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1977 Community Facilities Study MinutesCornmunity Facilities Study Committee January 37, 197 7 city HaLl A meeting of the Comnunity Facilities Study Committee was held on January 3l-, L977, at 7:30 p.m. The following members werepresent: Paul OrDe11, Nick Waritz, Gary Eastburn, Les Bridger, and Pat Boyle. Absent was Kay Faust. Guests incluiled Mary KlingeLhutz and Don Ashworth, City Manager. The City Manager, Don Ashworth, discussed the events leadingto the City Council's designation of the Community Facilties Interim Corunittee. Further items of discussion included thefollowing: I. The purpose of the Community Facilities Study. II. Typical Development Steps Included in Such a Study. Historical- Perspective. Development of Comprehensive Pl,an fncluding Elements. Determination of 10 - 20 year crov/th Objectives. Estimate of Community Facilities Required to Meet Objectives, i.e. Water, Sewer, Open SpaceFacilities, Public Buildings (location and needs)Public works Facilities, Library, City ha11,Fire Stationi Recreational Needs - NeighborhoodParks, Organized Sports, Ice Arena, etc. e Determining Capital Program in Line with Community Needs, Priorities and Resources Plot. III. Chanhassen's Existing Position in Above Process. IV. Need for the Interim Committee. V. Suggested objectives of rnterim Comnittee. a. Review those Facilities with known needs- a b d Reduce List to Manageable Size. Accumulate Data Supporting Existing Facilities(Functions) versus Plan Needs. Prioritize Resources. d on Basis of Needs, Objectives, and After discussion by the committee, priority facil-ities to be considered in the suudy include the old St. Hubert's Church(feasibility as an extension 1ibrary), needs and justification for an extension library, public works facility, usage of the o1d City HaI1 site, and needs for a new City HalI. As the response to the St. Hubertrs Church study committee will be required prj-or to a April l, 1977, the Corunittee acted to set the extension library - usage of the ol-d St. Hubert's Church building, as the priority foi the cornmittee,and determinel to set a meeting date of the lst and 3rd Thursday of each month for February and March as meeting dates. A meeting time of 7:30 p.m. was established and the next meeti.ng will be held at the St. Hubertts Church bui 1ding. Nick Waritz was appointed Chairman of the Interim Committee with Gary Eastburn designated as Vice-Chairman. Infornntion to be obtained and. discussed for the next meeting will include: I). Extension Library - St. Hubertrs Church Facility. a. Criteria for selecting a library site. b. Invitation to carver County Librarian and our representative to the Carver County Library Committee, Janet Foltz, to attend the next meeting to discuss the possibility of the St. Hubert's facility be used as an extension library. 21 . Public Works Facility Background Information. The City Manager will attempt to obtain statistics regariling public works facilities. These statistics should compare various municipalities across the State reflecting various size comrnunities - number of employees, square miles served, pieces of major equipment, size of existing or proposed structure and any other comments. 3). City HaI1 Study Information - The City Manager would attempt to obtain statistics regarding typical sizes of City HaIIs across the state. These statistics should include communities of various size and reflect the number of employees, square miles served, size of existing facility, and other co[unents regarding the functions, etc., carried out by these communities. Adjournment - 9:30 p.m. Don Ashworth City Manager Community Febr ua rycity Ha11 Faci Iitie s L7, 197 7 Study Committee The regular meeting of the Community FaciLities Study Committeewas called to order at 7:30 p.m., February 17,l-977, at City Hal1.The following members were present: Chairman Nick Waritz, KayFaust, Gary Eastburn, Paul O'De11, Mary KLingelhutz. cuests includedLinda Hil-Iegas, Carver County Librarian, Jan Fottz, ChanhassenrsRepresentative to the Carver County Library Board, Wayne Holtmeier,Carver County Manpower, Don Ashvrorth and Jerry Schlenk. The meetingwas called to order by Chairman Nick Waritz. Mr. tr{ayne Holtmeier presented his request to the community Facilitiesstudy coNrittee for the need for a senior citizens l{obby Retair outletstore in Chanhassen. Mr. HoLtmeier hrould tike the committee toconsi.der this type of use in their study of community facilities withinthe community. Mr. Holtmeierts request was presented in writingand is attached hereto. The committee has requested both Linda llirlegas and Jan Fortz toattend this meeting to discuss the possible use of the st. Hubertrschurch facility for an.extenslon library. The following commentswere made during the discussions with Linda Hill-ega= and Jan Foltzand the Committee: 1. An extension library should be on one f1oor. It is verydifficul-t to attempt to staff a two floor operation. considerationshouLd be given to the additional time required in stocking andcirculating a tlro floor operati.on, policing a two floor op6ration,and providing services to customers for a iwo floor op.."iiorr. 