CC Packet 2009 04 13A G E NDA
C H AN H A SS E N C I T Y C O UNC I L
M O NDAY , A P R I L 13 , 2009
C H AN H A SS E N M UN I C I P A L B U I L D I N G , 7700 M AR K ET B O U LE VARD
5 :00 P .M . – T o u r o f th e N e w C a r v er C o unt y L i ce n s e C e nt er (M ee t
a t th e L i ce n s e C e nt er, 7808 K er b er B o u l e v a r d).
5 :30 P .M . - C I T Y C O UNC I L W O R K S E SS I O N , F O UN T A I N C O N F E R E NC E R OO M
N o t e : I f t h e C it y C o un c il do e s n o t c o m p l e t e t h e w o r k s e ss i o n it e m s i n t h e ti m e a ll o tt e d , t h e
r e m a i n i n g it e m s w ill b e c o n s i d e r e d a f t e r t h e r e g u l a r ag e n da.
A . R e v i e w C a ll f o r S a l e , 2005 (M n DO T L o a n ) a n d 2006 A GO I m p r o v e m e n t B o n d s .
B . R e v i e w F i r s t Q u a r t e r 2009 F i n a n c i a l R e p o r t a n d D i s c u ss C o n t i n g e n c y P l a n f o r 2009.
7 :00 P .M . – R E G U L AR M EET I N G , C I T Y C O UNC I L C H A M B E R S
CA LL T O O RD E R (P l e d g e o f A ll e g i a n ce)
P U B L I C ANN O UNC E M E N TS
C O N S E N T A G E NDA
A ll i t e m s li s t e d u n d e r t h e C o n s e n t A g e n d a a r e c o n s i d e r e d t o b e r o u t i n e b y t h e c i t y c o u n c il a n d w ill
b e c o n s i d e r e d a s o n e m o t i o n . T h e r e w ill b e n o s e p a r a t e d i s c u ss i o n o f t h e s e i t e m s . I f d i s c u ss i o n i s
d e s i r e d , t h a t i t e m w ill b e r e m o v e d f r o m t h e C o n s e n t A g e n d a a n d c o n s i d e r e d s e p a r a t e l y . C i t y
c o u n c il ac t i o n i s b a s e d o n t h e s t a ff r ec o mm e n d a t i o n f o r eac h i t e m . R e f e r t o t h e c o u n c il p ac k e t f o r
eac h s t a ff r e p o r t .
1 . a . A pp r o v a l o f M i n u t e s :
- C i t y C o u n c il W o r k S e ss i o n M i n u t e s d a t e d M a r c h 23 , 2009
- C i t y C o u n c il S u mm a r y M i n u t e s d a t e d M a r c h 23 , 2009
- C i t y C o u n c il V e r b a t im M i n u t e s d a t e d M a r c h 23 , 2009
R ece i v e C o mmi ss i o n M i n u t e s :
- P l a nn i n g C o mmi ss i o n S u mm a r y M i n u t e s d a t e d M a r c h 17 , 2009
- P l a nn i n g C o mmi ss i o n V e r b a t im M i n u t e s d a t e d M a r c h 17 , 2009
- P l a nn i n g C o mmi ss i o n W o r k S e ss i o n S u mm a r y M i n u t e s d a t e d A p r il 7 , 2009
b . R e s o l u t i o n A cce p t i n g $5 ,000 D o n a t i o n f r o m t h e C h a nh a ss e n A t h l e t i c A ss o c i a t i o n
(C AA ) f o r L i tt l e L ea gu e F i e l d C o nv e r s i o n .
1
c . 2009 I n f l o w /I n f il t r a t i o n P r o j ec t : A pp r o v e P l a n s & S p ec i f i ca t i o n s ; A u t h o r i ze A d
f o r B i d .
d . A pp r o v a l o f R e s o l u t i o n C a lli n g f o r t h e S a l e o f 2005 (M n DO T L o a n ) a n d 2006 A
GO I m p r o v e m e n t B o n d s .
e . T h e P r e s e r v e a t B l u ff C r ee k 1 s t & 2 n d A dd i t i o n s : A cce p t S t r ee t s a n d U t ili t i e s .
f . A pp r o v a l o f D o n a t i n g t h e C h a nh a ss e n F i r e D e p a r t m e n t H aza r d o u s M a t e r i a l s
T r a il e r t o C a r v e r C o u n t y .
g . A w a r d o f B i d , C i t y C e n t e r P a r k E l ec t r o n i c S i g n .
h . A pp r o v a l o f A r b o r D a y P o s t e r C o n t e s t W i nn e r s .
i . R e s o l u t i o n A cce p t i n g a $9 ,190 .16 G r a n t t o t h e C h a nh a ss e n F i r e D e p a r t m e n t f r o m
t h e F i r e F i g h t e r s F u n d (a s u b s i d i a r y o f A lli a n z L i f e ).
j . A pp r o v a l o f T e m p o r a r y O n -S a l e L i qu o r L i ce n s e , H a r v e s t F e s t i v a l , S t . H u b e r t
C a t h o li c C o mm u n i t y .
k . P u b li c W o r k s F ac ili t y : A pp r o v e E n c r o ac h m e n t A g r ee m e n t w i t h t h e M e t r o p o li t a n
C o u n c il .
l . A pp r o v a l o f C a r v e r C o u n t y C O PS G r a n t A pp li ca t i o n .
V I S I T O R P R E S E N T A T I O NS
2 . P r e s e n t a t i o n o f $5 ,000 D o n a t i o n f r o m t h e C h a nh a ss e n A t h l e t i c A ss o c i a t i o n (C AA ) f o r
L i tt l e L ea gu e F i e l d C o nv e r s i o n a t L a k e A nn P a r k .
3 . C a r v e r C o u n t y C o mm u n i t y F o u n d a t i o n , M a r y L a n g w o r t h y .
P U B L I C H E AR I N GS - N o n e
UN F I N I S H E D B U S I N E SS - N o ne
N E W B U S I N E SS
4 . A PP LE T R EE E S T A TE S: R e qu e s t f o r a s e v e n -l o t S u b d i v i s i o n w i t h V a r i a n ce s , L o ca t e d
a t 8600 W a t e r s E dg e D r i v e . A pp li ca n t : P l o w e E n g i n ee r i n g , I n c . Ow n e r : A l o y s i u s
K li n g e l h u t z .
5 . P U B L I C W O R K S F AC I L I T Y: A pp r o v e B i d s a n d Q u o t e s f o r F ac ili t y ,
P r o j ec t N o . 08 -03 .
2
C O UNC I L P R E S E N T A T I O NS
AD M I N I S T RA T I V E P R E S E N T A T I O NS
C O RR E S P O ND E NC E P AC K ET
AD J O URN M E NT
A c o p y o f t h e s t a ff r e p o r t a n d s upp o r t i n g d o c u m e n t a t i o n b e i n g s e n t t o t h e c i t y c o u n c il w ill b e
a v a il a b l e a f t e r 2 :00 p .m . o n T h u r s d a y . P l ea s e c o n t ac t c i t y h a ll a t 952 -227 -1100 t o v e r i f y t h a t
y o u r i t e m h a s n o t b ee n d e l e t e d f r o m t h e a g e n d a a n y t im e a f t e r 2 :00 p .m . o n T h u r s d a y .
GUID E L IN E S F O R V ISI T O R P R E S E N T A T IONS
We l c o m e t o t h e C h a nh a ss e n C it y C o u n c il M ee ti n g . I n t h e i n t e r e s t of o p e n c o mm u n i c ati o n s , t h e C h a nh a ss e n C it y
C o u n c il w i s h e s t o p r ov i d e a n o pp o r t u n it y fo r t h e pu b li c t o a dd r e ss t h e C it y C o u n c il . T h at o pp o r t u n it y i s p r ov i d e d
at e v e r y r e gu la r C it y C o u n c il m ee ti n g du r i n g V i s it o r P r e s e n t a ti o ns .
1. A n y o n e i n d i c ati n g a d e s i r e t o s p e a k du r i n g V i s it o r P r e s e n tati o n s w ill b e a c k n o w l e dg e d b y t h e M a y o r .
W h e n c all e d up o n t o s p e a k , s tat e y o u r n am e , a dd r e ss , a n d t o p i c . A ll r e ma r k s s h all b e a dd r e ss e d t o t h e
C it y C o u n c il a s a w h o l e , n o t t o a n y s p ec i f i c m e m b e r (s ) o r t o a n y p e r s o n w h o i s n o t a m e m b e r of t h e C it y
C o u n c il .
2. I f t h e r e a r e a n u m b e r of i n d i v i du al s p r e s e n t t o s p e a k o n t h e s am e t o p i c , p l e a s e d e s i g n at e a s p o k e s p e r s o n
t h at c a n s u mma r iz e t h e i ss u e .
3. L imit y o u r c o mm e n t s t o f i v e mi n u t e s . A dd iti o n al tim e ma y b e g r a n t e d at t h e d i s c r e ti o n of t h e M a y o r . I f
y o u h a v e w r itt e n c o mm e n t s , p r ov i d e a c o p y t o t h e C o u n c il .
4. D u r i n g V i s it o r P r e s e n tati o n s , t h e C o u n c il a n d s ta ff li s t e n t o c o mm e n t s a n d w ill n o t e n g a g e i n d i s c u ss i o n .
C o u n c il m e m b e r s o r t h e C it y M a n a g e r ma y a s k qu e s ti o n s of y o u i n o r d e r t o g ai n a t h o r o ug h
u n d e r s ta n d i n g of y o u r c o n ce rn , s ugg e s ti o n o r r e qu e s t .
5. P l e a s e b e a w a r e t h at d i s r e s p ec t f u l c o mm e n t s o r c o mm e n t s of a p e r s o n al n at u r e , d i r ec t e d at a n i n d i v i du al
e it h e r b y n am e o r i n f e r e n ce , w ill n o t b e all o w e d . P e r s o nn e l c o n ce rn s s h o u l d b e d i r ec t e d t o t h e C it y
M a n a g e r .
M em b e r s o f t h e C it y C o u n c il a nd s o me s t a ff mem b e r s m a y g a t h e r a t H o u li h a n ’s R e s t a u r a n t & B a r , 530 P ond P r o me n a d e i n C h a nh a ss e n i mme d i a t e l y
a f t e r t h e mee ti ng f o r a p u r e l y s o c i a l e v e n t. A ll mem b e r s o f t h e p u b li c a r e w e l c o me .
3
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
A
iW
MEMORANDUM
TO Mayor City Council Members
FROM Greg Sticha Finance Director
DATE o April 13 2009
SUBJ Refunding 2005 MnDOT Loan 2006A GO Improvement Bonds
BACKGROUND
On the consent agenda later this evening staff will be requesting that the City
Council call for the sale of 6 265 000 General Obligation Improvement Refunding
Bonds Series 2009A This call for sale is to refund the outstanding G O Improvement
Bonds Series 2006A and the 2005 MnDOT loan
2006A
The 2006A GO Improvement Bonds were issued to pay for improvements to the
2005 MUSA area These improvements are to be paid mostly by special
assessments The remaining portions not paid by special assessments was paid by
the city s utility funds or MSA funding from the state received back ii12006
There are really two advantages to refinancing these bonds One is to take advantage
of the current interest rate environment The TIC True Interest Cost of the 2006A
bonds was 3 79 The anticipated TIC for the new bonds is expected to be just over
2 8 Based on that rate the Net Present Value of Savings would be 2 76 or
approximately 153 000
In addition a portion of the special assessments that are used to payoff the debt are
in green acres status When a property has green acres status special
assessments payments with interest are deferred until the property is developed at
which point the green acres status is removed and all assessments and accumulated
interest must be paid
To date approximately 2 4 million in special assessments have not been paid on
properties related to this project Because staff is uncertain as to when the properties
will develop it would be best to delay the payment of the principal on those bonds
until later in the term of the bonds By deferring the principal payments on these
bonds it allows time for the properties to develop and have those eventual special
assessments pay for the final portion of the remaining debt in 2014
Currently the fund has 2 million in reserves This refunding calls for the use of
those reserves to pay down a portion of the principal and bond for the remaining
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 4
Mayor City Council
April 13 2009
Page 2
portion of 3 4 million The special assessments and interest on those assessments
will pay for the majority of the new debt The remaining portion of the debt not
covered by the special assessments will be paid by unspent proceeds in the
construction fund therefore not requiring the city to levy for any portion of the bond
payment
This refinancing brings cost savings to the fund and restructures the debt to match
the eventual collection of the deferred special assessments
2005 MnDOT LOAN
The 2005 MnDOT Loan was for improvements in the 2005 MUSA area related to
the development and construction of Highway 212 The debt was issued by the state
and repayment is being made for the improvements
This loan was to be re paid with a combination of special assessments and an annual
levy of 285 000 for the city s share of the costs of the project Again with these
special assessments similar to the 2006A special assessments a number are in green
acres status and payment has not yet been received Once these properties develop
the special assessments will be re paid with interest
The refinancing of this loan will accomplish two things as well One we will
achieve a lower interest rate with a TIC of 3 2 the MnDOT Loan had a combined
interest rate of just over 4 Based on that rate the Net Present Value of Savings
for this portion of the debt would be 2 6 or approximately 84 000 In addition the
new bonds will allow the city to restructure the debt for special assessment payments
in years 2015 2016 and 2017
SUMMARY
One additional item of note is that since this is a regular refunding and not an
advanced refunding as was the case with the 2002A GO Library Bonds we discussed
a month ago there are no statutory requirements to meet a minimum net present
value savings nor are there any requirements for a minimum savings in our debt
policy
The total net present value benefit savings for both issues combined would be 2 7
and the net present value benefit dollar savings would be 237 000 Our financial
Advisers from Ehler s and Associates will be at the meeting to review the potential
call for sale and refunding this evening
ATTACHMENTS
1 Presale Report Prepared by Ehler s
5
e I
C
Debt Issuance Services
April 13 2009
Pre Sale Report
City of Chanhassen Minnesota
CITIDI
CllANHASSEN
W N N ehlers inc com
Mlnl1880ta
OIIICB aI80 n WIlIc aIlh d IllnoIs
phone 651 897 8500 3Oeo CentNI PoInte DrI i8
fax 651 897 8555 RoelMIe MN 65118 1122
6
Proposed Issue
Purpose
Term Call Feature
Funding Sources
Discussion Issues
Debt Issuance Services
6 265 000 G O Improvement Refunding Bonds Series 2009A to be
secured by the full faith and credit of the taxpayers of the City of
Chanhassen
The purpose is to provide funds sufficient for a combined current
refunding of the following bond issues
1 All of the City s callable General Obligation Improvement Bonds
Series 2006A dated June 13 2006 the Prior 2006 Bonds The Prior
2006 Bonds were issued in the amount of 6 640 000 and are callable in
the amount of 5 330 000 The savings will begin with a lower interest
payment on August 1 2009 Current interest rates are 3 75 to 3 80
outstanding true interest cost of 3 79
2 All of the City s callable General Obligation Bond Local Loan
Program Series 2005 dated April 19 2005 the Prior 2005 Bonds
The 2005 Prior Bonds were issued in three series in the amount of
3 654 677 and are callable in the amount of 3 057 124 The savings will begin with a lower interest payment on August 1 2009 Current
interest rates are 3 81 to 4 30
Interest is payable each six months Principal on the 2009A Bonds will
be due on February 1 in the years 2010 through 2017 The 2009A Bonds
maturing February 1 2016 and thereafter will be subject to prepayment
at the discretion of the City on February 1 2015 This will allow the City
some flexibility with regards to restructuring based on deferred special
assessments
The Bonds will be general obligations of the City and as such are secured
by a pledge of the City s full faith credit and taxing powers It is the
intent of the City to utilize special assessment revenues and MSA funds to
write down the annual scheduled tax levy
Total savings are expected to be over 230 000 For the refunding of the
Prior 2006 Bonds the City will use 2 million in pre paid special
assessments to write down the cost of the debt service through a cash
deposit at closing Based on interest rates of 2 30 TIC of 2 52 the
estimated savings as a result of the refunding is approximately 153 479
excluding the cash deposit after all fees and expenses This savings expressed in present value terms is 2 8 percent of the principal of the
Prior Bonds
For the Prior 2005 Bonds based on interest rates of 1 20 to 3 65 TIC
of 3 21 the estimated savings as a result of the refunding is
approximately 84 300 The City will use 300 000 cash to write down
the debt service This savings expressed in present value terms is 2 60
of the principal of the Prior Bonds
7
II D D D Debt Issuance Services
The 2009A Bonds are also restructuring the payments to defer principal
until 2014 Almost all of the remaining special assessments are in Green
Acres status and are not currently payable In the attached cash flow are
the expected sources of assessment revenues MSA funds in the
construction fund are expected to make the interest payments in the
interim
Risk Factors It is not certain when the special assessments that are outstanding will be
paid It is estimated that a likely date is late 2013 or early 2014 If the
assessments are not paid then the 2009A Bonds will need to be refunded
or paid with other City funds
Arbitrage The City will also need to continue to keep its debt service funds within
IRS parameters to avoid penalties on carrying too high of a balance
during the life of the issue
Bank Qualification Because the City is issuing less than 30 000 000 in the calendar year the
City will be able to designate the Bonds as bank qualified obligations
Bank qualified status broadens the market for the Bonds but the new
federal legislation expanding the cap on bank qualification has increased
the supply of eligible debt This supply has increased interest rates for
bank qualified bonds
Authority and Rating The Bonds are being issued pursuant to Minnesota Statues Chapter 475
The Bonds are anticipated to be rated by Standard Poor s at an AA
level The low bidder of the Bonds may elect to purchase bond insurance
to bring the rating to a AAA level
Proposed Debt Issuance Schedule
Pre Sale Review April 13 2009
Distribute Official Statement April 30 2009
Rating Agency Conference Week of May 4 2009
Bond Sale May 11 2009
Estimated Closing Date Week of June 1 2009
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
8
II D D D Debt Issuance Services
Ehlers Contacts
Financial Advisors Mark Ruff
Dave Callister
651 697 8505
651 697 8553
651 697 8534
651 697 8536
Bond Analysts Diana Lockard
Debbie Holmes
Bond Sale Coordinator Connie Kuck 651 697 8527
The Official Statement for this financing will be mailed to the Council Members at their home
address for review prior to the sale date
9
City of Chanhassen MN
6 265 000 G O Refunding Bonds Series 2009
Proposed Current Refunding of
Series 2005 Loan Series 2006A
Table of Contents
Report
ISSUE SUMMARY
Total Issue Sources And Uses
Debt Service Schedule 2
Current Refunding Escrow 4
REF SER 06A
Prior Original Debt Service 5
REF SER 2005 LOAN
Prior Original Debt Service 8
Debt Service Schedule II
Debt Service Comparison 12
08 cur Ser 06A 6 64M GO I Issue Summary I 3 3112009 I 2 50 PM
Ehlers Associates Inc
Leaders in Public Finance
10
City of Chanhassen MN
6 265 000 G O Refunding Bonds Series 2009
Proposed Current Refunding of
Series 2005 Loan Series 2006A
Total Issue Sources And Uses
Dated 06 01 2009 I Delivered 06 01 2009
Uses Of Funds
Total Underwriter s Discount 1 000
Costs ofIssuance
Deposit to Current Refunding Fund
Rounding Amount
34 600 00
25 404 63
5 397 183 33
2 812 04
Ref Ser 2005 Issue
Loan Summary
2 805 000 00 6 265 000 00
300 000 00 2 300 000 00
3 105 000 00 8 565 000 00
28 050 00 62 650 00
20 595 37 46 000 00
3 056 872 55 8 454 055 88
517 92 2 294 12
3 105 000 00 8 565 000 00
Ref Ser 06A
Sources Of Funds
Par Amount of Bonds
Transfers from Prior Issue Debt Service Funds
3 460 000 00
2 000 000 00
Total Sources 5 460 000 00
Total Uses 5 460 000 00
08 cur Ser 06A 6 64M GO I Issue Summary I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
Leaders in Public Finance Page 1
11
City of Chanhassen MN
6 265 000 G O Refunding Bonds Series 2009
Proposed Current Refunding of
Series 2005 Loan Series 2006A
Debt Service Schedule
Date Principal Coupon
06 01 2009
02 01 2010 225 000 00 1 200
08 01 2010
02 01 2011 200 000 00 1 600
08 01 2011
02 01 2012 205 000 00 1 750
08 01 2012
02 01 2013 210 000 00 2 000
08 01 2013
02 01 2014 3 675 000 00 2 300
08 01 2014
02 01 2015 565 000 00 2 700
08 01 2015
02 01 2016 580 000 00 3 250
08 01 2016
02 01 2017 605 000 00 3 650
Total 6 265 000 00
Yield Statistics
Interest Total P I Fiscal Total
327 933 33 327 933 33
75 850 00
275 850 00 351 700 00
74 250 00
279 250 00 353 500 00
72 456 25
282 456 25 354 912 50
70 356 25
3 745 356 25 3 815 712 50
28 093 75
593 093 75 621 187 50
20 466 25
600 466 25 620 932 50
11 041 25
616 041 25 627 082 50
7 072 960 83
102 933 33
75 850 00
75 850 00
74 250 00
74 250 00
72 456 25
72 456 25
70 356 25
70 356 25
28 093 75
28 093 75
20 466 25
20 466 25
11 041 25
11 041 25
807 960 83
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
2 6355143
4 893 Years
08 cur Sar 06A 6 64M GO I Issue Summary I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
Leaders in Public Finance Page 2
12
City of Chanhassen MN
6 265 000 G O Refunding Bonds Series 2009
Proposed Current Refunding of
Series 2005 Loan Series 2006A
Debt Service Comparison
Date Total P I Net New DIS Old Net DIS
02 01 20 10 327 933 33 325 639 21 1 076 550 00
02 01 20 II 351 700 00 351 700 00 1 784 640 61
02 01 2012 353 500 00 353 500 00 1 725 697 49
02101 2013 354 912 50 354 912 50 1 731 711 81
02 01 2014 3 815 712 50 3 815 712 50 I 485 814 48
02101 2015 621 187 50 621 187 50 447 505 00
02101 2016 620 932 50 620 932 50 447 182 92
02101 20 I 7 627 082 50 627 082 50 446 847 68
02101 2018 446 498 79
Total 7 072 960 83 7 070 666 71 9 592 448 78
Savings
750 910 79
1 432 940 61
1 372 197 49
1 376 799 31
2 329 898 02
I 73 682 50
I 73 749 58
180 234 82
446 498 79
2 521 782 07
PV Analysis Summary Net to Net
Gross PV Debt Service Savings 2 535 484 93
Net PV Cashflow Savings jij 3 000 User Defined 2 535 484 93
Transfers from Prior Issue Debt Service Fund Contingency or Rounding Amount
Net Present Value Benefit
2 300 000 00
2 294 12
237 779 05
Net PV Benefit 8 799 672 19 PV Refunded Debt Service
Net PV Benefit 8 325 000 Refunded Principal
Net PV Benefit 6 265 000 Refunding Principal
2 702
2 856
3 795
Refunding Bond Infonnation
Refunding Dated Date
Refunding Delivery Date
6 01 2009
6 01 2009
08 cur Ser 06A 6 64M GO I Issue Summary I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
Leaders in Public Finance Page 3
13
City of Chanhassen MN
6 265 000 G O Refunding Bonds Series 2009
Proposed Current Refunding of
Series 2005 Loan Series 2006A
Current Refunding Escrow
Date Principal Rate Interest Receipts Disbursements
06 01 2009 5 397 183 88 5 397 183 33
07 01 2009 3 056 872 00 0 100 251 24 3 057 123 24 3 057 123 79
Total 3 056 872 00 251 24 8 454 307 12 8 454 307 12
Cash
Balance
0 55
Investment Parameters
Investment Model fPV GlC or Securities
Default investment yield target
Securities
Unrestricted
Cash Deposit
Cost ofInvestments Pu chased with Bond Proceeds
Total Cost ofInvestments
5 397 183 88
3 056 872 00
8 454 055 88
Target Cost ofInvestments at bond yield
Actual positive or negative arbitrage
8 447 669 23
6 386 65
Yield to Receipt
Yield for Arbitrage Purposes
0 0986466
2 6254598
State and Local Government Series SLGS rates for 3 16 2009
08 cur Ser 06A 6 64M GO I Issue Summary I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
Leaders in Public Finance Page 4
14
City of Chanhassen MN
6 640 000 General Obligation Improvement Bonds Series 2006A
Prior Original Debt Service
Date Principal Coupon Interest Total P I Fiscal Total
02 01 2009
08 01 2009 100 775 00 100 775 00
02 01 2010 875 000 00 3 750 100 775 00 975 775 00 1 076 550 00
08 01 2010 84 368 75 84 368 75
02 01 2011 1 105 000 00 3 750 84 368 75 1 189 368 75 1 273 737 50
08 01 2011 63 650 00 63 650 00
02 01 2012 1 150 000 00 3 800 63 650 00 1 213 650 00 1 277 300 00
08 01 2012 41 800 00 41 800 00
02 01 2013 1 200 000 00 3 800 41 800 00 1 241 800 00 1 283 600 00
08 01 2013 19 000 00 19 000 00
02 01 2014 1 000 000 00 3 800 19 000 00 1 019 000 00 1 038 000 00
Total 5 330 000 00 619 187 50 5 949 187 50
Yield Statistics
Base date for A vg Life A vg Coupon Calculation
Average Life
Averag Coupon
Weighted Average Maturity Par Basis
6 01 2009
2 731 Years
3 7916714
2 731 Years
Refundina Bond Information
Refunding Dated Date
Refunding Delivery Date
6 01 2009
6 01 2009
Ser 06A 6 64M GO Imp Bds I SINGLE PURPOSE I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
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City of Chanhassen MN
Purpose One 3 460 000
Proposed Current Refunding of
6 640 000 General Obligation Improvement Bonds Series 2006A
Debt Service Schedule
Date
06 01 2009
02 01 2010
08 01 2010
02 01 2011
08 01 2011
02 01 2012
08 01 2012
02 01 2013
08 01 2013
02 01 2014
Total
Principal Coupon
3 460 000 00
3 460 000 00
2 300 Interest Total P I Fiscal Total
53 053 33 53 053 33 53 053 33
39 790 00 39 790 00
39 790 00 39 790 00 79 580 00
39 790 00 39 790 00
39 790 00 39 790 00 79 580 00
39 790 00 39 790 00
39 790 00 39 790 00 79 580 00
39 790 00 39 790 00
39 790 00 3 499 790 00 3 539 580 00
371 373 33 3 831 373 33
Yield Statistics
Net Interest Cost NIC
True Interest Cost TIC
Bond Yield for Arbitrage Purposes
All Inclusive Cost AIC
2 5142857
2 5277991
2 6254598
2 6972234
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
2 3000000
4 667 Years
08 cur Ser 06A 6 64M GO I Ref Ser 06A I 3 3112009 I 2 50 PM
Ehlers Associates Inc
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City of Chanhassen MN
Purpose One 3 460 000
Proposed Current Refunding of
6 640 000 General Obligation Improvement Bonds Series 2006A
Debt Service Comparison
Date Total P I Net New DIS Old Net DIS
02 01 2010 53 053 33 50 241 29 1 076 550 00
02 01 2011 79 580 00 79 580 00 1 273 737 50
02 01 2012 79 580 00 79 580 00 1 277 300 00
02 01 2013 79 580 00 79 580 00 1 283 600 00
02 01 2014 3 539 580 00 3 539 580 00 1 038 000 00
Total 3 831 373 33 3 828 561 29 5 949 187 50
Savings
1 026 308 71
1 194 157 50
1 197 720 00
1 204 020 00
2 501 580 00
2 120 626 21
PV Analysis Summary Net to Net
Gross PV Debt Service Savings 2 150 667 38
Net PV Cashflow Savings @ 3 000 User Defined 2 150 667 38
Transfers from Prior Issue Debt Service Fund
Contingency or Rounding Amount
Net Present Value Benefit
2 000 000 00
2 812 04
153 479 42
Net PV Benefit 5 558 437 51 PV Refunded Debt Service
Net PV Benefit 5 330 000 Refunded Principal
Net PV Benefit 3 460 000 Refunding Principal
2 761
2 880
4 436
Refunding Bond Information
Refunding Dated Date
Refunding Delivery Date
6 01 2009
6 0112009
08 cur Ser 06A 6 64M GO I Ref Ser 06A I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
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17
City of Chanhassen MN
Series 2005 Loan 1st Draw 2005
Prior Original Debt Service
Date Principal Coupon Interest Total P I Fiscal Total
07 0112009
07 0112010 61 417 64 3 810 21 415 98 82 833 62 82 833 62
01 0112011 9 537 98 9 537 98
07 0112011 63 757 64 3 810 9 537 98 73 295 62 82 833 60
01 01 2012 8 323 40 8 323 40
07 0112012 66 186 81 3 810 8 323 40 74 510 21 82 833 61
0110112013 7 062 54 7 062 54
07 0112013 68 708 53 3 810 7 062 54 75 771 07 82 833 61
0110112014 5 753 64 5 753 64
07 0112014 71 326 32 3 810 5 753 64 77 079 96 82 833 60
0110112015 4 394 88 4 394 88
07 0112015 74 043 86 3 810 4 394 88 78 438 74 82 833 62
0110112016 2 984 34 2 984 34
07 0112016 76 864 92 3 810 2 984 34 79 849 26 82 833 60
0110112017 1 520 07 1 520 07
07 0112017 79 793 49 3 810 1 520 07 81 313 56 82 833 63
Total 562 099 21 100 569 68 662 668 89
Yield Statistics
Refunding Bond Information
Refunding Delivery Date 6 0112009
Ser 05 Loan 1st Draw I SINGLE PURPOSE I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
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18
City of Chanhassen MN
Series 2005 Loan 2nd Draw 2006
Prior Original Debt Service
Date Principal Coupon Interest Total P I Fiscal Total
07 0112009
07 0112010 241 229 95 4 110 91 713 75 332 943 70 332 943 70
0110112011 40 899 60 40 899 60
07 0112011 251 144 50 4 110 40 899 60 292 044 1 0 332 943 70
0110112012 35 738 58 35 738 58
07 0112012 261 466 53 4 110 35 738 58 297 205 11 332 943 69
0110112013 30 365 44 30 365 44
07 0112013 272 212 81 4 110 30 365 44 302 578 25 332 943 69
0110112014 24 771 47 24 771 47
07 0112014 283 400 75 4 110 24 771 47 308 172 22 332 943 69
0110112015 18 947 58 18 947 58
07 0112015 295 048 53 4 110 18 947 58 313 996 11 332 943 69
0110112016 12 884 33 12 884 33
07 0112016 307 175 02 4 110 12 884 33 320 059 35 332 943 68
01101 2017 6 571 89 6 571 89
07 0112017 319 799 91 4 110 6 571 89 326 371 80 332 943 69
Total 2 231 478 00 432 071 53 2 663 549 53
Yield Statistics
Base date for Avg Life Avg Coupon Calculation
Weighted Average Maturity Par Basis 4 794 Years
Refunding Bond Information
Refunding Dated Date 6 0112009
Refunding De1iveIY Date 6 0112009
Ser 05 Loan 2nd Draw I SINGLE PURPOSE I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
Leaders in Public Finance Page 9
19
City of Chanhassen MN
Series 2005 Loan 3rd Draw 2007
Prior Original Debt Service
Date Principal Coupon Interest Total P I Fiscal Total
07 01 2009
07 01 2010 28 297 86 4 300 11 332 50 39 630 36 39 630 36
01 01 2011 5 057 85 5 057 85
07 01 2011 29 514 66 4 300 5 057 85 34 572 51 39 630 36
01 01 2012 4 423 28 4 423 28
07 01 2012 30 783 80 4 300 4 423 28 35 207 08 39 630 36
01 01 2013 3 761 43 3 761 43
07 01 2013 32 107 50 4 300 3 761 43 35 868 93 39 630 36
01 01 2014 3 071 12 3 071 12
07 01 2014 33 488 12 4 300 3 071 12 36 559 24 39 630 36
01 01 2015 2 351 12 2 351 12
07 01 2015 34 928 11 4 300 2 351 12 37 279 23 39 630 35
01 01 2016 1 600 17 1 600 17
07 01 2016 36 430 02 4 300 1 600 17 38 030 19 39 630 36
07 01 2017 37 996 51 4 300 816 92 38 813 43 39 630 35
Total 263 546 58 53 496 28 317 042 86
Yield Statistics
Base date for Avg Life Avg Coupon Calculation 6 01 2009
Average Life 4 804 Years
Average Coupon 4 2254067
Weighted Average Maturity Par Basis 4 804 Years
Refunding Bond Information
Refunding Dated Date 6 01 2009
Refunding Delivery Date 6 01 2009
Ser 05 Loan 3rd Draw I SINGLE PURPOSE I 3 31 2009 I 2 50 PM
Ehlers Associates Inc
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City of Chanhassen MN
Purpose Two 2 805 000
Proposed Current Refunding of Series 2005 State Loan
Debt Service Schedule
Date Principal Coupon Interest Total P I Fiscal Total
06 01 2009
02 01 20 I 0 225 000 00 1 200 49 880 00 274 880 00
07 01 2010 274 880 00
08 01 2010 36 060 00 36 060 00
02 01 20 II 200 000 00 1 600 36 060 00 236 060 00
07 01 2011 272 120 00
08 01 2011 34 460 00 34 460 00
02 01 2012 205 000 00 1 750 34 460 00 239 460 00
07 01 2012 273 920 00
08 01 2012 32 666 25 32 666 25
02 01 2013 210 000 00 2 000 32 666 25 242 666 25
07 01 2013 275 332 50
08 01 2013 30 566 25 30 566 25
02 01 2014 215 000 00 2 300 30 566 25 245 566 25
07 01 2014 276 132 50
08 01 2014 28 093 75 28 093 75
02 01 2015 565 000 00 2 700 28 093 75 593 093 75
07 01 2015 621 187 50
08 01 2015 20 466 25 20 466 25
02 01 2016 580 000 00 3 250 20 466 25 600 466 25
07 01 2016 620 932 50
08 01 2016 11 041 25 11 041 25
02 01 2017 605 000 00 3 650 11 041 25 616 041 25
07 01 2017 627 082 50
Total 2 805 000 00 436 587 50 3 241 587 50
Yield Statistics
Bond Year Dollars 14 510 00
Average Life 5 173 Years
Average Coupon 3 0088732
Net Interest Cost NI C 3 2021881
True Interest Cost TIC
H
3 2066984
Bond Yield for Arbitrage Purposes 2 6254598
All Inclusive Cost AIC 3 3651857
IRS Form 8038
Net Interest Cost 3 0088732
Weighted Average Maturity 5 173 Years
08 cur Ser 06A 6 64M GO I Ref Ser 2005 Loan I 3131 2009 I 2 50 PM
Ehlers Associates Inc
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21
City of Chanhassen MN
Purpose Two 2 805 000
Proposed Current Refunding of Series 2005 State Loan
Debt Service Comparison
Date Total P I Net New DIS Old Net DIS Savings
02 01 2010 274 880 00 275 397 92 275 397 92
02 01 2011 272 120 00 272 120 00 510 903 11 238 783 11
02 01 2012 273 920 00 273 920 00 448 397 49 174 477 49
02 01 2013 275 332 50 275 332 50 448 111 81 172 779 31
02 01 2014 276 132 50 276 132 50 447 814 48 171 681 98
02101 2015 621 187 50 621 187 50 447 505 00 173 682 50
02 01 2016 620 932 50 620 932 50 447 182 92 173 749 58
02 01 2017 627 082 50 627 082 50 446 847 68 180 234 82
02 01 2018 446 498 79 446 498 79
Total 3 241 587 50 3 242 105 42 3 643 261 28 401 155 86
PV Analysis Summary Net to Net
Gross PV Debt SeIVice Savings 384 817 55
Net PV Cashflow Savings @ 3 000 User Defined 384 817 55
Transfers from Prior Issue Debt SeIVice Fund
Contingency or Rounding Amount
Net Present Value Benefit
300 000 00
517 92
84 299 63
Net PV Benefit 3 241 234 68 PV Refunded Debt SeIVice
Net PV Benefit 2 995 000 Refunded Principal
Net PV Benefit 2 805 000 Refunding Principal
2 601
2 815
3 005
Refunding Bond Infonnation
Refunding Dated Date
Refunding Delivery Date
6 01 2009
6 01 2009
08 cur Ser 06A 6 64M GO I Ref Ser 2005 Loan I 3131 2009 I 2 50 PM
Ehlers Associates Inc
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CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WWN ci chanhassen mn us
B
MEMORANDUM
TO Mayor City Council Members
Greg Sticha Finance Director r f FROM
DATE lA a April 13 2009
SUBJ First Quarter 2009 Budget Review Financial Update
BACKGROUND
In an effort to keep the City Council informed on the financial status of the City
staff will present quarterly updates on the budget investments and any other
key financial information As this is our first quarterly update please let staff
know if there is additional information you would like to see included in future
reports
2009 Bud2et
As you are all well aware we are projecting that revenues in the General Fund
will be considerably lower than the 2009 adopted budget due mostly to the
downturn in development and related permit revenue Attached is information
related to the history of permit revenues from the last three years as well as
where we are currently in 2009 Staff projects that we will be approximately
700 000 short on permit revenues in 2009
Since the first of the year staff has been preparing for the potential revenue
shortfall We have been gathering ideas from all departments and discussing
ways to either generate new revenues for the General Fund or ways to cut
expenditures At this point we are confident that we will be able to gap the
shortfall with the ideas we have generated so far Some of the reductions in
expenses will have no effect on city service levels while others could result in a
small reduction in service levels in some areas Other ideas call for the use of
funds that are going to be closed or one time use of cash reserves
The largest source to cover the shortfall is to use approximately 250 000 in
closed bond TIF funds These funds would normally have been targeted for the
revolving assessment construction fund In addition we were able to under
spend the 2008 Capital Replacement Fund Equipment purchases by
approximately 90 000 Staff feels those under spent capital purchases could be
used for the 2009 shortfall rather than accumulate more reserves in that fund
We are also planning on achieving savings on our fuel consumption of about
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 23
Mayor City Council
April 13 2009
Page 2
50 000 in 2009 These amounts would account for over 400 000 of our
potential shortfall The remaining ideas being considered require more staff
review for feasibility and or are much smaller in individual dollar amounts
Investments
Attached is a summary of the city s investments and on Monday we will briefly
go over the information to answer any questions you may have regarding the
city s investments
The current total portfolio value is just over 37 million Based on an analysis
done by one of our brokers Wells Fargo the portfolio is positioned extremely
well for the current rate environment The average life of the portfolio is just
over one year which is recommended by the GFOA With the current rate
environment it is a good idea to keep the portfolio positioned short where it is
right now in the hope rates will recover in the near future and then put the
portfolio into some more attractive maturities
The average yield in the portfolio for the first quarter of 2009 is 3 27 which is
actually a very attractive rate of return in the current environment There are a
number of other indicators and information about the portfolio included in the
summary and I will be happy to answer any of your questions at the meeting
ATTACHMENTS
1 Permit Revenue Historical Information
2 Investment Portfolio Summary
3 Budget vs Actual Revenue Expense General Fund
24
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31
General Ledger
Revenue Budget vs Actual
Period 01 03
Fiscal Year 2009 2009
2009 2009 2009 2009
Account DescriDtion Budget Actual Uncollected Uncollected
General Property Tax
3010 Current Property Tax 7 173 500 00 7 173 500 00 100 00
3002 Allowance for Delinquent Taxes 270 000 00 270 000 00 100 00
3011 Delinquent Property Tax 100 000 00 100 000 00 100 00
3041 Homestead Ag Credit
3090 Other Property Taxes
3500 Local Government Aid
Total General Property Tax 7 003 500 00 7 003 500 00 100 00
Licenses
3203 Dog Kennel 800 00 391 50 408 50 51 06
3205 Dog or Cat 6 000 00 2 692 00 3 308 00 55 13
3213 Solicitor 500 00 75 00 425 00 85 00
3226 Liquor On Off Sale 84 000 00 89 564 00 5 564 00 6 62
3230 Rental Housing Licenses 30 000 00 4 700 00 25 300 00 84 33
3284 Rubbish 5 000 00 600 00 4 400 00 88 00
Total Licenses 126 300 00 98 022 50 28 277 50 22 39
Permits
3301 Building 725 000 00 64 503 90 660 496 10 91 10
3302 Plan Check 330 000 00 34 589 02 295 410 98 89 52
3305 Heating AlC 120 000 00 15 290 13 104 709 87 87 26
3306 Plumbing 95 000 00 10 569 67 84 430 33 88 87
3307 Trenching 30 000 00 698 50 29 301 50 97 67
3308 Gun 1 000 00 1 000 00 100 00
3309 Sprinkler 14 000 00 7 128 01 6 871 99 49 09
3311 Sign 7 500 00 740 00 6 760 00 90 13 3320 Stable 300 00 10 00 290 00 96 67
3331 Firework s Application Fee
3390 Misc Permits 2 000 00 110 00 1 890 00 94 50
Total Permits 1 324 800 00 133 639 23 1 191 160 77 89 91
Fines Penalties
3401 Traffic Ordinance Violation 150 000 00 10 890 95 139 109 05 92 74
3402 Vehicle Lockouts 2 500 00 600 00 1 900 00 76 00
3404 Dog Cat Impound 6 000 00 957 45 5 042 55 84 04
3405 Other Fines Penalties
Total Fines Penalties 158 500 00 12 448 40 146 051 60 92 15
Intergovernmental Revenue
3503 School District Reimbursement 25 000 00 25 000 00 100 00
3509 Other Shared Taxes 160 000 00 160 000 00 100 00
3510 Grants State 80 000 00 80 000 00 100 00
Total Intergovernmental Revenue 265 000 00 265 000 00 100 00
Page 1 of 2
32
General Ledger
Revenue Budget vs Actual
Period 01 03
Fiscal Year 2009 2009
2009 2009 2009 2009
Account Descriotion Budget Actual Uncollected Uncollected
Charges for Current Services
3601 Sale of Documents 1 000 00 1 553 01 553 01 55 30
3602 Use Variance Permits 22 000 00 4 330 00 17 670 00 80 32
3603 Rezoning Fees 2 000 00 2 000 00 100 00
3604 Assessment Searches 500 00 120 00 380 00 76 00
3605 Plat Recording Fees 7 000 00 1 050 00 5 950 00 85 00
3607 Election Filing Fees
3613 Misc General Government 5 000 00 629 11 4 370 89 87 42
3614 Admin Charge 2 Const 25 000 00 25 000 00 100 00
3615 Admin Charge 5 Street Re Const 24 000 00 24 000 00 100 00
3617 Engineering General
3619 Investment Management Fee 75 000 00 75 000 00 100 00
3629 Misc Public Safety 6 000 00 300 00 5 700 00 95 00
3630 Recreation Program Fees 40 000 00 6 267 10 33 732 90 84 33
3631 Recreation Center 196 000 00 59 565 03 136 434 97 87 58
3633 Park Equipment Rental 200 00 200 00 100 00
3634 Park Facility Usage Fee 14 000 00 1 939 02 12 060 98 86 15
3635 Watercraft Rental 4 000 00 4 000 00 100 00
3636 Self Supporting Programs 105 000 00 15 889 93 89 110 07 84 87
3637 Senior Programs 28 000 00 4 758 95 23 241 05 83 00
3638 Food Concessions 12 000 00 304 09 11 695 91 97 47
3639 Misc Park Rec 800 00 145 53 654 47 81 81
3641 Youth Sport Donation
3649 Misc Public Works 5 000 00 5 000 00 100 00
3651 Merchandise Sales 1 500 00 40 00 1 460 00 97 33
3670 Internment Fee 50 00 50 00
Total Current Services 574 000 00 96 941 77 477 058 23 83 11
Other Revenue
3801 Interest Earnings 200 000 00 200 000 00 100 00
3802 Equipment Rental Sale 135 000 00 28 946 92 106 053 08 78 56
3803 Building Rental 4 000 00 1 370 00 2 630 00 65 75
3804 Land Sale 800 00 800 00
3807 Donations 20 500 00 11 675 00 8 825 00 43 05
3808 Ins Recoveries Reimbursements 5 000 00 5 000 00 100 00
3816 SAC Retainer 5 000 00 100 00 4 900 00 98 00
3818 Sur Tax Retainer 1 000 00 66 35 933 65 93 37
3820 Misc Other Revenue 1 000 00 1 000 00 100 00
3829 Interest Penalties Other 500 00 500 00 100 00
3901 Contributed Assets
3903 Refunds Reimbursements 35 000 00 9 477 09 25 522 91 72 92
3910 Misc Revenue
3980 Cash Over Short 0 10 0 10
Total Other Revenue 407 000 00 52 435 46 354 564 54 87 12
Grand Total 9 859 100 00 393 487 36 9 465 612 64 96 01
Page 2 of 2
33
General Ledger
Expense Budget vs Actual
Period 01 03
Fiscal Year 2009 2009
2009 2009 2009 2009
Description Budget Actual Dollars Unspent Unspent
City Council 122 900 00 23 858 09 99 041 91 80 59
Administration 462 100 00 99 886 35 362 213 65 78 38
Finance 290 600 00 62 527 36 228 072 64 78 48
Legal 168 000 00 19 293 41 148 706 59 88 52
Property Assessment 110 000 00 5 350 55 104 649 45 95 14
Management Information Systems 299 200 00 75 180 67 224 019 33 74 87
City Hall Maintenance 420 100 00 337 565 62 82 534 38 19 65
Elections 27 900 00 27 900 00 100 00
Library Building 137 200 00 28 156 32 109 043 68 79 48
General Government 2 038 000 00 651 818 37 1 386 181 63 68 02
Police Carver Co Contract 1 625 100 00 19 963 14 1 605 136 86 98 77
Fire Prevention Admin 675 200 00 91 525 42 583 674 58 86 44
Code Enforcement 721 100 00 153 463 89 567 636 11 78 72
Animal Control 74 700 00 13 087 49 61 612 51 82 48
Law Enforcement 3 096 100 00 278 039 94 2 818 060 06 91 02
Engineering 563 500 00 122 444 40 441 055 60 78 27
Street Maintenance 801 100 00 185 567 02 615 532 98 76 84
Street Lighting Signals 328 400 00 80 354 81 248 045 19 75 53
City Garage 534 500 00 85 783 61 448 716 39 83 95
Public Works 2 227 500 00 474 149 84 1 753 350 16 78 71
Planning Commission 4 200 00 1 319 78 2 880 22 68 58
Planning Administration 403 500 00 93 960 62 309 539 38 76 71
Senior Facility Commission 37 800 00 4 988 05 32 811 95 86 80
Community Development 445 500 00 100 268 45 345 231 55 77 49
Park Commission 2 200 00 210 07 1 989 93 90 45
Park Administration 135 600 00 29 271 34 106 328 66 78 41
Recreation Center 315 600 00 69 706 43 245 893 57 77 91
Lake Ann Park 80 300 00 2 369 91 77 930 09 97 05
Park Maintenance 880 900 00 150 343 66 730 556 34 82 93
Senior Citizens Center 69 300 00 13 252 35 56 047 65 80 88
Recreation Programs 290 500 00 51 846 93 238 653 07 82 15
Self Supporting Programs 85 600 00 14 722 36 70 877 64 82 80
Park Recreation 1 860 000 00 331 723 05 1 528 276 95 82 17
Grand Total 9 667 100 00 1 835 999 65 7 831 100 35 81 01
34
CHANHASSEN CITY COUNCIL
WORK SESSION
MARCH 23 2009
Mayor Furlong called the work session to order at 5 00 p m
COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman
Ernst Councilwoman Tjornhom and Councilman McDonald
STAFF PRESENT Todd Gerhardt Laurie Hokkanen Paul Oehme Kate Aanenson and Todd Hoffman
COMMISSION INTERVIEWS
The City Council interviewed the following applicants
Mary Anne Smalley for Planning Commission
Jeffrey Daniel for Park and Recreation Commission
Jennifer Thorp for Planning Commission
Bill Fouks for Environmental Commission
After a short recess the council reconvened to discuss appointments to the Senior Planning Park
and Recreation and Environmental Commissions Because the Environmental Commission has 3
positions available and only 2 applicants applied it was decided to reappoint the encumbent Bill
Fouks and re advertise for the other two positions
DISCUSSION OF HISTORIC ST HUBERT S CHURCH
Todd Gerhardt reviewed discussions and meetings that have taken place since the council and
Chanhassen Historical Society met in November 2008 regarding the lease extension to April 1 2009 of the historic St Hubert s property Staff proposed two options moving forward Option
1 wherein staff would be directed to work out a purchase lease agreement with St Hubert s
being responsible for 2 3 of the utility and capital improvement costs and the City responsible for
1 3 Option 2 would send St Hubert s notice to terminate the lease agreement with the City as of
March 31 2009 Mary Overby with St Hubert s explained the issues of liability if ownership is turned over to St Hubert s before the Historical Society can contribute She noted St Hubert s
would prefer being assessed a flat dollar amount rather than unknown amounts each month for
utilities and capital improvements Todd Gerhardt explained that the City Council has the ability
to extend the lease month to month Councilman Litsey suggested extending the lease to
October 31 2009 in order to give the Historical Society time to put a plan in place Jack Atkins with the Chanhassen Historical Society noted that the Council needs to make a commitment on
whether it wants to pursue ownership or not by the end of October Todd Gerhardt suggested a st date of August 31 Councilwoman Ernst explained her belief that the City Council and
historical society are not on the same page and that the lease extension was done improperly st Councilman Litsey noted he was in favor of extending the lease to August 31 Councilman McDonald and Councilwoman Tjornhom explained their support of Option 2 which would
35
City Council Work Session March 23 2009
terminate the lease agreement Mayor Furlong noted that the council will be discussing this item
further at the regular meeting but would concur with the concerns regarding liability for operating and capital improvement costs
Mayor Furlong adjourned the work session meeting at 7 00 p m
Submitted by Todd Gerhardt City Manager
Prepared by Nann Opheim
2
36
CHANHASSEN CITY COUNCIL
REGULAR MEETING
SUMMARY MINUTES
MARCH 23 2009
Mayor Furlong called the meeting to order at 7 05 p m The meeting was opened with the
Pledge to the Flag
COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman
Ernst Councilwoman Tjornhom and Councilman McDonald
STAFF PRESENT Todd Gerhardt Roger Knutson Laurie Hokkanen Paul Oehme Kate
Aanenson and Todd Hoffman
PUBLIC ANNOUNCEMENTS Mayor Furlong read an invitation and outlined the activities for the Easter Egg Candy Hunt which will be held on Saturday April 11 at 9 00 a m as well as th an invitation to the ChanJam 09 which will be held on Friday April 17 at 6 00 p m Both
activities will be held at the Chanhassen Recreation Center
CONSENT AGENDA Councilwoman Ernst moved Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager s
recommendations
a Approval of Minutes
City Council Work Session Minutes dated March 9 2009 City Council Verbatim and Summary Minutes dated March 9 2009
Receive Commission Minutes
Planning Commission Verbatim and Summary Minutes dated March 3 2009
Park and Recreation Commission Verbatim and Summary Minutes dated February 24 2009
Resolution 2009 22 b 2009 Street Improvement Project Call Assessment Hearing
Resolution 2009 23 c 2009 Inflow Infiltration Project 09 03 Authorize Preparation of Plans Specifications
d Approval of 2009 Liquor License Renewals
Resolution 2009 24 f Authorize the Minnesota Department of Transportation to Prepare th a Speed Study for West 78 Street between Century Boulevard and Powers Boulevard
All voted in favor and the motion carried unanimously with a vote of 5 to 0
VISITOR PRESENTATIONS PRESENTATION OF ANNUAL REPORT SOUTHWEST TRANSIT COMMISSION LEN SIMICH
37
City Council Summary March 23 2009
Len Simich Executive Director with Southwest Transit presented the 2008 annual report outlining their accomplishments and plans for 2009 Councilwoman Ernst asked about the
percentage of increase or decrease in ridership out of Chanhassen Councilman McDonald asked
what percentage of ridership Southwest Transit was able to retain when ridership spiked due to
the rise in gas prices and if there s anything the City can do to help with the opt out pressure
being put on Southwest Transit
LAW ENFORCEMENT FIRE DEPARTMENT UPDATE
Lt Jim Olson asked if there were any questions regarding the February monthly numbers or the
crime alert that was issued by Crime Prevention Specialist Beth Hoiseth regarding home burglaries Mayor Furlong asked for clarification regarding a memo from Sandy Meyer that
talked about double counting in the reporting that s now been cleaned up Lt Olson advised the
public of a rash of automobile thefts in the metro area a scam where seniors have received calls
from people saying they are their grandchildren and need money and parties being held where
precious metals are sold Councilman Litsey asked how the sheriff department plans to take advantage of the available stimulus money for Chanhassen Chief Gregg Geske invited the th public to the annual Lions Fire Department Pancake Breakfast on April 5 from 9 00 a m to
1 00 p m He informed the council that 2 new fire fighter positions have been filled and an
update on training from an organization called BART Basic Animal and Rescue Tactics
PUBLIC HEARING REQUEST FOR A SUBDIVISION CREATING AN ADDITIONAL
LOT WITH VARIANCES 7160 WILLOW VIEW COVE APPLICANT MARK AND
SUZANNE SENN
Public Present
Name Address
Betsy Herb LePlatt 7012 Cheyenne Trail
Mark Senn 7160 Willow View Cove
Kate Aanenson reviewed the applicant s request for a metes and bounds subdivision to create a
second building lot and variances for a private street as well as providing an update from the
Planning Commission Mayor Furlong asked for clarification on the requirements for the
common portion of the driveway Councilman McDonald asked for clarification of condition number 18 regarding tree replacement on the northern side of the lot Councilwoman Ernst
asked for clarification of what the ordinance says regarding the number of units per lot and why
a grading plan and tree survey is being required The applicant Mark Senn addressed the
following issues the establishment of a covenant requiring single ownership of both houses the
number of trees on the site the style of house and the location of the current utilities He discussed concerns with conditions 8 c regarding a tree survey 12 regarding park dedication
fees 13 requiring a survey to show utilities and 18 regarding enhancing the landscaping on the
north side of the property Mayor Furlong opened the public hearing Herb LePlatt 7012
Cheyenne Trail the property owner directly to the north of the proposed Tract C clarified that 3
2
38
City Council Summary March 23 2009
homes just north of the Senn s house were built in 1968 asked that a tree survey be done around
the new Tract C to ensure that a landscaping buffer remains between their property He also expressed concern about property values being affected by the construction of a home on Tract
C Mayor Furlong asked Mr LePlatt to clarify the location of the utility easement Betsy
LePlatt asked to go on record as being in favor of the installation of a privacy fence between
their lot and Tract C The public hearing was closed After discussion regarding tabling versus
approval with amendments to certain conditions the following motion was made
Councilwoman Tjornhom moved Councilwoman Ernst seconded that the City Council
approves Alternate B for Planning Case 09 02 with a variance to allow a private street with
a width of less than 20 feet and less than a 7 ton design and the subdivision creating two
lots as outlined in the staff report subject to the following conditions and adoption of the Findings of Fact for Alternate B
1 Approval of the metes and bounds subdivision is contingent upon approval of the private street
variances
2 A grading plan must be submitted for review and approval and shall comply with the City
Code
3 A utility plan must be submitted showing the existing sanitary sewer and water services to
the existing home the existing gas electric cable and telephone services to the existing home and the proposed sanitary sewer and water services to the new lot
4 A drainage and utility easement must encompass any portion of the new services that crosses
another property The easement width shall extend a minimum of 10 feet on center from
the service
5 If the sanitary sewer and or water service are extended from the utilities within Willow View
Cove an escrow must be posted for the restoration of the street The escrow amount will be
determined when the utility plan is submitted since the extent of excavation is unknown at
this time The escrow will not be released until it is deemed the area is in satisfactory condition after one freeze thaw cycle
6 The sanitary sewer and water hookup charges for Tract C shall be paid with the building
permit application at the rate in effect at that time The 2009 rates are 5 087 for the City
water hookup charge 1 893 for the City sewer hookup charge and 2 075 for the Metropolitan Council sewer charge
7 The party applying for the building permit is responsible for payment of the hookup charges
8 Environmental Resources Specialist Conditions
a The applicant must submit tree preservation removal calculations and survey for Tract
C for city staff approval prior to recording
3
39
City Council Summary March 23 2009
b All trees proposed to be preserved shall be protected by fencing throughout the
construction process The fencing must be installed prior to any excavation or grading
9 At this time the estimated total SWMP fee due payable to the City at the time of recording is
1 984 88
10 The applicant shall apply for and obtain permits from the appropriate regulatory agencies e g Minnesota Pollution Control Agency Minnesota Department of Natural Resources for
dewatering necessary and comply with their conditions of approval
11 All disturbed areas shall be mulched and seeded or sodded according to following table
Time
maximum time an area can remain unvegetated Type of Slope when area is not actively being worked
Steeper than 3 1 7 Days
10 1 to 3 1 14 Days
Flatter than 10 1 21 Days
These areas include any exposed soil areas with a positive slope to a storm water conveyance
system such as a curb and gutter system storm sewer inlet temporary or permanent drainage ditch or other natural or man made systems that discharge to a surface water
12 Full park fees in lieu of parkland dedication and or trail construction shall be collected in full at
the rate in force upon approval and recording
13 Submit a revised survey for Tract C and as necessary on Tract D showing the following
a Drainage and utility easements
b All utilities must be shown and relocated if necessary prior to recording
c Driveway access to the new parcel must be shown on plan
14 Submit a 30 foot wide private cross access easement over the shared portion of the private
street
15 A drainage and utility easement must encompass any portion of the driveway serving Tract D
and encroaches on Tract C
16 Tract C must meet the minimum criteria for a non riparian lot within the shoreland management
district as described in Chapter 20 Article VI
17 The applicant shall revise the lot lines as shown in staff s layout Alternate B
All voted in favor and the motion carried unanimously with a vote of 5 to 0
4
40
City Council Summary March 23 2009
DOWNTOWN PARK AND RIDE FACILITY CONSIDER APPROVAL OF
FEASIBILITY STUDY
Jon Horn with Kimley Horn and Associates reviewed the results of the feasibility study that was
completed working in conjunction with city staff and Southwest Transit on the downtown transit
station improvement project Councilman McDonald asked for clarification of where possible
traffic signals could be placed Mayor Furlong asked for clarification on the action needed by council and the proposed schedule Todd Gerhardt asked for additional time before setting a date
for the public hearing
Resolution 2009 25 Councilman Litsey moved Councilman McDonald seconded that the
City Council approves the resolution accepting the feasibility study for the Downtown Park and Ride Project 08 11 All voted in favor and the motion carried unanimously with a vote
of 5 to 0
The city council took a short recess at this point in the meeting
WESTWOOD COMMUNITY CHURCH EXPANSION REQUEST FOR
CONDITIONAL USE PERMIT FOR MULTIPLE PRINCIPAL STRUCTURES ON ONE
LOT AND SITE PLAN REVIEW FOR A 51 000 SQUARE FOOT BUILDING
EXPANSION 3121 WESTWOOD RIVE APPLICANT CUNNINGHAM GROUP
ARCHITECTURE P A OWNER WESTWOOD COMMUNITY CHURCH
Kate Aanenson presented the staff report and Planning Commission update on this item Mayor
Furlong asked for clarification on the standard for fenestration on buildings Charlie Stoffel with
Cunningham Group Architecture representing Westwood Community Church addressed the
issue of adding windows to the multi purpose building
Councilwoman Ernst moved Councilman Litsey seconded that the City Council approves
a Conditional Use Permit to permit two buildings on one parcel subject to the following
condition and adoption of the attached Findings of Fact and recommendation for Planning
Case 09 03
1 The site development shall comply with the requirements of the approved site plan 09
03
All voted in favor and the motion carried unanimously with a vote of 5 to 0
Councilwoman Ernst moved Councilman Litsey seconded that the City Council approves
Site Plan Planning Case 09 03 for a 51 000 square foot two story multi purpose building
plans prepared by Cuningham Group Architecture P A and Westwood Professional
Services Inc dated January 30 2009 subject to the following conditions
1 The applicant shall enter into a site plan agreement with the City and provide the necessary
security to guarantee erosion control site restoration and landscaping
5
41
City Council Summary March 23 2009
2 Windows shall be added to the northwest elevation in the multi purpose area
3 In addition to the fire sprinkler system required by the building and fire codes Class III fire
department standpipes shall be added to the building in locations approved by the
Chanhassen Fire Marshal
4 The applicant shall contact Chanhassen Fire Marshal for location of yellow curbing to be painted and locations of No Parking Fire Lane signs
5 Buildings are required to have automatic fire extinguishing systems
6 Building plans must be prepared and signed by design professionals licensed in the State of Minnesota
7 Retaining walls new and additions to existing over four feet high must be designed by a
professional engineer registered in the State of Minnesota and a permit must be obtained
prior to construction
8 Inlet protection is provided for all proposed stormwater inlets until such a time as final
stabilization is achieved
9 The rock construction entrance be expanded to 75 feet per City code or if this is not practical to do so the applicant must show why this is not practical and maximize the rock
construction entrance to the greatest length practical
10 Silt fence north of Pond B be extended to the northwest to the 990 contour
11 City details shall be included in the plan set for all erosion control best management practices
and storm sewer structures
12 One of the three inlets into Pond B must be eliminated It is preferable that the most easterly
inlet be eliminated so that maintenance can occur as efficiently as possible
13 Pond maintenance access should be shown on the plan
14 The applicant shall determine if any additional permissions are required and apply for and
obtain these permits from the appropriate regulatory agencies e g Minnesota Pollution Control Agency Minnesota Department of Natural Resources for dewatering and comply
with their conditions of approval
15 Surface drainage from the top of the wall should be directed to the proposed catch basin or
else a drain tile system shall be installed to convey the runoff to the storm sewer
16 If on site earthwork quantities do not balance and materials need to be imported or exported
from the site the developer will need to supply the City with a detailed haul route for review
and approval by staff
6
42
City Council Summary March 23 2009
17 Any material exported to another location in Chanhassen may require a grading or interim use permit
All voted in favor and the motion carried unanimously with a vote of 5 to 0
PUBLIC WORKS FACILITY PROJECT 08 03 APPROVE PRECAST STEEL BIDS REVIEW BIDS FOR OTHER ASPECTS OF CONSTRUCTION
Paul Oehme reviewed the bidding process before introducing Brian Recker with RJM and
Associates who reviewed the bids and quotes along with alternates that were received Mayor
Furlong asked for clarification of what was included in the bid amount Councilwoman Tjornhom asked Brian Recker about his company s experience of working with the
recommended low bidders Councilwoman Ernst asked Mr Recker to explain the type of bid
process used by RJM Construction Councilman McDonald asked about Alternate 8 which
recommends going from a 3 inch thick garage door to 2 inch thick garage door After discussion
by the council the following motion was made
Resolution 2009 26 Councilman McDonald moved Councilwoman Tjornhom seconded
that the City Council approve the following bids for the Public Works Facility Project No
08 03
Category 3A and 4A Building concrete and masonry to Dayco Concrete in the amount
of 994 200
Category 3B Precast structural concrete walls to Fabcon Inc in the amount of 692 605
Category 3C Precast plank to Molin Concrete Products Company in the amount of 116 337
Category 5A Structural steel joists decking miscellaneous steel materials to Thurnbeck
Steel Fabrication Inc in the amount of 400 863
All voted in favor and the motion carried unanimously with a vote of 5 to 0
HISTORICAL ST HUBERT S CHURCH CONSIDER APPROVAL OF LEASE
EXTENSION
Todd Gerhardt explained the options available to the council in consideration of the lease
extension for the old St Hubert s Church property Councilman Litsey asked staff to articulate st the costs that would be incurred by the City if the lease was extended to August 1 Mayor th Furlong opened the meeting to receive public comment Paula Atkins 220 West 78 Street reviewed the efforts by the Chanhassen Historical Society to save historic St Hubert s Church
Fred Berg 6910 Chaparral Lane a retired history teacher at Chaska High School explained his
reasons for supporting the preservation of St Hubert s Church strictly from the value of having
literal contact with your past Al Klingelhutz expressed concern with the previous loss of
historical buildings in Chanhassen and the desire to see historic St Hubert s Church along with
other historical buildings in Chanhassen be preserved Mary Borns 7199 Frontier Trail stated she was present to support and encourage the City to extend the lease agreement for the old St
7
43
City Council Summary March 23 2009
Hubert s church with the hope of city ownership in the future Wendy Bjorn gave her
perspective as Executive Director of the Carver County Historical Society and outlined the arguments from both sides She asked that the City St Hubert s and the Chanhassen Historical th Society find a compromise Jack Atkins 220 West 78 Street submitted the membership list
from the Chanhassen Historical Society and urged the council to consider Option 1 Mayor
Furlong clarified that a key element within Option 1 is moving forward with city ownership of
the building Councilman Litsey voiced his support for Option 1 which would allow the Historical Society time to come up with a business plan Councilwoman Ernst explained her
belief that there was time between December and March for the Historical Society to put plans
into place and that she hasn t heard what those plans are She did not feel that the capital
expenses that the city would inherit by taking ownership or leasing the church would do any
service to city taxpayers and therefore could not support Option 1 Councilwoman Tjornhom explained her support for option 2 which would terminate the lease agreement Councilman
McDonald expressed his concern with the City owning the historic St Hubert s Church building
and outlined his reasons for supporting Option 2 Mayor Furlong explained that his biggest
concern and the biggest issue is whether or not the City should own the St Hubert s Church
building Mary Klingelhutz asked that the Chanhassen Historical Society be allowed to use the church for the fund raising events already planned for April and May After considerable
discussion between council members regarding the two options the following motion was made
Mayor Furlong moved Councilman McDonald seconded that the City Council approve to
continue with the current 50 50 arrangement with St Hubert s Catholic Community while sending notice to terminate the lease agreement on August 1 2009 All voted in favor and
the motion carried unanimously with a vote of 5 to 0
APPOINTMENTS TO COMMISSIONS Mayor Furlong reviewed the appointments to the
various commission as discussed in the work session
Mayor Furlong moved Councilwoman Tjornhom seconded to approve the following
appointments to city commissions
Planning Commission 3 Year Positions Kurt Papke and Debbie Larson
Park and Recreation Commission 3 Year Positions Jeffrey Daniel and Elise Ryan
Environmental Commission 3 Year Position William Fouks
Senior Commission 3 Year Positions Pat McGough Barbara Nevin and Virginia Prior
All voted in favor and the motion carried unanimously with a vote of 5 to 0
COUNCIL PRESENTATIONS Councilman Litsey responded to the comment by
Councilwoman Ernst regarding him expressing his opinion during the historic St Hubert s
Church discussion
ADMINISTRATIVE PRESENTATIONS Todd Gerhardt informed the council that the City
of Chanhassen is hosting the Leaders Meeting for School District 276 on Thursday March 26 2009 Mayor Furlong informed the council of the luncheon being sponsored by the Southwest
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City Council Summary March 23 2009
Chamber of Commerce at Hazeltine Country Club in which State Representative Joe Hoppe will
be speaking and that the government service center located in Chanhassen is now open for business
CORRESPONDENCE DISCUSSION Councilman McDonald asked for clarification of the
letter from Mediacom regarding deleting the TV Guide channel
Councilwoman Tjornhom moved Councilwoman Ernst seconded to adjourn the meeting
All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City
Council meeting was adjourned at 11 25 p m
Submitted by Todd Gerhardt City Manager
Prepared by Nann Opheim
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CHANHASSEN CITY COUNCIL
REGULAR MEETING
MARCH 23 2009
Mayor Furlong called the meeting to order at 7 05 p m The meeting was opened with the Pledge to the Flag
COUNCIL MEMBERS PRESENT Mayor Furlong Councilman Litsey Councilwoman
Ernst Councilwoman Tjornhom and Councilman McDonald
STAFF PRESENT Todd Gerhardt Roger Knutson Laurie Hokkanen Paul Oehme Kate
Aanenson and Todd Hoffman
PUBLIC ANNOUNCEMENTS
Mayor Furlong Good evening and welcome to everyone here in the council chambers as well as
those watching at home We re glad that you joined us tonight At this time I would ask if there
is any changes or modifications by members of the council to the agenda this evening If not
we ll proceed with the agenda as published
INVITATION TO EASTER EGG CANDY HUNT APRIL 11 CHANHASSEN
RECREATION CENTER
Mayor Furlong With springtime almost here the City of Chanhassen in cooperation with our
local business community is proud to announce the second of our year round special event series The event the Easter Egg Candy Hunt will be held on Saturday April 11 at 9 00 a m At
this time I invite all area residents their families and friends to join me at the Chanhassen
Recreation Center for this event The event starts off with children s musical entertainment
performed by Sticks and Tones Immediately afterwards there ll be an Easter Egg candy hunt for
age groups There s also a coloring contest for children ages 12 and under Prizes will be a winner in each age category Coloring forms may be picked up and dropped off at City Hall or
Chanhassen Rec Center and may be found on the City s web site There is a fee for this but pre
registration is not required but can be done at the City hall or the rec center I look forward to
seeing everybody there That s always a fun event and rain shine snow or sunshine it goes off
and is well received by everyone
INVITATION TO CHANJAM 09 APRIL 17 CHANHASSEN RECREATION CENTER
Mayor Furlong Next event is an invitation to ChanJam 09 This is the second year the City of
Chanhassen is going to be presenting ChanJam which is a musical showcase This year the event th will be on Friday April 17 at 6 00 p m again at the Chanhassen Rec Center I d like to invite
all area residents their families and friends to come out and listen to some great bands from local
students We re going to have bands from Chaska High School Minnetonka High School
Southwest Christian High School and Holy Family High School competing this year Ten bands
in all will be competing to be Chanhassen s best band The winning band will open for the rd Casablanca Orchestra at our annual event on July 3 which was well received last year by the
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City Council Meeting March 23 2009
winner and will also play at the State Fair Tickets are 5 a person available at the door Come
bring your family and friends and it is a great event and a lot of fun there as well More information on that too can be found on the web site is that correct Mr Hoffman On both of
these items So check out the City web site if you want to get more information or call City hall
and they can give you the information you need Thank you
CONSENT AGENDA Councilwoman Ernst moved Councilman McDonald seconded to approve the following consent agenda items pursuant to the City Manager s
recommendations
a Approval of Minutes
City Council Work Session Minutes dated March 9 2009 City Council Verbatim and Summary Minutes dated March 9 2009
Receive Commission Minutes
Planning Commission Verbatim and Summary Minutes dated March 3 2009
Park and Recreation Commission Verbatim and Summary Minutes dated February 24 2009
Resolution 2009 22 b 2009 Street Improvement Project Call Assessment Hearing
Resolution 2009 23 c 2009 Inflow Infiltration Project 09 03 Authorize Preparation of Plans Specifications
d Approval of 2009 Liquor License Renewals
Resolution 2009 24 f Authorize the Minnesota Department of Transportation to Prepare th a Speed Study for West 78 Street between Century Boulevard and Powers Boulevard
All voted in favor and the motion carried unanimously with a vote of 5 to 0
VISITOR PRESENTATIONS PRESENTATION OF ANNUAL REPORT SOUTHWEST TRANSIT COMMISSION LEN SIMICH
Mayor Furlong At this time we ll go to visitor presentations I d like to invite residents and
guests to come forward and address the council on matters of interest to the council this evening
No one In that case I would like to invite Mr Len Simich who is the Executive Director of Southwest Transit Commission to come forward and give us an annual presentation Annual
report on the commission s activities Good evening
Len Simich Good evening Mr Mayor and members of the council I want to thank you for the
invite To give a little bit of an update of the state of transit here in our area both from previous year 2008 and looking forward here into 2009 First of all we ll start off with a few of our
highlights Three that we re very proud of Southwest Transit was honored last year with three
distinguish awards The first being the Minnesota Public Transit System of the Year We were
selected out of over 100 various properties around the state This is the second time the agency
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City Council Meeting March 23 2009
has received this award and only 1 of 2 two time recipients of this award The other award that
we received was a national award and this is for our safety and service reliability Southwest Transit had the highest rated system across the country when it comes to safety and there s a
number of factors that go into that such as accidents and road calls and so on and so forth but
again the previous year we were runner up and last year we did take home the top honor The
third is something that a number of our founding cities also have achieved and that is through the
Governmental Finance Officers Association we did receive the Excellence in Financial Reporting for the second consecutive year Some of the other things that we accomplished in
2008 Of course one of the big things was adding or opening two major park and ride facilities
along the new 212 corridor One here in Chanhassen down at 101 It is our Chanhassen Village
or our Southwest Village site The other is in Chaska at our East Creek Combined we added
over 650 new stalls to the corridor which has helped in terms of providing stalls for our ridership Speaking of our ridership last year we had another increase that was 6 straight
increase years of increase Five in double digits We had a 13 3 increase last year We
provide a little bit over a million rides per year The last 2 years alone our system has increased
over 25 Our fare box one of the things we like to track with it also had an increase almost
18 over the previous year and our overall subsidy per passenger again transit is a subsidy type of service and we were able to reduce that by 54 cents per ride over the previous year And
that s I should point out that s in a time when gas actually reached up to close to 4 00 a gallon
on our system so a number of things went into place for us to be able to reduce that to that
amount Our road call per mile ratio this is really a testament to our mechanics and how well
they keep our buses operating We had a road call per mile of 1 per 24 000 miles driven Just to put that in perspective the national average is about 1 per 7 000 miles so we are quite a bit above
the national average on that Our preventable accidents Another one of those statistics that
went into our overall safety award We reduced from 13 in 2007 to 5 in 2008 42 per 100 000
miles that we travel Again a very high statistic National average is 5 per 100 000 so again we
are way way above that We achieved a 98 customer satisfaction rating We do this by issuing an onboard survey each year to our customers We have over 70 of our riders respond
and they ranked us either the highest or second highest category there so again another thing that
we ve very proud of Last year we kind of got out in front a little bit of what we had seen on the
horizon in terms of the overall budget We are as I get into 09 I ll talk a little bit more about
our budget but we like everybody else is really starting to see some of the budget crunch The majority of state funding we receive is through the motor vehicle sales tax and we all know what
has happened with auto sales and so trying to get out in front of this we put a number of budget
cutting measures into place starting last July Through the 2008 we ve seen a positive over
250 000 adjustment onto our overall budget One of the things we did there was we
successfully implemented a mid day park out and what that means is we have our service is primarily a peak hour predominantly a peak hour type service where we take people to work and
to school Rather than bring a lot of buses back out empty we were able to work an arrangement
with the State Fair We parked out buses We re saving over 32 000 a month in doing that just
in fuel alone We implemented some direct service to the U That s our fastest growing market
It has been for years so we toyed around with actually running direct service there versus running things through downtown Very successful We see that continuing to be an area that s
growing Our State Fair ridership that s something that the residents of our three areas have
come to really enjoy It also is that type of service that we can provide that everybody can take
advantage of Not everybody works downtown or goes to the University of Minnesota so they
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City Council Meeting March 23 2009
really don t have the need to use our services on an everyday basis but going to the State Fair a
number of folks in our area do take advantage of that and last year we were able to provide over 57 000 rides And then the last of our major highlights in 08 We did demonstrate a double
decker bus We hope to be able to provide more of this type of service here in the near future
This does a lot for us Not only does it kind of fit with our overall image but this bus here can
transport 100 people very comfortably and compared to our other large coaches which transport
around 60 we can see some real cost savings here because we can really provide more service to more people without really increasing our operating costs substantially So what s kind of in
store for 09 The budget As I mentioned we re seeing some big budget challenges This year
alone we re reducing our overall budget by over a million dollars We re doing that through
some service reductions Through some staff There s some other administrative cuts So far
we ve been able to balance it but again this is going to be a big challenge and we re trying to do this with the least amount of impact to our staff and to our riding public so it is a challenge and
one that we re on top of daily There was also some efforts to eliminate Southwest Transit
Believe it or not we ve been around for over 20 years We re the second longest opt out system
here in the metro area but there was some challenges to keeping this structure in place As early
as last week there was some legislation that had been floated around that would eliminate our agency I think this is going to be a thing to come We don t see the advantage I think we can
provide services more cost effective We re closer to the customer and you can see by some of
the things that we ve been able to accomplish and the growth that we ve had we believe this is
the right course but nonetheless there s always that challenge that we have to face in St Paul So
that is one of those things that we will continue to try to mitigate as much as we can We have a number of issues with the Met Council as I m sure the City does And I d like to say these are
getting better but they haven t I think in tough economic times they even get worst and we re
continuing to try to work through these We do have a good representative in Craig Peterson
He was a member of this body He was a member of my commission so he s working He s one
voice but we are going to continue to work and hopefully we can get some agreement between our agency and their s on some very very important issues Some of the other things as we go
into 09 or as we continue through 09 is technology We think there s some things that we can
be doing in this area that really will help us increase our efficiencies Also improve some of our
customer service offerings as well We are always looking at ways to incorporate sustainability
both from our planning our construction our operations Much like our mid day park out And then we still need to grow our services There s pockets of our system that continue to grow A
lot of our express services and again as the dollar is tight we need to find out how and look
where we can reallocate those resources to continue to grow those services This is just kind of
some of the areas that we re looking at in terms of our growth We have our reverse commute
bringing folks out to our job sites Local services partnership express and so on and so forth Some of the major construction things One you ll hear more about this evening we are still in
the process of trying to bring home a park and ride facility in downtown Chanhassen We were
set a little were side tracked a little bit last week with some of those plans but again this is
something that has been on the books for a number of years We re going to continue forward
and we really believe that in 09 we re going to start putting a shovel into the ground and getting this project up and running Our bus garage we re in our current facility we re at maximum
capacity in Eden Prairie We re very close to purchasing a new facility in Chaska which we ll be
moving all of our operations there As well as we have another ramp and station slated for
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City Council Meeting March 23 2009
Chaska later in 2012 so these are all things that we ll be working on So with that I d be happy
to answer any questions you may have Thank you
Mayor Furlong Thank you Len Any questions for Mr Simich this evening Councilwoman
Ernst
Councilwoman Ernst Len good to see you again Thanks for coming in and making a presentation this evening Can you tell me in rough numbers what the percentages are at the
Chanhassen park and ride here in Chanhassen Whether they ve increased or decreased and if so
by what amount
Len Simich In the downtown location itself
Councilwoman Ernst Right
Len Simich I would say right now in the downtown location we re parking out about half of
what we were a year ago but I think the biggest change has been the facility we opened on 101 The majority has probably moved down to that facility Our system as a whole right now we re
down about 7 to 8 percent over the same time a year ago and part of that may be due to gas
prices decreasing although we don t fluctuate that as much We ve seen some spikes when it
went up to 4 bucks but I think the biggest thing is less people are working and that s kind of
where we re seeing the biggest decreases
Councilwoman Ernst Okay thank you
Mayor Furlong Other questions at this point
Councilman McDonald I ve got a question I m just kind of curious I mean last year when gas
spiked I take it ridership probably went up What have you been able to retain from those
people Are they staying out of their cars or what s your overall gut feeling about that
Len Simich And it is a gut feeling I think once we get them to try our system we re able to retain a majority of them They see the conveniences there The cost savings is there Again I
see the biggest impact we re seeing right now is basically the less employment because our
student market is high A lot of our monthly users and we track things with our monthly card
passes and stuff that s staying pretty flat Where we re losing ridership is on the cash fares A
lot of those cash fares quite frankly are the reverse commuters that are paying on a daily basis or some of the more infrequent riders and that s where we ve lost most of the ridership
Councilman McDonald Okay And I guess from what I hear it is a very good ride for anybody
that wants to be going you know commuting back and forth Very comfortable seats and you
know a real nice environment The only other question I ve got is you know you brought up something and this may not be something that you can answer and maybe I throw it back to the
council but when you talk about the opt out options and everything and the pressure that s being
put on you about that what is that we as a City can do to kind of help you and are we doing
something there and is there anything more that we can do because again I hear a lot about this
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City Council Meeting March 23 2009
and this is a premium you know company and a ride and all like that and I d like to see you be
able to keep your independence because I think that s what allows you to give the customer service you do and that s the difference between Southwest and Metro Transit So is that
something that we re doing Mr Mayor or anything that we can do to help ensure you stay
independent
Mayor Furlong No I think that s an excellent question Len you want to start
Len Simich Yep I think your voice is the big thing You know talk to our area legislators who
are very supportive of our system by the way But the more they hear from you The more they
hear from the riders You know it just kind of reaffirms I m kind of the hired gun They hear
from me all the time and they kind of see that as you know somewhat self serving but if they can hear from the people that the services touches and then provides the benefit I think that only
helps them as they defend our position and they ve done a very good job You know hearing
from the City side of the equation Mayor Furlong has been a good voice for us as has the
mayors from our other two cities Eden Prairie and Chaska So I think the more you can tell the
other individuals our legislators and so forth I think that goes a long way
Councilman McDonald Okay
Mayor Furlong And I think to follow up When we met the council met with Senator Ortman
and Representative Hoppe our county commissioners and actually Craig Peterson our Met Council representative that was one of the items that we included on our legislative initiatives
this year as a council was to support the continuation of the opt out services and obviously we re
very close to Southwest Transit but there are other suburbs around the area that benefit from
