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10-28-2025 PRC Agenda Packet A.6:00 P.M. - CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA Commissioners may postpone or remove items at this time. Commissioners may discuss adding items to a future agenda during Commissioner Member Presentations. D.PUBLIC ANNOUNCEMENTS E.VISITOR PRESENTATIONS Commission Procedures allow for presentations from the audience at this time. If a motion is required, the item will be forwarded to the next available agenda to allow for publication and review prior to consideration. F.APPROVAL OF MINUTES F.1 Meeting Minutes: September 23, 2025 G.GENERAL BUSINESS G.1 2025-2026 Ice Skating Rink Location Recommendations G.2 2025 Picnic Season Evaluation G.3 Establish 2026 Picnic Reservation Fees H.REPORTS H.1 Halloween Party Evaluation I.COMMISSION MEMBER COMMITTEE REPORTS AGENDA CHANHASSEN PARK & RECREATION COMMISSION TUESDAY, OCTOBER 28, 2025 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 J.COMMISSION MEMBER PRESENTATIONS K.ADMINISTRATIVE PACKET L.ADJOURNMENT 2 Park & Recreation Commission Item October 28, 2025 Item Meeting Minutes: September 23, 2025 Item No:F.1 Agenda Section APPROVAL OF MINUTES Prepared By Kate Vogt, Admin Support Specialist SUGGESTED ACTION Approve the Park & Recreation Commission meeting minutes dated September 23, 2025. SUMMARY BACKGROUND DISCUSSION RECOMMENDATION Approve the Park & Recreation Commission meeting minutes dated September 23, 2025. ATTACHMENTS September 23, 2025 Park and Recreation Commission Minutes 3 CHANHASSEN PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES SEPTEMBER 23, 2025 Chair Leisen called the meeting to order at 6:00 p.m. MEMBERS PRESENT: Rob Swanson; Kristin Fulkerson; Michael Leisen; Emily Nagel; Kurt Scheppmann; Nora Nashawaty; Clara Christenson, youth. MEMBERS ABSENT: Sean Morgan STAFF PRESENT: Jerry Ruegemer, Park and Recreation Director; Priya Wall, Recreation Manager; Luke Kegley, Recreation Supervisor; and Jodi Sarles, Rec Center Manager. PUBLIC PRESENT: None. APPROVAL OF AGENDA: Commissioner Scheppmann moved, Commissioner Fulkerson seconded to approve the agenda as presented. All voted in favor, and the motion carried unanimously with a vote of 7 to 0. PUBLIC ANNOUNCEMENTS: Jerry Ruegemer, Park and Recreation Director, stated that the Homecoming Parade was on September 26th at 4 p.m. Some local roads would be closed at 3:30 p.m. VISITOR PRESENTATIONS: None. APPROVAL OF MINUTES: 1. Approve Park & Recreation Minutes dated August 26, 2025 Commissioner Swanson moved, Commissioner Nagel seconded to approve the minutes of the Park and Recreation Commission meeting dated August 26, 2025, as presented. All voted in favor, and the motion carried unanimously with a vote of 7 to 0. GENERAL BUSINESS: 1. Chanhassen Estates Mini Park Discussion Jerry Ruegemer, Park and Recreation Director, discussed whether the Chanhassen Estates Mini Park was worth re-investing in since it had reached the lifespan. He discussed the potential to 4 Park and Recreation Commission Minutes – September 23, 2025 2 keep it as a nature area. He stated that they would invite the neighborhood in to provide input about the park. Chair Leisen asked how they typically get the neighbors involved. Mr. Ruegemer answered that he would invite the whole neighborhood south of Highway 5. He stated that they could go all the way down to Rice Marsh and include that neighborhood in the comment. He thought that the park reach was not very wide. Chair Leisen suggested the Park and Recreation Commission could provide feedback for the neighbors to ask. He asked if they could provide concept pictures of a pollinator garden to provide for residents. Mr. Ruegemer answered that they could contact a consultant, get concept pictures, and discuss them before including the neighborhoods. Commissioner Nashawaty said she talked with community members who expressed excitement about a