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03-21-2022 Agenda and PacketA.5:00 P.M. - WORK SESSION Note: Unless otherwise noted, work sessions are held in the Fountain Conference Room in the lower level of City Hall and are open to the public. If the City Council does not complete the work session items in the time allotted, the remaining items will be considered after the regular agenda. A.1 Outdoor Storage of Boats A.2 Facilities Study Discussion A.3 Future Work Session Schedule B.7:00 P.M. - CALL TO ORDER (Pledge of Allegiance) C.PUBLIC ANNOUNCEMENTS D.CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and will be considered as one motion. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and considered separately. City council action is based on the staff recommendation for each item. Refer to the council packet for each staff report. D.1 Degler Farm: Approve a Request to Amend Interim Use Permit #2021-13 to Extend the Termination Date of the Permit D.2 DOT Drug and Alcohol Policy for Commercial Drivers and the Non-DOT Drug Testing and Drug Free Workplace Policy for City Employees D.3 Resolution 2022-XX: Accept 2022 Community Events Sponsorship Donations from Area Businesses D.4 Resolution 2022-XX: Approve Proposal with Parrott Contracting to add Water Hydrant at Chanhassen Pioneer Cemetery AGENDA CHANHASSEN CITY COUNCIL MONDAY, MARCH 21, 2022 CITY COUNCIL CHAMBERS, 7700 MARKET BOULEVARD 1 D.5 Resolution 2022-XX: Support for entering into a Host Site Agreement with the MPCA for a Minnesota GreenCorps Member in the 2022-2023 Program Year D.6 Ordinance XXX: Amend Economic Development Commission terms; and Resolution 2022- X: Amend Economic Development Commission Bylaws relative to Commissioners' Terms. D.7 City Commission and Park & Recreation Referendum Task Force Appointments E.VISITOR PRESENTATIONS Visitor Presentations requesting a response or action from the City Council must complete and submit the Citizen Action Request Form (see VISITOR GUIDELINES at the end of this agenda). F.FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE F.1 Fire Department Update F.2 Law Enforcement Update and 2021 Annual Report F.3 2021/2022 Law Enforcement Contract Overview & Highlights G.PUBLIC HEARINGS G.1 Resolution 2022-XX: Conduct Public Improvement Hearing, Order the Project, Approve Plans and Specifications, and Authorize the Advertisement for Bids for the 2022 Lake Lucy Road Rehabilitation Project No. 20-03 H.GENERAL BUSINESS H.1 10500 and 10520 Great Plains Boulevard: Approve a Request for Conceptual PUD for a Mixed Use Planned Unit Development (PUD) Rezoning on approximately 8.3 Acres with a Land Use Designation of Mixed H.2 Resolution 2022-XX: Establish Election Precincts and Designate Polling Places I.COUNCIL PRESENTATIONS J.ADMINISTRATIVE PRESENTATIONS J.1 Planning Department 2021 Year-End Review and 2022 Work Plan K.CORRESPONDENCE DISCUSSION K.1 MnDOT State Aid for Local Transportation Brochure K.2 SouthWest Transit Commission Letter of Support dated March 14, 2022 L.CLOSED SESSION Closed as permitted by State Statute 13D.05, Subd. 3(a) to evaluate the performance of an individual who is subject to its authority. L.1 City Manager Performance Review 2 M.ADJOURNMENT GUIDELINES FOR VISITOR PRESENTATIONS Welcome to the Chanhassen City Council Meeting. In the interest of open communications, the Chanhassen City Council wishes to provide an opportunity for the public to address the City Council. That opportunity is provided at every regular City Council meeting during Visitor Presentations. Anyone seeking a response or action from the City Council following their presentation is required to complete and submit a Citizen Action Request Form. An online form is available at https://www.ci.chanhassen.mn.us/action or paper forms are available in the city council chambers prior to the meeting. Anyone indicating a desire to speak during Visitor Presentations will be acknowledged by the Mayor. When called upon to speak, state your name, address, and topic. All remarks shall be addressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. If there are a number of individuals present to speak on the same topic, please designate a spokesperson that can summarize the issue. Limit your comments to five minutes. Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the Council. During Visitor Presentations, the Council and staff listen to comments and will not engage in discussion. Council members or the City Manager may ask questions of you in order to gain a thorough understanding of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal nature, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City Manager. Members of the City Council and some staff members may gather at Tequila Butcher, 590 West 79th Street in Chanhassen immediately after the meeting for a purely social event. All members of the public are welcome. 3 City Council Item March 21, 2022 Item Outdoor Storage of Boats File No.Item No: A.1 Agenda Section 5:00 P.M. - WORK SESSION Prepared By MacKenzie Young-Walters, Associate Planner Reviewed By Laurie Hokkanen SUGGESTED ACTION Discuss seasonal outdoor storage of boats. Motion Type N/A Strategic Priority N/A SUMMARY The City Council expressed interest in revisiting discussion of city ordinance about seasonal boat storage in driveways. The City Council will discuss from 5:00 p.m. to no later than 5:30 p.m. on March 21. If the item proceeds, it will be placed on a future City Council agenda that will allow an opportunity for public comment. The City currently prohibits the outdoor storage of boats within the front yards, including driveways. Between the Fall of 2020 and the Spring of 2021, the City Council discussed amending the outdoor storage ordinance for boats, recreational vehicles, and trailers but ultimately decided to leave the existing ordinance in place. BACKGROUND On November 19, 2020, the Planning Commission held a public hearing on a proposed Code Amendment to permit the storage of one boat, recreational vehicle, or trailer in the driveway. The Planning Commission voted 6 to 0 to recommend approval of the proposed amendment. 4 On December 14, 2020, the City Council considered the proposed amendment and moved to table the amendment, with the recommendation that the item come back in a future work session. On April 26, 2021, the City Council discussed the proposed Code amendment. They directed staff to conduct additional research and bring a proposed amendment before the City Council for a vote. On May 24, 2021, the City Council considered a proposed amendment to allow the seasonal storage of one boat, trailer, or recreation vehicle within the driveway. A motion to approve the proposed amendment failed with a vote of 2 to 3. DISCUSSION The City Code prohibits the storage of boats, recreational vehicles, and trailers within front yards, but allows for the storage of an unlimited number of these items within a property's rear and side yards. As part of the proposed amendment to permit the storage of one boat, recreational vehicle, or trailer in a property's driveway, staff provided the City Council with the following research and background material: Issue Paper (attached). Summarizes the existing ordinance, possible impacts of amending, similar ordinances in other communities, and potential changes to the existing ordinances. Resident Comments. Thirty-five (35) residents emailed or called staff; of these, 17 expressed opposition to changing the ordinance, 15 expressed support for changing the ordinance, and three did not express support or opposition. HOA Comments. Thirteen (13) HOAs weighed in on this issue. Twelve (12) expressed opposition to changing the ordinance and one expressed support for changing the ordinance. All but one of the HOAs have rules preventing or limiting the outdoor storage of boats, recreational vehicles or trailers. Survey of 19 Cities. Of these Cities, four allow unrestricted storage on driveways, seven allow storage on driveways with restrictions, four allow seasonal storage on driveways, and four prohibit driveway storage. BUDGET RECOMMENDATION Staff requests direction from the City Council on what changes to the ordinance, if any, they would like staff to investigate and what additional information, if any, they would like staff to compile on this issue. ATTACHMENTS Outdoor Storage Issue Paper 5 CITY OT CHAI'IIIASSTI'I Chanhassen is a Community for Life - Providing for Today and Planning for Tomonow MEMORANDUM FROM: SUBJ: Planning Commission MacKenzie Young-Walters, Associate Planner November 17 ,2020 Outdoor Storage: Boats, Trailers, and RV's Residents have expressed frustration with the ordinance's prohibition on driveway storage and the fact that many homeowners do not abide by the ordinance, which creates the impression of unfair or ineffective enforcement practices. The City Code allows for the outdoor storage oftrailers, boats, and recreational vehicles in the rear or side yard behind the front of the principle structure. One of the most common code violation complaints that the City receives is that a neighbor is storing one ofthese items in their driveway in violation ofthis provision. Residents who receive a violation notice for this offense often express frustration that they cannot use their property as they wish and observe that many properties throughout the City do not follow this rule. Residents who lodge complaints about these items being stored in the driveway are often frustrated when the items are moved for a week or two and then reappear or when it takes weeks for the offending ilem to be relocated. Due to limited staff capacity, the inherently portable nature of the items, and the fact that many properties struggle to accommodate the side or rear yard storage ofthese vehicles, there is widespread non-compliance with this ordinance and it is extremely challenging to effectively enforce. Staff conducted a review ofhow l9 other cities in the area regulate the outdoor storage oftrailers, boats. and recreational vehicles, and found that the majority allow for some driveway storage. Staff believes that allowing residents to store a trailer, boat, or recreational vehicle in their driveway would resolve many of the enforcement issues with the current ordinance without meaningfully degrading the character of the City's neighborhoods. Staff is also proposing adding requirements to limit the total number ofthese vehicles stored on a property to two, preventing these vehicles from obstructing sidewalks or sight lines, and preventing them from being used to store items not permitted by the City's outdoor storage ordinance. Staff feels that the proposed amendment strikes an appropriate balance between allowing residents reasonable use oftheir property and preserving the appearance and character ofthe City's neighborhoods. PH 952.227.1100. www.ci.chanhassen.mn.us. FX 952.227.1110 77OO I4ARKET BOULEVAED .PO BOX ]4T.CHANHASSEN 'MINNESOTA 55517 DATE: TO: ISSUE SUMMARY 6 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 2 RELEV ANT CITY COD E Sec. 20-909. - Outdoor storage: Allows continued storage ofboats, all-terrain vehicles, snowmobiles and trailers in side or rear yard. This storage may not extend past the front ofthe principle structure, and the fiont ofthe structue is defined as the side accessed by the driveway. Section 20-910. - Storage ofrecreational vehicles: Allows recreational vehicles to be stored in the side or rear yard behindthe required front yard setback. It contains provisions regulating condition, maintenance. and on-site use of recreational vehicles. ORDIN ANCE HISTORY Ordinance 47, adopted in February of 1972, allowed for the outdoor storage of trailers, boats, and recreational vehicles in rear yards. ordinance 47A, adopted in February of 1974, allowed outdoor storage oftrailers, boats, and recreational vehicles in one side yard if rear yard was inaccessible. Ordinance 80, adopted in December of 1986, allowed outdoor storage of trailers, boats, and recreational vehiclis in rear or side yards. This ordinance has not been substantively modified since its adoption; the handful of amendments passed all served to clarify rather than significantly alter the original ordinance. AN YSIS Existing Ordinance: It has bien staff s experience that many residents object to living next to houses with multiple trailers, boats, and recreational vehicles in varying states ofrepair and disrepair spread across the property. These objections become even more stringent when these types ofvehicles are located in ifr" -front yard and are readily visible from the street. There is general agreement that the lowered curb appeal associated with vehicles being stored in the front lawn lowers property values and constiiules a nuisance; however, there is not a clear consensus ifvehicles stored in the driveway are undesirable in the same way as vehicles stored on the front lawn. There is also a strong deference to property owners' rights to use their property as they see fit, so long as that use does unduly impact adjacent residents. In order to batance the right ofproperty owners to store their possessions on their property with the impact ofthat storage on the surrounding neighborhood, the City has prohibited outdoor storage of trailers, boats, and ricreational vehicles within front yards and driveways since 1972 while allowing storage within the rear yard. In 1986, the City loosened this ordinance to allow the storage oftrailers, boats, and recreational vehicles in both the side and rear yards. Currently the City's outdoor storage ordinance allows for the storage oftrailers, boats, and recreational vehicles in the rear and side yard. This storage may be on improved or unimproved 7 surfaces but may not extend beyond the front ofthe principle structure. There is no stated limit on the number oftrailers and boats that can be stored on a property, but properties are limited to one recreational vehicle and an excessive number oftrailers or boats could violate the nuisance ordinance. The ordinance also has various provisions regulating the condition and use ofthese items. For example, the ordinance limits the amount of time that someone can live in a recreational vehicle stored on their property. The existing ordinance has the advantage ofclearly stating where vehicles can be stored, i.e. ifa boat, trailer, or recreational vehicle is anywhere in the front yard it is in violation ofthe ordinance, and since it has been in existence for 34 years many residents are aware of it. That being said, some residents have expressed frustration with the fact that other residents do not follow the ordinance and regularly store these items in their driveway. The city does not have enough dedicated code enforcement staff to proactively patrol for violations ofthis ordinance and instead responds to complaints. This leads to a situation where some neighborhoods do not mind and never report violations, but other areas quickly report any observed violations. The result can be residents not realizing that these items should not be stored in the driveway, since they see many violations as they drive around the City and then feeling surprised and fiustrated when they are informed that they cannot store their boat, trailer, or recreational vehicle in the manner that they see others throughout the City storing them. While most residents are extremely responsive and conect violalions once they are informed ol them, there is a subset of residents who will move the item for a few days or weeks, just long enough to pass the follow up inspection, and then resume storing the boat, trailer, or recreation vehicle in its previous location. Since the City Code is designed to encourage compliance but not to be punitive, it is difficult and time consuming for the City to use the court system to issue citations or compel residents to take action to address a violation. In extreme cases where a resident chooses not to cooperate with the City, this means enlorcement actions can drag on for months. Understandably, this creates a large amount of frustration for the individual who reported the violation as they continually call in the same violation and there is an appealance of inaction on the City's part. Some ofthe language within the existing ordinance can also complicate enforcement issues. For example, the section on trailers and boats talks about "continued storage" but this term is not defined. Some residents have argued that if the boat is used most weekends it is not continued storage and should be allowed, whereas others have argued that a boat kept in a neighbor's driveway ovemight before a fishing trip once a year is a violation. Both of the above positions clearly violate the spirit olthe ordinance, but it becomes much more dillcult to determine what should be done in cases where a boat or trailer is present for a couple weekends each month or for a week during the start and end of the boating season each year. In the absence ofclear guidance, the resident making the complaint or the resident who is notified ofa violation will tend to feel the City is treating them unfairly, taking the other party's side, or misinterpreting the City Code. Additionally, while the current ordinance does limit the number of recreational vehicles to one, it does not limit the number ofboats and/or trailers that can be stored on a property. This has led to situations where a neighbor feels that multiple boats and trailers being stored on a property are unsightly, but these items are all being stored in a manner consistent with the outdoor storage ordinance. In extreme cases, the City can use the nuisance ordinance to address the complaint, but Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 3 8 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17,2020 Page 4 typically, a case cannot be made that boats and trailers in good repair stored in the rear yard out of view ofthe public constitute a public rather than private nuisance. The public versus private nuisance distinction is always the threshold for City action. A final concem is the fact that the existing ordinance was created before the City's Residential Low and Medium Density (RLM) and most of the City's Residential Planned Unit Development (PUDR) districrs. The RLM district and some small lot/cluster PUDRs allow for 5-foot side yard setbacks on the garage side. While the outdoor storage ordinance allows for boats. trailers, and recreational vehicles to be stored in the side yard, most ofthese items are too wide to fit alongside the garage in these districts without crossing the property lines. Similarly, the S-foot garage side yard may not allow a resident to transport these items to the rear yard for storage purposes without trespassing on their neighbor's property. This creates a situation where homeowners in these districts are effectually unable to utilize their property for the outdoor storage ofboats, trailers, or recreational vehicles. The above issues with enforcement and clarity as well as those caused by changes to the City Code since the ordinance was initially adopted, are the reasons why staffbelieves that the existing ordinance should be reevaluated and amended. Possible Impacls of Amending: As was observed in the previous section, the existing ordinance has been in place for 34 years and due to this, many residents have longstanding expectations that boats. trailers, and recreational vehicles will not be stored in driveways. Some residents may see amending the ordinance to allow for this type of storage as a loosening of standards that will lower the aesthetic character oftheir neighborhood and negatively affect their property values. Many ofthese residenls may also have arranged to store their own boats, trailers, and recreation vehicles offsite and they may feel it is unfair to alter the City Ordinance to accommodate neighbors who are unwilling to adhere to existing communily standards. Altematively, they may simply be relieved that they no longer have to pay to have these items stored in other locations and may not be bothered by the presence ofa boat, trailer, or recreational vehicle in a driveway. ln a similar vein, multiple homeowners associations (HOAs) in the City have covenants or policies prohibiting the outdoor storage ofboats, trailers, or recreational vehicles or preventing these items from being stored in the driveway. While there is nothing requiring the City Code to align with HOA rules and HOAs can adopt provisions that are more restrictive than the City Code, staff is aware that significant differences between HOA rules and City Code can create confusion for residents and HOA representatives. Additionally, some HOAs prefer to use the City to enforce their rules when they overlap with City Ordinances, and these HOAs may be frustrated by any change in City policy that requires them to actively enforce their policies. Finally, other HOAs that feel strongly about items not being located in driveways may not have enacted bylaws addressing this issue because they knew that City Code already prohibited it. In addition to the more visible proposed changes to the City's policy on permitting the storage of these items in driveways, staff is also recommending setting a limit on the total number of boats, trailers, and/or recreational vehicles that can be stored outdoors on a property. Anecdotally, staff does not believe a significant number of properties have more than two ofthese items stored 9 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 5 Uher Communities: Staffreviewed the policies of 19 municipalities, including Chanhassen, in order an attempt to identifo local trends in regulating outdoor storage. A list ofthe communities surveyed and a brief write up oftheir policies is included as an attachment to this report. There was a great deal of variation in the various ordinances, but staff was able to identif! several trends. Common areas regulated were: 1) where in the yard boats, trailers, and recreational vehicles can be kept 2) setbacks for the storage ofthese vehicles; 3) what surfaces vehicles can be kept on; and,4) number of vehicles that can be stored on a property. While most communities surveyed permitted driveway storage, many of those communities limited that storage in some way. As the table shows, approximately one in five cities, including Chanhassen, did not permit any sto identical percentage of cities allowed the uffestricted storage of boats, trailers. and recreation vehicles in the driveway. The rest allowed the use of driveways for storage, but limited that storage by season, i.e. boats were allowed in the driveway only dwing boating season, or placed limits on the size, number, or types of vehicles. Many of these Cities of boats, trailers, or recreational vehicles in driv ewa s. An also had provisions requiring that items stored in the driveway be setback a minimum distance from the road or front lot line. Seasonally NoYesYes with limits* 4 47f of City's allowing 2t.05%21.05%27.05%% of total *Typical limits: number of vehicles, type of vehicles, length of vehicles, height of vehicles, curb setbacks, or demonstrated lack of alternative location. outdoors; however, any resident that is accustomed to having more than that number of items stored on their property would be negatively impacted by the proposed limit. While these residents will likely be opposed to this limit, it is possible that their neighbors will be supportive of it and feel that it improves the neighborhood aesthetic. Staff anticipates that any enforcement ofthe proposed limit would need to be conducted with a great deal ofcompassion and flexibility, as formally compliant properties may need to find a new location for some oftheir boats, trailers, or recreational vehicles. Lastly, as was discussed in the previous section, the difficulties in enforcing this ordinance and apparent inconstancies caused by the complaint based nature ofthe City' enforcement process causes a great deal of frustration for all parties. Staff believes that expanding the permitted storage options for residents will reduce the amount of frustration generated by the outdoor storage ordinance by removing the most common and visible violation. While it is difficult to know what the majority of residents would prefer, the City has taken out an ad in the paper and used i1s online tools to solicit public input during and in advance ofthe public hearing. Hopefully, the received comments will help the Planning Commission determine which of these impacts the proposed changes will have for the majority ofresidents. Allowed on driveway 4 35.84% 10 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17,2020 Page 6 Most Cities, 16 out of 19, also required side yard setbacks. The most common side yard setback was S-feet, 11 out of 19 Cities, but four Cities used a sliding setback based on vehicle size or required vehicles to meet zoning distract setbacks. One City imposed a ten-foot side yard setback for all outdoor storage. Chanhassen was one of three Cities that did not impose a side yard setback. There was a more even split between Cities that required vehicles stored in the side or rear yard to be parked upon an improved surface and those that did not. Just over halt I I of 19, did not require trailers, boats, and recreational vehicles to be parked on an improved surface. Chanhassen was one ofthe Cities that allowed these types ofvehicles to be parked on grass. The other eight Cities required that all vehicles be parked on a parking pad made of concrete, bituminous, pavers, or other approved hard surface. Finally, a great deal of variation was present in if and how communities limited the number trailers, boats, and recreational vehicles that could be stored outdoors on residential properties. Just under halfofthe Cities surveyed, eight of 19, did not place a limit on the number ofvehicles. Chanhassen was one of the Cities that did not explicitly limit the number of items that could be stored. The eleven Cities that did regulate the number ofvehicles stored outdoors used many different systems. Some allowed up to four vehicles to be stored but included cars as well as boats, trailers, and recreational vehicles in that total. Others regulated by type or size allowing two or three boats trailers, and/or recreational vehicles but only one ola certain type or over a certain lengh or height. When passenger vehicles were not included in the count, a limit of two or three total boats, failers, and recreational vehicles was the most common cap for communities with a limit on the number of items stored outdoors. As the information above shows, there is a great deal of variety in how Cities regulate the outdoor storage ofboats, trailers, and recreational vehicles. Chanhassen's current ordinance is more restrictive than most in that it does not allow for any storage within driveways, but more flexible than most because it does not require outdoor storage to meet any side yard setbacks. Similarly, Chanhassen's ordinance is in the minority by not limiting the number of vehicles, but in the majority by not requiring storage on improved surfaces. However, in both ofthe last two categories there is a very even split between communities. Potential Areas for Change: Examining other Cities' ordinances can provide useful information, but each City's outdoor storage ordinance needs to reflect the expectations oftheir residents, limitations oftheir zoning districts, and available enforcement resources. Keeping in mind these elements, staff evaluated the following areas within the City's outdoor storage ordinance for potential amendment: I ) driveway storage; 2) side yards setbacks; 3) allowed surfaces;4) size of items; 5) number of items; and, 6) duration ofstorage. The first issue is likely to have the largest impact on the perceived character ofthe City's neighborhoods. Staff knows that there are strong feelings on both sides; however, staff also realizes that the driveway storage prohibition is frequently violated and cannot be effectively enforced with current resources. As was discussed earlier, these enforcement issues have created a large amount of frustration for residents, both those abiding by and those violating the ordinance. 11 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 7 While allowing driveway storage would be a significant change on paper, the fact that violations of these ordinances are as common as they are means the actual change to the City's neighborhoods would be more limited. Certainly, some properties that currently store boats, trailers, or recreational vehicles off site would switch to storing them in their driveway, but given the prevalence of driveway storage in some neighborhoods the visual impact ofthis uptick is unlikely to be dramatic. Additionally, in neighborhoods where HOA covenants prevent the outdoor storage ofboats, trailers, and recreational vehicles, those rules would still be in force and there would be no change. Residents living in HOAs that do not currently ban this type of storage would also have the option ofpassing new bylaws to create or maintain desired neighborhood standards. Outside of aesthetic concems, the most significant issue with allowing driveway storage is the possibility for this storage to obstruct sightlines, sidewalks, or the public right-of-way. These concems can be addressed by requiring driveway storage to be inside of the front property line. Most ciry $reets have l0 to l5 feet ofpublic right-of-way between the curb and start of a resident's property. This gap between the rear of stored vehicles and the road will keep the site lines clear in most cases and will prevent any obstruction to vehicles traveling on the road. Sidewalks are typically located within this area as well, which means stored vehicles should not obstruct this infrastructure. A potential complication is the fact that many residents are not aware ofthe location oftheir front property lines and some education and enforcement may be required to address vehicles parked on the driveway partially within the public right-of-way. While enforcing this provision will require some education, since residents will have a simple solution ofpulling the vehicle further forward, rather than a more complicated and expensive solution like finding and paying for offsite storage, rates of compliance and cooperation will be higher. Given the above, allowing boats, trailers, and recreational vehicles to be stored in the driveway with provisions requiring they be stored behind the front lot line, not obstruct sidewalks, and be clear of the sight distance triangle would provide residents additional flexibly and remove a persistent enforcement issue. The second issue is the fact that the City does not currently require outdoor storage to meet any side yard setbacks. The rational for that policy is that these items are mobile and do not meet the definition ofa structure. Additionally, if the City were to require outdoor storage to adhere to a 5-foot side yard setback it would create a Code provision that many, ifnot most, residents could not take advantage of. Most ofthe City's detached single-family homes are located in districts with l0- foot side yard setbacks and many ofthese homes are built exactly at that l0-foot setback on the garage side. Since many boats, lrailers, or recreational vehicles are wider than five feet, these homes would not actually be able to store items in their side-yard. despite the ordinance saying they can. Finally, many residents have become accustomed to storing these items alongside their garage within five feet of their side lot line and would likely be frustrated by a change to the City's ordinance that prohibits storage in that location. To date staffhas not received a significant number of complaints from residents upset by the side yard storage ofboats, trailers, and recreational vehicles. 12 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page E The third issue, allowed surfaces, is closely related to the second issue of setbacks. All improved surfaces like gravel, concrete, bituminous, and pavers would be considered a structure or driveway under the City Code and would be subject to the relevant setbacks. Ifthe City were to require that boats, trailers, and recreational vehicles be stored on improved surfaces, it would essentially be creating a 5-foot minimum setback, which would involve all of the concems explored in the second item. Beyond those issues, it would also lead to a situation where properties up against their lot cover limit would be unable to store their boats, trailers, and vehicles on their property due to an inability to add a parking pad. This could create situations where residents who were previously able to store these items in their rear or side yard are no longer able to do so. Generally, the rationale for requiring improved surfaces is aesthetic, i.e. people believe it looks nicer, and to protect yards from being damaged by storage. Staff does not believe there is any compelling reason to require boats, trailers, and recreational vehicles to be stored on improved surfaces and is not recommending altering this portion ofthe ordinance. The fourth issue, size of items, is not currently regulated by the City. There is an obvious difference in the visual impact that storing a l4-foot high 45-foot long recreational vehicle has versus the visual impact that storing a l2-foot long fishing boat has. Some Cities have attempted to address this by establishing maximum height and lenglh requirements for the outdoor storage oftrailers, boats, and recreational vehicles. In reviewing the policies ofother municipalities, there did not appear to be any consensus on how big was too big and many municipalities allowed smaller vehicles to be stored in driveway while relegating larger vehicles to the side or rear yard. The main rationale behind these types ofpolicies is a desire to prevent vehicles from extending into the right-of-way, obstructing sidewalks, and blocking sight lines, as well as mitigating the visual impact on neighbors. All ofthese goals, except the last, can be better managed by requiring trailers, boats, and recreational vehicles to be located behind the front lot line and clear ofthe sight distance triangle. This tlpe of approach will also serve to indirectly limit the length of these items due to the tendency ofhomes to be built right up to their minimum fiont yard setback. In practice, this would mean that most properties would be able to accommodate the outdoor storage of something 20 to 25 feet long since the most common front yard setbacks are 25 and 30 feet. In cases where houses are set back sigrrificantly further fiom their front lot line, the visual impact ofthe increased size of items will be partially offset by increased distance from the road. Ultimately, the concem is that any size limit imposed will be arbitrary and subject to challenge by residents upset that their neighbor's 22-foot boat is okay but their 24-foot boat is not. There are also enforcement challenges created by an ordinance that requires inspectors to enter private prope(y to The existing expectations for side yard storage and the setbacks ofthe prevailing residential districts mean that implementing a side yard setback for outdoor storage would create significant enforcement issues. For these reasons staff does not recommend altering this portion of the ordinance. 13 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 9 measue the length and height ofvehicles. Staff believes that the indirect limits created by requiring these vehicles to be inside ofthe front lot line are sufficient to address the major concerns associated with the size of stored items. The fifth issue, number of items, is mostly unregulated by the City's outdoor storage ordinance. The ordinance does limit properties to a maximum ofone recreational vehicle, but does not limit the number oftrailers and boats that can be stored on a property. From time to time, the City does receive complaints from residents about properties that have multiple trailers, boats, and recreational vehicles stored outside. Often residents feel that large numbers ofthese items stored on a property create an unpleasant appearance and violate neighborhood norms. Despite this, when the items are in good repair it is difficult to make the case that they violate the nuisance ordinance and ifthey are located in the rear or side yard, they meet the requirements ofthe City's outdoor storage ordinance. The presence oflarge numbers ofboats, trailers, and recreational vehicles on a single property can be visually unappealing and be out ofkeeping with the character ofthe City's single-family neighborhoods. Currently, staff is aware ofa relatively small number of properties thal have more than two ofthese items stored outside; however, an unintended consequence of allowing residents to use their driveways to store these items may be an increase in the number oftrailers, boats, and recreational vehicles stored on a single residential property. The presence of multiple boats, trailers, and recreational vehicles in a single driveway could significantly affect the curb appeal ofa property. These concems can be mitigated by limiting residential properties to storing a maximum of two trailers, boats, and/or recreation vehicles and allowing the storage ofno more than one ofthese in the driveway. The final item, duration of storage, is a source of ambiguity within the existing City Code. The outdoor storage ordinance prohibits continuous storage outside the rear or side yard, but does not provide any guidance on what constituted continuous storage. The ordinance does specify that recreational vehicles can be stored in the driveway for up to 24 hours for loading or unloading, but no such guidance is provided for boats and trailers. Many times the City receives a spike in outdoor storage complaints at the start and end ofboating season as boats spend a week or two stored in driveways as residents arrange to transfer them between their seasonal storage locations. Additionally, as was noted earlier in this report, staff often encounters problems enforcing the ordinance in situations where these items are kept in the driveway for a couple days each month. Allowing the storage ofone boat, trailer, or recreational vehicle within the driveway will help resolve lhese issues. If driveway storage is permitted, the temporary location ofboat, trailer, or a recreational vehicle will not create a location violation. While there may still be issues with a second item being placed in the driveway during transition times, there will be an easily executable solution of moving the item not currently being used to the rear or side yard to resolve the violation. 14 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17,2020 Page l0 Adopting language limiting the number ofdays or hours an item can be stored in a certain location is problematic in that enforcement is very difficult since staffdoes not have a practical mechanism for tracking this. Proposed Chonges Staff is proposing the following changes to the City's outdoor storage ordinance: Sec. 20-909(6)Continuedstorageofrecreationalvehicles,boats,@and trailers,subjecttotherequirementsofSection20-910,@ a, Sueh storage may net Staf is recommending moving all clarifying provisions to Sec. 20-910 to increose clarity, with Sec. 20-909 only stating that the storqge ofrecreational vehicles, boats, and trailers is pelmitted subiect to lhose standords. Sec.20-910..@outdoorstorageofrecreationalvehicIes,boats,and trailers. Staff is recommending making this section apply to recrealional vehicles, boats, and lrailers rather than jusl recrealionol vehicles. Recreational vehicles, boats, and trailers owned by a resident owner or resident lessee of the property may be parked or stored in a residential or agricultural district provided the following conditions are met: The additions in this section are the existing language from Sec. 20-909(6) and should be retained to ensure that the vehicles slored on a property belong to the person residing there. (1) No more than ene two recreational vehicles, boats, and/or trailers may be parked or stored outside on a residential lot. Additional recreational vehicles, boats, and trailers may be kept within an enclosed structure which otherwise conforms to the zoning requirements of the district. Establishes a limit oftwo recreationol vehicles, boats, and/or tailers. This would increase lhe allowed numbers ofrecreational vehicles from one to troo, but also establish a limit on the number of boats and tailers allowed. Ifthe ordinance is not amended to allow for the keeping ofone item in the driveway, language clarifying the term continuous storage should be adopted. If the ordinance is amended to permit driveway storage, staff does not believe any regulations on the duration of permitted storage within the driveway will be needed. 15 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page I I (2) Recreational vehicles, boats, and trailers must be maintained in a clean, well-kept, operable condition. Expands exisling provision to include boats and trailers. (3) Recreational vehicles, boats, and trailers shall be mobile and shall not be permanently affrxed in the ground in a manner that would prevent removal. Expands existing provision to include boats and lrailers. (4) Recreational vehicles, boats, and trailers may be parked or stored in the following locations: a. One recreational vehicle, boat, or trailer may be parked or stored within the front yard setback in the driveway, provided that it is not located within the sight distance triangle, does not protrude into the road right-of-way, and does not obstruct the sidewalk, b. Recreational vehicles, boats, and/or trailers may be stored in the rear or side yard' provided that such storage does not extend beyond the front ofthe principal structure. The parking or storage of recreational vehicles, boats, and/or trailers in the rear or side yard may be on surfaced or unsurfaced areas. c. On corner or double frontage lots, storage or parking of recreational vehicles, boats, and/or trailers is not permitted within any required front yard setback' except as provided under Section 20-910(4)(a) above. Permits driveway storage of up to one recrealional vhicle, boal, or tailer. This storage would need to be clear of the right-of-way, not obstruct sidewall<s, and not block the sight distance triangle. Requires that storage on corner/double fronlage lots be clear ofrequired front yard setbackfor the side street. Sec. 20-910(1).b-c mirrors existing Sec. 20-909(6)(a-b). (4) Recreational vehicles, boats, and trailers may not be used for outdoor storage; however, trailers designed and intended to convey other vehicles maybe used to store those vehicles (for example, snowmobiles may be stored outdoors on a snowmobile trailer). h€urs. Makes it clear lhat snowmobiles/ATvs/etc. may still be kept outside on lrailers (as currently allowed in Sec. 909(6); however, does not allow residents to pile "junk" in boat/utility trailer and claim il is allowed as part of permitted ouldoor storoge. Issue 5: Proposed Outreach and Timeline Amending the outdoor storage ordinance would have a significant impact on the City's residents and could lead to a $eat deal of confusion as residents discover that previously prohibited practices are now permitted. In order to avoid this, staff is proposing that the amendment be passed with a clause 16 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 12 specifying rhat it will go into effect on April l,2021. This delayed implementation will allow time to engage in community outreach and education to help make sure residents are aware ofthe new ordinance. Specifically, articles will be published in the City's Connection newsletter and ir;,the Chanhassen Villager explaining the changes. The City's website and social media will also be used to help publicize the new ordinance. Staffis optimistic that with multiple a(icles running on multiple platforms for several months, most residents will be exposed to the revised ordinance before it goes into effect. Staff has already gone significantly beyond the minimum public notification requirements by taking out an ad informing people ofthe proposed changes in the Chanhassen Villager and by featuring the proposed amendment on the front page of the City's website. Social media platforms were also utilized. It is hoped that these steps have already reached many residents who would have missed a single legal notice in the paper, and that individuals who feel strongly about this issue have taken the opportunity to weigh in on the proposed changes. ALTERNATIV ES I ) Do nothing. The City's existing policy is reasonable and functional. 2) Amend the outdoor storage ordinance to allow up to two recreational vehicles, trailers, and boats to be stored outdoors, with no more than one permitted in the driveway. 3) Amend the outdoor storage ordinance to allow for the storage of recreational vehicles, trailers, and boats in the driveway. 4) Amend the outdoor storage ordinance to allow for the storage of recreational vehicles, trailers, and boats on improved surfaces. 5) Amend the outdoor storage ordinance to clarify the term continuous storage. RECO MMENDATION Staff recommends Ahemative two. Staffbelieves that this proposal strikes an appropriate balance between allowing residents reasonable use oftheir property and preserving the appearance and character of the City's neighborhoods. The proposed ordinance would read as follows: Sec. 20-909. - Outdoor storage. As otherwise regulated, all outdoor storage is prohibited except: (l) Clothes line poles and wires. (2) Construction and landscaping material cunently being used on the premises. (3) Swings, slides and other play equipment. 17 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 13 (4) (5) Outdoor fumiture and lawn and garden equipment. Wood for buming in a fireplace, stove or fumace provided it is stored as follows: a. In a neat and secure stack, not exceeding four feet. b. The wood stack is not infested with rodents. c. The wood is not kept in a front yard. Continuedstorageofrecreationalvehicles,boats,@and trailers'subjecttotherequirementsofSection20-9l0.@ (6) b en eemer and deuble frentage lets; the frent efthe strueture shdl be defined as the (7) Outside storage oftires is prohibited. (8) PODS (personal on demand storage) and roll-off dumpsters may be located a property a minimum of six feet away from the house for fire protection and at least ten feet from any property line. Such containers may be kept on-site for a maximum of30 days per year' An ixtinsion ofthe 30 days may be granted by the city if the container is used in conjunction with a valid and ongoing building permit. Sec'20-910'.@Outdoorstorageofrecreationalvehicles,boats,and trailers Recreational vehicles, boats, and trailers owned by a resident owner or resident lessee ofthe property may be parked or stored in a residential or agricultural district provided the following conditions are met: (l) No more than ene two recreational vehicles, boats, and/or trailers may be parked or stored outside on a residential lot. Additional recreational vehicles, boats, and trailers may be kept within an enclosed structure which otherwise conforms to the zoning requirements ofthe district. (2) Recreational vehicles, boats, and trailers must be maintained in a clean, well-kept, operable condition. (3) Recreational vehicles, boats, and trailers shall be mobile and shall not be permanently affixed in the ground in a manner that would prevent removal. (4) Recreational vehicles, boats, and trailers may be parked or stored in the following locations: a. One recreational vehicle, boat, or trailer may be parked or stored within front yard setback in the driveway, provided that it is not located within the sight distance triangle, does not protrude into the road right-of-way, and does not obstruct the sidewalk 18 Planning Commission Outdoor Storage: Boats, Trailers and RV's November 17, 2020 Page 14 b. Recreational vehicles, boats, and/or trailers may be stored in the rear or side yard, provided that such storage does not extend beyond the front ofthe principal structure. The parking or storage of recreational vehicles, boats, and/or trailers in the rear or side yard may be on surfaced or unsurfaced areas. c. On corner or double frontage lots, storage or parking of recreational vehicles, boats, and/or trailers is not permitted within any required front yard setback, except as provided under Section 20-910(4)(a) above. (5) Recreational vehicles, boats, and trailers may not be used for outdoor storage; however, trailers designed and intended to convey other vehicles maybe used to store those vehicles (for example, snowmobiles may be stored outdoors on a snorvmobile traiter). hours= (6) Unmounted slide-in pickup curmpers must be stored no higher than 20 inches above the ground and must be securely supported at least at four comers by solid support blocks or support mechanisms. (7) Recreational vehicles may not be occupied or used for living, sleeping or housekeeping purposes for more than seven consecutive days or more than 2l days within a 365-day period. (8) Except for routine maintenance or during emergency conditions when powfl supply is disrupted, the operation ofa recreational vehicle power generator plant shall not be permitted in residential districts. Routine maintenance periods shall not exceed 60 minutes per month. g:\plan\city codeUO2OUO2045 - outdoor stomge on residential propeny\boat storage issue paper.docx 19 City Council Item March 21, 2022 Item Facilities Study Discussion File No.21-12 Item No: A.2 Agenda Section 5:00 P.M. - WORK SESSION Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A - Discussion only Motion Type N/A Strategic Priority Operational Excellence SUMMARY The Consultant will present Phase 2 of the study which looks at possible options for certain City facilities. Based on feedback received from Council at this work session, the study will be finalized and brought back to Council for formal adoption. BACKGROUND Phase 1 of the study previously presented to Council was an assessment of the existing City facilities. DISCUSSION This study is not intended to be a concrete plan that then moves into implementation, but rather is meant to be a guide for possible alternatives for some of the City's core facilities, with one of the main points being financial commitment. The core facilities reviewed in the study include City Hall, Recreation Center and the Fire Stations. 20 The concepts developed include: What would remaining in the existing facilities look like and cost, by implementing modest expansions due to growth What would building new facilities look like and cost, accounting for growth and potentially expanding levels of service being asked for by residents BUDGET N/A RECOMMENDATION N/A ATTACHMENTS 21 City Council Item March 21, 2022 Item Future Work Session Schedule File No.Item No: A.3 Agenda Section 5:00 P.M. - WORK SESSION Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City Council is tentatively scheduled to hold the following work sessions: April 11, 2022 1. Fire Department/Public Safety Staffing Update 2. ARPA Discussion April 25, 2022 1. Short-Term, Rental, and Business Licensing 2. City Council Roundtable May 9, 2022 1. Park Referendum Update 22 May 23, 2022 1. Southern Chanhassen and Lower Bluff Development Planning BACKGROUND Staff or the City Council may suggest topics for work sessions. Dates are tentative until the meeting agenda is published. Work sessions are typically held at 5:30 pm on the second and fourth Monday of each month in conjunction with the regular City Council meeting, but may be scheduled for other times as needed. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 23 City Council Item March 21, 2022 Item Degler Farm: Approve a Request to Amend Interim Use Permit #2021-13 to Extend the Termination Date of the Permit File No.Planning Case No. 2021-13A Item No: D.1 Agenda Section CONSENT AGENDA Prepared By Bob Generous, Senior Planner Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council approves an amendment to Interim Use Permit (IUP) #2021-13 for the Degler Farm Agritourism operation." Motion Type Majority Vote of the entire Council Strategic Priority N/A SUMMARY The applicant is requesting an amendment to the termination date of IUP #2021-13 for the operation of an Agritourism business on the property. They felt that an extension of the Degler Farm IUP would provide a longer-term horizon for the recouping of Agritourism attraction costs. BACKGROUND The Planning Commission held a public hearing on March 1, 2022 to review the request. There were no issues or concerns with the request. All voted in favor and the motion carried unanimously with a vote of 4 to 0. DISCUSSION The IUP was originally approved for a period of five (5) years from the date of City Council approval. 24 This timeframe was intended to allow for the use to get established on the site and the City to evaluate the impact of the use on the community. Even with the extension of the timeframe for termination of the use, there are other mechanisms to end the use due to violation of the conditions of the permit, changes in City zoning regulations, or subdivision of the property. All other conditions of approval are retained as part of the IUP. BUDGET RECOMMENDATION Staff recommends the City Council approve the amendment for a fifty (50) year termination date to Interim Use Permit 2021-13 to permit the Agritourism use on the property and restates the other existing conditions. ATTACHMENTS Interim Use Permit Planning Commission Staff Report dated March 1, 2022 25 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES INTERIM USE PERMIT #2021-13A 1.Permit. Subject to the terms and conditions set forth herein, the City of Chanhassen hereby grants an amended and restated interim use permit for an Agritourism use for 9111 Audubon Road. 2.Property. The permit is for the following described property ("subject property") in the City of Chanhassen, Carver County, Minnesota: (See Exhibit A) 3.Conditions. The permit is issued subject to the following conditions: Building: a. Accessible parking shall be located on an improved, centralized, permanent surface and shall be based on the maximum parking provided based on the rotational parking plan shown in Exhibit B. Engineering: a. All conditions set forth by Carver County shall be addressed by the applicant, and all permits required shall be obtained prior to the commencement of Agritainment operations. b. Parking capacity shall be based on city standard parking lot layout in Section 20-1118 of the Chanhassen City Code. c. Corn rows are an acceptable screening for parking lots. 26 2 Fire: a. Corn mazes and Straw Mazes shall be set back at least 75 feet from all vehicular parking and all ignition sources, including open flame (recreational fire pits). b. Applicant must place a fire hydrant on site. Planning: a. The Interim Use Permit (IUP) shall terminate fifty (50) years from the date of City Council approval. b. Buildings and use areas shall be as shown on the approved Exhibit B. Additional buildings shall require an amendment to the Interim Use Permit. c. Sanitary facilities shall be provided for site visitors. d. The use of the subject property must be in general conformance with the attached Exhibit B. An annual report of the activities proposed for the upcoming year and an updated site plan with the parking location for the year shall be submitted to the City by May 1st each year. Water Resources: a. The applicant shall incorporate Bluff Creek Overlay District (BCOD) Conservation Area signage within the BCOD portion of the site. Precise amount and location of signage must be approved by the City’s Water Resources Coordinator. 4.Termination of Permit. This Interim Use Permit shall terminate upon the occurrence of any of the following events, whichever first occurs: a.The date stated in the permit; b.Upon violation of conditions under which the permit was issued; c.Upon change in the city's zoning regulations which renders the use nonconforming; d.Upon the subdivision of the property or the alteration of the lot lines of the property. 5.Lapse. If within one year of the issuance of this permit the authorized construction has not been substantially completed or the use commenced, this permit shall lapse, unless an extension is granted in accordance with the Chanhassen Zoning Ordinance. 6.Criminal Penalty. Violation of the terms of this Interim Use Permit is a criminal misdemeanor. 27 3 Dated: March 21, 2022 CITY OF CHANHASSEN By: Elise Ryan, Mayor By: Laurie Hokkanen, City Manager STATE OF MINNESOTA ) ( ss COUNTY OF CARVER ) The foregoing instrument was acknowledged before me this day of , 2022, by Elise Ryan, Mayor, and Laurie Hokkanen, City Manager, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to authority granted by its City Council. Notary Public DRAFTED BY: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 (952) 227-1100 28 4 EXHIBIT A To the following described Real Estate situated in Carver County, Minnesota. (A)The Northwest Quarter of the Southeast Quarter (NW¼ of SE¼ of Section 22, Township 116, Range 23, containing 40 acres of land, more or less. (B)Also, beginning at the post in South line of Northwest Quarter of Southeast Quarter (NW¼ of SE¼) Section 22, Township 116, Range 23, One (1) chain West from the Southeast (SE) Corner of said Northwest quarter of Southeast quarter (NW¼ of SE¼); thence South 38½ dgs. West 2.38 chains; thence South 73 dgs. West 4.35 chains; thence South 36½ dgs. West 1.90 chains; thence South 17½ dge. West 3.70 chains; thence North 82 dgs. West 1.50 chains to a point in North and South middle line of Southwest quarter of Southeast quarter (SW¼ of SE¼); thence North along said middle line 8.00 chains to a post in South line of Northwest Quarter of Southeast Quarter (NW¼ of SE¼); thence East 10.00 chains to place of beginning, situated in East Half (E½) of Southwest Quarter of Southeast Quarter (SW¼ of SE¼), Section 22, Township 116, Range 23, containing 3.60 acres. (C)Also, Commencing at a post on center line of Section 22, Township 116, Range 23, which post bears South 4.20 chains from center post of said Sec. 22; thence South 15.32 chains to Quarter Quarter post; thence North 44½ dgs. West 27.90 chains; thence East 15.32 chains; thence South 4.28 chains; thence East 4.28 chains to place of beginning, situated in Lot 2, Sec. 22, Township 116, Range 23 and containing 17.37 acres, more or less. (D)Also, Beginning at the Quarter Section post on South line of Section 22, Township 116, Range 23, running thence North along center line of said Section 20.00 chains to middle line of Southeast quarter (SE¼) of said Section; thence East along said middle line 10.00 chains; thence South parallel with first mentioned line 15.75 chains to a point in the center of a creek; thence Southerly along center of said creek to South line of said Section; thence West 7.00 chains to place of beginning, containing 19 acres of land more or less, situated in West half of Southwest quarter of Southeast quarter (W½ of SW¼ of SE¼) of Section 22, Township 116, Range 23. 29 5 EXHIBIT B Degler Farm Narrative & Site Plan Brief Background: Degler Farm has an extensive background in farming and educational teaching. Family founded by multi- generational elementary and high school educators; Degler Farm has a passion for educating youth. Our mission is to educate local youth on the operation, economics, and future of agriculture. In this spirit, Degler Farm would like to be more community facing through the growing area of Agritourism. We want to bring our passion for education and combine it with farm friendly activities. This “outside the classroom” learning on the farm is not only instructive, but fun. We see it as another yet another way to reach our neighbors and local community. Activity:Description:Education component: Hayrides -Give participants a ride on a tractor pulled wagon. Local farm history in Chanhassen Tree identification Corn/Bean Maze -Participants walk through a corn/bean cut maze How corn is grown Corn Pit -Area of shelled Corn for play What shelled corn looks like – differences between sweet corn and field corn. Straw Bale Maze -Smaller kid size maze What is straw? Pumpkin Picking -Pick your own Crop rotation and plant care Antique Tractor Displays -Outdoor tractor displays Evolution of the farm tractor. Snowshoeing -Snowshoeing Outdoor fitness & nature etiquette, animal tracking Other activities: Hayrides, corn/bean maze, corn pit, straw bale maze, tractor displays, snowshoeing, harvest-your- own produce, hill slides, pumpkin throwers/cannons, lookout towers, zip lines, play structures, saw mill demonstrations, hay stacks, kiddie trains, animal rides, sleigh rides, snowshoeing, maple syrup harvesting, cross country skiing, animal walks, animal rides, farm implement games, sledding hills, axe throwing, outdoor music, archery stands, agricultural demonstrations are exhibited regardless of compensation. 30 6 Sledding Hill/Hill Slides: Marked in Red outline/green shaded area Zip line: Marked in Purple line Hayride: Hayride path is a loop that starts at farm and travels through the back pasture. It will start/end at the farmyard. Hayride route will change based on crop rotation. Cross country skiing, snowshoeing,hiking, animal walks, animal rides, sleigh rides,and biking will utilize same trail. Vendor Locations: Shown in the general area marked by in Yellow dot. Chemical Toilet Locations: Marked by orange dot, this location is not able to be seen from outside the property. Corn/bean maze Location: Location of 2020/2021 corn maze is shown pictorially. Due to rotational nature of crops, corn maze location will change. Corn pit & straw bale maze General location is shown by green dot. Other activities: (will rotate around farmyard based on field planting & parking – (8 blue dot areas) Tractor displays, harvest-your-own produce, pumpkin throwers/cannons, lookout towers, play structures, sawmill demonstrations, hay stacks, kiddie trains, maple syrup harvesting, farm implement games, axe throwing, outdoor music, archery stands, agricultural demonstrations Parking Size/Capacity/Locations: A one acre parking lot with only lanes and spaces could fit approximately 150 cars. Assuming we are going with box (90 degree) parking, the dimensions of the space required are (9 ft wide) (18 ft long + 26ft travel lane.) Shown on map are approximate parking car capacities. Parking Location: The 3 lots are options shown as rotational placements of parking. Entrances/exits are from Audubon Road and marked with dotted lines. In 2020 the most cars we had on the premise was 25 cars parked at 1 time. (40 total on a Saturday) The parking plan is meant to show we have ample parking spaces. Parking Surface will be a permittable fast growing alfalfa/grass mix. In the unlikely event that erosion or dust present a problem, the affected area will be roped off and fitted with erosion barriers. (hay bales) Lots that do not survive winter freeze will be replanted. Accessible parking locations will be placed each year as needed in magenta and follow guidelines of size and quantity. 31 CITY OF CHANHASSEN PC DATE: March 1, 2022 CC DATE: March 21, 2022 REVIEW DEADLINE: March 29, 2022 CASE #: 2021-13A BY: RG, EH, DN, JR, JS, ET, MU SUMMARY OF REQUEST: Consider a request to amend the termination date of an Interim Use Permit in the Agricultural Estate District for an Agritourism Use. LOCATION: 9111 Audubon Road APPLICANT: Applicant: Todd Degler 112131 Haering Lane Chaska, MN 55318 Property Owner: Gayle Degler 541 Pine View Court Chanhassen, MN 55317 PRESENT ZONING: Agricultural Estate District (A-2) 2040 LAND USE PLAN: Office Industrial ACREAGE: 63.67 acres LEVEL OF CITY DISCRETION IN DECISION- MAKING: The City has limited discretion in approving or denying interim use permits, based on whether or not the proposal meets the use standards outlined in the Zoning Ordinance. If the City finds that all the applicable use standards are met, the permit must be approved. This is a quasi-judicial decision. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSED MOTION: “The Chanhassen Planning Commission recommends City Council approve an amendment to Interim Use Permit #2021-13 regarding Agritourism at 9111 Audubon Road to extend the termination date to 50 years; And Adopts the Findings of Fact and Recommendation.” 32 Degler Farm IUP Amendment March 1, 2022 Page 2 PROPOSAL/SUMMARY The applicant is requesting an amendment to the termination date of the Interim Use Permit #2021- 13 to perpetuity. The Degler’s were concerned that the five-year termination date was a major problem for their operation. They felt that the City could deny an extension of the Degler Farm IUP without cause. An acceptable time would provide a longer term horizon for the recouping of Agritourism attraction costs. Additionally, it would allow them to determine when the Agirtourism ended at some interim time. APPLICABLE REGULATIONS Chapter 20, Article IV, Division 3, Standards for Agricultural and Residential Districts Chapter 20, Article IV, Div. 5. Interim Use Permits Chapter 20, Article X, Agricultural Estate District, A-2 BACKGROUND The applicant currently farms their property. They would like to extend the termination date for the Agritourism use as part of their farming operation. On August 9, 2021, City Council approved: The ordinance amending sections 1-2, 20-252, and 20-576 regarding Agritourism; and An Interim Use Permit (IUP) for Agritourism Use at 9111 Audubon Road with a termination date of five (5) years. SITE CONSTRAINTS Bluff Creek Corridor This property is located within the Bluff Creek Overlay District (BCOD). The City of Chanhassen established the Bluff Creek Overlay District (BCOD) by ordinance in 1998 to protect the Bluff Creek Corridor, wetlands, bluffs and significant stands of mature trees through the use of careful site design and other low-impact practices. This parcel is partially encumbered by the BCOD. Section 20-1255 of the Chanhassen City Code requires a conditional use permit for all development within the Bluff Creek Corridor. The Bluff Creek Corridor primary zone is located on the property. The Primary Corridor is designated open space. All structures must meet a 40-foot structural setback from the Primary Corridor boundary as required by Chanhassen City Code. In addition, no grading is allowed within the first 20 feet of the Primary Corridor. 33 Degler Farm IUP Amendment March 1, 2022 Page 3 The proposed development shall not impact the BCOD. No grading or vegetative alterations shall be permitted in the BCOD Primary Zone. Wetland Protection There is a wetland located on the property. The proposed development should not impact this wetland. Bluff Protection There are bluffs on the property. The proposed development should not impact the bluffs. Shoreland Management The property is located within a shoreland protection district. Floodplain Overlay This property is not within a floodplain. SURROUNDING ZONING AND USES The property to the west is in the city of Chaska. Two single-family homes are located to the west of the site. The Preserve at Bluff Creek is located to the east across Bluff Creek. Liberty at Bluff Creek is located to the south of the site. The Bluff Creek Primary Corridor wraps around the southern and eastern portions of the property. INTERIM USE PERMIT The applicant is requesting an amendment to the termination date for the interim use permit for the Agritourism use of the property. City Code: Sec 20-323 Termination An interim use permit shall terminate on the happening of any of the following events, whichever first occurs: 1. The date stated in the permit; 2. Upon violation of conditions under which the permit was issued; 3. Upon change in the City's zoning regulations which renders the use nonconforming; 4. Upon the subdivision of the property or the alteration of the lot lines of the property. State Statute: 394.303 INTERIM USES. Subdivision 1.Definition. An "interim use" is a temporary use of property until a particular date, until the occurrence of a particular event, or until zoning regulations no longer permit it. The date or event that will terminate the use can be identified with certainty. 34 Degler Farm IUP Amendment March 1, 2022 Page 4 Agritourism Operation: 35 Degler Farm IUP Amendment March 1, 2022 Page 5 ACCESS Access to the property is from Audubon Road (County Road 15). All conditions set forth by Carver County shall be addressed by the applicant, and all permits required shall be obtained prior to the commencement of and during operation of the Agritourism operations. ANALYSIS This area guided for office industrial uses with the Bluff Creek primary corridor guided for permanent open space. As such continuation of the use in perpetuity is inconsistent with the City’s Comprehensive Plan. Interim Use Permits, pursuant to City Code and State Statute, require a termination date. MISCELLANEOUS The IUP was originally approved for a period of five (5) years from the date of City Council approval. This timeframe was intended to allow for the use to get established on the site and the City to evaluate the impact of the use on the community. Even with the extension of the time frame for termination of the use, there are other mechanisms to end the use due to violation of the conditions of the permit, changes in City zoning regulations, or subdivision of the property. Any change in use of the current buildings on site, including the barn, will require it to come up to building and fire codes. This will invoke MN Statute 1306, which will require the buildings to be fitted with a Fire Suppression System and Fire Alarm System to monitor the Suppression System. They would also need to address egress, exit and emergency lighting, door hardware, fire-rated construction, and many other fire code-related items when it comes to change in use and access to the general public. This includes bringing people through or any public access to a building, or the construction or use of an observation tower. A tower will need to be built to current Building Code. Safety concerns with the items on site such as: pumpkin canons, pumpkin catapult, zip lines, swings, etc. Department of Labor and Industry is responsible for overseeing licensing for these items, which are regulated by Minnesota Statutes Chapter 184B, Amusement Rides. Corn/Straw Mazes – Any and all ignition sources will need to be a great distance away, including open flame (recreational fire pits). Corn/straw mazes are highly combustible and can trap people inside if a fire develops. Some research into history of corn maze fires states all vehicle parking and any sources of ignition, such as campfires and smoking, be at least 75 feet away at all times. Emergency Responder access – Will need to maintain emergency vehicle access to all areas on site and entrance and egress. Will require proper road surface for emergency and fire vehicles. Possible vehicle turnaround area depending on distances. A fire hydrant will be required to be placed on site. 36 Degler Farm IUP Amendment March 1, 2022 Page 6 Sec 20-27 Revocation, Modification, Etc., Of Permits, Authorizations, Etc. The city manager may issue an order to the owner or occupant of any premises to cease and desist the use of such premises immediately, when such premises are being used in a manner creating substantial hazard to the public health, safety or welfare, or in violation of any permit issued pursuant hereto. The city manager shall have the power to prevent unlawful erection, construction, reconstruction, alteration, repair, conversion, maintenance, or use of lands or structures within the city and to restrain, correct or abate such violations, or to prevent the occupancy of buildings, structures or lands, or prevent any illegal act, conduct, business, or use on or about said premises and may use the city attorney, police and other personnel in accomplishing these duties. Accessory agriculture buildings used for Agritourism Events must meet existing Building Code. Existing buildings will more than likely change in occupancy type for this type of business, which will require both the Fire Marshal and Building Official to confirm use, occupancy type, and applicable codes for public use. A full architectural analysis would be required into items such as: fire safety, egress, structural integrity, use and occupancy type, as well as many other applicable codes. Special permission may not be given to leave existing buildings “as is” for use in Agritourism. One of the conditions of approval of the Interim Use Permit is an annual report of the activities proposed for the upcoming year and an updated site plan with the parking location for the year shall be submitted to the City by May 1st each year. As a follow-up to this report, site inspections shall be performed prior to beginning the years activities. PERMITS Permits from the appropriate regulatory agencies must be obtained; including but not limited to the Minnesota Department of Labor and Industry, Minnesota Agricultural Department, Minnesota Pollution Control Agency, Riley Purgatory Bluff Creek Watershed District and Carver County. UTILITIES City utilities are available to the property. Water is located in Audubon Road. Sewer is located in Lyman Boulevard and at the northeast corner of the property. However, none have been extended into the interior of the site. Sanitary facilities shall be provided for use of the visitors to the site. Such use shall comply with Building Code or meet the requirements for chemical toilets spelled out in the Agritourism Standards. RECOMMENDATION Staff recommends that the Planning Commission recommend approval of the amendment for a fifty (50) year termination date to the Interim Use Permit to permit the Agritourism use on the property and restates the other existing conditions: 37 Degler Farm IUP Amendment March 1, 2022 Page 7 Interim Use Permit Building: 1. Accessible parking shall be located on an improved, centralized, permanent surface and shall be based on the maximum parking provided based on the rotational parking plan. Engineering: 1. All conditions set forth by Carver County shall be addressed by the applicant, and all permits required shall be obtained prior to the commencement of Agritainment operations. 2. Parking capacity shall be based on city standard parking lot layout. 3. Corn rows are acceptable screening for parking lots. Fire: 1. Corn mazes and straw maze shall be at least 75 feet away from all vehicular parking and all ignition sources, including open flame (recreational fire pits). 2. Will require a fire hydrant to be placed on site. Planning: 1. The Interim Use Permit shall terminate fifty (50) years from the date of City Council approval. 2. Buildings and use areas shall be as shown on approved Exhibit B. Additional buildings shall require an amendment to the Interim Use Permit. 3. Sanitary facilities shall be provided for site visitors. 4. The use of the subject property must be in general conformance with the attached Exhibit B. An annual report of the activities proposed for the upcoming year and an updated site plan with the parking location for the year shall be submitted to the City by May 1st each year. Water Resources: 1. The applicant shall incorporate Bluff Creek Overlay District (BCOD) Conservation Area signage within the BCOD portion of the site. These signposts would not impede the applicant’s ability to use the site for agriculture. Precise amount and location of signage must be approved by the City’s Water Resources Engineer. And Adopt the Findings of Fact and Recommendation. ATTACHMENTS 1. Findings of Fact and Recommendation 38 Degler Farm IUP Amendment March 1, 2022 Page 8 2. Development Review Application 3. Interim Use Permit #2021-13 g:\plan\2021 planning cases\21-13a degler farm center iup amendment\staff report degler farm iup amend.docx 39 City Council Item March 21, 2022 Item DOT Drug and Alcohol Policy for Commercial Drivers and the Non-DOT Drug Testing and Drug Free Workplace Policy for City Employees File No.Item No: D.2 Agenda Section CONSENT AGENDA Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION "The Chanhassen City Council adopts DOT Drug and Alcohol Testing for Commercial Drivers Policy and Non-DOT Drug and Alcohol Testing Policy." Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY BACKGROUND In accordance with state and federal law, the City maintains policies on drug use and testing for employees. Changes in the law in 2020 require the City to update our policies. The attached policies were developed based on the League of Minnesota Cities model policies and reviewed by the City Attorney. The policies include information on: Requirements for testing employees for drug and alcohol use under Minnesota law, including the Medical Cannabis Act Required testing under federal Department of Transportation (DOT) regulations for holders of commercial driving licenses (CDL), including “Clearinghouse” checks. 40 The policies will replace the 2016 Alcohol and other Drug Use Policy (attached for reference). The policies shall be incorporated as appendixes to the Personnel Policy in a future update of that document. The policy outlines what to do about use, possession, and impaired employee performance in the workplace while avoiding employment discrimination prohibitions. DISCUSSION BUDGET N/A RECOMMENDATION Staff recommends the City Council adopt the DOT Drug and Alcohol Policy for commercial drivers and the Non-DOT Drug Testing and Drug Free Workplace Policy, which will replace the 2016 Alcohol and other Drug Use Policy. ATTACHMENTS DOT Drug and Alcohol Policy for Commercial Drivers, 2022 Policy to be replaced: 2016 Drug Use Policy Non-DOT Drug Testing and Drug-Free Workplace 2022 41 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 1 City of Chanhassen, Minnesota Drug and Alcohol Testing for Commercial Drivers Policy Purpose and Objectives The City of Chanhassen (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City is concerned about providing a safe workplace for its employees, and while the City does not intend to intrude into the private lives of its employees, it is the goal to provide a work environment conducive to maximum safety and optimum work standards. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The use, possession, manufacture, sale, transportation, or other distribution of controlled substance or controlled substance paraphernalia and the unauthorized use, possession transportation, sale, or other distribution of alcohol is contrary to this policy and jeopardizes public safety. In response to regulations issued by United States Department of Transportation (“DOT”), the City has adopted this Policy on Alcohol and Controlled Substances for employees who hold a commercial driver’s license (CDL) to perform their duties. The City also has a separate Policy on Controlled Substance and Alcohol Testing for employees not covered by DOT and Federal Motor Carrier Safety Administration (FMCSA) regulations. Given the significant dangers of alcohol and controlled substance use, each applicant and driver must abide by this policy as a term and condition of hiring and continued employment. Moreover, federal law requires the City to implement such a policy. To ensure this policy is clearly communicated to all drivers and applicants, and in order to comply with applicable federal law, drivers and applicants are required to review this policy and sign the “Certificate of Receipt” portion. Because changes in applicable law and the City’s practices and procedures may occur from time to time, this policy may change in the future, and nothing in this policy is intended to be a contract, promise, or guarantee the City will follow any particular course of action, disciplinary, rehabilitative or otherwise, except as required by law. This policy does not in any way affect or change the status of any at-will employee. Any revisions to the Federal Omnibus Transportation Employee Testing Act and Federal Motor Carrier Safety Administration (FMCSA) regulations will take precedent over this policy to the extent the policy has not incorporated those revisions. Persons Subject to Testing & Types of Tests All employees are subject to testing who job duties include performing “safety-sensitive duties” on City vehicles that: 42 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 2 1. Have a gross combination weight rating or gross combination weight of 26,001 pounds or more, whichever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or 2. Have a gross vehicle weight rating or gross vehicle weight of 26,0001 or more pounds whichever is greater; or 3. Are designed to transport 16 or more passengers, including the driver; or 4. Are of any size and are used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulations (49 CFR part 172, subpart F). The Federal Highway Administration (FHWA) has granted states the option of waiving CDL requirements for firefighters. Since the state of Minnesota is one that gives firefighters the option of obtaining either a CDL or a non-commercial license, the state has exercised the option not to require CDLs. Therefore, 49 CFR Part 382 is not applicable to City firefighters. The following functions are considered safety-sensitive: all time waiting to be dispatched to drive a commercial motor vehicle all time inspecting, servicing, or conditioning a commercial motor vehicle all time driving at the controls of the commercial motor vehicle all other time in or upon a commercial motor vehicle (except time spent resting in a sleeper berth) all time loading or unloading a commercial motor vehicle, attending the same, giving or receiving receipts for shipments being loaded or unloaded, or remaining in readiness to operate the vehicle all time repairing, obtaining assistance, or attending to a disable commercial motor vehicle. The City may test any applicant to whom a conditional offer of employment has been made and any driver for controlled substance and alcohol under any of the following circumstances: Pre-Employment Testing. All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take a drug test prior to the first time a driver performs a safety-sensitive function for the City. A driver may not perform safety-sensitive functions unless the driver has received a controlled substance test result from the Medical Review Officer (“MRO”) indicating a verified negative test result. In addition to pre-employment controlled substance testing, applicants will be required to authorize in writing former employers to release alcohol test results of .04 or greater, positive controlled substance test results, refusals to test, other violations of drug and alcohol testing regulations, and completion of return to duty requirements within the preceding three years. All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take an alcohol test prior to the first time a driver performs a safety-sensitive function for the City, but only after a conditional offer of employment has been made. No applicant, including current employees seeking a transfer, will perform safety-sensitive functions unless the driver has 43 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 3 received an alcohol test result from the MRO indicating a test result of .04 or less Blood Alcohol Content (“BAC”). The City will contact the candidate’s DOT regulated previous and current employers within the last three years for drug and alcohol test results as referenced above and review the testing history if feasible before the employee first performs safety-sensitive functions for the city. An applicant must provide consent to the city, and successfully pass a full query of the Federal Motor Carrier Safety Administration’s Clearinghouse. In addition, at least once a year, the City will conduct a limited query of the Clearinghouse for each currently employed CDL driver. If the limited query reveals that the Clearinghouse has information about resolved or unresolved drug and alcohol program violations by a candidate or current employee, he or she will be asked to provide electronic consent to a full query of the Clearinghouse (unless he or she has previously provided electronic consent). In the event a full query of the Clearinghouse reveals unresolved violation information for a candidate or current employee, the driver will not be permitted to perform safety-sensitive functions, including the operation of a Commercial Motor Vehicle and, in the case of a candidate, may have their conditional offer of employment rescinded or, in the case of a current employee, may be subject to discipline. Post-Accident Testing. As soon as practicable following an accident involving a commercial motor vehicle operating on a public road, the City will test each surviving driver for controlled substances and alcohol when the following occurs: The accident involves a fatality or The driver receives a citation for a moving traffic violation from the accident and an injury is treated away from the accident scene or The driver receives a citation for a moving traffics violation from the accident and a vehicle is required to be towed from the accident scene. The following chart summarizes when DOT post-accident testing needs to be conducted: Type of accident involved Citation issued to the DOT covered CDL driver? Test must be performed by the City i.Human fatality YES YES NO YES ii.Bodily injury with immediate medical treatment away from the scene YES YES NO NO iii.Disabling damage to any YES YES motor vehicle requiring tow away NO NO A driver subject to post-accident testing must remain readily available or the driver will be deemed to have refused to submit to testing. This requirement to remain ready for testing does 44 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 4 not preclude a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary medical care. Post – Accident Controlled Substance Testing Drivers are required to submit a urine sample for post-accident controlled substance testing as soon as possible. If the driver is not tested within thirty-two (32) hours after the accident, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not promptly administered. Post- Accident Alcohol Testing Drivers are required to submit to post-accident alcohol testing as soon as possible. After an accident, consuming alcohol is prohibited until the driver is tested. If the driver is not tested within two (2) hours after the accident, the City will prepare and maintain on file a record stating why the test was not administered within that time. If eight hours have elapsed since the accident and the driver has not submitted to an alcohol test, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not administered. The City may accept the results of a blood or breath test in place of an alcohol test and urine test for the use of controlled substances if: The tests are conducted by federal, state, or local officials having independent authority for the test, and The tests conform to applicable federal, state, or local testing requirements, and The test results can be obtained by the City. Whenever such a test is conducted by a law enforcement officer, the driver must contact the City and immediately report the existence of the test, providing the name, badge number, and telephone number of the law enforcement officer who conducted the test. Random Testing. Every driver will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Drivers will be selected for testing by use of a scientifically valid method under which each driver has an equal chance of being selected each time selections are made. These random tests will be conducted throughout the calendar year. Each driver who is notified of selection for random testing must cease performing safety-sensitive functions and report to the designated test site immediately. It is mathematically possible drivers may be selected be picked and tested more than once, and others not at all. If a driver is selected for a random test while he or she is absent, on leave or away from work, that driver may be required to undergo the test when he or she returns to work. Federal law requires the City to test at a rate of at least fifty percent (50%) of its average number of drivers for controlled substance each year, and to test at a rate of at least ten percent (10%) of its average number of drivers for alcohol each year. These minimum testing rates are subject to change by the DOT. Reasonable Suspicion Testing. 45 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 5 When a supervisor has reasonable suspicion to believe a driver has engaged in conduct prohibited by this policy, the City will require the driver to submit to an alcohol and/or controlled substance test. The City’s determination that reasonable suspicion exists to require the driver to undergo an alcohol test will be based on “specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver.” In the case of controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. The required observations for reasonable suspicion testing will be made by a supervisor or other person designated by the City who has received appropriate training in identification of actions, appearance and conduct of a driver which are indicative of the use of alcohol or controlled substance. These observations leading to an alcohol or controlled substance test, will be reflected in writing and signed by the supervisor who made the observations. The record will be retained by the City. The person who makes the determination that reasonable suspicion exists to conduct testing, will not be the person conducting the testing, which shall instead be conducted by another qualified person. Alcohol testing is authorized only if the observations are made during, just before, or just after the driver has ceased performing such functions. If a reasonable suspicion alcohol test is not administered within two (2) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If a reasonable suspicion alcohol test is not administered within eight (8) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not administered and will cease attempts to conduct the alcohol test. Notwithstanding the absence of a reasonable suspicion test, no driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol use, nor will the City permit the driver to perform or continue to perform safety-sensitive functions until (1) an alcohol test is administered and the driver’s alcohol concentration is less than .02; or (2) twenty-four (24) hours have elapsed following the determination of reasonable suspicion. Return-to-Duty Testing. The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policy and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers for a first positive test result. Should the City consider reinstatement of a DOT covered driver, the driver must undergo a Substance Abuse Professional (“SAP”) evaluation and participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a 46 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 6 verified negative result, before the driver returns to duty requiring the performance of a safety- sensitive function. The SAP determines if the driver has completed the education/treatment as prescribed. The employee is responsible for paying for all costs associated with the return-to-duty test. The controlled substance test will be conducted under direct observation. Follow-Up Testing. The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers. Should the City reinstate a driver following a determination by a Substance Abuse Professional (SAP) that the driver is in need of assistance in resolving problems associated with alcohol use and/or use of controlled substance, the City will ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency of such follow- up testing will be directed by the SAP and will consist of at least six (6) tests in the first twelve (12) months following the driver’s return to duty. Follow-up testing will not exceed sixty (60) months from the date of the driver’s return to duty. The SAP may terminate the requirement for follow-up testing at any time after the first six tests have been administered, if the SAP determines such test is no longer necessary. The employee is responsible for paying for all costs associated with follow-up tests. Follow-up alcohol testing will be conducted only when the driver is performing safety-sensitive functions, or immediately prior to or after performing safety-sensitive functions. Cost of Required Testing. The City will pay for the cost of pre-employment, post-accident, random, and reasonable substance and alcohol testing requested or required of all job applicants and employees. The driver must pay for the cost of all requested confirmatory re-tests, return-to-duty, and follow-up testing. Prohibited Conduct The following conduct is explicitly prohibited by applicable DOT and FMCSA regulations and therefore constitutes violation of City policy. Under the influence of alcohol when reporting for duty or while on duty. No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to perform safety-sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed from duty for 24 hours, escorted home and placed on vacation leave or comp time, or another appropriate leave of absence for hours missed from work. On-Duty Use of Alcohol. 47 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 7 No driver may use alcohol while performing safety-sensitive functions. Pre-Duty Use of Alcohol. No driver may perform safety-sensitive functions within four (4) hours after using alcohol. If an employee has had alcohol within four hours they are to notify their supervisors before performing any safety-sensitive functions. Alcohol Use Following an Accident. No driver required to take a post-accident alcohol test may use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever occurs first. Refusal to Submit to a Required Alcohol or Controlled Substance Test. No applicant or driver may refuse to submit to pre-employment, post-accident, random, reasonable suspicion or follow-up alcohol or controlled substance testing. In the event an applicant or driver does in fact refuse to submit to required alcohol or controlled substance testing, no test will be conducted. Refusal by a driver to submit to controlled substance or alcohol testing will be considered a positive test result, will cause disqualification from performing safety-sensitive functions, and may appear on the driver’s permanent record. Drivers who refuse to submit to testing will be subject to discipline, up to an including termination. In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements the City will report a driver’s refusal to submit to a DOT test for drug or alcohol use to the Clearinghouse within three business days. If an applicant refuses to submit to pre-employment controlled substance testing, any applicable conditional offer will be withdrawn. For purposes of this section, a driver is considered to have refused to submit to an alcohol or controlled substance test when the driver: Fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing. Fails to provide adequate urine for controlled substance testing without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing. Fails to report for testing within a reasonable period of time, as determined by the City. Fails to remain at a testing site until testing is complete. In the case of directly observed or monitored collection, fails to permit observation or monitoring. Fails or declines to take a second test as required by the City and/or collector. Fails to undergo a medical examination as directed by the City pursuant to federal law. Refuses to complete and sign the alcohol testing form, to provide a breath or saliva sample, to provide an adequate amount of breath, or otherwise cooperate in any way that prevents the completion of the testing process. Engages in conduct that clearly obstructs the test process. Altering or attempting to alter a urine sample or breath test. 48 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 8 A driver altering or attempting to alter a urine sample or controlled substance test, or substituting or attempting to substitute a urine sample, will be subject to providing a specimen under direct observation. Both specimens will be subject to laboratory testing. In such case, the employee may be subject to immediate termination of employment and any job offer made to an applicant will be immediately withdrawn. Controlled Substance Use. No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver in writing the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle. Drivers must forward this information regarding therapeutic controlled substance use to the City immediately after receiving any such advice. Having a medical marijuana card and/or a cannabis prescription from a physician does not allow anyone to use or possess that drug in the city’s workplace. The federal government still classifies cannabis as an illegal drug. There is no acceptable concentration of marijuana metabolites in the urine or blood of an employee who performs safety-sensitive duties for the City.Employees are still subject to being tested under our policies, as well as for being disciplined, suspended or terminated after testing positive for cannabis while at work. Controlled Substance Testing. No driver may report for duty, remain on-duty or perform a safety-sensitive function if the driver tests positive for controlled substance. In addition to the conduct prohibited by applicable DOT and FMCSA regulations, the City also maintains other applicable policies regarding drug and alcohol that are applicable to all employees. For specifics regarding those requirements, refer to the City’s policy for non-DOT related drug and alcohol policy. Collection and Testing Procedures Drivers are required to report immediately upon notification to the collection site. For random tests conducted off site, employees may use a City vehicle to drive to the collection site. Drivers will be expected to provide a photo ID card for identification to the collection staff. All drivers will be expected to cooperate with collection site personnel request to remove any unnecessary outer garments such as coats, sweaters or jackets and will be required to empty their pockets. Collection personnel will complete a Federal Custody and Control Form (“CCF”) which drivers providing a sample will sign as well. Alcohol Testing. Employees will be tested for alcohol just before, during, or immediately following performance of a safety-sensitive function. If a driver is also taking a DOT controlled substance test, generally speaking, the alcohol test is completed before the urine collection process begins. Screening tests for alcohol concentration will be performed utilizing a non-evidential screening device included by the National Highway Traffic Safety Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained 49 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 9 breath alcohol technician (“BAT”) at a collection site. An alcohol test usually takes approximately 15 minutes if the result is negative. If a driver’s first attempt is positive (with an alcohol concentration of .02 or greater), the driver will be asked to wait at least 15 minutes and then be tested again. The driver may not eat, drink or place anything in his/her mouth (e.g., cigarette, chewing gum) during this time. All confirmation tests will be conducted in a location that affords privacy to the driver being tested, unless unusual circumstances (e.g., when it is essential to conduct a test outdoors at the scene of an accident) make it impracticable to provide such privacy. Any results less than 0.02 alcohol concentration is considered a “negative” test result. If the driver attempts and fails to provide an adequate amount of breath, he/she will be referred to a physician to determine if the driver’s inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the City by the collection site staff. Controlled Substance Testing. The City will use a “split urine specimen” collection procedure for controlled substance testing. Collection of urine specimens for controlled substance testing will be conducted by an approved collector and will be conducted in a setting and manner to ensure the driver’s privacy. Controlled substance testing generally takes about 15 minutes. At the collection site, the driver will be given a sealed container and must provide at least 45 ml of urine for testing. Once the sample is provided the collection personnel will check the temperature and color and look for signs of contamination. The urine is then split into two separate specimen containers (A, or “primary,” and B, or “split”) with identifying labels and security seals affixed to both. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to a DHHS-certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically acceptable manner for a minimum 365-day period. If an employee fails to provide a sufficient amount of urine to permit a controlled substance test (45 milliliters of urine), the collector will discard the insufficient specimen, unless there is evidence of tampering with that specimen. The collector will urge the driver to drink up to 40 ounces of fluid, distributed reasonably over a period of up to three hours, or until the driver has provided a sufficient urine specimen, whichever occurs first. If the driver has not provided a sufficient specimen within three hours of the first unsuccessful attempt, the collector will cease efforts to attempt to obtain a specimen. The driver must then obtain, within five calendar days, an evaluation from a licensed physician, acceptable to the MRO, who has expertise in the medical issues raised by the employee’s failure to provide a sufficient specimen. If the licensed physician concludes the driver has a medical condition, or with a high degree of probability could have, precluded the driver from providing a sufficient amount of urine, the City will consider the test to have been canceled. If a licensed physician cannot make such a determination, the City will consider the driver to have engaged in a refusal to test and will take appropriate disciplinary action under this policy. The primary specimen is used for the first test. If the test is negative, it is reported to the MRO who then reports the result, following a review of the CCF Form for compliance, to the City. If 50 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 10 the initial result is positive or non-negative, a “confirmatory retest” will be conducted on the primary specimen. If the confirmatory re-test is also positive, the result will be sent to the MRO. The MRO will contact the driver to verify the positive result. If the MRO is unable to reach the driver directly, the MRO must contact the City who will direct the driver to contact the MRO. Review of Test Results The MRO is a licensed physician with knowledge and clinical experience in substance abuse disorders and is responsible for receiving and reviewing laboratory results of the controlled substances test as well as evaluating medical explanations for certain drug test results. Prior to making a final decision to verify a positive test result, the MRO will give the driver or the job applicant an opportunity to discuss the test result, typically through a phone call. The MRO, or a staff person under the MRO’s supervision, will contact the individual directly, on a confidential basis, to determine whether the individual wishes to discuss the test result. If the employee or job applicant wishes to discuss the test result: The individual may be required to speak and/or meet with the MRO, who will review the individual’s medical history, including any medical records provided. The individual will be afforded the opportunity to discuss the test results and to offer any additional or clarifying information which may explain the positive test result. If the employee or job applicant, believes a mistake was made at the collection site, at the labor, on a chain-of-custody form, or that the drug test results are caused by lawful substance use, the employee should tell the MRO. If there is some new information which may affect the original finding, the MRO may request the laboratory to perform additional testing on the original specimen in order to further clarify the results; and A final determination will be made by the MRO that the test is either positive or negative, and the individual will be so advised. If the MRO upholds the positive, adulterated or substituted drug determination, that test result will be provided to the City. There is no opportunity to explain a positive alcohol test provided in the DOT regulations. The driver can request the MRO to have the split specimen (the second “B” container) tested at the driver’s expense. This includes all costs that may be associated with the re-test. There is no split specimen testing for an invalid result. The driver has 72 hours after they have been notified of the positive result to make this request. If the employee requests an analysis of the split specimen, the MRO will direct the laboratory to send the split specimen to another certified laboratory for analysis. If an employee has not contacted the MRO within 72 hours, the employee may present information documenting that serious injury, illness, lack of actual notice of the verified test result, inability to contact the MRO, or other circumstances unavoidably prevented the employee from making timely contact. If the MRO concludes there is legitimate explanation for the employee’s failure to contact within 72 hours, the MRO will direct the analysis of the split specimen. 51 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 11 If the results of the split specimen are negative, the City may pay for all costs associated with the rest and there will be no adverse action taken against the employee or job applicant. Notification of Test Results Employees. The City will notify a driver of the results of random, reasonable suspicion, and post-accident tests for controlled substance if the test results are verified positive and will inform the driver which controlled substance or substances were verified as positive. Results of alcohol tests will be immediately available from the collection agent. Right to Confirmatory Retest. Within seventy-two (72) hours after receiving notice of a positive controlled substance test result, an applicant or driver may request through the MRO a re-analysis (confirmatory retest) of the driver’s split specimen. Action required by federal regulation as a result of a positive controlled substance test (e.g., removal from safety-sensitive functions) will not be stayed during retesting of the split specimen. If the result of the confirmatory retest fails to reconfirm the presence of the controlled substance(s) or controlled substance metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO will cancel the test. Dilute Specimens Dilute Negatives Creatinine concentration of specimen is equal to or greater than 2 mg/dL, but less than or equal to 5 mg/dL. If the City receives information that a driver has provided a dilute negative specimen, the City will direct a recollection, pursuant to the MRO’s direction, under direct observation. Consequences for Drivers Engaging in Prohibited Conduct Job Applicants. Any applicable conditional offer of employment will be withdrawn from a job applicant or employee seeking a transfer who refuses to be tested or tests positive for controlled substance pursuant to this policy. Employees. Drivers who are known to have engaged in prohibited behavior with regard to alcohol misuse or use of controlled substance, as defined earlier in this policy, are subject to the following consequences: Removal from Safety-Sensitive Functions No driver may perform safety-sensitive functions, including driving a commercial motor vehicle, if the driver has engaged in conduct prohibited by federal law. No driver who is found to have an alcohol concentration of 0.02 or greater but less than 0.04 may perform or continue to perform safety-sensitive functions for the City, including driving a commercial motor vehicle, until the start of the driver’s next regularly scheduled duty, but not less than twenty-four (24) hours following administration of the test. 52 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 12 If a driver tests positive under this policy or is found to have an alcohol concentration of .02 or greater but less than .04, the driver will be removed from safety sensitive duties and escorted home; the driver should not drive home but be escorted to his or her home. The driver will then be placed on vacation, comp time, or another appropriate leave of absence for hours missed from work. Discipline The City reserves the right to impose whatever discipline the City deems appropriate in its sole discretion, up to and including termination for a first occurrence, against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers following a first positive confirmed controlled substance or alcohol test result. Evaluation, and Return to Duty Testing Should the City wish to consider reinstatement of a driver who engaged in conduct prohibited by federal law and/or who had a positive alcohol or controlled substance test, the driver must undergo a SAP evaluation, participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety-sensitive function. The SAP will determine what assistance, if any, the driver needs in resolving problems associated with alcohol misuse and controlled substance use and will ensure the driver properly follows any rehabilitation program and submits to unannounced follow-up alcohol and controlled substance testing. Follow-Up Testing If the driver passes the return-to-duty test, he/she will be subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency for such follow-up testing will be as directed by the SAP and will consist of at least six tests in the first twelve months. These tests will be conducted under direct observation. Refusal to test All drivers and applicants have the right to refuse to take a required alcohol and/or controlled substance test. If an employee refuses to undergo testing, the employee will be considered to have tested positive and may be subject to disciplinary action, up to and including termination. Refer to Refusing to Test provided earlier in this policy. Responsibility for Cost of Evaluation and Rehabilitation Drivers will be responsible for paying the cost of evaluation and rehabilitation (including services provided by a Substance Abuse Professional) recommended or required by the City or FMCSA or DOT rules, except to the extent that such expense is covered by an applicable employee benefit plan or imposed on the City pursuant to a collective bargaining agreement. Reporting to the FMCSA’s CDL Drug and Alcohol Clearinghouse 53 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 13 In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements beginning January 6, 2020, the City will report the following information to the Clearinghouse within three business days: A DOT alcohol confirmation test result with an alcohol concentration of 0.04 or greater; A negative DOT return-to-duty test result; The driver’s refusal to submit to a DOT test for drug or alcohol use; Actual knowledge a driver has used alcohol or controlled substances, based on the employer’s direct observation, information provided by the driver’s previous employer(s), a traffic citation for driving a CMV while under the influence of alcohol or controlled substances, or an employee’s admission of alcohol or controlled substance abuse except as provided in § 382.121) of: o On duty alcohol use pursuant to § 382.205; o Pre-duty alcohol use pursuant to § 382.207; o Alcohol use following an accident pursuant to § 382.209; o Controlled substance use pursuant to § 382.213; Employers will also report negative return-to-duty (RTD) test results and the successful completion of a driver’s follow-up testing plan as ordered by a SAP. Loss of CDL License for Traffic Violations in Commercial and Personal Vehicles Effective August 1, 2005, the FMCSA established strict rules impacting when CDL license holders can lose their CDL for certain traffic offenses in a commercial or personal vehicle. Employees are required to notify their supervisor immediately if the status of their CDL license changes in anyway. Maintenance and Disclosure of Records Except as required or authorized by law, the City will not release driver’s information that is contained in records required to be maintained by this policy or FMCSA and DOT regulations. The city will be required to query and report to the agency’s Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse prior to hiring new drivers, will conduct annual checks of existing CDL-drivers, and will report certain violations of the DOT drug and alcohol testing program for holders of CDLs. In addition, a driver is entitled, upon written request, to obtain copies of any records pertaining to the driver’s use of alcohol or a controlled substance, including any records pertaining to his or her alcohol or controlled substance tests. Policy Contact for Additional Information If you have any questions about this policy or the City’s controlled substance and alcohol testing procedures, you may contact your immediate supervisor or the Assistant City Manager to obtain additional information. Definitions Accident: Means an occurrence involving a commercial motor vehicle operating on a public road which results in a fatality; bodily injury to any person who, as a result of the injury, immediately 54 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 14 receives medical treatment away from the scene of the accident; or one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term “accident” does not include an occurrence involving only boarding and alighting from a stationary motor vehicle; an occurrence involving only the loading or unloading of cargo; or an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle unless the vehicle is transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded in accordance with 49 C.F.R. § 177.823; 49 C.F.R. § 382.303(a); 49 C.F.R. § 382.303(f). Alcohol Concentration (or Content): Means the alcohol on a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test. 49 C.F.R. § 382.107. Alcohol Use: Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. 