their services Other opt out organization services as well And I think the real key there is on
one of Len s slides he talked about over 1 1 million rides last year That s phenomenal relative to the number of rides that were originating out of this area prior to Southwest being in place I
mean it s just night and day and many of our riders ride by choice and so I think the organization
has done very well over the years to be customer focused in it s delivery of it s service and doing
it in a cost effective way and the ridership I think demonstrates the success of that strategic plan
So but I agree I think we need to continue to let people know the value of this service and that includes not only elected officials but any other residents or riders that come in contact with
other elected officials to let them know too Councilwoman Ernst
Councilwoman Ernst So Len is this something that maybe would be good to put something out
to the riders because the riders certainly want that service provided to them and I m wondering if there is some kind of a marketing tool that you can get out to the ridership
Len Simich Yeah and that s a Councilwoman Ernst that s a great suggestion One that we ve
kind of been holding in our back pocket to see if this legislation got any legs because then we re
calling out all the troops and holding no stops but I do think some of those grass root efforts are good I think while the legislation may have stalled this year I think it will be back in front of
them The body in St Paul next year and I think there ll be some studies this summer and I think
that s a great time to get those voices heard
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City Council Meeting March 23 2009
Councilwoman Ernst By the way I do want to say with all the construction downtown
Minneapolis that Southwest Transit did react to the challenges there and I and we all very much appreciate it so
Len Simich Thank you
Councilwoman Ernst Thanks for
Mayor Furlong More than a few Final comment I make Len first of all thank you for coming
We appreciate the information and this is just a general comment to residents at home If you
haven t had a chance to try Southwest Transit and you have an opportunity to do so do it I
think you ll be very pleasantly surprised with their service
Len Simich Thanks
Mayor Furlong Thank you
Councilman Litsey Good job
Mayor Furlong With that is there anyone else for visitor presentations before we move on this
evening Very good Thank you
LAW ENFORCEMENT FIRE DEPARTMENT UPDATE
Mayor Furlong I see Lieutenant Olson is here Carver County sheriff s department Good
evening Lieutenant
Lt Jim Olson Thank you Mr Mayor City Council In your packet this evening I have
included the sheriff s office report for the month of February along with the community service
officer report and a crime alert that was issued by Crime Prevention Specialist Beth Hoiseth
Are there any questions from any of the numbers or anything that was in the packet this evening
Mayor Furlong Any questions I had just one question It was relating to a memo that talked
about some double counting in the reporting but it s now been cleaned up Are you familiar with
that or did it it was Let me see if I can find it here From Sandy Meyer Something to the
effect that there might have been some double counting but it s been cleaned up so The reason
I m raising the question is I think the year to date numbers in the February report are accurate If somebody s looking at January it may be inaccurate
Lt Jim Olson I think it had more to do with the if it s the memo that I think you re talking
about had to do more with the overall I m trying to think of the term that we used for it The
contract that we put out There s a contract policing plan that we give to the City every year
Mayor Furlong Okay Okay
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City Council Meeting March 23 2009
Lt Jim Olson And I think those numbers had more to do with that where they were taking more
out They had put in citations or they had taken out citations from it whereas they had not been added in in the first place so I think it had to do more with double taking out than it was putting
in
Mayor Furlong Okay
Lt Jim Olson So that s the memo that I think that you re talking about
Mayor Furlong I think it is Okay Thank you
Lt Jim Olson I want to touch briefly on the crime alert that Beth Hoiseth had put out and this is a crime alert If you remember last month I had talked about we had had 3 burglaries from
occupied residences in the City of Chanhassen I m happy to say we have not had any more in
the past month From as far as burglaries from occupied residences However we still have not
arrested anybody in this at this point I would still encourage people to make sure that you close
your garage doors Make sure you lock all of your doors that are in your house and any vehicles that are left outside lock those and bring in your garage door openers that you may leave in
them I think that that s very important for it Touching on that as well another thing I want to
mention is that the metro area has seen a pretty big rash of thefts from vehicles recently and
these thefts which they used to consist of you know car stereos that were being stolen or radar
detectors and those kind of things Today they re those thefts consist of charge cards or they consist of purses and wallets and laptops and what they re looking for is charge cards check
books and personal information that people are using for identity theft and credit card fraud
Keep that in mind when you go to work When you go to work out or if you go to the park as far
as what you re leaving in your car for people that they can see or that they can take You know
identity theft is something that can take a long time for you to try to repair from a credit history standpoint so try to remove all those things from your cars We ve also in the county have taken
a couple of calls recently where seniors have received calls from people that they think are their
grandchildren that are saying you know what I need some money I m in some trouble whether
it be I ve been in an accident or I ve had a medical problem or whatever but where people have
actually even sent them money thinking this is their grandchild You know be very wary of you know sending money to anybody based on that type of information There are a lot of scams that
are out there right now and if you have any questions about anything regarding any of these type
of things feel free to call law enforcement and we will certainly try to help you out with that and
help you sort through it And the last thing I wanted to talk about we ve had some calls recently
regarding or some inquiries I should say regarding parties with precious metals are brought Many people are not aware that there s a permit that s issued by the county that regulates these
and that they need to go to the county to get this permit and the permit can be acquired through
taxpayer s services and the number is 361 1972 that they need to call to try to get that so
anything else for the sheriff s office
Councilman McDonald Could I ask you a question about that Just so everybody s clear I
mean I ve seen a lot of these things and it s like it s the new Tupperware party of the age Is that
what you re talking about is even for that type of a party you would need this permit
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City Council Meeting March 23 2009
Lt Jim Olson Yes that is correct
Councilman McDonald Okay
Lt Jim Olson Yeah where people have you know somebody will come in and people like a
Tupperware party they come in to sell their used gold or gold or precious metals to these folks
and yes that is what I m talking about
Councilman McDonald Okay thank you
Lt Jim Olson Yeah absolutely
Mayor Furlong Thank you Any other questions for Lieutenant Olson
Councilman Litsey I had a quick one On the federal stimulus money that s coming through
now and it s kind of a tight time table
Lt Jim Olson Yes
Councilman Litsey When you can apply and how s the sheriff s department working with their
contracts like Chanhassen and to make sure that we re taking advantage of that
Lt Jim Olson We had a meeting on Friday with the sheriff commander and a number of the th cities within the county to talk about that I know that there s an April 14 deadline with that but
we are working through some of those issues Currently there s another grant that we re looking th at called the Berm Grant that you may be familiar with that we re also we ve got til May 20 I
think for that in the county range for that but that s another one that we re also working on so yes We are working on those
Councilman Litsey Good I just wanted to make sure you were on track with that but then I
know staff had mentioned we are too so I just want to make sure we get our piece of the pie
Lt Jim Olson Absolutely
Mayor Furlong Thank you Any other questions this evening If not Lieutenant thank you
Lt Jim Olson Thank you Have a good evening
Mayor Furlong You too Chief Geske is here with the Chanhassen Fire Department Good
evening Chief
Chief Gregg Geske Good evening I d like to say that all of our call numbers have not been double counted here or anything Do want to invite the public to our annual Lions Fire th Department Pancake Breakfast which is April 5 If anybody s seen the signs around town We th have a sign up at the station April 5 from 9 00 a m to 1 00 p m and as I always say it s a
good opportunity to us as fire fighters to meet with the public in a happier situation rather than
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City Council Meeting March 23 2009
when we show up at your house or at an accident or anything and much like our fire department th open house so we re hoping for good weather on April 5 We did hire 2 new probationary fire fighters recently here and took them both on and they came to us already trained and that s even
better for the City because we don t have to invest into the training for them so but we are still
posting on the public access TV that we still are accepting applications so if you see that on
there feel free to put in an application Did some different training this month that I d like to
report on We had an organization called BART which is Basic Animal and Rescue Tactics come in and give us some training Of course we train on medical and people training all the
time but a lot of times pets at fire incidents are just as important as people We had an
organization come in and train us on doing CPR administering 0 to animals and different 2
techniques and stuff that we can use too so something that s been done quite a bit in this state
and Minnesota s kind of a leader in it and we ve got some additional tools that we have in our trucks now so that we can tend to the needs of pets that we come across at fires too so A little
training out of the box but we re trained for all the incidents now so That s about all I have to
report on It s been not much for structure fires which is good
Mayor Furlong That s a good thing Any questions for Chief Geske this evening No Very good Thank you
Councilman Litsey Thanks
PUBLIC HEARING REQUEST FOR A SUBDIVISION CREATING AN ADDITIONAL LOT WITH VARIANCES 7160 WILLOW VIEW COVE APPLICANT MARK AND
SUZANNE SENN
Public Present
Name Address
Betsy Herb LePlatt 7012 Cheyenne Trail
Mark Senn 7160 Willow View Cove
Kate Aanenson Thank you Mayor members of the council As you indicated this is a request
for a metes and bounds subdivision to create a second building lot and variances for a private
street Background on this is that the public hearing was held before the Planning Commission th on February 17 At that time the Planning Commission voted 4 to 0 to approve the request for a
metes and bounds subdivision and the variance for the private street City code does require a public hearing before the City Council for a metes and bounds That s why this is a public
hearing Typically that would have been held at the Planning Commission Because there was
other variances we just bundled that together at the Planning Commission so again a public
hearing is required for the metes and bounds There were some issues that were brought up at
the Planning Commission that the staff did follow up on One is a concern that maybe there was some water drainage backing up We did investigate that and it appeared that the drain the
catch basin in the cul de sac was performing and the other concern was the grading plan
Because a house plan wasn t shown there ll be future grading that we will look at that carefully
to make sure that the drainage for that house doesn t impede anybody else s current drainage
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City Council Meeting March 23 2009
pattern so that will be something that will be reviewed when that building pad is actually
accomplished And then the other one was the Planning Commission did add an additional comment regarding additional trees because a tree survey was not completed at this time and I d
be happy to discuss that in a little more detail later but with that the Planning Commission did
approve it So with that the subject site as you indicated is on Kurvers Point and it s one of the
largest lots actually in the Kurvers Point subdivision The subdivision itself was created in 1987
It consists of 42 lots This lot itself is 3 66 acres Again one of the larger lots A portion of this lot was split and added to a neighboring lot and that slide is actually in your staff report So
again there is a discretion with the variances The City Council does have discretion with the
variances because they re deviating from the standards but as far as discretion on the metes and
bounds because in order to have a metes and bounds you have to meet all that criteria so the
metes and bounds couldn t be approved unless you approved the variances that it meets the criteria of the metes and bounds The metes and bounds says you are abutting a public street
This one s requesting a variance from that to meet that Again in your staff report there was
originally two proposals being submitted This is a subdivision the metes and bounds as shown
It will have to be modified based on revised recommendations but staff is we ll be sharing with
you here in a minute but I just want to make clear that the applicant did state to the staff that they are requesting withdrawal of the zoning variances I just want to make sure from Mr Senn that
it s still his intent that he is withdrawing the variances on that If you want to you re
withdrawing your request for all the zoning variances and you re just pursuing the subdivision
variances is that correct
Mark Senn Yes
Kate Aanenson Okay We didn t get that formally so I just want to make sure that that was
clear that we re all on the same page on that so alright So again the metes and bounds you can
see Tract C is the part that he s splitting so the bottom portion Tract D is existing 3 66 acre lot Within that Tract C is the proposed subdivision lot This is zoned RSF the minimum lot size in
that zoning district is 15 000 square feet So this was the original request with the zoning
variances as we just heard that they re we re moving away from that so the original one had lot
variances and the like and when we went through that with Mr Senn then he did as stated
agree to pursue the alternative plan which does meet the requirements And I ll just kind of briefly go through those There is the minimum lot size which we talked about The 15 000
square feet What this meets but some of the issues regarding that is when you have a common
driveway easement which is what he s requesting that can be that cannot be included in the
calculation so while on face value it meets that the metes and bounds will have to clearly show
that defined So wherever that common portion of the driveway is that would could not be included in the calculation So the driveway going to the new pad could be cut off somewhere
between anywhere within that area if that makes sense
Mayor Furlong No help me understand that Is this relating to an easement for which parcel
Kate Aanenson For both parcels What the ordinance states
Mayor Furlong To use the common driveway
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Kate Aanenson Correct
Mayor Furlong Okay
Kate Aanenson Correct So that would have to be that portion has to be 30 feet wide with an
easement on it
Mayor Furlong Okay
Kate Aanenson So that portion wherever that driveway comes in to that house and we don t
know that yet so that will be something that we ll have to be when you record the plat we ll
have to show right now since we don t have a driveway location that easement will be common to the end of that lot The 30 foot wide easement Then the other thing is that and I don t have a
pointer here
Mayor Furlong Can I ask a question before we get off the easement
Kate Aanenson Sure absolutely
Mayor Furlong Is that easement required to provide I mean this this new parcel the new lot
does it require an easement out to the public street
Kate Aanenson Correct Let me go through that part first and I ll go back to the slide So the
criteria for a common street is that any portion of the private street serving both tracks has to be
placed in a common cross access agreement so that s one of your conditions There has to be a
cross access agreement so both parties existing home and the new homeowner can use that
property So that s put into an easement Now the variances comes in here because within that easement the ordinance requires 25 foot pavement width and 7 ton design so we re saying we
don t believe that s necessary to serve the two homes so that s part of the variance request Is
not to have to do that We are requesting that there be a 30 foot easement for the driveway at 7
to 8 foot width can remain as it is That was the staff s interpretation Again going back to the
private driveway if we go back to the existing plat you can see how narrow it is on the cul de sac there While this is a 3 acre lot it s very narrow To put another driveway on there
another driveway access to that separate lot on the end of a cul de sac when there s limited snow
capacity it seems to make some sense to make it common So then the real issue for you to
consider in the variance is does it also make sense then to say is there does it need to be then 7
ton and 20 feet wide That s where the staff would agree that it probably services the way it is The trash now currently comes out to the end of the cul de sac Both parties would continue to
do that so there s no heavy equipment going back It d just be used for residential purposes So
that s a criteria that was required with that request so the 30 foot easement and the driveway as it
sits today within that easement
Mayor Furlong Okay
Kate Aanenson Okay So within that then the ordinance says that you have to have 100 where
the lot you can t start the lot until you get to that area where it meets 100 foot in width and
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that s the dashed line on there in the green That s 100 foot in where the lot meets the 100 foot
in width which would be to that easement line Does everybody follow that Now why does the green go past that Because you still need to have 15 000 square feet but you can t count the
setback until you get to that portion So from that setback line you go 30 feet to make the lot
And the ordinance says if you don t have a house plan you have to have a 60 by 60 pad So you
go back to the other one it didn t make the 60 by 60 or the lot width so that s where we agreed
to make this change So now we ve eliminated all the requirements for the zoning variance The only variances now are just with the street and the subdivision variance So with that we put in
the compliance table on the staff report We ve looked at the grading and drainage Again the
issue there is because we don t have a housing plan that we will review it at the time of
application One of the other issues that was pointed out in the utilities portion is that if the
subdivision is approved that they must submit a utility plan showing existing sanitary sewer services to the current home and then how cable and all that will be placed to the new home
Again that s another reason for the wider easement if anything needs to be in that If a new
easement does need to be created along that property line that would also have to be recorded
As you know we record all easements within the lot line so that would be another thing that
would have to be added I also wanted to point out because we are creating a new lot then fees are being recorded required So park and trail fees would be required as well as storm water
fees would be required on the plat Again going to the tree issue there is a significant amount of
trees The Planning Commission felt like because we didn t have a tree survey the Planning
Commission did want that condition added That s condition number 18 What we ve asked the
applicant to do is when they show us the home that they re putting on the site we estimate what that tree removal would be It is in excess of what the tree cover canopy requirement is so unless
for some reason it went beyond that then more than likely additional trees would not be
required There probably isn t a lot of place to plant those but the Planning Commission felt
because there wasn t a tree survey that they wanted to add that So unless there s any other
questions the staff is recommending approval of the metes and bounds subdivision with the variances with the Findings of Fact and the conditions in the staff report
Mayor Furlong Thank you Clarification and then we ll you just said variances Is the
variance the variance relates to the drive or the private street
Kate Aanenson That s correct
Mayor Furlong But within that the proposal is not to do a 25 foot width nor do a 7 ton
Kate Aanenson Exactly You re correct
Mayor Furlong Okay So that s the the variances are two but they both relate to the drive
Kate Aanenson Private street correct
Mayor Furlong Private street thank you Thank you Any questions for staff
Councilman McDonald I have a question It s kind of a clarification What you talked about
on number 18 about the trees As I recall reading from the report the concern was to the property
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to the north and in here it also says enhance landscaping to the north side of the property I
guess what the question is and again I did go out and look at the site I don t see how you can add any additional landscaping out there Are you of a feeling at this point that that finding s
really not required
Kate Aanenson Right except that we don t know exactly where the utilities are going in
Those would be some of the unknowns right now and the grading plan to make this work It appears that it probably isn t necessary There s quite a bit of trees there but if for some reason
the utilities need to go in that area then we want replacement So we believe that when the site
the house plan comes in the utilities are spotted we d have a better indication then of where it
shows tree loss or replacement would go But you re right right now I don t know where else
you could put something on that site It s pretty dense right there
Councilman McDonald And right now we don t have any idea of where utilities are going to be
coming or going from at this point because there are no detailed plans
Kate Aanenson That s correct
Councilman McDonald Okay That s all I have for right now
Mayor Furlong Okay Other questions for staff at this time Councilwoman Ernst
Councilwoman Ernst Kate can you tell me why the property owner was obligated to subdivide
Because it s 4 acres Haven t we I mean our ordinance doesn t what does it read Does it read
beyond a certain amount of acres
Kate Aanenson No It has nothing there s no our ordinance says so many units per acre but you can have 1 lot on 10 acres and still be in a residential single family home What our
ordinance says is you can only have one dwelling and this is residential One home per lot You
can have a variance to put if you have somebody that you want to live with you in your home
you can ask for a variance We have criteria for that for someone to live in your house If you
want to do a have gramma or grampa live with you or you have a child that you need to have live with you you can do that but to have a separate dwelling unit does require a separate lot
There is no mechanism to do that Even on a twin home you do two lots or a condominium or
something like that except a rental would be the only circumstance I m aware of where you d
have more than one ownership for that conveyance But it has nothing to do with density or
units per acre or something like that It would require a separate lot
Councilwoman Ernst I thought we had put I thought we had put other residential homes on the
same lot in town
Kate Aanenson Not on a single family no
Councilwoman Ernst Um oh I m sorry Go ahead
Mayor Furlong No please continue
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Councilwoman Ernst For the grading plan can you refresh my memory why are we requiring
Kate Aanenson The concern always when you put a new house on we ve had this historically
and that s why we require as builts When someone goes in and puts in a home depending on
the type of home we require that when you do a plat that they showed a walkout elevation so you d know where the water s draining In this area This is put in before There was some
storm water ponds in place There is 1 or 2 to the north but we want to make sure we re not
causing runoff on this property to any other property so we want to see what type of home it is
Whether it s a walkout lookout or just a finished floor elevation Where that water drainage is
going
Councilwoman Ernst So I was out and looked at the site as well and it looked there s a couple
things There s like a I don t know what it is It s a sanitary drainage that goes down below a
hill Below the trees there but then approximately 200 yards away from that there s another
holding pond So I guess I m curious as to why there would be some concerns with drainage
Kate Aanenson We don t know what type of home s going in so until you know that you
know how they re going to grade around that then we couldn t determine if it would create
additional runoff the type of home You know how much they re going to excavate How it s
going to redirect the water And if any other subdivision that s a standard question that we would ask them to show us You know you want a positive pitch on the front of the house to the
street so it catches that That s generally how we do it so it goes into that catch basin there On
the back of the lot That it s not going to the neighbor s property so that is it s sheet flowing
across back towards the storm water pond
Councilwoman Ernst Yeah I I mean I just didn t see how there could be a problem there going
onto other people s property Based on what I saw there but
Kate Aanenson Right being flat and unchanged but someone s going to change that by putting
a house in depending on the style house they put in Yeah
Councilwoman Ernst And then the tree survey I know Jerry had mentioned this too I mean
there must be 300 or more trees out there and I m just curious as to why the property owner may
be required to do a survey a tree survey and some landscaping surveys because I didn t
Kate Aanenson This is one issue
Councilwoman Ernst Again I guess it goes back to the drainage issue but
Kate Aanenson This is one issue the neighbors brought up the visual impact and to screen that and because there wasn t a tree survey or a house plan to show that impact the Planning
Commission just wanted to make sure duly noted that it was an issue A factor
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Councilwoman Ernst So we have approximately how many surveys that the property owner has
to have total
Kate Aanenson A grading plan
Councilwoman Ernst A grading and
Kate Aanenson Right and that s typical for any
Councilwoman Ernst The tree survey
Kate Aanenson That s a typical requirement of any subdivision
Councilwoman Ernst And then the tree survey And a drainage survey
Kate Aanenson Correct
Councilwoman Ernst It just seemed like an awful lot of surveys to have for putting in a house
that I when I was out and looked at the site it didn t seem like it was going to require all that
Kate Aanenson Yeah again the staff s position on the tree survey the drainage survey we
believe is necessary The tree survey we agree that you know when we see exactly where the house is going to sit we ll make a determine We re not going to cut down trees just to replace a
tree so depending on what gets removed and the visual impact then we would assess whether or
not we need to put additional trees in
Councilwoman Ernst Is that something that has to be done When is that done Is that done before or after
Todd Gerhardt Typically it s done before the subdivision
Kate Aanenson Or with the application yeah
Councilwoman Ernst Before the house actually goes in
Todd Gerhardt Well when you submit your original application to go the Planning Commission
and City Council it s one of the items that you re to submit for a full application is a tree survey And then that would give the Planning Commission and staff you know verification of the
amount of trees on the site And the size of those So you know then you can see what kind of
impact s going to occur at the housing pad site You know typically you ll see utility plans with
the bigger subdivisions and you can see what the impact of the road utilities would have on that
Councilwoman Ernst Well I just don t know what they would know at that point that they
didn t know what they know today You know other than just getting a survey done
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City Council Meeting March 23 2009
Kate Aanenson Well I can answer that real quick Within that buildable area there s room for
flexibility Now again that s illustrative of what we believe the buildable lot is That metes and bounds from that original survey needs to be re drawn to meet the standards of the 15 000 Meet
the 100 foot setback 30 foot setback line with the 60 by 60 buildable pad That s our
illustrative That is not the metes and bounds subdivision so that s got to be re submitted So
that could change a little bit So within that we don t know exactly where that house is going to
sit or how the utilities are in there so there is some unknowns here yet So we re just making sure that it s meets the City standards
Councilman McDonald Could I just follow up to follow that Then I guess what this is
coming down to I mean I looked at the site There seems to be plenty of room there to put
something in My question about to the north I don t see how the home s going to impact that but I think what you re telling us is that once you have more detail and you can actually overlay
it in there If you agree there s no impact as far as the trees that are currently there He s not
going to cut down existing trees to place this then there may not be a need as far as replacement
of trees And at that point I mean anything to the north which would be along the fence line
which is on the other side of the road we re not going to go in there and do an additional impact that says you have to block everything at this point are we
Kate Aanenson No but you have to recognize that there is a buildable area to the north
Someone could put a porch on We don t know exactly how that house is laid but I would hope
in good faith that we re going to use you know sound judgment and say now of those trees are impacted There s no more room for additional trees or if there is some additional loss because
of utilities then we can push it move a tree around or save a tree and move a tree over where it
provides an additional screening so that we would try to work on that
Councilman Litsey Just for clarification what surveys have not been completed yet
Kate Aanenson Just the house pad survey and the tree survey
Councilman Litsey And normally the tree survey is required ahead of time
Kate Aanenson Typically we do
Councilman Litsey And why was it not Why the exception this time
Kate Aanenson In this circumstance because it was a heavily wooded area the place where the house is going is the area with the least amount of trees If it moved to the north side then
definitely we would have required a tree survey
Councilman Litsey But in reading through that earlier there was some I mean the main concern
is with the trees
Kate Aanenson To the north
Councilman Litsey Yeah
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City Council Meeting March 23 2009
Kate Aanenson Correct And if I go to this aerial wanting again that you can see is the area that they chose that has the least amount of trees on the site
Councilman Litsey It just seems to me we re not being real consistent perhaps with not
requiring that survey up front
Councilwoman Tjornhom I have a question in general regarding the survey You know I think
we ve all been to look at the property between the Planning Commission meeting and tonight s
meeting When you say survey what are you talking about Are you talking about someone
going out there and measuring and marking every tree that s there
Kate Aanenson Yeah
Councilwoman Tjornhom Or I mean are we going that extensive or are we just you know
taking an overview of what s there right now
Kate Aanenson Right
Councilwoman Tjornhom Because that s really the question
Todd Gerhardt Any tree over a 6 inch caliper
Kate Aanenson Right Right And to be clear the City Forester did look at the site to make a
determination of that it was in the area of the least amount of impact of trees so then at that point
you know but if you were to do a tree survey just like we did on the public works building they
marked all the trees on that property yeah
Todd Gerhardt You know I think our ordinance when it comes to tree surveys are typically for
larger lot subdivisions and in those cases you may have a very heavily wooded piece of property
Similar to Mark s but larger and as a part of that there s no replacement calculation that s used
So that s been in place for a long time Probably ever since I ve been here and so you know it s been a standard of our s It s a real concern when you see larger stands of trees go down that we
replace that resource somewhere else on the site
Councilman Litsey Does the ordinance differentiate between lot size though
Todd Gerhardt No
Kate Aanenson No except for that this lot even with this whole area is cleared there s a
significant amount of stands so what our ordinance as the City Manager s indicated the
ordinance is if there s few trees and you take them all out it s heavily punitive There s no way you can do any subdivision without taking out some trees so you find that nexus or that balance
to say what s the appropriate amount so again the lot was located in the area with the least
amount of trees So the majority of the rest of the property has significant amount of trees so
we re just trying to say what is the appropriate If more trees go down than we think should go
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down with this then we re going to look at that replacement We ve asked them to stake the
house when they get to that point That s a condition that we evaluate that If it seems excessive
Councilman Litsey So we have the latitude to require that at some point
Kate Aanenson Yes
Councilman Litsey I thought there was something in there but I didn t
Kate Aanenson Well I think that s where the Planning Commission was a little bit firmer on
that condition
Councilwoman Tjornhom And while you re looking for that if I could just chime in another
opinion again I you know I totally agree with subdivisions when they re coming in and there
are beautiful stands of oak trees or mature trees that are obviously been there for a long time and
they should be protected and this to me seems to be where this house is going it is just a lot of trees that maybe are 6 inches or even less I don t see a lot of substantial trees in that area when
you first drive in so you know sometimes ordinances I mean they re there for a reason but
they ve got to make sense at the same time and I m not sure at this point if making the owner go
out and do a tree survey for everything 6 inches or more in that spot because where the house is
going it is the least that is where the least amount of trees are I m not sure if it makes sense
Councilman McDonald Yeah I guess you know to chime in I mean what I looked at today and
where the house is going to go it s already cleared There s one tree there that was damaged by
lightning that s going to come down and that doesn t necessarily need to be replaced because the
tree s dead
Mayor Furlong What I might ask if we can because I want to make sure that we get questions
for staff I want the applicant to come up and then we have a public hearing as well so
Kate Aanenson Can I just clarify that
Mayor Furlong Sure
Kate Aanenson We do have a condition in here that speaks to just what I said and that s
condition number 8 that says that they must submit a tree preservation removal calculation So we re just going to ask them to show us what they re removing and then they protect use that
protection fence around the remaining portion of it and then unless there s additional trees
moved beyond that what we believe is a calculation then we would ask for additional trees to be
placed and that s where the Planning Commission wanted to make sure that if they re replaced
that they be put to that north side where they provide the most buffer
Councilwoman Ernst So that s what the survey consists of
Kate Aanenson No That s not what the survey consists of
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Councilwoman Ernst Okay Alright I just wanted to be clear on that
Kate Aanenson This is a modification to that
Councilwoman Ernst Okay
Kate Aanenson The survey requires everything
Councilman Litsey That gives some comfort level moving forward that we have some control
over some of that if they feel that more trees or whatever
Kate Aanenson That s correct
Councilman Litsey That s fine and then as long as that s clear
Councilman McDonald That s kind of a trade off between doing the survey up front and you know
Councilman Litsey Yeah as long as we have some authority to you know do that that s fine
Councilman McDonald Okay
Mayor Furlong Any other questions for staff If not the applicant is here Mr Senn would you
like to address the council on any items
Mark Senn Hi
Mayor Furlong Good evening
Mark Senn My name is Mark Senn 7160 Willow View Cove Chanhassen Um let s see here
We we are I believe the largest lot in the entire area I believe we re also probably the longest term resident in the area other than I think I surviving members of the Kurvers family The
when we purchased this property it was always our intention to look at this property as not only
meeting you know our current needs at that time but you know a lot of future needs and family
needs and a whole bunch of other things Our strong desire here was to really just kind of come
in and ask permission or whatever we needed to essentially build another house on the property Small house One level No stairs and that sort of thing The purpose of the structure is to put
my mother in it right now Future purpose is probably putting me in it The we were kind of
told basically that that wasn t possible and that we can do that life s gotten I guess very
complicated since then no matter which way you turn in relationship to doing this But it s our
intention to never I mean there will not be two separate owners here There will be a covenant in the divided lot if that s the approach that we end up taking and if that s the only approach that
we ll have a covenant on it saying it needs to be remain the same ownership as the other house
That s not something we leave to chance one way or the other That covenant will be there and
will remain there The as far as the you know where we want to ultimately go with this I think I
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kind of prefaced it earlier I mean what we want to do right now is put my mother in it and in the
future my son will be basically moving into the house and probably my wife and I will be moving out into this house when we re not spending you know as much time around here At
least during the winters What we re trying to do here I mean basically that s we ve been pretty
good stewards of the land out there I think we have We ve even done something that most
people I don t think ever consider doing but actually we even put a wetland on our property that
wasn t there And the you know we ve really kind of developed since I ve been there I ve done all the landscaping on the property in terms of everything I mean there was essentially almost
nothing there when we purchased it so we ve really taken kind of a lot of care in what we ve
done there and how we ve done it The situation is that you know it appears that you know this
is the way we have to go and actually subdivide which is not really our desire but if that s
what s required you know we re willing to go with that and we re willing to work with that but again we just don t want to create a separate situation here I don t view this as a separate or
how do I say it the typical subdivision because it s not a typical subdivision and stuff You
know we have almost we re just shy of 4 acres We have about 430 feet of lakeshore and we
have over 1 000 trees on our property Just to give you a feel for it I really want to thank all the
council for coming out and looking at the property Looking at the site I was a little dismayed at the Planning Commission that nobody would come out and then was talking about what to do
about certain areas and the area we re talking about here essentially if you look just to the north
of that site there there s basically 300 trees in that area right there between us and any
neighboring houses If you go a little bit to the west where the kind of center island area is and
the driveway there there s probably another couple hundred trees there and there s another 100 on the north side of the driveway between there and the property line going up to the house
Again behind the house that s a whole different story We have well over 500 trees in the back
of the house and stuff so it just kind of gives you a little better feel for the site and stuff When
the house was put where it is on the site which is essentially the narrowest point it was kind of
put there intentionally because we really don t want to you know look at anything else happening between there and essentially the lake and stuff so that s part of what drove you know our
decision in terms of where we wanted to put this And we also located the house essentially
based on where it would be the lowest impact on the site but also lowest impact to really any
you know anything around the site and stuff so The house we re planning is going to be like I
say single level no stairs About the only debate we re still going through is whether there s going to be a basement in it for storage or not but the it s going to be at grade Again no steps
and there s not going to be a walkout or anything like that The topography there would be
destroyed if we put a walkout in and that s not the intention again Like I say we were even
thinking of slab on grade but I ve been thinking a little bit more just creating some at least some
additional storage space underneath The house that we re looking at doing is going to be probably around 40 by 60 or so with the garages I mean we re not talking about a large house
here We ve always kind of viewed this or look at it as or at least I guess I should say I have
because I grew up with started in Minneapolis and then in Minnetonka and a few other places
but kind of like a carriage house which still exist in even many of our other surrounding suburbs
and stuff and that s really kind of what we view this as and it s going to remain part of the property and be part of the property because that s what we want it to be Just to give you a little
more background on a few other things The most the utilities come up the driveway Under the
driveway and the remaining utilities follow the southern property line there and I mean that will
all be laid out with the plan once we get the structure set So we have really a couple different
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options in terms of where to come from in terms of the utilities go At least currently I ll just
give you a feel for We currently have a fire hydrant on the south end of the house Probably about 15 feet off the house And there s also sewer just so the sewer goes all the way back
down to probably within 50 feet of the lake and stuff so just kind of gives you a feel for what s
there As far as going with you know we ve been working with staff and you know if this is the
route that s best and works for everybody we re happy to go with Plan B Some of the
conditions that have been attached I think are kind of problematic and stuff but I m not quite sure how we deal with that For example in number 8 the whole deal over the tree calculations and
survey and stuff I think I mentioned to most of you and I can only hope that we re not required
to do a tree survey I don t even want to know what that would cost with over 1 000 trees but
going down there item c under there causes me great concern which tells me any tree I want to
do anything with I have to get the City s permission from I m doing that almost on a weekly basis With as many trees as we have we re constantly thinning out and doing other things I
mean for example I have boxwoods growing up into majestic oaks that are 150 feet tall and
that s what kills oaks and stuff so I mean I thin out my trees and take care of them because I m
trying to keep the big old oaks I m trying to keep the big I ve got pines in excess of 75 feet and
everything else and we re trying to keep our mature trees but I think most of the people who know me I spend oh I spend since I ve been retired most of my life in my yard and it takes a lot
of work just to keep that stuff up and heck I can t even keep up with the firewood I produce so
I give a lot of it away So I mean c again causes us a lot of concern because next thing I know
I m going to be doing what I m always doing and being carted away for it Other items in here
that kind of concern us a little bit were number 12 Paying full parkland dedication fees I ve already paid them really Don t think I should have to pay them again but They ve been paid
once on the property and I m not really again increasing I had more how would I say more
people on the property over the last 20 years than I do now And will after this house is built
The revised survey stuff and as far as the drainage goes again also concerns me unless it s really
defined because the last thing I want to do is re survey my entire parcel there for topography and draining and basic grading and drainage that sort of thing and stuff because we aren t going to
alter it at all In fact again that one of the reasons why we picked where we re going to put the
house because the drainage from that house is going to basically just go right to the east there
It s the only place it can go and there s a big catch basin there and that catch basin just goes
underground then into a storm sewer which goes to a retaining pond that s less than a couple hundred yards away
Mayor Furlong Mr Senn excuse me That item which condition were you
Mark Senn That is on number 13 I m sorry
Mayor Furlong Okay 13 Thank you
Mark Senn Yep And then on number 18 again nobody from the Planning Commission came
out and stuff but to be honest with you I can t even grow grass in any of those areas because it s so shady I don t know how I m going to get anything else to grow if somebody wants me to
plant additional stuff and stuff I guess maybe if the issue here is that the if the neighbor to the
north doesn t or thinks this is going to alter their view I guess I have a fence along the entire
north property line there that s getting rather old and I mean I ve worked thinking about
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replacing it anyway so I ll just replace that and when we do that section I ll be happy to just put
in a privacy fence and then we won t have to worry about it and stuff but again most everything we ve done there has been trying to be the lowest impact and have it kind of fit Not have to do
things like that and the but again just in that area it s impossible to look at even if somebody
wants me to plant it s just throwing money down the tubes I can t even like I say I can t even
get grass to grow in most of the areas so not shade grass But other than that the you know
overall you know staff s been really good I think staff kind of came up with Plan B because we were all kind of having a hard time trying to figure out how to do this with all the ordinances and
regulations that have come in since we ve owned the property But it s a workable solution in a
lot of ways Again not the desired one but we ll just turn around and solve that with the
covenant and that sort of thing if we need to do that so Other than that if you have any
questions be happy to answer them Again thanks you all for coming out and looking
Mayor Furlong Okay Thank you Questions for Mr Senn
Councilman McDonald I have a question I mean it seems as though the biggest problem
between you and the City is a lack of detail and the City s put a lot of things in here that again would be required under the ordinance of a normal developer and I guess you know you ve laid
out some of the problems with doing some of this If it s possible to provide detail to the City
all we re looking for is certain assurances and then at that point you know staff can and again I
seem to be seeing that it s stated in here It s kind of staff s discretion on some of these surveys
as to whether they re going to require them or not but for right now it appears that because the lack of detail we have to put it in If you can provide the detail and work with staff and come up
with the solution there to maybe do away with some of these would that be acceptable
Mark Senn Yeah I mean that s our intention I mean the only reason we didn t is when we
originally walked in and found out we had all these rules hitting us from 10 different directions it was kind of really difficult to figure out exactly you know what we could put there And then
when staff came back and said we ll just put a 60 by 60 pad there we said that s fine because
we re not even going to utilize a 60 by 60 pad so
Kate Aanenson Can I give a little clarification again This is a metes and bounds subdivision A metes and bounds subdivision typically we do if you have a lot that s maybe 200 feet on the
street that only requires 90 feet of frontage so all the utilities and everything is there This isn t
a plat This is a metes and bounds subdivision so there is a lot of vagueness in doing a metes and
bounds subdivision So engineering was looking for where those drainage and utilities and so
I ll let the City Engineer address what level of detail because that s their bailiwick as far as what they feel like they need for drainage but that s why that was put on there because a metes and
bounds is a different conveyance than a normal plat So it doesn t have a level of detail If this
was a plat it would show the easement lines typically 10 feet around on the side so maybe Paul if
you wanted to address the requirements for the survey
Paul Oehme Sure You know typically engineering requires drainage survey for new house
pads It s both for the property owner s benefit and for the adjacent properties to make sure that
the drainage is properly getting away from the building plus not impacting any associated
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buildings or structures or any other lots around them so all we re looking for is some assurances
that drainage is being maintained or improved on this site
Kate Aanenson There s also a requirement for the drainage and utility easement and that s the
other one I m on condition number 13 That because we don t know where the driveway s
going so there s that commonality portion so we want to see where that would go because that
affects that where that portion has to be 30 feet plus and then whether or not you wanted to show the utility in a separate easement or not As you indicated there s a hydrant on there but this plat
doesn t show if it s on an easement or
Mark Senn Oh it is We have a utility and drainage easement around the entire property and
stuff now so
Mayor Furlong Is that along the property line
Mark Senn Yeah Along the property lines and stuff so
Kate Aanenson It s my understanding we couldn t find that so I don t know
Paul Oehme Right a metes and bounds survey typically doesn t show a lot of that detail work
so
Mayor Furlong Does that exist already on the
Paul Oehme We weren t able to find it the easement on the property so
Mark Senn You wouldn t There isn t
Kate Aanenson That s the reason it s here We couldn t find it on this one yeah So
Paul Oehme So all we are asking is just to verify that those easements are recorded And if not
we d like to get those recorded
Mayor Furlong For just the new parcel or both
Paul Oehme Just we re just talking about the new parcel
Mayor Furlong The new parcel And all this discussion has been around the new parcel is that
correct
Kate Aanenson That s correct
Mayor Furlong Alright Any other questions for Mr Senn At this time Councilwoman
Ernst
Councilwoman Ernst Not for Mark but for Kate Or Paul Whichever one can answer it
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Mayor Furlong Okay
Councilwoman Ernst So if you can can you get the detailed information without him having to
do the surveys
Paul Oehme Typically not A registered land surveyor is typically the person that would be needed for obtaining the existing and needed easements on the property so he would do a title
search and look at what s exactly out there currently and if anything additionally is needed he
can point that out to us
Councilwoman Ernst Is this kind of what you were talking about Jerry is doing this aside from the survey
Councilman McDonald Yeah I guess what I m looking for here is I mean what s in the
requirements yeah it s pretty stringent but it s required by the ordinances and everything I
guess what I m trying to get at is the City s just looking to protect themselves and once we have assurances of some of this and again it s because of there s no detail as to what s going in there
and so the City needs to know
Kate Aanenson Just to be clear we don t have any records of it It s not that there s no detail
We don t have records of it so someone has to provide that
Councilman McDonald No I mean details of his house Of what he wants to build and where
it s going to go
Kate Aanenson Or existing conditions
Councilman McDonald Right Yeah So that s the thing I think we re looking for and it s not
that we re going to require a lot of this It s I guess it s the option
Kate Aanenson Well I don t want to have the discretion
Councilwoman Ernst why do we have it in here
Mayor Furlong Yeah Kate
Kate Aanenson Well my concern is that I m going to be negotiating all these things and I feel
very uncomfortable doing that You know I think and the staff s position is what we have in
here but for the tree thing which we agree that we can resolve that I m not sure if we don t
have the easements here someone has to go out and physically survey it and find that location so
it d either be the City or
Mayor Furlong Okay
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Councilman McDonald I guess let me I m not saying that they should come out I understand
you ve got to negotiate My question s more to Mr Senn in that knowing that that what we re looking for as a City if you re prepared to do it and give it to the City and then we re willing to
say okay that meets our requirements then is everything okay and it looks as though these things
are still open to negotiation somewhat
Mark Senn Well again most of that doesn t bother me Mr McDonald as long as it doesn t cost me a fortune to do it I mean again I m building a very small residence here that I m not looking
to turn into a half a million dollar home so especially when the half a million s caused by things
that have absolutely nothing to do with the structure so Because again you know you know
we re going to continue and we still do and will continue to look at it as you know as one piece
of land anyway so
Councilman McDonald Okay and I guess I understand all of those concerns and what I m kind
of looking for here is how do we meet the requirements of the City and all it s ordinance and
how do we meet your requirements of trying to build what s basically a fairly simple home for a
very good purpose and such That s all I m trying to look at is how do we get at that without driving the cost of your home up to where it s much more than what it should be
Mark Senn Yeah to be honest with you I wish somebody would have told me that they didn t
know about the easements because that shocks me I mean I believe I have a plat map for the
entire neighborhood when it was laid out with all the easements on it For every lot and stuff I can I ll dig that out and stuff I thought those were all here and on record and everybody
understood where all those were
Mayor Furlong Let me ask a quick question With regard to condition number 13 in the staff
report It says submit a revised survey showing the following a b and c Is that survey just for clarification is that survey of Tract C and D or simply Tract C
Kate Aanenson I ll ask Paul on that
Paul Oehme That would be just C
Mayor Furlong Just C
Paul Oehme Yeah C and drainage Basically if the drainage is heading to the east we d like to
grab that information as well
Mayor Furlong And to the extent that the grading and construction might change the drainage
on that portion
Paul Oehme On that parcel
Mayor Furlong You re looking for where the drainage is going to go after the house is built
Paul Oehme Exactly
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City Council Meeting March 23 2009
Mayor Furlong To verify that it s not going towards the neighbor
Paul Oehme Right
Mayor Furlong That it s going to the east which Mr Senn said that s it may not naturally go
there now Some of it may some of it may not but that s what you re looking at
Paul Oehme It s both for the property owner s benefit and for the neighbor s benefit I think
and for the City s They can capture that information and make sure that we know where that
water s going
Mayor Furlong But again just to be clear 13 is just related to Tract C
Paul Oehme That s correct
Mayor Furlong Not Tract D And maybe we can clarify the language there to be clear
Kate Aanenson Sure We can make that a part of the motion Part of the condition
Mayor Furlong Alright Okay
Todd Gerhardt Mayor council members If I can just add a point of clarification here What
we re trying to do here is once Mark is done with the subdivision he can sell Tract C I know
that s not his intention but that s the ultimate goal here based on our ordinance If he had this
property and just put the carriage house he couldn t just sell the carriage house and so this is
allowing him the opportunity to sell that That s what our ordinance puts in place We don t allow the carriage house and we can go through a whole white paper of why we don t allow
carriage houses but at this point what we re trying to do is to protect Mark and the future owner
of that property the rights with those easements of where water s going to drain and the
neighbor s next door So just point of clarification
Mayor Furlong Thank you Appreciate that Any other questions for Mr Senn Otherwise
what I ll do is thank you
Mark Senn Alright thank you
Mayor Furlong And we ll have a public hearing here so at this time I d like to open up the
public hearing and invite all interested parties to come forward to the podium If you can please
state your name and address in addressing the council on this matter I d appreciate it
Herb LePlatt Hi My name is Herb LePlatt and we live at 7012 Cheyenne Trail Chanhassen Minnesota and we are the property that s directly to the north of the proposed Tract C that Mark
is proposing to put in Several points that I wanted to bring up right away is Mark said that his
house was one of the oldest and that s not true There s 3 homes just north of him that were
there since 1968 so his house that s not a true statement There are other homes there that are
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City Council Meeting March 23 2009
older than his that have been well established The other part of this is just north of where this
building site is is probably the least treed spot on his entire property and that s why it s so critical to have a tree survey and find out exactly what is going to happen to those trees because those
trees are critical to main our values and our expectation of what we bought 20 years ago We re
not the only ones that are in this same situation There are two other neighbors right next to us
that are in the same situation as we are
Councilman Litsey Is there a way to put that map up so you can point to where you re talking
about or
Mayor Furlong Can we put it on the table Do we have one for the table
Councilman Litsey If not then just the pointer
Kate Aanenson It d be easier with the mouse just to point right to the north there
Councilman Litsey That s fine Just so I get it right
Kate Aanenson There you go
Herb LePlatt That s our property right there
Councilman Litsey Okay And the least treed area you re saying is
Kate Aanenson Off that point to the north
Herb LePlatt Is off that point to the north correct
Councilman Litsey Okay Thank you
Herb LePlatt I believe that a tree survey there was an assumption being made that a tree survey
would have to be done for his whole lot and that s not necessary at all I don t think anybody wants that but I do believe that a tree survey around the area of this Tract C is appropriate so I
encourage you to follow through with that if you possibly can The utilities there is an electrical
utility the gas utility that runs right down that north lot line so we have no control over the trees
or what happens in that easement right there I mean they can come in and take all those trees
down and now we ve got even less trees because a majority of the trees that are there exist on that utility easement We have no control over that so I d really like to encourage some sort of a
control by the Planning Commission to have landscaping done Or at least ensure that there is a
buffer that remains there that we can control in this building process instead of waiting for the
power company to come in and take the trees down because they re getting into their power
wires A privacy fence was mentioned and the privacy fence would probably have to be about 20 feet tall in order for it to work or have any impact simply because where he s building where
Lot C is or Tract C is the highest point on that property So anybody that is anywhere around
him is going to see that house and have be impacted by it no matter what you put in there unless
it s tall trees I guess the I just wanted to encourage the council to listen to your own ordinances
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because they re there for a reason It s not to cost him more money but it is to protect the other
people around a development When we bought our house there 20 years ago we came in and it was all plotted as single family homes There was no expectation of any development behind us
ever and I m not sure exactly what it will do to our value of our home If it brings the value
down I hope that it brings the tax base down with it There s 3 other homes here that will be
similarly impacted if they went to sell their homes later on So just as a consideration I think that
the council should listen to what their ordinances and what their planning department has been telling them and it is for a good reason Thank you for your time
Mayor Furlong Thank you May I ask you a question
Herb LePlatt Yes
Mayor Furlong Mr LePlatt You mentioned trees and a utility easement on the north lot line
Is that easement on Mr Senn s side of the property or on your side of the property
Herb LePlatt It s on our side of the property line
Mayor Furlong Okay Alright And what s the listen of that Of that easement
Herb LePlatt I believe it s a 10 foot easement It s a standard electrical utility easement
Mayor Furlong Okay
Herb LePlatt There s a gas line that goes through there and a natural gas line and a power line
Mayor Furlong Because you do have some trees on your side of the property line but you re saying those are in the easement area
Herb LePlatt Correct
Mayor Furlong Okay And then from the tree survey standpoint around there you said it s important to do it Help us understand your thoughts on how that would be used
Herb LePlatt That s how you control what trees are going to be taken down and if those trees
need to be replaced Is to have a tree survey done so in the utility process of coming into his new
tract takes down trees or in the building process that s off the roadway it s off because there s going to be changes there that you don t even know about yet because it hasn t been detailed In
fact there s you ve all been saying the same thing There s a tremendous lack of detail in this
plan and without the details you can t tell whether it s going to fit into your ordinance or the
variances on the ordinance that you re creating So I encourage you to get the details and that
would include a tree survey and I don t think it has to be done throughout the whole thing I think that the planning commission could give some guidelines on how large an area needs to be
surveyed
Mayor Furlong Okay
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City Council Meeting March 23 2009
Herb LePlatt Most of the trees that are on the northeast side of his proposed lot are all under 6 inches That means he could come in and take them all down if he wanted to and then there
would be no trees between us and well the four the subdivision whole subdivision and this new
tract So it s there s a lot of gray area that needs to be worked through before I think that there
could be any approval process done with a fair conscience
Mayor Furlong Okay thank you
Councilman Litsey I just wanted to ask are you comfortable with what how it s phrased in
here in terms of conditions of approval or do you still think that s too watered down
Herb LePlatt Well from what I heard here tonight I think that what currently is there would be
acceptable to us I think that that would do what would be needed to give the Planning
Commission oversight on the tree removal or the utilities and the new road that s going to be
built in there So
Councilman Litsey Okay
Herb LePlatt I believe that it you know as it stands I would think that that s that would be
appropriate as long as there s some oversight
Councilman Litsey Right Thank you
Herb LePlatt Thank you
Mayor Furlong Thank you Mr LePlatt Anyone else who would like to speak
Betsy LePlatt Hi I m Betsy LePlatt I am the other adult resident at 7012 Cheyenne Trail My
main reason for coming up was I was disappointed with the removal of the recommendation of
the Planning Commission to add some sort of landscaping on the north side and the reason this
bothers me a bit is I was hoping maybe there would be some sort of evergreen something that could be planted on the new lot C since it is a little bit higher elevation than the part to the north
that s not in Lot C But however I think the privacy fence idea is not a bad one so I wanted to go
on record saying that and I guess that s it Thank you
Mayor Furlong Very good thank you
Councilman Litsey Kate doesn t Section 18 or the condition 18 address that a little bit
Kate Aanenson 18
Councilman Litsey Yeah
Kate Aanenson Yeah I think maybe shy was under the impression that you were going to
remove that You have been discussing that
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City Council Meeting March 23 2009
Councilman Litsey Okay
Kate Aanenson So I think there s just a misunderstanding You haven t voted on that yet
Mayor Furlong Yeah we haven t made any changes at this point We ve been discussing the
different changes but as I understood Ms LePlatt your comments is you prefer to keep 18 in Condition 18
Betsy LePlatt I don t have 18 for me to know
Mayor Furlong That s what I heard That was the condition that the Planning Commission recommended be added that dealt with landscaping
Councilwoman Tjornhom Enhancing landscaping
Mayor Furlong Yes
Betsy LePlatt On the north
Councilwoman Tjornhom That s what 18 said
Councilman Litsey It says the applicant shall work with staff to enhance landscaping on the
north side of the property
Herb LePlatt Would that be the Tract C property The new property or the existing
Councilman Litsey Good question
Kate Aanenson It s on the north side I think we have to decide where it goes
Councilman Litsey So we have to clarify that language
Herb LePlatt either the north side of his driveway or south side of his driveway
Kate Aanenson That s correct
Mayor Furlong Alright thank you We re still in a public hearing at this point so I would invite
anyone else to please come forward and address the council on this matter No Okay Without
objection then we ll close the public hearing and bring it back to council for thoughts and
discussions unless there are other questions Councilwoman Tjornhom
Councilwoman Tjornhom I m going to throw a question out there On these subdivisions you
know we re talking about trees and counting them and removing and putting them back and take
me back to the planning commission days What is required for the amount of trees on this
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City Council Meeting March 23 2009
subdivision and what s required if they re removed You know do they have to be replaced I
mean what is our ordinance What does it say
Kate Aanenson Well there s a couple points here One when there s a variance request you
can apply any reasonable condition to mitigate that impact and that s I think where the Planning
Commission was going
Councilwoman Tjornhom Okay
Kate Aanenson Okay And the other one is I ll just state it simply and that s if there s a lot of
trees you can take some trees out because there s no way you can build without removing some
trees If there s very few trees and you take them all out you re going to be heavily penalized to replace So the goal is looking at the species of trees and what s being removed so until we
have the house in front of us and we look at the floor plan how the final grading works out
What s the best way What we ve found is kind of working through that best way To site a
tree If we can place a tree on the site again we hate to remove trees to place another tree that
we would look to see if another tree could be placed would it be effective screening to make that decision in the field at a future date so we would look at how much is being removed Can
we replace it Where can it be replaced You don t want to replace it right next to the house so
we have to look at all that and evaluate once the house plan comes in and that s why we think A
covers that and again using sound judgment What makes sense to make that work
Mayor Furlong Could you pull up the picture that showed the 60 by 60 pad that showed the
setbacks Of the staff B Do you have a sense of the distance between the northern most point
of Tract C and the northern property line of Tract D
Kate Aanenson 30 40 feet
Mayor Furlong 30 40 feet 30 And what s the setback You ve got that point there but
what s the setback from
Kate Aanenson Well that s what I m saying between the road and that could something go in that point and how close would it be to the
Mayor Furlong But isn t there a setback there from that property line
Kate Aanenson Right
Mayor Furlong That northern most property line
Kate Aanenson Right if I could just go to the original survey that was on here you can see
that s the property line where that driveway converges is It s the only place you would have on Tract C would be in that point where the driveway is The driveway s kind of split Is that what
you re asking me
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City Council Meeting March 23 2009
Mayor Furlong I guess I m asking the northern we ve got kind of a point that northern point
almost looks like a house if you will
Kate Aanenson Yeah right there Right
Mayor Furlong With the roof line what I ll refer to as the northern property line on C which is
kind of the roof line The two together
Kate Aanenson Right
Mayor Furlong Which will confuse everybody but what is the setback for building from those
two lot lines
Kate Aanenson Oh I see From that setback line I probably have to go if you ll let me go to
the
Mayor Furlong Is it the side Is it 10 feet
Kate Aanenson Yeah This is where you re showing it
Mayor Furlong Yeah
Kate Aanenson Yeah
Mayor Furlong It s 10 feet
Kate Aanenson Actually the front the front is where you meet the 100 so that s that would be a side So that d be 10 feet
Mayor Furlong Okay so because that s 30 is coming from a quote front
Kate Aanenson 30 s from the front and the back would be
Mayor Furlong And 30 in the back
Kate Aanenson Towards the lake And then 10 on each side You re correct
Mayor Furlong 10 on each side
Kate Aanenson So there is room within there to put Again looking at what the roof line looks
like could a tree go in there It may not and if for some reason as the applicant indicated the
utilities are in there something needs to be dug up to get drainage and we re making a water swath to put that in that maybe a tree can be placed on the other side so we ll have to make that
as a field decision And that s why I say we ll go out there and look at it once they stake out
where the house pad s going to go we ll make that tree inventory there What s being removed
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City Council Meeting March 23 2009
Can some of it be replaced Where s the appropriate place That s always a better field
decision to get the best screening
Mayor Furlong Okay
Kate Aanenson Did I answer your question
Councilwoman Tjornhom No it did I just
Mayor Furlong Any other questions for staff at this point Mr Senn if you would you had
mentioned that there s some utilities that run along the driveway and some utilities that run along
the southern property line Did I understand that correct
Mark Senn Yeah the
Mayor Furlong Do you know which ones are under the driveway and which ones are on the
southern property line
Mark Senn The utilities that run up under our driveway I believe are our gas The stuff on the
north or I mean sorry the south property line I believe is the is the what am I trying to say I
think it s the telephone and
Mayor Furlong Water electric
Mark Senn And cable and stuff like that The water I believe also goes up under the driveway
if I remember correctly
Mayor Furlong Okay
Mark Senn And stuff and then actually I think goes up under the driveway and then criss
crosses over across to where that hydrant is that I was describing on the south side Our sewer
for our house goes down towards the lake not towards the street and stuff and so we tie into a sewer deal that s to the west of us basically and stuff As far as what s I mean we drive the how
would I say it The utility easement along the north property line north of our property line
essentially I mean all that we don t derive any utilities off of that That all services essentially
the neighborhood to the north of us and stuff It has nothing to do with us one way or the other
Mayor Furlong So all your utilities are at the driveway or south
Mark Senn Yeah
Mayor Furlong Okay Alright
Todd Gerhardt But those are your private utilities correct That go down the driveway
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City Council Meeting March 23 2009
Mark Senn Ah yes but I mean what we re looking to do is basically just tie because I mean
again they re metered at the house so I mean it s our intention to tie into the utilities at the closest point we can tie into utilities so
Mayor Furlong So I guess the question I have then there is a request here in the staff report for
an easement on that access the driveway Does it need to be an easement
Kate Aanenson And that may be a double that might be the easement for the utilities might be
one and the same
Mayor Furlong But does there need to be a utility easement from the public street as well for
this parcel
Mark Senn It s usually all one in the same
Kate Aanenson Well it may or may not be We have both conditions in here so
Mayor Furlong Where s the second condition The utility easement
Kate Aanenson It s 15
Mayor Furlong Drainage and utility easement okay
Kate Aanenson the driveway serving both so that s a cross access And then
Mayor Furlong What about other utilities 13 just says showing
Kate Aanenson Yeah Number 4 And number 3
Mayor Furlong Utility plan showing existing okay
Mark Senn Yeah see all the utilities to the north property line are kind of sightly They re all above ground All of our utilities are underground
Mayor Furlong Alright Okay thank you Thoughts and comments Any other questions on
this one Councilwoman Ernst
Councilwoman Ernst Well I personally would like to see staff and property owner see what
they can come to on a conclusion and then come back Work through the details that we talked
about tonight and then bring it back That s what I personally would like to see
Mayor Furlong Okay
Councilwoman Ernst See if they can work some things out
Councilwoman Tjornhom So are you saying you d like to table this
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City Council Meeting March 23 2009
Councilwoman Ernst Yeah
Mayor Furlong Okay Other thoughts comments
Councilman Litsey I m fine moving ahead as proposed I think it addresses the legitimate
concerns of the neighbors here without compromising the applicant s ability to move forward so I think we re being mindful of what the neighbors have brought up and yet the applicant can
move forward I think we should just do it
Mayor Furlong Okay thank you Councilwoman Tjornhom or Mr McDonald
Councilwoman Tjornhom You can start
Councilman McDonald I guess you know I d be in favor of that too because my concern is
after hearing
Councilwoman Tjornhom In favor of what Tabling or
Councilman McDonald Tabling
Councilwoman Tjornhom Okay
Councilman McDonald Yeah I would be in favor of tabling and allowing some details to be
worked out because what I hear from the residents to the north I m not sure that that s what
number 18 is and that s where my confusion comes down because now if you re requiring
buffering and landscaping over on basically it would be Tract D instead of C because I don t see how you re going to do it on Tract C I think that needs to be worked out as to what are we
going to do there as far as screening Is there anything because if we don t take down any trees
we re not going to require anything to be put back in there but we don t know that at this point
because we don t know if there s any trees
Kate Aanenson Mayor unless someone submits a house plan I really don t know that I have
much more to negotiate with I m submitting what I believe to do a legitimate requirement to
our ordinances Unless someone submits a house plans in more details then I don t really have
Councilman Litsey No that s absolutely a good point
Kate Aanenson I don t know what else to negotiate If you want to waive something then then
I would suggest that that take place there because I feel like this is our best recommendation to
meet our ordinance You know we re doing a metes and bounds instead of a subdivision which
requires a variance so I think unless you want to give us some direction on that
Councilman McDonald Well if I misunderstand I thought that s what you were asking for is
we need more detail submitted in all of this to move forward
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City Council Meeting March 23 2009
Councilwoman Ernst I m saying that they let them work it out However that needs to be but
see if they can come to an agreement on some things and then bring it back to council
Councilman Litsey What I hear staff saying is to do that then we d have to have house plans
Councilwoman Ernst Well
Councilman Litsey Is that what we re asking for
Councilwoman Ernst I don t know That s something they re going to have to work out
Councilman Litsey Well I think we have to give staff direction I don t want to leave them hanging
Councilman McDonald Well and I guess I d be in favor of you know getting the details What
do we need to work out So that s going to mean staff needs the details of what s going in
Mayor Furlong Okay Councilwoman Tjornhom
Councilwoman Tjornhom I guess everyone s working with what they have at this point and
doing the best they can with the information they ve been given You know I don t have a major
problem with any of this I think my major problem if I have one is the ordinance itself that requires people to count trees that are this big You know I think that kind of sometimes over
burdens them for developers and people that are trying to do something with their property and
so I guess that s where I come back and I ve done this with other developments also and I ve
said that it s tedious for developers to have to go to that extent when it comes to tree
preservation Obviously common sense intercedes that there are definitely those mature trees that should be marked and taken care of and so I guess that s where I go back to is it onerous to
go count all the trees or you know what s required on the lot What s not So I guess I m
willing to move forward with it and in good faith hoping that there aren t a lot of those small
trees that need to be counted and that I would think it would be in everyone s interest the
applicants and the neighbors and the person that s going to be living there to keep all the trees there for privacy Common sense just tells me that at least that that would be what should
happen so I am willing to go ahead and move forward with this tonight
Mayor Furlong Okay thank you
Councilwoman Ernst I m sorry Mayor could I ask one more question
Mayor Furlong Certainly
Councilwoman Ernst Kate when with the details that you have laid out here are you saying that this is basically everything that we have to work with There s no more
Kate Aanenson Well we require a drainage and utility easement I m not the one to say you
don t need to do that You know I think if we ve looked for that and we don t have it The
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original this is originally a registered land survey so we don t have that data so what we ve said
Paul clarified that and we just say for the new tract so we re minimizing the requirements if this was a subdivision so we ve already kind of stepped back from that so I think what we re
recommending here is to make it legitimate as the City manager said if there s conveyances on
that property that it s whole and we don t know what s going to happen in the future That
we ve done our due diligence to make sure it s correct Nobody wants them to count any
