bit on the question that Councilwoman Tjornhom said. Is there some distance on the porch between the 15 and the 10? I’m saying maybe a 12 by 20 porch but then going forward with the 6 by 8 deck that you’ve been, your reduced deck. If something like that would work for you. Rich Peters: I think, I know what you’re saying and I think at this point, if that’s what it’s going to be, let’s just drop the whole thing. Because we like what we’ve got as far as a deck now. We don’t want to give up part of that space. We’ll give up the new deck, but we’d like to keep what we got now and just make it more useful and efficient. If we’re going to cut down the size of the deck, the old deck, we’ll just drop the whole request for a variance and go back to, we’re going to do some remodeling anyway. Inside you know. And we’ll work on that instead of the, but. Still I don’t think, this impervious word comes around here all the time and I’m sorry I’m not familiar with variance process so much so I’m sure but we’re not really putting any more space, covering up any more space than we have now. That’s what I’m saying. Mayor Furlong: Absolutely, and I guess what I was looking for was to see if there was some arrangement where we could actually reduce the amount of space you’re covering up and still provide you with a porch and deck option. Rich Peters: I would just as soon you know leave the 15 by 20 and forget the deck and that way we’re 50 square feet less than we are right now. But obviously I’d prefer to have somewhere to 145 City Council Meeting - November 10, 2008 13 put the grill. You know on a 6 foot. 3 ½ won’t work. 6 by 8 would be our preference. But if that’s going to be that difficult, let’s skip that and just do the sunroom, addition, porch, whatever you want to call it. Mayor Furlong: Okay. Councilman Litsey: I did have one follow up question, if I could ask it. When you talk about doing some remodeling and stuff to the house too. Is where the new structure you’re proposing abuts with the house, the existing house. Are any walls coming down there or is this all. Rich Peters: Outside? Councilman Litsey: Yeah. Rich Peters: No. Councilman Litsey: No, where the porch attaches to the house on here. If you do the porch is what I’m saying. Rich Peters: If we do the porch, yeah. Councilman Litsey: And it abuts to the house. Rich Peters: Yeah. Councilman Litsey: There’s a common wall there. Rich Peters: Well there’s a sliding glass door. Councilman Litsey: Okay. Are you proposing to take any of that… Rich Peters: The sliding glass door may be gone. You know what we’ve got is a heating problem out there too you know because you’re sticking it out there, you know what I mean? Councilman Litsey: Yeah. What I’m getting to is you’re saying it restricts. If we’re looking at bringing it down to a 12 by 20 foot porch, if you’re going to be taking out some wall, would that help that, mitigate that problem for you because you actually then would be using part of the existing house to kind of give you some more room? Rich Peters: It depends on which end of the 20 feet you would be finishing off. If you finished off the, it would make more sense if you were going to do that, which I don’t want to do. You’d do the north end, you know. Councilman Litsey: Okay. Rich Peters: But that wouldn’t work very good. 146 City Council Meeting - November 10, 2008 14 Councilman Litsey: Yeah and I don’t know the inside layout of your house but it would just, there’s a difference between having a stand alone kind of room where you’re enclosed with 4 walls versus if you have some latitude to kind of bring that porch through some openness into the house itself, but I don’t know if your house… Rich Peters: This would open up into the house. Councilman Litsey: Okay. Eunice Peters: Yes, the kitchen will be, we’ll be taking out the sliding glass door so we can move from the kitchen into the porch. Councilman Litsey: So to me that means, the, you know you talk about being pretty confined if you have 4 walls around you but that would allow some openness there, even if we reduced it down a little bit, would it not? I mean. Rich Peters: We’re getting down to nit picking so much as far as square feet that you know, to me it’s not worth it anymore. You know we’ve got a nice deck and we’ll, maybe we’ll just have to stick with that. Eunice Peters: And we also want something that looks nice, and we’ve got it drawn up. We know what we want and like with that little teeny deck. That would not look nice. We would like something that looks nice and not just to have this porch. We want a porch that we can use the way we want to use it. And if we can’t, we’d just as soon not have one. Okay? Mayor Furlong: Alright. Councilwoman Ernst: So I just have one other question. So just to be clear, you would be fine with the 15 by 20 porch, because I keep hearing deck a lot and so I just want to be clear. Rich Peters: I refer to deck because that’s what it is now. Councilwoman Ernst: Yeah, right. Rich Peters: Yeah, just leaving that and making it a 3 season or a sunroom. Eunice Peters: Just enclosing what we have now. Councilwoman Ernst: And you’d be fine with that? Rich Peters: That would be the minimum we would. Eunice Peters: Enclosing what we have now. Rich Peters: Yep. Yes. 147 City Council Meeting - November 10, 2008 15 Eunice Peters: We will settle for that. Councilwoman Ernst: Thank you. Eunice Peters: You’re welcome. Mayor Furlong: Okay. Well maybe I’ll finish my comments, and I fully appreciate the clarification because I’m, I guess I’d like to continue hearing from members of the council. I’m just, I’m concerned about, about what the intensification of literally adding what appears to be an addition to the house, a 15 by 20 addition to the house. Even though there’s a deck there and it’s impervious, it’s still an intensification I think. Clearly I saw, I’m still concerned about being able to support it but I’m, I’d like to listen or, Councilman Litsey I don’t know if you have any thoughts having listened to others. Councilman Litsey: Well I guess what I was getting at with the applicant is if you can eliminate that wall, something to give you some more room, I think that would be helpful. That’s not just a, 4 walls around you then. So I’d like to see some movement on that if possible so we could get, I like the idea of you know cutting it down a little bit just to get some more surface there but… Councilman McDonald: I guess if I could, you know as I’ve stated, I’m okay with the 15 by 20 foot deck, but not the auxiliary deck that they want to build out because I think that’s the intensification and that’s where I would ask about, is because the 15 by 20 space already exists, the net effect is actually zero. We’re not increasing anything as far as the encroachment upon the lake. All those numbers remain the same. So that’s why, at least I’d be in favor of the 15 by 20. Now if that drives towards Councilman Litsey’s point of when you begin to look at this and if you want to give up some of that space to then add the deck that would fit in without the variance, that’s a choice that the homeowners can make once they’ve had a chance to reassess this but I guess that’s what I would ask is, how do you see the 15 by 20 as maybe, I understand that it is an intensification because we’re building a structure. Mayor Furlong: Right. That’s. Councilman McDonald: But if I look at just the raw numbers of again the setbacks and the impact, I see zero impact with just that structure because it’s already an impervious surface so we’re not increasing that. That remains constant. We’re not increasing the setbacks. We’re not increasing any encroachment into the buffer zone. So if we just stay with that, I guess I’m willing to look at that as my compromise toward all this. Mayor Furlong: Yeah, and I guess my thought to that is, that’s where the struggle is. From an aerial view, from just squares on a piece of paper, there isn’t a difference. Clearly from a structural standpoint, when you start looking at putting in a 4 foot high foundation wall with a crawl space underneath and the room addition effectively, porch, sunroom, whatever, that’s where the intensification. And that’s the struggle so, but that’s fine. So just, I don’t know if that helps clarify my thoughts or not because I do understand the comments that you’ve made is that, 148 City Council Meeting - November 10, 2008 16 is that strictly from a coverage standpoint, there’s no change under this. Under just going forward with the 15 by 20 porch. So I do understand that. Councilman McDonald: And then I guess what I look at there is, is again once you’ve got a defined space to work with, now there are other compromises, especially if you’re going to be doing work inside the house anyway, there may be another way around that to work at least with that space. Mayor Furlong: And I think that’s where Councilman Litsey was probing. Councilman McDonald: Right. Mayor Furlong: Is if there’s some adjustments? Is there some other options? What I heard is that, as far as what they want to do, they want 15 by 20 at a minimum. So, I don’t know if there are any other thoughts or comments. If not, is there a motion? Councilman McDonald: Doesn’t it get to be a little bit of a problem for a motion because if I’m, what I’m in favor of is the 15 by 20 and I don’t think we have anything before us that covers that because the one that staff passed out is for a 10 by 20. Councilwoman Ernst: Can’t we just change it? Councilwoman Tjornhom: You just change the name to we approve and then just leave off the deck construction. Roger Knutson: Mayor? Mayor Furlong: Yes. Roger Knutson: Members of the council. If you want to do that I would just suggest you make that motion with direction to staff to bring back findings at your next meeting consistent with your discussion here tonight. You I think are going to pass the motion ahead of the findings under these circumstances. We don’t want to, if you want to do this, I’m sure you don’t want to hold anyone up unnecessarily. But the finding is to come back with approval at your next meeting. Councilwoman Ernst: So just make the motion to approve a 15 by 20. Councilwoman Tjornhom: Just read this. Councilwoman Ernst: That we approve. It’s not a variance, right? Anymore. Kate Aanenson: Yes it is. Councilwoman Ernst: Okay, variance to convert an existing deck into a porch. 149 City Council Meeting - November 10, 2008 17 Councilwoman Tjornhom: No… Councilwoman Ernst: I’m sorry, the existing porch and construction. Councilwoman Tjornhom: On Lot 12, Block 1. Councilwoman Ernst: On Lot 12, Block 1, Sunrise Hills Addition and adoption of the attached Findings of Fact and Action, but to be a 15 by 20. Kate Aanenson: Clarification. So I believe what you want to say is, that City Council approve the Case 8-19 for a 15 foot variance allowing for a 15 by 20 deck, and then strike the next sentence. Removal of the balance of the deck because to be clear, if they stay within the setback they can do that, and then with the Findings of Fact to be attached, presented at your next regular meeting. Councilman McDonald: Okay, if you wrote that down I’d be glad to read it. Todd Gerhardt: You can reference. Councilman McDonald: What I would do is make a motion based upon what Ms. Aanenson read to us. That the City Council would be approve Planning Case 08-19 for a 15 foot shoreland setback variance to construct a 15 by 20 foot enclosed structure on Lot 12, Block 1, Sunrise Hills Addition and adopt Findings of Fact to be supplied by staff. Roger Knutson: At your next meeting. Councilman McDonald: At our next meeting. Councilwoman Ernst: Second. Mayor Furlong: Thank you. Motion’s been made and seconded. Is there any further discussion? I guess what I’m hearing is the justification is that there’s effectively no increase in the impervious surface coverage within the setback is a primary justification. Councilman McDonald: That’s the primary justification. Terry Jeffery: Mayor Furlong, if I may. Mayor Furlong: Sure. Terry Jeffery: Councilman McDonald, the question’s arisen, is there additional impact by taking a deck and converting it to a enclosed structure, and there is in terms of if you look at the setback from the lake and the bluff that exists, in that what you’ve done is you’ve effectively taken sheet flow that would run through the deck and drop down below and then goes laterally, or flow out into the yard and created a situation where you actually have concentrated flow off of the roof through some type of down spout, to the bluff that actually exists at the top of it. Not to say that 150 City Council Meeting - November 10, 2008 18 that could not be mitigated for in the way that they lay out the roof and how they do the drainage pattern but I do think it’s important to make that clarification. There is, in addition to the additional structure, there is a drainage issue. Or potential for drainage issues that do not exist in flat deck situation. Councilman Litsey: How would you mitigate something like that then? Terry Jeffery: For instance you might look at, if you were going to have a hip facing towards Lotus Lake. Get rid of that hip. Have that be a gable end. Where are you going to have the down spouts run to? If there’s some way to do some energy dissipation before it goes to the bluff. So there are a number of different ways in which it could be done. I just think it needs to be addressed in the plan that is finalized. Councilman McDonald: And is that part of the reason why the DNR is probably not for this? Terry Jeffery: Mayor Furlong, Councilman McDonald, yes. That’s precisely the reason. Or at least a large portion of the reason. Councilwoman Ernst: And as I understood it they planted additional, did you not? Like additional bushes and things like that also for landscaping. I mean something like that certainly helps with it being more previous, is that correct? Terry Jeffery: It will help. It isn’t the imperviousness of the feature that I’m referring to though. It is the drainage patterns that will result as, after the roof is in place and how that roof drains through the yard and to the bluff and to the lake. Councilman Litsey: So could that somehow be worked into. Kate Aanenson: Yeah. I think it’d be appropriate to add a condition that we mitigate the concentrated roof runoff by looking at alternatives such as where the drainage is going gutters and the design of the roof. Councilman McDonald: I would gladly accept that onto my motion. Mayor Furlong: Who seconded it? Councilwoman Ernst: I did. Mayor Furlong: Is that okay with you? Councilwoman Ernst: Yes. I accept that. Mayor Furlong: From adding that condition. Councilman Litsey: Could I just ask one question to that? 151 City Council Meeting - November 10, 2008 19 Mayor Furlong: Absolutely. Councilman Litsey: Thank you. What enforcement capabilities do you have with that though? I mean… Kate Aanenson: Well when they issue the building permit we would check it at the time. When there’s a variance on any piece of property, then we go back to the original conditions so that, when it goes through for routing, then we would check to make sure that it’s compliant with that. The roof design and then if they have gutters and how they’re managing the drainage. Councilman Litsey: So we have some. Kate Aanenson: Right, the permit would not be issued unless it was in compliance. Councilman Litsey: Okay, thank you. Mayor Furlong: So the condition is effectively to mitigate any, what is the condition? Terry Jeffery: It would be to design the roof such that drainage off the roof is not concentrated to create hazards to the bluff below. Mayor Furlong: Whether that’s the roof design or maybe it’s the gutter system or working with storm water runoff from the addition so. Kate Aanenson: Correct. There’s a couple different ways to manage it. Mayor Furlong: Yep. Okay, so it doesn’t have to necessarily be a roof design, because we don’t want to be designing their house but the goal, how the goal is achieved. Terry Jeffery: Absolutely. Mayor Furlong: We have a motion and second. Any other discussion? I guess I will add in terms of, especially with this added addition but also looking at the issue of the impervious surface coverage. The lot to match it’s age of the development. Bottom line all things considered, I think each of these have to be addressed individually. Any request for a variance. This is a difficult one but I think all things considered I can support it as it’s been laid out in front of us this evening and I do appreciate and I want to make sure that this is on the record, that I appreciate the Peters’ willingness to work through sometimes a slow and perhaps painful process but nonetheless a process that I think ultimately, ultimately is designed to make sure that ordinances and laws are applied fairly and equally across the city as well as in this case to deal with issues relating to lake water quality and lake protection, and I know as homeowners on the lake you have no desire, or I’m assuming you have no desire to reduce the quality of the lake, and I know that’s not the case so I thank you for your patience through the process and for staff and for everybody to work together to try to find a way to make it good for all of us so, those are my final thoughts. If there’s any. 152 City Council Meeting - November 10, 2008 20 Councilman Litsey: I was just going to, I agree with those comments and although again it may seem like a lengthy process, I think through this it gives everybody a comfort level and I appreciate the council’s insight on this too. It was helpful to me because I haven’t had as many of these before me as some other people on the council so this certainly did help and I think with conditions set forth, so I too support this so. Mayor Furlong: Is there any other discussion? If not we have a motion before us that’s been modified with a condition and subject to the Findings of Fact being presented in the next meeting, is that correct? Kate Aanenson: That’s correct. Mayor Furlong: Okay, thank you. Is there any other discussion? Councilman McDonald moved, Councilwoman Ernst seconded that the City Council approve Planning Case 08-19 for a 15 foot shoreland setback variance to construct a 15 by 20 foot enclosed structure on Lot 12, Block 1, Sunrise Hills Addition and adopt Findings of Fact to be supplied by staff at the next City Council meeting, with the following condition: 1. Design the roof such that drainage off the roof is not concentrated to create hazards to the bluff below. All voted in favor and the motion carried unanimously with a vote of 5 to 0. ARBORETUM SHOPPING CENTER, 7755 CENTURY BOULEVARD, KLMS GROUP, LLC: REQUEST FOR A MINOR PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO ALLOW A DRIVE-THRU AND SITE PLAN REVIEW WITH VARIANCES: LOT 2, BLOCK 1, ARBORETUM SHOPPING CENTER. Public Present: Name Address Bryan Monahan 7500 West 78th Street, Edina Andrew Ronningen 2669 West 78th Street Lynne Etling 7681 Century Boulevard Kate Aanenson: Thank you Mayor, members of the City Council. I’m going to pass around, there’s two letters of support that came with this project. This item appeared before the Planning Commission on October 22nd. The applicant is requesting to amend the PUD to allow for a drive thru window. The subject site is located at a neighborhood commercial zoning district, as I mentioned done as a PUD that’s located down on the northeast corner of Highway 5 and Century Boulevard, bordered by West 78th. This is one of those pocket neighborhoods that we put in place with the upgrade, or when we did the Highway 5 corridor study, to provide some convenience commercial for that neighborhood in this area. So again the applicant did appear before the Planning Commission and before I go through the slides I’ll just summarize what the 153 City Council Meeting - November 10, 2008 21 Planning Commission’s discussion points were. And that was that the layout proposed, the applicant would block people on both sides of the stacking lanes, and it appeared that the parking spaces after you stack cars would not be able to back out. The Planning Commission also requested that the drive aisles…drive thru be counted. The applicant requested that the drive aisles be counted as parking space, and the Planning Commission disagreed with that interpretation. Pedestrians must cut through the travel lane to get to the building, and I’ll show a little bit more on that in a minute. And the Planning Commission also asked the applicant, the intended use to go in there, if they could go in without the drive thru window, and I think that was a concern when we look at neighborhood zoning districts as a whole. We have some other neighborhood zoning districts that we haven’t allowed that so they did spend some time on that. And also the layout that the staff had recommended. The applicant disagreed with that, although I think we could move towards some of that. There’s still some underlying concerns with that. Again in 2003, when this project did come to the Planning Commission we, the staff remained neutral in presenting a drive thru at that time and the Planning Commission had recommended no on that, so I’ll spend a little bit more time on that in a minute. And then they also, the final thing that the Planning Commission talked about when they recommended against was the one way traffic through the gas station during rush hour and Nick and Willy’s may present a problem. So with that I’ll just kind of go through the proposed project itself. This is the original site plan that came through in 2003. The applicant at that time, and I’m not sure if anybody remembers but at that time they were looking at a drive thru coffee shop and it was integrated into the back of the design. At that time, again the staff, because it was a neighborhood zoning district, took a neutral position. We actually had Findings of Fact for and against, and the Planning Commission in looking at that drive thru, even though you could see that there were 6 stacking stalls separated from the access to the gas station and the other uses itself, completely separated, they still were concerned about the precedent at that time. And actually by the time it got to the City Council, this council actually deferred on it for a couple meetings too. Spent a lot of time studying it. Asked staff to go look at some other applications so in that time, at that time it was determined that that probably was not a good use, and the use itself went even a little bit further. If you look at the architectural compatibility, and this is the use itself is that we actually put on the back side of the building, so when you’re looking from Highway 5 you wouldn’t see it. It was actually integrated into the building itself. You can see the enter, so it was architecturally compatible so you wouldn’t see it from the other side either, so it really had the least amount of visual impact. And so even at that, the Planning Commission and the council ultimately decided that they did not want to support. So here we are, a number of years later and the applicant is requesting the drive thru. And you can see on this application the drive thru again is on the north side. Again, it’s further away from the residents but it’s, as far as visual impact, it’s not the preferred choice but based on now the current layout of the business itself, how it’s function, the kitchen, the bathrooms and the like, this is what they thought was the best location for that drive thru. So we did go look at the use that wanted to go in there, how it operates in Eden Prairie. Went through the operation and this is the larger view. I’ll go to a closer view where you actually, you have segmented uses so you actually have more stacking that you’re not crossing through the traffic at the main entrance. And a close up of that would be, there’s a car wash, if you can follow the arrow here to the car wash that goes one way. I believe it goes the other way, and then to go through Milio’s, you’re coming back through the opposite way so there is, they’re not, you don’t have pedestrians crossing to get into the business on this so it’s a little bit different, and they had the segment in stacking space which this one didn’t. So right away again 154 City Council Meeting - November 10, 2008 22 in looking at doing a PUD amendment for a drive thru, we’re not limiting what type of use can go there. Obviously depending upon how much volume somebody else, marketing would look at that sort of thing but we’re not limiting it to any particular user. It just says drive thru window. So in looking at kind of worst case/best case scenario. This was the staff’s best attempt at making this work. Again the preferred alternative would have been on the back side, but trying to make this work. In replacing the additional parking stalls that were eliminated. Trying to reduce the area of conflict which would be, trying to get into the door here on this side. Where the restaurant would be. You’re crossing through the travel lane of the drive thru, and that’s where the Planning Commission struggled the most problematic portion of that. And this was the applicant’s drawing for that. Again the staff’s concern is that we had conflicting, the way this would back in here, you could actually block the traffic coming through the business itself. There wasn’t additional parking provided with this application. Again that area of concern. And then these seemed to be also difficult because you’re coming through the drive thru so you’re losing these and these may be difficult to back out of too when you’ve got accelerating traffic coming out of the drive thru itself. So here’s a little close up again kind of again highlighting exclusive stacking space for vehicles waiting to place your orders is not provided so you’re, the vehicles waiting to stack at the menu or the order place could also be blocking the traffic and then the potential for the vehicle conflict coming the other way, or people coming out because it’s narrow right through there. So again the Planning Commission did recommend denial of the application for reasons that I stated in the staff report and so with that I’d be happy to answer any questions that you do have. The motion that we had for you is placed on the front page of the application. Mayor Furlong: Questions for staff. Councilman McDonald: Did you actually propose to the applicant your design? Kate Aanenson: Yes we did. Councilman McDonald: What kind of feedback did you get? Kate Aanenson: Well I think at the Planning Commission there was a lot of resistance but I think between now and then trying to meet all that before it went to City Council, I think they’re willing to meet some of those designs. The concern that we had is that, I think the biggest issue here is if you’re willing to go forward with the PUD amendment. We didn’t want to expend additional money that if you weren’t going in that direction. I think if you’re leaning that way and then you wanted to make some conditions, I think at this point we didn’t want to spend, have the applicant spending additional dollars on that. Councilman McDonald: And then the other question I have, with the traffic flow the way it is towards the back, isn’t that also the way you would go to get into the car wash? Kate Aanenson: That’s correct. There is a couple ways to get through there but it does get a little congested. I think at the lunch hour time too when Nick and Willy’s is a little bit busier. Councilman McDonald: Okay. That’s all I have. 155 City Council Meeting - November 10, 2008 23 Kate Aanenson: And Jimmy John's too. Councilwoman Tjornhom: Kate, did I read that there are additional parking spots that are going to be created? Kate Aanenson: That’s what we had requested. The applicant at the Planning Commission didn’t want to do that. I think they’re willing to show that for you tonight and so I think that they’ll talk to that but at this point I think we wanted to get just kind of a read before we spend money and go further into that, if they’re willing to meet those, I think we can work through the design issues but I think what we wanted to get for the read is, what you’re receptiveness to the drive thru was. Councilwoman Tjornhom: But the real issue is really is the traffic flow and the stacking. Kate Aanenson: Well, there’s a couple issues. One, it’s not the preferred design because we actually, the stacking is one but you’re also taking pedestrian traffic, pedestrian movement through a travel lane for ordering food. And then it is, while it is a PUD and you could make conditions unique to this, but we’ve told other neighborhood commercial zoning that, it could be a precedent. Mayor Furlong: Other questions for staff at this point? And I guess clarifying at the Planning Commission they made a motion to deny the request. The applicant’s. Kate Aanenson: Correct. Mayor Furlong: Okay. And I see in the staff report what some of the concerns were laid out there and one of them was, this was talked about 5 years ago in 2003 when this came through and are there any other, while it’s a PUD. Kate Aanenson: Right. Mayor Furlong: It’s a neighborhood business level of zoning effectively, correct? Kate Aanenson: Correct. Correct. Mayor Furlong: Okay. And so what else do we have in neighborhood, do we have any other restaurants drive thru in neighborhood business? Is at Galpin and 5 we have CVS and Kwik Trip. Kate Aanenson: There’s no drive thru. The only thing that we’ve offered drive thru would be the banks, drug stores, dry cleaners would be the only ones to date that we’ve allowed the drive thru. So the other two uses up there that are food related are non-drive thru’s either. That are contiguous to this. 156 City Council Meeting - November 10, 2008 24 Mayor Furlong: Well and didn’t we have a request for a drive thru at Chanhassen Crossings at 101 and Lyman just recently? Kate Aanenson: Correct. Mayor Furlong: And we put significant limitations on it. Kate Aanenson: Correct. Mayor Furlong: What did we end up doing there? Wasn’t it, I mean that’s a coffee shop. Kate Aanenson: Right. Mayor Furlong: It’s not necessarily a restaurant so there were expectations of. Kate Aanenson: Yes, right. Yes, correct. Correct. Mayor Furlong: You keep saying correct. Kate Aanenson: It was for a coffee shop and the circulation was different and that I think. Mayor Furlong: But there were, it wasn’t designed to be a food, or a restaurant there. Kate Aanenson: Correct. It was a very small area for what they wanted to look at was a coffee shop. But we’ve had other requests. We had requests for fast food down there and we recommended no on all that. We’ve also, there was the Subway across the street too that was looking at some of that but we had said no. That was also a PUD so. Councilman Litsey: Is it kind of, I mean I get the impression, and from reviewing this myself, that you’re kind of trying to force something into an area that really isn’t conducive to it or? Kate Aanenson: Right, well one of the staff struggle is, you know we’d like to see something successful in this building. That’s critical. Councilman Litsey: Absolutely. Kate Aanenson: You know everybody would. And other uses have struggled there. We want this business to be successful so we tried to find a way to make it work and I’m just not sure we’re there. In the design. Todd Gerhardt: And I think both the Planning Commission and staff are looking for a little direction from the council on this. You know this center has kind of struggled here for the last 5 years I think it’s been there, and they’re going on their third tenant in this building and we want to be successful. The strip retail has had multiple uses in there and you know we need something to really anchor this corner and the applicant feels as if a drive thru would help that. And one of the things, you know I haven’t had a chance to talk to Roger on this but we could give it a shot 157 City Council Meeting - November 10, 2008 25 for the one tenant and then, with the PUD amendment for Milio’s, but if for some reason Milio’s can’t make it there, that that drive thru would only exist while that tenant was there. Councilman McDonald: Well that was the question I was kind of asking you on that because if. Todd Gerhardt: I know it’s a challenge for Roger. Councilman McDonald: …if this is a PUD, if we issue it for the PUD, does that mean if this fails then a Starbuck’s can come in. They’ve got a drive thru? Roger Knutson: Without going into detail, I think we can get there but we would, due respect to the manager, we want to word it a little bit differently. Todd Gerhardt: You don’t want to take that wording huh. Roger Knutson: You can’t do a PUD amendment that’s only applicable to Milio’s. Todd Gerhardt: Right. Kate Aanenson: It would be sandwiched related. Todd Gerhardt: So can it be time related or use related. Roger Knutson: If you tried to make it an interim use within the PUD that is possible but then you’d have to start over. There are other things I think we could fruitfully discuss and how we could limit that. Kate Aanenson: Such as trip generation, those sort of things. Yeah. Mayor Furlong: Variety of factors. What I’m hearing is there may be some flexibility if that’s something we wanted to look at. Kate Aanenson: Yeah, and I think still we’re still trying to struggle with the design. Mayor Furlong: But I hear, if Mr. Knutson is saying that there may be an opportunity to be a little more specific here without necessarily creating a city wide precedent, is that correct? There may be some opportunities. We might not get it done tonight but there may be some things we could do. Roger Knutson: I don’t think we could word smith it tonight but I think if the council wants to go in that direction, we could come back with something that will pin it down pretty good. Mayor Furlong: Okay. Alright. Kate Aanenson: And again just to be clear, I think there’s some struggles of how much to spend on this and so we want to get some direction on that because we think we can make it better just 158 City Council Meeting - November 10, 2008 26 design wise, not even just with the window. The location. Moving some things but obviously there’s some, I think some of the things that we are struggling with is the applicant’s ability to invest in some of those. So we kind of want to find, get a read from you and to see where to go with that. Mayor Furlong: Alright. Councilwoman Tjornhom. Councilwoman Tjornhom: How’s the gas station feel about the drive thru and all the traffic that will be coming through there? Todd Gerhardt: The owner of the gas station is the applicant. Kate Aanenson: It’s the same. Councilwoman Tjornhom: It’s the same, I’m sorry. Kate Aanenson: That’s alright. Councilwoman Tjornhom: I didn’t realize that. Mayor Furlong: Any other questions of staff at this time? If not, we will invite the applicant to come forward and address the council. Is there anything you’d like to say? Good evening. Mark Leutem: Hi. My name is Mark Leutem. I am the, I’m going to say one of the owners of the gas station, which includes the car wash and the tenant space that we’re looking to fill. Just a little quick, a quick background. Family owned and operated business. It started in the fall of 2004. My family, I actually married into this thing. My wife was starting this investment at the time we were engaged and becoming married and so I’m the fix up guy anyway. But the point is that the business in that location has under performed. We’re doing about, somewhere between 28%. About 30% of what the business was originally projected to do. We are the owners of the real estate and the operator that was supposed to be in there lasted 18 months and he went bankrupt. In the restaurant space in the front there, that’s had 2 other operators. First one went bankrupt after about a year. Second one, I’m not sure where he is. I think he’s back in Mexico or something. Anyway, but the point is that we, the word struggle was used earlier and that’s a very, very solid word and I don’t mind saying we’ve probably put in about $15,000 a month on average to keep this thing going. Part of the strategy to get this business to just start to take care of itself includes putting a solid tenant into that space. Being in the real estate world we went out to find potential tenants. We talked to brokers and agents and we talked to Caribou. We talked to Starbucks. We talked to Dunn Brothers. None of those are options. They want to be on the other side of the street for their particular reasons in what they do, so unless I can bring it across the street, they’re not a consideration. We went to McDonald’s. We went to the Noodles and Company. You pick the franchise. We’ve talked to all of them, and they’re not all hard to talk to because a lot, a few brokers represent a lot of these folks. Those franchises require a square footage of at least 25,000 square feet. You may be able to squeeze them in there. Closer to 25. 28 to 30. I’m sorry, 2,800 to 3,000 square feet. 159 City Council Meeting - November 10, 2008 27 Kate Aanenson: I was going to say. Mark Leutem: Yeah. We are way too small to be a McDonald’s. And so those aren’t options. We really need, and in fact as I’ve been interviewing potential tenants there, we really need to put a tenant in there that’s going to stay, and a tenant business that’s going to succeed. I’ve literally had some tenants come and look around and say, well yeah but a couple other businesses failed here and why did they. And when I explained, I don’t think thing they had real good business plans. They did, for a number of different reasons. They couldn’t get the traffic flow they needed or what not, and so the intent as the space is getting hexed. Okay so, I spoke with Mr. Moravec. Vic Moravec who has a franchise of Milio’s franchise in Eden Prairie here. He’s very excited. His company has done due diligence on it. Milio’s is a franchise name. There’s 50 stores in the Midwest. They have some name recognition in the area. Growing quickly. Very solid business. Well capitalized. Just the thing we’re looking for. Requirement is he needs a drive up in order for the business model to work and succeed. So here we are today dealing with that particular issue. In the City Council meeting, as was brought up earlier, there was some resistance. I come today with no resistance to the staff at all. In fact I’m coming today to suggest that we look to try to get approval to this concept and then I would be more than happy to work with staff and staff’s recommendations to follow a design that’s developed that they’re comfortable with. That meets the needs of our requirements of getting this accomplished and that staff could be perfectly comfortable in recommending. As was stated earlier, we can be close. I don’t think we’re quite there either. I had some disagreements before on how many cars are going to be stacked and what not. We’re not going to do any of that tonight. But like I said I would like to work with the staff. Come up with something that makes sense. Since that city planning meeting, talked to some of the architects. Other developers and some other folks and some other ideas have been tossed out that haven’t even been addressed together with myself and the staff so I think there’s a number of different options that can be developed so this thing makes sense and is consistent. There was a question earlier about the possible congestion around my pumps. We would really love to have some congestion around my pumps. As I said before, we are less than third of the capacity that this business was originally projected to do. And so you know we’d like to do that. The other part of it too is you have to keep in mind that we are a continuous building so the traffic flow and sharing of parking space and entering and exiting is not uncommon. If you look in a number of different layouts in certain businesses, they can essentially be contiguous in each other. I think I’ve addressed all relevant points. Mayor Furlong: Very good, thank you. Any questions for Mr., is it Leutem? Mark Leutem: Leutem, yep. Mayor Furlong: Okay. Mr. Leutem. Councilman McDonald: I guess at this point then what you’re telling us is, you’re willing to work with staff as far as addressing some of these issues they have about traffic flow and the way traffic would be handled around the center. Mark Leutem: Correct. Yeah I envision that the design is what staff and I would put together and again that the staff would end up being comfortable with recommending it. 160 City Council Meeting - November 10, 2008 28 Councilman McDonald: Are we close as far as what staff’s proposed design was? Is that a good starting point? Mark Leutem: If you could go to the picture that. That one there. We can be close. I just thought, actually did think about something as I was sitting in the chair here, and I have to talk with Mr. Moravec but from a space standpoint, I mean we could move that window even further down, which would shorten the access points. Still get the 6 cars in there that they want, and so then that would get away with some of the cross traffic or the stuff walking across. And then they also with working with Westwood, they had a number of different recommendations about how that parking and that handicap could be redone so the flow is a little smoother and everything lays out a little bit easier. There’s less construction. There’s less changing of the berm and stuff like that, so I think there’s a few other options again that haven’t even gotten to the table discussing how the design would go. Councilman McDonald: Okay. Mark Leutem: But generally speaking we’re you know generally going this direction. Todd Gerhardt: Is there the possibility of moving that front door over to the north side of the building? Because then it’d keep people away from that drive thru. Mark Leutem: Yeah, everything’s possible. I think. Todd Gerhardt: We’ll design it right here. Sorry. Mayor Furlong: No we won’t. Mark Leutem: One of the things, one of the things when I was with my concrete folks is that, you can see that takes away part of the sidewalk that’s like right in front. And actually when you take that out and you get on the scene and you put a tape measurer to that, there’s enough room to leave that sidewalk going all the way and still get the lane in there. Kate Aanenson: Yeah, it’s the issue we had, just to be clear, you know as you’re crossing. People aren’t going to walk all the way, yeah. We can work on it. Todd Gerhardt: We won’t design it here. Mayor Furlong: Any other questions this evening for Mr. Leutem? We may have some others as you… Mark Leutem: Well yeah. Mayor Furlong: If you watched the earlier one. Mark Leutem: Yeah, I don’t have any other plans. 161 City Council Meeting - November 10, 2008 29 Mayor Furlong: We never close out our right to ask questions so. Councilwoman Ernst: Well I just have a comment that when you were talking about moving the window to make the traffic flow a little easier, I see Kate shaking her head and, yes. So I’m encouraged to hear that the two of you will work something out and bring it back. Mayor Furlong: Thank you. I know there was a public hearing at the Planning Commission. I don’t know if there are other members of the public here present that want to comment on this. With Mr. Herbst standing, I’m guessing the answer to my question is yes there are so we’ll take some public comment here as well. Good evening. Dan Herbst: Good evening. Honorable Mayor, members of the City Council. Professional staff. My name is Dan Herbst. 7640 Crimson Bay Road in Chanhassen and also co-owner with Ron Clark of Century Wine and Spirits. We are, before I give you points that point out, talk to you about. We are running low of wine club memberships before the holiday season so if you want to sign up tonight. Mayor Furlong: I don’t think this is an opportunity for advertisements. We’ll let this one go. Dan Herbst: First of all I apologize for not being here at the Planning Commission meeting. We would have liked to state our case as well as other people at the Planning Commission but we didn’t see it as a real issue and I think when you assume something like that, you always make mistakes so I apologize for not being here. But you know from the obvious point of view you already know there’s a road already that loops the south side of that building. From a precedent setting point of view you already have a drive thru on that PUD with the car wash. I’ve been in this business about 40 years and I, in both the commercial and the residential end and you know looking at your Findings of Fact you know this drive thru window is very, very consistent in my opinion with all of the other uses that are part of the Arboretum Center there. I see no inconsistency whatsoever. There’s also some mention in your Findings of Fact about lowering property values. I think that’s invalid also. So I think it’s consistent with your PUD. It’s going to boost all the businesses in that area. That place has been open and closed, as Mark mentioned to you, about 3 different times. I think it’s compatible with all your performance standards of your planned unit development. You know and just on a personal issue, having 8 grandchildren a drive thru is a real, real plus. When you’ve got to bail kids in and out of those seats and watch them run across the street to go into a restaurant, a drive thru is a real great thing, and all of you that have had children, and more so if you’re handicap. And so I think there’s a real advantage to a drive in window so I strongly recommend that you would approve this and I like the theory that Kate has put up, that if you approve the drive thru concept on this site, which is, and the drive up window, I think the details can be worked out with Mark and Kate and Paul as far as the parking and the traffic and everything else but I strongly would recommend that you would approve this tonight from the concept of allowing the drive and drive thru window and let the details be worked out with staff so. Are there questions? Mayor Furlong: Thank you. Any questions for Mr. Herbst? No? 162 City Council Meeting - November 10, 2008 30 Dan Herbst: Okay, thank you. Mayor Furlong: Thank you. Lynne Etling: I would like to speak as well. Mayor Furlong: Please come forward. Lynne Etling: My name is Lynne Etling and I actually live at 7681 Century Boulevard, and I just broke your thing. I think I got it. I can’t give as eloquent a speech as he did but I would like to talk about the proposed change here. Mayor Furlong: If you could, your address again ma’am. Lynne Etling: 7681 Century Boulevard. Mayor Furlong: Thank you. Lynne Etling: I live within 500 feet of the development. Mayor Furlong: Great, thank you. Lynne Etling: And I also spoke as well at the Planning Commission and I’m not going to take up your time going through everything that they have already discussed here. However, you know I do want to strongly stress that they are asking for a variance. There is a lot of if, and’s or but’s. Nothing out here is laid in factual, what they’re planning to do now and as far as what I can see, was not copied on the letter of approval from whoever supporting it. But when you talk about you have a business. Obviously it didn’t have a great business plan to begin with. The people that have been in there have been in and out. The last company that was in there actually had their children in there all the time so obviously when you have little children running around, you’re not going to do a great deal of business with your restaurant. It’s not conducive. So as far as the people that live in that area, I don’t feel that you know I’m sorry but I do feel our property values are going to go down because of this because everyone is going to go in there. There’s going to be a lot more traffic. You’re trying to pull traffic from the commuters instead of the people that live there. There’s a lot of differences to this with what they’re proposing. I mean a lot of changes to it and frankly they’re trying to put a square peg in a round hole. It just doesn’t fit. This is not made for a drive thru and the people that are going to go in there are going to come back out. Go onto the road. Do a U’y. Creating a traffic problem which is the primary concern for me and then go back out onto Highway 5. So there’s a lot of things here. I don’t think hardship is proven. My property value has gone down tremendously since when I purchased my home not even 2 years ago, but you know that’s not taken into account. There’s a lot of things here that you know I just don’t support it. I don’t want to see your business fail. However I don’t want my property value to go down even more. I don’t want to have a wreck when I’m trying to get out of the neighborhood. You’ve got one business compared to I don’t know how many homes that are there. 