49 C.F.R. § 382.107. Applicant: Means a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Breath Alcohol Technician or BAT: Means an individual who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing device (EBT). 49 C.F.R. § 40.3. City: Means City of Chanhassen, MN. City Premises: Means all job sites, facilities, offices, buildings, structures, equipment, vehicles and parking areas, whether owned, leased, used or under the control of the City. Collection Site: Means a place designated by the City where drivers present themselves for the purpose of providing a specimen of their urine or breath to be analyzed for the presence of alcohol or controlled substances. 49 C.F.R. § 40.3. Commercial Motor Vehicle: Means a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle (1) has a gross combination weight rating or gross combination weight of 26,001 or more pounds, whoever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or (2) has a gross vehicle weight rating or gross vehicle weight of 26,001 or more pounds, whichever is greater; or (3) is designed to transport sixteen (16) or more passengers, including the driver; or (4) is of any size and is used in the transportation of materials found to be in the transportation of materials found to be hazardous for the purposes of the 55 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 15 Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulation. (49 C.F.R. part 172, subpart F) § 382.107. Fire trucks and other emergency fire equipment are not considered to be commercial vehicles under this policy. Confirmation (or Confirmatory) Test: For alcohol testing means a second test, following a positive non-evidential test, following a positive non-evidential (e.g., saliva) screening test or a breath alcohol screening test with the result of 0.02 or greater, that provides quantitative data of alcohol concentration. For controlled substance testing, “Confirmation (or Confirmatory) Test” means a second analytical procedure to identify the presence of a specific controlled substance or metabolite which is independent of the screen test and which uses a different technique and chemical principal from that of the screen test in order to ensure reliability and accuracy. 49 C.F.R. § 382.107. Controlled Substance: Means those substances identified in 49 C.F.R. § 40.85. Marijuana, amphetamines, opioids, (including heroin), phencyclidine (PCP), cocaine, and any of their metabolites are included within this definition. 49 (C.F.R. § 382.107; 49 C.F.R. § 40.85. Department of Transportation or DOT: Means the United States Department of Transportation. DHHS: Means the Department of Health & Human Services or any designee of the Secretary, Department of Health & Human Services. 49 C.F.R. § 40.3. Disabling Damage: Means damage which precludes departure of a motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs, including damage to motor vehicles that could have been driven, but would have been further damaged if so driven. Disabling damage does not include damage which can be remedied temporarily at the scene of the accident without special tools or parts, tire disablement without other damage even if no spare tire is available, headlight or tail light damage or damage to turn signals, horn or windshield wipers which make them inoperative. 49 C.F.R. § 382.107. Driver: Means any person who operates a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent owner-operator contractors who are either directly employed by or under lease to the City or who operate a commercial motor vehicle at the direction of or with the consent of the City. For purposes of pre-employment testing, the term driver includes a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Drug: 56 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 16 Has the same meaning as “controlled substance.” Employee seeking a transfer: Refers to an employee who is not subject to DOT regulations seeking a transfer to a position that will subject them to DOT regulations in the sought after position. Evidential Breath Testing Device or EBT: Means a device approved by the National Highway Traffic Safety Administration (“NHTSA”) for the evidential testing of breath and placed on NHTSA’s “Conforming Products List of Evidential Breath Measurement Devices.” 49 C.F.R. § 40.3. Federal Motor Carrier Safety Administration or FMCSA: Means the Federal Motor Carrier Safety Administration of the United States Department of Transportation. Medical Review Officer or MRO: Means a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by a controlled substance testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual’s confirmed positive test result together with his or her medical history and any other relevant biomedical information. 49 C.F.R. § 40.3 Performing (a Safety-Sensitive Function): Means any period in which a driver is actually performing, ready to perform, or immediately available to perform any safety-sensitive functions. 49 C.F.R. § 382.107. Positive Test Result: Means a finding of the presence of alcohol or controlled substance, or their metabolites, in the sample tested in levels at or above the threshold detection levels established by applicable law. Reasonable Suspicion: Means a belief a driver has engaged in conduct prohibited by the FMCSA controlled substance and alcohol testing regulations, except when related solely to the possession of alcohol, based on specific contemporaneous, articulable observations made by a supervisor or City official who has received appropriate training concerning the appearance, behavior, speech or body odors of the driver. The determination of reasonable suspicion will be made in writing on a Reasonable Suspicion Record Form during, just preceding, or just after the period of the work day that the driver is required to be in compliance with this policy. In the case of a controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. Safety-Sensitive Function: Means all time from the time a driver begins to work or is required to be in readiness to work until the time he or she is relieved from work and all responsibility for performing work. Safety- sensitive functions include: 57 City of Chanhassen 3/21/2022 DOT Drug and Alcohol Testing for Commercial Drivers Page 17 Waiting to be dispatched, unless the driver has been relieved from duty by the employer; All time inspecting equipment as required by 49 C.F.R. § 392.7 and 392.8 or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time; All time spent at the driving controls of a commercial motor vehicle in operation; All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth (a berth conforming to the requirements of 49 C.F.R. § 393.76); All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. 49 C.F.R. § 382.107. Screening Test (also known as Initial Test): In alcohol testing, mean an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in her or her system. Screening tests may be conducted by utilizing a non-evidential screening device included by the National Highway Traffic Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”). In controlled substance testing, “Screening Test” means an immunoassay screen to eliminate “negative” urine specimens form further consideration. 49 C.F.R. § 382.107. Substance Abuse Professional” or “SAP”: Means a licensed physician (medical doctor or doctor of osteopathy), licensed or certified psychologist, licensed or certified social worker, licensed or certified employee assistance professional, or licensed or certified addiction counselor (certified by the National Association of Alcoholism and Controlled Substance Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substance-related disorders. 49 C.F.R. § 40.281. 58 1G:\admin\LH\drug and Alcohol Policy\drug use policy Alcohol and Other Drug Use Policy Table of Contents Chapter One Policy 1 Chapter Two I.Introduction 4 II.Definitions 4 III.Prohibitions 7 IV.Required Employer Testing 8 V.General Procedures for Testing 13 VI Procedures for Controlled Substance Testing 15 VII.Procedures for Alcohol Testing 17 VIII.Handling of Test Results, Records Retention & Confidentiality 20 IX.Consequences for Drivers Engaging in Substance Use-Related Conduct 21 X.Information, Training and Referral 23 59 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ALCOHOL AND OTHER DRUG USE CHAPTER ONE POLICY A.The City recognizes that alcoholism and other drug dependencies are significant social problems with a potential for causing severe effects to the City’s work force. The City recognizes that it has a responsibility to maintain a drug free workplace. The City recognizes that alcoholism and other drug dependencies may be illnesses. Consistent with this understanding, however, the City has an obligation to insure that its employees perform their jobs efficiently, safely, and in a professional business-like manner. B.Chapter One shall apply to all City employees and all commercial motor vehicle drivers as defined in Chapter Two. C.The following words and terms occurring in this policy will be defined as follows: 1.“Work related Alcohol and Other Drug Abuse”is defined as the use of mood- altering drugs, including all forms of alcohol, narcotics, depressants, stimulants, hallucinogens, marijuana or the use of prescription drugs when resulting behavior and appearance adversely affects work performance. 2.”Adversely Affects work Performance” and “Under the Influence” will be determined to be present if the employee is perceptibly impaired; has impaired alertness, coordination, reactions, responses or efforts; if the employee’s condition threatens the safety of the employee or others; or if the employee’s condition or behavior presents the appearance of unprofessional or irresponsible conduct detrimental to the public’s perception of the City as an employer as determined by the employee’s supervisor or City administrator or others observing the employee. A commercial motor vehicle driver will be deemed to be “under the influence” if the driver’s alcohol concentration level exceeds .02 or if the driver tests positive for “controlled substances”. Controlled substances taken pursuant to the instructions of a physician are not covered by this policy if the doctor has proclaimed that the substance will not affect the employee’s ability to safely perform employee’s job. 3.“Controlled Substances” means those substances whose distribution is controlled by regulation or statute including, but not limited to, narcotics, depressants, stimulants, hallucinogens and cannabis. 4.“Mood-altering” or “Alter”means changed behavior which may limit an employee’s ability to safely and efficiently perform the employee’s job duties, or which may poses a threat to the safety of the employee or others. 60 2 D. The City has in place a formal Employee Assistance Program to assist employees in addressing problems such as alcohol or other drug abuse. Employees who may have an alcohol or other drug abuse problem are encouraged to seek professional assessment from the Employee Assistance Program before the problem affects their employment status. Participation in this program is voluntary and confidential, except as may be otherwise required for employees engaged in the performance of work on federal grants or contracts pursuant to the Federal Drug- Free Workplace Act of 1988, Public Law 100-690, Title V, Subtitle D [41 U.S.C. §701, et seq.]. E.The City’s policy on work-related substance abuse is nondiscriminatory in intent and application. However, in accordance with Minnesota Statutes, Chapter 363, disability does not include any condition resulting from alcohol or other drug abuse which prevents a person from performing essential functions of the job or creates a direct threat to property or the safety of individuals. F.Violations of this policy may subject an employee to discipline, including possible discharge. Each situation will be evaluated on a case-by-case basis depending upon the severity and circumstances involved Discipline may include a requirement that the employee be evaluated by a Substance Abuse Professional or physician trained in the diagnosis and treatment of chemical dependency and successful completion of any recommended drug or alcohol counseling or rehabilitation program, whichever is more appropriate. The city, through it Employee Assistance Program, may determine which program is more appropriate after consultation with a Substance Abuse Professional or physician trained in the diagnosis and treatment of chemical dependency. Participation in a counseling or rehabilitation program will be at the employee’s own expense or pursuant to coverage under the employee’s own benefit plan. G.A determination that an employee is under the influence or that the employee’s work performance is adversely affected by drugs or alcohol for purposes of Chapter One, must be made by two (2) individuals to include; supervisors, City officials, or the City Administrator, who have been trained in the detection of probable drug use or the misuse of alcohol. However, if only one supervisor is immediately available to witness or observe the employee’s behavior, only one (1) supervisor is required to make the determination and appropriate discipline measure. H.City employees under this policy are prohibited from engaging in the following activities; 1.No employee will report to work or remain on duty under the influence of alcohol, marijuana, controlled substances, or other drugs which affect the employee’s alertness, coordination, reaction, response, judgment, decision-making or safety. 2.No employee will operate, use or drive any City equipment, machinery or vehicle while under the influence of alcohol, marijuana, controlled substances, or other mood-altering drugs. Such employee is under an affirmative duty to immediately notify the employee’s supervisor that the employee is not in an appropriate mental or physical condition to operate, use or drive any city equipment, machinery or vehicle. 61 3 3 No employee will unlawfully manufacture, distribute, dispense, possess, transfer, or use a controlled substance in the workplace or wherever the City’s work is being performed. 4.During work hours or while the City’s premises, no employee will use, sell, possessor or transfer alcoholic beverages, with the following exceptions: -Selling, possessing or transporting alcoholic beverages when authorized by the City pursuant to its statutory authority to operate a municipal liquor store. -Possessing alcoholic beverages that are being transported in a City vehicle in compliance with applicable statutory requirements. -Possessing alcoholic beverages while in an employee’s personal vehicle on the City’s premises in compliance with applicable statutory requirements. No employees may engage in these excepted activities during City rest breaks or during City overtime work. I.Engaging in off-duty sale, purchase, transfer, use or possession of illegal drugs or controlled substances may have a negative effect on an employee’s ability to perform the employee’s work for the City. In such circumstances, the employee is subject to discipline. J.When an employee is taking medically authorized drugs or other substances which may alter job performance, as defined in C4 above, the employee is under an affirmative duty to notify the employee’s supervisor of the employee’s temporary inability to perform the duties and responsibilities of the employee’s position. K.The City will notify the City’s policy department or other appropriate law enforcement agency when the City has reasonable suspicion to believe that an employee may have illegal drugs in the employee’s possession at work or on City premises. L.Employees are discouraged from consuming alcoholic beverages during lunch or dinner meals when returning immediately thereafter to perform work on behalf of the City. Employees are advised that, where they must continue conducting the City’s business subsequent to the intake of alcoholic beverages, they may be subject to discipline, including possible discharge, when their condition or behavior adversely affects their performance. M.Each employee engaged in the performance of work on federal grants or contracts is required to notify the City of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. 62 4 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ALCOHOL AND OTHER DRUG USE CHAPTER TWO I. INTRODUCTION In adopting these additional policy provisions the City of Chanhassen is conforming to the Federal Highway Administration (FHWA) drug use and alcohol testing rules published February 15, 1994, which apply to persons required to have a commercial driver license (CDL). These provisions apply to all covered employees whose positions require a DCL, in addition to the provisions of the City of Chanhassen Alcohol and Other Drug Use Policy. II. DEFINITIONS Accident means an occurrence involving a commercial motor vehicle operating on a public road which results in: (1) a fatality; (2) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or (3) one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term accident does not include: (1) an occurrence involving only boarding and alighting from a stationary motor vehicle; (2) an occurrence involving only the loading or unloading of cargo; or (3) an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle by a motor carrier and is not transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded. Alcohol means the intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including methyl and isopropyl alcohol. Alcohol Concentration (or content)means the alcohol in a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test. Alcohol Use means the City Administrator or other City officer to whom the Administrator has delegated authority to appoint personnel. Chain of Custody means procedures to account for the integrity of each urine specimen by tracking its handling and storage from point of specimen collection to final disposition of the specimen. With respect to drug testing, these procedures shall require that an appropriate drug testing custody form be used from time of collection to receipt by the laboratory and that receipt by the laboratory and appropriate laboratory chain of custody form(s) account(s) for the sample or sample aliquots within the laboratory. City, City of Chanhassen, or Employer means the City of Chanhassen, Minnesota, acting through its City Administrator or a designee of the City Administrator. 63 5 Commerce means both of the following: 1) any trade, traffic or transportation within the jurisdiction of the United States between a place and a state and a place outside of such state, including a place outside of the United States, and 2) any trade, traffic and transportation in the United States which affects any trade, traffic and transportation described in number 1) of this definition. Commercial Motor Vehicle means a motor vehicle or combination of motor vehicle: a.Has a gross combination weight rating of 26,001 or more pounds inclusive of a towed unit with a gross vehicle weight rating of more than 10,000 pounds; or b.Has a gross vehicle weight rating of 26,001 or more pounds; or c.Is designed to transport 16 or more passengers, including the driver; or d.Is of any size and is used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act and which require the motor vehicle to be placarded under the Hazardous Materials Regulations. Confirmation Test for alcohol testing means a second test, following a screening test with a result of .02 or greater, that provides quantitative data of alcohol concentration. For controlled substances testing means a second analytical procedure to identify the presence of a specific drug or metabolite which is independent of the screen test and which uses a different technique and chemical principle from that of the screen test in order to ensure reliability and accuracy. (Gas chromatography/mass spectrometry (GC/MS) is the only authorized confirmation method for cocaine, marijuana, opiates, amphetamines, and phencyclidine). Confirmation Retest for controlled substances it means a third analytical procedure to reconfirm the presence of a specific drug or metabolite. If the test result of the primary specimen is positive, the driver may request that the MRO direct the split specimen be tested in any difference DHHS-certified laboratory for presence of the drug(s). Controlled Substance means a drug or other substance or immediate precursor, included in schedules I, II, III, IV, or V of 21 U.S.C § 812 as they may be revised from time to time. DHHS means the Department of Health and Human Services or any designee of the Secretary, or the Department of Health and Human Services. DOT Agency means an agency (or “operating Administration”) of the United States Department of Transportation administering regulations requiring alcohol and/or drug testing. Driver means any person who operates a commercial motor vehicle. This includes, but is not limited to: full time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to the City of who operate a commercial motor vehicle at the direction of or 64 6 with the consent of the City. For the purposes of pre-employment/pre-duty testing only, the term driver includes a person applying to the city to drive a commercial motor vehicle. Drug means any substance (other than alcohol) that is a controlled substance as defined in 49 C.F.R. Park 382 and 49 C.F.R. Park 40. Medical Review Officer (“MRO”)means a licensed physician (medical doctor or doctor or osteopathy reasonable for receiving laboratory results generated by an employer’s drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate a driver’s confirmed positive test result together with driver’s medical history and any other relevant biomedical information. Performing a Safety Sensitive Function means a driver is considered to be performing a safety sensitive function during any period in which the driver is actually performing, ready to perform, or immediately available to perform any safety, sensitive functions. Reasonable Suspicion means that the City believes the appearance, behavior, speech, or body odors of a driver are indicative of the use of a controlled substance or alcohol based on the observation of at least one (1) supervisor or official who has received training in the identification of behaviors indicative of drug use. Refusal to Submit (to an Alcohol or Controlled Substances Test)means that a driver 1) fails to provide adequate breath for alcohol testing, without a valid medical explanation, after he or she has received notice of the requirement for breath testing, without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing. In addition, refusal to submit also includes conduct which clearly obstructs the testing process. Safety Sensitive Function means any of those on-duty functions set forth in 49 CFR 395.2 paragraphs 1-6 hereby reproduced: a.All time at a carrier or shipper plan, terminal facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the motor carrier; b.All time inspecting, servicing or conditioning any commercial motor vehicle at any time; c.All driving time as defined in the term driving time in this section; d.All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth as defined by the term sleeper berth of this section; e.All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; 65 7 f.All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. Screening Test (or Initial Test) on alcohol testing, it means an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in the driver’s system. In controlled substance testing, it means an immunoassay screen to eliminate “negative” urine specimens from further consideration. State of Readiness means a driver who is on call, ready to be dispatched, to perform safety-sensitive functions while on duty. Substance Abuse Professional means a licensed physician (medical doctor or doctor of osteopathy), or a licensed or certified psychologist, social worker, employee assistance professional, or addition counselor certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission who possess knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substances-related disorders. This Policy includes Chapter One for the purpose of determining whether a violation of a prohibited act took place. If the terms of Chapter One and Chapter Two conflict, the provisions of Chapter Two shall govern commercial motor vehicle drivers. III. PROHIBITIONS In addition to the prohibitions set forth in Section 7 of Chapter One: A.Alcohol Concentration. No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. B.Alcohol Possession. No driver shall be on duty or operate a commercial motor vehicle while the driver possesses alcohol in any quantity, unless the alcohol is manifested and transported as part of a shipment. C.On-duty Use. No driver shall use alcohol while performing safety-sensitive functions. D.Pre-duty Use. No driver shall perform safety sensitive functions within four hours after using alcohol. E.Use Following an Accident. No driver required to take a post-accident alcohol test shall use alcohol for eight hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever occurs first. F.Refusal to Submit to a Required Alcohol or Controlled Substances Test. No driver shall refuse to submit to a post-accident alcohol or controlled substances test, a random alcohol or controlled substances test, a reasonable suspicion alcohol or controlled substances test, or a follow-up alcohol or controlled substances test. 66 8 G.Controlled Substances Use. No driver shall report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a physician who has advised the driver that the substances does not adversely affect the driver’s ability to safely operate a commercial motor vehicle. A driver shall inform the driver’s supervisor of any therapeutic drug use. H.Controlled Substances Testing. No driver shall report for duty, remain on duty, or perform a safety-sensitive function, if the driver tests positive for controlled substances. I.City’s Duty Regarding Alcohol. If the City has actual knowledge that: 1)a driver has an alcohol concentration of .04 or greater; or 2)a driver possesses unmanifested alcohol; or 3)a driver is using alcohol while performing safety sensitive functions; or 4)a driver has used alcohol within the past four hours; 5)the driver refused to submit to a test required under number six above; The City shall not permit the driver to perform or continue to perform safety sensitive functions. If the City has actual knowledge that a driver possesses alcohol, it shall not permit the driver to continue to drive a commercial motor vehicle. J City’s Duty Concerning Controlled Substances. If the City has actual knowledge that: 1)a driver has used a controlled substance (except when the use is pursuant to the written instructions of a physician); or 2)a driver has tested positive for controlled substances; or 3)a driver refuses to submit to mandated controlled substance tests; the City shall not permit the driver to perform or continue to perform safety sensitive functions. IV. REQUIRED EMPLOYER TESTING A.Pre-employment Testing. 1.Application. Prior to the first time a driver performs safety-sensitive functions for the City, the driver shall undergo testing for controlled substances. For p7urposes of this subsection on pre-employment testing, the term driver includes, but is not limited to, a person applying to the City to drive a commercial motor vehicle, a person who has recently obtained a commercial driver’s license or a person who has been reassigned or promote into a position that requires the performance of safety-sensitive functions. Any job offer reassignment or promotion to drive a commercial motor vehicle shall be contingent upon a negative controlled 67 9 substance test report and the applicant’s written agreement authorizing former employers to release to the City all information on the applicant’s positive controlled substances test results, and refusals to be tested, within the preceding two years. Driver coming off of a layoff must have pre-employment tests unless they have been in a drug testing program within the last thirty (30) days and/or an alcohol testing program in the last six (6) months. If the City uses, but does not employ, a driver more than once a year, the City must assure itself once every six months that the driver participates in an alcohol and controlled substances testing program(s) that meet the requirements of this policy. 2.Exception. The City is not required to perform a pre-employment controlled substance test if: a.The driver participated in a controlled substances testing program in conformity with this policy within the previous 30 days; and b.While participating in that program, either i)Was tested for controlled substances within the past 6 months (from the date of application with the City); or ii)Participated in a random controlled substances testing program for the previous 12 months (from the date of application with the City); and c.The City ensures that no prior employer of the driver of which the City has knowledge has records indicating the driver has violated this policy or another DOT regulation within the previous six months; and d.The City contacts the controlled substance testing program in which the driver participated to verify the foregoing requirements were observed. 3.Required Information. In the event the City proceeds under the exception to pre- employment controlled substances testing, the City shall obtain the following information from the testing program(s); a.Name(s) and address(es) of the program(s). b.Verification that the driver participated in the program(s). c.Verification that the program(s) conform to part 40 of Title 49. 68 10 d.Verification that the driver is qualified under the rules of 49 C.F.R. 382, including that the driver has not refused to be tested for controlled substances. e.The date the driver was last tested for controlled substances. f.The results of any tests taken within the previous six months and any other violations of subpart B of 49 C.F.R. 382. B.Post-Accident Testing. 1.Drivers Tested. As soon as practicable following an accident involving a commercial motor vehicle, the City shall test for alcohol and controlled substances each surviving driver: a.Who was performing safety sensitive functions with respect to the vehicle, if the accident involved the loss of human life; or b.Who receives a citation under State or local law for a moving traffic violation arising from the accident. 2.Alcohol Tests. If a test required by this section is not administered within two hours following the accident, the City shall prepare and maintain on file a record stating the reasons the test was not promptly administered. If a test required by this section is not administered with eight hours following the accident, the City shall cease attempts to administer an alcohol test and shall prepare and maintain the same record. Records shall be submitted to the Federal Highways Administration (FHWA) upon request of the Associate administrator. 3.Controlled Substances Tests. If a test required by this section is not administered within thirty-two hours following the accident, the City shall cease attempts to administer a controlled substances test, and prepare and maintain on file a records stating the reasons the test was not promptly administered. Records shall be submitted to the FHWA upon request of the Associate Administrator. 4.Readily Available. A driver who is subject to post-accident testing shall remain readily available for such testing or may be deemed by the City to have refused to submit to testing. Nothing in this section shall be construed to require the delay fo necessary medical attention for injured people following an accident or to prohibit a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident, or to obtain necessary emergency medical care. 5.Post-accident Information. The City shall provide drivers with necessary post- accident information, procedures, and instructions, prior to the driver operating a commercial motor vehicle, so that drivers will be able to comply with the requirements of this section. 69 11 6.Law Enforcement Test Results. The City may use the results from any breath or blood alcohol test or controlled substances urine test given by a peace officer in accordance with law. C.Random Testing. 1.Minimum Annual Percentage Rate. a.Alcohol Testing. The minimum annual percentage rate for random alcohol testing shall be twenty-five percent (25%) of the number of drivers each selection period. b.Controlled Substances Testing. The minimum annual percentage rate for random controlled substances testing shall be fifty percent (50%) of the number of drivers each selection period. c.Exceptions. The FHWA Administrator may increase or decrease the minimum annual percentage rate for alcohol testing applicable January 1 of the calendar year following publication. 2.Selection of Drivers. The selection of drivers for random alcohol and controlled substances testing shall be made by a scientifically valid method, such as a random number table or a computer-based random number generator that is matched with drivers’ Social Security numbers, payroll identification numbers or other comparable identifying numbers. Under the selection process used, each driver shall have an equal chance of being tested each time selections are made. 3.Number of Drivers Selected. The City shall randomly select a sufficient number of drivers for testing during each calendar year to equal an annual rate not less than the mini8mum annual percentage rate for random alcohol and controlled substances testing determined by the FHWA Administration. 4.Notice Regarding Tests. The random alcohol and controlled substances tests conducted shall be unannounced and the dates for administering random alcohol and controlled substances test shall be spread reasonably throughout the calendar year. 5.Test Immediacy. Each driver who is notified of selection for random alcohol and/or controlled substances testing shall proceed to the test site immediately; provided, however, that if the driver is performing a safety-sensitive function at the time of notification, the driver shall cease to perform the safety-sensitive function and proceed to the testing site as soon as possible. 6.Timing of Test. A driver shall only be tested for alcohol while the driver is performing safety-sensitive functions, just before the driver is to perform safety- sensitive functions, or just after the driver has ceased performing such functions. 70 12 D.Reasonable Suspicion Testing 1.City’s Determination of Reasonable Suspicion of Alcohol Violations. A driver shall submit to an alcohol test when the City has reasonable suspicion to believe that the driver has violated the prohibitions concerning alcohol, except for 111.1.2. (Alcohol Possession). The determination that reasonable suspicion exists to require the driver to undergo an alcohol test shall be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver. 2.City’s Determination of Reasonable Suspicion of Controlled Substance Violations. A driver shall submit to a controlled substances test when the City has reasonable suspicion to believ that the driver had violated the prohibition concerning controlled substances. The City’s determination that reasonable suspicion exists to require the driver to undergo a controlled substances test shall be based on specific, contemporaneous, articulable observations concerning the appearance, behavior, speech or body odors of the driver. The observations may include indications of the chronic and withdrawal effects of controlled substances. 3.Trained Supervisor of Employee. A trained supervisor or City official shall make the required observations for alcohol and/or controlled substances for reasonable suspicion testing. The person who makes the determination that reasonable suspicion exists to conduct an alcohol test shall not conduct the alcohol test of the driver. 4.Timing of Reasonable Suspicion Observations. Alcohol testing is authorized only when the observations are made during, just preceding, or just after the period of work day that the driver is requir4ed to be in compliance. A driver maybe directed by the City to only undergo reasonable suspicion testing while the driver is performing safety-sensitive functions, just before the driver is to perform safety-sensitive functions, or just after the driver has ceased performing such functions. 5.Prompt Administration of Test. If an alcohol test is not administered within two (2) hours following the determination, the City shall prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If an alcohol test is not administered within eight (8) hours following the determination, the City shall cease attempts to administer an alcohol test and shall state in the record the reasons not administering the test. 6.Under the Influence Prohibitions. Notwithstanding the absence of a reasonable suspicion alcohol test, a driver shall not report for duty or ramin on duty requiring the performance of satety-sensitive functions while under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol misuse, nor shall the City permit the driver to perform or continue to perform safety-sensitive functions, until: 71 13 a.An alcohol test is administered and the driver’s alcohol concentration measures less than 0.02; or b.Twenty-four (24) hours have elapsed following the determination that there is reasonable suspicion to believe that the driver has violated the prohibitions concerning the use of alcohol. Except as provided above, the City shall not take any action against a driver based solely on the driver’s behavior and appearance, with respect to alcohol use, in the absence of an alcohol test. This does not prohibit the City from taking any action otherwise consistent with law. 7.Written Records of Observations. A written record shall be made of the observations leading to a controlled substance reasonable suspicion test, and signed by the supervisor or City official who made the observations, within twenty-four (24) hours of the observed behavior or before the results of the controlled substances test are released, whichever is earlier. E.Return-To-Duty Testing 1.Alcohol Test. The City shall ensure that before a driver returns to duty requiring the performance of a safety-sensitive function after engaging in prohibited conduct concerning alcohol, the driver shall undergo a return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02. 2.Controlled Substances Test. The City shall ensure that before a driver returns to duty requiring the performance of a safety-sensitive function after engaging in prohibited conduct concerning controlled substances, the driver shall undergo a return-to-duty controlled substances test with a result indicating a verified negative result for controlled substances use. F.Follow-up Testing 1.Follow-up Alcohol and/or Controlled Substance Test. Following a determination that a driver is in need of assistance in resolving problems associated with alcohol misuse and/or use of controlled substances, the City shall ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substances testing as directed by a substance abuse professional. 2.Timing of Follow-Up to Alcohol Test. Follow-up alcohol testing shall be conducted only when the driver is performing safety-sensitive functions, just before the driver is to perform safety-sensitive functions, or just after the driver has ceased performing safety-sensitive functions. V. GENERAL PROCEDURES FOR TESTING A.Notification Form. Before requesting a driver to undergo drug or alcohol testing, the City shall provide the driver with a form on which the driver will: 72 14 1.acknowledge that the driver has seen a copy of the City’s drug and alcohol testing policy; 2.indicate any over-the counter or prescription medications that the driver is currently taking or has taken within the last month and any information relevant to the reliability of, or explanation for, a positive-test result; and 3.indicate consent to undergo the drug and/or alcohol testing. B.Medical Facility Consent Form. The employee must also indicate consent to undergo the drug and alcohol testing on any consent forms provided by the medical facility taking the sample or breath alcohol technician (BAT). C.Test Sample (Drug). The test sample shall be obtained in a private setting, and the procedures for taking the sample shall ensure privacy to employees to the extent practicable, consistent with the prevention of tampering with the sample, and shall confirm with applicable FHWA rules. All test samples shall be obtained by or under the direct supervision of a health care professional. D.Identification of Samples. Each sample shall be sealed into a suitable container free of any contamination that could affect test results, immediately labeled with a specimen identification number, initialed by the employee, and dated by the person witnessing the sample. E.Chain of Custody.The City and certified laboratory shall develop and maintain a clear and well documented procedure for collection, shipment and accessioning of urine specimens in accordance with 49 CFR 40. Such procedure shall include the use of the Drug Testing Custody and Control Form attached as Appendix A. F.Laboratory. All drug testing shall use the services of a testing laboratory certified by the Substance Abuse & Mental Health Services Administration (SAMHSA), former NIDA, of the Department of Health and Human Services (DHHS). However, no test shall be conducted by a testing laboratory owned and operated by the City of Chanhassen. G.Methods of Analysis. The testing laboratory shall use methods of analysis and procedures to ensure reliable drug and alcohol testing results, including standards for initial screening tests and confirmatory tests. For positive alcohol test result using an initial screening tests and confirmatory tests. For positive alcohol test result using an EBT a confirmation test shall be conducted no sooner than fifteen minutes after the initial test. In all other cases, the method of analysis shall use immuno-chemical technology or chromatography for initial screening tests; and the confirmation must be by gas chromatography/mass spectrometry. Except where gas chromatography/mass spectrometry is not the scientifically- accepted method of choice, the test must be confirmed by a method using some form of chromatography. H.Retention and Storage. Retention and storage procedures shall comply with the rules adopted by the FHWA. All samples, except breath samples, from an initial screening test, that produced a positive-test result shall be retained and properly stored for at least six (6) months. 73 15 I. MRO’s Employee Contact. On a confirmed positive drug test MRO shall make a reasonable attempt to contact employee to confirm circumstances and verify claims of prescribed medication. If MRO is unable to contact employee the MRO shall contact the employer representative who will direct the employee to contact the MRO. J MRO Report. The MRO shall prepare a written report indicating the drugs of their metabolites tested for, the types of tests conducted, and whether the test produced negative or positive test results. The MRO shall disclose the results to the employer within three (3) working days after obtaining the final test result. K.Test Results Notification. The employer shall, within three (3) working days after receipt of test result report from MRO, notify the employee of the results of random, reasonable suspicion and post-accident tests for controlled substances if the test results are verified positive. The employer shall also inform the employee which controlled substances were verified positive. VI. PROCEDURES FOR CONTROLLED SUBSTANCE TESTING A.Split Specimen Procedure. 1.The City is required to use the “split sample” method of collection for drivers. 2.The collection site person shall pour the urine into two specimen bottles. Thirty (30) ml shall be poured into one bottle to be used as the primary specimen. At least 15 ml shall be poured into the other bottle, to be used as the split specimen. 3.If the driver is unable to provide the appropriate quantity of urine, the collection site person shall instruct the driver to drink not more than 24 ounces of fluid and, after a period of no more than two hours, again attempt to provide a complete sample. If the driver is still unable to provide a complete sample, the testing shall be discontinued and the City notified. The MRO shall refer the driver for a medical evaluation to determine if the driver’s inability to provide a specimen is genuine or constitutes a refusal to test. For pre-employment testing, the City may elect not to have the referral made and revoke the employment offer. 4.Both bottles shall be shipped in a single shipping container, together with copies 1, 2, and the split specimen copy of the chain of custody form, to the laboratory. 5.If the test result of the primary specimen is positive, the employee may requires that the MRO direct that the split specimen be tested in a different DHHS-certified laboratory for presence of the drug(s) for which a positive result was obtained in the test of the primary specimen. The MRO shall honor such a request if it is made within 72 hours of the driver having been notified of a verified positive test result. 6.When the MRO informs the laboratory in writing that the employee has requested a test of the split specimen, the laboratory shall forward, to a different SHHS- approved laboratory, the split specimen bottle, with seal intact, a copy of the MRO request, and the split specimen copy of the chain of custody entries. 74 16 7.The result of the test of the split specimen is transmitted by the second laboratory to the MRO. 8.Action required by the regulations as the result of a positive drug test (e.g. removal from performing a safety-sensitive function) is not stayed pending the result of the test of the split specimen. 9.If the result of the test of the split specimen fails to reconfirm the presence of the drug(s) or drug metabolite(s) found in the primary specimen, the MRO shall cancel the test and report the cancellation and the reasons for it to the DOT, the City and the driver. 10.If the result of the primary specimen is positive, the laboratory shall retain the split specimen in frozen storage for 60 days from the date on which the laboratory acquires it. Following the end of the 60-day period, if not informed by the MRO that the employee has requested a test of the split specimen, the laboratory may discard the split specimen. 11.When directed in writing by the MRO to forward the split specimen to another DHHS-certified laboratory for analysis, the second laboratory shall analyze the split specimen by Gas Chromatography/Mass Spectrometry to reconfirm the presence of the drug(s) or drug metabolite(s) found in the primary specimen. The split specimen shall be retained in long-term storage for one year by the laboratory conducting the analysis of the split specimen. B.Reporting and Review of Results. 1.MRO Shall Review Confirmed Positive Results. Prior to making a final decision to verify a driver’s positive result, the MRO shall give the driver an opportunity to discuss the test result. 2.Contact Driver. The MRO shall contact the driver on a confidential basis regarding the positive test result. 3.MRO Unable to Contact Driver. If the MRO is unable to reach the driver directly, after making all reasonable efforts and documenting them, the MRO shall contact a designated City contact person who shall direct the driver to contact the MRO immediately. If the City contact person is unable to contact the driver, the driver will be placed on temporary medically unqualified status. 4.MRO May Verify Positive Test. The MRO may verify a test positive without having communicated directly with the driver about the test results under the following circumstances: a) the driver expressly declines the opportunity to discuss the test results; b) the driver has not contacted the MRO within five day of being instructed to do so by the City. 75 17 5.Referral. Following verification of a positive result, the MRO shall refer the case to the City’s employee assistance or rehabilitation program if applicable, to the City Administrator, or both. 6.Confirmation Test. The MRO shall notify each driver who has a confirmed positive test that the employee has 72 hours in which to request a test of the split specimen if the test if verified is positive. The driver is responsible for all costs associated with the confirmatory retest unless results are negative. If the driver requests an analysis of the split specimen with 72 hours of having been informed of a verified positive test, the MRO shall direct, in writing the laboratory to provide the split specimen to another DHHS-certified laboratory for analysis. If the analysis of the split specimen fails to reconfirm the presence of the drug(s) or Metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO shall cancel the test and report cancellation and the reasons for it to the DOT, the City, and the driver. 7.Driver’s Failure to Contact MRO. If the driver has not contacted the MRO within 72 hours, the driver may present to the MRO information documenting that serious illness, injury, inability to contact the MRO, lack of actual notice of the verified positive test, or other circumstances unavoidably prevented the driver from timely contact the MRO. If the MRO concludes that there is a legitimate explanation for the driver’s failure to contact the MRO within 72 hours, the MRO shall direct the analysis of the split specimen, as applicable, be performed. VII. PROCEDURES FOR ALCOHOL TESTING A.General. The FHWA alcohol test rules require breath testing administered by a Breath Alcohol Technician (“BAT”) using and Evidential Breath Testing Device (“EBT”). Two breath tests are required to determine if a person has a prohibited alcohol concentration. Any result less than 0.02 alcohol concentration is 0.02 or greater, a second confirmation test must be conducted. Alcohol test results are reported directly to the designated City contact person. B.Breath Alcohol Technician (“BAT”). The BAT shall be trained to the proficiency in operation of the Evidential Breath Testing Device (“EBT” and the alcohol testing procedures required under 49 C.F.R. 40. A BAT-qualified supervisor of a driver may conduct the driver’s alcohol test, but only if another BAT is unable to perform the test in a timely manner. The BAT shall comply with the testing procedures required under 49 C.F.R. 40, Subpart C, and, in the event of the use of a non-evidential screening test, Subpart D. C.EBT Device. 1.Screening Test. The City shall use only an EBT for a screening test. 2.Confirmation Test. The City shall use only an EBT that meets the requirements under 49 C.F.R. 40 for a confirmation test. 76 18 3.Quality Assurance Plan. The EBT used in either the screening or confirmation alcohol tests shall have a quality assurance plan developed by the manufacturer that conforms to the requirements under 49 C.F.R. 40 and has been approved by the National Highway Traffic Safety Administration (NHTSA). The City shall comply with the NHTSA-approved quality assurance plan for each EBT it uses and the requirements of 49 C.F.R. 40. D.Locations for Breath Alcohol Testing. 1.The City shall conduct alcohol testing in a location that affords visual and aural privacy to the driver being tested. No unauthorized person shall be permitted access to the testing location when the EBT is unsecured or at any time when testing is being conducted. In unusual cases (e.g. essential to conduct a test outdoors at scene of accident), the location requirements need not be followed. 2.The BAT shall supervise only one driver’s use of EBT at a time and shall not leave the location while the testing procedure for a given driver is in progress. E.Breath Alcohol Testing Form. The City shall use the Breath Alcohol Testing form attached as Appendix B to be used in triplicate. F.Preparation for Breath Alcohol Testing. The BAT shall require positive identification of driver upon driver entering testing location (through use of photo identification card or identification by a City representative) and BAT shall explain the testing procedure to the driver. G.Screening Test. 1.BAT shall complete Step 1 on BAT form and driver shall complete Step 2 and sign certification. Refusal to sign certification shall be regarded as a refusal to tes. 2.An individually-sealed mouthpiece shall be opened in view of the driver and BAT and attached to the EBT in accordance with the manufacturer’s instructions. 3.BAT shall instruct Driver to blow forcefully into mouthpiece for at least 6 seconds or until EBT indicates adequate amount of breath was obtained. 4.If EBT meets the requirements of 49 CFR § 40.53 (b) (1)-(3), the BAT and driver shall read sequential test number displayed by EBT prior to administering test. The BAT shall record the displayed result, test number, testing device, serial number of device, and time in Step 3 of the Form. 5.If EBT does not meet the requirements of 49 CFR § 40.53 (b)(1)-(3), the BAT shall show the driver the result. The BAT shall record the result, test 77 19 number, testing device, serial number of testing device, time and quantified resulting Step 3 of Form. 6.Result less than 0.02. No further testing is authorized. The BAT shall date the Form and sign the certification in Step 3 of the Form. The driver shall date and sign the certification in Step 4 of the Form. Failure of the driver to sign the certification shall not be considered a refusal to test. 7.Invalid Result. Occurs when result printed by EBT does not match the displayed result, or if sequential test number printed by the EBT does not match the sequential test number displayed by the ET prior to screening. 8.Result Greater Than 0.02. Requires a confirmation test. H. Confirmation Test. 1.New BAT. If confirmation test is conducted by a BAT who did not conduct the screening test, the new BAT shall follow the steps required for a screening test under 49 CFR 40.61 and shall use a new Alcohol Breath Test form. 2.Waiting Period. Confirmation test shall be conducted after 15 and within 30 minutes from the completion of the screening test. 3.New Mouthpiece. The procedures set forth in Section G.1.a.-c. shall be followed in all cases and a new mouthpiece shall be used. 4.External Calibration Check. Prior to administering test for each driver, BAT shall conduct an external calibration check to verify that an air blank results in a reading of 0.00 and shall ensure that both the BAT and driver read the sequential test number displayed by the EBT. 5.Results. BAT shall show the driver the EBT result and if the result is not printed directly onto the Form, the BAT shall affix the result to the Form using a method that will provide clear evidence of removal (e.g., tamper- evident tape). 6.Completion of Test. BAT shall date the form and sign the certification in Step 3 of the Form and driver shall sign the certification and fill in the date in Step 4. Failure to sign the certification in Step 4 shall not be considered a refusal to test. I.Final Result. In the event the screening and confirmation test results are not identical, the confirmation test result is deemed to be the final result upon which any action shall be based. J.Inadequate Amount of Breath. If the driver attempts and fails to provide an adequate amount of breath, the City will direct the driver to obtain a written evaluation 78 20 from a licensed physician to determine if the driver’s inability to provide a specimen is genuine or constitutes a refusal to test. K.Notification of City. BAT shall immediately transmit all test results to the City in a confidential manner in writing (Copy 1 of Form), in person, by telephone or electronic means. In initial transmission is not in writing, the BAT shall follow the initial transmission by providing the City with Copy 1 of the Form. The City shall verify identity of BAT if the initial transmission is not in writing. VIII. HANDLING OF TEST RESULTS RECORD RETENTION AND CONFIDENTIALITY A.Retention. Records of alcohol and controlled substances tests and results will be maintained in accordance with FHWA regulations. Documents will be retained according to the following schedule: 5 years Alcohol test results indicating a breath concentration of 0.02 or greater Verified positive controlled substance test results Refusals to submit to required alcohol or controlled substances test results Required calibration of evidential breath testing devices (“EBTs”) Driver evaluations and referrals Annual Calendar Year summary 2 years Records related to the collection process (except calibration and required training) Documentation of the City’s compliance with the quality assurance plan for each EBT Records of training and proficiency testing of each BAT Log books required under 49 CFR 40 Records regarding the inspection and maintenance of each EBT 1 year Negative and cancelled controlled substance test results 1 year Alcohol test results indicating a breath alcohol concentration less than 0.02 79 21 The City will maintain all specific types of records which are required to be maintained by the FHWA as provided in 49 C.F.R. 382.401(c). The records shall be made available for inspection by the FHWA upon two business days’ notice. B.Reports. The City will prepare and maintain a summary of the results of its alcohol and controlled substances testing programs performed during the previous calendar year when requested by the Secretary of Transportation, any DOT agency, or any State or local officials with regulatory authority over the City of its drivers. C. Confidentiality. The City shall maintain records in a secure manner and not release driver information contained in records required to be maintained under 49 C.F.R. section 382.401 except as required by law or authorized or required by 49 C.F.R. section 382.405 as follows: 1.The employee upon request; 2.Federal, state or local regulatory officials; 3.The National Transportation Safety Board as part of an investigation; 4.A subsequent employer upon request of a driver; 5.A decision maker in litigation or other proceedings; 6.A person named in a release signed by the driver. IX. CONSEQUENCES FOR DRIVERS ENGAGING IN SUBSTANCES USE-RELATED CONDUCT A.Discipline. A violation of any of the terms of Section III of this policy may be grounds for disciplinary action. B.Removal. A driver determined to have violated any prohibition in Section III this policy shall be immediately removed from the safety sensitive function. C.Referral. A driver determined to have engaged in conduct prohibited by Section III of this policy shall be referred to and evaluated by a substance abuse professional in accordance with the procedure set forth in Section X, paragraph C. D.Penalties. A. civil penalty of up to $1,000 may be imposed on the driver by the Department of Transportation for violating the rules set forth in this policy. A fine of up to $10,000 may be imposed on the City for violating these rules. E.Other alcohol related conduct. A driver tested under part V who is found to have an alcohol concentration between .02 and .04 shall not perform or continue to perform safety sensitive functions for an employer, including driving a commercial motor vehicle, until the start 80 22 of the driver’s next regularly scheduled duty period, but not less than 24 hours following administration of the test. F.Refusal to submit to a required test. A driver who refuses to submit to a required test shall be subject to paragraphs A and C above as appropriate. The Federal Highway Administration will disqualify drivers for one year, under the procedures in 49 CFR 386, if a driver refuses to submit to a post-accident test after a fatal accident. An applicant’s refusal to submit to a pre-employment test precludes hiring the applicant. A driver’s refusal to submit to a return-to duty test precludes a return to duty. G.Pre-employment Tests. The appointing authority will not withdraw an offer of employment or promotion to a driver position made contingent on the job applicant passing drug testing based on a positive test result from an initial screening test that has not been verified by a confirmatory test. Where there has been a positive test result in a confirmatory test and in any confirmatory retest, the appointing authority will withdraw the contingent offer of employment or promotion to a driver position of the City determines in accordance with the Minnesota Human Rights Act that drug usage or abuse prevents the job applicant from performing the safety- sensitive functions of the job in question. H.Other Tests. The appointing authority will not discharge, discipline, discriminate against, or request or require rehabilitation of a driver solely on the basis of a positive test result from a screening test that has not been verified by a confirmatory test. Where there has been a positive test result in a confirmatory test and in any confirmatory retest, the City may do the following: 1.First Positive Test Result: Give the driver an opportunity to participate in either a drug or alcohol counseling or rehabilitation program, whichever is more appropriate. The City, through its Employee Assistance Program, may determine which program is more appropriate after consultation with a Substance Abuse Professional or physician trained in the diagnosis and treatment of chemical dependency. Participation in a counseling or rehabilitation program will be at the driver’s own expense or pursuant to coverage under the driver’s own benefit plan. If the driver either refuses to participate in the counseling or rehabilitation program or fails to successfully complete the program as evidenced by withdrawal from the program before completion or by a positive tests result on a confirmatory test after completion of the program, and alcohol or drug abuse prevents the driver from performing the safety-sensitive functions of the job in question, the department director will recommend to the City Administrator that the driver be discharged from employment. 2.Second Positive Test Result: Where alcohol or drug abuse prevents the driver from performing the safety-sensitive functions of the job in question, the department director will recommend to the City Administrator that the driver be disciplined; including, but not limited to, discharge from employment. The driver, whether discharged or not, will have access to the City’s Employee Assistance 81 23 Program from evaluation and referral in resolving problems with alcohol misuse and controlled substance use. 3.Suspensions and Transfers: Notwithstanding any other provisions herein, the city may temporarily suspend the tested employee with pay for up to 90 days or transfer that employee to another position at the same rate of pay pending the outcome of the confirmatory test, and if requested, the confirmatory retest (controlled substances only), provided the City believes that it is reasonably necessary to protect the health or safety of the driver, co-employees, or the public. 4.Other Misconduct: Nothing in this policy limits the right of the City to discipline or discharge a driver on grounds other than a positive test result in a confirmatory test, including conviction of any criminal drug statute for a violation occurring in the workplace. I.Penalties. Criminal penalties shall be prescribed by 49 U.S.C. Sec. 21(b)(20) which provides that an employee who knowingly and willfully violate the Omnibus Transportation Employee Testing Act while operating a commercial motor vehicle by activities that have led or could have led to death or serious injury to the statutory criminal sanctions. X. INFORMATION, TRAINING AND REFERRAL A.Educational Materials and Policy. The City shall distribute educational materials regarding alcohol and controlled substances testing and the City’s policy to each driver prior to the start of alcohol and controlled substances testing and to each driver subsequently hired or transferred to a position requiring driving of a commercial motor vehicle. The driver shall sign a statement certifying that the driver received the materials. A copy of the original certificate shall be maintained by the City. B.Training of Supervisors. Persons designated to determine whether reasonable suspicion exists to require a driver to undergo testing shall receive at least 60 minutes of training on alcohol misuse and additional 60 minutes of training on controlled substances use. The training shall cover the physical, behavioral, speech and performance indicators of probable alcohol misuse and use of controlled substances. C.Referral, Evaluation and Treatment. 1.Resource Advisory. The City shall advise any driver who has violated Chapter Two of this policy of the resources available to the driver in evaluating and resolving problems associated with the misuse of alcohol and the use of controlled substances. The City shall provide the driver with names, addresses, and telephone numbers of substance abuse professionals and counselling and treatment programs. 2.Evaluation by a Substance Abuse Professional. Each driver who engages in conduct prohibited by federal law and this policy shall be evaluated by a substance abuse professional who shall determine what assistance, if any, the 82 24 driver needs in resolving problems associated with alcohol misuse and controlled substances use. 3.Return-to-Duty a.Before a driver returns to duty requiring the performance of a safety sensitive function after engaging in conduct prohibited by Section III of this policy, the driver shall undergo a return-to-duty alcohol test with a result indicating an alcohol concentration of less than .02 if the conduct involved alcohol, or a controlled substances test with a verified negative resu8lt if the conduct involved a controlled substance. b.In addition to the previous paragraph, each driver identified as needing assistance in resolving chemical problems; i)shall be evaluated by a substance abuse professional to determine that the driver has properly followed any rehabilitation program prescribed under paragraph B of this section, and ii)shall be subject to unannounced follow-up tests administered by the City following the driver’s return to duty. The City shall follow the testing frequency and methodology requirements of 49 CFR382.605. 4.Conflict of Interest of Substance Abuse Professional. If the City decides to provide the requisite evaluation and rehabilitation functions, the City cannot allow the substance abuse professional to refer patients to the professional’s private practice or to an outfit from which the professional receives remuneration. 5.Inapplicability of Section to Pre-employment tests. The requirements of this Section with respect to referral, evaluation, and rehabilitation do not apply to applicants who refuse to submit to pre-employment testing. 83 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 1 City of Chanhassen, Minnesota Drug and Alcohol Testing and Drug-Free Workplace Act Policy for Non-Commercial Drivers (Non-DOT) Purpose and Objectives The City of Chanhassen (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City of Chanhassen does not intend to intrude into the private lives of its employees, but strongly believes that a drug- and alcohol-free workplace is in the best interest of employees and the public alike. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The City of Chanhassen’s Drug and Alcohol Testing Non-DOT policy has been established for the purpose of providing a safe workplace for all. City employees required to hold a commercial driver’s license by the United States Department of Transportation (“DOT”) for their job will be tested under the City’s Policy on Controlled Substance and Alcohol Testing for Commercial Drivers (the “DOT Policy”). All other employees offered employment with the city must undergo testing as described by this policy. To ensure the policy is clearly communicated to all employees and to comply with state law, employees are required to review this policy and sign the “policy acknowledgement.” Persons Subject to Testing and Circumstances Under Which Testing May Be Required (1) Reasonable Suspicion Testing: Consistent with Minn. Stat. § 181.951, subd. 3, employees will be subject to alcohol and controlled substance testing when reasonable suspicion exists to believe that the employee: Is under the influence of alcohol or a controlled substance; or Has violated written work rules prohibiting the use, possession, sale or transfer of drugs or alcohol while working, while on city property, or while operating city vehicles, machinery or any other type of equipment; or Has sustained a personal injury as defined in Minn. Stat. § 176.011, subd. 16 or has caused another employee to sustain an injury or; Has caused a work-related accident or was operating or helping to operate machinery, equipment, or vehicles involved in a work-related accident. Reasonable suspicion may be based upon, but is not limited to, facts regarding appearance, behavior, speech, breath, odor, possession, proximity to or use of alcohol or a controlled substance or containers or paraphernalia, poor safety record, excessive absenteeism, impairment of job performance, or any other circumstances that would cause a reasonable employer to 84 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 2 believe that a violation of the city’s policies concerning alcohol or drugs may have occurred. These observations will be reflected in writing on a Reasonable Suspicion Record Form. For off-site collection, employees will be driven to the employer-approved medical facility by their supervisor or a designee. For an on-site collection service, the employee will remain on site and be observed by the supervisor or designee. The medical facility or on-site collection service will take the urine or blood sample and will forward the sample to an approved laboratory for testing. Pursuant to the requirements of the Drug-Free Workplace Act of 1988, all City employees, as a condition of continued employment, will agree to abide by the terms of this policy and must notify the Assistant City Manager of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. If required by law or government contract, the City will notify the appropriate federal agency of such conviction within 10 days of receiving notice from the employee. (2) Treatment Program Testing: In accordance with Minn. Stat. § 181.951, subd. 6., the City may request or require an employee to undergo drug and alcohol testing if the employee has been referred by the City for chemical dependency treatment or evaluation or is participating in a chemical dependency treatment program under an employee benefit plan. In such a case, the employee may be requested or required to undergo drug or alcohol testing without prior notice during the evaluation or treatment period and for a period of up to two years following completion of any prescribed chemical dependency treatment program. Refusal on Religious Grounds: An employee who, on religious grounds, refuses to undergo drug or alcohol testing of a blood sample will not be considered to have refused testing, unless the employee also refuses to undergo drug or alcohol testing of a urine sample. Cost of Required Testing: The City will pay for the cost of all drug and alcohol testing requested or required of all employees, except for confirmatory retests. Employees are responsible for paying for all costs associated with any requested confirmatory retests. Prohibition against Controlled Substance and Alcohol Use and Possession of Alcohol or Drug(s): Employees are prohibited from the use, possession, transfer, transportation, manufacture, distribution, sale, purchase, solicitation to sell or purchase, or dispensation of alcohol, drugs, or drug paraphernalia while on duty; is on City premises; while operating any City vehicle, machinery, or equipment; or when performing any city business, except (1) pursuant to a valid medical prescription used as properly instructed; (2) the use of over-the-counter controlled substance used as intended by the manufacturer; or (3) when necessary for approved law enforcement activity. 85 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 3 Besides having a zero-tolerance policy for the use or possession of alcohol, illegal drugs, or misused prescription drugs on the worksite, we also prohibit the use, possession of, impairment by any cannabis or medical cannabis products (e.g., hash oils or pills) on the worksite by a person working as an employee at the City or while “on call” and subject to return to work. Having a medical marijuana card, patient registry number, and/or cannabis prescription from a physician does not allow anyone to use, possess, or be impaired by that drug here. The federal government still classifies cannabis as an illegal drug, even though some states have decriminalized its possession and use. There is no acceptable concentration of marijuana metabolites in the blood or urine of an employee who operates our equipment or vehicles or who is on one of our worksites. Employees are still subject to being tested under our drug and alcohol testing policy. And employees are subject to being disciplined, suspended, or terminated after testing positive for cannabis if the employee used, possessed, or was impaired by cannabis, including medical cannabis, while on the premises of the place of employment or during the hours of employment. While Impaired of Alcohol or Drug(s): Employees are prohibited from being under the influence of alcohol or drugs or having a detectable amount of an illegal drug in the blood or urine when reporting for work; while on duty; is on the City’s premises; while operating any city vehicle, machinery, or equipment; or when performing any City business, except (1) pursuant to a valid medical prescription used as properly instructed; or (2) the use of over-the-counter controlled substance used as intended by the manufacturer. Driving While Impaired: A conviction of driving while impaired in a City-owned vehicle at any time during business or non-business hours, or in an employee-owned vehicle while conducting city business, may result in discipline, up to and including discharge. Criminal Controlled Substance Convictions: Any employee convicted of any criminal drug statute must notify his or her supervisor and the Assistant City Manager in writing of such conviction no later than five days after such conviction. Within 30 days after receiving notice from an employee of a controlled substance- related conviction, the City will take appropriate personnel action against the employee up to and including discharge or require the employee to satisfactorily participate in a controlled substance abuse assistance or rehabilitation program as an alternative to termination. In the event notice is not provided to the supervisor and the employee is deemed to be incapable of working safely, the employee will not be permitted to work and will be subject to disciplinary action, including dismissal from employment. In accordance with the Federal Drug-Free Workplace Act of 1988, if the City is receiving federal grants or contracts of over $25,000, the City will notify the appropriate federal agency of such conviction within 10 days of receiving notice from the employee. Failure to Disclose Lawful Controlled Substance: Employees taking a lawful controlled substance, including prescription and over-the-counter controlled substances, which may impair their ability to perform their job responsibilities or pose a safety risk to themselves or others, must advise their supervisor of this before beginning work. 86 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 4 It is the employee’s responsibility to seek out written information from his/her physician or pharmacist regarding medication and any job performance impairment and relay that information to his/her supervisor. In the event of such a disclosure, the employee will not be authorized to perform safety-sensitive functions. Review and Notification of Test Results Notification of Negative Test Results: In accordance with Minn. Stat. § 181.953, the city will notify the employee of a negative drug and/or alcohol result within three days of receipt of result by the city. A “Negative Test Results Notification” form will be sent to the employee, and he or she may request a copy of the test result report from (Assistant City Manager). Notification of Positive Test Results: In the event of a confirmed positive blood or urine alcohol and/or drug test result, the city will notify the employee of a positive drug and/or alcohol result within three days of receipt of the result. The Assistant City Manager will send to the employee a “Positive Test Results Notification” letter containing further instructions. The employee may contact the Assistant City Manager to request a copy of the test result report if desired. In accordance with Minn. Stat. § 181.953, subd. 3, a laboratory must report results to the City within three working days of the confirmatory test result. Right to Provide Information after Receiving Test Results: Within three working days after notice of a positive controlled substance or alcohol test result on a confirmatory test, the employee may submit information to the City to explain the positive result. In accordance with Minn. Stat. § 181.953, subd. 10, if an employee submits information either before a test or within three working days after a positive test result that explains the positive test result, (such as medications the employee is taking), the City will not take an adverse employment action based on that information unless the employee has already been under an affirmative duty to provide the information before, upon, or after hire. Right to Confirmatory Retest: An employee may request a confirmatory retest of the original sample at the employee’s own expense after notice of a positive test result on a confirmatory test. Within five working days after notice of the confirmatory test result, the employee must notify the City in writing of the employee’s intention to obtain a confirmatory retest. Within three working days after receipt of the notice, the City will notify the original testing laboratory that employee has requested the laboratory to conduct the confirmatory retest or transfer the sample to another qualified laboratory licensed to conduct the confirmatory retest. The original testing laboratory will ensure the control and custody procedures are followed during transfer of the sample to the other laboratory. In accordance with Minn. Stat. § 181.953, subd. 3, the laboratory is required to maintain all samples testing positive for a period of six months. The confirmatory retest will use the same controlled substance and/or alcohol threshold detection levels as used in the original confirmatory test. Access to Reports: 87 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 5 In accordance with Minn. Stat. § 181.953, subd. 10, an employee will have access to information contained in his or her personnel file relating to positive test results and to the testing process, including all information gathered as part of that process. Dilute Specimens: A negative or positive dilute test result (following a second collection) which has been confirmed will subject an employee to immediate termination. Consequences for Employees Engaging in Prohibited Conduct No Adverse Action without Confirmatory Test. The City will not discharge, discipline, discriminate against, or request or require rehabilitation of an employee based on a positive test result from an initial screening test that has not been verified by a confirmatory test. Suspension Pending Test Result. The City may temporarily suspend a tested employee with or without pay, or transfer that employee to another position at the same rate of pay pending the outcome of the requested confirmatory retest, provided the City believes that it is reasonably necessary to protect the health or safety of the employee, co-employees, or the public. The employee will be asked to return home and will be provided appropriate arrangements for return transportation to his or her residence. In accordance with Minn. Stat. § 181.953, subd. 10, an employee who has been suspended without pay will be reinstated with back pay if the outcome of the requested confirmatory retest is negative. Discipline and Discharge: Confirmatory Positive Test Result: The City will not discharge an employee for a first confirmatory positive test unless the following conditions have been met: The City has first given the employee an opportunity to participate in either a drug or alcohol counseling or rehabilitation program, whichever is more appropriate, as determined by the City after consultation with a certified chemical use counselor or physician trained in the diagnosis and treatment of chemical dependency. Participation by the employee in any recommended substance abuse treatment program will be at the employee’s own expense or pursuant to the coverage under an employee benefit plan. The certified chemical use counselor or physician trained in the diagnoses and treatment of chemical dependency will determine if the employee has followed the rehabilitation program as prescribed; and The employee has either refused to participate in the counseling or rehabilitation program or has failed to successfully complete the program, as evidenced by withdrawal from the program before its completion or by a refusal to test or positive test result on a confirmatory test after completion of the program. Other Misconduct: Nothing in this policy limits the right of the City to discipline or dismiss an employee on grounds other than a positive confirmatory test result, including conviction of any criminal drug statute for a violation occurring in the workplace or violation of other city personnel policies. 88 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 6 Emergency Call Back to Work Provisions: If an employee is called out for a City emergency and he or she reports to work and is suspected of being under the influence of drugs or alcohol, he or she will not be subject to the testing procedures of this policy, but may be subject to discipline and will not be allowed to work. Appropriate arrangements for return transportation to the employee’s residence will be made. It is the sole responsibility of the employee who is under the influence of alcohol and/or drugs and who is called out for a City emergency, to notify his or her supervisor of this information and advise if he or she is unable to respond to the emergency call back. Non-Discrimination The City of Chanhassen policy on work-related substance abuse is non-discriminatory in intent and application; however, in accordance with Minn. Stat., ch. 363, disability does not include conditions resulting from alcohol or other drug abuse which prevents an employee from performing the essential functions of the job in question or constitutes a direct threat to property of the safety of individuals. Furthermore, the City will not retaliate against any employee for asserting his or her rights under this policy. City’s Employee Assistance Program The City has in place a formal employee assistance program (EAP) to assist employees in addressing serious personal or work-related problems at any time. The City’s EAP provides confidential, cost-free, short-term counseling to employees and their families. Employees who may have an alcohol or other drug abuse problem are encouraged to seek assistance before a problem affects their employment status. Employee assistance program services are available by contacting Sand Creek EAP at 888-243-5744. Policy Contact for Additional Information If you have any questions about this policy or the City’s drug and alcohol testing procedures, you may contact the Assistant City Manager. By this policy, the City of Chanhassen has established a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace and its policy of maintaining a drug-free workplace. Each City employee will receive a copy of this policy and will be required to read it. Definitions Alcohol:Means the intoxicating agent in beverage alcohol or any low molecular weight alcohols such as ethyl, methyl, or isopropyl alcohol. The term includes but is not limited to beer, wine, spirits, and medications such as cough syrup that contain alcohol. Alcohol use or usage:Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. City:Means the City of Chanhassen. 89 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 7 City premises:Means, but is not limited to, all City job sites and work areas. For the purposes of this policy, city premises also includes any other locations or modes of transportation to and from those locations while in the course and scope of employment of the City. City vehicle:Means any vehicle which employees are authorized to use solely for City business when used at any time; or any vehicle owned or leased by the City when used for City business. Collection site:Means a place designated by the City where employees present themselves for the purpose of providing a specimen of their breath, urine, and/or blood to be analyzed for the presence of controlled substances and alcohol. Confirmatory test:Means a controlled substance or alcohol test on a sample to substantiate the results of a prior controlled substance or alcohol test on the same sample, and that uses a method of analysis allowed under one of the programs listed in Minn. Stat. § 181.953, subd. 1. Drug:Has the same meaning as “controlled substance” defined in Minn. Stat. § 152.01, subd. 4. Drug and alcohol testing, drug or alcohol testing, and drug or alcohol test:Mean analysis of a body component sample according to the standards established under one of the programs listed in Minn. Stat. § 181.953, subd.1, for the purpose of measuring their presence or absence of drugs, alcohol, or their metabolites in the sample tested. Drug paraphernalia: Has the meaning set forth in Minn. Stat. § 152.01, subd. 18. Employee:Means a person who performs services for compensation for the City and includes independent contractors except where specifically noted in this policy. Initial screening test:Means a drug or alcohol test that uses a method of analysis under one of the programs listed in Minn. Stat. § 181.953, subd. 1. Positive test result:Means a finding of the presence of alcohol, illegal drugs, or their metabolites that exceeds the cutoff levels established by the City. Minimum threshold detection levels are subject to change as determined in the City’s sole discretion. Random selection basis:Means a mechanism for selection of employees that (1) results in an equal probability that any employee from a group of employees subject to the selection mechanism will be selected, and (2) does not give an employer discretion to waive the selection of any employee selected under the mechanism. Reasonable suspicion:Means a basis for forming a belief based on specific facts and rational inferences drawn from those facts. Safety-sensitive position: Means a job, including any supervisory or management position, in which an impairment caused by drug or alcohol usage would threaten the health or safety of any person. 90 City of Chanhassen 3/21/2022 Non-DOT Drug and Alcohol Testing and Drug-Free Workplace Act Page 8 Under the influence: Means (1) the employee tests positive for alcohol or drugs, or (2) the employee’s actions, appearance, speech, and/or bodily odors reasonably cause the City to conclude that the employee is impaired because of illegal drug use or alcohol use. 91 City Council Item March 21, 2022 Item Resolution 2022-XX: Accept 2022 Community Events Sponsorship Donations from Area Businesses File No.Item No: D.3 Agenda Section CONSENT AGENDA Prepared By Priya Tandon, Recreation Coordinator Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution accepting donations totaling $32,060.00 from area businesses for the 2022 Community Events Sponsorship Program. Furthermore, staff is directed to prepare correspondence thanking each business for their generous contribution." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND Each year, the City of Chanhassen presents four community events: February Festival, the Easter Egg Candy Hunt, 4th of July Celebration, and the Halloween Party. These events have been longstanding traditions in our community. To date, $32,060.00 has been donated for the 2022 Community Events Sponsorship Program in increments of $500 or more. Numerous smaller donations have also been received, bringing the total amount contributed to $33,585.00 to date. All donations exceeding $500 must be approved by the City Council. The generosity and civic pride of our business community is one of the many reasons why Chanhassen is a great place to live and raise a family. All of the community events are made possible through 92 generous donations from the local business community. DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Resolution 93 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 21, 2022 RESOLUTION NO:2022-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING DONATIONS FOR THE 2022 COMMUNITY EVENTS SPONSORSHIP PROGRAM WHEREAS, each year the city presents four community events: February Festival, Easter Egg Candy Hunt, 4th of July Celebration, and Halloween Party. NOW, THEREFORE, BE IT RESOLVED THAT THE CHANHASSEN CITY COUNCIL hereby accepts the following donations to help offset the costs of these events: Business Name Donation Chanhassen Dinner Theatres $3500.00 Old National Bank $3000.00 Merlin's Ace Hardware $1600.00 Bongards Premium Cheese $1500.00 Ridgeview $1500.00 Automotive Unlimited $1380.00 The Mustard Seed Landscaping Garden Center $1250.00 TGK Automotive Specialists $1080.00 Eden Trace Corp $1000.00 Wink Family Eye Care $1000.00 Chick-fil-A Chanhassen $1000.00 Lunds & Byerlys Chanhassen $1000.00 Chanhassen American Legion Post 580 $1000.00 IWCO $1000.00 J&R Complete Auto Repair $1000.00 kiddywampus $1000.00 Pizzaioli $1000.00 Americana Community Bank $1000.00 Culver's Chanhassen $1000.00 Electrical Production Services, Inc.$750.00 Metropolitan Supply $500.00 Brown's Tire & Auto $500.00 Park Dental Eden Prairie $500.00 Dentistry on the Ponds $500.00 Power Systems AHS $500.00 Chanhassen Dental $500.00 94 2 Waytek $500.00 Chanhassen Chiropractic $500.00 Houlihan's $500.00 Roberts Automatic $500.00 Xcel Energy $500.00 TOTAL DONATIONS $32,060.00 BE IT FURTHER RESOLVED that staff is directed to prepare correspondence thanking each business for their generous contributions. Passed and adopted by the Chanhassen City Council this 21 st day of March, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 95 City Council Item March 21, 2022 Item Resolution 2022-XX: Approve Proposal with Parrott Contracting to add Water Hydrant at Chanhassen Pioneer Cemetery File No.Item No: D.4 Agenda Section CONSENT AGENDA Prepared By Jerry Ruegemer, Park and Recreation Director Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution approving proposal with Parrott Contracting to install a water hydrant at Chanhassen Pioneer Cemetery." Motion Type Simple Majority Vote of members present Strategic Priority Asset Management SUMMARY BACKGROUND The first meeting of the Chanhassen Pioneer Cemetery Association was held on January 20, 1861. The Cemetery was privately operated by the ancestors of those buried until the last association meeting was held in 1982. In 1987, the cemetery maintenance and records were turned over to the city of Chanhassen. The upkeep and care for the facility falls under our park maintenance division who dedicate time on site weekly for its care. In 2008, funds were allocated in the Capital Improvement Plan to install a new driveway arch and columns. On November 24, 2014, the City Council approved the final development plans for expansion of the 96 Pioneer Cemetery. This included approval of the landscaping plan and the initial columbarium layout. The expansion to the cemetery took place in 2015 and added 200 graves to the site. DISCUSSION The City receives requests each year to make improvements to the cemetery. To better serve our customers, staff recommends installing a water spigot which will be beneficial to many visiting the cemetery who care for the graves of their loved ones. The project scope includes tapping into the existing water main on Lukewood Drive and directional bore a two-inch poly water line that will connect to a yard hydrant stationed off the cemetery driveway. Proposals Submitted: Parrot Contracting $14,400.00 Kusske Construction Company $16,480.00 BUDGET RECOMMENDATION Staff recommends that the City Council approve the $14,400 proposal from Parrott Contracting to install a water hydrant at Chanhassen Pioneer Cemetery. The expenditure will be paid for from the cemetery fund, which has an adequate balance for this expense. ATTACHMENTS Cemetery quote Parrott Cemetery quote Kusske Proposed Spigot Project Map Resolution 97 98 99 Lukewood Dr ST15 GalpinBlvdDocument Path: K:\Departments\Parks\Cemetery Water Map\Cemetery Water Map.aprxDate Created: 3/9/2022 Created By: City of Chanhassen - Engineering Department µ0 0.01 Mile 0 30 Feet Proposed Spigot City of Chanhassen Legend Spigot Proposed 2" Water Line Existing City Water Mains Cemetery Blocks Directional bore from spigot location and tie into main line on Lukewood Drive. 100 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 21, 2022 RESOLUTION NO: 2022-XX MOTION BY: SECONDED BY: A RESOLUTION ACCEPTING A PROPOSAL FROM PARROTT CONTRACTING TO ADD WATER HYDRANT AT THE PIONEER CEMETERY WHEREAS,the City of Chanhassen owns and operates the Chanhassen Pioneer Cemetery located at 8151 Galpin Boulevard; and WHEREAS,water is not available City and cemetery visitor use; and WHEREAS, the Cityhas received a request to provide water to the cemetery; and WHEREAS,the City intends to make improvements to provide water to the Cemetery; and WHEREAS,directional boring will be performed to minimize damage to existing graves; and WHEREAS,the City received quotes from Parrott Contracting, Inc. and Kusske Construction Company, LLC to directional bore a two-inch poly water line and install a yard hydrant; and WHEREAS,the cost of the installing water at the Cemetery will be paid for out of Cemetery Fund 202. NOW, THEREFORE, BE IT RESOLVED that the Chanhassen City Council hereby accepts a quote of $14,400 from Parrott Contracting to add a water hydrant at the Chanhassen Pioneer Cemetery. PASSED AND ADOPTED by the Chanhassen City Council this 21 st day of March, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 101 City Council Item March 21, 2022 Item Resolution 2022-XX: Support for entering into a Host Site Agreement with the MPCA for a Minnesota GreenCorps Member in the 2022-2023 Program Year File No.Item No: D.5 Agenda Section CONSENT AGENDA Prepared By Joe Seidl, Water Resources Engineer Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts a resolution supporting entering into an agreement with the MPCA to host a Minnesota GreenCorps Member in 2022-2023 program year." Motion Type Simple Majority Vote of members present Strategic Priority Operational Excellence SUMMARY The City of Chanhassen is pursuing an MPCA Minnesota GreenCorps member for the 2022-2023 program year. The program is provided and funded by the MPCA. The GreenCorps member is a temporary full-time position starting in September of 2022 and lasting approximately 11 months. The GreenCorps member will assist the Water Resources and Environmental groups to achieve goals in green infrastructure improvement and to assist with our MS4 permitting requirements focusing on education and outreach, and asset management. BACKGROUND Minnesota GreenCorps is an AmeriCorps program coordinated by the MPCA. The goal of the Program is to preserve and protect Minnesota's environmental resources while training a new generation of environmental professionals. The program places members at host sites around the state. The program is funded and coordinated by AmeriCorps and the MPCA. The City of Chanhassen would be responsible 102 for supplying support and supervision to the GreenCorps member along with operating costs (office space, office equipment, internet and phone connection). The City of Chanhassen would also be responsible for reports on supervision and in-kind contributions. The MPCA Program outlines the types of activities the GreenCorps member can work on. The member will work within the MPCA’s pre-scoped Green Infrastructure Improvement member category. The primary tasks of the member would be: Lead effort to review, inventory, and map stormwater infrastructure BMPs within the City. The member will assess the functionality of the BMPs and determine impact on stormwater runoff. Member will develop and create educational materials including videos, brochures, social media posts and web page information related to water resources management, tree planting, tree care, and the benefits of trees. Assist City Staff in auditing and updating the tree inventory database and use iTree and Shade Growing software programs to calculate the benefits of trees. Recruit and mobilize volunteers to remove invasive species including buckthorn and the maintenance of stormwater BMPs. Develop report/s on work and recommend next steps. The member activities support goals outlined the City's Comprehensive Plan and Local Surface Water Management Plan. DISCUSSION BUDGET The City annually hires multiple interns to perform similar work during the summer. This member will take the place of one of these interns in the summer of 2023 and therefore will result in a cost savings of approximately $8,000 in the 2023 budget. The intern would work on already established priorities. RECOMMENDATION Staff recommends adoption of the resolution approving submitting an application to the MPCA to be a GreenCorps member host site and entering into the Host Site Agreement if selected. ATTACHMENTS GreenCorps Host Site Application Guide Sample Work Plan Host Site Agreement Template Resolution 103 www.pca.state.mn.us Minnesota Pollution Control Agency 651-296-6300 | 800-657-3864 or use your preferred relay service | Info.pca@state.mn.us January 2022 | p-mgc2-03 Available in alternative formats Minnesota GreenCorps Host Site Application Guide Program year 2022-2023 Minnesota GreenCorps (MN GreenCorps) is an AmeriCorps program coordinated by the Minnesota Pollution Control Agency (MPCA). For the 2022-2023 program year, Minnesota GreenCorps anticipates selecting up to 46 host site organizations around the state through this solicitation. This document contains important information about applying to become a host site for the 2022-2023 MN GreenCorps program year. Please review this document and all appendices carefully before submitting an application. Host site application instructions are outlined in section VII. Note: Operation of the 2022-2023 program year is contingent on receiving funds from ServeMinnesota and AmeriCorps. Confirmation of funds may not be available prior to the application deadline. Applications are due electronically by 5:00 p.m., Central Time on Tuesday, March 22, 2022, to mngreencorps.pca@state.mn.us. Table of contents I. Program overview .............................................................................................................................. 2 AmeriCorps overview ................................................................................................................................... 2 Minnesota GreenCorps program overview .................................................................................................. 2 Program focus areas ..................................................................................................................................... 2 Program outcomes and performance measures .......................................................................................... 3 II. Position descriptions ......................................................................................................................... 3 Air pollutant reduction member position .................................................................................................... 4 Green infrastructure improvements member position................................................................................ 5 Waste reduction, recycling, and organics management member position ................................................. 6 Community readiness and outreach member position ................................................................................ 7 III. Minnesota GreenCorps/MPCA responsibilities .................................................................................. 8 IV. Requirements of host sites ............................................................................................................... 9 Host site responsibilities ............................................................................................................................... 9 V. Host site application information .................................................................................................... 11 Eligibility ..................................................................................................................................................... 11 Grant agreement ........................................................................................................................................ 12 Instructions ................................................................................................................................................. 12 Criteria ........................................................................................................................................................ 12 Host site selection process ......................................................................................................................... 13 VI. Program information ..................................................................................................................... 13 Member compensation and benefits ......................................................................................................... 14 Member code of conduct ........................................................................................................................... 14 VII. Member eligibility requirements and qualifications ....................................................................... 17 Eligibility requirements ............................................................................................................................... 17 Qualifications and skills .............................................................................................................................. 17 Questions .................................................................................................................................................... 18 Appendix A. Frequently asked questions ............................................................................................. 19 Appendix B. Host site requirement checklist ........................................................................................ 22 Appendix C. Sample board resolution .................................................................................................. 23 104 Page 2 of 23 January 2022 | p-mgc2-03 I. Program overview AmeriCorps overview AmeriCorps is a national service program that connects more than 270,000 individuals each year with organizations to strengthen communities across America. AmeriCorps members provide intensive service to meet our country’s critical needs in education, public safety, health, and the environment. There are over 900 AmeriCorps programs nationwide that provide service opportunities for Americans who want to give back to their communities. Visit www.americorps.gov/ to learn more about AmeriCorps. Minnesota GreenCorps program overview The goal of Minnesota GreenCorps is to preserve and protect Minnesota’s environment while training a new generation of environmental professionals. Minnesota GreenCorps is an AmeriCorps program coordinated by the MPCA. Minnesota GreenCorps positions are full-time; members serve 1,700 hours over 11 months, beginning in September 2022. The program places members with host organizations around the state to prepare communities for challenging climate and environmental circumstances by: • Reducing solid waste and increase recycling. • Reducing greenhouse gases (GHG) and other air pollutants. • Reducing water runoff and improve water quality. • Assisting community members in taking eco-friendly actions. • Increasing individuals’ knowledge and change their behaviors related to the environment. • Training new environmental professionals. Funding for Minnesota GreenCorps is provided by resources from AmeriCorps, ServeMinnesota, and the MPCA, along with local in-kind resources. Program focus areas The Minnesota GreenCorps program has identified four overarching focus areas to meet program goals. 1. Air pollutant reduction. 2. Green infrastructure improvements. 3. Waste reduction, recycling, and organics management. 4. Community readiness and outreach. These focus areas have been selected because of their overall relevance to statewide environmental priorities, potential appeal to host sites and members, opportunity to draw involvement of community members, and ability to generate measurable outcomes. Full position descriptions for the focus areas are outlined on page 4. 105 Page 3 of 23 January 2022 | p-mgc2-03 Program outcomes and performance measures Host site organizations will be selected in part for their commitment and ability to contribute to program outcomes and performance measures. The service project may address any of the performance measures in any of the categories. Projects must align with at least one performance measure outlined below; alignment with two or more measures is encouraged. Air Improve air quality: members will implement measures and education aimed at reducing air pollutants by reducing vehicle miles traveled, supporting vehicle electrification, and/or promoting green transportation. Retrofit public structures: members will apply energy conservation measures to improve the performance of public buildings/structures. Retrofitted buildings will result in reduced energy consumption and/or reduced energy costs. Land & water Reduce nutrient pollution: members will implement nutrient reduction efforts, resulting in pounds of phosphorus removed, pounds per year of total suspended solids removed, and/or chloride reduction. Improve public lands: members will implement best management practices to treat and improve acres of public lands through activities such as removing invasive species, planting native trees, seeding prairie, etc. Waste reduction Reduce food waste through organics recycling: members will implement residential or institutional waste prevention or organics recycling resulting in pounds of organics prevented or diverted from the waste stream. Divert waste: members will integrate sustainable waste management practices into daily operations at host site and community facilities to recycle, compost, prevent, or otherwise divert material from the waste stream. Outreach & education Educate or train individuals in environmental stewardship: members will educate and/or train individuals on environmental stewardship to improve land, air, and water quality. Motivate individuals to change behavior or promise to change behavior: members will provide education and training that will result in individuals changing behavior or making a promise or pledge to change behavior to lessen environmental impact. Mobilize and/or engage volunteers in community service projects: members will recruit, train, and/or engage community members in local service projects. Other This project engages areas of environmental justice concern, per the EJ Story map. This projects addresses chloride reduction (i.e. road salt and water softeners). In addition to the above performance measures, Minnesota GreenCorps also has the goal of mobilizing volunteers on community service projects planned and carried out by Minnesota GreenCorps members, as well as preparing members for a career in the environmental field by providing valuable knowledge and skill-building opportunities, guidance, mentoring, and training. II. Position descriptions Full position descriptions for the air pollutant reduction, green infrastructure improvements, waste reduction, recycling, and organics management, and community readiness and outreach focus areas are found on the following pages. Responsibilities and activities will vary depending on the host site and the project focus area. Host sites must align with one or more of the essential functions listed. Position descriptions are subject to change based on information from our funders. 106 Page 4 of 23 January 2022 | p-mgc2-03 Air pollutant reduction member position Strengthen host site capacity and community resilience to the impacts of climate change through energy conservation and green transportation. Decrease the overall energy use of buildings and vehicles through benchmarking, assessment, engagement, and implementation of conservation and efficiency measures. Conduct employee behavior change campaigns and provide community education on energy savings programs and environmentally-conscious practices. Encourage the transition to clean energy sources for building operations and vehicles. Essential functions • Assist with the collection, benchmarking, and reporting of data on energy use for public buildings using existing databases and tools such as the state of Minnesota Buildings, Benchmarks and Beyond (B3), WegoWise, ICLEI, and/or Energy Star. • Retrofit public structures to improve energy efficiency by implementing energy conservation measures such as HVAC/lighting systems scheduling, upgrading to more efficient lighting, installing smart power strips/sensors, exploring plug load management strategies, etc. • Identify and facilitate state/local government opportunities to finance energy audits, retrofit projects, and retro commissioning through the Guaranteed Energy Savings Program (GESP), Local Energy Efficiency Program (LEEP), Energy Savings Partnership, state master contracts, or other opportunities. • Encourage employees and community members to adopt environmentally-conscious behaviors at work and home. • Educate community members on residential energy-saving opportunities and energy assistance programs. • Encourage reduction of vehicle miles traveled through safe routes to school, biking and walking initiatives, improved vehicle and fleet efficiency, complete streets planning and implementation, education about multi-modal transportation, and facilitation of safety and infrastructure improvements. • Promote and encourage the use of hybrid and electric vehicles through education and outreach and assist with developing infrastructure for electric vehicles, including charging stations and workplace charging. • Provide electric vehicle information to fleet managers to encourage use in public fleets, including operation and maintenance cost savings. • Promote community educational campaigns that target practices and behaviors that alleviate air pollution (i.e., air alert education, carpooling, public transit, biking, car sharing), and those that contribute to air pollution (i.e., gas-powered lawn equipment, backyard fires, vehicle idling, single occupancy vehicles, and low-efficiency wood-burning boilers/stoves/fireplaces). • Identify, engage, and assist partners in developing outreach on wood smoke reduction from recreational fires and/or wood heaters. • Conduct surveys or collect pre/post information from participants in trainings, events, workshops, etc., on commitments to change and changes in behavior with energy conservation and transportation- related practices. • Help institutionalize ongoing savings in energy and water usage and reductions in vehicle miles traveled and vehicle emissions through tracking and follow-up, revised building and vehicle operations and maintenance practices, program marketing, and continued employee engagement. • Mobilize volunteers to assist in the implementation of activities. Marginal functions • Assist with additional sustainability-related projects as outlined in the green infrastructure improvements, waste reduction, recycling and organics management, and community readiness and outreach position descriptions within the host site community. 107 Page 5 of 23 January 2022 | p-mgc2-03 Green infrastructure improvements member position Strengthen host site capacity and community resilience to impacts of climate change by implementing and improving green infrastructure practices related to stormwater management and community forestry. Assist in collecting, managing, and analyzing data by inventorying and assessing stormwater best management practices (BMPs), chloride sources and concentrations, and trees and forest health. Implement stormwater and forestry best practices to improve water quality and public lands through activities such as identifying opportunities for green infrastructure practices and conducting rain garden maintenance, erosion control, invasive species removal, and native plantings. Provide outreach opportunities to increase awareness and engage community members in stormwater and forestry initiatives. Note: member activities cannot help organizations achieve or maintain compliance for stormwater permitting. Essential functions • Inventory existing stormwater BMPs and manage associated data. • Assess existing stormwater BMPs and/or assist with the development or improvement of stormwater BMP assessment(s) and performance plan(s). • Identify opportunities and implement green stormwater infrastructure practices, such as rain gardens, permeable pavement, green roofs, bioswales, etc. • Provide community outreach, education, and guidance about the benefits of green stormwater infrastructure practices and pollution prevention. • Conduct tree inventory and manage associated data. • Develop or update community forest management plans, EAB/pest management plans, invasive species management plans, tree care ordinances, etc. • Identify and implement community forestry best practices, such as erosion control, invasive species management, etc. • Help facilitate the equitable distribution of tree canopy by conducting research, planning, and coordinating community tree plantings. • Improve public land through activities such as clearing natural debris, planting resilient plants and trees, and removing invasive species. • Identify local chloride sources and management strategies and provide outreach, education, and guidance on proper salt application. • Incorporate best management practices for road and sidewalk salt prevention (i.e., improved snow removal), product storage, and application. • Collect pre/post information from participants in trainings, events, workshops, etc., on commitments to change or changes in behavior. • Use resources/calculators (e.g., Minnesota Stormwater Manual, minimal impact design standards (MIDS) calculator, i-Tree) to quantify the benefits of green infrastructure practices (greenhouse gas reduction, pollutant load reductions, water quality, etc.). • Mobilize volunteers to assist in the implementation of activities. Marginal functions • Assist with additional sustainability-related projects as outlined in the air pollutant reduction, waste reduction, recycling and organics management, and community readiness and outreach position descriptions within the host site community. 