community garden. Mr. Ruegemer responded that they likely would not install a community garden since there is no parking. Commissioner Nashawaty agreed. Commissioner Scheppmann said that there was no crosswalk or parking, so there was no access to the park. He asked how people would benefit from the park. He suggested that they could continue to maintain it and not replace the playground equipment and basketball court. Mr. Ruegemer stated that the playground and basketball court are at the end of their lifespan. He suggested developing it into a little office complex or selling the property to abutting property owners. Commissioner Scheppmann commented that he had been by the park, and he never saw anyone utilizing the structure. Youth Commissioner Christenson expressed the importance of prioritizing projects that help more of the community. She suggested leaving it as a space that did not require a lot of maintenance or upkeep, so they could allocate funds to projects that are more widespread. Chair Leisen said that they all agreed to remove the aging playground and basketball court and either have a green space or a botanical garden. REPORTS: 1. 2025 Lake Ann Park Concession & Watercraft Rental Evaluation Luke Kegley, Recreation Supervisor, provided an overview of the 2025 Lake Ann Park Concession and Watercraft Rental Evaluation. He said they had a strong year for concessions and watercraft rentals, and they maintained their partnership with Gray Duck Water Rentals. He 5 Park and Recreation Commission Minutes – September 23, 2025 3 said that paddle boat and paddle board rentals decreased, but other watercraft rentals decreased. He reviewed concession improvements, including menu items and updated signage. He summarized the payment process and the benefits of the Square Reader card reader. He stated that they had low turnout for the paddleboard yoga classes, but they want to continue with the partnership to allow time to get the word out. He commented that they would be numbering the lottery canoe and kayaks to make sure the heavier watercrafts stay at the bottom. He reviewed the concession stand pricing and said he would look at surrounding cities to make sure the pricing is appropriate. He thanked the concession stand manager for all his work. Commissioner Scheppmann asked if they offer yoga in the park, or if it is just a paddleboard option. Mr. Kegley responded that it was only a paddleboard, but he could look into other options. Commissioner Scheppmann said that the watercraft rentals were trending down. Mr. Kegley said they could get to the above point, so they are not just breaking even if they continue to advertise the watercraft rentals. Mr. Ruegemer responded that there was a large increase in programming post-COVID. He also said the costs for services and labor have increased, so he thought they could increase revenue. Commissioner Scheppmann asked about signage for boat rentals and concessions in the park. Mr. Kegley answered that there was room for additional signage. Commissioner Nagel asked about the concession stand on the hill. Mr. Kegley responded that the concession stand was for the associations. Chair Leisen encouraged the need to increase awareness. He suggested introducing paddleboarding so people can try it once, so they know how to do it. Youth Commissioner Christenson said she would do the introduction to paddleboarding classes. She suggested providing spaces for people to rent for their personal watercraft rentals. Mr. Kegley answered that they had a 24-spot lottery system for people to use, and 34 people signed up last year. They can look to expand this option. Commissioner Nashawaty suggested advertising the paddleboard yoga at the recreation center. Commissioner Swanson asked if concession sales have dipped because they do not have lifeguards after 2024. Mr. Ruegemer stated that they received initial concerns when they did not have lifeguards, but they did not receive a lot of comments. 