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06-22-26 City Council Agenda and PacketA.5:30 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Training Room on the main level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. Public comment is not allowed at the work session. A.1 Avienda PUD Amendment Update A.2 2027 Preliminary Budget and Levy Discussion A.3 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS C.1 Presentation of 2026 Arbor Day Poster Contest Winner C.2 Recognizing Kent and Deb Ludford as the Chanhassen Rotary 2026 Distinguished Service Award recipients C.3 Xfinity Sponsorship Recognition C.4 Invitation to the Annual 4th of July Celebration D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Approve City Council Meeting Minutes dated June 8, 2026 AGENDA CHANHASSEN CITY COUNCIL MONDAY, JUNE 22, 2026 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.2 Approve City Council Work Session Meeting Minutes dated June 8, 2026 D.3 Receive Environmental Commission Minutes dated May 13, 2026 D.4 Approve Claims Paid dated June 22, 2026 D.5 Approve Temporary Modification of the Licensed Premises to serve Beer and Wine in The O.G. Coffee and Wine Bar Parking Lot Area D.6 Update to Financial Management Policies D.7 Resolution 2025-XX: Authorizing Continued Participation in the Office of State Auditor (OSA) Performance Measurement Program D.8 Resolution 2026:XX Approving Renewal of State of Minnesota Joint Powers Agreement for Bureau of Criminal Apprehension E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). E.1 Balakrishna Chintaginjala Citizen Action Request F.PUBLIC HEARINGS G.GENERAL BUSINESS G.1 Ordinance XXX: Permitted Burning Code Amendment H.COUNCIL PRESENTATIONS I.ADMINISTRATIVE PRESENTATIONS I.1 1st Quarter Financial Report J.CORRESPONDENCE DISCUSSION J.1 4th of July Parade Route Correspondence to Businesses K.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers prior to the meeting. 2 A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen residents. An additional thirty minutes may be provided after General Business items are complete at the discretion of the City Council. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. Comments may also be emailed to the City Council at council@chanhassenmn.gov. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item June 22, 2026 Item Avienda PUD Amendment Update File No.Item No: A.1 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Eric Maass, Community Development Director Reviewed By SUGGESTED ACTION General discussion only Motion Type N/A Strategic Priority Development & Redevelopment SUMMARY Following the March 23 City Council work session, the Avienda developer took the feedback from the City Council and refined the proposed Avienda master plan, and outlined anticipated components of a future formal land use application that will request modifications to the Avienda Planned Unit Development (PUD) ordinance. City staff anticipates a formal application to be submitted on or before July 2, 2026. This work session discussion is not intended to pre-judge the anticipated land use application, but rather to provide feedback to help shape the future application at the request of the private developer prior to the formal application. BACKGROUND March 23, 2026 Work Session — Retail Concept Plan Update Hempel Real Estate was added as a strategic partner to complete the remainder of the Avienda 4 development. Hempel presented a revised conceptual retail site plan dated March 20, 2026 to the City Council for feedback. Key elements of the revised retail concept included: A traditional retail layout anchored by a grocery store, with a mix of retail, restaurant and service uses. Three general zones: Northern retail zone Central "entertainment zone," built around a pond and public gathering space Southern area focused on quick-stop retail and drive-thru uses. Proposed uses included a grocery (~65,782 SF), multiple retail pads, restaurants, drive-thrus and a car wash. A significant stormwater management shortfall was identified, requiring a larger pond system and additional green space. Councilmembers questioned the appropriateness of a car wash within Avienda given the proposed location and impacts to surrounding development. The development team planned to refine the proposal and submit a formal application based on feedback. DISCUSSION BUDGET RECOMMENDATION No formal recommendation. General discussion only. ATTACHMENTS Avienda PUD Amendment Plans Avienda PUD Amendment Developer Memo Staff Memo 5 PROOF OF PARKING AREA - 17 SPACES NUMBERS SHOWN AS NET TO TOTAL PR O O F O F P A R K I N G AR E A - 6 S P A C E S PR O O F O F P A R K I N G AR E A - 1 3 S P A C E S PROOF OF PARKING AREA - 46 SPACES NUMBERS SHOWN AS NET TO TOTAL PR O O F O F P A R K I N G A R E A - 1 2 S P A C E S HIGHWAY EASEMENT PER BOOK 150 OF DEEDS, PG. 313 HIGHWAY EASEMENT PER BOOK 150 OF DEEDS, PG. 307 BLUFF CREEK OVERLAY DISTRICT PRIMARY BOUNDARY BLUFF CREEK OVERLAY DISTRICT SECONDARY BOUNDARY TH E P R E S E R V E A T BL U F F C R E E K 5 T H AD D I T I O N TH E P R E S E R V E A T BL U F F CR E E K 3R D A D D I T I O N OUTLOT A6 7 8 9 10 11 12 1 2 3 4 1 2 1 2 3 OUTLOT G TH E P R E S E R V E A T B L U F F C R E E K 6T H A D D I T I O N TH E P R E S E R V E A T BL U F F C R E E K 2 N D A D D I T I O N RI V E R R O C K D R I V E N . WETLAND 3 WETLAND 4 WETLAND 10 BASIN 46P BASIN 31P WE S T - S O U T H P O N D UN D E R G R O U N D BA S I N 2 5 P BASIN 47P POND 13P OUTLOT B BLUFF CREEK BLVD. BLUF F C R E E K B L V D . SU N S E T T R A I L MILLS DRIVE MI L L S L A N E N W AVIENDA LANE S. LYMAN BLVD. P O W E R S B L V D . AV I E N D A P A R K W A Y AVI E N D A L A N E ( P R I V A T E ) AVIENDA LANE (PRIVATE)AVIENDA COURT (PRIVATE) AV I E N D A W A Y ( P R I V A T E ) 30,000 S.F. 24,000 S.F. 139,000 S.F. 19,000 S.F. RETAIL SPORTS FACILITY FUTURE SPORTS FACILITY HOTEL APARTMENTS PROPOSED BUILDINGFFE = 924.95 GFE = 924.53 PROPOSED BUILDINGFFE = 925.60 GFE = 925.18 PROPOSED BUILDING FFE = 926.20GFE = 925.78 PROPOSED BUILDING FFE = 926.50GFE = 926.08 PROPOSED BUILDINGFFE = 925.75GFE = 925.33 PROPOSED BUILDINGFFE = 925.20 GFE = 924.78 PROPOSED BUILDINGFFE = 923.95 GFE = 923.53 PROPOSED BUILDINGFFE = 924.40 GFE = 923.98 PROPOSED BUILDINGFFE = 925.35 GFE = 924.93 PROPOSED BUILDING FFE = 925.70GFE = 925.28 PROPOSED BUILDINGFFE = 925.15GFE = 924.73 PROPOSED BUILDINGFFE = 926.40 GFE = 925.98 PROPOSED BUILDINGFFE = 926.15 GFE = 925.73 PROPOSED BUILDING FFE = 925.00GFE = 924.58 1 6 " D I P GF=927.8 928.1 (FFE)SOG927.6 GF=928.8 929.1 (FFE)SOG928.6 GF=930.8931.1 (FFE)SOG930.6 GF=927.3 919.8FBWO919.3 GF=926.8 919.3FBWO918.8 GF=924.7 917.2 FBWO 916.7 GF=923.1 915.6 FBWO 915.1 GF=92 2 . 0 914.5 FBWO 914.0 GF=915.4 907.4FBWO 906.9 GF=916.5 908.5FBWO 908.0 GF=917.5909.5FBWO909.0 GF=918.4910.4FBWO909.9 GF=919.8911.8FBWO911.3 GF=921.5913.5FBWO913.0 GF=922.5 914.5FBWO 914.0 GF=923.5 915.5FBLO 918.5 GF = 9 3 0 . 8 92 3 . 3 FB W O 92 2 . 8 GF = 9 3 3 . 1 92 5 . 6 FB W O 92 5 . 1 GF = 9 3 4 . 5 92 7 . 0 FB W O 92 6 . 5 GF = 9 3 5 . 7 93 0 . 2 FB W O 92 7 . 7 GF = 9 3 5 . 3 92 7 . 8 FB W O 92 7 . 3 GF = 9 3 6 . 3 92 8 . 8 FB W O 92 8 . 3 GF = 9 3 6 . 4 92 8 . 9 FB W O 92 8 . 4 GF = 9 3 6 . 4 92 8 . 9 FB W O 92 8 . 4 GF = 9 3 5 . 5 92 8 . 0 FB W O 92 7 . 5 GF = 9 3 4 . 7 92 7 . 2 FB W O 92 6 . 7 GF = 9 3 1 . 8 93 1 . 2 ( F F E ) SO G 93 1 . 6 GF = 9 3 3 . 8 92 6 . 3 FB W O 92 5 . 8 GF = 9 3 2 . 5 93 2 . 8 ( F F E ) SO G 93 2 . 3 GF = 9 3 3 . 7 93 4 . 0 ( F F E ) SO G 93 3 . 5 GF = 9 3 4 . 5 93 4 . 8 ( F F E ) SO G 93 4 . 3 GF = 9 3 6 . 3 93 6 . 6 ( F F E ) SO G 93 6 . 1 GF = 9 3 6 . 4 93 6 . 7 ( F F E ) SO G 93 6 . 2 GF = 9 3 6 . 1 93 6 . 4 ( F F E ) SO G 93 5 . 9 GF = 9 3 5 . 5 93 6 . 8 ( F F E ) SO G 93 5 . 3 GF = 9 3 4 . 8 93 5 . 1 ( F F E ) SO G 93 4 . 6 GF = 9 3 3 . 9 93 4 . 2 ( F F E ) SO G 93 3 . 7 GF = 9 3 2 . 2 92 4 . 9 FB L O 92 4 . 4 GF = 9 2 9 . 8 92 2 . 3 FB W O 92 1 . 8 100-YR HWL = 890.80 BTM = 887.17 100-RY HWL = 916.67 BTM = 908.00 100-RY HWL = 925.53 BTM = 924.00 100-YR HWL = 884.72 BTM = 884.00 10 0 - Y R H W L = 90 9 . 2 3 100-YR HWL =917.19 BTM = 914.00 3 0 ' B U I L D I N G S E T B A C K 30' BUILDING SETBACK 30' BUILDING SETBACK 30 ' B U I L D I N G S E T B A C K 20 ' P A R K I N G S E T B A C K 1 0 ' P A R K I N G S E T B A C K 10 ' P A R K I N G S E T B A C K 20' PARKING SETBACK 10' PARKING SETBACK 30 ' B U I L D I N G S E T B A C K OUTLOT B 1 2 3 4 5 6 7 8 9 10 11 321 5 4 3 2 1 1 2 3 4 5 6 7 1 2 3 4 5 1 2 3 4 5 6 7 8 BLOCK 3 BLOCK 4 BLOCK 5 BLOCK 1 BLOCK 2 BLOCK 6 OUTLOT C OU T L O T C OUTLOT F OUTLOT E OUTLOT D OUTLOT B OUTLOT A OUTLOT A ON L Y O N L Y K-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHENRE F R I G. OV E N / MIC RO . CO M B O . COOKTOP 9'-1 1/8" CEILING GA S UP 1 8 R 2-9 1 / 2" L . V .L . D.W. DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ.SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. M ELEVATOR L.S . L. S TU D S @ 12" O . C . 2-9 1 / 2" L . V . L . AC C E S S P AN E L - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. RE F R I G. CO O K T O P GAS KITCHEN9'-1 1/8" CEILING UP 18 R D.W . DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. GUEST SUITE 9'-1 1/8" CEILING SQ. STACKEDW/D OV E N / MIC R O . CO M B O . M F.G. TUB W/TILE WALLS SQ. M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHEN RE F R I G . OV E N / MIC R O . CO M B O . COOKTOP 9'-1 1/8" CEILING GA S UP 1 8 R ELEVATOR L.S . L. S TU D S @ 1 2 " O . C . 2-9 1 / 2" L . V .L. AC C E S S P AN E L D.W. DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE 9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRY SQ.SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. ELECTRICSERVICE GA S SE R V I C E M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHENRE F R I G . OV E N / MIC RO . CO M B O . COOKTOP 9'-1 1/8" CEILING GAS UP 1 8 R ELEVATOR L.S . L. S T U D S @ 12 " O . C . 2-9 1/2 " L . V .L . AC C E S S PA N E L D.W. DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ.SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. ELECTRICSERVICE GA S S ER V I C E K-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHENRE F R I G. OVE N / MIC R O . CO M B O . COOKTOP 9'-1 1/8" CEILING GA S UP 1 8 R 2-9 1 / 2" L . V .L . D.W. DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ.SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. M ELEVATOR L.S . L. S T U D S @ 1 2 " O . C. 2-9 1 /2 " L . V . L. AC C E S S P A N EL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. RE F R I G. CO O K T O P GAS KITCHEN9'-1 1/8" CEILING UP 1 8 R D.W . DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. GUEST SUITE 9'-1 1/8" CEILING SQ. STACKEDW/D OV E N / MIC R O . CO M B O . M F.G. TUB W/TILE WALLS SQ. M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHEN RE F R I G. OV E N / MIC R O . CO M B O. COOKTOP 9'-1 1/8" CEILING GA S UP 1 8 R ELEVATOR L.S . L . S T U D S @ 1 2 " O . C. 2-9 1 / 2" L . V .L. AC C E S S P A N E L D.W. DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE 9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRY SQ.SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. ELECTRICSERVICE GA S S ER V I C E M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHENRE F R I G. OV E N / MIC R O . CO M B O . COOKTOP 9'-1 1/8" CEILING GAS UP 1 8 R ELEVATOR L.S . L . S T U D S @ 1 2 " O . C. 2-9 1 / 2" L . V . L . AC C E S S P A NE L D.W. DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ.SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSES ABOVE @ 24" O.C. ELECTRICSERVICE GA S S ER V I C E K-7 1 5 VIL L A G ER BA T H CAS T I R O N - 1 / 2 " G Y P SUM @ A L L W A L L S (F I R E T A P E O N L Y ) - 5 / 8 " F . C. G Y P SU M @ C E I L I NG ( F I R ETA P E O NLY ) - 2 X 6 E XTE R IOR S T U D FR A M I N G - G A RAG E P L A T E H E I G HT T O BE L E V E L W I T H M A I N LEV E L P L A T E . - R 2 1 FIB E R G L AS S I N S U L A TIO N -AL L W A L L S - D R O P G A R A G E F L O O R 2" F R OM H O U S E F L O O R - 1 X 8 B A S E / W I N D OW C A S I N G GAR A G E 16' - 0 " X 7'-0 " O V E R H EAD G A R AGE D O O R 2-1 4 " L. V . L . - H D R . KIT C H E N REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'-1 1 / 8 " C E I L I NG GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I NG A R E A GRE A T R O O M MUD R O OM 9'-1 1 / 8 " C E I L I N G OFF I C E 9'-1 1 /8" C E I LING 9'-1 1 / 8 " C E I L I NG 9'-1 1/8" C E I L I NG PAN T RY SQ. SQ . BU F F ET PO W D E R BAT H 9'-1 1 /8" C L G . 24" F L OOR T R U S S ES ABO V E @ 2 4 " O . C. M ELE V A TOR L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL - 1 / 2 " GYP S U M @ A LL W A L L S ( F I RET A P E O N LY) - 5 / 8 " F.C . G Y P SU M @ C E I LIN G ( F IR E T A P E ONL Y ) - 2 X 6 E XTE R IO R S T U D FR A M I N G - G A RAG E P L A T E H E I G HT T O BE L E V E L W I T H M A I N LEV E L P L A T E . - R 2 1 F I BER G L A S S IN S U LAT I O N - A LL W A L L S - D R O P G A R A G E F L OO R 2 " F R O M H O U SE F L O O R - 1 X 8 B A S E / WINDO W C ASI N G GAR A G E 16'- 0 " X 7'-0 " O V E R H EAD G A R AG E D O O R 2-1 4 " L .V. L . - H D R . REFRIG.COOKTOPGAS KIT C H E N 9'-1 1 / 8 " C E I L I N G UP 18 R D.W. DIN I NG A R E A GRE A T R O O M MUD R O OM 9'-1 1 /8" C E I LING 9'-1 1 /8" C E I LIN G 9'-1 1 / 8 " C E I L I N G POW D E R BAT H 9'-1 1 /8" C L G . 24" F L OOR T R U S S ES ABO V E @ 2 4 " O . C. GUE S T S U I TE 9'-1 1 /8" C E I LING SQ. STAC K E D W/D OVEN /MICRO.COMBO. M F.G . T U B W / TIL E W ALL S SQ . M - 1 / 2 " GYP S U M @ ALL W A L L S ( F I RET A P E O N LY) - 5 / 8 " F.C . G Y P SUM @ C E I LIN G ( F IR E T A P E ON L Y ) - 2 X 6 E X T E R I O R S T U D F R A M IN G - G A RAG E P L A T E H E I G HT T O BE L E V E L WITH M A I N LEV E L P L A T E . - R 2 1 FIB E R G L A S S IN S U LAT I O N - A LL W ALL S - D R O P G A R A G E F L O O R 2" F R OM H O U S E F L O O R - 1 X 8 BA S E / W I N D O W C ASI N G GAR A G E 16'- 0 " X 7 '-0 " O V ER H E A D G A R A G E D O O R 2-1 4 " L. V . L . - H D R . KIT C H E N REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'-1 1 / 8 " C E I L I NG GAS UP 18 R ELE V A TOR L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL D.W . DIN I NG A R E A GRE A T R O O M MUD R O OM 9'-1 1 /8" C E I LING OFF I C E 9'-1 1 /8" C E I LING 9'-1 1 /8" C E I LIN G 9'-1 1 / 8 " C E I L I N G PANTR Y SQ . SQ. BU F F ET POW D E R BAT H 9'-1 1 / 8 " C L G . 24" F L O O R TR U S S ES ABOVE @ 2 4 " O . C . ELE C T R IC SERV I C E GAS SERVICE M - 1 / 2 " G Y PSU M @ A L L W A LLS ( F I R E TAP E O N LY) - 5 / 8 " F . C. G Y P S U M @ C E I L I NG ( F I R ETA P E O NLY ) - 2 X 6 EX T E R I O R S T U D F R A M ING - G A R A GE P L A T E H E I G HT T O BE L E V E L WIT H M A I N L E V E L P L ATE . - R 2 1 F I B ERG L A S S IN S U LAT I O N - A LL W A L L S - D R O P G A R A G E F L O O R 2" F R OM H O U SE F L O O R - 1 X 8 B ASE / WIN D O W C A S I NG GAR A G E 16' - 0 " X 7 '-0 " O V ERH E A D G A R A G E D O O R 2-1 4 " L .V . L . - H D R . KIT C H E N REFRIG.OVEN/MICRO.COMBO. COO K T OP 9'-1 1/8" C E I L I NG GAS UP 18 R ELE V A T O R L.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I N G ARE A GRE A T R O O M MUD R O OM 9'-1 1 /8 " C E I LING OFF I C E 9'-1 1 / 8 " C E I L I N G 9'-1 1 /8" C E I LIN G 9'-1 1 /8" C E I LING PANTR Y SQ. SQ . BUF F ET POW D E R BAT H 9'-1 1 / 8 " C L G . 24" F L OOR T R U S S ES ABOVE @ 2 4 " O . C. ELE C T R IC SER V ICE GAS SERVICE K-7 1 5 VIL L A G ER BA TH CA S T IR O N - 1 / 2 " G YP S U M @ A L L W A L L S ( F I R E T AP E O N L Y ) - 5 / 8 " F . C . GY P S U M @ C E I L IN G ( FIR E T A P E ON L Y ) - 2 X 6 EXT ER I O R S T U D F RA M I N G - G A R AG E P L AT E H E I GH T T O B E LE V E L W I T H M A I N L E V E L P L A T E . - R 2 1 F IB E R G L A S S IN S ULA T I O N - AL L W A L L S - D R O P G AR A G E F L O OR 2 " F R O M H OU S E FL O O R - 1 X 8 BA SE / W I ND O W C A S IN G GARAG E 16 ' -0 " X 7 '-0 " O VE R H E A D G A R AG E D O O R 2-1 4 " L.V . L . - HD R . KIT CHE N REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'-1 1 /8" C E I L IN G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN IN G A R E A GRE A T R O O M MUD R O O M 9'- 1 1 /8 " CE I L I N G OFF IC E 9'- 1 1 /8" C E I L IN G 9'- 1 1 /8" CE I L I N G 9'-1 1 /8 " CE I L I N G PA NT R Y SQ . SQ . BU F F E T POWD E R BA T H 9'- 1 1 /8" CLG . 24 " FLO O R T R U S S E S AB O V E @ 2 4 " O .C . M ELE V A TO R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " G YPS U M @ A L L W A L L S (F I R E T AP E O N L Y ) - 5 / 8 " F . C . GY PS U M @ C E I L I N G ( F I R E T AP E ON LY ) - 2 X 6 E X T ER I O R S T U D F RA M I N G - G A R AG E P L ATE H E I G H T T O B E L E V E L W I T H M A I N L E V E L P L A T E. - R 2 1 F I B E R G L ASS I N S U L AT I O N -A L L WAL L S - D R O P GA R AG E F L OO R 2 " F R O M H OU S E FLO O R - 1 X 8 B A S E / W IND OW C A SIN G GAR A G E 16 ' -0" X 7 '-0 " O VER H E A D G A R AG E D O O R 2-1 4 " L.V . L . - HD R . REFRIG.COOKTOPGAS KIT CHE N 9'-1 1 /8 " C E I L IN G UP 18 R D.W. DIN IN G A R E A GRE A T RO O M MUD R O O M 9'- 1 1 /8 " CE I L I N G 9'- 1 1 /8 " CE I L I N G 9'- 1 1 /8" CE I L I N G POWD E R BAT H 9'-1 1 /8 " CL G . 24 " FLO O R TRU S S E S AB O V E @ 2 4 " O .C . GUE S T SU I TE 9'-1 1 /8 " CE I L I N G SQ . STA CK E D W/DOVEN /MICRO.COMBO. M F.G . TU B W / TIL E W AL L S SQ . M - 1 / 2 " G YP S U M @ A L L WA L L S ( F IRE T AP E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ C E I L I N G ( F I R E T AP E O N L Y ) - 2 X 6 EX T ER I O R S T U D F RA M I N G - G A R AG E P L AT E H E I G H T T O B E LE V EL W I T H M A I N L E V E L P L A T E. - R 2 1 F I B E R G L AS S IN S U L AT I O N -A L L W A L LS - D R O P G AR A G E F L O OR 2 " F R O M H OU S E F L O O R - 1 X 8 BA S E / W IN D O W C A SIN G GA RAG E 16' -0 " X 7 '-0 " O VE R H E A D G A R AG E D O O R 2-1 4 " L.V . L . - HD R . KIT CHE N REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'- 1 1 /8 " CE I LIN G GAS UP 18 R EL E V AT O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W. DIN IN G A R E A GR EAT R O OM MUD R O O M 9'- 1 1 /8 " CE I L I N G OFF IC E 9'-1 1 /8 " CE I L I N G 9'-1 1 /8" CEI L I N G 9'- 1 1 /8 " CE I L I N G PA N T R Y SQ . SQ . BU F F E T POW DE R BA TH 9'-1 1 /8 " C L G. 24" F L O O R TR U S S E S AB OV E @ 24 " O . C. EL E C TR I C SE R V I C E GAS SERVICE M - 1 / 2 " G YP S U M @ A L L W A L L S (F IR E T A P E O NL Y ) - 5 / 8 " F . C . GY P S U M @ C E I L IN G ( FIR E T A P E ON L Y ) - 2 X 6 EX T ER I O R S T U D F RA M I N G - G A R AG E P L ATE H E I G H T T O B E L E V E L W I T H M A I N L E V E L P L A T E. - R 2 1 F IBER G L A S S IN S UL A T I O N - ALL W A L L S - D R O P G AR A G E F L O OR 2 " FR O M H OU S E FLO O R - 1 X 8 BA S E / W IN D O W C A SIN G GA RAG E 16' -0" X 7 '-0 " O VE R H E A D G A R AG E D O O R 2-1 4 " L.V . L . - HD R . KIT CHE N REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'- 1 1 /8 " CE I LIN G GAS UP 18 R ELE V A TO R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R E A GR E A T R O O M MUD R O O M 9'-1 1 /8" CE I L I N G OFF IC E 9'-1 1 /8 " C E I L IN G 9'-1 1 /8 " CE I L I N G 9'-1 1 /8" CE I L I N G PA NT R Y SQ . SQ . BU F F E T POWDE R BA T H 9'-1 1 /8 " C L G. 24 " F L O O R TR U S S E S AB O V E @ 2 4 " O .C . EL E C TR I C SE RV I C E GAS SERVICE K-7 1 5 VIL L A G E R BA T H CA S T I R O N - 1 / 2 " G Y PS U M @ A L L WA L L S (F I R E T A P E O N L Y ) - 5 / 8 " F .C . G Y P SU M @ C E I L I NG ( F I R E T A P E O N L Y ) - 2 X 6 E X TE R I O R S T U D F R A M I NG - G A R A GE P L A T E H E I GH T T O B E L E V E L WIT H M A I N L E V E L P LA T E . - R 2 1 FIB E R G L A S S IN S U L A T I O N - A L L W A L L S - D R O P GA R A G E F L OO R 2 " F R O M HO U S E F L O O R - 1 X 8 B A SE / W I N D O W C AS I N G GAR A G E 16 ' - 0 " X 7 ' - 0 " OV E R H E A D G A RA G E D O O R 2-1 4 " L .V . L . - H D R . KIT C H E N REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'-1 1 / 8 " C E I L I N G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I NG A R EA GRE A T R OO M MUD R OO M 9'- 1 1 /8 " C E I L I NG OF F I C E 9'-1 1 /8 " C E I L I NG 9'-1 1 /8 " C E I L I NG 9'- 1 1 /8 " C E I L I NG PA N T R Y SQ . SQ . BU F F E T PO W D E R BA T H 9'-1 1 /8 " C L G . 24 " F L O O R TR US S ES AB O VE @ 2 4 " O . C . M ELE V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " G Y PS U M @ A L L WA L L S (F I R E T A P E O N L Y ) - 5 / 8" F . C . G Y P S UM @ C E I LIN G ( F I RE T A P E O N L Y ) - 2 X 6 E X TE R I O R S T U D F R A M I N G - G A R A GE P L A T E H E I GH T T O B E LE V E L WIT H MA I N L E V E L P L AT E . - R 2 1 F I B ER G L A S S I N SU L A T I O N - A L L W A L L S - D R O P GA R A G E F L O O R 2" F R O M H OU S E F L O O R - 1 X 8 B AS E / W I ND O W C A S I NG GA R A G E 16 ' - 0 " X 7 ' - 0 " OV E R H E A D GA R A G E D O O R 2-1 4 " L .V . L.- H D R . REFRIG.COOKTOP GAS KIT C H E N 9'-1 1 /8 " C E I L I NG UP 18 R D.W. DIN I NG A R EA GRE A T R OO M MU D R OOM 9'- 1 1 /8 " C E I L I NG 9'-1 1 / 8 " C E I L I N G 9'-1 1 / 8 " C E I L I N G PO W D E R BA T H 9'-1 1 /8 " C L G . 24 " F L O O R T RU S S E S AB O V E @ 2 4 " O . C . GUE S T S U I T E 9'- 1 1 /8 " C E I L I NG SQ . ST A C K E D W/D OVEN /MICRO.COMBO. M F.G . T U B W / TIL E W A LL S SQ . M - 1 / 2" G Y P S U M @ A L L W A L LS ( F I R E T A P E O NL Y ) - 5 / 8" F . C . G Y P S UM @ C E I LIN G ( F I R ET A P E O N L Y ) - 2 X 6 E X TE R I O R S T U D F R A M I NG - G A R A G E P L A T E H E I GH T T O B E L E V E L WIT H M A I N L EV E L P L A T E . - R 2 1 F I B ER G L A S S I N SU L A T I O N - A L L W A L L S - D R O P GA R A G E F L O O R 2" F R O M H OU S E F L O O R - 1 X 8 B AS E / W I ND O W C A S I NG GAR A G E 16 ' - 0 " X 7 ' - 0 " OV E R H E A D G A RA G E D O O R 2-1 4 " L .V . L . - H D R . KIT C H E N REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'- 1 1 /8 " C E I L I NG GAS UP 18 R EL E V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R EA GRE A T R O O M MU D R OOM 9'- 1 1 /8 " C E I L I NGOFF I C E 9'- 1 1 /8" C E I L I NG 9'- 1 1 /8 " C E I L I NG 9'- 1 1 /8 " C E I L I NG PA N T R Y SQ . SQ . BU F F E T PO W D E R BAT H 9'- 1 1 /8 " C L G . 24 " F L O O R T RU S S E S AB O V E @ 2 4 " O . C . ELE C T R I C SE R V I C E GAS SERVICE M - 1 / 2 " G Y PS U M @ A L L WAL L S ( F I RE T A P E O N L Y ) - 5 / 8 " F .C . G Y P SU M @ C E I LIN G ( F I R E TA P E O N L Y) - 2 X 6 E X TE R I O R S T U D F R A M I NG - G A R A GE P L A T E H E I GH T T O B E L E V E L WIT H M A I N L E V E L P LA T E . - R 2 1 FIB E R G L A S S IN S U L A T I O N - A L L W A L L S - D R O P GA R A G E F L OO R 2 " F R O M HO U S E F L O O R - 1 X 8 B A SE / W I N D OW C AS I N G GAR A G E 16 ' - 0 " X 7 ' - 0 " OV E R H E A D G A RA G E D O O R 2-1 4 " L .V . L.- H D R . KIT C H E N REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'- 1 1 /8 " C E I L I NG GAS UP 18 R EL E V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R EA GR E A T R OO M MU D R OO M 9'- 1 1 /8 " C E I L I NG OFF I C E 9'- 1 1 /8 " C E I L I NG 9'- 1 1 /8 " C E I L I NG 9'-1 1 /8 " C E I L I NG PA N T R Y SQ . SQ . BU F F E T PO W D E R BAT H 9'- 1 1 /8 " C L G . 24 " F L O O R TR US S ES AB O V E @ 2 4 " O . C . ELE C T R I C SE R V I C E GAS SERVICE K- 7 1 5 VI L L A G E R BA T H CA S T I R O N - 1 / 2 " G Y P S U M @ A L L W A L L S (F IRE T AP E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ CEIL I N G ( FI R ET A P E O N L Y ) - 2 X 6 E X T ER I O R S T U D F RAMIN G - G A R A G E P L AT E H E I G H T T O BE L EVEL W ITH M A I N L E V E L P L ATE . - R 2 1 FIB ERGL A SS IN S U LA T I O N - A L L W A L L S - D ROP G A R A G E F L O O R 2 " F RO M H O U S E F L OO R - 1 X 8 B A S E / W I N D O W C ASING GA R A G E 16 ' - 0" X 7 ' - 0 " O VE R H E A D GA R A GE D O O R 2- 1 4 " L.V . L . - H D R . KIT C H E N REFRIG.OVEN/ MICRO. COMBO. CO O K T O P 9'- 1 1/ 8 " C EIL I N G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I N G A R EA GR E A T R O OM MU D R O O M 9'- 1 1 /8" C E I L I N G OFF I C E 9'- 1 1 /8" C E I L I N G 9'- 1 1/ 8" C E I L I N G 9'- 1 1/8 " C EIL I N G PA N T RY SQ . SQ . BU F FE T PO W DE R BA T H 9'- 1 1/8 " CLG . 24 " F L O O R T RU S S E S AB O V E @ 2 4 " O . C . M EL E V ATO R L.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " G Y P S U M @ A L L W A L L S (F IRE T AP E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ C E I L I N G ( FI R E T A P E O N LY ) - 2 X 6 E X T ER I O R S T U D FR A MIN G - G A R A G E P L AT E H E I G H T TO BE L EVEL W IT H M A I N L E V E L P L A TE . - R 2 1 FIB ERGLA SS I N S U LA T I O N - A L L W A L L S - D R O P G A R A G E F L O O R 2" F RO M H O U S E FL O O R - 1 X 8 B A S E / W I N D O W CASIN G GAR A G E 16 ' - 0 " X 7 ' - 0 " O V E R H E A D GA R A G E D O O R 2-1 4 " L.V . L . - H D R. REFRIG.COOKTOP GAS KIT C H E N 9'- 1 1/8 " CEIL I N G UP 18 R D.W. DIN I N G A R EA GRE A T R O OM MU D R O O M 9'- 1 1 / 8 " C E I L I N G 9'- 1 1/8 " C EIL I N G 9'- 1 1/8" C E I L I N G PO W D E R BA T H 9'- 1 1 /8" C L G . 24 " FL O O R T R U S S E S AB O V E @ 2 4 " O . C . GU E S T S U ITE 9'- 1 1 /8" C E I L I N G SQ . ST A C KED W/D OVEN / MICRO. COMBO. M F.G . T U B W / TIL E W A LL S SQ . M - 1 / 2 " G Y P S U M @ A L L W A L L S ( F IRE T AP E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ C E IL I N G ( F I R E T A P E O N LY ) - 2 X 6 E X T ER I O R S T U D F RAMIN G - G A R A G E P L AT E H E I G H T T O BE L EVEL WITH M A I N L E V E L P L A TE . - R 2 1 F I BERGL A S S I N S U L ATI O N - AL L W A L L S - D R O P G A R A G E F L O O R 2 " F RO M H O U S E FL O O R - 1 X 8 BA S E / W I N D O W C A S I N G GA R A G E 16 ' - 0 " X 7 ' - 0 " OV E R H EA D G A R A G E D O OR 2-1 4 " L.V . L . - H D R .KIT C H E N REFRIG. OVEN/ MICRO. COMBO. CO O K T O P 9'- 1 1 /8" C E I L I N G GAS UP 18 R EL E V A TO R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I N G A R E A GR E A T R O O M MUD R O O M 9'- 1 1/8 " CEIL I N G OFF I C E 9'- 1 1/8 " CEIL I N G 9'- 1 1 / 8 " C E I L I N G 9'- 1 1/8" CEIL I N G PA N T RY SQ . SQ . BU F F E T PO W D E R BAT H 9'- 1 1 /8" C L G . 24 " F L O O R T RU S S E S AB O V E @ 2 4 " O . C . EL E C TR I C SE R V I C E GAS SERVICE M - 1 / 2 " G Y P S U M @ A L L W A L L S (F IRE T AP E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ CEIL I N G ( FIR ET A P E O N L Y ) - 2 X 6 E X T ER I O R S T U D F RAMIN G - G A R A G E PL A T E H EIG H T T O B E L E VEL W I T H M A I N L E V E L P L A T E . - R 2 1 FIB ERGL A SS IN S U LA T I O N - A L L W A L L S - D R O P G A R A G E F L O O R 2 " F RO M H O U S E F L OO R - 1 X 8 B A S E / W I N D O W C ASING GA R A G E 16 ' - 0" X 7'-0 " O V E R H E A D GA R A G E D O O R 2- 1 4 " L. V . L . - H D R . KIT C H E N REFRIG.OVEN/ MICRO. COMBO. CO O K T OP 9'- 1 1/8 " C E I L I N G GAS UP 18 R EL E V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL D.W . DIN I N G A R EA GRE A T R O OM MU D R O O M 9'- 1 1 /8" C E I L I N G OF F I C E 9'- 1 1/ 8 " CEIL I N G 9'- 1 1/8 " C E I L I N G 9'- 1 1/ 8" C E I L I N G PA N T R Y SQ . SQ . BU F FE T PO W D E R BA T H 9'- 1 1 /8" C L G . 24 " F L O O R T R U S S E S AB O V E @ 2 4 " O . C . EL E C T R IC SE R V I C E GAS SERVICE K-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALL S ( F I R ETAPE ONLY) - 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY) - 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WI TH MAIN LEVEL PLATE. - R21 FIBERGLASS INSULATION-ALL W A L L S - DROP GARAGE FLOOR 2" FROM HOU S E FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. KITCHEN REF R IG . OVE N / MIC R O . CO M B O. COOKTOP 9'-1 1/8" CEILING GAS UP 1 8 R 2-9 1 / 2 " L . V . L . D.W. DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ. SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSESABOVE @ 24" O.C. M ELEVATOR L.S . L . S TUD S @ 1 2 " O . C . 2-9 1 / 2 " L . V . L . ACC E S S PAN E L - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY) - 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY) - 2X6 EXTERIOR STUD FRA MING- GARAGE PLATE HEIGHT TO BE LE V E L W ITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FL O O R 2 " FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR. RE F RIG . COO K T O P GAS KITCHEN9'-1 1/8" CEILING UP 1 8 R D.W .DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRU S SESABOVE @ 24" O.C. GUEST SUITE9'-1 1/8" CEILING SQ. STACKED W/D OVE N / MIC R O . CO M BO. M F.G. TUB W/TILE WALLS SQ. M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY) - 5/8" F.C. GYP SUM @ CEILING (FIRETAPE ONLY) - 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL W I T H MAIN LE V E L PLATE.- R21 FIBERGLASS INS U L ATION-ALL WALLS - DROP GARAGE FL O O R 2 " FROM HOUSE F LOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE D OOR 2-14" L.V.L.-HDR. KITCHEN REF RIG . OV E N / MIC R O . CO M B O. COOKTOP 9'-1 1/8" CEILING GAS UP 1 8 R ELEVATOR L.S . L . S TU D S @ 1 2 " O . C . 2-9 1 / 2 " L . V . L . AC C E S S PAN E L D.W. DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ. SQ. BUFFET POWDER BATH9'-1 1/8" CLG. 24" FLOOR TRU S S ESABOVE @ 24" O. C. ELECTRICSERVICE GAS S E R V I C E M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY) - 5/8" F.C. GYPSUM @ CEILIN G (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL W ITH MAIN LEVEL PLAT E . - R21 FIBERGLASS INSULATION-ALL WA L LS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE D OOR 2-14" L.V.L.-HDR. KITCHEN RE F R IG . OVE N / MIC R O . CO M B O. COOKTOP 9'-1 1/8" CEILING GAS UP 1 8 R ELEVATOR L.S . L . S T U D S @ 12 " O . C . 2-9 1 / 2 " L . V . L . ACC E S S PA N E L D.W. DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRY SQ. SQ. BUFFET POWDERBATH9'-1 1/8" CLG. 24" FLOOR TRUSSESABOVE @ 24" O.C. ELECTRICSERVICE GAS S E R V I C E K- 7 1 5 VIL L A G ER BA T H CA S T I R ON - 1 / 2 " GY P S U M @ A L L W A L L S ( F I R E T A P E O N L Y ) - 5 / 8 " F.C . G Y P SU M @ C E I L I NG ( F I R E TA P E O N L Y ) - 2 X 6 E XT E R I O R ST U D F R A MIN G - G A R A G E P L A T E H E I G HT T O B E L E V E L W I TH M A I N L E V EL P L A T E . - R 2 1 F I B E R G L A S S I N S U L A T I O N - A LL W A L LS - D R O P GA R A G E F L O O R 2 " F R O M H O U SE F L O O R - 1 X 8 B AS E / W I N D O W C A S I N G GAR A G E 16 ' - 0 " X 7 ' - 0 " O VE R H E A D GA RAG E DO O R 2- 1 4 " L.V . L . - H D R . KIT C H E N REFRIG.OVEN/ MICRO. COMBO. CO O K T O P 9'- 1 1 / 8 " C E I L I N G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I NG A R EA GR E A T R O O M MU D R O OM 9'- 1 1 / 8 " C E I L I N G OFF I C E 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 /8 " C E I L ING 9'- 1 1 /8 " C E I L I N G PA N T R Y SQ . SQ .BU F FE T PO W D E R BA T H 9'- 1 1 / 8 " C L G . 24 " F L O OR T R U S SE S AB O V E @ 24 " O . C . M EL E V A T O R L.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " GY P S U M @ A L L W A L L S ( F I R E TA P E O N L Y ) - 5 / 8 " F.C . G YP SU M @ C E I LIN G ( F I R E T A PE O N L Y ) - 2 X 6 E XT E R I O R ST U D F R A MIN G - G A R A GE P L A T E H E IG H T T O B E L E V E L W I T H M A IN L E V E L P L AT E . - R 2 1 F IB E R G L A S S I N S U L A T I ON - A L L W A L LS - D R O P GA R A G E F L O O R 2 " F R O M H O U SE F L OO R - 1 X 8 B A S E / W I N D O W C A S I N G GA R A G E 16 ' - 0 " X 7 ' - 0 " O V E R H E A D G A RAG E D O O R 2-1 4 " L.V . L . - H D R . REFRIG.COOKTOP GA S KIT C H E N 9'- 1 1 /8 " C E I L I N G UP 18 R D.W. DIN I NG A R EA GR E A T R O OM MU D RO OM 9'- 1 1 /8 " C E I L I N G 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 /8" CE I L I N G PO W D E R BA T H 9'- 1 1 /8 " C L G . 24 " F L OO R T R U S S E S AB O V E @ 2 4 " O . C . GU E S T S U I T E 9'- 1 1 /8 " C E I L I N G SQ . ST A C K ED W/D OVEN /MICRO. COMBO. M F.G . T UB W / TIL E WAL LS SQ . M - 1 / 2 " GY P S U M @ A L L W A L L S ( F IR E TA P E O N L Y ) - 5 / 8 " F.C . G YP SU M @ C E I L I N G ( F I R E T A P E O N L Y ) - 2 X 6 E XT E R I O R ST U D F R A MIN G - G A R A GE P LA T E H E IG H T T O B E L E V E L W I T H M A I N L E V EL P L A T E . - R 2 1 FIB E R G L AS S IN S U L A T I ON - A L L W A L LS - D R O P GA R A G E F L O O R 2 " FR O M H O U SE F L O O R - 1 X 8 B A S E / W I N D O W C A S I N G GAR A G E 16 ' - 0 " X 7 ' - 0 " O VE R H E A D GA R A G E D O O R 2-1 4 " L.V . L . - H D R .KIT C H E N REFRIG. OVEN/ MICRO. COMBO. CO O K TO P 9'-1 1 /8" CE I L I N G GAS UP 18 R EL E V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I N G A R E A GR E A T R O O M MU D RO OM 9'- 1 1 / 8 " C E I L I N G OFF I C E 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 /8 " C E I L I N G PA N T R Y SQ . SQ . BU F F E T PO W D E R BAT H 9'- 1 1 /8 " C L G . 24 " F L O O R T R U S SE S AB O V E @ 24 " O . C . EL E C T R IC SE R V IC E GAS SERVICE M - 1 / 2 " GY P S U M @ A L L W A L L S ( F I RE T AP E ON L Y ) - 5 / 8 " F .C . G Y P SU M @ C E I L I NG ( F I R E TA P E O N L Y ) - 2 X 6 E XT E R I O R S T U D F R A MIN G - G A R A G E PL A TE H E I G H T T O B E L E VE L WIT H M A I N L E V EL P L A T E . - R 2 1 F I B E R G L A S S I N S U L A T I ON - A L L W A L LS - D R O P G A R A G E F L OO R 2 " F R O M H O USE F L O O R - 1 X 8 B A S E / W IN D O W C A S I N G GA R A G E 16 ' - 0 " X 7 ' - 0 " O V E R H E A D G A RAG E D O O R 2-1 4 " L.V . L . - H D R . KIT C H E N REFRIG.OVEN/ MICRO. COMBO. CO O K TO P 9'- 1 1 /8 " C E I L I N G GAS UP 18 R EL E V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL D.W . DIN I N G A R E A GRE A T R O OM MUD RO OM 9'-1 1 / 8 " C E I L I N G OFF I C E 9'- 1 1 /8 " C E I L I N G 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 / 8 " C E I L I N G PA N T R Y SQ . SQ .BU F F E T PO W D E R BA T H 9'- 1 1 /8 " C L G . 24 " F L O O R T R U S SE S AB O V E @ 2 4 " O . C . EL E C T R IC SE R V ICE GAS SERVICE K-7 1 5 VIL L A GE R BA T H CA S T I R O N - 1 / 2 " G Y P S U M @ A L L W AL L S ( F I R E T A P E O N L Y ) - 5 / 8 " F . C . GY P S U M @ C E I L I N G (F I R E T A P E O N L Y ) - 2 X 6 E X T E R I OR S T U D F R AM I N G - G A R AG E P L AT E H E I G H T T O B E L E V E L W I T H M AIN L E V E L P L A T E . - R 2 1 F I BE R G L A S S IN S U L A T I ON - A L L W A LL S - D R O P G AR A G E FLOO R 2 " F R O M H O U S E F LO O R - 1 X 8 B A S E / W I ND O W C A S I N G GARAG E 16 ' - 0 " X 7 ' - 0 " OV E R H E A D G A RA G E D O OR 2-1 4 " L .V . L . -H D R . KIT C H EN REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'-1 1 /8 " C E I LIN G GAS UP 18 R2-9 1/2" L.V.L. D.W . DIN I N G A R E A GRE A T R O O M MU D R O O M 9'-1 1 /8 " C E I LIN G OFF I C E 9'- 1 1 /8 " C E I LIN G 9'-1 1 /8 " C E I LIN G 9'- 1 1/8 " C E I LIN G PA N T RY SQ . SQ . BU F F E T PO W D E R BA T H 9'- 1 1/8 " C L G . 24 " FLOO R T R U S SE S AB O V E @ 2 4 " O .C . M ELE V A T O R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " G Y P S U M @ A L L W AL L S ( F I R E T A P E O N L Y ) - 5 / 8" F . C. G Y P S UM @ C E I LIN G ( F IR E T A P E O NL Y ) - 2 X 6 E X T E R I O R S T U D FRA M I N G - G A R A G E PL A T E H E I G H T T O B E LE V E L W I T H M A I N L E V E L P L AT E . - R 2 1 F I BE R G L A S S IN S U L A TIO N - A L L W A L L S - D R O P G AR A G E FL O O R 2 " F R O M H O US E F L O O R - 1 X 8 B A S E / W I ND O W C A S I N G GA RAG E 16 ' - 0 " X 7 ' - 0 " O VE R H E A D G A R A G E D O O R 2-1 4 " L.V . L . - H D R . REFRIG.COOKTOP GA S KIT C HEN 9'-1 1/8 " C E I LIN G UP 18 R D.W. DIN I NG A R E A GR E A T R O O M MU D R O O M 9'- 1 1 /8 " C E I LIN G 9'- 1 1/8 " C E I LIN G 9'- 1 1 /8 " C E I LIN G PO WDE R BAT H 9'- 1 1 /8 " C L G . 24 " FL O O R T R U S S ES AB O V E @ 2 4 " O . C. GUE S T S U I T E 9'-1 1 /8 " C E I LIN G SQ . ST A C K E D W/D OVEN /MICRO.COMBO. M F.G . TU B W / TIL E W A L L S SQ . M - 1 / 2 " G Y P S U M @ A L L W A L L S (F I R E T A P E O N L Y ) - 5 / 8 " F . C . GY P S U M @ C E I LIN G ( F IR E T A P E O NL Y ) - 2 X 6 E X T E R I O R S T U D FR AM I N G - G A RA G E P L A TE H E I G HT T O B E L EV E L W IT H M A I N L E V E L P L AT E . - R 2 1 F I BE R G L A S S IN S U L A T I ON - A L L W A LL S - D R O P G AR A G E FLO O R 2 " F RO M H O US E F L O O R - 1 X 8 B AS E / WIN D O W C A S I N G GARA G E 16 ' - 0 " X 7 ' - 0 " O VE R H E A D G A R A G E D O O R 2-1 4 " L.V . L . - H D R. KIT C H EN REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'-1 1/8 " C E I LIN G GAS UP 18 R EL E V A T O R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R E A GR E A T R O O M MUD R O O M 9'- 1 1 /8 " C E I LIN G OFF I C E 9'- 1 1/8 " C E I LIN G 9'- 1 1/8 " C E I LIN G 9'- 1 1 /8 " C E I LIN G PA N T RY SQ . SQ . BU F F E T PO W D E R BA T H 9'- 1 1/8 " C L G . 24 " F L OO R T R U S SE S AB OV E @ 2 4 " O . C . EL E C T R I C SE R V I C E GAS SERVICE M - 1 / 2 " G Y P S U M @ A L L W AL L S ( F I R E T A P E O N L Y ) - 5 / 8 " F . C . GY P S U M @ C E I LIN G ( F IR E T A P E O NL Y ) - 2 X 6 E X T E R I O R S T U D FR AMIN G - G A R AG E P L AT E H E I G H T T O B E L E V E L W I T H M AIN L E V E L P L A T E . - R 2 1 F I B E R G L AS S I N SU L A T I O N -A L L W A L L S - D R O P GA R A G E F L O OR 2 " F R O M H O U S E F L O O R - 1 X 8 B A S E / W I ND O W C A S I N G GAR A GE 16 ' - 0 " X 7 ' - 0 " OV E R H E A D G A RA G E D O OR 2-1 4 " L .V . L . -H D R . KIT C H EN REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'- 1 1 /8 " C E I LIN G GAS UP 18 REL E V A T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R E A GR E A T R O O M MUD R O O M 9'- 1 1/8 " C E I LIN G OF F I C E 9'-1 1/8 " C E I LIN G 9'- 1 1 /8 " C E I LIN G 9'-1 1/8 " C E I LIN G PA N T R Y SQ . SQ . BU F F E T PO W D E R BA T H 9'-1 1 /8 " C L G . 24 " F LO O R T R U S S ES AB O V E @ 2 4 " O . C. EL E C T R I C SE R V I CE GAS SERVICE K-7 15 VIL L A GE R BA T H CA S T IR O N - 1/2 " G Y P S U M @ A LL W A L LS ( F I R E TAP E O N L Y ) - 5/8 " F . C . GY P S U M @ CEI L I N G (F I R E T A P E O N L Y) - 2 X 6 E X T E R I O R ST U D F R A M I N G - G A R A G E P L A T E H E I G HT T O B E L E V E L W IT H M A I N L E V E L P L A T E . - R 2 1 FI B E R G L A S S IN S U L A T IO N - A L L W A L LS - DRO P G A R A G E F L O O R 2 " F R O M H O U SE F L O O R - 1 X 8 B A S E / W IN D O W CA S I N G GAR A GE 16' - 0 " X 7'-0 " O V E RH E A D G A R A G E D O O R 2-1 4 " L .V . L . - H D R . KIT C H EN REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'-1 1/8 " C E I L I N G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I NG A R E A GRE A T R O O M MUD R O O M 9'-1 1/8 " C E I L I N G OFF I C E 9'-1 1 / 8 " C E IL I N G 9'-1 1 / 8 " C E ILI N G 9'-1 1/8 " C E I L I N G PA N T R Y SQ . SQ . BU F F ET POW D E R BA T H 9'-1 1/8 " C L G . 24 " F L OO R T R U S SES ABO V E @ 24" O . C . M ELE V A TO R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL - 1 / 2 " G YPS U M @ A L L W A L L S ( F I RE T A P E O N L Y) - 5 / 8 " F . C. G Y P SU M @ C E I L I N G ( FIR E T A P E ON L Y ) - 2X 6 E X T ER I O R S T U D FR A M I N G - GAR A G E P L A TE H E I GH T T O B E L EV E L W I TH M A I N L EV E L P L ATE . - R21 F IB E R G L A S S I NS U L A T I O N -A L L W A L L S - DR O P G A R A G E F L O O R 2 " F R O M H O USE F L O O R - 1 X 8 B A S E / W IN D O W CAS I N G GAR A GE 16' - 0 " X 7'-0 " O V E RH E A D G A R A G E D O O R 2-1 4 " L .V. L . - H D R . REFRIG.COOKTOP GAS KIT C H EN 9'-1 1 / 8 " C E ILI N G UP 18 R D.W. DIN I NG A R E A GR E A T R O O M MUD R O O M 9'-1 1 / 8 " C E IL I N G 9'-1 1/8 " C E I L I N G 9'-1 1 / 8 " C E IL I N G POW D E R BAT H 9'-1 1 / 8 " C L G . 24" F L O O R T R U S S E S ABO VE @ 2 4 " O . C .GUE S T S U I T E 9'-1 1 / 8 " C E ILI N G SQ . STA C K E D W/D OVEN /MICRO.COMBO. M F.G . T U B W / TIL E W A L L S SQ . M - 1 / 2" G Y P S UM @ A L L W A L L S ( F I RE T A P E O N L Y) - 5 / 8 " F . C. G Y P S UM @ C EIL I N G ( FIR E T A P E ONLY ) - 2 X 6 E X T E R I O R STU D F R A M I N G - G A R A G E PL A T E HEI G H T T O B E L E V E L W IT H M A I N L EV E L P L ATE . - R21 F IB E R G L A S S I NS U L A T I O N-A L L W A L L S - DR O P G A R A G E F L O O R 2 " F R O M H O US E F L O O R - 1 X 8 B A S E / W IN D O W CAS I N G GAR A GE 16' - 0 " X 7'- 0 " O V E RHE A D G A R A G E DO O R 2-1 4 " L . V . L.- H D R . KITC H EN REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'-1 1 / 8 " C E IL I N G GAS UP 18 RELE V A T O R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL D.W . DIN I NG A R E A GRE A T R O O M MUD R O O M 9'- 1 1/8 " C E I L I N G OFF I C E 9'- 1 1/8 " C E I L I N G 9'-1 1 / 8 " C E ILI N G 9'- 1 1 / 8 " C E ILI N G PA N T R Y SQ . SQ . BU F F ET PO W D E R BAT H 9'-1 1 / 8 " C L G . 24" F L OO R T R U S SE S AB O VE @ 2 4" O . C . ELE C T R I C SE R V I C EGAS SERVICE M - 1/2 " G Y P S U M @ A LL W A LLS ( FIR E T A P E ONL Y ) - 5/8 " F . C . GY P S U M @ C EIL I N G (F I R E T A P E O N L Y) - 2 X 6 E X T E R I O R S T U D F R A MIN G - GAR A G E P L A TE H E I GH T T O B E L EV E L W I TH M A IN L E V E L P L A T E. - R 2 1 F I B E R G L A S S I NSU L A T I O N - A L L W A L L S - DR O P G A R A G E F L O O R 2 " FR O M H O US E F L O O R - 1 X 8 BA S E / W IN D O W CA S I N G GAR A GE 16' - 0 " X 7'-0 " O V E RH E A D G A R A G E D O O R 2-1 4 " L .V . L . - H D R . KITC H EN REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'-1 1 / 8 " C E ILI N G GAS UP 18 R ELE V A T O R L.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R E A GRE A T R O O M MUD R O O M 9'-1 1/8 " C E I L I N G OFF I C E 9'-1 1 / 8 " C E IL I N G 9'- 1 1 / 8 " C E ILI N G 9'-1 1 / 8" C E I L I N G PAN T R Y SQ . SQ . BU F F ET PO W D E R BAT H 9'-1 1 / 8 " C L G . 24" F L OO R T R U S SE S AB O V E @ 24 " O . C . ELE C T R I C SE R V I CE GAS SERVICE K-7 1 5 VIL L A G E R BA T H CAS T I R ON - 1 / 2" G Y P S U M @ A LL W A LLS (F I R E T A PE O N L Y ) - 5 / 8" F . C . G Y P SUM @ C E I L I N G ( F IR E T A P E ONL Y ) - 2 X 6 E X T E RIO R S T U D F R A M I N G - G A RAG E P L A TE H E IGH T T O BE L E V EL WIT H M A I N LE V E L P LA T E. - R 2 1 FI B E R G L A SS I N S ULA TIO N - A L L W A L L S - D R O P G A R AG E F L O OR 2 " F R O M HO U S E F LOO R - 1 X 8 BA S E / W I N DO W C A S I N G GAR A G E 16'- 0 " X 7 ' - 0 " OV E R H E AD G A R A GE D O O R 2-1 4 " L.V . L .-H D R . KITC H EN REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'-1 1 / 8 " C E I LIN G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I NG A R E A GRE A T ROO M MUDRO O M 9'-1 1/ 8 " CEI L I N G OFF I C E 9'-1 1/8 " C E I LIN G 9'-1 1 / 8 " C E I LIN G 9'-1 1/ 8 " CEI L I N G PAN T R Y SQ. SQ. BUFF E T POW D ER BAT H 9'-1 1/ 8 " CLG . 24" F LO O R T R U SSE S ABO V E @ 2 4 " O . C. M ELEV A T O R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL - 1 / 2" G Y P S U M @ A LL W A LLS (F I R E T A PE O N L Y ) - 5 / 8" F . C . G Y P SU M @ CEI L I N G ( F IR E T A P E O N L Y ) - 2 X 6 E X T E RIO R S T U D F R A M I N G - G A R A G E PL A T E HE I G H T T O B E L E V EL W I T H M A I N LE V E L P LA T E . - R 2 1 F I B E R G L A SS I N S ULA TIO N - A L L W A L L S - D R O P G A R AG E FL O O R 2 " F RO M H O U S E F L O O R - 1 X 8 B A S E / W I N DO W C A S I N G GAR A G E 16' -0" X 7 ' - 0 " OVE R H E A D GAR A G E D O O R 2-1 4 " L.V . L .-H D R . REFRIG. COOKTOP GAS KIT C HEN 9'-1 1/8 " C E I LIN G UP 18 R D.W. DINING A R E A GRE A T ROO M MUDRO O M 9'-1 1/ 8 " CEI L I N G 9'-1 1 /8" C E I LIN G 9'-1 1 / 8 " C E I LIN G POW D ER BAT H 9'-1 1/ 8 " CLG . 24" F LOO R T R U SSE S AB O V E @ 2 4 " O.C . GUE S T SUI T E 9'-1 1/8 " C E I LIN G SQ. STA C KED W/D OVEN /MICRO.COMBO. M F.G. T U B W / TILE W A L L S SQ . M- 1 / 2 " G Y P S U M @ A L L W ALL S (FI R E T A PE O N L Y ) - 5 / 8 " F . C . G Y PS U M @ C E I L I N G ( F I RET A P E O N L Y) - 2 X 6 EX T E RIO R S T U D FR A M I N G - G A RAG E P L A TE H E IG H T T O BE L E V EL WIT H M A I N L EVE L PLA T E . - R 2 1 FIB E R GLA S S I N SUL A T I O N - A LL W A LLS - D R O P G A R AGE F L O O R 2 " F RO M H O U S E F L O O R - 1 X 8 B A S E / W I N DOW C A S I N G GAR A G E 16' - 0 " X 7 ' - 0 " O V E R H E AD G A R A GE D O O R 2-1 4 " L.V . L .-H D R . KITC H EN REFRIG.OVEN/MICRO.COMBO. CO O K T O P 9'-1 1/8" C E I LIN G GAS UP 18 R ELEVA T O R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL D.W . DINING A R E A GRE A T ROO M MUDRO O M 9'-1 1/8 " C E I LIN G OFF I C E 9'-1 1/8 " C E I LIN G 9'-1 1/ 8 " CEI L I N G 9'-1 1/8 " C E I LIN G PAN T RY SQ . SQ. BUF F E T POW D ER BAT H 9'-1 1/ 8 " CLG . 24" FLO O R T R U S S ES ABO V E @ 2 4 " O . C. ELECT R I C SER V ICEGAS SERVICE M - 1 / 2" G Y P S U M @ A LL W A LLS (F I R E T A P E O N L Y ) - 5 / 8 " F . C . G Y PSU M @ CE I L I N G ( F I RET A P E O N L Y) - 2 X 6 E XTE R I O R S T U D F R A M I N G - G A RA G E P L A TE H E IG H T T O BE L E V EL WIT H M A I N LE V E L P LAT E. - R 2 1 FI B E R G L A SS I N S ULA T I O N - A LL W A LLS - D R O P G A R AGE F L O O R 2 " F ROM H O U S E F L O O R - 1 X 8 B A S E / W I N DOW C A S I N G GAR A G E 16'- 0 " X 7 ' - 0 " OV E R H E AD G A R A GE D O O R 2-1 4 " L.V . L .-H D R . KIT C H EN REFRIG.OVEN/MICRO.COMBO. COO K T O P 9'-1 1/ 8 " CEI L I N G GAS UP 18 R ELE V ATO R L.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I NG A R E A GRE A T ROOM MUDRO O M 9'-1 1/ 8 " CE I L I N G OFF I C E 9'-1 1/8 " C E I LIN G 9'-1 1 / 8 " C E I LIN G 9'-1 1/ 8 " CEI L I N G PAN T RY SQ. SQ. BUFF E T POW DER BAT H 9'-1 1/8 " C L G. 24" F LO O R T R U SSE S ABOV E @ 2 4 " O . C. ELEC T R I C SER V IC E GAS SERVICE 3'- 6 1 / 2" 11 3 /1 6 " 2'-1 1 5/1 6 " 6 1 3 /1 6 " 5 3 / 8 " 4'- 3 1 3/1 6 " 10 1 3 / 1 6 " 5 3 / 8 " 1'-5 1/4" 1'-1 1 3 / 4 "2'-1 1 5 / 1 6" 16 9/16" K-7 1 5 VIL LA G E R BA T H CAS T I RO N - 1 / 2 " G Y P S U M @ A L L W A L LS ( F I R E T A PE O NL Y ) - 5 / 8 " F . C . G Y P S UM @ C E I L I N G (FI R E T A P E O N L Y ) - 2 X 6 EXT E R I O R S T U D FR A M I N G - G A R A GE P L A T E HEI G H T T O B E L E VEL W I T H M A I N L E V EL P L A TE. - R 2 1 FI B E R G L AS S I N S U L A T IO N - A L L WA L L S - D R O P GA R A G E F L OO R 2 " F R O M H O USE F L O O R - 1 X 8 BAS E / W I N D O W C A S I N G GAR A G E 16'-0 " X 7 ' - 0" O VE R H E A D G A R A G E DOO R 2-1 4 " L . V . L .-H D R . KIT CHEN REFRIG.OVEN/MICRO.COMBO. CO O K T OP 9'-1 1 / 8 " C E I L I N G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I N G A R E A GRE A T R O O M MUD R O O M 9'-1 1 / 8 " C EIL I N G OFF I C E 9'-1 1 / 8 " C E I L I N G 9'-1 1 / 8 " C E I L I N G 9'-1 1 /8" C E I L IN G PAN T RY SQ . SQ . BU F F E T POW D E R BAT H 9'-1 1 / 8 " C LG . 24 " F L OOR T R US S E S ABO VE @ 2 4 " O . C. M ELE V A TO R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL - 1 / 2 " G Y P S U M @ A L L W A L L S (F I R E T A P E O N LY) - 5 /8 " F . C . G Y P SU M @ C E I L I N G (F I R E TA P E O N L Y ) - 2 X 6 E X T E R I O R STU D F R A M I N G - G A RA G E P LAT E H E I G H T T O B E L EVE L W IT H M A I N LE V E L PLA T E . - R 2 1 FI B E R G L A S S IN S U L A TIO N - A LL W A LLS - D R OP G A R A G E F LO O R 2 " F R O M HO U S E F L O O R - 1 X 8 B A S E / W IN D O W C A S I N G GAR A G E 16' -0" X 7 ' - 0" O VER H E A D GAR A G E D O O R 2-14" L . V . L .-H D R . REFRIG.COOKTOPGAS KIT CHEN 9'-1 1 / 8 " C E I L I N G UP 18 R D.W. DIN I NG A R E A GRE A T R O O M MUD R O O M 9'- 1 1 / 8 " C E I L I N G 9'-1 1 / 8 " C E I L I N G 9'-1 1 /8 " C E I L IN G PO W D E R BAT H 9'-1 1 / 8 " C L G . 24" F L OO R T R USS E S AB O V E @ 24" O . C . GUE S T S U I TE 9'-1 1 / 8 " C E I L I N G SQ . ST A C KED W/D OVEN /MICRO.COMBO. M F.G . T U B W / TIL E W A L LS SQ. M - 1 / 2 " G Y P S U M @ A L L W A L LS ( F I R E T A PE O NLY ) - 5 / 8 " F . C . G YPS U M @ C E I L I N G ( F I R E T A P E ON L Y ) - 2 X 6 EXT E R I O R S T U D FR A M I N G - G A RA G E P L A T E H E I G H T T O B E L EVE L W I TH M A I N LE V E L PLA T E . - R 2 1 FI B E R G LA S S I N SU L A T I O N - A LL W A L LS - D R O P GAR A G E F L OO R 2 " F R O M H O USE F L O O R - 1 X 8 BA S E / W I N D O W C A S I N G GAR A G E 16' -0 " X 7 ' - 0" O VE R H E A D GAR A G E D O O R 2-1 4 " L . V . L .-H D R . KIT C HEN REFRIG. OVEN/MICRO.COMBO. CO O K T OP 9'-1 1/8 " C EIL I N G GAS UP 18 R ELEV A T O R L.S.L. STUDS@ 12" O.C. 2-9 1/2" L.V.L. ACCESS PANEL D.W . DIN I NG A R E A GRE A T R O O M MUD R O O M 9'-1 1 / 8 " C E I L I N G OFF I C E 9'-1 1 / 8 " C E I L I N G 9'-1 1 /8" C E I L IN G 9'-1 1/8 " C EIL I N G PA N T R Y SQ . SQ . BU F F ET POW D E R BAT H 9'-1 1 / 8 " C LG . 24 " F L O OR T R US S E S ABO V E @ 24" O . C . ELECT R I C SE R V IC E GAS SERVICE 3'- 6 1 /2 " 11 3 / 1 6 " 2'- 1 1 5/1 6 " 6 1 3 / 1 6 " 5 3 / 8" 4'- 3 1 3 / 1 6" 10 1 3 / 16 " 5 3 / 8 " 1'-5 1/4" 1'- 1 1 3/4 " 2'- 1 1 5 / 1 6" 16 9/16" K-7 1 5 VIL L A G E R BA TH CA S T IRO N - 1 / 2 " G Y PS U M @ A L L WA L L S ( F I R ET A PE O N L Y ) - 5 / 8 " F . C . G Y P SU M @ C E I LIN G ( F I R ET A P E O N L Y ) - 2 X 6 E XT E R I O R S T U D F R A MIN G - G A R A GE P L A T E H E I GH T T O B E L EV E L W I T H M A I N L E V EL P L AT E . - R 2 1 F I BE RG L A S S I N SU L A TIO N - A L L W A L L S - D R O P G AR A G E F LO O R 2 " F R O M H OU SE FL O OR - 1 X 8 B AS E / W IN D O W C A S IN G GAR A G E 16 ' - 0 " X 7 ' - 0 " O V E R H E AD G A R A GE D O O R 2-1 4 " L . V .L . - H D R . KIT C H E N REFRIG.OVEN/ MICRO.COMBO. CO O K T O P 9'- 1 1 / 8 " C E I L I N G GAS UP 18 R 2-9 1/2" L.V.L. D.W . DIN I N G ARE A GR E A T R O O M MU D R O O M 9'- 1 1 / 8 " C E I L I N G OF F I C E 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 / 8" C E IL I N G 9'- 1 1 / 8 " C E I L I N G PA N T R Y SQ . SQ . BU F FE T PO W D E R BAT H 9'- 1 1 / 8 " C L G . 24 " F L OO R T R U S S ES AB O V E @ 2 4 " O . C . M EL E V A T OR L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " G YP S U M @ A L L W A L L S (F I R E T A P E ON L Y) - 5 / 8 " F .C . G Y PS U M @ C EIL I N G ( F I R E TA P E O N LY ) - 2 X 6 E XT E R I O R S T U D F R A MIN G - G A R A G E P L AT E H E I G HT T O B E LE V E L W I T H M A I N L E VE L P L A T E. - R 2 1 F I B ER G L A SS I N S U L AT I O N -A L L W A L L S - D R O P G AR A G E F L O OR 2 " F R O M H OU S E F L O OR - 1 X 8 B AS E / W IN D O W CA S I N G GAR A G E 16 '- 0 " X 7 ' -0 " O V E R H E A D G A R A G E D O O R 2-1 4" L .V . L . - H D R . REFRIG.COOKTOP GAS KIT C H E N 9'- 1 1 / 8 " C E I LIN G UP 18 R D.W. DIN I NG A R E A GR E A T R O O M MUD R O O M 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 / 8" C E IL I N G 9'- 1 1 / 8 " C E I LIN G PO W D ER BA T H 9'-1 1 / 8 " C L G . 24 " F L O OR T R U S S ES AB O V E @ 2 4 " O . C . GU E S T S U IT E 9'- 1 1 / 8 " C E I LIN G SQ . ST A CK E D W/D OVEN /MICRO.COMBO. M F.G . T U B W / TIL E WA L L S SQ . M - 1 / 2 " G Y PS U M @ A L L WA L L S ( F I R ET A PE O N L Y ) - 5 / 8 " F . C. G Y PS U M @ C EIL I N G (F I R E TA P E O N LY ) - 2 X 6 E XT E R I O R S T U D F R A M I N G - G A R A G E P L AT E H E I G HT T O B E L E VE L WIT H M A I N L E V EL P L AT E . - R 2 1 F I BE R G LA S S I N S ULA T I O N-A L L WAL L S - D R O P G AR A G E F L O OR 2 " F RO M HO U S E F L O OR - 1 X 8 B AS E / W IN D O W C A SIN G GAR A G E 16' - 0 " X 7 ' - 0 " O V E R H E AD G A R A GE D O O R 2-1 4" L .V . L . - H D R . KIT C H E N REFRIG.OVEN/MICRO. COMBO. CO O K T O P 9'-1 1 / 8 " C E I LIN G GAS UP 18 R ELE V AT O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DIN I N G AR E A GR E A T R O O M MU D R O O M 9'- 1 1 / 8 " C E I L I N G OFF I C E 9'- 1 1 / 8 " C E I LIN G 9'- 1 1 / 8 " C E I L I N G 9'- 1 1 / 8 " C E I L I N G PA N T R Y SQ . SQ . BU F F ET PO W D E R BAT H 9'- 1 1 / 8 " C L G . 24 " F L OO R T R U S S ES AB O V E @ 2 4 " O . C . EL E C T R I C SE R V I C E GAS SERVICE 3'- 6 1 / 2 " 11 3 / 1 6 " 2'- 1 1 5 / 1 6 " 6 1 3 / 1 6" 5 3 / 8 " 4'- 3 1 3 / 1 6 " 10 1 3 / 1 6 " 5 3 / 8 " 1'-5 1/4" 1'- 1 1 3 /4 " 2'- 1 1 5 /1 6 " 16 9/16" K-7 1 5 VIL L A GE R BA T H CA ST I R O N - 1 / 2 " G YP S U M @ A LL W A L LS ( F I R E T A P E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ C E I L IN G ( F I R E T A P E O N L Y ) - 2 X 6 E X T E R I OR S T U D F R A M I N G - G A R AG E P L A TE H E I G HT T O B E LE V E L W I T H MA I N L E V EL P LA T E . - R 2 1 F I BE R G L A SS I N S ULA T I O N - A LL W A L L S - D R O P G A R A G E F L O O R 2" F R O M H O US E F L O OR - 1 X 8 BA S E / W I N D OW CA S I N G GA R A G E 16' - 0" X 7 ' - 0 " O V E RH E A D G A R A G E D O O R 2-1 4 " L . V .L . - H D R . KIT CHE N REFRIG.OVEN/MICRO.COMBO. CO O KTO P 9'-1 1 / 8 " C E ILI N G GAS UP 18 R2-9 1/2" L.V.L. D.W . DININ G A R EA GRE A T R OO M MUD ROO M 9'- 1 1 / 8" C E I L I NG OFF I CE 9'-1 1/ 8 " C E ILI N G 9'-1 1 / 8" C E I L I NG 9'- 1 1 / 8 " C E IL I N G PA N T R Y SQ . SQ . BUF F E T PO W D ER BATH 9'-1 1 / 8" C L G. 24" F L O O R T R U S SE S ABO V E @ 2 4 " O . C . M ELE VA T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL - 1 / 2 " G Y PS U M @ A L L W A L L S ( F IR E T A P E O N L Y ) - 5 / 8 " F . C . G Y P S U M @ C E I L IN G ( F I R E T A P E O N L Y ) - 2 X 6 EX T E R I O R S T U D F R A M I N G - G A R AG E P LA T E H EIG H T T O B E L EV E L W I T H M AIN L E V E L P L A T E . - R 2 1 F I BE R G L A SS I N S ULA T I O N - AL L WA L L S - D R O P G A R A G E F L O O R 2" F R O M H O USE F L O OR - 1 X8 B A S E / W I N DO W C A S I N G GAR A G E 16' - 0 " X 7 ' - 0 " O VE R H E A D G A R A G E D O O R 2-1 4 " L . V .L . - H D R . REFRIG.COOKTOP GA S KIT CHE N 9'-1 1 / 8 " C E ILI N G UP 18 R D.W. DININ G A R EA GR E A T R OO M MU DRO O M 9'- 1 1 / 8" C E I L I NG 9'-1 1 / 8 " C E IL I N G 9'- 1 1 / 8" C E I L I NG PO W D ER BATH 9'- 1 1 / 8 " C L G . 24" F L O O R T R U S SE S AB O V E @ 2 4" O . C . GU E S T S U I T E 9'-1 1 / 8" C E I L I NG SQ . ST A C KE D W/D OVEN /MICRO.COMBO. M F.G . T U B W / TIL E W A LLS SQ. M - 1 / 2 " G YP S U M @ A LL W A L LS ( F I R E TA P E O NL Y ) - 5 / 8 " F . C. G Y P S UM @ C E IL I N G ( F I R E TA P E O N LY ) - 2 X6 E X T E R I OR S T U D F R A M I N G - G A R AG E P L A TE H E I G HT T O B E LE V E L W I T H M AIN L E VE L P L A TE . - R 2 1 F I B E RG L A S S IN S U L A TIO N - A L L W A L L S - D R O P G A R A G E F L O O R 2 " F R O M H O U SE F L O O R - 1 X 8 BA S E / W I N D OW CA S I N G GA R A G E 16 ' - 0" X 7 ' - 0 " O V E RH E A D G A R A G E D O O R 2-1 4 " L .V . L . - H D R . KIT C HEN REFRIG.OVEN/MICRO.COMBO. CO O KT O P 9'-1 1/ 8 " C E ILI N G GAS UP 18 RELE VA T O R L.S.L. STUDS @ 12" O.C. 2-9 1/2" L.V.L.ACCESS PANEL D.W . DINING A R EA GRE A T R OOM MUD RO O M 9'- 1 1 / 8" C E I L I NG OFF I CE 9'- 1 1/ 8 " C E IL I N G 9'- 1 1 / 8 " C E IL I N G 9'-1 1 / 8 " C E IL I N G PA N T R Y SQ. SQ . BU FF E T PO W D ER BA TH 9'-1 1 / 8 " C L G . 24 " F L O O R T R U S SE S AB O V E @ 2 4" O . C . ELE C T R IC SE R V I CE GAS SERVICE SIG.BASE SIG.BASE SIG.BASE SIG.BASE SIG.BASE SIG.BASE HH PD-BIT-HATCH PD-BIT-HD HATCH PD-UWM-STRUCTURE GROCER65,570 SFFFE: 924.00 DOCK: 920.00RETAIL C60,000 SFFFE: 924.00RETAIL A10,600 SFFFE: 924.00RETAIL/REST. D15,215 SFFFE: 922.00RESTAURANT A5,000 SFFFE: 918.00RETAIL/REST. F8,000 SFFFE: 919.00DRIVETHRU B2,425 SFFFE: 916.00DRIVETHRU C2,100 SFFFE: 915.00FUELPUMPSRETAIL/REST.E6,000 SFFFE: 915.00DRIVETHRU A2,400 SFFFE: 915.00RETAIL /MEDICAL12,000 SFFFE: 916.00RETAIL B10,600 SFFFE: 924.00STORMWATER BASIN 'A'TOP:916.00EO:915.50HWL:914.90NWL:909.00BOT:902.00STORMWATER BASIN 'B'TOP:909.50EO:909.00HWL:908.90BOT:895.00TCOMPACTORTEMP.GENERATOR PD-GRAD-INT PD-GRAD-INDEX PD-SIGN PD-ELEC-POLE PD-RET-WALL PD-CTLN PD-EROS-LOD ED-BLDG TB-VIEWTB-TTLE-BLCK CAD/DWG File Disclaimer:These electronic files (DWG) are provided as-is, forinformation purposes only, and are not constructiondocuments. The user assumes all risk and responsibility forthe interpretation, use, and accuracy of the data containedherein. The user must verify all dimensions, site conditions,and specifications against the final signed/sealed paper orPDF documents. No reliance should be placed on this file forfabrication or layout. Any modifications made to these filesare the user's sole risk and liability, and the user agrees toindemnify Measure Group from any claims, damages, orexpenses resulting from their use. NPLT 8" sanstub905.458" sanstub907.55 XREFFD-WTLD-BUFFFD-WTLDFD-UWMFD-USTMFD-USANFD-UGTLFD-UGELFD-UGASFD-ROWFD-PROPFD-PRKG-STRPFD-PRKG-STBKFD-PONDFD-OHTLFD-OHELFD-LSCP-TREEFD-LSCP-SHRBFD-LSCP-GRNFD-LOTIFD-FLDP-BUFFFD-FLDPFD-ESMTFD-DEMOFD-CURB-FACEFD-CONCFD-BLDG-STBKFD-BLDG-HTCHFD-BLDG-ACSYFD-BLDGFD-BIT-TRAILFD-BITFD-AREL-IMGE ED-WTLD-BUFFED-WTLDED-UWMED-USTMED-USANED-UGTLED-UGELED-UGASED-ROWED-PROPED-PRKG-STRPED-PRKG-STBKED-PONDED-OHTLED-OHELED-LSCP-TREEED-LSCP-SHRBED-LSCP-GRNED-LOTIED-FLDP-BUFFED-FLDPED-ESMTED-DEMOED-CURB-FACEED-CONCED-BLDG-STBKED-BLDG-HTCHED-BLDG-ACSY ED-BIT-TRAILED-BITED-AREL-IMGE PD-LSCP-SHRB PD-BLDG-HTCH PD-LSCP-TREE PD-LSCP-GRN PD-BIT-TRAIL PD-DEMO PD-POND PD-BLDG-ACSYPD-BLDG PD-BIT Example PD-CONCPD-CURB-FACE PD-AREL-IMGE PD-FLDP-BUFF PD-WTLD-BUFF PD-FLDP PD-FENCE PD-WTLD PD-PRKG-STBK PD-BLDG-STBK PD-ESMT PD-ROW PD-LOTI PD-PROP PD-OHTL PD-UGTL PD-OHEL PD-UGELPD-UGAS 000Extra Fine FineExtra ThinThinBoldExtra BoldFine 50% SSS0 8' 6" STALL90deg. 9x18NNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNN9x18NNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNN9x18NNNNNNNNNN9x18NNNNNNNNNNN9x18NNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNSSSSSSSSS9x18NNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x18NNNNNNNNN9x18NNNNNNNNNN9x18NNNNN9x18NNNNN9x18NNNNN9x18NNNNNNNNNNNN9x18NNNNNNN9x18NNNNNNN9x18NNNNNNNN9x18NNNNNNNNNNSSSSSSSSSS9x18NNNNNNNNNNN9x18NNNNNNNNNNNNNN9x18NNNNNNNNNN9x18NNNNNNNNNN9x18NNNNNNNNN9x18NNNNNNN9x18NNNNNNNWB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved. 2,385 S.F. PROOF OF PARKING AREA - 17 SPACESNUMBERS SHOWN AS NET TO TOTAL PROOF OF PARKINGAREA - 6 SPACESPROOF OF PARKINGAREA - 13 SPACESPROOF OF PARKING AREA - 46 SPACESNUMBERS SHOWN AS NET TO TOTAL PROOF OF PARKING AREA - 12 SPACESPROOF OF PARKING AREA - 7 SPACESHIGHWAY EASEMENT PER BOOK150 OF DEEDS, PG. 313 HIGHWAY EASEMENT PER BOOK 150 OF DEEDS, PG. 307 BLUFF CREEK OVERLAY DISTRICT PRIMARY BOUNDARY BLUFF CREEK OVERLAY DISTRICTSECONDARY BOUNDARY THE PRESERVE ATBLUFF CREEK 5THADDITIONTHE PRESERVE ATBLUFFCREEK3RD ADDITION OUTLOT A6789101112123412123OUTLOT G THE PRESERVE AT BLUFF CREEK6TH ADDITIONTHE PRESERVE ATBLUFF CREEK 2ND ADDITIONRIVER ROCK DRIVE N.WETLAND 3 WETLAND 4 WETLAND 10 BASIN 46P BASIN 31P WE S T - S O U T H P O N D UNDERGROUNDBASIN 25P BASIN 47PPOND 13P OUTLOT B BLUFF CREEK BLVD. BLUF F C R E E K B L V D . SUNSET TRAILMILLS DRIVE MILLS LANE NW AVIENDA LANE S.LYMAN BLVD.POWERS BLVD.AVIENDA PARKWAY AVIENDA LANE (PRIVATE)AVIENDA LANE (PRIVATE)AVIENDA COURT (PRIVATE)AVIENDA WAY (PRIVATE)30,000 S.F. 24,000 S.F. 139,000 S.F. 19,000 S.F. RETAIL SPORTS FACILITY FUTURE SPORTS FACILITY HOTEL APARTMENTSPROPOSED BUILDINGFFE = 924.95GFE = 924.53PROPOSED BUILDINGFFE = 925.60GFE = 925.18PROPOSED BUILDINGFFE = 926.20GFE = 925.78PROPOSED BUILDINGFFE = 926.50GFE = 926.08PROPOSED BUILDINGFFE = 925.75GFE = 925.33PROPOSED BUILDINGFFE = 925.20GFE = 924.78 PROPOSED BUILDINGFFE = 923.95GFE = 923.53PROPOSED BUILDINGFFE = 924.40GFE = 923.98 PROPOSED BUILDINGFFE = 925.35GFE = 924.93PROPOSED BUILDINGFFE = 925.70GFE = 925.28PROPOSED BUILDINGFFE = 925.15GFE = 924.73PROPOSED BUILDINGFFE = 926.40GFE = 925.98PROPOSED BUILDINGFFE = 926.15GFE = 925.73PROPOSED BUILDINGFFE = 925.00GFE = 924.58 16 " D I P GF=927.8928.1 (FFE)SOG927.6GF=928.8929.1 (FFE)SOG928.6GF=930.8931.1 (FFE)SOG930.6GF=927.3919.8FBWO919.3 GF=926.8919.3FBWO918.8 GF=924.7917.2FBWO916.7 GF=923.1915.6FBWO915.1 GF=922.0914.5FBWO914.0 GF=915.4 907.4FBWO906.9 GF=916.5908.5FBWO 908.0 GF=917.5909.5FBWO909.0 GF=918.4910.4FBWO909.9 GF=919.8911.8FBWO911.3 GF=921.5913.5FBWO913.0 GF=922.5914.5FBWO914.0 GF=923.5915.5FBLO918.5 GF=930.8923.3FBWO922.8GF=933.1925.6FBWO925.1GF=934.5927.0FBWO926.5GF=935.7930.2FBWO927.7GF=935.3927.8FBWO927.3GF=936.3928.8FBWO928.3GF=936.4928.9FBWO928.4 GF=936.4928.9FBWO928.4GF=935.5928.0FBWO927.5GF=934.7927.2FBWO926.7GF=931.8931.2(FFE)SOG931.6 GF=933.8926.3FBWO925.8GF=932.5932.8(FFE)SOG932.3 GF=933.7934.0(FFE)SOG933.5 GF=934.5934.8(FFE)SOG934.3 GF=936.3936.6(FFE)SOG936.1 GF=936.4936.7(FFE)SOG936.2 GF=936.1936.4(FFE)SOG935.9 GF=935.5936.8(FFE)SOG935.3 GF=934.8935.1(FFE)SOG934.6 GF=933.9934.2(FFE)SOG933.7 GF=932.2924.9FBLO924.4 GF=929.8922.3FBWO921.8 100-YR HWL = 890.80BTM = 887.17 100-RY HWL = 916.67BTM = 908.00100-RY HWL = 925.53BTM = 924.00 100-YR HWL = 884.72BTM = 884.00 10 0 - Y R H W L = 90 9 . 2 3 100-YR HWL=917.19BTM = 914.00 30' BUILDING SETBACK30' BUILDING SETBACK 30' BUILDING SETBACK 30' BUILDING SETBACK20' PARKING SETBACK 10' PARKING SETBACK10' PARKING SETBACK 20' PARKING SETBACK 10' PARKING SETBACK30' BUILDING SETBACK OUTLOT B 1234567 891011 321543211234567123 4 5 1 2 3 4 5 6 7 8 BLOCK 3 BLOCK 4BLOCK 5BLOCK 1 BLOCK 2 BLOCK 6 OUTLOT COUTLOTC OUTLOT F OUTLOT E OUTLOTDOUTLOTBOUTLOTAOUTLOTA ONLYONLYK-715 VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GAS UP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 R D.W.DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.GUEST SUITE 9'-1 1/8" CEILING SQ.STACKEDW/D OVEN /MICRO.COMBO.M F.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHEN REFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W.DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRY SQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GAS UP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE K-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GAS UP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 R D.W.DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.GUEST SUITE 9'-1 1/8" CEILING SQ.STACKEDW/D OVEN /MICRO.COMBO.M F.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHEN REFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W.DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRY SQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GAS UP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSES ABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEK-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING 9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 R D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREA GREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRY SQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEK-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 R D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEK-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 R D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE K-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 R D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE K-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.M ELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 RD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE K-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGAS UP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILING UP 18 RD.W.DINING AREA GREAT ROOMMUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILINGPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILING SQ.STACKEDW/D OVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGAS UP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGAS UP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEK-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGAS UP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILING UP 18 RD.W.DINING AREA GREAT ROOMMUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILINGPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILING SQ.STACKEDW/D OVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGAS UP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING - GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS - DROP GARAGE FLOOR 2" FROM HOUSE FLOOR - 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGAS UP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE K-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILING UP 18 RD.W.DINING AREA GREAT ROOMMUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILINGPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/D OVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE K-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILING UP 18 RD.W.DINING AREA GREAT ROOMMUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILINGPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/D OVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICEM- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 RELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE3'-6 1/2"11 3/16"2'-1 15/16"6 13/16"5 3/8"4'-3 13/16"10 13/16"5 3/8"1'-5 1/4"1'-11 3/4"2'-1 15/16"16 9/16"K-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.M ELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 RD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR 2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILING GASUP 18 R ELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE3'-6 1/2"11 3/16"2'-1 15/16"6 13/16"5 3/8"4'-3 13/16"10 13/16"5 3/8"1'-5 1/4"1'-11 3/4"2'-1 15/16"16 9/16"K-715VILLAGERBATHCAST IRON - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R 2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILINGUP 18 RD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILING9'-1 1/8" CEILING 9'-1 1/8" CEILING POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILINGSQ.STACKEDW/DOVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASING GARAGE 16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R ELEVATORL.S.L. STUDS@ 12" O.C.2-9 1/2" L.V.L.ACCESS PANELD.W.DINING AREAGREAT ROOM MUDROOM9'-1 1/8" CEILINGOFFICE9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILING PANTRYSQ.SQ.BUFFET POWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE 3'-6 1/2"11 3/16"2'-1 15/16"6 13/16"5 3/8"4'-3 13/16"10 13/16"5 3/8"1'-5 1/4"1'-11 3/4"2'-1 15/16"16 9/16"K-715VILLAGERBATHCAST IRON- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 R2-9 1/2" L.V.L.D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.MELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL - 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.REFRIG.COOKTOPGASKITCHEN9'-1 1/8" CEILING UP 18 R D.W.DINING AREA GREAT ROOMMUDROOM9'-1 1/8" CEILING 9'-1 1/8" CEILING9'-1 1/8" CEILINGPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.GUEST SUITE9'-1 1/8" CEILING SQ.STACKEDW/D OVEN /MICRO.COMBO.MF.G. TUB W/TILE WALLSSQ.M- 1/2" GYPSUM @ ALL WALLS (FIRETAPE ONLY)- 5/8" F.C. GYPSUM @ CEILING (FIRETAPE ONLY)- 2X6 EXTERIOR STUD FRAMING- GARAGE PLATE HEIGHT TO BE LEVEL WITH MAIN LEVEL PLATE.- R21 FIBERGLASS INSULATION-ALL WALLS- DROP GARAGE FLOOR 2" FROM HOUSE FLOOR- 1X8 BASE / WINDOW CASINGGARAGE16'-0" X 7'-0" OVERHEAD GARAGE DOOR2-14" L.V.L.-HDR.KITCHENREFRIG.OVEN/MICRO.COMBO.COOKTOP9'-1 1/8" CEILINGGASUP 18 RELEVATORL.S.L. STUDS @ 12" O.C.2-9 1/2" L.V.L.ACCESS PANEL D.W.DINING AREAGREAT ROOMMUDROOM9'-1 1/8" CEILING OFFICE9'-1 1/8" CEILING9'-1 1/8" CEILING9'-1 1/8" CEILINGPANTRYSQ.SQ.BUFFETPOWDERBATH9'-1 1/8" CLG.24" FLOOR TRUSSESABOVE @ 24" O.C.ELECTRICSERVICEGAS SERVICE SIG.BASE SIG.BASE SIG.BASESIG.BASE SIG.BASESIG.BASEHH PD-BIT-HATCHPD-BIT-HD HATCH PD-UWM-STRUCTUREPD-USTM-CB GROCER65,570 SFFFE: 924.00 DOCK: 920.00RETAIL C60,000 SFFFE: 924.00RETAIL A10,600 SFFFE: 924.00RETAIL/REST. D15,215 SFFFE: 922.00RESTAURANT A5,000 SFFFE: 918.00RETAIL/REST. F8,000 SFFFE: 919.00DRIVETHRU B2,425 SFFFE: 916.00DRIVETHRU C2,100 SFFFE: 915.00FUELPUMPSRETAIL/REST.E6,000 SFFFE: 915.00DRIVETHRU A2,400 SFFFE: 915.00RETAIL /MEDICAL12,000 SFFFE: 916.00RETAIL B10,600 SFFFE: 924.00STORMWATER BASIN 'A'TOP:916.00EO:915.50HWL:914.90NWL:909.00BOT:902.00STORMWATER BASIN 'B'TOP:909.50EO:909.00HWL:908.90BOT:895.00TCOMPACTORTEMP.GENERATOR PD-GRAD-INTPD-GRAD-INDEXPD-SIGNPD-ELEC-POLEPD-RET-WALL PD-CTLN PD-EROS-LOD ED-BLDG TB-VIEWTB-TTLE-BLCK CAD/DWG File Disclaimer:These electronic files (DWG) are provided as-is, forinformation purposes only, and are not constructiondocuments. The user assumes all risk and responsibility forthe interpretation, use, and accuracy of the data containedherein. The user must verify all dimensions, site conditions,and specifications against the final signed/sealed paper orPDF documents. No reliance should be placed on this file forfabrication or layout. Any modifications made to these filesare the user's sole risk and liability, and the user agrees toindemnify Measure Group from any claims, damages, orexpenses resulting from their use. NPLT 8" sanstub905.458" sanstub907.55 XREFFD-WTLD-BUFFFD-WTLDFD-UWMFD-USTMFD-USANFD-UGTLFD-UGELFD-UGASFD-ROWFD-PROPFD-PRKG-STRPFD-PRKG-STBKFD-PONDFD-OHTLFD-OHELFD-LSCP-TREEFD-LSCP-SHRBFD-LSCP-GRNFD-LOTIFD-FLDP-BUFFFD-FLDPFD-ESMTFD-DEMOFD-CURB-FACEFD-CONCFD-BLDG-STBKFD-BLDG-HTCHFD-BLDG-ACSYFD-BLDGFD-BIT-TRAILFD-BITFD-AREL-IMGE ED-WTLD-BUFFED-WTLDED-UWMED-USTMED-USANED-UGTLED-UGELED-UGASED-ROWED-PROPED-PRKG-STRPED-PRKG-STBKED-PONDED-OHTLED-OHELED-LSCP-TREEED-LSCP-SHRBED-LSCP-GRNED-LOTIED-FLDP-BUFFED-FLDPED-ESMTED-DEMOED-CURB-FACEED-CONCED-BLDG-STBKED-BLDG-HTCHED-BLDG-ACSYED-BIT-TRAILED-BITED-AREL-IMGE PD-LSCP-SHRB PD-BLDG-HTCH PD-LSCP-TREEPD-LSCP-GRN PD-BIT-TRAIL PD-DEMO PD-POND PD-BLDG-ACSYPD-BLDGPD-BIT Example PD-CONCPD-CURB-FACE PD-AREL-IMGE PD-FLDP-BUFF PD-WTLD-BUFF PD-FLDP PD-FENCE PD-WTLD PD-PRKG-STBK PD-BLDG-STBK PD-ESMT PD-ROW PD-LOTI PD-PROP PD-OHTL PD-UGTL PD-OHEL PD-UGELPD-UGAS PD-USTMPD-USANPD-UWM 000Extra FineFineExtra ThinThinBoldExtra BoldFine 50% SSS08' 6" STALL90deg. D 9x18NNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNN9x18NNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNN9x189x18NNNNNNNNNNNNNNNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNN9x18NNNNNNNNNN9x18NNNNNNNNNNN9x18NNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNNNNN9x18NNNNNNNNSSSSSSSSS9x18NNNNNNNNNNNNNNN9x18NNNNNNNNNNNNNN9x18NNNNNNNNN9x18NNNNNNNNNN9x18NNNNN9x18NNNNN9x18NNNNN9x18NNNNNNNNNNNN9x18NNNNNNN9x18NNNNNNN9x18NNNNNNNN9x18NNNNNNNNNNSSSSSSSDDDDDDDSSS9x18NNNNNNNNNNN9x18NNNNNNNNNNNNNN9x18NNNNNNNNNN9x18NNNNNNNNNN9x18NNNNNNNNNDD9x18NNNNNNN9x18NNNNNNNWB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved.WB-67AASHTO 2001 (US)(c) 2026 Transoft Solutions, Inc. All rights reserved. 