108 Page 6 of 23 January 2022 | p-mgc2-03 Waste reduction, recycling, and organics management member position Strengthen host site capacity and community resilience to impacts of climate change through waste prevention, recycling, prevention of wasted food, and composting/organics management. Increase knowledge about ways to prevent food from being wasted and track the amount of food that is rescued and sent to a food recovery organization or composted. Support efforts to incorporate the framework of sustainable materials management into programs. Educate community members, students, teachers, school administrators, and facility operations staff or members of the public on waste prevention and recycling issues. Essential functions • Implement or assist with initiatives to reduce or prevent waste generation, launch or improve organization-wide recycling, and/or launch or improve organization-wide organics management programs. • Research, conduct, and analyze waste characteristics at a school or from a specific sector within the community to identify high priority opportunities and develop recommendations for improving reduction, recycling or organics management. • Support recycling efforts in multi-family complexes by providing on-site assessments, gathering baseline data, and conducting initial waste sorts, supporting recycling system setup, delivering resident education, and conducting post implementation data collection to track project effectiveness. • Increase the capture and distribution of reusable materials in service community (i.e. implement campus-wide move in/move out reuse system, textile or building material reuse, reusable dishware and utensils, swaps, fix-it clinics, etc.). • Inform host site and served community of existing state, county or city resources that can improve waste prevention, recycling or organics programs. • Work with local units of government or existing groups to set up pilots on educating people on preventing food from being wasted. • Implement and/or expand community outreach and education efforts related to the production and consumption of locally produced food. Include education on proper storage of produce, expiration dates and ways to minimize food from being wasted. • Capture food that would otherwise have been wasted and bring to food rescue organizations to be distributed. • Conduct pre/post surveys on students and community members who receive education from Minnesota GreenCorps members to determine their increase in knowledge of ways to reduce waste and commitments to change behavior with waste reduction and organics management related practices. • Establish a program to expand volunteer networks to support waste prevention, recycling and composting (similar to a Master Recycler & Composter or Green Warrior program). • Document best practices through case studies and/or “how to” guides. • Mobilize volunteers to assist in the implementation of activities. Marginal functions • Assist with additional sustainability-related projects as outlined in the green infrastructure improvements, waste reduction, recycling and organics management, and community readiness and outreach position descriptions within the host site community. 109 Page 7 of 23 January 2022 | p-mgc2-03 Community readiness and outreach member position Strengthen host site capacity and community resilience to impacts of climate change by advancing sustainable practices, improving infrastructure, and increasing knowledge of residents and community-based organizations. Provide outreach, education, and assistance to raise understanding and increase best practices on air pollutant reduction, green infrastructure improvements, chloride reduction, and waste reduction, recycling, and organics management. Work with local government(s), school districts, nonprofit and community-based organizations, and their partners to adopt and implement sustainability best practices. Essential functions and measures for project success Provide community-based outreach, education, and assistance to individuals and community organizations through campaigns, presentations, events, trainings, workshops, social media, and other related activities. Outreach and assistance will focus on one or more of the topics listed below: Air pollutant reduction: • Promote energy conservation best practices that reduce energy usage at home, work, and school. • Encourage reduction of vehicle miles traveled and improved air quality through complete streets planning, education and practices, safe routes to school initiatives, and education on multi-modal transportation, mobility options, and active living. • Promote emission reductions to community members through educational campaigns targeting practices and behaviors that alleviate air pollution (i.e., air alert education, carpooling, public transit, biking, car-sharing), and those that contribute to air pollution (i.e., gas-powered lawn equipment, backyard fires, vehicle idling, single-occupancy vehicles, and low-efficiency wood-burning boilers/stoves/fireplaces). • Promote opportunities for adopting and expanding electric vehicle usage and charging infrastructure within communities. Green infrastructure improvements: • Promote stormwater and community forestry best practices that prevent or reduce water pollution and improve public lands. • Conduct outreach to increase awareness of stormwater and community forestry best practices and the associated ecosystem services they provide. • Engage community members in community stormwater and forestry initiatives such as rain garden installation, tree planting, and invasive species removal volunteer events. Waste reduction, recycling, and organics management: • Promote resources to strengthen community resilience through waste prevention, recycling, composting/organics management, and food waste prevention. • Provide community outreach and education on local food production, food waste prevention, increasing the capture and distribution of reusable materials, waste prevention, and recycling. • Support recycling efforts in multi-family complexes by providing on-site assessments, gathering baseline data, and conducting initial waste sorts, supporting recycling system setup, delivering resident education, and conducting post implementation data collection to track project effectiveness. Chloride reduction: • Provide outreach to communities on the harmful effects of chloride (i.e., road salt and water softener discharge) on the environment, including water quality, plants, soil, wildlife, and infrastructure. • Promote best management practices that reduce chloride application and discharge from water softening activities. • Assist host organizations in offering Smart Salting trainings in their communities. 110 Page 8 of 23 January 2022 | p-mgc2-03 Community sustainability: • Provide support to sustainability-related education activities. This could include the development and implementation of environmental events, fairs, or workshops to educate residents on an array of environmental and energy products, technologies, services, and actions. • Support outreach activities, including dissemination of key messages via website and social networking tools. • Ensure education strategies and materials are relevant, informative, and accurate. Distribute and, where appropriate, refine existing educational materials, including for school-age audiences. • Conduct surveys or collect pre/post information from participants in trainings, events, workshops, etc., on commitments to change and changes in behavior to more sustainable environmental practices. • Mobilize volunteers to assist in the implementation of activities. III. Minnesota GreenCorps/MPCA responsibilities The MPCA, is responsible for providing oversight to the Minnesota GreenCorps program on a statewide level, including member management, host site management, and compliance with AmeriCorps regulations. The Minnesota GreenCorps program coordinators are employees of the MPCA. A. Member selection and termination process • Interview: The MPCA will accept and screen all applications. The MPCA will sort and review applications, and select candidates for interviews. • Selection: The MPCA will make selection decisions. The MPCA has the responsibility and authority to extend an offer for a position to an applicant and make the final selection decisions. • Criminal history checks: The MPCA will conduct and pay for criminal history and driving checks on applicants prior to their official acceptance into the Minnesota GreenCorps program. Checks include: 1) national sex offender database search; 2) state criminal database search; 3) a fingerprint-based Federal Bureau of Investigation (FBI) check; and 4) driver’s license and driving record verification. Member participation is contingent upon passing all relevant checks. Member eligibility to drive as a part of their service is contingent on passing the driver’s license and driving record check. • Termination: Only MPCA’s designated staff has the authority to suspend or release a Minnesota GreenCorps member from service for disciplinary reasons. Site supervisors must actively work with the MPCA to address performance issues before termination is considered. B. Member management • Member training: The MPCA is responsible for coordinating the logistics and scheduling the member required orientation and quarterly trainings throughout the year. The MPCA will reimburse travel expenses for members to attend Minnesota GreenCorps required training if eligible. • Oversight: While the host site will provide day-to-day supervision, MPCA will communicate regularly to ensure member project activities align with the position description and program goals. The MPCA will work with the member and host site to refine and report project measures. • Mentors: The MPCA will work with host sites to provide each Minnesota GreenCorps member with a mentor that will provide additional assistance and support to the member throughout the program year. • Site visits: The MPCA will conduct up to two site visits during the year with each member. The MPCA, Minnesota GreenCorps member, and site supervisor will schedule site visits. • Monitoring program requirements: The Minnesota GreenCorps program coordinator will track and monitor each member’s progress in completing program requirements. • Member personnel file: The MPCA will maintain a personnel file for each member. • Member benefits: The MPCA is responsible for administering/overseeing member benefits including: living allowance, health insurance, workers’ compensation federal student loan forbearance, childcare assistance, and the AmeriCorps education. 111 Page 9 of 23 January 2022 | p-mgc2-03 • Grievance procedures: The MPCA will ensure that challenges are appropriately resolved, and, when necessary, ensure that Grievance Procedures are followed as outlined in the Member Service Agreement. • Site partnership termination: In the event that a host site environment becomes unsuitable for a member to continue their service work, the MPCA reserves the right to terminate the site partnership. C. Site management • Training: The MPCA is responsible for coordinating the logistics and scheduling the required host site orientation training. • In-kind: The MPCA will monitor in-kind reports submitted to OnCorps by the site supervisor, and will approve in-kind reports once proper documentation is received. • Criminal history checks: The MPCA will conduct checks on host site supervisors prior to the start of the Minnesota GreenCorps program. Checks include: 1) national sex offender database search, and 2) state criminal database search 3) a fingerprint-based Federal Bureau of Investigation (FBI) check. Site participation in the Minnesota GreenCorps program is contingent upon passing these checks. IV. Requirements of host sites Host site responsibilities Host sites, acting through a designated host site supervisor, are responsible for the following: • Member identification: Minnesota GreenCorps members are not “employees,” “volunteers,” or “interns” of the host site. • Supervision: Provide day-to-day professional supervision of the Minnesota GreenCorps member(s), equating to at least 4 hours per week (on average), per member. Set a daily schedule with the Minnesota GreenCorps member to ensure a full-time member is serving approximately 40 hours/week, and then hold the member accountable to this set schedule. • Provide an on-site orientation for the Minnesota GreenCorps member. This will include a tour of the building(s), introductions to internal and external partners, explanation of site policies (including dress code and confidentiality), rules of conduct, site expectations, safety measures including right-to-know and emergency procedures, etc. Support members as necessary in their required activities with ongoing training and/or volunteer management. • Workspace: Provide dedicated workspace at the host site, including a desk, phone, computer, and access to office supplies, a printer, copy machine, the internet, and projects materials. Members must have regular access to the internet for program-related purposes (i.e., completing timesheets, using the Minnesota GreenCorps website, checking email). The host site is required to provide the member with a host site email address and a name badge, if required. Host sites must provide members with necessary equipment to complete the tasks of their project from a remote location if teleservice is required. • On-site training: Invite the Minnesota GreenCorps member to participate in relevant on-site training and/or staff meetings. Minnesota GreenCorps members will record this time toward their service hours. • Work environment: Maintain a work environment that is welcoming, respectful, free of harassment and discrimination, and safe. • Reasonable accommodation: Members with mental or physical disabilities have the right to request reasonable accommodations through their host site. The host site should work closely with the Minnesota GreenCorps program coordinator and the MPCA’s Human Resource Office to support and respond to such requests. • Grievance procedures: Discuss work problems with members, engage in informal problem solving, and (if required) support the Grievance Procedures included in the Member Service Agreement. • Attend supervisor training: Participate in a one-day site supervisor orientation at the start of the program year to learn roles and responsibilities. If a host site supervisor is unable to attend the 112 Page 10 of 23 January 2022 | p-mgc2-03 supervisor training, they must let the MPCA know in writing and they are required to have a representative from the host site attend the full training and share the content with the supervisor. • Work with member to identify training opportunities relevant to their project and/or their career development: MN GreenCorps host sites must contribute $300 for member professional development (trainings, conference registration, networking events, or other opportunities). The host site must register the member directly; the member cannot be reimbursed. The professional development contribution is required as in-kind match; sites must retain receipts as documentation. • Approve timesheets: Verify the member’s service hours by approving their timesheet online once every two weeks through the OnCorps Reports online system. Member timesheets must be approved by supervisors on time for the member to receive their living allowance. • Participate in site visits: Participate in up to two site visits facilitated by the Minnesota GreenCorps program coordinator. • Maintain open lines of communication: Maintain open lines of communication with the Minnesota GreenCorps member, Minnesota GreenCorps program coordinators, and MPCA professional staff in relation to the member’s role and performance. • Discipline: Ensure that members comply with the terms of the Member Service Agreement. Host sites must be involved with resolving problems and may be involved in the grievance procedures. The host site supervisor should work closely with the MPCA staff on disciplinary action. A site may not decide to terminate a member; only designated MPCA staff has the authority to suspend or release a Minnesota GreenCorps member from service for disciplinary reasons. • Complete performance evaluations: Complete a mid-year and end-of-year member performance evaluation. • Submit in-kind documentation: Submit bi-weekly in-kind reports through the OnCorps Reports online system, and provide hard copy documentation. • Reportable and measurable outcomes: Review and approve the member’s quarterly reports on project progress in OnCorps, and a final report that includes lessons learned and project measures for success. Non-displacement policy A Minnesota GreenCorps member, as an AmeriCorps participant, is not an employee or volunteer of the host site organization. A Minnesota GreenCorps member may not displace an employee of the host site, including partial displacement such as reduction in hours, wages, or employment benefits. A Minnesota GreenCorps member may not perform services or duties that have been performed by or were assigned to any: • Currently employed worker. • Employee who recently resigned or was discharged. • Employee who is subject to a reduction in workforce or who has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures. • Employee who is on leave (terminal, temporary, vacation, emergency, or sick). • Employee who is on strike or is being locked out. 113 Page 11 of 23 January 2022 | p-mgc2-03 In-kind contribution The MPCA does not charge a fee for participation in the Minnesota GreenCorps program. Per AmeriCorps regulations, host sites cannot provide financial contributions to the member; supplementing the member stipend or other costs of living (e.g., housing) is prohibited. However, host sites are expected to provide in-kind contributions in the form of supervision (calculation based on hourly wage excluding fringe benefits), operating costs (office space, internet, telephone), and professional development costs associated with hosting a member. The expected contribution for hosting one member is $6,800, broken down into the following categories: Category Estimated minimum contribution per member Supervision (at least 4 hours per week) $5,000 Professional development (trainings, conference registration, networking events, or other opportunities) $300 Operating costs (office space, internet connection, phone connection, computer purchase or rental, office equipment) $1,500 Host sites will be required to provide written documentation verifying all in-kind contributions, including how expenses were calculated. Host site supervisors are required to report their in-kind supervision hours bi-weekly in OnCorps Reports, the online system for Minnesota AmeriCorps programs. In-kind contributions cannot be provided from a federal source of funds unless permission has been provided from the granting federal agency. Host sites are expected to maintain any source documentation for seven years. V. Host site application information Eligibility Eligible host sites include: • Government entities (city, county, regional, state, tribal). • School districts. • 501(c) (3) nonprofit organizations. • Not for profit institutions of higher education. For-profit entities are not eligible to serve as host sites. Qualified applicants must provide supervision and support to the Minnesota GreenCorps member, professional development opportunities, along with adequate workspace, computer, internet, email, telephone access, and accessibility for people with disabilities. Up to 46 different host sites will be selected for the 2022-2023 program year. Members will be placed individually. Please submit one application for each member position request. Note: In an effort to allocate Minnesota GreenCorps member positions and resources to various communities, organizations will not generally receive more than two member positions per year. Placement will be from September 2022 through August 2023. Members will carry out one of four specific positions as outlined in this document. Current or past host sites wishing to participate in the 2022-2023 program year must submit a new application proposing a distinct member project that is either unique to or builds from past member positions. Past participation as a host site does not guarantee selection for subsequent years of the program. Previous site performance, including timeliness of in-kind and member reporting, site visit reviews, and communication with Minnesota GreenCorps program coordinators will be taken into consideration. 114 Page 12 of 23 January 2022 | p-mgc2-03 Grant agreement Each host site must formally enter into a grant agreement. The agreement will address the conditions of the award, including implementation of the project. Once the agreement is signed, the recipient is expected to read and comply with all conditions of the agreement. Note: If selected, host sites are required to be a registered vendor in SWIFT and will sign the grant agreement using DocuSign. To register, go to the Supplier Portal webpage SWIFT and click on the Vendor Registration Link. See sample Host Site Agreement on the MN GreenCorps’ website at http://www.pca.state.mn.us/mngreencorps. Instructions If your organization is interested in hosting a Minnesota GreenCorps member, please submit an application electronically to the MPCA by 5:00 p.m. Central time on Tuesday, March 22, 2022, to mngreencorps.pca@state.mn.us. (Letters of support and Board resolutions may follow later with explanation and expected timeline to receive them). Application forms are available online at www.pca.state.mn.us/mngreencorps. Completed application checklist: Application questions completely answered, including a completed work plan Board resolution of governing board, if applicable1 Letters of support from any identified partners (either internal or external)2 For nonprofits only: Proof of eligibility: 501(c) 3 status Please review the host site requirement checklist in Appendix B to make sure your organization can meet the requirements for hosting a Minnesota GreenCorps member. The MPCA and the Minnesota GreenCorps program do not discriminate with regard to race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, familial status, gender identity, gender expression, or membership or activity in a local commission as defined by law. Reasonable accommodations provided upon request. This document is available in alternative formats. The MPCA supports equal opportunity and affirmative action. Criteria Host site applications will be reviewed using the following established criteria. Project scope and outcomes • Project goals and member activities clearly defined. • Project aligns with Minnesota GreenCorps pre-scoped position description and program goals. • Ability of the proposed activities to meet program outputs and outcomes. 35 points Community need/involvement • Opportunities for broader community involvement. • Opportunities to serve under-represented/economically disadvantaged communities. • Project engages areas of environmental justice concern, per the EJ Story map. • Service activities target new communities that have not recently received Minnesota GreenCorps assistance. 25 points Organizational capacity and commitment • Qualified and available supervisor available for member training and support. • Site is able to provide transportation for any necessary member service activities. • Placement does not replace, displace, or duplicate existing position. 25 points 115 Page 13 of 23 January 2022 | p-mgc2-03 Current or past host sites • How proposed member position is unique from past member positions. • Previous site performance, including timeliness of in-kind and member reporting, site visit reviews, member support, and communication with Minnesota GreenCorps program coordinators. *New host sites automatically receive 15 points 15 points Total 100 points 1 Board resolution may follow after the application deadline, with an expected timeline for submittal. This must be obtained from selected host sites prior to execution of an agreement. See Appendix C for a sample Board Resolution. 2 Letters of support may follow after the application deadline. As a statewide program, Minnesota GreenCorps seeks organizations from all areas of the State, especially those that will impact economically disadvantaged and underrepresented populations. The MPCA will consider the mix of organization type, geographic location, and other demographic factors in deciding the composition of host sites. The MPCA reserves the right to not award host sites in any or all of the project categories. Host site selection process 1. After the application period closes, a committee of MPCA staff in each focus area will review and score applications using established criteria. 2. Host site semi-finalists will be selected for each project area and may be contacted for phone interviews with review teams in March and/or April 2022. Host site staff identified as on-site supervisors are expected to participate in the phone interview. 3. Based on application and phone interview, finalist host sites will be recommended to MPCA management for selection. 4. Applicants will be notified of their status anticipated in early May 2022, contingent on availability of funds. 5. Selection of host site projects may be contingent upon the applicant providing additional information or making revisions. 6. Once notified, a host site must sign an agreement with the MPCA, which will include rules of participation, roles, and responsibilities. A sample agreement can be found on the Minnesota GreenCorps website at www.pca.state.mn.us/mngreencorps. 7. Estimated program start date is mid to late September 2022. Host sites must participate in a one-day orientation, which is anticipated to take place in September 2022. Members will be available for service at their host site location after an orientation by the MPCA. The member’s first day on-site at their host site follows the orientation, which is anticipated to take place in September 2022. VI. Program information Minnesota GreenCorps service positions are for 11 months: beginning in September 2022 and concluding in August 2023. Full-time members must serve 1,700 hours during this term, which equates to around 40 hours a week, allowing for sick and vacation time. The MPCA administers the recruitment, application, and selection process for Minnesota GreenCorps members. However, potential host sites are strongly encouraged to promote member service opportunities to individuals familiar with their organization and the community in which the member would be serving. Encouraging a local candidate does not guarantee placement with an organization. 116 Page 14 of 23 January 2022 | p-mgc2-03 Member compensation and benefits • Minnesota GreenCorps members will receive orientation and training from the MPCA and partnering organizations, as appropriate. • Minnesota GreenCorps members will have the opportunity to devote up to 170 hours of their time to professional development opportunities (conferences and workshops) throughout their service. • Full-time Minnesota GreenCorps members are provided with a taxable living allowance, which is disbursed bi-weekly. • An offer of basic health insurance is provided by the MPCA. • Upon completion of their term of service, members receive an AmeriCorps Education Award of up to $6,395 for use on future higher education expenses or on existing qualified student loans. • Members may be eligible for childcare assistance (depending on financial status). Member code of conduct Attendance Members are expected to: • Arrive and depart from their host site on time every day following their set schedule. • Notify their site supervisor if they will be late or are sick; obtain approval from their site supervisor for scheduled absences; notify and receive approval from the Minnesota GreenCorps program coordinator for any absences longer than one (1) week. Approved time away from work is not counted as service. • Arrive on time and fully participate in required Minnesota GreenCorps training. • Attend required trainings and meetings at their host site. • Abide by policy regarding breaks and lunch. • Serve approximately 40 hours per week (full-time) as reported on the approved timesheet. Program reporting Members are expected to: • Report service hours on timesheets daily. Submit timesheets into the OnCorps online system for supervisor approval at the end of each pay period (every two weeks). • Submit quarterly updates on project progress and a final report that includes project measures and lessons learned. Program staff will work with the member and host site to refine project measures and provide tools for tracking and reporting data. Provide additional information to program staff as requested, including the completion of required surveys. Functions of the position Members are expected to satisfactorily perform the functions of the position as described in the position description. Members may not displace an employee, volunteer, or position within their service site. Policies and procedures Members are expected to adhere to the policies and procedures outlined by Minnesota GreenCorps. Members are expected to adhere to the policies and procedures outlined by Minnesota GreenCorps and adhere to the policies, procedures, and code of conduct of their host site, including, but not limited to confidentiality policies, internet policies, dress code, and other behavior. Members may not displace an employee, volunteer, or position at their service site. 117 Page 15 of 23 January 2022 | p-mgc2-03 Training Members are expected to arrive on time to Minnesota GreenCorps training sessions, including a required orientation at the start of the program year and required quarterly trainings throughout the program year. Members are asked to be respectful of trainers, turn their cell phones to silent, and be engaged and responsive as participants. Members may not bring their children to training. Communication Members are expected to check their email daily and respond in a timely manner. Members must communicate with Minnesota GreenCorps program staff regarding extended absences, name changes, address or phone changes, or site issues or concerns. The Minnesota GreenCorps Program coordinator will raise serious concerns and policy violations to MPCA Human Resources. Professionalism Members are representative of their host site organization, community, Minnesota GreenCorps, the MPCA, and AmeriCorps during their term of service and are expected to conduct themselves in a professional manner. This includes wearing appropriate attire, communicating professionally, responding to constructive criticism and feedback, limiting cell phone use to breaks, etc. Members’ activity on the internet must also remain professional during their term of service. • Members may not post inappropriate pictures or offensive images that reflect negatively on the MPCA, Minnesota GreenCorps program, or host site on the internet. • Members should not send emails to anyone within the Minnesota GreenCorps network that are not work-related and/or may be offensive to others (i.e. political or religious emails). • Members should follow the policy of their host site regarding the use of internet at the site (i.e. checking personal email). Member prohibited activities While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities, members may not engage in prohibited service activities, CFR § 2520.65. A. Attempting to influence legislation. B. Organizing or engaging in protests, petitions, boycotts, or strikes. C. Assisting, promoting, or deterring union organizing. D. Impairing existing contracts for services or collective bargaining agreements. E. Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office. F. Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, platforms, political candidates, proposed legislation, or elected officials. G. Engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; constructing or operating facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in any form of religious proselytization. H. Providing a direct benefit to: i. a business organized for profit, ii. a labor union, iii. a partisan political organization, iv. a non-profit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986, or v. an organization engaged in the religious activities described above. I. Conducting a voter registration drive or using Corporation for National & Community Service (CNCS) funds to conduct a voter registration drive. J. Providing abortion services or referrals for receipt of such services. K. Clerical work or research unless such activities are incidental to the member’s direct service activities. 118 Page 16 of 23 January 2022 | p-mgc2-03 L. Census activities. AmeriCorps members and volunteers associated with AmeriCorps grants many not engage in census activities during service hours. Being a census taker during service hours is categorically prohibited. Census-related activities (e.g., promotion of the Census, education about the importance of the Census) do not align with AmeriCorps State and National objectives. What members and volunteers do on their own time is up to them, consistent with program policies about outside employment and activities. M. Election and polling activities. AmeriCorps members may not provide services for election or polling locations or in support of such activities. N. Such other activities as CNCS may prohibit. Fundraising restrictions A. AmeriCorps members may raise resources directly in support of program service activities. B. Examples of fundraising activities AmeriCorps members may perform include, but are not limited to, the following: 1. Seeking donations of books from companies and individuals for a program in which volunteers teach children to read. 2. Writing a grant proposal to a foundation to secure resources to support the training of volunteers. 3. Securing supplies and equipment from the community to enable volunteers to help build houses for low- income individuals. 4. Securing financial resources from the community to assist in launching or expanding a program that provides social services to the members of the community and is delivered, in whole or in part, through the members of a community-based organization. 5. Seeking donations from alumni of the program for specific service projects being performed by current members. C. AmeriCorps members may not: 1. Raise funds for living allowances or for an organization’s general (as opposed to project) operating expenses or endowment. 2. Write a grant application to the Corporation or to any other Federal agency. An AmeriCorps member may spend no more than 10% of his/her/their originally agreed-upon term of service, as reflected in the member enrollment in the National Service Trust, performing fundraising activities, per CFR § 2520.40. Nonduplication/nondisplacement A. Nonduplication: Corporation assistance may not be used to duplicate an activity that is already available in the locality of a program. And, unless the requirements of the nondisplacement clause (below) are met, Corporation assistance will not be provided to a private nonprofit entity to conduct activities that are the same or substantially equivalent to activities provided by a State or local government agency in which such entity resides, per CFR § 2540.100. B. Nondisplacement: 1. An employer may not displace an employee or position, including partial displacement such as reduction in hours, wages, or employment benefits, as a result of the use by such employer of a participant in a program receiving Corporation assistance. 2. An organization may not displace a volunteer by using a participant in a program receiving Corporation assistance. 3. A service opportunity will not be created under this chapter that will infringe in any manner on the promotional opportunity of an employed individual. 119 Page 17 of 23 January 2022 | p-mgc2-03 4. A participant in a program receiving Corporation assistance may not perform any services or duties or engage in activities that would otherwise be performed by an employee as part of the assigned duties of such employee. 5. A participant in any program receiving assistance under this chapter may not perform any services or duties, or engage in activities, that: i. Will supplant the hiring of employed workers. ii. Are services, duties, or activities with respect to which an individual has recall right pursuant to a collective bargaining agreement or applicable personnel procedures. 6. A participant in any program receiving assistance under this chapter may not perform services or duties that have been performed by or were assigned to any: i. Presently employed worker. ii. Employee who recently resigned or was discharged. iii. Employee who is subject to a reduction in force or who has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures. iv. Employee who is on leave (terminal, temporary, vacation, emergency, or sick). v. Employee who is on strike or who is being locked out. vi. Member eligibility requirements and qualifications Eligibility requirements • Must be a minimum of 18 years or older. • Must be a U.S. citizen, U.S. National, or a lawful permanent resident alien of the U.S. • Must be eligible to serve an AmeriCorps service term. • Must consent to, and pass, a criminal history check. Travel • Most positions require driving, a valid driver’s license, and the ability to pass a driving record check administered by the MPCA. • Some positions may require access to a personal vehicle for transportation. Qualifications and skills Education A two-year Associate of Arts degree or completion of sophomore year in a four-year college program is required. A four-year college degree with a major or significant course work related to environmental protection, energy conservation and efficiency, urban planning, ecology or biology, or another relevant aspect of the Minnesota GreenCorps program is preferred. 120 Page 18 of 23 January 2022 | p-mgc2-03 Work skills • Effective communication, presentation, and writing skills. • Ability to build and maintain relationships. • Ability to work well independently and on diverse teams. • Ability to take initiative and effectively manage projects. • Ability to research and organize information. • Functional computer skills: word processing, spreadsheet, database management. Interest/commitment • Demonstrated interest in environmental topics, including energy and water conservation, active transportation, urban planning, local foods, recycling, environmental education, etc. • Commitment to complete the 11 month (1,700 hour) AmeriCorps service term. Physical requirements • Most positions are primarily based in an office setting and require sitting, standing, and operating a computer and telephone. • Some positions may require light to moderate lifting, bending, stooping, pulling, kneeling, carrying, and use of hand tools. • Some positions may require the ability to work outdoors in adverse weather conditions, such as wind, rain, high or low temperatures on challenging terrain for up to 8 hours at a time. Performance requirements and expectations • Participation in orientation and quarterly trainings. • Submission of an online timesheet to report service hours once every two weeks. • Submission of quarterly and final project progress reports. • Successful completion of 1,700 hours of service and the 11-month service term. While Minnesota GreenCorps members will be selected for placement based on their qualifications and commitment to service, host sites must understand that members may not necessarily bring highly specialized skills to their position. The members are participating in the Minnesota GreenCorps program to give back to their communities and gain valuable skills and experience in the environmental field. Host sites will need to invest time in on-the-job training for the members. Questions Please thoroughly review this document, along with the Frequently Asked Questions (FAQ) in Appendix A. Questions may be directed to mngreencorps.pca@state.mn.us. As questions arise, an updated FAQ will be available online at www.pca.state.mn.us/mngreencorps. All questions received will be listed on the FAQ. Questions will not be answered individually. 121 Page 19 of 23 January 2022 | p-mgc2-03 Appendix A. Frequently asked questions What if we want to apply for Minnesota GreenCorps members for projects other than the four position types? Only the four position descriptions outlined in this document are eligible for placement of Minnesota GreenCorps members. There may be other opportunities for different projects in future years, should Minnesota GreenCorps be funded in the future. What sort of reporting requirements will host site supervisors have? Host site supervisors must review and approve all member project reports, including quarterly and final reports. Supervisors must also approve member timesheets in OnCorps Reports every two weeks, and submit their own supervision timesheets every two weeks. Supervisors must also submit in-kind documentation and report in- kind expenditures to the MPCA. Will host sites be responsible for training their Minnesota GreenCorps members? Minnesota GreenCorps members will be given basic training in AmeriCorps procedures and in the topic areas of their projects in September 2022, arranged by the MPCA. MPCA professional staff (and those from other State agencies) will also be available to provide a limited amount of guidance as “mentors” for Minnesota GreenCorps members. However, a majority of the training and ongoing supervision for day-to-day service will be provided by host sites. Will money be provided to the Minnesota GreenCorps members by the MPCA to implement their projects? No, host sites are expected to provide any needed materials or funds for the Minnesota GreenCorps members to implement their project activities. The MPCA pays the members’ living allowances, but does not have funds available to support projects. How much time will it take to supervise a Minnesota GreenCorps member? The minimum requirement is at least 0.10 FTE of a professional staff’s time to supervise one Minnesota GreenCorps member, or at least 4 hours per week. Supervision time may exceed this minimum requirement depending on project and member needs. Are Minnesota GreenCorps members considered employees of our organization? No, Minnesota GreenCorps members are not to be considered employees or volunteers of the host site, although they will be provided with office space, computer, and other support services. They should be referred to as “members” and the activities they carry out as “service.” Our organization is too small to host a Minnesota GreenCorps member. Can we submit a joint application with other local organizations and share the Minnesota GreenCorps member with them? It is possible for a small organization to involve another organization(s) in an application for a Minnesota GreenCorps member, but one organization must bear full responsibility for supervision, reporting, time-tracking, and other aspects of the Minnesota GreenCorps members’ work. Partnerships must be clearly defined. Will we be able to participate in the selection process of our Minnesota GreenCorps members? The MPCA will make selection decisions. Time constraints prevent active participation by host sites in the member selection process. Host sites are encouraged to invite strong local candidates to apply for member positions, but this does not guarantee that a member will be selected and/or placed with that host site. If we are provided with a Minnesota GreenCorps member in 2022-2023, can we apply again for another Minnesota GreenCorps member in future years? Dependent on future funding and a continued program, it will be possible for successful host sites to apply for Minnesota GreenCorps members in future years. Past performance will be taken into consideration. 122 Page 20 of 23 January 2022 | p-mgc2-03 Can one organization submit multiple applications? In an effort to allocate Minnesota GreenCorps member positions and resources to various communities, organization have historically not received more than two member positions and the MPCA anticipates a similar approach for the 2022-2023 program year. Organizations must submit an application for each member position request. Can Minnesota GreenCorps members assist businesses? An AmeriCorps member cannot provide a direct benefit to a for-profit entity. However, members may assist businesses with environmental practices when the primary goal is to improve the environment/community, and the business only benefits secondarily. Members may not assist businesses with coming into compliance or avoiding fines from any local, state, or federal environmental laws. We would like to apply for two members. Would we be more likely to be considered if we only asked for one? Applying for more than one member does not make you any more or less likely to be selected as a host site. You might, however, be selected as a host site but only awarded only one member. In an effort to allocate Minnesota GreenCorps member positions and resources to various communities, organization have historically not received more than two member positions and the MPCA anticipates a similar approach for the 2022-2023 program year. We were a previous host site. Do we need to obtain a new board resolution? Yes. Your previous board resolution applied only to that service year, so a new resolution must be obtained for the 2022-2023 service year. If we are selected, does the assigned member work on all four focus areas during their time with us or does the host city select one focus area and apply based on that selection? Host sites are expected to select one focus area for the project that a member will carry out, and identify that specific position type on their application. All positions allow for marginal function service activities where a member can assist with other sustainability-related tasks in the host community (not to exceed 20% or 340 service hours of the member’s time). What overhead expenses, outside of a workstation and vehicle (when needed), are host organizations responsible to provide? The MPCA does not charge a fee for participation in the Minnesota GreenCorps program. Host sites are expected to provide in-kind contributions in the form of supervision, office space, internet, telephone, and professional development costs associated with hosting a member. Host sites are expected to provide any needed materials or funds for the Minnesota GreenCorps members to implement their project activities. How does the candidate selection process work? Would we have the opportunity to review potential candidates’ education, work experience, and provide preference rating for the GreenCorps candidates? The MPCA administers the recruitment, application, and selection process for Minnesota GreenCorps members. Host sites do not participate in reviewing potential candidates or providing preference rating for the GreenCorps candidates. Time constraints prevent active participation by host sites in the member selection process. Potential host sites are encouraged to promote member service opportunities to individuals familiar with their organization and the community in which the member would be serving and also invite strong local candidates to apply for member positions, but this does not guarantee that a member will be selected and placed with that host site. Do we need to have our own 501(c) (3) status in order to apply? Eligible host sites include government entities, school districts, 501(c) (3) nonprofit organizations, and not for profit institutions of higher education. As part of the application process, nonprofit host site applicants will be required to provide proof of eligibility: 501(c) (3) status. 123 Page 21 of 23 January 2022 | p-mgc2-03 Do I understand correctly that the financial commitment of the host site is to provide the member with office space and necessary supplies and equipment to meet the objectives of their work plan? The financial commitment of the host site is to provide in-kind contributions in the form of supervision, office space, internet, telephone, vehicle or travel reimbursement (when required for service activities) and professional development costs associated with hosting a member. Host sites are expected to provide any needed materials or funds for the Minnesota GreenCorps members to implement their project activities. Is the expectation that the project fulfills all of the listed essential functions, just one, or most of them? It is not required that the project fulfills all of the listed essential functions, the essential and marginal functions are guidelines for project tasks. However, the service project must align with at least one outlined performance measure; alignment with two or more measures is encouraged. Our Board of Directors is not scheduled to meet until after the application deadline. Would it be permissible to submit the Board resolution after the application deadline? The resolution may follow after the application deadline; however, an expected timeline for submittal should be included in the application. The resolution must be obtained by the MPCA before an agreement can be executed with the host site. 124 Page 22 of 23 January 2022| p-mgc2-03 Appendix B. Host site requirement checklist Host site applicants: Please use the following checklist to verify your ability to participate in the Minnesota GreenCorps program. Eligible host sites must be able to respond “yes” to all of the following: Host site requirements Meets requirements Host site is an eligible entity (government entity, school district, not for profit institution of higher education, or 501(c)(3) non-profit). YES NO Host site has adequate space for the member including a phone with messaging, access to a computer that has internet and email, place to save work files electronically, access to printer and copier, is accessible to people with disabilities. YES NO Host site understands and ensures that the member is not replacing the work of staff. YES NO Host site supervisor will set a schedule with the member. YES NO Host site will provide on-site training to member. YES NO Host site will provide a comprehensive host site orientation to the member during the first week the member is on-site. YES NO Supervisor is able to meet with the member a minimum of 4 hours per week. YES NO Supervisor will ensure Minnesota GreenCorps member is not involved in any general site fundraising (including grant writing) or other activities prohibited by AmeriCorps (i.e., partisan activities, religious activities, labor organizing, etc.). YES NO Supervisor will furnish an in-kind documentation letter, which details the in-kind office space expenses and the supervisor’s hourly wage without fringe benefits. YES NO Supervisor will approve/submit all reporting on time which includes: • Member timesheets bi-weekly. • Supervisor in-kind hours bi-weekly. • Quarterly reports. YES NO Supervisor can attend host site orientation in September 2022. YES NO 125 Page 23 of 23 January 2022 | p-mgc2-03 Appendix C. Sample board resolution WHEREAS, (name of organization) has applied to host an AmeriCorps member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2022-2023 program year; and WHEREAS, if the MPCA selects (name of organization), the organization is committed to implementing the proposed project as described in the host site application, and in accordance with pre- scoped position description; and WHEREAS, the MPCA requires that (name of organization) enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities; BE IT RESOLVED THAT (name of organization) hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement and authorizes and directs (name of a position) to sign the grant agreement on its behalf. Print name of signing officer Title Signature of an officer with our governing body Date your governing body agreed to this resolution 126 www.pca.state.mn.us Minnesota Pollution Control Agency 651-296-6300 | 800-657-3864 or use your preferred relay service | Info.pca@state.mn.us January 2022 | p-mgc2-02a Available in alternative formats Sample green infrastructure improvements work plan Member activities Activity details/results INVENTORY: Inventory existing stormwater best management practices (BMPs). Member will audit existing stormwater BMP information, inventory non-recorded city stormwater BMPs, and conduct a landowner driven BMP inventory. Inventory information will be updated in the city database, mapped, and shared online. CHLORIDE REDUCTION: Conduct public outreach and education to public property owners and community residents about smart salting and chloride impacts. Work with public works to reduce road salt application, develop salting best management practices. Member will update and/or develop educational tools and conduct outreach to public property owners and community residents to reduce chloride application from residential and commercial properties. Member will review historic salt application data and work with Public Works Staff to reduce application of road salt through Smart Salt Training and by completing the Winter Maintenance Assessment tool (WMAt). Member will document historical trends of the city’s deicing material usage to help establish a 5-year plan of how to best reduce salt usage through the implemented BMPs. OUTREACH/EDUCATION: Develop educational materials and conduct outreach and education to public property owners/managers and affordable housing residents in vulnerable communities about the proper application, assessment, and science behind green infrastructure such as stormwater BMPs, alternative turf, and urban trees. Member will develop educational materials (such as one pagers, flyers, pamphlets), and engage 200-250 public property owners/managers and affordable housing residents in information sessions, educational activities, and participatory landscape planning, installation, and maintenance projects in their communities. SURVEYS: Conduct surveys of participants and stakeholders on knowledge and behavior. Member will develop and implement pre/post surveys to evaluate participant knowledge change and/or behavior change. IMPROVE PUBLIC LANDS/ VOLUNTEER EVENTS: Plan and implement volunteer events to improve public lands. Recruit, train, and engage community volunteers in the installation or maintenance of stormwater BMPs, including rain garden and/or boulevard bioswales, and/or native tree plantings in parks and/or on public lands. Member will mobilize 50-100 volunteers, organize and implement the installation and/or maintenance of up to 25 community rain gardens, pollinator gardens, and boulevard bioswales on public lands during up to 10 neighborhood events. Member will develop materials to publicize an Arbor Day Tree Planting event, recruit and mobilize 50-100 volunteers, and plan and execute the community planting of 100 trees. Through these initiatives, the member will improve up to 5 acres of public lands. 127 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 1 of 10 Minnesota GreenCorps Host Site Agreement Program Year 2022 - 2023 I. Purpose This Agreement is between the State of Minnesota, acting through its Commissioner of the Minnesota Pollution Control Agency (MPCA), 520 Lafayette Road North, St Paul, MN 55155, using the Minnesota GreenCorps Program, herein after referred to as “State” or “MPCA,” and <Insert host site name and address>, herein after referred to as the “Host Site.” The Agreement delineates the terms, conditions, and rules of participation in the Minnesota GreenCorps Program for the 2022- 2023 program year. II. Term of agreement Effective date: September 15, 2022, or the date the State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, whichever is later. Expiration date: August 15, 2023, or until all obligations have been satisfactorily fulfilled, whichever occurs first. III. Authorized representatives The MPCA’s Authorized Representative is Cristina Villella, Minnesota GreenCorps Program Coordinator, 520 Lafayette Road North, St Paul, MN 55155, 651-757-2580, cristina.villella@state.mn.us or her successor. The Host Site’s Authorized Representative is <Name, title, address, telephone number, email>, or his/her successor. If the Host Site’s Authorized Representative changes at any time during this Agreement, the Host Site must immediately notify the MPCA. The Host Site supervisor is: <Name, title, address, telephone number, email>, or successor. If the supervisor(s) changes at any time during this Agreement, the Host Site must immediately notify the MPCA. IV. Member position description The Host Site, along with listed partners, will provide direction, supervision, and resources for the following Minnesota GreenCorps member (Member) position (s) <Insert position title>. The MPCA is responsible for candidate selection, ensuring that selected members meet the eligibility requirements and qualifications outlined below. <Insert position description> Eligibility requirements • Must be a minimum of 18 years or older. • Must be a U.S. Citizen, U.S. National, or a lawful permanent resident alien of the U.S. • Must be eligible to serve an AmeriCorps service term. • Must consent to, and pass, a criminal history check. Doc Type: Agreement SWIFT #: 128 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 2 of 10 Qualifications Education A two-year Associate’s degree or completion of sophomore year in a four-year college program is required. A four-year Bachelor’s degree with a major or significant course work related to environmental protection, energy conservation and efficiency, urban planning, ecology or biology, or another relevant aspect of the Minnesota GreenCorps program is preferred. Work skills • Effective communication, presentation, and writing skills. • Ability to build and maintain relationships. • Ability to work well independently and on diverse teams. • Ability to take initiative and effectively manage projects. • Ability to research and organize information. • Functional computer skills: word processing, spreadsheet, database management. Interest/commitment • Demonstrated interest in environmental topics, including energy and water conservation, active transportation, urban planning, local foods, recycling, environmental education, etc. • Commitment to complete the 11 month (1,700 hour) AmeriCorps service term. Physical requirements • Most positions are primarily based in an office setting and require sitting, standing, and operating a computer and telephone. • Some positions may require light to moderate lifting, bending, stooping, pulling, kneeling, carrying, and use of hand tools. • Some positions may require the ability to work outdoors in adverse weather conditions, such as wind, rain, high or low temperatures on challenging terrain for up to 8 hours at a time. While Minnesota GreenCorps members will be selected for placement based on their qualifications and commitment to service, host sites must understand that Members are not necessarily bringing highly specialized skills to their position. The Members are participating in the Minnesota GreenCorps program in order to give back to their communities and gain valuable skills and experience in the environmental field. Host sites will often need to invest time in on-the-job training for the Members. V. Responsibilities of the MPCA The MPCA, acting through the Minnesota GreenCorps Program Coordinator, supporting staff, and management, is responsible for providing oversight to the Minnesota GreenCorps Program on a statewide level, including Member management, site management, and compliance with all AmeriCorps regulations. The Minnesota GreenCorps Program Coordinator is an employee of the MPCA. A. Member selection process 1. Interview: The MPCA will accept and screen all applications for Member positions. The MPCA will sort and review applications, and select candidates for interviews. 2. Selection: The MPCA will make selection decisions. The MPCA has the responsibility and authority to extend an offer for a position to an applicant, and will make the final selection decisions. 3. Criminal history checks: The MPCA will conduct required criminal history checks on applicants prior to their official start into the Minnesota GreenCorps Program. Member participation in the Minnesota GreenCorps Program is contingent upon passing all relevant criminal history checks. B. Member management 1. Member training: The MPCA is responsible for coordinating the logistics and scheduling the Member trainings that occur throughout the year. The MPCA will reimburse qualified travel expenses for Members to attend Minnesota GreenCorps-sponsored training. The member mileage reimbursement for these required training events is paid for entirely by the MN GreenCorps federally funded program budget through AmeriCorps. Member orientation(s) topics will include: AmeriCorps/Minnesota GreenCorps policies and procedures; OnCorps reports (the online reporting system for AmeriCorps programs); reporting requirements; training in topic areas; and safety, including right-to- know and emergency procedures. 129 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 3 of 10 2. Oversight: While the Host Site will provide day-to-day supervision, the MPCA will communicate regularly with the Host Site and site supervisor to ensure that the tasks and activities of the Member project align with the position description and goals of the Minnesota GreenCorps Program and the MPCA. The MPCA will work with the Member and host site to refine project measures throughout the term of service. The MPCA is also responsible for data compilation and reporting to interested parties including ServeMinnesota, the Corporation for National and Community Service (CNCS), MPCA management, and other interested parties. 3. Mentors: The MPCA will provide each Minnesota GreenCorps Member with a mentor that will provide technical assistance and support throughout the program year. 4. Member site visits: The MPCA will conduct up to two site visits during the year. Site visits will be scheduled by the MPCA with the Minnesota GreenCorps Member and site supervisor. 5. Monitoring program requirements: The Minnesota GreenCorps Program Coordinators will track and monitor each Member’s progress in completing program requirements. This includes monitoring Members’ service hours to ensure the Member will complete the minimum hour requirement by the end of program term. 6. Member personnel file: The MPCA will maintain a personnel file for each Member. 7. Member benefits: The MPCA is responsible for administering/overseeing Member benefits (as applicable) including: living allowance, health insurance and workers’ compensation. The MPCA will provide assistance to qualifying Members in receiving federal student loan forbearance, child care reimbursement, and education awards from the corresponding government entities that provide such benefits. The MPCA will also provide travel reimbursement for approved expenses. 8. Reasonable accommodation: A reasonable accommodation is any modification or adjustment to a job, practice, or work environment that makes it possible for an individual with a physical or mental disability to perform the essential functions of a job. The MPCA must provide such accommodations, upon request by Members with disabilities, unless doing so imposes undue financial or administrative burden to the program. 9. Member discipline: The MPCA will work closely with the Host Site supervisor regarding setting expectations and, if necessary, administering discipline for performance-related issues, including but not limited to: tardiness, failure to meet deadlines, failure to complete service position duties, etc. 10. Grievance procedures: The MPCA will ensure that Member work problems are appropriately resolved; when necessary, the MPCA will ensure that Grievance Procedures are administered as prescribed in the Member Service Agreement. 11. Site re-assignment: In the event that a Host Site environment becomes unsuitable for a Member to continue their service work, the MPCA reserves the right to terminate the site partnership and move the Member to another site, should an opportunity exist. C. Member suspension, release from service, and termination 1. Only the MPCA’s designated staff has the authority to suspend or release a Member either for cause or for compelling personal circumstances. Host Site supervisors must actively work with the MPCA to address performance issues before suspension or release from service is considered. 2. Terminating: Only MPCA’s designated staff has the authority to suspend or release a Member from service for disciplinary reasons. Site supervisors must actively work with the MPCA to address performance issues before termination is considered. D. Host Site management 1. Training: Host site orientation topics will include: AmeriCorps/Minnesota GreenCorps policies and procedures, OnCorps reports, and reporting requirements. 2. Site visits: The Minnesota GreenCorps Program Coordinators and/or other MPCA staff will conduct up to two site visits with each site. The site visits will review progress in relation to the expectations laid out in the Site Agreement, celebrate success, and provide assistance in problem solving. 3. Monitor and approve in-kind: The Minnesota GreenCorps Program Coordinator will monitor in-kind reports submitted to OnCorps by the Site Supervisor, and will approve in-kind reports once proper documentation is received. 4. Criminal history checks: The MPCA will conduct criminal history checks on host site supervisors prior to the start of the Minnesota GreenCorps Program. Site participation in the Minnesota GreenCorps Program is contingent upon passing all criminal history checks. 130 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 4 of 10 VI. Host Site responsibilities The Host Site, acting primarily through the Host Site supervisor, is responsible for the following: A. Member support and management 1. Member recognition: Minnesota GreenCorps members are not “employees” or “volunteers” of the host site. 2. Supervision: Provide day-to-day professional supervision of the Minnesota GreenCorps member(s), equating to at least 3.2 hours per week (0.08 full time employee [FTE]), per member. Set a daily schedule with the Minnesota GreenCorps member to ensure a full-time member is serving approximately 40 hours/week, and then hold the member accountable to this set schedule. 3. Provide appropriate safety training and personal protective equipment PPE, including right-to-know and emergency procedures. 4. Workspace, computer access, supplies, materials. Provide reasonable workspace for Members to complete the tasks of their project. This includes a desk, phone, computer, access to office supplies, access to a printer, copy machine, materials needed for Minnesota GreenCorps member projects (displays, fact sheets, manuals, etc.). Members must have regular access to the internet for Minnesota GreenCorps-related purposes (i.e., completing timesheets, using the Minnesota GreenCorps website, checking email) as well as to complete the tasks of their project. It is recommended the host site provide a host site email address to the Minnesota GreenCorps member if possible. Host sites must provide Members with necessary equipment to complete the tasks of their project from a remote location if teleservice is required. 5. On-site training: Invite the Minnesota GreenCorps member to participate in relevant on-site training and/or staff meetings. Minnesota GreenCorps members may record this time toward their service hours. 6. Member professional development: Host sites are encouraged to provide at least $150 towards Member professional development, such as attending conferences, seminars, workshops, trainings, etc. 7. Per AmeriCorps guidance, Minnesota GreenCorps members should provide in person service to the people and in the communities where they serve rather than performing service remotely. Therefore, teleservice should be rare and involve appropriate documentation, supervision, and oversight. If teleservice is deemed necessary by the host site organization, supervisor, and/or member, the member and supervisor must complete, submit and receive MPCA program staff approval a Temporary Teleservice Authorization form prior to the start of teleservice. In addition, the member and the supervisor must outline the member’s planned activities for the duration of teleservice, setting clear expectations, and identifying means to document progress and results. It is the supervisor’s responsibility to monitor both the member’s plans, progress, and outputs while they are serving off-site. 8. Work environment: Maintain a work environment that is welcoming, respectful, free of harassment and discrimination, and safe. Name badge: Provide the Member with a name badge, if required, according to the personnel policies of the host site. 9. Reasonable accommodation: Members with mental or physical disabilities have the right to request reasonable accommodations through their host site. The host site should work closely with the Minnesota GreenCorps Program Coordinator and the MPCA’s Human Resource Office to support and respond to such requests. 10. Grievance procedures: Discuss work problems with Members, engage in informal problem solving, and (if required) support the Grievance Procedures included in the Member Service Agreement. B. Insurance If the Members are using vehicles belonging to the Host Site organization to conduct business on behalf of the Minnesota GreenCorps Program, then the Host Sites’ vehicle insurance is primary. C. Supervisor responsibilities 1. Attend supervisor training: Supervisors are required to participate in a one-day Site Supervisor Orientation at the start of the program year to learn roles and responsibilities. If a host site supervisor is unable to attend the supervisor training, they must send another representative from the host site to receive proper training. 2. Approve timesheets: Verify the Member’s service hours by approving his or her timesheet online once every two weeks through the OnCorps Reports online system. Member timesheets must be approved by supervisors on time for the Member to receive his or her living allowance. 3. Participate in site visits: Participate in a bi-annual site visit facilitated by the Minnesota GreenCorps Program Coordinator. The purpose of the visit will be to review progress in relation to the expectations laid out in the Site Agreement, celebrate success, and provide assistance in problem solving. 4. Maintain open lines of communication: Maintain open lines of communication with the Minnesota GreenCorps member, Minnesota GreenCorps Program Coordinator, and MPCA professional staff in relation to the Member’s role and performance. 5. Discipline/termination (if necessary): Ensure that Members comply with the terms of the Member Service Agreement. Host sites must be involved with resolving work problems of Members and may be involved in the Grievance Procedures. The Host Site Supervisor must notify and work closely with the MPCA Human Resources 131 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 5 of 10 staff on disciplinary action. A site may not decide to terminate a Member. Only designated MPCA staff has the authority to suspend or release a Minnesota GreenCorps member from service for disciplinary reasons. 6. Complete performance evaluations: Complete a mid-year and end-of-year Member performance evaluation. 7. Submit in-kind documentation: Submit in-kind reports through the OnCorps Reports online system, and provide hard copy documentation. 8. Reportable and measurable outcomes: Oversee and approve the Member’s submission of quarterly updates to the MPCA on project progress on forms and a timeline determined by the MPCA, and a final report that includes lessons learned and project measures for success. VII. Prohibited activities for AmeriCorps members While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or CNCS, members may not engage in prohibited service activities, CFR § 2520.65: A. Attempting to influence legislation. B. Organizing or engaging in protests, petitions, boycotts, or strikes. C. Assisting, promoting, or deterring union organizing. D. Impairing existing Agreements for services or collective bargaining agreements. E. Engaging in partisan political activities or other activities designed to influence the outcome of an election to any public office. F. Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, platforms, political candidates, proposed legislation, or elected officials. G. Engaging in religious instruction; conducting worship services; providing instruction as part of a program that includes mandatory religious instruction or worship; constructing or operating facilities devoted to religious instruction or worship; maintaining facilities primarily or inherently devoted to religious instruction or worship; or engaging in any form of religious proselytization. H. Providing a direct benefit to: a. A business organized for profit b. A labor union, a partisan political organization c. A non-profit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 d. An organization engaged in the religious activities described above I. Conducting a voter registration drive or using CNCS funds to conduct a voter registration drive. J. Providing abortion services or referrals for receipt of such services. K. Clerical work or research unless such activities are incidental to the member’s direct service activities. L. Census activities. AmeriCorps members and volunteers associated with AmeriCorps grants may not engage in census activities during service hours. Being a census taker during service hours is categorically prohibited. Census-related activities (e.g., promotion of the Census, education about the importance of the Census) do not align with AmeriCorps State and National objectives. What members and volunteers do on their own time is up to them, consistent with program policies about outside employment and activities. M. Election and polling activities. AmeriCorps member may not provide services for election or polling locations or in support of such activities. N. Such other activities as CNCS may prohibit. Fundraising restrictions A. AmeriCorps members may raise resources directly in support of program service activities. B. Examples of fundraising activities AmeriCorps members may perform include, but are not limited to, the following: 1. Seeking donations of books from companies and individuals for a program in which volunteers teach children to read. 2. Writing a grant proposal to a foundation to secure resources to support the training of volunteers. 3. Securing supplies and equipment from the community to enable volunteers to help build houses for low-income individuals. 4. Securing financial resources from the community to assist in launching or expanding a program that provides social services to the members of the community and is delivered, in whole or in part, through the members of a community-based organization. 5. Seeking donations from alumni of the program for specific service projects being performed by current members. 132 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 6 of 10 C. AmeriCorps members may not: 1. Raise funds for living allowances or for an organization’s general (as opposed to project) operating expenses or endowment. 2. Write a grant application to the corporation or to any other federal agency. An AmeriCorps member may spend no more than 10% of his/her/their originally agreed-upon term of service, as reflected in the member enrollment in the National Service Trust, performing fundraising activities, per CFR § 2520.40. VIII. Nonduplication/nondisplacement A. Nonduplication: Corporation assistance may not be used to duplicate an activity that is already available in the locality of a program. And, unless the requirements of the nondisplacement clause (below) are met, Corporation assistance will not be provided to a private nonprofit entity to conduct activities that are the same or substantially equivalent to activities provided by a State or local government agency in which such entity resides, per CFR § 2540.100. B. Nondisplacement: 1. An employer may not displace an employee or position, including partial displacement such as reduction in hours, wages, or employment benefits, as a result of the use by such employer of a participant in a program receiving Corporation assistance. 2. An organization may not displace a volunteer by using a participant in a program receiving Corporation assistance. 3. A service opportunity will not be created under this chapter that will infringe in any manner on the promotional opportunity of an employed individual. 4. A participant in a program receiving Corporation assistance may not perform any services or duties or engage in activities that would otherwise be performed by an employee as part of the assigned duties of such employee. 5. A participant in any program receiving assistance under this chapter may not perform any services or duties, or engage in activities, that: i. Will supplant the hiring of employed workers. ii. Are services, duties, or activities with respect to which an individual has recall right pursuant to a collective bargaining agreement or applicable personnel procedures. 6. A participant in any program receiving assistance under this chapter may not perform services or duties that have been performed by or were assigned to any: i. Presently employed worker. ii. Employee who recently resigned or was discharged. iii. Employee who is subject to a reduction in force or who has recall rights pursuant to a collective bargaining agreement or applicable personnel procedures. iv. Employee who is on leave (terminal, temporary, vacation, emergency, or sick). v. Employee who is on strike or who is being locked out. IX. Harassment and non-discrimination policy The MPCA and the Minnesota GreenCorps Program do not discriminate with regard to race, color, creed, religion, national origin, sex, marital status, familial status, status with regard to public assistance, membership or activity in a local human rights commission, disability, age, sexual orientation, gender identity, gender expression, and genetic information. Harassment based on the protected class status listed in the paragraph above is also prohibited, including both overt acts of harassment and those acts that create a negative work environment. Discriminatory harassment is any behavior based on protected class status that is unwelcome and personally offensive and, thereby, may affect morale and interfere with the Member’s ability to perform. For example, harassment based on national origin has been defined by the U.S. Equal Employment Opportunity Commission as “Ethnic slurs and other verbal or physical conduct relating to an individual's national origin.” Sexual harassment has also been specifically defined by the Minnesota Human Rights Act, which states in regard to employment, that: “Sexual harassment” includes unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact or other verbal or physical conduct or communication of a sexual nature when: (1) submission to that conduct or communication is made a term or condition, either explicitly or implicitly, of obtaining employment; (2) submission to or rejection of that conduct or communication by 133 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 7 of 10 an individual is used as a factor in decision affecting that individual's employment; or (3) that conduct or communication has the purpose or effect of substantially interfering with an individual's employment, and in the case of employment, the employer knows or should know of the existence of the harassment and fails to take timely and appropriate action. Discriminatory harassment may occur: 1) among peers or coworkers, 2) between managers and subordinates, or 3) between Members and the public. A. AmeriCorps program civil rights policy The Corporation for National and Community Service (CNCS) has zero tolerance for the harassment of any individual or group of individuals for any reason. CNCS is committed to treating all persons with dignity and respect. CNCS prohibits all forms of discrimination based upon race, color, national origin, gender, age, religion, sexual orientation, disability, gender identity or expression, political affiliation, marital or parental status, or military service. All programs administered by, or receiving Federal financial assistance from CNCS, must be free from all forms of harassment. Whether in CNCS offices or campuses, in other service-related settings such as training sessions or service sites, or at service-related social events, such harassment is unacceptable. Any such harassment, if found, will result in immediate corrective action, up to and including removal or termination of any CNCS employee or volunteer. Recipients of Federal financial assistance, be they individuals, organizations, programs and/or projects are also subject to this zero tolerance policy. Where a violation is found, and subject to regulatory procedures, appropriate corrective action will be taken, up to and including termination of Federal financial assistance from all Federal sources. Slurs and other verbal or physical conduct relating to an individual’s gender, race, ethnicity, religion, sexual orientation or any other basis constitute harassment when it has the purpose or effect of interfering with service performance or creating an intimidating, hostile, or offensive service environment. Harassment includes, but is not limited to: explicit or implicit demands for sexual favors; pressure for dates; deliberate touching, leaning over, or cornering; offensive teasing, jokes, remarks, or questions; letters, phone calls, or distribution or display of offensive materials; offensive looks or gestures; gender, racial, ethnic, or religious baiting; physical assaults or other threatening behavior; or demeaning, debasing or abusive comments or actions that intimidate. CNCS does not tolerate harassment by anyone including persons of the same or different races, sexes, religions, or ethnic origins; or from a CNCS employee or supervisor; a project, or site employee or supervisor; a non-employee (e.g., client); a co-worker or service member. I expect supervisors and managers of CNCS programs and projects, when made aware of alleged harassment by employees, service participants, or other individuals, to immediately take swift and appropriate action. CNCS will not tolerate retaliation against a person who raises harassment concerns in good faith. Any CNCS 7 employee who violates this policy will be subject to discipline, up to and including termination, and any grantee that permits harassment in violation of this policy will be subject to a finding of non-compliance and administrative procedures that may result in termination of Federal financial assistance from CNCS and all other Federal agencies. Any person who believes that he or she has been discriminated against in violation of civil rights laws, regulations, or this policy, or in retaliation for opposition to discrimination or participation in discrimination complaint proceedings (e.g., as a complainant or witness) in any CNCS program or project, may raise his or her concerns with our Office of Civil Rights and Inclusiveness (OCRI). Discrimination claims not brought to the attention of OCRI within 45 days of their occurrence may not be accepted in a formal complaint of discrimination. No one can be required to use a program, project or sponsor dispute resolution procedure before contacting OCRI. If another procedure is used, it does not affect the 45-day time limit. OCRI may be reached at 202-606-7503 (voice), 202-606-3472 (TTY), eo@cns.gov, or through http://www.nationalservice.gov/. B. Complaint procedures Members have the right to report a concern or complaint about discrimination or discriminatory harassment to their Host Site supervisor, the MPCA’s Minnesota GreenCorps Program Coordinators, the MPCA Community and Business Assistance Development Manager, or to the MPCA Human Resources Department. In fulfilling the obligation to maintain a positive and productive work environment, Host Site supervisors, the MPCA’s Minnesota GreenCorps staff, and the MPCA Human Resources Department are expected to address or report any suspected discrimination or discriminatory harassment. The following is the contact information for the MPCA Human Resources Office: Human Resources Office Minnesota Pollution Control Agency 520 Lafayette Road North Saint Paul, MN 55155 651-757-2587 (voice) Kellie.McNamara@state.mn.us (email) 134 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 8 of 10 Members also have a right to contact other local, state, and federal government agencies, including: Office of Civil Rights and Inclusiveness Corporation for National and Community Service 1201 New York Avenue, NW Washington, D.C. 20525 202-606-7503 (voice); 202 565-2799 (TTY) 202-565-3465 (fax); eo@cns.gov (email) C. Retaliation It is unlawful to retaliate against any person who, or organization that, files a complaint about such discrimination. In addition to filing a complaint with local and state agencies that are responsible for resolving discrimination complaints, Members may bring a complaint to the attention of CNCS. X. In-kind contributions The MPCA does not charge a fee for participation in the Minnesota GreenCorps program. Per AmeriCorps regulations, host sites cannot provide financial contributions to the member; supplementing the member stipend or other costs of living (e.g., housing) is prohibited. However, host sites are expected to provide in-kind contributions in the form of supervision (calculation based on hourly wage excluding fringe benefits), operating costs (office space, internet, telephone), and professional development costs associated with hosting a member. The expected contribution for hosting one member is $6,800, broken down into the following categories: Category Estimated minimum contribution per member Supervision (at least 4 hours per week) $5,000 Professional development (trainings, conference registration, networking events, or other opportunities) $300 Operating costs (office space, internet connection, phone connection, computer purchase or rental, office equipment) $1,500 Host sites will be required to verify all in-kind contributions, including how expenses were calculated. Host site supervisors are required to report their in-kind supervision hours in OnCorps Reports, the online system for Minnesota AmeriCorps programs. In-kind contributions cannot be provided from a federal source of funds, unless permission has been provided from the granting federal agency. Host sites are expected to maintain any source documentation for seven years. XI. Recital A. Under Minn. Stat. § 15.061 the State is empowered to engage such assistance as deemed necessary. B. The State is in need of agreeing upon rules of participation, roles, and responsibilities for Host Sites. C. The Host Site represents that it is duly qualified and agrees to perform all services described in this Contract to the satisfaction of the State. XII. Survival of terms The following clauses survive the expiration or cancellation of this Contract: Indemnification; State audits; Government data practices; Governing law, jurisdiction, and venue; and Data disclosure. A. Indemnification In the performance of this Contract by Host Site, or Host Site’s agents or employees, the Host Site must indemnify, save, and hold harmless the State, its agents, and employees, from any claims or causes of action, including attorney’s fees incurred by the State, to the extent caused by Host Site’s: 1. Intentional, willful, or negligent acts or omissions. 2. Actions that give rise to strict liability. 3. Breach of contract or warranty. The indemnification obligations of this section do not apply in the event the claim or cause of action is the result of the State’s sole negligence. This clause will not be construed to bar any legal remedies the Host Site may have for the State’s failure to fulfill its obligation under this Contract. 135 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 9 of 10 B. State audits Under Minn. Stat. § 16C.05, subd. 5, the Host Site’s books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Contract. C. Government data practices Government data practices. The Host Site and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. ch. 13, (or, if the State contracting party is part of the Judicial Branch, with the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same may be amended from time to time) as it applies to all data provided by the State under this Contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Host Site under this Contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data governed by the Minnesota Government Practices Act, Minn. Stat. ch. 13, by either the Host Site or the State. If the Host Site receives a request to release the data referred to in this clause, the Host Site must immediately notify and consult with the State’s Authorized Representative as to how the Host Site should respond to the request. The Host Site’s response to the request shall comply with applicable law. D. Governing law, jurisdiction, and venue Minnesota law, without regard to its choice-of-law provisions, governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. E. Data disclosure Under Minn. Stat. § 270C.65, subd. 3 and other applicable law, the Host Site consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state agencies, and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state laws which could result in action requiring the Host Site to file state tax returns, pay delinquent state tax liabilities, if any, or pay other state liabilities. XIII. Certification • This Agreement serves as a binding contract between the Host Site and the MPCA for the 2022-2023 program year. The terms of this Agreement will end on August 15, 2023. The MPCA may cancel this Agreement at any time, with or without cause, upon 30 days’ written notice to the Host Site. Amendments to this Agreement may be made only with the consent of both parties and shall be done in writing. • If a Member exits the Minnesota GreenCorps Program early either for cause or compelling personal circumstances, or is relocated to a different Host Site, this agreement will automatically end on the last day of the Member’s service at this Host Site. • Failure to adhere to policies or to fulfill responsibilities outlined in this Agreement will become part of the selection criteria in the event of a re-application process for future year programs. • Termination for insufficient funding. The State may immediately terminate this Agreement if it does not obtain funding from ServeMinnesota or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the work scope covered here. Termination must be by written or fax notice to the Host Site. The State is not obligated to pay for any work performed after notice and effective date of termination. However, the Host Site will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature or other funding source not to appropriate funds. The State must provide the Host Site notice of the lack of funding within a reasonable time of the State's receiving that notice. • By signing this Agreement, I acknowledge that I have read, understand and agree to all terms and conditions of this Agreement. 136 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • Use your preferred relay service • Available in alternative formats p-mgc2-09a Page 10 of 10 Host Site The Host Site certifies that the appropriate persons have executed the Agreement on behalf of the Host Site as required by applicable articles, bylaws, resolutions, or ordinances. Host Site Authorized Representative Print name: Title: Signature: Date: Minnesota Pollution Control Agency (with delegated authority) Print name: Title: Signature: Date: 137 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: MARCH 21, 2022 RESOLUTION NO: 2022-XX MOTION BY: SECONDED BY: A RESOLUTION TO ENTER INTO A HOST SITE AGREEMENT WITH THE MPCA FOR A MINNESOTA GREENCORPS MEMBER IN THE 2022-2023 PROGRAM YEAR WHEREAS, the City of Chanhassen is applying to host an AmeriCorps member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2022-2023 program year; and WHEREAS,if the MPCA selects Chanhassen, Chanhassen is committed to implementing the proposed work plan as described in the host site application, and in accordance with pre-scoped position description; and WHEREAS,the MPCA requires that Chanhassen enter into a host site agreement with the MPCA that identifies the terms, conditions, roles and responsibilities. NOW, THEREFORE, BE IT RESOLVED that the City of Chanhassen hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all the terms, conditions, and matching provisions of the host site agreement. BE IT FURTHER RESOLVED that the Chanhassen City Council authorizes and directs the City Manager to sign the grant agreement on its behalf. PASSED AND ADOPTED by the Chanhassen City Council this 21st day of March, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 138 City Council Item March 21, 2022 Item Ordinance XXX: Amend Economic Development Commission terms; and Resolution 2022-X: Amend Economic Development Commission Bylaws relative to Commissioners' Terms. File No.Item No: D.6 Agenda Section CONSENT AGENDA Prepared By Bob Generous, Senior Planner Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council adopts an Ordinance amending Economic Development Commission terms, and adopts a Resolution amending Economic Development Commission Bylaws relative to commissioners' terms." Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY Amend Economic Development Commission's terms to three years per appointment. BACKGROUND When originally established, members of the commission were appointed by the city council for staggered terms of two three-years terms and three two-year terms expiring on March 31 of each year. With the appointment of commissioners this year, the staggered nature of appointments will be retained while providing three-year terms for all members to promote continuity on the commission. DISCUSSION 139 BUDGET RECOMMENDATION Staff recommends adoption of the attached ordinance and resolution establishing three-year terms for all commissioners. ATTACHMENTS Ordinance Amending Economic Development Commission Terms Resolution Adopting amended Economic Development Commission Bylaws 140 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA ORDINANCE NO. XXX AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, OF THE CHANHASSEN CITY CODE THE CITY COUNCIL OF THE CITY OF CHANHASSEN, MINNESOTA ORDAINS: Section 1.Chapter 2, Article IV, Division IV-1, Sec. 2-46.13 (b) of the Chanhassen City Code is amended as follows: Sec. 2-46.13. – Economic development commission. (b) Membership. The economic development commission consists of five members appointed by the city council. The members will be a combination of residents and representatives of the business community. Members of the commission are appointed by the city council for staggered terms of two three-year terms and three two-year terms three years expiring on March 31 of each year. Section 2. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED this 21 st day of March, 2022 by the City Council of the City of Chanhassen, Minnesota Kim Meuwissen, City Clerk Elise Ryan, Mayor (Ordinance XXX published in the Chanhassen Villager on ____) 141 1 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 21, 2022 RESOLUTION NO:2022- XX MOTION BY: SECONDED BY: RESOLUTION ADOPTING THE CHANHASSEN ECONOMIC DEVELOPMENT COMMISSION BYLAWS WHEREAS,the City Council adopted an ordinance amending Chapter 2 of the City Code establishing the creation of an Economic Development Commission on June 10, 2019; and WHEREAS,the City Council adopted by ordinance the creation of a five-member Economic Development Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council of Chanhassen, Minnesota, adopts the attached amended bylaws for the Chanhassen Economic Development Commission. PASSED AND ADOPTED by the Chanhassen City Council this 21 st day of March, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 142 City Council Item March 21, 2022 Item City Commission and Park & Recreation Referendum Task Force Appointments File No.Item No: D.7 Agenda Section CONSENT AGENDA Prepared By Kim Meuwissen, City Clerk Reviewed By Laurie Hokkanen 143 SUGGESTED ACTION "The Chanhassen City Council appoints the following commissioners for three-year terms ending March 30, 2025: Planning Commission Edward Goff Perry Schwartz Ryan Soller Park & Recreation Commission Dan Eidsmo Matthew Kutz Economic Development Commission Duke Zurek Chris Freeman Stacy Goff Environmental Commission Kaisa Buckholz Scott Grefe Senior Commission Bhakti Modi Ruth Lunde Kara Cassidy and appoints the following applicants to the Park and Recreation Referendum Task Force: Referendum Task Force Karey White Dave Lepper Josh Kimber Doug Ahmann Scott Grefe Aaron Brady Motion Type Simple Majority Vote of members present 144 Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION Staff recommends the City Council make appointments to City Commissions and the Park & Recreation Referendum Task Force. ATTACHMENTS 145 City Council Item March 21, 2022 Item Fire Department Update File No.Item No: F.1 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Ana Fatturi, Fire Inspector/Admin Specialist Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY Monthly Fire Department Update with Call Data from February 2022. BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 146 Narrative Tables and Charts 147 TO: Laurie Hokkanen, City Manager FROM: Don Johnson, Fire Chief DATE: March 21, 2022 SUBJ: Monthly Fire Department Update Fire Department Staffing Department staffing is at 33 paid on-call firefighters with two firefighters on extended medical leave and scheduled to be back in April. The 7 new candidates continue to work through their hiring steps. Paid on Call Fire Captain Interviews were conducted on March 10. We have extended offers to H. Jerome Coyne, Keegan Geske, Rob Frisbie and Greg Hayes. Effective date will be April 1. Fire Department Response The fire department responded to (65) calls for service in February. Call Breakdown for the month: 2 Chief Only 17 Day Only 25 Duty Crew 21 General Alarms Significant calls included the following:  (5) Fire Response  Car Fire on Hwy 212  Mutual Aid Response to Minnetonka for house fire  Mutual Aid Response to Eden Prairie SW Bus Garage Fire  Construction equipment Fire on Flamingo Drive  Small oven fire on Chaparral Lane 148 Laurie Hokkanen Fire Department Update Page 2 EMS Response Data: Total EMS Responses = 49  Difficulty Breathing (11), Serious Medical (7), Traumatic Injury (6)  Motor Vehicle Accidents w/Injury (3), Motor Vehicle Accidents w/out Injury (1) Primary Actions Reported  Check for injuries or symptoms 4  Assessment and vitals 12  Assessment, vitals, and intervention 3  Packaging and Loading for Transport 16  Cancelled en route by ALS provider 1  No patient contact 5 Fire Units Arrived Prior to Ridgeview 25 COVID Suspected/Confirmed 1 Other Activities  The newly acquired Self Contained Breathing Apparatus were deployed into all fire department vehicles and the West Water Treatment Plant on March 5.  We provided citywide coverage for Chaska Fire on Mar 5 so they could attend their annual awards banquet  Assistant Chief(s) Nutter and White Assisted Chaska Fire fireground ICS training on Mar 7  Assistant Chief White and I assisted with fireground incident command training for several metro departments Mar 11-13  Assistant Chief Nutter and Firefighter/Fire Inspector Fatturi attended Fire Code Updates class sponsored by the Minnesota State Fire Marshal’s Office Fire Training  On Line OSHA Required Trainings were assigned for the month of March  Emergency Vehicle Operations training began with a large group lecture on March 14. In April, group of operators will head to St. Cloud for practical skills training on a closed track.  Assisted with Hands On CPR/AED Training for all Public Works Staff in two sessions in March 149 Laurie Hokkanen Fire Department Update Page 3 Fire Marshal Council Update Plan Reviews/Permits Issued: 7  (4) Commercial Buildings  (2) Sprinkler Plan Reviews  (1) Fire Alarm Fire Inspections – Construction related: 10  Initial rough-in inspections were conducted at the new apartment building at Lake Place Senior. Fire Inspections – Annual: 15  All businesses in Market Square,  Axel’s Restaurant  Gas Stations. Fire Code Issues: No major issues to report. 150 0 20 40 60 80 100 120 Dec Jan Feb Calls by Type and Month Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 80 75 65 79 77 74 78 82 65 84 75 83 59 66 83 78 81 91 120 105 117 86 87 105 94 65 20 40 60 80 100 120 140 Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Chanhassen Fire Department Calls By Month Comparison 2020 2021 2022 151 753 921 1,002 917 1,078 984 400 500 600 700 800 900 1000 1100 1200 2017 2018 2019 2020 2021 2022 Projected Calls for Service by Year Rescue & Emergency Medical Service 74% Alarm Calls 11% Good Intent Call 5% Hazardous Condition 4% Service Call 2% Fire 4% 2022 Calls for Service by % of Call Type Rescue & Emergency Medical Service Alarm Calls Good Intent Call Hazardous Condition Service Call Fire 152 0 50 100 150 200 250 300 4‐8a 8‐12p 12‐4p 4‐8p 8‐12a CALLS BY TIME OF DAY 2019 2020 2021 2022 S 12% M 18% T 12% W 11% TH 13% F 15% Sa. 19% 2022 CALLS BY DAY OF WEEK 153 Elite chanhassenfire Incident Type Report (Summary) Basic Incident Type Code And Description (FD1.21) Total Incidents Total Incidents Percent of Incidents Total Property Loss Total Content Loss Total Loss Total Loss Percent of Total Incident Type Category (FD1.21): 1 - Fire 111 - Building fire 2 3.08% 113 - Cooking fire, confined to container 1 1.54%0.00 0.00 0.00 0.00% 131 - Passenger vehicle fire 1 1.54%33,000.00 0.00 33,000.00 97.06% 162 - Outside equipment fire 1 1.54%1,000.00 0.00 1,000.00 2.94% Total: 5 Total: 7.69%Total: 34,000.00 Total: 0.00 Total: 34,000.00 Total: 100.00% Incident Type Category (FD1.21): 3 - Rescue & Emergency Medical Service Incident 32112 - Medical Alarm 1 1.54% 32113 - Suicide Attempt 1 1.54% 32114 - Serious Medical 7 10.77% 32115 - General Medical 1 1.54% 32117 - Diabetic Emergency 1 1.54% 32118 - Medical Other 2 3.08% 3212 - Unconscious/Unresponsive 5 7.69% 3213 - Difficulty Breathing 11 16.92% 3214 - Stroke 3 4.62% 3215 - Seizure 2 3.08% 3216 - Overdose 1 1.54% 3217 - Allergic Reaction 3 4.62% 3219 - Traumatic Injury/Head Injury/Severe Burn 6 9.23% 322 - Motor vehicle accident with injuries 3 4.62% 324 - Motor vehicle accident with no injuries. 1 1.54% 353 - Removal of victim(s) from stalled elevator 1 1.54% Total: 49 Total: 75.38%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 4 - Hazardous Condition (No Fire) 424 - Carbon monoxide incident 1 1.54% Total: 1 Total: 1.54%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 5 - Service Call 553 - Public service 1 1.54% 554 - Lift Assist 1 1.54% Total: 2 Total: 3.08%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 6 - Good Intent Call 6111 - EMS Dispatched and cancelled en route 2 3.08% 622 - No incident found on arrival at dispatch address 1 1.54% Total: 3 Total: 4.62%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Incident Type Category (FD1.21): 7 - False Alarm & False Call 731 - Sprinkler activation due to malfunction 1 1.54% 743 - Smoke detector activation, no fire - unintentional 3 4.62% 744 - Detector activation, no fire - unintentional 1 1.54% Total: 5 Total: 7.69%Total: 0.00 Total: 0.00 Total: 0.00 Total: 0.00% Total: 65 Total: 100.00%Total: 34,000.00 Total: 0.00 Total: 34,000.00 Total: 100.00% Printed On: 03/01/2022 07:14:23 AM1 of 1 154 ³CH ±"F) "F) Rice Lake Lake Riley Lake Susan Rice Marsh Lake Ann Lake St. Joe Harrison Lake Lake Lucy Lotus Lake Clasen Lake Lake Minnewashta Christmas Lake Rice Lake ST18 ST14 ST15 ST17 ST61 SA5 SA7 SA5 SA101 SA41 )212 AudubonRdPowersBlvdChanhassen RdArboretum Blvd Pioneer TrlHazeltine BlvdGalpinBlvdH w y212Hwy 212MarketBlvd GreatPlainsBlvdHwy 7Powers BlvdLymanBl vdArb o r e t u m B l v d Flying C l o u d D r C o R d 1 0 1 ST101 ST101 GH117 Document Path: K:\Departments\Fire\FireIncidents_RMS\2022-02(February)\2022-02(February).aprxDate Created: 3/1/2022 Created By: City of Chanhassen - Fire Department µ0 4,000 Feet 0 0.5 Mile City of Chanhassen Fire Calls for Service - February 2022 Calls For Service - February (65)³CH ±City Hall "F)Fire Station Railroad Rivers Lakes Parks Parcel Boundaries Fire Box Alarm Zones North Box South Box West Box 155 City Council Item March 21, 2022 Item Law Enforcement Update and 2021 Annual Report File No.Item No: F.2 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Lance Pearce, Lieutenant, CCSO Reviewed By Laurie Hokkanen SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS Chanhassen City Council Meeting 3 10 22 156 February 2022 Breakdown Comparison of Metrics 2019-2022 February 2022 Nibrs Activity Codes 3 Year Review 2019-2021 157 Page 1 Memo TO:Mayor Ryan and Chanhassen City Council members FROM: Lieutenant Lance Pearce DATE: March 10, 2022 RE: Law Enforcement Update Attached are the agenda items for the City of Chanhassen council meeting March 21, 2022 for your review and consideration. 1. Carver County Sheriff’s Office City of Chanhassen February 2022 Calls for Service Summary; Group A, Group B, Non-Criminal, Traffic and Administrative. 2. Carver County Sheriff’s Office City of Chanhassen February 2022 Arrest Summary. 3. Carver County Sheriff’s Office City of Chanhassen February 2022 Citation Summary. 4. Staffing update: One vacancy for the city contract and open SRO 5. Training update: Staff will be completing First Aid/ CPR training in March Lieutenant Chanhassen Office 158 February 2022 Carver County Sheriff’s Office City of Chanhassen Call for Service Total Patrol Activity=670 43 8 324 Felony Misdemeanor Non Criminal Traffic February 2022 Types of Calls CFS=670 295 4 23 8 8 February 2022 Group A Assault Theft Drug Other 159 0 10 20 30 40 50 60 70 80 February 2022 Non Criminal 13 171 29 53 Driving Complaint Traffic Stops Crashes Citations Traffic 160 161 162 163 Comparison of Metrics 2019-2022 0 1 2 3 4 5 6 7 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Domestic Assault by Month 2019 Domestic Assault by Month 2020 Domestic Assault by Month 2021 Domestic Assault by Month 2022 Domestic Assault by Month 0 5 10 15 20 25 30 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mental Health by Month 2019 Mental Health by Month 2020 Mental Health by Month 2021 Mental Health by Month 2022 Mental Health by Month 164 0 10 20 30 40 50 60 70 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Fraud/ Theft by Month 2019 Fraud/ Theft by Month 2020 Fraud/ Theft by Month 2021 Fraud/ Theft by Month 2022 Fraud/ Theft by Month 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 CARVER COUNTY SHERIFF’S OFFICE CITY OF CHANHASSEN LT. LANCE PEARCE 3 Year Review 2019-2021 182 Total Criminal Offenses Group A and B Crimes combined 699 in 2018 Increasing trend in Crimes Mostly in property offenses 689 797 763 620 640 660 680 700 720 740 760 780 800 820 2019 2020 2021 Crimes 183 Medicals 2020 anomaly Addressing resource allocation with FD 933 862 1026 750 800 850 900 950 1000 1050 2019 2020 2021 Medicals 184 Mental Health CFS Increase of 24% , 20% per year Mental Health Co-responder in 2020 Presentation to Council in 2021 120 149 179 0 20 40 60 80 100 120 140 160 180 200 2019 2020 2021 Mental Health 185 Time Spent on Mental Health Numbers of CFS are trending up overall but down from 2020 Avg per call increased based on time and f/u from co-responder in 2020 Hours/call average: 2019= 1.95 2020= 3.06 2021= 2.28 0 50 100 150 200 250 300 350 400 450 500 2019 2020 2021 Total Hours 186 Mental Health Services in Chanhassen and the county as a whole have increased CITY OF RESIDENCE (Only Carver County) per client’s home address 2018 2019 2020 2021 Carver 33 47 48 63 Chanhassen 102 79 116 138 Chaska 269 273 266 321 Cologne 22 29 27 29 Hamburg 4 9 3 8 Mayer 10 16 11 17 New Germany 1 14 10 14 Norwood Young America 66 62 43 43 Victoria 23 41 33 58 Waconia 121 138 132 173 Watertown 80 62 76 80 Combined Total 731 770 765 944 Total face to face client evaluations 1203 1172 1159 1474 187 Sheriff’s Office Initiatives to address Mental Health All deputies will attend 40 CIT training in second year of employment All deputies will attend 40 CIT training in second year of employment Annual mental health/ de-escalation and conflict resolution required by POST Autism training added 2021 Annual mental health/ de-escalation and conflict resolution required by POST Autism training added 2021 Mental health Co-responder implemented 2020Mental health Co-responder implemented 2020 Mental health crisis staff imbedded in dispatch in 2020. Having staffing challenges as with others in government jobs Mental health crisis staff imbedded in dispatch in 2020. Having staffing challenges as with others in government jobs LP1 188 Slide 7 LP1 Lance Pearce, 2/15/2022 189 Burglary and Robbery *Property Crime vs. Person Crime* Burglaries Robberies 15 26 28 0 5 10 15 20 25 30 2019 2020 2021 190 Theft and Vehicle Theft What do we know? Theft Vehicle Theft 143 245 225 0 50 100 150 200 250 300 2019 2020 2021 4 10 13 0 2 4 6 8 10 12 14 2019 2020 2021 191 Fraud Continue to be significant- What are they?? IRS Tax fraud- SS number Unemployment fraud- COVID related Stolen CC, debit card, DL purchases 84 154 146 0 20 40 60 80 100 120 140 160 180 2019 2020 2021 192 Assault/ Sex Crimes Assault Sex Crimes 0 10 20 30 40 50 60 2019 2020 2021 0 2 4 6 8 10 12 14 2019 2020 2021 193 DUI and Drug Offenses 0 10 20 30 40 50 60 70 80 2019 2020 2021 Driving Under the Influence 0 20 40 60 80 100 120 140 2019 2020 2021 Drug Offenses 194 Domestics 33 30 6361 34 95 81 33 114 0 20 40 60 80 100 120 Domestic w/o charge Domestic Assault Total Domestic 2019 2020 2021 195 Police Reports 1332 1542 1744 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2019 2020 2021 Reports 196 Arrests White- Physical arrest/ brought to jail Black- Charged by citation Yellow- Warrant issued 0 100 200 300 400 500 600 2019 2020 2021 Arrest types Custodial Citation Warrant 197 Cases assigned to Misd. Investigator 0 20 40 60 80 100 120 140 2019 2020 2021 Investigations report Assigned Closed Cleared 198 Total Patrol Activity 0 2000 4000 6000 8000 10000 12000 14000 16000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Patrol Activity 199 August 5th, 2021 •ICR#21021224 – at 0334 hours - possible car prowlers in the area. •ICR#21021225 – at 0348 hours - vehicle break in and residential burglary. •ICR#21021227 – at 0435 hours – Theft from vehicle. •ICR#21021228 - at 0641 hours – vehicle break in and residential burglary. ICR#21021229 - at 0714 hours – vehicle break in and residential burglary. •ICR#21021235 – at 0833 hours – vehicle break in and theft from vehicle. ICR#21021245 – at 0943 hours - theft from vehicle. •ICR#21021250 – at 1002 hours – vehicle break in and residential burglary. ICR#21021298 – at 1852 hours – Found property pertaining to theft/burglary. •ICR#21021306 – at 1958 hours – theft from vehicle. TOTAL TIME SPENT ON CALLS FOR SERVICE :+/- 9 hours 200 Investigations/Detectives Involvement Review all reports for these incidents to determine connection to same suspect(s) based on locations and methods Coordinate retrieval of any available surveillance video, retrieves video, reviews video, and issues crime alerts statewide Conduct possible suspect surveillance Attend multi-agency information sharing meetings Review electronic evidence from search warrants 201 Investigations/Detectives Involvement •Review Pawn Shop activity for stolen items – •Review suspect social media accounts – •Involvement of additional law enforcement agencies due to additional crimes being uncovered – •Evidence sent to State Crime Lab – •Consult with prosecution for charges – •Completion of formal charging requests – •In multiple incidents suspects have been charged •In multiple incidents suspects have been ID’ed and waiting on forensics for charging •Property, including stolen safe, recovered and returned to owners •Some incidents were unable to have suspects positively ID’ed, but they are suspected 202 Approximate Total Time Spent on Burglary/Theft : 72 Hours 203 Chanhassen Homicide Occurred on May 8th Joseph Ness is currently still in custody May 8th Deputies/ FD respond at 2:20PM to a fire alarm at an address on Landings Drive Enroute dispatch airs that a shooting has taken place at the address Suspect was apprehended nearby Investigation showed a homicide had taken place in the residence from hundreds of rounds of ammunition that were shot inside. In August, Joseph Ness was charged by Grand Jury Indictment with First Degree Premeditated Murder of his sister, Noelle Ness We were assisted by several LE and Fire agencies 204 A ‘NORMAL’ 4TH OF JULY CELEBRATION 205 Chanhassen Drowning The body of a 13-year-old Bloomington girl was recovered from Lake Minnewashta in Chanhassen Initial call was at 3:39PM Victim was last seen on a float between two boats that were anchored in front of residences on Red Cedar Point Victim last seen on the float and disappeared Numerous agencies assisted in the call for service to include the Minnesota Department of Natural Resources ,Hennepin County Sheriff’s Office Water Patrol, Fire departments from several cities Recovered by the Dive Team at about 6:30PM Most likely had a medical event in the water July 24, 2021 206 Mutual Aid Response Child dies after being found in pond in Chaska Chaska Police respond on August 7th to a missing 5-year-old boy in the 800 block of Walnut Place Deputies and K-9 Sergeant Nate Mueller assisted in this search of the nearby area based in information from relatives Child found a short time later deceased in the Brickyard Clayhole 207 Mutual Aid response to Victoria Deputies August 7th, 2021 Deputies respond to a plane crash in downtown Victoria at 5:45PM. Deputy one scene in 1 minute Plane crashed in vacant lot and debris went into the nearby house All 3 occupants in the plane perished in crash Larger scene because of the debris and trajectory Investigated by NTSB Initial conclusion flying from Alexandria Mn to Flying Cloud Airport. Initial finding was portions of the planes tail had fallen off resulting in the crash. Scene was secured for 2 days and several public safety agencies assisted 208 Policing/ Public Safety Statewide Trends Crime stats have increased statewide- Chanhassen has a slight increase mostly in property crimes Fatal Crashes are up significantly 497 statewide most since 2007! Carver County 2019=5 2020=5 2021=13 Contributing factors: Speed, Impairment and Distraction Chanhassen=0 since 2015 Stolen vehicles have increased Police Pursuits- Carver County Sheriff: 2019=9 2020=21 2021=10 Changed Pursuit Policies and practices 209 Policing/ Public Safety Statewide Trends Water safety incidents have increased (Boating fatalities/non-boating fatalities/ non-fatal boating accidents) 2011-18 avg 119, 2019 saw 135, 2020 saw 154, 113 in 2021* MN DNR In 2021 Chanhassen had one drowning and one water incident 210 Public Safety hiring and retention challenges VARIETY OF REASONS 211 Sheriff’s Office Plans 2021 Review 2022 Vision Continue building on Community partnerships within evolving parameters Build on training requirements that are evolving Continue building on mental wellness-both inside and outside the agency-investment in employee resiliency Build foundation with hiring and retention Body-worn cameras for Patrol Continue Crucial Conversations meetings Return to in person training (use of force) Focus on Community engagement Prepare for potential civil unrest locally Increased social media presence Improved Peer Support programming at SO 212 Carver County Sheriff’s Office Chanhassen 2022 Policing Work Plan Mission Develop an atmosphere of policing that works in partnership with the community to creatively problem solve and deter crime. Goal Coordinate and tailor the delivery of cost-effective police services in a manner that is aligned with city and county core values, goals, and strategies. Method In 2022, the Sheriff’s Office will be hiring several new deputies, requiring a significant investment to training staff to Carver County standards and integrating new employees into the culture of service. This will be done while maintaining the Carver County Sheriff’s Office mission statement” To serve everyone with Respect and Dignity, and to do so with Honor, Integrity and Pride” Proactively connect members of the public to appropriate mental health resources provided by Carver County. Embrace the work of the Mental Health Co-Responder as a needed resource as part of the policing response. The contract liaison will monitor the delivery of police services to ensure a sustainable contract model (based on needs)through continued development of single family, mixed use, and commercial development. Identify regular opportunities for quality, constructive engagement with the public at community events. The deputies will assist in planning, coordinating and attending events such as; February Festival, July Fourth Celebration, Night to Unite, and others. Develop new/ additional community engagement events as the opportunities arise. 