2. A second floor balcony 1ibrary has also been shown tothe same reasons as outlined in number 1, above, and the numberh,iright of windows on the first floor would be detrimental_ to aon this f1oor. 3. Based on staffing economics, the basement of the St.Church would be the best place for an extension library (Iargeof waI1 space, no windows, one floor operation) fail for and 1i brary Hubert I s expan s e 4. A present population of Chanhassen is estimated to beapproximately 6r000. However, the service area directly served bythe extension library would in ar1 likelihood be the olaer and closersections of the community to the church. Library standards consider7/IlLhs of a square foot for each resident in thE Community. Theestimated square footage of the basement area would be app-roxirnate J-y1800 square feet plus an additional I2O0 square feet, the-rEfore, thelower Ievel could. reasonably be used as an extension library, butsuch wouLd have to be consid.ered as a temporary usage. (feihaps afive to ten year period). 5. Although sheLf space may be limited, books are circulatednot only through Carver County, but through the Metro system. - 6. ALthough no decision has been made by Carver County relativeto the extension library, it is anticipated that if an exte-nsion librarywere established in chanhassen that the city would be responsible f ', for providing the physical plant (remodeling, upkeep, utilities, etc). with the .ounty providing the staffing and books for the library. 7. The committee and librarY various remodeling items that would rest room facilities, new 1ightin9, carpeting, paneling, access, etc. representatives briefl-y discussed need to be completed, i.e. moving heat ducts, shelving, The Committee thanked Jan Foltz and Linda HiLegass for attending. Discussion continued regarding the potential use of the lower 1eve1 of the church for an extension library. Kay Faust presented the idea that the upper level (balcony) could be used for a art studio or gallery. After further discussion the committee decided to recommend that the basement of St. Hubertrs Church coufd and should be remodeled as a community extension library with the upstairs preserved as a historicalsite, i,Ji th possibte use as a meeting haI1, balcony, as an art studio,or other use. Meeting Adjourned at I0:30 p.m. (-- The regular meeting of the was called to order at 7:30 Nick Waritz. The followinq Gary Eastburn, Paul O' Del-l, was Kay Faus t. Cornmunity Faci l-i ti.es Study Corunittee p.m., March 17, 1977, bY Chairman members were Present: Pat Boyle, l4ary Klingelhutz, Les Bridger. Absent Don Ashworth had prepared an existing debt analysis study for the committee's revieiv. Copies of the survey were distributed. to committee memlcers. The sunvey reflects existing general obligation aeLL of the City, County, and school District' As this type of Jebt has and mult be in-curred through a referendum and as the i.p"V*""t ".fr.a,ff. is typically t5 to 30 years, the exact amount of pri"'.ip.f and interest pLr year can be determined for the next ten ;;;;;;;i"d ittti" tvp" 6t =-rt.'"y does. not consider new decisions-^"4" iV any of the gbvernmental agenci6-s regarding potential future au[tl .' Adaitionalli, for each governmental agency' the-existing 1977 valuation of prope rty was ihown with the corresponding . numbe r of *:-tf" required Lo g".t.iut" dollars needed given a-valuation base' itarting in-base year L977, valuations were increased based on p.eviool growth rates and the estimated mil-1 tevy calculated for ?"i"i" a.n't. Additionally, an assumption was made that if the mill levy were to t"*ui"'at the UasL 2:'4 miIls of 1977 ' what difference wouldth.erebebetweenthisbaseandmillleviesinfutureyears? As noted in the studt; utti.ip.t.a miIl tevies in future years will continuetodecrease.andthe-differ"ncebetweenthelowermilllew and that of the Oase yeir would produce potential new dollars for .ot=i.r.tio.,. this t-ype of a su-rvey is- very general -and should o"iV f" considered as I base analysis for potential drscusslons bettreen the school-s'ita coot'ty relative to their future needs for construction ana otnei-.ipit"i items. A copy of the survey is attached ft.i.t". The City manigei discussed the status of chanhassen's Community Development Block Grant Application' The comrnittee rediscussed an<l reaffirmed the conunittee's recommendation regarding the usage of St. Hubert's Church for an exter'sion library ;;a-;;;;6t"ation 5f ihe church as a hj-storical site' committee ;;.b;;= Gary Eastburn and Marlr K1ingelhutz volunteered to act as a s ube,onnittee to arail ;-;.il;t to b6 presented to the city councir on April 4' 1977, t.if."li'"g the work completed by the Committee ' The committee discussed the possibility of using the chanhassen ttistorical Society u. i tt.,nl'ork for iaising funds for the St' Hubertr s Church recommendation' Meeting adjourned at' 10:00 P.m. Community Facitities Study Committee March 17, 1977 City HaIl -t I Conununi ty Faciliites Study Committee Chanhassen Cj-ty HalI March 31, l-977 The regul-ar meeting of the Community Facilities Study CoDrnittee was calLed to order at 7:00 p.m., March 31 , 1977, at City Ha1I. The following members were present: Kay Faust, Pat Boyle, Paul orDe1l, Gary Eastburn, Les Bridger and Nick waritz and. Don Ashworth. Guests present included Fr. Glenn