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2001 10 22 AGENDA CHANHAS~ CITY COUNCIL MONDAY, OCTOBER 22, 200.1 CHANHAS~ MUNICIPAL BUILDING, 690 CITY CENTER DRIVE ~:30 P.M. - CITY COUNCIL WORK SESSION, COURTYARD CONFERENCE ROOM Al 2002 Budget ~tations: 1) Community Development 2) Administration, Including Police Contract and 7:00 PM. - REGULAR MEE~G, CITY COUNCIL CHAMBERS CALL TO ORDER (Pledge of PUBLIC ANNOUNCEMF~NTS CONSENT AGENDA All items listed under the Consent Agenda are considered to be routine by the city council and ' will be considered as one motion. There will be no separate discussion of these items. If · discussion is desired, that item will be removed from the Consent Agenda and considet~ separately. 'City council action is based on. the staff recommendation for each item. Refer 'to the. council packet for each staff report 1. a. Approve Resolution ~g Delinquent Utility Accounts. be Approve Vacation of Driveway Easement, 8175 Hazeltine B0uievard. c. Approve Resolution Establishing a No Parking Zone on Brenden Court. d. Moved to ~m 8. e. *Item Deleted. gl Approval of Bills. Approval of Minutes. - City Council Work Session Minutes dated October 8, 2001 - City Council Minutes dated October 8, 2001 Receive Commission Minutes: - Planning Commission Minutes dated October 2, 2001 - Park and Recreation Commission Minutes dated September 25, 2001 hi Award Consultant Services Contract for Trail Connector Feasibility Study; TH 5 at Bluff Creek, TH 5 at Riley Creek, TH 101 South from Lake Susan Drive to Bandimere Park. Request for Site Plan Approval for the Construction of a 20,785 sq. ft. Office Building; Locate~ on the Northwest Comer of Highway 5 and Dell Road; Dell Professional Building; Mount Properties. j. Call Assessment Heating for Sanitary Sewer Extension for-Dogwood Road VISITOR PRESENTATIONS 2. Update on School District 276 Referendum, Tom Berge. LAW ENFORCEMENT UPDATE Sgt. Dave Ports, Carver County Sheriff's Office John Wolff, Fire Chief PUBLIC HEARINGS 4~ Special Assessment Hearing, Century Boulevard, Project 97-1C. Special Assessment Hearing, cres~ew Circle Utility & Street Improvement Project 00-05. 6. Special Assessment Hearing, Quinn Road Utility & Street Improvement Project 01-02. UNFINISHED BUSINESS 7. Consider Amendment to City Code to Permit One Driveway Access Per Lot. NEW BUSINESS . Approve City Code Amendment Clarifying Procedures for Administrative Subdivisions. 9. Livable Communities Act. COUNCIL PRESENTATIONS 10. Council/Commission Liaison Update ADMINISTRATIVE PRESENTATIONS 11. Water Treatment Plant Discussion, City Engineer. CORRESPONDEN~ DISCUSSION A copy of the staff report and supporting documentation being sent to the city council will be available after 2:00 p.m. on Thursday. Please contact city hall at 937-1900 to verify that your item has not been deleted from the agenda any time after 2:00 p.m. on Thursday. The following item was published and then deleted from the agen~ 1¢. Approval of 2002 Prosecution Contract with Carv~ County. GUID~ FOR VISITOR PRESENTATIONS every mgul~ City Council m~tin~ dt~g'~l~r ~~~ Anyone .indicating a desire to speak during Visitor ~ons will be acknowledged by the Mayor. When called upon to speak, sram your name, address, and topic. AH remarks shall be adaressed to the City Council as a whole, not to any specific member(s) or to any person who is not a member of the City Council. e If there are a numb~ of individuals present to speak on the same topic, please designam a spo~ th~ .: 3. !Jmit your comments to five minutes, Additional time may be granted at the discretion of the Mayor. If you have written comments, provide a copy to the CoumiL Dudng Visitor Presentations, the Council and staff listen to comme~ and will not engage in discussion. Council ~ or the City Manager may ask questions of you in orde~ to gain a thorough unders~ndi~ of your concern, suggestion or request. Please be aware that disrespectful comments or comments of a personal mmIre, directed at an individual either by name or inference, will not be allowed. Personnel concerns should be directed to the City ©'~ = I I I I I I I I I s~.muo~I,tO ~oqmnN uo!lenleA 0 0 0 0 0 0 0 l/E] · · · · · · · · CD · · · · · · · · · e' · · · · · 10/18/01 1.2 441,128 475,000 475,000 378,328 505,000 505,000 931 8,000 0,000 435 8,000 5,000 7,473 1S,QOO 15,000 1,794 1S,QO0 12,000 55,355 59,000 59,000 46,758 66,500 66,500 45,369 58,000 58,000 45,569 65,900 65,900 2,750 0 0 0 3,304 3,800 3,800 &,438 5,900 5,900 5,282 0 0 0 ' 561,592 618,800 618,800 4'/'7,3~2 666,300 660,300 3,305 0 0 0 1,877 1,700 1,700 1,074 1,700 1,500 438 1,700 1,700 599 1,700 1,300 1,341 2,000 2,000 2,133 2,500 2,SO0 4,717 5,400 5,400 3,820 5,400 5,400 ................................................................................................................ 278 4,500 4,500 167 2,000 4,500 2,329 2,250 2,250 868 2,300 2,000 301 300 300 190 300 300 14,386 17,850 17,850 8,841 /-~,900 17,400 4,662 2,000 2,000 299 2,000 1,500 1,591 1,600 1,600 1,363 5,200 5,200 4,026 4,500 4,500 1,569 &,500 &,500 1,060 1,500 1,500 500 1,500 1,000 10,362 11,000 11,000 5,162 11,000 11,000 61 500 500 85 500 500 ................................................................................................................ 762 0 0 0 108 200 200 0 200 200 2,036 3,000 3,000 2,351 3,000 3,000 1,384 2,700 2,700 2,188 2,900 2,900 587 600 600 561 600 26,639 27,600 27,600 14,080 31,400 29,800 0 0 0 0 0 0 0 0 602,617 664,250 664,2 SO 500,243 713,600 707, SO0 602,617 664,250 664,250 500,243 713,600 707,500 l:Mte, 10/18/0 Timer 4 t40~2 C:i. ty of ~h~nha~len ~ge, P~lor ................. Ct,t.~Tenb. Yur ...................... Year Original Amandod Actual T~ru ~st~nate~ ............................................................................................................................................................. 1~ ~ 1410 3;X~l~fl~Jlg 410 H~te~ll ~nd Suppliel 14~te~Xsll and 438 ~3~cractual SoL-v.'i.cel 4300 4340 ~ ~ 4370 ~l ~ 19 0 0 0 ............................................................................................. ~ ................. S1 100 100 33 100 100 70 '100 100 33 100 100 '100 200 200 0 200 300 621 2,000 2,000 2,012 2,000 2,000 '108 $00 500 171 400 400 319 500 500 422 SO0 SO0 1,'148 3,200 3,200 2,60S 3,'100 3,'100 1,218 3,300 3,300 2,638 3,200 3,200 Dm.tm ~ 10/18/01 o~ ehazzha~ T'~ 4:40p~ ~, 20 .................................................................................................................. 10/18/01 ~t~ ~ ~ ~ ~ ~~ ~ I0 ~ ~lons ,1 ;0 ~c ~ 13S,741 218,000 218,000 3.28,868 227,000 - 237,000 17,078 28,000 ' 28,000 16,131 29 000 39 800 ..... ................................................................................................................ 12,339 21,000 21,000 12,60S 33,800 33,800 700 0 0 0 ................................................................................................................ 242 350 350 409 500 500 -1,250 0 0 0 ................................................................................................................ 164,850 267,350 267,350 158,013 281,100 281,100 1,461 0 0 41 ................................................................................................................ 7 300 300 291 300 300 0 100 100 0 100 100 20 100 100 0 100 100 ................................................................................................................ 0 250 250 0 300 300 141 150 150 0 200 200 - 1,629 900 900 332 1,000 1,000 7,165 5,000 5,000 320 . 25,000 25,000 120 200 200 153 200 200 1,141 2,000 2,000 782 2,000 2,000 1,339 1,500 1,500 743 1,500 1,500 · 1,292 4,500 4,500 3,508 - 4,500 4,~00 ......................................................... ~ ..................................... ~ .......~ ....... 14 14 14 0 14 14 0 200 200 0 200 20~ ................................................................................................................ . 11,079 13,414 13,414 5,506 33,414 33,414 ................................................................................................................ 177,558 281,664 281,664 163,851 315,514 315,514 410 N~t mr~u_~m 4110 ~f~ 4120 ~4~ 4210 ~ ~ ~~lm ~mterialm m~d 8u~pliem 430 Cont~ct*,~l Servtcem 4300 ~~ 4340 Printi~ ~ ~imhi~ 4370 ~ ~ ~m~ Prior ................. ~t Y~ ...................... Year Ortgimal ~ Actual Thru bti-m~e~ ~u~ttml ~t ~et ~t~r ~al Date: 10/18/0: Pagem 2: 14,059 13,000 13,000 9,877 14,000 14,000 1,512 1,700 1,?00 1,263 1,800 1,800 755 1,000 1,000 741 1,100 1,100 63 0 0 0 16 20 20 23 so 5o 16,405 1S,720 15,720 11,904 16,950 16,950 86 0 0 0 205 0 0 120 0 50 50 0 100 100 291 50 50 120 100 100 6,300 4,000 4,000 4,200 400 0 2,000 2,000 0 400 122 150 150 105 150 150 75 500 500 0 500 500 6,497 6,650 6,650 4,305 1,050 1/050 Facility Coumt:Llmton ~tty ~evel~t Total ~q~ndlture~ 23,193 22,420 22,420 16,329 18,100 18,100 201,969 307,384 307,384 182,818 336,814 336,814 5,395,206 6,049,889 6,049,889 4,044,894 6,501,278 6,468,678 5,395,206 6,049,889 6,049,089 4,044,894 0 6,501,278 6,468,670 D~te: 10/18/01 10[18/01 ~tual Bnd~t Bud~t Oet~]~c ~ ~t~ ~mod~d ~J~t~ 61,456 63,000 63,000 52,113 71,000 0 0 0 0 0 10,000 10,000 2,729 10,000 ................................................................................................................ 7,717 8,000 0,000 4,806 9,300 ................................................................................................................ 4,544 5,600 5,600 4,155 6,700 ................................................................................................................ 363 0 0 0 494 470 470 549 800 -355 0 0 0 74,219 87,070 87,070 64,352 97,800 0 0 0 0 0 250 2SO 231 300 0 1,000 1,000 9~ 1,000 1, 258 2,000 2,000 1,526 2,000 0 0 0 0 ZSO 0 0 0 0 1,258 3,350 3,250 1,849 3,450 73,224 240,000 240,000 30,453 212,500 0 1,500 1,500 0 1,500 0 0 0.. 0 ................................................................................................................ 0 0 0 ' ' 0 394 5,000 S,O00 3,932 6,000 100 300 300 128 500 603 2,500 2,500 889 2,500 ................................................................................................................ 0 0 0 0 0 0 0 0 0 0 0 0 74,320 249,300 249,300 35,403 323,000 1,093 70,000 70,000 0 70,000 ................................................................................................................ 0 0 0 0 ................................................................................................................ 0 0 0 90 1,093 70,000 70,000 90 70,000 0 0 0 16 0 0 0 16 0 0 0 0 209,503 0 0 0 209,503 0 0 32 ~ 430va~m~/~ 360,393 409,620 409,620 101,725 39~,250 ~: 29 H4v~' & 1M, C~I' Bx~lnlXon qSS9 71-~9 ~h B~ge ~ ~ ~1~ 0 0 0 0 ................................................................................................................ ~:[.oF ................. Cu~-a,~C Year ...................... ~th: ~0/~8/0~ ~t~l B~at ~t ~r ~tml ................................................................................................................................ ~tu~s 71-'/9 Hor~h Service Az~a 6e~e~ & tlate~ Total ~q;~iitu~ea ~ate t 10/18/0: T-line, 4t4~ Pa~e t 0 0 0 0 0 0 0 0 0 0 0 0 360,393 409,620 409,620 101,725 394,250 Gz'~'zd Total 360,393 409,6:20 409,6'20 101,725 0 394,2S0 0 islative ~ministration -.... o ..- .. .: .. al perty ment Hall ns ice inistration CITY OF CHANHASSEN 2002 BUDGET Commentary General Government-Legislative Mission end Current Services The city council, comprised of the mayor and four at-large council representatives, Is the legislative body of city government. Chanhassen is a statutory Plan B city with a council/manager form of government. The Council Is responsible for formulating city policy, enacting legislation, and oversight of city administration. The City Council also has authority over the financial affairs of the city, Including appropriating money through the annual adoption of the city budget and property tax levy. City Council members constitute the Board of Equalization, which reviews local property value assessments as prepared by the Carver County Assessor. The City Council appoints members to various boards and commissions such as the Economic Development Authority, Planning Commission, Park Board and other advisory groups. Budget Highlights The 2002 budget reflects an Increase of about 23.8% primarily due to reallocation of general liability Insurance. Future Trends The council continues to pursue excellence in building community and enhancing citizen participation through neighborhood meetings, public forums, and other methods. 4300 - City Hall space allocation assessment/strategic planning process 4340 - Most of the costs in this account are the printing and publishing the City newsletter (Chanhassen Connection ). 4360- Memberships include: Chanhassen Chamber of Commerce Association of Metro Municipalities National League of Cities $4,800 $1,400 CITY OF CHANHASSEN 2002 BUDGET 101 1110 General Fund Legislative ACCOUNT DESCRIPTION 2000 2001 2002 BUDGET BUDGET BUDGET 2001 TO 2002 INC/{DEC) 402O 4030 4050 Salaries & Wages-Temp Contributions-Retirement Workers Compensation TOTAL PERSONAL SERVICES 2,000 ~~~ 2,000 27,300 27,300 27,300 0.0% 0.0% 0.0% 0.0% 4110 4210 Supplies-Office Books & Pedodicels TOTAL MATERIALS & SUPPLIES 1,050 ~. -:~ ::~---: '.;_,; ~: ~ :....-,.: - ;_..:,.:.;.,?...::,- . · ._ ~f_.~-~_..;?,~..79. --- . ....., :.,.; 270 270 0.0% 0.0% 4300 4310 4330 4340 4360 4370 4375 4483 Fees, Services Telephone Postage Pdnfing & Publishing Subscriptions & Memberships Travel & Training Promotional Expense Insurance-General Liability TOTAL CONTRACTUAL SERVICES 0.0% 11.1% -(18.2%) (1.0%) 23.5% (40.0%) 33.3% 161.9% 29.7% ** TOTAL LEGISLATIVE t48,210 139,330 172,470 23.8% CITY OF CHANHASSEN 2002 BUDGET Commentary General Government-Administration Mission and Current Services The city manager Is the chief administrative officer of the city and directs the administration of city affairs. It is the city manager's responsibility to enforce the city code and resolutions of the city. The city manager's office provides general administrative services for the city to ensure that council policies and dlrectlvas are carded out. Duties also Include keeping the council fully advised of the financial condition and the needs of the city, preparing and submitting the annual budget to the council, and recommending measures to the council deemed necessary and/or desirable for the welfare of the community and the efficient administration of the city's affairs. The city manager's office also provides liaison between the council, advisory boards and commissions, staff, other levels of government, the media, and the public. The Administration Department oversees progress toward meeting city goals In the areas of responsive government, safe community, lifelong learning, housing, business, and community connections in collaboration with the school districts, chamber of commerce, and other community organizations. Administration also prepares the council agenda packets and quarterly newsletter. Budget Hlghllghta The 2002 budget reflects an increase In expenditures of about 14%. Future Trends Administration supervises the implementation of the city's strategic plan and monitors progress toward their goals. 4330- (Postage) - Postage for general mailing for all City Hall. 4360 - (Membership/Subscription) - ICMA Memberships (2) Metro Area Management Association MN City County Management Assoc. Misc. (Villager, MN Public Employer Labor Relations) $1,200 $ lOO $100 $ 200 4410 - (Equipment Rental) - Copier Maintenance Agreement $18,000 Mail Machine Maintenance Agreement $1,000 CITY OF CHANHASSEN 2002 BUDGET 101 1120 General Fund Administration ']ACCOUNT DESCRIPTION 2000 2001 2002 BUDGET BUDGET BUDGET 2001 TO 2002 INC/(DEC) 4010 4020 4030 4040 405O Salaries & Wages-Reg Salaries & Wages-Temp Contributions-Retirement Contributions-Insurance Workers Compensation TOTAL PERSONAL SERVICES 300 209,700 324,900 391,100 30.0% (24.1%) (14.8%) 25.0% 20.4% 4110 4120 4130 4170 4210 Supplies-Office Supplies-Equipment Supplies-Program Motor Fuels & Lubricants Books & Periodicals TOTAL MATERIALS & SUPPLIES 25,300 450 1,500 0.0% 0.0% 33.3% 233.3% 4300 4310 4330 434O 4360 4370 4380 4410 ~0 4530 Fees, Services Telephone Postage Pdnting & Publishing Subscriptions & Memberships Travel & Training Mileage Rental-Equipment License & Registration Repair & Maintenance-Equip TOTAL CONTRACTUAL SERVICES · -,:...'.~. _~....:: ~i~--~ ......... '~" " i~.~' ~.,,. ~.. _.-~...-.-.~-;: - ..~, ~-- ,.~, · ,~: · ~_: "' '. E'?':"! ~_ ='~ "' '-':' · '7'.--'-- ."-'-.-.': ...... :,-.:, :-.' -'..:' . '. ~ · ~;'~-' : .. :.::_: [..~'-r...~.._.~'..~_: ,,----...~=,,,'1. ...... ......::..., .-..:.-:.,_...:.., ,- :'-- :...?.,.._~.'~_ : '.' ." '1-'-' ' ' ' ' ' '-~': ' ....... . .... ........... u-.-'.. - . .~.~---~-'- .;...- ..,.... ..., -....-:~.'....- -', ,-. --.'-: ..-', :.:4"; -: 60,150 62,350 49,500 0.0% (20.0%) (16.7%) 0.0% 0.0% 0.0% (13.5%) (34.1%) (37.5%) (20.6%) 4703 Office Equipment TOTAL CAPITAL OUTLAY 1,000 1,000 1,000 0.0% 0.0% TOTAL ADMINISTRATION 296,160 388,700 443,100 14.0% CITY OF CHANHASSEN 2002 BUDGET Commentary General Government-Legal Mission and Current Services This department pays for attorney services to advise the city on questions of law; review all ordinances, resolutions, contracts, and other legal documents of the city; and represent the city In court actions including the prosecution of cases In District Court. The city has contracted with Campbell Knutson Associates to handle civil and criminal matters. The city also periodically uses separate law firms for various specialized legal matters (e.g. personnel/labor, bond counsel, EDA). The city uses consultative attorney services with general service costs paid on a fixed fee basis. Budget Highlights The 2002 budget reflects only a 7.5% Increase In costs. CITY OF CHANHASSEN 2002 BUDGET 101 1140 ACCOUNT General Fund Legal 2000 2001 2002 2001 TO I 2002 I % INC/(DEC)I DESCRIPTION BUDGET BUDGET BUDGET 43O2 ~b TOTAL CONTRACTUAL SERVICES 90,000 93,000 100,000 7.5% 7.5% TOTAL LEGAL 90,000 93,000 100,000 7.5% CITY OF CHANHASSEN 2002 BUDGET Commentary General Government-Property Aaaeaement Mission and Current Services The Assessing Department pays for the valuation of residential and commercial real estate parcels and personal property by the Assessors from both Carver County and Hennepln County. The taxable value estimates are used by the city, school districts, counties, and special taxing Jurisdictions for the purpose of equitably distributing the property tax against all taxable properties. Budget Highlights The 2002 budget reflects only Increase In the number of dwellings In the community. Carver County_ Assessment Contract 2001 - $7.50 per valuation x no. of units 2002 - $7.50 per valuation x no. of units $54,615 $54,885 est. Henne_~in County Assessment C0ntr~,~t 2001 - $1,515 2002 - $1,600 est. Truth in Taxation Notice $7,000 CITY OF CHANHASSEN 2002 BUDGET 101 1150 General Fund Property Assessment IACCOUNT DESCRIPTION 2000 2001 2002 BUDGET BUDGET BUDGET 2001 TO 2002 % INC/(DEC) 4.3OO ~0 Fees, Services Printing & Publishing TOTAL CONTRACTUAL SERVICES 70,0OO 70,300 r,.~[;.,T-? ? '~-~-m ¥.~j'., 70,100 0.0% (66.7%) (0.3%) ** TOTAL PROPERTY ASSESSMENT 70,000 70,300 70,100 (0~%) CITY OF CHANHASSEN 2002 BUDGET Commentary General Govemment-Clty Hall Mission and Current Sen/Ices The City Hall Department exists to fund Improvements to city owned buildings and structures other than parks & recreation facilities and enterprise fund facilities. It also serves as a collector department for costs that are not easily attributable to any specific department. Improvement projects are very diverse and range from replacement of elements that have reached the end of their service life expectancy (I.e. roofs, HVAC equipment) to Improvements made to meet current building codes. Budget Highlights The 2002 budget shows a decrease of 1.5%. The full amount is attributable to the inclusion of the office supplies for all city departments for the year. 4110 - Office Supplies for all City Hall 4300- Full Service Phone Support (Eshelon Telecom, Inc.) Elevator Inspection Smoke/Fire Alarm Inspection 4310 - Telephones KMC/MCl Local and long distance $ $5,3oo* $5o0 $500 $24,000 *This expense will be deleted as a part of our new phone contracts CITY OF CHANHASSEN 2002 BUDGET 101 1170 General Fund City Hall ACCOUNT DESCRIPTION 2000 2001 2002 BUDGET BUDGET BUDGET 2001 TO 2002 INC/(DEC) 4010 4011 4030 4O4O 4050 4110 4120 4140 4150 4170 4260 Salaries & Wages-Reg Overtime-Reg Contributions-Retirement Contributions-Insurance Workers Compensation TOTAL PERSONAL SERVICES Supplies-Office Supplies-Equipment Supplies-Vehicles Maintenance Materials Motor Fuels & Lubricants Small Tools & Equipment TOTAL MATERIALS & SUPPLIES 40,000 42,000 44,000 4.8% - 1,000 1,000 5,100 5,400 5,800 7.4% 2,900 3,850 4,400 14.3% 1~000 lf400 2t100 50.0% 49,000 53,650 57,300 6.8% 14,350 54,450 46,450 (15.6%) 0.0% 0.0% (17.5%) 0.0% 0.0% (14.7%) 43OO 4310 4320 4350 4370 4375 ~.~.~.O 4483 4510 4520 4530 4531 Fees, Services Telephone Utilities Cleaning & Waste Removal Travel & Training Promotional Expense Ucense & Registration Insurance-General Liability Repair & Maintenance-Building Repair & Maintenance-Vehicles Repair & Maintenance-Equip Repair & Maintenance-Radios TOTAL CONTRACTUAL SERVICES 189,200 189,100 8.3% 4.2% 0.0% (6.5%) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (20.0%) (0.1%) 4705 Other Equipment TOTAL CAPITAL OUTLAY 500 500 500 0.0% ' 0.0% ** TOTAL CITY HALL 255,650 297,800 293,350 (1.5%) CITY OF CHANHASSEN 2002 BUDGET Commentary General Government-Elections Mission end Current Services The city manager's office is responsible for the administration of the city's elections and official records. The office is responsible for voter registration, redistricting and conducting local, state, and national elections. Many of the functions performed by the election staff are required by state and federal laws governing elections and data practices.. Our mission Is to provide these mandated services efficiently and accurately and to act as an effective communications link between government and citizens by providing public access to government information, records and processes. We feel that excellent customer service Is key to citizen satisfaction with government and can Increase positive Interaction and positive connections within our community. Budget Hlghllghta This budget Increased dramatically due to the fact that 2002 Is a general election year. Future Trends The city's election process Is largely directed by the State of Minnesota and Carver County. CITY OF CHANHASSEN 2002 BUDGET 101 1180 General Fund Elections ACCOUNT DESCRIPTION 2000 2001 2002 BUDGET BUDGET BUDGET 2001 TO 2002 INC/(DEC) 4020 4030 4050 Salaries & Wages-Temp Contributions~Refimment Workers Compensation TOTAL PERSONAL SERVICES 2,000 400 1,700 100 100 250 27,100 5,500 23,950 340.0% 325.0% 150.0% 335.5% 4110 Supplies-Office TOTAL MATERIALS & SUPPLIES 2,000 - 1,500 4300 4.33O 434O 4370 438O 456O Fees, Services Postage Pdnfing & Publishing Travel & Training Mileage Repair & Maintenance-Signs TOTAL CONTRACTUAL SERVICES ,.-::'-::-.'-:" ~i': .::?.;~ .,...-.'{i....:-.':~00.;'~ :'~.~~ -~-::~'?"-'":~--' ~ _-',_-:-:-..:-.~i:.-,-.~..?.:.-2'~:~ ~ ~ ~ 16,000 2,300 11,500 450.0% 0.0% 0.0% 400.0% ** TOTAL ELECTIONS 45,100 7,800 36,950 373.7% CITY OF CHANHASSEN 2002BUDGET Commentary Public Safety - Police Administration Mlulon and Current Services The function of this department has changed In recent years to being primarily a funding mechanism for the contract wtth the Carver County Sheriff's Department for law enforcement services. The amount Included In Personal Servicas are for the Public Safety Cornmunicatlons Specialist, who continues to Involve nelghborhoode and businesses In crime reduction activltlas. Budget Highlights The total expenditures.have increased by $43,000 (5.2%). The Increase in contract costs represents four additional hours each day, now 48 hours - up from 44 hours. We have a Carver County sergeant serving as a liaison between the Sheriff's Department and Chanhassen city administration. There Is no longer a Chief Law Enforcement Officer employed by the city. Contract for 2001 (17,432 total hrs. x $45.29 per hr.) $789,495.28 Plus Sgt. Potts 74,308.00 Grand Total $863,803.28 Contract for 2002 (17,520 total hrs. x $48.83 per hr.) Plus Sgt. Potts Other Expenses (car lease, cell phone, etc.) Grand Total 82,757.00 7,000.00 $945,258.60 * Note: We are $63,803.28 over budget for 2001. We need a budget amendment for 2001. **Note: We are $15,258.60 over my original proposed budget in August for 2002. CffYOF MEMORANDUM TO: 'Todd Gerh~t, City Manager FROM: Richard Rice, Information Services Coordizmt~ DATE: October 17, 2001 SUB J: Information Services Budget Discussion The MIS budget is scheduled for a City Council discussion on October 22, 2001. A short Power Point presentation will be used to fu~er outline the budget details. Mission and Current Services The MIS Department provides and maintains both computer and network resourc~.s to all City computer users. In addition, the deparlment coordinates all vendor support for the City's telecommunication needs and is also responsible for managing the training needs for all other departments. Currently the department consists of one individual. If approved, a second staff member, will be hired in 2002 to serve in a desktop support role~' and will 'also function as the' backup network manager. Budget Hl~dl~.hts The MIS department budget shows an 8% decrease over the previous year. The decrease is due largely to fewer computer and printer purchases. Nearly all of the users have equipment suitable to their job functions and a standard replacement schedule can now be pursued. An additional staff position is included in this year's budget. The 2001 MIS budget funded an additional staff position, but a decision was made early in the year not to fill the position. Capital expenditures will be focused on the addition of a centralized database, and the continued upgrades to the network infrasmacUrre. The department will assume a larger role in developing online resources for City residents. Future Trends The MIS Coordinator will be focusing on efforts to further develop individual departmental databases, and the integration with a single central database, linked to the City's mapping products. The database will provide much of the content for online resources. Other projects will include improvements in remote access, intranet/extranet development, and the conversion of paper documents to electronic formats. Network Security will take on an even higher priority as the number of cyber auacks continues to increase. C:\Z~4~lS_~udget~e~n. doc C~ of OZ~mba.t~en. A rroufr~ coram~it,t with clam laka. mudit~ Mr. Todd Gerhardt October 17, 2001 Page 2 EXPENDITURES 4150 Maintenance Materials Bulk network wiring, cabling supplies. Also includes cleaning media for tape backup units. 4210 Books and Periodicals Technical documentation, with the major item being Microsoft TechNet subscription on CD's. Also includes various monthly PC magazines. 4220 Software Licenses and Registrations Purchases of new and upgrade software licenses, for both server and client software, for all departments. 4260 Small Tools and Equipment Small hand tools and various test equipment. 4300 Fees for Service Software and Hardware maintenance contracts for software used in multiple departments, not associated with a specific department project. Also includes additional network consulting services to supplement current staff as needed. 4310 Telephone Cell phone and pager expenses for I. S. staff only. Utilities Circuit charges for data, voice, and interact services. Does not include services dedicated to utility services. 4370 Travel and Training, Computer related training for both I.S. and all other City staff. Training is made up of offsite courses and seminars, and web based (online) training. Specific GIS training for all departments is also funded in this account. 4530 Repair and Maintenance Items purchased for the repair of equipment. Includes parts needed to upgrade components. 4703 Office Equipment All purchases of computers, printers, and network components City wide. C:\TEMPC4lS_Budget_Report. doc City of Chanhassen MIS Department- 2002 Budget Worksheet Pemonnel Services Salaries and Wages Contributions - Retirement $ 12,481.00$ 12,500.00 4O40 $ 13,400.00 Contributions - Insurance I $ 11,418.00 :.~contrtbutlons- Workers Comp ! $ 200.00 $ 1,000.00 1% $ (19.oo) 0% $ (1,~e2.oo)1 4~ Material8 and Supplies 411o Supplies, office $ 57o.oo $ - $ 57o.oo lOO% 415o MalntenanceMaterlals $ 1,160.00 $ 1,000.00 $ 160.00 14% 4210 Books & Periodlcels $ 610.00 $ 710.00 $ . (100.00) -10% 4220 Software Ucense & Reg $ 26,130.00 $ 27,800.00 $ (1,670.00) -8%- 4260 Small Tools & Equipment $ 420.00 $ · 750.00 $ . (330.~) ' . --79% · ~.~:.~--:=:.-.:::=.:::::]:.::i.::..:::.:::.~ic..':.:~>::.c:-.. . - >:.. .-::. · . . . - : .......... . Contractual Services 4300 Fees, Serdce $ 60,785.00 $ 71,945.00 $ (11,160.00) -18% 4310 Telephone $ 1,500.00 $ 600.00 $ 900.00 80% 4320 Utilities $ 15,600.00 $ - $ 15,600.00 100% 4370 Travel & Training $ 20,925.00 $ 30,150.00 $ (9,225.00) .44% 4,5,30 Repair & Maintenance $ 5,000.00 $ 5,000.00 $ - 0% Capitol Outlay .... -'- '- ' ' ' :- :::-'.::c::~:-<'-'::~.~:::: '"'"' ' "-:::"" "~ -: ' ':.-~. ......... ~:~.~,~i'i~..:~..:~.: tt~-~ ~:~:::.:::~;.:.~.: ~... '-':~:-- - l~~~i~!~liiiD.:.4:i:..~~;..'.;_."_ ....... : 47o3 Ioffice Equipment $ 59,900.OO ,,,[ ................................................... ~~ ~'-~: .................................................................................................. ................................................................ . ........... ,.~..~..,. ......................................................... ~,~,~:... Richard Rice -I.S. Coordinator IS $ 58,000.00 1 $ 58,000.00 Desktop Engineer, Future Hire IS $ 38,000.00 1 $ 38r000.00 $ $ $ :.~,~"- ' ~: ¥ ~.~: :?.'.~ :-:.'.:: :::¥ '-: '-'~:.~:~:~:'::: ::~:' :::."- - ~'-~:~.~:i::-~.:-::~:~ ~ .'.'~c.,' ,'...: ::'.-:;~.". ::'.~ '-~:: >: >.:~::: :.'.:.'.'.:::t;.~:~.~,,.'~.:,K.'.t'.-:~,~-'-. -:-?.'-'- -'o'-.¥.x-..~ · .-. < :~:~:~:~?....-..~ ?&.x.-:-.~ ~. !~ ~.?.~.~ ?::~i~;.~?,.:~:?.;; ~ ~i~:~!:~!: ,;-:-~-:.:.:-.~:.:.::... :~ .~ ~..:.; .:.:. :::~:.~:~.::. ::.; ¢?;. ?.;.. -.'-.'-:-'- -'.>-'-;-'-:-'.- -:. 4- -:........'.:.:. ~.>'...' ........ .....'.':...':.:.-.:...:......:. ~:.~ ..:; .>:.,:; .?.; ~..:.4~..~i.:.~: ,.:: !:! ..~,.~,~, .~: ,..:.¢..:~.-..':..:'. -~o .':.-- .:~.:..>:o-.-.:.-.-:'.".:....".-.-...-.:.-o-.-.:: . .. .:- .':?.'.:-:.-?.'-.'-:-.'-'-~.:'. · -'..:~. 4030- Contribution - Retirement :...-.... :....~. ~-~.',, .... ,c . .-..,o:::.:.-..'.',. · -- . - ~ .? :-::-:~.:~ .;,-:;:.'.:.:-;-;~-----ox-x =========================================================================================== ::~: .-. ~:-: -: ?." ::i!i:iiiZ~!~.'.'!:~i~E!.~:::: ':::...x~3~.:.'.:::-::~.~.~::::~i~: .:-x.---.~-×.-- ~., .....,?..~;;~:"' ' .... Richard Rice -I.$. Ooordlnator IS $ 7,466.00 1 $ 7,466.00 Desktop EnCneer, Future Hire 18 $ 5,0~5.00 ~ $ 5,015.00 $ - $ $ ':'":'":':' '~:-'¢";':' ' '""" ........... :'" ':' '" ::~: ':';: :':'":'":·:':'":""¥:':°:':'":':':¥::-':'":':'::":':'":" ....... :':: ':' ': ...... "~~' ....... · ..... ""' '""" ':'~"'"'"'~ ~"'.':: ........ .;~" .':.' "..::.:.:..:.4..:..C~.::.::.:~.. ~:.::..~~ X .:- :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: .' ".-: ~:~y.~.`~:~:~:~::~:~:::::~::~:~.~x.~:~.~E.,~.,~?~::::::~:~:i~:~,~::::~!:; :::..~:~!~:E:~"~..'.;~.~:/.-:"::! ......... ~ ................................. - .......................... , ...................... , ..................... ~ ........... ............ ~ ....................... ~ ................ ~--:-~.~,,..-:,--,.: -~-~ ............ ...........................,.............................................................................................................,...........:......... ~-:~?~:~:~:~;~:~?:~:~:~:~:~:~:~:~:~:~:~:~:~;~ :.:.:.;.:.?.~.-.:.-... ~......~..:./:..:.::......-..:.:....:.: ...:.-:..'..'................ o:-..:_.:.-:_.:...,...:.:..:.:.:.: ........................,.,., , .-. ....... 4050- Contribution - Insurance l.,.-.?~,,.,~,~.,.,.,,.~.-:~-.,-.~¢~i~?~,.'~i~,~:~.~~:i l.~.:.:~2:::.:+:.:~....'~:.....:. ,.:: ..-~-:~-.'$F:.~,~$~r:::::?~.~.~ .:::::::::::~:: .~..~:~-...::::~ E~.'~r~.~.::~...-.~.~.'~r.:~:~¢.m _...-.?._'..:. 4-'._'.'......-. ~.:.-.:.-.:.-..-....-._-.~:.-.?._-.-~...¢_~.~.-.~.-._-...~...?~....¥ .:...¢..%-.~.....:.....-..._-.-.~.':~-~: ... r.'.'.~ ~.~:'.,..,.-:;.-.;.~ ?¢.~'.-:?.;:.:. ·.. :~¢.::::. :'-;: . ..~-~.: ::~...-:.:::-: '~:'~.'.'~:~:'~'-"'~ ~.~i~'-'.f f~%~-~-,~-,.~:.:..~.~, r::::~ :::.::::'.:~;;~..:::::::::~ ~'~ x.,.~ .,.:A: :E'.~ ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: C:i:.~.'.'~:-~&~.~:~".-".~i:.~::~::~: :':.~-'.'.::'~:~.: F~¢...:i:.~:.;~ :~:~ ~:~$~:~!:.~:~.;~:~. :~........~:~¥..::.........,.::::.::....[~¥.."...~:~ ..................... .,:::~.~.,::.~~~::~.:~.~::~.:::~.,.-.: .......... ..,.~:>.-:,:~:~:::~:.:~ ................... ...:.,:: :.:.:.:.~....:-..~.~:.:..o::~:~:~::::'-*~ ...... ,.-:.:., .............. ::.,~:,:.,.:.,.:::::..i~:?,~:i:!:~..i?....:.;!:?,...:::.:-~ . -'-:*-'--~ ............ '-":";::::;:-"-'--' ................ ::::::::::::::::::::::::::::::::.::~i:~'.'~.U..~~!iii:i:i:!,,~:~ .... ,...,. ........................ . ................ .,. ................. ~..:.~~:::::.:...,,.:,:~ .................... :::::::::::::::::::::::::::::::::::::: ~:~--'-~ "~:-',~ Richard Rloe - I.S. Ooordlnator IS $ 5,709.00 1$ 5,709.00 Desktop Engineer, Futura Hire IS $ 5,709.00 1$ 5,709.00 $ - $ $ ': ' ~: ' :~: ' : ' ;' ' :j: ~:: : : ';: ======================= 2: ::: ' :;'.~::::: ': ::::: ::?..";~'.:: :;:: :::.:;:;:;:;'::; :: '.: :'- :': ;:. :: :; ; :~ -: :' ';' "?: :'::;; '- - ' ":~ ......... ~:- - ~ .:4. :.,'.: .~-.:. :-:.:->:-:->;:.:-:~-.'.'-.o.-:-:-:-:-:.;:-:-:o.-:-:-:-:-:~ o ~.,.,:- - - -:-- ---:o;~;,:.:.:;.:.:.-...;'~.:..:~....;¥..:.-.:.:.-;:~;:.-~..:.:...:..'.. -. .- - o -:-; -~:: :::;'-:.:::i !:i~ ~.:-':-'i:i-'.;:'::-~ ': E: ?-~:~i-" ~::i:!:~ Si:: :!:':8 :? "~ ":::.'-~.";~..-"."'"::': :~ :::: ¢~ ~-~'$-'. ~ ~.:~::::~' ............... -'- ......................... ~ ........... -' ........... :.-:?,:, ............. .,-,~,~.::,.. ................... ~.,.~:~:*~.~:~.,.::..`,~:~::.?.*:.,..`.:~~:~:~:~::~:~:~:~:~:¢:~:¢~.:~:?~::;:~:~`~,...¢..`..~.~:~~~..~:~..*:.~: :--!--~}----i-~--- ?--"-~¢-"::';-"~::~"~:::~:~:'--?¢~!~i~ -':-:-'-¢:::-'-:-'-'¢;;¢;.~::::-*::'-" ........ :'"'"'~ .......... ~ ................... :~'~ ........ '~' r¢~.'-;..:~..~ :;..::::.'~.'~....:~.-~ · ..-...-:........:....::.-:........~...........'-.'. :.~. ..... ~~o ~ . ........ ...~ ................. :.-.~ ................... ~.:~..~::.:.:::.~:~:: :~::..... .......... ..%~:.-.~ '~-..'~:::.-::- ........ :::::::::::::::::::::::::::::::~-.'.:...-. o--:-.~-.: "'- -.' "-"- ",':-: .;'~-:;-. '"- '-'~o-.:. ~::::" ':: ':: ~' ::.' "'"':::'::i:i '":'"-""" '::~i:: ~:;:~i~.~:;~;.`:i~:~i~;~::~:.~..:~i~;~:::;?;~:.......~ii~;~:*.:~`....?;~;~;~:~::~i~.;~:~;~.~ ~i~.`..~.;~:~:~.`..~¢~`.:...~......~..`....~:~:.~:~.:..~::~:..~:,..~:~:~:~ Richard Rice - I.S. coordinator 18 $ 100.00 1 $ 100.00 Desktop En~lineer, Future Hire 18 $ 100.00 1 $ 100.00 $ - $ - $ - ::i¢:~i:i~i::~i:iE:i:i~:::~:~::i.:::.::i.:;i~:::~:::~:::~:::/:~i:i~i:i.i:i~i:i.i:i~::. ::-:~: :-: -i:¢ :i.: .i:i- :~::; :. :i- :. :.::.: :i::-~:::; ::: :: :;~:::: ::: :::.:2 - -: '- :~:~;.:~;~:.:~*~:::~?:~:..~:.:~:...~:.:~:~:~:~:~:..~:.:~:~:~:.~,.....:~:.:~:.;~::.~..~.:~::..~ ....................................... :.-,:.:,.:::,.'~,.,:,.~,:,:,.,;,..?,,.,:,.,:,:,:,~O:..TA.':I;~., ...... ............................. I ................ r r ............. ~' '" r" "-' "-"'- -'-'~ ,'- ¢- r', .'- -'r'.'- -'- ,'-'. - .'-- -- ,'¢,,,- -- -','. -'- -'- -'- .': :': ;'; ,';';-; :-:.';':'::?: :': :-:-;':-,";-;-: :-:':-;.:-: :-: :-: :-;.;-:-;'; v.'-:'~.~-~.F.."~ ,-F.:-:-:-: .'-: ~.-F-:-:-r.~ ~ .:-:.~-: "':":':'F': ;': :': :':':':'~'~ ~'~'~';' 2002 Budget 4110- Supplies, Office CDRW Media, 100 Pack $ 60.00 EA 2 $ 120.00 Toner Cart., Brother HL-1670 $ 150.00 EA I $ 150.00 Misc- Binders, Media Cases, $ 300.00 Annual 1 $ 300.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ $ I $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ $ - $ - $' . $ - $ - $ - $ - $ - $ - $ - . -~.-.-.:..:.- -.-..-...........-....-:.-.-.-.-...-.~ ...-.. -.....-........-.-.-.-......-...- - -.-~.- -.- - - -.. - -x ........... ~:. -....-...-.. · -.-- ~:.. -........... - .. ' . ~; :~':',.:~-~:-:::-:!:.:!:-'::-:!'-:!;-:i.'.:!:-:~:~:.: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ..=::-:::-.<-:-::: -~.-:: ..:-':-:-'.-- ~..::~:~.~.:..:.:::::::.:~.-:.:¢.:~!-.-%. ~:¢.Z.'~~ ~': :':~'~.':':'~:':';-':':':':"':':'-'" '::>::" · <' <' :':" "-" :': ';:;':';' ::':::' :::::::::::::::::::::::::::::::::::::: ~-<::; :::.;-~ :- ~-;::-':::-< :~::-':~-~ICJ~:~ ' ' : ' ~ -:~.;-: >-:>:!;':::':!:':!-':::-;!:-:!:-:!:':.:;-::>:::-:i:.:!.-.i;::!:-:!:.:!: ::::::::::::::::::::::: :-: :: :<~:;: :-: :.~: ;-: :;;:;: .-:::-:-'.-:~:-:::-.<.<.<;-'.::::::-~.<'-:::..'::< ~.."-:; ~!-:-- .............................. --..-.---..-=-=.;;-. ;-,.--- =-'- ~..~...~..~..~...~*..*..*..~..*...~...~.?*~.~i..~i~..~..~..*~*~ ~,:--~=~'-'"~~~ 2002 Budget ~.-.¥-'-~<~'~', ~ -~- '-~'-- ~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:<~;`z~:~:~ . :: .¢.: :.:<.:::. ~ :.<~....:.x. :~]~:.~:~:::i:i:~:~: :'<"~:~'~::':+:~':'?&'~i'~'~+s:~';<"'~:::~': !.'.-'~:"i?:.:~:~i':!:!::~:i .... ""'"'"'""'~'"'"'""'"'"'""::" +:¥-': ::~:~8~:~" ..... : ~..-,.:.:........;.. ~:~:~:~::~--~ ....... ~--~* :-:~-~'::-;~ ......... ~.::~ ................. .~ ......................................... ,..-~-'- ........... ~ ...... ~:-: ~.~ ~ ......... ~ ~i~:~:~:~:..'~ :~~ ~ ..... ~ ~ ..... . ...... ........ ~ :":':':':'? ::¥::"-.' .~ '"'"~' ~ ...... ' :~' ~ ':'":':i!:!~:::~:i~...;::~E TM ':'":":.¥ '"":"~..~cc ''~::' ~'"":'":':":':"-.:.- ..-.: '"" '''~ '""'"' "" .... '"""'""'~ ' :."c." ':'":'":'~;:':':'~ :;c:~ :'"' ...... ........................... ':""":'>'~?':':"T'~' ~ ¢-.~.. ~.~ '"-'"- · .... '"-'<-'~:'.:~ - ...... .... .................. ............. ........ .... .... Cable, Oat 5E Plenum, Bulk Pack, 1000 IS $ 3,50.00 EA 1 $ 350.00 Cable Tyes, Markem, IS $ 150.00 General 1 $ 150.00 Patch Oables, Oat 5e IS $ 300.00 General 1 $ ~100.00 Oleaning Tapes, DLT and 4MM IS $ 90.00 EA 4 $ 360.00 $ - $ - $ - $ $ $ $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ - $ $ $ $ $ $ - $ - $ - $ - $ - $ - $ - :.';.:-: :-: .'-: :-:-:-:-'." :-:-:-: :-' :-: :.: .':: :.: :-: :-: :-:.:-: :-:.:-: :-;-:.:-:.:.:.c-:.. :-: ~. -: :- -: -: :-: :-:.:- ~: :-: :-; - :- ;-: · -: · - :.:-> ' .:' 'i:~:::::i:~:~:!'!:i:i:i'i~>.':!:i:!:~: ':::: '-:: :i: ::'; '::: 2002 Budget 4210- Books & Periodicals Sttoscrtptlon, PC Computing IS $ 20.00 Annual 1 $ 20.00 Subscription, PC World IS $ 20.00 Annual I $ 20.00 Subscription, PC Magazine IS $ ; 20.00 Annual 1 $ 20.00 Subscription, Microsoft Technet IS $ 350.00 Annual I $ 350.00 Windows 2000 / XP/SQL Support Manuals IS $ 200.00 Annual 1 $ 200.00 $ $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ' . $ - $ - $ $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ .%..': '...~.'.*~:?:?....'? :::'~::':?::: ~.: % :.: :~ :i:~:~: ::;:.: :.:'::.: :~'::.::.:'i'.';':i :':i: i:'::. :':2:':.:':i::: :"::"::::: ',:.:':':::.~::15 ':.¢:~'~ ...................... '. 2002 Budget 4220- Software License & Registrations '. ~ '~.c-:-:...-..c..~-.-.-~-.-~...'---:;: - · ~ ..-.: ~-.-. - · -.- >.'.-......-..~...-.....-.-~.-.-.-.-.-~..-.-.~.- - ·.. ~ - .. - ~ ........ :.. -.-.: ........... .. ;.;..-, -:-.'3::.::;:- '. ~::' ~: =.~ .................. ..=~.=~ ....................... ~ ......... ~.,.~ ............... ~...~ ....... ~..~ ........ ~ ........................... ~ .... .~ ~= .. ....... ~.~-.-.~i~.-. ~..~...~. ~~=~=;.-'.-=~ ,....: . ........ . . ..- .:~.::;.:.:.. -.;.:.:.>:.~..-.::....:;:.:.:.. .... .;..;.:..:..->.~... :.~........:.:...:~.~.::..:.. :::.?:.:.:..~- .-.:.-...:.: .:..~-.-.-..:.;..-.-.-.-.-.-.-.:.-..'.~..-.....:.. - .;. .....-. :.~.:...:...: ::.: .-.. ~ -.... :~..- .. <.-.?.:: ~ ~'-~.~".~:~:.~>.:.~:~:'~:~::<.~:.:~::'- i~ ~'::"::':' ....... :: ''"'""'". '"':~.~.~'""" "'.~':'-~< Microsoft SQL Server Ent, License + 25 Clients All $ 8,000.00 Ea 1 $ 8,000.00 Open File Agen, Backup Exec (For SQL Server) IS $ 500.00 Ea 1 $ 500.00 SQL Agent, Backup Exec IS $ 600.00 Ea 1 $ 800.00 'Microsoft Windows 2000 + 100 CALS (For SQL Server) IS $ 2,900.00 Ea 1 $ 2,900.00 Norton Antivirus Updates All $ 25.00 Ea 100 $ 2,500.00 Defm~rmentatlon Software, SQL Server IS $ 350.00 Ea 3 $ 1,050.00 Microsoft Exchan~le 2000 Server, Upgrade . IS $ 800.00 Ea 1 $ 800.00 Microsoft Exchange 2000 Client Access Upgrade All $ 30.00 Ea 80 $ 2,400.00 AmPad, AmVlew PDA Application (Eng,PIn, Fir) IS $ 500.00 Ea 3 $ 1,500.00 Microsoft Window 2000 Server upgrade, Fire Dept 10 Cals FD $ 900.00 Ea 1 $ 900.00 Defragmentatlon Software Updates, WNT/2K IS $ 100.00 EA 7 $ 700.00 Remote Administration Solution, NT S..erver Base IS $ 2,500.00 Ea 1 $ 2,500.00 Scanner OCR Software Upgrade Admln $ 250.00 Ea 1 $ 250.00 MS FrontPage 2002 Upgrades Mis $ 90.00 EA 2 $ 180.00 VPN Client, Watchguard Mobile User IS $ 300.00 EA 2 $ 600.00 Vlsio 2002 Upgrade, IS $ 250.00 'EA 1 $ 250.00 Vlsio 2002, Enterprise tools IS $ 500.00 EA 1 $ 500.00 ! $ - $ - $ - $ - $ - $ - $ - $ $ $ $ $ $ - $ - $ - $ - $ - $ - $ - $ $ $ $ $ $ $ ':'":' '-'~ '.' :.'":' '~ '-' '-' i.'-:-' '.' '.' !.' '.' ':' '.' ':' '.' :.: :.: :-'- :.-' ..:.:.:: ::-: :::E :: :': :': :': ' :':': :':':'"-'-':'-'-'-'-'-?-'-'.'.'-'-'-'-'-"-'- - .~i.:.'.--:--::-'--:.:.:.:.:...:.-.:.-.:.<:.>:..-:--'.:.- -' -' :> :.- >-:::: :E:< .~.'-:::?....:: :.?..: ..:.: ..::.:..>'->-:-'-.:-'-':~-':'-i-':'-'.~.-'-'-'-'<.~:~'-%'.!.~.."<- .'.!.:->.".>.!.'.'.'-.:-~-':'-:-:~-'-'-:.'.'.'.'-.:-~.'.':'-?..'.'.'.".'.'.:.'.:-'.'-'-:-'..'+'- ~.'.'.>-:.i.!.~.~.'.i-'..'.'.: · -...-.-.-.-.c.;.-...:.?--.:.. ............... - ................ '---:-:-;-:-:.:.:..-:.:.:.:-:-:.:-:.:-:-:.:-..:.:-.-...-:..--. ...... . ................. '--'--'-'.-'-.'.'-'--:~-:...' ~:~:~:~:~:~?~:~:~:~:~:-~:~;~::-~:~-:-~:~??:~:~::~:-?:~-:-;-~-:~:~:~:-~;~:~;~:~:~-:~:~:~;:~::~:~-:-:~:~:~: .:.-; .5 .... : -.. ~--~- --.-..- -:-.-:---::------:.;-.:.::...~ --:-.-'.-?:---'.:--'-:..-:-'.:...:. -:- ·. -; .......... ; ....... :..;- .c~-:- -..;... ;...:...:.-.:..::.::-: :-: :-' :-: :-: :-: :-'. :-:.' ..... . '- - · .'.. ':-': :-: · .':- ¥: ~ .-. :. :. ":.: :. ";..: ..:':-:.:.;.:.: ..:.:.: -;.:..:.;<.: ...:.. <... :.':.~ · -..;¥-.:.;...;.:~.-:. ;..c.... '~ .... .- ....... ' ;.~ .~ ..'..~.~ ~..'~. '~ :: :' : :. ........... ~ .............................................. ~::::.:.~ ................................ -:-;-:.:-:-::-:-~::-::-::.~::.~ .... ~..:.:::::~;~::-~.-.×....~:...::. ............. .....:.??.:.~ ........................... ~.?~:o:.~:..~ ........... ~ .............. ~ .................. ~ ............ ............................... ,.....,..,..,.., ........ ,.., .......................... .......................................... ..................... ............. ......... ......................... 2002 Budget 4260- Small Tools & Equipment Anti-Sat Workstation IS $ 60.00 EA 2 $ 120.00 Toolcase, Network / Telecom, w DVM IS $ 300.00 EA 1 $ 300.00 $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - i $ - $ - $ - $ $ - $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - .~ - $ - $ - $ - $ $ $ i:: .- .-':..-'.-i~ ::.!.?~i:!i!:.>..i:iii~i!'.-':.!'~.i'i:i'::i'i:i'.-::-M:i-i:i· :i' ::' :' :' :': ~:!'~:~' ~'?.-'!:!'!:E:?i:i'.~':::'~:?::."':.~'::: ~..~:-':¢..~::.' ~:":i~'":' -~ ' ~$::' ' ' ' ~-.,.:..= ................ '.-:--:... ..... :.-.:- ................................... == .......................................... ,-:.:=~.:..~ .... ~.k-'~....:- .... ~.~'-'~-. ~ .............. ..: ........... .- ......... ..:..-..:: :......... ........ .......,.:..~..:.:.......:..,. ..... ....:.:: ~!i-~: ~':.-:.--::.: ~ .-: . . .<:~<::: ..:×.. ................. ~.:.:.:.: ...... .-..:...:..: ..: ..: ......... .~.~... -.:~ ~.-. ~ ...: . ..$-..-.~...:..~..............:.....:.¢............:...: ...: ;.; ;..-;:.:....:.............~:.;..;........~...~...~.;.:... ~..:. -;- .- '-:~. : . ~ '-.-~-..' "-~- ':~ .'::'- :--" ....... : ..... : ...... - ............. ::',- ....... ..-."'--.~-'. ', -:-.'-::.. -:::¢:'-"8':::', : ' ' .... -'.' ' ": 2002 Budget 4300 Fees, Service ........ l llll i~ il' ........... l:<l~l ill 'lll 'lli'il~ll[ ili ili il['~li'ili lli 'i'i'l'i 'i~' '~"'"~-''' '~'l '~''l.'~- - ? -'~'- '-"~- '-'~- '-"~-' ........................................ ~<'>__ ':~'__' :':<l[l ~[ll< ...... :II I ~ Municipal Software, City Ordinance Hosting Service Admln $ 2,000.00 EA 1 $ 2r000.00 ESRI - Amlnfo Software Suppport Services Eng $ 3,000.00 EA 1 $ 37000.00 ESRI - Am COGO Software Support Services Eng $ 500.00 EA 1 $ 500.00 ESRI - Am Storm Software Support Services Eng $ 500.00 Ea 1 $ 500.00 ESRI - Am Press Software Support Services Eng $ 500.00 EA 2 $ 1,000.00 WatchGuard Webbiccker Service Eng $ 1,250.00 Annual 1 $ 1,250.00 ESRI - Am GRID Software Support Services Eng $ 1,250.00 Annual 1 $ 1,250.00 Sierra Digital - Software Support - League :~k, AdrT $ 695.00 EA 1 $ 695.00 Sierra Digital - Software Support - Facility :~k, Adrr $ 995.00 EA 1 $ 995.00 Sle.rra Digital - Software Support - Registration Pk, Adrr $ 995.00 EA 1 $ 995.00 Quest - Software Support - Maint Manager ;Pk, Sh $ 600.00 EA 1 $ 600.00 ISP Dlalup Services 3 conn@ $24.95/M ( Onvoy ) Admln $ 300.00 Annual 4 $ 1,200.00 Consultln , NetworkMalntenanceNT/2K/Novell IS $ 80.00 Hours 100 $ 8,000.00 ~stems - Software Sup_port - Firehouse FD,PS $ 150.00 EA 3 $ 450.00 Network Wiring Service, Data / Voice IS $ 2,000.00 Est 1 $ 2,000.00 Printer Maintenace Service IS $ 1,500.00 Est 1 $ 1,500.00 CMS -SoftwareSu crt-UtlllBIIlin All $ 2,400.00 Annual 1 $ 2~400.00 TR Systems - Software Sup. port - Geobase / Plannlng~ IS $ 1,000.00 Annual 1 $ 1,000.00 TR Systems - Software Sup. port - Permits/In~ectlons IS $ 1,000.00 Annual 1 $ 1,000.00 TR Systems - Software Sup. port - Ucenses' FD $ 1,000.00 Annual 1 $ 1,000.00 TR Systerns- Visual Basic Upgrades for all modules IS $ 1,000.00 Annual 3 $ 3,000.00 Fundbalance - Software SuEport - Utll Bib/._~ Fin $ 950.00 Annual 1 $ 950.00 Fundbalance - Software Sup_port - Accounts Pa~/able Fin $ 650.00 Annual 1 $ 650.00 Fundbalance - Software Sup. port - General Ledger Fin $ 1,000.00 Annual 1 $ 1,000.00 Fundbalance - Software Su~roll Fin $ 950.00 Annual 1 $ 950.00 Fundbalance - Software Sup. port - Cash Recleptlng Fin $ 500.00 Annual 1 $ 500.00 Fundbalance - Software SuEport - Accounts Reclevable Fin $ 500.00 Annual 1 $ 500.00 Web Hosting Service ~ IS $ 100.00 Monthly 12 $ 1,200.00 Consulting Services, SQ~mtion IS $ 135.00 Houm 100 $ 13,500.00 Consultin~ and Design IS $ 120.00 Hours 60 $ 7,200.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 2002 Budget 4310 - Telephone " Cellular Phoner Nextel IS $ 300.00 I=, I $ 300.00 Cellular ServiGe, I$ Coord. IS $ 50.00 Monthly 12 $ 600.00 Cellular ,Service, Desktop Technician IS $ 50.00 Monthly 12 $ 600.00 $ - $ - $ - $ - $ - $ $ $ - $ - $ - , $ - $ - $ - $ - $ ! $ - $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ - $ - $ ~.,.:~;.;~..,?;~ .,.,.;..,..,....~.~ =~;....~ ..................................................................................... ~ ....~;~. .......... ........... ~ .:...:.:,:.. .... .. ,:.........:..................... .................................... .............~::~:..- .:. ~< .~.-... . ...~ .... ~ . ~ · , .....-.~ ........ ~..~ ..... . ........... ~...~ ....................... ~.......~ ....... ~.~ ....... .~.~....~ ~ -~ .. .. ~ · . ~i.~.~:~i~:.;j~!~!!~i!~!ii:i!i.i!~!~! !~i~i~.~!:!~i~i~ii.:.[i .~!~..:.[[:i!!~;~i.i!i~.~.~.~i.ii~ ! ~?~i;...~:....~~~:-' ' '-. '-':'.~":'"'-": · '":'":"-~'-'-'-:'"'.'-:-'-.'-':-:.'-'. -:-'-:-'-: -.'-'.:-'..-'.'-'-:-'-.'.'.'-'.'-"-"-":':-:-:--":-:-'-.'.:-'-:-:-:-~:-' '-:-.'..'-'-'-'-'-.'-.'-:-'-x-;-.'.i-'-:-.~:;~-;..'~. - - - " ' ~ ~; '" ' ' ,..:.;;.....; ........:..... ~..;.......:...':............:: :.; :.: :.: :.: . ... ~...-... .... :..;.... ;. ~.?:;-.:.-.._:.-.........-...-.~.-...-..~ .~. ............ ,~... =.~.~.-...,....,............;...;...=.-.;..~. ............... ~..~...;...~.-...? ~.....;..=;.-.¥;-.~ ............ 2002 Budget 4320- Utilities :::: .':.:'...~.::.: .~. ~. :.:: :?.:.~:: ¥~:::~:: ~:: ::::::: .~.:¥.~.:: · :::: ~ .?: ~: ~:.: :~ .:: :~: .~::~::::::~:~a ...... ~- ~- -x~.~~-.. '~-: ~:: :::~. :~ ~:: :~ :'-::~5~: :': :::::~: :'~:~'~ .~:~.~ :.. ~~- .:..~..: .. . .., :~: :~:~ ~ :::~'~ - ~:~: ~-:: ~: :-:~:: :-:-~:~.-.-: ~.:.:.. :~.:~ ........ ~ ..~ ~.-.~...~.. ~.:.: · ~-:~-:. ~-~-~' .. · ..... : ...:~: .. .. ......... :=~?.~.~..~....:.~ .............. ¥.,=~:~.:.~..¥:~~~..::~...:=~:..~.~..~=:~.~::.~~~ ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~............'~.~:. '...:..~.~.~.~ Intemet ~ Sewlce (Onvoy) IS $ 8~.00 Mon~ly 12 $ 9.600.00 Frame Relay Sewioe, T1 -Intemet ( ~ ) IS $ 5~.00 Mon~ly 12 $ 6,000.00 $ $ $ $ $ $ $ $ $ $ $ - $ - $ - $ - $ - $ - $ - $ - i $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~' :?~:-: -: :i: :~-~?~:-~:?~:?::~:~:~:~:::~:~: :::.: :.: :.: :.:::.-.-.-:--:::-: :.:::.::-..:: ::::::::::::::::::::: ;-:.:.:::.: :.: :.:::.; :.: ;.: :.;;:.: :.:::.:: :::~ ::: :.: :.: :.:::..~.::: :.:::: :.: :.: :.:;:-: :.: :.: ::; ::: :.: :.: :.. :.: :.: :.: :.~:..... :~ .:.. ~:.:.:.:~.-.:.-.~.:.:.:.-.?~:...:.:.:.-.?-.:--.: -.:..~::::.::: ¥:: :.~: -::::~::' ::.:. ::¥::~::;:.~. [::: -:~-::. -:~.:.:.:.: :.:~.:~.~::;:: ~.:; ~: :~: :~ , :.: .:: ==================================================== : :.: :-: :.: :-?-'-'.'::-'::-;:'-;:'-:::-:::-:;:-:;:-:::-: :.:::-: :-: :-: :-; ~:::.: ::::::::::::::::::::::: ::::::::::::::::::::: :::-: :-:: :::-: :-::~: :-;5-: :-:::-;?::: :-::: :.: :-: :.: :.: :.: :-: ;-: :~: ::;.: ;~ :::~:: ::::::::::::::::::::::::::::::::::::::::::::::::::::::: ¥:::': - :' ¥.::':: -~ ;?~[~':~:-: ' ~': :::~::~::~¥-:-':~ ~':~: ¥ :-':::~::;:':::?~: ~: :::::::: ~: ~: :-:5. ,.:--."" ......... .:-.-?.-:-.---'"'~- -~ ''~'-:-:-''''''''''''''''''''''''''''''''''''---.-~-.'- ---.-;- -~-- ~-.. : :.:...¥.--.:...-.¥.: :.:-.: :.¥.: :.: :.. :.: :.: :-: :.: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ....................................................................................................................................... .~, ................. ::: ....-..........:.. :..........:.-.:.-..~.:.-.:...:...:...........:. ~:~:~:~:~:~:~-~:~?~:~:~?~?~:~-~-~?-:~-?~:~?~:~:~ .-.:.-.:.-.:.~:.:.:.-.:.:.:...:.:.:.. . . .. :.: .: :. :.; .;..;...: :.:. ~ ..... ~ :::: ~ :~: :;.~.....~ · (. ~ ~- .~:.:~ .:.: :~ -~ :.~ ....................................................... ~ ..................... ~ ......................................... ~L~ ............... ~ ....... ~ ............................. ~ ......................... ~ ........................ i -i · i - 2002 Budget 4370- Travel & Training Application Training Courses NI $ 180.00 EA 25 $ 4,500.00 QIS Development & Update Trahlng Courses --ng,.N~n $ 1~500.00 Ea I $ 1,500.00 ArcVlew Training, - Advanced Courses. [ng,Adrn$ 700.00 EA 4 $ 2,800.00 :Exchange 2000 Server IS $ 2,125.00 Ea 1 $ 2,125.00 Exchange 2000 Server, Concepts and Administration IS $ 1,750.00 Ea 1 $ 1,750.00 System Adrnln for SQL 7.0 IS $ 2,125.00 Ea 1 $ 2,125.00 Implemer~t DB Design SQL 7.0 IS $ 2r125.00 Ea 1 $ 2,125.00 IT Training, Online ~le IS $ 4,000.00 EA I $ 4,000.00 $ - $ - $ - $ - $ $ $ $ - $ - $ - $ '- $ - $ - $ - $- - $ - $ - $ - $ - $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ ~ ~ .... <'" ' :~: - :::::~Z ?'~'.;~?:':':' :':'" """ ;'?':~ ;' ~'~ ...... i.~;~"""~i~!'~'~i'~?;:~'~?S~i'i~Sii'i;~'~';:"~-~i'-:.:~'i!'!?:'~':~ ..................... ~,.~'*-'.:':.:~::.'*~:;'.~-:-~-'~-'---' <~ .... ~ ¢ ' : -..:. ~E.:::.~ .............................. , ....................... .~ ............. ~ .............. ~ ............ ~i:$:.:.:'.:o-.,~ ............... .<<.. .::.<..::..<?., ...<...............; ...... ~ ...... :c.~...:...:..::..::.........::...:...:..;:.$:,.;.....::...... .,../ <..~ . .. [E . ........... ..........,..,..,- .,.., .,..... ,..,...............-........,., ,-., .,-..,-.,........- ..-.;.;.. -.:..,-.:.-.... .... .,.. 2002 Budget ,~;.~:;:~¥;~::~.:..-;:::.~:.:¢-;¥~.-::~'~ '.'-'.-~¥.~-;.'.'.~.-x~.~ '-- , ............ ~'*:~:*:?~"~':::'~::'::'~ .............................................................. *:::*::"-::';:':':'~?':~-':~:'"~::=:*:*':'*~::::~'*::"-:'~";:~- ............. ~': "-~" ~"-"~' :.:-'. :: ~. :-:~.-~ ~ .":-~: .:-: .;. ;-:. :.:-'. :-:-:- :. :-:-:-;-:-:-:-:-:-:-:-:-:-'-:--. :--'-:-:-~- :-:-: ::-:.-:~?;:-:-:~ ~ .:-:- :-: ~ x ~:i ~:'~.".~ ~:~:': ~ '-':-~-~-~' :-'.': ': ': ':'.' "-' :' ':'~.:'?:' " ....... ~"' ' "'"'"' ' "'""' """"" '"" '";'"' ~' ~" "'" ..... '~"" ......... :'":';':';"'; "'"'""' ' :... .'..~.~.-. ...:.~..~.......~.....:...............:.........:.~.......:.:.;. ..~. . ..".'.'..~.-.-. ~ ..... ~.:..:.:..~';.......:.. ........... ~. ................... : ....~. ........................... ~,~-~ ~......~,....: ........... ~. _ .... ......... .................... , .................. .. ......... ........ ......... Emer~lenc~ Replacement Pads (Servers, Client, Network) IS $ 5,000.00 Est 1 $ 5,000.00 .. ! : :-:::.: :.: :.'.:'-; :-:: ,'.. ';'..-: ': :-: ':.: :-:::-:::-;.-:-.:: :;:-::;:::-:-.:.:::-: '.-: :-:;:-: :-:~-;.:.: :.:.:.'..: :::::::::::::::::::::::::::::::::::::::::::: .:::.: ..':.:-:.: .-::. :.:.:.:. :. .;..-..-...; ........ . . .. ................ .... ~~~~~~~~~~~~~~~~~~~~~~~~~~~~:~~~~~~~:~~~~~~~~~~~~:;,~~,~~~-~~~~~~~~~~~~;~~~~~~:-~~~~~.........-.... ........... . ..........-..-.~....-:;..-.-.-.;;.-:;..,..-..;.;.:.. · -- -'- '- --- -- -'- --- --- -' -- -:. -.- · ............. ' - · -: ;.' - ;- .' :- '.' - -:.'..'. - - '.-- - ..'- :-' :-: - :-' '.-'.'.' '- '.' '-' '-- .............................................. ~"~ ........................................... ~ I I ................... ~'" '" ............................. 2002 Budget 4703 - Office Equipment .. Replacement PC's Mlec $ 1~30.00 EA 0 $ - Workstation Mlsc $ 3,000.00 EA' 5 $ 15,000.00 Printer, Color laser, HP4550 Adrnin $ 2,500.00 EA 1 $ 2,500.00 Server, Rack Mnt, P4 1Ghz, (for SQL Database) IS $ 7,000.00 EA 1 $ 7,000.00 NAS Disk Drive Army IS $ 1,800.00 EA 3 $ 5,400.00 Printer, HP8150DN or ecluiv - (Bldg Pmtr Replacement) Bd $ 3~000.00 EA 1 $ 3~000.00 Printer, HP2250 or Eclulv PW $ 1,200.00 EA 1 $ 1,200.00 Remote Power, Temp Monitor / Senecr~ IS $ 450.00 EA 1 $ 4,50.00 ~l_aptop, w Docking Station IS $ 4r000.00 EA 1 $ 4,000.00 UPS, Rack Mount, 3000KVA IS $ 1,800.00 EA 3 $ 5,400.00 .Nr Conditioning unit, 8000Btu/Hr, w Cond Prop IS $ 2,000.00 EA 1 $ 2,000.00 8 port UPS Interface Expander IS $ 300.00 EA I $ 300.00 Handheld PC/Data Tablet, Pilot Project Bid $ 1,100.00 EA 3 $ 3,300.00 Monitor, 17' Miec $ 350.00 EA 3 $ 1,050.00 Monitor, 19' Mlec $ 500.00 EA 5 $ 2,500.00 Racking, Computer, 72' IS $ 1,100.00 EA 1 $ 1~100.00 Rack, Network 19' IS $ 500.00 EA 1 $ 500.00 Sheff, Network Rack IS. $ 60.00 EA 2 $ 120.00 ! Cable Ducting, Network Rack IS $ 120.00 EA 4 $ · 480.00 Camera, Digital~ Sony FD92 -Mlec $ 600.00 EA I $ 600~00 KVM, 8 Port Expansion Unit, Belkin IS ' $ 250.00 EA 1 $ 250.00 CDRW Drive, Admin Spare PC IS $ 250.00 Ea 1 ' $ 250.00 Webshleld, Perimeter protection Device IS $ 2,500.00 EA 1 $ 2,500.00 Printer, Multifunction ( Shop Sec. ) PW $ 1,000.00 EA 1 $ 1,000.00 $ $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - ~:~<:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~:~-~:~:~:~:~×~:~:~:~:~:~:~:~;~:~:~+~<~<~:~:~<~~ '~ ~ ' ~ . ~-<~-.<-.~<~<:-:--'.'-:- ~.~<~-~::--':-:::-'::--':-~'-: ::;:::-:::-:: -:::~:~:-'-::-:::~:<~ ~;~::~::: :.~: ~.:.<.~ .~..~×.~-~.~...~-~<r~~ :~--~:~-:-~-:~========================;::-:::~:::~::~;;:~:~-::~:~;:~::;~:::~:~-:~:::~:::~:~:~::~:::~:::~:::<::;:~:~;:~:~:-:::;::-: -:-~.'.>.:':-.;.. ': ... '. ::;:.~...:~:~:~:'~.:.'>:..-.. ':.:. ~ '. .:.. · .~ .... ~:...~..- ........... ~ .................. ~ ............... ~ ................. ~.~..:.~.~...Tj~.~<. . .... .~..~ ..~.: =~.. ~::~.... . . ~ ..~;.-;'~.<..:[.i:-; :~:i~i:~i::~i~i:i~i:~:i~i:~i::~i:i~i:i~:>::i~i:~-~!:~:i:!~ :i.:~ <:i::::::::.~:~:.<.i:~.:.::i.i:> i >-. :~' ':~ :. : ~' <+ ' crrYOF 952.93Z1900 95~957.5739 952.93Z9152 952.934.2524 TO: Mayor FROM: DATE: Bruce M. DeJ~ Finance October 18, 2001 SUBJECT: ~cation ofDelinque~ Wate~ m~l Sewer Accoun~ Chanhazsen city ordinanc~ provide two methods for collection of delinquenI water and sewer accotmts. The ordinance s~___t__~ "In the event any water service is not paid with three(3) months aflzr the time it is rendered, the city council may. recover said amount in an action brought in any court Of compete~ jurisdiction, or in the alternative, may certify the amount due together with penalties to the county auditor to be collected with other real estate taxes levied againa the premises served." The procedure for collecting the m and sewer bill~ is that a bill is gestated once a quarter for each account. If not paid, we ~ send a letter in thc fall (August through October, dep~ on which section the account is in) notifying the property owner oftbe delinquency and the conseq~mces of non-payment. They are allowed to have a public hearing to dispute the certificatiom The list is then sent to the county by December 1. The list of delinquent properties is available in the Finance Department. Curr~t practice is to carti~ the mount due to the property taxe~. The city does not go to court on these small amount. There are 144 accotmts on the list with a total dollar amount of $65,028.42 to be collected this year compared with 116' accounts with a value of $50,705.12 last year and 159 accounts with a total of $67, 447.71 in 1999. I believe that at least sevc~l accoun~ will be paid in full by the time that the final list is established in D~. None of the property owners have asked for a public hearing. The remainder will be certified to the . county for collection with a fee of 20°,4 ($20 minimum) added for the administrative costs incm-r~ Parcel # Name Service Address Amount; District ~ 25-050-01-30 25-080-01-90 25-080-02-50 25-118-00-20 25-180-02-20 25-180-05-00 25-182-03-10 25-182-04-20 25-182-05-00 25-182-06-20 25-186-01-80 25-187-00-50 25-198-03-00 25-199-01-80 25-201-03-40 25-204-02-60 25-345-06-60 25-350-00-80 25-350-02-71 25-443-00-10 25-443-00-20 25-443-00-30 25-530-03-80 25-530-03-90 25-531-01-00 25-550-00-50 25-555-02-20 25-760-00-10 25-760-00-10 25-761-01-50 25-790-00-80 25-790-01-60 25-795-01-10 25-801-O0-40 25-802-00-90 25-810-00-30 25-813-01-50 25-814-03-00 25-814-03-70 25-820-00-70 25-821-01-20 District #2 BRIAN & COLLEEN LORI ANN CATHLEEN CHANHASSEN RONALD & LINDA GEORGE & THERESA HAROLD & PRICILLA ROBERT & KATHLEEN JOHN & LEIGH WILLIAM & JEAN SUSAN L. CURTIS/SUSAN BRIAN & DIANE PAUL & JUDY DIANE LYNN PAUL & ANN KEVIN LISA & SCOTT WESTAR WESTAR WESTAR TANDEM MISSION HILLS JONATHAN PAUL & LISA TINA JOHN JOHN CURTIS KENNETH & DARCY TODD & RACHEL CURTIS TOM & CAROLYN STEVEN PAMELA JEFFREY R ALBERT/JANET JOHN & KELLY DAVID/DAWNA JACK & FRANCIS NUSTAD BOTTENFIELD GALLAND SUITES LLC OLSON THOMAS HERRMANN STEVENS MEYER JANOHOSKY GOETZE SPERLING LIPSIUS PETERSON HARBERTS STOKKE AAS KNOTT BRADY DEVELOPMENT DEVELOPMENT DEVELOPMENT PROPERTIES LTD PTRSHP MAIER KLAVENKAMP PENN PRZYMUS PRZYMUS SOLIE HALL LILLIBRIDGE KRIER WORKMAN SCHNABEL GUYER JONES BEETY LABATT MILLER BARNES 7791 ERIE AVENUE 7522 FRONTIER TRAIL 7554 GREAT PLAINS BLVD 575 WEST 78TH STREET 8015 DAKOTA CIRCLE 8029 CHEYENNE AVENUE 8024 ERIE AVENUE 8046 ERIE SPUR 8106 DAKOTA LANE 8105 DAKOTA LANE 950 LAKE SUSAN DRIVE 8525 CHAN HILLS DR SO 740 SANTA VERA 730 BIGHORN DRIVE 7190 FRONTIER TRAIL 7221 .SIERRA COURT 8263 MARSH DRIVE 7602 GREAT PLAINS BLVD 7611 IROQUOIS 391 DEL RIO DRIVE 381 DEL RIO DRIVE 386 DEL RIO DRIVE OUTLOT C-MISSION HILLS OUTLOT D-MISSION HILLS 557 MISSION HILLS DR 96 CASCADE CIRCLE 8759 NORTH BAY DRIVE 640 SANTA VERA DRIVE 642 SANTA VERA DRIVE 7473 SARATOGA DRIVE 501 WEST 76TH STREET 7611 KIOWA G211 LAKE RILEY BLVD 181 SOUTH SHORE COURT 7731 SOUTH SHORE DRIVE 340 DEERFOOT TRAIL 2151 BOULDER ROAD 2193 STONE CREEK DRIVE 2109 STONE CREEK DRIVE 7331 FRONTIER TRAIL 7198 FRONTIER TRAIL 748.18 857.98 620.47 137.94 689.95 314.05 209.81 481.99 611.94 548.74 1,106.10 220.70 105.67 696.18 690.67 -67.43 603.37 209.87 937.64 57.39 31.55 282.07 49.46 49.46 43.62 419.41 626.08 1,393.37 228.37 64.93 547.27 108.11 370.22 551.14 315.49 158.00 8O9.57 430.78 183.95 428.99 628.46 25-003-35-00 MICHAEL LEVI 6480 YOSEMITE AVENUE 248.66 25-012-56-00 25-160-02-30 25-160-05-80 25-160-12-60 25-160-12-60 25-160-16-10 25-160-20-40 25-160-23-30 25-162-01-70 25-163-00-20 25-163-00-20 25-200-00-50 25-200-01-60 25-200-02-20 25-200-07-90 25-200-08-.80 25-202-03-00 25-202-09-50 25-202-13-60 25-203-03-70 25-220-00-30 25-220-00-30 25-230-00-70 25-273-03-00 25-273-06-10 25-300-05-40 25-420-01-00 25-420-02-50 25-561-02-00 25-563-00-20 25-671-00-90 25-755-00-10 25-755-04-20 25-755-04-40 25-755-12-90 25-S59-00-60 25-859-00-80 25~869-00-60 3~117-23-34-0013 DEAN/DENISE LAYNE GLEN C DONALD DONALD PAUL & CATHERINE FELIX & MARGARET STEVE B KAREN & RON CHANHASSEN CHANHASSEN IVAN LUKE S DEAN M. & LAURA L. RANDY & JANE DAUMANTAS DARYL & SIGNE DENNIS A. TRACY/MELVA CHARLES & BRENDA STEPHANIE CHANHASSEN CHANHASSEN HENRY & SANDRA JAMES/PAMELA MARY CAROL CYNTHIA THOMAS DANIEL V. BRENT MARK BRENT GARY HEATHER GARY J & JUDITH JESSE W. & SUSAN M. DENNIS JUAN/PAMELA MONA LEE & JOUSKO LARRY PRESTON 606 BECKMAN 6686 GRENIER 6630 ANDERSON 6852 ANDERSON 6850 DOLS 730 THOMPSON 6899 M~7:TENGA 631 GREEN 1021 BUSINESS CTR, LLP 1693 BUSINESS CTR, LLP 1711 MADJOS 950 BIRD 941 WAHL 6891 MATULIS 678O KEIM 1100 GEURTS 1040 GUDERIAN 970 LEWIS 7081 FRASER 7223 LAKES BUS. PARK 3 1460 LAKES BUS. PARK 3 1460 NEILS 7012 ORR 6520 MCDONALD 6525 WATSON 7131 WALSTON ' 6811 . . LAUBY 50 JOHNSON 938 HEYER 979 BOHN JR. 6290 SPINDLER 1070 OCHS 931 THOMPSON 900 VANDER WATER 961 PRATER 770 BRISTOR 750 VASQUEZ 6561 MULDER 6581 STOKES 21710 CARVER BEACH ROAD HOPI ROAD LOTUS TRAIL NEZ PERCE DRIVE NEZ PERCE DRIVE CARVER BEACH ROAD YUMA DRIVE BROKEN ARROW ROAD LAKE LUCY ROAD LAKE DR W -1709 LAKE DR W -1725 PENAMINT COURT PENAMINT COURT REDWING LANE CHAPARRAL LANE CHAPARRAL COURT PONTIAC LANE PONTIAC LANE REDWING LANE PONTIAC CIRCLE LAKE DR W -1490 LAKE DR W-1490 SP DAKOTA QUAIL CROSSING GRAY FOX CURVE UTICA' LANE BRULE CIRCLE 'CHOCTAW CIRCLE KIMBERLY LANE SANTA VERA DRIVE AUDUBON CIRCLE BUTTE COURT BUTTE COURT SADDLEBROOK PASS SADDLEBROOK CURVE PREAKNESS LANE PREAKNESS LANE TROENDLE CIRCLE · TROENDLE CIRCLE LILAC LANE 602.95 96.34 480.13 108.64 269.94 525.44 374.94 524.48 697.81 7,550.47 8,614.97 512.76 390.52 - 766.93 520.63 585.55 267.63 120.65 595.52 423.36 1,863.34 1,416.47 719.72 739.18 756.34 83.16 527.34 146.06 134.00 109.39 420.47 50.58 274.75 743.72 439.56 231.70 691.85 211.04 651.23 95.76 District ~ 25-003-44-00 TIMOTHY 25-009-03-10 CHARLES 25-024-49-00 SCOTT/SHERRY 25-024-20-00 EARL & TINA 25-025-39-00 DAVID R 25-036-22-20 JEREMY EIDEM 2050 MAR;~ERT 7461 BLOSBERG 8925 STRAIT 500 TEiCH PID~ ROSETH PID~ CRESTVIEW DRIVE HAZELTINE BLVD QUINN ROAD LYMAN BLVD 25-0253S00 25-0362220 424.72 45.53 45.53 368.25 45.53 31.55 25-036-30-00 25-036-37--00 25-060-00-40 25-088-00-60 25-140-01-00 25-170-00-80 25-267-00-50 25-273-09-10 25-349-03-80 25-351-02-40 25-401-01-20 25-402-01-00 25.-406-02-20 25-407-00-10 25-408-02-00 25-412-00-50 25-413-00-60 25-482-00-40 25-495-02-70 25-505-01-11 25-505-03-00 25-525-02-50 25-535-00-10 25-535-00-80 25-575-00-10 25-603-01-50 25-615-01-00 25-615-06-10 25-638-00-70 25-638-00-80 25-638-00-90 25-638.-01-00 25-638-01-10 25-638-01-60 25-638-01-70 25-838-01-80 25-638-01-90 25-638-02-00 25-638-02-10 25-638-02-20 25-639-~; -90 25-63,~-02-00 25-539-02-20 25-650-01-50 25-860-01-61 23560-01-80 25-860-02-10 25-566-00-20 25-666-00-430 LE VERNE M LARRY DONALD/HAZEL KAREN STEVE JOHN THOMAS & KIMBERLY JERRY A. BASHIR DAVID/DENYS MARK ANNE'I-rE/DAVE KEVIN & JENNIFER BRECK & MARLIESE PAUL/CHERYL DAVID R MARY JANE KENNETH BARB & MICHAEL PHILLIP & MARSHA MRS. HAZEL WARREN & MARY LOU TIMOTHY & DEBRA DON & KATHIE MICHAEL & SUSAN SUSAN & DENNIS SHARON GARY R. JASPER JASPER JASPER JASPER JASPER CAMILLE K JASPER JASPER JASPER JASPER JASPER JASPER JASPER JASPER JASPER PAT MARGARET KEVIN & LEANN ARLENE GARY S. & PENNIE K. HOWARD VASSAR 285 HOPFENSPIRGER 615 ANDERSON 6853 MOE 7905 HALL 6221 HESS 3861 GALLOGLY 2230 NELSON PID# DYAB 7014 CERNY 4176 SCHONNING 8558 CUFF 1531 ROQUETTE 8460 JOHNSON 6621 LOKKESMOE 9650 ERICKSON 520 TYLER 8391 WICKLUND 3970 STAHOWIAK 6331 TOUHEY 2851 ANDERSON 2851 OLSON 634O HAGELE 2020 KELLY 2G81 STEADMAN 6455 PIPAL 1770 PAULSON 3901 VOIGT 4010 DEVELOPMENT CORP 8491 DEVELOPMENT CORP 8489 DEVELOPMENT CORP 8461 DEVELOPMENT CORP 8479 DEVELOPMENT CORP 847'~ CARLSON 8450 DEVELOPMENT CORP 8458 DEVELOPMENT CORP 8460 DEVELOPMENT CORP 8468 DEVELOPMENT CORP 8470 DEVELOPMENT CORP 8488 DEVELOPMENT CORP 8490 DEVELOPMENT CORP DEV.=~OPMENT CORP 8566 DEVELOPMENT CORP 8576 RICHARDSON 7095 PARSONS 3732 GUTZKE 3735 HF_RNDON 3750 REED 2473 NELSON 2445 FLYING CLOUD DR FLYING CLOUD DR NEZ PERCE DRIVE AUTUMN RIDGE AVE ARBOR LANE LONE CEDAR LANE SOMMERGATE 25-2730910 HIGHOVER DRIVE LAKERIDGE ROAD FLAMINGO DRIVE LAKE SUSAN HLS DR PELICAN COURT GALPIN BLVD FOXFORD ROAD PINEVIEW COURT ROSEWOOD LINDEN CIRCLE ELM TREE AVE NORTH MANOR ROAD WASHTA BAY ROAD FOREST CIRCLE WEST 65TH STREET WEST 65TH STREET TANAGERS POINT RINGNECK DRIVE LESLEE CURVE GLENDALE DRIVE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE POWERS PLACE RED CEDAR COVE HICKORY HICKORY RED CEDAR PT RD WES'J' 64~H STREET WEST 64TH STREET 474.08 105.76 45.53 77.23 206.62 109.21 410.81 45.53 86.39 87.96 84.58 336.34 873.59 34.43 35.37 32.16 69.17 302.68 816.29 447.13 127.70 520.36 990.98 651.61 160.56 204.82 181.01 257.83 31.55 31.55 31.55 31.55 45.53 240.44 31.55 31.55 31.55 31.55 38.21 38.21 38.21 38.21 38.21 103.10 300.96 184.15 508.34 576.31 588.71 25-673-00-10 25-848-09-80 25-848-13-10 25-848-24-90 25-849-00-20 25-860-00-30 25-894--00-10 ROBERT & ANNE JOHN SUSAN JILL DAVID R DOUGLAS CARLSON CHRISTIAN 2971 NEWE 2171 MIER 7680 PETERS 7622 TEICH 600 POLINSKY 3894 CUSTOM HOMES INC 7537 WASHTA BAY ROAD BANEBERRY WAY W PRIMROSE PLACE CONEFLOWER CRV S LAKOTA LANE LONE CEDAR LANE DOGWOOD ROAD 628.55 53.50 162.35 79.18 45.53 100.63 32.31 65,028.42 **REVISED AS OF 10/17/01.* **TOTAL OF 144 ACCOUNTS OUTSTANDING** /. crrYOF TO: Tere~ Burgess, City Engineer/D~. of Public Works PO Bar147 ~b, me~ ~mmm~ 5~17 DATE: October 16, 2001 P/me 9.iZ93ZIgO0 952937.5739 9f2.107.91.I2 952934.2524 Vacation of a Driveway Famemae~- 8175 Hazeltine Boulevard Vacation File No. 2001-5 The City is requesting vacation of a driveway easement that benefits property formerly owned by the City. . . BACKGROUND The City obtained the driveway easement in June of 1998 in favor of the parcel formerly known as tho Wrase property. The Wras¢ property has'an e~sting right- in/right-out ~ onto Highway 41, but the only full access to the property is fi'om 82"a Street. To utilize the full'access, vehicles must go across the prope~y to the south at 2960 82~ Street. The driveway easement allowed the city to have full access to the Wrase parcel through the property at 2960 W. 82''a Streeh. Likewise, the ~e~ gave the property to the south access to Highway 41 through the Wrase parcel. DISCUSSION The City has recently sold the Wrase ~erty to Mike Schlangen who also owns the property to the south at 2960 W. 82~ Street. One of the conditions of sale was that the City would bring forth this easem~ vacation for consi~on by the City Council. The City attorney's office has reviewed the condition of sale .. Typically, if one property needs access'through another piece of property, staff will require an easement to be ob/a/ned from the bmdened property Owner to the benefiting property owner. In this case, there will be one propmW owner, Mr. Schlangeth for both parcels. Therefore, an easement is not necessaxy. In the futuro, if either property is sold, an esseme~t agree~n~ could be attached as a condition of sale. RECOMMENDATION Staff rec~mmelld~ that the City Council adopt the following motion: Teresa Burgess. October 16, 2001 · Page 2 '~ae Chanhassen City Council approves a resolution vacating the existing driveway easement benefiting the property at 8175 Hazeltine Boulevard as defined in the attached easement description. lm Origimfl Easement Agreement and Description of Easement Vacation. Notice of Public Hearing, Mailing List and Location Map. Quit Claim Deed. ¢: Mike Schlangen, 2960 W. 82"d Street Matthew Foli, Campbell Knutson, PA gAmg~a~~ea~-n~nt vacation - 8175 hazel~d~ · P. ,J 1998, by and between (~eeke ~ Pzrtn~ Limited PeztnarsMp, a MJ~ Hm~ccd l~'tmv~dp ("(~anmr") and'l~ City of ~ a munio~ cor~rafio~ under the ~ of th~ Sta~ of l~--e~ota C'~). C. (1tanrer has agreed to grant to OranIea the purrn~ __r~m_ t, non~xclmiv~ driv~suy NOW, TF/P_P,~OP.E, l~ mmid~aflon ortho ~ m~d of O~ Dollar, olhm', good, and I Fl~id Reeordlngs ' 10873 M~ Blvd. Coon Rapids, MN 5,5433 pECLARATION OF EASEMENT. Or, m~ hereby grants, bargains and conveys onto Orantoo a p~rpem_*! and nonexdustvc ~asement for driveway, access, ingress and egress purposes (the "Easement') owr and a~-oss that part of th~ Burdened Propet~ legally de~ribed in Exh'blt C at~aohed hereto and incorporated heroin by reference. The Easement Is grmatecl and · ! established solely for tho benefit of tbs Benefited Property. The Easement shall run with the title io th= Benefited Prot~ !ad the Burdened Property and bind all persons who now or hereafl~ have any right, title or inter~st in tho B~nditod Proport~ or th~ Burdened Pro~, thdr successom, · a.sdgm and mortg~~ and shall ttmr~ td tho bendit of all ~rso.m who now or hereafl~ have any right, title or interest tn thc Benefited Property or the Burdened Property and their mspeotivc · s~~, ,,~,igas and mongag~s. Th~ rlghls of C~mntee and its respective sucr, essors and assigns in and to the Easement shall be as set forth in this Agreement. 2. I. ISE;EI~E~ AND ENFOR~M~ OF EASEMENTS. The ~t h appurtenant to the Burden~ Proporty and the. Beaeflt~ Property and ma), not bo .wans/erred, assi§~d or encum~ exert as an appm~aanco to the Benefited Property or the Bufiten~ Pmk. Upon a conveyance of all or any part of the rifle to the Btuntened Property or tho Benefited lh-openy the Omntee, by accepting such conveyanc~ shall be bound by th~ ~rms smd conditions of mb Agmemem. Tim Easement is a nonexelmlve easement for tho benefit of the B~fited for driveway, access, ingress attd egress lmrpo~ ami m?y us~ for ~ purpo~ by ~ae owner(s) of Benefited Property and their mmcessors and assigns, in common with the owner(s), su~esso~s, .. sssigns, tenants and tnvitecs ofth~ Burdened ~. The ~ts~mmt is also granted subje~'t to ths utility and dmin~c easements dedioated in tho r~,orded plat of Arboretum Business Park S~ond Addition. Tho Easement is granted solely for tho benefit of the ~ Property, and no provi~on · F~C~l~-21af!U. 21:36 Hl~ ~"RS'I'EII,~R · · ofttg,s Agreement shall bc inmlxetcd as a grant of any part of thc B~ Property for use as a public street or right-of-way. -. (hantor and (]can~ agree, hi the event the State of~mncaota Depatflnmt of~rtadon (~lddXYr9 requires, in conneciion wlth ti~ develolmmU and conmuction ~;fimpro~ on th~ Burdened Prope~, tlmt th~ ~y a~.esn w~thin thc Easement to State H~ghway 41 be moved · driveway, access, Ingress ~_,a. egress ~sos (the "Reciprocal Basemeaff) over the Bmeflted Prope~ twenly-six (26') fcct in width for ~_h_~ pmlx~ of access to State Highway 41 by means the new access point tequ/red by Mt,DOT. 'I~ l~ci~ ~-~-_~ncnt shall be an appu~n~ · camr~t for the benefit of the Burdened l~~, and Cu'antor nhd Grantee shnll enter into'au · Am__~ment to this A~eement or a separate Bnscn~t A~reeme~ in recotdable fo_,'m; ~ nnd · Grantor and Onmtee al~ee, on behalf of thnn.~ves and'their respec~e succe~ts and · asdtp~ that thc rights and .oMi~ons at' Grantor end Gnm~ and all subsequent own~ of the · · · 3~ DURATION. The Na,sement is ~ in duration and tl~ rights, and obligations · of Grantor and Grantee, and their successors and assigns, as ~ in this A/reement, shall also be perpetual in duration. e ]y[A~NANCE, REPAIR _AND_ RESTORA_T!__ON. Grantor or its suo¢~ssor in inter~ to the Bwdoned Property shall bo solely responsible for all costs associated with the initial construction of driveway and access improvements within the Easement, but Cn'antor ~h,!l not be obli~tcd to constrt~ such imprownents wfless and until the Burdened Property is d~velop~l by the construction of permanent building improvements thereon. Until such time as the Benefited ! P~ is developed by thc construction of~t building improw-ments thereon, Crmntor or its successor in interest shall also be responsible for all costs and expeases for r~pair, rnatnt~c~ (including, but not limit~ to, sweep~z re.s~In~ or snow removal) and capital improvements of · any common or shared driwway or access improvements constructed witl}.in the Easement. With the excc'ption of those costs to be bornc by Grantor as provided in the immediately-p~g two sentences, ail costs and expenses for repair, rnaint~l~ce ('mclurli-l~,.but not limited to. sweephtg, rem~acing or snow remo~) and capital tmprowments of any common or shared driveway or access improvements .constructed within the ~t sh~!l be allocated ~ and paid by 6ranIor and Cu'autee based upon and in the same ratio as tlm area of th~ Bmefited Property in square feet bears to th~ area of the Burdened property, in square feet, and, at such time as development Benefited Property occurs, Orantor and Oran~ shall ~xecute an Am~ to this Agre~n~nt, in recordable form, establishing such ratio or percentage, of record. The farego~ng obligation to pay repair, maintenance and capital knprovemeat expemes aball mn with the title to the Benefit~l Property and the Burdened Property and bind all present and futur~ or the Burdened Propm'ty, by aco~d~ a conveyanoe of such Tract, ~er or not it shall be expressed in such conveyance, covenants and aztecs to pay th~ foresoin~ coats and expenses in accordan~ with the provisions of this Paragml~ 4. Such %_o~ement to pay said costs and ixpenses · shall be a pcrsoml obligation of each and every person or persons who are the legal or equitable owners of the Benefimi Prope~ or/he Buxdened Property at the time the rvpak, maintenanoc or improvement costs arc i~ and shall be eneorccablc by each owner of th~ Beneflt~ Pm~ tcrminat~ extended, modified or amended, only with the express writtm consent of all of thc owners of the Benefir~l Property and lhe Bmdened Pwperty. No amendment, modification, extension or termination of ~s A~mcat will affeot ih~ righ~ of the-holder of a mo.rtgage comstitufing a lien on any portion of tho Bcncfitcd Property or the Burdened Property at fl~e time of such amendmeut, modification, extrusion or teunination tmless such mortgagee consents io tl~ --.,~*_-: No tenant licensee or other person or entity e.., does not own an in~ in the ~ title to consmt to, any action of the pa~es subject to this tlm owners of th= other Pwpe~ ]mzmless from and agdm~ auy and all costs, eXl~mms aud liabilities a~ in connection ~ th~ consUucli~ of driveway impmvmnents or 'od~ improvements consm~ed in the ~en~ without the prior written consent of the owners of the other Property, including any mechanic's liens asserted in connection therewith. 7. _MISCELLANEOUS. This Agremnent is htendd to be interpreted in acco~ance with Minnesota hw, represen.ts the entire agreement and declaration of (h'antor and (h'antee with · · resp~ to it~ subject matter snd shall run with the title to the Benefited Prolm'ty and the Burdened · ?roperty and be binding upon Grantor and Grantee and thdr respective succe.~rs, asaigns and mort~ees to the cxum~ herdu provided. , · IN ~~ ~, Omnt~r and ~ have ex~uted this Agreemem as of tho date first above written. Chaska Gatew~ Pe.rtners Limited Partn~p By Stdner Devel~e~t, Inc., g~ partn~ · FIUG-~6-2~al 21:37' M I LLERb'TE II,~R ~ of~ STATB OF MIHNI~A COUNTY OF HEI~NEPIN ) )ss ) a ~ta limited partz~'ship~ STATE OF MINN]~)TA ) . ~ )SS - co~or ~ ) ~,t~ ~l~ ~ _ and Cit-v of thc Cit~ of Cban~ a mitac}pal corporation-under fhe laws °flvfinnesota, on behalf of' the THIS INSTRUMENT WAS DRAFI'ED BY: . * Vesely, Mi!_ler & 8telner, P.A. 400 Norwest Bank Buildin/ 1011 First Str~-t ~uth Hopkins, Minnesota 55343 LgGAL DESCRIPTION OF BENEFITED PROPERT~ TI~ North 2O0 f~st of that part of the SOuth lTalf of tim Northwest quarter of Section 1~ Townsldp 116 North, RnnlP, 23, described as f~ Commencing at the Southwest eornar or ~ Northwest Qm~-te~ the.~e 8om~ 89 d~ SZ minutes :35 seeonds :East 0tsmtmed benring) nlon8 the Sottth Ih~ of m~l Northxwst Quarter, a distance or ~,4to.'/z teatt lhmm~ Norf~ 0 ~SZ minutes ~0 semu~ T¥~ r~ mst~ or~ls.~ reef to the ammt wesf~ a dlstanm nr 300 fentl thence ~ 8~ degrees ~ mlnute~ 35 seconds lJ~ alon8 ~. line lmt"alle! wttlt the South Ilnn of todd North. ~ (:~, a distance of 4S'/feet~ thent, e South O degrees SZ ato~ s Ibm ~ with the South line of saki Northwest Quader, a dlsianeo of 4S'/tm to the poh~ orbas , cairn, count , lvnnmota. '" ~EOA___~, DKSCRYPTION O~ BUI~nEN'RD PRO?~RTY Tho Sour I00 fact Of' that part of the ~outh Half of tho Northwest Quar(,r of ~tlon I~ Township 116 North, Rnnf[e 2~, d~r~ ~ follow~ · . Outlot B, Arboretum Budne~ Park Second Addition according to the recorded plat thereof', Carver · EXHIBIT C ^ perpetual .easemen~ for Ingress and egress purposes over and_ ac_roes the w~t 78 feel; of.the north 50 .fee~ of ~he south ~.00 feel: an~l. the east 26 feet of the. wast 75 feet of the sol~;h 50 feet of..that I~rt of the follo~nng descn'bed property 'wh~oh Ilea easterly of the northerly extension of the moat westerly i~ne of Oultot B, ARBORETUM BUSINI~S~ PARK 2HD ADDFrlON: . That .part of Se S~uth Half of the. North.we~t. Quart_er_ of Section 16, Township 116' North, Range 23 West of the Sth PnncJ:Jpal Meridian described as follow: Commenclng at the southwest.comer of said Northwest Quarter;, thence on on assumed beqring[ of South 89 degrees 62 minutes 35 seconds East, along the south line of sa,d Northwest Querier', a diets...r~e al' 1410.72 feet, thenae North O. o'.ag.mss. 52 .re!nurse 20 seconds We. st a distance of 24~.50 feet to the point OT_ aeglnmng or ~ne land to b.e descnbecl;_ thence ~--o.nUnulng North 0 degrees 52 .rn_~nut~,s .20 .s~.~onds West o dletanoe of 300._00 feet; thenc;A South 89 degrees o_z rq~ums ~ seconds Eaa% parallel vd~ said south line of the Northwest Quarter, a distance of ~57.00 feet4 thence-South 0 degrees 52 minute~ 20 seconds East a dis[anco of 500.00 feet; thence South 89 degrees 52 minutes 35 seconds West. parallel wRh ea;d south line of the Northwest Quarter, a distance of 457.00 feet to the point of beg|nnlng. Together' wlth a perpetual .easement for |_ngr~a and egress purposes over and across that part of the seat 26 feet of the west 76 feet of saidOufl,~t B which ilea north' of the south 46 feet thereof. And elsa oto~,~ with a _erpetual ,asemerR ~r In~ress and .gre~ over and across that part ~he north 26Pleat of the south- fe~. of the east. 217 feat of the wes 287 feet of sa|d Ouflot B, And als~ together with a perpel~QI easement for .~ngr~,s and egress over and across that part of the south 20 feet of We east 100 feet of fl~ wea~ 267 feet of said Outlot B. NOTICE OF PUBLIC HEARING CHANHASSEN CITY COUNCIL MEETING MONDAY, OCTOBER 8, 2001 AT 7:00 P.M. CITY HALL COUNCIL CHAMBERS 690 CITY CENTER DRIVE PROPOSAL: Vacation of Driveway Easement APPLICANT: City of Chanhassen LOCATION' 8175 Hazeltine Blvd. NOTICE: You are lnvlted to attend a public hearing about a proposal in your area. The applicant, City of Chanhassen, is requesting to.vacate a driveway easement located at 8175 Hazeltine Blvd, What Happens at the Meeting: The purpose of this public hearing Is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Mayor will lead the public hearing through the following steps: 1. Staff will give an overview of the proposed project. 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Council discusses the project. Questions and Comments: If you want to see the plans before the meeting, please stop by City Hall during office hours, 8:00 a.m. to 4:30 p.m., Monday through Friday. If you wish to talk to someone about this 'project, please contact Matt 937-1900 ext. 114. If you choose to. submit written comments, It Is helpful to have one copy to the department In advance of the meeting. Staff will provide copies to the City.Council.. Notice of this public heating has been published In the Chanhassen Villager on September 20, 2001. Future I'Y~OF CHANHASEEN BOTCHER ~EGENTS OF UNIV OF MINNESOTA ~0 REAL E.~ATE OFFICE · 19 IYrH AVE SE 424 DON HOWE BLI [INNF. APO_ !~I.~ MN 55455. ,OEU~ TERRA ~ ~ P 510 SOLrrH HWY 101 ~AYT_.~TA MN 55391 7ATERTOWER PARTNERS LLC PO BOX 265 7ACONIA MN, 55387 /~BORErt~IHRF. ALTYPTRS~P 010CORD101 7AYZATA MN 55391 ~O SCOTT BOTCHER_...~- 90 CrTY~ BOX 147 ~ MN 55317 HASKA GATEWAY PARTNERS Sl0 CO RD 101 rAYZATA MN 55391 · . (Reserved for Recording Data) QUIT CLAIM DEED STATE DEED TAX DUE HEREON: $1.70 Dated: October ,2001 FOR VALUABLE CONSIDERATION, CITY OF CHANHASSEN, a Minnesota municipal corporation, Grantor, hereby conveys and quit claims to MICHAEL D. SCI-ILANGEN and JANE E. SCI-[LANGEN, husband and wife, as joint tenants, Grantee, real property in Carver County, Minnesota, described as follows: See Attached Exhibit "A" together with all hereditaments and appurtenances belonging thereto. The total consideration for this conveyance is less than $500. The purpose of this deed is to release any interest the City may have in a perpetual and nonexclusive easement for driveway, access, ingress and egress purposes; created by that certain Easemen.t Agreement, dated June 29, 1998, filed for record July 6, 1998, as Document No. A230788 in the Office of the Carver County Recorder. The Grantor certifies that the Grantor does not know of any wells on the described real property. A well disclosure certificate accompanies this document. I am familiar with the property described in this insmm~em and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. AFFIX DEED TAX STAMP HERE CITY OF CHANHASSEN By: Linda C. Jansen, Mayor STATE OF MINNESOTA COUNTY OF CARVER By: Todd Gerhardt, City Manager Thc foregoing instrument was acknowledged before me this day of October, 2001, by Linda C. Jansen and Todd Gerhardt, the Mayor and City Manager, respectively, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public Tax Statements for the real property described in this in.~lxlment should be sent to: Michael D. Schlangern 2950 West 82nd Street Chaska,. MN 553 lg THIS INS~U~ WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association Attorneys at Law 317 Eagandale Office Center 1380 Corporat~ Center Curve Eagan, Minnesota 55121 (651) 452-5000 · m illlll iwlell! EXHIBIT "A" A perpetual easement for ingress and egress purposes over and across the west 76 feet of the north 50 feet of the south 100 feet and the east 26 feet of the west 76 feet of the south 50 feet of that part of the following described property which lies easterly of the northerly extension of the most westerly line of Outlot B, ARBORETUM BUSINESS PARK 2ND ADDITION: That part of the South Half of the Northwest Quarter of Section 16, Township 116 North, Range 23 West of the 5th Principal Meridian, described as follows: Commencing at the southwest comer of said Northwest Quarter; thence on an assumed bearing of South 89 degrees 52 minutes 35 seconds East, along the south line of said Northwest Quarter, a distance of 1410.72 feet; thence North 0 degrees 52 minutes 20 seconds West a distance of 245.60 feet to the point of beginning of land to be described; thence continuing North 0 degrees 52 minutes 20 seconds West, a distance of 300.00 feet; thence South 89 degrees 52 minutes 35 seconds East, parallel with said south line of the Northwest Quarter, a distance of 457.00 feet; thence South 0 degrees 52 minutes 20 seconds East, a distance of 300.00 feet; thence South 89 degrees 52 minutes 35 seconds West, parallel with said south line of the Northwest Quarter, a distance of 457.00 feet to the point of beginning. Together with a perpetual easement for ingress and egress purposes over and across that part of the east 26 feet of the west 76 feet of said Outlot B which lies north of the south 46 feet thereof. And also together with a perpetual easement for ingress and egress over and across that part of the north 26 feet of the south 46 feet of the east 217 feet of the west 267 feet of said Outlot B. And also together with a perpetual easement for ingress and egress over and across that part of the south 20 feet of the east 100 feet of the west 267 feet of said Outlot B. CITYOF P0 t~147 ~ M~ .5 5317 95235Z1900 ~52.937.5739 952.95Z9152 952.934.2524 lVlF.~ORANDUM TO: FROM: DATE: SUBS: Teresa $. Burgess, Public Works October 11, 2001 Director/City Engin~ Approve Resolution for No-Parking Zone on Brenden Court m grr ST D AC'nO It is reeommmaded that thc City Counoil approve the attached resolution designating Bronden Court no parking on weekdays from 7:00 am to 5:30 pm during the months of September- May. DISCUSSION The City has reexived a Petition reques~g no parking on Brenden Court. The attached map shows the properties that signed the petition. The request was predpitated by use of Brenden Court as a drop-off for students that attend Minnetonka Middle School l~a~ to the north. There is a City trail that connects Brenden Court to tho school The intention of the trail was to provide access for neighborhood childr~ and not as an altemate'drop-offsite. A diagram of the proposed sign is attach~ The signs will be placed in acco~ce with tho Minnesota Manual of Uniform Traffic Control Devices. Attachments: 1. Map of Pedtioners 2. sis. 3. Resolution ¢.. Property Owners Mike Wegler, Street Supefintendem Brenden Court No Parking Petition .- .. .. . ..... · . .-. .... .. Lake Luc~ Properties who signed no parking petition 7:00 AM TO 5:30 PM WEEKDAYS SEPT MAY 12' x 18" CITY OF CHANHASSEN CARVER COUNTY, MINNESOTA DA TE: RESOLUTION NO: MOTION BY: SECONDED BY: A Resolution Establishing A No On-Street Parking Zone On Brenden Court from Lake Lucy Road to the Cul-de-Sac WHEREAS, the City desires to provide safe and effective transportation access to ali areas in the city of Chanhassen. NOW, THEREFORE, BE IT RESOLVED by the Chanhassen City Council that no on-street parking be allowed on Brenden Court from Lake Lucy Road to the Cul-de-Sac between the hours of 7:00 am and 5:30 pm on weekdays during the months of September- May. Passed and adopted by the Chanhassen City Council this~ day of ,2001 ATTEST: Todd Gerhardt, City Manager YE.._.~S N_~O Linde Jansen, Mayor ABSENT $:~enl~eresa~ta-f'f reports~staff report-lO-22-Ol.doc CITYOF CHANHA TO: FROM: DATE: Mayor City Co~m~il Bru~ M~ DeJong, Fimm~ ~r(~) Ootob~ 18, 2001 Approval of Bill~ The following claims are submitted for approval on October 22, 2001' Ch~k Numbers Amount 106892-107064 Total Claims $978,372.54 ' $978,372.54 I recommend approval of all claims as submitted. ZNVOTCB RPP9OVAZ., Z,.I:BT BY IFI31ID 10/22/01 Dare, 10/18/01 /'/me, 2: 21~ C:Lr..y o~ r't~n~aam'' ~: 1 D~p~rb~m~ GL ~h~M~r ~ Invot~ D~ 101-0000-1027 htty ~ih CDR.r/ ~ 106931 ~ ]q:)R RE3IB'i'RA~(~' ~ 49288 10/16/200 150.0, 101-0000-2005 ~lex Pl-,', W R~qZ]~. 106934 ~01-0000-2005 Piix Pl~ ~ZLL 8~ZR 10697~ ~-~ 10162001 10/16/200 43.00 101-0000-~005 ~1~ Pl~ ~ ~ 106969 ~-~ 1016~001 10/16/200 ~.17 10~-0000-20~9 ~ ~ ~ ~~ 10703~ ~~ 092701 09/2~/200 24,821.54 101-0000-2022 ~ Pay ~ ~ ~R 10~000 ~~l~ 8~B ~0/15/200 6,358.~8 101-0000-381~ ~ ~tn ~l~ ~L, ~ 8~ 106992 ~~ ~ ~ 10/15/200 -1,242.00 101-0000-3~1B ~ h~ ~ ~ ~~ 10~000 ~l~ ~ S~ 10/15/200 -12~.18 TOCil 30,110.87 ~: 7.,eg'ts:l.at. lve 101-1110-4300 CcmBu.t2tng' ~ 8QBUE.BM~ 9'dBL, IBR:L)iQ 107028 pR/M'T'rIK~/gOBLTG~Z]~Q 093001 09/30/200245.00 101-1110-4370 'L~&v/"L~i~ F~,g'I~V'R~ ~ 106944 I(ZBPIT.[~31~0~8 ~ 10/07/20041.45 10X-1110-4375 ~].,..,~I:iOG~ ~ 106950 _~T___.or~_Z]IQ 9T.,RMT 91431 09/05/20046.95 101-1110-4375 2rc~oc:Lon CilANRABBmf FT, aOgA~ 106926 PI~MI~ - DAV~ ~ 9270168 09/27/20044.28 101-1110-4175 ];~L"cxEoI:iO~ ~ ~ 106926 ~ ~ - CILqOZ, DCI~GHOi~ 9270121 09/27/20036.95 101.1110-4375 ~OmoCio~ C~]X~BIN ]n.~gJ~ 106926 ~ ~ - PA~I, IEHOM4 9270124 09/27/20038.95 ................. ToOl1 I~cJil:]J~ive 453.58 101-1120-4170 ~uel & L~b HZD CO~Y OD09 106996 ~~ ~76~] 09/28/200 101-1120-4210 ~/~r ~ ~ 107039 ~~ ~ 101101 10/11/200 42.60 101-11~0-4310 ~1~ ~NZ~8 107050 ~ ~ ~ 09~001 09/~0/200 36.5? 101-1120-4310 ~leD~ .... ~ ~ 106977 ~~ ~ 091901 09/19/200 2.27 101-1120-4~10 ~l~e ~ ~ 1070~9 ~~ ~ 101101 10[11[200 21.29 101-1120-4~0 ~/~lln ~ ~ 107039 ~~/~l~ 100501 10/05/200 9.28 101-1120-4380 Ht1~ A-~~ 107039 ~~/~ 100501 10/05/200 475.00 101-1120-&410 ~1~ ~ ~ ~fZ~ I~ ~ 106935 ~Z~ ~~ 71717173 10/07/200 ~6.26 712.02 De~c~ ~lnln~e 101-1130-4300 (~o~lultln9 EB~BR3 G X88OC/&T~B /NC 106940 ~8~ B~ 1G811 10/10/200 1,750.00 101-11~0-4~10 ~l~e ~~ 106977 ~ ~ 091901 09/19/200 0.45 101-11]0-4~40 ~intt~ ~ ~8 8Y~ ~ 107020 2001 ~ ~ 167842~9 10/02/200 110.90 101-1130~03 ~2 ~tp ~ 8~ ~~ 8~. 107055 ~ ~ 11615 10/03/~00 152.11 ................. ~ ~ 2~013.46 101-1140-4302 Imgal Feel GUGI~U~ ]OIU/~0H 8(::~0~ & FUC~IB 106933 8~/~N~g~ ~ 09/30/2006,055.85 ................. Torel I~11 6,055.85 Dq~z ~(cyXllel~t 101-1150-4300 Conmulti~ ~ ~ ~~ 106934 ~X~ OF ~ ~ 101201 10/12/200 23.00 ................. ~1 ~ty ~Sel~ 23.00 ~, Kan~ Xn~or~ltton 101-1160-4220 B2tv ~c Nx~~g 106995 ~ 2000 8~~ 04030002 10/06/200 2,324.75 101-1160-4300 ~ultl~ ~T ~ 8~ 107014 ~ ~ & ~ ~00101 09/20/200 249.00 101-1160-4~00 ~lcl~ ~ 107008 ~ ~ 02000852 10/01/200 524.85 101-1160-4~00 ~ltl~ QL~ 8~ 106949 ~ ~ ~ 150 10/09/200 250.00 101-1160-4}00 ~sul~l~ ~ I~~ ~. 1069~0 ~ ~ ~1~86 09/30/200 792.00 101-1160-4~10 ~1~ ~~5 107050 ~ ~ ~BG 092001 09/20/~00 8.19 101-1160~0] ~ ~tp ~ ~ B~I~ 106951 ~ ~/~ ~ 41167~25 10/11/~00 445.59 ................. ~1 ~~ I~O~1~ ~ 4,594.38. 101-1170-4110 ~tice 8~ ~ ~l~ ~ 107~8 ~FI~ 8~P~ 0~5040 10/08/200 30.99 101-11~0~110 ~21~ 8~ ~ P~R ~ 107056 P~ 751271 10/05/200 111.83 101-11~0-4110 ~tce G~ NI~ ~BR ~ 107056 P~ 751125 10/02/200 450.11 101-11~0-4110 ~tce ~ ~l~ 107036 ~I~ ~ 107743 10/08/~00 1,635.~ 101-1170-4110 ~91~ B~ ~ ~9~ ~ I~ 107007 HZ~ 8~ 101430 10/02/200 101-1170-4110 Oggtco Bup ~~ ~ ~ 107007 ~ 101620 10/09/200 82.67 101-1170-4110 09~t~ ~ ~ 106910 ~/~~ 1~211084 10/08/200 181.40 101-1170-4110 ~co ~ ~ ~ 106932 ~Z~ ~ 26555870 10/08/200 239.61 101-1170-4110 ~2iee 8~ ~~ ~g 106932 ~Z~ 8~X~ 26513108 10/04/200 46.72 101-1170-4110 ~ttce g~ ~~ ~g 106932 ~I~ 8~PLIB8 26520773 10/04/200 70.82 101-1170-4110 ~lce 8~ ~~ ~ 106932 P~ 26198139 09/25/300 108.52 101-1170-4110 ~lce B~ ~~ ~8 106932 ~, ~, ~ 26198371 09/25/200 ~0.06 101-1170-4110 ~gt~ ~ ~~ ~8 106932 ~, ~ 26448800 10/03/200 57.44 101-1170-4140 V~ 8~ ~~ ~ 10699] ~ 412519 10/0~[200 18.36 101-1170-A140 Ve~ 8~ ~~~ 106993 ~ 41~A90 10/0~/~00 2~.4~ 101-1170-4300 ~U1~1~ ~ ~, ~ 106~1 ~ ~ 33~798 09[~?/~00 444.79 101-11~0-4310 ~~ ~ ~ 1069~9 ~ ~ 092~01 09[2B/~00 45.59 101-1170-4~10 ~1~ ~ WXu~.~ 10~050 ~ ~ ~G 09~001 09/20/A00 31.9] 101-1170-A310 ~1~ ~~ 10697~ ~ ~ 091901 09/19/200 2,107.61 101-1170-~50 C1~1~ ~ ~-~ ~ 107051 ~ B~ 67715935 10/01/200 0.00 101-1170-4350 CI~ ~ ~-~ ~ 107051 ~ ~Z~ 695159~? 10/01/~00 101-11~0-4370 ~av~a~ E~ ~ ~ 106897 15 ~ ~-~ D~R 31~39 10[0~[A00 116.99 101-1170-4510 Bi~ ~ ~ ~ 1069~3 ~ ~ 6~5e 10/16/~00 461.89 101-11~0-45]0 ~tp~tn MX~~R 106997 mT ~T 34~7298 10/11/200 469.96 ................. ~tal ~ty ~11 ~t~ 7,366.62 Dip~ ~oltc~/(~z~l~Co Contract 101-1210-4300 Con~ultix~g 106924 S~:::0MDRAI~ I:K~XCL~G (:::(~TRACT 182 10/09/200 433,465.48 ................. Total Poltce/C~-vir Co ~traet 423,465,4~ 107002 FI~AID B~l~ 80060763 09/26/200 148.96 10689~ N~~/~/B~ 093001 09/30/200 7.71 ~069~0 HZ~ P~ ~9629~ 09/30/200 X0.48 10~021 ~~ 157628 10/04/200 49.76 )1-3~20-4170 ~1-1220-4260 .-1220-4290 -1220-4300 1-1220-4310 .-1220-4320 1-1~20-4350 1-1220-4350 1-1220-4370 ~70 1-1220-4370 1-1220-4370 1-1220-4370 ,75 1-1220-4375 1-1220-4375 11-1220-4375 11-1220-4375 01-1220-4375 01-1220-4375 01-1220-4375 01-/,/20-4510 01-1220-4510 01-1220-4510 01-1220-4520 01-1220-4531 ~1-1250-4140 .1-1250-4140 01-1250 -4140 01-1250-4140 1-1250-4140 .-1250-4140 01-1250-4170 §1-1250-4210 !01-1250-4260 .01-1250-4310 .01-1250-4340 .01-1250-4340 91-1250-4340 91-1250-4370 0-4370 .01-1250-4520 .-1250 -4530 ~ C=~trol )-4140 01-1260-4140 01-1260-4170 01-/,~60-4240 01-1260-4300 ~1-1260-4310 11-1260-4310 .0-4110 .01-1310-4170 .01-1310-4300 .01-1310-4300 .01-1310-4300 .01-1310-4300 .01-1310-4310 .01-/310-4310 8t_v-mmt- R~tm:m~m~m .01-1320-4120 .01-1320-4].20 .01-1320-4120 .01-1320-4120 .01-1320-4140 ~20-4140 .01-1320-4140 .01-1320-4140 .01-1320-4140 01-1320-4150 01-/320-4150 01-1320-4150 .01-1320-4150 .01-1320-4170 .01-1320-4170 101-1320-4240 v,,~ sup9 O~ftce 8u~ O~ultJ~9 O~ault]~9 Cc~m~lt J~g ~mult~ug 10/22/01 De, J~ z 10/10/01 T'/~o z 2,21~p~ i~ge, 2 CO0~ 106996 ~ILB]~)(~kBO~a/~EB 57623 COOP 106996 ~ ]q]g~ 57624 ~~ 107~5 ~T 959~ a~. 107059 ~~ 551623 107026 ~~/8~ 23972 ~~ ~ 1070~ ~~ ~X~ 101001 ~~ 107050 ~~ ~ 092001 ~~ ~ 107062 ~~~ 100101 ~-~ ~ 107051 ~ ~ 677~935 ~~-~ 1070~1 ~~ 69515937 107035 ~ 82~08 ~ ~~ 106999 ~~ 107022 107019 ~~ ~ 20~ ~ 106~ ~ ~~ 101201 ~ ~ 106~6 ~~~ 14339 106921 ~~, ~ 10229 C ~~ 107017 ~~~ 101001 1~9~ ~~E~ ~ 10~01 ~Z~~ 107030 ~ ~~ 2487 &~8 ~ 107024 ~~ 57~9 ~~ 107025 ~~ 106~7 ~~ 106~93 ~~~[~ 093001 ~ ~C ~T 106916 ~ 920~3~9 ~C~~~, ~ 1069~3 ~~ 101001 ~~ 106967 ~~X~~ ~4078 ~~ ~ 106909 ~~~ 106893 ~~~/~ 093001 ~ 107031 ~P 188598 ~ ~ __ 1~993 ~~ ~ 412499 ~ 9~ ~ 106~3 ~, ~, ~ 368~9~ ~ ~ ~ 106~3 ~ ~ 369356 ~ ~ ~ 1~3 ~ ~,.~ ~ 369865 ~~~ 106920 -~ W ~96291 ~ 106996'~~- 5~623 106962 ~~ ~6079 ~~~ 106893 ~~~[~ - 093001 1~977 ~ ~ 091901 . ~ 106911 ~~ - 6011 ~ ~06911 ~~~ 5931 . ~~ X~ 106900 4 ~~-~ 49309 ~ ~ 107~V ~~~ 80001565 ~ 1069~ ~ ~ 100101 ~ 1069~ ~C ~ ~ 230408~ 107031 106920 106996 106940 106927 107050 106977 107007 106996 107016 09/28/200 09/28/200 lO/15/2oo 10/03/200 09/28/200 lO/lO/2OO 09/20/200 lO/Ol/2oo 10/01/200 X0/01/200 lO/O8/2oo o9/25/2oo 10/16/200 10/01/200 10/02/200 lo/12/2oo lo/o8/2oo o9/11/2oo lO/lO/2OO 10/12/200 09/30/200 lO/11/2oo lO/16/2oo 09/30/200 10/~1/200 10/10/200 10/05/200 10/03/200 107060 T~ 7/41 ~ ]~09 ~g][9/C~ 10122001 10/12/200 106912 106914 107050 10697/ 479.05 104.42 18.45 28.12 32.79 .2,039.00 96.41 94.52 0.00 70.68 20.22 450.00 100.00 200.00 6.39 464.72 11.38 '. 109.00 12.76 15.82 102.00 41.89 122.00 8.73 37.28 180.00 3,574.11 82.26 8,718.91 09/30/200 5.20 08/30/200 0.79 10/02/200 66.66 10/01/200 228.74 10/04/200 167.07 10/05/200 -209.63 09/30/200 100.54 . . 09/28/200 . 1,015.30 10/05/200 65.50 09/30/200 16.05 09/19/200 11.88 10/08/200 1,399.94' 10/04/200 ' 1,069.33 lq/03/200 536.72' lO/lO/2OO 6o.oo 1o[1~/2oo .- 7Qo.oo lO/16/2oo 5.50 lO/Ol/2OO 12.31 1o/oe/2oo 167.64 5,419.04 189977 09/10/2005.26 296291 09/30/20068.80 57623 09/28/200593.45 55143430 09/19/200288.97 98987 09/29/2001,34,0.85 092001 09/20/20031.04 091901 09/19/2004.61 ................. 2,333.78 10/11/30074.32 57623 09/28/200185.90 689406 10/04/20024.53 1,236.99 942 09/30/2001,050.00 891 10/05/20011,055.60 092001 09/20/20099.50 091901 09/19/2001.36 ................. 106893 ~/8C'1'00~8~/~ 093001 107006 ~ 48697 106928 ~ 55~62 106~2 ~. ~, ~ ~993 106937 ~ 1082050 107031 ~~T ~91562 106906 ~~~ 12780175 10691~ ~~~ 308~71 106917 ~~Y 32186~ 106920 ~ ~ 296291 107058 ~ 48029 107058 ~ 48534 107058 ~ 48221 10705~ ~ 48322 106996 ~~ 57623 106996 ~ ~ 576~ 1069~ ~~ 13,728.20 09/30/200 221.92 09/06/200 32.13 09/28/200 79.24 10/02/200 2,291.88 10/02/200 134.41 10/05/200 -10.66 10/05/200 142.30 10/08/200 -36.75 10/08/200 16.89 09/30/200 337.02 09/21/200 69.64 09/28/200 188.75 09/25/200 188.98 09/26/200 164.59 09/28/200 1,873.30 09/28/200 1,419.74 10/03/300 139.95 I~VOXC~ A~OVA~ LIBT BY ~ 10/22/01 Date, 10/18/01 Ttml: 2 ~ 21~ ............................................................................................................................................................. .,~.~,~,~1~ De~cl St&~etl4m/~t~ 101-1320-4300 ~ultl~ ~~ I~ 107054 ~ 8~Z~ 101101 10/11/200 1,056.00 101-1~0-4300 ~e~tl~ ~~ ~~ ~ ~ 106958 ~ ~Z~ 693070 10/03/200 31.00 101-1320-4~10 ~1~ ~Z ~ 106989 ~~ ~ 092801 09/28/200 ~8.02 101-1~0-4310 ~l~e ~RI~ ~I~8 107050 ~r.t~ ~ ~ 092001 09/20/200 27.83 101-1~0-4560 81~ ~lnt ~ ~ & ~8 1~ 10~058 ~ 46986 09/06/200 305.99 101-1320-4560 81~ ~/nt ~ ~ & ~ ~ 10~058 ~ 4709] 09/07/200 281.84 101-1~0-4560 Bt~ ~fn~ ~ ~ & ~ ~ 107058 ~ 47282 09/11/200 304,11 101-1320~560 81~ ~t ~ ~ & ~ X~ 107058 ~ 47375 09/12/200 163.19 101-1~0-4560 8t~ ~3~&~ Z~ 107058 ~ 47~6 09/1~/~00 270.78 101-1410-4300 (k~eu.lt~ 101-1410-4360 Hmnt~h/p D~p~: Pla~ni~Az~/ntlt~-atton 101-1420-4310 Tele~n~ 101-1420-4310 'l~lephone 101-1420-4360 N~b~htp 101-1420-4360 Hemb~g~htp X~U~cJ B~nior Facility O::~Leeto~l 10/-1430-4300 · Consulting 101-1520-4120 E~uip ~ 101-1520-4300 Conaulttng 101-1520-4310 TeleDhone 101-1520-4310 T~I~ 101-1520-4370 Trey/Train 101-1520-4370 Tray/Train 101-1520-4370 Trev/Tr&~n D~ptm Recrutio~ Center 101-1530-4110 Office 101-1530-4300 Consulting 101-1530-4310 ~1~ 101-1530-4340 P~tntJ~ 101-1530-4360 101-2530-4410 B~uip Rant 101-1530-4410 ~uip Rent 101-1532-4530 E~uipHaln D~ptm ~e 101-1534-3631 101-1534-4130 PrOg Btq~ D~$~..: ~,1~ Paz-k. 101-1540-4240 Untfot~ 101-1540-4310 101-1540-4~20 Ottlitiea D~: 101-1550-4120 E~uip 8u~ 101-1550-4120 Equip 101-1550-4140 Veh Gup9 101-1550-4150 I~.int 101-1550-4150 )taint Hatl 101-1550-4151 Zrrig 101-1550-4170 ~el & 101-1550-4170 ~uel & Lub V~RZ ~D# #X~88 ~4C TEL~CO~ M4ERXC~N I~l~/N~ ABSOCIATI0~ AI, JI~.ZC~'I In..,R~iNZ.NG ABSOCIATZC~ CA9 AG~2Y M~LIN8 AC~ ~ THE CM~DA ~OOGg P~3u-ECT V~I~ #I~E~ESB ~C TELECOM 'Y~ ROPlq4AN ROTARY CLUB OF ~~ ~Y COFF~ CONPANY C~A~RA88~N FLORAL BO~THWEST 8UBOIUU~q PGBT.,XBItZI~ ~TAH ZK01~ OFFIC~ ZO~ CA~ ITAL L0~A GXT~EN MA~YANN ~ORTER PRCI4OTX01~L ~ IRC ME~LIN8 AC~ HA~/~A~E B1]4P~H TO BtMgg~ M~L/N8 AC~ HA~D~E%~E ME~LZN8 AC~ ~U~E~R~ HTI DI~I~X~UTIN~ INC MID C0~NT~ COOP MID CO~TY COOP Total Street I(mtnCenln~e 9,732.09 106893 HXSC TOOI~/HARIY~IKRE/BU'P~~-q 093001 09/30/200 36.~1 106977 ~ ~ 091901 09/19/200 46.33 107001 ~~ ~ 092701 09/27/200 2,646.01 107062 ~XC~ ~ 100101 10/01/200 13,936.32 ................. ~1 Bruit ~tg~t~ & 8i~IB 16,664.97 107013 106996 107062 gL~TR,TCZTY 107051 ~8~ 107051 106997 Z~R 106997 106964 106908 ~R 106925 ~tal Ctty~ 106907 194153 10/11/200 215.68 57623 09/28/200 50.05 100101 10/01/200 463.71 67715935 10/01/200 0.00 69515937 10/01/200 153.51 3445939 10/03/200 77.53 3446400 10/05/200 82.75 2321394 10/04/200 17.00 35271 10/02/200 211.91 49037 10/05/200 3,316.00 4,566.14 093001 09/30/200 87.05 091401 09/14/200 325.00 Totel Plannin~ Oom~ml~o~ 412.05 107050 C~LLU~A~ ~ CHA.~]ES 092001 09/20/200 8.19 106977 ~~ ~ 091901 09/19/200 0.04 106907 ~l~x~ 090501 09/05/200 60.00 106907 ~ 8~[~ 091701 09/17/200 ~5.00 ................. ~2al ~t~ ~tntstratt~ 143.23 106923 ~I~ ~ 8~VI~S 91140 10/01/200 2,100.00 ................. ~1 Senior F~tlt~y ~4~t~ 2,100.00 106893 HISC ~/~/8~PLIBS' 093001 09/30/200 9.13 107038 ~ ~ ~ B~6 092601 09/26/200 3,270.00 107050 ~.T.~~ ~ 092001 09/20/200 8.19 106977 ~~ ~S 091901 09/19/200 3.71 107040 ~l~ ~ 100801 10/09/200 1,20~.59 107018 ~ ~-~ 2001 100701 10/0~/200 79.00 106970 ~ 8~ 10/09/200 511.22 ................. ~1 Pa~ ~n~shra~l~ 5,089.84 106913 ~, ~K~ 244777 09/13/200 129.93 106926 ~-~I~ ~ 92701~2 09/2~/200 26.63 106977 ~ ~ 091901 09/19/200 63.29 10~029 PRI~/~ZSRI~ 093001 09/30/200 530.00 107029 ~9~ S~I~Z~ 101101 10/11/200 225.16 106964 ~ ~R ~ 23023~69 09/1~/200 197.2~ 106968 ~ ~ ~Pl~ 5~898987 09/25/200 204.48 ................. ~2al ~cr~tt~ ~nt~r 1,376.77 106955 BTAXIU4A,~T'KR RKPAIR Tol:al 106981 RF~UND - DM~cc~ 106987 107O12 EINK&'I'FEHDART.]~:~TS 106977 TB[,EPHOIlB CHA.IU3R8 107062 KLEC/~ZCZ'I'Y Total I~ak~Axm park 106B93 NIGC 107011 1069~0 106996 106996 DI~ 2003 09/11/300 472.33 472.33 57393 10/08/200 70.00 10/15/200 187.21 257.21 566 10/08/200 167.34 091901 09/19/200 154.95 100101 10/01/200 612.48 934.77 093001 09/30/200 592.00 30874 10/05/200 1.03 296291 09/30/200 84.38 093001 09/30/200 679.58 093001 09/30/300 554.23 106799 09/18/200 376.28 57623 09/28/200 786.50 57624 09/28/200 269.29 ZIlVOZC~ A~;"EOVJU., T.TB'I' B/' If[liD 10/22/01 D~.I:O ~ 10/18/01 4 ~01-1550-4260 8m~/1 ~1 I~/~HI~ ~ 106893 ~~~/~ 093001 09/30/200 Z,005.80 ~t~ ~~T~vE~ 1~998 ~Z~~-~ ~8 09/17/200 350.00 L01-1550~310 ~1~ ~ ~ 106977 ~ ~ 091901 09/19/200 45.30 ~ ~ ~-~ ~ 107051 ~ ~ 677~935 10/01/~00 0.00 L01-1550-4350 ~ ~ ~-~ ~ 107051 ~ ~ 69515937 10/01/200 8~.~6 L01-1550-4400 ~1~ ~ ~ ~ 106~5 ~ ~ 5~9 09/28/~00 3,014.35 L01-1550-4~0 8t=~ ~-;.~ & ~ ~ 10705~ ~ 483~3 09/~6/~00 15;.17 L01-1550-4~0 8t=~t ~.~ &~ ~ 107058 ~ 483~4 09/~6/200 140.68 L01-1550~70~ ~ ~ ~ ~~ 107006 ~ ~/~ 4~698 09/06/~00 2,766.20 L01-1551-4300 ~01-1551-4350 co~t~ L01-1600-4130 ~ !~ ~ ~ L01-1600-4320 Uttllttea I~ VAT~Y ~,~"I~.TC ~01-1600-4320 Otllttlel ~ ~ ~ L01-1614-4300 Con~t~t:H~ ~ 'XI]~X8 L01-1614-4300 Cm~ultXng ~ ~ ~ L01-1614-4300 ~t:Ll~ ~)Ol~ Oir M~QXC L01-1711-4130 ~ ~ ~ ~ r 01-1730-4130 ~01-1730-4130 You'ch )6 L01-1731-4130 L01-1731-4300 L01-1731-4300 Mult ~ .01-1760-3636 .01-1760-4300 .01-1760-4300 111-2310-4370 SlESu~ ~T~ ADZXCg C~m~u/tin~ T~U~SXS~ ~ ~-"~~ 11,636.05 107052 l]K~QMA]]~T]~.11~ 15009 10/02/200 90.00 107051 0C~0[~Z(~ 67715935 10/01/200 &1.22 107051 ~~ 695159]7 10/01/200 0.00 ................. ~ ~~ ~1.22 107032 ~~~ 100201 10/02/200 25.00 106~ ~~ ~ 10/07/200 9.53 107~ ~~ 100101 10/01/200 232.00 106923 ~~ - ~ 10/03/200 145.75 ................. ~ H~~ ~ 4~.28 106893 ~~~/~ 093001 09/30/200 17.29 Z06~ ~ ~ ~0/07/200 2S.20 107001 ~~~ 09270z 09/27/200 18.74 187062 ~~~ .100101 10/01/200 93.93 ................. ~ ~~~ 156.16 106973 106988 106903 106944 49287 10/16/200 475.00 10/16/200 412.50 49285 10/16/200255.00 ................. 1,142.50 10/07/200 95.39 107035 107035 107035 106904 1O69O4 1~978 106985 106979 1070~ 107004 106961 95.39 8569~1 10/02/200 2.14 807517 10/01/200 6.42 797579 10/08/200 4.90 92701 09/24/200 1,300.00 891501 09/19/200 300.00 ................. 1,513.46 57498 10/16/200100.00 57500 10/16/20025.00 57499 10/16/20025.00 101601 10/16/20042.56 101601 10/16/200100.00 092701 09/27/300290.00 ................. /'ora.1 YOul=b~ct~rltt~ 582.56 106980 ~ - M 57335 lO/O2/2oo 48.00 107041 ~ ~ ~ 101501 10/15/200 1,540.00 106939 ~ ZJIB'I'Sfl]CTZ(B' 92701 09/24/200 408.00 ~:~/~ult ~ 1,996.00 ~md/~t~/ 565,432.21 107034 101601 10/16/20045.00 ................. 