213 Thank You for your time! 214 City Council Item March 21, 2022 Item 2021/2022 Law Enforcement Contract Overview & Highlights File No.Item No: F.3 Agenda Section FIRE DEPARTMENT/LAW ENFORCEMENT UPDATE Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Informational Item only. Motion Type N/A Strategic Priority Operational Excellence SUMMARY An overview of issues that the City Council would like to be aware of related to the Contract for Policing Services. BACKGROUND The City of Chanhassen contracts with the Carver County Sheriff's Office for Police Services. The city typically approves the annual contract in December. In 2022, the total value of the contract is $1,907,380. DISCUSSION Staffing In 2021, the Carver County Sheriff's Office (CCS0) experienced an overall turnover rate of 40%. This necessitated changes in the scheduling of Deputies assigned to Chanhassen and some long-term 215 vacancies. The city received a refund/credit for $195,121.55. The most significant gaps were in the lack of FT School Resource Officer, which has been covered by the Investigator assigned to Chanhassen since the fall of 2021 and is projected to continue through the end of the 2021-22 school year. The staffing shortage is also reflected in the annual calls for service. Fewer personnel and hours worked resulted in less time available for Deputy initiated activity. The CCSO projects a more stable staffing situation in the latter half of 2022. Projected Future Contract Costs The contract rates did not increase from 2021 to 2022. The City has been notified that contract rates are expected to increase by 7-10% in 2023 and 10-12% in 2024 due to increased wage rates. Carver County expects the more competitive wage offerings to help address retention and recruitment efforts and stabilize staffing. Dispatch Study The City of Chanhassen partnered with the City of Chaska and Carver County to contract with Fitch & Associates to conduct an Emergency Communications Center Study (often referred to as the Dispatch Study). Key findings that the City will be involved with going forward include acquiring MDC units for fire vehicles and the designation of the City Manager to serve on a newly created Policy Advisory Board. Call Prioritization In 2022, there will be a shift in call response and division of labor between police and fire. During the day, additional full-time fire staffing allows a guaranteed response for calls for service, replicating the paid on-call duty crew model after 6 pm. Covering more hours with dedicated response personnel has allowed us to absorb the CCSO’s desire to limit response to some medical calls when the fire department is staffed. This cooperative approach is an efficient way to allocate resources and is an innovative approach to add a public safety response more focused on the community’s needs. This will be particularly beneficial when CCSO is short staffed, and in the long term should increase the unencumbered law enforcement time for proactive public safety efforts. New Technology The CCSO explored partnering with City residents who have personal home security cameras at the City's request. The CCSO has selected SAFECAM as the preferred system and will pilot the program in Chanhassen in mid-2022. Minnetonka Middle School West (MMSW) Traffic congestion at MMSW continues to be a concern for parents and the traveling public. The District contracted for a Student Resource Officer (SRO) in the previous school year, which helped to address the traffic need but was not efficient for the District or the CCSO. This year, Chanhassen contract deputies have assisted as they are able in the afternoons. The planned roundabout project will help, but not completely solve, the issue. More information and effort will be coming on this issue in 2022. Encryption 216 Sheriff Kamerud notified the City of his intention to encrypt most police communications in 2022. The project is on hold as the Minnesota BCA and FBI clarify their Security Policy Standards Directive. The City is interested in the impacts of encryption on the Fire Department and has engaged with the CCSO about the desire also to encrypt fire communications at some point. The estimated cost to do so is $80,000. As more information becomes available, the City Council will be engaged to discuss policy and budget decisions. BUDGET RECOMMENDATION ATTACHMENTS 9 PM Routine 2021 Overtime Report 2021 Contract Credit 2021 Emergency Communications Center Study, Fitch & Associates 2021 Emergency Communications Center Presentation, Fitch & Associates 217 218 City of Chanhassen Overtime 2021 Carver County Sheriff's Office Pay Period Vacant Shift Shift Extension Court 1 58.5 11.75 2 2 11.5 3 12 12.75 3 4 12 10.5 5 8 3 3 6 22.25 21.5 7 85.5 12 8 18.5 12.75 9 23.25 10.5 10 8 40.5 11 26 21.75 12 20 4.75 3 13 80 8.75 3 14 22.5 3 4 15 39 5.5 16 15 16.75 6 17 43 6.25 3 18 57.5 7.25 3 19 27.5 10.75 20 32 1.5 3 21 67.5 29.75 22 52 7.5 23 50 31.75 24 66 8.5 25 29 23.5 26 64.5 6.25 3 TOTAL 941.5 340.25 34 Percentage 65.50%23.60%2.40% 219 Year Comparison OT Hours 2021 1436.5 2020 922.00 2019 1,440.50 2018 1,221.25 Avg. 1337.25 w/o COVID 1406 2017 1,427.50 2016 1,412.50 2015 1,500.50 220 Other Total Hours 70.25 13.5 27.75 22.5 14 43.75 97.5 31.25 12.25 46 48.5 47.75 3 30.75 91.75 93.5 123 44.5 37.75 6.5 58.75 67.75 38.25 3.5 40 97.25 59.5 81.75 2 76.5 52.5 73.75 120.75 1436.5 8.40% 221 2021 Contract Credits City of Chanhassen Hours Contracted Cost/hr Total Deputy 2,567.50 hrs @ $51.53 132,303.28 Investigator/SRO 1,457.50 hrs @ $51.67 75,309.03 Sergeant 108.75 hrs @ $63.22 6,875.18 Sergeant (Ptrl)161.75 hrs @ $59.27 9,586.92 4,295.50 224,074.41 CSO 0.00 hrs @ $43.13 0.00 SRO/Power Car 5,863.00 Total Credit $229,937.41 Additional amounts due Carver County CSO hours worked over the contracted amount: Hours 125.00 hrs @ $43.13 $5,391.25 Overtime Billing ‐ 4th Quarter 9/27 ‐ 10/10 97.25 hrs @ $68.42 per hour $6,653.85 10/11 ‐ 10/24 47.50 hrs @ $68.42 per hour $3,249.95 10/11 ‐ 10/24 12.00 hrs @ $41.84 per hour (ST) $502.08 10/25 ‐ 11/07 81.75 hrs @ $68.42 per hour $5,593.34 11/08 ‐ 11/21 53.50 hrs @ $68.42 per hour $3,660.47 11/08 ‐ 11/21 10.00 hrs @ $44.47 per hour (ST) $444.70 11/08 ‐ 11/21 13.00 hrs @ $93.30 per hour (DT) $1,212.90 11/22 ‐ 12/05 37.75 hrs @ $68.42 per hour $2,582.86 11/22 ‐ 12/05 1.75 hrs @ $98.40 per hour (DT) $172.20 11/22 ‐ 12/05 2.00 hrs @ $93.30 per hour (DT) $186.60 11/22 ‐ 12/05 11.00 hrs @ $41.84 per hour (ST) $460.24 12/06 ‐ 12/19 59.75 hrs @ $68.42 per hour $4,088.10 12/06 ‐ 12/19 12.00 hrs @ $44.47 per hour (ST) $533.64 12/06 ‐ 12/19 2.00 hrs @ $941.84 per hour (ST) $83.68 Total Overtime $29,424.61 Revised Credit Amount $195,121.55 222 January 2022 Emergency Communications Center Study Final Report Joint Study: Carver County, MN City of Chanhassen, MN City of Chaska, MN Prepared by: FITCH & ASSOCIATES, LLC 2901 Williamsburg Terrace #G § Platte City § Missouri § 64079 816.431.2600 § www.fitchassoc.com 223 Carver County-Chanhassen-Chaska, MN Page 1 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Carver County - City of Chanhassen - City of Chaska Minnesota EXECUTIVE SUMMARY ......................................................................................................................................... 2 SUMMARY OF RECOMMENDATIONS .................................................................................................................................. 2 Operational ......................................................................................................................................................... 2 Technology .......................................................................................................................................................... 3 Policy & Budget ................................................................................................................................................... 3 COMMUNICATIONS CENTER REVIEW ................................................................................................................... 4 CALL PROCESSING WORKFLOW ........................................................................................................................................ 5 TRAINING / QUALITY ASSURANCE / QUALITY IMPROVEMENT ................................................................................................. 8 POLICIES & PROCEDURES ................................................................................................................................................ 9 CALL INTERROGATION .................................................................................................................................................. 10 PERSONNEL & STAFFING .............................................................................................................................................. 11 Staffing Multiplier ............................................................................................................................................. 13 TECHNOLOGY ............................................................................................................................................................. 14 QUALITATIVE - STAKEHOLDER FEEDBACK ........................................................................................................... 17 QUANTITATIVE ANALYSIS ................................................................................................................................... 22 METHODOLOGY .......................................................................................................................................................... 22 3-YEAR BASELINE DEMAND .......................................................................................................................................... 22 2020 COMMUNITY DEMAND ........................................................................................................................................ 24 Call Answering ................................................................................................................................................... 25 Call-Processing Times ........................................................................................................................................ 29 Time-on-Task ..................................................................................................................................................... 30 Temporal Distribution of Incidents .................................................................................................................... 31 INCIDENTS BY TYPE ...................................................................................................................................................... 35 224 Carver County-Chanhassen-Chaska, MN Page 2 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Executive Summary FITCH was engaged collaboratively by Carver County, MN; the City of Chanhassen, MN; and the City of Chaska, MN to undertake a review of the joint emergency communications center (ECC) which acts as the primary public safety answering point (PSAP) for geographic Carver County. This collaborative project was to evaluate the system’s current performance; assess appropriate structures, technologies, and procedural best practices; evaluate current staffing levels; compare the ECC to comparable operations; and consider existing and potential best practices to help define enhancements to the existing system. The current system performs well overall. ECC staff operates an effective and efficient system, and telecommunicators appear strongly engaged and dedicated in their work. The ECC makes use of current technologies and appears engaged with stakeholders. From a system wide perspective, the use of a single regional public safety emergency communications center is a best practice. Nonetheless, challenges exist attempting to balance a regional perspective against the desires of individual local governments and agencies. And like most communities across the nation, increasing workload and changing community expectations provide an opportunity to further enhance the existing system. Summary of Recommendations This report provides detailed information and data analysis that drives the recommendations made herein. However, for the ease of certain parties, the recommendations are summarized below. It is fair to group these recommendations through the use of three different themes: Operational, Technology, and Policy & Budget. For those readers desiring more detailed explanation and understanding of the factors driving certain recommendations, they should review the specifics articulated elsewhere. Operational • RECOMMENDATION: When three telecommunicators are on-duty, one should be designated as primary on telephones, while the other two are assigned law and fire radio channels. Should additional 911 calls require, the fire radio positions should be designated as the second telecommunicator to handle phone calls unless working a major fire incident. • RECOMMENDATION: A clear distinction should be made between operational policies and procedures – those related to 911 operations; and work rules which are intended to clarify management’s expectation related to workplace and employee behavior. • RECOMMENDATION: Management should develop continuing education training materials relevant for all telecommunicators, regardless of their seniority. 225 Carver County-Chanhassen-Chaska, MN Page 3 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 • RECOMMENDATION: Policies and procedures should be evaluated periodically, at least every five years, and updated or revised as needed. • RECOMMENDATION: Training materials and work rules / policies seemed to be created under different formats, and with arguably different intended purposes. In totality, there is a lack of clarity on where telecommunicators should easily locate and reference the required action for operational responses. • RECOMMENDATION: Carver County should adopt a nationally recognized call taking protocol system consistent with NENA recommendations. Technology • RECOMMENDATION: ECC staff should verify the functionality of multi-dispatch and ensure all telecommunicators make use of this functionality. • RECOMMENDATION: The ECC should work with Ridgeview Ambulance to assist in their use of the county’s base map, and ensure periodic updates are made similar to that used by the ECC. • RECOMMENDATION: The ECC should work with Ridgeview Ambulance to assess feasibility and costs associated with a CAD-to-CAD interface. The interface should be bidirectional and further allow sharing of AVL information when appropriate. • RECOMMENDATION: Fire departments, especially those with duty or station crews, should deploy and use MDTs and automatic vehicle location (AVL) data to share with the ECC. • RECOMMENDATION: The ECC and agency personnel should evaluate the CAD vendor’s new situational awareness dashboard. Policy & Budget • RECOMMENDATION: Carver County should consider a revised process similar to that outlined elsewhere – designed to enhance communication on operational issues while ensuring policy-level oversight. • RECOMMENDATION: A fourth supervisor position should be formally approved within the budget. 226 Carver County-Chanhassen-Chaska, MN Page 4 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Communications Center Review Carver County is located within the Minneapolis metropolitan area, encompassing 354 square miles with a population of 106,922.1 The ECC serves two law enforcement agencies and 11 fire service agencies. Emergency medical services (EMS) ambulance services are handled by Ridgeview Ambulance which is a secondary PSAP where EMS requests are transferred to from the Carver County ECC. The ECC is managed by the Carver County Sheriff’s Office and physically located in the Sheriff’s Office administrative offices in Chaska, MN. The facility is a component of the Carver County Government Center and the ECC is located on the basement level. The facility is adjacent to Minnesota River, though a flood control berm is in place between the building and river. The figure below reflects the Sheriff’s Office organizational structure, including the ECC. Figure 1: Sheriff’s Office Organizational Chart 1 U.S. Census Bureau (2020) accessed at https://data.census.gov/cedsci/profile?g=0500000US27019 on September 22, 2021 227 Carver County-Chanhassen-Chaska, MN Page 5 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 The ECC staffing levels call for a minimum of 3 telecommunicators during daytime hours and will drop to 2 during night hours. Shifts are mostly 12-hours in length, with two shifts each pay period only a 10-hour shift and have four different start times (0600, 0800, 1400, and 1800 hrs.) in order to better align staffing with demand. Overall, employee’s base schedule is 7 shifts a pay period for an average 40-hour work week. Call Processing Workflow Each of the seven 911 positions in the ECC are equipped with both 911 telephony access and radio capabilities. The center does not utilize a dedicated call-intake position where personnel are assigned to one role of 911 intake or radio dispatch. Telecommunicators answer both 911 and non-emergency calls while also managing radio traffic as needed. As reflected earlier, staffing levels during the busiest hours are set at a minimum of three personnel, while overnight the minimum staffing is two personnel. As noted in the quantitative analysis section of this report, the calls for service during the early morning hours only average approximately 2 per hour, while the busiest hours of late afternoon generate 8-9 calls for service per hour. Calls for service from the public typically arrive via 911 emergency trunks or are received on the communication center’s non-emergency telephone lines. Both types of circuits are integrated into the emergency communication center’s Vesta telephony system and further integrated into the computer-aided dispatch (CAD) system from Computer Information Systems (CIS). When calls are received, the telecommunicator will answer the call and a blank CAD form will be generated for data input. The caller’s telephone number and location as determined from the caller’s telephone device automatically populate this information into the call for service form. Telecommunicators will confirm that information and correct or update as needed to determine a dispatchable location for the incident. The next required piece of information is to determine the nature of the emergency incident before public safety responders can be notified to respond. As emergency units advise they are responding, arrive on scene, and eventually complete their assignment, these and other status events are timestamped into the CAD system for that incident. As needed, telecommunicators will also update incident information within the CAD based on additional information received from either emergency responders or the public. A graphic representation of this process is reflected in the figure below. 228 Carver County-Chanhassen-Chaska, MN Page 6 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 2: 911 Call Processing Workflow In the Carver County Communications Center, this process is typically accomplished by a single telecommunicator who handles both the initial telephone call for service and the ongoing radio communication with the assigned emergency units. Additionally, as approximately 90% of all calls for service are classified as requiring law enforcement action, the initial call for service form is populated using a law enforcement related activity code. Should the incident require either EMS or fire related responses, additional call for service forms are subsequently created and reflect the appropriate fire or EMS related activity complaint type. Calls requiring a response from Ridgeview Ambulance requires either the caller or the call information to be transferred to Ridgeview’s communications center via telephone with the Carver County telecommunicator providing some or all the needed information. As Ridgeview Ambulance functions as a secondary PSAP for Carver County, this call transfer process – accomplished in a manual mode – does introduce a delay in the overall call processing time needed to alert ambulance and fire service first responders to the incident. As of July 2021, the state has required each PSAP to either train each telecommunicator in cardiopulmonary resuscitation (CPR) or transfer the caller to another PSAP where they can receive telecommunicator CPR (T-CPR) instructions – a practice consistent with the American Heart Association’s 2020 policy statement on T-CPR. The ECC reported that while they do provide T- CPR training to their personnel, they typically transfer callers to Ridgeview Ambulance where they can receive pre-arrival medical instructions. The impact of this process results in the secondary call for service form reflecting a different ‘call received time’ then that in the law call for service form. The Primary PSAP to Secondary PSAP process is reflected in the figure below. Event Occurs 911 Call to PSAP Call Answered Address & Incident Type Obtained Units Notified Units Arrive Incident Resolved 229 Carver County-Chanhassen-Chaska, MN Page 7 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 3: Primary PSAP to Secondary PSAP Call Transfer Based on the workflow currently in use, it is likely that the total incidents reported for any one year are slightly overstated. This occurs because a single incident, for example a vehicle accident with injuries, results in the creation of two ‘incident’ records within CAD – one for law enforcement and one for fire. OBSERVATION: The current workflow requires separate CAD incidents for law and fire be created for a single event. The process results in over-counting of actual demand within the system, requires additional effort by telecommunicators, slows the dispatch of fire resources, and inhibits situational awareness by creating silos between different public safety disciplines (law, fire, EMS). OBSERVATION: The manual transfer of medical calls to Ridgeview’s communications center introduces delay in overall call processing time, requires additional workload in both the primary and secondary PSAPs, and could increase the risk of error by requiring separate systems to process the same incident. A specific issue for this project was to assess the efficacy of a single-stage dispatch, that where a single telecommunicator both answers emergency phone calls and also handles radio traffic; versus a two-stage dispatch process where there is designated telecommunicators who answer phones with different telecommunicators who handle radio traffic. Two-stage dispatch operations are typical and more efficient in ECCs where call volumes justify a larger number of personnel on-duty at any one time. That situation does not exist within Carver County’s ECC. 230 Carver County-Chanhassen-Chaska, MN Page 8 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 The other, and arguably more important, benefit from a two-stage dispatch process is that telecommunicators are largely able to provide their full attention to a single task – either telephones or radio – rather than the need for multi-tasking. As the role of the radio telecommunicator is to support and help ensure the safety of first responders, designing the system to minimize distractions to the radio telecommunicator is a best practice. Many ECCs that do not justify or employ a two-stage dispatch workflow will still develop processes where telecommunicators will have a primary role of either radio or telephones, and only handle the alternate role when demands in the ECC require such multi-tasking. RECOMMENDATION: When three telecommunicators are on-duty, one should be designated as primary on telephones, while the other two are assigned law and fire radio channels. Should additional 911 calls require, the fire radio positions should be designated as the second telecommunicator to handle phone calls unless working a major fire incident. Training / Quality Assurance / Quality Improvement Training is undertaken on largely an individual basis with a trainee being assigned to a 911 Dispatcher serving as a communications training officer (CTO). Initial training is a 12-week program assigned each day with a CTO assuring normal progression. Thereafter, if the new employee is considered proficient, they then work largely on their own with the CTO serving in a ‘shadow’ role for weeks 13 and 14. A training manual is utilized which provides a general outline of the training program and then more specific information based on specific areas as outlined below: Section 1: Administration Section 2: Basic Call Handling, Radio Basics, and Badge Numbers Section 3: Computer Applications Section 4: CAD Section 5: Computerized Law Enforcement Databases (NCIS; MNJIS, etc.) Section 6: Alarms Section 7: Call Types & Appropriate Responses Section 8: Fire Departments Section 9: Phone System It was noted that the training manual, and its constituent components, did not reflect when the document was either created or last reviewed/updated. It is a best practice to periodically 231 Carver County-Chanhassen-Chaska, MN Page 9 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 review training materials and update them as required. This process should ideally be done every three to five years and the documents should reflect the documents creation and most recent review/revision date. Training materials provided appeared to only address initial telecommunicator training. No specific materials were identified which are intended as continuing education or ongoing training. The ECC should consider developing materials intended for non-probationary employees. Such information could be derived from professional association sources such as APCO or NENA. RECOMMENDATION: A clear distinction should be made between operational policies and procedures – those related to 911 operations; and work rules which are intended to clarify management’s expectation related to workplace and employee behavior. RECOMMENDATION: Management should develop continuing education training materials relevant for all telecommunicators, regardless of their seniority. RECOMMENDATION: Policies and procedures should be evaluated periodically, at least every five years, and updated or revised as needed. It was noted that no policies, procedures, or work rules were provided that address quality assurance/quality improvement (QA/QI) activities. A best practice is for 911 management to ensure periodic review of incidents, both random and significant event, for all telecommunicators and have supervisors review their performance and provide timely feedback. A generalized framework for a QA/QI program can be derived from NENA’s Standard for Establishment of a Quality Assurance and Quality Improvement Program for PSAPs.2 Policies & Procedures Some are procedures for handling certain types of incidents, for example a dangerous dog call, while others are more appropriately classified as work rules, for example timecards. Unlike the training manual, these policies were mostly, though not exclusively, formatted on a “Communication Services Division Work Rules” template that included space for header 2 APCO International-NENA. (2015). Standard for Establishment of a Quality Assurance and Quality Improvement Program for Public Safety Answering Points. Daytona Beach, FL. 232 Carver County-Chanhassen-Chaska, MN Page 10 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 information including a Work Rule #, Subject, Issue Date, Revision Date, Number of Pages, References, and Chapter. Some such policies had this information completed, while others had little or none. RECOMMENDATION: Training materials and work rules/policies seemed to be created under different formats, and with arguably different intended purposes. In totality, there is a lack of clarity on where telecommunicators should easily locate and reference the required action for operational responses. Call Interrogation The National Emergency Number Association (NENA) Standard for 9-1-1 Call Processing articulates that ECCs either adopt or develop their own call-intake protocols.3 While some ECCs will develop their own protocols, most will adopt of criteria-based dispatch system or a commercial protocol driven system. The specific recommendation from NENA is below. 3 Emergency Call Processing Protocols All Authorities Having Jurisdiction (AHJ) over agencies designated as a Public Safety Answering Point (PSAP) or operating as an Emergency Communication Center (ECC) for any or all of the core public safety services – law enforcement, fire, & emergency medical services (EMS) SHALL, at a minimum, establish and maintain the following operational standards governing the use of call taking protocols: 3.1 Implementation • Each AHJ SHALL adopt or develop call taking protocols for all types of public safety service provided (e.g., Law Enforcement, Fire, EMS, Port Authority); • Each AHJ SHALL inform affected external agencies, including but not limited to local Public Safety/Emergency Services Authorities (e.g., Law Enforcement, Fire, EMS, Port Authority) of the call taking protocols; • Each AHJ SHALL adopt or develop approved training, certification, and recertification processes for the appropriate call taking protocol(s) with minimum requirements defined for each process; Criteria Based Dispatch (CBD) dispatch systems were first developed in King Country, Washington in 1989, and was initially developed for emergency medical services. Whereas the traditional 911 approach involves the call taker collecting as much information as possible, CBD focuses on “here and now” questions. CBD systems categorize call types together and provide a list of corresponding questions for use during the call-intake process. The questions and 3 National Emergency Number Association (2020). NENA for 9-1-1 Call Processing. NENA-STA-020.1-2020: USA 233 Carver County-Chanhassen-Chaska, MN Page 11 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 prompts of a CBD system are considered guidance suggestions for the telecommunicator, ultimately trusting that the call taker will exercise discretion to use them appropriately.4 In contrast, a structured call interrogation decision-tree system was first developed for EMS related calls in 1976 by Dr. Jeff Clawson. Known as Medical Priority Dispatch System (MPDS), the system is a unified system used to dispatch appropriate aid to medical emergencies including systematized caller interrogation and pre-arrival instructions. Subsequent systems were later developed for law enforcement (Police Priority Dispatch System, PPDS) and fire (Fire Priority Dispatch System, FPDS). Priority dispatch systems structured call interrogation process is expected to be used essentially verbatim – with the telecommunicator closely adhering to the interrogation script until a final call categorization, priority and determinate are reached. The benefit of an ECC adopting either a CBD or priority dispatch system is these systems have been developed, validated, and employed by 9-1-1 centers across the nation. Few communities have the resources to develop an in-house solution that is both valid and defensible. RECOMMENDATION: Carver County should adopt a nationally recognized call taking protocol system consistent with NENA recommendations. Personnel & Staffing As noted above, the standard schedule for personnel is predominantly 12-hour shifts working an average 40-hour work week. The figure below reflects the base number of dispatchers scheduled by hour of day. The accompanying figure offers a graphical representation of this information. 4 Vera Institute of Justice (2020). A New Way of 911 Call Taking: Criteria Based Dispatching: A Review of the Literature. New York. 234 Carver County-Chanhassen-Chaska, MN Page 12 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 4: ECC Normal & Minimum Telecommunicator Staffing by Hour Hour Base Schedule Minimum Staffing 0 4 3 1 4 3 2 3 3 3 3 3 4 2 2 5 2 2 6 2 2 7 2 2 8 3 3 9 3 3 10 3 3 11 3 3 12 3 3 13 3 3 14 3 3 15 3 3 16 4 3 17 4 3 18 4 3 19 4 3 20 4 3 21 4 3 22 4 3 23 4 3 3.25 2.83 235 Carver County-Chanhassen-Chaska, MN Page 13 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 5: ECC Normal and Minimum Telecommunicator Staffing by Hour Chart In essence, personnel are assigned to a schedule that works four days one week and three days the other week – with a separate group of employees working a mirror pattern. With a predominant 12-hour shift schedule, employees are also working either a daytime or nighttime shift. Overall, this pattern results in largely four shifts. With only three approved supervisor positions, this means there is often no supervisor, or acting supervisor, on-duty. OBSERVATION: A supervisor should be regularly assigned to each shift. When vacation, sick, or other time-off inhibits those assignments, an acting designation should be made to ensure a designated individual is assigned the supervisory role. Staffing Multiplier A staffing multiplier was calculated based on actual time-off usage by ECC personnel. Employing approximate 18 months of payroll data it was determined that personnel used just over 180 hrs. of time-off for all purposes. With 2,080 annual work hours scheduled as a base, it would require 4.62 FTEs to keep a single seat in the ECC staffed on a 24x7x365 basis. 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Base Schedule Minimum Staffing 236 Carver County-Chanhassen-Chaska, MN Page 14 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 6: Staffing Multiplier Staffing Multiplier Table Average Workweek 40.00 Total Hours per FTE (Average Workweek x52 Weeks) 2,080.00 Actual Used Time-Off (18 months of payroll data) 183.42 Hours Worked per FTE 1,896.58 Total Coverage (365 Days x 24 Hours) 8,760.00 Continuous Staffing Multiplier (CSM) 4.62 Assuming a maximized optimization of schedules, the figure below reflects the number of FTEs required to achieve minimum staffing, and that required to maintain the more robust base level of staffing. Of course, a fully optimized schedule is a rare find – and most local governments anticipate certain levels of overtime to ‘fill the gaps’ that can’t be achieved with a skillfully crafted schedule. As reflected below, recognizing the current budgeted positions of 14 dispatchers and 3 supervisors, a total of 17 positions appears closely aligned with the minimum required FTEs of 17.69. However as reflected above, the underlying personnel allocation should include a further supervisor position to ensure a constant supervisory presence on each shift. When emergency workload in the ECC does not require the supervisor be on the floor, these positions should be addressing required training, policies & procedures, and quality assurance items previously identified. Figure 7: Required FTE Assessment Staffing Level Dispatchers Supervisors Required FTEs Minimum 2.83 1 17.69 Base Coverage w/ Time-Off 3.25 1 19.63 RECOMMENDATION: A fourth supervisor position should be formally approved within the budget. Technology There is a high degree of collaboration with regional and state partners. The ECC utilizes a shared Motorola Vesta 911 telephony system, employing the state’s ESINet system which allows routing of 911 calls and also permits text-to-911. The radio system is a region-wide radio system governed by the Metropolitan Emergency Services Board as a shared radio system 237 Carver County-Chanhassen-Chaska, MN Page 15 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 covering ten counties in the Minneapolis metro area. The radio system is part of the larger statewide radio system known as the Allied Radio Matrix for Emergency Response (ARMER). The system is largely software based and operates in the 800 MHz band. Fire service alerting is accomplished via simulcast with ARMER trunked pagers and VHF. Should there be a need to vacate the primary PSAP’s location, the county has the option to relocate to Ridgeview Ambulance’s secondary PSAP to use on an interim basis. Should that location not be desirable or available, Carver County ECC personnel can relocate to Scott County and utilize their PSAP as a backup location. While this assessment finds the supporting technology to be current, well-functioning, and up to date, there are opportunities to further enhance situational awareness among public safety providers while simultaneously improving the metrics by which the system is evaluated. As reflected elsewhere, the CAD system – at the time of the initial site visit and reflected in the CAD data provided – did not accurately capture the time a call is received unless the incident is a law enforcement incident. For fire and EMS related incidents, the need to create a second incident/event type or the need to transfer the caller/call information to a secondary PSAP, does not allow for an accurate capture of relevant timestamps in the system. Upon researching this issue with the CAD vendor, it was identified the CAD had a missing configuration or software code element to allow for a “multi-dispatch” of multiple agencies or disciplines to a single incident. Such a functionality would eliminate the identified problem. RECOMMENDATION: ECC staff should verify the functionality of multi- dispatch and ensure all telecommunicators make use of this functionality. Ridgeview Ambulance and the ECC make use of different CAD systems and underlying base maps intended to correctly locate emergency incident locations. Ridgeview Ambulance management indicated that at times the use of a different mapping software creates challenges in locating calls within Carver County. The consultant confirmed with Ridgeview’s CAD vendor (Zoll) that their system can import a base map created in an ESRI standard such as is used by Carver County. 238 Carver County-Chanhassen-Chaska, MN Page 16 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 RECOMMENDATION: The ECC should work with Ridgeview Ambulance to assist in their use of the county’s base map, and ensure periodic updates are made similar to that used by the ECC. While call volumes are relatively low compared to some dispatch centers, the existing transfer of information from a primary PSAP to a secondary peace PSAP is often awkward and time- consuming. That situation was observed between the ECC and Ridgeview Ambulance. A well- used solution used in many larger centers is a CAD-to-CAD interface that allows for an automatic transfer of information between the two disparate cards in order to speed the process of information sharing while doing so in an automated process. RECOMMENDATION: The ECC should work with Ridgeview ambulance to assess feasibility and costs associated with a CAD-to-CAD interface. The interface should be bidirectional and further allow sharing of AVL information when appropriate. It was anecdotally reported that some updated incident notes placed into the CAD system after initial dispatch may not be relayed via Active 911 to responding fire units. While law enforcement units have made use of mobile data terminals (MDTs), fire departments have not currently adopted this technology. In addition to providing real-time information to responding fire and EMS units, MDTs also allow the vehicle’s location to be shared with the ECC and other first responders to enhance situational awareness. The ECC’s existing CAD vendor is making improvements to its mobile client, as well as developing a situational awareness dashboard which was announced this year. RECOMMENDATION: Fire departments, especially those with duty or station crews, should deploy and use MDTs and automatic vehicle location (AVL) data to share with the ECC. RECOMMENDATION: The ECC and agency personnel should evaluate the CAD vendor’s new situational awareness dashboard. 239 Carver County-Chanhassen-Chaska, MN Page 17 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Qualitative - Stakeholder Feedback During the initial site visit interviews were held with senior leadership throughout the county and with chiefs of department from several organizations. Time was also spent with ECC management, supervisors, and line personnel. While a wide variety of qualitative feedback was received, a number reflect recurring themes that were validated by direct observations. Accordingly, the following discussion highlights those identified recurring themes. Several system stakeholders highlighted an issue with ‘different calls get different responses.’ While some of these differences may be explained by different protocols from different agencies, a more detailed discussion of those perceptions revealed that an additional underlying cause was found to be inconsistent call prioritization and categorization occurring in the ECC. Recommendations elsewhere in this report recommend the adoption of a formal call prioritization process for call-intake. Stakeholders also raise the issue of perceived differences between agencies on the east side of the county versus those in the western portions. As reflected in agency level workload data provided in the quantitative section of this report, the figure below from the County’s draft comprehensive plan for 2040, aligns those workload differences with population densities between eastern and western portions of the county. 240 Carver County-Chanhassen-Chaska, MN Page 18 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 8: Countywide Population Densities It is fairly typical for geographic differences to exist among first responder capabilities, funding, and workload, based on different population densities. The migration already seen in some fire agencies from fully volunteer, to day staff, then duty crews, and eventually fully paid staff – a typical progression seen across the nation – is typical and to be expected as the county grows in population and community demands for public safety services. From a regional perspective, it is challenging to ensure all stakeholders have adequate input into the process, while also recognizing difference in their capability to participate and fund desired needs. Each community, and the county overall, benefits from the County’s funding and operation of the ECC. It is a best practice to provide regional 911 services which permits greater response capabilities, lower cost, and enhanced technology than that available if each entity attempts to duplicate the infrastructure. As residents spend more time living in one community while working elsewhere, the demands of an increasingly mobile society require a more regional perspective for certain service delivery. The challenge is balancing the needs of individual stakeholders, with that of the regional needs. Related with this issue is that of governance and funding raised by other stakeholders. One comment received questioned if other agencies were ‘partners or customers?’ Different agencies/stakeholders may answer that question differently – and is arguably representative of role confusion. 241 Carver County-Chanhassen-Chaska, MN Page 19 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Carver County largely funds the regional 911 system backbone and carries the financial burden for the technology and infrastructure to achieve regional communications. The County also funds the staffing and other associated costs to fund the ECC. Stakeholders clearly desire strong performance measures, and the County has the responsibility to monitor and report on that performance. Considering the issues raised from largely a qualitative perspective, operational oversight and system governance could be redefined to clarify the role of end-users while balancing the funding and logistical concerns of the county. The ECC must serve law enforcement and fire rescue providers from an operational perspective, as well as implement policy as defined by the Sheriff and County leadership. To achieve the operational goals, the focus must remain on first responder agencies and their respective operational leaders. Operational oversight, as used herein, refers to watchful, responsible, and accountable supervision of the field operational aspects of the ECC and its support of the overall public safety system. This includes policies, procedures and processes that impact the end-user’s ability to provide service to residents and visitors. For example, the determination of the number of resources assigned to a specific incident, or the name and definition of complaint types are purely operational in nature. However, where the needs of the end user begin to impact or influence the technology needs of the system, operations within a 911 center, its required funding or overall system integrity, then a policy-level perspective, and the input of relevant system stakeholders must properly be included. These policy issues are the domain of municipal and county leaders – specifically mayors, city / county managers, etc. Therefore, governance issues are best addressed recognizing this bifurcation in roles – one method for day-to-day operational needs driven by law enforcement and fire service leaders, and a concurrent process where policy-level issues are addressed by the appropriate leadership. Elsewhere, FITCH has recommended a system such as that summarized in the figure below. Most issues would be addressed by periodic meetings (monthly or bi-monthly) of public safety agency leaders to identify, debate, address, and implement policies and procedures necessary for the effective support of first responder in the field. Where the issues being discussed at the operational level require resources (funding) or policy-level governance, the item can be elevated to a policy level group. The policy level group would also periodically meet (at least annually) to review the 911 systems overall performance and required resources. 242 Carver County-Chanhassen-Chaska, MN Page 20 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 For purposes of Carver County, the operational group could include second or third level command staff, or the chief of department themselves. End-user approval would include the chiefs of department as applicable (all, law, or fire only) and ECC leadership. The policy level group would include the Sheriff; city / county managers, or other chief administrative officer. Typically, few issues require policy-level action – but the process permits operational disagreements between the parties to have a policy-level review. In addition, a policy level meeting at least annually allows the parties to briefly review performance, identify concerns, and collaboratively discuss long-term needs of the system. Figure 9: Identifying and Resolving Operational Issues5 5 Chief administrative officer refers to the position within a governmental unit responsible for day-to-day management. For cities and counties, this typically is the city or county manager or the mayor in a strong mayor form of government. In contrast, chief of department refers to the department head of the applicable law, fire, or EMS agency. Chief of department is often a sworn position in law enforcement or fire agencies. Step 1: Issue Identification •Issue Identification by any stakeholder •Review by the operations group and crafting of resolution •If approved by all parties, the item will be summarized and forwarded to the relevant agency leadership (i.e. law enforcement chiefs, fire chiefs, ECC leadership). Step 2: End- User Approval •Chief of departments and ECC manager approves, or does not appove, issue and proposed resolution as defined in Step 1 •If approved by all, the item moves to Step 4 for implementation •Non-approved items may be escalated to Step 3 Step 3: CAO Escalation Issues not approved may be escalated to respective chief administrative officer of the concerned agency Chief administrative officers review and confer They may refer back to operations group for addtional consideration, not approve the issue, or direct approval and implementation under Step 4 Step 4: Implementation •Issues approved at Step 2 or 3 will be implemented •County and / or Sheriff's Office will facilitate and monitor 243 Carver County-Chanhassen-Chaska, MN Page 21 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 RECOMMENDATION: Carver County should consider a revised process similar to that outlined above – designed to enhance communication on operational issues while ensuring policy-level oversight. An additional issue raised by several stakeholders is the anticipated decision of the Sheriff’s Office to encrypt a dedicated radio channel for use by law enforcement only. Fire agencies expressed concern as this would arguably impact their ability to monitor law enforcement radio channels and maintain their situational awareness of current incidents. While the increased situational awareness is an important topic and attribute, it is typical for police agencies to elect to encrypt their working channels – and in FITCH’s opinion, clearly within their exclusive domain. For those reasons, recommendations elsewhere in this report offer alternative methods to increase situational awareness while simultaneously balancing law enforcement’s need to protect potentially law enforcement sensitive information. 244 Carver County-Chanhassen-Chaska, MN Page 22 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Quantitative Analysis Methodology We obtained a data file from Carver County Sheriff’s Communications Center that included three full calendar years from January 1, 2018 to December 31, 2020 representing 244,636 records. Based on the end date in the data file, we present three full reporting periods of baseline data for calendar years 2018 thru 2020. All other analyses throughout the report are based on calendar year 2020. We utilize two distinct measures in this report—incidents and responses. Number of requests for service are defined as “incidents” or “calls” (i.e., call volume). Call volume reflects the number of times a distinct incident was created involving one or more public safety units. “Responses” are the number of times that an individual unit (or units) responded to a call (i.e., workload). The distinction is relevant when one considers the additional attention and effort required of a telecommunicator when multiple units are required to respond to a single incident. An audit of the data file was first conducted to identify any anomalies for attention and reconciliation prior to data analysis. Exclusion criteria were applied to records prior to call volume and temporal analyses, and prior to response volume and busy time analyses. This included CAD records created in error, those reflecting workload outside the communications center (e.g., record checks, licensing inspections, etc.), and records reflecting non-valid agencies. After removing those records, a total of 230,492 records remained for evaluation. Exclusion criteria were further applied to records prior to the analysis of performance time metrics (e.g., dispatch time; total time-on-task). Entries with negative times or with times of 0 minutes, and entries with extremely high busy or performance times (i.e., outliers) were excluded. For purposes of this analysis, call processing times greater than 60 minutes and total time on task greater than 10 hours were considered outliers and excluded. 3-Year Baseline Demand For the three-year period, workload demand, defined as the number of responses, diminished slightly at 2.1% comparing 2020 to 2018. Based on the significant societal changes that occurred during 2020 related to the COVID-19 pandemic, one must view any changes in demand skeptically. Overall incidents and responses per agency and discipline are reflected for the three-year period below. The figure also reflects the average number of units assigned to each incident. 245 Carver County-Chanhassen-Chaska, MN Page 23 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 10: Agency Incidents & Responses- 2018 thru 2020 Agency Incidents Responses 2018 2019 2020 2018 2019 2020 3-Year Average Responses per Incident C 11,613 11,342 9,711 15,922 15,755 14,000 1.4 S 36,031 34,973 33,160 47,992 46,432 44,060 1.3 SWAT 3 3 5 4 1.5 T 1 1 1.0 Law Sub-Total 47,648 46,318 42,871 63,920 62,191 58,060 1.3 BPFD 10 12 11 20 12 11 1.3 CARV 173 167 213 765 858 1,078 4.9 CHAN 932 1,354 1,203 3,281 3,934 3,331 3.0 CHAS 913 1,661 1,617 2,869 3,945 4,009 2.6 COLG 81 113 135 267 761 948 6.0 EP 1 1 1.0 HAMB 37 35 39 133 152 138 3.8 MAY 91 129 114 201 347 247 2.4 NYA 315 357 396 1,325 1,580 1,986 4.6 NEW 61 59 58 169 198 316 3.8 PLTO 2 5 3 14 2.4 SBFD 12 5 8 12 5 8 1.0 VICT 255 334 368 786 1,001 1,198 3.1 WAC 580 953 977 1,731 2,929 2,074 2.7 WAT 341 577 493 909 1,374 1,354 2.6 WINS 1 4 9 10 4 27 2.9 Fire Sub-Total 3,804 5,760 5,647 12,481 17,100 16,740 3.0 Total 51,452 52,078 48,518 76,401 79,291 74,800 246 Carver County-Chanhassen-Chaska, MN Page 24 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 2020 Community Demand The following analyses focuses on 2020 data. Community demand reflects the workload required from law enforcement and fire agencies during this period. It was noted that some incidents reflected above had no units assigned or dispatched. In 2020, this was evident in 3,336 incidents. These records are still captured as workload for dispatch as the record was still created and cleared by a telecommunicator. During our on-site, discussion with stakeholders and direct observation, it appears the reason for non-dispatched incidents, heavily skewed toward fire departments, resulted from the process where fire departments define which EMS related incidents they desire to be dispatched to – in essence when they will respond as a first responder and when they elect not to assume that role. However, for telecommunicators to make that determination, an EMS call for service is created and CAD then provide the recommendation to either send that fire agency as a first responder or not. This process appears to explain variance between CAD reported incidents per agency from the communications center and those reported separately by specific agencies. The non- dispatched incidents by agency for 2020 is reflected in the figure below. Figure 11: All CAD Incidents vs. Dispatched Only - 2020 Agency All CAD incidents Dispatched Only Non-Dispatched C 9,711 9,127 584 S 33,160 32,131 1,029 Law Sub-Total 42,871 41,258 1,613 BPFD 11 7 4 CARV 213 166 47 CHAN 1,203 909 294 CHAS 1,617 1,013 604 COLG 135 129 6 EP 1 1 HAMB 39 37 2 MAY 114 92 22 NYA 396 318 78 NEW 58 50 8 PLTO 5 4 1 SBFD 8 5 3 VICT 368 262 106 WAC 977 610 367 WAT 493 314 179 WINS 9 7 2 Fire Sub-Total 5,647 3,924 1,723 Total 48,518 45,182 3,336 247 Carver County-Chanhassen-Chaska, MN Page 25 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 OBSERVATION: The current process artificially overstates the number of incidents to which agencies respond. This is particularly prevalent for fire. Call Answering During the call intake process, the operator must answer the telephone, capture critical information – at a minimum the incident location and call type (law enforcement, fire, and/or EMS) – and input that information into the CAD system. The first task in the call intake process is a rapid answering of an emergency call. Various national organizations have promulgated a recommended timeframe for the initial answering of emergency 911 calls. In 2020 the National Emergency Number Association (NENA) aligned their recommended practice to those of the National Fire Protection Association (NFPA) – the relevant sections from each association are reflected in the figure below. Figure 12: National Call Answering Standards Entity Performance NENA6 Section 2.2.1: Ninety percent (90%) of all 9-1-1 calls arriving at the Public Safety Answering Point (PSAP) SHALL be answered within (≤) fifteen (15) seconds. Ninety-five (95%) of all 9-1-1 calls SHOULD be answered within (≤) twenty (20) seconds. NFPA 12217 Section 7.4.1: Ninety percent of events received on emergency lines shall be answered within 15 seconds, and 95 percent of alarms shall be answered within 20 seconds. An assessment of call-answering times was undertaken and evaluated in the context of the above benchmarks. Call answering timestamps are typically not captured within the CAD. The 911 telephony system is a separate system which provides certain data elements to the CAD. Accordingly, call-answering performance was derived from the Motorola Vesta system’s native analytics reporting system. During the 12-month period from June 2020 thru May 2021 the system handled a little more than 93,000 incoming calls, of which almost 28,000 were 911 calls. As typical of public safety communication centers, telecommunicators are often required to make outgoing calls in 6 National Emergency Number Association (2020). NENA for 9-1-1 Call Processing. NENA-STA-020.1-2020: USA 7 National Fire Protection Association (2019). NFPA 1221: Standard for the Installation, Maintenance, and Use of Emergency Services Communications Systems. NFPA: Quincy, MA 248 Carver County-Chanhassen-Chaska, MN Page 26 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 support of active incidents, first responders, and administrative staff. The figures below reflect the total telephonic activity. Figure 13: Monthly Call Volume by Category - June 2020 thru May 2021 Month Emergency Non-Emergency Outgoing Jun-20 2,779 5,814 2,223 Jul-20 2,694 5,915 2379 Aug-20 2,702 6,386 2675 Sep-20 2,142 5,597 2047 Oct-20 2,317 5,568 2112 Nov-20 2,114 5,252 1939 Dec-20 2,496 5,906 2353 Jan-21 1,755 4,805 1762 Feb-21 1,814 4,382 1649 Mar-21 2,055 5,002 1759 Apr-21 2,288 4,996 1869 May-21 2,712 6,069 2476 TOTAL 27,868 65,692 25,243 One full year of 911 telephony performance reports were provided. As reflected in the figure below, call answering of emergency lines occurs within 10 seconds 97% of the time – far exceeding the recommended performance level. At the 20-second threshold, nearly 100% of calls are answered. 0 2,000 4,000 6,000 8,000 10,000 12,000 Jun-20Jul-20Aug-20Sep-20Oct-20Nov-20Dec-20Jan-21Feb-21Mar-21Apr-21May-21Emergency Non-Emergency Outgoing Figure 14: Monthly Telephone Call Distribution by Month 249 Carver County-Chanhassen-Chaska, MN Page 27 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 15: Telephony Workload and Emergency Call Answering Performance Month Emergency Calls Within 10 seconds Within 20 seconds Jun-20 2,779 97.2% 99.9% Jul-20 2694 97.2% 100.0% Aug-20 2702 96.4% 100.0% Sep-20 2142 97.0% 99.9% Oct-20 2317 96.7% 99.8% Nov-20 2114 97.7% 100.0% Dec-20 2496 94.7% 100.0% Jan-21 1755 96.9% 99.9% Feb-21 1814 98.2% 99.9% Mar-21 2055 98.1% 99.9% Apr-21 2288 97.4% 99.8% May-21 2712 97.2% 99.9% Total 27,868 97.0% 99.9% OBSERVATION: Call answering performance exceeds nationally recommended standards. Historically, emergency calls to public safety occurred over wire-line telephones connected to fixed locations. With the increased deployment of Enhanced 911 (E-911) in the 1990s, local telephone companies began providing automatic location information (ALI) when a call was routed to the public safety answering point (PSAP). When a call is made from a traditional wire- line telephone, the PSAP knows the location of the caller. However, with the proliferation of cellular telephones, 911 calls can be made from any location and telecommunicators answering those calls often require additional time to obtain a valid location. As reflected below, wireless (cellular) calls account for 88% of emergency calls made to the Carver County communications center. Figure 16: 911 Calls by Service Type 250 Carver County-Chanhassen-Chaska, MN Page 28 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Typical of most public safety systems, not all incidents reflected in CAD begin with a phone call. The figure below reflects the sources of incidents by agency type. As reflected under the law enforcement column, the majority of incidents are self-initiated by deputies/officers on the street – with traffic stops being the most prevalent reason. Wire-Line 6% Wireless 88% VoIP 5% Unknown 1% Wire-Line Wireless VoIP Unknown 251 Carver County-Chanhassen-Chaska, MN Page 29 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 17: Incident Source - by Agency Type Source Law Fire 911 11,887 4,307 Fax 56 In Person 49 1 Mail 123 NULL 1,310 12 Other 153 Phone 12,636 1,054 Radio 117 27 Self Init 16,433 40 TTY 87 1 Text 911 21 1 Unknown 3 42,875 5,443 Call-Processing Times8 The figure below reflects average and 90th percentile performance in call processing for law- enforcement and fire incidents. It is typical for law incidents to have a greater call processing time, in large part because of the volume and diversity of information that must be collected, as well as concerns for officer safety. Fire and EMS incidents are normally more time sensitive, and this is reflected in both the recommended national standards and practice within most PSAPs. Figure 18: Call Processing Performance - by Agency Type Agency Type Mean 90th Count Fire 00:00:29 00:01:00 3,904 Law 00:04:11 00:07:40 19,512 Total 00:03:03 00:06:35 23,416 As noted elsewhere, the dispatch of fire units is often delayed until a ‘second incident’ is created within CAD based on a fire incident type. For EMS incidents, this delay is likely greater as the current practice transfers the caller or call information to Ridgeview Ambulance before the subsequent creation of a fire agency incident. Observation of EMS related calls requiring both a fire department and Ridgeview Ambulance response found the second call for service 8 Fire department call processing times reported in this figure are derived from CAD data, but do not include any process delays as described elsewhere 252 Carver County-Chanhassen-Chaska, MN Page 30 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 was not created until an estimated 60-90 second delay. The actual time for this primary to secondary PSAP transfer and the subsequent delay in alerting emergency responders for EMS responses cannot be accurately determined because of these data limitations. The figure below reflects call processing time distribution for law and fire incidents respectively. It is worth noting the large number of fire incidents that are processed within 30 seconds – a finding quite unusual and supportive of the observation that current CAD data may not be fully reflective of actual performance9. Figure 19: Call Processing Distribution by Agency Type Time-on-Task Time-on-task, that interval from when a call is created until the last unit clears the scene, is useful for several analyses. For these purposes, time-on-task reflect the time a radio operator must monitor, and support field resources assigned to active incidents. As reflected in the figure below, law enforcement units average 27 minutes per incident, while fire units require just over 19 minutes on average. 9 To better understand the observed call processing delays, FITCH spoke with a system engineer from CIS. The CAD vendor was quite responsive in clarifying their technology’s capabilities. CIS ultimately determined that a configuration setting had been inadvertently removed from Carver County’s system and needed to be restored. This setting impacted capabilities of the “multi-dispatch function” and likely would have prevented to timestamp delays observed by FITCH. 0 50 100 150 200 250 300 350 00:00:0000:00:1800:00:3800:00:5800:01:1800:01:3800:01:5800:02:1800:02:3800:02:5800:03:1800:03:3800:03:5800:04:1800:04:3800:04:5800:05:1800:05:3800:05:5800:06:1900:06:3900:06:5900:07:1900:07:4000:08:0100:08:2300:08:4300:09:0400:09:2400:09:46Call Processing Time Distribution (Values less than 10 minutes) Fire Law 253 Carver County-Chanhassen-Chaska, MN Page 31 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 20: Time on Task (hh:mm:ss) Agency Type Average 90th % Fire 00:19:06 00:38:01 Police 00:27:00 00:59:24 Total 00:26:04 00:56:33 Temporal Distribution of Incidents Incident activity was analyzed by when it occurred – from a monthly, day of week, or hourly perspective. While some minor variance is to be expected, most often it is the hour of day which has the greatest fluctuation in demand. For these reasons, agencies will often adjust staffing to align with hourly demand more closely. The following figures reflect these temporal distributions. Figure 21: Incident Demand by Month Month Law Fire Jan 3,586 509 Feb 3,426 445 Mar 3,143 431 Apr 2,730 406 May 3,493 420 Jun 4,044 479 Jul 4,234 490 Aug 3,971 530 Sep 3,806 422 Oct 3,644 480 Nov 3,424 514 Dec 3,374 517 42,875 5,643 254 Carver County-Chanhassen-Chaska, MN Page 32 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 22: Incident Distribution by Month Figure 23: Incident Demand by Day of Week Day of Week Law Fire Sun 5,050 752 Mon 5,954 800 Tue 6,240 781 Wed 6,587 841 Thu 6,514 817 Fri 6,759 809 Sat 5,771 843 42,875 5,643 - 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Law Fire 255 Carver County-Chanhassen-Chaska, MN Page 33 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 24: Incident Distribution by Day of Week - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 Sun Mon Tue Wed Thu Fri Sat Law Fire 256 Carver County-Chanhassen-Chaska, MN Page 34 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 25: Incident Demand by Hour of Day Hour of Day Law Fire Total Hourly Avg / Day 0 1,407 117 1,524 4.18 1 1,213 129 1,342 3.68 2 938 118 1,056 2.89 3 641 96 737 2.02 4 522 95 617 1.69 5 577 142 719 1.97 6 718 148 866 2.37 7 1,229 193 1,422 3.90 8 1,811 303 2,114 5.79 9 2,040 349 2,389 6.55 10 2,226 307 2,533 6.94 11 2,177 325 2,502 6.85 12 2,012 357 2,369 6.49 13 2,373 303 2,676 7.33 14 2,540 290 2,830 7.75 15 2,665 310 2,975 8.15 16 2,487 306 2,793 7.65 17 2,268 319 2,587 7.09 18 2,220 299 2,519 6.90 19 2,775 311 3,086 8.45 20 2,506 251 2,757 7.55 21 1,703 226 1,929 5.28 22 1,960 203 2,163 5.93 23 1,867 146 2,013 5.52 42,875 5,643 48,518 132.93 257 Carver County-Chanhassen-Chaska, MN Page 35 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 26: Incident Distribution by Hour of Day Incidents by Type As discussed earlier, there are only two required pieces of information to send an appropriate response – where is the incident, and what is the incident. The second of these is often referred to as the incident type. Each incident type results in a pre-determined number and type of units being assigned. For example, a reported structure fire will typically require more units to respond then a reported vehicle fire. Of note, in the Carver County communications center the incident types for law enforcement are completely separate and apart from fire related incident types. However, for certain types of incidents – for example, a traffic accident with injuries – the response will require both law, fire, and/or EMS units. Incident types are most often determined by the frequency which they occur in the community. At other times, these develop organically in the system because of specific issues that arose historically. The following two figures – one for law and the other for fire – reflect the frequency with which certain incident types were found in the CAD data. Sorted in rank order, it is easy to assess incident types that happen infrequently – arson or human trafficking for law, or a 3rd alarm structure fire for the fire departments. It was also noted that between the two figures, there are six different incident types related to accidents – 4 within law and 2 for fire. - 500 1,000 1,500 2,000 2,500 3,000 3,500 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Law Fire 258 Carver County-Chanhassen-Chaska, MN Page 36 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 27: Law Activity by Type - 2020 Activity Count Traffic Stop 11,043 Misc. Non-criminal 4,414 Medical 4,352 Traffic - Misc. 3,568 Suspicious Activity 3,385 Disturbance (Info Only) 1,880 Alarm 1,454 Animal 1,419 Driving Complaint 1,357 Assist Other Agency 1,127 Fire Call 1,061 Pd Accident 992 Theft 859 Open Door 592 Mental Health 590 Fraud 531 Abuse/Neglect (Info Only) 376 Domestic 360 Property Damage 322 Misc. - criminal 310 Drug Violation 240 Traffic - alcohol Rel 211 Assault 209 Pi Accident 192 Boat & Water 176 Warrant Service 162 Warrant Issued 156 Pd Accident Mv/deer 150 Unlock Vehicle/bldg. 149 Child Custody Dispute 137 Transport 131 Burglary 109 Civil Process 108 Missing Person 80 Vehicle Theft 74 Counterfeiting/Forgery 72 Disorderly Conduct 65 259 Carver County-Chanhassen-Chaska, MN Page 37 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Activity Count ATV 58 Sex Crime 54 Runaway 53 Ordinances 42 ATF 37 Snowmobile 25 Agg. Assault 21 Stolen Property Offenses 20 Trespassing 20 Drug - Info Only 19 House Check 16 Weapons 16 Extortion/Blackmail 15 Pornography 13 Curfew/Loitering 11 Liquor Viol 10 Robbery 7 Family Offense 5 Fatal Accident 5 Drunkness 4 Bad Checks 3 Animal Cruelty 2 Embezzlement 2 Kidnapping 2 Arson 1 Human Trafficking 1 42,875 260 Carver County-Chanhassen-Chaska, MN Page 38 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Figure 28: Fire Activity by Type - 2020 Activity Count Weak/Dizzy/Unwell/Nausea 714 Diffi Breathe/Chest Pain 656 OTHER-Non-Serious Injury 580 Medical - Other 561 Unconscious/Unresponsive 364 Lift Assist 356 OTHER-Serious Injury 305 Pi Accident-ems 244 Commercial Fire Alarm 174 Medical Alarm 166 Stroke 159 Seizure 156 CO Alarm/No Ill Effects 111 Res Fire Alarm-Alarm Co 98 Cardiac Arrest 82 Fire-Other 78 Res Fire Alrm-RP-No Signs 73 Assist Non-Fire Agency 72 Smell Gas-Outdoors 68 Smell Gas-Indoors 60 Mutual Aid(Other Fire Ag) 48 Traumatic Injury 46 Structure Fire - 1 Alarm 44 Comm Waterflow Alarm 40 Unknown/Undetermined 40 Vehicle Fire 38 Grass Fire - 1 Alarm 35 Overdose 35 Allergic Reaction 33 Smoke In Area 30 Choking 25 Electrical Fire 20 Fall Greater Than 10' 20 Lines Down 18 Suicide Attempt 15 Cooking Fire 13 CO Alarm/Ill Effects 12 261 Carver County-Chanhassen-Chaska, MN Page 39 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 Activity Count Structure Fire - 2 Alarm 11 Water Rescue 11 Haz Mat Incident 10 Imminent Child Birth 6 Burn 4 Weather Event 4 Entrapment/Entanglement 3 Ice Rescue 2 Structure Fire - 3 Alarm 2 Pi Accident-fire 1 5,643 OBSERVATION: Separate incident type codes used by law and fire agencies is a contributing factor to previous observations. Stakeholders should strive to reduce the total number of incident types to reduce excessive granularity and facilitate rapid incident type categorization by telecommunicators. 262 Carver County-Chanhassen-Chaska, MN Page 40 ©Fitch & Associates, LLC Emergency Communications Center Study January 2022 263 Emergency Communications Center Study Summary Presentation Prepared by: Bruce J. Moeller, PhD 264 Executive Summary •The current system performs well overall. •The emergency communications center (ECC) makes use of current technologies and appears engaged with stakeholders. •From a system wide perspective, the use of a single regional public safety emergency communications center is a best practice. •Nonetheless, challenges exist attempting to balance a regional perspective against the desires of individual local governments and agencies. •Like most communities across the nation, increasing workload and changing community expectations provide an opportunity to further enhance the existing system. 265 Quantitative Analysis 266 Average vs. 90 th Percentile •Assuming a normal distribution, designing a system to an average target means you will only be successful 50% the time. •Therefore, design and evaluation at the 90 th percentile means you will be successful 90/100 or 90% of the time. •The community can have higher confidence in the service they receive. 267 Call Answering 268 Call Processing Times •Dispatch of fire units is often delayed until a ‘second incident’ is created within CAD based on a fire incident type. •For EMS incidents, this delay is likely greater as the current practice transfers the caller or call information to Ridgeview Ambulance before the subsequent creation of a fire agency incident. •Observation of EMS related calls requiring both a fire department and Ridgeview Ambulance response found the second call for service was not created until an estimated 60-90 second delay. •The actual time for this primary to secondary PSAP transfer and the subsequent delay in alerting emergency responders for EMS responses cannot be accurately determined because of these data limitations. 269 Recommendations Recommendations are provided employing three different themes: •Operational •Technology •Policy & Budget. 270 Operational 271 ECC Staffing The ECC staffing levels call for a minimum of 3 telecommunicators during daytime hours and will drop to 2 during night hours. The center does not utilize a dedicated call- intake position where personnel are assigned to one role of 911 intake or radio dispatch. Telecommunicators answer both 911 and non- emergency calls while also managing radio traffic as needed. 272 Call Processing •For most incidents, a single telecommunicator handles both the initial telephone call for service and the ongoing radio communication. •Approximately 90% of all calls for service are classified as requiring law enforcement action, the initial call for service form is populated using a law enforcement related activity code. Event Occurs 911 Call to PSAP Call Answered Address & Incident Type Obtained Units Notified Units Arrive Incident Resolved 273 •Should the incident require either EMS or fire related responses, additional call for service forms are subsequently created and reflect the appropriate fire or EMS related activity complaint type. •Calls requiring a response from Ridgeview Ambulance requires either the caller or the call information to be transferred to Ridgeview’s communications center via telephone with the Carver County telecommunicator providing some or all the needed information. 274 Training / Quality Assurance / Quality Improvement •The training manual, and its constituent components, did not reflect when the document was either created or last reviewed/updated. •Training materials provided appear only to address initial telecommunicator training. No specific materials were identified which are intended as continuing education or ongoing training. 275 Policies & Procedures •Some are procedures for handling certain types of incidents, for example a dangerous dog call, while others are more appropriately classified as work rules, for example timecards. •Policies were mostly, though not exclusively, formatted on a “Communication Services Division Work Rules” template that included a Work Rule #, Subject, Issue Date, Revision Date, Number of Pages, References, and Chapter. •Some such policies had this information completed, while others had little or none. 276 Incident Types 277 Call Interrogation •The National Emergency Number Association (NENA) Standard for 9-1-1 Call Processing articulates that ECCs either adopt or develop their own call-intake protocols. While some ECCs will develop their own protocols, most will adopt of criteria-based dispatch system or a commercial protocol driven system. •The benefit of an ECC adopting either a CBD or priority dispatch system is these systems have been developed, validated, and employed by 9-1-1 centers across the nation. Few communities have the resources to develop an in-house solution that is both valid and defensible. 278 Technology 279 Technology Review •There is a high degree of collaboration with regional and state partners. •The ECC utilizes a shared Motorola Vesta 911 telephony system, employing the state’s ESINet system which allows routing of 911 calls and also permits text-to-911. •The radio system is a region-wide radio system governed by the Metropolitan Emergency Services Board. •At the time of the initial site visit, and as reflected in the CAD data provided –the system did not accurately capture the time a call is received unless the incident is a law enforcement incident. •For fire and EMS related incidents, the need to create a second incident/event type or the need to transfer the caller/call information to a secondary PSAP, does not allow for an accurate capture of relevant timestamps in the system. •Upon researching this issue with the CAD vendor, it was identified the CAD had a missing configuration or software code element to allow for a “multi-dispatch” of multiple agencies or disciplines to a single incident. Such a functionality would eliminate the identified problem. 280 281 •Ridgeview Ambulance and the ECC make use of different CAD systems and underlying base maps intended to correctly locate emergency incident locations. Ridgeview Ambulance management indicated that at times the use of a different mapping software creates challenges in locating calls within Carver County. •The existing transfer of information from a primary PSAP to a secondary PSAP is often awkward and time-consuming. That situation was observed between the ECC and Ridgeview Ambulance. •While law enforcement units have consistently used of mobile data terminals (MDTs), fire departments do not currently employ this technology. In addition to providing real-time information to responding fire and EMS units, MDTs also allow the vehicle’s location to be shared with the ECC and other first responders to enhance situational awareness. 282 283 Best Practices 284 Personnel & Staffing •Personnel are assigned to a schedule that works four days one week and three days the other week. •With a predominant 12-hour shift schedule, employees are also working either a daytime or nighttime shift. Overall, this pattern results in largely four shifts. •With only three approved supervisor positions, this means there is often no supervisor, or acting supervisor, on-duty. 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Base Schedule Minimum Staffing 285 Governance & Funding •Each community, and the county overall, benefits from the County’s funding and operation of the ECC. It is a best practice to provide regional 911 services which permits greater response capabilities, lower cost, and enhanced technology than that if each entity attempts to duplicate the infrastructure. •As residents spend more time living in one community while working elsewhere, the demands of an increasingly mobile society require a more regional perspective for certain service delivery. The challenge is balancing the needs of individual stakeholders, with that of the regional needs. •Related with this issue is that of governance and funding raised by other stakeholders. One comment received questioned if other agencies were ‘partners or customers?’ Different agencies/stakeholders may answer that question differently –and is arguably representative of role confusion. 286 •The ECC must serve law enforcement and fire rescue providers from an operational perspective. To achieve the operational goals, the focus must remain on first responder agencies and their respective operational leaders. •Operational oversight, as used herein, refers to watchful, responsible, and accountable supervision of the field operational aspects of the ECC and its support of the overall public safety system. This includes policies, procedures and processes that impact the end-user’s ability to provide service to residents and visitors. •However, where the needs of the end user begin to impact technology needs of the system, or operations within the ECC which requires funding, then a policy-level perspective, and the input of relevant system stakeholders must properly be included. These policy issues are the domain of municipal and county leaders –specifically mayors, city / county managers, etc. •Therefore, governance issues are best addressed recognizing this bifurcation in roles –one method for day-to-day operational needs driven by law enforcement and fire service leaders, and a concurrent process where policy-level issues are addressed by the appropriate leadership. 287 288 Questions 289 City Council Item March 21, 2022 Item Resolution 2022-XX: Conduct Public Improvement Hearing, Order the Project, Approve Plans and Specifications, and Authorize the Advertisement for Bids for the 2022 Lake Lucy Road Rehabilitation Project No. 20-03 File No.20-03 Item No: G.1 Agenda Section PUBLIC HEARINGS Prepared By George Bender, Assistant City Engineer Reviewed By Charlie Howley SUGGESTED ACTION "The Chanhassen City Council adopts a resolution ordering the improvements, approving the plans and specifications, and authorizing advertisement for bids for the 2022 Lake Lucy Road Rehabilitation Project No. 20-03." Motion Type 4/5 Vote Strategic Priority Asset Management SUMMARY Host and conduct a Public Hearing for the project regarding the improvements. This Public Hearing is known as the 'Improvement Hearing' and it is associated with the M.S. 429 special assessment process in order to review the findings of the feasibility study and discuss specific aspects of the project. The agenda item shall also order the project, approve the plans and specifications, and authorize an advertisement for bids be published for the project. The contract documents were previously prepared and bid in 2020 but the project was not awarded. The contract documents have been updated but the work is primarily the same as was bid in 2020. BACKGROUND As part of the overall Pavement Management Program (PMP), the City annually plans to rehabilitate a 290 section or sections of public streets across the City. The Five-year Capital Improvement Plan (CIP) identifies the near-term streets to be rehabilitated. Lake Lucy Road between TH 41 and Galpin Boulevard is designated as a Municipal State Aid (MSA) roadway segment. Key dates and items relative to the project: On November 7, 2019, the Engineering Department prepared and released a request for proposals (RFP) for consultant services for the project. On November 22, 2019, the Engineering Department received three proposals from consultants for professional services for the Lake Lucy Road project. On December 9, 2019, the City Council approved a consultant contract with WSB & Associates and authorized preparation of a feasibility study for the project. On January 28, 2020, the Engineering Department hosted an open house to introduce and discuss the project with the public. Notifications were sent to residents in the nearby areas who will be affected by the project. On April 13, 2020, the City Council accepted the feasibility study and called a Public Hearing to be held on April 27, 2020. On April 27, 2020, the City Council hosted a Public Hearing and ordered the improvements including preparation of plans and specifications for the project. On May 26, 2020, the City Council accepted the plans and specifications and authorized publication of an advertisement to bid the project. On June 18, 2020, the City opened sealed bids for the project. On June 22, 2020, the City Council called a Public Hearing to be held on July 13, 2020. On July 13, 2020, the City Council conducted a Public Hearing and did not adopt the final assessment roll and award a construction contract. Due to the COVID-19 pandemic, MnDOT put State Aid Fund Advances on hold, which were slated to fund a portion of the project. The City elected to delay this project until funding was available. The City subsequently modified the 5-year Capital Improvement Plan (CIP) and this project was scheduled to be completed in 2022. On February 28, 2022, the City Council accepted the feasibility study and called for a Public Hearing to be held on March 21, 2022. DISCUSSION The section of Lake Lucy Road between State Highway 41 (Hazeltine Boulevard) and County Road 117 (Galpin Boulevard) is a collector street and is in need of roadway pavement rehabilitation. The City's five-year Capital Improvement Plan originally planned for the rehabilitation of this segment of roadway corridor in 2020. The project was delayed due to the COVID-19 pandemic and rescheduled for 291 2022. Staff utilized the City's Pavement Management Program and site investigations to determine the project limits of the 0.66-mile long urbanized street corridor. The existing road section was originally constructed between 1994 and 1998. Lake Lucy Road is designated as a Municipal State Aid (MSA) route. The City will utilize State Aid funding and special assessments to finance the street portion of the improvements. City utility funds will be used for funding any of the necessary utility and surface water improvements. The average pavement overall condition index (OCI) relative to this length of roadway is within the range where overlays should be considered. The western half of the section is a few years older and the associated OCI is predictably lower than the eastern half. An request for proposals (RFP) for a geotechnical exploration and pavement evaluation was prepared and distributed by the Engineering department. American Engineering Testing, Inc. was hired to perform the work and prepare a geotechnical report for the project area. The report confirmed there is a pavement performance change about 350 feet east of Brendan Court. This confirms the different OCI ratings through the project area. The report attributes the differing pavement distresses observed between the western and eastern sections due to weaker supporting soils in the western half. The feasibility study in conjunction with the geotechnical report evaluated several different alternatives for pavement rehabilitation and recommended an alternative type of a mill and overlay. A standard 2.5-‐ inch mill and overlay is recommended to be combined with a seal coat between the milled surface and new bituminous layer. This rehabilitation combination technique is known as a 'Texas Underseal'. The additional seal coat layer is intended to delay reflective cracking between the existing base layer and the new overlay. Two or three additional years of service life are expected to be gained by adding this technique to a standard mill and overlay. The weaker support soils in the western half will not be able to be fully corrected until a reconstruction project is performed. The 'Texas Underseal' is effectively intended to buy additional time for the service life of the pavement section. The trail along the corridor is intended to be rehabilitated via a full depth reclamation. Some spot repair of curb and gutter and other public utilities are also part of the project. All pedestrian ramps will be brought into ADA compliance in accordance with the ADA transition plan. A capacity analysis of the storm sewer system was performed to verify it was adequately designed to serve the area. The analysis verified the existing system meets current design standards and the updated NOAA Atlas14 rainfall model standard. A spread and run analysis was also performed for each catch basin to identify any ponding concerns on the roadway. The analysis identified three catch basin locations where an additional catch basin should be added to reduce temporary ponding during an intense rainfall event. Major replacement of watermain and sanitary sewer is not necessary. The valves on the watermain are planned to be rehabilitated by changing out the bolting on the valves. The age of the original installation indicates the bolting is likely to be mild steel. The bolts will be replaced with stainless steel to protect them long term from the corrosive soils found in Chanhassen. Minor repairs primarily related to reducing infiltration and inflow are recommended for the sanitary sewer system. An open house informational meeting for public involvement was originally hosted on January 28, 2020. As appropriate, comments received were factored into the preliminary design and are included in the feasibility report. Speeding along the corridor was the primary common concern. At that time, Staff commissioned a speed study to be performed along the corridor to analyze the concern. The study was conducted over a seven-day period in February. The actual vehicular travel speed was not displayed to 292 the driver on the apparatus during the study in order to record typical traveled speeds along the corridor without inducing a natural slowing at the device. From an engineering perspective, the 85th percentile is used to determine if there is a speeding concern. The 85th percentile speed was at the 30-mph speed limit with an average pace between 23 mph and 33 mph. As part of the final design, the City elected to include two driver feedback signs with the project on each end of the corridor. These signs were installed in 2021 as part of another project so the neighborhood did not have to wait for this rehabilitation project. The proposed improvements will also address current NPDES and Riley Purgatory Bluff Creek Watershed District requirements in regards to water quality treatment and best management practices for stormwater runoff related to construction activities. As part of going through a minor refresh process for the plans, the Engineering Department elected to have the design consultant review one pond in the project area for a potential clean-out. Additional data and storm pond maintenance prioritization has been completed since this project was designed. The pond is in need of clean-out and the stormwater infrastructure associated with the pond also requires maintenance. The plan is to bid the pond work as an alternate with the project. If reasonable pricing is received the work can be included with the construction project. Funding Budget for the proposed work has been included in the CIP for the project to be constructed in 2022. Funding for the project is proposed to come from the pavement management fund (PMP) including use of MSA funds and special assessments to benefiting properties for the street improvement costs. The special assessments will be managed per the City's Assessment Policy. City utility enterprise funding will be utilized to cover the rehabilitation needs specific to each utility. The preliminary special assessment amount for this project area is calculated in the table below. There are three separate factors that have been applied to reduce this assessment amount. The first factor is related to the street rehabilitation technique selected to be utilized with the project. This will be the first time a 'Texas Underseal' is utilized in Chanhassen. As this is a unique selection that the Engineering Department wants to test on a project in Chanhassen, Staff believes it is not fair to include costs associated with this technique to the benefitting properties. The second factor is relative to the assessable street frontage along a collector street. Driveways are purposely minimized along collector streets and therefore the amount of assessable properties is less than a standard residential street. This factor has similarly been applied to past projects such as Minnewashta Parkway. The third factor is relative to only assessing for a standard street width. Assessment Summary Amount Assessable Street Cost (less 'Texas Underseal')$487,040 Residential Property Portion of Assessable Street Cost (40%)$194,820 Pro-rated Assessable Front Footage (48.15%)$93,800 Pro-rated Standard Residential Street Width (86.11%)$80,800 Residential Property Units 20 Per Unit Preliminary Assessment Rate $4,040 293 Schedule Task Date Conduct Public (Improvement) Hearing, Approve Plans, and Authorize Ad for Bid March 21, 2022 Open Bids April 27, 2022 Host Open House May 2022 Conduct Public (Assessment) Hearing, Accept Bids, and Award Contract May 9, 2022 Begin Construction June 2022 Substantial Completion September 2022 BUDGET The project is intended to be funded from State Aid funds, special assessments, and City utility funds. The overall project budget is shown in the table below. A complete engineer's estimate was prepared with the feasibility study and is included in the report. Some of the budgetary amounts have been exceeded but are within range of the target amount. Staff believes it is likely when the project is bid the competitive process will come in under the currently estimated amount. The estimated project costs are as follows: Funding Source Budgetary Amount Estimated Amount Surface (Street and Trail) Improvements - PMP Fund $640,000 $662,400 Watermain Improvements $110,000 $133,000 Sanitary Sewer Improvements $60,000 $28,500 Storm Sewer Improvements $65,000 $68,100 Storm Pond Maintenance (Alternate - not included in Total)$0 $33,900 Total Project Cost $875,000 $892,000 RECOMMENDATION From an engineering and financing perspective the project is feasible and cost effective. Staff recommends the Council adopt a resolution ordering the improvements, approving the plans and specifications, and authorizing the advertisement for bids for City Project Number 20-03. ATTACHMENTS Streets 2022 Projects Streets 5-Year CIP - 2022-2026 CIP Project ST-045 Feasibility Report - FINAL Geotechnical Report Resolution - Ordering Project, Approving Plans and Authorizing Ad for Bids for 20-03 294 Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy ST15 ST18 ST14 ST17 ST61 Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Lake Ann Park Chanhassen Pond Park Chanhassen Nature Preserve Chanhassen Recreation Center Lake Susan Park Rice Marsh Lake Preserve Power Hill Park Fox Woods Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Bluff Creek Preserve Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Lake Ann Park Preserve SA5SA5 SA7 SA7 SA41 SA101 SA5 SA41 )212 )212 PowersBlvdAudubonRdChanhassen RdArboretum Blvd Pioneer TrlGalpinBlvdLyman BlvdGalpinBlvdHazeltineBlvd MarketBl vdPowers BlvdGreatPlai ns Blv d Arboretum Blvd Flying C l o u d D r ST101 ST101 GH117 Document Path: K:\Departments\Engineering\CIP\2022-2026\CIP_5Year_2022-2026.aprxDate Created: 9/29/2021 Created By: City of Chanhassen - Engineering Department µ0 3,000 Feet 0 0.5 Mile 2022 Projects City of Chanhassen Legend 2022 - Municipal State Aid (MSA) 2022 295 ################################################# # ###################################################################### Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy ST15 ST18 ST14 ST17 ST61 Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Lake Ann Park Chanhassen Pond Park Chanhassen Nature Preserve Chanhassen Recreation Center Lake Susan Park Rice Marsh Lake Preserve Power Hill Park Fox Woods Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Bluff Creek Preserve Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Lake Ann Park Preserve SA5SA5 SA7 SA7 SA41 SA101 SA5 SA41 )212 )212 PowersBlvdAudubonRdChanhassen RdArboretum Blvd Pioneer TrlGalpinBlvdLyman BlvdHazeltineBlvd Mar ketBlvdPowers BlvdGreatPlai ns Blv d Arboretum Blvd Flying C l o u d D r ST101 ST101 GH117 GH117 Document Path: K:\Departments\Engineering\CIP\2022-2026\CIP_5Year_2022-2026.aprxDate Created: 9/29/2021 Created By: City of Chanhassen - Engineering Department µ0 3,000 Feet 0 0.5 Mile 5-Year CIP - Streets (2022-2026) City of Chanhassen Legend 2022 2023 2024 2025 2026 2022 - Municipal State Aid (MSA) 2023 - Municipal State Aid (MSA)### # ##2023 - County/State Project ######2024 - County/State Project ### # ##2025 - County/State Project 296 Capital Improvement Program City of Chanhassen, MN Contact Charlie Howley 2022 2026 thru Department Street Improvements Description Maintenance, rehabilitation, and/or reconstruction of local streets that are identified as part of the Municipal State Aid (MSA) system. These projects are programmed based on available funding and need, and then identified on the City's 5-year Capital Pavement Management Plan which gets updated annually. Funding from MSA can also be used for the City's share of County of MnDOT projects. Project #ST-045 Priority n/a Justification Roads deteriorate over time. The City performs preventative maintenance on roads to extend their useful life. Eventually all roads will need to be reconstructed once maintenance and/or rehabilitation techniques are not feasible. The City receives annual funding from MnDOT for State Aid roads. The funding comes in both a construction allotment and a maintenance amount. If there is a need greater than the funding, MSA does allow for advancing funds from future years funding, but requires special approval. Budget Impact/Other The 2021 MSA funding is being used for the Minnewashta Parkway project which is listed as part of CIP ST-012. Useful LifeProject Name MSA Roadway Improvements - Lake Lucy Road Category Street Improvements Type Improvement Account #2 Account #1 420-4xxx-4xxx Account #4 Account #3 Status Active Total2022 2023 2024 2025 2026Expenditures 875,000875,000Construction 875,000 875,000Total Total2022 2023 2024 2025 2026Funding Sources 176,000176,000Streets - PMP Assessments 464,000464,000Streets - PMP MSA Funds 60,00060,000Utility Fund -Sewer 65,00065,000Utility Fund -Surface Wtr 110,000110,000Utility Fund -Water 875,000 875,000Total 297 FEASIBILITY REPORT CITY PROJECT NO. 20-03: 2022 LAKE LUCY ROAD REHABILITATION PROJECT CITY OF CHANHASSEN | CARVER COUNTY, MINNESOTA FEBRUARY 28, 2022 Prepared for: City of Chanhassen 7700 Market Boulevard PO Box 147 Chanhassen, MN 55317 WSB PROJECT NO. R-015301-000 298 FEASIBILITY REPORT Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 CITY PROJECT NO. 20-03: 2022 LAKE LUCY ROAD REHABILITATION PROJECT FOR THE CITY OF CHANHASSEN, MINNESOTA February 28, 2022 Prepared By: 299 CERTIFICATION Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed professional engineer under the laws of the State of Minnesota. Adam Gadbois, PE Date: February 28, 2022 Lic. No. 54787 Quality Control Review Completed By: Eric M. Eckman, PE Date: February 28, 2022 Lic. No. 49954 300 TABLE OF CONTENTS Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY ................................................................................................. 1 2. INTRODUCTION ............................................................................................................. 2 2.1 Authorization ........................................................................................................ 2 2.2 Scope .................................................................................................................. 2 2.3 Data Available ...................................................................................................... 2 2.4 Project Location ................................................................................................... 2 3. EXISTING CONDITIONS ................................................................................................ 3 3.1 Street and Bituminous Trail .................................................................................. 3 3.2 Municipal Utilities ................................................................................................. 3 4. PROPOSED IMPROVEMENTS ...................................................................................... 4 4.1 Streets ................................................................................................................. 4 4.2 Bituminous Trail ................................................................................................... 4 4.3 Municipal Utilities ................................................................................................. 4 4.4 Permits and Approvals ......................................................................................... 5 4.5 Right-of-Way/Easements ..................................................................................... 6 4.6 Private Utilities ..................................................................................................... 6 4.7 Public Involvement ............................................................................................... 6 5. FINANCING .................................................................................................................... 7 5.1 Opinion of Probable Cost ..................................................................................... 7 5.2 Funding Sources .................................................................................................. 7 6. PROJECT SCHEDULE ................................................................................................... 8 7. FEASIBILITY AND RECOMMENDATION ...................................................................... 9 Appendix A Figure 1: Project Location Figure 2: Underlying Soils Map Figure 3: Watermain Utility Map Figure 4: Sanitary Sewer Utility Map Figure 5: Storm Sewer Utility Map Appendix B Figure 6: Drainage Area Map Figure 7: Catch Basin Spacing Map A Figure 8: Catch Basin Spacing Map B Figure 9: Catch Basin Spacing Map C Pond LL 2-14-1 Memorandum 301 TABLE OF CONTENTS (continued) Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Appendix C Public Involvement Meeting Appendix D Opinion of Probable Cost Appendix E Figure 10: Preliminary Assessment Map Preliminary Assessment Roll Appendix F Geotechnical Report, American Engineering Testing, dated 12/20/19 302 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 1 1. EXECUTIVE SUMMARY The City Project No. 20-03: 2022 Lake Lucy Road Rehabilitation Project consists of roadway milling and bituminous overlay on approximately 3,500 feet (0.66 miles) of roadway, extending from Hazeltine Blvd (TH 41) to Galpin Blvd (CR 117) on Lake Lucy Road. The proposed improvements will also include full depth reclamation and bituminous paving of the adjacent trail, spot curb and gutter replacement, ADA pedestrian curb ramp improvements, minor utility repairs, and drainage improvements. Replacing portions of the City’s deteriorating utility infrastructure in conjunction with the proposed street improvements provides an opportunity to minimize the replacement costs and traffic disruptions than if repaired separately. Proposed utility improvements include the following: ▪ Repair or replacement of deficient storm sewer and storm manholes ▪ Replacement of all existing storm and sanitary manhole castings that do not meet current City standards ▪ Bolting replacement on all gate valves and hydrant valves ▪ Anode bag installation on watermain It is also proposed that maintenance is performed on adjacent Pond LL 2-14-1 The total estimated project cost is $925,900, which includes a 5% contingency and 10% indirect costs for legal, engineering, administrative, and financing items. The project is proposed to be funded through special assessments to benefiting property owners, City utility funds, and State Aid funds. The project is proposed to be assessed to the adjacent benefiting properties in accordance with the City’s assessment practice, which is to assess 40% of the street improvement costs. Due to Lake Lucy Road being designated as a collector roadway, the assessments are prorated to reflect assessable front footage along Lake Lucy Road and to reflect a standard residential street width of 31 feet (back of curb to back of curb). Costs associated with the trail improvements are not assessable. The remaining percentage of the street improvement costs will be funded through State Aid funding and the full cost of the utility improvements will be funded through City utility funds. The project is proposed to be substantially completed in 2022, including restoration items. The project is feasible, necessary, and cost-effective from an engineering standpoint and should be constructed as proposed herein. 303 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 2 2. INTRODUCTION 2.1 Authorization On December 9, 2019, the City of Chanhassen City Council authorized the preparation of an engineering feasibility report for the City Project No. 20-03: Lake Lucy Road Rehabilitation Project by WSB. The project was subsequently ordered by the City Council on April 27, 2020, designed, and bid on June 18, 2020. Due to the COVID-19 pandemic, MnDOT put State Aid Fund Advances on hold, which were slated to fund a portion of the project. The City elected to delay this project until State Aid funding was available. The City has authorized that updates be made to the feasibility report and that the project be bid again for construction in 2022. 2.2 Scope This report investigates the feasibility of proposed improvements to streets, bituminous trail, utilities, and a storm water basin, along Lake Lucy Road which are identified within the City’s Capital Improvement Plan (CIP) for 2022. Improvements outlined within this report include bituminous pavement milling and paving, full depth reclamation and paving of the adjacent trail, drainage, storm sewer, and storm water basin improvements, minor watermain improvements, minor sanitary sewer repairs, and ADA pedestrian curb ramp improvements. The proposed improvements will also include spot repairs to curb and gutter in addition to concrete aprons. 2.3 Data Available Information and materials used in the preparation of this report include the following: ▪ City of Chanhassen record drawings ▪ City of Chanhassen GIS maps ▪ Field observations of the area ▪ Sanitary Sewer Televising, Pipe Services, completed in November 2018 ▪ Geotechnical Evaluation Report, American Engineering Testing, dated 12/20/19 ▪ Structure Inspection Reports, provided by City Staff in January 2020 ▪ Storm Sewer Televising, HK Solutions Group, completed in August 2021 ▪ Surveyed Information ▪ City Wide HydroCAD Model and Drainage Area Maps dated July 2006 2.4 Project Location The project is located on Lake Lucy Road, which lies east of Lake Minnewashta between Hazeltine Blvd (TH 41) to Galpin Blvd (CR 117). The project area is identified on Figure 1 in Appendix A. 304 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 3 3. EXISTING CONDITIONS 3.1 Street and Bituminous Trail The existing Lake Lucy Road is a designated Municipal State Aid Street with a 36-foot roadway width (back of curb to back of curb) and an 80-foot right-of-way width. The existing pavement is bituminous with an 8-foot-wide bituminous trail along the north side of the road, B618 concrete curb and gutter, and storm sewer with drain tile at the low-points to drain the roadbed. Record plans indicate Lake Lucy Road was constructed in multiple segments between 1994 and 1998. The pavement surface within the proposed improvement area is aging and exhibiting inconsistent longitudinal and transverse cracking. These types of distresses are too advanced to be addressed with patching and/or chip sealing. The Geotechnical Report identified two significantly different types of underlying soils underneath Lake Lucy Road, which may have contributed to the different pavement distresses along the roadway. A map of the underlying soils can be found on Figure 2 in Appendix A. The underlying soils of the western segment were found to be weaker and have an estimated design R- value of 12, while the underlying soils on the eastern segment were found to be stronger with an estimated design R-value of 30. Record drawings indicate the pavement section of the western section consists of 6.5” of bituminous pavement and 18” of aggregate base. The eastern section is shown to consist of 3.5” of bituminous pavement and 12” of aggregate base. The difference in R-value and pavement sections may have been the reason for inconsistent pavement distresses along the roadway. Outside of the roadway, the curb and gutter and driveway aprons are in good condition; however, some cracking and localized settlements have occurred. The bituminous trail adjacent to Lake Lucy Road shows signs of pavement distress on the surface and the pavement cores obtained from the trail exhibited stripping which occurs when the asphalt loses bond with the aggregate material underneath. Additionally, two of the five pavement cores taken from the trail shows the base underneath the pavement is thinner than what is shown on the record plans. 