Phillips and Wayne Holtmeier. The Comnittee met at 7:00 p.m. to tour the existing pubJ-ic works facility. Henry wrase was j-n attendance to answer questions for the committee regarding the existing public works garage. The committee returned to City Ha11 at approximately 8:00 p.m., at which time wayne Holtmeier requested the Conmunity Facilities Study Committee to consider using the o1d Village IIaIl site as a temporary location for the Senior Craft and Hobby outlet. Mr. Holtmeier noted that there would be some monies avail-ab1e from his budget for minor remodeling for their purposes and repayment of certain costs incurred. by the City in the usage of the building. Additionally, to reasonably consider the usage of the building, the temporary usage should be of at least a nine month period of time. No decision was made regarding Mr. Holtmeier's request. The committee noted that this request, together with all other potential uses for the OId Village HaIl site, should be forwarded to the Bicentennial- Commission to gain their recommendation before a recommendation is presented to the City Council. The Comr,.rission noted that since the Bj-centennial Commission had refurbished the property, that specific objectives were probably established at the time of remodeling. The comnittee reviewed the report submitted by I'lary Klingelhutz and Gary Eastburn. I'r. GLenn presented his belief (speaking as an individuat Catholic Franciscan) that the church should be moved to the Minnesota Val1ey Restoration Center as a monument to Franciscan Catholic history in the Minnesota Va11ey. The Comnission discusssed this item for a considerable period and ended the discussion recognizing that the City Councit had charged the corEnittee with preparing a recommendation as to whether there was a city interest in the Church structure. Revisions in the report of the sub-committee were made pursuant to the Cornmittee I s discussion. Comnunity Facilities Study comnittee May 19, 1-977 City HaJ-1 A meetj-ng of the Comnittee was held on May L9, 1977, at 8:00 p.m. The following members r^rere present: Nick Waritz, Paul O'De1I, Mary Klingelhutz, Kay Faust, Gary Eastburn, and Pat Boyle. Don Ashworth, City Manager, was present. Les Bridger was absent. The Committee discussed the request of Father Armand of St. Hubert's Church to have the City Council- determine if the City could financially support and/or purchase such for an extension library or other use determined by the City. Chairman Nick Waritz read a letter he had written to the Archbishop reflecting considerations for keeping the ol-d church j-n Chanhassen. Chairman Waritz also noted that he bel-l-eved that tiJne was needed to determine if the Clty could financially suPPort the church in years ahead., but aLso stated his belief that private donations could be received to insure that the church could be heated and maintained this winter. General support was given for this position. The corunlttee outlined objectives to be discussed at the next meeting, i.e. further discussions with county relative to specific costs of the Iibrary installatLon to be pai.d by the county vs. city; timing of county decisions, cliscussion of guotations for improvements, possibl-e means of funding i.mprovements, etc. Meeting adj ourned . Don AshworthCity Manager After discussion, Gary Eastburn moved and Pat Boyle seconded the following motion: The Community Facilities Study Committee recontmends that the City Council re-affirm their previous action supporting teaving the old St, Hubert's Church in Chanhassen to be used for an extension library or other community use. !'urther, that the City's ability to purchase or maintain the church in years ahead wil-l be determined during the course of this next year. To insure that the City or church will not have a fLnancial harilship in the next year, that the church gi.ve the City 60 days to obtain donations sufficient to cover these costs. The Community Facilities Study CoNnittee will spearhead the maintenance fund for 1977-78. Motion unanimousl-y approved. Comnunity Facilitl-es Study Committee June 16, 1977 City HalJ- A meeting of the Committee was held June 17, 1977 at 8:00 PM. The members present were Kay Eaust, Paul orDe11 , Gary Eastburn, Les Bridger, Pat Boyle and Nick Waritz. City Manager. Don Ashworth, was present. Jan Foltz, Chanhassen representative onthe library boartl and Linda Hi1legas, Director of the Carver CountyLibrary System were in attendance. Linda Hil-legas quoted proposed costs for the first yearrs fundingof the Carver County Li-brary as between $20-30,000. She distributed copies of the standard contract for libraries in Carver County. Linda suggested that a library consultant be retained to give suggestions to Iocal contractors and to provide ideas as to typesof improvements which should be considered. The Committee asked if the manager could attempt to find the estimated $50.00 feefor this type of service. Gary Eastburn will be contacting Father Armand yet this week to cliscuss the recommendation of the Community Facilities Study Committee and action by the City Council requesting the churchto give the city a one-year period to determine whether long-term financLng can be arranged for a library in Chanhassen. Gary will also present