45.00 ................. ~hmd~:a/ 45.00 L00-0000-1155 L00-0000-1155 k00-0000-1155 ~00-0000-1155 ~00-0000-4300 ~00-0000-,f,300 5 00--4103-4705 Der Xnsp O~h ~uip Oth Iqu:l.p 106956 ~31]OMH~kD-~ 00-09 106956 ~E.T~i~ 01-07 106956 MiW~00-06 107044 106953 106915 107059 AQR3~OB 106905 F/FGLOV~ 7268 10/12/200 632.00 7269 10/12/200 3,732.75 7266 10/12/200 276.50 00121461 10/11/200 7,798.13 1090191 09/30/200 393.70 10/01/200 1,000.00 ................. 13,833.00 551436 10/05/200 242.94 2362 10/10/200222.00 ................. 464.94 lo/22/Ol ~ta~ lO/lO/Ol ~m 2,21pm City o~ C~3~eem'L P~38: 5 ............................................................................................................................................................. ~t ~ V~r ~ ~r l~ice ~ecripti~ ~r ~te ~t ' ~ ToCal 14,290.02 Dept~ 410-0000-4300 ~lultl~ ~ ~ B~ & ~ 106922 8~ ~ 09/30/200 1,521.21 410-0000-4]00 ~c~ ~ ~ S~l~ · ~. 106990 m ~ ~x~ ~ ~ 144~9 09/27/~00 1,950.00 410-0000-4300 ~lti~ ~ZBZ~ ~ ~ 106959 ~H~XL 100901 10/09/200 450.00 410-0000-4300 ~ultt~ ~8~ ~ ~ 106959 ~ ~X~ 10092001 10/09/~00 2,159.00 410-0000-4~00 ~B~tl~ ~I8~ ~ ~ 106959 B~ P~ 10901 10/09/200 2,129.00 410-0000-4300 ~ul~t~ ~ ~~ 8~ 106976 ~ ~~ 8~ 90115 09/01/200 453.75 ................. ~ 8,662.96 ................. ~ ~1 8,662.96 Coalultin~ 459-0000-4300 Trav/'l~etn Fund: TAX Z~CR 3 - ~]~ CO Deptt 490-0000-4370 P~n~m ~ INCR4- ~TIq~T~U~iT 8028 De, tm 491-0000-4300 COnlUlttng 491-0000-4303 Legal Feel 491-0000-4350 Clearc[r~j - 491-0000-4350 Cloan/ng ~: D~t: C~emtvle~ Circle 600-6001-$759 Dip~, Centucy Blvd Rlconltructton 600-6002-4751 AHXItDI~D CO 600-6002-4752 Out ]~glne 600-6003 -4300 COnlulting 600-6003-4752 Out H~jtno ~, 2002 MSA 600-6004-4300 C~ult~ l~u~: ~TH5 UTIL'rTZtrt Dept, 659-0000-4752 Fund, GRMBR GRATER UT/L/TY FU~D 700-0000-2023 8AC 9ay~bl 700-0000-4120 F~utp BuD9 700-0000-4120 Equip Sups;) 700-0000-4140 Veh SupS) 700-0000-4140 Veh Supp 700-0000--4140 Veh 8upp 700-0000-4140 Veh Sup;) 700-0000-4140 Veh Su;~ 700-0000-4140 Veh Sup~ 700-0000-4140 Veh ~upp 700-0000-4140 Veh 8t~ 700-0000-4140 Veh Sup9 700-0000-4140 Veh 8up~ 700-0000-4140 Veh Supp 700-0000-4140 Veh 8u~ 700-0000-4140 Voh Bup~ 700-0000-4150 Haint Marl 106994 C~AR PURl, lC BXBSARY 10210007 09/30/200 13,264.73 Total 13,264.73 l~md Total 13,264.73 DOI~ AGE 106938 ZC]4R.~ 09/27/200 1,257.00 Total 1,257.00 ................. Fund Total 1,257.00 106974 I~0FKBSIOHAL SKRVIC~B 106922 P~OFESBXO~I~ flERVXCB8 107051 OCT SERVICE 107051 OCT SERVZC~ Total 39721 10/13/200 60.00 093001 09/30/200 990.00 67715935 10/01/200 0.00 69515937 10/01/200 0.00 1,050.00 Fund Total 1,050.00 HARY TRXPPLE~ K[m8~ CO~S~TO~ COl4P,M~Y 80UT~T 8~SURBAH PURt, ZsH'rt~Q ~ & ABSOC~AT~8 II~C l~q~81~q THORP pEr. F.ZNKI~ OLSOR 106986 DOG F~qC~ R~PATR 101601 10/16/200 88.53 Total CL-eetvtew CiFcle 88.53 106899 CITY 12RO0~CT 97-1C, CENT BLVD 3 10/11/200 76,288.97! 107060 CEJTI~R¥ BLVD STRR~T & DTXLI~Y 400~0003 10/12/200 2,059.50 ................. Total CenclA_v'y Blvd R~conmtL-uctton 78,348.47 107028 PRII~I.MG/POBLZBH~ 107060 ~ ROAD g~N/TARY SlYeR ZKP 093001 09/30/200 132.64 101201 10/12/200 '1,074.00 1,206.64 106956 HflA STREET Z~ 6944 09/19/200 1,296.25 Total 2002 HHA Street Iu~rove~m~tl 1,396.25 ................. Fund Total 80,939.89 106956 HIQh'I~Y 5& ggST 78TH INPROV 7267 10/12/200 691.25 Tota! 691.25 9%mdTotal 691.25 106992 106893 107063 107031 107031 107031 107031 107031 106943 106943 10694~ 106952 106917 106917 106920 106943 106936 8BIVl'~4BER SAC ~L~RG~8 10/15/200 124,200.00 HlSC ?00~S/HARDMAR~/BUPPI, TSS 093001 09/30/200 27.77 FIRST AID gUPP~I~8 54158880 10/09/200 75.52 ~ 191237 09/18/200 13.56 ~ 1911911 09/19/200 9.8~ RETURN HANDI.E 04185631 08/14/200 -38.1C HUFFLBR 193312 10/02/200 166.66 HAHDI,B8 193846 10/04/200 39.2~ ~ ~ 1285592 10/05/200 43.2( BA/~rBRY 369394 10/04/200 59.84 VALV~ 287834 10/09/200 105.6! TZ~Bsq/u-T~/I: TXRgg 23659 10/12/200 1,138.6! INSUI,A'I'0Q 321860 10/04/200 79.6; Z~UI~'I'OR 321877 10/04/200 79.6; #ISC~:x;g PAR'~ 296291 09/30/200 80.73 GASJ~T 11289047 10/16/200 3.17 D~40 14X'~RZR/, 326 09/30/200 120.0~ 9~M~t & M~T'~ U'I~LITY ~ 000-4150 14m4~t' Mint1 ,-4170 lfuel & La,lb 00-0000-4170 lqml & 1Ad2 00-0000-4210 I~/P~F 00-0000-4240 Uod.£ormm 00-0000-4240 Un.t£ormm 00-0000-4260 9mmll Tool r00-0000-4300 Conwult/.n9 P00-0000-4300 Cm:twult:Z.n9 ~00-0000-4310 Telmi;d2cf2o ~00-0000-4310 Tolephcmo ~0-4320 Ottlltlea ~00-0000-4320 Otlllt'le,, r00-0000-4509 ]Leml~' ;00-0000-4510 Bld9 14~:Lnt 10-4550 te:r fJyu ,00-0000-4550 M'cr Bya ~00-0000-4550 Htr fJyu '00-0000-4551 Sorest' 8ys ~00-0000-4551 Boring' ~fu '00-0000-4705 Ol:h Bqu. tp '00-0000-4705 Otb ~qu J.p LmJm Lucy Totm~ t-7001-4752 Out B~-7 ~ uTr_LxTY -7002 -4300 ~*U/t 1Xt9 1301-2024 ~ ];'ay ~lOSlCUl C~ITRO~ 02-2024 g~cL"ow Pmy 115-8202-2024 ~ Pay ~02-2024 ~ i~ 115-8202-2024 Bscgow i~ ilS-8202-2024 bcr~, My ~-02o2-2024 Escrow ~, Blu'~m__ TTy 115-8221-2024 BSCL'OW ~¥ -2005 Flex P.l.m:x 1-0000-2005 Flex Plan -2005 Flex Plan -2005 Flex P]Jn 00-2006 Deduct -2009 Ou£ Comp ~-0000-2009 Del Crmp -2009 Z)l£ ~ -2009 D~t ~ 1-0000-2009 l:)Sf Comp )000-2009 z~f o~p -2009 Imf ~ 10/22/01 10/18/01 2,21~m 8 NM GO~l~ ~gBoc'r~T'~ I~C G~~X~ FIE ~ T~___.~_ m 106919 3/4 k.i.m~m 406388 09/26/200 349.64, 106957 a~I'/~TWi~ ~ 64364 09/29/200 15.00 106996 ~]IZ,B]U:)~)Q~8OL.T]~ 57623 09/20/200 1,987.70 10699~ D/IHEL ~ 57624 09/28/200 38.47 106893 M/~C'F0~LS/H~~ 093001 09/30/200 22.41 107053 d]K:EET 4s2034~2 10/02/200 56.19 106966 UAI'IE'(2g]kB., ~BC21~3"J~ 11431 09/07/200 798.65 106893 I(ZSC'I*0~.~/~li~~ 093001 09/30/200 118.07 107043 BACT'KB.TA~YBT~t 7966 10/03/200 ~28.oo 107027 u~ IZYL0CKB A.TRELLB/LI'it'I'8'/~4925 10/15/200 759.52 106989 ~ OnWf~8 092801 09/28/200 0.39 106977 ~ ~ 091901 09/19/200 283.04 107001 BLgCTE.TC/'TY ~ 092701 09/27/200 244.08 107062 ELgCT'R.TC/'TTCBXBf~g8 100101 10/01/200 4,863.45 106991 ~ B~RV - BO~'~(BER 728544 10/04/200 102,424.00 106929 ~ FZ:Z/I:mB9 223990 10/02/200 57.90 107061 ~ C3[FA)LTMB BO08TIR ~ 4859425 09/21/200 219.10 106945 MELL8 2 & 4 IJ(Z B~WD B048-92 09/21/200 1,333.50 106947 ~ ]~0~. 81~L~:B(]at'~EIaD 1'¥051877 09/28/200 1,514.00 106893 N/SCTOQ~/]~t~:]II~3/~ 093001 09/30/200 16.52 106945 LMX IM3~BD B058-91 09/21/200 333.60 106945 ~ /]IrJ]~.,L-MBL?., 7 & 8 B018-095 10/12/200 4,020.00 106945 f;BSPI'~]~ ~ 9TM B018105 10/1.2/200 5,130.00 250,907.23 106956 WgS'T'78"J~BTElI'T 7133 10/09/200 860.75 ~ Idkm Lttc3r'l'mm~ ]~cc~dlt~ 860.75 107023 MEI,/,HERDPROTECT/~RB' 80258 ~o/13/2oo 168.40 ~ ~-7 ~ ~ 168.40 ................. ~~ 251,936.38 106901 106898 106902 1069O1 106901 106972 1~960 1070~ 10/10/200' '4,500.00 4,500.00 10/10/200500.00 96119517 10/10/200500.00 10/10/20011,500.00 10/10/2001,500.00 6665B0~8 10/15/200500.00 7598P~.A 10/16/200500.00 ................. 15,000.00 68195 10/15/2003,000.00 ................. 3,000.00 ................. Fund To'co.1 22,500.00 KZ]4M~]W/BS~I 106975 Fr_,gX-Dik.YOW~ 10162001 10/16/200 52.08 9AULEI]]OLM 107010 PL]gX-~ 10162001 10/16/200 217.39 'l'BRE~AB~]iU3988 107037 FLEX-[:IM['CI, BJ 10162001 10/16/200 208.33 ~GBRH]tRDT 107039 ~.~I:-I:MLYC]kB~ 10162001 10/16/200 58.33 ~ ~ 107~6 ~ ~~ ~0020X ~0/X6/200 306.00 ~ ~ ~ 106895 ~ ~ ~-~ p~ ~ ~oosox 10/05/200 5,6xx.42 ~-~:- ~. 1~8~ ~ ~ ~-~ PAY ~ 10052001 10/05/200 255.00 X~ ~~~~ Z~892 ~ ~ ~-~ P~ m ~ X005200~ X0/05/200 845.00 ~~~ 107049 ~~ 9-30-200X ~0xg 10/26/200 3,365.13 ~ ~ ~ 107~9 ~ ~ ~-~ ~~ ~ 101901 10/16/~00 5,611.42 ~~. 107009 ~~-~~~ 101901 10/16/200 255.00 X~ ~~ ~~ 1~963 ~ ~ ~-~ ~ ~ 101901 10/16/200 1,345.00 ~TX~ ~LY ~ ~ 107005 ~ ~ ~~ 101901 10/16/200 165.00 18,295.10 18,295.10 978,372.54 INVOICE APPROVAL LIST REPORT - SLIIIIARY BY VENOOR Date: 10/18/01 10/22/01 Time= 2:22pm City of Chanhasaen Page: 1 Vendor Check Check Vendor Name Nt~ber Invoice Description Nmber Date Check Amount A TOUCH OF MAGIC ATOU ENTERTAINMENT FOR HALLOWEEN PA 106903 10/22/2001 255.00 ACTA MINNESOTA-JEFF ENGEL ACTMIN BANQUET RENTAL FOR TKD AWARDS ALEAIR F/F GLOVES ALEX AIR APPARATUS INC ALLSTATE SALES & LEASING ALLSAL AMERICAN PLANNING ASSOCIATION AHEPLA AHER]CAN PRESSUREt INC COOLANT/TEST STRIPS ANCOI4 TECHNICAL CENTER JOURNAL SUBSCRIPTION REPAIR PRESSURE WASHER AMEPRE ANCTEC PAGER REPAIR EROSION ESCROg REFUND ANDREEN CONSTRUCTION INC ANDCON ARAMARK ARARAR COFFEE/CREAM/CUPS BANN FOPJ*IS TECHNOLOGY BANFOR INSPECTION RECORD CARD TRAFFIC ENG]NEERING ASSISTANCE BENSHOOF &ASSOC]ATES INC BENSHO BERRY COFFEE COMPANY BERCOF CUPS, NAPKINS BLOOM CONSULTANTS, LLC BLOCON PAVEMENT MGMT EVALUATION SOUTHWEST COALITION BOLAND & ASSOCIATES BOLAND BORDER STATES ELECTRIC SUPPLY BORSTA LAMPS BOYER TRUCK PARTS BOYTRU INSULATOR BRITdNms ANOCO BROANO VEH]CLE WASHES 3/4 MINUS BRYAN ROCK PRODUCTS INC BRYROC Vendor TotaL: 255.00 106904 10/22/2001 1,500.00 Vendor TotaL: 1,500.00 106905 10/22/2001 222.00 Vendor Total: 222.00 106906 10/22/2001 142.30 Vendor Total: 142.30 106907 10/22/2001 460.00 Vendor Total: 460.00 106908 10/22/2001 211.91 Vendor TotaL: 211.91 106909 10/22/2001 82.26 Vendor Total: 82.26 106898 10/11/2001 500.00 Vendor Tote[: 500.00 106910 10/22/2001 181.40 Vendor Tote[: 181.40 106911 10/22/2001 3,005.99 Vendor Total: 3,005.99 106912 10/22/2001 1,050.00 Vendor Total: 1,050.00 106913 10/22/2001 ~29.93 Vendor Total: 129.93 106914 10/22/2001 11,055.60 Vendor TotaL: 11,055.60 106915 10/22/2001 1,000.00 Vendor Tote[: 1,000.00 106916 10/22/2001 37.28 Vendor Total: 37.28 106917 10/22/2001 139.38 Vendor TotaL: 176.13 106918 10/22/2001 12.31 Vendor Tote[: 12.31 106919 10/22/2001 349.~ Vendor TotaL: 349.64 BUMPER TO BUMPER BUNBLJH MISCELLANEOUS PARTS 106920 10/22/2001 681.93 INVOICE APPROVAL LIST REPORT - SIJlm. ARY BY VENDOR Date: 10/18/01 10/22/01 Tfme: 2:221=0 ty of Chanhasaen Page: 2 Verx~or - ~k ~k N~ N~r I~lce O~crl~l~ N~r Date ~L%~ KNUTSON SCOTT & FUCHS CANIOJU AGENCY CAPAGE COUNTY TREASURER CARTRE NTURY FENCE CONPANY CENFEN TENPORARY TATTOOS, BADGES SEPTEHBER CHARGES LUNCH TICKETS - SENIORS COPIES OF RAHE CHANGES INSTALL CANTILEVER GATE GREEN PLANT - PAUl. E~HOU~ FLORAL CHAFLO VETERINARY CHAVET SEPTEHBER CHARGES BU%LD[NG CENTER CHABUI LLIIBER HONE CHAHON ]NTEGRAT%ON TECHN. CONINT LIGHT FIXTURES SLJPPORT HOURS CHARGE FOIl REGISTRATION TABLE HOEN CORHOE EXPRESS COREXP PENS, RIBBONS FLAGS COUFLA US FLAGS RENEN DANRE~ FLEX-HEALTH COPIER HAINTENANCE OFFICE IHAGING CONPANY DARI(A LANDFILL DE)ICON DENO NATERIAL S_rOi__MT STEEL %NC DISSTE STEEL Check Aorx~t Vendor TotaL: 681.93 10~721 10/22/2001 10~.00 Vendor TotaL: 109.00 10E~;22 10/22/2001 8,567.0~ Vendor TotaL: 8,567.1~ 10~23 10/22/2001 2,245.75 Vendor TotaL: 2,245.75 10~924 10/22/2001 42~,/~88.48 Vendor TotaL: 423,488.48 106925 10/22/2001 3,316.00 Vendor TotaL: 3,316.00 106926 10/22/2001 1/~.81 Vendor TotaL: I~6.81 10692? 10/22/2001 1,340.85 Vendor TotaL: - 1,340.85 10/22/21)01 79.24 Vendor Total: . 10~929 10/22/2001 57.90 Vendor TotaL: 57.90. 106930 10/22./2001 792.00 Vendor Tota L: 792. O0 11)~931 10/22/2001 150.00 VerrJor TotaL: 150.00 106932 10/22/2001 553.17 Vendor TotaL: 553.17 106913 10/22/2001 ~1.89 Vendor Total: /~1 106934 10/22/2001 69.56 Vendor Tota L: 69.56 101~7'~5 10/22/2001 ~.2~ Vendor Tote L: ll)E~ 10/22/2001 120.00 Vendor Tota L: 120. O0 104~J7 10/22/2001 134.41 Vendor TotaL: 134.41 ASHWORTH DONASH ICHA CONFERENCE 10E~738 10/22/2001 1,257.00 INVOICE APPROVAL LIST REPORT -SUMNARY BY VENDOR Date: 10/18/01 10/22/01 T~me: 2:22pm City of Chanhaaaen Page: 3 Vendor Check Check Vendor Name Number Invoice Description Nunber Date Check Amount DON CRENSHA~ DONCRE TKD INSTRUCTION EHLERS EHLERS & ASSOCIATES INC EINSTEIN BROS BAGELS EINBRO ESCHELON TELECOt4, ]NC ESS BROTHERS & SONS INC PROFESSIONAL SERVICES 15 BOX LUNCHES-COUNCIL DINNER ESCTEL MONTHLY SUPPORT ESSBRO SAN, COVERS, RINGS FACMOT GASKET FACTORY MOTOR PARTS COMPANY FESTIVAL FOODS FESFOO FIRSYS FIRST SYSTEHS TECHNOLOGY FOCUS ONE HOUR PHOTO FOCONE MISCELLANEOUS CHARGES SEPTEMBER INSTALL PID FILM DEVELOPING PRV FOR SPRINGFIELD GA INDUSTRIES INC GRIND GALLS INC GALLS JACKET GASBOY DATABASE UPGRADE GLEN SOLAflDER GLESOL GLENROSE FLORAL GLEFLO BLOCKING PLANT GLOBAL COMPUTER SUPPLIES GLOCOH WIRE RACK/KEYBOARD DRAWER BRARAG TIRES/JUNK TIRES GOODYEAR BRAD RAGAN TIRE GOPSTA UTILITY LOCATES GOPHER STATE ONE-CALL INC GREG HAYES GREHAY LUNCH FOR FIRE ED Vendor TotaL: 1,257.00 106939 10/22/2001 408.00 Vendor Total: 408.00 106940 10/22/2001 1,750.00 Vendor Total: 1,750.00 106897 10/08/2001 116.99 Vendor Total: 116.~ 106941 10/22/2001 444.79 Vendor Total: 444.79 106942 10/22/2001 2,291.88 Vendor Total: 2,291.88 106943 10/22/2001 398.04 Vendor Total: 607.67 106944 10/22/2001 172.57 Vendor Total: 1~.57 106945 10/22/2001 10,806.10 Vendor Total: 10,806.10 106946 10/22/2001 17.77 Vendor Total: 17.77 106947 10/22/2001 1,514.00 Vendor TotaL: 1,514.00 106948 10/22/2001 288.97 Vendor TotaL: 288.97 106949 10/22/2001 250.00 Vendor TotaL: 250.00 106950 10/22/2001 46.95 Vendor Tote[: 46.95 106951 10/22/2001 445.59 Vendor TotaL: 445.59 106952 10/22/2001 1,138.65 Vendor Total: 1,138.65 106953 10/22/2001 393.70 Vendor TotaL: 393.70 106954 10/22/2001 15.82 Vendor Total: 15.82 GYM k~3RKS INC GYMNOR STAIRMASTER REPAIR 106955 10/22/2001 472.33 INVOZCE APPROVAL LIST REPORT - StIllARY ny VENDOR Date: 10/18/01 10/22/01 Ttme: 2:22pm of Chenheaaen Page: 4 V~r ~k Ch~k Nmm N~r %~¢e De~r~pt~ Ncmd~er Date Ch~k ~ UEST 78TH STREET SEN THORP PELLINEN OCSON HANTHO CHEIqI CAL HAQICHE CONTAINER DI3qURRAGE EVALUATION SVCS CDR HEAEVU ISINGTON KOEGLER GROUP HOIKOE BY CHASE HO#BY ALCOHOL TESTING SICATE PARK EROSION ESCROI~ REFUND 4EIZ~D BOUND THEATRE CONPANY HONBOU V~r TotaL: 4~.33 1~6 10/22/2001 7,489.50 V~r TotaL: 7, z~89.50 · 106957 10/22/2001 15.00 Vendor TotaL: 15.00 106958 10/22/2001 31.00 Vendor TotaL: 31.00 106959 10/22/2001 4,738.00 ........... . ..... Vendor Total: 4,738.00 1069~) 10/22/2001 500.00 ................. Vendor TotaL: 500.00 FEE FOR DR. SUESS THEATRE 106961 10/22/2001 290.00 Vendor TotaL: 290.00 ICBO CERTIFICATION RENEWAL 10696~ 10/22/2001 125.50 Vendor TotaL: 125.50 RETIRE]dENT AND TRUST ZCHA RETIRIg4ENT AND TRUST %~ OFFICE SOLUTIONS IKOOFF EHP DEF COI4P-1ST PAY IN OCT ENP DEF COI4P-2ND PAY OCT PUBLIC WORKS C~PIER 1l)~8~ 10/05/2001 845.00 106963 10/22/2001 1,345.00 Vendor TotaL: 2,190.00 106~7~ 10/22/2001 381.92 Vendor TotaL: 381.92 ~ERIAL PORTA THRONES IMPPOR PARK RENTALS :RATECH INFRAT RAIN GEAR, SAFETY EQUIP 106~55 10/27./2001 3,014.35 Vendor TotaL: 3,014.35 106966 10/22/2001 798.65 Vendor TotaL: 'ja~.65 'ERSTATE DETROIT DIESEL INTDET TRANSHISSION REPAIRS CAPITAL IOSCAP REC CENTER COPIER 106967 10/22/2001 3,574.11 Ver~or TotaL: 3,574.11 1~ 10/2~001 Vendor TotaL: ~IY NOHN J EPJ40H FLEX-HEALTH 1l)~7~ 10/22/2001 37.17 Vendor TotaL: 37.17 RLEGEHER JERRUE DENVER SE]dINAR 106970 10/22/2001 511.22 Vendor TotaL: 511.22 .L SINCLAIR JILSIN FLEX-HEALTH 1l)6971 10/22/2001 43.00 Vendor TotaL: 43.00 CUNNINGHAH JOHCUN EROSION ESCROIW REFUND 1069'~ 10/22/2001 500.00 Vendor TotaL: 500.00 THEIS KENTHE HAYRIDES-HALLONEEN PARTY 106973 10/22/2001 475.00 INVOICE APPROVAL LIST REPORT - SLIINARY BY VENOOR Date: 10/18/01 10/22/01 Time: 2:221~ City of Chanhaeeen Page: 5 Vendor Check Check Vendor Name Number Znvofce Deecriptfon N~ber Date Check Amount KENGRA PROFESSIONAL SERVICES KENNEDY & GRAVEN, CHARTERED KIN HELIWISSEN KIMHEU FLEX-DAYCARE KJOLHAUG ENVZRONHENTAL SERV HARSH GLEN TRAIL SITE KJOENV ICHC TELECI:~ IOtCTEL TELEPHONE CHARGES KUSCON KLISSKE CONSTRUCTZON COMPANY LAEE COUNTRY CHAPTER ICBO LAKCOU LISA ADZICK LISADZ CITY PROJECT 97-1C, CENT BLVD 4 REGISTRATION-SEMINAR REFUND-SCHOOLS OUT ADVENTURE REFUND-SCHOOLS OUT ADVENTURE LISA ANDERSON LISAND LIZ SCAHAN L[ZSCA REFUND - YOGA LORA GZTZEN LORGIT REFUND - DANCE LOREN ENGELHANN LORENG t~RK PANTS LUNBRO ESCROW REFUNDS LUNDGREN BROS CONSTRUCTION HAGIC CARPET SPECIALZSTS, INC MAGCAR CARPET CLEANING HARK LITTF]N HARLIT FOOD FOR OPEN HOUSE REFUND-SCHOOLS OUT ADVENTURE MARY JOHNSON HAJOHN NARY TRZPPLER HARTRI DOG FENCE REPAIR MARYANN PORTER HARPOR DANCE SUPPLIES Vendor Total: 475.00 106974 10/22/2001 60.00 Vendor Tote[: 60.00 106975 10/22/2001 52.08 Vendor Tote L: 52.08 106976 10/22/2001 453.75 Vendor Tote [: 45:5.75 106977 10/22/2001 2,724.84 Vendor Tote[: 2,724.84 1058~ 10/11/2001 76,288.97 Vendor Total: 76,288.97' 106900 10/11/2001 700.00 Vendor Tote L: 700.00 106978 10/22/2001 100. O0 Vendor Tote[: 100.00 106979 10/22/2001 25.00 Vendor ~otaL: 25.00 106980 10/22/2001 48. O0 Vendor Total: 48.00 106981 10/22/2001 70.00 Vendor Total: 70.00 106982 10/22/2001 139,95 Vendor Total: 139.95 106901 10/11/2001 17,500.00 Vendor Total: 17,500.00 106983 10/22/2001 180. O0 Vendor Total: 180.00 106984 10/22/2001 464.72 Vendor Total: 464.7'2 106985 10/22/2001 25.00 Vendor Tote L: 25.00 106986 10/22/2001 88.53 Vendor Tote L: 88.53 106987 10/22/2001 187.21 Vendor Total: 187.21 HAUND ENTERTA]NHENT INC HAUENT FACE PAINTING AT HALLITdEEN PAR 106988 10/22/2001 412.50 of char~esae~ Vendor Name Nailer UORLDC~I HCI LINS ~ HARDUARE HERACE LAND SURVEYING & ENG. IIETLAN COUNCIL HETC02 _r~__.qCIL, ENV $VCS NETCO ROPOL I TAN FORD HETFON ER SCHERER & ROCKCASTLE LTD #EYSCH I~LREHOUSE MIL'VAR COUNTY COOP HIDCOLI' AIR HINAIR XE~O'rA NATIVE LANDSCAPES #INNAT FIRE SERVICE CERTIFICATION #NFIRE STATE TREASURER #NTREA VALLEY ELECTRIC COOP HVEC HEDICAL HOOHED DISTRIBUTING INC HTIDIS ICY GAONER NANGAG I]Ok~IDE FAHILY OF FUNDS NAS INVOICE APPROVAL LIST REPORT - SUI~ARY BY VENDOR 10/22/01 Check Check Invoice Description Nunber Dete TELEPHONE CHARGES #ISC TOOLS/HARD~IARE/~LIES HARSH GLEN TRAIL/FOX CHASE TR k/ASTEk~TER SERV - NOVEHBER SEPTEHBER SAC CHARGES TUBE CHAN PUBLIC LIBRARY WlNT TO 2000 SERVER UPG DIESEL FUEL HEAT EXCHANGER/VIIELT HERBICIDE TREATHENT-BANDI#ERE CERTIFICATION TESTS BUILDING PERMIT SURCHARGES ELECTRICITY CHARGES FIRST AID SUPPLIES IRRIGATION SUPPLIES CRAFT CLASS EXPENSES EHP DEF CONP-OCTO~ER Date: 10/18/01 Time: 2:22F~ Page: 6 Check /uno~t Vendor-TotaL: 412.50 106989 10/22/2001 84.'00 V~r TotaL: 8~.00 106893 10/05/2001 3,338.72 Vendor TotaL: 3,~38.72 106990 10/22/2001 1,950.00 Vendor TotaL: 1,950.00 106991 10/22/2001 102,424.00 Vendor TotaL: 102,424.00 106992 10/22/2001 122,958.00 Vendor TotaL: 122,958.00 I0699~ 10/22/2001 107.50 Vendor TotaL: 107.50 104~94 10/22/2001 13,26~.73 Vendor TotaL: 13,26~.73 106995 10/22/2001 2,324.75 Vefldor TotaL: 2,324.75 106996 10/22/2001 8,981.92 Vendor TotaL: 8,981.92 106997 10/22/2001 630.24 Vendor TotaL: 630.24 106998 10/22/2001 350.00 Vendor TotaL: 350.00 106999 10/22/2001 450.00 Vendor TotaL: 450.00 107000 10/22/2001 6,231.00 Vendor TotaL: 6,231.60 10~1 10/22/2001 2,908.83 Vendor TotaL: 2,908.83 107'002 10/22/2001 1~8.96 Vendor TotaL: 1~8.96 107003 10/22/2001 376.28 Vendor TotaL: 376.28 I0700~ 10/22/2001 1~2.56 Vendor TotaL: 142.56 107005 10/22/2001 165.00 ;HVOICE APPROVAL LIST REPORT - SUNHARY BY VENDOR Date: 10/18/01 10/22/01 Tfme: 2:22pm City of Chanhassen Page: 7 Vendor Check Check Vendor Ne~e NLmber Invoice Description NL~ber Date Check Am~Jnt flEP CORPORATION NEPCOR SAND SAW/STAND UPRIGHT ROLL FILES NORTHSTAR REPRO PRODUCTS INC NORREP ONVOY ONVOY INTERNET CHARGES ENP DEF COHP-1ST PAY IN OCT EMP DEF COHP-2ND PAY MONTH OCT ORCHARD TRUST CO. ORCTRU ORCHARD TRUST CO. ORCTRU PAUL EKHOLM PAUEKH FLEX-DAYCARE PRALAW SPRING PRAIRZE LAWN & GARDEN PROSAL PROMOTZONAL SALES INC PUNP AND METER SERVICES INC PlJMMET QGESOF GGEST SOFTI~ARE SYSTEMS RIDGEV[E'W BUSINESS HEALTH R[DBUS ROADRUNNER TRANSPORTATION INC ROARUN ROGER SMALLBECK ROGSMA ROTARY CLUB OF CHANHASSEN ROTCLU RW HAGEN RWHAG RINK ATTENDANT JACKETS KITS ANNUAL SERVICE & SUPPORT FIREFIGHTER PHYSICRLS DEL[VERY SERVICES FOOD FOR OPEN HOUSE MEALS OCT-DEC 2001 SEPT DIVE INSTRUCT[ON 2001 W2 FORMS SAFEGUARD BUSINESS SYSTEMS ]NC SAFEGU SAVOZE SUPPLY CO ]NC SAVSUP MOP HEADS AGA CLASS REGISTRATION SCUBA CENTER SCUCEN Vendor Total: 165.00 107005 10/22/2001 2,798.33 Vendor Total: 2,798.33 107007 10/22/2001 571.32 Vendor Total: 571.32 107008 10/22/2001 524.85 Vendor TotaL: 524.85 106894 10/05/2001 255.00 107009 10/22/2001 255. O0 Vendor Total: 510.00 107010 10/22/2001 217.39 Vendor Total: 217.39 107011 10/22/2001 1.03 Vendor Tote [: 1.03 107012 10/22/2001 167.34 Vendor Total: 167.34 107013 10/22/2001 215.68 Vendor Total: 215.68 107014 10/22/2001 249.00 Vendor Tots l: 249.00 107015 10/22/2001 2,039.00 Vendor Tote[: 2,039.00 107016 10/22/2001 24.53 Vendor Total: 24.53 107017 10/22/2001 12.76 Vendor Tots I: 12.76 107018 10/22/2001 7~.00 Vendor Total: 79.00 107019 10/22/2001 200.00 Vendor Tote[: 200.00 107020 10/22/2001 110.90 Vendor Tote[: 110.90 107021 10/22/2001 49.76 Vendor Total: 49.76 107022 10/22/2001 100.00 Vendor Tota L: 100. O0 SEH SEH WELLHEAD PROTECTION PLAN 107023 10/22/2001 168.40 INVOICE APPROVAL LIST REPORT - St~IARY BY VENDOR Date: 10/18/01 10/22/01 Time: 2:22~ y of chanhaaaen Page: 8 Vendor Check Check N~ne N~ber Invoice Descrtptto~ Nmber Date Check A~x~t .... ............................ ....... ....... ...... .... .... ............... ..... .................. . ......... ........... & NANCY'S DELI SHANAN F]RE ED LUNCH NS BY TONORR~ SIGTO# AHERICAN FLAGS SIGH$O LOO(ER TAGS/SIGH LOCK & KEY S~%JLOC SUBURBAN PUBLISHING SOI. JSUB TRIBUNE STATRI RE KEY LOCKS AT ~ELLS/LIFT STA PRINTING/PUBLISHING NE'JSPAPER SUBSCRIPTIUN JR FIRE FIGHTER BADGES PUBLISHING COHPANY STEPUB CHEVROLET SUBCHE HANDLES CHESTER SUSCHE INSTRUCTING STANPIHG CLASS TAX REHI TTANCE HETRO TRANSIT SleET SI~ANA LUNCHEON TARGET FIL# :HHAGRAPHICS TECGRA ESA BURGESS TERBUR CANADA GOOSE PROJECT D GERHARDT TODGER ltAILING LABELS FLEX-DAYCARE CANADA _Lv3~__E REIIOVAL SERVICES FLEX-DAYCARE REI#BURSE EXPEHSES HOFFHAN TODHOF Ve~lor Total: 168.40 1071)24 10/22/2001 4i.8~ Vendor Total: 41.89 1071)25 10/22/2001 122.00 Vendor Total: 122.00 10702~ 10/22/2001 32.?9 Vendor Total: 107027 10/22/2001 759.52 Vendor TotaL: 759.52 107028 10/22/2001 Vendor Total: 99~.69 107029 10/22/2001 225.16 Vendor TotaL: 225.16 107030 10/22/2001 102.00 vendor Total: 1070~1 10/2.2/2001 Vendor Total: -_ . 107032 10/22/2001 Vendor Total: 107033 10/22/2001 Vmndor TotaL: 1070~ 10/22/2001 Ve~lor Total: 107035 10/22/2001 Vendor Total: 1070~ 10/22/2001 Vendor Total: 107037 10/22/2001 Vendor TotaL: 1071)38 10/22/2001 Vendor TotaL: 1070~9 10/22/2001 Vendor Total: 1070~0 10/22/2001 Vendor Total: 102.00 186.6~ 235.40 25,00 25.00. 24,821.54 24,87.1.54 45.00 45.00 1,635.84 1,635.84 208.33 208.33 3,270.00 3,270.00 606.50 606.50 1,208.59 1,208.59 HARCSISAX TOI~EAR ADULT SOFTBALL UNPIRE 107041 10/22/2001 1,540.00 INVOICE APPROVAL LIST REPORT - SUMMARY BY VENDOR Date: 10/18/01 10/22/01 Time: 2:22pm City of Chenhaesen Page: 9 .mmm.mmmmmmmmmmmmmmmmmmmmm.. .... m .......m ....mmmm ....mmmm ....mmmm ....mmmm .....mmm ....mmmm ....=..mmmm.mmmmmmmm. .... .mmm .... Veer Check Check V~or Name NLmTioer Invo{¢e Oescr{ptfon N~r Oate Check ~unt TRAVEL EASY TRAEAS MYSTERY TOUR TWIN CITY WATER CLINIC INC TWICIT BACTERIA ANALYSIS ULTENG ASHLING Mr:ADC)NS ULTEIG ENGINEERS INC UNIFORMS UNLIMITED UNIUNL BELT UNITED WAY UNIWAY UNIVERSITY OF MINNESOTA UNIMIN US OFFICE PRODUCTS USOFF USCM DEFERRED COMP USCN USCM DEFERRED COMP USCM VALLEY POOLS INC VALPOO VERIZON WIRELESS VERIZO WASTE HANAGENENT-TC WEST WASMA2 EMPLOYEE CONTRIBUTIONS SEMINAR REGISTRATION OFFICE SUPPLIES ENP DEF COMP-1ST PAY OCTOBER EMP DEF COMP-2ND PAY MONTH OCT EROSION ESCRO~ REFUNDS CELLULAR PHONE CHARGES OCT SERVICE UNCLOG FLRIN DRAIN LINE WAYNE DAUWALTER PLUMBING WAYDAU WEARGUARD WEARGU JACKET WEATHER WATCH INC WEAWAT FORECAST SERVICE WEST SUBURBAN INDUSTRIAL SUP. WSIS SHELVE UNITS WILPAP PAPER WILCOX PAPER COMPANY BLACKTOP kgl MUELLER & SONS INC b~4MUE Vendor Total: 1,540.00 107042 10/22/2001 232. O0 Vendor Total: 232.00 107043 10/22/2001 128.00 Vendor Tote [: 128. O0 107044 10/22/2001 7,798.13 Vendor Total: 7,798.13 107045 10/22/2001 18.45 Vendor Tote[: 18.45 107046 10/22/2001 306. O0 Vendor Total: 306.00 107047 10/22/2001 5.00 Vendor Tote L: 5. O0 107048 10/22/2001 30.99 Vendor Total: 30.99 106895 10/05/2001 5,611.42 107049 10/22/2001 8,976.55 Vendor Total: 14,587.97 106902 10/11/2001 500.00 Vendor Total: 500.00 107050 10/22/2001 348.65 Vendor Total: 348.65 107051 10/22/2001 1,262.35 Vendor TotaL: 1,262.35 107052 10/22/2001 90.00 Vendor Total: 90.00 107053 10/22/2001 56.19 Vendor Total = 56.19 107054 10/22/2001 1,056. O0 Vendor Tote L: 1,056. O0 107055 10/22/2001 152.11 Vendor TotaL: 152.11 107056 10/22/2001 569.94 Vendor Total: 569.94 107058 10/22/2001 2,230.72 Vendor Total: 2,230.72 WS DARLEY & CO. WSDAR ADAPTOR 107059 10/22/2001 271.06 INVOICE APPROVAL LIST REPORT - SLI~IARY BY VENDOR Date: 10/18/01 10/22/01 Ttme: 2:22pm of (:hanhassen Page: 10 Ver~:lor Check Check Nme Nmber Invotc~ Description Nmber Date Check Amo~Tt ......... ................. .. ....... ..................... ..... ...... .... ........ . ........... ............. .... . .......... ................. Vendor Tota L: 271.06 & ASSOCIATES INC 14SB ASSOCIATES I#C laIGOE TH 7/41 ~IATERHAIN INSP SERVICE REBUILT CHLORINE BOOSTER PLI4P 107060 10/22/2001 4,370.49 Vendor TotaL: 4,370.49 107061 10/22/2001 219.10 Vendor TotaL: 219.10 !L ENERGY INC NEOICAL SERVICE XCEL ZEENED ELECTRICITY CHARGES FIRST AID SUPPLIES 107062 10/22/2001 20,064.41 Vendor Total: 20,064.41 107063 10/22/2001 75.52 Vendor TotaL: 75.52 CONSTRUCTION COMPANY ZENCON REFUND SECURITY ESCROQI 107064 10/22/2001 3,000.00 Vendor Total: 3,000.00 Total Invoices: 247 Grand TotaL: 978,667.68 Less Credit Nemos: -295.14 Net TotaL: 978,372.54 Less Hand Check TotaL: 0.00 Outstanding Invoice TotaL: 978,372.54 CHANHASSEN CITY COUNCIL WORK ~ON OCTOBER 8, 2001 Mayor Jansen called the work session meeting to order at//:40 p.zn. ~TAFF ~: Todd Gerhardt, Bruce DeJong, Ma~ Saam, Todd Hoffman, Mille Wegler, Teresa Burgess, Kelly Janes, Harold Brose, and Roger Knutson ,Z002 BUDC~ET PRESI/:NTATIQN'~: A. ENG~G ~ PUBLIC WQRK~ DEPARTMENT. Teresa Burgess msd~- a power point presentation on the Engineering ~ and Public Works Department budget proposal for 2002. Cotmcilman Peterson asked if the'city purchased gasoline in ~ Teresa Burgess stated the city purchases gas in bulk similar to gas stations. Harold Brose stated the savings were in the taxes the city did not have to pay. Councilman Ayotte asked about the water meter replacement program and if staff was looking into anything else contributing to the problem. Kelly Janes stated the city should see significant changes in the coming year due to ~onal changes. Mayor Jansen asked if some of the street projects slated for 2002 should have been done in 2001. Teresa Burgess said all projects that were due to be assessed would be done in 200Z Councilman Peterson asked how the actual expenditm~ compared to budget and if anything else could be reduced from the budget. Teresa Burgess stated ~y ~ ~ a l~ ~on ~ ~ ~ ~ ~ loo~ at how that would affect customer service. She provide examples of possible cuts and the consequences of those cuts. Councilman Labatt asked about who pays for streets and ~gn, when a new developrmat goes in. Teresa Burgess stated the developer pays initially for the installation but the city pays for repair and maintenance. Councilman Labatt then asked about the 2002 capital i .mprov~mmt plan for vehicle replacement and how staff decides when a vehicle should be replaced. Mayor Jansen ask~ that that conversation be held at the time the capital i .mlxo~ plan is presented to council Todd Hoffman went over a handout on the Park and Recreation Department's proposal. He stated the budget had a 1% increase over last year. Councilman Peterson asked if the increase was due to wages. Todd Hoffman stated the city has to stay competitive with the private sector, especially for seasonal employees. Serry Ruegemer and Todd Hoffman had just reunmed from a national convention in Denver and Todd Hoffman provided input as to what was happening on a national level in parks and recreati~ When asked about possible cuts in the budget, Todd Hoff-um stated they had considered closing or reducing the hours at the Chanhassen Recreation Cenm' on Sundays. They also could look at expanding no mow areas in the parks. Mayor Sansen adjourned the work session meeting at 6:55 p.m_ CHANHASSEN CITY COUNCIL OCTOBER 8, 2001 STAFF PRF-b~NT: Todd Gerhardt, Roger Knutson, Todd Hoffman, Sharmin AlJaff, Bruce DeS~ and Teresa Burgess PUBLIC PRESENT FOR ALL ~: Debbie Lloyd Janet & lerty Paulsen David Happe Paul Sjogren Duane Paul David Sebold Blake Gottschalk Roger Harem 7302 Laredo Drive 7305 I_aredo Drive 604 ~eld Drive 7490 Tulip Court 7508 Tulip Court 7470 Tulip Court 2197 Majestic Way 2180 Brinker Street PUBLIC ANNOUN~: None. ~}~ A(~ENDA: Connctlman Peterson moved, Couneilmnn Ayotte seconded to approve the following consent ngemin items pmmmnt to the city mnnnger's recammem~tions: n_ Resolution F2001-63: Approve Amendment No. 2 to Coopewafive Construction Agreement No. 80068 for West 78~ Street/TH 5 hnpwvement Project 97-6. b. Approve Street lighting Contract for Century Boulevard, Project 971C. c. Approve Certifi~ of Compliance for Highlands on Lak~ St. Joe, Project 93-31. d. Call for Assessment I-Ieafings for Crestview Circle, Century Bouleva~- BC-7 & BC4 Trunk Sanitary Sewer I ,mlm~vements, TH 5 I?roven~nts and Qninn Road. Approve Ameadment to City Code ~ that a Two-Thirds Majority Vote of the City Council is Req '.ui~ to Rezone Parcels. h. Approval of Bills. Approval of Minutes: - City Council Work Session Min~ dated ,September 24, 2001 - City Council Minutes dated September 24, 2001 City Council Me~ting - October 8, 2001 Receive Commission Minutes: - Planning Commission Minutes dated September 18, 2001 j. Approval of Designating Southern LRT Trail as a Snowmobile Trail. All voted in favor and the motion carried unanimously 3 to 0. VISITOR PRESENTATIONS: UPDATE ON ROUNDHOUSE RENOVATION PROJECT~ DEANNA BUNKLEMAN.. Public Present: Name Address Michael Howe Ed Kling Deanna Bunkelman 2169 Stone Creek Trail 4169 Red Oak Lane 4191 Red Oak Lane Deanna Bunkelman: Hi. Deanna Bunkelman, 4191 Red Oak Lane. Mayor Jansen: Thanks for joining us. Deanna Bunkelman: Thank you. Here to give an update on the round house restoration project. And I have too prepared comments because I have a lot to say so I just want to make sure I say it all. Although I'd rather'not talk about this, I feel I need to state it for the.record. When I was here in late April my mother-in-law was on the upswing once again with her ongoing 7 year battle with cancer. She .had just · been released from the hospital after a one month stay, and this time was worst than others. They actually had read her her last words and had started to prepare her for her last days but once again she pulled through. She's been battling it for 7 years so. However, in early May she went downhill again and was put in hospice care until her death in July. Mayor Jansen: We're sorry to hear that. Deanna Bunkelman: Thank you. And then closer to home my 4 year old son was battling an illness that started with whooping cough symptoms to double ear infections, a sinus infection and an awful cough that made us afraid to go to bed at night not knowing if we'd make it through the night. And this lasted for the month of July and August until he was actually diagnosed with serious allergies and asthma that we now have under control. So as you can see I did not have the opportunity to devote a lot of time to the round house this past summer as I had hoped, although it was on my mind a lot. Mayor Jansen: You've had a rough summer. Deanna Bunkelman: Yes. So I just want it for the record to let you guys know. Mayor Jansen: Thank you. Deanna Bunkelman: I had definitely intended when I left the meeting in April to devote time to it but unfortunately I didn't have the opportunity. But I do want to let you know what we have done, because City Council Meeting - October 8, 2001 we have done some stuff. We've had a rendering drawing done according to the original restoration plans from the architect. And I don't know if other than putting it fight here for you to see. This is actually what the round house currently looks like. Mayor Sansen: We actually have our monitors so you would be able to set it down, although the big screen isn't working. Deanna Bunkelman: Can you get it in? Oh, in your monitors. Mayor Jansen: Yes, and it would be broadcast also, though the o-dience can't see it. Deanna Bunkelman: Okay. This is what the round house looks like today, as I'm sure. you're well. aware. And everybody can see that? Mayor Jansen: Yes. Deanna Bunkelman: Okay. Mayor Jansen: And you're certainly welcome to pass those around if you'd like for the audience. Deanna Bunkelman: I apologize for getting them more smaller. I thought it would be. Mayor Jansen: No, no, that's okay. Deanna Bunkelman: And can you guys see this one okay? . . Mayor Jansen: Certainly, yep ...... Deanna Bunkelman: This is actually according to the plans that were drawn by the architect. This is a rendering drawing that is showing what the round house would look like according to those plans and what we would like to carry forward and have the oppommi.'ty to restore it to. If you have any questions about that, by all means you can let me know. Todd Hoffman: Someone in your group prepared these for you? Deanna Bunkelman: Actually someone in our neighborhood does this for a living and so he has done this for us free of charge. Councilman Ayotte: And did it free7 Deanna Bunkelman: And did it free of charge. Yes. And actually I have two copies of this, just to kind of give you a feel. There's actually going to he cedar shakes on the roof and so this would show What the cedar shakes would look like at probably after a year or two because as you know cedar shakes, they do change color. This is more what the roof would look like. R has the cedar shakes on and what the original plan was to actually restore the siding to just do a natural finish. It is I think Douglas Fir or Norway Fir so we weren't sure exactly what it would look like. So this is just showing you again exact same building structure, just different color. City Council Meeting - October 8,2001 Mayor Jansen: Well it's wonderful someone was able to prepare those for you. Thank you for sharing those. Deanna Bunkelrnan: Yep. We've started to also make contact with the local universities, technical colleges, contractors, architects and carpenters to check into their volunteer programs and at this point them have been no cost to the city. Everything we've done has been free of charge. I feel that I left the City Council meeting a bit nai've last time, but optimistic and I'm hoping to leave this meeting still optimistic but not quite so naive. I feel that Chanhassen should feel blessed that Ben Lane brought this wonderful and interesting piece of... The City has sat on this for the past 6 years but now expects a group of volunteers to turn it around within less than a year. If given ample time and the opportunity we're looking for minimal money from the city in hopes for donations from local businesses and people, but this takes time. Over the summer I had 3 colleagues visit me from the Maple Grove, Plymouth and Buffalo area. They're all similar in age to myself. Without any prompting or discussion about the round house, they all wanted to know the history and background of the building. They were very enthusiastic and curious about the structure, only for me to tell them the little that I know so that's just showing you how people, they come to the area and they're just curious about what the building is all about. Everyone looks at the round house through different eyes. Some see the dollars signs and what it's going to cost to make it presentable. Others just see what they call an eyesore, and others like myself see an opportunity to restore history. I'm very curious about it's origin. What railroad did it serve because it actually was a water tower on a railroad? Was it here in Minnesota, the Midwest? Where actually was it? This thing was put up in the late 1940's here in Chanhassen. At this point we don't know where it originally came from and I think given the opportunity it would be fascinating to f'md that out. I personally really have no ties to the round house. I've only lived in the Chanhassen area for the last 3 ½ years so I'm not doing this because I've lived in the area and grew up. I'm just doing it because I just find it fascinating and just the history behind it and I think it would just be a big asset for Chanhassen to have. To recap, all we would like is ample time and the opportunity to restore the round house. We see it as an opportunity to not only make the building functional for our city but also as a way to restore history. We would also like an explanation of the perceived urgency we feel in doing so since we do not see any financial burden to the city in it's current state. Thanks for the opportunity to once again address you with this effort. Mayor Jansen: Thank you. Appreciate that. Any questions for Deanna while we have her at the podium council? Councilman Ayotte: With respect to, the only thing that I think is of immediate concern. We had lead based paint. It's chipping. I understand that the internal degradation has been stopped. We got a cover on the roof and so forth so is it tree that the only thing that we have a concern about is the continued chipping of lead based paint on the exterior? Mayor Jansen: I think that' s probably more a staff question versus. Councilman Ayotte: Whoever. Deanna Bunkelman: I believe so but... Mayor Jansen: Well, you're looking for a technical versus the volunteer aspect. Todd Hoffman: The report we had talked about the lead in paint on the exterior of the building...I believe we talked about the possibility of putting a fence around it to guard against any ingestion. It' s a long shot to think that we would have that occurring, but it is a park and a playground so you know in the City Council Meeting - October 8, 2001 short term here to put a fence up around it I think would be something that the council should consider. The inside has been dried out. We put a tarp on the top of it and it's really not hurting anything. Mayor Jansen: Okay. Answer to your question councilman? Councilman Ayotte: Not really but I'll deal with staff aRer the fact. With respect to actually starting to get some activities going, our manager has made some comments. Work plan~ Project Schedule. So on and so forth. Can you talk towards that on what's going to happen when and obviously with the winter coming upon us, I suspect you won't see any actual activity on the round house until the spring? Deanna Bunkelman: Yeah, our number one goal at thia point, especially over the winter months would be contacting the businesses to get donations. What our goal is to try to do ~ with ~ dollars from the city. You know whatever donations we can get, we're going to try to get~ I know in April I had talked about the park that was built in Excelsior. in the Excelsior Commnns ama. We do have the contact of the person that actually led that effort That was completely by donati~ and volunteer so we're going to try to get that individual on board. We also have names of other individuals that they go out and get a lot of donations so we're hoping that that's what we're going to do over the summer months. So as far as a budget, I don't know if we'd be able to come with a budget by November 12a. We can definitely come with a project plan with deadlines and things that we're going to try to hit as far as the different contacts we're going to make and have a target date for all the different contacts and donations. But again budget wise Pm not sure if we'll have that by November 12~. Mayor Jansen: So as far as the different items that the city manager listed, do you feel that you could sit down with staff and work through this as far as giving them a better idea, realizing that you lost your summer as far as doing some of thi.~ preparation. It's really just.the ~ planning,.I Would say that they're looking for to see what kind of an effort you can actually bring together. Obviously you're going to need a tremendous amount of labor and whether'or not you'll be able to mount that effort from out of the neighborhood. Do you feel that at this point you would have the time to be able to dedica~ to that to provide that information by the 1 Deanna Bunkelman: So just come up with a work plan or what are you referring to? Mayor Jansen: Do you have the staff report by any chance? Okay. Deanna Bunkelman: I forgot to bring it up. Mayor Jansen: That's okay. Deanna Bunkelman: Yeah, the work plan with the details of the scope from the start to completion. Part of the work plan I believe we can do. As far as the budget, I'm not sure, or the subcontractor list because again we're trying to contact people to find out how many people we can get as a volunteer. Mayor Jansen: Sure. Do you have a...of the rosterials that, do you have a feel for the materials that you need yet? Deanna Bunkelman: As far as the materials we need, yes. But as far as whether they're going to he completely donated, no. Mayor Jansen: Okay. City Council Meeting - October 8, 2001 Deanna Bunkelman: We do have contacts at some of the window manufacturers and we do plan to try to get donations for the windows. And we do have contacts with some of the local lumber companies. Mayor Jansen: Okay. Deanna Bunkelman: So if anything we could probably contact them and maybe get a rough estimate. Mayor Jansen: Okay. Deanna Bunkelman: The project schedule, we could probably do something with that. The commitment, we can definitely list out a bunch of project team volunteers because we do have quite a few volunteers already. And then the deadlin6, we can work towards some of this but I can't promise that we'd have it all done because again I don't feel like I could give you a good budget at this point without knowing how many donations we're going to raise and who's going to do what. Mayor Jansen: Okay. Because I think largely the concern is that as you stated in your opening, the project has really been under consideration by the city back and forth for 6 years. And our wanting to just at least bring it to some sort of, if not conclusion, more definite planning so that as you've got your schedule put together and people, and we can see the commitment coming together, then at least we can see that there's some progress that's being made. We hear looking for another year extension and is it feasible7 I don't think we're convinced yet that it's feasible and that's what you'll initially be getting your arms around and we had hoped to maybe be able to take a look at by now is whether or not it is. And I'm sure we all understand the difficulties that you had as far as this obviously not being a priority. It couldn't be but we certainly recognize that you care about it enough and you're coming back to it and wanting to put that commitment in. I'm curious, when you were here previously you had a co- coordinator. Do you still have the co-coordinator7 Deanna Bunkelman: Yes. He's here tonight. Mayor Jansen: Okay.' Okay, great. That's Ed Kling correct? Ed Kling: Yes. Mayor Jansen: Okay, great. So just looking to see that you can actually maybe pull some of this information together I think would be a positive to all of us. At this point we don't have anything to take a look at as far as whether or not the project is feasible to continue to move it forward, let alone give it a year extension. Deanna Bunkelman: Okay. Now what is the, do you have budget planning in November and December that is that why the November 12th date is there? I guess I'm not sure the November 12t~ date. Mayor Jansen: Mr. Gerhardt. Todd Gerhardt: Picked out of the air. Deanna Bunkelman: Oh, I don't like those air things. City Council Meeting- October 8, 2001 Todd Gerhardt: I just wanted to try to get some closure on it before winter came is why I pich~! the November first. Deanna Bunkelman: And why? Todd Gerhardt: Why? I just wanted to make sure that we had some direction on this before wint~ came. De, anna Bunkelman: But I guess I'm trying to understand why before winter. What's magical about winter? Mayor Jansen: I would venture to say that if anything it's more in response to the council wanting to have a better feel for whether or not thig is feasible. I'm hearing that there's flexibility in that date, but we would like to put some sort of an end date or an expectation date on them for you. Deanna Bunkelman: And exactly, I'm fine with the target date. I just wondered, you know it's a month out and you know depellding on what your e~ons are, I can give you something by November 12~ but I'm not sure it's going to be to the extent of what you want. So we can leave that November 12m there and I can give you what I have by that poinL It's just that, it might not be quite as extensive as you might be looking for. Especially around the budget. That's the bigger piece. Councilman Ayotte: Well what would be an appropriate dote where you would have a rougher manage~ budget? Deanna Bunkelman: ...going to be interesting because the budget to me, I said the b,~d_~t is going to be interesting because the whole budget, I suppose we can scope it out and figure out how much it's going to cost but for how much we are expecting the city to pay it really going to be based on the donations that we receive so. Councilman Ayotte: That's fine. If based on your, I personally would like to see, based on the approach that you would like to see, what you believe it would cost and what are the assumptions that you go into .the project with. Deanna Bunkelman: Okay, that's fair. Councilman Ayotte: ff we can see numbers and then from that standpoint if you could put some reference as to what you think is realistically _s_~sinsble by the commmfity, at least it gives us an idea of what we have to go towards for at least a budgetary. I mean we've got to have something. What would be adate then? Deanna Bunke~rrum: Okay. If we work this, and I do this at work all the time so I'm assuming that I'm just coming up with a high level estimate. It's somewhat, some of it's going to be pulling out of the air because that's what we do. Then that's fair. Mayor Jansen: But as far as the budget goes, and as far as the city's concerned, we've atready designated the dollar amount that the city will contribute to and that total was $40,000 and we've spent 15 so we're at the 25. As far as the budget numl~r, I think more the concern is that you have a handle on exactly what this project is really going to amount to and again coming back to you really need to see if it's feasible. . City Council Meeting - October 8, 2001 Deanna Bunkelman: Oh exactly. Mayor Jansen: And if anything, what Mr. Gerhardt has outlined here is the same information that we would move forward with on any project and it would help you then in analyzing whether this is the type of project that can actually be achieved in a volunteer effort. Deanna Bunkelman: Right, that's fair. Todd Gerhardt: I guess I was using that this work was supposed to be done this summer so I would have assumed that you had estimates and everything else completed. I mean you should be able to compile this information fairly quickly. And if you haven't, that would give you a good indication if this is a project that you still want to try to tackle. With the constraints that the council's put on your financially, have you looked at seeing can you raise that money in the neighborhood or through donations or through brick sales or whatever or however you're trying to decide how you're going to fund this thing. I mean to think that you're just going to start thinking about that now is really kind of late in the game I would say. Deanna Bunkelman: And we've been thinking about it all along. Todd Gerhardt: Okay. Deanna Bunkelman: That's why we've been contacting the universities and the colleges and just all the resources that are out there as far as the different programs that they have. Mayor Jansen: I think maybe summarizing some of that effort would be helpful for staff to be able to see exactly the progress that you are making. And maybe be able to give some input to that but then as you're pulling together your materials and being able to see if you can get some of that donated, I think is also an important step. Councilman Peterson, did you have any questions or comments for Deanna? .- Councilman Peterson: No. I think the real issue is already summarized. You have to really look inside yourself and your group, can you raise enough money because we're already formally said we're only going to spend this much money so if you can tell us that chances are we can't raise that money, then it's better for the community to take it down. So I mean that's why part of the reason why we're pushing you a little bit harder because it is better that if there' s a 2% chance that you can get the money then we should take it down and move ahead with other alternatives for that site. So again we're optimistic we want to make it happen, but within those parameters. Deanna Bunkelman: Yep. Mayor Jansen: And we don't want to send you away discouraged. We certainly understand that you need time to pull these things together and it will take you time, but I think just maybe being able to come in and share with the city manager, Mr. Gerhardt what progress you have made and what the plans are and again it can be more of a joint effort to see if everybody is on track as to where we're going and what we can accomplish. Deanna Bunkelman: Okay. Mayor Jansen: Any other questions for us? Deanna Bunkelman: I don't think so. Do you have Ed? No. City Council Meeting - October 8, 2001 Mayor Jansen: Okay. Councilman Ayotte: Thanks a lot. Counc~ Peterson: Thank you. Mayor Jansen: Appreciate that. Is there anyone else, while we're talking about this that would like to make any comments? I would just ask that we maybe hold those to 5 minutes or less. I would certainly be willing to open up the microphone. Okay. Otherwise FI1 bring this back to council. Comments and direction on this project Councilman Peterson: I think the city manager's r~.~rnrnendatioI1 is succincL Mayor Jansen: Okay. CouncilmanAyoue? Councilman Ayotte: No other comments Mayor. Mayor Jansen: Okay. I too would support the manager's recommendation on this and just ask that the community volunteers pull together that information. Again Deanna we certainly appreciate, the effort that you're putting in and thank you for bringing in those renditions. It's encouraging to see what that building could potentially look like were the project to be able to go ahead as you would like to see this happen, so thank you. With that, Mr. Gerhardt do you need a motion on this or do you have clear direction? Todd Gerhardt: No. Mayor Jansen: Okay. Thank you. vacation of a driveway easement ... So moving on on the agenda. -Under public heatings we have Conrad Fiskness: Could I make visitor presentation? Mayor Jansen: Oh, I'm sorry. Certainly. Conrad Hskness: Mayor Jansen, Council me~. I'm Conrad Fiskness representing the Riley- Purgatory-Bluff Creek Watershed District here tonight of which I'm president and also the representative for Carver County. Mayor Jansen: Welcome. Cammd Fiskness: Thank you. Mayor Jansen: Sorry I moved ahead so quickly. Conrad Fiskness: You've got work to do. Following up with the discussion I had with Mr. Gerhardt and Ms. Haak at the tour last month I promised him that I would do what it took to start getting the petition that the city submitted to us for the basic water management project that came out of the Bluff Creek Task Force. And just to recap for I think some of the people here, or probably any of you weren't even around when that all transpired. That corridor study took place in the mid 90's and there was a petition City Council Meeting - October 8, 2001 received from the city on June 4m of '97, which at that time the city signed it, requesting us to go ahead and prepare the feasibility study for this project. Turned out to be a fair amount of work. The work that was done for the city in preparation for that task force covered a lot of land use and that type of decision but there was a lot of hydrology work that had to be done for us to be able to address the water resource related issues, and that took some time. So we did not get that submitted uritil January of 2000 for comment by the city. Now to date there have been no comments received. At the time, and I have to apologize here. I was under the erroneous perception that we couldn't do anything further until the city's comments had been received. I have been since informed that that is not the case. We can move onto the next step which is submitting the feasibility study to the Board of Water and Soil Resources and the Minnesota Department of Natural Resources for review and comment. We can begin that process then without receiving comments from the city. NOW the comments that were received from BWSR as it's called, and lVID~ within 30 days after receiving the report, we would then schedule a public hearing for the project and we can do that no sooner than 35 days after the comment period of expired. Then we would give notice of the hearing in official publication district and each property owner that could be affected. At that public heating a description of the project would be presented. Comments would be received from BWSR and MDNR, or they're made part of the record. The city would make a presentation of their support or non-support of the project and then comments from the public also would be received. At any time the city can withdraw the petition request and withdraw their support of the project. However that's a very big if that comes along with that. If the city should do that, then by virtue of how these basic water management projects work, and the contract that was signed by the city, the city becomes responsible for all costs incurred to date. That cost at this point in time is $194,000. But assuming that the city would continue to support the project, the hearing would be closed and different comments would be allowed for an additional 10 or 15 days. Then typically at a regular meeting with the board would discuss the, consider the information. Discuss the comments submitted and determine if the project is of district wide significance. If so, then the board would authorize the preparation of whatever construction'documents that are necessary to get started and we would start moving, obviously we'd do this all in concert with the city. And any costs that have been incun'ed to date would become part of that basic water management project. The amount of money and the little bit of time had transpired but I'm checking today with our staff. The project in total would be about $2.8 million of which the district's funding capability would cover 1.7. And then the city portion, and this can be spread out over a long period of time. The guidelines for the funding capabilities are anything that's water resource related, 100% of it will be paid out of the levy that we can put through. Anything that's an amenity, for example trails, that type of thing, 50% of it is covered by our capability and then land purchased is 25% is covered. Now the district in the early 90' s purchased the piece of land down at the mouth of the Bluff Creek. Right where it comes under that big railroad crossing there, and we're holding that with the idea that that's going to be transferred to the city. That probably should be done soon because, before something, the right person gets the clever idea that they should build a home for wayward and worn out watershed managers on the site. So we want to get that transferred to the city. I think that that's really probably all that you need to know tonight other than we'd like to get the process going. If the city wishes to make comments, we'd encourage you to do that. If you'd like to have us come in and do a work session with the staff, with the council, we have done that once but I think the council is just about 100% new since we did that. So we'd be more than happy to do that to bring everybody up to speed and it's, the opportunity because it is really a pretty good time. We've had 3 or 4 of these basic water management projects thus far. Minnetonka. Eden Prairie's had two. The last one at Eden Prairie was the Purgatory Creek Recreation Area. That' s behind the Flagstaff. There' s a lot of work to be done but that project has been ordered for a long time. The money has been accumulating and that is basically funded and so we could slide into the next basic water management project and there would be absolutely no impact visible really to the voters at all. And you need to be aware that the levy that we can put on is 10 City Council Meeting - October 8, 2001 not just for Chanhas~ .... entire watershed district and that's about a 9 billion dollar tax base. So it beco~ rather minimal for an individual parcel. Mayor Jansen: Sure. Conrad l:rtskness: So if you've got any questions, I'd be happy to answer them but we are putting this on the front burner now to move ahead. Mayor Jansen: Okay. Thank you for bringing it to our attention this evening. Mr. Ger~ should we be scheduling maybe a conversation between yourself and the watershed district as far as getting on the same page with the project and comments? Todd Gerhardt: Yeah. I would schedule a meeting with Lori Haak, myself, and our Community Development Director and get this as a part of our capital i ,mprove~t plan so we can include funding for this year. Mayor Jansen: Okay, and then bring it back to council for a presentation when you feel appropri~. Todd Gerhardt: Yeah, as part of the capital i .mln'ovement plan you'll see it this year and it's a project that has been on our books for a while and we want to get going on it. I know the council's talked about it in the past so, and when Conrad mentioned it to me'that he thought that he could get it going for this coming year I was really excited to see what we could work together. Conrad Fiskness: We're ready to go. Mayor Jansen: Very good. Thank you. We appreciate that. Conrad Niskness: Thank you. Mayor Jansen: Thank you. David Sebold: Is this also for citizen input? Mayor Jansen: Yes. Anyone else who would like to address the council on city business is welcome to approach the podium and state your name and address for the record. If we could maybe just keep it to 5 minutes we would appreciate it. Thallk you. David Sebold: Sure. My name's Dave Sebold. I live at 7470 Tulip Court and I have 4 other neighbors here with me. We're from the Windmill Run neighborhood which is across from the Sugarbush Park and a little over a week ago we had a u'affic accident that involved a fatality at the crosswalk at Sugarbush and right across from our development. Mayor Jansen: I know you've had numerous communications with the city on thia and we certainly appreciate your involvement with us on this. David Sebold: Yeah, Paul actually, we're communicating with him through c-mail and through staff and yourself have been very responsive but we felt it would be good to come here in person and just state that we are a little, we are concerned about that accident. It was right at the crosswalk. It did involve excessive speed probably by the driver. At least we, what it says in the paper about it. And we'd 11 City Council. Meeting- October 8, 2001 appreciate the city' s help in looking at maybe providing some sort of flashing light on the pedestrian walkway. Consider reducing the, having the County reduce the speed on G-alpin. It's 50 miles an hour through there. This particular accident was a car coming southbound over some hills and there is kind of a blind spot going that fast at a pedestrian area, where a lot of people don't, I think by state law they're supposed to stop. Very few people do other than neighborhood people stop at that crosswalk. A lot of kids go back and forth to that park and then I'm sure that Galpin probably had some sort of improvement plan over the next few years and would ask that the city look at that improvement as to how it could, we get a lot of through traffic there that maybe shouldn't be them fight now and again maybe make it not so attractive for that through traffic to come through Galpin. Reduce speed. Maybe a few curves in it. In addition there is a trail that goes along Galpin that is really, I nmm it's a great trail. It's used by a lot of people in the area. That speed, with the shoulders on that road, if a car would get onto that shoulder they would go off into that trail. A lot of potential problems there and again we'd appreciate the city's help in looking at those issues. Thank you. Mayor Jansen: Okay, thank you. Actually we had scheduled to get an administrative update under Administrative Presentations but maybe since we do have residents here and it's been brought up as an issue, if you wouldn't mind maybe going ahead and giving us that update as to the progress that has been nmde on this. Teresa Burgess: Certainly. I've had conversations with Carver County Deputies and also with Carver County, the County Engineer's office. We have received a copy of the report from the deputies from the accident. We have not received all of the information as it is still partially under investigation. However the estimates of speed are 90 miles or greater. Obviously since the driver did not survive there is no one to confirm that, but judging from the skid marks and information from the neighborhood they are estimating approximately 90 miles per hour. It-is a 50 miles per hour speed limit. We put out traffic counters last week after the accident to evaluate what would happen if we were to go to MnDot and request a speed study. Speed limits areset by MnDot. They are not setby the County or the City. and what they do is they do a speed study to determine how to set that limit and council members, if you've picked up your mail you'll find in there a brochure. We have those available for the public as well. We are out of the brochure that the council members received but we have another one that has the same information. It's available in the engineering department. It's also available on the interact and if someone is interested, I don't have the web site in front of me but I would be happy to supply that to anyone. You can e-mail me directly or you can call me and I'd be happy to supply that if you'd like to look at it on the interact. We also have them in the office. You can stop in and pick up a paper copy. My e-mail is on the city web page. If you want to go to the city web page, you can click directly to it and I will send you back that link. The way that MnDot sets those speed limits is they go out and check to see how fast people are actually driving. The philosophy that MnDot uses is that 85% of drivers are driving at a reasonable speed. They know how fast they should go based on not the speed limit but based on the geometries of the road, what' s on the side of the road. So they go out and they do a traffic count and a speed study and look to see how fast 85% of the drivers are going and based on that, that's the speed limit. Now there's a lot of discussion in engineering circles on whether that's a good idea or not, but that is the way MnDot does it right now. We did that traffic study and what we found is that we're having approximately 12% of the drivers above 50 miles per hour so we're right in that 85% percentile are driving 50 miles per hour or less. So that's about what MnDot would set that speed limit at if they were to follow that normal operating procedure. The Carver County Engineer has already requested prior to this accident a speed study of Galpin and several other streets within the county that are controlled by them and the two that are in Chanhassen, Audubon and Galpin, are still waiting to be studied. Obviously with the state workers strike, that has been delayed. However they will be looking at those two streets and evaluating speed limits. Carver County Engineer and I discussed at length how he believes that 12 City Council Meeting - October 8, 2001 speed limit should be set and it is not in keeping with the MnDot standard. He would like to also see it lowered. However he cannot force that issue. It is a MnDot deteaxninatiom He is continuing in discussions and pressuring for a lower speed limit. He will continue with that. Trying to get that speed ' limit down to what he feels is reasonable. Chanhassen, I have expr~sed to him Chanhassen support for his efforts and we have already, at this point, done a resolution when he initiating that study stating that support. It was a previous council. However, this council has stood behind those discussions and I've informed him that this council would continue to support the resolution and I would be happy to bring another resolution forward ff he wants one. He feels comfo~ble with the original .one. At this point we've also talked about the possibility, what happens ff MnDot continues with the 50 miles per hour zone? We have some options. The first one is obviously enforcement. The shefiWs department would continue to ticket speeders and would try to get additional enf~t effort out in that area. We are limited on the amount of enforcement that we have in town so we would have to work with them and make priorifization. The next issue would be ff we have enough support to look at it as a potential traffic calming issue. If we want to pursue those type of things. And then finally, Carver County has brought up the issue, this road is designated for future mmback to the city from the county. Then become a city road. We still can't change the speed limit but we can do some different thin~ that make that road calmer for driving. There's some traffic calming measures that Carver County cannot do that we can. We can make it an urban section with curb and gutter that causes people to slow down. We can do some landscaping issues that calm it down. At this time what I've informed Carver County is that until we get Highway 101 addressed we really don't have staff time to be addressing a mmback on Galpin so we might as well let the MnDot speed study nm it's course. See what they come back with. Continue to pressure MnDot to lower that speed limit. I do want to caution both council and the pubH6, studies have shown and that MnDot brochure reiterates it, adjusting speed limits does not adjust driver behavior. Drivers, they've taken and increased speed limits as much as 20 miles per hour and lowered them as much as 20 miles per hour, and the maximum they saw for average drivers was a 1.5 mile per hour adjustment in speed. So drivers drive what is comfortable and in their perception appropriate for a' .roadway. They don't drive necessarily the speed limit. You do have a few people that do just drive because that' s what it says. But most of us drive what's appropriate. We drive what feels comfortable and what feels appropriate. So I want to caution people. Just c. hanging the .speed limit does not change driver behavior. There's a major re-education process trying to get people to slow down to those proper speed~. Using enforcement. Using information out to the public. But Carver County has already initiated that and we have expressed our supporL Mayor ~Iansen: Okay. Fm going to nm into a little bit of a time crunch this evening. We are going to unfortunately lose Councilman Peterson at 8:00, at which point we will have to close the meeting because we will not have a quorum at that time. So I would like for everyone who is here on this issue to be able to maybe get some more information from staff. The meeting one way or the other is going to close at 8:00 and I'm sure if you've got questions for Teresa, those can ~y be posed and I'll make myself available once we close the meeting, and I won't volunteer Councilman Ayotte but I'm sure he would stick around too to have those conversations. So if you don't mind, we do have one public hearing that was actually published. Is there anyone here who is actually here for agenda item number 4 specifically? Which is that vacation of the driveway easement. Okay. Is staff going to be okay ff that ends up pushed off or do you need that accomplished this evening? Teresa Burgess: I would like to get that accomplished. Even though no one's here to speak on it, we still need to hold the public hearing or else we'll have to re-notice. That's e~ive for us to do that. Mayor Jansen: Okay. 13 City Council Meeting - October 8, 2001 Roger Knutson: Mayor? What you can do, if you choose to, is open the public hearing and then continue it to your next meeting. That satisfies the requirement. If you open it and then continue it. Todd Gerhardt: We need 4/5 on this? Roger Knutson: Yeah. Mayor Jansen: Oh, you do need a 4/5 anyway. Okay. Roger Knutson: You can just take your 30 seconds to open it, continue it. Mayor Jansen: Okay. Teresa Burgess: I'm sorry Madam Mayor, I didn't see. Was there anyone here to speak? Mayor Jansen: No. On the vacation of the driveway easement? Audience: No but... Mayor Jansen: If you'll let us take care of this one I would appreciate it. Thank you. Teresa Burgess: If we could hold the public hearing and then table the council motion, then our public hearing is taken care of and we don't have to m-notice the public hearing. Mayor Jansen: Okay. Is that acceptable? Roger Knutson: Sure. YOu can even hold the public hearing or open it and continue it. Both of them, either way you don't have to re-advertise it. Mayor Jansen: Okay. If everyone will just bear with us so we can take care of this one technicality, I would appreciate it. PUBLIC HEARING: VACATION OF A DRIVEWAY EASEMENTi 8175 HAZELTINE BOULEVARD~ CITY OF CHANHASSEN. Mayor Sansen: If I could, I'm going to open the public hearing on agenda item number 4. Vacation of the driveway easement, 8175 Hazeltine Boulevard. If there' s anyone here to address that issue, if you would step forward to the podium, now would be the time. Seeing no one, I will close the public hearing. As far as the council motion on this item, we need a 4/5 vote so if I could have a motion to table please. Councilman Peterson moved, Councilman Ayotte seconded to table the vacation of a driveway easement at 8175 Hazeltine Boulevard. All voted In favor and the motion carried unanimously 3 to 0. Mayor Jansen: The others I think can probably wait. So I apologize for jumping off of the visitor presentations. I believe there was someone else who had something they wanted to discuss under visitor presentations and we're certainly still open for that. But we will be closing the meeting at 8:00. And I apologize for that. 14 City Council Meeting - October 8, 2001 Deb Lloyd: Fll be quick. Deb Lloyd, 7302 Laredo Drive. I just had a question and that was if we went to new business, would the public be able to speak? Mayor Jansen: If we get to that item, yes. Deb Lloyd: Thank you. Mayor Jansen: Sure. Is there anyone else who would like to address the council on any city business issues? Please step to the podium and state your name and address for the record. Okay. Othm'wise I am now closing visitor presentations.. mGHWAY 101 TURNBACK PR0,IECT UPDATE~' PRO~E~ 97.12. Mayor Jansen: Teresa, if you don't mind, which would we like to do first? The ~hway 101 turabaek update. I don't know that we can go through the amendment in 5 minutes council. Okay. Todd Gerhardt: You could amend you agenda to move it up if you wanted to. Mayor Jansen: Okay. I don't know that we will get through the new business items so shall we go ahead with, I'm throwing it out for what you would like to hear this evening in 5 minutes. Okay, Teresa why don't you go ahead with the unfinished business, the Highway 101 turnback project alii_ ~t_e. Thank you. Teresa Burgess: Unfortunately the Highway 101 project has been impacted by the state strike. The staff 'has completed the traffic counts that were reques_ted by MnDot. We have supplied that information to MnDot and also to the council. That information is in it's raw format. It has not been digested so that means that it's just a computer printout, ff someone has interest in the public, we'd be .l~t, py to sit down and discuss it with them, but to just mail it out, we're not comfortable..with that .bega. ~nm it is undigested. It's just a computer printout. And we want to be able to explain-what it says to someone ~. 'f0re we send it out and they try to read it themselves. At this point the traffic counts do look promising, however MnDot will be doing that review and will be making the final determination if the road meets the level of service D. That probably will not take place until a couple of weeks after the state strike ends. Right now MnDot is using their high level managerial staff to fill in for those people that are out of the office and so they are stretched pretty thin over there and this is one of the projects that is not high priority at the moment. Mayor Jansen: Any guesses on the length of the strike? Is anyone speculating at this point? Teresa Burgess: I have not heard any speculation on length of the strike. We are feeling it here in Chanhassen. I know Councilman Labatt had asked me earlier. It is impacting Highway 5. It is also impacting Highway 41 and 7, that intemection. A number of other unions are refusing to make deliveries of materials to those sites in respect of the MnDot strike. We do have inspectors from MnDot out there. We-have city inspectors on both projects protecting city interests, but there are some i~ts'to those projects. We're also having some communication issues as we try to discuss project issues with MnDoC It's difficult to get a hold of someone. They're doing their best and supervisors are very undemanding what's going on and we've also had conversations unofficially with a number of the people that are on strike and they understand these projects have to move forw~. And they support that but they need to address their issues. Right now we have chosen not to state a position and we have chosen to stay out of the discussions so we're not getting some of that information how long. 15 City Council Meeting - October 8, 2001 Mayor Jansen: Okay. Alright. Any questions for staff on this project? Alright. Thank you for the update. As far as moving on to new business, I don't see us getting that accompli.shed in 5 minutes so why don't we table. 'Is that appropriate for us to table agenda item 5.5? CONSIDER AMENDMENT TO CITY CODE TO PERMIT ONLY ONE DRIVEWAY AI~CESS PER LOT. Mayor Jansen: If I could have a motion to table please. Councilman Peterson moved, Councilman Ayotte seconded to table this item. All voted in favor and the motion carried unanimously 3 to 0.' Mayor Jansen: With that, this will be a very short meeting. Thank you for coming this evening and can I have a motion to adjourn? Councilman Peterson: So moved. Councilman Ayotte: Second. Mayor Jansen: I'm sorry. Todd Gerhardt: Before the 3 of you leave. The library committee had asked me to ask you if you have a problem with them soliciting teenager input on how the teen portion of the library-would be laid out, designed, and what other elements they would like to see incorporated into the library. And the design team wanted me to get your input on that. If you had a problem if they solicited the input of several teenagers for that. Mayor Jansen: It's been a conversation that we've had even since the needs' assessment as far'as getting their feedback on that area but we certainly didn't want to cause any surprises for council as that moves forward. Councilman Peterson: Seems totally logical to me. Mayor Jansen: Okay, great. Councilman Ayotte: Thanks. Councilman Peterson moved, Councilman Ayotte seconded to adjourn the City Council meeting. All voted in favor and the motion carried. The meeting was adjourned at 8:00 p.m. Submitted by Todd Gerhardt City Manager Prepared by Nann Opheim 16 CHANHASS~ PLANNING COMMISSION REGUI.AR M~.~.TING OCTOBER 2, 2001 Chairwoman Blackowtak called the meeting to order at 7:00 pan. MEMBER~ PRF~ENT: Alison Blackowiak, Bruce Feik, Uli Sacchet, Deb Kind, LhAnn Sidney~ and Rich Slagle PUBLIC PRESENT FOR ALL ITEMS: Serry & Janet Paulsen Debbie Lloyd 7305 Laredo Drive 7302 Laredo Drive CONSIDER AMENDMENTS TO ~ CITY CODE CI.ARWYING ~ PROC~r~-$ FOR ADMINISrRATIVE ~RIBD~O~ · . Kate Aanenson presented the staff report on this item. Blackowiak: Commissioners, do you have any questions of staff~ Feik I have one quick one. In the second page, i.tem (c) which says that the, third '.line ..down, thim?s 30.. days for the applicant or the city attorney to file doctunents. And the final line states that the applicant to file would be cause for revoking. In my mind those seem to conflict a little bit Am I missing son~ .there? If the applicant or the city attorney shall file the docs, why would the applicant-be penalized if the city attorney didn't get it done in time? .. - .. Aanenson: Well I guess. Feik: I mean it seems a little. Asnenson: If you want to put down failure on the city's part to rec. c~ it. Feik.- Well if the city fails then you shouldn't penalize the applicant or the petitioner. Aanenson: That's fine. What language were you thinking? Feik: Well just anything that would clarify that. You know failure of the applicant to, if applicable. Something to clean that up to so there's not a mistmderstanding down the road. That's all. Aanenson: Okay, that would work_ Blackowiak: Or even Kate maybe failure to comply. Planning Commission Meeting- October 2, 2001 Aanenson: Right, and just take out applicant. Blackowiak: Out of the applicant. I don't know if that's exactly what you said. Feilc It would work. It just solves'the problem That was it. That's all I have. Blackowiak: Okay. Deb, questions7 Kind: Yes. -The language that we're striking out it.says if the new and residual parcels meet the minimum requirements of the zoning ordinance fo~ a buildable lot and are on a public street or Iyrivate street serving up to 4 lots, that language you're proposing to strike out, are we required to strike that out or is it just a good idea to strike it out? Aanenson: The city attorney's opinion was that, if we were challenged, that that would probably be not defensible. Again the state law allows you to subdivide a portion of your lot. Or not subdivide but take a portion of your lot and add it to another. So if by doing that and we apprise you of the fact that you're making a non-conforming lot, the state law allows that. It's a loophole in the state law. Unfommately that's the.way it works but we always apprise people, you may be creating a non-conforming situation. That's why we want to stamp those before it happens to apprise people of the situation of what the actions that they're taking. But because that's in place and you're not creating subdivision, there is no criteria because you're not doing a subdivision. There is no criteria to say you have to have certain qualifiers because basically if they want to sell a portion off by not c .reating a new lot they can do that. But we always feel that we should apprise them of that. Kind: If we left the language in it would be discouraging, the creation of non-conforming lots. Would that be a good reason to leave it in? Aanenson: Sure. I guess if you feel strongly about leaving it in, it'd be my recommendation that you forward that to the City Council saying we would like some, to leave it in, if it does, in your opinion, may discourage somebody. And then we can let the city attorney addrestt that to the council if you feel strongly about that. ' ' Feik: But it was recommended by the city attorney to take that language out? Aanenson: Correct. Feilc Thankyou. Kind: I see no reason why you would change his opinion. Aanenson: Well he can maybe address it to the City Council too. Kind: Okay. Blackowiak: Okay, any other questions? Kind: No. Blaekowiak: Any questions down here? Uli? Planning Commission Meeting- October 2, 2001 Sacchet: Yeah I do have a quick question. In the text you add it over the. previous time we looked at it Kate it says, because exemption is not a subdivision you s_a_dress that and it speaks regarding access. Would likely not be legally defensible. The word access confused me a little bit. I me. an am we saying that any restriction in the context as Deb just brought it up? Aanenson: For example, if you were to take a portion of your lot, add it to another and you've made your lot now, you have to have 90 feet of frontage and you've made it less than that. Or take someone else's driveway. I mean there is no qualifiers. You're not subdividing. The only way you can place the ntles on it, it says the legislative action of subdividing a piece of ~ so you can't say, when someone comes in for us to review those, we cannot say you have to have access onto a public street If you look down further in the subdivision regulations where you're doing a metes and bounds split and you are actually doing a subdivision, it says you have to have access on a public street, which is our criteria. If someone comes in to subdivide then you go through those steps to say you need so much Square footage. You need an access onto a public street. Then we go through that criteria but on this circumstance there is no criteria. Sacchet: What's confusing me a little bit is that, where do we draw the line between this administrative chop full of a couple square feet versus a subdivision because I think that's the problem we're struggling with. If somebody gives the neighbor a couple of feet because it makes a line straight or they want them to have other planting or what have you, then it's not a big deal but if they give something that it i .mpacts the size of what's left or any of that. Aanenson: I would agree with you and the city attorney's position on that is relocation of a ~ line is not a subdivision. What you're struggling is with how much and what's the impact, which we all struggle with but that's the state law. Relocation of a property line is not a subdivision and that's really what this is talking about. You're moving a property line in a different location. Sacchet: So the definition would be flit doesn't create a new lot it's not a subdivision. Aanemon: Right, that' s correct. Sacchet: No matter how teeny the remnant piece or whatever? Aanenson: That's correct. And what we do, and that's again why we've asked the county that they come through this process. We apprised them of the irt.re, lications of doing that sort of thing. If they ever want to add on, refinancing they'll ask us if it's a conforming loc Sacchet: Now what we currently have is we basically have no controls. Aanenson: That's what's in place, the same thing. Sacchet: We don't even have controls that it gets recorded pmt~ly. Aanenson: Yes we do. The only thing we're saying right now is that when it gets recorded, the thing that we're trying to change is we want it recorded within 30 days. That's the whole crux of this change. We've gone backwards and discussed, we've k4nd of brought it to full circle but the crux of this amendment is to say we want it recorded, right. Planning Commission Meeting - October 2, 2001 Sacchet: Now, and you are advising us against putting some caveat on it, that's basically the things you crossed out. A caveat that would maintain some sanity in the remnant lots. Aanenson: Right. There was some in there and it got added to with the private driveway. Sharmirt just did a blanket, put that in where that place was in and the city attorney says because you're doing a relocation of a lot line, you're not doing a subdivision, legally you cannot attach those. If you want to put those in because you feel it may discourage somebody, you want to advise the council that you think it might be a deterrent, then I think you can recommend that. Sacchet: So technically if somebody cuts their lot in half and gives the half to the neighboring lot, that' s a relocation of lot line. Aanenson: Correct. Saechet: Okay. That's my question. Thank you. Blackowiak: Okay. This item is not open for a public hearing, although we do have some visitors here tonight that I know would probably like to say something. So if you could make your comments brief, we would certainly appreciate that. Jerry Paulsen: Jerry Paulsen, 7305 Laredo Drive and I did forward some information to you. I hope that you received. It seems like the timing issue is a completely separate issue from the other issue you're thinking about. Changing a lot line and creating, potentially creating a non-conformable lot. One of the main issues here that we were contending. And the fact that, not being an attorney, we didn't see anything in the state statute that was cited that would force this issue as the city attorney is contending. And the fact that a couple other cities that we surveyed have the similar language and this city...about changing this themselves, Chaska and Eden Prairie and Shakopee and also Plymouth who we just today... The minor subdivision is, I'm not sure if that's a different issue than the administrative subdivision. Aanenson: Yes it is. Our code addresses that too. It's different. It's creating a lot. Jerry Paulsen: But ! guess our main problem is the potential of creating a non-conforming lot, whether it's 8,000 square foot or 14,000 square foot or whatever so. As I say, I think it's two separate issues. The section (c) is, seems to be fairly reasonable with the caveat that Commissioner Feik raised. Blackowiak: Okay, thank you. Kate, can you just, I see someone else is going to come up but let's say that for some unknown reason I want to give my neighbor 5,000 square feet of lot. You know whatever happens, so then my lot becomes non-conforming. I can do that. Okay. Maybe the question is, do we need to change something in our city code to prevent that? Aanenson: It's not addressed in the city code. That's state law, so it's. Blackowiak: So we can't. Aanenson: No. Blackowiak: Exceed the standard set by the state. Planning Commission Meeting - October 2, 2001 Aanenson: Correct. It's in the state law. Correct. You're exempt from subdividing. You're relocating a property line. I don't think we've ever, in my 10 years, had that happem We've had people trade property lines on a fairly frequent basis. If someone's trying to add on. Doesn. 't have enough square footage. It's pretty rare that we would have someone, I can't think of a situati'on. Blackowiak: So you can't think of a case in which it had happened? Aanenson: ...to that gross of a degree. Blackowialc Okay. That was my question. 'Okay, thank you. Come on up. Janet Paulsen: My name is Janet Paulsen. I live at 7305 Iatredo Drive. I talked to the City of Plymouth today. They don't allow splitting, taking a few feet off a lot and giving it to an abutting neighbor. You have to apply for lot division. Roger Knutson is the attorney fo~ the City of Plymouth and they'don't allow it. Administrative subdivision they don't allow at all. It has to be decided and go through the planning process like anything else. I'm really disappointed with the planning department. Debbie Lloyd: Debbie Lloyd, 7302 Laredo Drive. My question is, I guess who in the city ask~ for the change? Number one, to this code. Aanenson: The 30 day rule? That' s what we're changing. I'm not changing anything regarding the state' law of subdivisions. That is not being changed. What we're asking, the change that's he~ before you tonight is to have it recorded within 30 days. Blackowialc And that's just in an attempt to make it consistent with state law. Aanenson: No. The 30 day is to make sure that we hav~ lot'dimensi0ns accurate so they don't get, the lines don't get re-adjusted, relocated, and then 3 years down the road we find out they haven't been recorded. Blackowiak: Okay, does state law, ~s that said at all or not? Aanenson: Pardon me? Blackowialc Does state law address that at all or not? Aanenson: The recording of it? No. No. No, that's our ordinance to be more... Blackowiak: So that we have current, up to date. Aanenson: Correct. Blackowiak: Okay. Debbie Lloyd: I just find it very suspect that we're making all these changes to code without good reason. Having researched code for the one issue you're aware of, code changes or changes to the original code and any code changes took past Planning Commission's and council's a long time to administer. They weren't done quickly. And I know this one has been tabled a few times but I'm just suspect of all this stuff. And I have to frankly say I'm suspect of our city attorney. If he says one thing Planning Commission Meeting - October 2, 2001 or one city he represents it's okay for them to have that wording in there, to protect lots from being, I mean basically you're moving lot lines, fine. But when you're creating non-conforming lots,.I mean what's to say you couldn't have a 5,000 square lot in what's to be a 15,000 square foot RSF. I think there's a lot more that has to be asked here. And I'm concerned. I really respect all of you~ but I think you know an old member like Ladd Conrad who was here for 20 years might have had some history on this and frankly I didn't have an opportunity to contact him to see but I guess it's just a concern. Thank yOU. Blackowiak: Okay, seeing no one else before us, I will close the public hearing. So commissioners if you'd like to make any comments about this, now's your chance. Rich? Slagle: Can I go last? Blackowiak: Certainly you may go last. We'll start with Deb then. Kind: Okay. I guess I would like to see the language kept in there. The parts being proposed to be stricken. I don't even know how to say the word. Striked out. Blackowiak: Deleted. Kind: Deleted, thank you. Just as a way to discourage the creation of these non-conforming lots. And I guess I'd like to see that kept in. And then item (c) to me is a no brainer with changing the last sentence, deleting the words of the applicant to. Or of the applicant. I would be in agreement with that recommendation for the City Council. Blackowiak: Okay, thanks. Bruce. Feik: After reviewing this a couple of times I really don't have any concerns other than the 'one I expressed regarding item (c). I guess my personal opinion is, we've got professional staff members and city council all giving their very, various experiences and qualified opinions and I guess I'm not in a position that I would necessarily not go with the recommendation of the attorney. The staff attorney's made recommendation to strike the language. It'd be my opinion to keep it, to follow the attorney recommendation. Blackowiak: Okay, thank you. Uli. Sacchet: Well, I was ready to pass this last time and the previous time this was in front of us because it seems simple thing to me that we want to make sure these lot changes get registered within a given time period and it's hard to argue with that. The other aspect that comes into the picture, the concern that is the result of lots could end up non-conforming I think it's a valid concern as it was pointed out. It's a separate concern. Based on the research that has been done by Mr. Paulsen that apparently some other cities have similar language in their code, I would like to recommend we leave it in or we at least advise staff to present it to the council as an element that we would like to maintain in that context. That' s basically my position. Blackowiak: Okay, thank you. LuAnn. Sidney: Okay. I appreciate staff's analysis. It took me a couple of readings to get an understanding of what we were driving at and truly all it is is the 30 day notification and recording that we're after. And if Planning Commission Meeting - October 2, 2001 that is what we're looking to addinto the code, then I would think if this would help to help clarify that siw~6on, we should leave the original language in and make the fewest changes that we can. If we're only adding (c), I don't have any problem with passing this onto City Council. And I do understand that we're not creating subdivisions in this case and that's the whole point of the section. The other section dealing with subdivisions and we don't have 'anything to do with that. I have no problem with that he advised that we want to leave that original language'in there. Just add section (c).' . . Slagle: I guess my question would pertain to what's just come up through the public discussion in that if there are cities close to us who have what I'H call verbiage that addresses this, or some parts address it, is staff saying that that verbiage is really to discourage non-conforming lots or do those cities, and now including Plymouth which our own attorney it sounds like represents. I can't confirm that. Is that to discourage non-conforming lots or do they believe legally that they can' enforce people not to do that? Do we know7 Aanenson: Well we've mixillg a few things. Slagle: Well I understand. Aauenson: Yeah, I mean let me just clarify first though. Subdivisions ~g a new lot. What I'm looking at for Plymouth is a subdivision regulations. Subdivisions creating a new lot. That's a separate track that we're talking about. We're talking about relocation of a pr0perty'line and I think that's been some of the confusion. We're not creating a new lot. I'd be happy when it goes to City Council, if you want Roger to cite the Plymouth nde, compare the two, I'd be happy to do that as Part. of the staff report when it goes to council. Slagle: Actually I'd like that. Just when it com~ up to council if there can be some short discussion on what the neighboring cities are doing and.maybe his observation as to why they're doing it. That's all I -': would ask. Otherwise I think it's fine and I agree that it sort of goes back and forth between the number of days and from the code but it just raises questions I mean I think to the average person gosh, you know. That's all. Blackowiak: Okay. And I pretty much agree vath my fellow commissioners. I think'I Would like to see' that deleted section remain in, or at'least a note or an aside to council saying that Planning Commission for the most part felt that it should be left in so they would understand that. Whether it's defensible or not I don't think is our issue right now. I think our, or at least as I see it, our goal should be to try to get the strongest ordinance possible and if leaving some language in might discourage people from, you know they might not even go there. Then maybe we should consider thaL And again as I see this~ it's a housekeeping issue. Just making sure things are recorded properly. I can't see that too many people would try to make a non-conforming lot but I would certainly like to discourage that and maybe that's something we need to look at Kate. I don't know if we can or can't do that but. Aanenson: I asked that question and again that's state law but I'll be happy to have Roger cormnent On that The rationale for that. Blackowiak: We have to go lobby huh. Okay. Alrighty. Well with that I would like a motion please. Sacchet: Yeah Madam Chair, I'd like to make the motion that the Planning Commission recommends approval of the amendn~nt to Section 18-37, Exemptions as presented with the change to not delete the Planning Commission Meeting - October 2, 2001 strikeout portion in Section (a). And the change in wording that, if you can refresh my memory of what you said, that it makes sense. Kind: The last sentence of paragraph (c) should read, failure to comply shall be cause for revoking the city's approval. Sacchet: Come again7 Aanenson: Just take out the word applicant. Saechet: Oh, okay. Okay, yeah. Including that. That's my motion. Blackowiak: Is there a second? Kind: I'll second it. Sacchet moved, Kind seconded that the PLanning Commi~sion recommends approval of the amendment to Section 18-37 Exemptions to read as follows: Section 18-37. Exemptions. (a) The zoning administrator shall certify that the following conveyances, known as administrative subdivisions, are exempt from platting if the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public street or private street serving up to 4 lots. The applicant shall furnish the city a survey prepared and signed by a registered land surveyor for review: 1) Dividing a platted lot to add a portion of the lot to an abutting lot; 2) Dividing a metes and bounds parcel to add a portion of the parcel to an abutting parcel; 3) In areas outside the urban service area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance. And (c) Upon approval of an administrative or metes and bounds subdivision, the city shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of such recordings. Failure to comply shall be cause for revoking the city's approval. All voted in favor and the motion carried unanimously 6 to 0. PUBLIC HEARING: REQUEST FOR SITE PLAN APPROVAL FOR TI-W. CONSTRUCTION OF A 20~772 SQUARE FOOT OFFICE BUILDING PROPOSED TO BE CONSTRUCTED ON THE NORTHWEST CORNER OF HIGHWAY 5 AND DELL ROAD~ ON PROPERTY ZQNED IOP~ DELL PROFESSIONAL BUILDING~ MOUNT PROPERTIES. Planning Commission Meeting - October 2, 2001 Name Add~ _re~ Hoa & Hung Trinh 18274 Coneflower Lane, Eden Prairie Sharmin AI-Jaff presented the staff report on this item. Blaekowiaic Okay, thank you. Commissioners, do you have questions of aaff~ Rich, can I start down with you? Slagle: A couple questions. This right-in/right-out. I'm assuming you're going north down to the turn, or how? 'Go ahead. Sweidan: Madam Chair, Planning Commissioners. Actually they cannot go from there to the north because there's an island in the road. Slagle: ...I'm saying if heading westbound on 5 and you take a right, go north on Dell. Sweidan: So you can come from there north towards south and in right to the entrance. Feik: You're coming off the 77~ Street~ If you're going north on Dell. AI-Jaff: You turn on 77t~. Aanenson.- Your question is whether or not they would do a U-turn $1agle: Correct Aanenson: As opposed to coming down and coming up this way. Slagle: Correct. " Saam: What would happen, and with the amount of traffic on Dell Road, you hope somebody wouldn't try that but it could happen. Aanenson: Could it be posted, No U Tm'ns? Saam: Yeah. That's a shared road. Chanhassen owns half. FAen Prairie owns half so we'd have to coordinate with them to put up a sign. Slagle: Because basically what we're assuming to get into the building, that they're actually going to head south on Dell. Aanenson: Correct. Slagle: Okay, and that will be, if you remember there's that neighborhood. You go underneath the railroad tracks and so I'm saying, my guess is that there's going to be a lot of people that are going to work here, are going to come from eastbound, or westbound 5. They're traveling westbound. They take Planning Commission Meeting - October 2, 2001 a right on Dell to go up but they can't take a left because of the island. Somehow they've got to get back around. Blackowiak: Yeah, they'll just turn left onto 77"`. Go on 77"` for a little bit west and then take another left. Aanenson: 77"` Street and come back into here. Slagle: Okay, so there's an entry on the north side. Sweidan: Yes. The road is there, 77"`. Slagle: Yeah, I know the road's there but your entry is then on West 77"'. Okay, thank you. Blackowiak: Okay. LuAnn, questions. Sidney: Just questions for the applicant. Blackowiak: Okay. Any questions of staff Uli? Saechet: Yeah, I do have a bunch of questions. Not too many. In the report it says the plan falls to show trash enclosure location, but it seems that I have seen something for trash on the blueprint so I wonder, do they need more or what's the scoop about that? Aanenson: Maybe the applicant can answer that. Sacchet: I'll ask them when the applicant. Blackowiak: We'll have the applicant, okay. Sacchet: Okay, that goes to the applicant. And then, hopefully this is the entrance. Physical entrance. Make sure I state this correctly. Where the city starts. I don't know where it's being designated anything like a gateway or anything like that but it's physical right at the city start. Has there been any consideration to that fact in this context? Aanenson: Not any more than we did on the other side, the north side. No. Sacchet: Okay, so it's balanced. Aanenson: It's being treated equally, yes. Sacchet: And with the setbacks, if they're doing the screening and the berming they're fine with what they're proposing? Aanenson: Right. There was recommendations for additional landscaping and modifications to that, which they're in concurrence on. Sacchet: And it accommodates the Minnegasco with all the things on the south? 10 Planning Commission Meeting - October 2, 2001 Sacchet: Now one thing I'm still a little bit unclear about is the city has a landsca~ easement over the south_ East and southeast comer of the site. Can you help me out a little bit understanding what actually- Al-SafE When the subdivision in '94 took place we requested the easement. 