3.2 Municipal Utilities The existing watermain system consists of a 12-inch DIP within Lake Lucy Road. The watermain was installed at the time the roadway segments were initially constructed and is functioning adequately. However, based on the history of watermain within the City, the practice has been to make some minor improvements to these watermains in conjunction with street rehabilitation projects to reduce the potential for disruptive and costly watermain breaks in the future. A map of the existing watermain system can be found on Figure 3 in Appendix A. The existing sanitary sewer system consists of 8-inch and 10-inch PVC pipe within the project area. The existing sanitary sewer was televised in 2018, and the mainline sewer was found to be in good condition with isolated mineral deposits and limited minor sags. The sanitary sewer services to adjacent properties were not televised with the mainline televising; however, residents were notified that a request could be made to have the City Utility Department televise the sanitary service including the private portion between the right-of-way and the home. In addition to the municipal sanitary sewer system, there is a large diameter sanitary forcemain operated by Metropolitan Council Environmental Services (MCES) along Lake Lucy Road. A map of the existing sanitary sewer system can be found on Figure 4 in Appendix A. The existing storm sewer infrastructure within the project area mainly consists of reinforced concrete pipe that was installed at the same time the roadway segments were initially constructed. The system collects storm water runoff from the roadway and adjacent storm sewer systems, which outlet to various downstream ponds in the area. The City has indicated that there are no known flooding issues in the project area. A capacity analysis of the storm sewer was conducted by WSB as a part of this report to ensure there is adequate flow capacity in the system. The adjacent ponds next to the project site upstream and downstream were also reviewed by WSB. A map of the existing storm sewer system can be found on Figure 5 in Appendix A. 305 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 4 4. PROPOSED IMPROVEMENTS 4.1 Streets The pavement section along Lake Lucy Road shows signs of pavement distress and needs repair to extend the useful life of the roadway. The improvement options explored included: full reconstruction, pavement reclamation, and mill and overlay. The full reconstruction and pavement reclamation approaches are typically performed when the pavement is at the end of its serviceable life and has deteriorated to such a condition that lower cost rehabilitation methods are not effective. Based on the existing pavement distresses observed along Lake Lucy Road we believe the existing pavement is not at the end of its serviceable life and can be effectively rehabilitated. Other considerations including previous repair history, roadway age, traffic volumes, and future roadway classification, were factors in determining the most cost-effective method to extend the life of the roadway. Based on the considerations stated above, a full-width 2.5-inch mill and bituminous overlay with a Texas Underseal is recommended. The resulting pavement section will meet MnDOT State Aid design standards for structural design strength. Texas Underseal is a chip seal coat applied to the milled surface prior to overlaying the new pavement. They help a conventional mill and overlay to perform better as it delays non-thermal cracks from reflecting through the bituminous overlay. A typical mill and bituminous overlay will extend a pavement’s life another eight to ten years. When Texas Underseals are applied to milled pavement prior to the bituminous overlay, it can add two to three additional years compared to a standard mill and overlay. As an alternative to the mill and overlay improvements, full depth reclamation could be performed to provide a more long-term improvement. According to the MnDOT Pavement Design manual, full depth reclamation could extend the useful life of the roadway by 20 years or more when proper maintenance is performed. This alternative was presented in the original feasibility report and evaluated during final design. It was determined by the City to proceed with pavement mill and overlay at this time. In addition to the street improvements, new ADA compliant pedestrian curb ramps are proposed to be installed at all crosswalk locations within the project area. Based on visual field inspection by City Staff, approximately 20% of the concrete curb and gutter within the project area is deficient and is recommended for replacement. Additional curb and gutter will be impacted by catch basin improvements, hydrant replacements, and ADA improvements. 4.2 Bituminous Trail The Geotechnical Report considered two rehabilitation options for the bituminous trail; reconstruction and 1.5-inch bituminous overlay. Reconstruction of the bituminous trail would come at a significant cost while the overlay approach would only temporarily remove the existing pavement distres ses, and we would expect cracks and other deformities to reappear after only a short time. The recommended option to rehabilitate the trail is with full depth reclamation. This option provides for a new pavement section while also enhancing the aggregate base section of the trail. To account for the thin aggregate base section shown in the pavement cores, additional aggregate material will be added to the top of the trail in specific areas prior to reclamation to provide a suitable foundation for the trail. 4.3 Municipal Utilities The existing 12-inch DIP watermain in Lake Lucy Road is functioning adequately and has no known breaks within the project area. Additionally, there are no documented issues with gate valves and there is only one deficient hydrant (ID: 10-034) within the project area. However, due to the age of the watermain, there is a high probability that the bolting on the gate valves consist of mild steel. Current City standards require stainless steel bolts due to the highly corrosive soils in the area. Proposed improvements to the watermain include replacement of all gate valve and hydrant valve bolts. Additionally, sacrificial anode 306 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 5 bags provided by the City will be installed by the contractor. Anode bags have been shown to extend the service life of the utility by overcoming the external corrosion caused by the soil. It is proposed that the project specifications be written such that the oldest segments of watermain will have bolts replaced first. Thus, if during replacement it is revealed that the bolts are not experiencing noticeable corrosion, the remainder of the watermain segments and associated valves and bolts can be left in place. The sanitary sewer system was televised and inspected by City staff and minor repairs are recommended. The proposed minor repairs to the system include removal of mineral deposits at joints, replacement of concrete adjustment rings, installation of chimney seals to reduce inflow and infiltration, and replacement of casting lids that do not conform to the City’s standards. City staff inspections revealed limited need for manhole repair and replacement. The sanitary sewer services to adjacent properties were not televised with the main line, and therefore recommendations for repair or replacement are not included in this report. However, residents were notified that a request could be made to have the City Utility Department televise their private sanitary service. The storm sewer system was inspected by City staff and minor repairs are recommended. The proposed minor repairs to the system include replacement of structures identified to be in poor condition, replacement of deficient drain tile, replacement of deficient concrete adjustment rings, and invert and doghouse repairs. WSB performed a capacity analysis of the existing storm sewer and that analysis determined that all storm sewer within the project limits was adequately sized for the 10-yr design storm event. A spread and run analysis was completed along Lake Lucy Road . This analysis found that three catch basins would need to be added at various low points in order to meet current state aid requirements, as shown on Figures 6-9 in Appendix B. The City-wide HydroCAD model dated July 2006 was modified to refine drainage area boundaries and update the model to use Atlas-14 rainfall depths with MSE 3 rainfall distribution. The updated HydroCAD model was used to identify trunk storm sewer capacity within the project corridor and to evaluate adjacent ponding areas. The model results show that the trunk storm sewer is not undersized and adjacent ponds maintain at least 1 ft of freeboard from all low points on Lake Lucy Rd during the 100-year 24-hr rainfall event. Six ponds were analyzed with the existing conditions from the Storm Water Asset Management Program (SWAMP). Two of the ponds in their existing conditions were shown to be due for maintenance, as seen from the SWAMP scores of 25-50 in Figure 6 of Appendix B. It is proposed that maintenance is performed on one of these ponds, LL 2-14-1, in conjunction with the other proposed improvements. A memo discussing the proposed improvements ins included in Appendix B. The opinion of probable cost is included within the memo and also in Section 5.1 of this report. Results of a sediment sample are not yet available, so the cost to excavate the material is provided as a range until the contamination level of the sediment is determined. Runoff rates and volumes from the project area will not be changed from pre-project conditions because the project does not propose an increase in impervious surface. The existing cross slopes of the streets will also be evaluated during the design phase of the project. Any area without an adequate crown will be identified, and a 2% crown will be established with paving operations to shed water off the driving surface. 4.4 Permits and Approvals Based on the nature of the construction and overall size of the project, the following permits have been identified and will be prepared and submitted on behalf of the City: • Minnesota Pollution Control Agency – NPDES Construction Activity Permit • RPBC Watershed District – Erosion and Sediment Control • MnDOT – Miscellaneous Work in Right-of-way (Hazeltine Blvd) • Carver County – Right-of-way Permit (Galpin Blvd) 307 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 6 4.5 Right-of-Way/Easements The surface and utility improvements proposed will be contained within the existing right-of-way. It is not anticipated that additional easements or rights-of-way will be required for these improvements. 4.6 Private Utilities A Gopher State One Call has been completed to identify the private utilities that are near or adjacent to the project area. Staff will meet with these utility companies regarding this project to discuss any impact of the proposed improvements. 4.7 Public Involvement A public informational meeting for the proposed improvements was held on January 28, 2020. Preliminary information was presented to attendees regarding the proposed improvements, costs, funding, schedule, and impacts associated with the project. Comment cards were available to attendees at the meeting and are included in Appendix C. A total of 8 individuals from 8 different properties within the project area attended the public informational meeting. Follow-up meetings will be held with individual property owners during the design process as necessary. The primary feedback received during the meeting was regarding traffic speeds along the Lake Lucy Road corridor. City staff subsequently performed a speed study along the corridor and found the posted speed limit of 30 MPH to be appropriate for the vehicle speeds observed during the study. The original project included the addition of two driver feedback signs; one for each direction of traffic. These signs were installed as part of a separate project and are currently operational along Lake Lucy Road. A second public informational meeting for the proposed improvements was held on February 3, 2022. There were no attendees from the public. 308 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 7 5. FINANCING 5.1 Opinion of Probable Cost The Opinion of Probable Cost for the project is included in Appendix D. The opinions of cost incorporate estimated 2022 construction costs and include a 5% contingency factor and 10% indirect costs for legal, engineering, administrative, and financing items. 2022 Lake Lucy Road Rehabilitation Project Estimated Cost Summary Surface Improvements $662,400 Watermain Improvements $133,000 Sanitary Sewer Improvements $28,500 Storm Sewer Improvements $68,100 Pond Maintenance* $33,900 Total Project Cost $925,900 *Pond maintenance was not proposed with the original feasibility report. 5.2 Funding Sources Funding for the City Project No. 20-03: 2022 Lake Lucy Road Rehabilitation Project will come from City funds, State Aid funds, and Special Assessments. The project is proposed to be assessed to the adjacent benefiting properties in accordance with the City’s assessment practice, which is to assess 40% of the street improvement costs based on residential units. The assessable costs are prorated to reflect assessable front footage along Lake Lucy Road and to reflect a standard residential street width of 31 feet (back of curb to back of curb). Costs associated with the trail, utility improvements, and pond maintenance, are not included in the assessment. The table below provides a summary of the unit assessment rate calculation. The remaining percentage of the street improvement costs will be funded through State Aid funds and City funds, and 100% of the utility improvements are proposed to be funded through City Funds. The preliminary assessment roll can be found in Appendix E along with an assessment map identifying the benefiting properties. The proposed Special Assessments are as follows: 2022 Lake Lucy Road Rehabilitation Project Assessment Summary Assessable Street Cost $486,000* 40% of Assessable Street Cost $194,400* Prorated Assessable Front Footage (48.15%) $93,600* Prorated for Standard Residential Street Width (86.11%) $80,600* Residential Units 20 Per Unit Assessment Rate $4,030* *Rounded figure 309 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 8 6. PROJECT SCHEDULE The proposed schedule for this improvement project is as follows for construction to occur in 2022: Public Informational Meeting ......................................................................................... February 3, 2022 City Council Accepts Updated Feasibility Report and Orders Public Hearing ........................................................................................... February 28, 2022 State Aid Submittal ............................................................................................................ March 4, 2022 Public Hearing, Council Approves Updated Plans and Specifications, and authorizes Ad for Bid .......................................................... March 21, 2022 Open Bids ........................................................................................................................... April 27, 2022 Public Informational Meeting ........................................................................................... Early May 2022 Assessment Hearing/Accept Bids/Award Contract .............................................................. May 9, 2022 Begin Construction .................................................................................................................. June 2022 Substantial Completion .................................................................................................. September 2022 310 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 Page 9 7. FEASIBILITY AND RECOMMENDATION The City Project No. 20-03: 2022 Lake Lucy Road Rehabilitation Project includes street pavement mill and overlay improvements with spot curb and gutter replacement, bituminous trail rehabilitation, watermain improvements, minor utility improvements, and ADA improvements along Lake Lucy Road. The total estimated cost for the project is $925,900. Proposed funding for the project is provided through a combination of special assessments, City funds, and State Aid funds. Based on the information contained in this report, it is the recommendation of WSB to proceed with the City Project No. 20-03: 2022 Lake Lucy Road Rehabilitation Project. This project is feasible, necessary, and cost-effective from an engineering standpoint. The project feasibility is subject to financial review by the City of Chanhassen. 311 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 APPENDIX A Figure 1: Project Location Figure 2: Underlying Soils Map Figure 3: Watermain Utility Map Figure 4: Sanitary Sewer Utility Map Figure 5: Storm Sewer Utility Map 312 ?ÌA@ Lake Lucy RdGalpin BlvdHazeltine BlvdManchester RdLake Harrison RdHighover DrPinehurst Dr Crestview Dr Br e n d e n Ct Topaz Dr Highover Tr H e m lo c k L a Ruby LaC r e s t v i e w C i r Highgate Cir Briarwood CtAmberwood LaM-588 Alder Way Edgewood Ct 1 inch = 400 f eet Document Path: K:\015301-000\GIS\Maps\Figure1_ProjectLocation.mxd Date Saved: 3/2/2020 8:16:10 AMLake Lucy Road Rehabilitation ProjectChanhassen, MN Proje ct L ocation Figure 1 - Project Location Map 0 400Feet¯ 313 ?ÌA@ Lake Lucy RdGalpin BlvdHazeltine BlvdManchester RdLake Harrison RdHighover DrPinehurst Dr Crestview Dr Br e n d e n Ct Topaz Dr Highover Tr H e m lo c k L a Ruby LaC r e s t v i e w C i r Highgate Cir Briarwood CtAmberwood LaM-588 Alder Way Edgewood Ct 1 inch = 400 f eet Document Path: K:\015301-000\GIS\Maps\Figure2_SoilsMap.mxd Date Saved: 3/3/2020 2:10:02 PMLake Lucy Road Rehabilitation ProjectChanhassen, MN R Va lue = 30R Va lue = 12 Figure 2 - Underlying Soils Map 0 400Feet¯ 314 !( !( !( !( !( !(!<!(!<!( !(!( !( !(!( !( !(!<!( !(!<!<!( !( !( !(!<!( !( !(!<!<!(!( !( !(!<!( !( !( !(!(!( !(!<!<!<!<!<!<!( !(!( !( !( !( !( !( !( !( !( !(!(!<!<!( !(!(!(!( !(!( !( !( !( !( !( !( !( !( !(!<!<!( !(!(!( !( !(!( !( !( !( !( !( !( !( !( !( !(!(!(!( !( !( !( !(!( ")") ") ") ")")") ")")!<!(!<!( !( !( !(!(!( !( !( !( !(!(!( !( !(!(!( ") G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 G!5 ?ÌA@ Well House No. 7Lake Lucy RdGalpin BlvdHazeltine BlvdManchester RdLake Harrison RdHighover DrPinehurst Dr Crestview Dr Br e n d e n Ct Topaz Dr Highover Tr H e m lo c k L a Ruby LaC r e s t v i e w C i r Highgate Cir Briarwood CtAmberwood LaM-588 Alder Way Edgewood Ct 1 inch = 400 f eet Document Path: K:\015301-000\GIS\Maps\Figure3_WatermainMap.mxd Date Saved: 4/6/2020 8:10:51 AMLake Lucy Road Rehabilitation ProjectChanhassen, MN Proje ct L ocationWater Mains G!5 Hydrant !<Bu tterfly ")Curb Box !(Gate !(Hydran t Valve !<Plug Figure 3 - Watermain Utility Map 0 400Feet¯ 315 """""""""" """"""""""""""""""""""""""""""" """""""""""""""""""""""""""""""""""""""""""""""""""""" !(!(!( !( !( !(!( !( !( !( !( !( !( !( !(!(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !( !(!(!(!(!( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !(!( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( ?ÌA@ Lake Lucy RdGalpin BlvdHazeltine BlvdManchester RdLake Harrison RdHighover DrPinehurst Dr Crestview Dr Br e n d e n Ct Topaz Dr Highover Tr H e m lo c k L a Ruby LaC r e s t v i e w C i r Highgate Cir Briarwood CtAmberwood LaM-588 Alder Way Edgewood Ct 1 inch = 400 f eet Document Path: K:\015301-000\GIS\Maps\Figure4_SanitaryMap.mxd Date Saved: 3/3/2020 2:03:21 PMLake Lucy Road Rehabilitation ProjectChanhassen, MN Proje ct L ocationMet Cou ncil InterceptorSewer Gravity Mains !(Sewer Manholes Figure 4 - Sanitary Sewer Utility Map 0 400Feet¯ 316 """"" """""""""""""""""""""""""""""""""" " """"""""""""""""""""""!(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( #* #*#* #* #* #* #* #* #* #*#* #*#* #*#* #* #*#*#* #* #* #* #* #* #*#* #*#* #*#*#*#* #* #* #*#*#* #*#* #*#* #* #* #* #* #*#*#* #* #*#* #* #* #* #*#* #* #* #*#* #* #* #* #* #* #* #* #* #*#* #* #*#* #* #* #* #*#*#*#*#*#* #*#*#* #*#* #* #*#* #* #* #* #* #* #*#*#* #* #* #* #* #*#* #*#* #*#* #*#* #*#* #*#* #* #*#* #*#* #* #* #* #* #* #* #*#* #* #* #*#* #* #* #* #* #* #*#*#* #* #* #* #* #* #* #*#* #* #* #*#* #* #*#* #*#* #* #*#* #* #* #* #*#* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #*#* #* #* #*#* #* ?ÌA@ Lake Lucy RdGalpin BlvdHazeltine BlvdManchester RdLake Harrison RdHighover DrPinehurst Dr Crestview Dr Br e n d e n Ct Topaz Dr Highover Tr H e m lo c k L a Ruby LaC r e s t v i e w C i r Highgate Cir Briarwood CtAmberwood LaM-588 Alder Way Edgewood Ct 1 inch = 400 f eet Document Path: K:\015301-000\GIS\Maps\Figure5_StormMap.mxd Date Saved: 3/3/2020 2:05:39 PMLake Lucy Road Rehabilitation ProjectChanhassen, MN Proje ct L ocationStorm Gravity Mains #*Storm Inlets !(Storm Manholes #*Storm Discharge Points Figure 5 - Storm Sewer Utility Map 0 400Feet¯ 317 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 APPENDIX B Figure 6: Drainage Area Map Figure 7: Catch Basin Spacing A Figure 8: Catch Basin Spacing B Figure 9: Catch Basin Spacing C Pond LL 2-14-1 Memorandum 318 Document Path: K:\015301-000\GIS\Maps\LakeLucyRd\11x17_landscapeborder1 Date Saved: 2/13/2020 8:00 PM1 inch = 400 feet 0 400 Feet Lake Lucy Road Rehabilitation City of Chanhassen Figure 6 - Overall Subdrainage Areas #* #* #* #* #* #*#* #* #* #* #* #*#* #* #* #* #*#* #* #* #* #* #* #* #* #*#* #* #*#* #* #* #* #* #* #* #* #* #* #*#* #* #* #* #* #*#* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #* #*#*#* #* #* #*#* #* #* #* !(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( ") ")") ") ") ") ") ") ")")")") ") ") ") ")") ")") ")") ") ")") ") ")") ")")") ") ") ") ") ") ")") ")") ")")")") ") ") ")")") ")") ")") ") ") ") ") ") ")") ") ")") ") ") ") ")") ") ") ")") ") ")") ")") ") ") ")") ")") ") ") ") ") ") ") ") ") ")") ")") ") ") ") ") ") ") ") ") ") ") ")")")")") ") ")")") ")") ") ")") ") ") ") ") ") ")")") ") ") ") ") ")") ")") ")") ") ") ")") ") ") ") ")")") ")")") ") ") ")") ")") ") ") ") ") ")")") ") ")") ") ") ") ")")") ")") ") ")") ") ") ") ") ") ")") ")") ") ")") ")") ") ") ") ") ")") ") ") ") ") ") ")") ") ") ") ") ") ")") ") ")")") ") ") ") ") ") ")") ")") ") ")")")") ")") ") ")") ") ") ")")") ") ") ") ") ") ") ")") ") ") ")") ") ")") ")") ") ")"""""""""""""""""" """"""""""""""""""""""""""""""""""""""""""""""" " """""""""""""""""""""" """""!(!( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !( !( ") ")") ") ") ") ") ") ") ")")")") ") ") ") ")") ")") ") ")") ") ")") ")") ") ") ") ") ") ")") ")") ")")")") ") ") ")")") ")") ")") ") ") ") ") ") ")") ") ")") ") ") ") ")") ") ") ") ")") ") ")") ")") ") ") ")") ")") ") ") ") ") ") ") ") ") ")") ")") ") ") ") ") ") ") ") ") ") ") ")")")")") ") ")")") ")") ") ")") ") ") ") ") ") ") ")")") ") ") ") ") ")") ")") ")") ") ") ")") ") ") ") ")")") ")")") ") ") ")") ")") ") ") ") ") ")")") ")") ")") ")")") ") ") ") ") ")")") ")") ") ")") ") ") ") ") ") ")") ")") ") ")") ") ")") ") ") ") ")") ") ") ") ") ") ")") ") ") ") ") ") ")") ") ")")") ") ") ") ") ") ") ") ") ") ")")")") ")") ") ")") ")") ") ") ")")") ") ") ") ") ") ") ")") ") ") ")") ") ")") ")") ") ") ")")") ")")") ") ") ") ") ") ")") ") ") ") ")")") ")") ")")")HighoverCtSTopaz Dr Ches MarFarm RdR u b y L a WoodDu c k La Galpin BlvdDiamondCtMelody HillCirWhit e D o v e C i r ManchesterRdPiper Ridge La Topaz DrEdgewood C t PinehurstDrAlderWay RingneckDrL a k e L u c y R d LucyLaWhi t e D o v e D r Lake L u cyCt Portridge Cir CrestviewD rHighgate Cir Briarwood CtLakeHarris o nCirHighoverDr Crestview Cir EmeraldLaAmberwoodLa Hi g h o v er Way Highover CtNHemlockLaWhitetail Rid g e C t M u rrayHillRdLa k e LucyLa 65th St W Saphi r e L aM-591Brenden CtHighover TrHazeltineBlvd LakeHarris o n R d M-588 LM-A1.1 LM-A1.3.4 LU-A1.5.7 LU-A5.2 LU-A5.3 LU-A1.8 LU-A5.6.1 LM-A1.3 LU-A1.9 LU-A1.5.7.1 LU-A1.10 LM-A1.7 LU-A5.4 LU-A5.5 LU-A5.7 LM-A2.1 LU-A5.6.1 LU-A6.2 LU-A5.5.1 LU-A5.6.2 LU-A6.3 LU-A.5.6.3LU-A5.6.2 LU-A5.6 LM-A1.3.1 LU-A1.9.1 LM-A1.3.2 LU-A5.2.1 LM-A1.3.3 ")Proposed Catch Basins HydroCAD Drainage Areas Subwatersheds Storm Sewer ")Catch Basin !(Storm Manhole #*Storm Flared End Section Project Area National Wetland Inventory SWAMP Scores 0 - 25 25 - 50 50 - 75 75 + 319 Document Path: K:\015301-000\GIS\Maps\LakeLucyRd\Drainage Areas1 Date Saved: 2/13/2020 8:00 PM1 inch = 100 feet 0 100 Feet Lake Lucy Road Rehabilitation City of Chanhassen Figure 7 - Catch Basin Spacing Map A #* #* #* #* #* #* #* #*"""""""""" """""""""" """"""""""""" " " """""""""""""" " !( !( !( !( !( !( !( !( !( !( !(!( ") ") ")") ") ") ") ") ") ") ") ") ") ") ") ") ")") ") ") ") ") ") ") ") ") ") ")") ") ") Lake Lucy RdHazeltine BlvdLakeHarrisonRdBrenden CtHighov e r D r 986 10281 042 104 4 1038990 10301036 9921034103698 8 1 006 1006104299 6102899010301042103 6 1040101010261040 99610401016 10321042992 996 1004994 1 034 990998 10329929941000 1002 1004 1006 1008 97697898010049829841018 1020 9861 0 2 2 9881028 9901 0 2 4 992 1026 1 0 3 0 9941040 10381038 1 012101410169981000996996100210061004101099810081000 1006 1030 1034 1 0 3 2 1028 1026 1036 1024 10221020 1006 1018 1002 1004 10161014 1012 10081010 5015 5012 5017 5013 5016 5009A 5102 5101 5011 5104 5106 5105 5015B 5015A ")Proposed Catch Basins Drainage Areas #*Existing Outlet National Wetland Inventory Parcels LiDAR Contours Index Intermediate Storm Sewer !(Storm Manholes Project Area SWAMP Scores 0 - 25 25 - 50 50 - 75 75 + 320 Document Path: K:\015301-000\GIS\Maps\LakeLucyRd\Drainage Areas1 Date Saved: 2/13/2020 8:00 PM1 inch = 100 feet 0 100 Feet Lake Lucy Road Rehabilitation City of Chanhassen Figure 8 - Catch Basin Spacing Map B #* #* #* #* #*#* #* #* #*"""""""""""" " "" """"""""""""""""""""""""" " "" "" """ """""""""!( !( !( !( !( !( !( !( !( !( !( !( !( !(!(!( !( !( !( !( !( ")") ") ") ") ")")")")")")")") ") ") ")") ") ") ") ") ") ")")") ")") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ")") ") ") ") ") ") ") ") ") ") ") ") ") L a k e L u c y Rd Highgate CirBrenden CtManchester Rd 9 7 410021024 1006 974 10349 7 4101 2 97410081038 100010 181 00810081036 1 0581036 10321054 1 01 21 06010021 0 581008 974 1000 1008 1 00610 1 4 1004974 9941 0 08103499210041030 105 6 9901054 1 0 2 8 1 0 1 21020 9 741052 1018 1050 1 0 0 4 104 8 1002 1046100 4 100 4 104 4 104010361038 1042 1032 1034 1030 1 01410321028 978 1 0 1 6 1028 10 141030102410 26 1024 1022 10201018 1016 1022 1012 1014 1 0 2 6 1024 1006 1006 974 990992 994996 1000 1002 998 976 982 984 1004 986 988 980 97 8 10 1 210061010 10085006 5005 5001 5004 5007 5003 5009 5008 5012 5016 5002 5009A 5102 5101 5011 5106 5105 5007 ")Proposed Catch Basins Drainage Areas #*Existing Outlet National Wetland Inventory Parcels LiDAR Contours Index Intermediate Storm Sewer !(Storm Manholes Project Area SWAMP Scores 0 - 25 25 - 50 50 - 75 75 + 321 Document Path: K:\015301-000\GIS\Maps\LakeLucyRd\Drainage Areas1 Date Saved: 2/13/2020 8:00 PM1 inch = 100 feet 0 100 Feet Lake Lucy Road Rehabilitation City of Chanhassen Figure 9 - Catch Basin Spacing Map C #* #* #* #* #* #* #*"""""""""""""""""""""""""" " " """ """"""""""""""""""""""""""""""""!( !( !( !( !( !( !( !( !( !( !( !( ") ") ") ") ") ")")")")")")")") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ")") ") ") ") ") ") ") ") ") ") ")") ") ")DiamondCtManchester Rd Ruby La Lake Lucy Rd Highgate Cir Briarwood CtGalpinBlvd998 1044 9989941040 1016 1042 10041036 1038 10 1 2978 1 0121024 1018100610001000 10 1897010321034 994 1 0081022 100810001002998 1 01 210109721030 1008 10169949721028 100410101006 10141026 1 0061022 1002100210 1 4 9961020996996998992992101210001 0 0 8 1014 9 8 21012 1 0 0 6 100 4 10 029961000 10061 0 0 4 1004101810101020 970 998 10 14 9741000974100898810169969761014 97697810089989901012982 996980984986994988990992992 1 01 09949969981000994100210049781006 980982 984986 1 012 988 994 9909921004100210101008 100699610009985006 5005 5001 5004 5007 5003 5002 5000 5001A 5007 ")Proposed Catch Basins Drainage Areas #*Existing Outlet National Wetland Inventory Parcels LiDAR Contours Index Intermediate Storm Sewer !(Storm Manholes Project Area SWAMP Scores 0 - 25 25 - 50 50 - 75 75 + 322 K:\015301-000\WR\Pond Memo\Pond Design Memo.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Memorandum To: George Bender, PE, Chanhassen Assistant City Engineer From: Bill Alms, PE Henry Meeker, EIT Date: February 23, 2022 Re: Lake Lucy Road Improvement Project | Pond LL 2-14-1 City of Chanhassen, MN WSB Project No. 015301-000 This memo summarizes our review of Pond LL 2-14-1 and improvement options. Pond LL 2-14-1 is located east of the intersection between Lake Lucy Rd and Lake Harrison Cir. Table 1: Pond LL 2-14-1 Summary Pond Area 0.09 acres Current Average Depth 1.1 feet Current Bathymetric Volume 0.10 acre-feet Current SWAMP Score 24 Outlet Diameter 15-inch RCP Inlet Diameter 30-inch RCP Survey Date February 2022 Inspection Observation The inlet trash guard into Pond LL 2-14-1 has come off the FES, as shown in Figure 1. The outlet control structure is severely damaged. A large section of concrete has been separated from the rest of the structure, as shown in Figures 2-4. In addition, there were signs of water bypassing the structure and spilling over the edge of the pond, see Figure 5. Figure 1: Inlet Trash Guard Damage Figure 2: OCS Damage 323 Mr. George Bender February 23, 2022 Page 2 K:\015301-000\WR\Pond Memo\Pond Design Memo.docx Figure 3: OCS Damage Figure 4: OCS Damage Figure 5: Water Overflow Sediment Sample Results One sediment sample was collected at the inlet of Pond LL 2-14-1. The sample was assigned to Management Level 1. Additional information on the sediment analysis completed can be found in the attached Sediment Analysis Memo. Water Quality Analysis SWAMP was used to estimate the total phosphorus (TP) and total suspended solids (TSS) annual reductions for Pond LL 2-14-1 under various maintenance options, as shown in Table 2. Table 2: Pond LL 2-14-1 Maintenance Options *Cost estimates include a 1.4x contingency multiplier and a 1.75x multiplier for appurtenant work. Option Description Volume to Excavate (cy) Estimated Cost to Excavate* TP Removal Efficiency (%) Annual TP Reduction (lbs/yr) TSS Removal Efficiency (%) Annual TSS Reduction (tons/yr) 1 (Existing) 1.1’ average depth N/A N/A 21 3.10 41 0.94 2 Excavate to 2’ average depth 140 $10,300 30 4.51 57 1.29 3 Excavate to 3’ average depth 290 $21,400 37 5.53 63 1.44 4 Excavate to 4’ average depth 440 $32,500 42 6.27 68 1.55 324 Mr. George Bender February 23, 2022 Page 3 K:\015301-000\WR\Pond Memo\Pond Design Memo.docx Riley Purgatory Bluff Creek Watershed District (RPBCWD) Permitting Concerns For further improvement of basin TP and TSS removals, the footprint of the basin may be expanded. However, due to the location of the pond in the vicinity of wetland areas, additional permitting requirements must be considered. The basin footprint may be expanded where the land is not shown as a wetland in the National Wetland Inventory or RP BCWD records, see Figure 6. However, a full wetland delineation may be required to complete this expansion to ensure there are no wetland losses. Figure 6: Basin Expansion and Wetland Location 325 Mr. George Bender February 23, 2022 Page 4 K:\015301-000\WR\Pond Memo\Pond Design Memo.docx Maintenance Access Routes Figure 7 shows the preferred access route to Pond LL 2-14-1. This route has the most ideal access slopes to the pond, but will require a temporary easement or right of entry agreement with the property owners at 2237 Lake Lucy Rd. Other access routes are available but would involve steeper slopes and temporary wetland impacts that would require permitting through RPBCWD and as such are not preferred. Figure 7: Preferred Access Route Recommendations We recommend Option 3 as shown in Table 2, dredging the pond to remove accumulated sediment and improve TP and TSS removal efficiencies as much as possible. We also recommend replacing the inlet and outlet structures of this basin to return it to its designed hydraulic characteristics. Replacing the inlet flared end section and outlet control structure would cost an estimated $12,500. 326 327 328 K:\015301-000\Admin\Docs\Pond Memo\LL-2-14 - MEMO - Sediment Analysis.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM 2/23/2022 George Bender, PE Assistant City Engineer City of Chanhassen 7700 Market Boulevard Chanhassen, MN 55317 Re: Lake Lucy Road Rehabilitation (City Project No. 20-03) 015301-000 Sediment samples were collected from the LL 2-14-1 basin within the City of Chanhassen in accordance with the Minnesota Pollution Control Agency’s (MPCA) Managing Stormwater Sediment Best Management Practice Guidance. The work that was completed is described below. Field Procedures Sediment samples were collected on February 7, 2022 from the LL 2-14-1 basin. The sediment samples were collected as core samples and were submitted to Pace Analytical for the analysis of arsenic, copper, polycyclic aromatic hydrocarbons (PAHs), and carcinogenic PAHs (cPAHs). The sample from the basin was also analyzed for RCRA metals to provide additional data if landfill disposal is required. The Pace Lab Report is attached. Data Review The results of the analysis were compiled into the MPCA Sediment Spreadsheet (attached) for comparison to Residential and Industrial Soil Reference Values (SRV)s. The cPAH results were used to calculate a benzo(a)pyrene (BaP) equivalence value, which was a lso compared to SRVs. Each sample was assigned a management level based on the following criteria: Management Levels: Level 1: Non-Regulated Material Level 2: Regulated Material Suitable for Industrial Reuse Level 3: Regulated Material Not Suitable for Reuse The management levels identified for the 2022 Chanhassen sediment samples are: Basin ID Number of Samples Management Level LL 2-14-1 1 Management Level 1 – Non-regulated material Sincerely, WSB Kyle Blazek Environmental Scientist Attachments: Sediment Summary Spreadsheets Sediment Sampling Map Pace Sediment Lab Report 329 Project name: Lake Lucy Road Rehab Project (015301-000) Sample date: 2/7/2022 Residential SRV Industrial SRV Chemical Reporting limit* mg/kg mg/kg mg/kg Metals Arsenic 9 20 Copper 100 9000 Noncarcinogenic PAHs Acenaphthene 1,200 5,260 Acenaphthylene na na Anthracene 7,880 45,400 Benzo(g,h,i)perylene na na Fluoranthene 1,080 6,800 Fluorene 850 4,120 2-Methylnaphthalene 100 369 Naphthalene 10 28 Phenanthrene na na Pyrene 890 5,800 Carcinogenic PAHs/ B[a]P Equivalents Reporting limit* mg/kg Potency Equiv. Factor (PEF) Site Conc. mg/kg BaP Equiv. Conc. mg/kg Benzo(a)anthracene 0.10 0.0035 0.000 Benzofluoranthenes (Total) 0.10 0.0112 0.001 Benzo(a)pyrene 1.00 0.0049 0.005 Chrysene 0.01 0.0055 0.000 Dibenz(a,h)acridine 0.10 0.0014 0.000 Dibenz(a,h)anthracene 0.56 0.0012 0.001 7H-Dibenzo(c,g)carbazole 1.00 0.0022 0.002 Dibenzo(a,e)pyrene 1.00 0.0024 0.002 Dibenzo(a,h)pyrene 10.00 0.0019 0.019 Dibenzo(a,i)pyrene 10.00 0.0031 0.031 Dibenzo(a,l)pyrene 10.00 0.0071 0.071 7,12-Dimethylbenz(a)anthracene 34.00 0.00099 0.034 Indeno(1,2,3-cd)pyrene 0.10 0.0040 0.000 3-Methylcholanthrene 3.00 0.0038 0.011 5-Methylchrysene 1.00 0.0014 0.001 Total B[a]P Equivalents 2*23 0.180 Total B[a]P Equivalents - Kaplan Meier 2*23 Residential SRV (suitable for residential land use) Industrial SRV (suitable for industrial land use) "J" flagged data - sample concentration is above method detection limit but below reporting limit SRV = soil reference value PAHs = polycyclic aromatic hydrocarbons B[a]P = benzo[a]pyrene conc. = concentration Sample locations * Based on background threshold value (BTV) since residential SRV calculated to be below an estimate of ambient background SB-1 2.3 9.4 0.0016 0.0027 0.00093 0.0047 0.0085 0.00086 0.0030 B[a]P Equivalent - Each contaminant sample concentration is multiplied by it's Potency Equivalency Factor (PEF) to obtain a B[a]P equivalent concentration. All B[a]P equivalent concentrations are summed to calculate the total B[a]P equivalent concentration. For nondetect data, use the procedures outlined in Appendix B of "Managing Stormwater Sediment BMP Guidance For Municipalities". 0.0036 0.0030 0.0077 * Reporting limit- insert reporting limit in this column from the lab analytical results reports (converting to mg/kg if necessary) Summary of stormwater pond sediment testing wq-strm4-79 • 4/2/20https://www.pca.state.mn.us • Available in alternative formats • 651-296-6300 • 800-657-3864 • Use your preferred relay service Page 1 of 1 330 331 #=CL# February 21, 2022 LIMS USE: FR - KYLE BLAZEK LIMS OBJECT ID: 10596714 10596714 Project: Pace Project No.: RE: Kyle Blazek WSB & Associates 701 Xenia Ave S. Suite 300 Minneapolis, MN 55416 LL 2-14-1 Dear Kyle Blazek: Enclosed are the analytical results for sample(s) received by the laboratory on February 08, 2022. The results relate only to the samples included in this report. Results reported herein conform to the applicable TNI/NELAC Standards and the laboratory's Quality Manual, where applicable, unless otherwise noted in the body of the report. The test results provided in this final report were generated by each of the following laboratories within the Pace Network: • Pace Analytical Services - Minneapolis If you have any questions concerning this report, please feel free to contact me. Sincerely, Jared Dickinson jared.dickinson@pacelabs.com Project Manager (612)607-1700 Enclosures cc:Dan O'Neill, WSB & Associates REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC. Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 1 of 17332 #=CP# CERTIFICATIONS Pace Project No.: Project: 10596714 LL 2-14-1 Pace Analytical Services, LLC - Minneapolis MN 1700 Elm Street SE, Minneapolis, MN 55414 1800 Elm Street SE, Minneapolis, MN 55414--Satellite Air Lab A2LA Certification #: 2926.01* Alabama Certification #: 40770 Alaska Contaminated Sites Certification #: 17-009* Alaska DW Certification #: MN00064 Arizona Certification #: AZ0014* Arkansas DW Certification #: MN00064 Arkansas WW Certification #: 88-0680 California Certification #: 2929 Colorado Certification #: MN00064 Connecticut Certification #: PH-0256 EPA Region 8 Tribal Water Systems+Wyoming DW Certification #: via MN 027-053-137 Florida Certification #: E87605* Georgia Certification #: 959 Hawaii Certification #: MN00064 Idaho Certification #: MN00064 Illinois Certification #: 200011 Indiana Certification #: C-MN-01 Iowa Certification #: 368 Kansas Certification #: E-10167 Kentucky DW Certification #: 90062 Kentucky WW Certification #: 90062 Louisiana DEQ Certification #: AI-03086* Louisiana DW Certification #: MN00064 Maine Certification #: MN00064* Maryland Certification #: 322 Michigan Certification #: 9909 Minnesota Certification #: 027-053-137* Minnesota Dept of Ag Approval: via MN 027-053-137 Minnesota Petrofund Registration #: 1240* Mississippi Certification #: MN00064 Missouri Certification #: 10100 Montana Certification #: CERT0092 Nebraska Certification #: NE-OS-18-06 Nevada Certification #: MN00064 New Hampshire Certification #: 2081* New Jersey Certification #: MN002 New York Certification #: 11647* North Carolina DW Certification #: 27700 North Carolina WW Certification #: 530 North Dakota Certification #: R-036 Ohio DW Certification #: 41244 Ohio VAP Certification (1700) #: CL101 Ohio VAP Certification (1800) #: CL110* Oklahoma Certification #: 9507* Oregon Primary Certification #: MN300001 Oregon Secondary Certification #: MN200001* Pennsylvania Certification #: 68-00563* Puerto Rico Certification #: MN00064 South Carolina Certification #:74003001 Tennessee Certification #: TN02818 Texas Certification #: T104704192* Utah Certification #: MN00064* Vermont Certification #: VT-027053137 Virginia Certification #: 460163* Washington Certification #: C486* West Virginia DEP Certification #: 382 West Virginia DW Certification #: 9952 C Wisconsin Certification #: 999407970 Wyoming UST Certification #: via A2LA 2926.01 USDA Permit #: P330-19-00208 *Please Note: Applicable air certifications are denoted with an asterisk (*). REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC. Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 2 of 17333 #=SS# SAMPLE SUMMARY Pace Project No.: Project: 10596714 LL 2-14-1 Lab ID Sample ID Matrix Date Collected Date Received 10596714001 SB-1 Solid 02/07/22 14:01 02/08/22 08:35 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC. Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 3 of 17334 #=SA# SAMPLE ANALYTE COUNT Pace Project No.: Project: 10596714 LL 2-14-1 Lab ID Sample ID Method Analytes Reported LaboratoryAnalysts 10596714001 SB-1 EPA 6010D 8 PASI-MDM EPA 7471B 1 PASI-MLMW ASTM D2974 1 PASI-MJDL EPA 8270E by SIM 39 PASI-MJNG PASI-M = Pace Analytical Services - Minneapolis REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC. Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 4 of 17335 #=AR# ANALYTICAL RESULTS Pace Project No.: Project: 10596714 LL 2-14-1 Sample:SB-1 Lab ID:10596714001 Collected:02/07/22 14:01 Received:02/08/22 08:35 Matrix:Solid Results reported on a "dry weight" basis and are adjusted for percent moisture, sample size and any dilutions. Parameters Results Units DF Prepared Analyzed CAS No.QualPQL Analytical Method: EPA 6010D Preparation Method: EPA 3050B Pace Analytical Services - Minneapolis 6010D MET ICP Arsenic 2.3 mg/kg 02/18/22 12:42 7440-38-202/15/22 14:101.4 1 Barium 90.1 mg/kg 02/18/22 12:42 7440-39-302/15/22 14:100.70 1 Cadmium 0.23 mg/kg 02/18/22 12:42 7440-43-902/15/22 14:100.21 1 Chromium 8.5 mg/kg 02/18/22 12:42 7440-47-302/15/22 14:100.70 1 Copper 9.4 mg/kg 02/18/22 12:42 7440-50-802/15/22 14:100.70 1 Lead 11.3 mg/kg 02/18/22 12:42 7439-92-102/15/22 14:100.70 1 Selenium 0.61J mg/kg 02/18/22 12:42 7782-49-202/15/22 14:101.4 1 Silver <0.049 mg/kg 02/18/22 12:42 7440-22-402/15/22 14:100.70 1 Analytical Method: EPA 7471B Preparation Method: EPA 7471B Pace Analytical Services - Minneapolis 7471B Mercury Mercury 0.026J mg/kg 02/21/22 09:44 7439-97-602/15/22 16:260.029 1 Analytical Method: ASTM D2974 Pace Analytical Services - Minneapolis Dry Weight / %M by ASTM D2974 Percent Moisture 30.8 %02/09/22 09:31 N20.10 1 Analytical Method: EPA 8270E by SIM Preparation Method: EPA 3550C Pace Analytical Services - Minneapolis 8270E MSSV CPAH by SIM Acenaphthene <1.6 ug/kg 02/10/22 19:33 83-32-9 R102/09/22 08:3214.4 1 Acenaphthylene <2.7 ug/kg 02/10/22 19:33 208-96-8 R102/09/22 08:3214.4 1 Anthracene <0.93 ug/kg 02/10/22 19:33 120-12-7 R102/09/22 08:3214.4 1 Benzo(a)anthracene 3.5J ug/kg 02/10/22 19:33 56-55-3 R102/09/22 08:3214.4 1 Benzo(a)pyrene 4.9J ug/kg 02/10/22 19:33 50-32-8 R102/09/22 08:3214.4 1 Benzo(e)pyrene 4.4J ug/kg 02/10/22 19:33 192-97-2 R102/09/22 08:3214.4 1 Benzo(g,h,i)perylene 4.7J ug/kg 02/10/22 19:33 191-24-2 R102/09/22 08:3214.4 1 Benzofluoranthenes (Total)11.2J ug/kg 02/10/22 19:33 N2,R102/09/22 08:3243.3 1 Carbazole <1.5 ug/kg 02/10/22 19:33 86-74-8 R102/09/22 08:3214.4 1 2-Chloronaphthalene <1.6 ug/kg 02/10/22 19:33 91-58-7 M1,R102/09/22 08:3214.4 1 Chrysene 5.5J ug/kg 02/10/22 19:33 218-01-9 R102/09/22 08:3214.4 1 Dibenz(a,h)acridine <1.4 ug/kg 02/10/22 19:33 226-36-8 R102/09/22 08:3214.4 1 Dibenz(a,h)anthracene <1.2 ug/kg 02/10/22 19:33 53-70-3 R102/09/22 08:3214.4 1 Dibenz(a,j)acridine <4.9 ug/kg 02/10/22 19:33 224-42-0 L2,R102/09/22 08:3214.4 1 Dibenzo(a,e)pyrene 2.4J ug/kg 02/10/22 19:33 192-65-4 R102/09/22 08:3214.4 1 Dibenzo(a,h)pyrene <1.9 ug/kg 02/10/22 19:33 189-64-0 R102/09/22 08:3214.4 1 Dibenzo(a,i)pyrene <3.1 ug/kg 02/10/22 19:33 189-55-9 R102/09/22 08:3214.4 1 Dibenzo(a,l)pyrene <7.1 ug/kg 02/10/22 19:33 191-30-0 R102/09/22 08:3214.4 1 7H-Dibenzo(c,g)carbazole <2.2 ug/kg 02/10/22 19:33 194-59-2 R102/09/22 08:3214.4 1 Dibenzofuran <1.1 ug/kg 02/10/22 19:33 132-64-9 R102/09/22 08:3214.4 1 7,12-Dimethylbenz(a)anthracene <0.99 ug/kg 02/10/22 19:33 57-97-602/09/22 08:3214.4 1 Fluoranthene 8.5J ug/kg 02/10/22 19:33 206-44-0 R102/09/22 08:3214.4 1 Fluorene <0.86 ug/kg 02/10/22 19:33 86-73-7 R102/09/22 08:3214.4 1 Indeno(1,2,3-cd)pyrene 4.0J ug/kg 02/10/22 19:33 193-39-5 R102/09/22 08:3214.4 1 3-Methylcholanthrene <3.8 ug/kg 02/10/22 19:33 56-49-5 R102/09/22 08:3214.4 1 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 5 of 17336 #=AR# ANALYTICAL RESULTS Pace Project No.: Project: 10596714 LL 2-14-1 Sample:SB-1 Lab ID:10596714001 Collected:02/07/22 14:01 Received:02/08/22 08:35 Matrix:Solid Results reported on a "dry weight" basis and are adjusted for percent moisture, sample size and any dilutions. Parameters Results Units DF Prepared Analyzed CAS No.QualPQL Analytical Method: EPA 8270E by SIM Preparation Method: EPA 3550C Pace Analytical Services - Minneapolis 8270E MSSV CPAH by SIM 5-Methylchrysene <1.4 ug/kg 02/10/22 19:33 3697-24-3 R102/09/22 08:3214.4 1 1-Methylnaphthalene <3.0 ug/kg 02/10/22 19:33 90-12-0 M1,R102/09/22 08:3214.4 1 2-Methylnaphthalene <3.0 ug/kg 02/10/22 19:33 91-57-6 M1,R102/09/22 08:3214.4 1 Naphthalene <3.6 ug/kg 02/10/22 19:33 91-20-3 M1,R102/09/22 08:3214.4 1 5-Nitroacenaphthene <4.6 ug/kg 02/10/22 19:33 602-87-9 R102/09/22 08:3214.4 1 6-Nitrochrysene <4.6 ug/kg 02/10/22 19:33 7496-02-8 R102/09/22 08:3214.4 1 2-Nitrofluorene <5.9 ug/kg 02/10/22 19:33 607-57-8 N2,R102/09/22 08:3214.4 1 1-Nitropyrene <6.8 ug/kg 02/10/22 19:33 5522-43-0 N2,R102/09/22 08:3214.4 1 4-Nitropyrene <5.5 ug/kg 02/10/22 19:33 57835-92-4 N2,R102/09/22 08:3214.4 1 Perylene 8.2J ug/kg 02/10/22 19:33 198-55-0 R102/09/22 08:3214.4 1 Phenanthrene 3.0J ug/kg 02/10/22 19:33 85-01-8 R102/09/22 08:3214.4 1 Pyrene 7.7J ug/kg 02/10/22 19:33 129-00-0 R102/09/22 08:3214.4 1 Surrogates 2-Fluorobiphenyl (S)80 %.02/10/22 19:33 321-60-802/09/22 08:3243-125 1 p-Terphenyl-d14 (S)94 %.02/10/22 19:33 1718-51-002/09/22 08:3240-125 1 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 6 of 17337 #=QC# QUALITY CONTROL DATA Pace Project No.: Project: 10596714 LL 2-14-1 Results presented on this page are in the units indicated by the "Units" column except where an alternate unit is presented to the right of the result. QC Batch: QC Batch Method: Analysis Method: Analysis Description: 798649 EPA 7471B EPA 7471B 7471B Mercury Solids Laboratory:Pace Analytical Services - Minneapolis Associated Lab Samples:10596714001 Parameter Units Blank Result Reporting Limit Qualifiers METHOD BLANK:4243554 Associated Lab Samples:10596714001 Matrix:Solid Analyzed Mercury mg/kg <0.0080 0.018 02/21/22 09:40 Parameter Units LCS Result % Rec Limits Qualifiers% RecConc. 4243555LABORATORY CONTROL SAMPLE: LCSSpike Mercury mg/kg 0.480.43 111 80-120 Parameter Units MS Result % Rec Limits Qual% RecConc. 4243556MATRIX SPIKE & MATRIX SPIKE DUPLICATE: MSSpike Result 10596714001 4243557 MSD Result MSD % Rec RPD RPD Max MSDMS Spike Conc. Mercury mg/kg 0.65 105 80-120104 4 200.620.026J 0.70 0.68 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 7 of 17338 #=QC# QUALITY CONTROL DATA Pace Project No.: Project: 10596714 LL 2-14-1 Results presented on this page are in the units indicated by the "Units" column except where an alternate unit is presented to the right of the result. QC Batch: QC Batch Method: Analysis Method: Analysis Description: 798640 EPA 3050B EPA 6010D 6010D Solids Laboratory:Pace Analytical Services - Minneapolis Associated Lab Samples:10596714001 Parameter Units Blank Result Reporting Limit Qualifiers METHOD BLANK:4243518 Associated Lab Samples:10596714001 Matrix:Solid Analyzed Arsenic mg/kg <0.15 0.97 02/18/22 12:38 Barium mg/kg <0.014 0.49 02/18/22 12:38 Cadmium mg/kg <0.033 0.15 02/18/22 12:38 Chromium mg/kg <0.030 0.49 02/18/22 12:38 Copper mg/kg <0.071 0.49 02/18/22 12:38 Lead mg/kg <0.10 0.49 02/18/22 12:38 Selenium mg/kg <0.32 0.97 02/18/22 12:38 Silver mg/kg <0.034 0.49 02/18/22 12:38 Parameter Units LCS Result % Rec Limits Qualifiers% RecConc. 4243519LABORATORY CONTROL SAMPLE: LCSSpike Arsenic mg/kg 43.548.1 91 80-120 Barium mg/kg 48.848.1 101 80-120 Cadmium mg/kg 48.948.1 102 80-120 Chromium mg/kg 47.648.1 99 80-120 Copper mg/kg 47.148.1 98 80-120 Lead mg/kg 48.048.1 100 80-120 Selenium mg/kg 43.548.1 90 80-120 Silver mg/kg 22.324 93 80-120 Parameter Units MS Result % Rec Limits Qual% RecConc. 4243520MATRIX SPIKE & MATRIX SPIKE DUPLICATE: MSSpike Result 10596714001 4243521 MSD Result MSD % Rec RPD RPD Max MSDMS Spike Conc. Arsenic mg/kg 68.3 88 75-12588 1 2067.52.3 62.0 61.6 Barium mg/kg 68.3 107 75-125104 2 2067.590.1 163 161 Cadmium mg/kg 68.3 89 75-12590 0 2067.50.23 61.1 61.1 Chromium mg/kg 68.3 93 75-12593 1 2067.58.5 72.0 71.5 Copper mg/kg 68.3 93 75-12593 0 2067.59.4 72.5 72.4 Lead mg/kg 68.3 85 75-12586 0 2067.511.3 69.0 69.4 Selenium mg/kg 68.3 87 75-12588 1 2067.50.61J 59.9 60.2 Silver mg/kg 34.1 88 75-12588 1 2033.8<0.049 30.1 29.9 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 8 of 17339 #=QC# QUALITY CONTROL DATA Pace Project No.: Project: 10596714 LL 2-14-1 Results presented on this page are in the units indicated by the "Units" column except where an alternate unit is presented to the right of the result. QC Batch: QC Batch Method: Analysis Method: Analysis Description: 797904 ASTM D2974 ASTM D2974 Dry Weight / %M by ASTM D2974 Laboratory:Pace Analytical Services - Minneapolis Associated Lab Samples:10596714001 Parameter Units Dup Result Max RPD QualifiersRPDResult 10596659001 4239476SAMPLE DUPLICATE: Percent Moisture %13.1 N2103014.5 Parameter Units Dup Result Max RPD QualifiersRPDResult 10596773007 4239583SAMPLE DUPLICATE: Percent Moisture %3.9 N24303.8 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 9 of 17340 #=QC# QUALITY CONTROL DATA Pace Project No.: Project: 10596714 LL 2-14-1 Results presented on this page are in the units indicated by the "Units" column except where an alternate unit is presented to the right of the result. QC Batch: QC Batch Method: Analysis Method: Analysis Description: 797907 EPA 3550C EPA 8270E by SIM 8270E CPAH by SIM MSSV Laboratory:Pace Analytical Services - Minneapolis Associated Lab Samples:10596714001 Parameter Units Blank Result Reporting Limit Qualifiers METHOD BLANK:4239486 Associated Lab Samples:10596714001 Matrix:Solid Analyzed 1-Methylnaphthalene ug/kg <2.0 10.0 02/10/22 12:54 1-Nitropyrene ug/kg <4.7 10.0 N202/10/22 12:54 2-Chloronaphthalene ug/kg <1.1 10.0 02/10/22 12:54 2-Methylnaphthalene ug/kg <2.1 10.0 02/10/22 12:54 2-Nitrofluorene ug/kg <4.1 10.0 N202/10/22 12:54 3-Methylcholanthrene ug/kg <2.6 10.0 02/10/22 12:54 4-Nitropyrene ug/kg <3.8 10.0 N202/10/22 12:54 5-Methylchrysene ug/kg <0.94 10.0 02/10/22 12:54 5-Nitroacenaphthene ug/kg <3.2 10.0 02/10/22 12:54 6-Nitrochrysene ug/kg <3.2 10.0 02/10/22 12:54 7,12-Dimethylbenz(a)anthracene ug/kg <0.68 10.0 02/10/22 12:54 7H-Dibenzo(c,g)carbazole ug/kg <1.5 10.0 02/10/22 12:54 Acenaphthene ug/kg <1.1 10.0 02/10/22 12:54 Acenaphthylene ug/kg <1.9 10.0 02/10/22 12:54 Anthracene ug/kg <0.64 10.0 02/10/22 12:54 Benzo(a)anthracene ug/kg <0.87 10.0 02/10/22 12:54 Benzo(a)pyrene ug/kg <1.1 10.0 02/10/22 12:54 Benzo(e)pyrene ug/kg <1.3 10.0 02/10/22 12:54 Benzo(g,h,i)perylene ug/kg <2.5 10.0 02/10/22 12:54 Benzofluoranthenes (Total)ug/kg <4.1 30.0 N202/10/22 12:54 Carbazole ug/kg <1.0 10.0 02/10/22 12:54 Chrysene ug/kg <0.98 10.0 02/10/22 12:54 Dibenz(a,h)acridine ug/kg <0.99 10.0 02/10/22 12:54 Dibenz(a,h)anthracene ug/kg <0.82 10.0 02/10/22 12:54 Dibenz(a,j)acridine ug/kg <3.4 10.0 02/10/22 12:54 Dibenzo(a,e)pyrene ug/kg <1.3 10.0 02/10/22 12:54 Dibenzo(a,h)pyrene ug/kg <1.3 10.0 02/10/22 12:54 Dibenzo(a,i)pyrene ug/kg <2.1 10.0 02/10/22 12:54 Dibenzo(a,l)pyrene ug/kg <5.0 10.0 02/10/22 12:54 Dibenzofuran ug/kg <0.79 10.0 02/10/22 12:54 Fluoranthene ug/kg <0.77 10.0 02/10/22 12:54 Fluorene ug/kg <0.60 10.0 02/10/22 12:54 Indeno(1,2,3-cd)pyrene ug/kg <0.88 10.0 02/10/22 12:54 Naphthalene ug/kg <2.5 10.0 02/10/22 12:54 Perylene ug/kg <1.4 10.0 02/10/22 12:54 Phenanthrene ug/kg <0.81 10.0 02/10/22 12:54 Pyrene ug/kg <0.94 10.0 02/10/22 12:54 2-Fluorobiphenyl (S)%.94 43-125 02/10/22 12:54 p-Terphenyl-d14 (S)%.105 40-125 02/10/22 12:54 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 10 of 17341 #=QC# QUALITY CONTROL DATA Pace Project No.: Project: 10596714 LL 2-14-1 Results presented on this page are in the units indicated by the "Units" column except where an alternate unit is presented to the right of the result. Parameter Units LCS Result % Rec Limits Qualifiers% RecConc. 4239487LABORATORY CONTROL SAMPLE: LCSSpike 1-Methylnaphthalene ug/kg 75.8100 76 52-125 1-Nitropyrene ug/kg 68.3 N21006830-131 2-Chloronaphthalene ug/kg 77.9100 78 54-125 2-Methylnaphthalene ug/kg 74.8100 75 52-125 2-Nitrofluorene ug/kg 77.0 N21007760-132 3-Methylcholanthrene ug/kg 60.7100 61 30-131 4-Nitropyrene ug/kg 71.3 N21007142-135 5-Methylchrysene ug/kg 87.0100 87 63-125 5-Nitroacenaphthene ug/kg 69.8100 70 60-128 6-Nitrochrysene ug/kg 63.8100 64 30-143 7,12-Dimethylbenz(a)anthracene ug/kg 89.2100 89 30-125 7H-Dibenzo(c,g)carbazole ug/kg 85.2100 85 69-125 Acenaphthene ug/kg 76.7100 77 59-125 Acenaphthylene ug/kg 72.9100 73 56-125 Anthracene ug/kg 77.9100 78 62-125 Benzo(a)anthracene ug/kg 73.9100 74 60-125 Benzo(a)pyrene ug/kg 78.9100 79 67-125 Benzo(e)pyrene ug/kg 83.4100 83 64-125 Benzo(g,h,i)perylene ug/kg 83.5100 84 39-129 Benzofluoranthenes (Total)ug/kg 274 N23009167-125 Carbazole ug/kg 77.8100 78 66-125 Chrysene ug/kg 82.2100 82 60-125 Dibenz(a,h)acridine ug/kg 84.9100 85 66-125 Dibenz(a,h)anthracene ug/kg 88.0100 88 66-125 Dibenz(a,j)acridine ug/kg 8.1J L2100830-133 Dibenzo(a,e)pyrene ug/kg 84.9100 85 57-125 Dibenzo(a,h)pyrene ug/kg 90.0100 90 59-126 Dibenzo(a,i)pyrene ug/kg 79.1100 79 45-125 Dibenzo(a,l)pyrene ug/kg 52.4100 52 30-125 Dibenzofuran ug/kg 76.3100 76 61-125 Fluoranthene ug/kg 75.6100 76 66-125 Fluorene ug/kg 74.9100 75 63-125 Indeno(1,2,3-cd)pyrene ug/kg 83.9100 84 67-125 Naphthalene ug/kg 76.0100 76 50-125 Perylene ug/kg 91.1100 91 69-125 Phenanthrene ug/kg 78.3100 78 67-125 Pyrene ug/kg 79.1100 79 62-125 2-Fluorobiphenyl (S)%.88 43-125 p-Terphenyl-d14 (S)%.98 40-125 Parameter Units MS Result % Rec Limits Qual% RecConc. 4239488MATRIX SPIKE & MATRIX SPIKE DUPLICATE: MSSpike Result 10596714001 4239489 MSD Result MSD % Rec RPD RPD Max MSDMS Spike Conc. 1-Methylnaphthalene ug/kg M1,R11443537-12557 47 30144<3.0 50.9 82.1 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 11 of 17342 #=QC# QUALITY CONTROL DATA Pace Project No.: Project: 10596714 LL 2-14-1 Results presented on this page are in the units indicated by the "Units" column except where an alternate unit is presented to the right of the result. Parameter Units MS Result % Rec Limits Qual% RecConc. 4239488MATRIX SPIKE & MATRIX SPIKE DUPLICATE: MSSpike Result 10596714001 4239489 MSD Result MSD % Rec RPD RPD Max MSDMS Spike Conc. 1-Nitropyrene ug/kg N2,R11443630-13153 36 30144<6.8 52.6 76.1 2-Chloronaphthalene ug/kg M1,R11443948-12560 42 30144<1.6 56.8 87.1 2-Methylnaphthalene ug/kg M1,R11443540-12557 46 30144<3.0 51.0 81.7 2-Nitrofluorene ug/kg N2,R11444630-15067 37 30144<5.9 66.6 97.2 3-Methylcholanthrene ug/kg R11444130-13159 37 30144<3.8 58.7 85.3 4-Nitropyrene ug/kg N2,R11443930-13557 38 30144<5.5 55.9 81.8 5-Methylchrysene ug/kg R11445030-15072 37 30144<1.4 71.7 104 5-Nitroacenaphthene ug/kg R11443630-15056 40 30144<4.6 56.8 85.0 6-Nitrochrysene ug/kg R11443230-14345 33 30144<4.6 46.9 65.3 7,12- Dimethylbenz(a)anthracene ug/kg 144 47 30-14564 30 30144<0.99 68.0 92.0 7H-Dibenzo(c,g)carbazole ug/kg R11445130-12574 38 30144<2.2 73.1 107 Acenaphthene ug/kg R11444130-13960 38 30144<1.6 59.5 87.1 Acenaphthylene ug/kg R11443930-12557 37 30144<2.7 56.6 82.1 Anthracene ug/kg R11444530-15064 35 30144<0.93 65.0 92.6 Benzo(a)anthracene ug/kg R11444330-15062 35 301443.5J 65.2 92.4 Benzo(a)pyrene ug/kg R11444530-15064 32 301444.9J 70.4 97.6 Benzo(e)pyrene ug/kg R11444730-15067 34 301444.4J 71.9 101 Benzo(g,h,i)perylene ug/kg R11444630-15068 36 301444.7J 71.4 103 Benzofluoranthenes (Total)ug/kg N2,R14345130-15074 34 3043211.2J 233 330 Carbazole ug/kg R11444530-15065 35 30144<1.5 65.5 93.7 Chrysene ug/kg R11444630-15066 33 301445.5J 72.2 101 Dibenz(a,h)acridine ug/kg R11445030-12575 39 30144<1.4 72.8 108 Dibenz(a,h)anthracene ug/kg R11444930-14672 39 30144<1.2 71.1 105 Dibenz(a,j)acridine ug/kg R11444630-13362 31 30144<4.9 65.8 90.0 Dibenzo(a,e)pyrene ug/kg R11445130-12576 38 301442.4J 76.1 112 Dibenzo(a,h)pyrene ug/kg R11445330-12680 39 30144<1.9 78.7 117 Dibenzo(a,i)pyrene ug/kg R11444930-12573 39 30144<3.1 70.5 105 Dibenzo(a,l)pyrene ug/kg R11444330-12564 40 30144<7.1 61.6 92.5 Dibenzofuran ug/kg R11444343-12561 36 30144<1.1 61.5 88.3 Fluoranthene ug/kg R11443930-15057 33 301448.5J 64.6 90.5 Fluorene ug/kg R11444330-14761 35 30144<0.86 61.8 88.5 Indeno(1,2,3-cd)pyrene ug/kg R11444630-15069 37 301444.0J 70.5 103 Naphthalene ug/kg M1,R11443537-12558 50 30144<3.6 50.5 83.7 Perylene ug/kg R11445730-15082 34 301448.2J 90.5 127 Phenanthrene ug/kg R11444430-15062 33 301443.0J 66.6 92.7 Pyrene ug/kg R11444530-15066 33 301447.7J 73.2 102 2-Fluorobiphenyl (S)%.48 43-12579 p-Terphenyl-d14 (S)%.63 40-12596 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 12 of 17343 #=QL# QUALIFIERS Pace Project No.: Project: 10596714 LL 2-14-1 DEFINITIONS DF - Dilution Factor, if reported, represents the factor applied to the reported data due to dilution of the sample aliquot. ND - Not Detected at or above adjusted reporting limit. TNTC - Too Numerous To Count J - Estimated concentration above the adjusted method detection limit and below the adjusted reporting limit. MDL - Adjusted Method Detection Limit. PQL - Practical Quantitation Limit. RL - Reporting Limit - The lowest concentration value that meets project requirements for quantitative data with known precision and bias for a specific analyte in a specific matrix. S - Surrogate 1,2-Diphenylhydrazine decomposes to and cannot be separated from Azobenzene using Method 8270. The result for each analyte is a combined concentration. Consistent with EPA guidelines, unrounded data are displayed and have been used to calculate % recovery and RPD values. LCS(D) - Laboratory Control Sample (Duplicate) MS(D) - Matrix Spike (Duplicate) DUP - Sample Duplicate RPD - Relative Percent Difference NC - Not Calculable. SG - Silica Gel - Clean-Up U - Indicates the compound was analyzed for, but not detected. N-Nitrosodiphenylamine decomposes and cannot be separated from Diphenylamine using Method 8270. The result reported for each analyte is a combined concentration. Reported results are not rounded until the final step prior to reporting. Therefore, calculated parameters that are typically reported as "Total" may vary slightly from the sum of the reported component parameters. Pace Analytical is TNI accredited. Contact your Pace PM for the current list of accredited analytes. TNI - The NELAC Institute. WORKORDER QUALIFIERS WO: 10596714 The samples were received outside of required temperature range. Analysis was completed upon client approval.[1] ANALYTE QUALIFIERS Analyte recovery in the laboratory control sample (LCS) was below QC limits. Results for this analyte in associated samples may be biased low.L2 Matrix spike recovery exceeded QC limits. Batch accepted based on laboratory control sample (LCS) recovery.M1 The lab does not hold NELAC/TNI accreditation for this parameter but other accreditations/certifications may apply. A complete list of accreditations/certifications is available upon request.N2 RPD value was outside control limits.R1 REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 13 of 17344 #=CR# QUALITY CONTROL DATA CROSS REFERENCE TABLE Pace Project No.: Project: 10596714 LL 2-14-1 Lab ID Sample ID QC Batch Method QC Batch Analytical Method Analytical Batch 10596714001 798640 799146SB-1 EPA 3050B EPA 6010D 10596714001 798649 799233SB-1 EPA 7471B EPA 7471B 10596714001 797904SB-1 ASTM D2974 10596714001 797907 798260SB-1 EPA 3550C EPA 8270E by SIM REPORT OF LABORATORY ANALYSIS This report shall not be reproduced, except in full, without the written consent of Pace Analytical Services, LLC.Date: 02/21/2022 04:34 PM Pace Analytical Services, LLC 1700 Elm Street Minneapolis, MN 55414 (612)607-1700 Page 14 of 17345 Page 15 of 17346 2/8/22 Page 16 of 17347 Page 17 of 17348 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 APPENDIX C Public Informational Meeting 349 350 351 We were hoping for a comprehensive city plan. It’s hard to comment without one. The most disappointing issue is a lack of any plans for "Street Calming". No plans to add or enhanced crosswalks is also exempt. A simple street/path resurface hardly warrants a need for a meeting. Sounds like there has not been any recent traffic/flow/speed studies completed to date. We understand the street design and intent. This does not imply that Lake Lucy Road deficiencies don't exist. The most concerning issue is the speeding of the average vehicle along with increased volume. Both are assumed to increase with a nice new smooth road, not to mention the Galpin Road upgrade. Road design is the only proven way to mitigate traffic/pedestrian issues. We are not asking for a total redesign here. You folks are smart, educated and this is your bag. No one else can or will help keep this road safe, efficient and "calming". That's your job... Regards Jayson & Peggy Dreher -2144 Lake Lucy Road-jayson57@msn.com-612-270-7243 352 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 APPENDIX D Opinion of Probable Cost 353 WSB Project:2022 LAKE LUCY ROAD REHABILITATION PROJECT Design By:AOG Project Location:CITY OF CHANHASSEN Checked By:NTP City Project No.:20-03 WSB Project No:015301-000 Date:2/18/2022 ESTIMATED QUANTITY ESTIMATED COST ESTIMATED QUANTITY ESTIMATED COST 2021.501 MOBILIZATION LS 36,780.00$ 1 36,780.00$ 0.80 29,424.00$ 0.20 7,356.00$ 2101.524 CLEARING 1 TREE 800.00$ 2 1,600.00$ 2 1,600.00$ 2101.524 GRUBBING 1 TREE 800.00$ 2 1,600.00$ 2 1,600.00$ 2104.502 REMOVE CASTING EACH 250.00$ 20 5,000.00$ 1 250.00$ 19 4,750.00$ 2104.502 REMOVE DRAINAGE STRUCTURE EACH 600.00$ 2 1,200.00$ 2 1,200.00$ 2104.503 REMOVE SEWER PIPE (STORM)L F 30.00$ 22 660.00$ 22 660.00$ 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH)7 L F 8.00$ 80 640.00$ 80 640.00$ 2104.503 SAWING BIT PAVEMENT (FULL DEPTH)7 L F 6.00$ 100 600.00$ 100 600.00$ 2104.503 REMOVE CURB & GUTTER L F 13.00$ 2140 27,820.00$ 1940 25,220.00$ 200 2,600.00$ 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT 1 S Y 28.00$ 20 560.00$ 20 560.00$ 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 18.00$ 40 720.00$ 40 720.00$ 2104.518 REMOVE BITUMINOUS WALK S F 3.00$ 1360 4,080.00$ 1360 4,080.00$ 2104.518 REMOVE CONCRETE WALK S F 5.00$ 525 2,625.00$ 525 2,625.00$ 2104.602 REMOVE MINERAL DEPOSITS 1 EACH 750.00$ 1 750.00$ 1 750.00$ 2104.618 REMOVE BRICK PAVERS S F 6.00$ 125 750.00$ 125 750.00$ 2106.507 EXCAVATION - COMMON C Y 33.00$ 340 11,220.00$ 340 11,220.00$ 2106.507 EXCAVATION - SUBGRADE 1, 5 C Y 45.00$ 70 3,150.00$ 70 3,150.00$ 2123.510 COMMON LABORERS 8 HOUR 100.00$ 8 800.00$ 8 800.00$ 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 165.00$ 10 1,650.00$ 10 1,650.00$ 2211.507 AGGREGATE BASE (CV) CLASS 5 C Y 40.00$ 140 5,600.00$ 140 5,600.00$ 2215.504 FULL DEPTH RECLAMATION (P)5, 6 S Y 4.00$ 2730 10,920.00$ 2730 10,920.00$ 2231.604 BITUMINOUS PATCH SPECIAL 3 S Y 60.00$ 263 15,780.00$ 140 8,400.00$ 123 7,380.00$ 2232.504 MILL BITUMINOUS SURFACE (2.5") (P)S Y 2.25$ 13800 31,050.00$ 13800 31,050.00$ 2301.602 DRILL & GROUT DOWEL BAR (EPOXY COATED)EACH 18.00$ 112 2,016.00$ 112 2,016.00$ 2356.504 BITUMINOUS SEAL COAT 2 S Y 1.00$ 13800 13,800.00$ 13800 13,800.00$ 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT 2 GAL 7.00$ 1380 9,660.00$ 1380 9,660.00$ 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL 5.00$ 1518 7,590.00$ 1518 7,590.00$ 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,B)4.0" THICK S Y 60.00$ 20 1,200.00$ 20 1,200.00$ 2360.504 TYPE SP 9.5 WEAR CRS MIX(3,B)3.0" THICK S Y 14.00$ 2730 38,220.00$ 2730 38,220.00$ 2360.509 TYPE SP 9.5 WEARING COURSE MIX (3,C)TON 83.00$ 2150 178,450.00$ 2150 178,450.00$ 2502.503 4" PERF PVC PIPE DRAIN 1 L F 35.00$ 65 2,275.00$ 65 2,275.00$ 2502.602 CONNECT TO EXISTING PIPE DRAIN 1 EACH 300.00$ 4 1,200.00$ 4 1,200.00$ 2503.503 15" RC PIPE SEWER DES 3006 CL V L F 85.00$ 24 2,040.00$ 24 2,040.00$ 2503.503 18" RC PIPE SEWER DES 3006 CL V L F 95.00$ 16 1,520.00$ 16 1,520.00$ 2503.602 CONNECT TO EXISTING STORM SEWER EACH 1,200.00$ 2 2,400.00$ 2 2,400.00$ 2504.602 BOLT & VALVE BOX REPLACEMENT - GATE VALVE 1 EACH 4,000.00$ 6 24,000.00$ 6 24,000.00$ 2504.602 BOLT & VALVE BOX REPLACEMENT - BUTTERFLY VALVE 1 EACH 4,000.00$ 5 20,000.00$ 5 20,000.00$ 2504.602 BOLT & VALVE BOX REPLACEMENT - HYDRANT VALVE 1 EACH 3,500.00$ 9 31,500.00$ 9 31,500.00$ 2504.602 ADJUST VALVE BOX 1 EACH 600.00$ 11 6,600.00$ 11 6,600.00$ 2504.602 6" GATE VALVE & BOX 1 EACH 2,600.00$ 1 2,600.00$ 1 2,600.00$ 2504.602 8" GATE VALVE & BOX 1 EACH 3,400.00$ 1 3,400.00$ 1 3,400.00$ 2504.602 12" GATE VALVE & BOX 1 EACH 4,500.00$ 1 4,500.00$ 1 4,500.00$ 2504.602 INSTALL ANODE BAG 9 EACH 350.00$ 21 7,350.00$ 21 7,350.00$ 2506.502 CASTING ASSEMBLY EACH 1,000.00$ 2 2,000.00$ 2 2,000.00$ 2506.502 ADJUST FRAME & RING CASTING EACH 800.00$ 17 13,600.00$ 17 13,600.00$ 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F 650.00$ 8.5 5,525.00$ 8.5 5,525.00$ 2506.602 CASTING ASSEMBLY SPECIAL 4 EACH 800.00$ 19 15,200.00$ 19 15,200.00$ 2506.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 1,000.00$ 4 4,000.00$ 4 4,000.00$ 2506.602 CONST DRAINAGE STRUCTURE DESIGN SPEC (2'X3')EACH 2,600.00$ 4 10,400.00$ 4 10,400.00$ 2506.602 GROUT CATCH BASIN OR MANHOLE EACH 600.00$ 19 11,400.00$ 19 11,400.00$ OPINION OF PROBABLE COST MNDOT SPECIFICATION NO. DESCRIPTION NOTES UNIT ESTIMATED UNIT PRICE PROJECT TOTAL ESTIMATED TOTAL QUANTITY ESTIMATED TOTAL COST LOCAL (NON-PARTICIPATING) FUNDING SOURCE S.A.P. 194-101-014 FUNDING SOURCE BASE BID - MILL AND OVERLAY STREET PAVEMENT 354 2506.602 CHIMNEY SEAL EACH 250.00$ 19 4,750.00$ 19 4,750.00$ 2521.518 6" CONCRETE WALK S F 20.00$ 1380 27,600.00$ 1380 27,600.00$ 2531.503 CONCRETE CURB & GUTTER DESIGN B618 L F 26.00$ 2140 55,640.00$ 1940 50,440.00$ 200 5,200.00$ 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y 105.00$ 70 7,350.00$ 70 7,350.00$ 2531.618 TRUNCATED DOMES S F 60.00$ 234 14,040.00$ 234 14,040.00$ 2563.601 TRAFFIC CONTROL LS 7,000.00$ 1 7,000.00$ 0.8 5,600.00$ 0.20 1,400.00$ 2564.618 SIGN TYPE C S F 55.00$ 94.0 5,170.00$ 94 5,170.00$ 2573.502 STORM DRAIN INLET PROTECTION EACH 160.00$ 25 4,000.00$ 25 4,000.00$ 2573.503 SEDIMENT CONTROL LOG TYPE STRAW L F 4.00$ 1565 6,260.00$ 1565 6,260.00$ 2574.507 COMMON TOPSOIL BORROW 1 CY 38.00$ 355 13,490.00$ 355 13,490.00$ 2574.508 FERTILIZER TYPE 3 LB 1.00$ 101 101.00$ 84 84.00$ 17 17.00$ 2575.504 SODDING TYPE LAWN S Y 9.00$ 2430 21,870.00$ 2030 18,270.00$ 400 3,600.00$ 2575.505 SEEDING ACRE 4,000.00$ 0.14 560.00$ 0.14 560.00$ 2582.503 4" DBLE SOLID LINE MULTI COMP GR IN L F 1.50$ 3174 4,761.00$ 3174 4,761.00$ 2582.503 24" SOLID LINE MULTI COMP GR IN L F 25.00$ 74 1,850.00$ 74 1,850.00$ 2582.518 CROSSWALK MULTI COMP GR IN S F 10.00$ 990 9,900.00$ 990 9,900.00$ 0 -$ CONSTRUCTION TOTAL - BASE BID 772,343.00$ 619,390.00$ 152,953.00$ CONTINGENCY TOTAL (5%)38,617.15$ 30,969.50$ 7,647.65$ SUBTOTAL 810,960.15$ 650,359.50$ 160,600.65$ INDIRECT COST TOTAL (10%)81,096.02$ 65,035.95$ 16,060.07$ TOTAL 892,056.17$ 715,395.45$ 176,660.72$ 355 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 APPENDIX E Figure 10: Preliminary Assessment Map Preliminary Assessment Roll 356 ?ÌA@ 2 3 19 1 18 4 20 97658 17 1516 11 12 14 13 10Lake Lucy RdGalpin BlvdHazeltine BlvdManchester RdLake Harrison RdHighover DrPinehurst Dr Crestview Dr Br e n d e n Ct Topaz Dr Highover Tr H e m lo c k L a Ruby LaC r e s t v i e w C i r Highgate Cir Briarwood CtAmberwood LaM-588 Alder Way Edgewood Ct 1 inch = 400 f eet Document Path: K:\015301-000\GIS\Maps\Figure10_AssessmentMap.mxd Date Saved: 4/6/2020 8:15:22 AMLake Lucy Road Rehabilitation ProjectChanhassen, MN Pro ject LocationAssessed ParcelsCity Own ed Parcels Figure 10 - Preliminary Assessment Map 0 400Feet¯ 357 City Project 2022 Lake Lucy Road Rehabilitation Project Street Improvement Cost (Less 10% Indirect Costs and 5% Contingency)485,922.15$ Project No.20-03 Assessable Cost @ 40%194,368.86$ Assessable Front Footage (48.15%)93,582.43$ Prorated for 31' Residential (86.11%)80,584.87$ Single Family Residential Units 20 Date:2/23/2022 Single Family Unit Assessment Rate (rounded figure)4,030.00$ MAP ID PARCEL ID PROPERTY ADDRESS OWNER NAME OWNER ADDRESS SINGLE FAMILY RESIDENTIAL UNIT EQUIVALENTS UNIT ASSESSMENT RATE ASSESSMENT AMOUNT 1 251460020 2323 LAKE LUCY RD Chanhassen, MN 55317 CHANHASSEN CITY PO BOX 147 Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 2 251470070 2275 LAKE LUCY RD Chanhassen, MN 55317 DIANA R & JEFFREY A HALL 2275 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 3 251470080 2249 LAKE LUCY RD Chanhassen, MN 55317 MARY ANN OLSON TRUST AGREEMENT 2249 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 4 258420010 2237 LAKE LUCY RD Chanhassen, MN 55317 ZHIJUN WANG 2237 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 5 258420020 2219 LAKE LUCY RD Chanhassen, MN 55317 KENNETH F & KRISTEN L THATCHER 2219 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 6 258420030 2201 LAKE LUCY RD Chanhassen, MN 55317 STEPHEN J & LAURIE A KERKVLIET 2201 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 7 258420040 2181 LAKE LUCY RD Chanhassen, MN 55317 BRUCE S SMITH 2805 GULL AVE MEDFORD, NY 11673 1 4,030.00$ 4,030.00$ 8 258420050 2165 LAKE LUCY RD Chanhassen, MN 55317 MATTHEW KRAMER 2165 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 9 258420060 2151 LAKE LUCY RD Chanhassen, MN 55317 BENJAMIN F SNYDER 2151 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 10 258420070 2135 LAKE LUCY RD Chanhassen, MN 55317 IH2 PROPERTY ILLINOIS LP 1717 MAIN ST SUITE 2000 Dallas, TX 75201 1 4,030.00$ 4,030.00$ 11 258420080 2117 LAKE LUCY RD Chanhassen, MN 55317 KELLY P DAVIES 2117 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 12 258420100 2122 LAKE LUCY RD Chanhassen, MN 55317 KAREN M RYAN 2122 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 13 258420090 2144 LAKE LUCY RD Chanhassen, MN 55317 DREHER FAMILY WEALTH TRUST 2144 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 14 251470060 2244 LAKE LUCY RD Chanhassen, MN 55317 GINA B SAUER REV TRUST 2244 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 15 251450030 2340 LAKE LUCY RD Chanhassen, MN 55317 BARBARA A MILLER TRUST 2340 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 16 251450020 2360 LAKE LUCY RD Chanhassen, MN 55317 SUSANNE SCHAER 2360 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 17 251450010 2380 LAKE LUCY RD Chanhassen, MN 55317 JASON G MOONEY & NANCY MCKENZIE 2380 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 18 253490030 2432 LAKE LUCY RD Chanhassen, MN 55317 BRUCE B & HOLLY H OLSON 2432 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 19 253490020 2444 LAKE LUCY RD Chanhassen, MN 55317 ADAM G LUKENS 2444 LAKE LUCY RD Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ 20 253490010 2450 LAKE LUCY RD Chanhassen, MN 55317 MOUNT OLIVET ROLLING ACRES INC 18986 LAKE DR E Chanhassen, MN 55317 1 4,030.00$ 4,030.00$ Lake Lucy Road Preliminary Assessment Roll 358 Feasibility Report City Project No. 20-03 2022 Lake Lucy Road Rehabilitation Project City of Chanhassen, MN WSB Project No. R-015301-00 APPENDIX F Geotechnical Report 359 CONSULTANTS •ENVIRONMENTAL •GEOTECHNICAL •MATERIALS •FORENSICS www.amengtest.com REPORT OF GEOTECHNICAL EXPLORATION AND PAVEMENT EVALUATION REVIEW 2020 Lake Lucy Road & Trail Rehabilitation Chanhassen, Minnesota Report No. 28-20260 Date: December 20, 2019 Prepared for: City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, Minnesota 55317 360 Page i 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. December 20, 2019 City of Chanhassen 7700 Market Boulevard P.O. Box 147 Chanhassen, MN 55317 Attn: Mr. Steve Ferraro, Construction Manager Re: Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation Chanhassen, Minnesota AET Report No. 28-20260 Dear Mr. Ferraro: American Engineering Testing, Inc. (AET) is pleased to present the results of our subsurface exploration program and pavement evaluation review for the 2020 Lake Lucy Road and Trail Rehabilitation project in Chanhassen, Minnesota. These services were performed in general accordance with our proposal dated November 15, 2019 and with your authorization on November 18, 2019. This report was previously submitted to the City of Chanhassen as a draft report dated December 17, 2019. After discussions with the City of Chanhassen and receipt of additional information, our report has been revised to reflect these discussions and additional information. We are submitting this report as an electronic pdf copy. Additional copies can be provided upon request. Please contact us if you have any questions about the report. Sincerely, American Engineering Testing, Inc. Krystle R. Staker Project Manager, Engineering Technician III Phone: (586) 850-9717 kstaker@amengtest.com CONSULTANTS • ENVIRONMENTAL • GEOTECHNICAL • MATERIALS • FORENSICS 361 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Copyright 2019 American Engineering Testing, Inc. All Rights Reserved Unauthorized use or copying of this document is strictly prohibited by anyone other than the client for the specific project. Page ii SIGNATURE PAGE Prepared for: Prepared by: City of Chanhassen American Engineering Testing, Inc. 7700 Market Boulevard 550 Cleveland Avenue North P.O. Box 147 St. Paul, Minnesota 55114 Chanhassen, MN 55317 (651) 659-9001/www.amengtest.com Attn: Mr. Steve Ferraro, Construction Manager Authored by: Reviewed by: Krystle R. Staker Melanie Fiegen, PE Project Manager, Engineering Technician III Senior Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under Minnesota Statute Section 326.02 to 326.15 Name: Melanie Fiegen Date: December 19, 2019 License #: 57611 362 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page iii TABLE OF CONTENTS Transmittal Letter ............................................................................................................................. i Signature Page ................................................................................................................................ ii TABLE OF CONTENTS ............................................................................................................... iii 1.0 INTRODUCTION .................................................................................................................... 1 2.0 SCOPE OF SERVICES ............................................................................................................ 1 3.0 PROJECT INFORMATION ..................................................................................................... 1 4.0 PAVEMENT & SUBSURFACE EXPLORATION TESTING PROGRAM .......................... 2 4.1 Pavement Thickness Testing (GPR) ...................................................................................... 2 4.2 Subsurface Field Exploration ................................................................................................ 3 4.3 Laboratory Testing ................................................................................................................ 3 5.0 SITE CONDITIONS ................................................................................................................. 3 5.1 Surface Observations ............................................................................................................. 3 5.2 Pavement Thickness .............................................................................................................. 5 5.2 Subsurface Soils/Geology...................................................................................................... 7 5.3 Ground Water ........................................................................................................................ 7 5.4 Review of Soil Properties ...................................................................................................... 7 6.0 DISCUSSION – LAKE LUCY ROAD .................................................................................... 8 6.1 R-Value Estimate ................................................................................................................... 8 6.2 Pavement Design ................................................................................................................... 9 6.3 Full Reconstruction – TH 41 to CR 117 ................................................................................ 9 6.4 Stabilized Full Depth Reclamation ...................................................................................... 10 6.5 Mill and Overlay .................................................................................................................. 11 6.6 Texas Underseal .................................................................................................................. 12 6.7 Pavement Maintenance ........................................................................................................ 12 7.0 DISCUSSION – LAKE LUCY TRAIL .................................................................................. 12 7.1 Full Reconstruction- Trail ................................................................................................... 13 7.2 Overlay - Trail ..................................................................................................................... 13 8.0 CONSTRUCTION CONSIDERATIONS .............................................................................. 14 8.1 Potential Difficulties ............................................................................................................ 14 8.2 Observation and Testing ...................................................................................................... 14 9.0 LIMITATIONS ....................................................................................................................... 15 DESIGN SHEETS State Aid 10-Ton ESAL Traffic Forecast Calculator MnDOT FlexPave Design Sheet – Full Reconstruction MnDOT FlexPave Design Sheet – SFDR Section – TH 41 to CR 117 MnDOT FlexPave Design Sheet – SFDR Section – Eastern STANDARD SHEETS Definitions Relating to Pavement Construction Bituminous Pavement Subgrade Preparation and Design Bituminous Overlay Milling and Preparation 363 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page iv TABLE OF CONTENTS CONTINUED APPENDIX A Ground Penetrating Radar Field Exploration and Testing GPR Data Analysis Results Figure 1 – GPR Testing Route APPENDIX B Pavement Core Log Reports APPENDIX C Geotechnical Field Exploration and Testing Boring Log Notes MnDOT Boring Log Descriptive Terminology AASHTO Soil Classification System Figure 2 – Pavement Core Testing Location Map Figure 3 – Soil Boring Location Map Subsurface Boring Logs Materials Test Reports APPENDIX D Geotechnical Report Limitations and Guidelines for Use 364 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 1 of 15 1.0 INTRODUCTION Rehabilitation is proposed for Lake Lucy Road and the adjacent trail between TH 41 and CR 117 in Chanhassen, Minnesota. To assist in planning and design, the City of Chanhassen (City) has authorized American Engineering Testing, Inc. (AET) to conduct a subsurface exploration and pavement evaluation review to include bituminous pavement coring, soil borings, ground penetrating radar (GPR), and perform a geotechnical and pavement engineering review for the project. This report presents the results of these services and provides our engineering recommendations based on this data. 2.0 SCOPE OF SERVICES AET's services were performed in accordance with our proposal to the City dated November 15, 2019 and authorized by the City on November 18, 2019. The authorized scope of services consisted of the following: • Perform ground penetrating radar (GPR) in both directions of travel on approximately 1.4 lane miles at a rate of 4 scans/foot. • Perform a total of 22 four-inch diameter pavement cores and 10 flight auger soil borings to a depth of 10 feet. • Conduct soil laboratory testing to include sieve analyses and moisture content testing. • Perform a geotechnical engineering review based on the data obtained and preparation of this report. The services reported herein are intended for geotechnical purposes only. The scope is not intended to explore for the presence or extent of environmental contamination in the soil or groundwater; however, obvious contamination detected by us would be reported to you. 3.0 PROJECT INFORMATION The project consists of rehabilitation of Lake Lucy Road and the adjacent trail along this segment of Lake Lucy Road. This segment of Lake Lucy Road is an MSA collector roadway and is approximately 0.66 center line miles. It is anticipated that the roadway will keep the existing grade and width. The City is considering multiple rehabilitation options to include full depth reclamation, stabilized full depth reclamation, mill and overlay, use of Texas underseal and/or full reconstruction for the road and trail, to meet State Aid standards and a 9-ton pavement design. Typical sections of the original construction for Lake Lucy Road were provided to us by the City. The section of Lake Lucy Road from Station 0+00 (TH 41) to Station 15+50 had an original pavement section consisting of 6 ½ inches of bituminous course (MnDOT Type 41, wearing course 365 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 2 of 15 and MnDOT 31, binder and base course) and 18 inches of Class 5 aggregate base (MnDOT 2211). The next section was approximately 325 feet in length and began about 35 feet east of Brenden Court to about 350 feet east of Brenden Court. This pavement section consisted of 5 ½ inches of bituminous (MnDOT Type 41A and MnDOT type 31B), approximately 12 inches of Class 5 aggregate base, and approximately 17 ¾ inches of select granular borrow modified 10%. From the end of this section to CR 117, the pavement section consisted of 3 ½ inches of bituminous (MnDOT Type 41) and 12 inches of gravel base Class 5 modified. The following published traffic information was available from MnDOT’s website for this segment of Lake Lucy Road: 2011 AADT: 2100, 2013 AADT: 2150, 2015 AADT: 2300, and 2018 AADT: 2600. Additional traffic information for 2015: 2270, 2017: 2200, and 2019: 2100 was provided by the City. The published MnDOT traffic counts were used in our pavement design. The above stated information represents our understanding of the proposed construction. This information is an integral part of our engineering review. It is important that you contact us if there are changes from that described so that we can evaluate whether modifications to our recommendations are appropriate. 4.0 PAVEMENT & SUBSURFACE EXPLORATION TESTING PROGRAM 4.1 Pavement Thickness Testing (GPR) The pavement section thickness testing program conducted for this project consisted of a high speed (air coupled) GPR antenna that collected material layer thickness data at a rate of four scans per foot. The data was collected using a 2 GHz antenna, which generally allows material layer measurements at depths of 18 to 20 inches with a resolution of less than about ½ inch. The GPR data collection is tied to GPS coordinates. The test data and details of the methods used appear in Appendix A. The GPR data was collected on November 20, 2019 according to SIR-30 processor settings established by GSSI RoadScan system. A calibration file, required for data post-processing, was collected prior to testing. Figure 1 shows the GPR scanning route. The GPR interface identification was accomplished using RADAN 7.0, a proprietary software package included with the GSSI RoadScan system. The software includes tools to aid in delineating pavement layer transitions, and automatically calculates their depths from the pavement surface using the calibration file(s) collected prior to testing. The identified layer(s) were also compared to the pavement core and soil boring data (when available) to validate the accuracy of the layer thicknesses. 366 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 3 of 15 The total depth of pavement is not always explicitly clear. Where gaps in clear identification of the pavement and base layer thicknesses are encountered, they are reported as a percent of the picking rate of the layer interface. A picking rate of 100 percent indicates the layer interfaces were visible in 100 percent of the scanned points. Factors influencing definition of radar scans include ambient electromagnetic interference, the presence of moisture, the presence of voids, and the similarity of material layer type between layers (e.g. gravel vs. gravelly sand). 4.2 Subsurface Field Exploration The subsurface exploration program conducted for the project consisted of 22 four-inch diameter pavement cores and 10 flight auger borings to a depth of 10-feet. The pavement cores were performed on December 10, 2019 and December 11, 2019, and the soil borings were performed on December 5, 2019. A total of 5 soil borings (even numbered borings) and 5 pavement cores were performed on the trail, adjacent to the soil borings performed in the roadway (odd numbered borings). The remaining pavement cores and soil borings were all performed within the drive lanes (inside and outside wheel paths) of the roadway. The test locations and soil boring depths were selected by the City. The approximate locations of the pavement cores and soil borings are illustrated in Figures 2 and 3. Reports containing the photographs and measurements of the pavement cores appear in Appendix B and the subsurface boring logs and details of the methods used appear in Appendix C. The logs contain information concerning soil layering, soil classification, and geologic description. 4.3 Laboratory Testing The laboratory test program included visual/manual classification of the soil samples, moisture content, organic content testing, and sieve analysis testing. The moisture content, organic content, and material finer than the #200 sieve are reported on the boring logs in Appendix C, adjacent to the samples they were performed on. The complete sieve analysis results are also attached in Appendix C following the subsurface boring logs. 5.0 SITE CONDITIONS 5.1 Surface Observations During the GPR survey, a digital video log (DVL) was collected to review the roadway surface conditions and note major pavement distresses. The surface conditions were also noted at the time of field testing. 367 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 4 of 15 The major pavement distresses identified along the roadway included severe propagating longitudinal cracking, severe propagating transverse cracking, the beginning stages of alligator cracking and additional longitudinal cracking in the outside wheel path, and delamination of the chip seal. Other pavement distresses identified include moderate edge cracking. Several patching maintenance repairs have been made to potholes, sections surrounding manhole covers, failure at edges, and throughout the roadway. Figure 5.1.1 Typical Distresses (Western Segment – 350’ E of Brenden Court to TH 41). 368 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 5 of 15 Figure 5.1.2 Typical Distresses (Eastern Segment – CR 117 to 350’ E of Brenden Court). 5.2 Pavement Thickness 5.2.1 GPR Results The GPR data show a clear interface between the bituminous and possible aggregate base with a picking rate of 100%, as well as a clear interface between the possible aggregate base layer and the underlying subgrade soils with a picking rate of 20%. Table 5.2.1 below presents the bituminous surface layer as “Surface” and the possible aggregate base layer as “Base.” The data plot identifying layer thicknesses, included in Appendix A, are data points collected at 3-inch spacing and averaged over 10 feet. There was a clear pavement change identified in the GPR data located approximately 350 feet east of Brenden Court. The GPR has been split into two sections. Table 5.2.1 GPR Thickness Results (inches) Roadway Termini Surface (inches) Base (inches) Begin End Avg CV 15th Avg CV 15th Lake Lucy Road CR 117 (Galpin Blvd) ~350 E of Brenden Ct 6.1 13% 5.5 9.3 13% 8.4 Lake Lucy Road ~350 E of Brenden Ct TH 41 (Hazeltine Blvd) 7.5 10% 6.8 * * * Note: Avg – Average; CV – Coefficient of Variation; 15th – 15th Percentile. *Base was present at the soil boring locations, however was beyond the depth of the GPR limits. 369 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 6 of 15 Table 5.2.1 shows the statistical results of the bituminous surface and possible aggregate base layer thickness measurements by GPR along each roadway section. The 15th percentile represents the value at which 85% of the section has a pavement layer thickness that is greater than identified. This is the value we generally recommend using for pavement design purposes. 5.2.2 Pavement Core and Soil Boring Results We performed 22 four-inch diameter pavement cores (C-1 to C-22) and 10 flight auger soil borings (B-1 to B-10). At the time of pavement coring, the aggregate base material was frozen and hand augers were not performed. Bituminous pavement was encountered at each of the pavement core and soil boring locations. Table 5.2.2 below shows the encountered bituminous pavement thicknesses from each location. Table 5.2.2 Pavement Cores ID Lane Wheel Path Thickness (in.) ID Thickness (in.) Core Boring Core Boring C-1 WB Outside 8.4 C-2/B-2 Trail 3.0 3.0 C-3/B-1 EB Outside 8.1 9.0 C-9/B-4 Trail 3.0 2.5 C-4 WB Inside 7.2 C-13/B-6 Trail 3.7 3.25 C-5 EB Outside 7.8 C-18/B-8 Trail 3.2 3.0 C-6 WB Outside 7.0 C-21/B-10 Trail 3.6 4.0 C-7 EB Inside 7.4 C-8/B-3 WB Outside/Inside 8.3 8.0 C-10 EB Outside 6.8 C-11 WB Inside 6.3 C-12/B-5 EB Outside 6.2 7.0 C-14 WB Outside 5.4 C-15 EB Inside 5.6 C-16 WB Outside 5.5 C-17/B-7 EB Outside/Inside 5.3 6.5 C-19 WB Inside 6.0 C-20/B-9 WB Outside 5.1 4.75 C-22 EB Outside 4.7 The bituminous pavement ranged from 4.7 to 9 inches within the roadway and 2.5 to 4 inches within the trail. Soils encountered directly beneath the bituminous pavement at roadway boring locations B-1, B-5, and B-7 consisted of a mixture of gravelly slightly plastic sandy loam and crushed limestone (A-1-b) and at boring locations B-3 and B-9 consisted of a mixture of crushed limestone and loamy sand (A-2-4). These materials appear to be ‘base’, however based on the gradations performed, do not meet a MnDOT Aggregate Base gradation. Throughout the report, 370 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 7 of 15 we will refer to them as ‘base-like materials.’ Soils encountered directly beneath the bituminous pavement at the trail boring locations B-2, B-4, B-6, B-8, and B-10 varied. These soils consisted of crushed limestone, mixture of loam and crushed limestone, loamy sand, gravelly loamy sand, and gravelly loamy sand with crushed limestone (A-1-a, A-2-6, A-2-4, A-1-b). Refer to the subsurface boring logs attached in Appendix C for specific information. 5.2 Subsurface Soils/Geology The underlying soils below the soil layer encountered directly beneath the bituminous pavement consisted of predominantly fill and till soils at each boring location. The soils encountered in the roadway borings were classified as loam, clay loam, plastic sandy loam, and loamy sand (A-6, A- 2-4). The soils encountered in the trail borings were classified as mostly as loam and clay loam (A-6). Slightly organic loam was encountered at B-10 (A-6). Refer to the subsurface boring logs attached in Appendix C for specific information. 5.3 Ground Water Groundwater was not observed in any of the boring locations within the sampled depth, however the lack of a water level does not indicate that groundwater does not exist within this depth. In general, the soils at the sites consist of sandy soils that should drain moderately well. Groundwater levels will fluctuate due to varying seasonal and annual rainfall and snow melt amounts and other factors. 5.4 Review of Soil Properties 5.4.1 Strength/Stability High strength/stability is needed from the upper portion of the subgrade to resist yielding from wheel loads. Although load intensity dissipates with depth, the more critical portion requiring high strength for wheel load resistance is normally considered the upper three feet of the subgrade (defined as critical subgrade zone in this report). Soils encountered within mostly the upper two feet of the roadway borings were generally non- cohesive; therefore, provided the soils are well compacted, good stability can be expected. Soils encountered within the deeper portion of the subgrade were silty/clayey soils, which can become unstable with construction traffic when wet. The borings only represent the conditions encountered at a single point and varying subgrade conditions may be encountered at the time of construction. We recommend stability along the roadway be evaluated as the subgrade soils are exposed. Beneath pavement areas, a test roll of the subgrade soils can provide an evaluation of the near-surface stability during construction. 371 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 8 of 15 5.4.2 Drainage and Frost Susceptibility The loamy sand materials (A-2-4) soils possess fair drainage characteristics, and the loam (A-6) have poor drainage and are more frost susceptible. In general, the non-cohesive soils encountered in the critical subgrade zone are considered to have low to moderate frost susceptibility. The silty or clayey subgrade soils encountered in the deeper subgrade are considered highly frost susceptible and are slow draining materials. This results in increased periods of upper subgrade saturation, which leads to increased detrimental frost effects (heaving and thaw weakening). 6.0 DISCUSSION – LAKE LUCY ROAD We understand the City is considering different pavement rehabilitation methods on this segment of Lake Lucy Road. Some of the rehabilitation options include full depth reclamation (FDR), stabilized full depth reclamation (SFDR), mill and overlay, resurfacing, Texas underseal, and full reconstruction. The City provided the current estimated Pavement Condition Index (PCI) ratings based on their pavement management system projections for the roadway, indicating the ride quality to be in the “Good” range. The condition of the cores also appear to be good to very good, with very little stripping except at the very bottom of the cores. However, the age of the pavement is approaching 23 to 25 years. Based upon our review of the pavement condition and thickness, pavement cores, and soil borings, we are presenting alternatives for you to consider based upon your budgetary constraints and pavement improvement goals. For definitions related to pavement construction and referenced in the following sections, please see the attached standard sheet entitled “Definitions Relating to Pavement Construction.” We have also included the standard sheets entitled “Bituminous Pavement Subgrade Preparation and Design” and “Bituminous Overlay Milling and Preparation.” 6.1 R-Value Estimate Based on the differences between the two segments identified on Lake Lucy Road, Table 5-3.3(a) within the MnDOT Pavement Manual (July 2007), and on our experience, we estimate the limiting A-6 soils on the western segment have a design R-value of 12 and the limiting A-2-4 soils on the eastern segment have a design R-value of 30. These values are only an estimate. If the actual R- value is required, additional subgrade soil samples can be obtained and laboratory testing can be performed to determine the R-value. 372 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 9 of 15 6.2 Pavement Design Using the published traffic data and MnDOT’s “State Aid 10-ton ESAL Traffic Forecast Calculator,” we estimate the 20-Year Flexible ESALs to be 343,000. We used MnDOT’s FlexPave program dated 4/30/2018 to evaluate the following pavement designs. From the design, using an R-value of 12, the Granular Equivalent (GE) needed to support the traffic loads is 24.75; using an R-value of 30, the GE is 15.31. Please refer to the attached design sheets. 6.3 Full Reconstruction – TH 41 to CR 117 The reconstruction approach will provide the best long-term pavement performance, rebuilding the pavement and subgrade of the existing road. With reconstruction, the intent is to improve the subgrade conditions as needed to provide proper strength and proper frost/drainage properties. Care should be taken to remove and correct for soils that are silty or clayey, which are considered highly frost susceptible and are slow draining materials. 6.3.1 Subgrade Preparation Bituminous pavement and aggregate base should be removed from existing pavement areas. Pavement recycling for this project could be performed by milling and removing the existing bituminous surfaces and then removing the existing aggregate base for blending outside the existing roadbed to create a recycled aggregate base material. Alternatively, the existing section appears appropriate for crushing and blending both the bituminous and aggregate base layer in- place with the intent of creating a recycled aggregate base. The final subgrade should have proper stability within the critical subgrade zone. Where granular soils are exposed (i.e., sands to silty sands), we recommend applying surface compaction. This compaction should take place with at least 4 passes of a self-propelled vibratory roller compactor having a drum diameter of at least 3 feet. Overall stability should be evaluated during the compaction process (deflection judgments by an AET geotechnical/pavement engineer). Instability will likely be a result of wetter clayey/silty soils beneath the exposed sandy soils. If clayey soils are exposed, stability should be evaluated using the test roll procedure. Where unstable soils are found, these soils should be improved by means of scarification, drying, and recompaction; or by subcutting and replacement. We recommend the final soils remaining in place can pass a test roll prior to placing the aggregate base. 6.3.2 Pavement Section Table 6.3.2 below shows our recommended pavement section based on the assumed traffic information, the subsurface conditions, and a “20-year” pavement life. 373 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 10 of 15 Table 6.3.2 – Full Reconstruction Pavement Design Layer MnDOT Material Type (Spec.) Lake Lucy Road TH 41 to CR 117 GE Bituminous Wear SPWEA340C (PG58H-34) 3.0” 6.75 Bituminous Non-Wear SPNWA330B (PG58S-28) 2.0” 4.50 Aggregate Base Class 5, 5Q, or 6 (3138) 7.0” 7.00 Subbase Select Granular (3149) 12.0” 6.00 Subgrade Preparation 2112 - - Total GE 24.25 Required GE 24.75 Use of recycled asphalt pavement (RAP) in the bituminous mix is a cost saving measure that is often suggested. If used, we recommend a maximum of 20% RAP with the mixes presented above; however, there will be a higher probability of pavement thermal cracking when RAP is used. In addition, we recommend limiting RAP within the upper wear course to a maximum of 10% to reduce cracking. If different bituminous mixes are utilized, a lower percentage of RAP may be needed. 6.3.3 Aggregate Base and Select Granular New aggregate base placed for pavement support should meet the gradation and quality requirements for Class 5, 5Q, or 6 per MnDOT Spec. 3138. Any bituminous millings placed on the roadway as aggregate base should meet the requirements of MnDOT Spec. 3135 Modified Aggregate Bases. Aggregate base placement and compaction should be performed according to MnDOT Spec. 2211. All aggregate base material (including existing, imported, or reclaimed) should be tested for compaction using the Penetration Index Method per MnDOT Spec. 2211.3.D.2.c. Select granular material should meet the requirements of MnDOT Spec. 3149. 6.4 Stabilized Full Depth Reclamation A stabilized full depth reclamation (SFDR) involves pre-grinding the existing bituminous pavement and underlying base material to create a recycled aggregate base. A portion of this material is then removed to control grade, and the remaining material is stabilized. This option will completely remove all the pavement distresses and can be designed for a ’20-year’ life. Our recommendation to perform a stabilized full depth reclamation consists of reclaiming the upper 12 inches of pavement, regrading and removing approximately 6 inches, stabilizing the lower 6 inches, and then paving back 6 inches of new bituminous pavement. The resulting section provided is shown in Table 6.4 and meets the minimum GE for a ’20-year’ design life. 374 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 11 of 15 Table 6.4 – SFDR Pavement Design – TH 41 to CR 117 Layer MnDOT Material Type (Spec.) Lake Lucy Road TH 41 to CR 117 GE Bituminous Wear SPWEA340C (PG58H-34) 3.0” 6.75 Bituminous Non-Wear SPNWEA330C (PG58S-28) 3.0” 6.75 SFDR 2215 6” 9.0 Existing Base Existing* 3” 2.25 Total GE 24.75 Required GE 24.75 *The remaining existing aggregate base is treated as only contributing 0.75” of GE due to the varying properties encountered in the soil borings. 6.4.1 SFDR – Eastern Segment Only As an alternative, we present the option to perform a stabilized full depth reclamation on the eastern segment of Lake Lucy Road (~350 feet east of Brenden Court to CR 117), which consists of reclaiming the upper 10 inches of pavement, regrading and removing approximately 4 inches, stabilizing the lower 6 inches, and then paving back 4 inches of new bituminous pavement. The resulting section provided is shown in Table 6.4.1 and meets the minimum GE for a ’20-year’ design life. Table 6.4.1 – SFDR Pavement Design – Eastern Segment Only Layer MnDOT Material Type (Spec.) Lake Lucy Road ~350 E of Brenden Ct to CR 117 GE Bituminous Wear SPWEA340C (PG58H-34) 2” 4.50 Bituminous Non-Wear SPNWEA330C (PG58S-28) 2” 4.50 SFDR 2215 6” 9.0 Existing Base Existing* 3” 2.25 Total GE 20.25 Required GE 15.31 *The remaining existing aggregate base is treated as only contributing 0.75” of GE due to the varying properties encountered in the soil borings. 6.5 Mill and Overlay A mill and overlay removes the upper portion of the existing bituminous, but leaves the lower portion in place; hence, improvements to the base and subgrade layers are not possible. This approach requires a sufficient bituminous layer such that enough bituminous remains to prevent the paving equipment from breaking through into the base layer. This remaining bituminous 375 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 12 of 15 thickness is typically considered to be at least 1½ inches; however, the required thickness also depends on the bituminous condition, as stripped or severely deteriorated bituminous pavement is not suitable. With the mill-and-overlay approach, cracks from the existing pavement will reappear in the new surface layer after a short time (reflective cracking). This approach would be beneficial for the western portion of the project. With this approach, we recommend performing a mill-and-overlay to a depth of 2.5 inches using SPWEA340B. The extended life of the pavement will vary based upon the existing condition and on the amount of pre-overlay crack repair and post-overlay maintenance. The milled surfaced should be prepared according to MnDOT Spec. 2231 Bituminous Surface Reconditioning prior to the overlay. 6.6 Texas Underseal Texas underseals are applied to milled pavement prior to the bituminous overlay. These underseals act as an impervious membrane to help prevent the presence of excess moisture and may help delay or reduce reflective cracking in mill and overlays. Texas underseals do not contribute to the required GE, however they have been shown to extend the life of the pavement. If used, the underseal should meet MnDOT specification 2356 and be applied to the milled surface immediately prior to the overlay. 6.7 Pavement Maintenance Regardless of the improvement approach selected, all bituminous pavements require on-going maintenance to reach their design life. Even if placed and compacted properly over stable subgrade conditions, bituminous pavements typically experience cracking in 1 to 3 years, primarily due to temperature-related expansion and shrinkage. We recommend that a regularly scheduled maintenance program consisting of patching of cracks and local distressed areas be implemented. Seal coating of the pavement surface after 3 to 5 years also helps prolong the pavement life. 7.0 DISCUSSION – LAKE LUCY TRAIL Each of the pavement cores obtained from the trail adjacent to Lake Lucy Road exhibited stripping, most exhibiting moderate to severe stripping, and the overall condition is poor. Three of the soil borings (B-2, B-8, and B-10) indicated base-like soils, with only soil borings B-8 and B-10 exceeding the 4-inch minimum for an aggregate base layer. Due to the poor condition of the bituminous and the thin or lack of an aggregate base layer, we recommend full reconstruction of the trail. 376 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 13 of 15 7.1 Full Reconstruction- Trail 7.1.1 Subgrade Preparation Bituminous pavement and aggregate base should be removed from existing pavement areas and the final subgrade should have proper stability. Where granular soils are exposed (i.e., sands to silty sands), we recommend applying surface compaction and the overall stability should be evaluated during the compaction process (deflection judgments by an AET geotechnical/pavement engineer). Instability will likely be a result of wetter clayey/silty soils beneath the exposed sandy soils. Clayey soils (A-6) were encountered at each of the soil boring locations and will likely be exposed during construction. If clayey soils are exposed, stability should be evaluated using the test roll procedure. Where unstable soils are found, these soils should be improved by means of scarification, drying, and recompaction; or by subcutting and replacement. We recommend the final soils remaining in place can pass a test roll prior to placing the aggregate base. 7.1.2 Pavement Section Table 7.1.2 below shows our recommended pavement section based on the MnDOT Bikeway Facility Design Manual (March 2007) and design elements published on MnDOT’s website for State Aid bikeway guidelines. Table 7.1.2 – Full Reconstruction Pavement Design- Trail Layer MnDOT Material Type (Spec.) Lake Lucy Road-Trail TH 41 to CR 117 Bituminous Wear (2360) SPWEA240B 2.5” Aggregate Base Class 5 (3138) 4.0” Subgrade Preparation Per this report 7.1.3 Class 5 Aggregate Base New aggregate base placed for pavement support should meet the gradation and quality requirements for Class 5 per MnDOT Spec. 3138. Aggregate base placement and compaction should be performed according to MnDOT Spec. 2211. All aggregate base material (including existing, imported, or reclaimed) should be tested for compaction using the Penetration Index Method per MnDOT Spec. 2211.3.D.2.c. 7.2 Overlay - Trail Based on the exiting bituminous condition (moderate to severe stripping), an overlay will only temporarily remove existing surface cracks and deformities. The cracks from the existing 377 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 14 of 15 pavement will reappear in the new surface layer after a short time (reflective cracking). It is recommended that if this approach is used, all existing surface distresses (cracking, depressions, potholes) are patched and/or sealed prior to placing the overlay. With this approach, we recommend a 1.5-inch overlay using SPWEA240B. Based upon the existing condition, we anticipate this will extend the life of the pavement approximately 5 to 8 years depending on maintenance. The surface should be prepared according to MnDOT Spec. 2231 Bituminous Surface Reconditioning prior to the overlay. 8.0 CONSTRUCTION CONSIDERATIONS 8.1 Potential Difficulties 8.1.1 Water in Excavation Groundwater was not measured in any of our borings during the time of drilling; however, water may collect in the excavation bottoms during times of inclement weather or snow melt. To allow observation of the excavation bottom, and to reduce the potential for soil disturbance we recommend that all free-standing water within the excavations be removed prior to fill placement. 8.1.2 Wet or Dry Soils The on-site materials may be wetter or drier of the “optimum” condition, making proper compaction of those materials difficult unless they are mechanically moisture conditioned to near the standard optimum water content. 8.1.3 Disturbance of Soils The on-site soils can become disturbed under construction traffic, especially if the soils are wet. If soils become disturbed, they should be subcut to the underlying undisturbed soils. The subcut soils can then be dried and recompacted back into place, or they should be removed and replaced with drier imported fill. 8.2 Observation and Testing The recommendations in this report are based on the subsurface conditions found at our test boring locations. Since subsurface conditions have the potential to vary greatly from our borings, we highly recommend an AET geotechnical engineer/technician provide observations to evaluate these potential changes. Materials testing should also be performed to document that project specifications have been satisfied. 378 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 15 of 15 9.0 LIMITATIONS Within the limitations of scope, budget, and schedule, we have endeavored to provide our services according to generally accepted geotechnical engineering practices at this time and location. Other than this, no warranty, either express or implied, is intended. Important information regarding risk management and proper use of this report is given in Appendix D entitled “Geotechnical Report Limitations and Guidelines for Use”. 379 AMERICAN ENGINEERING Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN December 20, 2019 Report No. 28-20260 TESTING, INC. Design Sheets State Aid 10-Ton ESAL Traffic Forecast Calculator MnDOT FlexPave Design Sheet - Full Reconstruction MnDOT FlexPave Design Sheet - SFDR Section 380 Instructions: All yellow boxes require an input value. Dropdown choices are provided for Base Year (C18), Number of Lanes (C19), and Urban or Rural (C21). You must click on cells C18, C19, and C21 to access the dropdown choices. General Information Date Forecast Performed by Name of County or City Project Number Project Description Route Number Base Year (i.e. opening to traffic) 2020 Number of Lanes (total both directions)2 = typical 2 lane Current AADT 2,600 Urban or Rural Urban Historical AADT (enter a minimum of two years)Year AADT Enter oldest traffic data here 2011 2,100 Enter second oldest traffic data here 2013 2,150 Enter third oldest traffic data here 2015 2,300 Enter fourth oldest traffic data here Base Year AADT 2020 2,530 20‐Year AADT 2040 3,530 35‐Year AADT 2055 4,280 Growth Rate Vehicle Class % Flexible Rigid 2AX‐6TIRE SU 1.39% 0.25 0.24 3AX+SU 0.07% 0.58 0.85 3AX TST 0.10% 0.39 0.37 4AX TST 0.20% 0.51 0.53 5AX+TST 1.53% 1.13 1.89 TR TR, BUSES 0.66% 0.57 0.74 TWIN TRAILERS 0.00% 2.40 2.33 Total 3.95% NA NA 20‐Year Flexible Forecast (10 Ton) = 343,000 20‐Year Rigid Forecast (10 Ton) = 510,000 35‐Year Flexible Forecast (10 Ton) = 661,000 35‐Year Rigid Forecast (10 Ton) = 983,000 Revised: 4/16/2018 State Aid 10 Ton ESAL Traffic Forecast Calculator For State Aid questions and information concerning this tool, please contact State Aid Pavement Engineer Joel Ulring at joel.ulring@state.mn.us or 651‐366‐3831. 12‐16‐2019 M.Fiegen Chanhassen Vehicle Type ESAL Factors 1.98% Lake Lucy Road This ESAL calculator is for use with default Heavy Commerical Traffic values; click "User Defined Traffic Values" sheet below if you wish to enter your own Heavy Commercial Traffic values. 381 Ver. 1.1 For Bituminous Pavement With Aggregate Base Project Number 343,000 12.0 Designer Date 7.00 5.15 24.75 Thickness (in) GE Layer GE (2360) Wearing Course 3.50 2.25 7.88 (2360) Non-wearing Course 0.00 2.25 0.00 Bituminous Total 3.50 2.25 7.88 Thickness (in) GE Layer GE Class 5, 5Q or 6 5.15 1.00 5.15 Class 3 or 4 12.00 0.75 9.00 Select Granular 5.45 0.50 2.73 Total 26.10 Total 24.75 Required*12.50 Required 24.75 New Bituminous Thickness (in) GE Layer GE Wearing Course 1 3.0 2.25 6.75 Non-wearing Course 1 2.0 2.25 4.50 New Bituminous Total 5.0 11.25 Left In-place Bituminous *1 Thickness (in) GE Layer GE In-Place Bituminous 6 0.00 0.00 Condition *2 2 Class Thickness (in) GE Layer GE Aggregate Layer 1 11 7.0 1.00 7.00 Aggregate Layer 2 13 12.0 0.50 6.00 Aggregate Layer 3 15 0.00 0.00 Select Granular 0.50 0.00 Aggregate Total 19.0 13.00 Total 24.00 Total 24.25 Required 12.50 Required 24.75 Total Thickness: GOOD Total GE: GOOD Bituminous Thickness: GOOD Total Aggregate Base Thickness: GOOD MSAS 101; Lake Lucy Road AET 28-20260 12/16/2019 Inputs Aggregate Base Sub Base Calculated Pavement Thickness to Meet GE Requirement Min. Agg. Base (GE) = 20 Yr Design Lane BESALs = GE Values from R-Value Chart Flexible Pavement Design, R-Value Method Minimum Bit (GE) = Proposed Pavement Thickness Design R-value = Total Required GE = Last Edited 4/30/18 Messages 382 Ver. 1.1 For Bituminous Pavement With Aggregate Base Project Number 343,000 12.0 Designer Date 7.00 5.15 24.75 Thickness (in) GE Layer GE (2360) Wearing Course 3.50 2.25 7.88 (2360) Non-wearing Course 0.00 2.25 0.00 Bituminous Total 3.50 2.25 7.88 Thickness (in) GE Layer GE Class 5, 5Q or 6 5.15 1.00 5.15 Class 3 or 4 12.00 0.75 9.00 Select Granular 5.45 0.50 2.73 Total 26.10 Total 24.75 Required*12.50 Required 24.75 New Bituminous Thickness (in) GE Layer GE Wearing Course 1 3.0 2.25 6.75 Non-wearing Course 1 3.0 2.25 6.75 New Bituminous Total 6.0 13.50 Left In-place Bituminous *1 Thickness (in) GE Layer GE In-Place Bituminous 6 0.00 0.00 Condition *2 2 Class Thickness (in) GE Layer GE Aggregate Layer 1 4 6.0 1.50 9.00 Aggregate Layer 2 12 3.0 0.75 2.25 Aggregate Layer 3 15 0.00 0.00 Select Granular 0.50 0.00 Aggregate Total 9.0 11.25 Total 15.00 Total 24.75 Required 12.50 Required 24.75 Total Thickness: GOOD Total GE: GOOD Bituminous Thickness: GOOD Total Aggregate Base Thickness: GOOD Flexible Pavement Design, R-Value Method Minimum Bit (GE) = Proposed Pavement Thickness Design R-value = Total Required GE = Last Edited 4/30/18 Messages MSAS 101; Lake Lucy Road AET 28-20260 12/16/2019 Inputs Aggregate Base Sub Base Calculated Pavement Thickness to Meet GE Requirement Min. Agg. Base (GE) = 20 Yr Design Lane BESALs = GE Values from R-Value Chart 383 Ver. 1.1 For Bituminous Pavement With Aggregate Base Project Number 343,000 30.0 Designer Date 7.00 5.15 15.31 Thickness (in)GE Layer GE (2360) Wearing Course 3.50 2.25 7.88 (2360) Non-wearing Course 0.00 2.25 0.00 Bituminous Total 3.50 2.25 7.88 Thickness (in)GE Layer GE Class 5, 5Q or 6 5.15 1.00 5.15 Class 3 or 4 3.05 0.75 2.29 Select Granular 0.00 0.50 0.00 Total 11.70 Total 15.31 Required*12.50 Required 15.31 New Bituminous Thickness (in)GE Layer GE Wearing Course 1 2.0 2.25 4.50 Non-wearing Course 1 2.0 2.25 4.50 New Bituminous Total 4.0 9.00 Left In-place Bituminous *1 Thickness (in)GE Layer GE In-Place Bituminous 6 0.00 0.00 Condition *2 2 Class Thickness (in)GE Layer GE Aggregate Layer 1 4 6.0 1.50 9.00 Aggregate Layer 2 12 3.0 0.75 2.25 Aggregate Layer 3 15 0.00 0.00 Select Granular 0.50 0.00 Aggregate Total 9.0 11.25 Total 13.00 Total 20.25 Required 12.50 Required 15.31 Total Thickness: GOOD Total GE: GOOD Bituminous Thickness: GOOD Total Aggregate Base Thickness: GOOD MSAS 101; Lake Lucy Road (EAST) AET 28-20260 12/19/2019 Inputs Aggregate Base Sub Base Calculated Pavement Thickness to Meet GE Requirement Min. Agg. Base (GE) = 20 Yr Design Lane BESALs = GE Values from R-Value Chart Flexible Pavement Design, R-Value Method Minimum Bit (GE) = Proposed Pavement Thickness Design R-value = Total Required GE = Last Edited 4/30/18 Messages 384 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Standard Sheets Definitions Relating to Pavement Construction Bituminous Pavement Subgrade Preparation and Design Bituminous Overlay Milling and Preparation 385 01REP019 (12/08) AMERICAN ENGINEERING TESTING, INC. DEFINITIONS RELATING TO PAVEMENT CONSTRUCTION TOP OF SUBGRADE Grade which contacts the bottom of the aggregate base layer. SAND SUBBASE Uniform thickness sand layer placed as the top of subgrade which is intended to improve the frost and drainage characteristics of the pavement system by better draining excess water in the base/subbase, by reducing and “bridging” frost heaving and by reducing spring thaw weakening effects. CRITICAL SUBGRADE ZONE The subgrade portion beneath and within three vertical feet of the top of subgrade. A sand subbase, if placed, would be considered the upper portion of the critical subgrade zone. GRANULAR BORROW Soils meeting Mn/DOT Specification 3149.2B1. This refers to granular soils which, of the portion passing the 1" sieve, contain less than 20% by weight passing the #200 sieve. SELECT GRANULAR BORROW Soils meeting Mn/DOT Specification 3149.2B2. This refers to granular soils which, of the portion passing the 1" sieve, contain less than 12% by weight passing the #200 sieve. MODIFIED SELECT GRANULAR BORROW Clean, medium grained sands which, of the portion passing the 1" sieve, contain less than 5% by weight passing the #200 sieve and less than 40% by weight passing the #40 sieve. GEOTEXTILE STABILIZATION FABRIC Geotextile meeting Type V requirements defined in Mn/DOT Specification 3733. When using fabric, installation should also meet the requirements outlined in Mn/DOT Specification 3733. COMPACTION SUBCUT Construction of a uniform thickness subcut below a designated grade to provide uniformity and compaction within the subcut zone. Replacement fill can be the materials subcut, although the reused soils should be blended to a uniform soil condition and recompacted per the Specified Density Method (Mn/DOT Specification 2105.3F1). TEST ROLL A means of evaluating the near-surface stability of subgrade soils (usually non-granular). Suitability is determined by the depth of rutting or deflection caused by passage of heavy rubber-tired construction equipment, such as a loaded dump truck, over the test area. Yielding of less than 1" is normally considered acceptable, although engineering judgment may be applied depending on equipment used, soil conditions present, and/or pavement performance expectations. UNSTABLE SOILS Subgrade soils which do not pass a test roll. Unstable soils typically have water content exceeding the “standard optimum water content” defined in ASTM: D698 (Standard Proctor test). ORGANIC SOILS Soils which have sufficient organic content such that engineering properties/stability are affected. These soils are usually black to dark brown in color. 