individual trees but I think what we ve agreed is that we re going to stake out the area for tree removal We ll examine that If there s a place to put an additional tree if that s what makes
sense then that s what we would do but to take down trees to put in another tree we all agree
that doesn t make sense Whether or not you want to say that you know some of the other
easements are there I don t or doesn t have to pay park fees I m not sure that s my place to
negotiate those things I feel uncomfortable negotiating some of those things so
Councilwoman Ernst Okay thank you
Mayor Furlong Does that answer your question
Councilwoman Ernst Yes
Mayor Furlong A lot of different parts a lot of different options here this evening I think
based on the information we have I do feel comfortable going forward It may mean that there
might be some more requirements than typical At the same time I think we have to look at the requirements and make sure they re reasonable and I think this is getting back to
Councilwoman Tjornhom s thoughts and comments here on what s reasonable Our ordinances
are there We do follow the ordinances but at the same time we have to take a look at the
ordinance and say is it reasonable to require that the ordinance be followed and I think the best
example of that probably is the request for the variance this evening on the private street to not require upgrading that current driveway to a 7 ton 25 foot wide private street That would
certainly take out a number of trees I think trees will be the most used word tonight on our
council minutes
Todd Gerhardt In this room
Mayor Furlong Well I think if the minutes get recorded somebody can do a word count on
trees I just said it twice more But I think to within that I think trying to talk about I ve tried to
make some notes here and maybe I ve missed something but you know with regard to some of
the issues before us I think the Mr Senn has already modified what he originally wanted which was a new structure on the existing lot without any without any change in property lines He
wanted a new structure on the existing lot He s moved away from that With that to staff s
credit looking for opportunities a way to meet the ordinance and minimize the request for
variances they ve done that here I think there is reasonable cause to support the variance
request That the two variances both of them on the private street which is the width and the construction of 7 ton I think the you know as I look down the conditions some conditions
number 12 Isn t there credit in our ordinance for any parkland fees previously paid against the
current fees as well I mean I think to the extent that my sense is that any fees currently paid
there s also that would be credited against the current fees Mr Knutson
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Roger Knutson For park dedication you only pay for the additional lot Not he already has one lot so he only pays for the one additional lot
Mayor Furlong Right You know with regard to the grading plan with utilities and stuff like
that the grading plan I think is very important and that can come with the house plans but what
that s going to do is show where the lot will be graded It s going to have to be graded some even though it s fairly flat and open to make sure that water does run the way that they want it to
run which is to the east Currently it naturally drains probably to the east and south both What
we don t want is a situation where it amplifies the drainage to the south and therefore impacts the
neighbor to the south so I think the grading plan is an important part of what we do and that s
important You know with regard to and now I ll get back to the trees We ve got and I fully appreciate the LePlatt s concern about their view changing and that s going that may or may not
happen It s in the winter time now so none of the trees have are foliaged out but you know on
the north side of that driveway if there s 30 feet to the property line plus the setbacks another
10 Given the shape of the buildable area I m doubtful that the building will go right up to that
setback and that peak but even if it does it s still 40 feet away with substantial number of trees inbetween I can understand the recommendation of the Planning Commission on number 18 but
I just you know when I step back and say is it reasonable I just I don t know that it is to do
that I certainly don t think under condition 8 you know I have I don t know that there s a need
for a survey at all I certainly don t think condition 8 c that no trees will be removed on Tract
C or D without approval of the City I mean that s pretty broad How long does that last for and is that really necessary I think if the applicant when they submit their building permit also
submit a plan for the tree preservation and removal calculations Not including necessarily a
survey but on an area that can be reviewed by staff on site which we ve done and you said that s
the best way to do it And then protect those trees that they re looking to preserve with fencing
which we do on all developments
Kate Aanenson Yep
Mayor Furlong That s kind of the best we can do I mean I think that s a reasonable
accommodation We ll be able to tell There may be some big trees that have to come out But there aren t only there are a substantial number of trees there so I mean I m comfortable
moving forward with the adjustment to 8 that I ve recommended And with the adjustment to 13
that says a revised survey of Tract C showing the following I k now there was a question about
easement over the road In my opinion that absolutely has to be there for this parcel all the way
from the public street Based upon personal experience with family members they don t always talk nice to each other and Mark I m sure your s is the exception but people change Time
changes thoughts and that has to be there so but I clearly think that that needs to be there as well
as the easements for the utilities coming into this parcel Currently they may be working
together but some day that may not be the case Even with common ownership that simply may
not be the case and I think it just that s protection for all So those would be my recommendations given what we have unless there s a desire on the part I don t even know
how much time we have left on this if any You know unless there s a desire by the applicant to
wait but then what I m hearing is you d have to come forward with your housing plans and it
may be premature to do that I don t know that d be up to you Is it Okay Then I think what
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we need to do is go forward with the information we have and seek reasonable balance between
the information that we ve received this evening Other comments
Councilman Litsey Mayor you re looking to strike under 8 c then or modify that language
Mayor Furlong I d be looking to strike 8 c
Councilman Litsey 8 c
Mayor Furlong And I d be looking to strike
Kate Aanenson Can we modify a
Mayor Furlong I d modify a correct
Kate Aanenson Just to say submit a survey for the home location
Mayor Furlong Well not necessarily a survey What I m looking for is basically tree
preservation and removal plan to the City staff This is all relating to Tract C
Kate Aanenson Correct
Mayor Furlong Okay And what that does then is here s the property owner then is going to
have to say to the City here s what I m planning to do on Tract C And then b would require
them to seek to preserve those that are being protected
Kate Aanenson Which is standard
Mayor Furlong By fencing Correct
Kate Aanenson That s correct
Mayor Furlong Throughout the construction process And 8 a would be accomplished based
upon staff and the applicant working together likely on site After it s staked out So that can be
seen and I think that s how we do it all the time don t we I mean that s just normal practice
Councilman Litsey That s workable
Kate Aanenson Yes
Mayor Furlong So and with 13 now I guess for all of these basically are there any conditions
here that are not related to Tract C Or do all of these relate specifically to Tract C Can you review that quickly because
Kate Aanenson Yeah I would have to
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Mayor Furlong I don t want to put Tract C in 13 and then leave it implied that
Kate Aanenson The only one I m not sure on is the engineering on 13 If there were some other
drainage because the original recording we had was a registered land survey that s why there
wasn t an easement recorded and I don t know
Mayor Furlong And well that s why I thought Mr Oehme said earlier this evening that 13 related only to Tract C
Paul Oehme For the drainage yeah
Mayor Furlong And the what about the other a b and c Is that all Tract C or is some of that D too
Paul Oehme Well to the east I mean I think we need to do evaluate how the drainage heads to
the east and potentially to the cul de sac And also if these utilities are going to become public
we need to evaluate how those utilities are being brought in there so
Mayor Furlong So okay then maybe I misunderstood 13 needs to be for the entire Tract D as
well as C Or is there a sub set in help me understand
Paul Oehme No I would recommend just to the east of Tract C to the cul de sac
Mayor Furlong Okay so Tract C and to the east of Tract C on D
Paul Oehme Correct
Todd Gerhardt It s wherever you know Mark s going to have to tie into those utilities and so
you may have to go onto Tract D to create an easement for the benefit of C
Mayor Furlong Correct and I would think that the if the connection is from Tract C straight to
the north to his driveway to connect into the utilities it s not just that easement but the easement from that point back out to the public utilities as well
Todd Gerhardt Yes If the private utility breaks that property owner should have the rights to
go on there and fix it
Mayor Furlong Or to have
Todd Gerhardt want to
Mayor Furlong Right Exactly and that makes sense Okay So the revised survey under 13 would be for Tract C and as necessary on Tract D to the
Kate Aanenson As necessary yep
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City Council Meeting March 23 2009
Mayor Furlong Okay Alright is that Did you get that on the minutes Nann Let s go and
then the last thing was I guess the last thing was 18 and I fully appreciate the LePlatt s concern I m just I m looking at it practically and from a reasonable and I believe that there s between
the distance between the northern part of or the setback portion of the building on Tract C up to
the north property line then additionally from the distance from that property line up to the
house on Cheyenne Trail that s quite a bit of distance In fact it looks like on the aerial he s
more distance than the distance of some of the houses from Cheyenne to to Willow View further to the east so Those are my recommendations as a way to move forward here this evening
Taking advantage of the compromise that s already taken place between the applicant and staff
and looking for a way to meet people s needs as best we can
Councilman McDonald So are you saying strike
Councilman Litsey remove number 18
Councilman McDonald Are you saying strike 18
Mayor Furlong That would be my suggestion simply given the well as I said earlier
Councilwoman Tjornhom In the motion 18 isn t mentioned It s just 1 through 17
Mayor Furlong 18 is down at the bottom of the conditions
Councilman McDonald On the front page
Councilman Litsey On the front page it s 1 through 18
Mayor Furlong Yeah but I think the staff report wasn t updated back on what was it
Councilman Litsey I don t personally think 18 is too onerous on the applicant I think it gives
flexibility and I trust staff would be reasonable I would be personally I d be receptive to the
other two amendments or changes but I wouldn t be to 18
Mayor Furlong Okay
Councilman McDonald Well I guess could I ask for clarification because that s where all of my
problems have been tonight is on 18 It just says to the north of the property Are we talking about D or C If we re talking about D then I guess I have some problems with that because
now we re going beyond this property If we re talking about C then make sure that the buffer
remains within that Then I don t think we have a problem It should be okay to leave it that
way I m not sure what property we re talking about and that s what I ve been trying to get at
What trees You know are we talking about making them build a berm We ve heard privacy fences All kinds of things and planting evergreens That I think is going a little bit further than
what s required and that s the problem I had with 18 was it was too open ended as to what we re
talking about
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City Council Meeting March 23 2009
Mayor Furlong Well I guess my thoughts on it and the picture on the screen here to the extent
that it says of the property let s for sake of discussion say it is Tract C Okay
Councilman McDonald Okay
Mayor Furlong Then as we talked about before based on the information I have the northern
most point of Tract C is about 30 feet from the north property line of D Which is also the south property line of the homes to the north on Cheyenne and you can see in this picture the distance
you can see the distance that it is from that property line up to those homes Yet if you go to the
furthest right of his picture you ll see that the other homes on Cheyenne back to the home on
Willow View are closer than these two will be
Councilman McDonald Right But I guess my point is you re not going to put any landscaping
in there It s already full of trees and that s why then why is that there If it s going to the north
to the property line of Tract D then I think we still have got some problems because now you re
making someone go in and put things over and above what s currently there and you can t even
get to some of his property because of the trees so they have to go on the other side of the fence That s my problem with 18 is I think it s
Kate Aanenson Can I just again go to where the Planning Commission s rationale was If you
look at the criteria for a private street prevailing development patterns Okay It s on the end of
a cul de sac We all are in concurrence on that Public street would not improve the access I think there s agreement on that And then it says enhance protection of natural resources and
that s where the Planning Commission said you know maybe we should look at the trees to the
north That was a generic north because we don t have the house plan We don t know how it s
going to lay out As the mayor stated which we concur we ll go out there We ll put a fence
around what goes and if we can put additional trees on there s enough loss or putting the utilities in cause additional loss we ll try to put an additional tree somewhere to the north of the site It
could be the house site It says to the north To the north of the home To the north of the if it
doesn t fit it doesn t fit So that s all it s all covered in 8 That s what we I think are in
concurrence on
Todd Gerhardt Right on I mean 8 covers everything on Parcel C
Mayor Furlong It covers 18
Kate Aanenson Exactly
Mayor Furlong 18 s redundant
Todd Gerhardt And I think everybody s in agreement that Parcel D does not you couldn t fit
any trees on there
Kate Aanenson Right unless the road had to get ripped up to put the utilities in for some reason
but agreed so
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City Council Meeting March 23 2009
Mayor Furlong So effectively 8 covers 18 so it s redundant
Kate Aanenson I believe it does Yeah I think the Planning Commission was just struggling
with that are we enhancing the natural resources and we ve modified 8 to make sure that that
happens
Mayor Furlong Yep
Todd Gerhardt So you can eliminate 18 then
Mayor Furlong Okay
Councilman McDonald I mean does that answer Councilman Litsey s concerns
Councilman Litsey Well I ll defer to staff if you think that that gives you enough latitude to
address the concerns that the neighbors have raised and if the neighbors are comfortable with
that
Kate Aanenson Yeah We re comfortable with that That we understand what the Planning
Commission intent is and that it s reasonable requirement
Councilman Litsey Does the neighbors understand do you understand that
Herb LePlatt You know I have some I have some concerns about it but I do understand what
the intent is
Councilman Litsey That sits okay with you
Herb LePlatt Yeah okay the way it stands as long as they don t come in and rip that road out
and they have to go back in and improve that road yeah It s like I said our the least amount
of trees on that whole lot of his is between the north of Lot C and his That s where the least
number of trees exist And part of that is because his driveway goes through there
Kate Aanenson Right That s correct
Herb LePlatt So if we you know you lose anymore in there then there needs to be some
governance some oversight into the and make sure that those And I think 8 does that but what I understand I haven t read it thoroughly in the way it stands now but I think 8 probably
covers it
Mayor Furlong Yeah the key here from a concern standpoint actually is not 8 but it is the
variance that doesn t require them to rip the road out and to rip the road out so I think your concerns are covered
Herb LePlatt Well it would be for utilities because if his utilities are underneath that road I
mean there may be you know they may have to remove a portion of that road
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City Council Meeting March 23 2009
Mayor Furlong That they may have to remove a portion of the driveway but the key is by granting the variance the entire driveway doesn t have to be taken out and built to a 25 foot wide
nor would it if they had to rip out a portion of it would they have to rebuild it to 25 foot wide
Okay So I think you re right I think 8 and I think the variance what I m offering the variance
provides the protection that you re seeking Any other thoughts or comments
Councilman McDonald Well and I think the other thing to one of your points about the
easements they do need to be put in there because you re creating a land locked lot
Mayor Furlong Absolutely
Councilman McDonald And so it s got to have access whether it s family members or not I
think law requires that You can t just create a land locked piece of property
Kate Aanenson That s correct
Mayor Furlong Access easement as well as as well as utility easements to provide any public
utilities from the public street Okay
Councilman McDonald Okay I guess we re good
Mayor Furlong Thank you Would somebody like to make a motion
Councilwoman Ernst What is the motion After all that
Mayor Furlong Councilwoman Tjornhom you want to give it a try
Councilwoman Ernst Go for it
Councilwoman Tjornhom I m going to go for it No pointing fingers at me I make the motion
the City Council approves Alternate B for Planning Case 09 02 with a variance to allow a private street with a width of less than 20 feet and less than a 7 ton design and approves the subdivision
creating two lots as outlined in the staff report subject to conditions 1 through 18 and the
adoption of the attached facts Findings of Fact and action Amending or based upon or
Mayor Furlong Amending Yep
Councilwoman Tjornhom Amending Changes to condition 8 Is that correct Do you want
me to give you the specific language
Kate Aanenson I think we ve got it
Councilwoman Tjornhom That s already been discussed Okay Condition 13 Is that correct
Kate Aanenson Correct
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City Council Meeting March 23 2009
Councilwoman Tjornhom And striking condition 18
Mayor Furlong Correct
Councilwoman Tjornhom Is that it
Mayor Furlong Okay Thank you Is there a second
Councilwoman Ernst Second
Mayor Furlong Made and seconded Any discussion on this
Councilwoman Tjornhom moved Councilwoman Ernst seconded that the City Council
approves Alternate B for Planning Case 09 02 with a variance to allow a private street with
a width of less than 20 feet and less than a 7 ton design and the subdivision creating two
lots as outlined in the staff report subject to the following conditions and adoption of the Findings of Fact for Alternate B
1 Approval of the metes and bounds subdivision is contingent upon approval of the private street
variances
2 A grading plan must be submitted for review and approval and shall comply with the City
Code
3 A utility plan must be submitted showing the existing sanitary sewer and water services to
the existing home the existing gas electric cable and telephone services to the existing home and the proposed sanitary sewer and water services to the new lot
4 A drainage and utility easement must encompass any portion of the new services that crosses
another property The easement width shall extend a minimum of 10 feet on center from
the service
5 If the sanitary sewer and or water service are extended from the utilities within Willow View
Cove an escrow must be posted for the restoration of the street The escrow amount will be
determined when the utility plan is submitted since the extent of excavation is unknown at
this time The escrow will not be released until it is deemed the area is in satisfactory condition after one freeze thaw cycle
6 The sanitary sewer and water hookup charges for Tract C shall be paid with the building
permit application at the rate in effect at that time The 2009 rates are 5 087 for the City
water hookup charge 1 893 for the City sewer hookup charge and 2 075 for the Metropolitan Council sewer charge
7 The party applying for the building permit is responsible for payment of the hookup charges
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City Council Meeting March 23 2009
8 Environmental Resources Specialist Conditions
a The applicant must submit tree preservation removal calculations and survey for Tract
C for City staff approval prior to recording
b All trees proposed to be preserved shall be protected by fencing throughout the
construction process The fencing must be installed prior to any excavation or grading
9 At this time the estimated total SWMP fee due payable to the City at the time of recording is
1 984 88
10 The applicant shall apply for and obtain permits from the appropriate regulatory agencies e g
Minnesota Pollution Control Agency Minnesota Department of Natural Resources for dewatering necessary and comply with their conditions of approval
11 All disturbed areas shall be mulched and seeded or sodded according to following table
Time
maximum time an area can remain unvegetated Type of Slope when area is not actively being worked
Steeper than 3 1 7 Days
10 1 to 3 1 14 Days
Flatter than 10 1 21 Days
These areas include any exposed soil areas with a positive slope to a storm water conveyance
system such as a curb and gutter system storm sewer inlet temporary or permanent drainage
ditch or other natural or man made systems that discharge to a surface water
12 Full park fees in lieu of parkland dedication and or trail construction shall be collected in full at
the rate in force upon approval and recording
13 Submit a revised survey for Tract C and as necessary on Tract D showing the following
a Drainage and utility easements
b All utilities must be shown and relocated if necessary prior to recording
c Driveway access to the new parcel must be shown on plan
14 Submit a 30 foot wide private cross access easement over the shared portion of the private street
15 A drainage and utility easement must encompass any portion of the driveway serving Tract D
and encroaches on Tract C
16 Tract C must meet the minimum criteria for a non riparian lot within the shoreland management
district as described in Chapter 20 Article VI
17 The applicant shall revise the lot lines as shown in staff s layout Alternate B
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City Council Meeting March 23 2009
All voted in favor and the motion carried unanimously with a vote of 5 to 0
Mayor Furlong Thank you everyone That completes half of our agenda this evening No I m
glad we spent the time on it because it s important that we spend time to make sure we get things
right so thank you everyone for your patience and participation We do appreciate that Let s
move on now with our agenda this evening Mr Gerhardt item number 5 Are we going to
proceed with that this evening Which is consideration of feasibility study
DOWNTOWN PARK AND RIDE FACILITY CONSIDER APPROVAL OF
FEASIBILITY STUDY
Todd Gerhardt Yes Mayor It will not take that long Council sat through this before and I m sure Jon and Paul have a quick power point All we re doing is asking for the council to accept
the feasibility study this evening There is no conditions that go along with that All you are
doing is informing you of the design and then anything that would relate to TIF agreements or
master redevelopment agreements would all have to come back at a separate time
Mayor Furlong Okay
Todd Gerhardt So all you re doing is accepting where the street would go How the utilities
would be relocated
Mayor Furlong And okay that s fine Let s start with the staff report please
Jon Horn Good evening Mayor members of the City Council My name is Jon Horn I m with
Kimley Horn and Associates We have been working with City staff and Southwest Transit on
the downtown transit station improvement project We have the completed feasibility report for the project and wanted to run you through a very brief overview of the feasibility report tonight
The project includes public improvements to support the construction of a park and ride facility
by Southwest Transit The number of parking spaces to be provided in that facility is bouncing
around somewhere between 400 to 520 something that will be further identified as a part of this
process The site is located directly behind the Chanhassen Dinner Theater property We have been spending a lot of time coordinating the proposed improvements with Southwest Transit
There are improvements that Southwest will be building as a part of this project There s some
land acquisition that I ll talk briefly about that s included as a part of the project Some roadway
right of way and some land that the City will be acquiring We did do a traffic study as a part of
the process to evaluate the possibility for a traffic signal at either Great Plains Boulevard or Market Boulevard either to support the transit facility as well as potential redevelopment in the
area by the Bloomberg Companies Bloomberg s considering possibly an apartment building
and some office and retail use in the area Based upon the results of that traffic study they re
currently not proposed to be traffic signals at either location It was determined not to be
warranted There were some other recommendations that came out of that traffic study that I ll mention here briefly This is the project location map The red box shows the location of the
parking ramp directly behind the dinner theater It sits at about the location of the existing
corrugated metal building that s used for a scene shop for the dinner theater as well as a bus
shelter at that location In terms of the improvements I mentioned the coordination between the
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City Council Meeting March 23 2009
City improvements and Southwest Transit The City would be doing a number of things We d
be demolishing that metal scene shop building Would be relocating some sanitary sewer and water main that s currently in the area that needs to be relocated for the construction of a parking
ramp That includes some street and storm drainage improvements Southwest Transit will be
building the parking ramp itself Making some modifications to the parking lots in the area and
connections to the parking ramp And then there s a number of private utility relocations that
need to occur in the area where Southwest Transit would be handling that part of it I mentioned the land acquisition There s an existing depot station that sits in the area that currently does not
sit on land that the City owns As a part of this process the City would acquire that property
The City would also acquire public street right of way and then there is the acquisition and
relocation costs for that scene shop that I previously mentioned This exhibit shows the
acquisition that would occur In the yellow and I don t know Paul and Laurie maybe you could use the mouse and kind of highlight the yellow area that would be public street right of way so
the City would acquire that public street right of way as a part of this process There s a
triangular piece of property just south of that where the depot station sits and the City would be
acquiring that Anything north of that public right of way would be easements that Southwest
Transit would be acquiring directly from the Bloomberg Companies In terms of the various improvements that are included as a part of the project I mentioned the sanitary sewer and
watermain relocation This exhibit shows in blue the watermain that needs to get relocated as
well as green the sanitary sewer Currently those facilities run right through the middle of the
gray box which is where the parking ramp will sit So as a part of this process we need to get
those utilities out of the way to allow the parking ramp construction to proceed There s also some street construction that would occur Everything in yellow would be public streets that
Chanhassen would build as a part of this process and red is public sidewalk that would be
constructed I mentioned some of the improvements at Market Boulevard The roadway
connection at Market would actually be expanded to allow a separate right and left turn lane at
this location to help facilitate movements in and off of Market Boulevard In terms of cost a number of project costs There s cost for the construction as well as for the various right of way
and easement acquisition A little over 970 000 for the various construction components Two
of those components would be the responsibility of the City of Chanhassen The relocation of
the sanitary sewer and watermain and then there s all the various right of way and easement
acquisition costs Chanhassen will be responsible for the acquisition and depot station site as well as the relocation of the scene shop The other right of way acquisition will be the
responsibility of the property owners in the area Overall project cost a little over 1 9 million
dollars In terms of the financing a significant part of the project will be financed via
assessments to the benefiting property owners Southwest Transit as well as the Bloomberg
Companies Southwest is paying about 49 of that Bloomberg 51 Chanhassen does have the sewer and water and land acquisition components again for that total project cost of about
1 9 million dollars Did want to mention as a part of this process staff is proposing the creation
of a tax increment financing district to help write down the assessments to the Bloomberg
properties If redevelopment does occur on the Bloomberg properties there s the potential for
their taxes through the tax increment district to help write down some of those costs for the Bloomberg Companies In terms of the project schedule council is receiving the feasibility th report tonight We re proposing to have the public hearing be on April 13 Project will then be
implemented as a part of two phases The first phase is what s necessary to clear the area for the
construction of the parking ramp That is proposed to occur here in 2009 And then the later
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City Council Meeting March 23 2009
improvements would be in coordination with the ramp likely wouldn t occur until 2010 The
ramp itself is proposed to start construction in the fall of 2009 and continue into 2010 That s just a very brief overview of the project With that I ll open it up for council questions
Mayor Furlong Okay Thank you Any questions for Mr Horn or staff Mr McDonald
Councilman McDonald Just one question You talk about the traffic studies and the possibility of lights and everything Where are you looking at for the lights You ve got that one yeah on th that map right there Are you looking for a light Okay we can go there If you go to West 78
Street Are you talking about something coming out there or are we talking about the new
Market Boulevard that would empty out onto Great Plains Boulevard
Jon Horn Yeah the reason I blew by the other exhibits that didn t show both intersections so
Councilman McDonald Okay
Jon Horn This overall map shows the connection of both Great Plains and Market and I don t know if maybe you guys can highlight with the mouse there Whoops did I do that
Laurie Hokkanen No I did
Jon Horn Great Plains Boulevard at that location as well as Market over on the other end Both those accesses would provide access to and from the ramp so we looked at the possibility of
installing a signal at either location We did not warrant a traffic signal based upon the proposed
redevelopment by Bloomberg The one at Market Boulevard is actually a little closer to meeting
warrants so the recommendation then would be after some redevelopment plans are developed
we would want to evaluate that a little closer to see if it s possibly warranted at that location There are a number of extenuating circumstances with the railroad tracks and some of the other
intersections in the area but they kind of complicate that but those were the two primary
intersections that we looked at for traffic signals
Councilman McDonald Okay and what you found is that they re not warranted based upon your initial studies
Jon Horn Correct
Councilman McDonald Okay
Councilman Litsey Is there any need for a redesign or improvements of those roads because
you know they both have well at least the one over by Cub there and stuff they have the two
lanes each way but if you don t have turn lanes it can be accident prone if you re making left
turns
Jon Horn Yeah we looked at that and there was recommendations in making improvements to
the actual roadways that are connecting to that from the ramp but in terms of modifications on
either Great Plains or Market that is not proposed as part of this process
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City Council Meeting March 23 2009
Todd Gerhardt So you would say there s not a need at this time
Jon Horn Not yes based upon the analysis that was done there s not a need
Todd Gerhardt And the ranking kind of goes from A to F and of course F being the worst This
came in towards a C
Jon Horn Yeah and probably the most significantly impacted or the most significant issue is a
left turn from the roadway from the ramp onto Market Boulevard That was the most
challenging movement that s there
Councilwoman Tjornhom And that s challenging now
Jon Horn Right
Councilwoman Tjornhom So it will probably only get worst I would think
Jon Horn There was some discussion with Southwest in terms of operation at the ramp and how
they d run their buses to try to avoid some of those issues So I know there s some operational
issues that Southwest was planning to evaluate as a part of this process as well
Mayor Furlong Okay Could you summarize again just what is before the council this evening
Jon Horn Before council this evening is to basically accept the feasibility report and then order
the public hearing which would occur in the first meeting in April
Mayor Furlong And the feasibility report relates to the relocation of the utilities as well as the
construction of the private or excuse me the public street
Jon Horn Yeah it s basically building demolition utility relocation and public street and storm
sewer construction
Mayor Furlong Okay Can you go back to your schedule on the or slide on the schedule rdth please Yep So we re here tonight on March 23 so we ll have the public hearing on April 13
and then continue with the proposed projects and during that period there would be a site plan
that will come forward as well
Todd Gerhardt Mayor council What I d like to do this evening we still have some issues to
work out with Southwest and Bloomberg and until we have those issues worked out I would th prefer that we wait until our April 13 meeting to call for the public hearing so we re going to
push these things back here a couple of weeks I still think we have time to accomplish everything The key thing here is Southwest needs to pull a building permit yet this fall so we
have to make commitments and I think we can do that still but we have to work out these issues
with Bloomberg and Southwest on ramp location and where exactly the road s going to be so
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Mayor Furlong So tonight you d recommend that we simply receive the feasibility report
Todd Gerhardt Yeah
Mayor Furlong Accept the feasibility study and then we ll defer calling the public hearing until th our next meeting on the 13
Todd Gerhardt That s the goal right now
Mayor Furlong Okay And I would suggest if that s the case maybe we can just bring that
resolution calling the public hearing back on our consent agenda since we ve discussed it this
evening and all it would be doing is picking the date for the public hearing so that this process can continue Is that fair
Councilwoman Tjornhom I think it is
Todd Gerhardt And Mayor and council accepting the feasibility study doesn t commit you to anything The feasibility study report and presentation is to inform the public of this project so
it s on the public record So anybody that may want to come in review the information it s
available on our web site and by you accepting that you re giving kind of a commitment that this
is the proposed plan
Mayor Furlong Okay
Councilwoman Ernst So there s no financial obligations
Todd Gerhardt None whatsoever
Mayor Furlong Any other questions of Mr Horn Mr Gerhardt Mr Oehme No Okay
Very good Thank you Any discussion This the starting point of what I think is going to be a
nice plan but I m interested in other people s thoughts and comments as well
Councilman Litsey Well I agree totally I think this is a wonderful project and it s exciting and
we re taking the first step so
Councilwoman Tjornhom Yeah no I have to agree I think as a council I think we did put our
initiative one of our initiatives is being proactive when it comes to business and keeping our downtown healthy and this is an excellent opportunity to bring 400 people in and out of our town
everyday so I think it s a good project
Mayor Furlong Thank you Other thoughts
Councilman McDonald I m all in favor of moving forward on it also I think it will add a lot to
the downtown area It gives us a lot of future opportunities as to what we do with downtown
because it solves a big parking problem so
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City Council Meeting March 23 2009
Mayor Furlong Okay Thank you Anything else Councilwoman Ernst
Councilwoman Ernst I think it s a good project I guess my only I do have some questions
about the whole financing piece which I ask at a later date obviously but you know I think it s a
good project
Mayor Furlong Thank you I agree I started out by saying this is a good starting point It is a good starting point I agree with the comments made It also is a good public investment right
near one of our major employers in town which is the Dinner Theater and this is really going to
create opportunities One of the advantages for locating this transit station the parking ramp
where we are is Monday through Friday it will serve transit needs in the area and evenings and
weekends it will serve our theater guests Patrons to our town so it really provides a dual purpose and it s nice to see it Together I would like to publicly thank Mr Gerhardt and anyone
on his staff that has been actively working behind the scenes trying to move this forward and
successfully moving it to the point where we are today I think we ve got a few more things but
there s some complexity to this and so we ll work them out in the next few weeks and bring it
back and keep it moving
Todd Gerhardt Keep that plate spinning
Mayor Furlong Keep it going Very good If there are no other comments is there a motion
that the City Council approve acceptance of the feasibility study
Councilman Litsey I ll make the motion the City Council approves a resolution accepting the
feasibility study for the downtown park and ride project 08 11
Councilman McDonald I ll second
Mayor Furlong Thank you Made and seconded Any discussion on the motion
Resolution 2009 25 Councilman Litsey moved Councilman McDonald seconded that the
City Council approves the resolution accepting the feasibility study for the Downtown Park and Ride Project 08 11 All voted in favor and the motion carried unanimously with a vote
of 5 to 0
Mayor Furlong I would ask the council given the time do we want to take a quick 5 minute
break before we continue Okay Let s go ahead and do that and let s just take a quick break subject to the call of the Chair but let s make it really short Thank you We are in recess
WESTWOOD COMMUNITY CHURCH EXPANSION REQUEST FOR
CONDITIONAL USE PERMIT FOR MULTIPLE PRINCIPAL STRUCTURES ON ONE
LOT AND SITE PLAN REVIEW FOR A 51 000 SQUARE FOOT BUILDING EXPANSION 3121 WESTWOOD RIVE APPLICANT CUNNINGHAM GROUP
ARCHITECTURE P A OWNER WESTWOOD COMMUNITY CHURCH
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City Council Meeting March 23 2009
Kate Aanenson Thank you Mayor members of the council As you indicated there s two
requests with this action tonight One is for a conditional use to allow more than one building on a lot which we do allow in the commercial district and secondly for a site plan approval This
item did appear before the Planning Commission on March 3 2009 and the Planning
Commission voted unanimously 6 to 0 to recommend approval of the project Just to give a little
background of the project itself This site Originally the Westwood Church was given approval
from the City Council back in 2001 At that time the only access to the property was off of Tanadoona Drive and they do have all their own private utilities on this site With their next th expansion we did request that West 78 Street be built and so now there s two access And they th use that as their primary access West 78 Street So that resolves a lot of the issues that we
had We didn t do an environmental assessment but we did do a traffic study on this so this
project isn t increasing the traffic just providing additional building The site plan that I m showing you
Mayor Furlong Now we lost it
Councilwoman Tjornhom There was such an echo I think back feed that was going on Someone in the audience asked that we speak a little clearer and louder in the microphones
Kate Aanenson Alright So the arrow that s pointing so this new building will be located
between the existing sanctuary and the parking lot so there s minimal grading Minimal for
engineering wise Minimal disruption of the site so the wetland all the utilities are put in place for this to actually be a pretty smooth project So the applicants themselves are proposing the
darker building is the new addition A 51 000 square feet to their existing fellowship hall which
is 72 120 square feet So the new additional includes classrooms offices meeting rooms
gathering spaces and a multi purpose room I ll go through the architecture a little bit more So
this would be the new facility Now I m looking at their valuation of their plans The entire building may not be built at this time The gymnasium portion of that piece on this which would
be to the top of the screen that area may not be built at this time The classroom space I ll
show you how that is represented in a picture in a moment So the two buildings facing you
would be the addition the building behind you is the fellowship hall So the building that s
closest in the foreground is actually a building that we ve asked for a little bit more fenestration a little more windows on that and that s a multi purpose kind of gymnasium Just to the top If
you ll notice there s some smaller windows on the side facing the parking lot If you could just
switch to this screen Paul This is the material samples The existing building s cedar board
They re going with a hardy plank cement board and with these bricks which will be the which
will be very similar in architecture You can switch back thank you So again mimicking the existing building how that goes
Councilman Litsey Kate can I just ask you
Kate Aanenson Sure
Councilman Litsey Are you saying there s you re asking for more windows than
what s here
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City Council Meeting March 23 2009
Kate Aanenson On the top yep On the top On the top portion of that
Councilman Litsey Okay Right up there
Kate Aanenson Yeah Exactly Thank you So that would be to make it compliant and it has a
high visibility So other than that I ve gone through in the staff report it talks about all the th architectural detail that it does meet and again the access coming off of West 78 The grading and drainage There is a wetland on site The storm drainage is on site I think I d have to go to
another view of the building So now in the foreground is the new portions of the building You
can see the fellowship hall with the brick towards the front so they re mimicking that brick as I
showed you on the materials on those lower portions So it does meet all the architectural
standards It does meet the site design There is a play area You can see between the two buildings on the back there which is nicely landscaped but then it comes towards the wetland
storm water pond in the foreground on that picture So the Planning Commission felt it was well
designed Again we have done other projects where we ve done them in phases where we ve
done approved 3 stories for a building They ve only built 2 so if this is built in phases what
we re doing tonight is approving the site plan for the entire site and then if they break it into phases they wouldn t have to come back before the Planning Commission or the City Council
They would just submit their building permit and continue on with that phase so we re giving
site plan approval for the entire site Again the motions would be for the conditional use for
more than one building and then for the 51 000 square foot multi purpose building So with that
I d be happy to answer any questions that you may have
Mayor Furlong Thank you Questions for staff Ms Aanenson the request for additional
windows on that one building Is that included in one of the conditions
Kate Aanenson Yes It s condition number 2
Mayor Furlong Okay And does this is there a standard for fenestration for buildings
Kate Aanenson Yes
Mayor Furlong Okay Is it 50 or what is the requirement
Kate Aanenson Yeah what we did is we looked at the entire building and then looked at the
purpose of that building and putting it up higher it works
Mayor Furlong Okay Okay So when it just says windows you ve already well we can ask
the applicant
Kate Aanenson Yeah we discussed how
Mayor Furlong Is there agreement on that
Kate Aanenson Yes
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City Council Meeting March 23 2009
Mayor Furlong Okay Okay for now Thanks Any other questions for staff at this time
Okay No Is the applicant here this evening Or representatives Is there anything you d like to address the council or come forward at this point
Charlie Stoffel I don t think so
Mayor Furlong Okay The issue on the windows you re in agreement with that and what staff is proposing
Charlie Stoffel I guess I will speak to that Charlie Stoffel with Cunningham Group
Architecture representing Westwood
Mayor Furlong Good evening
Charlie Stoffel I guess the windows really was the only thing that came down to any of the I
guess items that staff had an issue with It s going to be a multi purpose space which can be
used as an alternate worship venue Right now we have very limited windows in this space because they want to treat it as a black box on the interior So adding windows to that face
defeats the interior use of the building So if we were to put windows on it we d end up putting
black out shades on it and have black out shades on it primarily during the entire use of the
building So that would be our only I guess our only concern with that exception to what we
have presented to the City so far
Kate Aanenson In other circumstances where we ve done that for example on Office Max
we ve used the spanrow windows so they have the window look to that so I think we d like to
work with you and do something so architecturally it looks like there s something there I think
we can work through that
Charlie Stoffel That was the only comment we had and I think we can come to a solution on
that
Mayor Furlong Good Okay Any questions for the applicant Okay thank you Any thoughts or discussions on the matter before us this evening There are a number of motions
So it s a conditional use permit modification to a conditional use or approving it plus the site
plan approval Any questions on that
Councilwoman Tjornhom It seems to be pretty well in order I guess it was one of those scenarios we talked about where it s not necessarily rubber stamped but a lot of work has been
done in the background with staff and the Planning Commission and now it is here and it seems
to be everything s in order so I recommend going ahead with it
Mayor Furlong Okay thank you Any other comments
Councilman Litsey I feel likewise I think it s pretty straight forward and I think it s a nice
architecturally it looks very nice and compliments what s there already so I think it will be a nice
addition
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City Council Meeting March 23 2009
Mayor Furlong I guess I ll just make a quick comment that I m happy to see the Westwood Community growing and needing more space and that s positive for that organization I know as
well as the City so good to see Would somebody like to make a motion
Councilwoman Ernst Sure
Mayor Furlong Thank you
Councilwoman Ernst I make a motion that we approve a conditional use permit to permit two
buildings on one parcel subject to condition number 1 on page 11 of the staff report And that
we approve Site Planning Case 09 03 for a 51 000 square foot two story multi purpose building plans prepared by Cunningham Group Architecture P A and Westwood Professional
Services Incorporated dated January 30 2009 subject to conditions 1 through 17 on pages 11
through 12 of the staff report And adoption of the attached Findings of Fact and
recommendation for Planning Case 09 03
Mayor Furlong Thank you Is there a second
Councilman Litsey I ll second that
Mayor Furlong Made and seconded Any discussion on the motion
Councilwoman Ernst moved Councilman Litsey seconded that the City Council approves
a Conditional Use Permit to permit two buildings on one parcel subject to the following
condition and adoption of the attached Findings of Fact and recommendation for Planning
Case 09 03
1 The site development shall comply with the requirements of the approved site plan 09
03
All voted in favor and the motion carried unanimously with a vote of 5 to 0
Councilwoman Ernst moved Councilman Litsey seconded that the City Council approves
Site Plan Planning Case 09 03 for a 51 000 square foot two story multi purpose building
plans prepared by Cuningham Group Architecture P A and Westwood Professional
Services Inc dated January 30 2009 subject to the following conditions
1 The applicant shall enter into a site plan agreement with the City and provide the necessary
security to guarantee erosion control site restoration and landscaping
2 Windows shall be added to the northwest elevation in the multi purpose area
3 In addition to the fire sprinkler system required by the building and fire codes Class III fire
department standpipes shall be added to the building in locations approved by the
Chanhassen Fire Marshal
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City Council Meeting March 23 2009
4 The applicant shall contact Chanhassen Fire Marshal for location of yellow curbing to be painted and locations of No Parking Fire Lane signs
5 Buildings are required to have automatic fire extinguishing systems
6 Building plans must be prepared and signed by design professionals licensed in the State of Minnesota
7 Retaining walls new and additions to existing over four feet high must be designed by a
professional engineer registered in the State of Minnesota and a permit must be obtained
prior to construction
8 Inlet protection is provided for all proposed stormwater inlets until such a time as final
stabilization is achieved
9 The rock construction entrance be expanded to 75 feet per City code or if this is not practical to do so the applicant must show why this is not practical and maximize the rock
construction entrance to the greatest length practical
10 Silt fence north of Pond B be extended to the northwest to the 990 contour
11 City details shall be included in the plan set for all erosion control best management practices
and storm sewer structures
12 One of the three inlets into Pond B must be eliminated It is preferable that the most easterly
inlet be eliminated so that maintenance can occur as efficiently as possible
13 Pond maintenance access should be shown on the plan
14 The applicant shall determine if any additional permissions are required and apply for and
obtain these permits from the appropriate regulatory agencies e g Minnesota Pollution Control Agency Minnesota Department of Natural Resources for dewatering and comply
with their conditions of approval
15 Surface drainage from the top of the wall should be directed to the proposed catch basin or
else a drain tile system shall be installed to convey the runoff to the storm sewer
16 If on site earthwork quantities do not balance and materials need to be imported or exported
from the site the developer will need to supply the City with a detailed haul route for review
and approval by staff
17 Any material exported to another location in Chanhassen may require a grading or interim
use permit
All voted in favor and the motion carried unanimously with a vote of 5 to 0
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City Council Meeting March 23 2009
PUBLIC WORKS FACILITY PROJECT 08 03 APPROVE PRECAST STEEL BIDS REVIEW BIDS FOR OTHER ASPECTS OF CONSTRUCTION
Paul Oehme Thank you Mayor City Council members The public works facility used the
construction management approach to obtain bids and quotes for the project This approach
allowed each of the specialty trades contractors to bid separately on portions of the project instead of through one prime contractor In all 16 trade areas or bid packages were bid out Staff
also obtained quotes from contractors for smaller items in the project that met quoting
requirements The only bid items left for the project is the bituminous paving This item will be th bid out later this summer On Tuesday March 17 quotes were received for this project and then th on March 19 last Thursday public bids were received for the 16 advertised bid packages The City s construction management service company RJM Construction worked through the City to
receive the quotes and bids For tonight s meeting staff is requesting council approve concrete
and masonry bids for those categories Precast walls precast planks and steel material bids th These items have long lead times to fabricate On April 13 the council will be asked to approve
the rest of the bids However for tonight s meeting staff will be prepared to review the bids and quotes received for the council The City did receive favorable bids and some significant cost
savings for this project using this method we believe For tonight I would ask Brian Recker with
RJM and Associates to give a brief review of the bids and the quotes that we received and
Thomas Stromsted is also here from the architect if you have any questions for them
Mayor Furlong Very good Good evening
Brian Recker Good evening Mr Mayor and members of the council Thank you for having
me here again tonight and very happy to speak with you in regards to the bids that we received
last week as well as the quotes and Paul did mention both bids and the quotes that we received we re very pleased to announce that on Thursday for the 16 bid packages that we did have bid
out we received 130 bids that spread throughout all 16 of those categories so we re very pleased
with the turnout of what we ve had Much more not much more but more than what we ve seen
a lot I think a lot of that s to do with the market lots with the advertising and the direct calling
that we did to all the contractors as well What I d like to present tonight is a bit of a summary of the bids and the quotes that we received and pertaining to the overall project budget In some
past meetings we ve had opportunities to take a look at some of the budgets that we ve put
together and it s a very similar format to what you ve seen in the past so if I could maybe I ll
I m not sure exactly where to put this down Alright I m going to kind of lay those two side by
side and I think you might have received a copy of that in your packet here as well and I did a good job it looks like of making it very small writing to be able to read so I m going to kind of
walk through there Again I think you got some of this in your packet
Todd Gerhardt Brian can you do one at a time
Paul Oehme Here let me put this up Maybe that s a little bit easier to read
Councilman Litsey Little bit
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City Council Meeting March 23 2009
Mayor Furlong For whom
Paul Oehme Let s do one at a time
Brian Recker One at a time Okay This represents really all the construction costs associated
with the project on the first sheet and how we separated it as you can see is we listed at the
beginning all of the public bids that we received on Thursday and those are the ones with the more formal bid process and these we had everybody submit bids sealed bids on Thursday of
last week The next section are all the quotes that we solicited on behalf of the City to try to gain
more local participation and again try to get some smaller contractors involved and you can see
by the value of some of those contracts there are some smaller categories of work that we did
solicit Below that we have some miscellaneous budgets One of those budgets is for some remaining site work that we have to do to get prepped for some of the areas outside of the
building The asphalt paving that Paul noted earlier that s going to be bid out here this summer
and then some landscaping appliances and commercial vacuum that we re holding some project
allowances for The bottom part here are just some general condition costs that RJM
Construction will have on the project as well as some other miscellaneous on site activities that we ll be managing on behalf of the City And then you can see that the sub total that we have
here of just a little over 7 million We are currently holding a 5 construction contingency and
then there s a construction management fee in the overall construction budget The second sheet
that we have here summarizes some of the other costs more of what we call the soft costs or
owner costs that you can see the soil correction that the City s already done on the project site The testing company that we ll need to hire to make sure that all of the work that s done is of the
quality required by code There s some insurance costs Some furniture costs and electrical
service and fiber optic Those are utilities that need to be brought into the project site itself
through Xcel and who the City decides to choose for fiber There s design fees that we have
with that also and so you re looking at a total project budget with the bids and the quotes that have been received to date of 8 442 414 and what that reflects essentially is a savings to the
overall approved project budget of about 357 000 So what we saw through the last budget to
this budget because we were tracking just about a percent higher than the budget the last time
we looked at the overall project is we were about 5 under where we were at when we were
projecting and where we see a lot of that coming in again it s just I think with the market and with the number of contractors interested in the project we saw some savings which we talked
about at the last meeting that we might see with this bid process Before I talk a little bit about
the alternates is there any questions from the council in regards to some of the information I just
presented I threw a lot at you real quick there so
Mayor Furlong Any questions at this point
Brian Recker Great
Mayor Furlong Excuse me can I clarify something In looking at the bid summary by trade there s some 3A 4A and there s a combined Do we actually save money by going with the
combined
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City Council Meeting March 23 2009
Brian Recker We did We did A lot of times we have contractors that specialize in some
concrete We ll have some that specialize in masonry and that s all they really want to bid on because they don t do the other And some of the contractors that do those trades also do both of
them and so whereas there is a bit of an economy of scale from maybe having just one of the
two contracts if they can have both often times they find that they can be more competitive
And in this situation with the contractor we ll be recommending for that that was the case
Mayor Furlong Okay thank you
Brian Recker As we looked at the alternates we talked a little bit about this at the last meeting
as well is that we looked at some opportunities for some cost savings and were also some
opportunities that maybe some additional cost items that we may be able to implement based on how the bids came in The first alternate we looked at is rather we have a resonance floor which
essentially is kind of a clear epoxy type flooring in a lot of the offices in the facility A little
more expensive than your standard VCT type Those are the 12 inch square plastic floorings So
we looked at an option of replacing all that epoxy with a VCT and of course we saw a savings
with that of about 21 000 We have some retaining walls on the site and what we had in the base bid is those larger kind of 2 foot by 4 foot blocks that you see a lot that s being put in a lot
of facilities and around and we looked at well maybe maybe if we looked at a Keystone the
smaller one we d save some money and there s a little bit of a savings with that also The next
two alternates number 3 and number 4 pertained to a possibility of not paining certain areas of
the vehicle storage if we need to try and save some money And so to not paint the walls of the vehicle storage we saved about 8 600 To not paint the ceiling of the vehicle storage was a
savings of about 27 000 We looked at an alternate to provide a motorized gate at the front
entry of the building That option was about 10 000 as you see The base building s roofing
system right now is comprised of what s called an EPDM roofing system It s a membrane
roofing that has a rock ballast on top of it and that s for the majority of the building We did look at an option for what s called a TPO roofing which is a fully adhered white roofing system
that has no rock on it and we saw a proposed cost increase of about 55 000 There is a wall that
is on the west elevation of the building It s a precast wall and since that wall was not as
viewable from the public there was an alternate that was taken to reduce the finish on that wall
to a lesser expensive finish and for that alternate number 7 there was about a 18 000 savings We have overhead doors on the project Quite a few of them actually The base bid was a 3 inch
thick door and we looked at maybe providing a 2 inch thick door and we did that We did see a
savings of 16 000 Alternate 9 we had in the project because we were working through code
requirements in regards to the large vehicle storage area and whether or not we needed to have
code or we needed to have smoke exhaust hatches put in throughout the area and so as we worked through that with staff we found that per code by doing some due diligence that that was
not required And as you can see with that work actually that would have been 72 000 but we
did find out later that that would not require And then the last alternate 10 was to provide
skylights through the vehicle storage area and the number that you see there is reflective of
adding 12 skylights to that area So at this time and with the construction management process that we have some of these alternates will affect the contractors that we re recommending for
award tonight and some of the alternates do not And so it gives us some flexibility in making
some decisions on which alternates we d like to select as a group And so tonight with the
contractors that we are recommending for award the only alternates that affect those contractors
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are alternate 7 and alternate 10 and that is for the standard gray finish at the west elevation
and the 12 skylights
Mayor Furlong Question then on the alternates For alternate 7 and 10 are those included in
the proposed numbers earlier up to that up to the 8 443 000 is it 442
Brian Recker Good question The summary of the budget above that the summary of this budget right here above this entire box this number does not include any of these items down
here
Mayor Furlong Okay
Brian Recker So as an example if you were to accept Alternate 1 you would delete 21 000
off of this bottom line down here If you were to accept the 12 skylights we re adding 48 000
to that bottom line Cost of the project if that makes sense
Mayor Furlong Okay So you re recommending that we for alternate 7 help us understand what s being recommended there Is that multi tone
Paul Oehme Yeah Actually that I can answer that one Mayor That one we had originally
envisioned just a standard gray concrete gray color Smooth finish panel That s on the west
exposure to the building It s there s no access There s no access basically to that side of the building No one would really see it There s just a tree canopy on that side of the building
That was our initial intent Looking through and it was kind of a last minute alternate Where
else could we try to save some money so that we threw that in as a as another alternate that we
needed to look at
Mayor Furlong Okay
Paul Oehme What we recommend now is not accepting that alternate based upon code
requirements and basically maintaining the requirements that we would envision or require for
other for other buildings or other developers that would come in It s a code requirement I think that we want to be consistent with how we are dealing with this building as well
Mayor Furlong So when this says recommend for award that is already included up in the
8 442 000 and that is part of what we re being asked to do this evening
Brian Recker Correct Actually if I could in the letter that was submitted with the various bid
categories for recommendations and this was the
th Mayor Furlong The letter dated March 19
Brian Recker Yes You can see those contract amounts right there that we recommended for
award would include accepting alternate 7 and alternate 10
Mayor Furlong Okay but I thought I just heard that we don t want 7
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City Council Meeting March 23 2009
Brian Recker And that is correct When Paul and I were working on this here last week and putting together recommendations there was a desire to accept alternate 7 at that time so when
we wrote the recommendations it did include that so
Paul Oehme Yep Yeah we received the bids on Thursday so in the scramble to get this
background together
Mayor Furlong That s fine I want to just clarify that this does not include alternate 7 but it s
your recommendation this evening that alternate 7 not We don t we don t change to alternate 7
We stay with the original plan
Brian Recker Correct
Todd Gerhardt Mayor council members After a short discussion with our planning director
and the architect it was recommended that we have all four sides look the same
Mayor Furlong That s fine I don t have a problem with that I just wanted to clarify so Does
that okay So that would change the that would change the numbers on this by the
Brian Recker It would change the number for the recommendation for bid category 3B only
Mayor Furlong Okay
Councilwoman Ernst Making it higher of course
Brian Recker By 16 000 and some change correct
Todd Gerhardt It doesn t change the low bidder though
Brian Recker It does not change the low bidder
Mayor Furlong Okay Thank you Did you have a question
Councilwoman Ernst That answered my question
Mayor Furlong Okay thank you So is the amount in the proposed motion for 3B the correct amount or does that need to be modified based on
Brian Recker That does need to be modified
Mayor Furlong Okay To what amount Or can you figure that out and let us know
Brian Recker I have it here if you d like to modify that That revised contract amount not
accepting alternate 7 would be a total of 692 605
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City Council Meeting March 23 2009
Mayor Furlong 692 605
Brian Recker Correct
Mayor Furlong Thank you Okay Councilwoman Ernst
Councilwoman Ernst So that actually decreases our savings then right
Brian Recker Well currently the numbers that totaled the current 8 442 000 included the
upgraded finish to that wall So we are not going to the budget that we currently have does not
include that savings so by not accepting that savings the budget stays exactly where it s at At
8 442 000 That savings had not been taken into consideration when we established the budget amount that we re at right now
Councilwoman Ernst Okay Thank you
Mayor Furlong And then another question Alternate 10 Is that included in the proposed motion numbers Which category does that affect
Brian Recker That would affect the bid category 5A and the base bid amount that we re
proposing for 400 863 would include the cost associated with alternate 10
Mayor Furlong Okay thank you Okay Do you want more questions now or do you have
more to present
Brian Recker Well I do have if I could just quickly
Mayor Furlong Okay please do
Brian Recker Present to the council just the summary of the bids that we did receive for the
various categories and the first summary we have these are all the bids that we received for the
concrete bid package and as you can see there was quite a few bidders that we had that presented numbers These were the individual bids that were received for bid category 3A and
these were a list of the combined bidders for bid category 3A and 4A that you were asking about
a little earlier and some savings that you ll see So Dayco Concrete is the contractor who
provided the combined bid for 3A and 4A and looking at the low bid for the 3A building
concrete and then with the low bidder for the masonry value and adding the low bidders for each one Dayco Concrete is a low as a combined bid of actually less than 1 000 So very close bids
And so those are how the masonry and the precast As an overall difference in the engineering
estimate and the actual amount for the precast and the masonry was a difference of about 5 000
from what we had in the engineering estimate The precast wall panels you can see we received
3 bids for those and that was from Fabcon Hanson and IPC and as you can see Fabcon actually had a very competitive bid amount of 692 and the reason we only have 3 bids in that category is
because there s only 3 contractors in the area that have the capability of doing that type of work
And it s very similar to the bid category of 3C for the precast plank again There s a few people
that have that capability and Molin Concrete again very very competitive and we recommended
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for award And then the last category is the category 5A where we had 4 bidders and Thurnbeck
Steel as you can see again had a very competitive bid on it
Mayor Furlong Question for you That last sheet if you could put that back up Please That
shows 6 skylights under 10 is that correct
Brian Recker I m sorry and that actually should reflect 12 A total of 12 skylights So that is all the presentation that I have so I would be happy to accept any more questions that you might
have
Mayor Furlong That s fine Yes Councilwoman Tjornhom
Councilwoman Tjornhom With all these contractors and the bids being accepted do you have
any experience with these contractors
Brian Recker Good question Actually with all the contractors being recommended tonight
we ve worked with all of the contractors Quite often actually Dayco Concrete is a local contractor here in Chanhassen and a contractor that s done a lot of work for our company over
the years We have a very good experience with them And the precast wall panels with Fabcon
we ve done multiple projects with them Very similar type of facilities that is being built here
with this project as well as Molin and Thurnbeck as the structural steel supplier so to answer
your question we ve worked with all of the contractors and had very good luck with all of them
Councilwoman Tjornhom Okay
Mayor Furlong Thank you Any other questions Councilwoman Ernst
Councilwoman Ernst Can you tell me what kind of a bid process you use for this
Brian Recker Well the bid process there is an established competitive bid process that we
follow for all City projects and I m not sure if that s the question that you re asking
Councilwoman Ernst Well was it a paper bid Was it an electronic bid
Brian Recker Oh okay Yeah exactly How the bid process works is that after we advertise
for the project for bids we establish a date in which all the bids need to be provided That was
last Thursday and within the documents that we provide to all the contractors is a specified and required bid form for them to fill out so that all the bids are the same from bid to bid so that we
have a very close comparison from one to the other And so they provide they write down their
bid on that They provide some bid security with that Put it in an sealed envelope and they
actually deliver it to the City by 2 00 that afternoon It would have to be here by 2 00 Otherwise
if it s after 2 00 we can t accept it
Councilwoman Ernst So it was basically a sealed bid process
Brian Recker It was a sealed bid process
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Councilwoman Ernst And you compared it was apples to apples except for the alternates that were listed here
Brian Recker Yes All of the bids every one of the bids that we received for each one of the
individual bid categories was an apples and apples comparison Within the bid documents we
tell the contractors exactly what they are supposed to include with each one of their bids So concrete has a very specific package of all the items that they need to include so when
contractors bid on that they do have the same information from one contractor to another Steel
might be a little different but it s the same process
Councilwoman Ernst Okay thank you
Mayor Furlong Any other questions Mr McDonald
Councilman McDonald I have a question about alt 8 and I guess maybe Paul can just give me
some assurances on this We re doing from a 3 inch door down to a 2 inch door Structurally what does that do to us I mean I know we re saving money up front but are these doors more
prone to damage so that down the road we re going to have to replace them and any savings we
had we just lost because now we have to get new doors Has that been looked at I mean are we
truly getting something here that is going to last
Paul Oehme Yeah right I mean we looked at that and just summarizing the alternates that
were included in the bids we didn t know how the bids were going to come in Our last
assessment was about 800 000 or 80 000 over the original project budget So we added in
items for deducts and adds to the contract depending on how the bids came in This is one that
we just can t we just though you know we know there s some significant savings there going to a thinner door Roll up or garage door There is some loss in R value Some structural strength
as you had also pointed out so this is one of the items that we re not we don t have to decide on
tonight If we want to take the owner or not We just wanted to present all the alternates before
you tonight and just talk about where we re headed I mean right now we would not anticipate
recommending to the council to award that Award that alternate just based upon you know how the bids came in and the 3 inch door s already in the contract In the base bid so you know we
prefer to use it leave it in as a 3 inch door but that s to be decided at a future council
Councilman McDonald Okay because yeah my only concern is that there may be some initial
up front savings but if anything happens to the door and it gets damaged and it probably will A truck s going to hit it Someone will run into it All of a sudden now you can t repair it We re
looking at a brand new door and it ends up costing us we eat up all the savings so
Paul Oehme Exactly Yep we were just looking out for the project budget
Brian Recker Yeah just looking for some options If we needed to find some savings where
those savings may be able to come from
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Councilman Litsey Basically we re just looking at the alternates as the bid package for that
comes up right
Paul Oehme Right
Councilman Litsey And since the ones we re doing tonight are the ones that involve what
we re approving Why approve something until it comes up and then if it comes in lower
Brian Recker We would anticipate for the next council meeting that we would bring the rest of
the bids back to the council At that time we would our plan is to have a recommendation for all
the remaining alternates as well
Councilman McDonald Okay
Brian Recker To do some more due diligence on some of those
Councilman McDonald Okay thank you
Todd Gerhardt The only other point mayor and council members the last time we were here if
you remember we were over budget by about 400 000 so you know we ve brought good news
this evening and
Councilman Litsey Great news
Todd Gerhardt We got a little nervous a month ago and said oh we ve got to bring this back
into budget so they re still on the table for you to consider but staff will bring back
recommendations for each one of the items and cost benefit of going for it or not
Mayor Furlong Okay Alright thank you Any other questions Okay And the items before
us this evening are some of the major items Clearly it s the bids have come in favorably
relative to estimates and the overall project is looking better than it looked before which is
always good to see so I think we re taking advantage of a competitive situation or perhaps not taking advantage is the right word but enjoying the results of a competitive situation here and it s
going to give us some more opportunities So at this point I think the proposed motion the
beginning of the staff s report is correct but for which one is it Item 3B which would be
modified to read 692 605 Would somebody like to make the motion
Councilman McDonald I ll go ahead and give it a try
Mayor Furlong Thank you
Councilman McDonald I make a motion that the City Council approves bids for category 3A and 4A building concrete and masonry to Dayco Concrete in the amount of 994 200 Category
3B precast structural concrete walls to Fabcon Incorporated in the amount of 675 000
Mayor Furlong Nope That s the adjustment
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Councilman McDonald Oh it s 6 I m sorry 692 692 605 Category 3C which is precast plank to Molin Concrete Products Company in the amount of 116 337 Category 5A which is
structural steel joist decking and miscellaneous steel materials to Thurnbeck Steel Fabrication
Incorporated in the amount of 400 863 And City Council approves that s it
Mayor Furlong That s it Okay thank you Is there a second
Councilwoman Tjornhom Second
Mayor Furlong Made and seconded Any discussion on this motion
Resolution 2009 26 Councilman McDonald moved Councilwoman Tjornhom seconded
that the City Council approve the following bids for the Public Works Facility Project No
08 03
Category 3A and 4A Building concrete and masonry to Dayco Concrete in the amount of 994 200
Category 3B Precast structural concrete walls to Fabcon Inc in the amount of 692 605
Category 3C Precast plank to Molin Concrete Products Company in the amount of 116 337
Category 5A Structural steel joists decking miscellaneous steel materials to Thurnbeck
Steel Fabrication Inc in the amount of 400 863
All voted in favor and the motion carried unanimously with a vote of 5 to 0
Mayor Furlong Thank you everyone We ll have more back on our next meeting
HISTORICAL ST HUBERT S CHURCH CONSIDER APPROVAL OF LEASE EXTENSION
Todd Gerhardt Mr Mayor City Council members The item before you is to consider
extending the lease to old St Hubert s Church to allow City staff St Hubert s and the
Chanhassen Historical Society to sit down and work out a potential purchase lease agreement st with St Hubert s Church That would allow staff up until August 1 of this year to complete both of those agreements and bring it back for your consideration The second option would be
to not extend that lease and provide notice to St Hubert s that the City is going to terminate our
lease agreement with St Hubert s which runs month to month right now and give management
and ownership back to St Hubert s Or management Not ownership They already own it Just for the public to understand the City has been has had a lease with St Hubert s these past
20 years and has been maintaining the property and has worked with other sub tenants Two or
three churches have operated out of old St Hubert s It s been vacant for the last few years with
the City paying for all the utilities as a part of that and any general maintenance To date we ve
probably invested about 50 000 in capital improvements to the boiler system new roofs and
some carpeting and miscellaneous items And then the utilities were paid by the tenants that
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were in the church with the exception of the last few years With that you can open it up for
public discussion or amongst your council or any questions you may have of me
Mayor Furlong Okay thank you Any questions right now of Mr Gerhardt
Councilman Litsey Maybe just if we could articulate what kind of costs we re talking about if st we would extend it to August 1
st Todd Gerhardt Roughly extending it to August 1 the City would incur roughly 225 00 a
month in our portion of the utilities which would be a third of those utility costs and St Hubert s
would pick up the two thirds of the utility cost As we would move ahead with Option 1 the
basis of that lease agreement with St Hubert s is that the City would pay a third of the utility cost and be the property manager of the facility and St Hubert s would come up with a lump
sum amount each year to cover any capital costs that may need to be done into the future and
that s kind of what s changed from my staff report from what we talked about at our work
session about 3 hours ago
Councilman Litsey So rather than give specific direction what we re probably looking at
tonight at least the way I see it is an extension of the existing lease arrangement through August st 1 with the understanding that the interested parties the City of Chanhassen St Hubert s and the
Historical Society work together to try to come up with a mutually acceptable plan to present to st the council on or before August 1