500 personal units? You know I don’t want to waste your time. I think you know that he’s trying to do his best that he can. However I just don’t, I still 163 City Council Meeting - November 10, 2008 31 feel that it’s a square peg in a round hole, and unless they take the drive thru out, you know I just don’t think that it’s feasible. Mayor Furlong: Okay. And if I may question. You talk about U turns. Is that traffic that exits the entrance on Century Boulevard is right-in/right-out, is that correct? Kate Aanenson: Yeah. Lynne Etling: Right. And they’ll come out. It’s not a one way. Mayor Furlong: There it is. That’s good. So they. Kate Aanenson: Correct. So you could come back out this way and then try to go up and around. Lynne Etling: And that’s what everyone does. Kate Aanenson: Right. Lynne Etling: That’s what they do now. Kate Aanenson: Certainly that would be one of the issues that we’d look at too is controlling some of that. If you were to consider. Councilman Litsey: Another thing you could do is like a No U Turn sign there or something. Kate Aanenson: I think there is one. Lynne Etling: There is one there now and they just don’t do it. Kate Aanenson: They still do it. Councilman Litsey: Is there one there now? Kate Aanenson: Yes there is. People ignore it. Councilwoman Tjornhom: I’ve never seen it either. Mayor Furlong: If I could. Lynne Etling: Maybe there isn’t, I don’t know. But there should be. Mayor Furlong: And I think, Ms. Etling, that’s a valid point in terms of traffic flow. Not just within the development but on the streets surrounding it. If we’re already having problems, that’s an issue that we should probably be looking at, and I know Mr. Herbst is here and others and maybe I mean regardless of where we go on this, if this goes forward, at least from tonight 164 City Council Meeting - November 10, 2008 32 we’re talking about it and we haven’t even talked about it yet. There have been suggestions that we look at it from a concept and then get into the details and then bring something back. But to your point, we could all look at and evaluate. Lynne Etling: Right. Mayor Furlong: Because there really isn’t anything here but a concept at this point. Lynne Etling: Right, and I don’t see a win/win for everyone here yet. Mayor Furlong: Okay. And understand that but I’m wondering if we already are having some problems with traffic flows, and maybe we are, maybe we aren’t in terms of the U turns there. People coming out. Going up. Turning back around to get out to Highway 5. Lynne Etling: In the summer when they do the re-paving, the main thing that you see is the path for the U turn. Mayor Furlong: And as I recall this was, we were looking at pedestrian traffic as well as car traffic and when this development originally went through. Kate Aanenson: That’s correct. Mayor Furlong: There were some, there were concerns at that time so. Lynne Etling: Right, and this would change the platform that you have there. The footprint of that whole development. Mayor Furlong: Perhaps from a volume standpoint. Lynne Etling: Right. Well and you’re attracting metro traffic instead of urban. Mayor Furlong: Yeah. Okay. Kate Aanenson: Mayor if I may just make one point, just to be clear on the process here. They’re asking for a PUD amendment, and the variance was because they didn’t want to provide the additional parking. I heard Mr. Leutem say that he was willing to meet the standards for that so the variance would go away. Not to dismiss the other concerns, but then it would just be the PUD amendment which is a little bit different standard. Lynne Etling: Right, which would be setting precedent for the. Kate Aanenson: I don’t disagree with that but I just want to make sure if, he had agreed to put the parking in. That was what the variance for. 165 City Council Meeting - November 10, 2008 33 Lynne Etling: May I ask one question that I didn’t think to ask earlier at the Planning Commission? When you say that you did a study of the drive thru stack lane at the Eden Prairie location, was that a qualified, certified traffic inspector or was it just an employee? Kate Aanenson: Yep. Well City Engineer. Assistant City Engineer, correct. Who I believe is qualified to make… Lynne Etling: But not a traffic engineer through right? Kate Aanenson: Correct. Lynne Etling: Okay. Councilman McDonald: Can I ask just one question? Mayor Furlong: Councilman McDonald. Councilman McDonald: Do you feel, if we could solve the traffic problem, does that make this a little bit more attractive to coming in to the community? Lynne Etling: Well I would love to have a coffee shop to be honest with you. But I mean 3 sub shops within you know, what 500-600 feet of each other. I just don’t think that’s a good business plan. Councilman McDonald: Well that’s probably up to the individual businesses but my point is, what I’m hearing is traffic seems to be the biggest problem and if that’s something we were to concentrate on and improve, whether the business succeeds or not is up to the business. Would that make it make it more attractive as far as you know coming into the neighborhood itself? Lynne Etling: As long as it was enforced. Councilman McDonald: I beg your pardon? Lynne Etling: As long as it’s enforced. I mean that’s the biggest issue is they’re, you know it’s out there. It’s mainly for that Arboretum Village and you know I’m sorry if, I’ve been a frequent visitor of both of them. I have a membership at the Wine Club and I used to go to the restaurants since I’ve been there too. However I didn’t like the children running around while I was trying to have a quiet dinner. You know it just wasn’t good business. But to have something like that going around the whole building and blocking all the individual parking spaces, even if he does create more, you’ve still got the hazard of trying to have the cars backing in and out while someone is stacking there. I mean that’s what I’m meaning when I’m saying you’re trying to put a square peg in a round hole. It’s just you know, no matter how you design it, unless you would, you know you’d have to totally redo the whole thing. Put the driveway on the other side or something so you have more stacking lane. I don’t know. Councilman McDonald: Okay. 166 City Council Meeting - November 10, 2008 34 Mayor Furlong: Well thank you. I appreciate your comments. Lynne Etling: Thank you. Mayor Furlong: It’s been helpful. Thank you for your involvement. Is there anyone else who’d like to come up. Good evening sir. Brian Monahan: Hi there. My name is Brian Monahan. I’m with Ron Clark Construction. We are the owners of Lot 1, Block 1. It’s the center north of the gas station. Mayor Furlong: So I’m sorry. The one you’re highlighting now? Kate Aanenson: Yes. Mayor Furlong: Just straight north. Okay, thank you. Brian Monahan: We actually favor this action. We would like to see increased traffic to our center. Currently we’re at 67% occupied in our center. We’ve been that way for about 2 years. Naturally if more folks are coming in to the center, then that’s a bigger possibility for not only our tenants to succeed better as far as our center is concerned, but also the gas station and whatever tenant they might have. We’ve found that, I’ve been with Ron Clark for 2 years and for the last 2 years we haven’t had a tenant on the end cap, which we would love to have a coffee shop as well. But unfortunately everyone wants a drive thru. That’s what we found is that everyone and a drive thru. While we might be jealous of them being able to get their drive thru, because then we won’t get our coffee shop, we would also welcome the added traffic that it would bring to the center. And I know I can speak for several of our tenants. One of them is here. That they also welcome the possibility of additional traffic to the center. Obviously traffic, whether it’s pedestrian or just regular folks getting a sub or whatever, attracts more business to their businesses. A Karate studio for instance. A Pilates class. Edward Jones is in there. It’s a financial planning company, and then of course the liquor store. I know I can speak for at least all of them that more traffic is better for us. We feel that it’s possible to work this out, being in the real estate business ourselves, and also the development and construction business. We can actually see that there’s a couple of possibilities that might be able to work out if we’re given the chance to move forward with that. And that’s pretty much our stance. As far as the real estate values. I think we can all agree that most real estate has kind of gone down from the last probably 2-3 years. I don’t live anywhere near any of this, which I would actually welcome, but my house value has gone down as well so. I mean it’s, I think that’s kind of a moot point to be honest. And the last thing I’ll say is, is that there is actually two entrances. There’s an entrance and an exit out. Whether folks move out through the entrance or in through the out-trance, or the out or what have you, you know it’s, I think it’s kind of neither here or there to be honest. Frankly if the direction of travel, which has been proposed by staff, those folks are more likely to drive past the pumps and out the other entrance over there on whatever, West 78th Street. That to me just seems like a natural. As I’m looking at it, that’s probably the way I would go out. 167 City Council Meeting - November 10, 2008 35 Mayor Furlong: Thank you. One question for you, since you brought up the subject that you would have been interested in a drive thru. Brian Monahan: Sure. Mayor Furlong: If the council were to go forward with the concept this evening, would you be requesting a drive thru then at some future date for your building as well? Brian Monahan: Frankly we’ve kind of examined the possibility of a drive thru and we don’t see a possibility for adding a drive thru, unless you were to build a lane on the back side of the building. We’re not willing to do that. So the answer would be. Mayor Furlong: No. Or is the answer no? Brian Monahan: More than likely no. Todd Gerhardt: You got an engineering answer. Mayor Furlong: Alright, thank you. Any other questions for Mr. Monahan? Anyone else wishing to come up this evening? Andrew Ronningen: Good evening. My name is Andrew Ronningen. I am the owner of one of the business, the Fantastic Sams. It’s right in the middle essentially of the Ron Clark building, and I just wanted to, I wrote a letter but I wanted to really just highlight a couple of points that are very important. When somebody is driving up towards this center, they see that vacant building that we’re talking about for the drive thru, and obviously that’s not appealing at all, and I think that prevents people from coming into the Arboretum Center. And so having a space there for that reason alone is important. And of course we all know that a lot of businesses like that, more than half their business comes through the drive thru. It’s just the way we are with our cars and everything. We’re a convenience, walk-in business and we’re a proven business model. There are over 1,300 around the country that we’ve grown from 0 to about 80 Fantastic Sams just in Minnesota in the last 5-6 years. So they very rarely close and our salon is definitely under performing and we can see, and I can give you examples. I have other salons that I own and where there is more frequent and relevant traffic, like people coming through and being there, the salons perform much, much better so we would certainly benefit tremendously from increased traffic there. And as an owner I’m there you know 7:30 in the morning, noon, 10:30 at night. Saturday. Sunday’s. All different times and I’ve walked around. I buy my gas at the gas station and once in a while go down to the wine store. Jimmy John's and so and as a pedestrian walking around, I’ve never had an issue with traffic. There just isn’t that much traffic there now so my thought too is, even if there 50 more cars a day, you know I don’t know that anybody would really notice. Because there is quite a bit of space and I rarely see anybody driving down in that lower loop anyway. I mean rarely. So I think that the impact is low but we’re, you know we have 7 people. They’re employed and have a lot of their livelihood based on that business, and we’d like to hire more and continue that, we’d also like to keep the jobs we have so from our perspective there too it’s about keeping those jobs and filling up the center that we’re in so that 168 City Council Meeting - November 10, 2008 36 we can be viable and offer great services for the surrounding neighbors because we’re sensitive to what they need. So I appreciate being able to talk about that. Mayor Furlong: Okay, thank you sir. Any questions? Very good, thank you. Anyone else this evening that would like to provide public comment to the council. Yes. Mark Leutem: Just on the issue of U turns. If people are up there doing U turns, I mean that’s something I would certainly agree needs to change as well. I don’t want people doing that. I wouldn’t have any problem with facilitating the direction out of the facility for them to go and use the other entrance going out to the other road, and it could be quite simple as putting a sign out there that says you know please exit this direction so I think we could channel traffic that direction. So that would certainly be an option. I mean another idea could be just re-direct all of County Road 5 right between the strip mall and my gas station and out there. Mayor Furlong: Just run the state highway right through. Mark Leutem: Just run it right through there. Plus put a stop light right in the middle of the building. Mayor Furlong: Right by your pumps. Mark Leutem: Alright, thank you. Mayor Furlong: Thank you. Anyone else? Lynne Etling: May I have one quick question? Mayor Furlong: Sure. Absolutely. If you could wait til you get to the microphone please. Lynne Etling: Sure. In order to make this more feasible to us that live right there on the corner, if you’re wanting to get increased traffic from the highway, from the commuters, is it possible for the City to plant more shrubbery, you know evergreens, whatever to buffer the noise that that would bring? Mayor Furlong: I think the answer, that was one of the things that was being discussed or laid out by staff too. If the landscaping plan might change. If this went forward, and I’ll defer to Ms. Aanenson. Kate Aanenson: Yeah, I think those are all the things that we want to work on. I think just to, certainly to make sure that there’s less impact. Lynne Etling: Yeah, because there’s the big track right there that’s directly across that is pretty barren that alleves all the noise then. 169 City Council Meeting - November 10, 2008 37 Mayor Furlong: Just so I understand Ms. Etling the, when you talk about doing some additional landscaping, where on the property would you? Is it along Highway 5? Is it along Century Boulevard? It is along West 78th? Lynne Etling: No. Actually along your wetland area there across the street so it would buffer the people that live there. Mayor Furlong: Where she’s pointing to right now with the arrow? Lynne Etling: Yes. Mayor Furlong: Okay. So you’re saying between the business and the homes to the north? Lynne Etling: Yes. Mayor Furlong: Alright. I think we can take a look at the landscaping plan if we went forward, and I know that would be a part of it and I appreciate your. Lynne Etling: Because that’s a wetland area behind me and what trees are there are pretty much dying and falling down. It’s kind of a big eyesore because they haven’t been taken care of, and that one area is all barren where trees probably were and they were taken down and nothing was replanted. Mayor Furlong: Okay. Lynne Etling: So that would help buffer the noise for us that live right there. Mayor Furlong: Okay. Lynne Etling: Thank you. Mayor Furlong: Thank you for the additional comments. Anyone else from a public comment standpoint? No? Thank you for everybody’s thoughts and ideas and suggestions as well. Any follow-up questions at this point with staff? Maybe they’ll come up as we discuss what’s before us this evening. If not, is there any thoughts or comments? Councilman McDonald: The question I’ve got, do we really have something to vote on if everybody’s willing to go back and talk to staff? Kate Aanenson: I guess we’d recommend probably tabling it. Right now the 60 days ends November 18th so I’d probably ask for an additional 60 days. Mayor Furlong: Is that a request or is that an automatic? It doesn’t sound it like’s going to be a problem. 170 City Council Meeting - November 10, 2008 38 Kate Aanenson: It’s automatic. Just to put them on notice that we’d be taking the extra 60 days and that we try to work through a design but again, in good faith with the applicant, if the council didn’t even want to go there, we didn’t want to pursue a lot of that interest. Mayor Furlong: I guess what I’m hearing is that if it’s something from a concept standpoint that we’re willing to support, and therefore would require time and effort on the part of staff as well as the property owners, the applicants, stuff like that, we could give them that direction this evening. Along with what sort of parameters we would like to see in that so they’re not just working blind but as much direction as we could give them. If it’s the council’s desire not to go forward here this evening, then I think that’s also direction that we’d want to give this evening. So that everybody knows and so it’s, you know it doesn’t drag on. Those would be my thoughts from what I’m hearing tonight and obviously I’m always open to listening what the rest of you think and I don’t have all the answers. Most of them but not all of them. And I’ll let you know which ones I have the answers to by the way so. So Councilman McDonald I think that to clarify I think what’s before us tonight, I don’t think we have enough tonight to approve something specifically. I think that was adequately raised, but more in front of us tonight is, is it a concept that we think makes sense for people to spend time on, that we’d be supportive of if certain parameters were met. Councilman McDonald: Okay. Mayor Furlong: Councilwoman Tjornhom. Councilwoman Tjornhom: In regards to setting a precedent. I know that was one of the concerns the Planning Commission had for other planned unit developments or developments. What are we setting ourself up for, or not setting ourself up for? Kate Aanenson: Well I think the applicant, I’ll just point out one thing. The applicant did point out the size. This is a smaller square footage area so we can quantify some of that. Because it wouldn’t fit for a lot of the other fast food users, like McDonalds and some of that because we limit, we’d cap the square footage of that, that could absorb this type of use and I’ll let the City Attorney address some other. Roger Knutson: Mayor, members of the council. I think with careful drafting, that shouldn’t be a real concern. I think we can limit it to this, what we have here. Mayor Furlong: Other thoughts or comments? Councilman McDonald: Well I had a couple other thoughts and everything to me. I’m in favor of going forward. Anytime someone will come up and say they’re willing to work with staff, I’m willing to listen. The other thing about the traffic though, I know down at Galpin this has come up before. It’s a similar situation where you’re coming out a Snyder Drug down there and people are making U turns, and I know that it’s been addressed before and I’m not sure there’s a lot we can do about it. I don’t know what you can do about the U turns, and I guess at this point I would maybe want to consider that as something outside of the application here. It’s something I would definitely encourage staff to look at, but I don’t think we found a solution for Galpin yet, 171 City Council Meeting - November 10, 2008 39 and I’m not sure we’re going to find a solution for this one, and I wouldn’t necessarily want to tie that in to whether or not this project goes forward. Councilman Litsey: Yeah, I think any time you have a layout like this coming off a main thoroughway, and then you’re going to come in and then the tendency is to want to cut corners to get back out again. I was glad you didn’t say aggressive enforcement because I don’t think, well they have the staffing to promise that but. Kate Aanenson: Well I think some of that can be addressed if we look at the traffic being generated. The directional. I think one of the issues that you have is just traffic as a whole so I think one of, the resident raised the issue regarding doing a better traffic study. What direction is that traffic coming and going. What are the peak hours of the use of the business and how that relates too so I think we can try to manage it from there, and then get some recommendations from the City Engineer. Councilman Litsey: Yeah, I think if you could do it from an engineering standpoint, but the one that comes to mind for me is the Cub Foods in Shorewood, right across from Chan but you know there’s a no right turn there but I’ll tell you, everybody makes. I mean so signs are pretty. I mean if you can do it through engineering it’s a whole lot better. Kate Aanenson: Right. Yep. Mayor Furlong: And I guess to comment, in that particular development, the Cub Foods development, originally they didn’t allow any egress out of the parking lot by the hardware store but everybody did it anyway so they ended up building the road to accommodate what people were doing. I’m not arguing that in this case. I think you know people will find, if you don’t have a right turn lane on a busy road, they’ll drive on the shoulder to get around cars and go. I think from a traffic standpoint the two issues here are, one, what’s the traffic internal to this development if we were to go forward with this. What would be the traffic flow there, and how could we try to direct flow up to West 78th Street to exit as opposed to coming out on Century Boulevard. You raise a good point Councilman McDonald about the Galpin and 5 where the Kwik Trip and the CVS is. As I recall that CVS drive thru empties out going back to Galpin. Councilman McDonald: Right. Mayor Furlong: Here at least we’ve got traffic going the other way so there may be some accommodations there, but I think the key is, what can we do within the development and still make it something that people are going to follow because even if you create all sorts of things, you know you can only do so much. But I think traffic flow is clearly an issue that we want to look at here. Any other thoughts or comments on this at this point? No? Councilwoman Tjornhom, your thoughts. Councilwoman Tjornhom: No. Oh I’m sorry. Councilwoman Ernst: No, go ahead. 172 City Council Meeting - November 10, 2008 40 Councilwoman Tjornhom: I think it’s something very worthy to be looking at. If it’s, you know my only concern was the pedestrian traffic crossing over into the drive thru traffic and it sounds like you and the applicant can work together with that and I’m all in favor of any business being successful and having patrons come to it in Chanhassen, especially at that front space that does seem to so far not found a niche yet or something and so I wish you the best of luck and I look forward to working with you. With this project. Mayor Furlong: Thank you. Councilwoman Ernst. Councilwoman Ernst: I too would be in favor of the concept and obviously we’ve had some tenants here tonight that have expressed being in favor of the business, of the drive thru and we also had a resident come in and express some concerns and it sounds like we have some possible solutions for the landscaping piece. And the fact that staff and the applicant can work together to come to a solution hopefully on the traffic flow and so I would be in favor of the concept. And moving forward. Mayor Furlong: Okay, thank you. Councilman Litsey. Thoughts. Councilman Litsey: No. I think they’ve been well stated. I think looking for some ways to direct traffic flow, other than, I mean signage helps but you know people are going to go the way they want regardless of that so you’re going to have come up with something a little better than that. And respecting the residents, I think putting up some additional buffers there is reasonable and I think the rest is pretty well in hand. If we don’t, you know if we’re not setting precedent. I think I said that right. I never say that word right but you know then we can do that legally, then I think we’re probably kind of getting there. Mayor Furlong: Okay. Thank you. I think one of the other roles that the 5 of us have is that of the Economic Development Authority, and while often that’s an entity that’s created for separate legal entity from the City for financing purposes. I always look at it as really one of our goals as a council is to promote and enhance our local economy. That’s good for our businesses. It’s good for our residents as well, and clearly I think in this development it has not achieved the potential and what many people hoped for and expected in terms of economic success. And here we have an opportunity perhaps to enhance that and do it in a way without setting precedent but at the same time do it in a way that makes some sense. So I would support the concept of going forward. I think from thoughts and comments I would tend to side towards staff’s proposed design as opposed to what was presented before and I guess some examples I’ll use is trying to separate, and here you may not be able to separate the pedestrians walking across the parking lot and through there, but perhaps with some median or something like that and a controlled crossing, or some signage you can do that. I think of the McDonald’s in Excelsior where the drive thru comes right through the middle of the parking lot, and that is, it’s a mess. It’s a mess. Compared to the McDonald’s in Chanhassen where the drive thru wraps around the perimeter and it’s separated. Here we may not have that benefit of separation but I think through some of the designs that staff was looking at to try to mitigate some of that conflict, I think helps. So I think my tendency would be let’s work with some of the outlines that staff has put together. You know from, is 6 cars, is 5 stacking and I think we can be flexible there. I think we need more than the 2 in some of the other situations so I think we can be a little flexible there. If we’ve got 173 City Council Meeting - November 10, 2008 41 some constraints here, I think 6 is a good standard overall for new development. Here we’re trying to retrofit and so there may be some other constraints that we have to work in. So perhaps a little flexibility. I know it’s not significant but perhaps moving a window can help reduce the amount of the drive thru lane and still get you your 6 cars and so looking for those accommodations. The other thing I would talk about, and I know Mr. Etling brought up the idea of landscaping. I want to make sure we don’t leave false impressions here. That we’re going to be landscaping across or requiring landscaping outside the property. I mean there’s some limitations we have too. If we’re looking at landscaping on the north side of West 78th, and there are two parcels inbetween so I think that’s something we can look at, so I don’t want to leave with false impressions that we’re going to be doing that, but I think we need to look at that. See what can be accommodated with this to try to find some solutions, and we talked about traffic already. And you know I think there’s some, what it sounds like, people smarter than I in terms of traffic flow, there are some ways to try to improve the traffic flow just naturally as well as with some other means so. But just from a standpoint of trying to assist the property owners and the local businesses there to be more successful, I think it’s worthwhile for us moving forward, especially with the guidance we have this evening. Mr. Knutson, who I always rely on, that it can be done in a way so it’s relatively specific. I think we’ve got size issues. I think you know the fact that Century Boulevard is not a major through street. It’s effectively, it drives up and then stops at West 78th and then is a local residential street after that, unlike a lot of other neighborhood business areas where there’s actually a crossing of major through streets, and I’m not going to start talking about minor and major arterials because I’ll screw that up, but the bottom line is, is when Century Boulevard reaches West 78th going north of there, that’s a residential neighborhood. That’s a residential street and so there are some unique features from I think, in terms of these properties, from a traffic road design and it’s location that’s unlike some of the other areas as I’m thinking through business neighborhood areas. That also I think gives us some comfort that maybe we need to do a little bit more here to enhance economic success from that standpoint. So those are my thoughts. I think the council seems to be generally unison in supporting the concept, and if other people have some thoughts, I don’t know if they’ve thought of since. Otherwise would it make sense to take a motion to table with the direction to bring it back as soon as possible but not set a specific meeting date knowing that there’s some work to be done between now. Is that acceptable sir? Mark Leutem: Yes sir. Mayor Furlong: Okay, thank you. Any other comments or would somebody like to make such a motion? Councilman McDonald: I’ll make a motion that we table this issue that is before us and allow staff and the applicant to work together and bring us back a detailed plan that we can evaluate. Mayor Furlong: Okay. Thank you. Is there any discussion or is there a second? Councilman Litsey: I’ll second that. Mayor Furlong: Councilman Litsey seconds it. Any discussion on that? Very good. Thank you. I will just make the comment. Thank you everybody for your comments and input and we 174 City Council Meeting - November 10, 2008 42 will get more detail back so I know for those that are concerned about what’s coming forward, there will be that opportunity and that will come to a future council meeting. It will stay at the council level and come back to a future council meeting. We’ll bring it on unfinished business at some point so that will be available. And if anybody’s interested in being notified of that, why don’t you make sure you get your name and address and mailing information to Ms. Aanenson so you can be sure be notified. Any other discussion? If not, motion’s been made and seconded. Councilman McDonald moved, Councilman Litsey seconded that the City Council table the request for a minor PUD amendment to allow a drive thru and site plan review with variances for Lot 2, Block 1, Arboretum Shopping Center to allow the applicant and staff time to prepare a more detailed plan. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Without objection there’s, we’ll take a 5 minute recess, recess about 5 minutes subject to the call of the Chair here noticing the time. The City Council took a short recess at this point in the meeting. Mayor Furlong: Let’s call the council back to order and what I’d like to do, and propose to the council is some adjustments to our agenda this evening, given the hour of the evening. What we’d like to do, we have a gentleman here to talk to us, along with our staff, for item 4(a). I think we’d like to do that tonight. We’ll defer item 4(b), since that again is a presentation. Neither of those items are action items by the council, so we’ll defer item 4(b) to a future meeting. Go ahead with item 5 and then following our meeting this evening, our work session items, we’ll complete items B, which relate to the budget presentations, and then defer item C under our work to a future work session. So if the council is okay with that. If there are no objections. Does that make sense? It’s just that it’s getting a little late and some of these items aren’t time pressing so I’d rather take them when we’re all fresh. Is everyone okay with that? Why don’t we go ahead and proceed with that. WEST-CENTRAL LOTUS LAKE IMPROVEMENT PROJECT 08-02: UPDATE COUNCIL ON FEASIBILITY STUDY. Terry Jeffery: Mayor Furlong, council members. In 2005 I think you remember we had the Triple Crown Estate pond, sometimes the Meadow Green Park ponds, there was a failure when we had back to back storms in 2005. In 2007 we went out for a proposal to do a feasibility study, to look at the larger, what we refer to as the West Central Lotus Lake Watershed. Todd Hubmer when he shows his presentation will have, you’ll see that area as we’re talking about. In February, upon staff’s recommendation, council did approval feasibility study with WSB and Associates to look at the larger West Central Lotus Lake area and the specific issues we have in there. WSB has come back with a feasibility study which we would like to present the findings to you tonight. In essence it breaks it down. Looks at it as three separate phases over a series of years that would address the overall issues. There are a number of different, what they’re referring to as options. I would think of them more as components within an overall solution to the problem, which can be done with some flexibility when they are, but again Todd Hubmer is here from WSB and Associates. I’ll let him present to you the findings. We would like to look 175 City Council Meeting - November 10, 2008 43 at coming back at the December meeting with the plans, a more finalized set of plans to go out for bid depending upon the council’s thoughts. Mayor Furlong: Okay. Terry Jeffery: Thank you. Mayor Furlong: Good evening. Todd Hubmer: Good evening Mr. Mayor, City Council and staff. It’s nice to be here tonight to present the findings of the West Central Lotus Lake Stormwater System Improvements. The feasibility study. Just by way of background, the area that we’re looking at from studying is looking at from Powers Boulevard, kind of on the west side of Lotus Lake, east towards Meadow Green Park and Meadow Green Park wetland. This is the wetland that Terry had referenced previously, and all the water drains this direction down this intermittent creek and into Lotus Lake. So this is the study area. In the 2005 storm event what we found in our study is that water had over topped Kerber Boulevard in this vicinity. Washed down this ravine and intermittent channel. Washed out the slope here between this wetland complex and existing ravine, and then washed down further into the lake, and actually caused some damage to a home located on the very east side of the project adjacent to Lotus Lake. This summer we had the opportunity to walk this site on several different occasions. We have talked to a number of homeowners in and around there that had experienced the 2005 event, so I think we have a very good understanding of the issues that presented themselves in 2005. We look at the problem areas are broken down into four specific problems. The first area is upstream of Kerber Boulevard. We have some significant flow rates that come in, in this direction. In and around Big Horn Drive and Kerber Boulevard. We also have a large wooded area that is a ravine. Debris frequently, fallen tree limbs, items that are deposited in the ravine from the neighbors, the lawn clippings and those type of things, wash down and plug up the outlet from this ravine and it over tops Kerber Boulevard. We also have some storm sewer issues. On the east side of Kerber Boulevard we have a restriction in the storm sewer. That actually causes water to come out of the storm sewer and then flow through the back yards. The City has constructed a temporary rock berm, just to the east side of Kerber that kind of controls that flood elevation a little bit and directs that. Tries to keep that flow contained in that location. That has over topped a couple of times. We did talk to the resident immediately adjacent to that berm, and they have seen water come up pretty close to their house in a couple of events and that does concern them. And some of the aesthetics of the current rock berm there are also of a concern. As we travel further east adjacent to the Meadow Green Park wetland, the berm on the south side of the wetland is the issue of concern. It has washed out I believe on more than one occasion and has been a maintenance issue for city staff over the years. And as a result the flow rates over the trail that runs between Big Woods Boulevard and Big Horn, there’s a pedestrian trail here. Water over tops that frequently and there’s some erosion problems in the channel from here to Lotus Lake. And as we travel further east, getting closer to Lotus Lake, this is the home that had some significant damage during that 2005 storm event. We spoke with this homeowner. He describes some of the issues that he’s seen out here. We also looked, there’s been a number of landscaping improvements that really constrict the channel in this location. They narrow up the channel quite a bit so I think it causes that water to elevate much quicker than it should. So we’re have some recommendations in that 176 City Council Meeting - November 10, 2008 44 area as well. Looking at sanitary sewer, this is something the City is currently undertaking in response to Met Council’s surcharge program. We do have sanitary sewer that runs through the project area. We have televised a number of it, and we’re currently, when we get to the recommendation section just for this segment that we’re recommending, just looking at manhole improvements. We found some leaky manholes and just to sort those out if we’re going to be in the project area. By way of options, or as Terry said, I think components is a good way to describe these. Looking at various improvement alternatives available. One alternative looked at, there’s an existing drainage pond called Pond 10.11. We could expand this pond in two manners. One would be just to provide water quality treatment here. An additional would be to provide additional storage and reduce discharge rates, providing smaller discharge rates downstream to Kerber Boulevard. The outlet is in, and needs some attention and some repair. It’s not an immediate attention need to date, but will need some attention in the near future. There’s some erosion there. Providing some form of protection to the inlet of this culvert is probably a high priority item. To catch some of that debris before it gets close to the culvert so that water can flow around the debris and still get under Kerber Boulevard and stay in the storm sewer system. Look at providing an additional pipe under Kerber Boulevard to provide additional capacity, and as we get to the recommendation section, this is one motion that we did not institute recommending as any time. I think the existing culvert has adequate capacity. This lower, the berm in this location. This is the berm I talked about previously that was constructed in here. And basically what we do is lower, remove this berm and move it basically to the east and then construct two more berms that would allow us to pond water to very shallow depths during very large storm events. Reducing the rate as it travels further to the east, so we can control the rate of storm water as it is traveling down this very steep slope here to the east. Now continuing further to the east, some other options for consideration. The existing outlet from Meadow Green Park wetland is a small concrete pipe. It’s in a very bad location for maintenance. It’s very difficult to even find it. When you walk out there, it took us several tries to find the other end of the pipe. There’s a number of trees that have grown up over the top of it. To the north there was, we discovered a pipe culvert that has come apart. There’s some issues with a resident here and wetland elevations and there’s some discussion we’ve had with him. I think this could be repaired easy enough with any project that would bring equipment to the site, and make some improvements here and further prevent erosion in this location due to the busted pipe culvert and re-establish normal water elevation in that wetland. Also to prevent this wetland from over topping in those large events we are suggesting to raise the berm along the east and the south portion of the project. This would allow water to bounce a little higher and protect that berm from washing out. It would also give the berm more stability so that it wouldn’t so easily be washed out in large storm events. We would remove this culvert and reconstruct the outlet in a location that can easily be maintained by city staff. Be less prone to plugging and could easily be observed when you come out and see what condition things are and do your regular inspections. And then change the culvert outlet under the pedestrian trail. There also is an option here. There’s an existing storm sewer that out falls. There’s a large ravine that’s developing a wash out area at the base of that which is contributing sediment down through the channel and to Lotus Lake. Just extend that to the bottom of the slope and provide a stable outfall in that location. Traveling further to the east, there is a number of temporary fixes that have been placed in the stream channel. You can tell which years they were placed because the rip rap varies as you walk down the channel as to which project was done. There has some steep slopes in there. There’s some large slope failures. At this time we’re not recommending 177 City Council Meeting - November 10, 2008 45 immediately improvements in this channel until we get a handle on the discharge rates that come into it. I think it’s important that we reduce the discharge rates upstream before we come down and invest in stream stabilization in this segment of the channel. And you’ll see that with our options. We did talk again with this homeowner. He’s very open to looking at some landscaping changes and things and working with the City. He was very cooperative and provided some great information for us which I thought, you always get good information when you deal with people that had to deal with the problems and I think we did that on this project. This comes to the improvement recommendations. We’re actually looking at a number of those components and the first component there is the debris catcher I talked about. This is to provide protection to that Kerber inlet culvert so that we can catch those dead materials that come down through or things that have been discarded in that ravine so it doesn’t plug up the culvert. That will control the inlet capacity at Kerber. It won’t allow the water to over top Kerber Boulevard because most of that over topping was caused as a result of that plugging. We’d like to lower the berm that’s currently east of Kerber. That rip rap berm and move that to the east. And then provide those ditch structures, as deck dams as I call them, further to the east and let that water kind of move slowly through that back yard area. Pond up. Take some of the rate and energy out of it, and then you drop it a couple of feel and then it doesn’t have all that energy to erode the stream channel and it provides some stability to the ground stream system. Reconstruct that pond outlet I discussed that had fallen apart on the north. And that back yard area and re- establish that wetland area, normal water elevation north of the Meadow Green wetland. And then raise that berm that we discussed on the south and east side of the Meadow Green wetland and remove the existing outlet and move that to the east near the pedestrian trail and reconstruct it in that location. And then also we’ll make some changes there. Right now it kind of comes into a pipe. Comes out of a pipe. Goes back into a pipe under the trail. We’ll make that a pipe all the way underneath the trail and collect that drainage. It will be more stable outlet structure in that location. And much easier to maintain and inspect and less prone to plugging. And then extend the storm