132 STALLS REQ R 60' - 0" 61 STALLS REQ 63,900 GFA 25,403 GFA 1 11 FUEL PUMPS 3956 SF 2 2 1 10 5987 SF RETAIL / RESTAURANT E GROCER 65,570 SF RETAIL A 10,600 SF RETAIL B 10,600 SF RETAIL C 60,000 SF 24 STALLS REQ RESTAURANT A 6571 SF RETAIL / RESTAURANT D 15215 SF 10 DRIVE THRU A 2,400 SF DRIVE THRU C 2,100 SFDRIVE THRU B 2,425 SF 149' - 11 3/8"270' - 3 1/2" MEDICAL 15000 SF (2 LEVELS: 30,000 SF TOTAL) PARKING STALLS: 179 EX01 2 Sim PROPOSED INTERNAL WALKS EXISTING PUBLIC TRAILS PROPOSED PUBLIC TRAILS EXISTING PUBLIC SIDEWALKS PROPOSED PUBLIC SIDEWALKS PEDESTRIAN CIRCULATION KEY 132 STALLS REQ 55 STALLS REQ 63,900 GFA RESTAURANT A 6571 SF 2 2 3 4 5 6 7 8 9 Not Enclosed RETAIL / RESTAURANT F Scale Date Drawn By Checked By Project Number ISSUE DATE 7455 VILLAGE DRIVE, SUITE #110 LINO LAKES, MN 55014 763-553-7927 WWW.TANDGARCH.COM CITY STAMP AREA PRELIMINARY NOT FOR CONSTRUCTION 6/ 1 2 / 2 0 2 6 2 : 3 3 : 4 3 P M As indicated EX01 CONCEPTUAL SITE PLAN KPG, KMT KPG 06-11-2026 840_2026 CH A N H A S S E N , M N 5 5 3 1 9 CA R V E R C O U N T Y P I D 25 1 0 2 0 0 2 0 CONCEPTUAL SITE PLAN 06-12-2026 AV I E N D A RE T A I L C E N T E R 1" = 80'-0"1 CONCEPTUAL SITE PLAN REVISION SCHEDULE NO.DESCRIPTION DATE 1" = 350'3 PEDESTRIAN CIRCULATION DIAGRAM 1" = 40'-0"2 ENTERTAINMENT AREA - PLAN ENTERTAINMENT AREA TYPE AREA ENTERTAINMENT_BOARDWALK 9984 SF ENTERTAINMENT_GRASS 8896 SF ENTERTAINMENT_MULCH 4743 SF ENTERTAINMENT_PLAZA (LARGE & SMALL) AND TRAIL 20089 SF ENTERTAINMENT_RESTAURANT 7917 SF 51629 SF SITE PLAN KEYNOTES 1 MONUMENT SIGN LOCATION 2 TABLE TOP CROSSWALK 3 DASHED LINE INDICATES EDGE OF STORMWATER POND BELOW 4 BOARDWALK AROUND EXTENTS OF RETAIL/ GREENSPACE 5 SEASONAL BANDSHELL 6 PLAZA (LARGE) 7 TRANSITIONAL SEATING AREA 8 SEASONAL PATIO 9 PLAZA (SMALL) 10 WALKING PATH 6 Scale Date Drawn By Checked By Project Number ISSUE DATE 7455 VILLAGE DRIVE, SUITE #110 LINO LAKES, MN 55014 763-553-7927 WWW.TANDGARCH.COM CITY STAMP AREA PRELIMINARY NOT FOR CONSTRUCTION 6/ 1 2 / 2 0 2 6 2 : 3 3 : 4 4 P M EX02 CONCEPTUAL 3D VIEWS KPG, KMT KPG 06-11-2026 840_2026 CH A N H A S S E N , M N 5 5 3 1 9 CA R V E R C O U N T Y P I D 25 1 0 2 0 0 2 0 CONCEPTUAL SITE PLAN 06-12-2026 AV I E N D A RE T A I L C E N T E R REVISION SCHEDULE NO.DESCRIPTION DATE 7 Scale Date Drawn By Checked By Project Number ISSUE DATE 7455 VILLAGE DRIVE, SUITE #110 LINO LAKES, MN 55014 763-553-7927 WWW.TANDGARCH.COM CITY STAMP AREA PRELIMINARY NOT FOR CONSTRUCTION 6/ 1 2 / 2 0 2 6 2 : 3 3 : 4 5 P M EX03 CONCEPTUAL 3D VIEWS KPG, KMT KPG 06-11-2026 840_2026 CH A N H A S S E N , M N 5 5 3 1 9 CA R V E R C O U N T Y P I D 25 1 0 2 0 0 2 0 CONCEPTUAL SITE PLAN 06-12-2026 AV I E N D A RE T A I L C E N T E R REVISION SCHEDULE NO.DESCRIPTION DATE 8 24 SQ FT 1' - 0 " 3' - 0 " 8' - 0" 19' - 8" 21 ' - 0 " 5" 7.5 SQ FT19 ' - 0 " 8' - 3" 1' - 6 " 5' - 0" 2' - 4 3 / 4 " Scale Date Drawn By Checked By Project Number ISSUE DATE 7455 VILLAGE DRIVE, SUITE #110 LINO LAKES, MN 55014 763-553-7927 WWW.TANDGARCH.COM CITY STAMP AREA PRELIMINARY NOT FOR CONSTRUCTION 6/ 1 5 / 2 0 2 6 8 : 3 6 : 1 7 A M 1/4" = 1'-0" EX04 CONCEPTUAL SIGNAGE KPG, KMT KPG 06-15-2026 840_2026 CH A N H A S S E N , M N 5 5 3 1 9 CA R V E R C O U N T Y P I D 25 1 0 2 0 0 2 0 CONCEPTUAL SITE PLAN 03-02-2026 AV I E N D A RE T A I L C E N T E R REVISION SCHEDULE NO.DESCRIPTION DATE 1/4" = 1'-0"1 OFF -PREMISE DIRECTORY SIGN 1/4" = 1'-0"2 LARGE OFF-PREMISE DIRECTORY SIGN 9 LASALLE PLAZA |800 LASALLE AVE |SUITE 1250 |MINNEAPOLIS, MN 55402 June 15, 2026 Eric Maass City of Chanhassen 7700 Market Blvd Chanhassen, MN 55317 Re: Avienda Planned Unit Development (PUD) Amendment, Preliminary Plat Applications & Early Grading Request Dear Mr. Maass: On behalf of the ownership and development team, we are pleased to submit this application for an amendment to the Avienda Planned Unit Development (PUD). The proposed amendments are intended to (i) ensure compliance with updated municipal stormwater management requirements, (ii) respond to evolving commercial market demands, and (iii) preserve the City’s vision for Avienda as a destination that incorporates meaningful public spaces. To achieve these objectives, we respectfully request approval of the following modifications to the existing PUD: 1. Fuel Island Use (District 1) Amend Section C(7) of the PUD to permit fuel islands (defined as an island containing up to four fuel pumps) as an accessory use to the grocery store within District 1. This use is consistent with modern grocery formats and enhances convenience for patrons, as well as eliminates any reason for a freestanding gas station. 2. Stormwater Pond Expansion (District 2) Amend the master plan to (i) allow the addition of a second primary regional stormwater pond in the central portion of District 2 and (ii) increase the size of the existing regional stormwater pond located at the eastern edge of District 2. The central pond will be thoughtfully integrated with a surrounding pedestrian trail, enhanced landscaping, site lighting, and a multi-purpose open plaza to create an amenity that serves both functional and placemaking purposes. As discussed during our March 23 City Council workshop, there are also opportunities for seasonal programming of surface parking lots within the development and near the central pond, as permitted by the City. The anchor grocery lease requires that we deliver the specific parking lot depicted in the proposed master plan for their exclusive use so programing in this 10 LASALLE PLAZA |800 LASALLE AVE |SUITE 1250 |MINNEAPOLIS, MN 55402 parking field will require grocer cooperation, but we are intending to program the other parking areas with seasonal opportunities as well. 3. Entertainment Use Definition (District 2) Revise Permitted Use 1. (“Entertainment”) to read as follows: “Entertainment” shall mean one or more spaces, whether integrated within a building or located outdoors, designed to provide enjoyment, recreation, or social engagement for the public. Such uses may be active or passive, organized or informal, and may include, but are not limited to, pedestrian trails, plazas, gathering areas, and accessible landscaped open space. This clarification ensures flexibility while aligning with the City’s intent for vibrant public spaces. 4. Sporting Goods Store Size (District 1) Amend the Retail Sales standards to allow a sporting goods store or entertainment use of up to 80,000 square feet. Contemporary sporting goods and entertainment retailers frequently incorporate experiential indoor and outdoor elements—such as climbing walls, pickleball courts, bowling, batting and golf simulators, and interactive training areas—which necessitate additional floor area and outdoor space. 5. Signage (District 1 and 2) Amend Section H.2 to allow up to eight (8) individual tenant panels per off-premise directory sign, with a maximum combined tenant panel area of 64 square feet per sign. This modification improves wayfinding and tenant visibility while maintaining controlled sign scale. 6. Signage (District 3) Amend Section H to allow a “large off-premise directory sign”, directly adjacent to the southernmost project identification sign at district 3. The large off-premises directory sign shall be constructed with materials consistent with the other off-premise directory signs. The large off premise directory sign shall be dedicated to commercial uses within district 1 and district 2. The large off premise directory sign shall have a maximum height of 30 feet and shall contain no more than 8 tenant sign panels. The individual sign panels shall not exceed 24 square feet, however the anchor commercial tenant as designated by the developer may combine two sign panels for a total of 48 square feet. The maximum combined tenant panel area of the large off premise directory sign is 192 square feet. This modification provides visibility to the existence of Avienda commercial uses at highway 212. 8. Restaurants (District 2) Clarify that one (1) lot within District 2 shall be designated for a full-service restaurant in lieu 11 LASALLE PLAZA |800 LASALLE AVE |SUITE 1250 |MINNEAPOLIS, MN 55402 of two sit-down restaurant spaces. All other food service establishments shall remain permitted as currently allowed in district 1 and district 2. Developer intends to pursue more than one full-service restaurant, which is likely to include a restaurant within the district 1 anchor retail. 9. Car Wash (District 3) Clarify that the full-service car wash that is permitted in District 3 is not considered a drive through accessory. 10. Setback Flexibility (District 1) Retail Building D requires a decreased setback to 15’ to allow for a building depth that meets market requirements. The position of Building D also allows for increased green space at the central aisle while still preserving buffer area along Powers Blvd. 11. Flexibility from Buffering and Landscape Standards (District 1 & 2) The project will exceed the total amount of trees and shrubs required of City landscape ordinance, however due to the desire for visibility of the Commercial uses (less buffering), we are requesting a reduction in the requirement of understory trees within the buffer yards as defined by City ordinance. 12. Shared Parking (District 1 & 2) The parking for the entire project exceeds City Ordinance. Depending on how the site is ultimately platted, we request flexibility to utilize shared parking in some instances. A reciprocal easement and operating agreement (REOA) was previously recorded and covers this entire site to govern how parking and common spaces will be used and maintained. Preliminary Plat Approval & Early Grading Request In addition to the PUD Amendment, Hempel Real Estate is seeking preliminary plat approval utilizing the City ordinance. Due to numerous coordination needs to facilitate this development, along with the Avienda Apartments, the Hempel team requests the ability to begin grading and installing required utilities. 12 LASALLE PLAZA |800 LASALLE AVE |SUITE 1250 |MINNEAPOLIS, MN 55402 These amendments are carefully calibrated to enhance the engineering validity, functionality, market viability, and the feasibility of commercial development at Avienda, and each of them are integral to Avienda being advanced for retail development. We believe the proposed changes will contribute positively to the long-term success of the development. We appreciate your review and consideration of this application and look forward to continuing to work collaboratively with City staff. Sincerely, Rick McKelvey Senior Vice President Hempel Real Estate LaSalle Plaza | 800 LaSalle Ave | Suite 1250 | Minneapolis, MN 55402 13 PH (952) 227-1100 • ChanhassenMN.gov 7700 MARKET BOULEVARD • PO BOX 147 • CHANHASSEN • MINNESOTA • 55317 Date: June 17, 2026 From: Eric Maass, Community Development Director To: City of Chanhassen Mayor and City Council Laurie Hokkanen, City Manager Re: Avienda Planned Unit Development (PUD) Amendment, Preliminary Plat Application & Early Grading Request On June 15th 2026, the city received a memo outlining anticipated details of an anticipated formal application requesting modification to the current Avienda PUD Ordinance. Provided below is a summary of those requests and initial staff comments. As a formal application has not been received the below does not constitute a full staff review but is intended to aid city council discussion at the June 22nd, 2026 work session when the City Council will be asked to give high level feedback on the proposed plan. The Avienda PUD is constructed by subdistricts with specific uses and standards established according to the subdistrict. Shown to the right is the current Avienda subdistrict map. This PUD Amendment request is specific to portions of the site within Districts 1 and 2, however the Avienda PUD covers the entire development. To properly track the build out of Avienda, the PUD must be viewed in its entirety and this amendment request to document the status of all Districts. A summary of the districts outside of this PUD amendment is as follows: • District 1: This district includes approximately 18.7 acres a majority of which is on the west side of Sunset Trail. The eastern portion of District 1 (~13.5 acres) is a major component of the proposed PUD amendment. The western portion of District 1 (~5.2 acres) is still governed by the existing Avienda PUD and is not requested for major amendment, but is anticipated to include a financial 14 business with a drive through which would occupy one of the four drive throughs currently permitted within the Avienda PUD. • District 2: The western portion of this District has been developed into multi family residential, leaving the eastern portion (~11.0 acres) for future development as contemplated by this PUD amendment. • District 3: This District covers part of the planned City Community Center but also reserves land on the east side for future development. The future development area (~5.5 acres) in this District is proposed to contain a hotel and a car wash and is not being requested to be amended. • District 4: The east half of this District is part of the planned City Community Center but also reserves land on the west side for future development. The future development area (~2.1 acres) in this District is not anticipated to be used for high density residential use any longer and instead for a commercial use with necessary buffering to adjacent residential properties. • District 5: This District has been developed into single family residential. PUD AMENDMENT REQUESTS A. Fuel Island Use (District 1). Amend section c(7) of the PUD to permit a fuel island consisting of four fuel pumps as an accessory use to the grocery store within District 1. Staff Comment: In addition to adding a fuel island as a permitted accessory use to a grocery store, section C(8) which currently outlines gas stations as a prohibited use would also require modification to remove that prohibition or update to prohibit except as an accessory use to a grocery store within District 1. Staff noted that the request was for four fuel pumps and questioned if it was four (4) total pumps or if the pumps were double sided for a total of eight (8) pumps. B. Stormwater Pond Expansion (District 2). Amend the master plan to allow a second primary regional stormwater pond in the central portion of District 2 as well as increase the size of the exising regional stormwater pond at the eastern edge of District 2. Staff Comment: Previous versions of the Avienda master plan have shown a central stormwater pond in addition to an enlarged pond on the eastern edge of the development. The trails, plazas, landscaping, and lighting have been modified with each version. Based on the plan submitted on June 15th, staff would have the following initial comments/questions regarding the stormwater ponds and public amenities. 1. Master plan should show the north/south sidewalk on the west side of the regional stormwater pond and west side of the grocer parking lot. 2. What is anticipated for winter programming of the site? 3. The two stormwater ponds will be connected with stormwater pipe. The master plan shows a pedestrian connection running east/west between the central 15 stormwater feature and eastern stormwater feature between “Retail/Restaurant E” and “Drive Thru A” building. How could daylighting all or the vast majority of the connection between the ponds improve the aesthetics and create a central east/west green corridor (similar to Centennial Lakes). a. With daylighting of the ponding, an opportunity to connect people to the water may be possible, which would be a net benefit to the restaurant and community. As an example of natural access to water adjacent to a restaurant, please take a look at the Angry Trout Café in Grand Marais as an example. 4. The large plaza has little to no shade. Shade structures should be incorporated to promote summer use. 5. The large plaza has little to no movable seating or tables. Moveable seating and tables should be provided. 6. Public restrooms should be explored to be incorporated into the public park and open space to support prolonged use of the space by the public without burdening adjacent businesses with general public restroom demand. Public restrooms could potentially be added onto the south side of the “Restaurant A” building as a way to leverage plumbing and power. 7. Garbage and recycling facilities should be provided throughout the public paths and plazas. 8. Public art should be incorporated into the public paths and plazas to increase interest and public value. 9. Will the central stormwater feature have fish? Could it be designed to support fish? If so, adding a fishing pier could be an opportunity to provide a recreational amenity and entertainment component. C. Entertainment Use Definition (District 2). Revise “Entertainment” as a Permitted Use in District 1 to read as follows: “Entertainment shall mean one or more spaces, whether integrated within a building or located outdoors, designed to provide enjoyment, recreation, or social engagement for the public. Such uses may be active or passive, organized or informal, and may include, but are not limited to, pedestrian trails, plazas, gathering areas, and accessible landscaped open space.” Staff Comment: Currently, the Avienda PUD establishes “Entertainment” as “Amusement/recreation/entertainment use or substantially similar as reviewed by the Design Review Committee (DRC) and the Community Development Director. Additionally, the Master Plan description for District 2 “The Village” states that a minimum of 25,000 square feet of entertainment space will be provided, along with common/public space within the district, two seated restaurants, and other fast casual restaurants. 16 The large plaza space, meandering walking paths, and adjacent green space consist of approximately 29,000 square feet of space. The boardwalk as currently drawn consists of approximately 9,500 square feet. If the single row of head-in parking spaces directly south of the large plaza is removed, it would provide approximately 6,000 additional square feet of park space. It should be noted that even more parking lot area could change into park space as city code requires 1 parking space per 150 square feet for a medical office building; as a result, a total of 100 parking spaces is required, but 179 parking spaces are shown. Staff recommends removing this excess parking as it is not required for the adjacent medical office, and the daytime parking demand of the medical office and the nights/weekends parking demand of the park space are complementary. As drawn, approximately 116 parking spaces would still be available between the park and medical building. Staff recommends removing this excess parking as it is not required for the adjacent medical office, and the daytime parking demand of the medical office and the nights/weekends parking demand of the park space are complementary. Staff also proposed extended the tabletop crosswalk further south. If the daylighting of stormwater infrastructure occurs then this is likely modified to include some amount of bridging. • Purple – 12,500 sq ft (2,500 of which is currently shown as parking) • Orange – 9,500 sq ft • Yellow – 29,000 sq ft • Dark Blue – 23,000 sq ft Total: 74,000 sq ft 17 Staff is comfortable with the proposed definition for “Entertainment Uses”. Additional staff commentary on restaurants is provided below in this memo. 4. Sporting Goods Store Size (District 1). Amend to include “Sporting Goods Store or Entertainment Use of up to 80,000 square feet. Staff Comment: A complementary joint anchor to the proposed grocer would further strengthen the commercial appeal of Avienda. Staff does not oppose allowing up to 80,000 square feet for a sporting goods store or entertainment use. 5. Signage (District 1 and District 2). Amend section H.2 to allow up to eight (8) individual tenant panels per off-premise directory sign, with a maximum combined tenant panel area of 64 square feet per sign. Staff Comment: The current PUD ordinance allows up to three (3) tenant panels per off- premise directional sign, with each tenant panel not exceeding six feet wide and 1’4” high for a total of eight square feet. The current requirements and proposed revisions are summarized in the table below. Current Proposed Number of Tenant Panels 3 8 Size of Tenant Panels 6’ wide by 1’4” tall (8 sq ft) 7.5 sq ft Total Area of Tenant Panels Not to exceed 58 sq ft 60 sq ft Total Sign Structure Height 19 feet 19 – 21 feet Existing PUD Proposed 18 Staff does not oppose the proposed signage alterations, allowing up to eight (8) individual tenant panels, as the total signage area is nearly equivalent to the current ordinance allowance. 6. Signage (District 3) Amend to allow a “Large off-premise directory sign” adjacent to the southernmost project identification sign in District 3. Sign would have a maximum height of 30 feet and contain no more than eight (8) tenant sign panels, with individual sign panels not exceeding 24 square feet. An anchor tenant may combine two sign panels for a total of 48 square feet. Total tenant panel signage not to exceed 192 square feet. Staff comment: Off-premise signs are not allowed elsewhere in the city by standard zoning. The proposed sign at a height of 30 feet with visibility to Hwy 212 would function as a billboard. No graphic depiction of this sign was provided. Staff is not supportive a 30 foot tall “Large off- premise directory sign” in addition to the project identification sign in the southwest corner of the Avienda development. 7. Number not used in development memo. 8. Restaurants (District 2). Clarify that one (1) lot within District 2 shall be designated for a full-service restaurant in lieu of two sit-down restaurant spaces. All other food service establishments shall remain permitted as currently allowed in district 1 and district 2. 19 Developer intends to pursue more than one full-service restaurant, which is likely to include a restaurant within the district 1 anchor retail. Staff comment: Staff recommends that the requirement of two sit down restaurant spaces remains a requirement of the Avienda PUD. It is staffs understanding that a restaurant within the grocer would not satisfy this requirement. 9. Car Wash (District 3). Clarify that the full-service car wash currently permitted in District 3 is not considered a drive through accessory. Staff comment: A car wash is shown as a proposed business in the existing Avienda Master Plan and located at the intersection of Powers Blvd and Bluff Creek Drive. When a request is made to amend an existing PUD, all components of the existing PUD are subject to modification. The car wash is considered a drive through. The current Avienda PUD allows for a maximum of four (4) drive through uses within the development. In District 1, drive-throughs are allowed in connection with a grocery, pharmacy, or bank. It is also noted that car wash structures will be held to the same high architectural standards expected of all buildings within Avienda, including exterior finish materials and glazing. In addition, any vehicle vacuums must be located within a structure. 10. Setback Flexibility (District 1). Retail building D requires a decreased setback to 15’ (down from 30’) to allow for a building depth that meets market requirements. The position of Building D as shown allows for increased green space at the central aisle while still preserving buffer area long Powers Blvd. Staff comment: Staff is supportive of the proposed PUD exterior setback reduction. 11. Buffering and Landscape Standards Flexibility. Requesting a reduction in the requirement of understory trees within the buffer yards. Staff comment: Staff recognizes the importance of visibility to commercial tenants and is supportive of the relocation of understory plantings that would be located within the bufferyard adjacent to Powers Blvd to elsewhere within the commercial component of the development. 12. Shared Parking (District 1 and 2). The parking exceeds city ordinance. A reciprocal easement and operating agreement (REOA) is recorded across the whole of the Avienda development and governs how parking and common spaces will be used and maintained. Staff comment: Staff is supportive of a shared parking approach within Avienda to maximize public gathering and open space. 13. Preliminary Plat Approval & Early Grading Request. The Developer will request approval to begin grading and utility instillation following preliminary plat approval but prior to final plat approval. 20 Staff comment: Typically, this is not allowed, as construction plans require a higher level of refinement and assurance of project viability prior to site clearing and grading, in addition to mitigating public risk resulting from changes to public infrastructure. The entire property is already mass graded. Staff would support allowing grading work along with private storm sewer and stormwater pond construction. This places the risk of early grading and stormwater installation entirely on the private developer. The city would require a grading agreement with the developer, as well as financial assurances, prior to any grading or utility work for storm sewers and stormwater ponds commencing following the preliminary plat. Watermain and sanitary sewer utility work would not be authorized following preliminary plat approval. General Staff Comments 1. All lighting fixtures shall be downlit with 90-degree cut-off fixtures. Bulbs used for lighting shall be 3000 K or lower (warm amber tone) to mitigate light nuisance to nearby properties and wildlife. 2. The current PUD allows a maximum impervious lot coverage of 70%, with individual lots allowed to exceed that threshold. The developer should calculate the overall impervious lot cover to confirm compliance or request a modification. 3. The conceptual site plan showed approximately 11 spaces for bicycle parking. Increase to 25 spaces. 4. The grocer area now shows an outdoor patio space which is adjacent to the fuel pumps. Staff strongly recommends including landscaping, walls, or other buffering and lighting to make it a place people want to gather. 5. All large commercial trash and recycling containment should be incorporated into buildings throughout Avienda. 21 City Council Item June 22, 2026 Item 2027 Preliminary Budget and Levy Discussion File No.Item No: A.2 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Kelly Grinnell, Finance Director Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Financial Sustainability SUMMARY Staff will review the 2027 budget calendar, assessor market value summary, and provide preliminary information on the upcoming budget and levy process. Staff will also review the attached 2026 Community Benchmarks Report. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 22 ATTACHMENTS 2026 Community Benchmarks Report 23 CITY OF CHANHASSEN 2026 Community Benchmarks Report How does Chanhassen compare? 24 1 | P a g e Introduction Comparisons of taxes and spending among cities is a topic of interest as the city begins the annual budget process. Benchmark comparisons are assembled for metro-area cities closest to Chanhassen in size (population) and for peer cities that generally receive high quality-of-life ratings from citizens. The comparisons are useful to illustrate how taxes and spending in other communities compare to Chanhassen, as well as to illustrate how Chanhassen’s ranking changes over time. This document provides a summary of the information as budget season begins. The information in this document is derived from several sources, including: 1. The Minnesota Department of Revenue provides property tax data and statistics on their website. The most recent data is through 2025. 2. Individual city and county websites. Chanhassen uses the above sources of information to assemble sets of data comparing Chanhassen to: 1. Comparison cities – In 2021, the city selected several metro area cities that are comparable to Chanhassen in population or geographically close to Chanhassen 2. Municipal Legislative Commission (MLC) cities – The MLC was established in 1984 as a voice for suburban communities. The 19 MLC peer cities provide important comparisons because these cities have achieved high quality-of-life rankings from their residents and they are often recognized as having sound financial management. Many of the 19 cities have AAA bond ratings, as does Chanhassen. 25 2 | P a g e Population The graph below shows population for each of the comparison cities in 2024, with Chanhassen falling roughly in the middle of the group. The graph below shows the population for each of the MLC cities in 2024. Chanhassen has the second lowest population of the 19 cities. 7, 9 5 2 12 , 2 6 4 14 , 0 2 1 19 , 4 6 0 22 , 5 6 2 23 , 1 3 3 24 , 3 6 1 24 , 3 7 2 24 , 7 7 3 25 , 9 7 9 27 , 6 1 6 27 , 7 6 9 28 , 4 0 7 29 , 0 5 7 29 , 1 4 3 29 , 8 3 0 33 , 2 6 2 36 , 5 9 6 43 , 6 9 0 46 , 6 6 0 56 , 1 6 2 64 , 7 9 3 2024 POPULATION OF COMPARISON CITIES 22 , 2 1 4 25 , 9 7 9 27 , 6 1 6 27 , 7 6 9 29 , 0 5 7 29 , 8 3 0 36 , 5 9 6 46 , 6 6 0 54 , 7 8 5 56 , 1 6 2 56 , 3 6 1 64 , 7 9 3 65 , 6 9 6 69 , 2 7 3 71 , 9 8 8 76 , 7 4 6 80 , 0 3 8 81 , 3 4 7 91 , 9 7 5 2024 POPULATION OF MLC CITIES 26 3 | P a g e City Average Home Values & Property Taxes The city portion of property taxes makes up only a portion of the total property taxes paid. The charts below show the city portion of property taxes for both comparison groups based on the average home value in each city. For both of the comparison groups, Chanhassen is near the top in average home value and near the bottom for city property taxes. $3 3 4 , 7 1 9 $3 3 6 , 2 0 6 $3 6 1 , 6 7 9 $3 6 2 , 8 0 3 $3 7 6 , 9 2 7 $3 8 2 , 1 1 5 $3 8 3 , 3 0 4 $3 9 1 , 0 7 2 $4 0 2 , 9 2 7 $4 1 8 , 0 0 9 $4 1 8 , 4 6 5 $4 2 5 , 2 8 8 $4 3 4 , 0 0 1 $4 3 4 , 8 6 4 $4 4 1 , 8 2 9 $4 5 4 , 3 7 5 $5 2 1 , 2 7 1 $5 2 1 , 3 6 5 $5 2 9 , 8 6 8 $5 6 6 , 6 1 4 $5 9 4 , 7 8 6 $8 8 3 , 9 2 3 2025 AVG HOME VALUE OF COMPARISON CITIES 35 4 , 5 8 5 36 9 , 3 2 8 38 2 , 5 1 3 39 1 , 0 7 2 40 2 , 9 2 7 41 5 , 5 1 3 41 8 , 0 0 9 41 8 , 4 6 5 44 1 , 8 2 9 44 4 , 9 2 6 45 8 , 1 7 1 46 3 , 0 2 9 46 7 , 6 5 3 51 2 , 1 9 6 52 1 , 2 7 1 52 1 , 3 6 5 52 9 , 8 6 8 56 6 , 6 1 4 72 1 , 0 9 2 2025 AVG HOME VALUE OF MLC CITIES 27 4 | P a g e $2,341 $2,263 $2,055 $1,997 $1,956 $1,890 $1,873 $1,732 $1,692 $1,683 $1,666 $1,642 $1,639 $1,611 $1,509 $1,445 $1,373 $1,325 $1,318 $1,271 $1,061 $1,054 STILLWATER SHOREWOOD WACONIA INVER GROVE HEIGHTS MINNETONKA HASTINGS VICTORIA SAVAGE CHASKA RAMSEY FARMINGTON LINO LAKES PRIOR LAKE EDEN PRAIRIE CHAMPLIN ROSEMOUNT COTTAGE GROVE SHOREVIEW OAKDALE CHANHASSEN WHITE BEAR LAKE SHAKOPEE 2025 CITY TAX FOR COMPARISON CITIES $2,559 $2,348 $1,997 $1,956 $1,692 $1,639 $1,611 $1,564 $1,557 $1,549 $1,516 $1,470 $1,445 $1,428 $1,329 $1,325 $1,279 $1,271 $1,054 GOLDEN VALLEY EDINA INVER GROVE HEIGHTS MINNETONKA CHASKA PRIOR LAKE EDEN PRAIRIE BLOOMINGTON BURNSVILLE APPLE VALLEY LAKEVILLE EAGAN ROSEMOUNT WOODBURY PLYMOUTH SHOREVIEW MAPLE GROVE CHANHASSEN SHAKOPEE 2025 CITY TAX FOR MLC CITIES 28 5 | P a g e Property Tax Levy Statewide, the average city property tax increase for 2026 was 8.7% and similarly, the average city property tax levy increase for the comparison city group and the MLC group combined was 8.7%. The table below shows the 2025 and 2026 city levy and percent increase for both groups combined. Chanhassen was below the average with a 6.9% increase. CITY 2025 LEVY 2026 LEVY % INCREASE APPLE VALLEY $39,524,000 $44,666,000 13.0% BLOOMINGTON $87,876,211 $93,995,469 7.0% BURNSVILLE $52,886,987 $57,711,623 9.1% CHAMPLIN $16,356,258 $17,430,432 6.6% CHANHASSEN $15,370,000 $16,438,000 6.9% CHASKA $20,806,116 $23,746,345 14.1% COTTAGE GROVE $25,990,500 $29,885,000 15.0% EAGAN $52,862,155 $57,540,700 8.9% EDEN PRAIRIE $49,978,940 $52,844,814 5.7% EDINA $58,750,854 $63,427,673 8.0% FARMINGTON $17,248,901 $19,488,577 13.0% GOLDEN VALLEY $34,745,830 $36,158,747 4.1% HASTINGS $20,049,930 $21,629,930 7.9% INVER GROVE HEIGHTS $34,294,151 $36,257,984 5.7% LAKEVILLE $48,850,050 $51,986,475 6.4% LINO LAKES $15,591,090 $18,069,665 15.9% MAPLE GROVE $47,012,900 $49,998,600 6.4% MINNETONKA $55,124,693 $59,486,118 7.9% OAKDALE $19,127,128 $20,319,782 6.2% PLYMOUTH $52,654,801 $56,413,342 7.1% PRIOR LAKE $19,855,410 $21,337,133 7.5% RAMSEY $21,950,694 $23,338,919 6.3% ROSEMOUNT $18,132,267 $20,526,322 13.2% SAVAGE $25,103,965 $26,678,000 6.3% SHAKOPEE $26,744,050 $28,214,480 5.5% SHOREVIEW $17,072,628 $18,565,257 8.7% SHOREWOOD $7,593,570 $8,246,983 8.6% STILLWATER $20,202,938 $22,920,876 13.5% VICTORIA $8,984,327 $9,789,558 9.0% WACONIA $13,012,694 $13,914,617 6.9% WHITE BEAR LAKE $13,785,000 $15,015,000 8.9% WOODBURY $52,127,678 $57,209,256 9.7% AVERAGE 8.7% 29 6 | P a g e Local Government Aid The State of Minnesota provides Local Government Aid (LGA) to cities to fund essential services and reduce property taxes. For 2026, LGA of $644,398,012 was distributed to cities. The distribution is based on financial need and Chanhassen has not been eligible to receive this aid for several years, including for 2026. The table below shows all the comparison cities and LGA amounts for 2026. CITY 2026 LGA LGA PER CAPITA APPLE VALLEY $0 $0.00 BLOOMINGTON $0 $0.00 BURNSVILLE $221,461 $3.37 CHAMPLIN $0 $0.00 CHANHASSEN $0 $0.00 CHASKA $0 $0.00 COTTAGE GROVE $0 $0.00 EAGAN $0 $0.00 EDEN PRAIRIE $0 $0.00 EDINA $0 $0.00 FARMINGTON $0 $0.00 GOLDEN VALLEY $0 $0.00 HASTINGS $1,288,096 $55.68 INVER GROVE HEIGHTS $0 $0.00 LAKEVILLE $0 $0.00 LINO LAKES $0 $0.00 MAPLE GROVE $0 $0.00 MINNETONKA $0 $0.00 OAKDALE $466,363 $16.42 PLYMOUTH $0 $0.00 PRIOR LAKE $0 $0.00 RAMSEY $0 $0.00 ROSEMOUNT $0 $0.00 SAVAGE $0 $0.00 SHAKOPEE $0 $0.00 SHOREVIEW $0 $0.00 SHOREWOOD $0 $0.00 STILLWATER $1,264,297 $64.97 VICTORIA $0 $0.00 WACONIA $0 $0.00 WHITE BEAR LAKE $1,208,111 $49.57 WOODBURY $0 $0.00 30 7 | P a g e Tax Rates Tax rates provide a useful comparison because they measure both levies and values (the levy is divided by the taxable value to compute the tax rate). Chanhassen’s tax rate has remained consistent over the last five years, as overall property values have increased the property tax levy has increased at roughly the same rate. A city with a high increase in market value due to new growth or market value increase will likely see a tax rate decrease and a city with a high increase in tax levy compared to market value increases will likely see a tax rate increase. The table below shows the 5-year change in tax rates for the comparison cities (city tax rate in 2021 compared to 2026). -13.5% -9.9% -6.1% -5.7% -4.1% -2.4% -0.1% 0.7% 1.2% 2.3% 3.8% 4.2% 4.7% 4.8% 4.8% 5.3% 5.5% 6.2% 7.0% 7.9% 8.9% 9.7% 10.2% 10.4% 11.8% 13.7% 17.6% 18.6% 20.6% 26.8% 36.9% 57.5% -20.0% -10.0% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% SHOREWOOD SHAKOPEE VICTORIA MAPLE GROVE LAKEVILLE ROSEMOUNT CHANHASSEN SAVAGE INVER GROVE HEIGHTS WOODBURY EDEN PRAIRIE WACONIA PLYMOUTH FARMINGTON HASTINGS SHOREVIEW EAGAN STILLWATER COTTAGE GROVE LINO LAKES OAKDALE CHAMPLIN MINNETONKA GOLDEN VALLEY EDINA BURNSVILLE RAMSEY BLOOMINGTON APPLE VALLEY PRIOR LAKE CHASKA WHITE BEAR LAKE 5-YEAR CITY TAX RATE CHANGE (Change between 2021 and 2026) 31 8 | P a g e Property Tax Impact of Other Districts City taxes make up only a portion of the property tax billing. All taxable Chanhassen properties pay Carver County taxes. Taxable properties will also pay school district taxes for either the Easter Carver County School District (#112) or the Minnetonka District (#276). The other category in the table above includes special taxing districts including the Metropolitan Council, Metro Mosquito Control, Metro Transit District, the Carver County CDA, watershed districts, and others. For a Chanhassen homeowner in the Eastern Carver County School District the city portion of the property tax bill for 2026 is 20.5%. For a Chanhassen homeowner in the Minnetonka School District the city portion of the property tax bill for 2026 is 20.7%, up compared to a home in the Eastern Carver County School District due to the lower school tax rate for Minnetonka. COUNTY 29.2% SCHOOL 45.5% CITY 20.5% OTHER 4.7% PROPERTY TAX BILL BY TAXING ENTITY - Home in School District 112 COUNTY 29.4% SCHOOL 45.2% CITY 20.7% OTHER 4.8% PROPERTY TAX BILL BY TAXING ENTITY - Home in School District 276 32 9 | P a g e Total Property Tax Comparison Chanhassen ranks very low when comparing the city tax portion of property taxes to both comparison groups. However, when comparing the total property tax for the comparison cities Chanhassen tends to rank higher due to the higher average market value for the city. The table below shows total property tax comparisons for the four cities in Carver County. CITY/ISD AVG HOME VALUE CITY TAX COUNTY TAX SCHOOL TAX ALL OTHER ENTITIES TAX TOTAL PROPERTY TAX Chanhassen/112 $566,614 $1,271 $1,804 $2,593 $307 $5,976 Chanhassen/276 $566,614 $1,271 $1,804 $2,767 $307 $6,150 Chaska/112 $441,829 $1,692 $1,346 $1,967 $248 $5,253 Victoria/110 $594,786 $1,873 $1,913 $2,623 $227 $6,636 Victoria/112 $594,786 $1,873 $1,913 $2,739 $227 $6,752 Victoria/276 $594,786 $1,873 $1,913 $2,917 $227 $6,930 Waconia/110 $434,001 $2,055 $1,319 $1,856 $136 $5,366 The following charts compare Chanhassen to its comparison cities for total property taxes in 2025. The chart shows taxes for each city for each school district within city limits. Chanhassen taxes for homes in the ISD 112 district are slightly lower than taxes in the ISD 276 district for 2025. (District #112 passed a referendum that results in higher taxes beginning in 2026.) 33 10 | P a g e $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 SHOREWOOD ISD 276 SHOREWOOD ISD 277 VICTORIA ISD 276 MINNETONKA ISD 276 VICTORIA ISD 112 MINNETONKA ISD 283 VICTORIA ISD 110 EDEN PRAIRIE ISD 276 MINNETONKA ISD 284 MINNETONKA ISD 270 EDEN PRAIRIE ISD 272 CHANHASSEN ISD 276 EDEN PRAIRIE ISD 270 CHANHASSEN ISD 112 SHOREVIEW ISD 623 PRIOR LAKE ISD 720 STILLWATER ISD 834 SHOREVIEW ISD 621 WACONIA ISD 110 CHASKA ISD 112 LINO LAKES ISD 624 PRIOR LAKE ISD 719 SAVAGE ISD 720 LINO LAKES ISD 012 INVER GROVE HEIGHTS ISD 196 RAMSEY ISD 728 SAVAGE ISD 191 SAVAGE ISD 271 COTTAGE GROVE ISD 833 SAVAGE ISD 719 LINO LAKES ISD 831 ROSEMOUNT ISD 196 INVER GROVE HEIGHTS ISD 199 CHAMPLIN ISD 011 INVER GROVE HEIGHTS ISD 197 FARMINGTON ISD 192 FARMINGTON ISD 196 RAMSEY ISD 011 SHAKOPEE ISD 720 ROSEMOUNT ISD 199 ROSEMOUNT ISD 200 HASTINGS ISD 200 OAKDALE ISD 832 OAKDALE ISD 622 COTTAGE GROVE ISD 200 SHAKOPEE ISD 191 WHITE BEAR LAKE ISD 832 2025 TOTAL PROPERTY TAX - COMPARISON CITIES 34 11 | P a g e $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 EDINA ISD 273 EDINA ISD 283 EDINA ISD 280 EDINA ISD 272 EDINA ISD 270 EDINA ISD 271 MINNETONKA ISD 276 GOLDEN VALLEY ISD 281 MINNETONKA ISD 283 GOLDEN VALLEY ISD 283 EDEN PRAIRIE ISD 276 MINNETONKA ISD 284 MINNETONKA ISD 270 GOLDEN VALLEY ISD 270 EDEN PRAIRIE ISD 272 CHANHASSEN ISD 276 EDEN PRAIRIE ISD 270 PLYMOUTH ISD 279 PLYMOUTH ISD 281 CHANHASSEN ISD 112 PLYMOUTH ISD 284 SHOREVIEW ISD 623 PRIOR LAKE ISD 720 PLYMOUTH ISD 270 WOODBURY ISD 833 SHOREVIEW ISD 621 BLOOMINGTON ISD 273 MAPLE GROVE ISD 279 CHASKA ISD 112 PRIOR LAKE ISD 719 LAKEVILLE ISD 194 LAKEVILLE ISD 192 MAPLE GROVE ISD 284 MAPLE GROVE ISD 883 LAKEVILLE ISD 196 WOODBURY ISD 622 INVER GROVE HEIGHTS ISD 196 BLOOMINGTON ISD 272 BLOOMINGTON ISD 271 WOODBURY ISD 834 ROSEMOUNT ISD 196 EAGAN ISD 196 INVER GROVE HEIGHTS ISD 199 INVER GROVE HEIGHTS ISD 197 APPLE VALLEY ISD 196 BURNSVILLE ISD 194 BURNSVILLE ISD 196 SHAKOPEE ISD 720 ROSEMOUNT ISD 199 EAGAN ISD 191 EAGAN ISD 197 ROSEMOUNT ISD 200 APPLE VALLEY ISD 191 SHAKOPEE ISD 191 BURNSVILLE ISD 191 2025 TOTAL PROPERTY TAX - MLC CITIES 35 12 | P a g e Spending Per Capita The Minnesota OƯice of the State Auditor compiles a financial report each year showing revenue and expenditure information for all Minnesota cities. The most recent report includes 2023 data. The table below shows the average of the 22 comparison cities to Chanhassen by type of expenditure. The first five rows show expenditure by function for current expenditures. Current expenditures are typically ongoing expenditures and are expected to increase gradually each year. The last two rows compare debt service and capital outlay. The 2023 debt service average for Chanhassen does not include recent bond issuances for the Civic Campus. The capital outlay expenditure total will tend to vary significantly from year to year depending on projects planned. The totals in the tables do not include expenditures for the water, sewer, or storm water management utilities. COMPARISON CITIES 2023 PER CAPITA SPENDING COMPARISON CITIES AVG CHANHASSEN $ DIFFERENCE % DIFFERENCE GENERAL GOVERNMENT $142.22 $119.32 $-22.90 -16.10% PUBLIC SAFETY $317.96 $186.78 $-131.18 -41.26% PUBLIC WORKS $127.25 $97.69 $-29.56 -23.23% PARKS & RECREATION $136.28 $108.27 $-28.01 -20.55% ALL OTHER GOVERNMENTAL $54.12 $40.13 $-13.99 -25.85% TOTAL CURRENT EXPENDITURES $777.83 $552.19 $-225.64 -29.01% DEBT SERVICE $133.29 $33.55 $-99.75 -74.83% CAPITAL OUTLAY $527.41 $425.61 $-101.80 -19.30% The table below shows the average of the 19 MLC cities to Chanhassen. Both tables show that Chanhassen has significantly lower current expenditures compared to these two peer groups. One of the main reasons is public safety expenditures. Cities that contract with counties for police service have much lower policing costs. MLC CITIES 2023 PER CAPITA SPENDING AVERAGE FOR MLC CITIES CHANHASSEN $ DIFFERENCE % DIFFERENCE GENERAL GOVERNMENT $130.01 $119.32 $-10.69 -8.22% PUBLIC SAFETY $347.47 $186.78 $-160.69 -46.25% PUBLIC WORKS $129.30 $97.69 $-31.61 -24.45% PARKS & RECREATION $137.30 $108.27 $-29.03 -21.15% ALL OTHER GOVERNMENTAL $88.22 $40.13 $-48.08 -54.51% TOTAL CURRENT EXPENDITURES $832.29 $552.19 $-280.10 -33.65% DEBT SERVICE $116.06 $33.55 $-82.51 -71.10% CAPITAL OUTLAY $470.40 $425.61 $-44.79 -9.52% 36 City Council Item June 22, 2026 Item Future Work Session Schedule File No.Item No: A.3 Agenda Section 5:30 P.M. - WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY July 13, 2026 Stormwater Ponds Maintenance City Council Roundtable August 24, 2026 Review early draft of 2027 General Fund Budget & Levy September 14, 2026 Presentation of Preliminary 2027 Levy and Gov Fund Budgets; 2027-2031 Gov Fund CIP October 26, 2026 Presentation of Capital Fund Budgets and 2027-2031 CIP November 9, 2026 Presentation of Preliminary 2027 Utility Fund Budgets and 2027-2031 Utility Fund CIP 37 November 23, 2026 Final Review of Proposed 2027 Levy, Budgets, and CIP for all funds BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. The public is invited and welcome to listen to the presentations and discussion, but public comment is not taken at work sessions. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 38 City Council Item June 22, 2026 Item Presentation of 2026 Arbor Day Poster Contest Winner File No.Item No: C.1 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jamie Marsh, Environmental Resource Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council presents the Arbor Day Contest Winner." Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Announcement of Arbor Day Poster Contest Winner 39 Arbor Day Poster Contest Winners On behalf of the Chanhassen City Council and the Environmental Commission, I would like to congratulate the winner of this year’s Arbor Day Poster Contest. The city has been sponsoring this contest for 27 years to express our commitment to trees in our community and help educate students on the importance of trees. Local 5th graders are invited to submit their artwork based on an annual theme every year. The theme for 2025 was: “Trees are Terrific… in all Colors!” The city would like to thank Brynnlee Schrupp from Chanhassen Elementary for her wonderful artwork. Brynlee’s artwork has been framed and will be displayed at the entrance of City Hall. The city would also like to thank The Garden by the Woods for their generous donation of a $50 gift card for the grand prize winner. Please visit our local business, The Garden by the Woods, this summer. I now invite the Grand Prize winner, Brynnlee Schrupp, to come forward. Congratulations Brynnlee! I am pleased to present you with a $50 gift card from The Garden by the Woods. Please help me show Brynnlee our appreciation for her excellent artwork. 40 City Council Item June 22, 2026 Item Recognizing Kent and Deb Ludford as the Chanhassen Rotary 2026 Distinguished Service Award recipients File No.Item No: C.2 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION The Chanhassen Rotary and City Council will recognize Kent and Deb Ludford, owners of Merlin's Ace Hardware, as the 2026 Distinguished Service Award recipients. Motion Type N/A Strategic Priority N/A SUMMARY Chanhassen Rotary Distinguished Service Award Announcement Honoring Kent and Deb Ludford, 2026 Recipients The Chanhassen Rotary is proud to recognize Kent and Deb Ludford, owners of Merlin’s Ace Hardware, as the 2026 Distinguished Service Award recipients. Since opening their doors in 1982, Kent and Deb have been pillars of the Chanhassen community. Their business has earned countless awards and honors over the years, but it is their unwavering commitment to service above self that truly sets them apart. Day after day, year after year, they show up for their customers, their neighbors, and the community they love. The Ludfords have donated thousands of dollars in cash, goods, and services to support Chanhassen 41 schools, sports teams, churches, city events, and a long list of local causes. Their generosity has touched nearly every corner of our community. Kent’s service extends far beyond the walls of the store. A Navy veteran, a decades long member of the Lions Club, and a steadfast supporter of the Chanhassen American Legion, he embodies civic duty and community pride. Together, Kent and Deb have built a legacy defined by humility, kindness, and an unwavering commitment to helping others. The Chanhassen Rotary is honored to celebrate Kent and Deb Ludford as our 2026 Distinguished Service Award honorees. They accepted this recognition with the same grace and humility that have guided their service for more than four decades. We are fortunate—truly fortunate—to have them in our community. BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 42 City Council Item June 22, 2026 Item Xfinity Sponsorship Recognition File No.Item No: C.3 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Priya Wall, Recreation Manager Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City of Chanhassen would like to recognize and thank Xfinity for generously supporting the 43rd Annual 4th of July Celebration. Xfinity will be sponsoring the street dance stage and fireworks as part of this year's celebration and has donated $15,000 towards these events. Xfinity will also be presenting, for the second year, a Movie in the Park event on July 1. Between July 2, 3 and 4, five performances will take place on the street dance stage, with over 25,000 people enjoying these events. The July 4 fireworks display is viewed by an estimated 10,000 residents and guests throughout Chanhassen. The Movie in the Park event, a showing of National Treasure, provides an opportunity for free entertainment for people of all ages. Thank you, Xfinity, for making these events possible for the Chanhassen community! BACKGROUND 43 DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 44 City Council Item June 22, 2026 Item Invitation to the Annual 4th of July Celebration File No.Item No: C.4 Agenda Section PUBLIC ANNOUNCEMENTS Prepared By Priya Wall, Recreation Manager Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY I am thrilled to invite the community to the City of Chanhassen's largest community event of the year - the 43rd Annual 4th of July Celebration! The celebration will be held July 1-4 at City Center Park and Lake Ann Park. The event is presented by the City of Chanhassen, in partnership with the Rotary Club of Chanhassen, SouthWest Metro Chamber of Commerce, Xfinity, Nicolet National Bank and local Community Event Sponsors. Highlights include the annual carnival, street dance, local food vendors, beer garden, kids' activities, fireworks and parade. For more information, a full schedule of events and maps of this year's temporary event layout, visit us at ChanhassenMN.gov/4th. BACKGROUND DISCUSSION 45 BUDGET RECOMMENDATION ATTACHMENTS Schedule of Events 2026 46 SCHEDULE OF EVENTS Celebration 2026 America’s 250th JU L Y 2 Kiddie Parade Ride Decorating 10 AM-3 PM | KIDDYWAMPUS CHANHASSEN STORE | FREE KaiBi Mobile 3-8 PM | CITY CENTER PARK | FREE Climate-controlled indoor nursing and changing suites. Beverage Sales & Activities Presented by the Rotary Club of Chanhassen 3-8 PM | CITY CENTER PARK | FEES VARY Family Night at the Carnival 3-10 PM | CITY CENTER PARK | FEES VARY United We Stand: Kids’ Magic Show Featuring Brian Richards|Sponsored by Nicolet National Bank 4-4:30 PM | CITY CENTER PARK | FREE Face Painting 4:30-8 PM | CITY CENTER PARK | FEES VARY JU L Y 4 Adult Fishing Contest 7-10 AM | LAKE ANN PARK | $25 Rules and regulations online at ChanhassenMN.gov/4th Classic Car Show Presented by the Rotary Club of Chanhassen 10 AM-1 PM | CITY CENTER PARK | WEST PARKING LOTS | FREE Face Painting 10 AM-4 PM | CITY CENTER PARK | FEES VARY Taste of Chanhassen Presented by the Rotary Club of Chanhassen 10 AM-5 PM | CITY CENTER PARK | FEES VARY Beer Garden Presented by the Rotary Club of Chanhassen 10 AM-5 PM | CITY CENTER PARK | FEES VARY Midwest Carnival Rides & Concessions 10 AM-6 PM | CITY CENTER PARK | FEES VARY Kids’ Fishing Contest SPONSORED BY NICOLET NATIONAL BANK 10:30 AM-12 PM | LAKE ANN PARK | FISHING PIER | FREE Medallion Hunt SPONSORED BY NICOLET NATIONAL BANK 11 AM | LAKE ANN PARK | FREE Sand Sculpture Contest Sponsored by Nicolet National Bank 11 AM-12 PM | LAKE ANN PARK | BEACH | FREE Bingo! Presented by the Chanhassen Commission on Aging 11 AM-1 PM | CITY CENTER PARK | FREE Live Music Featuring American Bootleg|Sponsored by Xfinity 11:45-1:45 PM | CITY CENTER PARK | FREE 4th of July Parade & Historic Plane Flyover Produced by the Rotary Club of Chanhassen 2:30 PM | DOWNTOWN CHANHASSEN | FREE Fireworks Display Presented by the City of Chanhassen, Xfinity & Community Event Sponsors 10 PM | LAKE ANN PARK | FREE JU L Y 3 Minnesota Twins Youth Baseball Clinic SESSION I: 9-10:30 AM | SESSION II: 11 AM-12:30 PM CHANHASSEN HIGH SCHOOL | FREE Register online at ChanhassenMN.gov/4th Kiddie Parade Ride Decorating Sponsored by kiddywampus Chanhassen 10 AM-3 PM | KIDDYWAMPUS CHANHASSEN STORE | FREE Midwest Carnival Rides & Concessions 3-11 PM | CITY CENTER PARK | FEES VARY Business Expo Presented by the SouthWest Metro Chamber of Commerce 4-6 PM | CITY CENTER PARK | FREE Merchandise Sales 4-8 PM | CITY CENTER PARK | FEES VARY Kiddie Games Sponsored by Nicolet National Bank & Med Box Grill 4-8 PM | CITY CENTER PARK | $0.25/GAME KaiBi Mobile 4-9 PM | CITY CENTER PARK | FREE Permanent Jewelry Studio SLVR Chaska 4-9 PM | CITY CENTER PARK | FEES VARY Taste of Chanhassen Presented by the Rotary Club of Chanhassen 4-11 PM | CITY CENTER PARK | FEES VARY Beer Garden Presented by the Rotary Club of Chanhassen 4-11 PM | CITY CENTER PARK | FEES VARY Face Painting, Wacky Hair & Airbrush Tattoos 4:30-8 PM | CITY CENTER PARK | FEES VARY Live Music Featuring Up Stone Daisy|Sponsored by Xfinity 5:15-7:15 PM | CITY CENTER PARK | FREE Kiddie Parade Sponsored by Nicolet National Bank & kiddywampus 5:30-6 PM | CHANHASSEN ELEMENTARY EAST PARKING LOT | FREE Chalk It Up Drawing Contest Sponsored by Nicolet National Bank 6-8 PM | CITY CENTER PARK | FREE 3rd Lair Summer Skateboard Series Sponsored by Nicolet National Bank 7 PM | CITY CENTER PARK | SKATE PARK | FREE Street Dance Featuring Good for Gary|Sponsored by Xfinity 8-11 PM | CITY CENTER PARK | LARGE TENT | FREE 47 City Council Item June 22, 2026 Item Approve City Council Meeting Minutes dated June 8, 2026 File No.Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Meeting minutes dated June 8, 2026." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends that the Chanhassen City Council approve the City Council Meeting minutes dated June 8, 2026. 48 ATTACHMENTS City Council Meeting minutes dated June 8, 2026 49 CHANHASSEN CITY COUNCIL REGULAR MEETING MINUTES JUNE 8, 2026 Mayor Ryan called the meeting to order at 7:04 p.m. The meeting was opened with the Pledge of Allegiance. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilmember McDonald, Councilmember Schubert, Councilmember von Oven, and Councilmember Kimber COUNCIL MEMBERS ABSENT: None STAFF PRESENT: Laurie Hokkanen, City Manager; Matt Unmacht, Assistant City Manager; Eric Maass, Community Development Director; Charlie Howley, Public Works Director/City Engineer; Jerry Ruegemer, Parks and Recreation Director; Patrick Gavin, Communications Manager PUBLIC PRESENT: Patrick Jones and Jodi Edstrom, Lois Fiskness; Carver County Libraries Bala Chintaginjala PUBLIC ANNOUNCEMENTS: 1. State of the Library – Patrick Jones Jodi Edstrom, Carver County Library Director, introduced herself and Branch Manager Patrick Jones. She shared the vision of the libraries and provided examples of the vision in action through programming. She provided additional information about extended access, community connections, collection use, estimated library value, and looking ahead. Lois Fiskness, 2385 Bridle Creek Circle, provided input on the Friends of the Chanhassen Library program and thanked the City Council for their support of the library. Patrick Jones, Branch Manager, provided information on different events and activities hosted at the library. He also reviewed statistics on 2025 circulation. Mayor Ryan thanked the staff members and Mrs. Fiskness for their leadership, the services they provide, and the assistance in making the library a successful partnership. CONSENT AGENDA: Councilmember McDonald moved, Councilmember von Oven seconded that the City Council approve the following consent agenda items 1 through 16 pursuant to the City Manager’s recommendations: 50 City Council Minutes – June 8, 2026 2 1. Approve City Council Minutes dated May 18, 2026 2. Approve City Council Special Meeting Minutes dated May 18, 2026 3. Receive Environmental Commission Minutes dated April 8, 2026 4. Receive Planning Commission Minutes dated April 21, 2026 5. Receive Commission on Aging Minutes dated April 17, 2026 6. Receive Park and Recreation Commission Special Work Session Minutes dated April 24, 2026 7. Receive Park and Recreation Commission Minutes dated April 28, 2026 8. Approve Claims Paid June 8, 2026 9. Annual Lift Station Maintenance Project 10. Utility Crossing License Agreement with Twin Cities & Western Railroad for the Market Blvd Project 11. Approve a Site Plan Agreement for Building Additions and Site Alterations at Minnetonka Middle School West, located at 6421 Hazeltine Boulevard 12. Approve a Memorandum of Understanding with the Rotary Club of Chanhassen for the 2026 4th of July Celebration 13. Approve Amendment to 2026 Chanhassen Farmers’ Market Agreement 14. Approval of Agreement with Eastern Carver County Schools for Use of School District Property During the 2026 4th of July Celebration 15. Resolution 2026-52: Authorize the City of Chanhassen to enter into a Grant Agreement with Carver County, which will support Solid Waste Reduction and Recycling Projects 16. Resolution 2026-53: Authorize City of Chanhassen to Enter into a Grant Agreement with the Metropolitan Council to Support the City and State’s Water Conservation Efforts. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. VISITOR PRESENTATIONS. 1. Balakrishna Chintaginjala Citizen Action Request 51 City Council Minutes – June 8, 2026 3 Balakrishna Chintaginjala, 8982 SW Village Loop, spoke about cybersecurity, potential financial impacts, and security strategies. He provided examples of proactive measures the city can take to protect itself from risks. PUBLIC HEARINGS. 1. Approval of Brew Pub Off-Sale, Brew Pub On-Sale, and Intoxicating Liquor Licenses for Lake Drive Tap located at 18651 Lake Drive East Matt Unmacht, Assistant City Manager, presented a liquor license request for Lake Drive Tap, located at 18651 Lake Drive E. He stated that the applicants are renaming the business and changing their business model from a brewer taproom to a brew pub, which is a unique type of license that allows a brewer to be a restaurant. He explained that this type of license requires three separate liquor licenses. He reviewed the actions the city has taken prior to this time to prepare to issue this type of license. A public hearing notice was published in the Sun Sailor, mailed notices were sent to properties within 500 feet of the site, and no public comments have been received. Law enforcement conducted a background investigation, and nothing of concern was noted. He welcomed any questions, noting that the applicant is present. Mayor Ryan opened the public hearing. There were no public comments. Mayor Ryan closed the public hearing. Mayor Ryan invited the business owner to introduce themselves. Dave Norris, Lake Drive Tap, commented that he and his wife are very excited about this opportunity. He commented that their model in Savage is working well, and this would be their third location. He stated that they hope to open this location up to the public for different events and activities, as they do in Savage. Councilmember Schubert moved, Councilmember Kimber seconded that the Chanhassen City Council approve the request for a Brew Pub Off-Sale, Brew Pub On-Sale, and Intoxicating Liquor Licenses for Savage Tap Inc., DBA Drive Tap, located at 18651 Lake Drive East. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. GENERAL BUSINESS. None. COUNCIL PRESENTATIONS. Mayor Ryan provided input on a ribbon-cutting event that took place today for the partnership between Carver County CDA, Habitat for Humanity, and the City of Chanhassen. She noted that this house will be the first affordable home in the City of Chanhassen. 52 City Council Minutes – June 8, 2026 4 ADMINISTRATIVE PRESENTATIONS. None CORRESPONDENCE DISCUSSION. None 1. 2026 Economic Development Authority Activity Report, First Quarter 2. 4th of July Parade Update 3. Xcel Energy Impact Report Councilmember von Oven moved, Councilmember Kimber seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 5 to 0. The City Council meeting was adjourned at 7:29 p.m. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 53 City Council Item June 22, 2026 Item Approve City Council Work Session Meeting Minutes dated June 8, 2026 File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the City Council Work Session Meeting minutes dated June 8, 2026." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends that the Chanhassen City Council approve the City Council Work Session Meeting minutes dated June 8, 2026. 54 ATTACHMENTS City Council Work Session Meeting Minutes dated June 8, 2026 55 City Council Work Session Minutes – June 8, 2026 1 CHANHASSEN CITY COUNCIL WORK SESSION MINUTES June 8, 2026 Mayor Ryan called the work session to order at 5:30 p.m. COUNCIL MEMBERS PRESENT: Mayor Ryan, Councilmember McDonald, Councilmember von Oven, Councilmember Kimber, Councilmember Schubert COUNCIL MEMBERS ABSENT: STAFF PRESENT: Laurie Hokkanen, City Manager; Charlie Howley, Public Works Director/City Engineer; Eric Maass, Community Development Director; Patrick Gavin, Communications Manager; Jerry Ruegemer, Park & Recreation Director; Kelly Grinnell, Finance Director PUBLIC PRESENT: Stephen Michals, Chapel Hill Gary Hegenes, Chapel Hill Bob Solfelt, Chapel Hill Kassie Grosz, Chapel Hill JT Pedersen, Chapel Hill 19011 Lake Drive East - Chapel Hill Academy Concept Plan Eric Maass, Community Development Director, introduced staff from Chapel Hill. Mr. Mass explained a concept plan request involving the potential conversion of the former Bernard Group property at 19011 Lake Drive East into a new campus for Chapel Hill Academy. Because the site is currently guided and zoned for office-industrial uses, the proposal would require both a Comprehensive Plan amendment and a rezoning before a school could be allowed at the location. The work session provided an opportunity for Council members to hear the concept, ask questions and discuss potential land use, zoning and tax-base implications before any formal applications or public hearings are considered. Representatives from Chapel Hill Academy shared that the school's current campus serves approximately 430 pre-K through eighth-grade students and has reached capacity after several expansions over the years. Their proposal would repurpose the existing 155,000-square-foot building into a second campus, likely serving grades five through eight while retaining younger students at the current location. The additional space would provide room for expanded educational programming, gymnasiums, an auditorium and outdoor recreation facilities while allowing the school to accommodate future enrollment growth. The City Council primarily discussed two issues: whether to support changing the property's future land use designation from office-industrial to office, and the financial implications of the property becoming tax-exempt as a nonprofit educational institution. City Council members expressed general support for keeping Chapel Hill Academy in Chanhassen and recognized the compatibility of the proposed use with the surrounding area. Council members also noted the need to better 56 City Council Work Session Minutes – June 8, 2026 2 understand the long-term budget impacts associated with removing the property from the city's tax base before any formal decisions are made. Traffic Safety Committee Annual Update The City Council received the Traffic Safety Committee's annual update, which provided an overview of traffic-related concerns, requests and safety issues reviewed during the past year. Established in 2020, the committee meets monthly to evaluate traffic concerns raised by residents, review safety data and develop recommendations aimed at improving transportation safety throughout the community. City staff presented a two-year review showing that speeding has become the committee's most common area of focus, accounting for approximately 38% of all reported cases between June 2024 and May 2026. The increase is attributed in part to a change in reporting practices that now logs every submission rather than only unique cases, as well as the impacts of several major construction projects and associated detours throughout the city. The presentation highlighted several tools the committee uses to address concerns, including neighborhood educational mailers, portable speed signs, the city's mobile speed trailer and enforcement efforts coordinated with the Carver County Sheriff's Office. City Council members also discussed opportunities to expand public education around roundabout navigation and pedestrian safety, particularly as new roundabouts are added throughout the community. Staff noted that SeeClickFix continues to serve as an important reporting tool, with roughly 60% of traffic concerns now submitted through the platform. Mayor Ryan adjourned the work session at 6:52 P.M. Submitted by Laurie Hokkanen City Manager Prepared by Jenny Potter City Clerk 57 City Council Item June 22, 2026 Item Receive Environmental Commission Minutes dated May 13, 2026 File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Amy Weidman, Senior Admin Support Specialist Reviewed By SUGGESTED ACTION "The Chanhassen City Council receives Environmental Commission Minutes dated May 13, 2026." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Environmental Commission Minutes dated May 13, 2026 58 Chanhassen Environmental Commission (EC) 6:00 pm May 13, 2026 Members Present: Chair Scott Grefe, Paul Granos, Mary Humprheys, Sidney Lindmark, Paget Pengelly, Glenn Stolar, Tanvi Akuthota Members Absent: Vice Chair John Stutzman Staff Present: Jamie Marsh, Environmental Resource Specialist Visitors: None. Call to Order The meeting was called to order at 6:01 p.m. Approval of Minutes The commissioners reviewed the minutes. Commissioner Stolar motioned to approve the minutes, and Commissioner Granos seconded. The motion passed 7-0, and the April minutes were approved. Visitor Presentations Discussion Items D.1 Environmental Trivia Night Update Jamie Marsh, Environmental Resource Specialist, provided an update on the trivia night event. She spoke with the new owner at Hackamore. They discussed potential dates and what trivia night entails. The Commission decided to move forward with July 9 for the next event, with the goal of promoting trivia night during the 4th of July. The Commission will revisit the Trivia Night during the June meeting. D.2. Arbor Day Poster Contest Update Ms. Marsh shared that no additional posters were submitted for the contest. The Commission discussed how and where to award the winner with their prize, and if they should still present the winner during a City Council meeting or during an Environmental Commission meeting. D.3 Arbor Day Planting Event Recap Chair Grefe thanked the Commissioners and staff for attending the Arbor Day planting event. The park had 20 trees planted. The event ran smoothly with no weather problems. D.4 Environmental Commission Bylaws Updates Ms. Marsh discussed the proposed changes that were proposed during the April meeting with the City Clerk and the City Attorney. The changes to update sections 2.1 (to add “or staff”) 3.4 59 (update to majority of filled positions) will move forward. An additional amendment to section 2.2 is proposed to update any special meetings to have a 3-day notice in order to align with state statute. The proposed change to Youth Commissioner age requirements was not implemented. Commissioner Pengelly moved to approve the 2026 bylaws as amended. Commissioner Lindmark seconded. The motion carried 7-0. D.5 July 3rd Business Expo The 4th of July celebrations include the business expo on July 3, from 4-6 p.m. at City Center Park. The Commission discussed the year’s theme, management of waste, and corresponding activities and giveaways for this year’s table. The table can cross-promote other programs and activities. Reusable props were discussed. D.6 Environmental Academy Planning Chair Grefe described the Environmental Academy to the new Commissioners. The Commissioners discussed ideas for locations and topics for the 2026 series, and they reviewed previous topics. The Commissioners noted that past attendees have expressed enthusiasm for a tour of the DemCon facility and their interest in planning another event at CampFire Minnesota. The Commission has many ideas and will try to narrow the list of topics and locations during the June meeting. Ms. Marsh will also connect with the city’s Economic Development Manager regarding potential Chanhassen businesses that might want to highlight an environmental initiative. Commission Presentations: Commissioner Granos complimented the annual tree sale. Ms. Marsh thanked him for his volunteering during the tree pick-up days. Upcoming Items and Events The next Environmental Commission meeting will be on June 10. Adjournment Commissioner Grefe moved to adjourn the meeting, and Commissioner Pengelly seconded. The motion was carried 7-0, and the meeting adjourned at 7:19 p.m. Minutes prepared by Amy Weidman, Senior Administrative Support Specialist Minutes Submitted by Jamie Marsh, Environmental Resource Specialist 60 City Council Item June 22, 2026 Item Approve Claims Paid dated June 22, 2026 File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Danielle Washburn, Assistant Finance Director Reviewed By Kelly Grinnell SUGGESTED ACTION "The Chanhassen City Council Approves Claims Paid dated June 22, 2026." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY BACKGROUND DISCUSSION The following claims are submitted for review and approval on June 22, 2026: Total Claims $1,733,507.74 BUDGET RECOMMENDATION 61 ATTACHMENTS Payment Summary Payment Detail 62 Accounts Payable Checks by Date - Summary Vendor Name Check Date Void Checks Check Amount ALL AMERICAN TITLE COMPANY 06/03/2026 0.00 99.80 ALL AMERICAN TITLE COMPANY LLC 06/03/2026 0.00 31.11 ALLEN KREEMER 06/03/2026 0.00 28.55 ATTORNEY'S TITLE GROUP LLC 06/03/2026 0.00 32.78 BURNET TITLE 06/03/2026 0.00 20.13 BURNET TITLE 06/03/2026 0.00 80.31 BURNET TITLE 06/03/2026 0.00 194.20 CENTURYLINK 06/03/2026 0.00 22.38 DAVID C. & SUSAN L. KIBLER 06/03/2026 0.00 63.21 FIRST FINANCIAL TITLE AGENCY OF MN 06/03/2026 0.00 51.75 FLEX TITLE COMPANY LLC 06/03/2026 0.00 29.82 GARY GRIEME 06/03/2026 0.00 122.05 GoTo Communications Inc 06/03/2026 0.00 3,058.42 JEEMIN CHUNG 06/03/2026 0.00 64.18 JEFFREY & ALISON ADAMS 06/03/2026 0.00 19.24 JOHNSON FAMILY REVOCABLE TRUST 06/03/2026 0.00 69.84 KELSIE BYRD 06/03/2026 0.00 26.39 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 31.17 LEVEL 7 DEVELOPMENT 06/03/2026 0.00 30.78 Mary Blazanin 06/03/2026 0.00 304.24 Metronet Holdings, LLC 06/03/2026 0.00 106.32 MICHAEL & CHELSEA LONGLET 06/03/2026 0.00 24.67 MICHAEL BOGDEN 06/03/2026 0.00 102.11 MINNETONKA TITLE 06/03/2026 0.00 81.85 MN VALLEY ELECTRIC COOP 06/03/2026 0.00 7,916.75 PALMER PROPERTY GROUP LLC 06/03/2026 0.00 26.75 PETER & ASHLEY FARRAN 06/03/2026 0.00 85.26 Potentia MN Solar 06/03/2026 0.00 5,619.53 RESULTS TITLE 06/03/2026 0.00 143.51 RESULTS TITLE 06/03/2026 0.00 34.45 Riverview Law Office, PLLC 06/03/2026 0.00 294.81 ROBERT A. & BRENDA K. NESS 06/03/2026 0.00 67.37 SARAH PINAMONTI 06/03/2026 0.00 34.28 STEVE MASER 06/03/2026 0.00 182.33 TERESA MARTELL 06/03/2026 0.00 29.70 THEODORE & HILARY BECKMAN 06/03/2026 0.00 43.72 THOMAS GROSSMAN 06/03/2026 0.00 59.29 Page 1 of 4 63 Vendor Name Check Date Void Checks Check Amount TITLE SPECIALISTS INC 06/03/2026 0.00 7.70 TITLEMARK LLC 06/03/2026 0.00 36.10 TITLEMARK LLC 06/03/2026 0.00 55.96 TODD J. & JENNIFER L. BENNETT 06/03/2026 0.00 13.94 VELORA TITLE 06/03/2026 0.00 13.73 VERIZON WIRELESS 06/03/2026 0.00 4,697.83 XCEL ENERGY INC 06/03/2026 0.00 2,651.69 Abdo LLP 06/04/2026 0.00 12,000.00 All State Companies Inc 06/04/2026 0.00 1,000.00 American Family Life Assurance Company of Columbus 06/04/2026 0.00 85.02 American Structural Metal Inc 06/04/2026 0.00 35,522.40 AMERICAN TIRE DISTRIBUTORS INC 06/04/2026 0.00 1,507.76 Barr Engineering Company 06/04/2026 0.00 1,056.00 Boarman Kroos Vogel Group Inc 06/04/2026 0.00 187,420.34 Carver County 06/04/2026 0.00 250.00 Chappell Central Inc 06/04/2026 0.00 148,606.58 Cityline Homes Inc 06/04/2026 0.00 4,000.00 Colonial Life & Accident Insurance Co 06/04/2026 0.00 91.26 COMMUNITY EDUCATION ISD 112 06/04/2026 0.00 2,131.50 COMPUTER INTEGRATION TECHN. 06/04/2026 0.00 580.00 Dale Osborn 06/04/2026 0.00 500.00 DAYCO CONCRETE COMPANY 06/04/2026 0.00 83,615.38 ECM PUBLISHERS INC 06/04/2026 0.00 123.00 EverStrive Solutions LLC 06/04/2026 0.00 550.00 GAYLE AND LOIS DEGLER 06/04/2026 0.00 500.00 Guard Guys, LLC 06/04/2026 0.00 693.25 HAWKINS CHEMICAL 06/04/2026 0.00 17,113.28 Holton Electric Contractors LLC 06/04/2026 0.00 800.74 Houston Engineering Inc 06/04/2026 0.00 855.25 Juli Al-Hilwani 06/04/2026 0.00 562.50 KELLINGTON CONSTRUCTION 06/04/2026 0.00 56,954.40 KENNEDY & GRAVEN, CHARTERED 06/04/2026 0.00 984.00 KIMLEY HORN AND ASSOCIATES INC 06/04/2026 0.00 41,952.88 LAKETOWN ELECTRIC CORPORATION 06/04/2026 0.00 37,743.44 Minnkota Architectural Products Co, Inc 06/04/2026 0.00 204,100.85 Mulcahy Nickolaus LLC 06/04/2026 0.00 4,744.40 NAPA AUTO & TRUCK PARTS 06/04/2026 0.00 484.39 NEW GENERATION CONSTRUCTION LLC 06/04/2026 0.00 2,000.00 North American Safety, Inc. 06/04/2026 0.00 203.94 Northern Audio Production, Inc. 06/04/2026 0.00 1,352.00 Northern Glass & Glazing Inc 06/04/2026 0.00 64,166.32 O'Reilly Automotive Inc 06/04/2026 0.00 210.21 PALMER WEST CONSTRUCTION 06/04/2026 0.00 47,215.00 Price Custom Homes 06/04/2026 0.00 500.00 Pro-Tec Design, Inc. 06/04/2026 0.00 14,337.85 PUMP AND METER SERVICE INC 06/04/2026 0.00 191.00 Rain for Rent 06/04/2026 0.00 3,157.65 Ramsey Excavating Company 06/04/2026 0.00 89,807.65 RUFFRIDGE JOHNSON EQUIPMENT CO 06/04/2026 0.00 125.80 SCOTT NELSON COACHING INC 06/04/2026 0.00 1,950.00 Senja Inc 06/04/2026 0.00 176.00 SHERWIN WILLIAMS 06/04/2026 0.00 202.24 SIR LINES-A-LOT 06/04/2026 0.00 28,698.65 Page 2 of 4 64 Vendor Name Check Date Void Checks Check Amount SOFTWARE HOUSE INTERNATIONAL 06/04/2026 0.00 617.09 Sports Facilities Companies LLC 06/04/2026 0.00 20,000.00 Taft Stettinius & Hollister LLP 06/04/2026 0.00 4,500.00 TWIN CITY HARDWARE 06/04/2026 0.00 7,815.01 United Contractors Inc 06/04/2026 0.00 403.62 USA BLUE BOOK 06/04/2026 0.00 1,988.54 Warning Lites of Minnesota, Inc. 06/04/2026 0.00 860.80 WM MUELLER & SONS INC 06/04/2026 0.00 671.56 WW GRAINGER INC 06/04/2026 0.00 651.20 Brant Jachson 06/10/2026 0.00 2,400.00 BRAUN INTERTEC CORPORATION 06/10/2026 0.00 17,368.25 CENTERPOINT ENERGY MINNEGASCO 06/10/2026 0.00 25.08 David Whitman 06/10/2026 0.00 1,000.00 IUOE Local #49 06/10/2026 0.00 770.00 James Gould 06/10/2026 0.00 1,000.00 Metronet Holdings, LLC 06/10/2026 0.00 66.49 MN NCPERS LIFE INSURANCE 06/10/2026 0.00 224.00 NOVEL SOLAR THREE, LLC 06/10/2026 0.00 9,864.37 Priya Wall 06/10/2026 0.00 250.00 SUSAN CARLSON 06/10/2026 0.00 13,783.40 ARAMARK Refreshment Services, LLC 06/11/2026 0.00 1,991.39 Blackstone Contractors, LLC 06/11/2026 0.00 51,058.48 BOLTON & MENK INC 06/11/2026 0.00 1,275.50 BRYAN ROCK PRODUCTS INC 06/11/2026 0.00 1,010.90 Cintas Corporation No. 2 06/11/2026 0.00 22.59 Cox Plumbing 06/11/2026 0.00 30.09 ECM PUBLISHERS INC 06/11/2026 0.00 317.25 Environmental Equipment & Services Inc 06/11/2026 0.00 79.09 Ferguson Waterworks #2518 06/11/2026 0.00 742.00 Health Strategies 06/11/2026 0.00 700.00 Holton Electric Contractors LLC 06/11/2026 0.00 707.50 Houston Engineering Inc 06/11/2026 0.00 65,310.07 Jared & Margaret Rima 06/11/2026 0.00 1,000.00 Juli Al-Hilwani 06/11/2026 0.00 403.00 KaiBi Mobile LLC 06/11/2026 0.00 1,530.00 Kristine Montgomery 06/11/2026 0.00 210.00 LAKETOWN ELECTRIC CORPORATION 06/11/2026 0.00 7,794.38 Mansfield Oil Company 06/11/2026 0.00 16,853.40 Metropolitan Area Management Association 06/11/2026 0.00 35.00 METROPOLITAN MECHANICAL CONT 06/11/2026 0.00 775.00 Minnesota Sodding Company LLC 06/11/2026 0.00 61,893.33 MN DEPT OF LABOR AND INDUSTRY 06/11/2026 0.00 2,672.64 MN RECREATION & PARK ASSOC. 06/11/2026 0.00 200.00 NAPA AUTO & TRUCK PARTS 06/11/2026 0.00 55.00 North American Safety, Inc. 06/11/2026 0.00 1,466.10 NORTHWEST ASPHALT INC 06/11/2026 0.00 13,796.95 Nuss Truck & Equipment 06/11/2026 0.00 139,980.05 PDCM/SCSU-DDP 06/11/2026 0.00 480.00 Pinnacle Pest Control 06/11/2026 0.00 730.00 Pioneer Athletics 06/11/2026 0.00 3,405.67 Pro-Tec Design, Inc. 06/11/2026 0.00 380.75 Pro-Tree Outdoor Services 06/11/2026 0.00 862.42 Quality Flow Systems Inc 06/11/2026 0.00 3,883.00 Page 3 of 4 65 Vendor Name Check Date Void Checks Check Amount SiteOne Landscape Supply 06/11/2026 0.00 630.00 SM HENTGES & SONS 06/11/2026 0.00 90,833.47 SOUTHWEST LOCK & KEY 06/11/2026 0.00 494.00 Springbrook 06/11/2026 0.00 380.90 Task Force Strategies 06/11/2026 0.00 500.00 Taylor Electric Company, LLC 06/11/2026 0.00 23,771.00 USA BLUE BOOK 06/11/2026 0.00 266.63 WM MUELLER & SONS INC 06/11/2026 0.00 904.83 WSB & ASSOCIATES INC 06/11/2026 0.00 21,981.75 WW GRAINGER INC 06/11/2026 0.00 83.08 Report Total:0.00 1,733,507.74 Page 4 of 4 66 AP Check Detail User: dwashburn@chanhassenmn.gov Printed: 6/12/2026 9:37:29 AM Last Name Acct 1 Amount Check Date Description Abdo LLP 101-1130-4301 12,000.00 6/4/2026 Audit services 12,000.00 6/4/2026 Abdo LLP 12,000.00 ADAMS JEFFREY & ALISON 701-0000-2020 8.83 6/3/2026 Refund Check 099224-000, 1251 LAKE SUSAN HILLS DRIVE ADAMS JEFFREY & ALISON 700-0000-2020 0.45 6/3/2026 Refund Check 099224-000, 1251 LAKE SUSAN HILLS DRIVE ADAMS JEFFREY & ALISON 720-0000-2020 4.68 6/3/2026 Refund Check 099224-000, 1251 LAKE SUSAN HILLS DRIVE ADAMS JEFFREY & ALISON 700-0000-2020 5.28 6/3/2026 Refund Check 099224-000, 1251 LAKE SUSAN HILLS DRIVE 19.24 6/3/2026 ADAMS JEFFREY & ALISON 19.24 Al-Hilwani Juli 101-1530-4347 562.50 6/4/2026 Personal Training 562.50 6/4/2026 Al-Hilwani Juli 101-1539-4343 103.00 6/11/2026 FFL sub PB Lesson 6/12 Al-Hilwani Juli 101-1530-4347 300.00 6/11/2026 10 - Blackmum 403.00 6/11/2026 Al-Hilwani Juli 965.50 ALL AMERICAN TITLE COMPANY 701-0000-2020 45.81 6/3/2026 Refund Check 102708-000, 7404 LAREDO DRIVE ALL AMERICAN TITLE COMPANY 720-0000-2020 24.26 6/3/2026 Refund Check 102708-000, 7404 LAREDO DRIVE ALL AMERICAN TITLE COMPANY 700-0000-2020 2.34 6/3/2026 Refund Check 102708-000, 7404 LAREDO DRIVE ALL AMERICAN TITLE COMPANY 700-0000-2020 27.39 6/3/2026 Refund Check 102708-000, 7404 LAREDO DRIVE AP - Check Detail (6/12/2026)Page 1 of 30 67 Last Name Acct 1 Amount Check Date Description 99.80 6/3/2026 ALL AMERICAN TITLE COMPANY 99.80 ALL AMERICAN TITLE COMPANY LLC 720-0000-2020 5.46 6/3/2026 Refund Check 099221-000, 7623 NICHOLAS WAY ALL AMERICAN TITLE COMPANY LLC 700-0000-2020 4.57 6/3/2026 Refund Check 099221-000, 7623 NICHOLAS WAY ALL AMERICAN TITLE COMPANY LLC 701-0000-2020 19.02 6/3/2026 Refund Check 099221-000, 7623 NICHOLAS WAY ALL AMERICAN TITLE COMPANY LLC 700-0000-2020 2.06 6/3/2026 Refund Check 099221-000, 7623 NICHOLAS WAY 31.11 6/3/2026 ALL AMERICAN TITLE COMPANY LLC 31.11 All State Companies Inc 101-0000-2073 1,000.00 6/4/2026 Erosion escrow 6481 Nez Perce Dr - #705157 1,000.00 6/4/2026 All State Companies Inc 1,000.00 American Family Life Assurance Company of Columbus 101-0000-2008 85.02 6/4/2026 May premium 85.02 6/4/2026 American Family Life Assurance Company of Columbus 85.02 American Structural Metal Inc 414-4010-4702 35,522.40 6/4/2026 Pay App #3 Civic Campus 35,522.40 6/4/2026 American Structural Metal Inc 35,522.40 AMERICAN TIRE DISTRIBUTORS INC 101-1550-4120 1,507.76 6/4/2026 tires 1,507.76 6/4/2026 AP - Check Detail (6/12/2026)Page 2 of 30 68 Last Name Acct 1 Amount Check Date Description AMERICAN TIRE DISTRIBUTORS INC 1,507.76 ARAMARK Refreshment Services, LLC 101-1120-4112 452.00 6/11/2026 Water Filters for City Hall/Sr Center ARAMARK Refreshment Services, LLC 101-1120-4112 111.44 6/11/2026 Water Filter for Fire ARAMARK Refreshment Services, LLC 101-1120-4112 478.46 6/11/2026 City Hall Coffee ARAMARK Refreshment Services, LLC 101-1560-4112 128.80 6/11/2026 Senior Center Coffee ARAMARK Refreshment Services, LLC 101-1120-4112 388.48 6/11/2026 Coffee For Public Works ARAMARK Refreshment Services, LLC 101-1120-4113 218.61 6/11/2026 Bevi Water Flavors ARAMARK Refreshment Services, LLC 101-1120-4112 213.60 6/11/2026 Coffee for Fire 1,991.39 6/11/2026 ARAMARK Refreshment Services, LLC 1,991.39 ATTORNEY'S TITLE GROUP LLC 701-0000-2020 13.84 6/3/2026 Refund Check 100741-000, 950 BUTTE COURT ATTORNEY'S TITLE GROUP LLC 720-0000-2020 17.27 6/3/2026 Refund Check 100741-000, 950 BUTTE COURT ATTORNEY'S TITLE GROUP LLC 700-0000-2020 1.67 6/3/2026 Refund Check 100741-000, 950 BUTTE COURT 32.78 6/3/2026 ATTORNEY'S TITLE GROUP LLC 32.78 Barr Engineering Company 700-7025-4300 1,056.00 6/4/2026 Well #10 & 12 Rehab 1,056.00 6/4/2026 Barr Engineering Company 1,056.00 BECKMAN THEODORE & HILARY 700-0000-2020 0.85 6/3/2026 Refund Check 020997-000, 291 TRAPPERS PASS BECKMAN THEODORE & HILARY 720-0000-2020 8.82 6/3/2026 Refund Check 020997-000, 291 TRAPPERS PASS BECKMAN THEODORE & HILARY 701-0000-2020 22.21 6/3/2026 Refund Check 020997-000, 291 TRAPPERS PASS BECKMAN THEODORE & HILARY 700-0000-2020 11.84 6/3/2026 Refund Check 020997-000, 291 TRAPPERS PASS 43.72 6/3/2026 BECKMAN THEODORE & HILARY 43.72 BENNETT TODD J. & JENNIFER L.700-0000-2020 5.13 6/3/2026 Refund Check 100392-000, 7423 TRISTAN KNOLL AP - Check Detail (6/12/2026)Page 3 of 30 69 Last Name Acct 1 Amount Check Date Description BENNETT TODD J. & JENNIFER L.700-0000-2020 0.23 6/3/2026 Refund Check 100392-000, 7423 TRISTAN KNOLL BENNETT TODD J. & JENNIFER L.701-0000-2020 8.58 6/3/2026 Refund Check 100392-000, 7423 TRISTAN KNOLL 13.94 6/3/2026 BENNETT TODD J. & JENNIFER L. 13.94 Blackstone Contractors, LLC 720-6060-4751 51,058.48 6/11/2026 24-01 Rain Gardens 51,058.48 6/11/2026 Blackstone Contractors, LLC 51,058.48 Blazanin Mary 101-1560-4112 76.35 6/3/2026 Cooking class & St Pats supplies Blazanin Mary 101-1560-4120 227.89 6/3/2026 Kitchen Pots & Pans + tax 304.24 6/3/2026 Blazanin Mary 304.24 Boarman Kroos Vogel Group Inc 416-0000-4300 187,420.34 6/4/2026 Chan Community Center A/E Services 187,420.34 6/4/2026 Boarman Kroos Vogel Group Inc 187,420.34 BOGDEN MICHAEL 700-0000-2020 23.44 6/3/2026 Refund Check 006433-000, 8136 DAKOTA LANE BOGDEN MICHAEL 700-0000-2020 3.23 6/3/2026 Refund Check 006433-000, 8136 DAKOTA LANE BOGDEN MICHAEL 720-0000-2020 33.39 6/3/2026 Refund Check 006433-000, 8136 DAKOTA LANE BOGDEN MICHAEL 701-0000-2020 42.05 6/3/2026 Refund Check 006433-000, 8136 DAKOTA LANE 102.11 6/3/2026 BOGDEN MICHAEL 102.11 BOLTON & MENK INC 601-6065-4303 1,275.50 6/11/2026 LRIP Roundabout TH 41 @ Lake Lucy AP - Check Detail (6/12/2026)Page 4 of 30 70 Last Name Acct 1 Amount Check Date Description 1,275.50 6/11/2026 BOLTON & MENK INC 1,275.50 BRAUN INTERTEC CORPORATION 414-4010-4303 17,368.25 6/10/2026 Civic Campus-CMT 17,368.25 6/10/2026 BRAUN INTERTEC CORPORATION 17,368.25 BRYAN ROCK PRODUCTS INC 101-1550-4150 512.15 6/11/2026 Ag lime (Ballfield repairs) BRYAN ROCK PRODUCTS INC 101-1550-4150 498.75 6/11/2026 Ag lime (Ballfield repairs) 1,010.90 6/11/2026 BRYAN ROCK PRODUCTS INC 1,010.90 BURNET TITLE 701-0000-2020 13.47 6/3/2026 Refund Check 014880-000, 2861 CENTURY TRAIL BURNET TITLE 700-0000-2020 5.22 6/3/2026 Refund Check 014880-000, 2861 CENTURY TRAIL BURNET TITLE 700-0000-2020 0.51 6/3/2026 Refund Check 014880-000, 2861 CENTURY TRAIL BURNET TITLE 720-0000-2020 0.93 6/3/2026 Refund Check 014880-000, 2861 CENTURY TRAIL BURNET TITLE 700-0000-2020 2.35 6/3/2026 Refund Check 097076-000, 8961 SOUTHWEST VILLAGE LOOP BURNET TITLE 701-0000-2020 45.87 6/3/2026 Refund Check 097076-000, 8961 SOUTHWEST VILLAGE LOOP BURNET TITLE 700-0000-2020 27.42 6/3/2026 Refund Check 097076-000, 8961 SOUTHWEST VILLAGE LOOP BURNET TITLE 720-0000-2020 4.67 6/3/2026 Refund Check 097076-000, 8961 SOUTHWEST VILLAGE LOOP BURNET TITLE 720-0000-2020 194.20 6/3/2026 Refund Check 098018-000, 10005 TRAILS END ROAD 294.64 6/3/2026 BURNET TITLE 294.64 BYRD KELSIE 700-0000-2020 1.23 6/3/2026 Refund Check 102227-000, 1965 PAISLEY PATH BYRD KELSIE 701-0000-2020 8.91 6/3/2026 Refund Check 102227-000, 1965 PAISLEY PATH BYRD KELSIE 700-0000-2020 3.46 6/3/2026 Refund Check 102227-000, 1965 PAISLEY PATH BYRD KELSIE 720-0000-2020 12.79 6/3/2026 Refund Check 102227-000, 1965 PAISLEY PATH 26.39 6/3/2026 AP - Check Detail (6/12/2026)Page 5 of 30 71 Last Name Acct 1 Amount Check Date Description BYRD KELSIE 26.39 CARLSON SUSAN 700-0000-2020 6,860.68 6/10/2026 Refund Check 019625-000, 2832 CENTURY TRAIL CARLSON SUSAN 701-0000-2020 6,922.72 6/10/2026 Refund Check 019625-000, 2832 CENTURY TRAIL 13,783.40 6/10/2026 CARLSON SUSAN 13,783.40 Carver County 101-1210-4300 250.00 6/4/2026 Background Check for Hand & Stone Massage 250.00 6/4/2026 Carver County 250.00 CENTERPOINT ENERGY MINNEGASCO 701-0000-4321 25.08 6/10/2026 Gas Charges 25.08 6/10/2026 CENTERPOINT ENERGY MINNEGASCO 25.08 CENTURYLINK 701-0000-4310 -1.98 6/3/2026 Telephone & Communication Charges CENTURYLINK 700-0000-4310 -1.98 6/3/2026 Telephone & Communication Charges CENTURYLINK 101-1170-4310 20.84 6/3/2026 Telephone & Communication Charges CENTURYLINK 101-1550-4310 -9.89 6/3/2026 Telephone & Communication Charges CENTURYLINK 101-1312-4310 -15.82 6/3/2026 Telephone & Communication Charges CENTURYLINK 101-1170-4310 31.21 6/3/2026 Telephone & Communication Charges 22.38 6/3/2026 CENTURYLINK 22.38 Chappell Central Inc 414-4010-4702 70,695.23 6/4/2026 Pay App #14 Civic Campus Chappell Central Inc 414-4010-4702 40,742.51 6/4/2026 Pay App #16 Civic Campus Chappell Central Inc 414-4010-4702 19,726.84 6/4/2026 Pay App #16 Civic Campus Chappell Central Inc 414-4010-4702 17,442.00 6/4/2026 Pay App #17 Civic Campus AP - Check Detail (6/12/2026)Page 6 of 30 72 Last Name Acct 1 Amount Check Date Description 148,606.58 6/4/2026 Chappell Central Inc 148,606.58 CHUNG JEEMIN 701-0000-2020 37.24 6/3/2026 Refund Check 104736-000, 2340 LAKE LUCY ROAD CHUNG JEEMIN 700-0000-2020 18.83 6/3/2026 Refund Check 104736-000, 2340 LAKE LUCY ROAD CHUNG JEEMIN 720-0000-2020 7.40 6/3/2026 Refund Check 104736-000, 2340 LAKE LUCY ROAD CHUNG JEEMIN 700-0000-2020 0.71 6/3/2026 Refund Check 104736-000, 2340 LAKE LUCY ROAD 64.18 6/3/2026 CHUNG JEEMIN 64.18 Cintas Corporation No. 2 101-1312-4510 22.59 6/11/2026 first aid kits 22.59 6/11/2026 Cintas Corporation No. 2 22.59 Cityline Homes Inc 101-0000-2073 4,000.00 6/4/2026 Erosion escrow 834 Cree Drive -Receipt #685341 4,000.00 6/4/2026 Cityline Homes Inc 4,000.00 Colonial Life & Accident Insurance Co 700-0000-2008 75.96 6/4/2026 May premium Colonial Life & Accident Insurance Co 701-0000-2008 15.30 6/4/2026 May premium 91.26 6/4/2026 Colonial Life & Accident Insurance Co 91.26 COMMUNITY EDUCATION ISD 112 101-1534-4346 2,131.50 6/4/2026 Recital Rental 2,131.50 6/4/2026 AP - Check Detail (6/12/2026)Page 7 of 30 73 Last Name Acct 1 Amount Check Date Description COMMUNITY EDUCATION ISD 112 2,131.50 COMPUTER INTEGRATION TECHN.101-1160-4211 216.00 6/4/2026 Monthly microsoft G3 charges COMPUTER INTEGRATION TECHN.101-1160-4211 364.00 6/4/2026 Datto Office 365 cloud backup monthly charge 580.00 6/4/2026 COMPUTER INTEGRATION TECHN. 580.00 Cox Plumbing 101-0000-2033 30.09 6/11/2026 Duplicate Payment - 3648 Landings Dr 30.09 6/11/2026 Cox Plumbing 30.09 DAYCO CONCRETE COMPANY 414-4010-4702 83,615.38 6/4/2026 Pay App #16 Civic Campus 83,615.38 6/4/2026 DAYCO CONCRETE COMPANY 83,615.38 DEGLER GAYLE AND LOIS 101-0000-2073 500.00 6/4/2026 Erosion escrow 9111 Audubon Rd -#720304 500.00 6/4/2026 DEGLER GAYLE AND LOIS 500.00 ECM PUBLISHERS INC 101-0000-2076 123.00 6/4/2026 Publication of PH Notice for Hancock Place Vacation 123.00 6/4/2026 ECM PUBLISHERS INC 101-1420-4336 41.00 6/11/2026 Public Hearing Notice 6691 Deerwood Dr ECM PUBLISHERS INC 101-1600-4300 176.25 6/11/2026 Sun Sailor Online Ad - Memorial Day Ceremony ECM PUBLISHERS INC 101-1600-4300 100.00 6/11/2026 Promotion in the Sun Sailor - Memorial Day Ceremony 317.25 6/11/2026 AP - Check Detail (6/12/2026)Page 8 of 30 74 Last Name Acct 1 Amount Check Date Description ECM PUBLISHERS INC 440.25 Environmental Equipment & Services Inc 101-1320-4120 79.09 6/11/2026 Tymco sweeper parts 79.09 6/11/2026 Environmental Equipment & Services Inc 79.09 EverStrive Solutions LLC 101-1120-4371 550.00 6/4/2026 Managers Training Session 550.00 6/4/2026 EverStrive Solutions LLC 550.00 FARRAN PETER & ASHLEY 701-0000-2020 43.31 6/3/2026 Refund Check 101816-000, 3625 STRAWBERRY LANE FARRAN PETER & ASHLEY 700-0000-2020 23.09 6/3/2026 Refund Check 101816-000, 3625 STRAWBERRY LANE FARRAN PETER & ASHLEY 700-0000-2020 1.66 6/3/2026 Refund Check 101816-000, 3625 STRAWBERRY LANE FARRAN PETER & ASHLEY 720-0000-2020 17.20 6/3/2026 Refund Check 101816-000, 3625 STRAWBERRY LANE 85.26 6/3/2026 FARRAN PETER & ASHLEY 85.26 Ferguson Waterworks #2518 700-0000-4550 742.00 6/11/2026 rubber gaskets 742.00 6/11/2026 Ferguson Waterworks #2518 742.00 FIRST FINANCIAL TITLE AGENCY OF MN 701-0000-2020 17.66 6/3/2026 Refund Check 104134-000, 8800 LAKE RILEY DRIVE FIRST FINANCIAL TITLE AGENCY OF MN 720-0000-2020 19.72 6/3/2026 Refund Check 104134-000, 8800 LAKE RILEY DRIVE FIRST FINANCIAL TITLE AGENCY OF MN 700-0000-2020 1.90 6/3/2026 Refund Check 104134-000, 8800 LAKE RILEY DRIVE FIRST FINANCIAL TITLE AGENCY OF MN 700-0000-2020 12.47 6/3/2026 Refund Check 104134-000, 8800 LAKE RILEY DRIVE 51.75 6/3/2026 AP - Check Detail (6/12/2026)Page 9 of 30 75 Last Name Acct 1 Amount Check Date Description FIRST FINANCIAL TITLE AGENCY OF MN 51.75 FLEX TITLE COMPANY LLC 720-0000-2020 0.83 6/3/2026 Refund Check 102661-000, 2029 POPPY DRIVE FLEX TITLE COMPANY LLC 700-0000-2020 0.93 6/3/2026 Refund Check 102661-000, 2029 POPPY DRIVE FLEX TITLE COMPANY LLC 700-0000-2020 10.18 6/3/2026 Refund Check 102661-000, 2029 POPPY DRIVE FLEX TITLE COMPANY LLC 701-0000-2020 17.88 6/3/2026 Refund Check 102661-000, 2029 POPPY DRIVE 29.82 6/3/2026 FLEX TITLE COMPANY LLC 29.82 GoTo Communications Inc 700-0000-4310 58.49 6/3/2026 Telephone & Communication Charges GoTo Communications Inc 701-0000-4310 58.49 6/3/2026 Telephone & Communication Charges GoTo Communications Inc 101-1550-4310 51.19 6/3/2026 Telephone & Communication Charges GoTo Communications Inc 101-1170-4310 2,698.77 6/3/2026 Telephone & Communication Charges GoTo Communications Inc 101-1312-4310 191.48 6/3/2026 Telephone & Communication Charges 3,058.42 6/3/2026 GoTo Communications Inc 3,058.42 Gould James 101-1620-4345 1,000.00 6/10/2026 6/11/2026 Concert Series performance 1,000.00 6/10/2026 Gould James 1,000.00 GRIEME GARY 720-0000-2020 15.78 6/3/2026 Refund Check 099339-000, 7428 BENT BOW TRAIL GRIEME GARY 701-0000-2020 73.97 6/3/2026 Refund Check 099339-000, 7428 BENT BOW TRAIL GRIEME GARY 700-0000-2020 30.78 6/3/2026 Refund Check 099339-000, 7428 BENT BOW TRAIL GRIEME GARY 700-0000-2020 1.52 6/3/2026 Refund Check 099339-000, 7428 BENT BOW TRAIL 122.05 6/3/2026 GRIEME GARY 122.05 GROSSMAN THOMAS 700-0000-2020 1.86 6/3/2026 Refund Check 103796-000, 6204 CASCADE PASS GROSSMAN THOMAS 720-0000-2020 19.18 6/3/2026 Refund Check 103796-000, 6204 CASCADE PASS AP - Check Detail (6/12/2026)Page 10 of 30 76 Last Name Acct 1 Amount Check Date Description GROSSMAN THOMAS 701-0000-2020 25.48 6/3/2026 Refund Check 103796-000, 6204 CASCADE PASS GROSSMAN THOMAS 700-0000-2020 12.77 6/3/2026 Refund Check 103796-000, 6204 CASCADE PASS 59.29 6/3/2026 GROSSMAN THOMAS 59.29 Guard Guys, LLC 101-1120-4352 693.25 6/4/2026 Background Checks 693.25 6/4/2026 Guard Guys, LLC 693.25 HAWKINS CHEMICAL 700-7019-4160 17,103.28 6/4/2026 chemicals HAWKINS CHEMICAL 700-7043-4160 10.00 6/4/2026 1 ton chlorine cylinders 17,113.28 6/4/2026 HAWKINS CHEMICAL 17,113.28 Health Strategies 101-1220-4352 700.00 6/11/2026 Physician review for RTW case 700.00 6/11/2026 Health Strategies 700.00 Holton Electric Contractors LLC 701-0000-4551 800.74 6/4/2026 Lift station 5 troubleshooting electrical issue 800.74 6/4/2026 Holton Electric Contractors LLC 701-0000-4551 707.50 6/11/2026 lift station 7 repairing pumps 707.50 6/11/2026 Holton Electric Contractors LLC 1,508.24 Houston Engineering Inc 701-7025-4300 855.25 6/4/2026 Lift Station #5 Site Improvements AP - Check Detail (6/12/2026)Page 11 of 30 77 Last Name Acct 1 Amount Check Date Description 855.25 6/4/2026 Houston Engineering Inc 701-6054-4303 5,877.91 6/11/2026 Sanitary @ 9% Houston Engineering Inc 720-6054-4303 16,327.52 6/11/2026 Storm @ 25% Houston Engineering Inc 700-6054-4303 7,184.10 6/11/2026 Water @ 11% Houston Engineering Inc 601-6054-4303 35,920.54 6/11/2026 PMP @ 55% 65,310.07 6/11/2026 Houston Engineering Inc 66,165.32 IUOE Local #49 101-0000-2004 490.00 6/10/2026 Union dues-June 2026 IUOE Local #49 701-0000-2004 81.90 6/10/2026 Union dues-June 2026 IUOE Local #49 700-0000-2004 198.10 6/10/2026 Union dues-June 2026 770.00 6/10/2026 IUOE Local #49 770.00 Jachson Brant 101-1620-4345 2,400.00 6/10/2026 6/18 Concert Series Performance 2,400.00 6/10/2026 Jachson Brant 2,400.00 JOHNSON FAMILY REVOCABLE TRUST 701-0000-2020 43.45 6/3/2026 Refund Check 015945-000, 7988 AUTUMN RIDGE WAY JOHNSON FAMILY REVOCABLE TRUST 720-0000-2020 3.58 6/3/2026 Refund Check 015945-000, 7988 AUTUMN RIDGE WAY JOHNSON FAMILY REVOCABLE TRUST 700-0000-2020 21.48 6/3/2026 Refund Check 015945-000, 7988 AUTUMN RIDGE WAY JOHNSON FAMILY REVOCABLE TRUST 700-0000-2020 1.33 6/3/2026 Refund Check 015945-000, 7988 AUTUMN RIDGE WAY 69.84 6/3/2026 JOHNSON FAMILY REVOCABLE TRUST 69.84 KaiBi Mobile LLC 101-1613-4300 1,530.00 6/11/2026 Mobile Family Center-4th of July 1,530.00 6/11/2026 AP - Check Detail (6/12/2026)Page 12 of 30 78 Last Name Acct 1 Amount Check Date Description KaiBi Mobile LLC 1,530.00 KELLINGTON CONSTRUCTION 414-4010-4702 39,995.00 6/4/2026 Pay App #16 Civic Campus KELLINGTON CONSTRUCTION 414-4010-4702 16,959.40 6/4/2026 Pay App #17 Civic Campus 56,954.40 6/4/2026 KELLINGTON CONSTRUCTION 56,954.40 KENNEDY & GRAVEN, CHARTERED 101-1140-4302 984.00 6/4/2026 Labor/Employment Matters 984.00 6/4/2026 KENNEDY & GRAVEN, CHARTERED 984.00 KIBLER DAVID C. & SUSAN L.720-0000-2020 22.22 6/3/2026 Refund Check 008813-000, 7329 BENT BOW TRAIL KIBLER DAVID C. & SUSAN L.700-0000-2020 2.15 6/3/2026 Refund Check 008813-000, 7329 BENT BOW TRAIL KIBLER DAVID C. & SUSAN L.701-0000-2020 27.99 6/3/2026 Refund Check 008813-000, 7329 BENT BOW TRAIL KIBLER DAVID C. & SUSAN L.700-0000-2020 10.85 6/3/2026 Refund Check 008813-000, 7329 BENT BOW TRAIL 63.21 6/3/2026 KIBLER DAVID C. & SUSAN L. 63.21 KIMLEY HORN AND ASSOCIATES INC 101-0000-2076 6,581.28 6/4/2026 Gigapower Support Services KIMLEY HORN AND ASSOCIATES INC 101-0000-1155 832.50 6/4/2026 Pioneer Ridge KIMLEY HORN AND ASSOCIATES INC 101-1310-4300 5,425.00 6/4/2026 Comcast Support Services KIMLEY HORN AND ASSOCIATES INC 101-1310-4300 2,798.39 6/4/2026 Mediacom Fiber Support KIMLEY HORN AND ASSOCIATES INC 601-6060-4300 1,708.79 6/4/2026 PMP @ 59% KIMLEY HORN AND ASSOCIATES INC 601-6057-4303 19,026.96 6/4/2026 Market Blvd KIMLEY HORN AND ASSOCIATES INC 701-6060-4300 231.70 6/4/2026 Sanitary @ 8% KIMLEY HORN AND ASSOCIATES INC 101-0000-1155 675.00 6/4/2026 Avienda Row Homes KIMLEY HORN AND ASSOCIATES INC 720-6060-4300 637.18 6/4/2026 Storm @ 22% KIMLEY HORN AND ASSOCIATES INC 700-6060-4300 318.58 6/4/2026 Water @ 11% KIMLEY HORN AND ASSOCIATES INC 101-0000-1155 1,005.00 6/4/2026 Pleasantview Pointe KIMLEY HORN AND ASSOCIATES INC 101-1310-4300 2,712.50 6/4/2026 Metronet Support Services 41,952.88 6/4/2026 AP - Check Detail (6/12/2026)Page 13 of 30 79 Last Name Acct 1 Amount Check Date Description KIMLEY HORN AND ASSOCIATES INC 41,952.88 KREEMER ALLEN 720-0000-2020 13.67 6/3/2026 Refund Check 100593-000, 7615 KIOWA KREEMER ALLEN 701-0000-2020 9.49 6/3/2026 Refund Check 100593-000, 7615 KIOWA KREEMER ALLEN 700-0000-2020 1.32 6/3/2026 Refund Check 100593-000, 7615 KIOWA KREEMER ALLEN 700-0000-2020 4.07 6/3/2026 Refund Check 100593-000, 7615 KIOWA 28.55 6/3/2026 KREEMER ALLEN 28.55 LAKETOWN ELECTRIC CORPORATION 414-4010-4702 37,743.44 6/4/2026 Pay App #19 Civic Campus 37,743.44 6/4/2026 LAKETOWN ELECTRIC CORPORATION 101-1170-4530 1,746.87 6/11/2026 Add REC/Move TV admin clerk office LAKETOWN ELECTRIC CORPORATION 101-1190-4510 2,400.00 6/11/2026 new fixtures in Library private study rooms LAKETOWN ELECTRIC CORPORATION 101-1220-4510 2,731.09 6/11/2026 Replace lighting controls @ Fire Station LAKETOWN ELECTRIC CORPORATION 101-1312-4510 916.42 6/11/2026 S/C Blown Fuse @ PW 7,794.38 6/11/2026 LAKETOWN ELECTRIC CORPORATION 45,537.82 LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105559-000, 9183 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105557-000, 9175 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105567-000, 9186 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105560-000, 9187 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105566-000, 9190 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105558-000, 9179 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105568-000, 9182 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 31.17 6/3/2026 Refund Check 105565-000, 9194 AVIENDA WAY LEVEL 7 DEVELOPMENT 720-0000-2020 30.78 6/3/2026 Refund Check 104178-008, 9124 MILLS LANE 280.14 6/3/2026 LEVEL 7 DEVELOPMENT 280.14 LONGLET MICHAEL & CHELSEA 700-0000-2020 6.62 6/3/2026 Refund Check 104610-000, 4102 RED OAK LANE AP - Check Detail (6/12/2026)Page 14 of 30 80 Last Name Acct 1 Amount Check Date Description LONGLET MICHAEL & CHELSEA 700-0000-2020 0.41 6/3/2026 Refund Check 104610-000, 4102 RED OAK LANE LONGLET MICHAEL & CHELSEA 701-0000-2020 13.39 6/3/2026 Refund Check 104610-000, 4102 RED OAK LANE LONGLET MICHAEL & CHELSEA 720-0000-2020 4.25 6/3/2026 Refund Check 104610-000, 4102 RED OAK LANE 24.67 6/3/2026 LONGLET MICHAEL & CHELSEA 24.67 Mansfield Oil Company 101-1370-4170 8,550.09 6/11/2026 Conv 87 Oct E10 Mansfield Oil Company 101-1370-4170 8,303.31 6/11/2026 fuel 16,853.40 6/11/2026 Mansfield Oil Company 16,853.40 MARTELL TERESA 720-0000-2020 29.70 6/3/2026 Refund Check 015700-000, 2794 CENTURY CIRCLE 29.70 6/3/2026 MARTELL TERESA 29.70 MASER STEVE 701-0000-2020 70.18 6/3/2026 Refund Check 097430-004, 6460 DEVONSHIRE DRIVE MASER STEVE 720-0000-2020 55.74 6/3/2026 Refund Check 097430-004, 6460 DEVONSHIRE DRIVE MASER STEVE 700-0000-2020 51.03 6/3/2026 Refund Check 097430-004, 6460 DEVONSHIRE DRIVE MASER STEVE 700-0000-2020 5.38 6/3/2026 Refund Check 097430-004, 6460 DEVONSHIRE DRIVE 182.33 6/3/2026 MASER STEVE 182.33 Metronet Holdings, LLC 101-1190-4310 106.32 6/3/2026 Telephone & Communication Charges 106.32 6/3/2026 Metronet Holdings, LLC 700-7043-4310 66.49 6/10/2026 Telephone & Communication Charges 66.49 6/10/2026 AP - Check Detail (6/12/2026)Page 15 of 30 81 Last Name Acct 1 Amount Check Date Description Metronet Holdings, LLC 172.81 Metropolitan Area Management Association 101-1120-4370 35.00 6/11/2026 Luncheon - M Unmacht 35.00 6/11/2026 Metropolitan Area Management Association 35.00 METROPOLITAN MECHANICAL CONT 101-1190-4510 775.00 6/11/2026 Library -Boiler repair 775.00 6/11/2026 METROPOLITAN MECHANICAL CONT 775.00 Minnesota Sodding Company LLC 101-1550-4300 61,893.33 6/11/2026 Infield Renovations for Fields 1 2 and 3 - MSC 61,893.33 6/11/2026 Minnesota Sodding Company LLC 61,893.33 MINNETONKA TITLE 720-0000-2020 2.28 6/3/2026 Refund Check 101583-000, 934 KELLY COURT MINNETONKA TITLE 700-0000-2020 1.14 6/3/2026 Refund Check 101583-000, 934 KELLY COURT MINNETONKA TITLE 700-0000-2020 26.24 6/3/2026 Refund Check 101583-000, 934 KELLY COURT MINNETONKA TITLE 701-0000-2020 52.19 6/3/2026 Refund Check 101583-000, 934 KELLY COURT 81.85 6/3/2026 MINNETONKA TITLE 81.85 Minnkota Architectural Products Co, Inc 414-4010-4702 204,100.85 6/4/2026 Pay App #8 Civic Campus 204,100.85 6/4/2026 Minnkota Architectural Products Co, Inc 204,100.85 MN DEPT OF LABOR AND INDUSTRY 101-1250-3818 -54.54 6/11/2026 May 2026 Surcharge MN DEPT OF LABOR AND INDUSTRY 101-0000-2022 2,727.18 6/11/2026 May 2026 Surcharge AP - Check Detail (6/12/2026)Page 16 of 30 82 Last Name Acct 1 Amount Check Date Description 2,672.64 6/11/2026 MN DEPT OF LABOR AND INDUSTRY 2,672.64 MN NCPERS LIFE INSURANCE 101-0000-2037 224.00 6/10/2026 Premium-June 224.00 6/10/2026 MN NCPERS LIFE INSURANCE 224.00 MN RECREATION & PARK ASSOC.101-1766-4356 200.00 6/11/2026 MRPA USSSA Sanctioning costs. 200.00 6/11/2026 MN RECREATION & PARK ASSOC. 200.00 MN VALLEY ELECTRIC COOP 101-1350-4320 133.93 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 38.37 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 130.84 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 5,973.79 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 101.42 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1600-4320 191.81 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 199.23 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 700-0000-4320 177.56 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 60.89 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 101-1350-4320 51.32 6/3/2026 Electric Charges MN VALLEY ELECTRIC COOP 701-0000-4320 857.59 6/3/2026 Electric Charges 7,916.75 6/3/2026 MN VALLEY ELECTRIC COOP 7,916.75 Montgomery Kristine 101-0000-2079 50.00 6/11/2026 Damage Deposit Montgomery Kristine 101-0000-2035 6.14 6/11/2026 Rec Net Payable Montgomery Kristine 101-1120-3634 153.86 6/11/2026 Room Rental 210.00 6/11/2026 AP - Check Detail (6/12/2026)Page 17 of 30 83 Last Name Acct 1 Amount Check Date Description Montgomery Kristine 210.00 Mulcahy Nickolaus LLC 414-4010-4702 4,744.40 6/4/2026 Pay App #15 Civic Campus 4,744.40 6/4/2026 Mulcahy Nickolaus LLC 4,744.40 NAPA AUTO & TRUCK PARTS 101-1550-4120 330.31 6/4/2026 filters / wiper blades NAPA AUTO & TRUCK PARTS 101-1550-4120 28.53 6/4/2026 belt NAPA AUTO & TRUCK PARTS 101-1550-4120 72.77 6/4/2026 filters NAPA AUTO & TRUCK PARTS 101-1550-4120 -23.97 6/4/2026 belt return NAPA AUTO & TRUCK PARTS 101-1320-4120 88.00 6/4/2026 truck mirror NAPA AUTO & TRUCK PARTS 101-1320-4120 -11.25 6/4/2026 battery core 484.39 6/4/2026 NAPA AUTO & TRUCK PARTS 101-1550-4120 55.00 6/11/2026 conditioner spray 55.00 6/11/2026 NAPA AUTO & TRUCK PARTS 539.39 NESS ROBERT A. & BRENDA K.700-0000-2020 22.50 6/3/2026 Refund Check 017604-000, 2121 CRESTVIEW DRIVE NESS ROBERT A. & BRENDA K.700-0000-2020 0.75 6/3/2026 Refund Check 017604-000, 2121 CRESTVIEW DRIVE NESS ROBERT A. & BRENDA K.720-0000-2020 7.70 6/3/2026 Refund Check 017604-000, 2121 CRESTVIEW DRIVE NESS ROBERT A. & BRENDA K.701-0000-2020 36.42 6/3/2026 Refund Check 017604-000, 2121 CRESTVIEW DRIVE 67.37 6/3/2026 NESS ROBERT A. & BRENDA K. 67.37 NEW GENERATION CONSTRUCTION LLC 101-0000-2073 2,000.00 6/4/2026 Erosion escrow 9111 Audubon Rd - #718709 2,000.00 6/4/2026 NEW GENERATION CONSTRUCTION LLC 2,000.00 AP - Check Detail (6/12/2026)Page 18 of 30 84 Last Name Acct 1 Amount Check Date Description North American Safety, Inc.101-1320-4240 203.94 6/4/2026 glove/safety glasses 203.94 6/4/2026 North American Safety, Inc.700-0000-4240 733.05 6/11/2026 shirts North American Safety, Inc.700-0000-4240 733.05 6/11/2026 shirts 1,466.10 6/11/2026 North American Safety, Inc. 1,670.04 Northern Audio Production, Inc.101-1600-4300 1,352.00 6/4/2026 Audio Equipment & Production - Memorial Day Ceremony 1,352.00 6/4/2026 Northern Audio Production, Inc. 1,352.00 Northern Glass & Glazing Inc 414-4010-4702 64,166.32 6/4/2026 Pay App #7 Civic Campus 64,166.32 6/4/2026 Northern Glass & Glazing Inc 64,166.32 NORTHWEST ASPHALT INC 700-6053-4751 10,089.00 6/11/2026 Water NORTHWEST ASPHALT INC 601-6053-4751 3,707.95 6/11/2026 PMP 13,796.95 6/11/2026 NORTHWEST ASPHALT INC 13,796.95 NOVEL SOLAR THREE, LLC 701-0000-4320 3,452.15 6/10/2026 Electric Charges NOVEL SOLAR THREE, LLC 700-0000-4320 6,280.99 6/10/2026 Electric Charges NOVEL SOLAR THREE, LLC 101-1350-4320 131.23 6/10/2026 Electric Charges 9,864.37 6/10/2026 NOVEL SOLAR THREE, LLC 9,864.37 AP - Check Detail (6/12/2026)Page 19 of 30 85 Last Name Acct 1 Amount Check Date Description Nuss Truck & Equipment 101-1320-4140 -515.16 6/11/2026 sensor Nuss Truck & Equipment 101-1320-4140 234.58 6/11/2026 brake shoes Nuss Truck & Equipment 101-1320-4140 -78.00 6/11/2026 brake shoe kit Nuss Truck & Equipment 400-4152-4704 140,168.40 6/11/2026 #104 truck Nuss Truck & Equipment 101-1320-4140 170.23 6/11/2026 glass #313 139,980.05 6/11/2026 Nuss Truck & Equipment 139,980.05 O'Reilly Automotive Inc 101-1320-4120 107.70 6/4/2026 Battery Core Charge O'Reilly Automotive Inc 101-1220-4120 37.87 6/4/2026 Brake Lube Moly Grease O'Reilly Automotive Inc 700-0000-4120 -17.77 6/4/2026 Masterpro Refinishing O'Reilly Automotive Inc 101-1370-4140 48.90 6/4/2026 Brake Shoes O'Reilly Automotive Inc 101-1320-4140 33.51 6/4/2026 Glass Weld 210.21 6/4/2026 O'Reilly Automotive Inc 210.21 Osborn Dale 101-0000-2073 500.00 6/4/2026 Erosion escrow 8651 Lake Riley Dr -#712803 500.00 6/4/2026 Osborn Dale 500.00 PALMER PROPERTY GROUP LLC 720-0000-2020 21.26 6/3/2026 Refund Check 105747-000, 4151 RED OAK LANE PALMER PROPERTY GROUP LLC 700-0000-2020 2.05 6/3/2026 Refund Check 105747-000, 4151 RED OAK LANE PALMER PROPERTY GROUP LLC 701-0000-2020 2.48 6/3/2026 Refund Check 105747-000, 4151 RED OAK LANE PALMER PROPERTY GROUP LLC 700-0000-2020 0.96 6/3/2026 Refund Check 105747-000, 4151 RED OAK LANE 26.75 6/3/2026 PALMER PROPERTY GROUP LLC 26.75 PALMER WEST CONSTRUCTION 414-4010-4702 47,215.00 6/4/2026 Pay App #6 Civic Campus 47,215.00 6/4/2026 AP - Check Detail (6/12/2026)Page 20 of 30 86 Last Name Acct 1 Amount Check Date Description PALMER WEST CONSTRUCTION 47,215.00 PDCM/SCSU-DDP 101-1560-4343 480.00 6/11/2026 Driver Safety Class 5/7/26 480.00 6/11/2026 PDCM/SCSU-DDP 480.00 PINAMONTI SARAH 700-0000-2020 6.21 6/3/2026 Refund Check 104277-000, 7717 NICHOLAS WAY PINAMONTI SARAH 720-0000-2020 5.71 6/3/2026 Refund Check 104277-000, 7717 NICHOLAS WAY PINAMONTI SARAH 701-0000-2020 20.22 6/3/2026 Refund Check 104277-000, 7717 NICHOLAS WAY PINAMONTI SARAH 700-0000-2020 2.14 6/3/2026 Refund Check 104277-000, 7717 NICHOLAS WAY 34.28 6/3/2026 PINAMONTI SARAH 34.28 Pinnacle Pest Control 101-1530-4510 80.00 6/11/2026 pest control Pinnacle Pest Control 101-1170-4510 200.00 6/11/2026 pest control Pinnacle Pest Control 101-1550-4510 160.00 6/11/2026 pest control Pinnacle Pest Control 700-0000-4510 290.00 6/11/2026 pest control 730.00 6/11/2026 Pinnacle Pest Control 730.00 Pioneer Athletics 101-1550-4150 3,405.67 6/11/2026 Athletic field striping paint (Restock) 3,405.67 6/11/2026 Pioneer Athletics 3,405.67 Potentia MN Solar 700-0000-4320 1,941.66 6/3/2026 Electric Charges Potentia MN Solar 101-1190-4320 3,677.87 6/3/2026 Electric Charges 5,619.53 6/3/2026 AP - Check Detail (6/12/2026)Page 21 of 30 87 Last Name Acct 1 Amount Check Date Description Potentia MN Solar 5,619.53 Price Custom Homes 101-0000-2073 500.00 6/4/2026 Erosion escrow 7500 Fawn Hill Rd - #624198 500.00 6/4/2026 Price Custom Homes 500.00 Pro-Tec Design, Inc.101-1550-4510 4,779.28 6/4/2026 Cable pulling supplies install Pro-Tec Design, Inc.101-1160-4133 4,779.29 6/4/2026 Card readers and cameras Pro-Tec Design, Inc.101-1312-4510 4,779.28 6/4/2026 Programming install cameras and door readers 14,337.85 6/4/2026 Pro-Tec Design, Inc.101-1160-4530 380.75 6/11/2026 Repair ground fault Public works security system 380.75 6/11/2026 Pro-Tec Design, Inc. 14,718.60 Pro-Tree Outdoor Services 101-1425-4572 862.42 6/11/2026 Stump Grinding 8026 Cheyenne Ave. 862.42 6/11/2026 Pro-Tree Outdoor Services 862.42 PUMP AND METER SERVICE INC 101-1320-4120 191.00 6/4/2026 pump seal kit 191.00 6/4/2026 PUMP AND METER SERVICE INC 191.00 Quality Flow Systems Inc 701-0000-4551 3,883.00 6/11/2026 Lift station 10 and 30 supplies 3,883.00 6/11/2026 AP - Check Detail (6/12/2026)Page 22 of 30 88 Last Name Acct 1 Amount Check Date Description Quality Flow Systems Inc 3,883.00 Rain for Rent 701-0000-4405 3,157.65 6/4/2026 FOG disposal/ rental box 3,157.65 6/4/2026 Rain for Rent 3,157.65 Ramsey Excavating Company 414-4010-4702 89,807.65 6/4/2026 Pay App #17 Civic Campus 89,807.65 6/4/2026 Ramsey Excavating Company 89,807.65 RESULTS TITLE 700-0000-2020 89.84 6/3/2026 Refund Check 098875-000, 51 CHOCTAW CIRCLE RESULTS TITLE 720-0000-2020 15.43 6/3/2026 Refund Check 098875-000, 51 CHOCTAW CIRCLE RESULTS TITLE 700-0000-2020 1.49 6/3/2026 Refund Check 098875-000, 51 CHOCTAW CIRCLE RESULTS TITLE 701-0000-2020 36.75 6/3/2026 Refund Check 098875-000, 51 CHOCTAW CIRCLE RESULTS TITLE 700-0000-2020 1.44 6/3/2026 Refund Check 102902-000, 955 SANTA VERA DRIVE RESULTS TITLE 720-0000-2020 3.82 6/3/2026 Refund Check 102902-000, 955 SANTA VERA DRIVE RESULTS TITLE 701-0000-2020 18.74 6/3/2026 Refund Check 102902-000, 955 SANTA VERA DRIVE RESULTS TITLE 700-0000-2020 10.45 6/3/2026 Refund Check 102902-000, 955 SANTA VERA DRIVE 177.96 6/3/2026 RESULTS TITLE 177.96 Rima Jared & Margaret 601-6040-4701 250.00 6/11/2026 City @ 25% Rima Jared & Margaret 601-6140-4701 750.00 6/11/2026 County @75% 1,000.00 6/11/2026 Rima Jared & Margaret 1,000.00 Riverview Law Office, PLLC 101-0000-2006 294.81 6/3/2026 Reference #3226316 Wage withholding 294.81 6/3/2026 AP - Check Detail (6/12/2026)Page 23 of 30 89 Last Name Acct 1 Amount Check Date Description Riverview Law Office, PLLC 294.81 RUFFRIDGE JOHNSON EQUIPMENT CO 101-1320-4120 125.80 6/4/2026 brake cable 125.80 6/4/2026 RUFFRIDGE JOHNSON EQUIPMENT CO 125.80 SCOTT NELSON COACHING INC 101-1120-4370 450.00 6/4/2026 Leadership Coaching SCOTT NELSON COACHING INC 101-1120-4370 1,500.00 6/4/2026 Training/Workshop 1,950.00 6/4/2026 SCOTT NELSON COACHING INC 1,950.00 Senja Inc 101-1539-4343 176.00 6/4/2026 Tai Chi Instruction 176.00 6/4/2026 Senja Inc 176.00 SHERWIN WILLIAMS 101-1320-4154 202.24 6/4/2026 painter parts/supplies 202.24 6/4/2026 SHERWIN WILLIAMS 202.24 SIR LINES-A-LOT 101-1320-4543 28,698.65 6/4/2026 Annual restriping of long lines. fog/center lines 28,698.65 6/4/2026 SIR LINES-A-LOT 28,698.65 SiteOne Landscape Supply 101-1425-4573 630.00 6/11/2026 Grove Nursery- Residential Tree Sale 630.00 6/11/2026 AP - Check Detail (6/12/2026)Page 24 of 30 90 Last Name Acct 1 Amount Check Date Description SiteOne Landscape Supply 630.00 SM HENTGES & SONS 601-6140-4751 68,125.10 6/11/2026 County @75% SM HENTGES & SONS 601-6040-4751 22,708.37 6/11/2026 City @ 25% 90,833.47 6/11/2026 SM HENTGES & SONS 90,833.47 SOFTWARE HOUSE INTERNATIONAL 101-1160-4216 617.09 6/4/2026 Adobe licenses added for interns 617.09 6/4/2026 SOFTWARE HOUSE INTERNATIONAL 617.09 SOUTHWEST LOCK & KEY 101-1312-4510 494.00 6/11/2026 R&R lock cylinders mechanical rooms 494.00 6/11/2026 SOUTHWEST LOCK & KEY 494.00 Sports Facilities Companies LLC 416-0000-4300 20,000.00 6/4/2026 Development contract 20,000.00 6/4/2026 Sports Facilities Companies LLC 20,000.00 Springbrook 720-0000-4358 76.18 6/11/2026 CivicPay Transaction Fee Springbrook 700-0000-4358 152.36 6/11/2026 CivicPay Transaction Fee Springbrook 701-0000-4358 152.36 6/11/2026 CivicPay Transaction Fee 380.90 6/11/2026 Springbrook 380.90 Taft Stettinius & Hollister LLP 416-0000-4302 4,500.00 6/4/2026 Review of Management Agreement with SFC AP - Check Detail (6/12/2026)Page 25 of 30 91 Last Name Acct 1 Amount Check Date Description 4,500.00 6/4/2026 Taft Stettinius & Hollister LLP 4,500.00 Task Force Strategies 101-1220-4300 500.00 6/11/2026 Haz mat exercise evaluation 500.00 6/11/2026 Task Force Strategies 500.00 Taylor Electric Company, LLC 101-1350-4565 8,290.00 6/11/2026 street light repairs Taylor Electric Company, LLC 101-1350-4565 7,211.00 6/11/2026 repairing damaged street light pole Taylor Electric Company, LLC 101-1350-4565 3,280.00 6/11/2026 street light repairs Taylor Electric Company, LLC 101-1350-4565 4,990.00 6/11/2026 18986 lake dr damaged light pole 23,771.00 6/11/2026 Taylor Electric Company, LLC 23,771.00 TITLE SPECIALISTS INC 700-0000-2020 0.71 6/3/2026 Refund Check 008234-000, 2140 STONE CREEK DRIVE TITLE SPECIALISTS INC 720-0000-2020 6.99 6/3/2026 Refund Check 008234-000, 2140 STONE CREEK DRIVE 7.70 6/3/2026 TITLE SPECIALISTS INC 7.70 TITLEMARK LLC 700-0000-2020 1.69 6/3/2026 Refund Check 008728-000, 7483 MOCCASIN TRAIL TITLEMARK LLC 701-0000-2020 14.24 6/3/2026 Refund Check 008728-000, 7483 MOCCASIN TRAIL TITLEMARK LLC 700-0000-2020 2.72 6/3/2026 Refund Check 008728-000, 7483 MOCCASIN TRAIL TITLEMARK LLC 720-0000-2020 17.45 6/3/2026 Refund Check 008728-000, 7483 MOCCASIN TRAIL TITLEMARK LLC 700-0000-2020 15.06 6/3/2026 Refund Check 103182-000, 916 KIMBERLY LANE TITLEMARK LLC 701-0000-2020 32.48 6/3/2026 Refund Check 103182-000, 916 KIMBERLY LANE TITLEMARK LLC 720-0000-2020 6.73 6/3/2026 Refund Check 103182-000, 916 KIMBERLY LANE TITLEMARK LLC 700-0000-2020 1.69 6/3/2026 Refund Check 103182-000, 916 KIMBERLY LANE 92.06 6/3/2026 AP - Check Detail (6/12/2026)Page 26 of 30 92 Last Name Acct 1 Amount Check Date Description TITLEMARK LLC 92.06 TWIN CITY HARDWARE 414-4010-4702 6,295.01 6/4/2026 Pay App #8 Civic Campus TWIN CITY HARDWARE 414-4010-4702 1,520.00 6/4/2026 Pay App #9 Civic Campus 7,815.01 6/4/2026 TWIN CITY HARDWARE 7,815.01 United Contractors Inc 101-1250-3301 121.25 6/4/2026 Building Permit United Contractors Inc 101-1250-3301 121.25 6/4/2026 Building Permit United Contractors Inc 101-1250-3302 78.81 6/4/2026 Plan Check United Contractors Inc 101-0000-2022 1.75 6/4/2026 Surcharge United Contractors Inc 101-1250-3302 78.81 6/4/2026 Plan Check United Contractors Inc 101-0000-2022 1.75 6/4/2026 Surcharge 403.62 6/4/2026 United Contractors Inc 403.62 USA BLUE BOOK 701-0000-4551 1,988.54 6/4/2026 Lift station 32-submersible transmitter 1,988.54 6/4/2026 USA BLUE BOOK 701-0000-4150 240.14 6/11/2026 sanitizing wipes USA BLUE BOOK 701-0000-4150 26.49 6/11/2026 sanitizing wipes 266.63 6/11/2026 USA BLUE BOOK 2,255.17 VELORA TITLE 701-0000-2020 6.97 6/3/2026 Refund Check 020382-000, 6351 DOGWOOD AVENUE VELORA TITLE 700-0000-2020 0.27 6/3/2026 Refund Check 020382-000, 6351 DOGWOOD AVENUE VELORA TITLE 720-0000-2020 2.77 6/3/2026 Refund Check 020382-000, 6351 DOGWOOD AVENUE VELORA TITLE 700-0000-2020 3.72 6/3/2026 Refund Check 020382-000, 6351 DOGWOOD AVENUE 13.73 6/3/2026 AP - Check Detail (6/12/2026)Page 27 of 30 93 Last Name Acct 1 Amount Check Date Description VELORA TITLE 13.73 VERIZON WIRELESS 101-1530-4310 38.40 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1312-4310 115.20 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1170-4310 115.20 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1370-4310 101.12 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1320-4310 311.38 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 700-0000-4310 520.97 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1110-4310 8.03 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 720-0000-4310 211.28 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1600-4310 433.16 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1250-4310 310.83 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1160-4310 143.68 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1520-4310 233.38 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1540-4310 40.01 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1310-4310 352.99 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 701-0000-4310 381.88 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1550-4310 428.96 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1220-4310 645.90 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1120-4310 131.83 6/3/2026 Telephone & Communication Charges VERIZON WIRELESS 101-1420-4310 173.63 6/3/2026 Telephone & Communication Charges 4,697.83 6/3/2026 VERIZON WIRELESS 4,697.83 Wall Priya 101-0000-1027 250.00 6/10/2026 4th of July T-shirt change 250.00 6/10/2026 Wall Priya 250.00 Warning Lites of Minnesota, Inc.700-0000-4550 860.80 6/4/2026 101@cheyenne trail traffic control 860.80 6/4/2026 Warning Lites of Minnesota, Inc. 860.80 Whitman David 101-1620-4345 1,000.00 6/10/2026 6/25/26 Concert Series Performance AP - Check Detail (6/12/2026)Page 28 of 30 94 Last Name Acct 1 Amount Check Date Description 1,000.00 6/10/2026 Whitman David 1,000.00 WM MUELLER & SONS INC 700-0000-4150 351.24 6/4/2026 asphalt for water repair WM MUELLER & SONS INC 101-1320-4157 320.32 6/4/2026 pothole patching 671.56 6/4/2026 WM MUELLER & SONS INC 101-1320-4157 316.68 6/11/2026 pothole patching WM MUELLER & SONS INC 700-0000-4150 364.15 6/11/2026 material for water main breaks WM MUELLER & SONS INC 700-0000-4150 224.00 6/11/2026 water main spoils 904.83 6/11/2026 WM MUELLER & SONS INC 1,576.39 WSB & ASSOCIATES INC 601-6040-4300 3,375.25 6/11/2026 City @ 25% WSB & ASSOCIATES INC 601-6140-4300 10,125.75 6/11/2026 County @75% WSB & ASSOCIATES INC 601-6066-4303 354.50 6/11/2026 Sanitary Sewer Extension-8850 Audubon Rd WSB & ASSOCIATES INC 701-0000-4706 385.11 6/11/2026 Lake Ann Beach Improvements WSB & ASSOCIATES INC 410-0000-4706 3,273.44 6/11/2026 Lake Ann Beach Improvements WSB & ASSOCIATES INC 420-4153-4706 1,668.81 6/11/2026 Lake Ann Beach Improvements WSB & ASSOCIATES INC 720-0000-4300 1,014.25 6/11/2026 2026 WCA Support WSB & ASSOCIATES INC 720-0000-4300 693.50 6/11/2026 2026 WR Support Services WSB & ASSOCIATES INC 720-0000-4706 1,091.14 6/11/2026 Lake Ann Beach Improvements 21,981.75 6/11/2026 WSB & ASSOCIATES INC 21,981.75 WW GRAINGER INC 701-0000-4551 149.00 6/4/2026 Lift station #34 supplies WW GRAINGER INC 701-0000-4551 100.46 6/4/2026 Lift station supplies WW GRAINGER INC 701-0000-4551 401.74 6/4/2026 Lift station #34 supplies 651.20 6/4/2026 WW GRAINGER INC 701-0000-4551 83.08 6/11/2026 Lift station #34 supplies AP - Check Detail (6/12/2026)Page 29 of 30 95 Last Name Acct 1 Amount Check Date Description 83.08 6/11/2026 WW GRAINGER INC 734.28 XCEL ENERGY INC 101-1600-4320 338.72 6/3/2026 Electric Charges XCEL ENERGY INC 101-1550-4320 -591.64 6/3/2026 Electric Charges XCEL ENERGY INC 101-1350-4320 2,532.94 6/3/2026 Electric Charges XCEL ENERGY INC 101-1540-4320 371.67 6/3/2026 Electric Charges 2,651.69 6/3/2026 XCEL ENERGY INC 2,651.69 1,733,507.74 AP - Check Detail (6/12/2026)Page 30 of 30 96 City Council Item June 22, 2026 Item Approve Temporary Modification of the Licensed Premises to serve Beer and Wine in The O.G. Coffee and Wine Bar Parking Lot Area File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By Laurie Hokkanen SUGGESTED ACTION “The Chanhassen City Council approves a temporary modification to the licensed premises of The O.G. Coffee and Wine Bar to include the parking lot area on the south side of the building as shown in the attached map for Saturday, June 27, between the hours of 1:00 p.m. and 4:00 p.m." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The O.G. Coffee and Wine Bar has requested a temporary event permit to promote CCFA Flag Football. The event would be held Saturday, June 27, 2026 between the hours of 1:00 p.m. and 4:00 p.m. BACKGROUND The O.G. Coffee and Wine Bar has requested a temporary event permit to promote CCFA Flag Football. They would like to expand their patio to host skills events, face painting, and sell apparel. The expansion of the patio is contiguous with the current placement of the patio, but would move into the parking spaces outside the business. The map is attached. The owner, Ms. Julie Jost, has approval from the building owner for the event and has provided a Certificate of Insurance expanding coverage to the larger area for the event. 97 DISCUSSION In order to expand liquor service beyond the current licensed premises to include the east parking lot, The O.G. Coffee and Wine Bar is requesting the City Council grant a temporary modification to the licensed premises to include the south parking lot as shown on the attached map with the following conditions: 1. The applicant must apply for and receive a permit through the temporary outdoor event ordinance from the city for the expanded seating area. 2. The applicant must provide a specific diagram of the area in which the temporary modification to the licensed premises is to occur. The diagram must indicate how the area will be physically enclosed and the location of tables, chairs, food and beverage stations, and any other important features. 3. The applicant must submit proof of the necessary liquor liability insurance coverage for the expanded serving area. The applicant has met all of the required conditions. BUDGET RECOMMENDATION Staff recommends that the City Council approve The O.G. Coffee and Wine Bar's request to expand the licensed premises to include the south portion of the parking lot as shown on the attached map. ATTACHMENTS Location Map Certificate of Liquor Liability Insurance Event Flyer 98 ba r r i c a d e barricade Skill stations Face paintingapparel Ma r k e t B l v d Market Street ba r r i c a d e 99 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER: $ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 6/12/2026 (763) 421-1290 (763) 421-6530 18988 The OG Coffee & Wine LLC DBA: The O.G. Coffee & Wine Bar 600 Market St. #110 Chanhassen, MN 55317 11347 A 2,000,000 08483566 8/9/2025 8/9/2026 300,000 10,000 2,000,000 4,000,000 4,000,000 B 184222.202 9/10/2025 9/10/2026 500,000Y500,000 500,000 C Liquor Liability LL0996412 5/1/2026 Each Loss 1,000,000 Above general liability and liquor liability coverage applies to insured's premises, patio, and adjacent parking lot for this June 27, 2026 event. City of Chanhassen 7700 Market Blvd PO Box 147 Chanhassen, MN 55317 THEOGCO-01 JLORETZ Loretz-Johnson Agency, Inc. 224 East Main St. Suite 203 Anoka, MN 55303 Jeremy Loretz Auto-Owners Insurance Company SFM Mutual Insurance Company Star Insurance Company X 5/1/2027 X X 100 101 City Council Item June 22, 2026 Item Update to Financial Management Policies File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the updates to Financial Management Policies." Motion Type Simple Majority Vote of members present Strategic Priority Financial Sustainability SUMMARY The City Council adopted Financial Management Policies in February 2023 and revised those policies in January 2024. Staff has reviewed the policies and recommends the following changes: Operating Budget Policy – minor language edits, added Debt Service Funds to operating budget. Reserves Policy – added Local Affordable Housing Aid Fund to Special Revenue Funds section. Clarified that the city’s unassigned fund balance in the General Fund shall be maintained at a minimum level of 50% of the following year’s General Fund property tax levy (the previous iteration just said 50% of the following year’s property tax levy). Purchasing Policy – increased City Manager approval limit from $20,000 to $25,000. This matches the limits for city managers in state law. It also matches the amount allowed for federal awards and grants. Also, minor language edits for leases, invoice documentation, and deadlines for accounts payable processing Accounts Payable and EFT Payments Policy – minor language edits 102 Capital Assets Policy – added asset type Leased Assets Debt Management Policy – increased direct debt per capita limit from $2,000 to $5,000 due to expected increase from community center bond issuance There are two attached PDFs for this item. One shows the suggested changes highlighted in yellow and the other version shows the proposed final version. BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends the Chanhassen City Council approve the updates to Financial Management Policies. ATTACHMENTS FINANCIAL MANAGEMENT POLICIES with Highlighted Changes 2026 FINANCIAL MANAGEMENT POLICIES for Council Consideration 2026-06-22 103 Staf CITY OF CHANHASSEN Financial Management Policies Revision Adopted – Revision Adopted - January 8, 2024 Original Adoption - February 13, 2023 104 City of Chanhassen Financial Management Policies 1 | P a g e Table of Contents FINANCIAL MANAGEMENT POLICIES OVERVIEW 2 REVENUE MANAGEMENT POLICY 3 OPERATING BUDGET POLICY 5 RESERVES POLICY 7 CASH AND INVESTMENTS POLICY 10 PUBLIC PURPOSE EXPENDITURE POLICY 14 PURCHASING POLICY 17 ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY 25 CAPITAL IMPROVEMENT PLAN POLICY 27 CAPITAL ASSETS POLICY 29 DEBT MANAGEMENT POLICY 33 POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS 35 CONDUIT DEBT POLICY 40 POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION 43 ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY 61 105 City of Chanhassen Financial Management Policies 2 | P a g e FINANCIAL MANAGEMENT POLICIES OVERVIEW The City of Chanhassen has an important responsibility to its citizens to plan the adequate funding of services desired by the public, to manage the municipal finances wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to ensure the maintenance of quality neighborhoods for its citizens. To achieve these goals, this plan has the following strategies for the City’s fiscal performance: 1. To be proactive, rather than reactive, in the City’s policy-making efforts to ensure that important decisions are not controlled by financial problems or emergencies. 2. To enhance the City’s Council’s policy-making ability by providing accurate financial information related to the various authority or service levels provided by the City. 3. To assist in sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the City Council with decisions that will have significant financial impact on the City. 5. To set forth operational principles that maximize efficiency and effectiveness, to the extent consistent with services desired by the public and minimize financial risk. 6. To utilize revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues and that also distribute the cost of municipal services fairly and provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City’s infrastructure and various facilities. 8. To protect and enhance the City’s credit rating and prevent default on municipal debts. 9. To ensure the legal use and protection of City funds through a good system of financial and accounting controls. 10. To record expenditures in a manner that allocates to current taxpayers or users the full cost of providing current services. 11. To adopt a balanced budget in the General Fund that will ensure an adequate, stable fund balance. 12. To adopt budgets in other City funds that ensure an adequate, stable fund balance. To achieve these strategies the following fiscal policies have been adopted by the City Council to guide the City’s budgeting and financial planning process. Each fiscal policy section includes a statement of purpose and a description of the policy. 106 City of Chanhassen Financial Management Policies 3 | P a g e REVENUE MANAGEMENT POLICY It is essential to responsibly manage the City’s revenue sources to provide maximum service value to the community. The most important revenue policy guidelines established by the City Council are for the two major sources of City revenue: property taxes and fees/charges. A. Purpose The purpose of the is policy is to establish broad goals to assist the City in managing its revenue. These goals will consider diversification and stabilization, equity, economic development, and collections. 1) Diversification The City will strive to maintain a diversified revenue base to prevent fluctuations in revenue. Property taxes add stability to the revenue base but should not be the sole source of revenue. When possible, the City will seek our new sources of revenue to diversify the tax base. This could include long-term solutions, such as franchise fees or additional fees or charges. Short-term solutions should also be considered, such as a one-time sale of assets. 2) Equity The City will strive to ensure that funding is derived from a fair, equitable, and adequate resource base. Services having a citywide benefit shall be financed with revenue sources generated from a broad base, such as property taxes and state aids. Services where the customer determines the use should be financed with user fees, charges, and assessments related to the level of service provided. 3) Economic Development The City’s revenue sources should not unduly reduce the City’s economic competitiveness or negatively impact individual choices in the local economy. The City’s overall revenue structure should be designed to recapture some of the financial benefits resulting from economic and community development investments. The City will strive to keep a total revenue mix that encourages growth and keeps the City economically competitive. 4) Collections City staff should engage in vigilant collections of outstanding balances due to the City. However, the cost of collections should not exceed the marginal extra revenue obtained or absorb a large percentage of the amount collected. City staff may write off accounts receivable in amounts of $100.00 or less without Council approval. B. Property Taxes When possible, property tax increases should accommodate incremental adjustments versus large changes from year to year. Further, when discussing property taxes, the City should simultaneously explore other revenue and expenditure alternatives that will maximize the City’s future financial flexibility and ability to provide services. This may include considering options such as debt management, fees and charges, cost allocation, use of reserves, and expenditure cuts. Possible factors for considering an increase in property tax include:  Maintenance of City services, including inflationary impacts  Long-term protection of the City’s infrastructure  Meeting legal mandates imposed by outside agencies  Maintaining adequate fund balance and reserve funds sufficient to maintain or improve the City’s bond rating 107 City of Chanhassen Financial Management Policies 4 | P a g e  Funding City development and redevelopment projects that will clearly result in future tax base increases (the expenditures of development and redevelopment funds must be in accordance with a defined strategy as shown in the City’s Comprehensive Plan, Capital Improvement Plan, or other City documents) Property tax increases to meet other purposes will be based on the following criteria:  A clear expression of community need  The existence of community partnerships willing to share resources C. Service Fees and Charges The City will consider establishing or modifying service fees and charges whenever appropriate to fairly allocate the full cost of services to the users of those services. Service fees and charges broaden the base to include tax exempt properties, which still have municipal costs associated with the property. Specifically, the City may:  Establish utility rates sufficient to fund both the operating costs and the long-term depreciation and replacement of the utility systems  As part of the City’s enterprise effort, evaluate City services and pursue actions to accomplish the following:  Find community-based partners to share in service delivery  Make services financially self-supporting or, in certain circumstances, profitable  Annually review City services and identify those for which charging user fees are appropriate  These services will be identified as enterprise services and a process for establishing fees will be set for each  Part of this process may include a market analysis that compares City fees to comparable market cities or other service providers  Waive or offer reduced fees to youth, seniors, community service groups, and other special population groups identified by the Council as requiring preferential consideration based on policy goals Selected criteria are used to determine the specific rate to charge for a fee or service. The rate criteria can be one of five approaches:  Market Comparison – Attempt to set fees in the upper quartile of the market  Maximum set by External Source – Fees set by legislation or another entity  Entrepreneurial Approach – Fees will be at the top of the market  Recover the Cost of Service – Program will be self-supporting  Utility Fees – A rate study will be updated or reviewed annually D. Non-recurring and Volatile Revenues Non-recurring revenues should be directed towards one-time uses and should not be relied on to fund ongoing programs. Several one-time revenue sources, such as intergovernmental grants or aids and insurance dividends are outside of direct City control and must be relied upon conservatively. The City Manager and Finance Director shall ensure that the budget preparation process includes an evaluation of all major non-recurring revenues, to minimize reliance on unpredictable revenues for on-going operating costs. Volatile revenues, such as court fines, interest earnings, and building permits can produce undependable yields and should not be heavily depended on to fund ongoing programs. High yields from these sources should be treated like non-recurring revenues. Revenues can be considered volatile if they vary by more than 10% from budgetary estimates. 108 City of Chanhassen Financial Management Policies 5 | P a g e OPERATING BUDGET POLICY A. Purpose The operating budget is the annual financial plan for funding the costs of City services and programs. The operating budget will describe the goals to be achieved and the services and programs to be delivered for the level of funding. The general operating budget includes the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Funds. Enterprise operations are budgeted in separate Water, Sewer, and Surface Water funds. B. Balanced Budget The City Manager shall submit a balanced budget for the General Fund in which appropriations shall not exceed the total of the estimated revenues and available fund balance. A balanced budget is defined as a budget in which current revenues plus net operating transfers and one-time use of excess reserves will be sufficient to support budgeted expenditures. One-time reserves or use of excess reserves will not be used to fund ongoing expenditures. One-time funding sources shall only be used to fund capital improvements, equipment, one-time expenditures, or to improve fund balance. The City will provide for all current expenditures with current revenues. The City will avoid all budgetary procedures that balance current expenditures at the expense of meeting future years’ budget needs, such as postponing expenditures, rolling over short-term debt, or using reserves to balance the operating budget. C. Budget Period The City’s budget year is the calendar year. The City Council legally adopts an annual budget for the General Fund. Budgets for Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds may also be adopted by the City Councilare adopted for management purposes only. D. Basis of Budgeting The modified accrual basis will be used for all the Governmental Funds in the budget. The City uses the accrual basis of accounting for enterprise fund reporting. Under this basis, the receipt of bond proceeds, capital outlays, and debt service principal payments are not reported, but allocations for depreciation and amortization expense are recorded. However, when budgeting for enterprise funds the opposite is true so as to improve cash flow forecasting. E. Level of Control, Budget Transfer and Amendment Process The legal level of budgetary control is at the fund level, so any transfer of budget between funds (fund level) requires approval of the City Council. Department heads may make transfers of budget within their department (object level). However, budget transfers between departments (department level) requires authorization of the City Manager. Department heads must complete a budget transfer request form for any budget transfer. The following information is to be provided on the form: budget transfer amount, accounts involved, purpose, justification, date approved by department head, and department head signature. This form is submitted to the Finance Director for approval and if necessary routed to the City Manager and/or City Council. City Council approval is required for any overall increase or decrease in the operating budget. F. Long-Term Financial Forecasts The City Manager will coordinate the development of a five-year capital improvement plan budget and five-year outlook with the development of the operating budget. Operating costs associated with new capital improvements will be projected and included in future operating budget forecasts. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. The impact on the 109 City of Chanhassen Financial Management Policies 6 | P a g e operating budget from any new programs or activities being proposed should be minimized by providing funding with newly created revenues whenever possible. G. Revenues in Excess of Budget Excess revenues from a specific fiscal year will be placed into the City’s reserves in a manner consistent with the City’s fund balance reserve policy. H. Encumbrances and Budget Carryovers All unencumbered appropriations for the City’s operating budget lapse at year-end. Amounts reserved for encumbrances are classified as assigned fund balance. Budget carryovers from a prior fiscal year must be approved by the City Manager and Finance Director and will be set aside as assigned fund balance. I. Performance Measurement The City Manager will ensure that a budgetary control system is in place to adhere to the adopted budget. The Finance Department will provide regular monthly reports comparing actual revenues and expenditures to budgeted amounts. The City’s annual budget shall be made available to citizens and the public upon request and available on the City’s website. The City shall maintain transparency and accountability of its financial resources and assets. 110 City of Chanhassen Financial Management Policies 7 | P a g e RESERVES POLICY A. Purpose It is important for the financial stability of the City to maintain reserves for unanticipated expenditures or unforeseen emergencies, as well as to provide adequate working capital for current operating needs to avoid short-term borrowing. The Reserves Policy of the City is managed closely with the City’s Debt Management Policy. The City may choose to consider paying cash for capital projects that can be anticipated and planned for in advance. Therefore, the City’s reserve levels fluctuate, in part, based on capital project plans. In establishing an appropriate reserve level, the City needs to consider the cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating, and long- term fiscal health. B. Fund Balance Classifications for Governmental Funds Fund balances in governmental funds (versus enterprise or utility funds) are reported in classifications that disclose constraints for which amounts in those funds can be spent. The fund balance classifications are:  Nonspendable – Consists of amounts that are not in spendable form, such as inventories and prepaid items  Restricted – Consists of amounts related to externally imposed constraints, established by creditors, grantors, or regulatory agencies  Committed – Consists of amounts that have internally imposed constraints, established by resolution of the City Council (committed amounts cannot be used for any other purpose unless the Council removes or changes the specified use by resolution of the City Council)  Assigned – Consists of amounts that are intended to be used for a specific purpose and intent can be expressed by the City Council or by a delegate of the City Council  Unassigned – Consists of the residual classification for the General Fund and also reflects negative residual amounts in other funds C. Authorization and Use of Fund Balance The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the City’s intended use of the specified funds. When both restricted and unrestricted (committed, assigned, or unassigned) resources are available for use, it is the City’s policy to use restricted resources first, and then use unrestricted resources as needed. When unrestricted resources are available for use, it is the City’s policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. The exception to this is the Park Development Fund, where resources are used in the following order: 1) assigned, 2) committed, and 3) restricted. Committed fund balance items must be set in place prior to year-end, but the amount can be calculated after year-end. D. Fund Balance Policies for Fund Types 1) General Fund The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property taxes; license and permit fees; fines and forfeits; charges for services; intergovernmental revenues; investment earnings; and transfers in. The General Fund’s resources finance a wide range of functions, including the operations of general government, public safety, public works, community development, and parks and recreation. 