the donations received and discuss with Father details of maintenance expenses for this coming year. ComnLttee members felt it the J-ibrary. imperative to get funding in 1977 for Kay Faust and Pat Boyle stated that they will present proposal.s to the County Board tentatively on July 5, Ashworth will check to make sure they can get on the agenda. Nick waritz will be telephoning Comrnissionerprlor to the meeting . the Cityrs1977. Don July 5th Jerome Aertz The Communl-ty Facilities Study witl establish committees for the old St. Hubertrs Church funding at the next scheduled meeting on JuIy 7 , 1977. The meetJ.ng was adjourned at 10:00 PM The Cornml-ttee asked the City Manager to invite loca1 contractors to give estimates for the proposed remodelinq of the old St. Hubertrs Church. Community FaciLities Study Committee June 7, 1917 city HaIl A meeting of the CFSC was held on June 7, 1977 at 8:00 p.m. The following members were present: Nick Waritz, Pat Boy1e, Les Bridger, Gary Eastburn and Don Ashworth, City Manager. Don Ashworth distributed a oacket of the mailings and information regarding the proposed extension library for the City of Chanhassen to all members of the CoNnittee and reviewed progress to date. Items discussed included: a. standard joint powers agreement as existsin other cities in Carver Countyb. Letter confirming contractual agreement with library consultant c. Letter to Carver County Boardd. Correspondence with loca1 builders, CountyLibrarian, and Library Consultant Pat BoyLe, Les Bridger, and Gary Eastburn stated they would attend the meetj-ng of JuIy l-l, 1977 at 7:30 p.m. at the ChaskaLibrary regarding the placement of the extension library in Chanhassen. The letter as presented to the Carver County Board would be discussed with the f-ibrary board. Don Ashworth cofiunented to the members on his visit to St. Hubertrs with Doug Hansen - H & K, the Library Building consultant - Arlene Russe1l, and Linda Hillegass - Director of the Carver County Library. Discussion of possible alternatives and cost considerations fo1lowed. AIl members agreed that before further action could be taken, Jerry Schlenk - Building fnspector, must report the specific requirements for an extension library in the basement of St. Hubertrs Church, i.e. necessity of elevators and public restrooms accessibLe to handicapped. The next meeting of the CrSC was set for July 21, 1977 at 8:00 p.m The meetj-ng was adjourned at 10:00 p.m. Community Facility Study Comnittee August 4, 1977 Chanhassen City HaII The regular meeting of the Cornmunity Facilities Study Cofimittee was called to order at 8:00 p.m. on August 4, L977 by Chairman Nick Waritz. The f ollowing Members were present: I'lick I^Iaritz, Gary Eastburn, Mary Klingelhutz and Paul OrDel1. Absent were Kay Faust, Les Bridger and Pat Boyle. Also in attend.ance were Don Ashr^rorth, City Manager and Bob waibel, Assi-stant City Planner. The City Manager noted that the basement of the church has been measured and drawings have been forwarded to various subcontractors for cost estimates of improvements. However, no cost estimates were avail-abLe for this meeting. Additionalty, cost estimates that will be received will be very general . Specific cost estimates cannot be given until such time as actual work to be completed is specifically defined. The committee had previously questioned whether an elevator and. rest rooms accessible to the handicapped would be required under the Iaw. The building official has directed these questions to the State Building Office and has been informed that these items would be required. of primary importance in this clecision is the fact that this is not simply a remodeling of an existing structure, but the installation and placement of a new branch library in the community. As a public building, these improvements would be requi red. The City Manager had prepared various construcLion alternatir.res regarcling square footage needs versus population trends for the 3 public facil-ities being considered by the cornmittee. The Manage r provided an explanation of the details of how these statistics were prepared. Additionatly, possible construction alternatives were listed together with potential costs and a chart prepared graphicly depicting potential costs to the community during the span of 19'77 through 1990. Methods of financi.ng construction was discussed. Chairman Nick Waritz suggested that each of the members consider possible sources for adilitional funding for the St. Hubertts Church maintenance fund. Suggestions and conmittee actions to date will be discussed at the next meeting. Chairman Nick waritz moved to September Y, lgl7. ,, adjourned wj-th the next meeting to be ADJOURNI\,IENT: 10:30 p,m POPULATION vs B L D G. S Q. F 'r'. t97 7 TREN DS N E E D S (M I N.) ( I. PUBLIC LIBRARY 2. PUBLIC WORKS GARAGE 3000/ 1800 sq. ft. 6000 / 10,000 60oo / 3600 sq. ft. 1990 r0,000,/ 6000 sq. ft. 18,oo0/ 22,000 18 ,000/ 14,0003. CITY HALL L0,000/ 9000 ( ((( t982 L0,000/ r5,000 6000/ 5000 POSSIBLE CONSTRUCTION ALTERNATIVES ALTtrItNAl'IVE .,A'' Rem(,de I Church asr library (1917- 19821 c()nstruct library ( 1982) Cons;truct PubIic Works facilit.y (1978) Consitruct City llalJ- ( I979) Mairrtain Church - Ilistorical Site (r982 - 1990)Total Cos t $ 70,000 320,000 700,00c 7 20 ,000 1, Sto, ooo ALTXRNA!'IVE "R" Purt:hase/Remode I Library, City Hal1, Public Works (1978 - Hanus) Conr;truct public works Facility (1982) Maintain Church - Historical- Site Total Cos t 4s0,000 700,000 50 r 000 $r,200,000 AI,TERN.