2. Recreation Center Quarterly Report 6 Park and Recreation Commission Minutes – September 23, 2025 4 Jodi Sarles, Rec Center Manager, reviewed the new equipment purchases for the recreation center. She said they had plenty of facility usage for Chanhassen events and rentals. She said they started the Dance for Fun Season. She said they hosted sports programs and were hosting Girls Flag Football and an All-Star Day Off. Kid’s Night will be hosted in November. They hosted successful e-bike rides. She reviewed the different events at community day. She reviewed the Barnyard Boogie event. She stated that they had ten colorful bones in Chanhassen. She said that the Halloween Costume Swap and Artisan Fair was coming up. She stated that Puzzle Palooza was coming in November. Chair Leisen asked if they got a lot of questions about the new recreation center. Ms. Sarles answered that people were excited. She said there was an information station in the lobby of the recreation center, which included information and the Mayor’s letters. Commissioner Swanson said that the Barnyard Boogie was the same night as the Bluff Creek Birthday, which made the parking difficult. Ms. Sarles said that they would work with Bluff Creek School to talk about future events and coordinate. Commissioner Scheppmann asked about the sign-up for Girls’ Flag Football. Ms. Sarles said the sign-up was not as strong as they were hoping, but they were hoping to do some small leagues indoors in the winter. Commissioner Scheppmann asked if the ages were included in the flyer. Ms. Sarles answered that she would make sure the ages were added. 3. Halloween Party Preview Priya Wall, Recreation Manager, reviewed the Halloween Party event. She thanked South Lake Legacy Insurance for their title partnership for the event. She said they had a large attendance after COVID, but the numbers have lowered slightly. She said the volunteers help with the event. She stated that they would have a sensory safe room this year, which would be staffed by an occupational therapist. She reviewed the different advertising options for the event. Commissioner Fulkerson expressed gratitude for the sensory safe room. Chair Leisen asked if they wanted more pre-registration. Ms. Wall said she would like to see pre- registration, but they do not offer refunds for the larger events. Chair Leisen said it was great to hear that South Lake Legacy Insurance wanted to come back to sponsor the event and wanted to make sure they received a good highlight. 4. Park Maintenance Quarterly Report Jerry Ruegemer, Park and Recreation Director, said that they were starting fall fertilization and cleaning up the fields for the fall. He stated that they would be buying a roller to improve the 7 Park and Recreation Commission Minutes – September 23, 2025 5 playing surfaces of the athletic fields. He said they were starting to go through the irrigation systems to winterize them. He stated that they worked on the dugouts and provided storage sheds to help with the efficiency of the Chanhassen Athletic Association. He discussed trail maintenance in the winter to provide safe passage for the users. He discussed the new playground equipment at Carver Beach Park. He discussed the snow removal around the new Chanhassen Civic Campus. He said that the new Holiday Tree would be planted soon, and they had a specific area it had to be planted to avoid the Fiber Optics. He commented that they had a great summer park maintenance crew. Commissioner Fulkerson voiced appreciation for the sign painting at a park. Chair Leisen asked about the robot painting lines. Mr. Ruegemer said it was fully operational. 