111 City of Chanhassen Financial Management Policies 8 | P a g e The City’s unassigned year-end fund balance in the General Fund shall be maintained at a minimum level of 50% of the following year’s General Fund property tax levy. The General Fund is the only fund that can have positive unassigned fund balance. The City may assign fund balance in the General Fund for purchase order encumbrances, budget carryovers, compensated absences, or other items. The City may commit fund balance in the General Fund for revenue stabilization arrangements or other items by City Council resolution. The General Fund may have a portion of its fund balance classified as nonspendable if there are inventories or prepaid items. 2) Special Revenue Funds Special revenue funds are used to account for and report the proceeds of specific revenue source that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. The City will maintain fund balances in special revenue funds at a level which will avoid interfund loans to meet the cash flow needs of the current operating budget. Governmental accounting standards require that substantial inflows of revenues into a special revenue fund be either restricted or committed in order for the fund to be considered a special revenue fund. The specific revenue source for each special revenue fund and the specific purposes for which they are restricted or committed are as follows, less any amounts that are classified as nonspendable by their nature: Special Revenue Fund Specific Revenue Sources Restricted or Committed For Charitable Gambling Contribution Fund 100% of Fund Balance Restricted for equipment and training for the Fire Department Cemetery Fund 100% of Fund Balance Committed for cemetery maintenance CATV Fund PEG Fees from Franchise Agreements Committed for capital costs associated with public, educational, and government (PEG) communications Grant Fund 100% of Fund Balance Restricted for federal and state grant funds Local Affordable Housing Aid Fund 100% of Fund Balance Restricted for developing and preserving local affordable housing 3) Debt Service Funds Debt service fund balances are typically considered restricted. Fund balance may be assigned if the debt for the fund has been fully paid. The resources being accumulated in the funds are for payments of principal and interest maturing in current and future years. At year-end, fund balance in each Debt Service fund shall be at a minimum level of 100% of the debt service expense expected to be paid during the first half of the fiscal year. 4) Capital Project Funds 112 City of Chanhassen Financial Management Policies 9 | P a g e Capital project fund balances are considered restricted or assigned. The resources being accumulated are for current and future projects. Capital project funds are used to account for and report financial resources that are restricted or assigned to expenditures for capital assets. The fund balances in these funds vary annually based on the timing of construction projects and bond issuance. The City will maintain reserves in the Capital Project Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. The maximum amount of reserves should include the amount necessary to pay for future capital projects. Future capital projects must be identified and quantified in the Capital Improvement Plan. E. Enterprise (Utility) Fund Reserves The City will maintain reserves in the Enterprise (Utility) Funds at a minimum level sufficient to provide adequate working capital for current expenditures needs. Generally, the City shall strive for a minimum of 3-months of operating cash in these funds. The maximum amount of reserves should include the amount necessary to pay for future capital needs. Future capital projects must be identified and quantified in the Capital Improvement Plan. Rates and fees in these funds will be analyzed annually for a five-year period to provide for level rate changes. Enterprise Fund net position (equity) will be classified in one of the following categories:  Net Investment in Capital Assets – The component of net position, which is the difference between the assets and deferred outflows of resources and the liabilities and deferred inflows of resources, that consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction, or improvement of the capital assets.  Restricted – The component of net position that consists of assets with constraints placed on their use by either external parties or through constitutional provisions or enabling legislation.  Unrestricted – The net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that are not included in the determination of net investment in capital assets or the restricted components of net position. 113 City of Chanhassen Financial Management Policies 10 | P a g e CASH AND INVESTMENTS POLICY Effective cash management is essential to good fiscal management. Investment returns on funds not immediately required can provide a significant source of revenue for the City. Investment policies must be well founded and uncompromisingly applied in their legal and administrative aspects in order to protect the City funds being invested. A. Purpose The purpose of this policy is to establish the City’s investment objectives and establish specific guidelines that the City will use in the investment of City funds. It will be the responsibility of the Finance Director to invest City funds in order to attain a market rate of return while preserving and protecting the principal of the overall portfolio. Investments will be made based on statutory constraints in safe, low-risk instruments. B. Scope/Funds This policy applies to the investment of all City funds available for investment and not needed for immediate expenditure. The City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. Delegation of Authority Authority to manage the investment program is granted to the Finance Director who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director. The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: 1) Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. The objective will be to minimize the risk of market fluctuations, such as credit risk and interest rate risk. Credit risk is the risk that the borrower will be unable to make their debt service payments to the investors. Interest rate risk is the risk that rates will (for example) rise while the investments you hold have lower rates. If the City were to sell these investments prior to maturity in this case, they would have to sell the investments at a loss. 2) Liquidity The investment portfolio must remain sufficiently liquid to meet all operating costs that may be reasonably anticipated. The portfolio must be structured so that securities mature concurrent with cash needs to meet anticipated demands. Cash needs will be determined based on cash flow forecasts. 3) Diversification of Instruments A variety of investment vehicles must be used to minimize the exposure to risk of loss. The investment portfolio must be diversified by individual financial institution, government agency, or by corporation (in the case of commercial paper) to reduce exposure to risk of loss. 4) Diversification of Maturity Dates Investment maturity dates should vary in order to ensure that the City will have money available when needed. 5) Yield 114 City of Chanhassen Financial Management Policies 11 | P a g e The investment shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, considering the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. D. Oversight The City Manager shall oversee the City’s investment program. The Finance Director will maintain a more detailed and comprehensive investment strategy based on the principles established by the City Council and consistent with the most current guidelines within the public sector. On at least an annual basis, the Finance Director shall provide a status report to the City Council. Annually, the City Council shall designate depositories for investment purposes. E. Allowable Investments The City shall invest in the following instruments as allowed by Minnesota Statute § 118A:  Government Securities – Direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies  Certificates of Deposit – A negotiable or nonnegotiable instrument issued by commercial banks or credit unions and insured up to $250,000, or the amount set, by the Federal Deposit Insurance Corporation (FDIC) or National Credit Union Administration (NCUA)  State or Local Government Securities – Any security that is a General Obligation of any state or local government rated “A” or better by a national bond rating service  Statewide Investment Pools – Statewide investment pools that invest in authorized instruments according to Minnesota Statute § 118A.04, such as the Minnesota Municipal Money Market (4M) Fund  Money Market Mutual Funds – Money market mutual funds that invest primarily in U.S. Government and agency issues and repurchase agreements F. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business or that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. G. Internal Controls, Audits, External Controls The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. Accordingly, compliance with City policies and procedures should be assured by the Finance Director and addressed through the annual audit process and preparation of the Annual Comprehensive Financial Report (ACFR). H. Authorized Financial Institution and Dealer In accordance with Minnesota Statute § 118.02, the responsibility for conducting investment transactions resides with the City Council. Also, the Council shall be responsible for designating the depositories of the funds. Depositories shall be selected through a banking services procurement process, which shall include a comprehensive review of credit characteristics and financial history by the Finance Director or reliance on selection criteria by an independent third party. In selecting depositories, the creditworthiness of the institutions under consideration shall be examined. The City Council shall designate depositories after a recommendation from staff. 115 City of Chanhassen Financial Management Policies 12 | P a g e Only approved security broker/dealers authorized in Minnesota Statute § 118A.06 shall be utilized for safekeeping and custody. All financial institutions and broker/dealers must supply the following as appropriate:  Audited financial statements  Proof of Financial Industry Regulatory Authority (FINRA) certification  Proof of state registration  Completed broker/dealer questionnaire for firms who are not major regional or national firms  Certification of having read the City’s investment policy I. Broker Representations Cities must obtain from their brokers certain representations regarding future investments. The City will provide each broker with information regarding the City’s investment restrictions. Before engaging in investment transactions with the City, the supervising officer at the securities broker/dealer shall submit a certification stating that the officer has reviewed the investment policy and objectives, as well as applicable state laws, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City’s funds. J. Collateralization City funds must be deposited in financial institutions that provide at least $250,000 in government insurance protection. At no time will deposits in any one institution exceed the insured amount unless such excess amounts are protected by pledged securities. Pledged securities, computed at market value, will be limited to the following:  United States Treasury bills, notes, or bonds that mature within five years  Issues of United States government agencies guaranteed by the United States government  General obligation securities of any state or local government with taxing powers rated “A” or better, or revenue obligation securities of any state or local government with taxing powers rated “AA” or better, provided no single issue exceeds $300,000 for maturing not exceeding five years  Irrevocable standby letters of credit issued by Federal Home Loan Banks accompanied by written evidence that the bank’s public debt is rated “AA” or better  Time deposits that are fully insured by any federal agency In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110 percent (110%) of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City, subject to release by the City’s Finance Director. All certificates of deposit purchased by the City shall be held in third-party safekeeping by an institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City listing the specific instrument, rate, maturity, and other pertinent information. All deposits will be insured or collateralized in accordance with Minnesota Statute § 118. No other collateral except as designated above will be authorized for use as collateral for City funds. K. Safekeeping and Custody When investments purchased by the City are held in safekeeping by a broker/dealer they must provide asset protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and the current required amount of supplemental insurance protection. 116 City of Chanhassen Financial Management Policies 13 | P a g e L. Diversification It is the policy of the City to diversify its investment portfolios to eliminate the risk of loss resulting from the overconcentration of assets in a specific maturity, issuer, or class of maturities. The portfolio, as much as possible, will contain both short-term and long-term investments. The City will attempt to match its investments with anticipated cash flow requirements. Liquidity is necessary to pay for recurring operations. Maturities should be extended beyond the dates necessary to meet these projected liquidity needs and should be staggered in such a way that avoids overconcentration in a specific maturity sector. Extended maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total investment portfolio should extend beyond five (5) years and in no circumstance should any extend beyond ten (10 years). The portfolio will reflect diversity by class of maturity and issuer. The following limits are imposed for investments of a specific class:  Certificates of Deposit – At any one time, no more than 70% of the total portfolio shall consist of certificates of deposit. Maximum holdings for any one issuer of a certificate of deposit will be $250,000, or the amount insured by the Federal Deposit Insurance Corporation (FDIC), unless collateral is provided in accordance with this policy and Minnesota Statute § 118. Maximum holdings for any one issuer of collateralized certificates of deposit will be 5% of the total portfolio.  Government Securities – At any one time, no more than 70% of the total portfolio shall be invested in obligations of the federal government or its agencies.  State or Local Government Securities – At any one time, no more than 50% of the total portfolio shall be invested in State or local government securities. Maximum holdings for any one issuer of state or local government securities will be 10% of the total portfolio.  Money Market Funds – At any one time, no more than 70% of the total portfolio shall be invested in authorized money market mutual funds. M. Investment Reporting  Internal Reporting – Finance Department procedures shall ensure that investment portfolios are maintained on the City’s records system and reconciled monthly. A monthly internal report will be generated to show compliance with the investment policy  Quarterly Reporting – A quarterly report on the portfolio will be created for inclusion with the quarterly financial report provided to the City Council. N. Interest Earnings Interest earnings will be credited to all funds with a positive cash balance at the end of each month, based on average cash balances during that month. Market value adjustments will be credited or debited to all funds with a positive cash balance based on average cash balances during that month. The City will use the average yield of the one-year Treasury note as a benchmark for performance comparisons. O. Conclusion The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a benchmark rate of return while maintaining the safety of principal. 117 City of Chanhassen Financial Management Policies 14 | P a g e PUBLIC PURPOSE EXPENDITURE POLICY A. Purpose The City Council recognizes that public funds may only be spent if the expenditure meets a public purpose, and the expenditure relates to the governmental purpose for which the City was created. An expenditure that Minnesota Statute specifically or implicitly authorizes is considered a valid public purpose expenditure. The meaning of “public purpose” is constantly evolving. The Minnesota Supreme Court has followed a broad approach and has generally conclude that “public purpose” means an activity the meets ALL the following standards:  The activity will primarily benefit the community as a body  The activity is directly related to functions of government  The activity does not have as its primary objective the benefit of a private interest whether profit or non- profit This policy is intended to provide guidelines regarding which expenditures are for public purposes and authorized in accordance with the City’s annual budget process, and which expenditures are not considered to fall within the public purpose definition and are therefore not allowed. B. Permitted Expenditures for Meals and Refreshments Use of City funds in reasonable amounts for meals and/or refreshments for elected and appointed City officials and employees are permitted in the following circumstances, with Department Head approval: 1) City-sponsored events of a community-wide interest where staff are required to be present (e.g., 4 th of July, National Night Out, Feb Fest, etc.) 2) City Council, boards, and commissions meetings held during or adjacent to a meal hour 3) Meetings related to City business at which the attendees include non-City representatives 4) Professional association meetings, conferences, and training when meals are included as part of the registration or program fee, or in accordance with the travel policy 5) Election judge training and duty 6) Employee training and events 7) Annual recognition events for volunteer and non-employees 8) Fire department meetings and in-house training sessions 9) Multi-department meetings scheduled during or adjacent to a meal hour when no other meeting time is available 10) Work activities requiring continuous service when it is not possible to break for meals (e.g., election days, water main breaks, emergency snow removal, public safety responses) 11) Healthy snacks and incentives of moderate value provided to attendees of safety, health, and wellness programs for City employees 12) Events recognizing completion of a significant work-related project (City Manager approval required) 13) Reimbursable travel expenses for employees and councilmembers are outlined in the City of Chanhassen Personnel Policy. 14) The City will not purchase or reimburse any employee, councilmember, or agent for the purchase of alcohol. The costs of these meals are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. 118 City of Chanhassen Financial Management Policies 15 | P a g e C. Memberships and Dues The City Council has determined that the City will fund memberships and dues in professional organizations and City social and community organizations when the purpose is to promote, advertise, improve, or develop the City’s resources. In addition, memberships and dues will be allowed for employees, councilmembers, and commission members if the dues promote primarily educational opportunities related to their field or assigned duties and are not solely for personal interest or gain. The costs of these memberships and dues are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. D. Employee Recognition Program The City Council recognizes the hard work and service performed by the employees of the City through a formal Employee Recognition Program. The Council believes the benefits of attracting, retaining, and motivating employees through an Employee Recognition Program support employee job satisfaction, which in turn impacts cooperation and productivity. The result is to provide excellent public and customer service to better serve the interests of the citizens of the community. The Employee Recognition Program is considered additional compensation for work performed by employees but is entirely depending on receiving funding from year-to-year. Service recognition awards shall be given to all regular and full-time employees who have completed continuous years of service. The following awards have been established: Years of Service Award Five (5) Certificate and $50 Ten (10) Certificate and $100 Fifteen (15) Certificate and $125 Twenty (20) Certificate and $150 Twenty-five (25) Certificate and $175 Thirty (30) Certificate and $225 Thirty-five (35) Certificate and $275 Forty (40) Certificate and $500 Forty-five (45) Certificate and $750 The costs of these recognition awards are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. The City supports events that are planned and paid for by employees. Examples of such events include, but are not limited to, the summer picnic, potluck meals, and holiday parties. The council understands that these events may occur during normal working hours and if approved by the City Manager or his/her designee, employees will not be required to use vacation or compensatory time for such events. The City Manager has the authority to approve other forms of recognition including issuance of flex time or compensatory time as he/she sees appropriate. E. Credit Card Use The use of credit cards by any employee otherwise authorized to make purchases on behalf of the City is permitted, provided that purchases made by credit card comply with all statutes, rules, and/or City policy 119 City of Chanhassen Financial Management Policies 16 | P a g e applicable to purchases. The use of City credit cards shall be limited to purchases on behalf of the City and for no other purpose. All purchases on City credit cards are required to have detailed supporting receipts. In addition, all monthly credit card statements are to be reviewed by the employee’s department head and signed for approval. F. Uniforms, Clothing, and Apparel The City purchases uniforms, clothing, and apparel considered necessary for safety or for visible staff recognition by the public (e.g., safety footwear, safety glasses, shirts with the City logo for building inspectors and other staff who interact with the public). 120 City of Chanhassen Financial Management Policies 17 | P a g e PURCHASING POLICY A. Introduction Purchasing policies and procedures are required because they:  Ensure purchases conform to legal requirements  Prevent expenditures from exceeding the budget  Provide proper documentation for purchases  Prevent payment for items not received  Ensure accurate accounting  Provide payment of all bills within 35 days of receipt  Prevent duplicate payments on the same invoice All purchasing by local government units is regulated by State law. Because of these laws and because of the unique nature of budget and tax levy procedures for funding City government, all City employees must conform to these purchasing policies and procedures. The Finance Department will review and approve all purchases and employee reimbursements and will ensure that all purchases and payments are legal, properly coded, and well documented. B. Quick Reference Guide for Purchases The table below shows the required quotes, bids, payment options, and approvals needed for various purchase amounts. All purchases must be included in the operating budget or Capital Improvement Plan. Purchases of professional services are included in a separate section. Amount of Purchase Quotations or Bid Needed* Payment Request Options Approval Needed Prior to Purchase? $5,000 or less None Credit Card Check Request Department Finance City Manager City Council Yes No No No $5,001 - $10,000 Two written quotes or proposals Credit Card Check Request Department Finance City Manager City Council Yes No No No $10,001 - $25,000 Two written quotes or proposals Credit Card Check Request Department Finance City Manager City Council Yes Yes Yes No $25,001-$175,000 Two written quotes or proposals Check Request Department Finance City Manager City Council Yes Yes Yes Yes Over $175,000 Sealed bids Check Request Department Finance City Manager City Council Yes Yes Yes Yes *If the purchase is over $25,000 $20,000 Council approval is required prior to the purchase. However, Council approval is not required on purchases over $25,000 $20,000 for regular utility bills, insurance premiums, payments due to other units of government, or payments required to be made before the next regular meeting of the Council to avoid endangering public safety, damaging public or private property, or interrupting City services. 121 City of Chanhassen Financial Management Policies 18 | P a g e C. Professional Services The same purchase amount thresholds apply to approvals for professional services; however, services typically utilize a Request for Proposal (RFP) process versus quote or bids. Utilizing an RFP process, bid, or quote is required for soliciting professional services that exceed $25,000 except when an established consultant pool is in place. For professional services less than $25,000, or when utilizing an established consultant pool, direct solicitation and negotiation can be utilized. Unique professional services are not required to utilize an RFP process, if those professional services are specialized or based on specific expertise or professional abilities. All professional services should have a written agreement. Section K contains additional information on agreement processing. D. Ethics/Vendor Relationships The City holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public confidence in the integrity of the City’s procurement system, and open and free competition among prospective suppliers. In keeping with this value, employees should avoid the following practices when making purchases on behalf of the City:  Circumventing competitive bidding requirements – Examples of this include: o Splitting purchases so that they can be made through several smaller purchases o Using the emergency procedure process when no true emergency exists o Using a sole source exemption when competition is available  Denying one or more vendors the opportunity to bid on a contract – Examples of this include: o Using unnecessary restrictive specifications o Pre-qualifying bidders on a discriminatory basis o Removing companies from a bidders list without just cause o Requiring unnecessarily high bonding  Giving favored vendors an unfair advantage – Examples of this include: o Providing vendors with information regarding their competition’s offers in advance of a bid opening o Making information available to certain vendors and not to others o Giving certain vendors inaccurate or misleading information  Accepting gifts from vendors – Examples of this include: o Minnesota Statute § 471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided (such as a meal provided as part of a conference)  Purchasing personal items from a vendor using government pricing E. Environmentally Preferred Products Environmentally preferable products are goods and services that have a lesser or reduced effect on human health and the environment when compared to other goods and services that serve the same purpose. They contain recycled content, are sustainably harvested, are made with less toxic materials, or conserve energy or water. The Minnesota Pollution Control Agency website for sustainable purchasing provides several tips to consider when purchasing: Sustainable government purchasing | Minnesota Pollution Control Agency (state.mn.us). 122 City of Chanhassen Financial Management Policies 19 | P a g e F. Authorization The City has a decentralized purchasing program where individual departments are responsible for making their own purchases. Front desk administrative staff can assist with purchasing supplies maintained in the office supply closet, paper, and small office furniture. The steps in the payment authorization process are: 1) Determine the need for commodities and services 2) Research the cost of the purchase and determine the proper purchasing alternative 3) Determine the appropriate account coding and whether there are sufficient funds available in that budget line item 4) Forward the request to the department director or designee for approval (review the Quick Reference Guide to determine if Finance Director, City Manager, and/or City Council approval is required) 5) Commodity or service is ordered 6) Commodity is received or service is performed 7) Department director forwards request for payment with invoice to the Finance Department for approval and input into the financial system 8) Payment is made by the Finance Department 9) Claims roster is presented to the City Council for approval G. Purchasing Alternatives 1) Quotes If a purchase is estimated to cost at least $5,001, but not exceed $175,000, the purchase may be made either by sealed bids or by direct negotiation based on quotations. If a purchase is made in this range, staff members are required to obtain at least two written quotes. If the quotes are not written, the requestor who received the verbal quote must document the verbal quote in writing. All such quotes must be forwarded to the Finance Department with the purchasing documents (invoices). 2) Sealed Bids A formal sealed bid process is required for all purchases over $175,000 except for professional services. Online (electronic) bidding platforms are acceptable to use. A published notice of bid is required in the official City newspaper at least seven days in advance of bid opening. The published notice must state where the plans and specifications can be obtained by bidders and specifically, where the bid opening will be held. The notice may also be published on the City’s official website; however, this publication is in addition to the official newspaper publication. All bid openings, preparation of all specifications, and required authorization for plans and specifications are to be administered by the originating department. The Council must formally approve the contract. 3) Sole Source Purchases If there is no ability to solicit multiple bids, departments must demonstrate that the purchase from a particular vendor is sufficiently justified as sole source. Sole source means that a single vendor is uniquely qualified to meet the department’s procurement objective. To be considered a sole source and therefore exempt from the bid process, one of the following conditions must be met:  The actual product or service needed is the only one that will meet the department’s need or requirement, and it can only be purchased from one source (manufacturer or distributor)  The product or service must match or be compatible with current equipment or services  The product needed is specifically required for use in conjunction with a grant or contract  The service needed is controlled or mandated by the local, state, or federal government  The service is artistic  An unusual or compelling urgency exists 123 City of Chanhassen Financial Management Policies 20 | P a g e If the need meets one of the above criteria, the department can negotiate with the vendor directly. 4) Best Value For the purposes of construction, building, alteration, improvement, or repair services, “best value” procurement is an option subject to the limits contained in Minnesota Statute § 16C.28 Subd. 1. 5) State, County, and Other Cooperative Purchasing Contracts The City participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to buy goods and services at a reduced cost under the terms of contracts already negotiated by the State of Minnesota. Participation in other purchasing cooperatives is encouraged by all departments. If a product or service will be purchased under the state contract the vendor should be informed. When completing the purchasing paperwork, it should be noted that that purchase is per state contract and indicate the state contract number. Per Minnesota Statute § 471.345 Subd. 15, if a contract is estimated to exceed $25,000, the City must consider the availability, price, and quality of supplies, materials, or equipment available through the CPV before purchasing through another source. 6) Emergency Purchases Emergency situations may arise where the normal purchasing process cannot be followed for the procurement of goods and services. An emergency means an unforeseen combination of circumstances that calls for immediate action to prevent a disaster from developing or occurring. Minnesota Statute § 12.29 gives the Mayor the authority to declare a local emergency for up to three days, which period may be extended by the City Council. During such an emergency, if authorized by the City Council, the City is not required to use the typically mandated procedures for purchasing and contracts. During that time, the Council may waive compliance with the prescribed purchasing guidelines, including compliance with Minnesota Statute § 417.345, Uniform Municipal Contracting Law. Whenever possible the current purchasing policies and procedures should be followed even when an emergency is declared, but as described above if the emergency requires speedy action essential to the health, safety, and welfare of the community and if there has been an emergency declaration, the standard purchasing policies and procedures can be waived in accordance with Minnesota State § 12.37. 7) Request for Proposals (RFP) RFPs may be used to solicit proposals for professional services. Typical information to address in RFPs includes:  Background and scope of the project  The project’s budget to ensure that the proposals stay within that range  Proposal requirements should include adequate information to allow for proper review and evaluation, including: o Description of firm and qualifications, including any specialized experience related to the project o A list of similar projects the firm has completed o Project timetables including an estimate of hours, breakdown of hours by phase, and the City’s expectation for a completion date o Designation of a firm principal who will oversee the project o Résumés for key staff who will work on the project o Statement that either no subcontractors are allowed or that all subcontractors will be identified and are subject to the City’s approval  Not to Exceed or Lump Sum Fee to provide the service along with a fee schedule  Description of the City’s selection process 124 City of Chanhassen Financial Management Policies 21 | P a g e  City’s evaluation criteria, which typically may include: o Quality and thoroughness of the proposal o Similar experience and/or expertise o References o Cost estimate  The following statements must be included: o “The City reserves the right to reject any and all proposals, waive all technicalities, and accept any proposal deemed to be in the City’s best interest.” o “Proposers are solely responsible for delivery of their proposal to the City before the deadline. Any proposal received after the deadline will not be considered and will be returned.”  Submittal deadline information: date, time, project name, and addressee  Information about where questions should be directed (Note – staff should make sure that all proposers are given the same information) Attach a copy of the agreement proposed to be used for the project, including the City’s insurance requirements. The agreement includes provisions to which the firm must agree, so it is important that they see the agreement upfront. It is suggested the RFP be submitted to the City attorney for review prior to distribution. 8) Leases All lease agreements require need approval from through the Finance Department and possibly legal counsel prior to initiating or modifying a lease. 9) Online Purchases The following guidelines are recommended for online purchases:  All addresses for secure purchasing sites should have an https:// prefix  No purchase should be made from a City account while connected to any public Wi-Fi service  Whenever possible avoid making credit card purchases over the telephone  City credit card numbers should not be stored on any ecommerce site  Avoid online purchases from sites located outside the United States H. Payment The City uses various processes in making payments for goods and services. 1) Standard Purchase Orders Purchase orders are used when required by the vendor to acknowledge the City’s request for goods and services. A copy of the purchase order will be sent to the vendor when requested. Once an invoice is received and the purchase order complete, the purchase order should be attached to the invoice and authorization for payment to the Finance Department. 2) Accounts Payable Payments The Finance Department policy is for invoices to be paid on one of the weekly claims lists. Payments submitted by 3:00 p.m. on Tuesday Wednesday will be paid by check on Thursday if due. Payments to be processed electronically will be credited to vendor bank accounts on the following Monday or the next business day if Monday is a holiday. 3) Blanket Purchase Orders, Charge Accounts, Online Accounts, and House Accounts The City uses blanket purchase orders, charge accounts, and house accounts for frequently used vendors. This process requires submission of receipt with an account code and department approval. All new open accounts must be authorized by the requesting department and Finance department. House accounts are not to be used for personal purchases. Use of City online accounts for personal purchases is strictly prohibited. Violation can result in disciplinary action and/or termination. 125 City of Chanhassen Financial Management Policies 22 | P a g e 4) Invoices Invoice must be included for attached to any accounts payable payment, purchase order, or expense voucher along with proper authorization. Documentation should be included when entering the information in the accounts payable software system. must be returned to the Finance Department to be processed on claims list. 5) Statements The Finance Department tracks all statements – reviewing old invoices or credits. For certain vendors where the City has open accounts, accounts are paid once a month after matching invoices to the statement. 6) Account Coding All requests for payment including purchase orders, invoices, or expense vouchers must have an 11-digit code (Fund-Dept-Object) to process payment. Refer to the department budget for the line-item code. A description of the goods or services provided should be included. 7) Credit Cards The City issues credit cards to some staff members to allow for more efficient purchasing and to make purchases at businesses that do not allow open accounts. The Finance Department issues credit cards as requested by department heads. All credit cards have a transaction limit and overall credit limit. Credit card statements must be reviewed each month and each transaction must have a detailed receipt. Department heads should code and sign off on all transactions and monthly statements and forward to the Finance Department. 8) Electronic Funds Transfer Electronic Funds Transfers (EFT) may be required in some cases to complete a business transaction. These purchases need to follow all other standard guidelines for payment processing. The City’s preference is to push (initiate) these transactions versus having them pulled from the bank account, but under certain circumstances pull transactions are allowed. 9) Expense Reimbursement A complete and signed authorized form is required for reimbursement of employees for City-related expenses. All requests must contain proper account coding, department head approval, and original itemized receipts. I. Prompt Payment of City Bills State law requires municipalities to pay obligations within a standard payment period except where good faith disputes exist. The City is required to pay invoices within 35 days of receipt. The date of receipt is defined as the completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the invoice for the delivery of goods, whichever is later. The City has the responsibility to notify vendors of invoice errors within 10 days of receipt. Minnesota Statute § 471.425 requires the City to calculate and pay interest of 1 ½ percent per month on bills not paid within 35 days. The minimum monthly interest penalty payment is $10.00 on any one overdue bill of $100 or more. For unpaid balances less than $100, the actual interest penalty of 1 ½ percent per month is due the vendor. Purchases or contracts for service with a public utility or telephone company are not subject to the requirements of this statute. J. Final Payments on City Construction Contracts The State of Minnesota requires the filing of Form IC-134 prior to the final payment of any contract involving employees under Minnesota Statute § 270C.66 CONTRACTS WITH STATE: WITHHOLDING. 126 City of Chanhassen Financial Management Policies 23 | P a g e Before final payment can be made on any contract which involves the payment of wages by a contractor of the City to any employee, or subcontractors with employees that performed work on a job for the City, the contractor must furnish to the City a copy of Form IC-134 that has been certified by the Minnesota Department of Revenue. These forms should be kept on file in with all the other contract documents for possible review by the auditors. K. Agreement Processing Agreements need to be reviewed by the City Attorney unless they follow a previously used format, such as Standard Form of Agreement or Contracts for Private Redevelopment. If attachments to the agreement modify the agreement or provide new terms the agreement should be reviewed by the City Attorney prior to submission for City Council and/or signatures. The City Attorney must review an agreement if it is written on the other party’s form or if a special agreement is drafted. Department heads may authorize agreements up to $5,000 in value. The City Manager is authorized to sign agreements up to $25,000 $20,000 in value, however he/she may delegate the authority for approval of such agreements. The Finance Director must also authorize agreements between $10,001 and $25,000 $20,000. Council authorization is required where a contract exceeds $25,000 $20,000. These agreements should be signed by the Mayor and City Manager. An original signed copy of the agreement should be returned to the City. L. Capital Outlay and Capital Assets 1) Capitalization Threshold Capital outlay purchases are for tangible items costing $10,000 or more and having a life expectancy of two years or more. These items are typically coded to expense codes beginning with “47xx”. Delivery charges, sales tax, and other related items should be included as a cost of the item. The capital asset is recorded at the total cost to place the asset in its intended location and condition for use. 2) Acquisition When a capital asset is purchased, a capital asset form should be completed by the department making the purchase and sent to the Finance Department. Vendor invoices should be included to support the amount recorded. 3) Tracking and Transfer Once a capital asset is recorded in the City’s financial system it is the responsibility of the assigned department to notify the Finance Department of any assets that have been transferred to a different department. A physical account of all capital assets should be done each year by each department. The Finance Department will provide a capital assets list for this purpose. Any discrepancies should be noted by the department. 4) Deletion or Disposal of Capital Assets When a capital asset is sold or disposed of the assigned department must complete a capital asset form with the required information for the Finance Department to remove the asset from the financial system. This includes items that are disposed of, sold, or traded in. M. Technology Purchases All technology purchases, including hardware and software purchases and agreements, must be reviewed, and approved by the IT Manager before purchase. The IT Department will coordinate and facilitate all technology purchases and agreements for individual departments and the enterprise as a whole. New software and technology, providing enhanced capabilities not previously deployed by the City, must also be approved by the City Manager. N. Disposal of Surplus Property 1) Auction 127 City of Chanhassen Financial Management Policies 24 | P a g e The City disposes of surplus vehicles and equipment through public sale in accordance with Council policy. Throughout the year the City collects items to be sold at public auction and sends them to an auctioneer with a description and number of items to be sold. The auction house forwards a tabulation of the bids received along with payment. The information is reviewed by the equipment manager and payment is forwarded to the Finance Department. A capital asset disposal form must be filled out when an item sold at auction was listed in the City’s financial system. 2) Computer Equipment When computer equipment has reached the end of its useful life with the City it may be disposed of in one of the following ways:  Sealed bids  Donation to non-profit or governmental agency (City Manager approval required)  Sold at auction  Recycle through an authorized computer recycling vendor  Dispose of as waste O. Procurement Policies when Using Federal Dollars/Grants The City has a separate Policies and Procedures for Federal Awards Administration for the use of federal grant funds. 128 City of Chanhassen Financial Management Policies 25 | P a g e ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY A. Purpose The purpose of the policy is to ensure that payments are initiated, executed, and handled in a secure manner and to ensure that adequate banking controls are maintained. B. Purpose This policy shall establish financial controls and management procedures for all payments. Payments are made by check, Electronic Funds Transfers (EFT), or by purchasing card. EFT payments include Automated Clearing House (ACH) transfers and wire payments. C. Payment Processing  All new vendors must be authorized by the Assistant Finance Director or Finance Director  Qualified vendors must complete and return a Form W-9 “Request for Taxpayer Identification Number and Certification” to the Finance Department  Vendors outside the United States must complete and return the appropriate Form W-8 before goods or services are ordered and payment is made  Payments are to be made on original invoices received from vendors, and not solely from a vendor statement  Accounts payable staff will verify the information contained on the invoice, including the vendor name, address, purchase order if applicable, and amount  Qualified claims will be paid within 35 days of receipt  Payments made after 35 days on undisputed invoice will include interest per Minnesota Statute § 461.425  Invoices will be submitted and paid according to the timeline established by the Finance Department  All invoices must be verified by the person who placed the order and approved through the City’s established approval process  The Finance Department will separate roles and responsibilities of employees performing accounts payable duties to ensure appropriate segregation of duties, in an attempt to reduce the risk of fraud and error  Bank activity will be monitored daily for unusual and unexpected transactions  Reconciliation of bank activity to the general ledger will be performed in a timely manner with all exceptions resolved.  All paid claims will be reported to the City Council in accordance with established City policies D. EFT Payments  Vendors requesting EFT payments will provide banking information on a form provided by the City or Corpay  Accounts payable staff or Corpay will independently confirm the banking instructions with the vendor to prevent fraud and strengthen the integrity of the data  All EFT payments will be initiated by secure computer-based systems  The Finance Director will designate a primary administrator to manage and control access to the systems used to process EFT transactions  The primary administrator shall ensure that adequate separation of duties exists in accordance with accepted internal control standards  The mechanism by which EFT payment requests are communicated to the disbursing bank will have adequate controls to prevent unauthorized access (these controls should include password protected user accounts, PINs, a designated administrator, and/or multi-factor authentication)  Positive pay and/or filters will be used for EFT payments 129 City of Chanhassen Financial Management Policies 26 | P a g e  EFT payments require that one employee initiate the transaction, and another approve the transaction  The procedures to initiate, approve, record, and report an EFT payment are subject to the same financial policies, procedures, and controls that govern disbursements made by any other means  For recurring EFT payments, the administrator will coordinate the establishment of a template with receiving and disbursing bank information that may not be altered without the approval of two authorized signers E. Payment by Check  Blank check stock will be kept in a secure, locked location  Checks will not be issued to “Cash”  Positive pay will be used for all payments made by check 130 City of Chanhassen Financial Management Policies 27 | P a g e CAPITAL IMPROVEMENT PLAN POLICY A. Purpose As the demand for services and the cost of building and maintaining the City’s infrastructure continues to increase, a methodology must be employed that provides a realistic projection of community needs, the meeting of those needs, and a framework to support City Council prioritization of those needs. A Capital Improvement Plan (CIP) is a community planning and fiscal management tool used to coordinate the location, timing, and financing of capital improvements over a multi-year period. B. Scope The CIP includes the scheduling of public improvements for the community over a five-year period and considers the community’s financial capabilities as well as its goals and priorities. Capital improvements include major expenditures such as:  Purchase of major equipment (e.g., vehicles, playground equipment, snowplows)  Acquisition of land for a public purpose (e.g., for a park or facility)  Construction, expansion, or major renovation of a public facility or infrastructure  Related planning, engineering, design, and feasibility costs C. Benefits of a CIP  It ensures the timely repair and replacement of aging infrastructure  It provides a level of certainty for residents, businesses, and developers regarding the location and timing of public investments  It identifies the most economical means of financing improvement projects  It eliminates unanticipated, poorly planned, and unnecessary capital expenditures  It eliminates sharp increases in taxes, user fees, and debt levels to help cover unexpected capital improvements  It helps to ensure that patterns of growth and development are consistent with the comprehensive plan  It helps to balance desired public improvement with the community’s financial resources D. Features of a CIP The CIP includes the following information for each proposed item:  A description and justification for the proposed capital improvement  A narrative describing the budget impact of the improvement  Total expenditures by year for the capital improvement  Funding sources by year for the capital improvement  Priority of the capital improvement  Additional information such as useful life, type of improvement, etc. E. CIP Development Process  Department heads submit a list of capital improvement projects  City staff works to consolidate and prioritize the recommended projects into the proposed CIP  Funding sources for each projected are analyzed  If debt issuance is required, the impact of the debt on property taxes, utility rates, or other user charges is analyzed and compared to existing taxes, utility rates, and other user charges  The preference of Council is to limit new debt to the following: o Special assessment funded portion of a project o That portion of a project that will be repaid from tax increment 131 City of Chanhassen Financial Management Policies 28 | P a g e o Major new facilities, such as a new City Hall or Regional Park  The overall CIP should have an acceptable impact on tax levy, total debt, and utility rate levels  The City Council will evaluate the proposed CIP and approve the projects deemed necessary and affordable  The CIP is linked to the budget – the first year of the CIP is known as the capital budget, and when adopted becomes part of the annual operating budget 132 City of Chanhassen Financial Management Policies 29 | P a g e CAPITAL ASSETS POLICY A. Purpose It is essential for financial reporting and cost accounting purposes that City departments follow a uniform policy for capitalizing expenditures. Capital expenditures are used to acquire assets or improve useful life of existing assets. The purpose of the capital assets policy is to define the accounting practices and procedures that will ensure effective and accurate documentation of the value of capital assets and their corresponding depreciation to be reported in the City’s financial reports. B. Capitalization Thresholds The City will maintain a schedule of individual capital assets with an original cost equal to or greater than the amounts shown below and an estimated useful life of greater than two years: Asset Type Threshold Land and Land Improvements Always Construction in Progress Track and capitalize when complete Easements $50,000 Buildings and Building Improvements $50,000 Infrastructure $100,000 Machinery and Equipment $10,000 Leased Assets $10,000 Intangible Assets $50,000 C. Recording Capital Assets Capital assets should be recorded and reported at historical cost. When the historical cost of a capital asset is not practicably determinable, the estimated historical cost of the asset should be determined by appropriate methods. Estimated historical cots should be identified in the records, including the basis of determination. D. Contributed (Donated) Capital Acceptance of contributions of capital assets shall be in accordance with applicable Minnesota Statutes and shall be approved by the City Council. Contributed capital assets should be recorded and depreciated in the same manner as all other capital assets. Donated capital assets should be recorded at fair value at the time of acquisition. In addition, capital assets acquired through contribution from an outside source should be identified in the records of the City, including documentation of the actual or estimated value and the basis of determination. E. Intangible Assets Intangible assets possess three characteristics:  Lack of physical substance;  Initial useful life in excess of one year; and  Nonfinancial in nature Examples of intangible assets include easements, land use rights, patents, trademarks, copyrights, or software that is purchased, licensed, or internally generated. An intangible asset should be recognized in the statement of net position only if it is identifiable. This means the asset can either be:  Sold, transferred, rented, or exchanged, or 133 City of Chanhassen Financial Management Policies 30 | P a g e  Arose from contractual or other legal rights, regardless of whether those rights are transferable or separable Donated intangible assets should be recorded at fair market value as of the donation acceptance date. F. Improvements The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. Capital asset improvement costs should be capitalized if:  The costs exceed the capitalization threshold, and  One of the following criteria is met:  The value of the asset or estimated life is increased by 25% of the original cost or life period, or  The cost results in an increase in the capacity of the asset, or  The efficiency of the asset is increased by more than 10% of its current value Otherwise, the cost should be classified as a repair and maintenance expense under the appropriate department and expense category. G. Depreciating Capital Assets Capital assets will be depreciated over their estimated useful lives unless they are:  Inexhaustible (i.e., land and land improvements, certain works of art and historical treasures), or  Construction work in progress For financial reporting purposes, the straight-line method will be used to calculate depreciation with no salvage value. No depreciation will be taken in the year of acquisition and a full year of depreciation will be taken in the year of retirement or disposition. For depreciation purposes, the following guidelines will be used to estimate the useful life of the asset: Buildings and Building Improvements Useful Life Buildings – wood frame 30 years Buildings – brick/block 30 years Buildings – temporary/portable 20 years Roofing 20 years Siding 20 years HVAC/Plumbing/Electrical systems 20 years Fire suppression systems 10 years Security systems 10 years Cabling 10 years Flooring 10 years Elevators 20 years Windows 15 years Infrastructure Useful Life Streets, including curb and gutter 30 years Storm drain systems 30 years Parking lots 25 years Sidewalks 25 years Pedestrian bridges 25 years 134 City of Chanhassen Financial Management Policies 31 | P a g e Paved trails 25 years Streetlights 25 years Water/Sewer mains and lines 30 years Water storage facilities 30 years Water treatment plants 30 years Lift stations 30 years Other Improvements Useful Life Fencing and gates 10 years Outside sprinkler systems 20 years Athletic fields, bleachers 25 years Septic systems 20 years Swimming pools 20 years Tennis, basketball, other sport courts, skate park equipment 25 years Fountains 20 years Retaining walls 20 years Outdoor lighting 20 years Monuments 10 years Traffic signals 20 years Light poles 20 years Landscaping and trees 20 years Boat launch pads 25 years Equipment, Machinery, and Vehicles Useful Life Appliances 5 years Audio/Visual equipment 5 years Business machines and office equipment 5 years Radio and communications equipment 10 years Computer equipment and software 3 years Furniture and cabinets 10 years Recreational/Athletic Equipment 10 years Water softeners/heaters 5 years Grounds equipment – mowers, etc. 8 years Machinery 7 years Tools 5 years Playground equipment 10 years ATVs and other utility vehicles 5 years Motor vehicles – cars and light trucks 8 years Light equipment 8 years Street sweepers 8 years Heavy trucks 10 years Heavy equipment – loaders, graders 10 years For items not listed, staff will research and determine an appropriate useful life. 135 City of Chanhassen Financial Management Policies 32 | P a g e H. Historical Treasures and Works of Art Historical treasures and works of art are items which are considered inexhaustible and held for public exhibition, educational purposes, or research in enhancement of public service instead of financial gain. Examples are paintings, sculptures, photography, maps, manuscripts, musical instruments, recordings, film, furnishings, artifacts, tools, weapons, and other memorabilia. These items are generally considered inexhaustible and are, therefore, not depreciated. 136 City of Chanhassen Financial Management Policies 33 | P a g e DEBT MANAGEMENT POLICY A. Purpose The purpose of the debt policy is to ensure that debt is used wisely, and that future financial flexibility remains relatively unconstrained. Debt is an important mechanism to fund capital expenditures. It can reduce long-term costs due to inflation, prevent lost opportunities, and equalize the costs of improvements to present and future constituencies. Debt management is an integral part of the financial management of the City. Adequate resources must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively controlled to amounts that are manageable and within levels that will maintain or enhance the City’s credit rating. A goal of debt management is to stabilize the overall debt burden and future tax levy requirements to ensure that issued debt can be repaid and prevent default on any municipal debt. A high debt level places a financial burden on taxpayers and can create economic problems for the community. The debt policies ensure that the City’s outstanding debt does not weaken the City’s financial structure, provides manageable limits on debt, and allows for the best possible credit rating. B. Conditions for Issuance 1) The City will confine long-term borrowing to capital improvements, equipment, or projects that have a life of at least five years and cannot be financed from current revenues. 2) Capital equipment with a useful life greater than five years may be financed with equipment certificates, with a bond term of ten years or less. 3) Minnesota Statute § 475.53 limits net general obligation debt to less than 3% of the estimated market value of taxable property in the City. 4) The City shall use a competitive bidding process for the sale of debt unless the use of a negotiated process is warranted due to adverse market conditions, timing requirements, or a unique pledge or debt structure. The City will award competitively issued debt on the true interest cost (TIC) basis. 5) The City should strongly consider market conditions (i.e., interest rates, construction market) when planning for the issuance of debt. The City should consider issuing debt, rather than paying cash, when interest rates are lower. 6) Debt should be structured in a manner that distributes cost and benefits appropriately. Intergenerational equity aspects should be considered when financing capital assets. The debt payments should be distributed over the useful life of the asset. 7) Long-term forecasts should support the assumption that the City will be able to repay the debt without causing financial distress. 8) Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures. A payment schedule for the borrowed amounts shall be established by the City Council. Interest charges for interfund loans utilizing tax increment bonds will be in accordance with Minnesota Statute § 469.178, Subd. 7. C. Restrictions on Debt Issuance 1) Where possible, the City will issue revenue (including general obligation backed revenue) or other self- supporting type bonds instead of general obligation bonds. 2) The City will not use long-term debt for current operations. 3) The City should not issue debt with a longer amortization period than the life of the asset being financed. 4) When possible, the City should use pay-as-you-go financing for equipment and other minor capital assets. D. Financial Limitations 1) The City will strive to keep the total maturity length of general obligation bonds below 20 years and structure the bonds to allow for retirement of at least 50% of principal within 2/3 of the term of the bond issue. Maturity length of up to 30 years may be considered for new facilities. 137 City of Chanhassen Financial Management Policies 34 | P a g e 2) The City shall typically issue debt with level principal and interest payments. 3) Bond rating categories shall be used as a means of assessing the City’s financial condition. The City will strive to achieve and maintain a ratio of governmental funds debt service to expenditures that will result in adequate, or better than adequate, debt and contingent liability profile rating from rating agencies. 4) Direct debt is the amount of general obligation principal or lease obligations supported by taxes that are outstanding for the City only. Direct debt per capita shall not exceed $5,000 $2,000. Direct debt as a percentage of the City’s taxable market value shall not exceed 2%, excluding revenue-based debt. 5) Bond issues may require a special debt levy. The amount of the City’s property tax levy dedicated to debt service (principal and interest) shall not exceed 30% of the total property tax levy (levy does not include special assessments, tax abatements, or tax increments). 6) The City will maintain regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond statement. The City will comply with Securities and Exchange Commission (SEC) reporting requirements. 7) The City is committed to providing continuing disclosure to certain financial and operating data and material event notices as required by the SEC Rule 15c2-12. The Finance Department shall be responsible for the preparation of all disclosure documents and releases under Rule 15c2-12. 8) When feasible, the City will refund bonds to reduce interest costs and evaluate the use of debt reserves to lower annual debt service. Refunding of outstanding debt shall only be considered when present value savings of at least 3% of the principal amount of the refunded bonds are produced, according to Minnesota Statute §475.67 Subd. 12. Savings from refundings will be distributed evenly over the life of the refunded bonds unless special circumstances warrant a different bond structure. 9) Debt reserve funds will be examined at least annually to ensure adequate funding balances and funding progress. 10) The City should maintain the highest credit rating possible. E. Professional Service Providers Municipal financial advisors should be selected through a process of evaluating formal proposals every ten years. Selection should be based on, but not limited to, experience with the type, size, and structure of the bonds typically issued, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. Proposals for bond counsel should be solicited and considered on an occasional or as-needed basis. Consideration should be given to experience with municipal debt, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. The City should strategically maintain good relations with rating agencies and a positive perception in the marketplace. 138 City of Chanhassen Financial Management Policies 35 | P a g e POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS A. Purpose The City of Chanhassen issues tax-exempt governmental bonds to finance capital improvements. As an issuer of tax-exempt governmental bonds, the City is required by the terms of §§ 103 and 141-150 of the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder (the “Treasury Regulations”), to take certain actions subsequent to the issuance of such bonds to ensure the continuing tax- exempt status of such bonds. In addition, § 6001 of the Code and § 1.6001-1(a) of the Treasury Regulations, impose record retention requirements on the City with respect to its tax-exempt governmental bonds. This Post- Issuance Compliance Policy is designed to ensure that the City complies with its post-issuance compliance obligations under applicable provisions of the Code and Treasury Regulations. B. Responsible Parties The Finance Director of the City shall be the party primarily responsible for ensuring that the City successfully carries out its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations. The Finance Director will be assisted by the staff of the Finance Department of the City and by other City staff and officials when appropriate. The Finance Director of the City will also be assisted in carrying out post- issuance compliance requirements by the following: 1) Bond Counsel (the law firm primarily responsible for providing bond counsel services for the City) 2) Municipal Advisor (the organization primarily responsible for providing financial advisor services to the City) 3) Paying Agent (the person, organization, or City officer primarily responsible for providing paying agent services for the City) 4) Rebate Analyst (the organization primarily responsible for providing rebate analyst services for the City) The Finance Director shall be responsible for assigning post-issuance compliance responsibilities to members of the Finance Department, other staff of the City, Bond Counsel, Paying Agent, and Rebate Analyst. The Finance Director shall utilize such other professional service organizations as are necessary to ensure compliance with the post-issuance compliance requirements of the City. The Finance Director shall provide training and educational resources to City staff who are responsible for ensuring compliance with any portion of the post-issuance compliance requirements of this Policy. C. Post-Issuance Compliance Actions The Finance Director shall take the following post-issuance compliance actions or shall verify that the following post-issuance compliance actions have been taken on behalf of the City with respect to each issue of tax-exempt governmental bonds issued by the City: 1) The Finance Director shall make sure that the Municipal Advisor prepares a transcript of principal documents 2) The Finance Director shall make sure that Bond Counsel files with the Internal Revenue Service (the “IRS”), within the time limit imposed by § 149(e) of the Code and applicable Treasury Regulations, an Information Return for Tax-Exempt Governmental Obligations, Form 8038-G 3) The Finance Director shall prepare an “allocation memorandum” for each issue of tax-exempt governmental bonds in accordance with the provisions of Treasury Regulations, § 1.148-6(d)(1), that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later than the earlier of:  Eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the date the project, if any, that is financed by the tax-exempt bond issue is placed in service; or 139 City of Chanhassen Financial Management Policies 36 | P a g e  The date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of the tax- exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-exempt bond issue. Preparation of the allocation memorandum will be the primary responsibility of the Finance Director (in consultation with the Municipal Advisor and Bond Counsel). 