'Part of it' has to do with a monument sign basically saying Welcome to Chanhassen.' The landscape easeme~ language does not allow the construction of any signage within that area. Sacchet: So with giving up that easement be giving away to possibly have an entry sign, Welcome to Chanhassen? Aanenson: Maybe I can give you a little bit more' context to th~ At the time that this was extracted, when the subdivision came in, there was, the city was undertaking a discussion of putting monuments at each comer and it became very detailed and very obstructive and we went through a lot of different iterations of what it should look like and then we went, kind of came back full circle and said isn't really what we want to say is that we're about kind of natural elements. More trees. More landscapi~ and the city moved away from actually doing that. Again on the north side we didn't put anything in except for the landscaping. We went through that same discussion with Arboretum Village. Kind of less is better sort of thing. And so when it was extracted, that's when we were going through the exercise. The City Manager's taken the position that that's not something we're going to pursue. An enlran~ monument at this location. Again they're desirous to put landscaping in that really more represents the city of Chanhassen and that's some of the recommendations that we've added too. With the vacation of that which the City Council would respond to. Added 'the landscaping in instead. Sacchet:. So at this point we are proposing to vacate. I know that's an item that's not before the Planning Commission. Blackowiak: Right, we don't have to worry. Sacchet: So we don't get involved with that? Aanenson: No. Sacchec Alright. Yeah, that's my questions for now, thanks. Blackowiak: Okay. Deb, questions for staff7 Kind: Yes. Maybe you brought this up in your presentation while I was fumbling around here so I apologize if you already talked about it. The design stan~ that the City Council recently approved, I'm assuming do not apply to this project. Aanensom The design standards? Kind: Yes. 11 Planning Commission Meeting - October 2, 2001 Aanenson: Correct. They haven't been published yet. It takes a few days alter, actually a few weeks after it's been signed by the Mayor that they actually get published. So while they've, we gave them a new design standards, and they've worked very closely with those, they're not in enforce yet. Kind: The reason I bring it up is the EFIS material in our design standards is considered an accent material, and I'm, there's heavy use of it on this project. I just want to point that out. I also had a couple engineering questions. The drive aisles need to be widened to 26 feet. That's one of the conditions of approval. And it's really just one drive aisle that's affected. The rest of them are 26 feet. If the applicant were to simply designate one of the drive aisles as narrower, 22 foot wide as a one way, would that solve their problem? Sweidan: As to the specifications, even if it' s one way it has to be 26. Saam: Actually no. We didn't talk about that before the rneetiiag. No, if it's one way, Sharmin and I discussed it actually before the meeting, it could go down to I believe, is it 20? Al-Jar-f: 20. Saam: If it' s 90 degree angle parking. It depends on the angle of the parking. I think we may have offered some other suggestions. If they go down to a 45 degree angle, then a one way drive aisle width could be 13 ½ feet I believe in width.. Kind: So perhaps the condition should be restated that it needs to comply with city ordinance and work with staff. Saam: Sure. It doesn't have to be 26. The way they show it with 90 degree parking, it does have to be 26 but sure, it just has to comply with code. Kind: And my other concern was, if they did just simply widen that, it seems reasonable to me that they would probably lose some parking spots, and then they would be below what's required so it's good I think to give them some alternatives. Okay, and then signage. No U Turn I think is a good idea. Another one that I think, that will be needed is one way sign posted at the exit on Dell Road. Saam: Good point, yep. We'll do that. Kind: Put that on your little list, to do nst. I'm assuming that's the City's responsibility? Saarn: Yes. We usually do that. Our street maintenance crews do that. Kind: And then Sharmin, the discussion about the natural gas lines, you did not have a condition for that? Do you think that that would be wise to include that as a condition? AI-Jaff'. Correct. We do intend to work with both the applicant and Minnegasco. Kind: That's it. Blackowiak: Brace, questions? 12 Planning Commission Meeting - October 2, 2001 Feilc. I had two. That are left I should say. On page 9, at the botwm of the page, item (e) where we talk about that, you will need a 100% screening provided 5 feet above the adjacent parking loc I'm assurr~g that was ~ddressed in item 3 of the recommendations7 Where we talk about the 3. AI-Jaff: Yes, correct Feik: So we're not requiring 5 foot berm, we're only requiring 3 to 4 feet? How do We r~c~cile those' two? Al-Jaff:. If you combine the landscaping with the berm you should be able to achieve, I think that's what our intent is. Feilc So when we say 100% screening, if they use shrubs. Feik: That the leaves go off in the winter time and it's still, it doesn't provide screening in the winter time, that's still 100%? I'm trying to figure out how you reconcile the term 100%. That's pretty emphatic. AI-Jaff: ff you look at the landscape plan...is true along Highway Feilc And you're comfortable with it's size initially of these trees will satisfy your .requirem~ts that it's not in 20 years we'll get that 100% screening, It's today. . Al-Jaff: The shrubs in addition to the berm will give you the required height. Feik: Okay. The only other quick question I had was, we were very specific regarding the SAC and WAC charges in here but we're not specific at all regarding the park or the trail dedication fees I thinl/it is. Have you gone over the fees with the applicant and ~s he comfortable with that anmn, t? It's not. specific in here but yet everything else is. Al-Jaff: I haven't gone. Aanenson: Typically park and trail fees are paid with subdivision. So they may have been all paid. We'll check on that. Generally they're partially pay with the subdivision, the remaining with the buildings on that so. Feik: So they may not even he applicable? Aanenson: Correct We'll have to verify that. Feilc Alright I was just curious because you bre~ Am~enson: We can check to make sure when it gees to City Council that if there's fees. Feik: It's just that we were very specific on the other charges. I wanted the applicant to he fully aware that there were fees, how much they were and that they were comfortable prior to going to City Council. 13 Planning Commission Meeting - October 2, 2001 Blackowiak: Okay. I just have one question, and it's sort of a general question. When it talks about, as a condition for approval for this application the applicant must officially withdraw the previously approved site plan. Why doesn't this happen automatically? In other words, you know a year after 1994, 1995. Aanenson: The conditional use does. If there's no action within one year the conditional use does expire. The site plan didn't so just to clarify, in case there's anything out there. Blackowiak: Okay, so it is then, they don't withdraw the site plan, hey just withdraw the conditional use permit? Aanenson: Other way around. Blackowiak: Okay, I'm sorry. Help me. Aanenson: The conditional use automatically expires if there's no substantial action. The site plan runs forever. It was not recorded but just for clarity, just to make sure we wanted to put that in there as a motion. Blackowiak: Okay. So I understand. I just wanted to make sure with that. Okay, so that was it for me. Would the applicant or their designee like to make a presentation? If so, please come up. State your name and address for the record. Steve Michals: Planning Commissioners, members of staff. My name is Steve Michals of Mount Properties and my partner, Bob Solfelt is here. Blackowiak: Excuse me, could I just speak to you, the mic's right over there. So we can hear you and get it on the official record. Steve Michals: My name's Steve Michals of Mount Properties. I have my partner here, Bob Solfelt here to certainly answer any questions. I think the presentation has been very clear and concise. The only comment I'd have is sheet AS-1 talks about trash and we propose to have the trash inside the building. There's a garage Service door there so outside screening should not be an issue. Other than that we're available for any questions. Blackowiak: Okay commissioners. Questions of the applicant. Feik: Just one quick one. I'm sure Uli was going to ask it but I'll get it first. The landscaping plan with the additional trees, you're pretty comfortable with the trees and shrubs that's being requested of you? Steve Michals: Yes. Feik: Okay, thank you. That's it. Blackowiak: Good. Deb. Kind: My EFIS question. Do you agree that stucco is a more durable material compared to EFIS? 14 Planning Commission' Meeting - October 2, 2001 Steve Michals: Our company has used both of those lmXlucts extensively. We enjoy our buildings. We feel they' ye got a lot of style and character to them. We've done a number of configurations with these similar colors in F_Aen Prairie. We've done both stucco and EFIS. We think both are good products. They're put on by reputable contractors. Brick can fail as quickly as any of the products you've mentioned. We like the color variation. Architectural fenestrations you can put on with both stucco and EFIS and we're very comfortable with that producL Our experience has been that it's.a great product. Provides a lot of different character, shading and can do far more with that component than you can with brick or we still use brick accenting at colnrrms. We're using some natural stone arotmd our entries so we like the variation of actually probably 4 products on this particular building.' Kind: I think it's a very attractive building. That's all. Blackowlalc Okay. Uli, do you have any questions of the applicant7 Sacchet: No, thank you. Blackowialc LuAnn? Sidney: My goodness. Blackowialc You noticed I moved on quickly. Sidney: A couple questions. I guess the first thing I have on my list here is signs. Do you have any special plans for that comer on 5 and Dell? Steve Michals: We'd like to c.~-nainly stay within city code. Typically we have a monument sign. Generally 8 by 10 meeting the square footage of the code requirements. And then also individual signage on the building for the corporation that would be at that ~. We'd'like the buildings to be successful, as I'm sure you do too and signage is vexy irr~ ortant for identification for those companies. So we will have both locations and ceaahly be within the city req~ts. Sidney: And if we have flowers on one side, maybe we should have flowers on the other side too. Anyway, just to jRT~. up the corner. Steve Michals: We do provide a lot of annual flowers at our properties. Sidney: Okay. And then lighting. I guess we're still waiting for a detailed sign plan. One concexn I do have with that, if you have lighting fixtures on the building, that they not be visible or interfere or shine directly across the street into the properties in Eden Prairie. So I ~ there would be downcast lights and not these...fixtures or whatever they are. I believe that's city code now? Aanenson: Yes. They did submit a photometrics plan so. Sidney: Okay. Okay, that's all I had for now. Blackowiak: Rich, any questions? Slagle: Just one question. So the staff has not approached you yet on this 20 by 20 Welcome to Chanhassen on that comer? 15 Planning Commission Meeting - October 2, 2001 Steve Michals: That was a surprise when we purchased the site, yes. Slagle: No questions. Blackowiak: Okay. And I don't have any questions of the applicant either. Would Mr. Solfelt like to make any comments tonight? No? Okay. Alrighty. Well this item is open for a public heaxing so anybody who would like to comment on this item please come to the microphone and state your name and address for the record. Hung Trinh: My name is Hung Trinh. I live at 18274 Coneflower Lane, which is on the Eden Prairie side. Kind of worried about this. My concern is that the building there and access through Dell Road and stuff, it's going to create a lot of traffic at that intersection where you guys are talking about the U mm and stuff because a lot of people in that association leave at that point or they go south of that point and then head up north to go back out to Highway 5. So that's going to cause a lot of. Aane~on: Can I ask you a question? Are they taking a U turn coming out? Hung Trinh: Yes. And if there' s a company there and there' s traffic coming in from Highway 5, you take that left turn into the company and there's going to be a lot of traffic lined up there and it's hard to get out of that association and that's the only way out so. Blackowiak: Thank you. Hoa Trinh: I'm Hoa Trlnh and I live at the same address. Again traffic is a big concern just because we do have that many...and we do get somebody coming in and out at that 77~h Street from Dell Road plus we have our association in the adjoining townhome association members also coming out on that road making U turns or left turns onto Dell going south and then going east and west on 5. Plus we have people coming to the other industrial sites there, the companies there so I'm just thinking even with the U turn, No U Turn sign there that that might be also a problem. I can see in the morning, it's bad there just because you have so many caxs going so many different directions. Semi-trucks and things like that and that's a big concern of mine having two entrances coming in and out of the building, both on Dell Road and on 77a. Blackowialc Okay, thank you. I have a question for you. Has your association or have you talked about traffic at all and they offered any suggestions or? I'm just curious as, you know from the Eden Prairie perspective, has that ever been talked about before in terms of making the U turn. You know going north on Dell to actually get south on Dell. Hoa Trinh: No I haven't...the association so we haven't heard anything from any members of that association and I'm not aware about the condo association... Blackowiak: Alright, thanks. Slagle: Yeah Alison. I apologize for not remembering but will the frontage road that goes in front of Banta, will that connect to your place or could it connect or does it run smack into where you want your building? 16 Planning Commission Meeting - October 2, 2001 Aanenson: We made a condition that it not connect for that specific reason. We didn't want people cutting through from Banta. They continue to go back down to West 78a~ for that specific reason. 'The intent of the access for this property and the property, when these two lots that were subdivided, they're the only two getting access off of Dell. We want those to go back to West 78~..Stre~ Otherwise you'd really have a congestion problem there. Slagle: But wouldn't the Banta folks, if they want to go east'on 5, I don't think they drive all the way west on West 78"~. I think they'd go up to get to West 77~, take a right. Take a right on South Dell and then take a left on 5. So what I guess I'm just wondering is if you've got folks coming to your building, or any of the buildings really around that area that are coming from the west, say Victoria, Chanhassen, whatever, they might have the opportunity to exit and come down the frontage road versus taking a left to go north on Dell and then not being able to take the U turn going further going to the railroad tracks but maybe even... . . Blackowiak: No, 77~ is before the railroad. Slagle: Okay, I'm sorry 77~. 77~. Bob Solfelt: They can come offof 101 at the same point that they come offfor that frontage road. And they travel west on 77 all the way to the entrance. So they would come the exact same way. They do not have to get on 5 and travel west to Dell Road. . . Slagle: But they have to exit onto 101. Bob Solfelt: Yeah, same as they do to the frontage road. Slagle: Okay, understand. Aanenson: I think what I hear Rich saying is...go back all the way down and take... Saam: Kate, was that looked at in that previous submittal? I thought that's why'we wanted to present that here because you had seen that as a problem potentially. Aanenson: Right, and we can pull that back out but that was the discussion that came up with the Kinder Care proposal of the cut through traffic with the restricted turn movement. That was a decision that was made at that time. But that's something certainly we gan revisit and point out to the City Council those issues and I think even as it's pointed out, Eden Prairie, one of their access points or another alternatives which give them some other relief from that point because it sounds like the congestion' s at West 77m. At the terminus of that median. So we can look at that. See what other relief or they would have...sign for the residential. Slagle: It's just a thought, I mean. Aanenson: It is. And the other way to look at it is, is look at some of the traffic management techniques at what times people are starting and peak hours and that sort of thing. If they're off. Fm not sure what type of business use this would be. If it's 8:00. Slagle: No drive thru's though, fight? 17 Planning Commission Meeting - October 2, 2001 Aanenson: No drive thru's. Blackowiak: Okay. Public hearing's still open. If there's anybody else who'd like to comment on this item, please come forward. Seeing no one I will close the public hearing. Commissioners, it's time for comments. Rich, why don't you. Slagle: I think it's great. I think it's a beautiful building. In some respects I hope we don't screen it too much. So other than the traffic concern, that's it. Blackowiak: Okay, LuAnn. Sidney: Very attractive building and I guess major topic has been traffic which is a pretty big concern I hope it's looked at. Blackowiak: Okay, Uli. Sacchet: I don't have any big issue with this. I'm a little bit at a loss what could be done to improve the traffic situation. I think it's a valid concern and personally I also think it would be nice to have something like Welcome to Chanhassen. It doesn't have to be a huge thing but that is where Chanhassen starts, but that's not our discussion topic. Slagle: Maybe in lieu of the park and mc fees, if there are any. Blackowiak: Deb, any comments? Kind: I think I kind of commented when I was questioning but, I think it's a nice addition to Chanhassen. I don't have really any issues. A couple little nits to add to the conditions but I think you'll be satisfied with them. Blaekowiak: Thanks. Bruce. Feik: I have no concerns other than those already expressed. Blackowiak: Okay, yeah and I agree. I think it's a very nice project. I think it will be a nice addition to that comer. It' s kind of needed something I think for a few years. My big concern again is the traffic and the U turn possibilities or actualities on that Dell Road. And I don't know what we can do or what the City of Eden Prairie can do but maybe before this goes to City Council you can contact somebody at the City of Eden Prairie and just maybe brainstorm and try to get some ideas about what we can do to look at mitigating some of the traffic problems and the U turn issue specifically and maybe the possibility of signalizing West 77~. I. mean I hate to say that but it might be there. Sweidan: Could I add a suggestion to that, maybe that you know an idea? Blackowialc Sure. Sweidan: Instead of having it like fight-in/right-out, you could have it just right-out. Saam: Just limit it to a fight-out. 18 Planning Commission Meeting - October 2, 2001 Sweidan: So that we can prevent from the people who am coming... BlackoMak: Ahhh. That's why we pay you the big money. Good, I like that. That's good. Okay. Saam: Something to consider. Blackowiak: Yeah, definitely. Well that and Eden Prairie, whatever we have to do to wo~l~ it out but try to prevent or at least discourage the U turns or the additional U turns coming off of Dell. Slagle: What would be, and if I can ask the applicant, what would the entry aes~cs look liim if most of your traffic would come from the not~7 On that side7 Bob Solfelt: Here's a color site plan. Our Preference.would be to have a .right-in/right-om on the - property. We'll have a Dell Road address. There are two lots at this intersection and them will be another building to the north of this I presume. It may end up being 100% parking for Banta but I think it would be reasonable to have a right-in/right-out at the property because there will be people coming from the north. Blackowiak: Well those are just some thoughts and I think that between now and the City Council meeting the staff can at least explore some of the options that we have and so that when it goes to City Council they can have a discussion of what's going to be best for everybody concerned. Bob Solfelt: Okay, but I would not be comf~ble with a restriction on that in your conditions. Blackowiak: I think our direction will be that itaff explore traffic calming or lxaffic control options and - just report back to City Council. I don't foresee a condition Deb. Kind: No- Don't worry. Blackowiaic Alright, with that I'd like a motion please.- Kind: I move, what do I move? I move the Planning Commission recommends appr6val of Site Plan Review #01-12 as shown on the site plan dated August 31, 2001 subject to the following conditions 1 through 21 with the following changes. Number 12 should be reworded to say, applicant shall work with staff to revise the parking and drive aisle widths to comply with city ordinance. Add a number 22 that says, applicant shall work with staff and gas company to ensure be~ing and landscaping do not interfere with gas operations, yet still provide adequate screening. And then number 23. Before going to council staff shall work with the applicant to review traffic strategies. Sacche~ I second that. Bhckowialc Okay, there's been a motion and a second. Is there any discussion7 Sacchet: Yes Madam Chair. A few editorial aspects in these conditions. Condition 17, those should say revise the plans to comply. Not revised. Condition 19(d). Detailed occupancy retailed requirements. There's something garbled in there. Blackowiak: Omit retailed I believe. 19 Planning Commission Meeting- October 2, 2001 Sacchet: Omit retailed. Detailed occupancy requirements. Omit retailed. And then we have two conditions 20. I assume that will be re-numbered. That's just a few picky things. Kind: I accept those friendly amendments. Blackowiak: Deb I just have one too. When you talk about before council that the staff shall rr~t with the applicant. I also talked to the City of Eden Prairie. I really feel that that's an important part of it so that both cities can kind of work together to figure out what's going to happen since it affects both cities. Okay, there's been a motion and a second. Kind moved, Sacchet seconded that the Planning Commi~sion recommends approval of Site Plan Review $01-12 as shown on the site plan dated August 31, 2001 subject to the followingconditions: The applicant must revise plans to include trash screening and the type of materials used to screen the trash enclosure. Plans must be submitted for staff review prior to City Council meeting. , The applicant shall increase the quantity of plantings for parking lot and buffer yard landscaping to meet minimum ordinance requirements. A revised landscape plan including the sizes and quantifies of plant materials shall be submitted to the city prior to City Council approval. The applicant shall provide a meandering berm with landscaping along the east, southeast, and south portion of the site, between the parking area, Dell Road, and Highway 5. The height of the berm shall be between 3 to 4 feet. The applicant shall also provide staff with a detailed cost estimate of landscaping to be used in calculating the required financial guarantees. These guarantees must be posted prior to building permit issuance. , The applicant shall enter into a site plan development contract with the city and'provide the necessary financial securities. 5. Fire Marshal conditions: a. A fire hydrant needs to be added off the northeast comer of the building on the island at the main entrance. 1997 Minnesota Uniform Fire Code Section 903.4.2. bm A post indicator valve needs to be located on the waterline coming into the building serving the fire sprinkler system. The post indicator valve must have tamer protection. Chanhassen Fire Department/Fire Prevention Division Policy g40-1995. 1999 NFPA 13 Section 3-8. I. i. 1 The property owner shall agree to release the existing site plan and conditional use permit agreements associated with the Kinder Care building. e Concurrent with the building permit, a detailed lighting plan meeting city standards shall be submitted. 8. Submit storm sewer sizing design data for a 10 year, 24 hour storm event. 20 Planning Commission Meeting - October 2, 2001 . 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Add the following City of Chanhassen Detail Plate Nos. 5203, 5207, 5215, 5300, 5301 and 5302. Prior to building permit issuance, all planSs must be signed by a professional civil engineer registered in the State of Minnesota. The site will he subject to a sanitary sewer connection charge for the installation of a sanitary service to the site. The 2001 connection charge for sanitary sewer is $4,144. The property is also subject to sanitary sewer and water hook-up charges. The 2001 tnmk utility hook-up charges are $1,322 for unit for sanitary sewer and $1,723 per unit for Water. The .2001 SAC charge is $1,225 per unit: These charges are collected prior to the building permit issuance. The applicant shall work with staff to revise the parldng and drive aisle widths to comply with dry ordinance. Revise the rock construction entrance to be 75 feet in length as per City of Chanhassen Detail Plate No. 5301. Any offsite grading will require temporary easements. A cross-access easement agreement is required over the shared portion of the driveway access. A driveway or cross-access easement for use of the access of off T7~ Street West is required. The easement shall be dedicated in favor of Lots 1, 2 and 3, Block 1. The easement agreement shall be drafted and filed concurrently with a private maintenance agreement acceptable to the City. Provide the City with a copy of the Watershed District permit for the site. The minimum curb radius allowed for'a commercial driveway access is 20 feet. Revise the plans to comply. Revise the plans to show the following:. Show all existing and proposed easements. Length of storm sewer and watermain pipe lines. Add a storm sewer schedule. Add note "Any connection to existing manholes shall be core drilled". Building Official conditions: a. The building is required to have an'automatic fire extinguishing system. b. The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. c. The west wall of the building must be of one-hour fire-resistive construction as it is located less than 20 feet from the adjacent property line. d. Detailed occupancy requirements cannot be reviewed until complete plans are submitted. e. The Inspections Division will review the utility plan when plans are submitted for permit. f. The owner and/or their representatives shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Park and trail dedication fees to be collected per city ordinance. 21 Planning Commission Me~fing - October 2, 2001 21. The applicant must obtain a sign permit prior to erecting any signage on site. Provide a detailed sign plan for review and approval. Signs must meet ordinance requirements. 22. All rooftop equipment shall be screened from views. The applicant shall work with staff and gas company to ensure berming and landscaping do not interfere with gas operations, yet still provide adequate screening. 24. Before going to council staff shall work with the applicant to review traffic strategies. All voted in favor and the motion carried unanimously 6 to 0. APPROVAL OF MINUTES: Uli Sacchet noted the minute~ of the Planning Commission meeting dated September 18, 2001 as presented. ONGOING ITEMS. Aanenson: Thank you. Our next meeting will be the work session. I was hoping we could start at 5:00 because I do have a field trip planned and it gets dark early so we will end up at the Lake Susan Apartments, which we'll be actually touring the inside of those buildings. It did receive an award. I don't think we've gone into too many projects, but I do have a field trip that will probably take about an hour so if you can make it for that part of it, that'd be great. I know some of you it's harder to break away. But then we'll meet back here, have dinner and do the rest of our work session. We've talked about the Bluff Creek Overlay District internally with staff. We've kind of reconciled how we're going to work through that and we want to explain that to you before we start that process. We'll talk about what' s going on with the environmental. Some of those things that they're working on, Lori and Jill. And then also we'll put together what we think the 2000 Work Program, what we're going to be working on. Get some feedback from the Planning Commission on what you'd like to see so I'm hoping to be done at the latest 8:00. You know so it's 3 hours right there. So we start early and try to get done sooner. So ifyou. Blackowiak: Given that, commissioners sounds like a very important one. Do we have yea' s, nay' s, Where are we? Slagle: Is this for the 16~? Blackowiak: The 16u~. Aanenson: Correct. Slagle: National Boss Day. Blackowiak: So you're going to be a boss that day? Okay, LuAnn I'm hearing? Sidney: Well I'm wondering whether I'll be able to attend. 22 Planning Commission Meeting - October 2, 2001 A~menson: If you could just let me know because we'll probably have two vans because we can't all fit in one and we're going to try to stop and get out. Look at a couple projects too. Blackowiak: Dress for the weather, right. A~me~on: Dress comfombly, correct. Sacche~ This is perfect for me because it's a meeting I don't have to prepare much. Aanenson: No packet to read right. Blackowiak: Deb are you? Kind: I'mon vacation. Blackowialc You are on vacation for certain. Brace are you going to be? Feik: Dinner's at Axel's? Aanenson: Maybe, we'll see. Feik: I can make it. Blackowiak: Okay, and I can make it as well. Aanenson: And I will e-mail Craig too. Kind: Madam Chair, I have a quick question abOut the Planning Commission update sheet. The design standards I see are completed and were approve~l at the City Council, but they have not been published yet or whatever. I'm assuming we'll get a copy of that'/ Am~enson: Yes. Periodically I do give you, after they've been codified. If you'd like to get one. The ordinance. I know that's caused some ambiguity on the first ordinance that we've approved. That once the language is changed you don't always gel We get a copy internally in staff once it's been signed by the mayor and then approved with the publication. If you would like copies of that, then it'd be your responsibility to put it in your code book. But once it gets codified what they do is you'll get a supplement, it tells you what pages to pull out and what pages to put in. Kind: We haven't gotten one in a while. Aan~n: Let me follow up on that and make sure, and if your code book's really outdated I can give you a new one or if you'd like the staff to actually go through and roska sure your code book' s CUlTent, that's fine too. But I would like everybody to have a current one that they're comf(~'c~ble with so I will make sure what the last supplement you received is. Slagle: Did we determine if we're going to get minutes of the council meetings? I thought the mayor... 23 Planning Commission Meeting - October 2, 2001 Aanenson: If there' s something, if there' s a planning issue that you would like to see, that' s fine. Was there specific? Slagle: Well actually I'd like to request that I always get a copy of the council meeting minutes just so I know how they talk about things... . . Aanenson: Actually those are also on-the city's web page too. Slagle: I can do that. Aanenson: If you'd like that, that's another way to get it. You can just download what they want. Saechet: The whole library of them? Aanenson: Yes. Slagle: How soon will it be posted? Aanenson: Let's ask the person who does the minutes. How quickly do they mm around minutes and put on the web page. Opheinm Well I think as soon as they're done. Aanenson: Yeah but I mean that's like a week after the meeting. Because it has to go out the next cycle so it's usually about a weelc Is that soon enough for you? Okay. Feik: I have another question too. Do the development agreements also expire, back to that Kinder Care issue regarding. Aanenson: That wasn't recorded but the conditional use gets recorded. Runs forever with the property. Feik: How about the development agreement itself. Aanenson: That wouldn't, if there's no public investment in that, there's no public sewer and water, then there wouldn't be a developer's agreement. There would be a site plan agreement that says you will put the following landscaping. There'd be a letter of escrow just for landscaping. So that was never put in place. Blaekowialc Okay. Any other ongoing7 Kind: Yes, I have one other question. As lakeshore landscaping. It says on the to do list. The more I think about-it the more I think it should be taken offthe list. And I'm interested in my fellow commissioners about it. The rationale being that I think 90% of our lakeshore's already developed and anything that we come up with would have little to no impact as far as improving water quality, which would be the rationale for doing it. Aanenson: I think what we'll be talking about, and that's why the environmental, on the work session. Blackowialc I was going to say on the i6~, that might be a good topic. 24 · . Planning Commission Meeting - October 2, 2001 Aanenson: Yeah, a good topic. What I was going to say, it's kind of segwayed into, how could I say this politely, stinky ponds. That's kind of been an issue and that's kind of where We've been focusing a lot of energy. People that have, we just did a mailing to the Longacres neighborhood where people may be over fertilizing. We're trying to do some other educational programs where we're reducing the phosphorous and trying to reduce the smell. As the summer wears on, they tend to be disturbing to some people so we're trying to work on that. So that's kind of maybe superceded that and that'd be again, like Alison said, maybe something we could talk about on the 16~. Kind: The feeling I have with lakeshore is that, and maybe you could come up with a number but I feel like 90% is already developed and then if we make little pockets do these lakeshore plantings al.ong the way, that's it not really treating everybody fairly.. Slagle: Maybe we should call it pond shore. " Kind: Pond shore plantings. Slagle: I mean really like I live... Kind: You live by a stinky pond? Slagle: Well yeah, pretty close. And it's probably everybody that's using fertilizer that makes it green~ Probably by mid-June it's green. Kind: I have one in my property. Stinky pond~ Blackowialc Okay. Any other ongoing? -No. We'll adjourn the meeting. Chairwoman Blackowiak adjourned the Planning Commin~d0n meeting at 8:10 p.m. Submitted by Kate Aanenson Community Development Director ~repar~ t~y Nann Opheim CHANItASSEN PARK AND RECRFATION COMMISSION · REGULAR MI~~G $1ilH'EMBER 25, 2001 Chairwoman Lash eall~ the meeting to order at 7:30 p.m. MEMBERS P~: Jan Lash, Rod Franks, Milm Howe, Dave Moes, Jay Karlovieh, Tom Kelly, and Frank Spizale t~I'AFF PRF.$ENT: Todd Hoffman, Park and Rec Director, Sen'y Ruegemer,' Recreation -' Superintendent; Susan Marek, Recreation Center Manager, and Dale Gregory, Park ~ VISITOR PRF~~A~0~: None. APPROVAL OF MINU'IW-$: A motion was m~d_e and seconded to approve the lVlin~ of the Park and Recreation Commission meeting dst_ed July 24, 2001 amended on page 7 to read: "Lash: Well I thought we shouldn't just completely e 'hminme any hope .of some kind of shelter there." All voted in favor and the motion carried. REPORT~: RE TION .Marek: Not much is new out at the Rec Center. Business has pick~l up. Of course you all know it is seasonal. Room rentals have in~ greatly and at this point it's very difficult to get a room unless we look at some Tuesdays and Fridays. Every otlza' night of the week I've got booked. So it's geeing pretty tight for those non-profit organizations like Cub Scouts and church groups to son of sneak in at the last minute. So I expect we may have some not so positive feedback from those groups of .c0ntin '.uing to be denied space. So it's busy. Tonight I've got 5 separate meetings going on out there. Dance classes at our glannasium. It's a very busy place. Those of you who had an opportuMty to re~d the memo regarding staff changes, out at the Rec Center and if you can follow that roadmap you're...but we obviously have quite a few staff changes in the next month or so. I think that's probably pretty good. It's been a long time. 3 ½ years. Loo~ forward to those changes. Child care has picked up so we're starting to get more participation in that, which of course we need to break even. And we'H come in right at break even again this year so that's looking good. And last Friday night we had 350 people attend the barn yard boogie. So I'm not sure, I don't think I saw any of you guys out there. Lash: I try to stay away from boogie. Nranks: The barn yard thing got me. Marele It is the one time during the year that you can actually find barn animals in the building. Hoffman: Baby lama show up? Park and Rec Commission Meeting - September 25, 2001 Marelc The baby lama was not, they didn't want to bring the mother. Hoffman: What was in the building? Marek:. A sheep and a goat and at one point we had the donkey and the Shetland pony in. Two rabbits, two roosters, a duck and a pig. Hoffman: And the kids are going wild. Marelc It was great. Moes: We have those on Halloween though too, don't we? Hoffman: And reindeer on Breakfast with Santa. Lash: Okay, anything else Susan? Marek: No, that's it. Lash: Okay, anybody have any questions for Susan? No, okay. Franks: Attendance for the barn yard boogie what you exPeCted? Marelc It was a little slow at registration but we had a really strong turnout for drop-in's at the door so we had about 250 pre-registered and last year we ended up with 300 total. This year I think we were about 350-360. [ash: Is there a fee for that? Mamlc $4.00 per person. Hoffman: No surprise last night during Bill Morris' presentation, the Recreation Center is the highest percentage of what a person participates in a recreation program, the rec center has the highest percentage, and then the outdoor programs and the senior center. Lash: Good, thanks Susan. Then why don't we move on to 7 so that Dale can do his part too. PARK & TRAIL MAINTENANCE. Gregory: Okay, well summer's just about coming to an end. Even though I didn't have a very long report for you this quarter and that, we were really pretty busy with all the ballfield maintenance and soccer and everything else that's going on. Just trying to keep up with all that sort of stuff. As most of you have seen they did get the playground down in Bandimere all done and that is really a nice structure and everything now. Very safe structure and it does cost more but it is definitely a nice way to go. The shed is coming along. We're basically, we've got the shed. We are very slow at getting into it. I'm just trying to keep up with everything else so we're just moving in slow whenever we've got rainy days and that type of thing and that, we've been moving our stuff into it and this fall we'll pretty much try to end that and get everything totally into it. Since I made out the report and that I've also gotten, we've got the trail overlays going on. We've got oh a mile of overlays that we're going to be taking care of. We are Park and Rec Commission Meeting - September 25. 2001 doing one up in North Lotus Lake. It's a 6 foot trail ~fly. That trail's going to come out and we're going to widen it to an 8 foot trail. That will give us the oppommity to plow around the whole trail. People will be able to walk through the whole park all the way around without actually getting on and off of the roads and that. So that will really be an i .m!u, ovement out there and people had asked for that. Lash: That's at North Lotus you say? Gregory: North Lotus, correct. And some of the other trails in that are along Pleasant View going all the way up to Near Mountain. That's what I'm taking care of and we've got some out in Minnewashta area and Country Oaks area that are going to need an overlay this year. I've got one other thing that, in fact I didn't get a chance to talk to Todd about it and I just wanted to bring it up to.everybody and maim you think about, is the guard shack down at South Lotus Lake. If you've ever given any thought to removing that. We're getting, we've had it broken into about 5 times and kids just go in there and, I mean they've broken down the doors. They've broken the windows out. They've broken everything and it's, we don't have a use for it down there but it's just a place for the kids to tear apm and I was down there again today and we've basically got it bolted shut and they still beat everything in on it. And I didn't get a chance t~ talk to Todd about it. I just thought I'd bring it up for you just to think about. That's about all I have fight now. -ash: Okay, anybody have questions for Dale? Moes: Yeah, a question on the shack then. What would it take to remove it? Gregory: Literally we can go in there and we could lift the thing off and put it on a trailer and get it out of there and there's a concrete slab. We'd take that out and then just get dirt in there and get grass Moes: The unit itself isn't bolted to the concrete? It's just sitting Gregory:. It's just bolted on the outside and that so I mean it's literally take the bolts out and take the deck out and take it out of there with that. It wouldn't be a big problem to do that. Lash: Anything else? Jay? Karlcntich: I just want to know who picked out the fencing around the Lake Ann park maintenance building. I just think that looks great. It doesn't even look like a park maintenance building. It looks like, wow. It's beautiful. Gre~: The paramedics are moved into that place and they're worldng Out of it as of last Monday. Hoffman: We saw them tonight. Gregory: They are very happy out there. They really like it. Hoffman: Yeah, they mentioned that at the meeting this morning. The Chamber...oh it was last night at the council meeting. The Fire Chief Wolff, John Wolff said that ambulance response times for the entire community in the downtown area now have just so drastically i ,reproved that it's a great additiom Lash: Great. G-cxxi idea. Park and Rec Commission Meeting - September 25, 2001 Franks: Are you planning on having a formal open house when you get all moved in? Gregory: That's up to my boss. Hoffman: We talked about it and. Franks: Open house/floor hockey tournament. I just want to let you know just driving around today and looking at the parks, they look great. They just look great. Gregory: The soccer fields and everything are really, even our ballfields and that with the fertilizing program we' ye been on the past couple years and that, it's just been exceptional. We ran into a little trouble with the captains meeting, or captains practice in that they have 2 weeks of practice out at Lake Ann and the problem was they used the same goal for 2 weeks and we didn't catch them in that to rotate back and forth and they just tore up one end of the goal on that. But other than that we've had great luck out there. It's really been holding up real nice. Howe: Good job on the Dave Huffman too, thanks for your help there... Hoffman: The commission toured the Bandimere site tonight. The only question they had is when we would go ahead and restore the outside of the play area. Gregory: That's going to happen this year yet. We had them working up at Ballfield g4, fight around the dugout area. That one area we fixed, that's soft again a little bit so we ended up taking the blacktop out- and hatching that again and Bandimere's nice on the rest. They're going to haul.black dirt around there. and do some sodding later on and then seeding the rest of it so we've got several areas that we're going to be filling in with dirt and that is one of the main ones that we're going to take care of. Lash: So it will just be sort of a gentle slope away from? Gregory: Yes. It's going to be gentle. It will be so we can still mow it and that type of thing. Hoffman: The kids are just throwing the rocks. Gregory: Yeah, we noticed that and like I say that is definitely on our list to get going underway. Lash: Anything else for Dale? Sounds good. Thanks Dale. RECOMMENDATION TO SUBMIT APPLICATION TO THE SUBURBAN HENNEPIN REGIONAL PARK DISTRICT FOR A 2001-2002 WINTER USE PERMIT AUTHORIZING SNOWMOBILE USE ON THE SOUTH LRT TRAIL. Hoffman: Thank you Chair Lash, members of the commission. Hennepin Parks sent out a litlle bit earlier than past years a request for applications to utilize the southern LRT trail for winter use. Sue Woodrich is the new Director of Operations at Hennepin Parks and she's inquiring with the city about our interest in applying again for a snowmobile permit. I believe we're one of, at least in the south trail, the only city that continues to utilize the LRT for a snowmobile trail. Basically what it is is a way out of town to Chaska for the people who choose to use that route. The city has applied since 1994 for the permit and received approval from Hennepin Parks. And then in conjunction with that, Chart Park and Rec Commission Meeting - September 25, 2001 Snowmobile Club, they assist in si~ing. You have a rules sheet in your packet and the number 4 would be, pertains directly to the LRT. On the LRT, the abandoned railroad bed between Chart and Chaska you cannot snowmobile before 7:00 a.m. and after 7:00 p.m. and the speed limit is 30 mph and those were requirements of the City Council in the past to go ahead and authorize the submittal of the permit. To date c~ concerns over this have been virtually non-existent- While at the same time the snowmobiling public enjoys a nice trail experience and a way to preserve their form of recreation in town for the longest period of time possible. It's sta~s recorrm~ndation that the commigsion recommemi the City Council submit an application to Hennepin Parks for the use of the southern LRT trail located in Chanhassen as a designated snowmobile trail for the 2001-2002 snow seasom Lash: Okay. Anybody with questions or comments from this? Okay, is there a motion to approve. Make the recommendation to send it to City Council. Anyone? Karlovich: FII recommend that the commission recommend to the City Council to submit the application to the Suburban I-Iennepin Regional Park District for use of the southern LRT trail located in Chanhas~n as a designated snowmobile trail in the same type of fashion as we've done over the past few years. Lash: Is there a second to that7 Moes: I second it. garlovleh moved, Moes seconded that the Park and Recreation Commt~ion recommends that the CRy Conner submit the application to the Suburban Hennepln Regional Park District for use of the southern LRT trail located in ~ as a designated snowmobile trail in the same type of fashion as has been done over the past few years. All voted in favor and the motion carried ummlmo~yo ROUNDHOUSE; NEIGHBORHOOD RENQVATION UPDATE. Hoffman: Chair Lash, members of the cowmission. Very short report. ~ Bunkelman, the individual who stood up at a City Council meeting this past spring and volunteered to coordina~ the neighborh~ initiative to renovate the roundhouse, was difficult to reach over the summer. As it tums out she was occupied with a family medical issue, and I believe eventually a death in the family. She was unable to invest the time she intended in the roundhouse project. She will give a report to the City Council on Monday, October 8th where I anticipate she will ask for a one year extension on the renovation project. Lash: Have you talked to her directly? T~.~h: And that's what she told you that she's going to do? Hoffman: Yes. Lash: Okay. Anyone else with comments? Franks: Did this come up at the council meeting last night? Park and Rec Commission Meeting - September 25, 2001 Hoffman: Not that I know of. I was not there through the whole meeting. Moes: Is there anything we're supposed to do with this or if this just informational? Hoffman: If you're concerned one way or the other, I would recommend you contact the City Council members before they discuss it on the 8'h. Howe: rm going m try to be at that meeting too maybe. 'Franks: After looking through the packet and considering the round house once again, one of the thoughts that I had, and I don't know if this is going to seem a little out in left field but I wanted to bring it out maybe for a reality cheek or maybe spur some thinking. But in light of what happened on September 11t~, and thinking that our city seems still in some ways fragmented around this issue. There doesn't seem to be a real cohesive pull. Is if using the round house as a unifying symbol to not only work towards it's renovation in our history but also to create something Lasting that brings the community together around the whole issue of the terrorist attacks as well. I haven't totally flushed out my thinking on that one but we might have something just sitting right here in our midst that's really ready to pull our community a little bit fighter together around an actual physical project. But also m have some symbolic meaning around really the change that' s occurred probably in all of our lives, at least in all of our thinking as of September 11~. So I guess I'm looking for just some feedback from the commission about what you think about pursuing something like that. What got me thinking about it too'was the brick sale that went on for the old depot. Where people were buying the paving bricks and stuff and how that was kind of a thing, but utilizing that kind of thinking of real community involvement. And not just in the round house but in something that the round house begins to symbolize. Something new. Lash: Anybody going to jump right on that? Howe: I don't disagree with that. I think frankly at this point' anything that we can use to get that thing going would be fine with me and that's a very worthy cause. I worry that, and our motion to the council 6 months ago we said oh, September you know we'll make the decision in September. And nothing's happened for 3 months and I understand that she had some issues but you know we're going back now begging again. Please, please give us another year and yeah, I'll be one of the guys begging like that, I promise you but you know, that's a new angle. Anything at this point. I_ash: Got anything Dave? Moes: I think my thoughts were well captured earlier on. Maybe I do have a couple of comments though. I mean I was out there a couple times this summer and drove by and I did notice that nothing was happening out there. I did see a lot of people sitting around in their yards though. So the one thing that does come to mind is, if I go back and think through when Deanna did her presentation, was that there was all this other community support and neighborhood support. She had an assistant chair person, ere and what I'm reading here is, she didn't have the time available and so therefore the entire neighborhood didn't have the time available and that sends me a different message in regards to one person not having the time available but the whole neighborhood evidently didn't have the time available so, I walk away with a different message on that then that there will be participation. Plus if I go back and tally up the votes, I think the votes, the majority of the votes were still for demolition and putting up a different shelter so I think unless there's a new vote by the neighbors, I think that one still stands. Lash: What vote? Park and Rec Commission Meeting - September 25, 2001 Moes: When we tallied up the votes the evening when people came in or e-mailed, the majority of the votes were for the building to be demolished and a different shelter put up for it. And those were the people that had spoken and/or e-mailed in. Franks: And that's, you know I wanted to work towards renovation but I ~as also one of the people that said we have to make a decision one way or the other when it comes time, and that mean~ take it down, take it down. But my thinking has changed a little bit in watching buildings come down and to rip it down now just really strikes me as the wrong kind of symbolism, at least for me. And instead of ~g down, there's been enough tearing down~ I'd like to see something being built up. So I guess, maybe Fm . projecting a little bit...into the round house. Spizale: You know also, I think it's a little bit of history. I mean I remember seeing that as a young kid being there. I think it's kind of, you kind of take that down, it's not going to come back again. I agree with what you're saying. I don't know why there's such a rush to get rid of it. Lash: Well it's not exactly a rusl~ Moes: ...would have preferred it be gone a long time ago. Lash: Yeah, this has been sort of... Franks: But what Ftn talking about is taking it from being a polarizing issue to a unifying project and giving it a new bend and a new lease on life. That's, because it is a polarizing project and that disturbs me as well. Spizale: Maybe you need a stronger person to'push it. Maybe that's a problem. Maybe you need · someone that's mom involved in the neighborhood to push that project. Hoffman: Well I think, listening to Deanna, it will be a telling eotperience as well. What is she going to say? Lash: In the end it's going to be up to the City Council so you know, and they had different opinions many times when it's been discussed so the chips will fall on the 8~' and it will be the neighbors going to City Council. And we have opinions and I'm sure we can share them but in the end. Karlovich: Well should we make some type of a resolution that at least we support anothe~r one year extension if possible? I'd have to say I agree with Rod. I always thought the round house provides an opportunity and it's going to be another opportunity possibly that the city is just going to by-pass and I think you'd better change the name of the park or, it's something a little bit more costly but at least it would be continued to make that park unique or at least the muctum would be unique. Lash: I wouldn't have a problem with doing that. Do you want to put that into the state of a motion that we reconm~nd that they extend it. We can do that, can't we Todd? Hoffman: Sum. Karlovich: You want to do that Rod? Park and Rec Commission Meeting - September 25, 2001 Franks: You lost me a little bit. Karlovich: Sust make a recommendation to the City Council telling them that we recommend that they allow a one year extension. Franks: Yeah. I mean I really do at this point. As you say, I'd hate to see another opportunity be by- passed when we could really begin to look at this a little bit differently. If it means really being more creative re-naming the park or really looking at something differently, I think we should consider it so yeah I would really be in favor of that. Karlovich: Well I'll make a motion to recommend to the City Council that we support Mrs., am I pronouncing that correctly? Bunkelman's request for a one year extension to see if she can get the, her community and group together to try to get something done over a one year extension to the time frame in which was originally intended to begin the renovation of the round house. Lash: Is there a second to that motion? Howe: I'll second it. Karlovich moved, Howe seconded that the Park and Recreation Commission recommend that the City Council support Mrs. Deanna Bunkelman's request for a one year extension for the renovation of the round house at Roundhouse Park. All voted in favor, except Dave'Moes who opposed, and the motion carried. Lash: And Dave, I think we know where you're coming from so I don't think we need to ask for any clarification. Moes: Well I think I do have a few more thoughts. We haven't moved on yet. Lash: No, no, no. Moes: Well I think, you know earlier on we had put a time line and a decision point in place and as I look at things, there can always be additional reasons or areas to look at and I believe that's why the round house has been an agenda item or an agenda issue for, how many years is it so far? That we moved into that arena once again when I believe 6 months ago we were talking and we were trying to be very decisive. You know put specifics in place and put what I call a stake in the ground to move forward from there and if I look at what's occurring now is it's the continuing evolution of there's always another item There's always another issue to be put out there and continue the discussion, the debate over it. So unless there's a different vote by the neighbors, I'll go back and just state one more time, the majority vote when we held the last session was to bring it down and put up a new shelter. Lash: Okay, thanks. We'll move on then. SUBMISSION OF ALTERNATIVES FOR FUTURE PARK SHELTER BUILDINGI BANDIMERE PARK. Hoffman: This is just a recap of the discussion that the commission held at your mid-summer capital improvement program discussion. Where we talked about pre-fabricated shelters being put to use out at Bandimere Park. I made two inquiries on those type of shelters. Both of those representatives Park and Rec Commission Meeting - September 25, 2001 recommended that we pursue constructing a more conventionally built stick and general conmictor type building because of the needs and the desires that we have out there for facilities. Concessions, utility room for the irrigation equipment and concessions just never really fit into these big fab buildings. It just doesn't work very well. Examples of contractor built shelters are at Lion's Park in Victoria, right in downtown Victoria. There's the Lion's continue to add onto that ~. Community park in Chaska. In fact at many of the parks in Chaska they have the ranch style, long Stmctmes. There's also a brand new one out at Minuewashta Regional Park which is more of a masomy structure or picnic shelt~ overlooking the lake. Some details about the site that we have down there at Bandimere. You saw locations, centrally located. There's sewer and water have been brought up to the site as a part of the original project so we would alleviate having to dig that park up again in the furore. Athletic associations have stated that they would help pay for it, at least in some percentage for the use of that facility as a tournament headquarters and concession stand during their tournaments. And then the irrigation control, the heavy box there that is just kind of an inconvenience to be able to service so all of those things can be incorporated into one shelter. I think the price tag' s going to be closer to $250, not to $75. But I think we saw tonight that the park is coming together and is going to serve the community for a long time in the future and serve the community I think at a fairly high volume. S~ simil~ to the Lake Ann or the Recreation Center so, those are the details and I think those are just to put in your memory bank for future capital improvement sessions and think about over the year. Howe: Can you refresh me, is this on our CIP fight now7 Hoffman: No it's not. Howe: It's not at all even on it. Hoff:man: It was on here and then perhaps moved. Lash: That was my question too. When or where we had it. And al~ if the athletic associations are wanting to pony up. Do we have any kind of a feel for how much? Hoffman: We're talking $4,000 or $5,000. Lesh_. Toud? Hoffman: Total. Well from perhaps a couple of them. Lash: So n'mybe $10,000. Hoffman: Significant from their point of view, but to the overall project just a small percentage. Lash: Do you have our roughed out CIP? (There was a tape change at this point in the discussion.) Franks: How much did we have for the north Highway 101 trail? Hoffman: $800,000. Franks: And that was for which year? Park and Rex Commission Meeting - September 25, 2001 Hoffman: 2001. Lash: Anybody else? Okay. RECREATION PROGRAMS: A. DAVE HUFFMAN 5K MEMORIAL RI~_~. Ruegemer: Just a recap. We did have the race on Saturday the 15~ of September. Total numbers were around 331 runners, which is about 100 more than last year, which was good. We weren't quite sure what the numbers were going to be espexially for walk-up registrations the morning of bexause it was a little overcast, a little cloudy, but we had really good numbers. Walk-up. What did we do, over 1007 Howe: Over 100. We ran out of numbers for them. Ruegemer: Yeah, so that was a nice problem to have. We had just a lot of groups from around the area participate this year. We did have a little bit more organization and organizational help from the Vikings, as you all know from previous reports. We didn't have really as many players as I think we once had thought or been promised but it was nice to have Leo Lewis out there. He kind of gave a personal testimony. He did have his locker in fact right next to Dave when they were playing together so it was nice to have some insight to really kind of share some, have some insights for us I guess to the crowd. I - think it made people feel colmexted maybe to Dave a little bit more because I'm sure the vast majority of people never met Dave so it's kind of something they can kind of go away with. It was fun to have Joe Schmit out there. I don't lmow what everybody else thought but I thought he added some really kind of a nice humorous touch to it and he kind of kept us lively and. Howe: He ran too. Ruegemer: Yep, he sure did. Lash: Sort of. Howe: No, he ran and finished. Ruegemer: So that was good, and we just again, all the details were covered again thanks to Dale and all the park maintenance guys and Mike Wegler, Street Superintendent and some other public works employees and Carver County, it really went off again without a hitch and that's something that we all strive for. To have a safe race and all that was done with a lot of work ahead of time so I appreciate all, everybody's work at this room and it went off really without a hitch again. And looking ahead to next year, we're going to have another kind of a wrap up meeting here by the next 2 or 3 mornings here coming up this week to kind of get it finaled and put to bed for another 4 months and then we'll-start over again I'm sure. So Kathy seemed to be very happy with the event as well. Kathy Huffman. Lash: Anybody have anything? I just think the whole committee should be commended that everybody that worked on it, it was great and I just love to see it. I think it's just going to continue to get better and have better participation. I think given the timing especially this year with what people were feeling and going through that weekend, I think it was just a nice release to be able to get together with people and everybody was feeling some strength and it was just a nice time to come together. 10 Park and Rec Commission Meeting - September 25, 2001 Ruegemer. We had discussed that too, whether we should even hold it or not but I think collectively we really thought it would be kind of a good diversion I guess. To have something positive in light of the happenings that we've had so we went forward and I'm glad we did. Howe: Also the Americlnn's people, I've said this before and I'll Say it on the record again, they work really hard. From the head guy all the way down to the clerks in the hotel They really put a lot into it and it shows and they are a big reason why it goes like it goes. Lash_- Sounds good. You guys did a great job. Thanks. 2001 LAKE ANN PARK CONCF, SSION OPERATIQNS. Ruegemec I don't know how detailed you want me to go in on that. It's pretty self explanatory. Things looking to next year, soft pretzels I think would be a good thing. Very good thing. We can work that into a meal deal thing too. The greaseless fryer we're going to kind of look into. As far as doing French fries and that without grease and other things with that so always looking for ways to improve. Also maybe think about making some bilingual signs or Spanish speaking signs. Lash: I would say beach signs too might be especially in Spanish, given our record. Franks: I think that'd be really helpful. Respectful as well. Ruegemer: Anybody have any specific questions on that? Howe: It was a great report. I mean it was just, Erin who wrote this report? Ruegeme~. Yeah. Howe: Ideas for the future. I thought, I really enjoyed reading it. Lash: Is she in college? Ruegemer. Yeah, she's a senior this year so I'm not sure we're going to get her back next summer. I talked to her already about it. Lash: In marketing or what's her major? Howe: Yeah, she's really a great worker. We got her when she was a junior in high school I think, or sophomore. She's worked here ever since so it's been great. Moes: Just a quick question, this jumped out in the supply side. The Midwest Coca Cola cost and that seems to jump out in overall sales were dramatically down. Ruegemec. We did some different things up there and yeah, there was some price increases and that. Moes: In looking at the total drop in revenue for that one to go up $1,300, I mean even ff it would have stayed fiat that would have improved your bottom line dramatically for the year. I don't know if something unusual came up in place there. 11 Park and Rec Commission Meeting - September 25,2001 Ruegemer: Which one David? · Moes: The Midwest Coca Cola. I mean'in 2001 it was roughly $3,500. In 2000 it was $2,100 and total food sales dropped almost $3,000 so I was just curious how that one increased so dramatically when overall revenue sales were down. I mean you throw another $1,000 to the bottom line there and profit and it kind of tells a different story. Hoffman: Did we serve more products on Midwest Coca Cola? Ruegemer: Yeah. We did give some freebies away with the 4~h and some of those types of things too so, I'm sure we'll look to improve that for next year. Moes: I don't know, it just jumped out like I said. Something unusual fight to the bottom line. Lash: So they didn't just up the rates. Ruegemer: Some of that as well. Franks: Is there an adequate place for a bike rock down by the beach? Lash: I thought we had a bike rack down there, didn't we? Long ago? No? Ruegemer: No, we never had one. Franks: Is there a place for one? Hoffman: Sure. Lash: That'd be easy to do. Ruegemer: Erin certainly has mentioned it down there. Hoffman: Let's try it. Lash: Susan. Marelc If we're ordering bike racks, you might as well get two for the volume discount. We'd like one at the Rec Center as well. Hoffman: Two for one. This is how we get things done. Lash: Anything else? Anything else you want Susan? Okay, let's move onto the Halloween party. Karlovich: Another treadmill or something? 2001 HALLOWEEN PARTY. 12 Park and Rec Commission Meeting - September 25,2001 Ruegemer:. Halloween party's coming up Saturday, October 27m out at the Rec Center. I know Corey's been working hard on already getting and securing volunteers already for that this year. He's ordered supplies and getting a lot of the information together. He's been talking to Charlie a lot. Getting new ideas for the scary hallway. I think he's going to purchase a fog machine this year so we've got it all going. Lash: Okay. You go the sigo-up sheets? Ruegeme~ I don't have it with me tonight but. Howe: Pick me out a good costume this year Jerry. Don't let me dowm Lash: Cat in the Hat. You were very cute in that. Ruegemel~. Flyers are done and they'll be going out to the schools here very shortly. Franks: No hard candy. Ruegeme~. Did we do wrong last year Rod? Franks: No you did good last year. Ruegeme~. It takes us a couple times to get hit in the head with a 2 by 4. Lash: Okay. Anybody else have anything for that? Franks: Oh, one more thing. And no, if you can, try to avoid peanut products. I know it's diffi~t but. Lash: I'll tell you part of the thing is so many of the products are packaged in the same factory so. I mean at some level yeah, you don't have to get like Salted Nut Rolls or something like that but on some level it's the parent's responsibility if they have a child who has allergies so they should need to be aware. ADMINISTRATIVE: 2002 PARK & TRAHJ ACQUI~mON AND DEVI~LOPMENT CAPITAL IMPROVEMENT PROGRAM. Hoffman: Thank you Chair Lash, members of the commission. Here's the answer to your question about when you slotted in the shelter, 2005. $175,000. That's where it currently is located. Lash: Is that close to the amount that you think will do it by then? Probably. Especially by 2005. If we're going to keep it in 2005, we might as well just put more money there now because it's going to have to happen. So should it go up to 250? Hoffman: It's already submitted. Lash: Keep that in mind. People who are going to be here. Franks: When we don't have to spend that $800,000 on that trail, then. 13 Park and Rec Commission M~ting - September 25, 2001 Hoffrnan: I want to update you on the other submittals as a part of thc 2002 park and trail acquisition and development CIP that you were not aware of back in July. On August 31~t I submitted that CIP to the City Manager, Todd Gerhardt and Finance Director, Bruce De,long. They included three items, which were additional following your discussion. The first being the trail connector from Chanhassen Hills to Bandimere Park which, at least in our vehicle we looked at tonight. We scoped it all out. I'm sure you guys were doing the same. It would travel from Chanhassen Hills, the entrance south to Bandimere Park and probably in the neighborhood of a couple hundred thousand dollars, depending on the difficulty in grading. It' s not, you can properly see from one end of the correction to the other, but there'd still be some significant cross there. The second item is the trail connector, or the other two items, both trail connectors involved with the Highway 5 improvement project. One being at Bluff Creek, the other being at Riley Creek. If you look at the plan they're somewhat confusing. Let's just look at the vicinity map first off. It shows the two locations. One right in the front door of Lake Ann. One fight in the front door of the recreation center. You can picture in your mind they are building the beautiful frontage road on the north and it already has the 10 foot trail on the north side of that. Then they are building an underpass for each of these trails underneath that frontage mad. It's...strueture. Both of them have the creek right along the trail as a part of that frontage mad. Then the part of the Highway 5 itself, Highway 5 proper, these trails, the culvert takes the water underneath the road and then another...culvert but off the trail that's next to you takes the pedestrian through the underpass. But when you hit the southern terminus of the Highway 5 MnDot right-of-way, they stop. No connections to our city trail system and plans were not made for that. I think it was Mike or one of the commissioners that said people are anticipating when this thing opens in June that they'll be utilizing those connections. I have made inquiries with our engineering department, with the State of Minnesota about where are these connections and it wasn't the only thing left out for a variety of reasons. These plans were basically put on paper about 4 years ago. Street lighting if you've noticed is' not included in the 5 years currently. And landscaping is not currently included. Those items will also be coming along at a future date and a future contract. I think that it's absolutely essential that we make plans m pay for and install these connections. The recreation center one is much more straight forward. If you ever stood at the east end of the recreation center sidewalk, that's where the connection will come down to, and then there's a sidewalk that leads out to Coulter Boulevard. It's a very short connection. Not that expensive to make to the underpass. And then there's a supplemental connection to the church which is just to the east there which you can see under construction. And so there's kind of a Y that would take place there. And the Y would actually cross the creek at the old farmers driveway that goes across there. So that's in place so we don't have to buy a bridge or install a separate culvert. The connection at Lake Ann is much more complex. If you've ever remember driving by and looking south into this creek bed, it's very steep and there's three options. You look at coming along Prince's fence, right along the creek down to the cul-de- sac. If you've ever driven back in the cul-de-sac in Park Road where there's big dirt piles, that' s one option. The second is to take it straight west at the Highway :5 ditch to the intersection of Audubon at 5 at Prince' s front door. The third option is to take it immediately east to the Park Road access right near the Merit sign. Or any combination of those three. So what I've asked the City Council and what they've approved is that we go ahead and solicit their consultants to study these alternatives. Prepare a cost and design alternatives and then submit those back to the city for our selection of the routes and to get a contractor here the first of the spring to get these things built. Costs, I mean all three of these projects could exceed a half a million dollars so these are significant cost issues for the commission and the city, but I think absolutely necessary that they are done. I'll answer any questions that the commission has. I wanted to make you aware. Karlovich: The one statement I wanted to make was that living in the northwest kind of quadrant of Chanhassen and at least the community members that I've been in contact with, or a lot of the public, that loves and uses the trail along Galpin are expecting once Highway 5 is finished that, I just constantly hear 14 Park and Rec Commission Meeting - September 25, 2001 the comments that oh it's going to be great. Did you see those trail connectors. You're going to be able to go under Highway 5 and go somewhere. Most of the public thinks that they're going in with I-rtghway :5 so I think you're going to get a lot of disappointed customers and there's going to be a lot of heat that comes after Highway 5 is in. Hoffman: Highway 5 is antici .tinted to he done in June of 2002 and we could make that schedule or meet it shortly thereaf~. Lash: Anybody else? Kelly:. Did you ever think about extending the trail on Lyman all the way to Powers? Going west. Hoffman: Yes. Kelly:. Which I know is a pretty d_~ent size shoulder. Hoffimn: It's in the comprehensive plan to do all of Lyman from the current stop right there at the 101, all the way west to Highway 41. Where that is held up is it's a county road and the county and the city entered inW the cooperative agreements on all the county roads in the city and then the TIF issue can~ up . where the money dried up and the city was only mandated to make those Tm payments back to the county if the money was available. Well the money '.mn't available so the county is not very excited about coming up here and investing more money in county roads in our city currently. They feel Lyman Boulevard does a very nice job. The city would like to see it in an urban section with a.sidewalk, but they're saying well if you'd like to see that then pay up your past debts and then we'll start talking about Lyman Boulevard. That's basically how I understand the fuun'e, how that roadway. When it does happen, it's going to be a beautifitl connection because every trail, Galpin,' Audubon, Powers, they all come down and people do not like running along that connection. ~pecially down to below the hill out there to the west. Lash: With the options that you gave with the Lake Ann...just my gut reaction on, and of course it'd be dependent on conditions and cost and stuff but my first thought is, I think the one going west to Audubon would be my first choice because I think it would take us down to Centu~ Boulevard which then hooks up and then it goes down Audubon and there's a trail down there that goes into the neighborhood and stuff so that would seem like the most natural. Hoffman: It's probably the best and will most likely be the least expemive. Hoffman: A couple of items I forgot to list. Survey results I mentioned to most of you that last night the City Council received the final word on the recent survey conducted in the city by Bill Morris of Decision Resources. Bill started his presentation by saying we might as well start with the, what he continues the crown jewel of Chanhassen and that is the park and recreation offerings that the city presents to the public. He says we have the highest approval ratings of any suburban community ever surveyed by his flrr~ Consistently over 90% approval ratings from participants. If we want to look at things in the future to top off the program in the parks and recreation area, it would be an indoor pool and a community center. They're widely supported. If you take out the 18% of people who say no to absolutely anything, he says an indoor pool in this community is widely, overwhelmingly I think was his term, supported by your public. And that support is across the board. It's not just families with children. 15 Park and Rec Commission Meeting - September 25,2001 It's older adults and so he says now, if you want to talk about these things, it's a good time to talk about iL Even though people feel they're over taxed, they're open to a conversation about the thi.'ngs that they really feel strongly about. As long as you par~er, when asked if the city should go at these things alone, the approval ratings drop off dramatically. Usership, I've already mentioned that. That usership is consistent across all ages in our city. Participation levels in city programs is very high. Approximately 20 to Z5% of people are connected to the city via the internet and they would like to receive the majority of the information and provide registration opportunities that way. I believe the council is going to tie into that in a pretty dramatic way. The executive summary which he presented last night will be in next month' s administrative packet so if you want to read through that, 'he has it broken out by category. It' s interesting tO read. And then second item, phone call today from a Rich Haggle, a resident of the community. He will probably be at your next meeting for visitor presentations to talk about two issues. First, South Lotus Lake boat access. Minor issue. There's a deep hole in there probably from prop wash I think. People have a difficult time landing their boat. Keeping it level. I've asked Dale to talk with the DNR folks to see what kind of permit we need to do grading or filling within the lake itself. They'll go ahead and file some type of permit. Second issue in his words, he lives a half a mile from Crreenwood Shores beach and the can only drive half that distance before he has to stop and park his car and get out to access the public park. He's not happen about that and he wants to talk to the commission about that as well. So he should be here in October. Lash: Okay. Are we, are you talking about the stuff in the packet when you're talking about the Decision Resources or is that just coming out of the meeting last night? Hoffman: Last night coming out of the meeting. There' s stuff here in the packet as well and then there will be an administrative or executive sumnmry next week. Lash: Alright. Well we' 11 move on to Commission Member Committee Reports. COMMISSION MEMBER ~OMMITTEE REPORT. Lash: Mike, did you already kind of do your report? Howe: I did mine. Lash: Dave, do you have any? Moes: Nothing yet, no. Lash: I don't think any of the rest of us are on any committees, are we? Okay. COMMISSION MEMBER PRESENTATI~ None. ADMINISTRATIVE PACKET. Hoffman: Wide variety of information in here because it's over a 2 month period of time. Lash: A couple of quick things I was just going to say that I pulled out of the Decision Resources thing that I thought is very encouraging and I think a lot of this goes back to our staff and the great service that they provide to our city but as you look at the park and recreation facilities, the usage, the rating, the neighborhood parks and the appearance of it, you know Dale that goes to you and your staff. I mean 16 Park and Rec Commission Meeting - September 25, ~1 obviously you guys are doing a great job. I think it looks good. It's interesting to see expanding the amount of natural areas in existing parks, 59% of people would favor expanding the natural areas so it's always an important thing for us to keep in mind when we're developing that not everybody wants a ballfield. Hoffman: Mr. Morris classified 25% of our residents as conservative green. Lash: So that's just an important thing to reme~. As much as we need fields and people are fighting over them, there's a high percen~ge of people who want that open space just to be able to go and commune. And then if you look under the recreational development, people who support certain things. The community center comes in highest with 65 and then the pool which to me is kind of the same thing. Followed not that far behind by a water park, which again I think a community center would fill that need but a municipal golf course, 50%. That was surprising for me to see but good to see too. Of course there's 50% who don't support it so. But then the other thing that I found really intem'esting for how many people would support some of those things, if you look under needed recreaitional facilities, 59% say that we don't need anything more. So and only 9% say they think we need a conmmnity center and 17% say we need a pool. So I think those two are in a tittle bit opposing to each other so I'm not exactly sure how to read that. But Susan and Jerry and Corey, you know the recreational program participation. You got good marks on that, although when it shows participation it says only 39% of the people participate. I just find that. Hoffman: 40%. Lash: Yeah, is that high? See I don't think that seems very high. When you see how many people are out there doing stuff, and then you think over half of them aren't doing anything. Hoffman: Well these are people who sign up. Then there's' another. Lash: That just walk around yeah. Hoffman: ...percent that just do the things we saw them doing tonight. Lash: Yeah, yeah. But it's just interesting because when you see so many kids out there, you just figure that's got to be, just think if they ali signed up. We'd be in trouble. But I find this really interesting to see the ratings and I think you guys should really be very proud of yourselves and the jobs that you do. Howe: I agree. Hoffman: Thank you. Lash: Especially some of you really long term people. I mean you've been here since this was just a little bow hunt town. And then I have a quick question for you Jerry, I'm moving onto the Lake Lucy Ridge one. Is that that proposal that we saw that was, or Todd, that was on Galpin and Lake Lucy Road on the corner? On that Lundgren, is that the one? Hoffman: Just east of that. You see a sign there right now so it's east of the intersection of Galpin and Lake Lucy. It's directly on the shores, which would be the northwest shore of Lake Lucy. Lash: Okay. Thanks. Anybody else have any? 17 Park and Rec Commission Meeting - September 25, 2001 Hoffman: That was referring to the letter about the trail and Mx. Noeeker has gone ahead and stated that he will install the trail in the mar yards. He's beginning to recognize it's future significance in our trail system. Lash: And then what was the grant for? That you did. Hoffman: At Bandimere? 'Lash: Yeah. Hoffman: That was for a shelter and the playground and the playground's completed so now it will just be for a shelter. Lash: Okay. Anybody else have anything for Todd or Jerry out of here? Okay. Then we're done. Anybody have anything else about anything? Franks: I noticed the skateboard, skate park issue again. I know that's one incident reported in our packet but overall, Todd since you're up there, what' s kind of the buzz around the skate park? As far as behavior that is not going to be up to bat. Hoffman: Oh sure. It's always there and at certain times of the day and mainly focused around language and then. Language and respect. Respect to the property itself. Respect of other people in the community. People here at City Hall, at the bank and post office. At the Oasis building. And so there's issues that I think the skate park has touched a lot of people in town. I sit at a table at the Chamber of Commerce and everybody there will say the skate park's a great facility. That they're driving by and they say lo0k at all the participation and then there's the other people who are coming face to face with the participants and having negative experience. The calls have gone down. It's not quite once a week that I receive a complaint call, where it was almost daily during certain levels in the spring. Springtime and issues are all the same issues. Language. Bullying or attempting to start fights. The litter .... available here, the restrooms and the water and the pop machines and those types of things and so Jerry is over there on a weekly basis. I'm there probably at least once a day. I can look at the facility out my window. Our availability to go over and talk to the participants is one of the reasons that so many people call and ask you know what's going on in Chanhassen. How come you can keep a lid on things whereas in other locations there's nobody there? I don't know why Young America recently opened and then closed it. They had problems. Woodbury opened their' s, or excuse me. Eagan opened theirs. They had huge problems. It's in an off site location. Big, big problems and they closed it immediately to try to get the lay of the land. Basically the approach I've taken is that you talk to those participants because when I'm over there talking to a group of kids that are causing problems, there's the other 97% that are watching and saying you know, we saw those kids doing, conducting that bad behavior and we saw that guy from City Hall walk over here and chew them out for it. And so hopefully we're teaching those other ones the behavior that we expect; It is frustrating. People are frustrated when they do run into these negatives experiences. They call me on their cell phones. They say there's kids over here showing a lack of respect for the park. Swearing. There's young kids present here. They're smoking under age, those type of things. So what I continue to do is just to kind of get your hands around it. When we fence it all off this fall, then there's going to he no smoking at the facility, I don't care if you're of age or not of age. There's simply going to be no smoking. That will take care of that problem. Bikes will not be allowed inside of the fenced area so that will take care of the bike issue. And then it's really just talking to these kids, and I encourage these parents that are over there, you know talk to them. Don't let them get away 18 Park and Rec Commi~ion Meeting - Septemb~ 25, 2001 with swearing you know next door to you. Say hey that's not appropriate. Make sure you send those messages because I see it as a, it's just a place to, it's not a place to ignore and say oh it's all bad. Let's get rid of it. Close it down. It's a place to educate and put some investment into our kids I firmly Gregory: Would it be worth the effort to have a Satellite in the area and that so the kids wouldn't have to go over here or would that be more of a problem too? Hoffman: Well the one there, I mean they're just 100 feet away. Moes: There are two Satellites there already. Hoffman: They're not using the bathrooms so much as the pop machines and I don't think we should put a pop machine outside at the skate park. It wouldn't last. So the~'s lots of good things going on thea'e but when you have a volume, you know the Mst time we calculated it was 14,000 users a year and you have that volume, there's going to be, that's the age group where they're testing their boundaries. Lash: If you had 14,000 adults you'd have problems. Franks: So there's no pop vendor that wants to take...responsibility for putting their own machine out there? Ruegemer:. We talk to our...and I don't know if they've got an interest... Franks: There's no new guy on the route or anything. Hoffman: San~ thing with the drinking fountain, sOme people are just completely besides themselves -that we have not provided a drinking fountain there but it wouldn't .last. And it's very expensive to Lash: I have to backtrack just for one second. Under committee reports, and this isn't a report at all but I all of a sudden had a flash that when we did the CIP did we talk, did we put in the mix there at all Memorial Park? Doing anything there because I just don't recall that that's in there. Hoffman: We're waiting on the two lots that are adjacent to the park to develop so they can complete the Lash: Oh, okay. But I mean there's nothing else that we would mov. e forward with before then? Because we wanted to try to put in a little parking area and some of that stuff to kind of get it before we can really do anything else. We can't do anything until we do that? Hoffman: Not really. Premature. Lash: Okay. Okay. Alright, anybody have anything else? Is there a motion to adjourn? Franks moved, Karlovkh seconded to adjourn the Park and Recreation Commission m ting. Ail voted in favor and the motion carried. Submitted by Todd Hoffmau 19 Park and Rec Commission Meeting - September 25,2001 Park and Recreation Director Prepared by Nann Oph~im PO B~ I47 Mnlam~ ~ 55317 l'h,ne 952.93Z1900 952957.573~ 952937.9152 95~93ff2524 TO: FROM: DATE~. Todd ~ City Managex Todd Hoffman, Park and Recreation Director Octn~ 1'7, 2001 SUB J: Award Consultant Services Contract for Trail Connector Feasibility Study;, TH 5 at Bluff Creek, TH 5 at Riley Creek, TH 101 South from Lake Susan Drive to Bandimem Park On September 10, 2~01, the City Council auth~ staff to solicit propo~ for the aforementioned worl~ Req~ for propoaah were delivered to the following firms; Boneatroo & Associates, I-rFPO, TKDA, and WSB & Associates, Inc. On Monday, October 151 received responaea from all four firms. The proposals are split into two parts, a feasibility study and design and construction services. Copies of each response (8 in total) are attached. The quoted fees for providing these ~n'vices are: Bone, atroo & Assoc. HTPO TKDA WSB Feasibility Study $7,490 $6,500 $8,600 $4,700 Design/Construction $33,900 $65,.000 $48,800 $41,000 TOTAL $41,480 $71,500 $57,400 $45,700 REco ,MMENDATIQN It is recomn~nded that the City Council award the feasiMlity study for City Trail Connectors: TH 5 at Bluff ~eek, TH 5 at Riley Creek, and TH 101 South from Lake Su~an Drive to Bandimere Park to Bonestroo & Associates in the amount of $7,490. c: Park and Recreation Commission Engineering · Surveying Landscape Architecture October 15, 2001 Mr. Todd Hoffman Park and Recreation Director City of ChOsen 690 City Center Drive, P.O. Box 147 Chanhassen, MN 55317 Dear Todd: Thank you for the opportunity to submit proposals for Preparation of Feasibility Study and Design and Construction Consultant Services for City Trail Connectors. Our proposals contain our understanding of the project, project schedule, key personnel, and related project exper~.ence, along with our estimated fee for consulting services. We are committed to meeting the scope and schedule of this project! Our experience working on similar projects, as well as our success completing projects for the City of Chanhassen, will benefit City staff and the community. We welcome the opportunity to continue working with the City of Chanhassen, and appreciate you considering HTPO for this project. Please do not hesitate to contact me if you have any questions, or require additional information. 751D Market Place Drive Eden Prairie, MN 55344 952-829-0700 952-829-7806 fax Sincerely, Hansen Thorp Pelllnen Olson, Inc. Laurie ^. lohmon, P.E. Principal tECEIVED ';1'1¥ OF CHANHA$$EN CITY OF CHANHA88EN - CITY TRAIL CONNECTORS FEASIBILTY STUDY Statement of Understanding HTPO understands that this project requires a feam'bil- ity report for the following City Trail Connectors: TH 5 at Bluff Creek; TH 5 at Riley Creek; and TH South from I_~ke Susan Drive to Bandimere:Park. The feam'bility study will require a minimum of two neighborhood meeting, and presentation to Cify Council. It is antidpated that there will be at least three different alternatives for the TH 5 at Riley Creek Connection: 1. Design trail down Riley Creek ravine to Park Place; 2. Design trail in TH 5 south right-of-way to West Audubon Road, and connect to trail system at Audubon; or 3. Design Trail in TH 5 south right-of-way to Park Drive, then south along Park Drive to Park Road. Our services will include the following: preparation of a feasibility report for the Trail Connections project with preliminary cost estimates and preliminary funding for all alternatives. The report will also provide a project schedule and identify any additional right-of-way or their legal descriptions. Engineering · Surveying p 0 "ndm~Pe AJ'chlt~c~um Page1 CITY OF CHANHASSEN - CITY TRAIL CONNECTORS FEASIBILTY STUDY Project Schedule We do not foresee any difficulty meeting the duration of the project schedule as outlined below. The timing for this project suits the members of our project team very well as we will be wrapping up current projects at the time that this project will begin. HTPO is willing and able to dedicate the staff and resources necessary to meet these deadlines. We will meet with dty staff at times convenient to them with progress reports as well as update the staff via emafl. Order Feasibility Study Kick off Meeting with City Staff First Neighborhood Meeting Second Neighborhood Meeting Submit Feasibility Report to City for review Submit Final Feasibility Report to City Present Feasibility Report to Council October 22, 2001 October 25, 2001 November 15, 2001 December 6, 2001 December 13, 2001 December 20, 2001 January 14, 2002 ~'1 l'-~'1 Engineering. Survsylng '~"~ ~-'~ Landacape Archltectur. Page2 CITY OF CHANHA$SEN - CITY TRAIL CONNECTORS FEA81BILTY 8TUDY Key Personnel HTPO's team consists of engineers and construction inspectors experien~ in the design of trail projects. They realize that communication is key to the success of a project. These individuals have experience working independently and together with City staff, devel- opers, and neighborhood groups on a variety of projects. They dearly understand the. importance, of quick response to the client and effective communication throughout the project process. Brief resumes for the key personnel to be involved in your project follow. Joel A. Rutherford, P.E., Project Manager A recent addition to our engineering Staff, Joel brings 15 years of experience to HTPO in both the private and public sectors. He has experience in all areas of civil engineering including surveying, inspection, design, drafting, pavement management, wastewater collection, water distribution systems, storm water conveyance systems, wetland replace- ment, and project administration including budgeting, feasibility studies, Munidpal State Aid, and assessment procedures. Joel's experience has ermbled him to meet regularly with developers, planners, business owners, contractors, consultants, elected offidals, and other governmental agenci~. Projects for which Joel served as Project. Engineer while with other employers include: . · · City of Shakopee, Mb/ Sarazin Street State Aid collector road~ including trail and sidewalk desi.'gn, and two e~ons of Vierling Drive State Aid coIlector road, also with and sidewalks · City of Northfielcl, MN Nearly one mile of sidewalk installations in existing residential neighborhoods of · City of Prior Lake, MN Project Engineer for City's Business Park including trail and sidewa_Lk design; designer, drafter, inspector on Other sidewalk projects for the. City l'P17 Engln#dng. Surveying ~ ~ Landeca. Arr. hltectur~ Page3 CITY OF CHANHASSEN - CITY TRAIL CONNECTORS FEASIBILTY STUDY Jay T. Rubaah, P.E., Project Engineer Jay has ten years of engineering design, project management and field experience. He has expertise in the design of municipal street, trail, water main, sanitary sewer, storm sewer and lift station design projects. He also has been involved with stormwater management plans, and government agency permit reviews/applications. Jay's experience includes planning and design of municipal parks. He also has been licensed and certified as a designer and inspector of on-site sewage treatment systems. Projects for which Jay served as Project' Engineer include: · City of Chanhassen, MN Concept Plans for a Trail along T.H. 101 and BC7/BC8 Sanitary Sewer and Watermain Extension · City of Rogers, MN Rogers Community Center Park, which includes parking lots, ball fields, and park shelters; Main Street Trail and the Mallard Estates Trail System · City of Eden Prairie, MN Forest Hill Road Street Extension, Lincoln Lane Street Reconstruction, and Pond K Sediment Removal Jan Wager Andereon, L.A. - Landscape Architect Jan has over 18 years experience with HTPO in design of various components of public and private development projects. She has extensive experience in grading design and erosion control, design of park and other recreational facilities, landscape design, plant selection ~nd identification, and preparation of presentation drawings. Jan brings a critical eye for aesthetics to every project, along with the unique ability to help others visualize aspects of design. Jan's previous experience includes work with the National Park Service and a land development firm. Jan brings a critical eye for aesthetics to every project, along with the unique ability to help others visualize aspects of design. Jan's previous experience includes work with the National Park Service and a land development firm. Jan's recent project experience includes: · City of Rogers, MN Landscape design for the new Rogers Community Center Park, which includes parking lots, ball fields, and park structures. · City of Eden Prairie, MN Design of updated Staring Lake Park playground area, open air amphitheater, utilities, lighted ball field, parking lot and grounds. · City of Eden Prairie, MN Assisted with the design of Miller Park, a 100-acre park which included roads, parking, athletic fadlities, lighting, trails, boat landing, play areas and picnic facilities. ~l-'~ Engineering. Surveying ~'~ ~"~ Landscape Archltectum Page4 CITY OF CHANHA88EN - CITY TRAIL CONNECTORS FEA$1BILTY STUDY Projec and Trail Experience HTPO's park and trail project experience includes the full range of professional service~ civil engineering, surveying, landscape architech~, construction inspection/observation, and construction staking. Our designs complement the existing environment of each site to provide aesthetically pleasing projects ,*or city parks, corporate campuses and munici- pal streets. Following is a partial listing of recent projects. Rogers Community Center Park, City of Rogers, MN Design for this new $1.3 million community center park includes streets, parking lots, ball fields, tennis and basketball courts, trail systems, play areas, park structures, stormwater management, and sanitary sewer and watermain systems. Services provided-were: civil engineering, surveying, landscape archive, construction inspec°don/observation, and construction staking. Miller Park, City of Eden Prairie, MN A 100-acre park with roads, parking lots, outdoor athletic facilities, utilities, drainage, lighting, irrigation, trails, boat landing, play areas, and picnic facilities. Servit~ provided were: civil engineering, surveying, landscape archive,' construction inspection/ observation, ar/d construction staking.' Staring Lake Park, City of Eden Prairie, Mb/ Design, staking and inspection for updated playground area, open air amphitheater, utilities, lighting, ball field, parking lot and grounds. Flying Cloud Ball Fields, City Of Eden Prairie, M2q Surveying, design and inspection for new roadway system and parking lots within these municipal ball fields. Townline Trail Improvements, City of Minnetonka, MN Civil engineering, surveying and inspection for this bituminous trail along CSAH 62. 101 Trail, City of Mtnnetonka, M2q' Construction documents and ~ permitting for this trail along Highway 101. 101 Trail, City of Chanhassen, MN Topography, concept design, neighborhood meetings, application to MnDot. This trail has not been built. Grand Oak Business Park/Edward Fart Architects Master trail and landscape plan for this office park in Eagarc Bryant Lake Drive and Anderson Lakes Parkway Traila, City of Eden Prairie, MN These trails are currently in the design phase.