5. Senior Center Quarterly Report Jodi Sarles, Rec Center Management, discussed the excitement for the senior center to move to the new location. She discussed programming for seniors on October 6-10. She reviewed the summer programs at the senior center and noted that they slow down. She discussed the different events, such as tours, an Elvis-infused performance, coffee, cops, and cones, and games and gathering groups. She reviewed attendance for the summer events. She said there were two open houses for the Civic Campus, including one specifically for the senior center. COMMISSION MEMBER COMMITTEE REPORTS: None. COMMISSION MEMBER PRESENTATIONS: None. ADMINISTRATIVE PRESENTATIONS: None. ADJOURNMENT: Commissioner Swanson moved, Commissioner Nashawaty seconded to adjourn the meeting. All voted in favor, and the motion carried unanimously with a vote of 7 to 0. The Park and Recreation Commission meeting was adjourned at 7:18 p.m. Submitted by Jerry Ruegemer Park and Recreation Director 8 Park & Recreation Commission Item October 28, 2025 Item 2025-2026 Ice Skating Rink Location Recommendations Item No:G.1 Agenda Section GENERAL BUSINESS Prepared By Luke Kegley, Recreation Supervisor SUGGESTED ACTION The Park and Recreation Commission approves the following ice skating rink locations and warming house hours be maintained for the 2025-2026 season. SUMMARY For the 2025–2026 skating season, staff recommends flooding nine ice rinks at five locations and staffing three warming houses. This is a reduction from the 2024–2025 season, which included eleven ice rinks at six locations and four staffed warming houses. The change is due to Phase 2 of construction at the Civic Campus. This two-rink reduction includes one family rink and one hockey rink. The reduction is temporary, as the new family rink at City Center Park is expected to open for the 2026–2027 skating season and will be located over the green space north of the Performance Pavilion. The hockey rink will not be replaced, resulting in a temporary decrease in the number of hockey rinks from 2025 through 2028, prior to the opening of the Chanhassen Bluffs Community Center, where youth hockey associations will have the opportunity to rent ice time on full refrigerated rinks. While staff will not staff or maintain the warming houses at Roundhouse Park and Pioneer Pass Park this season, we believe it remains beneficial to flood and maintain family rinks at both parks to support community recreation and outdoor activity opportunities. Locations 9 Bandimere Park 1 - Family Rink 1 - Hockey Rink Chanhassen Rec Center 1 - Family Rink 2 - Hockey Rinks North Lotus 1 - Family Rink 1 - Hockey Rink Pioneer Pass Park 1 - Family Rink *no warming house Roundhouse Park 1 - Family Rink *no warming house Warming House Hours City Center Park , Chanhassen Rec Center, North Lotus Park, and Bandimere Park Weekdays 4 p.m. – 9 p.m. Saturdays 10 a.m. – 9 p.m. Sundays 1 p.m. – 7 p.m. No School Days 10 a.m. - 9 p.m. December 24 10 a.m. - 3 p.m. 10 December 25 Closed December 31 10 a.m. - 3 p.m. January 1 10 a.m. - 9 p.m. BACKGROUND 2024-2025 Recorded Participants Month December January February March Rink Totals Bandimere Park 140 696 179 0 1,015 Chanhassen Recreation Center 433 1,405 581 0 2,419 City Center Park 125 596 213 0 934 North Lotus Lake Park 190 358 211 0 759 Totals 888 3,055 1,184 0 5,127 2024-2025 A total of 14 rink attendants were hired on a part-time/seasonal basis to staff the warming houses. Rink attendant wages totaled $19,529.40 with a total of 1,396.25 hours worked. Closures Opened Friday, December 20 Closed Sunday, February 23 Open 59 days Expenses: Amount: Temporary and Seasonal Wages: $19,529.40 Warming House Rentals: $6,542.67 Rink Maintenance: $70,976.00 TOTAL: $97,048.07 DISCUSSION 11 RECOMMENDATION Staff recommends that the Park and Recreation Commission approve the following ice-skating rink locations and warming house hours be maintained for the 2025-2026 season. ATTACHMENTS Ice Skating Rink History 12 Year Open Close Days Closed Days Open Seasonal Wages Warming House Rentals Maintenance Cost Total Cost Cost/Day 1982-83 Dec. 17, 1982 Feb. 16, 1983 n/a 62 1983-84 