Todd Gerhardt Correct
Mayor Furlong Alright any other questions of Mr Gerhardt I know we have a number of
people here that have been interested in this issue Be happy to receive public comment or if there s a representative that would like to address the council
Paula Atkins Good evening ladies and gentlemen
Mayor Furlong Good evening
th Paula Atkins I m Paula Atkins and I live at 220 West 78 Street in Chanhassen and I get to go
first because I have to open Caribou in a few hours I d like to begin by saying that we feel very
fortunate that the City has been taking care of this building over the last 20 years and
maintaining it Having tenants in the building for many of those years kept it accessible and our City maintenance staff did a great job with the upkeep of the building Unfortunately it seems
we ve been a little bit late in our efforts to keep historic St Hubert s accessible The decision to
demolish the historic town house which was on the property of St Hubert s was a wake up call
for all of us interested in the preservation of historic buildings in our City What few there are
actually left to preserve In the little over one year s time since our fledging organization began meeting we have held two events in the old church each attended by well over 200 people and
one of the churches in Chanhassen also holds a concert series there every year and we are
grateful to hold our events in that beautiful building which has marvelous acoustics Every time
we open it up to the public we discover more people who had no idea of this jewel within our
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midst Plans are in the works for three more events over the next several months along with
many more ideas for use by the public that we hope to implement All events are designed to make to increase awareness of our organization and fund raising efforts Our financial
committee is waiting for the word to go ahead with some major fund raising efforts as soon as
the lease is extended Our 100 plus members are making every effort to make the public aware
of our preservation and re use plans The decision not to extend the lease will not halt our efforts
but will make our work more difficult I respectfully ask the council to approve Option 1 proposed by staff which will allow us to more fully integrate the historic structure into public life
and develop a business plan Thank you
Mayor Furlong Thank you
Councilman Litsey Thanks
Fred Berg Good evening Fred Berg 6910 Chaparral Lane Chan You have to excuse me a
little bit tonight I m a retired school teacher after 35 years You don t have to excuse me for
that but my sense of being in touch with the real world is tainted by the fact that I haven t lived in it for 35 years and so I appreciate if you bear with me and I become I wax philosophically and
wander Like my kids would do if you just sort of let your heads hit the desk I ll know that it s
time to stop and we ll move on My reality is of a much different nature than I think than many
and that s my reality is history and as I said taught history and other things for 35 years I ve
come to appreciate the value of what history is And how it relates to who we are today and just importantly who we are going to be tomorrow And with the kids that I dealt with there was a
real lack or a real lack of a sense of how did we get here What are we all about What does our
past have to do with what we well my parents are always saying we have to be in my day this is
what it was Well kids don t understand that often and something like St Hubert s I think
presents an opportunity to show them what that means This is what Chanhassen was This is what Chanhassen was all about when it wasn t this big bustling suburb that we have We have to th have the 4 of July and February Fest to remind people that this used to be a nice comfortable
small town and the values that go along with that I m here obviously in support of St Hubert s
for that reason There are other reasons that other people will articulate much better than I
Mine is again strictly from a value of what it means to have contact literal contact with your past and to be able to see the impact that that has I ve seen the impact that it has I ve done so
many historical things with these kids over the years that I see when the light comes on and they
say that s what you re talking about That s what that means when you say this is what we used
to be like in Chanhassen This is what my grandparents are talking about when they say in my
day Well in my day we had values like what St Hubert s represents and I think it would just be a travesty of justice to see that disappear To see that symbol disappear There is a precedent
There are precedents in this City for preserving things that everybody says should be torn down
Many of you have a long history here I would refer you back to the round house near Lake
Minnewashta and a few of us put up a long long struggle We were laughed at for why are you
trying to save such an ugly old building Well today it s again it s a part of that part of Chanhassen s history It s being used as a warming house It s got multiple uses because the
community and the City got together and they said this is more important It s not we don t
want to just tear these things down It s important to see if we can t find a way to use this to
make that connection And I think that was a valuable thing I think it was a valuable attempt
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I ll stop now but you know in this day and era of let s hurry and rush and tear things down It st seems to me that it would be again in my reality it would be prudent to step back until August 1 and just accept the first option and say can t we put our heads together creatively all of us
Everybody in this room plus whomever and just say can t we find a way because once it s down
it s gone and we ll put up a parking lot They ll paradise and put up a parking lot Then what do
we have And we can t put it back up and say gosh let s create what St Hubert s used to be
like That d be really cool We can t do that then Can we take these 4 months whatever it is and just take a step back and see if we can t get some creative things going Some creative ideas
going I appreciate your time
Councilman Litsey Thank you
Mayor Furlong Thank you Is there anybody else that would like to address the council this
evening
Al Klingelhutz Mayor and council people Al Klingelhutz I m really concerned that some of
our historical buildings in Chanhassen we lost quite a few of them already and I think it s time that we really get in gear to facilitate to save some of the buildings that are left One of them is
the old St Hubert s Church There s a couple brick houses The bed and breakfast All of these
most of those are all in the old Chanhassen township Really I know when Eden Prairie bought
the Mike Jake s farm originally the Riley Lake Farm It s where Riley s Lake got their name
from the farmer that first sowed that land You go down there and take a look at it and they re doing a heck of a good job of maintaining it The old barn was like an old mare that kind of
broke down in the middle and the roof is kind of U shaped They straighten it all out The
machine shed was starting to fall apart and they fixed that up and they ve got a real nice old
farmstead with a brick house on it I don t know how many thousands dollars Eden Prairie
spent I know how much they paid for the land because I was involved in the sale of the land It run into a lot of thousands of dollars Of course the improvement of the property and the
maintenance of the property is still all being done by the City of Eden Prairie We re looking at
something here that I think if we went around with a petition to save some of these old buildings
I d be willing to bet we d get at least 2 000 signatures A lot of people when you talk about
history and my history is probably just about gone because I m getting to be a pretty old buck here but I still would like my children and my grandchildren and their children to see something
that happened in my time in Chanhassen and if we re going to let everything to go to heck on
these old historical buildings they won t have that opportunity So I think it s really important
for the community Oh there goes my cane To get together with the Historical Society I
talked to Tracy Swanson who is the strong supporter of the Historical Society in Chanhassen and they saved what the town used to use as a horse barn to put their horses in when they came to
town so they wouldn t freeze out in the cold and they spent thousands of dollars remodeling that
building and now it s the Chaska Historical Society building I don t think we have to go quite
that far We have a chance to get a fairly good building here very reasonable I think Father
Mike mentioned to me that he d sell it for a dollar Are we going to let all this slide away from us And forget about history I think that s really important and I have the same feeling that
I ve had when I helped acquire Lake Ann Park for the City of Chanhassen Bandimere Park and
I thought we just needed a lot of space for our people to enjoy and I never regretted what I did in
that park I always thought it was one of the highest accomplishments that I did for the City of
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Chanhassen And I think this is council should really look at what s happening If we re going
to let these all these old buildings fall apart and our next generation and the generations after that will I wonder what Chanhassen was 100 years ago And if we don t take action we won t
they ll never see what Chanhassen was 100 years ago The township has got quite a few
historical buildings We ve got a lot of old Chaska brick houses here and I think we should get
strong enough that when somebody comes up and says they want to destroy one of these houses
that we could say something to them that that s a historical site and we d like to preserve them in Chanhassen And that s the same thing I think about the old St Hubert s church It s kind of
between the City and the church now They ve got a beautiful new church there now The
church really doesn t need that old building anymore and I was really happy when what happens
for the first almost 15 years after the City leased it the church for 20 years that we started 3 new
parishes in Chanhassen The Missouri Synod Lutheran Church and the next Lutheran Church and I think the third one the pastor there was a lady very fine lady and I think it was a
Congregational Church See my memory s getting kind of old It takes me a while to remember
all these things but I sure
Todd Gerhardt You re doing good
Al Klingelhutz Feel that the Historical Society and the City of Chanhassen has to work together
to keep some of these actually I ll call them treasures that just could leave us and wouldn t be
anymore For our grandchildren great grandchildren to say well what did Chanhassen look like
50 years ago 100 years ago or 125 years ago It s really something that I think is really important for a community to remember their history and that s one of the ways of remembering
your history Thank you
Mayor Furlong Thank you
Mary Borns I m Mary Borns 7199 Frontier Trail and I m here to support and encourage the
City to extend the lease for the old St Hubert s and get the building back into the hands of the
City hopefully to work out a lease agreement for the future I m not from Chanhassen originally
As a 23 resident of Chanhassen I used to think that this town had very little history Unlike
Excelsior and Chaska we don t have the quaint old town feel And after entering 500 pictures on the Chanhassen Historical Society web site I now know we have a great history full of hard
working entrepreneurs families farmers lake lovers and hunters We are rich in culture and
diversity What we lack is old buildings We all know the old town names Kerber Pauly
Coulter s Meuwissen s Klingelhutz Dimler s Wraser s and Vogel s and when I entered those
500 photos I found out that there were 50 more family names in this town in the early 1900 s Prior to that I just thought those 12 families continued to marry amongst themselves
Todd Gerhardt Some did
Mary Borns And working on photos I found out that they were very hard working involved in church activities endured blizzards and hosted parades They were having fun and picnicking at
local beaches Some were taking the Milwaukee railroad out and enjoying the speak easy on
Lotus Lake Many of the town s many of these names in town are still recognizable today of
the 50 names that were here in the early 1900 s You all probably know me more from my
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environmental interests and when I when we hosted the watershed meetings at the Legion and
following that I entered all the names of the people who came I see similar names as charter members of the historical society as the as the people that attend the watershed meetings and
that tells me that people that want to preserve want to protect our future are the same people that
want to preserve our past and as one of the previous speakers had told us that we are constantly
including history as part of our student s curriculum because we want them to value our past and
protect our future The history of Chanhassen is interesting and very important to our future Some people have said isn t it odd that they would use the church as the building and my
response has been not if the people who are giving of all their time and sharing their past are the
same are the descendents of the people who built the church In the early years most of the
town many of the town s activities revolved totally around the church and the historical society
needs a place to display their artifacts Thank you
Councilman Litsey Thanks
Wendy Bjorn Hi I m Wendy Bjorn I m the Executive Director of the Carver County
Historical Society I ve been up here once before Recognizing a few I look at things a little bit differently than I m not from around here Grew up in southwestern Minnesota and I look at
things in a sense of what I listen to you I listen to the work session and I listen to them and I
always believe there s always someplace in the middle that people can meet and I always one of
the notes I put down in my paper is why do I love my job I love my job because what I do
today makes a difference for the people in the county and for the future of the people in the county and that s what all of you do So when I listen to the people back here and I listen to you
in the work session I m hearing a couple of things So here s my notes It says it s my job to
look at arguments and create creative ways to solve them The arguments that I heard against
taking it was the cost to the taxpayers Well I also listened to somebody over here saying the
cost of the actual taxpayers I believe was 225 a month Right And part of utilities The cost for 4 months then is about 900 plus utilities in the summer which is basically zero So the cost
is 900 to keep this place going to choose number 1 That s minimal That s very minimal and I
would bet this organization would be willing to pay that 900 to have the opportunity to present
to you a decent business plan that could possibly keep this thing going not only for us but for
our kids and for something into the future That is minuscule That is basically if they paid it would cost you nothing and it gives them a business plan that they can take into the future for
this for this building Think about that That takes away that argument The other thing is we
have citizens in an emergency What I have that about is the benefit is much greater than the
small cost to the taxpayers There are a number of citizens who have come forward as alluded
back here in an emergency I heard it the citizens will step forward if this is an emergency I heard that but they have in a small sense with the organization but a little bit later than we would
have liked to have had But they are doing it Here again if you take that 4 months and if they
can do what they re saying they re going to do you ll have your answer There isn t an
argument Another argument is that the City if the City takes it on there are grants available to
the historical society That s true If the City does not take it on those grants are not available But the grant that they need is a re use study That is imperative What it does is that allows
them to look at a business plan that will be long going Ongoing which will generate income that
will support that building That s an argument that I ve heard How are we going to support it in
the long term I ve heard it from you I ve heard it from them How are we going to support
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the building in the long term A re use study would help us with that The next grant cycle is
guess when This fall The points that I ve made are really basic business points Coming from a historian that s probably an odd thing isn t it But sometimes we have to look at history in the
sense of business because the thing is we want this to be an ongoing long term self sustaining
project That s everybody s goal because we all get older and we all want this like I mentioned
earlier something that will go on into the future for our children and our children s children
And in order to do that we need a self sustaining project So what I am asking of this council to do is take a look at number 1 the cost is minimal Maybe they ll help pay for that It costs you
nothing Plus it will allow them the time to present and put together a business plan that might
be self sustaining If it doesn t work at least they know they have tried We know that we have
tried and we know that you have done the very best you can as council members for our future
for the one last building in downtown Chanhassen That is on the National Register I might add which is very difficult for a church to be on there because typically they cannot be A church
can t be on there unless it shows other substantial evidence to the forming of a community
which it has Thank you
Jack Atkins I m the last speaker from this group over here so My name is Jack Atkins and I th live at 220 West 78 Street and I think they spoke very eloquently of most of the things I wanted
to say I guess the biggest thing to me is if you tried to get a majority of Chanhassen people to
vote whether to keep that building or not you may not but I think that there s several thousand
people that care very deeply They re a minority but I think they should be heard I heard a 2
inch garage door is 16 000 less for if we did the garage door That would support your commitment to this building for 4 years I d like to submit our membership list These are the
people along with the Chanhassen Historical Society We ve got a couple hundred there I urge
you to go with Option 1 Thank you
Mayor Furlong Okay Is there anybody else this evening like to comment on this Okay Couple of questions and clarification I guess the Mr Gerhardt when we talked earlier Option 1
which is being or was supported by the people who spoke tonight while that s for 4 months the
intent of that period of time is to move towards the City ownership of the building That s key
within Option 1 is moving forward with City ownership of the building
Todd Gerhardt That s correct
Mayor Furlong So it s not just business plan and other things but it s the move towards City
ownership In the past we have leased it from St Hubert s This would be the City acquiring it
Todd Gerhardt That s correct
Mayor Furlong Is part of Option 1 Okay Alright Mr Litsey
Councilman Litsey Well I was just going to say I agree with what s been said here which comes as no surprise but what s been said by the people in the audience I should say But I
think what we re looking at tonight is maybe a modification of what was in our memorandum at
the work session I think what we re looking at is a continuation and correct me if I m wrong st but a continuation of the current lease agreement through August 1 to try to come up with a
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business plan and that would be the only commitment right now by the City Utility costs are
minimal The insurance costs are fixed but that s pro rated for the next few months so 2 000 st for a year we d pro rate that down to carrying it out through August 1 which would be a lesser
amount I think that s I think the City owes it to the people that are working hard to make this
thing work through the formation of the historical society to grant them this pretty much a grace
period to see if we can t come up with a business plan I m committed to it I ll continue to
meet with the group I know staff s been committed to trying to come up with a viable option that s basically between three parties the City St Hubert s and the Historical Society They ve
done some good fund raising Yeah everybody wishes that it would have been formed sooner
but you know the bottom line is they did it and they re here It s a reality and they re doing good
stuff for this community and cities do partnership with private and non profit organizations to
better the community and this is certainly bettering the community so I would submit that as a motion after we ve had more discussion
Mayor Furlong Okay thank you Is there a representative from St Hubert s Church here this
evening I know she was at our earlier work session
Jack Atkins She is not
Mayor Furlong She is not Okay Alright Because some of the points raised tonight such as
tearing down the church and such like that have not been discussed and are not in my mind a
desire by St Hubert s if the lease is not committed I don t think there s any desire on St Hubert s part to look at tearing down old St Hubert s church
Jack Atkins Yeah I believe that
Mayor Furlong Could you come up to the microphone Jack We want to make sure we re not missing
Jack Atkins It s my belief that it s not their intent if you cancel the lease to tear the building
down They re going to shutter it and there ll be no public access to it so any plans to try and do
anything from that point forward would be very difficult because their insurance doesn t cover the building so we re under the City s insurance
th Councilman Litsey I agree from that meeting we had on the 17 Councilwoman Ernst and I
were at that it sounded like they would just they would close it up and I think the unfortunate
thing about that is there s some events scheduled some public awareness and some fund raising that would or the historical society would have to forego to do that so That s why it s
imperative I think to give this additional time to try to work out a solution and if we can t like
was eloquently said tonight you know everybody gave it their best shot
Mayor Furlong Okay thank you Other thoughts or comments Councilwoman Ernst
th Councilwoman Ernst Well I attended the meeting on the 17 as well as Bryan alluded to and I
you know we heard some of their concerns I have definitely very much struggled with this
because I love that church I love looking at the outside of the church and I can totally
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understand the compassion and the love that you have for the church and the history that goes
with that And I agree with Mayor Furlong This was the first time that I ve ever heard the tearing down of the church so I hope that that doesn t happen We talk about the obligation of
the City and the City has funded the church for the last 20 years and we renewed that lease I
believe every 5 years for the last 20 years In Option 1 we talked about a part of the whole I
guess comprehensive plan in Option 1 was for the City to take ownership at the end of August
and then if St Hubert s would be responsible it was my understanding with Option 1 that St Hubert s would be responsible for all the capital expenses thereof But it doesn t sound like that
is the case St Hubert s doesn t feel that they could obligate themselves to that capital funds that
they would need to keep the church running Or to maintain the church So with that you know
one of the things that we asked at that meeting was to come back to the meeting with some plans st and a vision and I didn t hear that tonight again and I feel that since December 31 there has been some time in there for between St Hubert s and the historical society to come up with a
plan as to how to raise some money for the church and I was with the understanding that there
was going to be some fundraising and that sort of thing And I don t know what happened
between December and March with the understanding that you know as long as the City was
involved that potentially they could get a grant and I don t know if the City has to own the church to get a grant or if they can lease the church to get a grant
Todd Gerhardt It has to be in ownership of non profit or City Government entity
Councilwoman Ernst So we would have to own it or someone
Todd Gerhardt We would have to own it St Hubert s would not qualify as an owner to receive
some of the grants that are out there
Mayor Furlong Would a non profit quality
Todd Gerhardt I m not a history expert but I don t know if a 501 3 C would qualify or not
Wendy Bjorn Most grants are not eligible if they are owned by a church Probably 99 9 of
them The capital grants and aid which is the one for the re use study has to be owned by the City It cannot be owned by a non profit It s specifically designed for a property that is owned
by a City or a public entity and managed by a historical society It s very unique that way
Councilwoman Ernst Thank you And I think Jack you alluded earlier tonight in the work
session that someone had assumed that the Archdiocese wouldn t want to have
Jack Atkins I m sorry
Councilwoman Ernst Yeah I think it was the Archdiocese that you alluded to tonight in the
work session
Todd Gerhardt I did
Jack Atkins Who alluded to what I m sorry
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Audience The Archdiocese
Jack Atkins The Archdiocese The what
Councilwoman Ernst I just thought that he said that they didn t want to have a part in it That
they would not take ownership of that Of the church
Jack Atkins The Archdiocese is the owner right now and they will continue to be the owner if
Councilwoman Ernst Okay I think I misunderstood what you were saying tonight then so
disregard that comment
Jack Atkins Okay
Councilwoman Ernst But I guess my point that I m trying to make is there s been some time in
here from you know between December and March That there was a time to put some plans into place and I haven t heard those plans and I don t feel that the capital expenses that the City
would inherit by taking ownership or leasing the church really does any service to our taxpayers
in the City And we re not talking 225 a month in that case We re talking 50 we re talking I
mean if we had to replace a boiler Mary was here earlier tonight That s capital expenditures
that the City would be responsible for and so and I struggle with that and because of that I would I cannot support Option 1
Councilman Litsey Maybe we need to separate out and I don t know but there s two other
things we re talking about here One is a more comprehensive option 1 The other is a very
simple straight forward approach to extending the City s lease on the building through August st 1 to give people time to put together a business plan that doesn t obligate the City beyond that
but just buys some more time to do that I mean this organization historic society has done a
stellar job in getting membership and raising money but that all takes time and good for you for
going out and making a difference and but they need a little more time We all need a little
more time to get our arms around this and come up with a business plan and then we ll deal with that once we have that before us So really what we re talking about is a very minimal amount of
money I think taxpayers I would guess would think this was a very wise and prudent thing for
the City to do Just to take a look at this
Mayor Furlong And to clarify what was before us this evening from earlier this evening in our work session and again this evening was our staff report that provided two options
Councilman Litsey Yes
Mayor Furlong And Mr Gerhardt said basically said we re down to two The first one Option 1 which some of the residents spoke in favor of included what Councilwoman Ernst was talking
about which is the City ownership and moving towards an agreement for the City to take st ownership by August 1 Or not And Option 2 was to terminate the lease
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Councilman Litsey But I think in the work session this thing s evolved We realized that that
might be too ambitious right now and that you know I ll throw it out to the audience I guess or the people that spoke Is that a reasonable compromise right now is to is the City to extend the st current arrangement through August 1 to look at a business plan and the City can take a better
look at it And I ll commit time to that
Mayor Furlong Okay Other thoughts or comments
Councilwoman Tjornhom I guess I m next in line You know I have to probably make a
confession to everybody that I think this is probably one of the most uncomfortable evenings for
me with this issue because I look out in the room and we all know each other and we re all
friends and I think we all have the same goal in mind and that is to preserve the church and to as Mr Klingelhutz said be able to look back and show our children what Chanhassen was and what
it s become And if you look on the membership roster I m there It s late so I m not going to
bore everybody with a long story but I grew up in northwestern Minnesota and there s a small
church still in a country wheat field called East of Maus that my great grandfather helped build
and there s a cemetery society and that s where my family is and that society maintains the church and it s an important structure to that community Just like this church is and so I
understand the emotions and I understand the desire to do something with this building and I
think the City in good faith has had a relationship with St Hubert s regarding this building for 20
years And I think it s been a good relationship You know we ve maintained the property and
sometimes had some tenants Sometimes not had some tenants It s a back and forth but unfortunately you know 20 years have flown by and now we re at this crossroads where we have
to make a decision as a council as a body as to what the next step is or what the direction should
be for the City and I have to say that I m more inclined to probably you know we come to an
end of this relationship You know the historical society is here St Hubert s here We re all
here It doesn t mean we can t participate in helping the historical society individually or in the group but I think when it comes to the City s responsibility to the building like I said 20 years
was a long run and a good relationship but I think it s time that we end it
Mayor Furlong Thank you Mr McDonald thoughts
Councilman McDonald Well yeah I guess I would agree with Councilwoman Tjornhom It s
been one of probably the most uncomfortable evenings we ve had and everything I you know
expressed my views earlier about all of this I made those views based upon the fact that we re
not talking about tearing it down I m not in favor of that As a matter of fact I remember when
the City got into it that was a lot of discussion was you know the building was going to be torn down I know the City stepped in to keep that from happening My concern is that it has been
20 years and it takes until the end of all of this to suddenly decide we have to do something and
this is not aimed at the historical society because I understand you re kind of new to the scene
but this has been a problem with the day of reckoning that the two parties involved have known
about since well 20 years ago My concern going forward is that I m not sure why the City needs to be involved in owning the building No one s answered that question What are we
going to do with it I talked to a number of people about what can you do I mean we have
weddings and those things People tell me in the summer time it gets too hot in there There s
no air conditioning It really would not be the best use for turning it into a place for weddings
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and such There s other uses You know definitely we can put on the community plays we do
That s a good use for it But why is the City involved in doing that The City s business is not to be a business to make money That s not what we do things for You talk about the public
works facility and we re saving money on doors Yes we re trying to scrutinize that because
that goes to a public good of basically protecting city assets The roads The streets The
equipment and I m sure that you as taxpayers do not want those things to deteriorate because we
don t take good care of them So we re trying to be careful stewards of what you the public give to us to do our job To protect and serve the community I don t see the link to the church I m
sorry I just don t see the link I think that by forcing this what this will create is that a decision
needs to be made and it needs to be made between I think St Hubert s and the historical society
I think St Hubert s needs to decide what do they want to do with that The Archdiocese needs to
get involved For 20 years they ve known about this problem There are certain issues that will be involved with the church The cemetery the graveyard A lot of the property around that
How much do you carve out and say becomes public property or so I do not think this is the end
of this I think what this gives you is a better opportunity to go back to St Hubert s and to say
we ve got to do something about this Now this is what we can do What can you do if we have
to re approach the City at some point I think you should feel free to do that but I just do not feel that we need to continue to keep this on the inventory of city property without a good purpose
And until I think someone comes forward with that good purpose I think we re just delaying the
inevitable If we continue to own this I think nothing will happen to that building and it will
eventually just fall down because of inaction If we back out of it now I think it will cause
something to happen Whether that s to save the building or everybody just decides as you said it s not worth going forward with That becomes a collective decision at that point and we ll all
feel you know sad about it but we will feel that we tried to do our best I think the best thing the
City can do in this is to get out of the discussion So I m not in favor of extending this until
August and the reasons why are as I ve stated If anything is going to happen I think the City
needs to be out of it and that will force some decisions as to how the property s going to be held and owned and I think at that point you ll get a decision one way or the other so I now I m in
favor of voting Option 2
Councilman Litsey I just think when you take a look at this the totality of the situation you ve
got a new organization that s been formed and is really trying to make a difference in this community Preserve our heritage and turning our backs on them at this point in time I think is
embarrassing As a council I think it s not doing our due diligence They re coming to us to
help support them for another few months and they understand that if they can t come up with a
business plan that s going to work you know what We gave it our best shot and we re going to
have to try something else We partner all the time with other people We re looking at giving tax increment financing to a private enterprise to help them promote business in the community
We re giving them tax breaks to do that How can you say that we re not helping others and it
isn t a money making proposition We re trying to promote the heritage of the community and
so forth It s minimal It s just a minimal cost to see what we can do in the next what 4 months
or whatever to try and make something work
Councilman McDonald Well if I can address that because Councilman Litsey brings up some
really good points and it s with a heavy heart I say what I do but 3 months ago we sat down with
St Hubert s Everyone knew what was on the table I have not seen anything come forward to
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address the core issues of ownership of this building I haven t seen anything where anyone else
is willing to give as to this is what we ll do for you I m not willing to give them another 9 months to sit around and still say well we ve got to talk to this party or to that party and we
haven t advanced the ball down the field
Councilman Litsey But there has been movement Actually we had a meeting with St
Hubert s I thought that the people that represented St Hubert s were very amenable to coming up with some solution and putting some money on the table to help make this work and
contribute to it in a number of ways You know give them a break They re just starting out as
an organization We sit up here sometimes and spin our wheels for months and we can t come to
a consensus or we can t move forward either They re a new organization They re just trying to
get their membership in place and they ve been raising money and how can we expect them to be able to raise money for this church and to save this church if it s not even open If the doors are
going to be shut on it and they re trying to showcase it to the community to show what a value it
is You know and this is an opportunity for the City to get it right You know my opinion a few
years ago not to go over things that have already happened but you know where the Goddard
School is now Nothing against the school but there was a great sight line down that street You can see that beautiful church and that opportunity s gone now because the City sold off that
property Let s get it right this time Let s give these folks a chance and if they can t get it right
then in August okay It s they re on their own and they ve got to make it work
Mayor Furlong Well I think the issue that I m hearing here tonight for the first time and because my thoughts towards Option 1 I ve got a lot of concerns towards Option1 in large part
because of the ownership issue And what I don t want to do if we don t have a sense of the
council that City ownership is a viable course then to continue to extend the lease to August 1
with people thinking we re going down this road when the majority of the council does not think
we re going down this road You know I think that s a dis service If there s a what I m hearing here from the council members is that generally they and I haven t heard you one way
or the other here tonight but that s fine is whether or not the City should be the owner or not and
that s I think where I have the biggest concern When you look back over the history and we
heard some wonderful wonderful comments this evening about history and such You know a
lot of that was just people doing the right thing Getting together as a community and doing it on their own It wasn t the City they were doing it for and I think that s one thing that we see just
as a broader societal and broader government role is what is the role of government for things st such as this So my concern is if we go forward with an extension of the lease to August 1 but
I mean what Option 1 here was basically to authorize staff to move towards an agreement where
the City would take ownership of the building
Councilman Litsey But the City would take ownership of the building and I m not opposed to
that as long as there s protections in place such as who s going to bear the long term capital cost
What we originally talked about is perhaps St Hubert s would bear that cost or perhaps the
historical society So the exposure to the City could be minimal but they could take advantage of grants and so forth so we ve got to look at the bigger picture here We don t is in and of itself
city ownership isn t necessarily bad if we have some safeguards in place to minimize our
financial liability to the building We don t know that yet We have to explore that further This
gives us the opportunity to do that What is St Hubert s willing to put up Are they willing to
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assume the capital costs Maybe they are maybe they aren t They ve said tonight in our work
session
Mayor Furlong They said that they re limited
Councilman Litsey They re limited but that s not the end of the discussion We ve started that
discussion There may be some other funding sources that are out there and if the historical society can do some good fund raising great You know I mean we bend over backwards for
you know to keep the Dinner Theater in town which I don t think is a bad thing I think that s
good We should try to keep them here but let s try to keep our history here too
Mayor Furlong No and the issue that I m hearing is whether or not that should include public ownership I think that is the issue Because with ownership comes liability at some point
Councilman Litsey Depends on how you write the contract That s what we have a city
attorney for
Mayor Furlong Well and contracts are contracts have their purpose but in the end it s the issue
of what are we setting up You know 20 years ago a council sat here and agreed to lease the
building for a dollar a year plus take on the liability of utilities and capital maintenance for the
purpose of preventing it from being torn down I m not going to go back and question whether
that was a wise decision or not We re here today trying to do the best we can and this issue of tearing it down is not an issue anymore But really the question is what are we going to do with
an old building which in my mind it s asset is the emotional attachment associated with the
history Because it is a physical building and even within the agreement here if anything
happens to the building that St Hubert s want the land back and can appreciate that You know
what s the best way to do that Is there a role and then is there what is that role for the City and what I ve heard tonight is that role keeps changing It s different now than what was presented
before and what was discussed at your meeting just last week and now when we hear tonight
that Business Administrator from St Hubert s says that what she thought they might be able to
do and I wasn t at that meeting You guys were at the meeting but
Councilman Litsey It s different from then yeah
Mayor Furlong But my sense is is that there was a change in what they thought they could do
in terms of financial relationship with the City and that it was limited on capital expenditures to
some amount to be determined The problem I have with that is a building of that age something can go wrong and the cost can be significant Very significant and I don t think we
have our we don t I don t think we have our hands around that You know I think that there s a
my sense is that the proper ownership of this building should be with a private organization
Councilman Litsey Perhaps it will someday but we facilitate and we help others and we act as partners to get things going and then we hand it off That s what tax increment financing is
You give people 10 years to in this case to get a business going and then they it hands it off
Councilwoman Tjornhom I think it s late so excuse me for being so candid
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Councilman Litsey Let s just take a vote on it because I d like an up or down on it At least for fairness to these people that stayed
Mayor Furlong Well I d like to hear from the Councilwoman
Councilwoman Tjornhom I would love to vote on it I have no problem with that at all I think maybe for and I can t I m speaking for myself right now but there s an elephant sitting right
there and it s the fact that should city government be owning a church You know I mean is it
our role to be maintaining and keeping up a religious institution or something that is you know I
mean there is a separation with church and state and so that is an issue
Councilman Litsey Didn t we just help partner on financing some construction at St Hubert s
Didn t the City help facilitate that construction of bonding A while back Perhaps we
shouldn t have done that then
Todd Gerhardt That s correct
Mayor Furlong Councilwoman Tjornhom
Councilman Litsey That was how many million dollars So let s be consistent in our and I
think this is not even a church anymore
Councilwoman Tjornhom I don t remember that
Councilman Litsey Yes They needed to help finance their construction
Councilwoman Tjornhom Okay I wasn t a part of that
Councilman Litsey This whole council was a part of that I was on the council at the time so
were you The thing is is that this isn t a church anymore even It s not even commissioned as a
church It s a historic building
Councilman McDonald Well it still comes down to
Councilman Litsey I suppose they lost and they could say don t save any of those buildings
either
Mayor Furlong Alright Mr McDonald
Councilman McDonald Well it still comes down to ownership
Councilman Litsey It s embarrassing
Councilman McDonald And it still comes down to the point that everyone knew 3 months ago
that ownership was the key issue and I haven t seen any movement on that on the part of the
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Diocese or even St Hubert s as to how it gets turned over to us It s the same thing over and
over again I think that by voting this down No I truthfully Voting this down will force the issue and I think that will help save the church Not us continuing to say we ll give you another
9 months We ll give you another you know 2 years 20 years is enough We did our part We
fixed the roof We have maintained the building We kept it from falling down It is in better
shape today than it was when we took it over It is time for someone to step forward besides the
City and say this is how we re going to save it
Councilman Litsey Walk away from it that s fine
Councilman McDonald Sometimes you have to walk away from something to save it and I
think this is one of those cases We re not doing the church any favor by the way that we keep debating this over the years It s not nothing has happened So that s the basis of my vote is
that if we want something to happen we need to turn it back to the society and we need to turn it
back to the church and they need to come up with a conclusion We re not adding anything to
that discussion at this point
Mary Klingelhutz Could I just say something
Mayor Furlong Please Please come to the podium
Mary Klingelhutz Okay I m Mary Klingelhutz and our historical society already has two things planned for the first part of April and one in May and all we re asking is if we could use
that building You know we won t be able to use it if you turn this down and we ve advertised it
already and everything you know in the papers and we ve sent out our newsletters and
everybody knows about these things that are scheduled and if we could just have the 4 months
time to plan a better business arrangement and get some time to try for grants and things like that that s all we re asking is 4 months time and then after that if you know if you don t think
that we re making any progress we can just drop it
Mayor Furlong Can I offer a suggestion here We ve been offered thank you Mrs Klingelhutz
because I m hoping you just raise an issue asking 4 months time Option 2 is to terminate the lease effectively March 31 which is next Tuesday A week from tomorrow Perhaps a
compromise here is that we make a motion to terminate the lease by continuing our existing st relationship of 50 50 on July 31 That s the 4 month time That sets a deadline Mr McDonald
to your point There s no agreement or move to move forward That gives time 4 months for
people to
Councilman Litsey Well how is that any different from what I proposed You re proposing
the same thing I did except one day difference
stst Mayor Furlong Well August 1 July 31 I understood Mr Litsey that you were looking at Option 1
Councilman Litsey No no I ve made it very clear Go back and listen I said what s on the
table Well then go back and listen because what I said tonight was let s look at this
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st compromise and let s look at extending the lease to August 1 to come up with a business plan st and that s all our exposure is is to continue it to August 1
Mayor Furlong Well then I misunderstood you because I was under the impression that you
were supporting the Option 1 As long as so that s clear that by extending the lease I don t st care if it s August 1 or July 31 but that there isn t the expectation or the direction that s in
Option 2 where the staff s going to move forward negotiating an agreement for ownership That s what I thought we had
Councilman Litsey Well I thought we still the City would still play a part in trying to come up
with a business plan
Mayor Furlong Well we can certainly play a part with people to come up with a business plan
but there isn t there isn t I don t want the expectation on the table that we re moving forward
with an agreement for ownership That s what I m hearing the majority of the council say But
I m also hearing is that 4 more months can provide some opportunity to use the building to raise
funds and to and to be able so I m looking for a compromise but I want to make sure it s clear that we re not promoting Option 1 We re modifying Option 2 If that s what you re doing if stst you re modifying Option 2 to August 31 or August 1 I d support that
Councilman Litsey Well I d still like the City to help facilitate a business plan but they don t
have to they don t you know and that s fine I think you re okay with that
Mayor Furlong Okay and I don t think the onus is on the City to do it I think we ve got a
historical society that has a lot of passion and a lot of interest in putting something together and
by doing this there s some use of the building during this 4 month period but there isn t the
expectation that we re moving forward with August 1 And I throw that out to the Council and if Mr Litsey s proposal is Option 2 but changing the date to August 1 2009 If you want to make
that motion I ll second it and see if we can move this forward but there isn t the expectation of
moving towards ownership because that s what I m hearing is the challenge for the majority of
the council And if the business plan comes back we can consider it but the City s you know st our commitment ends on August 1 Mr McDonald I mean does that address your concern about putting a stop date on it
Councilman McDonald That would do it I m fine with doing that because yeah I want
ownership terminated I want it very clear that if something doesn t happen by a certain date st which whether that s today or August 1 or whatever that s it City s out of it and I m perfectly fine with advancing it because of the activities that are planned That may help
st Mayor Furlong And by Option 2 amending or adjusting Option 2 to read August 1 and the
expectation is that we would continue the arrangement that we have with St Hubert s during the
first 3 months of this year So that would be a 50 50 split on the cost It gives time for people to put something together There s under no obligation We take affirmative action by the council
to do anything beyond signing the lease That gives you time That gives the group time and it I
think it s if the rest of the council agrees with that perhaps that s a compromise that can get us
home this evening and still give clear direction to those that are interested in preserving our
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history which to Councilwoman Tjornhom s comment we are all interested in preserving
history It s just a question of how we get that done
Councilwoman Tjornhom I would like to make a suggestion with that
Mayor Furlong Certainly
Councilwoman Tjornhom I don t think anything any issue is ever justly served when it s the thth you know the 9 hour or the 11 hour like it is now again with this lease and it s 10 after 11 00
So I think if council s going to go ahead with Option 2
Mayor Furlong As amended
Councilwoman Tjornhom Yeah as amended That the next time we have one of these
discussions it s not I don t have a calendar in front of me but it s not a day before or 5 days
before the lease is to expire again you know because these conversations are too important to be
rushed and to be no one makes a good decision when your back s against the wall so that s one frustration I m having with the issue is I don t feel we ve had enough time Work session it
was a fast discussion
Mayor Furlong Yes it was
Councilwoman Tjornhom And now tonight it s a late discussion and I think things get done a
lot better if everyone can sit around a table together and talk about it and work it out and so
Mayor Furlong Well and perhaps what I would propose then is that whatever discussions take
place clearly if the historical society I think the onus is on them to put together a business plan It s not the City s responsibility
Councilwoman Tjornhom Right and I don t
Mayor Furlong Can we participate in those meetings Certainly but I think there s also a I hope there s some understanding of direction desire from the council in terms of direction And
if there s going to be other meetings with the council I d like to do it in a full council setting
rather than just a few of us so that we can make sure that all all ideas are shared and that we do it
in a timely fashion so we re not up against the deadline The advantage if there s an advantage st of Option 2 is we re going to send notice of terminating the least on August 1 That at that point our obligation is legally done and if the council wants to do anything else after that it
would come to a council meeting and be fully discussed I agree with you about the late hour but
that s in part what I m suggesting we can accomplish by doing this Is Option 1 is simply we are st sending notice that we will terminate but on August 1 rather than next Tuesday And I think
that speaks to your point about doing it at the last minute
Councilwoman Tjornhom Yeah I just think no one is served by this necessarily
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Mayor Furlong Agreed but hopefully these next 4 months will provide some service to
everybody
Councilwoman Tjornhom Yeah and I look forward to attending the events and even helping
Mayor Furlong Absolutely
Councilwoman Tjornhom I m not against the church or your cause It s strictly coming from a
decision of whether or not we want to own a church
Mayor Furlong Okay thank you Mr Litsey would you like to make a motion
Councilman Litsey Well my motion was simply that we extend the lease The current lease st arrangements through August 1
Mayor Furlong So that s different than what I m suggesting Okay would somebody else like
Councilman Litsey I ll support the other one but I m not going to make that motion
Mayor Furlong Okay I guess I would make the motion that we move forward with Option 2
but that the date change to August 1 2009
Councilman McDonald I ll second that motion
Mayor Furlong Seconded Is there any discussion on that motion
Councilwoman Ernst Yeah I have some things I d like to say I feel that the advertisement that went out to the people that gave them you know where they re going to hold these events I feel
that that was something that was done prior to really us giving them the go ahead to do that To
say basically you know here s what we re going to do We re going to do this event now so
basically you re kind of pressured into doing this and so I m struggling a little bit with that But
I d also like to say that Councilman Litsey you said that it s embarrassing tonight where we were not supporting your some of your I guess the direction you wanted to go with this Quite
frankly I found it embarrassing as to how you treated your other colleagues tonight and I like to
think that we can all respect each other and have a difference of opinion and I didn t feel that
coming from you tonight
Councilman Litsey Well we ve had our discussion that if you go back and listen to the meeting
we re right back to where I suggested at the very beginning when I summarized what Todd said
and there was a lot of stuff said here that I think was pretty hurtful to these people that were good
enough to stay the late hours and to that I apologize to you and the audience
Jack Atkins Yeah I d like to address your other comment There was no malice of intent with
that or trying to put pressure on with that The person who put the newsletter together is a State
Representative and she s very busy She was supposed to hold off on issuing that but she just
ran out of time and published it
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Councilwoman Ernst And I apologize if that was an accusation that I made That was not the intent
Jack Atkins Alright Apology accepted
Mayor Furlong Okay We ve got a motion before us I would suggest that we make vote on the motion and we can address this and talk about options and business plans and opportunities
and common goals at another time There s been a motion made It s been seconded All those
in is there any other discussion
Mayor Furlong moved Councilman McDonald seconded that the City Council approve to continue with the current 50 50 arrangement with St Hubert s Catholic Community while
sending notice to terminate the lease agreement on August 1 2009 All voted in favor and
the motion carried unanimously with a vote of 5 to 0
Mayor Furlong Thank you everybody We ve still got a couple of things The council has a couple things so thank you for staying so late everybody We ve got a few things we want to
move quickly If we can work it quietly
APPOINTMENTS TO COMMISSIONS
Mayor Furlong I d like to move on next item of business here which is consideration of
appointments to the commissions over the last this evening and 2 weeks ago at our work
sessions we interviewed a number of residents who were interested in serving on our various
commissions Council thanks everyone that applied and wishes we had positions for all the
qualified candidates Unfortunately we don t but what we want to do is talk about those appointments that we will make this evening And what I ll do is just read down the
appointments that we discussed and then ask for a motion for someone to approve it and
certainly if anybody wants to make discussion they can do that For the Planning Commission
there are two 3 year appointments We would the council would appoint Kurt Papke and
Debbie Larson to those two positions For the Park and Recreation Commission there are two 3 year appointments The council would appoint Jeffrey Daniel and Elise Ryan to those two
positions For the Environmental Commission the council would appoint William Fouks to a 3
year position For the Senior Commission the council would appoint Pat McGough Barbara
Nevin and Virginia Prior to 3 year positions each Is there a I would make that motion and ask
for a second
Councilwoman Tjornhom Second
Mayor Furlong Thank you Is there any discussion on that motion
Mayor Furlong moved Councilwoman Tjornhom seconded to approve the following
appointments to city commissions
Planning Commission 3 Year Positions Kurt Papke and Debbie Larson
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City Council Meeting March 23 2009
Park and Recreation Commission 3 Year Positions Jeffrey Daniel and Elise Ryan
Environmental Commission 3 Year Position William Fouks
Senior Commission 3 Year Positions Pat McGough Barbara Nevin and Virginia
Prior
All voted in favor and the motion carried unanimously with a vote of 5 to 0
COUNCIL PRESENTATIONS
Councilman Litsey I d just like to respond real briefly to Councilmember Ernst If you think that by expressing my opinion I don t have a right to do that I don t quite understand why you
would think my comments were out of line
Councilwoman Ernst Absolutely you have your rights to your Just like we all do
Councilman Litsey If I feel it s an embarrassment then I have a right to say that
Councilwoman Ernst And I d just like to clarify When other council members are trying to
express their opinion I feel that it s respectful to let them finish and not raise your voice because
they may not necessarily agree with your opinion Bryan you and I have had many differences but yet we ve maintained a respect for each other
Councilman Litsey And we did tonight
Councilwoman Ernst And I just I felt that it was crossing that line
Councilman Litsey No I don t agree with you I think that
Councilwoman Ernst And that s okay
Councilman Litsey When you re passionate about something you should express it That s
what I was elected to do and I ll just leave it at that
Mayor Furlong Okay Thank you Any other council presentations No
ADMINISTRATIVE PRESENTATIONS
Todd Gerhardt We re hosting this week s 276 Leaders meeting That s when the mayors and
managers get together and talk about opportunities of partnering and what s going on in the
school district and so the City of Chanhassen s hosting hopefully this Thursday Had to change the date from Wednesday but it looks like it will probably be this Thursday and that s all I have
Mayor Furlong Okay Just a couple of other announcements if I may Probably should have
done it in council presentations but it s late This week Chamber of Commerce has their
luncheon I believe it s at Hazeltine this week Representative Joe Hoppe will be speaking there
so anyone interested in attending the Southwest Chamber s Luncheon can do that Also for
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City Council Meeting March 23 2009
anyone still awake and watching or for anyone on Saturday afternoon that isn t watching
basketball when this meeting gets re played on cable TV the Chanhassen Government Service Center is now open for service
Councilwoman Tjornhom Oh it is
Mayor Furlong It is It opened up about a week or so ago It s a beautiful facility We want to set up a time where the council can get a tour of the facility so if we can work coordinate that
with Mr Lundgren the County Auditor or others let s do that It s a nice facility but it is th opened up It s just south of West 78 Street on Kerber Boulevard and will be a great service for
us For our city Full service government service center Passports drivers license DNR
licenses There is a drive up window so in the winter time if all you re doing is renewing your tabs with a check you can drive up Give the check Get your tabs Drive away and then put
them on before they expire so With everybody I encourage you to use that Hopefully we ll
have a time to promote that again so if we can get that up on the web site too Or not the web
site On the cable Is it on there
Laurie Hokkanen when we heard there were no lines last week but I ll make sure
Mayor Furlong Okay Alright Okay if it s already on there that s great but
Councilman McDonald I used it today and there is absolutely no waiting Just walk right in and they have someone there waiting for you and they give you personal service and they walk you
to the right window so go now
Mayor Furlong They have catered the operation of that center off of the Eden Prairie center if
anybody s been there the old library and I don t care what time you go in there there are lots of people there and you go in and out fast so I would not be surprised even when there are more
people using the facility that you re still going in and out fast and it s going to be a great great
addition It s late Any other questions for Mr Gerhardt
CORRESPONDENCE DISCUSSION
Councilman McDonald Yes can I take us back to the correspondence package
Mayor Furlong Yes
Councilman McDonald I have a question about the letter from Mediacom What is the
alternative What are they talking about there as far as taking away the TV Guide channel
Does that mean they will no longer provide an information to viewers of cable as to what s on
Laurie Hokkanen Can I talk
Todd Gerhardt Sure
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City Council Meeting March 23 2009
Laurie Hokkanen I believe Mediacom has their own channel and so rather than paying the TV
Guide program to run that channel for the Mediacom programming and then the bottom half of the TV screen turns into what s on at what time I think they re just ending their
relationship with TV Guide
Councilman McDonald Okay There will still be access to people with cable to tell what s on
and what channel and everything
Laurie Hokkanen That s how I understand it
Councilman McDonald Okay because I was reading the letter and it looks as though you have
to rely upon either magazines or newspapers and everybody doesn t take magazines or newspapers They kind of depend upon the channel guides Okay
Laurie Hokkanen I can call Theresa tomorrow and make sure that my understanding is
correct
Councilman McDonald Okay thank you
Todd Gerhardt Well I think the built in guide is only on newer TV s is what it s saying here
Laurie Hokkanen Well I ll find out
Mayor Furlong Okay Any other questions on the correspondence package We will not be
continuing our work session after the meeting this evening If there s nothing else to come
before the meeting who would like to make the motion to adjourn
Councilwoman Tjornhom moved Councilwoman Ernst seconded to adjourn the meeting
All voted in favor and the motion carried unanimously with a vote of 5 to 0 The City
Council meeting was adjourned at 11 25 p m
Submitted by Todd Gerhardt City Manager
Prepared by Nann Opheim
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CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
SUMMARY MINUTES
MARCH 17 2009
Chairman Papke called the meeting to order at 7 00 p m
MEMBERS PRESENT Kurt Papke Kevin Dillon Kathleen Thomas Mark Undestad Denny
Laufenburger and Dan Keefe
MEMBERS ABSENT Debbie Larson
STAFF PRESENT Bob Generous Senior Planner and Alyson Fauske Assistant City
Engineer
PUBLIC HEARING
APPLE TREE ESTATES REQUEST FOR A SEVEN LOT SUBDIVISION WITH
VARIANCES ON PROPERTY ZONED RSF SINGLE FAMILY RESIDENTIAL
LOCATED AT 8600 WATERS EDGE DRIVE APPLICANT PLOWE ENGINEERING
INC OWNER ALOYSUIS KLINGELHUTZ PLANNING CASE 09 01
Public Present
Name Address
Craig Schlichting Plowe Engineering 6776 Lake Drive Suite 110 Lino Lakes
Kyle Tidstrom 8679 Chanhassen Hills Drive North
Tom Houston 8520 Waters Edge Drive
Al Mary Klingelhutz 8600 Waters Edge Drive
Neil Klingelhutz 9731 Meadowlark Lane Paul Rosstein 9492 Painters Ridge Eden Prairie
Bob Generous and Alyson Fauske presented the staff report on this item Commissioner
Laufenburger asked for clarification on the size of the storm sewer piping Commissioner Dillon
asked about back up plans for the storm sewer housing styles and which lots will have lake rights Commissioner Keefe asked about the grading plan the length of the private street in
terms of access for emergency vehicles and the reason behind saving the apple trees Chairman
Papke asked for clarification of how the storm sewer piping will operate before asking the
applicants to speak Neil Klingelhutz explained the type of houses envisioned to be built in the
development Al Klingelhutz provided historical information on the trees and subdivision layout The applicant s engineer Craig Schlichting addressed the issues regarding the drainage pipe and
storm water runoff Chairman Papke opened the public hearing Kyle Tidstrom next door
neighbor to Al and Mary Klingelhutz expressed concern with the grading and runoff onto his
property Paul Rosstein 9492 Painters Ridge Eden Prairie the gentleman considering
purchasing the lakeshore lot from the Klingelhutz s in the development explained that there will be grading done to flatten the lot and asked for clarification of how runoff will be handled during
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Planning Commission Summary March 17 2009
large rain events Chairman Papke closed the public hearing After comments from the
commission the following motion was made
Keefe moved Thomas seconded that the Planning Commission recommends that the City
Council approve a seven lot subdivision with a Variance for access off a private street for
Lots 1 and 2 Block 1 Apple Tree Estates plans prepared by E G Rud Sons Inc and
Plowe Engineering Inc dated 01 29 09 revised 2 25 09 subject to the following conditions
1 Additional six inch address numbers will be required at the entrance to the driveway of Lots
1 and 2 Block 1 where it comes off the cul du sac
2 Additional six inch address numbers will be required at the driveway where it splits between Lots 1 and 2 Block 1
exact 3 Contact Chanhassen Fire Marshal for locations and numbering requirements
4 No burning permits will be issued for trees to be removed Trees and scrubs must be removed from site or chipped
5 A three foot clear space must be maintained around fire hydrants and nothing be placed in
MN Fire Code Sec 508 5 4 front of the outlets to hinder firefighting operations
6 Fire apparatus access roads and water supply for fire protection is required to be installed
Such protection shall be installed and made serviceable prior to and during time of
MN Fire construction except when approved alternate methods of protection are provided
Code Sec 501 4
7 Temporary street signs are required to be installed as soon as construction begins Signs
shall be of an approved size weather resistant and be maintained until replaced by permanent
MN Fire CodeSec 505 2 signs
8 A 30 foot wide private easement cross access and maintenance agreement must be submitted for the private street
9 Final grading plans and soil reports must be submitted to the Inspections Division before
building permits will be issued
10 Retaining walls over four feet high require a building permit and must be designed by an
Engineer registered in the State of Minnesota
11 Each lot must be provided with a separate sewer and water service
12 Demolition permits must be obtained before demolishing any structures
13 Existing home s affected by the new street cul de sac will require address changes
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Planning Commission Summary March 17 2009
14 The existing shed on proposed Lots 4 5 and 6 Block 1 Apple Tree Estates must be removed
concurrently with the installation of the street improvements
15 Full park fees in lieu of parkland dedication and or trail construction shall be collected as a
condition of approval for Apple Tree Estates The park fees shall be collected in full for all new
homes at the rate in force upon final plat submission and approval
16 Applicant shall remove Colorado spruce from the planting list and transfer the quantity to
other evergreens in the Plant Schedule or add a third evergreen species A revised planting
list shall be submitted to the city
17 All trees proposed to be preserved shall be protected by tree preservation fencing Fencing shall be installed prior to site development or grading and excavation for homes on each lot
Any trees shown as preserved on plans dated 1 15 09 and revised 2 25 09 must be replaced at
a rate of 2 1 diameter inches if removed
18 The applicant shall locate the existing row of trees along the east side of Apple Tree Lane north of Lot 1 Block 2 relative to the proposed retaining wall and develop a plan to protect
the trees The survey and plan shall be submitted to the city for approval
19 The building permit survey for Lot 2 Block 1 shall include the tree survey for the lot Any
additional tree removal on the lot greater than what is shown on subdivision plans dated1 15 09 revised 2 25 09 will need prior approval from the city and additional plantings
may be required
20 The applicant shall revise the landscape plan to show river birch and balsam fir or black
spruce near the wetland rather than red oak and white spruce
21 The plans and hydrology calculations must be revised so that the pond will hold back to back
100 year storms
22 Correct the location and elevation of the wetland emergency overflow
23 A piped EOF is required for the wetland The developer s engineer shall examine possible
locations for this connection and work with and obtain the necessary permission from the
property owner agency
24 The driveway grades for Lot 3 Block 1 must be adjusted so that there is positive drainage
along the entire driveway
25 A building permit for Lot 2 Block 1 may be issued prior to installation of the public street
and utilities A final Certificate of Occupancy will not be granted until the public utilities are in and the first lift of asphalt has been installed on the street
26 The developer must submit a plan showing how access to the existing home on Lot 1 Block
1 and the proposed home on Lot 2 Block 1 will be maintained throughout construction
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Planning Commission Summary March 17 2009
27 The top and bottom of wall elevations must be shown on the plans
28 The plan must show the existing trees on the property to the east of the development
adjacent to the proposed retaining wall The plans must be revised so that the off site trees to
the east of the development are not impacted with the retaining wall construction
29 The developer is required to obtain the appropriate permits from MnDOT to construct the
local street connection
30 The developer must notify the affected property owners a minimum of seven days before
mobilizing to complete the sanitary sewer connection
31 A security will be collected with the final plat to ensure that the disturbed area will be
restored to the current condition
32 The storm sewer between the public street and the pond must be shifted to either the north or south property line of Lot 1 Block 2 to eliminate the drainage and utility easement through
the property
33 Any excavation within the wetland cannot result in a maximum inundation greater than six
6 feet in depth
34 The finished bottom of the wetland shall be undulating providing varying depths
35 Side slopes shall be no greater than 5 1 on average and no greater that 3 5 1 in any location
36 Bottom of the wetland shall have a minimum 0 8 feet of organic soil materials or otherwise
hydric soils
37 A vegetation establishment plan must be developed and implemented for the wetland and the
buffer area In the event that no excavation occurs within the wetland a vegetation management plan need only be developed and implemented for the buffer area
38 Sequencing of erosion control measures need to be incorporated into the plan This includes
placement of perimeter controls prior to earth disturbing activities and excavation of the pond
during the initial grading activities to be used as a temporary basin
39 Silt fence must be included down gradient of all exposed soils
40 Inlet protection shall be required within 24 hours of setting the structures on site
41 Erosion and sedimentation BMPs must be placed to protect the structures in Waters Edge
Drive
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Planning Commission Summary March 17 2009
42 A concrete washout area needs to be shown on the plan and must comply with the NPDES
permit requirements
43 A rock construction entrance at least 75 feet in length must be indicated on the plan
44 An NPDES Permit will be required for the project This must be obtained prior to
commencement of any earth disturbing activities
45 The pond and wetland should be put into an Outlot This will result in a further reduction of
SWMP fees That portion of Lot 1 Block 2 east of the westerly normal water level elevation
for the stormwater pond shall be included in a separate Outlot to facility pond maintenance
46 That city staff work with the applicant to make sure that the new proposal for drainage
meets everyone s requirements
All voted in favor and the motion carried unanimously with a vote of 6 to 0
APPROVAL OF MINUTES
Commissioner Thomas noted the verbatim and summary minutes of the Planning
Commission meeting dated March 3 2009 as presented
COMMISSION PRESENTATIONS None
Chairman Papke adjourned the Planning Commission meeting at 7 50 p m
Submitted by Kate Aanenson Community Development Director
Prepared by Nann Opheim
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CHANHASSEN PLANNING COMMISSION
REGULAR MEETING
MARCH 17 2009
Chairman Papke called the meeting to order at 7 00 p m
MEMBERS PRESENT Kurt Papke Kevin Dillon Kathleen Thomas Mark Undestad Denny
Laufenburger and Dan Keefe
MEMBERS ABSENT Debbie Larson
STAFF PRESENT Bob Generous Senior Planner and Alyson Fauske Assistant City
Engineer
PUBLIC HEARING APPLE TREE ESTATES REQUEST FOR A SEVEN LOT SUBDIVISION WITH
VARIANCES ON PROPERTY ZONED RSF SINGLE FAMILY RESIDENTIAL
LOCATED AT 8600 WATERS EDGE DRIVE APPLICANT PLOWE ENGINEERING
INC OWNER ALOYSUIS KLINGELHUTZ PLANNING CASE 09 01
Public Present
Name Address
Craig Schlichting Plowe Engineering 6776 Lake Drive Suite 110 Lino Lakes Kyle Tidstrom 8679 Chanhassen Hills Drive North
Tom Houston 8520 Waters Edge Drive
Al Mary Klingelhutz 8600 Waters Edge Drive
Neil Klingelhutz 9731 Meadowlark Lane
Paul Rosstein 9492 Painters Ridge Eden Prairie
Bob Generous and Alyson Fauske presented the staff report on this item
Papke Okay Kathleen we ll start with you
Thomas No I don t have any questions at the moment
Papke Denny
Laufenburger Alyson can you talk about the capacity of that pipe that will traverse from the darker blue to the west make a turn and then connect with I m assuming it connects with the
storm sewer Is that right
Fauske That s correct
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Planning Commission Meeting March 17 2009
Laufenburger Talk a little what that capacity might be or is it too early for you to check the
hydrology that you talked about
Fauske At this point Commissioner Laufenburger we do not have that information but we
certainly will be checking that The developer s engineer and I we had a conversation
yesterday He had indicated that when they ran the calculations that there was capacity in the
pipe but we certainly again will be very diligent when we look at connecting to an existing system to make sure that it has capacity We are at an advantage here where you know if there is
some under sizing we could look at replacing that pipe It is within an easement but so far
indications are that it s adequately sized
Laufenburger That pipe does not exist today is that correct
Fauske It does exist today
Laufenburger Oh that does exist
Generous Where it connects to
Fauske Yes the connection point if you can follow right here on the very west side it would be
connecting to an existing storm sewer and I apologize if you can t see it but the storm sewer
does continue to the west and there s a wetland that it discharges to which then goes to the drainage way towards Lake Susan
Laufenburger Okay But the green arrowed direction that is shown here from that pipe is not in
the ground right now
Fauske Correct That s the proposed storm sewer
Laufenburger Okay thank you
Dillon So good question now but what if it s determined that this solution isn t workable Then what I mean then what drawing board do you go back to at that point
Fauske What we what our concerns are there s two pieces to this solution that staff needs to
verify One is to make sure that it does in fact hold the back and back 100 year event That
we re able to achieve that We know that we were close under the last scenario so we feel confident that by providing this piped outlet we can achieve that To answer your question
Commissioner Dillon is that if we feel that this particular pipe system as shown isn t work we
can certainly look at increasing the pipe size If that doesn t work then we may have to look at
expanding that pond and potentially losing what was I believe it s Lot 1 Block 2 And those are
certainly things that we need to work through but from all indications that we ve conversations we ve had with the developer s engineer we don t feel that that s something that would happen
Dillon Alright So what types of homes are proposed for the subdivision
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Planning Commission Meeting March 17 2009
Generous The only one we re sort of certain on is the one lakeshore lot The person has 5
children so it will be a larger home At least 3 car garage I believe it s a 4 car garage so The rest of them we ve assumed maximum size based on our ordinance requirements 3 600 square
foot footprints with the driveways Again we evaluated the impervious coverage for that and
generally they come under that number but we re looking at trying to do a worst case scenario
Dillon Okay Has the developer done other projects in Chanhassen
Generous Older ones I believe but Currently they re just subdividing the land They ll I
assume sell it to individual builders to build the homes
Dillon So one of the things you know we ve had these things come up before and you know that s great we re going to subdivide it but as the planning commission we haven t getting any
visibility to what s planned other than you know subdivided and you know kind of like we re
supposed to be stewards for the community I think we need to have a transparency as to what is
proposed Other than just subdividing it and put houses up I mean great Well what kind of
houses
Generous Commissioner Dillon that s really the market determines what goes in on these
properties I assume that the developer can go through discuss some of the builders that they
may have talked to for this Everything s sort of shaking out right now with the economy and so
we ll hopefully as they say the strong will survive and we ll get those builders who have quality work and that people want to have
Dillon Well if the person is here that s proposing this maybe I ll ask that question of them and
see what they say So then another question I have will the other houses not the two nearest the
lake will they have lake rights
Generous No
Dillon And okay So that takes of those were the questions I had And that s all I have for right
now
Papke Okay
Undestad No
Keefe I ve got a couple You know does the grading plan increase or decrease the runoff on
this I mean there s quite a bit of slope there I mean is it you know what does it do in terms of
you know we ve got this wetlands or the ponding solution that s going to take I presume
increase runoff because of the houses that are going there A little bit of hardscape which is
coming onto the site that doesn t exist today And we re going to grade the site and go ahead
Fauske That s a very good question Commissioner Keefe What the proposal is and what the
city code requires is a decrease in the discharge rates for the 2 year 10 year and 100 year event
so they re able to achieve that The developer s engineer has also done a nice job in showing us
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Planning Commission Meeting March 17 2009
what some volumes of runoff again you know of course when you increase the impervious
surface you do increase the volume of runoff So I don t have the particular numbers available for you but I can assure you that we will make sure that their current proposal the last slide that I
showed you here tonight will meet our city code for peak discharge rate
Keefe But I mean you know in terms of the grading on site I mean you know because we do
have a fair amount of slope I mean are they enhancing the slope Are they decreasing the slope Are they you know I mean because doesn t that affect rate in terms of how much