- ~'1 ]"~ Engln~rlno. Burying Page5 CITY OF CHANHA$$EN - CITY TRAIL CONNECTORS FEA$1BILTY STUDY Fee for Serv c® HTPO proposes to provide professional services to the City of Chanhassen consisting of engineering and landscape architecture for the following fee: $6,500.00 Feasibility study including analysis of alternatives, cost estimates, and schedule. This fee includes two (2) neighborhood meetings, three (3) meetings with City staff, and attendance at two (2) City Council meetings. The above fee is based on the following assumptions: · This project is for the t~ail connections only, and does not include legal or condemnation costs. · The City has adequate as-built plans for all the roadways in the project area. · The City will provide necessary parcel number and property owner lists for easement acquisition. · Geotechnical services, if required, will be provided by-others. Customary Reimbursable Expenses (printing, courier and other out-of-house services and documents) have not been included in the above fees, and will be passed on directly to yOU. Engineering. Surveying Landscape Architecture Page6 TKDA ENGINEERS · ARCHITECTS · PLANNERS TOLTZ, KING, DU1/AU., ANDERSON AND A88OCIATES, INCORPORATED 1800 PIPER JAFFRAY PLAZA 444 CEDAR STREEI' SAINT PAUL, MINNESOTA 55101-2140 PHONE: eSI J292.4400 FAX: 551/292-00~3 Octobcrl5,2001 Mr. Todd Hoffman Park and Recreation Director 690 City Center Drive P.O. Box 147 Chanhassen, Minnesota 55317 Re: Proposal for Feasibility Study Services for City Trail Connectors for the City of Chanhassen Dear Mr. Hoffman: Toltz, King, Duvall, Anderson and Associates, Incorporated (TKDA) is pleased to present this Proposal to the City of Chanhassen (City) for Preparation of a Feasibility Study in connection with City Trail Connectors. This proposal contains our understanding of the project needs, project schedule, related experience, and references, along with a fee estimate for services. .. We welcome the opportunity to continue working with the City and demonstrating our value in helping you meet your goals. Please do not hesitate to contact Tom Prew at 651/292-4463 if you have any questions or require additional information. Sincerely, Richard N. Sobiech, P.E. President/CEO RNS:TDP:bas Enclosures Thomas D. Prew, P.E. Project Manager Feasibility Study - City Trail Connectors Ps_os 2 STATEMENT OF UNDERSTANDING The City of Chanhassen would like to complete three separate trail projects in the spring of 2002. Funding shall come from the City's Park Fund. The three trail segments and issues for each of them are listed below Bluff Crm~k Trail Under Mn/DOT's TH 5 reconstruction project, a trail underpass of the highway was built at Bluff Creek. The City would like to build a connection from the highway underpass to the sidewalk at the Bluff Creek Recreation Center, and easterly past the new church. Although issues and at this site appear to be minor, it will be necessary to coordinate and obtain a complete review by MnDOT at the feasibility report stage to ensure they are aware of the action to be taken. We understand that the City will provide a site plan for the new church and an aerial photo of the area for design and display purposes. Riley Creek Trail Under Mn/DOT's TH 5 reconstruction project, a trail underpass of the highway was built at Riley Creek. The City would like to review three options for a connection from the highway underpass to other area trails. The first option is to extend the trail westerly along TH 5 to Audubon Road. This is the shortest and least complicated option. The second option is to extend it easterly along TH 5 to an existing City street. The third option is to extend it southerly along the banks of Riley Creek to Park Road. This final option would route the trail through a wooded area along the steep banks of the creek, and past the City's material handling and storage area. We would look at this option very closely due to the topographic restrictions. We would also look at the conflict of use between the proposed trail and the City storage area. Coordination and review by Mn/DOT will be necessary at the feasibility report stage to ensure they are aware of the plan and project/ We understand the City will provide a site plan for the existing recording studio and 'an aerial photo of the area for design and display purposes. TH 101 South Trail This trail will provide an important link in the City trail system. The trail would follow thc current alignment of TH 101 from Lake Susan Drive to Bandimere Park. Design issues that need to be studied include the narrow right-of-way, pipeline easement, steep slopes, possible wetland conflicts, front and rear yard aesthetics of residential homes, and providing safe crossing areas across the busy highway. Coordination and review by Mn/DOT, the Carver County Highway Department, and the pipeline company will be necessary at the feasibility report stage to insure they are aware of the plan and project. We understand the City will provide plats or half section maps for the area and an aerial photo of the area for design and display purposes. We understand the consultant will prepare a feasibility report for each trail. The reports shall include discussion as to the feasibility and advisability of the project, estimated project costs, the trail location and any right-of way needs, permitting considerations, and. a project schedule. GIS based exhibits would be prepared to show the general location of the trails. We feel it is very important to back up ail exhibits with field measurements at critical locations to confirm the mapping work. F~ibllltv Study - CI~ Troll Connectors Pllae ;3 -- Trails shall be designed in accordance with the City of Chanhassen design standards, with special attention given to street crossings, separation distance from roads and fixed objects. Profile grades would be reviewed as well. We feel it is important at this stage to recommend a mute that we know will be conslzuctable. Two City Council meetings, along with review meetings with City staff, are anticipated. Aerial photos would be prepared for the City Council meetings to show the general area of the trails. SERVICES TO BE PROVIDED BY TKDA Based on TKDA'S understanding of the .Project, we propose to provide the following services: 1. Meet with the City to review specific Project criteria and concerns for each trail. Based on the discussions and field review of each trail, meet with the City to review preliminary recommendations and cost estimates. 2. Assess the feasibility and advisability of building each trail Project at this time. 3. Complete a draft Feasibility Report which will include location maps and a proposed Project schedule. Meet with the City to review. 4. Incorporate any final comments and prepare a final Feasibility Report. 5. Identify any right-of-way or easements required for trail construction. EXPERIENCE BikelPedestrian Trail Feasibili~ Stud~! and Phase III Semtces, South Saint Paul, MN. The City of South St. Paul retaianed TKDA to design the John F~ Carroll Blvd./Hardman Avenue Regional Trail. The trail is located along the top of the West Levee of the Mississippi River, starting at Armour Avenue and extending north approximately 43300 .feet, TI<DA design services included: revisions to the Project Memorandum' report, preparation of a design exemption requ6st, prepm'a, tion of' a feas~ility report for constructing a bridge over the Union Pacific Railroad, surveys, preparation'of prelimihary and fir~- - plans for the trail and bridge, and preparation of special provisions and engineeffs estimates. The project was constructed with the use of Federal funds. TKDA was responm'ble for contract administration services, including construction staking and inspectiorc These services also included work orders, change orders, supplements! agreements, partial payments, and related documents. Su~le Hollow Ci~ Park, Saint Patti, MN. The City of Saint Paul commissioned TKDA to improve Swede Ho]Iow City Park immediately following completion of a combined sewer separation project. The restoration included a bituminous bike path winding through the valley, and the creation of a waterfall and stream using recycled cooling water fxom a nearby facility. Rock excavated during the sewer separation project was placed to create the effect of a spring emerging from the base of a naturally occurrinff outcroppin~ Dakota Coun~'Bikema~l$, West St. Paul, MN. TKDA assisted Dakota County in evaluating the feasibility of routes for a new bikeway and subsequently prepared plans and contract documents for its consmactiorc The 8-foot wide bikeway was over a mile long, paralleling portions of Wentworth and Oakdale Avenues in West St. Paul. Part of the Dakota County Trail System, the '.bikeway amnects residential and commerda] areas with public facilities including parks, offices, bus stops, and the Wentworth Public Library. TKDA was later retained to develop a countywide txail system signage plan and prepare a report for the Cotmty's use in applying for and receiving an ISFEA grant to implement the signage program. Ba~sett Creek Bicycle and Pedestrian Bridge, ¢itigs ~_ C_nlst~ll a~ Golden Valleg, MN. The Cities of Crystal and Golden Valley retained TKDA to conduct preliminary and final design services__ for the constm~on of the Bassett Creek Pedeslxian / Bicycle Bridge over Trunk Highway 100. The 12-foot wide and 814-foot Icing bridge will be located near 29th Avenue in Crystal and Dawnview Terrace in Golden Valley. TKDA design services included preparation of a Project Feasibility Study - City Trail Connectors Pa_oe 4 Memorandum, preparation of a design exemption request, preparation of preliminary and final bridge plans, and compiling special provisions and engineers' estimates. The project will be constructed in 2002 with federal and city funds. Several challenges were presented to the design team, including: difficult alignment and bridge property selection due to site conditions, coordination of the project with the construction activities of T.H. 100, and applying highway corridor aesthetic requirements. Harriet Island Re_~onal Park Pedestrian Gatewa_ti Entrance, Saint Paul, MN. Harriet Island's new Pedestrian Gateway Entrance reconnects Saint Paul's West Side Community to Harriet Island Park and the Mississippi River. This new entrance allows pedestrians to more directly access the park through an opening in the existing levee. Long-term plans for the West Side Community include development of a mixed-use urban village on the lower West Side behind the levee. This new entrance, along with the renovated Harriet Island Park, will help serve as catalysts in the revitalization of this "Harriet Island Urban Village" neighborhood. The new entrance design incorporates a plaza with a kiosk and interpretive artwork on the Water Street side of the levee, which welcome park visitors and provide information relative to the park and its Mississippi River valley setting. Stairs on the park side of the entrance provide access from pedestrian trails on top of the levee to the Great Lawn of Harriet Island Park. Combined with planters and a park overlook on top of the levee, these masses will help visually balance the mass presented by the existing Moses Street Prtmping Station. Accessible routes from the levee trails to the park are accomplished with ramped paths traversing down the Water Street side of the levee to the plaza and then through the new entrance into the park. A bridge spanning the new entrance continues an uninterrupted flow of pedestrian and bicycle traffic on the topside of the levee. The master plan for Harriet Island Park emphasizes relocation of circulation and parking facilities to the perimeter of the park. The Great Lawn in the center of the park now becomes a focal point. Pedestrians from future parking lots along the Water Street side of the levee will access Harriet Island Park via this new entrance. The entranceway therefore becomes an important element in park programming and circulation, particularly during larger events when all parking facilities are being used. The new pedestrian entrance depicted in the concept drawings is the result of a process lasting for several months that included the City of Saint Paul Division of Parks and Recreation, Saint Paul Public Works, the Saint Paul Riverfront Corporation, and the U.S. Army Corps of Engineers. Input was also obtained through public information meetings and meetings with the design team responsible for the overall renovation of Harriet Island Park, which is currently under construction. Stone Hil! Regional Park, Canby, MN. Phase one park development included a 30-site campground, picnic area, swimming beach, boat launch and miscellaneous beach house and restroom/shower buildings to serve these areas. An onsite well and water distribution system, a sanitary sewer system, a mile of bituminous walking trails, two miles of park roads and parking areas were designed and constructed to serve the different park functions. LakevllJe Trail System Improvements, City of Lakeville, MN.. Lakeville's trail improvement project included construction of five separate bicycle and pedestrian trail segments throughout the City. The trails form connecting links between other trails in Lakeville's comprehensive trail system. The trails are located within street rights-of-way and across open park land. They are specially constructed to compensate for drainage problems and space constraints. TKDA evaluated alternative trail alignments, prepared designs and construction documents for bidding, and provided construction phase services for the 4800 feet of trail improvements. Langton Park Trail Improvementst Roseville~ MN. As part of a continuing effort to improve parks throughout the community, the City of Roseville hired TKDA to assist in converting an abandoned section of roadway that ran through Langton Lake into a hiking and biking trail. The trail is 800 feet long and connects Cottontail Park with Langton Park. A pedestrian bridge was included to equalize lake levels and allow canoeists and waterfowl to pass from lake to lake. TKDA prepared plans and specifications for the concrete bridge abutments supported on wood pilings, recycling of old bituminous surface on-site, paving of the new trail, and landscape restoration. The trail has become an important link in the City's park system and is enjoyed by the community. Feasibility Study - City Troll Connectors , Paae 5 -- REFERENCES Ms. Mary Kueffner City Administrator City of Lake Elmo, MN 651/777-5510 Mr. Keith Nelson, P.E. City Engineer City of Lakeville, MN 952/469-4431 Mr. R. Charles Ahl,, P.E. Public Works Director City of Maplewood, MN 651/770-4450 KEY PERSONNEL The City of Chanhassen Park and Recreation Deparunent will benefit by using the proposed project teams extensive experience with: Alternatives analysis, providing clear definitions of your options Verifiable and accurate Cost estimates Right-of-way and easement identification · Technical design requirements, for bike trails · Conducting Public meetings · Unique solutions for unique problems · Municipal Public improvement process Brief resumes defining the roles and responsibilities of the key personnel are presented below. THOMAS D. PREW, P.E. SENIOR REGI~D ENGINEER Education Bachelor of Science, Petroleum Engineering, Montana College of Mineral Technqlogy, 1983 Registrations En85neer - MN, WI Background Mr. Prew will serve as Project Manager and Lead Engineer on this project. He has over ~16 years of Municipal Engirmering experience and is o.u'rently the City Engineer for the City of Lake fflmo, Minnesota. His area of expertise indudes preparing feasibility, design and construction reports for projects including trailways, bikeways, streets, utility, parking lot, and site development projects. He is experienced in Project funding, including ISTEA and MSASD. He is currently performing 2002 Street Improvement projects for the City of Chan_hzssen, which include feam'biUty studies, design, and construction oversight. Tom has led the feasibility and design of 2 independent trail routing projects and over 11 trail development projects associated with roadway improvements. He is experienced in Municipal State-Aid Street Design, having designed and overseen the cons~on of over 20 miles of State-Aid roads in the past 10 years. Similar Experience Project Engineer, 50th Street MSA Reconstruction; City of Lake Elmo, MN. State-Aid design involving traffic calming, trails, and landscaping. Project Manager, 30th Street North MSA Reco~~~ City of Lake Elmo, MN. Design and construction services including watermain replacement, traffic calming, and trail. Project Manager, Jay Street MSA Imtnovement~ City of Andover, MN. Commerc~ streetscape with street ~ decorative walks, landscaping, and irrigation. Project Manager, Ipava Avenue - 192ndl195th Streets Surveys; City of Lake~le, MN. Extension of Ipava Avenue and realignment of 192nd and 195th Stxeets to provide a direct link between Lakeville High School and the new Lakeville Junior High SchooL Realigned 192nd/195th Stree~ wiU be constructed as a 36-foot roadway with 8-foot bituminous trails. Project Manager, Langton Park Trail lmprovem~t~ City of R0seo//le, MN. Pedestrian bridge, roadway to trail conversion. Project Manager, Dakota Coun~ Bikeway; County of Dakota, Apple Valley, MN. Assistance in evaluating possible routes for a new urban bikeway and subsequent preparation of plans and contract documents for its construction, Feasibility Studv- Citv Trail Connectors _ - MICHAEL D. MENDIOLA, E.I.T. GRADUATE ENGINEER Education Bachelor of Science, Civil Engineering, University of Minnesota, 1997 . Paae 6 Background Mr. Mendiola joined TKDA's. Municipal Department in June 1998. Since joining TKDA, he has worked on a new road aligrLment project for Otter Lake Road in Uno Lakes, among other projects. Mr. Mendiola has assisted Municipal Department project managers in completing plans for various clients using AutoCad 14 and Softdesk. These clients have included the cities of Lino Lakes, Forest Lake, Andover, Mankato and Burnsville and the St. Paul Port Authority. The scope of projects has ranged from simple plan sheet editing to complete construction document preparation from raw survey data. Mr. Mendiola has also prepared cost plan estimates for each project he has worked on. He has utilized HydroCAD for use in overland waterflow and pond investigations. Currently he is using HydroCAD to develop a ponding system for the City of Burnsville. Similar Experience Design Engineer, Embassy Road Street Improvements; City of Burnsville, MN. Design of stormwater pond and large storm sewer outfalL Design Engineer, Cliff RoadlEmbassy Road Storm Sewer - Phase II; City of Bun~svillel MN. Design of second phase of stormwater pond including all hydrologic calculations. Design Engineer, Embassy Road Street Improvements; City of Burnsville, MN. Design of major access road to proposed amphitheater. Design Engineer, Cliff RoadlEmbassy Road Trunk Storm Sewer Improvements - Phase II; City of Burnsville, MN. Design of second phase stormwater pond. Design Engineer and Resident Field Representative, Cliff Road/Embassy Road Trunk Storm Sewer Improvements; City of Burnsville, MN. Work consisted 'of complete h~ydrologic calculations, design of.storrnwater pond and 48"- 72" storm sewer, and construction phase engineering. Resident Field Representative, Birch Lake Villas and North Birch Lake Boulevard; Township of White Bear, MN. Construction of utility systems and street to serve new townhouse development. Project included trunk watermain interconnect with crossing of State and County highways. Resident Field Representative, Portland Avenue Sanitary Sewer and Watermain Extension; Township of White Bear, MN. Construction of utility systems to serve an existing neighborhood along a County road. Work included service installation by trenchless technology and abandonment of existing wells and septic systems. Resident Field Representative, Trunk Highway 61 Watermain Relocation; Township of White Bear, MN. Construction of a relocated watermain during a widening of a State highway. Work involved providing temporary water service to commercial businesses. RICHARD L. GRAY, ASLA LANDSCAPE ARCHITECT Education Bachelor of Science, Landscape Architecture, Iowa State University, 1977 Registrations Professional Affiliations American Society of Landscape Architects Minnesota Chapter, American Society of Landscape Architects Background Mr. Gray will provide technical assistance in trail feasibility and design, bringing insight from a construct-ability and aesthetic view. Mr. Cray brings 22 years of master planning, site planning, design and preparation of construction plans and documents for parks and trails, school campuses, athletic facilities, and municipal streetscape improvements. Ma'. Gray assists all departments within TKDA with landscape architectural related design issues. Feasibility_ Study - City Trail Connectors 'Po_QO 7' Similar Experience Landscape Architect, Beach Villas Landscape Improvements; Izatys Toand~ouse Associat~. Landscaping improvements.. Responsible for preparation of conceptual plans for walkway and landscape improvements for the Beach V'dlas Townhouses at lzatys Resort Community. Landscape Architect, Boat L~unch and Parking Lot Reatomtion,. U.S. Fish and Wildlife Seroice. Civil, struchn~ and electrical which were. impacted by flooding. Respor~'ble for site evaluation and design. Project MmMger, Lake~ille Trail $~lstem Impro~ement~,. CiRri of Lak~t2le, MN. Design of trail improvements througho~ bhe City of Lakeville, Minnesota, including construction of five separate bicycle and pedestrian trail segmen~ Project Manager, Our Backyard; Minnesohi Zoological Cardem, Apple Vall~, MN. Design of the 'Our Backyard" exhibit at the Minnesota Zoo, which included walkways, a walking bridge and a cantilevered deck over a pond Landscape Architect, Stoat Hill Regional Park; Lac Qui Parle - Yello¢~ Bank Watershed Distri~, Canby, MN. Master planning, design, and construction document preparation services for the development of the 400-acre Stone Hill Regional Park near Canby, Minnesota. Involved site evaluation, master planning and preparation of construction documents. This recreational facility provides camping, swimming, boating and picnicking. Landscape Architeci, Stoede Hollmo City Park; City of Saint Paul Parks and Recreat~, MN. Design of improvements to Swede Hollow Park for the City of Saint Paul Restoration following combined sewer separation project included bituminous bike path and the creation of a waterfall and a stream using ground water Landscape Architect, Ul~l~er Ad'o# Road MSA Imlwm~m#ats; City of Maplewood, MN. Engineering services for roadway improvements on a l-mile segment of Uppe~ Afton Road. Responsible for one mile of pedestrian/bike trail and landscaping. RESPONSIBILITIES OF THE CITY To carry out the proposed work, TKDA expects that the City will perform'customary tasks such as providing record plans, property ownership information, GIS files, and mailing of notices. We have also assumed that the City will be responsible for the costs of customary direct expenses such as soil testing, legal' surveys,' reproduction costs, and traffic or drainage studies.- SCHEDULE We would expect to start our services promptly upon receipt of your ~ceptance 'of'this Prolmsal"a~d to'' complete the proposed services according to the following schedule. To ensure that we meet your schedule, we will conduct weekly department meetings to assign the necessary staff. Consultant Selection by City Council Kick-Off Meeting Preliminary Report Complete, review with Staff Review Report with City Council Submit Final Report October 22', 2001 November 6, 2001 November 26, 2001 December 10, 2001 December 20, 2001 COMPENSATION Compensation to TI(DA for the proposed services shall be on an Hourly Rate basis, not to exceed $8,600. A detailed cost estimate can be provided at your request. Bonestroo Rosene Anderlik & Associates Engineers & Architects October ! 5, 200 ! Bone~troo. Roaene. Anderllk ~ Associatea. Inc. la an Affirmative Action/Equal Opportunity Employer ·nd Employee Owned PrlnclpeJe: Otlo Boneatroo, P.E., Marvin L. 8orvala, P.E. · Glenn R. Cook. P.E. · Robert G. 8chunlcht, P.E. · Jerry A. Bourdon, P.E. Senior Consultants: Robert W. Roe·ne, P.E. · Joseph C. Andedlk, P.E. · Richard E. Turner, P.E. · 8uaan M. Eberlln, C.P.A. Ae~.late Prlncyale: Howard A. 8anford, P.E. * Kelth A. Gordon, P.E. · Robert R. Pfaff·ri·, P.E. · Richard W. Fo~er, P.E. · Davtd O. Loakota, P.E, · Robert C. Rus~ek, A.I.A. · Mark A. HaneDa, P.E. Michael T. Rautmann, P.E. · Ted K. Fl·Id, P.E. · Kenneth P. Anderson, P.E. * Mark R. Rolfl, P.E. * David A. Bonealroo, M.B.A. · 81dney P. Wllllamaon, P.E., L.8. · .4gna· M. Ring, M.B.A., · Nlan Rick Schmldt, P.E., ·Dan Edgerton, P.E., · Ron Santrach, · Tom Peterson, P.E., * Phil Gravel, P.E., · Dale Grove, P.E., · Jim MaJand, P.E., · Shelly Johnson, · latnael Martin·z, · Miles Jansen, P.E., · Tom Rouahar, P.E., · Tom Syfko, P.E. Offices: St. Paul, Rochester. Wlllmar and St. Cloud, MN · Milwaukee, WI · Gmy~[ake, IL Website: www. boneatroo.com Todd Hoffman Park and Recreation Director- 690 City Center Drive P.O. Box 147 Chanhassen, MN 55317 RE: City Trail Connectors Project Proposal Feasibility Study Preparation Dear Todd: Thank you for the opportunity to respond to your September 28, 2001 Request for Proposals for the City Trail Connectors Project. We have reviewed the request and are pleased to submit this proposa! to conduct a Feasibility Study. Bonestroo has completed several projects in the city, which has given us a good working understanding of your staff and your needs. Following is our understanding and approach to the project. Statement ol' Understandim, in preparation for this proposal, we have inspected the proposed trail locations and completed some background research on the project. The project includes three trail segments: Bluff Creek Connector at Highway 5, Riley Creek Connector at Highway 5, and along Trunk Highway 101 from South Lake Susan Drive to Bandimere Park. The Bluff Creek Connector trail segment of the Feasibility Report will evaluate possible trail alignments and prepare cost estimates for the options. The likely Bluff Creek underpass at north end of alignment will be to Bluff Creek trail connector. connect to an existing concrete trail on the Chanhassen Recreation Center property (Bonestroo was involved with the design and construction of this trail in 1996). Another possible alignment would take advantage of an existing field crossing on Bluff Creek and construct a link with Stone Creek Drive. However, the existing culvert for the field crossing may need some repair. At Riley Creek, several alignments are possible to connect to the existing trail system. The Riley Creek Connector has several possible alignments. The Feasibility Report will show the possible alignments, list the pros and cons for each, and prepare cost estimates. We will identify 2335 West Highway 36 · St. Paul, MN 55113 · 851-636-4600 · Fax: 651-636-1311 CIo' t~ Chm,hassen CIO' Tra# October !$. 2(~1 l~g¢ 2 easement and permit issues for each alignment. Possible alignments include following the Highway :5 fight- of-way to either Audubon Road or Park Drive, following the creek to Park Court, Park Place or Park Drive, or some other alignment. Work on the Feasibility report for the Highway 101 Trail will include reviewing the proposed alignment and identifying alignment issues such as permits, easements, and right-of-way. It is assumed that the trail will follow the following alignment: - West side of Highway 101 north of Lyman - South side of Lyman - East side of Highway 101 south of Lyman The Highway ! 01 Trail portion of the report will discuss issues of concern for Mn/DOT and Carver County (since this road will eventually be turned back to the County). We will discuss the alignment with representatives from Mn/DOT and the County Engineer as part of the Feasibility Report. The report will also address issues associated with the necessary crossings at Lyman Boulevard and Highway 101. The Highway 101 trail will follow the highway right of way from Lake Susan Drive to Band[mere Park. Based on our discussions with City Staff, we assume that no major amenities are associated with the trail segments (such as scenic lookouts, seating nodes, interpretive markers, etc.). However, Bonestroo has experienced landscape architects on staff who can incorporate such elements into the project at your request. The Bluff Creek and Riley Creek connections will have some environmental issues such as tree preservation, slopes, and creek water quality protection. Given Our experience with the Bluff Creek - study and our design of the Bluff Creek trail underpass on Coulter Boulevard, we are very familiar with these issues and will address them when reviewing alternative alignments for the feasibility report. The Feasibility Study will identify areas of necessary easement or right-of-way acquisition. The study will also include a project schedule. ~ched01e We can complete the Feasibility Study by December 20, 2001 as outlined in the Request for Proposals. Personnel Phil Gravel will be your Project Manager for the Feasibility Study. Phil has extensive experience serving the City of Chanhassen over the past decade, including the trails along Coulter Boulevard, Century Boulevard, and Lake Drive West. His related trail project experience includes a regional trail facility for the Soo Line Trail in Mille Lacs County. The project involved Federal ISTEA funding for the trail and a trail rest stop. The rest stop was provided by restoring the old Soo Line Railroad Depot in Onamia. Phil also recently managed the Highway 169 trail underpass in Belle Plaine, the Haug Avenue trail in Rockford, and the Pun:ells Ponds scenic trail in Annandale. Theresa Maahs is an environmental transportation engineer who will help prepare the City Trail Connectors Feasibility Study. She has experience preparing plans and specifications, and preparing and submitting agency permits. Theresa recently completed a Concept Report for a 21-mile trail study in Morrison County, and prepared materials for public information meetings. She also has experience with environmental site assessments and environmental documentation. 2335 West Highway 38 · SL Paul, MN 55113 · 651-636-4800 · Fax: 651-636-1311 PaNe 3 Related Experience and References Morrison County Trail Project- When Morrison County acquired 21 miles of abandoned rail bed they began working to develop a recreational trail that would connect two regional trail systems. Bone~troo's trail concept report outlined the viability of various trail options, including a paved trail for walkers, bicyclis, ts and in-line skaters; a non-paved trail for all-terrain vehicles; and a dual- use trail for all activities. We also reviewed possible traiihead, rest area and interpretive site locations for design issues, and chose appropriate settings. We performed structural reviews of the railroad bridges and hydraulic structures along the route and identified the work required to incorporate them into the trail system. For each bridge, we determined structural adequacy and retrofit capability, and made improvement recommendations. To address adjacent landowners' concerns of privacy loss and increased noise levels, we incorporated design solutions such as earthen berms, vegetation and noise walls. Our structural reviews Identified the work necessary to Incorporate old railroad brIdges into the trail system. We provided the County with anticipated construction needs and a proposed project approach, including construction funding and project timing, to help guide project development and construction. The County is currently working on acquiring funding to continue the project. Reference: Tim Houle - Morrison County Coordinator- (320) 632-0293. Appleton to Milan Beach Trail- In the interest of adding a recreational facility to the area, the City of Appleton chose Bonestroo to prepare a report for a ten-mile trail from Appleton to Milan-Beach, Wisconsin. Phase I of the project will be a 10-foot-wide bituminous off-road trail, or an on-road trail along selected City of Appleton streets. The trail, slated to be incorporated into the DNR's Pomme de Terre River rechannelization project, will connect City parks and ball fields. The proposed trail follows the Pomme de Terre River. Because the planned trail was near environmentally sensitive lands, we coordinated several meetings with the DNR's offices of Wildlife and Trails and Waterways, the Nature Conservancy, the BNSF Railroad and Mn/DOT to finalize the route. We also held public meetings to address resident concerns regarding increased traffic to the area and trail usage. Phase I through Appleton is scheduled for construction in fall 2002. Phases 2 and 3, planned to be bituminous or aggregate-surfaced trail along rural or minimum-maintenance roads, have not yet been designed for construction. Local agencies and the regional development commission raised funds and pursued funding grants for the three-phase, $ !.2 million trail design and construction costs. Reference: Dawn Hegland - Upper Minnesota Valley Regional Development Commission - (320) 289-1981. 2335 Weet Highway 3$ . St. Paul, MN$5113 · 651-636-4600 · Fax: 651-636-1311 ('in.' ('irt.' Trail C~,mecl,rs - F~aMI;iliO' $1u~' ¢)ctrJ~r 15, 2~X)! · PuRe 4 St. Clotut Beaver Island Trail- Through a cooperative effort, thc City of St. Cloud and St. Cloud State University constructed a bike trail/pedestrian path from the north end of the regional Beaver Island Trail system, through thc SCSU campus along thc Mississippi River, ending with a connection to a bicycle route to the downtown area. Boncstroo completed a feasibility report that outlined a route that brought the bike trail along only the upper portion of the river bluff through the campus. At the City and University's request, we later evaluated the option of bringing the route along or An aerial view of the Beaver Island Trail. closer to the river's edge. Overcoming thc slope, drainage and design challenges this option presented made it too costly to implement. As a compromise, Bonestroo designed the trail along the upper portion of the bluff but incorporated scenic overlooks to take advantage of the spectacular views. Other amenities include: · Seating · A pedestrianbridge · Ornamental railings · Call boxes · Granite pavers · Interpretive trail markers · Decorative and safety lighting With Bonestroo's careful attention to detail, thc trail is now an integral part of thc campus and thc community's transportation system. In addition to being a'n essential transportation link, it will become a recreational draw for the more than 14,000 students at SCSU, and visitors hnd residents from thc downtown area, the convention cent6r, and the exquisite gardefis across the river. The City and the University were committed to providing an aesthetically pleasing trail facility. The trail not only complements the feel of thc SCSU campus with its construction materials, but also provides an improved conn<tion between the Campus and the Mississippi River. . .. Reference: Prentiss Foster - Parks Department - (320) 650-3174. Wabasha County Trail - The Wabasha County Regional Railroad Authority purchased thc old Burlington Northern-Santa Fe rail line to create a trail for area residents and visitors to enjoy. Our initial work focused on developing about a third of the proposed trail between Plainview and Elgin for immediate use. This included rehabilitating bridges, removing inadequate structures, correcting steep slopes, and paving the trail. The paved section of the trailway is used by pedestrians and bicyclists, and the rest of the corridor is wide enough to accommodate horses and snowmobiles. The new Wabasha County Tra# pmv/de$ outdoors enthusiasts access to this - scenic corridor. In addition to interpretive sites along thc trail, plans call for a trailhead in Plainview that will include parking and restrooms. A future tunnel under Trunk Highway 42 will offer safe passage to the trail and will provide a connection with Carley State Park as pan of a regional trail system. In rehabilitating several old railroad bridges to meet trail design standards, we offered the Wabasha County group several aesthetic options for the new crossings. By staggering the existing railroad ties, redecldng the bridges with wood and providing a new safety railing system, the bridges were cost-effectively modified to meet all design requirements.' 2335 West Highway 36 · St. Peul, MN 55113 · 65f-636-4800 · Fax: 851-636-1311 Cily Cin' Trail Comlet'l.r~ - I-'easibiliO' Ck'lober 15. 2fX)! The Authority secured a Department of Natural Resources Grant, Legislative Committee on Minnesota Resources (,LCMR) funds and local contributions to fund the trail, la addition, Bonestroo helped the organization acquire $500,000 in TEA 21 Enhancement Funds. Refere,c:e: Neil Weaver, Chairman of Wabasha County Regional Railroad Authority Management Committee - (507) 534-3870. Comoensation Bonestroo can complete the work as requested in the Request for Proposals and outlined in the Statement of Understanding for a lump sum fee of $7,490. If you have any questions about this submittal, please call me at (651) 604-4885. Thank you for considering Bonestroo for this project. Sincerely, BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC. Phil Grovel Associate Principal 2335 Weat Highway 36 · St. Paul, MN55113 · 651-636-4600 · Fax: 651-636-1311 .A ISB October 12, 2001 Mr. Todd Hoffman Park and Recreation Director 690 City Center Drive P.O. Box 147 Chanhassen, MN 55317 Proposal for City Trail Connectors City Project No. RA-630 WSB Project No. 00108-010 Dear Mr. Hoffman: Enclosed please find two (2) copies o~' our proposal to provide Professional En~neoring. Services for City Trail' Connectors: TH 5 at Bluff Creek, TH 5 at Riley Creek, and TH . 101 from Lake Susan Drive to Bandimere Park. This proposal Outlines our understanding of the project, proposed, scope, of servia, project personnel, related expexienco and references, proposed fee and schedule. The project team will be lead by Mr. Dave Hutton, P.E., Municipal Manager, with design oversight being provided by Ms. Shibaui Khera, E.I.T., Project Engineer. The project team also consists of experienced CAD technicians and Mn/DOT certified construction observers. Due to limitations in the proposal length, we did not include individual resumes, but those can be provided if desired. Our project team is very familiar with your staff, procedures and project requirements. WSB & Associates is pleased to submit this proposal and we look forward to your favorable consideration. If you have any questions on our proposal, please contact me directly at (763) 287-7195. Thank you. Since~ly, WSB & Associates, Inc. David E. Hutton, P.E. Associate sb 541.4800 Minneapolis · St. Cloud. Equal Opportunity Employer I. Statement of Project Understanding The City of Chanhassen Park and Recreation Department is seeking proposals to provide Professional Engineering Services for conducting a feasibility study, perform design, construction administration and inspection for City Trail Connectors: TH 5 at Bluff Creek; TH 5 at Riley Creek and TH 101 from Lake Susan Drive to Bandimere Park, City Project No. RA-630. The City is requesting two proposals be submitted, one to conduct a feasibility study and one for performing design and construction services. This proposal will outline our project understanding and scope for both the feasibility study and the design and construction services, with separate fees for each. Based on our discussions, the following is our understanding of the three (3) trail connectors: le TH $ at Bluff Creek: Ten-foot bituminous trail extending from the south side Mn/DOT right-of-way of TH 5 and the Bluff Creek underpass to the existing sidewalk at the Bluff Creek Elementary School/Chanhassen Recreation Center and extending to the existing trail along Stone Creek Drive. TH 5 at Riley Creek: There are three alternatives to extending this ten-foot bituminous trail from the connection at the south side Mn/DOT right-of-way of TH 5 and the Riley Creek underpass. Alternatives include extending the trail west to Audobon Road, south to Park Place along the creek or east along TH 5 and south along Park Drive. TH 101 from Lake Susan Drive to Bandimere Park: Eight-foot bituminous trail along TH l01 from Bandimere Park to Lake Susan Drive crossing Lyman Boulevard (C.R. 18). The feasibility study will evaluate the advisability of each trail connection and its alternatives. The study will develop cost estimates for each of the alternatives. No assessments are anticipated with this project. Funding for the project is to come from City trail funds. The project schedule will be developed and any right-of-way or easements needed to complete the project identified. Design services shall consist of preparing final plans and specifications, and obtain all permits necessary. The bids will be evaluated and a recommendation on award made to the City Council. ClTYOF Feasibility Study, Design, and Construction Services City Trail Connectors 108-010 II. Scope of Services A. Feasibility Study B. Design Services Construction services include construction staking and observation, supervision of testing, final in.~aection, certificate of completion, and preparing as-built drawings. All pay estimates will be prepared, and shop drawings reviewed and approve. The following services and tasks will be completed. · Visually inspect trail sites and use topographic/aerial maps to determine the adv!sability of constructing each trail connection and its alternatives. · Estimate project costs for all alternatives and recommend preferred mutes to the City. · A project schedule will be identified. · Identify and prepare descriptions of any easements or right-of-way necess~ to complete the project. · Develop project maps for each trail segment including their alternatives. · Present feasibility report at Council meeting. · Mn/DOT and Carver County will need to approve the proposed trails. · One report will be prepared for all three trails. Design services will include preparation of final construction plans and specificatio .ns. The.plans will include a title sheet, general layout, ali~ment plans, typical sections', plan/profile and cross section sheets. Other tasks are as follows: · Completion of topographic survey, which will also identify right-of- way/property lines. · Preparation of technical specifications in accordance with the City of Chanhassen, standard City specifications. · Preparation of bidding documents and bid forms. · Preparation of estimated quantifies and detailed engineer estimate. · Distribution of plans and specifications to any prospective bidders, as well as any required addenda. We will attend the bid opening at City Hall, prepare a bid tabulation, and make a recommen~tion to the City Council for award of the project. · Preparation of permit applications as identified below. The City will be responsible for all permit fees necessary for the construction of the project. 1) Carver County Right-of-Way Permit 2) Mn/IXY~ Right-of-Way Permit 3) Watershed Permits · Attend council meeting to award bids. · Attend staff meetings as necessary. 3 Feasibility Study, Design, and ConsmJcfion Services City Trail Connectors 108-010 C. Construction Services Contract administration, including preparation of contract documents, review of any shop drawings, preparation of all payments and change orders, conducting preconstmetion conference, conducting any weekly construction meetings, and any other contract administration duties. Construction staking required to complete the project as designed. Survey documentation will be provided to the City, including all construction survey notes at the end of the project for the City's records. The vertical and horizontal control will be tied to the City's control datum. Construction observation and inspection, including supervising of any testing agencies, final inspection, certificate of completion for the project in accordance with the plans and specifications, coordination with the City Staff. We will provide one full-time Mn/DOT-ee~fied construction observer to oversee this project. Preparation of final as-built record plans to the City in both digital and hard copy format. IH. Project Personnel ClTYOF The Project Manager will be Mr. David E. Hutton, P.E., Municipal Group Manager. Mr. Hutton has over 22 years of engineering experience, including 16 of those as public works director for cities, most recently, the Cities of Savage and Shakopee. He has been directly responsible for the design and construction of numerous projects and also for conducting special assessment hearings on public improvement projects. Mr. Hutton's responsibilities will be to schedule and coordinate the overall project team for this project, assist with the establishment of design parameters, and monitor the design procedures. He will be responsible for ensuring the overall schedule and budget. Mr. Hutton's extensive technical and managerial expertise will help ensure a successful project. The Project Engineer will be Ms. Shibani Khera, E.L T. Ms. Khera will assist Mr. Hutton in the overall design and the preparation of plans and specifications for this project. Ms. Khera is very familiar with the City of Chanhassen and their standard specifications, and has most recently worked on Crestview Circle, Century Boulevard, and Quinn Road in the City of Chanhassen. Ms. Khera is very familiar with City Staff and understands the procedures necessary to complete this project. The CAD work will be the responsibility of Mr. Tim Cartony, Engineering · Specialist. Mr. Cartony will develop and coordinate all computer-aided i plans for both the feasibility report and final construction plans. Mr. Cat'tony has worked on numerous municipal projects in his career. 4' Feasibility Study, Design, and Construction Servic[s City Trail Connectors 108-010 All surveying will be coordinated by Mr. Steve Ische, Registered Land Surveyor. Mr. lsche has over 20 years of experience and will provide the appropriate field personnel to complete the surveying necessary to design and construct this project. The construction observer will be Mr. Ph//T/pka, who has provided inspection to the City of Chanhassen for other projects, most recently Crestview Circle, Century Boulevard and Quinn Road. IV. Representative Projects/References ClTYOF WSB has extensive experience designing and constructing projects similar to trail projects. We are also familiar with the City of Chanhassen. The following are selected projects WSB has recently completed: City of LakeviHe 20195 Holyoke Avenue Lakeville, MN 5504. d 8339 Mr. Keith Nelson City Engineer (952) 985-44O0 . .. Minneapolis Park Board 200 Grain Exchange 400 South Fourth Street Minneapolis, MN 55415-1400 Mr. Tim Brown (612) 661-4813 City of Shorewood 5755 Country Club Road Shorewood MN 55331 (952) 474-3236 Mr. Larry Brown City Engineer Previous City of Clmnhassen Projects: Highview~pava A venuel201~t Street Trail Improvements Design and Construction of three separate trail-sections totaling $350,000. These projects included wetland permits/mitigation, neighborhood meetings, tree preservation, culvert extensions, pedestrian signal-and a railroad crossing. Wirth Pa~loeay, Luceline, Bassett Creek, and East River Road Trails Design and construction of seven mi]es of federally funded trails. Covington and Wmehill Trails Design and construction of two trails along city Streets, including several retaining walls Century Boulevard Design of State-Aid roadway and storm sewer Crestview Circle Sewer/water/st~et im,m-ovements t2uinn Road Sanitary Sewer Sanitary sewer extension Feasibility Study, Design, and Coustruction Services City Trail Connectors 108-010 V, Project Schedule VI. Proposed Fee The following is a proposed schedule for the completion of this project. City council selects consultant ............................................ October 22, 2001 Authorization of Feasibility Study ..................................... October 23, 2001 Draft feasibility study completed ..................................... December 10, 2001 Final feasibility study ...................................................... December 20, 2001 City council approves study and orders preparation of plans and specifications .................. December 2001 - January 2002 Design and completion of plans and specifications ............... March 15, 2002 Bidding ............................................................................ March- April 2002 Contract awarded by City Council ................................................. April 2002 Construction ................................................................... May - August 2002 Project closeout and as-builts ................................ August- September 2002 We are proposing the following fee for this project: Feasibility and Design Feasibility Services Design Services $ · 4,700.00 $16,000.00' TOTAL $20,700.00 * The design fee includes $3,000for a full topographic survey. Construction Services Construction services fees will be based on 10% of the construction cost. Using $40/LF as an estimate, the trails will cost approximately $250,000 making our construction services approximately $25,000. CITYOF Feasibility Study. Design, a~d Construction Services City Trail Connectors 108-010 Bonestroo Rosene Anderlik & Associates Engineers & Architects October ! 5, 2001 PrJncipale:Otto Boneetroo, P.E., Mawln L. Sorvale. P.E. ,Glenn R. Cook, P.E. · Robert G. 8chmJcht, P.E. · Jeny A. Bourdo~, P.E. Ben/or ~: Robert W. Roeene, P.E. · Jeeeph C. Anderllk, P.E. · Richard E. Ttarner, P.E. · Susan M. Eberfln, C.P.A. Offices: 8t. Paul, Rochester. Wlilmer and St. Cloud, MN · MIIwa .ukee, WI · Grayalake, IL Webaite : www.bonealtoo.c~m Todd Hoffman Park and Recreation Director 690 City Center Drive P.O. Box 147 Chanhassen, MN 553 ! 7 Re: City Trail Connectors Project · Proposal for Design and Construction Services Dear Todd: Thank you for the opportunity to respond to your September 28, 2001 Request for Proposals for the City Trail' Connectors Project. We have reviewed the request and are plea~ed to submit this proposal to provide design and construction services. Bonestroo has completed several projects in the city, which has given usa good working understanding of your staff and your needs. Following is our understanding and approach to the project. . . -' ~ . - Statement of Understanding The design and construction phase of the Chanhassen Trail Links project will implement the recommendations of the feasibility study. The design will include providing trail links for three trail segments: Bluff Creek Connector at Highway 5, Riley Creek Connector at Highway 5, and along Trunk Highway 101 from South Lake Susan Drive to Bandimere Park. ' Design and construction of all trail segments will include plans and specifications for the chosen alignments. For the Highway 101 Trail, the design will include required Mn/DOT standards, and the plans will be prepared in a format suitable to Mn/DOT. We will review all plans with Mn/DOT and Carver County representatives prior to final completion to more easily obtain the necessary permits. Also during this phase, we will prepare final project easements based on the chosen alignments. Our trail designs will address critical issues such as drainage, The Highway 101 trail will complete a missing trail link to provide pedestrian protecting environmentally sensitive areas, meeting ADA and bicycle access to Bandknere Park. requirements, erosion control, safety issues, and street crossings. We will use the approved plans to obtain competitive bids from. qualified construction contractors. Bonestroo will evaluate the bids received and make a recommendation letter based on the bids. .... 2335 West Highway38 · St. Paul, MN55113 · 851.838-4800 · Fax: 851-638-1311 riO' Trull Cmmec'lor~ - Design and ¢o..vlruclion Servh'es l)cloflvr 15. 2lX)l Page 2 Throughout the critical construction phase, we will provide surveying and inspection services. Some of the key issues during this phase are proper construction staking, arranging testing agencies, communicating with City staff and residents, and quality control. Bonestroo has extensive experience in construction inspection in the Chanhassen area, including several miles of well- constructed trails. During the construction phase, we will coordinate administrative tasks such as shop drawing review, preparing Contractor's Request for Payment forms, and preparing as-built plans. Connection po/nt for Bluff Creek trail connector. Schedule We can complete the design and plan preparation in time to meet the March 15, 2002 deadline as outlined in the Request for Proposals. Having the plans completed in March will allow for bidding in April (an opportune time forbidding) and construction in summer 2002. Pgrsonnel Phtl Gravel will be the project manager for the design and construction phases of the City Trail Connectors. He will work with our trail, transportation and construction staff to complete the project. Phil has extensive experience serving the City of Chanhassen, including the trails along Coulter Boulevard, Century Boulevard, and Lake Drive West. His related experience in trail projects includes a regional trail facility for the Soo Line Trail in Mille Lacs County, the Highway 169 trail underpass in Belle Plaine, the Haug Avenue Trail in Rockford, and the Purcells Ponds scenic trail in Annandale. Kevin Hoglund is Bonestroo's Transportation Team Leader. Kevin formerly served a's the Cooperative Agreement Engineer for the Metro Division and worked in the State Aid Office. He was responsible for the overall administration of the Metro Division's Municipal Agreement Program. Kevin coordinated and managed all Mn/DOT processes including planning, programming, pre-design, final design, environmental documentation, cooperative agreements, bid letting and construction activities. He will serve as your Mn/DOT liaison for this project. Tom Fidler specializes in urban and rural roadway design, and has experience designing trails. He served as trail designer and project manager for St. Cloud's Beaver Island Trail, and for the Engler Boulevard West Extension. Tom has experience preparing project memorandums and coordinating Mn/DOT approval on complicated projects. Theresa Maahs is an environmental transportation engineer who will help provide design services for the City Trail Connectors Project. She has experience preparing plans and specifications, and preparing and submitting agency permits. Theresa recently completed a Concept Report for a 21-mile trail study in Morrison County, and prepared materials for public information meetings. She also has experience with environmental site assessments and environmental documentation. Eric Lembke will be the project construction inspector. Eric's responsibility is to see that each project is built in accordance with its plans and specifications. He combines on-site visual inspection and material testing to help ensure quality. Eric is experienced in addressing resident concerns through informational meetings, project mailings, personal visits, and phone communication. He is also responsible for maintaining communication on project status with city personnel. Eric is currently inspecting several private development projects for the City. 2335 West Highway36, St. Paul, MN55113 · 651-636-4600 · Fax: 651-636-1311 CIO' of Cha,ha~.~e, Ci~.' Trail Conn¢clom - I)~ig, ~u~d Co~ulnwliun Sen'ice~ October 15. 2001 Page $ Related Experience and Ref~rence~ Morrison County TrailProject- When Morrison County acquired 21 miles of abandoned rail bed they began working to develop a recreational trail that would connect two regional trail systems. Bonestroo's trail concept report outlined the viability of various trail options, including a paved trail for walkers, bicyclists and in-line skaters; a non-paved trail for all-terrain vehicles; and a dual- usc trail for all activities. We also reviewed possible trailhead, rest area and interpretive site locations for design issues, and chose appropriate settings. Our structural reviews identified the work necessary to incorporate old railroad bridges into the trail system. We performed structural reviews of thc railroad bridges and hydraulic structures along the route and identified thc work required to incorporate them into the trail system. For each bridge, we determined structural adequacy and retrofit capability, and made improvement recommendations. To address adjacent landowners' concerns of privacy loss and increased noise levels, we incorporated design solutions such as earthen berms, vegetation and noise walls. We provided the County with anticipated construction needs and a proposed project approach, including construction funding and project timing, to help guide project development and construction. Thc County is currently working on acquiring funding to continue the project. Referettce: Tim Houlc- Morrison County Coordinator- (320) 632-0293. .. Appletou to Milan Beach Trail- In thc interest of adding a recreational facility to the area, thc City of Appleton chose Bonestroo to prepare a report for a ten-mile trail from Appleton to Milan Beach, Wisconsin. Phase I of t-he project will be a I O-foot-wide bituminous off-road trail, or an on-road trail along selected City of Appleton streets. The trail, slated to be incorporated into the DNR's Pomme de Terre River re- channelization project, will connect City parks, and ball fields.. Because the planned trail was near environmentally sensitive lands, we coordinated several meetings with the DNR's offices of Wildlife and Trails and Waterways, the Nature Conservancy, the BNSF Railroad and Mn/DOT to finalize the route. We also held public meetings to address resident concerns regarding inc .reased traffic to the area'and trail usage. Phase ! through Appleton is scheduled for construction in fall 2002. Phases 2 and 3, planned to be bituminous or aggregate- surfaced trail along rural or minimum-maintenance roads, have not yet been designed for construction, lax:al agencies and the regional development commission raised funds and pursued funding grants for the three-phase, $1.2 million trail design and construction costs. The proposed tra# fol/ows the Pomme de Term River. Reference: Dawn Hegland - Upper Minnesota Valley Regional Development Commission -(320) 289-1981. St. Cloud Beaver Island Trail- Through a cooperative effort, thc City of St. Cloud and St. Cloud State University constructed a bike trail/pedestrian path from the north end of the regional Beaver Island Trail system, through thc SCSU campus along the Mississippi River, ending with a connection to a bicycle route to thc downtown area. Bonestroo completed a feasibility report that outlined a route that brought thc bike trail along only thc upper portion of the river bluff through the campus. At thc City and University's request, we later evaluated the 2335 Weet Highway 38 · St. Paul, MN 55113 · 851-636-4800 · Fax: 851-636-1311 Cin' of Cha,has.~e, Ci1¥ Trail ComleClor.~ - I)eslR)! trod Ctm.~lrlwlion Sefl'ic'e.~ ¢)c'lob~r 15. 2001 Page 4 option of bringing the route along or closer to the river's edge. Overcoming the slope, drainage and design challenges this option presented made it too costly to implement. As a compromise, Bonestroo designed the trail along the upper portion of the bluff but incorporated scenic overlooks to take advantage of the spectacular.views. Other amel]ities include: · Seating · Ornamental railings · Granite pavers · Decorative and safety lighting · A pedestrian bridge · Call boxes · Interpretive trail markers With Bonestroo's careful attention to detail, the trail is now an integral part of the campus and the community's transportation system. In addition to being an essential transportation link, it will become a recreational draw for the more than 14,000 students at SCSU, and visitors and residents from the downtown area, the convention center, and the exquisite gardens across the river. The City and the University were committed to providing an aesthetically pleasing trail facility. The trail not only complements the feel of the SCSU campus with its construction materials, but also provides an improved connection between the Campus and the Mississippi River. Reference: Prentiss Foster .- Parks Department - (320) 650-3174. An aerial view of the Beaver Island Trail. Wabasha Cou,ty Trail - The Wabasha County Regional Railroad Authority purchased the old Burlington Northern-Santa Fe rail line to create a trail for area residents and visitors to enjoy. Our initial work focused on developing about a third of the proposed trail between Plainview and Elgin for immediate use. This included rehabilitating bridges, removing inadequate structures, correcting steep slopes, and paving the trail. The paved section of the trailway is used by pedestrians and bicyclists, and the rest of the corridor is wide enough to accommodate horses and snowmobiles. The new Wabasha County Trail provides outdoors enthusiasts access to this scenic corridor. In addition to interpretive sites along the trail, plans call for a trailhead in Piainview that will include park!ng and restrooms. A future tunnel under Trunk Highway 42 will offer safe passage to the trail and will provide a connection with Carley State Park as part of a regional trail system. in rehabilitating several old railroad bridges to meet trail design standards, we offered the Wabasha County group several aesthetic options for the new crossings. By staggering the existing railroad ties, redecking the bridges with wood and providing a new safety railing system, the bridges were cost-effectively modified to meet all design requirements. The Authority secured a Department of Natural Resources Grant, Legislative Committee on Minnesota Resources (LCMR) funds and local contributions to fund the trail, in addition, Bonestroo helped the organization acquire $500,000 in TEA 21 Enhancement Funds. Reference: Neil Weaver, Chairman of Wabasha County Regional Railroad Authority Management Committee- (507) 534-3870. 2335 Weat Highway36 · St. Paul, MN$5113 · 651-636-4600 · Fax: 651-636-1311 CIo' ~ Cl~mha.cv¢. Ck~ober 15. 2tXll. Page Compensation We are able to complete the design and construction phase as outlined in the Request for Proposals and described above for the lump sum amount of $33,990. The lump suni amount is based on the following: Preliminary Design ............................................................................ $6,990 Easement Descriptions ...................................................................... $4,000 Surveying ........................................................................................... $3,000 Final Design .............................................. ~ ........................................ $3,000 Bidding ............................................................................................... $1,000 Construction Inspection ................................................................... $ ! 5,000 Record Plans .................................................................................... $1.000 TOTAL .......................................................................................... $33,990 The lump suni amount includes all reimbursable expenses including printing and postage. The amount assumes the City base map will be provided, and that the City will send out ali public notices, it is understood that the lump sum amount will be renegotiated if the project scope changes as a result of the Feasibility Study phase. .. If you have any questions about this submittal, please call me at (65 !) 6044885. Thank you for considering Bonestroo for this project. .. Sincerely, BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC. Phil Gravel Associate Principal 2335 West Highway 36 · St. Paul, MN 55113 · 851-636-4600 · Fax: 851-636-1311 TKDA ENGINEERS ~' ARCHITECTS · PLANNERS TOLTZ, KING, DUVALL, ANDERSON AND A88OClATE$, INCORPORATED 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE: 851/292-4400 FAX: ~51/2~2,.13083 October 15, 2001 Mr. Todd Hoffman Park and Recreation Director 690 City Center Drive P.O. Box 147 Chanhassen, Minnesota 55317 Re: Proposal for Design and Construction Consulting Services City Trail Connectors for the City of Chanhassen Dear Mr. Hoffman: Toltz, King, Duvall, Anderson and Associates, Incorporated (TKDA) is p!eased to present this Proposal to the City of Chanhassen (City) for Design and Construction Consulting Services in connection with the City Trail Connectors. This proposal contains our understanding of the project needs, project schedule, related experience and references, along with a fee estimate for services. We welcome the opportunity to continue working with the City and demonstrating our value in helping you meet your goals. Please do not hesitate to contact Tom Prew at 651/292-4463 if you have any questions or require additional information. Sincerely, Richard N. Sobiech, P.E. President/CEO RNS:TDP:bas Enclosures Thomas D. Prew, P.E. Project Manager An Equal Opportunity Employer l:)e~i_~n and Construction Consultant Service~ - Clt~_ Trail Connectors Pa_~e Z STATEMENT OF UNDERSTANDING Chanhassen Trolls The City of Chanhassen would like to complete three separate trail connection projects. The consultant shall perform topographic surveys on the selected routes, prepare plans, specifications, tabulate bids, and make recommendation as to the award of a construction contract. Trails would be designed in accordance with the City of Chantmssen standards, with special attention given to street crossings, separation distance from roads and fixed objects. Profile grades would be designed, along with cross-sections at critical locations. Two public infbrmation .meetings, along with review meetings with City staff, and MnDOT are anticipated for all of the trail projects. We realize the City is committed to having these trails available for public use as soon as feasible in the spring of 2002. TKDA has sufficient experienced staff available to complete the plans in a timely manner. We will also make certain that the contractor is aware of the tight construction schedule. Specific trail projects include the Bluff Creek Trail Connection, the Riley Creek Trail Connection, and the TH 101 Trail. Bluff Creek Trail Under Mn/DOT's TH 5 reconstruction project, a trail underpass of the highway was built at Bluff Creek. The City would like to build a connection to the sidewalk at the Bluff Creek Recreation Center, and easterly past the new church. The specific routes will be identified in a feasibility report. .. Issues at this site appear to be minor. Review and approval by MnDOT will be necessary. We understand that the City will provide a site plan for the new chhrch for use in the d~sign of this trfiil. ' Riley Creek Trail Under Mn/DOT's TH 5 reconstruction project, a trail underpass of the highway was built at Riley.Creek. The City will select a route as part of the feas. ib!lity report process. . . -' -' : Review and approval by Mn/DOT will be necessary. We are assuming that-the City will provide a site plan for the adjacent recording studio property for use in the design of the project. TH 101 South Trail This trail will provide an important link in the City trail system. The trail would follow the current ' alignment of TH 101 from Lake Susan Drive to Bandimere Park. Design issues that need to be included are the narrow right of way, pipeline easement, steep slopes, possible wetland impacts, front and rear yard aesthetics of residential homes, and providing safe crossing areas across the busy highway. The route of the trail will be determined in the feasibility report. Review and approval by Mn/DOT, the Carver County Highway Department, and the pipeline company will be necessary. We are assuming that the City will provide plats or half section maps for design purposes. SERVICES TO BE PROVIDED BY TKDA Based on TKDA'S understanding of the Project, we propose to provide the following services: Final Design 1. Based on the approved Feasibility Report, prepare plans and specifications (Contract Documents) for review and approval by the City. Final plans will include plan and profile sheets, the City's standard design details, topographic survey of each trail route, striping, Deslan and Construction Consultant Services -Cltv Trail Connectors BI Paae 3 _ -- and material testing requirements. Design surveys will be completed for utility replacement projects. 2. Prepare and submit permits to Carver County, Mn/DOT, the pipeline companies, and other approving agencies as required. 3. Prepare and submit Advertisement for Bids. 4. Upon approval of the Contract Documents and at the direction of the City, distribute Contract Documents to bidders. 5. Prepare required exhibits and attend Council and Public meetings to present and review documentation, if required. Construction Administration 1. Attend and assist the City with conducting a prebid conference with prospective bidders. Tabulate and evaluate bids received and make a recommendation of award to the City. 2. Attend and assist the City with a pre-construction conference to be attended by the Contractor, City, and others as may be requested by the City. Prepare and submit minutes to ali attendees. 3. Attend progress meetings with the City and the Contractor. A regular schedule of meetings and Project updates will be set up to keep the City fully informed on the Project's progress and any construction issues that may arise. 4. Provide a part-time resident Project Inspector to confirm that the work is progressing in conformance with the approved Contract Documents. The Project Inspector shall review test results, review the traffic control plan, and keep the City aware of the Contractor's schedule. We estimate a 5:week constru6tion period, with a TKDA Project Inspector on site 50% of the time. 5. Review, record, and approve (or take other appropriate..actiori with respect to) Shop Drawings for conformance with the design concept of the Project and compliance with the information given in the Contract Documents. Advise the City and the Contractor or its Superintendent immediately of the commencement of any work requiring a Shop Drawing or sample submission if the submission has not been approved. 6. Keep a diary or log book of when construction work occurs. The di .ary or log book shall record hours on the job site; weather conditions; data relative to questions of extras or deductions; list of visiting officials and representatives of manufacturers, fabricators, suppliers, and distributors; daily activities, decisions, and observations in general for the work and specific observations in more detail as in the case of observing test procedures. 7. Report to the City whenever it appears that any work is unsatisfactory, faulty, or defective, or does not conform to the Contract Documents, or does not meet the requirements of any inspections, tests, or approval required to be made or has been damaged prior to final payment; and advise the City when any work should be corrected or rejected, should be uncovered for observation, or requires special testing, inspection, or approval. 8. Based on TKDA'S on-site observations, determine payments to the Contractor in such amounts as is appropriate; such recommendations of payment will constitute a representation to the City, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of TKDA'S knowledge, information and belief, the quality of such work is in accordance with the Contract Documents. 9. Conduct an inspection with the City staff to determine if the Project is substantially complete. Prepare a final list of items to be completed or corrected, and conduct a final Design and Construction Consultant Services - CRv Troll Connectom Pa_ne inspection to determine if the work appears to have been completed in accordance with the Contract Documents and if the Contractor has fulfilled all of his obligations thereunder. Prepare final estimate for payment and recommend, in writing, final payment to the Contractor, giving written notice to the 'City and the Contractor that the work is acceptable (subject to any conditions therein expressed). C. Project Completion Prepare As-Built (Record) Drawings of the work. Provide the City with one electronic and paper copies of Record Drawings. EXPERIENCE Mississippi River Re__'onal Bike and Pedestrian Trail - Phase III, South St. Paul, MN. The City of South St. Paul retained TI(DA to design Phase 2 of the Mississippi River Regional Bike and Pedestrian Trail The trail is located along the top of the West Levee of the Mississippi River, starting at Armour Avenue and extending north approximat~y 4,000 feet. TKDA design services induded: revisions to the Project Memorandum report, preparation of a design exemption request, preparation of a feasibility report for constructing a bridge over the Union Pacific Railroad, surveys, preparation of preliminary and final plans for the trail and bridge, and preparation of special provisions and The project was constmci~ with the use of Federal funds. TI(DA was respons~le for contract administration services, including construction staking and inspection. These services also included work orders, change orders, supplemental agreements, partial payments, and related documents. Bassett Creek Bicycle and Pedestrian Bridge, Cities of Cnjstal and Golden Vall~, MN. The Cities of Crystal and Golden Valley retained TI(DA to conduct preliminary and final design' services for the construction of the Ba.sm~ Creek Pedestrian / Bicycle Bridge over Trunk Highway 100. The 12-foot wide and 814-foot long bridge will be located near 29th Avenue in Crystal and Dawnview Terrace in Golden-Valley. TI(DA design services included preparation of a Project Memorandum, preparation of a design exemption request, preparation of preliminary and final bridge plans, and compiliiag special provisions and engineers' estimates. The project will be constructed in 2002 with federal and dry funds. Several challenges were presented to the design team, including: difficult alignment and bridge property selection due to site conditions, coordination of the project. with the construction activities of T.H. 100, and applying highway corridor aesthetic requirements, Stone Hill Reg, i_'onal Park, Can/nj, MN. Phase I park development included a 30-site campgrotmd, picnic area, swimming beach, boat launch and miscellaneous beach house and restroom/shower buildings to serve these areas. An onsite well'and water distribution system, a .sanitary sewer system, a mile of bituminous walking trails, two miles of park roads and parking areas were designed and constructed to serve the different park functions. Su~ed¢ Holloto City Park, Saint Paul, MN. The City of Saint Paul commissioned TKDA to improve Swede Hollow City Park immediately following completion of a combined sewer separation project. The restoration included a bituminous bike path winding through the valley and the creation of a waterfall and stream using recycled cooling water from a nearby fadlity. Rock excavated during the sewer separation project was placed to create the effect of a spring emerging from the base of a naturally occurring outcropping. Lakeville Trail System Improvements, Ci~ of Lake~le, MAI. Lakeville's trail improvement project included construction of five separate bicycle and pedestrian trail segments throughout the City. The trails form commcting links between other trails in Lakeville's comprehensive trail system. The trails are located within street rights-of-way and across open park land. They are specially constructed to compensate for drainage problems and space constraints. TKDA evaluated alternative trail alignments, prepa~ designs and constxuction documents for bidding, and provided construction phase services for the 4800 feet of trail improvements. Langton Park Trail Improv~, RosetnTle, MN. As part of a continuing effort to improve parks throughout the community, the City of Roseville hired TKDA to assist in converting an abandoned section of roadway that ran Langton Park. A pedestrian bridge was included to eq-~li~,e lake levels and allow canoeists and waterfowl to pass from lake to lake. TKDA prepared plans and specifications for the concrete bridge abutments suppormd on wood pilings, recycling of old bituminous surface on-site, paving of the new trail, and landscape restoration~ The trail has become an important link in the City's park system and is enjoyed by the community. Desi_on and Construction Consultant Services - CIt_v Trail Connectors Pa_~e 5 REFERENCES Ms. Mary Kueffner City Administrator City of Lake Elmo, MN 651/777-5510 Mr. Keith Nelson, P.E. City Engineer City of Lakeville, MN 952/469-4431 Mr. R. Charles Ahl,, P.E. Public Works Director City of Maplewood, MN 651/770-4450 KEY PERSONNEL The City of Chanhassen Park and Recreation Department will benefit by using the proposed project teams extensive experience with: · Detailed Design for Trails and Streets · Designing unique solutions for unique situations · Listening and working with the Public · Attention to detail during Construction · Communicating the City's expectations to the Contractor · Municipal improvement process Brief resumes defining the roles and responsibilities of the key personnel are presented below. THOMAS O. PREW, P.E. SF_aNqOR REGISTERED ENGINEER Education Bachelor of Sdence, Petroleum Engineering, Montana College of Mineral Technology, 1983 Registrations Engineer - MN, WI Background Mr. Prew will serve as Project Manager and Lead Engineer on this project. He has over 16 years of Municipal Engineering experience and is currently the City Engineer for the City of Lake Elmo, Minnesota. His area of expertise indudes preparing feasibility, design and construction reports for projects including trailways, bikeways, streets, utility, parking lot, and site development projects. He is experienced in Project funding, including ISTEA and MSASD. He is currently performing 2002 Street Improvement projects for the City of Chanhassen, which include feasibility studies, design, and construction oversight. Tom has led the feasibility and design of 2 independent trail routing projects and over 11 trail development projects associated with roadway improvements. He is experienced in Municipal State-Aid Street Design, having designed and overseen the construction of over 20 miles of State-Aid roads in the past 10 years. Similar Experience Project Manager, Langton Park Trail Improvements; City of Roseville, MN. Pedestrian bridge, roadway to trail conversion. Project Manager, Dakota County Bikeway; County of Dakota, Apple Valley, MN. Assistance in evaluating possible routes for a new urban bikeway and subsequent preparation of plans and contract documents for its construction. Project Engineer, 50th Street MSA Reconstruction; City of Lake Elmo, MN. State-Aid design involving traffic calming, trails, and landscaping. Project Manager, 30th Street North MSA Reconstruction; City of Lake Elmo, MN. Design and construction services including watermain replacement, traffic calming, and trai. l. Project Manager, Jay Street MSA Improvements; City of Andover, MN. Commercial streetscape with street lighting, decorative walks, landscaping, and irrigation. Project Manager, Ipava Avenue - 192ndl195th Streets Surveys; City of Laker;lie, MN. Extension of Ipava Avenue and realignment of 192nd and 195th Streets to provide a direct link between Lakeville High School and the new Lakeville Junior High School. Realigned 192nd/195th Street will be constructed as a 36-foot roadway with 8-foot bituminous Deslan and Construction Consultant Services - City Trail Connectors Paae 6 MICHAEL D. MENDIOLA, E.I.T. GRADUATE ENGINEER Education Bachelor of Science, Civil Engineering, Unive~ity of Minnesota, 1997 Background Mr. Mendiola joined TKDA's Munidpal Deparmmnt in June 1998. Since joining TI(DA, he has worked on a new road alignment project for Otter Lake Road in Lino Lakes, among other projects. Mr. Mendiola has assisted Municipal Department project managers in completing plans for various clients using AutoCad 14 and Sofh:lesk. These clients have included the dues of Lino Lakes, Fores~ lake, Andover, Mankato and Burnsville and the St. Paul Por~ Authority. The scope of projects has ranged from simple plan shee~ editing to complete construction document preparation from raw survey data. Mr. Mendiola has also ~ cest plan estimates for each project he has worked_ on. He has u~ili,~,~l HydroCAD for use in overland waterflow and pond investigations. Cutter/fly he is using HydroCAD to develop a ponding system for the City of Bumsville. Similar Experlenca Design Ensinter, Embass~ Road Street Improvements; City of Burnstn'ile, MN. Design of stormwater pond and large storm sewer outfall. Design Engineer, Cliff RoadlEmbass~ Road Storm Sewer - Phase II; City of Burn~ille, MN. Design of second phase of stormwater pond including all hydrologic calculations. Design Enginetr, Embass~ goad Street Impro~,ments; City of Burns~ille, MN. Design of major access road to proposed amphihheater. ., Design Engineer, Cliff RoadlEm. bassy Road Trunk Storm Sewer Improvements - Phase ~ City. of Bu .rnsr~21e: MN. Design .. of second phase stormwater pond. ' ' Design Engineer and Resident Field Representatiae, Cliff RoadlEmbas~ Road Tru~dc Storm Sea, er Improvements; City of Bums-oille, MN. Work consisted of complete hydrologic calculations, design of stormwater pond and 48"- 72" storm ' sewer, and o~nstruction phase engineering: .. Resident Fidd Representati~, Birch Lake Villas and North Bi/'c~ Lake Boulevard; .Toamship of Whi~e Bear, MN. Consh-uction of utility systems and street to serve new townhouse development. Proj~ included trunk watermain interconnect with o'ossing of State and County highways. Resident Field Representative, Portland Avenue $anitand Setoer and Watermain Extension; Toronship of Whi~e Bear, MN. Construction of utility systems to serve an exisling neighborhood along a County road. Work included service installation by trenchless technology and abandonment of existing wells and sel:~C systems. Resident Field Representative, Trunk Highwa~/ 61 Wa~ermata Reloca~ioW, T~nd~p of Whi~e Bear, MN. C, onstra~on o[ a relocated watermain during a widening of a State highway. Work involved providing temporary water service to commercial businesses. RICHARD L. GRAY, ASLA LANDSCAP; ARCHITECT Education Bachelor of Science, Landscape Architecture, Iowa State University, 1977 Registrations Professional Affiliations American Sodety of Landscape Architects Minnesota Chapttq', American Society 6f Landscape Archite~ Back~mund Mr. Gray will provide technical assishance in haft feasitfil/ty and design, bringing insight from a co~bility and aesthetic v/ew. Mr. Cra}, brings 22 years of master planning, site plannin~ design and preparation of construction Deslan and Construction Consultant Services - Cl~ Trail Connectors Pa_~e 7 -- plans and documents for parks and trails, school campuses, athletic fadlities, and munidpal streetscape improvements. Mr. Gray assists all departments within TKDA with landscape architectural related design issues. Similar Experience Landscape Architect, Beach Villas Landscape Improvements; Izatys Toumhouse Association. Landscaping improvements. Responsible for preparation of conceptual plans for walkway and landscape improvements for the Beach Villas Townhouses at Izatys Resort Community. Landscape Architect, Boat Launch and Parking Lot Restoration; U.S. Fish and Wildlife Service. Civil, structural and electrical engineering and landscape architectural services for restoration of 33 boat launch facilities along the Mississippi River which were impacted by flooding. Responsible for site evaluation and design. Project Manager, Lakeville Trail System Improvements; City of Lakeville, MN. Design of trail improvements throughout the City of Lakeville, Minnesota, including construction of five separate bicycle and pedestrian trail segrnent~ Project Manager, Our Backyard; Minnesota Zoological Gardens, Apple Valley, MN. Design of the "Our Backyard' exhibit at the Minnesota Zoo, which included walkways, a walking bridge and a cantilevered deck over a pond Landscape Architect, Stone Hill Regional Park; Lac Qui Parle - Yellow Bank Watershed District, Canby, MN. Master planning, design, and construction document preparation services for the development of the 400-acre Stone Hill Regional Park near Canby, Minnesota. Involved site evaluation, master planning and preparation of construction documents. This recreational facility provides camping, swimming, boating and picnicking. Landscape Architect, Swede Hollow City Park; City of Saint Paul Parks and Recreation, MN. Design of improvements to Swede Hollow Park for the City of Saint Paul. Restoration following combined sewer separation project included bituminous bike path and the creation of a waterfall and a stream using ground water Landscape Architect, Upper A, fton Road MSA Improvements; City of Maple~od, MN. Engineering services for roadway improvements on a l-mile segment of Upper Alton Road. Responsible for one mile of pedestrian/bike trail and landscaping. RESPONSIBILITIES OF THE CITY To carry out the proposed work, TKDA expects that the City will Perform customary tasks such as providing record plans, property ownership information, GIS files, and mailing of notices. We have also assumed that the City will be responsible for the costs of customary direct exPenses such as soil testing, legal surveys, reproduction costs, and traffic or drainage studies. .. SCHEDULE We would exPect to start our services promptly upon receipt of your acceptance of this Proposal and to complete the proposed services according to the following schedule. To ensure that we meet your schedule, we will conduct weekly department meetings to assign the necessary staff. Commence Work Complete Topographic Surveys and Base Mapping 70% Design Review with Staff and Public Approval of Final Design. Final Public Review Open Bids Begin Construction Complete Construction January 2002 February 1, 2002 February 25, 2002 March 15, 2002 April 2002 May 2002 June 2002 COMPENSATION Compensation to TKDA for the proposed services shall be on an Hourly Rate basis in the following not to exceed amounts. A detailed cost spreadsheet can be provided upon request. Final Design Construction Administration Project Completion Total Project Fee $30,700 17,100 1,000 $48,800 Engineering · Surveying Landscape Architecture October 15, 2001 Mr. Todd Hoffman Park and Recreation Director City of Chanhassen 690 City Center Drive, P.O. Box 147 Chanhassen, MN 55317 Dear Todd: Thank you for the opportunity to submit proposals for Preparation of Feasibility Study and Design and Construction Consultant Services for City Trail Connectors. Our proposals contain our understanding of the project, project schedUle, key personnel, and related project experience, along wi.fit .our. estimated fee for consulting services. We are co .remitted to meeting the scope and schedUle of this project! Our experience working on similar, projects, as well as our success completing projects for the City of Chanhassen, will benefit City staff and the community. We welcome the. opportunity to continue Working-with the'City of -' Chanhassen, and appreciate you considering HTPO'for this project. Please do not hesitate to contact me if you have any questions,, or require additional information. Sincerely, Hansen Thorp Pelilnen Olson, Inc. Laurie A. Johnson, P.E. Principal 7510 Market Place Drive Eden Prairie, MN 55344 )52-829-O7OO )52-829-7806 fax RECEIVED OCT 1.5 2001 CITY OF CHANHASSEN CITY OF CHANHASSEN - CITY TRAIL CONNECTORS DESIGN & CONSTRUCTION CONSULTANT SERVICES Statement of Understanding HTPO understands that this proiect requires a design based on the feasibility report's findings, consbmction administration and inspection services for the following City Trail Connectors: TH 5 at Bluff Creek; TH 5 at Riley Creek; and TH South from Lake Susan Drive to Bandimere Park. Our services will include the following: topography, preparation of plans and specifications for bidding and construction; permit applications; bid administration; contract management; construction inspection/obser- vation; construction staking; and as-builts. Upon completion and acceptance of the feasibility study we will have a clear goal of the scope of the project. Until the feasibility report is complete we are assuming that the City of Chanhassen has typical sections, horizontal alignment data, and vertical align- ment plans on all the roads in the project area. We are also assuming that no additional improvements besides the trail connections are proposed. With the clear goal of the project scope we will be able to provide plan drawings, cross section drawings and specifications for construction. Proposed costs for design and construction consultant services is based on the Audubon Road Connection option for the trail at TH 5 and Riley Creek. Based on the other available alternatives, preliminary indications suggest this will be the chosen alternative. 1'117 Engineering. Surveying "~ [-'~ Landscape Architecture Paget CITY OF CHANHASSEN - CITY TRAIL CONNECTORS DE81GN & CONSTRUCTION CONSULTANT SERVICES Project Schedule We do not foresee any difficulty meeting the duration of the project schedule as outlined- below. The timing for this project suits the members of our project team very well as we will be wrapping up current projects at the time that this project will begin. We under- stand the importance of having the connectors available for use at the same time the TH 5 trails are finished. ~ is willing and able to dedicate the staff and resources nece~m~ to meet these deadlines. We will meet with dty staff at times convenient to them for progress reports as well as update the staff via email. Council considers feasibility report Hold Public Hearing, Order Preparation of Plans and Specifications Final Plans and Specifications to City for review Receive all Permits, Approvals Approve Plans and Specs, Order Advertisement for Bid ~ Bids A~ard Contract Construction Completion January 14, 2002 January 28, 2002 March 4, 2002 March 10,2002 2002 April 15, 2002 April 22, 2002 June 2002 l.p ]'-~'P Englrleedng · Surveying -p 0 Page2 CITY OF CHANHASSEN - CITY TRAIL CONNECTORS DESIGN & CONSTRUCTION CONSULTANT SERVICES I ey Personnel HTPO's team consists of engineers and construction inspectors experienced in the design of trail projects. They realize that communication is key to the success ol: a project. These individuals have experience working independently and together with City stall:, devel- opers, and neighborhood groups on a variety of projects. They dearly understand the importance ol: quick response to the client and effective communication throughout the project process. Briel: resumes for the key personnel to be involved in your project l:ollow. Joel A. Rutherford, KB., Project Manager A recent addition to our engineering staff, Joel brings 15 years of experience to HTPO in both the private and public sectors. He has experience in all areas of civil engineering including surveying, inspection, design, drafting, pavement management, wastewater collection, water distribution systems, storm water conveyance systems, wetland replace- ment, and project administration including budgeting, feasibility studies, Municipal State Aid, and assessment procedures. Joel's experience has enabled him to meet regularly with developers, planners, business owners, contractors, consultants, elected officials, and other governmental agencies. Projects for which Joel served as Project Engineer while with other employers include: · City of Shakopee, MN Sarazin Street State Aid collector road, including trail and sidewalk design, and two extensions of Vierling Drive State Aid collector road, also with trails and sidewalks · City of Northfield, MN Nearly one mile of sidewalk installations in existing residential neighborhoods of the City · City of Prior Lake, MN Project Engineer for City's Business Park including trail and sidewalk design; designer, drafter, inspector on other sidewalk projects for the City Jay 1'. Rubesh, P.E., Project Engineer Jay has ten years of engineering design, project management and field experience. He has expertise in the design of municipal street, trail, water main, sanitary sewer, storm sewer and lift station design projects. He also has been involved with stormwater man- agement plans, and government agency permit reviews/applications. Jay's experience includes planning and design of municipal parks. He also has been licensed and certified as a designer and inspector of on-site sewage treatment systems. Projects for which Jay served as Project Engineer include: ~'117 Engineering .Surveying '~ ~ LandscapeArchltecture City of Chanhassen, MN Concept Plans for a Trail along T.H. 101 and BC7/BC8 Sanitary Sewer and Watermain Extension · City of Rogers, MN Rogers Community Center Park, which includes parking lots, ball fields, and park shelters; Main Street Trail and the Mallard Estates Trail System · City of Eden Prairie, MN Forest Hill Road Street Extension, Lincoln Lane Street Reconstruction, and Pond K Sediment Removal Page 3 CITY OF CHANHA$SEN - CITY TRAIL CONNECTORS DESIGN & CONSTRUCTION CONSULTANT SERVICES Ted W. Anderson, NICET- Construction Observation/ Inspection Ted brings to the project team over 20 years of experience in construction management and observation of public and private work including urban streets, water mni~ sanitary sewer, storm sewer, box culverts, underground metering, pressure reducing stations, large irrigation systems, and parks. Ted is certified by MnDOT as a Construction Technician in the following areas: Grading and Base, Levels I and ~ Bituminous Street, Levels I and IL Concrete Field, Levels I and II, and Bridge Construction, Level L Ted has provided construction management and observation for the following municipali- ties: · City of Minnetonka, MN Meeting Street, Clearwater Drive State Aid Road Reconstruction, and Skyview/McKenzie Storm Sewer Improvements · City of Chanhassen, MN Whitetail Cove, Lynmore Addition, Springfield 1a through 7~ Additions, Southwest Tech Center, Arboretum Boulevard, Highover Addition, North Bay Addition, Lotus Lake Woods BCT/BC8 Sanitary Sewer and Watermain Extension project (under construc- tion) · City' of Eden Prairie, MI~ Flying Cloud Ballfields Renovation, Pond K, Lincoln Lane Street-Imp~~ts and Forest Hill Road Street Extension Jan Wager Anderson, L.A. - Landscape Architect' -- jan has over 18 years experience with HTPO in design of various components of public and private development projects. She has extensive experience in grading design and erosion control, design of park and other recreational fat-ilities, landscape design, plant selection and identification, and preparation of presentation drawings. Jan brings a critical eye for aesthetics to every project, along with the unique ability to help others visualize aspects of design. Jan's previous experience includes work with the National Park Service and a land development firm. Jan brings a critical eye for aesthetics to every project, along with the unique ability to help others visualize aspects of design~ Jan's previous experience includes work with the National Park Service and a land development firm. Jan's recent project experience includes: · City of Rogers, MN Landscape design for the new Rogers Community Center Park, which indudes parking lots, ball fields, and park stru~. · City of Eden Prairie, MN Design of updated Staring Lake Park playground area, open air amphitheater, utilities, lighted ball field, parking lot and grounds. · City of Eden Prairie, MN Assisted with the design of Miller Park, a 100-acre park which included roads, parking, athletic facilities, lighting, trails, boat landing, play areas and picnic fa_~]ities. Engineering. Suweylng Page4 CITY OF CHANHASSEN - CITY TRAIL CONNECTOR8 DESIGN & CONSTRUCTION CONSULTANT SERVICES Prejec and Trail Experience H/T:O's park and trail project experience includes the ~ range of profess~ona! services: civil engineering, surveying, landscape architecture, construction inspection/observation, and construction staking.. Our designs complement the existing environment of each site to provide aesthetically pleasing projects for city parks, corporate campuses and munici- pal streets. Following is a partial listing of recent projects. Rogers Community Center Park, City of Rogers, MN Design for this new $1.3 million community center park includes streets, parking lots, bail fields, tennis and basketball courts, trail systems, play areas, park'struchrres, stormwater management, and sanitary sewer and watermain systems. Services provided were: civil engineering, surveying, landscape architecture, construction inspection/observation, and construction staking. Miller Park, City of Eden Prairie, MN A 100-acre park with roads, parking lots, outdoor athletic facilities, utilities, drainage, lighting, irrigation, trails, boat landing, play areas, and picnic facilities. Services provided were: civil engineering, surveying, landscape architecture, construction inspection/ observation, and construction staking. Staring Lake Park, City of Eden Prairie, MN Design, staking and inspection for updated playground area, open air amphitheater, utilities, lighting, ball field, parking lot and grounds. Flying Cloud Ball Fields, City of Eden Prairie, MN Surveying, design and inspection for new roadway system and parking lots within these municipal ball fields. Townline Trail Improvements, City of Minnetonka, MN Civil engineering, surveying and inspection for this bituminous trail along CSAH 62. 101 Trail, City of Minnetonka, MN Construction documents and MnDOT permitting for this trail along Highway 101. - 101 Trail, City of Chanhassen, MN Topography, concept design, neighborhood meetings, application to MnDot. This trail has not been built. Grand Oak Business Park/Edward Fart Architects Master trail and landscape plan for this office park in Eagan. Bryant Lake Drive and Anderson Lakes Parkway Trails, City of Eden Prairie, MN These trails are currently in the design phase. ~"~ 1'~ Engineering · Surveying .? ~'~ Land,ca. Architecture Page 5 CITY OF CHANHASSEN - CITY TRAIL CONNECTORS DESIGN & CONSTRUCTION CONSULTANT SERVICES Es ir a ed Fee for Services HTPO proposes to provide professional services to the City of Chanhas~n consisting of surveying, engineering, landscape architecture, and construction inspection/observation for the following fee: $65,000.00 Topography, plans and specifications, permit applications, bid and con- struction administration, inspection services, construction staking, and as- built drawings for the trail connections. This fee includes three (3) meet- ings with City staff and attendance at one (1) City Council meeting.' The above fee is based on the following assumptions: · T~ project is for the trail connections only, and does not include legal or condemnation costs. · The City has adequate as-built plans for aU the roadways and utilities in the project area. · Geotechnical services, if required, . will be provided by others. Customary Reimbursable Expenses'(printing, courier a~d Other out-of-house servi~'~s'and"' ' documents) have not been included in the above f~, and will be passed on directly to you. Page6- CITY OF P.C. DATE: 10-2-01 ~"~~: C.C. DATE: 10-22-01 REVIEW DEADLINE: 10-30-01 CASE: 01-12 Site Plan BY: Al-laff STAFF REPORT LOCATION: Site Plan Review for a ~.~,,772 20,785 square foot Office Building, Dell Professional Building Vacation of a I. ~ndscape and Drainage and Utility ~ts (The Vacation wm be scheduled, for November 13, 2001 City Council Meeting. Staff did not publish the Vacation portion of this' application. Approval of the Site Plan .win be contingent upon City Council approving the Vac~on). North of Hwy. 5, West of Dell Road, Lot 3, Block 1, and the northerly 75 feet of Lot 2, Block 1,'Park One'4th Addition. Mount ~es 7808 Creekridge Cimle, g305 Bloomington, .MN 55439 ACREAGE: SUMMARY OF REQUEST: Site Plan Review for a ~,, ~, ~ 20,78~ square foot office building. Notice of this public heating has been mailed to all tzrotza~ owners within 500 feet. I.F. VEL OF CITY DISCRETION IN DECISION-MAKING: .The City's discretion in approving or denying a site plan is limited to whether or not the ~ project complies with Zoning Ordinance reqMrements. If it meets theae stan~, the City must then approve the site plar~ This is a quasi-judicial dmision. 'O E J::: I~- 77th St (i,1 Highway 5 ke . Dell Professional Buildin§ Page 2 ]~A {ZKGROIIND On July 11, 1994, the City Council approved the final plat to replat LOt 1, Block 1, and Outlot B, Park One 2nd Addition into Lots l, 2, and 3, Park One Fourth Additi6n with conditions. Also, on June 13, 1994, the City Council approv~ Site Plan Review .and Conditional Use Permj.'t applications for Kinder Care with conditions. The da~ facility was'proposed to be built on Lot 3, Block 1, Park One Fourth Addition. The applicant entered into a Development Contract, a Conditional Use Permit and a Site Plan Agreement, all of which were recorded with Carver County shortly after City Council approval. As part of the previous approvals, the applicant dedicated a landscape easement, 30 feet in width, running parallel to Highway 5 and then north, parallel to Dell Road, a distance of 75 feet. The dayca~ facility was never built. As a condition of approval for this application, the applicant must officially withdraw the approved site plan and conditional use permit for Kinder Care. According to City Code Section 20-232, a conditional use permit is void if substantial construction has not taken place within one year. Staff is recommending the Kinder Care conditional use permit be revoked. . . . PROPO,~AT~INVIA4ARY The applicant is requesting site plan approval foi' the construction of a 2,?,,7.72 20,78S square-foot' office building, and a vacation of a landscape easement nmning parallel to Higliway. $ and.then north, parallel to Dell Road, a distance of 75 feet. The site'is zoned IOp, Industrial Office Park and bordered by Highway 5 to the south, Dell Road to the east, and industrial sites'to the no~ and west. The lot area of the office site is ~ 2.12 acres. The site is visible directly from Highway 5 and has full access from 77tu Street and a fight-in/out only from Dell Road. The site plan is for an office building. The building is located parallel to the westerly property line. The exterior materials are comprised of decorative rock face block, smooth face block, and E.LF.S. Two columns and a prefinished metal canopy adorn the main entrance into the building. The roofline is staggered and the exterior walls are projecting in some areas and recessed in others, giving the building an attractive design. Windows are proposed on 'all four elevations. One loading dock is proposed along the north elevation. It is hidden from views. The applicant has proposed to have the parking along the east portion of the building. Staff has been working' with the applicant to meet their needs yet achieve the city's, goals in screening parking lots, specifically along Highway 5. We believe that screening can be achieved with a meande~g berm, 3 to 4 feet in height and additional landscaping. This additional screening will allow the site to meet the Hwy. 5 zoning district requirement. Staff regards the project as a reasonable use of the land. The overall design is sensitive to the Highway 5 corridor's image and the city's new design standards. Based upon the foregoing, staff is recommending approval of the site plan, without variances, ~d the laad~ca~ e,a~em~at Dell Professional Building October 22, 2001 Page 3 vacation with conditions outlined in the staff report. The proposed office building, with an area of ~ 20,785 square feet, will be situated parallel tO the westerly property line and north of Highway $. The site is bordered by'.~Highway 5 to the south, and Dell Road to the east. Access to the buildings is proposed from 77 Sue, et and a ngh - in/out only from Dell Road. Parking will be located along the east portion of the building. A meandering berm with landscaping, 3 to 4 feet in height, is recommended along the perimeter of the site to provide screening. The building is located BO 37 feet from the north, ~ 120 feet from the east, 8-3 141 feet from the south, and 10 feet from the west property line. Materials used on the building are decorative rock face block, smooth face block, and E.I.F.S. Two columns and a prefinished metal canopy adorn the main entrance into the building. The roofline is staggered and the exterior walls are projecting in some areas and recessed in others, giving the building an attractive design. Windows are proposed on all four elevations. The building's architecture is tastefully designed and meets the standards of the site plan ordinance requirements. The different colors and materials give the building the desired visual appeal. 