Dec. 22, 1983 Feb. 21, 1984 n/a 62 1984-85 Dec. 25, 1984 Feb. 19, 1985 n/a 57 1985-86 Dec. 20, 1985 Feb. 18, 1986 n/a 61 1986-87 Dec. 18, 1986 Feb. 7, 1987 n/a 52 1987-88 Dec. 19, 1987 Feb. 15, 1988 n/a 59 1988-89 Dec. 9, 1988 March 8, 1989 n/a 90 1989-90 Dec. 16, 1989 Feb. 8, 1990 n/a 55 1990-91 Dec. 21, 1990 Feb. 2, 1991 n/a 44 1991-92 Dec. 21, 1991 Jan. 29, 1992 n/a 40 Ice Skating Rink History 13 Year Open Close Days Closed Days Open Seasonal Wages Warming House Rentals Maintenance Cost Total Cost Cost/Day 1992-93 Dec. 19, 1992 Feb. 12, 1993 n/a 56 1993-94 Dec. 27, 1993 Feb. 18, 1994 n/a 54 1994-95 Dec. 16, 1994 Feb. 17, 1995 n/a 64 1995-95 Dec. 16, 1995 Feb. 19, 1996 n/a 66 1996-97 Dec. 23, 1996 Feb. 19, 1997 n/a 59 1997-98 Jan. 12, 1998 Feb. 9, 1998 n/a 29 1998-99 Dec. 26, 1998 Feb. 10, 1999 n/a 47 n/a n/a $18,212.27 $18,212.27 $387.50 1999-00 Dec. 23, 1999 Feb. 20, 2000 n/a 60 n/a n/a $27,914.63 $27,914.63 $465.24 2000-01 Dec. 15, 2000 March 6, 2001 n/a 82 $15,143.05 n/a $34,743.16 $49,886.21 $608.37 2001-02 Dec. 29, 2001 Feb. 13, 2002 n/a 47 $5,519.25 n/a $16,814.30 $22,333.55 $475.18 2002-03 Jan. 12, 2003 March 12, 2003 n/a 60 $11,534.90 n/a $23,409.47 $34,944.37 $582.41 14 Year Open Close Days Closed Days Open Seasonal Wages Warming House Rentals Maintenance Cost Total Cost Cost/Day 2003-04 Jan. 1, 2004 Feb. 19, 2004 n/a 50 n/a n/a $18,382.01 $18,382.01 $367.64 2004-05 Dec. 24, 2004 Feb. 14, 2005 n/a 53 $6,333.13 n/a $22,818.55 $29,151.68 $550.03 2005-06 Dec. 16, 2005 Feb. 27, 2006 18 54 $10,572.64 $2,797.77 $32,501.45 $45,871.86 $849.48 2006-07 Jan. 15, 2007 Feb. 22, 2007 5 34 $6,325.33 $2,390.52 $26,109.76 $34,825.61 $1,024.28 2007-08 Dec. 14, 2007 March 11, 2008 7 83 $15,422.69 $3,283.41 $40,461.09 $59,167.19 $712.86 2008-09 Dec. 18, 2008 March 2, 2009 12 62 $12,818.75 $1,685.22 $39,710.38 $54,214.35 $874.43 2009-10 Dec. 18, 2009 Feb. 28, 2010 5 67 $11,842.63 $2,840.57 $38,359.02 $53,042.22 $791.67 2010-11 Dec. 17, 2010 Feb. 21, 2011 17 50 $8,963.94 $2,991.07 $32,256.99 $44,212.00 $884.24 2011-12 Dec. 24, 2011 Feb. 15, 2012 27 28 $5,015.88 $3,028.76 $12,092.00 $20,136.64 $719.17 2012-13 Dec. 24, 2012 Feb. 28, 2013 8 59 $9,843.69 $2,897.75 $32,113.76 $44,855.20 $760.26 2013-14 Dec. 13, 2013 Feb. 20, 2014 8 60 $11,394.56 $3,461.78 $30,420.03 $45,276.37 $754.61 15 Year Open Close Days Closed Days Open Seasonal Wages Warming House Rentals Maintenance Cost Total Cost Cost/Day 2014-15 Jan. 1, 2015 March 3, 2015 5 62 $9,900.00 $3,526.00 $29,212.86 $42,638.86 $687.72 2015-16 Jan. 6, 2016 Feb. 19, 2016 4 40 $8,053.75 $3,452.00 $19,076.56 $30,592.31 $764.81 2016-17 Dec. 20, 2015 Feb. 13 2017 8 47 $11,624.51 $5,358.00 $13,449.58 $30,432.08 $647.49 2017-18 Dec. 22, 2017 Mar. 1, 2018 9 61 $17,904.88 $6,019.45 $19,118.00 $43,043.33 $705.61 2018-19 Dec. 14, 2018 Mar. 9, 2019 19 67 $19,203.50 $8,557.78 $18,087.50 $45,848.78 $684.21 2019-20 Dec. 17, 2019 Feb. 22, 2020 6 62 $19,719.69 $6,060.88 $18,000.72 $43,781.29 $706.15 2020-21 Jan. 11, 2021 Mar. 1, 2021 5 45 $1,135.03 $0.00 $9,335.20 $10,470.23 $232.67 2021-22 Dec. 30, 2021 Feb. 28, 2022 4 58 $16,676.13 $5,760.00 $22,921.36 $45,357.49 $782.03 2022-23 Dec. 27, 2022 Feb. 21, 2023 7 50 $17,065.56 $6,321.00 $13,862.85 $37,249.41 $744.99 2023-24 Jan. 17, 2024 Jan. 26, 2024 0 9 $2,278.51 $1,890.00 $6,908.99 $11,077.50 $1,230.83 2024-25 Dec. 20, 2024 Feb. 24, 2025 6 59 $19,529.40 $6,542.67 $70,976.00 $97,048.07 $1,644.88 16 Park & Recreation Commission Item October 28, 2025 Item 2025 Picnic Season Evaluation Item No:G.2 Agenda Section GENERAL BUSINESS Prepared By Luke Kegley, Recreation Supervisor SUGGESTED ACTION SUMMARY The 2025 picnic reservation season was another success, with a total of 145 bookings across our facilities. Picnic sites hosted a wide variety of events, including graduation parties, birthday celebrations, quilt club gatherings, memorials, and more. This season, Klingelhutz Pavilion at Lake Ann led with 59 