sewer out fall at the low point where I discussed we have an erosion problem. While we’re there with the equipment it makes a lot of sense to be there and fix that problem instead of coming in twice. And then the sanitary issue I discussed briefly was correcting the man holes that are present in that back yard area. There’s a sanitary that runs that whole ravine length and the segment that we’d be working on from Kerber to the pedestrian trail, what we’d try to do is fix all the man holes in that location. They’re leaking and when we have high water in that channel, they’re going to be inundated so you want to make sure that they’re water tight for those large rainfall conditions. Now we have right now a total estimated cost of $414,000. What I want to mention to you is I think that cost is, it’s based on pulling out any component and constructing it individually so there’s mobilization costs apparently built into all those components. I think if you bid these as one project you’re going to see that price come down considerably and I think with the bidding environment we have today, we’re probably going to look closer to something around $300,000 for construction out here because the bidding environment is very aggressive from what we’ve seen recently. Todd Gerhardt: Todd, could you go back and show the map of those areas you just talked about. Is that the first phase you talked about for those? Todd Hubmer: There’s a combination. It is, in this phase, I’ll go all the way up to the headwaters. It’s providing this debris structure in this location. It’s lowering this berm. And 178 City Council Meeting - November 10, 2008 46 then it’s constructing these three ditch checks or ditch dams, and then providing this in an elevated berm to protect from over topping. Basically removing this culvert and moving it to this location where we can maintain it and provide something that doesn’t plug, and then repair this wetland out fall and establish a normal water level and then fix the erosion problem that’s here. That’s currently what’s contained in the recommendation for 2008 and 9. What I might add, if I can go back. Since I have the figure here, we’re not recommending any changes in this part of the project at this time for really one of two reasons. One is, we think Lotus Lake is currently an impaired water for nutrients and volume, and there’s a TMDL process that’s going to be undertaken for Lotus Lake. This is probably an ideal location for the city to respond to any waste load reduction you’re required to have in nutrients or volume, so until you have your waste load allocation, I think it would be premature to spend money in this location because when you get your waste load allocation you should be able to reduce a number of nutrients and some of the runoff volume with this site and the size of the site may be dictated by the findings of that TMDL report so we’re holding off on that recommendation at this time. And as we move to the east, this section of the channel we’re not recommending any improvements here right away because we think it’s important to get those rate control items upstream completed first so that we know what the defined rate is going through this channel and that way we can minimize the expenses to the City and perhaps the adjacent residents on the landscaping improvements. There is a large amount of landscaping. Retaining walls. Boulder walls. Decorative walls. Rock walls. Plantings at the very east end of this project, so working with the homeowners is going to take some time and I think it’s going to be a process that we need to work with them and then determine cost splits and who’s going to be responsible for what. So at this time these are the options for 2008 and 9. We currently propose some of those other ones I talked about. The stream length and the rock veins. The area east for next year. That may even be a little aggressive at this time but I think it’s certainly something you want to keep in the schedule. There are a couple of areas in that stream channel from the pasturing trail to Lotus Lake where we have very steep slopes and there are some failures and there’s large trees that are down, and there may be some concerns with your existing facilities. Your sanitary sewer are things that you want to make sure you protect, as well as those slopes. They’re starting to get farther away from the stream channel and that does present some problems for a couple of homeowners too I believe. And then obviously the pond issues I discussed. I think we should wait until the TMDL is worked out for Lotus Lake before until we determine what waste load allocation you’re going to have to meet and then how much benefit you can get from those improvements and credits towards that TMDL. With that I would entertain any questions. Mayor Furlong: Could you just quickly go back to that slide on the schedule. Todd Hubmer: Sure, the schedule. Mayor Furlong: Yeah. Could you just explain that? Todd Hubmer: Sure. The schedule. Based on tonight’s meeting, if the council decided to move forward with the plans and preparation of the specs and advertisement for bid, what we’d like to do is on November 14th we will mail out the neighborhood meeting notices, and these would be mailed to residents so many feet within the total project length. The neighborhood meeting would be held on the first of December. We would also have the plans close to complete at that 179 City Council Meeting - November 10, 2008 47 time. We can incorporate any comments received. Come back to the council to consider the final plans and authorize the bid at that point. On December 22nd and 29th would be our publication in the construction bulletin on the 26th and the Chanhassen Villager. We’d open bids on the 12th of January and City Council would consider the award on the 26th and construction would begin in February and continue through April, or final restoration in June. This project lends itself very well to a winter work type of program. We don’t have a lot of storm flows through that channel over the winter months and contractors are typically hungry for work. Mayor Furlong: Good. Thank you. Any questions? Councilman Litsey: Just a couple questions on the pond. Is it, could you put up that map again? That one. The Meadow Green. I think that’s going to give you extra water capacity control there or versus making the pond larger? I mean did you look at the possibility of enlarging the pond versus raising the berm? Todd Hubmer: We looked at enlarging the pond. Raising the berm, there’s two problems with enlarging the pond. One is, it is a wetland so alterations there are going to be perceived as altering the type of function of that wetland and we would have to mitigate. And the other is that, I think with raising the berm we provide adequate protection to that location. It’s not so much that there’s enough, not enough storage there but we don’t have enough free board and the storm we received on 2005 was a very extreme event. It was about 6.3 inches in 6 hours. That’s something that really exceeds a 100 year design event, but in this location I think adding that additional free board protection, it’s happened more than once in this particular location and it will allow that pond to bounce and we’re being able to see, we can actually get a little more than 100 year protection with what we’re proposing here. Councilman Litsey: The other thing that Big Woods development, they talked about putting that, you know that holding pond in there. I know it hasn’t gone in yet. Is there still plans that that would then empty into that holding pond? Paul Oehme: The development, is it Lotus Woods I think? Terry Jeffery: Yeah, Lotus Woods. Councilman Litsey: Is it Lotus Woods? I thought it was Big Woods. Paul Oehme: Yeah we had previously envisioned that drainage going into the Meadow Green wetland area. That has now been defined as a wetland so it’d be very difficult for us to dump and discharge development impervious drainage into that area now so I think we will have to, if that development would come through, there would have to be a pond or some other storm water mitigation improvement on their property. Councilman Litsey: So that probably wouldn’t be a possibility then to dump into that pond? Terry Jeffery: Mayor Furlong, Councilman Litsey. They could but not without some prior pre- treatment. 180 City Council Meeting - November 10, 2008 48 Councilman Litsey: So you’d still need some kind of pond there? Terry Jeffery: Some kind of pond or some other alternate treatment. Councilman Litsey: Step it down in there? Thanks. Mayor Furlong: Other questions? Councilman McDonald: On the schedule you showed us with the different costs, the first one. What, 418 for the first phase. That’s the schedule you initially presented from February through the end of June. Todd Hubmer: Correct. Councilman McDonald: Okay. And then each of the succeeding phases would then be bid out at what point in time as needed or do you see this as a continuing project once we finish Phase I we go into Phase II or do we wait and see? Todd Hubmer: We are proposing right now to go from Phase I and then Phase II would be the 09 and 10 program, and then the 010 or even 011 program would be the construction of that pond. I really feel pretty strongly about saving that pond until you’re sure you can get credits against your waste load allocation for Lotus Lake. I would sure hate to see the city expend the funds and then lose the credit for that management. Councilman McDonald: And then just for my own edification. Where do the funds for this come from? I mean we’re in the middle of the budgeting. Is that something that’s in the CIP or is this something new or where’s this at? Todd Gerhardt: Yep. These projects are included in your CIP program. This comes out of your storm water management funds, either through the utility or through credits that developers would pay back to the city. Councilman McDonald: Okay. I have no more questions. Terry Jeffery: Councilman McDonald, Mayor Furlong, if I may. One other point I’d like to make, or two actually. Todd had talked about the waste load allocation that would come with the TMDL implementation plan for Lotus Lake. Something else that would come along with that implementation plan, much like what we have at Bluff Creek is, it opens up a series of grant funds that are available to water bodies that have a TMDL implementation so it might be possible, not only would we know what our waste load allocation would need to be for that. We might be able to get Clean Water Legacy grant funds as well. And we will continue to request partner agencies work with us on this project. In other words I’m not overly optimistic just by prior conversations realizing where their priorities seem to be as opposed to our priorities at this time, but I will continue to work with the watershed district to see if this is something that they would cooperate with us on. 181 City Council Meeting - November 10, 2008 49 Todd Hubmer: Mr. Mayor, City Council if I might add a little bit to the funding question. You’ll know that there was a recent amendment passed to the Minnesota Constitution in regards to clean water. There is a real strong push by the League of Minnesota Cities and others to ensure that the portion that’s dedicated to water quality, at least 75% of that would be dedicated to physical, on the ground construction projects and not be lost in management or studies. So if you’re interested in that, those funds would be probably be available for the ponding improvements and some of the slope stabilization improvements here at some point in the near future. But I would encourage you to follow up on that too, to ensure that that goes into on the ground improvements across the state. Mayor Furlong: Thank you. Other questions? None. Councilwoman Ernst, anything? Couple questions. I’m probably going to have you bouncing back and forth. If you go to, in the mid section, I think it was your Option B’s, looking down the. Move back. Further, oh this is B. I’m looking at the flow behind. Todd Hubmer: This one here? Mayor Furlong: No. Further upstream. Towards the pond by Kerber. There we go. Where we’re putting in those 3 berms there. What are those going to do in terms of, the purpose of those berms is to slow down water flowing through that area, correct? Todd Hubmer: Correct. Mayor Furlong: And by slowing I assume it’s going to pool behind those berms. Todd Hubmer: The water will pool behind there and then what we do is we use an outlet structure to drop that water. Essentially take all the energy out of it and drop it 3 or 4 feet and then let it come back out again in a very slow manner, and then go to the next one. Pool up a couple of feet and then take the energy out. What that does is it reduces our discharge rate as it travels down that ravine. Eliminates the potential for erosion and it’s ability to carry sediment and energy, and to pick up debris along the way and carry it to a location where it can jam up an outlet structure. We do have a lower outlet plus an overflow protection on those devices so that, if one does get plugged, there’s a back-up system and they’re very stable. Mayor Furlong: And that’s part of my question. What, is there concern for anyone who’s yard backs up to that runoff area that these might be backing up into their property? Todd Hubmer: We certainly are going to look at that. Yeah, I mean one of our charge is not to make a condition worst or to impound water on private property. We’ll make sure that we’ve done some preliminary survey work out there and we’re certain we can try to keep that in there. There’s a large utility easement back there. Mayor Furlong: And so that’s through the design and the design of the berms and their location along that way. 182 City Council Meeting - November 10, 2008 50 Todd Hubmer: Correct, and any grading work that needs to be done in that location. Mayor Furlong: And then if you could move forward to the Meadow Green Park wetland. That one right there with that berm. Same question. As the berm goes up, it’s going to increase the holding capacity of that wetland. Is that correct? Todd Hubmer: That’s correct. Mayor Furlong: Okay, and so the question is, is that going to back up to the north and west? Todd Hubmer: It won’t. There’s a significant elevation change between the pond to the north and this pond. There’s about 3 or 4 feet, and this pond does not bounce such that it backs into that wetland to the north. Mayor Furlong: Okay. Alright. And then I guess the overall question with these improvements, a lot of these things deal with the rate. Are we also dealing with, will these help the quality of the storm water runoff going into Lotus Lake? Todd Hubmer: We will have a minor impact on water quality, although the impact that we’re going to see is that you’re going to see a more stable channel between Kerber and the south fall. We’re also going to lessen the potential for massive failure and deposits of sediment downstream into Lotus Lake like we saw in 2005. It will also assist or minimize that erosion in that last channel segment because we’re going to control the rate that water’s coming through there. We won’t have those large flash flows anymore because it will be contained with those ditch checks and in this wetland and we shouldn’t have that over topping at Kerber Boulevard either, so we won’t have this big rush of water running through there. It will be more regulated and controlled, so we shouldn’t have those large sediment. Mayor Furlong: So it may not, and I’m going to screw up all the acronyms so I’m not even going to try. Todd Hubmer: That’s okay. Mayor Furlong: But the quality improvement that you might get out of a storm water pond, you may not see that level of improvement but you are going to see less sediment being picked up because the rate is slower and there is more opportunities along the way for that, for the sediment to be applied. If it is picked up, to be deposited along the way rather than getting into the lake. Todd Hubmer: That’s true. Mayor Furlong: Is that a fair? Todd Hubmer: Yep. That’s a fair assessment, yep. 183 City Council Meeting - November 10, 2008 51 Mayor Furlong: And with that, I know one of the issues that happened with that storm event was the bounce in the lake level of Lotus Lake itself. Will these improvements help minimize at least for this sub-watershed area, minimize the effect on the rate at which the water gets into the lake? Todd Hubmer: We are definitely slowing the water down. It’s not going to come through in such a flash pattern. As we, as you look at those ponding improvements upstream of Kerber, you’ll have the potential to even do a greater impact on reducing discharge rates and reducing sediment load and waste load allocation. Mayor Furlong: And I guess in that question, if you go back to your very first picture. You have the red line around an area. Is that the sub-watershed that flows into, through this channel at some point in time? Todd Hubmer: Correct. Mayor Furlong: Okay. And it looks like the pond you were talking about is kind of near the middle of that. So is that drawing in most from the west? The north? The south? How much of this inside the red area is likely to go through there. I’m sure obviously not all of it does but a substantial portion? Todd Hubmer: Almost a segment here from Kerber down through the park. Come into here and then areas to the west come into this location. There may be the potential when you expand this to grab another watershed to the south and bring that in as well. There is one more component but we didn’t put it in the report because we haven’t talked with the landowner but there may be, at some point in time we would, we’d love to discuss how the property west of Powers Boulevard for maybe some wetland amenities to reduce any, reduce rates further from the west side of Powers Boulevard. Right now you can see it’s mostly green space so there isn’t a great deal of development there but it’d be a good place for say a large wetland complex or something to provide some amenity and clean the water even more before it comes under Powers and goes to Lotus Lake. Mayor Furlong: So all these collective improvements along the way ultimately are going to improve the, slow down the rate significantly. Improve the quality and ultimately affect Lotus Lake. Todd Hubmer: Absolutely. Mayor Furlong: Thank you. Councilman Litsey: Just one more quick question. When you have those step down dams or whatever you want to refer to them as, when you’re not having obviously rain and so forth, those will be dry? It’s just when you have a significant rain that that will back up a little bit to slow the rate? But then they’ll go dry afterwards... Todd Hubmer: Correct. Most the time we design those that within a 24 hour period or less, that they’re dry. And there’s two reasons for that. One, you don’t want the stagnant water in that 184 City Council Meeting - November 10, 2008 52 location. And two, it kills any vegetation that you have growing, and we want vegetation because that keeps this channel stable. Councilman Litsey: Okay. Thank you. Councilman McDonald: Can I just a follow-up? You talked about the event we had in, what? Todd Hubmer: 2005. Councilman McDonald: 2005. What is this being designed for? To stop that type of event or is it even a more, I don’t want to say catastrophic but even a more intense rain event. Todd Hubmer: Well actually we did two things. One, our standard design, fully the City’s standard design is looking at the 100 year rainfall event. What we refer to the 100 year. It’s kind of a bad acronym but I won’t get into that. And that’s about a 6 hour storm event. Or 6 inch storm event over 24 hours. And about 4 inches of that falls in a one hour time period. Now, if we look at the event that occurred in September of 2005, we had about 6.3 inches over a 6 hour period. So in a way we’re designing something that’s very similar to that event, but we also did run a 6.3 event in 6 hours over this and I think the biggest thing that we saw is that had the outlet, inlet at Kerber not plugged, and Kerber not overflowed with a very large rate of water, we might have prevented some of those catastrophic issues downstream. Councilman McDonald: Okay. So a larger event than 2005, this would survive. It may swamp it out but we’re not going to have something that’s washed away? Todd Hubmer: You would probably need some repairs. Councilman McDonald: Right. Okay. Okay, thanks. Mayor Furlong: Thank you. Any other questions? Everybody comfortable with them going forward as they recommended? I know there’s no action required on this this evening but it seems to make sense to go forward with the schedule that’s laid out and proceed. As they’ve recommended, unless there’s any objection. None? Okay. Very good. Thank you. Appreciate your time this evening and useful information. Let’s move forward on our agenda then. As I mentioned earlier we will defer item 4(b) to a future council meeting. CONSIDER FINAL ADOPTION OF THE 2030 COMPREHENSIVE PLAN. Kate Aanenson: Thank you. Well we’re pleased to present, we’re ready to make our final resolution for the comprehensive plan and appreciate all your input. The Council. The Planning Commission and the participation of all the staff. And of course most importantly our residents who were very active. I just want to give a brief background and then kind of just give a few summary points. Again not just only for the council but to those people that may be watching, kind of the importance of this vision document. So back in October we submitted our draft through adjacent communities and jurisdictions for them to comment. That comment period ended in April. While that comment period was open the Planning Commission held 3 hearings. 185 City Council Meeting - November 10, 2008 53 Public hearings be broken down into components. And those were in October and November and December. Then in January they recommended approval. We did spend some time with the Planning Commission, excuse me, the City Council again going through the comp plan in bite size pieces. Going through the different elements so in May you also recommended submittal of the comprehensive plan to the Metropolitan Council. So we actually had 3 hearing dates before the Metropolitan Council. The first one would be the Metropolitan Environmental Committee which recommended adoption. Bob Generous and myself did go down to the Metropolitan Council for the Community Development, which is really the big public hearing and input. There really wasn’t too many questions at that point. And then on October 22nd they did recommend final approval, and I did include the letter and I did want to state that they were pleased with the overall layout of the plan and we are one of the first communities to go through so we’re pretty excited about that too. So what they asked us to do, submit a copy of the adopted resolution and then we have to submit two final hard copies to the Met Council and then any ordinances. Now we’ve sharing those ordinances with you as we moved through. We had a very successful neighborhood, a couple of neighborhood meetings down in the Lyman, excuse me. Yeah, the Lyman/101 area and we’ll be working, as we talked about, in the downtown. Just talking to people. What’s changed in the last couple years and what they can anticipate and I think our residents feel very appreciative of keeping them in the loop of what’s going on and what they can anticipate. And we want to do the same thing in the downtown area as we’ve talked about some of the commercial potential. So with that, I just want to take a couple minutes and kind of go through the comp plan again. Not only for your, but just for our residents too. But the vision statement is our planning for today, providing for tomorrow. And the community goals were all the goals of all the different sections, whether it be transportation, sewer, water. Those are the community goals, and the strategic goals is really the council sets forward as the financial information, all those kind of are fiduciary things so again they’re all put in the comprehensive plan. And this is a little bit different. We actually structured this a little bit different than we had our last iteration so I think it’s very complete about somebody reading that just itself understands where the City’s going. Land use is really kind of considered the meat and potatoes of the comprehensive plan because that’s really again the vision of where we’re going, and I just want to share with you again some of the things that we changed. One of the things that we looked at. You can see in front, these are where we increased. We added more office industrial and excuse me, we reduced that. We actually added more commercial. 116 acres so we increased that. We increased the amount of pure office space and I think we found some areas that we think have high value, so those are the biggest changes. And then also when we got with this GIS and we took out the area below old 212, we were able to look at taking out some of that large lot and gave it a different land use, so I think that’s been very helpful. This is one of the changes that the Met Council did ask us to make. They actually wanted to see what we were at. Instead of the 2020. We liked looking at where we were in the 10 year snapshot, between this and last time but they actually wanted to look at our current and where we were going, so this was modified in the comp plan to show 2008 land use figures and 2020, where we’re going. But I think it’s important for us to look at the bigger snap shot, and that’s obviously reflected in the land use plan and this is on line. We already have people looking at, kind of looking at some of the information. Where we’ve dual guided. We’ve talked about some of that. The biggest change again is the potential for the additional commercial. Resource protection. This is again is a new chapter where we added historic preservation where we’re working with the county and the solar and then we also looked at the aggregate where we had the 186 City Council Meeting - November 10, 2008 54 old Moon Valley site, and I think the main thing we mentioned there, we want to continue to track funding so we can clean up that site. They’ve gotten most the lead out but we also think that’s an application for adaptive re-use of that property, so we identified that in the comp plan, so that was embellished a little bit. Housing, the goals that we have there would be that we really have a diversified housing stock. If you look at some of the things we’ve put in there, we have all different types of housing prices and types of housing, which is one of our strengths. If you look at, even in the financial. We looked at the future demand, which is very helpful again. We thanked Carver County for providing that. Using the Maxfield Study to give us where we are. What we anticipate for additional senior housing. We also gave a project report, the Livable Communities Act which we’re still involved. And then there’s also a discussion of demographic. What, so we can have an understanding again. I think we pointed out and you’re aware of that we have a little discrepancy in how the Met Council calculated our person per household, and so we’ll see what happens when we do the next census of where we’re at. We were right but we’ll see where we’re at next time. It just, we still think there’s a lot more young families in the community. Natural Resources. This part is kind of broken into the forestry part and the water. Water includes the wetlands, creeks and corridors. Ground water protection. I did want to mention for most cities that the storm water management is a big part of their comprehensive plan. That was actually done when Lori Haak was still here and because we were at our 10 year expiration date so that was done ahead of time, so that saved us a lot of work in putting this together. But again this is another reason why our residents enjoy the city, is our protection, or preservation of how we manage our natural resources. And that even includes going back and doing the streetscape. Those things that we do. Doing those joint projects on 101. Those are the things that we’ve identified. Parks and open space. Again this is showing our current park system. Where our future demands are. Where additional needs are. Connection of trails and sidewalks. Again another thing that makes it a great place to live. Those little connections that help people get to and from and enjoy their neighborhood. Transportation. This is one area, if you’ve seen our draft, that we didn’t get a lot of comments on and when it came back from the Met Council that they actually, we had a little bit more information on the light rail and this is, the County caught in the middle of the Met Council’s transportation plan so they had us take out some things on light rail and the Met Council is taking the lead on that and not MnDot. So we had clarified some things on there but so if you look on the staff report, we did, from your original draft, we showed you where we took some, kind of back peddled some language because Hennepin County’s taking the lead on the light rail transit. It’s stopping at Eden Prairie. We just made note of that. That there might be some pressure for some of that, so we softened that up a little bit. Then again the biggest change is we showed on the MUSA. We had originally had the 5 year increments. 2010. 2015. 2020. Really the only two additional lift stations, so we’re looking at sewer and water. The biggest issue there is, we have in our capital improvement plan provided for an additional lift station in that 2010 area, which we talked about potentially if Fairview goes forward, that would be tied into that type of project. So really what’s going to be the impetus for that to develop is demand from the property owners and then the ability to get it through somebody else’s property, and that does include the Bluff Creek Golf Course coming in for potential development. And then the yellow area of the 2015 area, the southern end of the city would require another lift station. Again the biggest impediment to this that we talked about in the transportation plan, which is a priority, is getting 101 upgraded for us to be able to service that, so all these things tie together. Transportation. Bob and I talked about. Sewer, water and transportation really all could be tied together because all the infrastructure is 187 City Council Meeting - November 10, 2008 55 important for us to continue to develop into the future. So you know we looked at that 2005 it seemed far off and it’s pretty much behind us now. Now we’re going to that next area. Capital improvements. Again we do a 5 year capital improvements. We set our 5 year up and we needed to include a 10 year so we took a stab at that. You know it’s hard to go that far forward. We do that, some of our financial planning but we did put the 10 year plan in there. So with that, we have a resolution for you to adopt the comprehensive plan. Again as we noted in there, we do have to send some information back, and again this is the vision statement. The implementation tool. The zoning ordinance, and there’s still some things that we’re working on that we shared with you but I think for the most part what we’re left is probably the commercial part and then ultimately some of those things regarding hard surface coverage and those sort of things and where we’re going with that. With that, be happy to answer any other questions. Otherwise we’re just looking for the approval and adoption of the resolution. Mayor Furlong: Thank you very much. Any questions for Ms. Aanenson or Mr. Generous? Todd Gerhardt: Mayor if I could just you know make a comment here. I want to thank Kate and Bob for taking the lead on this and all the department heads for the effort they put forth. I mean most of this was done in-house. A few graphics were outsourced but I mean we’ve been working on this for a good 2 years and had a lot of neighborhood input and public meetings. Roger was just pointing out that some of his other clients haven’t even gotten out of Step 1 here yet and I think the Mayor and I were at the 112 Leadership Group and we were the only community that has gotten Met Council approval so you know Kate’s done a great job of coordinating this and taking a real leadership role on it so. I just want to thank my staff and the City Council for putting up with us for the last year and sitting through all these meetings but it’s always nice to get Met Council’s blessing on this and some communities aren’t seeing the same so, and that’s about relationships too that Kate has built with staff at Met Council and our new commissioner over there has helped us out and so having those connections and relationships are good. Mayor Furlong: Any other thoughts or comments? I would echo similar comments and extend our thanks and appreciation obviously to staff and for their leadership and coordination and detailed analysis, but also to the residents that were participants involved, and I know that we had a number of open houses. There were a lot of other forms of communication but just from a, the open houses were good just to educate people. All of us who participated and public hearings at the Planning Commission. There was a lot of involvement and this was very much a plan that’s been put together by the citizens of Chanhassen, and that’s important. It’s always important to remember this is a plan. It’s a plan in process. It’s important, we don’t want ultimately to be, to be dictating the plan, the final result but this is our plan on where we think we’re going to go and how we’re going to get. This is how we’re going to get there. This is the road map. Mayor Furlong: It’s our vision. Mayor Furlong: Not the final destination. The vision and so it is going to be helpful to all involved and so thank you to everybody that was involved. We all appreciate their efforts. With that, is there a motion to adopt the resolution? 188 City Council Meeting - November 10, 2008 56 Councilwoman Ernst: I’ll make a motion. Mayor Furlong: Okay. Councilwoman Ernst: I make a motion that we approve the resolution adopting the City of Chanhassen’s 2030 Comprehensive Plan . Mayor Furlong: Thank you. Is there a second? Councilwoman Tjornhom: Second. Mayor Furlong: She beat you. We’ll give the second to Councilwoman Tjornhom. Any discussion? Resolution #2008-64: Councilwoman Ernst moved, Councilwoman Tjornhom seconded that the City Council approve the resolution adopting the City of Chanhassen’s 2030 Comprehensive Plan . All voted in favor and the motion carried unanimously with a vote of 5 to 0. Mayor Furlong: Thank you everyone. Kate Aanenson: Thank you. I just want to say thank you to Todd and to Karen and to Kim who spent a lot of time typing this, and we have it on line. Our residents love it that it’s on line because they can look up information. A lot of developers. They can download our maps so anybody that’s looking, what are your senior housing needs, we can direct them to that site so I think it’s, you know not a lot of cities have that capability so we find that very consumer friendly. We really get a lot of compliments on that so I want to thank Karen and Kim who’ve really worked hard to get it in this, what I think is a really nice format from where we’ve moved 10 years ago to the, it’s a very nice layout and I think that’s some of the compliments we got too so. Thank you. Councilman Litsey: I was truly impressed with the professional guidance that we received through city staff in working through this process. It was truly a team effort by all that we’ve talked about here, but you were the guiding force behind this, everyone here so thank you very much. Kate Aanenson: Thank you. Mayor Furlong: Alright, thank you. Move on to council presentations. COUNCIL PRESENTATIONS: Councilman Litsey: I was just going to congratulate Councilmember McDonald and Councilmember Tjornhom for being victorious in the election and I’m looking forward to working with you for at least 2 more years. On my end of it. You’ve got 4 so. 189 City Council Meeting - November 10, 2008 57 Mayor Furlong: Very good. Councilwoman Tjornhom: Thank you. Councilman McDonald: Thanks very much. I look forward to working with you for a good 2 years and plus. Councilman Litsey: We’ll see. Thank you. Councilwoman Ernst: I would echo that. Congratulations to both of you. Councilman McDonald: Thank you. Mayor Furlong: Any other presentations? Councilman Litsey: No group hug by the way. ADMINISTRATIVE PRESENTATIONS: Todd Gerhardt: Paul had informed me that Lyman Boulevard is open between Audubon and Galpin. Supposedly opened at 5:00 this evening so if you want to go to Holasek’s to get your poinsettias, go for it. Mayor Furlong: So Lyman is opened all the way across now? Todd Gerhardt: Yeah. Mayor Furlong: Past the new high school. Todd Gerhardt: Correct. From Audubon all the way over to Galpin. Mayor Furlong: It will be that way at least til next spring? Todd Gerhardt: Correct. Then they’ve got a little bit more work, I think August I think is what Paul said it will be closed again probably June, July and August so. And then we’ve been working hard, the public works crew in correcting the soils for the new public works facility. I drove out there today and the larger dirt piles are gone now so the building pad area has been corrected. We still have a little bit more work for the parking lots, but we’ve got the work that we wanted done before the frost hit so it looks good out there. Councilman Litsey: You didn’t get stuck? Todd Gerhardt: Nope. Nope, I stayed in the cul-de-sac today. But other than that, pretty quiet. Mayor Furlong: Okay. Very good. Anything from the correspondence packet? No? Okay. 190 City Council Meeting - November 10, 2008 58 CORRESPONDENCE DISCUSSION. None. Todd Gerhardt: One more thing. We should really thank Karen Engelhardt on the elections and all the judges. Knock on wood that everything went without a hitch. We had a little tabulator that you know the checks and balances she had in, we had a reserve tabulator that came in so she did a great job, and all the election judges and volunteers and that program just did a fantastic job. Mad rush in the morning but from what I’ve been told, there were no lines after the first two hours. Mayor Furlong: Very good. Thank you for bringing that up. Appreciate that. Well said. Anything else this evening for the council meeting? If not, we will complete just the item B on our work session immediately following. Councilwoman Ernst moved, Councilman Litsey seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 9:50 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 191 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING SUMMARY MINUTES OCTOBER 28, 2008 Chairman Daniel called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jeff Daniel, Tom Kelly, Glenn Stolar, Thor Smith and Dan Campion MEMBERS ABSENT: Steve Scharfenberg and Scott Wendt STAFF PRESENT: Todd Hoffman, Park and Rec Director; and Jerry Ruegemer, Recreation Superintendent APPROVAL OF AGENDA: Smith moved, Campion seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PUBLIC ANNOUNCEMENTS: Todd Hoffman updated the commission on the City’s plans for building a new public works facility. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: Stolar moved, Campion seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated September 23, 2008. FUTURE LAKE ANN PARK BALLFIELD CONCESSION BUILDING, REVIEW CONCEPTUAL DESIGN, HOISINGTON-KOEGLER GROUP. Todd Hoffman reviewed the current situation regarding the concession stand at Lake Ann Park and introduced Amy Bower with the Hoisington-Koegler Group who presented a concept plan for a new concession building. Commissioner Smith asked for clarification of the clear story feature. Commissioner Campion asked what the prep kitchen would add to the concession area, and the possibility of putting temporary walls around the picnic area for use in the off season, i.e. ice rinks and warming house. Commissioner Stolar asked if this would be a rental facility or run like the current concession stand. Chair Daniel asked if it was possible to move the existing ballfield concession stand to another location i.e. Bandimere. Todd Neils stated his concerns over the size of the proposed concession building and available storage. Todd Hoffman explained the benefits of having this project community built. RECREATION PROGRAM REPORTS: 2008 RESERVATION PICNIC SITE EVALUATION. Jerry Ruegemer reported on the 2008 picnic reservation expenses and revenues, along with suggesting possible name changes for the different park shelters. Commissioner Campion asked about the timing for installation of the 192 Park and Rec Commission Summary - October 28, 2008 2 stairway from the picnic shelters to Lake Ann beach. Commissioner Smith asked about updating the bathroom facilities. Chair Daniel suggested directional signage at Lake Ann Park. 2008 TREE LIGHTING CEREMONY. Jerry Ruegemer reminded commissioners that the annual Tree Lighting ceremony will be held on Saturday, December 6th at 5:00 p.m. Chair Daniel asked staff to give an update on the Halloween Party. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Todd Hoffman reviewed the park and trail system being proposed on the Tim and Dawn Erhart parcel for the Fairview Chanhassen Medical Specialty Center. Commissioners asked for clarification on the memo from Todd Hoffman to Kate Aanenson regarding the 2030 Comprehensive plan comments. Kelly moved, Campion seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Park and Recreation Commission meeting was adjourned. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 193 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING OCTOBER 28, 2008 Chairman Daniel called the meeting to order at 7:30 p.m. MEMBERS PRESENT: Jeff Daniel, Tom Kelly, Glenn Stolar, Thor Smith and Dan Campion MEMBERS ABSENT: Steve Scharfenberg and Scott Wendt STAFF PRESENT: Todd Hoffman, Park and Rec Director; and Jerry Ruegemer, Recreation Superintendent APPROVAL OF AGENDA: Smith moved, Campion seconded to approve the agenda as presented. All voted in favor and the motion carried unanimously with a vote of 5 to 0. PUBLIC ANNOUNCEMENTS: Hoffman: I have one. If you have not heard, the City is in the process of constructing a new public works building and I’ll put up a diagram of that structure in a moment but first there’s a press release. You received it so our Mayor, Council and our City Manager Todd Gerhardt are very proud of the fact that in selling the bonds, nearly $8 million, we had 9 bidders from across the country and we were upgraded by two points to a AA+. The council was discussing that last evening with the bond consultant. That saved the city approximately $160,000 over the life of the bond so it was very impressive to see that. I think the statement was 1 of 14 cities in the state with that rating and probably, I’m not sure if there’s a community that’s our size with that rating so great news and has to do with the good financial planning that the community undertakes. The reserves we have. Stability of our community. Good planning… So that was good news. And here’s the building, or a plan of the building. Are you familiar with the existing location on Park Road. So if you take Audubon. Take Highway 5 to Prince’s studio. Go south on Audubon and right there on the corner of Park Road is the public works structure. This new building, I know it’s hard to tell the scale but it’s 2 ½ times larger than the existing public works building and this structure will satisfy our public works needs into the future and build out of the community. So obviously you see a large garage area. The pull through feature is very nice for, when you’re hooked up for the next day’s job and you have a trailer and a pick-up and then these are the large stalls for plow trucks and then there’s room for the plows. So the plows come off all summer. They go on all winter and they’re just stored here during the summer. Smith: So that’s a garage? Hoffman: That’s a garage, yep. That’s the garage. For all the trucks and equipment. Right now lots of our equipment sits outside. If you go out to the public works building right now, all the plows are sitting outside and you know that’s just tough on equipment not to have it stored inside. When you’re only using it 4 months out of the year, then we let…outside so here we can protect it. Reception area and the lunch room. Offices. Men’s and women’s restrooms. Then 194 Park and Rec Commission Meeting - October 28, 2008 2 you move into all the work areas. The shops. Or the work bays and then the wood shop and sign shop. What else do we have? Utility shop over here. This is the welding bay. And a car wash and truck wash. This shows the mezzanine level which is above over here. So this project, like any project, I mean it’s been on the drawing boards for nearly 10 years and this site is a site that the City has owned since the, since that industrial park was developed some years ago. These lots had some soil problems. They weren’t the premium lots in the development and so they were just eventually purchased by the City and put into a holding pattern. So we had to correct those soils as a part of this but it became a very nice site. If you have a chance, take a drive down there. It’s on Park Court so it’s directly behind Paisley Park. If you’ve driven Highway 5, it’s directly behind Paisley Park. You’ve just got to wind your way around. It’s completely surrounded by a wooded area so it’s very, it’s not exposed. It’s very screened from Highway 5. From Audubon, which is a good thing for a public works facility. They will open in January of 2010. Daniel: So access to it, you’ll have to go down. Hoffman: Park Road. Daniel: Park Road, okay. Hoffman: Park Road either from Powers or from Audubon. Daniel: Gotch ya. Hoffman: Or I guess you could take a right on Highway 5 and there’s an access there too. Smith: What will they do with the current building? Hoffman: Sell it. Market it. The sale price is estimated at about a million eight, and it will help fund this project. Daniel: Fantastic. Is there anything from the park and rec department that will benefit off of there? Hoffman: Oh absolutely. This will be our, although we have the accessory building over at Lake Ann. This will be our main headquarters. This is where our parks crews and everybody will show up on a daily basis. Typically how they operate, all…so utilities, they have a morning meeting and they get their work plan going. Parks, they have a morning meeting. Streets have a morning meetings, so they’re either meeting in one particular area if the shop or they’re meeting in the superintendent’s office to talk about the day’s work briefly and get on from there. And they’ll pick up equipment at this building, or depending on the piece of equipment, they’ll head over to the accessory building… Daniel: Okay, so Lake Ann’s an accessory building. It’s not the park and rec’s building then? 195 Park and Rec Commission Meeting - October 28, 2008 3 Hoffman: Correct. Accessory building and it has the… Lake Ann maintenance building is also… Formerly that location was at the west fire station and Ridgeview wanted a better response time in the main core of our downtown so we worked with them and paid for that structure. But then in return for that they’re central here in our community so when we get called out for a Ridgeview…the west fire station was a reasonable location but not the best. If they had to get downtown they had to go all the way down…which was a challenge, and then head left on Highway 5, which is a challenge. Daniel: Even if you have sirens. Hoffman: There’ll be a tour coming up here next spring or summer so we’ll get you out. Take a look at the building and talk about the site. If you have any questions, let us know and we’ll try to answer them. Daniel: That’s exciting. I mean certainly the City’s going to benefit from it. And in talking to Todd Gerhardt, he’s excited about it. So are there any other amenities that will help, that are currently are not in place. I mean you mentioned the wood working. ...upgrades or are the upgrades in the. Hoffman: No. There’ll be upgrades in all areas, yeah. Our public works divisions, all of them will be able to better serve the community in this building. Everything will be upgraded and, our mechanics, utilities, it’s just going to be a much nicer facility. Daniel: Fantastic. Hoffman: Here’s the plans. You can keep one and pass them around. Just wanted to let you know that that’s ongoing and right now at present there are, this is not out to bid. It’s in the design phase but we are working in-house mainly through our street division to correct the soils. So we’re doing that in house to save those dollars and then also have the site ready for spring construction. Daniel: That’s exciting. Hoffman: You may vote here in the future elections. It may be a polling place. Daniel: Really? Hoffman: Yeah. It’s being designed to allow a polling in the lunchroom area. Stolar: Yeah, because you have this multi-purpose room here. It’s a pretty large size. Hoffman: Yeah. Stolar: That could be for large city meetings too. Like if you can’t fit in here because it seems like that’s bigger than here. 196 Park and Rec Commission Meeting - October 28, 2008 4 Hoffman: Yep. Stolar: 2,200 square feet. Hoffman: Yeah, there could be neighborhood meetings there. Daniel: On the mezzanine, the 5320. That’s just a storage? Hoffman: Cold storage up above, yep. Well actually heated storage in this structure up above. Daniel: How amazing. Hoffman: And that will be accessed by a crane lift out of the shop and then you can also access it from the garage via forklift. Daniel: Okay. Well thanks Todd. Is there anything else you want to talk about? Okay. Hoffman: Public announcement Jerry? Ruegemer: We can discuss the Halloween party later on in programs. Do a little verbal update. Daniel: Okay. VISITOR PRESENTATIONS: Daniel: I see we have some guests here. Hoffman: I think they’re for the next item unless you want to talk about something else? One at a time? Daniel: One at a time, so let’s just go on new business then. We’ll just wait for new business Todd? I mean as far as. Hoffman: Yeah. Daniel: Okay. Great. APPROVAL OF MINUTES: Stolar moved, Campion seconded to approve the verbatim and summary minutes of the Park and Recreation Commission meeting dated September 23, 2008. FUTURE LAKE ANN PARK BALLFIELD CONCESSION BUILDING, REVIEW CONCEPTUAL DESIGN, HOISINGTON-KOEGLER GROUP. Daniel: Is there somebody here from Hoisington-Koegler, is that correct? 