'This development falls within the Highway Corridor Overlay and must comply with the district's design standards in addition to the Industrial Office Park Standards and the city's new design standards. The purpose of the overlay district is to promote high-quality architectural and site design through improved development standards with the corridor. The design standards should create a unified, harmonious and high quality visual environment. The plan and design of the proposed development meets the intent of the overlay district with the following features: The building will be one story and the architectural style is unique to the building but will fit in. The building will provide a variation in style through the use of block, EIFS, glass, and staggered roof elements. The building is utilizing exterior materials that are durable and of high quality. Samples of the materials as well as computer generated colored images have been submitted to the city and will be available at the meeting. The landscaping plan provides a variety of plant materials that are massed where possible, particularly along Highway 5 and the comer of Dell Road and Highway 5. The berms recommended by staff, and landscaping materials will be continuous along the perimeter of the site. The plant materials are repetitious in some locations and variable in others. Proposed plant materials are indigenous to Minnesota. A curb is required along the perimeter of the green space area. All planting areas are adequate in size to allow trees to grow. Additional plantings will be required to further screen the parking lot. Dell Professional Building October 22, 2001 Page 4 A parking lot light plan has been submitted. The plan should incorporate the light style and height. A detailed sign plan, which includes lighting method, needs to be submitted. Individual channeled letters with the option of back lighting is permitted. The site plan fail~ W shows the trash enclosure locatioh inside the building completely screened from views. · · sldi~g ~d h-~ ~o rc~h ~h~ buil~g. ~t state statutes require that recycling space be provided for all new buildings. The area of the recycling space must be dedicated at the rate specified in Minnesota State Building Code (MSBC) 1300.4700 Subp. 5. The applicant should demonstrate the required area will be provided in addition to the space required for other solid waste collection space. Rec~ling space and other solid waste collection space should be contained within the same enclosure. NITE PT.AN In evaluating a site plan and building plan, the city shall consider the development's compliance with the following: (1) ' Consistency with the elemeats'and objectives of the city's development guides, including the comprehensive plan, official mad mapping, and other plans that may be adopted; (2) Consistency with this division; (3) Preservation of the site in its natural state to the extent practicable by minimizing tree and soil removal and designing grade changes to be in keeping with the general a~ce of the neighboring developed or developing areas; (4) Creation of a harmonious relationship of building and open space with natural site features and with existing and future buildings having a visual relationship to the development; (5) Creation Of functional and harmonious design for structures and site features, with special attention to the following: ao An intemal sense of order for the buildings and use on the site and provision of a desirable environment for occupants, visitors and general community; b. The amount and location of open space and landscaping; Dell Professional Building October 22, 2001 Page 5 Materials, textures, colors and details of construction as an expression of the design concept and the compatibility of the same with adjacent and neighboring structures and uses; and d. Vehicular and pedestrian circulation, including walkways, interior drives and parking in terms of location and number of access points to the public streets, width of interior drives and access points, general interior circulation, separation of pedestrian and vehicular traffic and arrangement and amount of parking. (6) Protection of adjacent and neighboring properties through reasonable provision for surface water drainage, sound and sight buffers, preservation of views, light and air and those aspects of design not adequately covered by other regulations which may have substantial effects on neighboring land uses. Finding: The proposed development is consistent with the City's Highway 5 corridor design requirements, the comprehensive plan, the zoning ordinance, and the site plan review requirements with the incorporation of staff's conditions. The site design is · compatible with the surrounding development. It is functional and harmonious with the approved development for this area. There are no wetlands on site. GR A BING/BR A INA G~/EROgION CON'TROT, The current plans show a rambler-type office building with a proposed first floor elevation of 928. The plans also show the building and parking area draining towards the south and north to two proposed catch basins in the parking lot. The parking lot and building drainage will be conveyed via a storm sewer line to the east and connect to an existing catch basin in Dell Road. Stormwater along the west side of the building will drain offsite to the west to a proposed catch basin. All of the stormwater will be routed to an offsite pond north of West 77th Street for treatment. The applicant is required to submit storm sewer design calculations for a 10-year, 24- hour storm event. Proposed erosion control consists of silt fence around the perimeter grading limits of the site except on the north side. A rock construction entrance will be required to a minimum of 75 feet in length. -Dell Professional Building October 22, 2001 Page 6 The plans for the new building propose on connecting to the existing water service stub in Dell Road. The applicant should be aware that there may be a crossing conflict with the elevation'of the proposed .water service and the proposed storm sewer. There must be a minimum of 18 inches of vertical separation between the two crossing utility lines. Currently, there is no existing - sanitary sewer directly available to the site. The nearest sanitary sewer line is located nol~ of the site in West 77th Street. It will be the City's res~i~ty to extend a sanitary service to the site from West 77th Street. There is an existing drainage and utility easement on the west side of Lot 2 which the sewer service will be installed within. Installation of the private utihties for the site will require permits and inspections through the City's Building Department. The site will be subject to a sanitary sewer connection charge for the installation of a sanitary service to the site. The 2001 connection charge for sanitary sewer is $4,144. The property is also subject to sanitary sewer and water hook-up charges. The 2001 trunk, utility hook-up charges are $1,322 per unit for sanitary sewer and $1,723 per unit for water. -The 2001 SAC charge is $1,225 per unit..These charges are collected prior to the building permit issuance. STgl~.i~.Tg AND PARKINC. *. Dell Road is a four-lane divided collector s-treec- Access to and from the Dell Professional Building site via Dell Road is restricted to a right-in/right-out'0nly due to the existing center median. The plans propose a new right-in/right-out access onto Dell Road. This new access will be shared with Lot 2 to the north and will ,~re~ uire a cross-ms easement agreement. Full access to the site will be gained off of West 77 Street. There is an existing drive aisle in the northwest comer of the site that has full access onto West 77th Street. The proposed parking lot for Lot 3 will connect with this existing drive aisle. The minimum drive aisle width permitted by ordinance in an office district is 26-feet. The plans showed a 24-foot and 22-foot wide drive aisle. These drive aisle widths must-b~ have been revised to meet ordinance requirements. Thia was accomplished by reducing the width of the building, as well as purchasing additional land from the property to the north of the subject site. Moving the property line to the north is an action that can be processed administratively. There is an existing drainage and utility easement along the northerly property line of Lot 3, Block 1, which must be vacated. New easements along the new property line must be dedicataL The parking ordinance for office buildings requires 4.5 spaces for each 1,000 square feet of gross floor area. The total spaces required for the building is 9-3 94 spaces. The applicant is providing 96 Dell Professional Building October 22, 2001 Page 7 Landscaping is proposed along the south side, adjacent to Highway 5 as well as throughout the parking area. This will provide screening of cars parked in the lot. Staff is recommending a meandering landscaped berm, 3 to 4 feet in height, be installed between the parking lot and Hwy. 5 to provide additional screening. Minimum requirements for landscaping include 2,851 sq. ft. of landscaped area around the parking lot, 11 trees for the parking lot, and buffer yard plantings along all property lines. The applicant's proposed as compared to the requirements for landscape area, parking lot trees and buffer yard plantings is shown in the following table. Vehicular use landscape area Trees/parking lot North prop. Line - buffer yard A, 200' East prop. Line- buffer.yard B, 280' South prop. Line - buffer yard B, 200' West prop. Line - buffer yard A, 345' Required 2,851 sq. ft. 11 overstory 6 islands/peninsulas 2 overstory ~ 4 understory '0 6 shrubs 5 6 overstory trees .~ 11 understory trees 0 17 shrubs * 4 overstory 8 understory 12 shrubs 3 overstory 7 understory 10 shrubs Proposed 19,057 sq. ft. 9 10 oversmry. 6 7 islands/peninsulas 3 overstory understory ** 10 shrubs 7 overstory. 11 understory shrubs ,~ 10overstory -~ 7 understory * shrubs -1- 3 overstory 0 7 understory 10 shrubs *Them is an undetermined amount of evergreen shrubs proposed along the east and south property lines. ** There is limited space along the northern property line to accommodate an additional 4 understory trees as required by ordinance. The applicant moved these 4 un. derstory trees to the southern buffer yard. Proposed landscaping does not meet minimum ordinance requirements. Additionally, according to city ordinance the parking lot views from Highway 5 must be obscured with either landscaping and/or berms. Staff recommends that the applicant meet all minimum quantities for parking lot and buffer yard landscaping requirements. Additionally, the north Island in the parking lot is narrow, less than the 10 foot minimum width required by ordinance. This island must be widened. The applicant should submit a revised landscape plan to the city for approval. Dell Professional Building October 22; 2001 Page 8 This ~ will be the first site an individual will encounter as they enter ~. Plantings, as well as the design and material used on the building, have been done tastefully. Staff is recommending one modification to the landscaping plan. The incorporation.of a meandering berm with landscaping between Hwy. 5 and the parking lot area. Zoning Ordinance Section 20-815 Lot requirements and setbacks. (5) Off-street parking ~halI comply with district setback requirements except: e. Parking setbacks along public rights-of-way may be reduced to a minimum of ten (10) feet if the applicant can demonstrate to the satisfaction of the city that one-hundred-percent screening is provided at least five (5) feet above the adjacent parking lot. The intent of this section is that the city is willing to trade a reduced setback for additional landscaping that is both an effective screen and of high quality aesthetically. Acceptable screening is to be comprised of berming and landscaping. Screening through the use of fencing is not permittexi. The front yard setback required by ordinance is 30 feet .along Highway 5 and 25 feet .al.ong Dell Road. However, a reduced setback is permitted if 'adequate screening was provided.' The proposed plans for the parking area reflect a setback of 25 feet along Highway 5 and !0 feet along .Dell Road. With the incorporation of staff's recommendation of added benns and landScaping,~ the site will be in compliance with the Hwy. 5 corridor and underlying district reqtfi_rements. .. .. Staff received a memo from Reliant .Energy Minnegasc° expla~ning'that an existing gas main and above ground regulator station is located on the site (along the south property line,-southeast property corner, and portion of the easterly protxmy line). The memo states "Fo maintain the safety and integrity of these natural gas facilities, Reliant Energy Minnegasco cannot approve and must insist that no trees be planted in this area as shown on the existing plans. Nomml ground cover vegetation not to exceed and eventual growth of 6 feet in height will be acceptable". Staff will work with the applicant and Reliant Energy Minnegasco to ensure that berming and landscaping does not interfere with the gas company's operations yet still provides adequate screening. The city has a landscape easement over the south, east, and southeast comer of the site. The applicant is requesting the city vacate their interest in this easement. Staff reviewed sun~unding properties to see if landscape easements existed on similar sites. CSM, located at the. opposite comer of Highway 5 did not provide a landscape easement. The applicant will provide adequate landscaping that meets ordinance requirements. This can be achieved without the .lan .dscaaaaaaaape easement. Staff is recommending approval of the vacation Of the easement. (The vacation of the landscape easement was not published. It will be scheduled for the November 13, 2001, City Council meeting. Approval of the Site Plan is contingent upon City Council approving the vacation). The staff expectation is that with the vacation of the easement, revised landscaping at a minimum meet or exceed the city's landscaping requirement. Dell Professional Building October 22, 2001 Page 9 Lighting locations have been illustrated on the plans. Only shielded fixtures are allowed with a maximum height of 30 feet. The ordinance requires no more than V~ foot candles of light at the property line. The Photometric Plan shows that the proposed lighting complies with this requirement with the exception of the northerly portion of the site: This is a driveway access, which will be shared with the property located to the north of the subject site, and should be illuminated for safety reasons. Detailed lighting plan should be submitted when building permits are requested. The applicant has not submitted a detailed signage plan, however, one ground low profile sign is shown on the southeast comer of the site (with dim~iom of 8 feet in height and 10 feet in width) and one wall mounted sign on the south elevation of the building. One ground low profile business sign is permitted per street frontage with a maximum of 2 such signs per lot. The area of the sign may not exceed 80 square feet and a height of 8 feet. Also, one wall-mounted sign shall be permiued per street frontage. The total display area shall not exce~ 15% of the total area of the building wall upon which the signs are mounted. No sign may excel.. 80 square feet. The applicant must obtain a sign permit prior to erecting the sign on site. A sign. plan acceptable to staff should be provided prior to requesting a building permi't. COMPLIANCE TABLE- IOP DISTRICT Ordinance Dell Professional Building Building Height 2 stories 1 story Building Setback Parking stalls N-10' E-30' S-30' W- 10' 9-3 94 stalls N-~5 37' E-~120' S-8-3 141' W-10' 96 124 stalls Parking Setback N-NA' E-25' S-30' W-NA'. N-NA' E-10'* S-25'* W-NA'. Hard surface 70% 699 67.76% Coverage Lot Area 1 acre -k-.7-5 2.12 acres * Zoning Ordinance Section 20-815 Lot requirements and setbacks. (5) Off-street parking Dell Professional Building October 22, 2001 Page 10 shall comply with district setback requirements except: el Parking setbacks along public rights-of-way may be redtr, ed to a minim~ of ten (10) feet if the applicant can demonstrate to the satisfaction of the city that one- hundred-percent screening is provided at least five (5) feet above the adjacent. parking lot. The intent of this section is that the ci'ty is willing to trade a reduced setback for ~aon~ lanclacaping that is both an effective screen and of high quality aesthetically. Acceptable screening is to be comprised of berming and landacaping. Screening through the use of fencing is not permitted. The front yard setback requixext by ordinance is 30 feet along Highway 5 and 25 feet along Dell Road. However, a reduced setback is permitted if adequate ~ee~Ling was provided. The proposed plans for the parking area reflect a setback of 25 feet along Highway 5 and 10 feet along Dell Road. With the incorporafi. 'on of sta~s recommendation of added berms and landscaping, the site will be in compliance with the Hwy. 5 corridor and underlying district requirements. PARK AND TR AH. DI:~DTCATION Fl~_q The City is requiring that park and trails fees be submitted in lieu of parkland. Fees are to be-paid in accordan~ to city ordinance ($9,540 Park Fees and $3,180 Trail Fees). Pl'.ANNIN'G ~OMMI'~TON I ]PDA~ On October 2, 2001, the Planning Commission re~;iewed this application and unanimomly recommended approval. They commended the applicant on the architectural design of the building. Traffic circulation was a concern to the commission. A median exists along the center of Dell Road, stretching from Highway 5 to West 77~ Street A residential development in F.3en Prairie is located on the northeast comer of the intersection of Dell Road and Highway 5. Since the median prohibits left roms, some of the residents in the development exit on Dell Road due north (right mm), and make a '~tJ" mm at the intersection of Dell Road and 77t~ Street to get to Highway 5. Staff contacted the City of Eden Prairie and spoke to City Planner Scott Kipp regarding this nuttter. Mr. Kipp faxed an aerial drawing of the area, and explained that a second access exists for the residents of this neighborhood. '~rhere is a full L_t-ce_as along Dell Road at the noRhem in--on with Coneflower and West 77t~ Street. You can see from the arrows that it is possible for all trips heading south on Dell Road from the residential development to use the full intersection." Please refer to attachment 8. NTAFF RF~O~ATION Staff recommends that the Pl&-~r,i,5g Co~nn~ission City Council adopt the following motion: Dell Professional Building October 22, 2001 Page 11 SITE PLAN REVIEW "The Planning Commission recommends approval of Site Plan Review g01-12 as shown on the site plan dated August 31, 01, subject to the following conditions: landscaping ~o n:~t n~ii~iaiara ordina,uce i-equii-emen~s. A ~-evls~ l~ca~ pl~u ~_- -1-_ J~ ....... ~ --1 ---L .... *---~ -1- -L --11 [ _ ' *-- ~. ~ ~ndlflon ~ b~n me~ The appoint sub~t~ a rev~ l~dsmpe p~. S~ ~ ~men~g ~e fo~o~g eon~flon): The appllmt s~l ~d one ovemm~ ~ In ~ch of ~e ~r~ ~ds devoid of ~. T~ ~ders~ ~ s~ be add~ m ~e sou~ b~er y~d. The nor~ lot ~l~d mint be wld~ m a ~~m of 10 f~ The appoint s~ sp~ q~flty of shrubs ~n ~e ~t ~d sou~ buffer y~ds on ~e p~t The appllmt s~l rep~ ~e propos~ No~a~ mple wl~ ~o~er v~e~ of mpl~ The applicant shall provide a meandering berm with landscaping along the east, southeast, and south portion of the site, between the parking area, Dell Road, and Hwy. 5. The height of the berm shall be between 3 to 4 feet. The applicant shall also provide staff with a detailed cost estimate of landscaping to be used in calculating the required financial guarantees. These guarantees must be posted prior to building permit issuance. . The applicant shall enter into a site plan development contract with the city and provide the necessary financial securities. 5. Fire Marshal Conditions: a. A fire hydrant needs to be added off the northeast comer of the building on the island at the main entrance. 1997 Minnesota Uniform Fire Code Section 903.4.2. b. A post indicator valve needs to be located on the waterline coming into the building serving the fire sprinkler system. The post indicator valve must have tamer protection. Chanhassen Fire Department/Fire Prevention Division Policy #40-1995. 1999 NFPA 13 Section 3-8.1.1. Dell Professional Building October 22, 2001 Page 12 6~ e . 10. 11. 12. 13. 14. 15. 16. 17. The property owner shall agree to release the existing site plan and conditional use permit agreements associated with the Kinder Care building. Concurrent with the building permit, a detailed lighting plan mee~g city standards shall be submitted. Submit storm sewer sizing design data for a 10-year, 24-hour storm event. Add the following City of Chanhassen Detail Plate Nos. 5203, 5207, 5215, 5300, 5301 and 5302. Prior to building permit issuance, all plans must be signed by a professional civil engineer registered in the state of Minnesota. The site will be subject to a sanitary sewer connection charge for the installation of a sanitary service to the site~ The 2001 connection charge for sanitary sewer is $4,144. The property is also subject to sanitary sewer and water hook-up charges. The 2001 trunk utility hook-up charges am $1,322 for unit for sanitary sewer and $1,723 per unit for water. The 2001 SAC charge is $1,225 pe~ uniC These charges are collected prior to the building permit issuance. Revise the rock construction entrance to be 75 feet in length as per City of Chanhassen Detail Plate No. 5301. Any offsite grading will require temporary easements. A cross-access easement agreement is required over the shared portion of the driveway access. A driveway or cross-~s easement for use of the access of off 77th Street West is required. The easement shall be dedicated in favor of Lots 1, 2 and 3, Block 1. The easement agreement shall be dmfl~ and filed concunvntly with a private maintenance agreement acceptable to the City. Provide the City with a copy of the Watershed District permit for the site. The minimum curb radius allowed for a commercial driveway access is 20 feet. Revised the plans to comply. 18. Revise the plans to show the following: Dell Professional Building October 22, 2001 Page 13 - Show all existing and proposed easements. - Length of storm sewer and watermain pipe lines. - Add a storm sewer schedule. - Add note "Any connection to existing manholes shall be core drilled". 19. Building Official conditions: a. The building is required to have an automatic fire extinguishing system. b. The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. c. The west wall of the building must be of one-hour fire-resistive construction as it is located less than 20 feet from the adjacent property line. cl. Detailed occupancy retailed requirements cannot be reviewed until complete plans are submitted. e. The Inspections Division will review the utility plan when plans are submitted for permit. f. The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. 20. Park and trail dedication fees to be collected per city ordinance ($9~q40 Park Fees and $3,180 Trail Fees). 21. The applicant- must obtain a sign permit prior to erecting any signage on site. Provide a detailed sign plan for review and approval. Signs must meet ordinance requirements. 22. All rooftop equipment shall be screened from views. 23. The applicant shall work with staff and Gas Company to ensure berming and landscaping do not interfere with gas operations, yet still provide adequate screening. This condition has been met. 25. Site Plan approval shall be contingent upon the city council approving vacation of the landscape and the drainage and utility easements. 26. The existing drainage and utility easement along the northerly property line of Lot 3, Block 1, must be vacated. New easements along the new property line must be dedicated." VACATION (This item will be scheduled for the November 13, 2001 City Council meeting) Dell Professional Bui!ding Page 14 le . . 3. 4. 5. 6. e 9. 10. Memo from Mahmoud Sweidan, Engineex and Matt Saam, Proj~x't Engineer, dated Sq)temlx~ 26, 2001. Memo from Grog Hayes, Fire Inspector, dated Septemb~ 17, 2001. Memo from Steve ToreH, Building Official, dated September 24, 2001. Project Narrative Document dated August 31, 2001. Application and Notice of Public ~g.. Memo from Steven Von Bargen, Right-of-Way Administrator, Reliant Energy Minnegasc°I . dated September 19, 2001 '- F,-Mail from ~ermifer Hall, dared September 26, 2001. " Fax From Scott Kipp, City Planner with FAen Prairie, dated October .8, 2001. Planning Commission miuutes ~mad Octo~ 2, 2001. -' "' .. Plans dated August 31, 2001, revised Septe~ 1'I, 14, and 15, 2001. : CITYOF CHANHASSE ~90 Ci~ Center Drive PO t~v I47 Cba~fl~asse,, Mi, nesota 55317 Phone 952.937.1900 General Fax 952.937.5739 Engineering Department lax 952.93Z9152 Buildi,g Depamnent Fax 952.934.2524 Web Site www. Fi.d~mlmsse,.m,. us MEMORANDUM TO: FROM: DATE: SUB J: Sharmin A1-Jaff, Senior Planner Mahmoud Sweidan, Engineer_ Matt Saam, Project Engineer ~g2 September 26, 2001 Review of Site Plan for Dell Professional Office Building Land Use Review File No. 01-18 Upon review of the plans dated September 14, 2001, prepared by Sunde Engineering, we offer the following comments and recommendations: GRADING/DRAINAGE]EROSION CONTROL The current plans show a rambler-type office building with a proposed first floor elevation of 928. The plans also show the building and parking area draining towards the south and north to two proposed catch basins in the parking lot. -The parking lot and building drainage Will be conveyed-via a storm sewer line to the'- east and connect to an existing catch basin in Dell Road. Stormwater along the west side of the building Will drain offsite to the West to a proposed catch basin. All of the stormwater will be routed to an offsite pond north of West 77th Street for treatment. The applicant is required to submit storm sewer design calculations for a 1 O-year, 24-hour storm event. Proposed erosion control consists of silt fence around the perimeter grading limits of the site except on the north side. A rock construction entrance will be required to a minimum of 75 feet in length. UTILITIES The plans for the new building propose on connecting to the existing water service stub in Dell Road. The applicant should be aware that there may be a crossing conflict with the elevation of the proposed water service and the proposed storm sewer. There must be a minimum of 18 inches of vertical separation between the two crossing utility lines. Currently, there is no existing sanitary sewer directly available to the site. The nearest sanitary sewer line is located north of the site in West 77th Street. It will be the City's responsibility to extend a sanitary service to the site from West 77th Street. There is an existing drainage and utility easement on the west side of Lot 2 which the sewer service will be installed within. Installation of the private utilities for the site will require permits and inspections through the City's Building Department. Shamin A1-Jaff September 26, 2001 Page 2 The site will be subject to a sanitary sewer connection charge for the installation of a sanitary service to the site. The 2001 connection charge for sanitary sewer is $4,144. The property is also subject to sanitary sewer and water hook-up charges. The 2001 mink utility hook-up charges are $1,322 per unit for sanitary sewer and $1,723 per unit for water. The 2001 SAC charge is $1,225 per unit. These charges are collected prior to the building permit issuance. STREETS AND PARKING LOT .- The plans propose a new right-in/right-out aec~s onto Dell Road. This new access will be shared with Lot 2 to the north and will require a mss-access easement agreement. Full access to the site will be gained off of West 77th Street There is au existing drive aisle in the northwest comer of the site that has full access onto West Street. The proposed parking lot for Lot 3 will connect with this existing drive aisle. The minimum drive aisle width pennitted by ordinance in an office district is 26- feet. The plans show a 24-foot and 22-f0ot wide drive aisle. These drive aisle widths must be revised to meet ordinance requirements. RECOMMENDED CoNomoNs OF APPROVAL 1. Submit storm sewer'sizi.ng design data for a 10-year, 24-hour storm event: 2. Add the following City of Chanhassen Detail Plate Nos. 5203, 5207, 5215, 5300, 5301 and 5302. 3. Prior to building permit issuance, all plans must be signed by a professional civil en~neer registered in the state of Minnesota . The site will be subject to a sanitary sewer connection charge for the installation of a sanitary service to the site. The 2001 connection charge for sanitary sewer is $4,144. The property is also subject to sanitary sewer and water hook-up charges. The 2001 tnmk utility hook-up charges are $1,322 for unit for sanitary sewer and $1,723 per unit for water. The 2001 SAC charge is $1,225 per unit. These charges are collected prior to the building permit issuance. 5. Increase the minimum drive aisle widths to 26-feet. 6. Revise the rock construction entrance to be 75 feet in length as per City of Chanhassen Detail Plate No. 5301. 7. Any off'site grading will require temporary easements. Shamin A1-Jaff September 26, 2001 Page 3 C: 8. A cross-access easement agreement is required over the shared portion of the driveway access. 9. Provide the City with a copy of the Watershed District permit for the site. 10. The minimum curb radius allowed for a commercial driveway access is 20 feet. Revised the plans to comply. 11. Revise the plans to show the following: - Show all existing and proposed easements. - Length of storm sewer and watermain pipe lines. - Add a storm sewer schedule. - Add note "Any connection to existing manholes shall be core drilled". Teresa J. Burgess, Public Works Director/City Engineer g:k,-nshmhmoudh~emos~l~ll pmf~sion~l building spt.doe MEMORANDUM · TO: Sharmin AI-Jaff, Senior PI FROM: Greg Hayes, Fire Inspector/Training Coolkiinator DATE: September 17, 2001 Request for site plan approval with variances for the construction of a 20,850 square foot office building proposed to be constructed on the northwest comer of Highway 5 and Dell Road on property zoned lOP, Dell Professional Building, Mount Properties. Planning Case: 2001-12 Site Plan I have reviewed the above project. The plan. review was done based on the information supplied at this time. Changes or corrections may occur during the course of the project, which may circumvent the approved plans. Please address the following comments. Ii . A fire hydrant needs to be added off the northeast comer of the building on the island at the main entrance. 1997 Minnesota Uniform Fire Code Section 903.4.2. A post indicator valve need~ to belocated on the waterline coming into the building serving the fire sprinkler system.' The post indicaWr valve must have tamer protection. Chanhassen Fire Department/Fire Prevention Division Policy ~40-1995. 1999 NFPA 13 Section 3-8.1.1. If you have any questions, please feel free to give me a call. GH/be g~sa~plr~v200 i - 12 690 Ci{~ Center Drive P0 t~147 Chanhautn, Mbmaota 55317 952.937.1900 C-eneral Fax 952.937.5739 En~netring Departmtnt Fax 952.937.9152 Building Deparment Fax 952.934.2524 Web Sitt wwm ci. clmnlnmen, mn. us MEMORANDUM TO: FROM: DATE: Sharmin A1-Jaff, Senior Planner Steven Torell, Building Official September 24, 2001 SUB J: Site Plan review for Dell Professional Building. Located on the northwest comer of Highway 5 and Dell Road. Planning Case: 2001-12 Site Plan I have reviewed the plans for the above building. Following are my comments, which should be included as conditions of approval. 1. The building is required to have an automatic fire extinguishing system. 2. The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. 3. The west wall of the building must be of one-hour fire-resistive construction as it is located less than 20 feet from the adjacent property line. 4. Detailed occupancy retailed requirements cannot be reviewed until complete plans are submitted. 5. The Inspections Division will review the utility plan when plans are submitted for permit. 6. The owner and or their representative shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. G/safety/st/memos/plan/DellPmfessionalBuilding Tlw ("ltv nf Cl~a.hac~... 4 arn,,,;.~ rnn,,,,m,;., .,;d~ el,,a,, lab,.c n,,alitv crl,nnb a chain,;... ,tm,,,,tn,.. d,,';,,;,,.t h,,d.,..'..~ a. rl h.a,,tig,I .ad.; 4 ,n~.,* .I.,..., I; ....... /. ,,../* Dell Professional Building Chanhassen, MN WSA ~2001-025 DATE: FROM: August 31,2001 City of Cbanha.ssen Brian McCarty, A.LA. Description of Proposed Project The proposed project is an office building on a 1.75 acre site located at the northwest quadrant of the intersection of Highway $ and Dell Roa~i. The site is- r. elatively flat with a shallow grade to the easL The development proposes a -- .. single story office building against the west property setbacks Orien/ed to the east- on site surface parking. The design of the building is based on a hierarchy of brick piers and parapet heights, which transforms this from the typical flat office building to a dynamic and eye catching building. A spec/al feature of thh facrade is the entry canopy. Its green arched tresses and tapered stone columns add a rich and earthy quality to the building's aesthetic. Rock face block and a warm earth tone color scheme add to this aesthetic. Copy;, Bob Sofelt, Steve Micheals - Mount Properties WELMAN SPERIDES ARCHITECTS 8500 Normandale Lake Blvd. Suite 955 Bloomington, MN 55437 phone: (95'2) 996-9662 fax: (952) 996-9663 w~'chit~ ~ welmanan:h.com 09/17/200! 13:3i 9529969653 WELNAN SPERIDES ~(]H PAGE 02 Dell Professional Building Chnnlmsaen, WSA WELMAN SPERIDES ARCHITECTS DAT~: TO: FROM: SUBJECT: Serptemb~ 17, 200I sharm~ AMaff Brian McCn~, Revised Site Plan Revlcw Submittnl, dated 9-14-01 Please bc advised that on Sheet T 1 of the ~evised drawing submittal, dasd 9-14-01, there is a typogntphlc~l eh-or. In the Zo,;-~ ~fion area of th~ d~wi~, the Cov~'~ge incorrectly rends as 74%. This value is not Correct nnd should be 69.99%. Tho value of 69.99%/s what we have c. mlcu]mt~l and is comistextt with what/s al~o ~tatad on drawing Sho~t AS ! in tho Site Az~ Da~m part of that d~wi~. I apologize fo~ *h~ error. In our efforts to quickly make the rev/~iom you reqtmsted, we were not able to ~ all of our work. Please feel confident that th~ clmnge~ are u we disettsned. Copy;, Steve Mio. h~ls, Mouat Properties 8500 Normandalo 1.aka Blvd. Sui~ 955 Bloominlion. MN 55,i37 phon~t (9~z) 996.966.1 fax: (952) 996-9663 w~r~hlt~c~ ~wtJm0no.r=h.co~ CITY OF CHANHASSEN 690 COULTER DRIVE CHANHASSEN, MN ~17 ($12) e3?.leOO DEVELOPMENT REVIEW APPUCATION OWNER; ADDRESS: TELEPHONE: Comprehensive Plan Amendment Conditional Use Permit lmerim Use Permit Non-conforming Use Perrnit P~qnned Unit Development* nezoralg Sign Permits Sign Plan Review Site Pian Review* Temporary Sales Permit Vacation of ROW/Easements · . Va'lance Wetland Alteration Permit · , Zoning Appeal , Zoning Ordinance Amendment ~ Notlr~,ation Sign X ! Escrow for Filing Fees/Attorney Cost** ($50 CU P/SPR/VAC/VAR/WAP/Metes and Bounds, $400 Minor SUB) TOTAL FEE $ A fist of afl property owners within 500 feet of the boundaries of the property must be Included with the ~ufldlng material samples must be submitted with site plan review& "Twenty-sE full size folded_ copies of the plans must be submitted, Including an 8W' X 11" reduced copy of /ransparency for each plan sheet. '* Escrow will be required for other applications through the development contract ID'rE-When mu1[iple appfications are processed, the appropriate fee shall be charged for each appli.catlon. t mGB~I' l.~Jdl~ U~ Dr~IQN~TION. _ .................. LAND - ! i A ~ of oompl~enm of ~ app~ shall lee mad. v~lhJn ~n ~.ln.~a d~yl of no~iM ~ ~ clsBalanel~ shell be re.lied m tho mppllem~ wtddn'mn.Icmb~ days o! · Thl~ ISio tuttiS, 1bm I ~m maldng ~pl~tion for tl~ cM~ ~ ~ Ii~ ~ ~ ~At I ~,n r~a=~l. Ic, J' comp~flO with ~ C~ mqutmment~ wiLh ragm'd tQ tl~ mcwest. '1'h;~ KoP~ al.Auld be pmcuuel ]~ m,/n&'n, a~ I e~n the paAy w~mm · .ho ~ ahDLAd eonllcl regar~ an~ mimer pelwlllnf~ tO Uds .pplk~. I h~ve mtlachKI a copy of proof af 0'4Mmhfp (eilhoJ' copy or Chvnaf'i DuplJcm CeftlflQM~ of. TI,J~, Al=,flrs~ or ~ ~ purehns ~gm.me~. of I sm the aulhodzed pePson to make keep ~ Infan'ned of ~he ~liadtl.qea lot ~m~[~ of ~md~ and ~ pq~s of ~ ~m~n. I ~r ~ appfl~mt Should contact mff for · oopy of the staff report, which wg be Bvidmbta on Friday prior to the If AOI contacted, aL copy at thl report wffl bi milled m Uti Ippflclnt'l ~ ') ' J PURCHASE AGREEMENT THIS PURCHASE AGREEMENT (this "Agreement") is made as or- ' - ~,, 2001 by · and between Banta Direct Marketing, Inc., a Minnesota Corporation (the "Seller") and Mount Properties, Inc., a Minnesota corporation (the "Purchaser"). In consideration of this Agreement; Seller and Purchaser agree as follows: 1. Sale of Real Property. Seller agrees'to sell to Purchaser and Purchaser agrees to buy from Seller, all of Seller's right, title and Interest In and to the real property located on Dell Road in Chanhassen, Minnesota and legally described'as Lot 3, Block 1, Park 1, Second Addition (the "Real Property"). A copy of the plat of the Real Property is attached as Exhibit "A". Seller represents to Purchaser that the Real Property contains approximately. 76,230 square feet. 2. Purchase Price. Purchaser will pay to Seller, as consideration for the purchase of the Real Property, (the "Purchase Price"), the sum ~ .... __:-.;- ~as adjusted pursuant to Section 3.1 he'mot). The Purchase Price will be payable as follows: 2.1 Concurrently herewith, Purchaser will deposit the sum of'$20,000.00 with · the escrow department of Commercial Partners Title Insurance Company (the "Title Company") pursuant to an escrow agreement-in substantially the form of Exhibit "B" attached hereto and made a part .hereof (the "Escrow Agreement'"), which sum, together with any Interest thereon less any investment .fees related thereto, is sometimes hereinafter collectively' referred to as the "Earnest Money". A copy of the Escrow Agreement will be held and disbursed pursuant to the provisions of the Escrow Agreement. 2.2 The balance of the Purchase Price, plus or minus prorations and other adjustments, if any, will be-due at Closing and Will be paid by Wire transfer of Immediately available funds. 3. Cohditions Precedent to Closing. Purchaser's obligation to consummate the transaction contemplated by this Agreement will be subject to satisfaction or waiver of each of the following conditions (the "Conditions Precedent'~) 'on or before the date which is days after the "Effective Date" (as defined in Section 3.!) (subject to ' extension as set forth In Section 6) (the "Contingency Date"): 3.1 Title/Survey. Purchaser will obtain at Purchaser's cost, within 30 days oi' the date upon which this Agreement h~s been executed by all parties, as evidenced by the dates set forth on the signature page .hereof (the "Effective Date"): (i) a current title commitment (the "Commitment") for an ALTA extended coverage owner's title Insurance 'policy naming Purchaser as proposed Insured In the amount of the Purchase Pdce Issued by the Title Company, together with commitments to issue the endorsements re[erred to in this Section 3 and copies'of all underlying title waived by either party, unless such waiver is In writing signed by the party charged with such waiver. 18. Binding Effect. This Agreement will be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns. 19. Controlling Law. This Agreement will be governed by and construed in accordance and the laws of the State of Minnesota. 20. Severability. The unenforceability or Invalidity of any provisions.hereof will not render any other provision herein contained unenforceable or Invalid. 21. Time of Essence. Time is of the essence of this Agreement. 22. Counterparts. This Agreement may be executed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. 23. Exhibits. The following exhibits are made a part hereof, with the same force and effect as if specifically set forth herein: A Exhibit A - Plat [] Exhibit [] - Earnest Money Escrow 24..- Sign. Purchaser may erect a sign on the Property advertising and marketing its development of the Property. Purchaser will save Seller harmless from, and will indemnify Seller with respect to, any liability arising by reason of that sign. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. PURCHASER: SELLER: By: ~ its: President Banta Direct Marketing, Inc, a Minnesota corporation · John Olin Its: NOTICE OF PUBLIC HEARING CHANHASSEN PLANNING COMMISSION MEETING TUESDAY, OCTOBER 2, 2001 AT 7:00 P.M. CITY HALL COUNCIL CHAMBERS 690 CITY CENTER DRIVE PROPOSAL: Site Plan Review for a Professional Building APPLICANT: Mount Properties LOCATION: Dell Road and Hwy. 5 NOTICE: You are Invited to attend a public hearing about a proposal In your area..The applicant, Mount Properties, is requesting Site Plan approval with variances for the Construction of a 20,850 square foot office building proposed to be constructed on the northwest comer of Highway 5 and Dell Road, on property zoned lOP, Dell Professional Building. What Happens at the Meeting: The purpose of this public hearing is to inform you about the applicant's request and to obtain input from the neighborhood about this project. During the meeting, the Chair will lead the public hearing through the following steps: 1. Staff will give an overview of the proposed project. 2. The applicant will present plans on the project. 3. Comments are received from the public. 4. Public hearing is closed and the Commission discusses the project. Questions and Comments: If you want to see the plans before the meeting, please stop by City Hall dudng office hours, 8:00 a.m. to 4:30 p.m., Monday th.rough Friday. If you wish to talk to someone about this project, please contact Sharmin 937-1900 ext. 120. If you choose to submit written '.comments, . it is helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. Notice of this public hearing has been published in the Chanhessen Villager on September 20,' 2001. Highway 5 Current Occupant 18401 77TH ST W 55317 C~t~t Occup~t~ 18401 77~T W 55317 Chaxcnt Occupant 7770 DELL ROAD Chanlmsen 55317 Curr~nt Oecup~ 7770 DEL~.ROAD .,~ .. MN 55317 Current Occupant 18940 - 18990 LAKE DR E CHANHASSEN MN 55317 Ctaxent Occupant - 19011 LAKE DR E CHANHASSEN MN 55317 CurrentOccup~ 19011~R E C~~ASSEN MN 55317 NOTICE OF PUBLIC HEARING CHANHASSEN PLANNING COMMISSION MEETING TUESDAY, OCTOBER 2, 2001 AT 7:00 P.M. CITY HALL COUNCIL CHAMBERS. 690 CITY CENTER DRIVE PROPOSAL: Site Plan Review for a Professional Building APPLICANT: Mount Properties LOCATION: Dell Road and Hwy. 5 NOTICE: You are invited to attend a public hearing about a proposal in your area. The applicant, Mount Properties, is requesting Site Plan approval for the construction of a 20,850 square foot office building proposed to be located on the northwest comer of Highway 5 and Dell Road, on property zoned lOP. Dell Professional Building. What Happens at the Meeting: The purpose of this public hearing is to Inform you about the applicant's request and to obtain Input from the neighborhood about this project. During the meeting, the Chair will lead the public hearing through the following steps: 1. Staff will give an overview of the proposed project. 2. The applicant will present plans on the project. 3. Comments am received from the public. 4. Public hearing Is dosed and the Commission discusses the project. Questions and Comments: If you want to see the plans before the meeting, please stop by City Hall during office hours, 8:00 a.m. to 4:30 p.m., Monday through Friday. If you wish to talk to someone about this project, please contact Sharmin 937-1900 ext. 120. If you choose to submit written comments, it. is helpful to have one copy to the department in advance of the meeting. Staff will provide copies to the Commission. Notice of this public hearing has been published In the Chanhassen Villager on September 20, 2001. C ) .0 C. C--.~ C~ G C C- 0 '~ ~ 0 .0 O 9 . N ~ ~ ) ') ~) '.) ST W II · ... CHANH~4; ~ ' ~. .--...: .. :~'~.'.:.'.~ ;.~..-. BUSINESS mmm m lmm m mmm m lmm m lmm NO 27-49 liant Energy Minnegas¢o Sharmin AI-Jaff Senior Planner City of Chanhassen 690 City Center Drive, P.O. Box 147 Chanhassen,'MN. 55317 RE: Dell Professional Building Dear Mr. AI-Jaff: 700 West Linden Avenue P.O. Box 1165 Min. neapolis, Minnesota 55440-1165 September 19, 2001 RECEIVED SEP ~ 0 2001 CITY OF CHANM^SS...:.;, With reference to the plans for the Dell Professional Building, Reliant Energy Minnegasco does have an existing gas main and above ground regulator station located in the southeast corner of the property. The gas main and reg. station are located in the existing utility easement. To maintain the safety and integrity of these natural gas facilities, Reliant Energy Minnegasco cannot approve and must insist that no trees be planted in this area as shown on the existing plans. Normal ground cover vegetation not to exceed an eventual growth of 6 feet in height will be acceptable. Thank you for your cooperation in keeping the natural gas mains in your city safe and protected. Respectfully, RELIANT ENERGY MINNEGASCO Steven Yon B~rg n~ Right-of-Way Administrator pc: Dale Sodahl, Reliant Energy Minnegasco Dean Nicholas, Reliant Energy Minnegasco AI-Jaff; Sharmln From: Sent: To: Subject: Jennifer Hall [Jennifer. HallO Ingenix.com] Wednesday, September 26, 2001 11:33 AM 'salJaffO cl.chanhassen.mn.us' Proposed building site: Dell Road and Hwy 5 Shsrmin, As we discussed on the phone, I would have the following suggestions about the proposed building site for Mount Properties. * I live on the corner of Dell and 5. It would be much appreciated'if I didn't end up feeling like I lived across the street from a huge parking lot. Some effort to make the facade of the building and the grounds aesthetically pleasing would be appreciated. Plant some trees, flowers, etc. If the building will house a considerable number of workers, considering having some of the parking spaces around back instead of all facing Dell or 5. * If the building will house a considerable number of workers, consider that the current side street on that corner that exits onto Dell is right across from the side street that the townhome residents use to exit onto Dell (Cattail Court?). Because the townhome residents would have to cross a lane of traffic and turn left, they migh~ have difficulty during certain business hours if the main stream of traffic for the professional building is routed through there. Thank you for your consideration. Jennifer Hall 18339 Coneflower Lane Eden Prairie, MN 55346 952-975-0413 jennifer.hall~ingenix.com AI-Jaffr Sharrnln From: Sent: To: Subject: Saam, Matt Wednesday, September 26, 2001 1:56 PM AI-Jaff, Sharmln RE: Proposed building site.' Dell Road and Hwy 5 Her concern is with Eden Prairie residents turning left onto Dell to go south toward hwy. 5. I would think, in fact I know, that employees of the new office building who want to go south on Dell will go directly onto Dell via the new right-in/right out access. They will not go north through the parking lot and all the way up to W. 77th St. if they want to go south on Dell. I believe the only added traffic at the intersection in question will be due to those employees who are looking to go north on Dell and want to make a left hand turn themselves. As such, they will not be affecting the Eden Prairie residents who want to go south. ..... Original Message ..... From: A1-Jaff, Sharmin Sent: Wednesday, September 26, 2001 11:59 AM To: Saam, Matt Cc: Aanenson, Kate Subject: FW: Proposed building site: Dell Road and Hwy 5 Hi Matt, I received a call from a resident in Eden Prairie regarding the Dell Professional Building. I asked her to follow up the call With written comments. Please read the second paragraph in this e-mail (She raises a traffic issue) and advise if concern is legitimate. ..... Original Message ...... From: Jennifer Hall [mailto:Jennifer. Hali~Ingenix.com] Sent: Wednesday, September 26, 2001 11:33 AM To: 'saljaff~ci.chanhassen.mn.us' Subject: Proposed building site: Dell Road and Hwy 5 Sharmin, As we discussed on the phone, I would have the following suggestions about the proposed building site for Mount Properties. * I live on the corner of Dell and 5. It would be much appreciated if I didn't end up feeling like I lived across the street from a huge parking lot. Some effort to make the facade of the building and the grounds aesthetically pleasing would be appreciated. Plant some trees, flowers, etc. If the building will house a considerable number of workers, considering having some of the parking spaces around back instead of all facing Dell or 5. * If the building will house a considerable number of workers, consider that the current side street on that corner that exits onto Dell is right across from the side street that the townhome residents use to exit onto Dell (Cattail Court?). Because the townhome residents would have to cross a lane of traffic and turn left, they might have difficulty during .10/0B~2001 15:0§ 9529498392 EDEN~IRIE P~E 01/02 City of Eden Prairie CRy C~nt~r ~080 Mtt~ell Road Eden Prairie, MN ~344 Telnphone ~ (9~2) 9a9-8~00 TDt) # (9~7.) 949-8~ Fax # (~) Fax Transmission Date: To: Fax #: From: Dept.: Pages: October 8, 2001 Sharmln AI-Jaff 962-937.-5739 Scott A..Kipp ' Community Development 2 , Including coversheet ' MesSage: Sharing: There is a full access along Dell Road at the northern intersection with Coneflow~r and West 77th Street You can see fium the arrows that it is possible for all trips ~ south on Dell Road from the msid~tial development to us~ th~ full intersection. Gene Dieu (949-8310) or Rod Rue (949-8314) should be able to address your questions m~ acc.~s and ro~ signs, Sco~ 15:85 9529498392 EDEN PRAIRIE PAGE 82 SEC · 18,T. 1 16,R.22 Planning Commission Meeting - October 2, 2001 strikeout portion in Section (a). And the change in wording that, if you can refresh my memory of what you said, that it makes sense. Kind: The last sentence of paragraph (c) should read, failure to comply shall be cause for revoking the city's approval. Sacchet: Come again? Aanemon: lust.take out the word applicant. Sacchet: Oh, okay. Okay, yeah. Including that. That's my motion. Blackowiak: Is there a second? Kind: I'll second it. Sncchet moved, Kind seconded thnt the Planning Commission recommends npproval of the nmendment to Section 18-37 Exemptions to read ns follows: Section 18-37. Exemptions. (a) The zoning administrator shall certify that the following conveyances, known as adminis~ve subdivisions, are exempt from platting ff the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public street or private street serving up to 4 lots. The applicant shall furnish the city a survey prepared and signed by a registered land surveyor for review: 1) Dividing a platted lot to add a portion of the lot to an abutting lot; 2) Dividing a metes and bounds parcel to add a portion of the parcel to an abutting tmrcel; 3) In areas outside the urban service area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance. And (c) Upon approval of an administrative or metes and bounds subdivision, the city shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of s.uch recordings. Failure to comply shall be cause for revoking the city's approval. All voted in favor and the motion carried unanimously 6 to 0. PUBLIC 1~.~(~: RF_,OUF~T FOR SITE PLAN APPROVAL FOR THE CONSTRUCTION OF A 20,W2 SOUARE FOOT OFFICE BUILDING PROPOSKD TO BE CONgFRUCTED ON ~ I~0R~ CORNER OF mGHWAY s AND DELL ROAD, QN PRQPERTY ZQNED 10P, DELL PROFESSIQNAL BUmDING, MQUNT PRQPERTIES. Planning Commission Meeting - October 2, 2001 Public Present: Name Address Hoa & Hung Trinh 18274 Coneflower Lane, Eden Prairie Sharmin AI-Jaff presented the staff report on this item. Blackowiak: Okay, thank you. Commissioners, do you have questions of staff? Rich, can I start down with you? Slagle: A couple questions. This fight-in/right-out. Fm assuming you're going north down to the mm, or how? Go ahead. Sweidan: Madam Chair, Planning Commissioners. Actually they cannot go from there to the north because there's an island in the road. Slagle: ...I'm saying if heading westbound on $ and you take a right, go north on Dell. Sweidan: So you can come from there north towards south and in right to the entrance. Feik: You're coming off the 77e" Street. If you're going north on Dell. Al-Jaff: You turn on 77t~. Aanenson: Your question is whether or not they would do a U-turn here? Slagle: Correct. Aanenson: As opposed to coming down and coming up this way. Slagle: Correct. Saam: What would happen, and with the amount of traffic on Dell Road, you hope somebody wouldn't try that but it could happen. Aanenson: Could it be posted, No U Turns? Saam: Yeah. That's a shared road. Chanhassen owns half. Eden Prairie owns half so we'd have to coordinate with them to put up a sign. Slagle: Because basically what we're assuming to get into the building, that they're actually going to head south on Dell. Aan~nson: Correct. Slagle: Okay, and that will be, if you remember there' s that neighborhood. You go underneath the railroad tracks and so I'm saying, my guess is that there's going to be a lot of people that are going to work here, are going to come from eastbound, or westbound 5. They're traveling westbound. They take Planning Commission Meeting - October 2, 2001 a fight on Dell to go up but they can't take a left because of the island. Somehow.they've got to get back around. Blackowiak: Yeah, they'll just turn left onto 77~. Go on 77~ for a little bit west and then take another left. Aanenson: 77~ Street and come back into here. Slagle: Okay, so there's an entry on the north side. - Sweidan: Yes. The road is there, 77a~. Slagle: Yeah, I know the road' s there but your entry is then on West 77~. Okay, thank you. Blackowiak Okay. LuAnn, questions. Sidney: Just questions for the applicant. Blackowiak: Okay. Any questions of staff IAi? Sacchet: Yeah, I do have a bunch of questions. Not too many. In the report it says the plan fails to show trash enclosure location, but it seems that I have seen s~g for trash on the blueprint so I wonder, do they need more or what's the scoop about that? Aanenson: Maybe the applicant can answer that. Sacchet: I'll ask them when the applicant. Blackowialc We'll have the applicant, okay. Sacchet: Okay, that goes to the applicant. And then, hopefully this is the entrance. Physical entrance. Make sure I state this correctly. Where the city starts. I don't know where it's being designated anything like a gateway or anything like that but it's physical fight at the city start. Has there been any consideration to that fact in this context? Aanenson: Not any more than we did on the other side, the north side. No. Sacchet: Okay, so it's balanced. Aanenson: It's being ~'eated equally, yes. Sacchet: And with the setbacks, if they're doing the screening and the berming they're fine with what they're proposing? Aanenson: Right. There was recommendations for additional landscaping and modifications to that, which they're in concurrence on. Sacchet: And it accommodates the Minnegasco with all the things on the south? 10 Planning Commission Meeting - October 2, 2001 Aanenson: Correct. Sacchet: Now one thing I'm still a little bit unclear about is the city has a landscape easement over the south. East and southeast comer of the site. Can you help me out a little bit understanding what actually entails. Alqaff: When the subdivision in '94 took place we requested the easement. Part of it has to do with a monument sign basically saying Welcome to Chanhassen. The landscape easement language does not allow the construction of any signage within that area. Saochet: So with giving up that easement be giving away to possibly have an entry sign, Welcome to Chanhassen? Aanenson: Maybe I can give you a little bit more context to that. At the time that this was extracted, when the subdivision came in, there was, the city was undertaking a discussion of putting monuments at each comer and it became very detailed and very obstructive and we went through a lot of different iterations of what it should look like and then we went, kind of came back full circle and said isn't really what we want to say is that we're about kind of natural elements. More trees. More landscaping and the city moved away from actually doing that. Again on the north side we didn't put anything in except for the landscaping. We went through that same discussion with Arboretum Village. Kind of less is better sort of thing. And so when it was extracted, that's when we were going through the exercise. The City Manager's taken the position that that's not something we're going to pursue. An entrance monument at this location. Again they're desirous to put landscaping in that really more represents the city of Chanhassen and that's some of the recommendations that we've added too. With the vacation of that which the City Council would respond to. Added the landscaping in instead. Sacchet: So at this point we are proposing to vacate. I know that:s an item that's not before the Planning Commission. Blackowialc Right, we don't have to worry. Sacchet: So we don't get involved with that? Aanenson: No. Sacchet: Alright. Yeah, that's my questions for now, thanks. Blackowiak: Okay. Deb, questions for staff?. Kind: Yes. Maybe you brought this up in your presentation while I was fumbling around here so I apologize if you already talked about it. The design standards that the City Council recently approved, I'm assuming do not apply to this project Aanenson: The design standards? Kind: Yes. 11 Planning Commission Meeting - October 2, 2001 Aanenson: Correct They haven't been published yet. It takes a few days a_eux, actually a few weeks after it's been signed by the Mayor that they actually get published. So while they've, we gave them a new design standards, and they've work~l very closely with those, they're not in enforce yet. Kind: The reason I bring it up is the EFIS rmteri~ in our design standards is considered an accent material, and I'm, there's heavy use of it on this project. I just want to point that out. I also had a couple engineering questions. The drive aisles need to be widened to 26 feec That's one of the conditions of approval. And it's really just one drive aisle that's affected. The rest of them are 26 feet. If the applicant were to simply designate one of the drive aisles as narrower, 22 foot wide as a one way, would that solve their problem? Sweidan: As to the specifications, even if it's one way it has to be 26. Saam: Actually no. We didn't talk about that before the meeting. No, if it's one way, Sharmin and I discussed it actually before the meeting, it could go down to I believe, is it 20? Saam: If it's 90 degree angle parking. It depends on the angle of the parking. I think we may have offered some other suggestions. If they go down to a 45 degree angle, then a one way drive aisle width could be 13 ½ feet I believe in wiclth~ Kind: So perhaps the condition should be restated that it needs to comply, with city ordinance and work with staff. Saam: Sure. It doesn't have to be 26. The way they'show it with 90 de 'gree parking, it does have to be- 26 but sure, it just has to comply with code. - Kind: And my other concern was, if they did just simply widen that, it seems reasonable to me that they would probably lose some parking spots, and then they would be below what's required so it's good I think to give them some alternatives. Okay, and then signage. No U Turn I think is a good idea. Another one that I think, that will be'needed is one way sign posted at the exit on Dell Road. Saam: Good point, yep. We'll do that. Kind: Put that on your little list, to do list. I'm assuming that's the City's responsibility7 Saam: Yes. We usually do that. Our street maintenance crews do that. Kind: And then Sharmin, the discussion about the natural gas lines, you did not have a condition for that? Do you think that that would.be wise to include that as a condition? AIJaff: Correct_ We do intend to work with both the applicant and lVFmnegasco. Kind: That's it. Blackowiak: Bruce, questions? 12 Planning Commission Meeting - October 2, 2001 Feik:. I had two. That are left I should say. On page 9, at the bottom of the page, item (e) where we talk about that, you will need a 100% screening provided 5 feetabove the adjacent parking lot. I'm assu_rning that was addressed in item 3 of the recommendations? Where we talk about the 3. A1Jaff: Yes, correct. Feik: So we're not requiring 5 foot benu, we're only requiring 3 to 4 feet? How do we reconcile those two? A1-Jaff: If you combine the landscaping with the berm you should be able to a~hieve, I t~nk that's what our intent is. Feilc So when we say 100% screening, if they use shrubs. A1J~ff: Trees. Feik: That the leaves go off in the winter time and it's still, it doesn't provide screening in the winter time, that's still 100%? I'm trying to figure out how you reconcile the term 100%. That's pretty emphatic. A1-Jaff: If you look at the landscape plan...is true along Highway 5. Feilc And you're comfortable with it's size initially of these trees will satisfy your requirements that it's not in 20 years we'll get that 100% screening. It's today. Al-laff: The shrubs in addition to the berm will give you the required.he!ght. Feik: Okay. The only other quick question I had was, we were very specific regarding the SAC and WAC charges in here but we're not specific at all regarding the park or the trail dedication fees I think it is. Have you gone over the fees with the applicant and is he comfortable with that amount? It's not specific in here but yet everything else is. A1-Jaff: I haven't gone. Aanenson: Typically park and trail fees are paid with subdivision. So they may have been all paid. We'll check on that. Generally they're partially pay with the subdivision, the'remaining with the buildings on that so. Feilc So they may not even be applicable? Aanenson: Correct. We'll have to verify that. Feik: Alright. I was just curious because you break. Aanenson: We can check to make sure when it goes to City Council that if there's fees. Feik: It's just that we were very specific on the other charges. I wanted the applicant to be fully aware that there were fees, how much they were and that they were comfortable prior to going to City Council. Thanks. 13 Planning Commission Meeting - October 2, 2001 Blackowiak: Okay. I just have one question, and it's son of a general question. When it talks about, as a condition for approval for this application the applicant must officially withdraw the previously . approved site plan. Why doesn't this happen automatically? In other words, you know a year after i994, 1995. Aanenson: The conditional use does. If ~'s no action within One year the conditional use does expire. The site plan didn't so just to clarify, in case there's anything out there. Blackowiak: Okay, so it is then, they don't withdraw the site plan, hey just withdraw the conditional use pemfi, t? Aanenson: Other way around. Blackowiak: Okay, I'm sorry. Help me. Aanenson: The conditional use automatically expires if there's no substantial a~don. The site plan ams forever. It was not recorded but just for clarity, just to make sure we wanted to put that in there as a motion. Blackowiak: Okay. So I understand. I just wanted to make sure with that, Okay, so that was it for me. Would the applicant or their designee like to make a presentation? If so, please come up. State your name and address for the record. Steve Michals: Planning Commissioners, members of staff. My name is Steve Michals of Mount Properties and my partner, Bob Solfelt is here. Blackowiak: Excuse me, could I just speak to you, the mic's right over there. So we eau hear you and get it on the official record. Steve Michals: My name's Steve Mich~ls of Mount Properties. I have my partner here, Bob Solfelt here to certainly answer any questions. I think the presentation has been very clear and concise. The only comment I'd have is sheet AS-1 talks about trash and we propose to have the trash inside the building. There's a garage service door ~ so outside screening should not he an issue. Other than that we're available for any questions. Bl~ckowiak: Okay commissioners. Questions of the applicant. Feilc Just one quick one. Fm sure Uli was going to ask it but I'H get it first The landscaping plan with the additional trees, you're pretty comfortable with the trees and shrubs that's being requested of you? Steve Michals: Yes. Feilc Okay, thank you. That's it. Blackowiak: Good. Deb. Kind: My EFIS question. Do you agree that stucco is a more durable material compared to EFIS? 14 Planning Commission Meeting - October 2, 2001 Steve Michals: Our company has used both of those products extensively. We enjoy our buildings. We feel they've got a lot of style and character to them. We've done a number of configurations with these similar colors in Eden Prairie. We've done both stucco and EFIS. We think both are good products. They're put on by reputable contractors. Brick can fail as quickly as any of the products you've mentioned. We like the colin- variation. Architectural fenestrations you can put on with both stucco and EFIS and we're very comfortable with that product. Our experience has been that it's a great product. Provides a lot of different character, shading and can do far more with that component than you can with brick or we still use brick accenting at columns. We're using some natural stone around our entries so we like the variation of actually probably 4 products on this particular building. Kind: Ithink it's a very attractive building. That's all. Blackowialc Okay. Uli, do you have any questions of the applicant? Sacchet: No, thank you. Blackowialc LuAnn7 Sidney: My goodness. Blackowiak: You noticed I moved on quickly. Sidney: A couple questions. I guess the first thing I have on my list here is signs. Do you have any special plans for that comer on 5 and Dell? Steve Michals: We'd like to certainly stay within city code. Typically we have a monument sign. Generally 8 by 10 meeting the square footage of the code requirements. And then also individual signage on the building for the corporation that would be at that property. We'd like the buildings to be successful, as I'm sure you do too and signage is very important for identification for those companies. So we will have both locations and certainly be within the city requirements. Sidney: And if we have flowers on one side, maybe we should have flowers on the other side too. Anyway, just to jazz up the comer. Steve Michals: We do provide a lot of annual flowers at our properties. Sidney: Okay. And then lighting. I guess we're still waiting for a detailed sign plan. One concern I do have with that, if you have lighting fixtures on the building, that they not be visible or interfere or shine directly across the street into the properties in Eden Prairie. So I presume there would be downcast lights and not these...fixtures or whatever they are. I believe that's city code now? Aanenson: Yes. They did submit a photometrics plan so. Sidney: Okay. Okay, that's ail I had for now. Blackowiak: Rich, any questions? Slagle: Just one question. So the staff has not approached you yet on this 20 by 20 Welcome to Chanhassen on that comer? 15 Planning Commission Meeting - October 2, 2001 Steve Michals: That was a surprise when we purchased the site, yes. Slagle: No questions. Blackowiak Okay. And I don't have any questions of the applicant either. Would Mr. Soffelt like to make any comments tonight? No? Okay. Alrighty. Well this item is open for a public hearing so anybody who would like to comment on this item please come to the microphone and ~st_e your name and address for the record. Hung Trinh: My name is Hung Trinh. I live at 18274 Coneflower Lane, Which is on the Eden Prairie side. Kind of worried about this. My concern is that the building there and access through Dell Road and stuff, it's going to create a lot of traffic at that intersection where you guys are talking about the U turn and stuff because a lot of people in that association leave at that point or they go south of that point and then head up north to go back out to Highway 5. So that's going to cause a lot of. Aan~: Can I ask you a question? Are they taking a U turn coming out? Hung Trinh: Yes. And if there's a company there and there's traffic coming in from Highway 5, you take that left turn into the company and there's going to be a lot of mfffic lined up there and it' s hard to get out of that association and that's the only way out so. Blackowiak: Thank you. Hoa Trinh: I'm Hoa Trinh and I live at the same address. Again traffic is a big concern just because we do have that many...and we do get gomebody coming in and out at that 77~ Street from Dell Road plus we have our association in the adjoining townhome association members also coming out on that road making U turns or left turns onto Dell going south and then going east and west on 5. Plus we have people coming to the other industrial sites there, the companies the~ so I'm just thinking even with the U turn, No U Turn sign there that that might be also a problem. I can see in the morning, it's bad there just because you have so many cars going so many different directions. Semi-m~cks and things like that and that's a bi~ concern of mine having two entrances coming in and out of the building, both on Dell Road and on 77'. Blackowiak: Okay, thank you. I have a question for you. Has your association or have you talked about traffic at all and they offered any suggestions or? I'm just curious as, you know from the Eden Prairie perspective, has that ever been talked about before in terms of making the U turn. You know going north on Dell to actually get south on Dell. Hoa Trinh: No I haven't...the association so we haven't heard anything from any members of that association and I'm not aware about the condo association... Blackowiak: Alright, thanks. Slagle: Yeah Alison. I apologize for not remembering but will the frontage road that goes in front of Banta, will that connect to your place or could it connect or does it nm smack into where you want your building? 16 Planning Commission Meeting- October 2, 2001 Aanenson: We made a condition that it not connect for that specific reason. We didn't want people cutting through from Banta. They continue to go back down to West 78~ for thitt specific reason. The intent of the access for this property and the property, when these two lots that were subdivided, they're the only two getting access off of Dell. We want those to go back to West 78~ Street. Otherwise you'd really have a congestion problem there. Slagle: But wouldn't the Banta folks, if they want to go east on 5, I don't think they drive ail the way west on West 78t~. I think they'd go up to get to West 77z, take a right. Take a right on South Dell and then take a left on 5. So what I guess I'm just wondering is if you've got folks coming to your building, or any of the buildings reaily around that area that are coming from the west, say Victoria, Chanhassen, whatever, they might have the opportunity to exit and come down the frontage road versus taking a left to go north on Dell and then not being able to take the U mm going further going to the railroad tracks but maybe even... Blackowiak: No, 77~ is before the railroad. Slagle: Okay, I'm sorry 77~. 77t~. Bob Solfelt: They can come off of 101 at the same point that they come off for that frontage road. And they travel west on 77 all the way to the entrance. So they would come the exact same way. They do not have to get on 5 and travel west to Dell Road. Slagle: But they have to exit onto 101. Bob Solfelt: Yeah, same as they do to the frontage road. Slagle: Okay, understand. Aanensom I think what I hear Rich saying is..'.go back ail the'way down and take... Saam: Kate, was that looked at in that previous submittal? I thought that's why we wanted to present that here because you had seen that as a problem potentiaily. Aanenson: Right, and we can pull that back out but that was the discussion that came up with the Kinder Care proposai of the cut through traffic with the restricted turn movement. That was a decision that was made at that time. But that's something certainly we can revisit and point out to the City Council those issues and I think even as it' s pointed out, Eden Prairie, one of their access points or another aitematives which give them some other relief from that point because it sounds like the congesfion's at West 77~. At the terminus of that median. So we can look at that. See what other relief or they would have.., sign for the residentiai. Slagle: It's just a thought, I mean. Aanenson: It is. And the other way to look at it is, is look at some of the traffic management techniques at what times people are starting and peak hours and that sort of thing. If they're off. I'm not sure what type of business use this would be. If it's 8:00. Slagle: No drive thru's though, right? 17 Planning Commission Meeting - October 2, 2001 Aanenson: No drive thru's. Blackowiak: Okay. Public hearing's still open. If there's anybody else who'd like to comment on this item, please come forward. Seeing no one I will close the public hearing. Commissioners,-it's time for comments. Rich, why don't you. Slagle: I think it' s great. I think it' s a beaufihfl building. In some respects I hope we don't screen it too much. So other than the traffic concern, that's it. Blackowialc Okay, LuAnn. Sidney: Very attractive building and I guess major topic has been traffic which is a pretty big concern I hope it's looked at. B kow Okay, Sacchet: I don't have any big issue with this. I'm a little bit at a loss what could be done to improve the traffic situation. I think it's a valid concern and personally I also think it would be nice to have something like Welcome to Chanhassen. It doesn't have to be a huge thing but that is where Chanhassen starts, but that's not our discussion topic. Slagle: Maybe in lieu of the park and rec fees, if there are any. Blackowialc Deb, any comments? Kind: I think I kind of commented when Imas questioning but, I think Ws a nice addition to Chanhassen. I don't have really any issues. A couple little nits to add to the condifion~ but I think you'll be'satisfied Blackowiak: Thanks. Bruce. Feiic I have no concerns other than those already expressed. Blackowiak: Okay, yeah and I agree. I think it's a very nice project. I think it will be a nice addition to that corner. It's kind of needed something I think for a few years. My big concern again is the lraffic and the U turn possibilities or actualities on that Dell Road. And I don't know what we can do or what the City of FAen Prairie can do but maybe before this goes to City Council you can contact somebody at the City of Eden Prairie and just maybe brainstorm and try to get some ideas about what we can do to look at mitigating some of the traffic problems and the U turn issue specifically and maybe the possibility of signalizing West 77~. I mean I hate to say that but it might be there. Sweidan': Could I add a suggestion to that, maybe that you know an idea7 Blackowiak: Sure. Sweidan: Inste~ of having it like right-in/fight-out, you could have it just right-out. Saarn: Just limit it to a right-om. 18 Planning Commission Meeting - October 2, 2001 Sweidan: So that we can prevent from the people who are coming... Blackowiak: Ahhh. That's why we pay you the big money. Good, I like that. That's good. Okay. Saam: Something to consider. Blackowiak: Yeah, defmiufly. Well that and Eden Prairie, whatever we have to do to work it out but try to prevent or at least discourage the U tums or the additional U tums coming off of Dell. Slagle: What would be, and if I can ask the applicant, what would the entry aesthetics look like if most of your traffic would come from the north? On that side? Bob Solfelt: Here's a color site plan. Our preference would be to have a right-in/fight-out on the property. We'll have a Dell Road address. There are two lots at this intersection and there will be another building to the north of this I presume. It may end up being 100% parking for Banta but I think it would be reasonable to have a right-in/right-out at the property because there will be people coming from the north. Blackowiak: Well those are just some thoughts and I think that between now and the City Council meeting the staff can at least explore some of the options that we have and so that when it goes to City Council they can have a discussion of what's going to be best for everybody concerned. Bob Solfelt: Okay, but I would not be comfortable with a restriction on that in your conditions. Blackowiak: I think our direction will be that staff explore traffic calming or traffic control options and just report back to City Council. I don't foresee a condition Deb. Kind: No. Don't worry. Blackowiak: Alright, with that I'd like a motion please. Kind: I move, what do I move? I move the Planning Commission recommends approval of Site Plan Review g01-12 as shown on the site plan dated August 31, 2001 subject to the following conditions 1 through 21 with the following changes. Number 12 should be reworded to say, applicant shall work with staff to revise the parking and drive aisle widths to comply with city ordinance. Add a number 22 that says, applicant shall work with staff and gas company to ensure berming and landscaping do not interfere with gas operations, yet still provide adequate screening. And then number 23. Before going to council staff shall work with the applicant to review traffic strategies. Sacchet: I second that. Blaekowialc Okay, there's been a motion and a second. Is there any discussion?' Sacchet: Yes Madam Chair. A few editorial aspects in these conditions. Condition 17, those should say revise the plans to comply. Not revised. Condition 19(d). Detailed occupancy retailed requirements. There's something garbled in there. Blackowiak: Omit retailed I believe. 19 Planning Commission Meeting - October 2, 2001 Sacchet: Omit retailed. Detailed occupancy requirements. Omit retailed. And then we have two conditions 20. I assume that will be m-numbered. That's just a few picky things. Kind: I accept those friendly amendments. Blackowiak: Deb I just have one too. When you talk about before council that the staff shall meet with the applicant. I also talked to the City of Eden Prairie. I really feel that that's an important part of it so that both cities can kind of work toggth~ to figure out what's going to happen since it affects both cities. Okay, there's been a motion and a second. Kind moved, Sacchet seconded tlmt the Plnnnlng Commission recommends npprovnl of Site Plan Review #01-12 ns shown on the site plan dnted Angnst 31, 2001 snbject to the following conditions: Z e 5~ 1 . The applicant must revise plans to include trash screening and the type of materials used to screen the trash enclosure. PLans must be submitted for staff review prior to City Council meeting. . The applicant shall inov. ase the quantity of plantings for parking lot and buffer yard landscaping to me~t minimum ordinance requirements. A revised landscape plan including the sizes and quantifies of plant materials shall be submitted to the city prior to City Council approval.' The applicant shall provide a mean~ berm with landscaping along the east, southeast, and south portion of the site, between the parking area, Dell Road, and Highway 5. The height of the berm shall be between 3 to 4 feet. The applicam shall also provide staff with a detailed cost estimate of landscaping to be used in calculating the refl. uired financial guarantees. These guarantees must be posted prior to building permit issuance. The applicant shall enter into a site plan development contract with the city and provide the necessary financial securities. trLre Marshal conditions: A fire hydrant needs to be added off the northeast comer of the building on the island at the main entrance. 1997 Minnesota Uniform Fh'e Code Section 903.4.2. bo A post indicator valve needs to be located on the waterline coming into the building serving the fire sprinkler system. The post indicator valve must have tamer protection. Chanhassen F'u-e Depaxtment/F'lre Prevention Division Policy g40-1995. 1999 NFPA 13 Section 3-8.1.1. The property owner shah agree to .release the existing site plan and conditional use permit agreements associated with the Kinder Care building. Concurrent with the building permit, a detailed lighting plan meeting city standards shall be submitted. Submit storm sewer sizing design data for a 10 year, 24 hour storm event. Planning Commission Meeting - October 2, 2001 J 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Add the following City of Chanhassen Detail.Plate Nos. 5203, 5207, 5215, 5300, 5301 and 5302. Prior to building permit issuance, all plans must be signed by a professional civil engineer registered in the State of Minnesota. The site will be subject to a sanitary sewer connection charge for the installation of a sanitary service to the site. The 2001 connection charge for sanitary sewer is $4,144. The property is also subject to sanitary sewer and water hook-up charges. The 2001 trunk utility hook-up charges are $1,322 for unit for sanitary sewer and $1,723 per unit for water. The 2001 SAC charge is $1,225 per unit.. These charges are collected prior to the building permit issuance. The applicant shall work with staff to revise the parking and drive aisle widths to comply Revise the rock construction entrance to be 75 feet in length as per City of Chanhassen De~ Plate No. 5301. Any offsite grading will require temporary easements. A cross-access easement agreement is required over the shared portion of the driveway access. A driveway or cross-access easement for use of the access of off 77th Street West is required. The easement shall be dedicated in favor of Lots 1, 2 and 3, Block 1. The easement agreement shall be drafted and fried concurrently with a private maintenance agreement acceptable to the City. Provide the City with a copy of the Watershed District permit for the site. The minimum curb radius allowed for a commercial driveway access is 20 feet. Revise the plans to comply. Revise the plans to show the following: a. Show all existing and proposed easements. Length of storm sewer and watermain pipe lines. Add a storm sewer schedule. Add note "Any connection to existing manholes shall be core drilled". Building Official conditions: a. d. The building is required to have an automatic fire extinguishing system. The building plans must be prepared and signed by design professionals licensed in the State of Minnesota. The west wall of the building must be of one-hour fire-resistive construction as it is located less than 20 feet from the adjacent property line. Detailed occupancy requirements cannot be reviewed until complete plans are submitted. The Inspections Division will review the utility plan when plans are submitted for permit. The owner and/or their representatives shall meet with the Inspections Division as soon as possible to discuss plan review and permit procedures. Park and trail dedication fees to be collected per city ordinance. 21 Planning Commission Meeting - October 2, 2001 21. The applicant must obtain a sign permit prior to erecting any signage on site. Provide a detailed sign plan for review and approval. Signs must meet ordinance requirements. 22. All rooftop equipment shall be screened from views. 23. The applicant shall work with staff and gas company to ensure berming and landscaping do not interfere with gas operations, yet stm provide adequate screening. 24. Before going to council staff shall work with the applicant to review traffic strategies. All voted in favor and the motion carried unanimonnly 6 to 0. APPROVAL OF MIINUTF~: Uli Sacchet noted the minutes of the Planning Commission meeting doted September 18, 2001 as presented. ONGOING ITEMS. Aanenson: Thank you. Our next meeting will be the work session. I was hoping we could start at 5:00 because I do have a field trip planned and it gets dark early so we will end up at the Lake Susan Apartments, which we'll be actually touring the inside of those buildings. It did receive an award. I don't think we've gone into too many projects, but I do have a field trip that will probably take about an hour so if you can make it for that part of it, that'd be great. I know some of you it's harder to break away. But then we'll meet back here, have dinner and do the rest of our work session. We've talked about the Bluff Creek Overlay Dis~ct internally with staff. We've kind of reconciled how we're going to work through that and we want to explain that to you before'we start that process. We'll talk about what's going on with the environmental. Some of those things that they're working on, Lori and Jill. And then also we'll put together what we think the 2000 Work Program, what we're going to be working on. Get some feedback from the Planning Commission on what you'd like to see so I'm hoping to be done at the latest 8:00. You know so it's 3 hours fight there. So we start early and try to get done sooner. So if you. Blackowialc Given that, commissioners sounds like a very important one. Do we have yea's, nay's, where are we? Slagle: Is this for the 16a? Blackowiak: The 16~. Aanenson: Correct. Slagle: National Boss Day. Blackowialc So you're going to be a boss that day? Okay, LuAnn I'm hearing? Sidney: Well I'm wondering whether I'll be able to attend. 22 CITYOF CHANHA EN pO I~ I47 ~ ~m.e:o~ 55317 95Z93ZI~ 952.937.5739 952.93Z9152 952.934.2524 MF.~ORANDUM TO: Todd ~ City M~n~ '. FROM: DATE: T~x~aa $. Burgess, Public Works Director/City Engin~ . · Octob~ 17, 2001 SUB/: Call for Assessmmt Hearing for Dogwood Road Sanitary Sewer Impmv~nent- Work completed trader BC 7 & BC 8 Trunk Sanitary S~w~r Project No. 00-01 REQUESTED ACTION It is recommended that the City Council call the Assessment Hearing for the Dogwood Road Sanitary_ Sewer Improvement work done unde~ City Project No. 00-01 for November 13m, 2001. DISCUSSION · State statute req .uires an Assessment Hearing be held for all asses'seal pr0je~. The intention of the Assessment Hearing is to allow property owners an opportunity to contest the assessment amo~ Thi~ project was initiated due to failm~ of the City maintained mound system on Dogwood Road. Thiu system-serves three (3) homes loc~ on Dogwood Road. A larger project was originally considered, but determined to be non-feasible due g:'~m~'qpublic'~X}*O 1 ~ ' 1mff~10-22-01 ~ crrYOF .PO lhr147 . Minnesota 55317 952.93Z15~ 952.9J7.5739 952.937.9152 thdldi~S ~t Fee 952.934.2524 TO: .M~yor City Council FROM: DATE: October 4, 2001 SUB J: School District 276 Referendum Attached is an informational packet for the upcoming referendum for School District 276. A representative from the district will be present on Monday evening to give a summary of the referendum and answer any questions you may have. ~ of'~ A ~rou, in~ commun~ mit~ dean kkr.. aualit~ u'hnd, t a eharmi,~ dnumumm, d,.hi,,~ tm~vt and A.m,~f.I ~ A ~r~ ,I,e~ tn Ii,,,. ,,,,,,4, ,md g,,, Miflnetznh Public Schoois 15621 County Roed 101 Milmeto~ MN 55~45 (952) September 17, 2001 Dear Minnetonka School District Resident: Your School Board has decided to place two finance questions on the November 6 ballot. Each question is another reason for you to vote. As your representatives elected to govern the Minnetonka School District, we have carefully-reviewed the needs of our schools and the financial requirements to operate those schools effectively and efficiently. We made cost containment decisions earlier this year that utilized available resources and recognized .that insufficient revenues were available to operlate the existing programs and services. Accordingly, we reduced the fiscal year 2002 budget by $2.2 million. This was the fourth time in six years that such decisions had to be made. This year, we have received an increase in state financial support of just 0.7%, and next year it will be 2.2%. Costs are going up 4-5% per year. Further deep cuts in our programs, services and staffing will be required without action on our part. The Legislature and Governor decided to give sizable property tax reductions instead of aid to schools this year; however, they are also giving voters the authority to pass levies to support local schools. At a special meeting held September 14, we adopted a referendum package that will come before voters on Tuesday, November 6.' This package will consist of two levy referendum questions one asking voters to support increased funding for operating expenses and one asking voters m support increased funding for instructional equipment and technology. Passing both ballot questions will not change the fact that homeowners throughout the District will receive a property tax reduction. It will only change the amount of the reduction. Please review the attached table. A summary of the referendum proposal is also enclosed. Please check the backside of this letter to see how you can get more information about the referendum. We welcome your questions and hope you will get the facts to help you make an informed vote on November 6. Sincerely, The Minnetonka School Board Bob Quam, Chair Ph: 474-1847 Bill Slowter, Treasurer Ph: 931-0250 Bill Wenmark, Director Ph: 476-0015 Peggy Stefan, Vice Chair Ph: 470-0966 Jane Kennedy, Director Ph: 470-0292 Erin Adams, Clerk Ph: 380-1352 Perry Schwartz, Director Ph: 933-3272 Here's how you can learn more. Attend a Community Informaton Meeting about the referendum on any or all of the following dates. Tuesday, September 25 Monday, October 1 Monday, October 8 Tuesday, October 9 Thursday, October 11 Monday, October 15 7 p.m. 9a.m. 7 p.m. 7 p.m. Clear Springs Elementary School Groveland Elementary School lVmmew~hm Elementary Sehoo~ Scenic Heights Elementary School Deephaven Elementary School Excelsior Elementary School Call any School Board member or Superintendent Denni~ Peterson (phone numbers listed below) Call the We Listen Hotline at 401-5090 or send an e-mail to welisten @ minnetonka.k 12. mn .us Leave a voice mail message for School Board members by calling 401-5097 or send an e-mail to mtlm-sb@minneto~.kl2.mn.us Check the District's Web page for regular updates at www.minnetonka, kl2.mn.us Read your local newspapers and watch for future District mailings November 6, .2001 Referendum Some Important Points for Minnetonka Residents to Know Property Tax Relief- The 2001 Minnesota Legislature and the Governor developed a new plan for funding schools throughout the state starting during the 2001-02 school year. The plan provides that the state will pay for the "basic costs" of education in all districts. The state also assumed up to $415 per pupil in levies previously approved by lo~.al voters. Thus, substantial reductions in property taxes for houses throughout the state will occur in 2002 (see attached table). Modest Increase in Public Education Funding - The ''basic cost" of education included in the new formula fails to acknowledge the considerably higher cost to suburban and urban districts just to provide the same programs and services. Furthermore, the increases in state aid to suburban districts in 2001 and 2002 are very small (0.7% and 2.2% for Minnetonka). The logic offered by the Governor's staff has been that local voters must use their new authority to either pass a referendum to make up the shortfall or force their district to make additional budget restrictions. Legislature Increases Referendum Authority - The new financing plan provides authority for voters in each district to determine if they will use some of the substantial property tax reductions from the state to supplement the low amounts of state aid in 2001 and 2002. Metropolitan legislators worked hard to get this right for suburban communities in light of the very small increase in state aid. State Formula for Equipment Increased by only 4.6% since 1991-92 - Special funds for technology and instructional equipment have been available for several years based upon the authorization of local district voters. Because of the growing need to provide current technology for all students and the need to replace maps, globes and other basic instructional equipment, the Board is asking voters to increase the amount of the levy. Reclaim Operating Dollars to Reduce Class Sizes - Another important consideration with the "technology/instructional equipment" levy is that it will allow that fund to absorb the costs of technology support currently in the operating budget. These costs should be in ~e technology fund but there is not currently enough revenue to support them and they have been taken from operating funds. By making this readjustment, about $800,000 in the operating budget will be made available to reduce class sizes. Operating Referendum will Avoid Future Budget Shortfalls - A shortfall of $2.2 million in 2001 forced the elimination of programs, services and personnel. Those losses will not be reinstated with the small state aid increase. Another $1 million shortfall will occur in 2002 without the new levy. ( over ) Operating Levy will Increase Revenue by 4.7% - The ballot issue for the operating fired will provide taxes of $304 per pupil unit, which is about $2.7 million. That amount will not grow in future years 'unless the currently stable enrollment increases. Also, the issue will "sunset" thc current levy of $1,072 that would expire in 2005 and coordim~ thc expiration with the new levy in 2011. Passage of this levy will allow us to: ® 2. 3. 4. 5. Improve our schools Maintain current programs Avoid ~ deep cuts in 2002-03 Reduce class size in critical areas Provide a prudent budget reserve to ~ushion a projected shortfall for 2003-04 Teclmologyflnstructlonal Equipment Levy will Address Multiple Needs - The ballot issue for the technologyfmstmctional equipment fund is calculated differently, and it will provide for an increase of $2.5 million over the two current levies; however about $800,000 of that levy will be used for technology suptx~ now funded by the operating fund; thereby' relemaing that amount to be used to reduce class size. The levies set to expire in 2002 and 2006 will "sunset" early and be combined with the new levy to expire in 2011. Passage of this levy will allow us to: . 2. 3. 4. 5. Expand use of technology for learning and communi.'cating with parents Update instructional equipment, maps and globes Replace and upgrade existing technology throughout the ten years of the levy Support technology on an on-going basis Reduce class size (see next bullet) Community Survey Indicates Support of Issues - An eam~ve, random poll of Minnetonka voters in mid-August revealed that 66% support the need for the operating levy to only 24% who arc ogposed (10% undecided) and 53% suptxm thc need for thc teehnologyfmstructional equipment levy to 36% opposed (11% uadecidecl). Overall, 70% of those polled believe the district must maintain current technology equipment for students.- Modest Monthly Cost - The cost of the operating levy will be about $12.33 per month and the cost of thc technologyfmstructional equipment will be about $10.67 per month for the owner of a house with a 2001 assessed value of $200,000. These amounts will be more than off-set by the property tax reductions provided by the state. Strong Schools Support Property Values - A January 2001 survey of our community revealed that 87% of residents believe strong schools support ~ values. Many believe it is critical to keep schooh strong not only for students who attend them but for the strength of thc overall community and ~ values. City Of Chanlmsscn CJO Scott BoW. her 69O City Cen~ Dr PC}Box 147 Chnnhn.qs~l 1VIN 55317-9634 hhM,h,,Ih,,,llh,,Ihh,,Ih,,,IM,,Ihh,lh,,h,hl NOTICE OF SPECIAL ELECTION INDEPENDENT SCHOOL DISTRICT NO. 276 MINNETONKA, MINNESOTA Dear M~neton~ School District Properly Owner:. A special election has been called and will be held in c~njuuctiou ~ ~ N~ 6, 2001 ~ EI~ for Rm purposeofvotin~outwo~ Que,ilon#1 isanopematin~~usedtoFmam~sch0ol~ The levy increase setby the lcl~laturc is approved by votc~ ammal revenue will/ncrease by app~ ~7 an3]ion Rn'. Fiscal Year 02-03, an increase of4.7%. Informa~ on Qnestion itl is on tim reverie side of this lett~. Question #1: Operating Rm~mndum The board of lnde~ School District No. 276 (Minn~tonka) bas proposed to revok~ its cxisth~ refin'cndum authorization of $1,076.36 per resident marginal cost pupil unit and to replace that amtarriza~ with a new The proposed new mztborization will be in tl~ aznm~ of $1,376.20 ~ residn~ maxginsl cost pa~ mxit, whie~ ia an inc~ase of $303.84 Her resident tnnxgiml co~t. lmpil trait over tb~ aul~z'iza~n to be revoked. The property tzx portion of the proposed new authorization will requi~ an estimated ~ tax rote of appmzimal~ly .307655% of proposed new atttharizafion would be at~l/c~le for ten y~zs unless ~ revoked or rodin:ed ~ provided by law. The money ~ by the n~w referendum revemmc attthofizafion will be uned to finance school openfions. YES No. 276 be approved? BY VOTING "YES" ON THIS BALLOT QUES'HON, YOU ARE VOTING FOR A PROPERTY TAX INCREASE anuctpa do increase/decrease for typical classes of property wifhin fhe District are as follows: AUTHORrrY NEW ANNUAL 150,000 ~ ~ $358 S461 S103 200,000 Resi~ Homestead 477 615 138 300,000 Residm~ial H~ 716 923 207 400,000 Residential Hamem~l 955 1,231 276 S 500,000 Apaztmnlts 1,193 1,538 345 $ 700,000 Aparttnn~ 1,671 2,154 483 $1,000,000 Al~-tzma~ 2,387 3,077 690 $ 500,000 ~- Industzial 1,193 1.538 345 ' $1,000,000 ~ - Industrial 2386 3,076 690 S 1,500,000 ~ - ~ 3,579 4,614 1,035 The precincts for the City of Minnetonka will be R~ same as establislmt for'the ~'mt~ genend election. C..mnbimd polling locations for the balance offl~ District m ns follows: D~-phvcn Blemunt~ School: Cl=r Sprin~, ~ SchooU Orovcland Eicmenmy School: Excelsim Elenxamry School: Minnewu~ ~ School: Minnetonkl Middle School West: Deephaven Precincts I and 2 Eden Prairie Precincts 1, 2, and 5, Clmnhss~ Precinct 1 Woodlami ~ 1 Excelsior ~ 1, ~ ~ 1, and Shamwood Pmcinct 2 Orono ~ 2, ~ ~ 1, 3, ~,~4 4, Tonka Bay Precinct 1 ~ Precincts 5 and 6, Victmin ~ 1 thedate of said electio~ Avotm'zmz,trl:bereS/slm. ed m vote to be eli81'bk to vote Jntl~it e]~ Anunz~isl~d NOTICE OF SPECIAL ELECTION INDEPENDENT SCHOOL DISTRICT NO. 27§ MINNETONKA, MINNESOTA Question #2 is for ckssroom equipment and technology. The school board is seeki~ voter authorization to increase funds to replace and upgrade classroom equipment (maps, globes, microscopes, musical insuuments, kilns, shop equipment, etc.), to replace and upgrade technology equipment (current inventory of 2300 work stations plus peripheral support equipment), to increase the equipment and software available for ctt~room learnin~ and to fund from the levy the cost of technology support and maintenance. To synchronize the levy questio,~ and to reduce future referendums, the school board is also seekin8 to revoke the current down payment levies approved in 1992 and 1996 and place all fundin~ for technology and classroom equipment on thc same ex'p/ration schedule. Question//2: Down Payment Levy (Technology and Classroom Equipment); The board of Independent School District No. 276 (Minnetonka) has proposed to revoke its existing down payment levy authorizations approved by the voters in 1992 and 1996 and to replace those authorizations with a single new down payment levy authorization. The proposed new authorization will be in the amount of 8.11047% times the net tax capacity of the school district. The proposed new down payment levy will raise approximately $3,445,000 for taxes payable in 2002, the first year it is to be levied, which amount is approximately $2,520,000 more than the $925,762 that was raised by the revoked levy authorizations for taxes payable in 2001. The proposed new levy would be authorized for ten years and the total cost of the projects to be funded over that time period will be approximately $34,450,000. The money raised by the new down payment levy authorization will be used to cover the following project costs: · Expand Student Use of Technology for Learning · Update and Replace Instructional EqUipment · Replace and Update ~t Technology · Systen~ and Equipment Support The projects to be funded by the down payment levy have received a positive review and comment fi'om the Commissioner of Children, Families and Learning. YES NO Shall the school district's existing down payment levy authorizations be revoked and the new down payment levy authorization proposed by the board of Independent School District No. 276 be approved? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTINO FOR A PROPERTY TAX INCREASE. The anticipated annual dollar incressddecrease for typical class~ of property within the District are ~s follow~: ALrrHo~ NEW $ 150,000 Residential Homestead $39' $122 $ 200,000 Residential Homestead 52 162 $ 300,000 Residentinl Homestead 79 243 $ 400,000 Residential Homestead 105 324 $ 500,000 Apm'Unents 236 730 $ 700,000 Apartments 330 1,022 $1,000,000 Ap~ 471 1,460 $ 500,000 Comn~rcial. Industrial 242 $ 1,000,000 Commercial - Indus~ ~04 1,561 $1,$00,000 Commercial - Industrial 765 2,372 Dated thh 14th day of Septembe~ 2001. $82 110 165 220 494 692 989 5O8 1,058 1,607 BY ORDER OF THB SCHOOL BOARD Thonm H. Bet/e, Election Clerk Indcvendent School District No. 276 CITYOF CHANHA EN PO &oc147 ~ M'~ 55317 95.1937.1900 952.93Z5739 ~293Z91~ 9~9M.2524 MEMORANDUM TO: Todd C,-crha~ City Manager FROM: DATE: SUBJ': Teresa J. Burgess, Public Works Director/City Engin .