Fauske It certainly does yes Really the biggest change is going to be with the addition of the
street You certainly increase the it s not necessarily even the grades on the street Just the fact
that it s a paved surface instead of a grass slope But really and truly the but for the most part they have you know moderate grades in the back yard and front yard that looking at the grading
plan don t significantly change from what s out there right now You know there s moderate
slopes out there There s fairly flat slopes out there so they re actually you know they re
matching into what s out there fairly nicely It s just the additional impervious surface
Keefe Okay You know it looks like it s a fairly lengthy private street You know what do we
do in terms of fire protection You know emergency vehicles in the case of a longer private
street What is the what does the city do in that
Generous Well the Fire Marshal did address that and it s mostly signage They just would need to know where to go They will have to meet our 7 ton standard 20 foot wide pavement width
for the common portion And then at the end of it it s like any normal driveway They d be able
to access it Mark didn t have any concern on the specific And it s only 2 homes that will be
off it The rest is on a public street
Keefe Okay You know it notes that there s an intention to save the apple trees I mean is that
a typical scenario where we would have trees which are very sort of you know I don t know that
they were maybe they were there at one point for sort of agricultural reasons I don t know but I
mean is that typical that we would save those or is that sort of just their choice that they can do
that
Generous It s primarily their choice Our ordinance does encourage the preservation of trees
It doesn t specify species and so any time you can do that even you know all trees have value
Keefe Alright That s all I have
Papke Just a couple small questions First of all Alyson you might have covered this and
maybe I just didn t catch it When does this pipe kick in Is it an emergency overflow I m just
trying to get an idea of how frequently that s going to get exercised
Fauske And that s a very excellent question Right now the way the developer s engineer has
designed it the same pipe that takes the water into the pond would be taking it out and so as I
indicated to him this isn t something that I ve personally looked at before and what they re
relying on is that there would be enough elevation of the water above the inlet to push the water
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Planning Commission Meeting March 17 2009
through the pipe so we need to take a look at that So basically the elevation that the water
would be entering at some point would be going back through that pipe and that s where we need to take a close look at that pipe design Make sure that we re indeed draining that pond like
they say we are to maintain the back to back 100 year events Make sure that s flowing out so
that we re not creating the overflow situation that we looked at previously Right now they re
showing the elevation at 901 which effectively would be the inlet and the outlet elevation but
however like I mentioned since the pipe system will dictate at what point that pond will start to drain I don t have I haven t seen those calculations yet to be able to tell you at what elevation it
will hit before it starts draining back through that pipe
Papke Okay Are there any issues with those kind of pipes freezing or clogging I mean on the
way here tonight there was water flowing over Pioneer Trail because of a drain pipe that s either frozen or clogged The City must be aware of it There s pylons out there and stuff so but I m
just curious as to what are there issues like that with this kind of a drainage pipe or storm water
pond
Fauske There s issues with any storm pipe with it icing over at the inlet With it clogging up with leaves and it s a maintenance issue for our public works department and we have to work
diligently with them They certainly have their list of known offenders if you will where they
know that every spring that inlet or that outlet of that pond will clog up and they ll go in and
clean it They ll keep an eye on it so there s it s unfortunately something that s inevitable with
these types of designs is that they are susceptible to those things but we just have a maintenance policy where we have like I said a list where we know these ones are more prone than others to
take a look at and they do they do pond inspections every year to make sure that the inlets and
the outlets are functioning
Papke So in this particular case if this one was to freeze in the spring or the fall and get plugged up with leaves we would see the kind of drainage that you had depicted on the previous
slide where it would move towards the northeast Flow between the homes etc
Fauske That s an extreme case That s the back to back 100 year event
Papke Okay
Fauske And again we just wanted to take a look at it It seems you know to the somebody
who s developing something like this it seems to be a very unlikely event to happen is the back
to back 100 year event but you know staff here we ve all lived through a back to back 100 year event and we know the problems that they cause and that s why we re very adamant when it
comes to storm design that we do design for those events because it s just it s prudent planning
Papke Do those events include snow melt
Fauske Yes
Papke The only last question I had I noticed in the notes there s a well existing well on the
property Are there any issues or concerns with the well or
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Planning Commission Meeting March 17 2009
Fauske Mr Klingelhutz can keep the well in function Our city code does allow for that However if he has issues with the well he will not be able to drill a new one He would have to
make he would have to connect to the city water
Papke Okay Anybody else have any questions for staff If not if there s an applicant here
tonight would you please step up to the podium and color in the lines for us If you could step to the podium please because we re being videoed You ll be on TV
Neil Klingelhutz Hi I m Neil Klingelhutz Al s son I ve kind of facilitated him in developing
his property I guess in regards to Dillon Commissioner Dillon s comments on what type of
houses I know the guy that s purchasing the lot the lake lot you know he s talking of a fairly million and a half to two million dollar project and the other lots due to a lot probably due to the
city requirements with lot sizes park fees and storm water dedications I mean these lots get
fairly expensive and they are you know there s 7 lots there and over 7 acres so they re averaged
over a lot apiece We started out with 10 lots on there and kept getting whittled down Different
requirements here and there so we ve been real giving with the city I think and pliable to their demands so I guess you know the other lots I would see 450 to 600 000 dollar package I guess
in answer to your question and I ll let dad have his piece here
Al Klingelhutz As I said I was born and raised right across the road from this piece of property
and most of this piece of property at one time was agriculture except the slopes When we built the house my wife complained about all the trees I planted and it was somewhere between 86
and 100 that I planted on the property and some of the ones on the bluff there were a lot of trees
there But where we built our house it was all Dutch elm and most of them are dead Some of
them were over sized and then I planted quite a few trees in front of our house and another place
where they re going to hide the view of the lake but I love trees One of the things I did in order to avoid any bad water to go in the lake I left about a 3 foot strip of grass all along the
lakeshore in front of our house to filter out anything that would be floating in there so I m
myself I hope you the size of the lots they re all over sized Some of them are triple over sized
and I think it s going to really turn out to be a pretty nice project I don t know if you have any
more questions for me
Keefe I don t have any at this time
Al Klingelhutz I did lose 3 sugar maple trees that I planted In two different storms One time I
lost one of them and another time I lost 2 of them I ve still got quite a few sugar maples there too
Laufenburger No questions Al
Thomas Me either
Al Klingelhutz What was that
Laufenburger No questions
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Planning Commission Meeting March 17 2009
Papke I have one brief question The issue of the significance of the apple trees came up before How many are there Are they historic Are they very old Can you kind of hit on the
importance of the apple trees
Al Klingelhutz They re all trees I ve planted since we were there and I kept them trimmed and
sprayed them myself and
Mark Klingelhutz There s 17 of them
Al Klingelhutz One of the reasons you can see the kind of shape I m in I probably wouldn t
even subdivide this property at this time but I ve got to get rid of some of the work on it It s been too much of a burden and we re going to tear the big shed down So that s another area
that s going to have saturate the soil and that saturation and where it stands and it s a pretty big
building So I don t know what much else I ve pretty much agreed with everything that the city
asked me to do
Papke So is it that you would like to continue to enjoy literally the fruits of your labors here and
in the coming years you want to reduce the maintenance but you still want the fruit from the
trees
Al Klingelhutz They re still pretty good sized lots to take care of It will make it a little easier
Papke Sure Okay thank you very much That s all I have Are you speaking for the
applicant
Craig Schlichting Yes I just would like to mention I m the applicant s engineer from Plowe
Engineering Craig Schlichting and I think Alyson did a nice job of covering things and if you
have any direct questions for me
Papke Is there any more detail you can add to that drain pipe The storm water drain pipe There were questions about I believe the diameter and I had some questions about the placement
Can you tell us any more about that drain pipe
Craig Schlichting Sure Currently as you know or as Alyson mentioned there s no outlet to
this wetland so if you were to design a 100 year back to back for that area it would indeed go over that gentleman s driveway By adding the pipe we provide that security and just an added
benefit for this pond to have an outlet It s something obviously we want to have In terms of
the size it s currently a 12 inch Nothing would outflow that 12 inch pipe until anything above
the 10 year storm so street storm sewer and everything will enter the pond which will
subsequently dump to a wetland They both bounce at one time and ultimately discharge to the west and that system which is under easement We looked at other options in putting pipes on
other people s property but certainly we don t have the easements or rights to do that so this was
the best situation that we could come up with
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Planning Commission Meeting March 17 2009
Laufenburger Mr Chairman I do have a question Alyson used the words the same the pipe
that will deliver water into the blue area will also discharge it Can you just explain that a little bit
Craig Schlichting Let me grab you a diagram If you look at the bottom corner where my
finger s pointing
Laufenburger Yes
Craig Schlichting Essentially the storm sewer as shown up here is what s in the street and
there s quite a bit of drop into that structure which then discharges to the pond There s a little
line that represents the pond normal water level at the bottom And once that water level within the pond builds up to a certain elevation it then allows discharge to the west out a secondary
pipe The elevation of that pipe is a foot and a half or so above the normal water level of the
pond
Laufenburger So what you re saying is that the water that goes into the pond will pass over the opening to that discharge pipe
Craig Schlichting It goes down into the structure and then off to the east
Laufenburger Okay So the only reason that it would go into that discharge pipe is if the water level goes up above what was it the 901 Something like that
Craig Schlichting It goes above the 10 year event or whatever
Laufenburger 10 year event okay
Craig Schlichting Yeah 902 or something where it s set at
Laufenburger Okay Okay now I understand Thank you
Papke Any other questions for the engineer If not thank you very much If there s someone
from the public that would like to come up and comment on this project please do so Step up to
the podium and state your name and address for the record
Kyle Tidstrom Kyle Tidstrom I m the property immediately to the west of Al and my concern was just how much grading was going to be done on the lake lot because there s been a river
running between Al and mine since before I built in we cut ground in 94 and I m more worried
about where the water drains between Lot 2 Block 1 and mine than what goes into that other
drainage pond So can anybody where s that map Where s that map Yeah right here It s
the break point Where it breaks here You know everything there s a break where everything flows this way and then there s a break where stuff s going to flow this way and we ve talked a
lot about everything that s going to flow this way and we haven t talked anything about what s
going to flow this way If it doesn t change we re good because we watched for 2 years and I
know that this water runs right there and we bermed this so that it couldn t get straight to the
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Planning Commission Meeting March 17 2009
lake but if the grade changes a lot here then it s going to change the dynamics of that so I m
more concerned about what s going this way than what s coming this way
Fauske Chairman Papke if I could answer his question I certainly I would really like to meet
with you after the meeting I can show you some more detailed maps but to give you a general
answer is the lake front lot that they are creating it s proposed as a custom graded lot which
indicates that he s the person purchasing the property will be grading the property for the building For the home So he s not showing any grading on that property And the remainder
of the site they are showing the back of those of the four lots on the west side of the proposed
street would drain to that area but unfortunately at the top of my head I can t answer you
specifically the area currently draining there and the area proposed but I do believe it s similar is
not less
Kyle Tidstrom Yeah I m not at all worried about the top floor That s wondering how it s
going to affect
Al Klingelhutz I d like to ask the engineer how much some of the water that s running down past Tidstrom s and my property will be turned over to the holding pond I would say 70 of
that water is running down that way now Will go into the holding pond
Kyle Tidstrom I m not quite visualizing how that can happen putting in a 20 foot wide
bituminous road I don t know how run 70 more It just stays the way it is That s no problem
Craig Schlichting Maybe if we could zoom in on the map I have on the table here In terms of
what s going to happen in this area this driveway will still currently drain as it does now with
the addition of the bituminous and as Al mentioned
Kyle Tidstrom That s the current driveway location just asphalt
Craig Schlichting Correct In lieu of adding two driveways reduce the overall impact of that
those two lots What was coming there in the existing situation there s quite a large lean to or shed at the front of the property as well as all of these back yards of the southern 4 lots What
we are doing as a part of this 12 inch overflow pipe is there will be catch basins that semi pick up
drainage in the back yards that will then connect to that same system off to the west So that will
reduce some of that flow and we ve been required to reduce or meet the existing rates going
down your swale which is meeting the normal requirements of the city so
Kyle Tidstrom What are these elevations right here I can t see the numbers on these different
things Does this grade run this way as it does now or is the grade coming back this way
Craig Schlichting It runs as it does
Kyle Tidstrom It s going to run as it does now So you re hoping that the flow from these is
going to go that way These will just stay the way it is
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Planning Commission Meeting March 17 2009
Craig Schlichting The design is to take the front half of the house along with the driveways and
the street to the pond So then you have the back half of the house and inbetween the houses that will swale to this swale on the west property line some of which will be collected with the storm
sewer and off to the west before getting to the lake
Undestad And you said there will be a catch basin in that back yard
Craig Schlichting Yeah you can see it on this drawing which is pretty small but that s part of
that
Undestad That will pick up a lot of that water and some of the front
Craig Schlichting Yeah we have to turn the corner anyway to bend that catch basin off to the
west so we just put a grade or inlet on that
Keefe So is the water runoff going to be greater or less
Craig Schlichting Less
Keefe It will be
Craig Schlichting Yeah the idea is to send it to this pond and wetland complex which we ve excavated to create more storage than what s there now as well as just slow things down
Dillon So is the concern that the neighbor had a 100 year event concern or an everyday
concern
Craig Schlichting It sounds like the concern is what s existing now that we don t exceed that
because it s currently an issue for him
Kyle Tidstrom We built where it was because we watched it for 2 years Mike and I watched
it and because he s traveling but before we built we allowed Lecy to go in and he took some of the silt fencing and stuff out and it just ran and silt eroded into the lake and we know exactly
where that runs and it runs right on the edge of my asphalt that goes down below but we ve got
it all it s bermed It s done Nothing s going to get in the lake from there as long as it stays the
way it is Sounds like it s going to get less so But it runs strong in the spring and it runs strong
in the in big rains and right now I think a lot of that we re getting run through there Al it comes from 101 all the way through right now and what you guys are seeing is you re getting with the
new road design you re going to try to route the stuff that s coming off the highway past your
garden and down through that low spot to try and create
Al Klingelhutz I ll go east the way I understand it to the holding pond All the addition lots that are there will be holding pond except your s and mine
Papke Okay Thank you Those were good questions Yes please If you would step up to the
podium State your name and address for the record
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Planning Commission Meeting March 17 2009
Paul Rosstein My name is Paul Rosstein I m a resident of Eden Prairie 9492 Painters Ridge Eden Prairie is my address I am the gentleman that is considering purchasing the lakeshore lot
from the Klingelhutz s in the development and a couple of questions that I have is when you
look at Lot 3 which is this lot and you look at all of the elevation change and my concern is
what happens in this area here I have 5 little children and I d like them to you know use this lot
so there will be some grading on that property We have not submitted our plan to the city yet but you know the grade as you see it here we are going to propose that it be altered so at least it s
somewhat flat enough where if you kick a soccer ball it doesn t run down into your driveway
every time they kick it So we are we would propose that there would be some leveling out
Certainly it wouldn t be flat because of the dramatic change in elevation from here to here but
there would be some proposed grading that we would submit My question is with it s severe slope here what happens in this area here in April and May and then in those situations where
we get a lot of rain
Fauske Mr Papke if I could answer the question With your grading with your building permit
it s typically where you indicate what grades you re planning to achieve with your lot Based on what you described the slopes that they re proposing there are a little bit steeper than what s out
there right now just to kind of give you a visualization As far as creating a flat area there we
would certainly work with you with your building permit but we would make some
recommendations on minimum slopes that you may want to look at keeping through that area to
make sure that the drainage continues towards Lake Susan Certainly you know there could certainly be some times where it could you d have a little bit of standing water and you d have
to be cognizant of that when you re doing your final grade but we would certainly work with you
to try to achieve what you d like to
Paul Rosstein Okay So if I may just ask one more question I understand that in the months of April and May when we get a lot of melt and you know the ground is saturated that that s going
to be probably a soggy area My question is you know it s the middle of July and we get a
couple back to back pretty good rains Is this area here going to be pretty much untouchable for
a week until that dries out or will it be drained well enough running down wherever it s going to
run or pool elsewhere or am I going to we ve all been in a situation where we ve seen standing water for a week or two and it smells and it s unsightly and grass doesn t grow very well and
weeds tend to pop up and I haven t noticed any of that in the current condition of Al s property
but my concern is once we start making all these modifications I have some reservations about
how soggy and soft that area s going to be
Papke Sir I think what the city engineer was indicating and what the discussion has indicated
is that you
Al Klingelhutz I don t think it could have been too bad because I cut the grass into every
summer
Papke The amount of water flowing towards the lake has to be
Al Klingelhutz right after every rain
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Planning Commission Meeting March 17 2009
Papke If the amount of water running towards the lake is less than or equal to what it is today at that point it s going to be up to you I mean what the city engineer was indicating you know
you re going to custom grade your lot You re going to be in control of those slopes and the city
is going to make recommendations for you as to how to best mitigate those but ultimately you
know you re in control You re you know the destiny of your lot is up to you We can t answer
what that future is going to look like until you come in with a grading plan
Kyle Tidstrom Could I address that just for a little bit We ve got a drain tile in there that runs
Papke Sir if you d stay over to the podium over there and maybe indicate on the overhead
Kyle Tidstrom Kyle Tidstrom There s a drain tile that comes and actually you know I think
Dave and Lee worked with you It goes across my line onto your s and that tile runs from about
right here Right down and all the way down somewhere north of my house And there is a little
area there that s wet but the grass never dies and it s probably when I look at it Al where it s
probably 30 40 feet wide and 80 90 feet long and I don t know if you can fill that in enough and you guys might be able to see it to put enough fill in there but somewhere that water s going to
go and it s either got to try to pick up in that tile and you know when you grade it try to hook
into that tile I don t know
Al Klingelhutz grading your property about 2 feet on the opposite side here
Kyle Tidstrom You know I thought we were going to be going downhill into the house Well
we built the house
Papke If you d like to have a conversation between the two of you offline that s fine If you would like to address something to the commission
Kyle Tidstrom So I guess I was just trying to address your question on that I don t think we re
ever going to be completely dry between us but I don t think it s a huge issue but
Papke Is there anyone else from the public that would like to speak on this proposal tonight
Anybody else have anything to say If so step up to the podium Going once Going twice
Okay with that I close the public hearing and bring it back to the commissioners for discussion
Dan we ll start with you
Keefe Well I don t think there s a lot to discuss here I like the proposal I think it works pretty
well I think it s pretty well thought out
Papke Mark
Undestad Yeah I agree with Dan I think we ve covered pretty much all the concerns out here
and everything seems to make sense and Alyson and the drainage was an issue but it seems to
work too so no I think it s a good project
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Planning Commission Meeting March 17 2009
Dillon You know I think most everything works pretty well You know I was reading over all
this stuff and I guess I did not realize the and maybe it s we re talking about twice in a 100 year event and you re like you know very it seems to have taken on more of a significance than
maybe it should for some so I guess so the thing of it is I mean new information came to light
just like yesterday or today and we hadn t had a chance to process on that and it doesn t seem
like the city staff s had a chance to process fully on that While there seems to be some
indications that you know the solution as proposed is workable it s not guaranteed or iron clad or anything like that so I would be inclined to support this with the proviso that everything works
out between the water flow stuff and neighbors and all that thing too
Laufenburger I have no question They ve all been answered Thank you
Thomas I m good with the project as well
Papke Okay It sounds like everyone has had their issues addressed and I think Kevin you
bring up a good point What I would ideally like to see the commission do is perhaps attach
another condition here to the extent that the developer work with this new proposal that wasn t part of our packet to make sure that the city engineering staff you know agrees and does their
calculations and make sure that we don t have any further issues so with that I ll entertain a
motion
Keefe I ll make a motion the Chanhassen Planning Commission recommends the City Council approve a seven lot subdivision with a variance for access off a private street for the Lots 1 and
2 Block 1 Apple Tree Estates plans prepared by E G Rud Sons Inc and Plowe Engineering
Inc dated 01 29 09 revised 2 25 09 subject to conditions 1 through 45 And somebody want to
make a friendly amendment or
Dillon Plus
Keefe Plus You want to do plus
Dillon I ll try to state it as succinctly as possible Plus the city staff work with the applicant to make sure that the new proposal for drainage meets everyone s requirements
Keefe I accept that
Papke Is there a second
Laufenburger Second
Papke Is there a concern
Fauske Chair Papke if I may have clarification
Papke Yes
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Planning Commission Meeting March 17 2009
Fauske Just so staff has clear direction On page 14 there are two conditions that I d like to bring
to the Planning Commission s attention They d be conditions 21 and 23 21 reading the plans and hydrology calculations must be revised so that the pond will hold back to back 100 year storms
And condition 23 about the piped EOF Does that satisfy the requirements or is the friendly
amendment a better direction for staff
Papke I guess I would prefer to see the amendment in here in addition to this because these conditions were written without the benefit of the new plan and so I d just like to make sure that
that s called out specifically
Fauske Great Thank you for clarification
Keefe Amendment is accepted
Papke Is there a second
Thomas Second
Keefe moved Thomas seconded that the Planning Commission recommends that the City
Council approve a seven lot subdivision with a Variance for access off a private street for
Lots 1 and 2 Block 1 Apple Tree Estates plans prepared by E G Rud Sons Inc and
Plowe Engineering Inc dated 01 29 09 revised 2 25 09 subject to the following conditions
1 Additional six inch address numbers will be required at the entrance to the driveway of Lots
1 and 2 Block 1 where it comes off the cul du sac
2 Additional six inch address numbers will be required at the driveway where it splits between Lots 1 and 2 Block 1
exact 3 Contact Chanhassen Fire Marshal for locations and numbering requirements
4 No burning permits will be issued for trees to be removed Trees and scrubs must be removed from site or chipped
5 A three foot clear space must be maintained around fire hydrants and nothing be placed in
MN Fire Code Sec 508 5 4 front of the outlets to hinder firefighting operations
6 Fire apparatus access roads and water supply for fire protection is required to be installed
Such protection shall be installed and made serviceable prior to and during time of
MN Fire construction except when approved alternate methods of protection are provided
Code Sec 501 4
7 Temporary street signs are required to be installed as soon as construction begins Signs
shall be of an approved size weather resistant and be maintained until replaced by permanent
MN Fire CodeSec 505 2 signs
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Planning Commission Meeting March 17 2009
8 A 30 foot wide private easement cross access and maintenance agreement must be
submitted for the private street
9 Final grading plans and soil reports must be submitted to the Inspections Division before
building permits will be issued
10 Retaining walls over four feet high require a building permit and must be designed by an Engineer registered in the State of Minnesota
11 Each lot must be provided with a separate sewer and water service
12 Demolition permits must be obtained before demolishing any structures
13 Existing home s affected by the new street cul de sac will require address changes
14 The existing shed on proposed Lots 4 5 and 6 Block 1 Apple Tree Estates must be removed
concurrently with the installation of the street improvements
15 Full park fees in lieu of parkland dedication and or trail construction shall be collected as a
condition of approval for Apple Tree Estates The park fees shall be collected in full for all new
homes at the rate in force upon final plat submission and approval
16 Applicant shall remove Colorado spruce from the planting list and transfer the quantity to
other evergreens in the Plant Schedule or add a third evergreen species A revised planting
list shall be submitted to the city
17 All trees proposed to be preserved shall be protected by tree preservation fencing Fencing shall be installed prior to site development or grading and excavation for homes on each lot
Any trees shown as preserved on plans dated 1 15 09 and revised 2 25 09 must be replaced at
a rate of 2 1 diameter inches if removed
18 The applicant shall locate the existing row of trees along the east side of Apple Tree Lane north of Lot 1 Block 2 relative to the proposed retaining wall and develop a plan to protect
the trees The survey and plan shall be submitted to the city for approval
19 The building permit survey for Lot 2 Block 1 shall include the tree survey for the lot Any
additional tree removal on the lot greater than what is shown on subdivision plans dated1 15 09 revised 2 25 09 will need prior approval from the city and additional plantings
may be required
20 The applicant shall revise the landscape plan to show river birch and balsam fir or black
spruce near the wetland rather than red oak and white spruce
21 The plans and hydrology calculations must be revised so that the pond will hold back to back
100 year storms
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Planning Commission Meeting March 17 2009
22 Correct the location and elevation of the wetland emergency overflow
23 A piped EOF is required for the wetland The developer s engineer shall examine possible
locations for this connection and work with and obtain the necessary permission from the
property owner agency
24 The driveway grades for Lot 3 Block 1 must be adjusted so that there is positive drainage along the entire driveway
25 A building permit for Lot 2 Block 1 may be issued prior to installation of the public street
and utilities A final Certificate of Occupancy will not be granted until the public utilities are
in and the first lift of asphalt has been installed on the street
26 The developer must submit a plan showing how access to the existing home on Lot 1 Block
1 and the proposed home on Lot 2 Block 1 will be maintained throughout construction
27 The top and bottom of wall elevations must be shown on the plans
28 The plan must show the existing trees on the property to the east of the development
adjacent to the proposed retaining wall The plans must be revised so that the off site trees to
the east of the development are not impacted with the retaining wall construction
29 The developer is required to obtain the appropriate permits from MnDOT to construct the
local street connection
30 The developer must notify the affected property owners a minimum of seven days before
mobilizing to complete the sanitary sewer connection
31 A security will be collected with the final plat to ensure that the disturbed area will be
restored to the current condition
32 The storm sewer between the public street and the pond must be shifted to either the north or south property line of Lot 1 Block 2 to eliminate the drainage and utility easement through
the property
33 Any excavation within the wetland cannot result in a maximum inundation greater than six
6 feet in depth
34 The finished bottom of the wetland shall be undulating providing varying depths
35 Side slopes shall be no greater than 5 1 on average and no greater that 3 5 1 in any location
36 Bottom of the wetland shall have a minimum 0 8 feet of organic soil materials or otherwise
hydric soils
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Planning Commission Meeting March 17 2009
37 A vegetation establishment plan must be developed and implemented for the wetland and the
buffer area In the event that no excavation occurs within the wetland a vegetation management plan need only be developed and implemented for the buffer area
38 Sequencing of erosion control measures need to be incorporated into the plan This includes
placement of perimeter controls prior to earth disturbing activities and excavation of the pond
during the initial grading activities to be used as a temporary basin
39 Silt fence must be included down gradient of all exposed soils
40 Inlet protection shall be required within 24 hours of setting the structures on site
41 Erosion and sedimentation BMPs must be placed to protect the structures in Waters Edge
Drive
42 A concrete washout area needs to be shown on the plan and must comply with the NPDES
permit requirements
43 A rock construction entrance at least 75 feet in length must be indicated on the plan
44 An NPDES Permit will be required for the project This must be obtained prior to
commencement of any earth disturbing activities
45 The pond and wetland should be put into an Outlot This will result in a further reduction of
SWMP fees That portion of Lot 1 Block 2 east of the westerly normal water level elevation
for the stormwater pond shall be included in a separate Outlot to facility pond maintenance
46 That city staff work with the applicant to make sure that the new proposal for drainage
meets everyone s requirements
All voted in favor and the motion carried unanimously with a vote of 6 to 0
APPROVAL OF MINUTES
Commissioner Thomas noted the verbatim and summary minutes of the Planning
Commission meeting dated March 3 2009 as presented
COMMISSION PRESENTATIONS None
Chairman Papke adjourned the Planning Commission meeting at 7 50 p m
Submitted by Kate Aanenson Community Development Director
Prepared by Nann Opheim
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PLANNING COMMISSION
WORK SESSION
SUMMARY MINUTES
APRIL 7 2009
6 30 P M TOUR TIM ERHART PROPERTY
The Planning Commission assembled at 6 30 p m and drove in two vans to walk the Tim Erhart
property located south of Highway 212 and east of Powers Boulevard This is the site of the upcoming proposed development known as Powers Crossing Professional Center
MEMBERS PRESENT Kurt Papke Kevin Dillon Dan Keefe Kathleen Thomas Mark
Undestad and Denny Laufenburger
MEMBERS ABSENT Debbie Larson
STAFF PRESENT Kate Aanenson Community Development Director Bob Generous Senior
Planner Angie Auseth Planner I Alyson Fauske Assistant City Engineer
The Planning Commission returned to City Hall at approximately 7 20 p m
7 30 P M WORK SESSION FOUNTAIN CONFERENCE ROOM
Chairman Papke called the meeting to order at 7 30 p m
MEMBERS PRESENT Kurt Papke Debbie Larson Kevin Dillon Dan Keefe Kathleen
Thomas Mark Undestad and Denny Laufenburger
MEMBERS ABSENT None
STAFF PRESENT Kate Aanenson Community Development Director Sharmeen Al Jaff
Senior Planner Bob Generous Senior Planner Angie Auseth Planner I
APPROVAL OF MINUTES Commissioner Keefe noted the verbatim and summary minutes
of the Planning Commission meeting dated March 17 2009 as presented
ELECTRONIC MESSAGE CENTER SIGNS
Angie Auseth presented the staff report and PowerPoint presentation regarding Electronic
Message Center Signs Staff reviewed the existing standards and showed all the existing
Electronic Message Center monument signs
After discussion by the Planning Commission the following direction was provided
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Planning Commission Work Session Summary April 7 2009
Administrative Review of Electronic Message Center signs would be appropriate
The location of existing monument signage should be mapped to determine the potential
for retrofitting of signage in the downtown area
Are separation standards in place between LED signs
There was not a consensus on color LED Color did not appear to be a problem for some
provided it didn t interfere with traffic However Commissioners did not want signage
to become gaudy or distracting
What are other communities standards for color LED
Animation and special effects should not be permitted
Scrolling of lettering was ok
A step down in the permissible size of LED signage should be investigated
City should survey businesses regarding LED signs
LED LIGHTS
Sharmeen Al Jaff presented the staff report and PowerPoint presentation on Light Emitting
Diode LED lighting City Code currently only permits high pressure sodium Technology is
moving toward the use of LED lighting due to the increased efficiency and the improvement in
illumination
After discussion by the Planning Commission the following direction was provided
Some Commissioners seemed to prefer the yellow lighting Is it possible to have this hue of lighting with LED
How will the mix of lighting types affect aesthetics and safety
What are other communities doing with LED lighting
It may be appropriate to let the individual developers determine the type of lighting they use
How much does the City spend on street lighting per year
AGRICULTURAL ANIMALS
Sharmeen Al Jaff presented the staff report and PowerPoint presentation on farm animals
Additional definitions are needed in the City Code
After discussion by the Planning Commission the following direction was provided
City needs to look into the issue of the keeping of bees
We need to specifically address the exclusion of farm animals from non agricultural areas
Should a limited number of farm animals e g chickens ducks rabbits etc be
permissible
Good idea to provide greater clarity through the definitions However the definitions as presented need to be worked on
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Planning Commission Work Session Summary April 7 2009
It may be a good idea to specifically exclude wild animals from the City
Review farm acreage
DEFINITIONS
Kate Aanenson presented the staff report on this item Many of the definitions dealt with
previous amendments to the City Code Some of the amendments were addressed previously in
the evening
The Planning Commission expressed their desire to include definitions which would reduce the
ambiguity in the City Code
OATHS OF OFFICE
Debbie Larson and Kurt Papke recited their oath of office with their reappointment to the
Planning Commission by City Council
ADOPTION OF PLANNING COMMISSION BYLAWS
The Planning Commission unanimously adopted the Planning Commission bylaws
ELECTION OF CHAIR VICE CHAIR
Kurt Papke was elected as chair and Debbie Larson was elected as vice chair unanimously by the Planning Commission
DESIGN PREFERENCES FOR REGIONAL COMMERCIAL ZONING
Bob Generous presented the staff report and PowerPoint presentation on Regional Lifestyle Center Commercial Staff presented the history of the adoption of the 2030 Comprehensive Plan
and its inclusion of the Regional Lifestyle Center Commercial The specific land uses for this
area are commercial and or office The City is required to adopt an implementing mechanism for
the regional district
The Planning Commission completed their surveys providing direction on their preferences for
inclusion in the regional commercial area and submitted them to staff
Chairman Papke adjourned the Planning Commission meeting at 9 30 p m
Submitted by Kate Aanenson
Community Development Director
Prepared by Robert Generous
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160
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WlWI ci chanhassen mn us
1 1
MEMORANDUM
TO Todd Hoffman Park Recreation Director
FROM Jerry Ruegemer Recreation Superintendent
DA TE I ApriI13 2009
SUBJ Approve Resolution Accepting 5 000 Donation from the
Charihassen Athletic Association Donation
PROPOSED MOTION
The Chanhassen City Council approves the attached resolution
accepting the 5 000 donation from the Chanhassen Athletic
Association CAA for improvements to field 3 at Lake Ann Park and
staff is directed to prepare a letter of thanks to the CAA
Acceptance of this donation requires a simple majority vote of those
City Council members present
BACKGROUND
Todd Neils from the Chanhassen Athletic Association will be present at
tonight s meeting to present a 5 000 donation in appreciation for their use of
city facilities The CAA would like the money to be allocated toward
improvements to ball field 3 at Lake Ann Park
RECOMMENDA TION
Staff recommends that the City Council approve the attached resolution
accepting the 5 000 donation and direct staff to prepare a letter of thanks to the
CAA
ATTACHMENT
1 Resolution
g park jerry caa donation I doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 161
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
DA TE April 13 2009 RESOLUTION NO 2009
MOTION BY SECONDED BY
A RESOLUTION ACCEPTING A DONATION FROM
CHANHASSEN ATHLETIC ASSOCIATION
BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the
5 000 from the Chanhassen Athletic Association in appreciation for use of city facilities The
donation is to b used for improvements to ball field 3 at Lake Ann Park
BE IT FURTHER RESOLVED that city staff is hereby directed to prepare a letter of
thanks to the Chanhassen Athletic Association thanking them for their contribution
Passed and adopted by the Chanhassen City Council this 13h day of April 2009
ATTEST
Todd Gerhardt City Manager Thomas A Furlong Mayor
YES NO ABSENT
162
CITY OF
CHANHASSEN
7700 Market SQulevard
PO SQx 147
Chanhassen I MN 55317
Administration
Phone 952 227 1100
Fax 952 227 111 0
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 111 0
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Sne
VNNI ci chanhassen mn us
ib
fM ll
MEMORANDUM
TO Todd Hoffman Park Recreation Director if FROM Jerry Ruegemer Recreation Superintendent
DATE November 17 2008 i
SUBJ Changing Lake Ann Field 3 from a Multi Use I acility to a
Designated Youth Little League Field
PROPOSED MOTION
The City Council approves conversion of Lake Ann Ball Field 3 from a multi
purpose field to a dedicated youth Little League field
Approval of this item requires a simple majority vote of those City Council
members present
The City of Chanhassen takes great pride in providing first class athletic facilities to
the youth and adults of our community As our community population grows we
have an increasing need to provide additional or sports specific facilities The Little
League Baseball program has experienced substantial growth and the Chanhassen
Athletic Association CAA has approached the city requesting that we convert
Lake Ann field 3 from a multi purpose field to a youth baseball field
For many years Lake Ann field 3 has been used primarily by CAA for boys
baseball during the spring and summer seasons For the first time this past fall the
CAA girls softball program used this field two times per week for their program If
the decision is made to convert this field a different location for girls softball will
need to be identified
In order to convert this field it will be necessary to erect a fence at a distance of
225 ft and replace the ag lime infield with a grass infield The biggest project
expense will be the outfield fence Discussions have taken place between staff and
fencing contractors to look at cost savings It has been determined that the existing
outfield fence posts and 8 ft wire fence can be reused Changing the infield to grass
can occur after the summer season concludes in July so that there would not be any
interruption during the baseball season
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow
163
City Council Meeting January 12 2009
Mayor Furlong Very good Is there a second
Councilman Litsey I ll second that
Mayor Furlong Made and seconded Any discussion
Councilman McDonald moved Councilman Litsey seconded to appoint Councilwoman
Bethany Tjornhom as Acting Mayor All voted in favor and the motion carried
unanimously with a vote of 5 to O
CONSENT AGENDA Councilwoman Ernst moved Councilman Litsey seconded to
approve the following consent agenda items pursuant to the City Manager s
recommendations
a Approval of Minutes
City Council Work Session Minutes dated December 8 2008
City Council Verbatim and Summary Minutes dated December 8 2008
Receive Commission Minutes
Planning Commission Verbatim and Summary Minutes dated December 2 2008
Park and Recreation Commission Verbatim and Summary Minutes dated November 25
2008
Park and Recreation Commission Verbatim and Summary Minutes dated December 9
2008
Approve Conversion of Lake Ann Ballfield 3 to a Designated Little League Baseball
Field
c Approval of Park and Recreation Service Award Program
d Resolution 2009 01 2009 Street Improvement Projects Accept Feasibility Study
Call Public Hearing
e Approval of Temporary On Sale Liquor License Chanhassen Rotary Club February
Festival February 7 2009
h Resolution 2009 02 TH 101 Gap Project 04 06 Approve MnDot Landscaping
Partnership Authorization Resolution
All voted in favor and the motion carried unanimously with a vote of 5 to O
VISITOR PRESENTATIONS None
3
164
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
1e
MEMORANDUM
o
Paul Oehme Director of Public Works City Engineer
Joseph Sham Project Engin
April 13 2009 6
TO
FROM
DATE
SUBJ 2009 Sanitary Sewer Rehabilitation III Project No 09 03 Approve
Plans Specifications Authorize Ad for Bids
PROPOSED MOTION
The City Council approves the plans and specifications and authorizes the ad for bids
for the 2009 Sanitary Sewer Rehabilitation III Project No 09 03
City Council approval requires a simple majority vote of the City Council present
BACKGROUND
The City received notice back in 2006 from the Metropolitan Council that we exceeded our
allowable inflow of sanitary sewer in 2005 The reason for exceeding the allowable amount
was due to Infiltration and Inflow III of clear water entering the sanitary sewer system A
surcharge will be added to our sanitary sewer bill unless we take corrective action to mitigate
the III
DISCUSSION
The 2009 Sanitary Sewer Rehabilitation Project is proposed to address both Infiltration and
Inflow III and structural issues In 2008 televising was completed between Lift Station 24
and the new high school This section of concrete sanitary pipe has been damaged due to the
hydrogen sulfide released as the sewer flows through the pipe The damage has caused the
rubber gasket seals at most joints to become loose which has allowed ground water to drain
into the pipe In order to prevent infiltration of this pipe staff is proposing to line the pipe
with a structural liner This type of liner was installed last year in the 2008 project and is
working well Other improvements to the area will include pipe joint sealing replacing
castings and grouting manholes and pipe joints Another option staff considered was
installing a new pipe instead of lining the existing pipe but this option was not feasible due to
the environmental impacts to the adjacent wetland and cost
Staff feels this area contributes some of the highest levels of III to the system Attached is a
map showing the repair areas proposed for 2009
Funding for this project has been budgeted for in the 2009 CIP Project SS 012 and will be
paid for by the Sewer Utility fund The current project cost estimate for the work is
190 000
The anticipated schedule of the project is as follows
Bid Opening
A ward Contract
Substantial Completion
April 30 2009
May 11 2009
July 8 2009
Attachments
g eng public 2009 projects 09 03 i i repairs bkgd 041309 approve plans doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 165
Capital Improvement Program
City of Chanhassen MN
88 012
2009 thru 2013
Contact Paul Oehme
Department Sanitary Sewer Improvements
Account 1 701 7024 4751 Account 3
Type Improvement
Useful Life Unassigned
Category Utilities
Priority nla
Project
Project Name Inflow and Infiltration Abatement
Account 2
Total Project Cost 750 000
Description
This annual project includes televising repairs and rehabilitation of existing sanitary sewer The program also detects and eliminates points of
entry of ground water and surface water into the City sanitary sewer system Projects have been identified from the 2006 Inflow and Infiltration
Report The projects were reviewed by Metropolitan Council and approved in lieu of surcharge fees
Justification
City staff has identified numerous older sewer lines that are in need of repair The City of Chanhassen pays the Metropolitan Council for sewage
treatment Those payments are based on the amount of flow generated by the City of Chanhassen Surface water and ground water that makes its
way into the system either through breaks displaced joints manhole covers or private connections to the system increase the amount charged to
the City for sewage disposal and increasing the load on the City s lift stations Also MCES would place a surcharge the annual charge if the City
was not actively trying to reduce the inflow and infiltration problem
Expenditures
Maintenance
2009
200 000
200 000
2010
200 000
200 000
2011
200 000
200 000
2012
75 000
75 000
2013
75 000
75 000
Total
750 000
750 000 Total
Funding Sources
Sewer Utility Fund
2009
200 000
200 000
2010
200 000
200 000
2011
200 000
200 000
2012
75 000
75 000
2013
75 000
75 000
Total
750 000
750 000 Total
Operational Impact Other
Jhe efforts may decrease operational costs MCES fees and emergency call outs It is also the city s intent to use connection charges to help fund
for those costs It is the city s belief that as new customers come on line those connection fees should help fund future infiltration problems
f I
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167
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phooe 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
ct
MEMORANDUM
TO Mayor
City Council Members
FROM Greg Sticha Finance Director
DA TE o
1 April 13 2009
SUBJ Approval of Resolution Providing for the Sale of 6 265 000
General Obligation Improvement Refunding Bonds
Series 2009A to Refund the Outstanding G O Improvement Bonds
Series 2006A and the MNDOT 212 Improvement Loan
PROPOSED MOTION
Staff recommends the City Council adopt the following motion
The City Council approves a resolution Issuing 6 265 000 General Obligation
Improvement Refunding Bonds Series 2009A to refund the outstanding G O
Improvement Bonds Series 2006A and the MNDOT 212 Improvement Loan
Approval of this item requires a simple majority vote of those City Council
members present
BACKGROUND
Earlier this evening in our work session staff discussed the advantages of
refunding the 2006A GO Improvement Bonds and the 2005 MnDOT 212
Improvement Loan The attached resolution calls for the sale of those bonds
which will then be sold and awarded at the April 27 2009 City Council meeting
RECOMMENDA TION
Staff recommends that the City Council adopt a resolution providing for the sale
of 6 265 000 General Obligation Improvement Refunding Bonds Series 2009A to
refund the outstanding G O Improvement Bonds Series 2006A and the MNDOT 212
Improvement Loan
ATTACHMENTS
1 Resolution
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 168
II DGD Debt Issuance Services
Resolution No
Council Member introduced the following resolution and moved its adoption
Resolution Providing for the Sale of
6 265 000 General Obligation Refunding Bonds Series 2009A
A WHEREAS the City Council of the City of Chanhassen Minnesota has heretofore determined that it
is necessary and expedient to issue the City s 6 265 000 General Obligation Refunding Bonds Series
2009A the Bonds to refund the outstanding 5 330 000 G O Improvement Bonds Series 2006A
maturities due in 2010 to 2014 and to refund the outstanding 3 057 124 General Obligation Local
Loan Series 2005 maturities due in 2010 to 2017
B WHEREAS the City has retained Ehlers Associates Inc in Roseville Minnesota Ehlers as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes Section 475 60 Subdivision 2 9
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Chanhassen Minnesota
1 Authorization Findings The City Council hereby authorizes EWers to solicit proposals for the sale
of the Bonds
2 Meeting Proposal Opening The City Council shall meet at 7 00 P M on May 11 2009 for the
purpose of considering sealed proposals for and awarding the sale of the Bonds
3 Official Statement In connection with said sale the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and after full discussion thereof and upon a vote being taken thereon the
following Council Members voted in favor thereof
and the following voted against the same
Whereupon said resolution was declared duly passed and adopted
Dated this day of 2009
City Clerk
169
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
1e
MEMORANDUM D
TO Paul Oehme Director of Public Works City Engineer It
A FROM Gordy Stauff Engineering Tech IV Construction Manager
DATE April 13 2009
SUBJ The Preserve at Bluff Creek 1 st 2nd Additions Project Nos
06 12 and 07 11 Accept Street and Utility Improvements
PROPOSED MOTION
The City Council accept the public street and utility improvements in The
Preserve at Bluff Creek 1 st and 2nd Additions for perpetual maintenance and
ownership
City Council approval requires a simple majority vote of the City Council
present
Staffhas received a letter from Mark Sonstegard of Ryland Homes requesting the
City consider acceptance of the public street and utility improvements in The
Preserve at Bluff Creek 1 st and 2nd Additions Staff has performed a walk through
inspection and finds the completed improvements acceptable for perpetual
maintenance and ownership
It is therefore recommended that the City Council contingent upon receipt of the
two year street and utility maintenance bonds
Attachments 1 Letters from Mark Sonstegard dated January 30 2009 and
February 2009
Location map 2
c Mark Sonstegard Ryland Homes
Alyson Fauske Assistant City Engineer
g lenglprojects t zlthe preservelaccept streetslutilities doc
g lenglprojects t zlthe preservelaccept streets utilities doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 170
e e RYLAND
HOMES@
I C
TWIN CITIES DIVISION
7599 Anagram Drive
Eden Prairie MN 55344
952 229 6000 Office
952 229 6024 Fax
www rylandtwincities com
Builder s License 20035443
February 2009
Gordy Stauff
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Re The Preserve at Bluff Creek 151 Addition
Gordy
Ryland Homes request City acceptance of the public improvements located within The Preserve
at Bluff Creek 1 st Addition With the acceptance of the improvements Ryland understands a 2
year warranty period begins
Attached please find a 2 year maintenance bond provided by the development s general
contractor S M Hentges In addition please provide a letter to Ryland approving the current
LOC 1429 to be reduced down to 20 of the storm sewer costs which is calculated to be
48 000
If you have any questions with this request please call me at 952 229 6007 Thank you for
your time with this matter
s
Mark Sonstegard
Land Development Manager
Ryland Homes Twin Cities
C 1 i
l J j jCj
B J
t 1c GP 1r C R
G
171
Ot I e e RYLAND
HOMES@
TWIN CITIES DIVISION
7599 Anagram Drive
Eden Prairie MN 55344
952 229 6000 Office
952 229 6024 Fax
www rylandtwincities com
Builder s License 20035443
January 30 2009
Gordy Stauff
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Re The Preserve at Bluff Creek 2nd Addition
Gordy
Ryland Homes request City acceptance of the public improvements located within The Preserve
at Bluff Creek 2nd Addition With the acceptance of the improvements Ryland understands a 2
year warranty period begins
Attached please find a 2 year maintenance bond provided by the development s general
contractor S M Hentges In addition please provide a letter to Ryland approving the current
LOC 10041043001 to be reduced down to 20 of the storm sewer costs which is 5 600
If you have any questions with this request please call me at 952 229 6007 Thank you for
your time with this matter
N
Mark Sonstegard
Land Development Manager
Ryland Homes Twin Cities
CITY OF C L
i EB 0 3 2009
NGINEERING DE T
172
THE PRESERVE AT BLUFF CREEK 1 ST 2ND ADDITIONS
LOCATION MAP
N
A
173
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
W1JN J ci chanhassen mn us
if
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Laurie Hokkanen Assistant City Manager
DATE April 1 2009
b
Approve Donation of Chanhassen Fire Department CFD
Hazardous Materials Trailer and CFD HazMat equipment
SUBJ
PROPOSED MOTION
The City Council approves the donation of the Chanhassen Fire Department
Hazardous Materials Trailer and CFD
Approval of this item requires a simple majority vote of those City Council
members present
BACKGROUND
The Chanhassen Fire Department CFD acquired a HazMat trailer through a
donation from the Chanhassen Lions The City of Chanhassen and other Carver
County communities and Carver County cooperate on HazMat training and
deployment
The Chanhassen Fire Department would like to donate this trailer and a few
equipment items to Carver County for storage in Victoria The trailer will still be
used in Chanhassen but the transfer would free up storage space and makes
logistical sense for the CFD The Chanhassen Lions have no objections to the
donation
RECCOMENDA TION
Staff recommends that the City Council approve the donation of the Hazardous
Materials Trailer and equipment to Carver County
A TT ACHMENTS
1 Proposed Donation Letter and Equipment List
G Admin LH Fire Department Trailer Donation doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 174
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WNW ci chanhassen mn us
April 13 2009
Mr Ken Carlson
Risk Emergency Manager
Carver County
600 East 4th Street
Chaska MN 55318
Subject Donation of Chanhassen Fire Department CFD Hazardous Materials
Trailer and CFD HazMat Equipment
Dear Mr Carlson
The City of Chanhassen Fire Department CFD wishes to donate a Hazardous
Materials Trailer and its contents to the Carver County Risk and Emergency
Management Department The majority of the HazMat equipment in this trailer is
purchased and owned by Carver County A list of equipment purchased or acquired
by CFD is attached
CFD membership on the HazMat Team has changed which presented difficulties in
maintaining and calibrating equipment Ownership by Carver County will enable
Risk Emergency Management to better maintain equipment and allow relocation
of the trailer to other communities in the County
If you have any questions or need more information please contact me at
952 227 1119
r JJJ 2dd Gerhardt
City Manager
g admin tg hazmat trailer donation doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 175
CFD Eauipment
Over pack drum
Non sparking tools
6 folding table
Drum pump
Grounding rod and clamps
Wooden plugs
Flood light
6 Hard hats
Extension cord
2 spill magnet mats
4 cone drain plugs
Dome cover clamp
g admin tg hazmat trailer donation doc
176
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
Todd Hoffman Park Recreation Director If FROM
DA TE pl Vk April 13 2009
SUBJ Award of Bid City Center Park Electronic Sign
PROPOSED MOTION
The City Council awards the bid for the City Center Park Electronic
Sign to Sign Source Inc in the amount of 39 749
Approval of this item requires a simple majority vote of those City
Council members present
BACKGROUND
The 200S work plan included the installation of a permanent electronic message
center in City Center Park as a means of improving communication with
residents This project was included in the city s capital improvement program
in 2009 Proposals for the sign project were solicited from two firms Sign
Source Inc of Chanhassen and Minnesota Sign Company of Cambridge Sign
Source Inc provided a more descriptive bid package and the lower price
39 749 versus 41 37S 41 Both bid packages are attached
The sign will be located near the intersection of West 7Sth Street and Kerber
Boulevard Four locations were studied labeled A B C and D on the attached
site plan Ultimately location D was selected for its optimal visibility to
West 7Sth Street and the intersection of West 78th Street and Kerber Boulevard
A detailed site plan prepared by Damon Farber Associates depicting the exact
location for the sign installation is attached This location has been reviewed by
the planning department and meets or exceeds all applicable sign ordinances
City staff will install a planting bed to match the others located within the park
upon completion of the sign
The construction of the sign features a lOS inch high by 127 inch wide brick
monument base matching the library The electronic message center will
measure 32 inches high by 119 inches wide and will be capable of displaying
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 177
Mr Todd Gerhardt
April 13 2009
Page 2
one to four lines of amber colored text and graphics Control of the messages
will be delivered from City Hall to the Library and then to the sign via a wireless
connection The words City of Chanhassen and our maple leaf logo will also
be displayed above the sign in 18Y2 inch lettering
Upon installation of the reader board we anticipate that numerous local groups
will inquire about posting messages on the sign A draft policy governing the
use of the reader board is attached It lists the primary users of the sign in
descending order of priority as the City of Chanhassen Carver County Library
Schools Carver County and announcements of public events and celebrations
by Chanhassen based civic organizations athletic groups youth groups and
senior citizen organizations It is anticipated that Sign Source will initiate work
on the sign within two weeks of being awarded the project Final completion is
anticipated in eight weeks
ATTACHMENTS
1 Bid from Sign Source Inc
2 Bid from Minnesota Sign Company
3 Sign Location Map
4 CIP
5 Draft Reader Board Usage Policy
c Sign Source Inc
Minnesota Sign Company
178
I M SIGNSOURCE
Sign Source Inc
7660 Quattro Drive
Chanhassen MN 55317
Web www sign source com
Estimate 9570
Page 1 of 2
City of Chanhassen
January 16 2008
Todd Hoffman
952 227 1140
952 227 1170
thoffinan@ci chanhassen mn us
7700 Market Blvd
P O Box 147
Chanhassen MN 55317
Description Monument Sign Provide matching Brick base footings poles Amber Message Center installation and
training
Created Date
Last Modified
Salesperson
Email
Office Phone
Office Fax
Entered by
January 15 2008
March 20 2009
Greg Rendall
gregr@sign source com
952 908 9130
952 908 9131
Greg Rendall
Prepared For
Proof Due Date
Contact
Office Phone
Office Fax
Email
Address
Quantity Subtotal Unit Price
1 23 030 00 23 030 00
Description Daktronic message Center
Model AF 3500 32x144 20 A 2V
Matix 32 x144
Line Spacig 20mm
LED Color Amber 4096 Shades
View angle 90 degrees Horizontal x 40 degrees vertical
Cabinet Dimensions 2 9 H x 9 11 W x 8 D
Max Power 730 watts per fac
Lines of Copy 4
Characters per Line 22
Character Height 5 25
INCLUDED IN PRICE
Warranty Five year gold plus 90 day Platinum
INCLUDED IN PRICE TRAINING
Webinar Venus 1500 Software Training Online training hosted by Daktronic
Installation Assurance Onsite verification of equipment installation by a Daktronic Rep who will also answer software questions and make
sure the handshake takes place between the unit and the computer
Day of installation Training provided by Sign Source Rep with follow up sessions as needed for the first 3 months
If provided Sign Source will load your first message on your system so it is working as soon as power is hooked up to the system
Daktronics provides a help desk for software questions and you can call your Sign Source Rep to answer software questions at any time 8 5
Monday Friday
1x AF 3400 32x144 20 A 2V
Quantity Unit Price Subtotal
2 1 550 00 1 550 00
Description Daktronic Communication package
Galaxy Wirless Ethernet Bridge Communication Kit includes 1 sending and 1 receiving radio set
1x Communication Package
Quantity Unit Price Subtotal
3 11 220 00 11 220 00
Description Brick Monument and Footing per drawing
1x Brick Monument and Footing
Quantity Unit Price Subtotal
4 1 1 500 00 1 500 00
Description lnstallation Assurance Plus Advanced onsite support of equipment installation Adds 90 days Platinum onsite labor service to
the Product Assurance Warranty
1x Service Plan
Print Date 3 20 2009 11 50 46AM
179
N5
Sign Source Inc
7660 Quattro Drive
Chanhassen MN 55317
Web www sign source com
Estimate 9570
Page 2 of 2
Quantity Unit Price Subtotal
5 2 599 50
Description Manufacture 6 5 18 5 letters and logo 1 4 thick stud mounted and painted duranodic bronze per drawing
2x 18 in W x 6 5 in H
Cut With Router Using Aluminum Sheet 125 No Color
1 199 00
Quantity Unit Price Subtotal
6 1 250 00 1 250 00
Description lnstallation of Sign
Work At Address
Shipping handling if applicable is additional All estimated shipping
handling amounts are for reference only Actual shipping handling will be
determined at time of shipment
Subtotal
Total
39 749 00
39 749 00
Deposit Required
Remainder due Net 30 days after completion Please pay from invoice
19 874 50
19 874 50
Client Reply Request
QUOTES AND ESTIMATE ARE GOOD FOR 30 DAYS UNLESS NOTED OTHERWISE
Acceptance of Terms All new customers will be required to pay by cash check money order or credit card prior to the order being
delivered Customers who would like to establish credit with our company should request a credit application from their salesperson Once
credit has been established the customer will be billed on a Net 30 Day basis On larger projects we may request a down payment or a
progressive payment schedule
D Estimate Accepted As Is Please proceed with Order D Other
D Changes required please contact me SIGN Date
Print Date 3 20 2009 11 50 46AM
180
DAKTRClN ICe
Standard Terms and Conditions of Service
1 Scope of Service Agreement The scope of the Service Agreement may provide for equipment listed on
either the face of the document or Attachment A and may include those services as defined on Attachment
A excluding maintenance services which are the responsibility of Purchaser as defined on Attachment A
or services which may be purchased for an additional fee Response Times are defined on Attachment A
2 Commencement Date Unless otherwise agreed to in writing this Service Agreement becomes
effective upon the date stated as the Commencement Date on the cover page of this Agreement
3 Conditions Precedent The obiigations of Daktronics in this Agreement are subject to the express
condition precedent that Purchaser shall perform its obligations under the Agreement particularly those
obligations defined in Attachment A Oaktronics may at its sole discretion waive these conditions The
Purchaser s rlghts and Daktronics obligation under this Service Agreement shall be suspended until all
payments owing to Oaktronics are current
4 Payment Terms Purchaser agrees to pay Daktronics according to the Payment Schedule as outlined
on the face of this document or on Attachment B In addition the Purchaser agrees to payor reimburse
Daktronics for any taxes or charges resulting from this Agreement that are levied by a taxing authority and
shall hold harmless and indemnify Daktronics from the claims of any govemmental authority asserting that
any such Tax is due and payable
5 Conditions of Coverage This Service Agreement provides for the services defined on Attachment A In
addition Daktronics will replace failed LED pixels if greater than 1 0 of the total number of pixels in the
sign have failed in any calendar year during the term of the Agreement provided the sign is installed with
the recommended ventilation air conditioning system for its location Air conditioning systems must be
maintained according to manufacturer s specifications Pixel failure occurs when the pixel will no longer
emit light This agreement does not cover LED degradation which occurs when the LEDs continue to emit
light but at some iesser level of brightness Pixel repair will be performed at the Daktronics Repair Center
Daktronics will repair or replace failed radio components A radio component has failed when it does not
transmit or receive data properly Local site interference or obstructions may cause intermittent or
complete failure of radio performance This Agreement does not include the provision of replacement
communication methods such as wire fiber optic cable conduit trenching or other solutions for the
purpose of overcoming local site interference
Certain failures may result in a required total replacement andlor upgrade of any or all of the components
in the system In the event of a failure the component will be checked thoroughly and if the component
can be repaired or replaced the costs of the repair or the replacement part are included in this Agreement
If the component cannot be repaired or replaced for whatever reason and an upgrade is required then the
Purchaser shall be responsible for the difference in cost between the upgraded component and the cost of
the repaired or replaced component to the extent the cost of the upgraded component exceeds the cost of
the repaired or replaced component Further the Purchaser shall be responsible for any additional
upgrades required by the upgraded component in the integrated system
6 Service outside the Scope of Services listed on Attachment A may be provided on a time and materiai
basis according to the then current rates Subject to the limitations in the Scope of Services Daktronics
will maintain the equipment for normal wear and tear The equipment may require additional maintenance
beyond the Scope of Services attributable to causes other than normal wear and tear Such causes may
include but are not limited to inadequate or improper power improper care or abuse of equipment
unauthorized attempts to repair or modify the equipment failures caused by environmental conditions
beyond Daktronics control such as corrosives and metallic pollutants acts of God or nature including
damage done by vermin terrorism vandalism or war
Service does not include paint or refinishing the equipment or fumishing material for this purpose electrical
work external to the equipment or service of accessories alterations attachments or other devices not
furnished by Daktronics unless otherwise agreed in writing Batteries and metallic or fiber optic data cable
are not covered unless otherwise agreed to in writing
This Agreement does not cover defects or failure resulting from the use of replacement parts not supplied
by Daktronics
Costs of normal access to the display s are covered under this Agreement Normal access is defined as
unfettered solid unrestricted access to the entire display with a 45 aeriai lift or bucket truck for an outdoor
display taking into account environmental or site conditions or 15 for an indoor display Special
circumstances will not be covered under this Agreement including but not limited to costs of additional lift
equipment or presence of any additional equipment and or personnel to insure safety of service personnel
In no event shall Daktronics be obliged to perform Services under this Agreement during the existence of
Adverse Conditions Adverse Conditions include among others without limitation the following severe
inclement weather hazardous site conditions including infestations of animals or dangerous insects
saturated ground conditions or residence or occupation by unauthorized personnel The determination of
a site condition as an Adverse Condition shall be at the sole discretion of Daktronics
Inaccessibility due to Adverse Conditions will exempt a location from coverage under this Agreement until
such time as the display s become accessible once again
7 Service Request Purchaser shall fuily cooperate with Daktronics in connection with the service of the
Equipment The Purchaser shall immediately notify Daktronics in writing of equipment failure and allow
Daktronics full and free access to the equipment Waiver of liability or other restrictions shall not be
imposed as a requirement prior to accessing the site Also the Purchaser will allow Daktronics to use
necessary machines communication facilities and other equipment at no charge
8 Retum Items All items retumed to Daktronics must have a Retum Material Authorization RMA
number For exchange items the number is included with the shipment of the exchange unit For repair
items an RMA number can be obtained by phone 877 605 1116 Intemational 1 60 Hl97 4417 fax
605 697 4444 or e mail helpdesk@daktronics com unless otherwise directed by Daktronics
Gold Service Plan
Copyright@2007 Daktronics Inc Publication SL040607 05659 Page 1 of2
9 Shipping When retuming Equipment to Daktronics for repair or replacement Purchaser
assumes all risk of loss or damage and agrees to use any shipping containers which might be
provided by Daktronics and to ship the Equipment in the manner prescribed by Daktronics
10 Limitation of Warranty Daktronics shall be under no obligation to furnish continued service
under this Agreement if the equipment is moved from its location of initial installation or reinstalled
without the prior written approval of Daktronics unless the displays were designed by Daktronics to
be mobile
11 Confidentiality Purchaser shall consider all information including the terms and conditions of
this Agreement fumished by Daktronics to be confidential and shall not disclose any such
information to any other person or use such information itself for any purpose other than fulfillment
of this Agreement unless Purchaser obtains written permission from Daktronics to do so Purchaser
shall provide confidential information only to those of its agents servants and employees who have
been informed of the requirements of this paragraph and have agreed to be bound by them The
provisions of this paragraph shall survive termination of the Agreement
12 Default Daktronics reserves the right to terminate this contract and accelerate all amounts due
and payable if Purchaser fails to make payment to Daktronics within ten days of the agreed payment
dates or otherwise fails to comply with this Agreement or any proceeding is filed by or against
Purchaser in bankruptcy Daktronics reserves all its rights both iegal and equitabie under the
contract applicable statutes or the common law Selection of a remedy by Daktronics shall in no
way be construed as a waiver of other remedies available to Daktronics If Purchaser fails to
perform any covenant or obligation under this Agreement or any other agreement that Purchaser
has with Daktronics including without limitation the failure to pay when due any amounts owed to
Daktronics under this Agreement or any other agreement between the parties Daktronics shall be
excused from the performance of any of its obligations under this Agreement and any other
Agreement it has with the Purchaser until such time as said default is cured if ever
13 Indemnity Daktronics shall indemnify defend and hold harmless the Purchaser and their
respective subsidiaries officers directors shareholders partners employees agents insurers
successors and assigns from any and all liability losses damages costs or expenses collectively
Lossesn arising out of or in any way related to i any material breach of this Agreement by
Daktronics if any negligent act or omission by Daktronics or its personnel agents subcontractors
or others engaged by Daktronics or under Daktronics control related to the execution of this
Agreement Hi any claim against any indemnified party by reason of or alleging any unauthorized or
infringing use by an indemnified party of any patent process trade secret copyright trademark or
other intellectual property right regarding the Equipment or the Software and its components or iv
any fine or assessment with respect to any violation or alleged violation of any Applicable Laws
regarding safety or health
The Purchaser shall indemnify defend and hold harmless Daktronics and its subsidiaries officers
directors shareholders partners representatives employees agents insurers successors and
assigns of each of the foregoing from any and all Losses arising out of or in any way related to i
any material breach of this Agreement by the Purchaser or ii any negligent act or omission by the
Purchaser or its personnel agents subcontractors or others engaged by the Purchaser or under
their controi other than Daktronics or its personnel agents subcontractors or others engaged by
Daktronics or under Daktronics control
14 Limitation of Liability The parties agree that in no event whatsoever shall the liability of either
party exceed the amount of the purchase price It is agreed that in no event shall either party be
liable for special incidental consequential or indirect damages regardless of cause Purchaser
understands and agrees that the prices granted herein would be higher in the absence of this
limitation of liability No action against Daktronics shall be commenced more than one year after the
accrual of the cause of action Daktronics shall have no liability with respect to claims relating to or
arising from use of third party products and services
15 Force Majeure Daktronics shall be excused from any Iiabiiity under this Agreement for any
delay in performance or failure to perform which delay or failure to perform is caused by
circumstances which are beyond the reasonable control of the Daktronics including without
limitation acts of God natural disaster labor or material shortages war earthquakes acts of
terrorism etc
16 Assignment Unless otherwise stated this Agreement may not be assigned by either party
without the written consent of the other party
17 Termination If either party neglects or fails to perform any of its obligations under this
Agreement and such failure continues for a period of thirty 30 days after written notice thereof the
other party shall have the right to terminate this Agreement
18 Miscellaneous This Agreement shall be govemed by the iaws of the state of South Dakota
without regard to its conflict of law principles The parties consent to the jurisdiction and venue of
the courts of South Dakota for any action suit or proceeding This Agreement represents the entire
agreement of the parties and supersedes any previous understanding or agreement This
Agreement may not be amended or altered in any manner except in a writing signed by both parties
This Agreement may be executed in counterparts Each party hereto shall pay its own expenses
including without limitation accounting and attorneys fees in connection with this Agreement The
Purchaser and Daktronics are not partners or joint venturers If any part of this Agreement is in any
manner held to be invalid illegal void or to be in conflict with any law then the validity of the
remaining portions or provisions of this Agreement shall not be affected and such part term
paragraph or provision shall be construed and enforced in a manner designed to effectuate the
intent expressed in this Agreement to the maximum extent permitted by iaw
D
DAKTRONICS
181
DAKTRCl NICS
Attachment A
GOLD @ Services
Scope of Services
Services Included
1 Daktronics parts coverage which includes
a Daktronics Rapid Parts Exchange Program
b Repair or replacement of failed electronic parts or assemblies
c Shipping of repaired or replaced failed electronic components from Daktronics
2 Technical support via telephone during business hours as defined below
3 Access to the Service Coordination Center
Gold shall not include nor be construed to include any service or support that is not expressly stated above in
the definition of the Gold service Examples of services that are not within the scope of Gold service include
but are not limited to the following
1 On site labor to diagnose and or replace failed electronic components
2 Remote monitoring services
3 After hours telephone support
Above listed exclusions are available as billable services Quotes may be provided upon request
Business Hours
Monday through Friday 8 am to 5 pm CST excludes Daktronics observed holidays
Purchaser Responsibilities
The maintenance items listed below are the responsibility of the Purchaser failure to properly maintain
equipment may at Daktronics sole discretion relieve Daktronics of its responsibilities under the Standard
Terms and Conditions Service Agreement attached hereto
1 Throughout the term of this Agreement Purchaser shall maintain site conditions within the common
environmental range of all system devices as specified by Daktronics
2 Purchaser is responsible for routine operator functions such as content creation or management
3 Purchaser is responsible for routine maintenance functions
4 Purchaser is responsible for management of customer owned spare parts inventory
5 Purchaser is responsible for costs of anyon site labor to diagnose and or replace failed electronic
components
Gold Service Plan
Copyright@2007 Daktronics Inc Publication SL040607 05659 Page 2 of 2 D
DAKTRONICS
182
DAKTRClNICS
Standard Terms and Conditions of Service
1 Scope of Service Agreement The scope of the Service Agreement may provide for equipment listed on
either the face of the document or Attachment A and may include those services as defined on Attachment
A excluding maintenance services which are the responsibility of Purchaser as defined on Attachment A
or services which may be purchased for an additional fee Response Times are defined on Attachment A
2 Commencement Date Unless otherwise agreed to in writing this Service Agreement becomes
effective upon the date stated as the Commencement Date on the cover page of this Agreement
