2026 PRC BylawsBYLAWS
PARK AND RECREATION COMMISSION
CITY OF CHANHASSEI.
The following bylaws are adopted by the Chanhassen Park and Recreation Commission to facilitate the
perfomrance of its duties and the exercising of its functions as a commission established by the City
Council.
Section l:Duties And Responsibilities:
I To hold meetings of its members, to consider such matters pertaining to parks and public
recreation programs in the city as shall be referred to the Commission by the Council, or as the
members of the Commission themselves deem proper.
.2 To prepare a comprehensive plan for the future development of the city park and recreation
system, to be submitted to the City Council for implementation, and to maintain said plan, and
recommend amendments to the plan to the City Council, as may become necessary or desirable
.3 To act in an advisory capacity to the Council in all matters relating to a park and recreation
program in the city.
1.4 Establishment of Subcommittees: The Park and Recreation Commission may, as they deem
appropriate, establish special subcommittees comprised solely of their own members.
Scction 2:l\let,tings:
2.1 Time: Regular meetings of the Commission shall be held on the fourth Tuesday of each month
at 6:00 p.m. in the City Council Chambers, 7700 Market Blvd. unless otherwise directed by the
Chair, in which case at least 24-hour notice will be given to all members. Regular meetings shall
have a curfew of l0:00 p.m., whrch may be waived at the drscretion of the Chair. All unfinished
business will be canied over to the next regular Park and Recreation Commission meeting.
2.2 Special meetings: Special meetings shall be held upon call by the Chair or tn his./her absence,
by the Vice Chair, or any other member with the concurrence of four other members of the
commission, and u,ith at least 48-hour notice to all members. Notice of all special meetings shall
also be posted on the official city bulletin board.
2.3 .{ttendance: Park and Recreation Commission members shall attend not less than seventy-flve
(75%) percent ofall regular and special meetings held during a given (calendar) year, and shall
not be absent from three (3) consecutive meetings. Failure tu meet this minimum attendance
requirement shall result in removal fiom the commission.
Section -l Conrnrission Composition , 'l-crms and Vacancies:
3.1 Composition: The commission shall consist of seven (7) voting members. Additionally. the
commission may also have one or fwo youth represcntatives who shall also be voting members
Commissioners shall be appointed by the Council and may be removed by the Council.
3.2 Terms and Vacancies: The oouncil shall appoint members to the commission for staggered
terms ofthree (3) years; however, youth commissioners shall sene one-year terms. Vacancies
during the term shall be filled by the council for thc unexpired portion of the term.
All members shall serve without compensation.
3.3 Quorum: Half plus one (5) Park and Recreation Commission members shall constitute a quorum
for the transaction ofbusiness. Whenever a quorum is not present, no final or official action shall
be taken al such nreeting.
4.1 Election of Officers: At the first meeting in April of each year, the Park and Recreation
Commission shall hold an organizational meeting. At this meeting, the commission shall elect
lrom its membership a Chair and Vice Chair. Each member shall cast its vote for the member
he/she wishes to be chosen for Chair. If no one receives a majority, voting shall continue until one
member receives the majority support. Vice Chair shall be elected fiom the remaining numbers of
the same proceeding.
4-2 Duties of the Chair and Vice Chair: The Chair. or in his/her absence the Vice Chair. shall
preside at meetings, appoint committees from its ou,n membership, and perform other such duties
as ordered by the commission.
The Chair shall conduct the meeting so as to keep it rnoving as rapidly and efficiently as possible
and shall remind members. witnesses, and petitioners to preserve order and decorunr and to keep
comments to the subject at hand.
The Chair shall not move lor action but mav second motions,
5.I Parliamentary Procedure: Generally, or as appropriate, Parltantentary Procedure, govemed
by Roberts Rules of Order Revised, shall be followed al all regular meetings. At special work
session meetings, and when appropriate, the commission nray hold group discr.rssions not
lollowing any set parliamentary procedures except when motions are before the commission.
6.1 Purpose of Hearings: The purpose of a hearing is lo collect information and facls in order for
the commission to develop a rational recommendation for the City Council.
6.2 Hearing Procedure: At hearings, the following procedure shall be followed in each case:
a. The Chair shall state the case to be heard.
b. The Chair shall call upon staffto prescnt the staff report. Required reports from each city
department shall be submitted to the Park and Recreation Commission before each case is
heard.
The Clhair shall ask the applicant to present their case
d. Interested persons may address the commission, giving information regarding the particular
proposal.
Petitioners and the public are to address the Chair only, not staffor other oommissioners
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Section 4 Oreanization:
Section 5 Procedure:
Scction 6 - Public Hearings:
Af'ter all nerv facts and information have been brought tbrth, the hearing shall be closed and
interested persons shall not be heard again. Upon completion of the heanng on each case,
the Park and Recreation Commission shall discuss the item at hand and render a decision.
The Park and Recreation Coniniission, if rt so desires, may leave the public record open for
u,ritten cornments for a specified period of time.
g. The Chair shall have the responsibility to inform all of the parties of their rights ofappeal on
any decision or reconlnlendation of the Park and Recreation Commission.
6. 3 Schedule: At meetings where more than one hearing is scheduled, every effort shall be made to
begin each case at the time set on the agenda, but in no case may an item be called for hearing
prior to the advertised time listed on the agenda.
3.Matlers for discussion which do not appear on the agenda shall be discussed during
Commissioner Member Presentations. After discussion, if the Commission u,ould like to
add an item. a motion, a second, and a vote to add to a future meeting would occur. A
majority vote applies.
b. Matters rvhich are added shall be discussed at the appropriate time on the luture agenda
7.2 Suspension of Rules: The commission may suspend any of these rules by a unanimous vole of
the members present.
'7.3 Amendments: Amendments of these bylaws may be made at any regular or special meeting of
the Park and Recreation Commission but only ifscheduled on the meeting agenda in advance of
the meeting.
7.4 Review: Annually, at the hrst meeting in April or as deemed appropriate, these bylaws shall be
read and adopted by the Park and Recreation Commrssion.
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Section 7 l\{ iscella neous:
7.1 Park and Recreation Commission Discussion:
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