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09-29-2025 Special Work Session Agenda and Packet AGENDA CHANHASSEN CITY COUNCIL MONDAY, SEPTEMBER 29, 2025 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD CITY COUNCIL WORK SESSION Receive information from the Sports Facilities Companies for the Chanhassen Bluffs Community Center GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.chanhassenmn.gov/action or paper forms are available in the city council chambers prior to the meeting. A total of thirty minutes is alloted for Visitor Presentations. Priority is given to Chanhassen residents. An additional thirty minutes may be provided after General Business items are complete at the discretion of the City Council. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. Comments may also be emailed to the City Council at council@chanhassenmn.gov. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. 1 Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 2 City Council Item September 29, 2025 Item Receive information from the Sports Facilities Companies for the Chanhassen Bluffs Community Center File No.Item No: Agenda Section CITY COUNCIL WORK SESSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Discussion Motion Type Simple Majority Vote of members present Strategic Priority Development & Redevelopment SUMMARY On March 24, 2205, the city entered into two contracts with The Sports Facilities Company to augment the professional expertise of the project team for the new Community Center, which also includes city staff, BKV Group, and their sub-consultants, and the construction manager. See the attached proposal for full details of the work they are completing for the city. BACKGROUND SFC will: Share their findings from the Pro Forma work so far Share information about their 3rd party management services DISCUSSION 3 BUDGET RECOMMENDATION ATTACHMENTS SFC Services Overview Professional Services Agreement, Venue Planning and Design Support Professional Services Agreement, Pro Forma 4 CHANHASSEN, MN // SERVICES OUTLINE Chanhassen Bluffs Community Center planning, development and operational DESIGN support THE SPORTS FACILITIES COMPANIES // SPORTS FACILITIES DEVELOPMENT, LLC February 7, 2025 5 SPORTS FACILITIES COMPANIES 2 Sports Facilities Companies 17755 US Hwy 19 N #300 Clearwater, FL 33764 Founded in 2003 JIM ARNOLD DIRECTOR OF BUSINESS DEVELOPMENT 404.984.6682 jarnold@sportsfacilities.com Dear Laurie & Jerry, It was a pleasure meeting with both of you this week. I truly appreciate the time you dedicated to sharing insights into the project, and I’m excited about the opportunity to contribute to a facility that will have such a meaningful impact on the community. As discussed, I’ve outlined a potential scope of work, focusing on how we can assist during the design process, specifically in venue planning, procurement, and operational design. Based on our conversation, we believe we can provide the most value and support as an integrated part of your team, rather than as a subcontractor to the selected architect/engineer. While we have experience in both roles, we’ve found that working directly with the City enables us to better align with and help achieve your goals. I’ve aimed to keep the information concise, understanding that it’s a lot to digest. Please don’t hesitate to reach out if you’d like to schedule a call to discuss any questions or clarifications. Additionally, we’re happy to provide more details regarding our pre-opening and management services in the future, but for now, I wanted to focus on potential next steps. Thank you again for your time and consideration. I look forward to hearing from you soon. Best regards, 6 Pre-Development FIRM OVERVIEW DevelopmentManagement dev e l o pmentpre-developmen t Mana g e m entMarket Research Financial Forecasts (Pro Forma) Economic Impact Feasibility Reports Community Engagement & Partnership Development Strategic Planning & Finance Strategy Start-Up Operational Development Facility Operations Operational Timelines Revenue Generation Facility Optimization Owner’s Rep Venue Planning Procurement (FF&E & OS&E) Operational Budget Impacts Technology Requirements, Sport Equipment & Specifications Facility Branding, Wayfinding, Signage Our mission is to improve the health and economic vitality of the communities we serve. Since 2003, the Sports Facilities Companies, comprised of Sports Facilities Advisory, Sports Facilities Management, and Sports Facilities Development, have become the trusted resource for communities who want to plan, develop, or operate sports, recreation, entertainment and fitness centers. • CONTRACTING FIRM: SPORTS FACILITIES ADVISORY, LLC • NUMBER OF EMPLOYEES: 2,500+ • YEARS IN OPERATION: 21 • CORPORATE STRUCTURE: Limited Liability Company (LLC)7 FOUNDED IN 2003 OUR MISSION IMPROVE THE HEALTH & ECONOMIC VITALITY OF THE COMMUNITIES WE SERVE 3,000 COMMUNITIES SERVED $15 BILLION IN PLANNED & FUNDED FACILITIES 25 MILLIONANNUAL VISITS TO SFM FACILITIES THE VOICE OF THE INDUSTRY THE SINGLE LARGEST & FASTEST GROWING SPORTS TOURISM NET- WORK WWW.THESFNETWORK.COM PLANNING OPTIMIZATION DEVELOPMENT MANAGEMENT 2,500+ TEAM MEMBERS AND GROWING 8 MARKET FEASIBILITY • Market and Participation Analysis • Existing Service Providers Assessment • Trends and Benchmarks Evaluation • Recommended Facility and Opinion of Cost Projections • Expectations for Financial Performance PROJECT IMPLEMENTATION • Opportunity Representation & Presentations • Project Implementation Timeline • Partnership Engagement • Ongoing Business Model Refinement • Operator/Management Model Selection • Facility Program Specifications Generation • Brand Management • Pitch Deck Development • Design Concept and Test Fit OPERATIONAL DEVELOPMENT • Team Development & Training • Operational Development • SOP Development & Implementation • Brand Development & Marketing Systems • Systems & Technology Implementation • Safety, Security, & Risk Management DAILY OPERATIONS • Event Booking & Business Development • Marketing & Branding Campaigns • Strategic Planning • Financial Reporting & Modeling • Team Development • Program/Event Management and Development PERFORMANCE OPTIMIZATION • Financial Analysis • Team Evaluation • Operational & Proces Improvement • Strategic Planning • Systems and Technology Evaluation PRE-DESIGN • A/E Teams RFP Generation, Distribution, Evaluation, Selection, and Contracting • Infrastructure Coordination • Site Development Services • Conceptual Design and Master Planning • Cost Validation • Facility Program Specification Refinement FINANCIAL FEASIBILITY • Business Model Development • Institutional-Grade Financial Forecast (Pro Forma) • Economic Impact Projections • Feasibility Report • Project Overview Presentation DESIGN • Design Consulting / Venue Planning • Design Scheduling and Coordination • Constructability Feedback and Review • Cost Reviews Throughout Design • Ongoing Refinement of Facility Program and Operational Impacts • Design Alternatives and Value Engineering CONSTRUCTION & COMMISSIONING • Contractor(s) Procurement and Contracting • Review of Contractor’s Construction Plan • Cost Control • Master Schedule Control • Project Reporting • FF&E and OSE Procurement CONCEPT CONCEPT TO CONCRETE SERVICES 9 SPORTS FACILITIES COMPANIES 6 Project Approach 10 SPORTS FACILITIES COMPANIES 7 PROJECT APPROACH As emphasized in our cover