4) The Finance Director, in consultation with Bond Counsel, shall identify proceeds of tax-exempt governmental bonds that must be yield-restricted and shall monitor the investments of any yield- restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted. 5) In consultation with Bond Counsel, the Finance Director shall determine whether the City is subject to the rebate requirements of § 148(f) of the Code with respect to each issue of tax-exempt governmental bonds. 6) In consultation with Bond Counsel, the Finance Director shall determine, with respect to each issue of tax- exempt governmental bonds of the City, whether the City is eligible for any of the temporary periods for unrestricted investments and is eligible for any of the spending exceptions to the rebate requirements. 7) The Finance Director shall contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth anniversary of the date of issuance of each tax-exempt governmental bond of the City and each fifth anniversary thereafter to arrange for calculations of the rebate requirements with respect to such tax- exempt governmental bonds. 8) If a rebate payment is required to be paid by the City, the Finance Director shall prepare or cause to be prepared the Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T to the IRS with the required rebate payment. 9) If the City is authorized to recover a rebate payment previously paid, the Finance Director shall prepare or cause to be prepared the Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS. D. Procedures for Monitoring, Verification, and Inspections The Finance Director shall institute such procedures as the Finance Director shall deem necessary and appropriate to monitor the use of the proceeds of tax-exempt governmental bonds issued by the City, to verify that certain post-issuance compliance actions have been taken by the City, and to provide for the inspection of the facilities financed with the proceeds of such bonds. At a minimum, the Finance Director shall establish the following procedures: 1) The Finance Director shall monitor the use of the proceeds of tax-exempt governmental bonds to: (i) ensure compliance with the expenditure and investment requirements under the temporary period provisions set for in Treasury Regulations, § 1.148-2(e); (ii) ensure compliance with the safe harbor restrictions on the acquisition of investments set forth in Treasury Regulations, § 1.148-5(d); (iii) ensure that the investments of any yield-restricted funds do not exceed the yield to which such investments are restricted; and (iv) determine whether there has been compliance with the spend-down requirements under the spending exceptions to the rebate requirements set forth in Treasury Regulations, § 1.148-7. 2) The Finance Director shall monitor the use of all bond-financed facilities in order to: (i) determine whether private business uses of bond-financed facilities have exceeded the de minimus limits set forth in § 141(b) of the Code as a result of leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide separate legal entitlements to nongovernmental persons; and (ii) determine whether private security or payments that exceed the de minimus limits set forth in § 141(b) of the Code have been provided by nongovernmental persons with respect to such bond-financed facilities. The Finance Director shall provide training and educational 140 City of Chanhassen Financial Management Policies 37 | P a g e resources to any City staff who have the primary responsibility for the operation, maintenance, or inspection of bond-financed facilities with regard to the limitation on the private business use of bond- financed facilities and as to the limitations on the private security or payments with respect to bond- financed facilities. 3) The Finance Director shall undertake the following with respect to each outstanding issue of tax-exempt governmental bonds of the City: (i) an annual review of the books and records maintained by the City with respect to such bonds; and (ii) an annual physical inspection of the facilities financed with the proceeds of such bonds, conducted by the Finance Director with the assistance of any City staff who have the primary responsibility for the operation, maintenance, inspection of such bond-financed facilities. E. Record Retention Requirements The Finance Director shall collect and retain the following records with respect to each issue of tax-exempt governmental bonds of the City and with respect to the facilities financed with the proceeds of such bonds:  Audited financial statements of the City  Appraisals, demand surveys, or feasibility studies with respect to the facilities to be financed with the proceeds of such bonds  Publications, brochures, and newspaper articles related to the bond financing  Trustee or paying agent statements  Records of all investments and the gains (losses) from such investments  Paying agent or trustee statements regarding investments and investment earnings  Reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds  Allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks with respect to such expenditures)  Contracts entered into for the construction, renovation, or purchase of bond-financed facilities  An asset list or schedule of all bond-financed depreciable property and any depreciation schedules with respect to such assets or property  Records of the purchases and sales of bond-financed assets  Private uses of bond-financed facilities that arise subsequent to the date of issue through leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons and copies of any such agreements or instruments  Arbitrage rebate reports and records of rebate and yield reduction payments  Resolutions or other actions taken by the governing body subsequent to the date of issue with respect to such bonds  Formal elections authorized by the Code or Treasury Regulations that are taken with respect to such bonds  Relevant correspondence, including letters or emails, relating to such bonds  Documents related to guaranteed investment contracts or certificates of deposit, credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue  Bidding of financial products for investment securities  Copies of all Form 8038-Ts, Form 8038-Rs, and Form 8038-CPs filed with the IRS and any other forms or documents filed with the IRS  The transcript prepared with respect to such tax-exempt governmental bonds, including but not limited to: o Official statements, private placement documents, or other offering documents 141 City of Chanhassen Financial Management Policies 38 | P a g e o Minutes and resolutions, orders, or ordinances or other similar authorization for the issuance of such bonds o Certification of the issue price of such bonds o Documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities  Documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities The records collected by the Finance Director shall be stored in any format deemed appropriate by the Finance Director and shall be retained for a period equal to the life of the tax-exempt governmental bonds with respect to which the records are collected (which shall include the life of any bonds issued to refund any portion of such tax- exempt governmental bonds or to refund any remaining bonds) plus three (3) years. The Finance Director shall also collect and retain reports of any IRS examination of the City or any of its bond financings. F. Remedies In consultation with Bond Counsel, the Finance Director shall become acquainted with the remedial actions (including redemption or defeasance) under Treasury Regulations, § 1.141-12, to be utilized in the event that private business use of bond-financed facilities exceeds the de minimus limits under § 141(b)(1) of the Code. In consultation with Bond Counsel, the Finance Director shall become acquainted with the Tax-Exempt Bonds Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to be utilized as a means for an issuer to correct any post-issuance infractions of the Code and Treasury Regulations with respect to outstanding tax-exempt bonds. G. Continuing Disclosure Obligations In addition to its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations, the City has agreed to provide continuing disclosure, such as annual financial information and material event notices, pursuant to a continuing disclosure certificate or similar document (the “Continuing Disclosure Document”) prepared by Bond Counsel and made a part of the transcript with respect to each issue of bonds of the City that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents are executed by the City to assist the underwriters of the City’s bonds in meeting their obligations under Securities and Exchange Commission Regulation, 17 C.F.R. § 240.15c2-12, as in effect and interpreted from time to time (“Rule 15c2-12”). The continuing disclosure obligations of the City are governed by the Continuing Disclosure Documents and by the terms of Rule 15c2-12. The Finance Director is primarily responsible for undertaking such continuing disclosure obligations and to monitor compliance with such obligations. H. Other Post-Issuance Actions If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director determines that any action not identified in this Policy must be taken by the Finance Director to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the Finance Director shall take such action if the Finance Director has the authority to do so. If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director and City Manager determine that this Policy must be amended or supplemented to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the City Manager shall recommend to the City Council that this Policy be so amended or supplemented. I. Taxable Governmental Bonds Most of the provisions of this Policy, other than the provisions of § 7, are not applicable to governmental bonds for which the interest is includable in gross income for federal income tax purposes. On the other hand, if an issue 142 City of Chanhassen Financial Management Policies 39 | P a g e of taxable governmental bonds is later refunded with the proceeds of an issue of tax-exempt governmental refunding bonds, then the uses of proceeds of the taxable governmental bonds and the uses of the facilities financed with the proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the governmental refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental bonds may be refunded, in whole or in part, with the proceeds of an issue of tax-exempt governmental bonds then, for purposes of this Policy, the Finance Director shall treat the issue of taxable governmental bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such taxable governmental bonds. The Finance Director shall seek the advice of Bond Counsel as to whether there is any reasonable possibility of issuing tax- exempt governmental bonds to refund an issue of taxable governmental bonds. J. Qualified 501(c)(3) Bonds If the City issues bonds to finance a facility to be owned by the City but which may be used, in whole or in substantial part, by a nongovernmental organization that is exempt from federal income taxation under § 501(a) of the Code as a result of the application of § 501(c)(3) of the Code (a “501(c)(3) Organization”), the City may elect to issue the bond as “qualified 501(c)(3) bonds” the interest on which is exempt from federal income taxation under §§ 103 and 145 of the Code and applicable Treasury Regulations. Although such qualified 501(c)(3) bonds are not governmental bonds, at the election of the Finance Director, for purposes of this policy, the Finance Director shall treat such issue of qualified 501(c)(3) bonds as is such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such qualified 501(c)(3) bonds. 143 City of Chanhassen Financial Management Policies 40 | P a g e CONDUIT DEBT POLICY A. Purpose The City is granted the power to issue conduit revenue bonds and other conduit revenue obligations under Minnesota Statutes, § 469.152-469.165, as amended, and Minnesota Statutes, Chapter 462C, as amended. The City expresses its support for the use of such financing but has reserved the right to approve or reject projects on a case-by-case basis. B. Criteria The following criteria have been developed as a guide for review of applications: 1) The project is to be compatible with the overall development plans and objectives of the City and neighborhood where the project is located. 2) New businesses locating in the City must show new tax base being generated by the project. 3) Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is also the City’s intent to assist in business expansions or relocations within the City where it can be shown that such would have a substantial, favorable impact on employment, tax base, or both. 4) It is the City’s intent to assist new or existing businesses in the acquisition of existing facilities, where such acquisition will maintain the stability of the tax base, employment, or both 5) The project must not put a burden on existing City services or utilities beyond that which can be reasonably and economically accommodated. 6) The applicant (and/or the lessee) must show sufficient equity in the project. Applicant must provide copies of all financing agreements for review by the City. 7) The credit rating and method of offering conduit bonds or notes of the City are important considerations. The City will not consider applications for such financings unless (i) the debt is rated investment grade by a nationally recognized rating agency or (ii) the debt is sold in a private placement. 8) Debt will be considered sold in a private placement (i) if no advertising or solicitation of the general public occurs, and (ii) if the bonds are initially sold to not more than ten purchasers (not including any underwriter or placement agent as a purchaser) and (iii) the City receives written certification from each initial purchaser (or each underwriter or placement agent based on its reasonable belief) that: (a) such purchaser has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and the risks of the debt, and (b) such purchaser is not purchasing for more than one account or with a view to distributing the debt. 9) In addition, for a private placement either (a) all bonds or notes (except for one bond or note) must remain in minimum denominations of not less than $100,000, with the exception of charter schools which may have minimum denominations of $25,000 or (b) investment letters from not only each initial purchaser, but from any subsequent purchaser, must be obtained which contains the above-described certifications from the purchasers. 10) Any offering material for a private placement must prominently state in effect that: “THE CITY OF CHANHASSEN HAS NOT ASSUMED BY RESPONSIBILITY TO REVIEW THIS OFFERING MATERIAL AND HAS NO RESPONSIBILITY FOR ITS ACCURACY OR COMPLETENESS. THE CITY HAS NO FINANCIAL OBLIGATION OF ANY NATURE WITH RESPECT TO THE OFFERED BONDS.” 11) Finally, to qualify as a private placement, the financing documents must require annual financial statements from the benefited private party (or the ultimate provider of credit) to be delivered to each investor (or a trustee). 12) The term “conduit” refers to any type of City revenue obligation the proceeds of which are loaned to a private party and for which the City has no financial obligation. 144 City of Chanhassen Financial Management Policies 41 | P a g e 13) Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in conjunction with a totally new business in Chanhassen, a physical plant expansion of an existing business, or where it is shown that the equipment acquisition is essential to the continued operation of the business in Chanhassen. Also, it is the City’s intent to assist where possible in the acquisition of pollution control equipment for any new or existing business being required to meet mandated standards. 14) A further permitted use under these guidelines are projects, whether profit or nonprofit, engaged in providing health care services, including hospitals, nursing homes, and related medical facilities, when either of the following findings can be made:  Number of new jobs is increased  The project would provide a facility or service considered desirable or necessary by the community 15) The City may allow for the designation of the issue as bank qualified if the City does not plan or foresee that it will need to issue more than $10 million in tax-exempt bonds in the given calendar year. C. Procedures The following procedures have been developed to facilitate the application for financing: 1) The applicant shall make an application for financing on forms available from the Finance Department of the City. The completed application is to be returned to the Finance Director, accompanied by the processing fee, whereupon the application will be forwarded to the City Council with a staff recommendation. Specific findings shall be made and recited regarding the criteria as well as satisfaction of public purposes of the applicable statutes. 2) The application cannot be considered be the City until tentative City Code findings and requirements have been made with respect to zoning, building plans, platting, streets, and utility services. 3) The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, to prepare all necessary documents and materials. The City may rely on the opinion of such experts and the application shall be accompanied by a financial analysis (pro forma income statement, debt service coverage, mortgage terms, etc.) by the underwriter as to the economic feasibility of the project and the underwriter’s ability to market the financing. Financial material submitted is to also include most recent fiscal year-end, audited financial statements of the applicant and/or of any major lessee tenant, if readily available. 4) Further, in the case of the tax exempt mortgage placements, the applicant will be required to furnish the City, before passage of the final resolution, a comfort letter (but not necessarily a letter of commitment) from the lending institution, to the effect that said lending institution has reviewed the economic feasibility of the project, including the financial responsibility of the guarantors and find that, in their professional judgment, it is an economically viable project. 5) The applicant shall furnish along with the application, a description of the project, plat plan, rendering of proposed building, etc., and a brief description of the applicant company, all in such form as shall be required at the time of application. This data, as necessary, may be furnished to members of the City Council for background information. 6) If an allocation of bonding authority is required under Minnesota Statute, Chapter 474A, as amended, the applicant shall be required to pay any required application deposit as specified in Chapter 474A, without regard to whether the application fee or application deposit will be refunded. 7) The applicant shall covenant in the applicable conduit bond documents to comply with all applicable requirements of the Internal Revenue Code of 1986, as amended (the “Code”), and the applicable Treasury Regulations, including, but not limited to: (i) the arbitrage and rebate requirements of § 148 of the Code; and (ii) the qualified bond provisions of §§ 141(e), 142, 143, 144, and 145 of the Code. The applicant shall be the party responsible for monitoring the conduit bonds for compliance with such 145 City of Chanhassen Financial Management Policies 42 | P a g e requirements and to remediate nonqualified bonds in accordance with the requirements of the Code and applicable Treasury Regulations. The applicant shall be the party responsible for monitoring compliance with the requirements of § 148 of the Code. 8) The applicant shall covenant in the applicable conduit bond documents to reimburse the City for all costs paid or incurred by the City (including the fees of attorneys, financial advisors, accountants, and other advisors) as a result of the City’s response to or compliance with an audit, inspection, or compliance check (random or otherwise), by the Internal Revenue Service, the Minnesota Department of Revenue, the Minnesota Office of the State Auditor, or any other governmental agency with respect to the conduit bonds or the project financed with the proceeds of conduit bonds. D. Administrative Fees and Provisions The following administrative fees and provisions apply to the application for financing: 1) The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to adopting the final resolution authorizing issuance of the industrial development financing. The City Council may waive any provision of this Conduit Debt Policy if the City Council determines that such waiver is in the best interests of the City. 2) The City is to be reimbursed, and held harmless, for and from any out-of-pocket costs related to the actual or proposed issuance of conduit revenue bonds. In addition, a nonrefundable processing fee of $2,500 must be submitted with the application. Upon closing, an administrative fee is due and payable to the City based on the following schedule:  On the first $20,000,000 0.50% of par  On portion in excess of $20,000,000 0.10% of par 3) In the case of a refinancing, the fee shall be calculated at 50% of the above schedule. The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. 4) All applications and supporting materials and documents shall remain the property of the City. Note that all such materials may be subject to disclosure and/or public review under applicable provisions of State law. 5) The Finance Department shall report all conduit debt issues in the Annual Comprehensive Financial Report (ACFR) in accordance with Generally Accepted Accounting Principles and shall report any material events with regard to all conduit debt issued by the City, and still outstanding, to the City Council. 6) The applicant will be responsible for providing the City any required arbitrage reports, continuing disclosure reports, and annual financial statements after the issuance of the debt. 146 City of Chanhassen Financial Management Policies 43 | P a g e POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION Policies and Procedures – Federal Awards Administration Overview 1) Purpose – This manual has been prepared to document the policies and procedures for the administration of federal awards of City of Chanhassen (the “City”). The Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) require all recipients and sub-recipients of federal funds to establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or limit federal or state laws or regulations, or the provisions of individual grant agreements. 2) Hierarchy of Authority – In the event that conflicting guidance on the administration of Federal awards is available, the City has deemed Federal guidance to be most authoritative, followed by other State or local agencies. 3) Revisions – Guidance provided by the Federal government through the OMB UG - Uniform Grant Guidance Compliance Supplement are expected to be updated each year. Such updates are considered by the City as they become available, and policies and procedures will be revised accordingly. The City Manager, Finance Director, Assistant Finance Director, and designees are authorized and required to establish and document policies and procedures to ensure compliance with the provisions of federal and state regulations and the provisions of grant agreements. Such policies and procedures are documented herein, and will be reviewed and updated as necessary, but not less than once every three years. 4) Training – City finance personnel and its program administrators of Federal awards will be provided the necessary training through various mechanisms, such as:  Reviewing monthly State Aid Financial Status Report Updates, accompanying State aid payments  Consulting with the City’s auditors as needed for clarification  Participating in various training opportunities, such as those offered by appropriate professional organizations  Reviewing legislative updates from multiple sources  Membership and participation in meetings of the Government Finance Officers Association (GFOA)  Certification of respective positions by the GFOA, i.e.: Finance Director  Coordination and collaboration with individuals performing similar job functions at similar municipalities. 5) Compliance Failures – Compliance failures, whether noted internally by management or through the external audit process, will be addressed immediately by reviewing the reason for the failure with responsible personnel and devising an improved process to improve compliance in the future. 147 City of Chanhassen Financial Management Policies 44 | P a g e General Accounting and Financial Management It is the policy of the City to comply with all statutory, regulatory, and contractual requirements in the conduct of, and accounting for, its financial operations. The official books of record for the City will be maintained subject to the following provisions: 1) The City will account for its operations in accordance with the Generally Accepted Accounting Principles (GAAP) applicable to local units of government.  The City will comply with the Super Circular issued by the OMB, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200). 2) The City will comply with all contractual requirements detailed in its duly executed grant agreements with awarding agencies. 3) The City will contract annually with an independent CPA firm for the purposes of conducting the City’s external financial audit. To the extent that the City has expended federal awards in excess of the applicable single audit limit (currently $750,000), the City will have a single audit performed in accordance with OMB UG. 4) To ensure continuing compliance with all applicable accounting requirements, the City may, at its discretion, contract with a CPA firm to provide internal auditing and/or consulting services. 5) The Finance Director shall be responsible for the maintenance of all accounting and financial records (including journals, timesheets, bank statements, audit reports, and similar documents). Such records shall be retained as required by contractual or regulatory requirements. The City has adopted the state’s records retention schedule as its official guide for records storage, filing, and destruction. 6) The City and employees are required to comply with the City’s conflict of interest policy and report any potential conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such violations may result in appropriate discipline. See also the City policies on conflict of interest located in the City’s Personnel Policies and Procedures. 7) The City will request prior approval from federal agencies for program or budget changes. 8) The City has implemented the new federal purchasing procedures which follow:  Acquisitions for micro-purchases (below $25,000 or below $2,000 for construction subject to the Davis Bacon Act) may be awarded without soliciting bids if the City considers the price to be reasonable.  Procurements for Small Purchases (less than $175,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an adequate number of sources.  Procurements made by sealed bid should be made to the lowest responsible (not necessarily the lowest) bidder. 148 City of Chanhassen Financial Management Policies 45 | P a g e  Procurements made by competitive proposal must have standards to evaluate the selected recipient.  Procurement made by non-competitive proposals (to one vendor) may be used only if one of the following applies o the item is available only from a single source, o an emergency exists, o the federal agency expressly authorizes non-competitive proposals, or o competition is seen as inadequate after solicitation to vendors. 9) Other procurement procedures include:  Contractors who develop or draft specifications for bids are precluded from bidding on them.  The City must maintain oversight so that contractors perform work as bid.  Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines of super circular procedures).  If a contract is $25,000 or more the City must verify on http://www.sam.gov/ that the contractor is not on the suspended and debarred list for federal grants. 10) Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the help of the other departments if needed, and all items will be tracked annually. The Equipment and Real Property Management section of this document contains additional procedures. 11) The Finance Director (or designee) or the City Manager are required to certify expenditures. Purchasing and Procurement It is the policy of the City to ensure that all disbursements of City funds are properly reviewed and authorized, and consistent with sound financial management principles, and made in compliance with all applicable federal, state, and local laws. To meet these objectives, all disbursements of City funds shall be subject to the following provisions, to the extent that they do not conflict or contradict with any specific federal, state, or local law or Council policies (the most specific or restrictive law, policy or procedure will be followed): 1) Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is the intent of the City for all employees, officers, or agents to conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the City to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution, for any employees or officers who violate any of these requirements. 2) The City avoids the acquisition of unnecessary or duplicative items. Additionally, the City considers consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate, the City makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. 3) To foster greater economy and efficiency, the City enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, 149 City of Chanhassen Financial Management Policies 46 | P a g e the City may purchase it from a cooperative or inter-local agreement if the price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Manager will make this determination. 4) The City awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. The City considers such matters as contractor integrity and business ethics, compliance with public policy, ability to complete the project on time and in accordance with specifications, record of past performance, and the contractor’s financial and technical resources. 5) The City will award a contract to a contractor who has the appropriate experience, expertise, qualifications, and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustain the project while the initial work is being completed and during each service period until he or she submits invoices for payment to the City as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6) Debarment and Suspension: The City will not subcontract with or award subgrants to any person or company who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: http://www.sam.gov/. 7) All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. All potential proposers and bidders must be provided the same information and have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. 8) To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals (RFP) are excluded from competing for such procurements. The City does not engage in the following situations that may restrict full and open competition, including but not limited to:  Placing unreasonable requirements on firms in order for them to qualify to do business  Requiring unnecessary experience and excessive bonding  Noncompetitive pricing practices between firms or between affiliated companies  Noncompetitive contracts to consultants that are on retainer contracts  Organizational conflicts of interest  Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement  Any arbitrary action in the procurement process  The City conducts federal procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of 150 City of Chanhassen Financial Management Policies 47 | P a g e bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. 9) All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product, or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications will be avoided if possible. 10) The City will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much the goods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $175,000. 11) The City takes all necessary affirmative steps to assure that minority businesses and women’s business enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following required affirmative steps:  Placing qualified small and minority businesses and women’s business enterprises on solicitation lists.  Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.  Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.  Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.  Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.  Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 12) Federal methods provide for procurement by micro-purchase. Micro-purchase is a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed $25,000. The micro-purchase method is used to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. 13) Small purchase procedures may be used in those relatively simple and informal procurement methods for securing nonprofessional services, supplies, or other property that do not cost more than $175,000. 151 City of Chanhassen Financial Management Policies 48 | P a g e 14) Sealed bids ($175,000, formal advertising, price is a major factor). Requirements for sealed bids: a. The invitation for bids will be publicly advertised and bids must be selected from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. b. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services for the bidder to properly respond. c. All bids will be publicly opened at the time and place prescribed in the invitation for bid. d. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. e. Any or all bids may be rejected if there is a sound documented reason. 15) Competitive proposal (> $175,000, fixed price or cost reimbursement, RFP with evaluation methods). Requirement for competitive proposal procedures: a. RFPs must be publicized requests and identify all evaluation factors and their relative importance. b. Proposals must be solicited from an adequate number of qualified sources. c. The organization must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. d. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program. e. The organization may only use qualification-based methods, whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, in the procurement of architectural/engineering professional services. 16) Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used when using federal funds only when one or more of the following circumstances apply: a. The item is available only from a single source. This must be documented. b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. c. Any federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the City. d. After solicitation of a number of sources, competition is determined inadequate. 17) Time and materials type contract means a contract whose cost to the City is the sum of the actual costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. The City may use a time and materials type contract paid with federal funds in accordance with the above only  After a determination that no other contract is suitable; and  If the contract includes a ceiling price that the contractor exceeds at its own risk. 18) The City ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The City accomplishes this by conducting internet searches, including using vendor 152 City of Chanhassen Financial Management Policies 49 | P a g e searches, and by using other less technologically advanced tools to locate and identify potential contractors. Federal guidelines are followed regarding the number of bids required. 19) If bids are required, the City requires that construction or facility improvement contracts, or subcontracts exceeding $175,000, include a bid guarantee equivalent to 5% of the bid price from each bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the contract price. Note: The City’s purchasing policy does not apply to procurement by contractors or subcontractors on projects, federally supported or otherwise. Payroll and Timekeeping The following provisions apply to the payment of employees and recording of time and effort (as required) in accordance with OMB UG: 1. The payroll records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Hourly employees record time on an electronic timekeeping system each day, with the following information: a. The total number of hours actually worked each day b. The use of any holiday, personal, vacation, sick, or other approved time off with pay c. The total number of hours to be paid d. An allocation of those hours to each program or department for which work was performed, when necessary e. The approval of the employee and his/her supervisor for each payroll period The allocation of hours between programs or departments should be based on the actual hours worked, and not be based on available budgets, or predetermined allocation schedules. 2. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the City Manager or Finance Director and provide appropriate documentation to the Assistant Finance Director as it becomes available. The employee should retain a copy of the documentation for his/her personal records. In the event that an after-the-fact correction is necessary to an employee’s timesheet due to errors in the allocation of time worked, such corrections must be submitted to the Assistant Finance Director and approved in writing by both the employee and his/her supervisor. Salaried employees charged to a federal grant will document time and effort as follows: the employee may document time and effort using a timesheet as described above. Timesheets must account for the total activity for which the employee is compensated and be signed by the employee. It will not be acceptable for timesheets to include the hours worked on Federal grants only. a. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the Finance Director, or designee and provide appropriate documentation to the Assistant Finance Director as it becomes available. The employee should retain a copy of the documentation for his/her personal records. 153 City of Chanhassen Financial Management Policies 50 | P a g e Certifications should never be signed prior to the end date of the payroll period being certified. Each certification should be provided to the Finance Department when available. Grant Administration The following policies and procedures will also be applied to the extent that they do not conflict with or contradict any existing Council policies: 1. Grant Development, Application, and Approval – a. Legislative Approval – The point at which legislative approval is required is determined by the requirements of the grant program. If the grant must be submitted by “an individual authorized by the legislative body”, then City Council approval is required prior to submitting the application. If such legislative approval is not specifically required by the written terms of the grant, then the City Manager or designee may, at his or her discretion, approve grant applications. b. Matching Funds – Grants that require cash local matches must be coordinated through the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. Depending on the nature of the grant, there may also be some policy implications that will bear discussion. (For example, will the grant establish a level of service that cannot be sustained once the grant funds are depleted?) In all cases involving matching funds, the grant applicant should contact the Finance Department to determine the strategy for securing matching funds. Refer to the section within this manual titled “Matching, Level of Effort, and Earmarking” for additional information on compliance with the provisions of the OMB UG. c. Grant Budgets – Most grants require the submission of an expenditure budget. The Finance Director will review this portion of the grant request prior to submission. A technical review may reveal inconsistencies in the calculations, cost centers that might have been overlooked, or identify reimbursable expenses of which program staff may not be aware—particularly for indirect costs. 2. Grant Program Implementation – a. Notification and Acceptance of an Award – Official notification of a grant award is typically sent by a funding agency to the official (City Grant Official) designated in the original grant proposal. However, the authorization to actually spend grant funds is derived from the City Council through the approval of a grant budget. Such notification should also be directed to the Finance Department. Adoption of the grant budget as a component of the City-wide operating budget is deemed to be sufficient approval. b. Establishment of Accounts – The department that obtained the grant will provide the Finance Director with information needed to establish revenue and expense accounts for the project, as well as other codes needed for tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of the full project budget. 154 City of Chanhassen Financial Management Policies 51 | P a g e c. Purchasing Guidelines – All other City purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, the City Grant Official should contact the Finance Director for further assistance. 3. Financial and Budgetary Compliance – a. Monitoring Grant Funds – Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures, and budgetary compliance, at the grant level. The Finance Director maintains this information in financial software system as well; this is the City’s “official” accounting system. City Grant Officials are strongly encouraged to use financial software reports provided by the Finance Department for their grant tracking. If any “off-system” accounting records are maintained, it is the responsibility of the City Grant Official to ensure that the program’s internal records agree to the City’s accounting system. b. Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the City’s fiscal year. This may require adjustments to the City’s internal budget accounts and interim financial reports as well as special handling during fiscal year-end close. It is the responsibility of the City Grant Official to bring such discrepancies to the attention of the Finance Department at the time the grant accounts are established. c. Grant Budgets –The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the City Grant Official be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the City Grant Official to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carryforwards. Carryforwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UG. Capital Assets – The City is responsible for maintaining an inventory of assets purchased with grant funds. The city is accountable for them and must make them physically available for inspection during any audit. The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant program that purchased them. (Refer to the specific regulations governing the original grant). The Finance Director will coordinate this grant requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director. Refer to the City’s separate Capital Assets policy and the section of this manual titled Equipment and Real Property Management for additional information. Record Keeping – d. Audit Work-papers – The City’s external auditors audit all grants at the end of each fiscal year. Finance Department staff will prepare the required audit work- papers. City Grant Officials may be asked to assist in this process, if necessary. 155 City of Chanhassen Financial Management Policies 52 | P a g e e. Record Keeping Requirements – Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The City Grant Official should maintain all other records. 4. Other Guidelines – Specific information on policies and procedures related to compliance with the provisions of the OMB UG are addressed in this manual and should be considered along with the information in this section. Year-end Closing and Reporting The following provisions govern the year-end close-out process of the City for purposes of external financial reporting: 2. To the extent that the City is required to have a single audit completed in accordance with OMB UG, the City will accumulate the information necessary to prepare a Schedule of Expenditures of Federal Awards (SEFA) in accordance with Federal and State requirements. This schedule will be characterized as follows: a. The schedule will include all federal financial assistance, including grants, contracts, property, loans, loan guarantees, interest subsidies, cooperative agreements, insurance, or direct appropriations. Amounts will be reported whether received directly from the Federal government or through a pass- through agency (if the city is determined to be a sub-recipient and not a vendor). b. The schedule will be prepared on the same basis of accounting as the related financial statements. c. Federal programs will be listed by Federal Agency. For program clusters, the schedule will provide the cluster name, individual federal programs in each cluster, and the name of the federal agency. Totals will be provided for each cluster. d. Total Federal awards expended for each federal program will be listed along with the Assistance Listing Number, pass-through entity name (if applicable) and pass-through entity number (if applicable). Such information will agree to the award documentation. e. If the Assistance Listing Number of a Federal award cannot be reasonably determined, it shall be reported in the schedule using the two-digit prefix for the related Federal agency, followed by “UNKNOWN”. f. In addition to current year expenditures, the schedule will list approved award/grant amount, accrued/deferred revenue at the beginning of the year, current year cash received, current year actual expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred relative to this award in prior year(s), this amount should be disclosed as memorandum-only. 156 City of Chanhassen Financial Management Policies 53 | P a g e g. Any adjustments to prior year awards, expenditures, and balances (including transfers between grants) will be disclosed in the footnotes to the schedule. h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded as receivables/deferrals in the related financial statements. i. To the extent that a separate line item is included in the financial statements for federal revenue, this amount shall agree to expenditures in the schedule. Any reconciling items will be disclosed in the footnotes to the schedule. j. To the extent that amounts are passed through to sub-recipients, the schedule will provide the total amount for each federal program that was provided to subrecipients. k. The notes to the schedule will include significant accounting policies used to prepare the schedule, balances of any loans and loan guarantees that are outstanding at the end of the audit period, and whether the auditee has elected to use the 10% de minimis cost rate. Additional Federal Awards Compliance Requirements Some of the Federal awards received by the City are passed-through the State of Minnesota. Management will consider both the OMB UG and any applicable compliance requirements as set forth by the State of Minnesota. General Information Source of Information – Each year the OMB issues a comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms, along with program-specific guidance on various grant awards. There are 12 compliance requirements identified, each of which is considered individually in this manual. The following pages document the policies and procedures of the City related to compliance with such procedures, as applicable. In each year that the City is subject to a single audit, applicable compliance requirements are expected to be tested in detail by the City’s independent auditors. Objectives – The objectives of most compliance requirements are generic in nature. While the criteria for each program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As such, the policies and procedures of the City have been based on the generic sense of the compliance requirement. For selected compliance requirements, this manual addresses the specific regulations applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the intent of the City that all Federal awards are subject to the following policies and procedures. Controls over Compliance – In addition to creating policies and procedures over compliance with provisions of Federal awards, the City has implemented internal controls over such compliance, generally in the form of 157 City of Chanhassen Financial Management Policies 54 | P a g e administrative oversight and/or independent review and approval. To document these control activities, all independent reviews must be signed/initialed and dated. Documentation – The City will maintain adequate documentation to support both the compliance with applicable requirements as well as internal controls over such compliance. This documentation will be provided to the City’s independent auditors and/or pass-through grantor agencies, as requested, during the single audit and program audits. Activities Allowed/Unallowed and Allowable Costs/Cost Principles Source of Governing Requirements – The requirements for activities allowed or unallowed are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for allowable costs/cost principles are contained in 2 CFR 200 Subpart E, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. All grant expenditures will be in compliance with OMB Circular 2 CFR 200, Subpart E, State law, City policy, and the provisions of the grant award agreement, which will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by department heads/City Grant Officials initially through the purchasing process and again when the bill or invoice is received. This will be evidenced by signature or initials and date on the invoice or by an approval documented via email. Accounts payable disbursements will not be processed for payment by the Finance Department until necessary approval has been obtained. 3. Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as described in the section of this manual titled “Payroll and Timekeeping”. 4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the City. Cash Management Source of Governing Requirements – The requirements for cash management are contained in OMB UG 2 CFR 200.302 & 305, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 158 City of Chanhassen Financial Management Policies 55 | P a g e 1. Many of the City’s grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. 2. Cash draws will be initiated by the Assistant Finance Director who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained and signed/dated. 3. For state grants, the physical draw of cash will be processed through SWIFT (Minnesota’s State-wide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes. 5. When cash is received in advance or drawn, the City will work to minimize time lapse between transfer of funds and disbursement by the City. Eligibility Source of Governing Requirements – The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. Equipment and Real Property Management Source of Governing Requirements – The requirements for equipment are contained in OMB UG 2 CFR 200.310- 316, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied to the extent that they do not conflict with or contradict any existing Council policies: 1. All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other Federal programs. 2. When required, purchases of equipment will be pre-approved by the grantor or pass-through agency. The Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Equipment records will be maintained, and an appropriate system shall be used to safeguard equipment, as described in the City’s separate Capital Asset policy. Equipment should be assigned to a program and physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the City’s capital assets records. 4. When equipment is no longer needed for a Federal program, it may be retained or sold with the Federal agency having a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used that provide for competition to the extent practicable and result in the highest possible return. 159 City of Chanhassen Financial Management Policies 56 | P a g e The City will keep, sell, or otherwise dispose of the equipment with no further obligation unless disposal requirements are specifically detailed in the grant. A record of the date, reason, and method of disposal or sale will be maintained with the equipment inventory. 5. Equipment purchased will be identified and kept in the City’s capital asset records. The records shall include the following: a. Asset number and description of the equipment b. Location of the equipment c. Depreciation method & years of expected life d. Acquisition date e. Cost of the equipment f. Equipment classification (land, building, equipment, etc.) g. Make, Model, & Serial number or other identification number h. Vendor and invoice number to purchase equipment i. Disposition data including date and sale price of the equipment A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft will be investigated. Maintenance procedures are in place to keep the equipment in good condition. Matching, Level of Effort and Earmarking Source of Governing Requirements – The requirements for matching are contained in OMB UG 2 CFR 200.306, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The City defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the OMB UG: Matching or cost sharing includes requirements to provide contributions (usually non-Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third-party in-kind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non-Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program’s funding that must/may be used for specified activities, including funds provided to sub-recipients. Earmarking may also be specified in relation to the types of participants covered. 160 City of Chanhassen Financial Management Policies 57 | P a g e To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of the Finance Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to City administration, auditors, and pass- through or grantor agencies, as requested. 3. Maintenance of effort for grants through the State Minnesota will be determined at the State level. Period of Performance Source of Governing Requirements – The requirements for period of performance of Federal funds are contained in OMB UB 2 CFR 200.038-309 & 344, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre- approved by the Federal awarding agency or pass-through grantor agency). 2. All obligations will be liquidated not later than 120 days after the end of the funding period (or as specified by program legislation). 3. Compliance with period of performance requirements will initially be assigned to the individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Procurement, Suspension and Debarment Source of Governing Requirements – The requirements for procurement are contained in OMB UG 2 CFR 180, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB UG 2 CFR 180, program legislation, Federal awarding agency regulations; and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the City (described in the section of this manual titled “Purchasing and Procurement”). 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price. 161 City of Chanhassen Financial Management Policies 58 | P a g e 3. The Finance Director will be responsible for determining whether the City is entering into a transaction that may be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website: http://www.sam.gov/. Program Income Source of Governing Requirements – The requirements for program income are found in OMB UG 2 CFR 200.307, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. The City will allow program income to be used in one of three methods: a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements In the absence of specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 3. Program income, when applicable, will be accounted for as a revenue source in the same project code as the Federal grant. Sub-recipient Monitoring The City will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and, if any of these data elements change, include the changes in subsequent subaward modification. Required information includes: 1. Federal Award Identification. a. Subrecipient name (which must match the name associated with its unique entity identifier) b. Subrecipient's unique entity identifier c. Federal Award Identification Number (FAIN) d. Federal Award Date (see §200.39 Federal award date) to the recipient by the Federal agency e. Subaward Period of Performance Start and End Date f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient 162 City of Chanhassen Financial Management Policies 59 | P a g e g. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including the current obligation h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity i. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) j. Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity k. Assistance Listing Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the Assistance Listing number at time of disbursement l. Identification of whether the award is R&D m. Indirect cost rate for the Federal award (including if the de minimis rate is charged per §200.414 Indirect (F&A) costs) The City will perform a written risk assessment of each subrecipient, evaluating their risk of noncompliance with Federal statutes, regulations, and the terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring described in 2 CFR 200.332. This evaluation of risk may include consideration of such factors as the following: a. The subrecipient’s prior experience with the same or similar subawards b. The results of previous audits including whether or not the subrecipient receives single audit in accordance with 2 CFR Part 200, Subpart F, and the extent to which the same or similar subaward has been audited as a major program c. Where the subrecipient has new personnel or new or substantially changed systems d. The extent and results of federal award agency monitoring (e.g., if the subrecipient also receives federal awards directly from a federal awarding agency) The City will monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. The City will verify that every subrecipient is audited as required by OMB UG 2 CFR 200 Subpart F when it is expected that the subrecipient’s Federal awards expended during the respective fiscal year equaled or exceeded the threshold. Special Tests and Provisions To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. The Finance Director will be assigned the responsibility for identifying financial-related compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Program-related compliance requirements will be the responsibility of the department administering the grant. 163 City of Chanhassen Financial Management Policies 60 | P a g e Acronyms CFR – Code of Federal Regulations FFATA – Federal Funding Accountability and Transparency Act GAAP – Generally Accepted Accounting Principles GFOA – Government Finance Officers Association OMB – Office of Management and Budget RFP – Request for Proposal SAM – System for Award Management SEFA – Schedule of Expenditures of Federal Awards 164 City of Chanhassen Financial Management Policies 61 | P a g e ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY Minnesota Statutes § 471.661 requires that the governing body of a city must have on record a policy that controls travel outside the state of Minnesota for elected officials. The policy must be recorded vote and specify: 1) When travel outside the state is appropriate; 2) Applicable expense limits; and 3) Procedures for approval of the travel. The policy must be made available for public inspection upon request. Subsequent changes to the policy must be approved by a recorded vote. A recorded vote means the names of each member present and the manner of their vote on the matter or question before the Council is recorded in the minutes. A. Purpose The City of Chanhassen recognizes that its elected officials may at times receive value from traveling out of state for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out- of-state travel will be reimbursed by the City. B. General Guidelines 1) The event, workshop, conference, or assignment must be approved in advance by the City Council in an open meeting and must include an estimate of the cost of travel. In evaluating the out-of-state travel request, the Council will consider the following:  Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or Council Member  Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local officials  Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating or under consideration by the City where the purpose of the trip is to study the facility or function to bring back ideas for the consideration of the full council  Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship  Whether the elected official has been specifically assigned by the Council to testify on behalf on the City at the United States Congress or to otherwise meet with federal officials on behalf of the City  Whether the City has sufficient funding available in the budget to pay the cost of the trip 2) No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3) The City may make payments in advance for airfare, lodging, and registration if specifically approved by the Council. Otherwise, all payments will be made as reimbursements to the elected official. 4) The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations, and guidelines outlined in the City’s policy for travel by City employees. 5) The elected official must complete an expense report form and attach original receipts for all expenses, including lodging, airfare, and meals. The expense form shall be submitted to the Finance Department for payment. 6) The City will not reimburse for alcoholic beverages, personal telephone call, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses (for meals included in the cost of registration), or recreational expenses, such as golf or tennis. 165 Staf CITY OF CHANHASSEN Financial Management Policies Revision for Adoption - June 22, 2026 Revision Adopted - January 8, 2024 Original Adoption - February 13, 2023 166 City of Chanhassen Financial Management Policies 1 | P a g e Table of Contents FINANCIAL MANAGEMENT POLICIES OVERVIEW 2 REVENUE MANAGEMENT POLICY 3 OPERATING BUDGET POLICY 5 RESERVES POLICY 7 CASH AND INVESTMENTS POLICY 10 PUBLIC PURPOSE EXPENDITURE POLICY 14 PURCHASING POLICY 17 ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY 25 CAPITAL IMPROVEMENT PLAN POLICY 27 CAPITAL ASSETS POLICY 29 DEBT MANAGEMENT POLICY 33 POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS 35 CONDUIT DEBT POLICY 40 POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION 43 ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY 61 167 City of Chanhassen Financial Management Policies 2 | P a g e FINANCIAL MANAGEMENT POLICIES OVERVIEW The City of Chanhassen has an important responsibility to its citizens to plan the adequate funding of services desired by the public, to manage the municipal finances wisely, and to carefully account for public funds. The City strives to ensure that it is capable of adequately funding and providing local government services needed by the community. The City will maintain or improve its infrastructure on a systematic basis to ensure the maintenance of quality neighborhoods for its citizens. To achieve these goals, this plan has the following strategies for the City’s fiscal performance: 1. To be proactive, rather than reactive, in the City’s policy-making efforts to ensure that important decisions are not controlled by financial problems or emergencies. 2. To enhance the City’s Council’s policy-making ability by providing accurate financial information related to the various authority or service levels provided by the City. 3. To assist in sound management of the City government by providing accurate and timely information on financial condition. 4. To provide sound principles to guide the City Council with decisions that will have significant financial impact on the City. 5. To set forth operational principles that maximize efficiency and effectiveness, to the extent consistent with services desired by the public and minimize financial risk. 6. To utilize revenue policies and forecasting tools to prevent undue or unbalanced reliance on certain revenues and that also distribute the cost of municipal services fairly and provide adequate funds to operate desired programs. 7. To provide essential public facilities and prevent deterioration of the City’s infrastructure and various facilities. 8. To protect and enhance the City’s credit rating and prevent default on municipal debts. 9. To ensure the legal use and protection of City funds through a good system of financial and accounting controls. 10. To record expenditures in a manner that allocates to current taxpayers or users the full cost of providing current services. 11. To adopt a balanced budget in the General Fund that will ensure an adequate, stable fund balance. 12. To adopt budgets in other City funds that ensure an adequate, stable fund balance. To achieve these strategies the following fiscal policies have been adopted by the City Council to guide the City’s budgeting and financial planning process. Each fiscal policy section includes a statement of purpose and a description of the policy. 168 City of Chanhassen Financial Management Policies 3 | P a g e REVENUE MANAGEMENT POLICY It is essential to responsibly manage the City’s revenue sources to provide maximum service value to the community. The most important revenue policy guidelines established by the City Council are for the two major sources of City revenue: property taxes and fees/charges. A. Purpose The purpose of the is policy is to establish broad goals to assist the City in managing its revenue. These goals will consider diversification and stabilization, equity, economic development, and collections. 1) Diversification The City will strive to maintain a diversified revenue base to prevent fluctuations in revenue. Property taxes add stability to the revenue base but should not be the sole source of revenue. When possible, the City will seek our new sources of revenue to diversify the tax base. This could include long-term solutions, such as franchise fees or additional fees or charges. Short-term solutions should also be considered, such as a one-time sale of assets. 2) Equity The City will strive to ensure that funding is derived from a fair, equitable, and adequate resource base. Services having a citywide benefit shall be financed with revenue sources generated from a broad base, such as property taxes and state aids. Services where the customer determines the use should be financed with user fees, charges, and assessments related to the level of service provided. 3) Economic Development The City’s revenue sources should not unduly reduce the City’s economic competitiveness or negatively impact individual choices in the local economy. The City’s overall revenue structure should be designed to recapture some of the financial benefits resulting from economic and community development investments. The City will strive to keep a total revenue mix that encourages growth and keeps the City economically competitive. 