~ October 15, 2001 Assessment Hearing for Century Boulevard ~d Project No. 97-1C Requested Action The Council is requested to hold the Assessment Hearing for Century Boulevard. Discussion The Project Consultant Enginee?, WSB, has prepared the final assessment roll for the above-referenced improvement project. The asses-~ments were calculated using the methodology outlined in the approved feasibility study. The overall project assessment amount has incre~ed by approximately 25% over the preliminary assessments estimated in the feasibility report. The increase is due to increased project costs. The City aha~ of the project is $89,643 for the extension of storm sewer form Highway 5 and for the.overaizing of the trunk wat~nxtaia ia Century Boulevmxl. Each of these costsprovide no direct benefit to .. the adjaoent properties. To date, no written objections have been received to the aforementioned assessment roll. The pwject engineer from WSB will be present at the assessment hearing to answer questions as necessary. Recommended Action At the close of the assessment hearing if there are no further relevant questions or issues which would require further investigation, it would be staff's recommendation that the final assessment roll dat~ October 2, 2001 for the Century Boulevard Project No. 97-1C be adopted at-a term of 8 years and an intereat rate of 8%. Attachments: 1. Assessment Roll 2. Assessment Notices c: Dave Hutton, WSB Shibani Khe~a, WSB Matt Saam, Project Engineer Chris Thibodeau-Feist, Accoum Clerk G:~pubLIC"L07-1c~aff~ ~ 10-22-01.doe Century Blvd Assessment Calculation October 2, 2001 WSB & Associates, Inc. Project Costs Actual Project Costs* Feasibility Estimates* Street/Storm/Sanitary $447,791 ** $ 354,100 Hwy 5 Storm $ 59,872 $ 41,700 Watennain $ 38~891 $ 39~900 Total Project Cost $ 546,554 $ 435,700 includes 30% indirect costs. ** estimated cost, includes $ 37,300 for street lighting to be installed by Xcel Energy Assessments Street/Sto~S~~ (100%) Watermain ($24/FF) · Hwy 5 Storm Sewer Total Costs Actual Project Costs Assessment City Share $447,791 $0 $ 9,120. $29,77I. $ 0 $59~872 $ 456,911 $89,643 Feasibility Estimates Assessment City Share $354,100 $0 $ 9,120 $30,780 $0 $41t700 $363,220 $72,480 Actual project costs are approximately 25% higher than the project costs outlined in the Feasibility Report. The cost difference is due to the amount of granular borrow needed for the project, which was not anticipated in the Feasibility Report. Per the Developer's request, assessments axe to be split between the two adjacent properties at an approximate 71% to 29% ratio as follows: Legal Description Assessment Outlot C, Arboreteum Business Park $324,407 2~a Addition Ouflot D, Arboreteum Business Park $132,504 Total $456,911 g'.~'&rPTMTI~ 1 od/1.tlfR I fltlOtl 1 ~ CITY OF CHANHASSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) ) SS. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly sworn, on oath deposes that she is and was on October 10, 2001, the duly qualified and acting Deputy Clerk of the City of Chanhassen~ Minnesota; that on said date she caused to be mailed a copy of the attached notice of Special , Assessment Notice to Property Owners for Improvement Project No. 97-1C to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those · . appearing as such by the records of the County Treasurer, Carver cdunty, Minnesota, and by other appropriate records. Subscribed and sworn to before me this ll-m day of (':,r_-k.,ko-e v" .2oo~. CITY OF CHANF_A~SEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPROVEMENT PROJECT NO. 97-1C The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 97-1C on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Century Boulevard from Trunk Highway 5 to approximately 750 feet south of Trunk Highway 5. The total amount of the proposed assessment is $456,911.00. Your assessment has been calculated in accordance with the City Council's policy as followsl Property Owner: Address: Parcel No.: Chaska Gatmvay Panners 3610 County. Road 101 Wayzata, kilN' 55391 25-0750090 The proposed assessment against your property is as described below: Street/Storm/Sar~itary: $129,859.00 Watermain: $2,645.00 Assessment may be paid in full without interest or other charges within thL.-W (30) days agcer the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota/, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding ofl~cer at the heating. All written objections to the assessment not received prior to or at the assessment hearing in the above intoner are waived, unless failure to object prior to or at the assessment hearing is due to a reasomble cause. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute Section .. §429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Special Assessmeat Notice hnprove~nent Project No. 97-1C Page 2 Kesid~ts who am 65 y~ars of age or oldm', or retired by reason ofpm'tnanent or total disability may apply to have payment of thc assessment defem'ed. The application shall be made to the City Clc'rk with{r, thirty (30) days after the adoption of the ass~ament roll by the City Council City staff will be avdlable betwc-en the hours of 8:00 AM and 4:30 PM w~kdays until the time of the public heating to ausw~ questions about the proposed asses,~rnents. You may also telc-phone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in inter~ rate, prepayment requirements or the amount of the adopted assessments fi'om those contained in this notice. T~ 3. Burgess Public Works ~/City Engineer City of Chanhassen, Minnesota CITY OF CHANHASSEN, MINNESOTA SPECIAL ASSESSM]ENT NOTICE IMPROVEME~ PROJECT NO. 9%1C The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 97-1C on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Century Boulevard from Trunk Highway 5 to approximately 750 feet south of Trunk Highway 5. The total amount of thc proposed assessment is $456,911.00. Your assessment has been calculated in accordance with thc City Council's policy as follows: Property Owner: Address: ,' ' Parcel No.: Chaska Gate~vay Partners 3610 County Road 101 Wayzata, MN 55391 25-0750090 The proposed assessment against your property is as described below: Street/Storm/Sanitary: $129,859.00 Watermain: 52,645.00 Assessment may be paid in full without interest or other charges within thirty (30) days after the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Mirmesota,' 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days al[er the assessment hearing date. ff you elect not to pay the full amount within th{try (30) days after the hearing date, the assessment will be spread over 8 years with the installrnents appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 p .ercent of the unpaid balance. The propds'ed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written ob]ectiQr~ signed by the affected property owner is filed, with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. '., All written objections to thc assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner msy appeal an assessment to the District Court pursusnt to Minnesota Stsmtc Section §429.081 by serving notice of the appeal upon the Mayor or City Clerk of thc City of - Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days der service Upon the Mayor or City Clerk. Special Assessment Notice lmprov~maent Project No. 97-1C Page 2 Residents who are 65 years of age or older, or retir~ by reason ofperman~ or total disability may apply to have payment of the assessment deferred. The application shall be m~d~ to the City Clerk within thirty (30) days after the adoption of the assessment roll by the City Council. City staffwill be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of tim public hearing to answer questiom about the proposal assessments. You may also t~lephone city staff at 952-937-1900. You will be not/fled by mail of any changes adopted by the City Council in interest rat~, prepayment requ/rements or the mount of the adopted assessments fi'om those contain~ in thia notice. Teresa J. Burgess Public Works Director/City Engineer City of Chanhass~ Mirmesota 5~ PO Box, 147 ~ Mi~aota 55317 Pl~ae 952.93Z19~ 952.93Z5739 952.93Z9152 952.934.2524 · wwmd. d~t. mn. tu Todd Gerhardt, City lvlanag~ FROM: DATE: T~u~,~sa J. Burgess, Public Works Director/City Engin~ · October 17, 2001 SUBJ: Assessment Hearing for Crestvigw C/rcle - Project No: 00-05 Requested Action The Council is requested to hold the assessment hearing for Crestview Circle. Discussion The project consul~aut en~neer, WSB,.has prepared the final assessment roll for the above-referenced improvement project The assessments were calculated using, thc methodology outlined in thc approved feasl'bility study. The overall project assessment .amount has in~ed by approximately 5% over the preliminary assessments estimated in the feasibility .r.~port:' .The.increase is due to increased project. costs. The City share ofthe project is $39,187.00 for costs outlined in the feasibility.report and the increased construction and engineering costs of:the project. .. ' .... :-..-- To date, no written objections have been received to the aforementioned' assessment roll. The project .engineer fi~m WSB will be present at the assessment hear/ng to ' answer questions as necessary. " Because of the increased City share of the project, slaffrecxnnm~nds against deferment of any assessments except for residents 65 and older, permanent and total disability, retirement, and ~ acm s~ms. Recommended Action At the close of the assessment hearing, if there are no further relevant questions or issues which would require fin~er investigation, it would be staff's recommendation that the final assessm~ roll dated October 1, 2001 for the Crestview Circle Project . No. 00-05 be adopted at a term of 8 years and an interost rate of 8%, Attaohments: 1. Assessment roll dated October 1, 2001. 2. Assessment notices to residents with artiest of marling. ¢: Dave Hutton, WSB Shibani Khera, WSB Chris Thibodeau-Feis~ Finane~ Dc'partment October 2, 2001 WSB & Associates, Inc. CRESTVIEW CIRCLE STREET AND UTILITY IMPROVEMENTS Assessment Roll Based on Feasibility Estimatez + 5 % October 1, 2001 Property Addre~g_.~-~ll Description 1941 Whitetail Ridge Court PlO Lot 1, Block 1 1950 Crestvlew Circle PlO Lot 1, Block 1 1930 Crestview Circle Lot 2, Block 1 1931 Crestview Circle Lot 3, Block 1 1951 Crestvlew Circle Lot 4, Block 1 PID # 1961 Crestvlew Circle Lot 5, Block 1 25-7500011 25-7500010 25-7500020 25-7500040 Sewer Assessment $0.00 $0.00 $0.00 $3,433.00 $3,433.00 Watermaln Assessment $0.00 $0.00 $0.00 Street Assessment Total Assessment $6~o~oo $1~,236.00 $13~.oo 1941 Crestvlew Circle 25-0032000 $3,433.00 $3,301.00 $6,502.00 $13,236.00 .7sooo5o $0.00 $9,903.00 $39,012.00 Totals $10,299.00 $~,~o2.oo $59,214.00 CITY OF C .I~~SSEN AFFIDAVIT OF MAILING NOTICE STATE OF MINNESOTA) )ss. COUNTY OF CARVER ) I, Karen J. Engelhardt, being first duly sworn, on oath deposes that she is and was on October 10, 2001, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a. copy of the attached notice of Special ! Assessment Notice to Property Owners for Improvement Project No. 00-05 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed tO all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records Of the County Treasurer, Carver County, Minnesota, and by- other appropriate records. Subscribed and ss//om to before me ~s II~ctay of~c. 'k:l~r- .2001. g:~g~mam~ffi~vit, doc CITY OF CHANHASSEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPROVEMENT PROJECT NO. 00-05 - The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those - properties along Crestview Circle from Galpin Boulevard to the cul-de-sac. The total amount of the proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address: Parcel No.: Steven & Sharon Hen'on 1941 Whitetail Ridge Court Excelsior, ~ 55331 25-7500011 The proposed assessment against your property is as described below: Roadway & Storm Improvements: $0.00 Water: $0.00 Sanitary: $0.00 Assessment may be paid in full without interest or other charges within thirty (30) days after the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the District Court pummnt to Minnesota Statute Section {}429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days af~ service upon the Mayor or City Clerk. Special Assessment Notice Improvement Project No. 00-05 Page 2 Residents who are 65 years of age or older, or retired by reason of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days after the adoption of the assessment roll by the City Council. City staffwill be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of the public hearing to answer questions about the proposed assessments. You may also .. telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in inten~ rate, prepayment requirements or the amount of the adopted assessments from those contained in this notice. Teresa J. Burgess Public Works Director/City Engineer City of Chanhassen, Mi,mesota CITY OF CHANI-IASSEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPROVEMENT PROJECT NO. 00-05 The City Council will hold a public heating to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chamber~ at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Crestview Circle from Galpin Boulevard to the cul-de-sac. The total amount of the proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property. Owner: Address: Parcel No.: Tory G. Walton & Camille S. Kaiche 1961 Crestview Circle Excelsior, MN 55331 25-7500050 The proposed assessment against your property is as described below: . . Roadway & Storm Improvements: $6,502.00 Water: $0.00 Sanitary: $0.00 Assessment may be paid in full without interest or other charges within thirty (30) days after the assessment heating date. These payments.may be made in person Or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box-147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days at~er the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 p~rcent of the unpaid balance. ~ · The proposed assessment roll is on file with the City Clerk. Written and oral objection~ to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Minnesot~ Statute Section §429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days af~ the adoption of the assessment and filing such notice with th~ District Court within ten (10) days ~er service upon the Mayor or City Clerk. Special Assessment Notice Improvement Project No. 00-05 Page 2 ' Residents who are 65 years of age or older, or retired by reason of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days after the adoption of the assessment roll by the City Council. City staff'will be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of the public hearing to an.~-wer questions about the proposed assessments. You may also telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments from those contained in this notice. Teresa 3'. Burgess Public Works Director/City Engineer City of Chanhassen, Minnesota ~:~ng~ubl~c~O-OF, spec~l ~.~mcnt nodce.doc CITY OF CHANHASSBN, MINNF.~OTA SPECIAL ASSESSMENT NOTICE IMPROVEMENT PROJECT NO. 00-05 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City.Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Crestview Circle from Galpin Boulevard to the cul-de-sac. The total amount of the proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address: Parcel No.: Mary Trippler 1931 Crestview Circle Excelsior, bfi-'q 55331 25-7500030 The proposed assessment agaimt your property is as described below: Roadway & Storm Improvements: $6,502.00 Water: $3,301.00 Sanitary: $3,433.00 Assessment may. be paid in full without interest or other charges within thirty (30) days after the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days at~er the heating date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may bc taken as to thc amount of any assessment adopted unless a written objectior~ signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to thc presiding officer at thc hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Mirmesota Statute Section {}429.081 by serving notice of the appeal upon thc Mayor or City Clerk of the City of Chanhassen within thirty (30) cla~ after the adoption of the assessment and filing such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Special Ass~ent Notice Trnprove~nent Project No. 00-05 Page 2 Residents who am/;5 years of age or older, or retired by reason of permanent or total disability may Spply to have payment of the assessment deferred The application shall be made to the City Clerk within thirty (30) days a/ter the adoption of the assessment roll by the City Council. City staffwill be available between the hours of 8:00 AM and 4:30 PM weekdays tmfil the time of the public hearing to answer questions about the proposed assessments. You may aho telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments from those contained in thi.~ notice. Teresa J. Burgess Public Works Director/City Engineer City of Chanhassen, Minnesota 8:~1i~:)--05~1 a.~e~'ent nofic~doc CITY OF CHANHASSEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPROVEMENT PROJECT NO. 00-05 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along CresWiew Circle fi.om Galpin Boulevard to the cul-de-sac. The total amount of the proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address: ,. Parcel No.: Kristen A. Struyk 1941 Crestview Circle Excelsior, ~ 5:5331 25-O032OO0 The proposed assessment against your property is as described below: Roadway & Storm Improvements: $6,502.00 Water: $3,301.00 Sanitary: $3,433.00 Assessment may be paid in full without interest or other charges within thirty (30) days after the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above mariner are waived, unless failure to object prior to or at the assessment heating is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Mirmesom Statute Section {}429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days a_~er service upon the Mayor or City Clerk. Special Assessment Notice Improvement Project No. 00-05 Pa~ 2 Residents who are 65 years of age-or older, or retired by r~s~ of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Cleric within thirty (30) days at, er the adoption of the assessment roll by the City Co,all. City staff~ be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of the public hearing to answer questions about the proposed assessments. You may also telephone city sta~ at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments fi'om those contained in this notice. Teresa J. Burgess Public Works Director/City Engineer City of Chanha~en, Minnesota notice, doc CITY OF CHANHASSEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPRO~~~ PROJECT NO. 00-05 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Crestview Circle from Galpin Boulevard to the cul-de-sac. The total amount of tM proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address: Parcel No.: Kristen A. Struyk 1941 Crest-view Circle Excelsior, NfiN 55331 25-7500040 The proposed assessment agairmt your property is as described below: Roadway & Storm Improvements: $6,502.00 Water: $3,301.00 Sanitary: $3,433.00 Assessment may be paid in full without interest or other charges within thirty (30) days after the assessment hearing date. These payments may'be made in person Or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. ! ' The proposed assessment roll is on fiie with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute Section {}429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Special A~essment Notice Improvement Project No. 00-05 Page 2 " Residents who are 65 years of age or older, or retix~ by reason of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days after the adoption of the asses-~ent roll by the City Council. City staff'will be available between the hours of S:00 AM and 4:30 PM weekdays until the time of the public hearing to answer questions about the proposed assessments. You may also telephone city staff at 952-937-1900. You will be notified by mail Of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments fi'om those contained in this notice. Teresa ~. Burgess Public Works Director/City En~neer City of Chanhass~ Minnesota ~n ~ublic~0-0~i~l sss~,snznt crrY OF CHANHASSEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPROVEMENT PROJECT NO. 00-05 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at (590 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Crestview Circle fi'om Galpin Boulevard to the cul-de-sac. The total amount of the proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address: Parcel No.: Wayne A. Schmidt Clarence E. & Lieva H. Schmidt 1930 Crestview Circle Excelsior, ~ 55331 25-7500020 The proposed assessment against your property is as described below: Roadway & Storm Improvements: $(5,502.00 Water: $0.00 Sanitary: $0.00 Assessment may be paid in full without interest or other charges'within thirty (30) days after the ' assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, M~esota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment heating date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written ob~ectior~ signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may apped an assessment to the District Court pursuant to Minuesota Statute Section §429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Special Assessmcnt Notice Improvcment Project No. 00-05 Page 2 Chanhasscn within thirty (30) days after the adoption of the asse. ssment and filing such notice with' the District Cotu't within tc~ (10) days after sa'vice upon the Mayor or City Clerk Rcsidcnts who are 65 years of age or older, or retired by mason of permanent or total disability may apply to have payment of the assessment defcn'ed. The application Shall be made to the City Clerk within thirty (30) days ~ the adoption of the assessment roll by the City Council. City staffwill be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of the public hearing to answer questions about the proposed assessments. You may also telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment ~equirements or the amount of the adopted assessments from those contained in this notica Teresa ~'. Burgess Public Works Director/City Engineer City of Chanhassen, Minnesota CITY OF CHANHASSBN, MINNESOTA SPECIAL ASSBSSMENT NOTICB IMPRO~~~ PROJECT NO. 00-05 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 00-05 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The area to be assessed includes those properties along Crestview Circle fi.om Galpin Boulevard to the cul-de-sac. The total amount of the proposed assessment is $59,214.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address' Parcel No.' Shawn & Cherd Engstrom 1950 Crestview Circle Excelsior, MN 55331 25-7500010 The proposed assessment against your property is as described below: Roadway & Storm Improvements: $6,502.00 Water: $0.00 Sanitary: $0.00 Assessment may be paid in full without interest or other charges within thirty (30) days a_~er the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment Will be spread over 8 years with the instalknents appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 pc;rcent of the unpaid balance. · The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above mauner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute Section §429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Special Assessment Notice Tmprovement Project No. 00-05 Page 2 Residents who are 65 years of age or older, or retired by reason ofpeamanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days af~ the adoption of the assessment mil by the City Council. City staffwill be available between the hours of 8:00 AM and 4:30 PM w~kdays until the time of the public hearing to answer questions about the proposed assessments. You may also telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments from those contained in this notice. Teresa J. Burgess Public Works Director/City Engineer City of Chanhassc'~, Minnesota CITYOF' TO: Todd Gerhardt, City Manager FROM: DATE: SUBS: Teresa $. Burgess, Public Works Director/City Engineer~,~ October 17, 2001 Assessment Hoaxing for Quinn Road - Project No. 01-02 Requested Action The Council is requested to hold the assessment hearing for Quinn Road. Discussion -.. The project consultant engine, WSB, has prepared the final a~sessment roll for the above-referenced improvement project. The assessments were calculated using the methodology outlined in the approved feasibility study. The overall project assessment amount has increased by appmx/mately 16.624% - over the preliminary assessments estimated in the feasibility report. The increase is due to increased project costs. The City share of the project is $7,385.00 for additional an additional sanitary manhole to correct the sewer pipe alignmenL fabric and 6" gravel Class 5 layer to restore the mad to its nomutl condition. To date, no written objections have be~m received'to'the aforementioned assessment roll. ltm project engineer'from WSB .will be presem~ at the assessment. hearing to answer questions as necessary. Recommended Action At the close of the assessment hearing, if thoro are no further relevant questions or issues which would require further investigation, it would be staff's recommendation that the final assessment roll dated Octobe~ 16, 2001 for the Quinn Road Project No. 01-02 be adopted at a term of 8 years and an interest rate of 8%. Attachments: 1. Assessment Roll dated October 16, 2001. 2. Assessment Notices with Affidavit of Mailing. ¢: Dave Hutton, WSB Shibani Khenh WSB Mahmoud Sweidan, En~neer Chris Thibodeau-Feist, Finance Department G.~N43~PUBLICV}I~~rt assemmnt 10-22.01.d~ Quinn Road Sanitary Improvement City Project No. 01-02 October 16, 2001 Final Assessment Ro.~~ 8990 Quinn Road Outlot A, Oakwood Estates 2nd Addition ~Road Total 25-5690030 25-0242200 · ',:.'8 .'sessment - $15,397.00 $13,759.00 $29t156.00 8:~'ng~public~O 1-02~'mal asscssracnt roll.doc CITY OF Ci~~ASSEN AFFIDAVIT OF MAII,ING NOTICE S~ATE OF MINNESOTA) COUNTY OF CARVEa ) I, Karen J'. Engelhardt, being first duly sworn, on oath deposes that she is and was on October 10, 2001, the duly qualified and acting Deputy Clerk of the City of Chanhassen, Minnesota; that on said date she caused to be mailed a copy of the attached notice of Special ! Assessment Notice to Property Owners for Improvement Project No. 01-02 to the persons named on attached Exhibit "A", by enclosing a copy of said notice in an envelope addressed to such owner, and depositing the envelopes addressed to all such owners in the United States mail with postage fully prepaid thereon; that the names and addresses of such owners were those appearing as such by the records of the County Treasurer, Carver County, Minnesota, and by other appropriate records. Subscribed and sworn to before me this Il'~ day of ~c]~o~- .2001. CITY OF CHANI-{ASSEN, MINNESOTA SPECIAL ASSESSMENT NOTICE IMPRO~~~ PROJECT NO. 01-02 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 01-02 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The properties to be assessed are 8990 Quinn Road and 8955 Quirm Road. The total amount of the proposed assessment is $29,156.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Address: Parcel No.: 8955 Qu~nn Road Chanhassen, ~ 55317-7623 25-0242200 The proposed'assessment against your property is as described below: Sanitary: $13,759.00 Assessment may be pa/d in full without interest or other charges within thirty. (30) days after the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered.' No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the a/fected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the heating. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute Section {}429.081 by serving notice of the appeal upon the Mayor or City Clerk Of the City of Chanhassen within thirty (30) days after the adoption of the assessment and filing such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Residents who are 65 years of age or older, or retired by reason of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days after the adoption of the assessment roll by the City Council. Special Assessment Notice hnpmvement Project No. 01-02 Page 2 City staff will be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of thc public h~aring to answer questions about the proposed assessments. 'You may also telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments from those contained in this notice. Teresa I. Burgess Public Works Director/City Engineer City of Chanhassen, Miuuesota ~:~ns~mblic~Ol~ ~ment notice, doc CITY OF C~SSBN, MINNESOTA SPECIAL ASSESSMENT NOTICE ~v[PROVEMENT PROJECT NO. 01-02 The City. Council will hold a public hearing to consider proposed assessments for Improvement Project No. 01-02 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The properties to be assessed are 8990 Quinn Road and 8955 Quinn Road. The total amount of the proposed assessment is $29,156.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Address: Parcel No.: 8955 Quinn Road Chanhassen, ~'~fih' 55317-7623 25-0242200 The proposed.assessment against your property, is as described below: Sanitary.: $13,759.00 Assessment may be paid in full Without interest Or other charges with/n thirty (30) days ~er the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chauhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years wkh the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment heating or presented to the presiding officer at the hearing. Al/written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment heating is due to a reasonable cause. An owner may appeal an assessment to the District Court pursuant to Minnesota Statute Section §429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days af~ the adoption of the assessment and fil~ng such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Residents who are 65 years of age or older, or retired by mason of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days after the adoption of the assessment roll by the City Council. Special Asseasment Notice Improvement Project No. 01-02 Page 2 City staffwill be available between the hours of 8:00 AM and 4:30 PM weekdays until the time of the public hearing to answer questions about the proposed sssessments. You may also telephone city staff' at 952-937-1900. You will be notified by marl of any changes adopted by the City Council in interest rate, prepayment reqtfirements or the amount of the adopted assessments-from those contained in this notice. Teresa ~'. Burgess Public Works Director/City Engineer City of Chanhasse~ M~nnesota o. CITY OF C~SBN, MINNESOTA SPECIAL ASSESSMENT NOTICE 5MPROVEMENT PRO/ECT NO. 01-02 The City Council will hold a public hearing to consider proposed assessments for Improvement Project No. 01-02 on Monday, October 22, 2001 at 7:00 PM in the City Council Chambers at 690 City Center Drive, Chanhassen, Minnesota. The properties to be assessed are 8990 Quinn Road and 8955 Quinn Road. The total amount of the proposed assessment is $29,156.00. Your assessment has been calculated in accordance with the City Council's policy as follows: Property Owner: Address: .. Parcel No.: Amy J. Schuette, et al ' 8990 Quinn Road P.O. Box 68 Chanhassen,/vhN' 55317-0068 25-5690030 The proposed assessment against your property is as described below: Sanitary: $15,397.00 Assessment may be paid in full without interest or other charges within thirty (30) days after the assessment hearing date. These payments may be made in person or may be mailed to Chanhassen City Hall, 690 City Center Drive, P.O. Box 147, Chanhassen, Minnesota, 55317, Attention: Treasurer. Please indicate the parcel number on your check. Partial prepayment of' the assessment is permitted during the 30 days after the assessment hearing date. If you elect not to pay the full amount within thirty (30) days after the hearing date, the assessment will be spread over 8 years with the installments appearing on your real estate taxes beginning next year. Interest will be included at the rate of 8 percent of the unpaid balance. The proposed assessment roll is on file with the City Clerk. Written and oral objections to the proposed .assessment by any property owner will be considered. No appeal may be taken as to the amount of any assessment adopted unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. All written objections to the assessment not received prior to or at the assessment hearing in the above manner are waived, unless failure to object prior to or at the assessment hearing is due to a reasonable cause. An owner may appeal an assessment to the DisU'ict Court pursuant to Minnesota Statute Section {}429.081 by serving notice of the appeal upon the Mayor or City Clerk of the City of Chanhassen within thirty (30) days afar the adoption of the assessment and filing such notice with the District Court within ten (10) days after service upon the Mayor or City Clerk. Special Ass~ent Notice Improvement Project No. 01-02 Page 2 Residents who ar~ 6:5 years of age or older, or retir~ by reason of permanent or total disability may apply to have payment of the assessment deferred. The application shall be made to the City Clerk within thirty (30) days ~ the adoption of the assessment roll by the City Council City smffwill be available between the hours of 8:00 AM and 4:30 PM webkclays until the time of the public hearing to answer questions about the proposed assessments. You may also telephone city staff at 952-937-1900. You will be notified by mail of any changes adopted by the City Council in interest rate, prepayment requirements or the amount of the adopted assessments from those contained in this notice. Teresa J. Burgess Public Works Director/City Engineer City of Chanhassen, Minnesota g:~ng~ubli¢~l ~sl u~srnmt Z Z~ CTrYOF 95233Z1900 95295Z5739 952.95Z9152 952.93,1.2524 TO: FROM: DATE: SUB J: Todd Gerhard~ City Manager Sharmin Al-$aff, Senior Planner Matt Saam, Project Engineer October 8, 2001 Amen~ts to Chapter 20 ,MANAGER'S COMMENTS: I support the Planning staff's recommendation that "no driveway side yard setbacks should be requirecC" ff we establish a setback requirement, we also will create numerous non- conforming situations throughout the community. For example, every boat, car, or RV that is currently parked in a paved side yard would become a non-conforming use. It would be an' administrative nightmare ff the city had to tell each individual homeowner that they Can no longer park their recreational vehicle in thdr aide yard. The intent of this ordinance is to regulate how many private .driveways. a single family home can have--not ff they can tJark their.boat in a paved. side yard. I strongly recommend that the City Council not include a paved driveway side yard setback When considering the number of driveways for residential use. .. BACKGROUND The city has been experiencing a proliferation of residents using accessory structures accessed by second driveways. This is resulting in lots with two driveways within residential low-density districts. These driveways are causing problems in some neighborhoods. Also, the issue of landlocked parcels which are able to gain access through cross ~s agreements remain uncontrolled under the current ordinan~. In order to give the city some discretion in denying such uses or approving them with conditions, staff is recommending the attached ordinance amendment be approved. One significant point that staff must clarify is that this amendment pertains to private driveways, which are defined in the ordinance as "Dr/veway means a private access from a street to an individual lot." The driveway in question serves a single home. This is not a private street which is defined as "Private street lOO~ OE~ u~nu~lUl~l o o '?_ ~ )loeq~s ~o~ OS mnm. u!u!~ Todd Gerhardt, City Manager October 8, 2001 Page 2 means a street serving as vehicular access to two (2) or more parcels of land which is not dedicated to the public but is owned by one (1) or more private parties." A driveway and a private street should not be confused as being the same. A driveway serves one home and is a permitted use. A private street serves up to four homes and is only permitted as a variance, under the subdivision ordinance. At the August 21, 2001 Planning Commission meeting, some issues were raised regarding the ordinance amendment. The Planning Commission tabled action on this amendment and directed staff to respond to them. They are as follows: a) "Code currently requires a 10' side yard setback for structures. A driveway is a structure. Why reduce it to 5'?" Answer: See Sec. 20-908 subpam. 5(e). Driveways are exempt from the structure setback requirement. Staff initially proposed a 5 foot setback on all driveways. A number of in-house discussions between the Planning and Engineering departments concluded that there will be greater ramifications if a setback was required on driveways 1) create nonconforming uses, 2) most homeown.e.rs pave a driveway along the side of their garage, within the side yard setback to park recreational vehicles, and 3) and approving a setback will create conflicts Within the city code. The city has some control over the location of driveways. There are utility and drainage easements that run along the interior parameter of a lot. These easements can be as narrow as 5 feet. If there are utilities within these easements, they'are typically wider. In order for a homeowner to pave over the easement, they must enter into an encroachment agreement. This allows the city to evaluate these driveways on individual basis. This has rarely created a problem in the past and we have always been able to work with homeowners to find agreeable solutions. The Planning Commission recommended a 10 foot setback. Staff is recommending no setback be required. b) "Code already requires a 10% maximum grade for a driveway." Answer: True. See Section 18-60 (e) Lots. This requirement is in the subdivision ordinance. Staff is amending the zoning ordinance to be able to regulate building permits. e) "No minimum widths are required? The fight-of-way is undefined, no minimum widths for a fight-of-way?" Answer: We've added a minimum width of 10' for driveways. We are not dealing with right-of- way widths for this ordinance. f) "If private driveways are to be used in Chanhassen, they should be excluded from RSF zoning...It is inappropriate to permit private driveways in RSF." Todd Gerhardt, City Manager October 8, 2001 Page 3 Answec. The intent of this proposed ordinance is to regulate private driveways used for every single family home. We cannot exclude private driveways from RSF zoning. It would simply deny homeowners access to their property. PLANNING COMMISSION UPDATE: On August 21,2001, the Planning Commission reviewed and tabled action on this item_ Some issues were raised regarding the difference between a private street and a private driveway. Staff clarified the difference and presented the ordinance amendment again to the Commission.- On September 18, 2001, the Planning Commission reviewed and approved this ordinance amendment unanimously. The Planning Commission required a 10 foot side yard setback on all private driveways. We need to remind the City Council that this ordinance amendment will ~ nonconforming uses in the city and conflicts within the City Code. We also must point out that home owners park their recreational vehicles within the side yard after extending their driveway to that area. Staff strongly recommends that there be no side yard setback required. PLANNING COMMISSION RECOMMF~NDATION(Ail shnd_ed_ iao_oo~,_oe ha~ b~_--_n added)' The Planning Commission recommended approval of the following amen~ts to Chapter 20: Section 1. Section 20-1122 of the Chanhassen City Code is hereby axnende.~ as follows: Sec. 25.!122. Access and Drive .~ays.. ........ ':The purpose ofthi, subsection is.. prq..'~..~.~' ~" _ . ~, driveway access points to public itmets sn'd.~".tO, i ._:.: ~,"' -" minimum driveway slope standards. Parking and loading spaces shall have proper access from a public fight-of-way. The number and width of access drives shall be located to minimize traffic congestion and a. Driveways shall be. s~tback-'at.i~.'..". !iO;~~ be in the driveway.. . .,ppm .ai i6 "- dliveways st U portion of the driveway wi '..th :b!~~~ .~. ~" approved by the City Enginee!'.. be at least 30 feet to the edge. o!.tli.e.. ~y~ Todd Gerhardt, City Manager October 8,2001 Page 4 For A-2, RSF~ and R-4 residential uses, the width of ~ driv .eway. aceess, sha!.! ..not eX_ .ce~.. 24 feet at the iSght .-of-way line. No portion of the right2of-way, may.be paved_ except'that portion Used for the driveway:..Inside'the, prope~.. '~line of. the. site,~. ~ ~aaximum driveway width shall not' exceed 36 feet.-The mini'mum drive.way.wid..th Shall.not 1se less than 10 feet. For all other uses, the width of the drix;eway access shall'-not exce~ 36 feetin wi_'dth' at the ri -0f-w y po on of except that portion'used for the driveway.' g. On'lots not m~eting the ~um width requirements at the i-ight~of-w~y line, the' driveway setback may be reduced subject to the following ~a:' 1. The driveway will not. interfere with any existing easement;. :.and 2. The location of'the driveway must be approved~y .the. city Engin. eet to ensure ithat it will not cause runoff onto adjacent properties. One dxi.'veway access is '.allowed from a single i~sidential lot::.to th~. street. A turnaround is re~q. uired on a driveway entering onto a' state"liighway,'co ~unty.' road or Collector'roadway as designated in the comprehensive plan, and onto city s .treets where this is deemed necessary by the city Engineer,. based on traffic co~unts,..s.ight distances, street grades,'or other relevant factors, ff a turnaround is-req' '.uirA~_ by the engineer, this requirement will be stai~l on the building permit~ Separate driveways serving Utility facilities are permitted. STAFF RF~COMMENDATION(Staff's Amendment to Planning Commi~ston's Recommendation-The difference between the two recommendations is the lanmmue that hs_s been struck thom, h) All shaded langual~e is the same as the Planning Commission's recommendation. Staff recommends the City Council approve the following amendments to Chapter 20: Section 1. Section 20-1122 of the Chanhassen City Code is hereby amended as follows: Sec. 20-1122. Access and Driveways. The purpose of this subsection is to provide minimum design criteria, ~ and slope.' Standards for vehicular use. The intent is to ,~a .... :.,,~ .......,:.u a,~: ..... a um:~, e~em~nt bS' ....aa:.,,, ~; reduce erosion by requiring a hard surface for all driveways;.t0 limit the number of driveway access points to public streets and to direct drainage toward the street via estab!ishtnent of minimum driveway slope standards. Parking and loading spaces shall have proper access from a public fight-of-way. The number and width of access drives shall be located to minimize traffic congestion and abnormal traffic hazard. All driveways shall meet the following criteria: · . o · bt Driveway grades shall be a minimum of 0.5% and a maximum grade Of 10%'at any'point in the driveway. Todd Gerhardt, City Manager October 8, 2001 Page 5 driveway portion of tl~ approved by the. city For A-2, RSF,' ana-R ' 24 feet at the fight-of. -way-~~~ - driwway width SI:mi!..n~'~~_ than 10 feet. · . . -: : · : ....'.:¥~. %Qr.%. . exert that pom.-on..u~ed.-:f~,_~~'~_' .~/. . . - g, A~FACHMENTS . 2. 3. 4. Illustration. Planning Commission Minutes dated August 21, 2001. Planning Commission Minutes dated Septemlx~ 18, 2001. Letter from Janet and Gerald Paulsen dated October 3, 2001. Planning Commission Meeting - August 21, 2001 Blackowiak: There's been a motion. Is there a second? Feik: I was not here for the long discussion you had in June so I'd feel...making a second. Blackowialc Well I can't second so it's up to you. You don't want to second this? Saechet: Motion doesn't fly, alright. Blaeknwiak: Okay then will you please withdraw your motion. Saeehet: I withdraw my motion. Blaeknwiak: Okay. I'll entertain another motion. Slagle: Motion to table this. I'll make a motion that we table the proposed Section 18-37, Exemptions until further information from staff. Further, help me out. Feik: That works. Slagle: Okay. Further information from staff. Blaekowiak: Okay. There's a motion. Is there a second? Feik: I'll second. Slagle moved, Feik seconded that the Planning Commission table action on the amendment to City Code Section 18-37, Exemptions unffi further information is received from staff. All voted in ' favor, except Sacchet who opposed, and the motion carried with a vote of 3 to 1. Blackowiak: And comments. Sacchet: I would have liked to pass this through. Blackowialc Okay. And I would like to make one comment as well. I will direct staff to respond in writing to the comments made by the Paulsen's and to attach that to our next packet when we see this again and also I want that attached to council's packet when it goes to council so they have a written copy of what's been happening this evening so, okay. PUBLIC HEARING: CONSIDER AMENDM'F~NT$ TO THE CITY CODE TO PERMIT ONLY ONE DRIVEWAY A_..C~S PER LOT. Sharmin AI-Jaff presented the staff report on this item. 18 Planning Commission Meeting - August 21, 2001 Blackowiak: Okay commissioners, do you have any questions of Feiic I've got a few. How often does this issue come up? Aanenson: Maybe I could address that too. It:s been an issue lately. We've'had a proliferation of people using accesso~ structures for other uses and the way they can get those is through an ~dditional driveway. That would curtail some of that. It's caused a lot of problems in some neighborhoods. Some bad feelings. So that was one of the criteria driving this. The other is as Sharmin indicated, the cross access agreement was, is a way to subdivide pmtna~. And this would make it a criteria that we have the ability to review so it would give some level of control for the city to review that. Feik: This would be applicable to any size residential lot though, whether it's rural-residential or otherwise? Aanenson: Right. We spent a lot of time trying to exempt what would and wouldn't work_ And as I indicated to you before we have a variance request for a very, very large acces~ sUucun~ and having a separate driveway makes it a lot easier. And those sometimes mm into commercial uses. Again those are big rubs for neighborhood uses. We have quite a few of those that we're working on trying to eliminate. So certainly if they want to come to the Planning Commission and say I .st0m my RV or whatever and it seems appropriate, it works well with the neighborhood, if the lot's large enough~ We try to develop some criteria that says gosh, if it's this big of a lot, it just became too difficult so we felt we'd leave it up to you as through the process to say, because it's a large enough lot that would work, depending on how the accessory structure, you got access to it. It seemed to make some sense. Blackowialc Any other questions right now7 No7 Rich. Slagle: Just a quick question. How do we define a utility facility? Al-.laff: We talked about that earlier. It would be. Aanenson: A cell tower. AIJaff:. Cell tower. $1agle: Okay. Water tower. Al-laff: Correct. Lift station~ Aanenson: Sometimes there are large utility boxes. We have some of those too. For example like Sprint or some of those have those accessed to at the tower locations. Slagle: So it'd the obvious ones that one would think? There's no way to get around that? Aanenson: Yeah. It's intended to be a public utility, yeal~ Slagle: Alright. 19 Planning Commission Meeting - August 21, 2001 Blaekowiak: Okay, Uli. Saeehet: Yeah I've got a few questions. In the cover to this, which is a very brief introduction, the background, you're talking about landlocked parcels and then the need that it needs a variance for this second driveway situation. Access, cross access agreement variance. And I understand a little better how the landlocked picture e'ome in, but the proposed language that you put in front of us for this ordinance doesn't really state variance per se. That's implied or? · , Al-$aff: Fll give you a different example. Our ordinance says front yard setback is 30 feet. Sacchet: And then if you want more or less. AI-Jaff: If you want less. It doesn't say if you want less you have to go before the Planning Commission to apply for a variance. Saeehet: That's a given, okay. Okay. Okay, that answers that question. I just want to make sure that we have this properly correlated. Another similar thing in the introductory paragraph that you're proposing, it talks about establishing the minimum driveway slope standards. I don't know where I ever looked it but I don't really see it talking about slope standards in the. A1-Jaff: It would be the 10% grade. Sacchet: It doesn't say that .... you sort of touched on it alreafly with the numbers we put ia there in terms of how wide can it be, or narrow. To not exceed 36 feet. Where does the 36 come from? '. AI-Jaff: Three car garage. Saechet: Three car garage and... Aanenson: And people parking RV's and boats and that's again code enforcement tends to be an increasing problem. Some people want to pave to get that. Sacchet: So if they have a 3 car garage they make it full width, that's basically 36 so that's where that com~ from? Aanenson: Yeah. Sacchet: Okay. And then we're talking about inside the property, like under clause (e) we're talking about access maximum and then also the inside width. Under clause (f) we don't talk about the inside limit. They can do whatever. A1Jaff: Sacchet: AIJaff: Please keep in mind that you always have to meet the 25% hard surface coverage. So we count that impervious surface clause would keep that in check? Absolutely. 2O Planning Commission Meeting - August 21, 2001 Sacchet: Okay. That answers that question. Now we're talking about the mininmm, or the mmdmum of how wide fl:w, se things can be. We don't feel there is a need to define a ~ because we figure that people, if they have a little car and they want a small driveway, I mean we basically trust people have some common sense. Is that where we're at? Which is good. I mean if we don't trust the people we might as well close shop. ALright. Could you define turn around? Is that, that probably is Saam question. Where it says turnaround is required in certain cases. I just want to make sure I understand what we mean by saying turnaround. Saam: Sure. Thank you commissioners. Turnaro~ acceptable turnaround area for such thin~ as if you're backing out of your driveway, just an area so you can turn around and pull back out. Similar situation, access for emergency vehicles. We require sufficient turnaround areas and shared driveways, things of that naun~ where a fire truck or some, thing may need to get to more than olle lot. So a - turnaround, just an acceptable area where a person doesn't have to back out 100 or 200 foot long driveway if you're, you know abutting a highway in a mrai setting. Aanenson: Maybe I could add to that too. If you look at the lots on Lake Lucy, they have tumarounds on the property so they're not backing out onto that collector street. They have shared driveways, they also have a turn area so they can make that turn movement on the ~ before coming out. That's a different type of turn. Turn about. Saam: That's a good point. It's a md:tic concern too..Like Kate said, you don't want to be backing'out onto a 50 mph collector roadway. Sacchet: I do understand the rationale. I just wonder how defined we are. Aanenson: Yeah, we have different examples. Saam: I think we do say in there we'll review it deemed necessary by the city engineer so we'll work with thac Sacchec ...basically you'll work with the resident, okay. Saam: Yep, let them come up with something and we'll review it. Sacchet: Okay. That's the questions I have for right now, thank you. Blackowialc Okay. I just have a couple questions. As I look through these conditions Sharmin or Kate,, I see that there are a couple that are a_ddressed elsewhere. 10% slope, I mean isn't that already in the code? I mean aren't there some of these items are in the code? Aanenson: Yes. Yes. Blackowiak: And why are we addressing them again? A1-Jaff: It's unde~ a private street and not private individual driveway. And these are standaxds that we already implement but we just wanted to...as part of the ordinance. Blackowiak: So you're saying then in what went before council last month, we talked about private driveways and private streets. 21 Planning Commission Meeting - August 21, 2001 AI-Jaff: The 10% grades that we have in our ordinance. Blackowiak: Are only private. A1-Jaff: I've only been able to find them under private streets. Saam: They're for driveways also. Blackowiak: I thought so. Saam_: There is one spot in the code where it says maximum driveway grade is 10%, and that's the only requirement which it specifies for driveways. We're trying to get all of the driveway requirements in one spot so you don't have to be flipping through the code, because that's what I have to do. I flag my code for all these different things. Well it'd be nice to just turn to this and see oh, it's got to be this wide. That's the maximum. This is the maximum slope. You know this is the setback from a comer. We're trying to get them all in one spot. We should probably strike that one if this is approved, remove the other one so we don't have redundance. Blackowiak: Okay, great. Thanks. Next question. We have no minimum driveway width and I know you just said that if a car wants a smaller driveway, that would be fine. However this just brought me back to what we said in our work session Kate where there was a house plan that came in without a front sidewalk because they were right at that 25% impervious. What if we have the same problem where we've got a house that's at their 25% impervious and they come and say well we're doing a 3 foot wide driveway to meet our impervious surface. That sounds pretty ridiculous. What can we do to fix that? I mean I think that there should be some son of minimum. Saam: Sure, sure. That's a good point. We could add a minimum. 12 foot wide, that's our standard lane width. That would be acceptable to me. Blackowiak: That would be like a single car garage? Saam: A single driveway. Blackowialc Okay, a single driveway, 12. I'm just saying that you know... Aanenson: That's fine, I agree with you. That is a good point. I'm not sure if 12 or 10. Blackowialc And I don't know what the number is but I'm just saying that. Aanenson: But I think that's a good point, we should put something in. Blackowialc And I only thought of it because of what you said before. Aanenson: But to calculate impervious surface, right. Someone said well I'm only going to do 8 foot. Most people don't do single car garages because, but right. Blackowialc But I think that we should have some sort of minimum in there. 22 Planning Commission Meeting - August 21, 2001 Aan~nson: Or neck it down at that drive. Blackowiak: Just a reasonable, you know a reasonable width so that cars can drive on it without going off the edge. Okay, and my final question has to do with what happens when you have a big landlocked parcel that you know is going to be subdivided in the future. Okay. We're talking about a single driveway and a second driveway is a variance. Have we thought that through? Are we comfortable doing that? Aanenson: Yes. Blackowiak: And what would happen to that lar~r parcel that.even, tually will be subdivided? It would just have to come in through, tell m~ the process. What would ha~? Slagle: 'Isn't ther~ one over by Westwood perhaps? That's going to be landlocked. Blackowiak: Well I think the parcel you're talking about. Slagle: I thought tl~r~ was one that was going to. BlackoMak: Not landlocked but. Aanenson: It has access onto a str~.t. Blackowiak: He has access but he wants the church to, fight. Saam: Addressing your question Madam Commissioner, if you have one single parc.~l say in a rural. - . setting right now and your question is alluding to well what happens when this developS? Is that correct? Blackowialc Correct, yes. Saam: Where you'll need multiple driveways. Well we'll re. quire platting at that point so we'll have separate lots. Multiple lots all with their individual driveway access. We'll have interior s~. Is that getting to your. Feik: Assuming they can get the. re. You could have wetlands. You could have other issues that you could not access a large lot behind an existing rural re. si~tial. Saam: Okay, yeah. I'm following you. So then we wouldn't have a plat, right? So we wouldn't have anotl~r lot. So you can't subdivide. Feik: Well you would have another lot. What you do is ther~'d be no access potentially other than going up this existing driveway. Aanenson: Right, and that's a variance criteria which w~ want to control. Feilc Is the minimum length on this private stxeet, driveway... Aanenson: For one home, no. Planning Commission Meeting - August 21,2001 Feik: A minimum length. So could they in your example you show. Aanenson: On length. Your house has to be set 30 feet from the street. Feik: What I'm saying is in your example where you show the private street here, is there a minimum length of that street from the time it leaves the curb to the'point where it can break off.. Could it break off within 5 feet of the curb them? I mean where does, how long does this private street need to be? Saam: Edge of the right-of-way. We'd want it to the edge of the right-of-way and then they can break it off. Feik: So they could break it off immediately once they get through the right-of-way easement? Feik: So it doesn't need to be. Saam: Provided there's sufficient turnaround, again like I spoke of before. That's something we'd look at. Blackowiak: Comfortable? Feik: No. Butthat's okay. Blackowiak: Alright tell you what, I'll open this up for a public hearing and we'll have time to comment later. This item is open for a public hearing so if anybody would like to comment on this issue please step to the podium, state your name and address for the record. Jerry Paulsen: Jerry Paulsen, 7305 Laredo Drive. We take tums. I'd like to question item (b). We're talking about a vertical profile of our driveway not exceeding 10%. As Matt brought up, a driveway can't exceed 10%. When I brought a plat up to Teresa here months ago, I said does this driveway now exceed 10% and she took the ruler and measured that much and she said yes. Is a vertical profile 150 feet of driveway and it can have 20% up here and 5% down here? Or is this ambiguous by saying, using the term vertical profile as opposed to just saying the driveway can't exceed that 10%. I guess that's just a question. It seems kind of strange to put this under, this whole thing about driveways under parking and loading. It' s kind of a hidden way back. More proper might be addressed under sla'eets and so forth I think. Thank you. Blackowiak: Thank you. Janet Paulsen: Janet Paulsen, 7305 Laredo Drive. As Jerry said, I think it's placed in the wrong spot in code. Private driveways have always been in 18-57 so why in parking and loading? Private driveway easement does provide access but it serves the same purpose as a street and has nothing to do with parking and loading. We're not really talking just about a driveway. We're talking about a driveway easement. It serves the same purpose as a private street. It's a duplication. So why do we need a duplication? It has less roles on it, has less width. That's why you can cram more into a smaller space. It's a danger to my neighborhood and I object. Second amendment proposed makes no mention of a variance. When you talked about private streets, you made sure that the word variance was put in there. It should be put in there. That's the only way we can be sure. There are no stated minimums. When we 24 Planning Commission Meeting - August 21, 2001 had the private driveway ordinance before 1990 and it changed again in '94, they had a ~. easement of 30 feet and it had on the common section of it, it had to be 20 feet wide. Nothing's said about that in this. And of course they finally addressed the setback. But again a private driveway allows a street to be going, essentially a street to be going pretty close to a person' s house~ If it' s a 10 foot setback that'd be 20 feet from your bedroom window. So why are we lowering the standards? This issue was almost discussed at the City Council meeting because I brought it up and I just wanted to show you. The planning department really didn't want to address private driveway easements at this meeting, as you can see. But they almost discussed except that Roger interf~. He changed the subject to just talk about a plain driveway. That' s not what we' re talking about Ithinkit'sre~yi .mpommttoma~the distinction. Reminds me of a movie video we saw recently called The Practice and it said lawyers never lie, tbey just use the truth judiciously to totally.confuse. Well that's what I think was done. I think you Should forbid private driveway easements. You've got private streets to provide an access to a landlocked lot. It has to be in a 30 foot easement and that protects ~y neighbors. They crowd private drive easements would crowd, and in 20 years they deteriora~ and who's going to keep them up? It's going to be a big mess in Chanhassen. A bad infraKalwture. A private street serves the same purpose, and by the way Lake ]Minnetonka, or ].Minne, tollka forbids private streets but they do have private driveway easements and they make the stipulation- You have to have 25 feet all around in order to put a home in there. We're ending up with a home 10 feet from our, it will be their back yard. 10 feet from our pwpetty line because of what happened with the Igel thing. I object to private driveways. Blackowi_alc Thank you. Debbie Lloyd: Debbie Lloyd, 7302 Laredo Drive. I can't tell if you can still see this. Blackowiak: I see Mau. Oh, yep we cam Debbie Lloyd: When Shannin pointed this out she pointed out, I mean this is essentially what we've talked about as a flag lot. And she called this the cross access ease~t. But essentially this driveway, as we're calling it tonight I guess, from the private street to this landlocked parcel, that is also a cross access easement. And that's what I tried so hard to point out at City Council and I think Rich, you might have gotten that. This is a cross access easement. The other thing about a driveway 5 feet from a property line. I just kind of drove around. I thought 5 feet fi-om a ~ line. Where cam I find that? I don't see that anywhere. Most people's driveways come offthe street into their garages. Their structure has a setback. It's not 5 feet. I appreciate that we're trying to clarify some of this but again I think more work needs to be done and I ask you to look at this with a fine tooth comb. Thank you. Blackowiaka Thank you. Come on up. We're not limiting you to 5 minutes. Debbie Lloyd: I forgot one thing. 5 feet from a property line. We talk about tree i .mpacts. Well a tree i .mpact zone I believe, correct me if I'm wrong, these numtxa's are starting to fade. I think the i .mpact zone on a tree is about 20 feet. Aanenson: It depends on the tree. Debbie Lloyd: Okay. But if you put a driveway 5 feet fi-oma property line, you're not affecting just your property. You are affecting the property next to you. You're affecting their tree line, and that was another environmental point I want to make. Thanks. Planning Commission Meeting - August 21, 2001 Blackowiak: Okay, thank you. Unless there are any more comments, I will close the public hearing. Staff, I'm just going to give you a chance to make any comments or clear up anything you'd like to right now before we commissioners make our comments. Aauenson: No comment. Blackowiak: Okay. Matt? Saam: I've got one. The driveway slope. I think, well Mr. Paulsen spoke to it I believe. Yeah, the way it's worded there in (b), we could change that. The driveway grade maybe shall not exceed 10% maximum slope. We're.just talking about the vertical rise. ff that was confusing to anybody. Feilc At any point or over the. Saam: No, that's overall. 10% max anywhere. It can't go 20% you know for 5 feet and then. Slagle: From beginning to end. Saam: 10% max anywhere. I guess we look at the contours between each one'and make sure it's not 10%. Sacchet: Basically no portion of the driveway will have more than 10%. Saam: Correct.- I guess unless you have any specific questions for me, they spoke about a lot of stuff but the driveway grade was the main one that I wrote down. Setback issue. Sharrnin and I talked about it_ From an engineering Standpoint our only concern was our easement. And the way we looked at it was, well we pave our streets and we have utilities under there so we would allow them to pave over an easement. If we have to go in there it will be tipped up but, so that was, and from an engineer standpoint, that was our issue with the setback. I really don't have any issue with it. Blackowiak: Thank you. Okay, commissioners. Time for comments. Feik: I've got a few. Blackowiak: Go right ahead. Feik: As long as you're up, by the way, is there currently a miniruum length that a driveway needs to be paved? Saam: A minimum length? Feilc I mean you've got in your item (c) you've got in areas outside the MUSA they must be 100 feet. What is the bac~und of that? Saarm We looked, we got information from a lot of different cities for this. About 10 different cities. Neighboring towns around the Minnesota River Valley. The 100 feet number, that could be decreased. Our point is, we don't want to have gravel driveways that could wash out into a drainage ditch and cause 26 Planning Commission Meeting - August 21, 2001 erosion problems. Plug up culverts, that sort of thing. So that's why we're seeing outside of the MUSA where typically that' s an agricultural setting, we' d like to see the first 100 feet off the roadway paved to minimize that washing out of the gravel, dirt, that sort of thing. I could go, if we want to minimiTe that, we could go with the edge of the right-of-way. It's got to be paved to the edge of the fight-of-way at least. Feik: Thank you. Continuing my comments. As it relates to locating this in the parking and loading space section. That's up to staff if they can manage it there, that's where it needs to be. I don't have any concern with where this is located. I do have a concern with how this will be enforced in a rural residential area wherein someone might have bought a number of acres years ago. At this point would like to subdivide their 10 acres or whatever they've got left and would like to get some additional access to the areas in the back without giving up their frontage or that may be constrained by wetlands or trees or other things. So I had a concern how this would be construed in the rural residential areas. I'm not sure it's really appropriate. Aanenson: Okay, can I address that? This is going in Chapter 20 because it's the standards for existing lots. This is checked when someone comes in for a building permit, this is where you check to make sure that the driveway's in the right spoc If someone's subdividing, that's Chapter 18. Those are the different standards. Feilc So this wouldn't be applicable to someone with a 10 acre lot that. Aanenson: If they're going to put 1 house on there, yeah. Feik.' Well no, he's got 1 house On the front 2 ½ acres. Aanenson: Then he goes through a subdivision, that's a different process. Feik: And he will be able to do a cross easement m get to the back? Aanenson: He would still need a variance if he needs a cross. Feik: But via a variance he could get a cross easement to get to the back. Aanenson: Correct. Correct. That's what this would require, yep. Feik: Okay. Then in that case, thank you for addressing that. I guess I do agree with one of the commenters that said, in a more urban area 5 foot setback on the side of a lot, considering we I think, the setback of a home is fairly short on the side. Aanenson: The problem with that is, that's where most people park their boats and their RV's. Feik: I understand. Aanenson: And when you have a 10 foot side yard setback, that's where we prefer that they be is on the side. Feik: Could we require screening though? Could we require them to put a fence up? If they're going to put this street in, or driveway or whatever anybody wants to call it, and I am a homeowner and my Planning Commission Meeting- August 21, 2001 neighbor wants to do this and I do not have, I'm not benefiting from this at all other than I'm going to have a driveway 5 feet from my shrub line and my swing set in the back yard, could we require them to put a fence up along? Aanenson: You're saying if someone wants to go closer than 5 feet to put their camper. Feilc No, at 5 feet. You've got 5 feet in there, right? Aanenson: No, we took that out. Feik: So what is the? Aanenson: There is none. There is none right now. There are situations where people have side loaded garage that back right close to the property line. Within 3 feet, 5 feet on side loaded garages. Or people that park their campers or. Feik: I guess I'm more interested in addressing it in that if we were doing this to approve, in your example of another dwelling in the back, that I don't think it would be unreasonable to require, to develop some sort of a fencing semen. Aanenson: Right, and that would require a variance. When they come in for a variance you can attach whatever condition you deem reasonable to mitigate that impact. That would be one... Feik: So this really has nothing to do with the flag lots anymore then? Aanenson: No. Feik: Never mind. Blackowiak: Yeah I was going to say, this is not. This picture back here, I guess refer to the upper left hand comer lot, that is not a flag lot. Feik: It's confusing. Blackowiak: It is a landlocked pan:el with a cross access agreement. Flag lot would actually own... Feik: But we're splitting hairs here as it relates to the neighbor who's next to this sees no difference between a landlocked lot and a flag lot. Blackowialc Right. Feik: In their minds it's the same thing. Aanenson: Right, and that's why we're adding the thing that would be require the variance to meet that. So then you could attach, put a condition in. If you wanted landscaping or fencing, whatever. Or greater setback. Feilc Okay, thank you. 28 Planning Commission 1Vlee~g - August 21, 2001 Blackowialc Okay. Rich. Slagle: I have to say this. I'm getting really confused. And it's getting to the point where, how should I say this. I really want to ask for help on this. And let me preface it by saying, you guys do an awesome job. Day in and day out, you know that I feel thi~ way. These folks back he~ who I don't know other than seeing them here, seem to have good point. Seem to have a passion about this area, and I commend them for that. I get frustrated when I see comments being rrmtle by some of us, the staff, other guests and" then in the back shaking their head no, like it can't, it's not in there. It can't be, whatever. Fmjust wondering is it, you know just an observer sort of, how can two groups have such different ideas about what is being said. So my request is this, can you guys get together and talk about these thin~? Get Roger involved if there's questions about his interpretations of. what. you think it should say or you guys think it should say, and I only would ask this in this case because these folks are here all the time. If it was just someone who came offthe street and threw out a comment, I wouldn't say it. But I just don't want to be listening to a lot of this anymore, just because Fm getting confused. Every day. Aanenson: In every code amen~t I guess we could deliberate with them. Slagle: Well as an example, Roger in the notes throws out well wouldn't you, we wouldn't want everyone to go through the process of getting I hope a variance for every single family driveway in town. It seems to me a very good point. Yeah, I mean but I'm j~t wondering from your point, does that make sense? I mean is that a laborious, bureaucratic thing. Alqa~. That is exactly what we're talking about. Slagle: okay, then what's wrong with that? You know I want to be like th'is mediator but what's wrong with that comment which seems to make sense? Al-Safe. We're talking about individual driveways. One person using that one driveway accessing their home off of the street. Slagle: Correct, and are you asking, if I can interject, you're asking, or suggesting we put a variance clause in there to protect the citizens. Aanenson: So people can't put 2 driveways on 1 lot without a variance. Slagle: Is that okay? Aanensou: That's what we're trying to prevent. Saam: If I could add something Commissioner Slagle. We do have design criteria for private streets or driveways, whatever the. I'm sorry, whatever the correct verbiage is. We already have that. So this is, as Sharmin said, s~parate. Slagle: Okay. Then I'll just once again reiterate my request. Can ~ be some convening of a sit down session with the Paulsen's and Ms. Lloyd, just to address these as a courtesy to our citizens who are our clients, and just let's hopefully be done with what I consider to be some gaps in interpretation of what's going on. Is that fair Madam Chair to ask? Blackowiak: You can ask anything you like. 29 Planning Commission Meeting - August 21,2001 Slagle: Okay. I'mdone. Blackowiak: Uli, comments? Sacchet: Yeah, I have comments. Well first of ail I do want to again thank our permanent guests as we call them for ail their support in our work and unlike with the previous item that was before us where I said I had a little hard time correlating it, I do believe that, and I got the letter that relates this item. I didn't get the letter for the previous item from you and I do think your points relate very much to this item. And I think they should be looked at and put into the context. On the other hand, it really, I have to say that too, I sincerely regret to feel like there is some sort of an antagonism a little... (Taping of the Planning Commi~ion meeting ended at this point in the discussion.) Submitted by Kate Aanenson Community Development Director Prepared by Nann Opheim 30 CHA_NHASSEN PLANNING COMMLqSION REG~ MEETING SEPTEMBER 18, 2001 Chairwoman Blackowiak called the meeting to order at 7:00 p.m. MEMBERS PRF_~ENT: Rich Slagle, Uli Saccbet, LuAnn Sidney, Alison Blackowiak, Deb Kind, and Crai CL ybaugh MEMBERS ABSENT: Bruce Feik STAFF PRESENT: Kate Aanenson, Community Development Director, Sharmin Al-Jaff, Senio~ Planner, and Matt Saam, Project Engineer PUBLIC PRKSENT FOR ALL ITEM~: Janet & jerry Paulsen 7305 Laredo Drive Debbie Lloyd 7302 I_z. redo Drive CONSIDER AMENDMENTS TO THE CITY CODE CLARIFYING ~ PROCEDURES FOR .. ADMINISTRATIVE SUBDIVISIOI~. Kind moved, Sidney seconded to table this item to ~et further clarification from the.City Attorney. All voted in favor and the motion carried unanimously 6 to 0. CONSIDER AMENDMENTS TO ~ CITY CODE TO PERMIT ONLY ONE DRIVEWAY AC~ PER LOT.. Sharmin AI-Jaff presented the staff report on this item, Blackowiak: Okay, thank you. Commissioners, we did see this before. Does anyone have any new questions based on what we see before us tonight? Luffknn; why don't you go ahead. Sidney: Yes Madam Chair. Sharmin. In, I guess is it part (h), or whatever, it says one driveway approach. I'm wondering if approach is the term we want to use or should we use access point? Or could you clarify that please? Because that's a word that's been thrown out but not clarified. AIJaff: Okay. We can use access. Saam: Madam Chair, Planning Commissioners. Access would be fine with me, unless planning has an issue with the word approach. Al-laffi. Either or. Saam: We were struggling I think with what word to use so we're loolcing kind of for some feeling from you. Sidney: Yeah, I'd suggest saying one driveway access. That's consistent with the rest of the amendments. And the one other point that I noticed, and this is grammatical. In the first section there, Planning Commission Meeting - September 18, 2001 access from driveways. The intent is, and then...so it should be a semi-colon to reduce and then it's consistent throughout that paragraph. That's all I saw but it's well clarified and I understood when I read it what the intent was. Blackowiak: Uli any questions? Sacchet: Yes, it'd be real clear at this point we're not going into the setback issue at all with this? There's no setback requirement? We're not reducing one, we leave that alone? Aanenson: Right. That's our recommendation, correct. Sacchet: Okay. And then you made a point that the first 100 feet'of a driveway need to be bituminous Or concrete. And that could possibly reduce to just cover the easement stretch. Matt can you give us a little more context for that please. Saam: Sure. At the last Planning Commission meetings one of the commissioners raised that point. We left it in. At a minimum I would like to see it at least to the edge of the right-of-way. What we're trying to get at here or avoid is erosion from, this is dealing with areas outside the MUSA so typically they're agricultural type lots or parcels. We're trying to avoid a gravel driveway which you see commonly in an agricultural setting from eroding into the dr '.ainageway. Putting sediment in ditches. Ge.tting in the culverts, that sort of thing. The ditches are out in the right-of-way so I would be' okay with the minimum going with driveway surface to the right-of-way. Sacchet: And a detail question. Is there reason why when we talk about that 100 foot stuff, you're saying concrete...don~t saying bituminous. Why don't we say both or? Saam: No. No reason. Sacchet: 'Okay. Just wanted to clarify that. Saarm We could add bituminous there. Sacchet: Okay. That's my questions. Blackowiak: Alright. Deb, any new questions? Kind: Yes Madam Chair. I'd like to touch on the side yard setback issue that was discussed at the last meeting. Staff originally suggests the driveway should be setback at least 5 feet from the side property lines and after the last meeting that was taken out. I'm interested in maybe putting that back in because this is our opportunity to address this issue and that is an issue that happened in my neighborhood which someone on a straight street wanted to put a side load garage and proposed to put the driveway right on the property line in order to achieve that. And that put the driveway 10 feet from the neighbor's window. And this is a situation that I would like to avoid and I would like to see us consider putting a side yard setback for driveways. And this is our opportunity to do it. We don't, right now we don't have anything that prohibits that. Slagle: Why did we take it away? I was trying to remember. The setback. Why was it? Planning Commission Meeting - September 18, 2001 Aanenson: Well some of the issues that staff had is that is boats and trailers in yards is a big neighborhood issue and the place that you can put it is in your side yard. The most common place, acceptable place is next to your garage. And most people put some sort of surface next to their garage to park their boat or their camper. If you eliminate that, you're causing another problem by forcing someone to put their boat in the back yard which tends to cause more neighborhood concerns so. Kind: My question would be, I believe we allow patios so if it wasn't going out to the street, I think you could call it a patio. And then you don't have to have a permanent driveway to get your boat back there, as long as, I mean we drive our boat across the grass all the time. Just one at a time, not daily. But this would preclude somebody from having an end load garage that's used daily with headlights shining into neighbor's windows. Just throw it up as consideration. This might be our opportunity to do.something about that. Blackowiak: Okay. Any other new questions or any other questions I should say? Deb. Kind: Well actually one other and maybe it comes more under directing staff for futura amendments but I think Section 20-908, if we do decide to allow driveways to encroach only 5 feet, I think we would need to amend that ordinance. So it kind of depends on what we decide here tonight but I want to bring that up. Blackowiak: Okay. Any new comments? Or new questions, sorry. Not comments. Claybaugh: This is for Matt. The definition of access, is that determined by the'curb cut or what are you? Saam: Well yes. Clayhaugh: Essentially people come. Saam: Yes, the access from the street. The curb cut, correct Claybaugh: And this is aimed at basically scattc~red lots like you're already regulating subdivided lots but what I'd considered a scattered lot. Where I left most the acreage in there is 4 ½ to 10 acres so there's a purpose for people living on 4 ½ to 10 acres. So they can have some of those accessory buildings so on and so forth so. Claybaugh: It doesn't do them much good if they can't get back to them but, is there any distinctions whatsoever made between the subdivided and scattered lot in thig ordinance? Saam: I believe, and maybe Kate can help out too. We brought this up before on the larger lots. How they could get back to their accessory structures. Yes, we are trying to limit the amount of street access that one lot has to a street. Whether you be in an agricultural setting or a suburban setting, a quarter acre lot size. You're concerned with getting back to accessory structures. Claybaugh: ...is the purpose of living on a larger lot. If you're living on something and you have accessory out buildings on the rest of it, it makes it very logistically difficult to get to them under some circumstances. Certainly not all, but under some circumstances and isn't really conducive to why people Planning Commission Meeting - September 18, 2001 occupy those properties. I'm just trying to run through my mind how restrictive that would be in some circumstances. Saarn: Kate, we had talked about this the last time this was here. About the bigger lots getting back to an accessory structure or another house back there. I think we talked about, it would have to be platted if they wanted to do another lot. So then you'd need a private. Yeah, then you'd need to come in for a variance. Then we'd look at it separately from this and we could put any conditions you wanted. Claybaugh: And then subdivide. If you're platting another lot that's subdividing. What I'm talking about is, there's a lot of properties. · Saam: You want to put a barn in the baclc Claybaugh: Well maybe a barn. It may just be that you want to access the back of your property to store your boat or your trailer or whatever. It isn't. Aanenson: A lot of people do that without a driveway. They take it in once and out and they don't use a driveway approach. Claybaugh: Right, but most the people that live, that I know that live on 5 to 10 acres at some point in time put up an accessory structure and use it for substantially more. Aanenson: And that's the problem because they become other than accessory structures and that's probably one of the biggest problems facing the city right now is the illegal use of some of the outdoor structures because they have a secondary driveway, and our recommendation is we want control over that. If they want to come in for a driveway, we want to know how they're being used. Claybaugh: What kind of illegal? Aanenson: Running businesses out of them and neighborhood complaints. Claybaugh: Okay. Aanenson: That's what we talked about last time. Claybaugh: And you feel this is the best vehicle to deal with it? Aanenson: Correct, because then if they're coming in for a variance we can attach a condition that says if you want a secondary driveway you will not be running a business out of that. We're reviewing cases right now, that is a big problem Or people that end up renting sometimes there's an accessory garage that tums into a rental property and we have a few of those that are causing a lot of problems right now too in some neighborhoods so, what we're trying to do is, for those neighborhoods it's a big cone. em so we're saying... Claybaugh: Okay, so for the person that genuinely wants a use, a structure, a barn, whatever in the back of their property, it's purchased that way and the out accessory structure's already there and wants to use it purely for their own purpose, they still have ~s to. Planning Comtnission Meeting - September 18, 2001 Aanenson: And most of them do. I mean we just approved a stable permit today that already has access. I mean they come in pretty regular. People buy horse property and get stable permits. They go through the process but they use an existing driveway. It's pretty rare that someone had an agricultural property needs to come in based on the way their property's-laid out and topography. If you're looking at the southern end of the city there's not a lot of secondary access points that come in. If you look even in the Hesse Farm neighborhood, those son of things. Most of those already kind of have existing driveways. If there is an anomaly there and they want to come in, I think we also want to look at it for grading purpose, etc. We kind of went through that exercise internally in stall to say you know what, we don't want to make it punitive but looking at the number of cases that we think that variance is probably the best way to go. If there's something really unusual that they can't get at their ~, and they need a secondary access, we maybe want to look at it. Sssm'_ If I could add something. In most agricultural settings you're abutting county roads, maybe even state highways sometimes. You'll have to get a driveway permit from the county and the state to access the road so. I don't have a problem with if you own 10 acres and your house is here and you have a barn way out here, accessing off another road. From an engineering standpoint but I know planning's been seeing these as Kate said, accessory structures being used for other purposes so. C ay aug Okay. Blackowialc Did you have another question7 Uli7 Sacchet: Yes. I want a point of clarification that you're suggesting that we keep in the ~ setback of 5 feet for the driveway. Would we then also want to keep in the letter (g) that says on lots not meeting the minimum width requirement at the right-of-way line, driveway setback may be reduced subject to the following criteria. One, the driveway will not interfere with any existing easement. And tWO, the location of the driveway must be approved by the city engineer. Are you thinking to put that back in as well or how do they correspond? Kind: I don't see that they necessarily correspond. I think we can still leave (g) out. Sacchet: Okay. What's staff's position on that? Do you have an idea whether the two kind of go hand in hand? Does this seem to be correlated? Saam: Yeah, yeah. That was the intent of (g) with (a) initially. Because they're tied in with the setback reference so if you're going to limit or set a ~ for a setback, we might want to consider putting (g) backin. Sacchet: Okay. And then one more real quick point. In (b), driveway grades shall be a ~ of.5% and a maximum grade of 10%. I think we talked about that briefly last time. That you may want to clarify that that's anywhere in the driveway. If we would want to say at any point or in any portion of the driveway, something to that effect. I think that would be consistent with other statements last time. Blackowiak Alright, any other questions? Kind: Yes Madam Chair, I thought of another one for staff. Would you object to including language in the intent statement that clarifies that this is for single parcels? I know that our driveway definition includes that but I think it behooves us to be really clear in the ordinance itseff. For instance the first Planning Commission M~ting - September 18, 2001 sentence could say, the purpose of this sub-section is to provide a minimum design criteria and slope standards for driveway construction on single parcels. Aanenson: I guess I'm looking at individual lots and if we can. Kind: Individual lots7 Aanenson: If we can get a legal opinion. I know what you're trying to say. You want to clarify the intent. This is for a multi-family, we're bringing this in the code just to make sure it's not ambiguous. Is that what you're? Kind: Yes, which is just for clarification. If you feel that the driveway definition'covers it, and this may- be something we could actually get, get half this on tonight and get the opinion before it goes to council and then give them the option of adding or not adding that based on the attorney's opinion. Blackowiak: Okay. Alrighty, this item is not open for a public hearing but I see we have people here tonight so if anyone wants to get up and briefly add any new comments to what we're seeing before us, feel free to come up. State your name and address for the record. Janet Paulsen: My name is Janet Paulsen. I live at 7305 Laredo Drive in Chanhassen. I feel like a broken record up here, but I want to clarify. The difference between driveway and a driveway cross access easement, whatever they want to call it. A driveway that allows a homeowner access to his property from a street. Like this. That's a driveway. It goes into, you turn around and you come out. This driveway has a private street accessing it. It goes into, through, out, into another lot, turn around, come back out. It's like a Bernstein Bear book. Into, through and out. This driveway goes through somebody else's property. It goes out and then into the lot that it's support to serve. It's unnecessary because a private street already accomplishes that. In the recent past this type of driveway was called a private driveway and it was described in 18-57 and regulated in 20-615. It had a 20 foot easement along it's length or a piece of land 30 feet wide. It could serve 2 to 4 homes. It had to be 20 feet wide at the common section and then 10 feet for the uncommon section. And a 10% grade. The common section had to be built to a 7 ton construction. Now there's nothing in this code that they're proposing that says anything to do with that. It is going to be going through somebody's property. It's only 10 feet wide and it doesn't have an easement covering it over. You step off the 10 feet, you're in somebody else's property. That doesn't make sense. Also, the former private driveway was governed by Chapter 20-615 which says that in order to have it the lot had to have 100 foot frontage. And they determined the front of the lot by how it faced the public street. Now that code was all changed to be the private street. The language wasn't changed, only they changed the word driveway to street. So now that is their private street. But now we have nothing mentioned in this proposal to determine what is the front of the yard, access via a private driveway easement, or how wide the yard should be for frontage. Why are we lowering our standards here? The purpose of it was to have access to a landlocked lot. A private stxeet does that. It only requires a 30 foot width and a 10 foot pavement, or 20 feet at the common section. Why don't we want to stick with that? You're crowding our properties together. Another question. Can this access driveway go through a front yard setback parallel to the frontage of the lot? If this is a private street and here's the first driveway and here's the second driveway, can it go into this 30 foot front yard to access this house back here? That's not a driveway. We'll have driveways winding all over. It just permits the kind of infill lots in established neighborhoods. A developer can buy a lot with a home and a larger back yard and throw in a 10 foot cross access driveway to a house built in the rear and rain the privacy of the neighbors and make an ugly situation. Why would you want to permit this? Now as to the fact that you don't need a 10 foot setback, a driveway is, what they're quoting here in Chapter 20-908, it Planning Commission Meeting - September 18, 2001 says it can be allowed to go into any required front, rear or side yard, driveways, sidewalks, and stand wire agricultural fence. Into. It doesn't say through and out. It says into. A driveway can go into a front yard, into a side yard or into a back yard, but that doesn't have anything to go with going ~rough. ' -. Kind: Madam Chair. I hesitate to ask but I just want to clarify for Mrs. Paulsen, we're not talking about private streets tonight. Aanenson: Thank you. Kind: This is driveways for single lots. Every example you showed me, that I saw tonight, involved more ilum one lot and itds is jus~ for single, individual lots and that's why I'd like to incl,,d¢ the lan~,~. in the intent statement that clarifies it's for individual lots and that would be my recommeudation~ Janet Paulsen: If they state it the way it is, they're saying the~'s a variance to have 2 driveways. Kind: They still show this, this is 2 driveways. That's a private sU-eet example. Jane~ Paulsen: This is a private street. This is a driveway. Kind: That would be a private su'eet as well Janet Paulsen: Well you're calling it a driveway. Aanenson: It requires a variance. Al-Jaff:. You will have control over it. You will decide whether you want to approve it or not. Whether such a lot should be created or not. Kind: And then that would be a good reason to approve, my oth~ suggestion which is they must, a private drive must siay at leas~. Not private drive. A driveway must stay at least 10 feet.away from the side. Aanenson: 5 feet. Kind: 5 feet for the side yard setback- Debbie Lloyd: Debbie Lloyd, 7302 Laredo Drive. Deb, I love your idea about a side yard setback. I think that setback should be 10 feet. 10 feet is what a setback is. If you look at the definition of ~ in our city code, a concrete slab is a structure. So I think 10 feet from a neighbor's ~ line is reasonable. It's what a stmcUire setback currently is. To make it 5 feet, we're reducing our standards. Thank you. Blackowialc Ka~ could you clarify. Is a concrete suucmre. Kind: A patio? Blackowiak: A patio, or is a concrete slab a structure? Planning Commission Meeting- September 18, 2001 Aanenson: The city attorney already made an interpretation on the definition of the driveway su'ucture when we reviewed the previous ordinance. A driveway doesn't meet the stmchne setbacks. If you had to maintain the setback you'd have to maintain the 30 foot setback approaching the street .... 30 foot setback, ff you're interpreting it the same way they are on the side yard, you'd have to have a 30 foot. Well then how would your driveway touch the street? It doesn't work that way. Debbie Lloyd: The side yard has a 10 foot setback. Aanenson: And a front yard has a 30 foot setback. Debbie Lloyd: But the street, the driveway comes from the street into the house. Into the front yard. setback and typically would nm into a house. If you were'moving that to the side... · Blackowialc I think what Kate' s point is, if I am hearing you right Kate, is that if we enforce the front yard setback, which is 30 feet, then your driveway could never go through that. Aanenson: Right. Debbie Lloyd: Well then you could clarify and say the 10 foot side yard setback... And on page 11, 58- 4, Chapter 20, definition of structure it says, anything structure means anything.., or erected which is normally attached to or positioned on...would be temporary or permanent in character including, but not limited to buildings...hard surface parking areas, boardwalks...concrete. Aanenson: I would concur with that and also exempt in Section 209, which the city attorney gave a legal opinion on that driveway's are exempt from setback requirements. Blaekowiak: Okay. So we're comfortable with the city attorney's opinion that the driveways are exempt. from that. Aanenson: Right. Blackowiak: Okay. Sacchet: Point of clarification, since we're talking about setback numbers. What's the minimum frontage of a lot7 Aanenson: 90. Sacchet: How much? Aanenson: 90 in RSF. Sacchet: In RSF, okay. Thank you. Blackowiak: Okay, any other new comments? Aanenson: I was going to clarify that. Just if you're on a cul-de-sac you can measure it at the 30 foot setback line. If you're on an elbow, it could be a little bit narrower if you take the radius. Just for clarifications so I'm not misquoted. Planning Commission Meeting - September 18, 2001 Sacchec That's why I'm asking. Aaneuson: Yes, you could be maybe 80 at the street and 90 at the 30 foot setback or something like thar Saam: Madam Chair, if I could add one point. One thing I noted was mentioned, a comment that we were possibly lowering standards. I think as staff our point here was to make the standards a little more strict so we'd have more control. Right now we don't have any control. You can put 4 driveway acces~ off a street if you want to and we can do nothing about it. And our city attorney couldn't believe it. That we didn't have control so We're, I think; trying to make this a tittle more smictured. .. Blackowiak Okay, thank you. Alrighty. Let's move on with this. If anybody has any new comments to add before we go for a vote Rich. Slagle: I just wanted to throw out, I think Matt I agree with that and I think probably the group here agrees that we're taking the right steps. I think the concern becomes that, and I don't know if it was driven by Roger's legal opinion to whether it requires a setback or not but if there's a desire on this group to have a setback for more what Fll just call practical reasons, seeing two lots with a driveway right next to it coming close to someone's house, we probably don't Want it. And so what I would like to throw out, and I do think we should have a setback for side yard. I don't know if it's 5 or 10 feet but we should have it and we would then I think by enacting that, or proposing that, take care of Matt's desire, the staff's desire to control it and then hopefully make it easier for neighborhoods to manage. So I'm in support of that. Blackowiak: Okay, thank you. Any other new comments to add before we go for a'vote? 'You weren't hexe last time I know so go ahead. Sidney: I think if we do talk about setbacks we have to look at that first paragraph and include setback in slope standards for driveway construction as pan of the verbiage. I do agree with Deb's comments and if we're talking about driveways that are used for vehicular traffic. Kind: Oh yes. Sidney: Not just parking of trailers and boats or something. We are talking about a driveway which is used, and not just a method to access a spot. And I think that really makes me think that we should have consider a setback of at least 5 feet, which had been struck before but I'd include that And that sounds like that if we do that, and include point (a) again; then (g) should be included. But we're talking about an active driveway which I think is the concern. Kind: Right. Blackowiak Okay, any more new comments? Sacchet: Real quick. I do believe the comments were well taken by Deb and also our visitors that it's good to have a setback. It's definitely making this requires more stringent because right now there's none. I feel comfortable with 5 foot setback. I would want to leave in (g). I would want to say that at any point the grade is within the restrictions. I personally would be comfortable reducing the Planning Commission Meeting - September 18, 2001 requirement of what has to be surfaced to the easement portion of the driveway in the rural area. I think that would suffice. I want to emphasize once more that we're talking about driveways, not private streets. It seems like there's still some confusion about that. That's my comments. Blackowiak: Okay, thanks. Deb? Kind: Madam Chair, I think I'll probably just say no comment. I think I did enough commenting all along here. Blackowiak: Okay, Craig anything to add? Claybaugh: Yeah, I likewise would be in favor of a greater side yard setback for the mad. I'm a little concerned about how tedious the process is for someone who genuinely wants to just access or put up an accessory structure, not for the purpose of business but for the purpose of their own convenience and whether it be a hobby shop or whatever, what the process is for them Or what it will entail in the future. Saam: IfI could. I would be fine with just reviewing those on a case by case basis. That's what we had talked about. Maybe it's not spelled out in here. If you would like to have some... Claybaugh: ...contradiction and if there's a number of places down there that have structures to the back that are used for the intended purpose, that we're well within the city ordinances and as you come offPowers Boulevard, I believe it'd be the second property to the north there where you've got that private street. That highlights exactly what Ms. Paulsen was describing where someone come in and drop the property right in the back of another two there, split the lot up. So now that's the least desirable outcome, but at the same time I'm just concerned that for people that want to'pursue it for the means that I described previously that then it's not too labor intensive for them to try to navigate that process. They can still do that in the future. That' s kind of one of the driving purposes for owning a larger lot. Blaeknwiak: And Kate, that would just be a variance process, correct? Aanenson: Right. Blackowiak: And that's already in place. We're not re-inventing the wheel here. No, okay. Alright. Well with that, I'd like a motion please. Kind: Madam Chair, I move the Planning Commission approves the attached amendment to Chapter 20 with the following changes. The first paragraph should read the purpose of this subsection is to provide minimum design criteria, setback and slope standards for vehicular use. The intent is to reduce erosion, and then it continues on as it's shown in the staff report. I would like item (a) added back in, and changed to state, driveway shall be setback at least 10 feet from the side property lines. And I would like item (g) added back in and item (h) changed to read one driveway access is allowed from a single resident lot to the street. And item (i), add a period at the end of that paragraph. Blackowiak: Okay, there's been a motion. Is there a second? Sidney: Second. Blackowiak: It's been moved and seconded. Any comments? 10 Planning Commission Meeting - September 18, 2001 Sacchet: Yes, please. In the first paragraph, that double strike out part, did you leave that out or? Kind: I left it out. Sacchet: Since that ~s relating to setback I wonder what anybody thinks to put that back in also. It doesn't make that much difference to me. Blackowiak: Is it relating to setbacks or is it misting to neighbors? I mean I think the 10 feet is more of Sacchet:. Okay, that's fine. Blackowialc I could be wrong. Kind: Yeah. I mean that adds mom substance to the rationale by leaving that in. Sacchet: I think since we put back in setback, since this is somewhat related, it makes sense to add that back in as well. Kind: I would accept that friendly amendment. Sacchet: And then Co), I would like to clarify that thi.