letter, our team is thrilled about the opportunity to collaborate with Chanhassen and the entire project team on this exciting endeavor. In the following pages, we outline our service offerings and approach to addressing the requested scope of work. SFC provides a comprehensive suite of services encompassing planning, development, and management. However, our success over the past 20 years is not merely the result of offering a broad range of services. It stems from our ability to work closely with our clients to identify the specific services that best support the project and team, ensuring the successful achievement of goals and outcomes. We are eager to build a tailored set of services for Chanhassen and are prepared to address any challenges that may arise throughout our partnership. With SFC acting on your team, Chanhassen is positioned to help make fully informed decisions throughout the planning process and ultimately drive the best possible project, on-time and on-budget. We will assist the design team in delivering a facility that is as unique and innovative as it is functional and efficient. Our goal is to help deliver an innovative, impactful, and sustainable venue for the City, and we stand ready to contribute to this project’s success. 11 SPORTS FACILITIES COMPANIES 8 SFC’s advisory and financial planning process starts with an on-site development planning session (DPS), with all team members that will focus on defining suc- cess and refining your vision, value propositions, finan- cial resources and core competencies, products and services, strategic alliances, and financial success met- rics. Using the information gathered in the DPS as well as the existing schematic program of the facility, SFC will work with Chanhassen and project team to create a detailed financial forecast for the facility. This forecast will provide a full understanding of the operational sus- tainability, economic impact, local use access, and re- turn-on-investment for the facility. Operations Analysis • The ideal business model • Right-sized program spaces and space requirements • Construction costs based on recent, comparable projects • Recommended parking • Revenue by product/program • Direct/variable costs (cost of goods sold) • Facility and operating expenses • Management and staffing model Economic Impact Analysis • Number of events • Number of local & out-of-town guests • Length of stay • Average daily rate • Average daily expenditures • Net new tax generation Using the data from this exercise, we will be able to quickly adapt the program, if necessary, to put more or less focus on any area. As focus shifts in one area, each other area is affected. SFC will work with Chanhassen and project team until we develop the financial plan and program that meet the unique goals and success met- rics for the facility. Working Document The pro-forma developed during the schematic phase of the project is not a rigid pro-forma. Rather it is a pro-forma that has the ability to ebb and flow through- out the design and construction process. SFC will con- tinuously update this document as decisions are made that affect facility program, timeline or budget. The initial purpose of the pro-forma and economic impact analysis is to create a road map for the project. As with any route towards a destination, there are sure to be detours, obstacles and unexpected decisions along the way. When these items arise, our job as your Owner’s rep is to help you navigate a new route and keep the project on-time and on-budget. Our design and con- struction team members will help SFC asses the impact of each item on the project time-line and budget. The pro-forma and economic impact tracking document is a unique element that SFC brings to the table that also allows us to educate Chanhassen on what short and long-term impacts a decision has on financial sustain- ability, operations and marketability of the facility. Our experience and understanding of the entire process and life-cycle of a venue from design through construc- tion and ultimately through pre-opening and long-term operations equips Chanhassen and the project team with all of the information necessary to make truly in- formed decisions. OPERATIONAL ADVISORY & FINANCIAL PLANNING 12 SPORTS FACILITIES COMPANIES 9 VENUE PLANNING Throughout the facility design, SFC will take on all nec- essary services to ensure the successful delivery of the project. SFC brings a unique set of capabilities to the project through our Venue Planning Services that will integrate seamlessly into the design team. This process creates a collaboration between SFC, Chanhassen and the project team, leading to a facility that is aestheti- cally pleasing, operationally sustainable, and meets the goals for the facility and its intended usage. As part of this process, SFC pairs our program-driven design approach with our extensive operational expertise and focuses on the following areas: Operationally led design SFC has been involved in the development and op- erations of many of the most operationally-success- ful sports and recreation facilities in the country. The foundation to this success is providing a facility that is custom designed to match the primary functions and structure of the owner’s operations. Too often facilities are designed and built and then a management team is put in place. Form must follow function to realize the full potential of a facility. Starting in the schematic process, SFC will work with the project team to the operation- al structure for all aspects of the facility. SFC will then work closely with Chanhassen to ensure that the de- sign of facility is providing the best opportunity for these unique operations to be successful. Experiential design In an ever-expanding industry and with family/commu- nity time at a premium, it has never been more import- ant for facilities to provide a first-class, differentiating experience while also accomplishing the individual goals of the project. This starts with the City’s vision and goals and continues immediately into the planning phases of the project, incorporating everything from user group specific layouts and amenities to fanfare and family experiences. SFC’s experience developing some of the most successful and innovative facilities in the country provides an unparalleled understanding of what design elements create real impact and provide the best value to the overall project. This experience ensures Chanhassen Bluffs immediately opens as a true, experience driven community gathering place. Multi-use functionality SFC has been at the forefront of functional, innovative and multi-purpose design for sports and recreation fa- cilities across the industry. These efforts have culminat- ed in the development of facilities that drive demand in individual sport sectors while maximizing each and every space within a facility; allowing for increased eco- nomic impact and return on investment without over- building facilities and creating unrealistic debt burdens on owners. From tournaments to events, concerts and local community groups; SFC ensures the Chanhassen Bluffs Community Center will be designed in a way to provide opportunities to engage all of your residents - regardless of age, interest or ability. Revenue & Impact driven design decisions There are only so many areas within the facility that can drive revenue. Part of SFC’s role leading the proj- ect team will be to ensure that everyone understands each design and construction decision has on each of these areas. Maximizing each of these revenue levers starts with design that is focused on maximizing each of these areas. Along with revenue focused design, SFC also focuses on fiscally-responsible elements; defining, refining, and creating plans that support the desired/re- quired financial outcomes of the project while providing creative approaches to maximize cost recovery. Maximizing impact SFC’s will work closely with Chanhassen and the de- sign team to ensure that the project maximizes impact in terms of both community health and economic vital- ity. Our understanding of how these types of facilities operate over time ensures that long range planning al- lows for future expanded services while the initial plan will reduce barriers to access and maximize the social, health, education, safety, and economic impact of plac- es to play and programs in which to participate for the residents of the region. 