386 01REP016 (12/08) AMERICAN ENGINEERING TESTING, INC. BITUMINOUS PAVEMENT SUBGRADE PREPARATION AND DESIGN GENERAL Bituminous pavements are considered layered “flexible" systems. Dynamic wheel loads transmit high local stresses through the bituminous/base onto the subgrade. Because of this, the upper portion of the subgrade requires high strength/stability to reduce deflection and fatigue of the bituminous/base system. The wheel load intensity dissipates through the subgrade such that the high level of soil stability is usually not needed below about 2 feet to 4 feet (depending on the anticipated traffic and underlying soil conditions). This is the primary reason for specifying a higher level of compaction within the upper subgrade zone versus the lower portion. Moderate compaction is usually desired below the upper critical zone, primarily to avoid settlements/sags of the roadway. However, if the soils present below the upper 3 feet subgrade zone are unstable, attempts to properly compact the upper 3 feet zone to the 100% level may be difficult or not possible. Therefore, control of moisture just below the 3 feet level may be needed to provide a non-yielding base upon which to compact the upper subgrade soils. Long-term pavement performance is dependent on the soil subgrade drainage and frost characteristics. Poor to moderate draining soils tend to be susceptible to frost heave and subsequent weakening upon thaw. This condition can result in irregular frost movements and “popouts,” as well as an accelerated softening of the subgrade. Frost problems become more pronounced when the subgrade is layered with soils of varying permeability. In this situation, the free-draining soils provide a pathway and reservoir for water infiltration which exaggerates the movements. The placement of a well drained sand subbase layer as the top of subgrade can minimize trapped water, smooth frost movements and significantly reduce subgrade softening. In wet, layered and/or poor drainage situations, the long-term performance gain should be significant. If a sand subbase is placed, we recommend it be a “Select Granular Borrow” which meets Mn/DOT Specification 3149.2B2. PREPARATION Subgrade preparation should include stripping surficial vegetation and organic soils; where the exposed soils are within the upper “critical” subgrade zone (generally 22 Ν deep for "auto only" areas and 3 feet deep for “heavy duty” areas), they should be evaluated for stability. Excavation equipment may make such areas obvious due to deflection and rutting patterns. Final evaluation of soils within the critical subgrade zone should be done by test rolling with heavy rubber-tired construction equipment, such as a loaded dump truck. Soils which rut or deflect 1" or more under the test roll should be corrected by either subcutting or replacement; or by scarification, drying, and recompaction. Reworked soils and new fill should be compacted per the “Specified Density Method” outlined in Mn/DOT Specification 2105.3F1 (a minimum of 100% of Standard Proctor density in the upper 3 feet subgrade zone, and a minimum of 95% below this). Subgrade preparation scheduling can be an important consideration. Fall and Spring seasons usually have unfavorable weather for soil drying. Stabilizing non-sand subgrades during these seasons may be difficult, and attempts often result in compromising the pavement quality. Where construction scheduling requires subgrade preparation during these times, the use of a sand subbase becomes even more beneficial for constructability reasons. SUBGRADE DRAINAGE If a sand subbase layer is used, it should be provided with a means of subsurface drainage to prevent water build-up. This can be in the form of draintile lines which dispose into storm sewer systems, or outlets into ditches. Where sand subbase layers include sufficient sloping and water can migrate to lower areas, draintile lines can be limited to finger drains at the catch basins. Even if a sand layer is not placed, strategically placed draintile lines can aid in improving pavement performance. This would be most important in areas where adjacent non-paved areas slope towards the pavement. Perimeter edge drains can aid in intercepting water which may infiltrate below the pavement. 387 Page 1 of 2 01REP020 (07/08) AMERICAN ENGINEERING TESTING, INC. BITUMINOUS OVERLAY MILLING AND PREPARATION COLD MILLING OPERATION Cold milling is generally conducted longitudinally along the pavement profile. The forward speed of the machine, rotational velocity of the rotating drum, spacing of the carbide bits, and grade control of the cutting head should be closely controlled to produce a uniform texture throughout the project. The longitudinal profile should be held as close as practical to the same tolerance as new construction, since the milled profile will have a significant impact upon the ride of the overlaid pavement, especially when only a single lift of overlay is placed. Normally, the recommended milling depth corresponds to the lift thickness of the original pavement. It is best to remove the entire layer as the bottom of the lift is typically where bonding and stripping issues occur. The depth of milling may require adjustment in the field to ensure that a full layer is removed and that portions of a layer are not left bonded to the underlying surface. Additionally, if there is a large amount of stripping present, the milling depth should be sufficiently deep to remove the stripped areas. This depth is typically determined by coring adjacent to cracks and looking at both the layer thickness and any evidence of stripping. The milling depth can be adjusted to remove areas with significant stripping present, or if the stripping is limited only to a few transverse cracks, a smaller milling machine can be brought in the remove additional material in these areas. Patching can be performed after the milling operation for cases where a minimal amount of stripping is present or in the areas where cracks are milled deeper than the remaining roadway. Please note that the milling depth should also take into consideration the original pavement depth that will remain after the milling operation. It is likely that the milling machine will break through the underlying pavement if there will be less than 1.5 inches of the original pavement remaining, thereby causing problems with the milling operation and overlay. PRE-OVERLAY PREPARATION It is recommended that a tack coat is applied between all bituminous layers and prior to placing any bituminous mixtures on the milled surface. The bituminous tack coat material should be applied at a uniform rate of 0.03 to 0.05 gal/yd2 between bituminous layers and 0.07 to 0.10 gal/yd2 on the milled bituminous surface prior to being overlaid. The application rates are for undiluted emulsions (as supplied from the refinery) or MC and RC liquid asphalts. The asphalt emulsion may be further diluted in the field in accordance with Mn/DOT Spec. 2357. Prior to overlaying, it is recommended that deteriorated cracks and wheel-path areas are air blasted and power swept to remove loose material. Air blasting should be completed with high pressure (minimum of 100 psi) equipment. Removal of material at some deteriorated locations may require the use of a small milling machine or handwork, in addition to the high pressure air blasting. Regardless of the patch depth, it is important to remove the entire existing deteriorated pavement. Depressions resulting after air blasting, sweeping, or milling operations that are greater than 1.5 inches in depth and width should be filled with a Bituminous Patching Mixture meeting Mn/DOT Spec. 2231 and compacted with a small vibratory or pneumatic roller. Depressions equal to or less than 1.5 inches in depth and width can be filled with the bituminous wear course mixture. Consideration should be given to allow traffic to drive over deteriorated joints/cracks, after backfilling (if there are a large number of these distressed locations) with the recommended bituminous mixtures and proper compaction, for a period of seven days prior to placement of the wear course mixture. The proposed seven-day delay period will permit traffic to apply additional compaction to the joint/crack backfill. If further compaction is not deemed necessary, then patching of depressions greater than 1.5 inches in depth and width can be completed ahead of the paver and compacted with a small vibratory or pneumatic roller. As previously stated, the smaller depressions will be filled in by the wearing course paving operations. If the pavement surface, after milling, is lower than the adjacent shoulders, the contractor (as directed by the Engineer), should construct outlet trenches and take other measures necessary to provide adequate surface drainage for the milled areas. It is recommended that a notch at least 1 inch deep be milled to allow the placement of 1 inch minimum bituminous wearing course at the ends of transitions. 388 Page 2 of 2 01REP020 (07/08) AMERICAN ENGINEERING TESTING, INC. BITUMINOUS OVERLAY MILLING AND PREPARTION Please note that as this will be a bonded overlay (i.e., bonded to the milled surface), the amount of pre-overlay repair that must be performed on an existing pavement is critical to the performance of the overlay. Similarly, reflection crack control measures must be applied to these overlays, such as the selection of bituminous mixture and PG binder type. Depending upon the frequency of existing transverse cracks it may be prudent to select a bituminous mixture and PG binder that will crack at the existing frequency but be more resistant to degradation from environmental effects such as moisture. Other considerations include subdrainage, traffic, pavement widening, and shoulders. As a general rule, all the distress types in an existing pavement that are likely to affect the performance of an overlay within a few years should be repaired. The designer should also consider the tradeoffs between pre-overlay repair and the thickness and type of overlay selected. For instance, if the existing pavement is severely deteriorated, an overlay type that is less sensitive to existing pavement conditions may be more cost effective without extensive pre-overlay repair. BITUMINOUS PLACEMENT The bituminous mixture should meet the most current Mn/DOT Spec. 2360 (Plant-Mixed Asphalt Pavement: Combined 2360/2360 Gyratory/Marshall Design Specification) requirements. Compaction of all bituminous mixtures should be by the “Maximum Density Method”. 389 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Page 2 of 15 Appendix A Ground Penetrating Radar Field Exploration and Testing GPR Data Analysis Results Figure 1. GPR Testing Route 390 Appendix A Ground Penetrating Radar Field Exploration and Testing Report No. 28-20260 Appendix A - Page 1 of 3 AMERICAN ENGINEERING TESTING, INC. A.1 FIELD EXPLORATION The pavement structural conditions at the site were evaluated nondestructively using Ground Penetrating Radar (GPR). The description of the equipment precedes the GPR Data and Analysis Results in this appendix. A.2 EQUIPMENT DESCRIPTION A.2.1 GSSI GPR Test System The GPR test system owned by AET is a GSSI Roadscan System that consists of a bumper-mounted, 2 GHz air-coupled antenna and a SIR-20 control and data acquisition processor, featuring dual channels. The GPR processor, including a SIR-20 data acquisition system, wheel-mounted DMI (Distance Measuring Instrument), and a tough book with the SIR-20 Field Program constitutes the newest, most sophisticated GSSI Test System, which fulfills or exceeds all requirements to meet ASTM-4748, ASTM D-6087 Standards. Figure C1 provides a view of this equipment. Figure A1 GSSI 2 GHz air-coupled GPR Test System The GPR antenna emits a high frequency electromagnetic wave into the material under investigation. The reflected energy caused by changes in the electromagnetic properties within the material is detected by a receiver antenna and recorded for subsequent analysis. The 2 GHz air-coupled GPR is capable of collecting radar waveforms at more than 100 signals per second, allows for data to be collected at driving speeds along the longitudinal dimension of the pavements or bridge decks with the antennas fixed at the rear or in front of the vehicle. The antenna used for Roadscan is the Horn antenna Model 4105 (2 GHz). The 2 GHz antenna is the current antenna of choice for road survey because it combines excellent resolution with reasonable depth penetration (18-24 inches in pavement materials). The data collection is performed at normal driving speeds (45-55 mph), requiring no lane closures nor causing traffic congestion. At this peed the 2 GHz antenna is capable of collecting data at 1-foot interval (1 scan/foot). The data were collected at a rate of about 1 vertical scans per foot. Each vertical scan consisted of 512 samples and the record length in time of each scan was 12 nanoseconds. Filters used during acquisition were 300 MHz high pass and 5,000 MHz low pass. In a GPR test, the antenna is moved continuously across the test surface and the control unit collects data at a specified distance increment. In this way, the data collection rate is independent of the scan rate. Alternatively, scanning can be performed at a constant rate of time, regardless of the scan distance. Single point scans can be performed as well. Data is reviewed on-screen and in the field to identify reflections and ensure proper data collection parameters. Field testing is performed in accordance with the standard ASTM procedures as described in ASTM D 4695-96, “Standard Guide for General Pavement Deflection Measurements”. A.2.2 System Calibrations Horn antenna processing is used to get the velocity of the radar energy in the material by comparing the reflection strengths (amplitudes) from a pavement layer interface with a perfect reflector (a metal plate). The calibration scan is obtained with the horn antenna placed over a metal plate at the same elevation as a scan obtained over pavement . The same setting for data collection is used for metal plate calibration. Fifteen seconds are need for j umping up and down on the vehicle’s bumper to collect the full range of motion for the vehicle’s shocks . The filename of raw calibration file is recorded. 391 Appendix A Ground Penetrating Radar Field Exploration and Testing Report No. 28-20260 Appendix A - Page 2 of 3 AMERICAN ENGINEERING TESTING, INC. Survey wheel is calibrated by laying out a long distance (> 50 feet) with tape measure. A.2.3 Linear Distance and Spatial Reference System Distance measuring instrument (DMI) is a trailer mounted two phase encoder system. When DMI is connected to the SIR-20 it provides for automatic display and recording distance information in both English and metric units with a 1 foot (0.3 meters) resolution and four percent accuracy when calibrated using provided procedure in the Field Program. Spatial reference system is a Trimble ProXH Global Positioning System (GPS) that consists of fully integrated receiver, antenna and battery unit with Trimble’s new H-Star™ technology to provide subfoot (30 cm) post processed accuracy. The External Patch antenna is added to the ProXH receiver for the position of the loading plate. The External Patch antenna can be conveniently elevated with the optional baseball cap to prevent any signal blockage. A.2.4 Camera Monitoring System A battery operated independent DC-1908E multi-functional digital camera with a SD card is used for easy positioning of the loading plate or of the pavement surface condition at the testing locations. A.3 SAMPLING METHODS At the project level, the testing interval is set at 12 scans per foot in the Outside Wheel Path (OWP) = 2.5 ft ± 0.25 ft (0.76 m ± 0.08 m) for nominal 12 ft (3.7 m) wide lanes at a survey speed of approximately 10 mph. Where a divided roadbed exists, surveys will be taken in both directions if the project will include improvements in both directions. If there is more than one lane in one direction the surveys will be taken in the outer driving lane (truck lane) versus the passing lane of the highway. GPR tests are performed at a constant lateral offset down the test section. When GPR tests are performed on bridge decks, multiple survey lines are followed transversely at 2-foot spacing between survey lines. At the network level, GPR tests on one scan per foot are set to be able to collect data on pavements at driving speeds, without statistically compromising the quality of the data collected. If GPR tests are for the in situ characterization of material GPR data will be collected at two scan per foot at slower driving speeds. A.4 QUALITY CONTROL (QC) AND QUALITY ASSURANCE (QA) Beside the daily metal plate calibration the DMI is also calibrated monthly by driving the vehicle over a known distance to calculate the distance scale factor. The GPR will be monitored in real time in the data collection vehicle to minimize data errors. The GPR units will be identified with a unique number and that number will accompany all data reported from that unit as required in the QC/QA plan. Scheduled preventive maintenance ensures proper equipment operation and helps identify potential problems that can be corrected to avoid poor quality or missing data that results if the equipment malfunctions while on site. The routine and major maintenance procedures established by the LTPP are adopted and any maintenance has been done at the end of the day after the testing is complete and become part of the routine performed at the end of each test/travel day and on days when no other work is scheduled. To insure quality data, the GPR assessments only took place on dry pavement surfaces, and data was collected in each wheel path. A.5 DATA ANALYSIS METHODS A.5.1 Data Editing Field acquisition is seldom so routine that no errors, omissions or data redundancy occur. Data editing encompasses issues such as data re-organization, data file merging, data header or background information updates, repositioning and inclusion of elevation information with the data. A.5.2 Basic Processing Basic data processing addresses some of the fundamental manipulations applied to data to make a more acceptable product for initial interpretation and data evaluation. In most instances this type of processing is already applied in real-time to generate the real-time display. The advantage of post survey processing is that the basic processing can be done more systematically and non-causal operators to remove or enhance certain features can be applied. The Reflection Picking procedure is used to eliminate unwanted noise, detects significant reflections, and records the corresponding time and depth. It uses antenna calibration file data to calculate the radar signal velocity within the pavement. 392 Appendix A Ground Penetrating Radar Field Exploration and Testing Report No. 28-20260 Appendix A - Page 3 of 3 AMERICAN ENGINEERING TESTING, INC. A.5.3 Advance Processing Advanced data processing addresses the types of processing which require a certain amount of operator bias to be applied and which will result in data which are significantly different from the raw information which were input to the processing. A.5.4 Data Interpretation The EZ Tracker Layer Interpretation procedure uses the output from the first step to map structural layers and calculate the corresponding velocities and depths. A.6 TEST LIMITATIONS A.6.1 Test Methods The data derived through the testing program have been used to develop our opinions about the pavement conditions at your site. However, because no testing program can reveal totally what is in the subsurface, conditions between test locations and at other times, may differ from conditions described in this report. The testing we conducted identified pavement conditions only at those points where we measured pavement thicknesses and observed pavement surface conditions. Depending on the sampling methods and sampling frequency, every location may not be tested, and some anomalies which are present in the pavement may not be noted on the testing results. If conditions encountered during construction differ from those indicated by our testing, it may be necessary to alter our conclusions and recommendations, or to modify construction procedures, and the cost of construction may be affected. A.6.2 Test Standards Pavement testing is done in general conformance with the described procedures. Compliance with any other standards referenced within the specified standard is neither inferred nor implied. A.7 SUPPORTING TEST METHODS A.7.1 Falling Weight Deflectometer (FWD) If the pavement layer moduli and subgrade soil strength are desired the deflection data are collected using a Dynatest 8000 FWD Test System that consists of a Dynatest 8002 trailer and a third generation control and data acquisition unit developed in 2003, called the Dynatest Compact15, featuring fifteen (15) deflection channels. The new generation FWD, including a Compact15 System and a standard PC with the FwdWin field Program constitutes the newest, most sophisticated Dynatest FWD Test System, which fulfills or exceeds all requirements to meet ASTM-4694, ASTM D-4695 Standards. The system provides continuous data at pre-set spacing. A.7.2 Soil Boring/Coring Field Exploration If both pavement thicknesses and subgrade soil types and conditions are desired the shallow coring/boring and sampling is used. The limited number of coring/boring is necessary to verify the GPR layer thickness data. A.7.3 Pavement Surface Condition Survey The type and severity of pavement distress influence the deflection response for a pavement. Therefore, GPR operators record any distress located from about 1 ft (0.3 m) in front of vehicle to about 30 ft (9 m) ahead. This information is recorded in the FWD file using the comment line in the field program immediately following the test 393 American Engineering Testing, Inc. 550 Cleveland Avenue North St. Paul, Minnesota 55114 Phone: (651) 659-9001 Fax: (651) 659-1379 Units:inches Project:Date:12/19/19 AET Job No.:28-20260 Test Date:11/20/19 Average CV 15th Min.Average CV 15th Min. Road:Section/Grid:S01 - TOTAL BP 6.7 14%5.7 4.7 6.8 17%5.5 4.5 From:To:TH 41 (Hazeltine Blvd)Base 9.1 13%8.3 7.0 9.4 11%8.9 6.0 GENERAL INFORMATION: GROUND PENETRATING RADAR SUMMARY STATISTICS Lake Lucy Road/Trail Rehabilitation CR 117 (Galpin Blvd) Lake Lucy Road WB EB Layer -18.0 -16.0 -14.0 -12.0 -10.0 -8.0 -6.0 -4.0 -2.0 0.0 0.00 500.00 1000.00 1500.00 2000.00 2500.00 3000.00 3500.00 Depth (in)GPR Mileage Ground Penetrating Radar Pavement Thickness Survey WB BP EB BP WB Base EB Base Pavement Cores B-5 C-12 B-7 C-17 B-9 C-20 B-3 C-8 B-1 C-3 C-22 C-19 C-16 C-15 C-10 C-11C-14 BrendenCourtPavementChangeC-7 C-6 C-5 C-4 C-1 394 American Engineering Testing, Inc. 550 Cleveland Avenue North St. Paul, Minnesota 55114 Phone: (651) 659-9001 Fax: (651) 659-1379 Units:inches Project:Date:12/19/19 AET Job No.:28-20260 Test Date:11/20/19 Average CV 15th Min.Average CV 15th Min. Road:Section/Grid:S02 - EAST BP 6.2 12%5.5 4.7 6.0 13%5.4 4.5 From:To:~350 feet E of Brenden Court Base 9.1 13%8.3 7.0 9.4 11%8.9 6.0 GENERAL INFORMATION: GROUND PENETRATING RADAR Lake Lucy Road/Trail Rehabilitation Lake Lucy Road CR 117 (Galpin Blvd) SUMMARY STATISTICS Layer WB EB -18.0 -16.0 -14.0 -12.0 -10.0 -8.0 -6.0 -4.0 -2.0 0.0 0.00 200.00 400.00 600.00 800.00 1000.00 1200.00 1400.00 1600.00 1800.00 Depth (in)GPR Mileage Ground Penetrating Radar Pavement Thickness Survey WB BP EB BP WB Base EB Base Pavement Cores B-9 C-20 B-7 C-17 B-5 C-12 C-22 C-19 C-16 C-15 C-10C-11C-14 Manchester Drive395 American Engineering Testing, Inc. 550 Cleveland Avenue North St. Paul, Minnesota 55114 Phone: (651) 659-9001 Fax: (651) 659-1379 Units:inches Project:Lake Lucy Road/Trail Rehabilitation Date:12/19/19 AET Job No.:28-20260 Test Date:11/20/19 Average CV 15th Min.Average CV 15th Min. Road:Lake Lucy Road Section/Grid:S03 - WEST BP 7.4 9%6.8 5.0 7.7 10%7.0 4.9 From:~350 feet E of Brenden Court To:TH 41 *Gaps in the WB bituminous pavement were due to the removal of data for the residental semi circle near TH 41. GENERAL INFORMATION: GROUND PENETRATING RADAR SUMMARY STATISTICS Layer WB EB -18.0 -16.0 -14.0 -12.0 -10.0 -8.0 -6.0 -4.0 -2.0 0.0 1910.00 2110.00 2310.00 2510.00 2710.00 2910.00 3110.00 3310.00 3510.00 Depth (in)GPR Mileage Ground Penetrating Radar Pavement Thickness Survey WB BP EB BP WB Base EB Base Pavement Cores B-3 C-8 B-1 C-3 C-7 C-6 C-5 C-4 C-1 BrendenCourt396 397 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Appendix B Pavement Core Log Reports 398 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Outside Wheel Path Core: C-1 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882965 Longitude: -93.583542 Core Description: Diameter: 4” Recovered Height: 8.4” Lift 1: 2.2” Lift 2: 2.2” Lift 3: 4.0” Notes: Chip seal present at surface. Minimal stripping throughout core. 399 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Trail Core: C-2 Date Cored: 12/10/19 GPS Coordinates: Latitude: 44.882717 Longitude: -93.582848 Core Description: Diameter: 4” Recovered Height: 3.0” Notes: Moderate to severe stripping throughout core. 400 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Outside Wheel Path Core: C-3 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882653 Longitude: -93.582989 Core Description: Diameter: 4” Recovered Height: 8.1” Lift 1: 1.9” Lift 2: 2.3” Lift 3: 3.9” Notes: Chip seal present at surface. Minimal stripping throughout core. 401 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Inside Wheel Path Core: C-4 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882287 Longitude: -93.582507 Core Description: Diameter: 4” Recovered Height: 7.2” Lift 1: 1.8” Lift 2: 2.4” Lift 3: 3.0” Notes: Chip seal present at surface. Minimal stripping throughout core. 402 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Outside Wheel Path Core: C-5 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881941 Longitude: -93.582106 Core Description: Diameter: 4” Recovered Height: 7.8” Lift 1: 1.9” Lift 2: 2.2” Lift 3: 3.7” Notes: Chip seal present at surface. Minimal stripping throughout core. 403 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Outside Wheel Path Core: C-6 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881796 Longitude: -93.581092 Core Description: Diameter: 4” Recovered Height: 7.0” Lift 1: 1.6” Lift 2: 2.1” Lift 3: 3.3” Notes: Chip seal present at surface. Moderate stripping in lower lift, minimal stripping in upper lifts. 404 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Inside Wheel Path Core: C-7 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881924 Longitude: -93.580339 Core Description: Diameter: 4” Recovered Height: 7.4” Lift 1: 1.5” Lift 2: 2.2” Lift 3: 3.7” Notes: Chip seal present at surface. Moderate stripping in upper lift, minimal stripping in lower lifts. 405 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Outside Wheel Path Core: C-8 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882259 Longitude: -93.579844 Core Description: Diameter: 4” Recovered Height: 8.3” Lift 1: 2.5” Lift 2: 2.0” Lift 3: 3.8” Notes: Chip seal present at surface. Minimal stripping throughout core. 406 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Trail Core: C-9 Date Cored: 12/10/19 GPS Coordinates: Latitude: 44.882299 Longitude: -93.579855 Core Description: Diameter: 4” Recovered Height: 3.0” Notes: Moderate to severe stripping throughout core. 407 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Outside Wheel Path Core: C-10 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882720 Longitude: -93.578479 Core Description: Diameter: 4” Recovered Height: 6.8” Lift 1: 2.4” Lift 2: 2.0” Lift 3: 2.4” Notes: Chip seal present at surface. Minimal stripping throughout core. 408 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Inside Wheel Path Core: C-11 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.883030 Longitude: -93.577477 Core Description: Diameter: 4” Recovered Height: 6.3” Lift 1: 2.2” Lift 2: 1.7” Lift 3: 2.4” Notes: Chip seal present at surface. Minimal stripping in upper lift, generally solid in lower lifts. Metal pieces encountered throughout core. 409 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Outside Wheel Path Core: C-12 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882879 Longitude: -93.576572 Core Description: Diameter: 4” Recovered Height: 6.2” Lift 1: 1.8” Lift 2: 2.1” Lift 3: 2.3” Notes: Chip seal present at surface. Minimal stripping throughout core. Metal pieces encountered throughout core. 410 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Trail Core: C-13 Date Cored: 12/10/19 GPS Coordinates: Latitude: 44.882985 Longitude: -93.576530 Core Description: Diameter: 4” Recovered Height: 3.7” Lift 1: 2.4” Lift 2: 1.3” Notes: Moderate stripping throughout core. 411 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Outside Wheel Path Core: C-14 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882728 Longitude: -93.575718 Core Description: Diameter: 4” Recovered Height: 5.4” Lift 1: 2.8” Lift 2: 2.6” Notes: Chip seal present at surface. Minimal stripping throughout core. 412 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Inside Wheel Path Core: C-15 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882409 Longitude: -93.575136 Core Description: Diameter: 4” Recovered Height: 5.6” Lift 1: 2.0” Lift 2: 3.6” Notes: Chip seal present at surface. Minimal stripping throughout core. Metal pieces encountered throughout core. 413 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Outside Wheel Path Core: C-16 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.882140 Longitude: -93.574493 Core Description: Diameter: 4” Recovered Height: 5.5” Lift 1: 2.2” Lift 2: 3.3” Notes: Chip seal present at surface. Minimal stripping throughout core. Metal pieces encountered throughout core. 414 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Outside Wheel Path Core: C-17 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881879 Longitude: -93.573950 Core Description: Diameter: 4” Recovered Height: 5.3” Lift 1: 2.2” Lift 2: 3.3” Notes: Chip seal present at surface. Minimal stripping throughout core. Metal pieces encountered throughout core. 415 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Trail Core: C-18 Date Cored: 12/10/19 GPS Coordinates: Latitude: 44.881982 Longitude: -93.573891 Core Description: Diameter: 4” Recovered Height: 3.2” Notes: Minimal to moderate stripping throughout core. 416 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Inside Wheel Path Core: C-19 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881854 Longitude: -93.573356 Core Description: Diameter: 4” Recovered Height: 6.0” Lift 1: 1.7” Lift 2: 2.5” Lift 3: 1.8” Notes: Chip seal present at surface. Minimal stripping throughout core. 417 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road WB Lane, Outside Wheel Path Core: C-20 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881851 Longitude: -93.572769 Core Description: Diameter: 4” Recovered Height: 5.1” Lift 1: 2.3” Lift 2: 2.8” Notes: Chip seal present at surface. Minimal stripping throughout core. Metal pieces encountered throughout core. 418 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Trail Core: C-21 Date Cored: 12/10/19 GPS Coordinates: Latitude: 44.881910 Longitude: -93.572782 Core Description: Diameter: 4” Recovered Height: 3.6” Lift 1: 2.0” Lift 2: 1.6” Notes: Moderate to severe stripping throughout core. Core separated between lift 1 and 2, crack propagating through lift 1. 419 550 Cleveland Avenue North | Saint Paul, MN 55114 Phone (651) 659-9001 | (800) 972-6364 | Fax (651) 659-1379 | www.amengtest.com | AA/EEO This document shall not be reproduced, except in full, without written approval from American Engineering Testing, Inc. CONSULTANTS · ENVIRONMENTAL · GEOTECHNICAL · MATERIALS · FORENSICS Recovered Bituminous Core Project: Lake Lucy Road and Trail Rehabilitation AET Project Number: 28-20260 Location: Lake Lucy Road EB Lane, Outside Wheel Path Core: C-22 Date Cored: 12/11/19 GPS Coordinates: Latitude: 44.881784 Longitude: -93.572420 Core Description: Diameter: 4” Recovered Height: 4.7” Lift 1: 2.1” Lift 2: 3.6” Notes: Chip seal present at surface. Minimal stripping throughout core. Metal pieces encountered throughout core. 420 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Appendix C Subsurface Field Exploration and Testing Boring Log Notes MnDOT Boring Log Descriptive Terminology AASHTO Soil Classification Figure 2. Pavement Core Location Map Figure 3. Soil Boring Location Map Subsurface Boring Logs Materials Test Reports 421 Appendix C Geotechnical Field Exploration and Testing AET No. 28-20260 Appendix C - Page 1 of 2 AMERICAN ENGINEERING TESTING, INC. C.1 FIELD EXPLORATION The subsurface conditions at the site were explored by drilling and sampling 10 flight auger soil borings and 22 pavement cores. The locations of the borings and cores appear on Figures 2 and 3, preceding the Subsurface Boring Logs in this appendix. C.2 SAMPLING METHODS C.2.1 Split-Spoon Samples (SS) - Calibrated to N60 Values Standard penetration (split-spoon) samples were collected in general accordance with ASTM: D1586 with one primary modification. The ASTM test method consists of driving a 2-inch O.D. split-barrel sampler into the in-situ soil with a 140-pound hammer dropped from a height of 30 inches. The sampler is driven a total of 18 inches into the soil. After an initial set of 6 inches, the number of hammer blows to drive the sampler the final 12 inches is known as the standard penetration resistance or N-value. Our method uses a modified hammer weight, which is determined by measuring the system energy using a Pile Driving Analyzer (PDA) and an instrumented rod. In the past, standard penetration N-value tests were performed using a rope and cathead for the lift and drop system. The energy transferred to the split-spoon sampler was typically limited to about 60% of its potential energy due to the friction inherent in this system. This converted energy then provides what is known as an N60 blow count. The most recent drill rigs incorporate an automatic hammer lift and drop system, which has higher energy efficiency and subsequently results in lower N-values than the traditional N60 values. By using the PDA energy measurement equipment, we can determine actual energy generated by the drop hammer. With the various hammer systems available, we have found highly variable energies ranging from 55% to over 100%. Therefore, the intent of AET’s hammer calibrations is to vary the hammer weight such that hammer energies lie within about 60% to 65% of the theoretical energy of a 140-pound weight falling 30 inches. The current ASTM procedure acknowledges the wide variation in N-values, stating that N-values of 100% or more have been observed. Although we have not yet determined the statistical measurement uncertainty of our calibrated method to date, we can state that the accuracy deviation of the N-values using this method is significantly better than the standard ASTM Method. C.2.2 Disturbed Samples (DS)/Spin-up Samples (SU) Sample types described as “DS” or “SU” on the boring logs are disturbed samples, which are taken from the flights of the auger. Because the auger disturbs the samples, possible soil layering and contact depths should be considered approximate. C.2.3 Sampling Limitations Unless actually observed in a sample, contacts between soil layers are estimated based on the spacing of samples and the action of drilling tools. Cobbles, boulders, and other large objects generally cannot be recovered from test borings, and they may be present in the ground even if they are not noted on the boring logs. Determining the thickness of “topsoil” layers is usually limited, due to variations in topsoil definition, sample recovery, and other factors. Visual-manual description often relies on color for determination, and transitioning changes can account for significant variation in thickness judgment. Accordingly, the topsoil thickness presented on the logs should not be the sole basis for calculating topsoil stripping depths and volumes. If more accurate information is needed relating to thickness and topsoil quality definition, alternate methods of sample retrieval and testing should be employed. C.3 CLASSIFICATION METHODS Soil descriptions shown on the boring logs are based on the Mn/DOT Textural Classification System. Soil descriptions on the boring logs are visual manual judgements, unless laboratory classification tests have been performed. Charts are attached which provide information on the Mn/DOT system, the descriptive terminology, and the symbols used on the boring logs. Visual-manual judgement of the AASHTO Soil Group is also noted as a part of the soil description. A chart presenting details of the AASHTO Soil Classification System is also attached. The boring logs include descriptions of apparent geology. The geologic depositional origin of each soil layer is interpreted primarily by observation of the soil samples, which can be limited. Observations of the surrounding topography, vegetation, and development can sometimes aid this judgment. 422 Appendix C Geotechnical Field Exploration and Testing Report No. 28-20260 Appendix C - Page 2 of 2 AMERICAN ENGINEERING TESTING, INC. C.4 WATER LEVEL MEASUREMENTS The ground water level measurements are shown at the bottom of the boring logs. The following information appears under “Water Level Measurements” on the logs:  Date and Time of measurement  Sampled Depth: lowest depth of soil sampling at the time of measurement  Casing Depth: depth to bottom of casing or hollow-stem auger at time of measurement  Cave-in Depth: depth at which measuring tape stops in the borehole  Water Level: depth in the borehole where free water is encountered  Drilling Fluid Level: same as Water Level, except that the liquid in the borehole is drilling fluid The true location of the water table at the boring locations may be different than the water levels measured in the boreholes. This is possible because there are several factors that can affect the water level measurements in the borehole. Some of these factors include: permeability of each soil layer in profile, presence of perched water, amount of time between water level readings, presence of drilling fluid, weather conditions, and use of borehole casing. C.5 LABORATORY TEST METHODS C.5.1 Sieve Analysis of Soils (through #200 Sieve) Conducted per AET Procedure 01-LAB-040, which is performed in general accordance with ASTM D6913, Method A. C.5.2 Water Content Tests Conducted per AET Procedure 01-LAB-010, which is performed in general accordance with ASTM D2216 and AASHTO T265. C.5.3 Organic Content Tests Conducted per AET Procedure 20-SOI-010, which is performed in general accordance with ASTM D2974. C.6 TEST STANDARD LIMITATIONS Field and laboratory testing is done in general conformance with the described procedures. Compliance with any other standards referenced within the specified standard is neither inferred nor implied. C.7 SAMPLE STORAGE Unless notified to do otherwise, we routinely retain representative samples of the soils recovered from the borings for a period of 30 days. 423 01REP052C (7/11) AMERICAN ENGINEERING TESTING, INC. BORING LOG NOTES DRILLING AND SAMPLING SYMBOLS TEST SYMBOLS Symbol Definition Symbol Definition AR: Sample of material obtained from cuttings blown out the top of the borehole during air rotary procedure. B, H, N: Size of flush-joint casing CAS: Pipe casing, number indicates nominal diameter in inches COT: Clean-out tube DC: Drive casing; number indicates diameter in inches DM: Drilling mud or bentonite slurry DR: Driller (initials) DS: Disturbed sample from auger flights DP: Direct push drilling; a 2.125 inch OD outer casing with an inner 1½ inch ID plastic tube is driven continuously into the ground. FA: Flight auger; number indicates outside diameter in inches HA: Hand auger; number indicates outside diameter HSA: Hollow stem auger; number indicates inside diameter in inches LG: Field logger (initials) MC: Column used to describe moisture condition of samples and for the ground water level symbols N (BPF): Standard penetration resistance (N-value) in blows per foot (see notes) NQ: NQ wireline core barrel PQ: PQ wireline core barrel RDA: Rotary drilling with compressed air and roller or drag bit. RDF: Rotary drilling with drilling fluid and roller or drag bit REC: In split-spoon (see notes), direct push and thin-walled tube sampling, the recovered length (in inches) of sample. In rock coring, the length of core recovered (expressed as percent of the total core run). Zero indicates no sample recovered. SS: Standard split-spoon sampler (steel; 1.5" is inside diameter; 2" outside diameter); unless indicated otherwise SU Spin-up sample from hollow stem auger TW: Thin-walled tube; number indicates inside diameter in inches WASH: Sample of material obtained by screening returning rotary drilling fluid or by which has collected inside the borehole after “falling” through drilling fluid WH: Sampler advanced by static weight of drill rod and hammer WR: Sampler advanced by static weight of drill rod 94mm: 94 millimeter wireline core barrel ▼: Water level directly measured in boring : Estimated water level based solely on sample appearance CONS: One-dimensional consolidation test DEN: Dry density, pcf DST: Direct shear test E: Pressuremeter Modulus, tsf HYD: Hydrometer analysis LL: Liquid Limit, % LP: Pressuremeter Limit Pressure, tsf OC: Organic Content, % PERM: Coefficient of permeability (K) test; F - Field; L - Laboratory PL: Plastic Limit, % qp: Pocket Penetrometer strength, tsf (approximate) qc: Static cone bearing pressure, tsf qu: Unconfined compressive strength, psf R: Electrical Resistivity, ohm-cms RQD: Rock Quality Designation of Rock Core, in percent (aggregate length of core pieces 4" or more in length as a percent of total core run) SA: Sieve analysis TRX: Triaxial compression test VSR: Vane shear strength, remolded (field), psf VSU: Vane shear strength, undisturbed (field), psf WC: Water content, as percent of dry weight %-200: Percent of material finer than #200 sieve STANDARD PENETRATION TEST NOTES (Calibrated Hammer Weight) The standard penetration test consists of driving a split-spoon sampler with a drop hammer (calibrated weight varies to provide N60 values) and counting the number of blows applied in each of three 6" increments of penetration. If the sampler is driven less than 18" (usually in highly resistant material), permitted in ASTM: D1586, the blows for each complete 6" increment and for each partial increment is on the boring log. For partial increments, the number of blows is shown to the nearest 0.1' below the slash. The length of sample recovered, as shown on the “REC” column, may be greater than the distance indicated in the N column. The disparity is because the N-value is recorded below the initial 6" set (unless partial penetration defined in ASTM: D1586 is encountered) whereas the length of sample recovered is for the entire sampler drive (which may even extend more than 18"). 424 Vane Shear Test Washed Sample (Collected during plug drilling) Augered Plug Drilled Split Tube Sample (SPT N60 2 in. spilt tube with liners) Thin Wall Sample (3 in. Shelby Tube) Core Drilled (NV Core Barrel unless otherwise noted) Continuous Soil Sample Augered & Jetted Jetted Augered & Plug Drilled WS PD CS A/J Jet A/P Index Sheet No. 3.0 March 2003 G:\geotech\Public\Forms\INDEX30.doc Mi n n es ot a Dep ar t m en t o f Tr an s p o r tat i o n Geo t ec hn i c al Sec t i o n B o r i n g L o g Des c r i p t i v e Ter m i n o l o g y (English Units) USER NOTES, ABBREVIATIONS AND DEFINITIONS -Additional information available in Geotechnical Manual. This boring was made by ordinary and conventional methods and with care deemed adequate for the Department's design purposes. Since this boring was not taken to gather information relating to the construction of the project, the data noted in the field and recorded may not necessarily be the same as that which a contractor would desire. While the Department believes that the information as to the conditions and materials reported is accurate, it does not warrant that the information is necessarily complete. This information has been edited or abridged and may not reveal all the information which might be useful or of interest to the contractor. Consequently, the Department will make available at its offices, the field logs relating to this boring. Since subsurface conditions outside each borehole are unknown, and soil, rock and water conditions cannot be relied upon to be consistent or uniform, no warrant is made that conditions adjacent to this boring will necessarily be the same as or similar to those shown on this log. Furthermore, the Department will not be responsible for any interpretations, assumptions, projections or interpolations made by contractors, or other users of this log. Water levels recorded on this log should be used with discretion since the use of drilling fluids in borings may seriously distort the true field conditions. Also, water levels in cohesive soils often take extended periods of time to reach equilibrium and thus reflect their true field level. Water levels can be expected to vary both seasonally and yearly. The absence of notations on this log regarding water does not necessarily mean that this boring was dry or that the contractor will not encounter subsurface water during the course of construction. WATER MEASUREMENT AB .........................After Bailing AC .........................After Completion AF .........................After Flushing w/C .......................with Casing w/M.......................with Mud WSD......................While Sampling/Drilling w/AUG ..................with Hollow Stem Auger MISCELLANEOUS NA .........................Not Applicable w/..........................with w/o........................with out sat.........................saturated DRILLING OPERATIONS AUG ..................Augered CD .....................Core Drilled DBD...................Disturbed by Drilling DBJ ...................Disturbed by Jetting PD.....................Plug Drilled ST......................Split Tube (SPT test) TW .....................Thinwall (Shelby Tube) WS ....................Wash Sample NSR...................No Sample Retrieved WH ....................Weight of Hammer WR ....................Weight of Rod Mud...................Drilling Fluids in Sample CS .....................Continuous Sample SOIL/CORE TESTS SPT N60 ..............ASTM D1586 Modified Blows per foot with 140 lb. hammer and a standard energy of 210 ft-lbs. This energy represents 60% of the potential energy of the system and is the average energy provided by a Rope & Cathead system. MC ....................Moisture Content COH ..................Cohesion ?........................Sample Density LL......................Liquid Limit PI ......................Plasticity Index F .......................Phi Angle REC...................Percent Core Recovered RQD ..................Rock Quality Description (Percent of total core interval consisting of unbroken pieces 4 inches or longer) ACL ...................Average Core Length (Average length of core that is greater than 4 inches long) Core Breaks .....Number of natural core breaks per 2-foot interval. DISCONTINUITY SPACING Fractures Distance Bedding Very Close .........<2 inches.............Very Thin Close .................2-12 inches..........Thin Mod. Close........12-36 inches........Medium Wide..................>36 inches...........Thick DRILLING SYMBOLS RELATIVE DENSITY Compactness - Granular Soils BPF very loose ....................................0-4 loose ...........................................5-10 medium dense ............................11-24 dense ..........................................25-50 very dense...................................>50 Consistency - Cohesive Soils BPF very soft.......................................0-1 soft..............................................2-4 firm..............................................5-8 stiff..............................................9-15 very stiff.......................................16-30 hard.............................................31-60 very hard .....................................> 60 COLOR blk...................Black wht............White grn ..................Green brn ............Brown orng ................Orange yel .............Yellow dk ....................Dark lt................Light IOS..................Iron Oxide Stained GRAIN SIZE /PLASTICITY VF .............Very Fine pl.............Plastic F................Fine slpl..........Slightly Cr ..............Coarse Plastic SOIL/ROCK TERMS C ...............Clay Lmst........Limestone L................Loam Sst ..........Sandstone S ...............Sand Dolo ........Dolostone Si ..............Silt wx...........weathered G ...............Gravel (No. 10 Sieve to 3 inches) Bldr ...........Boulder (over 3 inches) T................till (unsorted, nonstratified glacial deposits) Mn/DOT Triangular Textural Soil Classification System 100% 100% C 908070605040302010 90 80 70 60 50 40 30 20 10 (plastic) (slightly plastic) SC SCL CL LSL Si SiC SiCL LS S Si 90 80 70 60 50 40 30 20 10 100 % % Sand % Clay %425 A-7 A-7-5 A-7-6 Sieve Analysis, Percent passing: No. 10 (2.00 mm) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50 max.. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . . No. 40 (0.425 mm) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 max.50 max.51 min.. . . .. . . .. . . .. . . .. . . .. . . .. . . .. . . . No. 200 (0.075 mm) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 max.25 max.10 max.35 max.35 max.35 max.35 max.36 min.36 min.36 min.36 min. Characteristics of Fraction Passing No. 40 (0.425 mm) Liquid limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . .40 max.41 min.40 max.41 min.40 max.41 min.40 max.41 min. Plasticity index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .N.P.10 max.10 max.11 min.11 min.10 max.10 max.11 min.11 min. General Ratings as Subgrade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Definitions of Gravel, Sand and Silt-Clay 01CLS022 (07/11)AMERICAN ENGINEERING TESTING, INC. The term "silty" is applied to fine material having plasticity index of 10 or less and the term "clayey" is applied to fine material having plasticity index of 11 or greater. AMERICAN ASSOCIATION OF STATE HIGHWAY AND TRANSPORTATION OFFICIALS AASHTO SOIL CLASSIFICATION SYSTEM Classification of Soils and Soil-Aggregate Mixtures GRAVEL - Material passing sieve with 3-in. square openings and retained on the No. 10 sieve. COARSE SAND - Material passing the No. 10 sieve and retained on the No. 40 sieve. FINE SAND - Material passing the No. 40 sieve and retained on the No. 200 sieve. COMBINED SILT AND CLAY - Material passing the No. 200 sieve Excellent to Good Group A-8 soils are organic clays or peat with organic content >5%. BOULDERS (retained on 3-in. sieve) should be excluded from the portion of the sample to which the classificaiton is applied, but the percentage of such material, if any, in the sample should be recorded. (35% or less passing No. 200 sieve)(More than 35% passing No. 200 sieve) General Classification A-4 A-5 The terms "gravel", "coarse sand", "fine sand" and "silt-clay", as determinable from the minimum test data required in this classification arrangement and as used in subsequent word descriptions are defined as follows: Granular Materials Silt-Clay Materials A-1 A-2 A-2-6 A-2-7 . . . . 6 max. Fine Sand Silty or Clayey Gravel and Sand Silty Soils Clayey Soils Plasticity index of A-7-5 subgroup is equal to or less than LL minus 30. Plasticity index of A-7-6 subgroup is greater than LL minus 30. A-3 A-2-4 A-2-5 Stone Fragments, Gravel and Sand Fair to Poor A-6 The placing of A-3 before A-2 is necessary in the "left to right elimination process" and does not indicate superiority of A-3 over A-2. Usual Types of Significant Constituent Materials A-1-a A-1-b Group Classification -10 0 10 20 30 40 50 100 90 80 70 60 50 40 30 20 15 35 0 2 4 6 8 1012 1416 18 203040 506070 80 1020304050607080100140180 LIQUID LIMIT PLAS TI CI T Y I N D E X PERCENT PASSING NO. 200 SIEVEPARTIAL GROUP INDEXGROUP INDEX CHART Group Index (GI) = (F-35) [0.2+0.005 (LL-40) ] + 0.01 (F-15) (PI-10) where F = % Passing No. 200 sieve, LL = Liquid Limit, and PI = Plasticity Index. When working with A-2-6 and A-2-7 subgroups the Partial Group Index (PGI) is determined from the PI only. When the combined Partial Group Indices are negative, the Group Index should be reported as zero.A-2-6 and A-2-782% Passing No. 200 sieve LL = 38 PI = 21 PGI = 8.9 for LL PGI = 7.4 for PI GI = 16 Then:Example: 10 20 30 40 50 60 70 80 90 100 0 10 20 30 40 50 60 70 Sub- G r o u p A-7-5 Sub-G roupA-7 -6 A-7A-5 A-4 A-6 PI = LL - 30PLASTICITY INDEX (PI) Liquid Limit and Plasticity Index Ranges for the A-4, A-5, A-6 and A-7 SubgroupsLiquid Limit426 427 428 5 15 25 26 9" Bituminous pavement 12" MIXTURE OF GRAVELLY SLIGHTLY PLASTIC SANDY LOAM AND CRUSHED LIMESTONE, brown, damp, A-1-b, fill LOAM, brown, moist, A-6, fill CLAY LOAM, brown, moist, A-6, till (possible fill) Bottom of Hole - 10' 0.8 1.8 5.0 10.0 B-01 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.582973 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.882644 UNIQUE NUMBER Depth COH Soil Class: Rock Class: Edit: Date: 12/19/19 Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests 5 10 X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code % Passing #200 = 20.3Depth: 9" to 21" 429 8 20 14 3" Bituminous pavement 3.5" Crushed limestone, light brown, A-1-a (possible base) CLAY LOAM, brown, moist, A-6, till (possible fill) LOAM, brown, moist, A-6, till (possible fill) Bottom of Hole - 4' 0.3 0.5 2.0 4.0 B-02 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.582858 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.882714 UNIQUE NUMBER Depth COH Soil Class: Rock Class: Edit: Date: 12/19/19 Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code % Passing #200 = 6.2 Depth: 3" to 6" 430 5 17 21 23 8" Bituminous pavement 15" MIXTURE OF CRUSHED LIMESTONE AND LOAMY SAND, brown, damp, A-2-4, fill LOAM, brown, moist, A-6, fill CLAY LOAM, brown, a little gray, moist, A-6, till (possible fill) Bottom of Hole - 10' 0.7 1.9 5.0 10.0 B-03 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.579824 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.882249 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests 5 10 X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code % Passing #200 = 50Depth: 23" to 5' Soil Class: Rock Class: Edit: Date: 12/19/19 431 14 17 16 2.5" Bituminous pavement MIXTURE OF LOAM AND CRUSHED LIMESTONE, a little silty sand, brown, moist, A-2-6, fill LOAM, brown, moist, A-6, till Bottom of Hole - 4' 0.2 0.5 4.0 B-04 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.579864 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.882307 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code % Passing #200 = 27 Depth: 2.5" to 6" Soil Class: Rock Class: Edit: Date: 12/19/19 432 5 11 17 18 18 7" Bituminous pavement MIXTURE OF GRAVELLY SLIGHTLY PLASTIC SANDY LOAM AND CRUSHED LIMESTONE, brown, damp, A-1-b, fill PLASTIC SANDY LOAM, brown, moist, A-2-6, fill CLAY LOAM, brown, moist, A-6, till Bottom of Hole - 10' 0.7 3.5 5.0 10.0 B-05 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.576556 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.882876 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests 5 10 X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code % Passing #200 = 12.6 Depth: 7" to 20.5" Soil Class: Rock Class: Edit: Date: 12/19/19 433 9 20 21 3.25" Bituminous pavement LOAMY SAND, brown, damp, A-2-4, fill CLAY LOAM, brown, moist, A-6, till Bottom of Hole - 4' 0.3 0.7 4.0 B-06 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.576533 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.882978 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code Soil Class: Rock Class: Edit: Date: 12/19/19 434 5 9 16 21 19 6.5" Bituminous pavement 10" MIXTURE OF GRAVELLY SLIGHTLY PLASTIC SANDY LOAM WITH CRUSHED LIMESTONE, brown, damp, A-1-b, fill LOAMY SAND, a little plastic sandy loam, brown, damp, A-2-4, fill LOAM, brown, moist, A-6, fill CLAY LOAM, brown, moist, A-6, till Bottom of Hole - 10' 0.5 1.4 4.5 5.0 10.0 B-07 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.573940 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.881903 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests 5 10 X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code % Passing #200 = 14.9Depth 6.5" to 16.5" Soil Class: Rock Class: Edit: Date: 12/19/19 435 4 19 18 3" Bituminous pavement 4" GRAVELLY LOAMY SAND, brown, damp, A-1-b LOAM, brown, moist, A-6, fill Bottom of Hole - 4' 0.3 0.6 4.0 B-08 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.573905 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.881983 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code Soil Class: Rock Class: Edit: Date: 12/19/19 436 6 11 17 17 21 4.75" Bituminous pavement 10.5" MIXTURE OF LOAMY SAND AND CRUSHED LIMESTONE, brown, damp, A-2-4, fill LOAMY SAND, brown, moist, A-2-4, fill LOAM, brown, moist, A-6, till (possible fill) Bottom of Hole - 10' 0.4 1.3 4.0 10.0 B-09 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.572791 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.881853 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests 5 10 X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code Soil Class: Rock Class: Edit: Date: 12/19/19 437 5 21 22 4" Bituminous pavement 6" GRAVELLY LOAMY SAND WITH CRUSHED LIMESTONE, dark brown, damp, A-1-a, fill SLIGHTLY ORGANIC LOAM, black, moist, A-6, fill Bottom of Hole - 4' 0.3 0.8 4.0 B-10 Lake Lucy Road/Trail Ground Elevation (Surveyed) Trunk Highway/Location Boring No.State Project Bridge No. or Job Desc. Drill Machine Flight Auger 12/5/19(ft.) Location Hammer SHEET 1 of 1 Completed Drilling Longitude (West)=-93.572785 Co. Coordinate: X= Y= , , ft. LT Latitude (North)=44.881901 UNIQUE NUMBER Depth COH Breaks Or Remarks Elev. AMERICAN ENGINEERING TESTING, INC. - Mn/DOT TEMPLATE SUBSURFACE BORING LOG (%)(ft) (pcf)N SPT Lithology(%) U.S. Customary Units Other Tests X:\01-GEO\01-GEO FOLDERS\GINTW\1 GINT PROJECTS\28-20260 MNDOT AET.GPJRockDEPTH(psf) MC (%) Classification or Member 60 FormationREC ACL SoilDrillingOperationRQD Core Index Sheet Code Organic Content = 3.1% Depth: 10" to 2' % Passing #200 = 8.5 Depth 4" to 10" Soil Class: Rock Class: Edit: Date: 12/19/19 438 Particle Size Distribution 75No.4 (4.75mm)62No.10 (2.0mm)50No.20 (850µm) 913/8in (9.5mm) 100¾in (19.0mm)94½in (12.5mm) % PassingSieve Size Method:AASHTO T 27, AASHTO T 11 Limits 20.3No.200 (75µm) 41No.40 (425µm)27No.100 (150µm) Date Tested:12/11/2019 On-siteSource Gravelly slightly plastic sandy loam with crushed limestone; AASHTO: A-1-bMaterial Sample Details 19-26159-S1Sample ID 12/5/2019Date Sampled GradationSpecificationAugerSampling Method RoadwayGeneral Location Depth: 9" - 21"Location Boring 1Field Sample ID 12/9/2019Date Submitted ResultOther Test Results MethodDescription Limits Tested By:Garrett Renken American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S1Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S1 N/AComments 439 Particle Size Distribution 57No.4 (4.75mm)40No.10 (2.0mm)24No.20 (850µm) 743/8in (9.5mm) 100¾in (19.0mm)87½in (12.5mm) % PassingSieve Size Method:AASHTO T 27, AASHTO T 11 Limits 6.2No.200 (75µm) 15No.40 (425µm)9No.100 (150µm) Date Tested:12/11/2019 On-siteSourceGravelly loamy sand; AASHTO: A-1-aMaterial Sample Details 19-26159-S2Sample ID 12/5/2019Date Sampled GradationSpecificationAugerSampling Method TrailGeneral Location Depth: 3" - 6"Location Boring 2Field Sample ID 12/9/2019Date Submitted ResultOther Test Results MethodDescription Limits Tested By:Garrett Renken American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S2Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S2 N/AComments 440 On-siteSourceLoam; AASHTO: A-6Material Sample Details 19-26159-S3Sample ID 12/5/2019Date Sampled Specification AugerSampling Method RoadwayGeneral Location Depth: 23" - 5'Location Boring 3Field Sample ID 12/9/2019Date Submitted Test Results 12/11/2019 4:53:54 PMA50ResultFiner 75µm (%)AASHTO T 11MethodDescription Limits Test MethodDate Tested American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S3Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S3 N/AComments 441 On-siteSourceLoam and crushed limestone; AASHTO: A-2-6Material Sample Details 19-26159-S4Sample ID 12/5/2019Date Sampled Specification AugerSampling Method TrailGeneral Location Depth: 2.5" - 6"Location Boring 4Field Sample ID 12/9/2019Date Submitted Test Results 12/11/2019 11:02:59 AMA27ResultFiner 75µm (%)AASHTO T 11MethodDescription Limits Test MethodDate Tested American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S4Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S4 N/AComments 442 Particle Size Distribution 79No.4 (4.75mm)61No.10 (2.0mm)49No.20 (850µm) 943/8in (9.5mm) 100¾in (19.0mm)97½in (12.5mm) % PassingSieve Size Method:AASHTO T 27, AASHTO T 11 Limits 12.6No.200 (75µm) 38No.40 (425µm)20No.100 (150µm) Date Tested:12/11/2019 On-siteSource Gravelly slightly plastic sandy loam with crushed limestone; AASHTO: A-1-bMaterial Sample Details 19-26159-S5Sample ID 12/5/2019Date Sampled GradationSpecificationAugerSampling Method RoadwayGeneral Location Depth: 7" - 20.5"Location Boring 5Field Sample ID 12/9/2019Date Submitted ResultOther Test Results MethodDescription Limits Tested By:Garrett Renken American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S5Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S5 N/AComments 443 Particle Size Distribution 84No.4 (4.75mm)68No.10 (2.0mm)54No.20 (850µm) 953/8in (9.5mm) 100¾in (19.0mm)100½in (12.5mm) % PassingSieve Size Method:AASHTO T 27, AASHTO T 11 Limits 14.9No.200 (75µm) 43No.40 (425µm)24No.100 (150µm) Date Tested:12/11/2019 On-siteSource Gravelly slightly plastic sandy loam with crushed limestone; AASHTO: A-1-bMaterial Sample Details 19-26159-S6Sample ID 12/5/2019Date Sampled GradationSpecificationAugerSampling Method RoadwayGeneral Location Depth: 6.5" - 16.5"Location Boring 7Field Sample ID 12/9/2019Date Submitted ResultOther Test Results MethodDescription Limits Tested By:Garrett Renken American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S6Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S6 N/AComments 444 Particle Size Distribution 63No.4 (4.75mm)48No.10 (2.0mm)36No.20 (850µm) 853/8in (9.5mm) 100¾in (19.0mm)92½in (12.5mm) % PassingSieve Size Method:AASHTO T 27, AASHTO T 11 Limits 8.5No.200 (75µm) 25No.40 (425µm)11No.100 (150µm) Date Tested:12/11/2019 On-siteSourceGravelly loamy sand with crushed limestone; AASHTO: A-1-aMaterial Sample Details 19-26159-S7Sample ID 12/5/2019Date Sampled GradationSpecificationAugerSampling Method TrailGeneral Location Depth: 4" - 10"Location Boring 10Field Sample ID 12/9/2019Date Submitted ResultOther Test Results MethodDescription Limits Tested By:Garrett Renken American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S7Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S7 N/AComments 445 On-siteSourceSlightly organic loam; AASHTO: A-6Material Sample Details 19-26159-S8Sample ID 12/5/2019Date Sampled Specification AugerSampling Method TrailGeneral Location Depth: 10" - 2'Location Boring 10Field Sample ID 12/9/2019Date Submitted Test Results CAoven-dried mass20445 3.196.9ResultAsh Content (%)ASTM D 2974MethodDescription Limits Organic Content (%)Furnace Temperature (°C)Moisture Content (%)Moisture contents are proportioned byMoisture Content Method (A or B)Ash Content Method (C or D) American Engineering Testing, Inc.St. Paul Albertville550 Cleveland Ave N 5548 Barthel Ind Dr, Ste 500St. Paul, MN 55114 Albertville, MN 55301(651) 659-9001 (763) 428-5573Toll Free: (800) 972-6364 www.amengtest.comReport No: MAT:19-26159-S8Issue No: 1 Project:2020 Lake Lucy Road and Trail Client:This document shall not bereproduced, except in full,without written approvalfrom American EngineeringTesting, Inc. Reviewed By: 12/16/2019Date of Issue: CC: Krystle Staker CHANHASSEN, CITY OF Chanhassen MNJob No:28-20260 Material Test Report Page 1 of 1© 2000-2018 QESTLab by SpectraQEST.comForm No: 18909, Report No: MAT:19-26159-S8 N/AComments 446 Report of Geotechnical Exploration and Pavement Evaluation Review 2020 Lake Lucy Road and Trail Rehabilitation; Chanhassen, MN AMERICAN December 20, 2019 ENGINEERING Report No. 28-20260 TESTING, INC. Appendix D Geotechnical Report Limitations and Guidelines for Use 447 Appendix D Geotechnical Report Limitations and Guidelines for Use Report No. 28-20260 Appendix D - Page 1 of 2 AMERICAN ENGINEERING TESTING, INC. D.1 REFERENCE This appendix provides information to help you manage your risks relating to subsurface problems which are caused by construction delays, cost overruns, claims, and disputes. This information was developed and provided by ASFE1, of which, we are a member firm. D.2 RISK MANAGEMENT INFORMATION D.2.1 Geotechnical Services are Performed for Specific Purposes, Persons, and Projects Geotechnical engineers structure their services to meet the specific needs of their clients. A geotechnical engineering study conducted for a civil engineer may not fulfill the needs of a construction contractor or even another civil engineer. Because each geotechnical engineering study is unique, each geotechnical engineering report is unique, prepared solely for the Client. No one except you should rely on your geotechnical engineering report without first conferring with the geotechnical engineer who prepared it. And no one, not even you, should apply the report for any purpose or project except the one originally contemplated. D.2.2 Read the Full Report Serious problems have occurred because those relying on a geotechnical engineering report did not read it all. Do not rely on an executive summary. Do not read selected elements only. D.2.3 A Geotechnical Engineering Report is Based on A Unique Set of Project-Specific Factors Geotechnical engineers consider a number of unique, project-specific factors when establishing the scope of a study. Typically factors include: Clients goals, objectives, and risk management preferences; the general nature of the structure involved, its size, and configuration; the location of the structure on the site; and other planned or existing site improvements, such as access roads, parking lots, and underground utilities. Unless the geotechnical engineer who conducted the study specifically indicates otherwise, do not rely on a geotechnical engineering report that was:  not prepared for you,  not prepared for your project,  not prepared for the specific site explored, or  completed before important project changes were made. Typical changes that can erode the reliability of an existing geotechnical engineering report include those that affect:  the function of the proposed structure, as when it’s changed from a parking garage to an office building, or from a light industrial plant to a refrigerated warehouse,  elevation, configuration, location, orientation, or weight of the proposed structure,  composition of the design team, or  project ownership. As a general rule, always inform your geotechnical engineer of project changes, even minor ones, and request an assessment of their impact. Geotechnical engineers cannot accept responsibility or liability for problems that occur because their reports do not consider developments of which they were not informed. D.2.4 Subsurface Conditions Can Change A geotechnical engineering report is based on conditions that existed at the time the study was performed. Do not rely on a geotechnical engineering report whose adequacy may have been affected by: the passage of time; by man-made events, such as construction on or adjacent to the site; or by natural events, such as floods, earthquakes, or groundwater fluctuations. Always contact the geotechnical engineer before applying the report to determine if it is still reliable. A minor amount of additional testing or analysis could prevent major problems. 1 ASFE, 8811 Colesville Road/Suite G106, Silver Spring, MD 20910 Telephone: 301/565-2733: www.asfe.org 448 Appendix D Geotechnical Report Limitations and Guidelines for Use Report No. 28-20260 Appendix D – Page 2 of 2 AMERICAN ENGINEERING TESTING, INC D.2.5 Most Geotechnical Findings Are Professional Opinions Site exploration identified subsurface conditions only at those points where subsurface tests are conducted or samples are taken. Geotechnical engineers review field and laboratory data and then apply their professional judgment to render an opinion about subsurface conditions throughout the site. Actual subsurface conditions may differ, sometimes significantly, from those indicated in your report. Retaining the geotechnical engineer who developed your report to provide construction observation is the most effective method of managing the risks associated with unanticipated conditions. D.2.6 A Report’s Recommendations Are Not Final Do not over rely on the construction recommendations included in your report. Those recommendations are not final, because geotechnical engineers develop them principally from judgment and opinion. Geotechnical engineers can finalize their recommendations only by observing actual subsurface conditions revealed during construction. The geotechnical engineer who developed your report cannot assume responsibility or liability for the report’s recommendations if that engineer does not perform construction observation. D.2.7 A Geotechnical Engineering Report Is Subject to Misinterpretation Other design team members’ misinterpretation of geotechnical engineering reports has resulted in costly problems. Lower that risk by having your geotechnical engineer confer with appropriate members of the design team after submitting the report. Also retain your geotechnical engineer to review pertinent elements of the design team’s plans and specifications. Contractors can also misinterpret a geotechnical engineering report. Reduce that risk by having your geotechnical engineer participate in prebid and preconstruction conferences, and by providing construction observation. D.2.8 Do Not Redraw the Engineer’s Logs Geotechnical engineers prepare final boring and testing logs based upon their interpretation of field logs and laboratory data. To prevent errors or omissions, the logs included in a geotechnical engineering report should never be redrawn for inclusion in architectural or other design drawings. Only photographic or electronic reproduction is acceptable, but recognizes that separating logs from the report can elevate risk. D.2.9 Give Contractors a Complete Report and Guidance Some owners and design professionals mistakenly believe they can make contractors liable for unanticipated subsurface conditions by limiting what they provide for bid preparation. To help prevent costly problems, give contractors the complete geotechnical engineering report, but preface it with a clearly written letter of transmittal. In the letter, advise contractors that the report was not prepared for purposes of bid development and that the report’s accuracy is limited; encourage them to confer with the geotechnical engineer who prepared the report (a modest fee may be required) and/or to conduct additional study to obtain the specific types of information they need or prefer. A prebid conference can also be valuable. Be sure contractors have sufficient time to perform additional study. Only then might you be in a position to give contractors the best information available to you, while requiring them to at least share some of the financial responsibilities stemming from unanticipated conditions. D.2.10 Read Responsibility Provisions Closely Some owners, design professionals, and contractors do not recognize that geotechnical engineering is far less exact than other engineering disciplines. This lack of understanding has created unrealistic expectations that have led to disappointments, claims, and disputes. To help reduce the risk of such outcomes, geotechnical engineers commonly include a variety of explanatory provisions in their report. Sometimes labeled “limitations” many of these provisions indicate where geotechnical engineers’ responsibilities begin and end, to help others recognize their own responsibilities and risks. Read these provisions closely. Ask questions. Your geotechnical engineer should respond fully and frankly. D.2.11 Geoenvironmental Concerns Are Not Covered The equipment, techniques, and personnel used to perform a geoenvironmental study differ significantly from those used to perform a geotechnical study. For that reason, a geotechnical engineering report does not usually relate any geoenvironmental findings, conclusions, or recommendations; e.g., about the likelihood of encountering underground storage tanks or regulated contaminants. Unanticipated environmental problems have led to numerous project failures. If you have not yet obtained your own geoenvironmental information, ask your geotechnical consultant for risk management guidance. Do not rely on an environmental report prepared for someone else. 449 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 21, 2022 RESOLUTION NO:2022-XX MOTION BY: SECONDED BY: A RESOLUTION ORDERING THE PROJECT, APPROVING THE PLANS AND SPECIFICATIONS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE 2022 LAKE LUCY RD REHABILITATION PROJECT NO. 20-03 WHEREAS, on December 9, 2019, the City Council approved a consultant contract with WSB & Associates and authorized preparation of a feasibility study for the project; and WHEREAS,on April 27, 2020, the City Council hosted a Public Hearing and ordered the improvements including preparation of plans and specifications for the project; and WHEREAS, on July 13, 2020, the City Council conducted a Public Hearing and did not adopt the final assessment roll and award a construction contract; and WHEREAS,on February 28, 2022, the City Council accepted the feasibility study and called for a Public Hearing to be held on March 21, 2022; and WHEREAS, pursuant to Resolutions passed by the City Council on February 28, 2022; WSB and Associates in conjunction with the City Engineer has prepared plans and specifications for the 2022 City Pavement Rehabilitation Project and has presented such plans and specifications to the City Council for approval. The project area includes the following street: Lake Lucy Rd between TH 41 and Galpin Blvd; and WHEREAS,on March 21, 2022, the City Council held a Public Hearing for the 2022 Lake Lucy Rd Rehabilitation Project No. 20-03. NOW THEREFORE, BE IT RESOLVED bythe Chanhassen City Council: 1. Such plans and specifications, a copy of which can be reviewed at the office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official city newspaper and on QuestCDN.com, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published at least three times, shall specify the work to be done, shall state that bids will be opened at 3 p.m. on April 27, 2022, at which time they will be publicly opened and read by the City Engineer. Bids will be tabulated and the responsibility of the bidders will be considered by the Council at 7:00 PM on Monday, May 9, 2022, for the 2022 Lake Lucy Rd Rehabilitation Project No. 20-03, in the Council Chambers at the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk and accompanied by a bid security payable to the Clerk for 5% of the amount of such bid. 450 Passed and adopted by the Chanhassen City Council this 21st day of March, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 451 City Council Item March 21, 2022 Item 10500 and 10520 Great Plains Boulevard: Approve a Request for Conceptual PUD for a Mixed Use Planned Unit Development (PUD) Rezoning on approximately 8.3 Acres with a Land Use Designation of Mixed File No.Planning Case No. 2022-04 Item No: H.1 Agenda Section GENERAL BUSINESS Prepared By MacKenzie Young-Walters, Associate Planner Reviewed By Laurie Hokkanen SUGGESTED ACTION “The Chanhassen City Council approves a request for a Conceptual PUD for a Mixed Use Planned Unit Development (PUD) rezoning on approximately 8.3 acres with a Land Use Designation of Mixed, subject to the Conditions of Approval.” Motion Type Simple Majority Vote of members present Strategic Priority Development & Redevelopment SUMMARY RSI Marine is requesting Conceptual PUD approval for a mixed-use Planned Unit Development (PUD) which would facilitate the construction of four 20,000 square-foot boat storage buildings. BACKGROUND On March 1, 2022, the Planning Commission held a public hearing on the proposed Conceptual PUD. During the public hearing no member of the public spoke for or against the proposal. The Planning Commission voted unanimously to recommend approval the Conceptual PUD. During the Planning Commission meeting the following was discussed: 452 The applicant clarified their intent to utilize the site until sewer and water become available, and noted that the site would have no permanent staff and would generate a limited amount of traffic except for a couple weeks around the start and end of the boating season. The Planning Commission asked if the trees near the access in the southeast of the site would be removed. Staff clarified that they would be but that this would be offset by the site needing to meet the City's minimum canopy and landscape standards. The Planning Commission asked if the applicant could utilize the non-potable water for boat cleaning/servicing. The applicant indicated that this was not part of their business model for this site. The Planning Commission asked about the impervious surface between the buildings. Staff noted that it was difficult because typical parking lot landscaping would not work for the proposed use but that staff wanted to work with the applicant to find a creative way to minimize the urban heat island effect. The Planning Commission indicated that they felt it was a good use for the area and that they thought there was a need for additional boat storage in the city. DISCUSSION The applicant is requesting that the City approve a Conceptual PUD for the parcels northeast of the intersection of Highway 101 and Highway 61. The applicant is proposing to construct four 20,000 square-foot buildings on the site to be used for indoor boat storage. They have stated that they envision this as an interim use until City sewer is available. They have noted the proposed use will utilize high- quality finishes, allow for the present improvement and reasonable use of the site, and, due to the nature of the use, will generate minimal traffic and other impacts. They are proposing a gate, fence, and video monitoring to provide on-site security. They believe that once full municipal services are available, the site’s use will shift to include a commercial component. The property’s current Fringe Business (BF) District zoning would allow for the proposed use as an interim use; however, the property is guided mixed use, a blend of commercial and high-density residential development, by the City’s 2040 Land Use Plan, and any City approvals must be consistent with this classification. In this case, the Comprehensive Plan specifies that the allowable zoning for the mixed-use classification is Planned Unit Development (PUD). Staff believes that the use of PUD zoning for this development will allow the applicant reasonable use of the parcel until City sewer becomes available. The proposed use meets a need for the community, generates minimal traffic, has no outdoor storage component, and can meet the City’s design and landscaping requirements. The applicant has demonstrated the site can adequately provide parking for a future retail/office/warehousing mix of uses once sanitary sewer is available. In the longer term, the uses permitted by the PUD will encourage the property to redevelop as a mixed-use center once the proposed buildings reach the end of their life cycle. For these reasons, staff supports the Conceptual PUD. A full discussion can be found in the attached staff report. Note: Staff updated the staff report to correct several instances where the wrong cardinal direction was stated and to include comments received from Carver County after the publication of the Planning Commission agenda. 453 BUDGET RECOMMENDATION Staff and the Planning Commission recommend that the City Council approve the Conceptual PUD, subject to the conditions of approval. The conditions of approval can be found in the recommendation section of the attached staff report. ATTACHMENTS RSI Concept PUD Staff Report Development Review Application Proposal to City of Chanhassen RSI RSI Marine Storage Plan Set Stormwater Management Narrative and Summary Engineering/Water Resources Engineer Memo Landscaping and Tree Preservation Memo Carver County Memo Lower MN Comments Affidavit of Mailing 454 CITY OF CHANHASSEN PC DATE: March 1, 2022 CC DATE: March 21, 2022 REVIEW DEADLINE: March 29, 2022 CASE #: PC 2022-04 BY: MYW SUMMARY OF REQUEST: RSI Marine is requesting a Conceptual PUD approval for a mixed use Planned Unit Development (PUD) which would facilitate the construction of four 20,000-square foot boat storage buildings. LOCATION:10500 and 10520 Great Plains Boulevard APPLICANT:RSI Marine Rob Schatzle 1533 West 3rd Avenue Shakopee, MN 55379 PRESENT ZONING: Fringe Business District (BF) 2040 LAND USE PLAN:Mixed ACREAGE:8.33 acres DENSITY: NA FLOOR AREA RATIO: .22 LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City has a relatively high level of discretion in approving Rezonings because the City is acting in its legislative or policy-making capacity. A rezoning must be consistent with the City’s Comprehensive Plan. The City’s discretion in approving or denying a Site Plan is limited to whether or not the proposed project complies with Zoning Ordinance requirements. If it meets these standards, the City must then approve the site plan. This is a quasi-judicial decision. The City’s discretion in approving or denying a Variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the applicant is seeking a deviation from established standards. This is a quasi-judicial decision. Notice of this public hearing has been mailed to all property owners within 500 feet. PROPOSAL/SUMMARY The applicant is requesting that the City approve a Conceptual PUD for the parcels northeast of the intersection of Highway 101 and Highway 61. The applicant is proposing constructing four 20,000-square foot buildings on the site to be used for indoor boat storage. They have stated that PROPOSED MOTION: “The Chanhassen Planning Commission recommends City Council approve the Concept PUD 2022-04, subject to the conditions of approval.” 455 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 2 they envision this as an interim use until City sewer is available. They have noted the proposed use will utilize high quality finishes, allow for the present improvement and reasonable use of the site, and, due to the nature of the use, will generate minimal traffic and other impacts. They are proposing a gate, fence, and video monitoring to provide on-site security. They believe that once full municipal services are available, the site’s use will shift to include a commercial component. The property’s current Fringe Business (BF) District zoning would allow for the proposed use as an interim use; however, the property is guided mixed use, a blend of commercial and high- density residential development, by the City’s 2040 Land Use Plan, and any City approvals must be consistent with this classification. In this case, the Comprehensive Plan specifies that the allowable zoning for the mixed use classification is Planned Unit Development (PUD). Staff believes that the use of PUD zoning for this development will allow the applicant reasonable use of the parcel until City sewer becomes available. The proposed use meets a need for the community, generates minimal traffic, has no outdoor storage component, and can meet the City’s design and landscaping requirements. The applicant has demonstrated the site can adequately provide parking for a future retail/office/warehousing mix of uses once sanitary sewer is available. In the longer term, the uses permitted by the PUD will encourage the property to redevelop as a mixed use center once the proposed building’s reach the end of their lifecycle. For these reasons, staff supports the conceptual PUD. APPLICABLE REGULATIONS Chapter 19, Article IV, Subsurface Sewage Treatment Systems: States septic system requirements and requires deviations from these standards to go through Chapter 20’s variance process. Chapter 19, Article VII, Surface Water Management: States standards required to meet goals and policies of the City’s surface water management plan. Chapter 20, Article II, Division 2, Amendments: States process for amending the zoning code. Chapter 20, Article II, Division 3, Variances: States process and requirements for granting variances. Chapter 20, Article II, Division 6, Site Plan Review: States process and requirements for granting site plan approval. Chapter 20, Article VI: Wetlands: States wetland buffer and setback requirements. Chapter 20, Article VIII: Planned Unit Development District: States expectations and requirements for Planned Unit Developments. 456 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 3 Chapter 20, Article XXIII, Division 7, Design Standards for Commercial, Industrial and Office- Institutional Developments: Stipulates design standards for Commercial, Industrial, and Office- Institutional developments. Chapter 20, Article XXIV, Off-Street Parking and Loading: States parking lot design and space requirements. Chapter 20, Article XXV, Landscaping and Tree Removal: States landscaping and tree preservation standards for developments. Chapter 20, Article XXVI, Signs: States requirements for signage. BACKGROUND In August of 1996 the City Council approved a site plan for the construction of an 8,152-square foot commercial stable and 12,936-square foot commercial kennel along with conditional use permits allowing multiple buildings on a single lot and permitting the commercial kennel and stable. Variances allowing metal siding for the stable and a pylon sign were also approved at this time. In July of 2005, the property was subdivide to create two separate lots, one for each of the principal buildings. In 2020, a portion of the property became right-of-way as part of the Highway 101 realignment and the western building was removed to make way for a construction staging area. EXISTING CONDITIONS SITE CONSTRAINTS The parcels are zoned BF with a combined area of 8.33 acres. The property’s existing BF zoning requires a minimum lot area of 20,000 square feet with a minimum lot frontage of 100 feet, a minimum lot death of 150 feet, and maximum lot cover of 40 percent; however, this area is guided for mixed-use development in the City’s 2040 Land Use Plan which requires that the zoning be changed to PUD. A commercial kennel/stable formerly operated on the site. A well, retaining walls, an approximately 7,500-square foot asphalt parking area, an approximately 7,000-square foot gravel driveway, an approximately 8,000-square foot building, and an approximately 360-square foot shed remain from the previous business. Bluff Creek Corridor This property is not located within the Bluff Creek Overlay District. Wetland Protection 457 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 4 There is/is not a wetland located on the property; however, there is a small mange type 2 wetland in the ditch south of the property. As the applicant is proposing to utilize the site’s existing access to Flying Cloud Drive, the proposed development should not impact this wetland; however, the wetland buffer strip and setbacks for this wetland must be maintained. These wetlands have a 20 foot minimum buffer strip, 15 foot accessory structure buffer edge setback, and 30 foot principal structure buffer edge setbacks. Bluff Protection There are no bluffs on the property. The property has numerous steep slopes but none of them meet the City’s definition of a bluff (i.e. a natural topographic features with an elevation change of 25 feet or greater and a slope of 30 percent or greater). The Lower Minnesota River Watershed District (LMRWD) also regulates steep slopes and the applicant will need to verify with the watershed district if the project triggers their Rule F – Steep Slopes. Shoreland Management The property is not located within a shoreland protection district. Floodplain Overlay This property is not within a floodplain. A small section of the ditch south of the property is within the floodplain; however, no portion of the project will take place below the Base Flood Elevation (721’ contour). CONCEPT PUD REVIEW ANALYSIS The existing zoning of the property, BF, is not consistent with the land use designation of the property, Mixed. The Comprehensive Plan allows less intensive land uses to remain in place. However, any approval by the City for development of the property must be consistent with the Comprehensive Plan. SURROUNDING ZONING AND USES The parcels to the east, west, and southeast of the subject parcel are also zoned BF. The other nearby parcels are zoned Agricultural Estate (A2) district. Nearby uses include nonconforming rental housing, a golf driving range, a used car dealership, a cold storage facility, and large lot residential properties. 458 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 5 With the exception of the single-family residences, all of these uses are legal nonconforming, conditional uses, or interim uses. LAND USE - ZONING CONSISTENCY As noted earlier, the parcels are guided for the Mixed land use category in the City’s 2040 Land Use Plan. The City’s Comprehensive Plan states that PUD zoning is the appropriate zoning for this land use category. The use of PUD zoning, as proposed by the applicant, is consistent with the Comprehensive Plan’s land use designation for these parcels. JUSTIFICATION FOR REZONING TO PUD Planned Unit Developments (PUD) provide for increased flexibility to develop a site by relaxing most normal zoning district standards, but in exchange for this flexibility they allow the City to require a higher quality and more sensitive development than would occur under traditional zoning. The City Code requires that PUDs encourage the following: 1. Preservation of desirable site characteristics and open space and protection of sensitive environmental features, including steep slopes, mature trees, creeks, wetlands, lakes and scenic views. Finding. The applicant’s proposal leaves the area of the steep slopes on the western portion of the property undisturbed. The use of a PUD helps facilitate the consolidation of development to the property’s less environmentally sensitive area. 2. More efficient and effective use of land, open space and public facilities through mixing of land uses and assembly and development of land in larger parcels. Finding. The use of PUD zoning allows for reasonable use of the property in the short term while facilitating the long-term development of the parcel as a mixed use center with a blend of complementary uses. The use of PUD zoning allows for multiple buildings to be placed on a single lot permitting a more efficient and effective use of land and allowing for shared parking and other synergies between uses. 3. High quality of design and design compatible with surrounding land uses, including both existing and planned. Site planning, landscaping and building architecture should reflect higher quality design than is found elsewhere in the community. Finding. This area is intended to serve as the City’s southern gateway. For this reason, the PUD ordinance will require that building elevations facing Highway 61 will exceed 459 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 6 the City’s minimum design standards. Proposed buildings will be reviewed through the site plan review process and be required to comply with standard and all other applicable standards. 4. Sensitive development in transitional areas located between different land uses and along significant corridors within the city will be encouraged. Finding.The mix of uses permitted by the PUD will allow for this development to create sensitive transitions between the mixed uses permitted near the intersection Highway 101 and Highway 61 and the future high density residential areas to the east of this site. 5. Development which is consistent with the Comprehensive Plan. Finding. The use of PUD zoning sets up the framework for the property to develop as a true mixed-use district including retail, office, storage, and residential uses once sanitary sewer becomes available to the site, while allowing immediate use of the site as storage facility. Traditional zoning would not be able to accommodate both the short- and long- term usage of the site in a manner consistent with the Comprehensive Plan. 6. Parks and open space. The creation of public open space may be required by the City. Such park and open space shall be consistent with the Comprehensive Park Plan and overall trail plan. Finding. The Comprehensive Park Plan does not propose public lands in this area. The preservation of open space and undisturbed areas on the site is facilitated by the consolidation of development allowed by the use of PUD zoning, particularly the ability to place multiple buildings on a single lot. 7. Provision of housing affordable to all income groups if appropriate with the PUD. Finding.Not applicable as part of this development. 8. Energy conservation through the use of more efficient building designs and sitings and the clustering of buildings and land uses. Finding. Energy conservation will be facilitated through the clustering of buildings on a single lot. 9. Use of traffic management and design techniques to reduce the potential for traffic conflicts. Improvements to area roads and intersections may be required as appropriate. Finding. Appropriate traffic management techniques will be used. The developer and site users will be required to use traffic demand management strategies as appropriate. 460 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 7 For the above reasons, staff believes the applicant’s request for rezoning to PUD is justified. The proposed PUD ordinance is provided below: Flying Cloud Center (PUD 2022-04) A. Intent The purpose of this zone is to create a Mixed-Use Planned Unit Development (PUD) accommodating a mix of commercial, office, residential, and warehousing uses. The use of the PUD zone is to allow for a greater variety of uses consistent with the property’s “Mixed” Land Use guidance and to allow for more flexible design standards in order to ensure a higher quality and more sensitive development. B. Uses The allowed uses in in this zone shall be as listed in this section. If there is a question as to whether or not a use falls under a stated category, the Community Development Director shall make that interpretation. a. The following are Permitted Uses i. Antennas as regulated by article XXX of the zoning code ii. Arts, Entertainment, and Recreation iii. Banks and Financial Institutions iv. Brew pub, subject to the requirements of section 20-968 v. Brewery operated in conjunction with a taproom producing less than 3,500 barrels per year, subject to the requirements of section 20-969 vi. Clinics vii. Clothing and Clothing Accessories Stores viii. Electronics and Appliance Stores ix. Food and Beverage Stores x. Gasoline Stations xi. Health and Personal Care Stores xii. Microdistillery operated in conjunction with a cocktail room, subject to the requirements of section 20-967 xiii. Multifamily dwellings 1. Maximum of 46 units xiv. Offices xv. Restaurants xvi. Personal and Laundry Services xvii. Sporting Goods, Hobby, Musical Instrument, and Book Stores xviii. Warehousing and Storage 1. Total square footage of all warehouses and storage buildings on site may not exceed 80,000 square feet b. The following are Permitted Accessory Uses 461 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 8 i. Accessory Solar Energy Systems (subject to the requirements of section 20-1093) ii. Garage as part of a multifamily residential development iii. Parking Lots iv. Signs as per allowed in a General Business District 1. Signs must reflect the quality of the development and must be architecturally compatible with the buildings materials and colors v. Temporary outdoor sales and events (subject to the requirements of section 20-964) C. Lot Requirements and Setbacks a. Shall be as specified for the General Business District b. Maximum height is as follows: i. For the principal structure, three stories/35 feet ii. For accessory structures, one story/15 feet D. Design Standards a. This area is part of the City’s southern gateway and as such it is expected that building elevations facing Highway 61 will exceed the minimum standards established by Division 7 and 9 of Article XXIII of the City Code SITE PLAN REVIEW The applicant is proposing four 20,000-square foot buildings which will be used for indoor boat storage. The applicant has stated that the site will have no outdoor storage or exterior trash receptacles. The applicant has stated that they intend to use tilt up concrete panels and other high quality finishes on the visible sides of the property. ARCHITECTURAL COMPLIANCE Size Portion Placement The applicant has indicated that the buildings will be arranged so that the storage bays face the interior of the development. Due to the proposed use, the buildings are not anticipated to have a traditional main entryway, nor is it desirable for the building’s entrances to face the public streets; however, the use of recessed entries, awnings, or other means of articulation is encouraged. If entries are proposed facing a public street, it is the City’s expectation that they be articulated in a manner consistent with the requirements of the City’s design standards. 462 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 9 The applicant is proposing using tilt up panels for the visible portions of the development. The City Code requires that buildings of more than 40 feet in width be divided into increments between 20 and 40 feet wide through articulation of the façade. The applicant can achieve this either through façade modulation or potentially through the use of vertical division using different textures or materials. Material and Detail The use of tilt up concrete panels that are grid or brick like in appearance would meet the City’s material and detail requirements. Smooth panels would not be permitted for the sections of the building visible from public roads. The applicant would be able to use accent materials such as metal, glass block, spandrel glass, or similar materials approved by the City so long as they make up no more than 15 percent of the building’s façade. Color The applicant has not provided a proposed color palette; however colors shall be harmonious. Building colors shall consist of muted colors with low reflectance. Recommended colors include browns, grays, tans, beiges and dark or muted green, blues and reds. Bright or brilliant colors and sharply contrasting colors may be used only for accent purposes occupying a maximum of ten percent of building facades. Height and Roof Design The applicant has indicated the buildings will be one story with a likely height of around 16 feet. Any mechanical equipment located on the roof will need to be 100 percent screened from public 463 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 10 view, either through the use of architectural elements such as parapet, landscaping that will be effective in the winter, or location. The applicant should include pitched elements (roof, awnings, entries, etc.) to the maximum extent practicable and, if a flat roof is utilized, an ornamental parapet or cornice should be present to help define the roof.If any roof mounted mechanical equipment is present, it shall be screened from public view. Note: The above image illustrates a variety of techniques that can be used to meet the requirement of the City’s design standards. Staff recognizes that due to the nature of the proposed use, the fenestration standards will be reduced through the methods discussed in the following section. Facade Transparency While the City typically requires that 50 percent of the first floor elevation viewed by the public include transparent elements such as windows or doors, with other areas including landscaping materials and architectural detailing and articulation, the City Code allows for warehouses to have reduced fenestration standards. This reduction must be offset by the use of spandrel glass or architectural detailing which provides arches, patterning, recesses and shadowing that provide aesthetic interest. The applicant will need to demonstrate that the design of the building elevations visible from public streets meets the requirements of this ordinance. Site Furnishing The nature of the applicant’s proposal makes the inclusion of benches, tables, and chairs impractical. Fence The applicant is proposing a fence to help secure the site. The City Code restricts commercial and industrial fences to a maximum height of eight feet. If the proposed fence does not meet the definition of an open fence, it must be located outside of the required front yard setbacks and sight distance triangle. The fence should also be located behind the required landscape buffers. 464 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 11 Loading Areas, Refuse Area, Etc. The applicant has stated that no external trash enclosures will be present on the property. All storage bays will be oriented towards the interior of the development and will be minimally visible from public streets. Lot Frontage and Parking Location The applicant is not proposing locating any parking between the buildings and the primary street. The applicant has shown approximately 69 parking stalls located between the building’s stalls and the side street; however, this lot area is provided to show proof of parking for when the site redevelops to include non-storage uses. The exact amount, location, and configuration of the site’s parking would be determined at that time based on the mix of uses. ACCESS The applicant is proposing using the existing access to Flying Cloud Drive. Access to the site is currently had from Flying Cloud Drive (CSAH 61) and is located near the western eastern property line. The preliminary plans indicate that the current access will remain and no additional accesses to the surrounding Carver County rights-of-way are proposed. The development will be required to construct a commercial driveway access in accordance with City standards. Any comments or conditions by Carver County associated with impacts to their rights- of-way must be adhered to and all permits required must be obtained prior to construction activities commencing. It appears no turnaround is provided in the preliminary plans. In accordance with Section 20- 1122 of City Code, a turnaround is required when access is had from a state highway, county road or collector roadway. As access is being had from CSAH 61, a turnaround will be required that can adequately facilitate the turning movement of the largest anticipated design vehicle for the site or the City’s largest fire truck, whichever is greater. The County has indicated an estimate of the maximum number of vehicles making left turns during peak hours will be required in order to determine if operational and safety risks are present. Additional improvements may be required if any operational or safety risks are identified. EASEMENTS The applicant is proposing to vacate the existing easements and to dedicate 10-foot drainage and utility easements along the perimeter of the combined parcel. Additional drainage and utility easements will be required over public utilities (i.e. water main) extended into the property. The exact dimensions of the water main drainage and utility easements will be determined by the location and depth of the water main; however, the minimum is typically a 20-foot wide easement centered over the main. 465 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 12 GRADING AND DRAINAGE The existing conditions plan sheet and drainage maps included in the Conceptual PUD submittal show an existing building near the center of the property with access to Great Plains Boulevard provide by an asphalt parking area and gravel driveway. Stormwater runoff generally flows from north to south down the slope of the site where it enters a drainage swale along Flying Cloud Drive. The drainage swale conveys stormwater from west to east. Stormwater leaves the site by way of an existing 48” culvert under Flying Cloud Drive which conveys the stormwater to the South through Bluff Creek and ultimately outleting to the Minnesota River. The preliminary plans provided with the Conceptual PUD submittal show a significant amount of grading. The design steepens the hill on the northeast side of the site to create a flat area conducive for the four proposed buildings with access and parking. The proposed design uses a combination of drainage swales and stormwater infrastructure to collect and convey stormwater into a Best Management Practice (BMP) located on the southwest corner of the property. The design shows stormwater being conveyed from the proposed BMP to the existing swale along Flying Cloud Drive through an outlet control structure. Any impacts to Carver County’s right-of- way must be approved and permitted by the County prior to construction activities. The overall design of the stormwater infrastructure mimics the flow path of the existing condition and acts to convey stormwater runoff from impervious surfaces through water quality BMPs. A more detailed analysis of stormwater volumes and rates may be required to show the wetland onsite is not negatively impacted by the proposed design. EROSION CONTROL The proposed development will exceed one (1) acre of disturbance and will, therefore, be subject to the General Permit Authorization to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES Construction Permit). The applicant has prepared and submitted a preliminary Surface Water Pollution Prevention Plan (SWPPP) and generally appears feasible. The SWPPP is a required submittal element for preliminary plat review. No earth disturbing activities may occur until an approved SWPPP is developed. This SWPPP shall be a standalone document consistent with the NPDES Construction Permit and shall contain all required elements as listed in Parts III and IV of the permit. The SWPPP will need to be updated as the plans are finalized, when the contractor and their sub-contractors are identified and as other conditions change. RETAINING WALLS The applicant is proposing several retaining walls. Smooth face concrete, masonry, railroad ties, and timber may not be used for the construction of the retaining walls. Any walls over four feet in height will require a building permit and engineered design. Any walls under four feet in height will require a zoning permit. It should be noted that the height of any retaining wall is measured from the top of the wall to the bottom of the footing (not to the top of grade adjacent to 466 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 13 the bottom of the wall). Any walls located in a drainage and utility easement will require an Encroachment Agreement. Portions of the retaining walls are illustrated to be either close to or directly over the western property line. Due to the proximity to the property line, the construction of these walls would require construction activities to occur on the abutting property. The construction of any improvements that impact or require access to abutting properties must have the appropriate right-of-entry agreements and/or temporary construction easements prior to construction operations commencing. LANDSCAPING A Planned Unit Development (PUD) is expected to ‘protect… mature trees…” and ‘reflect higher quality design of…landscaping’. The proposed development site has existing trees as evidenced in a field inspection and shown in current aerial mapping applications. The existing trees and woods are not included on the Existing Conditions sheets, nor reflected in the submitted Canopy Coverage calculations shown on the Landscape Plan. It is unknown if any of the existing trees will be preserved, but it appears that there may be some in part of the ‘undisturbed area’ shown on the plan that may possibly be unaffected by site grading. The applicant will need to submit a tree inventory for the site as well as update the canopy coverage calculations. Based on the calculations, the applicant will need to meet and potentially exceed the minimum requirements for replacement tree planting on the site. Staff recommends that the applicant consider using a no-mow turf grass or prairie mix in place of the proposed sod areas to promote a sustainable landscape design for the site. 467 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 14 A site plan review for the site will be required to show foundation plantings on the outward facing sides of the buildings. Buffer yard plantings are required along the property lines. The landscape plan shows the following proposed landscaping for the site. Required plantings Proposed plantings Buffer Yard B – North prop. line, Regional Trail, 780’ 15 Overstory trees 31 Understory trees 46 Shrubs 1 Overstory trees 4 Understory trees 46 Shrubs Buffer Yard C – South prop. Line, Hwy 61, 700’ 21 Overstory trees 42 Understory trees 63 Shrubs 6 Overstory trees 0 Understory trees 0 Shrubs Buffer Yard C –west prop. line, Hwy 101 Great Plains Blvd, 500’ 15 Overstory trees 30 Understory trees 45 Shrubs 3 Overstory trees 3 Understory trees 0 Shrubs Buffer Yard C - East property line, 460’ 10 Overstory trees 20 Understory trees 31 Shrubs 2 Overstory trees 0 Understory trees 0 Shrubs 468 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 15 The applicant does not meet minimum requirements for buffer yard plantings on the site. The vehicular-use area is required by Code to have landscaping that includes islands or peninsulas for every 6,000 square feet of use area and landscape areas and a minimum number of trees in and around the parking area in order to reduce the overall heat island effect of pavement and improve aesthetics of the site. Minimum requirements for landscaping for the parking lot include 2,816 square feet of landscaped area around the parking lot, five landscaped islands or peninsulas, and 11 trees for the parking lot. The applicant’s proposed as compared to the requirements for landscape area and parking lot trees is shown in the following table: Required Proposed Vehicular-use landscape area 2,816 sq. ft.0 sq. ft. Trees/parking lot 11 trees 0 trees Landscape islands or peninsulas/parking lot 5 islands/peninsulas 0 islands/peninsulas The landscaping as proposed in the concept plan does not meet minimum requirements for trees, landscaping or islands/peninsulas. Acknowledging that the standard requirements for trees and landscape islands within the paved area may prove difficult to incorporate into the site, staff recommends that the applicant propose alternatives that also provide environmental benefits and/or reduction in the heat island effect caused by large expanses of asphalt. LIGHTING/SIGNAGE The applicant has stated that site lighting will be downcast and minimal with virtually no light leaving the property line. The applicant will need to demonstrate compliance with the City’s lighting ordinance as part of the site plan review process. The use of motion activated lights to aide in site security is encouraged. The development will be subject to the requirements of the City’s Sign Code for the General Business (BG) District. The proposed PUD ordinance would also require that all signage be architecturally compatible with buildings’ materials and colors. MISCELLANEOUS The buildings will need to have fire sprinkler systems installed and fire panel(s) to facilitate monitoring the sprinkler systems. Hydrants will be required and the fire access roads/driveway grades may not exceed 10 percent. If an HVAC system is required, any and all exterior components will need to be screened from public view, either through the use of materials similar to the building materials or by using heaving landscaping that will be effective in winter. 