197 Park and Rec Commission Meeting - October 28, 2008 5 Hoffman: Yep. Chair Daniels, members of the commission. This evening we’re going to have an introduction to a future proposed project at Lake Ann and it’s the Lake Ann concession building serving all the ballfields. The ballfields are really laid out 3 on one side. That was the original construction and then 4, 5 and 6 were added with the later acquisition some, a mere 20 years later. So we have not quite a wheel pattern but a 6 field structure where this current concession stand situated between Fields 2, 3, 4 and 5. Best viewing obviously is to Fields 4 and 5 at present because you have the first base or the home plate’s right there just outside the concession stand. It’s always been the concept that as Lake Ann matures we’ll add these new facilities. Modern restrooms. Better concession areas. Those type of things and so with the recent lighting addition and then the picnic shelter addition at Parkview picnic area, we want to move into the next phase of construction at Lake Ann and that includes a concession building and that future amphitheater on the site. The existing building was donated to the city by the Legion back in the late 80’s. It actually was kind of placed on site and then there was nobody around to coordinate the installation or the construction of the structure so it sat out there for a year and a half to two years. And then I believe it was in ’89 it was, the Legion had a contractor…so it served the community very well. It still serves as a focal point for that area but it’s not sized sufficiently to accommodate the type of concession activities that we want to see happen at that park. Not only for day to day use but then especially for tournaments and those type of events. Special events. And in the interim, as we’ve progressed through history, we’ve continued to fill the available concession and storage space with electronics equipment. The contactors primarily for the lights so that’s been getting smaller and smaller. If you’ve ever been there when they’re serving concessions, often time they’re outside the concession area. They’re not actually using the building. They’re more set up outside of the concession windows. They’re just using the ledge as a serving area. Tonight, well to move this item forward we’ve retained Hoisington-Koegler Group. Tonight we have Amy, it’s Bower right? Yep, with Hoisington-Koegler here and she can give us a presentation about the concept plan and they’ve presented, or they’re prepared for the proposed building. Amy Bower: Thanks Todd. I have handouts, you might have had a handout in your packet but we’ve done a little more work since then and… I can start by going through the lines we have prepared. We have building elevations and a building detail plan. Also have a site plan over an existing aerial so you can see the existing pavilion. Todd explained where that is now. But the proposed new plan would place the new concessions on top of the existing. That would take advantage of the existing mechanical room so it doesn’t have to be located. It also takes advantage of the great location that the pavilion’s at now. The high point in the park and the proximity to the ballfields and building to the playground and the ballfields. And also here are elevations, we tried to add height to the structure with a clear story and a copula. Even maybe a weather vane or something because really this is going to be a great structure that you’ll be able to see throughout the park as you drive around and it will create a great focal point and landmark. If I talk about the structure itself, the plan. This structure is 1,300 square feet. The old structure was 700 square feet. So it’s expanding it quite a bit. We’re introducing permanent restrooms. Women’s and men’s. Three stalls are shown here. Concession room. Two different storage and this storage here with, part of it will be taken up by existing mechanical that’s on site. And almost half the structure will be a covered picnic area. You can see it best in the elevation. Imagine picnic tables under here and concessions would open up underneath the covered part of the pavilion. The clear story on top would allow light into the covered picnic 198 Park and Rec Commission Meeting - October 28, 2008 6 area so it won’t be so dark, which will be a great feature, and like I mentioned before, adding this height to the structure itself. And I draw your attention to the, now the site plan, the way the structure’s positioned, is the open side of the pavilion would again be pointed toward the playground and the ballfields. And around the structure we propose a plaza that would help orchestrate all the trails coming into this site and help organize it and offer kind of a spillover for the picnic area if you want to be sitting out in the sun. And the plaza area is defined by a short seat walk. 18 inch high wall that people could sit on casually. Also helps channel traffic to the trail so people aren’t trafficking over the turf and putting turf damage. There’s a drinking fountain existing somewhat about here on the site. We’re proposing that would be removed and the drinking fountain become part of the building. Ease of maintenance and upgrade on the drinking water feature. We also show some landscaping and additional shade trees to help create shade for spectators and some shrub buffering shown here and here on either side, and help buffering the existing utilities that are right out there and highly visible. The parking here might be expanded in the future to make it more accessible to more people. I know this site is often used for the playground. There’s no ballfields so it’d be a great amenity for people on non- ballfield days also. Point to the elevation of the building. Some of the features where stone work on the lower half to kind of replicate that’s on some of the existing park buildings. We’re showing the timber built building. The siding. Gatewood or metal. Lower maintenance. We’re showing a metal roof. Clear story and the copula and weather vane. If you refer to the cost estimate, we started to list some of the things that would have to happen for this plan to be seen, and of course we start with the demo and salvage. Demo work of the existing pavilion. The utility work. The sewer line would have to be brought in. Update of the water line and electrical, which we don’t have a price on yet but we’ll get some comp to the city staff on that. Item number 3, the building cost as shown would be estimated at $273,000. We show deducts for things like the clear story. Needing the stone work or switching the metal roof to a shingled roof as ways to reduce cost if you’re trying to meet a certain budget. Also the prep kitchen as budgeted would just be a simple prep kitchen. You bring in food but for another $75,000 you could bring in a grill and ventilation hood to…concessions. The remaining items are general earth work and seat walls on the site. Amenities and landscaping. Again the plaza area could be pavers or we could switch to concrete for a budget cost. We’ve included some architectural and engineering design fees if this was to go through the typical bidding, design, construction avenue and we’ve also added a contingency of 15%. The project total comes to $465,754. And again that doesn’t include the sewer extension and utility updates which we will get some pricing on. We’ll update our cost estimates to include all that. We’re also taking more input I think and we can adjust any plans and cost estimates that have a package for people to go out and get some… If anyone has any questions or input they would like to add. Daniel: Absolutely. Why don’t we start with Thor. Smith: What is clear story? Amy Bower: Clear story, it’s not a usable space. It’s just lifting up a skylight. It’s the lifted space to allow light in. Hoffman: It was switched because of an inability to have occupancy. 199 Park and Rec Commission Meeting - October 28, 2008 7 Smith: Okay, because that’s what I’m looking at this and I’m seeing that there’s a club house above there and so that’s. Amy Bower: So yeah in your packet we’ve proposed a club house but then accessibility, it’s far too expensive to put an elevator in there so it became more of a clear story and maybe not a usable. Smith: Oh, so just open with, okay. Daniel: Is that mandated Todd? Hoffman: Yes. Daniel: That we have to have handicap accessibility to the club house? Hoffman: Yes. Daniel: Okay. That would make a difference. Hoffman: If this was a private facility or being built by a private organization, you could have that club house but not in a municipal building. Daniel: Okay. Joint venture? Hoffman: No. Public space. Without an elevator. Daniel: Okay. I would say that would take out the equation because an elevator would be. Hoffman: And you know as a public organization it’s only fair… Daniel: Oh absolutely. Well especially for a club house of that size. I mean you’re looking at, what was that, 700 square feet or so? I’m just a guess, and that could have potential yeah, renting with recreation aside and certainly we’d need to have something like that accessible so. Smith: I don’t get it. I mean where’s the upper level? Hoffman: Sorry for the confusion. It’s a fast moving concept. Smith: That’s the only question I have. I think it looks like, I mean as designed it looks like a great building. Certainly would improve the concession situation at that park, that’s for sure. Campion: I had a question on the prep kitchen. What does that add that isn’t in the concessions area? 200 Park and Rec Commission Meeting - October 28, 2008 8 Amy Bower: The prep kitchen, the $75,000 is you know, I think everything has to be stainless steel and stainless steel back with a different material on the floor. Total sanitation and the cooking, it has a dryer, ventilation hood. A sprinkler then because you’ve got grease. Campion: So that would just be upgrading the concessions area? Amy Bower: So that would be, yeah. A plus number that didn’t include in the total price. Hoffman: It would take the concessions area from basically counter tops where you would import equipment to a prep kitchen. Campion: A full kitchen. Daniel: What’s been the feedback Todd that you’ve seen from other organizations with regards to this particular facility? Do they anticipate, much like Lion’s Park in Victoria which has the built in grills and the whole works, is that something that they’re looking at? Or are they just. Hoffman: It’s something we want to talk about. Once you put a prep kitchen in you’re going to have, if it’s not used enough it’s going to be a whole lot of initial expense and then maintenance, long term maintenance. And so if you can have some grills in the storage area. You push the grills outside and cook the hamburgers and serve them up with hot plates and, that works very well. That’s how the high schools are doing it right now. All high schools. Stolar: Bennett Park does it that way. Hoffman: We would really have to have, almost a, either a vendor or really an established system to be investing that kind of, those kind of dollars in a park kitchen. Daniel: ...because the image I have, which I think it works out great when the Lion’s in Victoria do their annual tournament. I mean that’s a well run, well run tournament, but not only that but the grill that they use, I mean it’s fantastic so I mean, but that’s one or two times a year that they may be using it so to put that type of expense and I just wanted to get feedback from you, if that’s working or not. Hoffman: It’s all in conversation. Again, we’re not here to come up with a complete answer tonight. We just want to talk, initiate the conversation. Daniel: But absolutely. That’s what needs to be taken into consideration. Campion: This is just a question and it might be pretty ridiculous but is there such a thing as putting like the ability to have temporary walls around the picnic area so that it could be used maybe as, for some purpose in the winter or off seasons? Hoffman: There’s been buildings like that. I’m not sure how. 201 Park and Rec Commission Meeting - October 28, 2008 9 Amy Bower: I know Nicollet Island, you know they’ve got heated tents kind of on patios. You’ve seen the little heaters or something too you can bring in. Kind of portable heaters. Daniel: I know Rosemount at their pavilion, Eden Prairie, right next to Costco, they have a seasonal facility that you can use in the winter with sliding glass doors. It’s actually a beautiful facility. Well out of our budget but the cost of the glass like that, it’d probably have to be…glass probably be tremendously expensive but yeah certainly it’s the right idea. That’s why the club house would have been interesting. Campion: Right, well and. Stolar: And I don’t think it’s that crazy of a question because my thought being how do you, you know if you’re going to invest this money, how do you make it multi-use. As well as maybe attract new types of events to Lake Ann. I don’t know if this is another ridiculous question but like do we turn one of the fields into an ice rink in the winter. This is a warming house. Campion: Yeah, a warming house. Stolar: We’ve got two lighted areas there and now we’ve got full year use that you know something like this would be fantastic. I don’t know if that’s something that we could ask them to at least give us thoughts on, or options. And then that also I think adds to the use of Lake Ann. Daniel: Yeah, I mean absolutely. There’s other things that I know we’ve discussed before with Lake Ann, and Jerry you know with regards to recreation, obviously in summer we have a budget already set aside for rental equipment such as the canoes and the kayaks, paddle boats. And I don’t know if we want to get in the business, we’ve talked about this so much like what Centennial Lakes do with the rental equipment of skates or cross country skis. Again I think it’s a good point and at least something we should take, if we’re going to have discussion about this, and it’s going to be a premiere facility, should we just think a little bit outside the box and just open to questions such as skating rink. Again bringing it into really what would be a premiere park. The only problem I can think of Glenn is that, if based on the location, to get realistically with skating and all that stuff and…steps because right now there aren’t steps at all in that place and your access to it would all be downhill with a fence. Smith: That’s the fun part of it. Daniel: I don’t know, I was just looking outside of the box. Smith: You’re also looking at, you know now you’re enclosing the building. You know the exterior. Campion: I was thinking collapsible doors or something like that so it’d be open in the summer but in the, you know that would be either removable or just open and bolted, open for the summer. 202 Park and Rec Commission Meeting - October 28, 2008 10 Stolar: That’s what I was thinking too. …open this in the summer but you’d make it enclosed in the winter. Hoffman: That’s possible and then you’d just have to go to why would we do it. Is there a use there? Campion: Or we could have, I mean winter activities like yoga classes or I don’t know what, I mean to utilize the spaces. Daniel: Extra space from a heating standpoint though. Even those panels like that interlocking. They are there. I’ve seen them before as mentioned but they’d be a tremendous amount of cost. Smith: See that was my whole point is, you’re bringing your cost up like, and I have no idea but I mean it’s a tremendous amount. Campion: …is it possible as an actual what would it cost, and if it’s just ridiculous, there’s no good solution, then okay. But at least we could ask. Daniel: Realistically Lake Ann, once the snow flies, it gets pretty quiet with the exception of a wonderful day in February. Then it turns riot so I think certainly it would be nice to promote the activity to the lake. I mean really our premiere park in the city and if there is an option on that. And I guess you know again, that’s pretty much like an amphitheater. Much like what we’ve got with the existing pavilion right now that’s down by Lake Ann Beach. I mean there’s just multiple things that we could certainly take a look at but again, utilizing it 360 days versus just April through whenever. Hoffman: And in that conversation we also want to consider that Lake Ann is located almost exactly between City Center Park and the Rec Center which are two winter use facilities that are built and managed for winter recreation and so I’m not sure that the economics are going to be there to say let’s introduce an additional. You know we have a three quarter, $275,000 warming house at the Rec Center. We have a portable warming house here. We have invested in ice and lights here. We have invested in ice and lights out there. Daniel: That’s a good point Todd. Hoffman: And just the layout of having to flood a ballfield, when you kill the grass and you have to go downhill. Stolar: That’s why, yeah. I mean those are the questions but if it doesn’t make sense then it doesn’t make sense. Just it’s a nice facility to have it only used 6 months of the year. Daniel: I guess the other question is, and actually I’ll save mine. Glenn, do you have some that you want? Or Dan. Campion: That’s it for me. 203 Park and Rec Commission Meeting - October 28, 2008 11 Stolar: I do have a question playing on this. Are we expecting that if we did something like this that we would rent it out? Ruegemer: To individual youth associations to perform concession operations? Stolar: Well there’s several levels. One is that, right. So is it rental or are we going to run it as a concession like the other concession stand? Hoffman: I don’t envision that we would rent this as a pavilion. It would be a concession area to be operated through a variety of arrangements, both through our youth athletic association, our volunteer groups in the community, non-profit groups. But day in and day out it’s going to be very popular for the playground that’s there so there’s also going to be a lot of groups coming in and activities going on. And with the other 3 shelters or pavilions located at Lake Susan and two at Lake Ann, obviously there would be some conflicts here for group activities. There may be an occasion, a date or a time of the week or a time of the season that’s available that we would move somebody over there for a group and may generate some revenue, but I would not envision that that would be a big part of this operation. Stolar: Then I had another question. Part of what we’re doing here, you know adding all the nice facilities. Do we have a plan to upgrade the facilities that currently exist? The washrooms and the pavilion, Lakeside pavilion. Hoffman: Not currently. Stolar: Because that’s something I think that was, we’ll get to that later at the report that some of the questions are, I think especially the bathrooms there, to upgrade those. Hoffman: We have, there have been some upgrades at that facility since the time it was opened. The building has been completely re-wired and that’s a key in the area. There’s a very high water table. Significant high water table location. We experienced some significant frost heaving in that structure the first year so we introduced enough heat to keep the frost out of the footings at the Lake Ann, the lower Lakeside pavilion. We have some heat in there now and we’ve re-wired the building. The wiring is all in conduit. That was poured in place concrete and you asked for us to do that so we could re-wire. As far as a remodel or an update, that has not been… We replaced a lot of busted up front doors that get kicked in. Kelly: So I can understand the problem. Glenn’s question. So this facility as is only kind of will truly be in operation for youth sporting events. The city would not run this like it runs the concession stand by the lake. Hoffman: We don’t think so. Kelly: Okay. So it’d purely be a Saturday-Sunday type of operation. Hoffman: Or Monday through Friday if they want to operate concessions. 204 Park and Rec Commission Meeting - October 28, 2008 12 Daniel: Yeah, if softball wants to, if there’s an organization through the softball leagues that they’re going to bring concessions in. Campion: Because it could potentially be concessions for parents or children using the playground. Smith: Yeah, if there’s Boy Scouts that want to run concessions or something during the softball, you know during the week. Stolar: I think what we’re saying is if you’re going to have a bunch of parents just during the day out there at the playground, they would have to go down to the lakeside pavilion to be able to get concessions. Hoffman: Correct. Daniel: Which is okay. Campion: You could have maybe vending machines or something like that there as well. Daniel: The question I have, the existing facility prompted a question. So it sounds like to me that was a modular or pre-built structure that was located. Is that true or not? Hoffman: No. Daniel: Oh it wasn’t? Hoffman: Custom built. Daniel: So it was custom built, but it was not, basically you moved it to the existing location once it got prepped? So it was manufactured. Sat for a while and then they built. They put it on top, is that correct? Hoffman: Oh the existing… Daniel: The old concession stand, yes. Hoffman: Yeah, it’s a pre-fab structure. Yep. Daniel: Okay. Is there, would it make sense for us to, if we go down this path, to take that existing structure, which I’m assuming takes a few bolts, since that’s all probably it took to get on there, and consider moving it out to like Bandimere temporarily? Hoffman: It could be. Daniel: I guess, I mean granted, it’s not the best structure but I know we had some consideration about putting something out at Bandimere and a short term investment of some footings and I 205 Park and Rec Commission Meeting - October 28, 2008 13 guess from an electrical, if that’s all we need since we’re not going to be running to power lights or anything like that but that’s a short term investment before we make any decision. Why not give it consideration. I mean it is small. I was out there a couple weeks ago during a football game and I stopped and looked and go god, that is small. You’re right. We do need something a little bit bigger, but certainly because Bandimere theoretically has what, 3 fields? So if you’re generating a smaller crowd. At least we’ll give them something. Give some shelter. If that is truly “modular” and all it takes is moving it, which is not easy but still. Hoffman: Yeah. We run it under cost benefit analysis. I’m not sure where we come out. Daniel: Compared to stick buildings going up. Hoffman: Well, or buying a new structure and having it delivered to the site. By the time you tear that thing down to what you need to move it, the value of a 20 year structure is going to be…so we’ll take a look at that. You’re going to have more cost in moving and rebuilding obviously than the value of the structure and so you’re going to take a look at that and do you want to re-purchase that. You know what does that cost so we’re going to want to take a look at that. Daniel: Yeah, and that’s exactly you know. Stolar: It comes in less than the cost to destroy it. Hoffman: Yeah, if we can find somebody to take it away for less than, all these numbers are, it’s just an idea so we get to the point… Stolar: Yeah, but there might be some group that’d say we’ll use it. Hoffman: Yeah, like our park maintenance division. You tell them we… Daniel: The second question I have, just so I understand the bidding process. The contingency of 50%, that’s just plus or minus things that we may not see or. Hoffman: Yeah. Again I wouldn’t get too. Daniel: No, but just the whole process. I’m not fixated on a number. Just the big, or… Hoffman: Yeah, we already talked about a community build. This thing, we’re talking with a group called Carver-Scott Coop who would provide all the construction labor and so the Carver- Scott Coop operates out of downtown Chaska. They have a youth build program and they normally build houses and they have two houses that are constructed on their lot that they cannot sell because of the economic slow down in housing, so they’re looking for another project and I met with them out at Lake Ann and they would be willing to do this next year during, put footings in the ground. In August and September they would want to do all the stick building all next winter which is the time that they want to use for their classroom time during the winter. And so that’s one possibility for some community invest that we have members of the 206 Park and Rec Commission Meeting - October 28, 2008 14 commission that want to talk about some fundraising opportunities and so we just want to get you understanding that these things are not inexpensive but these costs are going to be juggled around and things are going to be shifted and what can get donated and what can we, what will we have to pay for. What components. What can we do in house? Stolar: Like these pavers, could those be, you sell the bricks like what Bennett does? Hoffman: Sure. Absolutely. You know currently in our 2013 budget cycle. If you’re going to move it forward, you’re going to need to come up with something creative for the council to bite on that so that’s for another future work session. Daniel: A couple more questions. Just on the design that we have right here. Are we mandated by a number of stalls? And the only reason I ask that is, is the concession at 8 feet wide, wide enough or maybe what we want to do for a longer scale operation such as larger tournaments. Little League tournaments and things like that, so I mean if we’re going to be looking at something like this, should we bring or maximize the square footage within there because obviously we have to take into consideration shelving and storage and displays. I mean those things, and that’s why I was curious if we’re set on a specific square foot size, which is okay, because obviously the site can only offer so much. Then where would we have to give and take and you know is there a regulation or anything that we set forward that says you have to have so many stalls or anything like that Todd? Or we can make it bigger. Hoffman: The number of stalls, the pictures are fine. Daniel: Okay. Hoffman: And I think you’ve answered some of your own questions on you know how hard you want to, it fits on the site. Do we need to get it bigger? There’s a narrowness to the site created by the ballfields on one side and the utilities on the other and the basic premise is we’re building around those existing utilities that are there and they’re going to sit right in this mechanical storage area. And then you go from the existing or the new facilities. Daniel: And that’s why, you know looking at 8 foot by 20, 8 foot by 18. Well actually that’s a pretty good, that’s a pretty big room. Amy Bower: Yeah, I think you, the width is kind of constrained because we need, because the grades and needing to get a trail on either side but definitely coming north, you know the bathroom could slide and the storage could slide. Daniel: Just a little, not wider. 26 foot wide by, go for 8 and possibly even 10. It’s the little things like that that you realize just how small sometimes 8 feet are. Especially when there’s 4 or 5 parents in there working, and they’re jumping all over each other trying to, it just you know, when we get to, these are little knick knack details that if we ever get to this point, I’d love to have the conversation on but at least as far as from design standpoint, I think those are the things at least I want to throw out there at this point so that when, if you go back to the drawing board. 207 Park and Rec Commission Meeting - October 28, 2008 15 Amy Bower: We also can get the cost, more appropriate to decide more. Daniel: Yeah and, well I think the design is fantastic. I really do like it and I like it with regards to the clear story and the extra light that’s going to be brought in there. I’m sold on the idea of a metal roof to keep a continuation of what we have. I think with the new facility as well as all of them. The stone work is going to look great. And I think a facility of that height is going to stand out and you’ll see it from Highway 5. You’ll see it all the way from Target, which I think is good so we want to have something presentable, if we’re going to, again if we’re going to have that. I guess for us to take a look at this, I think it’s a great concept and I think you’re right Todd. We certainly need to find out where the priority lies within our budget for this particular project and I don’t know if we’ve had any discussions about a work session on this, if it becomes a priority. I mean I’d like to understand from your perspective you know where you think this might lie within the budget for the next 2 years. I mean we’ve got a lot of road projects coming up here. Path projects especially that are eating up our capital. So with building held to a minimum right now, and I don’t see anything in the near future here, we’ve got to be very careful about how we spend this money and so I guess again I’m open. I’d like to get some feedback from yourself as far as where we’re at. Hoffman: Just briefly my initial position is that we can see a city investment of $100,000 or under on this project and then you have the rest of the either material cost or labor donated. We could have this building open by spring of 2010, and so that’s what I would like to sit down with you in a work session about and talk about well how’s that going to happen. Who’s going to donate what? There are going to be certain parts of this that we’re going to have to pay for. Daniel: Absolutely. Hoffman: And so I think we can get that to $100,000 or less. We present that to the council and say here, here’s a $465,000 project. We have it down to $100,000 cash investment from the city and other donations in labor and materials for the remainder of it. We’ll have to work on that and see where it comes out. If we go that route, things like $40,000 of clear story may or may not stay in the building. But something that we’ll have to talk about so we’ll go through. Daniel: Absolutely and I think that’s the right approach and I think…concept it’s needed at some point and where that is in the future here is certainly going to be the question but I think it’d be nice for us to have a work session on this to creatively come up with some ideas and get input from the public as well and other organizations as far as how they’d like to help and contribute and see what we can do. And I think that number, that $100,000 number is workable, even within our CIP and I think the City Council will see that as an investment. So I mean a very smart investment given the cost. So is there anything we need to do on our end Todd? Hoffman: I’d like to hear from Todd this evening, his initial thoughts. Daniel: Sure. Todd? Todd Neils: …but I think a lot of the questions that I had were around sizing and they’ve been addressed. One of our concerns beyond the size of the concessions and having them available is 208 Park and Rec Commission Meeting - October 28, 2008 16 also storage. As we talked about with Mr. Ruegemer, you know during this baseball season, softball season there’s, has a tendency to be rain and so there’s a need for storage space for rains and dried off and…storage and so on and so forth. So as long as there’s an opportunity to either rent the space or have usable space for that, I think it sounds and looks fantastic. Stolar: Todd, along that line. Once the public works building gets in, do we have extra storage then in the building down at the end there? Hoffman: There could be room there but having public access to that facility where you have, once you get in the building you’re in the whole building. Stolar: Okay there’s no. Hoffman: It would be problematic. Daniel: Yeah, there certainly is, there certainly appears to be a large amount of storage. I mean at least. Stolar: But that would be for the concession area. Daniel: Oh concession and mechanical storage. Stolar: And I know when, compared to Bennett when I go into their’s, I mean it’s stacked. So but again, if we aren’t going to be supplying it, and people are bringing their own, then that becomes available storage. If we aren’t going to have anything there that. Hoffman: Yeah, we’ll address that. We can talk about it. Will this be big enough? There’s also another conversation that we’re going to be talking about in November-December and that is Ballfield #3. Do you remember when we moved the fence back on Ballfield #2? We put a, you know the batting cage out there and so that’s an accessory structure and we could talk about it as long as we keep with the architecture. You know this level, an accessory building in either the outfield of 2 or 3 and once you move those fences up and so we could talk about that at that time. Stolar: Oh yeah. We could take the building that’s here and move that over there and put it as storage. Hoffman: It’s something we want to be cautious of. These are public park facilities and buildings really need to be kept public. Once you start putting storage sheds in and putting names on them that this is a storage shed for this use, other people start to look at that and say well why don’t we have storage. Why doesn’t soccer have storage then? We don’t have storage either so it’s a complicated question… Campion: Back to that club house. So that would require an elevator, right? Hoffman: Yep. 209 Park and Rec Commission Meeting - October 28, 2008 17 Campion: And the cost of an elevator ballpark is? Hoffman: About as much as the building. Campion: Really? Okay. Daniel: Alright. Is there anything else? Amy, thank you very much. You have a great design. We don’t have any old business. Stolar: I’m sorry, can I follow up on one thing here? Daniel: Oh, absolutely. Stolar: So Todd your thought is, because Dan and I were talking about whether or not we need a motion as far as getting a committee together. Your thought is the next step is you probably should have a more in depth working session as a commission and then figure out how we want to approach it at that point. Hoffman: There’s going to need to be some type of an action committee to make this happen. Similar to the veteran’s monument. You know that started as an idea. Good idea. Let’s do it so that’s what we these thoughts and drawings are about. Is this a good idea? Is it something the community wants to rally around? I’m just not sure that the council is ready to invest another half a million dollars at Lake Ann. They just got done funding the ballfield lights and so I think as a community we’re going to have to get a little bit more volume on the structure. The bricks is a great concept. If you can put names out there. You just have another conversation piece out on your building site. The community build, they were very excited about the project. The gentleman lives in Chanhassen. They’re familiar with Lake Ann. The timing works out great. As we talk tonight, you know Lake Ann shuts down. The Lake Ann ballfields shut down towards the end of the year. You know…put the footings in, and again those are, we need to look at, we have DayCo Concrete in town. We have lots of trade folks in town that have been around. Have done very well in our community and you’ve just got to go out and start talking to those people about, to them, let’s say they’re going to take this on as a job and they’re going to make $50,000 on it. Well, and then reverse it and say okay, well let’s take this on and the City has to pay material costs and a fair investment in labor. It’s really something they can show up and they can have…so you start to look for individual trades. Who do we have contacts with? Who can we partner with? Do we have to pay for their wire for, or do we have to pay for their materials? If you pay materials, you get, you can go a long ways and then having that labor donated. Because going out and getting outright cash to buy things is not always the easiest thing, but if you leverage materials with labor, I think we can get a long ways towards completing the project. Kelly: You think that can accomplish through in $60,000? Just I mean because that’s, I mean that’s a lot. Hoffman: Yeah, I think so. 210 Park and Rec Commission Meeting - October 28, 2008 18 Kelly: Okay. Hoffman: I think the project costs can come down. The clear story’s nice but if you’re going to do a community build project, I’m not sure you’re going to see that. You’re probably just going to erase that off the architectural drawing and you’re going to have a roof line much like you have over at your shelter. So I think project costs can be reduced. Demo we can do. Utility work and those type of things can be incorporated into another project. So you understand what happens, the water service is already here. It runs right underneath the building. The electrical is already there. You just got to connect it in and you know connect it to electrical service. And then sewer, there’s a grinder station right down at the turn around at the beach, and that services the other picnic pavilion concession stand right so you would do a gravity feed line from this, from these restrooms down to that grinder station, and that is a 4 inch force main that grinds that sewage and sends it all the way around Lake Ann to another lift station which is in Greenwood Shores Park. So the complexity of that system has already been put in place. Kelly: Okay. Hoffman: There was a great deal of water and sewer work that went into, when we built the pavilion down there, sewer, water, electrical, it was a long ways away. Water and sewer, or water was on the other side of Highway 5. Sewer was over at Greenwood Shores. Electrical had to be brought in and so those expenses were undertaken years ago with the original development so this is going to be a lot more economical… So we’ll have to juggle those costs. The monument, the pavers were just donated by Anchor Block. Anchor Block donated all the block for the pavers for the new monument and also all the block for the retaining wall, and so community build type of projects, the more people you get behind it. The more people they know. The more friends they have and you start to build a grass roots effort to get a structure like this completed. And then in the end you really have a facility, who has ownership in the picnic pavilion? Not a lot. People are going to enjoy using it, but if this is a community build project, people are going to have a great deal of ownership out there. Both parents and kids and you can see that and so I see that as a potential benefit which is, you know a community build project builds community pride. Ownership in their park. Ownership in what they have and I think it’d be a great project for it. Campion: Todd has there been a request or an effort for getting similar plans drawn up for the amphitheater? Hoffman: There have not but we have to think about that after the first of the year. Campion: Okay. Hoffman: You know this investment, this is, we’re investing approximately $4,000 for professional services here up to this point. Fairly reasonable to get us to a conversation point without that investment. We don’t really have a direction. For one thing I really enjoy about this plan is just the layout that Amy was talking about. This plan here shows all the connections to all the trails. There are really 1, 2, 3, 4, 5 entrance points into this facility and I think their wing walls really present a nice framing of this focal point. And so it fits on the site. The existing 211 Park and Rec Commission Meeting - October 28, 2008 19 building. Reasonably serviceable but this structure is just…the type of events. The feeling they will have there when you’re up at a tournament. There’s adequate space for people to mill around and get their concessions and have conversation and get to the playground and they can see what’s going on. Right now it’s like okay, there’s 6 of you under there. That’s it. Have you seen it up here in the rain? Stolar: That will be a fundraiser for next year. We’ll just rent out that space. Build a new pavilion. I think it’s a great idea. Having the drawing helps a lot and you know as we go talk to people or start envisioning what it might be. It’s right there. Daniel: Especially visualizing the facility. It’s something to start with. Get your teeth on at least and. Hoffman: Let’s sit down, we’ll either do a Saturday morning or evening and kind of split it out and talk about the different components. Then we’ll bring our community groups in. There’s Lion’s, Rotary. Chamber or business community. All the youth athletic associations. Brick sale. We kick off the brick sale at the beginning of the season next year. Define the photo. Define the image. You get that posted. You post it on a board right there. You start listing what’s being raised. What’s being donated. Who’s doing what. It really builds some momentum to the project. Brings the community together. There’s really no park that brings the community together like Lake Ann currently does. The Miracles for Mitch and the beach and all of the other activities. The sporting events. I’m never afraid to challenge the people of our community. They really respond. Daniel: Is there anything else Todd? RECREATION PROGRAM REPORTS: 2008 RESERVATION PICNIC SITE EVALUATION. Ruegemer: Thank Chair Daniels. Just wrapped up our 2008 picnic campaign. Our last picnic was scheduled I think the weekend of October 12th so we went about 2 weeks later than we normally do, but there was interest out there to continue with the nice fall with reservations so we did certainly accommodate the groups requests for that. We’re just a shade under $10,000 in revenue for the picnic rentals for the year. Certainly our most popular sites again were Lake Ann, Lake Susan and with that we did increase a little bit during the week at Lake Susan for rentals that sort of thing there too so there certainly is, certainly we’re trying to get more exposure during the week there so we can kind of fill that, kind of the blank spots in the calendar so to speak so we were pretty busy with that. We increased our programming out at Lake Ann certainly with another week of Adventure Camp out there and other types of programs that we had versus the seniors. The seniors went out there from Sue Bill’s program, or our program through the recreation department here so. They were very popular out there. It’s nice to get out in the parks. We did house roughly 10,000 people at our picnic sites through the reservations at Lake Ann and Lake Susan, so that was an increase of about 8,000 people from last year. So we’re getting certainly to attract some larger groups. Large corporations coming out there and renting the multiple sites or facilities from Bloomington’s or Edina’s, outside your Chanhassen 212 Park and Rec Commission Meeting - October 28, 2008 20 so they certainly is part of our business community as well is going out and utilizing the parks itself. I did attach just some, the picnic kind of reservation categories from 2008. I also put in 2007 for your review to kind of see where the numbers kind of ended up to be, Monday through Sunday on that, and we did simplify the, kind of the reservation process this year as far as rental fees for residents and non-residents, that sort of thing, so that certainly helped out with the overall, you know for our customers as well. We also, we certainly had everything up on our city web site as far as information so it certainly did help out people you know kind of have the picnic pricing and those type of things prior to making the phone call in to our department. We also had talked about changing the names. I know we’ve talked about that in the past. Certainly staff has talked about that and to kind of maybe make the picnic sites a little bit more geographical to Lake Ann itself so the new, currently the Lake Ann Pavilion would, could be considered a name change. The Lakeside Pavilion or some type of lake you know kind of proximity to the lake area. The new Parkview Picnic Shelter could be Hilltop Shelter or something on the lines of you know maybe make it a little bit easier for people to kind of concept as to where the location of the picnic sites are. So that’s something that the Park and Rec Commission certainly can discuss tonight and staff is certainly willing and open to any type of direction or name change that the commission would have at this time so, just general comments. Certainly people did like the picnic sites. We do get that a lot. That they’re beautiful facilities. A lot of the amenities are there like phone, bathrooms close and once the Parkview Shelter did get to the point where we could rent it, certainly the reservations did pick up. People loved the openness of the new shelter. It’s a beautiful facility. Nice views of the park itself so it really was a popular area and we’re certainly looking forward to starting a new season next year with that and going ahead and making those sets of reservations, and in fact we do have 2009 reservations that are being booked for that shelter, as well as Lake Susan and Lake Ann already at this point so. We’re definitely looking ahead. People are calling ahead for next year already and looking forward to the start of a new season so. I’ll entertain any questions the commission may have this evening. Daniel: Tom? Kelly: I do like the name, the name changes. It makes sense. Lakeside. You’re by the lake. Hilltop, you’re up on the hill. And you don’t have any, you’re not going to be, you don’t plan of neither raising nor lowering the fees for next year. Keep them constant. Ruegemer: You know we’ll bring that to the commission next month. More than likely November, early December for that. Probably be in November because then we can kind of get that set, but you know, in hard economic times, I don’t think that’s going to be my recommendation at this point so. We kind of went through all of that last year with the Parkview Shelter and a lot of those type of things kind of switching a lot of those picnic fees around. Kind of raised and lowered to get, to kind of simplify things so my recommendation at this point would probably be to keep them the same. Kelly: The same, okay. Great. Daniel: Glenn. 