13 SPORTS FACILITIES COMPANIES 10 SPACE PLANNING Facility Program Options Space planning is vital for the seamless operation and functionality of large indoor sports and entertainment venues. This process focuses on designing spaces that support the venue’s core activities while enhancing the experience for attendees, staff, and performers. It ensures efficient circulation for large crowds, strategic placement of amenities like concessions and restrooms, and optimal layouts for back-of-house operations such as loading docks, storage, and staff facilities. By aligning spatial design with operational needs, space planning maximizes revenue potential, ensures safety and compliance, and creates an engaging and functional environment for both large-scale events and day-to-day operations. Utilizing the data and insights gathered in the preceding steps and utilizing our vast experience in sports facility planning and operations, SFC will produce up to three new facility program options for review and consideration. Each facility program will be developed to demonstrate the type, number, and size of each asset. Each facility program will also include recommendations for parking, setbacks, and greenspace to demonstrate the total acreage requirements for the option. Following a review of the facility program options, SFC will facilitate a discussion to determine the preferred facility program and location for the project. ROom Data Sheets As a part of our on-going project support which is highlighted in Phase V; SFC will work with the project team to develop project specific room data sheets which will assist with space and operational planning. SFC’s Room Data Sheets (RDS) are an essential tool in the building design process, providing detailed information about each space to ensure alignment with functional, operational, and aesthetic goals. Our services focus on creating comprehensive, accurate, and customizable room data sheets that guide the design process and support successful project delivery. Key features include: Detailed Room Requirements Documentation of room dimensions, finishes, lighting, HVAC, and acoustical needs tailored to the space’s purpose. Functional Space Specifications Clear descriptions of the room’s intended use, capacity, and required adjacencies to ensure operational efficiency. Fixture, Furniture, and Equipment (FF&E) Coordination Precise listing and placement of all necessary furnishings, fixtures, and equipment to align with user needs and project budgets. Technical and MEP Integration Identification of power, data, plumbing, and mechanical system requirements for seamless coordination with building systems. Flexibility for Future Changes Inclusion of adaptable elements to accommodate evolving needs or alternative uses over the building’s lifecycle. 14 SPORTS FACILITIES COMPANIES 11 ROOM DATA SHEET EXAMPLE FUNCTION / ACTIVITY Team fitness area ADJACENCY NEEDS: Locker Room, ERG Machines WINDOWS: Daylight Desired LIGHTING: Overhead, Zoning and dimmable DOORS: Multiple Single doors SECURITY: General coverage 1-2 cameras BASE: Cove base ACCESS CONTROL: Card Reader Access on One Door FLOORING: Weight Room Flooring ACOUSTICS & VIBRATION LIMITS: Need to be able to block out gym sound, Limit sound of weights dropping WALL FINISHES: Branding and sponsorship, Mirrors DAYLIGHT / VIEWS: Daylight recommended CEILING FINISHES:Drop ceiling, Acoustical control needed OTHER: N/A MECHANICAL: Heating, Cooling, Ventilation PLUMBING: Water Fountains/ Filling TEMPERATURE RANGE:68-78 F ELECTRICAL / POWER: 120 volt TR duplex receptacle throughout the space HUMIDITY RANGE:N/A SPECIAL POWER NEEDS: Visual Displays Cardio machine will require special power (Power curb) AUDIO/VISUAL:Visual Displays, 70A Distributed Audio with Input/Controls DATA:Visual displays, Cardio machine, Wi- Fi access point FURNITURE:Chairs and benches, Check in desk, day lockers, Millwork EQUIPMENT: Gym equipment (weight, cardio, functional training, etc.) visual display, weight/mat storage, vending? CRITICAL DIMENSIONS: Need to consider spacing around equipment, Cardio likes views to outside or into the Court space CONSIDERATIONS:Do we need a private office /meeting space in this room? CRITICAL FACTORS Sports Performance GENERAL INFORMATION ARCHITECTURAL DESCRIPTION BUILDING SYSTEMS FURNITURE / EQUIPMENT 10/29/2024 Sports Performance 1 15 SPORTS FACILITIES COMPANIES 12 FF&E + OS&E Consulting SFC’s strong industry position guarantees that Chanhassen and the facility receive the best equipment at competitive prices. Specializing in FF&E (Furnish- ings, Fixtures, and Equipment) and OS&E (Operating Supplies and Equipment) for sports and recreation facil- ities, our team has extensive experience sourcing over 850 sports-specific products, from basketball equip- ment to concession gear and POS systems. Our process starts with a thorough needs assessment, followed by supplier vetting, and assistance in the RFP and procurement stages. As a leading developer in sports and recreation facilities, SFC leverages its in- dustry expertise, purchasing power, and supplier rela- tionships to secure the best value for each project, often surpassing co-op pricing. We ensure the City and the project receive the best value and the appropriate prod- ucts to meet the short and long-term goals of the facility. ROCKY MOUNT EVENT CENTER CEDAR POINT SPORTS CENTER HORIZON’S EDGE SPORTS CAMPUS HIGHLANDS SPORTS COMPLEX CONSTRUCTION $48MM $32MM $24MM $30MM FFE BUDGET $3,950,000 $2,400,000 $2,800,000 $4,300,000 FFE FINAL $3,180,000 $1,750,000 $2,345,000 $3,650,000 SAVINGS $770,000 $650,000 $455,000 $650,000 % SAVINGS 19.5%27.1%16.3%15.1% Importantly, SFC’s procurement services follow all nec- essary procurement policies and are fully transparent, with no product mark-ups, fees, or commissions, en- suring that we consistently act in the best interest of the City. DIVIDER CURTAINS CEILING SUSPENDED VOLLEYBALL WOOD-COURT FLOORING SCOREBOARDS & VIDEO SCREENS PLAYER & SPECTATOR SEATING CEILING SUSPENDED FIXTURES LED LIGHTING SCORER’S CHAIRS & TABLES 16 SPORTS FACILITIES COMPANIES 13 Experience and Qualifications 17 PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 420,000 ft2 8 Basketball / 16 Volleyball Courts 1 NHL/NCAA Regulation Ice Rink Family Entertainment Center 1 Indoor Turf