~ is at any point or in any portion of the driveway. Kind: Sounds fine. I'll take them one by one. Sacchet: And (c), yeah that makes sense. (c) I'd like to, in order to be cons~t, like to add bituminous and concrete. Kind: With concrete or bituminous? Sacchet: Yeah because. Kind: Or other hard surface material? Sacchet: Yeah. Sacchet: Just to be consistent with how it's worded before in the other context. Kind: I'll a~ept that. Sacchet: And then the one you may not accept, I would feel going 100 feet is encroaching a little bit on these property owners. I'd like to take that down. The right-of-way's usually 30 feet? Saam: Yeah, in the agricultural settings those county road right-of-way's are sometimes 80 feet and wider so if you say to the right-of-way edge then it's irrelevant. 11 Planning Commission Meeting - September 18, 2001 Sacchet: Okay. So I would like to propose that we say instead of for the first 100 feet of the driveway, that we say at least to the right-of-way portion of the driveway. Kind: I would accept that with the caveat that I would like Matt to research what other ~ifies do and have rules before going to council. Saam: Okay. I'll just mention that we did gather information from roughly 6 to 10 other cities. 100 feet is what we found in a couple of them. I can't guarantee it's in every city but that's where that number came from. From other cities data. Kind: I don't feel strongly about it either way. I just think the council should have that information. Saam: Okay. Blackowiak: Do you accept those amendments? Kind: I do. Blackowiak: Okay, it's been moved and seconded. Kind moved, Sidney seconded that the Planning Commission recommends approval of the following amendments to Chapter 20: Section 1. Section 20-1122 of the Chanhassen City Code is hereby amended as follows: See. 20-1122. Access and Driveways. The purpose of this subsection is to provide minimum design criteria, setback and slope standards for vehicular use. The intent is to reduce interference with drainage and utility easement by providing setback standards; reduce erosion by requiring a hard surface for all driveways; to limit the number of driveway access points to public streets and to direct drainage toward the street via establishment of minimum driveway slope standards. Parking and loading spaces shall have proper access from a public right-of-way. The number and width of access drives shall be located to minimize traffic congestion and abnormal traffic hazard. All driveways shall meet the following criteria: a. Driveways shall be setback at least 10 feet from the side property lines. b. Driveway grades shall be a minimum of 0.5% and a maximum grade of 10% at any point in the driveway. In areas located within the Metropolitan Urban Services Area (MUSA) as identified on the Comprehensive Plan, driveways shall be surfaced with bituminous, concrete or other hard surface material, as approved by the City Engineer. In areas outside the MUSA, driveways shall be surfaced from the intersection of the road through the right-of-way portion of the driveway with bituminous, concrete or other hard surface material, as approved by the City Engineer. d. On comer lots, the minimum comer clearance from the roadway right-of-way line shall be at least 30 feet to the edge of the driveway. 12 Planning Commission Meeting - September 18, 2001 For A-2, RSF, and R-4 residential uses, the width of the driveway access shall not exceed 24 feet at the fight-of-way line.. No portion of the right-of-way may be paved ~t that portion used for the driveway. Inside the property line of the site, the maximum driveway width shall not exceed 36 feeC The minimum driveway width shall not be less than 10 feet. For all other uses, the width of the driveway access shall not exceed 36 feet in width measur~ at the roadway right-of-way line. No portion of the fight-of-way may be paved except that portion used for the driveway. On lots not meeting the ~ width requirements at the right-of-way line, the driveway setback may be reduced subject to the following criteria: h. 1. The driveway will not interfere with any existing easement; and · h.2. The location of the driveway must be approved by the City Engineer to ensure that it will not cause runoff onto adjacent properties. h. One driveway access is allowed from a single residential lot to the street. A turnaround is required on a driveway entering onto a state highway, county road or collector roadway as designated in the comprehensive plan, and onto city streets where this is deemed necessary by the.City Engineer, based on traffic counts, sight distances, street grades, or other relevant factors. If a turnaround is required by the engineer, this requirement will be stated on the building permit.' Separate driveways serving utility facilities are permitted.- All voted in favor and the motion carried unanimously 6 to 0. PUBLIC ItEARING: CONSm~R AMENDMENT TO THE CITY CODE CLARIFYING' THAT AMENDMENTS RgTONING PARi~EL~ REQUIRE A TWQ-THIRD~ ¢2/3) MAJORITY VOTE OF ALL MEMBERS QF ~ OTY COUNCIL. Blackowiak: This is something we saw before and we did ask for the opinion of the city attorney as to whether or not we were required to do this. Bob's not here tonight so Kate, are you going to be taking this one or is Sharmin? Aanenson: I'll be covering this one. Blackowiak: Okay, thank you. Aanenson: Thank you. The way our current city ordinance reads is that for a zoning ordinance amendment requires a 4/5 vote. As you know we have changed the zoning ordinance. The way our zoning map is set up is that areas that are outside the current MUSA are left in agricultural. We do have a comprehensive plan so the way it's set up is that if we were to amend the zoning ordinance we have to make it consistent with the comprehemive plan or also amend the comprehensive plan, which we've done in some circumstances. For example, Pulte Homes we had to change the low density in order to get the twin home attached on that northern side. So we have used that process in the past. What this new 13 7305 Laredo Dr. Chanhassen MN 55317 October 3, 2001 Kate Aanenson, Community Development Director City of Chanhassen MN Subject: Amendments to Chapter 20 (Sec. 20-1122. Access and Driveways) . . We are in favor of the proposed amendment regarding driveways except for the implied inclusion of cross-access driveways. A cross-access driveway is one that crosses one parcel of land to serve a landlocked parcel of land (see Figure 1). This amendment implies the use of cross-access driveways. This change would be detrimental for- our neighborhoods for the following reasons: 1. There is already a means to access landlocked lots by use of a private street (see Figure 2). In 1994, the term "private driveway" was changed to "private street". In fact, what was once called a "private driveway" (i.e., a cross-access driveway) had all the same standards as what is now require~[ for a private street. 2. Tfi~ standards proposed in this amendment are less than have ever been allowed previously for a cross-access driveway. Since 1990: * .A 30-foot easement or parcel of land has been required . In RSF, a 100' lot frontage has been required * In RSF, the front lot line is the lot line closest to the public street. These standards have-protected the privacy and value of homes threatened by a new home being' built' right next to a back or side yard of an existing home. In the proposed amendmentl the 3ff easement required in the past for cross-access driveways would be reduced to a mere 10' width of paved easement The 1 Off frontage and front lot line requirements are not even mentioned. 3. In addition, staff has claimed that a driveway can traverse into and through a side, back or front yard setback (see Figure 3). This would make for a really awkward neighborhood! By changing code to permit this change for a cross-access driveway, our established neighborhoods (becausolihis is where a cross-access driveway is most often used) would become a crowded tangle of driveways resulting in loss of privacy and decreased property value. Note th~ in subsection (a), staff recommended that there should be no setback requirement for driveways. The Planning Commission recommended (and we agree) that a 10' setback from the property line be required. Plea~e~emove this item from the October 8 Council Consent Agenda to permit discussior[ Cordially, Janet D. Paulsen Gerald W. Paulsen Attachments Copy:linda Jansen, Mayor Bob Ayotte, Councilman Steve Labatt, Councilman Gary Boyle, Councilman Craig Peterson, Councilman !0 ' Cross i,. ,y... 20~ p~rn~'f ~'r~ cornmorx sec'lio~ -This ~~lisi-e.5 -Fhe ~ ~:~r~ CffYOF PO lhr147 M'mmoti55517 952.~7.1~ 9.52.93Z5739 952.937.9152 952.934.2524 llgeb Site TO: Todd Gerhardt, City Manager 0_~' " FROM: Bob Generous, Senior Planner DATE: October 22, 2001 SUB J: Proposed Section 18-37 Exemption Director's Comments Section 18-37 (a) Exemptions, was amended to address tl~ public or private street issue. Th~ Ci~ Attorney has advised that beetmse ~x~ns are not subd/vis/ons, any restr/ct~ns regard/rig access would li~ly not be legally defensible. Although this section was amended in July, staff is recommending that it be amended consistent with state law. The Planning Commission is recommending that the existing language be left in the ordinancel PROPOSAL SUMMARY ' Staff is recommending that the subd~ivision ordinance be amended to .require that ' administrative subdivisions be recorded'in a timely manner. While the city would be assured of the recording if it recorded the documents, in some instances, it may be necessary to permit the property owner to record the documents, such aa those being done with the closing on a ~.sale. This item was heard at a public hearing on August 21, 2001. At that time, the amendment was tabled to answer questions and concerns raised as par~. of the hearing. Additionally, staff has revised the ordinance language consistent with the amendment approved by City Council on ~uly 9, 2001. The city is precluded by state statute from prohiNting the changing of lot lines by individuals. These types of activity, exemptions (1) and (2), are not subdivisions. Even with the current language in our ordinance, the city could be compelled ha approve.a-lot line change, regardless of road access or zoning requirements. Exemption (3) is the language from the existing ordinance and is not being amended. Staff's intent was to require that these property line changes be recorded in a timely manner. Chmvnfly, there, is no regulation regarding the recording of these documents. · EXISTING ORDINANCE Section 18-37. Exemption. A ~comnruniuu,i~ ~li~mbods. a ,~ ,Sudneue~ A~,at Todd Gerhardt October 22, 2001 Page 2 (a) The zoning administrator shall certify that the following conveyances are exempt from plaRing if the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public stxeet or private street serving up to 4 lots. The applicant shall furnish the city a survey prepared and signed by a registered land surveyor for review: (1) Dividing a platted lot to add a portion of the lot to an abutting lot; (2) Dividing. a metes and bounds parcel to add a portion of the parcel to an abutting parcel; (3) In areas outside the urban services area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance. ANALYSIS OF PROPOSED ORDINANCE AMENDMENTS The City Attomey has advised staff that item one and two are not considered subdivisions under state statute and they do not have to comply with subdivision requirements. Item three is considered a subdivision because of the creation of new lots and, therefore, would be required to meet the subdivision requirements we.re it not for the exemption. Staff has prepared a strike through and bold format to show proposed changes to the ordinance. Section 18-37. Exemption. (a) The zoning administrator shall certify that the following conveyances, known as administrative subdivisions, are exempt from platting if ~.~ + ~.....~ ..... ,.-..~ .~.a ..... +.. A ~..~. Th appli hall fumi h th ity y ...... ~' ................ e ~-~' e cant s s e c a survc prepared and signed by a registered land surveyor for review: and (!) Dividing a platted lot to add a portion of the lot to an abutting lot; (2) Dividing a metes and bounds parcel to add a portion of the parcel to an abutting parcel; (3) In areas outside the urban services area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance. (c) Upon approval of an administrative or metes and bounds subdivision, the city shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of such recording. Failure to comply shall be cause for revoking the city's approval. Planning Commission September 18, 2001 Page 3 PLANNING COMMISSION UPDATE The Planning Commission held a public hearing on August 21, 2001 to review the proposed ordinance amendment. The Planning Commission tabled the item to have staff provide additional information for commissioners and to revised language consistent with recent changes to the code. The Planning Commission held another heaxing on October 2, 2001, to review the ordinance. The Planning Commission un~imously (6 - 0) approved a motion recommending approval of the ordinance as follows: Section 18-37. Exemption. (a) The zoning administrator shall certify that the following conveyances, known as administrative subdivisions, are exempt from platting if the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public street or private street serving up to 4 lots. The applicant shall furnish the city a survey prepared and signed by a registered land surveyor for review: (1) Dividing a platted lot to add a portion of the lot to an abutting lot; (2) Dividing a metes and bounds parcel to add a portion of the parcel~ to an abutting parcel; (3) In areas outside the urban services area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further 'subdivided into buildable lots under the zoning ordinance. and (e) Upon approval of an adminigtrative or metes and bounds subdivision, the dry shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of such recording. Failure to comply shall be cause for revoking the city's approval The Planning Commission recommended leaving in the language of the city code stating "if the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public street or private street serving up to 4 lots" as an encouragement to individuals to conform to the minimum zoning requirements. The Planning Commission requested that the City Attorney cite the Plymouth Code for subdivisions. Staff contacted the City Attorney and was told that he did not write the Plymouth - City Code, but that he has advised them that their ordinance violates state law. Plymouth is in the process of amending their subdivision ordinance. Additionally, the Planning Commission was provided mislead~g information by an individual at the hearing regarding subdivisions within Plymouth. The information provided regarded exemptions to assessments, not platting. Planning Commission September ! 8, 2001 Page 4 Staff recommends that the City Council approve the attached ordinance amending Section 18-37 exemptions. ATTACHMENTS 1. Ordinance Amending Section 18-37 City of Chanhassen Code 2. Minnesota State Statute Chapter 272 3. Planning Commission Minutes of August 21, 2001 4. Planning Commission Minutes of September 18, 2001 5. Planning Commission Minutes of October 2, 2001 Planning Commission's recommendation: CITY OF CHANHASSEN CARVER AND HgJqNEPIN COUNTIES, MINNESOTA ORDINANCE NO. AN ORDINANCE ~ING CHAPTER 18 OF THE CHANHASSEN CITY CODE, THE CITY'S SUBDIVISION ORDINANCE THE CITY COUNCIL OF THE cTrY OF CHANHASSEN ORDAINS: Section 1. Section 18-37 (a) of the Chanhassen City Code, is hereby amended: (a) The zoning administrator shall certify that the following conveyances, known as administrative subdivisions, are exempt from platting if the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public street or private street serving up to 4 lots. The applicant shall furnish the city a survey prepared and signed by a registered land surveyor for review: (1) Dividing a platted lot to add a portion of the lot to an abutti~, g-lot; (2) Dividing a metes and bounds parcel to add a portion of the parcel to an abutting parcel;' (3) In are~ outside the urban services arc, a,. the separation of a parcel-into two (2) or three (3) parcels ff all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance. Section 2. Add Section 18-37 (c) Upon approval of an administrative or metes and bounds subdivision, the city shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of such recording. Failure to comply shall be cause for revoking the city's approval. Section 3. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED by the Chanhassen City Council this , 2001. A~T: Staff s recommendation: CITY OF CHANHASSEN CARVER AND I-~.NNEPIN COUNTI~, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 OF THE CHANHASSEN cTrY CODE, THE CITY'S SUBDMSION ORDINANCE THE CITY COUNCIL OF THE CITY OF CHANHASSEN ORDAINS: Section 1. Section 18-37 (a) of the Chanhassen City Code, is hereby amended: (a) The zoning administrator shall certify that the following conveyances, known as administrative subdivisions, are exempt from platting. The applicant shall furnish the city a survey prepared and signed by a registered land surveyor for review: (1) Dividing a platted lot to add a portion of the lot to an abutting lot; (2) Dividing a metes and bounds parcel to add a portion of the parcel to an abutting parcel; (3) In areas outside the urban services area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance.' Section 2. Add Section 18-37 (c) Upon approval of an administrative or metes and bounds subdivision, the city shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of such recording. Failure to comply shall be cause for revoking the city's approval. Section 3. This ordinance shall be effective immediately upon its passage and publication. PASSED AND ADOPTED by the Chanhassen City CounCil this ,2001. day of A~T: Todd Gerhardt, City Manager Linda C. Jansen, Mayor Minnesota Statutes 2000, 272.162 Minn~ot~ Statutes 2000, Tabh. ,' Chapter~ T~le of content, for Chapter 272 Page 1 of 2 272.162 X~st.r.'Lcti. o~ o~ t=mn.£er, o£ .p~.if'ta parts. Subdivision 1. Concl/.~ons restri~fc, zLng transfer. When a deed or other instrument conveying a_parcel of land is presented to the county auditor for transfer or division under' sections 272.12, 272.16, and 272.161, the auditor shall not transfer or divide the land or its net tax capacity in the official records and shall not certify the instrument as provided in section 272.12, if: (a) The land conveyed is less than a whole parcel of land as charged in the tax lists; (b) The part conveyed appears within the area of application of municipal subdivision regulations adopted and filed under section 462.36, subdivision 1; and (c) The part conveyed is part of or constitutes a subdivision as defined in section 462.352, subdivision 12. Subd. 2. Co~g~L'c..'l. onl ~llowlng transfer. Notwithstanding the provisions of subdivision 1, the county auditor may transfer or divide the land and its' net tax capacity and may certify the instrument if the 'instrument contains'a certification by the clerk of the municipality: (a) that the municipality's subdivision regulations do not apply; .. (b) that the subdivision has been approved by the governing body of the municipality; or (c) that the restrictions on the division of taxes and filing and recording have been waived by resolution of the governing body of the municipality in the particular case because compliance would create an unnecessary hardship and failure to comply would not interfere with the purpose of the regulations. If any of the conditions for certification by the municipality as provided in this subdivision exist and the municipality does not certify that they exist within 24 hours after the instrument of conveyance has been presented to the clerk of the municipality, the provisions of subdivision I do not apply. If an unexecuted instrument is presented to the municipality and any of the conditions for certification by the municipality as provided in this subdivision exist, the unexecuted instrument must be certified by the clerk of the municipality. Subd. 3. Ap~li~ility of r~strtot/ons. This section does not apply to the exceptions set forth in section 272.12. This section applies only to land within municipalities file:ftC :\~nnesota%20 Stalute~A202000%20272.162.html 9/24/01 ~ A mun~c~pa±~=y may choose to have this section apply to the property within its boundaries by filing a , tified copy of a resolution of ls governing body making th~c choice with the auditor and recorder of the county in which it is located. HIST: 1982 c 564 s 1; 1983 c 239 s 1,2; 1986 c 444; 1988 c 719 art 5 s 84; 1989 c 329 art 13 s 20 Copyright 2000 by the Office of Revisor of Statutes, State of Minnesota. · fil e://C :\TEMPkMinnesota%20 Statutes%202000%20272.162.html 9/24/01 Planning Commission Me~ting - August 21, 2001 $1agle: Wait, wait, waic Was it issued in the paper as a public hearing? Shgle: Thank you. CONSIDER AMENDIVW~NTS TO ~ CITY CQDE ~G ~ PROCEDURF_~ FOR srrsmvIsI01V . Kate Aanenson presented the staff report on this item. Blackowiak: Okay, does anyone have questions of staff? Sacchet: One question. Has this been reviewed with the City Attorney? Aanenson: Yes. It has reviewed it and he did make recommendations for change and those have been ' incorpommd into it. Sacchet: Thank you. Blackowiak: Okay, any other questions? I have a quick question. Kate, how many admini~tr~ive subdivisions would you have that are not recorded in a timely fashion? And what is the down side of them not being recorded in a timely fashion, aside from mapping and. Annenson: That's a main thing and because when you have an administrative subdivision where you've combined two lots, which the ordinance requires is there's a vacant lot between two they can administratively split that lot and each add to it to make two bigger lots. They come in for a building permit or the transfer of sale and they get hung up that way. It's very confusing .... under the circum.qances where you're leaving it up to the, sometimes it just doesn't follow through and it needs to be. There's implications too as far as...when there's different, with the recorder's office again. Tax parcel notification, that kind of thing. Blackowiak: Taxes. Aanenson: Taxes, all that so it needs to be timely. Blackowialc Alrighty. Well that makes sense to me. This is an item that is open for public hearing so if anybody would like to comment, please come to the podium. State your name and address for the record. Janet Paulsen: My name is' Janet Paulsen. I live at 7305 Laredo Drive. I have some copies to give you. I just want to walk through. So I wish to address Section 18-37, Exemptions and walk you through the ' changes that have occurred this summer and those which are propose. The front page tmder the letter is thc original code. An existing, I have it underlined in yellow marker is not italicized. On the next page, 18-37 as sent by the staff to the Planning Commission for the June 17~ or 18~ meeting. Existing is italicized and private street is added. On the next page is the minutes of the meeth~. Alison requests existing to be added to private street. And then 18-37 on the next page as sent to council, existing is removed and private street serving up to 4 lots is added as requested. They did not approve the removal of existing. I don't think council was aware of that and it passed council. And now on the next page 13 Planning Commission Meefins -August 21, 2001 they're back to the original code, ignoring the council action but are removing minimtun requirements for a buildable lot and existing public sueets. The reason given is.to require administrative subdivisions recorded in a more timely manner but no word it states this. I think it's baloney. Another reason given is that the city attorney advised that items 1 and 2 are not subdivisions under State Statute, but it's been in our code for years. What does it matter what State Statute says if that's just a minimum. We can put whatever we want on our statutes. This is Chanhassen's prerogative. We can keep this in. If this pass we'd be giving more authority to our local government ~ministrator with really no checks and balances. What advantages there to the citizens of Chanhassen except that developers might have an easier time. No minimum requirements of the zoning ordinance and no existing public or private streets, what would that mean for a developer'/ What would that mean for existing neighborhoods7 Why is this here? I just say to you be vigilant. Be demanding because we're depending on you to defend us. This is our only public hearing and in council we're limited to 5 minutes per subject and as a citizen and taxpayer I resent this time being spent by staff to negate our code which protects our property from being devoured by government and our neighborhoods changed for the worst. That's all. Blackowiak: Okay, thank you. Is there anybody else that would like to speak on this item? Debbie Lloyd: Debbie Lloyd, 7302 Laredo Drive. I think one of the greatest difficulties of this whole process is the time involved for review, and I've talked about this before. You know you want citizen involvement. You as a Planning Commission I think have a tremendous job to review all this material. Get it Thursday night. You have a weekend. You know really, how much time do you have to dig and ' lo0k and we've been looking at a lot of facts and things are not flowing perfectly. We don't want to be vigilantes as we've been called. We understand here at the city that's our name. That's not what we're here to do. We just want things to be done right and correctly. It sure would be nice to have an extra week in the process all the way along. It even came up tonight with the landowners of the fen. The Paulsen's mailed some information to you. It didn't reach your homes I don't believe in time fo.r you to review it. Sacchet: I got mine. Slagle: I didn't get one. Debbie Lloyd: I just think there's difficulty in the process. I don't think we're trying to be difficult. We're just trying to watch out for things because it's obvious to us no one else is really watching. Thank you. Blackowiak: Anyone else like to comment? Okay, I'm going to leave the public hearing open. Kate I'll give you a chance to comment if you have anything you'd like to say. Go ahead. Aanenson: I have to go through the comments. I guess I didn't understand. Blackowiak: It's a lot to take in in just a few moments, I certainly understand. Aanenson: If the Planning Commission wants to take more time, there's no rush on this. That's fine. If you want to table it, I have no problem with that and go through that. Try to get back to them with their comments. Blackowiak: Okay. Then I will close the public hearing and commissioners,.do you have comments and give me some direction. What are you thinking? I'm listening. 14 Planning Commission Meetins - August 21, 2001 -) Slagie: I will, I'll throw out. I mean the first question that I would have, or would desire to have answered is, was there verbiage that you requested to be in, I think that's the way this is represea~ed, or somehow we wanted to have into a motion or something, that didn't get conveyed to the City Council to vote on? And it appears that way so the first question I would have is just how did that happen? Fm assuming, Fm hoping just an incident oversight and so that would answer. Once that's answered I would have a pretty good feel as to what I would then want the direction to be. And obviously that's something we can't find out tonight but that's the thing I would like to ask and that's all. Blackowiak: Okay. Uli, comments? Sacchet: Yeah a few comments. I'm a little bit at a loss. I mean I always appreciate your input and I did get your letter by the way from the Paulsen's. And I appreciate getting that. I think it's a tremendous help, but I don't think your viewed in a negative way for all your hard work I think I appreciate your work However, the presentation today I had a really hard time correlating with what's in front of us. I mean and maybe it's just because I didn't ponder this enough, which is very possible or I'm missing the point but the way I see what's in front of us here, this first item of public he.m~g right now is to change the code that we have a solution for administrative subdivision so that staff actually has the leverage to have these boundaries recorded within a useful amount of time. Which to me seems pretty straight forward so what I'm wondering is, am I missing something? And based on Kate's comment, and maybe it does take some time to address all the comments .again. I certainly would need some'time to'adjust the comments that came up to just first of all find out exactly how to correlate to the particular issue in front of us. Blackowiak: Kate, would you like to add anything at this point? Aanenson: We'll respond back in writing. We can wait, that's fine. Blackowiak: Okay. Brace, any comments? Feik: I was not at the 6-19 meeting so I'm not sure what my comments would, how they would be productive. Blackowiak: Yes, I did have a chance to take a look at this. I had two letters from the Paulsen's, so thank you. That's right, maybe I got your's. And I believe I'm tracking what your point is. In other words that initial comments Planning Commission made did not get forwarded in their entirety to the City Council. Changes were probably made by the City Council based on less than the full comments that were made by the commission, therefore the changes that we're considering tonight may be based on faulty original material. That's how Fm reading this entire thing. That it kind of goes back to June and things maybe aren't tracking fight. And I don't have an answer for that but Aanenson: I could answer it but we're going to, it's he said, she said. Blackowiak: Exactly. Aanenson: The verbatim minutes are always attached to the staff report. Your comments were conveyed. The city attorney also gives a recommendation and we'll respond in writing to that and I'd be happy to table it and put that in writing, but your vote was Conveyed and the verbatim minutes are attached to what your recommendation. 15 Planning Commission Meetin~ - August 21, 2001 Blaekowiak: Right, okay. Aanenson: The city attorney also makes a recommendation on what the language should be, so. Blackowiak: So it's very possible then that the city attorney made a recommendation at the council. Aanenson: Very possible. Blaekowiak: Used the city, weighed what he said more heavily and used his reeornmendafion as opposed to the Planning Commission's recommendation. Al-$aff: That's exactly what happened. Slagle: Can I ask just one question? When staff provides us with recommendations, as in this case on the 19~, does the city attorney at that point provide the legal, or his reeomruendafions as to the language that's to be used because I guess I'd feel a little awkward if what we're voting on in any situation is going to be then shown to the attorney and then he re-words it. Why wouldn't he do that before we vote? Aanenson: You're making a recommendation. You can recommend whatever you want to give input to the council. Ultimately the City Council's going to make a decision based on if they have a question, advice of the city attorney. Slagle: I'm with you but since we're going off of your recommendations most of the time of what, you know I mean we put a lot of weight to that, I'm just wondering why, and maybe the answer is yes, he does look at them and does tell you what to put in. Aanenson: Let's back up. We had language in there. You requested a change. Okay the city attorney reviewed your recommendation for a change so we had language in there that he approved. You recommended a change. He reviewed your recommendation. Slagle: Okay. Then I just have a simple question, and this is more just universal again. Could be a dumb question but do cities have in their planning commissions, I mean do they have attorneys present? Is that a usual thing or? Aanenson: No. Slagle: It's non, okay. Okay. Blackowiak: Bruce, do you have anything? Feik: No. Blackowiak: No, okay. Sacchet: Yeah, as we were discussing this I looked at this a little more carefully and I do have a question. It appears to me at first glance that the issue that was brought up by Ms. Paulsen is only marginally related to actually the motion that's brought in front of us for a recommendation tonight. I do think she does have, she has an issue but my question is, with the change that's being proposed by staff, 16 Planning Commission Meeting-- August 21, 2001 it's my understanding that we are putting in an extra safeguard to get these administrative subdivisions actually recorded properly, is that correct Kate? Aanenson: That's the intent. Sacchet: And are we giving anything away? It s~ms to me lilm we're actually trying to fill a loophole. that these subdivisions do not get recorded and staff doesn't have a recourse to get them~ which is a good thing. But are we giving anything away by doing this the way it's worded? Aaneuson: Well that's their opinion and again Fd like to respond to that in writing. Sacchet: Because I don't quite see how we're giving s~ing away at this point, based on how Fm reading it. But I might be missing something. Based on how I see it fight now, I mean-I'd be prepared, to pass this onto council with this recommendation and I would think that at the same time in parallel I would like to look at what the issues are that can be addressed that were brought up. That's where I stand with this. Blackowiak: Okay, well. I don't know if Fve got anything to add but I guess I have a feel from where it is and Fm looking towards you Kate. You say you want to od_dress this in writing. Is it something you'd like to address before we move this forward or what's your feeling? Do we need to button this down a little bit better before it goes on? I fe~l like we're not getting anything done tonight but that's okay. Some nights are just like that I guess. ' ' Aane~son: I don't know how to answer thaC Every time you make an amen~t it comes back to' somehow a public street, a subdivision and I want to address-that to say specifically what this is doing and address their questions so if they feel like they're npt getting the time at the council. .. Sacchet: If I may comment on this? Blackowiak: Certainly, go ahead. Sacchet: I think staff is looking to us for guidance with that. I think we have to make this decision. I personally would feel comfortable to pass this on to council with the request to staff to ~ddress the concerns that were brought forward in the comments. For this particular one. Blackowiak: Yeah, Pm just wondering if tbere is indeed something missing from this Section 18-37. I think that's the whole crux of the argument. Is something missing fxom 18-37 as we see it fight now? And I can't track that all date to date to date. That's my whole thing. Because there are certain thin~ that are not, that are struck out and when were they struck out and, I don't know. So I will ask for a motion. Sacchet: I'll be bold. Blackowialc Be bold Uli. Sacchet: I do move that, where is it? That the Planning Commission recommends approval of the amendment to Section 18-37, Exemptions as presented in the staff repoR with the ~dditional request that staff research the comments that were brought forth in the public hearing so that those things are straight and laid out for the consideration of council. 17 Planning Commission Meetin~ - August 21, 2001 Blackowiak: There's been a motion. Is there a second? Feilc I was not here for the long discussion you had in June so I'd feel...making a second. Blackowiak: Well I can't second so it's up to you. You don't want to second this? Sacchet: Motion doesn't fly, alright. Blackowiak: Okay then will you please withdraw your motion. Saechet: I withdraw my motion. Blaekowiak: Okay. I'll entertain another motion. Slagle: Motion to table this. I'll make a motion that we table the proposed Section 18-37, Exemptions until further information from staff. Further, help me out. Feilc That works. Slagle: Okay. Further information from staff. Blackowiak: Okay. There's a motion. Is there a second? Feik: I'll second. Slagle moved, Feik seconded that the Planning Commi~sion table action on the amendment to City Code Section 18-37, Exemptions until ~rther information is received from staff. All voted in favor, except Sacchet who opposed, and the motion carried with a vote of 3 to 1. Blackowiak: And comments. Sacchet: I would have liked to pass this through. Blackowiak: Okay. And I would like to make one comment as well. I will direct staff to respond in writing to the comments made by the Paulsen's and to attach that to our next packet when we see this again and also I want that attached to council's packet when it goes to council so they have a written copy of what's been happening this evening so, okay. PUBLIC HEARING: CON~IDER AMENDMENTS TO THE CITY CODE TO PERMIT ONLY ONE DRIVEWAY ACCF_~S PER LOT. Sharmin AI-Jaff presented the staff report on this item. 18 CHANHASSEN PLANNING COMMISSION REGULAR MEETING SEPTEMBER 18, 2001 Chairwoman Blackowiak called the meeting to order at 7:00 p.m. MEMBERS PRESENT: Rich Slagle, Uli Sacchet, Lu.Ann Sidney, Alison Blackowiak, Deb Kind, and Craig C ay ug MEMBERS ABSENT: Bruce Feik STAFF PRF_$ENT: Kate Aanenson, Community Development Director, Sharmin Al-laff, Senior Planner, and Matt Saam, Project En~neer PUBLIC PRESENT FOR .ALL ITEMS: Janet & Jerry Paulsen 7305 Laredo Drive Debbie Lloyd 7302 Laredo Drive CONSIDER AMENDMENTS TO THE CITY CODE CLARIFYING ~ PR0(~DURES FOR ADMINISTRATIVE SUBDIVISIONS. Kind moved, Sidney'seconded to table this'item to get further clarification from the City Attorney. All voted in favor and the motion carried unanim' ously 6 to 0. CONSIDER AMENDMENTS TO ~ CITY CODE TO.PERMIT ONLY ONE DRIVEWAY ACCESS PER LOT. Sharmin Al-Jarl presented the staff report on this item. Blackowiak: Okay, thank you. Commissioners, we did see this before. Does anyone have any new questions based on what we see before us tonight? Lu.Ann: why don't you go ahead. Sidney: Yes Madam Chair. Sharmin. In, I guess is it part (h), or whatever, it says one driveway approach. I'm wondering if approach is the term we want to use or should we use access point? Or could you clarify that please? Because that's a word that's been thrown out but not clarified. Al-Jaff: Okay. We can use access. Sam-n: Madam Chair, Planning Commissioners. Access would be fine with me, unless planning has an issue with the word approach. Al-$aff: Either or. Saam: We were struggling I think with what word to use so we're looking kind of for some feeling from you. Sidney: Yeah, I'd suggest saying one driveway access. That's consistent with the rest of the amendments. And the one other point that I noticed, and this is grammatical. In the first section there, CHANHASSEN PLANNING COMMISSION REGULAR MIgETING OCTOBER 2, 2001 Chairwoman Blackowiak called the meeting to order at 7:00 p.m. MEMBERS PRE, SENT: Alison Blackowiak, Brace Feik, Uli Sacchet, Deb Kind, LuAnn Sidney, and Rich Slagle MEMBERS ABSENT: Craig Claybaugh STAFF P.~_RESENT: Kate Aanenson, Community Development Director; Sharmin Al-Jaff, Senior Planner; Matt Saam, Project Engineer; and Mahmoud Sweidan, Engineer. PUBLIC PRESENT FOR ALL ITEMS: Jerry & Janet Paulsen 7305 Laredo Drive Debbie Lloyd 7302 Laredo Drive CONS.~.__._~ER AMENDMENTS TO THE CITY CODE CLARIFYING THE PROCED~ FOR ADMINISTRATIVE SUBDIVISIONS. Kate Aanenson presented the staff report on this item, Blackowiak: Commissioners, do you have any questions of staff?. Feik: I have one quick one. In the second page; item (c) wlfi. ch says that the, third line down, there's 30 days for the applicant or the city attorney to file documents. And the final line states that the applicant to file would be cause for revoking. In my mind those seem to conflict a little bit. Am I missing something there? If the applicant or the city attorney shall file the docs, why would the applicant be penalized if the city attorney didn't get it done in time? Aanenson: Well I guess. Feilc I mean it seems a little. Aanenson: If you want to put down failure on the city's part to record it. Feik: Well if the city fails then you shouldn't penalize the applicant or the petitioner. Aanenson: That's fine. What language were you thinking? Feik: Well just anything that would clarify that. You know failure of the applicant to, if applicable. Something to clean that up to so there's not a misunderstanding down the road. That's all. Aanenson: Okay, that would work. Blackowiak: Or even Kate maybe failure to comply. · Planning Commission Meeting - October 2, 2001 Aanenson: Right, and just take out applicant. Blackowiak: Out of the applicant. I don't know if that's exactly what you said. Feilc It would work Itjnst solves the problem- That was it. That's all I have. Blackowiak: Okay. Deb, questions? Kind: Yes. The language that we're striking out it says if the new and residual parcels meet the minimum requirements of the zoning ordinlmc~ for a buildable lot and are on a public ~ or private street serving up to 4 lots, that language you're proposing to strike out, are we required to strike that out or is it just a good idea to strike it out? Aanenson: The city attorney's opinion was that, if we were challenged, that that would probably be not defensible. Again the state law allows you to subdivide a portion of your lot. Or not subdivide but take a portion of your lot and add it to another. So if by doing that and we apprise you of the fact that you're making a non-conforming lot, the state law allows that. It's a loophole in the state law. Unfommately that's the way it works but we always apprise people, you may be ~g a non-conforming situation. That's why we want to stamp those before it happens to apprise people of the simstion of what the actions that they're taking. But because that's in place and you're not creating subdivision, there ig no criteria because you're not doing a subdivision. There is no criteria to say you have to have ce/'tain qualifiers because basically if they want to sell a portion off by not creating a new lot they can do that. But we always feel that we should apprise them of that. Kind: If we left the language in it would be. discoura~ng, the creation of non-conf, orming lots. Would that be a good reason to leave it in? ' Aanenson: Sure. I guess if you feel Strongly about leaving it'in, it'd be my recommendation that you forward that to the City Council saying we would like some, to leave it in, if it does, in your opinion, may discourage somebody. And then we can let the city attorney address that to the council if you feel strongly about that. Feilc But it was reconm~nded by the city attorney to take that language out? Aanenson: Correct. Feik: Thank you. Kind: I see no reason why you would change his opinion. Aanenson: Well he can maybe address it to the City Council tOO. Kind: Okay. Blackowiak: Okay, any other questions? Kind: No. Blackowiak: Any questions down here? Uli? Planning Commission Meeting - October 2, 2001 Sacchet: Yeah I do have a quick question. In the text you add it over the previous time we looked at it Kate it says, because exemption is not a subdivision you address that and it speaks regarding access. Would likely not be legally defensible. The word access confused me a little bit. I mean are we saying that any restriction in the context as Deb just brought it up? Aanenson: For example, if you were to take a portion of your lot, add it to another and you've made your lot now, you have to have 90 feet of frontage and you've made it less than that. Or take someone else's driveway. I mean there is no qualifiers. You're not subdividing. The only way you can place the rules on it, it says the legislative action of subdividing a piece of property so you can't say, when someone comes in for us to review those, we cannot say you have to have access onto a public street. If you look down further in the subdivision regulations where you're doing a metes and bounds split and you are actually doing a subdivision, it says you have to have access on a public street, which is our criteria. If someone comes in to subdivide then you go through those steps to say you need so much square footage. You need an access onto a public street. Then we go through that criteria but on this circumstance there is no criteria. Sacchet: What's confusing me a little bit is that, where do we draw the line between this acJministrafive chop full of a couple square feet versus a subdivision because I think that's the problem we're struggling with. If somebody gives the neighbor a couple of feet because it makes a line straight or they want them to have other planting or what have you, then it' s not a big deal but if they give something that it impacts the size of what's left or any of that. Aanenson: I would agree with you and the city attorney's position on that is relocation of a property line is not a subdivision. What you're straggling is with how much and what's the impact, which we all struggle with but that' s the state law. Relocation of a property line is not a subdivision and that's really what this is talking about. You're moving a property line in a different location. Sacchet: So the definition would be if it doesn't create a new lot it's not a subdivision. Aanenson: Right, that's correct. Sacchet: No matter how teeny the remnant piece or whatever? Aanenson: That's correct. And what we do, and that's again why we've asked the county that they come through this process. We apprised them of the implications of doing that sort of thing. If they ever want to add on, refinancing they'll ask us if it's a conforming lot. Sacchet: Now what we currently have is we basically have no controls. Aanenson: That's what's in place, the same thing. Saeehet: We don't even have controls that it gets recorded properly. Aanenson: Yes we do. The only thing we're saying right now is that when it gets recorded, the thing that we're trying to change is we want it recorded within 30 days. That's the whole crux of this change. We've gone backwards and discussed, we've kind of brought it to full circle but the crux of this amendment is to say we want it recorded, right. Planning Commission Meeting - October 2, 2001 Sacchet: Now, and you are advising us against putting some caveat on it, that's basically the things you crossed out. A caveat that would maintain some sanity in the remnant lots. Aanenson: Right. There was some in there and it got s_da_~ to with the private driveway. Sharmin just did a blanket, put that in where that place was in and the city attorney says because you're doing a relocation of a lot line, you're not doing a subdivision, legally you cannot attach those. If you want to put those in because you feel it may discotuage somebody, you want to advise the council that you think it might be a deterrent, then I think you can recounnend that. Sacchet: So technically if somebody cuts their lot in half and gives the half to the neighboring lot, that's a relocation of lot line. Aanenson: Correct. Sacchet: Okay. That's my question. Thank you. Blackowi_slc Okay. This item is not open for a public hearing, although we do have some visitors here tonight that I know would probably like to say something. So if you could make your comments brief, we would certainly appreciate that. Jerry Paulsen: Jerry Paulsen, 7305 Laredo Drive and I did forward Some information to you. I hope that you received. It seems like the timing issue is a completely sepmmm issue from the other issue you're thinking about. Changing a lot line and creating, potentially creating a non-conformable lot. One of the . main issues here that we were contending. And the fact that, not being an attorney,, we didn't see anything in the state statute that was cited that would force this issue as the city attorney is contending. And the fact that a couple other cities that we surveyed .have the similar !an~mge and this city...about changing this themselves, Chaska and Eden Prairie and S~ and also Plymouth who we just today... The minor subdivision is, r m not sure if that's a different issue than the administrative subdivision. Aanenson: Yes it is. Our code addresses that too. It's different It's ~g a lot. . Jerry Paulsen: But I guess our main problem is the potential of creatin_g a non-conforming lot, whether it's 8,000 square foot or 14,000 square foot or whatever so. As I say, I think it's two separate issues.- The section (c) is, seems to be fairly reasonable with the caveat that Commissioner Feik raised. Blackowiak: Okay, thank you. Kate, can you just, I see scrmeone else is going to come up but let's say that for some unknown reason I want to give my neighbor 5,000 square feet of lot. You know whatever happens, so then my lot becomes non-conforming. I can do that Okay. Maybe the question is, do we need to change something in our city code to prevent that? .. . Aanenson: It's not addressed in the city code. That's state law, so it's. Blackowiak: So we can't. Aanenson: No. Blackowiak: Exceed the standard set by the state. Planning Commission Meeting - October 2, 2001 Aanenson: Correct. It's in the state law. Correct. You're exempt from subdividing. You're relocating a property line. I don't think we' ve ever, in my 10 years, had that happen. We've had people trade property lines on a fairly frequent basis. If someone's trying to add on. Doesn't have enough square footage. It's pretty rare that we would have someone, I can't think of a situation. Blackowiak: So you can't think of a case in which it had happened? Aanenson: ...to that gross of a degree. Blackowialc Okay. That was my question. Okay, thank you. Come on up. Janet Paulsen: My name is Janet Paulsen. I live at 7305 I.aredo Drive. I talked to the City of Plymouth today. They don't allow splitting, taking a few feet off a lot and giving it to an abutting neighbor. You have to apply for lot division. Roger Knutson is the attorney for the City of Plymouth and they don't allow it. Administrative subdivision they don't allow at all. It has to be decided and go through the planning process like anything else. I'm really disappointed with the planning department. Debbie Lloyd: Debbie Lloyd, 7302 Laredo Drive. My question is, I guess who in the city asked for the change7 Number one, to this code. Aanenson: The 30 day role? That's what we're changing. I'm not changing anything regarding the state law of subdivisions. That is not being changed. What we're asking, the change that's here before you tonight is to have it recorded within 30 days. Blackowiak: And that's just in an attempt to make it consistent with state law. Aanenson: No. The 30 .day is to make sure that we have lot dimensions accurate so they don't get, the lines don't get re-adjusted, relocated, and then 3 years down the road we find out they haven't been recorded. Blackowiak: Okay, does state law, is that said at all or not? Aanenson: Pardon me? Blackowiak: Does state law address that at all or not? Aanenson: The recording of it? No. No. No, that's our ordinance to be more... Blackowiak: So that we have current, up to date. Aanenson: Correct. Blackowiak: Okay. Debbie Lloyd: I just find it very suspect that we're making all these changes to code without good reason. Having researched code for the one issue you're aware of, code changes or changes to the original code and any code changes took past Planning Commission's and council's a long time to administer. They weren't done quickly. And I know this one has been tabled a few times but I'm just suspect of all this stuff. And I have to frankly say I'm suspect of our city attorney. If he says one thing Planning Commission Meeting - October 2, 2001 or one city he represents it's okay for them to have that wording in there, to protect lots from being, I mean basically you're moving lot lines, fine. But when you're creating non-conforming lots, I mean what's to say you couldn't have a 5,000 square lot in what's to be a 15,000 square foot RSF. I think there's a lot more that has to be asked here. And I'm concerned. I really respect all of you, but I think you know an old member like Ladd Conrad who was here for 20 years might have had some history on this and frankly I didn't have an opporUmity to contact him to see but I guess it's just a concern. Thank you. Blackowiak: Okay, seeing no one else before us, I will close the public hearing. So commissioners if you'd like to make any comments about this, now's your chance. Rich? Slagle: Can I go last? Blackowiak: Certainly you may go l~st. We'll start with Deb then. Kind: Okay. I guess I would like to see the language kept in there. The parts being proposed to be. strickea I don't even know how to say the word. Striked out. Blackowiak: Deleted. Kind: Deleted, thank you. lust as a way to discourage the creation of these non-conforming lots. And I guess I'd like to see that kept in. And then item (c) to me is a no brainer with changing the last sentence, deleting the words of the applicant to. Or of the applicant. I would be in agreement with that recommendation for the City Council. Blackowiak: Okay, thanks. Bruce. Feik: After reviewing this a couple of times I really don't have any concerns other than the One I expressed regarding item (c). I guess my personal opinion is, we've got Frofessional staff members and city council all giving their very, various experiences and qualified opinions and I guess I'm not in a position that I would necessarily not go with the recommendation of the attorney. The staff atWrney's made recommendation to strike the language. It'd be my opinion to keep it, to follow the attorney. reco~n~on. Blackowiak: Okay, thank you. Uli. Sacchet: WeU, I was ready to pass this last time and the previous time this was in front of us because it seems simple thing to me that we want to make sure these lot changes get registered within a given time period and it's hard to argue with that. The other aspect that comes into the pictm~ the concern that is the result of lots could end up non-conforming I think it's a valid concern as it was pointed out. It's a separate concern. Based on the reseauch that has been done by Mr. Paulsen that apparently some other cities have similar language in their code, I would like to recommend we leave it in or we at least advise' staff to present it to the council as an element that we would like to maintain in that context. That's basically my position. Blackowiak: Okay, thank you. LuAnn. Sidney: Okay. I appreciate staff's analysis. It took me a couple of readings to get an un~g of what we were driving at and truly all it is is the 30 day notification and recording that we're after. And if Planning Commission Meeting - October 2, 2001 that is what we're looking to add into the code, then I would think if this would help to help clarify that situation, we should leave the original language in and make the fewest changes that we can. If we're only adding (c), I don't have any problem with passing this onto City Council. And I do understand that we're not creating subdivisions in this case and that's the whole point of the section. The other section dealing with subdivisions and we don't have anything to do with that. I have no problem with that he advised that we want to leave that original language in there. Just add section (c). Slagle: I guess my question would pertain to what's just come up through the public discussion in that if there are cities close to us who have what I'll call verbiage that addresses this, or some parts address it, is staff saying that that verbiage is really to discourage non-conforming lots or do those cities, and now including Plymouth which our own attorney it sounds like represents. I can't confirm that. Is that to discourage non-conforming lots or do they believe legally that they can enforce people not to do that? Do we know? Aanenson: Well we've mixing a few things. Slagle: Well I understand. Aanenson: Yeah, I mean let me just clarify first though. Subdivisions creating a new lot. What I'm looking at for Plymouth is a subdivision regulations. Subdivisions creating a new lot. That's a separate track that we're talking about. We're talking about relocation of a property line and I think that's been some of the confusion. We're not creating a new lot. I'd be happy when it goes to City Council, if you want Roger to cite the Plymouth rule, compare the two, I'd be happy to do that as part of the staff report when it goes to council. Slagle: Actually I'd like that. Just when it comes up to council if there can be some short discussion on what the neighboring cities are doing and maybe his observation as to why they're doing it. That's all I would ask. Otherwise I think it's fine and I agree that it sort of goes back and forth between the number of days and from the code but it just raises questions I mean I think to the average person gosh, you know. That's all. Blackowiak: Okay. And I pretty much agree with my fellow commissioners. I think I would like to see that deleted section remain in, or at least a note or an aside to council saying that Planning Commission for the most part felt that it should be left in so they would understand that. Whether it's defensible or not I don't think is our issue right now. I think our, or at least as I see it, our goal should be to try to get the strongest ordinance possible and if leaving some language in might discourage people from, you know they might not even go there. Then maybe we should consider that. And again as I see this, it's a housekeeping issue. Just making sure things are recorded properly. I can't see that too many people would try to make a non-conforming lot but I would certainly like to discourage that and maybe that's something we need to look at Kate. I don't know if we can or can't do that but. Aanenson: I asked that question and again that's state law but I'll be happy to have Roger comment on that. The rationale for that. Blackowiak: We have to go lobby huh. Okay. Alrighty. Well with that I would like a motion please. Sacchet: Yeah Madam Chair, I'd like to make the motion that the Planning Commission recommends approval of the amendment to Section 18-37, Exemptions as presented with the change to not delete the Planning Commission Meeting - October 2, 2001 strikeout portion in Section (a). And the change in wording that, if you can refresh my memory of what you said, that it makes sense. Kind: The last sentence of paragraph (c) should read, failure to comply shall be cause for revoking the city's approval. Sacchet: Come again? Aanenson: Just take out the word applicant. Sacchet: Oh, okay. Okay, yeah. Including that That's my motion. Blackowiak: Is there a second? Kind: Pll second it. Sncehet moved, Kind seconded that the Planning CommigMon reo)m_ mends approval of the amendment to Section 18-37 Exemption~ to read as follows: Section 18-37. Exemptions. (a) The zoning administrator shall cettif3' that the following conveyances, known as administrative subdivisions, are exempt from platting if the new and residual parcels meet the minimum requirements of the zoning ordinance for a buildable lot and are on a public street or private street serving up to 4 lots. The applicant shall furnish the city a survey.prepared and signed by a registered land surveyor for review: 1) Dividing a platted lot to add a portion of the lot to an abutting lot; 2) Dividing a metes and bounds parcel to add a portion of the parcel to an abutting parcel; 3) In areas outside the urban service area, the separation of a parcel into two (2) or three (3) parcels if all resulting parcels are capable of being further subdivided into buildable lots under the zoning ordinance. And (c) Upon approval of an administrative or metes and bounds subdivision, the city shall notify the applicant of the approval and within thirty (30) days thereafter, the applicant or the city attorney shall file the documents with the county recorder and furnish the city evidence of such recordings. Failure to comply shall be cause for revoking the city's approval. AH voted in favor and the motion carried unnnimouMy 6 to 0. PUBLIC HEARING: REQUEST FOR SITE PLAN APPROVAL FQR ~ CON~rRUL~0N OF A 20.772 SOUARE FQOT OFFICE BUILDING PRQPQSED 'IQ BE (~Q~UCTED ON ~ NORTHWEST CORNER OF HIGHWAY 5 AND DELL ROAD, QN PROPERTY ZQNED 10P, DELL PROFF~$IONAL BIJILDIN(~, MOUNT PRQPERTIF~q. 7305 Laredo Dr. Chanhassen MN 55317 October 18, 2001 2001 Kate Aanneson, Community Development Director Chanhassen MN Subject: Proposed amendment to Sec. 18-37 (Administrative Subdivisions, sometimes referred to as minor subdivision) (Please attach to StaffMemo for City Council meeting of October 22) We believe it would be unwise to approve the proposed change to paragraph (a) of Sec. 18-37 for the following reasons: If a lot owner sells a portion of his lot to an abutting neighbor, the residual lo~ would not be required to meet the minimum requirements of zoning ordinance for a buildable lot. This could create a non-conforming lot, and conflict with code. Sec. 20-71 specifies that non-conforming lots should be prevented and eliminated. The proposed amendment could potentially multiply non-conforming lots. Two,Mbt..~a~utes (272-162 and 462-352) were cited as evidence that Chanhassen ex)de must be changed. We see nothing in either statute that contradicts the eurrent'wording of Sec. 18- 37. ~qbither MN Statute appears to compel cities to permit such lot line changes. Otl er cities have similar code to the current version of our Sec. 18-37, including Chaska, Ed ;n Prairie, Victoria, and Farmington (see Attachment). Farmington's City Attorney is wi :h the same law firm as our City Attorney. These cities have code worded similarly to our eo lc, that such a residual lot must meet the subdivision ordinance. Becat]se such a residual lot could become non-conforming, because the cited MN Statutes do not contr~ldict our Sec. 18-37 paragraph (a), and because other cities have code similar to ours, we believe the proposed change is neither necessary nor reasonable. 'This proposed change could allow~developers an easy way to circumvent lot sizes and/or widths required in shoreland code. If any change is to be made in paragraph (a) it should be to require scrutiny by the Planning Commission and the Council, and not be a decision made solely by the zoning administrator. We agree with the Planning Commission that paragraph (c) should be altered to avoid any ambiguity of who is responsible for recording the document. We request that this item (#1 d) be removed from the Consent Agenda to permit discussion. Cordi~lly, Gerald W. Paulsen (952) 934-7032 Attachment Janet D. Paulsen See. 22-224. Minor subdivisions. (a) F,x~mption of certain platting requirements. In the case of a subdivision of small size and of minor importance situated in a locality where" conditions are well defined, the city may exempt the subdivider from complying with some of the requirements for platting. In the case of a request to divide a lot which is a part of a recorded plat, where the division is to permit the adding of a parcel of land to an abutting lot,. reconfiguration or .to create two lots and the newly created lots and lines will not cause the other remaining portion of the lot to be in violation of this chapter or chapter 30, the division may be approved by the city after submission of a survey by a regis- tered land surveyor showing the original lot and the proposed division. ZONING ORDINANCE . SECTION t2: MODIFICATIONS, EXCEPTIONS, AND VARIANCES a) Minor Subdivisions: In the case of a subdivision of small size and of minor importance, situated in a' locality where conditions are well defined, the City Council may exempt the subdivision from complying, with some of the requirements stipulated in Section 5 pertaining to the preparation of the Preliminary Plat. ' 1) Lot Split/Consolidation: .. In the case of a request to divide/consolidate a lot(s) which is (are) part of a recorded plat where the division is to permit the adding of a parcel of land to an abutting lot or to create two lots, and the newly created property line will not cause {he other remaining portion of the lot to be in violation with this Ordinance or the Zoning Ordinance, the division/consolidation may be approved by the Council after submission of a survey by a registered land surveyor showing the original lot and the proposed division/consolidation. FARMINGTON CITY CODE Downloaded 10/17/01 TITLE 11 SUBDIVISIONS l l-I-5"WAIVER OF PLATTING: Tho following land divisions are exempt from the provisions of this Title: (A) A subdivider of a single parcel of land into no more than two (2) parcels may request a waiver of the formal plat review process. (B) The request shall be submitted on a form provided by the City and shall be accompanied by a registered survey which shall include a key map of the quarter quarter section where it is located showing ali othar parcels. (C) The waiver may be granted by the Zoning Officer if both of the following requirements am met: 1'. Tie property is part of a recorded plat or both parcels created by the subdivision are situated .0u.~id_~ o.f..th..e....u~.... ~.s..e~.ce:.ar..ea a.s..id...ont.!O~ in..th, e. Farmi'~ngtg_ .n _Comprehensive Plan. '-.-~'.':2::-The lots. ' .m..eet:.the' ~imum'.!Ot requi'remon, ts 9fthe Z~ofiin. ~i0~. !~ii~-.~-. :-.¥ ~.'??'..:"-.'!:..~-~.'?::::.:-::'!::~:::': i~'-.-'!?!::. (D) If, i~ th~opinion of the Zoning Officer, the proposed subdivision of properS7 would adversely ~ tho futur~ ~rderly development of tho property or adjacent property, or if it lies within the urban service area, tho waiver may bo forwarded to the City Council for its consideration. Tho Council shall waive the platting requ~Lroments unless it determines the proposed subdivision would adversely affect the orderly development of tho property or adjacent property. (E) The subdivision requested must be effected and filed with the Dakota County Recorder and proof of filing furnished to tho City within sixty (60) days from the date of approval or the waiver is null and void. SECTION 12.01. PURPOSE. This Chapter is adopted for the purpose off (1) establishing standard procedures, requirements and conditions for the subdividing of land; (2) securing satisfactory conformity of such subdivision to City plans, City Code provisions and regulations, adopted or undei~ prep..,.ll, ration; (3) authorizing the'Community Planning Board to act under this Chapter u advisory to the CounCil; and (4) a~s~ing that new subdivisions will contribute toward an attractive, orderly, stable, safe and wholesome community.. SECTION 12.02. SUBDIVISION APPROVAL REQUIRED. No laud shall be subdivided without complying with the provisions of this Chapter... Subd. 1. Administrative Approval. The C~ty Manager or his designated representative rna); authorize subdivision upon fmdh!g (1) the division will not result in more than two parcels; (2) ifa lot which.is part ora plat recorded in the office of the County Record~- 0f Hemiepin'Coun~y is propbsed to be divided, such subdivisit~n will not catise an]~ [1 structure on the lot to be in violation of the Zoning Chapter or any other pt/ovision of the City Code; (3) the r~ulting pari:els generally conform to the shape and area of existing or anticipated land subdivisions in the surrounding areas; and, (4) the owners of land, contiguous to the parcel b~in§ divided, file no written objections within ten days following written notification to them or otherwise indicate in writing that they hav. e no objections. Subd. 2. Council Action. If the proposed subdivision is not authorized under Subdivision 1 of this Section, the subdivider may proceed to obtain approval by the Council as hereinafter provided. All sul~divisions created by Council action shall be effected by a plat made in accordance with Minnesota Statutes, 1990, Chapter 505. CITYOF CHANHASSEN P01~c147 Minnmua 55317 Phone 952.93Z1900 952937.5739 9~93Z91~ B~ ~~t F~ 95Z9~524 MEMORANDUM TO: Todd G~thardt, City Manager FROM: DATE: SUBJ: Kate Aanenson, AICP, Community Development Director October 17, 2001 ~ Participation in the Livable Commurlities Act BACKGROUND When the city originally agreed to participate in the Livable Communities Act, the City Council at that time decided to review participating in the program every two years. The city needs to adopt a resolution and the goals. Staff is recommending that the goals remain the same. Included with this report is an explanation of Affordable Life-cycle Housing Opportunities, Guidelines for Priority Funding For Housing Performance and a housing performance score for the city. The "AI.HOA" account is the amount of money that the city must have expended in the ~ 2001. In the year 2000, the amount was approximately.S9,500. For the year 2001 it is has risen to $38~269. This is reflected in the city increaseA Homestead Tax Capacity which is $541,747, up $144,000. The city has met the "AI~HA" number based on the projects that the city has already assisted.' The guideline for Housing Performance explaim, how the Met Council will be using the Housing Goals in pointing out tran~on. The city housing score of "48" will be used-in the evaluation of TEA 21 and Livable Communities. Demonstration Account and Tax Base Revitalization Account Application. - Staff is recommending the Council adopt the resolution to continue participation in the Livable Communities Act and the LCA Goals. - .~ LCA Progress Report Page 2 Chanhassen Affordable Housing Goals Progress 'under the Livable Communities Act (Nov. 2001) Long term Results Percent of Goals To-Date Long-Term 199~-2010 Goals Owner -Occupied New Construction 1,562 units 631 units 40% 30% Rental New Construction 202 units 83 units 41% Or Acquisition .. Total 1,764 units Owner Occupied New Construction Project Year- Units Mission Hills 1995 200 North Bay 1995 35 Autumn Ridge 1996 112 Walnut Grove' '1997 128 Arboretum Village 2001-2002 156 Total 631 Rental New Construction Project Year Total Units Affordable Units Centennial Hills 1996 65 39 Lake Susan Apartments 2000 162 0 Powers Ridge Apartments 2001- 344 Presbyterian Homes* 2002 163 36 Carver County HRA 2001 8 8 Total 734 83 *Proposed development LCA Progress Report Page 3 Current LCA affordability goals are: 2001 Units renting for no more than 30 percent of household income for families with 50 percent or less of median income ($31,800 max.) = household size and number of bedrooms sets the max, for example: o Efficiency -$556 o 1 Bdrm-$596 o 2 Bdrm-$715 o 3 Bdrm-$826 o 4Bdrm-$922 2001 Ownership housing costing no more than 30 percent of household income for famihes with less than 80 percent of metro area income ($50,880 max.) = $134,250 or less horn~ value. There have been two apartment (rental) projects recently approved. Both of these projects are proposed to be market rate. There is discussion of other rental projects and they are Doug Hansen proposing 36 units on his property on Santa Vera and Presbyterian Homes at Villages on the Ponds, which may have 163 units (36 units which .may be assisted) and the redevelopment of the bowling property (rental housing and retail). Carver County HRA has bought 8 housing units throughout the community. They will own these units and rent them to low and moderate- income people. The only affordable owner occupied under units that are projected is Arboretum Village, which could have a total of 156. These numbers are based on the current housing goals that were adopted as a part of the Livable Communities Act and the Comprehensive Plan. The goals have changed since the city first agreed to participate. Assuming a 90/10 owner/rental mix of the projected 5,784 dwelling units; 30% of the owner occupied (5,206 units) were to meet the standards for affordability and 35% of the rental units (578 units) were to meet the standards for affordability. City financial assistance to date has been on two projects-one rental and one owner occupied. Centennial Hills · Land Acquisition $100,000 · Approximately $300,000 is being held in escrow should the project short fall occur (30 years) · All units subsidized at approximately $1,500 (no ~ taxes) · Subsidy approximately $61,199 per unit. This subsidy is based on tax forgiveness. This project pays $28,000 a year in taxes versus a market rate project would pay approximately $130,000. (Example $130,000-$28,(gg)=$102,000/65 units=S1,569 tax per unit * 39 affordable units = $61,199.00.) LCA Progress Report Page 4 North Bay · $700,000 (not including interest) subsidy of 35 units through the HRA for the'creation Of a housing district · 18 units will be for first time homebuyers ($95,000) : · 17 traits will be affordable by the LCA standards (under $120,000) · Subsidy approximately $20,000 per unit. RECOMMENDATION Sl~fff is recommending the Council adopt the resolution to continue participation in the Livable Communities Act and the LCA Goals. Attachments 1. Resolution 2. LCA Goals 3. AIJ-tOA Opportunities 4. Guidelines for Priority Funding 5. Housing Performance Score 6. Bae~und Report for 2002 LCA DATE: CITY OF CHANHASSEN CARVER AND H'E~P~.CO~, MINNESOTA RESOLUTION NO:' "' MOTION BY: SECONDED BY: RF_,SOLUTION ELECTING TO CONTINUE PARTICIPATION IN THE LOCAL HOUSING INCENTIVES ACCOUNT' PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT WHF.,R~A~, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHF~REAS, the ~tropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local HOusing Incentive Account, and the Inclusionary Housing Account is intended to provide certain funding - and other assistance to metropolitan area municipalities; and WI4F. RF~S~ a metropolitan area municipality is not eligible to receive' .gnmts'or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Develo'pment unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statues section 473.254; and ~, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycling housing goals for that municipality that are consistent with and promote the policies of the Metropolitan · Council as provided in the adopted Metropolitan Development Guide; and WPIRREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WI4~REAS, the Metropolitan Council adopted, by resolution after a public heating, negotiated affordable and life-cycle housing goals for each participating municipalitT, and WI-IF~S, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHERF_AS, for calendar year 2001, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 2000, can continue to participate under Minnesota Statues section 473.254 iE (a) the municipality elects to participate in the Local Housing Incentives Program by November 15, 2000; and (b) the Metwpolitan. ' Council and the municipality have successfully negotiated affordable and life-cycle housing goals for the municipality. NOW, TI-n~l~O~ BE 1T RESOLVED that the City of Chanhassen hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 2002. Passed and adopted by the Chaahassen City Council this 2001. day of ATFF..ST: Todd Gerhardt, City Clerk/Manager YES NO Linda C. Jansen, Mayor ABSENT o~ EXPLANATION OF AFFORDABLE LIFE-CYCLE HOUSING OPPORTUNITIES FOR THE YEAR 2001 Simply stated, here's how we determined your community's ALHOA for 2000 that is to be expended in 2001. First, we determined the average market value of your city's houses in 1995, doubled it to arrive at a base value. We then found all of the 1995 high priced houses that were above this base mount and subtracted the base value fi'om each of those high priced houses to arrive at an excess value number for each house. Next we added up all of those high priced house's excess values to arrive at the total base year excess number. This 1995 number doesn't change. We did the same for the current year, this time using the current market values' for the houses and the cra'rent base value using the Consumer Price Index change according to the requirements of the legislation. If the current year's excess is bigger than the 1995 excess, we subtracted the 1995 excess from the current year's total excess to arrive at the Growth in Excess. We multiplied that Growth in Excess times your city's tax rote. This is the Affordable and Life Cycle Housing Opportunities Amount for this year. This means that if there-is no growth in the total excess from 1995, then there is no Opportunities mount. Definitions: HOMESTEAD . A homestead is defined as property regularly "homesteaded" by its owners. For farm homes, it represents the assessment of the farm house, a garage and one acre of land only. CONSUMER PRICE INDEX (CPI) The Consumer Price Index measures the inflation factor in the U.S. economy. The Department of the Interior publishes this rote monthly along with a yearly average. For this program, the yearly average CPI is used. To ensure that this base value does not lose its meaning in future years the base value is increased by the CPI each year. This increased value approximately represents the effect of inflation on the market value of houses in your city. By changing the base value every year, the houses that were not included in the first base year calculation should not be included in future years just because the market value has increased due to inflation. Refer to attached sample city printout for assistance Column A--Anytown This is the name of your city Column 15 2500,000 This.is the 2000 value used ' for.' identifying homesteads in your city that were above.this hurdle number. This hurdle number was the result of multiplying the base value (see above for the definition of the base value) times the CPI change from 1995 to 2000 Column C--255,736 This is the 2001 value used for identifying homesteads in your city that were above this hurdle number. It is exactly like Column B, except the CPI change is now from 1995 to 2001. Column D 200,000 This is the 1995 sum of all houses having values above the base value. It represents only those houses that were above the base value, and reflects only the amount left over after subtracting the base value from each house valuation. For example: If a high priced house had a value of $ 240,000 and the base value for the city was $ 235,000, then that high priced house had an excess of 5,000 (240,000 - 235,000 = 5,000). This original amount does not change. This original-figure is used as the basis to determine if you city has had any growth in high priced homes since 1995. Column E 250,000 This is the 2000 sum of the high priced homes having values above the current hurdle rate found in Column C. Like Column D, it represents only the excess amounts not the entire home value. Column F 50,000 Quite simply this is Column E minus Column D. If your city has added higher priced homes since 1995 you should have a balance in this column. If you city has not seen an increase in the higher priced homes since 1995 there should be no balance in this column. There is no negative balance in this column. All negative values become zero. This number is the basis for all subsequent calculations on this form. Column 12,500.00 This number is your increased growth in higher priced homes (Column F) multiplied by you city's local tax rate (Column K). It represents the extra property taxes received by your city on the higher priced homes identified in Column E. Column H~230,000 This number is the total of all homestead property tax capaci.ty (not market value of the properties) in your city times 4%. The number is calculated and supplied by your County Auditor. Why 4%? Since all higher priced homes will have a value above $72,000, then their tax capacity would be at 2%. However, since the program doubles the market value to arrive at the base value, then the tax capacity on the homestead tax capacity should also be doubled or 4% (2% x 2 = 4%). Column I 57,500.00 This number is the result of multiplying the 4% Homestead Tax Capacity (Column FI) times your city's local tax rate (Column IC). Column J~12,500.00 This column is the lower of Column G or Column I. Simply stated it represents the calculated extra property taxes your city receives from these higher priced houses. In some cases these extra property taxes may be the 4% Homestead Tax Capacity number (Column J) rather than the Excess Growth number (Column G). In those instances, the growth of high priced homes is faster that 4% of the net tax capacity for the city. Column K~25.000 % This is your city's local tax rote for 2001 as certified by your County Auditor. Column L 12,500.00 This is the same as Column J. Opportunities Amount for 2001.. It represents the Affordable Life-Cycle Housing Column M~125 This is the actual number of higher priced homes that had Values above the 2000 hurdle rate. Column N 150 This is the actual number of higher priced homes that had values above the hurdle rate for 2001. GUIDELINES FOR PRIORITY FUND~G FOR HOUSING PERFORMANCE The Metropolitan Council's Regional Blueprint includes policy that supports the broadened oppormni. 'ty for affordable and life-cycle homing.throughout the region. As one of the actions it will take to support such housing opportunities, the Blueprint says the Council will "give priority for regional infrastructure investments or expenditures of public dollars to communities that have implemented plans to provide their share of the region's low- and moderate-income and life-cycle housing opportunities." The following criteria and their relative weight will be used to annually determine a score - 0 to 100 points - and rank for cities and counties in the region to be used in the evaluation and prioritization of applications for funding by the Council. County scores will be used in the evaluation of county applications for funding; city scores will be used for city applications. Joint applications for discretionary funding will be weighted pursuant to the applicable combination of counties, cities, or both counties and cities. Examples of current funding decisions that will be affected include but not be limited to those for community development- the LCA Fund and Smart Growth initiatives, transportation- TEA-21, the environment- MetroEnvironment Partnership grants, and other investments and programs such as those for parks and open space. The amount of emphasis or weight given to the housing performance score or rank in the evaluation of applications for various funding programs will be at the discretion of the Metropolitan Council at the _time it solicits applications for any of these discretionary funding activities. Any changes to the 'performance criteria themselves will be made only after the Council follows its adopted policy and practices for changing policy documents. V.~IIlIIARY~OMMI.~'D~ 1~81~82~~1FnmLDOC :~ Metropolitan Council Counties Capacity to deliver affordable, workforce and life-cycle housing 0 or 10 points I. The county approves a property tax levy to fund'its opemtion/arlministrafion of housing assistance, development or rehabilitation programs for county residents. Use of resources, programs and initiatives for affordable, workforce and life-cycle housing. 0or 10 points 2. 0 or $ points 0 or S points , The county, its homing agency or agent expends county funds (property taxes, fees, property sales, etc.) to assist the development or preservation/maintenance of affordable housing. 0 to 60 points 4. The county, its housing agency or agent owns and is responsible for the management of affordable housing units for a. the elderly and/or handicapped · b. families or families with special needs The county, its housing agency or authorized agent, admini.qters programs and/or resources to address affordable housing assistance, development and preservation needs in the county for cities and townships that do not manage their own such programs or resources to address these housing needs. Examples of programs or resources to address these needs include, but are not limited to, the following: Tenant-based rental assistance (Section 8 existing housing programs - vouchers or certificates administered by the county or its agent) · The use of low-income housing tax credits for the development of rental housing · Development of county housing TIF district to assist affordable housing development or preservation · The use of housing revenue bonds to support affordable housing production, homebuyer assistance, or housing preservation efforts · I. and acquisition assistance program for affordable housing providers (e.g. Habitat for Humanity) Locally-administered activities such as: · · First-time homebuyer mortgage assistance program · Downpayment and/or closing cost assistance program · Homeowner rehabilitation or home improvement loan program funded by the use of MItFA funds or locally generated funding V.M.IBRARY~OMlkfl.~)~ I ~61~n4'Criteringl~0901FimI.DOC · Rental property rehabilitation or renovation program · New construction affordable housing assistance or support funded by the use of-federal CDBG or HOME funds - ownership or rental · Low-income housing rehabilitation loan or. grant program funded by use Of .. federal CDBG or HOME' funds · Housing counseling serviee~ (e.g. renter or first-6me homebuyer education efforts) Other innovative efforts or initiatives: Other initiatives undertaken by the county or its agent that require county involvement, partnership, support, or resources and address the housing needs of low- and moderate-income individuals and households, or those with special housing needs in the county, or advance the production or preservation of such housing. Each policy, activity, program, resource or other initiative is worth 5 points, not to exceed 60 points. 0 to 10 points 5. The county's expenditure of county funds (property taxes~ fees, property' sales, etc.) for emergency shelter/homelessness as identified in the previous year's budget will be assigned points based upon the following per capita spending: 10 points - $4 or more per capita 7 points- $2.50 to $3.99 per capita 4 points- $1.00 to $2.49 per capita 1 point - less than $1.00 per capita :~ Metropolitan Council Cities Affordability and Diversification 0 to 8 points · 1. 0 to 8 points 2. 0 to 6 points 0 to 10 points 4. 0 to 4 points Municipalities are ranked according to the percent of their owner-occupied housing (homesteads) with an assessed valuation equal to or lower than an amount affordable to households at 80 percent of area median income, and their total number of mobile homes. Municipalities are ranked according to the percent of their total homing stock that is comprised of rental units affordable to households of low- and moderate-income (50 percent of area median income or less). This includes all federally subsidized rental units - public housing, Section 8 housing, units subsidized by the U.S. Department of Agriculture, units developed with the use of low-income housing tax credits, units developed with the assistance of MHFA, the LCA Fund or the assistance of a local fiscal tool or housing finance initiative. This also includes all rental units that are qualified as 4d for purposes of their property tax classification. Municipalities are ranked according to the percent of their housing stock that is comprised of units that are not conventional single family detached units. These units include twinh0mes, quads, apartments, townhomes, condominiums, detached townhomes and mobile homes. Municipalities are ranked according to the percent of net units added to their housing stock that are affordable- both ownership and rental since the Council began monitoring in 1996. These "new" units may include- units that have been "preserved" as affordable for a definitive period of time because of public or private re-investment to retain their affordability. ("Net units" means that affordable habitable units removed as the result of a city initafive will be subuaeted from the total new affordable units.) 5. Housing for special needs Municipalities are awarded 1 point for each of the following types of special housing within their jurisdictions: Housing for which federal, state, county or local funds or those of a non- profit organization have been used to purchase and operate residential units or provide licensed housing that is not for the purposes of incarceration, but as a tran.qitional placement of adult offenders or adjudicated delinquents A publicly subsidized or non-profit group home licensed by the Department of Health or Department of Human Services which provides temporary or permanent housing for the physically handicapped, mentally ill, developmentally disabled or chemically dependent %' ~L lB R.JLR Yt~3M.~DV~PETER50~ I ~~150gO I F'n~[ DOC :~ Me~ropollt:~n Council A shelter which is publicly subsidized and/or operated by a non-profit group to pro.vide temporary homing.for homeless persons and families., battered'women or those not'otherwise able to secure private housing Housing for individUals and families who are homeless, but with a transitional stay of six to 24 months, and the assistance of advocaIes, can work towards housing stability and self-su~ciency to obtain permanent housing. Each type of housing (not instance of such housing) is worth 1 poinL Local Initiatives to Facilitate Affordable Workforce Housing Development or Preservation 0 to 15 points 6. Fiscal Tools and Initiative The municipality has in place adopted local policy in its comprehensive plan or local housing plan that allows and encourages the use of a local fiscal tool or initiative and has used such a local fiscal tool to assist affordable workforce or life-cycle housing development Or preservation. Examples of such fiscal tools include but are not limited to the foll'owing: . · .. · Tax increment financing · Housing revenue bonds .. · General obligation bonds · A local property tax levy · Local tax abatement · Local fee waivers or reductions · Credit enhancements · Taxable revenue bonds · Land write-down or sale · Collaboration and participation with a community land trust to preserve long-term affordability The use of federal or state dollars is only applicable if such dollars may be used for activities other than the development or preservation of affordable and life-cycle housing but the municipality has chosen by policy to use them for affordable housing development or preservation. Each local fiscal tool or initiative is worth 3 points. 0 to 15 points 7. Initiatives regarding local regulation and development requirements The municipality has in the two previous calendar years allowed the r duction, adjustmem or elimination of a local official control, or development or local code requirement as a cost avoidance measure in order to facilitate the developmem or preservation of affordable workforce or life-cycle housing, or has in place in its policies and official controls a commitment to make such V?~IBRAltY~IMUNDX~PIZIF. JI~N~OI~I :~ Metropolitan Council 0 to 12 points reductions, adjustments or eliminations of requirements .whenev~ they are requested in order to facilitate the development-or pre~. ervation of affordable, or.. life-cycle housing. .- -- ' . . " Examples of these initiatives in the use of official controls include but are not limited to the following: The use of a density bonus system, inclusionary .housing requirements or some other innovative zoning approach · The use of variances, rezoning~ .special use or conditional permits or similar variations from the standards set forth in the community's zoning ordinance for the purpose of facilitating a specific affordable housing development · A local initiative undertaken to revise local design requirements for public improvement that may reduce the cost of public services to residential properties. · Modifications in public services standards or requirements that might include streets, curbs, gutter, sewer and water hookups, street lighting and other required public improvements in order to reduce development costs to increase affordability in a new residential development. : .. · A reduction of such standards as the required street right-of-way; or . surfacing width or depth design for residential street, or the size of sewer or ' water service lines to new housing Each local initiative is worth 3 points.. No more than 6 points may be applicable to any one affordable or life-cycle housing development or preservation .activity aided by these local regulative measures. .. 8. Initiatives regarding housing preservation and rehabilitation The municipality has in place locally-ini.'tiated or administered (city or county) housing preservation, home improvement a~cVor rehabilitation programs, or other tools that are of assistance in keeping its housing stock in sound condition. Examples of these initiatives include but are not limited to the following: · A housing maintenance code and enforcement program for rental housing · A housing maintenance code and enforcement program for owner-occupied housing · A housing rehabilitation loan or grant program for rental housing · A housing rehabilitation loan or grant program for owner-occupied housing · A home improvement loan or grant program · A home improvement resource center · A local tool-sharing center or program Each local initiative is worth 2 points. I to 5 points 1 to 5 points 0 or 6 points 0 or 6 points 9. Density of residential development 10. 11. The average net density of new (or re-use) sewered housing for which a building permit was issued in the municipality in the two previous calendar years. The average net density for attached housing, units, i.e., units'per acre The average net density for detached housing units (including detached townhomes and manufactured hom~), ix., unitz ~ acre (Unsewered communities will be scored separately from sewered communities with a higher rank for lower net density.) The municipality's current zoning ordinance allows densities for residential development consistent with densities set forth in the local comprehensive plan revised pursuant to the 1995 Land Planning Act amendments. Therefore, at a minimum, the residential densities identified in the comprehensive plan for the various residential land use categories are achievable for anyone proposing residential development pursuant to the zoning ordinance without a variance or exception. In the previous two calendar years,, the municipality has approved (permits may be drawn at any time) the development or local financial participation" in a proposed development Of new affordable housing, or the involvement' of the municipality in the preservation and reinvestment in existing affordable housing - ownership or rental - which has not as yet been undertaken-for reasons beyond the municipality's control. .. Points will be awarded according to the number of units involved in the proposal as follows: 2 points - less than 20 units. 4 po'.mts- 20 to 39 units 6 points - 40 or more units F'maI.DOC Metropolitan Council Metropblitan Council Working for the Region, Planning for the Future September 13,2001 Dear Local Official: Enclosed is the 2001 homing performance se. om for your community, base~[ in large measure upon information provided by your community in Metropolitan Council surveys this past summer. The Metropolitan Council will use this score in the evaluation and ranking of any discretionary funding request or application until revised scores for 200;2 are determined next year. This fall the housing performance scores will be used specifically in the evaluation of TEA 21 and Livable Communities Demonstration Account and Tax Base Revitalization' Account applications. · Thank you for the assistance you and your staff provided in gathering the information needed to determine these scores. If you have any questions or want to discuss your community's score, please call Guy Peterson of my staff at 651.602.1418. Sincerely, Elizabeth Ryan Director of Housing & Livable Communities Enclosure RECEIVED SEP 1 9 2001 CITY OF CHANHASSEN V.-~LllIRARYK:K)MMUND~I~II01~ St. PaLd, Minnesota 55101-16~5 {651) 60~-1000 Fax 602-1550 TDD/TrY 291-0904 Metx~ I~ffo Line 602-1888 Housing Performance Score- 2001 Name of City / Township Criteria- 100 points l. Z 2. L 1 $. O e 10. /o 11. 0 Total Score Housing Performance Scores - 2001 Anokn Cotmty Points Andover 10 Anoka 87 Bethel 13 Blaine 55 ~e 17 Circle Pines 41 'Columbia Heights 81 Cohzmb~ Tw~ l0 coon ~apids SS East Bethel 2.5 Linwood Twp 14 Sprin8 Lake Park 2~ St. Francis :27 Carver County Points Benton Twp~ 5 Carver 13 ~ 48 Chaska Twp. Cologne 26 Data. ~ren Twp. Hlmlbul-8 31 Ho~ T~ s Nonvood ¥oun~ Am~ica San Francisco Twp. 1 Victoria Waconia Waconia Twp 4 Wat~'town W~ Twp. ¥oun~ America Twp. 6 Apple Valley 33 Burnsdile 77 Coat~ 13 Douxlns Twp. Empire Twp. 27 Fanning, ton 43 Hampton 28 Hasth~ 7~ Lakeville 43 ~~ l0 M~isvilla 10 Mendota 11 Mendota Heirs 44 New Trier 11 Ninin~ Twp. Randolph ; 28 R~dol~h T~. 13 Ra~m T~. 7 Rosemount 49 sci~ T~. - 13 So. St. Paul 83 Stmfish Lake 2 Ve~niiHon 21 West SL Paul 5O moomin~n Brooklyn ~. 60 Srooid~ Park 80 ,Ch~t~ 4~ Con:oran ? DatUm 20 Deephav~n 2 Eden Prairie 74 Edina Exc~bior 29 Golden Vall~ ~3 ~~ld 16I ~ssan ~ 3 .L~~ 48 Mafll~ Plain 23 M~dina" 17 ~~ 98 1~~ 68 Mkm~ Brach 1 New'Hope Orono 28 Oss~ 43 ,Richfield .74 Robbinsdale 89 Ro~ca's 14 Shorcwood Spdng Park St. Anthony 44 St. Bonifacius 2~ St.. Louis Park 84 Tonka Bay Wayzata 29' Woodland 2 Rnmsey County Points Arden Hills 29 Falcon Heigh~ 39 Gem l..ake 9 Lmuterdnle '42 Little Canadn 66 Mapl~od 55 Mounds View 59 New Brighton 72 North Oaks 2 North St. Paul 66 Roseville 83 Shorevi~ 55 St. Paul 97 Vadnais Heights 16 White Bear Twp. 3~ Scott Count~ Points Belle Plaine 27 Belle Piain~ Twp 17 Blnkely Twp. 7 Cedm' Lake 3 Credit River Twp. 4 Elioo 10 Helenn Twp. 6 ~ordanq 22, Louisville Twp. 9 New Market 1~' New Market Twp. 2 Prior Lake 41 Sand Creek Twp. 6 Savage. 49 Shakopee 38 Spring Lake Twp. 6 St. Lawrence Twp. 18 Washington County Points Ba~ '28 Brichwood' 12 Cottage Grove 57 Dellwood 1 Denmnrk Twp Forest Lak~ 36 Forest Lake Twp. 39 Grant 10 C oud Twp. Hugo 44 Lake Elmo 91 Lake SC Croix Beach 19 Lakeland 18 Lakeland Shores 2 Landfall 15 Mahtomedi 38 Marine' on the St. Croix3 May Twp. 2 New Scandia Twp. ' 14 Newport '27 Oak Park Heights 60 iOakdale 70 Pine Sprin~s 1 St. Ma~s Point 4 St. Paul Park 38 Stillwater Twp. 2 West Lakeland Twp. 2 Willemie 29 Woodbury 62 Housing Performance Scores- 2001 Communit~ Points St. Paul 97 New Hope 92 Fddley 91 Robbinsdale 89 St. Lmlis Park 84 Rosevili¢ 83 So. St. Paul 83 Columbia I-~i~hts 81 Brookl~ Park 80 Bumsviil~ T7 Ha~tinp 76 ~ ?S R~r&fi~id '/4 Eden ~¢ '/4 N~v Brighton 72 Oakdal~ ?0 North St. Paul 6~ Oold~n Vall~ 63' Oak Padt Heights 60 Pi]~mouth 60 Mound~ Vic~v ~9 Edina ~? Blain~ ~ We~t St. Paul ~0 Ro~mount 49 Sava~ 49 Stillwat~ 48 Lon8 ~ 48 Wat~-town 45 C, hamplin 4~ Hugo 44 M~mdota H~i~ts 44 Farmin~n 43 Oanmunit~ Points l. akeville 43 Osseo 43 . Laudcrd~e 42 'Prior Lake Circle Pin~ 41 Fo~ Lak~ Twp. 39 Fal:on Heights 39 Ivfahtom~i 38 St. Paul Park 38 Vl~xia 37 Fcr~t ~ 36 H~lltop ~ Bear Twp. Mound 34 AI~¢ Yall~ 33 mmb~ Ram~ 29 No~ood Young Amelia 29 Wiil~ni~ ~.29 Ard~ Hills 29 Exc~lsio~ 29 Wa~ata 29 Lino Lak~ 29 Bayl~ 28 R~clolph -- 28 St. Fran~s 27 N~x~ 27 B~ll~ Pla~ 27 Empir~ Twp. 27 Spri~L~~ 2~ N~w Omn~ 23 Waconia 23 M~l~ Plain 23 Jordanq 22 V~nnillicm 21 Da~mn 20 ~ St. Croix B~¢~ ~ 19 Castl~ Rock Tw~. Communit~ Points San Francisco Twp. 18 Lakeland. 18 St. Lawrence Twp.' . 18 Ccnt~llc 17 Alton 17 Belle Plaint Twp 17 Medina- 17 v~ H~i~ht~ Gr~nfield 16 ~¢ Twp. 16 Landfall - !$ New~ gogm ·. ~4 ~ 13 Ham Lai~ 13 Carv~ 13 S~lng Park Coal~ 13 .Bri~wood 12 ' N~xv Tri~- Ando~ 10 Cx~lumbua Twp 10 Orant 10 Elko 10 ~e t0 Melavill¢. 10 D~nmar~Twp 9 Lak~ Elmo 9 O~m I~,~ 9 Doug~ Twp. 9 Hampton Twp. 9 aay~vn Twp. ? Blal~ly Twp. 7 Corcomn 7 ~Twp. 7 Camden Twp. 6 ~ xx~,p. 6 Youn~ America Twp 6: Ic.~-y c~ ~. 6 · · · · · · · · · · I ! i i i i i i i ~.4mm Mndmll I:lun 17J~ ~l~ (3 0 ~ M ~11 ~ ~d~ ~ ~ ~ I 1~ ~ ~12~ r~ 7.1 ~ 0 0 ~ ~ ~ ~~ 11J ~ ~ 0 8 ~ 1.74 ~1~ ~~ IA7 1.1 ~ 0 18 ~ ~ ~ ~ ~ 1~ 0 ~ 8 ~ ~ ~~~ 7.t ; ~ 0 7.1 18 ~ ~ ~ . L, , ~ ~ 1.11 ~1~~ . 1~ ~ e . 141 1.74 ~ ~~ &11 ~ ~ 0 - .11 ] 1~ ~to~ ~~ 1~ ~ ~ 0 0 ~ ~ ~11~ ~ 1~ 1~ C O o 1~ , 1= ~ ~~ 1~ 8 ~ G o ~ 1C ~ ~Y ~ ~~ ~.18 11, ~ o .~ . ~41 ~~~ ~ .18 ~ I~ o ~ 141 ~ ~ ~7 C O 0 ~7 M ~ ~ l~~T~ 7~ C O 0 7~ ~ ~ ~ ~~ ~ C 0 0 ~ ~ ~ T~M~ 7~ ~le 1 ~ ~ ~ ~ ~le~ ~~ 1~ ~ C 1 0 ~ ~ l&~ 0 m · · © © o ~ 0 .S *1,mi *~'--( 4--) 4'-) CTPYOF PO lh~147 ~ ~ta 55317 952.93Z1900 952.937.5739 95293Z9152 9529342524 MRMORANDUM FROM: DATE: SUB J: Todd ~ City Manager · . Tm $. Burg~s, Publio Works ~/City Eng/n~ m~)/~ .. · October 18, 2001 Water Treatment Update- PW379 Requested Council Action Selection of Counoilmembe~s) to sit on the Constdlant Selection Committee. Discussion The City of Chanhassen Capital T .mpmvem~t Plan inolud~ study and design of the first of two water truant plants in 2'002. Staff is beginn/ng the process to select a oonsultant engineering firm to oompl~ the feasibility study. Th~ sm:nc firm would be used to design and oversee oonstm~on of the treatment faoility. Staff is recommending a qualification based selection prooess. Th/s prooess is slightly diffet~t than the Request for Pwposals (RFP) process normS_, y used by the City of ' Chanhassen in that a formal sc0pe of work is not prepare& Instead, consultants are asked to stflmfit restune8 and references for review by the City, much ~ a job application. Interesl~ consultant firms will be aslmd to afl.it the following information: 1. Examples of past Water Treatment Facility work done by the firm 2. ~ for Proposed Study~gn Team Members show/ng experi~ 3. References. 