213 Park and Rec Commission Meeting - October 28, 2008 21 Stolar: No. Fine with the name changes. So it makes it easier for people to distinguish. That’s fine. Hoffman: People are using geography. The one on the hill. The one by the lake… Stolar: To pay for this other shelter, we could sell naming rights. Target Lakeside. It will be much less than the new Twins stadium. …something in the future to think about. Or even as we build this, you know to say you know get 3 big donors for the new one and say each of you get a name for one of them. Well I guess we’ll have that discussion in our work session. Campion: I think the proposed names make sense. Lakeside and Hilltop are good. The additional stairway addition, was that going to happen in the spring? Hoffman: In the spring. Campion: Near the hilltop pavilion? Hoffman: Yep. Stolar: Oh, he’s using the new name already. Hoffman: Right down the center and the erosion, eroded area’s going to be dormant seeded so they’ll come in and spray down a 3 inch mat of soil and then seed underneath that so we’re going to get some growth there going in the spring. We really had a sprinkling problem, if you spent any time behind the beach playground, we’ve had erosion control back there that’s halfway full so we want to provide people with a stairway and then get some additional vegetation going over there. And you know it’s just a challenge when operating a public park system, when you have very high use areas and you have a steep hillside, which is forested, or mostly forested between and you have no significant plant growth in there. Erosion can occur. But then they leaf up and the branches and then the soil’s exposed and we have problems here so we’ll have to fix that and the stairs are programmed for this coming spring. Stolar: That’s it. Smith: One of the things that some people said the bathrooms need general painting and updating. Is that being planned for anything like that or updating? Hoffman: Something Glenn was talking about. Other than routine or normal maintenance, no. The restroom. Smith: Because I don’t think they’re that bad but. Hoffman: Yeah, they’re not the best. They’re not the worst. They’re functional and you would have to invest a good amount of money to change the feel or the look or the atmosphere because they’re really… 214 Park and Rec Commission Meeting - October 28, 2008 22 Ruegemer: Pretty plain Jane. Hoffman: For public restrooms, it’s a challenge so we’ll do what we can with painting. The facilities themselves are pretty well maintained. Some of that, some of those comments come because of cleanliness. They’re not cleaned during, you know they’re clean in the morning and they’re used and so some people find them you know they’re not clean. Smith: Do we need a motion for the name changes? Hoffman: That’d be great, yeah. Daniel: I guess a couple questions I have. One, as far as with designation of each facility at Lake Ann, because obviously there’s no issue at, Lake Susan it’s the only one, but have there been any confusion amongst those that have gone down to, you know they see Lake Ann and maybe bypass the Parkview. I’m not too sure if that’s a shelter, and I guess would lead for us to have signs. They may be there for all I know. Signs within the park just pointing, you know Hilltop or Lakeview. Whatever the name change may be, and then Lakeside, so we can designate as people are coming, because again we who are used to going to Lake Ann obviously, can designate too and being on the commission obviously can do that. I’m just speaking on behalf of other citizens as well as those coming in from other communities. Hoffman: Great idea. Right there at the first intersection, yeah. Daniel: And then when they start going up, just basically Hilltop, Parkview straight. Or Lakeside straight. So I think that would just help and if we could point to where they’re going for parking and eliminate any confusion. If there’s going to be, I mean obviously if we’re going to go with the name change. Was there any suggestion Jerry a name change for Lakeview instead of Parkview? Versus Hilltop or does pretty much everyone call it Hilltop? Or will there be some confusion as well with Lakeview, Lakeside? I mean I guess. Hoffman: I wouldn’t name two lakes. Daniel: That’s what I wanted to make sure because then also you know, I’d like to see us promote that park, and if it’s like anything else, you know either you have a lake view or what do they call that at a hotel? Ocean view or actually ocean side, you know. Whatever it may be. Obviously I want to make sure that we don’t take away from that particular amenity just based off the name. Campion: Lake view and partial lake view. Stolar: Obstructed lake view. Daniel: So I guess Hilltop, if everyone’s kind of going with that right now Jerry? Ruegemer: That was just a suggestion. Certainly staff is open to other discussions. 215 Park and Rec Commission Meeting - October 28, 2008 23 Daniel: Okay. Hoffman: It’s the strongest geographic feature there. You know people say it’s the one on the hill. If you say Parkview, or Lakeview, you could say, people know the one by the lake would be, you should call that either Lakeview or Lakeside. And then the other one should be something else. Stolar: Maybe just call it Something Else. Hoffman: The one on the hill is what most people call it. Daniel: And any thoughts as far as, you know we have maple or something as far as, with regards to, with the Chanhassen and. Hoffman: Maple shelter and, I mean. Daniel: Things like that. Hoffman: Kandiyohi County is Park Number One. Park Number Two. Park Number Three. Park Number Four. The Arboretum is Picnic Shelter A. Picnic Shelter B. Daniel: So they didn’t get too creative on that either. Hoffman: Yeah. I think Hilltop and. Daniel: Let’s go with, I think Hilltop and Lakeside. Is that seem to be? Stolar: I do like calling one a pavilion and the other a shelter because there are differences. Daniel: So it’d be Lakeside Pavilion and the Hilltop Shelter. Gotch ya. Okay. And I guess what would be the difference between Lake Susan Shelter and it not being a pavilion? …I can understand that because it’s just basically a covered you know but it has bathrooms and so does the other one. I just want to make sure we’re all on the same page. Campion: It should be Lake Susan Pavilion. Daniel: I mean if we’re going to do that designation, we might as well give it proper accreditation as well. And would it be Lake Susan Pavilion or Lake Susan Shelter? Hoffman: There are similarities and there are differences. Again a pavilion is enclosed much more than the Lake Susan Shelter. The Lake Susan Shelter looks, you know it’s a cross between what you have at Lake Ann so. Daniel: Kind of somewhere in the median. Okay, that’s just the way it is. I just want to make sure. 216 Park and Rec Commission Meeting - October 28, 2008 24 Hoffman: It’s a fair question. Stolar: No it is. Consistency. Hoffman: You’re the appointed officials. Daniel: Hey, there’s been debates on lot more monotonous…within government so. Hoffman: Lake Susan Pavilion or Lake Susan Shelter. Daniel: Alright, well let’s, who wants to make a motion to change the names? Smith: I would make a motion that we would change the name from Lake Ann Pavilion to Lakeside Pavilion and from Parkview Picnic Shelter to Hilltop Shelter for the two picnic areas at Lake Ann. Stolar: Second. Smith moved, Stolar seconded that the Park and Recreation Commission recommend to change the name from Lake Ann Pavilion to Lakeside Pavilion and Parkview Picnic Shelter to Hilltop Shelter for the two picnic areas at Lake Ann. All voted in favor and the motion carried unanimously with a vote of 5 to 0. Daniel: Alright. Thank you Thor. And Jerry, the feedback Jerry, just specifically with Parkview. With Hilltop. We just changed it. With Hilltop. What, I mean it’s first year in circulation and what type of feedback did you get? Ruegemer: Just great. The roominess of it. The electrical outlets. You know I think people loved just kind of the openness of that area. The views. Just really just being all together. Kind of wanted big to accommodate large groups. Family reunions. Company picnics. You know I think obviously the, I think they wish there were full blown bathrooms up there, but there isn’t so. Daniel: And we didn’t plan for that. I mean the. Ruegemer: Right. It is what it is and you would certainly look, we did look to upgrade those, you know could have kind of nicer, upscale portable restrooms but they weren’t available at this time but we certainly can look into that in the future. People liked, really like the area. Smith: What was the biggest group you had at that? Ruegemer: I want to say close to 400. Daniel: Excellent. 217 Park and Rec Commission Meeting - October 28, 2008 25 Ruegemer: We’re kind of getting into that, you know Three Rivers Park type of a group that would normally go to you know Hyland or Cliff French or Baker or any of those type of things, they can come out to our park now so, there are a lot of people that are looking to have larger types of groups. Big corporations, that sort of thing so, and that’s only going to increase in the future so. Daniel: Especially given the low cost for enjoyment. Ruegemer: And a lot of people were doing for larger picnics, they did the pavilion and the, or the Lakeside and the. Stolar: You still called it the pavilion. It’s the only pavilion. Ruegemer: I’ve had 18 years of calling that thing the pavilion but I’ll change. So but you know a lot of people depending on the size of your group will do both, so they now have you know portable restrooms and the other bathrooms, and they serve people in the other bathrooms as well. Daniel: Okay. Great Jerry. Thank you. 2008 TREE LIGHTING CEREMONY. Ruegemer: Kind of the FYI. Just kind of get it on your calendars at this point. It will be Saturday, December 6th. John has a lot of you know kind of information already put together. He’s met with the Chamber already and so a lot of the same kind of duties and responsibilities will be the same to the City and the Chamber this year, so the event will start at approximately you know 5:00 and the tree lighting will actually take place around 5:15 so working on that. You know most of the details are pretty much ironed out at this point and we’ll certainly get it on our city web site…so just put it on your calendars and any questions let us know. Daniel: Now here’s the question. What’s the over under on actually the weather being at least somewhat amicable? Because I have come to the last 2 years. I think it’s been just absolutely horrendous. Hoffman: Cold. Daniel: Really I can accept cold. Like last year it was just, wasn’t it windy. Hoffman: Windy. Cold. Daniel: Cold. I mean it was bad. Ruegemer: We could sell, by the fire, we could sell seats. Daniel: There we go. That’s what we should do. 218 Park and Rec Commission Meeting - October 28, 2008 26 Smith: Raise money for the new concession stand. Hoffman: There was one night, this was the same night as the Shelter Box Sleep-Out out at the Rec Center and it was like 27 below that night. I think it was only 20 below when the tree lighting was on. Daniel: Well what we may have been stung with with regards to the tree lighting ceremony we’ve certainly earned this past season for the February Festival. It was easier to tolerate compared to the year before. Jerry, do you want to comment also on the Halloween Party. Ruegemer: Yes I would. Just to give kind of a cliff note recap of the event. Had 266 paid, and about roughly 185 pre-registered and then had walk-up’s that night, so when it was all said and done, probably around 500 people out at the Rec Center that evening. Had a show, kind of a live show in the gym versus kind of a skit. The Halloween that Didn’t Happen was the name of the kind of local theater group that performed that, and it was kind of a fun, a real fun event with that. Everybody walked away with plenty of candy and treats and that sort of thing. We had volunteers from the Chaska Key Club, Holy Family and I think Minnetonka as one of the high schools, so we had 3 different groups representing their organizations out there that night and it was a great event. Nice, beautiful night out for hayrides and that sort of thing, and John is kind of in talks right now with possibly do some type of sleigh rides for the Feb Fest with this group as well, so…maybe do sleigh rides and give you a little, kind of a little teaser on that at this point. We’re still negotiating here. Working out some of the details on that but other than that you know everybody had a great time on the hayrides. It was a beautiful night out and we were cleaned up and out of there by 9:00 so. So we’ll come back with some of the financials and stuff in November. Kind of a recap of the event. We did get a discount this year at Target for the candy. Kelly: This is not the year they were giving out discounts. Ruegemer: So we had some prior conversations with our local Target here and worked that out prior to the event. Bought around $1,400 worth of candy prior to the event. Returned I think close to $700 so we tried to really be fickle with our candy this year and kind of cut back so we could save some expense on that as well, so everybody still walked away with oodles of candy and we saved some money on the side so. Daniel: Commissioners, as far as showed up. Ruegemer: We did not have any commissioner volunteers this year, but the event went on as planned and we certainly had Plan B and Plan C in that case so everything was fine. Daniel: Well I was hoping to get a chance, but I was out of town. I would have loved to have been there with my son’s voice changing Darth Vader, because that would have been the opportunity to go, but I sure at least, I will be there next year. Ruegemer: Yep, no problem. We understand commitments and family and work and play, that sort of stuff so we always have contingency plans and it worked out just fine. 219 Park and Rec Commission Meeting - October 28, 2008 27 Daniel: Excellent. Well I’m glad to see that it went off very well. How did the numbers compare to last year? Ruegemer: You know down a little bit but we did raise it a dollar, the fee so we came out about the same. Daniel: Okay. Great. COMMISSION MEMBER COMMITTEE REPORTS. None. COMMISSION MEMBER PRESENTATIONS. None. ADMINISTRATIVE PACKET. Daniel: There seems to be a lot of stuff in there Todd that I thought was semi-interesting. Is there anything you want to highlight? Hoffman: Fairview Medical Clinic. Medical Specialty Center. On the Tim and Dawn Erhart parcel. A proposal. Powers Boulevard south of 212. If you flip to the colorful chart with trails, that’s the primary planning, as far as parks. You see it off the big Fox Woods acquisition, just off to the north and east. The orange trails are currently on site. On Powers Boulevard. The north trail will be built as a part of this project as a condition of approval to the property line, and then the extension all the way north. This extension. Following north will be built with a future sewer line that will service this area, so as the sewer line goes through we’ll build this trail and it’s destination or, is over to the intersection of Lyman and 101. That’s the north trail. This access road trail. This access boulevard will go through and in the future it will go all the way through the Erhart parcel into the Wilson Nursery parcel and then up and come across, just about where the access to Bandimere Park is. So this would be a frontage road. Access boulevard and that trail will go all the way along the north side. And then the east trail follows an existing foot path to get residents in this area and visitors to this area up into the park. So this trail connection and this trail connection will start as a part of the trail systems that will eventually lead to the park. And that’s all surrounding the Fairview Clinic. Stolar: The east trail’s going to be when the development to the east goes on? Hoffman: Yes. Or… Stolar: Because is that the land that we’re. Hoffman: It’s land that will be dedicated to the city as a conservation easement. Stolar: Once the rest of the land gets. Hoffman: It will come with Fairview. 220 Park and Rec Commission Meeting - October 28, 2008 28 Stolar: Oh we’re getting it with Fairview. Hoffman: All the way to the pond yeah. Stolar: Because doesn’t Erhart’s have more land east? Hoffman: They do. Yep. They’ll develop that, but we think this will come with the Fairview Clinic site as a preservation outlook. Stolar: And then we’ll build that trail at that point? Hoffman: Yes. Stolar: Okay. Daniel: Isn’t Fairview already off of Powers? And 5. That’s Ridgeview, oh. So this is Fairview. Oh, gotch ya. Hoffman: And then Park Nicollet. Daniel: Park Nicollet, all the way up. Plenty of, okay. Smith: So will this be re-platted or something that’s set, the Erhart’s essentially selling a portion of his property? Hoffman: Yes. Smith: Jointly or whatever. Hoffman: Yes. Kelly: And then where did you say those two yellow trails off to the left there are going to go? Hoffman: These? Kelly: Yep. Hoffman: Those will go to the access boulevard that goes over to Bluff Creek Boulevard right now which is over to Audubon in the Ryland development. So right now when you come off of Audubon and you hit, what are the townhouses over there called, by K. Hovnanian? Liberty at Bluff Creek. Daniel: Yep. Hoffman: So that’s the other end of that road. And these properties are the Fox and Dorsey properties. This is the proposed lifestyle center site, and Mr. Fox and Mr. Dorsey were in, mini- 221 Park and Rec Commission Meeting - October 28, 2008 29 mall. Mega-mall. Outdoor mall. Lifestyle center. Whatever you want to call it. But again the market is not there right now for that development so they’re in a holding pattern as well. Kelly: There’s a house right there too isn’t there? Hoffman: Mr. Dorsey’s house. Daniel: What do they plan to do with that house? Hoffman: Don’t know. Daniel: God it’s a beautiful home. Smith: It’s vacant. Daniel: It’s been vacant for what, a year now? Hoffman: When you’re sitting on 10 or 20 million dollars worth of land. Daniel: What does a small little house on that really matter? Smith: That’s a 9,000 square foot house. Daniel: Put me in that position. Alright. Is there anything that we can, I mean when this Fairview, does it open up opportunities based on it’s proximity to the park that we’re having adjacent to it? Hoffman: For development or? Daniel: Not necessarily development but for, are there things that we want to do such as natural trails that we could possibly negotiate based off his proximity and access. I mean is there anything that they would, that we could benefit. Hoffman: Yeah, as a sponsor. Daniel: Sponsor, exactly. Hoffman: Right now they’re having a challenging time just getting through the site plan process and accepting our conditions that we’re applying to them right now. I’m not sure they’re. Daniel: So they’re really not interested at this point talking to Park and Rec Commission about sponsoring trails? Hoffman: I don’t think so. You could ask. Daniel: You never know. 222 Park and Rec Commission Meeting - October 28, 2008 30 Stolar: Well you know a year from now. They’re settled in… In reality we’re along the lines of healthful living and all that, natural preserve is right there. Having some nature trails sponsored by them that are you know natural. Daniel: I’m not talking paved. I think just a natural. Stolar: Wood chip. Daniel: Very similar to like we have at the dog park, because I think that park as designed, much like at Kerber, it’s going to be a natural trail. It’s going to be dense woods. People could go in. Go for a nice walk. ...quiet next to a freeway, but at least get something. Some relaxment and. Hoffman: It’s fairly quiet because of the berming there. Daniel: Oh yeah. I supposed there are. Hoffman: Yeah. Especially during the vegetative time. Daniel: So I mean it’s, I just you know again, given the opportunity and if they’re very excited about this particular property, then what could we do to help them, have them help us sponsor that particular facility. And that particular park I should say and turn it into something that can be of use a lot sooner than later. So just a thought. The other thing I noticed on here from, it looks like you Todd to Kate Aanenson. Parks and open space plan. I noticed you got disc golf course, actually Glenn as brought up on a couple occasions and that’s always some excitement. Is this, is there anything that you’d like to. Hoffman: These are review comments back to the County on their park and open space system plan for the 2030 comp plan, so we just wanted to bring the county up to date on our thoughts in all of these different areas. Primarily, or most notably trail connection between Herman Field and Minnewashta Regional, which they do not acknowledge on their master plan. They have a, just no… Daniel: It wasn’t there. Hoffman: We want them to upgrade their plan. We feel it’s in the best interest of our neighbors there to have an identified and public access, so really what that’s about is, there are certain people that know about that, and there are certain people that don’t know about that, and why would you want to let somebody live in a neighborhood for 10 or 15 years and all of a sudden they would say you mean, there’s an access to Lake Minnewashta that I never knew about? And so that’s the point that I would just hate to see us, be that with a neighbor and so I would like to see it on the plan. Publicized. Wrote it. Developed so we have an official connection between the park. The two parks. Stolar: You mention in the comment on the 101 north trail. What was, I mean we don’t see their report but what was their. 223 Park and Rec Commission Meeting - October 28, 2008 31 Hoffman: Their comment is that it’s a type of a trail you should build. Stolar: Why do they say that? Hoffman: Because their consultant didn’t like the design. You know pigeoned hole type of a trail and in some cases that’s the way you have to build trails when you’re fitting them into an existing alignment or an existing corridor. So we just didn’t feel it was fair that they signaled out the 101 trail as a bad example for a trail… Stolar: And so when do we hear back from them on the. Hoffman: Prior to their publishing of the plan. Stolar: Is there anything that we need to do like, discuss with them or this is the process and they’ll either take it or not and there’s not. Hoffman: Well you could mention it to Commissioner Workman because he worked on a half a million grant for that trail, and as a commissioner with the county I’m not sure he’s going to take too fondly to having this trail mentioned…their own comp plan. Stolar: But I’m thinking more just in the general things so like the disc golf, you know to support. I guess will you get a version back before they finalize it that says whether or not they operated these? Hoffman: I’ll bring any response that they bring to us back to you again. They’re not required by law. They’re not required to respond. We think they’ll respond. Daniel: Just good, open communications is what we’re doing now. Todd a quick question on the, their lack of, or lack of acknowledgement of the access from the park. Or lack to their park. I can’t remember and I know I asked this before. Is it two fold one concerns on revenue and two liability. Not necessarily that order. Hoffman: It think it’s primarily what they tell me is, it’s based on the master plan that this is not a pedestrian trail access. That’s a cross country ski trail where they’re accessing, but also a summer walking trail, and I think what they’re considering pedestrian access is asphalt trails in the future. They have no plans to make this an asphalt trail so I think what they’re shying away from is inviting walkers onto a winter use trail system. And so in the winter that’s cross country groomed. Cross country ski trail which they try to reduce or eliminate walking on. So now you have a neighborhood connection where a majority of your people would come via walking. So their concern is the trail type. Daniel: That’s a legitimate concern obviously, especially those who cross country ski. Hoffman: Here come all the walkers. Knocking down the. 224 Park and Rec Commission Meeting - October 28, 2008 32 Kelly: Nice grooves. Hoffman: Yeah, yeah. The grooves so it’s something to be addressed. And then please take out your calendar and post it at your home office or work office for the meetings for 2009. Daniel: Okay. Are there any other discussions or anything Todd that we’ve, or Jerry, to cover. Hoffman: Preview of November. We’ll be talking about Ballfield #3 at Lake Ann. And preview to December. That’s our early meeting in the month. We have all staff members here and then we have our commission social meeting after that, so make sure you have those on your calendars. Daniel: Excellent. Kelly: I do want to say I’ve gotten a lot of very positive comments about the new Arboretum trail. They really enjoy that, going through the wooded area. Hoffman: And more to come. The Superdog trail is on tap. Kelly: The Superdog trail? Hoffman: I front of the Superdog Hotel. So when you come out of the Arboretum trail, the new trail, you want to just, you just keep going straight to Holiday. That trail is going to be built there on that section of roadway. Kelly: Oh, okay. All the way to 41? Hoffman: Yep. Kelly: Okay. Hoffman: All the way to 41. And then, so then you can cross at a stop light and access the Arboretum or Chaska’s trails. Campion: Is that the official name for the trail? Hoffman: The Superdog trail. It’s the Superdog Hotel. So the official planning name is Superdog trail. Smith: What is the date of our November meeting? Hoffman: This November? It would be. Ruegemer: November? Or oh, that’s going to be December. Hoffman: Like the 28th. 225 Park and Rec Commission Meeting - October 28, 2008 33 Smith: 25th? Daniel: 5th I think yeah. Hoffman: The Tuesday before Thanksgiving. Daniel: The 27th is Thanksgiving, right. Alright. Well I think we can adjourn things here. Motion to adjourn. Kelly moved, Campion seconded to adjourn the meeting. All voted in favor and the motion carried unanimously with a vote of 5 to 0. The Park and Recreation Commission meeting was adjourned. Submitted by Todd Hoffman Park and Rec Director Prepared by Nann Opheim 226 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 2271160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 1 h MEMORANDUM TO Todd Gerhardt City Manager Paul Oehme Director of Public Works City Engineer4FROM DA TE November 24 2008 SUBJ Approve Joint Fuel Purchase Agreement with MnDOT PROPOSED MOTION The City Council approves the attached contract agreement with MnDOT for 2009 Joint Fuel Purchase City Council approval requires a simple majority vote of the City Council present BACKGROUND As you are aware this past year fuel prices fluctuated widely and impacted the 2008 fuel budget Because of the high fuel prices this summer staff has explored opportunities to reduce the fluctuation in fuel costs next year Recently we have seen a significant drop in the price of oil which should translate into lower fuel prices for the rest of the year However this trend could easily reverse itself due to many uncontrollable events Staff has been working with MnDOT and several cities and counties on a joint powers fuel purchase option that could lock in fuel prices for 2009 The City of Chanhassen alone would not have good leverage to lock in a competitive fuel contract since our fuel consumption is relatively small Many larger cities such as Minneapolis and St Paul and MnDOT currently go out for bids to lock in fuel purchases for the upcoming year By locking in the prices with these large users the City of Chanhassen would be able to budget and eliminate significant fluctuations of the market and not have to deal with potential overruns at the end of the year Cities and counties will have the opportunity to purchase all or a portion of their fuel through this contract It is estimated that this contract could be as large as 5 8 million gallons of unleaded and diesel fuel with as many as 30 agencies participating DISCUSSION Staff is requesting participation in this State contract with half of our annual estimated unleaded and diesel fuel needs This approach will give the City some Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow227 Mr Todd Gerhardt Joint Fuel Purchase Agreement November 24 2008 flexibility if prices continue to decrease due to market fluctuation however unlikely Also by locking in half of our fuel needs with the fixed price program we will still have the ability to purchase fuel in the open market from local suppliers or use the spot price program in the State contract whichever is more cost effective at that time The State is planning to go out for bids on the fuel purchase contract in early December so staff does not know the contract fuel prices By approving this agreement the City will be required to purchase the specified fuel amount at the contract price If bid prices come in higher than expected the State may not accept the bids and the City would purchase fuel as it has in the past by obtaining quotes from local suppliers Attachments State Contract Fuel Order Form g eng budget cip blldget 09 bkgd 112408 apprv mndot joint fuel purchase agrmnt doc 228 DATE OCTOBER 28 2008 TO 2009 FUEL CONSORTIUM MEMBERS RE FUEL CONSORTIUM PURCHASE PROGRAM FOR STATE OF MINNESOTA AGENCIES AND COOPERATIVE PURCHASING VENTURE MEMBERS JACKIE FINGER STATE OF MINNESOTA ACQUISITION MANAGEMENT SPECIALISTFROM The State of Minnesota is preparing a solicitation for bulk purchases of diesel and gasoline products The purchase program will be based on two price strategies 1 Fixed Price Program This will require a participating agency or entity to be Located primarily in the seven county metropolitan area unless otherwise approved to agree and comply with the terms and conditions of the Contract to be able to take either gasoline or diesel fuel in the required product type and as delivered by the Contract Vendor in quantities of at least 500 gallons per delivery to commit to a specific amount of the fuel for a monthly delivery to take 100 percent of the committed monthly amount at a fixed price contracted on its behalf 2 Spot Price Program This price program may be used by any participating agency entity on an as needed basis and will require a participating agency entity to be Located within the borders of Minnesota to agree and comply with the terms and conditions of the Contract to place orders directly with the Contract Vendor for its requested amount and product type will pay the Contract Vendor the amount based on the Spot Price formula contracted which is the Daily Rack Average Price plus the Contract Vendor s Total Bid Constant profitoverhead delivery cost per gallon delivered NOTE Your agency must be a current member of Cooperative Purchasing Venture CPV in order to participate in the Fuel Consortium Program If you are not a current CPV Member and want to join the program please contact Sherry Brown at 651 201 2404 CAREFUllY REVIEW THE FOllOWING INFORMATION Only those agencies that wHILb7ga ig i8 i tn7 i i i re ram must complete the fuel questionnaire and return it to my attention iiQrJlaliJi flflin 1fJi vemHfthi11el t i e JJ8 Please be careful to provide accurate information If YOU are reQuired to obtain approval by your aovernina Board plan accordinaly Participation in the Spot Price Proaram does not require quantities to be submitted and may be used on an as needed basis by any State agencies and CPV members if they so choose If you have any questions please feel free to contact me by phone at 651 201 2436 by fax at 651 297 3996 or via E mail PREFERRED iackiefinaer state mn us Thank you 229 FUEL CONSORTIUM OVERVIEW FIXED PRICE PROGRAM The agencies listed on the Fixed Price Schedule are required to take 100 of its monthly quantity listed and the Contract Vendor is required to provide 100 of the monthly quantities contracted If the original purchaser is unable to take all of the monthly committed gallons the Contract Vendor will be responsible for contacting other locations participating in the Fixed Price Contract to determine if they are able to take additional gallons If the Contract Vendor is able to ship the unused gallons from the original participating purchaser to another participating agency there will be no cost to the original participating agency If the Contract Vendor is unable to ship the unused gallons from the original participating purchaser to another participating agency they may sell the unused gallons on the open market and either debit or credit the difference in price back to the original participating purchaser based on the open market sell price If the Contract Vendor is unable to provide all of the monthly committed gallons to a participating member by the due date and time the participating member may purchase the product on the open market and charge the Contract Vendor for any additional costs incurred SPOT PRICE PROGRAM In addition to a fixed price quantity for participants in the metropolitan area the Contract will also be available to all State agencies and CPV members on a statewide basis to meet their fuel requirements Purchasers will use the spot prices offered by the Contract Vendor Quantities for spot price purchases are currently unknown but it is the intention of the Department of Administration to broadcast the availability of the Spot Price Contract to all State agencies and current CPV members If the Contract Vendor is unable to provide the order quantity to a State agency or CPV member by the required due date and time the State agency or CPV member may purchase the product on the open market and charge the Contract Vendor for any additional costs incurred Only State agencies and CPV Members primarily located in the seven county Metropolitan area may participate in the Fixed Price Program unless otherwise approved Once final Contracts are executed the participating agency or entity will be notified of the price and the name of the Contract Vendor The signature below agrees to all terms conditions and prices of any Contract agreement entered into on its behalf by the State of Minnesota which includes but is not limited to taking 100 of the monthly fuel quantities submitted for the Fixed Price Program on the Fuel Order Form There is no requirement to take any product using the Spot Price Program AGENCY NAME ADDRESS CITY OF CHANHASSEN 7700 MARKET BOULEVARD P O BOX 147 CHANHASSEN MN 55317 CONTACT PERSON PAUL OEHME PHONE NO 952 227 1169 FAX NO 952 227 1170 TITLE DIR OF PIIRI Tr 1 nHK E MAIL POEHME@CI CHANHASSEN MN US AUTHORIZED SIGNATURE 230 2009 FUEL CONSORTIUM PURCHASE PROGRAM PAGE 1 OF 2 FIXED PRICE PROGRAM 2009 MONTHLY Gallons 500 Gal Minimum REQUIREMENTS GASOLINE E 85 DIESEL January February 2500 2000 March Put 0 if product April 2300 2100 is not required May for a specific June 2900 2100 month July August 3000 1900 September October 2100 2100 November December 2400 1900 YEARLY TOTALS 15200 0 12100 Based on your annual usage above indicate below the percentage product grade or blend that will be used annually Unleaded Gasoline 87 89 92 Other Other of Annual Total 100 Bio Diesel Blends B2 B5 B10 B20 Other of Annual Total 100 FUEL ADDITIVES USED For information purposes please indicate any fuel additives that are being used TYPE Yes No Brand Name Injector Cleaner Winter Blend yes marathon polar plus Anti Microbial Moisture Inhibitor Other The signature on this form agrees to all terms conditions and prices of any Contract agreement entered into on its behalf by the State of Minnesota which includes but is not limited to taking 100 of the monthly fuel quantities submitted for the Fixed Price Program on the Fuel Order Form There is no requirement to take any product using the Spot Price Program FIXED PRICE PROGRAM Participation in the Fixed Price Fuel Program requires the State agency or CPV Member located in the seven 7 county metropolitan area to take 100 of the quantity pledged on the Fuel Order Form Participants must have a capacity for taking at least 500 per delivery PLEASE NOTE I Agencies should consider the amount of its annual usage it wants to commit to this program Please note that the State DOT intends to only commit 50 of its estimated annual requirement to the Fixed Price Program The balance of its requirements will use the Spot Price Program SPOT PRICE PROGRAM Provide an estimate of the number of gallons of fuel you might purchase from the Contract using the Spot Price Program There is no commitment implied by providing the estimated usage this is for information purposes only Est Annual Usage Number of Gallons 500 minimum delivery Gasoline 15237 E 85 Diesel 12062 Name ISignature Agency Phone E Mail Address Date charles siegle city of chanhassen 952 2271300 Fax 952 227 1310 csieqle@ci chanhassen mn us 10 29 2008 231 2009 FUEL CONSORTIUM PURCHASE PROGRAM PAGE 2 OF 2 TANK SIZES AND LOCATIONS TANK NO TANK SIZE ADDRESS Tank 1 6000 Tank 2 10000 Tank 3 Tank 4 Tank 5 Tank 6 Tank 7 Tank 8 Tank 9 Tank 10 Tank 11 Tank 12 Tank 13 Tank 14 Tank 15 Tank 16 Tank 17 Tank 18 Tank 19 Tank 20 PRODUCT TYPE STORED IN TANK Check one GASOLINE E 85 DIESEL x x 232 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 2271110 Web Site www ci chanhassen mn us ie MEMORANDUM TO Todd Gerhardt City Manager FROM Jill Sinclair Environmental Resources Specialist November 24 2008DATE SUBJ 2008 Environmental Excellence Awards PROPOSED MOTION The Chanhassen City Council approves the following nominees for the 2008 Environmental Excellence A wards to be presented at the December 8 2008 City Council Meeting Lake Riley Woods neighborhood Mary Borns City Council approval requires a majority of City Council present DISCUSSION Environmental Excellence Awards are given by the City of Chanhassen to recognize environmental improvements and encourage environmental stewardship throughout the community These awards are designed not only to recognize achievement but also to communicate new ideas and help educate the members of the Chanhassen community For 2008 two nominees have been recommended by the Environmental Commission This summer the Lake Riley Woods neighborhood installed six large rain gardens in the right of way along Foxford Road This project was implemented because the neighborhood was experiencing a large amount of stormwater runoff that was causing erosion issues downstream and eventually draining into Lake Riley bringing with it sediment nutrients and other pollutants With the rain gardens in place the stormwater runoff will be captured and filtered before entering Lake Riley The rain gardens were planted in the spring by neighborhood residents many of whom volunteered even though they were not able to have a rain garden installed on their own property The large amountof neighborhood volunteers as well as their enthusiasm and participation in the planning process allowed the project to be installed quickly and successfully Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow233 Todd Gerhardt 2008 Environmental Excellence A wards November 24 2008 Page 2 of 2 Mary Borns has been active in the Riley Purgatory Bluff Creek Watershed District RPBCWD citizen advisory committee Over the past year Mary has taken her own time and resources to meet and educate residents within the Laredo Drive reconstruction area about the benefits of rain gardens Through her efforts she has compiled a list of residents who would be amenable to installing rain gardens on their property to help the City of Chanhassen address stormwater runoff in the Lotus Lake Watershed This list is intended to be used by the City of Chanhassen to work cooperatively with the RPBCWD to install low impact development features throughout the Laredo Drive area In addition to her work with the rain gardens Mary has worked with other Lake Associations to coordinate carp harvesting from area lakes The award presentation is scheduled for the December 8th City Council meeting RECOMMENDATION The Environmental Commission recommends the following awards for the recipients Chanhassen Gift Certificate Lake Riley Woods Neighborhood Chanhassen Gift Certificate Mary Borns g planjs ec projects ee award ee award memo 08 doc 234 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us 1tL MEMORANDUM TO Todd Gerhardt City Manager FROM Laurie Hokkanen Assistant City Manager November 18 2008 oDATE SUBJ 2009 2010 Service Agreement for Joint Assessment with Carver County Assessor PROPOSED MOTION The City Council approves the 2009 2010 Service Agreement for Joint Assessment with the Carver County Assessor which includes an increase of 50 per parcel Approval of this item requires a simple majority vote of those City Council members present BACKGROUND Traditionally the City of Chanhassen has contracted with the Carver County Assessor s Office to perform property assessing duties for parcels within the City of Chanhassen In 2008 the total cost of the contract was 102 828 This included the assessment of the City s 9 657 parcels Of those 8 673 were residential 46 were agricultural and 938 were commercial industrial or tax exempt The proposed contract is for a two year period beginning in 2009 and running through 2010 The proposed rates and current rates are as follows 2007 2008 10 00 per parcel 10 50 per parcel 11 50 per arcel 2009 2010 10 50 er parcel 11 00 per arcel 12 00 per parcel The total budget for the 2009 assessment contract is estimated at 104 000 This amount accounts for the 0 50 per parcel increase as well as for additional parcels that have been or will be added to the tax rolls RECOMMENDATION Staff recommends the City Council approve the attached Service Agreement for Joint Assessment between the City of Chanhassen and the Carver County Assessor s Office Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow235 C J Office of County Assessor Angela Johnson Carver County Government Center Administration Building 60Q East Fourth Street Chaska Mitmesota 55318 2102 Phone 952 361 1960 Fax 952 361 1959 RECEIVEDOCr302008CITyOFCHANHASSceN CARVER COUNTY October 29 2008 ToAlI TownCity Boards Carver County Re Service Agreement for Joint Assessment with Carver County 2008 invoice Enclosed