469 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 16 Carver County property information shows two parcels abutting the preliminary plat’s western eastern property lines that are listed as “Parcel ID: Gap”. The status of these parcels must be clarified prior to the recording of the proposed plat. PARKS In 2005, a Stipulation of Settlement (Court File No. 10-CV-05-48) between PCH Development, LLC and the City of Chanhassen was agreed to regarding the Park Dedication fees and Surface Water Management fees surrounding the subdivision of the “Paws Claws and Hooves Addition” subdivision (Planning Case #2003-04 and the property of this Conceptual PUD). The park fee was reduced to $2,800. The settlement agreement states, “If all or any part of the property is changed to a different principal use or further subdivided, the property shall be subject to payment of additional Park Dedication and Surface Water Management fees based upon the rates in effect at that time applicable to the proposed use and type of municipal approval requested.” However, as the stipulation was between the property owner and the City and was not required to be memorialized against the property, if the property owner changes from PCH Development, LLC, no park fees will be required if the PUD is approved. If the property is subdivided in the future, park fees will be collected at the rate in affect at the time of platting, minus the $2,800.00 already paid. STORMWATER MANAGEMENT The project site is located within the Lower Minnesota River Watershed District (LMRWD). The LMRWD is the LGU that administers NPDES Construction Permits for stormwater management. The proposed development will exceed the one (1) acre of new impervious area and will therefore require permanent stormwater BMPs to be constructed as part of this project and maintained by the owner. The project will be subject to stormwater regulations outlined under LMRWD Rule D including rate, volume, and water quality. The City of Chanhassen also regulates the design, construction, and maintenance of stormwater infrastructure. Article VII, Chapter 19 of City Code describes the required stormwater management development standards. Section 19-141 states that “these development standards shall be reflected in plans prepared by developers and/or project proposers in the design and layout of site plans, subdivisions and water management features.” A stormwater maintenance agreement and associated operations and maintenance plan is required for all private stormwater BMPs. Preliminary plans provided with the Conceptual PUD submittal show stormwater treatment and rate control from a wet pond with an incorporated filtration bench BMP located on the southwest corner of the property. The stormwater BMP appears to be properly sized for the impervious surface proposed in the plans. The design of the BMP is highly dependent on soil types and infiltration rates of the underlying soils. Soil borings, infiltration testing and an associated geotechnical report will be needed to confirm the design of the stormwater BMP. No geotechnical report was included as part of the Conceptual PUD submittal. 470 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 17 The City’s Water Resources Engineer reviewed the preliminary plans provided with the Conceptual PUD. Specific comments regarding the design of stormwater infrastructure and BMPs were provided to the applicant. In 2005, a Stipulation of Settlement (Court File No. 10-CV-05-48) between PCH Development, LLC and the City of Chanhassen was agreed to regarding the Park Dedication fees and Surface Water Management fees surrounding the subdivision of the “Paws Claws and Hooves Addition” subdivision (PC #2003-04 and the property of this Conceptual PUD). The Surface Water Management fee was reduced to $9,900.00 and was paid on July 25, 2005. The settlement agreement states, “If all or any part of the property is changed to a different principal use or further subdivided, the property shall be subject to payment of additional Park Dedication and Surface Water Management fees based upon the rates in effect at that time applicable to the proposed use and type of municipal approval requested.” However, as the stipulation was between the property owner and the City and was not required to be memorialized against the property, if the property owner changes from PCH Development, LLC, no stormwater fees will be required if the PUD is approved. If the property is subdivided in the future, stormwater fees will be collected at the rate in affect at the time of platting, minus the $9,900.00 already paid. UTILITIES Currently, municipal sanitary sewer and potable water services are not available to the site. During the build-out of the Highway 101 Realignment project, which was substantially completed in 2021, public sanitary sewer mains and water mains were extended along the corridor. However, these newly extended utilities are not fully active nor ready for operation to service properties, as such the site does not have adequate public sanitary sewer and water to fully serve the development’s needs. With a lack of adequate City utilities in the area, the development will be required to provide private utility services (sanitary sewer and potable water) to adequately meet the needs of the development. The City has preliminarily agreed to allow the development to tap into the public water main which was extended with the Highway 101 Realignment project, but only to service the development’s fire suppression needs. At this time there is no sufficient demand along the extended water main to supply water to the quality standards that the City requires for consumption. This is important to note because the preliminary plans provided indicate the existing well on site is proposed to be abandoned. If the site will have any fixtures requiring the use of water other than for fire suppression needs, a private source of water supply must be used for those fixtures. The preliminary plans indicate tapping of the existing public water main for fire suppression needs at the southwest corner of the property. As shown on the preliminary plans, this would be infeasible as the water main was housed in a casing at the location, and would be required to be extended further west east to facilitate the connection. Regardless, the development will be required to extend the public water main to the western eastern property line, and the extension into the site must be along or near the improved private access to allow for reasonable access for 471 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 18 future repair and maintenance. Adequate public drainage and utility easements will be required over the public main as it extends into the site. Private fire laterals can then be tapped from the public main as necessary. The property and potential future properties associated with this developable area will be specially assessed for the extension of the public sanitary sewer when they connect. A rough estimate of potential fees is provided below; however, it should be noted that the final fee will depend on the actual project costs: COMPLIANCE TABLE Code Project Building Height 3 stories 1 story 35 feet 16 feet Building Setback N - 50' E - 10'N - 132' E - 75' W - 25' S - 25'W - 205' S –50’ Parking Stalls 45 stalls*154 stalls** (Standards: ) Parking Setback N - 50' E - 10'N - 180' E - 30' W - 25' S - 25' W - 20' S - 160' Hard Surface Coverage 70%34% Lot Area 20,000 sq. ft.0 sq. ft. (0 ac.) *Unless applicant demonstrates that due to business model less parking is required. **Shown as conceptual proof of parking for future repurposing of buildings. 472 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 19 Note: Listed “Code” parking setbacks can be reduced to 10 feet if 100 percent screening is provided at least five feet above the parking lot. This screening must be in the form of berms and landscaping. VARIANCE REVIEW The applicant is requesting a variance to use a holding tank in lieu of a septic system. Currently, the site does not have access to the City’s sanitary sewer system and the site’s use does not require the permanent presence of an employee. Since employees would only be present to drop off and pick up boats, the site will likely only require a single bathroom. Given low volume of waste that the site will generate and the fact that the site will be required to hook up to City sewer once it becomes available, requiring a full-fledged septic system would be excessive and unnecessary. RECOMMENDATION Staff recommends that the Planning Commission adopt the following motion: The Planning Commission recommends that the City Council approve the Concept PUD, subject to the conditions of approval: Planning: 1. The buildings must meet the requirements of Chapter 20, Article XXIII, Division 7 “Design Standards for commercial, industrial, and office-institutional developments. Of particular importance: a. The south and west elevations must be articulated either through the use of façade modulation-stepping back/forward or extending a portion of the façade and/or vertical division using different textures or materials. b. The south and west elevations must include architectural detailing to facilitate the reduction the City’s façade transparency requirement, as outlined in section 20- 1068. c. Tilt-up concrete panels must be grid or brick like in appearance. d. Accent materials (metal, glass block, spandrel glass, etc.) are limited to 15 percent of the building’s façade. e. Flat roofs should be defined with an ornamental parapet or cornice. 2. A complete site plan application will be required concurrent with the request to rezone to Planned Unit Development (PUD). 3. A complete variance request for the use of holding tanks will be required concurrent with the request to rezone to Planned Unit Development (PUD). 4. An expanded narrative should be provided addressing the proposed use of the site. Narrative should address business model, number of employees present, parking needs, expected traffic generation and other similar elements. 473 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 20 5. Proposed fence and gate shall not exceed eight feet in height, shall be located outside of required front yard setbacks and sight triangle if not of an open design, and shall be located behind required landscape buffers. 6. A proposed sign plan shall be provided as part of the site plan application. 7. A proposed lighting plan shall be provided as part of the site plan application. 8. Information on the heights and materials shall be provided for the proposed retaining walls. Landscaping: 1. Must include existing trees and woods on existing conditions sheet and update the canopy coverage calculations. a. Must meet or exceed required replacement tree planting for the site. 2. Must submit a tree inventory for the site. 3. Staff recommends use of no-mow turf grass or prairie mix in place of the proposed sod areas to promote a sustainable landscape design for the site. 4. Must meet the buffer yard plantings as required by section 20-1176(f). 5. Must include foundation plantings on the outward facing sides of the buildings. 6. Staff recommends that the applicant propose an alternative to the required vehicular use area landscaping requirements that meets the intent of the ordinance by providing environmental benefits and/or reducing the heat island effect caused by large expanses of asphalt. Engineering: 1. Existing easements must be vacated prior to recording the final plat. 2. Ten-foot public drainage and utility easements will be required along all property lines. 3. Public drainage and utility easements will be required over public utilities with dimensions adequate to properly repair and maintain the utility (i.e. water main). 4. Status of the two parcels abutting the preliminary plat’s western eastern property lines listed as “Parcel ID: Gap” must be resolved prior to recording of the final plat. 5. Applicant must coordinate all right-of-way activity with Carver County, including considerations and conditions associated with easements for the property as well as requirements associated with ingress/egress and construction activities such as grading and hauling operations. a. Carver County has indicated they will require an estimate of vehicles making left turn into the site during peak hour. Improvements may be required if operational or safety risks are identified. 6. A turnaround should be included meeting the requirements of Sec. 20-1122. The turnaround must facilitate the turning movement of the largest anticipated design vehicle for the site or the City’s largest fire trunk, whichever is greater. 7. Existing Conditions Survey: a. Topographic data 100 feet beyond the property boundary. b. Illustration of existing features that would impact the site’s ingress/egress (e.g. the full extents of Flying Cloud Drive which includes the median near the site’s entrance). 474 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 21 c. Utilities on or adjacent to the property, including location, size and invert elevation of storm sewers, catch basins and manholes; location and size of water mains (including casings) and hydrants; location of gas mains, high pressure lines, fire hydrants, electric and telephone lines, and street lights. The direction, distance to, and size of such facilities shall be indicated. d. Sewage treatment systems and associated conveyance systems. e. Existing easements and associated recording document numbers. f. Property information within 150 feet of the property’s boundary. g. Retaining wall elevations. h. Show buffer and wetland setbacks for manage type 2 wetland 8. Retaining walls over 4 feet in height require an engineered design. 9. Retaining walls in easements will require Encroachment Agreements and if any construction or impacts require access to abutting properties, the appropriate right-of- entry agreements and/or temporary construction easements must be obtained. 10. No earth disturbing activities may occur until an approved SWPPP is developed. This SWPPP shall be a standalone document consistent with the NPDES Construction Permit and shall contain all required elements as listed in Parts III and IV of the permit. The SWPPP will need to be updated as the plans are finalized, when the contractor and their sub-contractors are identified and as other conditions change. 11. The City has preliminarily agreed to allow the development to tap into the public water main which was extended with the Highway 101 Realignment project, but only to service the development’s fire suppression needs. 12. If the site will have any fixtures requiring the use of water other than for fire suppression needs, a private source of water supply must be used for those fixtures. 13. Water Connection fees will be due at the time potable water is available to the site and will be at the rates in effect at that time. 14. The property and potential future properties associated with this developable area will be specially assessed for the extension of the public sanitary sewer when they connect. 15. The development will be required to extend the public water main to the western eastern property line, and the extension into the site must be along or near the improved private access to allow for reasonable access for future repair and maintenance. Water Resources: 1. Permit from Lower Minnesota River Watershed District (LMRWD) will be required. Staff believes proposed stormwater will trigger LMRWD Rule D. 2. Verify with LMRWD if the project will trigger Rule F – Steep Slopes. 3. Must address Water Resources Engineer’s (WRE) comments on stormwater design transmitted via email on February 4, 2022. a. H&H models should be updated per these comments prior to site plan submittal. 4. Buildings and parking areas must meet required wetland setbacks. 5. Geotechnical report and infiltration testing to show sequencing of BMP design from infiltration to filtration will likely be required prior to the issuance of building permit. 6. HydroCAD models should be submitted in addition to reports for review by the WRE. 7. Stormwater facilities must meet the requirements of section 19-144 of the City Code. 475 10500 and 10520 Great Plains Boulevard Concept PUD March 1, 2022 Page 22 8. A stormwater maintenance agreement and associated operations and maintenance plan is required for all private stormwater BMPs. 9. If the property is subdivided in the future, Stormwater fees will be collected at the rate in affect at the time of platting, minus the $9,900.00 already paid. Park: 1. If the property is subdivided in the future, Park fees will be collected at the rate in affect at the time of platting, minus the $2,800.00 already paid. Fire: 1. All buildings will require fire sprinkler systems. 2. All buildings will need a fire panel (or one central location panel) to monitor the fire sprinkler systems. 3. Fire hydrant(s) will be required - currently showing on preliminary utility plan. 4. Fire access roads/driveway grading not to exceed 10% in grade. ATTACHMENTS 1. Proposed PUD Ordinance 2. Development Review Application 3. RSI Proposal 4. Plan Set 5. Stormwater Narrative 6. Engineering Memo 7. Water Resources Memo 8. Landscaping Memo 9. Public Hearing Notice and Mailing List g:\plan\2022 planning cases\22-04 10500 and 10520 great plains blvd rez and spa\rsi concept pud staff report.doc 476 (C Qca-o-- c'l COMUUI{ITY DEVELOPUENT DEPARTMENT Plannlng Dlvlsion - 7700 Markol Boulevard Malllng Addrcss - P.O. Box 147, Chanhassan, MN 55317 Phono: (952) 227-1 100 I Faxi lg52') 227-1110 CITY OI'CIIAI{IIASSII{ I APPLICATION FOR DEVELOPMENT REVIEW r"r*,1i t lJ.r c"0".€b-r-Etr. 6oo,yRa,r.wSubmlttd Oato: tr tr (Rd"r ,o th. Wppd.lo /4pplb.tb, d,€crrfst tor nqlhcd iubtffiol fu7t,t/tbn lhat l,l/,;/st ffinp',4/y N, .*dhn) tr Comprehenslvs Plan Amendmont........E Mlnor MUSA llne fo. falllng on-slte soxrars ..... E Clmdltonal Uss Permlt (CUP) lJ Slngle-Famlly RssHence,...........,...E Atl othsrs......,.. E lnterlm Uae Permlt (lUP) E ln cor:runctlon dth Shgb-Famlly Re€ldonco..E Nt ot]rere.........,..,.,..,..,,.,..,,.,.......... $750 $100 $500 E Slgn Plan Rev|ew............................,....-.--..,.......$150 E Slt6 Plan Revlew (sPR)Admlnlstrallvs.,,.,,.. ,-........ $100 CommerciaUlndusLlal Dlstdcls'..,........,, -....... $500 Sezonlno (REZ) $(n"n'nio uritt o.volopment (PUD)..............,... U Mlnor Amondmont to oxlstlng PUD Ll All Othars......,.. Plus 310 por 1,000 Equaro t6€t of bulHlng ar€a: (80,000 thousand squaro fost) 'krdud..unbor of illthg .rtdry.: _ 'ln*rdo nq .roaa0{firdoy!€a: Rosl&nfial DbUlcE .-.......3500 Plus $5 per dwelllng unlt ( udts) E subdMston (suB) Cmato S lols or l6ss ---..,8300 CtBate ovsI 3 lot8,..-..,....-,-..--8600 + $16 pgI lot[_ lots) Metes & Bounds (2 lots)..................,.....--.-,..$300 Comolldatg Lol!,,.. ,--,....0150 Lot Lhe AdJustment........................,.,.,..,.........$150 Flnal P1at,.....,......,.. *.-... $700 (lndudes $450 egcrow for atlorney costs)' 'Add0ooa! 6r.row mly t nqrr.d ftr olhar apdo*.r. lhaoJgh lho do\,sloFtror{ conlllcl E Wotland Alteratlon Permlt (WAP) trtr All Othors Single-Famlly Rosldsnce I Vacatlon of EasemantsrRlght-ot-way (VAc)........ t30o G tli onC rEcor&lo fu.. rnylpply) (vartance Uen)........,..,....,....,.............------.-. $200 9600 $100 $325 s425 $325 $425 trtr I Zomg eppoat. I Zonhg OrOinance Amondmont (ZoA)....,.....,,.,... llglE: Wholl multlpl..ppllo.tlom !r! procattrd corcuntr ly, lh. apptopdlto f.o lhdl b. oh.,g.d tor.a.h .ppllcatlon. Use Permit Vadancs Eaaements (_ easements) $150 $275 $100 E500 {Property Owners' Llst wlthln 600' (ctty b g.rl€ ato rn.I p(}lpCtcatton n .tho).............. .,... i3 per address I elcrow for neaorahg Documents (chock aI hatE Cordltonal Uso Pomlt E VacaUon E Metss & Bornds SuMMslon (3 docs.) trtr Section 1; Application Type (check all that apply) I Section 2: Required lnformation Description of Proposal: propotty Addrsss or 1_o""11*. NE comer of Flylng Ooud & Greal Plalns Blvd Parcol #:L6gal Descrlptlon:Lot 1&2 of Paws, Claws & l-loovas Additlon Total Acr6ag6:8.33 Wstlands PrBsent? E Yes B tto Present Zor ng:Frlngo Buslness Dlstrlcl (BF)Roqu6sl6d Zonlng:MOil6 Prosont Land Uso Doslgnatlon:€dgggDt R.quosbdLandUeor"dg@ Exlstlng Us6 of Property:Vacant Ech6ck box lf s€parate nanallve ls attached.IAN 2I 2022 CHANHASSEN PI,AIJNING DEPT D Btr f_ addresses) psr documont Slte Plan Agrosment 477 Section 3: Property Owner and Appllcant lnformation ArrLiCAii I OTiiErl TiiAN PROPERTY OWNER: ln slgning thls appllcatlon, l, as appllcant, represenl to havo oblalned authorizatlon from tho properly own€r to flle thls appllcallon. I agroo to bo bound by condilions otapproval, subject only lo tho rlght to object Etthe hsarings on lhs application or during the appaal perlod. lf ihis appllcatlon his not been signed by tha proPsr9 ownor, I have attached saparate documenlatlon of full legal capaclty to lile th6 appllcatton. Thls appliiation - should bo Proe,ossod ln my name and I am the party whom thg Cily should contact regardlng-any matter podainlng to thls application. I wlll ksop myself ln ormod of tho doadllnes for submlssion of mat€rlal and th6 frogiess of tliis applidtbn. I funhsr undsrstrand that additlonalfees may be charged for consultlng fses, fsaslblllty studles, etc. wlth an sstimale prlor to any euthorlzallon to procsed with the study. I certlfy that the lnformatlon and exhlblts submllted are true and conect. Name:RSI Marina Address:'1533 West 3rd Ave clvstatszip: shakopoo, MN 55379 Celli Fax:Emall:rslb mall.com Slgnatu16: 6on1""1. Rob SchsEle Phone: (952) 23&2084 (012)839e990 Date:/-)S -)o 2e- PROPERTY OUVI,IER: ln signlng lhls appllcatlon, l, as property owner, have full legal capaclly to, and h€reby do, authorJze tho llling or lhls appllc€tlon. I undsrstand lh€t condltlons ol approval aro blndlrE and agraa to be bound by lhose condltlons, subject only to the rlght to oblect at ths hsarings ff during lhe appsal psrlods. I wlll keop myself lnform8d of the deadllnss for submlsslon of materlal and ths progrose of thls appllcation. I furthgr und8rsland that addlllonal fses may bs clrarged for consulllng foes, faaslblllty studlss, 6tc, w{th an estimats prlor to any authorlzatlon lo proceed wlth the study. I c€rtfy that the lnformatlon and exhibits submlttsd aro kuo and conscl. Nams:Nancy Blood lorlContact: Phone:Addross:P.O. Box 9,{ City/Slate/Zip: Shakopae Email:zt4 o e Signaturs: Name: PROJECT ENGINEER (r appflcabls) James R Hlll, lnc 2999 W. Co Rd 42 City/Stats/Zlp:Bumsvllle, MN 55306 Jgcoopor@rhlnc.comEmail: 6on1r"1. Joel Coopar Phone: (952) 890{044 Cell: Fax: (612) 508-6480 Address: Thls appllcatlon must be oompleted ln full and must bo accomparled by all information and plans raqtlrad by applicable City Ordlnance provisions, Befor€ llling lhis applicallon, refar lo th8 approprlate Applicatlon Checklist and confor wlth thB Plannlng Dsparlmont lo determlne the spsdflc ordlmnco and appllcable procodwal requkom€nts and fsss. A dat€rmlnatlon of complstoness of tho appllcatlon shall be made within 1 5 business days of application submlttal. A writton notco of applicatlon dsficloncies shall bo mallsd to the appllcant withln 15 buslness days ot applicatlon. Who should rscslve coplss of staff roports?rothor Contact lnformallon: Nam6:Property OwIrer Vla: E Emall E Maflod Papor Copy Malled Paper Copy Malled Paper Copy Mallsd Papor Copy Address: City/Statezlp: Emall: INSTRUCTIONS TO APPLICANT: Complela all necossary fonn llelds, then select SAVE FORM to save a copy to tour dovlco. PRINT FORM and dsllvor to olty along wlth requlrod documents and paymont. SUBMTT FORM to send E dlgltal copy to th6 dty br processlng. SAVE FORII!PRINT FORM Appllcant Ma I Emall IEnglneer Ma: E Emall flohet. Via: E Emall E cellt ?f z. 2-5o - ? Z// Eo'' - oate. /- 78.?A Section 4: Nolirication lnfornlalion trtrtr E SUBillII FORM 478 1533 west 3rd ave Shakopee MN 55379 Site Address: 10520 Great Plains, Chanhassen, MN January 28, 2022 RSI Marine is a full service boat storage and Marina owner (Carribean Marina Lake Minnetonka). Storage locations are scattered around the Twin Cities. We are proposing four buildings 20,000 each with an estimated 80,000 square feet of buildings. We are proposing tilt up panels and other high quality finishes on all visible sides of the property. These buildings will be used for indoor boat storage until city sewer service is extended to the property. There will be no outside storage nor will there be any Residential use in the complex. The site will have video security, gate and fence. This site will have minimal traffic and noise because of the use. Site lighting will be downcast and minimal with almost nothing at the property lines. No hazardous waste material storage is allowed. No exterior storage is allowed on the site. We do not have any trash receptacles allowed outside. This use will in our opinion be an exceptional interim use until city sewer is extended. At that point we feel the “market ” for commercial/retail will be stronger here due to the market forces that will push the extension of city services. At this point we will work with Commercial Real Estate professionals to convert these buildings to other uses that align with the Comp Plan and the market. In the interim we will be able to enhance the property thus making the entire area more desireable. Upon final development of this project once city services are extended we feel it will be valued at over $200psf when complete. We would like to thank you for your consideration of our project. 479 Rob Schatzle RSI Marine Rob@rsimarine.com 1533 West 3rd Ave Shakopee, MN 55379 website www.rsimarine.com 480 SB-1 llllllllllllllllllllllllllllllllllll481 SB-1 482 483 484 485 BEARINGS ARE BASED ON THE SOUTHEASTLINE OF LOT 2, BLOCK 1, PAWS CLAWS ANDHOOVES ADDITION WHICH IS ASSUMED TOHAVE A BEARING OF S 71°41'29" W.DENOTES FOUND OPEN 1/2 INCH IRON MONUMENTDENOTES SET 1/2 INCH BY 14 INCH IRON MONUMENTWITH CAP MARKED R.L.S. NO. 47481DENOTES FOUND JUDICIAL LANDMARKERDENOTES FOUND RIGHT OF WAY MONUMENTDENOTES CARVER COUNTY MONUMENTDRAINAGE AND UTILITY EASEMENTS BEING10 FEET IN WIDTH, UNLESS OTHERWISEINDICATED, ADJOINING LOT LINES, ANDBEING 10 FEET IN WIDTH, UNLESSOTHERWISE INDICATED, ADJOINING RIGHTOF WAY LINES, AS SHOWN ON THE PLAT.DRAINAGE AND UTILITY EASEMENTSARE SHOWN THUS:VICINITY MAPDRAWN BYDATEREVISIONSPL011CAD FILESS.GZJPROJECT NO.SHEET 1 OF 1PROPERTY DESCRIPTIONRSI MARINE ST. 0ICHAEL 0INNESOTA PRELIMINARY PLAT FORPCH Development, LLC WEST C.R. S8ITE 1 B8RNSVILLE 0N PHONE .. PKDPSWRQ#MUKLQF.FRP PLANNERS EN*INEERS S8RVEYORS ZZZ.MUKLQF.FRP James R. Hill, Inc.Lot 1, BLock 1, PAWS CLAWS AND HOOVES ADDITION, Carver County, Minnesota,Excepting Parcel 1C and Parcel 1D as shown on CARVER COUNTY RIGHT OF WAY PLATNO. 29, Carver County, Minnesota.andLot 2, BLock 1, PAWS CLAWS AND HOOVES ADDITION, Carver County, Minnesota,Excepting Parcel 1A and Parcel 1B as shown on CARVER COUNTY RIGHT OF WAY PLATNO. 29, Carver County, Minnesota.486 SB-1 llllllllllllllllllllllllllllllllllll487 ESTIMATED EROSION AND SEDIMENT CONTROL QUANTITIES RSI MARINE - CHANHASSEN, MN TYPE OF PROJECT: COMMERCIAL DEVELOPMENT TYPE OF WORK: Mass Grading, Utility and Street Construction, Paving. Subsequently, Joint Trench and Home construction will occur. TOTAL PLATTED AREA: 8.33 AC TOTAL DISTURBED AREA: 6.26 AC PROPOSED (DESIGN) IMPERVIOUS AREA:2.83 AC SPECIAL WATERS: The site is NOT within a 1-mile radius of a special or impaired water. CONSTRUCTION PHASING The project is expected to be constructed in three phases, with mass grading occurring during one construction season. Mass grading is anticipated to be completed within 4 weeks from commencement of work. Utility and street construction is anticipated to be completed within 4 weeks from commencement of work. POTENTIONAL FOR EROSION AND DISCHARGE OF SEDIMENT As the site will be stripped of topsoil and vegetation for a period of several weeks during construction, the potential for erosion will increase. The overall gradients on the site are relatively low. The street subcut will serve as temporary sediment basins during construction. The project is primarily cut, and therefore perimeter erosion will flow inward towards the project. The risk of discharge of sediment off of the site is low, due to the grade orientation and design. The highest potential for discharge off the site is from the street entrance. Contractor will be required to manage completion of 3:1 slopes such that soil exposure is minimized. After excavation and embankments are completed, slopes shall be re-spread with topsoil, the slope grades certified, and erosion blanket installed as per the plan. Contractor shall coordinate these steps to be carried out in a timely manner. EROSION CONTROL BMPs The construction plans anticipate the use of, but are not limited to, the following Erosion Control BMPs: 1.Perimeter delineation to minimize disturbed areas 2.Temporary Rock Construction Entrance 3.Temporary straw mulch as needed. 4.Seed and mulch/sod 5.Erosion Control Blanket 6.Minimize active or disturbed work areas 7.Horizontal slope grading 8.Turf Reinforcement Mat SEDIMENT CONTROL BMPs The construction plans anticipate the use of, but are not limited to, the following Sediment Control BMPs 1.Sediment traps constructed in street subcut 2.Rock filter dikes in street subcut 3.Utilize permanent stormwater basin as Temporary Sediment Basin 4.Silt Fence at project perimeter or toe of slopes 5.Inlet protection on existing catch basins 6.Inlet protection on existing culverts 7.Inlet protection after utility construction 8.Linear control along back of new curb and gutter (sod, bioroll, or silt fence) 9.Routine street sweeping adjacent to construction entrance. 10.Ditch checks Refer to plans for designated locations of BMPs, details and implementation notes. BASIN AND TRAP DEWATERING BMPs Should the need arise for basin or trap dewatering, contractor shall utilize a floating skimmer pump intake, such that the water is drawn from the surface of the basin. Pumped effluent shall not be discharged into Surface Waters in a turbid state. Turbid effluent shall be filtered with mechanical devices, chemical filtering, or a combination thereof, to a state of 50 NTUs or less. STABILZATION BMPs The construction plans anticipate the use of, but are not limited to, the following Stabilization BMPs: 1.After lot pads are grade certified, permanent seed and mulch can be applied, generally from the front of the building pad, extending to the rear of the lot (areas where no further utility construction is anticipated.) 2.After 3:1 slopes on lots are certified, permanent seed and erosion control blanket can be applied. 3.Rip rap at pipe outfalls 4.Permanent seed and erosion control blanket on basin slopes after grade certified. 5.After curbs are backfilled, apply permanent seed and mulch to remaining building pads and boulevard area not already stabilized. 6.Sod placement, as appropriate. POLLUTION CONTROL BMPs 1.Fueling: A fixed fueling station is not anticipated. Contractor will be required to implement BMPs for onsite re-fueling of equipment. 2.Concrete Washout: A suggested washout area will be specified on the plan. The developer has the ability to adjust location or to provide alternative washout containment. 3.There is not an anticipated need for storing chemicals, paints, solvents or other potentially toxic or hazardous materials on site. SEED & MULCH SPECIFICATIONS Seed placed for permanent cover or final stabilization requires 6” minimum topsoil cover. Exception: Infiltration basins - see basin details for soil type). Multiple site visits will be required to accommodate permanent or temporary stabilization as required during the phases of construction. (1) General Seed & Mulch A.Seed: MNDOT 25-141 at a rate of 59 lb/acre B.Fertilzer: Type 3 slow release 10-10-10 at a rate of 200 lb/acre C.Mulch: MNDOT Type 1 at a rate of 2 tons/acre (2)Temporary Cover Crop (Ponding/Infiltration/Adjacent Slope Areas) A.Seed: MNDOT 21-112 at a rate of 100 lb/acre B.Fertilzer: Type 3 slow release 10-10-10 at a rate of 200 lb/acre C.Mulch: MNDOT Type 3 at a rate of 2 tons/acre (3)Hydro-Seeding (Stockpile) A.Seed: MNDOT 22-111 Seed & Type Hydraulic Mulch at a rate of 10 lb/1000 gal B.Fertilzer: Type 3 slow release 10-10-10 at a rate of 50 lb/1000 gal C.Mulch: Type Hydraulic Mulch at a rate of 350 lb/1000 gal D.Water: 875 gal/1000 gal E.Apply at 6000 gal of Slurry per acre (4) Stormwater Basins (Aquatic Bench up to HWL) A.Seed: MNDOT 33-261 at a rate of 14.5 lb/acre B.Fertilzer: Type 3 slow release 10-10-10 at a rate of 200 lb/acre C.Mulch: MNDOT Type 3 at a rate of 2 tons/acre INSPECTION AND MAINTENANCE OF BMPs Routine Inspection 1.Rock Entrance - Inspect weekly. If rock becomes filled with sediment and tracked material to the extent the purpose ceases to function, remove the contaminated rock and replace with new rock. 2.Silt fence - Inspect weekly, particularly for damaged sections, breaches, down-gradient areas, flow concentration points, scour areas and sections adjacent to sensitive areas. Where capacity is filled to more than 50% of depth, sediment shall be removed to restore capture capacity. 3.Sediment traps and basins - Inspect weekly. Where capacity is filled to more than 50% of depth, sediment shall be removed to restore capture capacity within 72 hours of discovery. 4.Inlet Protection - Inspect weekly or more frequently as needed after multiple rainfalls less than 0.5”. Verify intake capacity is not compromised. Where capacity is filled to more than 50% of depth, sediment shall be removed to restore capture capacity. 5.Inspect other site specific BMP's on a weekly basis minimum. Rain Event Inspection - Mandatory, within 24 hours after a rain event 0.5” or greater. Complete all items associated with Routine Inspection. Furthermore, inspect site for breaches, failures, scours and gullying. Take corrective actions as necessary to restore functionality to the BMP's. If a given situation is discovered to be prone to repetitive failure, advise the Engineer and Contractor for SWPPP and BMP amendments. ADDITIONAL SWPPP NOTES 1.All Erosion and Sediment Control facilities shall be maintained by the contractor during the construction operations. Any temporary facilities which are to be removed as called for on these plans and specifications shall be removed by the contractor at the time directed by the engineer. The contractor shall then restore the subsequently disturbed areas in accordance with these plans and specifications. 2.Wherever practical and feasible, the contractor shall protect and preserve existing natural trees, grass and other vegetative cover in effort to provide natural buffering and filtering of runoff. 3.Contractor shall be adaptable in adjusting construction schedules in anticipation of weather forecasts of precipitation, in order to minimize risk of erosion and sediment transport. 4.It is the responsibility of the contractor to keep public streets, travel ways, parking lots and trails utilized for ingress to and egress from the construction site free of dirt, sediment and debris, resulting from construction activity. Cost for this shall be considered incidental to the contract. 5.Adequate control of dust shall be maintained by the contractor. Cost for dust control shall be considered incidental to the contract. ADDITIONAL SWPPP NOTES (continued) 6. Perimeter controls shall not be removed until final stabilization of areas draining toward the control devices. 7. When temperatures do not exceed 40 degrees F, areas that require seed and mulch stabilization shall be dormant seeded. Application rate shall be two times the normal rate. No dormant seeding shall be done on ice or snow greater than 2” in depth. 8. Any areas that were seeded that do not achieve 70% coverage shall be reseeded at the contractor's expense, where coverage limitation is caused by lack of seed germination and growth. MPCA STORMWATER PERMIT - RESPONSIBILITY The Contractor will be required to become the Permittee for the project, until final stabilization and transfer of responsibility is completed. Transfer of responsibility shall be completed with the Permit Modification Form. OWNER: ROB SCHATZLE - RSI MARINE - 952-233-2084 PERMITTEE: TBD OPERATOR(S): TBD OTHER CONTACTS ENGINEER: JOEL G. COOPER, P.E., - James R. Hill, Inc. - 952-890-6044 TRAINING REQUIREMENTS JOEL G. COOPER, P.E. DESIGN OF CONSTRUCTION SWPPP (CERTIFICATION(2020-2023)) UNIVERSITY OF MINNESOTA INSTRUCTOR: JOHN CHAPMAN LGU CONTACT: CHARLES HOWLEY - CHANHASSEN - 652-227-1169 MPCA COMPLIANCE: JOSH NORMAN - MPCA - 651-757-2389 The Contractor shall follow the implementation sequence as described on these plans. Amendments shall be made as site conditions change. Amendments shall be proposed by contractor and reviewed by the engineer. All BMP's selected and implemented shall be appropriate for the time of year, the current site conditions and for the estimated duration of use. These plans shall be considered part of the project SWPPP. A copy of the SWPPP shall remain on site throughout active construction. 488 489 1.1 Permit Coverage. [Minn. R. 7090] 1.2 This permit is required for construction activity that results in land disturbance of equal to or greater than one (1) acre or if a project is part of a common plan of development or sale that ultimately will disturb greater than one (1) acre, and authorizes, subject to the terms and conditions of this permit, the discharge of stormwater associated with construction activity. [Minn. R. 7090] 1.3 Construction activity covered by this permit cannot commence until coverage under this permit is effective as described in item 3.3 through 3.4 or, if applicable, until the Minnesota Pollution Control Agency (MPCA) has issued an individual National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) construction stormwater permit for the project. [Minn. R. 7090] 1.4 This permit covers all areas of the State of Minnesota except land wholly within the boundaries of a federally recognized Indian Reservation owned by a tribe or a tribal member or land held in trust by the federal government for a tribe or tribal member. [Minn. R. 7090] 1.5 Coverage under this permit is not required when all stormwater from construction activity is routed directly to and treated by a "treatment works," as defined in Minn. Stat. Sect. 115.01, subd. 21, operated under an individual NPDES/SDS permit with a Total Suspended Solids (TSS) effluent limit. [Minn. R. 7090] 1.6 This permit covers ongoing projects covered under any previous construction stormwater permit that are not complete on the issuance date of this permit. Permittees must either remain in compliance with the previous permit and terminate coverage within 18 months of the issuance date of this permit or comply with this permit, including updating the Stormwater Pollution Prevention Plan (SWPPP), within the 18- month period. Permittees of previously permitted projects are not required to incorporate any additional requirements regarding the permanent stormwater treatment system included in this reissued permit. [Minn. R. 7090] 1.7 Coverage for projects that extend beyond the expiration date of this permit remains effective for a grace period covering project completion and Notice of Termination (NOT) submittal. If Permittees cannot complete projects during the grace period, the MPCA will extend coverage under the next permit and permittees must comply with the requirements of the new permit including updating the SWPPP. Permittees are not required to follow changes to the permanent stormwater treatment section of the next permit. [Minn. R. 7090] 2.1 Prohibitions and Limitations of Coverage. [Minn. R. 7090] 2.2 The owner must develop a complete and accurate SWPPP that complies with item 5.2 prior to submitting the application for coverage and starting construction activity. Failure to prepare a SWPPP prior to submitting the application may result in permit revocation. [Minn. R. 7090] 2.3 This permit prohibits discharges of any material other than stormwater treated in compliance with this permit and discharges from dewatering or basin draining activities in accordance with Section 10. Prohibited discharges include, but are not limited to, wastewater from washout of concrete, stucco, paint, form release oils, curing compounds and other construction materials, fuels, oils, or other pollutants used in vehicle and equipment operation and maintenance, soaps or solvents used in vehicle and equipment washing and maintenance, and other hazardous substances or wastes. [Minn. R. 7090] 2.4 This permit does not authorize stormwater discharges related to the placement of fill into waters of the state requiring local, state or federal authorizations (such as U.S. Army Corps of Engineers Section 404 permits, Minnesota Department of Natural Resources (DNR) Public Waters Work permits or local governmental unit (LGU) Wetland Conservation Act replacement plans or determinations). [Minn. R. 7090] 2.5 This permit does not authorize stormwater discharges associated with industrial activity except for construction activity. Permittees must obtain coverage for discharges associated with industrial activity under a separate NPDES/SDS permit once day-to-day operational activities commence even if construction is ongoing. [Minn. R. 7090] 2.6 This permit does not authorize discharges from non-point source agricultural and silvicultural activities excluded from NPDES permit requirements under 40 CFR pt. 122.3(e). [Minn. R. 7090] 2.7 This permit does not authorize stormwater discharges to Prohibited, Restricted, Special or Impaired waters unless permittees follow the additional stormwater requirements in Section 23. [Minn. R. 7090] 2.8 This permit does not replace or satisfy any environmental review requirements including those under the Minnesota Environmental Policy Act or the National Environmental Policy Act. The owner must verify completion of any environmental review required by law, including any required Environmental Assessment Work Sheets or Environmental Impact Statements, Federal environmental review, or other required review prior to applying for coverage under this permit. If any part of your common plan of development or sale requires environmental review, coverage under this permit cannot be obtained until such environmental review is complete. [Minn. R. 7090] 2.9 This permit does not replace or satisfy any review requirements for discharges adversely impacting State or Federally designated endangered or threatened species or a designated critical habitat. The owner must comply with the National Historic Preservation Act and conduct all required review and coordination related to historic preservation, including significant anthropological sites and any burial sites, with the Minnesota Historic Preservation Officer. [Minn. R. 7090] 2.10 This permit does not authorize discharges to wetlands unless the permittee complies with the requirements in Section 22. [Minn. R. 7090] 3.1 Application and Coverage Effective Date. [Minn. R. 7090] 3.2 The owner and operator must submit a complete and accurate on-line application with the appropriate fee to the MPCA for each project that disturbs one (1) or more acres of land or for a common plan of development or sale that will ultimately disturb one (1) or more acres. [Minn. R. 7090] 3.3 For projects or common plans of development or sale that disturb less than 50 acres or do not discharge stormwater within 1 mile (aerial radius measurement) of a special or impaired water, permittees do not need to submit the SWPPP with the application. Permit coverage for these projects is effective upon application and completing the payment process. [Minn. R. 7090] 3.4 For certain projects or common plans of development or sale disturbing 50 acres or more, the complete SWPPP must be included with the application and submitted at least 30 days before the start of construction activity. This applies if there is a discharge point on the project within one mile (aerial radius measurement) of, and flows to, a special water listed in item 23.3 through 23.6 or an impaired water as described in item 23.7. Permit coverage for these projects is effective upon submitting the application and complete SWPPP, completing the payment process and receiving a determination from the MPCA that the review of the SWPPP is complete. The determination may take longer than 30 days if the SWPPP is incomplete. If the MPCA fails to contact the permittees within 30 days of application receipt, coverage is effective 30 days after completing the payment process. [Minn. R. 7090] 3.5 The application requires listing all persons meeting the definition of owner and operator as permittees. The owner is responsible for compliance with all terms and conditions of this permit. The operator is responsible for compliance with Sections 3, 4, 6-22, 24 and applicable requirements for construction activity in Section 23. [Minn. R. 7090] 3.6 Permittees will receive coverage notification in a manner determined by the MPCA. [Minn. R. 7090] 3.7 For construction projects where the owner or operator changes (e.g., an original developer sells portions of the property to various homebuilders or sells the entire site to a new owner), the current owner and the new owner or operator must submit a complete permit modification form provided by the MPCA. The current owner and the new owner or operator must submit the form prior to the new owner or operator commencing construction activity or no later than 30 days after taking ownership of the property. [Minn. R. 7090] 3.8 For construction projects where the owner or operator changes, the current owner must provide a SWPPP to the new owner and operator that specifically addresses the remaining construction activity. The new owner or operator can implement the original SWPPP, modify the SWPPP, or develop a new SWPPP. Permittees must ensure their activities do not render another party's erosion prevention and sediment control BMPs ineffective. [Minn. R. 7090] 4.1 Termination of Coverage. [Minn. R. 7090] 4.2 Permittees must submit a NOT within 30 days after all termination conditions listed in Section 13 are complete. [Minn. R. 7090] 4.3 Permittees must submit a NOT within 30 days after selling or otherwise legally transferring the entire site, including permit responsibility for roads (e.g., street sweeping) and stormwater infrastructure final clean out, or transferring portions of a site to another party. The permittees' coverage under this permit terminates at midnight on the submission date of the NOT. [Minn. R. 7090] 4.4 Permittees may terminate permit coverage prior to completion of all construction activity if they meet all of the following conditions: a. construction activity has ceased for at least 90 days; and b. at least 90 percent (by area) of all originally proposed construction activity has been completed and permanent cover has been established on those areas; and c. on areas where construction activity is not complete, permanent cover has been established; and d. the site complies with item 13.3 through 13.7. After permit coverage is terminated under this item, any subsequent development on the remaining portions of the site will require permit coverage if the subsequent development itself or as part of the remaining common plan of development or sale will result in land disturbing activities of one (1) or more acres in size. [Minn. R. 7090] 4.5 Permittees may terminate coverage upon MPCA approval after submitting information documenting the owner cancelled the project. [Minn. R. 7090] 5.1 Stormwater Pollution Prevention Plan (SWPPP) Content. [Minn. R. 7090] 5.2 The owner must develop a SWPPP. The SWPPP must include items 5.3 through 5.26. [Minn. R. 7090] 5.3 The SWPPP must incorporate specific Best Management Practices (BMP) used to comply with the requirements of this permit. [Minn. R. 7090] 5.4 The SWPPP must include a narrative describing the timing for installation of all erosion prevention and sediment control BMPs and a description of the permanent stormwater treatment systems. [Minn. R. 7090] 5.5 The SWPPP must include the location and type of all temporary and permanent erosion prevention and sediment control BMPs along with procedures used to establish additional temporary BMPs as necessary for the site conditions during construction. Standard details and/or specifications for BMPs must be included in the final plans and specifications for the project. [Minn. R. 7090] 5.6 The SWPPP must include the calculations and other information used for the design of temporary sediment basins and any of the permanent stormwater treatment systems required in Section 15. [Minn. R. 7090] 5.7 The SWPPP must include estimated quantities anticipated at the start of the project for the life of the project for all erosion prevention and sediment control BMPs (e.g., linear feet of silt fence or square feet of erosion control blanket). [Minn. R. 7090] 5.8 The SWPPP must include the number of acres of impervious surface for both pre- and post-construction. [Minn. R. 7090] 5.9 The SWPPP must include a site map with existing and final grades, including drainage area boundaries, directions of flow and all discharge points where stormwater is leaving the site or entering a surface water. The site map must indicate the areas of steep slopes. The site map must also include impervious surfaces, soil types and locations of potential pollutant-generating activities as identified in Section 12. [Minn. R. 7090] 5.10 The SWPPP must include a map of all surface waters, existing wetlands, and stormwater ponds or basins that can be identified on maps such as United States Geological Survey 7.5 minute quadrangle maps, the National Wetland Inventory map or equivalent maps and are within one mile (aerial radius measurement) from the project boundaries that will receive stormwater from the construction site, during or after construction. The SWPPP must identify if the surface waters are special or impaired waters. [Minn. R. 7090] 5.11 The SWPPP must include a site map showing construction activity areas that are adjacent to and drain to Public Waters for which the DNR has promulgated "work in water restrictions" during specified fish spawning time frames. [Minn. R. 7090] 5.12 Permittees must identify locations of 50' buffer zones as required in item 9.17 and 100' permanent buffer zones as required in item 23.11, on plan sheets in the SWPPP. [Minn. R. 7090] 5.13 If permittees determine compliance with the following requirements is infeasible, they must document the determination in the SWPPP: a. temporary sediment basins as described in Section 14; and b. for linear projects, if the permanent stormwater treatment system cannot be constructed within the right-of-way, a reasonable attempt must be made to obtain additional right-of-way (item 15.9); and c. buffer zones as described in item 9.17 and item 23.11. [Minn. R. 7090] 5.14 If permittees determine that a temporary sediment basin is infeasible as described in item 14.10, the SWPPP must describe the alternative BMPs used. [Minn. R. 7090] 5.15 Where systems cannot meet the full volume reduction requirement on site, (e.g., the site has infiltration prohibitions, see item 16.14 through item 16.21) the permittee must document the reasons in the SWPPP. [Minn. R. 7090] 5.16 The SWPPP must include any stormwater mitigation measures proposed to be part of the final project in any environmental review document, endangered species review, archeological or other required local, state or federal review conducted for the project. For purposes of this permit, mitigation measures means actions necessary to avoid, minimize, or mitigate for impacts related to erosion prevention, sediment control, the permanent stormwater treatment system, pollution prevention management measures and discharges associated with the project's construction activity. [Minn. R. 7090] 5.17 The SWPPP must describe the methods used for permanent cover of all exposed soil areas. [Minn. R. 7090] 5.18 Permittees must identify the locations of areas where construction will be phased to minimize the duration of exposed soil areas in the SWPPP. [Minn. R. 7090] 5.19 For projects with a discharge point on the project within one (1) mile (aerial radius measurement) of and which flows to an impaired water, permittees must identify the impaired water(s), and any United States Environmental Protection Agency (USEPA)-approved Total Maximum Daily Load (TMDL) for the pollutant(s) or stressor(s) described in item 23.7. Permittees' identification must include those TMDLs approved at any time prior to permit application submittal and are still in effect. [Minn. R. 7090] 5.20 Permittees must document in the SWPPP, all trained individuals identified in item 21.2. Documentation must include: a. names of personnel required to be trained; and b. dates of training and name of instructor(s) and entity providing training; and c. content of training course. If permittees do not know the names of the individuals at the time of application, the permittees must ensure they document training before construction activity commences. [Minn. R. 7090] 5.21 The SWPPP must identify a person knowledgeable and experienced in the application of erosion prevention and sediment control BMPs who will coordinate with all contractors, subcontractors, and operators on-site to oversee the implementation of the SWPPP. [Minn. R. 7090] 5.22 The SWPPP must describe any specific chemicals and chemical treatment systems used for enhancing the sedimentation process and how it achieves compliance with item 9.18. [Minn. R. 7090] 5.23 The SWPPP must identify the person(s), organizations, or entities responsible for long-term operation and maintenance of permanent stormwater treatment systems. [Minn. R. 7090] 5.24 The SWPPP must describe methods to minimize soil compaction and preserve topsoil. Minimizing soil compaction is not required where the function of a specific area dictates compaction. [Minn. R. 7090] 5.25 The SWPPP must include any site assessments for groundwater or soil contamination required in item 16.15. [Minn. R. 7090] 5.26 The SWPPP must account for the following factors in designing temporary erosion prevention and sediment control BMPs: a. the expected amount, frequency, intensity, and duration of precipitation; and b. the nature of stormwater runoff and run-on at the site, including factors such as expected flow from impervious surfaces, slopes, and site drainage features; and c. the stormwater volume, velocity, and peak flowrates to minimize discharge of pollutants in stormwater and to minimize channel and streambank erosion and scour in the immediate vicinity of discharge points; and d. the range of soil particle sizes expected to be present. [Minn. R. 7090] 6.1 SWPPP Amendments. [Minn. R. 7090] 6.2 One of the individuals described in item 21.2.a or item 21.2.b or another qualified individual must complete all SWPPP changes. Changes involving the use of a less stringent BMP must include a justification describing how the replacement BMP is effective for the site characteristics. [Minn. R. 7090] 6.3 Permittees must amend the SWPPP to include additional or modified BMPs as necessary to correct problems identified or address situations whenever there is a change in design, construction, operation, maintenance, weather or seasonal conditions having a significant effect on the discharge of pollutants to surface waters or groundwater. [Minn. R. 7090] 6.4 Permittees must amend the SWPPP to include additional or modified BMPs as necessary to correct problems identified or address situations whenever inspections or investigations by the site owner or operator, USEPA or MPCA officials indicate the SWPPP is not effective in eliminating or significantly minimizing the discharge of pollutants to surface waters or groundwater or the discharges are causing water quality standard exceedances (e.g., nuisance conditions as defined in Minn. R. 7050.0210, subp. 2) or the SWPPP is not consistent with the objectives of a USEPA approved TMDL. [Minn. R. 7050.0210] 7.1 BMP Selection and Installation. [Minn. R. 7090] 7.2 Permittees must select, install, and maintain the BMPs identified in the SWPPP and in this permit in an appropriate and functional manner and in accordance with relevant manufacturer specifications and accepted engineering practices. [Minn. R. 7090] 8.1 Erosion Prevention Practices. [Minn. R. 7090] 8.2 Before work begins, permittees must delineate the location of areas not to be disturbed. [Minn. R. 7090] 8.3 Permittees must minimize the need for disturbance of portions of the project with steep slopes. When steep slopes must be disturbed, permittees must use techniques such as phasing and stabilization practices designed for steep slopes (e.g., slope draining and terracing). [Minn. R. 7090] 8.4 Permittees must stabilize all exposed soil areas, including stockpiles. Stabilization must be initiated immediately to limit soil erosion when construction activity has permanently or temporarily ceased on any portion of the site and will not resume for a period exceeding 14 calendar days. Stabilization must be completed no later than 14 calendar days after the construction activity has ceased. Stabilization is not required on constructed base components of roads, parking lots and similar surfaces. Stabilization is not required on temporary stockpiles without significant silt, clay or organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) but permittees must provide sediment controls at the base of the stockpile. [Minn. R. 7090] 8.5 For Public Waters that the Minnesota DNR has promulgated "work in water restrictions" during specified fish spawning time frames, permittees must complete stabilization of all exposed soil areas within 200 feet of the water's edge, and that drain to these waters, within 24 hours during the restriction period. [Minn. R. 7090] 8.6 Permittees must stabilize the normal wetted perimeter of the last 200 linear feet of temporary or permanent drainage ditches or swales that drain water from the site within 24 hours after connecting to a surface water or property edge. Permittees must complete stabilization of remaining portions of temporary or permanent ditches or swales within 14 calendar days after connecting to a surface water or property edge and construction in that portion of the ditch temporarily or permanently ceases. [Minn. R. 7090] 8.7 Temporary or permanent ditches or swales being used as a sediment containment system during construction (with properly designed rock-ditch checks, bio rolls, silt dikes, etc.) do not need to be stabilized. Permittees must stabilize these areas within 24 hours after their use as a sediment containment system ceases. [Minn. R. 7090] 8.8 Permittees must not use mulch, hydromulch, tackifier, polyacrylamide or similar erosion prevention practices within any portion of the normal wetted perimeter of a temporary or permanent drainage ditch or swale section with a continuous slope of greater than 2 percent. [Minn. R. 7090] 8.9 Permittees must provide temporary or permanent energy dissipation at all pipe outlets within 24 hours after connection to a surface water or permanent stormwater treatment system. [Minn. R. 7090] 8.10 Permittees must not disturb more land (i.e., phasing) than can be effectively inspected and maintained in accordance with Section 11. [Minn. R. 7090] 9.1 Sediment Control Practices. [Minn. R. 7090] 9.2 Permittees must establish sediment control BMPs on all downgradient perimeters of the site and downgradient areas of the site that drain to any surface water, including curb and gutter systems. Permittees must locate sediment control practices upgradient of any buffer zones. Permittees must install sediment control practices before any upgradient land-disturbing activities begin and must keep the sediment control practices in place until they establish permanent cover. [Minn. R. 7090] 9.3 If downgradient sediment controls are overloaded, based on frequent failure or excessive maintenance requirements, permittees must install additional upgradient sediment control practices or redundant BMPs to eliminate the overloading and amend the SWPPP to identify these additional practices as required in item 6.3. [Minn. R. 7090] 9.4 Temporary or permanent drainage ditches and sediment basins designed as part of a sediment containment system (e.g., ditches with rock-check dams) require sediment control practices only as appropriate for site conditions. [Minn. R. 7090] 9.5 A floating silt curtain placed in the water is not a sediment control BMP to satisfy item 9.2 except when working on a shoreline or below the waterline. Immediately after the short term construction activity (e.g., installation of rip rap along the shoreline) in that area is complete, permittees must install an upland perimeter control practice if exposed soils still drain to a surface water. [Minn. R. 7090] 9.6 Permittees must re-install all sediment control practices adjusted or removed to accommodate short-term activities such as clearing or grubbing, or passage of vehicles, immediately after the short-term activity is completed. Permittees must re-install sediment control practices before the next precipitation event even if the short-term activity is not complete. [Minn. R. 7090] 9.7 Permittees must protect all storm drain inlets using appropriate BMPs during construction until they establish permanent cover on all areas with potential for discharging to the inlet. [Minn. R. 7090] 9.8 Permittees may remove inlet protection for a particular inlet if a specific safety concern (e.g. street flooding/freezing) is identified by the permittees or the jurisdictional authority (e.g., city/county/township/Minnesota Department of Transportation engineer). Permittees must document the need for removal in the SWPPP. [Minn. R. 7090] 9.9 Permittees must provide silt fence or other effective sediment controls at the base of stockpiles on the downgradient perimeter. [Minn. R. 7090] 9.10 Permittees must locate stockpiles outside of natural buffers or surface waters, including stormwater conveyances such as curb and gutter systems unless there is a bypass in place for the stormwater. [Minn. R. 7090] 9.11 Permittees must install a vehicle tracking BMP to minimize the track out of sediment from the construction site or onto paved roads within the site. [Minn. R. 7090] 9.12 Permittees must use street sweeping if vehicle tracking BMPs are not adequate to prevent sediment tracking onto the street. [Minn. R. 7090] 9.13 Permittees must install temporary sediment basins as required in Section 14. [Minn. R. 7090] 9.14 In any areas of the site where final vegetative stabilization will occur, permittees must restrict vehicle and equipment use to minimize soil compaction. [Minn. R. 7090] 9.15 Permittees must preserve topsoil on the site, unless infeasible. [Minn. R. 7090] 9.16 Permittees must direct discharges from BMPs to vegetated areas unless infeasible. [Minn. R. 7090] 9.17 Permittees must preserve a 50 foot natural buffer or, if a buffer is infeasible on the site, provide redundant (double) perimeter sediment controls when a surface water is located within 50 feet of the project's earth disturbances and stormwater flows to the surface water. Permittees must install perimeter sediment controls at least 5 feet apart unless limited by lack of available space. Natural buffers are not required adjacent to road ditches, judicial ditches, county ditches, stormwater conveyance channels, storm drain inlets, and sediment basins. If preserving the buffer is infeasible, permittees must document the reasons in the SWPPP. Sheet piling is a redundant perimeter control if installed in a manner that retains all stormwater. [Minn. R. 7090] 9.18 Permittees must use polymers, flocculants, or other sedimentation treatment chemicals in accordance with accepted engineering practices, dosing specifications and sediment removal design specifications provided by the manufacturer or supplier. The permittees must use conventional erosion and sediment controls prior to chemical addition and must direct treated stormwater to a sediment control system for filtration or settlement of the floc prior to discharge. [Minn. R. 7090] 10.1 Dewatering and Basin Draining. [Minn. R. 7090] 10.2 Permittees must discharge turbid or sediment-laden waters related to dewatering or basin draining (e.g., pumped discharges, trench/ditch cuts for drainage) to a temporary or permanent sediment basin on the project site unless infeasible. Permittees may dewater to surface waters if they visually check to ensure adequate treatment has been obtained and nuisance conditions (see Minn. R. 7050.0210, subp. 2) will not result from the discharge. If permittees cannot discharge the water to a sedimentation basin prior to entering a surface water, permittees must treat it with appropriate BMPs such that the discharge does not adversely affect the surface water or downstream properties. [Minn. R. 7050.0210] 10.3 If permittees must discharge water containing oil or grease, they must use an oil-water separator or suitable filtration device (e.g., cartridge filters, absorbents pads) prior to discharge. [Minn. R. 7090] 10.4 Permittees must discharge all water from dewatering or basin-draining activities in a manner that does not cause erosion or scour in the immediate vicinity of discharge points or inundation of wetlands in the immediate vicinity of discharge points that causes significant adverse impact to the wetland. [Minn. R. 7090] 10.5 If permittees use filters with backwash water, they must haul the backwash water away for disposal, return the backwash water to the beginning of the treatment process, or incorporate the backwash water into the site in a manner that does not cause erosion. [Minn. R. 7090] 11.1 Inspections and Maintenance. [Minn. R. 7090] 11.2 Permittees must ensure a trained person, as identified in item 21.2.b, will inspect the entire construction site at least once every seven (7) days during active construction and within 24 hours after a rainfall event greater than 1/2 inch in 24 hours. [Minn. R. 7090] 11.3 Permittees must inspect and maintain all permanent stormwater treatment BMPs. [Minn. R. 7090] 11.4 Permittees must inspect all erosion prevention and sediment control BMPs and Pollution Prevention Management Measures to ensure integrity and effectiveness. Permittees must repair, replace or supplement all nonfunctional BMPs with functional BMPs by the end of the next business day after discovery unless another time frame is specified in item 11.5 or 11.6. Permittees may take additional time if field conditions prevent access to the area. [Minn. R. 7090] 11.5 During each inspection, permittees must inspect surface waters, including drainage ditches and conveyance systems but not curb and gutter systems, for evidence of erosion and sediment deposition. Permittees must remove all deltas and sediment deposited in surface waters, including drainage ways, catch basins, and other drainage systems and restabilize the areas where sediment removal results in exposed soil. Permittees must complete removal and stabilization within seven (7) calendar days of discovery unless precluded by legal, regulatory, or physical access constraints. Permittees must use all reasonable efforts to obtain access. If precluded, removal and stabilization must take place within seven (7) days of obtaining access. Permittees are responsible for contacting all local, regional, state and federal authorities and receiving any applicable permits, prior to conducting any work in surface waters. [Minn. R. 7090] 11.6 Permittees must inspect construction site vehicle exit locations, streets and curb and gutter systems within and adjacent to the project for sedimentation from erosion or tracked sediment from vehicles. Permittees must remove sediment from all paved surfaces within one (1) calendar day of discovery or, if applicable, within a shorter time to avoid a safety hazard to users of public streets. [Minn. R. 7090] 11.7 Permittees must repair, replace or supplement all perimeter control devices when they become nonfunctional or the sediment reaches 1/2 of the height of the device. [Minn. R. 7090] 11.8 Permittees must drain temporary and permanent sedimentation basins and remove the sediment when the depth of sediment collected in the basin reaches 1/2 the storage volume. [Minn. R. 7090] 11.9 Permittees must ensure that at least one individual present on the site (or available to the project site in three (3) calendar days) is trained in the job duties described in item 21.2.b. [Minn. R. 7090] 11.10 Permittees may adjust the inspection schedule described in item 11.2 as follows: a. inspections of areas with permanent cover can be reduced to once per month, even if construction activity continues on other portions of the site; or b. where sites have permanent cover on all exposed soil and no construction activity is occurring anywhere on the site, inspections can be reduced to once per month and, after 12 months, may be suspended completely until construction activity resumes. The MPCA may require inspections to resume if conditions warrant; or c. where construction activity has been suspended due to frozen ground conditions, inspections may be suspended. Inspections must resume within 24 hours of runoff occurring, or upon resuming construction, whichever comes first. [Minn. R. 7090] 11.11 Permittees must record all inspections and maintenance activities within 24 hours of being conducted and these records must be retained with the SWPPP. These records must include: a. date and time of inspections; and b. name of persons conducting inspections; and c. accurate findings of inspections, including the specific location where corrective actions are needed; and d. corrective actions taken (including dates, times, and party completing maintenance activities); and e. date of all rainfall events greater than 1/2 inches in 24 hours, and the amount of rainfall for each event. Permittees must obtain rainfall amounts by either a properly maintained rain gauge installed onsite, a weather station that is within one (1) mile of your location, or a weather reporting system that provides site specific rainfall data from radar summaries; and f. if permittees observe a discharge during the inspection, they must record and should photograph and describe the location of the discharge (i.e., color, odor, settled or suspended solids, oil sheen, and other obvious indicators of pollutants); and g. any amendments to the SWPPP proposed as a result of the inspection must be documented as required in Section 6 within seven (7) calendar days. [Minn. R. 7090] 12.1 Pollution Prevention Management Measures. [Minn. R. 7090] 12.2 Permittees must place building products and landscape materials under cover (e.g., plastic sheeting or temporary roofs) or protect them by similarly effective means designed to minimize contact with stormwater. Permittees are not required to cover or protect products which are either not a source of contamination to stormwater or are designed to be exposed to stormwater. [Minn. R. 7090] 12.3 Permittees must place pesticides, fertilizers and treatment chemicals under cover (e.g., plastic sheeting or temporary roofs) or protect them by similarly effective means designed to minimize contact with stormwater. [Minn. R. 7090] 12.4 Permittees must store hazardous materials and toxic waste, (including oil, diesel fuel, gasoline, hydraulic fluids, paint solvents, petroleum-based products, wood preservatives, additives, curing compounds, and acids) in sealed containers to prevent spills, leaks or other discharge. Storage and disposal of hazardous waste materials must be in compliance with Minn. R. ch. 7045 including secondary containment as applicable. [Minn. R. 7090] 12.5 Permittees must properly store, collect and dispose solid waste in compliance with Minn. R. ch. 7035. [Minn. R. 7035] 12.6 Permittees must position portable toilets so they are secure and will not tip or be knocked over. Permittees must properly dispose sanitary waste in accordance with Minn. R. ch. 7041. [Minn. R. 7041] 12.7 Permittees must take reasonable steps to prevent the discharge of spilled or leaked chemicals, including fuel, from any area where chemicals or fuel will be loaded or unloaded including the use of drip pans or absorbents unless infeasible. Permittees must ensure adequate supplies are available at all times to clean up discharged materials and that an appropriate disposal method is available for recovered spilled materials. Permittees must report and clean up spills immediately as required by Minn. Stat. 115.061, using dry clean up measures where possible. [Minn. Stat. 115.061] 12.8 Permittees must limit vehicle exterior washing and equipment to a defined area of the site. Permittees must contain runoff from the washing area in a sediment basin or other similarly effective controls and must dispose waste from the washing activity properly. Permittees must properly use and store soaps, detergents, or solvents. [Minn. R. 7090] 12.9 Permittees must provide effective containment for all liquid and solid wastes generated by washout operations (e.g., concrete, stucco, paint, form release oils, curing compounds and other construction materials) related to the construction activity. Permittees must prevent liquid and solid washout wastes from contacting the ground and must design the containment so it does not result in runoff from the washout operations or areas. Permittees must properly dispose liquid and solid wastes in compliance with MPCA rules. Permittees must install a sign indicating the location of the washout facility. [Minn. R. 7035, Minn. R. 7090] 13.1 Permit Termination Conditions. [Minn. R. 7090] 13.2 Permittees must complete all construction activity and must install permanent cover over all areas prior to submitting the NOT. Vegetative cover must consist of a uniform perennial vegetation with a density of 70 percent of its expected final growth. Vegetation is not required where the function of a specific area dictates no vegetation, such as impervious surfaces or the base of a sand filter. [Minn. R. 7090] 13.3 Permittees must clean the permanent stormwater treatment system of any accumulated sediment and must ensure the system meets all applicable requirements in Section 15 through 19 and is operating as designed. [Minn. R. 7090] 13.4 Permittees must remove all sediment from conveyance systems prior to submitting the NOT. [Minn. R. 7090] 13.5 Permittees must remove all temporary synthetic erosion prevention and sediment control BMPs prior to submitting the NOT. Permittees may leave BMPs designed to decompose on-site in place. [Minn. R. 7090] 13.6 For residential construction only, permit coverage terminates on individual lots if the structures are finished and temporary erosion prevention and downgradient perimeter control is complete, the residence sells to the homeowner, and the permittee distributes the MPCA's "Homeowner Fact Sheet" to the homeowner. [Minn. R. 7090] 13.7 For construction projects on agricultural land (e.g., pipelines across cropland), permittees must return the disturbed land to its preconstruction agricultural use prior to submitting the NOT. [Minn. R. 7090] 14.1 Temporary Sediment Basins. [Minn. R. 7090] 14.2 Where ten (10) or more acres of disturbed soil drain to a common location, permittees must provide a temporary sediment basin to provide treatment of the runoff before it leaves the construction site or enters surface waters. Permittees may convert a temporary sediment basin to a permanent basin after construction is complete. The temporary basin is no longer required when permanent cover has reduced the acreage of disturbed soil to less than ten (10) acres draining to a common location. [Minn. R. 7090] 14.3 The temporary basin must provide live storage for a calculated volume of runoff from a two (2)-year, 24- hour storm from each acre drained to the basin or 1,800 cubic feet of live storage per acre drained, whichever is greater. [Minn. R. 7090] 14.4 Where permittees have not calculated the two (2)-year, 24-hour storm runoff amount, the temporary basin must provide 3,600 cubic feet of live storage per acre of the basins' drainage area. [Minn. R. 7090] 14.5 Permittees must design basin outlets to prevent short-circuiting and the discharge of floating debris. [Minn. R. 7090] 14.6 Permittees must design the outlet structure to withdraw water from the surface to minimize the discharge of pollutants. Permittees may temporarily suspend the use of a surface withdrawal mechanism during frozen conditions. The basin must include a stabilized emergency overflow to prevent failure of pond integrity. [Minn. R. 7090] 14.7 Permittees must provide energy dissipation for the basin outlet within 24 hours after connection to a surface water. [Minn. R. 7090] 14.8 Permittees must locate temporary basins outside of surface waters and any buffer zone required in item 23.11. [Minn. R. 7090] 14.9 Permittees must construct the temporary basins prior to disturbing 10 or more acres of soil draining to a common location. [Minn. R. 7090] 14.10 Where a temporary sediment basin meeting the requirements of item 14.3 through 14.9 is infeasible, permittees must install effective sediment controls such as smaller sediment basins and/or sediment traps, silt fences, vegetative buffer strips or any appropriate combination of measures as dictated by individual site conditions. In determining whether installing a sediment basin is infeasible, permittees must consider public safety and may consider factors such as site soils, slope, and available area on-site. Permittees must document this determination of infeasibility in the SWPPP. [Minn. R. 7090] 15.1 Permanent Stormwater Treatment System. [Minn. R. 7090] 15.2 Permittees must design the project so all stormwater discharged from the project during and after construction activities does not cause a violation of state water quality standards, including nuisance conditions, erosion in receiving channels or on downslope properties, or a significant adverse impact to wetlands caused by inundation or decrease of flow. [Minn. R. 7090] 15.3 Permittees must design and construct a permanent stormwater treatment system to treat the water quality volume if the project's ultimate development replaces vegetation and/or other pervious surfaces creating a net increase of one (1) or more acres of cumulative impervious surface. [Minn. R. 7090] 15.4 Permittees must calculate the water quality volume as one (1) inch times the net increase of impervious surfaces created by the project. [Minn. R. 7090] 15.5 Permittees must first consider volume reduction practices on-site (e.g., infiltration or other) when designing the permanent stormwater treatment system. If this permit prohibits infiltration as described in item 16.14 through item 16.21, permittees may consider a wet sedimentation basin, filtration basin or regional pond. This permit does not consider wet sedimentation basins and filtration systems to be volume reduction practices. [Minn. R. 7090] 15.6 For projects where the full volume reduction requirement cannot be met on-site, (e.g., the site has infiltration prohibitions), permittees must document the reasons in the SWPPP. [Minn. R. 7090] 15.7 Permittees must discharge the water quality volume to a permanent stormwater treatment system prior to discharge to a surface water. For purposes of this item, surface waters do not include man-made drainage systems that convey stormwater to a permanent stormwater treatment system. [Minn. R. 7090] 15.8 Where the proximity to bedrock precludes the installation of any of the permanent stormwater treatment practices required by Sections 15 through 19, permittees must install other treatment such as grassed swales, smaller ponds, or grit chambers, prior to the discharge of stormwater to surface waters. [Minn. R. 7090] 15.9 For linear projects where permittees cannot treat the entire water quality volume within the existing rightof-way, permittees must make a reasonable attempt to obtain additional right-of-way, easement or other permission for stormwater treatment during the project planning process. Documentation of these attempts must be in the SWPPP. Permittees must still consider volume reduction practices first as described in item 15.5. If permittees cannot obtain additional right-of-way, easement or other permission, they must maximize the treatment of the water quality volume prior to discharge to surface waters. [Minn. R. 7090] 16.1 Infiltration Systems. [Minn. R. 7090] 16.2 Infiltration options include, but are not limited to: infiltration basins, infiltration trenches, rainwater gardens, bioretention areas without underdrains, swales with impermeable check dams, and natural depressions. If permittees utilize an infiltration system to meet the requirements of this permit, they must incorporate the design parameters in item 16.3 through item 16.21. Permittees must follow the infiltration prohibition in item 16.14 anytime an infiltration system is designed, including those not required by this permit. [Minn. R. 7090] 16.3 Permittees must design infiltration systems such that pre-existing hydrologic conditions of wetlands in the vicinity are not impacted (e.g., inundation or breaching a perched water table supporting a wetland). [Minn. R. 7090] 16.4 Permittees must not excavate infiltration systems to final grade, or within three (3) feet of final grade, until the contributing drainage area has been constructed and fully stabilized unless they provide rigorous erosion prevention and sediment controls (e.g., diversion berms) to keep sediment and runoff completely away from the infiltration area. [Minn. R. 7090] 16.5 When excavating an infiltration system to within three (3) feet of final grade, permittees must stake off and mark the area so heavy construction vehicles or equipment do not compact the soil in the infiltration area. [Minn. R. 7090] 16.6 Permittees must use a pretreatment device such as a vegetated filter strip, forebay, or water quality inlet (e.g., grit chamber) to remove solids, floating materials, and oil and grease from the runoff, to the maximum extent practicable, before the system routes stormwater to the infiltration system. [Minn. R. 7090] 16.7 Permittees must design infiltration systems to provide a water quality volume (calculated as an instantaneous volume) of one (1) inch of runoff, or one (1) inch minus the volume of stormwater treated by another system on the site, from the net increase of impervious surfaces created by the project. [Minn. R. 7090] 16.8 Permittees must design the infiltration system to discharge all stormwater (including stormwater in excess of the water quality volume) routed to the system through the uppermost soil surface or engineered media surface within 48 hours. Permittees must route additional flows that cannot infiltrate within 48 hours to bypass the system through a stabilized discharge point. [Minn. R. 7090] 16.9 Permittees must provide a means to visually verify the infiltration system is discharging through the soil surface or filter media surface within 48 hours or less. [Minn. R. 7090] 16.10 Permittees must provide at least one soil boring, test pit or infiltrometer test in the location of the infiltration practice for determining infiltration rates. [Minn. R. 7090] 16.11 For design purposes, permittees must divide field measured infiltration rates by 2 as a safety factor or permittees can use soil-boring results with the infiltration rate chart in the Minnesota Stormwater Manual to determine design infiltration rates. When soil borings indicate type A soils, permittees should perform field measurements to verify the rate is not above 8.3 inches per hour. This permit prohibits infiltration if the field measured infiltration rate is above 8.3 inches per hour. [Minn. R. 7090] 16.12 Permittees must employ appropriate on-site testing ensure a minimum of three (3) feet of separation from the seasonally saturated soils (or from bedrock) and the bottom of the proposed infiltration system. [Minn. R. 7090] 16.13 Permittees must design a maintenance access, typically eight (8) feet wide, for the infiltration system. [Minn. R. 7090] 16.14 This permit prohibits permittees from constructing infiltration systems that receive runoff from vehicle fueling and maintenance areas including construction of infiltration systems not required by this permit. [Minn. R. 7090] 16.15 This permit prohibits permittees from constructing infiltration systems where infiltrating stormwater may mobilize high levels of contaminants in soil or groundwater. Permittees must either complete the MPCA's contamination screening checklist or conduct their own assessment to determine the suitability for infiltration. Permittees must retain the checklist or assessment with the SWPPP. For more information and to access the MPCA's "contamination screening checklist" see the Minnesota Stormwater Manual. [Minn. R. 7090] 16.16 This permit prohibits permittees from constructing infiltration systems in areas where soil infiltration rates are field measured at more than 8.3 inches per hour unless they amend soils to slow the infiltration rate below 8.3 inches per hour. [Minn. R. 7090] 16.17 This permit prohibits permittees from constructing infiltration systems in areas with less than three (3) feet of separation distance from the bottom of the infiltration system to the elevation of the seasonally saturated soils or the top of bedrock. [Minn. R. 7090] 16.18 This permit prohibits permittees from constructing infiltration systems in areas of predominately Hydrologic Soil Group type D soils (clay). [Minn. R. 7090] 16.19 This permit prohibits permittees from constructing infiltration systems within a Drinking Water Supply Management Area (DWSMA) as defined in Minn. R. 4720.5100, subp. 13, if the system will be located: a. in an Emergency Response Area (ERA) within a DWSMA classified as having high or very high vulnerability as defined by the Minnesota Department of Health; or b. in an ERA within a DWSMA classified as moderate vulnerability unless a regulated MS4 Permittee performed or approved a higher level of engineering review sufficient to provide a functioning treatment system and to prevent adverse impacts to groundwater; or c. outside of an ERA within a DWSMA classified as having high or very high vulnerability, unless a regulated MS4 Permittee performed or approved a higher level of engineering review sufficient to provide a functioning treatment system and to prevent adverse impacts to groundwater. See "higher level of engineering review" in the Minnesota Stormwater Manual for more information. [Minn. R. 7090] 16.20 This permit prohibits permittees from constructing infiltration systems in areas within 1,000 feet upgradient or 100 feet downgradient of active karst features. [Minn. R. 7090] 16.21 This permit prohibits permittees from constructing infiltration systems in areas that receive runoff from the following industrial facilities not authorized to infiltrate stormwater under the NPDES stormwater permit for industrial activities: automobile salvage yards; scrap recycling and waste recycling facilities; hazardous waste treatment, storage, or disposal facilities; or air transportation facilities that conduct deicing activities. [Minn. R. 7090] 17.1 Filtration Systems. [Minn. R. 7090] 17.2 Filtration options include, but are not limited to: sand filters with underdrains, biofiltration areas, swales using underdrains with impermeable check dams and underground sand filters. If permittees utilize a filtration system to meet the permanent stormwater treatment requirements of this permit, they must comply with items 17.3 through 17.11. [Minn. R. 7090] 17.3 Permittees must not install filter media until they construct and fully stabilize the contributing drainage area unless they provide rigorous erosion prevention and sediment controls (e.g., diversion berms) to keep sediment and runoff completely away from the filtration area. [Minn. R. 7090] 17.4 Permittees must design filtration systems to remove at least 80 percent of TSS. [Minn. R. 7090] 17.5 Permittees must use a pretreatment device such as a vegetated filter strip, small sedimentation basin, water quality inlet, forebay or hydrodynamic separator to remove settleable solids, floating materials, and oils and grease from the runoff, to the maximum extent practicable, before runoff enters the filtration system. [Minn. R. 7090] 17.6 Permittees must design filtration systems to treat a water quality volume (calculated as an instantaneous volume) of one (1) inch of runoff, or one (1) inch minus the volume of stormwater treated by another system on the site, from the net increase of impervious surfaces created by the project. [Minn. R. 7090] 17.7 Permittees must design the filtration system to discharge all stormwater (including stormwater in excess of the water quality volume) routed to the system through the uppermost soil surface or engineered media surface within 48 hours. Additional flows that the system cannot filter within 48 hours must bypass the system or discharge through an emergency overflow. [Minn. R. 7090] 17.8 Permittees must design the filtration system to provide a means to visually verify the system is discharging through the soil surface or filter media within 48 hours. [Minn. R. 7090] 17.9 Permittees must employ appropriate on-site testing to ensure a minimum of three (3) feet of separation between the seasonally saturated soils (or from bedrock) and the bottom of the proposed filtration system. [Minn. R. 7090] 17.10 Permittees must ensure that filtration systems with less than three (3) feet of separation between seasonally saturated soils or from bedrock are constructed with an impermeable liner. [Minn. R. 7090] 17.11 The permittees must design a maintenance access, typically eight (8) feet wide, for the filtration system. [Minn. R. 7090] 18.1 Wet Sedimentation Basin. [Minn. R. 7090] 18.2 Permittees using a wet sedimentation basin to meet the permanent stormwater treatment requirements of this permit must incorporate the design parameters in item 18.3 through 18.10. [Minn. R. 7090] 18.3 Permittees must design the basin to have a permanent volume of 1,800 cubic feet of storage below the outlet pipe for each acre that drains to the basin. The basin's permanent volume must reach a minimum depth of at least three (3) feet and must have no depth greater than 10 feet. Permittees must configure the basin to minimize scour or resuspension of solids. [Minn. R. 7090] 18.4 Permittees must design the basin to provide live storage for a water quality volume (calculated as an instantaneous volume) of one (1) inch of runoff, or one (1) inch minus the volume of stormwater treated by another system on the site, from the net increase in impervious surfaces created by the project. [Minn.R. 7090] 18.5 Permittees must design basin outlets so the water quality volume discharges at no more than 5.66 cubic feet per second (cfs) per acre of surface area of the basin. [Minn. R. 7090] 18.6 Permittees must design basin outlets to prevent short-circuiting and the discharge of floating debris. Basin outlets must have energy dissipation. [Minn. R. 7090] 18.7 Permittees must design the basin to include a stabilized emergency overflow to accommodate storm events in excess of the basin's hydraulic design. [Minn. R. 7090] 18.8 Permittees must design a maintenance access, typically eight (8) feet wide, for the basin. [Minn. R. 7090] 18.9 Permittees must locate basins outside of surface waters and any buffer zone required in item 23.11. Permittees must design basins to avoid draining water from wetlands unless the impact to the wetland complies with the requirements of Section 22. [Minn. R. 7090] 18.10 Permittees must design basins using an impermeable liner if located within active karst terrain. [Minn. R.7090] 19.1 Regional Wet Sedimentation Basins. [Minn. R. 7090] 19.2 When the entire water quality volume cannot be retained onsite, permittees can use or create regional wet sedimentation basins provided they are constructed basins, not a natural wetland or water body, (wetlands used as regional basins must be mitigated for, see Section 22). The owner must ensure the regional basin conforms to all requirements for a wet sedimentation basin as described in items 18.3 through 18.10 and must be large enough to account for the entire area that drains to the regional basin. Permittees must verify that the regional basin will discharge at no more than 5.66 cfs per acre of surface area of the basin and must provide a live storage volume of one inch times all the impervious area draining to the basin. Permittees cannot significantly degrade waterways between the project and the regional basin. The owner must obtain written authorization from the applicable LGU or private entity that owns and maintains the regional basin. [Minn. R. 7090] 20.1 SWPPP Availability. [Minn. R. 7090] 20.2 Permittees must keep the SWPPP, including all changes to it, and inspections and maintenance records at the site during normal working hours by permittees who have operational control of that portion of the site. [Minn. R. 7090] 21.1 Training Requirements. [Minn. R. 7090] 21.2 Permittees must ensure all of the following individuals receive training and the content and extent of the training is commensurate with the individual's job duties and responsibilities with regard to activities covered under this permit: a. Individuals preparing the SWPPP for the project. b. Individuals overseeing implementation of, revising and/or amending the SWPPP and individuals performing inspections for the project. One of these individuals must be available for an onsite inspection within 72 hours upon request by the MPCA. c. Individuals performing or supervising the installation, maintenance and repair of BMPs. [Minn. R. 7090] 21.3 Permittees must ensure individuals identified in Section 21 receive training from local, state, federal agencies, professional organizations, or other entities with expertise in erosion prevention, sediment control, permanent stormwater treatment and the Minnesota NPDES/SDS Construction Stormwater permit. Permittees must ensure these individuals attend a refresher-training course every three (3) years.[Minn. R. 7090] 22.1 Requirements for Discharges to Wetlands. [Minn. R. 7050.0186] 22.2 If the project has any discharges with the potential for significant adverse impacts to a wetland, (e.g., conversion of a natural wetland to a stormwater pond) permittees must demonstrate that the wetland mitigative sequence has been followed in accordance with items 22.3 or 22.4. [Minn. R. 7050.0186] 22.3 If the potential adverse impacts to a wetland on a specific project site are addressed by permits or other approvals from an official statewide program (U.S. Army Corps of Engineers 404 program, Minnesota Department of Natural Resources, or the State of Minnesota Wetland Conservation Act) that are issued specifically for the project and project site, permittees may use the permit or other determination issued by these agencies to show the potential adverse impacts are addressed. For purposes of this permit, deminimus actions are determinations by the permitting agency that address the project impacts, whereas a non-jurisdictional determination does not address project impacts. [Minn. R. 7090] 22.4 If there are impacts from the project not addressed in one of the permits or other determinations discussed in item 22.3 (e.g., permanent inundation or flooding of the wetland, significant degradation of water quality, excavation, filling, draining), permittees must minimize all adverse impacts to wetlands by utilizing appropriate measures. Permittees must use measures based on the nature of the wetland, its vegetative community types and the established hydrology. These measures include in order of preference: a. avoid all significant adverse impacts to wetlands from the project and post-project discharge; b. minimize any unavoidable impacts from the project and post-project discharge; c. provide compensatory mitigation when the permittees determine(s) that there is no reasonable and practicable alternative to having a significant adverse impact on a wetland. For compensatory mitigation, wetland restoration or creation must be of the same type, size and whenever reasonable and practicable in the same watershed as the impacted wetland. [Minn. R. 7050.0186] 23.1 Additional Requirements for Discharges to Special (Prohibited, Restricted, Other) and Impaired Waters. [Minn. R. 7090] 23.2 The BMPs identified for each special or impaired water are required for those areas of the project draining to a discharge point on the project that is within one mile (aerial radius measurement) of special or impaired water and flows to that special or impaired water. [Minn. R. 7090] 23.3 Discharges to the following special waters identified as Prohibited in Minn. R. 7050.0035 Subp. 3 must incorporate the BMPs outlined in items 23.9, 23.10, 23.11, 23.13 and 23.14: a. Boundary Waters Canoe Area Wilderness; Voyageurs National Park; Kettle River from the site of the former dam at Sandstone to its confluence with the Saint Croix River; Rum River from Ogechie Lake spillway to the northernmost confluence with Lake Onamia. b. Those portions of Lake Superior North of latitude 47 degrees, 57 minutes, 13 seconds, East of Hat Point, South of the Minnesota-Ontario boundary, and West of the Minnesota-Michigan boundary; c. Scientific and Natural Areas identified as in Minn. R. 7050.0335 Subp. 3: Boot Lake, Anoka County; Kettle River in sections 15, 22, 23, T 41 N, R 20, Pine County; Pennington Bog, Beltrami County; Purvis Lake-Ober Foundation, Saint Louis County; waters within the borders of Itasca Wilderness Sanctuary, Clearwater County; Wolsfeld Woods, Hennepin County; Green Water Lake, Becker County; Blackdog Preserve, Dakota County; Prairie Bush Clover, Jackson County; Black Lake Bog, Pine County; Pembina Trail Preserve, Polk County; and Falls Creek, Washington County. [Minn. R. 7050.0335, Subp. 3] 23.4 Discharges to the following special waters identified as Restricted must incorporate the BMPs outlined in items 23.9, 23.10 and 23.11: a. Lake Superior, except those portions identified as prohibited in item 23.3.b; b. Mississippi River in those portions from Lake Itasca to the southerly boundary of Morrison County that are included in the Mississippi Headwaters Board comprehensive plan dated February 12, 1981; c. Scenic or Recreational River Segments: Saint Croix River, entire length; Cannon River from northern city limits of Faribault to its confluence with the Mississippi River; North Fork of the Crow River from Lake Koronis outlet to the Meeker-Wright county line; Kettle River from north Pine County line to the site of the former dam at Sandstone; Minnesota River from Lac que Parle dam to Redwood County State Aid Highway 11; Mississippi River from County State Aid Highway 7 bridge in Saint Cloud to northwestern city limits of Anoka; and Rum River from State Highway 27 bridge in Onamia to Madison and Rice streets in Anoka; d. Lake Trout Lakes identified in Minn. R. 7050.0335 including lake trout lakes inside the boundaries of the Boundary Waters Canoe Area Wilderness and Voyageurs National Park; e. Calcareous Fens listed in Minn. R. 7050.0335, Subp. 1. [Minn. R. 7050.0335, Subp. 1] 23.5 Discharges to the Trout Lakes (other special water) identified in Minn. R. 6264.0050, subp. 2 must incorporate the BMPs outlined in items 23.9, 23.10 and 23.11. [Minn. R. 6264.0050, Subp. 2] 23.6 Discharges to the Trout Streams (other special water) listed in Minn. R. 6264.0050, subp. 4 must incorporate the BMPs outlined in items 23.9, 23.10, 23.11 and 23.12. [Minn. R. 6264.0050, Subp. 4] 23.7 Discharges to impaired waters or a water with an USEPA approved TMDL for any of the impairments listed in this item must incorporate the BMPs outlined in items 23.9 and 23.10. Impaired waters are waters identified as impaired under section 303 (d) of the federal Clean Water Act for phosphorus (nutrient eutrophication biological indicators), turbidity, TSS, dissolved oxygen or aquatic biota (fish bioassessment, aquatic plant bioassessment and aquatic macroinvertebrate bioassessment). Terms used for the pollutants or stressors in this item are subject to change. The MPCA will list terminology changes on its construction stormwater website. [Minn. R. 7090] 23.8 Where the additional BMPs in this Section conflict with requirements elsewhere in this permit, items 23.9 through 23.14 take precedence. [Minn. R. 7090] 23.9 Permittees must immediately initiate stabilization of exposed soil areas, as described in item 8.4, and complete the stabilization within seven (7) calendar days after the construction activity in that portion of the site temporarily or permanently ceases. [Minn. R. 7090] 23.10 Permittees must provide a temporary sediment basin as described in Section 14 for common drainage locations that serve an area with five (5) or more acres disturbed at one time. [Minn. R. 7090] 23.11 Permittees must include an undisturbed buffer zone of not less than 100 linear feet from a special water (not including tributaries) and must maintain this buffer zone at all times, both during construction and as a permanent feature post construction, except where a water crossing or other encroachment is necessary to complete the project. Permittees must fully document the circumstance and reasons the buffer encroachment is necessary in the SWPPP and include restoration activities. This permit allows replacement of existing impervious surface within the buffer. Permittees must minimize all potential water quality, scenic and other environmental impacts of these exceptions by the use of additional or redundant (double) BMPs and must document this in the SWPPP for the project. [Minn. R. 7090] 23.12 Permittees must design the permanent stormwater treatment system so the discharge from the project minimizes any increase in the temperature of trout streams resulting from the one (1) and two (2) year 24- hour precipitation events. This includes all tributaries of designated trout streams located within the same Public Land Survey System (PLSS) Section. Permittees must incorporate one or more of the following measures, in order of preference: a. Provide stormwater infiltration or other volume reduction practices as described in item 15.4 and 15.5, to reduce runoff. Infiltration systems must discharge all stormwater routed to the system within 24 hours. b. Provide stormwater filtration as described in Section 17. Filtration systems must discharge all stormwater routed to the system within 24 hours. c. Minimize the discharge from connected impervious surfaces by discharging to vegetated areas, or grass swales, and through the use of other non-structural controls. d. If ponding is used, the design must include an appropriate combination of measures such as shading, vegetated swale discharges or constructed wetland treatment cells that limit temperature increases. The pond must be designed as a dry pond and should draw down in 24 hours or less. e. Other methods that minimize any increase in the temperature of the trout stream. [Minn. R. 7090] 23.13 Permittees must conduct routine site inspections once every three (3) days as described in item 11.2 for projects that discharge to prohibited waters. [Minn. R. 7090] 23.14 If discharges to prohibited waters cannot provide volume reduction equal to one (1) inch times the net increase of impervious surfaces as required in item 15.4 and 15.5, permittees must develop a permanent stormwater treatment system design that will result in no net increase of TSS or phosphorus to the prohibited water. Permittees must keep the plan in the SWPPP for the project. [Minn. R. 7090] 24.1 General Provisions. [Minn. R. 7090] 24.2 If the MPCA determines that an individual permit would more appropriately regulate the construction activity, the MPCA may require an individual permit to continue the construction activity. Coverage under this general permit will remain in effect until the MPCA issues an individual permit. [Minn. R. 7001.0210,Subp. 6] 24.3 If the permittee cannot meet the terms and conditions of this general permit, an owner may request an individual permit, in accordance with Minn. R. 7001.0210 subp. 6. [Minn. R. 7001.0210, Subp. 6] 24.4 Any interested person may petition the MPCA to require an individual NPDES/SDS permit in accordance with 40 CFR 122.28(b)(3). [40 CFR 122.29(b)(3)] 24.5 Permittees must make the SWPPP, including all inspection reports, maintenance records, training records and other information required by this permit, available to federal, state, and local officials within three (3) days upon request for the duration of the permit and for three (3) years following the NOT. [Minn. R.7090] 24.6 Permittees may not assign or transfer this permit except when the transfer occurs in accordance with the applicable requirements of item 3.7 and 3.8. [Minn. R. 7090] 24.7 Nothing in this permit must be construed to relieve the permittees from civil or criminal penalties for noncompliance with the terms and conditions provided herein. Nothing in this permit must be construed to preclude the initiation of any legal action or relieve the permittees from any responsibilities, liabilities, or penalties to which the permittees is/are or may be subject to under Section 311 of the Clean Water Act and Minn. Stat. Sect. 115 and 116, as amended. Permittees are not liable for permit requirements for activities occurring on those portions of a site where the permit has been transferred to another party as required in item 3.7 or the permittees have submitted the NOT as required in Section 4. [Minn. R. 7090] 24.8 The provisions of this permit are severable. If any provision of this permit or the application of any provision of this permit to any circumstances is held invalid, the application of such provision to other circumstances, and the remainder of this permit must not be affected thereby. [Minn. R. 7090] 24.9 The permittees must comply with the provisions of Minn. R. 7001.0150, subp. 3 and Minn. R. 7001.1090, subp. 1(A), 1(B), 1(C), 1(H), 1(I), 1(J), 1(K), and 1(L). [Minn. R. 7090] 24.10 The permittees must allow access as provided in 40 CFR 122.41(i) and Minn. Stat. Sect. 115.04. The permittees must allow representatives of the MPCA or any member, employee or agent thereof, when authorized by it, upon presentation of credentials, to enter upon any property, public or private, for the purpose of obtaining information or examination of records or conducting surveys or investigations. [40 CFR 122.41(i)] 24.11 For the purposes of Minn. R. 7090 and other documents that reference specific sections of this permit, "Stormwater Discharge Design Requirements" corresponds to Sections 5, 6 and 14 through 21; "Construction Activity Requirements" corresponds to Sections 7 through 13; and "Appendix A" corresponds to Sections 22 and 23. [Minn. R. 7090] 490 491 SB-1 492 493 494 RSI MARINE Chanhassen, MN For RSI MARINE STORMWATER MANAGEMENT NARRATIVE & SUMMARY lanuary 27 , 2022 I hereby certify that this plan and report were prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Joel G. Cooper P.E. License No. 18495 CITY OF CHANHASSEII RECEIVED JAN 2 8 2O2Z CMNHASSEN PI.AI{IIIIIG DEPI 495 The RSI site is located at the northeast corner of Flying Cloud Drive and Great Plains Blvd. The existing site was previously constructed with a building and parking lot for an animal daycare and overnight facility. The site has both hydrologic soil groups B and C on-site. The predominate soil group for the site is hydrologic group C. The site drains from north to south and drains to the Flying Cloud Drive ditch along the north side of the road and eventually drains to across the road and to Rice Lake. The site ranges in elevation from 798 on the north side to 726 on the south side. The site is being proposed to be developed into four (4) buildings of 20,000 square feet each wlth an access off of Flying Cloud Drive in the southeast corner of the property. The proposed development will collect storm water from the building and drive and direct the stormwater into a stormwater pond in the southwest corner of the property through an on-site storm sewer system. The proposed site has been modeled using HydroCAD with Atlas 14 stormwater events for the 1,2,10 and 100-year events. The proposed and existing stormwater run-off rates for the site are as follows: EXISTING PROPOSED 1 YEAR 5.99 c.f.s.5.71 c.f.s Z YEAR 8.37 c.f.s 6.94 c.f.s 1O YEAR 23.65 c.f.s.10.23 c.f.s 1OO YEAR 45.21 c.f.s.18.76 c.f.s The Infiltration for the site wlll be provided with a filtration pond adjacent to the stormwater pond. The proposed site will have 2.79 acj,es ot 72!,532 square feet of impervlous surface. The impervious surface is required to infiltrate the first one inch of stormwater runoff. The proposed infiltration required is 121,532 sq ft x 1 inch/12inch or 10,128 cubic feet. The infiltration volume provided is 10,220 cubic feet. The proposed stormwater plan meets the city stormwater requirements. We have attached the HydrocAD model for your review. lf you have any questions, please call. Sincerely, James R Hlll, lnc Joel G. Cooper P.E President EXISTING CONDITIONS The property is currently sitting empty and not being utilized. The vegetation is a combination of grass and trees. PROPOSED CONDITIONS YEAR 496 Routing Diagram for RSI Marine site Chanhassen,Mn 23953 Prepared by (enter your company name herc]., Ptirled 1127D022 HydroCAD@ 10.00-25 dn 00744 O 2019 HydroCAD Software Solutions LLC (new Subcat) 497 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here}Ptinled 112712022 Peoe 2HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Area Listing (all nodes) Area (acres) CN Description (subcatchm ent-numbers) 7.860 0.4'10 8.270 74 98 75 >750lo Grass cover, Good, HSG C (1S) Paved parking, HSG C (1S) TOTAL AREA 498 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here}Prinled 112712022 Paoe 3HydroCAD@ 10.00-25 s/n 00744 @ 201 o HvdroCAD Software Solutions LLc Soil Listing (all nodes) Area (acres)Group Soil Subcatchment Numbers 0.000 0.000 8.270 0 000 0.000 8.270 HSG A HSG B HSG C HSG D Other 1S TOTAL AREA 499 HSG.A (acres) HSG-B (acres) HSG-C (acres) HSG-D Other Total (acres) (acres) (acres) Ground Cover Subcatchment Numbers 0.000 0.000 0.000 0.000 0.000 0.000 7.860 0.410 8.270 0.000 0.000 0.000 0.000 0.000 0.000 7.860 0.410 8.270 >75% Grass cover, Good 1S Paved parking 15 TOTAL AREA RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here} Ptinled 112712022 HvdroCAD@ 10.00-25 s/n 00744 O 2019 HvdroCAD Software Solutions LLC Paqe 4 Ground Covers (all nodes) 500 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here} MSE 24-hr 3 1 year Rainfall=2.50" Prinled 112712022 Paoe 5HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Time span=0.00-72.00 hrs, dt=0.0'l hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 1S: (new Subcat)Runotf Area=8.270 ac 4.96% lmpervious Runoff Depth=0.65" Flow Length=690' Tc='l6.9 min CN=75 Runoff=s.gg cfs 0.448 af Total Runoff Area = 8.270 ac Runoff Volume = 0.448 af Average Runoff Depth = 0.65" 95.04% Pervious = 7.860 ac 4.96% lmpervious = 0.4'10 ac 501 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here} MSE 24-hr 3 1 year Rainfall=2.50" Ptinted 112712022 Paoe 6HvdroCAD@ 10.00-25 sln 00744 O2019 HydroCAD Software Solutions LLC Summary for Subcatchment 1S: (new Subcat) Runoff = 5.99 cls @ 12.28 hrs, Volume= 0.448 af, Depth= 0.65" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 1 year Rainfall=2.50" Area (ac)CN Description 74 98 >75% Grass cover, Good, HSG C Paved oarkino. HSG C 8.270 7.860 0.410 75 Weighted Average 95.04% Pervious Area 4.96% lmpervious Area Tc Length(min) (feeo Slope Velocity Capacity Description (fUft) (fusec) (cfs) 13.3 2.7 0.9 0.2000 0.0138 0.1080 0.34 1.76 2.30 Sheet Flow, Grass: Dense n= 0.24O P2= 2.87" Shallow Concentrated Flow, Grassed Waterway Kv= 15.0 fps Shallow Concentrated Flow, Short Grass Pasture Kv= 7.0 fps 16.9 690 Total Subcatchment 1S: (new Subcat) Hydrograph ! Runoff '-9 6 5 3 2 Runoff Volume=0148 af MSE 24-hr 3 Are 52 01aRnfallyear a I 72 a0 cuRnoff Flow Length=690' Runoff Depth=0.65" 0 2 4 6 810 1214 16 1A202224262830 32 34 36 38 40 42 44 46 4a 50 52 54 56 58 60 62 64 66 68 70 72 Time (hours) 7.860 0.410 270 290 130 Ill I I l-* il li - --1 i i; CN=75 Tc=16.9 min 502 RSI Marine site Chanhassen,Mn 23953 MSE 24-hr 3 2 year Rainfall=2.87" Prepared by {enter your company name here} Prinled 112712022 HydroCAD@ 1 0.00-25 s/n 00744 A 2Ug HydroCAD Software Solutions LLC Paae 7 Time span=0.00-72.00 hrs, dt=0.01 hrs, 720'1 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 1S: (new Subcat)Runoff Area=8.270 ac 4.96% lmpervious Runotf Depth=o.88" Flow Length=690' Tc=16.9 min CN=75 Runoff=8.37 cfs 0.604 af Total Runoff Area = 8.270 ac Runoff Volume = 0.604 af Average Runoff Depth = 0.88" 95.04% Pervious = 7.860 ac 4.96% lmpervious = 0.410 ac 503 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here} MSE 24-hr 3 2 year Rainfall=2.87" Prinled 112712022 Paoe 8HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Summary for Subcatchment 1S: (new Subcat) Runoff = 8.37 ds @ 12.27 hrs, Volume= 0.604 af, Depth= 0.88" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.0G72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 2 year Rainfall=2.87" Area (ac) CN Description 7.860 0.410 74 98 >75% Grass cover, Good, HSG C Paved parkinq, HSG C 8.270 7.860 0.410 75 Weighted Average 95.04% Pervious Area 4.96% lmpervious Area Tc (min) Length (feet) Slope Velocity Capacity Description (fvft)(fusec) (cfs) 13.3 2.7 0.9 270 290 130 0.34 1.76 2.30 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed Watenivay Kv= 15.0 fps Shallow Concentrated Flow, Short Grass Pasture Kv= 7.0 fps 16.9 690 Total Subcatchment 1S: (new Subcat) Hydrograph ; I I 7 6 5 4 3 2 MSE 24-hr 3 2 year Rainfall=2.87" Runoff Area=8.270 ac Runoff Volume=0.604 af Runoff Depth=0.88" Flow Length=690' Tc=16.9 min CN=75 0 0 2 4 6 610 12 14 16 $ 20 22 21 26 2A 30 32 31 36 38 40 42 ,t4 46 48 50 52 54 56 58 60 62 M 66 68 70 72 Tlmo (houB) 0.2000 0.0138 0.1080 l.E;;rt 1 504 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here} lilSE 24-hr 3 10 year Rainfall=4.87" Ptinted 112712022 Peoe IHvdroCAD@ 10.00-25 s/n 00744 A 2019 HvdroCAD Software Solutions LLC Time span=0.00-72.00 hrs, dt=0.01 hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 1S: (new Subcat)Runoff Area=8.270 ac 4.960/o lmpervious Runoff Depth=2.34" Flow Length=690' Tc=16.9min CN=75 Runoff=23.65 cfs 1.616af Total Runoff Area= 8.270 ac Runoff Volume = 1.6'16 af Average Runoff Depth = 2.34" 95.04% Pervious = 7.860 ac 4.96% lmpervious = 0.410 ac 505 Summary for Subcatchment 1S: (new Subcat) Runoff = 23.65 cfs @ 12.26 hrs, Volume= 1.616 af, Depth= 2.34" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs MSE 2+hr 3 10 year Rainfall=4.87" Area (ac) CN Description 7.860 0.410 74 98 >75% Grass cover, Good, HSG C Paved parkinq, HSG C 8.270 7.860 0.410 75 Weighted Average 95.04% Pervious Area 4.96% lmpervious Area Tc Length(min) (fee0 (fuft)(fUsec) (cfs) Slope Velocity Capacity Description 13.3 2.7 0.9 270 290 '130 0.2000 0.0138 0.1080 0.34 1.76 2.30 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed Waterway Kv= 15.0 fps Shallow Concentrated Flow, Short Grass Pasture Kv= 7.0 fps 16.9 690 Total Subcatchment 1S: (new Subcat) Hydrograph 24 22 21 20 19 17 16 15 '.9 4 3 2 ,| 0 I I 7 6 5 I 3 2 1 0 MSE 24-hr 3 10 year Rainfall=4.87'! Runoff Area=8.270 ac Runoff Volume=1.616 af Runoff Depth=2.34" Flow Length=690' Tc=16.9 min GN=75 o 2 4 5 810 12 14 161820222426 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 Tlm. (hour3) RSI Marine site Chanhassen,Mn 23953 MSE 24-hr 3 10 year Rainfall=4.87" Prepared by {enter your company name here} Prinled 112712022 HVdToCAD@ 10.00-25 s/n 00744 O2019 HvdroCAD Software Solutions LLC Paqe 10 mr""tfl FFFH i-t_rrTl + ,l,,tllt Er6-ta'1 506 RSI Marine site Chanhassen,Mn 23953 MSE 24-hr 3 100 year Rainfall=7.38" Prepared by {enter your company name here} Prinled 112712022 HydroCAD@ 10.00-25 s/n 00744 A2U9 HydroCAD Software Solutions LLC Paoe 11 Time span=0.00-72.00 hrs, dt=0.01 hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Storlnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 1S: (new Subcat)Runoff Area=8.270 ac 4.96% lmpervious Runoff Depth=4.49" Flow Length=690' Tc=16.9 min CN=75 Runoff=45.21 cfs 3.092 af Total Runoff Are a = 8.270 ac Runoff Volume = 3.092 af Average Runoff Depth = 4.49" 95.04% Pervious = 7.860 ac 4.96% lmpervious = 0.410 ac 507 RSI Marine site Chanhassen,Mn 23953 Prepared by {enter your company name here} HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC MSE 24-hr 3 100 year Rainfall=7.38" Ptinted 112712022 Paqe 12 Summary for Subcatchment 15: (new Subcat) Runoff = 45.21 cfs @ 12.26 hrs, Volume= 3.092 af, Depth= 4.49" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.0G72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 100 year Rainfall=7.38" Area (ac) CN Description 7.860 0.410 74 98 >75% Grass cover, Good, HSG C Paved Darkinq. HSG C 75 Weighted Average 95.04% Pervious Area 4.96% lmpervious Area Tc Length(min) (fee0 Slope Velocity Capacity Description(fuft) (fusec) (cfs) o.u 1.76 2.30 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed WateMay Kv= 15.0 fps Shallow Goncentrated Flow, Short Grass Pasture Kv= 7.0 fps 50 48 46 44 Subcatchment 1S: (new Subcat) I Runoff 38 36 3,1 32 t., 224t2 20 t8 l6 14 12 't0 I 4 0 1 00 year Rainfall=7.38" Runoff Area=8.270 ac Runoff Volume=3.092 af MSE24-hr 3 CN=75 Runoff Depth=4.49" Flow Length=690' Tc=16.9 min 0 2 4 6 8 10 12 '14 16 18 m 22 24 26 28 30 32 34 36 * 10 4244,16,r8 50 52 54 56 58 60 62 64 66 68 70 72llm. (hou6) 8.270 7.860 0.410 13.3 2.7 0.9 270 290 130 0.2000 0.0138 0.1080 16.9 690 Total Hydrograph t_r I +i MI_T 508 Routing Diagram for Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your @mpany name hete\, Pnnted 112712022 HydroCAD@ 10-0G25 gn 00744 O 2019 HldroCAD Software Solulions LLC pond drainage Direct runoff stormwater pond offsite total Reach Link@A 509 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Ptinled 112712022 Paoe 2 Area Listing (all nodes) Area (acres) CN Description (subcatchmenlnumbers) 5.47 0 2.790 8.260 74 98 82 >7570 Grass cover, Good, HSG C (1S,25) Paved parking, HSG C (1S,25) TOTAL AREA 510 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HydroCAD@ 10.00-25 s/n 00744 A 2Ug HydroCAD Software Solutions LLC Ptinted 112712022 Paoe 3 Soil Listing (all nodes) Area (acres) Soil Group Subcatchment Numbers 0.000 0.000 8.260 0.000 0.000 8.260 HSG A HSG B HSG C HSG D Other 1S, 25 TOTAL AREA 511 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Printed 112712022 Paqe 4 HSG-A (acres) HSG-B (acres) HSG.C (acres) Ground Covers (all nodes) HSG-D Other Total (acres) (acres) (acres) Ground Cover Subcatchment Numbers 0.000 0.000 0.000 0.000 0.000 0.000 5.470 2.790 8.260 0.000 0.000 0.000 0.000 0.000 0.000 5.47 0 2.790 8.260 >75Yo Grass cover, Good 1S,25 Paved parking 15,25 TOTALAREA 512 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} MSE 24-hr 3 1 year Rainfall=2.50' Prinled 112712022 HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Paqe 5 Time span=0.00-72.00 hrs, dt=0.01 hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 'lS: pond drainage Runoff Area=7.23o ac 36.790/o lmpervious Runoff Depth=1.06" Flow Length=43s' Tc=15.8min CN=83 Runoff=9.s4 cfs 0.636af Subcatchment 25: Direct runoff Runoff Area=1 .03o ac 12.620/o lmpervious Runoff Depth=0.74" Flow Length=150' f c=12.2 min CN=77 RunofF1.03 cfs 0.064 af Pond 1P: stormwater pond Peak Elev=728.05' Storage=31,789 cf lnflow=9.54 cfs 0.636 af Outflow=s.2s cfs 0.636 af Link 3L: offsite total lnflor,=S.7l cfs 0.700af Primary=5.71 cfs 0.700 af Total Runoff Area = 8.260 ac Runoff Volume = 0.700 af Average Runoff Depth = 1.02" 66.22% Pervious = 5.470 ac 33.78% lmpervious = 2.790 ac 513 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 1 year Rainfall=2.50" Prepared by {enter your company name here} Prinled 112712022 HydroCAD@ 10.00-25 s/n 00744 A 20'19 HydroCAD Software Solutions LLC Paqe6 Summary for Subcatchment'lS: pond drainage Runoff = 9.54 ds @ 12.25 hrs, Volume= 0.636 af, Depth= 1.06" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.0G.72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 1 year Rainfall=2.50" Area (ac) CN De-sAfiplloD 2.660 4.570 Paved parking, HSG C98 74 >757o Grass cover Good HSG C Tc Length(min) lfeet) 83 Weighted Average 63.21% Pervious Area 36.79% lmpervious Area Slope Velocity Capacity Description(fuft) (fusec) (cfs) 6.6 0.9 7.9 0.4 145 115 '100 75 o.37 2.12 o.21 3.52 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed Waterway Kv= 15.0 fps Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Paved Kv= 20.3 fps 15.8 435 Total Subcatchment 1S: pond drainage Hydrograph 8 7 6 5 10 3 2 MSE 24-hr 3 1 year Rainfall=2.50" Runoff Area=7.230 ac Runoff Volume=0.636 af Runoff Depth=l.06" FIow Length=435' Tc=l5.8 min CN=83 0 o 2 4 6 A10 12 14 16 1A 20 22 24 26 2A 30 32 34 36 38 40 42 44 46 4A 50 52 54 56 58 60 62 64 66 68 70 72 Tlm. (hourr) 7.230 4.570 2.660 0.3300 0.0200 0.1000 0.0300 I r Rr""ffl '-9II r1 t--r--# 1 514 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 1 year Rainfall=2.50" Prepared by {enter your company name here} Ptinled 112712022 HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC PaAe 7 Summary for Subcatchment 25: Direct runoff Runoff = 1.03 ds @ 12.2'l hrs, Volume= 0.06,4 af, Depth= 0.74" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.0G.72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 1 year Rainfall=2.50" Area (ac) CN Description 98 74 >757o Grass cover Good HSG C Paved parking, HSG C 77 Weighted Average 87.38% Pervious Area 12.62% lmpervious Area Tc Length(min) lfeet) Slope Velocity Capacity Description(fuft) (fusec) (cfs) 't0.3 1.9 0.16 0.43 Sheet Flow, Grass: Short Sheet Flow, Grass: Short n= 0.150 n= 0.150 P2= 2.87" P2= 2.87" 12.2 150 Total Subcatchment 25: Direct runoff Hydrograph ! Runoff ] -9l! MSE 24-hr 3 'l year Rainfall=2.50" Runoff Area=1.030 ac Runoff Volume=0.064 af Runoff Depth=O.74" Flow Length=150' Tc=12.2 min CN=77 0 0 2,{ 6 810 1214 16 18 20 22 24 26 2A 30 32 U 36 38 10 1214 46 t1850 5254 56586062 6.66647072 Tlmo (houo) 0.130 0.900 1.030 0.900 0.130 '100 0.0200 50 0.3300 515 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 1 year Rainfall=2.50" Prepared by {enter your company name here} Prinled 112712022 HydroCAD@ 10.00-25 sln 00744 @2019 HydroCAD Software Solutions LLC Paqe 8 Summary for Pond 'lP: stormwater pond lnflow Area = lnflow Outflow Primary Routing by Dyn-Stor-lnd method, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Starting Elev= 727.50' Surf.Area= 13,M0 sf Storage= 24,288 d Peak Elev= 728.05'@ 12.45 hrs Surf.Area= '14,020 sf Storage= 31,789 cf Plug-Flow detention time= 564.5 min calculated for 0.079 af ('12% of inflow) Center-of-Mass det. time= 41 .3 min ( 866.5 - 825.2 ) 7.230 ac, 36.79% lmpervious, lnflow Depth = 1 .06" for 1 year event 9.54 cfs @ 12.25 hts, Volume= 0.636 af 5.25 cfs @ 12.45 hrs, Volume= 0.636 af, Atten= 45ol0, Lag= 12.2 ^ n 5.25 cfs @ 12.45 hrs, Volume= 0.636 af (7,501 cf above start) Volume lnvert Avail.Storage Storage Description #1 722.00',79,976 cf Custom Stage Data (Prismatic) Listed below (Recalc) lnc.Store Cum.Store(cubic-feet) (cubic-feet) Elevation (feet) Surf.Area (sq-ft) Device Routinq 0 4,4U 6,960 12,8U 6,744 30,976 17,968 lnvert Outlet Devices 1,616 2,U8 4,112 '13,040 13,936 17,O40 18,896 0 4,4U 11,424 24,288 31,O32 62,008 79.976 727.50' 725.50', Device 1 Device 2 18.0" Round Culvert L= 25.0' RCP, groove end projecting, Ke= 0.200 lnlet / Outlet lnveft= 724.20' I 723.95' S= 0.01 00'/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 4.0' long Sharp-Crested Rectangular Weir 2 End Contraction(s) 18.0" Round Culvert L= 30.0' RCP, mitered to conform to fill, Ke= 0.700 lnlet / Outlet lnvert= 725.50' I 725.50' S= 0.0000 '/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 48.0" Horiz Orifice/Grate C= 0.600 Limited to weir flow at low heads #2 #3 #4 Device 1 730.50' mary OutFlow Max=5.25 cfs @ 12.45 hrs HW=728.05' TW=0.00' (Dynamic Tailwater) =Culvert (Passes 5.25 cfs of 17.78 cfs potential flow) harp-Crested Rectangular Weir (Weir Controls 5.25 cfs @ 2.43 fps) utvert (Passes 5.25 cfs of 5.59 cfs potential flow) ce/Grate ( Controls 0.00 cfs) 722.00 724.OO 726.00 727.50 728.00 730.00 731.00 #1 Primary 724.20' 516 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HvdroCAD@ 10.00-25 sln 00744 O 2019 HydroCAD Software Solutions LLC MSE 24-hr 3 1 year Rainfall=2.50" Printed 112712022 Paqe 9 Pond 1P: stormwater pond Hydrograph O 216 810121416 18202221 243/) 323,{363840 124161850525156 5a606264 666a7072 Tlm. (hour.) ! lnflowI Primary t 7 6 5 3 2 0 lnflow Area=7230 ac Peak Elev=728.05' Storage=31,789 cfrf-! ^. l L-l ll 517 Elevation (feet) Su rface (sq-ft) Storage (cubic-feet) Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 1 year Rainfall=2.50" Prepared by {enter your company name here} Printed 112712022 HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Paqe 10 Stage-Area-Storage for Pond 1P: stormwater pond Elevation (feet) Surface Storage(sqjt) (cubicjeet) 722.00 722.10 722.20 722.30 722.40 722.50 722.60 722.70 722.80 722.90 723.O0 723.10 723.20 723.30 723.40 723.50 t 23_bu 723.70 723.80 723.90 724.00 724.10 724.20 724.30 724.40 724.50 724.60 724.70 724.80 724.90 725.00 725.10 725.20 725.30 725.40 725.50 725.60 725.70 725.80 725.90 726.O0 726.10 726.20 726.30 726.40 726.50 726.60 726.7 0 726.80 726.90 727 .00 727 .10 '1,616 1 ,678 1 ,739 1,801 1 ,862 1 ,924 1 ,986 2,047 2,109 2,170 2,232 2,294 2,355 2,417 2,478 2,540 2,602 2,663 2,725 2,786 2,848 2,g',t 1 2,974 3,038 3,101 3,164 3,227 e ,)on 3,354 3,417 3,480 3,543 3,606 3,670 3,733 3,796 3,859 3,922 3,986 4,049 4,112 4,707 5,302 5,898 6,493 7,088 7,683 8,278 8,874 9,469 10,064 10,659 16s 336 513 AOA 885 1,080 1,282 1,490 1,704 1 ,924 2,150 2,383 2,621 2,866 3,117 3,374 3,637 3,907 4,182 4,464 4,752 5,046 5,U7 5,654 5,967 6,287 6,612 6,945 7 ,283 I ,OZA 7 ,979 8,337 8,700 9,071 9,447 9,830 10,219 10,614 11,016 11,424 'l'1,865 12,365 12,925 13,U5 14,224 14,963 '15,761 16,618 17 ,535 18,512 19,548 727 .20 727 .30 727 .40 727 .50 727 .60 727 .70 727 .80 727 .90 728.00 728.10 728.20 728.30 728.40 728.50 728.60 728.70 728.80 728.90 729.00 729.10 729.20 729.30 729.40 729.50 729.60 729.70 729.80 729.90 730.00 730.10 730.20 730.30 730.40 730.50 730.60 730.70 730.80 730.90 73'1.00 11,254 1 1,850 12,445 13,040 13,219 13,398 13,578 13,7 57 13,936 14,091 14,246 14,402 14,557 14,712 14,867 15,022 15,178 15,333 15,488 15,643 15,798 15,954 16,109 16,264 16,419 16,57 4 16,730 16,885 17 ,040 17 ,226 17 ,411 17,597 17,782 17,968 18,154 18,339 18,52s 18,710 18,896 20,644 21,799 23,014 24,288 25,601 26,932 28,281 29,U7 3't ,032 32,433 33,850 35,283 36,731 38,194 39,673 41 ,167 42,677 44,203 45,744 47 ,301 48,873 50,460 52,063 53,682 55,316 56,966 58,631 60,312 62,008 63,721 65,453 67 ,204 68,972 70,760 72,566 74,391 76,234 78,096 79,976 518 Summary for Link 3L: offsite total lnflow Area = 8.260 ac, 33.78% lmpervious, lnflow Depth = 1.02" for 1 year eventlnflow = 5.71 cfs @ 12.43 hrs, Volume= 0.700 af Primary = 5.71 cfs @ 12.43 hrs, Volume= 0.700 af, Atten= 0%, Lag= g.g , n Primary outflow = lnflow, Time Span= 0.0G72.00 hrs, dt= 0.01 hrs Link 3L: offsite total Hydrograph I lnflow I Pri,nary 0 2 4 6 81012 1416 1Am2224 2AN32 3,( 36 38 40 42 tl4 4a 48 50 52 54 56 58 60 8264666a70 72 Tlmo (hou6) . 