3 Conditions Precedent The obligations of Daktronics in this Agreement are subject to the express
condition precedent that Purchaser shall perform its obligations under the Agreement particularly those
obligations defined in Attachment A Daktronics may at its sole discretion waive these conditions The
Purchaser s rights and Daktronics obligation under this Service Agreement shall be suspended until all
payments owing to Daktronics are current
4 Payment Tenms Purchaser agrees to pay Daktronics according to the Payment Scheduie as outiined
on the face of this document or on Attarnment B In addition the Purchaser agrees to payor reimburse
Daktronics for any taxes or charges resulting from this Agreement that are levied by a taxing authority and
shall hold hanmless and indemnify Daktronics from the ciaims of any govemmentai authority asserting that
any such Tax is due and payable
5 Conditions of Coverage This Service Agreement provides for the services defined on Attachment A In
addition Daktronics wiil replace failed LED pixels if greater than 1 0 of the total number of pixeis in the
sign have failed in any calendar year during the tenm of the Agreement provided the sign is installed with
the recommended ventilation air conditioning system for its location Air conditioning systems must be
maintained according to manufacturer s specifications Pixel failure occurs when the pixel will no longer
emit light This agreement does not cover LED degradation which occurs when the LEDs continue to emit
light but at some lesser level of brightness Pixel repair will be perfonmed at the Daktronics Repair Center
Daktronics will repair or replace failed radio components A radio component has failed when it does not
transmit or receive data properly Local site interference or obstructions may cause intermittent or
complete failure of radio performance This Agreement does not include the provision of replacement
communication methods such as wire fiber optic cable conduit trenching or other solutions for the
purpose of overcoming local site interference
Certain failures may result in a required totai replacement and or upgrade of any or all of the components
in the system In the event of a failure the component wiil be checked thoroughly and if the component
can be repaired or replaced the costs of the repair or the replacement part are included in this Agreement
If the component cannot be repaired or replaced for whatever reason and an upgrade is required then the
Purchaser shail be responsible for the difference in cost between the upgraded component and the cost of
the repaired or replaced component to the extent the cost of the upgraded component exceeds the cost of
the repaired or replaced component Further the Purchaser shall be responsible for any additional
upgrades required by the upgraded component in the integrated system
6 Service outside the Scope of Services listed on Attachment A may be provided on a time and material
basis according to the then current rates Subject to the limitations in the Scope of Services Daktronics
will maintain the equipment for normal wear and tear The equipment may require additional maintenance
beyond the Scope of Services attributable to causes other than normal wear and tear Such causes may
include but are not limited to inadequate or improper power improper care or abuse of equipment
unauthorized attempts to repair or modify the equipment failures caused by environmental conditions
beyond Daktronics control such as corrosives and metallic pollutants acts of God or nature including
damage done by vermin terrorism vandalism or war
Service does not include paint or refinishing the equipment or furnishing material for this purpose electrical
work external to the equipment or service of accessories alterations attachments or other devices not
furnished by Daktronics unless otherwise agreed in writing Batteries and metallic or fiber optic data cable
are not covered unless otherwise agreed to in writing
This Agreement does not cover defects or failure resulting from the use of replacement parts not supplied
by Daktronics
Costs of nonmal access to the display s are covered under this Agreement Nonmal access is defined as
unfettered solid unrestricted access to the entire display with a 45 aerial lift or bucket truck for an outdoor
display taking into account environmental or site conditions or 15 for an indoor display Special
circumstances will not be covered under this Agreement including but not limited to costs of additional lift
equipment or presence of any additional equipment and or personnel to insure safety of service personnel
In no event shall Daktronics be obliged to perform Services under this Agreement during the existence of
Adverse Conditions Adverse Conditionsn include among others without limitation the following severe
inclement weather hazardous site conditions including infestations of animals or dangerous insects
saturated ground conditions or residence or occupation by unauthorized personnel The determination of
a site condition as an Adverse Condition shall be at the sole discretion of Daktronics
Inaccessibility due to Adverse Conditions will exempt a location from coverage under this Agreement until
such time as the display s become accessible once again
7 Service Request Purchaser shall fully cooperate with Daktronics in connection with the service of the
Equipment The Purchaser shali immediately notify Daktronics in writing of equipment failure and allow
Daktronics full and free access to the equipment Waiver of iiability or other restrictions shail not be
imposed as a requirement prior to accessing the site Also the Purchaser will allow Daktronics to use
necessary machines communication facilities and other equipment at no charge
8 Retum Items Ail items retumed to Daktronics must have a Retum Material Authorization RMA
number For exchange items the number is included with the shipment of the exchange unit For repair
items an RMA number can be obtained by phone 877 605 1116 Intemational 1 60 x 97 4417 fax
605 697 4444 or e mail helpdesk@daktronics com unlessotherwisedirected by Daktronics
Platinum Service Plan
Copyright@2007 Daktronics Inc Publication SL040607 04703 Page 1 of 2
9 Shipping When returning Equipment to Daktronics for repair or replacement Purchaser
assumes all risk of loss or damage and agrees to use any shipping containers which might be
provided by Daktronics and to ship the Equipment in the manner prescribed by Daktronics
10 Limitation of Warranty Daktronics shall be under no obiigation to fumish continued service
under this Agreement if the equipment is moved from its location of initial installation or reinstalled
without the prior written approval of Daktronics unless the displays were designed by Daktronics to
be mobile
11 Confidentiality Purchaser shall consider all infonmation including the tenms and conditions of
this Agreement fumished by Daktronics to be confidential and shall not disclose any such
information to any other person or use such information itself for any purpose other than fulfillment
of this Agreement unless Purchaser obtains written permission from Daktronics to do so Purchaser
shall provide confidential information only to those of its agents servants and employees who have
been informed of the requirements of this paragraph and have agreed to be bound by them The
provisions of this paragraph shall survive termination of the Agreement
12 Default Daktronics reserves the right to terminate this contract and accelerate all amounts due
and payable if Purchaser fails to make payment to Daktronics within ten days of the agreed payment
dates or otherwise fails to comply with this Agreement or any proceeding is filed by or against
Purchaser in bankruptcy Daktronics reserves ali its rights both legal and equitable under the
contract applicable statutes or the common law Selection of a remedy by Daktronics shail in no
way be construed as a waiver of other remedies available to Daktronics If Purchaser fails to
perform any covenant or obligation under this Agreement or any other agreement that Purchaser
has with Daktronics including without limitation the failure to pay when due any amounts owed to
Daktronics under this Agreement or any other agreement between the parties Daktronics shall be
excused from the perfonmance of any of its obligations under this Agreement and any other
Agreement it has with the Purchaser until such time as said default is cured if ever
13 Indemnity Daktronics shall indemnify defend and hold harmless the Purchaser and their
respective subsidiaries officers directors shareholders partners employees agents insurers
successors and assigns from any and all liability losses damages costs or expenses collectively
Lossesn arising out of or in any way related to i any material breach of this Agreement by
Daktronics ii any negligent act or omission by Daktronics or its personnel agents subcontractors
or others engaged by Daktronics or under Daktronics control reiated to the execution of this
Agreement iii any claim against any indemnified party by reason of or alleging any unauthorized or
infringing use by an indemnified party of any patent process trade secret copyright trademark or
other intellectuai property right regarding the Equipment or the Software and its components or iv
any fine or assessment with respect to any violation or alleged violation of any Applicable Laws
regarding safety or heaith
The Purchaser shall indemnify defend and hold harmless Daktronics and its subsidiaries officers
directors shareholders partners representatives employees agents insurers successors and
assigns of each of the foregoing from any and all Losses arising out of or in any way related to i
any material breach of this Agreement by the Purchaser or ii any negligent act or omission by the
Purchaser or its personnel agents subcontractors or others engaged by the Purchaser or under
their control other than Daktronics or its personnel agents subcontractors or others engaged by
Daktronics or under Daktronics control
14 Limitation of Liability The parties agree that in no event whatsoever shall the liability of either
party exceed the amount of the purchase price It is agreed that in no event shall either party be
liable for special incidental consequential or indirect damages regardless of cause Purchaser
understands and agrees that the prices granted herein would be higher in the absence of this
limitation of liability No action against Daktronics shall be commenced more than one year after the
accrual of the cause of action Daktronics shall have no liability with respect to claims relating to or
arising from use of third party products and services
15 Force Majeure Daktronics shall be excused from any liability under this Agreement for any
delay in performance or failure to perform which delay or failure to perform is caused by
circumstances which are beyond the reasonable control of the Daktronics including without
iimitation acts of God natural disaster labor or material shortages war earthquakes acts of
terrorism etc
16 Assignment Unless otherwise stated this Agreement may not be assigned by either party
without the written consent of the other party
17 Termination If either party neglects or fails to perform any of its obligations under this
Agreement and such failure continues for a period of thirty 30 days after written notice thereof the
other party shall have the right to terminate this Agreement
18 Misceilaneous This Agreement shail be govemed by the iaws of the state of South Dakota
without regard to its conflict of law principles The parties consent to the jurisdiction and venue of
the courts of South Dakota for any action suit or proceeding This Agreement represents the entire
agreement of the parties and supersedes any previous understanding or agreement This
Agreement may not be amended or altered in any manner except in a writing signed by both parties
This Agreement may be executed in counterparts Each party hereto shall pay its own expenses
including without limitation accounting and attorneys fees in connection with this Agreement The
Purchaser and Daktronics are not partners or joint venturers If any part of this Agreement is in any
manner held to be invalid illegal void or to be in conflict with any law then the validity of the
remaining portions or provisions of this Agreement shall not be affected and such part term
paragraph or provision shall be construed and enforced in a manner designed to effectuate the
intent expressed in this Agreement to the maximum extent permitted by law
D
DAKTRONICS
183
DAKTRCJNICS
Attachment A
PLATINUM@Services
Scope of Services
Services Included
1 Scheduled on site labor to diagnose and or replace failed electronic components
2 Daktronics parts coverage which includes
a Daktronics Rapid Parts Exchange Program
b Repair or replacement of failed electronic parts or assemblies
c Shipping of repaired or replaced failed electronic components from Daktronics
3 Technical support via telephone during business hours as defined below
4 Access to the Service Coordination Center
Platinum shall not include nor be construed to include any service or support that is not expressly stated
above in the definition of the Platinum service Examples of services that are not within the scope of Platinum
service include but are not limited to the following
1 Preventative Maintenance such as annual systems checks filter changes etc
2 Remote monitoring services
3 Extended service hours or expedited response times
4 After hours telephone support
Above listed exclusions are available as billable services Quotes may be provided upon request
Response Times
BUSINESS HOURS
Monday through Friday 8 am to 5 pm CST excludes Daktronics observed holidays
INITIATED RESPONSE TIME
a Daktronics shall respond to service requests within sixteen 16 business hours
b On Site Service is to be scheduled during the business hours defined above
Response is defined as Daktronics must begin to work on a solution to the issue
Purchaser Responsibilities
The maintenance items listed below are the responsibility of the Purchaser failure to properly maintain
equipment may at Daktronics sole discretion relieve Daktronics of its responsibilities under the Standard
Terms and Conditions Service Agreement attached hereto
1 Throughout the term of this Agreement Purchaser shall maintain site conditions within the common
environmental range of all system devices as specified by Daktronics
2 Purchaser is responsible for routine operator functions such as content creation or management
3 Purchaser is responsible for routine maintenance functions
4 Purchaser is responsible for management of customer owned spare parts inventory
Platinum Service Plan
Copyright@2007 Daktronics Inc Publication SL040607 04703 Page 2 of 2 D
DAKTRONICS
184
DAKTRCNICS
DAKTRONICS
STANDARD WARRANTY AND LIMITATION OF LIABILITY
This Standard Warranty and limitation of liability the Warranty sets forth the warranty provided by Daktronics with respect to the Equipment By
accepting delivery of the Equipment Purchaser agrees to be bound by and accept these terms and conditions All defined terms within the Warranty shall
have the same meaning and definition as provided elsewhere in the Agreement
DAKTRONICS WILL ONLY BE OBLIGATED TO HONOR THE WARRANTY SET FORTH IN THESE TERMS AND CONDITIONS UPON RECEIPT OF FULL
PAYMENT FOR THE EQUIPMENT
1 Warranty Coverage
A Daktronics warrants to the original end user that the Equipment will be free from Defects as defined below in materials and
workmanship for a period of one 1 year the Warranty Period The warranty period shall commence on the earlier of i four weeks from
the date that the equipment leaves Daktronics facility or iil Substantial Completion as defined herein The warranty period shall expire on the
first anniversary of the commencement date
Substantial Completion means the operational availability of the Equipment to the Purchaser in accordance with the Equipment s
specifications without regard to punch list items or other non substantial items which do not affect the operation of the Equipment
B Daktronics obligation under this Warranty is limited to at Daktronics option replacing or repairing any Equipment or part thereof that is
found by Daktronics not to conform to the Equipment s specifications Unless otherwise directed by Daktronics any defective part or
component shall be returned to Daktronics for repair or replacement Daktronics may at its option provide on site warranty service
Daktronics shall have a reasonable period of time to make such replacements or repairs and all labor associated therewith shall be performed
during regular working hours Regular working hours are Monday through Friday between 8 00 a m and 5 00 p m at the location where
labor is performed excluding any holidays observed by either Purchaser or Daktronics
C Daktronics shall pay ground transportation charges for the return of any defective component of the Equipment If returned Equipment is
repaired or replaced under the terms of this warranty Daktronics will prepay ground transportation charges back to Purchaser otherwise
Purchaser shall pay transportation charges to return the Equipment back to the Purchaser All returns must be pre opproved by Daktronics
before shipment Daktronics shall not be obligated to pay freight for any unapproved return Purchaser shall pay any upgraded or expedited
transportation charges
D Any replacement parts or Equipment will be new or serviceably used comparable in function and performance to the original part or
Equipment and warranted for the remainder of the Warranty Period Purchasing additional parts or Equipment from the Seller does not extend
this Warranty Period
E Defects shall be defined as follows With regard to the Equipment excepting LEDs a Defect shall refer to a material variance from the
design specifications that prohibit the Equipment from operating for its intended use With respect to LEDs Defects are defined as LED pixels
that cease to emit light The limited warranty provided by Daktronics does not impose any duty or liability upon Daktronics for partial LED
pixel degradation Nor does the limited warranty provide for the replacement or installation of communication methods including but not
limited to wire fiber optic cable conduit trenching or radio equipment for the purpose of overcoming local site interference
THIS LIMITED WARRANTY IS THE ONLY WARRANTY APPLICABLE TO THE EQUIPMENT AND REPLACES ALL OTHER WARRANTIES OR
CONDITIONS EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITY AND FINTESS FOR A PARTICULAR PURPOSE SPECIFICALLY EXCEPT AS PROVIDED HEREIN THE SELLER UNDERTAKES
NO RESPONSIBILITY FOR THE QUALITY OF THE EQUIPMENT OR THAT THE EQUIPMENT WILL BE FIT FOR ANY PARTICULAR PURPOSE FOR
WHICH PURCHASER MAY BE BUYING THE EQUIPMENT ANY IMPLIED WARRANTY IS LIMITED IN DURATION TO THE WARRANTY
PERIOD NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY THE COMPANY ITS AGENTS OR EMPLOYEES SHALL CREATE A
WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS LIMITED WARRANTY
THIS LIMITED WARRANTY IS NOT TRANSFERABLE
2 Exclusion from Warranty Coverage
The limited warranty provided by Daktronics does not impose any duty or liability upon Daktronics for
D
Copylight@Doktronics lnc SL Q2374Rev08 6 Nov 2008 Page 1 of 3 DAKTRCNICS
185
DAKTRCNICS
A Any damage occurring at any time during shipment of Equipment unless otherwise provided for in the Agreement When returning
Equipment to Daktronics for repair or replacement Purchaser assumes all risk of loss or damage and agrees to use any shipping containers
that might be provided by Daktronics and to ship the Equipment in the manner prescribed by Daktronics
B Any damage caused by the unauthorized adjustment repair or service of the Equipment by anyone other than personnel of Daktronics or
its authorized repair agents
C Damage caused by the failure to provide a continuously suitable environment including but not limited to i neglect or misuse ii a
failure or sudden surge of electrical power Hi improper air conditioning or humidity control or iv any other cause other than ordinary use
D Damage caused by fire flood earthquake water wind lightning or other natural disaster strike inability to obtain materials or utilities
war terrorism civil disturbance or any other cause beyond Daktronics reasonable control
E Failure to adjust repair or replace any item of Equipment if it would be impractical for Daktronics personnel to do so because of
connection of the Equipment by mechanical or electrical means to another device not supplied by Daktronics or the existence of general
environmental conditions at the site that pose a danger to Daktronics personnel
F Any statements made about the product by salesmen dealers distributors or agents unless such statements are in a written document
signed by an officer of Daktronics Such statements as are not included in a signed writing do not constitute warranties shall not be relied
upon by Purchaser and are not part of the contract of sale
G Any damage arising from the use of Daktronics products in any application other than the commercial and industrial applications for
which they are intended unless upon request such use is specifically approved in writing by Daktronics or
H Any performance of preventive maintenance
3 Limitation of Liability
Daktronics shall be under no obligation to furnish continued service under this Warranty if alterations are made to the Equipment without the
prior written approval of Daktronics
It is specifically agreed that the price of the Equipment is based upon the following limitation of liability In no event shall Daktronics including
its subsidiaries affiliates officers directors employees or agents be liable for any special consequential incidental or exemplary damages
arising out of or in any way connected with the Equipment or otherwise including but not limited to damages for lost profits cost of substitute or
replacement equipment down time lost data injury to property or any damages or sums paid by Purchaser to third parties even if Daktronics
has been advised of the possibility of such damages The foregoing limitation of liability shall apply whether any claim is based upon
principles of contract tort or statutory duty principles of indemnity or contribution or otherwise
In no event shall Daktronics be liable to Purchaser or any other party for loss damage or injury of any kind or nature arising out of or in
connection with this Warranty in excess of the purchase price of the Equipment actually delivered to and paid for by the Purchaser The
Purchaser s remedy in any dispute under this Warranty shall be ultimately limited to the Purchase Price of the Equipment to the extent the
Purchase Price has been paid
4 Assignment of Rights
The Warranty contained herein extends only to the original end user which may be the Purchaser of the Equipment and no attempt to extend
the Warranty to any subsequent user transferee of the Equipment shall be valid or enforceable without the express written consent of Daktronics
5 Dispute Resolution
Any dispute between the parties will be resolved exclusively and finally by arbitration administered by the American Arbitration Association
UAAA and conducted under its rules except as otherwise provided below The arbitration will be conducted before a single arbitrator The
arbitration shall be held in Brookings South Dakota Any decision rendered in such arbitration proceedings will be final and binding on each
D
Copyright@Doktronics Inc SL 02374 Rev 08 6 Nov 2008 Page 2 ot 3 DAKTRONICS
186
DAKTRCNICS
of the parties and judgment may be entered thereon in any court of competent jurisdiction This arbitration agreement is made pursuant to a
transaction involving interstate commerce and shall be governed by the Federal Arbitration Act
6 Governing Law
The rights and obligations of the parties under this warranty shall not be governed by the provisions of the United Nations Convention on
Contracts for the International Sales of Goods of 1980 Both parties consent to the application of the laws of the State of South Dakota to
govern interpret and enforce all of Purchaser and Daktronics rights duties and obligations arising from or relating in any manner to the
subject matter of this Warranty without regard to conAict of law principles
7 Availabilil y of Service Agreement
For Purchaser s protection in addition to that afforded by the warranties set forth herein Purchaser may purchase additional warranty services
to cover the Equipment The Service Agreement available from Daktronics provides for electronic parts repair and or on site labor for an
extended period from the date of expiration of this standard warranty Alternatively a Service Agreement may be purchased in conjunction
with this standard warranty for extended additional services For further information contact Daktronics Customer Service at 1 877 605 1116
D
Copyrtght@Daktronics lnc SL 02374Rev08 6 Nov 2008 Page 3 of 3 OAKTRONICS
187
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Proposal 014007
Date 03 13 09
MINNESOTA
SIGN CO PROPOSAL
INCORPORATED
791 Garfield St S Camhrid e MN 55008 763 689 2050 Fax 763 689 3240
Minnesota Sign Company Inc takes pride in building the best signs possible We carefully choose the highest quality building materials
available and employ skilled craftsmen to ensure that you receive a quality sign that will remain beautiful and functional for years to
come
Name Todd Hoffman Park and Recreation Director Name
Company City of Chanhassen Company
Street 7700 Market Blvd PO Box 147 Street
City State and Zip Chanhassen MN 55317 City State Zip
Phone 952 227 1129 thoffman@ci chanhassen mn us Phone Fax
Minnesota Sign Company Inc Proposes to Manufacture and Install
DildtallBrick Monument Si2n
Digital Two Sided Amber 32x144 Matrix Signage
Overall Viewing Size per side approx 24 H x 9 L
Wireless Daktronic Communication Pkg 1 659 Onsite Software Training 1 500 Daktronics Platinum
Service Plan 2 860 50 and Primary Electrical Hookup 650 Standard Daktronics Product and Installation
Warranties
Flat Cut Non Illuminated Metal Letters
To Read 5 CITY OF 10 CHANHASSEN with Corresponding 24 Maple Leaf
Price Includes Installation of Letters
Excavation Footings Brick Base and Metal Brick Cap
Overall Size approx 9 x 11
Total Investment 41 378 41 Includes Tax
Total Investment does not include Sign Permit
Respectfully submitted Date March 13 09
Nate Putbrese Proposal valid for li days
Payments as follows 1 2 down balance upon installation Digital Signage requires additional deposit at time of order Price does
not include permit cost service taxes or primary electrical hook up If this work requires a primary electrical disconnect buyer is required
to have sign disconnected prior to our removal If this work requires excavation we will have all underground utilities located through Gopher 1 MN
SIGN CO INC is not responsible for damage to any underground utilities not located I e Sprinkler systems primary electric etc Buyer agrees to pay as
required by MN SIGN CO INC terms Buyer agrees that title to and right to the possession of the merchandise shall remain in MN SIGN CO INC until
Balance has been paid in full and that buyer will not sell remove or encumber the same without written consent of MN SIGN CO INC Buyer assumes
and shall be responsible for all loss or damage to said goods and that upon default of any payment or payments seller may at seller s option take back the
merchandise or affirm the sale and hold Buyer liable for the full unpaid balance Ifbuyer fails to perform any of the terms of this contract buyer will pay
collection fees as set by a commercial agency and reasonable attorney fees incurred in prosecution of suit TERMS BALLAST AND TRANSFORMERS
CONTAINED IN SIGNAGE CARRY A 90 DA Y WARRANTY LABOR FOR REPAIR AND INSTALLATION OF THESE BALLASTS AND
TRANSFORMERS IS NOT INCLUDED IN THIS WARRANTY WARRANTY VOID WHEN WORK DONE BY OTHERS
Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge
over and above the estimate All agreements contingent upon strikes accidents or delays beyond our control Buyer to carry fire tornado and other
necessary insurance for above work Workers Compensation and Public Liability Insurance on above work to be taken out by MN SIGN CO INC
Acceptance of Proposal
The above prices specifications and conditions are satisfactory and are hereby accepted MN SIGN CO INC is authorized to do the work as specified
Payments will be made as outlined above I understand that this acceptance of proposal is subject to final approval of the above terms by Nathan Putbrese
Owner of Minnesota Sign Company Inc
Signature
Signature
Date
Date
189
This sketch is the sole property of
Minnesota Sign Company Inc It may
not be reproduced in part or whole
without written permission from
said owner whereby the rights to
this design may be purchased @
MINNESOTA
SIGN CO
INCORPOJ4ATED
791 S Garfield Street Cambridge MN 55008
763 689 2050 763 689 3240 fax
www minnesotasign com
APPROVAL
190
f EX1 TIN
PlANJING
BED
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II
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SCALE 1 2 NORTH SIGNAGE PLAN
GRAPHIC IMAGE FOR REFERENCE ONL Y
QoIC
SIGN DETAIL BY OTHERS N T S
ISYMIElASEI COMMONKAME I SCIENTIFIC NAME I SIZE I CONT I COMMENTS
IP N
UTIlE BLUE STEM GRASS I SchImchvrIum ltCOoarhim I 1 GAL I CONT I 18 SPACING
FUTURE PLANTING SCHEDULE FOR REFERENCE ONL Y
I i
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SITE IMPROVEMENTS
FOR
Chanhassen
City Center Park
Electronic
Sign
Chanhancn Minnesota
1 t Jloa
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s Dale
DFAf roiectl 6 165
DnwWOlccbd M 1W fTW
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D 1o 3 31 9
Reviaion
Electronic
Sign
Plan
L 1 1
191
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MARKET
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192
Capital Improvement Program
City of Chanhassen MN
Projeet PK T 095
Project Name City enter Park Electronic Sign
2009 thru 2013
Contact Todd Hoffman
Department Park Trail bnprovements
Type bnprovement
Useful Life
Category Park
Priority n a Aceount 1
Aceount Z
Aceount 3
Total Project Cost 40 000
Description I
Installation and training associated with the construction ofa 32 x 144 Daktronic Message Center It would have a brick and mortor base to
match existing buildings roofing poles and amber electronic message board
Justification I
Included in the 2008 Strategic Plan It would replace the message sign board on a trailer currently utilized at this location
Expenditures
Construction
2009
40 000
Total 40 000
2010 2011 2012 2013 Total
40 000
40 000
Funding Sources
Capital Replacement Fund
Total
2009
40 000
40 000
2010 2011 2012 2013 Total
40 000
40 000
I
193
READER BOARD USAGE POLICY
I GENERAL
The City s electronic reader board located at
the City for public announcements and events
Policy concerning the use of the reader board
is used by
The following guidelines are official City
Private organizations desiring to use the reader board must complete a form and submit it
to the City Clerk The form must be submitted at least two weeks but not more than eight
weeks prior to the date for which the organization wants to place a message on the reader
board The message will not be run for more than five days The request will be
reviewed in light of these guidelines and the availability of space on the reader board
The City Clerk will advise the requesting organization of the status of their request as
soon as possible Usage requests are not approved until the City Clerk has so advised the
requesting organization
II USE OF THE READER BOARD
The reader board may not be used for commercial messages fundraising meetings and
events to which the public is not invited or for announcements such as weddings births
birthdays and anniversaries The following organization may use the reader board in
descending order of priority
1 City of Chanhassen
2 Carver County Library
3 Schools
4 Carver County
5 Announcements of public events and celebrations by Chanhassen based civic
organizations athletic organizations youth groups and senior citizens groups
An organization is deemed to be Chanhassen based if it has its headquarters or mailing
address in the City of Chanhassen or if at lest 40 of its membership resides in the City
of Chanhassen
III MESSAGE CONTENT
The reader board shall not display any obscene or defamatory content or interfere with
traffic Messages may not contain such words as stop look danger or any word
phrase or symbol that may interfere with mislead or confuse traffic
1 44673vO 1
RNK 03 24 2009
194
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
i
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Jill Sinclair Environmental Resources Specialist
9 DATE April 13 2009
SUBJ Approval of Arbor Day Poster Contest Winners
REQUESTED ACTION
Approve list of Arbor Day Poster Contest Winners
BACKGROUND
This year s Arbor Day Poster Contest sponsored by the Environmental
Commission received a total of 76 entries from the 5th grade classes at Bluff
Creek Elementary and S1 Hubert School The Environmental Commission met
and chose the winners at their regular meeting The grand prize winner was Hugh
Truempi from S1 Huber School The runners up were Lynsey Zemanick Max
Scharfenberg Daniel Scharfenberg Sydney VanBergen Amasia Gordon Piper
Melbye Chloe Kucera Clairisa Wagner Annie Rothstein Tess Ryan Abbey
Nichols Anna Zumwinkle Allie Bodin and Maddy Schmall
DISCUSSION
The Commission requests that the City Council approve the final list of winners
and present awards to the recipients at the April 27th City Council meeting The
grand prize winner will receive a gift certificate for a potted tree donated by Lotus
Lawn and Garden and his poster will be framed and hung in city hall The
runners up will be presented with coupons for potted trees that will be available at
this year s Arbor Day event on May 2
RECOMMENDA TION
Approve the final list of Arbor Day poster contest winners Hugh Truempi
Lynsey Zemanick Max Scharfenberg Daniel Scharfenberg Sydney VanBergen
Amasia Gordon Piper Melbye Chloe Kucera Clairisa Wagner Annie Rothstein
Tess Ryan Abbey Nichols Anna Zumwinkle Allie Bodin and Maddy Schmall
G p lanljs events arborda y postercon tes t 09posterwinner
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 195
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
ii
TO Todd Gerhardt City Manager
Laurie Hokkanen Assistant City Manager FROM
DATE Dk April 6 2009
SUBJ Accept 9 190 16 grant from Allianz Heritage s Fireman s Fund
for the purchase of SCBA Air Bottles
MOTION
The City Council accepts the 9 190 16 grant from Allianz Heritage s Fireman s
Fund for the purchase of SCBA Air Bottles
BACKGROUND
The Chanhassen Fire Department CFD applied for and received a grant in the
amount of 9 190 16 from the Fireman s Fund a division of Allianz Heritage
Insurance Company The grant will allow the CFD to purchase 8 SCBA bottles
This purchase will allow firefighters at the scene of a fire to quickly exchange
empty air bottles for one of the pre filled bottles while the empty bottles are
taken back to the Fire Station for refilling
The grant does not require any matching funds The CFD will be scheduling a
grant presentation event at the Fire Station Additionally the Fireman s Fund will
be provided an opportunity to display their information at the annual Fire
Department Open House
I
RECCOMENDA TION
Staff recommends that the City Council accept the grant from the Fireman s
Fund
G Admin LH Fire Department CC Staff Report for SCBA grant from Firemans Fund docx
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 196
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Karen J Engelhardt Office Manager
DATE April 13 2009
SUBJ Approve Temporary On Sale Liquor License Harvest Festival
August 22 23 St Hubert Catholic Community
8201 Main Street
14
PROPOSED MOTION
The City Council approves the temporary on sale liquor license for
St Hubert Catholic Community for the Harvest Festival on August 22 23 2009
Approval of this item requires a simple majority vote of those City Council
members present
St Hubert Catholic Community has submitted an application for a temporary
on sale liquor license for their annual Harvest Festival on August 22 23
2009 They intend to sell beer and wine on the church grounds at 8201 Main
Street St Hubert s has received this license annually for many years without
any incidents
RECOMMENDA TION
Staff recommends approval of the request from St Hubert Catholic
Community for a temporary on sale liquor license for their Harvest Festival on
August 22 23 2009 contingent upon receipt of liquor liability insurance
covering the event
ATTACHMENT
1 Application Form
G user KAREN LIQUOR st hubert harvest festival doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 197
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DMSION
444 Cedar Street Suite 133 S1 Paul MN 55101 5133
651 201 7507 Fax 651 297 5259 TTY 651 282 6555
WWW DPS STATE MN US
APPLICATION AND PERMIT
FOR A 1 TO 4 DA YTEMPORARY ON SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANlZATION DATE ORGANIZED TAX EXEMPT NUMBER
sr Hv EEi2r Clhr vu c LoHH i J IN I 8lo S ES 270c A
STREET ADDRESS CITY STATE ZIP CODE
g O I H JN 112E2l M65EiJ HN 55311
NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE
H OLL R y At J 2 314 5D4D
DATES LIQUOR WILL BE SOLD 8 22 0 q hLl TYPE OF ORGANIZA TIO
CLlJR rHARTTARLE REl mll C1THkll T
ORGANIZATION OFFICER S NAME ADDRESS
FR tv I C HAGL J K EN I K gWI N I N S i12 c c HA 6 5t
ORGANIZATION OFFICER S NAME ADDRESS
ARcJ lB151 bP JDHN J tEtJ S1El r 22lf SUMH it S PAvL
ORGANIZATION OFFICER S NAME ADDRESS
R LEE p I L t fz 2 2 0 sunM I fAtJL
Location license will be used If an outdoor area describe
T1tE 1 A z Lv I LL 16 V IN L oiPEv2 jt06J La
tiJE6cr nt II
1 A 1 eN II OF 51
Will the applicant contract for intoxicating liquor service If so give the name and address of the liquor licensee providing the service
fJo
Will the applicant carry liquor liability insurance If so pleasq rovide the carrier s name and amount of coverage
CAn OUc MUTUAL 85 6 I oCXJ 07JO
APROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL GAMBLING
ENFORCEMENT
CITY COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE ITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
NOTE Submit this form to the city or county 30 days prior to event Forward application signed by city and or county to the address
above If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event
PS 09079 05 06
198
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
J
MEMORANDUM
Paul Oehme Dir of Public Works City Engineer
tJ
Joseph Shamla Project Engineer
April 13 2009
TO
FROM
DATE
SUBJECT Chanhassen Public Works Facility Project No 08 03
Approve encroachment agreement with the Metropolitan Council
PROPOSED MOTION
The City Council approves an Encroachment Agreement with the
Metropolitan Council for the Chanhassen Public Works Facility Project No
08 03
City Council approval requires a simple majority vote of the City Council
present
DISCUSSION
The Metropolitan Council obtained an easement over their trunk sanitary sewer
line in 1987 This easement is located on Lot 6 Block 1 Chanhassen Lakes
Business Park 5th Addition The new Chanhassen Public Works Facility is
proposing to encroach upon this easement with storm sewer and parking lot The
Metropolitan Council has agreed to allow the City to encroach upon its easement
with an encroachment agreement which is attached This agreement has been
reviewed by the City Attorney and he finds it acceptable
Attachment
g eng public 2008 projects 08 03 chanhassen maintenance pw facility 04 13 09 approve encroachment agreement met
council doc
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 199
CONSENT TO ALLOW ENCROACHMENT
ONTO SANITARY SEWER EASEMENT
Interceptor Number 8253 328
County of Carver
Encroachment Number xxx
The Metropolitan Council a public corporation and political subdivision of the state Successor
in interest to the Metropolitan Waste Control Commission being the holder and owner of a
sanitary sewer easement described in Document No T 55349 filed in the office of the County
Recorder on January 7TH 1988 in Carver County Minnesota covering the premises lying and
being in Chanhasssen Minnesota and described as
Lot 6 Block 1 Chanhassen Lakes Business Park 5th Addition Carver County MN
In consideration of the sum of One Dollar and other good and valuable consideration to it in
hand paid the receipt and sufficiency of which is hereby acknowledged hereby consents to the
encroachment onto that certain easement between the owner of said property and the
Metropolitan Council to wit
See attached Exhibit A
The encroachment permitted by this Consent is described as follows
Grade changes driveway retaining wall and storm sewer construction over the sanitary sewer
interceptor as shown in the plans and specifications of the Public Works Facility 7901 Park Place
prepared by Joseph Shamla P E dated March 3 2009 Selected Plan Sheets and showing the
improvements to be constructed over the interceptor are attached hereto and made a part hereof
as Exhibit B
The Metropolitan Council and the City of Chanhassen it s successors and assigns hereby agree
that said encroachment shall be subject to the following conditions
1 The City of Chanhassen and the Metropolitan Council agree that each will be responsible for
their own acts and the results thereof to the extent authorized by law and shall not be responsible
for the acts of the other party and the results thereof The City of Chanhassen and the
Metropolitan Council s liability is governed by the provisions of Minnesota Statutes Chapter
466
2 The City of Chanhassen it s successors and assigns will notify the Metropolitan Council at
least 72 hours in advance of the actual physical start of any construction
1
200
3 The City of Chanhassen it s successors and assigns hereby agree that it will ensure their
contractor and subcontractor s compliance with all applicable safety standards pertaining to
working in the atmosphere of sanitary sewers
Attention is specifically directed to the confined space rules adopted by the Minnesota
Department of Labor and Industry Regulations 5207 0300
4 The City of Chanhassen it s successors and assigns hereby agree that construction of the
project is in accordance with the construction plans as reviewed by the Metropolitan Council
The City of Chanhassen its contractors and subcontractors must protect the Metropolitan
Council facilities during construction Stockpiles of soil and construction material and imposition
of excessive loading over the interceptor sewer force main is not permitted
5 The City of Chanhassen it s successors and assigns hereby agree that the Metropolitan
Council employees agents and successors in interest shall have access to its facilities at all
times
6 The City of Chanhassen it s successors and assigns will pay for repair or replacement of any
damage to or destruction of Metropolitan Council s facilities which damage or destruction arises
from or is attributable to the encroachment described in this consent
7 Should the Metropolitan Council find it necessary to remove or disturb in any way the
driveway improvements retaining wall and storm water pipes shown on plan sheet C 4 in the
pipe easement area reconstruction shall be paid for by The City of Chanhassen it s successors
and assigns
8 This agreement shall be binding upon and inure to the benefit of the parties hereto and their
successors and assignees and the consent granted herein shall be perpetual and shall constitute a
covenant running with the land
9 The City of Chanhassen it s successors and assigns shall provide to the Met Council
Environmental Services Division specifications half size drawings and electronic files
AUTOCAD@ 2007 or newer of the Project encroaching on the Met Council Easement
IN WITNESS WHEREOF the undersigned parties have caused this agreement to be duly
executed this day of 20
Owner and Developer
The City of Chanhassen
By
Thomas A Furlong Mayor
By
T odd Gerhardt City Manager
2
201
STATE OF MINNESOTA
ss
COUNTY OF
On the day of 2009 before me a notary public within
and for said County appeared Thomas A Furlong and Todd Gerhardt the Mayor and City
Manager respectively named in the foregoing instrument and acknowledged that said
instrument was signed on behalf of the City of Chanhassen a Minnesota Municipal Corporation
by authority of its City Council and acknowledged said instrument to be the free act and deed of
the City of Chanhassen
Notary Public
METROPOLITAN COUNCIL
By
Thomas H Weaver
Regional Administrator
STATE OF MINNESOTA
ss
COUNTY OF RAMSEY
On the day of 20 before me a notary public
within and for said County personally appeared Thomas H Weaver Regional Administrator
named in the foregoing instrument and that said instrument was signed on behalf of said
Metropolitan Council a public corporation and political subdivision of the state by authority of
its Board and said Board acknowledged said instrument to be the free act and deed of said
Metropolitan Council
Notary Public
Approved as to Legal Form
Office of General Counsel
DRAFTED BY
Jeanne K Matross
Attorney No 68615
Associate General Counsel
3
202
Metropolitan Council
230 East Fifth Street
St Paul MN 55101
651 602 1108
Attach Exhibit A Easement Documents
Attach Exhibit B Plan Sheets
4
203
o
If
C Y I I3 T J
o 5
S l 1J1 o Cd5
LA 3 LA 6
tl 18 and LA 13
EASEMENT
THIS INSTRUMENT made this 18th day of December 19
by and between Alscor Investors Jont Venture No 2 a Minnesota
General Partnership of the County of State of Hennepin
Minnesota Grantor and the Metropolitan Waste Control Commission a
duly constituted agency of the Metropolitan Council created and organ
ized pursuant to Minnesota Laws 1975 Chapter 13 Minnesota statutes
S473 503 Grantee
WITNESSETH that Grantor in consideration of One Dollar and
other good and valuable considerations to in hand paid by Grantee
the receipt of which is hereby acknowledged does hereby grant
bargain sell and convey to Grantee its successors and assigns the
non exclusive
following described leasements for sewer and uti lity purposes
i
SEE ATTACHED EXHIBIT A
The grantor reserves to itself its successors and assigns the right to
use said easement strip or grant rights to others for such other pur
poses as the Grantor may deem necessary provided however that such
use or rights will not be inconsistent with the purposes of this grant
of easement and provided further thqt Grantee s f acili ties installed
pursuant to this grant of easement shall not be endangered undermined
disturbed or otherwise interfered with by such use or rights
The above described easement includes the rights of Grantee its
contractors agents and employees to do whatever is necessary for
1
204
CXH 17 A
c l rrb S
of the rights granted herein including the right to enter
the easement for purposes of constructing operating maintaining
altering repairing replacing and or removing said sewers and utili
ties
Grantor covenants that it is the Owner and is in possession of
the above described premises and has lawful right and authority to
convey and grant the easement described herein
This conveyance is exempt from State Deed Tax pursuant to M S A
S287 22
IN WITNESS WHEREOF the said Grantor s has have caused this
Easement to be executed as of the date noted above
ALSCOR INVESTORS JOINT VENTURE NO 2
By Alscor Investors Joint Venture
Its General Partner
By OPUS Corporation
Its General Partner
2 By A r I I 44
Jeffrey Ess n
Its Vice president General Manager
Real Estate
STATE OF MINNESOTA
SSe
COUNTY OF HENNEP IN
On the 18th day of December 19 ID before me a notary
public within and for said County personally appeared Jeffrev W Essen
vice President Gp nernl Mnnngp r HPnl R T TP
F named in the foregoing instrument and that said instru
ment was signed on behalf of said opus Corporation a
Minnesota Corporation by authority of its Board of Directors and
Jeffre W Essen acknowledged
said instrument to be the free act and deed of said Corporation as a
general partner of Alscor Investors J n v nt re innesota partnership
a general partner of Alscor 1J
Investors Joint Venture No 2 Notary public
DRAFTED BY
Jeanne K Matross
License No 68615
Metropolitan Waste Control
Commission
350 Metro Square Building
St Paul Minnesota 55101
222 8423
a Minnesota general partnership behalf of the partnership
IJ
205
I
EX d8rTA
3 S
f
i
Description Sketch plan
01
FOR THE
METROPOLITAN WASTE
CONTROL COMMISSION
PERPETUAL TEMPORARY EASEMENT OF
GRAVITY INTERCEPTOR OVER UNDER AND
CROSS THE DESCRIBED PROPERTY
baing In
SECTION 14 TOWNSHIP 111 RANGE 23
LAKE ANN INTERCEPTOR PROJECT NO 82 53 328
City 01 ellanlllnen County of Clfv r
Statl of Mlnnnota
r 411I J
t n s r t 101
YC
IId
ClIItt tL cIt m tV pM n Iftoo
lta I OIl lie U IOI PII ts
10
Pr parld By
MELCHERT BLOCK ASSOCIATES INC
387 Ea t Kellogg Ivd
St Plul Minnesota 55101 612 228 9564
TAX PARCEL NO 25 1930060
Area of Pare I
FEE OWNER ALSCOR INVESTORS JOINT VENTURE NO 2
Are o Per el
Area of Temporary
p u Construction Easement
el ament UCLUOE PERPEtuAL EASEMENTS
9 300 SQ FT 48 796 SQ FT
716 667 sa FT
EASEMENT DESCRIPTION No LA 1Z
PARCELl LOT b BLOCk 1 CHANHASSEN LAKES BUSINESS PARK l5TH ADDITION
EASEMENTS
CENTERLINE OF II 20 FOOT PERPETUAL AND A 100 FOOT TEMPORARY CONSTRUCTION
EASEMENT DESCRIBED AS FOLLOWS
BEGINNING AT II POINT ON THE EAST LINE OF LOT 6 62 Z9 FEET DISTANT FROM
SOUTHEAST CORNER OF SAID LOTI
THENCE NORTH 67 DEGREES 4 MINUTES 30 SECONDS WEST 46 4 FEET TO THE
TERMINATION OF THE 100 FOOT TEMPORARY CONSTRUCTION EASEI IENT AND THE
BEGINNING OF A 140 FOOT TEMPORARY CONSTRUCTION EASEI IENT THAT IS BO FEET
LEFT OF AND 60 FEET RIGHT OF THE CONTINUING LINE I
THENCE NORTH 1 OEGREES l52 INUTES 28 SECONDS WEST 290 94 FEETI
THENCE NORTH 2 DEGREES 26 MINUTES 44 SECONDS WEST 128 23 FEET TO A
POINT ON THE NORTH LINE OF SAID LOT 7S 26 FEET DISTANT FROtl NORTHEAST
CORNER THEREOF AND CONTINUING
EXCEPTING FROM SAID TEMPORARV CONSTRUCTION EASEMENT THAT PART TAKEN FOR
PERPETUAL EASEMENT
SA TEMPORARY CONSTRUCTION EASEMENT TO ExPIRE ON OR BEFORE j
19
ytr PllTMIlI
I l
mLm
O a 1
r i i
art t AaDCJrI l a
I
w
L II
J
r
o 100 200 300 400
I
SCAl E IN FEU
ZZ7 tz NT
ftIOI OIlAlIY COlll1lNC1 lOll
IlASlMat f
lore
Attached description Is Identical to above
I hereby certify that thl sketch plan wa prepared by me or under my direct eupervlslolt
and that I am a duly Reglsterjd Lind Sprveyar under tile la 1l of the State of M1Mesota
JS r Date 1S Julv 1987
Reg No 6598
Ot
206
j X 16ff A
15
7 1S B7
FILE LA13 CHD
LAKE ANN INTERCEPTOR
MWCC PROJECT No 82 53 328
EASEMENT DESCRIPTION No LA 13
1J
S
ro
PARCEL LOT 6t BLOCK 1 CHANHASSEN LAKES BUSINESS PARK 5TH ADDITION
EASEMENTS
CENTERLINE OF A 20 FOOT PERPETUAL AND A 100 FOOT TEMPORARY CONSTRUCTION
EASEMENT DESCRIBED AS FOLLOWS
BEGIr ING r A POINT ON THE EAST LINE OF LOT 0 62 39 FEET DISTANT FROM
SOUTHEAST CORNER OF SAID OT
THENC NORT 67 DEGREES 45 MINUTES 30 SECONDS WEST 46 54 FEET TO THE
TERM I NATiI ON OF THE 100 FOOT TEMPORARY CONSTRUCTION EASEMENT AND THE
BEGINNING OFq A 140 FOOT TEMPORARV CONSTRUCTION EASEMENT THAT IS BO FEET
t
LEFT OF ND 60 FEET RIGHT OF THE CONTINUING L INE
THENC NOR rH 1 DEGREES 52 MINUTES 26 SECONDS WEST 290 94 FEET
THENC NORTH 2S DEGREES 26 MINUTES 44 SECONDS WEST 128 23 FEET TO A
POINT ON THE NORTH L INE OF SAID L OT t 75 26 FEET DISTANT FROM NORTHEAST
CORNER T EO ND CONTINUING
EXCEPTINGi FROM1 SAID TEMPORARY CONSTRUCTION EASEMENT THAT PART TAKEN FOR
PERPETUAL EASEMENT
SAID TEMPe a RY CONSTRUCTION EASEMENT TO EXPIRE ON OR BEFORE I
lq
N I It L aRe transfer
EnteiliS 7 J day
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REVISIONS
BY
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OF
CHANHASSEN
CITY
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CBANHASSEN
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JOStI HstlAlolIJI
i
GRADING
AND
EROSION
CONTROL
PLAN
ENGINEERING
DEPARTIolENT
D
lE
UC
NO
210
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REVISIONS
SITE
PLAN ANHASSEN
CITY
O
KS
FACILITY
PUBLI
901
PAR
PlACE
1
f
CITY
OF CHANHASSEN tNGINttRlNG
DEPARTMENT
Slpt
l
DATE
UC
NO
211
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
il
TO Todd Gerhardt City Manager
L H kk A C M afl
aune 0 anen SSlstant Ity anager j
Lt Jim Olson Carver County Sheriff s Office
FROM
DATE April 8 2009
SUBJ COPS Grant Application
MOTION
The City Council approves the Carver County COPS grant application and agrees
to fund the annual costs of the grant for the required 4 years if awarded
A majority vote is required to approve this motion
BACKGROUND
Through the federal stimulus package a sum of 1 billion dollars in grant funding
is available for the hiring or rehiring of law enforcement personnel through the
COPS grant The money will be awarded through a competitive grant process
The deadline for applications is April 14 2009 Carver County will be the actual
grantee but will require the City to sign an agreement with the County agreeing
to pay the costs associated with the grant as described in the following section
The City will apply for one Deputy position This position is in our Policing Plan
to be hired in Fall 2009 pending available funding
FINANCIAL
No local match is required for the grant however the grant only funds entry level
salary and benefits The average cost the grant will fund is 66 786 while the
cost of a contract Deputy is 69 313 Additionally the County charges an
administrative fee of 9 838 to pay a percentage of a records clerk police contract
assistant 3 supervisors and 1 vehicle The estimated total amount to be funded by
the City for the next three years would be approximately 12 365 Costs are
estimated to increase by 3 each year
Additionally the City must agree to maintain the position for at least 12 months
following the completion of the grant at which time the City would be
responsible for 100 of the costs
RECCOMENDATION
Staff recommends that the City Council approve Carver County s COP grant
application and agree to fund the annual amounts for the required four years
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 212
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
WVIW ci chanhassen m n us
MEMORANDUM
TO Todd Hoffman Park Recreation Director
FROM Jerry Ruegemer Recreation Superintendent
DA TE April 13 2009
SUBJ Chanhassen Athletic Association Donation
l
J 1A
1
Todd Neils from the Chanhassen Athletic Association CAA will be in
attendance at tonight s City Council meeting to present a 5 000 donation in
appreciation for their use of city facilities The CAA would like the money to be
allocated toward improvements to ball field 3 at Lake Ann Park
g park jerry caa donation doc
Chanhassen is a Community for Life Providing for Today and Planning for TomorrolV 213
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
3
TO Todd Gerhardt City Manager
FROM Laurie Hokkanen Assistant City Manager
6 DATE March 18 2009
SUBJ Presentation Community Foundation of Carver County
BACKGROUND
Mary Langworthy Executive Director of the Community Foundation for Carver County
will be present to discuss the mission and work of the Foundation
The Foundation has also produced a ten minute video that can be viewed at
http www carvercountyfoundation org video
ATTACHMENTS
1 Community Foundation Brochure
Chanhassen is a Community for life Providing for Today and Planning for Tomorrow 214
215
The Community Foundation
for Carver County serves as a catalyst
for community investments that contribute to the health
and vitality of those living and working in Carver County
The Foundation contributes to the region s health and
vitality by
Promoting the healthy development and educational
needs of families and individuals of all ages abilities
and backgrounds
Promoting livable communities and innovative
approaches to community growth and development
Encouraging community connections and linkages
through civic engagement leadership development and
community building activities
Who we are
Founded in 2004 The Community Foundation for Carver
County is a public charity created by and for the people
who live and work in Carver County The Foundation
complements existing nonprofits by connecting emerging
community needs and interests with resources It enables
people with philanthropic interests to easily and effec
tively support the issues they care about
All assets gifted to the Foundation remain in the region
to have a direct and lasting impact on Carver County for
generations to come
Beyond the gifting of assets the Foundation helps donors
identify issues of importance to them and inspires
engagement with organizations addressing those issues
Our Vision for the Future
We bel ieve that the entire community th rives when its
citizens feel connected and enjoy a sense of belonging
and purpose
As the region continues to grow and new needs emerge
Carver County will be a vibrant livable community with
a high quality of life for all ages abilities and back
grounds
What is a community foundation
A community foundation is a tax exempt public charity
created by and for the people in a local area It enables
people with philanthropic interests to easily and effec
tively support the issues they care about immediately
or through their will or estate plan
Donors can give to an existing fund or establish a chari
table fund by contributing a variety of assets to the
Foundation Those assets are then carefully invested by
the Foundation
Why choose The Community Foundation
for Carver Cou nty
The Community Foundation for Carver County is
uniquely positioned to connect the dots and make the
most of donor resources The Foundation helps individu
als families and businesses achieve their charitable and
financial goals by providing tools and resources that
make giving easy flexible and effective
Sharing resources to help others is one of the most
rewarding things to do Benefits to the community are as
varied as the individuals making charitable contributions
and t e opportunities to improve our collective quality of
life are endless
A common thread is the desire to give something back
and to preserve our quality of life
216
THE COMMUNITY FOUNDATION
FOR CARVER COUNTY
About Us
Founded in 2004 The Community Foundation for Carver County
is a public charity created by and for the people who live and
work in Carver County
A rapidly growing community like Carver County depends upon
the collective planning and investment of the people who live
and work in it to remain vibrant and healthy
Currently the Board of Directors is made up of eleven volunteers
who live and work in various parts of Carver County Each
board member brings a wealth of knowledge history
experience and passion for their community They strongly
believe in and personally support the role of the Foundation in
contributing to Carver County s health and vitality
To learn more or to make a gift contact
Mary Langworthy Executive Director
952 250 5138
mlangworthy@carvercountyfoundation org
or
Bob Golberg Planned Giving Specialist
952 486 1127 cell
bobgolberg@embarqmail com
P O Box 468 Chanhassen M N 55317 I 952 250 5138 I www carvercountyfoundation org
accessible effective local philanthropy 217
THE COMMUNITY FOUNDATION FOR CARVER COUNTY
How Do I Create a Fund
1 Decide When to Give
You can create your fund now or establish it in your will or through a trust arrangement that
benefits your family as well as charity You may give in honor of an anniversary to celebrate a
special event or to support a cause Tax deductions are earned at the time of your gift while
grants awarded from your fund will continue into the future
2 Decide What to Give
Almost any kind of asset can be used to start your fund such as cash publicly traded securities
closely held stock interests in limited partnerships real estate life insurance tangible personal
property and private foundation assets We can also discuss other options with you such as
bequests charitable remainder unitrusts charitable remainder annuity trusts charitable lead
trusts pooled income funds charitable gift annuities life income and deferred charitable gift
annuities
3 Choose the Name for Your Fund
Most of our funds are named for the donor or the donor s family or as a memorial to someone
special Every grant from the fund will carry this name If you prefer anonymity you may choose a
name that reflects your fund s charitable purposes
4 Choose a Type of Fund
We offer a variety of funds that are flexible to meet our donors different charitable interests
Unrestricted Funds offer the broadest
giving option allowing dollars to be used
for grantmaking operations and special
projects This fund provides the most
flexibility in meeting the ever changing
needs of our community
Designated Funds let you support
specific organizations while we make
sure that grants to these groups remain
relevant over time and responsive to
changing circumstances
Field of Interest Funds create grants
that support a targeted population a
particular area of interest or a particular
geographic area
Agency Funds are established by
nonprofit organizations to provide income
to them or as a pass through fund We
handle all administrative and investment
responsibilities freeing the organization
to pursue its charitable mission
Donor Advised Funds allow donors to
actively participate in the grantmaking
process
Operating Funds are used to address
the operational needs of the Foundation
itself so that it can continue to run
effectively and be an asset to the
community in addressing needs now and
in the future
Scholarship Funds allow donors to
invest in the community s future by
supporting student education You may
define guidelines for candidacy the
advisory committee the school and the
award itself
P O Box 468 Chanhassen M N 55317 I 952 250 5138 I www carvercountyfoundation org
218
THE COMMUNITY FOUNDATION FOR CARVER COUNTY
Go Ahead Make a Difference
By establishing a fund with us you ll know your gifts are in good hands The result is a lasting
legacy that addresses the needs of today and the challenges of tomorrow establishes a tradition
of philanthropy and ensures that your fund will develop community capital to improve the quality
of life now and well into the future
like all community foundations we are
overseen by a volunteer board of leading
citizens and run by professionals with expertise
in knowing our community s needs We go
beyond simply making grants that advance
charitable activities in our community we also
identify current and emerging issues we stimu
late resources to address those needs and we
help our community prepare for the future
It s for these reasons that community
foundations represent one of the fastest
growing areas of philanthropy The Community
Foundation for Carver County can help you
make a difference
fa
THE COMMUNITY FOUNDATION
FOR CARVER COUNTY
Seven Easy Steps to Philanthropy
1 Discuss your overall philanthropic goals
with your family members and legal or
tax advisors
2 Decide how much you can afford to give
3 Determine the causes organizations that
will use your donations to meet the
goals you support
4 Meet with us to critique your plan Ask
questions explore the different gift
vehicles available to you and review the
documents needed to implement your
plan
5 Share the documents with your family
and your professional advisors
6 Transfer your gift to us
7 Review our confirmation of your
completed gift and on going progress of
grants that are awarded from your fund
To learn more or to establish a Fund contact
Mary Langworthy Executive Director
952 250 5138
mlangworthy@carvercountyfoundation org
Bob Golberg Planned Giving Specialist
952 486 1127 cell
bobgolberg@embarqmail com
Or Visit our Website
www carvercountyfoundation org
P O Box 468 Chanhassen M N 55317 I 952 250 5138 I www carvercountyfoundation org
219
220
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
if
MEMORANDUM
TO Todd Gerhardt City Manager
FROM Bob Generous Senior Planner
o
DATE April 13 2009
SUBJ Apple Tree Estates Planning Case 09 01
PROPOSED MOTION
The Chanhassen City Council approves a seven lot Subdivision preliminary
plat with a Variance for access off a private street for Lots 1 and 2 Block 1
Apple Tree Estates plans prepared by E G Rud Sons Inc and Plowe
Engineering Inc dated 01 29 09 revIsed 2 25 09 subject to conditions 1 46 of
the staff report
City Council approval requires a m jority vote of City Council present
EXECUTIVE SUMMARY
The applicant is proposing a seven lot subdivision with a variance to use a private
street to access the two lakeshore lots
Staff continues to work with the developer s engineer to ensure that the proposal
meets City Code The major issues to be resolved are as follows
1 The 100 year storm event must be stored onsite This requirement presents a
challenge because of the elevation of the culvert under the neighbor s
driveway to the wetland
2 The peak elevation noted for the back to back 100 year storms is higher than
the driveway to the east
3 The exfiltration assumption used in the model must be verified
4 The discharge pipe must meet the minimum pipe slope requirement
With the current design storm water from a City owned and maintained system
would discharge onto private property where there is no drainage and utility
easement this relates to Issues 1 3 outlined above
Regarding Issue 4 outlined above the current design includes a discharge pipe
from the storm pond at 0 grade This design would effectively decrease the
pipe capacity since particulate matter would accumulate in the pipe and the pipe
would be damaged when water freezes within the pipe
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 221
Todd Gerhardt
Apple Tree Estates
April 13 2009
Page 2
If the current configuration of the pond wetland system cannot meet the minimum requirements
of the City Code the developer may have to increase the size of the pond thus eliminating Lot 1
Block 2 Another option may be to install a piped outlet through the property to the south
ultimately discharging to the MnDOT storm sewer and the pond in the southeast comer of
Highways 101 and 212 this would require a drainage permit from MnDOT
It is the developer s responsibility to pursue alternative designs in order to meet the minimum
requirements of the City Code It should be noted that this approval is only for the preliminary
plat Final Plat approval will require the resolution of the drainage issues to the City s
satisfaction
PLANNING COMMISSION SUMMARY
The Planning Commission held a public hearing on March 17 2009 The Planning Commission
voted six for and none against a motion recommending approval of the subdivision with the
variance for the private street
The Planning Commission s only concern was that the drainage issue be resolved to the satisfaction
of the City and added a condition 46 City staff shall work with the applicant to make sure that
the new proposal for drainage meets everyone s requirements This condition reiterates the
intent of conditions 21 23
The Planning Commission minutes of March 17 2009 are item la of the April 13 2009 City
Council agenda packet
RECOMMENDA TION
Staff and the Planning Commission recommend adoption of the motion as specified on pages 13
16 in the staff report dated March 17 2009 approving the Apple Tree Estate development
ATTACHMENTS
1 Planning Commission Staff Report Dated March 17 2009
2 Letter from Jon P Solberg MnDOT to Sharmeen AI JaffDated March 17 2009
g plan 2009 planning cases 09 0l apple tree estates executive summary doc
222
PC DATE 03 17 09 OJ CC DATE 04 13 09
CITY OF CHANHASSEN REVIEW DEADLINE April 30 2009
per applicant s extension letter
CASE 09 01
BY AF RG TJ ML JM JS
PROPOSED MOTION
The Chanhassen Plar ning Commission reeommends that the City Council approves a seven lot
subdivision preliminary plat with a Variance for access off a private street for Lots 1 and 2 Block
1 Apple Tree Estates plans prepared by E G Rud Sons Inc and Plowe Engineering Inc dated
01129 09 revised 2 25 09 subject to conditions 1 46 of the staff report
SUMMARY OF REQUEST The developer is requesting approval for a seven lot Subdivision
with a Variance for the use of a private street APPLE TREE EST A TES
LOCATION 8600 Waters Edge Drive PID 25 0231610
APPLICANT Plowe Engineering Inc
6776 Lake Drive Suite 110
Lino Lakes MN 55014
651 361 8231
craig@plowe com
Aloysius Klingelhutz
8600 Waters Edge Drive
Chanhassen MN 55317
klingelhutz3@msn com
PRESENT ZONING RSF Single Family Residential
2020 LAND USE PLAN Residential Low Density net density range 1 2 4 0 units per acre
ACREAGE 10 2 acres DENSITY gross 0 78 units acre net 1 22 units acre
LEVEL OF CITY DISCRETION IN DECISION MAKING
The City s discretion in approving or denying a preliminary plat is limited to whether or not the
proposed plat meets the standards outlined in the Subdivision Regulations and Zoning Ordinance
If it meets these standards the City must approve the preliminary plat This is a quasi judicial
decision
The City s discretion in approving or denying a variance is limited to whether or not the
proposed project meets the standards in the Subdivision Ordinance for a variance The City has
a relatively high level of discretion with a variance because the applicant is seeking a deviation
from established standards This is a quasi judicial decision
Notice of this public hearing has been mailed to all property owners within 500 feet
223
Apple Tree Estates
Planning Case 09 0 I
March 17 2009
Page 2 of 16
PROPOSAL SUMMARY
The applicant is proposing a seven lot subdivision with a variance to use a private street to
access the two lakeshore lots
To the north of the site is Lake Susan a recreational development lake To the east are single
family homes on lots zoned Single Family Residential District RSF To the south is Waters Edge
Drive formerly Great Plains Boulevard Highway 101 across which is the Klingelhutz farmstead
To the southwest is the Chanhassen Hills development consisting of single family homes in a
Planned Unit Development Residential district To the west are single family homes on lots
zoned Single Family Residential District RSF
Water service is available to the property in Waters Edge Drive Sewer service is available to the
west of the site as well as along the shore of Lake Susan The development will be required to
provide stormwater ponding on site Access to the property is via Waters Edge Drive
v
The site contains an existing large single family home site on Lake Susan located toward the lake
A large shed is located on the south side of the property which shall be removed as part of the
subdivision The site slopes from a high point along the east central property line with an elevation
of930 and a high point in the southwest comer of the property with an elevation of 922 to a low
point on the lake at elevation 882 There is an area of bluff between the new house location and the
I
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224
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 3 of 16
lakeshore The top of the bluff follows approximately the 908 contour There are scattered trees
throughout the property with a concentration in the south central portion of the site and around the
existing house A double row of apple trees is located down the middle of the site There is a
wetland located in the southeast comer of the property adjacent to Waters Edge Drive
Staff is recommending approval of the proposed subdivision including approval of the private street
for Lots 1 and 2 Block 1 subject to the conditions of the staff report
APPLICABLE REGUATIONS
Chapter 18 Subdivisions
Chapter 20 Article VI Wetland Protection
Chapter 20 Article VII Shoreland Management District
Chapter 20 Article XII RSF Single Family Residential District
BACKGROUND
In July 2005 the most southeasterly portion of the site Tract 3 was added to the parcel as part of an
administrative subdivision combining the parcels under one Pill number
The westerly portion of the property was platted as Outlot A Chanhassen Hills 1 st Addition on
October 10 1986
SUBDIVISION REVIEW
The applicant is requesting preliminary plat approval to create a
seven lot subdivision with a variance to permit a private street
to be used to access the two lakeshore lots While both
lakeshore lots have frontage on the public street the use of the
private street will permit the preservation of the majority of the
apple orchard on the site However because the lots will be
accessed via a private street City ordinance requires a
minimum 100 feet of frontage
The lots all exceed the minimum lot area requirements The
easterly 220 feet of Lot 1 Block 2 is encompassed by a
drainage and utility easement Ofthis area 0 661 acres are
wetland and approximately 0 66 acres are for ponding Staff
recommends that that portion of Lot 1 Block 2 east of the
westerly normal water level elevation for the stormwater pond
be included in a separate Outlot to facility pond maintenance
Only 0 46 acres are building area on Lot 1 Block 2 which is
further encumbered by a stormwater pipe and easement which
A I IO e
S Oil l CA U T
t I 1
1lOO OWI O aOO 1C
r doI
225
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 4 of 16
staff is recommending be relocated toward the end of the lot
COMPLIANCE TABLE
Lot Area non Frontage Lake riparian Depth
riparian square regular private feet Frontage Notes
feet street feet feet
Code 15 000 20 000 90 1 00 125 90
Ll Bl 76 401 120 530 179 Riparian lot existing
house
L2Bl 77 206 100 475 206 Riparian lot bluff 30
foot setback
L3 Bl 19 035 140 169 NA
L4Bl 18 618 100 188 NA
L5 Bl 18 673 100 186 NA
L6Bl 19 022 95 202 NA
Ll B2 49 092 202 362 NA Comer lot storm water
pond and wetland on
east end 50 foot
wetland setback
Wetland 28 793 0 661 ac part of Lot 1
Block 2 but not shown
is the Lot Area
ROW 137 171 3 15 Acres
TOTAL 444 011 10 2 acres
Setbacks Front 30 feet Side 10 feet Rear 30 feet Other 75 feet from the OHW of Lake
Susan 50 foot wetland setback
Hardcover 25 The applicant has provided a table on sheet Cl which assumes 3 600 square
feet of hard surface for the house and patio with a driveway to the street showing that the hard
cover limitation can be met for each lot
GRADING DRAINAGE AND EROSION CONTROL
The majority of the site currently drains overland to Lake Susan The remainder of the site
drains to the wetland located on the southeast comer of the site
The developer proposes to mass grade the site with the exception of Lots 1 and 2 Block 1 The
home on Lot 1 Block 1 will remain on the site and Lot 2 Block 1 will be custom graded
226
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 5 of 16
The site presents a challenge with respect to stormwater
management A stormwater pond cannot be located near
Lake Susan since the bluff area along the shoreline cannot be
disturbed A previous plan submitted by the developer
included a filtration basin on Lots 2 and 3 Block 1 and
connection to the existing storm sewer west of the site Staff
did not support this proposal since the filtration basin would
have been perched above the existing home west of the
development Staff was also concerned that discharge from
the filtration basin could have entered into the tuck under
garage on the property to the west of the development
All of Lots 1 through 3 Block 1 and the majority of Lots 4
through 6 Block 1 will drain overland to Lake Susan The
public street and Lot 1 Block 2 will drain to the proposed
pond adjacent to the wetland
i
The developer has submitted hydrology calculations which models back to back 100 year events
as required by the Chanhassen City Code The pond design must be revised so that the pond will
hold this event The layout of the plat may need to be changed as a result of this model
Under Minnesota Rules 8420 0105 excavation may occur within a Type 1 or Type 2 wetland so
long as the maximum depth of inundation does not exceed six 6 feet in depth or would
otherwise convert the wetland to non wetland this should also be incorporated into the
hydrology calculations
The emergency overflow EOF for the wetland is shown incorrectly According to the grading
plan the EOF is 904 45 feet which is located on the gravel driveway to the east of wetland
Ideally an EOF discharges to an area that is within a drainage and utility easement however this
proposal is unique in that the area surrounding the development is already developed and the
flow pattern from the overland EOF is fixed Given the site constraints a piped EOF is required
from the wetland The developer s engineer shall examine possible locations for this connection
and work with and obtain the necessary permission from the property owner agency
The driveway grades for Lot 3 Block 1 must be adjusted so that there is positive drainage along
the entire driveway
The developer proposes to mass grade the site The property is tributary to Lake Susan a Water of
the State A note should be added to the plans to this effect noting that special rules may apply
under the National Pollution Discharge Elimination System NPDES program As part of the
erosion control plan the following items need to be incorporated
227
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 6 of 16
1 The total area disturbed exceeds one 1 acre in area and will require a National Pollution
Discharge Elimination System NPDES permit This permit should indicate the General
Contractor who has overall charge of day to day operations as the contractor on the permit It
will also necessitate that an individual qualified to complete stormwater inspections must
complete reports per NPDES requirements The SWPPP and all pertinent documents must be
kept on site at all times
2 The plan shows that a cul de sac will be constructed Until such time as this is completed a
rock construction entrance with a minimum length of75 feet must be maintained on the site
3 The plan shows perimeter controls in several areas Currently no perimeter controls are
indicated south of Lot 6 Block 1 nor south of Lot 1 Block 2 Perimeter controls should be
shown in these areas
4 Silt fence must be J hooked every 50 feet if not placed on the contours In particular the
terminus of the silt fence along the western boundary of Lot 2 Block 1 should be turned back
to protect Lake Susan It may be prudent to install silt fence north of Lot 3 Block 1 and will be
necessary if the silt fence indicated on the plan is inadequate
5 The grading plan indicates positive drainage towards three catch basins on Waters Edge Drive
Best Management Practices must be incorporated to assure that sediment does not reach these
structures from the proposed grading
6 Under NPDES rules sequencing needs to be included in the plan At a minimum the proposed
pond should be excavated in the initial grading phase to be used as a temporary sediment basin
The plan should also indicate that all perimeter controls are to be installed prior to any earth
disturbing activities
7 Inlet protection must be installed on all stormwater conveyance systems prior to casting These
protection measures need to be installed within 24 hours of placement The plans indicate inlet
protection but should also include a description of when and what should be placed
8 A concrete washout area needs to be shown on the plan set This area must be established and
maintained on the site The area must be self contained and water tight
9 Temporary and permanent erosion and sediment control BMPs need to be indicated for the
drainage swale located west of Lots 3 6 Block 1
WETLANDS
There is one wetland located on the property This wetland is located within Block 2 and is a Type
1 PEMA wetland The area was delineated January 7 2009 The boundary was reviewed on
February 26 2009 and found to accurately reflect the extent of the jurisdictional wetland The
228
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 7 of 16
current plan does not propose any fill to be placed within the delineated boundary and will maintain
adequate hydrology to the area to prevent secondary impacts to the basin
The plan is proposing to treat and store back to back 100 year storm events in a wet detention pond
prior to discharge into the wetland Under current conditions the emergency overflow for the
wetland is north by northeast through the adjoining property The developer is to maximize the
storage within the wetland to minimize the risk to the adjoining properties Minnesota rules 8420
allows for excavation within a Type 1 or Type 2 wetland as long as the wetland is not converted to
non wetland or deep water habitat The developer may excavate within the wetland area for
additional storage so long as the following conditions are met
1 Maximum inundation must be less than six 6 feet in depth
2 Side slopes should be no steeper than 5 1 Slopes 10 1 to 15 1 are preferred but it is clear that
site constraints would prevent this being achieved The developer will be allowed to average the
slope provided no slope is steeper than 3 5 1
3 The bottom shall be undulating to provide varying depths and habitat
4 If soil materials encountered at the finished elevation are mineral and organic materials were
removed to obtain this depth the wetland shall be over excavated and organics placed to
finished grade The organic soil materials shall be at least 0 8 feet in depth
5 A detailed vegetation plan shall be developed for the wetland and the buffer areas
LAKES AND BLUFFS
The entire property lies within the Shoreland Management District for Lake Susan Lot sizes and
configurations are compliant with the Shoreland Ordinance A bluff area appears to exist north of
Lots 1 and 2 Block 1 The current plan shows adequate setbacks from the bluff area
SURFACE WATER MANAGEMENT PLAN SWMP CONNECTION CHARGES
Water Quality Fees
The water quality fees for this proposed development are based on single family residential rates of
2 360 per acre Total area less that portion which is within stormwater pond wetland and public
right of way equals 6 39 acres Therefore the water quality fees associated with this project are
21 789 90
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Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 8 of 16
Water Quantity Fees
The SWMP has established a connection charge for the different land uses based on an average city
wide rate for the installation of water quantity systems This cost includes land acquisition
proposed SWMP culverts open channels and stormwater ponding areas for runoff storage Single
family residential developments have a connection charge of 2 360 per developable acre This
results in a water quantity fee of approximately 15 080 40 for the proposed development
SWMP Credits
This project proposes the construction of one NURP pond The applicant will be credited for 50
of the water quality charge for each acre draining to the NURP pond on site Subcatchment I drains
to the NURP pond and has a watershed area of 2 85 acres This is equivalent to a water quality
credit of 4 859 25 The developer proposes one outlet structure with energy dissipation BMPs
This structure results in a 2 500 credit
At this time the estimated total SWMP fee due payable to the City at the time of final plat
recording is 29 511 05
RETAINING WALLS
The developer proposes to construct a retaining wall on the east side of the cul de sac within the
right of way The top and bottom of wall elevations must be shown on the plans Based on the
grading plan the maximum elevation of this retaining wall will be approximately five feet
The plan must show the existing trees on the property to the east of the development adjacent to
the proposed retaining wall Based on field observations staff believes that these trees will be
impacted by the construction of the proposed retaining wall The plans must be revised so that
the trees are not impacted from the retaining wall construction