4) Collections City staff should engage in vigilant collections of outstanding balances due to the City. However, the cost of collections should not exceed the marginal extra revenue obtained or absorb a large percentage of the amount collected. City staff may write off accounts receivable in amounts of $100.00 or less without Council approval. B. Property Taxes When possible, property tax increases should accommodate incremental adjustments versus large changes from year to year. Further, when discussing property taxes, the City should simultaneously explore other revenue and expenditure alternatives that will maximize the City’s future financial flexibility and ability to provide services. This may include considering options such as debt management, fees and charges, cost allocation, use of reserves, and expenditure cuts. Possible factors for considering an increase in property tax include:  Maintenance of City services, including inflationary impacts  Long-term protection of the City’s infrastructure  Meeting legal mandates imposed by outside agencies  Maintaining adequate fund balance and reserve funds sufficient to maintain or improve the City’s bond rating 169 City of Chanhassen Financial Management Policies 4 | P a g e  Funding City development and redevelopment projects that will clearly result in future tax base increases (the expenditures of development and redevelopment funds must be in accordance with a defined strategy as shown in the City’s Comprehensive Plan, Capital Improvement Plan, or other City documents) Property tax increases to meet other purposes will be based on the following criteria:  A clear expression of community need  The existence of community partnerships willing to share resources C. Service Fees and Charges The City will consider establishing or modifying service fees and charges whenever appropriate to fairly allocate the full cost of services to the users of those services. Service fees and charges broaden the base to include tax exempt properties, which still have municipal costs associated with the property. Specifically, the City may:  Establish utility rates sufficient to fund both the operating costs and the long-term depreciation and replacement of the utility systems  As part of the City’s enterprise effort, evaluate City services and pursue actions to accomplish the following:  Find community-based partners to share in service delivery  Make services financially self-supporting or, in certain circumstances, profitable  Annually review City services and identify those for which charging user fees are appropriate  These services will be identified as enterprise services and a process for establishing fees will be set for each  Part of this process may include a market analysis that compares City fees to comparable market cities or other service providers  Waive or offer reduced fees to youth, seniors, community service groups, and other special population groups identified by the Council as requiring preferential consideration based on policy goals Selected criteria are used to determine the specific rate to charge for a fee or service. The rate criteria can be one of five approaches:  Market Comparison – Attempt to set fees in the upper quartile of the market  Maximum set by External Source – Fees set by legislation or another entity  Entrepreneurial Approach – Fees will be at the top of the market  Recover the Cost of Service – Program will be self-supporting  Utility Fees – A rate study will be updated or reviewed annually D. Non-recurring and Volatile Revenues Non-recurring revenues should be directed towards one-time uses and should not be relied on to fund ongoing programs. Several one-time revenue sources, such as intergovernmental grants or aids and insurance dividends are outside of direct City control and must be relied upon conservatively. The City Manager and Finance Director shall ensure that the budget preparation process includes an evaluation of all major non-recurring revenues, to minimize reliance on unpredictable revenues for on-going operating costs. Volatile revenues, such as court fines, interest earnings, and building permits can produce undependable yields and should not be heavily depended on to fund ongoing programs. High yields from these sources should be treated like non-recurring revenues. Revenues can be considered volatile if they vary by more than 10% from budgetary estimates. 170 City of Chanhassen Financial Management Policies 5 | P a g e OPERATING BUDGET POLICY A. Purpose The operating budget is the annual financial plan for funding the costs of City services and programs. The operating budget will describe the goals to be achieved and the services and programs to be delivered for the level of funding. The general operating budget includes the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Funds. Enterprise operations are budgeted in separate Water, Sewer, and Surface Water funds. B. Balanced Budget The City Manager shall submit a balanced budget for the General Fund in which appropriations shall not exceed the total of the estimated revenues and available fund balance. A balanced budget is defined as a budget in which current revenues plus net operating transfers and one-time use of excess reserves will be sufficient to support budgeted expenditures. One-time reserves or use of excess reserves will not be used to fund ongoing expenditures. One-time funding sources shall only be used to fund capital improvements, equipment, one-time expenditures, or to improve fund balance. The City will provide for all current expenditures with current revenues. The City will avoid all budgetary procedures that balance current expenditures at the expense of meeting future years’ budget needs, such as postponing expenditures, rolling over short-term debt, or using reserves to balance the operating budget. C. Budget Period The City’s budget year is the calendar year. The City Council legally adopts an annual budget for the General Fund. Budgets for Special Revenue Funds, Debt Service Funds, Capital Project Funds, and Enterprise Funds may also be adopted by the City Council. D. Basis of Budgeting The modified accrual basis will be used for all the Governmental Funds in the budget. The City uses the accrual basis of accounting for enterprise fund reporting. Under this basis, the receipt of bond proceeds, capital outlays, and debt service principal payments are not reported, but allocations for depreciation and amortization expense are recorded. However, when budgeting for enterprise funds the opposite is true so as to improve cash flow forecasting. E. Level of Control, Budget Transfer and Amendment Process The legal level of budgetary control is at the fund level, so any transfer of budget between funds (fund level) requires approval of the City Council. Department heads may make transfers of budget within their department (object level). However, budget transfers between departments (department level) requires authorization of the City Manager. Department heads must complete a budget transfer request form for any budget transfer. The following information is to be provided on the form: budget transfer amount, accounts involved, purpose, justification, date approved by department head, and department head signature. This form is submitted to the Finance Director for approval and if necessary routed to the City Manager and/or City Council. City Council approval is required for any overall increase or decrease in the operating budget. F. Long-Term Financial Forecasts The City Manager will coordinate the development of a five-year capital improvement plan budget and five-year outlook with the development of the operating budget. Operating costs associated with new capital improvements will be projected and included in future operating budget forecasts. The budget will provide for adequate maintenance of the capital plant and equipment, and for their orderly replacement. The impact on the 171 City of Chanhassen Financial Management Policies 6 | P a g e operating budget from any new programs or activities being proposed should be minimized by providing funding with newly created revenues whenever possible. G. Revenues in Excess of Budget Excess revenues from a specific fiscal year will be placed into the City’s reserves in a manner consistent with the City’s fund balance reserve policy. H. Encumbrances and Budget Carryovers All unencumbered appropriations for the City’s operating budget lapse at year-end. Amounts reserved for encumbrances are classified as assigned fund balance. Budget carryovers from a prior fiscal year must be approved by the City Manager and Finance Director and will be set aside as assigned fund balance. I. Performance Measurement The City Manager will ensure that a budgetary control system is in place to adhere to the adopted budget. The Finance Department will provide regular monthly reports comparing actual revenues and expenditures to budgeted amounts. The City’s annual budget shall be made available to citizens and the public upon request and available on the City’s website. The City shall maintain transparency and accountability of its financial resources and assets. 172 City of Chanhassen Financial Management Policies 7 | P a g e RESERVES POLICY A. Purpose It is important for the financial stability of the City to maintain reserves for unanticipated expenditures or unforeseen emergencies, as well as to provide adequate working capital for current operating needs to avoid short-term borrowing. The Reserves Policy of the City is managed closely with the City’s Debt Management Policy. The City may choose to consider paying cash for capital projects that can be anticipated and planned for in advance. Therefore, the City’s reserve levels fluctuate, in part, based on capital project plans. In establishing an appropriate reserve level, the City needs to consider the cash flow, capital asset purchases, need for emergency reserves, ability to manage fluctuations of major revenue sources, credit rating, and long- term fiscal health. B. Fund Balance Classifications for Governmental Funds Fund balances in governmental funds (versus enterprise or utility funds) are reported in classifications that disclose constraints for which amounts in those funds can be spent. The fund balance classifications are:  Nonspendable – Consists of amounts that are not in spendable form, such as inventories and prepaid items  Restricted – Consists of amounts related to externally imposed constraints, established by creditors, grantors, or regulatory agencies  Committed – Consists of amounts that have internally imposed constraints, established by resolution of the City Council (committed amounts cannot be used for any other purpose unless the Council removes or changes the specified use by resolution of the City Council)  Assigned – Consists of amounts that are intended to be used for a specific purpose and intent can be expressed by the City Council or by a delegate of the City Council  Unassigned – Consists of the residual classification for the General Fund and also reflects negative residual amounts in other funds C. Authorization and Use of Fund Balance The City Council authorizes the Finance Director and/or City Manager to assign fund balance that reflects the City’s intended use of the specified funds. When both restricted and unrestricted (committed, assigned, or unassigned) resources are available for use, it is the City’s policy to use restricted resources first, and then use unrestricted resources as needed. When unrestricted resources are available for use, it is the City’s policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. The exception to this is the Park Development Fund, where resources are used in the following order: 1) assigned, 2) committed, and 3) restricted. Committed fund balance items must be set in place prior to year-end, but the amount can be calculated after year-end. D. Fund Balance Policies for Fund Types 1) General Fund The General Fund is established to account for all revenues and expenditures which are not required to be accounted for in other funds. Revenue sources include property taxes; license and permit fees; fines and forfeits; charges for services; intergovernmental revenues; investment earnings; and transfers in. The General Fund’s resources finance a wide range of functions, including the operations of general government, public safety, public works, community development, and parks and recreation. 173 City of Chanhassen Financial Management Policies 8 | P a g e The City’s unassigned year-end fund balance in the General Fund shall be maintained at a minimum level of 50% of the following year’s General Fund property tax levy. The General Fund is the only fund that can have positive unassigned fund balance. The City may assign fund balance in the General Fund for purchase order encumbrances, budget carryovers, compensated absences, or other items. The City may commit fund balance in the General Fund for revenue stabilization arrangements or other items by City Council resolution. The General Fund may have a portion of its fund balance classified as nonspendable if there are inventories or prepaid items. 2) Special Revenue Funds Special revenue funds are used to account for and report the proceeds of specific revenue source that are restricted or committed to expenditures for specified purposes other than debt service or capital projects. The City will maintain fund balances in special revenue funds at a level which will avoid interfund loans to meet the cash flow needs of the current operating budget. Governmental accounting standards require that substantial inflows of revenues into a special revenue fund be either restricted or committed in order for the fund to be considered a special revenue fund. The specific revenue source for each special revenue fund and the specific purposes for which they are restricted or committed are as follows, less any amounts that are classified as nonspendable by their nature: Special Revenue Fund Specific Revenue Sources Restricted or Committed For Charitable Gambling Contribution Fund 100% of Fund Balance Restricted for equipment and training for the Fire Department Cemetery Fund 100% of Fund Balance Committed for cemetery maintenance CATV Fund PEG Fees from Franchise Agreements Committed for capital costs associated with public, educational, and government (PEG) communications Grant Fund 100% of Fund Balance Restricted for federal and state grant funds Local Affordable Housing Aid Fund 100% of Fund Balance Restricted for developing and preserving local affordable housing 3) Debt Service Funds Debt service fund balances are typically considered restricted. Fund balance may be assigned if the debt for the fund has been fully paid. The resources being accumulated in the funds are for payments of principal and interest maturing in current and future years. At year-end, fund balance in each Debt Service fund shall be at a minimum level of 100% of the debt service expense expected to be paid during the first half of the fiscal year. 174 City of Chanhassen Financial Management Policies 9 | P a g e 4) Capital Project Funds Capital project fund balances are considered restricted or assigned. The resources being accumulated are for current and future projects. Capital project funds are used to account for and report financial resources that are restricted or assigned to expenditures for capital assets. The fund balances in these funds vary annually based on the timing of construction projects and bond issuance. The City will maintain reserves in the Capital Project Funds at a minimum level sufficient to provide adequate working capital for current expenditure needs. The maximum amount of reserves should include the amount necessary to pay for future capital projects. Future capital projects must be identified and quantified in the Capital Improvement Plan. E. Enterprise (Utility) Fund Reserves The City will maintain reserves in the Enterprise (Utility) Funds at a minimum level sufficient to provide adequate working capital for current expenditures needs. Generally, the City shall strive for a minimum of 3-months of operating cash in these funds. The maximum amount of reserves should include the amount necessary to pay for future capital needs. Future capital projects must be identified and quantified in the Capital Improvement Plan. Rates and fees in these funds will be analyzed annually for a five-year period to provide for level rate changes. Enterprise Fund net position (equity) will be classified in one of the following categories:  Net Investment in Capital Assets – The component of net position, which is the difference between the assets and deferred outflows of resources and the liabilities and deferred inflows of resources, that consists of capital assets less both accumulated depreciation and the outstanding balance of debt that is directly attributable to the acquisition, construction, or improvement of the capital assets.  Restricted – The component of net position that consists of assets with constraints placed on their use by either external parties or through constitutional provisions or enabling legislation.  Unrestricted – The net amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources that are not included in the determination of net investment in capital assets or the restricted components of net position. 175 City of Chanhassen Financial Management Policies 10 | P a g e CASH AND INVESTMENTS POLICY Effective cash management is essential to good fiscal management. Investment returns on funds not immediately required can provide a significant source of revenue for the City. Investment policies must be well founded and uncompromisingly applied in their legal and administrative aspects in order to protect the City funds being invested. A. Purpose The purpose of this policy is to establish the City’s investment objectives and establish specific guidelines that the City will use in the investment of City funds. It will be the responsibility of the Finance Director to invest City funds in order to attain a market rate of return while preserving and protecting the principal of the overall portfolio. Investments will be made based on statutory constraints in safe, low-risk instruments. B. Scope/Funds This policy applies to the investment of all City funds available for investment and not needed for immediate expenditure. The City will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. C. Delegation of Authority Authority to manage the investment program is granted to the Finance Director who shall act in accordance with established written procedures and internal controls for the operation of the investment program consistent with this investment policy. Procedures should include references to safekeeping, delivery vs. payment, investment accounting, repurchase agreements, wire transfer agreements, and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director. The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield: 1) Safety Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. The objective will be to minimize the risk of market fluctuations, such as credit risk and interest rate risk. Credit risk is the risk that the borrower will be unable to make their debt service payments to the investors. Interest rate risk is the risk that rates will (for example) rise while the investments you hold have lower rates. If the City were to sell these investments prior to maturity in this case, they would have to sell the investments at a loss. 2) Liquidity The investment portfolio must remain sufficiently liquid to meet all operating costs that may be reasonably anticipated. The portfolio must be structured so that securities mature concurrent with cash needs to meet anticipated demands. Cash needs will be determined based on cash flow forecasts. 3) Diversification of Instruments A variety of investment vehicles must be used to minimize the exposure to risk of loss. The investment portfolio must be diversified by individual financial institution, government agency, or by corporation (in the case of commercial paper) to reduce exposure to risk of loss. 4) Diversification of Maturity Dates Investment maturity dates should vary in order to ensure that the City will have money available when needed. 176 City of Chanhassen Financial Management Policies 11 | P a g e 5) Yield The investment shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, considering the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. D. Oversight The City Manager shall oversee the City’s investment program. The Finance Director will maintain a more detailed and comprehensive investment strategy based on the principles established by the City Council and consistent with the most current guidelines within the public sector. On at least an annual basis, the Finance Director shall provide a status report to the City Council. Annually, the City Council shall designate depositories for investment purposes. E. Allowable Investments The City shall invest in the following instruments as allowed by Minnesota Statute § 118A:  Government Securities – Direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies  Certificates of Deposit – A negotiable or nonnegotiable instrument issued by commercial banks or credit unions and insured up to $250,000, or the amount set, by the Federal Deposit Insurance Corporation (FDIC) or National Credit Union Administration (NCUA)  State or Local Government Securities – Any security that is a General Obligation of any state or local government rated “A” or better by a national bond rating service  Statewide Investment Pools – Statewide investment pools that invest in authorized instruments according to Minnesota Statute § 118A.04, such as the Minnesota Municipal Money Market (4M) Fund  Money Market Mutual Funds – Money market mutual funds that invest primarily in U.S. Government and agency issues and repurchase agreements F. Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program. Employees and investment officials shall disclose any material interests in financial institutions with which they conduct business or that could be related to the performance of the investment portfolio. Employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City. G. Internal Controls, Audits, External Controls The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, or misuse. Accordingly, compliance with City policies and procedures should be assured by the Finance Director and addressed through the annual audit process and preparation of the Annual Comprehensive Financial Report (ACFR). H. Authorized Financial Institution and Dealer In accordance with Minnesota Statute § 118.02, the responsibility for conducting investment transactions resides with the City Council. Also, the Council shall be responsible for designating the depositories of the funds. Depositories shall be selected through a banking services procurement process, which shall include a comprehensive review of credit characteristics and financial history by the Finance Director or reliance on selection criteria by an independent third party. In selecting depositories, the creditworthiness of the institutions under consideration shall be examined. The City Council shall designate depositories after a recommendation from staff. 177 City of Chanhassen Financial Management Policies 12 | P a g e Only approved security broker/dealers authorized in Minnesota Statute § 118A.06 shall be utilized for safekeeping and custody. All financial institutions and broker/dealers must supply the following as appropriate:  Audited financial statements  Proof of Financial Industry Regulatory Authority (FINRA) certification  Proof of state registration  Completed broker/dealer questionnaire for firms who are not major regional or national firms  Certification of having read the City’s investment policy I. Broker Representations Cities must obtain from their brokers certain representations regarding future investments. The City will provide each broker with information regarding the City’s investment restrictions. Before engaging in investment transactions with the City, the supervising officer at the securities broker/dealer shall submit a certification stating that the officer has reviewed the investment policy and objectives, as well as applicable state laws, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving the City’s funds. J. Collateralization City funds must be deposited in financial institutions that provide at least $250,000 in government insurance protection. At no time will deposits in any one institution exceed the insured amount unless such excess amounts are protected by pledged securities. Pledged securities, computed at market value, will be limited to the following:  United States Treasury bills, notes, or bonds that mature within five years  Issues of United States government agencies guaranteed by the United States government  General obligation securities of any state or local government with taxing powers rated “A” or better, or revenue obligation securities of any state or local government with taxing powers rated “AA” or better, provided no single issue exceeds $300,000 for maturing not exceeding five years  Irrevocable standby letters of credit issued by Federal Home Loan Banks accompanied by written evidence that the bank’s public debt is rated “AA” or better  Time deposits that are fully insured by any federal agency In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110 percent (110%) of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City, subject to release by the City’s Finance Director. All certificates of deposit purchased by the City shall be held in third-party safekeeping by an institution designated as primary agent. The primary agent shall issue a safekeeping receipt to the City listing the specific instrument, rate, maturity, and other pertinent information. All deposits will be insured or collateralized in accordance with Minnesota Statute § 118. No other collateral except as designated above will be authorized for use as collateral for City funds. K. Safekeeping and Custody When investments purchased by the City are held in safekeeping by a broker/dealer they must provide asset protection of $500,000 through the Securities Investor Protection Corporation (SIPC) and the current required amount of supplemental insurance protection. 178 City of Chanhassen Financial Management Policies 13 | P a g e L. Diversification It is the policy of the City to diversify its investment portfolios to eliminate the risk of loss resulting from the overconcentration of assets in a specific maturity, issuer, or class of maturities. The portfolio, as much as possible, will contain both short-term and long-term investments. The City will attempt to match its investments with anticipated cash flow requirements. Liquidity is necessary to pay for recurring operations. Maturities should be extended beyond the dates necessary to meet these projected liquidity needs and should be staggered in such a way that avoids overconcentration in a specific maturity sector. Extended maturities may be utilized to take advantage of higher yields; however, no more than 20% of the total investment portfolio should extend beyond five (5) years and in no circumstance should any extend beyond ten (10 years). The portfolio will reflect diversity by class of maturity and issuer. The following limits are imposed for investments of a specific class:  Certificates of Deposit – At any one time, no more than 70% of the total portfolio shall consist of certificates of deposit. Maximum holdings for any one issuer of a certificate of deposit will be $250,000, or the amount insured by the Federal Deposit Insurance Corporation (FDIC), unless collateral is provided in accordance with this policy and Minnesota Statute § 118. Maximum holdings for any one issuer of collateralized certificates of deposit will be 5% of the total portfolio.  Government Securities – At any one time, no more than 70% of the total portfolio shall be invested in obligations of the federal government or its agencies.  State or Local Government Securities – At any one time, no more than 50% of the total portfolio shall be invested in State or local government securities. Maximum holdings for any one issuer of state or local government securities will be 10% of the total portfolio.  Money Market Funds – At any one time, no more than 70% of the total portfolio shall be invested in authorized money market mutual funds. M. Investment Reporting  Internal Reporting – Finance Department procedures shall ensure that investment portfolios are maintained on the City’s records system and reconciled monthly. A monthly internal report will be generated to show compliance with the investment policy  Quarterly Reporting – A quarterly report on the portfolio will be created for inclusion with the quarterly financial report provided to the City Council. N. Interest Earnings Interest earnings will be credited to all funds with a positive cash balance at the end of each month, based on average cash balances during that month. Market value adjustments will be credited or debited to all funds with a positive cash balance based on average cash balances during that month. The City will use the average yield of the one-year Treasury note as a benchmark for performance comparisons. O. Conclusion The intent of this policy is to ensure the safety of all City funds. The main goal of the City will be to achieve a benchmark rate of return while maintaining the safety of principal. 179 City of Chanhassen Financial Management Policies 14 | P a g e PUBLIC PURPOSE EXPENDITURE POLICY A. Purpose The City Council recognizes that public funds may only be spent if the expenditure meets a public purpose, and the expenditure relates to the governmental purpose for which the City was created. An expenditure that Minnesota Statute specifically or implicitly authorizes is considered a valid public purpose expenditure. The meaning of “public purpose” is constantly evolving. The Minnesota Supreme Court has followed a broad approach and has generally conclude that “public purpose” means an activity the meets ALL the following standards:  The activity will primarily benefit the community as a body  The activity is directly related to functions of government  The activity does not have as its primary objective the benefit of a private interest whether profit or non- profit This policy is intended to provide guidelines regarding which expenditures are for public purposes and authorized in accordance with the City’s annual budget process, and which expenditures are not considered to fall within the public purpose definition and are therefore not allowed. B. Permitted Expenditures for Meals and Refreshments Use of City funds in reasonable amounts for meals and/or refreshments for elected and appointed City officials and employees are permitted in the following circumstances, with Department Head approval: 1) City-sponsored events of a community-wide interest where staff are required to be present (e.g., 4 th of July, National Night Out, Feb Fest, etc.) 2) City Council, boards, and commissions meetings held during or adjacent to a meal hour 3) Meetings related to City business at which the attendees include non-City representatives 4) Professional association meetings, conferences, and training when meals are included as part of the registration or program fee, or in accordance with the travel policy 5) Election judge training and duty 6) Employee training and events 7) Annual recognition events for volunteer and non-employees 8) Fire department meetings and in-house training sessions 9) Multi-department meetings scheduled during or adjacent to a meal hour when no other meeting time is available 10) Work activities requiring continuous service when it is not possible to break for meals (e.g., election days, water main breaks, emergency snow removal, public safety responses) 11) Healthy snacks and incentives of moderate value provided to attendees of safety, health, and wellness programs for City employees 12) Events recognizing completion of a significant work-related project (City Manager approval required) 13) Reimbursable travel expenses for employees and councilmembers are outlined in the City of Chanhassen Personnel Policy. 14) The City will not purchase or reimburse any employee, councilmember, or agent for the purchase of alcohol. The costs of these meals are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. 180 City of Chanhassen Financial Management Policies 15 | P a g e C. Memberships and Dues The City Council has determined that the City will fund memberships and dues in professional organizations and City social and community organizations when the purpose is to promote, advertise, improve, or develop the City’s resources. In addition, memberships and dues will be allowed for employees, councilmembers, and commission members if the dues promote primarily educational opportunities related to their field or assigned duties and are not solely for personal interest or gain. The costs of these memberships and dues are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. D. Employee Recognition Program The City Council recognizes the hard work and service performed by the employees of the City through a formal Employee Recognition Program. The Council believes the benefits of attracting, retaining, and motivating employees through an Employee Recognition Program support employee job satisfaction, which in turn impacts cooperation and productivity. The result is to provide excellent public and customer service to better serve the interests of the citizens of the community. The Employee Recognition Program is considered additional compensation for work performed by employees but is entirely depending on receiving funding from year-to-year. Service recognition awards shall be given to all regular and full-time employees who have completed continuous years of service. The following awards have been established: Years of Service Award Five (5) Certificate and $50 Ten (10) Certificate and $100 Fifteen (15) Certificate and $125 Twenty (20) Certificate and $150 Twenty-five (25) Certificate and $175 Thirty (30) Certificate and $225 Thirty-five (35) Certificate and $275 Forty (40) Certificate and $500 Forty-five (45) Certificate and $750 The costs of these recognition awards are included within individual department budgets. These budgets are approved annually by the City Council as a part of the overall budget approval process which includes a public hearing on the proposed budget. The City supports events that are planned and paid for by employees. Examples of such events include, but are not limited to, the summer picnic, potluck meals, and holiday parties. The council understands that these events may occur during normal working hours and if approved by the City Manager or his/her designee, employees will not be required to use vacation or compensatory time for such events. The City Manager has the authority to approve other forms of recognition including issuance of flex time or compensatory time as he/she sees appropriate. E. Credit Card Use The use of credit cards by any employee otherwise authorized to make purchases on behalf of the City is permitted, provided that purchases made by credit card comply with all statutes, rules, and/or City policy 181 City of Chanhassen Financial Management Policies 16 | P a g e applicable to purchases. The use of City credit cards shall be limited to purchases on behalf of the City and for no other purpose. All purchases on City credit cards are required to have detailed supporting receipts. In addition, all monthly credit card statements are to be reviewed by the employee’s department head and signed for approval. F. Uniforms, Clothing, and Apparel The City purchases uniforms, clothing, and apparel considered necessary for safety or for visible staff recognition by the public (e.g., safety footwear, safety glasses, shirts with the City logo for building inspectors and other staff who interact with the public). 182 City of Chanhassen Financial Management Policies 17 | P a g e PURCHASING POLICY A. Introduction Purchasing policies and procedures are required because they:  Ensure purchases conform to legal requirements  Prevent expenditures from exceeding the budget  Provide proper documentation for purchases  Prevent payment for items not received  Ensure accurate accounting  Provide payment of all bills within 35 days of receipt  Prevent duplicate payments on the same invoice All purchasing by local government units is regulated by State law. Because of these laws and because of the unique nature of budget and tax levy procedures for funding City government, all City employees must conform to these purchasing policies and procedures. The Finance Department will review and approve all purchases and employee reimbursements and will ensure that all purchases and payments are legal, properly coded, and well documented. B. Quick Reference Guide for Purchases The table below shows the required quotes, bids, payment options, and approvals needed for various purchase amounts. All purchases must be included in the operating budget or Capital Improvement Plan. Purchases of professional services are included in a separate section. Amount of Purchase Quotations or Bid Needed* Payment Request Options Approval Needed Prior to Purchase? $5,000 or less None Credit Card Check Request Department Finance City Manager City Council Yes No No No $5,001 - $10,000 Two written quotes or proposals Credit Card Check Request Department Finance City Manager City Council Yes No No No $10,001 - $25,000 Two written quotes or proposals Credit Card Check Request Department Finance City Manager City Council Yes Yes Yes No $25,001-$175,000 Two written quotes or proposals Check Request Department Finance City Manager City Council Yes Yes Yes Yes Over $175,000 Sealed bids Check Request Department Finance City Manager City Council Yes Yes Yes Yes *If the purchase is over $25,000 Council approval is required prior to the purchase. However, Council approval is not required on purchases over $25,000 for regular utility bills, insurance premiums, payments due to other units of government, or payments required to be made before the next regular meeting of the Council to avoid endangering public safety, damaging public or private property, or interrupting City services. 183 City of Chanhassen Financial Management Policies 18 | P a g e C. Professional Services The same purchase amount thresholds apply to approvals for professional services; however, services typically utilize a Request for Proposal (RFP) process versus quote or bids. Utilizing an RFP process, bid, or quote is required for soliciting professional services that exceed $25,000 except when an established consultant pool is in place. For professional services less than $25,000, or when utilizing an established consultant pool, direct solicitation and negotiation can be utilized. Unique professional services are not required to utilize an RFP process, if those professional services are specialized or based on specific expertise or professional abilities. All professional services should have a written agreement. Section K contains additional information on agreement processing. D. Ethics/Vendor Relationships The City holds its employees to the highest ethical standards. Purchases shall be conducted so they foster public confidence in the integrity of the City’s procurement system, and open and free competition among prospective suppliers. In keeping with this value, employees should avoid the following practices when making purchases on behalf of the City:  Circumventing competitive bidding requirements – Examples of this include: o Splitting purchases so that they can be made through several smaller purchases o Using the emergency procedure process when no true emergency exists o Using a sole source exemption when competition is available  Denying one or more vendors the opportunity to bid on a contract – Examples of this include: o Using unnecessary restrictive specifications o Pre-qualifying bidders on a discriminatory basis o Removing companies from a bidders list without just cause o Requiring unnecessarily high bonding  Giving favored vendors an unfair advantage – Examples of this include: o Providing vendors with information regarding their competition’s offers in advance of a bid opening o Making information available to certain vendors and not to others o Giving certain vendors inaccurate or misleading information  Accepting gifts from vendors – Examples of this include: o Minnesota Statute § 471.895 prohibits government employees from receiving gifts except where they are included as part of the cost of a product, good, or service provided (such as a meal provided as part of a conference)  Purchasing personal items from a vendor using government pricing E. Environmentally Preferred Products Environmentally preferable products are goods and services that have a lesser or reduced effect on human health and the environment when compared to other goods and services that serve the same purpose. They contain recycled content, are sustainably harvested, are made with less toxic materials, or conserve energy or water. The Minnesota Pollution Control Agency website for sustainable purchasing provides several tips to consider when purchasing: Sustainable government purchasing | Minnesota Pollution Control Agency (state.mn.us). 184 City of Chanhassen Financial Management Policies 19 | P a g e F. Authorization The City has a decentralized purchasing program where individual departments are responsible for making their own purchases. Front desk administrative staff can assist with purchasing supplies maintained in the office supply closet, paper, and small office furniture. The steps in the payment authorization process are: 1) Determine the need for commodities and services 2) Research the cost of the purchase and determine the proper purchasing alternative 3) Determine the appropriate account coding and whether there are sufficient funds available in that budget line item 4) Forward the request to the department director or designee for approval (review the Quick Reference Guide to determine if Finance Director, City Manager, and/or City Council approval is required) 5) Commodity or service is ordered 6) Commodity is received or service is performed 7) Department director forwards request for payment with invoice to the Finance Department for approval and input into the financial system 8) Payment is made by the Finance Department 9) Claims roster is presented to the City Council for approval G. Purchasing Alternatives 1) Quotes If a purchase is estimated to cost at least $5,001, but not exceed $175,000, the purchase may be made either by sealed bids or by direct negotiation based on quotations. If a purchase is made in this range, staff members are required to obtain at least two written quotes. If the quotes are not written, the requestor who received the verbal quote must document the verbal quote in writing. All such quotes must be forwarded to the Finance Department with the purchasing documents (invoices). 2) Sealed Bids A formal sealed bid process is required for all purchases over $175,000 except for professional services. Online (electronic) bidding platforms are acceptable to use. A published notice of bid is required in the official City newspaper at least seven days in advance of bid opening. The published notice must state where the plans and specifications can be obtained by bidders and specifically, where the bid opening will be held. The notice may also be published on the City’s official website; however, this publication is in addition to the official newspaper publication. All bid openings, preparation of all specifications, and required authorization for plans and specifications are to be administered by the originating department. The Council must formally approve the contract. 3) Sole Source Purchases If there is no ability to solicit multiple bids, departments must demonstrate that the purchase from a particular vendor is sufficiently justified as sole source. Sole source means that a single vendor is uniquely qualified to meet the department’s procurement objective. To be considered a sole source and therefore exempt from the bid process, one of the following conditions must be met:  The actual product or service needed is the only one that will meet the department’s need or requirement, and it can only be purchased from one source (manufacturer or distributor)  The product or service must match or be compatible with current equipment or services  The product needed is specifically required for use in conjunction with a grant or contract  The service needed is controlled or mandated by the local, state, or federal government  The service is artistic  An unusual or compelling urgency exists 185 City of Chanhassen Financial Management Policies 20 | P a g e If the need meets one of the above criteria, the department can negotiate with the vendor directly. 4) Best Value For the purposes of construction, building, alteration, improvement, or repair services, “best value” procurement is an option subject to the limits contained in Minnesota Statute § 16C.28 Subd. 1. 5) State, County, and Other Cooperative Purchasing Contracts The City participates in the State of Minnesota Cooperative Purchasing Venture (CPV). This enables participants to buy goods and services at a reduced cost under the terms of contracts already negotiated by the State of Minnesota. Participation in other purchasing cooperatives is encouraged by all departments. If a product or service will be purchased under the state contract the vendor should be informed. When completing the purchasing paperwork, it should be noted that that purchase is per state contract and indicate the state contract number. Per Minnesota Statute § 471.345 Subd. 15, if a contract is estimated to exceed $25,000, the City must consider the availability, price, and quality of supplies, materials, or equipment available through the CPV before purchasing through another source. 6) Emergency Purchases Emergency situations may arise where the normal purchasing process cannot be followed for the procurement of goods and services. An emergency means an unforeseen combination of circumstances that calls for immediate action to prevent a disaster from developing or occurring. Minnesota Statute § 12.29 gives the Mayor the authority to declare a local emergency for up to three days, which period may be extended by the City Council. During such an emergency, if authorized by the City Council, the City is not required to use the typically mandated procedures for purchasing and contracts. During that time, the Council may waive compliance with the prescribed purchasing guidelines, including compliance with Minnesota Statute § 417.345, Uniform Municipal Contracting Law. Whenever possible the current purchasing policies and procedures should be followed even when an emergency is declared, but as described above if the emergency requires speedy action essential to the health, safety, and welfare of the community and if there has been an emergency declaration, the standard purchasing policies and procedures can be waived in accordance with Minnesota State § 12.37. 7) Request for Proposals (RFP) RFPs may be used to solicit proposals for professional services. Typical information to address in RFPs includes:  Background and scope of the project  The project’s budget to ensure that the proposals stay within that range  Proposal requirements should include adequate information to allow for proper review and evaluation, including: o Description of firm and qualifications, including any specialized experience related to the project o A list of similar projects the firm has completed o Project timetables including an estimate of hours, breakdown of hours by phase, and the City’s expectation for a completion date o Designation of a firm principal who will oversee the project o Résumés for key staff who will work on the project o Statement that either no subcontractors are allowed or that all subcontractors will be identified and are subject to the City’s approval  Not to Exceed or Lump Sum Fee to provide the service along with a fee schedule  Description of the City’s selection process 186 City of Chanhassen Financial Management Policies 21 | P a g e  City’s evaluation criteria, which typically may include: o Quality and thoroughness of the proposal o Similar experience and/or expertise o References o Cost estimate  The following statements must be included: o “The City reserves the right to reject any and all proposals, waive all technicalities, and accept any proposal deemed to be in the City’s best interest.” o “Proposers are solely responsible for delivery of their proposal to the City before the deadline. Any proposal received after the deadline will not be considered and will be returned.”  Submittal deadline information: date, time, project name, and addressee  Information about where questions should be directed (Note – staff should make sure that all proposers are given the same information) Attach a copy of the agreement proposed to be used for the project, including the City’s insurance requirements. The agreement includes provisions to which the firm must agree, so it is important that they see the agreement upfront. It is suggested the RFP be submitted to the City attorney for review prior to distribution. 8) Leases All lease agreements require approval from the Finance Department and possibly legal counsel prior to initiating or modifying a lease. 9) Online Purchases The following guidelines are recommended for online purchases:  All addresses for secure purchasing sites should have an https:// prefix  No purchase should be made from a City account while connected to any public Wi-Fi service  Whenever possible avoid making credit card purchases over the telephone  City credit card numbers should not be stored on any ecommerce site  Avoid online purchases from sites located outside the United States H. Payment The City uses various processes in making payments for goods and services. 1) Standard Purchase Orders Purchase orders are used when required by the vendor to acknowledge the City’s request for goods and services. A copy of the purchase order will be sent to the vendor when requested. Once an invoice is received and the purchase order complete, the purchase order should be attached to the invoice and authorization for payment to the Finance Department. 2) Accounts Payable Payments The Finance Department policy is for invoices to be paid on one of the weekly claims lists. Invoices submitted by 3:00 p.m. on Tuesday will be paid on Thursday if due. Payments to be processed electronically will be credited to vendor bank accounts on the following Monday or the next business day if Monday is a holiday. 3) Blanket Purchase Orders, Charge Accounts, Online Accounts, and House Accounts The City uses blanket purchase orders, charge accounts, and house accounts for frequently used vendors. This process requires submission of receipt with an account code and department approval. All new open accounts must be authorized by the requesting department and Finance department. House accounts are not to be used for personal purchases. Use of City online accounts for personal purchases is strictly prohibited. Violation can result in disciplinary action and/or termination. 187 City of Chanhassen Financial Management Policies 22 | P a g e 4) Invoices Invoice must be included for any accounts payable payment, purchase order, or expense voucher along with proper authorization. Documentation should be included when entering the information in the accounts payable software system. 5) Statements The Finance Department tracks all statements – reviewing old invoices or credits. For certain vendors where the City has open accounts, accounts are paid once a month after matching invoices to the statement. 6) Account Coding All requests for payment including purchase orders, invoices, or expense vouchers must have an 11-digit code (Fund-Dept-Object) to process payment. Refer to the department budget for the line-item code. A description of the goods or services provided should be included. 7) Credit Cards The City issues credit cards to some staff members to allow for more efficient purchasing and to make purchases at businesses that do not allow open accounts. The Finance Department issues credit cards as requested by department heads. All credit cards have a transaction limit and overall credit limit. Credit card statements must be reviewed each month and each transaction must have a detailed receipt. Department heads should code and sign off on all transactions and monthly statements and forward to the Finance Department. 8) Electronic Funds Transfer Electronic Funds Transfers (EFT) may be required in some cases to complete a business transaction. These purchases need to follow all other standard guidelines for payment processing. The City’s preference is to push (initiate) these transactions versus having them pulled from the bank account, but under certain circumstances pull transactions are allowed. 9) Expense Reimbursement A complete and signed authorized form is required for reimbursement of employees for City-related expenses. All requests must contain proper account coding, department head approval, and original itemized receipts. I. Prompt Payment of City Bills State law requires municipalities to pay obligations within a standard payment period except where good faith disputes exist. The City is required to pay invoices within 35 days of receipt. The date of receipt is defined as the completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the invoice for the delivery of goods, whichever is later. The City has the responsibility to notify vendors of invoice errors within 10 days of receipt. Minnesota Statute § 471.425 requires the City to calculate and pay interest of 1 ½ percent per month on bills not paid within 35 days. The minimum monthly interest penalty payment is $10.00 on any one overdue bill of $100 or more. For unpaid balances less than $100, the actual interest penalty of 1 ½ percent per month is due the vendor. Purchases or contracts for service with a public utility or telephone company are not subject to the requirements of this statute. J. Final Payments on City Construction Contracts The State of Minnesota requires the filing of Form IC-134 prior to the final payment of any contract involving employees under Minnesota Statute § 270C.66 CONTRACTS WITH STATE: WITHHOLDING. 188 City of Chanhassen Financial Management Policies 23 | P a g e Before final payment can be made on any contract which involves the payment of wages by a contractor of the City to any employee, or subcontractors with employees that performed work on a job for the City, the contractor must furnish to the City a copy of Form IC-134 that has been certified by the Minnesota Department of Revenue. These forms should be kept on file in with all the other contract documents for possible review by the auditors. K. Agreement Processing Agreements need to be reviewed by the City Attorney unless they follow a previously used format, such as Standard Form of Agreement or Contracts for Private Redevelopment. If attachments to the agreement modify the agreement or provide new terms the agreement should be reviewed by the City Attorney prior to submission for City Council and/or signatures. The City Attorney must review an agreement if it is written on the other party’s form or if a special agreement is drafted. Department heads may authorize agreements up to $5,000 in value. The City Manager is authorized to sign agreements up to $25,000 in value, however he/she may delegate the authority for approval of such agreements. The Finance Director must also authorize agreements between $10,001 and $25,000. Council authorization is required where a contract exceeds $25,000. These agreements should be signed by the Mayor and City Manager. An original signed copy of the agreement should be returned to the City. L. Capital Outlay and Capital Assets 1) Capitalization Threshold Capital outlay purchases are for tangible items costing $10,000 or more and having a life expectancy of two years or more. These items are typically coded to expense codes beginning with “47xx”. Delivery charges, sales tax, and other related items should be included as a cost of the item. The capital asset is recorded at the total cost to place the asset in its intended location and condition for use. 2) Acquisition When a capital asset is purchased, a capital asset form should be completed by the department making the purchase and sent to the Finance Department. Vendor invoices should be included to support the amount recorded. 3) Tracking and Transfer Once a capital asset is recorded in the City’s financial system it is the responsibility of the assigned department to notify the Finance Department of any assets that have been transferred to a different department. A physical account of all capital assets should be done each year by each department. The Finance Department will provide a capital assets list for this purpose. Any discrepancies should be noted by the department. 4) Deletion or Disposal of Capital Assets When a capital asset is sold or disposed of the assigned department must complete a capital asset form with the required information for the Finance Department to remove the asset from the financial system. This includes items that are disposed of, sold, or traded in. M. Technology Purchases All technology purchases, including hardware and software purchases and agreements, must be reviewed, and approved by the IT Manager before purchase. The IT Department will coordinate and facilitate all technology purchases and agreements for individual departments and the enterprise as a whole. New software and technology, providing enhanced capabilities not previously deployed by the City, must also be approved by the City Manager. 189 City of Chanhassen Financial Management Policies 24 | P a g e N. Disposal of Surplus Property 1) Auction The City disposes of surplus vehicles and equipment through public sale in accordance with Council policy. Throughout the year the City collects items to be sold at public auction and sends them to an auctioneer with a description and number of items to be sold. The auction house forwards a tabulation of the bids received along with payment. The information is reviewed by the equipment manager and payment is forwarded to the Finance Department. A capital asset disposal form must be filled out when an item sold at auction was listed in the City’s financial system. 2) Computer Equipment When computer equipment has reached the end of its useful life with the City it may be disposed of in one of the following ways:  Sealed bids  Donation to non-profit or governmental agency (City Manager approval required)  Sold at auction  Recycle through an authorized computer recycling vendor  Dispose of as waste O. Procurement Policies when Using Federal Dollars/Grants The City has a separate Policies and Procedures for Federal Awards Administration for the use of federal grant funds. 190 City of Chanhassen Financial Management Policies 25 | P a g e ACCOUNTS PAYABLE AND EFT PAYMENTS POLICY A. Purpose The purpose of the policy is to ensure that payments are initiated, executed, and handled in a secure manner and to ensure that adequate banking controls are maintained. B. Purpose This policy shall establish financial controls and management procedures for all payments. Payments are made by check, Electronic Funds Transfers (EFT), or by purchasing card. EFT payments include Automated Clearing House (ACH) transfers and wire payments. C. Payment Processing  All new vendors must be authorized by the Assistant Finance Director or Finance Director  Qualified vendors must complete and return a Form W-9 “Request for Taxpayer Identification Number and Certification” to the Finance Department  Vendors outside the United States must complete and return the appropriate Form W-8 before goods or services are ordered and payment is made  Payments are to be made on original invoices received from vendors, and not solely from a vendor statement  Accounts payable staff will verify the information contained on the invoice, including the vendor name, address, purchase order if applicable, and amount  Qualified claims will be paid within 35 days of receipt  Payments made after 35 days on undisputed invoice will include interest per Minnesota Statute § 461.425  Invoices will be submitted and paid according to the timeline established by the Finance Department  All invoices must be verified by the person who placed the order and approved through the City’s established approval process  The Finance Department will separate roles and responsibilities of employees performing accounts payable duties to ensure appropriate segregation of duties, in an attempt to reduce the risk of fraud and error  Bank activity will be monitored daily for unusual and unexpected transactions  Reconciliation of bank activity to the general ledger will be performed in a timely manner with all exceptions resolved.  All paid claims will be reported to the City Council in accordance with established City policies D. EFT Payments  Vendors requesting EFT payments will provide banking information on a form provided by the City or Corpay  Accounts payable staff or Corpay will independently confirm the banking instructions with the vendor to prevent fraud and strengthen the integrity of the data  All EFT payments will be initiated by secure computer-based systems  The Finance Director will designate a primary administrator to manage and control access to the systems used to process EFT transactions  The primary administrator shall ensure that adequate separation of duties exists in accordance with accepted internal control standards  The mechanism by which EFT payment requests are communicated to the disbursing bank will have adequate controls to prevent unauthorized access (these controls should include password protected user accounts, PINs, a designated administrator, and/or multi-factor authentication)  Positive pay and/or filters will be used for EFT payments 191 City of Chanhassen Financial Management Policies 26 | P a g e  EFT payments require that one employee initiate the transaction, and another approve the transaction  The procedures to initiate, approve, record, and report an EFT payment are subject to the same financial policies, procedures, and controls that govern disbursements made by any other means  For recurring EFT payments, the administrator will coordinate the establishment of a template with receiving and disbursing bank information that may not be altered without the approval of two authorized signers E. Payment by Check  Blank check stock will be kept in a secure, locked location  Checks will not be issued to “Cash”  Positive pay will be used for all payments made by check 192 City of Chanhassen Financial Management Policies 27 | P a g e CAPITAL IMPROVEMENT PLAN POLICY A. Purpose As the demand for services and the cost of building and maintaining the City’s infrastructure continues to increase, a methodology must be employed that provides a realistic projection of community needs, the meeting of those needs, and a framework to support City Council prioritization of those needs. A Capital Improvement Plan (CIP) is a community planning and fiscal management tool used to coordinate the location, timing, and financing of capital improvements over a multi-year period. B. Scope The CIP includes the scheduling of public improvements for the community over a five-year period and considers the community’s financial capabilities as well as its goals and priorities. Capital improvements include major expenditures such as:  Purchase of major equipment (e.g., vehicles, playground equipment, snowplows)  Acquisition of land for a public purpose (e.g., for a park or facility)  Construction, expansion, or major renovation of a public facility or infrastructure  Related planning, engineering, design, and feasibility costs C. Benefits of a CIP  It ensures the timely repair and replacement of aging infrastructure  It provides a level of certainty for residents, businesses, and developers regarding the location and timing of public investments  It identifies the most economical means of financing improvement projects  It eliminates unanticipated, poorly planned, and unnecessary capital expenditures  It eliminates sharp increases in taxes, user fees, and debt levels to help cover unexpected capital improvements  It helps to ensure that patterns of growth and development are consistent with the comprehensive plan  It helps to balance desired public improvement with the community’s financial resources D. Features of a CIP The CIP includes the following information for each proposed item:  A description and justification for the proposed capital improvement  A narrative describing the budget impact of the improvement  Total expenditures by year for the capital improvement  Funding sources by year for the capital improvement  Priority of the capital improvement  Additional information such as useful life, type of improvement, etc. E. CIP Development Process  Department heads submit a list of capital improvement projects  City staff works to consolidate and prioritize the recommended projects into the proposed CIP  Funding sources for each projected are analyzed  If debt issuance is required, the impact of the debt on property taxes, utility rates, or other user charges is analyzed and compared to existing taxes, utility rates, and other user charges  The preference of Council is to limit new debt to the following: o Special assessment funded portion of a project o That portion of a project that will be repaid from tax increment 193 City of Chanhassen Financial Management Policies 28 | P a g e o Major new facilities, such as a new City Hall or Regional Park  The overall CIP should have an acceptable impact on tax levy, total debt, and utility rate levels  The City Council will evaluate the proposed CIP and approve the projects deemed necessary and affordable  The CIP is linked to the budget – the first year of the CIP is known as the capital budget, and when adopted becomes part of the annual operating budget 194 City of Chanhassen Financial Management Policies 29 | P a g e CAPITAL ASSETS POLICY A. Purpose It is essential for financial reporting and cost accounting purposes that City departments follow a uniform policy for capitalizing expenditures. Capital expenditures are used to acquire assets or improve useful life of existing assets. The purpose of the capital assets policy is to define the accounting practices and procedures that will ensure effective and accurate documentation of the value of capital assets and their corresponding depreciation to be reported in the City’s financial reports. B. Capitalization Thresholds The City will maintain a schedule of individual capital assets with an original cost equal to or greater than the amounts shown below and an estimated useful life of greater than two years: Asset Type Threshold Land and Land Improvements Always Construction in Progress Track and capitalize when complete Easements $50,000 Buildings and Building Improvements $50,000 Infrastructure $100,000 Machinery and Equipment $10,000 Leased Assets $10,000 Intangible Assets $50,000 C. Recording Capital Assets Capital assets should be recorded and reported at historical cost. When the historical cost of a capital asset is not practicably determinable, the estimated historical cost of the asset should be determined by appropriate methods. Estimated historical cots should be identified in the records, including the basis of determination. D. Contributed (Donated) Capital Acceptance of contributions of capital assets shall be in accordance with applicable Minnesota Statutes and shall be approved by the City Council. Contributed capital assets should be recorded and depreciated in the same manner as all other capital assets. Donated capital assets should be recorded at fair value at the time of acquisition. In addition, capital assets acquired through contribution from an outside source should be identified in the records of the City, including documentation of the actual or estimated value and the basis of determination. E. Intangible Assets Intangible assets possess three characteristics:  Lack of physical substance;  Initial useful life in excess of one year; and  Nonfinancial in nature Examples of intangible assets include easements, land use rights, patents, trademarks, copyrights, or software that is purchased, licensed, or internally generated. An intangible asset should be recognized in the statement of net position only if it is identifiable. This means the asset can either be:  Sold, transferred, rented, or exchanged, or 195 City of Chanhassen Financial Management Policies 30 | P a g e  Arose from contractual or other legal rights, regardless of whether those rights are transferable or separable Donated intangible assets should be recorded at fair market value as of the donation acceptance date. F. Improvements The City will maintain its assets to protect its capital investment and to minimize future capital expenditures. Capital asset improvement costs should be capitalized if:  The costs exceed the capitalization threshold, and  One of the following criteria is met:  The value of the asset or estimated life is increased by 25% of the original cost or life period, or  The cost results in an increase in the capacity of the asset, or  The efficiency of the asset is increased by more than 10% of its current value Otherwise, the cost should be classified as a repair and maintenance expense under the appropriate department and expense category. G. Depreciating Capital Assets Capital assets will be depreciated over their estimated useful lives unless they are:  Inexhaustible (i.e., land and land improvements, certain works of art and historical treasures), or  Construction work in progress For financial reporting purposes, the straight-line method will be used to calculate depreciation with no salvage value. No depreciation will be taken in the year of acquisition and a full year of depreciation will be taken in the year of retirement or disposition. For depreciation purposes, the following guidelines will be used to estimate the useful life of the asset: Buildings and Building Improvements Useful Life Buildings – wood frame 30 years Buildings – brick/block 30 years Buildings – temporary/portable 20 years Roofing 20 years Siding 20 years HVAC/Plumbing/Electrical systems 20 years Fire suppression systems 10 years Security systems 10 years Cabling 10 years Flooring 10 years Elevators 20 years Windows 15 years Infrastructure Useful Life Streets, including curb and gutter 30 years Storm drain systems 30 years Parking lots 25 years Sidewalks 25 years Pedestrian bridges 25 years 196 City of Chanhassen Financial Management Policies 31 | P a g e Paved trails 25 years Streetlights 25 years Water/Sewer mains and lines 30 years Water storage facilities 30 years Water treatment plants 30 years Lift stations 30 years Other Improvements Useful Life Fencing and gates 10 years Outside sprinkler systems 20 years Athletic fields, bleachers 25 years Septic systems 20 years Swimming pools 20 years Tennis, basketball, other sport courts, skate park equipment 25 years Fountains 20 years Retaining walls 20 years Outdoor lighting 20 years Monuments 10 years Traffic signals 20 years Light poles 20 years Landscaping and trees 20 years Boat launch pads 25 years Equipment, Machinery, and Vehicles Useful Life Appliances 5 years Audio/Visual equipment 5 years Business machines and office equipment 5 years Radio and communications equipment 10 years Computer equipment and software 3 years Furniture and cabinets 10 years Recreational/Athletic Equipment 10 years Water softeners/heaters 5 years Grounds equipment – mowers, etc. 8 years Machinery 7 years Tools 5 years Playground equipment 10 years ATVs and other utility vehicles 5 years Motor vehicles – cars and light trucks 8 years Light equipment 8 years Street sweepers 8 years Heavy trucks 10 years Heavy equipment – loaders, graders 10 years For items not listed, staff will research and determine an appropriate useful life. 197 City of Chanhassen Financial Management Policies 32 | P a g e H. Historical Treasures and Works of Art Historical treasures and works of art are items which are considered inexhaustible and held for public exhibition, educational purposes, or research in enhancement of public service instead of financial gain. Examples are paintings, sculptures, photography, maps, manuscripts, musical instruments, recordings, film, furnishings, artifacts, tools, weapons, and other memorabilia. These items are generally considered inexhaustible and are, therefore, not depreciated. 