\TIVE "C,. Remode 1 Church (197 7 - 19821 Construct r,ibrary (L982) Maintain Church - HisLorical Site ('82-'90) Construct Public Works Facility (1978) Remodel City Ha11 ( 197 9-1990 )Total cost "c" 70,000 320,000 700,000 4 50, 000 ST;E5O;TIT' I'IETHODS OF v I.'INANCING CONSTRUCTION I Current Revenue a. No referendum required b. Must be wi t.hin l evY limits(practical limit - $10,000) c. AIl expenses must be in current tax levies 2 Current Revenue (Using Reverse Referendum) a. Not to exceed 108 of IevY limits (approximately $25,000 max. ) b. 2OE of voters petitioning against forces c. AlL exPenditures must be made in current General Obligation Bonds - a. Majority vote required b. Not to exceed 30 years c. Repayment via ProPertYd. No practical l inri ts Referendum Required DFIIECTS year $50,000 $28/Yt. referendum year 3 For each $500,000 in construction, approximately $25O,OOO will be added in interest over l5-year term For each $500,000 in construction costs (including acquisit.ion, arcl itect, etc. ) - rePayment of P & I \^,iI1 equal approximat( ly t50,000,/yr. for 15 years an increise of 2.0 mills would be required to retire $50,000/yr. debtA 2.0 mi11 incre:,se would add the following taxes/yr. for valuations oJ : llarket Value of Home Increased Taxes TAX INCREMENT FINANCING s40,000 $22/yr. $60, 000 $34/Yr. No Referendum Re<luired - City required to show revenues exceed expendi tul es nxpenditu-res may be used to reduce reinvestment cost- of private developm('nt or for public imProvements within districtAtI taxing units (gov'ts.) must receive no less in taxes then received pr: or to adoption of district After retirement of bonds, al-I new tax dolfars (the increment) must be distribut ed to taxing authorities on current basis I4ETHODS OF FINAIiETNG CONSTRUCTTON >2- POTNNTIAL BENEFITS EXAI,IPLES: 1. West 78th S treet At present all properties on the north side of V,I. 78th bethreen the Riviera and creat plains BIvd. pay approxi: $20 ,000 /yr . in taxesIf the City hrere to have a perfo.rmance bond guaranteei:building of a new shopping facili-ty in this area, theCity could cond.emn, clear, and resell the property atapproximate net cost of approximatety 9300,000. New t,from the new facility would retire this debt in approx.3 years including continuing payment of previous taxesAfter I years, a1l government units would distribute tlincreased tax revenues. S treet ate 1y g n xes rnateJ.y e The construction of the new PauIy Office Building and Sorenson Retail Building could generate additi,onal taxdollars to reconstruct Great Pla.ins Blvd. between Highr ay 5 and West 78th Street to a design level attracting othe devel-opments in this area, i.e. sidewalk, street recon.struction, plantings, street lighting - repayment couf( occur in a 5-year period rrithout further private or pu) Iictax contributions PUBLIC IMPROVEMENTS DOWNTOWN If the Dinner Theatre committed to build a do$rnto$rn hotel and/or 4th theatre if the City were to:1. Acquire the Hanus facility and remodel for public purposes and thus enhance the possibility of attractir g other developers; orIf the City agreed to reconstruct W. 78th Street to reasonable planning standards ( Lighting, street pLant circul,atj-on standard.s, etc. - again enhancinc, other redeve lopmenr- ) ; orIf the City aq.r':eed to purchase Pauly ' s/Vi ctoria for apark with rest-oration of the o1d village hall and chu the City coul-d retire such bonds to accomplish one of these alternatives within a five to ten year period, tax increment over l0-year period would be appr:oximat, I $s00,000 2 3 9s r ch e v . Write down clearance costs to attract redevelopment. Write down public improvement corits, i.e. sidewalks,lighting, se\.rer, streets, Iandscaping, etc. to promote deve lopment/ redeve Iopmen t. Constr uct j-on/recons truct j,on,/or acquire public pr:operti, swhich would enhance district for deve lopment/recleve lopt entor to attract such, i.e. purchase parks, acquire landsfor public purposes, etc. 2. Great P l-ains BIvd. Community Sep tembe rCity Ha1I Facilities Study Committee Minutes22, t977 the the A meeting of the Community Facilities Study Committee was calIed to order on Thursday evening, September 22, 1977, at 8:00 p.m. at City Ha11. The following members were present: Les Bridger, Pat Boyl,e, Mary Ktingelhutz, Nick Waritz, Paul orDell and Gary Eastburn. AIso in attend.ance \^ras City Manager, Don Ashworth. OId Business Resignation - Kay Faust: Chairman Nick waritz noted that the comm@nmittee had received the resignation of Kay Faust. It was suggested that Mrs. Faustrs resignation be accepted and that a certificate of appreciation be forward.ed to her for her activities of the CoNnunj-ty Facilities Study Committee. Remode 1i n Estimates - St. Hubertrs Church: Don Ashb/orth presented cost estimates of for a library in the lower i nc luded : remode 1 ng eo St. Hubertrs Church 1evel. Salient points of the presentation * The estimated cost of remodeling would be approximately $90,000.00. * This cost estimate was