Field Sports Performance Training Center Restaurant, Cafe, and Meeting Space Advisory Market & Financial Feasibility Partnership & Funding Development Development Venue Planning FF&E Procurement Management Pre-Opening Management Full-Time Management SPORTS TOURISM • COMMUNITY RECREATION • ICE • COURTS SIZE FEATURES FIRM ROLES & SERVICES Opened in 2024, AdventHealth Sports Park at Bluhawk is an incredible 420,000 square foot indoor facility that is a true sports destination. Located in the heart of the Bluhawk development, this facility will be within walking distance of premium restaurants, retail, and hotels. Sports Facilities Development was engaged to provide venue planning and design consultation along with FF&E procurement during the design and construction phase of the project. Concurrently, Sports Facilities Management has provided pre-opening services including marketing, branding, organizational development, programming and event booking, and grand opening planning. The Management team has been the full-time operating partner since opening. ADVENTHEALTH SPORTS PARK AT BLUHAWK OVERLAND PARK, KS 18 PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 100,000 ft2 25-yard, Six-lane Lap Pool Family Aquatic Center Fitness Center 4 Basketball / 6 Volleyball Courts Meeting & Event Space Advisory Financial Forecasting Economic Impact Development Venue Planning FF&E Procurement Management Pre-Opening Management Full-Time Management SPORTS TOURISM • COMMUNITY RECREATION • COURTS • FITNESS • AQUATICS SIZE FEATURES FIRM ROLES & SERVICES When the SF Network team joined the City of Morristown on the development of Morristown Landing, the client had a very defined vision of what they wanted this facility to become. They envisioned the facility to be an indoor facility that provides residents with premier amenities to play, gather, and maintain a healthy lifestyle. To execute this vision, the City of Morristown hired the Development team for their venue planning and FF&E expertise. The team’s efforts helped to re-envision the facility in a way that not only aligned with the client’s vision and goals but also increased revenue and operational efficiency. The Management team provided pre-opening services and full-time management of the facility. MORRISTOWN LANDING RECREATION AND EVENTS MORRISTOWN, TN 19 Located just an hour outside of Pittsburgh and on the border of Ohio, this 200,000 square foot indoor sports center is an excellent addition to the existing Highlands development in Wheeling, West Virginia. The Sports Facilities Companies’ Advisory team conducted the initial assessment including a market analysis, financial forecasting, economic impact analysis, and a feasibility study. The Development team was then engaged to assist the facility with FF&E procurement. Through the team’s due diligence and expertise, over 15% of the initial FF&E budget was saved which allowed a reallocation of funds to enhance program offerings elsewhere. The Management team was then engaged to provide full-time management of the complex. PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 200,000 ft2 6 Basketball / 6 Volleyball Courts Fun-Climb Family Entertainment 2nd Story Mezzanine 1 Indoor / 1 Outdoor Turf Field 5 Multi-Purpose Rooms Cafe & Concessions Advisory Existing Data Review Market Analysis Financial Forecasting Economic Impact Analysis Feasibility Report Development \FF&E Procurement Management Full-Time Management HIGHLANDS SPORTS COMPLEX WHEELING, WV COMMUNITY RECREATION • COURTS • FAMILY ENTERTAINMENT • INDOOR/OUTDOOR SIZE FEATURES FIRM ROLES & SERVICES 20 PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 160,000 ft² Competition Pool & Warm-Up Pool Indoor Climbing Area Fitness Center/Group Training Rooms Elevated Track Indoor Turf Field Café, Concessions, & Meeting Rooms Advisory Feasibility Report Development Venue Planning FF&E Procurement Management Start-Up Operations Development Brand Development & Marketing Advisory Management SIZE FEATURES FIRM ROLES & SERVICES Opened in summer 2021, this is the premier destination for sports, recreation, and events in the Mid-Atlantic region. Bridgeport has a charming downtown and team-friendly accommodations. The complex includes nearly 160,000 square feet of state-of-the art competition and entertainment space, fitness center, and competition pool. The Advisory Team conducted the initial Feasibility Report for the complex. During construction, the Development Team was hired for venue planning services and FF&E procurement. Due to their extensive work in the value engineering process, the Development Team was able to save nearly $1 million of the original $3.9 million FF&E budget. The Management Team was then hired for pre-opening services and an ongoing advisory management role. THE BRIDGE SPORTS COMPLEX BRIDGEPORT, WV SPORTS TOURISM • COMMUNITY RECREATION • INDOOR 21 Opened in 2021, parents and community members paid visit to the City of West Des Moines to propose the building of a new athletic complex. The idea came from the concerning shortage of local space for youth athletic teams/organizations to practice hockey and other sports. After investigation, the City recognized the need for improved quality athletic facilities to help increase year-round access for youth programs. To meet the demand, the City of West Des Moines, in partnership with local leaders and youth activity organizations, launched a public/private project that would later be known as the MidAmerican Energy Company RecPlex. The Sports Facilities Companies Advisory Team worked with the City and its partners to evaluate the conceptual design of the facility, make recommendations for design improvements, and create the financial forecast and economic impact projections for the facility. They engaged The Sports Facilities Companies Advisory Team for an additional study of the potential expansion of the facility in 2022. We delivered a pro forma, economic impact analysis, and executive summary report on facility expansion in 2022. MIDAMERICAN ENERGY COMPANY RECPLEX DES MOINES, IA SPORTS TOURISM • COMMUNITY RECREATION • COURTS • TURF PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 150,000 ft2 2 Ice Rinks Indoor Turf Field with Batting Cages 3 Outdoor Multippurpose Fields 4 Basketball / 8 Volleyball Courts Indoor Pickleball Courts E-Sports Center Advisory Existing Data Review Market Opportunity Report Pro Forma Economic Impact Analysis Development Timeline SIZE FEATURES FIRM ROLES & SERVICES 22 PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 120 acres, 155,000 ft² 11 Basketball / 16 Volleyball Courts Splash Pad Trade Show & Meeting Room Spaces 5 Multipurpose Fields Indoor Climbing, Food Court, RV Park Hoover Met Stadium (10,000+ seating) Advisory Financial Forecasting Management Pre-Opening Management Full-Time Management SIZE FEATURES FIRM ROLES & SERVICES This massive development has something for everyone featuring an indoor sports facility called the Finley Center, Hoover Met Baseball Stadium, RV park, indoor climbing area, a baseball complex, multipurpose fields, a tennis center, and disability-inclusive splash pad and playground. SFC’s role in pre-opening development included business development, event booking, brand development and marketing, strategic planning, hiring and organizational structure definition. SFC, engaged as the full-time