198 City of Chanhassen Financial Management Policies 33 | P a g e DEBT MANAGEMENT POLICY A. Purpose The purpose of the debt policy is to ensure that debt is used wisely, and that future financial flexibility remains relatively unconstrained. Debt is an important mechanism to fund capital expenditures. It can reduce long-term costs due to inflation, prevent lost opportunities, and equalize the costs of improvements to present and future constituencies. Debt management is an integral part of the financial management of the City. Adequate resources must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively controlled to amounts that are manageable and within levels that will maintain or enhance the City’s credit rating. A goal of debt management is to stabilize the overall debt burden and future tax levy requirements to ensure that issued debt can be repaid and prevent default on any municipal debt. A high debt level places a financial burden on taxpayers and can create economic problems for the community. The debt policies ensure that the City’s outstanding debt does not weaken the City’s financial structure, provides manageable limits on debt, and allows for the best possible credit rating. B. Conditions for Issuance 1) The City will confine long-term borrowing to capital improvements, equipment, or projects that have a life of at least five years and cannot be financed from current revenues. 2) Capital equipment with a useful life greater than five years may be financed with equipment certificates, with a bond term of ten years or less. 3) Minnesota Statute § 475.53 limits net general obligation debt to less than 3% of the estimated market value of taxable property in the City. 4) The City shall use a competitive bidding process for the sale of debt unless the use of a negotiated process is warranted due to adverse market conditions, timing requirements, or a unique pledge or debt structure. The City will award competitively issued debt on the true interest cost (TIC) basis. 5) The City should strongly consider market conditions (i.e., interest rates, construction market) when planning for the issuance of debt. The City should consider issuing debt, rather than paying cash, when interest rates are lower. 6) Debt should be structured in a manner that distributes cost and benefits appropriately. Intergenerational equity aspects should be considered when financing capital assets. The debt payments should be distributed over the useful life of the asset. 7) Long-term forecasts should support the assumption that the City will be able to repay the debt without causing financial distress. 8) Interfund borrowing for periods of more than one year shall only be undertaken for capital expenditures. A payment schedule for the borrowed amounts shall be established by the City Council. Interest charges for interfund loans utilizing tax increment bonds will be in accordance with Minnesota Statute § 469.178, Subd. 7. C. Restrictions on Debt Issuance 1) Where possible, the City will issue revenue (including general obligation backed revenue) or other self- supporting type bonds instead of general obligation bonds. 2) The City will not use long-term debt for current operations. 3) The City should not issue debt with a longer amortization period than the life of the asset being financed. 4) When possible, the City should use pay-as-you-go financing for equipment and other minor capital assets. D. Financial Limitations 1) The City will strive to keep the total maturity length of general obligation bonds below 20 years and structure the bonds to allow for retirement of at least 50% of principal within 2/3 of the term of the bond issue. Maturity length of up to 30 years may be considered for new facilities. 199 City of Chanhassen Financial Management Policies 34 | P a g e 2) The City shall typically issue debt with level principal and interest payments. 3) Bond rating categories shall be used as a means of assessing the City’s financial condition. The City will strive to achieve and maintain a ratio of governmental funds debt service to expenditures that will result in adequate, or better than adequate, debt and contingent liability profile rating from rating agencies. 4) Direct debt is the amount of general obligation principal or lease obligations supported by taxes that are outstanding for the City only. Direct debt per capita shall not exceed $5,000. Direct debt as a percentage of the City’s taxable market value shall not exceed 2%, excluding revenue-based debt. 5) Bond issues may require a special debt levy. The amount of the City’s property tax levy dedicated to debt service (principal and interest) shall not exceed 30% of the total property tax levy (levy does not include special assessments, tax abatements, or tax increments). 6) The City will maintain regular communications with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond statement. The City will comply with Securities and Exchange Commission (SEC) reporting requirements. 7) The City is committed to providing continuing disclosure to certain financial and operating data and material event notices as required by the SEC Rule 15c2-12. The Finance Department shall be responsible for the preparation of all disclosure documents and releases under Rule 15c2-12. 8) When feasible, the City will refund bonds to reduce interest costs and evaluate the use of debt reserves to lower annual debt service. Refunding of outstanding debt shall only be considered when present value savings of at least 3% of the principal amount of the refunded bonds are produced, according to Minnesota Statute §475.67 Subd. 12. Savings from refundings will be distributed evenly over the life of the refunded bonds unless special circumstances warrant a different bond structure. 9) Debt reserve funds will be examined at least annually to ensure adequate funding balances and funding progress. 10) The City should maintain the highest credit rating possible. E. Professional Service Providers Municipal financial advisors should be selected through a process of evaluating formal proposals every ten years. Selection should be based on, but not limited to, experience with the type, size, and structure of the bonds typically issued, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. Proposals for bond counsel should be solicited and considered on an occasional or as-needed basis. Consideration should be given to experience with municipal debt, ability to commit sufficient time to accomplish necessary tasks, and lack of potential conflicts of interest. The City should strategically maintain good relations with rating agencies and a positive perception in the marketplace. 200 City of Chanhassen Financial Management Policies 35 | P a g e POST-ISSUANCE COMPLIANCE POLICY FOR TAX-EXEMPT BONDS A. Purpose The City of Chanhassen issues tax-exempt governmental bonds to finance capital improvements. As an issuer of tax-exempt governmental bonds, the City is required by the terms of §§ 103 and 141-150 of the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder (the “Treasury Regulations”), to take certain actions subsequent to the issuance of such bonds to ensure the continuing tax- exempt status of such bonds. In addition, § 6001 of the Code and § 1.6001-1(a) of the Treasury Regulations, impose record retention requirements on the City with respect to its tax-exempt governmental bonds. This Post- Issuance Compliance Policy is designed to ensure that the City complies with its post-issuance compliance obligations under applicable provisions of the Code and Treasury Regulations. B. Responsible Parties The Finance Director of the City shall be the party primarily responsible for ensuring that the City successfully carries out its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations. The Finance Director will be assisted by the staff of the Finance Department of the City and by other City staff and officials when appropriate. The Finance Director of the City will also be assisted in carrying out post- issuance compliance requirements by the following: 1) Bond Counsel (the law firm primarily responsible for providing bond counsel services for the City) 2) Municipal Advisor (the organization primarily responsible for providing financial advisor services to the City) 3) Paying Agent (the person, organization, or City officer primarily responsible for providing paying agent services for the City) 4) Rebate Analyst (the organization primarily responsible for providing rebate analyst services for the City) The Finance Director shall be responsible for assigning post-issuance compliance responsibilities to members of the Finance Department, other staff of the City, Bond Counsel, Paying Agent, and Rebate Analyst. The Finance Director shall utilize such other professional service organizations as are necessary to ensure compliance with the post-issuance compliance requirements of the City. The Finance Director shall provide training and educational resources to City staff who are responsible for ensuring compliance with any portion of the post-issuance compliance requirements of this Policy. C. Post-Issuance Compliance Actions The Finance Director shall take the following post-issuance compliance actions or shall verify that the following post-issuance compliance actions have been taken on behalf of the City with respect to each issue of tax-exempt governmental bonds issued by the City: 1) The Finance Director shall make sure that the Municipal Advisor prepares a transcript of principal documents 2) The Finance Director shall make sure that Bond Counsel files with the Internal Revenue Service (the “IRS”), within the time limit imposed by § 149(e) of the Code and applicable Treasury Regulations, an Information Return for Tax-Exempt Governmental Obligations, Form 8038-G 3) The Finance Director shall prepare an “allocation memorandum” for each issue of tax-exempt governmental bonds in accordance with the provisions of Treasury Regulations, § 1.148-6(d)(1), that accounts for the allocation of the proceeds of the tax-exempt bonds to expenditures not later than the earlier of:  Eighteen (18) months after the later of (A) the date the expenditure is paid, or (B) the date the project, if any, that is financed by the tax-exempt bond issue is placed in service; or 201 City of Chanhassen Financial Management Policies 36 | P a g e  The date sixty (60) days after the earlier of (A) the fifth anniversary of the issue date of the tax- exempt bond issue, or (B) the date sixty (60) days after the retirement of the tax-exempt bond issue. Preparation of the allocation memorandum will be the primary responsibility of the Finance Director (in consultation with the Municipal Advisor and Bond Counsel). 4) The Finance Director, in consultation with Bond Counsel, shall identify proceeds of tax-exempt governmental bonds that must be yield-restricted and shall monitor the investments of any yield- restricted funds to ensure that the yield on such investments does not exceed the yield to which such investments are restricted. 5) In consultation with Bond Counsel, the Finance Director shall determine whether the City is subject to the rebate requirements of § 148(f) of the Code with respect to each issue of tax-exempt governmental bonds. 6) In consultation with Bond Counsel, the Finance Director shall determine, with respect to each issue of tax- exempt governmental bonds of the City, whether the City is eligible for any of the temporary periods for unrestricted investments and is eligible for any of the spending exceptions to the rebate requirements. 7) The Finance Director shall contact the Rebate Analyst (and, if appropriate, Bond Counsel) prior to the fifth anniversary of the date of issuance of each tax-exempt governmental bond of the City and each fifth anniversary thereafter to arrange for calculations of the rebate requirements with respect to such tax- exempt governmental bonds. 8) If a rebate payment is required to be paid by the City, the Finance Director shall prepare or cause to be prepared the Arbitrage Rebate, Yield Reduction and Penalty in Lieu of Arbitrage Rebate, Form 8038-T, and submit such Form 8038-T to the IRS with the required rebate payment. 9) If the City is authorized to recover a rebate payment previously paid, the Finance Director shall prepare or cause to be prepared the Request for Recovery of Overpayments Under Arbitrage Rebate Provisions, Form 8038-R, with respect to such rebate recovery, and submit such Form 8038-R to the IRS. D. Procedures for Monitoring, Verification, and Inspections The Finance Director shall institute such procedures as the Finance Director shall deem necessary and appropriate to monitor the use of the proceeds of tax-exempt governmental bonds issued by the City, to verify that certain post-issuance compliance actions have been taken by the City, and to provide for the inspection of the facilities financed with the proceeds of such bonds. At a minimum, the Finance Director shall establish the following procedures: 1) The Finance Director shall monitor the use of the proceeds of tax-exempt governmental bonds to: (i) ensure compliance with the expenditure and investment requirements under the temporary period provisions set for in Treasury Regulations, § 1.148-2(e); (ii) ensure compliance with the safe harbor restrictions on the acquisition of investments set forth in Treasury Regulations, § 1.148-5(d); (iii) ensure that the investments of any yield-restricted funds do not exceed the yield to which such investments are restricted; and (iv) determine whether there has been compliance with the spend-down requirements under the spending exceptions to the rebate requirements set forth in Treasury Regulations, § 1.148-7. 2) The Finance Director shall monitor the use of all bond-financed facilities in order to: (i) determine whether private business uses of bond-financed facilities have exceeded the de minimus limits set forth in § 141(b) of the Code as a result of leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide separate legal entitlements to nongovernmental persons; and (ii) determine whether private security or payments that exceed the de minimus limits set forth in § 141(b) of the Code have been provided by nongovernmental persons with respect to such bond-financed facilities. The Finance Director shall provide training and educational 202 City of Chanhassen Financial Management Policies 37 | P a g e resources to any City staff who have the primary responsibility for the operation, maintenance, or inspection of bond-financed facilities with regard to the limitation on the private business use of bond- financed facilities and as to the limitations on the private security or payments with respect to bond- financed facilities. 3) The Finance Director shall undertake the following with respect to each outstanding issue of tax-exempt governmental bonds of the City: (i) an annual review of the books and records maintained by the City with respect to such bonds; and (ii) an annual physical inspection of the facilities financed with the proceeds of such bonds, conducted by the Finance Director with the assistance of any City staff who have the primary responsibility for the operation, maintenance, inspection of such bond-financed facilities. E. Record Retention Requirements The Finance Director shall collect and retain the following records with respect to each issue of tax-exempt governmental bonds of the City and with respect to the facilities financed with the proceeds of such bonds:  Audited financial statements of the City  Appraisals, demand surveys, or feasibility studies with respect to the facilities to be financed with the proceeds of such bonds  Publications, brochures, and newspaper articles related to the bond financing  Trustee or paying agent statements  Records of all investments and the gains (losses) from such investments  Paying agent or trustee statements regarding investments and investment earnings  Reimbursement resolutions and expenditures reimbursed with the proceeds of such bonds  Allocations of proceeds to expenditures (including costs of issuance) and the dates and amounts of such expenditures (including requisitions, draw schedules, draw requests, invoices, bills, and cancelled checks with respect to such expenditures)  Contracts entered into for the construction, renovation, or purchase of bond-financed facilities  An asset list or schedule of all bond-financed depreciable property and any depreciation schedules with respect to such assets or property  Records of the purchases and sales of bond-financed assets  Private uses of bond-financed facilities that arise subsequent to the date of issue through leases and subleases, licenses, management contracts, research contracts, naming rights agreements, or other arrangements that provide special legal entitlements to nongovernmental persons and copies of any such agreements or instruments  Arbitrage rebate reports and records of rebate and yield reduction payments  Resolutions or other actions taken by the governing body subsequent to the date of issue with respect to such bonds  Formal elections authorized by the Code or Treasury Regulations that are taken with respect to such bonds  Relevant correspondence, including letters or emails, relating to such bonds  Documents related to guaranteed investment contracts or certificates of deposit, credit enhancement transactions, and financial derivatives entered into subsequent to the date of issue  Bidding of financial products for investment securities  Copies of all Form 8038-Ts, Form 8038-Rs, and Form 8038-CPs filed with the IRS and any other forms or documents filed with the IRS  The transcript prepared with respect to such tax-exempt governmental bonds, including but not limited to: o Official statements, private placement documents, or other offering documents 203 City of Chanhassen Financial Management Policies 38 | P a g e o Minutes and resolutions, orders, or ordinances or other similar authorization for the issuance of such bonds o Certification of the issue price of such bonds o Documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities  Documents related to government grants associated with the construction, renovation, or purchase of bond-financed facilities The records collected by the Finance Director shall be stored in any format deemed appropriate by the Finance Director and shall be retained for a period equal to the life of the tax-exempt governmental bonds with respect to which the records are collected (which shall include the life of any bonds issued to refund any portion of such tax- exempt governmental bonds or to refund any remaining bonds) plus three (3) years. The Finance Director shall also collect and retain reports of any IRS examination of the City or any of its bond financings. F. Remedies In consultation with Bond Counsel, the Finance Director shall become acquainted with the remedial actions (including redemption or defeasance) under Treasury Regulations, § 1.141-12, to be utilized in the event that private business use of bond-financed facilities exceeds the de minimus limits under § 141(b)(1) of the Code. In consultation with Bond Counsel, the Finance Director shall become acquainted with the Tax-Exempt Bonds Voluntary Closing Agreement Program described in Notice 2008-31, 2008-11 I.R.B. 592, to be utilized as a means for an issuer to correct any post-issuance infractions of the Code and Treasury Regulations with respect to outstanding tax-exempt bonds. G. Continuing Disclosure Obligations In addition to its post-issuance compliance requirements under applicable provisions of the Code and Treasury Regulations, the City has agreed to provide continuing disclosure, such as annual financial information and material event notices, pursuant to a continuing disclosure certificate or similar document (the “Continuing Disclosure Document”) prepared by Bond Counsel and made a part of the transcript with respect to each issue of bonds of the City that is subject to such continuing disclosure requirements. The Continuing Disclosure Documents are executed by the City to assist the underwriters of the City’s bonds in meeting their obligations under Securities and Exchange Commission Regulation, 17 C.F.R. § 240.15c2-12, as in effect and interpreted from time to time (“Rule 15c2-12”). The continuing disclosure obligations of the City are governed by the Continuing Disclosure Documents and by the terms of Rule 15c2-12. The Finance Director is primarily responsible for undertaking such continuing disclosure obligations and to monitor compliance with such obligations. H. Other Post-Issuance Actions If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director determines that any action not identified in this Policy must be taken by the Finance Director to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the Finance Director shall take such action if the Finance Director has the authority to do so. If, in consultation with Bond Counsel, Municipal Advisor, Paying Agent, Rebate Analyst, the City Manager, the City Attorney, or the City Council, the Finance Director and City Manager determine that this Policy must be amended or supplemented to ensure the continuing tax-exempt status of any issue of governmental bonds of the City, the City Manager shall recommend to the City Council that this Policy be so amended or supplemented. I. Taxable Governmental Bonds Most of the provisions of this Policy, other than the provisions of § 7, are not applicable to governmental bonds for which the interest is includable in gross income for federal income tax purposes. On the other hand, if an issue 204 City of Chanhassen Financial Management Policies 39 | P a g e of taxable governmental bonds is later refunded with the proceeds of an issue of tax-exempt governmental refunding bonds, then the uses of proceeds of the taxable governmental bonds and the uses of the facilities financed with the proceeds of the taxable governmental bonds will be relevant to the tax-exempt status of the governmental refunding bonds. Therefore, if there is any reasonable possibility that an issue of taxable governmental bonds may be refunded, in whole or in part, with the proceeds of an issue of tax-exempt governmental bonds then, for purposes of this Policy, the Finance Director shall treat the issue of taxable governmental bonds as if such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such taxable governmental bonds. The Finance Director shall seek the advice of Bond Counsel as to whether there is any reasonable possibility of issuing tax- exempt governmental bonds to refund an issue of taxable governmental bonds. J. Qualified 501(c)(3) Bonds If the City issues bonds to finance a facility to be owned by the City but which may be used, in whole or in substantial part, by a nongovernmental organization that is exempt from federal income taxation under § 501(a) of the Code as a result of the application of § 501(c)(3) of the Code (a “501(c)(3) Organization”), the City may elect to issue the bond as “qualified 501(c)(3) bonds” the interest on which is exempt from federal income taxation under §§ 103 and 145 of the Code and applicable Treasury Regulations. Although such qualified 501(c)(3) bonds are not governmental bonds, at the election of the Finance Director, for purposes of this policy, the Finance Director shall treat such issue of qualified 501(c)(3) bonds as is such issue were an issue of tax-exempt governmental bonds and shall carry out and comply with the requirements of this Policy with respect to such qualified 501(c)(3) bonds. 205 City of Chanhassen Financial Management Policies 40 | P a g e CONDUIT DEBT POLICY A. Purpose The City is granted the power to issue conduit revenue bonds and other conduit revenue obligations under Minnesota Statutes, § 469.152-469.165, as amended, and Minnesota Statutes, Chapter 462C, as amended. The City expresses its support for the use of such financing but has reserved the right to approve or reject projects on a case-by-case basis. B. Criteria The following criteria have been developed as a guide for review of applications: 1) The project is to be compatible with the overall development plans and objectives of the City and neighborhood where the project is located. 2) New businesses locating in the City must show new tax base being generated by the project. 3) Locating in areas of the City that the City wishes to develop, redevelop, or which in any way complements any development plans or policy of the City, will constitute a prime purpose under these guidelines. It is also the City’s intent to assist in business expansions or relocations within the City where it can be shown that such would have a substantial, favorable impact on employment, tax base, or both. 4) It is the City’s intent to assist new or existing businesses in the acquisition of existing facilities, where such acquisition will maintain the stability of the tax base, employment, or both 5) The project must not put a burden on existing City services or utilities beyond that which can be reasonably and economically accommodated. 6) The applicant (and/or the lessee) must show sufficient equity in the project. Applicant must provide copies of all financing agreements for review by the City. 7) The credit rating and method of offering conduit bonds or notes of the City are important considerations. The City will not consider applications for such financings unless (i) the debt is rated investment grade by a nationally recognized rating agency or (ii) the debt is sold in a private placement. 8) Debt will be considered sold in a private placement (i) if no advertising or solicitation of the general public occurs, and (ii) if the bonds are initially sold to not more than ten purchasers (not including any underwriter or placement agent as a purchaser) and (iii) the City receives written certification from each initial purchaser (or each underwriter or placement agent based on its reasonable belief) that: (a) such purchaser has such knowledge and experience in financial and business matters that it is capable of evaluating the merits and the risks of the debt, and (b) such purchaser is not purchasing for more than one account or with a view to distributing the debt. 9) In addition, for a private placement either (a) all bonds or notes (except for one bond or note) must remain in minimum denominations of not less than $100,000, with the exception of charter schools which may have minimum denominations of $25,000 or (b) investment letters from not only each initial purchaser, but from any subsequent purchaser, must be obtained which contains the above-described certifications from the purchasers. 10) Any offering material for a private placement must prominently state in effect that: “THE CITY OF CHANHASSEN HAS NOT ASSUMED BY RESPONSIBILITY TO REVIEW THIS OFFERING MATERIAL AND HAS NO RESPONSIBILITY FOR ITS ACCURACY OR COMPLETENESS. THE CITY HAS NO FINANCIAL OBLIGATION OF ANY NATURE WITH RESPECT TO THE OFFERED BONDS.” 11) Finally, to qualify as a private placement, the financing documents must require annual financial statements from the benefited private party (or the ultimate provider of credit) to be delivered to each investor (or a trustee). 12) The term “conduit” refers to any type of City revenue obligation the proceeds of which are loaned to a private party and for which the City has no financial obligation. 206 City of Chanhassen Financial Management Policies 41 | P a g e 13) Applications for acquisition of or replacement of machinery and equipment will be discouraged unless in conjunction with a totally new business in Chanhassen, a physical plant expansion of an existing business, or where it is shown that the equipment acquisition is essential to the continued operation of the business in Chanhassen. Also, it is the City’s intent to assist where possible in the acquisition of pollution control equipment for any new or existing business being required to meet mandated standards. 14) A further permitted use under these guidelines are projects, whether profit or nonprofit, engaged in providing health care services, including hospitals, nursing homes, and related medical facilities, when either of the following findings can be made:  Number of new jobs is increased  The project would provide a facility or service considered desirable or necessary by the community 15) The City may allow for the designation of the issue as bank qualified if the City does not plan or foresee that it will need to issue more than $10 million in tax-exempt bonds in the given calendar year. C. Procedures The following procedures have been developed to facilitate the application for financing: 1) The applicant shall make an application for financing on forms available from the Finance Department of the City. The completed application is to be returned to the Finance Director, accompanied by the processing fee, whereupon the application will be forwarded to the City Council with a staff recommendation. Specific findings shall be made and recited regarding the criteria as well as satisfaction of public purposes of the applicable statutes. 2) The application cannot be considered be the City until tentative City Code findings and requirements have been made with respect to zoning, building plans, platting, streets, and utility services. 3) The applicant is to select qualified financial consultants and/or underwriters, as well as legal counsel, to prepare all necessary documents and materials. The City may rely on the opinion of such experts and the application shall be accompanied by a financial analysis (pro forma income statement, debt service coverage, mortgage terms, etc.) by the underwriter as to the economic feasibility of the project and the underwriter’s ability to market the financing. Financial material submitted is to also include most recent fiscal year-end, audited financial statements of the applicant and/or of any major lessee tenant, if readily available. 4) Further, in the case of the tax exempt mortgage placements, the applicant will be required to furnish the City, before passage of the final resolution, a comfort letter (but not necessarily a letter of commitment) from the lending institution, to the effect that said lending institution has reviewed the economic feasibility of the project, including the financial responsibility of the guarantors and find that, in their professional judgment, it is an economically viable project. 5) The applicant shall furnish along with the application, a description of the project, plat plan, rendering of proposed building, etc., and a brief description of the applicant company, all in such form as shall be required at the time of application. This data, as necessary, may be furnished to members of the City Council for background information. 6) If an allocation of bonding authority is required under Minnesota Statute, Chapter 474A, as amended, the applicant shall be required to pay any required application deposit as specified in Chapter 474A, without regard to whether the application fee or application deposit will be refunded. 7) The applicant shall covenant in the applicable conduit bond documents to comply with all applicable requirements of the Internal Revenue Code of 1986, as amended (the “Code”), and the applicable Treasury Regulations, including, but not limited to: (i) the arbitrage and rebate requirements of § 148 of the Code; and (ii) the qualified bond provisions of §§ 141(e), 142, 143, 144, and 145 of the Code. The applicant shall be the party responsible for monitoring the conduit bonds for compliance with such 207 City of Chanhassen Financial Management Policies 42 | P a g e requirements and to remediate nonqualified bonds in accordance with the requirements of the Code and applicable Treasury Regulations. The applicant shall be the party responsible for monitoring compliance with the requirements of § 148 of the Code. 8) The applicant shall covenant in the applicable conduit bond documents to reimburse the City for all costs paid or incurred by the City (including the fees of attorneys, financial advisors, accountants, and other advisors) as a result of the City’s response to or compliance with an audit, inspection, or compliance check (random or otherwise), by the Internal Revenue Service, the Minnesota Department of Revenue, the Minnesota Office of the State Auditor, or any other governmental agency with respect to the conduit bonds or the project financed with the proceeds of conduit bonds. D. Administrative Fees and Provisions The following administrative fees and provisions apply to the application for financing: 1) The City Council reserves the right to deny any application for financing at any stage of the proceedings prior to adopting the final resolution authorizing issuance of the industrial development financing. The City Council may waive any provision of this Conduit Debt Policy if the City Council determines that such waiver is in the best interests of the City. 2) The City is to be reimbursed, and held harmless, for and from any out-of-pocket costs related to the actual or proposed issuance of conduit revenue bonds. In addition, a nonrefundable processing fee of $2,500 must be submitted with the application. Upon closing, an administrative fee is due and payable to the City based on the following schedule:  On the first $20,000,000 0.50% of par  On portion in excess of $20,000,000 0.10% of par 3) In the case of a refinancing, the fee shall be calculated at 50% of the above schedule. The City will be reimbursed for any technical changes to a bond issue previously issued at 25% of the above schedule. 4) All applications and supporting materials and documents shall remain the property of the City. Note that all such materials may be subject to disclosure and/or public review under applicable provisions of State law. 5) The Finance Department shall report all conduit debt issues in the Annual Comprehensive Financial Report (ACFR) in accordance with Generally Accepted Accounting Principles and shall report any material events with regard to all conduit debt issued by the City, and still outstanding, to the City Council. 6) The applicant will be responsible for providing the City any required arbitrage reports, continuing disclosure reports, and annual financial statements after the issuance of the debt. 208 City of Chanhassen Financial Management Policies 43 | P a g e POLICIES AND PROCEDURES FOR FEDERAL AWARDS ADMINISTRATION Policies and Procedures – Federal Awards Administration Overview 1) Purpose – This manual has been prepared to document the policies and procedures for the administration of federal awards of City of Chanhassen (the “City”). The Office of Management and Budget (OMB) Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance) require all recipients and sub-recipients of federal funds to establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Written policies and procedures are part of the necessary internal controls and are required as a precondition to receiving federal funds. These policies and procedures are intended to be sufficiently comprehensive to adequately meet such requirements. However, in no case are these policies and procedures intended to supersede or limit federal or state laws or regulations, or the provisions of individual grant agreements. 2) Hierarchy of Authority – In the event that conflicting guidance on the administration of Federal awards is available, the City has deemed Federal guidance to be most authoritative, followed by other State or local agencies. 3) Revisions – Guidance provided by the Federal government through the OMB UG - Uniform Grant Guidance Compliance Supplement are expected to be updated each year. Such updates are considered by the City as they become available, and policies and procedures will be revised accordingly. The City Manager, Finance Director, Assistant Finance Director, and designees are authorized and required to establish and document policies and procedures to ensure compliance with the provisions of federal and state regulations and the provisions of grant agreements. Such policies and procedures are documented herein, and will be reviewed and updated as necessary, but not less than once every three years. 4) Training – City finance personnel and its program administrators of Federal awards will be provided the necessary training through various mechanisms, such as:  Reviewing monthly State Aid Financial Status Report Updates, accompanying State aid payments  Consulting with the City’s auditors as needed for clarification  Participating in various training opportunities, such as those offered by appropriate professional organizations  Reviewing legislative updates from multiple sources  Membership and participation in meetings of the Government Finance Officers Association (GFOA)  Certification of respective positions by the GFOA, i.e.: Finance Director  Coordination and collaboration with individuals performing similar job functions at similar municipalities. 5) Compliance Failures – Compliance failures, whether noted internally by management or through the external audit process, will be addressed immediately by reviewing the reason for the failure with responsible personnel and devising an improved process to improve compliance in the future. 209 City of Chanhassen Financial Management Policies 44 | P a g e General Accounting and Financial Management It is the policy of the City to comply with all statutory, regulatory, and contractual requirements in the conduct of, and accounting for, its financial operations. The official books of record for the City will be maintained subject to the following provisions: 1) The City will account for its operations in accordance with the Generally Accepted Accounting Principles (GAAP) applicable to local units of government.  The City will comply with the Super Circular issued by the OMB, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200). 2) The City will comply with all contractual requirements detailed in its duly executed grant agreements with awarding agencies. 3) The City will contract annually with an independent CPA firm for the purposes of conducting the City’s external financial audit. To the extent that the City has expended federal awards in excess of the applicable single audit limit (currently $750,000), the City will have a single audit performed in accordance with OMB UG. 4) To ensure continuing compliance with all applicable accounting requirements, the City may, at its discretion, contract with a CPA firm to provide internal auditing and/or consulting services. 5) The Finance Director shall be responsible for the maintenance of all accounting and financial records (including journals, timesheets, bank statements, audit reports, and similar documents). Such records shall be retained as required by contractual or regulatory requirements. The City has adopted the state’s records retention schedule as its official guide for records storage, filing, and destruction. 6) The City and employees are required to comply with the City’s conflict of interest policy and report any potential conflicts of interest to their managers. No employee, officer or agent may participate in the selection, award or administration of a contract supported by a federal award if he or she has a real or apparent conflict of interest. Such violations may result in appropriate discipline. See also the City policies on conflict of interest located in the City’s Personnel Policies and Procedures. 7) The City will request prior approval from federal agencies for program or budget changes. 8) The City has implemented the new federal purchasing procedures which follow:  Acquisitions for micro-purchases (below $25,000 or below $2,000 for construction subject to the Davis Bacon Act) may be awarded without soliciting bids if the City considers the price to be reasonable.  Procurements for Small Purchases (less than $175,000 - Minn. Stat. § 471.345), in which case quotations must be obtained from an adequate number of sources.  Procurements made by sealed bid should be made to the lowest responsible (not necessarily the lowest) bidder. 210 City of Chanhassen Financial Management Policies 45 | P a g e  Procurements made by competitive proposal must have standards to evaluate the selected recipient.  Procurement made by non-competitive proposals (to one vendor) may be used only if one of the following applies o the item is available only from a single source, o an emergency exists, o the federal agency expressly authorizes non-competitive proposals, or o competition is seen as inadequate after solicitation to vendors. 9) Other procurement procedures include:  Contractors who develop or draft specifications for bids are precluded from bidding on them.  The City must maintain oversight so that contractors perform work as bid.  Multiple provisions must be included in contracts (see Appendix II of grant procurement guidelines of super circular procedures).  If a contract is $25,000 or more the City must verify on http://www.sam.gov/ that the contractor is not on the suspended and debarred list for federal grants. 10) Procedures for inventory of federal capital purchases will be maintained by the Finance Department, with the help of the other departments if needed, and all items will be tracked annually. The Equipment and Real Property Management section of this document contains additional procedures. 11) The Finance Director (or designee) or the City Manager are required to certify expenditures. Purchasing and Procurement It is the policy of the City to ensure that all disbursements of City funds are properly reviewed and authorized, and consistent with sound financial management principles, and made in compliance with all applicable federal, state, and local laws. To meet these objectives, all disbursements of City funds shall be subject to the following provisions, to the extent that they do not conflict or contradict with any specific federal, state, or local law or Council policies (the most specific or restrictive law, policy or procedure will be followed): 1) Substantial state and federal requirements exist pertaining to standards of conduct and conflict of interest. It is the intent of the City for all employees, officers, or agents to conduct all activities associated with procurements in compliance with the highest ethical standards, including the avoidance of any real or perceived conflict of interest. It is also the intent of the City to impose appropriate sanctions or disciplinary actions, including but not limited to termination and/or prosecution, for any employees or officers who violate any of these requirements. 2) The City avoids the acquisition of unnecessary or duplicative items. Additionally, the City considers consolidating or breaking out procurements to obtain a more economical purchase. And, where appropriate, the City makes an analysis of leases versus purchase alternatives, and other appropriate analyses to determine the most economical approach. 3) To foster greater economy and efficiency, the City enters into state and local intergovernmental agreements where appropriate for procurement or use of common or shared goods and services. This includes cooperative purchasing agreements where practical and beneficial. Depending on the purchase requested, 211 City of Chanhassen Financial Management Policies 46 | P a g e the City may purchase it from a cooperative or inter-local agreement if the price is competitive and the goods or service are needed in a timely manner. The Finance Director and the City Manager will make this determination. 4) The City awards contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. The City considers such matters as contractor integrity and business ethics, compliance with public policy, ability to complete the project on time and in accordance with specifications, record of past performance, and the contractor’s financial and technical resources. 5) The City will award a contract to a contractor who has the appropriate experience, expertise, qualifications, and any required certifications, necessary to perform the work. Contractors should also have the financial resources to sustain the project while the initial work is being completed and during each service period until he or she submits invoices for payment to the City as work is completed. Contractors should have the proper equipment or the capability to subcontract for the proper equipment necessary to complete the contracted work. 6) Debarment and Suspension: The City will not subcontract with or award subgrants to any person or company who is debarred or suspended from receiving federal funds. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website before any procurement transaction paid with federal funds. This list is located at: http://www.sam.gov/. 7) All procurement transactions paid with federal funds are conducted in a manner providing full and open competition. In an environment of full and open competition, no proposer or bidder has a competitive advantage over another. All potential proposers and bidders must be provided the same information and have the same opportunity to submit a bid or proposal. Providing a competitive advantage to one or more potential proposers or bidders over another can open the potential for disputes and lawsuits that can be costly and can significantly delay the completion of projects. 8) To ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals (RFP) are excluded from competing for such procurements. The City does not engage in the following situations that may restrict full and open competition, including but not limited to:  Placing unreasonable requirements on firms in order for them to qualify to do business  Requiring unnecessary experience and excessive bonding  Noncompetitive pricing practices between firms or between affiliated companies  Noncompetitive contracts to consultants that are on retainer contracts  Organizational conflicts of interest  Specifying only a “brand name” product instead of allowing “an equal” product to be offered and describing the performance or other relevant requirements of the procurement  Any arbitrary action in the procurement process  The City conducts federal procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of 212 City of Chanhassen Financial Management Policies 47 | P a g e bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference. 9) All solicitations will incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description will not, in competitive procurements, contain features which unduly restrict competition. The description will include a statement of the qualitative nature of the material, product, or service to be procured and, when necessary, will set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications will be avoided if possible. 10) The City will make independent estimates of the goods or services being procured before receiving bids or proposals to get an estimate of how much the goods and services are valued in the current market. To accomplish this, after bids and proposals are received, but before awarding a contract, the City conducts either a price analysis or a cost analysis, depending on the type of contract, in connection with every procurement with federal funds in excess of $175,000. 11) The City takes all necessary affirmative steps to assure that minority businesses and women’s business enterprises, and labor surplus area firms are used when possible. To accomplish this, the City uses the following required affirmative steps:  Placing qualified small and minority businesses and women’s business enterprises on solicitation lists.  Assuring that small and minority businesses and women’s business enterprises are solicited whenever they are potential sources.  Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women’s business enterprises.  Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women’s business enterprises.  Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.  Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed above. 12) Federal methods provide for procurement by micro-purchase. Micro-purchase is a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed $25,000. The micro-purchase method is used to expedite the completion of its lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. 13) Small purchase procedures may be used in those relatively simple and informal procurement methods for securing nonprofessional services, supplies, or other property that do not cost more than $175,000. 213 City of Chanhassen Financial Management Policies 48 | P a g e 14) Sealed bids ($175,000, formal advertising, price is a major factor). Requirements for sealed bids: a. The invitation for bids will be publicly advertised and bids must be selected from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids. b. The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services for the bidder to properly respond. c. All bids will be publicly opened at the time and place prescribed in the invitation for bid. d. A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. e. Any or all bids may be rejected if there is a sound documented reason. 15) Competitive proposal (> $175,000, fixed price or cost reimbursement, RFP with evaluation methods). Requirement for competitive proposal procedures: a. RFPs must be publicized requests and identify all evaluation factors and their relative importance. b. Proposals must be solicited from an adequate number of qualified sources. c. The organization must have a written method for conducting technical evaluations of the proposals received and for selecting recipients. d. Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program. e. The organization may only use qualification-based methods, whereby competitors' qualifications are evaluated, and the most qualified competitor is selected, in the procurement of architectural/engineering professional services. 16) Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used when using federal funds only when one or more of the following circumstances apply: a. The item is available only from a single source. This must be documented. b. The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation. c. Any federal awarding agency expressly authorizes noncompetitive proposals in response to a written request from the City. d. After solicitation of a number of sources, competition is determined inadequate. 17) Time and materials type contract means a contract whose cost to the City is the sum of the actual costs of materials, and direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. The City may use a time and materials type contract paid with federal funds in accordance with the above only  After a determination that no other contract is suitable; and  If the contract includes a ceiling price that the contractor exceeds at its own risk. 18) The City ensures that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. The City accomplishes this by conducting internet searches, including using vendor 214 City of Chanhassen Financial Management Policies 49 | P a g e searches, and by using other less technologically advanced tools to locate and identify potential contractors. Federal guidelines are followed regarding the number of bids required. 19) If bids are required, the City requires that construction or facility improvement contracts, or subcontracts exceeding $175,000, include a bid guarantee equivalent to 5% of the bid price from each bidder (such as bid bond or certified check), a performance bond on the part of the contractor for 100 percent of the contract price, and a payment bond on the part of the contractor for 100 percent of the contract price. Note: The City’s purchasing policy does not apply to procurement by contractors or subcontractors on projects, federally supported or otherwise. Payroll and Timekeeping The following provisions apply to the payment of employees and recording of time and effort (as required) in accordance with OMB UG: 1. The payroll records must be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Hourly employees record time on an electronic timekeeping system each day, with the following information: a. The total number of hours actually worked each day b. The use of any holiday, personal, vacation, sick, or other approved time off with pay c. The total number of hours to be paid d. An allocation of those hours to each program or department for which work was performed, when necessary e. The approval of the employee and his/her supervisor for each payroll period The allocation of hours between programs or departments should be based on the actual hours worked, and not be based on available budgets, or predetermined allocation schedules. 2. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the City Manager or Finance Director and provide appropriate documentation to the Assistant Finance Director as it becomes available. The employee should retain a copy of the documentation for his/her personal records. In the event that an after-the-fact correction is necessary to an employee’s timesheet due to errors in the allocation of time worked, such corrections must be submitted to the Assistant Finance Director and approved in writing by both the employee and his/her supervisor. Salaried employees charged to a federal grant will document time and effort as follows: the employee may document time and effort using a timesheet as described above. Timesheets must account for the total activity for which the employee is compensated and be signed by the employee. It will not be acceptable for timesheets to include the hours worked on Federal grants only. a. It is the responsibility of the employee being charged to a federal award(s) to clarify documentation requirements with the Finance Director, or designee and provide appropriate documentation to the Assistant Finance Director as it becomes available. The employee should retain a copy of the documentation for his/her personal records. 215 City of Chanhassen Financial Management Policies 50 | P a g e Certifications should never be signed prior to the end date of the payroll period being certified. Each certification should be provided to the Finance Department when available. Grant Administration The following policies and procedures will also be applied to the extent that they do not conflict with or contradict any existing Council policies: 1. Grant Development, Application, and Approval – a. Legislative Approval – The point at which legislative approval is required is determined by the requirements of the grant program. If the grant must be submitted by “an individual authorized by the legislative body”, then City Council approval is required prior to submitting the application. If such legislative approval is not specifically required by the written terms of the grant, then the City Manager or designee may, at his or her discretion, approve grant applications. b. Matching Funds – Grants that require cash local matches must be coordinated through the Finance Department. At a minimum, funds must be identified within the existing budget to provide the match, or a budget amendment will be required. Depending on the nature of the grant, there may also be some policy implications that will bear discussion. (For example, will the grant establish a level of service that cannot be sustained once the grant funds are depleted?) In all cases involving matching funds, the grant applicant should contact the Finance Department to determine the strategy for securing matching funds. Refer to the section within this manual titled “Matching, Level of Effort, and Earmarking” for additional information on compliance with the provisions of the OMB UG. c. Grant Budgets – Most grants require the submission of an expenditure budget. The Finance Director will review this portion of the grant request prior to submission. A technical review may reveal inconsistencies in the calculations, cost centers that might have been overlooked, or identify reimbursable expenses of which program staff may not be aware—particularly for indirect costs. 2. Grant Program Implementation – a. Notification and Acceptance of an Award – Official notification of a grant award is typically sent by a funding agency to the official (City Grant Official) designated in the original grant proposal. However, the authorization to actually spend grant funds is derived from the City Council through the approval of a grant budget. Such notification should also be directed to the Finance Department. Adoption of the grant budget as a component of the City-wide operating budget is deemed to be sufficient approval. b. Establishment of Accounts – The department that obtained the grant will provide the Finance Director with information needed to establish revenue and expense accounts for the project, as well as other codes needed for tracking purposes. Ordinarily, this information will include a copy of a summary of the project and detail of the full project budget. 216 City of Chanhassen Financial Management Policies 51 | P a g e c. Purchasing Guidelines – All other City purchasing guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from normal purchasing requirements. All typical paperwork and bidding requirements as well as normal staff approvals apply. When in doubt, the City Grant Official should contact the Finance Director for further assistance. 3. Financial and Budgetary Compliance – a. Monitoring Grant Funds – Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures, and budgetary compliance, at the grant level. The Finance Director maintains this information in financial software system as well; this is the City’s “official” accounting system. City Grant Officials are strongly encouraged to use financial software reports provided by the Finance Department for their grant tracking. If any “off-system” accounting records are maintained, it is the responsibility of the City Grant Official to ensure that the program’s internal records agree to the City’s accounting system. b. Fiscal Years – Occasionally, the fiscal year for the granting agency will not coincide with the City’s fiscal year. This may require adjustments to the City’s internal budget accounts and interim financial reports as well as special handling during fiscal year-end close. It is the responsibility of the City Grant Official to bring such discrepancies to the attention of the Finance Department at the time the grant accounts are established. c. Grant Budgets –The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the City Grant Official be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the City Grant Official to notify the Finance Director that budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carryforwards. Carryforwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the OMB UG. Capital Assets – The City is responsible for maintaining an inventory of assets purchased with grant funds. The city is accountable for them and must make them physically available for inspection during any audit. The City Council must approve of any sale of these assets. Customarily, the proceeds of the sale can only be used on the grant program that purchased them. (Refer to the specific regulations governing the original grant). The Finance Director will coordinate this grant requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Finance Director. Refer to the City’s separate Capital Assets policy and the section of this manual titled Equipment and Real Property Management for additional information. Record Keeping – d. Audit Work-papers – The City’s external auditors audit all grants at the end of each fiscal year. Finance Department staff will prepare the required audit work- papers. City Grant Officials may be asked to assist in this process, if necessary. 217 City of Chanhassen Financial Management Policies 52 | P a g e e. Record Keeping Requirements – Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Finance Department will maintain copies of all grant draw requests and approved grant agreements (including budgets). The City Grant Official should maintain all other records. 4. Other Guidelines – Specific information on policies and procedures related to compliance with the provisions of the OMB UG are addressed in this manual and should be considered along with the information in this section. Year-end Closing and Reporting The following provisions govern the year-end close-out process of the City for purposes of external financial reporting: 2. To the extent that the City is required to have a single audit completed in accordance with OMB UG, the City will accumulate the information necessary to prepare a Schedule of Expenditures of Federal Awards (SEFA) in accordance with Federal and State requirements. This schedule will be characterized as follows: a. The schedule will include all federal financial assistance, including grants, contracts, property, loans, loan guarantees, interest subsidies, cooperative agreements, insurance, or direct appropriations. Amounts will be reported whether received directly from the Federal government or through a pass- through agency (if the city is determined to be a sub-recipient and not a vendor). b. The schedule will be prepared on the same basis of accounting as the related financial statements. c. Federal programs will be listed by Federal Agency. For program clusters, the schedule will provide the cluster name, individual federal programs in each cluster, and the name of the federal agency. Totals will be provided for each cluster. d. Total Federal awards expended for each federal program will be listed along with the Assistance Listing Number, pass-through entity name (if applicable) and pass-through entity number (if applicable). Such information will agree to the award documentation. e. If the Assistance Listing Number of a Federal award cannot be reasonably determined, it shall be reported in the schedule using the two-digit prefix for the related Federal agency, followed by “UNKNOWN”. f. In addition to current year expenditures, the schedule will list approved award/grant amount, accrued/deferred revenue at the beginning of the year, current year cash received, current year actual expenditures, and accrued/deferred revenue at the end of the year. If expenditures were incurred relative to this award in prior year(s), this amount should be disclosed as memorandum-only. 218 City of Chanhassen Financial Management Policies 53 | P a g e g. Any adjustments to prior year awards, expenditures, and balances (including transfers between grants) will be disclosed in the footnotes to the schedule. h. Accrued/deferred revenue in the schedule shall agree to the amounts recorded as receivables/deferrals in the related financial statements. i. To the extent that a separate line item is included in the financial statements for federal revenue, this amount shall agree to expenditures in the schedule. Any reconciling items will be disclosed in the footnotes to the schedule. j. To the extent that amounts are passed through to sub-recipients, the schedule will provide the total amount for each federal program that was provided to subrecipients. k. The notes to the schedule will include significant accounting policies used to prepare the schedule, balances of any loans and loan guarantees that are outstanding at the end of the audit period, and whether the auditee has elected to use the 10% de minimis cost rate. Additional Federal Awards Compliance Requirements Some of the Federal awards received by the City are passed-through the State of Minnesota. Management will consider both the OMB UG and any applicable compliance requirements as set forth by the State of Minnesota. General Information Source of Information – Each year the OMB issues a comprehensive document on the compliance requirements each grant recipient is obligated to follow in general terms, along with program-specific guidance on various grant awards. There are 12 compliance requirements identified, each of which is considered individually in this manual. The following pages document the policies and procedures of the City related to compliance with such procedures, as applicable. In each year that the City is subject to a single audit, applicable compliance requirements are expected to be tested in detail by the City’s independent auditors. Objectives – The objectives of most compliance requirements are generic in nature. While the criteria for each program may vary, the main objective of the compliance requirement is relatively consistent across all programs. As such, the policies and procedures of the City have been based on the generic sense of the compliance requirement. For selected compliance requirements, this manual addresses the specific regulations applicable to individual grants. This is not intended to imply that a program is not subject to such policies if it is not specifically mentioned here. It is the intent of the City that all Federal awards are subject to the following policies and procedures. Controls over Compliance – In addition to creating policies and procedures over compliance with provisions of Federal awards, the City has implemented internal controls over such compliance, generally in the form of 219 City of Chanhassen Financial Management Policies 54 | P a g e administrative oversight and/or independent review and approval. To document these control activities, all independent reviews must be signed/initialed and dated. Documentation – The City will maintain adequate documentation to support both the compliance with applicable requirements as well as internal controls over such compliance. This documentation will be provided to the City’s independent auditors and/or pass-through grantor agencies, as requested, during the single audit and program audits. Activities Allowed/Unallowed and Allowable Costs/Cost Principles Source of Governing Requirements – The requirements for activities allowed or unallowed are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for allowable costs/cost principles are contained in 2 CFR 200 Subpart E, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. All grant expenditures will be in compliance with OMB Circular 2 CFR 200, Subpart E, State law, City policy, and the provisions of the grant award agreement, which will also be considered in determining allowability. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by department heads/City Grant Officials initially through the purchasing process and again when the bill or invoice is received. This will be evidenced by signature or initials and date on the invoice or by an approval documented via email. Accounts payable disbursements will not be processed for payment by the Finance Department until necessary approval has been obtained. 