very difficult for the consultants used to prepare the estimate as no specific plans were prepared. * A block structure (brick veneered) on the southwest structure was proposed containing a ramp similar to the dinner theatre. corner of ramp at * Carpeting is incl-uded. * No other structural or carpentry i-mprovement were included. Referendum - 1978: The manager discussed with the corunittee for an extensive period the present negot j-ations with Carver county regarding police services for 1978. whether a contraet could be settl-ed for L97B or if the City decided to start it's own police force, a referendum in 1978 or late l-977 would be required. If this item is proposed to the Council, such could affect the ability of the Community Facilities Study Committee to successfully pass a referend.um for a new library in Chanhassen; however, if the City were to place the police issue on the batlot, this would be the best opportunity for the Community Facilities * Estimates i-nctude a new rest room facili-ty in the lower level connected. to public sewer and water. * A ne$, humidification, de-humidi fi cation, heating/air conditioninqr system controlling the tohrer level is included. * Electrical improvements meeting code and lighting standards are included. Study Committee to additionally place on the ballot the other public buildings for public consideration. page 2 library artd/or * The front building contains approximately 12,000 square feet. oesignating the front half of this building for library purposes would provide a library facility meeting 1990 and perhaps past 2,000 population needs. These figures are based upon a 6/10ths of a square foot building size for an ultimate I0,000 service population area. This compares to the approximate 1,800 square feet in the lower portion of the St. Hubert's Church. * The major needs of the city is a new public works facility. ft is very questionable whether the existing facility meets oSHA standards and does not provide for storage of vehicles in a secured building. Although having a public works facility on main street is not an ideal planning proposal, most of the detrimental effects of a public works facility on main st.reet could be minimized by storage of gr4ye1, sand, pipes, etc. at the existing facility. Many of these uses;'iresently occurring outside and being visually unattractive would then be moved to the inside of the two buildings at the present location. The Hanus facility would be ideal for storage of trucks, a reasonable place for the mechanic and would provide a cLose working relationship between city halI and public works. The facility would additionally provide the space desperately needed by sewer and water utility and provide a place where util-ity activities coul-d be housed under the same public works facility. * The back half of the front building woulal additionalJ-y provide 6,000 square feet for city hall purposes. The existing facility is becoming totally inadequate and cannot house existing personnel. The present facility contains approximately 1,250 square feet dedicated for office use and an additional 1,250 square feet for public works offices, a kitchen and storage roon, and council chambers. The Hanus facility would significantly increase the square footage available and it should meet the office requirements through 1990, or beyond. Referendum Costs: Existin Taxes Res #I Res. #z Iqarket Value Assessed Valuation Taxes1 Mil to 50,000 13,200 r,260 60,000 15,840 1,580 1 produces approximate ly $22,000City and increases taxes Effects of Referendum Issues 1. PoLice Servi ces $13 $r6 + $l-8lyear + $22/year a b Contr act i ncre ase s County (+$30,000 yr); taxes/ye ar New Police Dept. (requires add1. $100,000) or increases taxes/year +$ 59,/year + $7 3/year The conmittee reviewed the previous information distributed by the city Manager regarding a proposal to purchase the oId Hanus facility for a fibrary/ciby hal1,/interim public works facility. The manager believes this alternative has the folLowing merits: Res #f Page 3 Res #2 2. Public Facilities Remodel Church ($90,000,/L0 years = 9,000 P + 3,000 I) or increases taxes/year + $7 /year +$9 /year Hanus Facility (tibrary,/Public Works,/City Hal1) $250,000 Purchase + $150,000rmp. = $400,000(25 years = $16,000 P + $121000 1) increases taxes/year + $17./year + 520/year Chairman Nick Waritz noted that an important factor in the Community Facilities decision process regarding the 1978 referendum woul-d be the decision by the City Council in regards to police services. The manager noted that if a referendum were to be held in l-ate L97'l or early 1978 that a decision by the Community Facilities Study Committee would be required as soon as possible. Chairman Nick l.Iaritz established the next meeting as October 13, L977,(following the city counciL's budget hearing of October 3) for the next meeting date. Members are to review information presented to date and be prepared to make a recolunendation to the City Council on October 73, 1977 . ADJOURN: 10:30 p. m. Don Ashworth City Manager a b Community Facility Study Committee Minutes October 20, ]-97 7 A regular meeting of the Community Facilities Study Committee was held on October 20, 1977, at 8:00 p.rn. The following members were present: Paul O'DeI1, Les Bridger, Mary Klingethutz, Nick Waritz, iat Boy1e. Guests present were A1 Klingethutz, EarI Cravins, Don Ashworth, City Manager. The commission reviewed the minutes of Septenber 22, 1977. A decj-sion regarding referendurn issues had been delayed from that meeting. Primary issues to be considered followed the September 22, agenda. Don Ashworth noted that he had anticipated requesting the Community Facilities Study Committee to authorize further discussion of the Hanus facility. At Klingelhutz was present and noted that he had discussed the possibility of the City purchasing the Hanus facility with Mr. Hanus. He noted that a fixed price of the facility had been determined at $285,000. and that Mr. Hanus would agree to holding the structure off the market until after a referendum were held to determine whether the city wouLd purchase the f ac:i:lity. ,Ivlr. Hanus would request a $10,000 earnest money deposit, but recognized'that if the referendum faj-Led the money would be returned to the city' Action by the community Facitities study corunittee would be required and a delision needed Ly ttre City Council prior to Mr. Hanus entering into a purchase agreement. The community Facilities study committee discussed potential benefits/ fiabilities of the Hanus facility. paul o'De1I moved that "based on the information presented, the community Facilities Study Committee shoufd recommend that the city council consider placing the Hanus facility on the March referendum as a possible llternative for a tibrary/cily haII/interim public works tacilit!'. Additionally, the referendum shoul-d include monies to maintain the ol-d Saint Hubert's Church as a cotnmunity facility" ' Les Bridger seconded the motion. Ayes - AI1. Nick waritz asked that a meeting be established between the community Facilities Study Committee and the Planning Commission as soon as possible to keep them abreast of actions of the Community Facility Commj-ttee to date and to obtain their input. Adjournment: 10:30 P.m Present: Chairman, Nick waritzi Committee Members: Pat Boyle, Bridger, Paul orDel1, Mar1, Klingelhutzl Gary Eastburn; Staff: Ashworth. Les Don Joint Meetin wi-th PLannin Commission: presented to e P lann ng Co on relat general necessity. The Planning Cornmission minutes of Novem.ber 2, ).977 , read as follows: " Communi t Facilities Stud Coruni ttee : N .1C k War dger, and PauI O General review of the packet ive to referendum issues and Pat Boyle, Gary Eastburn, Dell, Communi ty Faci litiesLz, Les Br l- Study Corunittee, were present. Discussion was held on future community facitities in the City, i.e. renovation of old St. Hubertts Church for a library, new city offices, public works garage, police facilities, plus an up coming referendum. It was generatly felt that the Hanus property would not be suitable ior city offices , garage, and library because of the limited parking and extensive renovation required. A site along proposed MSAS 101 was discussed. No action was taken. " Plannin Commission Action:Les Bridger noted that the planning sed. issues presented by the Communitycommassaonhadur.lscus Facilities Study Committee and generally acted as follows: 1). The Hanus facility would not be library,/city ha11/public works. Parking, works of primary conce rn. a proper use location renovation, and public could not pe riod-is of for 2). Use of o1d St, be recofiunended. Cost ofgreatest concern. Hubert's Church for a librarY renovation and practical usage 3). A new facility for public works/city ha11/library practical method to accomplish goals of community facility. 1Ot may be an acceptable location, but without knowing the the new road, no comment could be made. may be most New MSASstatus of 4). The pl-anning commission did not have the information available nor should they determine the necessity of any or all facilities being recommended by community facilities or the priority of such. Planning Commission action should be limited to the use of facilities within the community and other planning considerations of such. 5). The Planning Commission would reconmend that the old St' Hubertts Church be used as a community facility. Old St. Hubertr s Church: Action by the Ci @ssociated with ci Eastburn moved that: tyt should use of be taken tothe church,Y Gary Mi nu tes Corununity Facilities Study Comnittee November 17, 7977 o1d Village HaLl- Page 2 1). A letter be rrritten to the church stating the cityrs desireto use the church in 1978. Long term use would be determined by the council as a part of or during the referendum process. 2). City staff should meet lrith church representatives to clarify expenditures and maintenance, i.e. insurance bi11s, clean up and maintenance, snow plowing, etc. Report results. 3) . Proposed uses of the church were discussed and should be clarified with church officials. The attached "proposed usesrr was approved and will be forwarded for church response. 4). A $15 fee for non-profit uses of the church should be consj-dered. with $0 charged for recognized city functions, i.e. city council, city appointed conuoissions, non-self supporting programs carried out by city recreation/community schools, etc. I.{otion seconded by Mary KLingelhutz. Ayes - A11. 