outsourced management solution for the entire $80 million complex, has doubled economic impact projections, beating bottom-line budget, and providing increased usage to the school system and parks & recreation. The Hoover Met Complex is designed to be a family-friendly destination, with indoor climbing, food court, RV Park, and splash pad. HOOVER MET COMPLEX HOOVER, AL SPORTS TOURISM • COMMUNITY RECREATION • INDOOR/OUTDOOR 23 Legends Event Center is a bustling hub of activity and excitement will provide programs, special events, family activities and more to serve the surrounding communities. Partnered with Destination Bryan, the City has made this recreational facility as the new hub for basketball, volleyball, and arcade lovers. In 2019, SFC was engaged to produce a feasibility study for the City of Bryan, including existing data review, market analysis, and provide financial forecasting and economic impact projections. SFC’s Development team assisted in design concepts, schematic drawings and development. The Management team was then contracted for pre-opening and on-going management of the facility. PROJECT STATISTICS & PERFORMANCE HIGHLIGHTS 120,000 ft2 8 Basketball / 16 Volleyball Courts Onsite Dining Options Turf Area for Special Programming Meeting/Party Rooms Arcade Outdoor Patio Advisory Financial Forecasting Economic Impact Analysis Feasibility Report Development Venue Planning FF&E Procurement Management Pre-Opening Management Full-Time Management LEGENDS EVENT CENTER BRYAN, TX SPORTS TOURISM • COMMUNITY RECREATION • INDOOR SIZE FEATURES FIRM ROLES & SERVICES 24 CEO & FOUNDER Jason Clement SPECIALTIES SFC leadership and oversight, long-term strategic direction, partnership management education Bachelor of Architecture Iowa State University experience Years in Industry: 22 MEMBERSHIPS, ACCREDITATIONS, & ACHIEVEMENTS ICMA - Strategic Partner & Speaker SportsETA - Featured Speaker & Content Contributor NRPA - Speaker Board Chair - Habitat for Humanity, Man Up & Go Tampa Bay Business Journal “Hall of Fame” Under Jason’s leadership, the SF Companies have opened more successful sports and recreation venues than any organization in the country. As an experienced advisor he has provided planning, strategy, finance, and operational leadership to projects throughout the world. The Sports Facilities’ firms have become globally recognized leaders focusing on transforming the health and economic vitality of communities around the world. As the Chief Executive Officer of SFC, Jason leads the strategic direction, culture, and service standards that define SFC in the public sector and private sector markets we serve. Under Jason’s leadership, SF Companies recently launched new products to serve communities focused on economic development and the youth and amateur sports industry. The initiatives include an event company, new technology platforms, food & beverage and gaming options. The firm is also focused on merchandising, purchasing, and leveraging social capital to improve access to sport. Formally trained and licensed as an architect, Jason began his career in sports architecture before transitioning into commercial development and corporate real estate management. The experience was the spark to bring similar professional management services to the youth & amateur sports industry. Jason is a passionate and faith driven contributor to causes that positively impact families and communities. He has founded, supported, and lead the growth as board chair to multiple organizations including Habitat for Humanity, Man Up and Go, Calvary Christian High School, Florida Small Business Development Center, and others. Pelican Bay Aquatic Center - Edmond, OK West Monroe Sports & Events - West Monroe, LA Salvation Army KROC Center- South Bend IN Sand Mountain Park - Albertville, AL Bill Noble Park - Gardendale, AL Hoover Met Complex - Hoover, AL Spooky Nook Sports - Lancaster, PA Eugene Civic Alliance - Eugene OR Publix Sports Park - PCB, FL Paradise Coast Sports Complex - Naples, FL NOTABLE PROJECTS 25 SPECIALTIES business development, program planning, sustainability education BS, Business Administration St. Bonaventure University MBA St. Bonaventure University experience Years in Industry: 21 With over 23 years of industry expertise, Jim has led the strategic planning, design, development, and successful operation of numerous cutting-edge facilities across the country. Regarded as one of the leading design voices in youth and amateur sports facilities, he is often looked to as a leading voice in conversations about trends in the industry. Although Jim’s career primarily revolves around amateur sports facility development, his impact extends globally, touching all levels of sports. From contributing to the design and construction of professional venues such as of SRP Park (awarded the 2018 Minor League Baseball Ballpark of the Year) to spearheading a nationwide growth and development strategy for New Zealand Baseball, Jim’s extensive experience plays a pivotal role in assisting clients in creating innovative, unique, and sustainable sports facilities. Paradise Coast Sports Complex - Naples, FL Cedar Point Sports Center - Sandusky, OH Publix Sports Park - Panama City Beach, FL SRP Park - North Augusta, SC Ripken Experience - Pigeon Forge, Myrtle Beach, Maryland Rhythm & Rally Sports & Events Center - Macon, GA Sand Mountain Park & Amphitheater - Albertville, AL Ballparks of America - Branson, MO 4 Winds Field - South Bend, IN National Sports Center, Blaine, MN Rize Sports - Leetsdale, PA Scheels Sports Park & Legacy Pointe - Springfield, IL Cal Ripken Sr. Foundation Youth Development Parks (100+ Fields) The Corner (Old Tiger Stadium Redevelopment), Detroit, MI NOTABLE PROJECTS NATIONAL DIRECTOR OF BUSINESS DEVELOPMENT Jim Arnold 26 SPECIALTIES strategic planning, financial analysis, project management education BA, Sport and Recreation Administration Temple University experience Years in Industry: 15 Dan is Vice President of Pre-Development services for the Sports Facilities Companies. Since joining SFC in 2012, Dan has served in a variety of roles such as market research specialist, business analyst, project manager, account executive, and strategic advisor that have prepared him to lead the pre-development department today. He leads a team of professionals that produce between 150-200 studies a year related to market studies, financial forecasts (pro forma), economic impact analyses, facility optimization audits, community master plans, partnership development support, and industry benchmarking. The pre-development team is focused on serving SFC’s clients to provide the most accurate and reliable information possible through dynamic financial and economic impact forecasting to create facility models that fulfill client goals as well as SFC’s mission to positively impact the lives of its clients and the communities they serve. Dan has been directly involved or led the studies that have supported the development of over 100 operational facilities including those inside and outside of the SF Network. Prior to joining SFC, Dan worked in facility management of an indoor sports venue in the Northeast United States. For several years, he learned the day-to-day operations of sports and recreation facilities, holding a variety of positions from coach to manager on duty to sports program