Retaining walls over four feet high require a building permit and must be designed by an
Engineer registered in the State of Minnesota
STREETS ACCESS
The property is adjacent to Waters Edge Drive which was reconstructed by the Minnesota
Department of Transportation MnDOT in conjunction with the Highway 101 realignment in
2006 Waters Edge Drive is still under MnDOT jurisdiction and will be turned back to the City
of Chanhassen later this year As such the developer is required to obtain the appropriate
permits from MnDOT to construct the local street connection
The developer proposes to construct a public cul de sac with the development The proposed
street will connect to Waters Edge Drive at the approximate location of the existing driveway
230
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 9 of 16
A portion of the existing driveway alignment to Lot 1 Block 1 will remain and will be surfaced
with bituminous This driveway will also provide access to Lot 2 Block 1 therefore it must
meet a seven ton design
A building permit for Lot 2 Block 1 may be issued prior to installation of the public street and
utilities A final Certificate of Occupancy will not be granted until the public utilities are in and
the first lift of asphalt has been installed on the street
The developer must submit a plan showing how access to the existing home on Lot 1 Block 1
and the proposed home on Lot 2 Block 1 will be maintained throughout construction
The site is proposed to be accessed via a new public street off Waters Edge Drive except for the last
two lots which shall use a private street even though both properties have adequate frontage on the
new street This private street will be privately owned and maintained The use of the private
street will permit the preservation of a majority of the existing apple trees located on proposed
Lot 2 Block 1
Private Street Criteria
In order to permit private streets the city must consider the following
1 The prevailing development pattern makes it unfeasible or inappropriate to construct a public
street In making this determination the city may consider the location of existing property
lines and homes local or geographic conditions and the existence of wetlands
2 After reviewing the surrounding area it is concluded that an extension of the public street
system is not required to serve other parcels in the area improve access or to provide a street
system consistent with the comprehensive plan
3 The use of the private street will permit enhanced protection of the city s natural resources
including wetlands and forested areas
The use of the private street in this instance is to allow the two lakeshore properties to use a
common driveway A private street is defined as a street serving as vehicular access to two or
more parcels of land which is not dedicated to the public but is owned by one or more private parties Extension of a public street would be inappropriate in this location is not necessary to
access additional properties and the use of the private street does enhance protection of natural
resources including trees and Lake Susan by reducing the impervious surface contributing to runoffninto
the lake A 30 foot wide private easement cross access and maintenance agreement must be submitted
for the private street
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Apple Tree Estates
Planning Case 09 01
March 17 2009
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In order to locate homes quickly in the event of an emergency additional six inch address
numbers will be required at the first 3 requirements
1 At the entrance to the driveway of Block 1 Lots 1 and 2 where it comes offthe cul du sac
2 At the driveway where it splits between Lots 1 and 2 on Block 1
3 Contact Chanhassen Fire Marshal for exact locations and numbering requirements
4 No burning permits will be issued for trees to be removed Trees and scrubs must be
removed from site or chipped
5 A three foot clear space must be maintained around fire hydrants and nothing be placed in
front of the outlets to hinder firefighting operations MN Fire Code Sec 508 5 4
6 Fire apparatus access roads and water supply for fire protection is required to be installed
Such protection shall be installed and made serviceable prior to and during time of
construction except when approved alternate methods of protection are provided MN Fire
Code Sec 501 4
7 Fire hydrant locations are acceptable
8 Temporary street signs are required to be installed as soon as construction begins Signs
shall be of an approved size weather resistant and be maintained until replaced by permanent
signs MN Fire Code Sec 505 2
UTILITIES
The developer proposes to extend eight inch diameter public watermain from the existing
watermain within Waters Edge Drive Based on the location and alignment of the existing
watermain it does not appear that the watermain connection will require cutting into Waters
Edge Drive
Eight inch diameter public sanitary sewer is to extend from the
existing sanitary sewer to the west of the property and within
the proposed public cul de sac The sanitary sewer will extend
between Lots 3 and 4 Block I then south within the proposed
public street
The existing sanitary sewer lies within a drainage and utility
easement over a private driveway The developer must notify
the affected property owners a minimum of seven days before
mobilizing to complete the sanitary sewer connection The
232
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 11 of16
developer must ensure that the property owners will have access while the utility crew is
working in the area A security will be collected with the final plat to ensure that the disturbed
area will be restored to the current condition
The sanitary sewer service for Lot 2 Block 1 is proposed to extend from the existing sanitary
sewer along the west property line Lot 1 Block 1 is currently serviced by the lateral that
extends along the shore of Lake Susan The service for Lot 3 Block 1 will extend from the
proposed lateral along the common lot line with Lot 4 The remaining lots will be serviced from
the proposed lateral within the public street
The developer proposes to install storm sewer and catch basins at the low point of the public
street The storm sewer will extend to the proposed pond The storm sewer between the public
street and the pond must be shifted to either the north or south property line of Lot 1 Block 2 to
eliminate the drainage and utility easement through the property
Storm sewer will extend to the southeast comer of Lot 6 Block 1 to capture off site drainage
LANDSCAPING AND TREE PRESERVATION
Tree canopy coverage and preservation calculations for the Apple Tree Estates development are
as follows
Total upland area excludingwetlands parkland
Total canopy area excludingwetlands parkland
Baseline canopy coverage
Minimum canopy coverage allowed
Proposed tree preservation
6 89 ac or 300 128 SF
3 06 ac or 133 293 SF
44
35 or 105 044 SF 2 4 ac
25 or 74 923SFIl 72 ac
Developer does not meet minimum canopy coverage allowed therefore the difference is
multiplied by 1 2 to calculate the required replacement plantings
Difference in canopy coverage
Multiplier
Total replacement
Total number of trees to be planted
30 121 SF
1 2
36 145 SF
33 trees
A landscape plan was submitted and shows 35 trees to be planted on the lots with the species and
sizes in accordance with city ordinances with the exception of the Colorado spruce Staff
recommends that the quantity be split between the Black Hills and white spruce and the
Colorado be eliminated from the plant list Additionally the applicant did not provide a tree
survey list and the condition of any existing trees is not known
233
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 12 of 16
There is an existing row of trees located along the east side of Apple Tree Lane north of Lot 1
Block 2 These trees were not surveyed but appear to be on or very near the property line The
applicant has proposed a retaining wall to be installed at the property in this area Depending on
the proximity of these trees to the proposed wall it may be necessary to relocate the wall in order
to alleviate the construction impact on the trees roots The applicant has not specified any tree
protection fencing in this area and proposes to grade to the property line Staff recommends that
the trees be located relative to the retaining wall and a plan to protect the trees and their health be
developed by the applicant and submitted to the city
PARKS AND RECREATION
This property is located within the neighborhood park
service area for Chanhassen Hills Park Future residents of
Apple Tree Estates are afforded access to the park via the
Waters Edge Drive pedestrian trail that connects to
neighborhood streets in the Chanhassen Hills subdivision
Chanhassen Hills Park is 7 7 acres in size and features a
playground picnic area sand volleyball trails skating rink
basketball court and a ballfield Off street parking is
available at the park The playground was updated and
expanded within the past few years No additional parkland
acquisition is being recommended as a condition of this
subdivision
TRAILS
The subject site has direct access to the Waters Edge Drive pedestrian trail No additional trail
construction is being recommended as a condition of this subdivision Full park and recreation
fees shall be collected for each new lot at the time of final plan recording
MISCELLANEOUS
Final grading plans and soil reports must be submitted to the Inspections Division before
building permits will be issued Engineered design and building permits are required for
retaining walls exceeding four feet in height Each lot must be provided with a separate sewer
and water service Demolition permits must be obtained before demolishing any structures
Existing home s affected by new street cul de sac will require address changes
RECOMMENDATION
Staff recommends that the Planning Commission adopt the following motion and adoption of the
attached findings of fact and recommendation
i
234
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 13 of 16
The Chanhassen PlarmiBg CommissioB reeommeBds that the City Council approves a seven lot
subdivision preliminary plat with a Variance for access off a private street for Lots 1 and 2
Block 1 Apple Tree Estates plans prepared by E G Rud Sons Inc and Plowe Engineering Inc
dated 01129 09 revised 2 25 09 subject to the following conditions
1 Additional six inch address numbers will be required at the entrance to the driveway of Lots
1 and 2 Block 1 where it comes offthe cul du sac
2 Additional six inch address numbers will be required at the driveway where it splits between
Lots 1 and 2 Block 1
3 Contact Chanhassen Fire Marshal for exact locations and numbering requirements
4 No burning permits will be issued for trees to be removed Trees and scrubs must be
removed from site or chipped
5 A three foot clear space must be maintained around fire hydrants and nothing be placed in
front of the outlets to hinder firefighting operations MN Fire Code Sec 508 5 4
6 Fire apparatus access roads and water supply for fire protection is required to be installed
Such protection shall be installed and made serviceable prior to and during time of
construction except when approved alternate methods of protection are provided MN Fire
Code Sec 501 4
7 Temporary street signs are required to be installed as soon as construction begins Signs
shall be of an approved size weather resistant and be maintained until replaced by permanent
signs MN Fire Code Sec 505 2
8 A 30 foot wide private easement cross access and maintenance agreement must be
submitted for the private street
9 Final grading plans and soil reports must be submitted to the Inspections Division before
building permits will be issued
10 Retaining walls over four feet high require a building permit and must be designed by an
Engineer registered in the State of Minnesota
11 Each lot must be provided with a separate sewer and water service
12 Demolition permits must be obtained before demolishing any structures
13 Existing home s affected by the new street cul de sac will require address changes
235
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 14 of 16
14 The existing shed on proposed Lots 4 5 and 6 Block 1 Apple Tree Estates must be removed
concurrently with the installation of the street improvements
15 Full park fees in lieu of parkland dedication and or trail construction shall be collected as a
condition of approval for Apple Tree Estates The park fees shall be collected in full for all new
homes at the rate in force upon final plat submission and approval
16 Applicant shall remove Colorado spruce from the planting list and transfer the quantity to
other evergreens in the Plant Schedule or add a third evergreen species A revised planting
list shall be submitted to the city
17 All trees proposed to be preserved shall be protected by tree preservation fencing Fencing
shall be installed prior to site development or grading and excavation for homes on each lot
Any trees shown as preserved on plans dated 1 15 09 and revised 2 25 09 must be replaced at
a rate of 2 1 diameter inches if removed
18 The applicant shall locate the existing row of trees along the east side of Apple Tree Lane
north of Lot 1 Block 2 relative to the proposed retaining wall and develop a plan to protect
the trees The survey and plan shall be submitted to the city for approval
19 The building permit survey for Lot 2 Block 1 shall include the tree survey for the lot Any
additional tree removal on the lot greater than what is shown on subdivision plans
dated1 15 09 revised 2 25 09 will need prior approval from the city and additional plantings
may be required
20 The applicant shall revise the landscape plan to show river birch and balsam fir or black
spruce near the wetland rather than red oak and white spruce
21 The plans and hydrology calculations must be revised so that the pond will hold back to back
100 year storms
22 Correct the location and elevation of the wetland emergency overflow
23 A piped EOF is required for the wetland The developer s engineer shall examine possible
locations for this connection and work with and obtain the necessary permission from the
property owner agency
24 The driveway grades for Lot 3 Block 1 must be adjusted so that there is positive drainage
along the entire driveway
25 A building permit for Lot 2 Block 1 may be issued prior to installation of the public street
and utilities A final Certificate of Occupancy will not be granted until the public utilities are
in and the first lift of asphalt has been installed on the street
236
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 15 of 16
26 The developer must submit a plan showing how access to the existing home on Lot 1 Block
1 and the proposed home on Lot 2 Block 1 will be maintained throughout construction
27 The top and bottom of wall elevations must be shown on the plans
28 The plan must show the existing trees on the property to the east of the development
adjacent to the proposed retaining wall The plans must be revised so that the off site trees to
the east of the development are not impacted with the retaining wall construction
29 The developer is required to obtain the appropriate permits from MnDOT to construct the
local street connection
30 The developer must notify the affected property owners a minimum of seven days before
mobilizing to complete the sanitary sewer connection
31 A security will be collected with the final plat to ensure that the disturbed area will be
restored to the current condition
32 The storm sewer between the public street and the pond must be shifted to either the north or
south property line of Lot 1 Block 2 to eliminate the drainage and utility easement through
the property
33 Any excavation within the wetland cannot result in a maximum inundation greater than six
6 feet in depth
34 The finished bottom of the wetland shall be undulating providing varying depths
35 Side slopes shall be no greater than 5 1 on average and no greater that 3 5 1 in any location
36 Bottom of the wetland shall have a minimum 0 8 feet of organic soil materials or otherwise
hydric soils
37 A vegetation establishment plan must be developed and implemented for the wetland and the
buffer area In the event that no excavation occurs within the wetland a vegetation
management plan need only be developed and implemented for the buffer area
38 Sequencing of erosion control measures need to be incorporated into the plan This includes
placement of perimeter controls prior to earth disturbing activities and excavation of the pond
during the initial grading activities to be used as a temporary basin
39 Silt fence must be included down gradient of all exposed soils
237
Apple Tree Estates
Planning Case 09 01
March 17 2009
Page 16 of 16
40 Inlet protection shall be required within 24 hours of setting the structures on site
41 Erosion and sedimentation BMPs must be placed to protect the structures in Waters Edge
Drive
42 A concrete washout area needs to be shown on the plan and must comply with the NPDES
permit requirements
43 A rock construction entrance at least 75 feet in length must be indicated on the plan
44 An NPDES Permit will be required for the project This must be obtained prior to
commencement of any earth disturbing activities
45 The pond and wetland should be put into an Outlot This will result in a further reduction of
SWMP fees That portion of Lot 1 Block 2 east of the westerly normal water level elevation
for the stormwater pond shall be included in a separate Outlot to facility pond maintenance
46 City staff shall work with the applicant to make sure that the new proposal for drainage
meets everyone s requirements
ATTACHMENTS
1 Findings of Fact and Recommendation
2 Development Review Application
3 Reduced Copy Preliminary Plat
4 Reduced Copy Boundary Topographic Survey
5 Reduced Copy Preliminary Grading Drainage Erosion Control Plan
6 Reduced Copy Preliminary Utility Plan
7 Reduced Copy Landscape Plan
8 Public Hearing Notice and Mailing List
g plan 2009 planning cases 09 0 I apple tree estates staff report apple tree estates doc
238
CITY OF CHANHASSEN
CARVER AND HENNEPIN COUNTIES MINNESOTA
FINDINGS OF FACT
AND RECOMMENDATION
INRE
Application of PI owe Engineering Inc and Aloysius Klingelhutz for Subdivision approval with a
variance for the use of a private street APPLE TREE ESTATES
On March 17 2009 the Chanhassen Planning Commission met at its regularly scheduled meeting to
consider the application of Plowe Engineering Inc and Aloysius Klingelhutz for preliminary plat
approval of property creating seven lots with a variance for the use of a private street to access the two
lakeshore lots The Planning Commission conducted a public hearing on the proposed subdivision
preceded by published and mailed notice The Planning Commission heard testimony from all interested
persons wishing to speak and now makes the following
FINDINGS OF FACT
1 The property is currently zoned Single Family Residential RSF
2 The property is guided in the Land Use Plan for Residential Low Density
3 The legal description of the property is shown in the attached Exhibit A
4 The Subdivision Ordinance directs the Planning Commission to consider seven possible adverse
affects of the proposed subdivision The seven 7 affects and our findings regarding them are
a The proposed subdivision is consistent with the zoning ordinance
b The proposed subdivision is consistent with all applicable city county and regional plans including
but not limited to the city s comprehensive plan
c The physical characteristics of the site including but not limited to topography soils vegetation
susceptibility to erosion and siltation susceptibility to flooding and storm water drainage are
suitable for the proposed development
d The proposed subdivision makes adequate provision for water supply storm drainage sewage
disposal streets erosion control and all other improvements required by this chapter
e The proposed subdivision will not cause environmental damage
f The proposed subdivision will not conflict with easements of record and
1
239
g The proposed subdivision is not premature A subdivision is premature if any of the following
exists
1 Lack of adequate storm water drainage
2 Lack of adequate roads
3 Lack of adequate sanitary sewer systems
4 Lack of adequate off site public improvements or support systems
5 Private Street variance findings
a The hardship is not a mere inconvenience but provides enhanced environmental protection
b The hardship is caused by the particular physical surroundings shape or typographical conditions of
the land The proposed private street will reduce the amount of impervious surface directing water
to the lake It will also preserve addition trees
c The conditions upon which the request is based are unique and not generally applicable to other
property The site is sloped down to the lake Any reduction in hard surface will reduce the runoff
directed to the lake
d The granting of the variance will not be substantially detrimental to the public welfare and is in
accord with the purpose and intent ofthis chapter the zoning ordinance and comprehensive plan
The use of the private street has the potential for reducing environmental impacts
6 The planning report 09 01 dated March 17 2009 prepared by Robert Generous et aI is
incorporated herein
RECOMMENDATION
The Planning Commission recommends that the City Council approve the Preliminary Plat for
Apple Tree Estates creating seven lots with a variance for the use of a private street
ADOPTED by the Chanhassen Planning Commission this 17th day of March 2009
CHANHASSEN PLANNING COMMISSION
BY
Its Chairman
2
240
EXHIBIT A
TRACT 1 DESCRIPTION
Outlot A Chonhassen Hills 1 st Addition as recorded in the Registrar of Titles office Carver County Minnesoto also including that
part of Government Lot 3 in Section 14 Township 116 Range 23 lying westerly of the easterly 245 00 feet af said Government Lat 3
and easterly of the following described line Commencing at the Northeast Corner of the Northeast 1 4 of Section 23 Township 116
Range 23 thence on an assumed bearing of S 88 11 38 W along the north line of the Northeast 1 4 of said Section 23 a
distance of 245 01 feet to the west line of the eost 245 00 feet of soid Government Lot 3 thence N 2 57 46 W along said west
line a distance of 487 30 feet to the point of beginning of the line to be described thence N 25 46 46 W a distance of 116 3
feet to the share line of Lake Susan thence easterly along said shore line to the intersection point with the west line of the east
245 00 feet of said Government Lot 3 and there terminating All in Carver County Minnesota Subject to roads and easements of
record AND the easterly 245 00 feet of Government Lot 3 in Section 14 Township 116 range 23
TRACT 2 DESCRIPTION
The easterly 244 99 feet of the northerly 261 81 feet of the Northeast Quarter of the Northeast Quarter of Section 23 Township 116
Range 23 subject to the State Highway No 101 all in Carver County Minnesota
TRACT 3 DESCRIPTION
Part of the Northwest Quarter of the Northwest Quarter of Section 24 Township 116 Ronge 23 Carver County Minnesota described
as fallows Beginning at the northwest carner of the Northwest Quarter of said Section 24 thence on an assumed bearing of South
89 degrees 19 minutes 43 seconds East olong the North line of said Northwest Quarter 338 00 feet thence South 25 degrees 26
minutes 43 seconds East 128 38 feet to the centerline of State Highway Number 101 thence westerly along said centerline along a
non tangential curve that is concave to the north said curve having a central angle of 09 degrees 11 minutes 57 seconds a radius
length of 621 15 feet an arc length of 99 73 feet a chord bearing of South 74 degrees 12 minutes 13 seconds West and a chord
length of 99 62 feet thence South 79 degrees 38 minutes 53 seconds West along said centerline and tangent to last described
curve 163 44 feet thence southwesterly along said centerline along a tangential curve that is concave to the southeast said curve
having a central angle of 19 degrees 36 minutes 53 seconds a radius length of 231 87 feet an arc length of 79 38 feet thence
continuing southwesterly along said centerline along a compound curve that is concave to the southeast said curve having a central
angle of 52 degrees 18 minutes 23 seconds a radius length of 127 60 feet an arc length of 116 49 feet a chord bearing of South
33 degrees 34 minutes 37 seconds West a chord length of 112 49 feet to the West line of said Northwest Quarter thence North 00
degrees 01 minutes 33 seconds West along said West line 297 33 feet to the point of beginning This tract is subject to any and all
easements of record
3
241
Planning Case No 0 9 0 l
CITY OF CHANHASSEN
7700 Market Boulevard P O Box 147
Chanhassen MN 55317 952 227 1100
CITY OF CHANHASSEN
RECEiVED
DEVELOPMENT REVIEW APPLICATION JAN 1 6 2009
CHANHASSEN PLANNING DEP
PLEASE PRINT
Applicant Name and Address
Plowe Enaineerina Inc
6776 Lake Drive Ste 110
Lino Lakes MN 55014
Contact Craia Schlichtina
Phone 651 361 8231 Fax 651 361 8701
Email craia@plowe com
Owner Name and Address
Alovsius Klinaelhutz
8600 Edaewater Drive
Chanhassen MN 55317
Contact Neil Klinaelhutz
Phone 612 685 5580 Fax 952 445 0132
Email klinaelhutz3@msn com
NOTE Consultation with City staff is reauired prior to submittal including review of development
plans
Comprehensive Plan Amendment Temporary Sales Permit
Conditional Use Permit CUP Vacation of Right of Way Easements VAC
X Variance VAR z e o Interim Use Permit IUP
Non conforming Use Permit Wetland Alteration Permit WAP
Planned Unit Development Zoning Appeal
Rezoning Zoning Ordinance Amendment
Sign Permits
x Notification Sign 200
City to install and reiiiOVe
D Escrow for Filing Fees Attorney Cost
50 CUP SPRNACNARIWAP Metes Bounds
450 Minor SUB
Sign Plan Review
x
Site Plan Review SPR
X Subdivision V cJc 1 2 0 TOTALFEE 510
An additional fee of 3 00 per address within the public hearing notification area will be invoiced to the applicant
prior to the public hearing
Sixteen 16 full size folded copies of the plans must be submitted including an 8 X 11
reduced copy for each plan sheet along with a diaital COpy in TIFF Group 4 tif format
Escrow will be required for other applications through the development contract
Building material samples must be submitted with site plan reviews
NOTE When multiple applications are processed the appropriate fee shall be charged for
each application
SCANNED 242
PROJECT NAME Apple Tree Estates
LOCATION 8600 Waters Edqe Drive
LEGAL DESCRIPTION AND PID see survev for full description PID 250231610
TOTAL ACREAGE 7 4 acres
WETLANDS PRESENT X YES NO
PRESENT ZONING RSF Sinale Familv Residential
REQUESTED ZONING RSF Sinale Familv Residential
PRESENT LAND USE DESIGNATION Residential
REQUESTED LAND USE DESIGNATION Residential
REASON FOR REQUEST To subdivide propertv into 7 sinqle familv lots
FOR SITE PLAN REVIEW Include number of existing employees and new employees
This application must be completed in full and be typewritten or clearly printed and must be accompanied by all information
and plans required by applicable City Ordinance provisions Before filing this application you should confer with the
Planning Department to determine the specific ordinance and procedural requirements applicable to your application
A determination of completeness of the application shall be made within 15 business days of application submittal A written
notice of application deficiencies shall be mailed to the applicant within 15 business days of application
This is to certify that I am making application for the described action by the City and that I am responsible for complying with
all City requirements with regard to this request This application should be processed in my name and I am the party whom
the City should contact regarding any matter pertaining to this application I have attached a copy of proof of ownership
either copy of Owner s Duplicate Certificate of Title Abstract of Title or purchase agreement or I am the authorized person
to make this application and the fee owner has also signed this application
I will keep myself informed of the deadlines for submission of material and the progress of this application I further
understand that additional fees may be charged for consulting fees feasibility studies etc with an estimate prior to any
authorization to proceed with the study The documents and information I have submitted are true and correct to the best of
my knowledge
1 S 01
Date
I b tycj
Date
S plowe cad 08proj 081227 KLlNGELHUTZ CHANHASSEN 081227 Project Development Review Application DOC
Rev 1 08
SCANNED
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250
CITY OF CHANHASSEN
AFFIDA VIT OF MAILING NOTICE
STATE OF MINNESOTA
ss
COUNTY OF CARVER
I Karen J Engelhardt being first duly sworn on oath deposes that she is and was on
February 26 2009 the duly qualified and acting Deputy Clerk of the City of Chanhassen
Minnesota that on said date she caused to be mailed a copy of the attached notice of
Rescheduled Public Hearing for Apple Tree Estates Planning Case 2009 01 to the persons
named on attached Exhibit A by enclosing a copy of said notice in an envelope addressed to
such owner and depositing the envelopes addressed to all such owners in the United States mail
with postage fully prepaid thereon that the names and addresses of such owners were those
appearing as such by the records of the County Treasurer Carver County Minnesota and by
other appropriate records
Subscribed and sworn to before me
this dfc I ay of t ebru a rtf 2009
I KIM T MEUWISSEN I I Jotary Public Minnesota
My Commission Expires Jan 31 2010
SCANNED
251
CITY OF CHANHASSEN
PLANNING COMMISSION
NOTICE OF RESCHEDULED PUBLIC HEARING
Dear Property Owner
On February 19 2009 the City of Chanhassen mailed a public hearing notice to you regarding the
following proposal
Request for an eight lot Subdivision with Variances on property zoned RSF Single Family
Residential located at 8600 Waters Edge Drive APPLE TREE ESTATES
Applicant Plowe Engineering Inc
The public hearing has been RESCHEDULED for March 17 2009 in the City Hall Council
Chambers The meeting will begin at 7 00 p m This hearing may not start until later in the evening
depending on the order of the agenda
If you have questions regarding this proposal contact Robert Generous at 952 227 1131 or by email
bqenrous@cLchanhassen mn us or visit the project web page at
www ci chanhassen mn us serv plan 09 01 html
CITY OF CHANHASSEN
PLANNING COMMISSION
NOTICE OF RESCHEDULED PUBLIC HEARING
Dear Property Owner
On February 19 2009 the City of Chanhassen mailed a public hearing notice to you regarding the
following proposal
Request for an eight lot Subdivision with Variances on property zoned RSF Single Family
Residential located at 8600 Waters Edge Drive APPLE TREE ESTATES
Applicant Plowe Engineering Inc
The public hearing has been RESCHEDULED for March 17 2009 in the City Hall Council
Chambers The meeting will begin at 7 00 p m This hearing may not start until later in the evening
depending on the order of the agenda
If you have questions regarding this proposal contact Robert Generous at 952 227 1131 or by email
bqenrous@cLchanhassen mn us or visit the project web page at
www ci chanhassen mn us serv plan 09 01 html
252
CHRISTOPHER T AIMEE J ADAMS
8690 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
GREGG R GERALDINE BARETTE
8695 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
MILTON R A BATHKE
8404 WATERS EDGE DR
CHANHASSEN MN 55317 8698
NORMAN JACQUELINE ENGEL
8699 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
GEORGE W LESLIE GILMAN
8506 WATERS EDGE DR
CHANHASSEN MN 55317
GREGORY J SUSAN L HENKEL
8699 MARY JANE CIR
CHANHASSEN MN 55317 9646
JOHN S BARBARA A JACOBY
8516 WATERS EDGE DR
CHANHASSEN MN 55317 9749
AL MARY JANE KLlNGELHUTZ
8600 WATERS EDGE DR
CHANHASSEN MN 55317
DENNIS H RUTH L
LAUFENBURGER
8673 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
LISA K MOORE
8682 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
CHADD A ROBIN A ARMSTRONG
8402 WATERS EDGE DR
CHANHASSEN MN 55317
CAROL J BARNETT
8665 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
TIMOTHY M DAVIS
8705 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 8333
JAMES C CHRISTINE ERICKSON
8691 MARY JANE CIR
CHANHASSEN MN 55317 9646
NORMAN C JR KIMBERLY GRANT
9021 LAKE RILEY BLVD
CHANHASSEN MN 55317 8650
CHRISTOPHER DEBORA K HOL
8687 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
FREDERICK Q KAMPS
8410 WATERS EDGE DR
CHANHASSEN MN 55317 8698
BRIAN LOUANN KLlNGELHUTZ
9731 MEADOWLARK LN
CHANHASSEN MN 55317 8626
DAVID S JANICE A LUNDQUIST
8705 MARY JANE CIR
CHANHASSEN MN 55317 9646
GREGORY A DANA J OHNSORG
8500 WATERS EDGE DR
CHANHASSEN MN 55317 9749
ROBERT W ARMSTRONG JR
8400 WATERS EDGE DR
CHANHASSEN MN 55317 8698
R STEVEN MAURA BARNETT
8709 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 8333
WANDA FAYE DENT
8678 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
GATEWAY DEVELOPMENT LLC
6385 OLD SHADY OAK RD 230
EDEN PRAIRIE MN 55344 7705
BRIAN D SUSAN L HART
8670 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
THOMAS H LINDA M HOUSTON
8520 WATERS EDGE DR
CHANHASSEN MN 55317
GREG P VIRGINIA E KLlMMEK
8661 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
LAKE SUSAN APARTMENT HOMES
LLC
33 SOUTH 6TH ST 4010
MINNEAPOLIS MN 55402 3717
MICHAEL G MCNEIL
8695 MARY JANE CIR
CHANHASSEN MN 55317 9646
WALTER MARIAN T PAULSON
8528 WATERS EDGE DR
CHANHASSEN MN 55317
253
MARK E JOANN M REICHOW
8653 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
MICHAEL KROSS
8522 WATERS EDGE DR
CHANHASSEN MN 55317
GARY R KAREN M SCHULTZ
8507 WATERS EDGE DR
CHANHASSEN MN 55317 9749
JUDITH A STEPHEN C SLACK
8675 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
JAMES JONATHON SOMMERS
KAREN D ROGGE
8683 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317
PHILLIP G SURA
8524 WATERS EDGE DR
CHANHASSEN MN 55317
MATTHIAS H ANDREA VANDOORN
8674 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
DALE N GRETA M WESTVIG
8408 WATERS EDGE DR
CHANHASSEN MN 55317
JOHN F SHIRLEY M ROBINSON
8502 WATERS EDGE DR
CHANHASSEN MN 55317
DANIEL J CYNTHIA M RYAN
8666 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
SCOTT E JANICE A SCHUTTER
8691 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
ROBERT W SMITHBURG
8657 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
STATE OF MINNESOTA DOT
395 JOHN IRELAND BLVD 631
TRANSPORTATION
ST PAUL MN 55155 1801
LESLIE E TIDSTROM
8679 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
BRYAN J LISA C VAN NINGEN
8686 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
SHAUN R KELLY L WHITE
8702 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
MICHAEL MELISSA ROHRMOSER
8698 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
STEVEN A COLLEEN M SAPP
8669 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9651
JEFFREY R SICHENDER
8508 WATERS EDGE DR
CHANHASSEN MN 55317
JUDSON E JILL C SNELL
8694 CHANHASSEN HILLS DR N
CHANHASSEN MN 55317 9650
STEVEN J KIRSTEN STROMSNESS
8526 WATERS EDGE DR
CHANHASSEN MN 55317 9749
US WEST NEW VECTOR GROUP INC
PO BOX 7028
BEDMINSTER NJ 07921 7028
KENNETH J GARNITA A WENCL
8412 WATERS EDGE DR
CHANHASSEN MN 55317 8698
BRAD H CAROL M WILLMSEN
8510 WATERS EDGE DR
CHANHASSEN MN 55317 9749
254
f E NEIS Minnesota Department of Transportation
Metropolitan District
R Waters Edge
OFTRP q 1500 West County Road B 2
Roseville MN 55113 3174
March 17 2009
Sharmeen AI Jaff Senior Planner
City of Chanhassen
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
SUBJECT Apple Tree Estates
Mn DOT Review P09 004
Northwest Quadrant ofTH 212 and TH 101
City of Chanhassen Carver County
Control Section 1009
Dear Ms AI Jaff
The Minnesota Department of Transportation MnlDOT has reviewed the above referenced
revised plat in compliance with Minnesota Statute 505 03 subdivision 2 Plats Before any
further development please address the following comments
Right Of Way Turnback
MnlDOT is in the process of turning back TH901B Waters Edge Drive to the City of
Chanhassen For questions concerning these comments please contact Jim Kirchner
Mn DOT Right Of Way Section at 651 234 7574
Design
Warning signs need to be added to the pedestrian curb ramp for Apple Tree Lane Please
reference Mn DOT Standard Plate 7036 Pedestrian Curb Ramp on the plans
For questions regarding this comment contact Nancy Jacobson Mn DOT Design Section at
651 234 7647
Water Resources
A drainage permit will be required Please submit final existing and proposed grading plans
clearly showing drainage boundaries and labels Drainage rates to Mn DOT right of way
must not increase Also please submit 10 and 100 year storm computations Ponds shall be
designed to withstand 100year storm event with starting elevation at normal water elevation
and shall have a freeboard of 1 foot along MnDOT right of way Please direct questions
concerning drainage issues to Martin Kors MnlDOT Water Resources Section at 651 234
7537
Permits
As noted previous a drainage permit will be required Additionally any work impacting
MnDOT right of way requires a permit Permit forms are available from MnDOT s utility
website at www dot state mn us tecsup utility Please include one full size plan set and an
11 x 17 inch plan set for each permit application Please direct any questions regarding
permit requirements to Buck Craig MnDOT s Metro Permits Section at 651 234 7911
An equal opportunity employer
255
l
As a reminder please address all initial future correspondence for development activity such as
plats and site plans to
Development Reviews
MnlDOT Metro Division
Waters Edge
1500 West County Road B 2
Roseville Minnesota 55113
Mn DOT document submittal guidelines require either
1 One 1 electronic pdf version of the plans the electronic version of the plan needs to be
developed for 11 x 17 printable format with sufficient detail so that all features are
legible
2 Seven 7 sets offull size plans
If submitting the plans electronically please use the pdf format Mn DOT can accept the plans
via e mail at metrodevreviews@dot state mn us provided that each separate e mail is less than 20
megabytes Otherwise the plans can be submitted on a compact disk
If you have any questions concerning this review please feel free to contact me at
651 234 7792
Sincerely t
lonP Snlberg
Senior Plannef
Copy Bill Weckman Carver County Engineer Cologne MN
Blind Copy sent via Groupwise
Nicole Peterson
Tod Sherman
E Buck Craig
Martin Kors
Dale Matti
Nancy Jacobson
Jim Kirchner
Sheila Kauppi
Ann Braden Metropolitan Council
File Copy
Mn DOT Division File CS 1009
Mn DOT LGL File City of Chanhassen MN
Bill Weckman
Carver County Engineer
11360 Highway 212 West
Suite 1
Cologne MN 55322
256
CITY OF
CHANIlASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Todd Gerhardt City Manager
Paul Oehme Director of Public Works City Engineer If
April 13 2009 00
Public Works Facility Approve Bids and Quotes for Facility
Project No 08 03
FROM
DATE
SUBJ
PROPOSED MOTION
The City Council approves bids and quotes to the contractors in the amounts
recommended in RJM Construction s letter of recommendation
City Council approval requires a simple majority vote ofthe City Council
present
BACKGROUND
On January 6 2009 the Planning Commission approved the site plan
On January 26 2009 the City Council approved the site plan
On February 23 2009 the City Council approved the plans and specifications and
authorized the ad for bids
On March 23 2009 the City Council approved bids for steel and concrete for the
facility and reviewed other bids and quotes
DISCUSSION
This project used the construction management approach to obtain bids and
quotes for the project This approach allows each of the specialty trade
contractors to bid separately on portions of the project In all 16 trade areas or
bid packages were bid out Staff also obtained quotes from contractors for
smaller items in the project that met quoting requirements The only bid item left
for the project is bituminous paving This item will be bid out later this summer
On Tuesday March 17 2009 quotes were received for this project On March
19 2009 public bids were received for the 16 advertised public bid categories
The City s construction management service company RJM Construction RJM
worked with the City to receive the quotes and bids For tonight s meeting staff
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 257
Todd Gerhardt
Public Works Facility
April 13 2009
Page 2
is requesting Council approve the bids and quotes for the facility as recommended in RJM
Construction s letter of recommendation
Attachments 1 RJM Construction Letter of Recommendation
2 Bid and Quote Summaries
3 Oertel Architects letter dated March 23 2009
4 RJM Construction Bid Category 5B letter dated March 25 2009
5 CIP Pages
c Jeff Oertel Oertel Architects
Brian Recker RJM Construction
g eng public 2008 projects 08 03 chanhassen maintenance pw facility 04I309 bkgd award bids and quotes doc
258
April 08 2009
CONSTRUCTION Mr Todd Gerhardt
Cityof Chanhassen
7700 Market Boulevard
Chanhassen MN55317
CORPORATE OFFICE
7 CORPORATE CENTER
1 1 LAKE ST
ST LOUIS P RK MN 55426
PHONe 952 837 8600
FAX 952 832 9600
SATELLITE OFFICES
PLAZA VII
MINNEAPOLIS MN
NORTHLAND exeCUTive
OFFICE
NORMANDALE LAKE
OfFICE
MN
Re City ofChanhassen Public Works facility
ReCommendations for Award of Contracts
Dear Mr Gerhardt
On March 19 2009 public 1 Jids were received for the sixteen 16 advertised public bid categories
Subsequently on March 23 the City Council awarded the contracts for Bid Categories that
included PreC8st Wall Panels Precast Floor Plank Structural Steel Materials Building Concrete
and Masomy
RJM Construction has now reviewed and qualified all remaining public bid categories Based on
the results of these reviews we recommend to the City Council that they award the following
contracts The values oftheseawards include Alternates 6 and 10
Bid Category 5B Structural SteellJoistsIDecking Misc steel Erection
Linco Inc Contract Amount 132 500
12786 60th Street NE
St Michael MN 55376
Bid Category 6A CarpentrylFinish CarpentrylMiIlworkIDoorslFrameslHardware
Frerichs Construction Company Contract Amount 197 600
3600 Labore Road
St Paul MN 55110
Bid Category 7 A Roofing Sheetmetal Accessories
Palmer West Construction Company Inc Contract Amount
14595 James Road
Rogers MN 55374
489 600
Bid Category 8A Aluminum Entrances and Storefronts
Brin Northwestern Contract Amount
144 Glenwood Avenue North
Minneapolis MN 55405
135 700
Bid Category 9A Gypsum Board Systems
RTL Construction Contract Amount
4000 Valley Industrial Blvd South
Shakopee MM 55379
82 469
Bid Category 9B Painting
Steinbrecher Painting
1408 7th Street North
Princeton MN 55371
Contract Amount 99 300
Bid Category 11 A Vehicle Maintenance Equipment
Pump and Meter Contract Amount
11303 Excelsior Blvd
Hopkins MN 55343
239 541
259
CONSTRUCTION
CORPORATE OFFICE
HWY 7 CORPORA iE CENTErl
1003 w LAKE ST
SUITE 400
ST LOUIS PARK MN 55426
SATELLITE OFFICES
M
MN
NORMANOALE LAKE
orHer
MN
Bid CategoryllB Fuel Island
Griggs Construction
530 Shoreview Park Road
Shoreview MN 55126
Contract Amount 137 000
Bid Category lSA PlUll1bingandPlping Systems
Minnetonka Plumbing Contract Amount
520 River Street South
Delano MN 55328
696 000
Bid Category 15B HVACand Control Systems
General Sheetmetal Contract Amount
2330 Louisiana Avenue North
Minneapolis MN 55427
412 500
Bid Category 16A Electrical
DynamicElcctric
2800 151 AvenueNW
FaribauIt MN 55021
Contract Amount 551 490
The lowest bid contractors for Bid Categories 5B and IIA were not recommended for award
AME Steel Erectors submitted the lowest bid forBid Category 5B Steel Erection however they
did not acknowledge receipt of Addenda 3 and 4 Their bid wassttpsequently rejected as
Addendum 3 presented changes to the bid scope of work Aero Materials submitted the lowest bid
forBid Category IIA Vehicle Maintenance Equipment however it was determined that the bid
submitted was for the incorrect scope of work Aero Materials hassubsequentIy requested to have
their bid rescinded
In addition to the public bids received RIM has also solicited several quoted scopes of work on
behalf of the City of Chanhasscn After a thorough scope review of all quotes received RIM
recommends the following contracts The values of these awards also includeAltemates 6 and 10
Building Earthwork
Olson Construction Co Inc
6970 Inwood Road
Cologne MN 55322
Contract Amount 82 640
Site Concrete
Capital Concrete
17682 121s Avenue
Kimball MM 55353
Contract Amount 44 861
Precast Bin Storage DividingWalls
Hanson Silo Company
11587 County Road 8 SE
Lake Lillian MN 56253
Contract Amount 11 435
Interior Fences and Gates
Century Fence Company
PO Box 277
Forest Lake MN 55025
Contract Amount 2 000
Retaining Walls
Structures Hardscapes
PO Box 711
Wayzata MN 55391
Contract Amount 24 232
260
CONSTRUCTION
CORPORATE OPFICE
HV Y 7 CORPORATE CENTER
7003 W LAKE ST
SUITE 400
ST LOUIS PARK MN 55426
PHONE 95N33 8600
FAX 95N332 9600
SATEI LITIt OFFICES
PLAZA VII
MINNE APOuS MN
NORTHLANIl EXECUTiVE
OFFICE CENTER
BLOOMINGTON MN
NORMANOALE LI KE
OFFICE PARK
BLOOMINGTON MN
Site Utilities
St Paul Utilities and Excavating
190 Ryan Lane
Little Canada MN 55117
Contract Amount 88 800
Overhead Sectional Doors
API Garage Door Store
2330900 West Division Street
Waite Park MN 56387
Contract Amount 88 700
Overhead Coiling Doors
Twin City Garage Door Company
5601 Boone A venue North
New Hope MN 55428
Contract Amount 16 166
Acoustical Ceilings
Twin City Acoustics Inc
2655 Cheshire Lane North
Plymouth MN 55447
Contract Amount 7 805
Interior and Exterior Signage
Leroy Signs
6325 Welcome Avenue North
Brooklyn Park MN 55429
Contract Amount 9 357
Overhead Crane Systems
AeroMaterial Handling
103 Pleasant Street
Anoka MN 55303
Contract Amount 51 740
Window Blinds
Prairie Edge
1609 West County Road 42 Suite 146
Burnsville MN55306
Contract Amount 1 795
Fire Sprinkler Systems
Service Fire Protection
211 Xenium Lane South
Minnetonka MN 55305
Contract Amount 82 540
Presently RJM Construction is continuing to review the remaining quote categodes for flooring
materials The recommendations for the award of these quotes will be presented at the next City
Council meeting
If you should have any questions please feel free to contact me
Brian G Recker
Vice President
261
CONSTRUCTION
Chanhassen Public Works
Bid Summary
AprilS 2009
DESCRIPTION Contractor
pUbfle rdedMareh 23 2009
Category 3A Concrete and 4A Masonrv Combined
CateoorV 3B recast Structural Concrete Walls
Cateoorv 3C Precast Plank
CateoOrv 5A Structural SteellJoists Deckino Misc Steel Material
Davee Concrete
Fabron
Molin
Thurnbeck
Pubfle Bids Recommended fOf Award
Category 58 StructuralSteel JoistslDecking Misc Steel Erection Linee
Cateoorv 6A Caro lFinishCarpJMillwork Doors Frame Hrdwr Misc Spec Frerichs Construction
Cateoorv 7A Roofino Sheetmetal Accessories Palmer West
Cateoorv SA Aluminum Entrances Storefronts Brin Northwestem
Cateoorv 9A Gvosum Board Systems RTL Construction
CateooN 9B Painting Steinbrecher Paint n
Category 11A VehiCle Maintenance EQuipment Pumo and Meter
113 FueIISland Grir rr rs Construction
i ioa Systems Minnetonka Plumbino
trolSystems General Sheetmetal
Cateoorv 16A Electrical Dynamic Electric
Quotes Recommended for Award
Earthwork
Site Concrete
Precast Bunker Divider Walls
Fences Gates
Modular Retaining Walls
Site Utilities
Sectional Overhead Doors
Overhead Collino Doors
Acoustic Ceilings
Signaae
Overhead Crane Systems
Window Treatment
Fire Protection
Olson Construction
Capital Concrete
Hanson Silo Comoanv
CenturY Fence
Structures Hardscapes
SI Paul Utilities and Excavatin
API Garaae Door Store
Twin City Garage Door Co
ITwin City Acoustics
Lerov Si ns
Aero Material Handline
Prairie s Edoe Inc
Service Fire Protection
Quotes UnderReview
Tile
CaroeVResilient
Resinous Coatinas
Pendina
Pending
Pending
Mise 8udaetslAiiowances
Earthwork Site
Asohalt Pavine ITo Be Bid at Later Date
Salt Structure
Landscaoe Irrigation
Appliances
Commercial Vacuum System
Proiect Allowance
Proiect Allowance
Proiect Allowance
Proiect Allowance
Proiect Allowance
Proiect Allowance
Alternates Recommended for Award
Altemate 6 TPO roofino at all areas 54 490
Altemate 10 Provide six 6 skvlights 22 627
General Conditions
Temo Heatino Eeuipment
Survey
General Liability Insurance
Final Cleanino
ST LOUIS PARK MN 55426 Blueorints
RJM Construction
RJM Construction
RJM Construction
RJM Construction
RJM Construction
RJM Construction
SA fELI ITE Of F ICES
PLAZA Vii
MINNEAPOLIS MN
NOHTHLAND EXECUTIVE
NOR MAND lE LAI E
OFFICE PARK
8LOOMINGTON MN
Subtotal Construction Cost
Continaeney
Construction Manaaement Fee
Total Construction Budget
Base
Estimate
994 2 0
692 605
116 337
400 863
132500
197 600
489 600
135 700
82 469
99 300
239 541
137 000
696 000
412 500
551 490
82 640
44 861
17435
2 000
24 232
88 800
88 700
16 166
7 805
9 357
51 740
1 795
82 540
40 830
5 670
27 960
75 000
300 000
110 000
20 000
12 000
12 000
Included above
Includeclabove
260 600
25 000
20 000
68 583
18 500
35 000
6926 919
346 346
160 012
7 433 277
262
CONSTRUCTION
CORPORATE OFFICE
HWY 7 CORPORATE CENTER
7003 W LAKE ST
SUITE 400
ST LOUIS PARK MN 55426
PHONE 952 837 8600
fAX 952 832 9600
SATELl IrEOF F ICES
PLAZA VII
MIN NEAPOLlS MN
BLOOMINGTON MN
NOHMAN JALE l AI E
OFFICE PARII
BLOOMINGTON MN
Chanhassen Publio Works
Bid Summary
April 8 20 9
ions
Desl nFees
Arch Mech lElec Desi n Fees
Sul total
Total ProJ ct Budget
Alternates NotRecommehded for Award
Alternate 1 VCT in lieu of Resinous Flooring
Alternate 2 Modular block retaining walls in lieu of Recon unit concrete
Alternate 3 Exclude painting precast concrete walls at Vehicle Storage
Alternate 4 Exclude painting of metal deck and joists at Vehicle Storage
Alternate 5 Provide motorized gate and chain link fence at site entrance
Alternate 7 Provide standard grey concrete finish at west elevation
Alternate 8 Provide 2 thick overhead doors in lieu of 3 thick doors
Alternate 9 Provide eighteen 18 smoke hatches
20 614
9 537
8 692
26 935
10 731
18 156
11 288
72 258
310 000
25 000
54 276
32 000
8 POO
60 000
50 000
539 276
429 485
429 485
8 402 038
8 800 000
397 962
263
Chanhassen PubliC Works
Bid Summary by Trade
March 19 2009 CONSTRUCTION
Bid Category 5B Structural SteellJoistslDeckinglMisc Steel Erection
Company Base Bid Bid Addenda Alt 10 Total Contract
Security 4
6 Skylights
AME Construction 108 800 00 y 2 720 00 109 520 00
Lineo 131 300 00 y 4 1 200 00 132 500 00
KMH Erectors 133 735 00 y 4 600 00 1 j4 335 00
HiQh Five Erectors t54 500 00 y 4 1 200 00 155 700 00
Red Cedar t59 000 00 y 4 720 00 159 720 00
Dan lV s 198 189 00 y 4 3 600 00 201 789 00
Patriot Erection 239 597 00 y 4 936 00 240 533 00
264
Chanhassen Public Works
Bid SultJmarybyTrade
Marcb19 2009 CONstRUCtiON
Bid Category 6A CarpJFinishCarpJMitlworklDool s Frames
HrdwrlSpecla ties
Company Base Bid Bid Addenda Alt 10 Total C ontract
Security 4
6 Skylights
Freirichs 191 600 00 y 4 197 600 00
KellinQton 204 500 00 y 4 1 800 00 206 300 00
Crossroads 212 900 00 y 4 212 900 00
Georae F Cook 215 300 00 y 4 215 300 00
Tekton 223000 00 y 4 223 000 00
Gladstone 230 094 00 y 4 230 094 00
Maanev 249 500 00 y 4 1 800 00 251 300 00
Prestiae Builders 262 000 00 y 4 4 800 00 66 800 00
J Eiden Construction 265 437 00 y 4 1 960 00 267 397 00
0 00
Combined Bid Bid Category 3AConcrete I 4A Masonry 16ACarpentry
1 479 800 00 1 800 00 1 481 600 00
265
Chanhassen Public Works
Bid Summary by Trade
March 19 2009 CONSTRUCTION
Bid Category 7A Roofin Sheetmetal Accessories
Company Base Bid Bid Addenda AIU6 Alt 10 Total Contract
Security 4
TPO Roofihg
all areas 6 skylights
Palmer West 415 325 00 y 4 54 490 00 19 785 00 489 600 00
Herzoa 428 750 00 y 4 38 450 00 23 400 00 490 600 00
Gemini 423 707 00 y 4 50 195 00 20 653 00 494 555 00
John A Dalsin 433 752 00 y 4 46 242 00 17 429 00 497 423 00
sao Roofina 476 042 00 y 4 38 119 00 4 767 00 518 928 00
Lake Area 422 254 00 y 4 81 838 00 18 942 00 523 034 00
Roof Tech 417525 00 y 4 87 591 00 18 615 00 523 731 00
Central Roofinq 486 137 00 y 4 22 012 00 20 396 00 528 545 00
Schweikert 448 725 00 y 4 94 085 00 16 550 00 559
Peterson Bras 518 586 00 y 4 27 364 00 27 638 00 573 588 00
BenardL Dalsin 512 000 00 y 4 43 000 00 21 000 00 576000 00
Sentra Sota 455 700 00 y 4 114 500 00 16900 00 587 100 00
Dalco Rooflna 469 850 00 y 4 98 980 00 29 500 00 598 330 00
SPS Infrastructure 455 807 00 y 4 59 346 00 515 153 00
266
Chanhassen Public Works
Bid Summary by Trade
March 19 2009 CONSTRUCTION
Bid Category SA Aluminum Entrances Storefronts
C mpany Base Bid Bid Addenda Total Contract
Security 4
Brin Contract 135 700 00 y 4 135 700 00
Capital Citv t36 51 tOO y 4 136 519 00
Northern Glass Glazina 139 599 00 y 4 139 599 00
1M Metro Glass 158 514 00 y 4 158 514 00
Emoire House 171 177 00 y 4 171 177 00
267
ChanhassenPublic Works
Bid Summary by Trade
March 19 2009
CONSTRUCTION
Bid Category 9A Gypsum Board Systems
Company Base Bid Bid Addenda Total Contract
Security 4
RTL Construction 82 469 00 y 4 82 469 00
M Reinhart 90 000 00 y 4 90 000 00
Custom Drvwall 96 600 00 y 4 96 600 00
Mulcahv 96 975 00 y 4 96 975 00
Olympic 98 750 00 y 4 98 750 00
Imperial Drvwall 99 600 00 y 4 99 600 00
AE Conrad 99 700 00 y 4 99 700 00
W Zint 107 250 00 y 4 107 250 00
Minuti Oole 117 550 00 y 4 117 550 00
268
Chanhassen Public Works
Bid Sununary by Trade
March 19 2009 CONSTRUCTION
Bid Cate ory 9B Painting
Company Base Bid Bid Addenda Alt 10 Total Contract
Security 4
6 Skylights
Steinbrecher 99300 00 y 4 99 300 00
Swanson Younadale 1 102 760 00 y 4 102 760 00
Geo s Paint 103 487 00 y 4 900 00 104 387 00
Ftanzen 105 486 00 y 4 1 800 00 107 286 00
Rainbow 107 760 00 y 4 107 760 00
Sunrise 115 400 00 y 4 115 400 00
Dan Treb 124 7 0 00 y 4 124 780 00
Decor Tec 127 750 00 Y 4 127 750 00
269
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
CONSTRUCTION
BidCl ltegory 11 A Vehicle Maintenance Equipment
Company Base Bid Bid
Security
Addenda
4
Total Contract
Aero Materials 51 739 00 y 3 51 739 00
Pum and Meter 239 541 00 y 4 239541 00
Westside E ui ment 241 500 00 y 4 241 500 00
270
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
CONSTRUCTION
Bid Category 11B Fuel Island
Company Base Bid Bid Addenda Total Contract
Security 4
Gricas Construction 137 000 00 y 4 137 000 00
Pumo and Meter 138 036 00 y 4 1 38 036 00
Mineesota Petroleum 146 742 00 y 4 146 742 00
Zahl Petroleum 149436 00 y 4 149 436 00
O Oav Eauioment 189 500 00 y 4 189 500 00
271
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
CONSTRUCTION
Bid Category 15A Ph unbing and Piping Systems
Company Base Bid Bid Addenda Total Contract
Security 4
Minnetonka Plumbina 696 000 00 y 4 696 000 00
Horwitz 816 800 00 y 4 816 800 00
Sun Mechanical 825 000 00 y 4 825 000 00
Master Mechanical 838 000 00 y 4 838 000 00
EI Jay PlumbinQ 857 000 00 y 4 857 000 00
MD Mechanical 865 000 00 y 4 865 000 00
Wenzel 900 700 00 y 4 900 700 00
Pearson 975 000 00 y 4 975 000 00
US Mechanical 1 063 311 00 y 4 1 063 311 00
McQuillan Brothers 1 092 000 00 y 3 1 092 000 00
Combined Bid Bid Categories 15APlumbing and 15B HVAC
Pearson 1 420 000 00 4 1 420 000 00
272
Chanhassen Public Works
Bid Summary by Trade
Marcb 19 2009
CONSTRUCTION
Bid Category 15B HVAC and Control Systems
Company Base Bid Bid Addenda Total Contract
Security 4
General Sheet Metal 412 500 00 y 4 412 500 00
Environ Con 413 300 00 v 4 413 300 00
Master Mechanical 422 000 00 y 4 422 000 00
Sentra Sota 436 100 00 y 4 436 100 00
Northern Air 454 400 00 y 4 454 400 00
Chappel Central 460 000 00 y 4 460 000 00
Thelen Heatina 484 000 00 y 4 484 000 00
Pearson 502 000 00 y 4 502 000 00
Tek Mechanical 464 787 00 y 4 464 787 00
Combined Bid Bid Categories 15A Plumbing and 15B HVAC
Pearson 1 466 000 00 4 1 466 000 00
273
Chanhassen Public Works
Bid Summary by Trade
March 19 2009
CONSTRlJCTlON
Bid Category 16A Electrical
Company Base Bid Bid Addenda Total Contract
Security 4
Dvnamic Electric 551 49CtOO y 4 551 490 00
Manor Electric 556 480 00 y A 556 480 00
Electrical Production 566 000 00 y 4 566 000 00
C S Electric 596 000 00 y 4 596 000 00
OlvmpiaTech 629 375 00 y 4 629 375 00
Phasor Electric 647 000 00 y 4 647 000 00
Medina Electric 647 076 00 y 4 647 076 00
Ace Electric 649 436 00 y 4 649 436 00
81oominQton Electric 652 000 00 y 4 652 000 00
Kilmer Electric 659 060 00 y 4 659 060 00
Eaan Companies 759 930 00 y 4 759 930 00
Electrical Resource 854 301 00 y 4 854 301 00
274
Chanhassen Public Works
Bid Summary by Trade
April 8 2009 CONSTRUCTION
Quote Category Earthwork
Company Base Bid Addenda Total Contract
4
Olson Construction 82 640 00 3 82 640 00
Minoer Construction 90400 00 3 90 400 00
Nord Excavatina 109 525 00 3 109 525 00
Kusske Construction 112 475 00 3 112 475 00
PAC Late bid 3 30 09 113 400 00 4 113 400 00
Northwest Asphalt 119 120 00 4 119 120 00
Minnesota Dirt Works 119 498 00 3 119 498 00
Dennis FehnExcavatina 128 800 00 2 128 800 00
Imperial Developers 132 124 00 3 132 124 00
Nven Excavatina 162 617 00 4 162 617 00
Concrete Science 178 552 00 178 552 00
Frattalone Companies 192 000 00 3 192 000 00
Ramsev Excavatinq 194 642 00 3 194 642 00
Julian Johnson Construction 233 150 00 4 233 150 00
275
Chanhassen PUblic Works
Bid Summary by Trade
April 8 2009 CONSTRUCTION
Quote Category Site Concrete
Company Base Bid Addenda Total Contract
4
Ca ital Concrete 44 861 00 3 44 861 00
MN State Curb Gutter 46 000 00 2 46 000 00
Curb Masters Inc 48 071 00 4 48 071 00
C R Fischer 48 535 00 3 48 535 00
North Count Concrete 51 787 00 3 51 787 00
276
Chanhassen Public Works
Bid Summary by Trade
AprilS 2009
Quote Category Bunker Walls
Company Base Bid
Hanson Silo Com an 17 435 00
CONSTRUCTION
Addenda Total Contract
4
17435 00
277
Chanhassen Public Works
Bid Summary by Trade
AprilS 2009 CONSTRUCTION
Quote Category Fences and Gates
Company Base Bid Addenda Total Contract
4
CenturvFence 2 000 00 2 2 000 00
Anchor Fence 2 250 00 3 2 250 00
Midwest Fence 2 396 00 2 396 00
Town and Country 2 465 00 2 2 465 00
Action Fence 3 985 00 3 985 00
Keller Fence 4 200 00 4 4 200 00
278
Chanbassen Public Works
Bid Summary by Trade
April 8 2009 CO N TRUCTION
Quote Category Modu lar Retaining Walls
Company Base Bid Addenda Total Contract
4
Structures Hardscaoas 24 232 3 24 232
HardscapeConstruction 24 545 24 645
Advanced Wall 25 064 25 064
WW Services 25 607 25 607
Sunram Cons truction 25 994 25 994
TMB Construction 28 830 28 830
Desianina Nature 31 815 31 815
279
Chanhassen Public Works
Bid Summary by Trade
AprilS 2009 CONSTRUCTION
Quote Category Site Utilties
Company Base Bid Addenda Total Contract
4
St PaulUtilities Excavatina 88 800 00 3 88 800 00
OlsonCbnstruction 913 790 00 3 93 790 00
Nova Frost 93 800 00 3 93 800 00
Kusske 95 545 00 3 95 545 00
Julian Johnson 96 750 00 4 96 750 00
Bia Cat Excavatina 100 527 50 100 527 50
Parrott Contractina 103 930 00 3 103 930 00
Nven Excavatina 104 500 00 4 104 500 00
United Water and Sewer 106 545 00 3 106 545 00
Minaer Construction 108 275 00 3 108 275 00
Frattalone Comoanies 115 000 00 115 000 00
Vallev Rich 125 470 00 3 125 470 00
280
Cbanbassen Public Works
Bid Summary by Trade
AprilS 2009
Quote Category
Company
API Gara e Door
Overhead Sectional Doors
CONSTRUCTION
Base Bid Addenda Total Contract
4
88 700 00
98 515 00
4
4
88 700 00
98 515 00
281
Chanhassen Public Works
Bid Summary by Trade
April 8 2009 CONSTRUCTION
Quote Category Overhead Coiling Doors
Company Base Bid Addenda Total Contract
4
Twin City Garaae Dbor 16 166 00 4 16 166 00
API Garaae Door 18 500 00 4 18 500 00
Hutcor MN LLC 18 776 00 18 776 00
Overhead Door Co ot the Northland 19 999 00 2 19 999 00
Industrial Door Comoanv 23 218 00 3 23 218 00
282
Chanhassen Public Works
Bid Summary by Trade
April 8 2009 CONSTRUCTION
Quote Category Acoustic Ceilings
Company Base Bid Addenda Total Contract
4
TeA 7 805 00 4 7 805 00
Acoustics Associates 7 990 00 3 7 990 00
Minnesota Acoustics 8 460 00 3 8 460 00
Kirk 8 460 00 3 8 460 00
Janninc s Acoustics 8 590 00 3 8 590 00
Metro Acoustics 9 120 00 3 9 120 00
Son us 11 320 00 3 11320 00
283
Chanhassen Public Works
Bid Summary by Trade
April 8 2009 CONSTRUCTION
Quote Category Signage
Company Base Bid Addenda Total Contract
4
Laro Si ns 9 357 00 3 9 357 00
9 400 00 3 9 400 00
Si ncrafters 9 704 00 3 9 704 00
284
Chanhassen Public Works
Bid Summary by Trade
April 8 2009
Quote Category
Company
Aero Material Handlin
Base Bid
Overhead Crane Systems
51 740 00
58 895 00
Su eriorCrane Cor oration 63 672 00
CONSTRUCTION
Addenda Total Contract
4
3 51 74b OO
58 895 00
63 672 00
2
2
285
ChanhassenPubUc Works
Bid Summary by Trade
April 8 2009 CONSTRUCTION
Quote Category Window Treatment
Company Base Bid Addenda Total Contract
4
Prairie Edae 1 795 00 3 1 795 00
Midwest Blinds 1 915 00 3 1 915 00
Officesource 1 50 00 4 1 950 00
Uniaue 2 327 00 2 327 00
Custom Expressions 2 361 00 2 361 00
HomeValu Interiors 4 565 00 4 565 00
Multiple Conceot Interiors 13 950 00 4 13 950 00
286
Chanhassen Public Works
Bid Summary by Trade
AprilS 2009 CONSTRUCTION
Quote Category Fire Protection
Company Base Bid Addenda Total Contract
4
Service Fire Protection 82 540 00 4 8 2 540 00
Ahern Fire Protection 86 250 00 3 86 250 00
General Sorinkler 91 000 00 4 g1 000 00
Summit Fire Protection 96 500 00 3 96 500 00
Brothers Fire Protection 97 900 00 4 97 900 00
Olsen Fire 98 760 00 98 760 00
Vi kina Automatic Sorinkler 107 920 00 3 107 920 00
Shield Fire Protection 130 000 00 130 000 00
287
OERTEL ARCHITECTS
1795 SAINT CLAIR AVENUE SAINT PAUL MN 55105
TEL 651 696 5186 FAX 651 696 5188
March 23 2009
Mr Paul Oehme Public Works Director
City of Chanhassen
7700 Market Boulevard
Chanhassen MN 55317
RE Public Works Department Project
Dear Paul
Per your request the following are my comments on the alternates that are being considered for
the proj ect
Alternate 1 VCT flooring in lieu ofresinous flooring Although the cost of 21 341 00 may
seem like a lot of money the longevity quality low maintenance and general appearance of the
this epoxy type material is far superior than the VCT flooring I spent a fair amount of time on
this item partially due to your interest and I would strongly recommend the City maintain the
original base bid resinous floor in the office area
Alternate 2 modular block walls in lieu of Recon units I do not have a strong feeling either
way and this was more in the civil related work
Alternate 3 exclude painting at the interior concrete walls The cost credit of 8 527 00 is a
modest amount and the painting or lack thereof will not greatly change the project This would
be a good item to add if the monies are available mild recommendation
Alternate 4 painting the deck joists and steel at the ceiling This is one painting item that I
believe will make a difference In combination with the skylights this work will noticeably
improve the daylighting and general appearance I have been in buildings during construction
when the skylights are installed and the painting yet to be performed There is quite a difference
in light quality after the ceiling has been painted Thus the recommendation to maintain base
bid
Alternate 5 motorized gate and fence This is pretty much your call as it is mostly an
operational issue
Alternate 6 TPO roofing in lieu of EPDM roofing 55 667 00 is a considerable amount of
money but the upgrade may be worth it The black rubber EPDM roof is ballasted and is
essentially glued together while the white TPO roof is essentially heat welded With the TPO
product one can always see the roof making inspection and repairs easier while accessing a
288
ballasted roof is problematic This alternate mostly involves method of construction as opposed
to the actual materials used or color since only a portion of the building is air conditioned On
the other hand the warranties differ 20 years for the TPO roof and 10 years for the EPDM roof
As a side issue it would also be a good thing to have all the membrane used on the building to be
the same Right now with the base bid different products are at different locations If the cost
difference were less this would be an easier recommendation for upgrade to the work
Otherwise this is a mild recommendation to accept the Alternate TPO roof at all locations
Alternate 7 grey concrete at the west elevation As the architect I believe that it is
fundamentally wrong to have three side of the building attractive and unified with one side
essentially uninteresting colorless and inconsistent with the rest of the building design and
materials I do not consider the 18 156 00 a lot of money for this especially considering this is
a permanent decision Consequently I would strongly recommend staying with the base bid
Alternate 8 2 thick versus 3 thick overhead doors If the door openings were narrower and
shorter I might suggest taking the credit and obtaining the 2 doors In the case of this project
with over sized doors I believe that staff will appreciate the better performance and structural
integrity of the 3 doors Therefore this is a recommendation to stay with the base bid 3 doors
Alternate 9 smoke hatches This alternate is no longer applicable
Alternate 10 skylights actually alternates 10 and 11 are for skylights I concur with the
proposed direction of city staff and construction manager in selecting twelve skylights for the
vehicle storage area
Please contact me with any other questions you may have
Sincerely
OE
Jeffrey L Oertel AIA CCS President
2
289
1hi P c j
i
CONSTRUCTION
I
r
IIIIIIIIIIIIIII
utZ QG r 21 t
I
rrl 7
c
c
n
I
c
c
fT1
March 25 2Q09
Mr Scott Vickerman
A M E Construction Corp
P O Box 388
Wayzata MN 55391
Re Chanhassen Public Works Facility
Submitted Bid Bid Category 5B
Dear Mr Vickerman
On March 19 2009 the City of Chanhassen received a sealed bid from A M E
Construction Corporation AME for the work of Bid Category 5B for the structural and
miscellaneous steel erection
In review of the bid fonnsubmitted and publicly announced during the reading of the
bids AME noted acknowledgement of only two 2 of the four 4 bid addenda issued
Upon review oftheacldenda not acknowledged it has been concluded that Addendum 3
provided for material cha11ges to the work scope of Bid Category 5B
Based on these circumstances the bid provided by AMB has been rejected as incomplete
Jandthe award will be made to the next lowest qualified bidder This action has been
reviewed and conferred with the City ofChanhassen and the City s attorney
On behalf of the City of Chanhassen we thank you for your bid If you should have any
questions please feel free to contact me at 952 837 8636
Sincerely
Brian Recker
Vice President
RJM Construction
CORPORATE OFFICE
HWY 7 CORPORATE CENTER
7003 W LAKE ST Cc
SUITE 400
sr LOUIS PARK MN 55426
P ONE 952 837 8600
FAX 952 832 9600
SATELUTE OFFICES
PLAZA VII
MINNEAPOLIS MN
NORTHLAND EXECUTIVE
OFFICE CENTER I
BLOOMINGTON MN
ORMANDALE LAKE
OFFICE PARK
BLOOMINGTON MN
Paul Oehme City of Chanhassen
Jeff Oertel Oertel Architects
290
I
Capital Improvement Program
I City of Chanhassen MN
Project MBN003
I
I
I
I
I
2009 thru 2013 Contact Paut Oehme
Department Municipal Buildings
Account 1 Account 3
Type
Useful Life
Category
Priority
Improvement
Unassigned
Street Equipment
nfa
ProjectName Public Works Facility Improvements
Account 2 Total Project Cost 8 300 000
Description
The existing Public Works facility is over capacity and is in need of major repairs The City is expected to grow an additional 30 before ultitnate
build out The existing facility is located on a S acre site which is alrClldy cramped for storage and operation space The City completed a facility
needs study in 2007 and completed an exhaustive search to try to make an existing warehouse type building work It was decided to move the
Public Works building because the existing site is too small for expansion and no warehouse type building was economically feasible to remodel
1ustification
The Operations and Maintenance Department needs additional space for repairs meeting facilities files locker rooms storage supervisory offices
and proper equipment storage In addition the current facility does not meet many City building codes
I
I
I
I
I
Expenditures
Construction
2009
8 aoo ooo
8 300 000
2010 2011 2012 2013 Total
8 300 000
8 300 000 Total
Funding Sources
GO Bonds
Sewer UtUlty Fund
Surface Water Utility Fund
Water Utility Fund
2009
7 000 000
700 000
400 000
200 000
8 300 000
2010 2011 2012 2013 Total
7 000 000
700 000
400 000
200 000
8 300 000 Total
Qperational Impacr Other
s project may increase operational costs However the new facility is planned to be very utility efficient compared to the existing facility
49
291
Capital Improvement Program
City of Cbanhassen MN
Project EQ 087
Project Name Public Works Facility Equipment
Account t
Account 2
Account 3
2009 thru 2013 Contact Paul Oehme
Department Major Equipment
Type Equipment
Useful Life
Category Public Works
Priority nla
Total Project Cost 500 000
I escrqpuon
Provides the eqiupment fur the Public Works facility This equipment includes the vehicle Jjfts computer system fiber optic connection security
system fuel system and office equipment
Justification
ecessary for the operation of the Public Works facility
Expenditures
Equipment
2009
OO ooo
Total 500 000
Funding Sources
Capital Replacement Fund
Total
Operational Impact Other
2009
500 000
500 000
2010 2011
2010 2011
42
2012 2013 Total
500 000
500 000
2012 2013 Total
500 000
500 000
292
Correspondence Section
Letter from Tim Walsh Carver County Risk Emergency Management dated April 6 2009
Letter from Theresa Sunde Mediacom dated March 24 2009
Letter from Sheriff Bud Olson dated April 2 2009
Letter to Senator Julianne Ortman dated March 24 2009
Memo from Greg Sticha re Review of Claims Paid dated April 3 2009
293
RisklEmergency Management Department
Employee Relations Division
Carver County Government Center
Administration Building
600 East Fourth Street
Chaska Minnesota 55318 2102
Phone 952 361 1528 Fax 952 361 1342 rffCelVED
APR 7 2009
CITY OF CHANHASSEN
CARVER
COUNTY
April 6 2009
Dear Carver County Cities
SEVERE WEATHER AWARENESS WEEK
The week of April 20 24 2009 is scheduled to be Severe Weather Awareness Week in Minnesota
with Thursday April 23rd designated as the statewide tornado drill day
Other emphases are Monday
Tuesday
Wednesday
Thursday
Thunderstorms Hail Straight line Winds Lightning
Severe Weather Warning Systems
Floods Flash Floods
Tornado activities proper sheltering at work home and play
Statewide Tornado Drill Day
Heat Waves Friday
This annual observance is designed to encourage citizens to prepare emergency plans both in the
workplace and in their own homes for the upcoming severe weather season
Carver County is planning to participate in Severe Weather Awareness activities during this week
We have sent several notices of these events to various entities throughout Carver County and any
assistance in providing promotion and or education would be helpful Special emphasis is being
placed on preparedness for severe weather during the late afternoon and early evening when there is
the highest probability for storm activity
On Thursday April 23rd Drill Day the warning sirens will be sounded two times once at I 45 p m
for businesses schools and other facilities to run through their plans and again at 6 55 p m for late
shifts and families in their homes
Here is the Severe Weather Awareness Week web site to view all the great materials and links for the
news release www severeweather state mn us We hope that you will also follow up with additional
questions and inte rviews We can provide additional information regarding disaster exercise drills
and other information for follow up
As members ofthe Metropolitan Emergency Managers Association MEMA we are encouraging
you to help alert citizens to practice activities that may help them save their lives when we
experience severe weather this year
Equal Opportunity Employer
Printed on 30 Post Consumer Recycled Paper
294
j
Please contact us at 952 361 1528 if we can be of additional service
Sincerely
q J J
Tim Walsh Safety Officer
Carver County Risk Emergency Management
295
cXtn n t0ti l7Y
MediiCOm
Theresa Sunde
Community Relations Coordinator
Via USPS RECEIVED
MAR 2 7 2009
erN OF CHANHASSEN March 24 2009
Dear Community Official
We work hard to control costs in order to keep our prices fair and reasonable In fact Mediacom has
led the cable TV industry fight against higher rates from local broadcast stations sports networks and
other cable networks
In spite of these efforts many costs continue to rise Recent unavoidable increases in premium
programming and operating costs make it necessary for us to adjust the rates for some of our Premium
channels packages and services
The following adjustments will become effective on or about April 24 2009
Digital Plus
Digital One Star
Digital Two Star w Showtime
Digital Two Star w HBO
Digital Three Star
Digital Four Star
Cinemax in 1 or 2 Star Packs
Wire Maintenance Service
Old Rate
9 00
12 95
21 95
25 95
34 95
49 95
9 00
3 95
New Rate
10 00
12 95
23 90
27 90
38 85
53 95
10 95
4 95
Net Chan2e
1 00
no change
1 95
1 95
3 90
4 00
1 95
1 00
We understand that in tough economic times a rate increase from us is the last thing you want to see
Rest assured that we do not do this lightly These changes will allow us to continue improving our
service and reliability so that Mediacom remains the number one choice for Video Internet and Phone
sefVIce
Questions regarding this letter can be directed to my email attsunde@mediacomcc com
Cordially
Theresa Sunde
Mediacom Communications Corporation
1504 2nd Street SE Waseca MN 56093 507 835 2356 Fax 507 835 4567
296
t JfxJ tk Sa Yl C
Office of County Sheriff
Carver County Government Center
Justice Center
606 East Fourth Street
Chaska Minnesota 55318 2102
Bud Olson Sheriff
Emergency 911
Sheriff Admin 952 361 1212
Admin Fax 952 361 1229
Dispatch 952 361 1231
Non Emergency
CARVER
COUNTY
April 2 2009
To Liquor License Holders in Carver County
I would like to invite you to our annual liquor license seminar for 2009 It will be held at the
Victoria City Hall 7951 Rose Street on Tuesday May lih from 1 00 PM to 3 30 PM
We will be hosting Server Awareness Training for establishments and their employees This
training will be conducted by Brian Kringen from the Alcohol and Gambling Board
If you have specific concerns that you would like to have discussed please contact Jeff
Enevold Commander of Operations at 952 361 1203 to have an item placed on the agenda
If you are a liquor license holder in Waconia it is mandatory that you attend this
seminar under your local liquor license ordinance
Sincerely
r n
AJ
Byron Bud Olson
Sheriff
cc Administrators Clerks
County Board Administrator
Equal Opportunity Employer
Printed on 30 Post Consumer Recycled Paper
297
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
AlM 5etft d 1
March 24 2009
Senator Julianne Ortman
125 State Office Building
St Paul Minnesota 55103
RE SF1276
Dear Senator Ortman
The City of Chanhassen along with the Cities of Eden Prairie and Chaska are
Opt Out cities providing public transportation services directly to their
residents and businesses through a joint powers agreement that formed the
SouthWest Transit Commission The purpose of this letter is to clarify the
SouthWest Transit Commission s position on SF1276 which we understand
would expand the transit taxing district to the entire seven county
metropolitan area
While we understID ld transit usage has expanded beyond the outdated borders
of the existing transit taxing district expanding the geographicalareaftom
where the current tax iscollectedwiU do little to in1proveoveralltrID l it
funding and will create unattainable expectations for additionaUnew transit
services in these expafidedareas within the curreht structure of transit funding
Placing a tax acrosS a wide area without providing additionaUnew transit
services could be a recipe for disaster and is not equitable to the citizens in
those areas Any funding generated within the expansion areas should be
dedicated to the new areas being taxed as well as to the suburban providers
who carry the bulk of transit passengers from the areas currently outside the
current transit taxing district Again for this to have any real effect it would
require both necessary capital and operating funds To provide capital funds
only without corresponding operating funds is financially unfeasible
Given our current state of transit funding where productive transit services are
being eliminated in an effort to meet declining operating funding related to a
shrinking MVST we do not believe now is the time for any major expansion
to the current transit operating area Further it is likely that the level of
demand for services in many of the areas outside the current transit taxing
district simply would not justify a broad expansion of services beyond the
existing transit taxing district
The City ot Chanhassen A growing community with clean lakes quality schools a charming downtown thriving businesses winding trails and beautiful parks A great place to live work and play
298
Senator Julianne Ortman
Page 2
March 24 2009
As you can see simply expanding the transit taxing district by itself does little
for transit and could potentially do more harm than good if constituents do
not perceive value for the new tax being collected from them
We applaud the Legislature for its understanding of the financial needs facing
transit providers and encourage it to continue working on finding solutions to
meet both the capital and operating funding shortfall currently being
experienced by transit properties across the entire state However because of
the complexity related to transit funding and governance solutions should
represent good public policy that fairly balances the costs of services with
those receiving the benefit of those services
We do not believe that expanding the transit taxing district to the entire seven
county metropolitan area without addressing the lack of capital and
operational funding needed to provide services in those same areas meets this
standard Such a policy would be unfair and inequitable
Thank you for the opportunity to comment SouthWest Transit would be
happy to assist you in any future efforts related to this cause
in l A t
Thomas A Furlong
Mayor City of Chanhassen
Vice Chair SouthWest Transit Commission
299
CITY OF
CHANHASSEN
7700 Market Boulevard
PO Box 147
Chanhassen MN 55317
Administration
Phone 952 227 1100
Fax 952 227 1110
Building Inspections
Phone 952 227 1180
Fax 952 227 1190
Engineering
Phone 952 227 1160
Fax 952 227 1170
Finance
Phone 952 227 1140
Fax 952 227 1110
Park Recreation
Phone 952 227 1120
Fax 952 227 1110
Recreation Center
2310 Coulter Boulevard
Phone 952 227 1400
Fax 952 227 1404
Planning
Natural Resources
Phone 952 227 1130
Fax 952 227 1110
Public Works
1591 Park Road
Phone 952 227 1300
Fax 952 227 1310
Senior Center
Phone 952 227 1125
Fax 952 227 1110
Web Site
www ci chanhassen mn us
MEMORANDUM
TO Mayor
City Council
FROM Greg Sticha Finance Director
DATE April 3 2009
SUBJECT Review of Claims Paid
c
The following claims are submitted for review on April 13 2009
Check Numbers Amounts
139725 139913 318 867 40
March Visa charges 12 653 73
Total All Claims 331 521 13
Attachments Check Summary
Check Detail Report
Visa Listing
Chanhassen is a Community for Life Providing for Today and Planning for Tomorrow 300
CITY OF CHANHASSEN Accounts Payable Printed 04 03 2009 11 34
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount
139725 APWA AMERICAN PUBLIC WORKS ASSOC 03 19 2009 0 00 565 00
139726 BORSTA BORDER STATES ELECTRIC SUPPLY 03 19 2009 0 00 25 13
139727 BRAUER BRAUER ASSOCIATES LTD 03 19 2009 0 00 412 50
139728 BROTIR BROWN S TIRE AUTO 03 19 2009 0 00 137 50
139729 buckadam Adam Buckalew 03 19 2009 0 00 240 00
139730 carcou Carver County 03 19 2009 0 00 1 152 00
139731 CARLIC CARVER COUNTY LICENSE CENTER VOID 03 19 2009 90 00 0 00
139732 CENENE CENTERPOINT ENERGY MINNEGASCO 03 19 2009 0 00 4 890 87
139733 DAMF AR DAMON FARBER ASSOCIATES 03 19 2009 0 00 332 50
139734 DelDen Delta Dental 03 19 2009 0 00 1 642 50
139735 DELTOO DELEGARD TOOL COMPANY 03 19 2009 0 00 1 96
139736 DYNAME DYNAMEX DELIVERS NOW 03 19 2009 0 00 60 77
139737 EDEHIG EDEN PRAIRIE HIGH SCHOOL 03 19 2009 0 00 1 695 40
139738 esri ESRI INC 03 19 2009 0 00 8 041 80
139739 FERREL FERRELLGAS 03 19 2009 0 00 72 42
139740 guntstev Steve Gunther 03 19 2009 0 00 250 00
139741 HANTHO HANSEN THORP PELLINEN OLSON 03 19 2009 0 00 3 515 57
139742 HARCRE HARDWOOD CREEK LUMBER INC 03 19 2009 0 00 231 64
139743 HBSpe H B Specialized Products Jnc 03 19 2009 0 00 518 29
139744 innren Innovative Renovators 03 19 2009 0 00 250 00
139745 JEFFIR JEFFERSON FIRE SAFETY INC 03 19 2009 0 00 393 37
139746 jrohs J Rohs Homes Inc 03 19 2009 0 00 5 525 00
139747 KENGRA KENNEDY GRAVEN CHARTERED 03 19 2009 0 00 264 00
139748 LOHSJULI JULIE LOHSE 03 19 2009 0 00 19 00
139749 lubbdonn Donna Lubbers 03 19 2009 0 00 19 00
139750 METATH METRO ATHLETIC SUPPLY 03 19 2009 0 00 3 744 12
139751 MetBlo Metro Blooms 03 19 2009 0 00 452 50
139752 mulldana Dana Muller 03 19 2009 0 00 500 00
139753 MVEC MN V ALLEY ELECTRIC COOP 03 19 2009 0 00 250 14
139754 Oer Arc Oertel Architects 03 19 2009 0 00 86 336 14
139755 OLSCOM OLSEN COMPANIES 03 19 2009 0 00 352 48
139756 PeteTher Theresa Peterson 03 19 2009 0 00 56 00
139757 PooSpa Pool Spa Concept 03 19 2009 0 00 500 00
139758 QUILL QUILL CORPORATION 03 19 2009 0 00 29 96
139759 REARES REACH FOR RESOURCES 03 19 2009 0 00 6 882 27
139760 reebus REED CONSTRUCTION DATA 03 19 2009 0 00 555 96
139761 RICOH RICOH 03 19 2009 0 00 761 73
139762 RYBAIGOR IGOR RYBAKOV 03 19 2009 0 00 630 00
139763 schmdave Dave Schmidt 03 19 2009 0 00 40 00
139764 SCHURENE RENEE SCHUBBE 03 19 2009 0 00 67 00
139765 scotlind Linda Scott 03 19 2009 0 00 250 00
139766 SENSYS SENTRY SYSTEMS INC 03 19 2009 0 00 311 44
139767 Southwes Southwest Metro Chamber of Com 03 19 2009 0 00 20 00
139768 SPSCOM SPS COMPANIES INC 03 19 2009 0 00 32 70
139769 stocon Stordahl Construction 03 19 2009 0 00 250 00
139770 SUBRAT SUBURBAN RATE AUTHORITY 03 19 2009 0 00 1 000 00
139771 supwir Superior Wireless Communicatio 03 19 2009 0 00 35 34
139772 TOLGAS TOLL GAS WELDING SUPPLY 03 19 2009 0 00 27 33
139773 TWIHAR TWIN CITY HARDWARE 03 19 2009 0 00 220 30
139774 vonfdavi David Von Fruke 03 19 2009 0 00 19 00
139775 WardMatt Matthew Warden 03 19 2009 0 00 135 75
139776 weismike Mike Weis 03 19 2009 0 00 250 00
139777 BCATRA BCA TRAINING DEVELOPMENT 03 20 2009 0 00 30 00
139778 carcou Carver County 03 20 2009 0 00 35 00
139779 HEADLI HEADLINERS PERFORMING ARTS 03 20 2009 0 00 3 210 00
139780 AIELE A I ELECTRIC SERVICE 03 26 2009 0 00 1 353 84
139781 ACTMIN ACTA MINNESOTA JEFF ENGEL 03 26 2009 0 00 2 450 00
139782 alpvid Alpha Video and Audio Inc 03 26 2009 0 00 95 00
139783 APMP Assoc of Public Manager Prof 03 26 2009 0 00 30 00
139784 ARAMAR ARAMARK 03 26 2009 0 00 249 23
139785 BCATRA BCA TRAINING DEVELOPMENT 03 26 2009 0 00 15 00
139786 BENPRO BENIEK PROPERTY SERVICES INC 03 26 2009 0 00 346 00
Page 1
301
CITY OF CHANHASSEN Accounts Payable Printed 04 03 2009 11 34
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount
139787 BORSTA BORDER STATES ELECTRIC SUPPLY 03 26 2009 0 00 1 288 30
139788 BOYTRU Boyer Truck Parts 03 26 2009 0 00 140 72
139789 carcou Carver County 03 26 2009 0 00 1 545 27
139790 CENENE CENTERPOINT ENERGY MINNEGASCO 03 26 2009 0 00 435 04
139791 CHAVET CHANHASSEN VETERINARY 03 26 2009 0 00 553 33
139792 CUMNOR CUMMINS NORTH CENTRAL 03 26 2009 0 00 517 49
139793 CUTABO CUT ABOVE WOOD CO INC 03 26 2009 0 00 2 645 46
139794 DAHL TERR TERRY DAHL 03 26 2009 0 00 829 00
139795 ENGEKARE KAREN ENGELHARDT 03 26 2009 0 00 36 43
139796 engwat Engel Water Testing Inc 03 26 2009 0 00 350 00
139797 FIRLAB FIRSTLAB 03 26 2009 0 00 35 00
139798 FORAME FORCE AMERICA INC 03 26 2009 0 00 406 40