is the new service agreement for thejoint a sessment between yourjurisdiction and the Carver County Assessor s Office for the 2009 aild 2010 assessment This is a two year agreement as they have been in the past The per pargel cost has been changed to 10 50 perresidential valuation 1100 per agricultural valuation and 12 00 per commerciaVindustrial valuation Ifyou want to continue your association with the Assessor s Office as you have in the past please sign the agreement and return to our office by December 1 2008 An invoice for the 2008 assessment is enClosed and payment is due by December 1 200S If you have any questions regarding any of these matters please contact our office c 4 Angela JO A MA County Assessor Enc EqualOpportunit Employer Prillted o rl 30 Post COII mller Recycled ppc 236 SERVICE AGREEMENT FOR JOINT ASSESSMENT This Agreement is entered into by and between the County of Carver 600 East 4th Street Chaska Minnesota 55318 through Carver County Assessor hereafter County and CITY TOWNSHIP OF CHANHASSEN 7700 Market Blvd Chanhassen MN 55317 a municipal corporation under the laws ofthe State ofMinnesota hereinafter referred to as the Town WHEREAS the Town desires to enter into an agreement with the County to provide for the assessment of property in said Town by the County Assessor s Office and WHEREAS Minn Stat 273 072 and Minn Stat 471 59 permit such an agreement for joint assessment NOW THEREFORE in considerati fl ofthe mutual covenants contained herein it is agreed as follows 1 Term That the Town which is situated in the County ofCarver and which constitutes a separate assessment district shall have its property within Carver County assessed by the Carver County Assessor for the assessment dates January 2 2009 and January 2 2010 All work necessary to the establishment of the estimated market value for each Carver County parcel in the Town shall be performed by the Carver County Assessor or by one or more ofthe licensed assessors under hisher direction and supervision 2 Cooperation It is hereby agreed that the Town and all of its officers agents and employees shall render full cooperation and assistance to the County to facilitate the provision of the services conteIIlplated hereby 3 Payment Amount The Town shall pay to the County for the assessment of property with Carver County the sum often dollars and fifty cents 10 50 per residential valuation eleven dollars 11 00 per agricultural valuation and twelve dollars 12 00 per commercialindustrial valuation for the assessment ofJanuary 2 2009 and January 2 2010 existing or created before the closing of the relative assessment year 4 Payment terms Full payment of all claims submitted by the County Assessor for relative assessment dates shall be received by the County no later than November 15th of the respective years 5 The County agrees that in each year ofthis Agreement it shall by its County Assessor or one or more of his her deputies view and determine the market value ofat least twenty percent 20 of the parcels within this taxing jurisdiction It is further agreed that the County shall have on file documentation of those parcels physically inspected for each year ofthis Agreement 6 Data Privacy Pursuant to Minn Stat Chap 13 the parties agree to maintainu1ld protect data received or to which they have access No private or confidential data 237 developed maintained or received by the Town under this agreement may be released to the public by the Town The Town agrees to indemnify and hold the County its agents and employees harmless from any and all claims or causes of action arising from or in any manner attributable to any violation of the Minnesota Government Data Practices Act by Town or its agents assigns or employees including legal fees and expenses incurred to enforce this provision of this agreement 7 Mutual Indemnification Unless otherwise addressed in this Agreement each party shall be liable for its own acts to the extent provided by law and hereby agrees to indemnify hold harmless and defend the other its officers and employees against any and all liability loss costs damages expenses claim or actions including attorneys fees which the other its officers and employees may hereafter sustain incur or be required to pay arising out of or by reason of any act or omission of the party its agents or employees in the execution performance or failure to adequately perform its obligations under this Agreement Such indemnification is subject to Minn Stat Chap 466 as amended for such types of Agreements To the full extent permitted by law actions by the parties pursuant to this Agreement are intended to be and shall be construed as a cooperative activity and it is the intent of the parties that they shall be deemed a single governmental unit for the purposes of liability all as set forth in Minnesota Statutes Section 471 59 subd la a provided further that for purposes of that statute each party to this Agreement expressly declines responsibility for the acts or omissions ofthe other party 8 No Joint Venture Nothing contained in this Agreement is intended or should be construed as creating the relationship of co partners or joint ventures with the County No tenure or any rights including worker s compensation unemployment insurance medical care sick leave vacation leave severance pay PERA or other benefits available to County employees including indemnification for third party personal injury propertydamageclaimsshallaccruetotheTownoremployeesoftheTownperformingservices under this Agreement 9 Records Availability and Retention Pursuant to Minn Stat 16C 05 subd 5 the Town agrees that the County the State Auditor or any of their du1y authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary shall have access to and the right to examine audit excerptandtranscribeanybooksdocumentspapersrecordsetwhicharepertinenttothe accounting practices and procedures of the Town and involve transactions relating to this Agreement Town agrees to maintain these records for a period of six years from the date of termination of this Agreement 10 Merger and Modification It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter All items referred to in this Agreement are presumed to be incorporated or attached and are deemed 238 to be part ofthis Agreement Where the incorporated terms differ with the terms of this Agreement the terms ofthis Agreement shall control Any material alteration modification or variation shall be reduced to writing as an amendment and signed by the parties 11 Default and Cancellation If the Town fails to perform any ofthe provisions ofthis Agreement or so fails to administer the work as to endanger the performance of the Agreement this shall constitute default Unless the Town s default is excused by the County the County may upon written notice to the Town s representative listed herein cancel this Agreement in its entirety as indicated in b below This Agreement may be cancelled with or without cause by either party upon thirty 30 days written notice Representatives for each ofthe parties to this Agreement are as listed below Town Chanhassen City Todd Gerhardt City Mgr 7700 Market Blvd Chanhassen MN 55317 952 227 1100 CountvDivision Property Taxpayer ServicesProperty Assessment Angela Johnson County Assessor 600 E 4th St Chaska MN 55318 952 361 1960 ajohnson@co carver mn us 239 12 Subcontracting and Assignment Neither party shall not enter into any subcontract for the performance of any services contemplated under this Agreement without the prior written approval of the other party and subject to such conditions and provisions as the other party may deem necessary The party attempting to subcontract or assign its obligations shall be responsible for the performance of all Subcontractors No party may assign or transfer any rights or obligations under this Agreement without the prior consent of the other Parties and a fully executed Assignment Agreement executed and approved by the same parties who executed and approved this Agreement or their successors 13 Nondiscrimination During the performance of this Agreement the Town agrees to the following No person shall on the grounds of race color religion age sex disability marital status public assistance status criminal record creed or national origin be excluded from full emplo ent rights in participation in be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and StateJaws against discrimination 14 Health and Safety Each party shall be solely responsible for the health and safety of its employees and subcontractor s employees in connection with the services performed in accordance with this Agreement Each party shall ensure that all employees including those of all subcontractors have received training required to properly and safely perform services outlined in this Agreement 15 No Waiver Nothing in this Agreement shall constitute a waiver by the either party of any statute of limitations or exceptions on liability If the either party fails to enforce any provision ofthis Agreement that failure does not waive the provision or its right to enforce it 16 Severability If any part of this Agreement is rendered void invalid or unenforceable by a court of competent jurisdiction such rendering shall not affect the remainder ofthis Agreement unless it shall substantially impair the value ofthe entire Agreement with respect to either party The parties agree to substitute for the invalid provision a valid provision that most closely approximates the intent of the invalid provision 17 Applicable Laws The Laws of the State of Minnesota shall apply to this Agreement 240 IN WITNESS WHEREOF the City ofChanhassen has caused this Agreement to be executed by its ChairpersonMayor and its Town Clerk by the authority ofits governing body by a duly adopted resolution on This the day of 2008 0 The County of Carver has caused this Agreement to be executed by its Chairperson and the County Assessor pursuant to the authority of the Board of Commissioners by resolution adopted on This the e day of 6er 2008 0 CITY TOWNSHIP OF By ChairpersonMayor COUN F CARVER By Q JwL Chairperson Board of Commis ioners And Approved as to form City Attorney Date Ap f 241 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us e MEMORANDUM TO Todd Gerhardt City Manager FROM Angie Auseth Planner I November 24 2008 ODATE SUBJ Peters Shoreland Setback Variance Planning Case 08 19 PROPOSED MOTION The Chanhassen City Council adopts the Findings of Fact and Action for Planning Case 08 19 of Richard and Eunice Peters for a 15 foot shore land setback variance to convert an existing deck into a porch on Lot 12 Block 1 Sunrise Hills Addition City Council approval requires a majority of City Council present EXECUTIVE SUMMARY The request for a 15 foot shoreland setback variance to convert an existing deck to a screened porch was approved at the November 10 2008 City Council meeting The Findings of Fact and Action were tabled at that meeting to amend the findings to coincide with the Council s action on the item Attached are the amended Findings of Fact and Action for City Council Approval g plan 2008 planning cases 08 l9 peters valiance II 24 08 executive summary doc Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow242 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA FINDINGS OF FACT AND ACTION IN RE Application of Richard and Eunice Peters for a IS foot shoreland setback variance to convert a 15 x 20 foot deck into a porch Planning Case No 08 19 On October 7 2008 the Chanhassen Planning Commission met at its regularly scheduled meeting to consider the application of Richard and Eunice Peters for a IS foot shoreland setback variance from the 75 foot shoreland setback to convert a 15 x 20 foot deck into a porch at 7301 Laredo Drive located in the Single Family Residential District RSF on Lot 12 Block 1 Sunset Hills Addition The Planning Commission conducted a public hearing on the proposed variance that was preceded by published and mailed notice The Planning Commission heard testimony from all interested persons wishing to speak The decision of the Planning Commission was less than majority vote The City Council reviewed the item at the November 10 2008 City Council meeting and now makes the following FINDINGS OF FACT 1 The property is currently zoned Single Family Residential RSF 2 The property is guided by the Land Use Plan for Residential Low Density 1 5 4 units per acre 3 The legal description of the property is Lot 12 Block 1 Sunset Hills Addition 4 The Board of Adjustments and Appeals shall not recommend and the City Council shall not grant a variance unless they find the following facts a That the literal enforcement of this chapter would cause an undue hardship Undue hardship means that the property cannot be put to reasonable use because of its size physical surroundings shape or topography Reasonable use includes a use made by a majority of comparable property within 500 feet of it The intent of this provision is not to allow a proliferation of variances but to recognize that there are pre existing standards in this neighborhood Variances that blend with these pre existing standards without departing downward from them meet this criteria Finding The literal enforcement of this chapter does cause an undue hardship The parcel predates the shoreland zoning ordinance as it was platted in 1956 Of the properties within 500 feet of the parcel four do not meet the 75 foot structure setback three of which were granted variance approval for the encroachment including the subject property While the applicant has reasonable use of the property this request is unique in that the applicant would like to enclose an existing deck which received variance approval in 1996 The 1 243 conversion of a portion of the deck into a porch will not increase the foot print and will not increase impervious coverage on the lot as the original deck was constructed over a patio b The conditions upon which a petition for a variance is based are not applicable generally to other property within the same zoning classification Finding The conditions upon whic this variance is based are applicable to all lake shore properties that lie within the Single Family Residential District The subject site predates the adoption of the Zoning and Shoreland District regulations Most of the home meets the required shoreland setback To provide reasonable use of the lake shore lot the applicant was granted a 15 foot lakeshore variance in 1996 to construct the existing deck on the lake side of the home While the conversion of the existing 15 x 20 foot deck will not change the foot print of the structure nor reduce the existing nonconforming setback enclosing the deck intensifies the nonconformity and requires variance approval The roof drainage will be designed to control erosion that would be caused by the runoff c The purpose of the variation is not based upon a desire to increase the value or income potential of the parcel of land Finding The intent of the proposed porch is not based on the desire to increase the value of the home The property owner s intent is to increase the livable area of the home and enjoy the lake view more months out of the year d The alleged difficulty or hardship is not a self created hardship Finding While the applicant has reasonable use of the property and was granted a variance in 1996 to construct the existing deck the property was platted in 1956 and predates the zoning ordinance The conversion of 15 x 20 foot deck into a porch will not increase the impervious coverage on the lot or reduce the existing shoreland setback from Lotus Lake e The granting of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel is located Finding The granting of a variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel is located The recommended proposal will not increase the amount of hard surface coverage on the site or intensify the current nonconforming shoreland setback Enclosing the deck will increase the runoff produced on the site however the homeowner will provide a roof design that will minimize erosion caused by runoff from the roof f The proposed variation will not impair an adequate supply of light and air to adjacent property or substantially increase the congestion of the public streets or increase the danger of fire or endanger the public safety or substantially diminish or impair property values within the neighborhood g Finding The proposed home will not impair an adequate supply of light or air to the adjacent property or substantially increase the congestion of the public streets or increase the 2 244 danger of fire or endanger the public safety or diminish property values within the neighborhood 5 The planning report 08 19 dated November 10 2008 prepared by Angie Auseth et aI is incorporated herein ACTION The City Council approves Planning Case 08 19 for a 15 foot variance from the 75 foot shoreland setback for the conversion of an existing 15 x 20 foot deck to a porch on Lot 12 Block 1 Sunset Hills Addition based on these findings of fact ADOPTED by the Chanhassen City Council on this 24th day of November 2008 CHANHASSEN CITY COUNCIL BY Its MAYOR g plan 2008 planning eases 08 19 peters varianee II 24 08 approval findings of fae doc 3 245 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us J4 MEMORANDUM TO Mayor City Council FROM Todd Gerhardt City Manager DA TE 6tyNovember242008 SUBJ Accept Donation from Mount Olivet Rolling Acres PROPOSED MOTION The Chanhassen City Council adopts a resolution accepting the 600 donation for city services from Mount Olivet Rolling Acres Additionally staff is directed to send them a letter thanking them for their donation Approval of this item requires a simple majority vote of those City Council members present BACKGROUND The City has received a 600 check from Mount Olivet Rolling Acres for voluntary payment for city services in lieu of paying taxes They currently have two group homes in Chanhassen at 3921 Leslee Curve and 410 West 76th Street RECOMMENDATION Staff recommends that the City Council adopt the attached resolution accepting the 600 donation for city services from Mount Olivet Rolling Acres and that staff be directed to write them a letter of thanks A TTACHMENTS 1 2 Resolution Letter from Bruce Torgerson Executive Director Mount Olivet Rolling Acres Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow246 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES MINNESOTA DATE RESOLUTION NO 2008 MOTION BY SECONDED BY A RESOLUTION ACCEPTING A DONATION FROM MOUNT OLIVET ROLLING ACRES BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the 600 from Mount Olivet Rolling Acres for city services and BE IT FURTHER RESOLVED that city staff is hereby directed to prepare a letter of thanks to Mount Olivet Rolling Acres thanking them for their contribution Passed and adopted by the Chanhassen City Council this 24th day of November 2008 ATTEST Todd Gerhardt City Manager Thomas A Furlong Mayor YES NO ABSENT 247 MOUNT QLlVET ROLLING ACRES Mr Todd Gerhardt City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 tv Rletllto01 C1ry 0 1 2008IfCItIVItASStN 7200 Rolling Acres Road PO Box 220 Victoria MN 55386 0220 Phone 952 474 5974 Fax 952 474 3652 November 13 2008 Re 3921 leslee Curve Excelsior 55331 410 West 76th Street Chanhassen 55317 Dear Mr Gerhardt Enclosed is a voluntary payment in lieu of taxes for city services We appreciate being a member of the Community and want to quantify our participation Bruce Torgerson Executive Director Enclosure 248 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us MEMORANDUM TO Todd Gerhardt City Manager Todd Hoffman Park and Recreation Director 14FROM DA TE November 24 2008 SUBJ Approve Payment for Chanhassen Nature Preserve Trail Construction Steiner Construction Services Inc PROPOSED MOTION The City Council approves payment in the amount of 171 158 38 to Steiner Construction Services Inc for the construction of the Chanhassen Nature Preserve Trail Further staff is directed to send a letter of appreciation on behalf of the City Council to Steiner Construction Services Inc for their dedicated service in working with the City to advance our trail system Approval of this item requires a simple majority vote of those City Council members present BACKGROUND On August 11 2008 the City Council approved an agreement with Steiner Construction Services for construction of the Chanhassen Nature Preserve Trail Working with Bituminous Roadways Inc this highly anticipated section of trail was successfully constructed in the months of August September and October The trail opened to the public in mid October and has been well received The 2008 Park and Trail Acquisition and Development Capital Improvement Plan included 317 000 for construction of this trail The project was modified when a proposed bridge crossing was replaced by a concrete culvert significantly lowering the overall cost of the project Our agreement with Steiner for this work was estimated at 181 046 51 The final project cost is 171 158 38 Staff is pleased to report that Steiner Construction Services Inc and their representatives have been a pleasure to work with during construction of all phases of the Nature Preserve Trail Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow249 Mr Todd Gerhardt November 24 2008 Page 2 RECOMMENDA TION Staff recommends that the City Council approve payment in the amount of 171 158 38 to Steiner Construction Services Inc for the construction of the Chanhassen Nature Preserve Trail Additionally staff should be directed to send a letter of appreciation on behalf of the City Council to Steiner Construction Services Inc for their dedicated service in working with the City to advance our trail system ATTACHMENTS 1 Invoice in the amount of 171158 38 2 Detailed Cost Description 3 2008 Capital Improvement Program Project Description 4 Agreement 5 Expense Documentation 250 251 252 f tf I I J I j j I jSteinertI Construction SerVicest LLC 3610 County Rd 101 Wayzata MN 55391 DATE INVOICE FOR November 12 2008 91008 ABP 7th Addition 2 Phase Trail Construction Chanhassen MN Bill To City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen MN 55317 Attn Todd Hoffman Total invoice per attached final construction costs 171 158 38 Jrutr04ScottAndersonStaffAccountant TOTAL iii ii i ii Iil lilllmli i Make all checks payable to Steiner Construction Services If you have any questions about this invoice contact us at 952 473 5650 THANK YOU FOR YOUR BUSINESSI 253 Steiner OJnsttuc1ion Services uc FINAL CONSTRUCTION COSTS ASP 7th Addition 2 PHASE TRAIL CONSTRUCTION Chanhassen MN NOVEMBER 11 2008 Description Description 1000 1 304 1 310 1 311 1 331 1 336 1451 1 521 1 523 1 722 1 810 of new culvert reserve 280 752 50 5 500 5 520 AltemateAdds 22000 CONTRACTOR S FEE 22001 Contin enc 5 o 22 010 Contractors Fee Cost Plus 10 ESTIMATED TOTALS ALTERNATES Unit Cost Units Installed 40 00 100 00 17 00 42 00 30 00 66 00 30 00 42 00 49 50 1 00 100 00 2 20 36 30 ACTUAL COSTS OF EXTRA TRAIL INSTALLATION WORK AIt 1 Per lin ft MN Dot Railing 8401 4 000 00 AIt2 Per cu yd to remove unsuitable material 714 00 AIt3 Per yard to replace with Cls 5 As specd in field for actual conditions As needed @ soft subcut areas 1 980 00 1 260 00 AIt4 Per cu yd to replace with 2 clear rock AIt5 Per sq yd of geofabric installed 100 00 AIt6 Per sq yd of seed blanket installed AIt7 Per sq ft of additional retaining wall Total Adds Deduct for Staking Allowance Net Add to AsphaltPaving 8 054 00 3 250 00 4 804 00 254 Copital Improvement Program City ofChanhossen MN 2008 thru 2012 Contaet Unassigned Department Park Trail Improvements Type Improvement Useful Life 30 Years Category Park Priority nJa Project PK T 047 Project Name Arboretum Business Park Lot 12 Trail Aecount 1 4104710 Aecouut 3 Account 2 Total Project Cost 317 000 Description I Construction of an 8 foot wide asphalt trail in the Chanhassen nature preserve JustificatitJn I Represents the finaJphase in Ii four part trail construction initiative Expenditures Land Improvement 2008 317 000 317 000 2009 2010 2011 2012 Total 317 000 317 000Totlll Funding Sources Park Dedication Fund 2008 317 000 317 000 2009 2010 2011 2012 Total 317 000 317 000Tottil Opemtionlll ImpllelOther I Maintenance and operations costs 64 255 nv R 3 1 FORM OF AGREEMENT BETWEEN CITY OF CHANHASSEN AND CONTRACTOR FOR NON BID CONSTRUCTION CONTRACT TIDS AGREEMENT made this l1 day of AviJ u s 2008 by and between the CITY OF CHANHASSEN aMinnesota municipal corp ation OWler and STEINER CONSTRUCTION SERVICES LLC a Minnesota limited liability company Contractor Owner and Contractor in consideration of the mutual covenants set forth herein agree as follows 1 CONTRACT DOCUMENTS The following documents shall be referred to as the Contract Documents all of which shall be taken together as awhole as the contract between the parties as if they were set verbatim and in full herein A This Agreement B Standard General Conditions of the Construction Contract EJCDC C 700 2002 as amended by City of Chanhassen Supplementary Conditions to the General Conditions C Exhibit A Job Cost Estimate and Schedule of Unit Prices dated July 29 2008 including alternates 1 through 7 inclusive D Specifications Exhibit B dated July 29 2008 E Drawings and reports Schoell MadsnWest Trail Grading Erosion Control Plan Sheet C I dated 10 8 07 MFRA Sheet C4 2 East Trail Trail Grading Plan East Sheet C4 2 dated 2 4 08 and Revision A dated July 3 2008 Braun Intertec Shallow Boring Results Recommendations dated 6 11 08 In the event of a conflict anlong the provisions of the Contract Documents the order in which they are listed above shall control in resolving any such conflicts with Contract Document A having the first priority and Contract Document E having the last priority 2 OBLIGATIONS OF THE CONTRACTOR The contractor shall provide the goods services and perform the work in accordance with the Contract Documents 3 CONTRACT PRICE Owner shall pay Contractor for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined in accordance with Exhibit A 4 PAYMENT PROCEDURES A Contractor shall submit Applications for Payment Applications for Payment will be processed by Engineer as provided in the General Conditions 140400vOl RNK 08lO612008 1 256 B Progress Payments Retainage Owner shall make 95 progress payments on account of the Contract Price on the basis of Contractor s Applications for Payment during performance of the Work C Payments to Subcontractor 1 Prompt Payment to Subcontractors Pu suant to Minn Stat 471 25 Subd 4a the Contractor must pay any subcontractor within ten 10 days of the Contractor s receipt of payment from the City for undisputed services provided by the subcontractor The Contractor must pay interest of I 12 percent per month or any part of amonth to the Subcontractor on any undisputed amount not paid on time to the subcontractor The minimum monthly interest penalty payment for an unpaid balance of 100 00 or more is 10 00 For an unpaid balance of less than 100 00 the Contractor shall pay th actual penalty due to the subcontractor 2 Form IC 134 attached required from general contractor Minn Stat 290 92 requires that the City of Chanhassen obtain a Withholding Affidavit for Contractors FOlm IC 134 before making final payments to Contractors This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid D Final Payment Upon final completion of the Work Owner shall pay the remainder ofthe Contract Price as recommended by Engineer 5 COMPLETION DATE The Work must be completed within sixty 60 days after the date the Contract Times commence to run and completed and ready for final payment in accordance with the General Conditions within sixty 60 days after the date when the Contract Times commence to run 6 CONTRACTOR S REPRESENTATIONS I40400vO I RNK 08 06I2008 A Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents B Contractor has visited the Site and become familiar with and is satisfied as to the general local and Site conditions that may affect cost progress and performance of the Work 2 257 140400vOI RNK Oll106 20011 C Contractor is familiar with and is satisfied as to all federal state and local Laws and Regulations that may affect cost progress and perfomlance of the Work D Contractor has carefully studied all l reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site except Underground Facilities which have been identified in the General Conditions and 2 reports and drawings of a Hazardous Environmental Condition if any at the site E Contractor has obtained and carefully studied or assumes responsibility for doing so all additional or supplementary examinations investigations explorations tests studies and data concerning conditions surface subsurface and Undergroun Facilities at or contiguous to the Site which may affect cost progress or performance of the Work or which relate to any aspect of the means methods techniques sequences and procedures of construction to be employed by Contractor including any specific means methods techniques sequences and procedures of construction expressly required by the Bidding Documents and safety precautions an programs incident thereto F Contractor does not consider that any further examinations investigations explorations tests studies or data are necessary for the performance of the Work at the Contract Price within the Contract Times and in accordance with the other terms and conditions of the Contract Documents G Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents H Contractor has correlated the information known to Contractor information and observations obtained from visits to the Site reports and drawings identified in the Contract Documents and all additional examinations investigations explorations tests studies and data with the Contract Documents I The Contract DocUments are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work J Subcontracts 3 258 1 Unless otherwise specified in the Contract Dcuments the Contractorshatl upon receipt of the executed Contract Documents submit in writing to the Owner the names of the Subcontractors proposed for the work Subcontractors may not be changed except at the request or with the consent of the Owner 2 The Contractor is responsible to the Owner for the acts and omissions of the Contractor s subcontractors and of their direct and Indirect employees to the same extent as the Contractor is responsible for the acts and omissions ofthe Contractor s employees 3 The Contract Documents shall not be construed as creating any contractual relation between the Owner the Engineer and any Subcontractor 4 The Contractor shall bind every Subcontractor by the terms ofthe Contract Documents 7 WORKER S COMPENSATION The Contractor shall obtain and maintain for the duration of this Contract statutory Worker s Compensation Insurance and Employer s Liability Insurance as required under the laws of the State of Minnesota 8 COMPREHENSIVE GENERAL LIABILITY Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract with the City included as an additional name insured The Contractor shaH furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage Bodily Injury 2 000 000 each occurrence 2 000 000 aggregate products and completed operations Property Damage 2 000 000 each occurrence 2 000 000 aggregate Contractual Liability identifying the contract Bodily Injury 2 000 000 each occurrene Property Damage 2 000 000 each occurrence 2 000 000 aggregate Comprehensive Automobile Liability owned lion owned hired Bodily Injury 2 000 000 each occurrence 2 000 000 each accident 140400vOl RNK 08 06 2008 4 259 Property Damage 2 000 000 each occurrence 9 WARRANTY The Contractor guarantees that all new equipment warranties as specified within the quote shall be in full force and transferred to the City upon payment by the City The Contractor shall be held responsible for any and all defects in workmanship materials and equipment which may develop in any part ofthe contracted service and upon proper notification by the City shall immediately replace without cost to the City any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications 10 INDEMNITY The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it In addition the Contractor shall reimburse the City for any cost of reasonable attorney s fees it may incur as a result of any such claims 11 MISCELLANEOUS A Terms used in this Agreement have the meanings stated in the General Conditions B Owner and Contractor each binds itself its partners successors assigns and legal representatives to the other party hereto its partners successors assigns and legal representatives in respect to all covenants agreements and obligations contained in the Contract Documents C Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon Owner and Contractor who agree tbat the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions D Data PracticesRecords 1 All data created collected received maintained or disseminated for any purpose in the course ofthis Contract is governed by the Minnesota Government Data Practices Act Minn Stat Ch 13 any other applicable state statute or any state rules adopted to implement the act as well as federal regulations on data privacy 2 All books records documents and accounting procedures and practices to the Contractor and its subcontractors if any relative to this Contract are subject to examination by the City I40400v0 I RNK 08I06I200B 5 260 E Software License If the equipment provided by the Contractor pursuant to this Contract contains software including that which the manufacturer may have embedded into the hardware as an integral part of the equipment the Contractor shall pay all software licensing fees The Contractor shall also pay for aU software updating fees for a period of one year following cutover The Contractor shall have no obligation to pay for such fees thereafter Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software F Assignment Neither party may assign sublet or transfer any interest or obligation in this Contract without the prior written consent of the other party and then only upon such terms and conditions as both parties may agree to and set forth in writing G Waiver In the particular event that either party shall at any time or times waive any breach of this Contract by the other such waiver shan not constitute awaiver of any other or any succeeding breach ofthis Contract by either party whether of the same or any other covenant condition or obligation H Governing LawNenue The laws of the State of Minnesota govern the interpretation of this Contract In the event of litigation the exclusive venue shall be in the District Court of the State of Minnesota for Hennepin County I Severability Ifany provision term or condition of this Contract is found to be or become unenforceable or invalid it shall not effect the remaining provisions terms and conditions ofthis C ntract unless such invalid or unenforceable provision term or condition renders this Contract impossible to perform Such remaining terms and conditions of the Contract shall continue in full torce and effect and shall continue to operate as the parties entire contract J Entire Agreement This Contract represents the entire agreement of the parties and is a final complete and all inclusive statement ofthe terms thereof and supersedes and terminates any prior agreement s understandings or written or verbal representations made between the parties with respect thereto K Permits and Licenses Rights of Way and Easements The Contractor shall give all notices necessary and incidental to the construction and completion ofthe Project Tbe City will obtain all necessary rights of way and easements The ContractorshaU not be entitled to any additional compensation for any construction delay resulting from the City s not timely obtaining rightsof way or easements 140400vOI 6 RNK 08l06J2008 261 L If the work is delayed or the sequencing of work is altered because of the action or inaction of the Owner the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation OWNER CITY CHANHASSEN CONTRACTOR STEINER CONSTRUCTION SERVICES LLC BY BY T Address forgiving notices City of Chanhassen 7700 Market Boulevard P O Box 147 Chanhassen 55317 Address for giving notices 5 1er LrMtJrvofr vitLJI LL C fq I D CCh V 1 10 u A vw sS3 c Llcens 0 wre applicable Agent for service or process t 40400vOl RNK 08lO6l2003 7 I262 CITY OF CHANHASSEN SUPPLEMENTARY CONDITIONS TO THE GENERAL CONI ITIONS The following supplements shall modify change delete from andlor add to the Standard General Conditions of the Construction Contract No C 700 2002 Edition as prepared by the Engineers Joint Contract Documents Committee 1 00 SECTION 2 7 Delete paragraph 2 01B and insert the following Before any work at the site is started Contractor shall deliver to Owner certificates and other evidence of insurance requested by Owner which Contractor is required to purchase and maintain in accordance with paragraph 5 03B 2 00 SECTION 5 0IB Delete 3 00 SECTION 5 04 Delete 6 00 SECTIONS 4 060 5 05 5 07 1101A5F 11030 12 038 15 03 A3 15 03A4 Delete these eight 8 sections 7 00 SECTION 5 09 Delete Section 5 09 and insert the following If Owner has any objection to the coverage afforded by or other provisions ofthe insurance required to be purchased and maintained by Contractor on the basis of its not complying with the Contract Documents Owner shall notify Contractor in writing thereof within ten days of the date of delivery of such certificates to Owner in accordance with paragraph 2 0 I Contractor shall provide such additional information in respect of insurance provided as may reasonably be requested 8 00 SECTION 13 07 One Year Correction Period Change first sentence of Section 13 07A to read as follows If within one year after the date of final payment and acceptance by the City of CbanhaSsen any work is found to be defective the Contractor should promptly without cost to the Owner and in accordance with the City Engineer s written instructions either correct such defective work or if it hasbeen rejected by the Engineer remove it from the site and replace it with nondefective work 9 00 PROMPT fAYMENT TO SUBCONTRACTORS Pursuant to Minnesota Statute 471 25 Subdivision 4a the Contractor must pay any subcontractor within ten 10 days 140400vOl RNK OIlO6l2OO8 SC l 263 ofthe Contractor s receipt of payment from the City for undisputed services provided by the subcontractor The Contractor must pay interest of one and one half percent 1 Y2 per month or any part of amonth to the subcontractor on any disputed amount not paid on time to the subcontractor The minimum monthty interest penalty payment for an unpaid balance of 100 00 or more is 10 00 For an unpaid balance ofless than 100 00 the Contractor shall pay the actual penalty due to the subcontractor A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements including attorney s fees incurred in bringing the action 10 00 REOUIREMENTS FOR FINAL PAYMENT Final payment will not be made until the Contractor and all subcontractors furnish a certificate showing that they have complied with the provisions ofM S A 290 92 and 290 97 concerning the withholding of Minnesota income tax on wages at the source Said certificates shall be obtained by the Commissioner of Taxation IC 134 forms for certifications may be obtained froin the Department of Revenue Centennial Building 658 Cedar Street St Paul MN 55155 11 00 DATA PRACTICES ACT The Contractor must comply with the Minnesota Government Data Practices Act Minnesota Statutes Chapter 13 as it applies to I all data provided by the Owner pursuant to this Agreement and 2 all data created collected received stored used maintained or disseminated by the Contractor pursuant to this Agreement The Contractor is subject to all the provisions of the Minnesota Government Data Practices Act including but not limited to the civil remedies of Minnesota Statutes Section 13 08 as if it were a government entity In the event the Contractor receives a request to release data the Contractor must immediately notify the Owner The Owner will give the Contractor instructions concerning the release of the data to the requesting party before the data is released Contractor agrees to defend indemnify and hold the Owner its officials officers agents employees and volunteers harmless from any claims resultIng from Contractor s officers agents owners partners employees volunteers assignees or subcontractors unhlwfhl disclosure andor use of protected data The terms of this paragraph shall survive the cancellation or termination of this Agreement 12 00 SECTION 14 02A3 Delete Section 14 02A3 and insert the following The amount of retainage with respect to aU progress payments will be as follows 140400vOl RNK 08lO6l2008 SC 2 264 I 404OOvO I RNK 08I0612008 Minnesota Contractor s Exempt Non Minnesota Contractors Non Except Non Minnesota Contractors 5 5 5 8 13 State Surety Deposit Non Minnesota Contractors are advised to file Form SD 3 with the Minnesota Department of Revenue to determine their exemption status SC 3 265 Steiner Ons1ruction Services lLC EXH1BIT A ABP 7th AdditJon 2 PHASETRAIL CONSTRUCTlON Chanhassen MN JULY 29 2008 De on nch o o o 22010 Contractors Fee Cost Plus 104 ESTIMATED TOTALS SCHEDULE This scope oiwork shaij begin on Of about August 6 2006 and without weather delays wiiibe substantlaliy compieie by August 29 ZOO8 ALTERNATES AI UN Dot Railing 8401 AIII2 Per yard to remove unsuitable material Altt3 Per yard to replace with Cl5 5 AIt4 Per yard to replace with 2 dear rock A1tt5 Per sq yd of geofabric installed Alt6 Per sq yd of seed blanket Installed Altt7 Per sq ftof additional retaining wall 44 00 ILF 18 70 leu yard 33 00 leu yard 49 56 ku yard 1 10 Isq yd 2 20 isq yd 38 30 Isq ft Approved and Accepted by b OoO3 OD cf 5 12 0 f Date I I 266 St E t lelner Development lnc 3610 County Road 101 VVayzata 55391 952 473 5650 Fax 952473 7058 o 3 12JO EXHIBIT B Arboretum Business Park 7th Additition 2 Phases of City Trail I Bid Specifications Chanhassen MN July 29 2008 CONTRACT DOCUMENTS Schoell Madson West Trail MFRAsheet C4 2 East Trail Grading Erosion Control Plan sheet C 1 dated 10 8 07 Trail Grading Plan East sheet C4 2 dated 2 4 08 Braun Intertec Shallow Boring results recommendations dated 6 11 08 SECTION 1000 GENERAL REQUIREMENTS All site general requirements needed to complete this scope of work are included including but not limited to the following Office Administration Project Management Printing costs for construction site plans Site Supervision Soil and Materials Testing and Inspection Services Allowance of 8 000 Portable Toilet Facilities Traffic control as needed Storm Water Management SECTION 2000 SITE CONSTRUCTION 2200 Earthwork Silt Fence Installation Clear grub site Remove all brush and trees from the trail area approved for removal by the City of Chanhassen including brush cuttings generated by the soil boring operation Strip and stockpile Ire use or export topsoil from the trail area Subcut the west trail 12 and the east trail r in preparation fOr ptacement of c1ass S Any additional subcut or import materials required shall be charged in achange order with unit costs All sub grade preparation shall be In accordance with the soils engineer of record Finish grade both sides of the trail as needed 267 2501 Site Utilities Supply and install the storm water piping as specified in the contract documents 2701 Asphalt Paving A six inch section of limestone c1ass 5 is included for the east trail to accommodate the 9 overall blacktop section specified in this scope of work A nine inch section of limestone class 5 is included for the west trail to accommodate the 12 overall blacktop section specified in this scope of work Install a 3 bituminous section over the east and west trails per plans and specifications 2830 Retaining Walls An allowance of 700 sf of keystone retaining wall has been included in this scope of work 2951 Site Restoration Supply and install seed and mulch to all soils disturbed and exposed as a result of this scope of work Restore all areas damaged or altered as a result of permission access granted from adjacent properties SECTION 5000 METALS 5520 Handrails and Railings Handrails not included in this scope of work See Alt 1 CLARIFICATIONS EXCLUSIONS City permit or inspection fees of any sort are not included Class 5 or bituminous beyond the sections specified in this scope of work Additional Class 5 or any other materials required by or lost to weather conditions unknown soil conditions or as a result of repeated construction traffic are not included Any work not specificaUy included in this specification is not included 268 61 Invoice Invoice Number 62725 July 22 2008 CHASKALLC To Chaska Gateway LLC 3610 South Hwy 101 Wayzata MN 55391 Project 16942 Chaska Gateway LLC Arboretum Trail Arboretum 7th Addition Chanhassen MN Survey east property line and neW trail location Draw new trail Schoell Madson merged with MFRA Inc General Research Ditch Culverts Sizing Safety Railing I IProfessionalServices Development Plan Project Manager Project Manager Project Manager Project Manager Grading Reg Engineer Reg Engineer Reg Engineer Utilities Water Sewer Storm Project Manager Bill Hours Rate Charle 2 00 108 00 216 00 2 00 108 00 216 00 100 108 00 108 00 1 00 108 00 108 00 1 00 129 00 129 00 2 00 95 00 190 00 0 50 95 00 4750 1 50 108 00 162 00 Professional Services Totals 1 176 50 Project Totals It Total Project Invoice Amount 1 176 50 14800 28th Avenue N Suite 140 Plymouth Minnesota 55447 phone 763 476 6010 fax 763 476 8532 e mail mfra@mfra com An Equal OpportliiJity Employer TERMS Due on receipt Past due accounts subject to finance charge of 1 per month 12 APR 269 RECEIVED McCombs Frank RODS Associates Inc SEP 1 5 2008 STEINER DEVELOPMENT INC Invoice Number 63232 September 0 2008 CHASKALLCInvoice To Chaska Gateway LLC 3610 South Hwy 101 WayzataMN55391 Project 16942 Chaska Gateway LLC Arboretum Trail Arboretum 7th Addition Chanhassen MN Survey east property line and new trail location Draw new trail Schoell Madson merged with MFRA Inc Please note new address and make check payable to MFRA Inc Note new project number for MFRA Your reference ofSMI project 61809 023 Project Manager Gerald L Backman Professional Services thru 8 312008 1Jil in JlitlJ OO1 Professional Services Easements Survey Crew Survey Crew BillHours Rate Charfe 1 50 160 00 240 00 450 160 00 720 00 BillHours Rate Charge 1 00 98 00 98 00 BillHours Rate Charge 1 00 95 00 95 00 Professional Services Totals 1 153 00 Easements Senior Technician Grading