manager. This experience equipped him for a transition to the planning and analysis of new facility developments with SFC. Cedar Point Sports Center - Sandusky, OH Iron Peak Sports and Events - Hillsborough, NJ Sand Mountain Park & Amphitheater - Albertville, AL Horizons Edge Sports Campus - Harrisonburg, VA Bo Jacksons Elite Sports - Hilliard, OH Wintrust Sports Complex - Bedford Park, IL Scheels Sports Park at Legacy Pointe - Springfield, IL Emerald Acres Sports Connection - Mattoon, IL CORE4 Athletic Complex - Chamblee, GA Legends Event Center - Bryan, TX Fort Bend Epicenter - Rosenberg, TX Advent Health Sports Park at Bluhawk - Overland Park, KS WYO Sports Ranch - Casper, WY The Podium - Spokane, WA NOTABLE PROJECTS Dan began his career in facility management of an indoor sports venue in the Northeast United States. For several years, he learned the day-to-day operations of sports and recreation facilities. This experience equipped him for a transition to the planning and analysis of new facility developments with SFC. VP, PRE-DEVELOPMENT SERVICES DANIEL MORTON 27 SPECIALTIES venue planning & procurement , management, design efficiencies, vendor relations education BS, Mechanical Engineering University of Illinois experience Years in Industry: 17 As VP of Development, Jake is responsible for total project oversight including controlling budgets, negotiating subcontracts, and providing day-to-day communication with the project team to ensure the development remains on schedule and within budget. Jake has over 15 years experience overseeing all phases of multi-million-dollar construction projects, including parks, recreation, event centers, fitness, university, and sports tourism projects for both public and private sector clients. A skilled collaborator, Jake holds an excellent track record of strong working relationships with owners, architects, and engineers, resulting in successful construction experiences for some of the largest athletic facilities across the nation. Over his career Jake has worked in key phases of project delivery including supply chain, manufacturing, sales, installation, design, and construction project management. Prior to coming to the Sports Facilities Companies, Jake was the Director of Sales Operations for Porter Athletic where he oversaw a team of project managers, sales associates, and a national distributor network for over 500 projects per year. Jake is a proven innovator and solutions-finder as evidenced by his experience in a $20mm+ custom construction division where he directed manufacturing, engineering, architecture, and construction teams for projects ranging from $10mm - $100mm. A keystone of his success is his ability to leverage emerging technology to create process automation, on-line quoting tools, and 3D modeling to reduce project lead times, eliminate manufacturing errors, and equip partners with DIY tools to maximize communication. Legends Event Center & Travis Park- Bryan, TX Fort Bend Epicenter - Rosenberg, TX Publix Sports Park - Panama City Beach, FL Sand Mountain Park and Amphitheater - Albertville, AL University of Wisconsin - Eau Claire, Sonnentag Center - Eau Claire, WI Advent Health Sports Park at Bluhawk - Overland Park, KS Cedar Point Sports Center - Sandusky, OH Wintrust Sports Complex - Bedford Park, IL Scheel’s Sports Park at Legacy Pointe - Springfield, IL Highlands Sports Complex - Wheeling, WV Iron Peaks Sports and Events - Hillsborough Town- ship, NJ Horizon’s Edge Sports Campus - Harrisonburg, VA Rize Sports - Leetsdale, PA Emerald Acres Sports Connection - Mattoon, IL WFSF Sportsplex – Philadelphia Union, PA Pinellas Park, FL West Monroe Sports and Events - West Monroe, LA NOTABLE PROJECTS VICE PRESIDENT, DEVELOPMENT JAKE WHITTAKER 28 DAN MORTON DEPARTMENT HEAD FINANCIAL FORECAST & ANALYSIS Our financial forecast and analysis team will provide SPARC with the expertise, experience, and real-world data necessary to understand how successful venues are planned as well as the guidance needed to generate better results, overcome operational challenges, and maximize marketing and business development opportunities. key capabilities• Financial Forecasting• Economic Impact Calculations• Market Research & Analysis Experts in financial forecasts and strategic plans, reports and communication policies as well as attend on-site user group meetings, staff engagement interviews, and oversight/client interviews. KALIEGH HINCMAN Account Executive DANTE NEWBERG Business Analyst RYAN SCHMIDTKE Senior Business Writer GARY SMALLSHAW Account Executive NIC FRAME Senior Business Analyst KAITLYN SUTTON Project Coordinator RYAN FERGUSON Project Manager KEVIN SCHUH Account Executive CARSON SCHLATHER Project Manager analytics team PROJECT ROLE: FINANCIAL FORECASTING, BUDGET CREATION, PROGRAM PLAN OPTIMIZATION ZACH SAVAGE Market Research Specialist 29 JAKEWHITTAKER DEPARTMENT HEAD DEVELOPMENT Our qualified development team will partner with the project team to review the vision, financial forecasts and business plan, programming and space requirements, provide an initial design and project schedule review for future phases. SFC will provide not only a direct line into how the project is developing, but guidance, project management, and operating perspective along the way. key capabilities• FFE/OSE Pocurement• Vendor Engagement / Resolution• Venue Planning Services• Owner’s Representation Services Our team uses real-world operational expertise and access to the leading sports facility planning firm in the country, our design and project management principles are centered around creating facilities that are operationally efficient, meets the project’s and community’s unique goals, and is in line with the original project vision. KEVIN GREENE Project Executive JOHN WOLFE Project Executive JARED YANDLE Project Executive GARRICK GRIFFIN Project Coordinator MELISA MITCHELL Project Coordinator ISHAN PATEL Project Coordinator MIKE MAYS Project Manager STEVEN GROSSMAN Project Executive development team PROJECT ROLE: VENUE PLANNING & PROCUREMENT MANAGEMENT, DESIGN EFFICIENCIES, VENDOR RELATIONS 30 SPORTS FACILITIES COMPANIES 27 FEE Proposal 31 SPORTS FACILITIES COMPANIES 28 COST Proposal SFC is thrilled by the opportunity to partner with Chanhassen on this transformational project. We believe it has the potential to make a meaningful impact on the health and economic vitality of the City and entire surrounding region, aligning perfectly with our mission of Improving the Health and Economic Vitality of the Communities We Serve. The proposed fee structure outlined below is our initial approach, designed to align our team with the project’s goals. Our aim is to work collaboratively with the City to deliver the project on time and on budget, ensuring long-term sustainability, ROI, and lasting community impact. Proposed FeeS Financial & Operational Planning: $30,000 Venue Planning & Space Planning & FFE/OSE: $185,000 We confident in our the ability for our team to provide a full ROI on our fees through our services and also open to exploring alternative approaches as necessary. JIM ARNOLD | PARTNER 404.984.6682 jarnold@sportsfacilities.com 32 FOUNDED IN 2003 OUR MISSION IMPROVE THE HEALTH & ECONOMIC VITALITY OF THE COMMUNITIES WE SERVE 3,000 COMMUNITIES SERVED $15 BILLION IN PLANNED & FUNDED FACILITIES 25 MILLIONANNUAL VISITS TO SFM FACILITIES THE VOICE OF THE INDUSTRY THE SINGLE LARGEST & FASTEST GROWING SPORTS TOURISM NETWORK WWW.THESFNETWORK.COM PLANNING OPTIMIZATION DEVELOPMENT MANAGEMENT 2,500+ TEAM MEMBERS AND GROWING 33 1 235086v1 PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT (“Agreement” or Contract”) made this ________ day of ___________________, 2025 (“Effective Date”), by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and SPORTS FACILITIES ADVISORY, LLC, a Florida limited liability company ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant to provide a detailed financial forecast (Pro Forma) for the City’s proposed community center as more fully detailed in the attached as Exhibit “A” (“Services”). The Consultant agrees to perform the services diligently and completely and in accordance with professional standards of conduct and performance. Consultant agrees to complete the Services within One Hundred Twenty (120) days of the Effective Date of this Agreement. 