139799 HA WCHE HAWKINS CHEMICAL 03 26 2009 0 00 40 00
139800 HDsup HD Supply Waterworks LTD 03 26 2009 0 00 1 277 02
139801 HELRUS HELMETS R US 03 26 2009 0 00 1 083 50
139802 HITECH HIGHWAY TECHNOLOGIES 03 26 2009 0 00 239 70
139803 HOESDOUG DOUG HOESE 03 26 2009 0 00 33 00
139804 ICMART ICMA RETIREMENT AND TRUST 457 03 26 2009 0 00 1 410 00
139805 INDSCH INDEPENDENT SCHOOL DIST 112 03 26 2009 0 00 218 76
139806 InnOff Innovative Office Solutions L 03 26 2009 0 00 63 87
139807 JEFFIR JEFFERSON FIRE SAFETY INC 03 26 2009 0 00 896 01
139808 KIMHOR KIMLEY HORN AND ASSOCIATES INC 03 26 2009 0 00 6 166 58
139809 KINDDEBR DEBRA KIND 03 26 2009 0 00 414 38
139810 LEAMIN LEAGUE OF MINNESOTA CITIES 03 26 2009 0 00 20 00
139811 MBCOM M B COMPANIES INC OF WISCONSIN 03 26 2009 0 00 447 10
139812 METARE METRO AREA MANAGEMENT ASSOC IN 03 26 2009 0 00 45 00
139813 MNCHIL MN CHILD SUPPORT PAYMENT CTR 03 26 2009 0 00 358 09
139814 MNFlRE MN FIRE SERVICE CERTIFICATION 03 26 2009 0 00 440 00
139815 MOOMED MOORE MEDICAL 03 26 2009 0 00 107 03
139816 MSRS MSRS 03 26 2009 0 00 3 028 84
139817 MXLog MX Logic 03 26 2009 0 00 97 00
139818 NAPA NAPA AUTO TRUCK PARTS 03 26 2009 0 00 739 42
139819 NATRET Nationwide Retirement Solution 03 26 2009 0 00 4 074 60
139820 NATRET Nationwide Retirement Solution 03 26 2009 0 00 545 64
139821 NEXTEL NEXTEL 03 26 2009 0 00 2 984 61
139822 OCHJEFF JEFF OCH 03 26 2009 0 00 250 00
139823 parplu Parts Plus 03 26 2009 0 00 7 55
139824 PeteTroy Troy Peterson 03 26 2009 0 00 74 97
139825 piveeme Ernest Pivec 03 26 2009 0 00 500 00
139826 POST POSTMASTER 03 26 2009 0 00 909 35
139827 POST POSTMASTER 03 26 2009 0 00 180 00
139828 PreOne PreferredOne Insurance Company 03 26 2009 0 00 35 302 29
139829 QUAFLO Quality Flow Systems Inc 03 26 2009 0 00 6 681 76
139830 QUILL QUILL CORPORATION 03 26 2009 0 00 116 28
139831 rindray Ray Rindahl 03 26 2009 0 00 256 74
139832 rylhom Ryland Homes 03 26 2009 0 00 13 500 00
139833 SA VSUP Savoie Supply Co Inc 03 26 2009 0 00 95 50
139834 SHOTRU SHOREWOOD TRUE VALUE 03 26 2009 0 00 44 71
139835 Southwes Southwest Metro Chamber of Com 03 26 2009 0 00 20 00
139836 SPRPCS SPRINT PCS 03 26 2009 0 00 250 80
139837 SUBCHE SUBURBAN CHEVROLET 03 26 2009 0 00 53 84
139838 TECGRA TECHNAGRAPHICS 03 26 2009 0 00 155 44
139839 TWISEE TWIN CITY SEED CO 03 26 2009 0 00 287 55
139840 UNIW A Y UNITED WAY 03 26 2009 0 00 55 65
139841 WACFAR W ACONIA FARM SUPPLY 03 26 2009 0 00 119 75
139842 WINGRICH RICHARD WING 03 26 2009 0 00 73 33
139843 WWGRA WW GRAINGER INC 03 26 2009 0 00 253 50
139844 XCEL XCEL ENERGY INC 03 26 2009 0 00 19 823 18
139845 post POSTMASTER 04 01 2009 0 00 1 602 50
139846 AFLAC American Family Life Assurance 04 02 2009 0 00 187 90
139847 ARA WOR ARAMARK WORK APPAREL UNIFORM 04 02 2009 0 00 181 38
139848 ASBENE ASSURANT EMPLOYEE BENEFITS 04 02 2009 0 00 1 167 11
Page 2
302
CITY OF CHANHASSEN Accounts Payable Printed 04 03 2009 11 34
User danielle Checks by Date Summary by Check Number Summary
Check Number Vendor No Vendor Name Check Date Void Amount Check Amount
139849 BCATRA BCA TRAINING DEVELOPMENT 04 02 2009 0 00 75 00
139850 BoleChri Christopher Boles 04 02 2009 0 00 195 00
139851 BOYTRU Boyer Truck Parts 04 02 2009 0 00 46 31
139852 carcou Carver County 04 02 2009 0 00 43 74
139853 CARSWC CARVER SWCD 04 02 2009 0 00 25 00
139854 CENTEL CENTURY TEL 04 02 2009 0 00 2 420 52
139855 charbane Charles Baney Son 04 02 2009 0 00 500 00
139856 CHIHCHAR CHARLES CHIHOS 04 02 2009 0 00 32 00
139857 CUMNOR CUMMINS NORTH CENTRAL 04 02 2009 0 00 30 83
139858 F ACMOT FACTORY MOTOR PARTS COMPANY 04 02 2009 0 00 5 04
139859 FIRFIN FIRE FINDINGS 04 02 2009 0 00 87 95
139860 GAGNNANCNANCY GAGNER 04 02 2009 0 00 85 00
139861 hach Hach Company 04 02 2009 0 00 186 96
139862 HDsup HD Supply Waterworks LID 04 02 2009 0 00 1 278 00
139863 HENTEC HENNEPIN TECHNICAL COLLEGE 04 02 2009 0 00 285 00
139864 HooThr Hoops Threads 04 02 2009 0 00 31 95
139865 INFRAT INFRATECH 04 02 2009 0 00 410 86
139866 InnOff Innovative Office Solutions L 04 02 2009 0 00 329 09
139867 INTDET INTERSTATE POWERSYSTEMS 04 02 2009 0 00 156 46
139868 JWPEP JW PEPPER SON INC 04 02 2009 0 00 70 82
139869 KILELE KILLMER ELECTRIC CO INC 04 02 2009 0 00 270 00
139870 KIMHOR KIMLEY HORN AND ASSOCIATES INC 04 02 2009 0 00 13 622 83
139871 kommyele Anatoliy and Yelena Komm 04 02 2009 0 00 25 00
139872 KRESPR KREMER SPRING ALIGNMENT INC 04 02 2009 0 00 102 24
139873 LEAMIN LEAGUE OF MINNESOTA CITIES 04 02 2009 0 00 20 00
139874 MNFIRE MN FIRE SERVICE CERTIFICATION 04 02 2009 0 00 20 00
139875 MNHEAL MN DEPT OF HEALTH 04 02 2009 0 00 64 00
139876 MNLABO MN DEPT OF LABOR AND INDUSTRY 04 02 2009 0 00 100 00
139877 MNPOL MN Pollution Control Agency 04 02 2009 0 00 32 00
139878 MVEC MN V ALLEY ELECTRIC COOP 04 02 2009 0 00 4 835 89
139879 NAPA NAPA AUTO TRUCK PARTS 04 02 2009 0 00 193 05
139880 PARTS PARTS ASSOCIATES INC 04 02 2009 0 00 90 24
139881 PioRes Pioneer Research Corporation 04 02 2009 0 00 544 14
139882 POMTIR POMP S TIRE SERVICE INC 04 02 2009 0 00 423 06
139883 SPSSLP SPS Companies St Louis Park 04 02 2009 0 00 352 25
139884 STPSTA ST PAUL STAMP WORKS 04 02 2009 0 00 66 82
139885 STREIC STREICHER S 04 02 2009 0 00 201 18
139886 SUBCHE SUBURBAN CHEVROLET 04 02 2009 0 00 16 79
139887 szyman Szymanski s S l Inc 04 02 2009 0 00 345 38
139888 UB 00185 EDINA REALTY TITLE 04 02 2009 0 00 46 12
139889 UB 00186 LAKEWlNDSNATURALFOODCOOP 04 02 2009 0 00 95 19
139890 UB 00187 INC TITLE SERVICE 04 02 2009 0 00 135 52
139891 UB 00188 ALLEN LEE HOMES INC 04 02 2009 0 00 7 22
139892 UB 00189 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139893 UB 00190 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139894 UB 00191 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139895 UB 00192 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139896 UB 00193 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139897 UB 00194 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139898 UB 00195 LAKE HARRISON DEVELOPMENT LLC 04 02 2009 0 00 8 11
139899 UB 00196 TIMOTHY ANDERSON 04 02 2009 0 00 7 40
139900 UB 00197 DANIEL MURPHY 04 02 2009 0 00 24 00
139901 UB 00198 BANK OF AMERICA 04 02 2009 0 00 21 08
139902 UB 00199 EDINA REALTY TITLE 04 02 2009 0 00 12 44
139903 UB 00200 LEGACY CONSTRUCTION FINANCE L 04 02 2009 0 00 81 15
139904 UB 00201 BRACE HELGESON INC 04 02 2009 0 00 11 45
139905 UB 00202 EDINA REALTY TITLE 04 02 2009 0 00 178 44
139906 Uhlcom UHL Company Inc 04 02 2009 0 00 313 13
139907 UNIP A V UNIQUE PAVING MATERIALS 04 02 2009 0 00 548 69
139908 USABLU USA BLUE BOOK 04 02 2009 0 00 126 24
139909 warnlori Lori Wamberg 04 02 2009 0 00 95 00
139910 wesmac Western Machine Spring Manuf 04 02 2009 0 00 281 16
Page 3
303
CITY OF CHANHASSEN
User danielle
Check Number
139911
139912
139913
Vendor No
xcel
ZACKS
ZARBRU
Accounts Payable
Checks by Date Summary by Check Number
Vendor Name
XCEL ENERGY INC
ZACK S INC
ZARNO fH BRUSH WORKS INC
Check Date
04 02 2009
04 02 2009
04 02 2009
Report Total
Printed 04 03 2009 11 34
Summary
Void Amount
0 00
0 00
0 00
90 00
Check Amount
27 586 94
705 17
3 469 77
318 867 40
Page 4
304
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
A I ELECTRIC SERVICE
AIELE A I ELECTRIC SERVICE
Ck 139780 03 26 09
Iny 14349
Line Item Date
02 28 09
Iny 14349 Total
Iny 14350
Line Item Date
02 28 09
Iny 14350 Total
Iny 14351
Line Item Date
02 28 09
Iny 14351 Total
Iny 14352
Line Item Date
02 28 09
Iny 14352 Total
Iny 14353
Line Item Date
02 28 09
Iny 14353 Total
Iny 14354
Line Item Date
02 28 09
Iny 14354 Total
Ck 139780 Total
AIELE
A I ELECTRIC SERVICE
Line Item Description
Lift Station Install Buck Boost Transfor 722 49
722 49
Line Item Description
Water PlantCk electrical equip hot smel 65 00
65 00
Line Item Description
Lift Station Ck pump start circuit wirin 65 00
65 00
Line Item Description
Well 2 Trouble shoot heater controls 81 25
81 25
Line Item Description
Lift Station 24 Fixture Photocell 400 69
400 69
Line Item Description
Circuit breaker for generator 19 41
19 41
1 353 84
A I ELECTRIC SERVICE 1 353 84
1 353 84
ACTA MINNESOTA JEFF ENGEL
ACTMIN ACTA MINNESOTA JEFF ENGEL
Ck 139781 03 26 09
Iny 31009
Line Item Date
03 1 0 09
03 1 0 09
Iny 31009 Total
Ck 139781 Total
ACTMIN
Line Item Description
American Chung do Kwan Tae Kwon Do Assoc
American Chung do Kwan Tae Kwon Do Assoc
71 00
2 379 00
2 450 00
2 450 00
ACTA MINNESOTA JEFF ENGEL 2 450 00
ACTA MINNESOTA JEFF ENGEL 2 450 00
Page 1
305
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
ALLEN LEE HOMES INC
UB 00188 ALLEN LEE HOMES INC
Ck 139891 04 02 09
Inv
Line Item Date
03 31 09
Inv Total
Line Item Description
Refund check 7 22
7 22
Ck 139891 Total 7 22
UB 00188 ALLEN LEE HOMES INC 7 22
ALLEN LEE HOMES INC 7 22
Alpha Video and Audio Inc
alpvid Alpha Video and Audio Inc
Ck 139782 03 26 09
Inv SVCINV09845
Line Item Date Line Item Description
03 20 09 Labor on CAM 2
Inv SVCINV09845 Total
95 00
95 00
Ck 139782 Total 95 00
alpvid Alpha Video and Audio Inc 95 00
Alpha Video and Audio Inc 95 00
American Family Life Assurance
AFLAC American Family Life Assurance
Ck 139846 04 02 09
Inv 459622
Line Item Date
03 26 09
03 26 09
03 26 09
03 26 09
Inv 459622 Total
Line Item Description
March 2009 charges
March 2009 charges
March 2009 charges
March 2009 charges
6 71
6 71
15 75
158 73
187 90
Ck 139846 Total 187 90
AFLAC American Family Life Assurance 187 90
American Family Life Assurance 187 90
AMERICAN PUBLIC WORKS ASSOC
APW A AMERICAN PUBLIC WORKS ASSOC
Ck 139725 03 19 09
Inv 03 I1 09
Line Item Date
03 1 1 09
03 1 1 09
Inv 031 109 Total
Line Item Description
APW A Renewal Invoice ID 43762
APW A Renewal Invoice ID 43762
190 00
375 00
565 00
Ck 139725 Total 565 00
APWA AMERICAN PUBLIC WORKS ASSOC 565 00
Page 2
306
CITY OF CHANHAS
User danieIle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
AMERICAN PUBLIC WORKS ASSOC
Amount
565 00
ANDERSON TIMOTHY
UB 00196 ANDERSON TIMOTHY
Ck 139899 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
7 40
7 40
Ck 139899 Total 7 40
UB 00196 ANDERSON TIMOTHY 7 40
ANDERSON TIMOTHY 7 40
ARAMARK
ARAMAR ARAMARK Account
Ck 139784 03 26 09
InY 614940
Line Item Date
03 19 09
InY 614940 Total
101 1170 4110
Line Item Description
Coffee Sugar Creamer supplies 249 23
249 23
Ck 139784 Total 249 23
ARAMAR ARAMARK 249 23
ARAMARK 249 23
ARAMARK WORK APPAREL UNIFORM
ARA WOR ARAMARK WORK APPAREL UNIFORM
Ck 139847 04 02 09
Iny 12241510
Line Item Date Line Item Description
03 14 09 Clothing
Iny 12241510 Total
181 38
181 38
Ck 139847 Total 181 38
ARA WOR ARAMARK WORK APPAREL UNIFORM 181 38
ARAMARK WORK APPAREL UNIFORM 181 38
Assoc of Public Manager Prof
APMP Assoc of Public Manager Prof
Ck 139783 03 26 09
Iny 032509
Line Item Date
03 25 09
Iny 032509 Total
Line Item Description
2009 Membership Renewal APMP 30 00
30 00
Ck 139783 Total 30 00
APMP Assoc of Public Manager Prof 30 00
Assoc of Public Manager Prof 30 00
Page 3
307
CITY OF CHANHAS
User danielle
ASSURANT EMPLOYEE BENEFITS
ASBENE ASSURANT EMPLOYEE BENEFITS
Ck 139848 04 02 09
Iny 032409
Line Item Date
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
Iny 032409 Total
Ck 139848 Total
ASBENE
Line Item Description
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 LID Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
April 2009 L TD Insurance Charges
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
4 85
5 98
5 98
6 11
13 95
14 80
17 07
19 30
24 42
27 36
34 71
36 73
37 30
37 50
48 53
72 73
83 83
84 86
87 47
102 86
123 21
138 12
139 44
1 167 11
1 167 11
ASSURANT EMPLOYEE BENEFITS
ASSURANT EMPLOYEE BENEFITS 1 167 11
BANK OF AMERICA
UB 00198 BANK OF AMERICA
Ck 139901 04 02 09
Iny
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Iny Total
Ck 139901 Total
UB 00198
BANK OF AMERICA
Line Item Description
Refund check
Refund check
Refund check
Refund check
BANK OF AMERICA
BCA TRAINING DEVELOPMENT
BCATRA BCA TRAINING DEVELOPMENT
Ck 139777 03 20 09
Iny 031909
Line Item Date
03 19 09
Line Item Description
Background Check 2
1 167 11
1 58
2 95
3 28
13 27
21 08
21 08
21 08
21 08
30 00
Page 4
308
CITY OF CHANHAS
User danielle
Inv 031909 Total
Ck 139777 Total
Ck 139785
Inv 032609
Line Item Date
03 26 09
Inv 032609 Total
Ck 139785 Total
Ck 139849
Inv 040209
Line Item Date
04 02 09
04 02 09
Inv 040209 Total
Ck 139849 Total
BCATRA
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
30 00
30 00
03 26 09
Line Item Description
Criminal Background Investigation Qty 1 15 00
15 00
15 00
04 02 09
Line Item Description
Criminal Background Investigation Qty 1
Criminal Background Investigations Qty 4
15 00
60 00
75 00
75 00
BCA TRAINING DEVELOPMENT 120 00
BCA TRAINING DEVELOPMENT 120 00
BENIEK PROPERTY SERVICES INC
BENPRO BENIEK PROPERTY SERVICES INC
Ck 139786 03 26 09
Inv 133562
Line Item Date
03 15 09
Inv 133562 Total
Ck 139786 Total
BENPRO
Line Item Description
Snowplowing Commercial 346 00
346 00
346 00
BENIEK PROPERTY SERVICES INC 346 00
BENIEK PROPERTY SERVICES INC 346 00
Boles Christopher
BoleChri Boles Christopher
Ck 139850 04 02 09
Inv 032709
Line Item Date
03 27 09
Inv 032709 Total
Inv 033109
Line Item Date
03 3l 09
Inv 033109 Total
Ck 139850 Total
BoleChri
Boles Christopher
Line Item Description
Personal Training M Carlson 105 00
105 00
Line Item Description
Personal Training T Egesdal 90 00
90 00
195 00
Boles Christopher 195 00
195 00
Page 5
309
CITY OF CHANHAS
User danielle
BORDER STATES ELECTRIC SUPPLY
BORSTA BORDER STATES ELECTRIC SUPPLY
Ck 139726 03 19 09
InY 99114764
Line Item Date Line Item Description
03 09 09 Misc supplies parts
Iny 99114764 Total
Iny 99116552
Line Item Date Line Item Description
03 09 09 1 G SS Blank Plate
Iny 99116552 Total
Ck 139726 Total
Ck 139787 03 26 09
InY 99112757
Line Item Date Line Item Description
03 06 09 Misc parts supplies
InY 99112757 Total
Ck 139787 Total
BORSTA
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
18 78
18 78
6 35
6 35
25 13
1 288 30
1 288 30
1 288 30
BORDER STATES ELECTRIC SUPPLY 1 313 43
BORDER STATES ELECTRIC SUPPLY
Boyer Truck Parts
BOYTRU Boyer Truck Parts
Ck 139788 03 26 09
InY 277312
Line Item Date Line Item Description
03 09 09 Seal
Iny 277312 Total
Iny 280065
Line Item Date
03 12 09
Iny 280065 Total
Line Item Description
Misc parts supplies
Ck 139788 Total
Ck 139851
InY 277001
Line Item Date
03 02 09
InY 277001 Total
04 02 09
Line Item Description
Eng Htr 10
Ck 139851 Total
BOYTRU Boyer Truck Parts
Boyer Truck Parts
1 313 43
107 60
107 60
33 12
33 12
140 72
46 31
46 31
46 31
187 03
187 03
Page 6
310
CITY OF CHANHAS
User danielIe
BRACE HELGESON INC
UB 00201 BRACE HELGESON INC
Ck 139904 04 02 09
Inv
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Inv Total
Ck 139904 Total
UB 00201
BRACE HELGESON INC
Line Item Description
Refund check
Refund check
Refund check
Refund check
BRACE HELGESON INC
BRAUER ASSOCIATES LTD
BRAUER BRAUER ASSOCIATES LTD
Ck 139727 03 19 09
Inv 1202624
Line Item Date Line Item Description
02 28 09 City Proj PK T 029 083 084 098
Inv 1202624 Total
Ck 139727 Total
BRAUER
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
0 94
1 75
1 80
6 96
11 45
11 45
11 45
11 45
412 50
412 50
412 50
BRAUER ASSOCIATES LTD
BRAUER ASSOCIATES LTD
412 50
BROWN S TIRE AUTO
BROTIR BROWN S TIRE AUTO
Ck 139728 03 19 09
Inv 020209
Line Item Date
02 02 09
02 02 09
Inv 020209 Total
Inv 020409
Line Item Date
02 04 09
Inv 020409 Total
Inv 020909
Line Item Date
02 09 09
Inv 020909 Total
Inv 021909
Line Item Date
02 19 09
Inv 021909 Total
Inv 022409
Line Item Date
02 24 09
Line Item Description
Car Wash 610
Propane
Line Item Description
2 Propane
Line Item Description
Car Wash 604
Line Item Description
Car Wash
Line Item Description
Car Wash 610
412 50
8 00
63 90
71 90
42 60
42 60
8 00
8 00
8 00
8 00
7 00
Page 7
311
CITY OF CHANHAS
User danielle
Inv 022409 Total
Ck 139728 Total
BROTIR
BROWN S TIRE AUTO
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
7 00
137 50
BROWN S TIRE AUTO 137 50
137 50
Buckalew Adam
buckadam Buckalew Adam
Ck 139729 03 19 09
Inv 031609
Line Item Date
03 16 09
Inv 031609 Total
Ck 139729 Total
buckadam
Buckalew Adam
Carver County
carcou Carver County
Ck 139730 03 19 09
Inv 031609
Line Item Date
03 16 09
Inv 031609 Total
Ck 139730 Total
Ck 139778
Inv 031909
Line Item Date
03 19 09
Inv 031909 Total
Ck 139778 Total
Ck 139789
Inv 031809
Line Item Date
03 18 09
03 18 09
Inv 031809 Total
Inv 032009
Line Item Date
03 20 09
Inv 032009 Total
Line Item Description
Picnic Refund 240 00
240 00
240 00
Buckalew Adam 240 00
240 00
Line Item Description
2009 Special Assessments 288 entries@ 4 1 152 00
1 152 00
1 152 00
03 20 09
Line Item Description
Sweeper License Registration 35 00
35 00
35 00
03 26 09
Line Item Description
102 copies of recent changes @ 25 each
Delinquents Auditor s Certs Levy Cert
25 50
493 75
519 25
Line Item Description
Tax Value Cr List for Chan TIF Dist 20 00
20 00
Inv SHERI001214
Line Item Date Line Item Description
03 24 09 Background investigation on liquor licen
Inv SHERI001214 Total
1 006 02
1 006 02
Page 8
312
CITY OF CHANHAS
User danielle
Ck 139789 Total
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
1 545 27
Ck 139852 04 02 09
Inv SHERI001216
Line Item Date Line Item Description
03 31 09 Background Investigation on Liquor Licen
Inv SHERI001216 Total
Ck 139852 Total
carcou
Carver County
43 74
43 74
43 74
Carver County 2 776 01
2 776 01
CARVER SWCD
CARSWC CARVER SWCD
Ck 139853 04 02 09
Inv 033109
Line Item Date
03 31 09
Inv 033109 Total
Ck 139853 Total
CARSWC
CARVER SWCD
Line Item Description
Seedlings for Spring plantings 25 00
25 00
25 00
CARVER SWCD 25 00
25 00
CENTERPOINT ENERGY MINNEGASCO
CENENE CENTERPOINT ENERGY MINNEGASCO
Ck 139732 03 19 09
Inv 030909
Line Item Date
03 09 09
03 09 09
03 09 09
03 09 09
03 09 09
Inv 030909 Total
Ck 139732 Total
Ck 139790
Inv 030909
Line Item Date
03 09 09
Inv 030909 Total
Ck 139790 Total
CENENE
Line Item Description
Feb 2009 Gas Charges
Feb 2009 Gas Charges
Feb 2009 Gas Charges
Feb 2009 Gas Charges
Feb 2009 Gas Charges
97 80
321 41
321 41
1 578 99
2 571 26
4 890 87
4 890 87
03 26 09
Line Item Description
Feb 2009 Gas Charges 435 04
435 04
435 04
CENTERPOINT ENERGY MINNEGASCO 5 325 91
CENTERPOINT ENERGY MINNEGASCO 5 325 91
Page 9
313
CITY OF CHANHAS
User danielle
CENTURY TEL
CENTEL CENTURY TEL
Ck 139854 04 02 09
InY 032109
Line Item Date
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
03 21 09
InY 032109 Total
Ck 139854 Total
CENTEL
CENTURY TEL
Line Item Description
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
March 2009 Charges
CENTURY TEL
CHANHASSEN VETERINARY
CHA VET CHANHASSEN VETERINARY
Ck 139791 03 26 09
Iny 122725
Line Item Date
03 17 09
Iny 122725 Total
Ck 139791 Total
CHA VET
Line Item Description
Impound Dog
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
6 14
6 14
46 81
48 85
49 06
57 71
74 17
108 17
145 40
145 40
158 35
311 71
350 00
912 61
2 420 52
2 420 52
2 420 52
2 420 52
553 33
553 33
553 33
CHANHASSEN VETERINARY
CHANHASSEN VETERINARY
553 33
Charles Baney Son
charbane Charles Baney Son
Ck 139855 04 02 09
InY 033109
Line Item Date
03 3 1 09
03 31 09
Iny 033109 Total
Ck 139855 Total
charbane
Charles Baney Son
Line Item Description
Erosion Escrow 6420 Pleasant Pk
Erosion Escrow 6420 Pleasant Pk
Charles Baney Son
553 33
250 00
250 00
500 00
500 00
500 00
500 00
Page 10
314
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
CHIHOS CHARLES
CHIHCHAR CHIHOS CHARLES
Ck 139856 04 02 09
Inv 033009
Line Item Date
03 30 09
Inv 033009 Total
Line Item Description
Water Supply System Operator Exam App 32 00
32 00
Ck 139856 Total 32 00
CHIHCHAR CHIHOS CHARLES 32 00
CHIHOS CHARLES 32 00
CUMMINS NORTH CENTRAL
CUMNOR CUMMINS NORTH CENTRAL
Ck 139792 03 26 09
Inv 10091540
Line Item Date Line Item Description
03 17 09 Exercise timer not working
Inv 10091540 Tot
891 33
891 33
Inv 10092235
Line Item Date Line Item Description
03 20 09 CR half of mileage half of travel time
Inv 10092235 Total
373 84
373 84
Ck 139792 Total 517 49
Ck 139857 04 02 09
Inv 10092378
Line Item Date Line Item Description
03 23 09 Switch Rocker
Inv 10092378 Total
30 83
30 83
Ck 139857 Total 30 83
CUMNOR CUMMINS NORTH CENTRAL 548 32
CUMMINS NORTH CENTRAL 548 32
CUT ABOVE WOOD CO INC
CUTABO CUT ABOVE WOOD CO INC
Ck 139793 03 26 09
Inv 448058
Line Item Date
03 18 09
Inv 448058 Total
Line Item Description
Street Tree Pruning 2 645 46
2 645 46
Ck 139793 Total 2 645 46
CUTABO CUT ABOVE WOOD CO INC 2 645 46
CUT ABOVE WOOD CO INC 2 645 46
Page 11
315
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
DAHL TERRY
DAHL TERR DAHL TERRY
Ck 139794 03 26 09
Iny 31009
Line Item Date
03 10 09
Iny 31009 Total
Ck 139794 Total
DAHLTERR
DAHL TERRY
Line Item Description
American Chung do Kwan Tae Kwon Do Assoc 829 00
829 00
829 00
DAHL TERRY 829 00
829 00
DAMON FARBER ASSOCIATES
DAMFAR DAMON FARBER ASSOCIATES
Ck 139733 03 19 09
Iny 20500
Line Item Date
03 03 09
Iny 20500 Total
Ck 139733 Total
DAMFAR
Line Item Description
City Center Park 01 23 09 02 26 09 332 50
332 50
332 50
DAMON FARBER ASSOCIATES 332 50
DAMON FARBER ASSOCIATES 332 50
DELEGARD TOOL COMPANY
DEL TOO DELEGARD TOOL COMPANY
Ck 139735 03 19 09
Iny 360163
Line Item Date
02 10 09
InY 360163 Total
InY 364816
Line Item Date
02 25 09
Iny 364816 Total
Ck 139735 Total
DEL TOO
Line Item Description
Ratchet Renewal Ratchet Renew CR 25 41
25 41
Line Item Description
Postage Ratchet Renew 27 37
27 37
1 96
DELEGARDTOOLCOMPANY 1 96
DELEGARD TOOL COMPANY 1 96
Delta Dental
DelDen Delta Dental
Ck 139734 03 19 09
InY 031509
Line Item Date
03 15 09
03 15 09
03 15 09
03 15 09
InY 031509 Total
Line Item Description
April 2009 Premium
April 2009 Premium
April 2009 Premium
April 2009 Premium
49 24
77 44
221 74
1 294 08
1 642 50
Page 12
316
CITY OF CHANHAS
User danielle
Ck 139734 Total
DelDen
Delta Dental
Delta Dental
DYNAMEX DELIVERS NOW
DYNAME DYNAMEX DELIVERS NOW
Ck 139736 03 19 09
Iny 1402640
Line Item Date Line Item Description
03 05 09 Deliyery to Oertel Archeticts
Iny 1402640 Total
Ck 139736 Total
DYNAME
DYNAMEX DELIVERS NOW
DYNAMEX DELIVERS NOW
EDEN PRAIRIE HIGH SCHOOL
EDEHIG EDEN PRAIRIE HIGH SCHOOL
Ck 139737 03 19 09
Iny 545
Line Item Date
03 06 09
Iny 545 Total
Ck 139737 Total
EDEHIG
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
1 642 50
1 642 50
1 642 50
60 77
60 77
60 77
60 77
60 77
Line Item Description
Chan Dance for Fun Auditorium Supy Tec 1 695 40
1 695 40
1 695 40
EDEN PRAIRIE HIGH SCHOOL
EDEN PRAIRIE HIGH SCHOOL 1 695 40
EDINA REALTY TITLE
UB 00185 EDINA REALTY TITLE
Ck 139888 04 02 09
Iny
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Iny Total
Ck 139888 Total
UB 00185
Line Item Description
Refund check
Refund check
Refund check
Refund check
EDINA REALTY TITLE
UB 00199 EDINA REALTY TITLE
Ck 139902 04 02 09
Iny
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Iny Total
Line Item Description
Refund check
Refund check
Refund check
Refund check
1 695 40
1 30
5 32
15 20
24 30
46 12
46 12
46 12
0 17
0 72
1 77
9 78
12 44
Page 13
317
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Ck 139902 Total
Amount
12 44
UB 00199 EDINA REALTY TITLE 12 44
UB 00202 EDINA REALTY TITLE
Ck 139905 04 02 09
Iny
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Iny Total
Line Item Description
Refund check
Refund check
Refund check
Refund check
10 34
42 08
43 59
82 43
178 44
Ck 139905 Total 178 44
UB 00202 EDINA REALTY TITLE 178 44
EDINA REALTY TITLE 237 00
Engel Water Testing Ine
engwat Engel Water Testing Ine
Ck 139796 03 26 09
Iny 096248
Line Item Date
Iny 096248 Total
Line Item Description
25 water samples collected 02 26 09 350 00
350 00
Ck 139796 Total 350 00
engwat Engel Water Testing Ine 350 00
Engel Water Testing Ine 350 00
ENGELHARDT KAREN
ENGEKARE ENGELHARDT KAREN
Ck 139795 03 26 09
Iny 032009
Line Item Date Line Item Description
03 20 09 Dessert for Sr Center Function 03 19 09
Iny 032009 Total
36 43
36 43
Ck 139795 Total 36 43
ENGEKARE ENGELHARDT KAREN 36 43
ENGELHARDT KAREN 36 43
ESRI INC
esri ESRI INC
Ck 139738 03 19 09
InY 91936143
Line Item Date Line Item Description
03 12 09 ArcInfo ArcView ArcGis
InY 91936143 Total
8 041 80
8 041 80
Ck 139738 Total 8 041 80
Page 14
318
CITY OF CHANHAS
User danieIle
esri ESRI INC
ESRI INC
FACTORY MOTOR PARTS COMPANY
FACMOT FACTORY MOTOR PARTS COMPANY
Ck 139858 04 02 09
InY 03051373
Line Item Date Line Item Description
03 09 09 Pro Batt Defectiye Credit
InY 03051373 Total
Iny 13040529
Line Item Date Line Item Description
02 18 09 Credit for Battery Cores
Iny 13040529 Total
Iny 13054792
Line Item Date Line Item Description
03 12 09 Credit for Battery Cores
Iny 13054792 Total
InY 61120649
Line Item Date Line Item Description
03 11 09 U Joint C
Iny 61120649 Total
InY 61122023
Line Item Date Line Item Description
03 17 09 Pro Batt
InY 61122023 Total
InY 61122439
Line Item Date Line Item Description
03 18 09 Clutch GSMP
Iny 61122439 Total
Ck 139858 Total
FACMOT
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
8 041 80
8 041 80
166 24
166 24
7 00
7 00
17 50
17 50
58 53
58 53
39 88
39 88
97 37
97 37
5 04
FACTORY MOTOR PARTS COMPANY 5 04
FACTORY MOTOR PARTS COMPANY
FERRELLGAS
FERREL FERRELLGAS
Ck 139739 03 19 09
Iny D055269
Line Item Date Line Item Description
03 06 09 Propane
Iny D055269 Total
Ck 139739 Total
FERREL FERRELLGAS
FERRELLGAS
5 04
72 42
72 42
72 42
72 42
72 42
Page 15
319
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
FIRE FINDINGS
FIRFIN FIRE FINDINGS
Ck 139859 04 02 09
Iny 032709
Line Item Date
03 27 09
Iny 032709 Total
Line Item Description
Subscription Binder System Order 87 95
87 95
Ck 139859 Total 87 95
FIRFIN FIRE FINDINGS 87 95
FIRE FINDINGS 87 95
FIRSTLAB
FIRLAB FIRSTLAB
Ck 139797 03 26 09
Iny 82673
Line Item Date Line Item Description
03 09 09 Random Breath Alch
Iny 82673 Total
35 00
35 00
Ck 139797 Total 35 00
FIRLAB FIRSTLAB 35 00
FIRSTLAB 35 00
FORCE AMERICA INC
FORAME FORCE AMERICA INC
Ck 139798 03 26 09
Iny 1317395
Line Item Date Line Item Description
02 27 09 Braided hose a Ring X Swiyel Union Adap
Iny 1317395 Total
345 32
345 32
Iny 1318066
Line Item Date Line Item Description
03 11 09 Switch Rocker SPDT Illuminated
Iny 1318066 Total
61 08
61 08
Ck 139798 Total 406 40
FORAME FORCE AMERICA INC 406 40
FORCE AMERICA INC 406 40
GAGNER NANCY
GAGNNANC GAGNER NANCY
Ck 139860 04 02 09
Iny 032509
Line Item Date
03 25 09
03 25 09
Iny 032509 Total
Line Item Description
Mom n Me Craft Class Program Supplies
Mom n Me Craft Class Instructor Fee
10 00
75 00
85 00
Ck 139860 Total 85 00
Page 16
320
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
GAGNNANC GAGNER NANCY
Amount
85 00
GAGNER NANCY 85 00
Gunther Steve
guntstev Gunther Steve
Ck 139740 03 19 09
Inv 031809
Line Item Date
03 18 09
Inv 031809 Total
Line Item Description
Erosion Escrow 3628 Hickory Rd 250 00
250 00
Ck 139740 Total 250 00
guntstev Gunther Steve 250 00
Gunther Steve 250 00
H B Specialized Products Inc
HBSpe H B Specialized Products Inc
Ck 139743 03 19 09
Inv 21660
Line Item Date
03 06 09
Inv 21660 Total
Line Item Description
Repair to Modemfold doors pull cable 518 29
518 29
Ck 139743 Total 518 29
HBSpe H B Specialized Products Inc 518 29
H B Specialized Products Inc 518 29
Hach Company
hach Hach Company
Ck 139861 04 02 09
Inv 6154354
Line Item Date Line Item Description
03 18 09 Wiper Disposable Hardness 3 Test Soln
Inv 6154354 Total
186 96
186 96
Ck 139861 Total 186 96
hach Hach Company 186 96
Hach Company 186 96
HANSEN THORP PELLINEN OLSON
HANTHO HANSEN THORP PELLINEN OLSON
Ck 139741 03 19 09
Inv 17763
Line Item Date
03 04 09
03 04 09
Inv 17763 Total
Line Item Description
Proj 09 006 Lakota Ln Cul de Sac 09 01
Proj 09 006 Lakota Ln Cul de Sac 09 01
1 300 00
2 215 57
3 515 57
Ck 139741 Total 3 515 57
Page 17
321
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
HANTHO HANSEN THORP PELLINEN OLSON
Amount
3 515 57
HANSEN THORP PELLINEN OLSON 3 515 57
HARDWOOD CREEK LUMBER INC
HARCRE HARDWOOD CREEK LUMBER INC
Ck 139742 03 19 09
Inv 7966
Line Item Date Line Item Description
03 09 09 48 Pine Lath
Inv 7966 Total
231 64
231 64
Ck 139742 Total 231 64
HARCRE HARDWOOD CREEK LUMBER INC 231 64
HARDWOOD CREEK LUMBER INC 231 64
HAWKINS CHEMICAL
HA WCHE HAWKINS CHEMICAL
Ck 139799 03 26 09
Inv 1280794RI
Line Item Date Line Item Description
02 28 09 Chlorine Cylinders
Inv 1280794RI Total
40 00
40 00
Ck 139799 Total 40 00
HA WCHE HAWKINS CHEMICAL 40 00
HAWKINS CHEMICAL 40 00
HD Supply Waterworks L TD
HDsup HD Supply Waterworks L TD
Ck 139800 03 26 09
Inv 8656983
Line Item Date Line Item Description
03 06 09 flange flstee1 gasket reg exh val
Inv 8656983 Total
478 27
478 27
Inv 8676501
Line Item Date Line Item Description
03 06 09 air vac sewer valve
Inv 8676501 Total
798 75
798 75
Ck 139800 Total 1 277 02
Ck 139862 04 02 09
Inv 8676585
Line Item Date Line Item Description
03 23 09 1 Crispin M 1 0 Short Body
Inv 8676585 Total
1 278 00
1 278 00
Ck 139862 Total 1 278 00
HDsup HD Supply Waterworks L TD 2 555 02
Page 18
322
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
HD Supply Waterworks L TD
Amount
2 555 02
HEADLINERS PERFORMING ARTS
HEADLI HEADLINERS PERFORMING ARTS
Ck 139779 03 20 09
Iny 032009
Line Item Date
03 20 09
Iny 032009 Total
Line Item Description
MPLS Northrup dance entry fees 3 210 00
3 210 00
Ck 139779 Total 3 210 00
HEADLI HEADLINERS PERFORMING ARTS 3 210 00
HEADLINERS PERFORMING ARTS 3 210 00
HELMETS R US
HELRUS HELMETS R US
Ck 139801 03 26 09
Iny 24662
Line Item Date Line Item Description
03 19 09 Helmets
Iny 24662 Total
1 083 50
1 083 50
Ck 139801 Total 1 083 50
HELRUS HELMETS R US 1 083 50
HELMETS R US 1 083 50
HENNEPIN TECHNICAL COLLEGE
HENTEC HENNEPIN TECHNICAL COLLEGE
Ck 139863 04 02 09
Iny 169492
Line Item Date
03 02 09
Iny 169492 Total
Line Item Description
MN Commercial Vehicle Inspector Spring 95 00
95 00
Iny 169493
Line Item Date
03 02 09
Iny 169493 Total
Line Item Description
MN Commercial Vehicle Inspector Spring 95 00
95 00
InY 170419
Line Item Date
03 23 09
Iny 170419 Total
Line Item Description
MN Commercial Vehicle Inspector Spring 95 00
95 00
Ck 139863 Total 285 00
HENTEC HENNEPIN TECHNICAL COLLEGE 285 00
HENNEPIN TECHNICAL COLLEGE 285 00
Page 19
323
CITY OF CHANHAS
User danieIle
HIGHWAY TECHNOLOGIES
HITECH HIGHWAY TECHNOLOGIES
Ck 139802 03 26 09
Inv 65014759001
Line Item Date
03 05 09
Inv 65014759001
Ck 139802 Total
HITECH
Line Item Description
Safety School Training Seminar
Total
HIGHWAY TECHNOLOGIES
HIGHWAY TECHNOLOGIES
HOESE DOUG
HOESDOUG HOESE DOUG
Ck 139803 03 26 09
Inv 031909
Line Item Date
03 19 09
Inv 031909 Total
Ck 139803 Total
HOESDOUG
HOESE DOUG
Hoops Threads
HooThr Hoops Threads
Ck 139864 04 02 09
Inv 677
Line Item Date
02 27 09
Inv 677 Total
Ck 139864 Total
HooThr
Hoops Threads
Line Item Description
Reimburse for mileage for training
HOESE DOUG
Line Item Description
Shirts with Chan Utility Logo
Hoops Threads
ICMA RETIREMENT AND TRUST 457
ICMART ICMA RETIREMENT AND TRUST 457
Ck 139804 03 26 09
Inv
Line Item Date
03 24 09
03 24 09
Inv Total
Ck 139804 Total
ICMART
Line Item Description
PR Batch 427 3 2009 ICMA
PR Batch 427 3 2009 ICMA
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
239 70
239 70
239 70
239 70
239 70
33 00
33 00
33 00
33 00
33 00
31 95
31 95
31 95
31 95
31 95
100 00
1 310 00
1 410 00
1 410 00
ICMA RETIREMENT AND TRUST 457
ICMA RETIREMENT AND TRUST 457 1 410 00
1 410 00
Page 20
324
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
INDEPENDENT SCHOOL DIST 112
INDSCH INDEPENDENT SCHOOL DIST 112
Ck 139805 03 26 09
Inv 6211128IN
Line Item Date Line Item Description
10 31 08 Bus Trips to the Fire Stat Bluff Crk Ele
Inv 6211128IN Tot
72 92
72 92
Inv 6211130IN
Line Item Date Line Item Description
10 31 08 Bus Trips to the Fire Stat BluffCrk Ele
Inv 6211130IN Total
145 84
145 84
Ck 139805 Total 218 76
INDSCH INDEPENDENT SCHOOL DIST 112 218 76
INDEPENDENT SCHOOL DIST 112 218 76
INFRATECH
INFRAT INFRATECH
Ck 139865 04 02 09
Inv 900106
Line Item Date Line Item Description
03 13 09 PSI Leader Hose
Inv 900106 Total
410 86
410 86
Ck 139865 Total 410 86
INFRAT INFRATECH 410 86
INFRA TECH 410 86
Innovative Office Solutions L
InnOff Innovative Office Solutions L
Ck 139806 03 26 09
Inv W071221531
Line Item Date
03 17 09
Inv W071221531
Line Item Description
Misc office supplies
Total
63 87
63 87
Ck 139806 Total 63 87
Ck 139866 04 02 09
Inv OE1389101
Line Item Date
03 19 09
Inv OE1389101
Line Item Description
Toner Cartridge Cyan
Total
329 09
329 09
Ck 139866 Total 329 09
InnOff Innovative Office Solutions L 392 96
Innovative Office Solutions L 392 96
Page 21
325
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
Innovative Renovators
innren Innovative Renovators
Ck 139744 03 19 09
Inv 031809
Line Item Date Line Item Description
03 18 09 Erosion Escrow 8114 Dakota Ln
Inv 031809 Total
250 00
250 00
Ck 139744 Total 250 00
innren Innovative Renovators 250 00
Innovative Renovators 250 00
INTERSTATE POWERSYSTEMS
INTDET INTERSTATE POWERSYSTEMS
Ck 139867 04 02 09
Inv COOI03809501
Line Item Date Line Item Description
03 23 09 Kit Filter P FRT
Inv COO103809501 Total
156 46
156 46
Ck 139867 Total 156 46
INTDET INTERSTATE POWERSYSTEMS 156 46
INTERSTATE POWERSYSTEMS 156 46
J Rohs Homes Ine
jrohs J Rohs Homes Ine
Ck 139746 03 19 09
Inv 031809
Line Item Date
03 18 09
03 18 09
03 18 09
03 18 09
03 18 09
03 18 09
Inv 031809 Total
Line Item Description
2185 Lake Harrison Rd Permit 2008 0 1999
2185 Lake Harrison Rd Permit 2008 0 1999
2185 Lake Harrison Rd Permit 2008 0 1999
2185 Lake Harrison Rd Permit 2008 0 1999
2185 Lake Harrison Rd Permit 2008 01999
2185 Lake Harrison Rd Permit 2008 0 1999
75 00
200 00
338 00
500 00
1 825 00
2 587 00
5 525 00
Ck 139746 Total 5 525 00
jrohs J Rohs Homes Ine 5 525 00
J Rohs Homes Ine 5 525 00
JEFFERSON FIRE SAFETY INC
JEFFIR JEFFERSON FIRE SAFETY INC
Ck 139745 03 19 09
Inv 156979
Line Item Date
03 11 09
Inv 156979 Total
Line Item Description
Ranger 16 Pull On Rubber Boots 393 37
393 37
Ck 139745 Total 393 37
Page 22
326
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
Ck 139807
Iny 156556
Line Item Date
02 25 09
Iny 156556 Total
03 26 09
Line Item Description
TFT Gated Y 2 5 NH X 1 5 NH Outlets 570 00
570 00
Iny 156747
Line Item Date
03 04 09
Iny 156747 Total
Line Item Description
Harrington NH Long Handle Elbow NHLH El 326 01
326 01
Ck 139807 Total 896 01
JEFFIR JEFFERSON FIRE SAFETY INC 1 289 38
JEFFERSON FIRE SAFETY INC 1 289 38
JW PEPPER SON INC
JWPEP JW PEPPER SON INC
Ck 139868 04 02 09
Iny 11580610
Line Item Date Line Item Description
03 30 09 Let There Be Peace on Earth
Iny 11580610 Total
5 59
5 59
Iny 11580611
Line Item Date Line Item Description
03 30 09 Dancing Queen
Iny 11580611 Total
65 23
65 23
Ck 139868 Total 70 82
JWPEP JW PEPPER SON INC 70 82
JW PEPPER SON INC 70 82
KENNEDY GRAVEN CHARTERED
KENGRA KENNEDY GRAVEN CHARTERED
Ck 139747 03 19 09
InY 88472
Line Item Date
02 28 09
Iny 88472 Total
Line Item Description
Dinner Theater Redeyelopment CH135 00058 264 00
264 00
Ck 139747 Total 264 00
KENGRA KENNEDY GRAVEN CHARTERED 264 00
KENNEDY GRAVEN CHARTERED 264 00
KILLMER ELECTRIC CO INC
KlLELE KILLMER ELECTRIC CO INC
Ck 139869 04 02 09
Iny 68198
Line Item Date
03 24 09
InY 68198 Total
Line Item Description
Retrofit 3 HPS street lights wILED lamps 135 00
135 00
Page 23
327
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
Inv 68199
Line Item Date
03 24 09
Inv 68199 Total
Line Item Description
1 st light out north of RR tracks 135 00
135 00
Ck 139869 Total 270 00
KILELE KILLMER ELECTRIC CO INC 270 00
KILLMER ELECTRIC CO INC 270 00
KIMLEY HORN AND ASSOCIATES INC
KIMHOR KIMLEY HORN AND ASSOCIATES INC
Ck 139808 03 26 09
Inv 3808912
Line Item Date Line Item Description
02 28 09 Kerber Pond Landscape
Inv 3808912 Total
5 073 44
5 073 44
Inv 3808913
Line Item Date Line Item Description
02 28 09 Cimmeron Rain Garden
Inv 3808913 Total
1 093 14
1 093 14
Ck 139808 Total 6 166 58
Ck 139870 04 02 09
Inv 3780408
Line Item Date Line Item Description
01 31 09 Dogwood Rd Improvements CP 06 06
Inv 3780408 Total
4 428 64
4 428 64
Inv 3780412
Line Item Date Line Item Description
01 31 09 Kerber Pond Landscape IMP CP 08 01 1 A
Inv 3780412 Total
4 193 64
4 193 64
Inv 3780413
Line Item Date Line Item Description
01 31 09 Cimmeron Rain Garden
Inv 3780413 Total
1 770 20
1 770 20
Inv 3783893
Line Item Date Line Item Description
01 31 09 2005 MUSA Area Expansion CP04 05 06 05
Inv 3783893 Total
1 470 75
1 470 75
Inv 3808911
Line Item Date Line Item Description
02 28 09 Downtown Transit Station CP 08 11
Inv 3808911 Total
1 759 60
1 759 60
Ck 139870 Total 13 622 83
KIMHOR KIMLEY HORN AND ASSOCIATES INC 19 789 41
KIMLEY HORN AND ASSOCIATES INC 19 789 41
Page 24
328
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 I 1 37
Amount
KIND DEBRA
KlNDDEBR KIND DEBRA
Ck 139809 03 26 09
Iny 032409
Line Item Date
Iny 032409 Total
Line Item Description
Chan Connection Summer 2009 414 38
414 38
Ck 139809 Total 414 38
KlNDDEBR KIND DEBRA 414 38
KIND DEBRA 414 38
Komm Anatoliy and Yelena
kommyele Komm Anatoliy and Yelena
Ck 139871 04 02 09
Iny 032509
Line Item Date
03 25 09
Iny 032509 Total
Line Item Description
Refund garden plot fee 25 00
25 00
Ck 139871 Total 25 00
kommyele Komm Anatoliy and Yelena 25 00
Komm Anatoliy and Yelena 25 00
KREMER SPRING ALIGNMENT INC
KRESPR KREMER SPRING ALIGNMENT INC
Ck 139872 04 02 09
Iny INV0034977
Line Item Date Line Item Description
03 23 09 Ubolts
Iny INV0034977 Total
102 24
102 24
Ck 139872 Total 102 24
KRESPR KREMER SPRING ALIGNMENT INC 102 24
KREMER SPRING ALIGNMENT INC 102 24
LAKE HARRISON DEVELOPMENT LLC
UB 00189 LAKE HARRISON DEVELOPMENT LLC
Ck 139892 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
8 11
8 1 I
Ck 139892 Total 8 11
UB 00189 LAKE HARRISON DEVELOPMENT LLC 8 11
UB 00190 LAKE HARRISON DEVELOPMENT LLC
Ck 139893 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check 8 11
Page 25
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Iny Total
Amount
8 11
Ck 139893 Total 8 11
UB 00190 LAKE HARRISON DEVELOPMENT LLC 8 11
UB 00191 LAKE HARRISON DEVELOPMENT LLC
Ck 139894 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
8 11
8 11
Ck 139894 Total 8 11
UB 00191 LAKE HARRISON DEVELOPMENT LLC 8 11
UB 00192 LAKE HARRISON DEVELOPMENT LLC
Ck 139895 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
8 11
8 11
Ck 139895 Total 8 11
UB 00192 LAKE HARRISON DEVELOPMENT LLC 8 11
UB 00193 LAKE HARRISON DEVELOPMENT LLC
Ck 139896 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
8 11
8 11
Ck 139896 Total 8 11
UB 00193 LAKE HARRISON DEVELOPMENT LLC 8 11
UB 00194 LAKE HARRISON DEVELOPMENT LLC
Ck 139897 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
8 11
8 11
Ck 139897 Total 8 11
UB 00194 LAKE HARRISON DEVELOPMENT LLC 8 11
UB 00195 LAKE HARRISON DEVELOPMENT LLC
Ck 139898 04 02 09
Iny
Line Item Date Line Item Description
03 31 09 Refund check
Iny Total
8 11
8 11
Page 26
330
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Ck 139898 Total
Amount
8 11
UB 00195 LAKE HARRISON DEVELOPMENT LLC 8 11
LAKE HARRISON DEVELOPMENT LLC 56 77
LAKEWINDS NATURAL FOOD COOP
UB 00186 LAKEWINDS NATURAL FOOD COOP
Ck 139889 04 02 09
Inv
Line Item Date Line Item Description
03 31 09 Refund check
Inv Total
95 19
95 19
Ck 139889 Total 95 19
UB 00186 LAKEWINDS NATURAL FOOD COOP 95 19
LAKEWINDS NATURAL FOOD COOP 95 19
LEAGUE OF MINNESOTA CITIES
LEAMIN LEAGUE OF MINNESOTA CITIES
Ck 139810 03 26 09
Inv 128513
Line Item Date
03 02 09
Inv 128513 Total
Line Item Description
2009 Safety Loss Control Workshops 20 00
20 00
Ck 139810 Total 20 00
Ck 139873
Inv 129164
Line Item Date
03 26 09
Inv 129164 Total
04 02 09
Line Item Description
2009 Safety Loss Control Workshops 20 00
20 00
Ck 139873 Total 20 00
LEAMIN LEAGUE OF MINNESOTA CITIES 40 00
LEAGUE OF MINNESOTA CITIES 40 00
LEGACY CONSTRUCTION FINANCE L
UB 00200 LEGACY CONSTRUCTION FINANCE L
Ck 139903 04 02 09
Inv
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Inv Total
Line Item Description
Refund check
Refund check
Refund check
Refund check
0 98
4 12
9 04
67 01
81 15
Ck 139903 Total 81 15
UB 00200 LEGACY CONSTRUCTION FINANCE L 81 15
Page 27
331
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
LEGACY CONSTRUCTION FINANCE L
Amount
81 15
LOHSE JULIE
LOHSJULI LOHSE JULIE
Ck 139748 03 19 09
InY 031209
Line Item Date
03 12 09
Iny 031209 Total
Ck 139748 Total
LOHSJULI
LOHSE JULIE
Lubbers Donna
lubbdonn Lubbers Donna
Ck 139749 03 19 09
InY 031209
Line Item Date
03 12 09
Iny 031209 Total
Ck 139749 Total
lubbdonn
Lubbers Donna
Line Item Description
Refund Beach Ball Volleyball 19 00
19 00
19 00
LOHSE JULIE 19 00
19 00
Line Item Description
Refund Beach Ball Vollleyball 19 00
19 00
19 00
Lubbers Donna 19 00
19 00
M B COMPANIES INC OF WISCONSIN
MBCOM M B COMPANIES INC OF WISCONSIN
Ck 139811 03 26 09
Iny 134241
Line Item Date
03 16 09
Iny 134241 Total
Ck 139811 Total
MBCOM
Line Item Description
Swing Arm Pin Swing Adj Arm W u 447 10
447 10
447 10
M B COMPANIES INC OF WISCONSIN 447 10
M B COMPANIES INC OF WISCONSIN 447 10
METRO AREA MANAGEMENT ASSOC IN
METARE METRO AREA MANAGEMENT ASSOC IN
Ck 139812 03 26 09
rnY 2477
Line Item Date
03 24 09
Iny 2477 Total
Ck 139812 Total
METARE
Line Item Description
2009 Membership Dues for Metropolitan Ar 45 00
45 00
45 00
METRO AREA MANAGEMENT ASSOC IN 45 00
METRO AREA MANAGEMENT ASSOC IN 45 00
Page 28
332
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
METRO ATHLETIC SUPPLY
METATH METROATHLETICSUPPLY
Ck 139750 03 19 09
Iny 113539
Line Item Date
03 11 09
Iny 113539 Total
Ck 139750 Total
METATH
Line Item Description
Adult Softball League League Softballs 3 744 12
3 744 12
3 744 12
METRO ATHLETIC SUPPLY 3 744 12
METRO ATHLETIC SUPPLY 3 744 12
Metro Blooms
MetBlo Metro Blooms
Ck 139751 03 19 09
Iny 020209
Line Item Date
02 02 09
Iny 020209 Total
Ck 139751 Total
MetBlo
Metro Blooms
Line Item Description
2009 Rain Garden Workshops 452 50
452 50
452 50
Metro Blooms 452 50
452 50
MN CHILD SUPPORT PAYMENT CTR
MNCHIL MN CHILD SUPPORT PAYMENT CTR
Ck 139813 03 26 09
Iny
Line Item Date
03 24 09
03 24 09
Iny Total
Ck 139813 Total
MNCHIL
Line Item Description
PR Batch 427 3 2009 Garnishment
PR Batch 427 3 2009 Garnishment
176 83
181 26
358 09
358 09
MN CHILD SUPPORT PAYMENT CTR 358 09
MN CHILD SUPPORT PAYMENT CTR 358 09
MN DEPT OF HEALTH
MNHEAL MN DEPT OF HEALTH Account 700 0000 4509
Ck 139875 04 02 09
Iny 033009
Line Item Date
03 30 09
03 30 09
Iny 033009 Total
Ck 139875 Total
MNHEAL
MN DEPT OF HEALTH
Line Item Description
Water Supply System Operator Exam Johnso
Water Supply System Operator Exam Ninow
32 00
32 00
64 00
64 00
MN DEPT OF HEALTH 64 00
64 00
Page 29
333
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
MN DEPT OF LABOR AND INDUSTRY
MNLABO MN DEPT OF LABOR AND INDUSTRY Account 101 1250 3818
Ck 139876 04 02 09
Inv Ol 12 09
Line Item Date Line Item Description
01 12 09 Elevator ID 97 03544PT96 01
Inv 01 12 09 Total
100 00
100 00
Ck 139876 Total 100 00
MNLABO MN DEPT OF LABOR AND INDUSTRY 100 00
MN DEPT OF LABOR AND INDUSTRY 100 00
MN FIRE SERVICE CERTIFICATION
MNFIRE MN FIRE SERVICE CERTIFICATION
Ck 139814 03 26 09
Inv 031909
Line Item Date Line Item Description
03 19 09 MN Fire Svc Certification Board
Inv 031909 Total
440 00
440 00
Ck 139814 Total 440 00
Ck 139874
Inv 033009
Line Item Date
03 30 09
Inv 033009 Total
04 02 09
Line Item Description
Recertification Application G Geske 20 00
20 00
Ck 139874 Total 20 00
MNFIRE MN FIRE SERVICE CERTIFICATION 460 00
MN FIRE SERVICE CERTIFICATION 460 00
MN Pollution Control Agency
MNPOL MN Pollution Control Agency
Ck 139877 04 02 09
Inv 033009
Line Item Date
03 30 09
Inv 033009 Total
Line Item Description
App for Wastewater Cert Exam Crooks 32 00
32 00
Ck 139877 Total 32 00
MNPOL MN Pollution Control Agency 32 00
MN Pollution Control Agency 32 00
MN VALLEY ELECTRIC COOP
MVEC MN VALLEY ELECTRIC COOP
Ck 139753 03 19109
Inv 030909
Line Item Date
03 09 09
03 09 09
Inv 030909 Total
Line Item Description
March 09 Bluff Crk Audubon Rd Chan
March 09 Bluff Crk Blvd Lights Chan
26 87
223 27
250 14
Page 30
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CITY OF CHANHAS
User danielle
Ck 139753 Total
Ck 139878
Iny 032309
Line Item Date
03 23 09
03 23 09
03 23 09
Iny 032309 Total
Iny 032709
Line Item Date
03 27 09
03 27 09
03 27 09
03 27 09
Iny 032709 Total
Ck 139878 Total
MVEC
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
250 14
04 02 09
Line Item Description
March 2009 Charges
March 2009 Charges
March 2009 Charges
9 37
115 08
460 16
584 61
Line Item Description
Feb 2009 Charges
Feb 2009 Charges
Feb 2009 Charges
Feb 2009 Charges
19 24
189 70
273 41
3 768 93
4 251 28
4 835 89
MN VALLEY ELECTRIC COOP 5 086 03
MN VALLEY ELECTRIC COOP 5 086 03
MOORE MEDICAL
MOOMED MOORE MEDICAL
Ck 139815 03 26 09
Iny 81000632EI
Line Item Date Line Item Description
03 18 09 First Aid Supplies
Iny 81000632EI Total
Ck 139815 Total
MOOMED
MOORE MEDICAL
MSRS
MSRS MSRS
Ck 139816
Iny
Line Item Date
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
107 03
107 03
107 03
MOORE MEDICAL 107 03
107 03
03 26 09
Line Item Description
PR Batch 427 3 2009 Post Health 05 Emplr NO FICA
PR Batch 427 3 2009 Post Health 05 Emplr
PR Batch 427 3 2009 Post Health 3 Emplr
PR Batch 427 3 2009 Post Health 3 Emplr
PR Batch 427 3 2009 Post Health 1 Emplr NO FICA
PR Batch 427 3 2009 Post Health 05 Emplr
PR Batch 427 3 2009 Post Health 05 Emplr
PR Batch 427 3 2009 Post Health 05 Emplr
PR Batch 427 3 2009 Post Health 1 Emplr
PR Batch 427 3 2009 Post Health 1 Emplr
PR Batch 427 3 2009 Post Health 1 Emplr
PR Batch 427 3 2009 Ret Health 5
PR Batch 427 3 2009 Ret Health 3
PR Batch 427 3 2009 Ret Health 3
PR Batch 427 3 2009 Post Health 1 Emplr
PR Batch 427 3 2009 Ret Health 5
0 14
0 26
0 29
0 29
0 41
0 55
0 56
1 48
1 55
2 05
2 85
3 42
3 82
3 82
3 99
7 36
Page 31
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CITY OF CHANHAS
User danielle
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
03 24 09
Inv Total
Ck 139816 Total
MSRS
MSRS
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
PR Batch 427 3 2009 Ret Health 5
PR Batch 427 3 2009 Post Health 2 Emplr
PR Batch 427 3 2009 Post Health 2 Emplr
PR Batch 427 3 2009 Ret Health 5 NO FICA
PR Batch 427 3 2009 Post Health 05 Emplr
PR Batch 427 3 2009 Ret Health 5
PR Batch 427 3 2009 Ret Health 1
PR Batch 427 3 2009 Post Health 5 Emplr
PR Batch 427 3 2009 Post Health 3 Emplr
PR Batch 427 3 2009 Ret Health 1
PR Batch 427 3 2009 Ret Health I NO FICA
PR Batch 427 3 2009 Post Health I Emplr
PR Batch 427 3 2009 Ret Health 1
PR Batch 427 3 2009 Post Health 7 Emplr
PR Batch 427 3 2009 Post Health 2 Emplr
PR Batch 427 3 2009 Ret Health 1
PR Batch 427 3 2009 Ret Health 2
PR Batch 427 3 2009 Ret Health 2
PR Batch 427 3 2009 Ret Health 5
PR Batch 427 3 2009 Ret Health 5
PR Batch 427 3 2009 Ret Health 3
PR Batch 427 3 2009 Ret Health 1
PR Batch 427 3 2009 Ret Health 7
PR Batch 427 3 2009 Ret Health 2
Amount
7 39
8 41
9 06
9 83
I 1 90
19 42
20 32
21 17
22 87
26 82
28 26
30 66
37 30
43 17
51 39
52 16
109 80
118 55
155 13
276 76
298 98
400 63
564 29
671 73
3 028 84
3 028 84
MSRS 3 028 84
3 028 84
Muller Dana
mulIdana Muller Dana
Ck 139752 03 19 09
Inv 031809
Line Item Date
03 18 09
Inv 031809 Total
Ck 139752 Total
mulIdana
Muller Dana
Line Item Description
Erosion Escrow 8850 Sunset TrI 500 00
500 00
500 00
Muller Dana 500 00
500 00
MURPHY DANIEL
UB 00197 MURPHY DANIEL
Ck 139900 04 02 09
Inv
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Inv Total
Ck 139900 Total
Line Item Description
Refund check
Refund check
Refund check
Refund check
1 30
3 25
8 08
11 37
24 00
24 00
Page 32
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CITY OF CHANHAS
User danielle
UB 00197
MURPHY DANIEL
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
MURPHY DANIEL
Amount
24 00
24 00
MX Logic
MXLog MX Logic
Ck 139817 03 26 09
Iny INV256365
Line Item Date Line Item Description
03 01 09 External SPAM Anti Virus Srvc March
Iny INV256365 Total
Ck 139817 Total
MXLog
MX Logic
97 00
97 00
97 00
MX Logic 97 00
97 00
NAPA AUTO TRUCK PARTS
NAPA NAPA AUTO TRUCK PARTS
Ck 139818 03 26 09
Iny 389831
Line Item Date
03 06 09
Iny 389831 Total
Iny 390099
Line Item Date
03 09 09
Iny 390099 Total
InY 390461
Line Item Date
03 11 09
InY 390461 Total
Ck 139818 Total
Ck 139879
Iny 390902
Line Item Date
03 13 09
Iny 390902 Total
InY 391478
Line Item Date
03 17 09
InY 391478 Total
InY 391941
Line Item Date
03 19 09
InY 391941 Total
InY 392401
Line Item Date
03 23 09
InY 392401 Total
Line Item Description
Misc parts supplies 109 74
109 74
Line Item Description
Hose 620 90
620 90
Line Item Description
Oil Fil 8 78
8 78
739 42
04 02 09
Line Item Description
Oil Air Filters Spark PI 76 65
76 65
Line Item Description
Hose 29 91
29 91
Line Item Description
Fuel Filter Oil Filt Fitting 59 75
59 75
Line Item Description
Oil Fil 26 74
26 74
Page 33
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CITY OF CHANHAS
User danieIle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Ck 139879 Total
Amount
193 05
NAPA NAPA AUTO TRUCK PARTS 932 47
NAPA AUTO TRUCK PARTS 932 47
Nationwide Retirement Solution
NATRET Nationwide Retirement Solution
Ck 139819 03 26 09
Iny
Line Item Date
03 24 09
03 24 09
03 24 09
03 24 09
Iny Total
Line Item Description
PR Batch 427 3 2009 Nationwide Retirement
PR Batch 42732009 Nationwide Retirement
PR Batch 427 3 2009 Nationwide Retirement
PR Batch 427 3 2009 Nationwide Retirement
50 00
210 39
271 17
3 543 04
4 074 60
Ck 139819 Total 4 074 60
Ck 139820
Iny
Line Item Date
03 24 09
Iny Total
03 26 09
Line Item Description
PR Batch 427 3 2009 USCM Fire Dept 545 64
545 64
Ck 139820 Total 545 64
NATRET Nationwide Retirement Solution 4 620 24
Nationwide Retirement Solution 4 620 24
NEXTEL
NEXTEL NEXTEL
Ck 139821 03 26 09
InY 603663316088
Line Item Date Line Item Description
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
InY 6036633l6088 Total
20 05
20 05
20 90
40 10
53 95
73 84
80 20
126 24
152 27
175 58
211 63
307 66
315 46
326 36
348 43
355 94
355 95
2 984 61
Ck 139821 Total 2 984 61
NEXTEL NEXTEL 2 984 61
Page 34
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
NEXTEL
Amount
2 984 61
OCH JEFF
OCHJEFF OCH JEFF
Ck 139822 03 26 09
Inv EMT031609
Line Item Date Line Item Description
03 16 09 EMT Refresher Testing
Inv EMT031609 Total
250 00
250 00
Ck 139822 Total 250 00
OCHJEFF OCH JEFF 250 00
OCH JEFF 250 00
Oertel Architects
OerArc Oertel Architects
Ck 139754 03 19 09
Inv 4
Line Item Date
02 28 08
Inv 4 Total
Line Item Description
Public Works Project 86 336 14
86 336 14
Ck 139754 Total 86 336 14
OerArc Oertel Architects 86 336 14
Oertel Architects 86 336 14
OLSEN COMPANIES
OLSCOM OLSEN COMPANIES
Ck 139755 03 19 09
Inv 541244
Line Item Date
03 04 09
Inv 541244 Total
Line Item Description
SC Spa Shackle Hook 3T Alloy Swivel La 352 48
352 48
Ck 139755 Total 352 48
OLSCOM OLSEN COMPANIES 352 48
OLSEN COMPANIES 352 48
PARTS ASSOCIATES INC
PARTS PARTS ASSOCIATES INC
Ck 139880 04 02 09
Inv P AI0833945
Line Item Date Line Item Description
03 13 09 IPC Paints Assortments
Inv P AI0833945 Total
90 24
90 24
Ck 139880 Total 90 24
PARTS PARTS ASSOCIATES INC 90 24
PARTS ASSOCIATES INC 90 24
Page 35
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
Parts Plus
parplu Parts Plus
Ck 139823 03 26 09
Iny 038342887
Line Item Date Line Item Description
03 10 09 EGR Clean Scree
InY 038342887 Total
7 55
7 55
Ck 139823 Total 7 55
parplu Parts Plus 7 55
Parts Plus 7 55
Peterson Theresa
PeteTher Peterson Theresa
Ck 139756 03 19 09
Iny 031009
Line Item Date
03 10 09
Iny 031009 Total
Line Item Description
Refund Yoga at Lunch 56 00
56 00
Ck 139756 Total 56 00
PeteTher Peterson Theresa 56 00
Peterson Theresa 56 00
Peterson Troy
PeteTroy Peterson Troy
Ck 139824 03 26 09
InY 022809
Line Item Date
02 28 09
Iny 022809 Total
Line Item Description
Reimburse for clothing Gander Mountain 74 97
74 97
Ck 139824 Total 74 97
PeteTroy Peterson Troy 74 97
Peterson Troy 74 97
Pioneer Research Corporation
PioRes Pioneer Research Corporation
Ck 139881 04 02 09
InY 210201
Line Item Date
03 05 09
Iny 210201 Total
Line Item Description
En Soly 544 14
544 14
Ck 139881 Total 544 14
PioRes Pioneer Research Corporation 544 14
Pioneer Research Corporation 544 14
Page 36
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
Pivec Ernest
piveerne Pivec Ernest
Ck 139825 03 26 09
Inv 032309
Line Item Date
03 23 09
Inv 032309 Total
Line Item Description
Erosion Escrow 6891 Navajo Dr 500 00
500 00
Ck 139825 Total 500 00
piveerne Pivec Ernest 500 00
Pivec Ernest 500 00
POMP S TIRE SERVICE INC
POMTIR POMP S TIRE SERVICE INC
Ck 139882 04 02 09
Inv 591703
Line Item Date Line Item Description
03 23 09 P245170SR16 Dest LE Owl
Inv 591703 Total
423 06
423 06
Ck 139882 Total 423 06
POMTIR POMP S TIRE SERVICE INC 423 06
POMP S TIRE SERVICE INC 423 06
Pool Spa Concept
PooSpa Pool Spa Concept
Ck 139757 03 19 09
Inv 031809
Line Item Date
03 18 09
03 18 09
Inv 031809 Total
Line Item Description
Erosion Escrow 7444 Mocassin Trl
Erosion Escrow 9821 Deerbrook Dr
250 00
250 00
500 00
Ck 139757 Total 500 00
PooSpa Pool Spa Concept 500 00
Pool Spa Concept 500 00
POSTMASTER
POST POSTMASTER
Ck 139826 03 26 09
Inv 032409
Line Item Date
03 24 09
03 24 09
Inv 032409 Total
Line Item Description
Bulk Mailing
Bulk Mailing
454 67
454 68
909 35
Ck 139826 Total 909 35
Ck 139827
Inv 022509
Line Item Date
02 25 09
03 26 09
Line Item Description
Permit 14 Permit type PI Type StdMail 180 00
Page 37
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CITY OF CHANHAS
User danielIe
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Inv 022509 Total
Amount
180 00
Ck 139827 Total 180 00
Ck 139845
Inv 040109
Line Item Date
04 01 09
Inv 040109 Total
04 01 09
Line Item Description
Chan Connection Summer Edition 1 602 50
1 602 50
Ck 139845 Total 1 602 50
post POSTMASTER 2 691 85
POSTMASTER 2 691 85
Preferred One Insurance Company
PreOne PreferredOne Insurance Company
Ck 139828 03 26 09
Inv 090760262
Line Item Date Line Item Description
03 17 09 April 2009 Premium Charges
03 17 09 April 2009 Premium Charges
03 17 09 April 2009 Premium Charges
03 17 09 April 2009 Premium Charges
03 17 09 April 2009 Premium Charges
03 17 09 April 2009 Premium Charges
Inv 090760262 Total
289 43
470 27
1 916 99
2 289 55
3 012 91
27 323 14
35 302 29
Ck 139828 Total 35 302 29
PreOne PreferredOne Insurance Company 35 302 29
Preferred One Insurance Company 35 302 29
Quality Flow Systems Inc
QUAFLO Quality Flow Systems Inc
Ck 139829 03 26 09
Inv 20953
Line Item Date
02 16 09
Inv 20953 Total
Line Item Description
Siemens Expansion I O Modules 2 996 38
2 996 38
Inv 20955
Line Item Date
02 16 09
Inv 20955 Total
Line Item Description
Siemens Expansion I O Modules 2 996 38
2 996 38
Inv 20967
Line Item Date
02 18 09
Inv 20967 Total
Line Item Description
Field Labor install I O Modules 12 13 689 00
689 00
Ck 139829 Total 6 681 76
QUAFLO Quality Flow Systems Inc 6 681 76
Page 38
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CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Quality Flow Systems Ine
Amount
6 681 76
QUILL CORPORATION
QUILL QUILL CORPORATION
Ck 139758 03 19 09
InY 494921O
Line Item Date Line Item Description
02 24 09 Smead 1 3 cut supertab file fo
InY 4949210 Totw
29 96
29 96
Ck 139758 Total 29 96
Ck 139830 03 26 09
InY 5231817
Line Item Date Line Item Description
03 06 09 Misc office supplies
Iny 5231817 Total
116 28
116 28
Ck 139830 Total 116 28
QUILL QUILL CORPORATION 146 24
QUILL CORPORATION 146 24
REACH FOR RESOURCES
REARES REACH FOR RESOURCES
Ck 139759 03 19 09
InY 6836419
Line Item Date Line Item Description
01 22 09 2009 Adaptiye Recreation Contract
InY 6836419 Totw
6 882 27
6 882 27
Ck 139759 Total 6 882 27
REARES REACH FOR RESOURCES 6 882 27
REACH FOR RESOURCES 6 882 27
REED CONSTRUCTION DATA
reebus REED CONSTRUCTION DATA
Ck 139760 03 19 09
InY 4128290
Line Item Date Line Item Description
03 04 09 Construction Bulletin Legal Ads
InY 4128290 Totw
277 98
277 98
InY 4133876
Line Item Date Line Item Description
03 11 09 Construction Bulletin Legal Ads
InY 4133876 Total
277 98
277 98
Ck 139760 Total 555 96
reebus REED CONSTRUCTION DATA 555 96
REED CONSTRUCTION DATA 555 96
Page 39
343
CITY OF CHANHAS
User danielIe
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
RICOH
RICOH RICOH
Ck 139761 03 19 09
InY 404911232
Line Item Date Line Item Description
03 01 09 Maint Agreement Ricoh 2232C
InY 404911232 Total
Ck 139761 Total
RICOH
RICOH
Rindahl Ray
rindray Rindahl Ray
Ck 139831 03 26 09
Iny 032409
Line Item Date
03 24 09
Iny 032409 Total
Ck 139831 Total
rindray
Rindahl Ray
761 73
761 73
761 73
RICOH 761 73
761 73
Line Item Description
Reimb hotel exp Mankato EMT Class Book 256 74
256 74
256 74
Rindahl Ray 256 74
256 74
RYBAKOV IGOR
RYBAIGOR RYBAKOV IGOR
Ck 139762 03 19 09
InY 031109
Line Item Date
03 11 09
Iny 031109 Total
Ck 139762 Total
RYBAIGOR
RYBAKOV IGOR
Ryland Homes
rylhom Ryland Homes
Ck 139832 03 26 09
Iny 031909
Line Item Date
03 19 09
03 19 09
03 19 09
03 19 09
03 19 09
03 19 09
03 19 09
03 19 09
03 19 09
Inv 031909 Total
Line Item Description
Chess Club 2091 129 2091 130 630 00
630 00
630 00
RYBAKOV IGOR 630 00
630 00
Line Item Description
AsBuilt Escrow 1440 Bethesda Circle
AsBuilt Escrow 9250 Ellendale Ln
AsBuilt Escrow 1443 Bethesda Circle
AsBuilt Escrow 1470 Bethesda Circle
AsBuilt Escrow 1520 Pembroke Pass
AsBuilt Escrow 1427 Bethesda Circle
AsBuilt Escrow 1439 Bethesda Circle
AsBuilt Escrow 9230 ElIendale Ln
AsBuilt Escrow 9270 Riyer Rock Dr N
1 500 00
1 500 00
1 500 00
1 500 00
1 500 00
1 500 00
1 500 00
1 500 00
1 500 00
13 500 00
Page 40
344
CITY OF CHANHA8
User danielle
Ck 139832 Total
rylhom
Ryland Homes
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
13 500 00
Ryland Homes 13 500 00
13 500 00
Savoie Supply Co Inc
SA VSUP Savoie Supply Co Inc
Ck 139833 03 26 09
Iny 82537734001
Line Item Date
03 05 09
Iny S2537734001
Iny S2542166001
Line Item Date
03 13 09
Iny S2542166001
Ck 139833 Total
SA VSUP
Savoie Supply Co Inc
Schmidt Dave
schmdave Schmidt Dave
Ck 139763 03 19 09
Iny 031809
Line Item Date
03 18 09
Iny 031809 Total
Ck 139763 Total
schmdave
Schmidt Dave
Line Item Description
Std Plus Wet Mop I Band Loop
Total
29 85
29 85
Line Item Description
Powder Low Suds Laundry Detergent
Total
65 65
65 65
95 50
Savoie Supply Co Inc 95 50
95 50
Line Item Description
Refund Private Party @ Gym at Chan 40 00
40 00
40 00
Schmidt Dave 40 00
40 00
SCHUBBE RENEE
SCHURENE SCHUBBE RENEE
Ck 139764 03 19 09
InY 031209
Line Item Date
03 12 09
Iny 031209 Total
Iny 031709
Line Item Date
03 17 09
Iny 031709 Total
Ck 139764 Total
SCHURENE
SCHUBBE RENEE
Line Item Description
Refund Beach Ball Volleyball 19 00
19 00
Line Item Description
Refund Sports Unlimited Mini Sports Sam 48 00
48 00
67 00
SCHUBBE RENEE 67 00
67 00
Page 41
345
CITY OF CHANHAS
User danielle
Scott Linda
scotIind Scott Linda
Ck 139765 03 19 09
Iny 03 I 809
Line Item Date
03 18 09
Iny 03I809 Total
Ck 139765 Total
scotIind
Scott Linda
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 I 1 37
Amount
Line Item Description
Erosion Escrow 4031 Kings Rd 250 00
250 00
250 00
Scott Linda 250 00
250 00
SENTRY SYSTEMS INe
SENSYS SENTRY SYSTEMS INe
Ck 139766 03 19 09
Iny 595545
Line Item Date
03 12 09
Iny 595545 Total
Iny 595546
Line Item Date
03 12 09
03 12 09
Iny 595546 Total
Ck 139766 Total
SENSYS
SENTRY SYSTEMS INC
Line Item Description
Annual Fire Sprinkler Test Inspection 163 26
163 26
Line Item Description
Monitoring Services Public Works Libra
Monitoring Services Public Works Libra
52 16
96 02
148 18
311 44
SENTRY SYSTEMS INC 311 44
311 44
SHOREWOODTRUEVALUE
SHOTRU SHOREWOOD TRUE VALUE
Ck 139834 03 26 09
Iny 90408
Line Item Date
02 25 09
Iny 90408 Total
Ck 139834 Total
SHOTRU
Line Item Description
Filter Bag 44 71
44 71
44 71
SHOREWOODTRUEVALUE 44 71
SHOREWOOD TRUE VALUE 44 71
Southwest Metro Chamber of Com
Southwes Southwest Metro Chamber of Com
Ck 139767 03 19 09
Iny 031709
Line Item Date
03 17 09
Iny 031709 Total
Ck 139767 Total
Line Item Description
Capital Update Business Day at the Capit 20 00
20 00
20 00
Page 42
346
CITY OF CHANHA8
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
Ck 139835 03 26 09
Iny E498210621393
Line Item Date Line Item Description
03 23 09 Capital Update Business Day @ Capital
Iny E498210621393 Total
20 00
20 00
Ck 139835 Total 20 00
Southwes Southwest Metro Chamber of Com 40 00
Southwest Metro Chamber of Com 40 00
SPRINT PCS
SPRPCS SPRINT PCS
Ck 139836 03 26 09
Iny 189129626
Line Item Date Line Item Description
03 18 09 Wireless Charges
03 18 09 Wireless Charges
Iny 189129626 Total
23 13
120 95
144 08
Iny 240298813016
Line Item Date Line Item Description
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
03 18 09 March 2009 Wireless Charges
Iny 240298813016 Total
32 87
32 87
40 98
106 72
Ck 139836 Total 250 80
SPRPCS SPRINT PCS 250 80
SPRINT PCS 250 80
SPS COMPANIES INC
SPSCOM SPS COMPANIES INC
Ck 139768 03 19 09
Iny 82003851001
Line Item Date
03 05 09
Iny 82003851001
Line Item Description
CP Vacuum Breaker
Total
8 49
8 49
Iny 82005702001
Line Item Date
03 10 09
Iny 82005702001
Line Item Description
Ball Valve 8WT 3 4 BRNZ 600
Total
24 21
24 21
Ck 139768 Total 32 70
SPSCOM SPS COMPANIES INC 32 70
SPS COMPANIES INC 32 70
SPS Companies St Louis Park
SPSSLP SPS Companies St Louis Park
Ck 139883 04 02 09
Iny 82008570001
Line Item Date
03 17 09
Line Item Description
Eco Drake Elongated ADA Bowl tank COy 352 25
Page 43
347
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Inv S2008570001 Total
Amount
352 25
Ck 139883 Total 352 25
SPSSLP SPS Companies St Louis Park 352 25
SPS Companies St Louis Park 352 25
ST PAUL STAMP WORKS
STPSTA ST PAUL STAMP WORKS
Ck 139884 04 02 09
Inv 169370
Line Item Date
03 26 09
Inv 169370 Total
Line Item Description
Self Inking Stamp Signature Charge 66 82
66 82
Ck 139884 Total 66 82
STPSTA ST PAUL STAMP WORKS 66 82
ST PAUL STAMP WORKS 66 82
Stordahl Construction
stocon Stordahl Construction
Ck 139769 03 19 09
Inv 031809
Line Item Date Line Item Description
03 18 09 Erosion Escrow 820 Preakness Ln
Inv 031809 Total
250 00
250 00
Ck 139769 Total 250 00
stocon Stordahl Construction 250 00
Stordahl Construction 250 00
STREICHER S
STREIC STREICHER S
Ck 139885 04 02 09
Inv 1612985
Line Item Date Line Item Description
03 30 09 Collar Insignia
Inv 1612985 Total
201 18
201 18
Ck 139885 Total 201 18
STREIC STREICHER S 201 18
STREICHER S 201 18
SUBURBAN CHEVROLET
SUBCHE SUBURBAN CHEVROLET
Ck 139837 03 26 09
Inv 161441
Line Item Date
03 06 09
Inv 161441 Total
Line Item Description
Recep Tow 53 84
53 84
Page 44
348
CITY OF CHANHAS
User danielle
Ck 139837 Total
Ck 139886
Iny 165207
Line Item Date
03 30 09
Iny 165207 Total
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
53 84
04 02 09
Line Item Description
Belt 42 10
42 10
Iny CMI55964
Line Item Date Line Item Description
03 30 09 CR Bolt
Iny CMI55964 Total
Ck 139886 Total
SUBCHE
25 31
25 31
16 79
SUBURBAN CHEVROLET 70 63
SUBURBAN CHEVROLET 70 63
SUBURBAN RATE AUTHORITY
SUBRAT SUBURBAN RATE AUTHORITY
Ck 139770 03 19 09
InY 031209
Line Item Date
03 12 09
InY 031209 Total
Ck 139770 Total
SUBRAT
Line Item Description
2009 Membership Assessment 1 000 00
1 000 00
1 000 00
SUBURBAN RATE AUTHORITY 1 000 00
SUBURBAN RATE AUTHORITY 1 000 00
Superior Wireless Communicatio
supwir Superior Wireless Communicatio
Ck 139771 03 19 09
Iny 24028
Line Item Date
03 04 09
Iny 24028 Total
Ck 139771 Total
supwir
Line Item Description
Data cable Nextel cell phone mini usb 35 34
35 34
35 34
Superior Wireless Communicatio 35 34
Superior Wireless Communicatio 35 34
Szymanski s S I Inc
szyman Szymanski s S I Inc
Ck 139887 04 02 09
Iny 800986
Line Item Date
02 17 09
Iny 800986 Total
Iny 801021
Line Item Date
03 02 09
Line Item Description
Exchg inlet yalye assembly 254 00
254 00
Line Item Description
15 nozzle diffuser gasket 91 38
Page 45
349
CITY OF CHANHAS
User danielle
Inv 801021 Total
Ck 139887 Total
szyman
Szymanski s S I Inc
Szymanski s S I Inc
TECHNAGRAPHICS
TECGRA TECHNAGRAPHICS
Ck 139838 03 26 09
Inv 9594011
Line Item Date Line Item Description
03 17 09 Business Cards T Gerhardt
Inv 9594011 Total
Ck 139838 Total
TECGRA
TECHNAGRAPHICS
TECHNAGRAPHICS
TITLE SERVICE INC
UB OOI87 TITLE SERVICE INC
Ck 139890 04 02 09
Inv
Line Item Date
03 31 09
03 31 09
03 31 09
03 31 09
Inv Total
Ck 139890 Total
UB OOI87
TITLE SERVICE INC
Line Item Description
Refund check
Refund check
Refund check
Refund check
TITLE SERVICE INC
TOLL GAS WELDING SUPPLY
TOLGAS TOLL GAS WELDING SUPPLY
Ck 139772 03 19 09
Inv 256494
Line Item Date
03 02 09
Inv 256494 Total
Ck 139772 Total
TOLGAS
Line Item Description
Oxygen
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
91 38
345 38
345 38
345 38
155 44
155 44
155 44
155 44
155 44
5 20
22 00
36 60
71 72
135 52
135 52
135 52
135 52
27 33
27 33
27 33
TOLL GAS WELDING SUPPLY
TOLL GAS WELDING SUPPLY
27 33
27 33
Page 46
350
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
TWIN CITY HARDWARE
TWIHAR TWIN CITY HARDWARE
Ck 139773 03 19 09
Inv 340885
Line Item Date
03 03 09
Inv 340885 Total
Line Item Description
Comer Guards Mount Tape 220 30
220 30
Ck 139773 Total 220 30
TWIHAR TWIN CITY HARDWARE 220 30
TWIN CITY HARDWARE 220 30
TWIN CITY SEED CO
TWISEE TWIN CITY SEED CO
Ck 139839 03 26 09
Inv 20387
Line Item Date Line Item Description
03 16 09 50 Athletic Turf Mixture
Inv 20387 Total
287 55
287 55
Ck 139839 Total 287 55
TWISEE TWIN CITY SEED CO 287 55
TWIN CITY SEED CO 287 55
UHL Company Ine
Uhleom UHL Company Ine
Ck 139906 04 02 09
Inv 41248
Line Item Date
03 24 09
Inv 41248 Total
Line Item Description
labor to replace valve motor 528 26
528 26
Inv 41319
Line Item Date
03 24 09
Inv 41319 Total
Line Item Description
credit for duradrive 24 v prop 35 MS40 215 13
215 13
Ck 139906 Total 313 13
Uhleom UHL Company Ine 313 13
UHL Company Ine 313 13
UNIQUE PAVING MATERIALS
UNIP A V UNIQUE PAVING MATERIALS
Ck 139907 04 02 09
Inv 194754
Line Item Date
03 10 09
Inv 194754 Total
Line Item Description
CIM Bulk UPM 2 Winter 548 69
548 69
Ck 139907 Total 548 69
Page 47
351
CITY OF CHANHAS
User danielle
UNIPA V
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
548 69
UNIQUE PAVING MATERIALS
UNIQUE PAVING MATERIALS
548 69
UNITED WAY
UNIW A Y UNITED WAY
Ck 139840 03 26 09
Inv
Line Item Date
03 24 09
03 24 09
03 24 09
Inv Total
Ck 139840 Total
UNIWA Y
UNITED WAY
Line Item Description
PR Batch 427 3 2009 United Way
PR Batch 427 3 2009 United Way
PR Batch 427 3 2009 United Way
UNITED WAY
USA BLUE BOOK
USABLU USA BLUE BOOK
Ck 139908 04 02 09
Inv 780385
Line Item Date Line Item Description
03 20 09 Standard Driver
Inv 780385 Total
Ck 139908 Total
USABLU
USA BLUE BOOK
USA BLUE BOOK
Von Fruke David
vonfdavi Von Fruke David
Ck 139774 03 19 09
Inv 031209
Line Item Date
03 12 09
Inv 031209 Total
Ck 139774 Total
vonfdavi
Von Fruke David
Line Item Description
Refund Beach Ball Volleyball
Von Fruke David
W ACONIA FARM SUPPLY
WACFAR WACONIAFARMSUPPLY
Ck 139841 03 26 09
Inv 302419
Line Item Date Line Item Description
03 06 09 Handlebar Parts Chain Saw
Inv 302419 Total
Inv A12648
Line Item Date
03 06 09
Line Item Description
Handle Parts for Ice Auger
2 99
3 00
49 66
55 65
55 65
55 65
55 65
126 24
126 24
126 24
126 24
126 24
19 00
19 00
19 00
19 00
19 00
62 46
62 46
57 29
Page 48
352
CITY OF CHANHAS
User danielIe
Iny A12648 Total
Ck 139841 Total
WACFAR
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
57 29
119 75
WACONIA FARM SUPPLY 119 75
WACONIA FARM SUPPLY 119 75
Warden Matthew
WardMatt Warden Matthew
Ck 139775 03 19 09
InY 031709
Line Item Date
03 17 09
Iny 031709 Total
Ck 139775 Total
WardMatt
Warden Matthew
Warnberg Lori
warnlori Warnberg Lori
Ck 139909 04 02 09
Iny 032609
Line Item Date
03 26 09
Iny 032609 Total
Ck 139909 Total
warnlori
Warnberg Lori
Weis Mike
weismike Weis Mike
Ck 139776 03 19 09
Iny 031809
Line Item Date
03 18 09
Iny 031809 Total
Ck 139776 Total
weismike
Weis Mike
Line Item Description
EMT Class Textbook 135 75
135 75
135 75
Warden Matthew 135 75
135 75
Line Item Description
Refund partial balance 95 00
95 00
95 00
Warnberg Lori 95 00
95 00
Line Item Description
Erosion Escrow 6660 Horseshoe Curve 250 00
250 00
250 00
Weis Mike 250 00
250 00
Western Machine Spring Manuf
wesmac Western Machine Spring Manuf
Ck 139910 04 02 09
Iny 6271
Line Item Date
03 24 09
InY 6271 Total
Line Item Description
Torsion Springs 281 16
281 16
Page 49
353
CITY OF CHANHAS
User danielle
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Ck 139910 Total
Amount
281 16
wesmac Western Machine Spring Manuf 281 16
Western Machine Spring Manuf 281 16
WING RICHARD
WINGRICH WING RICHARD
Ck 139842 03 26 09
Iny 031309
Line Item Date Line Item Description
03 13 09 Feb 2009 Station 2 Cleaner
Iny 031309 Total
73 33
73 33
Ck 139842 Total 73 33
WINGRICH WING RICHARD 73 33
WING RICHARD 73 33
WW GRAINGER INC
WWGRA WW GRAINGER INC
Ck 139843 03 26 09
Iny 9853341791
Line Item Date
03 05 09
Iny 9853341791
Line Item Description
Motor
Total
177 80
177 80
Iny 9853698281
Line Item Date
03 06 09
Iny 9853698281
Line Item Description
Stay Open Ball Valye 1 2 In
Total
35 08
35 08
Iny 9862696920
Line Item Date Line Item Description
03 19 09 Hobby Knife Knife Blade Gloye Knit
Iny 9862696920 Total
40 62
4Q 62
Ck 139843 Total 253 50
WWGRA WW GRAINGER INC 253 50
WW GRAINGER INC 253 50
XCEL ENERGY INC
XCEL XCEL ENERGY INC
Ck 139844 03 26 09
Iny 189516633
Line Item Date Line Item Description
03 19 09 March 2009 Electric Charges
03 19 09 March 2009 Electric Charges
03 19 09 March 2009 Electric Charges
03 19 09 March 2009 Electric Charges
03 19 09 March 2009 Electric Charges
03 19 09 March 2009 Electric Charges
03 19 09 March 2009 Electric Charges
Iny 189516633 Total
53 34
78 82
78 82
630 60
865 21
2 843 01
2 861 52
7 411 32
Page 50
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CITY OF CHANHAS
User danielle
Iny 189530416
Line Item Date Line Item Description
03 19 09 Feb 2009 Electric Charges
Iny 189530416 Tot
Iny 189538740
Line Item Date Line Item Description
03 19 09 March 2009 Electric Charges
Iny 189538740 Tot
Ck 139844 Total
Ck 139911 04 02 09
Iny 189656803
Line Item Date Line Item Description
03 20 09 March 2009 Charges
Iny 189656803 Total
Iny 189997616
Line Item Date Line Item Description
03 24 09 March 2009 Charges
Iny 189997616 Total
Iny 190017456
Line Item Date Line Item Description
03 24 09 March 2009 Charges
Iny 190017456 Total
Iny 190018317
Line Item Date Line Item Description
03 24 09 March 2009 Charges
03 24 09 March 2009 Charges
03 24 09 March 2009 Charges
Iny 190018317 Total
Ck 139911 Total
XCEL XCEL ENERGY INC
XCEL ENERGY INC
ZACK S INC
ZACKS ZACK S 1Ne
Ck 139912 04 02 09
Iny 24803
Line Item Date
03 19 09
03 19 09
03 19 09
Iny 24803 Total
Line Item Description
Towels shovel pry bar
Towels shovel pry bar
Towels shovel pry bar
Ck 139912 Total
ZACKS ZACK S INe
ZACK S INC
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
6 736 37
6 736 37
5 675 49
5 675 49
19 823 18
4 687 71
4 687 71
21 744 35
21 744 35
26 91
26 91
276 02
292 72
559 23
1 127 97
27 586 94
47 410 12
47 410 12
235 05
235 06
235 06
705 17
705 17
705 17
705 17
Page 51
355
CITY OF CHANHAS
User danielle
ZARNOTH BRUSH WORKS INC
ZARBRU ZARNOTH BRUSH WORKS INC
Ck 139913 04 02 09
Inv 1215361N
Line Item Date Line Item Description
03 12 09 Brooms
Inv 1215361N Total
Ck 139913 Total
ZARBRU
Accounts Payable
Check Detail Report Detail
Printed 04 03 09 11 37
Amount
3 469 77
3 469 77
3 469 77
ZARNOTH BRUSH WORKS INC 3 469 77
ZARNOTH BRUSH WORKS INC
Total
3 469 77
318 867 40
Page 52
356
CITY OF CHAN HASSEN TOTAL CORPORATE ACTIVITY
10 469 09CR
Post Tran
Date Date Reference Number Transaction Description
03 04 03 04 74798269063000000000154 PAYMENT THANK YOU 00000 W
Amount
10 469 09 PY
KATHRYN AANENSON CREDITS
0 00
PURCHASES
1 2 OO
CASH ADV
0 00
TOTAL ACTIVITY
1 428 00
Post Tran
Date Date Reference Number Transaction Description
i
Amount
02 23 02 21 24223699053516675459961 SENSIBLE LAND USE COAL 952 545 0505 MN Ii 38 00 02 25 02 25 241382990562860322 75472 AP I c oNFERENCE312 431 9100 IL ID I i2 0 1710695 00 o2c2 5i 02 25 413829905 628691 05661 7 4 APA COlSI EREN 6 312 43N 100 I L x 695 00 q
t i
CUSTOMER SERVICE CALL ACCOUNT NUMBER ACCOUNT SUMMARY
PREVIOUS BALANCE 10469 09
800 344 5696 r I v II I
OTHER CHARGES 12777 05
STATEMENT DATE DISPUTED AMOUNT CASH ADVANCES 00
03 16 09 00 CASH ADVANCE FEES 00
LJS TE IT
CHARGES 00
SEND BILLING INQUIRIES TO
AMOUNT DUE CREDITS 123 32
P A YM ENTS 10 469 09 U S BANK
12 653 73 P O Box 6335
Fargo NO 58125 6335 ACCOUNT BALANCE 12 653 73
age 1 of 7
357
Company Name CITY OF CHANHASSEN
Corporate Account Number I I I
Statement Date 03 16 2009
CRAIGW CARLSON CREDITS
0 00
Post Tran
Date Date Reference Number
03 05 03 04 24427339063720006085728
03 06 03 04 24445009064671073383106
03 09 03 06 24610439066010177439124
HARLES CHIHOS
Post Tran
Date Date Reference Number
PURCHASES CASHAOV
116 66 0 00
TOTALACTIVITY
116 66
Transaction Descri lion
CUB FOODS CHANHASSEN MN 1M 1c t jl o
OFFICE MAX CHANHASSEN MN 1DI4 1 o
THE HOME DEPOT 2812 EDEN PRAIRIE MN r X Q Yf o
CREDITS
0 00
CASH ADV
0 00
TOTAL ACTIVITY
176 96
Amount
03 09 03 06 24325459065900015323610 COUNTRY INN AND SUITES ST CLOUD MN 101 bf f J y 310 176 96
15921176 ARRIVAL 03 03 09
Amount
EDWARD J COPPERSMITH
Post Tran
Dale Date Reference Number
02 18 02 17 24427339048720019096621
02 23 02 20 24445009052656666244843
03 04 03 03 24717059062160626331851
03 06 03 05 24610439064072004405449
KEVIN CROOKS
Post Tran
Date Date Reference Number
PURCHASES
176 96
Transaction Descri lion
CREDITS
0 00
TOTAL ACTIVITY
515 77
Amount
Amounl
25 30
31 72
59 64
MCDONALD S F6591 CHANHASSEN MN Ib 1t 1 o 1 10 190 00
OFFICE MAX CHANHASSEN MN 0 1 2 2 0 If2 60 67
MERLlNS ACE HARDWARE CHANHASSEN MN 10 12 2 0 4 q 5 10
HOLIDAY INNS HTL STES ST CLOUD MN to l 260 00
0305000069914 ARRIVAL 03 04 0910 f i J o Ie
CREDITS
0 00
CASH ADV
0 00
TOTAL ACTIVITY
1 530 00
PURCHASES
515 77
CASH ADV
0 00
03 04 03 02 24270769061611003468785 SETON NAME PLATE COMPANY 800 243 6624 CT 1c LjI20 854 86
I GENEROUS
Post Tran
Date Date Reference Number
02 25 02 25 24138299056286910536300
02 26 02 26 24138299057286071404313
fODD GERHARDT
Transaction Descri tion
CREDITS
0 00
CASH ADV
0 00
TOTAL ACTIVITY
854 86
PURCHASES
854 86
Transaction Descri tion
PURCHASES
1 530 00
Transaction Descri lion
APA CONFERENCE 312 431 9100 IL Ll U 2 APA CONFERENCE 312 431 9100 IL r u 1C
CREDITS
0 00
CASH ADV
0 00
TOTAL ACTIVITY
566 43
PURCHASES
566 43
Amount
Page 2 of 7
695 00
835 00
358
w t
ComDanv Name CITY OF CHANHASSEN
Comorate Account Number
Statement Date 03 16 2009
PosfTrari H
Date Date Reference Number Transaction Description Amount
ANOKA RAMSEY COMM COLLEG 763 422 3428 MN DI lllb 4 11 295 00
GRAND VIEW LODGE TENNIS NISSWA MN IOkIlU w 1t 50 00
34391 ARRIVAL 03 06 09
BYERLYS CHANHASSEN RESTAU CHANHASSEN MN C 2 i 1030 00
BYERLY S CHANHASSEN CHANHASSEN MN lei II 2 1 I J 10 23 38 HOULlHANS 00111021 CHANHASSEN MNfDI I tia10 121 00
EINSTEIN BROS 1842 CHANHASSEN MN o 47 05
IDI Illb I j 10
02 26 02 25 24493989056207531700229 02 26 02 24 24717059056730562788633
03 05 03 03 24013399063004380590148
03 06 03 05 24427339064720008815287
03 09 03 05 24164079065755254333997
03 12 03 10 24427339070710029136955
IDALE GREGORY CREDITS
0 00
PURCHASES
11 70
CASH ADV
0 00
TOTAL ACTIVITY
11 70
Post Tran
Date Date Reference Number Transaction Description Amount
02 18 02 17 24164079048941588609102 RADIOS HACK COR00161315 CHANHASSEN MN 16 1 c5 L 12b11 70
ICOREY GRUENHAGEN
I
CREDITS
0 00
PURCHASES
329 95
CASH ADV
0 00
TOTAL ACTIVITY
329 95
Post Tran
Date Date Reference Number Transaction Description Amount
02 20 02 19 24445009050654208717287 COW GOVERNMENT 800 800 4239IL ID 1f1b L f 10 329 95
ITODD HOFFMAN CREDITS
0 00
PURCHASES
32 17
CASH ADV
0 00
TOTAL ACTIVITY
32 17
Post Tran
Date Date Reference Number Transaction Description Amount
02 25 02 24 24055239056206321700035 AMERICAN LEGION POST580CHANHASSEN MNI c la 32 17
II
URIE A HOKKANEN CREDITS
0 00
PURCHASES
129 90
CASH ADV
0 00
TOTAL ACTIVITY
129 90
Post Tran
Date Date Reference Number
02 24 02 23 24427339054720008148269
03 11 03 09 24492159069849335737414
03 11 03 09 24492159069849335741051
Transaction Description
BYERLY S CHANHASSEN CHANHASSEN MN I 1l1 y110 COBORNSDELlVERS 763 656 5600 MN
COBORNSDELlVERS 763 656 5600 MN I D 1110 1 D
Amount
41 67
63 88
24 35
CREDITS
0 00
PURCHASES
51 50
CASH ADV
0 00
TOTAL ACTIVITY
51 50
Post Tran
Date Date Reference Number Transaction Description Amount
02 25 02 24 24492159055849017928600 PAYPAL MINNESOTARI402 935 7733 CA z o t l7 51 50
Page 3 of 7 359
COmDany Name CITY OF CHANHASSEN
Comorate Account Number
Statement Date 03 16 2009
JERRYJOHNSON
Post Tran
Date Date Reference Number
HHCREDITS H H PURCHASES HHH CASHADV
16 06 13 16 0 00
02 18 02 17 74332399048001130410493
02 18 02 17 24332399048001130410506
Transaction Descri tion
I
TOM KNOWLES
Post Tran
Date Date Reference Number
TOTALACTIVITYH
2 90CR
Amount
VIKING ELECTRIC PLYMOUTH PLYMOUTH MN7 o M fC 16 06CR
VIKING ELECTRIC PLYMOUTH PLYMOUTH MN1 i I
13 16
CREDITS
0 00
PURCHASES
2 936 00
CASH ADV
0 00
Transaction Descri lion
03 11 03 09 24073149069900014954883
03 11 03 09 24073149069900014954891
03 11 03 09 24073149069900014954909
IMARK L1TTFIN
Jf
Post Tran
Date Date
02 23 02 19
03 02 02 27
03 11 03 09
03 16 03 13
03 16 03 12
Reference Number
TOTAL ACTIVITY
2 936 00
SHOWSTOPPER INC 843 3577469 SC
SHOWSTOPPER INC 843 3577469 SC ft l ISY O l SHOWSTOPPER INC 843 3577469 SC
CREDITS
0 00
PURCHASES
147 57
CASH ADV
0 00
TOTAL ACTIVITY
147 57
24323039051122050011285
24323039059556017300574
24323039069556018301231
24388949072230119240667
24445009072680667189308
Transaction Descri lion
INT L CODE COUNCIL INC 888 422 7233 IL I D 1 1 2 1
INT L CODE COUNCIL INC 877 765 8669 IL lel 1 2 2 6 l 2 1
INT L CODE COUNCIL INC 877 765 8669 IL 101 11 1 0 i 1 10 MERLlNS ACE HARDWARE CHANHASSEN MN ft 1 1 0 4 OFFICE MAX CHANHASSEN MN ID 11 411
PATRICK MACZKO
Post Tran
Date Date Reference Number
CREDITS
0 00
PURCHASES
65 98
CASH ADV
0 00
TOTAL ACTIVITY
65 98
Amount
1 000 00
1 000 00
936 00
Amount
79 91
20 13
19 05
22 85
5 63
02 27 02 25 24717059057690571929181 MILLS FLEET FARM 25 LAKEVILLE MN 1 1 1 b t z e 65 98
Amount
4RETT MARTINSON
Post Tran
Date Date Reference Number
03 09 03 06 24435149066004013134732 03 11 03 09 24692169069000894280928
IKIM MEUWISSEN
Transaction Descri lion
CREDITS
0 00
PURCHASES
95 79
CASH ADV
0 00
Transaction Descri tion
TOTAL ACTIVITY
95 79
FERGUSON ENT 1652 952 448 7051 MN Y t o NORTHERN TOOL EQUIP MINNETONKA MN
t OO l f 0
CREDITS
0 00
PURCHASES
3 88
CASH ADV
0 00
TOTAL ACTIVITY
3 88
Amount
58 63
37 16
Page 4 of 7 360
r
Comnanv Name CITY OF CHANHASSEN
Como rate Account Number
Statement Date 03 16 2009
Post Trail
Date Date Reference Number Transaction Description
02 25 02 24 24164079055091007463259 TARGET 00008623CHANHASSEN MNIOI l 1o Lf 10 3 88
JERRITT W MOHN CREDITS
0 00
PURCHASES
48 45
CASH ADV
0 00
TOTAL ACTIVITY
48 45
Amount
Post Tran
Date Date Reference Number Transaction Description Amount
02 20 02 19 24692169050000509224585 NATl FIRE PROTECTION 800 344 3555 MA I M 1 2 12 11 48 45
i bAVEH NINOW
i
CREDITS
0 00
PURCHASES
22 64
CASH ADV
0 00
TOTAL ACTIVITY
22 64
Post Tran
Date Date Reference Number Transaction Description Amount
02 20 02 18 24610439050010177807468 THE HOME DEPOT 2825 CHESKA MN1 00 1019 6t 22 64
RICHARD D RICE CREDITS
0 00
PURCHASES
193 73
CASH ADV
0 00
TOTAL ACTIVITY
193 73
Post Tran
Date Date Reference Number Transaction Description
GARMIN INTERNATIONAL 913 397 8200 KS j l j l1 b I1o DMI DEll K 12 GOVT 800 981 3355 TX 40 II U lj o 3 CUB FOODS CHANHASSEN MN I J v 7 1 0 1 10
03 12 03 11 24412959070206363203255
03 12 03 12 24692169071000123273757
03 16 03 14 24427339073720006937504
Amount
67 99
95 84
29 90
ERRY RUEGEMER CREDITS
0 00
PURCHASES
7 98
CASH ADV
0 00
TOTAL ACTIVITY
7 98
Post Tran
Date Date Reference Number Transaction Description
02 25 02 24 24427339055720005685759 CUB FOODS CHANHASSEN MN I 16 1 1 3t Amount 7 98
JODI L SARLES CREDITS
4 77
PURCHASES
1 486 93
CASH ADV
0 00
TOTAL ACTIVITY
1 482 16
Post Tran
Date Date Reference Number Transaction Description
THE FAIR INC612 3790110MN l I t p
TARGET 00023002 RICHFIELD MN 1t 1 lo I I THE HOME DEPOT 2845 RICHFIELD MN 1C 2 Ll THE HOME DEPOT 2825 CHESKA MN o u
THE HOME DEPOT 2825 CHESKA MN fD 1 4 L C DESIGNS FOR DANCE COM 314 7739000 MO 1f IC 11o WAlGREENS 9728 CHANHASSEN MN 10 5 31 tfl3c
02 19 02 17
02 19 02 18
02 20 02 18
02 23 02 20
02 23 02 20
02 25 02 24
02 26 02 25
24013399049003948333966
24164079049091007567397
24610439050010177841038
74610439052010177127696
24610439052010177128236
24492809055118000125024
24445009057662195849933
Amount
735 25
15 99
66 43
4 77CR
4 73
648 30
8 52
Page 5 of 7 361
D Comoanv Name CITY OF CHANHASSEN
Comorate Account Number
Statement Date 03 16 2009
pose Trail
Date Date Reference Number
00008623 CHANHASSEN MN I t l I t l 111 03 04 03 03 24164079062091007641632 TARGET
DEAN SCHMIEG CREDITS
0 00
PURCHASES
165 00
CASH ADV
0 00
Post Tran
Date Date Reference Number Transaction Descri lion
02 19 02 19 24266579050286358500052 U OF M CCE KKOWALSK@CCE MN 10 16 5 10
I CHARLES SIEGLE
LTfllI1l IIU
CREDITS
0 00
PURCHASES
76 02
CASH ADV
0 00
Post Tran
Date Date Reference Number
TOTAL ACTIVITY
165 00
TOTAL ACTIVITY
76 02
02 19 02 17 24153389049207499600696
02 23 02 20 24427339051720006876724 03 16 03 13 24692169072000270958191
Transaction Descri tion
CHAMPPS 65225 EDEN PRAIRIE MN D 11 10 f 1
CUB FOODS CHANHASSEN MN r nl I 2 D i I 2 D UPS 1Z1E41T80393770057 800 811 1a48 GA 1 DDCr 12 10
f JILL SINCLAIR CREDITS
0 00
PURCHASES
475 96
CASH ADV
0 00 u
Post Tran
Date Date Reference Number Transaction Descri tion
02 19 02 19 24266579050286358500243
03 04 03 03 24266579062286358700310
03 05 03 03 24223909063050002237305
03 09 03 0524610439065004028066856
TOTAL ACTIVITY
475 96
Amount
Amount
Amount
Amount
U OF M CCE KKOWALSK@CCE MN 1 1 L11 165 00 U OF M CCE 612 625 4259 MN J 1 7 It 165 00 MN STATE HORTICULTUR FALCON HEIGHT MN 120 1 2 ot f f o60 00 FORESTRY SUPPLIERS INC 601 354 3565 MS1 2 0 11 1 f1I O 85 96
IROGER SMALLBECK I r rl
CREDITS
0 00
PURCHASES
332 Q7
CASH ADV
0 00
Post Tran
Date Date Reference Number
02 19 02 18 24158139049000912450060 02 25 02 23 24164079055255006237309 03 02 03 01 24427339060720018996683 03 09 03 07 24164079066091008040673
TOTAL ACTIVITY
332 07
Transaction Descri tion Amount
MINNESOTA TROPHIES AND GI 800 6822289 MN tl 1 Y ill171 89 SUBWAY 00111690 CHANHASSEN MN IDI 12 2 0 tt 1 54 72 MCDONALD S F6591 CHANHASSEN MN 54 2 1 TARGET 00008623 CHANHASSEN MN Ibl 12 2 0 I a
51 25
IJEAN STECKLlNG CREDITS
0 00
PURCHASES
315 00
CASH ADV
0 00
Post Tran
Date Date Reference Number Transaction Descri tion
TOTAL ACTIVITY
315 00
Amount
02 18 02 17 24717059048730482771975 MN SOCIETY OF PROFF ENGIN 651 9572347 MN I 3lo 315 00
4 o
Page 6 of 7
7 71
165 00
38 42
26 64
10 96
362
ComDanv Name CITY OF CHANHASSEN
Comorate Account Number I
Statement Date 03 16 2009
iGREGsi icHA UUUC REDiis
0 00
PURCHASES
59 95
CASH ADV
0 00
TOTAL ACTIVITY
59 95
Post Tran
Date Date
03 13 03 12 24492159071207733209716
Reference Number Transaction Description l lnXT q
P A YP AL I NC 888 883 9770 N E 1 l 3 I q q 2
I Xx 1 t lq i OJ
CASH ADV TOTAL ACTIVITY
0 00 20 92
I JOHN W STUTZMAN CREDITS
0 00
PURCHASES
20 92
Post Tran
Date Date Reference Number Transaction Description
gggg g I Dk 1 1 I 4 1
Amount
02 27 02 26 24164079057091006853839 TARGET
03 02 02 27 24164079058091006854075 TARGET
Amount
59 95
IMARJORIE A THEIS CREDITS
0 00
PURCHASES
34 93
CASH ADV
0 00
TOTAL ACTIVITY
34 93
Post Tran
Date Date Reference Number Transaction Description
00008623CHANHASSEN MN D ll 1o l I 02 24 02 23 24164079054091007354954 T RGET
Amount
3 93
CORI WALLIS
Post Tran
Date Date
02 23 02 20
02 24 02 23
02 26 02 24
03 02 02 25
03 05 03 04
03 09 03 08
CREDITS
102 49
CASH ADV
0 00
TOTAL ACTIVITY
428 70
Amount
24692169052000723559848
24399009054295100695528
24445009056661384911489
74717059060690570104521
24164079063091006855695
24445009068675635979950
NORTHERN TOOL EQUIPMNT MINNETONKA MN1oo 0 Xh Z d 5 33
BEST BUY MHT 00010009 MINNEAPOLIS MN1 l oooo L C 251 19
OFFICE MAX CHANHASSEN MN 10 trrn 193 33
CABELAS COM 106030100 800 2374444 I i 102 49CR
TARGET 00008623 CHANHASSEN MN 0 uuv J 1 l 17 36
KOHL S 1266 CHASKA MN 63 98
J 1 OC OI l
J J Y 2 o
Department 00000 Total
Division 00000 Total
12 653 73
12 653 73
Page 7 of 7
PURCHASES
531 19
Reference Number Transaction Description
363