Reg Engineer Project Totals Total Project Invoice Amount 1 153 00 An Equal Opportunity Employer 14800 28th Avenue N Suite 140 Plymouth Minnesota 55447 phone 763 476 6010 fax 763 476 8532 e mail mfra@mfracom TERMS Due on receipt Past due accounts subject to finance charge of 1 per month 12 APR 270 r 6IIJ JIll BITUMINOUS ROADWAYS INC 9050 JEFFERSON TRAIL WEST INVER GROVE HEIGHTS MN 55077 651 686 7001 RECEIVED C 4Q 9s NJ lsf NOV to 2008 10 31 08 STEINER DEVELOPMENT INC 3 I L L r J Steiner Construction Services lLC Attn Galen Tongen 3610 County Road 101 Wayzata MN 55391 J L 00 B C A T I o N Customer No 74371 BRI Project No 884449 Project Description Arboretum Business Park 7th Addition Estimate 2 Final through 10 3108 Purchase oder 992 01 329 01 Contract Completed Completed Amount To Date This Estimate Original Contract Amount 135 650 00 135 650 00 48 75 Total Change Orders 4 804 00 4 804 00 4 804 00 140 454 00 140 454 00 53 679 00 Less Retainage 14 04540 5 367 90 126 408 60 48 311 10 Less Previous Payments 0 00 0 00 Balance Due 126 408 60 48311 10 c INVOICE DUE UPON RECEIPT A FINANCE CHARGE OF 1h PER MONTH 18 PER YEAR WILL BE CHARGED ON ANY BALANCE OVER 30 DAYS PAST DUE ORIGINAL INVOICE CUSTOMER COpy 271 0 I s 0 0 c 0 Cl 0 0 Z e5 8 i5 DDgIDD QCllUa ciijOdc N U T O NT Nmm 11Z 0 U 0C 1l I I Oo JO a a 0 a wo a a C0ctitISaUlUlQciiiICllEaijCXlc0 I ZZO QWC 02E0 0 0 a Zl zO OJ l5 a B aC l5 ZWCiEa CXlooItooIZoouoWWIro0 IIo o g C gjz C 2E 0 co co u i l5 0 It UlOc ii5B ZCogCb l C2E IUlCD I 0lJ Ul otlS8ga c o ai 8 o Eo co iiE g C Cllmo 0 0 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t0oo0icoERoociERoo0icoERoociERooci1000 zo8i00IZWiEit oLLWCitzozizo jJi5oI 276 BRAUN INTERTEC PLEASE REMIT TO Braun Intertec Corporation NW 7644 P O Box 1450 Minneapolis Minnesota 55485 7644 952 995 2000 Fax 952 995 2020 Tax I D 41 1684205 Galen Tongen Steiner Construction Services LLC 3610 County Road 101 Wayzata MN 55391 Invoice Date 9 15 2008 Invoice 299041 Project BL 08 01539A Client S38207 Client Ref REC JVFD S SEP 1 6 20B ciNEDfVcl OPMtNT INCBikeTrailArboretumBusinessPark Excavation Observations Century Boulevard and Water Tower Place Chanhassen MN For Professional Services rendered through 9 5 2008 Amount Due This Invoice 958 00 1 924 75 2 882 75 Project Management Soil Observations Testing Amount Previously Billed 0 00 Pleas pay from this invoice Terms Du on r c ipt 1 1 2 0 per month after 30 days 18 annual percentag rate w accept VISA PROVIDlNG ENGINEERING AND ENVIRONMENTAL SeLUTION S SINCE 957 FORM NO BI12o1 llO8 277 INV ICE BRAUN INTERTEC PLEASE REMIT TO Braun Intertec Corporation NW 7644 PO Box 1450 Minneapolis Minnesota 55485 7644 952 995 2000 Fax 952 995 2020 Tax 10 41 1684205 Project BL 0801539A Bike Trail Arboretum Business Park Project Management Invoice 299041 Consulting Services Detail Project Manager Sr Project Engineer Word Processing Hours Rate 140 00 160 00 72 00 3 50 2 25 1 50 Phase Project Management Amount 490 00 360 00 108 00 958 00 958 00 Soil Observations Testing Consulting Services Detail Compaction Testing Excavation Observations Hours Rate 68 00 89 00 4 00 11 25 NonSalary Expenses Detail Qty Rate Nuclear moisture density meter charge per hour 1 00 16 50 Standard Proctor Test ASTM D 698 1 00 155 00 Trip charge 10 00 48 00 Phase Soil Observations Testing Amount 272 00 1 001 25 1 273 25 Amount 16 50 155 00 480 00 651 50 1 924 75 2 882 75TotalProjectBL0801539ABikeTrailArboretumBusinessPark Pleas pay from this invoic T rms Du on receipt 1 1 2 per month after 30 days 18 annual percentag rate W accept VISA FORM NO 811201 1108 PROVIDING NGINEERING AND ENVIRONMENTAL SOLUTIONS SINC 1957 Page278 BRAUN INTERTEC RECEIVED PLEASE REMIT TO Braun Intertec Corporation NW 7644 PO Box 1450 Minneapolis Minnesota 554857644 952 995 2000 Fax 952 995 2020 Tax D 41 1684205 ocr 31 2008 STEINER DEVELOPMENT INC Galen Tongen Steiner Construction Services LLC 3610 County Road 101 Wayzata MN 55391 Invoice Date 10 30 2008 Invoice 300868 Project BL 08 01539A Client 538207 Client Ref Bike Trail Arboretum Business Park Excavation ObselVations Century Boulevard and Water Tower Place Chanhassen MN For Professional Services rendered through 10 24 2008 Amount Due This Invoice 436 80 436 80 Project Management Amount Previously Billed 5 495 50 Please pay from this invoice Terms Due on receipt 1 1 210 per month after 30 days 18 annual percentage rate raal We accept FORM NO 811201 1108 PReVIDING ENGINEERING AND ENVIReNMENTALSeLUTleNS SINCE 1957 279 BRAUN INTERTEC PLEASE REMIT TO Braun Intertec Corporation NW 7644 PO Box 1450 Minneapolis Minnesota 55485 7644 952 995 2000 Fax 952 995 2020 Tax 10 41 1684205 Project BL 0801539A Bike Trail Arboretum Business Park Project Management Invoice 300868 Consulting Services Detail Project Manager Sr Project Engineer Word Processing Hours 2 50 025 0 65 Rate 140 00 160 00 72 00 Amount 350 00 40 00 46 80 436 80 Phase Project Management 436 80 Total Project BL 08 01539A Bike Trail Arboretum Business Park 436 80 Please pay from this invoice Terms Due on receipt 1 1 2 per month after 30 days 18 annual percentage rate We accept FORM NO 811201 1 08 PROVIDING NGINEERJNG AND ENVIReNMENTAL SOLUTleNS SINCE 1957 g280 BRAUN INTERTEC PLEASE REMIT TO Braun Intertec Corporation NW 7644 PO Box 1450 Minneapolis Minnesota 55485 7644 952 995 2000 Fax 952 995 2020 Tax D 41 1684205 Galen Tongen Steiner Construction Services LLC 3610 County Road 101 Wayzata MN 55391 RECEIVED Invoice Date 10 9 2008 Invoice 299989 OCT fo 2008ProjectBL0801539A Client S38207 STEINER DEVELOPMENT INeClientRefI Bike Trail Arboretum Business Park Excavation Observations Century Boulevard and Water Tower Place Chanhassen MN For Professional Services rendered through 10 3 2008 Project Management Soil Observations Testing Amount Due This Invoice 1 766 00 846 75 2 612 75 Amount Previously Billed 2 882 75 Please pay from this invoic rerms Du on receipt 1 1 2 per month after 30 days 180 annual percentage rate Weaccept VISA J pReVIDING ENGINEERING AND ENVIReNMENTAL SeLUTleNS SINCE 957 FORM NO Bll2l11 108 281 IfJVeICE BRAUN PLEASE REMIT TO Braun Intertec Corporation NW 7644 PO Box 1450 INTERTEC Minneapolis Minnesota 55485 7644 952 995 2000 Fax 952 995 2020 Tax ID 41 1684205 Project BL08 01539A Bike Trail Arboretum Business Park Project Management Invoice 299989 7 00 3 75 1 25 Rate 140 00 160 00 72 00 AmountConsultingServicesDetail Project Manager Sr Project Engineer Word Processing Hours 980 00 600 00 90 00 1 670 00 NonSalary Expenses Detail Trip charge Qty Rate Amount 2 00 48 00 96 00 96 00 Phase Project Management 1 766 00 Soil Observations Testing Consulting Services Detail Compaction Testing Non Nuclear Project Engineer 3 00 3 75 Rate 68 00 133 00 AmountHours 204 00 498 75 702 75 NonSalary Expenses Detail Trip charge Qty Rate Amount 3 00 48 00 144 00 144 00 Phase Soil Observations Testing 846 75 Total Project BL 08 01539A Bike Trail Arboretum Business Park 2 612 75 Please pay from this invoice Terms Due on receipt 1 1 210 per month after 30 days 1810 annual percentage rate Weaccept VISA eJ FORM NO 811201 1 08 PReVIDING ENGINEERING AND ENVIRONMENTAL SeLUTleNS SINCE 1957 age282 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site wwwci chanhassen mn us 3 MEMORANDUM Todd Gerhardt City Manager Greg Geske Fire Chief November 24 2008 SUBJECT Approve Purchase 219 Fire Department Grass Rig 2007 CIP Vehicles PW016MMM TO FROM DATE PROPOSED MOTION The City Council approves Grass Rig 2007 CIP Vehicles the purchase of 219 Fire Department City Council approval requires a simple majority vote of the City Council present DISCUSSION Annually the City considers replacement of vehicles that have reached their average life expectancy and are showing signs of needing major maintenance It has been the City s practice to keep fire department vehicles as reliable as possible The No 219 Fire Department Grass Rig was budgeted for replacement in the 2007 CIP but was never requested DISCUSSION JUSTIFICATION 219 Fire Department Grass Rig The 1988 Fire Department Grass Rig is 20 years old and due for replacement This vehicle is still in fair condition and with minor improvements can still be used in the department No 219 is proposed to moved down to a command vehicle to replace the No 200 vehicle No 200 is a 1996 Crown Victoria with 78 000 miles on it and it has severe rust With 12 years of use this vehicle will need expensive repairs due to rusted brake and fuel lines No 219 will take the place of No 200 and be used for personal injury carbon monoxide and medical calls The No 200 vehicle will be sold at auction Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow283 Paul Oehme Purchase 2007 elP Vehicles November 24 2008 Page 2 2009 GMC Sierra 3500 HD Emergency Signal Lighting Equipment Graphics Utility Service Body TOTAL 33 30448 16 790 56 1 200 00 8176 00 59 471 04 The budgeted amount in the 2007 CIP for this vehicle is 85 000 00 SUMMARY The City s fleet continues to go past the normal replacement age of ten years for most vehicles It is important to replace these units on a timely basis to keep the fleet as reliable as possible and to avoid major repair costs Attachment 2007 CIP EQ 054 c Charlie Siegle Fleet Superintendent g eng public pwO1 6 purchase 2007 cip vehicles memo grass rig doc 284 I Capital Improvement Program City of Chanhassen MN Account 1 4004135 4704 Account 3 2007 thru 2011 Contact Unassigned Department Major Equipment Type Vehicles Useful Life 10 15 years Category Fire Priority na Total Project Cost 205 000 Project EQ 054 Project Name Fire Vehicles Account 2 Iescription I This item allows for the replacement of existing equipment Vehicles are purchased offeither the Hennepin County or State of Minnesota cooperative bid Orders aretypically required to be placed up to one 1 year in advance of delivery Justification I As vehicles age they become less reliable Also they require more costly maintenance Vehicles proposed for replacement are Unit 219 1988 chev 1 ton 2007 85 000 Unit 703 1999 Explorer 2008 40 000 Unit 207 1995 Astro Van 2009 40 000 Unit 706 1997 Expedition 2010 40 000 Expenditures Vehides 2007 85 000 Total 85 000 2008 40 000 40 000 2009 40 000 40 000 2010 40 000 40 000 2011 Total 205 000 205 000 Funding Sources Capital Replacement Fund Total 2007 85 000 85 000 2008 40 000 40 000 2009 40 000 40 000 2010 40 000 40 000 2011 Total 205 000 205 000 Operational Impact Other I These purchases will include a limited warranty and will reduce the annual maintenance and repair costs The electrical work on the Aerial Truckwillcorrectanexistingproblemthathasbeenaconcernofthemechanicsforsometime 41 285 c PATROL DIVISION CHANHASSEN STATION Memo To Mayor City Council From Sgt Peter Anderley Date 11 07 08 o Re Items for November Council Meeting 1 Sheriffs Office Area Report October Attached 2 Sheriffs Office Area Citation List October Attached 3 Miscellaneous Items I will have brief information for Council on recent activities or items of interest 286 City of Chanhassen 2008 Month of October 287 Listed below is a description of each of the different classifications of calls for service which the Carver County Sheriff s Office received and processed for your area ICRIMINAL Part I Crimes Arson Intentionally destroy property by fire Assault Aggravated Assault where substantial injury is caused or deadly weapon used Burglary Breaking into a residence or business Homicide Intentional taking of a persons life Robbery Taking of property in the presence of another with use of force Sex Crime felony Forcible sexual assault All felony sex crimes Theft Taking of property stealing Theft Vehicle Theft of a motorized vehicle Part II Crimes Abuse Neglect Chargeable abuse or neglect of children or adults Assault Altercation between parties where actual physical harm occurred Court Order Violations Violation of court orders Disturb Peace Chargeable disturbance of peace Harassment disorderly conduct Drug Violation All drug violations possession of sale of manufacture of Gambling Unlawful operate promote or assist in the operation of gaming Liquor Laws Illegal Consumption sale or possession of liquor Misc Criminal Minor offenses that do not fall under any other classification Property Damage All damage to property including vandalism littering and trespassing on propertyRunawayJuvenilerunaway Sex Crimes Misc sex crimes criminal sexual conduct sexual abuse pornography indecent exposure non felony sex crimes Suspicious Activity Suspicious activity where charges result Theft Related Fraud credit card theft ID theft issuance on bad check counterfeiting swindle Traffic Alcohol Traffic stop or accident involving a driver under the influence of alcohol or drugsTrafficOtherTrafficstopthatresultsinatrafficcriminalchargeDACIPSHitandRun Weapons Violation of manufacture sale purchase transport use of firearm 288 NON CRIMINAL Abuse Neglect NC Investigation of abuse or neglect of a child or adult where no charges are filed Alarm Checking on an alarm at a private residence or business Animal Animal bites stray animals All calls involving animals Assist other Agency Assist other law enforcement office state patrol or government departments Auto Accd Fatality Auto accident in which a fatality occurred Auto Accd Injury Auto accident in which injury and property damage occurred Auto Accd Prop Damage Auto accident in which property damage occurred Auto Accd MV vs Deer Auto accident involving a motor vehicle and deer Background Record Check Records check for persons adopting a child military govt employment individual Boat Water All incidents involving boats watercraft and or lakes Child Care Assistance All background checks for Social Service unlicensed child care assistance Child Custody Dispute Incidents involving dispute over child custody Civil Process Service of civil papers court orders Assist with civil stand by situations Disturb Peace NC Noise harassments disturbance of peace where charges are not filed Domestic Verbal argument between parties with relationship where no charges are filed Driving Complaint Complaints of bad driving behavior Drug Information Information regard drug activity No charges filed Fire Call Fires and assist to fire departments Gun Permit Acquire Application for a permit to purchase a handgun Gun Permit Carry Application for a permit to carry a handgun Gun Permit Transfer Applicaton for the transfer of one registered gun to another Explosive Firearms Dlr Application for a permit for explosives or firearms dealer license House Business Check Check on residences or business when owners are away from property License Day Care Background check for licensing day care License Foster Care Background check for licensing foster care License Liquor Background check for liquor licensing License Peddler Background check for peddler licensing Medical Assist persons with medical issues natural cause deaths Mental Health Suicides 72 hr holds for mental health issues Misc Non Criminal General law enforcement questions citizen assists name changes lost and found prop civil matters council packets and meetings juv disciplinary issues etc Missing Person Missing Lost person Open Door Located an open door to a business or residence Prowler NC Person on property who does not belong window peeper No charges filed Sex Offender Tracking Request from State to check location of registered sex offender Snowmobile All incidents involving snowmobiles Suspicious Act NC Suspicious persons acts or vehicles no charges Traffic Misc Misc traffic issues stalled vehicle debris on roadway traffic control parking violations vehicle in the ditch and motorist assists Traffic Radar Display Traffic Speed Radar wagon Traffic Stops All traffic stops initiated by officers Transport Transport persons for various reasons Unlock Veh Bldg Unlock doors of automobile residence or business for owners Warrant Issued Warrant issued by Carver County Court Administration Warrant Service Service of warrant for Carver County and other counties 289 CARVER COUNTY SHERIFF S OFFICE City of Chanhassen Month of October Iw11 2008 2008 2007 2007IMrlgIIMfjHIi I Part I Grimes Arson 0 0 Assault Aqqravated 0 2 Burqlarv 4 27 Homicide 0 0 Robberv 0 0 Sex Crime Felony 0 5 Theft 26 275 Theft Vehicle 1 19 Total Part I Grimes 31 32 Part Gnmes Abuse Neqlect 0 0 Assault 5 49 Court Order Violation 5 18 Disturb Peace 6 67 DruQ Violations 7 35 GamblinQ 0 0 Liquor Law Viol 0 25 Misc Criminal 0 24 Property Damaqe 18 178 Runaway 5 16 Sex Crimes 0 4 Suspicious Activity 0 0 Theft Related 13 96 Traffic Alcohol 4 69 Traffic Other 0 8 Weapons O 4 Total Part Grimes 63 593 ITOTAL CRIMINAL 92194 1 5 0 3 5 52 0 0 0 0 2 5 43 294 0 11 51 37u 0 0 4 42 1 9 11 91 4 35 0 0 1 42 3 24 26 246 1 26 1 10 0 0 10 95 8 65 1 9 0 0 71 694 122 1064 290 2008 2008 IVIUIII n YTD I INON Abuse Ne lect not charqable 6 37 Alarm 98 818 Animal 38 430 Assist other Agency 9 101 Auto Accd Fatality 0 0 Auto Accd Injurv 2 56 Auto Accd Prop Damage 30 338 Auto Accd MV Deer 10 33 Background Records Check 17 117 Boat Water 0 64 Child Care Asst Unlicensed 0 0 Child Custody Dispute 1 22 Civil Process 0 16 Dist Peace not charqable 24 313 Domestic not char able 3 51 Drivinq Complaints 45 466 Dru Information Only 2 19 Fire Call 13 181 Gun Permit Acauire 10 90 Gun Permit Carry 12 87 Gun Permit Transfer 0 0 Explosive Firearms Dlr Permit 0 0 House Business Check 4 16 License Day Care 1 23 License Foster Care 0 4 License Liquor 0 22 License Peddler 0 11 Medical 52 594 Mental Health 5 37 Misc Non Criminal 62 540 Missin Person 8 35 Open Door 3 46 Prowler not charqabJe 0 10 Sex Offender Trackina 0 0 Snowmobile 0 5 Suspicious Act not charaable 87 882 Traffic Misc 81 1087 Traffic Radar Displav 0 0 Traffic Stops 381 3377 Transport 0 0 Unlock Veh Bldg 8 66 Warrant Service 5 72 TuTAL NUN cRIMINAL 1017 10066 ITOTAL REPORTED 1111 I 10987 I 2007 MONTH 2007 YTD 4 35 93 930 57 506 8 94 0 0 8 75 45 432 7 34 0 0 1 86 0 3 3 16 2 21 42 363 3 57 47 527 2 13 14 193 6 73 1 43 0 0 0 0 3 20 6 34 0 14 0 28 0 0 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CO g J ll 00 Q N N1 rr 0 Vl l o S Of f f cSOttiaz2 igggrt0CeafNNVlC3NONa er g ll o S Uo tr r l CQ f 5O 0 er g 5 c S CU jQ 2 0 3 0 0 0 0 0 NCQ 853 Nc nnr5 r Or rci 00 00 00 00 00 00 00 52 g g g g15 g rr r 7 q 00000 00 00 00 00 00 00000 00000 If n In lr n 0000CbO 00 1 r N 0 0 0 00 r00IIIIr0000 ri ri 1 1 1000000 0000000000 0 0 0 r 1 00 000000000000InIfIninInInlnlrIntnn l 1 l l CI N I N N N N N000000000000 0 U l J ll l 0 ol 0 a o C l 0 CO 0 N i 0 0 0r 2 co coco53 5CQ 00C c llUI005 0 ll20aagi3NOOOUNtttr1l1CJ oNNl coCCC CCoo r CQ C l C l U 5 CI 00 00 o o cI 0 000000000000000000 000000000000000000 fI j S I C 1 I Cl C I I N 0 cCr r aol06060660623 t r n 0 r 00 1 Nr000t0t0t r r I r t t t V M I o 000000000sss o V N o 000000000 If V VI If If V V V NNNNNNNNNo00000000 303 Ql C z fJ oa i I I I 1 I I 1 Iggggggg05000000 ZZZZZZZZ OJ OJ tJ 00 oJ eJ tJ OJ C C C C C C C c oE E E E oE E e ectJctJctJctJctJctJroctJ i i i i i i Ql I ro rjJZZZZZZZZZZ V E 0 0 W cE01 00 s J0 0 vi OO OvOv OvNofJUtU0UOJCl0 NEQV000U0U P c 0 0 0 0 0 0 0 0 0 U0 4l lQ V V 0lQUc0fro 0 0 0 0 0 0 0 0 0 0Z100tttttt1tJ0rj0000000000EJ 00 er wr100 0 00loJtc00 0 ctJ l l r1 V c U l0roj0 v v0vVUCi0cr11 Z 11 l en en v c l c 0 0 t CO 8 0 C2 11ZDVlj COvlJl C 2 Ci cr l oS00VCi000OJroLi00iVlc01clPenCOCi10Cs0c0l0NNIn US it 11 Pro311l sJ00l0002 0 r CO t U U J tJ V oc oc oc oc 00 oc oc co 00ro 0 0 0 0 0 0 0 0 0 0000000000 v I I r j I 01 rol I N 1Occ3Vr00 I N N t N r 0000000000 I Z C Z cO rol 1 0 00 r 0 0 1 r N N 0 0 0 0 co 0 Z C co co r r r r r r 000roo00000000iisiiiii co J0 0 0100000000rotrlr1on1tnonlnlNNN01Nroj1clo00000000 304 lb CHANHASSEN FIRE DEPARTMENT P O Box 97 7610 Laredo Drive Chanhassen MN 55317 Bus Phone 952 227 1200 Minnewashta Station NO 2 Phone 952 474 7094 MEMORANDUM TO Todd Gerhardt City Manager FROM Gregg Geske Fire Chief Roger Smallbeck 18t Assistant Chief Randy Wahl 2nd Assistant Chief Mark Littfin Fire Marshal Cori Wallis Training Officer November 13 2008DATE SUBJ Monthly City Council Update Fire Deuartment Overview Staffing is at 41 active firefighters and 2 probationary firefighters as of November 13 2008 allocation is 45 PTE s As of November 10 2008 we had responded to 469 calls down 35 calls from 504 at the same time last year We did have a small deck fire that was called in by a neighbor early in the morning With the winter weather we recently responded to a few serious vehicle accidents We are currently looking at taking on some additional probationary firefighters shortly and having an additional class in the middle of 2009 At our December business meeting we will be holding elections for our 1 st Assistant Chief position Roger Smallbeck is running unopposed and will continue as 18t Assistant Chief Training This month s training consisted of rescue truck equipment training and medical stations Fire Marshal Fire Prevention Nothing new to report on 305 Fire Investigations One fire to report on It was on Monday Nov 3rd at 3 31 AM We responded to a reported deck fire on Sierra Trail A neighbor called the fire in Upon arrival there was a small fire on the deck approx 4x4 feet in size The FD responded with 28 firefighters and had the fire out in less than 2 minutes Upon investigation it appeared the fire originated in a planter box as a result of spontaneous combustible We have had a number of these types of fires over the years Even though it s a rare occurrence they can happen Fire Inspections New Construction Current projects under way at various stages of construction and remodeling Carver County License Center Chanhassen High School lD l Building Snap Fitness Jimmy Johns Autobahn Motorplex Super Dog and Walgreens All projects are moving along well from the FD involvement Existing buildings We have started inspecting schools moving into day care centers and then apartments hotels and motels We are concentrating on occupancies when people are living and sleeping which is where most serious fire occurs When done with those we will be getting into industrial occupancies 306 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us Lt MEMORANDUM c2 TO Paul Oehme Director of Public Works City Enginee r FROM Terry Jeffery Water Resources Coordinator JJ aj l November 24 2008 ADATE SUBJECT 2008 Surface Water Management Projects Update This is an informational presentation intended to apprise Council of the status of Surface Water Management projects finished implemented or designed in 2008 BACKGROUND Over the last year eight significant water resources projects have either been finished or constructed These included the following 1 The design and installation of environmental manholes along Laredo Drive 2 The Kerber Pond Water Quality Improvement Project 3 Replacement of the storms ewer and outfall at the Sunrise Hills Estates property 4 The installation of a drop structure and rip rap at Ravine 2 south of Mandan Circle as the first step in the stabilization of the ravine 5 The rebuild ofthe pond located at Longacres Drive and Moccasin Trail 6 The completion ofthe Foxford Road rain gardens 7 The installation of a rain garden at the Lotus Lake boat landing 8 The stabilization of the Foxford Road ravine In addition two studies were initiated or completed in the past ten months The nondegradation assessment was completed and submitted to the Minnesota Pollution Control Agency The City has also begun sponsoring the Bluff Creek Total Maximum Daily Load study with the Minnesota Pollution Control Agency and Barr Engineering Staff is currently planning for the 2009 construction season We have met with the Cimarron Homeowners Association upon their request to evaluate the feasibility of installing low impact development landscaping features throughout their neighborhood These will meet their desire to landscape the neighborhood while meeting the City s need for additional water treatment and volume reduction in the West Central Lotus Lake Watershed Staffhas been working with WSB Associates Inc on two items The first was to prepare a feasibility report for addressing stormwater runoff in the West Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow307 2008 Surface Water Management Projects November 24 2008 Page 2 Central Lotus Lake Watershed This item was discussed at the November 10 2008 City Council meeting The other is to address drainage issues within the Landings Court neighborhood Staff hopes to have a solution to present to the neighborhood in late November Finally staff has been working with the neighbors on Pleasant View Cove to find a solution to the stream erosion occurring adjacent to Christmas Lake Staffhas metwith several of the neighbors as well as with the Minnehaha Creek Watershed District to procure funding and a plan to address the concerns It is also noteworthy that the Minnesota Department ofNatural Resources has completed the acquisition of Seminary Fen and the Seminary Fen SNA is now open to the public The City the Lower Minnesota River Watershed District the DNR and Carver County Environmental Services are looking to collaborate with each other to prepare a maintenance protocol for the Fen g eng pubJic 2008 projects 08 02 west central lotus lake improvements staffreport 112408 cc update doc308 Correspondence Packet Thank you from the Minnetonka Middle School West Student Government received November 17 2008 Memo from Greg Sticha Finance Director re Review of Claims Paid dated November 18 2008 309 RECE EO 1 1 1GG V ECoNSS cttlOf eo c 0 SS e n lhOi YDU Fbv leJhnq US U Se ourboorhfarouSCvcotVeS1dltl0eedioIeCClJf1inovdetwthwtoutooteImcclfOureechoVMofeFiceVtC11JVYleVeveCllI5ice6tcIts r eJlJ ec Ylovit3 twe o clAO f d oY bootfer cv J e i Il hoi R5 C II rOf Q H 1j lS LAse oLrh x thS Swce e I M vJ SmclQl GOVifYlment 310 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952227 1125 Fax 952 227 1110 Web Site WNW ci chanhassen mn us MEMORANDUM TO Mayor City Council Greg Sticha Finance Director 7FROM DATE November 14 2008 SUBJECT Review of Claims Paid The following claims are submitted for review on November 24 2008 Check Numbers Amounts 138399 138540 281 195 54 Total All Claims 281 195 54 Attachments Check Summary Check Detail Report Chanhassen is a Community for life Providing for Today and Planning for Tomorrow311 CITY OF CHANHASSEN Accounts Payable Printed 1114 2008 08 24 User danielle Checks by Date Summary by Check Number Summary Check Number Vendor No Vendor Name Check Date Void Amount Check Amount 138399 post POSTMASTER 11 142008 0 00 1 605 26 138401 MNPol MN Pollution Control Agency 1105 2008 0 00 32 00 138402 IOSpr 10 Spring Inc 1106 2008 0 00 30 64 138403 3RDLAI 3RD LAIR SKA TEPARK 1106 2008 0 00 287 20 13 8404 APAGRO APACHE GROUP 1106 2008 0 00 619 65 138405 ARAMAR ARAMARK 1106 2008 0 00 423 81 138406 BarEng Barr Engineering Company 11 062008 0 00 655 00 13 8407 BCATRA BCA TRAINING DEVELOPMENT 11 062008 0 00 75 00 138408 BENPRO BENIEK PROPERTY SERVICES INC 1106 2008 0 00 251 61 13 8409 BoleChri Christopher Boles 1106 2008 0 00 90 00 13 8410 BroFir Brothers Fire Protection 1106 2008 0 00 436 00 138411 BROTIR BROWN S TIRE AUTO 1106 2008 0 00 8 00 138412 CARRED CARVER COUNTY RED CROSS 1106 2008 0 00 31740 13 8413 CARSWC CARVER SWCD 1106 2008 0 00 1 072 50 138414 CCFDMA CCFDMAA 11 062008 0 00 44 00 138415 CENENE CENTERPOINT ENERGY MINNEGASCO 1106 2008 0 00 1 85641 138416 CENTEL CENTURY TEL 1106 2008 0 00 1 37746 138417 CHACHA CHANHASSEN CHAMBER OF COMMERCE 1106 2008 0 00 120 00 138418 CUBFOO CUB FOODS 1106 2008 0 00 8940 138419 DAMAMP DAMA MP INC 11 062008 0 00 299 27 138420 DAMFAR DAMON FARBER ASSOCIATES 1106 2008 0 00 640 90 138421 DEVRROBE ROBERT DEVRIES 1106 2008 0 00 62343 138422 FIRSTU FIRST STUDENT INC 1106 2008 0 00 694 35 138423 GOPSTA GOPHER STATE ONE CALL INC 11 062008 0 00 603 20 138424 ICMART ICMA RETIREMENT AND TRUST 457 1106 2008 0 00 1 210 00 138425 JEFFIR JEFFERSON FIRE SAFETY INC 1106 2008 0 00 2 874 00 138426 JWPEP JW PEPPER SON INC 1106 2008 0 00 92 02 138427 KEOGJEFF JEFF KEOGH 1106 2008 0 00 120 00 138428 lemgra Lemke Graphics 11 062008 0 00 63 90 138429 LITTMARK MARK LITTFIN 1106 2008 0 00 113 65 138430 METC02 METROPOLITAN COUNCIL 1106 2008 0 00 99 349 53 138431 MNCHIL MN CHILD SUPPORT PAYMENT CTR 11 062008 0 00 358 09 138432 MOOMED MOORE MEDICAL 1106 2008 0 00 179Q7 138433 MSRS MSRS 1106 2008 0 00 2 80540 138434 MVEC MN V ALLEY ELECTRIC COOP 1106 2008 0 00 6 91339 138435 NA TRET Nationwide Retirement Solution 1106 2008 0 00 4 998 78 138436 NCPERS MN NCPERS LIFE INSURANCE 1106 2008 0 00 16 00 138437 oconmike Mike O Connor 1106 2008 0 00 100 00 138438 OREAUT O REILLY AUTOMOTIVE INC 1106 2008 0 00 1478 61 138439 ParkMarc Dr Marcie Parker 11 062008 0 00 74 00 138440 PHIMED PHILIPS MEDICAL SYSTEMS 1106 2008 0 00 256 58 138441 PRALAW PRAIRIE LAWN GARDEN 1106 2008 0 00 260 76 138442 riesrodn Rodney Riesgruf 11 062008 0 00 441 81 138443 rylhom Ryland Homes 1106 2008 0 00 3 000 00 138444 sarljodi Jodi Sarles 1106 2008 0 00 19658 138445 SHOTRU SHOREWOOD TRUE VALUE 1106 2008 0 00 7441 138446 SIGNSO SIGNSOURCE 11 062008 0 00 96 38 138447 SPRPCS SPRINT PCS VOID 11 062008 2 510 70 0 00 138448 SPSCOM SPS COMPANIES INC 1106 2008 0 00 30641 138449 STETIT STEWART TITLE OF MN 1106 2008 0 00 54 84 138450 supwir Superior Wireless Communicatio 1106 2008 0 00 10601 138451 SvenChri Christian Svensgaard 1106 2008 0 00 1 500 00 138452 UB 00163 RICHARD DYBEVIK 1106 2008 0 00 72 68 138453 UB 00164 GLOBAL CLOSINGTITLE SVCS 1106 2008 0 00 24 17 138454 UB 00165 OLD REPUBLIC NA TL TITLE INS 11 062008 0 00 22 62 138455 UNIWAY UNITED WAY 1106 2008 0 00 3340 138456 WACFAR WACONIA FARM SUPPLY 1106 2008 0 00 72 69 138457 WASMAN WASTE MANAGEMENT SA V AGE 1106 2008 0 00 1 247 21 138458 WSB WSB ASSOCIATES INC 1106 2008 0 00 12 31650 138459 WWGRA WW GRAINGER INC 1106 2008 0 00 1119 13 8460 XCEL XCEL ENERGY INC 1106 2008 0 00 21 537 03 138463 CHANHA CITY OF CHANHASSEN 1106 2008 0 00 60 00 Page 1 312 CITY OF CHANHASSEN Accounts Payable Printed 11 142008 08 24 User danielle Checks by Date Summary by Check Number Summary Check Number Vendor No Vendor Name Check Date Void Amount Check Amount 138464 nextel NEXTEL 1106 2008 0 00 2 455 86 138465 sprpcs SPRINT PCS 11 062008 0 00 54 84 138466 AARP AARP 1113 2008 0 00 210 00 138467 AARP AARP 1113 2008 0 00 180 00 138468 ABMEQU ABM Equipment Supply LLC 1113 2008 0 00 14614 138469 APAGRO APACHE GROUP 11 13 2008 0 00 647 18 138470 APAHOS APACHE HOSE BELTING CO INC 11 13 2008 0 00 1471 60 138471 AppEco Applied Ecological Services In 11 13 2008 0 00 57250 13 8472 autmot Autobahn Motorplex 11 13 2008 0 00 1 200 00 138473 BATPLU BATTERIES PLUS 11 13 2008 0 00 35 13 138474 berljudy Judy Berland 11 13 2008 0 00 100 00 138475 BRAPUM BRAUN PUMP CONTROLS 11 13 2008 0 00 13 018 23 138476 BRITV BRIANS TV TANNING 11 132008 0 00 60 00 138477 CATPAR CATCO PARTS SERVICE 11 13 2008 0 00 6 25 138478 CENENE CENTERPOINT ENERGY MINNEGASCO 11 13 2008 0 00 50537 138479 CONRES CONTINENTAL RESEARCH CORP 11 13 2008 0 00 4518 138480 COPIMA COPY IMAGES INC 1113 2008 0 00 388 20 138481 COREXP CORPORATE EXPRESS 11 13 2008 0 00 85 72 138482 CRYTRU Crysteel Truck Equipment 1113 2008 0 00 41839 138483 DANKA DANKA OFFICE IMAGING COMPANY 1113 2008 0 00 879 13 138484 DISSAL DISPLAY SALES COMPANY 1113 2008 0 00 5432 138485 DUNSCAROCAROLDUNSMORE 1113 2008 0 00 35 28 138486 ecra E Craft Inc 1113 2008 0 00 69012 138487 EHLERS EHLERS ASSOCIATES INC 11 13 2008 0 00 2 081 25 138488 engwat Engel Water Testing Inc 11 13 2008 0 00 350 00 138489 FACMOT FACTORY MOTOR PARTS COMPANY 11 13 2008 0 00 276 00 138490 FIREQU FIRE EQUIPMENT SPECIALITIES 1113 2008 0 00 1 672 95 138491 FORAME FORCE AMERICA INC 11 13 2008 0 00 65850 138492 fuchcarr Carrie Fuchs 11 13 2008 0 00 100 00 138493 GAGNNANCNANCY GAGNER ll 132008 0 00 134 00 138494 GERHTODDTODD GERHARDT 11 13 2008 0 00 425 00 138495 Grecor Greatland Corporation 1113 2008 0 00 233 06 138496 hach Hach Company 11 132008 0 00 63933 138497 HELSJEFF JEFFREY ELIZABETH HELSTROM 11 132008 0 00 1 650 00 138499 HooThr Hoops Threads 1113 2008 0 00 39 94 138500 IMPPOR IMPERIAL PORTA PALACE 1113 2008 0 00 275 84 138501 INFRAT INFRATECH 1113 2008 0 00 333 27 138502 integra Integra Telecom 11 132008 0 00 14 35 138503 KA TFUE KATH FUEL OIL SERVICE 1113 2008 0 00 14 531 71 138504 LARSDALE DALE LARSEN 11 13 2008 0 00 124 97 138505 LEAMIN LEAGUE OF MINNESOTA CITIES 11 13 2008 0 00 20 00 138506 LUNBRO LUNDGREN BROS CONSTRUCTION 11 13 2008 0 00 1 500 00 138507 MERACE MERLINSACEHARDWARE 11 132008 0 00 625 78 138508 metroc METROCALL 11 13 2008 0 00 97 05 138509 MIDCOU MID COUNTY COOP 11 13 2008 0 00 4470 00 138510 MINAIR MINNESOTA AIR 11 13 2008 0 00 33 04 138511 mnlabo MN DEPT OF LABOR AND INDUSTRY 11132008 0 00 2 89449 138512 MOTIND MOTION INDUSTRIES INC ll13 2008 0 00 101 09 138513 MVEC MN V ALLEY ELECTRIC COOP 11 13 2008 0 00 234Q7 138514 NAPA NAP A AUTO TRUCK PARTS 1113 2008 0 00 12219 138515 NYSPUB NYSTROM PUBLISHING COMPANY INC 1113 2008 0 00 5 188 00 138516 OerArc Oertel Architects 1113 2008 0 00 16 962 50 138517 ONVOY ONVOY 1113 2008 0 00 37741 138518 OPHENANNNANN OPHEIM 1113 2008 0 00 13 00 138519 PARCON PARROTT CONTRACTING INC 1113 2008 0 00 4 792 20 138520 PRARES PRAIRIE RESTORATIONS INC 11 13 2008 0 00 1 616 95 138521 prosel Promotion Select 11 13 2008 0 00 372 78 138522 QWEST QWEST 11 13 2008 0 00 6858 138523 RBMSER RBM SERVICES INC 11 13 2008 0 00 5 279 87 138524 RDOEQU RDO EQUIPMENT CO 1113 2008 0 00 717 81 138525 RICERICH RICHARD RICE 11 13 2008 0 00 6 00 138526 RIGHIT RIGID HITCH INCORPORATED 11 13 2008 0 00 231 07 Page 2 313 CITY OF CHANHASSEN User danielle Check Number 138527 138528 138529 138530 138531 138532 138533 138534 138535 138536 138537 138538 138539 138540 Accounts Payable Checks by Date Summary by Check Number Vendor No Vendor Name rylhom Ryland Homes Schmigre Greg Schmieg SIEGCHAR CHARLES SIEGLE SOFHOU SOFTWARE HOUSE INTERNATIONAL sousub SOUTHWEST SUBURBAN PUBLISHING STECJEAN JEAN STECKLING SUBCHE SUBURBAN CHEVROLET TWIHAR TWIN CITY HARDWARE UB 00122 US HOME CORPORATION UB 00167 NORMAN BINGER WACFAR WACONIA FARM SUPPLY WSIS WEST SUBURBAN INDUSTRIAL SUP WWGRA WW GRAINGER INC ZOERCURT CURT PEGGY ZOERHOF Check Date 1113 2008 1113 2008 11 132008 1113 2008 1113 2008 1113 2008 1113 2008 1113 2008 11 13 2008 11 13 2008 11 13 2008 11 13 2008 11 13 2008 11 13 2008 Report Total Printed 1114 2008 08 24 Summary Void Amount 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2 510 70 Check Amount 4 000 00 8 50 8 50 1 599 63 5486 95 20 00 485 90 7 67 1 500 00 311 70 5 88 293 30 128 82 125 00 281 195 54 Page 3 314 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount 10 Spring IDe 10Spr 10 Spring IDe Ck 138402 1106 08 Inv 103008 Line Item Date 10 30 08 Inv 103008 Total Line Item Description Overpymt of delinquent utils 6450 Fox Dr Line Item Account 101 1130 4901 30 64 30 64 Ck 138402 Total 30 64 10Spr 10 Spring IDe 30 64 10 Spring IDe 30 64 3RD LAIR SKA TEPARK 3RDLAI 3RD LAIR SKATEPARK Ck 138403 1106 08 Inv CM487 Line Item Date 10 3108 Inv CM487 Total Line Item Description 1017 08 11 participants @ 35 20 ind Line Item Account 101 1730 4300 287 20 287 20 Ck 138403 Total 287 20 3RDLAI 3RD LAIR SKATEPARK 287 20 3RD LAIR SKATEPARK 287 20 AARP AARP AARP Ck 138466 Inv 111208 Line Item Date 11 12 08 Inv 111208 Total 11 13 08 Line Item Description Defensive Driving Line Item Account 101 1560 4300 210 00 210 00 Ck 138466 Total 210 00 Ck 138467 Inv 111208 Line Item Date 11 12 08 Inv 111208 Total 1113 08 Line Item Description Defensive Driving Line Item Account 101 1560 4300 180 00 180 00 Ck 138467 Total 180 00 AARP AARP 390 00 AARP 390 00 ABM Equipment Supply LLC ABMEQU ABM Equipment Supply LLC Ck 138468 11 13 08 Inv 0118605IN Line Item Date Line Item Description 1104 08 Trigger Assy Inv OI18605 Total Line Item Account 700 0000 4140 146 14 146 14 Page 1 315 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Ck 138468 Total Amount 146 14 ABMEQU ABM Equipment Supply LLC 146 14 ABM Equipment Supply LLC 146 14 APACHE GROUP APAGRO APACHE GROUP Ck 138404 1106 08 Iny 126183 Line Item Date 1027 08 Iny 126183 Total Line Item Description Misc paper supplies Line Item Account 101 1170 4150 619 65 619 65 Ck 138404 Total 619 65 Ck 138469 Iny 126443 Line Item Date 1105 08 Iny 126443 Total 1113 08 Line Item Description Misc paper supplies Line Item Account 101 1190 4150 647 18 64718 Ck 138469 Total 647 18 APAGRO APACHE GROUP 1 266 83 APACHE GROUP 1 266 83 APACHE HOSE BELTING CO INC APAHOS APACHE HOSE BELTING CO INC Ck 138470 1113 08 Iny 0658307 Line Item Date Line Item Description 10 15 08 Misc parts supplies Iny 0658307 Total Line Item Account 701 0000 4551 1 471 60 1 471 60 Ck 138470 Total 1471 60 APAHOS APACHE HOSE BELTING CO INC 1 471 60 APACHE HOSE BELTING CO INC 1 471 60 Applied Ecological Services In AppEco Applied Ecological Services In Ck 138471 1113 08 Iny 17507 Line Item Date 07 30 08 Iny 17507 Total Line Item Description Chanhassen Shoreline Proj 07 0190 Line Item Account 720 0000 4300 57250 572 50 Ck 138471 Total 572 50 AppEco Applied Ecological Services In 572 50 Applied Ecological Services In 572 50 Page 2 316 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Amount ARAMARK ARAMAR ARAMARK Account Ck 138405 1106 08 InY 613360 Line Item Date 10 30 08 Iny 613360 Total 101 1170 4110 Line Item Description Coffee and supplies Line Item Account 101 1170 4110 423 81 423 81 Ck 138405 Total 423 81 ARAMAR ARAMARK 423 81 ARAMARK 423 81 Autobahn Motorplex autmot Autobahn Motorplex Ck 138472 1113 08 Iny 111208 Line Item Date 11 12 08 Iny 111208 Total Line Item Description Security Escrow Water Meter for lawn Line Item Account 815 8221 2024 1 200 00 1 200 00 Ck 138472 Total 1 200 00 autmot Autobahn Motorplex 1 200 00 Autobahn Motorplex 1 200 00 Barr Engineering Company BarEng Barr Engineering Company Ck 138406 1106 08 InY 23100107012 Line Item Date Line Item Description 10 31 08 Chan City Hall Standby Power InY 23100107012 TotID Line Item Account 400 0000 4705 655 00 655 00 Ck 138406 Total 655 00 BarEng Barr Engineering Company 655 00 Barr Engineering Company 655 00 BATTERIES PLUS BATPLU BATTERIES PLUS Ck 138473 11 13 08 Iny 18221588 Line Item Date Line Item Description 10 2108 Misc parts supplies Iny 18221588 Total Line Item Account 101 1190 4530 35 13 35 13 Ck 138473 Total 35 13 BATPLU BATTERIES PLUS 35 13 BATTERIES PLUS 35 13 Page 3 317 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount BCA TRAINING DEVELOPMENT BCATRA BCA TRAINING DEVELOPMENT Ck 138407 1106 08 Iny 11 0608 Line Item Date 1106 08 Iny 110608 Total Line Item Description Criminal background inyestigations Qty 5 Line Item Account 101 11204300 75 00 75 00 Ck 138407 Total 75 00 BCATRA BCA TRAINING DEVELOPMENT 75 00 BCA TRAINING DEVELOPMENT 75 00 BENIEK PROPERTY SERVICES INC BENPRO BENIEK PROPERTY SERVICES INC Ck 138408 1106 08 Iny 132882 Line Item Date Line Item Description 10 2108 7011 7014 Highoyer Rd field mowing Iny 132882 Total Line Item Account 101 1260 4300 25161 25161 Ck 138408 Total 251 61 BENPRO BENIEK PROPERTY SERVICES INC 251 61 BENIEK PROPERTY SERVICES INC 251 61 Berland Judy berljudy Berland Judy Ck 138474 1113 08 Iny 111208 Line Item Date Line Item Description 1112 08 Rebate for DW Iny 111208 Total Line Item Account 720 7204 4901 100 00 100 00 Ck 138474 Total 100 00 berljudy Berland Judy 100 00 Berland Judy 100 00 BINGER NORMAN UB 00167 BINGER NORMAN Ck 138536 11 13 08 Iny Line Item Date 1113 08 Iny Total Line Item Description Refund check Line Item Account 701 0000 2020 311 70 311 70 Ck 138536 Total 31170 UB 00167 BINGER NORMAN 311 70 BINGER NORMAN 311 70 Page 4 318 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Amount Boles Christopher BoleChri Boles Christopher Ck 138409 1106 08 Inv 110308 Line Item Date 1103 08 Inv 110308 Total Line Item Description Personal Training Srvc S Chabin Line Item Account 101 1530 4300 90 00 90 00 Ck 138409 Total 90 00 BoleChri Boles Christopher 90 00 Boles Christopher 90 00 BRAUN PUMP CONTROLS BRAPUM BRAUN PUMP CONTROLS Ck 138475 11113 08 Inv 11795 Line Item Date 1023 08 Inv 11795 Total Line Item Description Relay Start Line Item Account 701 0000 4551 63 96 63 96 Inv 11813 Line Item Date 10 27 08 Inv 11813 Total Line Item Description CIP Project SS 017 Line Item Account 701 0000 4751 12 954 27 12 954 27 Ck 138475 Total 13 018 23 BRAPUM BRAUN PUMP CONTROLS 13 018 23 BRAUN PUMP CONTROLS 13 018 23 BRIANS TV TANNING BRITV BRIANS TV TANNING Ck 138476 11 13 08 Inv 57864 Line Item Date Line Item Description 1102 08 Service Inv 57864 Total Line Item Account 101 1370 4530 60 00 60 00 Ck 138476 Total 60 00 BRITV BRIANS TV TANNING 60 00 BRIANS TV TANNING 60 00 Brothers Fire Protection BroFir Brothers Fire Protection Ck 138410 1106 08 Inv 80279 Line Item Date Line Item Description 10 22 08 Service at Chan Fire Station 1 Remo Inv 80279 Total Line Item Account 601 6018 4300 436 00 436 00 Ck 138410 Total 436 00 Page 5 319 CITY OF CHANHAS User danielle BroFir Brothers Fire Protection Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Brothers Fire Protection Amount 436 00 436 00 BROWN S TIRE AUTO BROTIR BROWN S TIRE AUTO Ck 138411 1106 08 Iny 102108 Line Item Date Line Item Description 10 2108 Car Wash 610 Iny 102108 Total Ck 138411 Total BROTIR Line Item Account 101 1250 4520 8 00 8 00 8 00 BROWN S TIRE AUTO 8 00 BROWN S TIRE AUTO 8 00 CARVER COUNTY RED CROSS CARRED CARVER COUNTY RED CROSS Ck 138412 1106 08 Iny 362 Line Item Date 10 30 08 Iny 362 Total Ck 138412 Total CARRED Line Item Description 10 21 28 Babysitter Training Line Item Account 101 1530 4130 31740 31740 31740 CARVER COUNTY RED CROSS 317 40 CARVER COUNTY RED CROSS 317 40 CARVER SWCD CARSWC CARVER SWCD Ck 138413 1106 08 Iny 1382 Line Item Date 1104 08 Iny 1382 Total Iny 1383 Line Item Date 1104 08 Iny 1383 Total Iny 1384 Line Item Date 1104 08 Iny 1384 Total Iny 1385 Line Item Date 1104 08 Iny 1385 Total Iny 1386 Line Item Date 1104 08 Line Item Description 0916 08 CSEC Monitoring Chan Street Imp Line Item Account 720 0000 4300 55 00 55 00 Line Item Account 400 0000 1155 220 00 220 00 Line Item Account 720 0000 4300 55 00 55 00 Line Item Account 400 0000 1155 55 00 55 00 Line Item Account 720 0000 4300 8250 Page 6 Line Item Description 9 3 9 16 25 CSEC Monitoring Arb Bus Pk Line Item Description 916 CSEC Monitoring Chan Licensing Ctr Line Item Description 9 30 CSEC Monitoring Chan W Bus Pk Line Item Description 9 30 CSEC Monitoring Chan High School 320 CA TCO PARTS SERVICE CATPAR CATCO PARTS SERVICE Ck 138477 11 13 08 Iny 362720 Line Item Date 1105 08 Iny 362720 Total CITY OF CHANHAS User danielle Iny 1386 Total Iny 1387 Line Item Date 1104 08 Iny 1387 Total Iny 1388 Line Item Date 1104 08 Iny 1388 Total Iny 1389 Line Item Date 1104 08 Iny 1389 Total Iny 1390 Line Item Date 1104 08 Iny 1390 Total Iny 1391 Line Item Date 1104 08 Iny 1391 Total Iny 1392 Line Item Date 1104 08 Iny 1392 Total Iny 1393 Line Item Date 1104 08 Iny 1393 Total Iny 1394 Line Item Date 1104 08 Iny 1394 Total Ck 138413 Total CARSWC CARVER SWCD Ck 138477 Total Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Line Item Description 9 30 CSEC Monitoring Crossroads ofChan Amount 8250 Line Item Account 400 0000 1155 55 00 55 00 Line Item Account 400 0000 1155 55 00 55 00 Line Item Account 400 0000 1155 55 00 55 00 Line Item Account 400 0000 1155 110 00 110 00 Line Item Account 400 0000 1155 165 00 165 00 Line Item Account 720 0000 4300 55 00 55 00 Line Item Account 400 0000 1155 55 00 55 00 Line Item Account 400 0000 1155 55 00 55 00 1 07250 1 072 50 1 072 50 Line Item Description 9 30 CSEC Monitoring Lakeside Line Item Description 9 25 CSEC Monitoring Lifetime Fitness Line Item Description 9 16 30 CSEC Monitoring Ne Con Klingelh Line Item Description 9 2 3 25 CSEC Monitoring Superdog Countr Line Item Description 9 30 CSEC Monitoring SW Village Transit Line Item Description 9 2 CSEC Monitoring The Preserve Line Item Description 92 CSEC Monitoring Tim Erhart s Propert CARVER SWCD Line Item Description Red thin line lamp Line Item Account 700 0000 4140 6 25 6 25 6 25 Page 7 321 CENTERPOINT ENERGY MINNEGASCO CENENE CENTERPOINT ENERGY MINNEGASCO Ck 138415 1106 08 Iny 102808 Line Item Date 10 28 08 1028 08 10 28 08 10 28 08 10 28 08 10 28 08 10 28 08 Iny 102808 Total CITY OF CHANHAS User danielle CATPAR CATCO PARTS SERVICE CCFDMAA CCFDMA CCFDMAA Ck 138414 1106 08 Iny 101008 Line Item Date 101 0 08 Iny 101008 Total Ck 138414 Total CCFDMA CCFDMAA Ck 138415 Total Ck 138478 Iny 110508 Line Item Date 1105 08 1105 08 1105 08 1105 08 11 05 08 1105 08 Iny 110508 Total Ck 138478 Total CENENE Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 CATCO PARTS SERVICE Amount 6 25 6 25 Line Item Description 08 County Fair Prizes Fire Ext Smoke Det Line Item Account 101 1220 4375 44 00 44 00 44 00 CCFDMAA 44 00 44 00 Line Item Description October gas bill October gas bill October gas bill October gas bill October gas bill October gas bill October gas bill Line Item Account 700 0000 4320 701 0000 4320 101 1550 4320 700 7019 4320 10 1 1170 4320 101 1170 4320 101 1190 4320 1012 1632 16 87 130 91 198 68 319 06 1 16445 1 85641 1 85641 11 13 08 Line Item Description October Gas charges October Gas charges October Gas charges October Gas charges October Gas charges October Gas charges Line Item Account 101 1551 4320 700 0000 4320 701 0000 4320 101 1530 4320 101 1370 4320 101 1220 4320 1191 14 10 1410 7354 112 81 278 91 505 37 505 37 CENTERPOINT ENERGY MINNEGASCO 2 361 78 CENTERPOINT ENERGY MINNEGASCO 2 361 78 CENTURY TEL CENTEL CENTURY TEL Ck 138416 1106 08 Iny 102108 Line Item Date 1021 08 10 2108 1021 08 Line Item Description October bill October bill October bill Line Item Account 700 0000 4310 701 0000 4310 101 1550 4310 6 14 6 14 33 80 Page 8 322 CITY OF CHANHAS User danielle 10 2108 10 2108 10 2108 1021 08 1021 08 10 2108 10 2108 Iny 102108 Total Ck 138416 Total CENTEL CENTURY TEL October bill October bill October bill October bill October bill October bill October bill CENTURY TEL Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 101 1220 4310 101 1350 4310 101 1370 4310 101 1530 4310 101 1540 4310 101 1190 4310 10 1 1170 431 0 Amount 35 84 44 70 49 09 69 05 9516 145 34 892 20 1 37746 1 37746 1 377 46 1 377 46 CHANHASSEN CHAMBER OF COMMERCE CHACHA CHANHASSEN CHAMBER OF COMMERCE Ck 138417 1106 08 Iny 103008 Line Item Date 10 30 08 10 30 08 10 30 08 Iny 103008 Total Ck 138417 Total CHACHA Line Item Description 1120 Monthly Luncheon 1120 Monthly Luncheon 1120 Monthly Luncheon Line Item Account 101 1120 4370 101 1110 4370 101 1520 4370 20 00 20 00 80 00 120 00 120 00 CHANHASSEN CHAMBER OF COMMERCE CHANHASSEN CHAMBER OF COMMERCE 120 00 CITY OF CHANHASSEN CHANHA CITY OF CHANHASSEN Ck 138463 1106 08 Iny 08 02482 Line Item Date Line Item Description 1103 08 Outside