1978 Referendum: Don Ashworth noted that the Hanus facility had 6Aen =oadind; aEter dicsussion with the Plann ing Commission, thj-s may not have been an appropriate site for a city haI1/ Iibrary,,/pub lic works f aci)-ity. Members discussed a field trip to review potential new site locations on MSAS 101 with Don Ashworth and Paul OrDeIl. General agreement existed that this type of site, i.e. elevation differentials, location on collector street, proximity to residential while abutting commercial, minimization of visual objections, etc. were of primary concerns. Chairman waritz noted that the decision to order new MSAS f01 had not been mad.e and, as such, it may be difficult to recornmend a specific site to the council. General guideJ-ines should be considered. Don Ashworth presented a rough cost estimate prepared by Richard Lundahl-, architect, for construction of a new library,/public works/ city ha11 facitity. The cost would be within the cost estimates previously discussed by the Corununity Facilities Study Committee l$Zoo,OOO). Additionally, this cost leve1 would provide a facility which was architecturally pleasing within the community and of a construction type reflecti-ng reasonable community standards, i.e. brick facia or stone, ptantings, screening, etc. The concept wou1d be that of a city haI1/library occupying the first fl-oor of the facility on the hiqher portion of the property. This would be a walk in from the front and one side. The lower level would be used for a temporary public works facility. Construction techniques would be used, within cost estimates provided, to assure noise, fumesr etc. assocj.ated with the public works facility did not interfere \'rith city hall,/library uses on the upPer leveI. The public works facility would be a Lower grade elevation on the rear of the site and, as such, would be visually screened. from surrounding property. The lower level would be designed so as to al,low the library usage to be moved to the lower level - such then equalling the total square footage needs for a city hal],/library into the foreseeable future. Page 3 Commission members reaffirmed their previous Position that a combined facility b/as reasonable, i.e. the present public works facil-ity is totally i,nadequate and immediate stePs are required to provide adequate facility; existing storage of equipment and location of equipment in various parts of the community was cost ineffectivet that a proper site for a public works facility would be in an industrial setting, however, such a site is not presently available (such being anticipated to be availabte within the next five to ten yeax period); building of a new public works facility, at this time, may not be feasible as the anticipated square footage of such a facitity would be excessive for present need.s; the St. Hubert's Church facility should be used for a community facility with uses presentJ-y being defined to reasonably use the facii:1ity for this purposei that the Ol-d St. Hubertrs Church being remodeled for a library represented an excess j.ve cost and may only be usable for a short period (foreseeable growth needs); that a definite need exists for a 1ibrary in the City of Chanhassen and no other reasonable alternatives exist for providing such a facj-Iity; that the Carver County Board has allocated monies for furnishing and manning a library for the latter part of 1978; that the feasibility of gaining voter approval for a temporary 1ibrary facility followed by i refeiendum for a public works facility, followed by a city haII referendum, followed by a new library referendum was impracticali that the projected square footage need.s of a city ha11/tibrary reflected that a combined facility could be built maximizing its use as a library,/city hatl/temporary public works facility for the next five to ten years - at this point in time the public works elements would require a new facility (Iocated in a properly zoned area) and the existj-ng facility coul-d be converted to a library/ciLy halI meeting needs for these uses for the foreseeable futurei that the voter aPProval of such a combined facility may be difficult in light of the police referendum, but such appears to be more logical than other approaches and, given projected levies, the impact to the property owner may be minimal for tax purposes. Based upon the above, Les Bridger moved that the community Facilities study committee recommend to the city council that a combined )-ibrary, city hall-, and public works facility be placed as a referendum issue in itarch. Addiliona1ly, that the Cornmunity Facilities Study Congnittee would recommend that the oId St. Hubert's church facility be used as a community frcility with the determine of whether such required placement on the referendum being left to the city council after ionsidering their operating budget and necessities for I'eV}/ limit increases. The recommendaiion io consider the new library/city ha1-1-/ public works facility should be consj-dered for a site meeting-guidelines earlier piesented. Seconded by PauJ- o'DeIl, Ayes - A11' Contributions Maintenance of Old St. Hubertr s Church: Nick waritz asked t att .Is e urt erd s cus se att e next meet ng along with the discussion of resPonsibility for costs as discussed earlier' Ad jour.nment: l0 : 30 P. m.