reservations, followed by Lakeside Pavilion at Lake Ann with 47 reservations, and the Picnic Shelter at Lake Susan with 39 reservations. Collectively, these bookings generated $17,317.19 in revenue. In addition to formal reservations, many groups utilize the picnic sites on a weekly basis without making advance bookings. It is encouraging to see the community actively engaging with these facilities for programs, special events, camps, and casual gatherings. Online reservations continued to be the most popular method for booking, with 111 requests submitted through the ActiveNet portal, accounting for approximately 76% of all reservations. Additional reservation methods included 9 phone requests, 21 email requests, and 4 in-person requests, reflecting a clear community preference for the convenience of online booking. Following each picnic, staff distributes evaluation forms via email within one week to gather feedback from park users. Responses received indicate a high level of satisfaction, with many positive comments regarding facility processes, fees, and staff service. All feedback is carefully reviewed, and staff collaborates to address any concerns or suggestions raised by users. To ensure adequate parking and accessibility, the Lakeside and Klingelhutz Pavilions are not scheduled during June and July when large athletic tournaments take place at Lake Ann Park. These events, while placing additional demands on the park’s infrastructure, bring significant benefits to the community and 17 support local businesses. Similarly, the Lake Susan Park Picnic Shelter remains unscheduled on Sundays when Adult Liga Latina De Beisbol games occur. Staff is always available to assist with rescheduling due to weather, though many groups plan for rainout dates in advance. Overall, the 2025 picnic reservation season was highly successful, with most guests reporting positive experiences. Staff values the commission’s input and welcomes suggestions for enhancing procedures and facilities, ensuring that visitors continue to enjoy their time at our parks and look forward to returning. BACKGROUND DISCUSSION RECOMMENDATION ATTACHMENTS 2025 Picnic Reservation Survey Results 2025 Picnic Shelters Report 18 2025 Picnic Reservation Survey Results Key Findings: Overall, customer feedback indicates a high level of satisfaction with our facilities, the pavilion reservation process, and associated fees. A total of 28 survey responses were collected this season, with surveys sent via email approximately one week after each reservation. Reminders were also sent mid-season and at the end of the season to encourage additional feedback. Suggestions for improvement included offering shorter reservation time windows at a lower price, as some customers felt current fees were too high unless they were using the pavilion for the entire day. Common concerns among respondents involved public restroom facilities needing updates and debris from birds and insects impacting pavilion areas. Lakeside Pavilion Klingelhutz PavilionLake Susan Picnic Shelter 19 20 21 22 23 24 25 26 27 The City of Chanhassen offers 23 picnic shelters, including three rentable shelters located in community parks and 20 neighborhood shelters available on a first-come, first-served basis. The Lakeside Pavilion and Klingelhutz Pavilion are situated at Lake Ann Park, while the Lake Susan Picnic Shelter is located at Lake Susan Park. Both community and neighborhood shelters serve as venues for city programs and special events. RE N T A L R E V E N U E Klingelhutz Pavilion - 59 Lakeside Pavilion - 47 Lake Susan Pavilion - 39 2025 Pavilion Reservations 145 Total Reservations 0 $5,000 $10,000 $15,000 $20,000 2015 $17,317 $15,200 $16,600 $16,400 $3,080 $15,445 $19,357 $15,200 2016 2017 2018 2019 2020 2021 2022 2023 $19,456 2024 $16,335 2025 $18,161 at a glance 2025SEASON 145 RENTALS This season, the Klingelhutz Pavilion at Lake Ann led with 59 