2. COMPENSATION. Except for expenses as otherwise provided herein, Consultant shall be paid by the City for the Services a not to exceed a total fee of Thirty Thousand and 00/100 Dollars ($30,000.00). The payment shall be paid as follows: Payment 1: City will pay $15,000.00 upon execution of this Agreement Payment 2: City will pay $ 9,000.00 within thirty-five (35) days of invoicing by Consultant following the virtual presentation of the Pro Forma to City. (Step 4 of Services). Payment 3: City will pay $ 6,000.00 within thirty-five days of invoicing by Consultant following Consultant upon delivery of the final deliverables. Consultant will make themselves available to present the final deliverable remote or in person at the request of City. The City will pay to Consultant reimbursable travel expenses, if any, within thirty-five days of invoicing. Consultant shall invoice the City upon completion of travel. Reimbursable travel expenses shall include, but not be limited to: flights, hotel accommodations, ground transportation and associated fees (parking, tolls, etc.) and meals. Reimbursable travel expenses shall be billed at $65 per consultant per day for any necessary travel expenses. The not to exceed fees shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. All travel expenses shall be incurred by Consultant in consultation with City and City reserves the right to deny any travel expense requests. 3. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 34 2 235086v1 4. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 5. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 76 STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant’s services. 7. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, arising out of or by reason of the execution or performance of the services provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 8. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence $2,000,000 annual aggregate Automobile Liability $1,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non-contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. The certificate shall provide that such insurance cannot be cancelled until thirty (30) days after the City has received written notice of the insurer’s intention to cancel this insurance. 9. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish 35 3 235086v1 any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 10. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 11. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 14. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed 36 4 235086v1 with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 15. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 16. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 17. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 18. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. NOTICES. All notices, demands or requests required or permitted to be made pursuant to or under this Agreement must be in writing and deemed valid if sent by registered mail, return receipt requested, or delivered by overnight delivery service providing written evidence of delivery, or by hand delivery by a reputable independent courier providing written evidence of delivery, addressed as follows: CITY: City of Chanhassen PO Box 147 Chanhassen, MN 55317 Attention: City Manager 37 5 235086v1 CONSULTANT: Sports Facilities Development, LLC 17755 US Highway 19 N. Unit 300 Clearwater, FL 44764 Telephone: 727.474.3845 Attention: Jason Clement Email: jclement@sportsfacilities.com Either party may change the designated recipient of notice by so notifying the other party in writing. 21. TERM. This Agreement shall commence as of the Effective Date and shall continue in effect until the completion of the Services unless sooner terminated pursuant to Section 22 (the “Term”). 22. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. [Remainder of page intentionally left blank] [Signature pages to follow] 38 6 235086v1 Dated: _______________, 2025. CITY OF CHANHASSEN BY: _____________________________________________ Elise Ryan, Mayor AND:____________________________________________ Laurie Hokkanen, City Manager Dated: _______________, 2025. SPORTS FACILITIES DEVELOPMENT, LLC BY: _____________________________________________ Jason Clement, Manager 39 A-1 235086v1 EXHIBIT “A” 40 A-2 235086v1 EXHIBIT “A” Page 2 41 1 235088v1 PROFESSIONAL SERVICES AGREEMENT PROFESSIONAL SERVICES AGREEMENT (“Agreement” or Contract”) made this ________ day of ___________________, 2025 (“Effective Date”), by and between the CITY OF CHANHASSEN, a Minnesota municipal corporation ("City") and SPORTS FACILITIES DEVELOPMENT, LLC, a Florida limited liability company ("Consultant"). IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. SCOPE OF SERVICES. The City retains Consultant to provide venue planning and design support for the City’s proposed community center as more fully detailed in the attached as Exhibit “A” (“Services”). The Consultant agrees to perform the services diligently and completely and in accordance with professional standards of conduct and performance. Consultant agrees to complete the Services within 120 days of the Effective Date of this Agreement. 2. COMPENSATION. Except for expenses as otherwise provided herein, Consultant shall be paid by the City for the Services a not to exceed fee of One Hundred Eighty-Five Thousand and 00/100 Dollars ($185,000.00). The payment shall be paid as follows: • $15,000 upon execution of this Agreement • $30,000 upon completion of Concept Design/Update to City Council • $15,000 upon commencement of Schematic Design • $30,000 upon completion of Schematic Design/Update to City Council • $15,000 upon commencement of Design Development Phase • $15,000 upon 50% completion of Design Development Phase • $15,000 upon completion of Design Development Phase/Update to City Council • $15,000 upon commencement of Construction Document Phase • $10,000 at completion of 95% Construction Document Pricing Set • $10,000 at completion of 100% Construction Document Pricing Set • $10,000 at commencement of Bidding Phase • $5,000 upon award of construction contract The City will pay to Consultant reimbursable travel expenses, if any, within thirty-five days of invoicing. Consultant shall invoice the City upon completion of travel. Reimbursable travel expenses shall include, but not be limited to: flights, hotel accommodations, ground transportation and associated fees (parking, tolls, etc.) and meals. Reimbursable travel expenses shall be billed at $65 per consultant per day for any necessary travel expenses. All travel shall be booked in consultation with the City and the City reserves the right to deny travel requests. The not to exceed fees shall not be adjusted if the estimated hours to perform a task, the number of required meetings, or any other estimate or assumption is exceeded. 