3. Payroll costs will be documented in accordance with 2 CFR 200 Subpart E as described in the section of this manual titled “Payroll and Timekeeping”. 4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the City. Cash Management Source of Governing Requirements – The requirements for cash management are contained in OMB UG 2 CFR 200.302 & 305, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 220 City of Chanhassen Financial Management Policies 55 | P a g e 1. Many of the City’s grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. 2. Cash draws will be initiated by the Assistant Finance Director who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained and signed/dated. 3. For state grants, the physical draw of cash will be processed through SWIFT (Minnesota’s State-wide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes. 5. When cash is received in advance or drawn, the City will work to minimize time lapse between transfer of funds and disbursement by the City. Eligibility Source of Governing Requirements – The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. Equipment and Real Property Management Source of Governing Requirements – The requirements for equipment are contained in OMB UG 2 CFR 200.310- 316, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied to the extent that they do not conflict with or contradict any existing Council policies: 1. All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other Federal programs. 2. When required, purchases of equipment will be pre-approved by the grantor or pass-through agency. The Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Equipment records will be maintained, and an appropriate system shall be used to safeguard equipment, as described in the City’s separate Capital Asset policy. Equipment should be assigned to a program and physical location on the inventory. If such equipment is moved, it will be noted and adjusted in the City’s capital assets records. 4. When equipment is no longer needed for a Federal program, it may be retained or sold with the Federal agency having a right to a proportionate amount of the current fair market value. Proper sales procedures shall be used that provide for competition to the extent practicable and result in the highest possible return. 221 City of Chanhassen Financial Management Policies 56 | P a g e The City will keep, sell, or otherwise dispose of the equipment with no further obligation unless disposal requirements are specifically detailed in the grant. A record of the date, reason, and method of disposal or sale will be maintained with the equipment inventory. 5. Equipment purchased will be identified and kept in the City’s capital asset records. The records shall include the following: a. Asset number and description of the equipment b. Location of the equipment c. Depreciation method & years of expected life d. Acquisition date e. Cost of the equipment f. Equipment classification (land, building, equipment, etc.) g. Make, Model, & Serial number or other identification number h. Vendor and invoice number to purchase equipment i. Disposition data including date and sale price of the equipment A physical inventory of the property will be conducted periodically, and the results will be reconciled with the capital asset listing. A control system will be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft will be investigated. Maintenance procedures are in place to keep the equipment in good condition. Matching, Level of Effort and Earmarking Source of Governing Requirements – The requirements for matching are contained in OMB UG 2 CFR 200.306, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The City defines “matching”, “level of effort”, and “earmarking” consistent with the definitions of the OMB UG: Matching or cost sharing includes requirements to provide contributions (usually non-Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third-party in-kind contributions). Level of effort includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non-Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program’s funding that must/may be used for specified activities, including funds provided to sub-recipients. Earmarking may also be specified in relation to the types of participants covered. 222 City of Chanhassen Financial Management Policies 57 | P a g e To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of the Finance Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to City administration, auditors, and pass- through or grantor agencies, as requested. 3. Maintenance of effort for grants through the State Minnesota will be determined at the State level. Period of Performance Source of Governing Requirements – The requirements for period of performance of Federal funds are contained in OMB UB 2 CFR 200.038-309 & 344, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre- approved by the Federal awarding agency or pass-through grantor agency). 2. All obligations will be liquidated not later than 120 days after the end of the funding period (or as specified by program legislation). 3. Compliance with period of performance requirements will initially be assigned to the individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Procurement, Suspension and Debarment Source of Governing Requirements – The requirements for procurement are contained in OMB UG 2 CFR 180, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB UG 2 CFR 180, program legislation, Federal awarding agency regulations; and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Purchasing and procurement related to Federal grants will be subject to the general policies and procedures of the City (described in the section of this manual titled “Purchasing and Procurement”). 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price. 223 City of Chanhassen Financial Management Policies 58 | P a g e 3. The Finance Director will be responsible for determining whether the City is entering into a transaction that may be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. The Finance Director, or designee thereof, is required to check for excluded parties at the System for Award Management (SAM) website: http://www.sam.gov/. Program Income Source of Governing Requirements – The requirements for program income are found in OMB UG 2 CFR 200.307, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Program income will include (but will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. The City will allow program income to be used in one of three methods: a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements In the absence of specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 3. Program income, when applicable, will be accounted for as a revenue source in the same project code as the Federal grant. Sub-recipient Monitoring The City will ensure that every subaward is clearly identified to the subrecipient as a subaward and includes the following information at the time of the subaward and, if any of these data elements change, include the changes in subsequent subaward modification. Required information includes: 1. Federal Award Identification. a. Subrecipient name (which must match the name associated with its unique entity identifier) b. Subrecipient's unique entity identifier c. Federal Award Identification Number (FAIN) d. Federal Award Date (see §200.39 Federal award date) to the recipient by the Federal agency e. Subaward Period of Performance Start and End Date f. Amount of Federal Funds Obligated by this action by the pass-through entity to the subrecipient 224 City of Chanhassen Financial Management Policies 59 | P a g e g. Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including the current obligation h. Total Amount of the Federal Award committed to the subrecipient by the pass-through entity i. Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) j. Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity k. Assistance Listing Number and Name; the pass-through entity must identify the dollar amount made available under each Federal award and the Assistance Listing number at time of disbursement l. Identification of whether the award is R&D m. Indirect cost rate for the Federal award (including if the de minimis rate is charged per §200.414 Indirect (F&A) costs) The City will perform a written risk assessment of each subrecipient, evaluating their risk of noncompliance with Federal statutes, regulations, and the terms and conditions of the subaward for purposes of determining the appropriate subrecipient monitoring described in 2 CFR 200.332. This evaluation of risk may include consideration of such factors as the following: a. The subrecipient’s prior experience with the same or similar subawards b. The results of previous audits including whether or not the subrecipient receives single audit in accordance with 2 CFR Part 200, Subpart F, and the extent to which the same or similar subaward has been audited as a major program c. Where the subrecipient has new personnel or new or substantially changed systems d. The extent and results of federal award agency monitoring (e.g., if the subrecipient also receives federal awards directly from a federal awarding agency) The City will monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, in compliance with Federal statutes, regulations, and the terms and conditions of the subaward; and that subaward performance goals are achieved. The City will verify that every subrecipient is audited as required by OMB UG 2 CFR 200 Subpart F when it is expected that the subrecipient’s Federal awards expended during the respective fiscal year equaled or exceeded the threshold. Special Tests and Provisions To ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. The Finance Director will be assigned the responsibility for identifying financial-related compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Program-related compliance requirements will be the responsibility of the department administering the grant. 225 City of Chanhassen Financial Management Policies 60 | P a g e Acronyms CFR – Code of Federal Regulations FFATA – Federal Funding Accountability and Transparency Act GAAP – Generally Accepted Accounting Principles GFOA – Government Finance Officers Association OMB – Office of Management and Budget RFP – Request for Proposal SAM – System for Award Management SEFA – Schedule of Expenditures of Federal Awards 226 City of Chanhassen Financial Management Policies 61 | P a g e ELECTED OFFICIALS OUT-OF-STATE TRAVEL POLICY Minnesota Statutes § 471.661 requires that the governing body of a city must have on record a policy that controls travel outside the state of Minnesota for elected officials. The policy must be recorded vote and specify: 1) When travel outside the state is appropriate; 2) Applicable expense limits; and 3) Procedures for approval of the travel. The policy must be made available for public inspection upon request. Subsequent changes to the policy must be approved by a recorded vote. A recorded vote means the names of each member present and the manner of their vote on the matter or question before the Council is recorded in the minutes. A. Purpose The City of Chanhassen recognizes that its elected officials may at times receive value from traveling out of state for workshops, conferences, events, and other assignments. This policy sets forth the conditions under which out- of-state travel will be reimbursed by the City. B. General Guidelines 1) The event, workshop, conference, or assignment must be approved in advance by the City Council in an open meeting and must include an estimate of the cost of travel. In evaluating the out-of-state travel request, the Council will consider the following:  Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or Council Member  Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local officials  Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating or under consideration by the City where the purpose of the trip is to study the facility or function to bring back ideas for the consideration of the full council  Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a “sister-city” relationship  Whether the elected official has been specifically assigned by the Council to testify on behalf on the City at the United States Congress or to otherwise meet with federal officials on behalf of the City  Whether the City has sufficient funding available in the budget to pay the cost of the trip 2) No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3) The City may make payments in advance for airfare, lodging, and registration if specifically approved by the Council. Otherwise, all payments will be made as reimbursements to the elected official. 4) The City will reimburse for transportation, lodging, meals, registration, and incidental costs using the same procedures, limitations, and guidelines outlined in the City’s policy for travel by City employees. 5) The elected official must complete an expense report form and attach original receipts for all expenses, including lodging, airfare, and meals. The expense form shall be submitted to the Finance Department for payment. 6) The City will not reimburse for alcoholic beverages, personal telephone call, costs associated with the attendance of a family member, rental of luxury vehicles, meal expenses (for meals included in the cost of registration), or recreational expenses, such as golf or tennis. 227 City Council Item June 22, 2026 Item Resolution 2025-XX: Authorizing Continued Participation in the Office of State Auditor (OSA) Performance Measurement Program File No.Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Kelly Grinnell, Finance Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution authorizing continued participation in the OSA Performance Measurement Program." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND The Office of the State Auditor and the Minnesota Council on Local Results and Innovation have developed a voluntary comprehensive performance measurement program as established in Minnesota Statute Section 6.91. There are benefits to the city for participation, including exemption from property tax levy limits (if they are in effect) and a reimbursement of $.14 per capita, which would result in an annual reimbursement of approximately $3,600. The city participated in the program last year and received a reimbursement of $3,637. The City Council is required to adopt and implement ten minimum performance measures (out of 29 choices) and report on them annually. The attached report shows the performance measures the city 228 adopted and compares results for 2022 through 2025. The city is currently reporting on 17 of the 29 items and will add items when possible. Staff recommends the City Council adopt the resolution authorizing participation in the Performance Measures Program. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Resolution Authorizing Participating in OSA Perf Measures Program 2026 Performance Measurement Program OSA Performance Measures 2025 229 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 22, 2026 RESOLUTION NO: 2026-XX MOTION BY: SECONDED BY: RESOLUTION AUTHORIZING THE CONTINUED PARTICIPATION IN THE PERFORMANCE MEASUREMENT PROGRAM ESTABLISHED BY THE STATE OF MINNESOTA AND THE COUNCIL ON LOCAL RESULTS AND INNOVATION WHEREAS, benefits to the City of Chanhassen for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in Minnesota Statute § 6.91 and include eligibility for reimbursement as set by State statute; and WHEREAS, a City participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, the City Council of Chanhassen has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage, and evaluate programs and processes for optimal future outcomes. NOW THEREFORE LET IT BE RESOLVED THAT, the City Council of Chanhassen will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the City Council of Chanhassen will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. PASSED AND ADOPTED by the Chanhassen City Council this 22nd day of June 2026. ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 230 231 232 Performance Measures - City of Chanhassen Category # Measure 2022 Result 2023 Result 2024 Result 2025 Result Notes General 1 Rating of the overall quality of services provided by the City (survey data, provide year completed and total responses)The City is considering whether to conduct a survey in the future 2 Percent change in the taxable property market value 16.7%3.9%1.8%5.4%From County Tax Capacity worksheets 3 Citizens' rating of the overall appearance of the City (survey data, provide year completed and total responses)The City is considering whether to conduct a survey in the future 4 Nuisance code enforcement cases per 1,000 population 5 Number of library visits per 1,000 population 6 Bond rating AAA - Standard & Poors AAA - Standard & Poors AAA - Standard & Poors AAA - Standard & Poors 7 Citizens' rating of the quality of recreational programs and facilities (survey data, provided year completed and total responses)The City is considering whether to conduct a survey in the future 8 Accuracy of post-election audit (% of ballots counted accurately) Police Services 9 Part I and II Crime Rates 7.20%5.00%4.68%4.90% 10 Part I and II Crime Clearance Rates 53%47%52%60% 11 Citizens' rating of safety in their community (survey data, provide year completed and total responses)The City is considering whether to conduct a survey in the future 12 Average police response time 5.72 5.49 5.75 5.4 Average time it takes to respond to top priority calls from dispatch to officer on scene Fire & EMS Services 13 Insurance industry rating of fire services 4/4Y 4/4Y 4/4Y 4/4Y 2020 FRS from ISO. Scheduled again in 2025 with expectations of 3 or lower 14 Citizens' rating of the quality of fire protection services - ISO Rating (survey data, provide year completed and total response)The City is considering whether to conduct a survey in the future 15 Average fire response time 8:40 9:56 9:15 11:02 Average time it takes from dispatch to apparatus on scene for calls that are dispatched as a possible fire 16 Fire calls per 1,000 population 1.44 1.54 1.46 1.92 Number of calls/population X 1,000 = calls per 1,000 population 17 Number of fires with loss resulting in investigation 15 17 11 8 18 EMS calls per 1,000 population 28.73 33.61 29.61 38.61 Number of calls/population X 1,000 = calls per 1,000 population 19 EMS average response time 7:08 6:29 6:35 6:58 Average time it takes from dispatch for arrival of EMS Streets 20 Average City street pavement condition rating (PCI)73.1 74.7 73.7 75.4 This is directly reported by Cartegraph, updated daily 21 Citizens' rating of the road conditions in the City (survey data, provide year completed and total response)The City is considering whether to conduct a survey in the future 22 Expenditures for road rehabiliation per paved lane mile rehabilitated (City only roads) $ 754,352 $ 745,696 $ 2,060,600 $ 2,407,340 Total cost for rehabilitation / lane miles rehabilitated-does not include sealcoating expenses 23 Percentage of all City lane miles rehabilitated (City only roads)4.30%4.50%2.04%2.20%Lanes miles rehabilitated in year / total number of lane miles 24 Average hours to complete road system during snow event 8.1 6.1 5.6 9 25 Citizens' rating of the quality of snowplowing on City streets (survey data, provide year completed and total response)The City is considering whether to conduct a survey in the future Water 26 Citizens' rating of the quality of fire protection services (survey data, provide year completed and total response)The City is considering whether to conduct a survey in the future 27 Operating cost per 1,000,000 gallons of water pumped/produced $ 5,593 $ 4,666 $ 6,055 $ 6,701 Actual operating expense for water utility / (total gallons pumped / 1,000,000) = cost per million - Includes depreciation Sanitary Sewer 28 Citizens' rating of the dependability and quality of sanitary sewer service (survey data, provide year completed and total response)The City is considering whether to conduct a survey in the future 29 Number of blockages on City system per 100 connections 0.012 None None None (Number of blockages / number of connections) X 100 = blockages for 100 connections 233 City Council Item June 22, 2026 Item Resolution 2026:XX Approving Renewal of State of Minnesota Joint Powers Agreement for Bureau of Criminal Apprehension File No.Item No: D.8 Agenda Section CONSENT AGENDA Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION "The Chanhassen City Council approves the resolution and agreements for the Joint Powers Agreements on behalf of the City Attorney, with the Minnesota Department of Public Safety, Bureau of Criminal Apprehension." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY The City of Chanhassen, on behalf of its Prosecuting Attorney, desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension BCA) to use systems and tools available over the State’s criminal justice data communications network for which the city is eligible. The Joint Powers Agreements (JPAs) further provide the city with the ability to add, modify and delete connectivity, systems and tools over the five- year life of the agreement and obligates the city to pay the costs for the network connection. BACKGROUND Renewal of the JPA is required every five years by the BCA. The Joint Powers Agreement allows the city prosecutor access to necessary systems and tools available over the DPS Criminal Justice Data Communications Network (e-charging; computerized criminal histories; etc.). Likewise, the Court Data 234 Services Subscriber Amendment to CJDN Subscriber Agreement (“Court Amendment”), allows the City Attorney access to certain BCA systems and tools related to access and submission of court records utilized by the City Prosecutor, such as MNCIS (Minnesota Court Information System), and Odyssey (a statewide court management database system). DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Resolution Chanhassen Pros Attorney Court Amendment 2026 Chanhassen Pros Attorney Master JPA 2026 235 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: June 22, 2026 RESOLUTION NO: 2026-XX MOTION BY: SECONDED BY: RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF CHANHASSEN ON BEHALF OF ITS CITY ATTORNEY WHEREAS, the City of Chanhassen, on behalf of its Prosecuting Attorney, desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Chanhassen, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Chanhassen on behalf of its Prosecuting Attorney is hereby approved. 2. That Assistant City Attorney, Henry A. Schaeffer, or his or her successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. 3. That Elise Ryan, the Mayor for the City of Chanhassen, and Jenny Potter, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreement. PASSED AND ADOPTED by the Chanhassen City Council this 22nd day of June 2026. ATTEST: Jenny Potter, City Clerk Elise Ryan, Mayor YES NO ABSENT 236 1 COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment (“Subscriber Amendment”) is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, (“BCA”) and the City of Chanhassen on behalf of its Prosecuting Attorney (“Agency”), and by and for the benefit of the State of Minnesota acting through its State Court Administrator’s Office (“Court”) who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract Number 287688, of even or prior date, for Agency use of BCA systems and tools (referred to herein as “the CJDN Subscriber Agreement”). Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and/or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 2. Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. 237 2 a. “Authorized Court Data Services” means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers (“Master Authorization Agreement”) between the Court and the BCA. b. “Court Data Services” means one or more of the services set forth on the Justice Agency Resource webpage of the Minnesota Judicial Branch websi te (for which the current address is www.courts.state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. c. “Court Records” means all information in any form made available by the Court to Subscriber through the BCA for the purposes of carrying out this Subscriber Amendment, including: i. “Court Case Information” means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. “Court Confidential Case Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii. “Court Confidential Security and Activation Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP/IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. “Court Confidential Information” means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. “DCA” shall mean the district courts of the state of Minnesota and their respective staff. e. “Policies & Notices” means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber’s use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. 238 3 f. “Rules of Public Access” means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. g. “Court” shall mean the State of Minnesota, State Court Administrator's Office. h. “Subscriber” shall mean the Agency. i. “Subscriber Records” means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and/or the Court. c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber’s access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of Subscriber’s duties 239 4 required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. Subscriber’s access to the Court Records for personal or non-official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber’s duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self-regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber’s obligations under this Subscriber Amendment. c. To limit the use of and access to Court Confidential Information to Subscriber’s bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber’s bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber’s bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 240 5 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. c. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks “MNCIS” and “Odyssey.” d. Restrictions on Duplication, Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any tradem ark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber’s receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub-section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. 241 6 e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. f. Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court’s licensors, and DCA will be irreparably harmed if Subscriber’s obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court’s licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court’s licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court’s licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court’s licensors, and DCA for reasonable attorneys fees incurred by the Court, Court’s licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the provisions of Minn. Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M -0958. 242 7 10. AVAILABILITY. Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber’s Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. [reserved] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber’s Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber’s bona fide personnel or by means of Subscriber’s equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber’s logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber’s failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. c. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber’s bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court for access to Court Records provided via the 243 8 BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year, if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT’S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT’S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court’s licensors, or DCA. Neither Subscriber nor the Court, Court’s licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber 244 9 hereunder shall be deemed to have been received when personally delivered in writing or seventy- two (72) hours after it has been deposited in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON-WAIVER. The failure by any party at any time to enforce any of the provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solel y to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendment shall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 245 10 1. SUBSCRIBER (AGENCY) Subscriber must attach written verification of authority to sign on behalf of and bind the entity, such as an opinion of counsel or resolution. Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ Name: _______________________________________ (PRINTED) Signed: _______________________________________ Title: ________________________________________ (with delegated authority) Date: ________________________________________ 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: ____________________________________________ (PRINTED) Signed: ___________________________________________ Title: _____________________________________________ (with delegated authority) Date: _____________________________________________ 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: ______________________________________________ Date: _____________________________________________ 4. COURTS Authority granted to Bureau of Criminal Apprehension Name: ____________________________________________ (PRINTED) Signed: ___________________________________________ Title: _____________________________________________ (with authorized authority) Date: _____________________________________________ 246 SWIFT Contract Number: 287688 MN010019A 1 DPS/BCA CJDN JPA_March 2026 State of Minnesota Joint Powers Agreement This Agreement is between the State of Minnesota, acting through its Department of Public Safety on behalf of the Bureau of Criminal Apprehension ("BCA"), and the City of Chanhassen on behalf of its Prosecuting Attorney ("Governmental Unit"). The BCA and the Governmental Unit may be referred to jointly as “Parties.” Recitals Under Minn. Stat. § 471.59, the BCA and the Governmental Unit are empowered to engage in agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46, the BCA must provide a criminal justice data communications network to benefit political subdivisions as defined under Minn. Stat. § 299C.46, subd. 2 and subd. 2(a). The Governmental Unit is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this Agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized political subdivisions in performing their duties. The Governmental Unit wants to access data in support of its official duties. The purpose of this Agreement is to create a method by which the Governmental Unit has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective Date. This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration Date. This Agreement expires five years from the date it is effective. 2 Agreement Between the Parties 2.1 General Access. BCA agrees to provide Governmental Unit with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Governmental Unit is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of Access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Governmental Unit use the Governmental Unit’s equipment to access the BCA’s systems and tools. This is generally accomplished by an individual user entering a query into one of BCA’s systems or tools. B. Indirect Access occurs when individual users at the Governmental Unit go to another Governmental Unit to obtain data and information from BCA’s systems and tools. This method of access generally results in the Governmental Unit with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer-to-Computer System Interface occurs when the Governmental Unit’s computer exchanges data and information with BCA’s computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Governmental Unit employees or contractors may use any of these 247 SWIFT Contract Number: 287688 MN010019A 2 DPS/BCA CJDN JPA_March 2026 methods to use BCA’s systems and tools as described in this Agreement. Governmental Unit will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal Systems Access. In addition, pursuant to 28 CFR §20.30-38 and Minn. Stat. §299C.58, BCA may provide Governmental Unit with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. 2.4 Governmental Unit Policies. Both the BCA and the FBI’s Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre-employment), security, timeliness, training, use of the system, and validation. Governmental Unit has created its own policies to ensure that Governmental Unit’s employees and contractors comply with all applicable requirements. Governmental Unit ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Governmental Unit Resources. To assist Governmental Unit in complying with the federal and state requirements on access to and use of the various systems and tools, additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data, available on the CJIS Launch Pad using the link above in section 2.4. 2.6 Access Granted. A. Governmental Unit is granted permission to use all current and future BCA systems and tools for which Governmental Unit is eligible. Eligibility is dependent on Governmental Unit (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Governmental Unit’s written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Governmental Unit grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Governmental Unit needs to meet its criminal justice obligations and for which Governmental Unit is eligible. 2.7 Future Access. On written request from the Governmental Unit, BCA also may provide Governmental Unit with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Governmental Unit agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on Access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Governmental Unit agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes Prior Agreements. This Agreement supersedes any and all prior agreements between the BCA and the Governmental Unit regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to Update Information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving the Governmental Unit as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transaction Record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 248 SWIFT Contract Number: 287688 MN010019A 3 DPS/BCA CJDN JPA_March 2026 7, there must be a method of identifying which individual users at the Governmental Unit conducted a particular transaction. If Governmental Unit uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA’s transaction record meets FBI-CJIS requirements. When Governmental Unit’s method of access is a computer-to-computer interface as described in Clause 2.2C, the Governmental Unit must keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If a Governmental Unit accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Governmental Unit must have a transaction record of all subsequent access to the data that are kept by the Governmental Unit. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA’s request. 2.12 Court Information Access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Governmental Unit if the Governmental Unit completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by the Governmental Unit under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Governmental Unit’s access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor Personnel Screening. The BCA will conduct all vendor personnel screening on behalf of Governmental Unit as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint-based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Governmental Unit. 3 Payment The Governmental Unit currently accesses the criminal justice data communications network described in Minn. Stat. § 299C.46. At the time this Agreement is signed, BCA understands that a third party will be responsible for the cost of access. The annual charge may be modified to reflect the appropriate charges required under the BCA’s CJDN Fee Structure, including applicable fees for VPN access. The Governmental Unit will identify its contact person for billing purposes, and will provide updated information to BCA’s Authorized Representative within ten business days when this information changes. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA’s Authorized Representative is the person below, or her successor: 249 SWIFT Contract Number: 287688 MN010019A 4 DPS/BCA CJDN JPA_March 2026 Name: Katie Meiers, Deputy Superintendent Address: Minnesota Department of Public Safety; Bureau of Criminal Apprehension 1430 Maryland Avenue Saint Paul, MN 55106 Telephone: 651-793-2425 Email Address: Kathryn.Meiers@state.mn.us The Governmental Unit’s Authorized Representative is the person below, or his successor: Name: Henry A. Schaeffer, Prosecuting Attorney Address: Campbell Knutson, P.A. 860 Blue Gentian Road Suite 290 Eagan, Minnesota 55121 Telephone: 651-234-6214 Email Address: hschaeffer@ck-law.com 5 Assignment, Amendments, Waiver, and Agreement Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Agreement Complete. This Agreement contains all negotiations and agreements between the BCA and the Governmental Unit. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party’s actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA’s liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws, governs the Governmental Unit’s liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit’s books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn. Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Governmental Unit’s records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If the Governmental Unit accesses federal databases, the Governmental Unit’s records are subject to examination by the FBI and BCA; the Governmental Unit will cooperate with FBI and BCA auditors and make any requested data available for review and audit. 250 SWIFT Contract Number: 287688 MN010019A 5 DPS/BCA CJDN JPA_March 2026 7.4 If the Governmental Unit accesses state databases, the Governmental Unit’s records are subject to examination by the BCA: the Governmental Unit will cooperate with the BCA auditors and make any requested data available for review and audit. 7.5 To facilitate the audits required by state and federal law, Governmental Unit is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Governmental Unit. The Governmental Unit and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Governmental Unit or the BCA. 8.2 Court Records. If Governmental Unit chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA’s systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Governmental Unit comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of Alleged Violations; Sanctions For purposes of this clause, “Individual User” means an employee or contractor of Governmental Unit. 9.1 Investigation. The Governmental Unit and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Governmental Unit and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Governmental Unit of the suspected violation, subject to any restrictions in applicable law. When Governmental Unit becomes aware that a violation has occurred, Governmental Unit will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber Amendment. None of these provisions alter the Governmental Unit internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Governmental Unit must determine if and when an involved Individual User’s access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Governmental Unit must report the status of the Individual User’s access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User’s access to systems or tools than that made by Governmental Unit and BCA’s determination controls. 9.2.2 If BCA determines that Governmental Unit has jeopardized the integrity of the systems or tools 251 SWIFT Contract Number: 287688 MN010019A 6 DPS/BCA CJDN JPA_March 2026 covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA’s satisfaction. If Governmental Unit’s failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Governmental Unit. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Governmental Unit. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Governmental Unit understands that if it has signed the Court Data Services Subscriber Amendment and if Governmental Unit’s Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Governmental Unit also understands that reinstatement is only at the direction of the Court. 9.3.2 Governmental Unit further agrees that if Governmental Unit believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Governmental Unit may terminate this Agreement at any time, with or without cause, upon 30 days’ written notice to the other party’s Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party’s authorized representative. The Governmental Unit is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing Obligations The following clauses survive the expiration or cancellation of this Agreement: Liability; Audits; Government Data Practices; 9. Investigation of Alleged Violations; Sanctions; and Venue. THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK 252 SWIFT Contract Number: 287688 MN010019A 7 DPS/BCA CJDN JPA_March 2026 The Parties indicate their agreement and authority to execute this Agreement by signing below. 1. GOVERNMENTAL UNIT Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: _____________________________________________ (PRINTED) Signed: ____________________________________________ Title: ______________________________________________ (with delegated authority) Date: ______________________________________________ 3. COMMISSIONER OF ADMINISTRATION As delegated to the Office of State Procurement By: ______________________________________________ Date: _____________________________________________ ADMIN ID: ________________________________________ 253 City Council Item June 22, 2026 Item Balakrishna Chintaginjala Citizen Action Request File No.Item No: E.1 Agenda Section VISITOR PRESENTATIONS Prepared By Jenny Potter, City Clerk Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Balakrishna Chintaginjala 254 255 City Council Item June 22, 2026 Item Ordinance XXX: Permitted Burning Code Amendment File No.Item No: G.1 Agenda Section GENERAL BUSINESS Prepared By Andrew Heger, Fire Chief Reviewed By SUGGESTED ACTION "The Chanhassen City Council adopts an ordinance approving modifications to Chapter 9 of City Code regarding permitted burning." Motion Type 4/5 Vote Strategic Priority Operational Excellence SUMMARY The City Council previously reviewed proposed modifications to Chapter 9 of the City Code related to permitted burns. These amendments were presented on December 15, 2025, but were tabled following public and council feedback. The proposals were revisited during the City Council workshop on April 27, 2026. Based on the feedback received at that workshop, staff have developed an alternative amendment to the ordinance, in addition to the original ordinance language, for the City Council’s consideration. BACKGROUND Staff has developed two amendment options for the City Council’s consideration based on the feedback received. The first option reflects the original code language presented to the Council on December 15, 2025. The second option proposes reduced setback requirements from structures and roadways. Aside from the adjusted setbacks, the two options are identical. Although the current City Ordinance has always included a fee for burn permits, no such fee has ever been formally adopted within the city’s fee 256 schedule. Staff’s preference is the original code language presented in December, as it contains more stringent safety requirements and further minimizes potential impacts, particularly smoke travel, to neighboring properties and roadways. Burning complaints are a frequent issue addressed by fire department staff. The alternative code language found in option #2 will increase the likelihood of burning complaints from the community. DISCUSSION BUDGET As previously stated, the city code requires applicants for burn permits to pay a nonrefundable fee, which is set by the City Council through the annually adopted fee schedule rather than being specified in the code itself. The introduction of both a short-term and long-term permit will give flexibility to applicants seeking a burn permit while also helping to cover the staff time necessary to process the permit. If weather or burning restrictions impact the applicants desired dates for burning, staff will work with the applicant to extend the dates under the original permit. The short-term burn permit fee is $25, and the long-term burn permit fee is $100. If the City Council adopts a desired option for an ordinance amendment, these fees will be reinstated as part of a revised fee schedule on July 13, 2026. RECOMMENDATION Staff recommends that the Chanhassen City Council adopt the preferred ordinance #1 approving modifications to Chapter 9 of City Code regarding permitted burning. ATTACHMENTS Proposed Burning Ordinance #1 Proposed Burning Ordinance #2 257 237820v1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. ____ AN ORDINANCE AMENDING CHAPTER 9, ARTICLE III OF THE CHANHASSEN CITY CODE CONCERNING PERMITTED BURNS THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: SECTION 1. Section 9-32 of the Chanhassen City Code is amended to add the underlined language and delete the strikethrough language as follows: Sec 9-32 Eligible Properties Burn permits for residents will only be issued, subject to the requirements of this article, for properties meeting the criteria listed in Sec. 9-34in rural portions of the city. Burn permits for the purpose of prairie grass restoration conducted by a licensed and Minnesota DNR-approved contractor are allowed in all areas of the city. The figure below indicates which areas of the city are classified as rural, urban, or suburban for determining burn permit eligibility. SECTION 2. Section 9-33 of the Chanhassen City Code is amended to add the underlined language as follows: Sec 9-33 Application For Permit To apply for a burn permit an applicant must: (a) Submit an application on the form provided by the city to the fire chief or fire marshal. (b) Provide a nonrefundable fee, which shall be imposed in accordance with the fee schedule established by the city council. (c) If conducting a prairie grass burn larger than one-half an acre, the applicant must first apply for and receive a variance permit from the Minnesota DNR. The applicant must provide a copy of the Minnesota DNR variance permit when applying for a local burning permit. SECTION 3. Section 9-34 of the Chanhassen City Code is amended to add the underlined language and delete the strikethrough language as follows: Sec 9-34 Criteria For Approval Burn permits shall only be issued if the following criteria are met: (a) The applicant has not violated the conditions of a previous burn permit. 258 237820v1 (b) The proposed burn site is on a property shown as eligible to receive a burn permit in Section 9-32. (c) (a). The proposed burn site is at least 250 feet from any building. (b) The proposed burn site is at least 600 feet from any public roadways. (c) The proposed burn site will not impact any wetlands, as determined by city water resources staff. (d) The proposed burn site will not impact any bluffs, as determined by city forestry staff. (e) There is not a practical alternative method for disposal of the materials such as hauling off-site, chipping, or composting. SECTION 4. Sec. 9-35 of the Chanhassen City Code is amended to add the underlined language and delete the strikethrough language as follows: Sec 9-35 Conditions The city may place conditions on any aspect of the burn as deemed necessary to prevent the creation of hazardous conditions or nuisances. All burn permits issued under this article are subject to the following conditions: (a) The fire must be kept under control and the applicant must assume all responsibility for all damages and costs that may result from burning done under this permit. (b) The fire must be attended at all times until completely extinguished. (c) Fires will not be allowed to smolder without flame. (d) A clean burning device must be used to start fire. (e) No burning may be conducted during any air quality alert. (f) No burning may be conducted when the Minnesota Department of Natural Resources places Carver County under restricted, no open burning, or elevated burning restrictions. (f)(g) Burning may only be conducted when prevailing winds are blowing away from occupied buildings, roadways, and when wind speeds do not exceed ten mph. (g)(h) Leaves, yard waste, grass clippings, paper, cardboard, oils, rubber, plastics, tires, and chemically treated materials such as railroad ties, treated lumber, composite shingles, tar paper, composition board, sheetrock, wiring, paint and hazardous and industrial solid waste may not be burnt. (h)(i) The permit must be present and available at the burn site for inspection. (i)(j) The fire must be extinguished immediately if the permit is revoked. (k) Piled brush shall be no larger than 20 feet by 20 feet. (l) Reasonable accommodations shall be provided for the fire department to access the burn site in the event of an emergency. SECTION 5. Section 9-36 of the Chanhassen City Code is amended to add the underlined language as follows: 259 237820v1 Sec 9-36 Revocation A burn permit issued under this article may be revoked by the fire chief or their designee if it is determined after an inspection by city staff that the permit holder is in violation of or has violated conditions placed upon the burn permit, or that a burn has been conducted in such a manner as to constitute a public nuisance. Fires that are found to be in violation of the requirements set forth in this chapter are subject to issuance of a misdemeanor citation. SECTION 6. EFFECTIVE DATE: This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this ___ day of ____________, 2025, by the City Council of the City of Chanhassen, Minnesota. ATTEST: _________________________________ ______________________________ Jenny Potter, City Clerk Elise Ryan, Mayor 260 237820v1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. ____ AN ORDINANCE AMENDING CHAPTER 9, ARTICLE III OF THE CHANHASSEN CITY CODE CONCERNING PERMITTED BURNS THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: SECTION 1. Section 9-32 of the Chanhassen City Code is amended to add the underlined language and delete the strikethrough language as follows: Sec 9-32 Eligible Properties Burn permits for residents will only be issued, subject to the requirements of this article, for properties meeting the criteria listed in Sec. 9-34in rural portions of the city. Burn permits for the purpose of prairie grass restoration conducted by a licensed and Minnesota DNR-approved contractor are allowed in all areas of the city. The figure below indicates which areas of the city are classified as rural, urban, or suburban for determining burn permit eligibility. SECTION 2. Section 9-33 of the Chanhassen City Code is amended to add the underlined language as follows: Sec 9-33 Application For Permit To apply for a burn permit an applicant must: (a) Submit an application on the form provided by the city to the fire chief or fire marshal. (b) Provide a nonrefundable fee, which shall be imposed in accordance with the fee schedule established by the city council. (c) If conducting a prairie grass burn larger than one-half an acre, the applicant must first apply for and receive a variance permit from the Minnesota DNR. The applicant must provide a copy of the Minnesota DNR variance permit when applying for a local burning permit. SECTION 3. Section 9-34 of the Chanhassen City Code is amended to add the underlined language and delete the strikethrough language as follows: Sec 9-34 Criteria For Approval Burn permits shall only be issued if the following criteria are met: (a) The applicant has not violated the conditions of a previous burn permit. 261 237820v1 (b) The proposed burn site is on a property shown as eligible to receive a burn permit in Section 9-32. (c) (a). The proposed burn site is at least 150 feet from any building. (b) The proposed burn site is at least 200 feet from any public roadways. (c) The proposed burn site will not impact any wetlands, as determined by city water resources staff. (d) The proposed burn site will not impact any bluffs, as determined by city forestry staff. (e) There is not a practical alternative method for disposal of the materials such as hauling off-site, chipping, or composting. SECTION 4. Sec. 9-35 of the Chanhassen City Code is amended to add the underlined language and delete the strikethrough language as follows: Sec 9-35 Conditions The city may place conditions on any aspect of the burn as deemed necessary to prevent the creation of hazardous conditions or nuisances. All burn permits issued under this article are subject to the following conditions: (a) The fire must be kept under control and the applicant must assume all responsibility for all damages and costs that may result from burning done under this permit. (b) The fire must be attended at all times until completely extinguished. (c) Fires will not be allowed to smolder without flame. (d) A clean burning device must be used to start fire. (e) No burning may be conducted during any air quality alert. (f) No burning may be conducted when the Minnesota Department of Natural Resources places Carver County under restricted, no open burning, or elevated burning restrictions. (f)(g) Burning may only be conducted when prevailing winds are blowing away from occupied buildings, roadways, and when wind speeds do not exceed ten mph. (g)(h) Leaves, yard waste, grass clippings, paper, cardboard, oils, rubber, plastics, tires, and chemically treated materials such as railroad ties, treated lumber, composite shingles, tar paper, composition board, sheetrock, wiring, paint and hazardous and industrial solid waste may not be burnt. (h)(i) The permit must be present and available at the burn site for inspection. (i)(j) The fire must be extinguished immediately if the permit is revoked. (k) Piled brush shall be no larger than 20 feet by 20 feet. (l) Reasonable accommodations shall be provided for the fire department to access the burn site in the event of an emergency. SECTION 5. Section 9-36 of the Chanhassen City Code is amended to add the underlined language as follows: 262 237820v1 Sec 9-36 Revocation A burn permit issued under this article may be revoked by the fire chief or their designee if it is determined after an inspection by city staff that the permit holder is in violation of or has violated conditions placed upon the burn permit, or that a burn has been conducted in such a manner as to constitute a public nuisance. Fires that are found to be in violation of the requirements set forth in this chapter are subject to issuance of a misdemeanor citation. SECTION 6. EFFECTIVE DATE: This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this ___ day of ____________, 2025, by the City Council of the City of Chanhassen, Minnesota. ATTEST: _________________________________ ______________________________ Jenny Potter, City Clerk Elise Ryan, Mayor 263 City Council Item June 22, 2026 Item 1st Quarter Financial Report File No.Item No: I.1 Agenda Section ADMINISTRATIVE PRESENTATIONS Prepared By Kelly Grinnell, Finance Director Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Communications SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS First Quarter Financial Report 264 CITY OF CHANHASSEN QUARTERLY FINANCIAL REPORT For the Quarter Ending March 31, 2026 265 Fund Actual Thru Qtr 1 2026 Budget Thru Qtr 1 2026 Annual Budget Budget Remaining Percent Received or Expended Comment Revenues Property Taxes -$ -$ 12,574,000$ 12,574,000$ 0.0%Tax Settlements: June/July & December Franchise Fees -$ -$ 125,000$ 125,000$ 0.0% Licenses & Permits 652,046$ 515,925$ 1,733,700$ 1,081,654$ 37.6% Intergovernmental 18,495$ -$ 627,370$ 608,875$ 2.9% Charges for Services 169,620$ 166,725$ 666,900$ 497,280$ 25.4% Fines and Forfeits 11,146$ 12,500$ 75,000$ 63,854$ 14.9% Investment Income 93,166$ 81,250$ 325,000$ 231,834$ 28.7% Other Income 134,274$ 96,825$ 387,300$ 253,026$ 34.7% Total Revenues 1,078,747$ 873,225$ 16,514,270$ 15,435,523$ 6.5% Expenditures General Government Council 56,535$ 31,281$ 125,123$ 68,588$ 45.2% Administration 140,280$ 117,589$ 705,532$ 565,252$ 19.9% Economic Development 43,006$ 34,289$ 205,735$ 162,729$ 20.9% Communications 70,675$ 67,142$ 402,852$ 332,177$ 17.5% Finance 96,979$ 105,246$ 420,985$ 324,006$ 23.0% Contracted Central Services 32,208$ 36,667$ 417,000$ 384,792$ 7.7%Legal & Property Assessment Services IT 259,772$ 207,769$ 831,077$ 571,305$ 31.3% City Hall Facility 216,643$ 196,999$ 481,995$ 265,352$ 44.9% Elections 6,847$ 17,667$ 53,000$ 46,153$ 12.9% Library Facility 25,762$ 25,150$ 150,898$ 125,136$ 17.1% Total General Government 948,707$ 839,798$ 3,794,197$ 2,845,490$ 25.0% Public Safety Police 2,450$ -$ 2,765,341$ 2,762,891$ 0.1%Pay Carver County in June & November Fire Prevention & Administration 361,146$ 422,489$ 1,689,957$ 1,328,811$ 21.4% Fire Duty Crews & Paid-On-Call 75,606$ 55,474$ 647,843$ 572,237$ 11.7% Building Inspections 218,011$ 264,660$ 1,058,641$ 840,630$ 20.6% Total Public Safety 657,213$ 742,623$ 6,161,782$ 5,504,569$ 10.7% Public Works Engineering 129,417$ 141,420$ 678,814$ 549,397$ 19.1% GIS 24,461$ 22,518$ 108,085$ 83,624$ 22.6% PW Adminstration & Facility 39,293$ 33,083$ 158,800$ 119,507$ 24.7% Street Maintenance 275,392$ 201,422$ 1,208,529$ 933,137$ 22.8% Street Lighting & Signals 76,100$ 88,003$ 528,015$ 451,915$ 14.4% Fleet 112,053$ 98,388$ 472,261$ 360,208$ 23.7% Total Public Works 656,716$ 584,832$ 3,154,504$ 2,497,788$ 20.8% Community Development 107,966$ 158,201$ 759,367$ 651,401$ 14.2% Parks & Recreation Park & Rec Administration 44,856$ 45,222$ 217,065$ 172,209$ 20.7% Recreation Center 101,746$ 106,515$ 511,273$ 409,527$ 19.9% Lake Ann Park Operations 2,465$ 2,321$ 55,700$ 53,235$ 4.4% Park Maintenance 240,063$ 247,770$ 1,486,619$ 1,246,556$ 16.1% Senior Center 48,241$ 34,831$ 167,188$ 118,947$ 28.9% Recreation Programs & Events 99,625$ 128,453$ 616,575$ 516,950$ 16.2% Total Parks & Recreation 536,996$ 565,112$ 3,054,420$ 2,517,424$ 17.6% Total Expenditures 2,907,598$ 2,890,567$ 16,924,270$ 14,016,672$ 17.2% Revenues Over/(Under) Expenditures (1,828,851)$ (2,017,342)$ (410,000)$ 1,418,851$ Operating Transfers In -$ -$ 410,000$ 410,000$ Net Change in Fund Balance (1,828,851)$ (2,017,342)$ -$ 1,828,851$ Page 1 CITY OF CHANHASSEN STATEMENT OF REVENUES AND EXPENDITURES ACTUAL AND BUDGET - GENERAL FUND (UNAUDITED) FOR THE QUARTER ENDED MARCH 31, 2026 266 CITY OF CHANHASSEN BUILDING INSPECTIONS DEPARTMENT REVENUE THRU 1ST QUARTER 2026 COMPARED TO BUDGET AND 2025 Page 2 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC Plumbing Fees $10,255 $11,942 $14,050 Mechanical Fees $15,775 $14,003 $81,736 Plan Check Fees $31,259 $32,875 $58,583 Building Permit Fees $48,852 $50,548 $30,724 TOTAL REVENUE $106,141 $109,368 $185,093 $- $- $- $- $- $- $- $- $- 2026 BUDGETED REVENUE $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 $120,917 2025 REVENUE $82,643 $161,271 $68,958 $455,458 $88,790 $100,871 $215,966 $131,663 $98,407 $294,348 $92,261 $89,792 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 Re v e n u e s 267 Fund Actual Thru Qtr 1 2026 Budget Thru Qtr 1 2026 Annual Budget Budget Remaining Percent Received or Expended Revenues Charges for Services 767,168$ 629,760$ 5,248,000$ 4,480,832$ 14.6% Investment Income 9,271$ 20,000$ 80,000$ 70,729$ 11.6% Refunds & Reimbursements 1,401$ 1,250$ 5,000$ 3,599$ 28.0% Connection Charges 93,288$ 135,616$ 1,627,386$ 1,534,098$ 5.7%* Total Revenues 871,128$ 786,626$ 6,960,386$ 6,089,258$ 12.5% Expenditures General Operations Wages & Benefits 288,089$ 282,022$ 1,353,706$ 1,065,617$ 21.3% Supplies 31,293$ 65,250$ 313,200$ 281,907$ 10.0% Professional Services 35,806$ 42,479$ 203,900$ 168,094$ 17.6% Utilities 64,105$ 79,771$ 382,900$ 318,795$ 16.7% Insurance 5,300$ 5,300$ 21,200$ 15,900$ 25.0% Repairs & Maintenance 41,238$ 77,729$ 373,100$ 331,862$ 11.1% Other Expenses 93,038$ 86,050$ 413,039$ 320,001$ 22.5% Total General Operations 558,870$ 638,601$ 3,061,045$ 2,502,175$ 18.3% Debt Service Principal 970,000$ 970,000$ 970,000$ -$ 100.0% Interest & Related Expense 254,777$ 254,777$ 495,763$ 240,986$ 51.4% Total Debt Service 1,224,777$ 1,224,777$ 1,465,763$ 240,986$ 83.6% Capital Projects Water Portion of Street Projects 91,148$ 91,148$ 1,360,000$ 1,268,852$ 6.7% Equipment -$ -$ 22,500$ 22,500$ 0.0% Leased Vehicles Expense 2,130$ 2,130$ 59,999$ 57,869$ 3.6% Infrastructure 181,395$ 181,395$ 180,000$ (1,395)$ 100.8% Water Portion of PW Bldg Imp -$ -$ 5,000$ 5,000$ 0.0% Water Treatment Plant -$ -$ 85,680$ 85,680$ 0.0% Total Capital Projects 274,673$ 274,673$ 1,713,179$ 1,438,506$ 16.0% Total Expenditures 2,058,320$ 2,138,051$ 6,239,987$ 4,181,667$ 33.0% Revenues Over/(Under) Expenditures (1,187,192)$ (1,351,426)$ 720,399$ 1,907,591$ *Budget based on Avienda projections CITY OF CHANHASSEN STATEMENT OF REVENUES AND EXPENDITURES ACTUAL AND BUDGET - WATER FUND (UNAUDITED) FOR THE QUARTER ENDED MARCH 31, 2026 Page 3 268 Fund Actual Thru Qtr 1 2026 Budget Thru Qtr 1 2026 Annual Budget Budget Remaining Percent Received or Expended Revenues Charges for Services 1,237,208$ 1,270,492$ 5,081,966$ 3,844,758$ 24.3% Intergovernmental Revenue 10,000$ -$ -$ (10,000)$ - Refunds & Reimbursements 719$ -$ -$ (719)$ - Investment Income 16,002$ 15,000$ 60,000$ 43,998$ 26.7% Connection Charges 25,168$ 35,695$ 428,340$ 403,172$ 5.9%* Total Revenues 1,289,097$ 1,321,187$ 5,570,306$ 4,281,209$ 23.1% Expenditures General Operations Wages & Benefits 195,580$ 192,307$ 923,074$ 727,494$ 21.2% Supplies 4,925$ 15,133$ 72,637$ 67,712$ 6.8% Professional Services 24,725$ 26,034$ 124,963$ 100,237$ 19.8% Utilities 12,668$ 13,229$ 63,500$ 50,832$ 19.9% Insurance 5,305$ 5,305$ 21,218$ 15,913$ 25.0% Repairs & Maintenance 21,272$ 28,414$ 136,387$ 115,115$ 15.6% MCES Wastewater Charge 814,664$ 854,664$ 3,418,655$ 2,603,991$ 23.8% Other Expenses 41,711$ 34,499$ 165,597$ 123,885$ 25.2% Total General Operations 1,120,850$ 1,169,584$ 4,926,030$ 3,805,180$ 22.8% Debt Service Principal 175,000$ 175,000$ 175,000$ -$ 100.0% Interest & Related Expense 12,108$ 12,108$ 22,025$ 9,917$ 55.0% Total Debt Service 187,108$ 187,108$ 197,025$ 9,917$ 95.0% Capital Projects Sewer Portion of Street Projects 73,462$ 73,462$ 890,000$ 816,538$ 8.3% Leased Vehicles Expense 2,131$ 2,131$ 59,999$ 57,868$ 3.6% Equipment -$ -$ 13,500$ 13,500$ 0.0% Infrastructure 540$ 540$ 553,600$ 553,060$ 0.1% Sewer Portion of PW Bldg Imp -$ -$ 5,000$ 5,000$ 0.0% Total Capital Projects 76,133$ 76,133$ 1,522,099$ 1,445,966$ 5.0% Total Expenditures 1,384,091$ 1,432,825$ 6,645,154$ 5,261,063$ 20.8% Revenues Over/(Under) Expenditures (94,994)$ (111,639)$ (1,074,848)$ (979,854)$ *Budget based on Avienda projections CITY OF CHANHASSEN STATEMENT OF REVENUES AND EXPENDITURES ACTUAL AND BUDGET - SEWER FUND (UNAUDITED) FOR THE QUARTER ENDED MARCH 31, 2026 Page 4 269 Fund Actual Thru Qtr 1 2026 Budget Thru Qtr 1 2026 Annual Budget Budget Remaining Percent Received or Expended Revenues SWM Charges 682,276$ 680,063$ 2,720,250$ 2,037,974$ 25.1% Other Permits 1,050$ -$ -$ (1,050)$ - Refunds & Reimbursements 466$ -$ -$ (466)$ - Connection Charges -$ 35,000$ 140,000$ 140,000$ 0.0% * Total Revenues 683,792$ 715,063$ 2,860,250$ 2,176,458$ 23.9% Expenditures General Operations Wages & Benefits 255,498$ 231,210$ 1,109,810$ 854,312$ 23.0% Supplies 281$ 5,429$ 26,059$ 25,778$ 1.1% Professional Services 20,536$ 38,240$ 183,554$ 163,017$ 11.2% Insurance 2,060$ -$ 8,240$ 6,180$ 25.0% Repairs & Maintenance -$ 10,729$ 51,500$ 51,500$ 0.0% Other Expenses 21,715$ 22,211$ 106,613$ 84,897$ 20.4% Total General Operations 300,090$ 307,820$ 1,485,775$ 1,185,685$ 20.2% Debt Service Principal 130,000$ 130,000$ 130,000$ -$ 100.0% Interest & Related Expense 8,883$ 8,883$ 15,910$ 7,027$ 55.8% Total Debt Service 138,883$ 138,883$ 145,910$ 7,027$ 95.2% Capital Projects Storm Water Portion of Street Projects 289,076$ 289,076$ 3,010,000$ 2,720,924$ 9.6% Infrastructure Improvements 1,530$ 1,530$ 60,000$ 58,470$ 2.6% Equipment -$ -$ 7,000$ 7,000$ 0.0% Annual Stormwater Pond Improvements 103,259$ 100,000$ 535,500$ 432,241$ 19.3% Upper Riley Creek Stabilization -$ 150,000$ 150,000$ 0.0% Storm Water Portion of PW Bldg Imp -$ -$ 5,000$ 5,000$ 0.0% Total Capital Projects 393,865$ 390,606$ 3,767,500$ 3,373,635$ 10.5% Total Expenditures 832,838$ 837,309$ 5,399,185$ 4,566,347$ 15.4% Revenues Over/(Under) Expenditures (149,046)$ (122,246)$ (2,538,935)$ (2,389,889)$ *Budget based on Avienda projections CITY OF CHANHASSEN STATEMENT OF REVENUES AND EXPENDITURES ACTUAL AND BUDGET - SURFACE WATER MANAGEMENT FUND (UNAUDITED) FOR THE QUARTER ENDED MARCH 31, 2026 Page 5 270 Fund Balance 1/1/2026 Balance 3/31/2026 YTD Change General Fund 101 General Fund 9,991,228$ 7,750,963$ (2,240,265)$ * Special Revenue Funds 201 Charitable Gambling Fund 53,637$ 52,496$ (1,141)$ 202 Cemetery Fund 85,145$ 86,302$ 1,157$ 210 Cable TV Fund 5,219$ 8,276$ 3,057$ 212 Grants Fund 797,906$ 802,962$ 5,056$ 213 Local Affordable Housing Aid Fund 359,147$ 361,423$ 2,276$ Debt Service Funds 300 Permanent Debt Revolving Fund 1,327,244$ 1,335,655$ 8,411$ 370 2016A GO Ref Bonds Debt Fund 582,382$ 143,272$ (439,110)$ 371 2024A GO CIP Bonds Debt Fund 716,215$ 197,786$ (518,429)$ * 372 2025A GO Bonds Debt Fund 1,560,639$ 2,295,964$ 735,325$ * Capital Project Funds 400 Capital Equipment/Vehicle Fund 1,359,180$ 1,153,283$ (205,897)$ * 401 Park Renovation Fund 142,642$ 138,438$ (4,204)$ * 402 Capital Facilities Fund 210,217$ 158,779$ (51,438)$ * 410 Park Development Fund 2,414,434$ 2,414,055$ (379)$ 414 Civic Campus Fund 100,647$ 140,500$ 39,853$ 416 Chanhassen Comm Center Fund 2,551,850$ 1,748,487$ (803,363)$ 420 Transp Infrast Mgmt (TIM) Fund 829,071$ 833,597$ 4,526$ * 480 TIF 11-Frontier Develpmnt Fund 213,042$ 110,322$ (102,720)$ * 481 TIF 12-Lake Place Sr Apt Fund 87,292$ 1,305$ (85,987)$ * 601 Pavement Mgmt Prgm (PMP) Fund 942$ 1,242,027$ 1,241,085$ * Enterprise Funds 700 Water Fund 2,297,334$ 785,057$ (1,512,277)$ 701 Sewer Fund 1,396,972$ 1,137,535$ (259,437)$ 720 Surface Water Management Fund 18$ (411,256)$ (411,274)$ TOTAL ALL FUNDS 27,082,403$ 22,487,228$ (4,595,175)$ *Denotes funds that receive property taxes or tax increments. Tax settlements are received in June/July and December. CITY OF CHANHASSEN UNAUDITED CASH BALANCES BY FUND JANUARY 1, 2026 AND MARCH 31, 2026 Page 6 271 CITY OF CHANHASSEN CASH AND INVESTMENTS KEY METRICS AS OF MARCH 31, 2026 Investment Policy - Investment Type Limits:Investment Type Policy Limit Current Amount Certificates of Deposit 70%14% U.S. Agency Securities 70%35% State Bonds 50%7% Investment Policy - 10% Concentration Limit:Largest Issue Amount % of Portfolio FNMA Security 1,236,763.00$ 5.50% Investment Policy - Maturity Limits:Maturity Policy Limit Current Amount Up to 5 Years 0%75% Over 5 Years 20%3% Over 10 Years $0 0% Budget to Actual Comparison - Investment Earnings: 2026 Annual Budget Actual 3/31/2026 Average Current Yield All Funds $586,631 $256,216 3.63% % of Annual Budget 43.7% Page 7 Checking $3,757 0% Money Market Savings $2,624,594 12% Certificates of Deposit $3,064,593 14% Asset Backed Securities $7,391,638 33% U.S. Federal Agencies & Treasuries $7,930,869 35%Muni, School, & State Bonds $1,471,775 6% Investment Type Allocation $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 Current 2027 2028 2029 2030 2031 2032 Investment Maturity Schedule 272 City Council Item June 22, 2026 Item 4th of July Parade Route Correspondence to Businesses File No.Item No: J.1 Agenda Section CORRESPONDENCE DISCUSSION Prepared By Sam DiMaggio, Economic Development Manager Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority Communications SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Parade Route Email to Businesses 273 Subject: Information for Local Businesses – 4th of July Parade Road Closures Date: June 15, 2026 Attachment: 2026 Parade Route Map Email Body: Hello Chanhassen Businesses, I’m reaching out with some important information regarding this year’s Chanhassen Rotary 4th of July Parade, taking place on Saturday, July 4 at 2:30 p.m. As part of this long-standing community tradition, streets along and near the parade route will close starting at 1:30 p.m. and will remain closed until approximately 5:00 p.m. The enclosed parade map shows the full route, staging areas, and closure details. If you have questions in advance of the event, please feel free to contact Priya Wall at pwall@chanhassenmn.gov. She is happy to assist with any planning or logistics ahead of time. If you experience any issues on the day of the parade — including traffic concerns, access challenges, or parked vehicles — please contact the Carver County Sheriff ’s Office non-emergency line at 952-361-1231. We truly appreciate your cooperation and understanding. The event brings thousands of visitors into the community, and your flexibility helps make this long-standing celebration possible. Please don’t hesitate to reach out if you need anything before the event. Warm regards, Samantha 274