reservations, followed by the Lakeside Pavilion at Lake Ann with 47 reservations and the Picnic Shelter at Lake Susan with 39 reservations. $17,317.19 PICNIC SHELTERS 28 Park & Recreation Commission Item October 28, 2025 Item Establish 2026 Picnic Reservation Fees Item No:G.3 Agenda Section GENERAL BUSINESS Prepared By Luke Kegley, Recreation Supervisor SUGGESTED ACTION The Park and Recreation Commission recommends that the City Council approve the 2026 picnic reservation fees for group picnics. Approval requires a simple majority vote of members present. SUMMARY BACKGROUND Each year, the Park and Recreation Commission reviews various aspects of group picnic reservations, including total revenue, reservation methods, event types, and other related factors. In previous years, a large group fee was introduced for gatherings of 100 or more to help cover the additional costs associated with hosting larger groups. This fee has been well-received without any opposition and should remain in place. A comparison of reservation fees with nearby communities shows that Chanhassen's rates are competitive, and most customers consider the fees to be fair and reasonable. While some customers have expressed interest in hourly or half-day rentals, our current staffing capacity does not allow for the quick turnaround needed to accommodate multiple reservations in a single day. Therefore, we recommend continuing with the existing full-day rental rates. The City of Chanhassen's picnic reservation fees were last increased in 2020, and staff recommends not increasing the group picnic reservation fees for 2026. DISCUSSION 29 RECOMMENDATION The Park and Recreation Commission recommends that the City Council approve the 2026 picnic reservation fees for group picnics. ATTACHMENTS 2025 Picnic Reservation Fee Question Survey Results 2026 Chanhassen Picnic Information.pdf 30 2025 Picnic Reservation Survey Fee Question Results 31 CHANHASSEN PICNIC INFORMATION City of Chanhassen, 7700 Market Blvd., P.O. Box 147, Chanhassen, MN 55317 952-227-1421 LAKE SUSAN PARK SHELTER • Available April 20-October 2 • Accommodates 50-200 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 25’ x 45’ covered shelter has lights, electrical outlet, water spigot, bathrooms, picnic tables, trash receptacles, play area, sand volleyball court, ball field, basketball court, tennis courts, fishing pier and boat access. LAKE ANN PARK LAKESIDE PAVILION • Available April 20-October 2 • Accommodates 25-175 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 40’ x 40’ covered shelter has lights, electrical outlets, access to water, bathrooms, ball fields, play areas, grills, trash receptacles, swimming beach, boat access, fishing pier, boat rentals, concessions, tennis court, and birds eye view of Lake Ann. AL KLINGELHUTZ MEMORIAL PAVILION • Available April 20-October 2 • Accommodates 100-400 • Group receives exclusive use of the shelter area. All other park facilities are subject to use by the general public. Amenities 50’ x 100’ covered shelter with lights, electricity, picnic tables, grills, trash receptacles, portable restrooms, water spigot, ball fields, play areas, swimming beach, fishing pier, boat access, boat rentals, concessions, and tennis court. Group Reservation Rates (Including Tax) Group Type Monday - Thursday Friday - Sunday Resident - groups less than 100 $125.00 $150.00 Resident - groups of 100 or more $175.00 $225.00 Non-Resident - groups less than 100 $225.00 $275.00 Non-Resident - groups of 100 or more $325.00 $375.00 School Districts 112 & 276 $45.00 $50.00 All other school districts $100.00 $150.00 Non-Profit/Senior Group Discount 25% 25% 32 Park & Recreation Commission Item October 28, 2025 Item Halloween Party Evaluation Item No:H.1 Agenda Section REPORTS Prepared By Priya Wall, Recreation Manager SUGGESTED ACTION SUMMARY Staff will provide a review and evaluation of the 2025 Halloween party. The 41st annual Halloween