42 2 235088v1 3. DOCUMENT OWNERSHIP. All reports, plans, models, diagrams, analyses, and information generated in connection with performance of this Agreement shall be the property of the City. The City may use the information for its purposes. 4. CHANGE ORDERS. All change orders, regardless of amount, must be approved in advance and in writing by the City. No payment will be due or made for work done in advance of such approval. 5. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. 76 STANDARD OF CARE. Consultant shall exercise the same degree of care, skill, and diligence in the performance of the services as is ordinarily possessed and exercised by a professional consultant under similar circumstances. No other warranty, expressed or implied, is included in this Agreement. City shall not be responsible for discovering deficiencies in the accuracy of Consultant’s services. 7. INDEMNIFICATION. Consultant shall indemnify and hold harmless the City, its officers, agents, and employees, of and from any and all claims, demands, actions, causes of action, including costs and attorney's fees, arising out of or by reason of the execution or performance of the services provided for herein and further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising hereunder. 8. INSURANCE. Consultant shall secure and maintain such insurance as will protect Consultant from claims under the Worker’s Compensation Acts, automobile liability, and from claims for bodily injury, death, or property damage which may arise from the performance of services under this Agreement. Such insurance shall be written for amounts not less than: Commercial General Liability $1,000,000 each occurrence $2,000,000 annual aggregate Automobile Liability $1,000,000 combined single limit Professional Liability $2,000,000 each occurrence/aggregate The City shall be named as an additional insured on the general liability policy on a primary and non-contributory basis. Before commencing work, the Consultant shall provide the City a certificate of insurance evidencing the required insurance coverage in a form acceptable to City. The certificate shall provide that such insurance cannot be cancelled until thirty (30) days after the City has received written notice of the insurer’s intention to cancel this insurance. 43 3 235088v1 9. INDEPENDENT CONTRACTOR. The City hereby retains Consultant as an independent contractor upon the terms and conditions set forth in this Agreement. Consultant is not an employee of the City and is free to contract with other entities as provided herein. Consultant shall be responsible for selecting the means and methods of performing the work. Consultant shall furnish any and all supplies, equipment, and incidentals necessary for Consultant’s performance under this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's agents or employees are in any manner agents or employees of the City. Consultant shall be exclusively responsible under this Agreement for Consultant’s own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 10. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. Consultant shall comply with Minnesota Statutes § 471.425. Consultant must pay subcontractors for all undisputed services provided by subcontractors within ten (10) days of Consultant’s receipt of payment from City. Consultant must pay interest of one and five-tenths percent (1.5%) per month or any part of a month to subcontractors on any undisputed amount not paid on time to subcontractors. The minimum monthly interest penalty payment for an unpaid balance of One Hundred Dollars ($100.00) or more is Ten Dollars ($10.00). 11. CONTROLLING LAW/VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. In the event of litigation, the exclusive venue shall be in the District Court of the State of Minnesota for Carver County Minnesota. 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant’s officers’, agents’, city’s, partners’, employees’, volunteers’, assignees’ or subcontractors’ unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom. 44 4 235088v1 14. PATENTED DEVICES, MATERIALS AND PROCESSES. If the Contract requires, or the Consultant desires, the use of any design, devise, material or process covered by letters, patent or copyright, trademark or trade name, the Consultant shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the City. If no such agreement is made or filed as noted, the Consultant shall indemnify and hold harmless the City from any and all claims for infringement by reason of the use of any such patented designed, device, material or process, or any trademark or trade name or copyright in connection with the services agreed to be performed under the Contract, and shall indemnify and defend the City for any costs, liability, expenses and attorney's fees that result from any such infringement. 15. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services. 16. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 17. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 18. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 19. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 20. NOTICES. All notices, demands or requests required or permitted to be made pursuant to or under this Agreement must be in writing and deemed valid if sent by registered mail, return receipt requested, or delivered by overnight delivery service providing written evidence of delivery, or by hand delivery by a reputable independent courier providing written evidence of delivery, addressed as follows: CITY: City of Chanhassen PO Box 147 Chanhassen, MN 55317 Attention: City Manager CONSULTANT: Sports Facilities Advisory, LLC 45 5 235088v1 17755 US Highway 19 N. Unit 300 Clearwater, FL 44764 Telephone: 727.474.3845 Attention: Jason Clement Email: jclement@sportsfacilities.com Either party may change the designated recipient of notice by so notifying the other party in writing. 21. TERM. This Agreement shall commence as of the Effective Date and shall continue in effect until the completion of the Services unless sooner terminated pursuant to Section 22 (the “Term”). 22. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Consultant. In the event of termination, the City shall be obligated to the Consultant for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination. [Remainder of page intentionally left blank] [Signature pages to follow] 46 6 235088v1 Dated: _______________, 2025. CITY OF CHANHASSEN BY: _____________________________________________ Elise Ryan, Mayor AND:____________________________________________ Laurie Hokkanen, City Manager Dated: _______________, 2025. SPORTS FACILITIES ADVISORY, LLC BY: _____________________________________________ Jason Clement, Manager 47 A-1 235088v1 EXHIBIT “A” Page 1 48 A-2 235088v1 EXHIBIT “A” Page 2 49 A-3 235088v1 EXHIBIT “A” Page 3 50 A-4 235088v1 EXHIBIT “A” Page 4 51