Generator Containment Iny 08 02482 Total Ck 138463 Total CHANHA CITY OF CHANHASSEN CITY OF CHANHASSEN CONTINENTAL RESEARCH CORP CONRES CONTINENTAL RESEARCH CORP Ck 138479 1113 08 Iny 303966CRCl Line Item Date 1031 08 Iny 303966CRCl Ck 138479 Total CONRES Line Item Description FRCotton Sleeve Total 120 00 Line Item Account 400 0000 4705 60 00 60 00 60 00 60 00 60 00 Line Item Account 101 1370 4260 45 18 45 18 4518 CONTINENTAL RESEARCH CORP 45 18 Page 9 323 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 CONTINENTAL RESEARCH CORP Amount 45 18 COPY IMAGES INC COPIMA COPY IMAGES INC Ck 138480 1113 08 Iny 101999 Line Item Date Line Item Description 1106 08 Konica 7040 contract Iny 101999 Total Line Item Account 101 1250 4530 388 20 388 20 Ck 138480 Total 388 20 COPIMA COPY IMAGES INC 388 20 COPY IMAGES INC 388 20 CORPORATE EXPRESS COREXP CORPORATE EXPRESS Account 101 1170 4110 Ck 138481 11 13 08 InY 91254972 Line Item Date Line Item Description 10 27 08 Misc office supplies InY 91254972 Total Line Item Account 101 1170 411 0 9447 9447 InY 91357233 Line Item Date Line Item Description 10 30 08 Credit ordered wrong product InY 91357233 Totw Line Item Account 101 1170 4110 8 75 8 75 Ck 138481 Total 85 72 COREXP CORPORATE EXPRESS 85 72 CORPORATE EXPRESS 85 72 Crysteel Truck Equipment CRYTRU Crysteel Truck Equipment Ck 138482 11 13 08 Iny FPI29611 Line Item Date 10 03 08 Iny FPI29611 Line Item Description Utility light braket mini lightbar Total Line Item Account 400 0000 4704 418 39 41839 Ck 138482 Total 418 39 CRYTRU Crysteel Truck Equipment 418 39 Crysteel Truck Equipment 418 39 CUB FOODS CUBFOO CUB FOODS Ck 13 8418 1106 08 Iny 175 Line Item Date 10 20 08 Iny 175 Total Line Item Description Apple Cider Line Item Account 101 1614 4130 8940 8940 Page 10 324 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Ck 138418 Total Amount 8940 CUBFOO CUB FOODS 89 40 CUB FOODS 89 40 DAMA MP INC DAMAMP DAMA MP INC Ck 138419 1106 08 Iny 103008 Line Item Date 10 30 08 Iny 103008 Total Line Item Description Surface Mount S3 Qty 2 Line Item Account 101 1220 4120 299 27 299 27 Ck 138419 Total 299 27 DAMAMP DAMA MP INC 299 27 DAMA MP INC 299 27 DAMON FARBER ASSOCIATES DAMFAR DAMON FARBER ASSOCIATES Ck 138420 1106 08 Iny 20267 Line Item Date 10 30 08 Iny 20267 Total Line Item Description City Center Park Line Item Account 410 0000 4300 640 90 640 90 Ck 138420 Total 640 90 DAMFAR DAMON FARBER ASSOCIATES 640 90 DAMON FARBER ASSOCIATES 640 90 DANKA OFFICE IMAGING COMPANY DANKA DANKA OFFICE IMAGING COMPANY Ck 138483 11 13 08 InY 706299811 Line Item Date Line Item Description 10 3108 Digital Std Base Charge InY 706299811 Total Line Item Account 101 1120 4410 879 13 879 13 Ck 138483 Total 879 13 DANKA DANKA OFFICE IMAGING COMPANY 879 13 DANKA OFFICE IMAGING COMPANY 879 13 DEVRIES ROBERT DEVRROBE DEVRIES ROBERT Ck 138421 1106 08 Iny 102908 Line Item Date 10 29 08 Iny 102908 Total Line Item Description Refund plants underground sprinkler Line Item Account 601 6016 4300 62343 62343 Ck 138421 Total 62343 Page 11 325 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 DEVRROBE DEVRIES ROBERT Amount 623 43 DEVRIES ROBERT 623 43 DISPLAY SALES COMPANY DISSAL DISPLAY SALES COMPANY Ck 138484 1113 08 Iny INV0063693 Line Item Date Line Item Description 10 3108 Floor stand deluxe Iny INV0063693 Total Line Item Account 101 1180 4110 54 32 5432 Ck 138484 Total 54 32 DISSAL DISPLAY SALES COMPANY 54 32 DISPLAY SALES COMPANY 54 32 DUNSMORE CAROL DUNSCARO DUNSMORE CAROL Ck 138485 1113 08 Iny 102408 Line Item Date 10 24 08 Iny 102408 Total Line Item Description Reimbursement for Wal Mart purchases Line Item Account 101 1250 4130 22 28 22 28 Iny 111208 Line Item Date 1112 08 Iny 111208 Total Line Item Description Mileage Reimbursement 8 25 9 12 114 Line Item Account 101 1180 4370 13 00 13 00 Ck 138485 Total 35 28 DUNSCARO DUNSMORE CAROL 35 28 DUNSMORE CAROL 35 28 DYBEVIK RICHARD UB 00163 DYBEVIK RICHARD Ck 138452 1106 08 Iny Line Item Date 1103 08 1103 08 Iny Total Line Item Description Refund check Refund check Line Item Account 700 0000 2020 701 0000 2020 17 67 5501 7268 Ck 138452 Total 72 68 UB 00163 DYBEVIK RICHARD 7268 DYBEVIK RICHARD 72 68 E Craft Ine eera E Craft Ine Ck 138486 11 13 08 Iny 18938 Line Item Date 10 27 08 Line Item Description Bedliner Bed Rail Caps Line Item Account 101 1550 4520 69012 Page 12 326 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Inv 18938 Total Amount 690 12 Ck 138486 Total 690 12 eera E Craft Ine 690 12 E Craft Ine 690 12 EHLERS ASSOCIATES INC EHLERS EHLERS ASSOCIATES INC Ck 138487 1113 08 Inv 338275 Line Item Date 1110 08 1110 08 1110 08 Inv 338275 Total Line Item Description Financial Advisory Services invoice Financial Advisory Services invoice Financial Advisory Services invoice Line Item Account 700 0000 4300 701 0000 4300 720 0000 4300 693 75 693 75 693 75 2 081 25 Ck 138487 Total 2 081 25 EHLERS EHLERS ASSOCIATES INC 2 081 25 EHLERS ASSOCIATES INC 2 081 25 Engel Water Testing Ine engwat Engel Water Testing Ine Ck 138488 1113 08 Inv 085885 Line Item Date 10 3108 Inv 085885 Total Line Item Description 25 water samples collected 10 28 08 Line Item Account 700 0000 4509 350 00 350 00 Ck 138488 Total 350 00 engwat Engel Water Testing Ine 350 00 Engel Water Testing Ine 350 00 FACTORY MOTOR PARTS COMPANY FACMOT FACTORY MOTOR PARTS COMPANY Ck 138489 11 13 08 Inv 12962004 Line Item Date Line Item Description 10 22 08 Credit for battery core Inv 12962004 Total Line Item Account 101 1320 4120 8 00 8 00 Inv 12963849 Line Item Date Line Item Description 10 27 08 Battery CCA400 Inv 12963849 Total Line Item Account 101 1550 4120 56 18 56 18 Inv 12965536 Line Item Date Line Item Description 10 28 08 Credit for battery core Inv 12965536 Total Line Item Account 101 1320 4120 8 00 8 00 Inv 61082233 Line Item Date 10 20 08 Line Item Description Rod S C Qty 2 Line Item Account 101 1260 4140 9845 Page 13 327 CITY OF CHANHAS User danieIle Accounts Payable Check Detail Report Detail Printed II14 08 08 24 Inv 61082233 Totm Amount 9845 Inv 61082900 Line Item Date Line Item Description 10 22 08 Oil filter Inv 61082900 Toml Line Item Account 700 0000 4140 100 98 100 98 Inv 61083173 Line Item Date Line Item Description 10 22 08 Reman Alternator Inv 61083173 Total Line Item Account 101 1320 4140 15 00 15 00 Inv 61086794 Line Item Date Line Item Description lI 06 08 Coil Kit Ign C Inv 61086794 Total Line Item Account 101 1170 4140 51 39 5139 Ck 138489 Total 276 00 FACMOT FACTORY MOTOR PARTS COMPANY 276 00 FACTORY MOTOR PARTS COMPANY 276 00 FIRE EQUIPMENT SPECIALITIES FIREQU FIRE EQUIPMENT SPECIALITIES Ck 138490 II 13 08 Inv 5917 Line Item Date lI 05 08 Inv 5917 Total Line Item Description Firefighter coat pants suspenders Line Item Account 400 4105 4705 1 672 95 1 672 95 Ck 138490 Total 1 672 95 FIREQU FIRE EQUIPMENT SPECIALITIES 1 672 95 FIRE EQUIPMENT SPECIALITIES 1 672 95 FIRST STUDENT INC FIRSTU FIRST STUDENT INC Ck 138422 lI 06 08 Inv 99148028 Line Item Date Line Item Description 10 09 08 1st Grade St Huberts School to Fire Stat Inv 99148028 Totm Line Item Account 101 1220 4375 138 87 138 87 Inv 99148029 Line Item Date Line Item Description 10 09 08 1 st 2nd Grades St Huberts School to Fi Inv 99148029 Total Line Item Account 101 1220 4375 277 74 277 74 Inv 99148032 Line Item Date Line Item Description 10 09 08 3rd Grade St Huberts School to Fire Stat Inv 99148032 Total Line Item Account 101 1220 4375 277 74 277 74 Ck 138422 Total 694 35 Page 14 328 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 FIRSTU FIRST STUDENT INC Amount 694 35 FIRST STUDENT INC 694 35 FORCE AMERICA INC FORAME FORCE AMERICA INC Ck 138491 11 13 08 Inv 01309416 Line Item Date Line Item Description 10 06 08 Misc parts supplies Inv 01309416 Total Line Item Account 101 1550 4120 82858 82858 Inv 01310249 Line Item Date Line Item Description 10 20 08 Credit Misc parts supplies Inv 01310249 Total Line Item Account 101 1550 4120 118 96 118 96 Inv 01310835 Line Item Date Line Item Description 10 29 08 Credit Dual Steel Braided hose Inv 01310835 Totw Line Item Account 101 1550 4120 5112 5112 Ck 138491 Total 658 50 FORAME FORCE AMERICA INC 658 50 FORCE AMERICA INC 658 50 Fuchs Carrie fuchcarr Fuchs Carrie Ck 138492 11 13 08 Inv 111208 Line Item Date Line Item Description 1112 08 Rebate dishwasher Inv 111208 Total Line Item Account 720 7204 4901 100 00 100 00 Ck 138492 Total 100 00 fuchcarr Fuchs Carrie 100 00 Fuchs Carrie 100 00 GAGNER NANCY GAGNNANC GAGNER NANCY Ck 138493 1113 08 Inv 111008 Line Item Date 1110 08 1110 08 Inv 111008 Total Line Item Description Instructor fee Mom Me 1029 115 Supplies for Mom Me Line Item Account 101 1711 4300 101 1711 4130 50 00 84 00 134 00 Ck 138493 Total 134 00 GAGNNANC GAGNER NANCY 134 00 GAGNER NANCY 134 00 Page 15 329 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Amount GERHARDT TODD GERHTODD GERHARDT TODD Ck 138494 1113 08 Inv 110608 Line Item Date Line Item Description 1106 08 Nov 2008 Car Allowance Inv 110608 Total Line Item Account 101 1120 4380 425 00 425 00 Ck 138494 Total 425 00 GERHTODD GERHARDT TODD 425 00 GERHARDT TODD 425 00 GLOBAL CLOSINGTITLE SVCS UB 00164 GLOBAL CLOSINGTITLE SVCS Ck 138453 1106 08 Inv Line Item Date 1103 08 1103 08 1103 08 1103 08 Inv Total Line Item Description Refund check Refund check Refund check Refund check Line Item Account 700 0000 2020 700 0000 2020 720 0000 2020 701 0000 2020 1 58 550 640 10 69 24 17 Ck 138453 Total 24 17 UB 00164 GLOBAL CLOSING TITLE SVCS 24 17 GLOBAL CLOSINGTITLE SVCS 24 17 GOPHER STATE ONE CALL INC GOPSTA GOPHER STATE ONE CALL INC Ck 138423 1106 08 Inv 8100381 Line Item Date Line Item Description 10 3108 October Locates Inv 8100381 Totm Line Item Account 400 0000 4300 603 20 603 20 Ck 138423 Total 603 20 GOPSTA GOPHER STATE ONE CALL INC 603 20 GOPHER STATE ONE CALL INC 603 20 Greatland Corporation Grecor Greatland Corporation Ck 138495 11 13 08 Inv 3019409RI Line Item Date Line Item Description 1103 08 Envelopes Federal A Trans B State C Inv 3019409RI Total Line Item Account 101 11304340 233 06 233 06 Ck 138495 Total 233 06 Grecor Greatland Corporation 233 06 Page 16 330 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Greatland Corporation Amount 233 06 Hach Company hach Hach Company Ck 138496 11 13 08 Inv 5960319 Line Item Date Line Item Description 10 22 08 Misc chemicals pump filters cylinder Inv 5960319 Totw Line Item Account 700 7019 4160 639 33 639 33 Ck 138496 Total 639 33 hach Hach Company 639 33 Hach Company 639 33 HELSTROM JEFFREY ELIZABETH HELSJEFF HELSTROM JEFFREY ELIZABETH Ck 138497 1113 08 Inv 110708 Line Item Date 1107 08 Inv 110708 Total Line Item Description Security Escrow Golf Zone Development Line Item Account 815 8221 2024 1 650 00 1 650 00 Ck 138497 Total 1 650 00 HELSJEFF HELSTROM JEFFREY ELIZABETH 1 650 00 HELSTROM JEFFREY ELIZABETH 1 650 00 Hoops Threads HooThr Hoops Threads Ck 138499 11 13 08 Inv 493 Line Item Date 10 28 08 Inv 493 Total Line Item Description Shirts with new Chan logo Line Item Account 700 0000 4240 39 94 39 94 Ck 138499 Total 39 94 HooThr Hoops Threads 39 94 Hoops Threads 39 94 ICMA RETIREMENT AND TRUST 457 ICMART ICMA RETIREMENT AND TRUST 457 Ck 138424 1106 08 Inv Line Item Date 1104 08 1104 08 Inv Total Line Item Description PR Batch 407 10 2008 ICMA PR Batch 407 10 2008 ICMA Line Item Account 720 0000 2009 101 0000 2009 100 00 1 110 00 1 210 00 Ck 138424 Total 1 210 00 ICMART ICMA RETIREMENT AND TRUST 457 1 210 00 Page 17 331 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 ICMA RETIREMENT AND TRUST 457 Amount 1 210 00 IMPERIAL PORTA PALACE IMPPOR IMPERIAL PORTA PALACE Ck 138500 11 13 08 Iny 7250 Line Item Date 10 3108 Iny 7250 Total Line Item Description Rental service of portable restrooms Line Item Account 101 1550 4400 185 31 18531 Iny 7251 Line Item Date 10 3 1 08 Iny 7251 Total Line Item Description Rental Service of portable restroom Line Item Account 101 1550 4400 9053 90 53 Ck 138500 Total 275 84 IMPPOR IMPERIAL PORTA PALACE 275 84 IMPERIAL PORTA PALACE 275 84 INFRATECH INFRAT INFRATECH Ck 138501 11 13 08 InY 0800703 Line Item Date Line Item Description 10 28 08 Misc parts supplies Iny 0800703 Total Line Item Account 701 0000 4150 333 27 333 27 Ck 138501 Total 333 27 INFRAT INFRA TECH 333 27 INFRATECH 333 27 Integra Telecom integra Integra Telecom Ck 138502 11 13 08 Iny 120262418 Line Item Date Line Item Description 10 29 08 Maint Lic Renewal IP Phones Iny 120262418 Totm Line Item Account 101 1160 4300 14 35 1435 Ck 138502 Total 14 35 integra Integra Telecom 14 35 Integra Telecom 14 35 JEFFERSON FIRE SAFETY INC JEFFIR JEFFERSON FIRE SAFETY INC Ck 138425 1106 08 Iny 153397 Line Item Date Line Item Description 1028 08 Hoses Iny 153397 Total Line Item Account 10 1 1220 4120 2 874 00 2 874 00 Page 18 332 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Ck 138425 Total Amount 2 874 00 JEFFIR JEFFERSON FIRE SAFETY INC 2 874 00 JEFFERSON FIRE SAFETY INC 2 874 00 JW PEPPER SON INC JWPEP JW PEPPER SON INC Ck 138426 1106 08 Inv 11533021 Line Item Date Line Item Description 10 16 08 Mary Did You Know music Inv 11533021 Tot Line Item Account 101 1560 4120 83 07 83 07 Inv 11533022 Line Item Date Line Item Description 10 16 08 Christmas Song Lone Wild Bird Beg to L Inv 11533022 Total Line Item Account 101 1560 4120 8 95 8 95 Ck 138426 Total 92 02 JWPEP JW PEPPER SON INC 92 02 JW PEPPER SON INC 92 02 KATH FUEL OIL SERVICE KATFUE KATH FUEL OIL SERVICE Ck 138503 11 13 08 Inv 235395 Line Item Date 1106 08 Inv 235395 Total Line Item Description Unleaded 87 Eth 10 Ultra low polar plus Line Item Account 101 1370 4170 14 531 71 14 531 71 Ck 138503 Total 14 531 71 KATFUE KA TH FUEL OIL SERVICE 14 531 71 KATH FUEL OIL SERVICE 14 531 71 KEOGH JEFF KEOGJEFF KEOGH JEFF Ck 138427 1106 08 Inv 102908 Line Item Date 10 29 08 Inv 102908 Total Line Item Description Reimbursement for safety footwear Line Item Account 101 1250 4240 120 00 120 00 Ck 138427 Total 120 00 KEOGJEFF KEOGH JEFF 120 00 KEOGH JEFF 120 00 Page 19 333 CITY OF CHANHAS User danielle LARSEN DALE LARSDALE LARSEN DALE Ck 138504 11 13 08 Iny 5324 Line Item Date 10 25 08 Iny 5324 Total Line Item Description Jeans Shoe Ck 138504 Total LARSDALE LARSEN DALE LARSEN DALE LEAGUE OF MINNESOTA CITIES LEAMIN LEAGUE OF MINNESOTA CITIES Ck 138505 11 13 08 Iny 1000034942 Line Item Date Line Item Description 09 02 08 Training Lake Lill Iny 1000034942 Total Ck 138505 Total LEAMIN Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount Line Item Account 101 13204240 124 97 124 97 124 97 124 97 124 97 Line Item Account 701 0000 4370 20 00 20 00 20 00 LEAGUE OF MINNESOTA CITIES 20 00LEAGUEOFMINNESOTACITIES Lemke Graphics lemgra Lemke Graphics Ck 138428 1106 08 Iny 1147 Line Item Date Line Item Description 10 22 08 Decal Iny 1147 Total Ck 138428 Total lemgra Lemke Graphics Lemke Graphics LITTFIN MARK LITTMARK LITTFIN MARK Ck 138429 1106 08 Iny 103008 Line Item Date 10 30 08 Iny 103008 Total Line Item Description Candy for Halloween Ck 138429 Total LITTMARK LITTFIN MARK LITTFIN MARK 20 00 Line Item Account 101 1550 4140 63 90 63 90 63 90 63 90 63 90 Line Item Account 101 12204375 113 65 113 65 113 65 113 65 113 65 Page 20 334 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount LUNDGREN BROS CONSTRUCTION LUNBRO LUNDGREN BROS CONSTRUCTION Ck 138506 11 13 08 Iny 111008 Line Item Date Line Item Description 11 10 08 As Built Escrow 2050 Pinehurst Driye Iny 111008 Total Line Item Account 815 8226 2024 1 500 00 1 500 00 Ck 138506 Total 1 500 00 LUNBRO LUNDGREN BROS CONSTRUCTION 1 500 00 LUNDGREN BROS CONSTRUCTION 1 500 00 MERLINS ACE HARDWARE MERACE MERLINS ACE HARDWARE Ck 138507 ll13 08 Iny 103108 Line Item Date 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 Iny 103108 Total Line Item Description Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Line Item Account 101 1220 4140 701 00004140 101 1320 4120 700 7019 4150 700 0000 4140 101 1550 4140 700 0000 4551 701 0000 4150 101 1220 4510 101 1550 4510 700 0000 4550 101 15504120 1 93 9 64 14 26 1840 2113 22 47 26 51 4535 7046 99 35 114 52 181 76 625 78 Ck 138507 Total 625 78 MERACE MERLINS ACE HARDWARE 625 78 MERLINS ACE HARDWARE 625 78 METROCALL metroc METROCALL Ck 138508 1113 08 Iny R0315834K Line Item Date Line Item Description 1102 08 Pagers 1102 08 Pagers 1102 08 Pagers 1102 08 Pagers Iny R0315834K Total Line Item Account 101 1320 4310 10 1 1220 4310 700 0000 4310 701 0000 4310 3 76 7 25 43 02 43 02 97 05 Ck 138508 Total 9705 metroc METROCALL 97 05 METROCALL 97 05 Page 21 335 CITY OF CHANHAS User danielIe Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount METROPOLITAN COUNCIL METC02 METROPOLITAN COUNCIL Account 701 0000 4509 Ck 138430 11 06 08 Iny 885288 Line Item Date 1104 08 Iny 885288 Total Line Item Description Monthly chg for wastewater flow for Chan Line Item Account 701 0000 4509 99 34953 99 349 53 Ck 138430 Total 99 349 53 METC02 METROPOLITAN COUNCIL 99 349 53 METROPOLITAN COUNCIL 99 349 53 MID COUNTY COOP MIDCOU MID COUNTY COOP Ck 138509 1113 08 Iny 104604 Line Item Date Line Item Description 1029 08 Diesel Fuel Iny 104604 Total Line Item Account 101 1370 4170 4 470 00 4 470 00 Ck 138509 Total 4470 00 MIDCOU MID COUNTY COOP 4 470 00 MID COUNTY COOP 4 470 00 MINNESOTA AIR MINAIR MINNESOTA AIR Ck 138510 1113 08 Iny 103108 Line Item Date Line Item Description 10 3108 Contactor Iny 103108 Total Line Item Account 101 1220 4530 33 04 33 04 Ck 138510 Total 33 04 MINAIR MINNESOTA AIR 33 04 MINNESOTA AIR 33 04 MN CHILD SUPPORT PAYMENT CTR MNCHIL MN CHILD SUPPORT PAYMENT CTR Ck 138431 1106 08 Iny Line Item Date 1104 08 1104 08 Iny Total Line Item Description PR Batch 407 10 2008 Garnishment PR Batch 407 10 2008 Garnishment Line Item Account 700 0000 2006 701 0000 2006 174 59 183 50 358 09 Ck 138431 Total 358 09 MNCHIL MN CHILD SUPPORT PAYMENT CTR 358 09 MN CHILD SUPPORT PAYMENT CTR 358 09 Page 22 336 MN DEPT OF LABOR AND INDUSTRY mnlabo MN DEPT OF LABOR AND INDUSTRY Account 101 1250 3818 Ck 138511 11 13 08 Iny 103108 Line Item Date 10 3108 10 3108 Iny 103108 Total CITY OF CHANHAS User danieIle Ck 138511 Total mnlabo Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount Line Item Description Oct Monthly Bldg Surcharge Report Oct Monthly Bldg Surcharge Report Line Item Account 101 1250 3818 101 0000 2022 59 07 2 95356 2 89449 2 89449 MN DEPT OF LABOR AND INDUSTRY 2 894 49 MN DEPT OF LABOR AND INDUSTRY 2 894 49 MN NCPERS LIFE INSURANCE NCPERS MN NCPERS LIFE INSURANCE Ck 138436 1106 08 Iny Line Item Date 1104 08 I 1 04 08 1104 08 Iny Total Ck 138436 Total NCPERS Line Item Description PR Batch 407 10 2008 NCPERS life insurance PR Batch 407 10 2008 NCPERS life insurance PR Batch 407 10 2008 NCPERS Iife insurance Line Item Account 700 0000 2011 701 0000 2011 101 0000 2011 1 60 1 60 12 80 16 00 16 00 MN NCPERS LIFE INSURANCE 16 00 MN NCPERS LIFE INSURANCE 16 00 MN Pollution Control Agency MNPol MN Pollution Control Agency Ck 138401 1105 08 Iny 110508 Line Item Date I 1 05 08 Iny 110508 Total Ck 138401 Total MNPol Line Item Description Wastewater Cert Exam WaIIis Line Item Account 701 0000 4370 32 00 32 00 32 00 MN Pollution Control Agency 32 00 MN Pollution Control Agency MN VALLEY ELECTRIC COOP MVEC MN VALLEY ELECTRIC COOP Ck 138434 1106 08 Iny 102808 Line Item Date 10 28 08 1028 08 1028 08 10 28 08 10 28 08 Iny 102808 Total Ck 138434 Total 32 00 Line Item Description October electric biII October electric biII October electric biII October electric biII October electric biII Line Item Account 101 16004320 101 1350 4320 700 0000 4320 701 0000 4320 101 1350 4320 25 37 83 65 114 31 297 24 6 392 82 6 913 39 6 913 39 Page 23 337 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Amount Ck 138513 Inv 110708 Line Item Date 1107 08 1107 08 Inv 110708 Total 1113 08 Line Item Description Bluff Crk Audubon Rd BluffCrk Blvd Lights Line Item Account 101 1350 4320 101 1350 4320 26 87 207 20 234 07 Ck 138513 Total 234 07 MVEC MN VALLEY ELECTRIC COOP 7 147 46 MN VALLEY ELECTRIC COOP 7 147 46 MOORE MEDICAL MOOMED MOORE MEDICAL Ck 138432 1106 08 Inv 80923698EI Line Item Date Line Item Description 10 24 08 Speedblock Start Pack Inv 80923698EI Total Line Item Account 101 1220 4130 179 07 179 07 Ck 138432 Total 179 07 MOOMED MOORE MEDICAL 17987 MOORE MEDICAL 179 07 MOTION INDUSTRIES INC MOTIND MOTION INDUSTRIES INC Ck 138512 11 13 08 Inv MN29376958 Line Item Date Line Item Description 10 3108 Misc parts supplies Inv MN29376958 Totm Line Item Account 101 1550 4120 101 09 101 09 Ck 138512 Total 101 09 MOTIND MOTION INDUSTRIES INC 101 09 MOTION INDUSTRIES INC 101 09 MSRS MSRS MSRS Ck 138433 Inv Line Item Date 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1104 08 1106 08 Line Item Description PR Batch 407 10 2008 Post Health 05 Emplr PR Batch 407 10 2008 Post Health 05 Emplr NO FICA PR Batch 407 10 2008 Post Health 3 Emplr PR Batch 407 10 2008 Post Health 3 Emplr PR Batch 407 10 2008 Ret Health 5 PR Batch 407 10 2008 Post Health 1 Emplr NO FICA PR Batch 407 10 2008 Post Health 05 Emplr PR Batch 407 10 2008 Post Health 05 Emplr PR Batch 407102008 Post Health 05 Emplr PR Batch 407 10 2008 Post Health 1 Emplr PR Batch 407 10 2008 Post Health I Emplr PR Batch 407 10 2008 Post Health 1 Emplr PR Batch 407102008 Ret Health 3 Line Item Account 210 0000 2016 101 0000 2016 700 0000 2016 701 0000 2016 210 0000 2016 101 0000 2016 700 0000 2016 701 0000 2016 720 0000 2016 210 0000 2016 720 0000 2016 701 0000 2016 700 0000 2016 0 03 0 14 0 29 0 29 0 38 040 0 54 0 54 143 1 50 1 97 340 3 72 Page 24 338 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount 1104 08 PR Batch 407 10 2008 Ret Health 3 701 0000 2016 3 72 1104 08 PR Batch 407 10 2008 Post Health I Emplr 700 0000 2016 5 69 1104 08 PR Batch 407 10 2008 Post Health 2 Emplr 701 0000 2016 6 54 1104 08 PR Batch 407 10 2008 Post Health 2 Emplr 700 0000 2016 6 71 1104 08 PR Batch 407 10 2008 Ret Health 5 700 0000 2016 7 07 1104 08 PR Batch 407 10 2008 Ret Health 5 701 0000 2016 7 07 1104 08 PR Batch 407 10 2008 Ret Health 5 NO FICA 101 0000 2016 954 1104 08 PR Batch 407 10 2008 Post Health 05 Emplr 101 0000 2016 10 97 1104 08 PR Batch 407 10 2008 Ret Health 5 720 0000 2016 18 71 1104 08 PR Batch 407 10 2008 Ret Health 1 210 0000 2016 19 63 1104 08 PR Batch 407 10 2008 Post Health 5 Emplr 10 1 0000 20 16 20 44 1104 08 PR Batch 407 10 2008 Post Health 3 Emplr 101 0000 2016 22 19 1104 08 PR Batch 407 10 2008 Ret Health 1 720 0000 2016 25 86 1104 08 PR Batch 407 10 2008 Ret Health I NO FICA 101 0000 2016 2751 1104 08 PR Batch 407 10 2008 Post Health 2 Emplr 10 1 0000 20 16 35 09 1104 08 PR Batch 407 10 2008 Post Health 1 Emplr 101 0000 2016 37 20 1104 08 PR Batch 407 10 2008 Post Health 7 Emplr 10 1 0000 20 16 41 82 1104 08 PR Batch 407 10 2008 Ret Health 1 701 0000 2016 44 38 1104 08 PR Batch 407 10 2008 Ret Health 1 700 0000 2016 74 61 1104 08 PR Batch 407 10 2008 Ret Health 2 701 0000 2016 8559 1104 08 PR Batch 407 10 2008 Ret Health 2 700 0000 2016 87 64 1104 08 PR Batch 407 10 2008 Ret Health 5 101 0000 2016 14316 1104 08 PR Batch 407 10 2008 Ret Health 5 101 0000 2016 267 28 1104 08 PR Batch 407 10 2008 Ret Health 3 101 0000 2016 29041 1104 08 PR Batch 407 10 2008 Ret Health 2 10 1 0000 20 16 458 78 1104 08 PR Batch 407 10 2008 Ret Health 1 10 1 0000 20 16 48648 1104 08 PR Batch 407 10 2008 Ret Health 7 101 0000 2016 546 68 Inv Total 2 80540 Ck 138433 Total 2 80540 MSRS MSRS 2 805 40 MSRS 2 805 40 NAPA AUTO TRUCK PARTS NAPA NAPA AUTO TRUCK PARTS Ck 138514 1113 08 Inv 337551 Line Item Date Line Item Description Line Item Account 04 22 08 Delivery Charge 101 1320 4120 12 00 Inv 337551 Total 12 00 Inv 342631 Line Item Date Line Item Description Line Item Account OS 20 08 Delivery Charge 101 1320 4120 12 00 Inv 342631 Total 12 00 Inv 357191 Line Item Date Line Item Description Line Item Account 0814 08 Warranty 101 13204120 5 71 Inv 357191 Total 5 71 Inv 364266 Line Item Date Line Item Description Line Item Account 0926 08 Hose End 10 1 1550 4120 6 98 Inv 364266 Total 6 98 Page 25 339 CITY OF CHANHAS User danielle Iny 369456 Line Item Date 10 29 08 Iny 369456 Total Iny 369643 Line Item Date 10 30 08 Iny 369643 Total Iny 369664 Line Item Date 10 30 08 Iny 369664 Total Iny 370009 Line Item Date 10 3108 Iny 370009 Total Ck 138514 Total NAPA Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Line Item Description Bearing Amount Line Item Account 101 1550 4120 75 25 75 25 Line Item Account 101 1550 4120 75 25 75 25 Line Item Account 101 1550 4120 75 25 75 25 Line Item Account 101 1550 4120 45 67 45 67 12219 122 19 122 19 Line Item Description Bearing Line Item Description Credit Bearing Line Item Description Hose Ends NAPA AUTO TRUCK PARTS NAPA AUTO TRUCK PARTS Nationwide Retirement Solution NATRET Nationwide Retirement Solution Ck 138435 1106 08 Iny Line Item Date 1 104 08 1 104 08 1 104 08 I 104 08 Iny Total Ck 138435 Total NATRET Line Item Description PR Batch 407 10 2008 Nationwide Retirement PR Batch 407 10 2008 Nationwide Retirement PR Batch 407 10 2008 Nationwide Retirement PR Batch 407 10 2008 Nationwide Retirement Line Item Account 720 0000 2009 700 0000 2009 701 0000 2009 101 0000 2009 50 00 344 10 413 31 4 19137 4 998 78 4 998 78 Nationwide Retirement Solution 4 998 78 Nationwide Retirement Solution 4 998 78 NEXTEL nextel NEXTEL Ck 138464 1106 08 Iny 103108 Line Item Date 10 3108 10 3108 10 3108 10 3108 10 3108 10 3 108 10 31 08 10 3108 10 3108 10 3108 10 3108 Line Item Description October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone Line Item Account 101 1530 4310 101 1170 4310 101 1130 4310 720 0000 4310 10 1 1260 4310 101 1160 4310 101 1600 4310 101 1520 4310 101 1550 4310 700 0000 4310 701 0000 4310 20 08 20 51 31 21 47 61 50 11 73 90 8171 12646 154 09 163 71 163 72 Page 26 340 CITY OF CHANHAS User danielle 10 3108 10 3108 10 3108 10 3108 10 3108 10 3108 Iny 103108 Total Ck 138464 Total nextel NEXTEL October cell phone October cell phone October cell phone October cell phone October cell phone October cell phone NEXTEL Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 101 1370 4310 101 1310 4310 101 1320 4310 101 1220 4310 101 1120 4310 101 1250 4310 Amount 176 25 226 51 242 14 258 77 308 21 310 87 2 455 86 2455 86 2 455 86 2 455 86 NYSTROM PUBLISHING COMPANY INC NYSPUB NYSTROM PUBLISHING COMPANY INC Ck 138515 11 13 08 Iny 22685 Line Item Date 1105 08 Iny 22685 Total Ck 138515 Total NYSPUB Line Item Description Connection Winter 2008 2009 Line Item Account 101 1110 4340 5 188 00 5 188 00 5 188 00 NYSTROM PUBLISHING COMPANY INC NYSTROM PUBLISHING COMPANY INC 5 188 00 O Connor Mike oconmike O Connor Mike Ck 138437 1106 08 Iny 110508 Line Item Date 1105 08 Iny 110508 Total Ck 138437 Total oconmike O Connor Mike Line Item Description Rebate Whirlpool dishwasher O Connor Mike O REILLY AUTOMOTIVE INC OREAUT O REILLY AUTOMOTIVE INC Ck 138438 1106 08 Iny 102808 Line Item Date 1028 08 10 28 08 10 28 08 10 28 08 10 28 08 10 28 08 10 28 08 10 28 08 Iny 102808 Total Ck 138438 Total Line Item Description Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies Misc parts supplies 5 188 00 Line Item Account 720 7204 4901 100 00 100 00 100 00 100 00 100 00 Line Item Account 101 1370 4260 700 0000 4120 101 1220 4140 10 1 1550 4120 700 0000 4140 101 1550 4140 101 1320 4120 101 1320 4140 5 40 4231 55D3 132 93 20353 283 87 307 80 447 74 1 478 61 1 478 61 Page 27 341 CITY OF CHANHAS User danielle OREAUT Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 O REILLY AUTOMOTIVE INC Amount 1 478 61 O REILLY AUTOMOTIVE INC 1 478 61 OLD REPUBLIC NATL TITLE INS UB 00165 OLD REPUBLIC NATL TITLE INS Ck 138454 1106 08 Inv Line Item Date 1103 08 1103 08 1103 08 1103 08 Inv Total Oertel Architects Oer Arc Oertel Architects Ck 138516 1113 08 Inv 1 Line Item Date 10 30 08 Inv 1 Total Ck 138516 Total OerArc Oertel Architects Ck 138454 Total UB 00165 Line Item Description Public works project Prof Consulting Svc Line Item Account 421 0000 4300 16 96250 16 96250 16 962 50 Oertel Architects 16 962 50 16 962 50 Line Item Description Refund check Refund check Refund check Refund check Line Item Account 700 0000 2020 700 0000 2020 720 0000 2020 701 0000 2020 133 436 5 37 1156 22 62 22 62 OLD REPUBLIC NATL TITLE INS 22 62 OLD REPUBLIC NATL TITLE INS 22 62 ONVOY ONVOY ONVOY Account 101 1160 4320 Ck 138517 1113 08 Inv 081102009075 Line Item Date Line Item Description 110108 Level 3 Site Excess Disk Space Inv 081102009075 Total OPHEIM NANN OPHENANN OPHEIM NANN Ck 138518 11 13 08 Inv 111208 Line Item Date 11 12 08 Inv 111208 Total Ck 138517 Total ONVOY ONVOY Line Item Account 101 1160 4320 37741 37741 37741 ONVOY 377 41 377 41 Line Item Description Mileage Reimbursement8 18 9 9 114 Line Item Account 101 1180 4370 13 00 13 00 Page 28 342 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Ck 138518 Total Amount 13 00 OPHENANN OPHEIM NANN 13 00 OPHEIM NANN 13 00 Parker Dr Marcie ParkMarc Parker Dr Marcie Ck 138439 1106 08 Inv 110508 Line Item Date 1105 08 Inv 110508 Total Line Item Description Refund 12 18 08 Holiday Tea @ Hotel Line Item Account 101 1560 3637 74 00 74 00 Ck 138439 Total 74 00 ParkMarc Parker Dr Marcie 74 00 Parker Dr Marcie 74 00 PARROTT CONTRACTING INC PARCON PARROTT CONTRACTING INC Ck 138519 1113 08 Inv 081564 Line Item Date 1104 08 Inv 081564 Total Line Item Description 401 Cimmaron Circle repair 6 watermain Line Item Account 700 0000 4552 2 597 00 2 597 00 Inv 081566 Line Item Date 1104 08 Inv 081566 Total Line Item Description 509 Del Rio Dr replace curb stop Line Item Account 700 0000 4552 2 195 20 2 195 20 Ck 138519 Total 4 792 20 PARCON PARROTT CONTRACTING INC 4 792 20 PARROTT CONTRACTING INC 4 792 20 PHILIPS MEDICAL SYSTEMS PHIMED PHILIPS MEDICAL SYSTEMS Ck 138440 1106 08 Inv 9001034803 Line Item Date Line Item Description 10 3108 HeartStart Defib pads AED Pediatric def Inv 9001034803 Total Line Item Account 101 1220 4130 25658 25658 Ck 138440 Total 25658 PHIMED PHILIPS MEDICAL SYSTEMS 256 58 PHILIPS MEDICAL SYSTEMS 256 58 Page 29 343 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount POSTMASTER post POSTMASTER Ck 138399 1114 08 Iny 110408 Line Item Date Line Item Description 1104 08 Chan Connection Iny 110408 Total Line Item Account 101 1120 4330 1 605 26 1 605 26 Ck 138399 Total 1 605 26 post POSTMASTER 1 605 26 POSTMASTER 1 605 26 PRAIRIE LAWN GARDEN PRALAW PRAIRIE LAWN GARDEN Ck 138441 1106 08 Iny 130395 Line Item Date 1021 08 Iny 130395 Total Line Item Description Pipe Shaft Socket Bolt Line Item Account 101 1550 4530 245 33 24533 Iny 130600 Line Item Date Line Item Description 10 27 08 Brush blade Iny 130600 Total Line Item Account 101 1550 4530 1543 1543 Ck 138441 Total 260 76 PRALAW PRAIRIE LAWN GARDEN 260 76 PRAIRIE LAWN GARDEN 260 76 PRAIRIE RESTORATIONS INC PRARES PRAIRIE RESTORATIONS INC Ck 138520 1113 08 Iny 116457 Line Item Date 10 29 08 Iny 116457 Total Line Item Description Lake Ann buckthorn removal oyerspray Line Item Account 720 7202 4300 1 616 95 1 616 95 Ck 138520 Total 1 616 95 PRARES PRAIRIE RESTORATIONS INC 1 616 95 PRAIRIE RESTORATIONS INC 1 616 95 Promotion Select prosel Promotion Select Ck 138521 11 13 08 Iny 15588 Line Item Date 1104 08 Iny 15588 Total Line Item Description Custom mug Line Item Account 101 1220 4240 372 78 372 78 Ck 138521 Total 372 78 Page 30 344 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 prosel Promotion Select Amount 372 78 Promotion Select 372 78 QWEST QWEST QWEST Ck 138522 11 13 08 Iny 110108 Line Item Date 110108 110108 Iny 110108 Total Line Item Description Noy Service Noy Service Line Item Account 700 0000 4310 701 0000 4310 34 29 34 29 6858 Ck 138522 Total 6858 QWEST QWEST 68 58 QWEST 68 58 RBM SERVICES INC RBMSER RBM SERVICES INC Ck 138523 11 13 08 Iny 13625 Line Item Date 10 3108 Iny 13625 Total Line Item Description Nightly Janitorial M F City Hall Line Item Account 101 1170 4350 2 942 19 2 94219 Iny 13626 Line Item Date 10 3108 Iny 13626 Total Line Item Description ChanCarver County Library Janitorial Line Item Account 101 1190 4350 2 337 68 2 337 68 Ck 138523 Total 5 279 87 RBMSER RBM SERVICES INC 5 279 87 RBM SERVICES INC 5 279 87 RDO EQUIPMENT CO RDOEQU RDO EQUIPMENT CO Ck 138524 11 13 08 Iny P38173 Line Item Date Line Item Description 10 06 08 Dura Max Cutting Ed Iny P38173 Total Line Item Account 101 13204120 717 81 717 81 Ck 138524 Total 717 81 RDOEQU RDO EQUIPMENT CO 717 81 RDO EQUIPMENT CO 717 81 RICE RICHARD RICERICH RICE RICHARD Ck 138525 1113 08 Iny 111208 Line Item Date 1112 08 Line Item Description Mileage Reimbursement 9 12 114 Line Item Account 101 1180 4370 6 00 Page 31 345 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Inv 111208 Total Amount 6 00 Ck 138525 Total 6 00 RICERICH RICE RICHARD 6 00 RICE RICHARD 6 00 Riesgruf Rodney riesrodn Riesgruf Rodney Ck 138442 1106 08 Inv 103008 Line Item Date Line Item Description 10 30 08 Mirror Maintenance Inv 103008 Total Line Item Account 10 1 1530 4150 441 81 441 81 Ck 138442 Total 441 81 riesrodn Riesgruf Rodney 441 81 Riesgruf Rodney 441 81 RIGID HITCH INCORPORATED RIGHIT RIGID HITCH INCORPORATED Ck 138526 1113 08 Inv 148675001 Line Item Date 10 2108 Inv 148675001 Line Item Description Receiver Heavy Duty 2 RH Total Line Item Account 101 1550 4140 23107 23107 Ck 138526 Total 231 07 RIGHIT RIGID HITCH INCORPORATED 23107 RIGID HITCH INCORPORATED 231 07 Ryland Homes rylhom Ryland Homes Ck 138443 1106 08 Inv 110308 Line Item Date Line Item Description 1103 08 As Built Escrow 1450 Bethesda Circle 1103 08 As Built Escrow 1431 Bethesda Circle Inv 110308 Total Line Item Account 815 8226 2024 815 8226 2024 1 500 00 1 500 00 3 000 00 Ck 138443 Total 3 000 00 Ck 138527 Inv 110708 Line Item Date 1107 08 1107 08 1107 08 1107 08 1107 08 1107 08 1107 08 1107 08 1113 08 Line Item Description Erosion Escrow 1439 Bethesda Cir Erosion Escrow 9230 ElIendale Ln Erosion Escrow 1443 Bethesda Cir Erosion Escrow 1470 Bethesda Cir Erosion Escrow 1435 Bethesda Cir Erosion Escrow 9220 Ellendale Ln Erosion Escrow 9270 River Rock Dr Erosion Escrow 1520 Pembroke Pass Line Item Account 815 8202 2024 815 8202 2024 815 8202 2024 815 8202 2024 815 8202 2024 815 8202 2024 815 8202 2024 815 8202 2024 250 00 250 00 500 00 500 00 500 00 500 00 500 00 1 000 00 Page 32 346 SHOREWOOD TRUE VALUE SHOTRU SHOREWOOD TRUE VALUE Ck 138445 1106 08 Iny 88023 Line Item Date 10 03 08 Iny 88023 Total CITY OF CHANHAS User danielle Iny 11 0708 Total Ck 138527 Total rylhom Ryland Homes Sarles Jodi sarljodi Sarles Jodi Ck 138444 1106 08 Iny 091908 Line Item Date 0919 08 InY 091908 Total Iny 092408 Line Item Date 09 24 08 Iny 092408 Total Ck 138444 Total sarljodi Sarles Jodi Schmieg Greg Schmigre Schmieg Greg Ck 138528 1113 08 Iny 100708 Line Item Date 10 07 08 Iny 100708 Total Ck 138528 Total Schmigre Schmieg Greg Iny 88215 Line Item Date 10 15 08 Iny 88215 Total Iny 88276 Line Item Date 10 17 08 Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount 4 000 00 4 000 00 Ryland Homes 7 000 00 7 000 00 Line Item Description Barnyard Boogie flower pots wipes Line Item Account 101 1530 4130 117 61 117 61 Line Item Description Mileage reimbursement MRP A ConfBrainerd Line Item Account 101 1530 4370 78 97 78 97 19658 Sarles Jodi 196 58 196 58 Line Item Description Lunch from Deleo Training Line Item Account 101 1370 4370 850 850 8 50 Schmieg Greg 8 50 8 50 Line Item Description MTL Screw Line Item Account 101 1551 4510 10 00 10 00 Line Item Description Iron fighter pellets Line Item Account 101 1170 4530 2339 2339 Line Item Description Wht LTX Caulk Victor rat trap Line Item Account 101 1551 4510 1104 Page 33 347 CITY OF CHANHAS User danielle Inv 88276 Total Inv 88319 Line Item Date 1020 08 Inv 88319 Total Inv 88465 Line Item Date 10 28 08 Inv 88465 Total Ck 138445 Total SHOTRU Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount 1104 Line Item Description Wht LTX Caulk Line Item Account 101 1551 4510 3 81 3 81 Line Item Description Sparkle Cleamer Hose End Box ElderBGon Line Item Account 101 1220 4510 2617 2617 7441 SHOREWOODTRUEVALUE 74 41 SHOREWOODTRUEVALUE 74 41 SIEGLE CHARLES SIEGCHAR SIEGLE CHARLES Ck 138529 11 13 08 Inv 100708 Line Item Date 10 07 08 Inv 100708 Total SOFTWARE HOUSE INTERNATIONAL SOFHOU SOFTWARE HOUSE INTERNATIONAL Ck 138530 1113 08 Inv B31lF Line Item Date 10 23 08 Inv B31lF Total Ck 138529 Total SIEGCHAR SIEGLE CHARLES SIGNSOURCE SIGNSO SIGNSOURCE Ck 138446 11 06 08 Inv 19987 Line Item Date 10 2108 Inv 19987 Total Ck 138446 Total SIGNSO SIGNSOURCE Ck 138530 Total SOFHOU Line Item Description Lunch from Deleo Training Line Item Account 101 1370 4370 850 850 8 50 SIEGLE CHARLES 8 50 8 50 Line Item Description Hwy 5 Pedestrian Overpass Directionals Line Item Account 101 1550 4560 96 38 96 38 9638 SIGNSOURCE 96 38 96 38 Line Item Description Symantec Multi Tiered Protection ESS 5 2 Line Item Account 101 1160 4300 1 599 63 1 599 63 1 599 63 SOFTWARE HOUSE INTERNATIONAL 1 599 63 Page 34 348 CITY OF CHANHAS User danielle SOFTWARE HOUSE INTERNATIONAL SOUTHWEST SUBURBAN PUBLISHING sousub SOUTHWEST SUBURBAN PUBLISHING Ck 138531 1113 08 Inv 103108 Line Item Date 1031 08 10 3108 10 3108 1031 08 10 3108 1031 08 10 3108 10 3108 Inv 103108 Total Ck 138531 Total sousub Line Item Description October AdvertisingINotices October AdvertisingINotices October AdvertisingINotices October AdvertisingINotices October AdvertisingINotices October AdvertisingINotices October AdvertisingINotices October AdvertisingINotices Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Amount 1 599 63 Line Item Account 101 1260 4340 101 1180 4340 101 1510 4340 701 0000 4340 101 14104340 700 0000 4340 720 7201 4340 101 1110 4340 2545 152 85 16230 167 21 284 99 442 01 82440 3 427 74 5 486 95 5486 95 SOUTHWEST SUBURBAN PUBLISHING SOUTHWEST SUBURBAN PUBLISHING 5 486 95 SPRINT PCS sprpcs SPRINT PCS Ck 138465 1106 08 Inv 101808 Line Item Date 1018 08 10 18 08 Inv 101808 Total Ck 138465 Total sprpcs SPRINT PCS Line Item Description October cell phone October cell phone SPRINT PCS SPS COMPANIES INC SPSCOM SPS COMPANIES INC Ck 138448 1106 08 Inv S1939674001 Line Item Date 10 23 08 Inv S1939674001 Inv S1941676001 Line Item Date 10 27 08 Inv S1941676001 Ck 138448 Total SPSCOM SPS COMPANIES INC Line Item Description Main water vent float vent Total Line Item Description Float vent wire brush Total SPS COMPANIES INC 5 486 95 Line Item Account 701 0000 4310 700 0000 4310 0 30 54 54 54 84 54 84 54 84 54 84 Line Item Account 101 1190 4530 28547 28547 Line Item Account 101 1190 4530 20 94 20 94 30641 306 41 306 41 Page 35 349 STECKLING JEAN STECJEAN STECKLING JEAN Ck 138532 11 13 08 Iny 111208 Line Item Date 1112 08 Iny 111208 Total STEWART TITLE OF MN STETIT STEWART TITLE OF MN Ck 138449 1106 08 Iny 110408 Line Item Date 1104 08 Iny 110408 Total SUBURBAN CHEVROLET SUBCHE SUBURBAN CHEVROLET Ck 138533 11 13 08 Iny 1353071 Line Item Date 10 23 08 Iny 1353071 Superior Wireless Communicatio supwir Superior Wireless Communicatio Ck 138450 1106 08 Iny 22833 Line Item Date 10 24 08 CITY OF CHANHAS User danielle Ck 138532 Total STECJEAN STECKLING JEAN Ck 138449 Total STETIT STEWART TITLE OF MN Iny 137870 Line Item Date 1106 08 Iny 137870 Total Iny 137904 Line Item Date 1106 08 Iny 137904 Total Ck 138533 Total SUBCHE SUBURBAN CHEVROLET Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Amount Line Item Description Mileage Reimburse 818 9 9 1020 114 Line Item Account 101 1180 4370 20 00 20 00 20 00 STECKLING JEAN 20 00 20 00 Line Item Description Refund oyerpymnt 25 3900110 Line Item Account 101 1130 4901 54 84 54 84 54 84 STEWART TITLE OF MN 54 84 54 84 Line Item Description Muffier Total Line Item Account 101 1550 4140 21118 21118 Line Item Description Muffier Pipe Line Item Account 101 11704140 204 53 20453 Line Item Description Module Line Item Account 101 1170 4140 70 19 70 19 485 90 SUBURBAN CHEVROLET 485 90 485 90 Line Item Description Holster clips Line Item Account 101 1160 4530 106 01 Page 36 350 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Inv 22833 Total Amount 106 01 Ck 138450 Total 106 0 I supwir Superior Wireless Communicatio 106 01 Superior Wireless Communicatio 106 01 Svensgaard Christian SvenChri Svensgaard Christian Ck 13 8451 1106 08 Inv 110308 Line Item Date Line Item Description 1103 08 As Built Escrow 795 Carver Beach Road Inv 110308 Total Line Item Account 815 8226 2024 1 500 00 1 500 00 Ck 138451 Total 1 500 00 SvenChri Svensgaard Christian 1 500 00 Svensgaard Christian 1 500 00 TWIN CITY HARDWARE TWIHAR TWIN CITY HARDWARE Ck 138534 11 13 08 Inv 325093 Line Item Date 10 29 08 Inv 325093 Total Line Item Description Screw Hng Line Item Account 101 1220 4510 7 67 7 67 Ck 138534 Total 7 67 TWIHAR TWIN CITY HARDWARE 7 67 TWIN CITY HARDWARE 7 67 UNITED WAY UNIWA Y UNITED WAY Ck 138455 11 06 08 Inv Line Item Date 1104 08 1104 08 Inv Total Line Item Description PR Batch 407 102008 United Way PR Batch 407102008 United Way Line Item Account 720 0000 2006 101 0000 2006 5 00 2840 3340 Ck 138455 Total 33 40 UNIWAY UNITED WAY 33 40 UNITED WAY 33 40 US HOME CORPORATION UB 00122 US HOME CORPORATION Ck 138535 11 13 08 Inv 111008 Line Item Date 1110 08 Line Item Description As Built Escrow 6925 Lake Harrison Cir Line Item Account 815 8226 2024 1 500 00 Page 37 351 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Inv 111008 Total Amount 1 500 00 Ck 138535 Total 1 500 00 UB 00122 US HOME CORPORATION 1 500 00 US HOME CORPORATION 1 500 00 WACONIA FARM SUPPLY WACFAR WACONIA FARM SUPPLY Ck 138456 1106 08 Inv 63062 Line Item Date 10 30 08 Inv 63062 Total Line Item Description Stihl Chain Picco Chain Line Item Account 101 1550 4530 72 69 72 69 Ck 138456 Total 72 69 Ck 138537 11 13 08 Inv K63225 Line Item Date Line Item Description 1027 08 Gloves Inv K63225 Total Line Item Account 101 1320 4120 5 88 5 88 Ck 138537 Total 5 88 WACFAR WACONIA FARM SUPPLY 78 57 WACONIA FARM SUPPLY 78 57 WASTE MANAGEMENT SAVAGE WASMAN WASTE MANAGEMENT SAVAGE Ck 138457 ll06 08 Inv 476784622823 Line Item Date Line Item Description 110108 Fire Stat 2 Hwy 7 Minnewashta Pkwy Chan 110108 Fire Stat 1 7610 Laredo Dr Chan 110108 Public Works 1591 Park Rd Chan 11 0108 Master 7700 Market Blvd Chan 110108 Chan Library 7711 Kerber Blvd Chan 110108 Lake Ann 7700 Park Place Chan Inv 476784622823 Total Line Item Account 101 1220 4350 101 1220 4350 101 1370 4350 101 1170 4350 101 1190 4350 101 1550 4350 16 47 139 19 157 66 17846 248 87 506 56 1 247 21 Ck 138457 Total 1 247 21 W ASMAN WASTE MANAGEMENT SAVAGE 1 247 21 WASTE MANAGEMENT SAVAGE 1 247 21 WEST SUBURBAN INDUSTRIAL SUP WSIS WEST SUBURBAN INDUSTRIAL SUP Ck 138538 11 13 08 Inv 0044237 Line Item Date Line Item Description 1106 08 Double Rivet Beams tie support Inv 0044237 Total Line Item Account 101 1190 4260 293 30 29330 Page 38 352 CITY OF CHANHAS User danielle Accounts Payable Check Detail Report Detail Printed 11 14 08 08 24 Ck 138538 Total Amount 293 30 WSIS WEST SUBURBAN INDUSTRIAL SUP 293 30 WEST SUBURBAN INDUSTRIAL SUP 293 30 WSB ASSOCIATES INC WSB WSB ASSOCIATES INC Ck 138458 1106 08 Inv 2 Line Item Date 10 23 08 10 23 08 Inv 2 Total Line Item Description Minnewashta Drainage Problem Water Tower Antenna Feasibility Study Line Item Account 720 0000 4300 700 0000 4300 420 00 2 412 00 2 832 00 Inv 7 Line Item Date 10 23 08 Inv 7 Total Line Item Description Lotus Lake Improvements Line Item Account 720 7211 4752 9 484 50 9 484 50 Ck 138458 Total 12 31650 WSB WSB ASSOCIATES INC 12 316 50 WSB ASSOCIATES INC 12 316 50 WW GRAINGER INC WWGRA WW GRAINGER INC Ck 138459 1106 08 Inv 976372741O Line Item Date Line Item Description 1024 08 Switch pushNutsetter Inv 9763727410 Total Line Item Account 101 1370 4530 1119 1119 Ck 138459 Total 1119 Ck 138539 11 13 08 Inv 9761756445 Line Item Date Line Item Description 10 22 08 Air hose assembly Inv 9761756445 Total Line Item Account 10 1 13 70 4120 128 82 128 82 Ck 138539 Total 128 82 WWGRA WW GRAINGER INC 140 01 WW GRAINGER INC 140 01 XCEL ENERGY INC XCEL XCEL ENERGY INC Ck 138460 1106 08 Inv 102708 Line Item Date 10 27 08 10 27 08 10 27 08 10 27 08 Inv 102708 Total Line Item Description October electric bill October electric bill October electric bill October electric bill Line Item Account 101 1600 4320 101 1550 4320 101 1540 4320 101 1350 4320 731 0 167 93 971 58 20 32442 21 537 03 Page 39 353 ZOERHOF CURT PEGGY ZOERCURT ZOERHOF CURT PEGGY Ck 138540 1113 08 Inv 111208 Line Item Date 1112 08 Inv 111208 Total CITY OF CHANHAS User danielle Ck 138460 Total XCEL XCEL ENERGY INC Ck 138540 Total ZOERCURT Accounts Payable Check Detail Report Detail Printed 1114 08 08 24 Amount 21 537 03 XCEL ENERGY INC 21 537 03 21 537 03 Line Item Descriotion WaterWise Landscape Rebate Program Line Item Account 720 7204 4901 125 00 125 00 125 00 ZOERHOF CURT PEGGY 125 00 Total ZOERHOF CURT PEGGY 281 195 54 125 00 Page 40 354 CITY OF CHANHASSEN 7700 Market Boulevard PO Box 147 Chanhassen MN 55317 Administration Phone 952 227 1100 Fax 952 227 1110 Building Inspections Phone 952 227 1180 Fax 952 227 1190 Engineering Phone 952 227 1160 Fax 952 227 1170 Finance Phone 952 227 1140 Fax 952 227 1110 Park Recreation Phone 952 227 1120 Fax 952 227 1110 Recreation Center 2310 Coulter Boulevard Phone 952 227 1400 Fax 952 227 1404 Planning Natural Resources Phone 952 227 1130 Fax 952 227 1110 Public Works 1591 Park Road Phone 952 227 1300 Fax 952 227 1310 Senior Center Phone 952 227 1125 Fax 952 227 1110 Web Site www ci chanhassen mn us Executive Session 1 MEMORANDUM TO Mayor City Council FROM Todd Gerhardt City Manager DATE November 24 2008 D SUBJ Executive Work Session Discuss Performance Review of City Manager On Monday night the City Council will go into Executive Work Session to discuss the 2008 City Manager s performance and 2009 compensation package This work session is closed to the public Attached please find the 2008 City Manager s Performance Evaluation Process and Timeline ATTACHMENT 1 2008 City Manager s Performance Evaluation Process and Timeline Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow355 Discussion Outline for 2008 City Manager Performance Evaluation Process Future City Council Meeting Dates November 10 2008 November 24 2008 December 1 2008 Truth In Taxation Hearing December 8 2008 Possible schedule 1 November 19 a Council members complete independent performance evaluation b Selected council member combines each into single document for distribution at November 24 executive work session 2 November 24 Executive work session Council Members Only a Discuss understand performance evaluations of other members b Discuss 2009 compensation 3 December 1 Executive work session Council Members City Manager a Discuss performance evaluations with City Manager b Discuss 2009 compensation with City Manager 4 December 8 City Council Meeting a Report matters discussed in Executive work sessions b Consider motion relating to City Manager s 2009 compensation 356