6 5 3 2 Proposed RSI Marine site Chanhassen 23953 lvlSE 24-hr 3 1 year Rainfall=2.50" Prepared by {enter your company name here} Printed 112712022 HydroCAD@ 10.00-25 s/n 00744 O 2019 HvdroCAD Software Solutions LLC Paoe 11 1 rrttl lnflow Area=8.260 ac 519 Time span=0.0G72.00 hrs, dt=0.01 hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 1S: pond drainage Runoff Area=7.230 ac 36.790lo lmpervious Runoff Depth=1.34" Flow Length=43s' Tc=15.8min CN=83 Runoff=12.21 cfs 0.809af Subcatchment 25: Direct runoff Runoff Area=1 .030 ac 12.620/o lmpervious Runoff Depth=o.98" Flow Length=150' f c=12.2 min CN=77 Runoff=1.40 cfs 0.084 af Pond lP: stormwater pond Peak Elev=728.20' Storage=33,894 ct l^llow=12.21 cfs 0.809 af Outflow=6.30 cfs 0.809 af Link 3L: offsite total lnflow=6.94 cfs 0.893 af Primary=6.94 cfs 0.893 af Total Runoff Area = 8.260 ac Runoff Volume = 0.893 af Average Runoff Depth = 1.30" 66.22% Pervious = 5.470 ac 33.78% lmpervious = 2.790 ac Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 2 year Rainfall=2.87" Prepared by {enter your company name here} Ptinled 112712022 HvdroCAD@ 10.00-25 s/n 00744 02019 HydroCAD Software Solutions LLC Paoe 12 520 Summary for Subcatchment 1S: pond drainage Runoff = 12.21 cls @ 12.25 hrs, Volume= 0.809 af, Depth= 1.34" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 2 yeat Rainlall=2.87" Area (ac) CN Description Tc Length(min) (feet) Slope Velocity Capacity Description(fuft) (tusec) (cfs) 6.6 0.9 -70 o.4 145 115 100 75 o.37 2.12 o.21 3.52 0.3300 0.0200 0.1000 0.0300 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed Waterway Kv= 15.0 fps Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Paved Kv= 20.3 fps 15.8 435 Total Subcatchment 1S: pond drainage Hyd.ograph ]! 13 12 1'l 10 I I 7 6 5 4 3 2 I 0 Ru -r-----+---t l tlI l R ri u miTc=15. o 2 4 6 A10 12 14 16 1A 20 22 24 26 2A 3n 32 34 36 3a 40 42 44 46 4A 50 52 54 56 58 60 62 64 66 68 70 72 Time (houB) Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 2 year Rainfall=2.87" Prepared by {enter your company name here} Prinled 112712022 HvdroCAD@ 10.00-25 s/n 00744 O2019 HvdroCAD Software Solutions LLC Paqe 13 2.660 98 Paved parking, HSG C4.570 74 >75% Grass cover, Good, HSG C 7.230 4.570 2.660 83 Weighted Average 63.21% Pervious Area 36.79% lmpervious Area Ir il;;rril I ffii + I i-tr1 -rt-T--I I _t |-1H II ---f--r---l---t---a--- 521 Summary for Subcatchment 25: Direct runoff Runoff = 1.4O cfs @ 12.21 hrs, Volume= 0.084 af, Depth= 0.98" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 2 year Rainfall=2.87" Area (ac) CN Description 0.1 30 0.900 >75% Grass cover Good HSG C Paved parking, HSG C 1.030 0.900 0.1 30 77 Weighted Average 87.38% Pervious Area 12.62% lmpervious Area Tc Length(min) (fee0 Slope Velocity Capacity Description(fuft) (fUsec) (cfs) 10.3 1.9 100 0.0200 50 0.3300 Sheet Flow, Grass: Short Sheet Flow, Grass: Short n= 0.150 n= 0.150 P2= 2.87" P2= 2.87" 12.2 150 Total Subcatchment 25: Direct runoff Hydrograph ! Runofi ! Runoff Depth=0.98" Flow Length=150' Tc='12.2 min CN=77 Runoff Volume=0.084 af MSE 24-hr 3 2year Rainfall=2.87'! Runoff Area=l.030 ac 0 o 2 4 6 A 10 1214 16 18202224?62A303234 3a40 4244 46 48 s0 52 54 56 58 60 62 64 66 68 70 72 Tnie (hours) Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 2 year Rainfall=2.87" Prepared by {enter your company name here} Ptinted 112712022 HvdroCAD@ '10.00-25 s/n 00744 O2019 HydroCAD Software Solutions LLC Paqe 14 OR 74 0. '16 0.43 1 522 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HydroCAD@ '10.00-25 sin 00744 @ 2019 HydroCAD Software Solutions LLC MSE 24-hr 3 2 year Rainfall=2.87" Printed 112712O22 Paqe 15 lnflow Area = lnflow Outflow Primary Routing by Dyn-Stor-lnd method, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Starting Elev= 727.50' Surf.Area= '13,040 sf Storage= 24,288 d Peak Elev= 728.20' @ 12.46 hrs Surf.Area= 14,251 sf Storage= 33,894 cf Plug-Flow detention time= 339.1 min calculated for 0.251 af (31% of inflow) Center-of-Mass det. time= 38.6 min ( 858.7 - 820.1 ) Volume lnvert Avail.QlqAge 9loJage Description Summary for Pond lP: stormwater pond 7.23O ac, 36.79% lmpervious, lnflow Depth = 1.34" for 2 year event 12.21 ds @ 12.25 hrs, Volume= 0.809 af 6.30 cfs @ 12.46 hrs, Volume= 0.809 af, Atten= 48%, Lag= 13., ,'n 6.30 cfs @ 12.46 hrs, Volume= 0.809 af (9,606 cf above start) lnc.Store Cum.Store(cubic-feet) (cubic-feet) Elevation (feet) Surf.Area (sq-ft) Device Routing 0 4,464 6,960 12,8U 6,744 30,976 17,968 lnvert Outlet Devices 1,616 2,848 4.112 13,040 13,936 17,O40 18,896 0 4,464 11,424 24,288 31,032 62,008 79,976 #1 Primary 724.20'18.0" Round Culvert L= 25.0' RCP, groove end projecting, Ke= 0.200 lnlet i Outlet lnveft= 724.20' I 723.95' S= 0.0100 '/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 4.0' long Sharp4rested Rectangular Weir 2 End Contraction(s) 18.0" Round Culvert L= 30.0' RCP, mitered to conform to fill, Ke= 0.700 lnlet / Outlet lnvert= 725.50' / 725.50' S= 0.0000 '/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 48.0" Horiz. Orifice/Grate C= 0.600 Limited to weir flow at low heads #2 #3 #4 Device 1 Device 2 727.50', 725.50'. Device 1 730.s0' rimary OutFlow Max=6.29 cfs @ 12.46 hrs HW=728.20' TW=0.00' (Dynamic Tailwater) =Culvert (Passes 6.29 cfs of 18.28 cfs potential flow) Sharp-Crested Rectangular Weir (Passes 6.29 cfs ol 7.44 cfs potential flow) ulvert (lnlet Controls 6.29 cfs @ 3.56 fps) rifice/Grate ( Controls 0.00 cfs) #1 722.00' 79,976 cf Gustom Stage Data (Prismatic) Listed below (Recalc) 722.OO 724.00 726.00 727.50 728.O0 730.00 731.00 523 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HydroCAD@ 10.00-25 s/n 00744 @ 2019 HydroCAD Software Solutions LLC MSE 24-hr 3 2 year Rainfall=2.87" Printed 112712022 Paoe 16 ' Pond 1P: stormwater pond Hydrograph 0 2 4 6 810121416 18202224262830 3234363840 4244464A505254 56 58 60 62 64 66 6a 70 72 Time (houE) 7 I lnflowI P.imaryI:l.t2 2 t-I lf llrElaIEI/:t , ICsrfoC l€3 3 t, o 4 (;f I- I III ilT tIIr rI 11 lnflow Area=7.230 ac +-T 524 Elevation (feet) Surface (sq-ft) Storage (cubicJeet) Proposed RSI Marine site Chanhassen 23953 tilSE 24-hr 3 2 year Rainfall=2.87" Prepared by {enter your company name here} Printed 112712022 HydroCAD@ '10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Paoe 17 Stage-Area-Storage for Pond 1P: stormwater pond Elevation (feet) Surface Storage(sq-ft) (cubic-feet) 722.00 722.10 722.20 722.30 722.40 722.50 722.60 722.70 722.80 722.90 723.00 723.10 723.20 723.30 723.40 723.50 723.60 723.7 0 723.80 723.90 724.00 724.'tO 724.20 724.30 724.40 724.50 724.60 724.70 724.80 724.90 725.00 725.10 725.20 725.30 725.40 725.50 725.60 725.70 725.80 725.90 726.00 726.10 726.20 726.30 726.40 726.50 726.60 726.70 726.80 726.90 727 .00 727 .10 1,616 1,678 1 ,739 1,801 I ,OOZ 1,924 1,986 2,047 2,109 2,170 2,232 2,294 2,355 2,417 2,478 2,540 2,602 Z,bOJ 2,725 2,786 2,848 2,911 2,974 3,038 3,101 3,164 3,227 3,290 3,354 3,417 3,480 3,543 3,606 3,670 3,733 3,796 3,859 3,922 3,986 4,049 4,112 4,707 5,302 5,898 6,493 7,088 /,bd5 8,278 8,874 9,469 10,064 10,659 0.165 336 513 696 885 1,080 1 ,282 1 ,490 I ,704 1 ,924 2,150 2,383 2,621 2,866 3,',\17 3,374 3,637 3,907 4,182 4,464 4,752 5,046 5,347 5,654 5,967 6,287 6,612 6,945 7 ,283 7 ,628 7 ,979 8,337 8,700 I,O71 I,447 9,830 10,219 '10,614 11,016 11,424 1'1,865 12,365 12,925 13,545 14,224 14,963 '15,761 16,618 17,535 18,512 19,548 727 .20 727 .30 727 .40 727 .50 727 .60 727 .70 727 .80 727 .90 728.00 728.10 728.20 728.30 728.40 728.50 728.60 728.70 728.80 728.90 729.00 729.10 729.20 729.30 729.40 729.50 729.60 729.70 729.80 729.90 730.00 730.10 730.20 730 30 730.40 730.50 730.60 730.70 730.80 730.90 731.00 20,644 21 ,799 23,O14 24,288 25,601 26,932 28,281 29,647 31 ,032 32,433 33,850 35,283 36,731 38,194 39,673 41 ,167 42,677 44,203 45,744 47 ,301 48,873 50,460 52,063 s3,682 s5,316 56,966 58,631 60,312 62,008 63,721 65,453 67 ,204 68,972 70,760 72,566 74,391 76,234 78,096 79,976 11,254 1 1,850 12,445 13,040 13,219 13,398 '13,578 13,757 13,936 14,091 14,246 14,402 14,557 14,712 14,867 15,022 15,17I 15,333 15,488 15,643 15,798 15,954 16,'109 16,264 16,419 16,574 16,730 16,885 17 ,040 17 ,226 17 ,411 17,597 17 ,782 17,968 18,154 18,339 18,525 18,710 '18,896 525 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} MSE 24-hr 3 2 year Rainfall=2.87" Ptinled 112712022 Paoe 1 8HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC lnflow Area = lnflow Primary Primary outflow = lnflow, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Link 3L: offsite total Hydrograph 8.260 ac, 33.78% lmpervious, lnflow Depth = 1.30" for 2 year event 6.94 cfs @ 12.38 hrs, Volume= 0.893 af 6.94 cfs @ 12.38 hrs, Volume= 0.893 af, Atten= 0%, Lag= 9.6 , n I lniow! Pnmary t 7 6 5 3 2 0 2 4 6 810 12 141618202221 2A3O32U 3630a04244,1648 5052 54s65860 626466687072 Tlm. (hour!) @E Summary for Link 3L: offsite total 1 lnflow Area=8.260 ac i----l_-l ---+ t - % Z 2 526 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 10 year Rainfall=4.27" Prepared by {enter your company name here} Ptinled 112712022 HydroCADrO 10.00-25 s/n 00744 AzUg HydroCAD Software Solutions LLC Paqe 19 Time span=0.00-72.00 hrs, dt=0.01 hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Storlnd method Subcatchment 15: pond drainage Runoff Area=7.230 ac 36.79% lmpervious Runoff Depth=2.52" Flow Length=435' Tc=15.8 min CN=83 Runoff=22.99 cfs 1.520af Subcatchment 25: Direct runoff RunoffArea=1.030 ac 12.620/o lmpervious Runoff Depth=2.03" Flow Length=150' Tc=12.2 min CN=77 Runoff=2 .97 cls 0.174 aI Pond 1P: stormwater pond Peak Elev=728.95' Storage=44,917 cf lnflow=22.99 cfs 1.520af Outflow=g.03 cfs 1 .520 af Link 3L: offsite total lnflow=10.23 cfs 1.693 af Primary=19 23 cfs 1'693 af Total Runoff Area = 8.260 ac Runoff Volume = 1.693 af Average Runoff Depth = 2.46" 66.22% Pervious = 5.470 ac 33.78olo lmpervious = 2.790 ac 527 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 10 year Rainfall=4.27" Prepared by {enter your company name here} Prinled 112712022 HydroCAD@ 10.00-25 s/n 00744 02019 HfdroQAqsoft\ryeEsq&!!9llS LLC Paoe 20 Summary for Subcatchment'lS: pond drainage Runoff = 22.99 cls @ 12.24 hrs, Volume= '1.520 af , Depth= 2.52" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.0G72.00 hrs, dt= 0.0'l hrs MSE 24-hr 3 10 yeat Rainfall4.27" Area (ac) CN Description Tc (min) Length (feet) Slope Velocity Capacity Description(fuft) (fusec) (cfs) 6.6 0.9 7.9 o.4 145 115 100 75 0.3300 0.0200 0.1000 0.0300 0.37 2.12 0.21 3.52 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed Waterway Kv= 15.0 fps Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flou Paved Kv= 20.3 fps 25 24 22 21 20 19 18 17 15.8 435 Total Subcatchment 1S: pond drainage Hydrograph I Runoff 5 4 3 2 I 0I 8 7 6 5 4 3 2 1 0 GN=83 MSE 24-hr 3 10 year Rainfall=4.27" Runoff Area=7.230 ac Runoff Volume=1;520 af Runoff Depth=2.52" Flow Length=435' Tc=15.8 min 0 2 4 6 810 12 14 16 1A 20 22 24 X 2A 30 32 34 36 38 40 42 44 46 4A 50 52 54 56 58 60 62 64 66 68 70 72 Tlm€ (hou.!) 2.660 98 Paved parking, HSG C4.570 74 >75olo Grass cover. Good. HSG C 7.230 83 Weighted Average4.570 63.21% Pervious Area2.660 36.79% lmpervious Area '-9 ltrt t---f--T---a---t I _ffi J t1i t---t-I-i---l---]---- t -ffi -T.TTTTTTTTT 528 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} HydroCAD@ 10.00-25 s/n 00744 A zxg HydroCAD Software Solutions LLC MSE 24-hr 3 10 year Rainfall=4.27" Printed 112712022 Paqe 21 Summary for Subcatchment 25: Direct runoff Runoff = 2.97 cfs @ 12.21 hrs, Volume= 0.174 af, Depth= 2.03" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 10 year Rainfall=4.27" Area (ac) CN Description 1.030 0.900 0130 Tc Length(min) (fee0 Slope Velocity Capacity Description(fuft) (fusec) (cfs) 10.3 1.9 0.16 0.43 100 50 0.0200 0.3300 Sheet Flow, Grass: Short Sheet Flow, Grass: Short n= 0.150 n= 0.150 P2= 2.87" P2= 2.87" 12.2 150 Total 3 2 '-9 MSE 24-hr 3 10 year Rainfal!=4.27" Runoff Area=1.030 ac Runoff Volume=0.174 af Runoff Depth=2.03" Flow Length=150' Tc=12.2 min CN=77 0 0 2 4 6 8 1012't1 16 18 20 22 24 26 28 30 32 U 36 38 40 42 ,14 46 48 50 52 54 56 58 60 62 64 66 68 70 72 Tlm. (hours) 0.130 0 900 98 Paved parking, HSG C74 >75% Grass cover, Good, HSG C 77 Weighted Average 87.38% Pervious Area 12.62% lmpervious Area Subcatchment 25: Direct runoff Hydrograph li R,""til 529 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 10 year Rainfall=4.27" Prepared by {enter your company name here} Ptinted 112712022 HvdroCAD@ 10,0Q-2E S/n QQ744 O2019 HydroCAD Software Solutions LLC Paae 22 Summary for Pond 1P: stormwater pond 7 .230 ac, 36.79% lmpervious, lnflow Depth = 2.52" for 10 year event 22.99 cfs @ 12.24 hrs, Volume= 1.520 af 9.03 cfs @ 12.53 hrs, Volume= 1.520 af, Atten= 6'l%, Lag= 17.1 , n 9.03 cfs @ 12.53 hrs, Volume= 1.520 al Routing by Dyn-Stor-lnd melhod, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Starting Elev= 727.50' Surf.Area= 13,040 sf Storage= 24,288 d Peak Elev= 728.95' @ '12.53 hrs Surf.Area= 15,405 sf Storage= M,917 cl (20,629 cf above start) Plug-Flow detention time= 176.7 min calculated for 0.962 af (63% of inflow) Center-of-Mass det. time= 37.6 min ( 845.0 - 807.4 ) Volume lnvert Avail.Storage Storage Description #1 722.00',79,976 cf Custom Stage Data (Prismatic) Lisled below (Recalc) lnc.Store Cum.Store(cubic-feet) (cubic-feet) Elevation (feeo Surf.Area (sq-ft) 722.00 724.OO 726.00 727.50 728.00 730.00 731.00 Device Routinq 1,616 2,U8 4,112 13,040 13,936 17,O40 18,896 4,464 6,960 12,864 6,7M 30,976 17,968 0 4,4U 11,424 24,288 31,032 62,008 79,976 #1 Primary 724.20' 727.50' 725.50', Device 1 Device 2 18.0" Round Culvert L= 25.0' RCP, groove end poecting, Ke= 0.200 lnlet / Outlet lnveft= 724.20' I 723.95' S= 0.0100 '/ Cc= 0.900 n= 0.013, Flow Area= 1.77 sf 4.0' long Sharp4rested Rectangular Weir 2 End Contraction(s) 18.0" Round Culvert L= 30.0' RCP, mitered to conform to fill, Ke= 0.700 lnlet / Outlet lnvert= 725.50' / 725.50' S= 0.0000 '/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 48.0" Horiz. Orifice/Grate C= 0.600 Limited to weir flow at low heads #2 #3 #4 Device 1 730.50' frimary OutFlow Max=9.03 cfs @ 12.53 hrs HW=728.95' TW=0.00' (Dynamic Tailwaler)t-1=Culvert (Passes 9.03 cfs of 20.60 cfs potential flow) ?-?=Sharp'-crested Rectangular Weir (Passes 9.03 cfs of 21 .1 1 cfs potential flow) I t-3=Gulvert (lnlet Controls 9.03 cfs @ 5.1 1 fps) l-4=orifice/Grate ( Controls 0.00 cfs) lnflow Area = lnflow Outflow Primary lnvert Outlet Devices 530 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 10 year Rainfall=4.27" Prepared by {enter your company name here} Prinled 112712O22 HydroCAD@ 10.00-25 s/n 00744 @2019 HydroCAD Software Solutions LLC Paqe 23 Pond 1P: stormwater pond Hydrograph '-9 0 2 4 6 A 101214 16 1A202224262A30 3234363840 4244464A505254 56 58 60 62 64 66 68 70 72 Time (hours) II lnrlow !! I lr rfl(,\V I \t e a r z 3 u a c {lFIeI ti )t I) )I)i' 'fCI-A A C I ,|., I \ ^ KI +T I r I ! l rltllrl:t!:lrlrli ij +_i l1 -l 531 Elevation (feet) Su rface (sq-ft) Storage (cubic-feet) Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 10 year Rainfall=4.27" Prepared by {enter your company name here} Printed 112712022 HydroCAD@ 10.00-25 s/n 00744 42019 HydroCAD Software Solutions LLC Paoe 24 Stage-Area-Storage for Pond 1P: stormwater pond Elevation (feet) Surface Storage(sqjt) (cubic-feet) 722.00 722.10 722.20 722.30 722.40 722.50 722.60 722.70 722.80 722.90 723.00 723.10 723.20 723.30 723.40 723.50 723.60 723.70 723.80 723.90 724.00 724.10 724.20 724.30 724.40 724.50 724.60 724.70 724.80 724.90 725.00 725.10 725.20 725.30 725.40 725.50 725.60 725.70 725.80 725.90 726.00 726.10 726.20 726.30 726.40 726.50 726.60 726.70 726.80 726.90 727 .00 727 .10 1,616 1,678 1,739 1,801 1,862 1,924 1,986 2,047 2,109 2,170 2,232 2,294 2,355 2,417 2,478 2,540 2,602 2,663 2,725 2,786 2,848 2,911 2,974 3,038 3,101 3,164 3,227 3,290 3,354 3,417 3,480 3,543 3,606 3,670 3,733 3,796 3,859 3,922 3,986 4,049 4,112 4,707 5,302 5,898 6,493 7,088 7,683 8,278 8,874 9,469 10,064 10,659 0 165 336 696 88s 1,080 1 ,282 1 ,490 1 ,704 1,924 2,150 2,383 2,621 2,866 3,117 3,374 3,637 3,907 4,182 4,464 4,752 5,046 5,347 5,654 s,967 6,287 6,612 6,945 7 ,283 7 ,628 7 ,979 8,337 8,700 9,071 I,447 9,830 10,219 10,614 11,016 11,424 11,865 12,365 12,925 13,545 14,224 14,963 't5,761 16,618 17,535 18,512 19,548 727.20 727 .30 727 .40 727 .50 727 .60 727 .70 727 .80 727 .90 728.00 728.10 728.20 728.30 728.40 728.50 728.60 728.70 728.80 728.90 729.00 729.10 729.20 729.30 729.40 729.50 729.60 729.7 0 729.80 729.90 730.00 730.10 730.20 730.30 730.40 730.50 730.60 730.70 730.80 730.90 731.00 11,254 1 1,850 12,445 13,040 13,219 13,398 13,578 13,757 13,936 14,091 14,246 14,402 14,557 14,712 14,867 15,O22 15,178 15,333 15,488 1 5,643 15,798 15,954 16,109 16,264 16,419 16,574 16,730 16,885 17 ,O40 17 ,226 17,411 17 ,597 17 ,782 17,968 18,154 18,339 18,710 18,896 20,644 21 ,799 23,O14 24,288 25,601 26,932 28,281 29,647 31,032 32,433 33,850 35,283 36,731 38, 'r 94 39,673 41 ,167 42,677 44,203 45,744 47 ,301 48,873 50,460 52,063 53,682 55,316 s6,966 58,631 60,312 62,008 63,72'l 65,453 67 ,204 68,972 70,760 72,566 74,391 76,234 78,096 79,976 532 Summary for Link 3L: offsite total lnflow Area = 8.260 ac, 33.78o/o lmpervious, lnflow Depth = 2.46" for 10 year eventlnflow = 10.23 cfs @ 12.30 hrs, Volume= 1.693 af Primary = 10.23 cfs @ 12.30 hrs, Volume= 1.693 af, Atten= 0%, Lag= 9.6 r'n Primary outflow = lnflow, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Link 3L: offsite total Hydrograph I lnflowI Primary 11 '.9 I 7 6 5 4 0 2 4 6 8101214 16 1A2O221 2A3O 32 321 363840 12 11 46 1A 50 52 51 56 58 60 62 64 66 6a ?0 72 Tln|. (hou.!) lnflow Area=8.260 ac Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 10 year Rainfall=4.27" Prepared by {enter your company name here} Prinled 112712022 HydroCAD@ 10.00-25 s/n 00744 O 2019 HvdroCAD Software Solutions LLC Paoe 25 i tll Tro,3d;l 533 Proposed RSI Marine site Chanhassen 23953 MSE 24'hr 3 100 year Rainfall=7.38" Prepared by {enter your company name here} Printed 112712022 HydroCAD@ 10.00-25 sln 00744 O20'19 HydroCAD Software Solutions LLC Paoe 26 Time span=0.0G72.00 hrs, dt=0.01 hrs, 7201 points Runoff by SCS TR-20 method, UH=SCS, Weighted-CN Reach routing by Dyn-Stor-lnd method - Pond routing by Dyn-Stor-lnd method Subcatchment 15: pond drainage RunoffArea=7.230 ac 36.79Yo lmpervious Runoff Depth=5.39" Flow Length=435' Tc=15.8min CN=83 Runoff=47.98 cfs 3.246 af Subcatchment 25: Direct runoff Runoff Area=1.030 ac '12.620/o lmpervious Runoff Depth=4.71" Flow Length=150' Tc=12.2 min CN=77 RunofF6.84 cfs 0.404 af Pond'lP: stormwater pond Peak Elev=730.70' Storage=74,299 cf lnflow=47.98 cfs 3.246 af Outflolr,= 16.96 cfs 3.246 af Link 3L: offsite total lnflow=18.76 cfs 3.650 af Primary=18.76 cfs 3.650 af Total Runoff Area = 8.260 ac Runoff Volume = 3.650 af Average Runoff Depth = 5.30" 66.22% Pervious = 5.470 ac 33.78% lmpervious = 2.790 ac 534 Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 100 year Rainfall=7.38" Prepared by {enter your company name here} Printed 112712022 HydroCAD@ 1 0.00-25 s/n 00744 A 2019 HydroCAD Software Solutions LLC Paqe 27 Summary for Subcatchment 1S: pond drainage Runoff = 47.98 cfs @ 12.24 hrs, Volume= 3.246 af, Depth= 5.39" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.0G72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 '100 year Rainfall=7.38" Area (ac) CN Description Paved parking, HSG C98 74 >757o Grass cover Good HSG C 7.230 4.570 2.660 Tc Length(min) (feet) 83 Weighted Average 63.21olo Pervious Area 36.79olo I mpervious Area Slope Velocity Capacity Description(fuft) (fusec) (cfs) 0.37 2.',12 0.21 3.52 Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Grassed Waterway Kv= 15.0 fps Sheet Flow, Grass: Dense n= 0.240 P2= 2.87" Shallow Concentrated Flow, Paved Kv= 20.3 fps Subcatchment 1S: pond drainage Hydrograph I Runoff E'o 3"u 20 50 45 40 35 10 0 MSE 24-hr 3 1 00 year Rainfall=7.38" Runoff Area=7.230 ac Runoff Volume=3.246 af Runoff Deplh=S.39" FIow Length=435' Tc=15.8 min CN=83 o 216 A 10 12 14 16 18 20222426 28 30 32 34 36 3A 40 42 44 46 48 s0 52 54 56 58 60 62 U 6 68 70 72 Tlme (houB) 2.660 4.570 6.6 0.9 7.9 o.4 145 0.3300 1 15 0.0200 100 0.1000 75 0.0300 15.8 435 Total l I 535 Summary for Subcatchment 25: Direct runoff Runoff = 6.84 ds @ 12.20 hrs, Volume= 0.404 af, Depth= 4.71" Runoff by SCS TR-20 method, UH=SCS, Weighted-CN, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs MSE 24-hr 3 100 year Rainfall=7.38" Area (ac) CN Description 98 74 >75% Grass cover Good HSG C Paved parking, HSG C 77 Weighted Average 87.38% Pervious Area 12.62% lmpervious Area Tc Length(min) (fee0 (fuft)(fusec) (cfs) Slope Velocity Capacity Description 10.3 1.9 100 0.0200 50 0.3300 0.16 0.43 Sheet Flow, Grass: Short Sheet Flow, Grass: Short n= 0.150 n= 0.150 P2= 2.87" P2= 2.87" 12.2 150 Total Subcatchment 25: Direct runoff Hydrograph I Runoff '-9 7 6 5 3 2 Runoff Area=1.030 ac Runoff Volume=0.404 af Runoff Depth=4.71" Flow Length=l5 Tc=12.2 min CN=77 MSE 24-hr 3 f 00 year Rainfall=7.38" 0 02468101214 16 ft 20 22 24 26 2A 30 32 U 6 * 40 42 44 46 t{J 50 52 54 55 58 60 62 64 66 68 70 72 Tlme (hourt) Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 100 year Rainfall=7.38" Prepared by {enter your company name here} Ptinled 112712022 HvdroCAD@ '10.00-25 s/n 00744 02019 HvdroCAD Software Solutions LLC Paoe 28 0.130 0.900 1.030 0.900 0. 130 536 Proposed RSI Marine site Chanhassen 23953 Prepared by {enter your company name here} MSE 24-hr 3 100 year Rainfall=7.38" Ptinted 112712022 H roCAD@ 10.00-25 sln 00744 O2019 H roCAD Software Solutions LLC Summary for Pond 1P: stormwater pond 7.23O ac, 36.79% lmpervious, lnflow Depth = 5.39" for '100 year event 47.98 cfs @ 12.24 hrs, Volume= 3.246 al 16.96 cfs @ 12.U hrs, Volume= 3.246 af , Atten= 65%, Lag= 16.2 , n 16.96 cfs @ 12.54 hrs, Volume= 3.246 al lnflow Area = lnflow Outflow Primary Routing by Dyn-Stor-lnd method, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Starting Elev= 727.50' Surf.Area= 13,040 sf Storage= 24,288 ct Peak Elev= 73O.7O'@ 12.54 hrs Surf.Area= 18,330 sf Storage= 74,299 ct (50,011cf above start) Plug-Flow detention time= 130.2 min calculated for 2.688 af (83% of inflow) Center-of-Mass det. time= 44.3 min ( 836.5 - 792.2 ) Volume lnvert Avail.Storaqe Storaqe Descri ption #1 722.00',79,976 ct Custom Stage Data (Prismatic) Listed below (Recalc) lnc.Store Cum.Store(cubic-feet) (cubic-feet) Elevation (feet) Surf.Area (sq-ft) 722.O0 724.00 726.O0 727.50 728.OO 730.00 731.00 Device Routing lnvert Outlet Devices 1 ,616 2,U8 4,112 13,040 13,936 17.U0 18,896 0 4,4U 6,960 12,864 6.744 30,976 17,968 0 4AU 11,424 24,288 3',t,032 62,008 79,976 #1 Primary 724.20',18.0" Round Culvert L= 25.0' RCP, groove end projecting, Ke= 0.200 lnlet / Outlet lnverl= 724.20' 1 723.95' S= 0.01 00'/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 4.0' long Sharp-Crested Rectangular Weir 2 End Contraction(s) 18.0" Round Culvert L= 30.0' RCP, mitered to conform to fill, Ke= 0.700 lnlet / Outlet lnvert= 725.50' 1725.50' S= 0.0000'/ Cc= 0.900 n= 0.013, Flow Area= 1 .77 sf 48.0" Horiz. Orifice/Grate C= 0.600 Limited to weir flow at low heads #2 #3 Device 1 Device 2 727.50', 725.50' #4 Device 1 730.50', rimary OutFlow Max=16.96 ds@12.U hrs HW=730.69' TW=0.00' (Dynamic Tailwater) =Culvert (Passes '16.96 cfs ol 25.23 cfs potential flow) =Sharp-Crested Rectangular Weir (Passes 13.42 cls of 62.76 cfs potential flow) =Culvert (lnlet Controls 13.42 cfs @ 7.59 fps) rifice/Grate (Weir Controls 3.54 cfs @ 1.44 fW) 537 Proposed RSI Marine site Ghanhassen 23953 Prepared by {enter your company name here} MSE 24-hr 3 100 year Rainfall=7.38" Prinled 112712022 Paoe 30HydroCAD@ 10.00-25 s/n O 2019 HvdroCAD Software Solutions LLC '-9E o 2 4 6 I 10 12 14 16 14202221 Pond 1P: stormwater pond Hydrograph 28 30 32 34 36 3a 40 42 4 I 1A fi 52 51 56 58 60 82 64 6 A 70 72 llrro (houB) Int I e I Z tt at!tl l(,l v \t d' JIEaKlIE ,t I n , ,u v (!I t c I C l€I 4 I, - II lIIrIIIIIIlfltilflIIlil1 a IlllllI1ililII llltIIIlllllflltIIIIl ltr I lnfowI Primaryffi t -// f'616ds 538 Elevation (feet) Su rface (sq-ft) Storage (cubic-feet) Elevation (feet) Su rface Storagesq-ft) (cubic-feet) 722.00 722.10 722.20 722.30 722.40 722.50 722.60 722.70 722.80 722.90 723.00 723.10 723.20 723.30 723.40 723.50 723.60 723.70 723.80 723.90 724.00 724.10 724.20 724.30 724.40 724.50 724.60 724.70 724.80 724.90 725.00 725.10 725.20 725.30 725.40 725.50 725.60 725.70 725.80 725.90 726.00 726.10 726.20 726.30 726.40 726.50 726.60 726.70 726.80 726.90 727 .00 727 .10 1,616 1,678 1 ,739 1,801 1 ,862 1 ,924 1,986 2,047 2,109 2,170 2,232 2,294 2,355 2,417 2,478 2,U0 2,602 2,663 2,725 2,786 2,848 2,911 2,974 3,038 3,101 3,164 3,227 3,290 3,3s4 3,417 3,480 3,543 3,606 3,670 3,733 3,796 3,859 3,922 3,986 4,049 4,112 4,707 5,302 5,898 6,493 7,088 7,683 8,278 I,874 9,469 10,064 10,659 727 .20 727 .30 727 .40 727 .50 727 .60 727.70 727 .80 727 .90 728.00 728.10 728.20 728.30 728.40 728.50 728 60 728.70 728.80 728.90 729.00 729.10 729.20 729.30 729.40 729.50 729.60 729.70 729.80 729.90 730.00 730.10 730.20 730.30 730.40 730.50 730.60 730.70 730.80 730.90 731.00 11,254 1 1,850 12,445 13,040 13,219 13,398 13,578 13,757 't 3,936 14,091 14,246 14,402 14,557 14,712 14,867 15,022 't5,178 15,333 '15,488 15,643 15,798 15,954 16,109 16,264 '16,419 16,57 4 16,730 16,885 17 ,040 17 ,226 17,411 17,597 17,782 17,968 18,154 18,339 18,525 18,710 18,896 20,u4 21,799 23,014 24,288 25,601 26,932 28.281 29,647 31 ,032 32,433 33,850 35,283 36,731 38,194 39,673 41,167 42.677 44.203 45,744 47 ,301 48,873 50,460 52,063 53,682 55,3'16 s6,966 58,631 60,312 62,008 63,721 65,453 67 ,204 68,972 70,760 72,566 74.391 76,234 78,096 79,976 Proposed RSI Marine site Chanhassen 23953 tlSE 24-hr 3 100 year Rainfall=7.38" Prepared by {enter your company name here} Ptinted 112712022 HvdroCAD@ 10.00-25 s/n 00744 020'19 HvdroCAD Software Solutions LLC Paqe 31 Stage-Area-Storage for Pond 1P: stormwater pond 0 165 336 513 696 885 1,080 1,282 'I ,490 I ,704 1 ,924 2,',150 2,383 2,621 2,866 3,117 3,374 3,637 3,907 4,182 4AU 4,752 5,046 5,U7 5,654 5,967 6,287 6,612 6,945 7 ,283 7 ,628 7 ,979 8,337 8,700 9,071 9,447 9,830 10,219 10,614 11,016 11,424 1 1,865 12,365 't2,925 13,545 14,224 14,963 15,761 16,618 17,535 18,512 19,548 539 Primary outflow = lnflow, Time Span= 0.00-72.00 hrs, dt= 0.01 hrs Link 3L: offsite total Hydrograph 21 20 19 t8 17 16 15 11 13 i12 l, 11 er0E9 I 7 6 5 I 3 2 1 0 ! lnfowI Pnmary 0 2 4 6 8 t0 12 14 16 1A202224 2A30 32 34 36 38 40 42 4 4 14 50 52 54 56 5860626,{ 66 68 70 72 Timo (houB) Proposed RSI Marine site Chanhassen 23953 MSE 24-hr 3 100 year Rainfall=7.38" Prepared by {enter your company name here} Printed 112712022 HvdroCAD@ 10.00-25 s/n 00744 02019 HvdroCAD Software Solutions LLC Paoe 32 Summary for Link 3L: offsite total lnflow Area = 8.260 ac, 33.78o/o lmpervious, lnflow Depth = 5.30" for 100 year eventlnflow = 18.76 cts @ 12.52 hrs, Volume= 3.650 af Primary = 18.76 cfs @ '12.52 hrs, Volume= 3.650 af, Atten= 0%, Lag= g.g , n --r--r-t rlrrlrrr uf 1 + I 1 l lnflow Area=8-260 rTr-T-TrrTrTr + ffi T-rT r-r-1 #tttl I I t ac it,j 1 'ul z A m % t'B;6-cr' 540 Memorandum To: MacKenzie Young-Walters, Associate Planner From: Erik Henricksen, Project Engineer Joe Seidl, Water Resources Engineer CC: Charles Howley, Public Works Director/City Engineer George Bender, Assistant City Engineer Joe Seidl, Water Resources Engineer Charlie Burke, Public Works Operations Manager Date: 2/18/2022 Re: 10500 and 10520 Great Plains Boulevard Conceptual PUD Review – Planning Case No. 2022-04 EASEMENTS The preliminary plat provided with the Conceptual PUD materials, dated 12/4/2018 and produced by James R. Hill, Inc., illustrates typical 10 foot public drainage and utility easements (DUE) along all property lines. Additional public DUEs will be required over public utilities (only watermain at this phase) extended into the property as discussed under the “Sanitary Sewer and Watermain” section of this report. The dimensions of the DUE must be adequate to properly repair and maintain the utility; the minimum for watermains is typically 20 feet wide, centered over the main, due to their typical installation depth of 7.5 feet, however additional DUE may be required depending on the plans that will be provided. Any and all existing easements must be vacated prior to recording of the final plat. Based on Carver County property information there appears to be two parcels abutting the preliminary plat’s western property lines that are listed as “Parcel ID: Gap”. It is unclear if these parcels are being considered in the lot combination of the Conceptual PUD, or if they are being considered a part of the adjacent lot to the west (PID #250361300). Clarification regarding the status of “Parcel ID: Gap” in conjunction with the proposed plat will be required prior to recording of the final plat from either the County or the applicant. 541 The preliminary plat abuts and gains access from Carver County right-of-way. Thus, the applicant must coordinate with Carver County regarding any additional considerations and potential conditions associated with easements for the property as well as any requirements associated with ingress/egress and construction activities such as during grading and hauling operations. EXISTING CONDITIONS SURVEY The existing condition survey, dated 1/28/2022 and produced by James R. Hill, Inc., will need to be updated upon resubmittal to incorporate the following information, as necessary: · Topographic data 100 feet beyond the property boundary · Illustration of existing features that would impact the site’s ingress/egress (e.g. the full extents of Flying Cloud Drive which includes the median near the site’s entrance) · Utilities on or adjacent to the property, including location, size and invert elevation of storm sewers, catch basins and manholes; location and size of water mains (including casings) and hydrants; location of gas mains, high pressure lines, fire hydrants, electric and telephone lines, and street lights. The direction, distance to, and size of such facilities shall be indicated. · Wetlands · Bluff impact zones · Sewage treatment systems and associated conveyance systems · Existing easements and associated recording document numbers · Property information within 150 feet of the property’s boundary · Retaining wall elevations WETLANDS A study completed by Kjolhaug Environmental Services in 2021 shows there are no wetlands within the project site. City records show there is one wetland just south of the project site located in the drainage ditch along County Road 101 (Great Plains Blvd). This wetland has been classified as a manage type 2 wetland in the City’s Surface Water Management Plan. A 1992 delineation report indicates the source of water as surface water runoff and the route of outflow is a culvert to the Minnesota River. The preliminary plans submitted with the Conceptual PUD show grading in close proximity to the wetland which is near the proposed access to the site. Article VI, Chapter 20 of City Code describes buffer strip and setback requirements. For example a 10 to 30 foot buffer strip with an average of 20 foot width for manage type 2 wetlands. There is also a 30-foot setback from the buffer strip so the building setback should be from 40 to 60 feet averaging 50 feet away from the 542 edge of a manage type 2 wetland. The wetland buffer and wetland setback should be shown on the grading plan and stacked in the field prior to construction. The preliminary plans appear meet the wetland buffer and setback requirements. BLUFFS There is a steep slope located on the west side of the property; the bottom generally follows the 750 contour of the property and the top of the follows the 772 -774 contours. The steep area is called out in the preliminary plans as a bluff, however because this area was created from grading completed as part of a development project in 1996 it is not a natural slope and therefore does not meet the City's definition of a bluff. The Lower Minnesota River Watershed District (LMRWD) also regulates steep slopes within their jurisdiction. The applicant will need to coordinate with the watershed district to confirm if the project triggers any regulations as defined in Rule F – Steep Slopes. RETAINING WALLS Preliminary plans provided with the Conceptual PUD submittal indicate that retaining walls may be required for the development. These walls are shown around the northern and western portions of the property. Portions of the retaining walls illustrated are shown to be located within public drainage and utility easements along the western property lines. An encroachment agreement would be required for any retaining walls located within public easements. Portions of the retaining walls are illustrated to be either close to or directly over the western property line. Due to the proximity to the property line, the construction of these walls would require construction activities to occur on the abutting property. The construction of any improvements that impact or require access to abutting properties must have the appropriate right-of-entry agreements and/or temporary construction easements prior to construction operations commencing. Retaining walls over 4 feet in height shall be constructed in accordance with plans prepared by a registered engineer and shall be constructed of a durable material (smooth face concrete, masonry/mortared, railroad ties and timber are prohibited). It should be noted that the height of any retaining wall is measured from the top of the wall to the bottom of the footing (not to the top of grade adjacent to the bottom of the wall). ACCESS Access to the site is currently had from Flying Cloud Drive (CSAH 61) and is located near the western property line. The preliminary plans indicate that the current access will remain and no 543 additional accesses to the surrounding Carver County rights-of-way are proposed. The development will be required to construct a commercial driveway access in accordance with City Standards. Any comments or conditions by Carver County associated with impacts to their rights-of-way must be adhered to and all permits required must be obtained prior to construction activities commencing. It appears no turnaround is provided in the preliminary plans. In accordance with Section 20- 1122 of City Code a turnaround is required when access is had from a state highway, county road or collector roadway. As access is being had from CSAH 61 a turnaround will be required that can adequately facilitate the turning movement of the largest anticipated design vehicle for the site or the City’s largest fire truck, whichever is greater. GRADING AND DRAINAGE The existing conditions plansheet and drainage maps included in the Conceptual PUD submittal show an existing building near the center of the property with access to Great Plains Boulevard provide by an asphalt parking area and gravel driveway. Stormwater runoff general flows from north to south down the slope of the site where it enters a drainage swale along Flying Cloud Drive. The drainage swale conveys stormwater from west to east. Stormwater leaves the site by way of an existing 48” culvert under Flying Cloud Drive which conveys the stormwater to the South through Bluff Creek and ultimately outleting to the Minnesota River. The preliminary plans provided with the Conceptual PUD submittal show a significant amount of grading. The design steepens the hill on the northeast side of the site to create a flat area conducive for the four proposed buildings with access and parking. The proposed design uses combination of drainage swales and stormwater infrastructure to collect and convey stormwater into a Best Management Practice (BMP) located on the southwest corner of the property. The design shows stormwater being conveyed from the proposed BMP to the existing swale along Flying Cloud Blvd through an outlet control structure. Any impacts to Carver County’s right-of- way must be approved and permitted by the County prior to construction activities. The overall design of the stormwater infrastructure mimics the flow path of the existing condition and acts to convey stormwater runoff from impervious surfaces through water quality BMPS. A more detailed analysis of stormwater volumes and rates may be required to show the wetland onsite is not negatively impacted by the proposed design. EROSION PREVENTION AND SEDIMENT CONTROL 544 The proposed development will exceed one (1) acre of disturbance and will, therefore, be subject to the General Permit Authorization to Discharge Stormwater Associated with Construction Activity Under the National Pollution Discharge Elimination/State Disposal System (NPDES Construction Permit). The applicant has prepared and submitted a preliminary Surface Water Pollution Prevention Plan (SWPPP) and generally appears feasible. The SWPPP is a required submittal element for preliminary plat review. No earth disturbing activities may occur until an approved SWPPP is developed. This SWPPP shall be a standalone document consistent with the NPDES Construction Permit and shall contain all required elements as listed in Parts III and IV of the permit. The SWPPP will need to be updated as the plans are finalized, when the contractor and their sub-contractors are identified and as other conditions change. SANITARY SEWER AND WATERMAIN Currently, municipal sanitary sewer and potable water services are not available to the site. During the build-out of the Highway 101 Realignment project, which was substantially completed in 2021, public sanitary sewer mains and water mains were extended along the corridor. However, these newly extended utilities are not fully active nor ready for operation to service properties, as such the site does not have adequate public sanitary and water to fully serve the development’s needs. In 2014, a Highway 61 corridor study was conducted in response to several near and long-term infrastructure projects at the time (e.g. Highway 101 Realignment, CSAH 61 reconstruction, flood mitigation projects, etc.) which prompted the City to investigate the feasibility of extending public utilities to the southern portion of the City. The study, known as “County Road 61 Corridor Plan”, conducted by SRF in association with Hoisington Koegler Group, Inc., determined that utility extensions were feasible within the study area. The image below, taken from Figure 3.1 of the City’s 2040 Comprehensive Plan, depicts the City’s existing and planned sanitary sewer in this area (planned water system build-out generally adheres to the same areas and alignments). 545 The proposed development falls within the southcentral region of sanitary subdistrict LB-1 (the Lower Bluff Creek District). The 2014 study estimated costs and fee revenue associated with extending City utilities to the study area, along with estimated utility assessments per acre, which are shown in Tables 1 and 2. 546 With a lack of adequate city utilities in the area, the development will be required to provide private utility services (sanitary sewer and potable water) to adequately meet the needs of the development. The City has preliminarily agreed to allow the development to tap into the public watermain which was extended with the Highway 101 Realignment project, but only to service the development’s fire suppression needs. At this time there is not sufficient demand along the extended watermain to supply water to the quality standards that the City requires for consumption. This is important to note because the preliminary plans provided indicate the existing well on-site is proposed to be abandoned. If the site will have any fixtures requiring the use of water other than for fire suppression needs, a private source of water supply must be used for those fixtures. The preliminary plans indicate tapping of the existing public watermain for fire suppression needs at the southwest corner of the property. As shown on the preliminary plans this would be infeasible as the watermain was housed in a casing at the location, and would be required to be extended further west to facilitate the connection. Regardless, the development will be required to extend the public watermain to the western property line, and the extension into the site must be along or near the improved private access to allow for reasonable access for future repair and maintenance. Adequate public drainage and utility easements will be required over the public main as it extends into the site. Private fire laterals can then be tapped from the public main as necessary. The property and potential future properties associated with this developable area will be specially assessed for the extension of the public sanitary sewer when they connect. STORM WATER MANAGEMENT The project site is located within the Lower Minnesota River Watershed District (LMRWD). The LMRWD is the LGU that administers NPDES Construction Permits for stormwater management. The proposed development will exceed the one (1) acre of new impervious area and will therefore require permanent stormwater BMPs to be constructed as part of this project 547 and maintained by the owner. The project will be subject to stormwater regulations outlined under LMRWD Rule D including rate, volume, and water quality. The City of Chanhassen also regulates the design, construction, and maintenance of stormwater infrastructure. Article VII, Chapter 19 of City Code describes the required storm water management development standards. Section 19-141 states that “these development standards shall be reflected in plans prepared by developers and/or project proposers in the design and layout of site plans, subdivisions and water management features.” A stormwater maintenance agreement and associated operations and maintenance plan is required for all private stormwater BMPs. Preliminary plans provided with the Conceptual PUD submittal show stormwater treatment and rate control from a wet pond with an incorporated filtration bench BMP located on the southwest corner of the property. The stormwater BMP appears to be properly sized for the impervious surface proposed in the plans. The design of the BMP is highly dependent on soil types and infiltration rates of the underlying soils. Soil borings, infiltration testing and an associated geotechnical report will be needed to confirm the design of the stormwater BMP. No geotechnical report was included as part of the Conceptual PUD submittal. The City’s water resources engineer reviewed the preliminary plans provided with the Conceptual PUD. Specific comments regarding the design of stormwater infrastructure and BMPs were provided to the applicant. STORM WATER MANAGEMENT FEES In 2005 a Stipulation of Settlement (Court File No. 10-CV-05-48) between PCH Development, LLC and the City of Chanhassen was agreed to regarding the park dedication fees and surface water management fees surrounding the subdivision of the “Paws Claws and Hooves Addition” subdivision (PC #2003-04 and the property of this Conceptual PUD). The surface water management fee was reduced to $9,900.00 and was paid on 7/25/2005. The settlement agreement states, “If all or any part of the property is changed to a different principal use or further subdivided, the property shall be subject to payment of additional park dedication and surface water management fees based upon the rates in effect at that time applicable to the proposed use and type of municipal approval requested.” However, as the stipulation was between the property owner and the City and was not required to be memorialized against the property, if the property owner changes from PCH Development, LLC no stormwater fees will be required if the PUD is approved. If the property is subdivided in the future, stormwater fees will be collected at the rate in affect at the time of platting, minus the $9,900.00 already paid. 548 Landscaping and Tree Preservation 10500/10520 Great Plains Blvd A Planned Unit Development (PUD) is expected to ‘protect.. mature trees…” and ‘reflect higher quality design of…landscaping’. The proposed development site has existing trees as evidenced in a field inspection and shown in current aerial mapping applications. The existing trees and woods are not included on the Existing Conditions sheets, nor reflected in the submitted Canopy Coverage calculations shown on the Landscape Plan. It is unknown if any of the existing trees will be preserved, but it appears that there may be some in part of the ‘undisturbed area’ shown on the plan that may possibly be unaffected by site grading. The applicant will need to submit a tree inventory for the site as well as update the canopy coverage calculations. Based on the calculations, the applicant will need to meet and potentially exceed the minimum requirements for replacement tree planting on the site. Staff recommends that the applicant consider using a no-mow turf grass or prairie mix in place of the proposed sod areas to promote a sustainable landscape design for the site. A site plan review for the site will be required to show foundation plantings on the outward facing sides of the buildings. Bufferyard plantings are required along the property lines. The landscape plan shows the following proposed landscaping for the site. Required plantings Proposed plantings Bufferyard B –North prop. line, Regional Trail, 780’ 15 overstory trees 31 Understory trees 46 Shrubs 1 overstory trees 4 Understory trees 46 Shrubs Bufferyard C –South prop. Line, Hwy 61, 700’ 21 overstory trees 42 understory trees 63 shrubs 6 overstory trees 0 understory trees 0 shrubs Bufferyard C –west prop. line, Hwy 101 Great Plains Blvd, 500’ 15 Overstory trees 30 Understory trees 45 Shrubs 3 Overstory trees 3 Understory trees 0 Shrubs Bufferyard C -East property line, 460’ 10 Overstory trees 20 Understory trees 31 Shrubs 2 Overstory trees 0 Understory trees 0 Shrubs The applicant does not meet minimum requirements for bufferyard plantings on the site. 549 The vehicular use area is required by code to have landscaping that includes islands or peninsulas for every 6,000 sq. ft. of use area and landscape areas and a minimum number of trees in and around the parking area in order to reduce the overall heat island effect of pavement and improve aesthetics of the site. Minimum requirements for landscaping for the parking lot include 2,816 sq. ft. of landscaped area around the parking lot, 5 landscape islands or peninsulas, and 11 trees for the parking lot. The applicant’s proposed as compared to the requirements for landscape area and parking lot trees is shown in the following table. Required Proposed Vehicular use landscape area 2,816 sq. ft.0 sq. ft. Trees/parking lot 11 trees 0 trees Landscape islands or peninsulas/parking lot 5 islands/peninsulas 0 islands/peninsulas The landscaping as proposed in the concept plan does not meet minimum requirements for trees, landscaping or islands/peninsulas. Acknowledging that the standard requirements for trees and landscape islands within the paved area may prove difficult to incorporate into the site, staff recommends that the applicant propose alternatives that also provide environmental benefits and/or reduction in the heat island effect caused by large expanses of asphalt. 550 Carver County Public Works 11360 Highway 212, Suite 1 Cologne, MN 55322 Office (952) 466-5200 | Fax (952) 466-5223 | www.co.carver.mn.us CARVER COUNTY March 1, 2022 City of Chanhassen c/o MacKenzie Young-Walters, AICP Associate Planner 952-227-1132 mwalters@ci.chanhassen.mn.us Re: Development / Access Review Comments: 10500 and 10520 Great Plains Boulevard Conceptual Planned Unit Development (PUD) located at PID#s 256010010 and 256010020 adjacent to County State Aid Highway (CSAH) 101 (Great Plains Blvd.) and CSAH 61 (Flying Cloud Dr.) Thank you for the opportunity to review the subject development in the City of Chanhassen. Consistent with the County Comprehensive Plan and County Codes, and other official controls of the County, the following are comments and recommended conditions of approval and as potential requirements for any necessary permits to be issued for the project. 1. Regarding access to the County highway a. The proposed driveway access onto CSAH 61 was built with the County’s Flying Cloud Dr. project and the proposed driveway location appears consistent with the access that was constructed. b. Provide an estimate of the maximum number of vehicles that may make a left turn into the site during an hour to evaluate the potential operational and safety risk of vehicles and any towed trailers obstructing eastbound CSAH 61 traffic. Additional improvements may be needed to mitigate any operational or safety risks that are identified. 2. Regarding County highway right of way a. The property boundaries shall match the existing County highway right of way. The proposed boundary appears to match the highway right of way as modified by CR RW Plat No. 29. 3. Regarding grading adjacent to the County highway a. County requests drainage calculations and data for the proposed development. Revision is likely needed regarding the outlet for the proposed stormwater treatment ponds, which is not in a good location due to the flow outlet being up gradient from the trail which is below. Drainage should be carried and directed further to the east into the roadside ditch that currently exists instead of to the west side of the development on the steep slopes and directly pointed at the trail embankment. b. Confirm the proposed drainage will not create an adverse impact to the County right of way. c. Proposed grading shall tie-in and be compatible with the existing ground in the County 551 right of way. 4. Regarding final approvals and required permits - a. The County will need to review and approve the final grading plans for properties adjacent to CSAH 101 and CSAH 61. A grading permit will be required for grading work within the highway right of way. b. An access permit will be required for access to CSAH 61 due to this change in use and connection of the site improvements to CSAH 61. c. The technical details of any final plat, its boundaries and form(s) will need to be reviewed and approved by the County Surveyor. d. Prior to any work affecting or on County highways or in County right of way, the applicant shall coordinate plans with the County Engineer and obtain a Utility, Access, or Excavating/Filling/Grading Permit(s) from Carver County Public Works: (www.co.carver.mn.us/departments/public-works/quick-links/permits). Final details of locations, grades, and profiles affecting County roads as well as any utility connections will need to be reviewed and approved prior to any permits. e. Any damages, modifications, or changes incurred on County highways from current or approved conditions will need to remedied or updated at development expense, including costs incurred by the County. These are the County’s comments at this time. If you have any questions or need further assistance, please contact staff noted below: Joan Guthmiller Administrative Technician Carver County Public Works 952.466.5201 jguthmiller@co.carver.mn.us Angie Stenson AICP Sr. Transportation Planner Carver County Public Works 952.466.5273 astenson@co.carver.mn.us Dan McCormick, P.E. PTOE Traffic Services Supervisor Carver County Public Works 952.466.5208 dmccormick@co.carver.mn.us 552 From:Linda Loomis To:Young-Walters, MacKenzie Cc:Della Young Subject:10500 and 10520 Great Plains Boulevard Date:Tuesday, February 8, 2022 4:34:37 PM CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thank you for your email, Please be advised that the City of Chanhassen has not been approved for a Municipal Permit by the Lower Minnesota River Watershed District (LMRWD). All projects within the boundaries of the LMRWD must apply to the District for a permit. Permit information can be found on the LMRWD website using this link. If you have any questions please let me know. Linda LoomisAdministrator, Lower Minnesota River Watershed DistrictNaiad Consulting, LLC763-568-9522 Cell763-545-4659 Home/Office6677 Olson Memorial Highway Golden Valley, MN 55427 553 CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ss. COUNTY OF CARVER ) I. Kim T. Meuwissen, being first duly sworn, on oath deposes that she is and was on February 17, 2022, the duly qualified and acting City Clerk of the City of Chanhassen, Minnesota;that on said date she caused to be mailed a copy of the attached notice of Consider a request for Conceptual PUD approval for a mixed-use Planned Unit Development(PUD) which would permit the construction of four 20,000 square-foot storage buildings on approximately 8.3 acres with a land use designation of Mixed located at 10500 and 10520 Great Plains Boulevard. Zoned: Fringe Business District. Property Owner: Nancy Blood/ Applicant: RSI Marine to the persons named on attached Exhibit"A",by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon;that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County,Minnesota, and by other appropriate records. Li)Z/l.A 04/\' Kim ssen, City C erk Subscribed and s rn to before me this 1 fir. day of 't-6(1-k-4 , 2022. Notary Public 554 Subject ,.a. Parcel ir‘io , 0!•,., J jill.,. . . lot I/f ate Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one.This map is a compilation of records,information and data located in various city, county,state and federal offices and other sources regarding the area shown,and is to be used for reference purposes only. The City does not warrant that the Geographic Information System(GIS)Data used to prepare this map are error free,and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the TAX NAMED depiction of geographic features. The preceding disclaimer is provided pursuant to TAX ADD L1»Minnesota Statutes§466.03, Subd. 21 (2000), and the user of this map acknowledges that the City shall not be liable for any damages,and expressly waives all claims,and TAX ADD L2» agrees to defend,indemnify,and hold harmless the City from any and all claims brought by User,its employees or agents,or third parties which arise out of the user's access or use of data provided. i r r-r Subject r^ Parcel it:,4,0 . 4,1. r e,: isoorr.47007_V Illip6 ,•, . ., .... , 1. .. rr. Disclaimer This map is neither a legally recorded map nor a survey and is not intended to be used as one.This map is a compilation of records,information and data located in various city, county,state and federal offices and other sources regarding the area shown,and is to be used for reference purposes only. The City does not warrant that the Geographic Information System(GIS)Data used to prepare this map are error free,and the City does not represent that the GIS Data can be used for navigational, tracking or any other purpose requiring exacting measurement of distance or direction or precision in the depiction of geographic features. The preceding disclaimer is provided pursuant to Minnesota Statutes§466.03,Subd. 21 (2000),and the user of this map acknowledges that the City shall not be liable for any damages, and expressly waives all claims, and agrees to defend,indemnify,and hold harmless the City from any and all claims brought Next Record»«TAX NAME»by User,its employees or agents,or third parties which arise out of the user's access or use of data provided. TAX_ADD_LID TAX ADD L2» 555 a r p m m.to , vt ° cOa 0) QO) 03 N a m rmoo° cm Hhaoanovommo N Um E 3ma n mcTO .0 N O ' r O y •Y C G V la cri mom mEoomE mo,ma cov 0 m 4- 0 ... (1) u) 7 O N O O) O y = mmc HmHmH m-c= mm c<2iE00 = O L U Q «0 C Q. Q 0) O E m E m m y P.m etLL - O N "0 >iL C cm m 3 v C af• > 3 0 "0 6 d1- 0 E Q O y C V 0) +. O 'm a¢ °co >.'o c-E ac mO , C (/) O E 0) i 0) E 3 .0 N m U m m U. y.. m o u . c o N 01 ca > ,- f0 to Oi O C . fl. 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Motion Type Simple Majority Vote of members present Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION The courts released Minnesota's congressional and legislative redistricting plans on February 15, 2022 with the following impacts to Carver County and the City of Chanhassen: All of Carver County is now located in one congressional district (District 6). Previously Chanhassen was split between two congressional districts (3 and 6). Changes were made to the legislative districts (state senate and house) representing Carver County, both in numbering as well as boundaries. Previously Chanhassen was split in 558 representation (Senate Districts 33 and 47 and House Districts 33B and 47B) but will now be completely represented by one state senate district (48) and one house district (48B). These changes gave Chanhassen the freedom to realign precinct boundaries that will balance population, accommodate growth, and allow for efficient election administration. The following guidelines were considered when establishing the proposed precinct boundaries: Define precinct boundaries using a road or other feature as a boundary between precincts, and/or using a metes and bounds description (describes the boundaries of a precinct in such a way that a person could walk the described boundary). Polling locations: Must be located in the precinct or within one mile of its boundary. Must be large enough to accommodate election activities and the voting population expected in a presidential election. Must meet federal and state accessibility requirements. Must be liquor free and not adjacent to a liquor service area. If possible, follow school district boundaries to avoid the necessity for different ballot styles in one precinct. Our main goal in the redistricting process was to keep the number of precincts at the current level of 7 or less. The existing boundary between Minnetonka School District 276 and Eastern Carver County School District 112 was also taken into consideration in order to eliminate precincts split between two school districts, therefore reducing the number of ballot styles required in those precincts. With those goals in mind, GIS Specialist Dennis Tumberg created the attached map creating 6 precincts following census blocks. Although the proposed precinct populations will increase by eliminating a precinct, the City took into consideration the number of registered voters who voted early (absentee) in the 2020 General Election (see table below). The expectation is that early voting numbers will only increase in the future, therefore eliminating the need for additional precincts and polling locations. 2020 GENERAL ELECTION RESULTS- CHANHASSEN TOTAL ABSENTEE BALLOTS CAST TOTAL BALLOTS CAST AT POLLS ON ELECTION DAY 10302 (60%)7082 (40%) SW Transit will offer free SW Prime rides to the polling places on Election Day, as well. Polling Locations Staff recommends that the following polling locations be established: Precinct 1 Chanhassen Library, 7711 Kerber Boulevard Precinct 2 Westwood Community Church, 3121 Westwood Drive 559 Precinct 3 Chanhassen Recreation Center, 2310 Coulter Boulevard Precinct 4 Chanhassen City Hall, 7700 Market Boulevard Precinct 5 Chanhassen Recreation Center, 2310 Coulter Boulevard Precinct 6 Chanhassen Public Works, 7901 Park Place The polling place that is eliminated was located at Living Christ Lutheran Church . Hennepin County Precincts Chanhassen has two areas that cross into Hennepin County. One is the industrial area along Highway 5 west of Dell Road and the other is a garage in northern Chanhassen off of Cardinal Avenue. Neither of these areas have any population, but precincts must be established nonetheless in the event someone moves in. It is recommended that the following precincts and polling locations be established: Hennepin County Precinct 1 Chanhassen City Hall, 7700 Market Boulevard Hennepin County Precinct 2 Westwood Community Church, 3121 Westwood Drive BUDGET RECOMMENDATION Staff recommends that the City Council adopt a resolution establishing precincts and polling places as shown on the attached map. ATTACHMENTS Metropolitan Area Legislative Map Senate District 48 Map House District 48B Map Resolution establishing precincts and polling places Proposed Precincts Map Existing Precincts Map 560 ■ : 1B AMdover 'I■■■• Columbus ■ Maple Lake -w ds Woodland Sain �facius Camden Dahlgren Benton ... ···,••4'-· • Forest Lak't!. •• Hugo 33A Scandia Marine May 33B Map layers c::::J 2022 Senate Districts : • • •� 2022 House Districts r■ ■ ■., �:•,:•; Indian Reservation D County D County Subdivision -(j-Interstate 2022 Minnesota Special Redistricting Panel Minnesota Legislative Districts - Metropolitan Area February 15, 2022 561 BentonTwp Cam denTwp DahlgrenTwp HancockTwp HollywoodTwp Lak etow nTwp SanFranciscoTwp WaconiaTwp Watertow nTwp YoungAmericaTwp JacksonTwp LouisvilleTwp SandCreekTwp SpringLakeTwp Carver Chanhassen Chaska Victoria Waconia EdenPrairie Minn eton ka Minn etrista Shorewood Shakopee PriorLake Cologne Mayer NorwoodYoungAmerica Shorewood Chanhassen Greenwood Deephaven Excelsior SaintBonifacius Tonka Bay S I B L E Y C O U N T Y H E N N E P I N C O U N T Y S C O T T C O U N T Y C A R V E R C O U N T Y ÉÇ)101 ÉÇ)284 ÉÇ)41 ÉÇ)25 ÉÇ)7ÉÇ)7 ÉÇ)5 ÉÇ)5 £¤169 £¤212 £¤212 CO RD 33 1STAV E W W78TH ST 1 S T A V E E LYMAN BLVD OAKST TACOMAAVE N C O R D 3 2 OAK ST SMAIN ST W LAKESTW APGAR ST SCO R D 1 0 1CO RD 21L AK E ST E MAIN ST E CORD101CO RD 30LAKETOWNPKYCORD34 OLDBRICKYARDRDCO R D 1 1 CO RD 79CO RD 6978TH ST CORD40CO RD 23ZUMBRO AVEMANI TOUR D CHURCHLAKE BLVDMAIN STV A L L E Y VIEW RD WACONIAPKYSCO RD 110CORD36 160TH ST N W BASELINE AVEROLLIN G ACRESR D 311TH AVECOR D 1 8 PAUL AVECORD10 N WALNUTST KOEPER AVECORD44MINNEWASHTAPKYW 150TH ST CORD11 CO RD 151TOWNLINE AVEC H A S K A BLVDCORD43BROADWAY AVE JONATHANCARVERPKYPIONEERTRL C O R D 1 5 5 CORD140118TH ST CO RD 152 GALPINLAKERDAUDUBONRDCO RD 135VICTORIADRCO RD 44 CO RD 30 F L Y IN G C L O U D D R CO RD 53CORD153CORD40CO RD 32 CO RD 41CO RD 43CREEK RD CO RD 51CO RD 50 17 45 48 49 54 RapidsRice Hydes Lake Wacon ia Miller Pierso ns Bavaria Riley RiceAnn $ 0 1 2 3 4 50.5 Miles Se nate D istrict 48 February 2022 Q:\Geodata\Maps\Senate\districts\Redist2020\mxd\A-Size\SenateDistricts_Landscape_vtd.mxdCITY -TOW NNAME 48 Counties House Dis tric ts Cities and Towns Lakes & Streams Inters tate Hw y US Hwy State Hwy Ramps County Road Local Road 562 DahlgrenTwp Laketow nTwp JacksonTwp Carver Chanhassen Chaska Victoria EdenPrairie Minn eton kaMinnetristaShorewood Shakopee Shorewood Chanhassen Excelsior H E N N E P I N C O U N T Y S C O T T C O U N T YCARVER C O U N T Y ÉÇ)101 ÉÇ)7 ÉÇ)5 ÉÇ)5 ÉÇ)41 £¤169£¤212 £¤212LakeMinnewashtaLake Minn eto nka Bavaria S c h u t z SteigerMinn etonk a-Up perLake C h a s k aVirginia L o t u s Riley Susan Lucy Rice G a lp in Christmas A n n Hazeltine 1 S T A V E W W 78TH ST W 78TH ST 1 S T A V E E LYMAN BLVD MARYSTOWNRDBAVARIARDCORD40VICTORIA D R PIONEERTRL APGARSTSCO RD 1 0 1 CO RD 101CO ST AID HWY IIKOEPER AVECO RD 79CO RD 6978TH ST SMITHTOWNRDROLLINGA C R E S R D CORD1 8 MINNEWASHTAPKYOLDBRICKYARDR D CHASKABLVDCO RD 44 PIONEERTRLGALPINLAKERD AUDUBON RDVICTORIA DRF L Y IN G C L O U D D R CREEKRD $ 0 0.45 0.9 1.35 1.8 2.250.225 Miles House District 48B February 2022 Q:\Geodata\Maps\House\districts\Redist2020\A-Size\HouseDistricts_Portrait_vtd.mxdCITY -TOW NNAME 48B Counties House Dis tric ts Cities and Towns Lakes & Streams Inters tate Hwy US Hwy State Hwy Ramps County Road Local Road 563 CITY OF CHANHASSEN CARVER AND HENNEPIN COUNTIES, MINNESOTA DATE: March 21, 2022 RESOLUTION NO:2022-XX MOTION BY: SECONDED BY: RESOLUTION ETABLISHING PRECINCTS AND POLLING PLACES WHEREAS, the legislature of the State of Minnesota has been redistricted; and WHEREAS,Minnesota Statute section 204B.14, subd. 3(d) requires that precinct boundaries must be reestablished within 60 days of when the legislature has been redistricted or at least 19 weeks before the state primary election, whichever comes first. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chanhassen, Counties of Carver and Hennepin, State of Minnesota, hereby establishes the boundaries of the voting precincts and polling places as follows: Precinct Location 1 Chanhassen Library, 7711 Kerber Boulevard 2 Westwood Community Church, 3121 Westwood Drive 3 Chanhassen Recreation Center, 2310 Coulter Boulevard 4 Chanhassen City Hall, 7700 Market Boulevard 5 Chanhassen Recreation Center, 2310 Coulter Boulevard 6 Chanhassen Public Works Building, 7901 Park Place Hennepin County 1 Chanhassen City Hall, 7700 Market Boulevard Hennepin County 2 Westwood Community Church, 3121 Westwood Drive Attached to this resolution, for illustrative purposes, is a map showing said precincts and the location of each polling place. PASSED AND ADOPTED by the Chanhassen City Council this 21 st day of March, 2022. ATTEST: Kim Meuwissen, City Clerk Elise Ryan, Mayor YES NO ABSENT 564 Sandy H o o k R o ad W 82nd StWest L a ke Crt Lake S u s a n D riveL a k ota LaneSunset TrailSandy Ho ok Ci r Cheye n n eBighorn Drive HazeltineBlvd(Hwy41)Lyman Blvd (CSAH 1 8 )MinnewashtaParkwayCircle Juniper Ave.Dogwood RdSommer Gate Ringneck DrP heasant D r Hills d al eC rt S o u t h e r n C r t ForestRidgeCircleHawthorne Chaska RoadMolineCirS te lle r Cir White Dove Dr Charing Bend H e a therCourtPowers Blvd (CSAH 17)S a ddlebrookP ass Trot t ers CirTargetLaneKerber BlvdChippewaCir Chippewa TrailSan ta V e r a DrSaratogaDr SaratogaCirSanta Fe Trail S i e r r a Tra ilSierra Court Sh a d owm e r e Canterbury Cir R e d w in g C t NezPerceCt Ox b ow BendSummit C ir cl e Stag HornLn Oxbow B e n dDa k o ta D a k otaCi r cl eBuck in g w o o d C o u rtT i m berwood Dr Pi n e wo o dCir c l e A co rn L a neM a p le w o o d T e rra ce Oakwood Ridge R e n a i s s a n c e C o u r tBenwoodCircle StoneCreekRdStone Cree k D rStoneCreekDr BluffViewCourt CreekViewCourt Lake Dr ive W estCommerc e Dr Valle y RidgeTrail North Valley Rid g eTrail South Valley View Court ValleyRidgeCourtValleyRidge Place Valley View P lSpoo n b illC ir M allar d C r tEgretCrtLakeSusanHillsD r Flamingo DrT e r n C rtK ingfi sherCrt T h r ush Crt M erga nser C rtOaksid e CircleLyman Court M ary Jane CirBarbara C r tDrake CrtDove CrtPark DrPark R o a d L a k e D riveDakota CirErie AveW 8 6th St Quinn RoadBluffCircleF awnHi l l Cour t Ridge RoadBelmo nt L n W 78th St W Village Road Lake Lucy Lane C r e s t v i e wCir W h i t e t a i l R id g e C o u r t Moccasin Trail W 79th StCrimson Bay RdG reat Plains BlvdIn d i a n H i l l R d Yuma D r KiowaL ongacres D r McGlynn DrMelodyLane P.V.LnP.V.CirLake Lucy R oad Century BoulevardLong a c re s D rFawnHillR d Fawn Hill Rd82nd Street Main StreetHighover DriveHighoverCrtS HighoverCrtN 2 1 3 4 5 6 Grandview RdStone CreekCrt H eron Dr AlisaCourtAlisaLaneBent Bow Trai l GunflintCourt 3 C o u lt e r B lv d Coulter Blvd Andrew Court Coulter Blvd 1 Kimberly Lane 3 Nicholas Way 2 Kelly CourtLakeway DriveLake D rive WestL a k e D r iv eL a ke D r E Deerbr o o k Dr H o rse sh o e L a n e Horseshoe CurveBridleCreek Circle NorthwoodCourt4 Autumn Ridge Ct 5 Autumn Ridge Ln 6 Autumn Ridge Way StoughtonAveH ennepin C ounty R eg io n a l T ra il C o r r id o r W est F arm R o adH e id i L a n e H e s s e F a r m C i r VogelsbergTrailMandan RaspberryHillBluff Cr e ek Drive M ills R o a d Flintlock T railW 96th Street Hwy 101 Great Plains BlvdFoxford RoadW 94th St Kiowa TrailLake Riley BlvdDeerfoot Trail ParklandWay Spr i n g fiel d D rEastwood Crt Overlook Court S u n n y v a l e D rGreen v ie w Dr ShoreviewCourt Greenleaf CourtSummerfield Dr Summerfield Dr i v e Lym a n Blvd La keview Rd E N o r th B ay Dr1 Mission Way Hill W 2 Marshland Tr 3 Blackbird Ct 4 Hartland Ct 5 Mission Hill Way E 6 Rice Ct 7 Monk Ct 8 Mayfield Ct 9 Mission Hills Dr 10 Frisco Ct T i g u a LaChanhass e n Hills Dr N orthCh anhas s en H ills D r SouthLakeS usanC rtLa ke Susan Hi ll s D r 2 43 1 W 187th StW 77th St 5 P elicanC rtOsprey LnBluebillTrailBitternCourtSwanCourtI bi s CrtWest Lake Dr Market Bl v d DellRoadCheyenne Spur Cheyenne AveLake Dr E Hi d d enCir ErieC ircleEri eSpurDakota Lane Dakot a LaneHidden CourtMarsh Dr DakotaAveH id d e n L a n e Sinnen CirGreatPlainsBlvdW 7 9th St77th StQuattro D r Park Roa d Park Court Par k Place 3 Autumn Ridge Avenue 2 Harvest Way 1 Harvest Lane Lukewood Dr S t one C r e e k Lane W S t o ne Cr eek Lane EB o u ld e r R oadBridle Creek Tra ilW 82nd St Ar bo r e tu m Boulevard Highway 41State H w y 5 A rb o retum D rive77t h St Lone Cedar Lan e M in n e w a s hta C o urt South C e d ar Driv e Red Oak Lane W hite Oak Lane White Oak Lane Hallgren Lane CountryOaksRoadStratford RidgeGlend al e D r 6 6 Jersey Way StratfordLn StratfordBlvdState H w y 7 Crestview Dr Linden C ir Land in g s D riveLandingsCrtJoshuaCirCountryO aks RdLes le e CurveGreenbriar AveNe z P e r c e D r Audubon Rd (CSAH 15)Glendale Dr Maple Cir Maple DrLeslee C u r v e Church RoadMeado w Lane W 62nd St MeadowCourtElm TreeCypressDriveD artm o u t h D rFi r TreeS h o r e Drive Highover LaneBar b erryCirArborLaneDogwood AveIronwood Piper Rid g e L n TanagersPointNorth M a n o r Wash t a Bay R o adTanage rs L n S a n d piperTrailMi n n ewashtaWo odsDrForrestCirFore st AveOrioleAve64th StMelo d y Hill Murray Hill RoadW 65th St Hummingbird RdMelo dy Hill CirHighover Way Ches M a r F a r m R d Ches Mar DrHunt e r Dr LodgepolePointHarrisonHillTrailHarrisonHillCourt Re d F o x C i r c l e B rinker St CrocusCtTulipCtMaje s t ic Way Windmill Dr5 Baneberry Way E6 Cone Flower Crv S7 Bluebonnet Blvd 10 Blue Sage Ln E 9 Poppy Dr8 Chicory Way 13 Butter Cup Crt14 Bluesage Ln WMillCreekLNKings Road Settlers CtTrails End RdTrails E n d RdLake Lucy Rd W 78th S t Highwood Dr TreeTopRdMarket St Crestview Dr Che st n u tLane Pinehur s t D rPinehurst Dr 16 Snapdragon Dr 4 Primrose Place 2 Clover1 Baneberry Way W 3 Coneflower Crv N 12 Lady Slipper Lane11 Waterleaf Lane E 15 Waterleaf Lane W W a l nut Curv e 6 7 8 9 10 1115 1 4 2 3 1 3 1 16 5 5 4 12Prairie Flo w e r BlvdWhiteDoveCir Wo o d Duck CirPintailCir Partridge Cir TealCir West 63rd StCardinal AveCreekRu n T r AudubonBlue JayKoehnen Cir EastKoehnenCir West P h easant Cir Shadow LaneIthlienAshton Ct Te to n LaneBretton Way Pip e w o o d Cir £¤212 Arlington Ct WelsleyCt Pleasan tViewC ov e Willow Cr e e k PointeLakeLucyMulberryCirEastMulbe rryCi r West PeacefulLaneTroendleCircleTecumseh Lane Shawnee La n e Redman LnUticaLaneUtica TerraceUticaCircleUt i c a L a ne State Hwy 5 Picha Kerber BlvdMarketBlv d W 78th St Chan ViewKiowaIroquois AveHuronFrontier TrailWest 76th St Great Plains BlvdSouthShore Dr S o u thS h o reCtErie AveF rontierC ourtLaredoDrive2 1 S a n t a VeraD rLaredo LaneSantaFeCirFrontier TrlIroquois Cimarron Cir SantaFeCirCa n yonC u rveSad d l e b rook Trai l C ones to ga TrailConestogaCourtButte C o urt Pontiac CrtPont i ac Circle Pont ia c L n DerbyDrive D el Rio DrDel Rio Dr Preakness Ln P im licoLaneFox Hill D rNavajo D r B r o k e n A r r o w D r Rin go DrCar v er BeachRdP i ma LnCha p ar r al LnR e d wi ng La n e Kerber Blvd Nez Perce DrWoodhill Dr Cree Dr Ponderosa Dr Imperial Lone Ea gl e Rd Carver Beach Rd P enamintCtRedwingL nPe n a mintLnChaparr al L n Hiawatha Dr Western Dr ChaparralCourtLotus TrailMohawk DrLake Ann Park DrPawneeV i n ela n d CtFox Path Ho p i R d Deerwood DrQ u ive rDrive NapaDr P le asan t V ie w RoadFox Pat hF o x C t Lake Poi ntPl eas ant V i e w RoadT rappers P a ss Mountai n W a y MountainViewCt NearM o u n t ai nBlv d Piedmont Ct Cascade Court S h a s ta C irWCa s t l e RidgeC a s cade Cir Shasta Cir E Olympic Cir CastleRidgeCourtCa s c a d e P a s s Townline Road Tra p L i n e Circle Tim ber Hill Rd RojinaLane T ra p L ine Ln PleasantParkDrBluffRidgeCrtGra y F ox C u rveFoxtail Crt QuailCrossingGrayFoxLaneH untersC rtFox Holl o w D r Chanhassen Rd HWY 101PleasantViewWayCh octaw CirBrule CircleKruversPointRdW i l l o w View C o v e TwinMaple Ln Basswood CirHorseshoeCurve M e r r y P la c e Holly L a n e Knob Hill Lan e L a k e w ay Lan e W o o d Duck L n HighgateCir O r chard La n e M a p le w o o d C irCactusCu rveSa d d lebrookCurveChan View Dakota Lane Hennepin County Regional Trail CorridorFlying Cl o u d D r ( C S A H 6 1 ) C o u n t y R o a d 1 0 112 3 4 5Highland DrLaredo Ln7 6 Mission HillsCourtMissionHillsCircleMissio n Hills Lane1098 P i o n e e r T ra il (C S A H 1 4 )Meadowla r k LnHesse Farm Road Sun r i d g e CrtAudubon RdPioneerCircleCreekwood Dr H omestead LaneUplandCi r cl eMalloryCourtBriarwoodCtGalpin Blvd (CR 117)Lake L u c y Road Lake Lucy Road Di amondCour t Melody HillMurray Hill Crt Audubon RdHill StLongview CirGalpin Blvd(CSAH 15)C e n t u r y Trail Century Blvd1 2 34 7 6 5 3 Coach Place2 Coach Lane 1 Coach Court 4 Coach Dr !Chesterfield Ln 5 Village Street6 Village Place !Century Circle Century Ct. Century Place 7 Arboretum Village Trl Big Woods Blvd Arbore tumVill ageCircleWater Tower Place Corporate Place Century BlvdSteller Court BentBowTrailW 7 8th Street W 78th Stre e t W 78th Street W 78th Stre e t W 78th Street Pond P ro men a d ePipewood CurveP ip e w o o d C rt Ruby L a n e To p az Drive S apphireLaneRidgevie w WayRidgeview Point Lakerid g e RoadRidgehill RoadTristan DrTri s t an KnollVa s ser man Trail VassermanPlace Delphinium LaneBramble D r H a n c o c k P la c e Hickory R o a d ShenendoahCircle GoldenCourtCountry Oaks Dr E d ge w o o d Ct L a ke Lucy R o a d Brenden CourtManchesterDriveLake Harrison Circle Higho v e r T railGalpi n Crt Fox D r L a k e H a r rison Rd A mb erw ood Ln Al d e r W a y Gunflint TrailArrowhead Ln Gunflint Tr ail H ig h c re s tC irStonefield LnPipewood LaneCartwayLanePowers Place1 Essex Rd 2 Suffolk Dr 3 Burlwood Dr 4 Rosewood Dr L ake Susa n H ills Dr L a k e D rive WestYosemiteYosemiteLilac Lane B lu ff C re e k Blvd1 2 3 4 5 Lyman Blvd (C S AH 18) Pioneer Trail (CSAH 14) B l u f f C reek B l v d 1 Degler Circle 2 Ellendale Lane 3 Pembroke Pass4 River Rock Drive N 78th S t W Beacon Court 5 Bethesda Circle 7 8 9 10 11 12 13 13 14 15 15 Roosevelt Dr 16 16 Columbia Lane 17 17 Freedom Lane 7 Lincoln Lane 8 Washington Circle9 Commonwealth Blvd10 Franklin Lane11 Madison Dr12 Jefferson Dr 14 Declaration Dr13 Washington Blvd Springfield Dr Pineview CrtPowers Blvd (CSAH 17)Maple Shores Dr Red Cedar Point Rd Pa d d o c k Ln Lake Riley DrLake Ri l ey Trl W aters Edge DrFox Hollow Ct Crossroads Blv d 18 Independance Circle 1819 Colonial Lane 19 20 20 Freedom Lane Dell RoadTanadoona Drive Westwood DrS W Vi l l a ge Dr Apple Tree Lane Motorplex Ct Washta Bay Ct £¤212 £¤212 Flyi n g C lo u d D r (C S A H 6 1 )Bluff Creek DrH e m lo c k WayMayappl e Pass !Village Ln Riley Ridge !Village Cir !Village Crt !Arboretum Village Ln, Pl, Crt, & Crv!Rock Island Ln VioletReflections RdL a k e v iew Rd E!Bellevue Ct 1 Hem l oc k Way Cotton gr a s s Court Marigold Court Red C e d a r Cove Reflections RdWy n s o n g Lan e Pleasant View Rd Blaze TrlRiver R o ck Dr S C a m d en R i d g e DrHenry CtS traw b e r r y L a ne Mission Hills Street Names P r e serve C t F a wn Hill Rd Degler LnBentz Ct Windsor CtEagle Ridge RdHawkcr est Cir Hawkcrest CtEagleCtCrossroad CourtAnt h e m Place 4 1 32 West Park Street Names 1 Maggie Way 2 Rockburn Rd 3 Wildflower Ln 4 Stonegate Rd P a i s le y P a t hRogersCt PaisleyCtK ir kw o od Ci r Lake Drive E Emerald Lane P u r ple P k w yAlphab et St Pearl Dr P e a rl DrDella Dr Lucy Ridge Cir Lucy R idge LaneL u c y R i d g e C o u r t Stratton Ct Devons h ire D r Aldrich Dr 7 6 5 4 3 2 1 A E FCDB G 11300 11200 11100 11000 11400 40012001600200010070090015001700200600100014001800220030050011001300190021002300270028008800 8700 8900 260010900 10800 10700 10600 10500 10400 10300 10200 10100 10000 9900 9800 9700 9600 9500 9400 9300 9200 9100 9000 8900 8800 8700 8500 8400 8300 8000 7900 7800 7700 7600 7500 6900 7000 7100 7200 19000188007400 186008200 8100 7300 9000 8600 8006400 6300 6200 6500 6600 6700 680013001200110010009008006007001002003004005000280035003400330032003100300029002700260025002400230022002100200019001800170015001600140042004100400039003800370036006200 6300 6400 6500 6600 6700 6800 6900 7000 7200 7300 7100 7400 7500 7600 7700 7800 7900 8000 8100 8200 8300 8600 8500 8400 40003900380037003600350033003400320031003000290010600 10500 10400 10300 10200 10100 9100 9200 9300 9400 9500 9600 9700 9800 9900 10000 11400 11300 11100 11000 11200 10900 10800 10700 Precinct 1 - Chanhassen Library Precinct 4 - Chanhassen City Hall Precinct 2 - Westwood Church Precinct 3 - Chanhassen Recreation Center Precinct 5 - Chanhassen Recreation Center Precinct 6 - Chanhassen Public Works ISD 276 ISD 112 ISD 276 ISD 112 I SD 2 7 6 I SD 1 1 2 Lake Virginia Christmas Lake Lotus Lake Brendan Pond Lake Harrison Kerber Pond Lake Susan Rice Marsh Lake Lake Riley Rice Lake Lake St. Joe Lake Minnewashta Lake Ann Lake Lucy Minnewashta Regional Park North Lotus Lake Park Meadow Green Park Chanhassen Pond Park Chanhassen Nature Preserve Chanhassen Recreation Center Lake Susan Park Rice Marsh Lake Preserve Bluff Creek Preserve Bandimere Community Park Bluff Creek Golf Course Hesse Farm Park Preserve Lake Susan Preserve Raguet Wildlife Management Are MN Valley National Wildlife Re MN Landscape Arboretum Seminary Fen Scientific & Nat* Independent School District 11 Independent School District 112 Independent School District 276 Riley Ridge Park Fox Woods Preserve Lake Ann Park Preserve HC 2 HC 1 6 2 1 5 3 4 Document Path: K:\Departments\Admin\Voting\PrecinctMap\Precincts 2022.aprxLegend Voting/Polling Places School District Boundary Precinct 1 Chanhassen Library 7711 Kerber Blvd Precinct 2 Westwood Church 3121 Westwood Dr Precinct 3 Chanhassen Recreation Center 2310 Coulter Blvd Precinct 4 Chanhassen City Hall Lower Level 7700 Market Blvd Precinct 5 Chanhassen Recreation Center 2310 Coulter Blvd Precinct 6 Chanhassen Public Works 7901 Park Place HC Precinct 1 Chanhassen City Hall Lower Level 7700 Market Blvd (Same as Precinct 4) HC Precinct 2 Westwood Church 3121 Westwood Dr (Same as Precinct 2) 1 3,964 2,822 2 3,895 2,722 3 4,442 3,312 4 4,563 3,678 5 4,647 3,393 6 4,436 3,344 New Precinct Population 18+ Population Proposed Precinct Populations Date Created: 3/3/2022 Created By: City of Chanhassen - Engineering Department µ0 3,000 Feet 0 0.5 Mile 2022 Voting Precincts City of Chanhassen 565 7 6 5 4 3 2 1 A E FCDB 11300 11200 11100 11000 11400 40012001600200010070090015001700200600100014001800220030050011001300190021002300270028008800 8700 8900 260010900 10800 10700 10600 10500 10400 10300 10200 10100 10000 9900 9800 9700 9600 9500 9400 9300 9200 9100 9000 8900 8800 8700 8500 8400 8300 80 0 0 79 0 0 7 8 0 0 77 0 0 7 6 0 0 75 0 0 6900 7000 7100 7200 19000188007400 186008200 8100 7300 90 00 8600 8006400 6300 6200 6500 6600 6700 680013001200110010009008006007001002003004005000280035003400330032003100300029002700260025002400230022002100200019001800170015001600140042004100400039003800370036006200 6300 6400 6500 6600 6700 6800 6900 7000 7200 7300 7100 7400 7500 7600 7700 7800 7900 8000 8100 8200 8300 8600 8500 8400 40003900380037003600350033003400320031003000290010600 10500 10400 10300 10200 10100 9100 9200 9300 9400 9500 9600 9700 9800 9900 10000 11400 11300 11100 11000 11200 10900 10800 10 7 00 !(^ San d y H o o k R oad W82ndStWestLa ke Crt LakeSusanDriveL a k o t a LaneSunset TrailSandyHook C irCheyenneBighornDrive HazeltineBlvd(Hwy41)Ly m an Blvd ( C S A H 1 8 )MinnewashtaParkwayCircle JuniperAve.DogwoodRdSommerGate RingneckDr.Pheasant D r Hillsd ale Crt S o u th e rnCrt ForestRidgeCircleHawtho rn e ChaskaRoadMolineCirS tellerCir WhiteDoveDr S t r a t ton CrtCharing Bend H eatherCourtPowersBlvd(CSAH17)SaddlebrookP ass Trott ersCirTargetLaneK e r berBlvdC hi ppew aCir ChippewaTrailSantaV e r a DrSaratogaDr SaratogaCirSanta Fe Trail S i e rraTrailSierraCourt S h a d o w m ere CanterburyCir R e d w in g C t.NezPerceCt O x b o wBendSum mit Circle St agHornLn Oxbow B endD akotaDa k o t aCir c l eBuckingwoodCourtT im berwood Dr Pin e w o o d Circle AcornLaneMaplewoodTerraceOakwoodRidge R e n a i s s a n c e C o u r tBenwoodCircle StoneCr eekRdStoneCre e kDrStoneCreekDr BluffViewCourt C reekViewCourt Lake D riveWestCommerce DrValleyRidge Trail North V alley Rid g eTrail South ValleyViewCourt ValleyRidgeCourtValleyRidge Place ValleyViewPlSpoon b illCirM a ll a rdC rtEgretCrtLakeSusanHillsD r FlamingoDrT e rn C rtK ingfis h e r Crt Th r ush Crt Merga nserCrt Oakside CircleLyman Court M aryJ aneCirBarbara C r tDrakeCrtDove CrtParkDrPark R oadL a keDriveDakotaCirErie AveW 86thSt Quinn RoadBluffCircleF awnH i l l Cou r t RidgeRoadBelm ont LnW 78 th St W.VillageRoad LakeLucy Lane C r e s t v i e wCir W h ite ta ilR id g e C o u r t MoccasinTrai l W 7 9 t h S t .Crimson Bay RdGreatPlainsBlvdIndian Hill Rd Yu ma Dr KiowaLongacre s D rMcGlynn DrMelodyLane P.V.LN.P.V.CirLa ke LucyRoad CenturyBoulevardLon g acre sDrFawnHillRdFAWNHILLROAD82nd Street MainStreetHighoverDriveHighoverCrtS HighoverCrtN 21 3 4 5 6 Grandview RdStone CreekCrt HeronDr AlisaCourtAlisaLaneBentBowTrail GunflintCourt 3 C o u lte rB o u le v a rd Coulter Blvd Andrew Court Coulter Blvd 1 KIMBERLY LANE 3 Nicholas Way2 Kelly CourtLakewayDrive Lake DriveWestLake D riveLakeDrE.Deerbrook DrHorseshoeLaneHorseshoeCurveBridleCreekCircle NorthwoodCourt4 Autumn Ridge Ct5 Autumn Ridge Ln6 Autumn Ridge Way StoughtonAveHennepinCountyRegionalTrailC o rrid o rWest Farm R o a d H e id i L a neHesse Farm Cir VogelsbergTrailMandan RaspberryHillBl uff CreekDrive M illsR o ad FlintlockTrailW. 96th Street Hwy101GreatPlainsBlvdFoxfordRoadW 94thSt.KiowaTrailLake Riley BlvdDeerfootTrail ParklandWay Sprin g fie ld DrE a s t woodCrt OverlookCourt S u n n yv a l e DrGree n vie w Dr. ShoreviewCourt GreenleafCourtSummerfieldDr Summerfie ld D riveLyman B lvd L a k eviewRdE N o r t h B ayDr1 Mission Way Hill W2 Marshland Tr3 Blackbird Ct4 Hartland Ct5 Mission Hill Way E6 Rice Ct7 Monk Ct8 Mayfield Ct9 Mission Hills Dr10 Frisco Ct Tigu a L aChanhass en Hills Dr NorthC hanh assenHillsDrSouthLakeSusanCrtL ake Susan H i l l s Dr2 43 1 W 187th StW 77th St 5PelicanCrtOspreyLnBluebillTrailBitternCourtSwanCourtI b i s CrtWestLakeDr MarketBlvd DellRoadL a keDrive E. 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Center 3Votes atWestwood Church 2AVotes AtChanhassen Rec Center 5Votes atLiving ChristLutheran Church 4Votes atChanhassenPublic Works 1AVotes atFire Station 1BVotes atCity Hall 2BVotes atChanhassen Rec Center License C enter City of Chanhassen Voting Precincts K:\Wall Maps\VotingPrecincts_ADMN_35x39.mxdÜDate: 3/11/2020 0 2,000Feet 0 0.5Mile Voting/Polling Places !(^License Center School District Boundary Legislative District 33B Fire Station7610 Laredo Dr City Hall Lower Level7700 Market Blvd Chanhassen Recreation Center2310 Coulter Blvd Chanhassen Recreation Center2310 Coulter Blvd Westwood Church3121 Westwood Dr Chanhassen Public Works7901 Park Place Living Christ Lutheran Church820 Lake Dr 1A 1B 2A 2B 3 4 5 Hennepin CountyChanhassen Recreation Ctr (Same as 2A)2310 Coulter BlvdHC 2 Hennepin CountyCity Hall Lower Level7700 Market BlvdHC 1 566 City Council Item March 21, 2022 Item Planning Department 2021 Year-End Review and 2022 Work Plan File No.Item No: J.1 Agenda Section ADMINISTRATIVE PRESENTATIONS Prepared By Bob Generous, Senior Planner Reviewed By Laurie Hokkanen SUGGESTED ACTION "The Chanhassen City Council receives the Planning Department 2021 Year-End Review and 2022 Work Plan." Motion Type N/A Strategic Priority Development & Redevelopment SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS 567 Planning 2021 Year in Review & 2022 Programs 568 2021 & 2022 YEAR IN REVIEW RECOMMENDED WORK PLAN CITY OF CHANHASSEN PLANNING COMMISSION CITY OF CHANHASSEN 7700 Market Boulevard Chanhassen, MN 55317 952-227-1100 569 PAGE 2 Staff Planning CommiSSionerS BaCkground As required by the City Code section 2-46.03 (e) Reports: The Commission shall make an annual written report to the Council containing the Commission recommendation for the ensuing year. Staff estimates an April 1, 2022 population of 26,399. The 2020 Decennial U.S. Census population was 25,951. The City’s 2010 Decennial Census population was 23,952. Below is a summary of items the Planning Commission reviewed in 2021 as well as possible work projects for 2022. If there are additional items, projects, or research the Planning Commission would like to undertake for 2022, please provide direction to staff. Kate Aanenson, Community Development Director Bob Generous, Senior Planner Sharmeen Al-Jaff, Senior Planner MacKenzie Young-Walters, Associate Planner Mark von Oven, Chair Eric Noyes, Vice Chair Steven Weick Doug Reeder Laura Skistad Erik Johnson Kelsey Alto 570 PAGE 3 Planning staff reviewed three more development review applications in 2021 than in 2020, 26 versus 23. Included as part of these applications were two conditional use permits, four interim use permits, two site plan reviews, six subdivisions, and 17 variances, which resulted in 24 cases being reviewed by the Planning Commission. In addition, the Commission reviewed 13 Code amendments. Two Planning cases were metes and bounds subdivisions, which are reviewed by City Council. In 2021, the city issued building permits for 208 dwelling units, which was approximately 104 percent of our 2021 REVIEW projected housing growth for 2021. We are projecting a two percent (2%) increase (approximately 200 units) in total housing stock for 2022. As can be seen in the average residential building permit data (72 single-family and 50 attached units), there is currently sufficient approved single-family residential lots available for development with a lot inventory of 92 platted single-family lots, but a deficiency of attached single-family lots with 14 lots available. With the approval of the Lake Place at Powers Ridge project, 110 apartment units were approved for development of which 50 units will be affordable. Given this inventory, preli9minarily approved housing developments and current housing demand, the city 208 Dwelling Units in 2021 571 PAGE 4 2022 WORK PROGRAMS develoPment review City Code ComPrehenSive Plan miSCellaneouS »Staff anticipates the development of Erhart Farm subdivision will come in for review in 2022. »The Avienda Lifestyle Center PUD at Highway 212 and Powers Boulevard was approved in 2018, grading will be completed in 2022, a 39 unit cottage home development was given preliminary approval, and additional multi-family and commercial development (site plans) will be reviewed in 2022. »New commercial and residential projects will continue on an in-fill, lot-by-lot basis including potentially redevelopment of existing commercial areas in the downtown that have reached their effective design utility. »With the adoption of the Local Water Management Plan on December 10, 2018, and the hiring of a water resources engineer as the Water Resources Coordinator, staff will assist in the drafting revisions to the wetland ordinance and the surface water management requirements of City Code. »The city will need to make numerous minor code corrections and revisions, including a review of the sign code, that staff has been compiling over 2021, which will be brought forward in 2022. The city is required by the Metropolitan Land Plan Act (MN§473) to update our Comprehensive Plan every ten years. The City of Chanhassen is designated by the Metropolitan Council as an Emerging Suburban Edge Community. The city adopted the 2040 Comprehensive Plan on February 10, 2020. »Staff will bring some chapters of the 2040 Comprehensive Plan to the Planning Commission for discussion and review in conjunction with our long-range planning. Staff will provide periodic items for long-range planning as the hearing schedule and time permits. Some items in addition to the Comprehensive Plan include housing demands and trends, demographic statistics, mixed-use development, sustainable development, development trends, redevelopment issues, transportation projects, senior-friendly cities, etc. Another joint Environmental, Parks, Senior and Planning Commission tour will be scheduled for late summer 2022. 572 PAGE 5 ACTIONS ATTACHMENTS The Planning Commission may suggest additional items which they may review/research in 2022. Any other projects that the Commission would like to see staff address will be added to the list. Subject to Planning Commission concurrence, staff will forward this report to the City Council. 1. Permits and Inspections 2. Development Review 3. Community Development Mission 573 & PERMITS INSPECTIONS BUILDING COMMUNITY DEVELOPMENT DEPARTMENT 574 PAGE 7 BUILDING COMMUNITY DEVELOPMENT DEPARTMENT The Building Division contains two support staff, one building official and four inspectors. Eric Tessman is the Building Official for the city. The inspectors review building plans for compliance with building codes, inspect buildings under construction, and enforce property maintenance issues. Support staff issue the building permits, schedule inspections, receive all permit applications and distribute building plans for city review. In 2021, the city issued two permits for projects with building permit valuation in excess of one million dollars. The City issued 3,302 permits worth $58,286,155 for residential additions and remodeling in 2021. Historically, we average 1,167 such permits. Staff Eric Tessman, Building Official Dun Nutter, Fire Marshal Dave Ding, Building Inspector Paul Ekholm, Building Inspector Brian Fehrenbach, Building Inspector Bob Sullivan, Mechanical Inspector Jeff Keogh, Mechanical Inspector Colleen Martino, Support Staff DeeAnn Triethart, Support Staff 575 PAGE 8 Average new single-family home values excludes land cost new Single-family home ConStruCtion YEAR PERMITS AVERAGE VALUATION TOTAL VALUATION 2021 98 $503,774 $49,369,812 2020 68 $411,529 $27,984,000 2019 40 $637,390 $25,495,591 2018 49 $406,275 $19,865,000 2017 55 $420,195 $22,798,000 2016 46 $401,638 $18,834,000 inSPeCtionS YEAR BUILDING INSPECTIONS MECHANICAL INSPECTIONS PLUMBING INSPECTIONS TOTAL INSPECTIONS 2021 6,732 1,368 1,430 9,530 2020 3,413 1,171 1,323 5,907 2019 3,467 1,708 1,667 6,842 2018 2,863 1,425 1,551 5,839 2017 2,583 1,490 1,405 5,478 2016 2,722 1,459 1,770 5,951 2021 B uilding inspection Activity CommerCial & inStitutional ConStruCtion There were no significant, new commercial, industrial or institutional projects in 2021. The total valuation for all new commercial, industrial and institutional projects in 2021 was $4,069,902. Tenant finish and remodeling activity had 72 permits with a valuation of $11,352,774. 576 PAGE 9 inSPeCtionS (Cont.) RESIDENTIAL BUILDING PERMITS 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER TOTAL Residential Single-Family 23 23 38 14 98 Residential Townhomes 0 0 0 0 0 Apartments/Senior Facilities 0 0 110 0 110 Total Residential 23 23 148 14 208 COMMERCIAL BUILDING PERMITS 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER TOTAL New 0 0 0 2 2 Redeveloped 0 0 0 0 0 Remodeled 9 21 20 22 72 Total Commercial 9 21 20 24 74 TOTAL PERMIT HISTORY 2017 2018 2019 2020 2021 Single-Family 55 49 40 68 98 Townhomes 12 56 28 0 0 Apartments/Senior Facilities 0 268 0 0 110 Commercial 73 72 76 70 74 Total # of All Permits 140 445 144 138 282 AVAILABLE LOT INVENTORY (END OF QUARTER) 1ST QUARTER 2ND QUARTER 3RD QUARTER 4TH QUARTER Single-Family Lots 159 140 105 92 Residential Townhome Lots 14 14 14 14 Total Available Lots 173 154 119 106 2021 Building Activity A significant amount of the building permit activity, totaling 2,134 permits, which occurred in 2020, was due to household remodeling and addition construction, and building re-roofs which resulted from summer thunderstorms. 577 PAGE 10 YEAR SINGLE-FAMILY ATTACHED SINGLE-FAMILY APARTMENTS DWELLING 1992 228 0 0 228 1993 251 16 0 267 1994 269 110 0 379 1995 216 197 65 478 1996 170 37 0 207 1997 177 97 0 274 1998 263 162 0 425 1999 187 88 0 277 2000 124 34 162 320 2001 85 44 100 229 2002 54 246 0 300 2003 59 94 243 396 2004 76 16 0 92 2005 60 24 0 84 2006 89 42 48 179 2007 65 86 18 169 2008 28 38 0 66 2009 71 14 0 85 2010 71 30 0 101 2011 106 62 0 168 2012 107 78 0 185 2013 89 86 0 175 2014 57 96 0 153 2015 80 24 0 104 2016 48 0 76 124 2017 55 12 0 67 2018 49 56 268 373 2019 40 18 0 58 2020 68 0 0 68 2021 98 0 110 208 Average 72 50 47 168 reSidential Building PermitS iSSued 578 PAGE 11 houSing PermitS 579 DEVELOPMENTREVIEW PLANNING COMMUNITY DEVELOPMENT DEPARTMENT 580 PAGE 13 PLANNING COMMUNITY DEVELOPMENT DEPARTMENT The Planning Division consists of the Community Development Director, three planners and a natural resource specialist. The Planning staff enforces the zoning ordinance, reviews building plans, prepares current and long-range plans for the community, discusses development potential for individual properties, reviews development proposals and coordinates this review with other departments and agencies, prepares reports for the Planning Commission and City Council, provides information about the community to businesses, property owners and the general public, performs research projects and writes ordinances and resolutions. There were 24 cases reviewed by the Planning Commission. Planning CaSeS reSidential SuBdiviSionS TYPE 2017 2018 2019 2020 2021 5 YR. AVG. SIGN PERMITS 37 62 36 16 56 41 VARIANCES 13 9 10 10 17 12 CONDITIONAL USE PERMITS 2 3 1 1 2 2 INTERIM USE PERMITS 0 0 1 1 4 1 REZONINGS 1 1 0 1 2 1 SITE PLAN REVIEWS 3 3 5 2 2 3 PLANNED UNIT DEVELOPMENTS 3 4 1 4 0 2 SUBDIVISIONS 3 4 4 1 6 4 VACATIONS 6 1 3 2 2 3 WETLAND ALTERATION PERMITS 1 1 1 0 0 1 CODE AMENDMENTS 13 6 24 5 14 12 LAND USE PLAN AMENDMENTS 0 1 0 0 0 0 TOTAL 82 95 86 43 105 82 CASE #PROJECT NAME GROSS ACRES NET ACRES TOTAL UNITS GROSS DENSITY NET DENSITY 2020-22 Deer Haven 2.81 2.81 4 1.42 1.42 2021-15 Eagle Bluff 4.1 1.6 2 0.49 1.25 TOTALS 6.91 4.41 6 0.87 1.36 581 PAGE 14 Site Plan review Planning CommiSSion attendanCe PROJECT TITLE LOCATION DEVELOPER BUILDING SQUARE FT.ACRES TYPE OF USE Lake Place #2021-04 1361 Lake Drive West. Lakes at Chanhassen, LLC 166,000 3.5 110 Unit Senior Independent Living River Valley Industrial Center #2021-19 2100 Stoughton Avenue Capstone Investors, LLC 82,000 0.79 Office Warehouse TOTAL 248,000 4.29 582 PAGE 15 reSidential develoPment StatiStiCS 583 PAGE 16 reSidential develoPment StatiStiCS (Cont.) 584 PAGE 17 reSidential develoPment StatiStiCS (Cont.) ChanhaSSen PoPulation YEAR METHOD NUMBER INCREASE % INCREASE MET COUNCIL 1960 CENSUS 3,411 --- 1970 CENSUS 4,879 1,468 43%- 1980 CENSUS 6,359 1,480 30%- 1990 CENSUS 11,732 5,373 84%- 1995 ESTIMATE 15,588 3,856 33%- 2000 CENSUS 20,321 4,733 30.4%20,321 2005 ESTIMATE 23,652 3,331 16.4%22,518 2010 CENSUS 22,952 -700 -3%22,952 2015 ESTIMATE 24,655 1,703 7.4%25,194 2020 CENSUS 25,951 1,296 5.3%26,700 2021 ESTIMATE 26,271 320 1.2%- 2022 ESTIMATE 26,399 128 0.5%- 2025 PROJECTION 27,262 863 3%- 2030 PROJECTION 28,656 1,394 5%31,700 2035 PROJECTION 30,469 1,813 6%- 2040 PROJECTION 31,589 1,390 5%37,100 585 PAGE 18 DEVELOPMENTS A four-lot subdivision with a variance for the use of a private street on 2.81 acres deer haven (PC #2020-22) 586 PAGE 19 A two-lot subdivision with a variance for the use of a private street on 4.1 acres. Outlot A was dedicated to the City and will provide a trail connection from Highway 101 to Eagle Ridge Road. 9197 eagle ridge road (PC #2021-15) 587 PAGE 20 Site plan review with a building height variance for the construction of a 110-unit, three- story Independent Living Senior apartment. lake PlaCe (PC #2021-04) Artist rendering 588 PAGE 21 Subdivision and Site plan approval for an 82,000-square foot office warehouse building at 2100 Stoughton Avenue. Building construction is contingent on final platting of the site. (Revised to address Chaska access requirement) river valley induStrial Center (PC #2021-19) 589 PAGE 22 river valley induStrial Center (Cont.) (Artist Rendering) CITY OF CHANHASSEN PLANNING COMMISSION 2021 YEAR IN REVIEW & 2022 RECOMMENDED WORK PLAN CITY OF CHANHASSEN 7700 Market Boulevard Chanhassen, MN 55317 952-227-1100 590 City Council Item March 21, 2022 Item MnDOT State Aid for Local Transportation Brochure File No.Item No: K.1 Agenda Section CORRESPONDENCE DISCUSSION Prepared By Charlie Howley, Director of Public Works/City Engineer Reviewed By SUGGESTED ACTION Correspondence Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS MnDOT State Aid for Local Transportation Brochure 591 Highway Users Tax Distribution Fund for local roads and bridges 2022 North Owasso Boulevard, City of Shoreview STATE AID FOR LOCAL TRANSPORTATION Supporting Minnesota’s Vital System of Transportation Minnesota’s economic strength and vitality depends on an effective transportation system. To support the state’s system of streets, roads and bridges, the Minnesota Department of Transportation distributes funds for highway maintenance and construction to counties, cities and townships based on a formula determined by the legislature. The department’s State Aid for Local Transportation division works closely with local levels of government to ensure the state maintains a safe, effective and coordinated highway network. Funding from the Minnesota Highway Users Tax Distribution Fund is used to support more than 142,000 miles of trunk highways, county state aid highways, municipal state aid streets and township roads. The HUTDF is a dedicated funding source comprised primarily of fuel tax revenues, license fees, motor vehicle sales tax revenue and interest. For fiscal year 2022, MnDOT distributed over $1 billion to local governments from the HUTDF. In addition to funding support, the SALT division provides technical assistance in highway and bridge design, construction and maintenance; authorizes grants for local road and bridge construction; coordinates local federally funded projects; and provides overall management of the state aid system. SALT links MnDOT with city and county engineers to transfer technical expertise and determine ways to improve the state’s transportation system. Bridge 69A70, Duluth Township (St. Louis County) Bridges Trunk Highways 3,988 County Roads 8,178 City Streets 1,413 Township Roads 6,250 19,829 bridges Reported bridges are on state trunk highways, county roads, city streets, and township roads, and do not reflect number of bridges owned by each agency type. mndot.gov/stateaid 651-366-3800 January 2022 Minnesota Roads 11,703 30,671 3,767 13,855 55,548 19,382 Trunk Highway County State Aid Highways 1 Municipal State Aid Streets 2 County Roads Township Roads Other Municipal Streets Other Minor Systems 7,939 142,865 1 In 87 counties 2 In 150 cities of population greater than 5,000 592 FUEL TAX REVENUE $916,500,000 Minnesota Highway Users Tax Distribution Fund 2022 Total Highway Users Fund $2,615,149,000 LICENSE FEES $881,500,000 MOTOR VEHICLE SALES TAX $610,548,000 Collection Costs and Refunds to Department of Natural Resources, Public Safety, Revenue, etc. $39,079,753 5% Distribution $128,803,462 Regular Distribution $2,447,265,785 5% - $128,803,462 Town Bridge Account - 16% Town Road Account - 30.5% Flexible Hwy. Account - 53.5% Town Bridge Account $20,964,775 Town Road Account $51,964,101 Flexible Highway Account* $70,100,964 Regular 95% - $2,447,265,785 Trunk Highway Fund - 62% County State Aid Highway Fund - 29% Municipal State Aid Street Fund - 9% Trunk Highway Fund $1,517,304,786 To MnDOT County State Aid Highway Fund* CSAH Distribution $703,627,826 DEDUCTIONS $19,371,913 $5,317,087 • Distributed to 87 counties based on: –Apportionment Sum (68%) ◦10% equalization ◦10% motor vehicle registration ◦30% lane miles ◦50% CSAH money needs –Excess sum (32%) ◦40% motor vehicle registration ◦60% CSAH money needs • Used to construct (60%) and maintain (40%) each county’s CSAH system • Used for administration, disaster and research • Used for roads providing access to recreation areas in cooperation with the DNR, State Park Road Account Municipal State Aid Street Fund* MSAS Apportionment $219,939,850 DEDUCTIONS $6,297,656 • Apportioned to 148 municipalities based on: –50% population –50% MSAS money needs • Used to construct and maintain each municipality’s MSAS system • Used for administration, disaster and research • Apportioned to individual counties based on the needs of the deficient township bridges. • Less unallocated account, which can be used by any county. • For the replacement of deficient township bridges • Apportioned to individual counties based on township road mileage open to traffic at least eight months/year. • For the construction and maintenance of township roads. • Apportioned to individual agencies for the restoration of former trunk highways that have been turned back to the municipalities or counties and designated state aid. For more details, visit mndot.gov/safinance/apportionments.html *Net distribution after adjustments and deductions AUTO PARTS SALES TAX/ INTEREST/OTHER $206,601,000 593 City Council Item March 21, 2022 Item SouthWest Transit Commission Letter of Support dated March 14, 2022 File No.Item No: K.2 Agenda Section CORRESPONDENCE DISCUSSION Prepared By Laurie Hokkanen, City Manager Reviewed By SUGGESTED ACTION Correspondence Motion Type N/A Strategic Priority N/A SUMMARY BACKGROUND DISCUSSION BUDGET RECOMMENDATION ATTACHMENTS SouthWest Transit Commission Letter of Support 03-14-2022 594 595 City Council Item March 21, 2022 Item City Manager Performance Review File No.Item No: L.1 Agenda Section CLOSED SESSION Prepared By Kim Meuwissen, City Clerk Reviewed By SUGGESTED ACTION N/A Motion Type N/A Strategic Priority N/A SUMMARY The City Council will meet in Closed Session with the City Manager to review her performance on her employment anniversary. The Mayor will provide a summary of the results at the next regular meeting. The City is authorized to hold a closed session for this purpose by Minn. Stat. § 13D.05; 13D.05, subd. 3. BACKGROUND DISCUSSION BUDGET RECOMMENDATION 596 ATTACHMENTS 597