4. Information show/ng the firm will be able to ~t the necessary resourc~ to thi~ project through completion md the wmnm~ period. Solicitation for Statements of Qualifi~on (SOQ) will be nationwide. One~ the SOQ's from interested oonsult~mt firms have been reviewed, slaff will supply a list of no more than four (4) firms for exmsi~on by a committee m~4o. up of City stuff, public leaders, citizens and posm'bly one or more out~ide technical expert(s). Following review of the SOQ's and into-dews with each of the finns, the committee will be asked to maim a recommendation to the City Counoil for award of a eonsulim~t engin~ contra~ Staff'has started solidting for committee members. The City Coundl is asked to name one or more members to sit on that oommittee. A Proj~ot Advisory Commi~ (PAC) will be formed incorporating many of the same committee members once a consultant c: Kelley Sancs, Utility Superin~t G AENi~W~r Tn~l~port-i 0-22-01 aloc Correspondence 'Section Memo from Sheriff Olson dated October 10, 2001. Letter from Phyllis Hanson, Metropolitan Council dated October 5, 2001. Letter from Kent Sticha, Verizon Wireless dated October 4, 2001. September Sheriff's Department Report. Letter from Jay Lingren, Metropolitan Council dated October 8, 2001. Letters to 1997 Park, ~ Space, and Trail Referendum Committee Members date~l October 11, 2001. Canada Goose Project Report dated September 26, 2001. District 112 Strategic Direction. · Fire Department Report dated October 1-7, 2001. UCcC 10 ' 018: O0 P. 01/02 Pre~ Release Date: 10-10-01 Time; 9;00 AM Odgt~i AGENCY: SHERIFF: CLASSIFICATION: CARVER COUN~~S~ OFFICE BUD OLSON~ POSSE TRAINING LOCATION: ROCKFO~, MN TELEPHONE: 952-361-1212 Sheriff Bud Olson is proud to announce the completion of volunteer mounted patrol training by members of the Carver County's Posse in Rockford, Minnesota on September 19.23,2001. Thc training involved the 6th annual Hennepin Parks Mounted Patrol Clinic at the Zuhrah Shrine Stables. Seventy individuals from across the nation participated in the events including licensed mounted law enforcement and volunteer mounted posse members. Instructors for the clinic included representatives Eom th~ San Antonio Police Depamnont, San Jose Police Depanmem, New Orleans Police Department and the Royal Canadian Mounted Police. The training included arrest and defense tactics, equitation skills, sensory training, search and rescue training and people-tracking skills. The comprehensive course ended with individual competitions in equitation and obstacle course and team competitions in obstacle course and "situational" scenarios, Four members of the Carver County Mounted Posse participated in 'the training. They are identified as Rosey Young, Ann Hanson, .lulie Towle, and Jayne Meyer. Me~opolit~ Council Improve regional competitiveness in a global economy October5,2001 Robert Generous Senior Planner City of Chanhas~n 'P.O. Box 147 Chanhassen, MN 55317 Comp~hensive Plan Amendment - Westwood Community Church Metropolitan Council District 4 Metropolitan Council Referral File No. 18625-1 Metropolitan Council staff has determined that the city of Chanhassm's comprehensive plan amendment is complete for formal review. The amendment proposes the development of a church facility located on northwest comer of State Highway 5 and State Highway 41. The location for the new church will alter 57.07 acres of the city's guided land uses from low density residential to public/semi-public. In accordance with state law, the Council has 60 days to complete its formal review of the plan. We anticipate that the city's comprehensive plan amendment will be a consent item on the Council agenda for it's October 24, 2001 meeting. A draft staff report will be forwarded to you for review and comment prior to mailing to the Council members. If you have any questions regarding this review, please contact Solveig Berg, Principal Reviewer,' at 651-602-1718. Sincerely, ~~-~~', Phyllis~Hsnson, Su~'''t't~ ~-/'%--~' Planning Technical Assistance Julius Smith, M~litan Council District 4 Tom CasweH,. Sector Representative Cheryl Olsen, Referrals Coordinator Solvdg Berg, Principal Reviewer RECEIVED OCT 1 0 2001 CITY OF CHANHASSEN IN l'lZ . wirelej CEnTreD MAIL, RE~ RECEIPT RE~.UESTED October 4, 2001 Verlzon WlreleJm 8401 Wayzata Blvd., Suite 110 St. Louis Park, MN 55428 City Manager City of Chanhassen 690 Coulter Drive, Box 147 Chanhassen, MN 55317 Re: Our Site- MinDovetail Dear City Manager: Pursuant to Section 2 of the Water Tower Antenna Agreement, dated June 25, 1997, between the City of Chanhassen, Minnesota and U S WEST NewVector Group, Inc., predecessor in interest to Verizon Wireless (VAW) LLC dba Verizon Wireless, notice is hereby given of our intention to extend the term of the lease for an additional five (5) year period, commencing May 1, 2002. If you have any questions, please feel free to call me at (763) 595-5051. On behalf of Verizon Wireless, I would like to thank you for your cooperation and assistance. We are looking forward to a continued mutually rewarding relationship. Sincerely, Great Plains Regional Real Estate Manager cc: Network Real Estate RECEIVED OCT 0 9 2001 CITY OF CHANHASSEN I~ECEIVED _o. --:: 2001 CITY OF CH^N~^SSEN C CITY OF CHANHASSEN CITY REPORTS Office of County Sheriff Carver County Government Center -..,.m.~. Justice Center - CARVER 600 East Fourth Street COUNTY Chask., Minnesota 55318-2190 Bud Olson, Sheriff · Emergency:' 911 SheriffAdmin: (952) 361-1212 Admin. Fax: (952) 361-1229 Dispatch: (952) 361-1231 (Non-Emergency) Listed below is a description of each of the different classification of calls for service which the Carver County Sheriff's Office received and processed for your area. .Criminal Assault Burglary Drug Violation Homicide TrafficlAleohol Misc. Criminal Property Damage Robbery Sex Crime Theft Theft Related Vehicle Theft Non-Criminal Disturb Peace/Privacy Misc. Non Criminal Lock out Alarm Domestic Missing Persons/Runaway Animal Medical House/Business Check Assist other Agency Fire Call Prowler Mental Health Civil Process Transport Warrant Service Boat and Water Snowmobile Gun Permit/Aequire Gun Permit/Carry Lock Post Office Suspicious Activity Open door Auto Aced-Prop Damage Auto Aced-Injury Auto Aced -Fatal Traffic Special Traffic Altercation between parties where actual physical harm occurred Breaking into a residence or business All drug violations, possession of, sale of, manufacture of or under the influence of. Taking of a persons life · Traffic stops or accidents involving a driver under the influence Minor offenses which include order of protection violations, warrant service, threats and harassment, tobacco violations. All damage to property includi~, g vandalism' and trespassing on property Taking of property in the presence of another with use of force Rape, sexual abuse, indecent exposure and pornography Taking of property Credit card fraud, issuance of bad checks, counterfeiting, theft by swindle Theft ora motor vehicle Noise, harassing phone calls, Citizen assists, lost and found property, general law enforcement questions, civil~ matters, delivery of council packets, juvenile disciplinary problems etc. Unlock doors of automobiles, residences or businesses for owners Checking on an alarm at a private residence or business. Verbal argument between parties Suvenile runaways or missing persons Animal bites, smay animals Assist persons with medical issues, natural cause deaths Check 6n houses or businesses when owners are away from property Assist other law enforcement offices; state patrol or govemmerit departments Fires and assist fire departments Person on property who does not belong Suicides, 72 hr holds for mental health issues. Service of civil papers, assist with civil stand by situations Transport persons for various reasons Service a warrant for Carver County and other counties All incidents involving boats or lakes All incidents involving snowmobile Issuance of a permit to purchase a handgun Issuance of a permit to carry a handgun Deputies lock post office buildings Suspicious persons, acts or vehicles Locating an open door to a business Auto accident when only property damage occurred Auto accident when injury and property damage occurred Auto accident in which a fatality occurred All traffic stops and calls, stalled vehicles, debris on the roadway Radar wagon, special traffic details A~firmativg Action/Equal.Opportunity Employer Printed on 10% Post.~..on.vum~r R~r'x. tq~d Pnn.r CARVER COUNTY SHERIFF'S OFFICE AREA REPORT FOR CITY OF CHANHASSEN CALLS FOR SERVICE FOR MONTH OF SEPTEMBER 200i 2001 2000 2000 MONTHLY YTD MONTHLY YTD CRIMINAL -. Assault 12 38 8 46 IBurglary 6 36 7 26 'Drug Violation 3 24 5 20 Homcide 0 0 0 0 Traffic/Alcohol 11 123 11 114 Misc. Criminal 24 195 83 248 Property Damage 32 266 28 336 , Robbery 0 4 0 . 1 Sex Crime 1 10 2 20 Theft 71 327' 51 329 Theft/Related 2 22 1 17 Vehicle Theft 1 20 3 14 TOTAL CRIMINAL 163 1065 179 1171 ~ION-CRIMINAL Disturb Peace/Privacy 52 381 ' 44 334 Misc/Non criminal 69 592 43 523 Lock out 41 468 55 409 Alarm 75 701 53 ~ Domestic 13 111 7 ' 86 Missing Person/Runaways 4 58 ' 13 89 Child Abuse/Neglect 2 45- 4 46 Motorist Assist 27 267 15 181 ~,nimal 40 305 40 314 Medical 23 350 41 335 House/Business Check 0 23 1 33 Assist other Agency 8 60 8 76 Fire Call 25. 198' 14 199 Prowler 0 8 1 26 Mental Health 3 34 3 29 Civil Process 0 2 0 2 Transport 1 5 0 23 Warrant Service 7 36 1 15 Boat & Water 1 51 2 36 Snowmobile 0 20 0 0 Gun Permit/Acquire 8 83 4 66 Gun Permit/Carry 0 3 1 5 Lock Post Office 0 0 0 0 Suspicious Activity 69 634 58 480 Open Door 1 20 '1 10 .Auto Accd- Prop Dam 43 396 39 351 'Auto Accd - Injury 10 78 10 72 Fatal Auto Accd 1 1 0 0 . Traffic 137 2030 112 1098 Special Traffic I 43 0 0 TOTAL NON-CRIM 661 7003 570 5504 6675 ~j~ Metropolitan Council l~ilding communities that work October 8, 2001 To: Local Government Key Contacts The Metropolitan Council invites your community's participation in an extensive and interactive public process to revise the regional growth and investment strategy contained in its Regional Blueprint. The new Blueprint 2030 will focus on: · Aligning transportation and land use decisions more closely; · Protecting agriculture and preserving rural character and environmental resources more effectively; · Reinvesting in developed communities; · Shaping land use patterns and public infrastructure to provide citizens with more development choices and optimize investments; and · Pursuing coordination and partnerships to implement the strategy. In preparing Blueprint 2030, the Council is committed to a dialogue and partnership with local government, citizens, business and other stakeholders. In that spirit, the Council will send you periodic updates and materials for review. We appreciate your efforts to share this information with the appropriate officials and staff. Enclosed is the first in a series of discussion papers for your review and comment. Frarn~orlc for the Blueprint 2030 lays out the public process from September 2001 to the Council's adoption in December 2002. The discussion paper outlines a broad public input process to ensure community involvement before the Blueprint 2030 action plan is actually drafted. We'd greatly appreciate your comments on the enclosed discussion paper. Comments can be directed to your Metropolitan Council member (see enclosed contact list), to Council staff (651 602-1390), by e-mail (data.¢ente~__~et¢.state. mn. us) or by fax (651 602-6464). The discussion paper is also available on the Council's website at: www. metro¢oun¢il, org We look forward to working with you and continuing these important discussions about Blueprint 2030. Regional Administrator '~ RECEIVED OCT 1 1 ooi cFrY OF CHANHASSEN v,~vxv.me troeou netl.org Metro Info Line 602-1888 Metropolitan Council [Districts BEliHENH ~ I~Tm ] H~V SG414~ 141LEi liMTIIML I W . VBM.LICm I [ I I [ [ [--t [ ~.x~'~ [umu [ I_-J- I ~ I I I __4--T--~- I I ~ I I The Council members and their districts ~re as follows: Chair --Ted Mondale 1 -- Saundra Splgner, 2- Todd Paulson, ~ Center 3 -- Mary H. Smith, Orono 4 ~ Julius Smith, 7-- George Gamett, ~annespoUs 8-- C. arol Kummer, 9 -- Natalie H_=.s Steffen, 10- James W. Nelson. ~1-- ~oger~. 13 -- Daniel Galles 14 ~ Lee Pao Xlong. ~u-- Carobrn 16 -- John Conzeml~, 8ep~r 2001 Metropolitan Council Members District Chah~. Ted Mondale 230 East Fifth Street St. Paul. Minnesota 55101-1626 (651) 602-1453 o Saundra Spigner 9615 - 29th Avenue North Plymouth, MN 55441-3245 (763) 546-6135 h (612) 879-3773 o Todd Paulson (763) 561-3834 h 6408 Willow Lane (763) 560-2122 o Brooklyn Center, MN 55430-1907 Mary H. Smith 515 Ferndale Road North Wayzata, MN 55391-1008 (952) 475-1388 h Julius Smith 3200 High Point Drive Chaska, MN 55318-9476 (952) 443-2430 h (952) 831-1788 o Phil Rivcness 5301 Northwood Ridge Bloomington, MN 55437-1717 (952) 841-9827 h Frank Hornstein 4344 Drew Avenue South Minneapolis, MN 55410-1373 (612) 926-3406 h · George Garnctt 1827 Bryant Avenue North Minneapolis, MN 55411 (612) 940-2785 c Carol Kummer 4818 - 30th Avenue South Minneapolis, MN 55417-1306 (612) 722-0370 h (651) 282-2140 o 10 11 12 13 14 15 16 Natalie Haas Steffen 7007 - 164th Aver~uc Northwest Ramsey, MN 55303-3673 (763) 753-4298 h James Nelson (763) 789-5859 h 1747 - 37th Avenue Northeast Columbia Heights, MN 55421-4044 Roger Williams 3450 Siems Court Arden Hills, MN 55112-3639 (651) 633-2168 h Marc Hugunin (651) 430-3515 h 10775 Kimbro Avenue Court North Stlllwater, MN 55082-7400 Daniel Galles 1810 Rome Avenue St. Paul, MN 55116-2424 (651) 695-8462 o Lee Pao Xiong 972 Farrlngton Street St. Paul, MN 55117-5117 (651) 489-6862 h Carolyn Rodriguez 12815 Foliage Avenue Apple Valley, MN 55124-7973 (952) 431-1835 h John Conzemius 25024 Cannon F~]!-~ Boulevard Cannon Falls, MN 55009-9130 (507) 263-2545 h h--home o--off'ice c--cell 9/01 Metropolitan CouncU l~gional Adn*dn/str~on ......................................... 65 !-602-1000 Metro Transit ......................................................... 612-349-7400 Environmental Services .......................................... 651-602-1005 Metropolitan Commissions Metropolitan Airports ........................... MAC ......... 612-726-8100 Metropolitan Sports Facilities .............. MSFC ....... 612-332-0386 Metropolitan Parks and Open Space .... MPOSC .... 651-602-1456 Mosquito Control District ....................................... 651-645-9149 Framework for the September 26, 200-1 Metropolitnn Council Blueprint 2030 Discussion Paper 1 -- Working Draf~ Publication No. 78-01-041 Menrs Park Centre, 230 Enst 5* Street, Snint Paul, MN 55101 .. The Metropolitan Council is the regional planning organization for the seven-county Twin Cities area. The Council advocates Smart Growth for vital communities and a competitive region. It runs the regional bus system, collects and treats wastewater, manages regional water resources, plans regional parks and administers funds that provide housing opporumities for low- and moderate-income families. Regional Data Center: 651-602-1140 or data.centert~_ metc.state.mn.us Web site: www.metrocouncil.or~ Metropolitan Information Line: 651-602-1888 (Prerecorded information on upcoming meetings and Council actions) Public Comment Telephone Line: 651-602-1500 (24-hour telephone line available for people to leave remarks and observations) Blueprint 2030 Discussion Paper I - Working DntR 9.26.01 1 Contents Introduction Part I: Key Principles Part II' Blueprint 2030 -- Outline 6 Part III: Policy Development calendar Part IV: Part V: Public Involvement Frequently Asked Questions 12 14 Blueprint 2030 Discussion Pat~r 1 - Working Dratt 9.26.01 2 Introduction The Twin Cities metropolitan area is one of the nation's steadiest success stories. It is widely recognized for its high quality of life. Its economy is broad-based and boasts a long string of growth years. It is home to one of the nation's best-prepared work forces. Low unemployment rates have underscored the underlying strength of the economy. Housing affordability has historically been in the top three in rankings of the largest 25 metro areas. Mobility here remains better than most metro areas of similar size. The core of the region maintains a strong tradition of neighborhoods. The late 1990s saw considerable progress in arresting the decline of the poorest parts of the region, and both downtowns are enjoying the dividends of massive reinvestment over the past decade. But clear trends are converging that may have the impact of a train-wreck, throwing this long- playing success story off track. Congestion is finally growing more serious. Mobility, long taken for granted, is eroding. Housing markets are tight, rental-vacancy rates are chronically low, and prices of new homes are rising rapidly. The pattern of growth threatens remaining natural resources in an urban region that has outgrown its seven-county jurisdictional definition. And, while overall the residents of the region are receptive and supportive of growth, there is increasing resistance at the neighborhood and community levels. . . With a half million more people slated to live here by 2020, along with an increase of more than a quarter million new jobs, the key strategic question is not if we will grow, but how. How we grow will determine whether housing is affordable, whether getting from place to place every day is manageable, whethdr we will have vibrant, interesting downtowns and livable neighborhoods, and easy access to well-maintained lakes, parks, and open spaces. As current census data show, it is clear that the region's population will be significantly different in 2020- older and more diverse-and their housing and services needs may be different as well. In response to the challenges facing the region, the Metropolitan Council is engaged in a two- year, interactive public process to revise and expand the time-horizon to 2030 of its overall growth and investment strategy for the Twin Cities Metropolitan Area--the Regional Blueprint. The Blueprint is the Council's action plan for the region, with short and long-term strategies to meet the challenges of enhancing economic growth and development, bolstering reinvestment, strengthening environmental protection, and building vital local and regional communities. The primary focus of the revised action plan - Blueprint 2030 -- will be plan implementation and action steps. Blueprint 2030, slated for adoption in December 2002, builds on and incorporates a number of activities: · The revision to the Environment Policy Plan which is on a parallel timeline to the Blueprint. · The updated Regional Transportation Policy Plan which incorporated the Council's Transit 2020 strategy, Blueprint 2030 Discussion Paper 1 - Working Draft 9.26.01 3 · The updated Regional Parks and Open 5J~ce Policy Plan, which includes policy direction to help implement Smart Growth principles, so that that parks p .lanning is integrated with housing, transportation and other local planning, · The Smart Growth Twin Cities initiative that includes activities to engage citizens and stakeholders in a discussion about growth and development,' · "An Agenda for Regional Action," a white paper concerning regional growth that reflects a dialogue among representatives fi'om the homebuilders, the environmental community, the cities, and the Metropolitan Council. · The overall picture created by the updated comprehensive, plans of all local governments in the region. The general directions of Blueprint 2030 reveal a number of differences from previous approaches: · More closely align the environmental, transportation~ and community development goals, objectives, and policies. This approach will move the regional growth strategy emphasis from the Metropolitan Urban Service Area (MUSA) and a concentric- development expansion model to a more comprehensive strategy that focuses on centers and corridors, increasing emphasis on reinvestment and infill. · Take greater advantage of transpo.rtation investments as a shaper of development, to increase transportation choices and to link centers to adjacent areas. · · Protect significant natural systems, environmental features, and agricultural lands, using natural features to Shape development decisions and developing a network of 'parks, natural areas and open space corridors. · Enhance community livability, choices and opportunities throughout the region by using community development investments and programs to promote efficient use of infrastructure and land to serve as models of Smart Growth. · Set priorities and align regional investment to maximize the benefits' of the limited public resources. · Engage citizens, stakeholder groups in shaping policy and implementation tools. This paper is the first in a series of publications by the Council regarding the revision of the Blueprint. This paper sets out the key principles guiding the development of the Blueprint 2030 plan, provides an outline for the plan, lays out the calendar of activities, describes the public involvement process, and addresses a number of frequently asked questions. Blueprint 2030 Discussion Paper ! - Working Drat~ 9.26.01 4 I. Key Principles ..-.. .. Integrate land use, transportation and natural resources Balance job growth and housing · Protect agricultural land, open space, rural character, aggregate and environmental resources · Integrate the Natural Resource Inventory into the Blueprint 2030 · Reinvest to assure regional and community vitality · Provide parks, open space and trails in redevelopment · Focus regional land use patterns to enhance community character and quality · Provide cost effective and efficient services Coordinate and build partnerships with citizens, local government, adjacent counties, state and federal agencies and the private and non-profit sectors Focus development in centers along corridors. Use transportation infrastructure and investments to shape development, to increase transportation choices and to link centers to adjacent neighborhood areas via an interconnected system of streets, pedestrian pathways and bikeways. The region has areas of prime agricultural land that merit protection. Use environmental features to shape development decisions and choices to promote efficient use of land and infrastructure and to afford residents access to a variety of open spaces~natural areas, rural and agricultural landscape, parks, parkways. Protect significant natural features and provide for connections. A keystone of the Blueprint is reinvestment. The Council intends to build on existing investments, to revitalize older declining neighborhoods and commercial/industrial areas, to enhance transit markets, to avert unwarranted growth at the edge, to build capacity in older, developed centers and to offer the greatest access and choice for housing and jobs for people of all incomes. How the land is used, the age and development stage of a community (community lifecycle) and the development pattern that is created affects the quality of life enjoyed today and sets the framework as to how well the region will respond to future needs and circumstances. Getting projects built that demonstrate new models of growth and reinvestment is essential. Partnerships, technical assisiance and tools are important. Develop the Blueprint mindful of the broader context--the economic region, the watersheds and natural system, and multimodal transportation systems ali extend well beyond the seven-county area. Blueprint 2030 Discussion Paler 1 - Working Draft 9.26.01 L IL II. Blueprint 2030 - Outline Introduction-Key Policies and Goals Focus: 1. Articulate fundamental Council policies for guiding growth and change in the region; and 2. Establish strategic goals for regional and community frameworks to guide growth and change with specific attention on the intensification'of centers along corridors. · Integrate transportation and land use · Protect agriculture, rural character, and environmental resoumes · Reinvest in developed communities · Influence land use patterns to achieve smart growth · Implement through coordination and p .armerships. Growth and Development Frameworks A. Regional Frameworks Focus: 1. e Increase housing choices by type, price and location while maintaining existing housing mock; Use natural features and systems to. help structure development;. - Integrate land use, natural resource, protection and transportation to improve quality of life and economic vitality; and Institute a flexible approach that recogniTe, s subregional needs and opportunities. . · Guide forecasted growth- integrating jobs, housing, transportation and open space to build more livable communities (policy-based forecasts, housing need and demand) · Shape overall land use patterns in the region- integrating environment (NR0, current land use (2000), and regional systems (transportation, airports, parks and sewers existing and planned) to provide the physical frameworks for reinvestment and growth (including housing policy) · - · Develop the region within the broader economic and intergovernmental contexts-- building relationships and partnerships with adjacent counties and state agencies. B. 2030 Regional Growth Strategy Focus: 1. Articulate a balanced regional framework for accommodating growth; and 2. Set the structure for regional form, natural resource protection and infrastructure investment. · 2020 Comprehensive Plan Scenario basecase scenario, composite map of local comprehensive plans for 2020 (future land use of plans) Blueprim 20.t0 Discussion Paper 1 - Working I)nffi 9.26.01 6 · Smart Growth Twin Cities 2020 Regional Scenario(s) - based on'public and community input Smart Growth Twin Cities regional scenario process 2001-2002 · Blueprint 2030 Regional Growth Strategympolicy based forecasts, investment strategy, subregional policy areas, and designated regional priorities. C. Community Frameworks Focus: Principles and development guidelines to be used to guide regional/local development and funding decisions. Local community development principles Local community development guidelines for locations in communities, neighborhoods and centers along corridors IlL Implementation Strategies A. Regional Implementation Focus: How the Council will review proposals to implement smart growth principles. · Regional capital investments review process · Adjacent counties and state relationships · Metropolitan Significance B. Livable Community Implementation Focus: 1..Tools and incentives geared to the local level; and 2. Regional/Local growth management partnership for carrying out a new growth strategy recognizing subregional differences, complimentary to the intensification of centers and corridors, to protecting environmental resources and to preserving agricultural lands and rural character. Tools and incentives v' Reinvestment strategies and tools v/ Alignment of incentives and resources (e.g., Livable Communities Act programs and other incentive programs) Comprehensive plan implementation and technical assistance v/ New regional urban services area policy g Comprehensive plan ,r Handbooks (comprehensive plans, review process, incentives, environmental resources for local communities) IV. Regional and Community Benchmarks · Development monitoring procedures Blueprint 2030 Discussion Paper I - Working Dra~ 9.26.01 7 III. Policy Development Calendar Metropolitan Council Key Points for" Discussion & Decision Policy Questions Public & Sequence Stakeholder Input 2001 - Sept 26 Blueprint 2030 To focus regional growth management BP2030 Discussion Paper 1 Discussion Paper I on implementation and production, what changes and additions are needed Access: data center, mailing in the regional growth strategy to have to local government stronger alignment, support centers contacts/interested parties, along corridors, protect significant website, public comment natural resources, and achieve line reinvestment? What should the public Meetings: Policy Advisors; involvement process be? interested parties as requested Nov 7 Integrating regional How can regional capital budgets, See BP2030 Discussion System investments and incentives, and programs be more Paper 3: Implementation Services effectively integrated with regional development goals? Dec Rural Issues Work Group With increasing pressures for - Rural Issues Workshops (6) development what solutions/actions August/September' need to be undertaken to preserve rural character and protect agricultural lands and aggregate resources? What is the role of rural centers in accommodating growth? Dec 5 Regional Frameworks - - How. m.~_~.,.=~g ~wth'-':~ '''~' ='~"--: ~?::.'~-L-~'- BP2030 Discussion Paper 2 dc 19 guiding forecasted growth :h'o~i~l~ · - - ~ Regional Frameworks · re~on'..a~_...~': t~ ,i (Fo~ & Physical I' "' '"~'~'"'e!~ .,. :~-._-.~ ,~ . 12' i, -' -"'-: o'~ '~'. " , poli~..(~ to local government m..._~~ websit¢, public comment · .. ,- .. ,~ . ~"~-~" '~' ".'.'. ~:- ', ~2-5~--.'.*'~'~ " . .:-:.. :..?:__.?...:~.:~-.--.-~_~ ~.~ ..~ ~~k~ Meetings: Policy Advisors; ' "'~: "'--::--.'~-'-q:--~'. ~ ~ |nterested p~'ties ~q · .'..:~':f..'..'~: ..... : ~?.'-~'i*,~-~· requested ..... · ' '-:' "" :'-' :'" "?'~Sg ','-" ' ~-' !i.. BP 2030 Dialogue '""":'"':'::~--?~{ ~ ~i Workshop: Feb/Mm'2002 ......:.:_..::-.---;:?).,.-:.,.[~.. Blueprint 2030 Discussion Paper ! - Working Drn~ 9.26.01 8 2002 Jan 16 &30 Regional Frameworks: Shaping overall regional land use and growth patterns Feb 6 & 20 Implementing the Blueprint Via the Metropolitan Land Planning Act (MLPA) Mar 6 Livable Community Frameworks March 20 Reinvestment where'and'h6Wsh0Uld ." · .". ' ..... .. bal~?' ~ste~? :~ '...... ':. :'-' .~ ~, :: ' ..- '- .:):'?':." .. · .~. -. .... -"- - .. ., .-. ' - '. - -.- '...- ~'. . . ..' ..._-.... .- . .~- .. . . -. :.-: - ,~ .' ... - . .. .: '~ .Q - -..j ..,., :.-. :'~;: . .... :.:.. -.. .'. ... , .. .... .... . What changes/improvements in plan guidelines, process, procedures, .and technical assistance are needed to more effectively implement regional and local development goals, visions and plans? For communities, neighborhoods, and centers along corridors what development principles and development guidelines are needed to achieve smart growth goals? How should the region support reuse, reinvestment, infill, and land recycling, brownfield clean up and reclamation? BP2030 Discussion Paper 2 Regional Framewor~ (Forecasts & Physical Frameworks for guiding regional growth Access: data center, mailing to local government contacts/interested parties, website, public comment line Meeting: Policy Advisors; interested parties as requested BP 2030 Dialogue: Feb/Mar 2002 See BP Discussion Paper 3: Implementation See BP2030 Discussion Paper 3: implementation BP Discussion Paper 3: Implementation (MLPA, Livable Community Frameworks, Reinvestment, Integrating regional system investments) Access: data center, mailing to local government contacts/interested parties, website, public comment line Meetings: Policy Advisors; interested parties as requested BP 2030 Dialogue: April Blueprint 2030 Discussion Paper 1 - Working Draft 9.26.01 9 Apr Smart Growth Twin Cities (SGTC) Six Opportunity Sites May I & 2030 Regional Growth 15 Strategy June 19 Dra_~ Blueprint 2030 July 17 Drat~ Blueprint 2030 Aug 7 & 21 Draft Blueprint 2030 What do smart growth projects look like on-the-ground and how can the Metropolitan Council create replicable models that demonstrate smart growth' principles? · -, -v.. 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'-, v-~.:.~Y::~..~.~.,-::~-.~. · .-..-.- ~ ..- :.~, :~,~--::. ~.:'-.-..v~.:~:.~q-.~ Workshops (Apr/Oct 2001); Formulate alternatives and conduct open houses -(May/Nov 2001); Evaluate options (Sept/Dec 2001); Prepare site plans (Nov/April 2002) SGTC Stakeholder Workshop 0Viay 3) & 9' Regiorial Workshops (May/ June 2001) BP2030 Dialogue Paper 4: Regional Scenarios -Smart Growth Twin Cities scenarios (including environmental and transportation analyses) and 2030 Regional Map and policy areas. Access: data center, mailing to local government contacts/interested parties,- website, public comment line : Meetings: Policy Advisors; interested parties as requested BP 2030 Dialogue: May/June Accel: data center, mailing to local government contacts/interested parties, website, public commellt line Meetings: Policy Advisors; interested.parties as requested Blueprint 2030 Discussion Paper ! - Working Draft 9.26.01 10 Aug 28 Sept/Oct Oct 23 Nov 6 Dec 4 Adopt for purposes of Public hearing Blueprint 2030 draft Informational community meetings public hearing draft Blueprint 2030 Public Hearing Public Hearing record Closes Consideration of public hearing comments Dec 18 ADOPTION Blueprint 2030 Public Hearing Draft Blueprint 2030 Access: data center, mailing to local government contacts/interested parties, website, public comment line Meetings: Policy Advisors; interested parties as requested 2003 Jan + Blueprint 2030: legislation, implementation of action steps, and community technical assistance Blueprint 2030 Discussion Paper 1 - Working Draft 9.26.01 1 1 · IV. Public Involvement The Council has embarked on a multi-faceted public involvement process for the Blueprint 2030 involving workshops, community dialogues, task forces, work groups, advisory committees, surveys, newsletters, and interactive website discussions. There are four groupings of public -- engagement activities: policy advisors, community dialogues, public input and lastly a public hearing. This process is designed so that a thorough discussion of information, issues and options occurs before actual dmffing of the Blueprint 2030 document. First, the Council is using several existing advisory boards and committees that have diverse memberships (local elected officials and professional staff, business, and civic, development and citizen/community advocacy organizations) to be policy advisors. Since the Council's goal is to have an integrated policy guide for region's continued growth and change, each policy advisory group will look at all discussion papers and not just their primary areas of interest. 1. Policy Advisors for the Blueprint 2030 Policy Advisory Groups Bu~ines~ Hou-~ing & Regional Tra~porta Real Estate Roundtnble Lnnd Use Environmentnl tlon Development Stnkeholder focus Advisory Partnership Advisory Housing Committee (REP) Board Advisors (IK,UAC) Steering.. (TAB) 0.ILl Committee Con,enoo Regionnl Business & 4 Lnbor Leadership Environmental Groups nnd Organ~tions , Mnnieipal, County & 4 Community Lendership . Housing & Community Advocacy Gronps Metropolitan Council Members Real Estate~evelopment Professionals State Agency Lendership Transportation Interest Council Liaisons for Blueprint 2030 Policy Advisors Communication Coordinator: Leigh Homstad - Public Involvement Coordinator: Klm Austrian · TAI~ :raft: Carl Ohm, Jan Gustafson Council: Mary Hill Smith · REP---staff: Judy Sventek, Kristina Smitten Council: Roger Williams · FILUAC~: John Kari, Ann Beckman Council: Carolyn Rodri'guez · Real Estate, Development, Housing Advisors (ULI eonvenor) o-naif: Caren Dewar, Joanne Barron Council: Lee Pao Xiong · Business Roundtable~staff: Caren Dewar, Bill Byem Council: Ted Mondale Bi~el~ri,'tt 20.10 Discussion Paper I - Working Draft 9.26.01 12 2. Blueprint 2030 Community Dialogues A series of community dialogues'will be scheduled during the first half of 2002. As major work- elements come together and integrated they will be the focus for these community dialogues. The input will be used to flesh out the policies and strategies.. The first set of dialogues in February and March 2002 will focus on future growth (preliminary forecasts for 2030 for population, households and employment) and the factors that will determine where the growth locate (natural resource inventory, existing land use, infrastructure). A second set of dialogues will address implementation -- how can and should the region and local government guide furore growth? This set of workshops in April will address comprehensive plans, reinvestment strategies, and the use of incentives and regional system investments. The final set of dialogues will take place in May and June. These will focus on several alternative regional scenarios for future regional land use and their implications for a new regional growth strategy map. The alternatives will be based on information gathered in the ten Smart Growth Twin Cities workshops conducted in May and June as well as an analysis of alternative scenario based on a composite all the local comprehensive plans. 3. Public Input In addition to the dialogues, the Council will carry out a broad public communication process. Informational updates concerning the Blueprint will be featured regularly in the Directions newsletter (hardcopy and electronic versions). The Council's website will be used. The following groups .and interested parties form the initial list to receive Blueprint information: · Key contacts in all units of local government (county, municipal and township) · Community planning officials and professionals (state, county, city and township; and adjacent counties) · Council task forces, work groups and advisory groups: TAB Technical Advisory Committee, Rural Issues Work Group, Livable Communities Advisory Committee, Mayors Housing Task Force, Regional Environmental Partnership (REP) · Regional Commissions: Parks and Open Space, Metropolitan Airports Commission · Public and interested parties: for example, participants in Smart Growth Twin Cities regional and mml area workshops, Alliance for Metro Stability, MICAH, ISAIAH, chambers of commerce, Citizens League, League of Women Voters, agricultural groups, transportation groups Blueprint 2030 Discussion Paper 1 - Working Drat~ 9.26.01 13 V. Frequently Asked Questions What happens to the recently updated local comprehensive plans7 The Council's adoption of a new Blueprint will not trigger an across the board major plan update by communities. The Blueprint 2030 will provide the basis the next round of plan updates due in 2008 with forecasts for 2030 and revisions likely for 2020 (2000 census shows higher numbers than current forecasts project). Future regional, systems needs and capacities will need to be assessed for impacts of the updated 2020 and 2030 forecasts.- There may be adjustments required in some local plans. Under provisions .of the Metropolitan I. amd Planning Act (MLPA) plan amendments are triggered if some local response for consistency is needed when one of the four metropolitan systems plans is amended (airports, parks and open space, transpo~fion or wastewater management). These amendments are required to bring the affected local plans into conformance with the amended system plan. Local plans are to be reviewed and updated as necessary at least once every ten years or by 2008. The Council will assess needs for possible changes in its administrative procedures and plan content guidelines as to how the MLPA is implemented. The objective is to make the comprehensive plan a more a flexible tool and one that is goal-oriented and tailored to the various types of communities (e.g., small communities, rural communities, high ' growth communities, developed communities needing reinvestment and maintenanCe). The Council is looking for ways to. assist local communities implement their local plans, to align investments and incentives to achieve regional developmem objectives, to support reinvestment, and to protect regionally si~onificant naluml areas and connecting greenways. How will the Natural Resource Invemory be used? The natural resource inventory is a mulfi-f~ effort to comprehensively integrate development and natural resources. The materials developed will inform the regional planning process through policy development for the Blueprint update and will be further defined in the Environment Policy Plan. Additionally, guidance and tools will be -mvided to local units of government to encourage implementation. The intent is to inventory natural features and provide leadership direction for their long-term management. · Strategy for Completion: Ii An inventory will be conducted at the regional scale of multiple natural and cultural resource features. Resource maps will be available for use by any interested partner 0ocal government, agency, developer, etc.). This compiled information will provide the initial foundation for analysis of region-wide resource priority areas including habitat nodes and connecting corridors. The inventory will show areas that are currently regulated and therefore unavailable Blueprint 2030 Disctmion Paper ! - Working Draft 9.26.01 14 -for development. Also it will describe areas where resource features may present inherent limits to development (e.g. groundwater recharge mas). This will be available by the end of December 2001. e Sub-teams will provide the analysis and technical expertise in a variety of areas (e.g., soils, watersheds, and vegetation). This analysis will be used by the Council to identify regional priority areas, develop regional policy and provide a methodology for local units of government to use to define local priority areas. This will be completed by January 2002. . A regional "green infrastructure" (system of habitat nodes and connecting corridors) will be defined and mapped for the use in defining the how and where forecasted growth should be guided. Resource policies will be developed and planning relationships examined. This will be completed in draft form by January 2002. . In the areas experiencing the greatest pressures of growth, financial assistance will be available for local units of government to identify resources at a local scale. Details of timing and process will be determined by June 2002. Technical assistance will be provided through a partner-developed education program that will help communities interpret resource features and further understand the relationship of development activities on those resource features. Guidance will be provided on the applicability of implementation tools in each community's' setting. This program is currently being developed; date of availability is undetermined at this time. Is the MUSA line going to be abandoned? No, there will always be an outer edge or line where sewer service and high levels of transportation service are available. This is a physical fact as well as a fiscal necessity--the region and local government can't afford to carry the cost of having too much unused and unproductive infrastructure. Lo,al governments have set in their plans a 2020 MUSA and its staging. The Council is committed to providing services to these mutually agreed to areas and to providing flexibility over time as circumstances change. The emphasis for regional infrastructure management and investment is being refocused on questions of how and where the region wants to grow and how to balance potentially conflicting objectives---for example how to take full advantage of existing public and private investments, address subregional market desires, and respect sensitive environmental resources. The concept of the region expanding in contiguous, concentric tings is maturing into more of a radial corridor concept. This would increase the development, expansion and reinvestment in centers of various sizes along corridors using two primary structural elements--the natural resources base and transit service--to help guide land uses. Blueprint .030 Discussion Paper 1 Workin8 Draft 9.26.01 For the Various subregions, a joint regional/local strategy will be to identify and support both (1) the centers and corridors that connect them and (2) the permanently protected green spaces (e.g. regional parks; rivers, lakes and streams.; agricultural lands) and networks of greenways linking them (e.g. parkways, trails, conservation easements, planned and sensitively sited lower densityfmtensity developments). Overall, this 'means increased attention on: (a) linking transportation and land use (tmmit and highway corridors), (b) expanding the urban service area more along transpo~on corridors (protecting natural areas and agricultural lands), (c) providing regional wastewater services based on growth demands, transportation corridors, and natural resource/agricultural protection needs (e.g. supporting additional non-contiguous regional urban service areas similar to the Stillwater-Oak Park Heights-Bayport and Hastings and, if current policy is changed, rural centers), and (d) pursuing reinvestment, infill and intensification inside the current urban services area. The net result of this more comprehensive strategy is to have an adequate supply of land in a variety of settings~greenfield, infill and .redevelopment. The Council will work with local government, builders, environmental interests, housing advocates on how a more flexible staging policy should be carded out. How is affordable housing going to be addressed? . . · The Blueprint 2030 will lay out a framework and implementation strategy for a more systematic approach to providing affordable housing that links housing to transportation, jobs, parks and open space. The magnitude of the affordable housing crisis and the limited subsidy dollars demand that the region move from a focus.solely on homing subsidies and production of units to a more integrated, comprehensive approach. This systems approach will link funding with strategies to encourage the private sector to invest where there are regional investments. For example, the Blueprint 2030 will encourage affordable and mixed-income housing in centers with an emphasis in transit corridors. The Blueprint 2030 revisions will address the issue of continued and expanded affordable and life cycle housing goals and expectations for communities throughout the region. · Blueprint 2030 implementation will emphasize housing as a component of'livable communities--places close to services, green spabes, employment and transit Blueprint 2030 will include a fi-amework for periodic revision of affordable housing goals for communities in the region since the Blueprint revision is on a completion schedule that likely precedes the receipt and analysis of 2000 census data. The census provides the most comprehensive set of information needed to determine Blueprint 20.t0 Discussion Paper I - Working Drtft 9.26.01 16 housing need and allocate local share of that need. Therefore, the Blueprint 2030 will at a minimum discuss the various factors and criteria to be used in determining local goal numbers. Once these goals are set they will be used for both the amendments, as needed, of the housing element of local comprehensive plans and for participation in Livable Community Act programs. These factors and criteria will be developed eollaborafively with local government, affordable housing funders and housing advocates. What is ahead for the rural/agricultural areas? The Council's Rural Issues Work Group has sponsored six rural issues workshops to gain further insights into the diversity and variety of challenges and issues facing the rural parts of the region and the solutions needed to address these issues. While the Work Group intends to revisit current policy, the focus of the workshops is on identifying potential tools and technical assistance needs. The Work Group will make its recommendations to the Council in December 2001. Some of these suggested solutions may be presented to the 2002 Minnesota Legislature and a larger number will be incorporated into the Blueprint 2030. Key topics being considered by the Work Group are: (a) Stronger, more effective agricultural protection measures (e.g.;changes ta the Agricultural Preserves program, transfer or purchase of development rights) (b) Steps to help rural centers grow, relieving development pressures on agriculture or rural areas and ways to help rural centers with limited growth plans/expectations maintain, replace infrastructure (e.g., financial, technical, and economic development assistance). (e) Maintaining rural "character" and the rural landscape by providing greater flexibility via performance standards for density of rural developments and more effective tools for guiding growth in the permanent rural area (e.g., measures to protect natural, cultural and agricultural resources, stronger performance standards for on-site sewer systems, levels of service for rural transportation facilities that supports rural/agricultural needs over those of commuters) (d) Greater coordination between the region and surrounding areas, since rural development and activity in the Metropolitan Area is strongly influenced by land use policy and development in the surrounding counties and state. How are the Smart Growth Twin Cities regional scenarios going to be used? A major set of activities has been undertaken by the Council with the support of the McKnight Foundation--the Smart Growth Twin Cities (SGTC) initiative--to engage citizens in designing the region. A consultant group, Calthorpe Associates, has been engaged to assist with the SGTC initiative. At the metropolitan-wide scale, ten regional scenario workshops were conducted in May and June to identify values and preferences regarding regional growth and development patterns and to help fashion region-wide land use strategies that more effectively take advantage of existing and planned transportation networks and that protect the environment. Blueprint 2030 Discussion Paper 1 - Working DraR 9.26.01 17 During the fall of this year, Calthorpe Associates is analyz~g the base maps fi, om the workshops to identify common patterns. Also.this fall several alternatives for 2020, . including a basecase scenario based.on the mosaic of local comprehensive plans, will be developed and tested for environmental and transportation implications. In April 2002 the alternatives for 2020 and the impact analysis comparing the alternatives will be presented to the Council. A hybrid scenario will be deve.loped as the conceptual framework for Blueprint 2030's new growth strategy map. How do the Smart Growth Twin Cities Opportunity Sites relate to the Blueprint update? Six oppommity site projects, also part of the SGTC initiative, have been selected by the Council to demonstrate smart growth principles on the ground in the Twin Cities. The opportunity sites range in size, development/reinvestment focus, and location across the region. Residents, business and property owners, and public officials are engaged in development planning workshops, and in evaluating and selecting alternatives. Designing implementation strategies will be part of the site planning. The lessons learned from these six sites will be. incorporated in Blueprint 2030. · Four building blocks for building Communities that'work will be incorporated into the Blueprint 2030 in the Livable Community Framework section: Design (a) (c) (d) for People . Provide mobility options: transit, walk, bike or drive. Use physical layout to ensure that Walking, bicycling and using transit are safe and pleasant alternatives to driving. Design walkable streets with buildings fronting the street in ways that favor pedestrians as well as cars. .- Provide civic places, urban parks and squares for events and informal gatherings. Protect (d) and Enhance Natural Resources (a) Drain, filter and retain storm water in innovative ways that maximize use of Co) Maximi?e use of native trees and wildflowers. (c) Tap natural resources to create community amenities - such as restoration of buffed creeks and wetlands. . Provide green spaces for recreation and views. Provide Housing Choices (a) Include single-family homes, condominiums and apartments in a variety of architectural styles and prices to meet the needs of people of all ages and incomes. Co) Mix different housing prices and styles in the same building or block. (c) Focus affordable housing near jobs. Blueprint 2030 Discussion Paper i - Working Draft 9.26.01 18 Encourage Mixed Uses (a) Locate housing; workplaces, shopping, schools, civic centers, parks and public facilities to create multipurpose destinations. (b) Cluster diverse, complementary uses within walking distance to allow people to stroll, shop, meet, greet and eat. (c) Connect rather than separate uses to allow functional relationships between them. What's "alignment"? The Metropolitan Council is responsible for planning and managing regional growth within the seven-county metropolitan area. As part of its duties, the Council operates the wastewater treatment system and the transit system, oversees the metropolitan airports systems, oversees and provides funding for the regional park system, and provides incentives to local communities through such programs the Livable Communities Act demonstration accounts, the TEA-21 program, and MetroEnvironmetal Partnership grants. Alignment refers to focusing resources and incentives across programs to help achieve regional goals. What is the "white paper" on regional growth? The Council in late 2000 and continuing into 2001 participated with a core group of organizations representing diverse viewpoints--homebuilders, environmental interests, and cities--to discuss the regional growth and investment issues. "An Agenda for Regional Action" was developed in May 2001 to frame the dialogue for a new regional growth management accord. The white paper laid out a broad outline of actions that will now be refined and incorporated into an expanded discussion. The recommendations include: (a) Clarify at both the regional and local scales about how the balancing of protection of natural resources and development/redevelopment will be accomplished. (b) Ensure an adequate supply of serviced land to afford communities and builders/ developers more flexibility and locational choices in accommodating growth and building communities that work for citizens, business and industry. (e) Take advantage of transportation investments as a shaper of development and to increase transportation choices. (d) Make substantial, new regional investments and incentives to ensure that growth can be efficiently accommodated and to encourage redevelopmen~ and infill. Blueprint 2030 Discussion Paper 1 - Working Draft 9.26.01 19 CITYOF CHAh*Hg EN PO I~x l4'/ ~ ~ 55317 952.93Z1~ 952.93Z5739 952937.9152 952.934.2524 · e~ Site October 11, 2001 Mr. Steve Berquist 7207 Frontier Trail Chanhassen, MN 55317 I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum. On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagtmn). The task force identified this paxcd as a high priority for acquisition. After extended negotiations, condenmation heafin~, and faced with an imminent trial, we were finally able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task force member will live on forever! The woods and wetlands encompassed by this acqui~ti0n are simply magnificent. The knowledge that these trees will never be cut down to mak~ way for development is truly heartwarming, The borders of the park have recently been signed as public open space and the neighboring ~ owners contacted. The closure of this remarkable 6-year effort is truly worth celebrating! Thank you again for all your hard work and dedication while serving your .community as a task force member. The entire referendum ~s was a journey I will never forgetl Your 6-month commltmeut soon turned into a year and then two! The task was monumental and yet you per~vered. I am extremely proud of your accomplishment and wish you the b~t in your future endeavors. I look forward to woridng with you again: Sincerely, '- -/,--'. -- Park & Recreation Director · ~ ~ - Park & Recreation Commission . Planning Commission Todd Gerhardt, City Manltger Kate Aanenson, Community Development Director Bruce DeJong, Finallce Director Teresa Burgess, City Engineer G:\park~th~ask force CYFYOF 690 0'~ Center Drive PO Box147 ~, Minnesot~ 55317 Phone 95293Z1900 cnneraI Fox 952937.5739 FJ;ghm. ring Departmem Fax 95293Z9152 Building Depangnent Fax 952934.2524 Web Site wto~ d. chanl~ao~, mn. us October 11, 2001 Ms. Nancy Mancino 6620 Galpin Boulevard Excelsior, MN 55331 De ' I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum. On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagram). The task force identified this parcel as a high priority for acquisition. After extended negotiations, condemnation hearings, and faced with an imminent trial, we were finally able to settle out of court for a purchase price of $1,295,000 ($35,000/aere). As you know, this purchase represents one of the most significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task force member will live on forever! The woods and wetlands encompassed by this acquisition are simply magnificent. The knowledge that these trees will never be cut down to make way for development is truly heartwarming. The borders of the park have recently been signed as public open space and the neighboring property owners contacted. The closure of this remarkable 6-year effort is truly worth celebratingl. Thank you again for all your hard work and dedication while serving your community as a task force member. The entire referendum process was a journey I will never forgetl Your 6-month commitment soon turned into a year and then twol The task was monumental and yet you persevered. I am extremely proud of your accomplishment and wish you the best in your. future endeavors. I look forward to working with you again. Sincerely, Todd Hoffman Park & Recreation Director C: Mayor & City Council Planning Commission Todd Gerhardt, City Manager Kate Aanenson, Community Development Director Bruce DeJong, Finance Director . _ Teresa Burgess, City Engineer . | /,Id,~. G:\park\th\task force v'~' ~ CITYOF 690 City Center Drive PO Box147 ~ M'mnaota 55317 952.937.1900 C~ Fax 952.937.5739 952.937.9152 Buikh'ng Department Fax 952.934.2524 Web Site ue~ d.&nhaut~, mr~ us October 11, 2001 I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum. On Monday, September 24, the City and Fox Propertim Limited Partnership entered into a Sexflement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagram). The task force identified tNs parcel as a high priority for acquisition. ~ ext~dcd negotiations, condenmafion heatings, and faced with an imminent trial, we were fillally able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most si~mificant acquisitions of public open space ever made by the Ci.'ty. The legacy of your hard work as a task force meml~r will live on f6rever! The woods and'wetlands encompassed by thi~ acquisition are simply magnificent. The knowledge that these tre~_ will never be cut do.wn to make way for development is truly heartwarming. The borders of the park-have recently been signed as public open space and the neighboring ~ owners contacted. The closure of this remarkable 6-year effort is truly Worth celebrafingl . Thank you again for all your hard work and dedication while s~ving your community as a task force member. The entire referendum process was a journey I will never forgetl Your 6-month commitment soon turned into a year and then twol The task was monumental and yet you persevered. I am extremely proud of your accomp~t and wish you the best in your future endeavars. I look forward to worldng with you again. Sincerely, .~. · ~/~~~~~ Park & Recreation Director ~ ~ ! . ~~'*"" -- Kate Aanenson, Community Development Director Bruce DeJong, Finance Director Teresa Burgess, City Engineer G:~park~.h~ask force flTYOF Ctmnhaum, Minnesota 55317 952.93ZI900 ~eral Fax 952.93Z5739 En~n~ing D~amnent F~ 9~.93Z91~ Bu~ng D~nent F~ 9~.934.2~4 ~b ~te u~emci, c~n~ozmn.~ October 11, 2001 Ms. Alison Blackowiak 8116 Erie Circle Chanhassen, MN 55317 I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagram). The task force identified this parcel as a high priority for acquisition. After extended negotiations, condemnation hearings, and faced with an imminent trial, we were finally able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task force member will live on foreverl' The woods and wetlands encompassed by this acquisition are simply magnificent. The knowledge that these trees will never be cut down to make way for development is truly heartwarming. The borders of the park have recently been signed as public open space and the neighboring property owners contacted. The closure of this remarkable 6-year effort is truly worth eelebmtingl Thank you again for all your hard work and dedication while serving your community as a task force member. The entire referendum process was a journey I will never forget! Your 6-month commitment soon turned inio a year and then twol The task was monumental and yet you persevered. I am extremely proud of your accomplishment and wish you the best in your future endeavors. I look forward to working with you again. Sincerely, Todd Hoffman ~ - Park & Recreation Director .... ,,.,.~ ~ f~ Pl~ning ~~ssion ~ ~ ~~_. T~ ~rh~t, ~ M~a~r ~'~ ~te Aan~nson, ~~ity Develop~nt Di~to~_ ~ ll~e C#y of ~auhauen. A growing communi~, with clean lakes, qualiO, schools, a channing downtown, thriving businesses, and beautiful parka. A great place to live, ~rk, and CITYOF CHANHA EN PO Booc l~7 ~ Id'mac, ora 55317 Phoae 952937.1900 C~ Fa~ 952.937.5739 En~eer~ Depsm, ou lax 952.93Z9152 Bdkh'n~ Depamnent Fax 952.934.2524. Web Site wuna d &anhauen. mn. us October 11, 2001 Mr..lira Manders 6791 Chaparral Lane Chanhassem MN 55317 . I am writin the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum. On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagram). The task force identified this parcel as a high priority for acquisition. Afl~ extended negotiations, condemnation hearings, and faced with an imminent trial, we were finaliy able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one'of the mos~ significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task fo/ce member will live'on foreverl ' The woods and wetlands encompassed by this a/~q. uisRion are simply magn~cent The knowledge that these trees will never be cut down to make way for develop .ment is truly heartwarming. The borders of the park have recently been signed as public open space and the neighboring propew] owners contacted. The closure of this remarkable 6-year effort is truly worth celebrafingl. .. .. Thank you again for all your hard work and dedication while serving your community as a task force member. The entire referendum process was a journey I will never forget! Your 6-month commitment soon turned into a year and then twol The task was monumental and yet you persevered. I am extremely proud.of your accomplishment and wish you the best in your future gndeavors. I look forward to working with you again. Sincerely, Todd Hoffman Park & Recreation Director C: Mayor & City Council Park & Recreation Commission Planning Commission Todd Gerhardt, City Manager Kate Aanenson, Community Development Director Bruce DeJong, trmance Director Teresa Burgess, City Ell~neer G:~)ark~:h~uk force Cha~e~ Minnesota 55317 Phone 95293Z1900 GentraI Fax 952.93Z5739 F~needng Depamnent Fax 952.93Z9152 Building Dtpamneut Fax 952.934.2524 Web Site wu.w. ci. chanlx, usen. mn. us October 11, 2001 Mr. Richard Wing 3841 Shore Drive Excelsior, lVlN 55331 I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagram). The task force identified this parcel as a high priority for acquisition. After extended negotiations, condemnation hearings, and faced with an imminent trial, we were finally able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most significant acquisitions of Public open space ever made by th6 City. The legacy of your hard work as a task force member will 1De on foreverl The woods and wetlands encompassed by this acquisition are simply magnificent. The knowledge that these trees will never be cut down to make way for development is truly heartwarming. The borders of the park have recently been signed as public open space and the neighboring property owners conimcted. The closure of this remarkable 6-year effort is truly worth celebrating! Thank you again for all your hard work and-dedication while serving your community as a task force member. The entire referendum process was a journey I will never forget! Your 6-month commitment soon turned into a year and then two! The task was monumental and yet you persevered. I am extremely proud of your accomplishment and wish you the best in your future endeavors. I look forward to working with you again. Sincerely, ToddHoffman /5';./.~ ~Mr "F-/~',~r~ _ " Park & Recreation Director .~v _ /~__ . c: Mayor & City Council Park & Recreation Commission/K~/'"~ Planning Commission --/-- ci, Kate Aanenson, Community Development Bruce DeJong, Finance Director ~,~ Teresa Burgess, City Engineer /[/' - G:kpark\th\task force . .,, TI,. r';~, rrt'Fl,,,,,l~,,,,, 4 ,,~,,.;,,., rn,,,,,,,,it~, ,,,;th rba,, b~n n,,alir~ crhnnh , rham, i,,, dm,mtn,,,, thri,,ina brai, roes. a,d beautihd Mrks. A mat tdace to live. work. and CffYOF PO lhx147 ~M~55317 952.93Z1900 C~ F~u 952937.5739 95293Z9152 8~X ~nent F~ 952.9~2524 W~ g~ ~d.~nl~m. mn.~ O~tober 11, 2001 Mr. Michael Lynch 6630 Horseshoe Curve Chanhassen, MN 55317 .. I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum. On Monday, September 24, the City and Fox Properties Limited PartnersMp entered into a SeRiement Agreement for acquisition a 37-acre open space preaervation parcel (sec attached diagram). Thc task force identified this'parcel as a high priority for acquisition. After extolled negotiations, condemnation hearings, and faced with an imminent trial, we were finally able to aerie out of court for a . purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task force n~mber will live on forever! The woods and wetlands encompassed by this acquisition arc simply magnificent. Thc knowledge that these trees will never be cut down to make way for development is truly heartwarming. The boMcrs of the park .have recently been signed as public open space and the neighboring pmtz~ Owners contacted. The closure of this remarkable 6-year effort is truly worth celebratingl -. Thank you again for all your hard work'and dedication while serving your community as a task force member. The entire referendum process was a journey I will fiever forget l Your 6-month commitment soon un'ned into a year and then two l 'The task was monumental and yet you persevered. I am extremely proud of your accomplishm~t and wish you the best in your future endeavors. I look forward to working with you Sincerely, Todd Hoffman Planning Commission ' Kate Aanenson, Community Development Direct~ ~ __ _ Bruce DeJong, Finance Director/,~,~ ,- 1/.~. ~'~,~g~ .~ Teresa Burgess, City Engineer Z~'~.~ -- ..., ...r~ ~ /rz ._ CITYOF CHANHASSE ~90 Ci~ Center Drive PO Booc147 Cha,dmu~, Minnesota 55317 Phone 952.93Z1900 General Fax 952.93Z5739 Engi~u. ering Department Fax 952.93Z9152 B#ikling Deparvnent lax 952.934.2524 IVeb Site m,m d. cha,l~asso~, mn. us October 11, 2001 Mr. Kenneth Potts 9431 Foxford Road Chanhassen, MN 55317 I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum. On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acquisition a 37-acre open space preservation parcel (see attached diagram). The task force identified this parcel as a high priority for acquisition. After extended negotiations, condemnation hearings, and faced with an imminent trial, we were finally able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task force member will live on forever] The woods and wetlands encompassed by this acquisition are simply magnificent. The knowledge that these trees will never be cut down to make way for development is truly hea~. w~ng. The borders of the park have recently been signed as public open space and the neighboring property owners contacted. The closure of this remarkable 6-year effort is .truly worth celebratingl . Thank you again for all your hard work and dedication while serving your community as a task force member. The entire referendum process was a journey I will never forgetl Your 6-month commitment soon turned into a year and then two! The task was monumental and yet you persevered. I am extremely proud of your accomplishment and wish you the best in your future endeavors. I look forward to working with you again. Sincerely, Todd Hoffman Park & Recreation Director .C: ~°~ ~itreYaY ~o?CiCo~u~ssion Planning Commission Todd Gerhardt, City Manager O ong, Oi :tor Teresa Burgess, City Engineer Th~ Ch~, otCi, a,,ha~e,. A ~r,,,;,,, cn,,,m,,,,in, ,,,itl, d,a, lat, n n,,al;,, cdvu, fl. a ehan,,i,,, ,tn,,,,,tn,t,~. ti, th,in, I'm~in~es. and beautiful oarks. A ~at olace to live. work. aha C OF 690 0~ Cem~ Dr~e P01~147 Cha.iz~ ~%~so,, 55317 952.937.1900 9fZ93Z5739 95Z93Z9152 B,,ikli.~ ~t lax 952.934.2524 Wgo Site October 11, 2001 Mr. Al Raymond Senior Project Manager The Trust for Public Lands 420 N. 5th Street, Ste. 865 I am writing to celebrate the closure of the duties associated with the 1997 Park, Open Space, and Trail Referendum_ On Monday, September 24, the City and Fox Properties Limited Partnership entered into a Settlement Agreement for acq~fion a 37-acre open space preservation parcel (see attached diagram). The task force identified this parcel as a high priority for acquisition. ~ extended negotiations, condemnation heatings, arid faced with an imminent trial, we were finally able to settle out of court for a purchase price of $1,295,000 ($35,000/acre). As you know, this purchase represents one of the most'significant acquisitions of public open space ever made by the City. The legacy of your hard work as a task force member will live on forever! The woods and wetlands encompassed by this acquisition are simply magnificent. The knowledge that these trees will never be cut down to make way for development is truly ~arming. The borders of the park have recently been signed as public open space and the neighboring property owners contacted. The closure of this remarkable 6-year effort is truly, worth celebratingl Thank you again for all your hard work and dedication while Serving your community as a task force member. The entire referendum process was a journey I will never forget l Your 6-month commitment soon turned into a year and then two i The task was monumental and yet you persevered. I am extremely proud of your accomplishrm'nt and wish you your n ,ors. , you again. . . - Sincerely, c: Mayor a City uncil Planning Commission Kate Aanenson, Oonmnunity Devel Teresa Burgess, City Engineer G:~'k~h~k force 77. c;,. .~ £1~.,I,..c.... ~ .,..~.. ~,m.,..ir, .,it~ d,,,, lal,~ ,.,ali. ~hooi a ~ doumunv, t thri,m' ~ bsumnz, ~ beautCd park Atr, at plaz to liv,, work, CITYOF 690 07 Ce. ur Ddve .P01~147 ~ Minn~ta 55317 Pho.e 952.93Z190~ C.~d Fax 952937.5739 E, ff. tt~/tg Dqartment Fax · 952.937.9152 Building Depamnent lax 952.934.2524 Web Site ~t~,u:d.d~anlauen. m ,. us Oe'tober 11, 2001 Ms. Judy Scott L~.~t~/t~//,~.~7' ~,~'~...~ I ~ ~tin~ t~~6~e cl~ of ~ duties ass~ia~ wi~ ~e 1997 P~k O~n Sp~, ~d Tr~l Refe~nd~ On Monday, Sep~r ~, ~e ~ty ~d Fox L~ P~n~rship ent~ into a Seffi~nt A~~nt for ~uisifion a 37-~ sp~ 9~s~afion p~l (s~ ~h~ ~a~). The ~sk fo~ id~nfifi~ ~s p~el as a high priority for acq~sifion. A~r ~x~nd~ n~ofiafions, condonation h~n~s, ~d f~M wi~ an i~n~nt ~al, we we~ finally abl~ to seffie out of co~ for a pu~hase p~e of $1,~9~,~ ($3~,000/ac~). As you know, this purchase represents one of the most significant acquisitions of public open space ever made by the City. The legacy of your hard work as a ta~.k force member will live on foreverl The woods and wetlands encompassed by this acquisition are simply magnificent. The knowledge that these trees will never be cut down to make way for development is truly heartwarming. The borders of the park have recently been signed as public open space and the neighboring property owners contacted. The closure of this remarkable 6-year effort is truly worth celebratingl Thank you again for all your hard work and dedication while serving your community as a task force member. The entire referendum process was a journey I will never forget! Your 6-month commitment soon turned into a year and then twol The task was monumental and yet you persevered. I am extremely proud of your accomplishment and wish you the best in your future endeavors. I look forward to working with you again. Park & Recreation Director -'"~"' {/ yo &city¢ou=i · . . t g/v~ " ~' 7././~ -- P rk & =,=uon Command,on _...--._ 57. O'Z-6 _ Planning Commission Kate Aanenson, Community Develo~ Director Bruce De,long, Finance. Director ' ' ',/O~/g°''~ - /5 ~'~ ~"' g ,~.ny gxneer G:\park\th\task force -" t~ {'/q "/' r~d/ ¥ ''//''''' - THE CANADA._ PROJECT Dedicated to C da Goose Research and Management Mr. Todd Hoffman Park And Recreation Coordinator. City Of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 · RECEIVED OCT i 2 ZOO1 crr~ OF CHANHASSEN Dear Todd: Attached is the annual report on the Metropolitan Twin Cities Canada goose management and research activities. The report contains an over=iew of the 2001 season and updates on goose meat contaminant research, potential public health impacts of goose droppings,.the return of relocated adult geese to the Twin Cities, a-nd other management issues. .- We trapped and removed the following number of geese from Chanhassen sites in 2001: Site Lake Minnewashta Lotus Lake Near Mountain Blvd Total Date Young Adults Total - 6/25/2001 14 3 17 7/9/2001 22 11 33 7/3/2001 6 4 10 42 18 60 Attached is an invoice for the 2001 surveys and/or removal services. We appreciate being able to assist you with your goose management needs and look forward to working with you and the City of Chanhassen in the future. We in the process of moving the office to the Minnesota Department of Natural Resources' Carlos Avery Game Farm in Forest Lake. Our leased Carlos facilities will permit much improved equipment repair, maintenance, and storage for the summer field operations, facilitate better goose care, and allow for closer day-to-day coordination with the DNR. We will have the computer and phone systems installed by early spring. In the meanwhile, if you have questions, please feel free to contact me at 651-644-6206 or email me at j ac@ fw. umn. edu. Sincerely yours, Dr. s A. Cooper Professor Emeritus, University of Minnesota Director of the Canada Goose Project THE CANADA GOOSE PROJECT Dedicated to Urban C~._-da Goose Research and Management INVOICE Wednesday, September 26, 2001 Canada Goose Removal Services Mr. Todd Hoffman Park And Recreation Coordinator City Of Chanhassen 690 Coulter Drive Chanhassen, MN 55317 2001 Canada Goose Removal Services Three sites'at $1,000 per site 18 adult geese at $15 per bird processing cost $3,000 270 Total $3,270 Please make check payable to The Canada Goose Project and mail to: The Canada Goose Project 2195 Dudley Ave. St. Paul, MN 55108 Thank you. Dedicated to Urban Canada Research and /¢anaffement PROJECT ~oose 2001 PROGRAM REPORT The 2001 program differed from all previous seasons dating back to 1982. Instead of an ultra busy 5-week trapping period, we encountered significantly fewer birds, down 48% compared to 2000. Going into the summer, I anticipated about a 10-15% decline in 2001 birds trapped, based on the recent leveling out of the number of goose damage complaint sites and a declining mean number of geese trapped per site. The magnitude and timing of the spring rains also were such that a poorer than normal hatch was expected. However, the level of population decline this summer was still surprising. In the 32 years I have studied Canada geese breeding in temperate climates, I have never seen such low production. Trapping--In 2001, geese were trapped at 98 sites and 3,499 geese (2,335 goslings and 1,164 adults) were removed, compared to 145 sites and 6,738 birds (4,696 young 2,042 adults) in 2000 (Table 1 and Figure 1). While flooding destroyed many nests, the number of young geese hatched per nesting female was depressed slightly from the high production ratios of recent years (Figure 3). We also trapped a total of 62 adult geese from 30 locations for the goose contaminant study. The 2001 crews caught 96.9% of all flightless geese they attempted to trap, a 2.2% decrease from last year (Figure 4). The difference was a result of the wider than normal range in gosling age. The lower nest success this spring resulted in more re-nesting, and consequently more late-hatched young. Because older goslings move faster than newly hatched ones, the groups were more difficult to catch. The driving of mixed-aged families groups required checking the movements of older goslings so that smaller ones can keep up, and the added pressure on the older family groups resulted in more escapes. · Mortality during trapping was again very low (Table 1). Only one adult goose died during trapping and transport-activities, and no birds were captured with pre-existing injuries so serious that they had to be humanely killed. Trap injuries were also low, 0.19%. Of the 1,043 adults transported to the processing plant, only one died. Goose population ~mnges--As in 2000, most trapping sites were ones done the previous year, while the proportion o'f new sites declined slightly (Figures 5a and 5b). In contrast, the number of sites that had been done two or more years ago declined from 14 to 3%. Undoubtedly the poor nest success masked the anticipated modest decreases in the number of geese trapped and the requests for goose removal. Yet, indicators such as the mean number of geese trapped per site (Figure 2), and the number of new damage sites reported (Figure 6), suggest a long-term trend of a slow decline in the number geese within the core of .. the Twin Cities. Crews trapped and removed the 70,000th goose du~ing the last week of the 2001 capture~ While this milestone is a minor one, it is cause to reflect on what level the Twin Cities Canada goose population might have reached in the absence of effective population management (Figure 7). Public Health and goose droppings--Research continues on pathogens in goose droppings and the likelihood of human disease from these organisms. Last year, I reviewed the in-depth study by Feare et al. (1999) conducted in London, England. That study found E. coli and Salmonella sp..remained viable in Canada goose droppings for at least one month. Because fecal material was readily transfered to human hands by handling of soccer and other game balls, the authors concluded that bacteria present in waterfowl droppings constitute a potential health risk to humans using parkland for recreation activities, and further concluded · ..that Canada geese may pose more 'of a risk than other common species· In 2001, the National Wildlife Health Lab. published the results of a study of Massachusetts, New Jersey, and Virginia Canada goose droppings (Converse et al. (2001) Screening of potential human pathogens in fecal material deposited by resident Canada Canada Goose Pro/ect Report 2001 2 geese in areas of'public utility, http://www.nwhc.usgs.gov/pub/ canada_goose~report.html)-. Salmonella, Listeria, Chlamydia, Cryptosporidium, Giardia, and Rotavirus were detected in the droppings, but not E$cherichia coli serotype O157:H7 or Campylobacter. Both bacteria and viruses were isolated from droppings after 24 hours and after 5 days with significantly lower levels at 5 days. They concluded that the iow frequency of positive cultures indicates the risk of humans to dis_ease through contact with Canada goose feces appeared to De minimal at the four sites' [s.tudied]. However,' unlike Feare et al., these authors did not discuss human epidemiology or cite any risk analysis literature supporting their conclusion. Hopefully further research will clarify the potential public health risks of goose concentrations. In the meantime, I still believe it is prudent to advise people of the possibility of contracting disease from goose droppings. Children and people with weakened immune systems should wash their hands after handling items, such as soccer balls, that come in contact with goose droppings. Washing is particularly important before eating. Parents of small children who put their hands in their mouths should be advised to not allow their youngsters to play in areas with goose droppings-. Return of relocated adult geese--The results of two recent relocations of adult Canada geese trapped in the Twin Cities were analyzed in the past year. Talcot Lake Wildlife Management Area relocaton--In 1995, a study was initiated in response to criticism of the proposed 1996 processing of adult geese, in order to address the question "Why can't adult Twin Cities geese be released in Minnesota?" Two hundred neckbanded adult geese trapped at or near Twin Cities sites surveyed weekly in fall were relocated to the Talcot Lake Wildlife Management Area (WMA) on July 11, 1995 and released. Weekly neckband observations were made from September'l to December 31, 1995-2000. Additional band recovery data were obtained from June 1 to July 30 from goose trapping results and the Bird Banding Laboratory records. Over the 1995-2000 period, 138 of the 200 neckbanded adults (69%) were observed or trapped in the Twin Cities. Based on the survival rate computed from neckband encounters, an estimated 93±6% of the relocated geese returned to Twin Cities (Table 2). Canada Goose Project Report 2001 3 . . Obviously, the widely held opinion of the Minnesota Department of-Natural Resources-(MNDNR) managers that a within-state relocation of adults would not work was correct. A/rport geese--In 1997, a group of geese being used in a cooperative study of lead persistence became the focus of a legal action between US Fish and Wildlife Service (USFWS) and the Humane Society of the United States' (HSUS). The'USF~S negotiated a transfer and relocation of the birds to the Choctaw Indian Reservation in Oklahoma (see attached Minneapolis Star Tribune articles). The underlying issue was that many of the geese were trapped at Twin Cities airport sites and that given the rate of return of T~in Cities geese relocated to Oklahoma in the 1980s, it was likely that these birds would return to the Twin Cities and continue to be a hazard to aircraft. In spite of the warning, the 260 geese were banded, relocated and- released. The band Series (788-08601-700,' 788-08701-800, & 788- 08801-900) used on the birds was known because they were transferred from my permit to' that of the USFWS. . - Since the relocation,"my crews have trapped and removed geese at the airport sites each summer and recorded the bands-present. In addition, legbands, were occasionally read at airport sur%ey sites. To date, we have removed or read 29 legbands (11%) from the HSUS-relocated birds. Using the 77% survival, rate computed by Aldrich et al. (1998) for Twin Cities geese relocated to Oklahoma in the 1980s, I estimate that 21% of the birds returned (Table 3). I believe the actual return rate was at least double this estimate, or in the range of 40%. The reasoning behind this statement is based on the results of the Talcot relocation. While I used neckband observations to compute the survival and return rates (Table 4), summer captures and band records were collected in the same manner as for the 1997 Oklahoma birds. The qomputed return rate for the Talcot geese based solely on legband data was 54±4%(Table 4), 58% of the 93% return rate based on neckbands. If the trapping rate for the Choctaw birds was similar to that of the Talcot geese-~there is no reason to . suspect it was not--than the actual return of the Choctaw geese was somewhere in the 40% range. The Choctaw return rate was similar to two of the three relocations to Oklahoma in 1980s (42%, 80%, and 42% returns for Twin Cities birds relocated to Oklahoma in 1982, 1984, and 1985, respectively). These results clearly indicate that existing data were not used to establish the risk the Choctaw relocation Canada Goose Project Report 2001 4 posed to airport safety, and that decision was based on "assurances-" from HSUS rather than scientific data available at the time. Lead st.udy results--Since southern states stopped requesting adult Metro geese for relocation in 1996, adult geese have been processed and donated to the Twin Cities food shelves. To date, more than 12,000 birds have been-donated,, totaling 96,00'~ pounds of goose meat. In 1995, a goose meat contaminants (lead, PCB, and insecticides) monitoring program was implemented with the MNDNR and my.staff as part of the food shelf program. While contaminant levels found were within consumption limits, the MNDNR and I agreed that additional research on lead and PCBs was needed. Lead was of concern because the element is widespread in soils, due to the past use of lead in gasoline, and because citizens using the food shelves, particularly'children living in homes with lead-' based paint, were suspected of having higher than normal lead exposure. PCBs bio-accumulate, have a long half-life (1 year), and therefore may build up in the fatty tissues of long-lived animals such as geese. In 2000, blood lead levels in 183 adults sampled from within a one-mile radius of 25 hazardous waste sites, including-federal Superfund and Minnesota Pollution Control Agency hazardous waste sites. The lead concentrations averaged 0.05 PPM, no lead was detected (<0.05 PPM) in 162 birds (89%), 18 geese (10%) had lead above the detection level but less than the typical lead background level for Canada geese (0.18 PPM), while 3 birds (1%) had higher levels (022, 0.27, 0.28 PPM). Blood lead was used because it is easier to analyze and blood measurements are the primary parameter published in the scientific literature. We also believe that the blood levels to be representative of muscle concentrations because lead is soluble in acids and muscles, produce lactic acid. The Minnesota Department of Health, which regulates food consumption advisories, requested that we verify the muscle-blood lead assumption. This summer we analyzed the breast muscles of the 21 birds showing detectable lead in their blood and 10 randomly select breast muscle samples from birds showing no blood lead. Mean muscle lead concentrations for the 31 geese was also 0.05 PPM and ranged from 0.01 to 0.17 PPM. Because-the mean lead detected was not statistically different for blood and muscle, we believe that lead in Twin Cities geese is very low and not of concern. Canada Goose Project Report 2001 5 ! · Funding constraints delayed the additional PCB analysis until 2002. Goose pasturing--Due to the 10w number of birds captured this summer, relocation sites were found for the goslings. However, next year I predict we will trap 3,500-4,000 young geese, and the likelihood of relocating all of the young is uncertalLn. If these'birds canno~ be relocated, it is proposed that they be pastured Or fed until they can be processed. In 1995, 650 birds (500 adults and 150 immatures) maintained normal weight growth on a 50-acre bluegrass pasture from August 1 to November 1. Using these data and a conservative carrying capacity of 10 birds/acre, a minimum of 400 acres would be needed to pasture 4,000 geese. An elk pasture was used in 1995. Elk ranches appear to have the greatest promise for pasturing geese because of the predator-proof fences. To determine if there was sufficient elk rancher interest in pasturing geese and if the acreage available would be adequate for 4,000 goslings, a survey was conducted this'spring. A I questionnaire was mailed to 150 Elk Breeders Association members (those within 150 miles of the Twin Cities) asking if they were interested in renting pasture for geese. Seven ranchers (5%) responded: two indicating that they had pasture to rent in-2001 and five saying that they might-have pasture to rent in 2002. The pasture acreage ranged from 10 to 40 acres, while the ranch locations varied from close (Chisago City) to distant (La Crescent). The limited availability of rental pastures combined with the logistics of such a program has caused me to rethink the option. Two factors are paramount: the likelihood of a summer drought and the difficulty of coordinating the placement of geese at widely separated small pastures. A drought similar to that of- this summer would make pasturing unworkable and require supplemental feeding of the geese. An alternative being considered is the feeding of the birds until they can be processed. In 1995, 125 geese were fed in a 1.5 ha pen until September. These birds were then processed and, because of an abundance of pinfeathers, packaged as whole breasts and legs. The feeding and labor cost per bird was $6, the same as the cost of pasturing from July to November. Canada Goose Pro/ect Report 2001 6 Another option would be to reduce the number of goslings handled by destroying eggs in spring. While egg destruction is not cost effective in general, there are sites where the costs might be . similar to summer removal. Relatively isolated breeding sites where most of the nesting is on islands, for example Lake of the Isles in Minneapolis, would be good candidates. While there are only six such Twin Cities sites of this type, they collectively produce about 500.goslings each year. Airport nests--Included in the summary data, are the number of nests and eggs destroyed and geese shot as part of the goose hazard reduction effort at the Minneapolis St. Paul International and Downtown St. Paul Airports (Table 5). In summary, we had an excellent trapping program in 2001, but one .that did not stretch our staff or resources like 2000. I'm looking forward to the return of normal weather in 2002 and will be retaining staff to address all requests for goose management. If you have questions, please feel free to contact me at 651- 644-6206 or.email me at jac@fw.umn.edu. Canada Goose Project Report 2001 7 Table 1. Immature (I) and adult Canada geese (A) removed from the Twin Cities of Minnesota, and mortality during trapping and transport, 1982-2001. Year I A Total Mortality Percent I A Total 1982 195' 261 456 2 0 2 0 · 1983 0 0 0 0 0 0 0 1984 361 492 853 0 0 0 0 1985 507 396 903 1 1 2 0 1986 636 379 1,015 2 0 2 0 1987 740 375 · 1,115 1 0 1 0 1988 1,714 864 2,578 1 1 2 0 1989 1,680 1,294 2,974 2 1 3 0 1990 1,766 1,054 2,820 I 0 1 0 199I 1,685 1,196 2,881 3 1 4 0 1992 3,005 1,248 4,253 2 I ' 3 0 1993 2,224 1,083 3,307 2 1 3 ~ 0 1994 2,834 1.'352 4,186 I i 2 0 1995 4,747 2,189 6,936 6 2 8 0 1996 3,982 2,256 6,239 1 1 2 0 1997 3,978 1,676 5,642 1 0 1 0 1998 5,183 2,395 7,578 2 1 3 0 1999 4,250 1,925 6,175 0 1 1 0 2000 4,696 2,042 6,738 4 1 5 0 200 1 2,335 1,164 3,499 0 1 1 0 .44 .00 .00 .22 .30 .09 .'08 .10 03 14 07 09 05 12 03 03 04 02 07 .03 Totals 46,518 23,641 70,159 32 15 47 0.07 a a Percent mortality is less than I goose per 1,000 trapped and transported. Of the 47 geese that died, 31 were euthanized due to existino.= injuries. pre - 8000 6000 4000 2000 I~ IMMATURES i'~ ADULTS I I I I I I I I i i I i I I I i I I i I YEAR Figure 1. Canada geese captured and removed from the Twin Cities Metropolitan Area, Minnesota, 1982-2001. 1000~, 100- apped . YF~AR Figure-2. Mean number of Canada geese captured per trap, Twin Cities Metropolitan Area, Minnesota, 1982-2001. 1 m [] Young Per Adult YEAR Figure 3. Canada goose productivity indices, Twin Cities Metropolitan Area, Minnesota, 1982-2001. · 100. 99- 98- 97- 96- 95 ---el , Capture Rate · I I I I I I I I I I YEAR Figure 4. Flightless Canada goose trapping rates (percentage of flightless geese captured at all sites), Twin Cities Metropolitan Area, Minnesota, 1982- 2001. 2001 Canada Goose Removal Site Classes 78% 3% ~ NEW i LAST YEAR . [-~..REPEAT Figure 5a. Status of 2001 Canada goose trap sites, Twin Cities Metropolitan Area, Minnesota. · . · 2000 Canada Goose Removal Site Classes 61% 14% ~ NEW ~ LAST YEAR [-] REPEAT 25% Figure 5b. Status of 2000Canada goose trap sites, Twin Cities Metropolitan .Area. ,'vlinnesota. 600 500 400 30 20 10 [] Complaints ~ Total Complaints · · Year Figure 6. Damage complaints resulting from Canada, Twin Cities Metropolitan Area, Minnesota, reported during the 1982-2001 period. 4000 3500 3000 2500 2000 1500 1000 5O0 Food Bank Young Food Bank Adul~ Year Figure 7. Twin Cities Metropolitan Area Canada goose processed and delivered to Minneapolis- St. Paul Food Banks, 1996-2001. o 350OOO 325OOO 300OO0 27-;O0O 25OO00 225000 200000 1.75000 150000' 125OOO ' 100000 - 75000 - 50000 - 25000- 0 1960 A · PROJECTED POPULATON GROWTH B- ACTUAL POPULATION CHANQE y · 8.7861a-177 ' 10^(9.0836a-2x) R^2 = 99.7 1970 1980 1990 Year A 2000 2010 P Figure 8. Projected Twin Cities Metropolitan Area Canada goose population growth (A) and1968, 1974, 1984, 1994, and 1999 population estimates (B). Table 2. Twin Cities Metropolitan Area observations of neckbanded Canada geese relocated from the Twin Cites to Talcot. Lake WMA on 7/11/95, Kaplan-Meier (K/M) survival rates, and estimated number of birds returning to TCMA; 1995-2000. Period Geese Survival Estimated Percent Observed Rate (K/M) Population 'Return 1995-1996 113 0.80 ± 0.04 160±6 71±3% 1996-1997 22 0.57 ± 0.05 114±10 18±2% 1997-1998 3 0.40± 0.05 80±10 4±2% 1998-1999 1 0.32 ± 0.05 64±10 1±1% 1999-2000 0 0.15 ± 0.05. 30±10 0% Total 138 93±6% KAPLAN, E. L., AND P. MEIER. 1958. Nonparametric estimation from incomplete observations. J. Am. Stat. Assoc. 53:457-481. Table 2.' Twin Cities Metropolitan Area observations of neckbanded Canada geese relocated from the Twin Cites to Talcot Lake WMA on 7/11/95, Kaplan-Meier (K/M) survival rates, and estimated number of birds returning to TCMA, 1995-2000. Period Geese Survival Estimated Percent Observed Rate (K/M) Population Return 1995-1996 113 0.80 ± 0.04 160±6. 71±3% 1996-1997 22 0.57 ± 0.05 114±10 18±2% 1997-1998 3 0.40 ± 0.05 80±10 4±2% 1998-1999 1 0.32 ± 0.05 64±10 1±1% 1999-2000 0 0.15 ± 0.05 30±10 0% Total 138 - 93±6% KAPLAN, E. L., AND P. MEIER. 1958. Nonparametric estimation from incomplete observations. J. Am. Stat. Assoc. 53-457-481. Table 3 Leg-banded Canada geese relocated to the Choct'aw Indian Reservation Oklahoma in 1997 and recaptured in the Twin Cities 1998-2001, and estimated percentage returning to Twin Cities in 1998-2002. Year · Banded Geese Banded ' Percent a Recaptured Geese Return 1998 1 260 0.4 1999 12 200 6.0 2000 13 154 8.4 2001 3 119 2.5 2002 2 92 2.1 (Projected 2003 ' 1 70 1.4 (Projected TOTAL 32 -- 20.8' a Assuming 260 birds'were banded and released; survival From Aldrich, J.W., C.M. Potter, J.L. Dorr, And A.D. Stacy. 1998. Homesteading giant Canada geese in the Sooner State: Oklahoma's establishment program. Pages 311-317 in D.H., Rusch, M.D. Samuel, D.D. Humburg, and B.D. Sullivan. Eds. Biology and management of Canada geese. Proc. Int. Canada Goose Symp., Milwaukee, Wis. b Projected recaptures based on the 1998-2000 recapture rate. Table 4. Twin Cities Metropolitan Area recaptures of neckbanded Canada geese relocated from the Twin Cites to Talcot Lake WMA on 7/11/95 and the estimated percentage of birds returning to TCMA, 1995-.2000. Year Recaptures Estimated Percent Population Return 1995 0 200±00 0±0% 1996 39 160±06 24±9% 1997 13 114±10 11±1% 1998 2 80±10 2±1% 1999 4 64±10 6.±3% 2000 3 30±i0 10±1% TOTAL 61 54±4% Table 5. 'Canada goose nests found, eggs destroyed, and geese shot, March-May, 2001. Location Nests Eggs Geese Bass Ponds 4 18 0 & Long Meadow Lake Gun Club Lake 0 0 0 North of I494 Gun Club Lake 0 0 0 South of I494 Legion Lake 2 13 1 Mother Lake 7 32 7 Richfield lake 2 8 1 Shelling Lake 0 0 0 ?ickerel Lake 0 0 0 Upper Lake 0 0 0 Crosby Lake 0 0 0 a Wood Lake 14 63 1 ?oral 27 134 10 nests containing a total of 12 eggs were lef5 at the · _-oquest of the Wood Lake Nature Center Staff. Canada geese moving to ' Oklahoma The battle for the birds ends with approval for the Humane Society By Dean Rebuffoni Star Tribune Staff Writer. The five-month fight between animal protectionists and conser- vation officials over 280 captive Canada geese is over: The birds are to be relocated from Minne- sota to a Choctaw Indian reserva- tion in Oklahoma. The U.S. Fish and Wildlife Ser- vice said Wednesday that it will allow the Humane Society o[ the United States to move the birds by truck within the next week. They were captured last summer near Minneapolis-St. Paul Inter- national Airport in an annual area roundup of nuisance geese and now are in pens at a state wildlife facility in Anoka County. 'We've been given assurances by the Humane Society and the Choctaw Nation that the chance of these geese returning to Min- nesota is minimal,", said Bill Hamvig, the Wildlife Service's re- gional director. 'My concern with these par- ticular geese is o'ne' of"airport safety," he said. "These are birds that were identified as frequent- ing areas around the airport, and I don't want to see ti~em back creating file same problems." Tttrn to BIRDS on B2 Humane tO m°ve geese to .According tO the W'ddlife Ser- vice, Choctaw officials expect natural mortality to reduce the number of geese this winter. Their wings have been clipped. and they won't grow new flight feathers until next summer. Most of the geese still alive next spring presumably will nest on or near the southeastern Oklahoma res- ervation, Iohn Grandy, senior vice presi- dent of the Humane Society. said the W'ddlife Service wiU place bands on the geese tb try' to de- termine if some of them return to the Twin Cities. All told, almost 6,000 nuisance geese were captured in the area last summer, About 4.300 gos- lings were captured and relocated out of the area; 1,300 adult geese were slaughtered, and their meat was donated to fgod shelves. Most of the 280 remaining geese also were destined for food shelves before the Humane Soci- ety and two other groups sued to protect them. Although the three suit, a federal Judge deale~ their. request that he order the W'ddllfe Service to ensure the. eventual safe release of the bLrda.." '.~ ' That led to talks be~ the agency and the Humane. Society and, in turn, the agreement to allow the geese to be relocated to Oklahoma. : - About 100. of the birds lucre received doses of lead as part of study by the University of Minne- sota and the state Department of Natural Resources (DNPO. The study is to determine the poten- tial toxicity to humans who eat geese, which can Ingest the lead shot left over from hunting in areas used by the bLrds. The study's goal is to ensure that any geese given to food shelves are safe for consumption -- a concern raised by the Hu- mane Society,,The 100 geese will be tested to determine the levels of lead in them. If elevated levels are found in any of the birds, they will be destroyed and disposed of san- geese'rem.ming to · Minnesot 'is' ': minimal ". itarily, the Wildlife Service sai Geese with acceptable levels lead will join their 180 feather, fxiends for the trip to Oklahoma. Rick Duncan. a Minneapo; attorney wt{o represents the an mai-protection groups, said th, will continue talks with the W'fl, life Service and the DNR "to t to develop a program that rain mizes lethal control of [nuisanc geese' in the metro area. District 112 Strategic Direction I Mission District 112 will prepare learners to achieve their personal best. Vision District 112 is dedicated to the preparation of life-long learners so each may achieve personal success and contribute to family and community. Community Values Citizenship: A quality in individuals whereby each adheres to an has an understanding and appreciation of the fights, responsibilities and privileges afforded our society under the Constitution of the United States of America; and, where every individual has a willingness and ability to participate in the democratic process in a lawful manner in a society where actions of the individual, group or government are free from bias, favoritism or prejudice. Environmentalism: A quality of care and concern for our surroundings and being willing to help improve and preserve the environment. Generosity: A quality in an individual whereby each is willing to share unselfishly in words as well as action and is willing to serve others without pay; indiscriminate altruism, gratitude and appreciation.. Human Worth and Dimait¥: One's assessment of the extent to which one is lovable and capable; the personal sense of being valued. Intesrit~: The quality of strict personal honesty, truthfulness and sincerity in the conduct of human interactions. Learning: A quality in individuals whereby each strives to learn more and increase personal levels of fulfillment and competence throughout life; a condition in which one uses problem solving and reasoned argument to identify, frame and propose new and improved solutions to existing and emerging problems to the betterment of self and society. R. espect for Others: A quality whereby each and every individual has an unselfish regard and devotion, free from pride or prejudice, to the welfare of others, as well as one's self, by respecting others; by displaying courtesy and compassion; by appreciating and accepting individual differences and cultural diversities; and by showing regard for and knowing the unique qualities of each person as a valued individual. Responsibility:. A quality in individuals whereby each knows, understands and accepts the impact and consequences of personal actions and decisions and whereby each tries to fulfill the obligations of self-sufficiency and active commitment to the common good of society. These values have been adopted by the City Councils of Carver, Chanhassen, Chaska, and Victoria, the Carver County Board, the School Board of District 112, and the Chaska Chamber of Commerce. Adopted 1-25-01 'Mort F~ Sat Mon T,,es Octl Oct2 Oct3 Oct2 Oct4 Oct4 Oct 4 Oct 5 Oct6 Oct 6 Oct6 Oct 6 Oct6 Oct 7 Oct 7 Oct 8 Oct8 Oct9 Oct 10 Oct 10 Octll Oct 11 Oct 12 5:29 AM 10:29 AM 2:07 AM 2:48 PM 6:50 AM 9:33 AM 2:35 PM 7:58 AM 4:15 AM 3:04 AM 9:28 AM 12:31 PM 5:19 PM 2:48 AM 11:08 AM 4:02 PM 4:25 PM 7:33 PM 3:15 AM 3:28 PM 9:54 AM 10:30 PM 10:56 AM CHANHASSEN FIRE DEPARTMENT FIRE/RESCUE WEEK OF OCTOBER l - OCqX)BER 7, 2001 Santa Vexa .Drive West 78th Strut West 78~ Street West 78~ Street Brenden Court Park Drive Melody Hill Road Mohawk Drive Eden Prairie Fire Dept' Great Plains Boulevard Highway 7 & Highway 41 Hazeltine Boulevard Hesse Farm Road Shore Drive Oalpin Boulevard Nicholas Way Upland Circle Meadowlark Lane Highway 212 Highway 5 & Highway 41 North Bay Drive Lake Drive West Briarwood Court Medical - trouble breathing Medical - person fell Fire alarm - false alarm, no tim Medical - lmrson fell Possible electrie~ fire Medic~d - seizures Trash fire. Medical - difficulty breathing Mutual aid - aparmlent fire Medi~! - poss~le seizures, cancelled Car accident, cancelled, no injuries Medical - person down Fire alarm - false alarm, no fire Medical - possible diabetic reason Arm stuck on equipment Medical - possible stroke Medical - difficulty breathing Medical alarm - false alarm, no problem Ca.- accident - cancelled, no injuries Possible gas line rupture, unfounded, Medical alarm, unknown problem Medical - cheat pains Gas line break