Party will be held Saturday, October 25 at the Chanhassen Recreation Center from 5:30-7:30pm. The Halloween party is open to kids ages 12 & under and includes trick-or- treating, carnival games, snacks, crafts, and more. Typically, around 400 kids attend the Halloween party, with approximately 800 attendees total including family members. Special thanks to local Chanhassen business South Lake Agency Insurance for sponsoring this year's event! BACKGROUND DISCUSSION Trick-or-Treating Student volunteers and local businesses will provide trick-or-treating for registrants. This will be the sixth year sponsors have attended the Halloween Party, and 16 fantastic area businesses have volunteered to help. This is fun for both the kids and parents and adds a nice community feel as well. Carnival Games The Bluff Creek Elementary School gym will be used for the carnival games, which are always very popular. The games will be staffed by student volunteers. 33 Hayrides Hayrides will be contracted and provided to participants. This event component is very popular, especially with younger children. Snacks Cookies and beverage refreshments will be provided for participants. Fruit snacks will be provided as an allergen-friendly option for participants and are always well-received. Crafts This will be the fifth year crafts will be provided at the event. Spooky Room Community Room #1 will be transformed into a spooky, dark cemetery room. The room is a great feature for some of the older children to enjoy and provides variety for participants. The room is designed with all children in mind, to not truly scare any participant. Special thanks to our Park Maintenance team for their help and dedication to setting up this room. Inflatable Obstacle Course An large, inflatable obstacle course will replace the live magic show at this year's event. The change addresses a goal from last year to keep the event entertainment fresh and engaging for repeat participants, as well as provide more entertainment for older attendees. Sensory Safe Spot Through a partnership with Reach for Resources, a calm, quiet room for children with sensory needs will be provided and will include an occupational therapist staff member, calming visuals, fidgets, sensory bins, noise reduction items and more. Title Sponsor Local Chanhassen business South Lake Agency Inc. will return as this year's title sponsor. South Lake Agency has generously donated $1,500 towards event costs, will provide trick-or-treating, and will run two photo booths for event participants. Volunteers We have over 95 tremendous volunteers currently registered from the community. Special thanks to the Chanhassen, Chaska, and Eden Prairie Key Clubs, and the Chanhassen National Honor Society for assisting with all aspects of the event. We could not hold this event without the support of our local volunteer organizations. Post-Event Survey 2025 will be the third year a post-event survey was conducted. The survey will be sent to all parents & guardians who pre-registered online and will be advertised at the event. The purpose of the survey is to provide information staff can use to improve future events and to provide insight into marketing and how attendees are hearing about our events. Staff will provide an analysis of this year's survey results. General Comments Staff will provide an update on general comments at the 10/28 meeting. Special thanks to our business sponsors who will help support this year's event: South Lake Agency, Inc. The Mustard Seed Landscaping & Garden Center Mathnasium of Chanhassen West 34 New Horizon Academy Kiddie Academy of Chanhassen Chanhassen Chiropractic Chick-fil-A Chanhassen & Eden Prairie GVT Tire & Auto - Chanhassen Sora Therapy Traci Preciado, Engel & Volkers Real Estate Automotive Unlimited Americana Community Bank SunnyDays Therapy Best Brains Eden Prairie Backed Chiropractic Park Nicollet Clinic RECOMMENDATION ATTACHMENTS 35